Imperial County Sheriff's Office Inspection Rpt 23-24 II (2023-2024 inspection cycle)

June 27, 2023 Fred Miramontes, Sheriff-Coroner Imperial County Sheriff’s Office 328 Applestill Road El Centro, CA 92243 2023-2024 COMPREHENSIVE INSPECTION, PENAL CODE SECTION 6031, WELFARE & INSTITUTIONS CODE SECTION 209, IMPERIAL COUNTY DETENTION FACILITIES Dear Sheriff Miramontes: The 2023-2024 Comprehensive Inspection of the Imperial County Sheriff's Office jails has been completed. A pre-inspection briefing was held on Wednesday, January 11, 2023, and the following facilities were inspected on April 24, 2023: FACILITY NAME BSCC # FACILITY TYPE Regional Adult Detention Facility 0880 II Herbert Hughes Correctional 0900 II Center Oren Fox Detention Facility 0905 II These inspections were conducted pursuant to Penal Code Section 6031 to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA). In addition to inspection(s) by the BSCC, inspections are also required annually by the County Health Officer and biennially by the State Fire Marshal or an authorized representative (Health and Safety Code Sections 101045 and 13146.1). The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified the following items of noncompliance with Title 15 and Title 24 Minimum Standards: Title 15 1027.5 Safety Checks: BSCC staff found the agency out of compliance due to safety checks not being conducted within 60 minutes from the last check. Fred Miramontes Sheriff-Coroner Page 2 1056 Use of Sobering Cell: BSCC found the agency out of compliance due to safety checks not being conducted within 30 minutes from the last check. Title 24 1231.3.11 Table/Seat: BSCC staff found the agency out of compliance due to single and double occupancy cells not having a seat in the Regional Adult Detention Facility. Refer to the attached Procedures Checklist for detailed information. See BSCC Initial Inspection Report for further detail. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity and Title 24 compliance. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring None of the inspected facilities allow juveniles to enter. CORRECTIVE ACTION PLAN (CAP) An Exit Briefing with your staff was held on Tuesday, April 25, 2023; BSCC staff presented an overview of the inspection and discussed technical assistance and best practice recommendations. BSCC staff provided an Initial Inspection Report for noncompliance items found during the inspection on May 4, 2023. Your agency provided BSCC staff with a CAP addressing these issues on Friday, June 2, 2023; we responded to the CAP under a separate cover letter. * * * Please email me at jill.farris@bscc.ca.gov or call (916) 621-4325 if you have any questions. Sincerely, JILL FARRIS Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Imperial County Superior Court* Grand Jury, Imperial County* 0880, 0900, 0905 Imperial County Type II facilities LTR 23-24 Fred Miramontes Sheriff-Coroner Page 3 Chair, Board of Supervisors, Imperial County* County Administrator, Imperial County* Fred Miramontes, Sheriff-Coroner, Imperial County Sheriff’s Office *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 0880, 0900, 0905 Imperial County Type II facilities LTR 23-24 TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 0880 FACILITY NAME: Regional Adult Detention Facility (RADF) FACILITY TYPE: II PERSON(S) INTERVIEWED: Lieutenant Juan Chavarin, Sergeant James Vooris, Corporal Antonio Garcia FIELD REPRESENTATIVE: Jill Farris DATE: April 24, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1020 CORRECTIONS OFFICER CORE COURSE2 Imperial County Sheriff’s Office Corrections Bureau Policy and Procedure Manual (a) In addition to the provisions of California Penal Code 1601 Training: Corrections Academy Section 831.5, all custodial personnel of a Type I, II, III, Procedures or IV facility shall successfully complete the “Corrections Officer Core Course” as described in ☒ ☐ ☐ Section 179 of Title 15, CCR, within one year from the The Standards and Training for Corrections date of assignment. (STC) Division of the BSCC found the agency staff in compliance for the July 1, 2021 – June 30, 2022, training cycle. (b) Custodial Personnel who have successfully 1601 Training: Corrections Academy completed the course of instruction required by Penal Procedures Code Section 832.3 shall also successfully complete the “Corrections Officer Basic Academy Supplemental The Standards and Training for Corrections Core Course” as described in Section 180 of Title 15, ☒ ☐ ☐ (STC) Division of the BSCC found the CCR, within one year from the date of assignment. agency staff in compliance for the July 1, 2021 – June 30, 2022, training cycle. 1021 JAIL SUPERVISORY TRAINING 1602 Jail Training Officer Program 1607 Annual Training: Continuing Prior to assuming supervisory duties, jail supervisors Professional Training shall complete the core training requirements pursuant to Section 1020, Corrections Officer Core Course. The Standards and Training for Corrections ☒ ☐ ☐ (STC) Division of the BSCC found the agency staff in compliance for the July 1, 2021 – June 30, 2022, training cycle. In addition, supervisory personnel of any Type I, II, III or IV jail shall also be required to complete either the The Standards and Training for Corrections STC Supervisory Course (as described in Section 181, (STC) Division of the BSCC found the ☒ ☐ ☐ Title 15, CCR) or the POST supervisory course within agency staff in compliance for the July 1, one year from date of assignment. 2021 – June 30, 2022, training cycle. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 For STC participating agencies, consistency with training sections 1020, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 0880 Imperial Adult Regional Detention PRO 23-24 Page 1 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1023 JAIL MANAGEMENT TRAINING 1607 Annual Training: Continuing Professional Training Managerial personnel of any Type I, II, III or IV jail shall be required to complete either the STC management The Standards and Training for Corrections course (as described in Section 182, Title 15, CCR) or ☒ ☐ ☐ (STC) Division of the BSCC found the the POST management course within one year from agency staff in compliance for the July 1, date of assignment. 2021 – June 30, 2022, training cycle. 1025 CONTINUING PROFESSIONAL TRAINING 1604 Electronic Continuing Education: Correspondence Courses With the exception of any year that a core training 1606 STC Compliance: Jail Supervisory and module is successfully completed, all facility/system Management Training administrators, managers, supervisors, and custody ☒ ☐ ☐ 1607 Annual Training: Continuing personnel of a Type I, II, III, or IV facility shall Professional Training successfully complete the “annual required training” specified in Section 184 of Title 15, CCR. 1027 NUMBER OF PERSONNEL 106 Administration: Minimum Staffing A sufficient number of personnel shall be employed in The policy sets a specific number of staff each local detention facility to ensure the ☒ ☐ ☐ needed to work at each facility, minimum implementation and operation of the programs and staffing levels, and how to cover vacancies. activities required by these regulations. Whenever there is a person in custody, there shall be SO Manual 902.3.2 Supervision in at least one employee on duty at all times in a local Temporary Custody detention facility or in the building which houses a local detention facility who shall be immediately available BSCC staff reviewed a staffing roster for the and accessible to incarcerated people in the event of an ☒ ☐ ☐ Herbert Hughes Correctional Facility, emergency. Regional Adult Detention Facility, the Oren Fox Detention Facility, and the Video Visitation Center. Such an employee shall not have any other duties SO Manual 902.3.2 Supervision in which would conflict with the supervision and care of Temporary Custody ☒ ☐ ☐ incarcerated people in the event of an emergency. Whenever one or more females are in custody, there 106 Administration: Minimum Staffing shall be at least one female employee who shall be immediately available and accessible to such females. The policy requires at least one female and Note: Reference PC§ 4021. one male correctional officer on duty every ☒ ☐ ☐ shift. SO Manual 902.3.2 Supervision in Temporary Custody To determine if there is a sufficient number of personnel for a specific facility, the facility administrator shall After reviewing the operations of the facility prepare and retain a staffing plan indicating the and conducting on-site interviews, BSCC personnel assigned in the facility and their duties. Such staff determined the agency had adequate a staffing plan shall be reviewed by the Board staff at ☒ ☐ ☐ staff to conduct daily operations. the time of their biennial inspection. The results of such a review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 0880 Imperial Adult Regional Detention PRO 23-24 Page 2 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027.5 SAFETY CHECKS Correctional Bureau Policy: 505.2.4 Visual Security Checks The facility administrator shall develop and implement policy and procedures for conducting safety checks that Conducted each time an officer walks by include, but are not limited to, the following: housing units or areas. The officer ensures signs of life from the incarcerated individual(s). 505 Security Checks ☒ ☐ ☐ The agency requires hourly security checks. Lexipol Policy 504 Safety Checks The agency is transitioning their corrections policy to a Lexipol Custody Manual. This policy is currently in draft mode and is dated January 26, 2023. (a) Safety checks will determine the safety and well- Lexipol 504.3 Safety Checks being of individuals and shall be conducted at least hourly through direct visual observation of all people ☒ ☐ ☐ held and housed in the facility. (b) There shall be no more than a 60-minute lapse 505 Security Checks between safety checks. BSCC staff reviewed safety check logs between October 2022 and January 2023 and found the agency noncompliant with this regulation due to checks not being conducted within 60 minutes. Agency staff explained the PIPE system may have ☐ ☒ ☐ technical issues. The agency advised they have stopped using the PIPE System and will manually enter check completions. BSCC staff provided technical assistance and stressed the importance of timely safety checks. (c) Safety checks for people in sobering cells, safety 509 Safety Cell Checks cells, and restraints shall occur more frequently as 510 Sobering Cell Checks outlined in section 1055, section 1056, and section ☒ ☐ ☐ 1058 of these regulations. (d) Safety checks shall occur at random or varied Lexipol Policy 504.3 (b) Safety Checks intervals. ☒ ☐ ☐ (e) There shall be a written plan that includes the The agency utilizes a Data Recorder (DF) documentation of all safety checks. system that works in conjunction with a Documentation shall include: handheld device. The device pairs up with fixed points either inside or outside the area ☒ ☐ ☐ of the security check. However, due to the possibility of faulty equipment, the agency staff have transitioned to manual entries to document their safety checks. (1) the actual time at which each individual safety check occurred; ☒ ☐ ☐ 0880 Imperial Adult Regional Detention PRO 23-24 Page 3 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) the location where each individual safety check occurred, such as a cell, module, or dormitory ☒ ☐ ☐ number; and, (3) Initials or employee identification number of staff who completed the safety check(s). ☒ ☐ ☐ (f) A documented process by which safety checks are Lexipol Policy 504.3.1 Safety Check reviewed at regular defined intervals by a supervisor or Documentation facility manager, including methods of mitigating ☒ ☐ ☐ patterns of inconsistent documentation, or untimely A supervisor reviews safety checks each completion of, safety checks. shift and documents their review in JMS. 1028 FIRE AND LIFE SAFETY STAFF SO Manual 902.3.3 Staffing Plan Whenever there is a person in custody, there shall be 212 Emergency Plans: Fire at least one person on duty at all times who meets the training standards established by the Board for general ☒ ☐ ☐ Fire training is conducted for officers during fire and life safety. [Penal Code section 6030(c)]. the academy. All staff have access to fire suppression equipment. The facility manager shall ensure that there is at least SO Manual 902.3.3 Staffing Plan one person on duty who trained in fire and life safety ☒ ☐ ☐ procedures that relate specifically to the facility. 1029 POLICY AND PROCEDURES MANUAL 3 Imperial County Sheriff’s Office Policy Manual (SO Manual) Facility administrator(s) shall develop and publish a Last updated January 10, 2023 manual of policy and procedures for the facility. The policy and procedures manual shall address all Corrections Bureau Policy and Procedure applicable Title 15 and Title 24 regulations and shall be Manual (CBP&P) comprehensively reviewed and updated at least every two years. Such a manual shall be made available to all ☒ ☐ ☐ Last updated July 08, 2021 employees. The agency is currently transitioning their Corrections Bureau Policy to a Lexipol The policies and procedures required in subsections Custody Manual. The Lexipol policy is in (a)(6) and (a)(7) may be placed in a separate manual to draft mode and is dated January 26, 2023. ensure confidentiality. Subsections (c) and (d) do not apply and have been deleted. (a) The manual for Temporary Holding, Type I, II, and SO Manual 200: Organizational Structure III facilities shall provide for, but not be limited to, the and Responsibility following: 103 Administration: Chain of Command ☒ ☐ ☐ (1) Table of organization, including channels of communications. (2) Inspections and operations reviews by the 900 Facility Maintenance: facility administrator/manager. 901 Maintenance Inspection Report 902 Reporting Maintenance Problems ☒ ☐ ☐ 903 Environmental Control System 904 Safety Inspection Report (3) Policy on the use of force that meets current 600 Use of Force state and federal legal requirements and includes 601 Use of Force Continuum prohibition of the use of carotid restraint and choke ☒ ☐ ☐ 602 Restraint Chair holds. 603 Handcuffing and Soft Restraints (4) Policy on the use of restraint equipment, 602 Restraint Chair including the restraint of pregnant persons as 603 Handcuffing and Soft Restraints ☒ ☐ ☐ referenced in Penal Code Section 3407. 603.4.8 Pregnant Inmates 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 0880 Imperial Adult Regional Detention PRO 23-24 Page 4 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Procedure and criteria for screening newly SO Manual: 336.4 Deputy Responsibilities received persons for release. 307 Own Recognizance / PC 849 Detention Release ☒ ☐ ☐ 307.2.6 Release Under Penal Code Section 849 (6) Security and control including: ☒ ☐ ☐ physical counts, 503 Headcounts ☒ ☐ ☐ searches of the facility and incarcerated persons, 502 Housing Area Searches ☒ ☐ ☐ 512 Inmate Searches contraband control, and, 507 Contraband Control ☒ ☐ ☐ key control. 501 Key Control ☒ ☐ ☐ Each facility administrator shall, at least annually, review, 19001.3.4 Command Inspections evaluate, and make a record of security measures. The review and evaluation shall include internal and external The Facility Commander conducts weekly security measures of the facility including security inspections to ensure safe and efficient measures specific to prevention of sexual abuse and operation of the facility. sexual harassment. ☒ ☐ ☐ Lieutenant Chavarin provided a memo stating the yearly internal and external review of Herbert Hughes Correctional, Regional Adult, and the Oren Fox Detention Facilities was completed on January 6, 2022. (7) Emergency procedures include: 212 Fire (A) fire suppression preplan as required by ☒ ☐ ☐ section 1032 of these regulations; (B) escape, disturbances, and the taking of 202 Escape, 203 Riots, 204 Hostages hostages; ☒ ☐ ☐ (C) mass arrests; 206 Mass Arrest ☒ ☐ ☐ (D) natural disasters; 201 Emergency Planning ☒ ☐ ☐ (E) periodic testing of emergency equipment; 513.2.3 Testing / Inspecting Panic Alarms and, ☒ ☐ ☐ (F) storage, issue, and use of weapons, 208 Correctional Armories ammunition, chemical agents, and related ☒ ☐ ☐ security devices. (8) Suicide Prevention. SO Manual Section 902.3.1 Individuals Who Should Not Be in Temporary Custody ☒ ☐ ☐ 2023 Suicide Prevention (9) Separation of incarcerated persons. 401 Classification Procedure ☒ ☐ ☐ (10) Zero tolerance in the prevention of sexual 518 PREA abuse and sexual harassment. ☒ ☐ ☐ (11) Policy and procedure to detect, prevent, and SO Manual 901.4 Reporting Sexual Abuse, respond to retaliation against any staff or person Harassment, And Retaliation after reporting any abuse. ☒ ☐ ☐ 518.3.8 Retaliation (12) Release policy, including release planning for 302 Release Procedure incarcerated persons. 1304 Transportation of Released Inmates ☒ ☐ ☐ 1305 Inmate Services and Programs 0880 Imperial Adult Regional Detention PRO 23-24 Page 5 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) The manual for Temporary Holding, Court Holding, SO Manual Section 901 PREA Type I, II, III, and IV facilities shall provide for, but not be limited to, the following: 518.3.4 Inmate Orientation (1) multiple internal ways for incarcerated people to privately report sexual abuse and sexual During the intake orientation process, harassment, retaliation by other incarcerated arrestees learn the zero-tolerance policy persons or staff for reporting sexual abuse and toward sexual abuse or harassment and sexual harassment, and staff neglect or violation how to report sexual abuse or harassment. of responsibilities that may have contributed to ☒ ☐ ☐ Their options are to report directly to staff, by such incidents, requesting to see the Facility/Bureau Commander or designee, or calling the Rape Crisis or Sure Helpline Crisis Center Hotline (numbers posted in holding and housing areas, on tablets, and in the informational pamphlets given out at booking). (2) a method for uninvolved incarcerated persons, SO Manual Section 901.3 PREA family, community members, and other interested Coordinator third parties to report sexual abuse or sexual harassment. The method for reporting shall be ☒ ☐ ☐ The agency website has information for publicly posted at the facility. third-parties reporting on behalf of an individual in custody. 1030 SUICIDE PREVENTION PROGRAM 2023 Suicide Prevention The facility shall have a comprehensive written suicide Arrestees are screened at intake with prevention program developed by the facility questions and observations of mental status administrator or designee, in conjunction with the health and potential for suicidal behavior. ☒ ☐ ☐ authority and mental health director, to identify, monitor, and provide treatment to those incarcerated persons who present a suicide risk. The program shall include the following: (a) Annual suicide prevention training for all custodial SO Manual 902.12 Training personnel. 1607 Annual Training Lexipol Policy 722 Suicide Prevention and ☒ ☐ ☐ Intervention, 722.4 Staff Training (b) Intake screening for suicide risk immediately upon SO Manual Section 902 Temporary Custody intake and prior to housing assignment. of Adults, 902.3.1 Individuals Who Should Not Be in Temporary Custody 2023 Suicide Prevention ☒ ☐ ☐ Arrestees are screened at intake with questions and observations of mental status and potential for suicidal behavior. (c) Suicide prevention screening during special Lexipol Policy 505.4.1 Review Process situations, including placement in restrictive housing, following a hearing, and after a transfer or change in ☒ ☐ ☐ classification. (d) Provisions facilitating communication among SO Manual Section 902.4 Initiating arresting/transporting officers, facility staff, court staff, Temporary Custody medical and mental health personnel in relation to ☒ ☐ ☐ suicide risk. 0880 Imperial Adult Regional Detention PRO 23-24 Page 6 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Housing recommendations for people at risk of 400 Classification suicide that balance safety and environment. The least Lexipol Policy 505.3 Special Management restrictive environment should be considered. ☒ ☐ ☐ Incarcerated Persons Housing Criteria (f) Supervision depending on level of suicide risk. 2023 Suicide Prevention, Suicide Watch ☒ ☐ ☐ (g) Suicide attempt and suicide intervention policies and Lexipol Policy 722 Suicide Prevention and procedures. Intervention ☒ ☐ ☐ (h) Provisions for reporting suicides and suicides 2016 Inmate Deaths attempts. ☒ ☐ ☐ 2101 Criminal Reports (i) Multi-disciplinary administrative review of suicides 2016 Inmate Deaths and attempted suicides as defined by the facility administrator, including the development of a corrective In the event of an inmate death, a medical action plan to address deficiencies identified in the review is conducted by the Chief Deputy of administrative review. ☒ ☐ ☐ Corrections, Medical Director, Program Manager, and others as determined necessary. (j) Provisions for follow up care as needed. Lexipol Policy 722 Suicide Prevention and Intervention, 722.7 Follow-up ☒ ☐ ☐ (k) Plan for mental health consultation following return Lexipol Policy 722 Suicide Prevention and from court as determined by the mental health Intervention, 722.8 Transportation director. ☒ ☐ ☐ Agency staff advised this has been in practice for some time. 1032 FIRE SUPPRESSION PREPLANNING 212 Fire Pursuant to Penal Code Section 6031.1(b), the facility All employees are provided knowledge of administrator shall consult with the local fire department fire and safety practices, access to ☒ ☐ ☐ having jurisdiction over the facility, with the State Fire equipment, and plans for fire suppression as Marshal, or both, in developing a plan for fire well as procedures and routes in the event suppression which shall include, but not be limited to: of a fire. (a) a fire suppression pre-plan developed with the local 212.3.4 In the Event of a Fire fire department to be included as part of the policy and procedures manual (Title 15, California Code of ☒ ☐ ☐ Regulations Section 1029); 0880 Imperial Adult Regional Detention PRO 23-24 Page 7 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) monthly fire prevention inspections by facility staff 1901 Inspections, 1901.3.1 Life Safety with two-year retention of the inspection record; Inspections The California State Fire Marshall or the Imperial County Fire Department conducts inspections of facilities for fire prevention and suppression readiness. 212.3.1 Fire Inspections Visual inspections in housing areas are conducted by the Watch Commander ☒ ☐ ☐ weekly at each facility. Facility-wide Fire/Safety Inspections are performed monthly by designated jail staff. BSCC Staff reviewed monthly Fire/Safety Inspections for the Regional Adult Detention Facility between June 2021 – January 2023, and found the agency in compliance with this regulation. (c) fire prevention inspections as required by Health and BSCC staff reviewed the County Fire Safety Code Section 13146.1(a) and (b) which requires Department’s Fire and Life Safety Inspection inspections at least once every two years; at the Adult Regional Detention Facility conducted on April 12, 2023. BSCC Staff reviewed the most recent First Choice Alarm ☒ ☐ ☐ Security, Fire System Alarm inspection and testing report for the Regional Adult Facility dated August 25, 2022. (d) an evacuation plan; and, 201 Emergency Planning 201.3.10 Evacuate 212.3.7 Evacuation ☒ ☐ ☐ The Incident commander will utilize predesignated areas of the facility for evacuations. (e) a plan for the emergency housing of incarcerated 201 Emergency Planning people in the case of fire. ☒ ☐ ☐ 201.3.10 Evacuate 1040 POPULATION ACCOUNTING 400 Classification The agency utilizes a Jail Management Each facility administrator shall maintain a System to account for their population. demographics accounting system which reflects the ☒ ☐ ☐ monthly average daily population of sentenced and non-sentenced people by gender and juvenile status. Facility administrators shall provide the Board with BSCC staff reviewed the Regional Adult applicable demographic information as described in the Detention Facility population on the date of Jail Profile Survey. inspection and found it below the rated ☒ ☐ ☐ capacity. 0880 Imperial Adult Regional Detention PRO 23-24 Page 8 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1041 RECORDS 300 Admission and Release 308 Paperwork Distribution (a) Each facility administrator of a Type I, II, III or IV 310 Inmate Monies facility shall develop written policies and procedures for 1117 Ex-Parte Court Orders the maintenance of individual records for each incarcerated person which shall include, but not be 1411 Inmate Court Files limited to, intake information, personal property 1502 Inmate Files ☒ ☐ ☐ receipts, commitment papers, court orders, reports of disciplinary actions taken, medical orders issued by the Each incarcerated person has a “master” file responsible physician and staff response, and non- located in the records area of the front office. medical information regarding disabilities and other The file is used for storage of records related limitations. to the incarcerated person’s confinement. (b) Each facility administrator shall collect accurate, 518 PREA uniform data for every allegation of sexual abuse at 518.3.10 Documentation facilities under its direct control and from other facilities with which it contracts for the confinement of its The agency collects and maintains sexual incarcerated people. The data collected shall include, abuse and harassment data per Bureau of at a minimum, the data necessary to satisfy the ☒ ☐ ☐ Justice Statistics Reporting Criteria. The reporting requirements of 34 U.S.C. section PREA Coordinator reviews all data to 30303(a)(1). (federal survey on sexual violence) assess and improve processes and data dissemination. 1044 INCIDENT REPORTS 111 Incident Reporting to On-Call Staff Member Each facility administrator shall develop written policies 600 Use of Force and procedures for the maintenance of written records 2101 Criminal Reports and reporting of all incidents which result in physical ☒ ☐ ☐ 2103 Inmate Injury Reports harm, or serious threat of physical harm, to an employee or incarcerated person of a detention facility or other person. Such records shall include the names of the persons BSCC staff reviewed a random sampling of involved, a description of the incident, the actions taken, various incident reports from the Herbert and the date and time of the occurrence. Hughes, Regional Adult, and Oren Fox Detention Facilities between January 2021 – October 2022. The reports included the ☒ ☐ ☐ people involved, a description of the incident, subsequent actions of the staff, and the date/time of incident occurrence for compliance with this regulation. Such a written record shall be prepared by the staff assigned to investigate the incident and submitted to ☒ ☐ ☐ the facility manager or designee. 1045 PUBLIC INFORMATION PLAN 105 Media Policies Each facility administrator of a Type I, II, III or IV facility shall develop written policies and procedures for the dissemination of information to the public, to other ☒ ☐ ☐ government agencies, and to the news media. The public and incarcerated persons shall have available for review the following material: (a) The Board of State and Community Corrections 105.3 Procedure Minimum Standards for Local Detention Facilities as found in Title 15 of the California Code of Regulations. Title 15 and Title 24 are available upon ☒ ☐ ☐ request. 0880 Imperial Adult Regional Detention PRO 23-24 Page 9 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facility rules and procedures affecting incarcerated The Inmate Handbook is available on the people as specified in sections: Inmate Telecommunication Services Provider system (ITSP), the service provider ☒ ☐ ☐ for the telephones, tablets, and video visitation. (1) 1045, Public Information Plan Available upon request ☒ ☐ ☐ (2) 1061, Education Plan 1302 Education Programs ☒ ☐ ☐ (3) 1062, Visiting 1105 Visitation ☒ ☐ ☐ (4) 1063, Correspondence 1103 Mail ☒ ☐ ☐ (5) 1064, Library Service 1118 Library ☒ ☐ ☐ (6) 1065, Out of Cell Time 1109 Recreation ☒ ☐ ☐ (7) 1066, Books, Newspapers, Periodicals and 1102 Access to Media Writings ☒ ☐ ☐ 1306 Welfare Fund (8) 1067, Access to Telephone 1104 Telephone Usage ☒ ☐ ☐ (9) 1068, Access to Courts and Counsel 1101 Access to Courts and Legal Counsel ☒ ☐ ☐ (10) 1069, Orientation 1110 Orientation ☒ ☐ ☐ (11) 1070, Individual/Family Service Programs 1305 Services and Programs Substance abuse education, Vocational ☒ ☐ ☐ education and employment preparation, and pre-release resource information (12) 1071, Voting 1111 Voting ☒ ☐ ☐ (13) 1072, Religious Observance 1303 Religious Services ☒ ☐ ☐ (14) 1073, Grievance Procedure 1106 Grievances ☒ ☐ ☐ (15) 1080, Rules and Disciplinary Actions 1200 Discipline ☒ ☐ ☐ (16) 1081, Plan for Discipline of Incarcerated 1201 Disciplinary Procedure Persons ☒ ☐ ☐ (17) 1082, Forms of Discipline 1201.2.3 Sanctions ☒ ☐ ☐ (18) 1083, Limitations on Discipline 1201 Disciplinary Procedure ☒ ☐ ☐ (19) 1200, Responsibility for Health Care Services 2000 Medical Care 2024 Decision Making Special Problems ☒ ☐ ☐ Patients 1046 DEATH IN CUSTODY SO Manual 902.9 Suicide Attempt, Death, or Serious Injury (a) Death in Custody Reviews for Adults and Minors. 2016 Deaths The facility administrator, in cooperation with the health administrator, shall develop written policy and All deaths are reviewed by the Quality procedures to ensure that there is an initial review of ☒ ☐ ☐ Assurance/Peer Review Committee. The every in-custody death within 30 days. The review team medical review will be conducted by the at a minimum shall include the facility administrator or Chief Deputy of Corrections, Medical designee, the health administrator, the responsible Director, Program Manager, and other physician and other health care and supervision staff individuals as deemed necessary. who are relevant to the incident. Deaths shall be reviewed to determine the appropriateness of clinical care; whether changes to policies, procedures, or practices are warranted; and to ☒ ☐ ☐ identify issues that require further study. 0880 Imperial Adult Regional Detention PRO 23-24 Page 10 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Death of a Minor SO Manual 315.12 Suicide Attempt, Death, In any case in which a minor dies while detained in a jail, or Serious Injury of a Juvenile lockup, or court holding facility: ☐ ☐ ☒ Juveniles are not held in any of Imperial County’s detention facilities. (1) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section ☐ ☐ ☒ 12525. A copy of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding facility pursuant to the provisions of this ☐ ☐ ☒ subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 1050 CLASSIFICATION PLAN 400 Classification 401 Classification Procedures (a) Each administrator of a temporary holding, Type I, PREA Policy, 518.3.2 Initial Assessment II, or III facility shall develop and implement a written classification plan designed to properly assign incarcerated persons to housing units and activities Screening occurs during the intake process according to the categories of gender identity, age, to determine an arrestee’s potential for criminal sophistication, seriousness of crime charged, victimization or committing sexual abuse physical or mental health needs, assaultive/non- based on several factors assessed by the assaultive behavior, risk of being sexually abused, or booking officer and medical staff. sexually harassed and other criteria which will provide for the safety of the incarcerated people and staff. Such 518.3.3 Classification Assessment housing unit assignment shall be accomplished to the extent possible within the limits of the available number Determination of appropriate housing based of distinct housing units or cells in a facility. on the initial assessment during the booking process. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, The Regional Adult Detention Facility and a record of each person's classification level, houses maximum security male and female housing restrictions, and housing assignments. ☒ ☐ ☐ incarcerated people. This facility has four sections: Reception – housing for new arrestees for five to 14 days. Eligible for transfer when there are no identified medical conditions. Programming Module Restrictive Housing Unit – Administrative Separation Medical – for those incarcerated individuals needing monitoring by medical staff. The Medical Outpatient Ward is dorm style, otherwise there are isolation cells. This housing is utilized in conjunction with the medical staff. 0880 Imperial Adult Regional Detention PRO 23-24 Page 11 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Each administrator of a Type II or III facility shall BSCC staff reviewed a random sampling of establish and implement a classification system which over 20 individualized classification records will include the use of classification officers or a between February 2021 – November 2022. classification committee in order to properly assign Each record documented a review of the incarcerated persons to housing, work, rehabilitation person’s incarceration history, current programs, and leisure activities. Such a plan shall charges, institutional behavior, prison time, include the use of as much information as is available gang affiliation, last housing assignment, about and from the incarcerated person and shall ☒ ☐ ☐ etc. The classification assessment included provide for a channel of appeal by the incarcerated the person’s ability to comprehend and person to the facility administrator or designee. Each answer questions related to PREA, Medical person may request a review of their classification plan and Mental Health. no more often than 30 days from their last review. Subsection b does not apply and has been deleted. BSCC determined compliance with this regulation. (c) In deciding housing and programming assignments, 400 Classification the agency shall consider on a case-by-case basis 401 Classification Procedures whether a placement would ensure the health and PREA Policy, 518.3.2 Initial Assessment safety of the incarcerated person, and whether the ☒ ☐ ☐ placement would present management or security problems. A person’s own views with respect to their own safety shall be given serious consideration. 1051 COMMUNICABLE DISEASES 2004 Communicable Diseases The facility administrator, in cooperation with the responsible physician, shall develop written policies ☒ ☐ ☐ and procedures specifying those symptoms that require medical isolation of an incarcerated person until a medical evaluation is completed. At the time of intake into the facility, an inquiry shall be 2021 Intake Health Screening made of the person being booked as to whether the person has or has had any communicable diseases, During the intake process, an initial health such as tuberculosis or has observable symptoms of and communicable disease screening is tuberculosis or any other communicable diseases, or performed. other special medical problem identified by the health authority. The response shall be noted on the medical ☒ ☐ ☐ BSCC staff reviewed blank questionnaires screening from. for the Initial Health History, Jail Re- Admission Health Appraisal, and the Receiving Screening and determined compliance with this regulation. 1052 BEHAVIORAL CRISIS IDENTIFICATION 2021 Intake Health Screening 2039 Mental Health Services The facility administrator, in cooperation with the responsible physician, shall develop written policies BSCC staff reviewed blank questionnaires and procedures to identify and evaluate all incarcerated ☒ ☐ ☐ for the Initial Health History, Jail Re- people who may be in behavioral crisis. Evaluation of Admission Health Appraisal, and the behavioral crisis may include telehealth. Receiving Screening and determined compliance with this regulation. If an evaluation from medical or mental health staff is Incarcerated persons can be housed in not readily available, an incarcerated person shall be single-occupancy observation cells or an considered in behavioral crisis for the purpose of this outpatient housing unit. Individual treatment ☒ ☐ ☐ section if they appear to be a danger to themselves or plans are made to meet outpatient treatment others or appear gravely disabled. needs while the person is incarcerated. An evaluation from medical or mental health staff shall 2039 Mental Health Services be secured within 24 hours of identification or at the ☒ ☐ ☐ next daily sick call, whichever is earliest. 0880 Imperial Adult Regional Detention PRO 23-24 Page 12 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Separation may be used if necessary, to protect the 519 Operation of Restrictive Housing Units safety of the person in crisis or others. ☒ ☐ ☐ 1053 ADMINISTRATIVE SEPARATION 401 Classification Procedures 519 Operation of Restrictive Housing Units Except for Type IV facilities, facility administrators shall develop and implement policies and procedures for the ☒ ☐ ☐ administrative separation of incarcerated people. Policies and procedures must include: (a) Administrative separation may consist of separate 401.2.5 Administrative Housing Units housing but shall not involve any other deprivation of Lexipol Policy (draft) 505.6 Maintenance of privileges than is necessary to obtain the objective of Programs and Services ☒ ☐ ☐ protecting the welfare of incarcerated people and facility staff. (b) Administrative separation must not adversely affect Lexipol Policy (draft) 505.8 Health an incarcerated person’s health. Evaluation Requirements and 505.8.1 ☒ ☐ ☐ Health Considerations (c) Administrative separation may be used for The agency policy states the criteria for incarcerated people who have: restrictive housing includes escape risks, (1)A documented history of activity or behavior, or prone to assault staff, prone to assault promoting such activity or behavior, that is criminal incarcerated individuals, communicable in nature, disruptive to facility operations, or diseases causing concern for contagion, affects the safety of the facility, other incarcerated incarcerated individuals who cannot function people, and facility staff. in the general population due to their (2)Influenced or participated in activity that is psychological problems and are on psych criminal in nature, disruptive to facility operations meds, high victimization potential, to protect or affects the safety of the facility, other ☒ ☐ ☐ the welfare of the incarcerated people incarcerated people, and facility staff. and/or staff and security of the facility, an (3)Committed assault, attempted assault, or incarcerated person in immediate and/or participated in a conspiracy to assault or harm foreseeable danger, and incarcerated other incarcerated persons or facility staff. people found guilty of a jail rule violation. (4)A history of escape or have recently attempted escape. (5) A demonstrated need for protection from other incarcerated people. (d) Documentation indicating the necessity of Documentation is completed in the Jail administrative separation to obtain the objective of Management System. protecting the welfare of incarcerated people and facility ☒ ☐ ☐ staff. (e) A documented individualized ongoing review and 401.2.7 Administrative Housing Unit evaluation of the need to continue placement in Reviews administrative separation. ☒ ☐ ☐ The classification staff conduct reviews every 30 days. 1055 USE OF SAFETY CELL 509 Safety Cell Checks The safety cell described in Title 24, Part 2, Section 1231.2.5, shall be used to hold only those people who ☒ ☐ ☐ display behavior which results in the destruction of property or reveals an intent to cause physical harm to self or others. 0880 Imperial Adult Regional Detention PRO 23-24 Page 13 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator, in cooperation with the 509 Safety Cell Checks responsible physician, shall develop written policies 509.2 Procedure and procedures governing safety cell use and may delegate authority to place an incarcerated person in a safety cell to a physician. ☒ ☐ ☐ Policies and procedures shall include, but not be limited to: (a) In no case shall the safety cell be used for 509 Safety Cell Checks punishment or as a substitute for treatment. ☒ ☐ ☐ 509.2 Procedure (b) A person shall be placed in a safety cell only with 509 Safety Cell Checks the approval of the facility manager or designee, or 509.2.2 Observations and Examinations responsible health care staff; continued retention shall ☒ ☐ ☐ be reviewed a minimum of every four hours. The Watch Commander will determine continued retention every four hours. (c) A medical assessment shall be completed as soon 509 Safety Cell Checks as possible, but not more than 12 hours from the time 509.2.2 Observations and Examinations of placement in the safety cell. The person shall be medically cleared for continued retention, referral to ☒ ☐ ☐ advanced treatment, or removal from the safety cell a minimum of every 24 hours thereafter. (d) The facility manager, designee or responsible health 2031 Inmates in Safety Cell or Sobering Cell care staff shall obtain a mental health opinion/consultation with responsible health care staff Agency policy requires medical staff to on placement and retention, which shall be secured as ☒ ☐ ☐ observe and converse with individuals in the soon as possible, but not more than 12 hours from Safety Cell every six hours. placement. (e) Direct visual observation shall be conducted at least 505 Security Checks twice every 30 minutes, with no more than a 15-minute 505.2.2 Booking Officer (Oren Fox) lapse between safety checks. Such observation shall Release Officer (Regional Adult) be documented. Security Checks for people in a Safety Cell are conducted twice every thirty minutes. Observations are documented on an Individual Observation Log. ☒ ☐ ☐ BSCC staff reviewed ten Safety Cell Observation Logs between December 2022 – April 2023 and determined the agency completed two checks every 30 minutes; however, some checks were more than 15 minutes apart. Technical assistance given regarding the regulation update, requiring no more than a 15-minute lapse between checks. (f) Procedures shall be established to assure 509 Safety Cell Checks administration of necessary nutrition and fluids. 509.2.1 Placement ☒ ☐ ☐ Agency policy requires fluids to be offered every hour. (g) People placed in the safety cell shall be allowed to 303.2.4 Safety Cell and Sobering Cell retain sufficient clothing or be provided with a suitably 509 Safety Cell Checks designed “safety garment,” to provide for their personal ☒ ☐ ☐ privacy unless specific identifiable risks to the person's Agency policy states individuals will be safety or to the security of the facility are documented. issued a safety garment. 0880 Imperial Adult Regional Detention PRO 23-24 Page 14 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1056 USE OF SOBERING CELL 510 Sobering Cell Checks The sobering cell described in Title 24, Part 2, Section The Watch Commander and medical staff 1231.2.4, shall be used for temporary holding of confer before placing an incarcerated incarcerated people who are a threat to their own safety ☒ ☐ ☐ person in a Sobering Cell. or the safety of others due to their state of intoxication. There are Sobering Cells in the Regional Adult and Oren Fox Detention Facilities. A person shall be removed from the sobering cell as 510 Sobering Cell Checks soon as they are able to continue the admission 510.2.2 Placement process or are no longer a risk to themselves or others. ☒ ☐ ☐ In no case shall a person remain in a sobering cell over 510 Sobering Cell Checks six hours without an evaluation by medical or custody 510.2.4 Limitations staff to determine whether the person has an urgent ☒ ☐ ☐ medical problem, pursuant to section 1213 of these regulations. At 12 hours from the time of placement, all persons 510 Sobering Cell Checks must receive an evaluation by responsible health care 510.2.2 Placement ☒ ☐ ☐ staff. Intermittent direct visual observation of people held in 505.2.2 Booking Officer (Oren Fox) Release the sobering cell shall be conducted no less than every Officer (Regional Adult) half hour. Such observation shall be documented. Security Checks for persons in a Sobering Cell are conducted once every thirty minutes and observations are documented on an Individual Observation Log. 510 Sobering Cell Checks This policy section states checks are to be conducted twice every thirty minutes. BSCC staff advised agency staff to correct the inconsistency. ☐ ☒ ☐ The Oren Fox and Regional Adult Detention Facilities have sobering cells. BSCC staff reviewed a random sampling of Sobering Cell Observation Logs between January 2021 and March 2023 and found the agency failed to conduct checks within the required half hour, the agency is out of compliance with this regulation due to the time lapse of 31 – 60 minutes between checks. 1057 DEVELOPMENTAL DISABILITIES 2000 Medical Care 2021 Intake Health Screening The facility administrator, in cooperation with the 2022 Developmental Disabilities responsible physician, shall develop written policies and procedures for the identification and evaluation, ☒ ☐ ☐ appropriate classification and housing, protection, and All arrestees are screened during the intake nondiscrimination of all incarcerated persons with process for developmental disabilities. developmental disabilities. 0880 Imperial Adult Regional Detention PRO 23-24 Page 15 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The health authority or designee shall contact the regional center for any incarcerated person suspected or confirmed to have a developmental disability for the ☒ ☐ ☐ purposes of diagnosis or treatment within 24 hours of such determination, excluding holidays and weekends. 1058 USE OF RESTRAINT DEVICES 602 Restraint Chair 603 Handcuffing and Soft Restraints The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize extremities or prevent the incarcerated person from being ambulatory. The provisions of this ☒ ☐ ☐ section do not apply to the use of handcuffs, shackles, or other restraint devices when used to restrain incarcerated people for security reasons. The facility manager may delegate authority to place an incarcerated person in restraints to responsible health care staff. (a) The policy shall address the following areas: ☒ ☐ ☐ (1) acceptable restraint devices; Restraint Device ☒ ☐ ☐ Pro-Straint Restraint Chair (2) signs or symptoms which should result in 602.4.1 Use of the Restraint Chair immediate medical/mental health referral; availability of cardiopulmonary resuscitation ☒ ☐ ☐ AED’s are available throughout the facilities. equipment; (3) protective housing of restrained persons; The agency places individuals in an isolated ☒ ☐ ☐ holding cell. (4) provision for hydration and sanitation needs; 602.4.9 Personal Hygiene and Sanitation and, ☒ ☐ ☐ (5) exercising of extremities. 602.4.5 Restraint Chair Retention ☒ ☐ ☐ Per agency policy, extremities will be exercised every two hours. (b) Policy shall also include, but not be limited to, the following requirements: ☒ ☐ ☐ (1) In no case shall restraints be used for 603 Handcuffing and Soft Restraints punishment or as a substitute for treatment. ☒ ☐ ☐ (2) Restraint devices shall only be used on 602.4.1 Use of the Restraint Chair incarcerated people who display behavior which results in the destruction of property or reveal an ☒ ☐ ☐ intent to cause physical harm to self or others. (3) Restraint devices should be used only when 602.2 Policy less restrictive alternatives, including verbal de- escalation techniques, have been attempted and ☒ ☐ ☐ are deemed ineffective. (4) An incarcerated person shall be placed in 602.2 Policy restraints only with the approval of the facility 602.4.5 Restraint Chair Retention manager, the facility watch commander, or ☒ ☐ ☐ responsible health care staff; continued retention shall be reviewed a minimum of every hour. (5) Continuous direct visual observation shall be 602.4.4 Securing Procedures maintained until a medical opinion can be ☒ ☐ ☐ obtained. (6) A medical opinion on placement and retention 602.4.4 Securing Procedures shall be secured within one hour from the time of ☒ ☐ ☐ placement. 0880 Imperial Adult Regional Detention PRO 23-24 Page 16 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) A medical assessment shall be completed 602.4.4 Securing Procedures within four hours of placement. ☒ ☐ ☐ (8) Continuous direct visual observation shall be 602.4.8 Documentation conducted at least twice every 30 minutes to ensure that the restraints are properly employed, The agency places individuals in an isolated and to ensure the safety and well-being of the holding cell; they do not allow use of the incarcerated person. Such observation shall be Safety Cell for this purpose. documented. While in restraint devices all incarcerated persons shall be housed alone or in BSCC staff reviewed seven Pro Straint a specified housing area which makes provisions ☒ ☐ ☐ Chair placements between January 2021 – to protect the person from abuse. September 2022 and determined compliance with this regulation. Technical assistance given regarding documentation (on the observation log) when an individual is removed from the restraints. (9) If the facility manager, or designee, in 602.4.5 Restraint Chair Retention consultation with responsible health care staff determines that an incarcerated person cannot be safely removed from restraints after eight hours, ☒ ☐ ☐ the person shall be taken to a medical facility for further evaluation. (10) Where applicable, the facility manager shall use the restraint device manufacturer’s recommended maximum time limits for placement. ☐ ☐ ☒ (11) All events and information related to the 602.4.8 Documentation placement in restraints shall be documented and shall be video recorded unless exigent circumstances prevent staff from doing so. The documentation shall include: the reason for ☒ ☐ ☐ placement; person authorizing placement; names of staff involved in the placement; injuries sustained; and the duration of placement. 1058.5 RESTRAINTS AND PREGNANT PERSONS SO Manual 302.3.2 Restraint of Pregnant Persons The facility administrator, in cooperation with the 603 Handcuffing and Soft Restraints responsible physician, shall develop written policies 603.4.8 Pregnant Inmates and procedures for the use of restraint devices on ☒ ☐ ☐ pregnant people. In accordance with Penal Code Section 3407, the policy shall include reference to the Pregnant incarcerated people are advised of following: these policies via the Handbook. (1) An incarcerated person known to be pregnant 603.4.8 Pregnant Inmates or in recovery after delivery or termination of the pregnancy shall not be restrained by the use of leg ☒ ☐ ☐ or waist restraints, or handcuffs behind the body. (2) An incarcerated pregnant person in labor, 603.4.8 Pregnant Inmates during delivery, or in recovery after delivery or termination of the pregnancy, shall not be restrained by the wrists, ankles, or both, unless ☒ ☐ ☐ deemed necessary for the safety and security of the incarcerated person, the staff, or the public. 0880 Imperial Adult Regional Detention PRO 23-24 Page 17 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Restraints shall be removed when a 603.4.8 Pregnant Inmates professional who is currently responsible for the medical care of an incarcerated pregnant person during a medical emergency, labor, delivery, or ☒ ☐ ☐ recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of an incarcerated person’s 603.4.8 Pregnant Inmates pregnancy, they shall be advised, orally or in writing, of the standards and policies governing ☒ ☐ ☐ incarcerated pregnant people. 1059 DNA COLLECTION, USE OF FORCE SO Manual 341 Biological Samples (a) Pursuant to Penal Code Section 298.1, authorized 309 DNA Collection law enforcement, custodial, or corrections personnel 309.3.2 Use of Force to Obtain Samples including peace officers, may employ reasonable force to collect blood specimens, saliva samples, or thumb or ☒ ☐ ☐ 309.3.4 Cell Extractions palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this regulation, the “use of SO Manual 300.3 Use of Force reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and ☒ ☐ ☐ circumstances, would consider necessary and reasonable to gain compliance with this regulation. (2) The use of reasonable force shall be preceded SO Manual 341.5 Use of Force to Obtain by efforts to secure voluntary compliance. Efforts Samples to secure voluntary compliance shall be documented and include an advisement of the ☒ ☐ ☐ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written 341.6.1 Documentation Related to Force authorization of the facility watch commander or designee on duty. The authorization shall include Force will not be used unless authorized by information that reflects the fact that the offender was ☒ ☐ ☐ a court order and with Watch Commander asked to provide the requisite specimen, sample, or approval. impression and refused. (c) If the use of reasonable force includes a cell 341.5.1 Video Recording extraction, the extraction shall be videotaped, including 341.5.2 Cell Extractions audio. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. ☒ ☐ ☐ Notwithstanding the use of the video as evidence in a criminal proceeding, the tape shall be retained administratively. 0880 Imperial Adult Regional Detention PRO 23-24 Page 18 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1061 EDUCATION PROGRAM 1302 Education Programs The facility administrator of any Type II or III facility shall High School Equivalency Program, Vocation plan and shall request of appropriate public officials an Training: education program for incarcerated persons. Printshop Operator, Landscaper, Food service, Laundry, Janitorial, Road Crews, Fire Crews ☒ ☐ ☐ 1302.3.5 Counseling Programs: Moral Recognition Therapy, GEO Group, Medication-Assisted Treatment When such services are not made available by the The Regional Adult Detention Facility offers appropriate public officials, then the facility a Charter School for continuing education. administrator shall develop and implement an ☒ ☐ ☐ education program with available resources. Such a plan shall provide for the voluntary academic or vocational, or both, education of housed people. ☒ ☐ ☐ Reasonable criteria for program eligibility shall be 1302.3.2 Removal from Education Program established. Modified academic or vocational 1302.3.4 Removal from Vocational Training opportunities may be provided based on sound security ☒ ☐ ☐ practices or a person’s failure to abide by facility rules and regulations. 1062 VISITING 1105 Visitation The facility administrator shall develop and implement Incarcerated individuals received two visits written policies and procedures, which include the totaling one hour each week. following requirements: ☒ ☐ ☐ Regional Adult Detention Facility allows in- person barrier visitation. (a) A visiting program which shall provide for: ☒ ☐ ☐ (1) As many in-person visits and visitors as facility schedules, space, and number of personnel will ☒ ☐ ☐ allow. (2) A publicly posted schedule of facility visiting 1105.2 Procedure hours. If practicable, visiting hours should be made available on weekends, evenings, or ☒ ☐ ☐ holidays. (3) For all incarcerated persons in Type II, III, and 1105.2 Procedure IV facilities there shall be allowed no fewer than two visits totaling at least one hour per ☒ ☐ ☐ incarcerated person each week. (b) Visits may not be cancelled unless a legitimate 1105.2 Procedure operational or safety and security concern exists. All cancelled visits must be documented. The facility ☒ ☐ ☐ manager or designee shall regularly review cancelled visits and document such review. (c) The visiting policies developed pursuant to this 1105.2.3 RADF Visitation Guidelines section shall include provision for visitation by minor children of the incarcerated person. The Regional Adult facility allows children ☒ ☐ ☐ for in-person visits. 0880 Imperial Adult Regional Detention PRO 23-24 Page 19 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Video visitation may be used to supplement existing visitation programs, but shall not be used to fulfill the requirements of this section if in-person visitation is ☒ ☐ ☐ requested by an incarcerated person. (e) Facilities shall not charge for visitation when visitors 1105.2.4 are onsite and participating in either in-person or video visitation. For purposes of this subsection, “onsite” is ☒ ☐ ☐ defined as the location where the incarcerated person is housed. (f) Subdivision (d) shall not apply to facilities which (1) exclusively used video visitation prior to January 1, 2017 or (2) had been designed without in-person ☐ ☐ ☒ visitation space and conditionally awarded by the Board prior to June 27, 2017. (g) If a local detention facility offered video visitation 1105.2.4 only as of January 1, 2017, the first hour of remote video ☒ ☐ ☐ visitation per week shall be offered free of charge. Types and availability of visitation, including: Note: Reference PC § 6031.1(a)(4) (June 2017) Mode of visitation; In-person barrier, non-barrier, and tablet Visitation hours; The Regional Adult Detention Facility offers on-site/barrier and video visits Monday – Sunday throughout the day, day of the week depends on module assignment. The Herbert Hughes Correctional Center has contact visitation on Saturdays and Sundays. Oren Fox utilizes tablets for visitation. Time inmates are allowed for visitation; and, Any restrictions on inmate visitation. 1105.2 Procedure Visits are not allowed with persons on probation, post release supervision or parole, incarceration in the last six months, participated in escapes or assaults on staff, or victims of the incarcerated persons current charged crime. Incarcerated people serving discipline may not be allowed to visit based on restrictions. 1063 CORRESPONDENCE 1103 Mail The facility administrator shall develop written policies ☒ ☐ ☐ and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that an 1103 Mail incarcerated person may send or receive; ☒ ☐ ☐ (b) an incarcerated person’s correspondence may be 1103 Mail read when there is a valid security reason and the ☒ ☐ ☐ facility manager or designee approves; 0880 Imperial Adult Regional Detention PRO 23-24 Page 20 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) jail staff shall not review an incarcerated person’s 1103 Mail correspondence to or from state and federal courts, any member of the State Bar or holder of public office, and the State Board of State and Community Corrections; however, jail authorities may open and inspect such ☒ ☐ ☐ mail only to search for contraband, cash, checks, or money orders and in the presence of the incarcerated person; (d) incarcerated persons may correspond, 1103 Mail confidentially, with the facility manager or the facility ☒ ☐ ☐ administrator; and, (e) those incarcerated persons who are without funds 1103 Mail shall be permitted at least four postage paid envelopes and eight sheets of paper each week to permit correspondence with family members and friends but ☒ ☐ ☐ without limitation on the number of postage paid envelopes and sheets of paper to their attorney and to the courts. 1064 LIBRARY SERVICES 1118 Library The facility administrator shall develop written policies The Recreation Officer is responsible for and procedures for library service in all Type II, III, and overseeing the use and operation of the IV facilities. The scope of such service shall be library. determined by the facility administrator. The library service shall include access to the following resources ☒ ☐ ☐ via paper documents or through electronic media and Additional materials are available on the include current information on community services and tablets. resources, and religious, educational, legal reference material and recreational reading material. In Type IV Each facility has an area designated for a facilities such a program can be either in-house or library. provided through access to the community. 1065 EXERCISE AND OUT OF CELL TIME 1109 Recreation Lexipol Policy (draft) 1004 Exercise and Out (a) The facility administrator of a Type II or III facility of Cell Time; 1004.5 Access to Out of Cell shall develop written policies and procedures for a Time minimum of 10 hours of out of cell time distributed over a period of seven days to include: The agency appoints a Recreation Officer to every facility. The Recreation Officer oversees a comprehensive recreation program for their assigned facility. The agency offers indoor and outdoor recreation activities. ☒ ☐ ☐ The Regional Adult Detention Facility houses Restricted Housing/Administrative Separation individuals. The Recreation Officer is responsible for offering the minimum requirements for exercise and out of cell time. BSCC staff reviewed individual exercise logs for individuals housed in Administrative Separation and found the agency in compliance with this regulation. 0880 Imperial Adult Regional Detention PRO 23-24 Page 21 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) an opportunity for three hours of exercise and Lexipol Policy (draft) 1004 Exercise and Out of Cell Time; 1004.5 Access to Out of Cell ☒ ☐ ☐ Time (2) an opportunity for seven hours of recreation. Lexipol Policy (draft) 1004 Exercise and Out of Cell Time; 1004.5 Access to Out of Cell ☒ ☐ ☐ Time Policies shall include reasonable and necessary Lexipol Policy (draft) 1004 Exercise and Out procedures to ensure safety and security. of Cell Time; 1004.5 Access to Out of Cell ☒ ☐ ☐ Time 1066 BOOKS, NEWSPAPERS, PERIODICALS, 1103 Mail AND WRITINGS (a) The facility administrator of a Type II or III facility shall develop written policies and procedures which will permit incarcerated persons to purchase, receive and read any book, newspaper, periodical, or writing accepted for distribution by the United States Postal ☒ ☐ ☐ Service. The facility administrator shall develop and implement a written plan to make available a current newspaper or other like source, including a non-English language alternative, to ensure reasonable access to interested people. Nothing herein shall be construed as limiting the right of a facility administrator to: (1) exclude any publications or writings based on 1103 Mail any legitimate penological interest; ☒ ☐ ☐ (2) exclude obscene publications or writings, and 1103 Mail mail containing information concerning where, how, or from whom such matter may be obtained; and any matter of a character tending to incite murder, arson, riot, violent racism, or any other form of violence; any matter of a character tending ☒ ☐ ☐ to incite crimes against children; any matter concerning unlawful gambling or an unlawful lottery; the manufacture or use of weapons, narcotics, or explosives; or any other unlawful activity; (3) open and inspect any publications or packages 1103 Mail received by an incarcerated person; and ☒ ☐ ☐ (4) restrict the number of books, newspapers, 1115 Printed Material periodicals, or writings the incarcerated person may have in their cell or elsewhere in the facility at Incarcerated people are limited to a total of one time. ☒ ☐ ☐ five books and magazines in their housing area. Religious and legal materials are accepted unless there are safety concerns. 0880 Imperial Adult Regional Detention PRO 23-24 Page 22 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1067 ACCESS TO TELEPHONE 1104 Telephone Usage The facility administrator shall develop written policies Telephone hours are 0800 to 2200 hours and procedures which allow access to a telephone or every day. communication device beyond those telephone calls which are required by Section 851.5 of the Penal Code. Individuals who are known to have, or are perceived by The Regional Adult Detention Facility has others as having hearing or speech impairments shall four sections: be provided access to the appropriate telecommunication device which will facilitate The Reception Unit allows incarcerated communication. Such devices may include but are not people one hour every other day for limited to videophones, teletypewriters, or third-party dayroom access. communications assistance. An individual’s access to ☒ ☐ ☐ telephone communications shall not be withdrawn The Programming Module individuals have unless doing so is required to uphold the safety and free access to the dayroom from 0800 – security of the facility. 1500 hours and 1600 – 2200 hours. Individuals housed in the RHU are offered phone time for one hour each day at various times throughout the day. The Medical Unit has restrictive movement, but access to telephones. 1068 ACCESS TO COURTS AND COUNSEL 1101 Access to Courts and Legal Counsel The facility administrator shall develop written policies Incarcerated people have access to and procedures to ensure incarcerated persons have attorney/legal needs 24 hours a day. access to the court and to legal counsel. Such access Attorneys have the option of using the video shall consist of: ☒ ☐ ☐ visitation system. The Regional Adult Detention Facility has attorney visitation rooms. (a) unlimited mail as provided in Section 1063 of these regulations, and, ☒ ☐ ☐ (b) confidential consultation with attorneys. ☒ ☐ ☐ 1069 ORIENTATION 1110 Orientation (a) In Type II, III, and IV facilities, the facility It is the responsibility of the Booking Officer administrator shall develop written policies and to give newly incarcerated individuals an procedures for the implementation of a program for orientation. The rules and regulations are people newly admitted to the facility designed to orient posted inside the holding areas. them at the time of placement in a living area. ☒ ☐ ☐ BSCC staff reviewed a copy of the Inmate Handbook and viewed the Orientation Video displayed at the Oren Fox Detention Facility where arrestees are booked into custody. Both written and verbal information shall be provided 1110 Orientation and may be supplemented with video orientation. ☒ ☐ ☐ Provision shall be made to provide accessible 1110 Orientation orientation information to each person, including those with disabilities, limited literacy, or those with limited ☒ ☐ ☐ English proficiency (LEP). Such a program shall be published and include, but not be limited to, the following: ☒ ☐ ☐ 0880 Imperial Adult Regional Detention PRO 23-24 Page 23 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) correspondence, visiting, and telephone usage 1110 Orientation rules; ☒ ☐ ☐ (2) rules and disciplinary procedures; 1110 Orientation ☒ ☐ ☐ (3) grievance procedures; 1110 Orientation ☒ ☐ ☐ (4) programs and activities available and method 1110 Orientation of application; ☒ ☐ ☐ (5) medical and mental health services; 1110 Orientation ☒ ☐ ☐ (6) classification/housing assignments; 1110 Orientation ☒ ☐ ☐ (7) court appearance where scheduled, if known; 1110 Orientation ☒ ☐ ☐ (8) voting, including registration; 1111 Voting Facility education staff assist with registering ☒ ☐ ☐ incarcerated people to vote and mailing out absentee ballots. (9) zero tolerance policy against sexual abuse and 518 PREA sexual harassment; and, ☒ ☐ ☐ (10) availability of personal care items and 2014 Personal Hygiene opportunities for personal hygiene. ☒ ☐ ☐ 1070 INDIVIDUAL/FAMILY SERVICE 1305 Services and Programs PROGRAMS Substance abuse education The facility administrator of a Type II, III, or IV facility shall develop written policies and procedures which facilitate cooperation with appropriate public or private Vocational education and employment agencies for individual or family social service programs preparation for incarcerated persons. Such a program shall utilize ☒ ☐ ☐ the services and resources available in the community Pre-release resource information and may be in the form of a resource guide or actual service delivery. The agency randomly polls individuals who have taken part in programs to assess if changes are needed to the services offered. The range and source of such services shall be at the discretion of the facility administrator and may include: The Regional Adult Detention Facility offers (a) risk and needs assessments; a Charter School for continuing education. (b) best practices in: (1) individual, group or family counseling; (2) drug and alcohol abuse counseling; (3) cognitive behavioral interventions; (4) vocational testing and counseling; (5) employment counseling; ☒ ☐ ☐ (6) discharge and reentry planning; (c) referral to community resources and programs; (d) reentry planning and service development; (e) legal assistance; (f) regional center services for the developmentally disabled; and, (g) community volunteers. 1071 VOTING 1111 Voting The facility administrator of a Type I (holding sentenced Facility education staff assist with registering incarcerated workers) II, III or IV facility shall develop incarcerated people to vote and with mailing ☒ ☐ ☐ written policies and procedures whereby the county out absentee ballots. registrar of voters allows qualified voters to vote in local, state, and federal elections, pursuant to election codes. 0880 Imperial Adult Regional Detention PRO 23-24 Page 24 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1072 RELIGIOUS OBSERVANCES 1303 Religious Services The facility administrator of a Type I, II, III or IV facility Various representatives from different shall develop written policies and procedures to provide religious organizations provide religious opportunities for incarcerated persons to participate in programs and services. Individual and group religious services, practices, and counseling on a counseling is available, as well as program voluntary basis. placement interviews and church services. ☒ ☐ ☐ Non-denominational Christian religious services and catholic services are provided. The Regional Adult Detention Facility offers religious services once a week. 1073 GRIEVANCE PROCEDURE 1106 Grievances (a) Each administrator of a Type II, III, or IV facility and Grievances are available via tablets in all Type I facilities which hold incarcerated workers shall housing areas. develop written policies and procedures whereby all incarcerated persons have the opportunity and ability to submit and appeal grievances relating to any conditions ☒ ☐ ☐ BSCC staff reviewed a random selection of 20 grievances between March 2021 – of confinement, including but not limited to: medical February 2023. The grievances were care; classification actions; disciplinary actions; submitted and answered utilizing the tablet program participation; telephone, mail, and visiting system by appropriate staff for compliance procedures; and food, clothing, and bedding. with this regulation. Such policies and procedures shall include: (1) a grievance form; 1106 Grievances ☒ ☐ ☐ (2) instructions for registering and appealing a 1106 Grievances grievance, including relevant deadlines; ☒ ☐ ☐ (3) a process for submission and handling of 1106 Grievances anonymous grievances; ☒ ☐ ☐ (4) resolution of the grievance at the lowest 1106 Grievances appropriate staff level; ☒ ☐ ☐ (5) appeal to the next level of review; 1106 Grievances ☒ ☐ ☐ (6) written reasons for denial of grievance at each 1106 Grievances level of review which acts on the grievance; ☒ ☐ ☐ (7) provision for a non-automated initial response 1106 Grievances within a reasonable time limit which shall not ☒ ☐ ☐ exceed a period of 15 calendar days; (8) provision for resolving questions of jurisdiction 1106 Grievances within the facility; ☒ ☐ ☐ (9) provision for providing a copy of the grievance, 1106 Grievances appeal, response, and related documents to the ☒ ☐ ☐ incarcerated person; and, (10) The facility manager or designee shall 1106 Grievances conduct regular review of grievances, responses, ☒ ☐ ☐ and appeals. (b) Grievance System Abuse: 1106 Grievances The facility may establish written policy and procedure to control the submission of an excessive number of ☒ ☐ grievances. 1080 RULES AND DISCIPLINARY ACTIONS 1201 Inmate Disciplinary Procedure Wherever discipline is administered, each facility administrator shall establish written rules and ☒ ☐ ☐ disciplinary actions to guide the conduct of incarcerated persons. 0880 Imperial Adult Regional Detention PRO 23-24 Page 25 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such rules and disciplinary actions shall be stated The rules of conduct are in the Incarcerated simply and affirmatively and posted conspicuously in Person handbook available on the tablets housing units and the booking area or issued to each ☒ ☐ ☐ provided in all housing areas. person upon booking. For those individuals with limited literacy, who are 1201 Inmate Disciplinary Procedure unable to read English, and for persons with disabilities, provision shall be made for the jail staff to instruct them verbally or provide them with material in an ☒ ☐ ☐ understandable form regarding jail rules and disciplinary procedures and actions. 1081 PLAN FOR DISCIPLINE OF INCARCERATED 1201 Inmate Disciplinary Procedure PERSONS All notices of violation are forwarded to the Each facility administrator shall develop written policies watch commander. Minor violations that can and procedures for discipline of incarcerated persons. be handled with verbal counseling will be The plan shall include, but not be limited to, the done by the watch commander. More following elements: ☒ ☐ ☐ serious violations will be disseminated to a Disciplinary Hearing Officer for due process. The notices of violation will be served within 24 hours, if possible. Hearings take place 24-72 hours from the time the incarcerated person receives the notice. (a) Temporary Loss of Privileges: For minor acts of non- 1201.2.3 Sanctions conformance or minor violations of facility rules, staff may impose a temporary loss of privileges, such as The agency divides the rules and access to television, telephones, commissary, or ☒ ☐ ☐ regulations into three sections: minor, lockdown for less than 24 hours, provided there is medium, and major violations. written documentation and supervisory approval. (b) Disciplinary Actions: Major violations of facility rules 1201.2.3 Sanctions or repetitive minor acts of non-conformance or repetitive minor violations of facility rules shall be reported in writing by the staff member observing the ☒ ☐ ☐ act and submitted to the disciplinary officer. The consequences of such violations may include, but are not limited to: 1. Loss of good time/work time. 1201.2.3 Sanctions ☒ ☐ ☐ 2. Placement in disciplinary separation. 1201.2.3 Sanctions ☒ ☐ ☐ 3. Loss of privileges mandated by regulations. 1201.2.3 Sanctions ☒ ☐ ☐ A staff member with investigative and disciplinary 1201.2.2 Disciplinary Hearing authority shall be designated as a disciplinary officer to ☒ ☐ ☐ impose such consequences. Staff shall not participate in disciplinary review if they 1201.2.2 Disciplinary Hearing are involved in the charges. ☒ ☐ ☐ Such charges pending against an incarcerated person 1201.2.2 Disciplinary Hearing shall be acted on with the following provisions and ☒ ☐ ☐ within specified timeframes: 1. A copy of the report, or a separate written notice 1201.2.2 Disciplinary Hearing of the violation(s), shall be provided to the ☒ ☐ ☐ incarcerated person. 0880 Imperial Adult Regional Detention PRO 23-24 Page 26 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 2. Unless declined by the incarcerated person, a 1201.2.2 Disciplinary Hearing hearing shall be provided no sooner than 24 hours after the report has been submitted to the disciplinary officer and the incarcerated person has been informed of the charges in writing. The ☒ ☐ ☐ hearing may be postponed or continued for a reasonable time through a written waiver by the incarcerated person, or for good cause. 3. The incarcerated person shall be permitted to 1201.2.2 Disciplinary Hearing appear on their own behalf at the time of hearing and present witnesses and documentary evidence. The incarcerated person shall have ☒ ☐ ☐ access to staff or assistance when they have limited literacy, or the issues are complex. 4. A charge(s) shall be acted on no later than 72 1201.2.2 Disciplinary Hearing hours after an incarcerated person has been ☒ ☐ ☐ informed of the charge(s) in writing. 5. Subsequent to final disposition of disciplinary 1201.2.2 Disciplinary Hearing charges by the disciplinary officer, the charges and the action taken shall be reviewed by the ☒ ☐ ☐ facility manager or designee. 6. The incarcerated person shall be advised in a 1201.2.2 Disciplinary Hearing written statement by the fact-finders about the evidence relied on and the reasons for the ☒ ☐ ☐ disciplinary action. A copy of the record shall be kept pursuant to Penal Code Section 4019.5. 7. There shall be a policy of review and appeal to 1201.2.2 Disciplinary Hearing a supervisor on all disciplinary action. ☒ ☐ ☐ (c) Nothing in this section precludes a facility 1201.2.2 Disciplinary Hearing administrator from administratively separating any incarcerated person from the general population or program for reasons of personal, mental, or physical health, or under any circumstance in which the safety ☒ ☐ ☐ of the person, staff, program, or community is endangered, pending disciplinary action or a review as required by Section 1053 of these regulations. (d) Nothing in this section precludes the imposition of 1201.2.2 Disciplinary Hearing conditions or restrictions that reasonably relate to a ☒ ☐ ☐ legitimate, non-punitive administrative purpose. 1082 FORMS OF DISCIPLINE 1201.2.3 Sanctions The degree of actions taken by the disciplinary officer The agency divides the rules and shall be directly related to the severity of the rule regulations into three sections: minor, infraction and promotion of desired behavior through a medium, and major violations. progressive disciplinary process. Acceptable forms of discipline shall consist of, but not be limited to, the following: (a) Loss of privileges. (b) Extra work detail. ☒ ☐ ☐ (c) Short term lockdown for less than 24 hours. (d) Removal from work details. (e) Forfeiture of “good time” credits earned under Penal Code Section 4019. (f) Forfeiture of “work time” credits earned under Penal Code Section 4019. 0880 Imperial Adult Regional Detention PRO 23-24 Page 27 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1083 LIMITATIONS ON DISCIPLINARY ACTIONS 1201 Disciplinary Procedure 1201.2.3 Sanctions The Penal Code and the State Constitution expressly prohibit all cruel and unusual punishment. Disciplinary The agency divides the rules and actions shall not include corporal punishment, group regulations into three sections: minor, punishment when feasible, or physical or psychological medium, and major violations. degradation. ☒ ☐ ☐ Additionally, there shall be the following limitations: (a) Disciplinary separation shall be considered an option of last resort and as a response to the most serious and threatening behavior, for the shortest time possible, and with the least restrictive conditions possible. (1) If a person is on disciplinary separation status 1201.2.3 Sanctions for 30 consecutive days there shall be a review by the facility manager before the disciplinary The Classification staff reviews all separation status is continued. This review shall Administrative Separation individuals. include a consultation with health care staff. Such ☒ ☐ ☐ reviews shall continue at least every fifteen days thereafter until the disciplinary status has ended. This review shall be documented. (2) The disciplinary separation cells or cell shall 1201 Disciplinary Procedure have the minimum furnishings and space specified in Title 24, Part 2, 1231.2.6 and 2.7. Occupants shall be issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be deprived of them through any portion of the day except that those incarcerated persons who ☒ ☐ ☐ engage in the destruction of bedding or clothing may be deprived of such articles. The decision to deprive a person of such articles of clothing and bedding shall be reviewed by the facility manager or designee during each 24-hour period. (3) If after placement in separation, mental health 1201 Disciplinary Procedure or medical staff determine that an individual has Lexipol Policy (draft) 601 Disciplinary serious mental illness or an intellectual disability, Separation; 601.6 Mental Health ☒ ☐ ☐ they shall be removed from disciplinary separation immediately upon this determination. (b) The delegation of authority to any incarcerated 1201 Disciplinary Procedure person or group of incarcerated people to exercise the right of punishment over any other incarcerated person ☒ ☐ ☐ or group of incarcerated people. (Penal Code section 4019.5) (c) In no case shall a safety cell, as specified in Title 24, 1201 Disciplinary Procedure Part 2, 1231.2.5, or any restraint device be used for ☒ ☐ ☐ disciplinary purposes. (d) No incarcerated person may be deprived of the 1201 Disciplinary Procedure implements necessary to maintain an acceptable level of personal hygiene as specified in Section 1265 of ☒ ☐ ☐ these regulations. (e) Food shall not be withheld as a disciplinary 1201 Disciplinary Procedure measure. ☒ ☐ ☐ 0880 Imperial Adult Regional Detention PRO 23-24 Page 28 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Correspondence privileges shall not be withheld 1201 Disciplinary Procedure except in cases where the incarcerated person has violated correspondence regulations, in which case correspondence may be suspended for no longer than ☒ ☐ ☐ 72 hours, without the review and approval of the facility manager. (g) In no case shall access to courts and legal counsel 1201 Disciplinary Procedure be suspended as a disciplinary measure. ☒ ☐ ☐ 1084 DISCIPLINARY RECORDS All findings and sanctions imposed are provided to the incarcerated person in Penal Code Section 4019.5 requires that a record is writing and are documented in the Jail kept of all disciplinary actions administered therefore. Management System. This requirement may be satisfied by retaining copies of rule violation reports and report of the disposition of BSCC staff reviewed a random selection of ☒ ☐ ☐ each. rule violation reports and discipline appeals dated between March 2021 and August 2022 and found the agency in compliance with this regulation. 1206.5 MANAGEMENT OF COMMUNICABLE SO Manual 902.4 Initiating Temporary DISEASES IN A CUSTODY SETTING Custody (a) The responsible physician, in conjunction with the 2004 Communicable Diseases facility administrator and the county health officer, shall develop a written plan to address the identification, treatment, control and follow-up management of Arrestees are screened for communicable tuberculosis and other communicable diseases. The diseases during the initial booking process, plan shall cover the intake screening procedures, health inventory, inmate worker clearance, identification of relevant symptoms, referral for a and during sick call. medical evaluation, treatment responsibilities during ☒ ☐ ☐ incarceration and coordination with public health 1001 Kitchen Sanitation and Safety, officials for follow-up treatment in the community. The 1001.2.1 Physical Conditions plan shall reflect the current local incidence of communicable diseases which threaten the health of This policy requires food service employees incarcerated people and staff. to maintain current health cards and that the jail provides physical exams by qualified medical staff to ensure workers in the food service area are free from transmittable diseases. (b) Consistent with the above plan, the health authority 2004 Communicable Diseases shall, in cooperation with the facility administrator and the county health officer, set forth in writing, policies and ☒ ☐ ☐ procedures in conformance with applicable state and federal law, which include, but are not limited to: (1) The types of communicable diseases to be 2004 Communicable Diseases reported; ☒ ☐ ☐ (2) The persons who shall receive the medical 2004 Communicable Diseases reports; ☒ ☐ ☐ (3) Sharing of medical information with 2004 Communicable Diseases incarcerated persons and custody staff; ☒ ☐ ☐ (4) Medical procedures required to identify the 2004 Communicable Diseases presence of disease(s) and lessen the risk of ☒ ☐ ☐ exposure to others; (5) Medical confidentiality requirements; 2004 Communicable Diseases ☒ ☐ ☐ (6) Housing considerations based upon behavior, 2004 Communicable Diseases medical needs, and safety of the affected ☒ ☐ ☐ incarcerated persons; 0880 Imperial Adult Regional Detention PRO 23-24 Page 29 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Provisions for consent by an incarcerated 2004 Communicable Diseases person that address the limits of confidentiality; ☒ ☐ ☐ and, (8) Reporting and appropriate action upon the 2004 Communicable Diseases possible exposure of custody staff to a ☒ ☐ ☐ communicable disease. 1211 SICK CALL 2026 Sick Call The sick call nurse conducts sick calls The facility administrator, in cooperation with the health Monday – Friday. authority, shall develop written policies and procedures, which provide daily sick call for all incarcerated persons ☒ ☐ ☐ or provision made that any incarcerated person requesting medical/mental health attention be given such attention. 1240 FREQUENCY OF SERVING 1003 Feeding Procedures In Temporary Holding, Type I, II, and III facilities, and Breakfast is served at 0400 hours. those Type IV facilities where food is served, food shall Lunch is served at 1000 hours. be served three times in any 24-hour period. At least Dinner is served at 1600 hours. one of these meals shall include hot food. Supplemental food must be served to incarcerated persons if more ☒ ☐ ☐ Due to the COVID-19 pandemic, the agency than 14 hours pass between evening and morning is serving one hot meal per day. They meals. Additionally, supplemental food must be served anticipate going back to two hot meals soon. to people on medical diets in less than the time period outlined above, if prescribed by the responsible physician. A minimum of fifteen minutes shall be allowed for the 1003 Feeding Procedures actual consumption of each meal except for those on medical diets where the responsible physician has ☒ ☐ ☐ prescribed additional time. Provisions shall be made for incarcerated persons who 1003 Feeding Procedures may miss a regularly scheduled facility meal. They shall be provided with a substitute meal and beverage, and ☒ ☐ ☐ on medical diets shall be provided with their prescribed meal. 1260 STANDARD INSITUTIONAL CLOTHING 704 Laundry Services The standard issue of climatically suitable clothing to The agency has Laundry Officers that are incarcerated people held after arraignment in all but responsible for overseeing the operation of ☒ ☐ ☐ Court Holding, Temporary Holding, and Type IV clothing issue and laundry operations. They facilities shall include, but not be limited to: supervise incarcerated workers during operations and clothing issuance. (a) Clean socks and footwear; 704 Laundry Services ☒ ☐ ☐ (b) Clean outergarments; and, 704 Laundry Services ☒ ☐ ☐ (c) Clean undergarments; 704 Laundry Services ☒ ☐ ☐ (1) For males – shorts and undershirt, and 704 Laundry Services ☒ ☐ ☐ (2) For females – bra and two pairs of panties. 704 Laundry Services ☒ ☐ ☐ The person’s personal undergarments and footwear 704 Laundry Services may be substituted for the institutional undergarments and footwear specified in this regulation. This option notwithstanding, the facility has the primary ☒ ☐ ☐ responsibility to provide the personal undergarments and footwear. 0880 Imperial Adult Regional Detention PRO 23-24 Page 30 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS All issued and exchanged clothing shall be clean and 704 Laundry Services free of holes or tears, reasonably fitted, durable, easily laundered and repaired. Undergarments shall be clean, free of holes or tears, and substantially free of stains. ☒ ☐ ☐ Individuals shall be able to select the garment type more compatible with their gender identity and gender expression. 1264 CONTROL OF VERMIN IN PERSONAL 703 Vermin and Pest Control CLOTHING 703.2.3 Disinfecting of Infested Clothing and Bedding There shall be written policies and procedures developed by the facility administrator to control contamination and/or spread of vermin in all ☒ ☐ ☐ incarcerated people’s personal clothing. Infested clothing shall be cleaned, disinfected, or stored in a closed container so as to eradicate or stop the spread of vermin. 1265 ISSUE OF PERSONAL CARE ITEMS 2014 Personal Hygiene There shall be written policies and procedures BSCC staff confirmed the issuance of developed by the facility administrator for the issue of personal care items during the onsite personal hygiene items. Each menstruating person inspection and found the agency in shall be provided with sanitary napkins, panty liners, ☒ ☐ ☐ compliance with this regulation. and tampons as requested with no maximum allowance. Each person to be held over 24 hours who is unable to supply themself with the following personal care items, because of either indigency or the absence of a canteen, shall be issued: (a) Toothbrush, 2014 Personal Hygiene ☒ ☐ ☐ (b) Dentifrice, 2014 Personal Hygiene ☒ ☐ ☐ (c) Soap, 2014 Personal Hygiene ☒ ☐ ☐ (d) Comb, and 2014 Personal Hygiene ☒ ☐ ☐ (e) Shaving implements. 2014 Personal Hygiene ☒ ☐ ☐ Personal care items shall be issued within the first 12 2014 Personal Hygiene hours of housing assignment. Incarcerated persons shall not be required to share any personal care items ☒ ☐ ☐ listed in items “a” through “d.” Incarcerated people will not share disposable razors. 2014 Personal Hygiene Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among incarcerated people, must be disinfected between individual uses by the method prescribed by ☒ ☐ ☐ the State Board of Barbering and Cosmetology in Sections 979 and 980, Division 9, Title 16, California Code of Regulations. 1266 SHOWERING 2014 Personal Hygiene There shall be written policies and procedures The Regional Adult Detention Facility developed by the facility administrator for houses maximum security individuals. There showering/bathing. Incarcerated persons shall be ☒ ☐ ☐ are four sections to the facility. Reception permitted to shower/bathe upon assignment to a and the Restrictive Housing Unit are offered housing unit and at least every other day or more often a shower every day. if possible. 0880 Imperial Adult Regional Detention PRO 23-24 Page 31 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Absent exigent circumstances, no person shall be 2014 Personal Hygiene prohibited from showering at least every other day following assignment to a housing unit. If showering is prohibited, it must be approved by the facility manager ☒ ☐ ☐ or designee, and the reason(s) for prohibition shall be documented. 1267 HAIR CARE SERVICES 2014 Personal Hygiene Lexipol Policy (draft) 807 Incarcerated (a) Hair care services shall be available. Person Hygiene; 807.8 Barber and Cosmetology Services ☒ ☐ ☐ Each facility gives access to hair care services. (b) Except those who may not shave for reasons of Lexipol Policy (draft) 807 Incarcerated identification in court, incarcerated people shall be Person Hygiene; 807.8 Barber and allowed to shave daily and receive hair care services at Cosmetology Services least once a month. The facility administrator may ☒ ☐ ☐ suspend this requirement in relation to people who are considered to be a danger to themselves or others. (c) Equipment shall be disinfected, after each use, by a Lexipol Policy (draft) 807 Incarcerated method approved by the State Board of Barbering and Person Hygiene; 807.8 Barber and Cosmetology to meet the requirements of Title 16, Cosmetology Services ☒ ☐ ☐ Division 9, Sections 979 and 980, California Code of Regulations. 1270 STANDARD BEDDING AND LINEN ISSUE 704 Laundry Services 704.2.6 Bedding Issue The standard issue of clean suitable bedding and linens, for each incarcerated person entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) one serviceable mattress which meets the 704 Laundry Services requirements of Section 1272 of these regulations; ☒ ☐ ☐ (b) one mattress cover or one sheet; 704 Laundry Services ☒ ☐ ☐ (c) one towel; and, 704 Laundry Services ☒ ☐ ☐ (d) one blanket or more depending up on climatic 704 Laundry Services conditions. ☒ ☐ ☐ Policy and procedure shall require that items (a), (b), 704 Laundry Services and (d) above be provided prior to the first night in the ☒ ☐ ☐ facility. Two blankets or sleep bag may be issued in place of 704 Laundry Services one mattress cover or one sheet at the request of the ☒ ☐ ☐ incarcerated person. 0880 Imperial Adult Regional Detention PRO 23-24 Page 32 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1280 FACILITY SANITATION, SAFETY, AND 500 Security MAINTENANCE 700 Facility Sanitation The facility administrator shall develop written policies The night shift Floor Officers ensure and procedures for the maintenance of an acceptable cleaning supplies are distributed before level of cleanliness, repair and safety throughout the morning. The Floor Officers retrieve facility. Such a plan shall provide for a regular schedule cleaning supplies after the 2200 headcount; of housekeeping tasks and inspections to identify and they inspect for good working order, broken, correct unsanitary or unsafe conditions or work worn, or lost items. They replace disinfectant practices which may be found. as necessary and clean the mops. 702 Housekeeping Plan Every facility has a detailed cleaning schedule. 703 Vermin and Pest Control ☒ ☐ ☐ The pest control program is managed by the Administrative Sergeant or their designee. Each facility is inspected monthly. Routine spraying is overseen by the Administrative Lieutenant. Professional contractors or individual service providers will visit the facilities once per quarter. 900 Facility Maintenance: 901 Maintenance Inspection Report 902 Reporting Maintenance Problems 903 Environmental Control System 904 Safety Inspection Report 1901.3.4 Maintenance Inspections Facility maintenance inspections are conducted weekly by designated jail staff and recorded on a maintenance log. 0880 Imperial Adult Regional Detention PRO 23-24 Page 33 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot DETENTION OF MINORS YES NO N/A P/P/REFERENCE - COMMENTS Are minors held in this facility? Minors are never brought into the facility. If yes, the following sections including those summarizing the regulations identified in Title 15, Article 8 of these regulations apply (Minors in Jails). ☐ ☐ ☒ Note: Reference PC § 207.1(b), 207.6, 707.1 42 USC 5633 SECTION 223(a)(12) SEPARATION Juveniles are not confined or detained in any facility in which they have contact with adult prisoners. ☐ ☐ ☒ Reference: WIC 208 1101 RESTRICTIONS ON CONTACT WITH INCARCERATED ADULTS The facility administrator shall establish policies and procedures to restrict sight and sound contact, as defined in Section 1006, between detained minors and adults confined in the facility. The policies and procedures should consider trauma-informed approaches in protecting minors from contact. ☐ ☐ ☒ In situations where brief or accidental contact may occur, such as booking or facility movement, facility staff (trained in the supervision of incarcerated people) shall maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. The above restrictions do not apply to minors who are participating in supervised program activities pursuant to Section 208 (c) of the Welfare and Institutions Code. 1102 CLASSIFICATION The facility administrator shall develop and implement a written plan designed to provide for the safety of staff ☐ ☐ ☒ and minors held at the facility. The plan shall include the following: (a) a procedure for receiving and transmitting information regarding minors who present a risk or hazard to self or others while confined at the facility, and the separation of ☐ ☐ ☒ such minors to the extent possible within the limits of the facility. (b) a procedure to provide care for any minor who appears to be in need of or who requests medical, mental health, or developmental disability treatment. Written procedures shall be established by the responsible ☐ ☐ ☒ health administrator in cooperation with the facility administrator. (c) a suicide prevention program designed to identify, monitor, and provide treatment to those minors who ☐ ☐ ☒ present a suicide risk. 0880 Imperial Adult Regional Detention PRO 23-24 Page 34 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot (d) provide that minors be housed separately from adults and not be allowed to come or remain in contact with adults except as provided in Section 208(c) of the ☐ ☐ ☒ Welfare and Institutions Code. 1103 RELEASE PROCEDURES Facility staff shall notify the parents or guardians prior to the release of a minor. The minor's personal clothing and ☐ ☐ ☒ valuables shall be returned to the minor, parents or guardian, upon the minor's release or consent. 1104 SUPERVISION OF MINORS The facility administrator shall develop and implement ☐ ☐ ☒ policy and procedures that provide for: (a) continuous around-the-clock supervision of minors with assurance that staff can hear and respond; and, ☐ ☐ ☒ (b) safety checks of minors at least once every 30 minutes. These safety checks shall include the direct visual observation of movement and skin. Safety checks shall not be replaced, but may be supplemented by, an audio/visual electronic surveillance system designed to ☐ ☐ ☒ detect overt, aggressive, or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented. 1105 RECREATIONAL PROGRAMS The facility administrator shall develop written policies and procedures to provide a recreation program that shall protect the welfare of minors and incarcerated ☐ ☐ ☒ adults, recognize facility security needs and comply with minimum jail standards for recreation (California Code of Regulations, Title 15, Section 1065). 1106 DISCIPLINARY PROCEDURES Nothing in this regulation shall prevent the administrator from removing a detained minor from the general population or program for reasons of the minor's mental or physical health; or under any circumstances in which ☐ ☐ ☒ the safety of the minor, incarcerated adults, staff, the program or community is endangered, pending a disciplinary action or review. With the exceptions noted below, the provisions of Section 1080-1084 shall apply when a minor is involved in disciplinary actions. (a) Pursuant to Welfare and Institutions Code Section 208.3, minors may not be placed in room confinement ☐ ☐ ☒ for disciplinary purposes. (b) Permitted forms of discipline include: (1) temporary loss of privileges; and, ☐ ☐ ☒ (2) loss of privileges mandated by applicable regulations. ☐ ☐ ☒ (c) Access to visitation and recreation shall be restricted only after a second level review by a supervisor or manager and shall not extend beyond five days without ☐ ☐ ☒ subsequent review. (d) Prohibited forms of discipline include: (1) discipline that does not fit the violation; ☐ ☐ ☒ (2) corporal punishment; ☐ ☐ ☒ (3) discipline imposed by incarcerated persons; ☐ ☐ ☒ 0880 Imperial Adult Regional Detention PRO 23-24 Page 35 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot (4) placement in safety cells, sobering cells, or any other cell not specifically designated for the ☐ ☐ ☒ detention of minors; (5) deprivation of food; and, ☐ ☐ ☒ (6) room confinement. ☐ ☐ ☒ 1120 EDUCATION PROGRAM FOR MINORS IN JAILS Whenever a minor is held in a Type II or III facility, the facility administrator shall coordinate with the County ☐ ☐ ☒ Department of Education or County Superintendent of Schools to provide education programs as required by Section 48200 of the Education Code. 1122.5 PREGNANT MINORS (a) The health administrator, in cooperation with the facility administrator, shall develop written policies and ☐ ☐ ☒ procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant minors. The policy shall address requirements ☐ ☐ ☒ of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery or termination of the pregnancy shall not be restrained by the use of leg or waist ☐ ☐ ☒ restraints, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery or termination of the pregnancy, shall not be restrained by the wrists, ankles, or both, unless deemed necessary for the ☐ ☐ ☒ safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, labor, delivery, or recovery after ☐ ☐ ☒ delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, they shall be advised, orally or in writing, of the standards and policies governing pregnant ☐ ☐ ☒ minors. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and procedures for notification of the court of jurisdiction ☐ ☐ ☒ and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 0880 Imperial Adult Regional Detention PRO 23-24 Page 36 of 36 A353 Type II & III PRO eff. 4/2023 (23-24).dot ADULT TYPE I, II, III AND IV FACILITIES PHYSICAL PLANT EVALUATION The Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 6/94; 2/99; 2001 BSCC Code: 0880 FACILITY NAME: Regional Adult Detention Facility FACILITY TYPE: II 6/94: X 2/99: X 2001: X 2005: 2008: 2010: APPLICABLE REGULATIONS (Check All That Apply): 2013: Other: 1976 FIELD REPRESENTATIVE: Jill Farris DATE: April 24, 2023 TITLE 24 SECTION YES NO N/A COMMENTS Reception and Booking (2.1) Built under 1976 standards. Intake occurs at the Oren Fox Detention Facility. Contains a weapons locker outside the security  perimeter of the facility, designed as outlined in these regulations. Contains a cell or room for confinement pending  booking Contains a detoxification cell, where applicable 01: Name change to “sobering cell.”  2-99: Two detoxification cells are provided if both male and female inmates are held. Contains safety cell(s) (WA)  Shower room available 2-99: Access to shower must be within the secure  area Provides secure vault or storage for inmate valuables  Telephone(s) available for inmate use (PC § 851.5)  2-99: Unobstructed access to hot and cold running Built under 1976 Standards. water for staff use.  Temporary Holding Cell or Room (2.2) Assessed under 1976 standards.  Contains 10 square feet of floor area per inmate Holds no more than 16 inmates  Is not smaller than 40 square feet and has a clear  ceiling height of 8 feet or more Contains sufficient seating to accommodate all  inmates Contains water closet (toilet), wash basin, and drinking  fountain as specified by these regulations Provides for clear visual supervision by staff  Temporary Staging Cell or Room (2.3) There are no cells of this type in the facility.  Holds inmates classified and segregated per Title 15 § 1050 and 1053 Holds inmates for four hours or less  Limited to holding no more than 80 inmates  Contains 10 square feet of floor area per inmates and  has a clear ceiling height of 8 feet or more. Is at least 160 square feet  0880 Imperial Regional Adult Detention PHY 23-24 - 1 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Contains sufficient seating to accommodate all  inmates Contains water closets (toilets), wash basins and  drinking fountains as specified by these regulations Provides for clear visual supervision by staff  Detoxification/Sobering Cell (2.4) Assessed under the 1976 standards.  01: Name change to “sobering cell.” Contains 20 square feet of floor area per inmate Is limited to no more than 8 inmates  Is no smaller than 60 square feet and has a clear  ceiling height of 8 feet or more Contains a water closet (toilet) wash basin and  drinking fountain as specified by these regulations Has padded partitions located next to toilet fixtures  Provides for clear visual supervision by staff  Padding on floor  01: A shower is accessible in the secure portion of the facility  Safety Cell (2.5) Assessed under the 1976 standards. Contains 48 square feet with one floor dimension of a  least 6 feet and a clear ceiling height of 8 feet or more Is limited to one inmate  Contains a flushing ring toilet, mounted flush with the  floor, with controls located outside the cell Padded floor, door and walls  Equipped with a variable intensity, security light,  inaccessible to the occupant Has one or more vertical view panels, not more than 4 inches wide nor less than 24 inches long, which  provide a view of the entire cell Has a food pass with lockable shutter no more than 4 inches high and, with between 26 and 32 inches from  the bottom of the food pass to the floor 01: Wall or ceiling mounted devices are inaccessible to inmate occupant.  Single Occupancy Cells (2.6) All single cells have been double-bunked; however not all double-bunked cells are Maximum capacity of one inmate included in the rated capacity. When both bunks are used in a single cell, the agency is  considered noncompliant with this regulation. On the day of the inspection, B module was one person over and D module was four over the rated capacity. Contain a minimum of 60 square feet of floor area in Type I facilities and 70 square feet in Type II and III  facilities Have a minimum clear ceiling height of 8 feet and a  minimum width of 6 feet Contain a water closet (toilet), wash basin and  drinking fountain as specified by these regulations 0880 Imperial Regional Adult Detention PHY 23-24 - 2 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Contain a bunk, desk and seat (Desk and seat not required in Type I facilities.)  Double Occupancy Cells (2.7)  Maximum capacity of two inmates Contain a minimum of 60 square feet of floor area in Type I facilities and 70 square feet in Type II and III  facilities Have a minimum clear ceiling height of 8 feet and a  minimum width of 6 feet Contain a water closet (toilet), wash basin and  drinking fountain as specified by these regulations Contain 2 bunks, 1 desk and 1 seat (Desk and seat On the day of inspection, there were not required in Type I facilities.) numerous cells without a seat. The agency  advised they have replacement seats and are working to install them. Dormitories (2.8) There are no housing units of this type in this (Note: 2001 regulations reduced the double bunk facility. requirement from 75 to 70 square feet and added provision for triple bunks. This is the “least restrictive standard.” 2005 revisions added clarifying language, but did not change the calculations.) Contain at least 50 square feet of floor area per inmate for single bed units; at least 70 square feet of floor space per inmate for double bed units; and, at  least 90 square feet for triple bed units. Eight foot clear ceiling height required. (To calculate double bunked RC: 70 square feet divided by 2 inmates = 35 square feet + 35 square feet dayroom = 70 square feet per inmate. To calculate triple bunked RC: 90 square feet divided by 3 inmates=30 square feet + 35 square feet dayroom=65 square feet per inmate.) Designed for no more than 64 and no less than 4 inmates  13: Deleted “less” and “fewer” Provide access to toilets separate from wash basins and drinking fountains as specified by these  regulations Provide secure storage space for each inmate's personal items (NA Type I)  13: Deleted “secure” and “of”. Added “space for” 0880 Imperial Regional Adult Detention PHY 23-24 - 3 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms (2.9) Each housing module has a dayroom. (Required for inmates in Type II and III facilities (excluding "special use" cells) and inmate workers in Type I facilities.) Contain 35 square feet of floor area per inmate,  exclusive of 3 foot wide corridors in front of cells/rooms 2-99: Deleted 3 foot corridor in front of cells/rooms 10: Deleted the term “exclusive of 3 feet (914 mm).” 13: Deleted “exclusive of circulation corridors of 3 feet (914mm) Contain tables and seating to accommodate the Programming is staggered to accommodate maximum number of inmates allowed access at a seating. given time. (Note 2001 revisions added reference to  access at a given time and are the least restrictive standard.) Exercise Area (2.10) Provided in Type II and III facilities. Type IV facilities  must have a recreation area or provide community access to one. Clear height of 15 feet  Has required surface area: 80 % of maximum rated Not required under the 1976 Standards inmate capacity, multiplied by 50 square feet, divided  by number of one-hour exercise periods per day, equals the required surface area. 2-99: Provides free access to a toilet, wash basin and  drinking fountain Provides adequate security  Program/Multipurpose Space (2.11) (NA Type I) There is sufficient area and furnishings to meet the  needs of the facility programs. (See regulation for discussion of applicability to Type IV.) Medical Examination Room (2.12) There is one suitably equipped medical exam room in every Type II or III facility designed to house 25 or  more inmates. 2-99: Required in all facilities that provide on-site health care. Located within the security area and provide for  privacy of inmates Not less than 100 square feet of floor space with no  single dimension less than 7 feet Provide hot and cold running water 2-99: Hot and cold running water in any room where  medical procedures are provided 2-99: Lockable storage for medical supplies  0880 Imperial Regional Adult Detention PHY 23-24 - 4 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Pharmaceutical Storage Space (2.13) There is lockable storage space for medical supplies  and pharmaceuticals (Title 15 § 1216). Medical Care Housing (2.14) Applicable to Type II and III facilities where the facility  program indicates special medical care housing is needed. Housing is located within the security area, accessible to both male and female inmates, but not in the living  area of either. Provides lockable storage area for medical  instruments 2-99: Negative pressure isolation rooms are designed to the community standard.  Hare Care Space (2.15) Assessed under the 1976 standards. Space and equipment are available.  2-99: Requirement deleted. Commissary (2.16) (NA Type I)  Inmates can purchase specified items. There is secure storage for commissary stock. 01: Revisions limit requirement for secure storage to circumstances when commissary supplies are  kept within the security perimeter. Dining Facilities (2.17) (NA Type I)  There are 15 square feet and sufficient tables and seating for each inmate being fed. Dining space does not include toilets, wash basins or showers, without an appropriate visual barrier. 2-99: Visual barrier requirement deleted for wash  basins Visiting Space (2.18)  There is sufficient visiting area. Safety Equipment Storage (2.19) Adequate space is provided to store equipment such  as fire extinguishers, SCBA, emergency lights, etc. Janitors' Closet (2.20) A securely lockable janitor’s closet provides sufficient  storage for cleaning implements and supplies and is located within the security area (Type II only). 0880 Imperial Regional Adult Detention PHY 23-24 - 5 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS A mop sink is available within the security area (Type II). It may be outside the security area in CH, TH and  Types I, III & IV. Storage Room (2.21) One or more storage rooms are required to accommodate a minimum of 80 cubic feet of storage per inmate for inmate clothing and personal property, institutional clothing, bedding and supplies.  (Type I facilities may be excluded from storage space requirement for personal and institutional clothing unless clothing is issued.) Audio or Visual Monitoring (2.22) 2023: The agency is currently upgrading their (Prior to 2005 this was N/A for Type III and IV housing cameras and intercom systems; therefore, only minimum security inmates. In 2005 applicability they will be inspected at a later date in this was extended to all CH, TH, Type I, II, III and IV inspection cycle. facilities regardless of security level.) There is an audio monitoring system capable of alerting staff in a central control. When visual electronic surveillance is used, it is located primarily in corridors, elevators, or at points on the security Historical Note: perimeter such as entrances and exits. Sometime in 2005, the mugshot room was 2-99: Video monitoring option and references to converted to a holding cell for detaining electronic surveillance located primarily in arrestees during the booking process. The corridors, elevators or points in security remodel was completed without BSCC input perimeter were deleted. or plan review. The room lacks audio 08: Audio monitoring system shall be located in monitoring, intercom, or other method to temporary holding cells or rooms, temporary contact staff for assistance. When this room is staging cells or rooms, sobering cells, safety  in use, the agency is considered out of cells, single and double occupancy cells, compliance with this regulation. dormitories, dayrooms, exercise areas, and correctional program /multipurpose space, capable of alerting personnel who can respond immediately. Central control requirement deleted. 10 Deleted language referring to central control point. 10 Terminate at a location where staff can respond immediately. 13: Deleted “stationed in a central control point” 13: Added “in temporary holding cells, or rooms, temporary staging cells, or rooms, sobering cells, safety cells, single and double occupancy cells, dormitories, dayrooms, exercise areas, and correctional program/multipurpose space” 1: Added “who can respond immediately” Laundry Facilities (2.23) Type IV facilities make provision for washing and  drying personal laundry. 0880 Imperial Regional Adult Detention PHY 23-24 - 6 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (2.24) There is an emergency power source available and capable of providing minimal lighting in all areas and  maintaining fire and life safety, security, communication and alarm systems. Confidential Interview Rooms (2.25) There is at least one suitably furnished confidential interview room in every Type II facility designed for 25  or more inmates. 2-99: Applicable to every facility which provides on- site health care Located in the security area, accessible by both male  and female inmates Provides at least 70 square feet floor area with no single dimension less than 6 feet  Attorney Interview Space (2.26) (NA Type IV)  Available and provides for confidentiality Water Closets (Toilets)/Urinals (3.1) Provide for inmate privacy/modesty with staff being able to visual supervise; one is provided in every single and double occupancy cell and at the following ratio elsewhere: 1:10 in dormitories (changed from 1:8 in 2001); 1:8 in detoxification/sobering cells;  1:16 in holding cells; 1:20 in exercise areas; and, Accessible to dayroom occupants no specified ratio. 2-99: Accessible at no specified ratio in exercise areas. Privacy requirement deleted. See regulation for calculations of urinal substitutions. Wash basins (3.2) Provide hot and cold or tempered water; one is provided in every single and double occupancy cell and at the following ratio elsewhere: 1:10 in dormitories (changed from 1:8 in 2001); 1:8 in detoxification/sobering cells; 1:20 in exercise areas; and,  Accessible to dayrooms at no specified ratio. 2-99: Accessible in exercise areas at no specified ratio See regulation for calculations of wash basin trough substitutions. 0880 Imperial Regional Adult Detention PHY 23-24 - 7 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Drinking Fountains (3.3) One is provided in every single and double occupancy cell and in dormitories. Accessible to inmates in dayrooms  2-99: One is provided in every single and double occupancy cell, holding and staging cells and detoxification cells. It must be accessible to inmates in dayrooms and exercise areas. The water outlet (bubbler) is mechanically actuated and at an angle that prevents wastewater from flowing over the outlet (bubbler). There is a mouth guard on  the water outlet. 2-99: Mouth guard requirement deleted Showers (3.4) Showers are in each housing area. Available at a ratio of 1:20; provide hot and cold or tempered water; shower stalls/areas are designed and constructed of materials that are impervious to water  and soap so that they may be easily cleaned. 2-99: Ratio changed from 1:16; specified that shower areas must provide modesty for inmates, with staff ability to supervise. Beds/Bunks (3.5) At least 30 inches wide and 76 inches long with 21 inches between pans; constructed of pan bottom type or concrete; securely fastened to the floor and/or wall  in facilities higher than minimum security. 01: Must be elevated off the floor. Must have a solid bottom. Lighting (3.6) Lighting in housing units, dayrooms and activity areas is sufficient to permit easy reading by a person with normal vision, and is not less than 20 foot-candles at desk level and in the grooming area. Night lighting is sufficient for purposes of supervision.  Lighting is centrally controlled and/or occupant controlled in housing cells or rooms. Light fixtures are of secure design in areas higher than minimum security. Windows (3.7) In housing areas higher than minimum security, windows that are accessible to inmates are no greater  than 5 inches in on dimension. 13: Added “exterior” before windows 0880 Imperial Regional Adult Detention PHY 23-24 - 8 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Cell Padding (3.8) The floors and partition are padded in detoxification cells. In safety cells, floors, doors, walls and  everything on them are padded. All padded cells are equipped with a tamper resistant fire sprinkler approved by the SFM. All padding is: approved for use by the SFM; nonporous; at least ½ inch thick; of a unitary or laminated construction; firmly bonded to all surfaces;  and, without exposed seams. Mirrors/Shelves/Clothes Hooks (3.9)  A mirror of a material appropriate to the level of security is provided near each wash basin. Consistent with security needs, shelves and clothes hooks are provided wherever feasible.  2-99: Requirement for shelves and hooks deleted Clothes hooks are of a collapsible hook type 2-99: Requirement for hooks deleted  Seating (3.10) Seating is designed to the level of security. When bench seating is used, eighteen inches of bench are  provided per inmate. 2-99: In holding and staging cells, seating is securely fastened to the wall and/or floor. Table/Seat (3.11) (NA Type I) A table and seat is provided in single and double  occupancy cells. Weapons Locker (3.12) (NA type IV and Minimum Security Facilities) A secure weapons locker is located outside the security perimeter of the facility. Lockers have individual compartments, locks and keys.  08: “No weapons are brought into the security area” deleted from the regulation. 13: Deleted “such that no officer shall bring into the security area any weapon” Design Requirements (102(c)6) Design requirements as specified in Title 24, Part 1, 102(c)6 are met. (See regulation for specific  requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 0880 Imperial Regional Adult Detention PHY 23-24 - 9 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 0880 FACILITY: Regional Adult Detention Facility TYPE: II RC: 276 FIELD REPRESENTATIVE: Jill Farris DATE: April 24, 2023 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds Booking 1-3 Holding 1976 3 (13) (39) 14.0 X 9.4 1 1 1 2 4 Holding 1976 1 (12) (12) 9.6 X 12.0 1 1 1 1 Note: Two 10’ located in holding cells 1-3. 16’ bench located in holding cell 4. 5 Holding 2005 1 (10) (10) 9.6 X 12.5 1 1 1 Notes: 2014 Inspection. This cell was added to the LASE. Previously the mugroom, this cell was remodeled in or around 2005 to a holding cell. It lacked electronic monitoring. 20-22 Inspection: Booking area not used for intake. 1-2 Safety 1976 2 (1) (2) 7.0 X 9.3 1 6-7 Holding 1976 2 (9) (18) 9.4 X 10.8 1 1 1 S.U. Sobering 1976 1 (7) (7) 12.0 X 9.4 1 1 1 Court Holding 1976 2 (0) 11.0 X 9.9 20-22 Inspection: Court Holding used as a storage area. Outpatient Housing Note: Non-rated beds. A bench was removed from the holding cell and replaced with moveable chairs. Holding 1976 1 (0) 9.4 X 16.0 Dorm 1976 1 4 (5) (5) 1 1 1 1 Dorm 1976 1 3 (5) (5) 1 1 1 1 20-22: There are two outpatient medical dorms, one for males and one for females. ICSO removed 1 bed from male side and 2 beds from female side. Both sides are equipped with showers. Single 1976 2 1 (1) (2) 1 1 1 20-22: These two medical cells are Negative airflow and separated from the dorms. Housing Note: Records reflect that the 14-bed units have 490 sq. ft. of dayroom. Dayroom square footage is not available for the 32-bed units. All single cells were doubled in February 2000 and the RC increased to 276 during the 2000/02 Inspection, when possible; not all double-bunked cells could be rated as doubles. A Single 1999 8 16 14 14 7.0 X 10.0 1 1 1 1 B Single 1999 10 20 14 14 7.0 X 10.0 1 1 1 1 C Single 1999 20 40 32 32 7.0 X 10.0 1 1 1 2 D Single 1999 20 40 32 32 7.0 X 10.0 1 1 1 2 E Single 1999 20 40 32 32 7.0 X 10.0 1 1 1 2 F Single 1999 20 40 32 32 7.0 X 10.0 1 1 1 2 G Single 1999 20 40 32 32 7.0 X 10.0 1 1 1 2 H Single 1999 20 40 32 32 7.0 X 10.0 1 1 1 2 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 0880 Imperial Regional Adult Detention LASE 23-24 - 1 - A360 LAS Adult.dot (03/01) ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds I Single 1999 10 20 14 14 7.0 X 10.0 1 1 1 1 J Single 1999 10 20 14 14 7.0 X 10.0 1 1 1 1 K Single 1999 10 20 14 14 7.0 X 10.0 1 1 1 1 L Single 1999 10 20 14 14 7.0 X 10.0 1 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 0880 Imperial Regional Adult Detention LASE 23-24 - 2 - A360 LAS Adult.dot (03/01) TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 0900 FACILITY NAME: Herbert Hughes Correctional Center (HHCC) FACILITY TYPE: II PERSON(S) INTERVIEWED: Lieutenant Juan Chavarin, Sergeant James Vooris, Corporal Antonio Garcia FIELD REPRESENTATIVE: Jill Farris DATE: April 24, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1020 CORRECTIONS OFFICER CORE COURSE2 Imperial County Sheriff’s Office Corrections Bureau Policy and Procedure Manual (a) In addition to the provisions of California Penal 1601 Training: Corrections Academy Code Section 831.5, all custodial personnel of a Type Procedures I, II, III, or IV facility shall successfully complete the “Corrections Officer Core Course” as described in ☒ ☐ ☐ Section 179 of Title 15, CCR, within one year from the The Standards and Training for Corrections date of assignment. (STC) Division of the BSCC found the agency staff in compliance for the July 1, 2021 – June 30, 2022, training cycle. (b) Custodial Personnel who have successfully 1601 Training: Corrections Academy completed the course of instruction required by Penal Procedures Code Section 832.3 shall also successfully complete the “Corrections Officer Basic Academy Supplemental The Standards and Training for Corrections Core Course” as described in Section 180 of Title 15, ☒ ☐ ☐ (STC) Division of the BSCC found the CCR, within one year from the date of assignment. agency staff in compliance for the July 1, 2021 – June 30, 2022, training cycle. 1021 JAIL SUPERVISORY TRAINING 1602 Jail Training Officer Program 1607 Annual Training: Continuing Prior to assuming supervisory duties, jail supervisors Professional Training shall complete the core training requirements pursuant to Section 1020, Corrections Officer Core Course. The Standards and Training for Corrections ☒ ☐ ☐ (STC) Division of the BSCC found the agency staff in compliance for the July 1, 2021 – June 30, 2022, training cycle. In addition, supervisory personnel of any Type I, II, III or IV jail shall also be required to complete either the The Standards and Training for Corrections STC Supervisory Course (as described in Section 181, (STC) Division of the BSCC found the ☒ ☐ ☐ Title 15, CCR) or the POST supervisory course within agency staff in compliance for the July 1, one year from date of assignment. 2021 – June 30, 2022, training cycle. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 For STC participating agencies, consistency with training sections 1020, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 0900 Imperial HHCC PRO 23-24 Page 1 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1023 JAIL MANAGEMENT TRAINING 1607 Annual Training: Continuing Professional Training Managerial personnel of any Type I, II, III or IV jail shall be required to complete either the STC management The Standards and Training for Corrections course (as described in Section 182, Title 15, CCR) or ☒ ☐ ☐ (STC) Division of the BSCC found the the POST management course within one year from agency staff in compliance for the July 1, date of assignment. 2021 – June 30, 2022, training cycle. 1025 CONTINUING PROFESSIONAL TRAINING 1604 Electronic Continuing Education: Correspondence Courses With the exception of any year that a core training 1606 STC Compliance: Jail Supervisory module is successfully completed, all facility/system and Management Training administrators, managers, supervisors, and custody ☒ ☐ ☐ 1607 Annual Training: Continuing personnel of a Type I, II, III, or IV facility shall Professional Training successfully complete the “annual required training” specified in Section 184 of Title 15, CCR. 1027 NUMBER OF PERSONNEL 106 Administration: Minimum Staffing A sufficient number of personnel shall be employed in The policy sets a specific number of staff each local detention facility to ensure the ☒ ☐ ☐ needed to work at each facility, minimum implementation and operation of the programs and staffing levels, and how to cover vacancies. activities required by these regulations. Whenever there is a person in custody, there shall be SO Manual 902.3.2 Supervision in at least one employee on duty at all times in a local Temporary Custody detention facility or in the building which houses a local detention facility who shall be immediately available BSCC staff reviewed a staffing roster for the and accessible to incarcerated people in the event of ☒ ☐ ☐ Herbert Hughes Correctional Facility, an emergency. Regional Adult Detention Facility, the Oren Fox Detention Facility, and the Video Visitation Center. Such an employee shall not have any other duties SO Manual 902.3.2 Supervision in which would conflict with the supervision and care of Temporary Custody ☒ ☐ ☐ incarcerated people in the event of an emergency. Whenever one or more females are in custody, there 106 Administration: Minimum Staffing shall be at least one female employee who shall be immediately available and accessible to such females. The policy requires at least one female and Note: Reference PC§ 4021. one male correctional officer on duty every ☒ ☐ ☐ shift. SO Manual 902.3.2 Supervision in Temporary Custody To determine if there is a sufficient number of personnel for a specific facility, the facility administrator shall After reviewing the operations of the facility prepare and retain a staffing plan indicating the and conducting on-site interviews, BSCC personnel assigned in the facility and their duties. Such staff determined the agency had adequate a staffing plan shall be reviewed by the Board staff at ☒ ☐ ☐ staff to conduct daily operations. the time of their biennial inspection. The results of such a review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 0900 Imperial HHCC PRO 23-24 Page 2 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027.5 SAFETY CHECKS Correctional Bureau Policy: 505.2.4 Visual Security Checks The facility administrator shall develop and implement policy and procedures for conducting safety checks Conducted each time an officer walks by that include, but are not limited to, the following: housing units or areas. The officer ensures signs of life from the incarcerated individual(s). 505 Security Checks ☒ ☐ ☐ The agency requires hourly security checks. Lexipol Policy 504 Safety Checks The agency is transitioning their corrections policy to a Lexipol Custody Manual. This policy is currently in draft mode and is dated January 26, 2023. (a) Safety checks will determine the safety and well- Lexipol 504.3 Safety Checks being of individuals and shall be conducted at least hourly through direct visual observation of all people ☒ ☐ ☐ held and housed in the facility. (b) There shall be no more than a 60-minute lapse 505 Security Checks between safety checks. BSCC staff reviewed safety check logs between October 2022 and January 2023 and found the agency noncompliant with this regulation due to checks not being conducted within 60 minutes. Agency staff explained the PIPE system may have ☐ ☒ ☐ technical issues. The agency advised they have stopped using the PIPE System and will manually enter check completions. BSCC staff provided technical assistance and stressed the importance of timely safety checks. (c) Safety checks for people in sobering cells, safety 509 Safety Cell Checks cells, and restraints shall occur more frequently as 510 Sobering Cell Checks outlined in section 1055, section 1056, and section ☒ ☐ ☐ 1058 of these regulations. (d) Safety checks shall occur at random or varied Lexipol Policy 504.3 (b) Safety Checks intervals. ☒ ☐ ☐ (e) There shall be a written plan that includes the The agency utilizes a Data Recorder (DF) documentation of all safety checks. system that works in conjunction with a Documentation shall include: handheld device. The device pairs up with fixed points either inside or outside the area ☒ ☐ ☐ of the security check. However, due to the possibility of faulty equipment, the agency staff have transitioned to manual entries to document their safety checks. (1) the actual time at which each individual safety check occurred; ☒ ☐ ☐ 0900 Imperial HHCC PRO 23-24 Page 3 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) the location where each individual safety check occurred, such as a cell, module, or dormitory ☒ ☐ ☐ number; and, (3) Initials or employee identification number of staff who completed the safety check(s). ☒ ☐ ☐ (f) A documented process by which safety checks are Lexipol Policy 504.3.1 Safety Check reviewed at regular defined intervals by a supervisor or Documentation facility manager, including methods of mitigating ☒ ☐ ☐ patterns of inconsistent documentation, or untimely A supervisor reviews safety checks each completion of, safety checks. shift and documents their review in JMS. 1028 FIRE AND LIFE SAFETY STAFF SO Manual 902.3.3 Staffing Plan Whenever there is a person in custody, there shall be 212 Emergency Plans: Fire at least one person on duty at all times who meets the training standards established by the Board for general ☒ ☐ ☐ Fire training is conducted for officers during fire and life safety. [Penal Code section 6030(c)]. the academy. All staff have access to fire suppression equipment. The facility manager shall ensure that there is at least SO Manual 902.3.3 Staffing Plan one person on duty who trained in fire and life safety ☒ ☐ ☐ procedures that relate specifically to the facility. 1029 POLICY AND PROCEDURES MANUAL 3 Imperial County Sheriff’s Office Policy Manual (SO Manual) Facility administrator(s) shall develop and publish a Last updated January 10, 2023 manual of policy and procedures for the facility. The policy and procedures manual shall address all Corrections Bureau Policy and Procedure applicable Title 15 and Title 24 regulations and shall be Manual (CBP&P) comprehensively reviewed and updated at least every two years. Such a manual shall be made available to ☒ ☐ ☐ Last updated July 08, 2021 all employees. The agency is currently transitioning their Corrections Bureau Policy to a Lexipol The policies and procedures required in subsections Custody Manual. The Lexipol policy is in (a)(6) and (a)(7) may be placed in a separate manual to draft mode and is dated January 26, 2023. ensure confidentiality. Subsections (c) and (d) do not apply and have been deleted. (a) The manual for Temporary Holding, Type I, II, and SO Manual 200: Organizational Structure III facilities shall provide for, but not be limited to, the and Responsibility following: 103 Administration: Chain of Command ☒ ☐ ☐ (1) Table of organization, including channels of communications. (2) Inspections and operations reviews by the 900 Facility Maintenance: facility administrator/manager. 901 Maintenance Inspection Report 902 Reporting Maintenance Problems ☒ ☐ ☐ 903 Environmental Control System 904 Safety Inspection Report (3) Policy on the use of force that meets current 600 Use of Force state and federal legal requirements and includes 601 Use of Force Continuum prohibition of the use of carotid restraint and ☒ ☐ ☐ 602 Restraint Chair choke holds. 603 Handcuffing and Soft Restraints (4) Policy on the use of restraint equipment, 602 Restraint Chair including the restraint of pregnant persons as 603 Handcuffing and Soft Restraints ☒ ☐ ☐ referenced in Penal Code Section 3407. 603.4.8 Pregnant Inmates 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 0900 Imperial HHCC PRO 23-24 Page 4 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Procedure and criteria for screening newly SO Manual: 336.4 Deputy Responsibilities received persons for release. 307 Own Recognizance / PC 849 Detention Release ☒ ☐ ☐ 307.2.6 Release Under Penal Code Section 849 (6) Security and control including: ☒ ☐ ☐ physical counts, 503 Headcounts ☒ ☐ ☐ searches of the facility and incarcerated persons, 502 Housing Area Searches ☒ ☐ ☐ 512 Inmate Searches contraband control, and, 507 Contraband Control ☒ ☐ ☐ key control. 501 Key Control ☒ ☐ ☐ Each facility administrator shall, at least annually, 19001.3.4 Command Inspections review, evaluate, and make a record of security measures. The review and evaluation shall include The Facility Commander conducts weekly internal and external security measures of the facility inspections to ensure safe and efficient including security measures specific to prevention of operation of the facility. sexual abuse and sexual harassment. ☒ ☐ ☐ Lieutenant Chavarin provided a memo stating the yearly internal and external review of Herbert Hughes Correctional, Regional Adult, and the Oren Fox Detention Facilities was completed on January 6, 2022. (7) Emergency procedures include: 212 Fire (A) fire suppression preplan as required by ☒ ☐ ☐ section 1032 of these regulations; (B) escape, disturbances, and the taking of 202 Escape, 203 Riots, 204 Hostages hostages; ☒ ☐ ☐ (C) mass arrests; 206 Mass Arrest ☒ ☐ ☐ (D) natural disasters; 201 Emergency Planning ☒ ☐ ☐ (E) periodic testing of emergency equipment; 513.2.3 Testing / Inspecting Panic Alarms and, ☒ ☐ ☐ (F) storage, issue, and use of weapons, 208 Correctional Armories ammunition, chemical agents, and related ☒ ☐ ☐ security devices. (8) Suicide Prevention. SO Manual Section 902.3.1 Individuals Who Should Not Be in Temporary Custody ☒ ☐ ☐ 2023 Suicide Prevention (9) Separation of incarcerated persons. 401 Classification Procedure ☒ ☐ ☐ (10) Zero tolerance in the prevention of sexual 518 PREA abuse and sexual harassment. ☒ ☐ ☐ (11) Policy and procedure to detect, prevent, and SO Manual 901.4 Reporting Sexual Abuse, respond to retaliation against any staff or person Harassment, And Retaliation after reporting any abuse. ☒ ☐ ☐ 518.3.8 Retaliation (12) Release policy, including release planning for 302 Release Procedure incarcerated persons. 1304 Transportation of Released Inmates ☒ ☐ ☐ 1305 Inmate Services and Programs 0900 Imperial HHCC PRO 23-24 Page 5 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) The manual for Temporary Holding, Court Holding, SO Manual Section 901 PREA Type I, II, III, and IV facilities shall provide for, but not be limited to, the following: 518.3.4 Inmate Orientation (1) multiple internal ways for incarcerated people to privately report sexual abuse and sexual During the intake orientation process, harassment, retaliation by other incarcerated arrestees learn the zero-tolerance policy persons or staff for reporting sexual abuse and toward sexual abuse or harassment and sexual harassment, and staff neglect or violation how to report sexual abuse or harassment. of responsibilities that may have contributed to ☒ ☐ ☐ Their options are to report directly to staff, such incidents, by requesting to see the Facility/Bureau Commander or designee, or calling the Rape Crisis or Sure Helpline Crisis Center Hotline (numbers posted in holding and housing areas, on tablets, and in the informational pamphlets given out at booking). (2) a method for uninvolved incarcerated persons, SO Manual Section 901.3 PREA family, community members, and other interested Coordinator third parties to report sexual abuse or sexual harassment. The method for reporting shall be ☒ ☐ ☐ The agency website has information for publicly posted at the facility. third-parties reporting on behalf of an individual in custody. 1030 SUICIDE PREVENTION PROGRAM 2023 Suicide Prevention The facility shall have a comprehensive written suicide Arrestees are screened at intake with prevention program developed by the facility questions and observations of mental status administrator or designee, in conjunction with the and potential for suicidal behavior. ☒ ☐ ☐ health authority and mental health director, to identify, monitor, and provide treatment to those incarcerated persons who present a suicide risk. The program shall include the following: (a) Annual suicide prevention training for all custodial SO Manual 902.12 Training personnel. 1607 Annual Training Lexipol Policy 722 Suicide Prevention and ☒ ☐ ☐ Intervention, 722.4 Staff Training (b) Intake screening for suicide risk immediately upon SO Manual Section 902 Temporary intake and prior to housing assignment. Custody of Adults, 902.3.1 Individuals Who Should Not Be in Temporary Custody 2023 Suicide Prevention ☒ ☐ ☐ Arrestees are screened at intake with questions and observations of mental status and potential for suicidal behavior. (c) Suicide prevention screening during special Lexipol Policy 505.4.1 Review Process situations, including placement in restrictive housing, following a hearing, and after a transfer or change in ☒ ☐ ☐ classification. (d) Provisions facilitating communication among SO Manual Section 902.4 Initiating arresting/transporting officers, facility staff, court staff, Temporary Custody medical and mental health personnel in relation to ☒ ☐ ☐ suicide risk. 0900 Imperial HHCC PRO 23-24 Page 6 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Housing recommendations for people at risk of 400 Classification suicide that balance safety and environment. The least Lexipol Policy 505.3 Special Management restrictive environment should be considered. ☒ ☐ ☐ Incarcerated Persons Housing Criteria (f) Supervision depending on level of suicide risk. 2023 Suicide Prevention, Suicide Watch ☒ ☐ ☐ (g) Suicide attempt and suicide intervention policies Lexipol Policy 722 Suicide Prevention and and procedures. Intervention ☒ ☐ ☐ (h) Provisions for reporting suicides and suicides 2016 Inmate Deaths attempts. ☒ ☐ ☐ 2101 Criminal Reports (i) Multi-disciplinary administrative review of suicides 2016 Inmate Deaths and attempted suicides as defined by the facility administrator, including the development of a corrective In the event of an inmate death, a medical action plan to address deficiencies identified in the review is conducted by the Chief Deputy of administrative review. ☒ ☐ ☐ Corrections, Medical Director, Program Manager, and others as determined necessary. (j) Provisions for follow up care as needed. Lexipol Policy 722 Suicide Prevention and Intervention, 722.7 Follow-up ☒ ☐ ☐ (k) Plan for mental health consultation following return Lexipol Policy 722 Suicide Prevention and from court as determined by the mental health Intervention, 722.8 Transportation director. ☒ ☐ ☐ Agency staff advised this has been in practice for some time. 1032 FIRE SUPPRESSION PREPLANNING 212 Fire Pursuant to Penal Code Section 6031.1(b), the facility All employees are provided knowledge of administrator shall consult with the local fire department fire and safety practices, access to ☒ ☐ ☐ having jurisdiction over the facility, with the State Fire equipment, and plans for fire suppression as Marshal, or both, in developing a plan for fire well as procedures and routes in the event suppression which shall include, but not be limited to: of a fire. (a) a fire suppression pre-plan developed with the local 212.3.4 In the Event of a Fire fire department to be included as part of the policy and procedures manual (Title 15, California Code of ☒ ☐ ☐ Regulations Section 1029); 0900 Imperial HHCC PRO 23-24 Page 7 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) monthly fire prevention inspections by facility staff 1901 Inspections, 1901.3.1 Life Safety with two-year retention of the inspection record; Inspections The California State Fire Marshall or the Imperial County Fire Department conducts inspections of facilities for fire prevention and suppression readiness. 212.3.1 Fire Inspections Visual inspections in housing areas are conducted by the Watch Commander ☒ ☐ ☐ weekly at each facility. Facility-wide Fire/Safety Inspections are performed monthly by designated jail staff. BSCC Staff reviewed monthly Fire/Safety Inspections for the Herbert Hughes Correctional Center between January 2021 – January 2023, and found the agency in compliance with this regulation. (c) fire prevention inspections as required by Health and BSCC staff reviewed the County Fire Safety Code Section 13146.1(a) and (b) which requires Department’s Fire and Life Safety inspections at least once every two years; Inspection at the Herbert Hughes Correctional Facility conducted on April 12, 2023. BSCC staff reviewed the most recent ☒ ☐ ☐ First Choice Alarm Security, Fire System Alarm inspection and testing report, for the Herbert Hughes Correctional Facility conducted on October 11, 2022. (d) an evacuation plan; and, 201 Emergency Planning 201.3.10 Evacuate 212.3.7 Evacuation ☒ ☐ ☐ The Incident commander will utilize predesignated areas of the facility for evacuations. (e) a plan for the emergency housing of incarcerated 201 Emergency Planning people in the case of fire. ☒ ☐ ☐ 201.3.10 Evacuate 1040 POPULATION ACCOUNTING 400 Classification Each facility administrator shall maintain a The agency utilizes a Jail Management demographics accounting system which reflects the ☒ ☐ ☐ System to account for their population. monthly average daily population of sentenced and non-sentenced people by gender and juvenile status. Facility administrators shall provide the Board with BSCC staff reviewed the Herbert Hughes applicable demographic information as described in the Correctional Center population on the day of Jail Profile Survey. ☒ ☐ ☐ inspection, and it was below the rated capacity. 0900 Imperial HHCC PRO 23-24 Page 8 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1041 RECORDS 300 Admission and Release 308 Paperwork Distribution (a) Each facility administrator of a Type I, II, III or IV 310 Inmate Monies facility shall develop written policies and procedures for 1117 Ex-Parte Court Orders the maintenance of individual records for each incarcerated person which shall include, but not be 1411 Inmate Court Files limited to, intake information, personal property 1502 Inmate Files receipts, commitment papers, court orders, reports of ☒ ☐ ☐ disciplinary actions taken, medical orders issued by the Each incarcerated person has a “master” file responsible physician and staff response, and non- located in the records area of the front medical information regarding disabilities and other office. The file is used for storage of records limitations. related to the incarcerated person’s confinement. (b) Each facility administrator shall collect accurate, 518 PREA uniform data for every allegation of sexual abuse at 518.3.10 Documentation facilities under its direct control and from other facilities with which it contracts for the confinement of its The agency collects and maintains sexual incarcerated people. The data collected shall include, abuse and harassment data per Bureau of at a minimum, the data necessary to satisfy the ☒ ☐ ☐ Justice Statistics Reporting Criteria. The reporting requirements of 34 U.S.C. section PREA Coordinator reviews all data to 30303(a)(1). (federal survey on sexual violence) assess and improve processes, and data dissemination. 1044 INCIDENT REPORTS 111 Incident Reporting to On-Call Staff Member Each facility administrator shall develop written policies 600 Use of Force and procedures for the maintenance of written records 2101 Criminal Reports and reporting of all incidents which result in physical ☒ ☐ ☐ 2103 Inmate Injury Reports harm, or serious threat of physical harm, to an employee or incarcerated person of a detention facility or other person. Such records shall include the names of the persons BSCC staff reviewed a random sampling of involved, a description of the incident, the actions various incident reports from the Herbert taken, and the date and time of the occurrence. Hughes, Regional Adult, and Oren Fox Detention Facilities between January 2021 – October 2022. The reports included the ☒ ☐ ☐ people involved, a description of the incident, subsequent actions of the staff, and the date/time of incident occurrence for compliance with this regulation. Such a written record shall be prepared by the staff assigned to investigate the incident and submitted to ☒ ☐ ☐ the facility manager or designee. 1045 PUBLIC INFORMATION PLAN 105 Media Policies Each facility administrator of a Type I, II, III or IV facility shall develop written policies and procedures for the dissemination of information to the public, to other ☒ ☐ ☐ government agencies, and to the news media. The public and incarcerated persons shall have available for review the following material: 0900 Imperial HHCC PRO 23-24 Page 9 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) The Board of State and Community Corrections 105.3 Procedure Minimum Standards for Local Detention Facilities as found in Title 15 of the California Code of Regulations. Title 15 and Title 24 are available upon ☒ ☐ ☐ request. (b) Facility rules and procedures affecting incarcerated The Inmate Handbook is available on the people as specified in sections: Inmate Telecommunication Services Provider system (ITSP), the service provider ☒ ☐ ☐ for the telephones, tablets, and video visitation. (1) 1045, Public Information Plan Available upon request ☒ ☐ ☐ (2) 1061, Education Plan 1302 Education Programs ☒ ☐ ☐ (3) 1062, Visiting 1105 Visitation ☒ ☐ ☐ (4) 1063, Correspondence 1103 Mail ☒ ☐ ☐ (5) 1064, Library Service 1118 Library ☒ ☐ ☐ (6) 1065, Out of Cell Time 1109 Recreation ☒ ☐ ☐ (7) 1066, Books, Newspapers, Periodicals and 1102 Access to Media Writings ☒ ☐ ☐ 1306 Welfare Fund (8) 1067, Access to Telephone 1104 Telephone Usage ☒ ☐ ☐ (9) 1068, Access to Courts and Counsel 1101 Access to Courts and Legal Counsel ☒ ☐ ☐ (10) 1069, Orientation 1110 Orientation ☒ ☐ ☐ (11) 1070, Individual/Family Service Programs 1305 Services and Programs Substance abuse education, Vocational ☒ ☐ ☐ education and employment preparation, and pre-release resource information (12) 1071, Voting 1111 Voting ☒ ☐ ☐ (13) 1072, Religious Observance 1303 Religious Services ☒ ☐ ☐ (14) 1073, Grievance Procedure 1106 Grievances ☒ ☐ ☐ (15) 1080, Rules and Disciplinary Actions 1200 Discipline ☒ ☐ ☐ (16) 1081, Plan for Discipline of Incarcerated 1201 Disciplinary Procedure Persons ☒ ☐ ☐ (17) 1082, Forms of Discipline 1201.2.3 Sanctions ☒ ☐ ☐ (18) 1083, Limitations on Discipline 1201 Disciplinary Procedure ☒ ☐ ☐ (19) 1200, Responsibility for Health Care Services 2000 Medical Care 2024 Decision Making Special Problems ☒ ☐ ☐ Patients 1046 DEATH IN CUSTODY SO Manual 902.9 Suicide Attempt, Death, or Serious Injury (a) Death in Custody Reviews for Adults and Minors. 2016 Deaths The facility administrator, in cooperation with the health administrator, shall develop written policy and All deaths are reviewed by the Quality procedures to ensure that there is an initial review of ☒ ☐ ☐ Assurance/Peer Review Committee. The every in-custody death within 30 days. The review team medical review will be conducted by the at a minimum shall include the facility administrator or Chief Deputy of Corrections, Medical designee, the health administrator, the responsible Director, Program Manager, and other physician and other health care and supervision staff individuals as deemed necessary. who are relevant to the incident. 0900 Imperial HHCC PRO 23-24 Page 10 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Deaths shall be reviewed to determine the appropriateness of clinical care; whether changes to policies, procedures, or practices are warranted; and to ☒ ☐ ☐ identify issues that require further study. (b) Death of a Minor SO Manual 315.12 Suicide Attempt, Death, In any case in which a minor dies while detained in a jail, or Serious Injury of a Juvenile lockup, or court holding facility: ☐ ☐ ☒ Juveniles are not held in any of Imperial County’s detention facilities. (1) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section ☐ ☐ ☒ 12525. A copy of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding facility pursuant to the provisions of this ☐ ☐ ☒ subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 1050 CLASSIFICATION PLAN 400 Classification 401 Classification Procedures (a) Each administrator of a temporary holding, Type I, PREA Policy, 518.3.2 Initial Assessment II, or III facility shall develop and implement a written classification plan designed to properly assign incarcerated persons to housing units and activities Screening occurs during the intake process according to the categories of gender identity, age, to determine an arrestee’s potential for criminal sophistication, seriousness of crime charged, victimization or committing sexual abuse physical or mental health needs, assaultive/non- based on several factors assessed by the assaultive behavior, risk of being sexually abused, or booking officer and medical staff. sexually harassed and other criteria which will provide for the safety of the incarcerated people and staff. Such ☒ ☐ ☐ 518.3.3 Classification Assessment housing unit assignment shall be accomplished to the extent possible within the limits of the available number Determination of appropriate housing based of distinct housing units or cells in a facility. on the initial assessment during the booking process. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, The Herbert Hughes Correction Center is and a record of each person's classification level, dorm style housing for minimum security. It housing restrictions, and housing assignments. houses male and female incarcerated people in general population. Each administrator of a Type II or III facility shall BSCC staff reviewed a random sampling of establish and implement a classification system which over 20 individualized classification records will include the use of classification officers or a between February 2021 – November 2022. classification committee in order to properly assign Each record documented a review of the incarcerated persons to housing, work, rehabilitation person’s incarceration history, current programs, and leisure activities. Such a plan shall charges, institutional behavior, prison time, include the use of as much information as is available gang affiliation, last housing assignment, about and from the incarcerated person and shall ☒ ☐ ☐ etc. The classification assessment included provide for a channel of appeal by the incarcerated the person’s ability to comprehend and person to the facility administrator or designee. Each answer questions related to PREA, Medical person may request a review of their classification plan and Mental Health. no more often than 30 days from their last review. Subsection b does not apply and has been deleted. BSCC determined compliance with this regulation. 0900 Imperial HHCC PRO 23-24 Page 11 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) In deciding housing and programming assignments, 400 Classification the agency shall consider on a case-by-case basis 401 Classification Procedures whether a placement would ensure the health and PREA Policy, 518.3.2 Initial Assessment safety of the incarcerated person, and whether the ☒ ☐ ☐ placement would present management or security problems. A person’s own views with respect to their own safety shall be given serious consideration. 1051 COMMUNICABLE DISEASES 2004 Communicable Diseases The facility administrator, in cooperation with the responsible physician, shall develop written policies ☒ ☐ ☐ and procedures specifying those symptoms that require medical isolation of an incarcerated person until a medical evaluation is completed. At the time of intake into the facility, an inquiry shall be 2021 Intake Health Screening made of the person being booked as to whether the person has or has had any communicable diseases, During the intake process, an initial health such as tuberculosis or has observable symptoms of and communicable disease screening is tuberculosis or any other communicable diseases, or performed. other special medical problem identified by the health authority. The response shall be noted on the medical ☒ ☐ ☐ BSCC staff reviewed blank questionnaires screening from. for the Initial Health History, Jail Re- Admission Health Appraisal, and the Receiving Screening and determined compliance with this regulation. 1052 BEHAVIORAL CRISIS IDENTIFICATION 2021 Intake Health Screening 2039 Mental Health Services The facility administrator, in cooperation with the responsible physician, shall develop written policies BSCC staff reviewed blank questionnaires and procedures to identify and evaluate all incarcerated ☒ ☐ ☐ for the Initial Health History, Jail Re- people who may be in behavioral crisis. Evaluation of Admission Health Appraisal, and the behavioral crisis may include telehealth. Receiving Screening and determined compliance with this regulation. If an evaluation from medical or mental health staff is Incarcerated persons can be housed in not readily available, an incarcerated person shall be single-occupancy observation cells or an considered in behavioral crisis for the purpose of this outpatient housing unit. Individual treatment ☒ ☐ ☐ section if they appear to be a danger to themselves or plans are made to meet outpatient treatment others or appear gravely disabled. needs while the person is incarcerated. An evaluation from medical or mental health staff shall 2039 Mental Health Services be secured within 24 hours of identification or at the ☒ ☐ ☐ next daily sick call, whichever is earliest. Separation may be used if necessary, to protect the 519 Operation of Restrictive Housing Units safety of the person in crisis or others. ☒ ☐ ☐ 1053 ADMINISTRATIVE SEPARATION 401 Classification Procedures 519 Operation of Restrictive Housing Units Except for Type IV facilities, facility administrators shall develop and implement policies and procedures for the ☒ ☐ ☐ administrative separation of incarcerated people. Policies and procedures must include: (a) Administrative separation may consist of separate 401.2.5 Administrative Housing Units housing but shall not involve any other deprivation of Lexipol Policy (draft) 505.6 Maintenance of privileges than is necessary to obtain the objective of Programs and Services ☒ ☐ ☐ protecting the welfare of incarcerated people and facility staff. 0900 Imperial HHCC PRO 23-24 Page 12 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Administrative separation must not adversely affect Lexipol Policy (draft) 505.8 Health an incarcerated person’s health. Evaluation Requirements and 505.8.1 ☒ ☐ ☐ Health Considerations (c) Administrative separation may be used for The agency policy states the criteria for incarcerated people who have: restrictive housing includes escape risks, (1)A documented history of activity or behavior, or prone to assault staff, prone to assault promoting such activity or behavior, that is incarcerated individuals, communicable criminal in nature, disruptive to facility operations, diseases causing concern for contagion, or affects the safety of the facility, other incarcerated individuals who cannot incarcerated people, and facility staff. function in the general population due to (2)Influenced or participated in activity that is their psychological problems and are on criminal in nature, disruptive to facility operations psych meds, high victimization potential, to or affects the safety of the facility, other ☒ ☐ ☐ protect the welfare of the incarcerated incarcerated people, and facility staff. people and/or staff and security of the (3)Committed assault, attempted assault, or facility, an incarcerated person in immediate participated in a conspiracy to assault or harm and/or foreseeable danger, and other incarcerated persons or facility staff. incarcerated people found guilty of a jail rule (4)A history of escape or have recently attempted violation. escape. (5) A demonstrated need for protection from other incarcerated people. (d) Documentation indicating the necessity of Documentation is completed in the Jail administrative separation to obtain the objective of Management System. protecting the welfare of incarcerated people and ☒ ☐ ☐ facility staff. (e) A documented individualized ongoing review and 401.2.7 Administrative Housing Unit evaluation of the need to continue placement in Reviews administrative separation. ☒ ☐ ☐ The classification staff conduct reviews every 30 days. 1055 USE OF SAFETY CELL 509 Safety Cell Checks The safety cell described in Title 24, Part 2, Section The Herbert Hughes facility does not have a 1231.2.5, shall be used to hold only those people who ☐ ☐ ☒ Safety Cell. display behavior which results in the destruction of property or reveals an intent to cause physical harm to self or others. The facility administrator, in cooperation with the 509 Safety Cell Checks responsible physician, shall develop written policies 509.2 Procedure and procedures governing safety cell use and may delegate authority to place an incarcerated person in a safety cell to a physician. ☐ ☐ ☒ Policies and procedures shall include, but not be limited to: (a) In no case shall the safety cell be used for 509 Safety Cell Checks punishment or as a substitute for treatment. ☐ ☐ ☒ 509.2 Procedure (b) A person shall be placed in a safety cell only with 509 Safety Cell Checks the approval of the facility manager or designee, or 509.2.2 Observations and Examinations responsible health care staff; continued retention shall ☐ ☐ ☒ be reviewed a minimum of every four hours. 0900 Imperial HHCC PRO 23-24 Page 13 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) A medical assessment shall be completed as soon 509 Safety Cell Checks as possible, but not more than 12 hours from the time 509.2.2 Observations and Examinations of placement in the safety cell. The person shall be medically cleared for continued retention, referral to ☐ ☐ ☒ advanced treatment, or removal from the safety cell a minimum of every 24 hours thereafter. (d) The facility manager, designee or responsible 2031 Inmates in Safety Cell or Sobering Cell health care staff shall obtain a mental health opinion/consultation with responsible health care staff on placement and retention, which shall be secured as ☐ ☐ ☒ soon as possible, but not more than 12 hours from placement. (e) Direct visual observation shall be conducted at least 505 Security Checks twice every 30 minutes, with no more than a 15-minute 505.2.2 Booking Officer (Oren Fox) lapse between safety checks. Such observation shall Release Officer (Regional Adult) be documented. ☐ ☐ ☒ (f) Procedures shall be established to assure 509 Safety Cell Checks administration of necessary nutrition and fluids. 509.2.1 Placement ☐ ☐ ☒ (g) People placed in the safety cell shall be allowed to 303.2.4 Safety Cell and Sobering Cell retain sufficient clothing or be provided with a suitably 509 Safety Cell Checks designed “safety garment,” to provide for their personal ☐ ☐ ☒ privacy unless specific identifiable risks to the person's safety or to the security of the facility are documented. 1056 USE OF SOBERING CELL The Herbert Hughes facility does not have a Sobering Cell. The sobering cell described in Title 24, Part 2, Section 1231.2.4, shall be used for temporary holding of ☐ ☐ ☒ incarcerated people who are a threat to their own safety or the safety of others due to their state of intoxication. A person shall be removed from the sobering cell as 510 Sobering Cell Checks soon as they are able to continue the admission 510.2.2 Placement process or are no longer a risk to themselves or others. ☐ ☐ ☒ In no case shall a person remain in a sobering cell over 510 Sobering Cell Checks six hours without an evaluation by medical or custody 510.2.4 Limitations staff to determine whether the person has an urgent ☐ ☐ ☒ medical problem, pursuant to section 1213 of these regulations. At 12 hours from the time of placement, all persons 510 Sobering Cell Checks must receive an evaluation by responsible health care 510.2.2 Placement ☐ ☐ ☒ staff. Intermittent direct visual observation of people held in The Herbert Hughes facility does not have a the sobering cell shall be conducted no less than every Sobering Cell. ☐ ☐ ☒ half hour. Such observation shall be documented. 1057 DEVELOPMENTAL DISABILITIES 2000 Medical Care 2021 Intake Health Screening The facility administrator, in cooperation with the 2022 Developmental Disabilities responsible physician, shall develop written policies and procedures for the identification and evaluation, ☒ ☐ ☐ appropriate classification and housing, protection, and All arrestees are screened during the intake nondiscrimination of all incarcerated persons with process for developmental disabilities. developmental disabilities. 0900 Imperial HHCC PRO 23-24 Page 14 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The health authority or designee shall contact the regional center for any incarcerated person suspected or confirmed to have a developmental disability for the ☒ ☐ ☐ purposes of diagnosis or treatment within 24 hours of such determination, excluding holidays and weekends. 1058 USE OF RESTRAINT DEVICES 602 Restraint Chair 603 Handcuffing and Soft Restraints The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize extremities or prevent the incarcerated person from being ambulatory. The provisions of this ☒ ☐ ☐ section do not apply to the use of handcuffs, shackles, or other restraint devices when used to restrain incarcerated people for security reasons. The facility manager may delegate authority to place an incarcerated person in restraints to responsible health care staff. (a) The policy shall address the following areas: ☒ ☐ ☐ (1) acceptable restraint devices; Restraint Device ☒ ☐ ☐ Pro-Straint Restraint Chair (2) signs or symptoms which should result in 602.4.1 Use of the Restraint Chair immediate medical/mental health referral; availability of cardiopulmonary resuscitation ☒ ☐ ☐ AED’s are available throughout the facilities. equipment; (3) protective housing of restrained persons; The agency places individuals in an isolated ☒ ☐ ☐ holding cell. (4) provision for hydration and sanitation needs; 602.4.9 Personal Hygiene and Sanitation and, ☒ ☐ ☐ (5) exercising of extremities. 602.4.5 Restraint Chair Retention ☒ ☐ ☐ Per agency policy, extremities will be exercised every two hours. (b) Policy shall also include, but not be limited to, the following requirements: ☒ ☐ ☐ (1) In no case shall restraints be used for 603 Handcuffing and Soft Restraints punishment or as a substitute for treatment. ☒ ☐ ☐ (2) Restraint devices shall only be used on 602.4.1 Use of the Restraint Chair incarcerated people who display behavior which results in the destruction of property or reveal an ☒ ☐ ☐ intent to cause physical harm to self or others. (3) Restraint devices should be used only when 602.2 Policy less restrictive alternatives, including verbal de- escalation techniques, have been attempted and ☒ ☐ ☐ are deemed ineffective. (4) An incarcerated person shall be placed in 602.2 Policy restraints only with the approval of the facility 602.4.5 Restraint Chair Retention manager, the facility watch commander, or ☒ ☐ ☐ responsible health care staff; continued retention shall be reviewed a minimum of every hour. (5) Continuous direct visual observation shall be 602.4.4 Securing Procedures maintained until a medical opinion can be ☒ ☐ ☐ obtained. (6) A medical opinion on placement and retention 602.4.4 Securing Procedures shall be secured within one hour from the time of ☒ ☐ ☐ placement. 0900 Imperial HHCC PRO 23-24 Page 15 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) A medical assessment shall be completed 602.4.4 Securing Procedures within four hours of placement. ☒ ☐ ☐ (8) Continuous direct visual observation shall be 602.4.8 Documentation conducted at least twice every 30 minutes to ensure that the restraints are properly employed, The agency places individuals in an isolated and to ensure the safety and well-being of the holding cell; they do not allow use of the incarcerated person. Such observation shall be Safety Cell for this purpose. BSCC staff documented. While in restraint devices all reviewed seven Pro Straint Chair incarcerated persons shall be housed alone or in placements between January 2021 – ☒ ☐ ☐ a specified housing area which makes provisions September 2022 and determined to protect the person from abuse. compliance with this regulation. Technical assistance given regarding documentation (on the observation log) when an individual is removed from the restraints. (9) If the facility manager, or designee, in 602.4.5 Restraint Chair Retention consultation with responsible health care staff determines that an incarcerated person cannot be safely removed from restraints after eight hours, ☒ ☐ ☐ the person shall be taken to a medical facility for further evaluation. (10) Where applicable, the facility manager shall use the restraint device manufacturer’s recommended maximum time limits for ☐ ☐ ☒ placement. (11) All events and information related to the 602.4.8 Documentation placement in restraints shall be documented and shall be video recorded unless exigent circumstances prevent staff from doing so. The documentation shall include: the reason for ☒ ☐ ☐ placement; person authorizing placement; names of staff involved in the placement; injuries sustained; and the duration of placement. 1058.5 RESTRAINTS AND PREGNANT PERSONS SO Manual 302.3.2 Restraint of Pregnant Persons The facility administrator, in cooperation with the 603 Handcuffing and Soft Restraints responsible physician, shall develop written policies 603.4.8 Pregnant Inmates and procedures for the use of restraint devices on ☒ ☐ ☐ pregnant people. In accordance with Penal Code Section 3407, the policy shall include reference to the Pregnant incarcerated people are advised following: of these policies via the Handbook. (1) An incarcerated person known to be pregnant 603.4.8 Pregnant Inmates or in recovery after delivery or termination of the pregnancy shall not be restrained by the use of leg ☒ ☐ ☐ or waist restraints, or handcuffs behind the body. (2) An incarcerated pregnant person in labor, 603.4.8 Pregnant Inmates during delivery, or in recovery after delivery or termination of the pregnancy, shall not be restrained by the wrists, ankles, or both, unless ☒ ☐ ☐ deemed necessary for the safety and security of the incarcerated person, the staff, or the public. 0900 Imperial HHCC PRO 23-24 Page 16 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Restraints shall be removed when a 603.4.8 Pregnant Inmates professional who is currently responsible for the medical care of an incarcerated pregnant person during a medical emergency, labor, delivery, or ☒ ☐ ☐ recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of an incarcerated person’s 603.4.8 Pregnant Inmates pregnancy, they shall be advised, orally or in writing, of the standards and policies governing ☒ ☐ ☐ incarcerated pregnant people. 1059 DNA COLLECTION, USE OF FORCE SO Manual 341 Biological Samples (a) Pursuant to Penal Code Section 298.1, authorized 309 DNA Collection law enforcement, custodial, or corrections personnel 309.3.2 Use of Force to Obtain Samples including peace officers, may employ reasonable force to collect blood specimens, saliva samples, or thumb or ☒ ☐ ☐ 309.3.4 Cell Extractions palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this regulation, the “use of SO Manual 300.3 Use of Force reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this regulation. (2) The use of reasonable force shall be preceded SO Manual 341.5 Use of Force to Obtain by efforts to secure voluntary compliance. Efforts Samples to secure voluntary compliance shall be documented and include an advisement of the ☒ ☐ ☐ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written 341.6.1 Documentation Related to Force authorization of the facility watch commander or designee on duty. The authorization shall include Force will not be used unless authorized by information that reflects the fact that the offender was ☒ ☐ ☐ a court order and with Watch Commander asked to provide the requisite specimen, sample, or approval. impression and refused. (c) If the use of reasonable force includes a cell 341.5.1 Video Recording extraction, the extraction shall be videotaped, including 341.5.2 Cell Extractions audio. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. ☒ ☐ ☐ Notwithstanding the use of the video as evidence in a criminal proceeding, the tape shall be retained administratively. 0900 Imperial HHCC PRO 23-24 Page 17 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1061 EDUCATION PROGRAM 1302 Education Programs The facility administrator of any Type II or III facility High School Equivalency Program, shall plan and shall request of appropriate public Vocation Training: officials an education program for incarcerated persons. Printshop Operator, Landscaper, Food service, Laundry, Janitorial, Road Crews, ☒ ☐ ☐ Fire Crews 1302.3.5 Counseling Programs: Moral Recognition Therapy, GEO Group, Medication-Assisted Treatment When such services are not made available by the Herbert Hughes facility offers English as a appropriate public officials, then the facility second language, the Inside/Out college administrator shall develop and implement an program, and behavioral health services education program with available resources. such as Moral Recognition Therapy and ☒ ☐ ☐ Dialectical Behavior Therapy. Charter School is available for continuing education. Such a plan shall provide for the voluntary academic or vocational, or both, education of housed people. ☒ ☐ ☐ Reasonable criteria for program eligibility shall be 1302.3.2 Removal from Education Program established. Modified academic or vocational 1302.3.4 Removal from Vocational Training opportunities may be provided based on sound security ☒ ☐ ☐ practices or a person’s failure to abide by facility rules and regulations. 1062 VISITING 1105 Visitation The facility administrator shall develop and implement Incarcerated individuals received two visits written policies and procedures, which include the totaling one hour each week. following requirements: ☒ ☐ ☐ Workers are allowed non-barrier visits. The visits are on Saturdays and Sundays. Each incarcerated person is allowed two adults and two children visitors. Contact is not allowed. Minors must be accompanied by a parent or legal guardian. (a) A visiting program which shall provide for: ☒ ☐ ☐ (1) As many in-person visits and visitors as facility 1105.2 Visitation Procedure schedules, space, and number of personnel will ☒ ☐ ☐ allow. (2) A publicly posted schedule of facility visiting 1105.2 Visitation Procedure hours. If practicable, visiting hours should be made available on weekends, evenings, or ☒ ☐ ☐ holidays. (3) For all incarcerated persons in Type II, III, and 1105.2 Visitation Procedure IV facilities there shall be allowed no fewer than two visits totaling at least one hour per ☒ ☐ ☐ incarcerated person each week. 0900 Imperial HHCC PRO 23-24 Page 18 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Visits may not be cancelled unless a legitimate 1105.2 Visitation Procedure operational or safety and security concern exists. All cancelled visits must be documented. The facility ☒ ☐ ☐ manager or designee shall regularly review cancelled visits and document such review. (c) The visiting policies developed pursuant to this 1105.2.3 RADF Visitation Guidelines section shall include provision for visitation by minor children of the incarcerated person. 1105.2.8 Literacy Reading Program The Herbert Hughes facility offers a Literacy Reading Program for incarcerated people assigned to work detail. The ☒ ☐ ☐ program allows an hour and a half of reading and activities with biological children. There is no limit on the number of biological children allowed, but they must be accompanied and monitored by a non- in-custody adult. (d) Video visitation may be used to supplement existing visitation programs, but shall not be used to fulfill the requirements of this section if in-person visitation is ☒ ☐ ☐ requested by an incarcerated person. (e) Facilities shall not charge for visitation when visitors are onsite and participating in either in-person or video visitation. For purposes of this subsection, “onsite” is ☒ ☐ ☐ defined as the location where the incarcerated person is housed. (f) Subdivision (d) shall not apply to facilities which (1) exclusively used video visitation prior to January 1, 2017 or (2) had been designed without in-person ☐ ☐ ☒ visitation space and conditionally awarded by the Board prior to June 27, 2017. (g) If a local detention facility offered video visitation 1105.2.4 only as of January 1, 2017, the first hour of remote video visitation per week shall be offered free of charge. Incarcerated people at Oren Fox and Herbert Hughes utilize tablets for visits. ☒ ☐ ☐ They are given 60 minutes a week of free visits. Visitors can sign up for additional visits for a fee. Types and availability of visitation, including: Note: Reference PC § 6031.1(a)(4) (June 2017) Mode of visitation; In-person barrier, non-barrier, and tablet Visitation hours; The Herbert Hughes Correctional Center has contact visitation on Saturdays and Sundays. Time inmates are allowed for visitation; and, 0900 Imperial HHCC PRO 23-24 Page 19 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Any restrictions on inmate visitation. 1105.2 Procedure Visits are not allowed with persons on probation, post release supervision or parole, incarceration in the last six months, participated in escapes or assaults on staff, or victims of the incarcerated persons current charged crime. Incarcerated people serving discipline may not be allowed to visit based on restrictions. 1063 CORRESPONDENCE 1103 Mail The facility administrator shall develop written policies ☒ ☐ ☐ and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that an 1103 Mail incarcerated person may send or receive; ☒ ☐ ☐ (b) an incarcerated person’s correspondence may be 1103 Mail read when there is a valid security reason and the ☒ ☐ ☐ facility manager or designee approves; (c) jail staff shall not review an incarcerated person’s 1103 Mail correspondence to or from state and federal courts, any member of the State Bar or holder of public office, and the State Board of State and Community Corrections; however, jail authorities may open and inspect such ☒ ☐ ☐ mail only to search for contraband, cash, checks, or money orders and in the presence of the incarcerated person; (d) incarcerated persons may correspond, 1103 Mail confidentially, with the facility manager or the facility ☒ ☐ ☐ administrator; and, (e) those incarcerated persons who are without funds 1103 Mail shall be permitted at least four postage paid envelopes and eight sheets of paper each week to permit correspondence with family members and friends but ☒ ☐ ☐ without limitation on the number of postage paid envelopes and sheets of paper to their attorney and to the courts. 1064 LIBRARY SERVICES 1118 Library The facility administrator shall develop written policies The Recreation Officer is responsible for and procedures for library service in all Type II, III, and overseeing the use and operation of the IV facilities. The scope of such service shall be library. determined by the facility administrator. The library service shall include access to the following resources ☒ ☐ ☐ via paper documents or through electronic media and Additional materials are available on the include current information on community services and tablets. resources, and religious, educational, legal reference material and recreational reading material. In Type IV Each facility has an area designated for a facilities such a program can be either in-house or library. provided through access to the community. 0900 Imperial HHCC PRO 23-24 Page 20 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1065 EXERCISE AND OUT OF CELL TIME 1109 Recreation Lexipol Policy (draft) 1004 Exercise and Out (a) The facility administrator of a Type II or III facility of Cell Time; 1004.5 Access to Out of Cell shall develop written policies and procedures for a Time minimum of 10 hours of out of cell time distributed over a period of seven days to include: The agency appoints a Recreation Officer to every facility. The Recreation Officer oversees a comprehensive recreation program for their assigned facility. The agency offers indoor and outdoor recreation activities. ☒ ☐ ☐ At the Herbert Hughes facility, the Recreation Officer or Tower Officer utilizes a housing roster to verify the incarcerated person who uses the recreation yard and make a JMS log entry. The recreation yard is attached to the facility and is available on Saturday and Sunday from 0900 – 2100 hours. This facility is dorm-style, and the dayroom hours are 0700 – 2200 hours daily. (1) an opportunity for three hours of exercise and ☒ ☐ ☐ (2) an opportunity for seven hours of recreation. ☒ ☐ ☐ Policies shall include reasonable and necessary procedures to ensure safety and security. ☒ ☐ ☐ 1066 BOOKS, NEWSPAPERS, PERIODICALS, 1103 Mail AND WRITINGS (a) The facility administrator of a Type II or III facility shall develop written policies and procedures which will permit incarcerated persons to purchase, receive and read any book, newspaper, periodical, or writing accepted for distribution by the United States Postal ☒ ☐ ☐ Service. The facility administrator shall develop and implement a written plan to make available a current newspaper or other like source, including a non-English language alternative, to ensure reasonable access to interested people. Nothing herein shall be construed as limiting the right of a facility administrator to: (1) exclude any publications or writings based on 1103 Mail any legitimate penological interest; ☒ ☐ ☐ (2) exclude obscene publications or writings, and 1103 Mail mail containing information concerning where, how, or from whom such matter may be obtained; and any matter of a character tending to incite murder, arson, riot, violent racism, or any other form of violence; any matter of a character tending ☒ ☐ ☐ to incite crimes against children; any matter concerning unlawful gambling or an unlawful lottery; the manufacture or use of weapons, narcotics, or explosives; or any other unlawful activity; (3) open and inspect any publications or packages 1103 Mail received by an incarcerated person; and ☒ ☐ ☐ 0900 Imperial HHCC PRO 23-24 Page 21 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) restrict the number of books, newspapers, 1115 Printed Material periodicals, or writings the incarcerated person may have in their cell or elsewhere in the facility Incarcerated people are limited to a total of at one time. ☒ ☐ ☐ five books and magazines in their housing area. Religious and legal materials are accepted unless there are safety concerns. 1067 ACCESS TO TELEPHONE 1104 Telephone Usage The facility administrator shall develop written policies Telephone hours are 0800 to 2200 hours and procedures which allow access to a telephone or every day. communication device beyond those telephone calls which are required by Section 851.5 of the Penal Code. Individuals who are known to have, or are perceived by The Herbert Hughes facility is dorm-style others as having hearing or speech impairments shall minimum security. Telephones are available be provided access to the appropriate ☒ ☐ ☐ during dayroom time which is 0700 to 2200 telecommunication device which will facilitate hours every day. communication. Such devices may include but are not limited to videophones, teletypewriters, or third-party communications assistance. An individual’s access to telephone communications shall not be withdrawn unless doing so is required to uphold the safety and security of the facility. 1068 ACCESS TO COURTS AND COUNSEL 1101 Access to Courts and Legal Counsel The facility administrator shall develop written policies Incarcerated people have access to and procedures to ensure incarcerated persons have attorney/legal needs 24 hours a day. access to the court and to legal counsel. Such access Attorneys have the option of using the video shall consist of: visitation system. ☒ ☐ ☐ The Herbert Hughes facility has two telephone stations that do not record attorney/client visits. The visiting hours are 0700-2200 hours. Afterhours visits are acceptable with the watch commander’s approval. (a) unlimited mail as provided in Section 1063 of these regulations, and, ☒ ☐ ☐ (b) confidential consultation with attorneys. ☒ ☐ ☐ 1069 ORIENTATION 1110 Orientation (a) In Type II, III, and IV facilities, the facility It is the responsibility of the Booking Officer administrator shall develop written policies and to give newly incarcerated individuals an procedures for the implementation of a program for orientation. The rules and regulations are people newly admitted to the facility designed to orient posted inside the holding areas. them at the time of placement in a living area. ☒ ☐ ☐ BSCC staff reviewed a copy of the Inmate Handbook and viewed the Orientation Video displayed at the Oren Fox Detention Facility where arrestees are booked into custody. Both written and verbal information shall be provided 1110 Orientation and may be supplemented with video orientation. ☒ ☐ ☐ Provision shall be made to provide accessible 1110 Orientation orientation information to each person, including those with disabilities, limited literacy, or those with limited ☒ ☐ ☐ English proficiency (LEP). 0900 Imperial HHCC PRO 23-24 Page 22 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such a program shall be published and include, but not be limited to, the following: ☒ ☐ ☐ (1) correspondence, visiting, and telephone usage 1110 Orientation rules; ☒ ☐ ☐ (2) rules and disciplinary procedures; 1110 Orientation ☒ ☐ ☐ (3) grievance procedures; 1110 Orientation ☒ ☐ ☐ (4) programs and activities available and method 1110 Orientation of application; ☒ ☐ ☐ (5) medical and mental health services; 1110 Orientation ☒ ☐ ☐ (6) classification/housing assignments; 1110 Orientation ☒ ☐ ☐ (7) court appearance where scheduled, if known; 1110 Orientation ☒ ☐ ☐ (8) voting, including registration; 1111 Voting Facility education staff assist with ☒ ☐ ☐ registering incarcerated people to vote and mailing out absentee ballots. (9) zero tolerance policy against sexual abuse and 518 PREA sexual harassment; and, ☒ ☐ ☐ (10) availability of personal care items and 2014 Personal Hygiene opportunities for personal hygiene. ☒ ☐ ☐ 1070 INDIVIDUAL/FAMILY SERVICE 1305 Services and Programs PROGRAMS Substance abuse education The facility administrator of a Type II, III, or IV facility shall develop written policies and procedures which facilitate cooperation with appropriate public or private Vocational education and employment agencies for individual or family social service preparation programs for incarcerated persons. Such a program ☒ ☐ ☐ shall utilize the services and resources available in the Pre-release resource information community and may be in the form of a resource guide or actual service delivery. The agency randomly polls individuals who have taken part in programs to assess if changes are needed to the services offered. The range and source of such services shall be at the discretion of the facility administrator and may include: The Herbert Hughes facility is minimum (a) risk and needs assessments; security and is used to house the work and (b) best practices in: kitchen crews. It offers English as a second (1) individual, group or family counseling; language, the Inside/Out college program, (2) drug and alcohol abuse counseling; and behavioral health services such as (3) cognitive behavioral interventions; Moral Recognition Therapy and Dialectical (4) vocational testing and counseling; Behavior Therapy. Charter School is (5) employment counseling; ☒ ☐ ☐ available for continuing education. (6) discharge and reentry planning; (c) referral to community resources and programs; (d) reentry planning and service development; (e) legal assistance; (f) regional center services for the developmentally disabled; and, (g) community volunteers. 0900 Imperial HHCC PRO 23-24 Page 23 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1071 VOTING 1111 Voting The facility administrator of a Type I (holding sentenced Facility education staff assist with incarcerated workers) II, III or IV facility shall develop registering incarcerated people to vote and written policies and procedures whereby the county ☒ ☐ ☐ with mailing out absentee ballots. registrar of voters allows qualified voters to vote in local, state, and federal elections, pursuant to election codes. 1072 RELIGIOUS OBSERVANCES 1303 Religious Services The facility administrator of a Type I, II, III or IV facility Various representatives from different shall develop written policies and procedures to provide religious organizations provide religious opportunities for incarcerated persons to participate in programs and services. Individual and religious services, practices, and counseling on a group counseling is available, as well as voluntary basis. program placement interviews and church services. ☒ ☐ ☐ Non-denominational Christian religious services and catholic services are provided. The Herbert Hughes facility offers religious service on Thursdays, Fridays, and Sundays from 1800 – 1930 hours. 1073 GRIEVANCE PROCEDURE 1106 Grievances (a) Each administrator of a Type II, III, or IV facility and Grievances are available via tablets in all Type I facilities which hold incarcerated workers shall housing areas. develop written policies and procedures whereby all incarcerated persons have the opportunity and ability to submit and appeal grievances relating to any ☒ ☐ ☐ BSCC staff reviewed a random selection of 20 grievances between March 2021 – conditions of confinement, including but not limited to: February 2023. The grievances were medical care; classification actions; disciplinary submitted and answered utilizing the tablet actions; program participation; telephone, mail, and system by appropriate staff for compliance visiting procedures; and food, clothing, and bedding. with this regulation. Such policies and procedures shall include: (1) a grievance form; 1106 Grievances ☒ ☐ ☐ (2) instructions for registering and appealing a 1106 Grievances grievance, including relevant deadlines; ☒ ☐ ☐ (3) a process for submission and handling of 1106 Grievances anonymous grievances; ☒ ☐ ☐ (4) resolution of the grievance at the lowest 1106 Grievances appropriate staff level; ☒ ☐ ☐ (5) appeal to the next level of review; 1106 Grievances ☒ ☐ ☐ (6) written reasons for denial of grievance at each 1106 Grievances level of review which acts on the grievance; ☒ ☐ ☐ (7) provision for a non-automated initial response 1106 Grievances within a reasonable time limit which shall not ☒ ☐ ☐ exceed a period of 15 calendar days; (8) provision for resolving questions of jurisdiction 1106 Grievances within the facility; ☒ ☐ ☐ (9) provision for providing a copy of the grievance, 1106 Grievances appeal, response, and related documents to the ☒ ☐ ☐ incarcerated person; and, (10) The facility manager or designee shall 1106 Grievances conduct regular review of grievances, responses, ☒ ☐ ☐ and appeals. 0900 Imperial HHCC PRO 23-24 Page 24 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Grievance System Abuse: 1106 Grievances The facility may establish written policy and procedure to control the submission of an excessive number of ☒ ☐ grievances. 1080 RULES AND DISCIPLINARY ACTIONS 1201 Inmate Disciplinary Procedure Wherever discipline is administered, each facility administrator shall establish written rules and ☒ ☐ ☐ disciplinary actions to guide the conduct of incarcerated persons. Such rules and disciplinary actions shall be stated The rules of conduct are in the Incarcerated simply and affirmatively and posted conspicuously in Person handbook available on the tablets housing units and the booking area or issued to each ☒ ☐ ☐ provided in all housing areas. person upon booking. For those individuals with limited literacy, who are 1201 Inmate Disciplinary Procedure unable to read English, and for persons with disabilities, provision shall be made for the jail staff to instruct them verbally or provide them with material in ☒ ☐ ☐ an understandable form regarding jail rules and disciplinary procedures and actions. 1081 PLAN FOR DISCIPLINE OF INCARCERATED 1201 Inmate Disciplinary Procedure PERSONS All notices of violation are forwarded to the Each facility administrator shall develop written policies watch commander. Minor violations that can and procedures for discipline of incarcerated persons. be handled with verbal counseling will be The plan shall include, but not be limited to, the done by the watch commander. More following elements: ☒ ☐ ☐ serious violations will be disseminated to a Disciplinary Hearing Officer for due process. The notices of violation will be served within 24 hours, if possible. Hearings take place 24-72 hours from the time the incarcerated person receives the notice. (a) Temporary Loss of Privileges: For minor acts of 1201.2.3 Sanctions non-conformance or minor violations of facility rules, staff may impose a temporary loss of privileges, such The agency divides the rules and as access to television, telephones, commissary, or ☒ ☐ ☐ regulations into three sections: minor, lockdown for less than 24 hours, provided there is medium, and major violations. written documentation and supervisory approval. (b) Disciplinary Actions: Major violations of facility rules 1201.2.3 Sanctions or repetitive minor acts of non-conformance or repetitive minor violations of facility rules shall be reported in writing by the staff member observing the ☒ ☐ ☐ act and submitted to the disciplinary officer. The consequences of such violations may include, but are not limited to: 1. Loss of good time/work time. 1201.2.3 Sanctions ☒ ☐ ☐ 2. Placement in disciplinary separation. 1201.2.3 Sanctions ☒ ☐ ☐ 3. Loss of privileges mandated by regulations. 1201.2.3 Sanctions ☒ ☐ ☐ A staff member with investigative and disciplinary 1201.2.2 Disciplinary Hearing authority shall be designated as a disciplinary officer to ☒ ☐ ☐ impose such consequences. Staff shall not participate in disciplinary review if they 1201.2.2 Disciplinary Hearing are involved in the charges. ☒ ☐ ☐ Such charges pending against an incarcerated person 1201.2.2 Disciplinary Hearing shall be acted on with the following provisions and ☒ ☐ ☐ within specified timeframes: 0900 Imperial HHCC PRO 23-24 Page 25 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1. A copy of the report, or a separate written notice 1201.2.2 Disciplinary Hearing of the violation(s), shall be provided to the ☒ ☐ ☐ incarcerated person. 2. Unless declined by the incarcerated person, a 1201.2.2 Disciplinary Hearing hearing shall be provided no sooner than 24 hours after the report has been submitted to the disciplinary officer and the incarcerated person has been informed of the charges in writing. The ☒ ☐ ☐ hearing may be postponed or continued for a reasonable time through a written waiver by the incarcerated person, or for good cause. 3. The incarcerated person shall be permitted to 1201.2.2 Disciplinary Hearing appear on their own behalf at the time of hearing and present witnesses and documentary evidence. The incarcerated person shall have ☒ ☐ ☐ access to staff or assistance when they have limited literacy, or the issues are complex. 4. A charge(s) shall be acted on no later than 72 1201.2.2 Disciplinary Hearing hours after an incarcerated person has been ☒ ☐ ☐ informed of the charge(s) in writing. 5. Subsequent to final disposition of disciplinary 1201.2.2 Disciplinary Hearing charges by the disciplinary officer, the charges and the action taken shall be reviewed by the ☒ ☐ ☐ facility manager or designee. 6. The incarcerated person shall be advised in a 1201.2.2 Disciplinary Hearing written statement by the fact-finders about the evidence relied on and the reasons for the ☒ ☐ ☐ disciplinary action. A copy of the record shall be kept pursuant to Penal Code Section 4019.5. 7. There shall be a policy of review and appeal to 1201.2.2 Disciplinary Hearing a supervisor on all disciplinary action. ☒ ☐ ☐ (c) Nothing in this section precludes a facility 1201.2.2 Disciplinary Hearing administrator from administratively separating any incarcerated person from the general population or program for reasons of personal, mental, or physical health, or under any circumstance in which the safety ☒ ☐ ☐ of the person, staff, program, or community is endangered, pending disciplinary action or a review as required by Section 1053 of these regulations. (d) Nothing in this section precludes the imposition of 1201.2.2 Disciplinary Hearing conditions or restrictions that reasonably relate to a ☒ ☐ ☐ legitimate, non-punitive administrative purpose. 0900 Imperial HHCC PRO 23-24 Page 26 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1082 FORMS OF DISCIPLINE 1201.2.3 Sanctions The degree of actions taken by the disciplinary officer The agency divides the rules and shall be directly related to the severity of the rule regulations into three sections: minor, infraction and promotion of desired behavior through a medium, and major violations. progressive disciplinary process. Acceptable forms of discipline shall consist of, but not be limited to, the following: (a) Loss of privileges. (b) Extra work detail. ☒ ☐ ☐ (c) Short term lockdown for less than 24 hours. (d) Removal from work details. (e) Forfeiture of “good time” credits earned under Penal Code Section 4019. (f) Forfeiture of “work time” credits earned under Penal Code Section 4019. 1083 LIMITATIONS ON DISCIPLINARY ACTIONS 1201 Disciplinary Procedure 1201.2.3 Sanctions The Penal Code and the State Constitution expressly prohibit all cruel and unusual punishment. Disciplinary The agency divides the rules and actions shall not include corporal punishment, group regulations into three sections: minor, punishment when feasible, or physical or psychological medium, and major violations. degradation. ☒ ☐ ☐ Additionally, there shall be the following limitations: (a) Disciplinary separation shall be considered an option of last resort and as a response to the most serious and threatening behavior, for the shortest time possible, and with the least restrictive conditions possible. (1) If a person is on disciplinary separation status 1201.2.3 Sanctions for 30 consecutive days there shall be a review by the facility manager before the disciplinary The Classification staff reviews all separation status is continued. This review shall Administrative Separation individuals. include a consultation with health care staff. Such ☒ ☐ ☐ reviews shall continue at least every fifteen days thereafter until the disciplinary status has ended. This review shall be documented. (2) The disciplinary separation cells or cell shall 1201 Disciplinary Procedure have the minimum furnishings and space specified in Title 24, Part 2, 1231.2.6 and 2.7. Occupants shall be issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be deprived of them through any portion of the day except that those ☒ ☐ ☐ incarcerated persons who engage in the destruction of bedding or clothing may be deprived of such articles. The decision to deprive a person of such articles of clothing and bedding shall be reviewed by the facility manager or designee during each 24-hour period. (3) If after placement in separation, mental health 1201 Disciplinary Procedure or medical staff determine that an individual has Lexipol Policy (draft) 601 Disciplinary serious mental illness or an intellectual disability, Separation; 601.6 Mental Health ☒ ☐ ☐ they shall be removed from disciplinary separation immediately upon this determination. 0900 Imperial HHCC PRO 23-24 Page 27 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The delegation of authority to any incarcerated 1201 Disciplinary Procedure person or group of incarcerated people to exercise the right of punishment over any other incarcerated person ☒ ☐ ☐ or group of incarcerated people. (Penal Code section 4019.5) (c) In no case shall a safety cell, as specified in Title 24, 1201 Disciplinary Procedure Part 2, 1231.2.5, or any restraint device be used for ☒ ☐ ☐ disciplinary purposes. (d) No incarcerated person may be deprived of the 1201 Disciplinary Procedure implements necessary to maintain an acceptable level of personal hygiene as specified in Section 1265 of ☒ ☐ ☐ these regulations. (e) Food shall not be withheld as a disciplinary 1201 Disciplinary Procedure measure. ☒ ☐ ☐ (f) Correspondence privileges shall not be withheld 1201 Disciplinary Procedure except in cases where the incarcerated person has violated correspondence regulations, in which case correspondence may be suspended for no longer than ☒ ☐ ☐ 72 hours, without the review and approval of the facility manager. (g) In no case shall access to courts and legal counsel 1201 Disciplinary Procedure be suspended as a disciplinary measure. ☒ ☐ ☐ 1084 DISCIPLINARY RECORDS All findings and sanctions imposed are provided to the incarcerated person in Penal Code Section 4019.5 requires that a record is writing and are documented in the Jail kept of all disciplinary actions administered therefore. Management System. This requirement may be satisfied by retaining copies of rule violation reports and report of the disposition of BSCC staff reviewed a random selection of ☒ ☐ ☐ each. rule violation reports and discipline appeals dated between March 2021 and August 2022 and found the agency in compliance with this regulation. 1206.5 MANAGEMENT OF COMMUNICABLE SO Manual 902.4 Initiating Temporary DISEASES IN A CUSTODY SETTING Custody (a) The responsible physician, in conjunction with the 2004 Communicable Diseases facility administrator and the county health officer, shall develop a written plan to address the identification, treatment, control and follow-up management of Arrestees are screened for communicable tuberculosis and other communicable diseases. The diseases during the initial booking process, plan shall cover the intake screening procedures, health inventory, inmate worker clearance, identification of relevant symptoms, referral for a and during sick call. medical evaluation, treatment responsibilities during ☒ ☐ ☐ incarceration and coordination with public health 1001 Kitchen Sanitation and Safety, officials for follow-up treatment in the community. The 1001.2.1 Physical Conditions plan shall reflect the current local incidence of communicable diseases which threaten the health of This policy requires food service employees incarcerated people and staff. to maintain current health cards and that the jail provides physical exams by qualified medical staff to ensure workers in the food service area are free from transmittable diseases. 0900 Imperial HHCC PRO 23-24 Page 28 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Consistent with the above plan, the health 2004 Communicable Diseases authority shall, in cooperation with the facility administrator and the county health officer, set forth in writing, policies and procedures in conformance with ☒ ☐ ☐ applicable state and federal law, which include, but are not limited to: (1) The types of communicable diseases to be 2004 Communicable Diseases reported; ☒ ☐ ☐ (2) The persons who shall receive the medical 2004 Communicable Diseases reports; ☒ ☐ ☐ (3) Sharing of medical information with 2004 Communicable Diseases incarcerated persons and custody staff; ☒ ☐ ☐ (4) Medical procedures required to identify the 2004 Communicable Diseases presence of disease(s) and lessen the risk of ☒ ☐ ☐ exposure to others; (5) Medical confidentiality requirements; 2004 Communicable Diseases ☒ ☐ ☐ (6) Housing considerations based upon behavior, 2004 Communicable Diseases medical needs, and safety of the affected ☒ ☐ ☐ incarcerated persons; (7) Provisions for consent by an incarcerated 2004 Communicable Diseases person that address the limits of confidentiality; ☒ ☐ ☐ and, (8) Reporting and appropriate action upon the 2004 Communicable Diseases possible exposure of custody staff to a ☒ ☐ ☐ communicable disease. 1211 SICK CALL 2026 Sick Call The facility administrator, in cooperation with the health The sick call nurse conducts sick calls authority, shall develop written policies and Monday – Friday. procedures, which provide daily sick call for all ☒ ☐ ☐ incarcerated persons or provision made that any incarcerated person requesting medical/mental health attention be given such attention. 1240 FREQUENCY OF SERVING 1003 Feeding Procedures In Temporary Holding, Type I, II, and III facilities, and Breakfast is served at 0400 hours. those Type IV facilities where food is served, food shall Lunch is served at 1000 hours. be served three times in any 24-hour period. At least Dinner is served at 1600 hours. one of these meals shall include hot food. Supplemental food must be served to incarcerated ☒ ☐ ☐ Due to the COVID-19 pandemic, the agency persons if more than 14 hours pass between evening is serving one hot meal per day. They and morning meals. Additionally, supplemental food anticipate going back to two hot meals soon. must be served to people on medical diets in less than the time period outlined above, if prescribed by the responsible physician. A minimum of fifteen minutes shall be allowed for the 1003 Feeding Procedures actual consumption of each meal except for those on medical diets where the responsible physician has ☒ ☐ ☐ prescribed additional time. Provisions shall be made for incarcerated persons who 1003 Feeding Procedures may miss a regularly scheduled facility meal. They shall be provided with a substitute meal and beverage, and ☒ ☐ ☐ on medical diets shall be provided with their prescribed meal. 0900 Imperial HHCC PRO 23-24 Page 29 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1260 STANDARD INSITUTIONAL CLOTHING 704 Laundry Services The standard issue of climatically suitable clothing to The agency has Laundry Officers that are incarcerated people held after arraignment in all but responsible for overseeing the operation of ☒ ☐ ☐ Court Holding, Temporary Holding, and Type IV clothing issue and laundry operations. They facilities shall include, but not be limited to: supervise incarcerated workers during operations and clothing issuance. (a) Clean socks and footwear; 704 Laundry Services ☒ ☐ ☐ (b) Clean outergarments; and, 704 Laundry Services ☒ ☐ ☐ (c) Clean undergarments; 704 Laundry Services ☒ ☐ ☐ (1) For males – shorts and undershirt, and 704 Laundry Services ☒ ☐ ☐ (2) For females – bra and two pairs of panties. 704 Laundry Services ☒ ☐ ☐ The person’s personal undergarments and footwear 704 Laundry Services may be substituted for the institutional undergarments and footwear specified in this regulation. This option notwithstanding, the facility has the primary ☒ ☐ ☐ responsibility to provide the personal undergarments and footwear. All issued and exchanged clothing shall be clean and 704 Laundry Services free of holes or tears, reasonably fitted, durable, easily laundered and repaired. Undergarments shall be clean, free of holes or tears, and substantially free of stains. ☒ ☐ ☐ Individuals shall be able to select the garment type more compatible with their gender identity and gender expression. 1264 CONTROL OF VERMIN IN PERSONAL 703 Vermin and Pest Control CLOTHING 703.2.3 Disinfecting of Infested Clothing and Bedding There shall be written policies and procedures developed by the facility administrator to control contamination and/or spread of vermin in all ☒ ☐ ☐ incarcerated people’s personal clothing. Infested clothing shall be cleaned, disinfected, or stored in a closed container so as to eradicate or stop the spread of vermin. 1265 ISSUE OF PERSONAL CARE ITEMS 2014 Personal Hygiene There shall be written policies and procedures BSCC staff confirmed the issuance of developed by the facility administrator for the issue of personal care items during the onsite personal hygiene items. Each menstruating person inspection and found the agency in shall be provided with sanitary napkins, panty liners, ☒ ☐ ☐ compliance with this regulation. and tampons as requested with no maximum allowance. Each person to be held over 24 hours who is unable to supply themself with the following personal care items, because of either indigency or the absence of a canteen, shall be issued: (a) Toothbrush, 2014 Personal Hygiene ☒ ☐ ☐ (b) Dentifrice, 2014 Personal Hygiene ☒ ☐ ☐ (c) Soap, 2014 Personal Hygiene ☒ ☐ ☐ (d) Comb, and 2014 Personal Hygiene ☒ ☐ ☐ (e) Shaving implements. 2014 Personal Hygiene ☒ ☐ ☐ 0900 Imperial HHCC PRO 23-24 Page 30 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Personal care items shall be issued within the first 12 2014 Personal Hygiene hours of housing assignment. Incarcerated persons shall not be required to share any personal care items ☒ ☐ ☐ listed in items “a” through “d.” Incarcerated people will not share disposable razors. 2014 Personal Hygiene Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among incarcerated people, must be disinfected between individual uses by the method ☒ ☐ ☐ prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Division 9, Title 16, California Code of Regulations. 1266 SHOWERING 2014 Personal Hygiene There shall be written policies and procedures The Herbert Hughes Correctional Facility is developed by the facility administrator for dorm-style minimum-security general showering/bathing. Incarcerated persons shall be ☒ ☐ ☐ population and houses males and females. permitted to shower/bathe upon assignment to a The dayroom/showers are accessible every housing unit and at least every other day or more often day from 0800 – 2200 hours. if possible. Absent exigent circumstances, no person shall be 2014 Personal Hygiene prohibited from showering at least every other day following assignment to a housing unit. If showering is prohibited, it must be approved by the facility manager ☒ ☐ ☐ or designee, and the reason(s) for prohibition shall be documented. 1267 HAIR CARE SERVICES 2014 Personal Hygiene Lexipol Policy (draft) 807 Incarcerated (a) Hair care services shall be available. Person Hygiene; 807.8 Barber and Cosmetology Services ☒ ☐ ☐ Each facility gives access to hair care services. (b) Except those who may not shave for reasons of Lexipol Policy (draft) 807 Incarcerated identification in court, incarcerated people shall be Person Hygiene; 807.8 Barber and allowed to shave daily and receive hair care services at Cosmetology Services least once a month. The facility administrator may ☒ ☐ ☐ suspend this requirement in relation to people who are considered to be a danger to themselves or others. (c) Equipment shall be disinfected, after each use, by a Lexipol Policy (draft) 807 Incarcerated method approved by the State Board of Barbering and Person Hygiene; 807.8 Barber and Cosmetology to meet the requirements of Title 16, Cosmetology Services ☒ ☐ ☐ Division 9, Sections 979 and 980, California Code of Regulations. 1270 STANDARD BEDDING AND LINEN ISSUE 704 Laundry Services 704.2.6 Bedding Issue The standard issue of clean suitable bedding and linens, for each incarcerated person entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) one serviceable mattress which meets the 704 Laundry Services requirements of Section 1272 of these regulations; ☒ ☐ ☐ (b) one mattress cover or one sheet; 704 Laundry Services ☒ ☐ ☐ (c) one towel; and, 704 Laundry Services ☒ ☐ ☐ (d) one blanket or more depending up on climatic 704 Laundry Services conditions. ☒ ☐ ☐ 0900 Imperial HHCC PRO 23-24 Page 31 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy and procedure shall require that items (a), (b), 704 Laundry Services and (d) above be provided prior to the first night in the ☒ ☐ ☐ facility. Two blankets or sleep bag may be issued in place of 704 Laundry Services one mattress cover or one sheet at the request of the ☒ ☐ ☐ incarcerated person. 1280 FACILITY SANITATION, SAFETY, AND 500 Security MAINTENANCE 700 Facility Sanitation The facility administrator shall develop written policies The night shift Floor Officers ensure and procedures for the maintenance of an acceptable cleaning supplies are distributed before level of cleanliness, repair and safety throughout the morning. The Floor Officers retrieve facility. Such a plan shall provide for a regular schedule cleaning supplies after the 2200 headcount, of housekeeping tasks and inspections to identify and they inspect for good working order, broken, correct unsanitary or unsafe conditions or work worn, or lost items. They replace practices which may be found. disinfectant as necessary and clean the mops. 702 Housekeeping Plan Every facility has a detailed cleaning schedule. 703 Vermin and Pest Control ☒ ☐ ☐ The pest control program is managed by the Administrative Sergeant or their designee. Each facility is inspected monthly. Routine spraying is overseen by the Administrative Lieutenant. Professional contractors or individual service providers will visit the facilities once per quarter. 900 Facility Maintenance: 901 Maintenance Inspection Report 902 Reporting Maintenance Problems 903 Environmental Control System 904 Safety Inspection Report 1901.3.4 Maintenance Inspections Facility maintenance inspections are conducted weekly by designated jail staff and recorded on a maintenance log. 0900 Imperial HHCC PRO 23-24 Page 32 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot DETENTION OF MINORS YES NO N/A P/P/REFERENCE - COMMENTS Are minors held in this facility? Minors are never brought into the facility. If yes, the following sections including those summarizing the regulations identified in Title 15, Article 8 of these regulations apply (Minors in Jails). ☐ ☐ ☒ Note: Reference PC § 207.1(b), 207.6, 707.1 42 USC 5633 SECTION 223(a)(12) SEPARATION Juveniles are not confined or detained in any facility in which they have contact with adult prisoners. ☐ ☐ ☒ Reference: WIC 208 1101 RESTRICTIONS ON CONTACT WITH INCARCERATED ADULTS The facility administrator shall establish policies and procedures to restrict sight and sound contact, as defined in Section 1006, between detained minors and adults confined in the facility. The policies and procedures should consider trauma-informed approaches in protecting minors from contact. ☐ ☐ ☒ In situations where brief or accidental contact may occur, such as booking or facility movement, facility staff (trained in the supervision of incarcerated people) shall maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. The above restrictions do not apply to minors who are participating in supervised program activities pursuant to Section 208 (c) of the Welfare and Institutions Code. 1102 CLASSIFICATION The facility administrator shall develop and implement a written plan designed to provide for the safety of staff ☐ ☐ ☒ and minors held at the facility. The plan shall include the following: (a) a procedure for receiving and transmitting information regarding minors who present a risk or hazard to self or others while confined at the facility, and the separation of ☐ ☐ ☒ such minors to the extent possible within the limits of the facility. (b) a procedure to provide care for any minor who appears to be in need of or who requests medical, mental health, or developmental disability treatment. Written procedures shall be established by the responsible ☐ ☐ ☒ health administrator in cooperation with the facility administrator. (c) a suicide prevention program designed to identify, monitor, and provide treatment to those minors who ☐ ☐ ☒ present a suicide risk. 0900 Imperial HHCC PRO 23-24 Page 33 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot (d) provide that minors be housed separately from adults and not be allowed to come or remain in contact with adults except as provided in Section 208(c) of the ☐ ☐ ☒ Welfare and Institutions Code. 1103 RELEASE PROCEDURES Facility staff shall notify the parents or guardians prior to the release of a minor. The minor's personal clothing and ☐ ☐ ☒ valuables shall be returned to the minor, parents or guardian, upon the minor's release or consent. 1104 SUPERVISION OF MINORS The facility administrator shall develop and implement ☐ ☐ ☒ policy and procedures that provide for: (a) continuous around-the-clock supervision of minors with assurance that staff can hear and respond; and, ☐ ☐ ☒ (b) safety checks of minors at least once every 30 minutes. These safety checks shall include the direct visual observation of movement and skin. Safety checks shall not be replaced, but may be supplemented by, an audio/visual electronic surveillance system designed to ☐ ☐ ☒ detect overt, aggressive, or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented. 1105 RECREATIONAL PROGRAMS The facility administrator shall develop written policies and procedures to provide a recreation program that shall protect the welfare of minors and incarcerated ☐ ☐ ☒ adults, recognize facility security needs and comply with minimum jail standards for recreation (California Code of Regulations, Title 15, Section 1065). 1106 DISCIPLINARY PROCEDURES Nothing in this regulation shall prevent the administrator from removing a detained minor from the general population or program for reasons of the minor's mental or physical health; or under any circumstances in which ☐ ☐ ☒ the safety of the minor, incarcerated adults, staff, the program or community is endangered, pending a disciplinary action or review. With the exceptions noted below, the provisions of Section 1080-1084 shall apply when a minor is involved in disciplinary actions. (a) Pursuant to Welfare and Institutions Code Section 208.3, minors may not be placed in room confinement ☐ ☐ ☒ for disciplinary purposes. (b) Permitted forms of discipline include: (1) temporary loss of privileges; and, ☐ ☐ ☒ (2) loss of privileges mandated by applicable regulations. ☐ ☐ ☒ (c) Access to visitation and recreation shall be restricted only after a second level review by a supervisor or manager and shall not extend beyond five days without ☐ ☐ ☒ subsequent review. (d) Prohibited forms of discipline include: (1) discipline that does not fit the violation; ☐ ☐ ☒ (2) corporal punishment; ☐ ☐ ☒ (3) discipline imposed by incarcerated persons; ☐ ☐ ☒ 0900 Imperial HHCC PRO 23-24 Page 34 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot (4) placement in safety cells, sobering cells, or any other cell not specifically designated for the ☐ ☐ ☒ detention of minors; (5) deprivation of food; and, ☐ ☐ ☒ (6) room confinement. ☐ ☐ ☒ 1120 EDUCATION PROGRAM FOR MINORS IN JAILS Whenever a minor is held in a Type II or III facility, the facility administrator shall coordinate with the County ☐ ☐ ☒ Department of Education or County Superintendent of Schools to provide education programs as required by Section 48200 of the Education Code. 1122.5 PREGNANT MINORS (a) The health administrator, in cooperation with the facility administrator, shall develop written policies and ☐ ☐ ☒ procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant minors. The policy shall address requirements ☐ ☐ ☒ of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery or termination of the pregnancy shall not be restrained by the use of leg or waist ☐ ☐ ☒ restraints, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery or termination of the pregnancy, shall not be restrained by the wrists, ankles, or both, unless deemed necessary for the ☐ ☐ ☒ safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, labor, delivery, or recovery after ☐ ☐ ☒ delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, they shall be advised, orally or in writing, of the standards and policies governing pregnant ☐ ☐ ☒ minors. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and procedures for notification of the court of jurisdiction ☐ ☐ ☒ and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 0900 Imperial HHCC PRO 23-24 Page 35 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot ADULT TYPE I, II, III AND IV FACILITIES PHYSICAL PLANT EVALUATION The Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 6/94; 2/99; 2001 BSCC Code: 0900 FACILITY NAME: Herbert Hughes Correctional Center FACILITY TYPE: II 6/94: X 2/99: X 2001: X 2005: 2008: 2010: APPLICABLE REGULATIONS (Check All That Apply): 2013: Other: 1963 FIELD REPRESENTATIVE: Jill Farris DATE: April 24, 2023 TITLE 24 SECTION YES NO N/A COMMENTS Reception and Booking (2.1) Contains a weapons locker outside the security  perimeter of the facility, designed as outlined in these regulations. Contains a cell or room for confinement pending  booking Contains a detoxification cell, where applicable 01: Name change to “sobering cell.”  2-99: Two detoxification cells are provided if both male and female inmates are held. Contains safety cell(s) (WA)  Shower room available 2-99: Access to shower must be within the secure  area Provides secure vault or storage for inmate valuables  Telephone(s) available for inmate use (PC § 851.5)  2-99: Unobstructed access to hot and cold running water for staff use.  Temporary Holding Cell or Room (2.2) There are no cells of this type in the facility.  Contains 10 square feet of floor area per inmate Holds no more than 16 inmates  Is not smaller than 40 square feet and has a clear  ceiling height of 8 feet or more Contains sufficient seating to accommodate all  inmates Contains water closet (toilet), wash basin, and drinking  fountain as specified by these regulations Provides for clear visual supervision by staff  Temporary Staging Cell or Room (2.3) There are no cells of this type in the facility.  Holds inmates classified and segregated per Title 15 § 1050 and 1053 Holds inmates for four hours or less  Limited to holding no more than 80 inmates  Contains 10 square feet of floor area per inmates and  has a clear ceiling height of 8 feet or more. Is at least 160 square feet  0900 Imperial HHCC PHY 23-24 - 1 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Contains sufficient seating to accommodate all  inmates Contains water closets (toilets), wash basins and  drinking fountains as specified by these regulations Provides for clear visual supervision by staff  Detoxification/Sobering Cell (2.4) There are no cells of this type in the facility.  01: Name change to “sobering cell.” Contains 20 square feet of floor area per inmate Is limited to no more than 8 inmates  Is no smaller than 60 square feet and has a clear  ceiling height of 8 feet or more Contains a water closet (toilet) wash basin and  drinking fountain as specified by these regulations Has padded partitions located next to toilet fixtures  Provides for clear visual supervision by staff  Padding on floor  01: A shower is accessible in the secure portion of the facility  Safety Cell (2.5) There are no cells of this type in the facility. Contains 48 square feet with one floor dimension of a  least 6 feet and a clear ceiling height of 8 feet or more Is limited to one inmate  Contains a flushing ring toilet, mounted flush with the  floor, with controls located outside the cell Padded floor, door and walls  Equipped with a variable intensity, security light,  inaccessible to the occupant Has one or more vertical view panels, not more than 4 inches wide nor less than 24 inches long, which  provide a view of the entire cell Has a food pass with lockable shutter no more than 4 inches high and, with between 26 and 32 inches from  the bottom of the food pass to the floor 01: Wall or ceiling mounted devices are inaccessible to inmate occupant.  Single Occupancy Cells (2.6) There are no cells of this type in the facility.  Maximum capacity of one inmate Contain a minimum of 60 square feet of floor area in Type I facilities and 70 square feet in Type II and III  facilities Have a minimum clear ceiling height of 8 feet and a  minimum width of 6 feet Contain a water closet (toilet), wash basin and  drinking fountain as specified by these regulations Contain a bunk, desk and seat (Desk and seat not required in Type I facilities.)  0900 Imperial HHCC PHY 23-24 - 2 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Double Occupancy Cells (2.7) There are no cells of this type in the facility.  Maximum capacity of two inmates Contain a minimum of 60 square feet of floor area in Type I facilities and 70 square feet in Type II and III  facilities Have a minimum clear ceiling height of 8 feet and a  minimum width of 6 feet Contain a water closet (toilet), wash basin and  drinking fountain as specified by these regulations Contain 2 bunks, 1 desk and 1 seat (Desk and seat not required in Type I facilities.)  Dormitories (2.8) (Note: 2001 regulations reduced the double bunk requirement from 75 to 70 square feet and added provision for triple bunks. This is the “least restrictive standard.” 2005 revisions added clarifying language, but did not change the calculations.) Contain at least 50 square feet of floor area per inmate for single bed units; at least 70 square feet of floor space per inmate for double bed units; and, at  least 90 square feet for triple bed units. Eight foot clear ceiling height required. (To calculate double bunked RC: 70 square feet divided by 2 inmates = 35 square feet + 35 square feet dayroom = 70 square feet per inmate. To calculate triple bunked RC: 90 square feet divided by 3 inmates=30 square feet + 35 square feet dayroom=65 square feet per inmate.) Designed for no more than 64 and no less than 4 inmates  13: Deleted “less” and “fewer” Provide access to toilets separate from wash basins and drinking fountains as specified by these  regulations Provide secure storage space for each inmate's personal items (NA Type I)  13: Deleted “secure” and “of”. Added “space for” 0900 Imperial HHCC PHY 23-24 - 3 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms (2.9) Dorm 2 had 56 bunks with a rated capacity of (Required for inmates in Type II and III facilities 50. Dorm 3 had 76 bunks with a rated capacity (excluding "special use" cells) and inmate workers in of 62. Type I facilities.) Dorm 4 had 74 bunks with a rated capacity of 62. Contain 35 square feet of floor area per inmate, Dorm 5 had 56 bunks with a rated capacity of exclusive of 3 foot wide corridors in front of 50. cells/rooms  2-99: Deleted 3 foot corridor in front of cells/rooms Dorms 3 and 4 house federal incarcerated 10: Deleted the term “exclusive of 3 feet (914 mm).” individuals with county individuals. 13: Deleted “exclusive of circulation corridors of 3 feet (914mm) When the dormitories exceed the rated capacity, you are considered noncompliant with this regulation. On the day of inspection, the population of each dormitory was under their rated capacity. Contain tables and seating to accommodate the maximum number of inmates allowed access at a given time. (Note 2001 revisions added reference to  access at a given time and are the least restrictive standard.) Exercise Area (2.10) Provided in Type II and III facilities. Type IV facilities  must have a recreation area or provide community access to one. Clear height of 15 feet  Has required surface area: 80 % of maximum rated Not required under the 1976 Standards inmate capacity, multiplied by 50 square feet, divided  by number of one-hour exercise periods per day, equals the required surface area. 2-99: Provides free access to a toilet, wash basin and  drinking fountain Provides adequate security  Program/Multipurpose Space (2.11) (NA Type I) There is sufficient area and furnishings to meet the  needs of the facility programs. (See regulation for discussion of applicability to Type IV.) Medical Examination Room (2.12) There is one suitably equipped medical exam room in every Type II or III facility designed to house 25 or  more inmates. 2-99: Required in all facilities that provide on-site health care. Located within the security area and provide for  privacy of inmates Not less than 100 square feet of floor space with no  single dimension less than 7 feet 0900 Imperial HHCC PHY 23-24 - 4 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Provide hot and cold running water 2-99: Hot and cold running water in any room where  medical procedures are provided 2-99: Lockable storage for medical supplies  Pharmaceutical Storage Space (2.13) There is lockable storage space for medical supplies  and pharmaceuticals (Title 15 § 1216). Medical Care Housing (2.14) Medical care housing is available at the Adult Regional Facility and the Oren Fox Detention Applicable to Type II and III facilities where the facility  Facility. Inmates requiring special medical program indicates special medical care housing is care are transferred to either of those facilities. needed. Housing is located within the security area, accessible to both male and female inmates, but not in the living  area of either. Provides lockable storage area for medical  instruments 2-99: Negative pressure isolation rooms are designed to the community standard.  Hare Care Space (2.15) Space and equipment are available.  2-99: Requirement deleted. Commissary (2.16) (NA Type I)  Inmates can purchase specified items. There is secure storage for commissary stock. 01: Revisions limit requirement for secure storage to circumstances when commissary supplies are  kept within the security perimeter. Dining Facilities (2.17) (NA Type I)  There are 15 square feet and sufficient tables and seating for each inmate being fed. Dining space does not include toilets, wash basins or showers, without an appropriate visual barrier. 2-99: Visual barrier requirement deleted for wash  basins Visiting Space (2.18)  There is sufficient visiting area. Safety Equipment Storage (2.19) Adequate space is provided to store equipment such  as fire extinguishers, SCBA, emergency lights, etc. 0900 Imperial HHCC PHY 23-24 - 5 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Janitors' Closet (2.20) A securely lockable janitor’s closet provides sufficient  storage for cleaning implements and supplies and is located within the security area (Type II only). A mop sink is available within the security area (Type II). It may be outside the security area in CH, TH and  Types I, III & IV. Storage Room (2.21) One or more storage rooms are required to accommodate a minimum of 80 cubic feet of storage per inmate for inmate clothing and personal property, institutional clothing, bedding and supplies.  (Type I facilities may be excluded from storage space requirement for personal and institutional clothing unless clothing is issued.) Audio or Visual Monitoring (2.22) 2023: The agency is currently upgrading their (Prior to 2005 this was N/A for Type III and IV housing cameras and intercom systems; therefore, only minimum security inmates. In 2005 applicability they will be inspected at a later date in this was extended to all CH, TH, Type I, II, III and IV inspection cycle. facilities regardless of security level.) There is an audio monitoring system capable of alerting staff in a central control. When visual electronic surveillance is used, it is located primarily in corridors, elevators, or at points on the security perimeter such as entrances and exits. 2-99: Video monitoring option and references to electronic surveillance located primarily in corridors, elevators or points in security perimeter were deleted. 08: Audio monitoring system shall be located in temporary holding cells or rooms, temporary staging cells or rooms, sobering cells, safety  cells, single and double occupancy cells, dormitories, dayrooms, exercise areas, and correctional program /multipurpose space, capable of alerting personnel who can respond immediately. Central control requirement deleted. 10 Deleted language referring to central control point. 10 Terminate at a location where staff can respond immediately. 13: Deleted “stationed in a central control point” 13: Added “in temporary holding cells, or rooms, temporary staging cells, or rooms, sobering cells, safety cells, single and double occupancy cells, dormitories, dayrooms, exercise areas, and correctional program/multipurpose space” 1: Added “who can respond immediately” 0900 Imperial HHCC PHY 23-24 - 6 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Laundry Facilities (2.23) Type IV facilities make provision for washing and  drying personal laundry. Emergency Power (2.24) There is an emergency power source available and capable of providing minimal lighting in all areas and  maintaining fire and life safety, security, communication and alarm systems. Confidential Interview Rooms (2.25) There is at least one suitably furnished confidential interview room in every Type II facility designed for 25  or more inmates. 2-99: Applicable to every facility which provides on- site health care Located in the security area, accessible by both male  and female inmates Provides at least 70 square feet floor area with no single dimension less than 6 feet  Attorney Interview Space (2.26) (NA Type IV) Not applicable at the time of construction.  Available and provides for confidentiality Water Closets (Toilets)/Urinals (3.1) Provide for inmate privacy/modesty with staff being able to visual supervise; one is provided in every single and double occupancy cell and at the following ratio elsewhere: 1:10 in dormitories (changed from 1:8 in 2001); 1:8 in detoxification/sobering cells;  1:16 in holding cells; 1:20 in exercise areas; and, Accessible to dayroom occupants no specified ratio. 2-99: Accessible at no specified ratio in exercise areas. Privacy requirement deleted. See regulation for calculations of urinal substitutions. 0900 Imperial HHCC PHY 23-24 - 7 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Wash basins (3.2) Provide hot and cold or tempered water; one is provided in every single and double occupancy cell and at the following ratio elsewhere: 1:10 in dormitories (changed from 1:8 in 2001); 1:8 in detoxification/sobering cells; 1:20 in exercise areas; and,  Accessible to dayrooms at no specified ratio. 2-99: Accessible in exercise areas at no specified ratio See regulation for calculations of wash basin trough substitutions. Drinking Fountains (3.3) One is provided in every single and double occupancy cell and in dormitories. Accessible to inmates in dayrooms  2-99: One is provided in every single and double occupancy cell, holding and staging cells and detoxification cells. It must be accessible to inmates in dayrooms and exercise areas. The water outlet (bubbler) is mechanically actuated and at an angle that prevents wastewater from flowing over the outlet (bubbler). There is a mouth guard on  the water outlet. 2-99: Mouth guard requirement deleted Showers (3.4) Available at a ratio of 1:20; provide hot and cold or tempered water; shower stalls/areas are designed and constructed of materials that are impervious to water  and soap so that they may be easily cleaned. 2-99: Ratio changed from 1:16; specified that shower areas must provide modesty for inmates, with staff ability to supervise. Beds/Bunks (3.5) At least 30 inches wide and 76 inches long with 21 inches between pans; constructed of pan bottom type or concrete; securely fastened to the floor and/or wall  in facilities higher than minimum security. 01: Must be elevated off the floor. Must have a solid bottom. 0900 Imperial HHCC PHY 23-24 - 8 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (3.6) Lighting in housing units, dayrooms and activity areas is sufficient to permit easy reading by a person with normal vision, and is not less than 20 foot-candles at desk level and in the grooming area. Night lighting is sufficient for purposes of supervision.  Lighting is centrally controlled and/or occupant controlled in housing cells or rooms. Light fixtures are of secure design in areas higher than minimum security. Windows (3.7) In housing areas higher than minimum security, windows that are accessible to inmates are no greater  than 5 inches in on dimension. 13: Added “exterior” before windows Cell Padding (3.8) There are no detoxification, sobering, or safety cells at this facility. The floors and partition are padded in detoxification cells. In safety cells, floors, doors, walls and  everything on them are padded. All padded cells are equipped with a tamper resistant fire sprinkler approved by the SFM. All padding is: approved for use by the SFM; nonporous; at least ½ inch thick; of a unitary or laminated construction; firmly bonded to all surfaces;  and, without exposed seams. Mirrors/Shelves/Clothes Hooks (3.9)  A mirror of a material appropriate to the level of security is provided near each wash basin. Consistent with security needs, shelves and clothes hooks are provided wherever feasible.  2-99: Requirement for shelves and hooks deleted Clothes hooks are of a collapsible hook type 2-99: Requirement for hooks deleted  Seating (3.10) Seating is designed to the level of security. When bench seating is used, eighteen inches of bench are  provided per inmate. 2-99: In holding and staging cells, seating is securely fastened to the wall and/or floor. 0900 Imperial HHCC PHY 23-24 - 9 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Table/Seat (3.11) (NA Type I) A table and seat is provided in single and double  occupancy cells. Weapons Locker (3.12) (NA type IV and Minimum Security Facilities) A secure weapons locker is located outside the security perimeter of the facility. Lockers have individual compartments, locks and keys.  08: “No weapons are brought into the security area” deleted from the regulation. 13: Deleted “such that no officer shall bring into the security area any weapon” Design Requirements (102(c)6) Design requirements as specified in Title 24, Part 1, 102(c)6 are met. (See regulation for specific  requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 0900 Imperial HHCC PHY 23-24 - 10 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 0900 FACILITY: Herbert Hughes Correctional Center TYPE: II RC: 324 FIELD REPRESENTATIVE: Jill Farris DATE: April 24, 2023 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Note: Rated Capacity (RC) for 1963 dorms is based on 75 sq. ft./inmate, with 1 toilet and wash basin for every 8 inmates and one shower/16 inmates. In 2003, the RC was changed from 302 to 324, based on 1998 regulations, which reduced the square footage requirements. At that time, the capacity for D-3 and D-4 was increased by 11 each, based upon the following formula: 4,358 square feet/70 square feet housing and dayroom per inmate = 62 inmates maximum capacity. D-1 Dorm 1963 1 58 50 50 20.0 X 110.0 X 12 5 1 8 1 6 Note: 8’ urinal; 12 seats in dayroom. D-2 Dorm 1963 1 56 50 50 20.0 X 110.0 X 12 5 1 8 1 6 Note: 8’ urinal; 6 seats in dayroom Irregular D-3 Dorm 1998 1 76 62 62 5 1 8 1 6 dimensions Note: 8’ urinal; 18 seats in dayroom. 4,358 square feet Irregular D-4. Dorm 1998 1 74 62 62 5 1 8 1 6 dimensions Note. 8’ urinal; 12 seats in dayroom. 4,358 square feet D-5 Dorm 1963 1 56 50 50 20.0 X 110.0 X 12 5 1 8 1 6 Note: 8’ urinal D-6 Dorm 1963 1 40 50 50 20.0 X 110.0 X 12 5 1 8 1 6 Note: 8’ urinal; 6 seats. Notes: *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 0900 Imperial HHCC LASE 23-24 - 1 - A360 LAS Adult. dot (03/01) TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 0905 FACILITY NAME: Oren R. Fox Medium Security Detention Facility (OFDF) FACILITY TYPE: II PERSON(S) INTERVIEWED: Lieutenant Juan Chavarin, Sergeant James Vooris, Corporal Antonio Garcia FIELD REPRESENTATIVE: Jill Farris DATE: April 24, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1020 CORRECTIONS OFFICER CORE COURSE2 Imperial County Sheriff’s Office Corrections Bureau Policy and Procedure Manual (a) In addition to the provisions of California Penal 1601 Training: Corrections Academy Code Section 831.5, all custodial personnel of a Type Procedures I, II, III, or IV facility shall successfully complete the “Corrections Officer Core Course” as described in ☒ ☐ ☐ Section 179 of Title 15, CCR, within one year from the The Standards and Training for Corrections date of assignment. (STC) Division of the BSCC found the agency staff in compliance for the July 1, 2021 – June 30, 2022, training cycle. (b) Custodial Personnel who have successfully 1601 Training: Corrections Academy completed the course of instruction required by Penal Procedures Code Section 832.3 shall also successfully complete the “Corrections Officer Basic Academy Supplemental The Standards and Training for Corrections Core Course” as described in Section 180 of Title 15, ☒ ☐ ☐ (STC) Division of the BSCC found the CCR, within one year from the date of assignment. agency staff in compliance for the July 1, 2021 – June 30, 2022, training cycle. 1021 JAIL SUPERVISORY TRAINING 1602 Jail Training Officer Program 1607 Annual Training: Continuing Prior to assuming supervisory duties, jail supervisors Professional Training shall complete the core training requirements pursuant to Section 1020, Corrections Officer Core Course. The Standards and Training for Corrections ☒ ☐ ☐ (STC) Division of the BSCC found the agency staff in compliance for the July 1, 2021 – June 30, 2022, training cycle. In addition, supervisory personnel of any Type I, II, III or IV jail shall also be required to complete either the The Standards and Training for Corrections STC Supervisory Course (as described in Section 181, (STC) Division of the BSCC found the ☒ ☐ ☐ Title 15, CCR) or the POST supervisory course within agency staff in compliance for the July 1, one year from date of assignment. 2021 – June 30, 2022, training cycle. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 For STC participating agencies, consistency with training sections 1020, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 0905 Imperial Oren Fox PRO 23-24 Page 1 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1023 JAIL MANAGEMENT TRAINING 1607 Annual Training: Continuing Professional Training Managerial personnel of any Type I, II, III or IV jail shall be required to complete either the STC management The Standards and Training for Corrections course (as described in Section 182, Title 15, CCR) or ☒ ☐ ☐ (STC) Division of the BSCC found the the POST management course within one year from agency staff in compliance for the July 1, date of assignment. 2021 – June 30, 2022, training cycle. 1025 CONTINUING PROFESSIONAL TRAINING 1604 Electronic Continuing Education: Correspondence Courses With the exception of any year that a core training 1606 STC Compliance: Jail Supervisory module is successfully completed, all facility/system and Management Training administrators, managers, supervisors, and custody ☒ ☐ ☐ 1607 Annual Training: Continuing personnel of a Type I, II, III, or IV facility shall Professional Training successfully complete the “annual required training” specified in Section 184 of Title 15, CCR. 1027 NUMBER OF PERSONNEL 106 Administration: Minimum Staffing A sufficient number of personnel shall be employed in The policy sets a specific number of staff each local detention facility to ensure the ☒ ☐ ☐ needed to work at each facility, minimum implementation and operation of the programs and staffing levels, and how to cover vacancies. activities required by these regulations. Whenever there is a person in custody, there shall be SO Manual 902.3.2 Supervision in at least one employee on duty at all times in a local Temporary Custody detention facility or in the building which houses a local detention facility who shall be immediately available BSCC staff reviewed a staffing roster for the and accessible to incarcerated people in the event of ☒ ☐ ☐ Herbert Hughes Correctional Facility, an emergency. Regional Adult Detention Facility, the Oren Fox Detention Facility, and the Video Visitation Center. Such an employee shall not have any other duties SO Manual 902.3.2 Supervision in which would conflict with the supervision and care of Temporary Custody ☒ ☐ ☐ incarcerated people in the event of an emergency. Whenever one or more females are in custody, there 106 Administration: Minimum Staffing shall be at least one female employee who shall be immediately available and accessible to such females. The policy requires at least one female and Note: Reference PC§ 4021. one male correctional officer on duty every ☒ ☐ ☐ shift. SO Manual 902.3.2 Supervision in Temporary Custody To determine if there is a sufficient number of personnel for a specific facility, the facility administrator shall After reviewing the operations of the facility prepare and retain a staffing plan indicating the and conducting on-site interviews, BSCC personnel assigned in the facility and their duties. Such staff determined the agency had adequate a staffing plan shall be reviewed by the Board staff at ☒ ☐ ☐ staff to conduct daily operations. the time of their biennial inspection. The results of such a review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 0905 Imperial Oren Fox PRO 23-24 Page 2 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027.5 SAFETY CHECKS Correctional Bureau Policy: 505.2.4 Visual Security Checks The facility administrator shall develop and implement policy and procedures for conducting safety checks Conducted each time an officer walks by that include, but are not limited to, the following: housing units or areas. The officer ensures signs of life from the incarcerated individual(s). 505 Security Checks ☒ ☐ ☐ The agency requires hourly security checks. Lexipol Policy 504 Safety Checks The agency is transitioning their corrections policy to a Lexipol Custody Manual. This policy is currently in draft mode and is dated January 26, 2023. (a) Safety checks will determine the safety and well- Lexipol 504.3 Safety Checks being of individuals and shall be conducted at least hourly through direct visual observation of all people ☒ ☐ ☐ held and housed in the facility. (b) There shall be no more than a 60-minute lapse 505 Security Checks between safety checks. BSCC staff reviewed safety check logs between October 2022 and January 2023 and found the agency noncompliant with this regulation due to checks not being conducted within 60 minutes. Agency staff explained the PIPE system may have ☐ ☒ ☐ technical issues. The agency advised they have stopped using the PIPE System and will manually enter check completions. BSCC staff provided technical assistance and stressed the importance of timely safety checks. (c) Safety checks for people in sobering cells, safety 509 Safety Cell Checks cells, and restraints shall occur more frequently as 510 Sobering Cell Checks outlined in section 1055, section 1056, and section ☒ ☐ ☐ 1058 of these regulations. (d) Safety checks shall occur at random or varied Lexipol Policy 504.3 (b) Safety Checks intervals. ☒ ☐ ☐ (e) There shall be a written plan that includes the The agency utilizes a Data Recorder (DF) documentation of all safety checks. system that works in conjunction with a Documentation shall include: handheld device. The device pairs up with fixed points either inside or outside the area ☒ ☐ ☐ of the security check. However, due to the possibility of faulty equipment, the agency staff have transitioned to manual entries to document their safety checks. (1) the actual time at which each individual safety check occurred; ☒ ☐ ☐ 0905 Imperial Oren Fox PRO 23-24 Page 3 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) the location where each individual safety check occurred, such as a cell, module, or dormitory ☒ ☐ ☐ number; and, (3) Initials or employee identification number of staff who completed the safety check(s). ☒ ☐ ☐ (f) A documented process by which safety checks are Lexipol Policy 504.3.1 Safety Check reviewed at regular defined intervals by a supervisor or Documentation facility manager, including methods of mitigating ☒ ☐ ☐ patterns of inconsistent documentation, or untimely A supervisor reviews safety checks each completion of, safety checks. shift and documents their review in JMS. 1028 FIRE AND LIFE SAFETY STAFF SO Manual 902.3.3 Staffing Plan Whenever there is a person in custody, there shall be 212 Emergency Plans: Fire at least one person on duty at all times who meets the training standards established by the Board for general ☒ ☐ ☐ Fire training is conducted for officers during fire and life safety. [Penal Code section 6030(c)]. the academy. All staff have access to fire suppression equipment. The facility manager shall ensure that there is at least SO Manual 902.3.3 Staffing Plan one person on duty who trained in fire and life safety ☒ ☐ ☐ procedures that relate specifically to the facility. 1029 POLICY AND PROCEDURES MANUAL 3 Imperial County Sheriff’s Office Policy Manual (SO Manual) Facility administrator(s) shall develop and publish a Last updated January 10, 2023 manual of policy and procedures for the facility. The policy and procedures manual shall address all Corrections Bureau Policy and Procedure applicable Title 15 and Title 24 regulations and shall be Manual (CBP&P) comprehensively reviewed and updated at least every two years. Such a manual shall be made available to ☒ ☐ ☐ Last updated July 08, 2021 all employees. The agency is currently transitioning their Corrections Bureau Policy to a Lexipol The policies and procedures required in subsections Custody Manual. The Lexipol policy is in (a)(6) and (a)(7) may be placed in a separate manual to draft mode and is dated January 26, 2023. ensure confidentiality. Subsections (c) and (d) do not apply and have been deleted. (a) The manual for Temporary Holding, Type I, II, and SO Manual 200: Organizational Structure III facilities shall provide for, but not be limited to, the and Responsibility following: 103 Administration: Chain of Command ☒ ☐ ☐ (1) Table of organization, including channels of communications. (2) Inspections and operations reviews by the 900 Facility Maintenance: facility administrator/manager. 901 Maintenance Inspection Report 902 Reporting Maintenance Problems ☒ ☐ ☐ 903 Environmental Control System 904 Safety Inspection Report (3) Policy on the use of force that meets current 600 Use of Force state and federal legal requirements and includes 601 Use of Force Continuum prohibition of the use of carotid restraint and ☒ ☐ ☐ 602 Restraint Chair choke holds. 603 Handcuffing and Soft Restraints (4) Policy on the use of restraint equipment, 602 Restraint Chair including the restraint of pregnant persons as 603 Handcuffing and Soft Restraints ☒ ☐ ☐ referenced in Penal Code Section 3407. 603.4.8 Pregnant Inmates 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 0905 Imperial Oren Fox PRO 23-24 Page 4 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Procedure and criteria for screening newly SO Manual: 336.4 Deputy Responsibilities received persons for release. 307 Own Recognizance / PC 849 Detention Release ☒ ☐ ☐ 307.2.6 Release Under Penal Code Section 849 (6) Security and control including: ☒ ☐ ☐ physical counts, 503 Headcounts ☒ ☐ ☐ searches of the facility and incarcerated persons, 502 Housing Area Searches ☒ ☐ ☐ 512 Inmate Searches contraband control, and, 507 Contraband Control ☒ ☐ ☐ key control. 501 Key Control ☒ ☐ ☐ Each facility administrator shall, at least annually, 19001.3.4 Command Inspections review, evaluate, and make a record of security measures. The review and evaluation shall include The Facility Commander conducts weekly internal and external security measures of the facility inspections to ensure safe and efficient including security measures specific to prevention of operation of the facility. sexual abuse and sexual harassment. ☒ ☐ ☐ Lieutenant Chavarin provided a memo stating the yearly internal and external review of Herbert Hughes Correctional, Regional Adult, and the Oren Fox Detention Facilities was completed on January 6, 2022. (7) Emergency procedures include: 212 Fire (A) fire suppression preplan as required by ☒ ☐ ☐ section 1032 of these regulations; (B) escape, disturbances, and the taking of 202 Escape, 203 Riots, 204 Hostages hostages; ☒ ☐ ☐ (C) mass arrests; 206 Mass Arrest ☒ ☐ ☐ (D) natural disasters; 201 Emergency Planning ☒ ☐ ☐ (E) periodic testing of emergency equipment; 513.2.3 Testing / Inspecting Panic Alarms and, ☒ ☐ ☐ (F) storage, issue, and use of weapons, 208 Correctional Armories ammunition, chemical agents, and related ☒ ☐ ☐ security devices. (8) Suicide Prevention. SO Manual Section 902.3.1 Individuals Who Should Not Be in Temporary Custody ☒ ☐ ☐ 2023 Suicide Prevention (9) Separation of incarcerated persons. 401 Classification Procedure ☒ ☐ ☐ (10) Zero tolerance in the prevention of sexual 518 PREA abuse and sexual harassment. ☒ ☐ ☐ (11) Policy and procedure to detect, prevent, and SO Manual 901.4 Reporting Sexual Abuse, respond to retaliation against any staff or person Harassment, And Retaliation after reporting any abuse. ☒ ☐ ☐ 518.3.8 Retaliation (12) Release policy, including release planning for 302 Release Procedure incarcerated persons. 1304 Transportation of Released Inmates ☒ ☐ ☐ 1305 Inmate Services and Programs 0905 Imperial Oren Fox PRO 23-24 Page 5 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) The manual for Temporary Holding, Court Holding, SO Manual Section 901 PREA Type I, II, III, and IV facilities shall provide for, but not be limited to, the following: 518.3.4 Inmate Orientation (1) multiple internal ways for incarcerated people to privately report sexual abuse and sexual During the intake orientation process, harassment, retaliation by other incarcerated arrestees learn the zero-tolerance policy persons or staff for reporting sexual abuse and toward sexual abuse or harassment and sexual harassment, and staff neglect or violation how to report sexual abuse or harassment. ☒ ☐ ☐ of responsibilities that may have contributed to Their options are to report directly to staff, such incidents, by requesting to see the Facility/Bureau Commander or designee or calling the Rape Crisis or Sure Helpline Crisis Center Hotline (numbers posted in holding and housing areas, on tablets, and in the informational pamphlets given out at booking). (2) a method for uninvolved incarcerated persons, SO Manual Section 901.3 PREA family, community members, and other interested Coordinator third parties to report sexual abuse or sexual harassment. The method for reporting shall be ☒ ☐ ☐ The agency website has information for publicly posted at the facility. third-parties reporting on behalf of an individual in custody. 1030 SUICIDE PREVENTION PROGRAM 2023 Suicide Prevention The facility shall have a comprehensive written suicide Arrestees are screened at intake with prevention program developed by the facility questions and observations of mental status administrator or designee, in conjunction with the and potential for suicidal behavior. ☒ ☐ ☐ health authority and mental health director, to identify, monitor, and provide treatment to those incarcerated persons who present a suicide risk. The program shall include the following: (a) Annual suicide prevention training for all custodial SO Manual 902.12 Training personnel. 1607 Annual Training Lexipol Policy 722 Suicide Prevention and ☒ ☐ ☐ Intervention, 722.4 Staff Training (b) Intake screening for suicide risk immediately upon SO Manual Section 902 Temporary intake and prior to housing assignment. Custody of Adults, 902.3.1 Individuals Who Should Not Be in Temporary Custody 2023 Suicide Prevention ☒ ☐ ☐ Arrestees are screened at intake with questions and observations of mental status and potential for suicidal behavior. (c) Suicide prevention screening during special Lexipol Policy 505.4.1 Review Process situations, including placement in restrictive housing, following a hearing, and after a transfer or change in ☒ ☐ ☐ classification. (d) Provisions facilitating communication among SO Manual Section 902.4 Initiating arresting/transporting officers, facility staff, court staff, Temporary Custody medical and mental health personnel in relation to ☒ ☐ ☐ suicide risk. 0905 Imperial Oren Fox PRO 23-24 Page 6 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Housing recommendations for people at risk of 400 Classification suicide that balance safety and environment. The least Lexipol Policy 505.3 Special Management restrictive environment should be considered. ☒ ☐ ☐ Incarcerated Persons Housing Criteria (f) Supervision depending on level of suicide risk. 2023 Suicide Prevention, Suicide Watch ☒ ☐ ☐ (g) Suicide attempt and suicide intervention policies Lexipol Policy 722 Suicide Prevention and and procedures. Intervention ☒ ☐ ☐ (h) Provisions for reporting suicides and suicides 2016 Inmate Deaths attempts. ☒ ☐ ☐ 2101 Criminal Reports (i) Multi-disciplinary administrative review of suicides 2016 Inmate Deaths and attempted suicides as defined by the facility administrator, including the development of a corrective In the event of an inmate death, a medical action plan to address deficiencies identified in the review is conducted by the Chief Deputy of administrative review. ☒ ☐ ☐ Corrections, Medical Director, Program Manager, and others as determined necessary. (j) Provisions for follow up care as needed. Lexipol Policy 722 Suicide Prevention and Intervention, 722.7 Follow-up ☒ ☐ ☐ (k) Plan for mental health consultation following return Lexipol Policy 722 Suicide Prevention and from court as determined by the mental health Intervention, 722.8 Transportation director. ☒ ☐ ☐ Agency staff advised this has been in practice for some time. 1032 FIRE SUPPRESSION PREPLANNING 212 Fire Pursuant to Penal Code Section 6031.1(b), the facility All employees are provided knowledge of administrator shall consult with the local fire department fire and safety practices, access to ☒ ☐ ☐ having jurisdiction over the facility, with the State Fire equipment, and plans for fire suppression as Marshal, or both, in developing a plan for fire well as procedures and routes in the event suppression which shall include, but not be limited to: of a fire. (a) a fire suppression pre-plan developed with the local 212.3.4 In the Event of a Fire fire department to be included as part of the policy and procedures manual (Title 15, California Code of ☒ ☐ ☐ Regulations Section 1029); 0905 Imperial Oren Fox PRO 23-24 Page 7 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) monthly fire prevention inspections by facility staff 1901 Inspections, 1901.3.1 Life Safety with two-year retention of the inspection record; Inspections The California State Fire Marshall or the Imperial County Fire Department conducts inspections of facilities for fire prevention and suppression readiness. 212.3.1 Fire Inspections Visual inspections in housing areas are conducted by the Watch Commander ☒ ☐ ☐ weekly at each facility. Facility-wide Fire/Safety Inspections are performed monthly by designated jail staff. BSCC Staff reviewed monthly Fire/Safety Inspections for the Oren Fox Detention Facility between June 2021 – January 2023, and found the agency in compliance with this regulation. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b) which requires BSCC staff reviewed the County Fire inspections at least once every two years; Department’s Fire and Life Safety Inspection at the Oren Fox Detention Facility conducted on April 13, 2023. BSCC Staff reviewed the most recent First Choice ☒ ☐ ☐ Alarm Security, Fire System Alarm inspection and testing report for the Oren Fox Detention Facility conducted on May 23, 2022. (d) an evacuation plan; and, 201 Emergency Planning 201.3.10 Evacuate 212.3.7 Evacuation ☒ ☐ ☐ The Incident commander will utilize predesignated areas of the facility for evacuations. (e) a plan for the emergency housing of incarcerated 201 Emergency Planning people in the case of fire. ☒ ☐ ☐ 201.3.10 Evacuate 1040 POPULATION ACCOUNTING 400 Classification Each facility administrator shall maintain a The agency utilizes a Jail Management demographics accounting system which reflects the ☒ ☐ ☐ System to account for their population. monthly average daily population of sentenced and non-sentenced people by gender and juvenile status. Facility administrators shall provide the Board with BSCC staff reviewed the population report applicable demographic information as described in the for the Oren Fox Detention Facility on the Jail Profile Survey. day of inspection and found it was below the ☒ ☐ ☐ rated capacity. 0905 Imperial Oren Fox PRO 23-24 Page 8 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1041 RECORDS 300 Admission and Release 308 Paperwork Distribution (a) Each facility administrator of a Type I, II, III or IV 310 Inmate Monies facility shall develop written policies and procedures for 1117 Ex-Parte Court Orders the maintenance of individual records for each incarcerated person which shall include, but not be 1411 Inmate Court Files limited to, intake information, personal property 1502 Inmate Files receipts, commitment papers, court orders, reports of ☒ ☐ ☐ disciplinary actions taken, medical orders issued by the Each incarcerated person has a “master” file responsible physician and staff response, and non- located in the records area of the front medical information regarding disabilities and other office. The file is used for storage of records limitations. related to the incarcerated person’s confinement. (b) Each facility administrator shall collect accurate, 518 PREA uniform data for every allegation of sexual abuse at 518.3.10 Documentation facilities under its direct control and from other facilities with which it contracts for the confinement of its The agency collects and maintains sexual incarcerated people. The data collected shall include, abuse and harassment data per Bureau of at a minimum, the data necessary to satisfy the ☒ ☐ ☐ Justice Statistics Reporting Criteria. The reporting requirements of 34 U.S.C. section PREA Coordinator reviews all data to 30303(a)(1). (federal survey on sexual violence) assess and improve processes and data dissemination. 1044 INCIDENT REPORTS 111 Incident Reporting to On-Call Staff Member Each facility administrator shall develop written policies 600 Use of Force and procedures for the maintenance of written records 2101 Criminal Reports and reporting of all incidents which result in physical ☒ ☐ ☐ 2103 Inmate Injury Reports harm, or serious threat of physical harm, to an employee or incarcerated person of a detention facility or other person. Such records shall include the names of the persons BSCC staff reviewed a random sampling of involved, a description of the incident, the actions various incident reports from the Herbert taken, and the date and time of the occurrence. Hughes, Regional Adult, and Oren Fox Detention Facilities between January 2021 – October 2022. The reports included the ☒ ☐ ☐ people involved, a description of the incident, subsequent actions of the staff, and the date/time of incident occurrence for compliance with this regulation. Such a written record shall be prepared by the staff assigned to investigate the incident and submitted to ☒ ☐ ☐ the facility manager or designee. 1045 PUBLIC INFORMATION PLAN 105 Media Policies Each facility administrator of a Type I, II, III or IV facility shall develop written policies and procedures for the dissemination of information to the public, to other ☒ ☐ ☐ government agencies, and to the news media. The public and incarcerated persons shall have available for review the following material: 0905 Imperial Oren Fox PRO 23-24 Page 9 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) The Board of State and Community Corrections 105.3 Procedure Minimum Standards for Local Detention Facilities as found in Title 15 of the California Code of Regulations. Title 15 and Title 24 are available upon ☒ ☐ ☐ request. (b) Facility rules and procedures affecting incarcerated The Inmate Handbook is available on the people as specified in sections: Inmate Telecommunication Services Provider system (ITSP), the service provider ☒ ☐ ☐ for the telephones, tablets, and video visitation. (1) 1045, Public Information Plan Available upon request ☒ ☐ ☐ (2) 1061, Education Plan 1302 Education Programs ☒ ☐ ☐ (3) 1062, Visiting 1105 Visitation ☒ ☐ ☐ (4) 1063, Correspondence 1103 Mail ☒ ☐ ☐ (5) 1064, Library Service 1118 Library ☒ ☐ ☐ (6) 1065, Out of Cell Time 1109 Recreation ☒ ☐ ☐ (7) 1066, Books, Newspapers, Periodicals and 1102 Access to Media Writings ☒ ☐ ☐ 1306 Welfare Fund (8) 1067, Access to Telephone 1104 Telephone Usage ☒ ☐ ☐ (9) 1068, Access to Courts and Counsel 1101 Access to Courts and Legal Counsel ☒ ☐ ☐ (10) 1069, Orientation 1110 Orientation ☒ ☐ ☐ (11) 1070, Individual/Family Service Programs 1305 Services and Programs Substance abuse education, Vocational ☒ ☐ ☐ education and employment preparation, and pre-release resource information (12) 1071, Voting 1111 Voting ☒ ☐ ☐ (13) 1072, Religious Observance 1303 Religious Services ☒ ☐ ☐ (14) 1073, Grievance Procedure 1106 Grievances ☒ ☐ ☐ (15) 1080, Rules and Disciplinary Actions 1200 Discipline ☒ ☐ ☐ (16) 1081, Plan for Discipline of Incarcerated 1201 Disciplinary Procedure Persons ☒ ☐ ☐ (17) 1082, Forms of Discipline 1201.2.3 Sanctions ☒ ☐ ☐ (18) 1083, Limitations on Discipline 1201 Disciplinary Procedure ☒ ☐ ☐ (19) 1200, Responsibility for Health Care Services 2000 Medical Care 2024 Decision Making Special Problems ☒ ☐ ☐ Patients 1046 DEATH IN CUSTODY SO Manual 902.9 Suicide Attempt, Death, or Serious Injury (a) Death in Custody Reviews for Adults and Minors. 2016 Deaths The facility administrator, in cooperation with the health administrator, shall develop written policy and All deaths are reviewed by the Quality procedures to ensure that there is an initial review of ☒ ☐ ☐ Assurance/Peer Review Committee. The every in-custody death within 30 days. The review team medical review will be conducted by the at a minimum shall include the facility administrator or Chief Deputy of Corrections, Medical designee, the health administrator, the responsible Director, Program Manager, and other physician and other health care and supervision staff individuals as deemed necessary. who are relevant to the incident. 0905 Imperial Oren Fox PRO 23-24 Page 10 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Deaths shall be reviewed to determine the appropriateness of clinical care; whether changes to policies, procedures, or practices are warranted; and to ☒ ☐ ☐ identify issues that require further study. (b) Death of a Minor SO Manual 315.12 Suicide Attempt, Death, In any case in which a minor dies while detained in a jail, or Serious Injury of a Juvenile lockup, or court holding facility: ☐ ☐ ☒ Juveniles are not held in any of Imperial County’s detention facilities. (1) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section ☐ ☐ ☒ 12525. A copy of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding facility pursuant to the provisions of this ☐ ☐ ☒ subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 1050 CLASSIFICATION PLAN 400 Classification 401 Classification Procedures (a) Each administrator of a temporary holding, Type I, PREA Policy, 518.3.2 Initial Assessment II, or III facility shall develop and implement a written classification plan designed to properly assign incarcerated persons to housing units and activities Screening occurs during the intake process according to the categories of gender identity, age, to determine an arrestee’s potential for criminal sophistication, seriousness of crime charged, victimization or committing sexual abuse physical or mental health needs, assaultive/non- based on several factors assessed by the assaultive behavior, risk of being sexually abused, or booking officer and medical staff. sexually harassed and other criteria which will provide for the safety of the incarcerated people and staff. Such 518.3.3 Classification Assessment ☒ ☐ ☐ housing unit assignment shall be accomplished to the extent possible within the limits of the available number Determination of appropriate housing based of distinct housing units or cells in a facility. on the initial assessment during the booking process. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, The Oren Fox Detention Facility houses and a record of each person's classification level, medium to minimum security protective housing restrictions, and housing assignments. custody individuals. This facility also has space for medical housing. Each administrator of a Type II or III facility shall BSCC staff reviewed a random sampling of establish and implement a classification system which over 20 individualized classification records will include the use of classification officers or a between February 2021 – November 2022. classification committee in order to properly assign Each record documented a review of the incarcerated persons to housing, work, rehabilitation person’s incarceration history, current programs, and leisure activities. Such a plan shall charges, institutional behavior, prison time, include the use of as much information as is available gang affiliation, last housing assignment, about and from the incarcerated person and shall ☒ ☐ ☐ etc. The classification assessment included provide for a channel of appeal by the incarcerated the person’s ability to comprehend and person to the facility administrator or designee. Each answer questions related to PREA, Medical person may request a review of their classification plan and Mental Health. no more often than 30 days from their last review. Subsection b does not apply and has been deleted. BSCC determined compliance with this regulation. 0905 Imperial Oren Fox PRO 23-24 Page 11 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) In deciding housing and programming assignments, 400 Classification the agency shall consider on a case-by-case basis 401 Classification Procedures whether a placement would ensure the health and PREA Policy, 518.3.2 Initial Assessment safety of the incarcerated person, and whether the ☒ ☐ ☐ placement would present management or security problems. A person’s own views with respect to their own safety shall be given serious consideration. 1051 COMMUNICABLE DISEASES 2004 Communicable Diseases The facility administrator, in cooperation with the responsible physician, shall develop written policies ☒ ☐ ☐ and procedures specifying those symptoms that require medical isolation of an incarcerated person until a medical evaluation is completed. At the time of intake into the facility, an inquiry shall be 2021 Intake Health Screening made of the person being booked as to whether the person has or has had any communicable diseases, During the intake process, an initial health such as tuberculosis or has observable symptoms of and communicable disease screening is tuberculosis or any other communicable diseases, or performed. other special medical problem identified by the health authority. The response shall be noted on the medical ☒ ☐ ☐ BSCC staff reviewed blank questionnaires screening from. for the Initial Health History, Jail Re- Admission Health Appraisal, and the Receiving Screening and determined compliance with this regulation. 1052 BEHAVIORAL CRISIS IDENTIFICATION 2021 Intake Health Screening 2039 Mental Health Services The facility administrator, in cooperation with the responsible physician, shall develop written policies BSCC staff reviewed blank questionnaires and procedures to identify and evaluate all incarcerated ☒ ☐ ☐ for the Initial Health History, Jail Re- people who may be in behavioral crisis. Evaluation of Admission Health Appraisal, and the behavioral crisis may include telehealth. Receiving Screening and determined compliance with this regulation. If an evaluation from medical or mental health staff is Incarcerated persons can be housed in not readily available, an incarcerated person shall be single-occupancy observation cells or an considered in behavioral crisis for the purpose of this outpatient housing unit. Individual treatment ☒ ☐ ☐ section if they appear to be a danger to themselves or plans are made to meet outpatient treatment others or appear gravely disabled. needs while the person is incarcerated. An evaluation from medical or mental health staff shall 2039 Mental Health Services be secured within 24 hours of identification or at the ☒ ☐ ☐ next daily sick call, whichever is earliest. Separation may be used if necessary, to protect the 519 Operation of Restrictive Housing Units safety of the person in crisis or others. ☒ ☐ ☐ 1053 ADMINISTRATIVE SEPARATION 401 Classification Procedures 519 Operation of Restrictive Housing Units Except for Type IV facilities, facility administrators shall develop and implement policies and procedures for the ☒ ☐ ☐ administrative separation of incarcerated people. Policies and procedures must include: (a) Administrative separation may consist of separate 401.2.5 Administrative Housing Units housing but shall not involve any other deprivation of Lexipol Policy (draft) 505.6 Maintenance of privileges than is necessary to obtain the objective of Programs and Services ☒ ☐ ☐ protecting the welfare of incarcerated people and facility staff. 0905 Imperial Oren Fox PRO 23-24 Page 12 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Administrative separation must not adversely affect Lexipol Policy (draft) 505.8 Health an incarcerated person’s health. Evaluation Requirements and 505.8.1 ☒ ☐ ☐ Health Considerations (c) Administrative separation may be used for The agency policy states the criteria for incarcerated people who have: restrictive housing includes escape risks, (1)A documented history of activity or behavior, or prone to assault staff, prone to assault promoting such activity or behavior, that is incarcerated individuals, communicable criminal in nature, disruptive to facility operations, diseases causing concern for contagion, or affects the safety of the facility, other incarcerated individuals who cannot incarcerated people, and facility staff. function in the general population due to (2)Influenced or participated in activity that is their psychological problems and are on criminal in nature, disruptive to facility operations psych meds, high victimization potential, to or affects the safety of the facility, other ☒ ☐ ☐ protect the welfare of the incarcerated incarcerated people, and facility staff. people and/or staff and security of the (3)Committed assault, attempted assault, or facility, an incarcerated person in immediate participated in a conspiracy to assault or harm and/or foreseeable danger, and other incarcerated persons or facility staff. incarcerated people found guilty of a jail rule (4)A history of escape or have recently attempted violation. escape. (5) A demonstrated need for protection from other incarcerated people. (d) Documentation indicating the necessity of Documentation is completed in the Jail administrative separation to obtain the objective of Management System. protecting the welfare of incarcerated people and ☒ ☐ ☐ facility staff. (e) A documented individualized ongoing review and 401.2.7 Administrative Housing Unit evaluation of the need to continue placement in Reviews administrative separation. ☒ ☐ ☐ The classification staff conduct reviews every 30 days. 1055 USE OF SAFETY CELL 509 Safety Cell Checks The safety cell described in Title 24, Part 2, Section 1231.2.5, shall be used to hold only those people who ☒ ☐ ☐ display behavior which results in the destruction of property or reveals an intent to cause physical harm to self or others. The facility administrator, in cooperation with the 509 Safety Cell Checks responsible physician, shall develop written policies 509.2 Procedure and procedures governing safety cell use and may delegate authority to place an incarcerated person in a safety cell to a physician. ☒ ☐ ☐ Policies and procedures shall include, but not be limited to: (a) In no case shall the safety cell be used for 509 Safety Cell Checks punishment or as a substitute for treatment. ☒ ☐ ☐ 509.2 Procedure (b) A person shall be placed in a safety cell only with 509 Safety Cell Checks the approval of the facility manager or designee, or 509.2.2 Observations and Examinations responsible health care staff; continued retention shall ☒ ☐ ☐ be reviewed a minimum of every four hours. The Watch Commander will determine continued retention every four hours. 0905 Imperial Oren Fox PRO 23-24 Page 13 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) A medical assessment shall be completed as soon 509 Safety Cell Checks as possible, but not more than 12 hours from the time 509.2.2 Observations and Examinations of placement in the safety cell. The person shall be medically cleared for continued retention, referral to ☒ ☐ ☐ advanced treatment, or removal from the safety cell a minimum of every 24 hours thereafter. (d) The facility manager, designee or responsible 2031 Inmates in Safety Cell or Sobering Cell health care staff shall obtain a mental health opinion/consultation with responsible health care staff Agency policy requires medical staff to on placement and retention, which shall be secured as ☒ ☐ ☐ observe and converse with individuals in the soon as possible, but not more than 12 hours from Safety Cell every six hours. placement. (e) Direct visual observation shall be conducted at least 505 Security Checks twice every 30 minutes, with no more than a 15-minute 505.2.2 Booking Officer (Oren Fox) lapse between safety checks. Such observation shall Release Officer (Regional Adult) be documented. Security Checks for people in a Safety Cell are conducted twice every thirty minutes. Observations are documented on an Individual Observation Log. ☒ ☐ ☐ BSCC staff reviewed ten Safety Cell Observation Logs between December 2022 – April 2023 and determined the agency completed two checks every 30 minutes; however, some checks were slightly more than 15 minutes. Technical assistance given regarding the regulation update, requiring no more than a 15-minute lapse between checks. (f) Procedures shall be established to assure 509 Safety Cell Checks administration of necessary nutrition and fluids. 509.2.1 Placement ☒ ☐ ☐ Agency policy requires fluids to be offered every hour. (g) People placed in the safety cell shall be allowed to 303.2.4 Safety Cell and Sobering Cell retain sufficient clothing or be provided with a suitably 509 Safety Cell Checks designed “safety garment,” to provide for their personal ☒ ☐ ☐ privacy unless specific identifiable risks to the person's Agency policy states individuals will be safety or to the security of the facility are documented. issued a safety garment. 1056 USE OF SOBERING CELL 510 Sobering Cell Checks The sobering cell described in Title 24, Part 2, Section The Watch Commander and medical staff 1231.2.4, shall be used for temporary holding of confer before placing an incarcerated incarcerated people who are a threat to their own safety ☒ ☐ ☐ person in a Sobering Cell. or the safety of others due to their state of intoxication. There are Sobering Cells in the Regional Adult and Oren Fox Detention Facilities. A person shall be removed from the sobering cell as 510 Sobering Cell Checks soon as they are able to continue the admission 510.2.2 Placement process or are no longer a risk to themselves or others. ☒ ☐ ☐ 0905 Imperial Oren Fox PRO 23-24 Page 14 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In no case shall a person remain in a sobering cell over 510 Sobering Cell Checks six hours without an evaluation by medical or custody 510.2.4 Limitations staff to determine whether the person has an urgent ☒ ☐ ☐ medical problem, pursuant to section 1213 of these regulations. At 12 hours from the time of placement, all persons 510 Sobering Cell Checks must receive an evaluation by responsible health care 510.2.2 Placement ☒ ☐ ☐ staff. Intermittent direct visual observation of people held in 505.2.2 Booking Officer (Oren Fox) Release the sobering cell shall be conducted no less than every Officer (Regional Adult) half hour. Such observation shall be documented. Security Checks for persons in a Sobering Cell are conducted once every thirty minutes and observations are documented on an Individual Observation Log. 510 Sobering Cell Checks This policy section states checks are to be conducted twice every thirty minutes. BSCC staff advised agency staff to correct the inconsistency. ☐ ☒ ☐ The Oren Fox and Regional Adult Detention Facilities have sobering cells. The Herbert Hughes facility does not have a Sobering Cell. BSCC staff reviewed a random sampling of Sobering Cell Observation Logs between January 2021 and March 2023 and found the agency failed to conduct checks within the required half hour; the agency is out of compliance with this regulation due to the time lapse of 31 – 60 minutes between checks. 1057 DEVELOPMENTAL DISABILITIES 2000 Medical Care 2021 Intake Health Screening The facility administrator, in cooperation with the 2022 Developmental Disabilities responsible physician, shall develop written policies and procedures for the identification and evaluation, ☒ ☐ ☐ appropriate classification and housing, protection, and All arrestees are screened during the intake nondiscrimination of all incarcerated persons with process for developmental disabilities. developmental disabilities. The health authority or designee shall contact the regional center for any incarcerated person suspected or confirmed to have a developmental disability for the ☒ ☐ ☐ purposes of diagnosis or treatment within 24 hours of such determination, excluding holidays and weekends. 0905 Imperial Oren Fox PRO 23-24 Page 15 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1058 USE OF RESTRAINT DEVICES 602 Restraint Chair 603 Handcuffing and Soft Restraints The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize extremities or prevent the incarcerated person from being ambulatory. The provisions of this ☒ ☐ ☐ section do not apply to the use of handcuffs, shackles, or other restraint devices when used to restrain incarcerated people for security reasons. The facility manager may delegate authority to place an incarcerated person in restraints to responsible health care staff. (a) The policy shall address the following areas: ☒ ☐ ☐ (1) acceptable restraint devices; Restraint Device ☒ ☐ ☐ Pro-Straint Restraint Chair (2) signs or symptoms which should result in 602.4.1 Use of the Restraint Chair immediate medical/mental health referral; availability of cardiopulmonary resuscitation ☒ ☐ ☐ AED’s are available throughout the facilities. equipment; (3) protective housing of restrained persons; The agency places individuals in an isolated ☒ ☐ ☐ holding cell. (4) provision for hydration and sanitation needs; 602.4.9 Personal Hygiene and Sanitation and, ☒ ☐ ☐ (5) exercising of extremities. 602.4.5 Restraint Chair Retention ☒ ☐ ☐ Per agency policy, extremities will be exercised every two hours. (b) Policy shall also include, but not be limited to, the following requirements: ☒ ☐ ☐ (1) In no case shall restraints be used for 603 Handcuffing and Soft Restraints punishment or as a substitute for treatment. ☒ ☐ ☐ (2) Restraint devices shall only be used on 602.4.1 Use of the Restraint Chair incarcerated people who display behavior which results in the destruction of property or reveal an ☒ ☐ ☐ intent to cause physical harm to self or others. (3) Restraint devices should be used only when 602.2 Policy less restrictive alternatives, including verbal de- escalation techniques, have been attempted and ☒ ☐ ☐ are deemed ineffective. (4) An incarcerated person shall be placed in 602.2 Policy restraints only with the approval of the facility 602.4.5 Restraint Chair Retention manager, the facility watch commander, or ☒ ☐ ☐ responsible health care staff; continued retention shall be reviewed a minimum of every hour. (5) Continuous direct visual observation shall be 602.4.4 Securing Procedures maintained until a medical opinion can be ☒ ☐ ☐ obtained. (6) A medical opinion on placement and retention 602.4.4 Securing Procedures shall be secured within one hour from the time of ☒ ☐ ☐ placement. (7) A medical assessment shall be completed 602.4.4 Securing Procedures within four hours of placement. ☒ ☐ ☐ 0905 Imperial Oren Fox PRO 23-24 Page 16 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) Continuous direct visual observation shall be 602.4.8 Documentation conducted at least twice every 30 minutes to ensure that the restraints are properly employed, The agency places individuals in an isolated and to ensure the safety and well-being of the holding cell, they do not allow use of the incarcerated person. Such observation shall be Safety Cell for this purpose. BSCC staff documented. While in restraint devices all reviewed seven Pro Straint Chair incarcerated persons shall be housed alone or in placements between January 2021 – ☒ ☐ ☐ a specified housing area which makes provisions September 2022 and determined to protect the person from abuse. compliance with this regulation. Technical assistance given regarding documentation (on the observation log) when an individual is removed from the restraints. (9) If the facility manager, or designee, in 602.4.5 Restraint Chair Retention consultation with responsible health care staff determines that an incarcerated person cannot be safely removed from restraints after eight hours, ☒ ☐ ☐ the person shall be taken to a medical facility for further evaluation. (10) Where applicable, the facility manager shall use the restraint device manufacturer’s recommended maximum time limits for ☐ ☐ ☒ placement. (11) All events and information related to the 602.4.8 Documentation placement in restraints shall be documented and shall be video recorded unless exigent circumstances prevent staff from doing so. The documentation shall include: the reason for ☒ ☐ ☐ placement; person authorizing placement; names of staff involved in the placement; injuries sustained; and the duration of placement. 1058.5 RESTRAINTS AND PREGNANT PERSONS SO Manual 302.3.2 Restraint of Pregnant Persons The facility administrator, in cooperation with the 603 Handcuffing and Soft Restraints responsible physician, shall develop written policies 603.4.8 Pregnant Inmates and procedures for the use of restraint devices on ☒ ☐ ☐ pregnant people. In accordance with Penal Code Section 3407, the policy shall include reference to the Pregnant incarcerated people are advised following: of these policies via the Handbook. (1) An incarcerated person known to be pregnant 603.4.8 Pregnant Inmates or in recovery after delivery or termination of the pregnancy shall not be restrained by the use of leg ☒ ☐ ☐ or waist restraints, or handcuffs behind the body. (2) An incarcerated pregnant person in labor, 603.4.8 Pregnant Inmates during delivery, or in recovery after delivery or termination of the pregnancy, shall not be restrained by the wrists, ankles, or both, unless ☒ ☐ ☐ deemed necessary for the safety and security of the incarcerated person, the staff, or the public. (3) Restraints shall be removed when a 603.4.8 Pregnant Inmates professional who is currently responsible for the medical care of an incarcerated pregnant person during a medical emergency, labor, delivery, or ☒ ☐ ☐ recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. 0905 Imperial Oren Fox PRO 23-24 Page 17 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Upon confirmation of an incarcerated person’s 603.4.8 Pregnant Inmates pregnancy, they shall be advised, orally or in writing, of the standards and policies governing ☒ ☐ ☐ incarcerated pregnant people. 1059 DNA COLLECTION, USE OF FORCE SO Manual 341 Biological Samples (a) Pursuant to Penal Code Section 298.1, authorized 309 DNA Collection law enforcement, custodial, or corrections personnel 309.3.2 Use of Force to Obtain Samples including peace officers, may employ reasonable force to collect blood specimens, saliva samples, or thumb or ☒ ☐ ☐ 309.3.4 Cell Extractions palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this regulation, the “use of SO Manual 300.3 Use of Force reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this regulation. (2) The use of reasonable force shall be preceded SO Manual 341.5 Use of Force to Obtain by efforts to secure voluntary compliance. Efforts Samples to secure voluntary compliance shall be documented and include an advisement of the ☒ ☐ ☐ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written 341.6.1 Documentation Related to Force authorization of the facility watch commander or designee on duty. The authorization shall include Force will not be used unless authorized by information that reflects the fact that the offender was ☒ ☐ ☐ a court order and with Watch Commander asked to provide the requisite specimen, sample, or approval. impression and refused. (c) If the use of reasonable force includes a cell 341.5.1 Video Recording extraction, the extraction shall be videotaped, including 341.5.2 Cell Extractions audio. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. ☒ ☐ ☐ Notwithstanding the use of the video as evidence in a criminal proceeding, the tape shall be retained administratively. 1061 EDUCATION PROGRAM 1302 Education Programs The facility administrator of any Type II or III facility High School Equivalency Program, shall plan and shall request of appropriate public Vocation Training: officials an education program for incarcerated persons. Printshop Operator, Landscaper, Food service, Laundry, Janitorial, Road Crews, ☒ ☐ ☐ Fire Crews 1302.3.5 Counseling Programs: Moral Recognition Therapy, GEO Group, Medication-Assisted Treatment 0905 Imperial Oren Fox PRO 23-24 Page 18 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS When such services are not made available by the The Oren Fox Detention Facility offers Moral appropriate public officials, then the facility Recognition Therapy, Dialectical Behavior administrator shall develop and implement an Therapy, and Trauma Informed Care education program with available resources. ☒ ☐ ☐ Classes. Charter School is available for continuing education. Such a plan shall provide for the voluntary academic or vocational, or both, education of housed people. ☒ ☐ ☐ Reasonable criteria for program eligibility shall be 1302.3.2 Removal from Education Program established. Modified academic or vocational 1302.3.4 Removal from Vocational Training opportunities may be provided based on sound security ☒ ☐ ☐ practices or a person’s failure to abide by facility rules and regulations. 1062 VISITING 1105 Visitation The facility administrator shall develop and implement Incarcerated individuals received two visits written policies and procedures, which include the ☒ ☐ ☐ totaling one hour each week. following requirements: Oren Fox utilizes tablets for visitation. (a) A visiting program which shall provide for: ☒ ☐ ☐ (1) As many in-person visits and visitors as facility schedules, space, and number of personnel will ☒ ☐ ☐ allow. (2) A publicly posted schedule of facility visiting 1105.2 Procedure hours. If practicable, visiting hours should be made available on weekends, evenings, or ☒ ☐ ☐ holidays. (3) For all incarcerated persons in Type II, III, and 1105.2 Procedure IV facilities there shall be allowed no fewer than two visits totaling at least one hour per ☒ ☐ ☐ incarcerated person each week. (b) Visits may not be cancelled unless a legitimate 1105.2 Procedure operational or safety and security concern exists. All cancelled visits must be documented. The facility ☒ ☐ ☐ manager or designee shall regularly review cancelled visits and document such review. (c) The visiting policies developed pursuant to this 1105.2.3 RADF Visitation Guidelines section shall include provision for visitation by minor children of the incarcerated person. ☒ ☐ ☐ The Regional Adult facility allows children for in-person visits. (d) Video visitation may be used to supplement existing visitation programs, but shall not be used to fulfill the requirements of this section if in-person visitation is ☒ ☐ ☐ requested by an incarcerated person. (e) Facilities shall not charge for visitation when visitors 1105.2.4 are onsite and participating in either in-person or video visitation. For purposes of this subsection, “onsite” is Incarcerated people at Oren Fox utilize defined as the location where the incarcerated person ☒ ☐ ☐ tablets for visits. They are given 60 minutes is housed. a week of free visits. Visitors can sign up for additional visits for a fee. (f) Subdivision (d) shall not apply to facilities which (1) exclusively used video visitation prior to January 1, 2017 or (2) had been designed without in-person ☐ ☒ ☐ visitation space and conditionally awarded by the Board prior to June 27, 2017. 0905 Imperial Oren Fox PRO 23-24 Page 19 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) If a local detention facility offered video visitation 1105.2.4 only as of January 1, 2017, the first hour of remote Incarcerated people at Oren Fox and video visitation per week shall be offered free of charge. Herbert Hughes utilize tablets for visits. ☒ ☐ ☐ They are given 60 minutes a week of free visits. Visitors can sign up for additional visits for a fee. Types and availability of visitation, including: Note: Reference PC § 6031.1(a)(4) (June 2017) Mode of visitation; In-person barrier, non-barrier, and tablet Visitation hours; Oren Fox utilizes tablets for visitation. Time inmates are allowed for visitation; and, Any restrictions on inmate visitation. 1105.2 Procedure Visits are not allowed with persons on probation, post release supervision or parole, incarceration in the last six months, participated in escapes or assaults on staff, or victims of the incarcerated persons current charged crime. Incarcerated people serving discipline may not be allowed to visit based on restrictions. 1063 CORRESPONDENCE 1103 Mail The facility administrator shall develop written policies ☒ ☐ ☐ and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that an 1103 Mail incarcerated person may send or receive; ☒ ☐ ☐ (b) an incarcerated person’s correspondence may be 1103 Mail read when there is a valid security reason and the ☒ ☐ ☐ facility manager or designee approves; (c) jail staff shall not review an incarcerated person’s 1103 Mail correspondence to or from state and federal courts, any member of the State Bar or holder of public office, and the State Board of State and Community Corrections; however, jail authorities may open and inspect such ☒ ☐ ☐ mail only to search for contraband, cash, checks, or money orders and in the presence of the incarcerated person; (d) incarcerated persons may correspond, 1103 Mail confidentially, with the facility manager or the facility ☒ ☐ ☐ administrator; and, (e) those incarcerated persons who are without funds 1103 Mail shall be permitted at least four postage paid envelopes and eight sheets of paper each week to permit correspondence with family members and friends but ☒ ☐ ☐ without limitation on the number of postage paid envelopes and sheets of paper to their attorney and to the courts. 0905 Imperial Oren Fox PRO 23-24 Page 20 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1064 LIBRARY SERVICES 1118 Library The facility administrator shall develop written policies The Recreation Officer is responsible for and procedures for library service in all Type II, III, and overseeing the use and operation of the IV facilities. The scope of such service shall be library. determined by the facility administrator. The library service shall include access to the following resources ☒ ☐ ☐ via paper documents or through electronic media and Additional materials are available on the include current information on community services and tablets. resources, and religious, educational, legal reference material and recreational reading material. In Type IV Each facility has an area designated for a facilities such a program can be either in-house or library. provided through access to the community. 1065 EXERCISE AND OUT OF CELL TIME 1109 Recreation Lexipol Policy (draft) 1004 Exercise and Out (a) The facility administrator of a Type II or III facility of Cell Time; 1004.5 Access to Out of Cell shall develop written policies and procedures for a Time minimum of 10 hours of out of cell time distributed over a period of seven days to include: The agency appoints a Recreation Officer to every facility. The Recreation Officer oversees a comprehensive recreation ☒ ☐ ☐ program for their assigned facility. The agency offers indoor and outdoor recreation activities. The Oren Fox Detention Facility offers exercise and recreation every day between 0900 – 2100 hours. The dayroom is available 0700 – 2200 hours daily. (1) an opportunity for three hours of exercise and ☒ ☐ ☐ (2) an opportunity for seven hours of recreation. ☒ ☐ ☐ Policies shall include reasonable and necessary procedures to ensure safety and security. ☒ ☐ ☐ 1066 BOOKS, NEWSPAPERS, PERIODICALS, 1103 Mail AND WRITINGS (a) The facility administrator of a Type II or III facility shall develop written policies and procedures which will permit incarcerated persons to purchase, receive and read any book, newspaper, periodical, or writing accepted for distribution by the United States Postal ☒ ☐ ☐ Service. The facility administrator shall develop and implement a written plan to make available a current newspaper or other like source, including a non-English language alternative, to ensure reasonable access to interested people. Nothing herein shall be construed as limiting the right of a facility administrator to: (1) exclude any publications or writings based on any legitimate penological interest; ☒ ☐ ☐ 0905 Imperial Oren Fox PRO 23-24 Page 21 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) exclude obscene publications or writings, and mail containing information concerning where, how, or from whom such matter may be obtained; and any matter of a character tending to incite murder, arson, riot, violent racism, or any other form of violence; any matter of a character tending ☒ ☐ ☐ to incite crimes against children; any matter concerning unlawful gambling or an unlawful lottery; the manufacture or use of weapons, narcotics, or explosives; or any other unlawful activity; (3) open and inspect any publications or packages received by an incarcerated person; and ☒ ☐ ☐ (4) restrict the number of books, newspapers, 1115 Printed Material periodicals, or writings the incarcerated person may have in their cell or elsewhere in the facility Incarcerated people are limited to a total of at one time. ☒ ☐ ☐ five books and magazines in their housing area. Religious and legal materials are accepted unless there are safety concerns. 1067 ACCESS TO TELEPHONE 1104 Telephone Usage The facility administrator shall develop written policies Telephone hours are 0800 to 2200 hours and procedures which allow access to a telephone or every day. communication device beyond those telephone calls which are required by Section 851.5 of the Penal Code. Individuals who are known to have, or are perceived by The Oren Fox Detention Facility allows free others as having hearing or speech impairments shall access to the dayroom between the hours of be provided access to the appropriate ☒ ☐ ☐ 0700 – 2200. telecommunication device which will facilitate communication. Such devices may include but are not limited to videophones, teletypewriters, or third-party communications assistance. An individual’s access to telephone communications shall not be withdrawn unless doing so is required to uphold the safety and security of the facility. 1068 ACCESS TO COURTS AND COUNSEL 1101 Access to Courts and Legal Counsel The facility administrator shall develop written policies Incarcerated people have access to and procedures to ensure incarcerated persons have attorney/legal needs 24 hours a day. access to the court and to legal counsel. Such access Attorneys have the option of using the video shall consist of: visitation system. ☒ ☐ ☐ Oren Fox Detention Facility uses the attorney visitation rooms located at the Regional Adult Detention Facility. (a) unlimited mail as provided in Section 1063 of these regulations, and, ☒ ☐ ☐ (b) confidential consultation with attorneys. ☒ ☐ ☐ 0905 Imperial Oren Fox PRO 23-24 Page 22 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1069 ORIENTATION 1110 Orientation (a) In Type II, III, and IV facilities, the facility It is the responsibility of the Booking Officer administrator shall develop written policies and to give newly incarcerated individuals an procedures for the implementation of a program for orientation. The rules and regulations are people newly admitted to the facility designed to orient posted inside the holding areas. them at the time of placement in a living area. ☒ ☐ ☐ BSCC staff reviewed a copy of the Inmate Handbook and viewed the Orientation Video displayed at the Oren Fox Detention Facility where arrestees are booked into custody. Both written and verbal information shall be provided 1110 Orientation and may be supplemented with video orientation. ☒ ☐ ☐ Provision shall be made to provide accessible 1110 Orientation orientation information to each person, including those with disabilities, limited literacy, or those with limited ☒ ☐ ☐ English proficiency (LEP). Such a program shall be published and include, but not be limited to, the following: ☒ ☐ ☐ (1) correspondence, visiting, and telephone usage 1110 Orientation rules; ☒ ☐ ☐ (2) rules and disciplinary procedures; 1110 Orientation ☒ ☐ ☐ (3) grievance procedures; 1110 Orientation ☒ ☐ ☐ (4) programs and activities available and method 1110 Orientation of application; ☒ ☐ ☐ (5) medical and mental health services; 1110 Orientation ☒ ☐ ☐ (6) classification/housing assignments; 1110 Orientation ☒ ☐ ☐ (7) court appearance where scheduled, if known; 1110 Orientation ☒ ☐ ☐ (8) voting, including registration; 1111 Voting Facility education staff assist with ☒ ☐ ☐ registering incarcerated people to vote and mailing out absentee ballots. (9) zero tolerance policy against sexual abuse and 518 PREA sexual harassment; and, ☒ ☐ ☐ (10) availability of personal care items and 2014 Personal Hygiene opportunities for personal hygiene. ☒ ☐ ☐ 1070 INDIVIDUAL/FAMILY SERVICE 1305 Services and Programs PROGRAMS Substance abuse education The facility administrator of a Type II, III, or IV facility shall develop written policies and procedures which facilitate cooperation with appropriate public or private Vocational education and employment agencies for individual or family social service preparation programs for incarcerated persons. Such a program ☒ ☐ ☐ shall utilize the services and resources available in the Pre-release resource information community and may be in the form of a resource guide or actual service delivery. The agency randomly polls individuals who have taken part in programs to assess if changes are needed to the services offered. 0905 Imperial Oren Fox PRO 23-24 Page 23 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The range and source of such services shall be at the discretion of the facility administrator and may include: The Oren Fox Detention Facility offers Moral (a) risk and needs assessments; Recognition Therapy, Dialectical Behavior (b) best practices in: Therapy, and Trauma Informed Care (1) individual, group or family counseling; Classes. Charter School is available for (2) drug and alcohol abuse counseling; continuing education. (3) cognitive behavioral interventions; (4) vocational testing and counseling; (5) employment counseling; ☒ ☐ ☐ (6) discharge and reentry planning; (c) referral to community resources and programs; (d) reentry planning and service development; (e) legal assistance; (f) regional center services for the developmentally disabled; and, (g) community volunteers. 1071 VOTING 1111 Voting The facility administrator of a Type I (holding sentenced Facility education staff assist with incarcerated workers) II, III or IV facility shall develop registering incarcerated people to vote and written policies and procedures whereby the county ☒ ☐ ☐ with mailing out absentee ballots. registrar of voters allows qualified voters to vote in local, state, and federal elections, pursuant to election codes. 1072 RELIGIOUS OBSERVANCES 1303 Religious Services The facility administrator of a Type I, II, III or IV facility Various representatives from different shall develop written policies and procedures to provide religious organizations provide religious opportunities for incarcerated persons to participate in programs and services. Individual and religious services, practices, and counseling on a group counseling is available, as well as voluntary basis. program placement interviews and church services. ☒ ☐ ☐ Non-denominational Christian religious services and catholic services are provided. The Oren Fox Detention Facility offers religious services on Fridays from 1800- 1930 hours. 1073 GRIEVANCE PROCEDURE 1106 Grievances (a) Each administrator of a Type II, III, or IV facility and Grievances are available via tablets in all Type I facilities which hold incarcerated workers shall housing areas. develop written policies and procedures whereby all incarcerated persons have the opportunity and ability BSCC staff reviewed a random selection of to submit and appeal grievances relating to any ☒ ☐ ☐ 20 grievances between March 2021 – conditions of confinement, including but not limited to: February 2023. The grievances were medical care; classification actions; disciplinary submitted and answered utilizing the tablet actions; program participation; telephone, mail, and system by appropriate staff for compliance visiting procedures; and food, clothing, and bedding. with this regulation. Such policies and procedures shall include: (1) a grievance form; 1106 Grievances ☒ ☐ ☐ (2) instructions for registering and appealing a 1106 Grievances grievance, including relevant deadlines; ☒ ☐ ☐ (3) a process for submission and handling of 1106 Grievances anonymous grievances; ☒ ☐ ☐ 0905 Imperial Oren Fox PRO 23-24 Page 24 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) resolution of the grievance at the lowest 1106 Grievances appropriate staff level; ☒ ☐ ☐ (5) appeal to the next level of review; 1106 Grievances ☒ ☐ ☐ (6) written reasons for denial of grievance at each 1106 Grievances level of review which acts on the grievance; ☒ ☐ ☐ (7) provision for a non-automated initial response 1106 Grievances within a reasonable time limit which shall not ☒ ☐ ☐ exceed a period of 15 calendar days; (8) provision for resolving questions of jurisdiction 1106 Grievances within the facility; ☒ ☐ ☐ (9) provision for providing a copy of the grievance, 1106 Grievances appeal, response, and related documents to the ☒ ☐ ☐ incarcerated person; and, (10) The facility manager or designee shall 1106 Grievances conduct regular review of grievances, responses, ☒ ☐ ☐ and appeals. (b) Grievance System Abuse: 1106 Grievances The facility may establish written policy and procedure to control the submission of an excessive number of ☒ ☐ grievances. 1080 RULES AND DISCIPLINARY ACTIONS 1201 Inmate Disciplinary Procedure Wherever discipline is administered, each facility administrator shall establish written rules and ☒ ☐ ☐ disciplinary actions to guide the conduct of incarcerated persons. Such rules and disciplinary actions shall be stated The rules of conduct are in the Incarcerated simply and affirmatively and posted conspicuously in Person handbook available on the tablets housing units and the booking area or issued to each ☒ ☐ ☐ provided in all housing areas. person upon booking. For those individuals with limited literacy, who are 1201 Inmate Disciplinary Procedure unable to read English, and for persons with disabilities, provision shall be made for the jail staff to instruct them verbally or provide them with material in ☒ ☐ ☐ an understandable form regarding jail rules and disciplinary procedures and actions. 1081 PLAN FOR DISCIPLINE OF INCARCERATED 1201 Inmate Disciplinary Procedure PERSONS All notices of violation are forwarded to the Each facility administrator shall develop written policies watch commander. Minor violations that can and procedures for discipline of incarcerated persons. be handled with verbal counseling will be The plan shall include, but not be limited to, the done by the watch commander. More following elements: ☒ ☐ ☐ serious violations will be disseminated to a Disciplinary Hearing Officer for due process. The notices of violation will be served within 24 hours, if possible. Hearings take place 24-72 hours from the time the incarcerated person receives the notice. (a) Temporary Loss of Privileges: For minor acts of 1201.2.3 Sanctions non-conformance or minor violations of facility rules, staff may impose a temporary loss of privileges, such The agency divides the rules and as access to television, telephones, commissary, or ☒ ☐ ☐ regulations into three sections: minor, lockdown for less than 24 hours, provided there is medium, and major violations. written documentation and supervisory approval. 0905 Imperial Oren Fox PRO 23-24 Page 25 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Disciplinary Actions: Major violations of facility rules 1201.2.3 Sanctions or repetitive minor acts of non-conformance or repetitive minor violations of facility rules shall be reported in writing by the staff member observing the ☒ ☐ ☐ act and submitted to the disciplinary officer. The consequences of such violations may include, but are not limited to: 1. Loss of good time/work time. 1201.2.3 Sanctions ☒ ☐ ☐ 2. Placement in disciplinary separation. 1201.2.3 Sanctions ☒ ☐ ☐ 3. Loss of privileges mandated by regulations. 1201.2.3 Sanctions ☒ ☐ ☐ A staff member with investigative and disciplinary 1201.2.2 Disciplinary Hearing authority shall be designated as a disciplinary officer to ☒ ☐ ☐ impose such consequences. Staff shall not participate in disciplinary review if they 1201.2.2 Disciplinary Hearing are involved in the charges. ☒ ☐ ☐ Such charges pending against an incarcerated person 1201.2.2 Disciplinary Hearing shall be acted on with the following provisions and ☒ ☐ ☐ within specified timeframes: 1. A copy of the report, or a separate written notice 1201.2.2 Disciplinary Hearing of the violation(s), shall be provided to the ☒ ☐ ☐ incarcerated person. 2. Unless declined by the incarcerated person, a 1201.2.2 Disciplinary Hearing hearing shall be provided no sooner than 24 hours after the report has been submitted to the disciplinary officer and the incarcerated person has been informed of the charges in writing. The ☒ ☐ ☐ hearing may be postponed or continued for a reasonable time through a written waiver by the incarcerated person, or for good cause. 3. The incarcerated person shall be permitted to 1201.2.2 Disciplinary Hearing appear on their own behalf at the time of hearing and present witnesses and documentary evidence. The incarcerated person shall have ☒ ☐ ☐ access to staff or assistance when they have limited literacy, or the issues are complex. 4. A charge(s) shall be acted on no later than 72 1201.2.2 Disciplinary Hearing hours after an incarcerated person has been ☒ ☐ ☐ informed of the charge(s) in writing. 5. Subsequent to final disposition of disciplinary 1201.2.2 Disciplinary Hearing charges by the disciplinary officer, the charges and the action taken shall be reviewed by the ☒ ☐ ☐ facility manager or designee. 6. The incarcerated person shall be advised in a 1201.2.2 Disciplinary Hearing written statement by the fact-finders about the evidence relied on and the reasons for the ☒ ☐ ☐ disciplinary action. A copy of the record shall be kept pursuant to Penal Code Section 4019.5. 7. There shall be a policy of review and appeal to 1201.2.2 Disciplinary Hearing a supervisor on all disciplinary action. ☒ ☐ ☐ (c) Nothing in this section precludes a facility 1201.2.2 Disciplinary Hearing administrator from administratively separating any incarcerated person from the general population or program for reasons of personal, mental, or physical health, or under any circumstance in which the safety ☒ ☐ ☐ of the person, staff, program, or community is endangered, pending disciplinary action or a review as required by Section 1053 of these regulations. 0905 Imperial Oren Fox PRO 23-24 Page 26 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Nothing in this section precludes the imposition of 1201.2.2 Disciplinary Hearing conditions or restrictions that reasonably relate to a ☒ ☐ ☐ legitimate, non-punitive administrative purpose. 1082 FORMS OF DISCIPLINE 1201.2.3 Sanctions The degree of actions taken by the disciplinary officer The agency divides the rules and shall be directly related to the severity of the rule regulations into three sections: minor, infraction and promotion of desired behavior through a medium, and major violations. progressive disciplinary process. Acceptable forms of discipline shall consist of, but not be limited to, the following: (a) Loss of privileges. (b) Extra work detail. ☒ ☐ ☐ (c) Short term lockdown for less than 24 hours. (d) Removal from work details. (e) Forfeiture of “good time” credits earned under Penal Code Section 4019. (f) Forfeiture of “work time” credits earned under Penal Code Section 4019. 1083 LIMITATIONS ON DISCIPLINARY ACTIONS 1201 Disciplinary Procedure 1201.2.3 Sanctions The Penal Code and the State Constitution expressly prohibit all cruel and unusual punishment. Disciplinary The agency divides the rules and actions shall not include corporal punishment, group regulations into three sections: minor, punishment when feasible, or physical or psychological medium, and major violations. degradation. ☒ ☐ ☐ Additionally, there shall be the following limitations: (a) Disciplinary separation shall be considered an option of last resort and as a response to the most serious and threatening behavior, for the shortest time possible, and with the least restrictive conditions possible. (1) If a person is on disciplinary separation status 1201.2.3 Sanctions for 30 consecutive days there shall be a review by the facility manager before the disciplinary The Classification staff reviews all separation status is continued. This review shall Administrative Separation individuals. include a consultation with health care staff. Such ☒ ☐ ☐ reviews shall continue at least every fifteen days thereafter until the disciplinary status has ended. This review shall be documented. (2) The disciplinary separation cells or cell shall 1201 Disciplinary Procedure have the minimum furnishings and space specified in Title 24, Part 2, 1231.2.6 and 2.7. Occupants shall be issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be deprived of them through any portion of the day except that those ☒ ☐ ☐ incarcerated persons who engage in the destruction of bedding or clothing may be deprived of such articles. The decision to deprive a person of such articles of clothing and bedding shall be reviewed by the facility manager or designee during each 24-hour period. 0905 Imperial Oren Fox PRO 23-24 Page 27 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) If after placement in separation, mental health 1201 Disciplinary Procedure or medical staff determine that an individual has Lexipol Policy (draft) 601 Disciplinary serious mental illness or an intellectual disability, Separation; 601.6 Mental Health ☒ ☐ ☐ they shall be removed from disciplinary separation immediately upon this determination. (b) The delegation of authority to any incarcerated 1201 Disciplinary Procedure person or group of incarcerated people to exercise the right of punishment over any other incarcerated person ☒ ☐ ☐ or group of incarcerated people. (Penal Code section 4019.5) (c) In no case shall a safety cell, as specified in Title 24, 1201 Disciplinary Procedure Part 2, 1231.2.5, or any restraint device be used for ☒ ☐ ☐ disciplinary purposes. (d) No incarcerated person may be deprived of the 1201 Disciplinary Procedure implements necessary to maintain an acceptable level of personal hygiene as specified in Section 1265 of ☒ ☐ ☐ these regulations. (e) Food shall not be withheld as a disciplinary 1201 Disciplinary Procedure measure. ☒ ☐ ☐ (f) Correspondence privileges shall not be withheld 1201 Disciplinary Procedure except in cases where the incarcerated person has violated correspondence regulations, in which case correspondence may be suspended for no longer than ☒ ☐ ☐ 72 hours, without the review and approval of the facility manager. (g) In no case shall access to courts and legal counsel 1201 Disciplinary Procedure be suspended as a disciplinary measure. ☒ ☐ ☐ 1084 DISCIPLINARY RECORDS All findings and sanctions imposed are provided to the incarcerated person in Penal Code Section 4019.5 requires that a record is writing and are documented in the Jail kept of all disciplinary actions administered therefore. Management System. This requirement may be satisfied by retaining copies of rule violation reports and report of the disposition of BSCC staff reviewed a random selection of ☒ ☐ ☐ each. rule violation reports and discipline appeals dated between March 2021 and August 2022 and found the agency in compliance with this regulation. 1206.5 MANAGEMENT OF COMMUNICABLE SO Manual 902.4 Initiating Temporary DISEASES IN A CUSTODY SETTING Custody (a) The responsible physician, in conjunction with the 2004 Communicable Diseases facility administrator and the county health officer, shall develop a written plan to address the identification, treatment, control and follow-up management of Arrestees are screened for communicable tuberculosis and other communicable diseases. The diseases during the initial booking process, plan shall cover the intake screening procedures, health inventory, inmate worker clearance, identification of relevant symptoms, referral for a and during sick call. medical evaluation, treatment responsibilities during ☒ ☐ ☐ incarceration and coordination with public health 1001 Kitchen Sanitation and Safety, officials for follow-up treatment in the community. The 1001.2.1 Physical Conditions plan shall reflect the current local incidence of communicable diseases which threaten the health of This policy requires food service employees incarcerated people and staff. to maintain current health cards and that the jail provides physical exams by qualified medical staff to ensure workers in the food service area are free from transmittable diseases. 0905 Imperial Oren Fox PRO 23-24 Page 28 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Consistent with the above plan, the health 2004 Communicable Diseases authority shall, in cooperation with the facility administrator and the county health officer, set forth in writing, policies and procedures in conformance with ☒ ☐ ☐ applicable state and federal law, which include, but are not limited to: (1) The types of communicable diseases to be 2004 Communicable Diseases reported; ☒ ☐ ☐ (2) The persons who shall receive the medical 2004 Communicable Diseases reports; ☒ ☐ ☐ (3) Sharing of medical information with 2004 Communicable Diseases incarcerated persons and custody staff; ☒ ☐ ☐ (4) Medical procedures required to identify the 2004 Communicable Diseases presence of disease(s) and lessen the risk of ☒ ☐ ☐ exposure to others; (5) Medical confidentiality requirements; 2004 Communicable Diseases ☒ ☐ ☐ (6) Housing considerations based upon behavior, 2004 Communicable Diseases medical needs, and safety of the affected ☒ ☐ ☐ incarcerated persons; (7) Provisions for consent by an incarcerated 2004 Communicable Diseases person that address the limits of confidentiality; ☒ ☐ ☐ and, (8) Reporting and appropriate action upon the 2004 Communicable Diseases possible exposure of custody staff to a ☒ ☐ ☐ communicable disease. 1211 SICK CALL 2026 Sick Call The facility administrator, in cooperation with the health The sick call nurse conducts sick calls authority, shall develop written policies and Monday – Friday. procedures, which provide daily sick call for all ☒ ☐ ☐ incarcerated persons or provision made that any incarcerated person requesting medical/mental health attention be given such attention. 1240 FREQUENCY OF SERVING 1003 Feeding Procedures In Temporary Holding, Type I, II, and III facilities, and Breakfast is served at 0400 hours. those Type IV facilities where food is served, food shall Lunch is served at 1000 hours. be served three times in any 24-hour period. At least Dinner is served at 1600 hours. one of these meals shall include hot food. Supplemental food must be served to incarcerated ☒ ☐ ☐ Due to the COVID-19 pandemic, the agency persons if more than 14 hours pass between evening is serving one hot meal per day. They and morning meals. Additionally, supplemental food anticipate going back to two hot meals soon. must be served to people on medical diets in less than the time period outlined above, if prescribed by the responsible physician. A minimum of fifteen minutes shall be allowed for the 1003 Feeding Procedures actual consumption of each meal except for those on medical diets where the responsible physician has ☒ ☐ ☐ prescribed additional time. Provisions shall be made for incarcerated persons who 1003 Feeding Procedures may miss a regularly scheduled facility meal. They shall be provided with a substitute meal and beverage, and ☒ ☐ ☐ on medical diets shall be provided with their prescribed meal. 0905 Imperial Oren Fox PRO 23-24 Page 29 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1260 STANDARD INSITUTIONAL CLOTHING 704 Laundry Services The standard issue of climatically suitable clothing to The agency has Laundry Officers that are incarcerated people held after arraignment in all but responsible for overseeing the operation of ☒ ☐ ☐ Court Holding, Temporary Holding, and Type IV clothing issue and laundry operations. They facilities shall include, but not be limited to: supervise incarcerated workers during operations and clothing issuance. (a) Clean socks and footwear; 704 Laundry Services ☒ ☐ ☐ (b) Clean outergarments; and, 704 Laundry Services ☒ ☐ ☐ (c) Clean undergarments; 704 Laundry Services ☒ ☐ ☐ (1) For males – shorts and undershirt, and 704 Laundry Services ☒ ☐ ☐ (2) For females – bra and two pairs of panties. 704 Laundry Services ☒ ☐ ☐ The person’s personal undergarments and footwear 704 Laundry Services may be substituted for the institutional undergarments and footwear specified in this regulation. This option notwithstanding, the facility has the primary ☒ ☐ ☐ responsibility to provide the personal undergarments and footwear. All issued and exchanged clothing shall be clean and 704 Laundry Services free of holes or tears, reasonably fitted, durable, easily laundered and repaired. Undergarments shall be clean, free of holes or tears, and substantially free of stains. ☒ ☐ ☐ Individuals shall be able to select the garment type more compatible with their gender identity and gender expression. 1264 CONTROL OF VERMIN IN PERSONAL 703 Vermin and Pest Control CLOTHING 703.2.3 Disinfecting of Infested Clothing and Bedding There shall be written policies and procedures developed by the facility administrator to control contamination and/or spread of vermin in all ☒ ☐ ☐ incarcerated people’s personal clothing. Infested clothing shall be cleaned, disinfected, or stored in a closed container so as to eradicate or stop the spread of vermin. 1265 ISSUE OF PERSONAL CARE ITEMS 2014 Personal Hygiene There shall be written policies and procedures BSCC staff confirmed the issuance of developed by the facility administrator for the issue of personal care items during the onsite personal hygiene items. Each menstruating person inspection and found the agency in shall be provided with sanitary napkins, panty liners, ☒ ☐ ☐ compliance with this regulation. and tampons as requested with no maximum allowance. Each person to be held over 24 hours who is unable to supply themself with the following personal care items, because of either indigency or the absence of a canteen, shall be issued: (a) Toothbrush, 2014 Personal Hygiene ☒ ☐ ☐ (b) Dentifrice, 2014 Personal Hygiene ☒ ☐ ☐ (c) Soap, 2014 Personal Hygiene ☒ ☐ ☐ (d) Comb, and 2014 Personal Hygiene ☒ ☐ ☐ (e) Shaving implements. 2014 Personal Hygiene ☒ ☐ ☐ 0905 Imperial Oren Fox PRO 23-24 Page 30 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Personal care items shall be issued within the first 12 2014 Personal Hygiene hours of housing assignment. Incarcerated persons shall not be required to share any personal care items ☒ ☐ ☐ listed in items “a” through “d.” Incarcerated people will not share disposable razors. 2014 Personal Hygiene Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among incarcerated people, must be disinfected between individual uses by the method ☒ ☐ ☐ prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Division 9, Title 16, California Code of Regulations. 1266 SHOWERING 2014 Personal Hygiene There shall be written policies and procedures The Oren Fox Detention Facility is medium developed by the facility administrator for security wherein there is one unit open and showering/bathing. Incarcerated persons shall be houses the medium – minimum security permitted to shower/bathe upon assignment to a protective custody individuals. The housing unit and at least every other day or more often incarcerated individuals have free access to if possible. ☒ ☐ ☐ the dayroom and showers between the hours of 0800 to 2200. There are two medical isolation and two medical observation cells. The medical individuals are offered a shower daily. Absent exigent circumstances, no person shall be 2014 Personal Hygiene prohibited from showering at least every other day following assignment to a housing unit. If showering is prohibited, it must be approved by the facility manager ☒ ☐ ☐ or designee, and the reason(s) for prohibition shall be documented. 1267 HAIR CARE SERVICES 2014 Personal Hygiene Lexipol Policy (draft) 807 Incarcerated (a) Hair care services shall be available. Person Hygiene; 807.8 Barber and Cosmetology Services ☒ ☐ ☐ Each facility gives access to hair care services. (b) Except those who may not shave for reasons of Lexipol Policy (draft) 807 Incarcerated identification in court, incarcerated people shall be Person Hygiene; 807.8 Barber and allowed to shave daily and receive hair care services at Cosmetology Services least once a month. The facility administrator may ☒ ☐ ☐ suspend this requirement in relation to people who are considered to be a danger to themselves or others. (c) Equipment shall be disinfected, after each use, by a Lexipol Policy (draft) 807 Incarcerated method approved by the State Board of Barbering and Person Hygiene; 807.8 Barber and Cosmetology to meet the requirements of Title 16, Cosmetology Services ☒ ☐ ☐ Division 9, Sections 979 and 980, California Code of Regulations. 1270 STANDARD BEDDING AND LINEN ISSUE 704 Laundry Services 704.2.6 Bedding Issue The standard issue of clean suitable bedding and linens, for each incarcerated person entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) one serviceable mattress which meets the 704 Laundry Services requirements of Section 1272 of these regulations; ☒ ☐ ☐ 0905 Imperial Oren Fox PRO 23-24 Page 31 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) one mattress cover or one sheet; 704 Laundry Services ☒ ☐ ☐ (c) one towel; and, 704 Laundry Services ☒ ☐ ☐ (d) one blanket or more depending up on climatic 704 Laundry Services conditions. ☒ ☐ ☐ Policy and procedure shall require that items (a), (b), 704 Laundry Services and (d) above be provided prior to the first night in the ☒ ☐ ☐ facility. Two blankets or sleep bag may be issued in place of 704 Laundry Services one mattress cover or one sheet at the request of the ☒ ☐ ☐ incarcerated person. 1280 FACILITY SANITATION, SAFETY, AND 500 Security MAINTENANCE 700 Facility Sanitation The facility administrator shall develop written policies The night shift Floor Officers ensure and procedures for the maintenance of an acceptable cleaning supplies are distributed before level of cleanliness, repair and safety throughout the morning. The Floor Officers retrieve facility. Such a plan shall provide for a regular schedule cleaning supplies after the 2200 headcount; of housekeeping tasks and inspections to identify and they inspect for good working order, broken, correct unsanitary or unsafe conditions or work worn, or lost items. They replace practices which may be found. disinfectant as necessary and clean the mops. 702 Housekeeping Plan Every facility has a detailed cleaning schedule. 703 Vermin and Pest Control ☒ ☐ ☐ The pest control program is managed by the Administrative Sergeant or their designee. Each facility is inspected monthly. Routine spraying is overseen by the Administrative Lieutenant. Professional contractors or individual service providers will visit the facilities once per quarter. 900 Facility Maintenance: 901 Maintenance Inspection Report 902 Reporting Maintenance Problems 903 Environmental Control System 904 Safety Inspection Report 1901.3.4 Maintenance Inspections Facility maintenance inspections are conducted weekly by designated jail staff and recorded on a maintenance log. 0905 Imperial Oren Fox PRO 23-24 Page 32 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot DETENTION OF MINORS YES NO N/A P/P/REFERENCE - COMMENTS Are minors held in this facility? Minors are never brought into the facility. If yes, the following sections including those summarizing the regulations identified in Title 15, Article 8 of these regulations apply (Minors in Jails). ☐ ☐ ☒ Note: Reference PC § 207.1(b), 207.6, 707.1 42 USC 5633 SECTION 223(a)(12) SEPARATION Juveniles are not confined or detained in any facility in which they have contact with adult prisoners. ☐ ☐ ☒ Reference: WIC 208 1101 RESTRICTIONS ON CONTACT WITH INCARCERATED ADULTS The facility administrator shall establish policies and procedures to restrict sight and sound contact, as defined in Section 1006, between detained minors and adults confined in the facility. The policies and procedures should consider trauma-informed approaches in protecting minors from contact. ☐ ☐ ☒ In situations where brief or accidental contact may occur, such as booking or facility movement, facility staff (trained in the supervision of incarcerated people) shall maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. The above restrictions do not apply to minors who are participating in supervised program activities pursuant to Section 208 (c) of the Welfare and Institutions Code. 1102 CLASSIFICATION The facility administrator shall develop and implement a written plan designed to provide for the safety of staff ☐ ☐ ☒ and minors held at the facility. The plan shall include the following: (a) a procedure for receiving and transmitting information regarding minors who present a risk or hazard to self or others while confined at the facility, and the separation of ☐ ☐ ☒ such minors to the extent possible within the limits of the facility. (b) a procedure to provide care for any minor who appears to be in need of or who requests medical, mental health, or developmental disability treatment. Written procedures shall be established by the responsible ☐ ☐ ☒ health administrator in cooperation with the facility administrator. (c) a suicide prevention program designed to identify, monitor, and provide treatment to those minors who ☐ ☐ ☒ present a suicide risk. 0905 Imperial Oren Fox PRO 23-24 Page 33 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot (d) provide that minors be housed separately from adults and not be allowed to come or remain in contact with adults except as provided in Section 208(c) of the ☐ ☐ ☒ Welfare and Institutions Code. 1103 RELEASE PROCEDURES Facility staff shall notify the parents or guardians prior to the release of a minor. The minor's personal clothing and ☐ ☐ ☒ valuables shall be returned to the minor, parents or guardian, upon the minor's release or consent. 1104 SUPERVISION OF MINORS The facility administrator shall develop and implement ☐ ☐ ☒ policy and procedures that provide for: (a) continuous around-the-clock supervision of minors with assurance that staff can hear and respond; and, ☐ ☐ ☒ (b) safety checks of minors at least once every 30 minutes. These safety checks shall include the direct visual observation of movement and skin. Safety checks shall not be replaced, but may be supplemented by, an audio/visual electronic surveillance system designed to ☐ ☐ ☒ detect overt, aggressive, or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented. 1105 RECREATIONAL PROGRAMS The facility administrator shall develop written policies and procedures to provide a recreation program that shall protect the welfare of minors and incarcerated ☐ ☐ ☒ adults, recognize facility security needs and comply with minimum jail standards for recreation (California Code of Regulations, Title 15, Section 1065). 1106 DISCIPLINARY PROCEDURES Nothing in this regulation shall prevent the administrator from removing a detained minor from the general population or program for reasons of the minor's mental or physical health; or under any circumstances in which ☐ ☐ ☒ the safety of the minor, incarcerated adults, staff, the program or community is endangered, pending a disciplinary action or review. With the exceptions noted below, the provisions of Section 1080-1084 shall apply when a minor is involved in disciplinary actions. (a) Pursuant to Welfare and Institutions Code Section 208.3, minors may not be placed in room confinement ☐ ☐ ☒ for disciplinary purposes. (b) Permitted forms of discipline include: (1) temporary loss of privileges; and, ☐ ☐ ☒ (2) loss of privileges mandated by applicable regulations. ☐ ☐ ☒ (c) Access to visitation and recreation shall be restricted only after a second level review by a supervisor or manager and shall not extend beyond five days without ☐ ☐ ☒ subsequent review. (d) Prohibited forms of discipline include: (1) discipline that does not fit the violation; ☐ ☐ ☒ (2) corporal punishment; ☐ ☐ ☒ (3) discipline imposed by incarcerated persons; ☐ ☐ ☒ 0905 Imperial Oren Fox PRO 23-24 Page 34 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot (4) placement in safety cells, sobering cells, or any other cell not specifically designated for the ☐ ☐ ☒ detention of minors; (5) deprivation of food; and, ☐ ☐ ☒ (6) room confinement. ☐ ☐ ☒ 1120 EDUCATION PROGRAM FOR MINORS IN JAILS Whenever a minor is held in a Type II or III facility, the facility administrator shall coordinate with the County ☐ ☐ ☒ Department of Education or County Superintendent of Schools to provide education programs as required by Section 48200 of the Education Code. 1122.5 PREGNANT MINORS (a) The health administrator, in cooperation with the facility administrator, shall develop written policies and ☐ ☐ ☒ procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant minors. The policy shall address requirements ☐ ☐ ☒ of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery or termination of the pregnancy shall not be restrained by the use of leg or waist ☐ ☐ ☒ restraints, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery or termination of the pregnancy, shall not be restrained by the wrists, ankles, or both, unless deemed necessary for the ☐ ☐ ☒ safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, labor, delivery, or recovery after ☐ ☐ ☒ delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, they shall be advised, orally or in writing, of the standards and policies governing pregnant ☐ ☐ ☒ minors. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and procedures for notification of the court of jurisdiction ☐ ☐ ☒ and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 0905 Imperial Oren Fox PRO 23-24 Page 35 of 35 A353 Type II & III PRO eff. 4/2023 (23-24).dot ADULT TYPE I, II, III AND IV FACILITIES PHYSICAL PLANT EVALUATION The Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 6/94; 2/99; 2001; 2005; 2008; 2010, 2013 BSCC Code: 0905 FACILITY NAME: Oren Fox Detention Facility FACILITY TYPE: II 6/94: 2/99: 2001: 2005: 2008: 2010: APPLICABLE REGULATIONS (Check All That Apply): X 2013: FIELD REPRESENTATIVE: Jill Farris DATE: April 24, 2023 TITLE 24 SECTION YES NO N/A COMMENTS Reception and Booking (2.1) All new intakes are accepted at this facility only. Contains a weapons locker outside the security X perimeter of the facility, designed as outlined in these regulations. Contains a cell or room for confinement pending Pre-Booking X booking Contains a detoxification cell, where applicable 01: Name change to “sobering cell.” X 2-99: Two detoxification cells are provided if both male and female inmates are held. Contains safety cell(s) (WA) X Shower room available 2-99: Access to shower must be within the secure X area Provides secure vault or storage for inmate valuables X All property is held at Adult Regional Facility. Telephone(s) available for inmate use (PC § 851.5) X 2-99: Unobstructed access to hot and cold running water for staff use. X Temporary Holding Cell or Room (2.2) X Contains 10 square feet of floor area per inmate Holds no more than 16 inmates X Is not smaller than 40 square feet and has a clear X ceiling height of 8 feet or more Contains sufficient seating to accommodate all X inmates Contains water closet (toilet), wash basin, and drinking X fountain as specified by these regulations Provides for clear visual supervision by staff X Temporary Staging Cell or Room (2.3) X Holds inmates classified and segregated per Title 15 § 1050 and 1053 Holds inmates for four hours or less X Limited to holding no more than 80 inmates X Contains 10 square feet of floor area per inmates and X has a clear ceiling height of 8 feet or more. 0905 Imperial Oren Fox PHY 23-24 - 1 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Is at least 160 square feet X Contains sufficient seating to accommodate all X inmates Contains water closets (toilets), wash basins and X drinking fountains as specified by these regulations Provides for clear visual supervision by staff X Detoxification/Sobering Cell (2.4) X 01: Name change to “sobering cell.” Contains 20 square feet of floor area per inmate Is limited to no more than 8 inmates X Is no smaller than 60 square feet and has a clear X ceiling height of 8 feet or more Contains a water closet (toilet) wash basin and X drinking fountain as specified by these regulations Has padded partitions located next to toilet fixtures X Provides for clear visual supervision by staff X Padding on floor X 01: A shower is accessible in the secure portion of the facility X Safety Cell (2.5) Contains 48 square feet with one floor dimension of a X least 6 feet and a clear ceiling height of 8 feet or more Is limited to one inmate X Contains a flushing ring toilet, mounted flush with the X floor, with controls located outside the cell Padded floor, door and walls X Equipped with a variable intensity, security light, X inaccessible to the occupant Has one or more vertical view panels, not more than 4 inches wide nor less than 24 inches long, which X provide a view of the entire cell Has a food pass with lockable shutter no more than 4 inches high and, with between 26 and 32 inches from X the bottom of the food pass to the floor 01: Wall or ceiling mounted devices are inaccessible to inmate occupant. X Single Occupancy Cells (2.6) X Maximum capacity of one inmate Contain a minimum of 60 square feet of floor area in Type I facilities and 70 square feet in Type II and III X facilities Have a minimum clear ceiling height of 8 feet and a X minimum width of 6 feet Contain a water closet (toilet), wash basin and X drinking fountain as specified by these regulations Contain a bunk, desk and seat (Desk and seat not required in Type I facilities.) X 0905 Imperial Oren Fox PHY 23-24 - 2 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Double Occupancy Cells (2.7) X Maximum capacity of two inmates Contain a minimum of 60 square feet of floor area in Type I facilities and 70 square feet in Type II and III X facilities Have a minimum clear ceiling height of 8 feet and a X minimum width of 6 feet Contain a water closet (toilet), wash basin and X drinking fountain as specified by these regulations Contain 2 bunks, 1 desk and 1 seat (Desk and seat not required in Type I facilities.) X Dormitories (2.8) (Note: 2001 regulations reduced the double bunk requirement from 75 to 70 square feet and added provision for triple bunks. This is the “least restrictive standard.” 2005 revisions added clarifying language, but did not change the calculations.) Contain at least 50 square feet of floor area per inmate for single bed units; at least 70 square feet of floor space per inmate for double bed units; and, at X least 90 square feet for triple bed units. Eight foot clear ceiling height required. (To calculate double bunked RC: 70 square feet divided by 2 inmates = 35 square feet + 35 square feet dayroom = 70 square feet per inmate. To calculate triple bunked RC: 90 square feet divided by 3 inmates=30 square feet + 35 square feet dayroom=65 square feet per inmate.) Designed for no more than 64 and no less than 4 inmates X 13: Deleted “less” and “fewer” Provide access to toilets separate from wash basins and drinking fountains as specified by these X regulations Provide secure storage space for each inmate's personal items (NA Type I) X 13: Deleted “secure” and “of”. Added “space for” Dayrooms (2.9) (Required for inmates in Type II and III facilities (excluding "special use" cells) and inmate workers in Type I facilities.) Contain 35 square feet of floor area per inmate, X exclusive of 3 foot wide corridors in front of cells/rooms 2-99: Deleted 3 foot corridor in front of cells/rooms 10: Deleted the term “exclusive of 3 feet (914 mm).” 13: Deleted “exclusive of circulation corridors of 3 feet (914mm) 0905 Imperial Oren Fox PHY 23-24 - 3 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Contain tables and seating to accommodate the maximum number of inmates allowed access at a given time. (Note 2001 revisions added reference to X access at a given time and are the least restrictive standard.) Exercise Area (2.10) Provided in Type II and III facilities. Type IV facilities X must have a recreation area or provide community access to one. Clear height of 15 feet X Has required surface area: 80 % of maximum rated inmate capacity, multiplied by 50 square feet, divided X by number of one-hour exercise periods per day, equals the required surface area. 2-99: Provides free access to a toilet, wash basin and X drinking fountain Provides adequate security X Program/Multipurpose Space (2.11) (NA Type I) There is sufficient area and furnishings to meet the X needs of the facility programs. (See regulation for discussion of applicability to Type IV.) Medical Examination Room (2.12) There is one suitably equipped medical exam room in every Type II or III facility designed to house 25 or X more inmates. 2-99: Required in all facilities that provide on-site health care. Located within the security area and provide for X privacy of inmates Not less than 100 square feet of floor space with no X single dimension less than 7 feet Provide hot and cold running water 2-99: Hot and cold running water in any room where X medical procedures are provided 2-99: Lockable storage for medical supplies X Pharmaceutical Storage Space (2.13) There is lockable storage space for medical supplies X and pharmaceuticals (Title 15 § 1216). Medical Care Housing (2.14) Applicable to Type II and III facilities where the facility X program indicates special medical care housing is needed. 0905 Imperial Oren Fox PHY 23-24 - 4 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Housing is located within the security area, accessible to both male and female inmates, but not in the living X area of either. Provides lockable storage area for medical X instruments 2-99: Negative pressure isolation rooms are designed to the community standard. X Hare Care Space (2.15) Space and equipment are available. X 2-99: Requirement deleted. Commissary (2.16) (NA Type I) X Inmates can purchase specified items. There is secure storage for commissary stock. 01: Revisions limit requirement for secure storage to circumstances when commissary supplies are X kept within the security perimeter. Dining Facilities (2.17) (NA Type I) X There are 15 square feet and sufficient tables and seating for each inmate being fed. Dining space does not include toilets, wash basins or showers, without an appropriate visual barrier. 2-99: Visual barrier requirement deleted for wash X basins Visiting Space (2.18) Video only X There is sufficient visiting area. Safety Equipment Storage (2.19) Adequate space is provided to store equipment such X as fire extinguishers, SCBA, emergency lights, etc. Janitors' Closet (2.20) A securely lockable janitor’s closet provides sufficient X storage for cleaning implements and supplies and is located within the security area (Type II only). A mop sink is available within the security area (Type II). It may be outside the security area in CH, TH and X Types I, III & IV. 0905 Imperial Oren Fox PHY 23-24 - 5 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Storage Room (2.21) One or more storage rooms are required to accommodate a minimum of 80 cubic feet of storage per inmate for inmate clothing and personal property, institutional clothing, bedding and supplies. X (Type I facilities may be excluded from storage space requirement for personal and institutional clothing unless clothing is issued.) Audio or Visual Monitoring (2.22) 2023: The agency is currently upgrading their (Prior to 2005 this was N/A for Type III and IV housing cameras and intercom systems; therefore, only minimum security inmates. In 2005 applicability they will be inspected at a later date in this was extended to all CH, TH, Type I, II, III and IV inspection cycle. facilities regardless of security level.) There is an audio monitoring system capable of alerting staff in a central control. When visual electronic surveillance is used, it is located primarily in corridors, elevators, or at points on the security perimeter such as entrances and exits. 2-99: Video monitoring option and references to electronic surveillance located primarily in corridors, elevators or points in security perimeter were deleted. 08: Audio monitoring system shall be located in temporary holding cells or rooms, temporary staging cells or rooms, sobering cells, safety X cells, single and double occupancy cells, dormitories, dayrooms, exercise areas, and correctional program /multipurpose space, capable of alerting personnel who can respond immediately. Central control requirement deleted. 10 Deleted language referring to central control point. 10 Terminate at a location where staff can respond immediately. 13: Deleted “stationed in a central control point” 13: Added “in temporary holding cells, or rooms, temporary staging cells, or rooms, sobering cells, safety cells, single and double occupancy cells, dormitories, dayrooms, exercise areas, and correctional program/multipurpose space” 1: Added “who can respond immediately” Laundry Facilities (2.23) Each housing area has a washer and dryer allowing incarcerated people to wash under Type IV facilities make provision for washing and X garments. drying personal laundry. Emergency Power (2.24) There is an emergency power source available and capable of providing minimal lighting in all areas and X maintaining fire and life safety, security, communication and alarm systems. 0905 Imperial Oren Fox PHY 23-24 - 6 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS Confidential Interview Rooms (2.25) There is at least one suitably furnished confidential interview room in every Type II facility designed for 25 X or more inmates. 2-99: Applicable to every facility which provides on- site health care Located in the security area, accessible by both male X and female inmates Provides at least 70 square feet floor area with no single dimension less than 6 feet X Attorney Interview Space (2.26) (NA Type IV) X Available and provides for confidentiality Water Closets (Toilets)/Urinals (3.1) Provide for inmate privacy/modesty with staff being able to visual supervise; one is provided in every single and double occupancy cell and at the following ratio elsewhere: 1:10 in dormitories (changed from 1:8 in 2001); 1:8 in detoxification/sobering cells; X 1:16 in holding cells; 1:20 in exercise areas; and, Accessible to dayroom occupants no specified ratio. 2-99: Accessible at no specified ratio in exercise areas. Privacy requirement deleted. See regulation for calculations of urinal substitutions. Wash basins (3.2) Provide hot and cold or tempered water; one is provided in every single and double occupancy cell and at the following ratio elsewhere: 1:10 in dormitories (changed from 1:8 in 2001); 1:8 in detoxification/sobering cells; 1:20 in exercise areas; and, X Accessible to dayrooms at no specified ratio. 2-99: Accessible in exercise areas at no specified ratio See regulation for calculations of wash basin trough substitutions. Drinking Fountains (3.3) One is provided in every single and double occupancy cell and in dormitories. Accessible to inmates in dayrooms X 2-99: One is provided in every single and double occupancy cell, holding and staging cells and detoxification cells. It must be accessible to inmates in dayrooms and exercise areas. 0905 Imperial Oren Fox PHY 23-24 - 7 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS The water outlet (bubbler) is mechanically actuated and at an angle that prevents wastewater from flowing over the outlet (bubbler). There is a mouth guard on X the water outlet. 2-99: Mouth guard requirement deleted Showers (3.4) Available at a ratio of 1:20; provide hot and cold or tempered water; shower stalls/areas are designed and constructed of materials that are impervious to water X and soap so that they may be easily cleaned. 2-99: Ratio changed from 1:16; specified that shower areas must provide modesty for inmates, with staff ability to supervise. Beds/Bunks (3.5) At least 30 inches wide and 76 inches long with 21 inches between pans; constructed of pan bottom type or concrete; securely fastened to the floor and/or wall X in facilities higher than minimum security. 01: Must be elevated off the floor. Must have a solid bottom. Lighting (3.6) Lighting in housing units, dayrooms and activity areas is sufficient to permit easy reading by a person with normal vision, and is not less than 20 foot-candles at desk level and in the grooming area. Night lighting is sufficient for purposes of supervision. X Lighting is centrally controlled and/or occupant controlled in housing cells or rooms. Light fixtures are of secure design in areas higher than minimum security. Windows (3.7) In housing areas higher than minimum security, windows that are accessible to inmates are no greater X than 5 inches in on dimension. 13: Added “exterior” before windows Cell Padding (3.8) The floors and partition are padded in detoxification cells. In safety cells, floors, doors, walls and X everything on them are padded. All padded cells are equipped with a tamper resistant fire sprinkler approved by the SFM. 0905 Imperial Oren Fox PHY 23-24 - 8 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) TITLE 24 SECTION YES NO N/A COMMENTS All padding is: approved for use by the SFM; nonporous; at least ½ inch thick; of a unitary or laminated construction; firmly bonded to all surfaces; X and, without exposed seams. Mirrors/Shelves/Clothes Hooks (3.9) X A mirror of a material appropriate to the level of security is provided near each wash basin. Consistent with security needs, shelves and clothes hooks are provided wherever feasible. X 2-99: Requirement for shelves and hooks deleted Clothes hooks are of a collapsible hook type 2-99: Requirement for hooks deleted X Seating (3.10) Seating is designed to the level of security. When bench seating is used, eighteen inches of bench are X provided per inmate. 2-99: In holding and staging cells, seating is securely fastened to the wall and/or floor. Table/Seat (3.11) (NA Type I) This facility is dorm housing. A table and seat is provided in single and double X occupancy cells. Weapons Locker (3.12) (NA type IV and Minimum Security Facilities) A secure weapons locker is located outside the security perimeter of the facility. Lockers have individual compartments, locks and keys. X 08: “No weapons are brought into the security area” deleted from the regulation. 13: Deleted “such that no officer shall bring into the security area any weapon” Design Requirements (102(c)6) Design requirements as specified in Title 24, Part 1, 102(c)6 are met. (See regulation for specific X requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 0905 Imperial Oren Fox PHY 23-24 - 9 - A383 PHY Type 94 99 01 05 08 10 13.dot (8/15) ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 0905 FACILITY: Oren Fox Detention Facility TYPE: II RC: 270 FIELD REPRESENTATIVE: Jill Farris DATE: April 24, 2023 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Pre-Book 1 Holding 2008 1 0 (2) (2) 8’8” x 7’5” 1 1 1 (1076) Note: 66 sq. ft; Bench = 41”, capacity limited by bench space. 2 Holding 2008 1 0 (3) (3) 8’8” x 7’3” 1 1 1 (1077) Note: 64.24 sq. ft.; Bench = 59”, capacity limited by bench space. Intake Intake Safety 2008 1 0 (1) (1) 6’4” x 7’8” 1 (1064) 1 1 Soberin 2008 1 0 (3) (3) 8’ x 7’5” 1 1 1 (1065) g Note: Capacity limited by floor space 2 Soberin 2008 1 0 (4) (4) 12’ x 8’ 1 1 1 (1066) g Note: Capacity limited by floor space. ADA. 8 Holding 2008 1 0 (3) (3) 10’ x 7’9” 1 1 1 (1072) Note: 79 sq ft; Bench = 60”, capacity limited by bench space 9 Holding 2008 1 0 (2) (2) 10’ x 7’9” 1 1 1 (1073) Note: 79 sq ft; Bench = 41”, capacity limited by bench space 10 Holding 2008 1 0 (6) (6) 12’.1” x 11’1” 1 1 1 (1067) Note: 134 sq ft; Bench 122”, capacity limited by bench space. ADA compliant cell. 11 Holding 2008 1 0 (2) (2) 7’5” x 10’ 1 1 1 (1068) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 0905 Imperial Oren Fox LASE 23-24 - 1 - A360 LAS Adult-05.dot (8/05) ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Note: 75 sq ft; Bench 42”, capacity limited by bench space Medical Single 2008 2 1 (1) (2) Irregular Shape 1 1 1 Observatio 130 sq. ft. n #1 & #2 (1043- 1044) Note: 20-22 inspection redesignated these cells as non-rated, reducing RC by 2. Medical Single 2008 2 1 (1) (2) Irregular Shape 1 1 1 1 Isolation 202 sq. ft. #1 & #2 (1037/1039 ) Note: Negative Pressure; medical observation Note: 20-22 inspection redesignated these cells as non-rated, reducing RC by 2. Staging 1 Holding 2008 1 0 (2) (2) 7’4” x 7’5” 1 1 1 (1050) Note: Bench = 37”, capacity limited by bench space. Located in intake area. Staging 2 Holding 2008 1 0 (2) (2) 7’4” x 7’5” 1 1 1 (1051) Note: Bench = 37”, capacity limited by bench space. Located in corridor to vehicle sallyport. 901-906 Dorm 2008 6 45 45 270 Irregular shape 5 5 5 5 (A-F) Note: All dayrooms 2,400 sq ft. 2023: Only 905 was occupied on the date of inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 0905 Imperial Oren Fox LASE 23-24 - 2 - A360 LAS Adult-05.dot (8/05)