Sonoma Sheriff's Office (2023-2024 inspection cycle)

September 18, 2023 Eddie Engram, Sheriff Sonoma County Sheriff’s Office 2796 Ventura Avenue Santa Rosa, CA 95403 2023-2024 COMPREHENSIVE INSPECTION, PENAL CODE SECTION 6031, WELFARE & INSTITUTIONS CODE SECTION 209, SONOMA COUNTY DETENTION FACILITIES AND COURT HOLDING FACILITIES Dear Sheriff Engram: The 2023-2024 Comprehensive Inspection of the Sonoma County Sheriff's Office has been completed. A pre-inspection briefing was held on Tuesday, June 13, 2023, and the following facilities were inspected on Wednesday, September 13, 2023: FACILITY NAME BSCC # FACILITY TYPE Sonoma Main Adult Detention 5641 II Sonoma North County Facility 5660 II Sonoma Juvenile Justice Court 5665 CH These inspections were conducted pursuant to Penal Code Section 6031 to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA). In addition to the inspection(s) by the BSCC, inspections are also required annually by the County Health Officer and biennially by the State Fire Marshal or an authorized representative (Health and Safety Code Sections 101045 and 13146.1). The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. The North County Facility has been vacant of incarcerated individuals since before the 2021/22 BSCC inspection cycle. If the North County Facility begins to house incarcerated Eddie Engram Sheriff Page 2 individuals at any point, please advise the BSCC immediately to ensure the facility meets regulation standards. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring We found no violations of the JJDPA; a copy of the monitoring report is attached for your information. An Exit Briefing with your staff was held on Wednesday, September 13, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at matthew.schuler@bscc.ca.gov if you have any questions. Sincerely, MATTHEW SCHULER Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Sonoma County Superior Court* Chair, Grand Jury, Sonoma County* Chair, Board of Supervisors, Sonoma County* County Administrator, Sonoma County* Michelle Gutierrez, Compliance Deputy, Sonoma County Sheriff’s Office *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 5641+ Sonoma County Sheriff’s Office II CH LTR 23-24 TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 5641 FACILITY NAME: SONOMA MAIN ADULT DETENTION FACILITY FACILITY TYPE: II PERSON(S) INTERVIEWED: DEPUTY MICHELLE GUTIERREZ FIELD REPRESENTATIVE: MATTHEW SCHULER DATE: 09/13/2023 TITLE 15 SECTION P/P REFERENCE – COMMENTS 1020 CORRECTIONS OFFICER CORE COURSE2 Sonoma County Detention Division Manual (SCDDM) 1020 – Training Records (a) In addition to the provisions of California Penal Code SCDDM 300 – Continuing Professional Education Section 831.5, all custodial personnel of a Type I, II, III, SCDDM 301 – Training for Managers or IV facility shall successfully complete the “Corrections SCDDM 303 – Training Officer Core Course” as described in Section 179 of Title 15, CCR, within one year from the date of assignment. The BSCC Standards and Training for Corrections (STC) division found the agency in compliance with applicable regulations during (b) Custodial Personnel who have successfully the 2023-24 compliance monitoring cycle. completed the course of instruction required by Penal Code Section 832.3 shall also successfully complete the “Corrections Officer Basic Academy Supplemental Core Course” as described in Section 180 of Title 15, CCR, within one year from the date of assignment. 1021 JAIL SUPERVISORY TRAINING Prior to assuming supervisory duties, jail supervisors shall complete the core training requirements pursuant to Section 1020, Corrections Officer Core Course. In addition, supervisory personnel of any Type I, II, III or IV jail shall also be required to complete either the STC Supervisory Course (as described in Section 181, Title 15, CCR) or the POST supervisory course within one year from date of assignment. 1023 JAIL MANAGEMENT TRAINING Managerial personnel of any Type I, II, III or IV jail shall be required to complete either the STC management course (as described in Section 182, Title 15, CCR) or the POST management course within one year from date of assignment. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 For STC participating agencies, consistency with training sections 1020, 1021, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 1 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION P/P REFERENCE – COMMENTS 1025 CONTINUING PROFESSIONAL TRAINING With the exception of any year that a core training module is successfully completed, all facility/system administrators, managers, supervisors, and custody personnel of a Type I, II, III, or IV facility shall successfully complete the “annual required training” specified in Section 184 of Title 15, CCR. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 2 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027 NUMBER OF PERSONNEL SCDDM 200 – Supervision of Incarcerated Persons A sufficient number of personnel shall be employed in SCDDM 212 – Staffing Plan each local detention facility to ensure the implementation and operation of the programs and activities required by ☒ ☐ ☐ BSCC staff reviewed a random sampling of these regulations. shift rosters from different shifts which reflected enough personnel assigned to each shift to include female staffing. Whenever there is a person in custody, there shall be at SCDDM 200 – Supervision of Incarcerated least one employee on duty at all times in a local Persons detention facility or in the building which houses a local SCDDM 212 – Staffing Plan detention facility who shall be immediately available and accessible to incarcerated people in the event of an emergency. ☒ ☐ ☐ BSCC staff reviewed a random sampling of shift rosters which reflected that all fixed post assignments are filled along with roving staff that are available to respond to emergencies or provide relief periods. Such an employee shall not have any other duties which SCDDM 200 – Supervision of Incarcerated would conflict with the supervision and care of Persons incarcerated people in the event of an emergency. SCDDM 212 – Staffing Plan ☒ ☐ ☐ Whenever one or more females are in custody, there SCDDM 200 – Supervision of Incarcerated shall be at least one female employee who shall be Persons immediately available and accessible to such females. SCDDM 212 – Staffing Plan Note: Reference PC § 4021. BSCC staff reviewed a random sampling of ☒ ☐ ☐ shift rosters from different shifts which reflected enough personnel assigned to each shift to include female staffing. During the on-site inspection, BSCC staff observed several female deputies working throughout the facility. In order to determine if there is a sufficient number of SCDDM 200 – Supervision of Incarcerated personnel for a specific facility, the facility administrator Persons shall prepare and retain a staffing plan indicating the SCDDM 212 – Staffing Plan personnel assigned in the facility and their duties. Such a staffing plan shall be reviewed by the Board staff at the time of their biennial inspection. The results of such a ☒ ☐ ☐ BSCC staff reviewed a random sampling of review and recommendations shall be reported to the shift rosters which reflected that all fixed post local jurisdiction having fiscal responsibility for the assignments are filled along with roving staff facility. that are available to respond to emergencies or provide relief periods. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 3 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027.5 SAFETY CHECKS SCDDM 504 - Safety Checks The facility administrator shall develop and implement BSCC staff reviewed a random sampling of policy and procedures for conducting safety checks that safety checks from January 2023 through include, but are not limited to, the following: August 2023. The documentation appeared to be compliant with this regulation. ☒ ☐ ☐ The agency has implemented an internal audit system that requires the shift supervisor to review and document any discrepancies in the timeliness of safety checks at the conclusion of each shift. (a) Safety checks will determine the safety and well- SCDDM 504 - Safety Checks being of individuals and shall be conducted at least hourly through direct visual observation of all people held The policy states, “Rounds shall be conducted and housed in the facility. a minimum of twice every hour.” ☒ ☐ ☐ The “Pipe” system is used at this facility. Supervisors review the Rounds Activity Tracking System (RATS) Inspection Log once a shift. (b) There shall be no more than a 60-minute lapse SCDDM 504 - Safety Checks between safety checks. ☒ ☐ ☐ The policy states, “Rounds shall be conducted a minimum of twice every hour.” (c) Safety checks for people in sobering cells, safety SCDDM 504 - Safety Checks cells, and restraints shall occur more frequently as ☒ ☐ ☐ outlined in section 1055, section 1056, and section 1058 of these regulations. (d) Safety checks shall occur at random or varied SCDDM 504- Safety Checks intervals. BSCC staff reviewed a random sampling of ☒ ☐ ☐ safety checks and they appeared to be in random and varied intervals. (e) There shall be a written plan that includes the SCDDM 504- Safety Checks documentation of all safety checks. ☒ ☐ ☐ Documentation shall include: (1) the actual time at which each individual safety SCDDM 504- Safety Checks ☒ ☐ ☐ check occurred; (2) the location where each individual safety check SCDDM 504- Safety Checks occurred, such as a cell, module, or dormitory ☒ ☐ ☐ number; and, (3) Initials or employee identification number of staff SCDDM 504- Safety Checks ☒ ☐ ☐ who completed the safety check(s). (f) A documented process by which safety checks are SCDDM 504- Safety Checks reviewed at regular defined intervals by a supervisor or facility manager, including methods of mitigating ☒ ☐ ☐ Supervisors review the Rounds Activity patterns of inconsistent documentation, or untimely Tracking System (RATS) Inspection Log once completion of, safety checks. a shift. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 4 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1028 FIRE AND LIFE SAFETY STAFF SCDDM 4.09.04 - Fire Prevention Plan SCDDM 9.07.14 - Emergencies - Fire Whenever there is a person in custody, there shall be at ☒ ☐ ☐ least one person on duty at all times who meets the All sworn staff are trained in fire and life training standards established by the Board for general safety. fire and life safety. [Penal Code section 6030(c)]. The facility manager shall ensure that there is at least SCDDM 4.09.04 - Fire Prevention Plan one person on duty who trained in fire and life safety ☒ ☐ ☐ SCDDM 9.07.14 - Emergencies - Fire procedures that relate specifically to the facility. 1029 POLICY AND PROCEDURES MANUAL3 Sonoma County Detention Division Policy Operational Manuals, Procedures and Orders Facility administrator(s) shall develop and publish a (SCDDM) manual of policy and procedures for the facility. The policy and procedures manual shall address all Sonoma County Sheriff’s Office Policy and applicable Title 15 and Title 24 regulations and shall be Policy Manual (SCPM) comprehensively reviewed and updated at least every two years. Such a manual shall be made available to all employees. ☒ ☐ ☐ Policy manuals are available electronically. Notes: The policies and procedures required in subsections (a)(6) and (a)(7) may be placed in a separate manual to ensure confidentiality. Subsections The policies were last updated: 7/18/2023. (c) and (d) do not apply and have been deleted. The Sonoma County Sheriff’s Office is currently transitioning its policies and procedures to LEXIPOL. Some policies were still in the process of being transferred over. (a) The manual for Temporary Holding, Type I, II, and III SCPM 200 – Organizational Structure and facilities shall provide for, but not be limited to, the Responsibility following: ☒ ☐ ☐ SCDDM 200 – Supervision of Incarcerated (1) Table of organization, including channels of Persons communications. (2) Inspections and operations reviews by the facility SCDDM 207 – Administrative and administrator/manager. ☒ ☐ ☐ Supervisory Inspections (3) Policy on the use of force that meets current state SCDDM 300 -Use of Force and federal legal requirements and includes ☒ ☐ ☐ SCDDM 300.3.4 – Restrictions on the Use of prohibition of the use of carotid restraint and choke Carotid Control Hold holds. (4) Policy on the use of restraint equipment, SCDDM 705 – Health Care for Pregnant including the restraint of pregnant persons as ☒ ☐ ☐ Incarcerated Persons referenced in Penal Code Section 3407. SCDDM 705.6 - Restraints (5) Procedure and criteria for screening newly SCDDM 502 - Reception ☒ ☐ ☐ received persons for release. 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 5 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) Security and control including physical counts Sonoma County PREA (Prison Rape and searches of the facility and incarcerated Elimination Act) Policy. Separate Policy. persons, contraband control, and key control. Sonoma County Detention Division Policy Each facility administrator shall, at least annually, SCDDM 205 – Key and Electronic Access review, evaluate, and make a record of security ☒ ☐ ☐ Device Control measures. The review and evaluation shall include SCDDM 504 -Safety Checks internal and external security measures of the facility including security measures specific to prevention of Last formal review: February 1, 2023. sexual abuse and sexual harassment. (7) Emergency procedures include: SCDDM 400 Facility Emergencies (A) fire suppression preplan as required by ☒ ☐ ☐ section 1032 of these regulations; (B) escape, disturbances, and the taking of SCDDM 400 Facility Emergencies ☒ ☐ ☐ hostages; (C) mass arrests; ☒ ☐ ☐ SCDDM 400 Facility Emergencies (D) natural disasters; ☒ ☐ ☐ SCDDM 400 Facility Emergencies (E) periodic testing of emergency equipment; SCDDM 400 Facility Emergencies ☒ ☐ ☐ and, (F) storage, issue, and use of weapons, SCDDM 4.01.10 - Locker Assignments ammunition, chemical agents, and related ☒ ☐ ☐ SCDDM 4.03.10 - Use of Force – Less-Lethal security devices. Control Devices (8) Suicide Prevention. SCDDM 711- Mental Health Screening and Evaluation SCDDM – 718 – Mental Health – Suicide ☒ ☐ ☐ Prevention Suicide prevention training occurs annually for all security staff. (9) Separation of incarcerated persons. ☒ ☐ ☐ SCDDM 507 - Classification (10) Zero tolerance in the prevention of sexual abuse Sonoma County PREA (Prison Rape and sexual harassment. ☒ ☐ ☐ Elimination Act) Policy. Separate Policy. (11) Policy and procedure to detect, prevent, and Sonoma County PREA (Prison Rape respond to retaliation against any staff or person ☒ ☐ ☐ Elimination Act) Policy. Separate Policy. after reporting any abuse. (12) Release policy, including release planning for SCDDM 514 – End of Term Release ☒ ☐ ☐ incarcerated persons. (e) The manual for Temporary Holding, Court Holding, Sonoma County PREA (Prison Rape Type I, II, III, and IV facilities shall provide for, but not be Elimination Act) Policy. Separate Policy. limited to, the following: (1) multiple internal ways for incarcerated people to The policy is available on the Sheriff’s Office privately report sexual abuse and sexual website as well. ☒ ☐ ☐ harassment, retaliation by other incarcerated persons or staff for reporting sexual abuse and sexual harassment, and staff neglect or violation of responsibilities that may have contributed to such incidents, 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 6 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) a method for uninvolved incarcerated persons, Sonoma County PREA (Prison Rape family, community members, and other interested Elimination Act) Policy. Separate Policy. third parties to report sexual abuse or sexual ☒ ☐ ☐ harassment. The method for reporting shall be The policy is available on the Sheriff’s Office publicly posted at the facility. website as well. 1030 SUICIDE PREVENTION PROGRAM SCDDM 711- Mental Health Screening and Evaluation The facility shall have a comprehensive written suicide SCDDM – 718 – Mental Health – Suicide prevention program developed by the facility Prevention administrator or designee, in conjunction with the health ☒ ☐ ☐ authority and mental health director, to identify, monitor, and provide treatment to those incarcerated persons who present a suicide risk. The program shall include the following: (a) Annual suicide prevention training for all custodial SCDDM – 718 – Mental Health – Suicide personnel. ☒ ☐ ☐ Prevention (b) Intake screening for suicide risk immediately upon SCDDM 711- Mental Health Screening and intake and prior to housing assignment. Evaluation ☒ ☐ ☐ SCDDM – 718 – Mental Health – Suicide Prevention (c) Suicide prevention screening during special SCDDM 711- Mental Health Screening and situations, including placement in restrictive housing, Evaluation following a hearing, and after a transfer or change in ☒ ☐ ☐ SCDDM – 718 – Mental Health – Suicide classification. Prevention (d) Provisions facilitating communication among SCDDM 711- Mental Health Screening and arresting/transporting officers, facility staff, court staff, Evaluation medical and mental health personnel in relation to ☒ ☐ ☐ SCDDM – 718 – Mental Health – Suicide suicide risk. Prevention (e) Housing recommendations for people at risk of SCDDM – 718 – Mental Health – Suicide suicide that balance safety and environment. The least ☒ ☐ ☐ Prevention restrictive environment should be considered. (f) Supervision depending on level of suicide risk. SCDDM – 718 – Mental Health – Suicide ☒ ☐ ☐ Prevention (g) Suicide attempt and suicide intervention policies and SCDDM – 718 – Mental Health – Suicide procedures. ☒ ☐ ☐ Prevention (h) Provisions for reporting suicides and suicides SCDDM – 718 – Mental Health – Suicide attempts. ☒ ☐ ☐ Prevention (i) Multi-disciplinary administrative review of suicides and SCDDM 711- Mental Health Screening and attempted suicides as defined by the facility Evaluation administrator, including the development of a corrective ☒ ☐ ☐ SCDDM – 718 – Mental Health – Suicide action plan to address deficiencies identified in the Prevention administrative review. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 7 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (j) Provisions for follow up care as needed. SCDDM 711- Mental Health Screening and Evaluation ☒ ☐ ☐ SCDDM – 718 – Mental Health – Suicide Prevention (k) Plan for mental health consultation following return SCDDM 711- Mental Health Screening and from court as determined by the mental health director. Evaluation ☒ ☐ ☐ SCDDM – 718 – Mental Health – Suicide Prevention 1032 FIRE SUPPRESSION PREPLANNING SCDDM 400 – Facility Emergencies SCDDM 401 – Emergency Staffing Pursuant to Penal Code Section 6031.1(b), the facility SCDDM 403 – Emergency Power and administrator shall consult with the local fire department Communications having jurisdiction over the facility, with the State Fire SCDDM 404 -Evacuations Marshal, or both, in developing a plan for fire suppression which shall include, but not be limited to: ☒ ☐ ☐ Joint reviews are documented on a cover sheet to ensure the plan is current. Monthly fire drills are performed at each facility. (a) a fire suppression pre-plan developed with the local SCDDM 400 – Facility Emergencies fire department to be included as part of the policy and SCDDM 401 – Emergency Staffing procedures manual (Title 15, California Code of SCDDM 403 – Emergency Power and Regulations Section 1029); ☒ ☐ ☐ Communications SCDDM 404 -Evacuations (b) monthly fire prevention inspections by facility staff SCDDM 400 – Facility Emergencies with two-year retention of the inspection record; SCDDM 401 – Emergency Staffing SCDDM 403 – Emergency Power and Communications ☒ ☐ ☐ SCDDM 404 -Evacuations Monthly fire drills are performed at each facility. The record retention is in compliance with this regulation. (c) fire prevention inspections as required by Health and SCDDM 400 – Facility Emergencies Safety Code Section 13146.1(a) and (b) which requires SCDDM 401 – Emergency Staffing inspections at least once every two years; SCDDM 403 – Emergency Power and Communications ☒ ☐ ☐ SCDDM 404 -Evacuations Last Fire Prevention Inspection conducted: November 22, 2022. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 8 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) an evacuation plan; and, SCDDM 400 – Facility Emergencies SCDDM 401 – Emergency Staffing SCDDM 403 – Emergency Power and ☒ ☐ ☐ Communications SCDDM 404 -Evacuations (e) a plan for the emergency housing of incarcerated SCDDM 400 – Facility Emergencies people in the case of fire. SCDDM 401 – Emergency Staffing SCDDM 403 – Emergency Power and Communications ☒ ☐ ☐ SCDDM 404 -Evacuations Incarcerated people would be evacuated to one of the two jail facilities or to a neighboring jurisdiction in the event of an emergency. 1040 POPULATION ACCOUNTING SCDDM 203 – Incarcerated Person Records Each facility administrator shall maintain a ☒ ☐ ☐ demographics accounting system which reflects the monthly average daily population of sentenced and non- sentenced people by gender and juvenile status. Facility administrators shall provide the Board with SCDDM 203 – Incarcerated Person Records applicable demographic information as described in the ☒ ☐ ☐ Jail Profile Survey. 1041 RECORDS SCDDM 203- Inmate Records SCDDM 203.3 – Records Maintenance (a) Each facility administrator of a Type I, II, III or IV SCDDM203.5 - Electronic Record facility shall develop written policies and procedures for Maintenance the maintenance of individual records for each incarcerated person which shall include, but not be ☒ ☐ ☐ limited to, intake information, personal property receipts, commitment papers, court orders, reports of disciplinary actions taken, medical orders issued by the responsible physician and staff response, and non-medical information regarding disabilities and other limitations. (b) Each facility administrator shall collect accurate, SCDDM 203- Inmate Records uniform data for every allegation of sexual abuse at SCDDM 203.3 – Records Maintenance facilities under its direct control and from other facilities SCDDM203.5 - Electronic Record with which it contracts for the confinement of its Maintenance incarcerated people. The data collected shall include, at ☒ ☐ ☐ a minimum, the data necessary to satisfy the reporting requirements of 34 U.S.C. section 30303(a)(1). Note: federal survey on sexual violence. 1044 INCIDENT REPORTS SCDDM 203- Inmate Records SCDDM 203.3 – Records Maintenance Each facility administrator shall develop written policies SCDDM203.5 - Electronic Record and procedures for the maintenance of written records Maintenance ☒ ☐ ☐ and reporting of all incidents which result in physical SCDDM 600.3.3 – Rule Violation Report harm, or serious threat of physical harm, to an employee or incarcerated person of a detention facility or other person. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 9 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such records shall include the names of the persons SCDDM 203- Inmate Records involved, a description of the incident, the actions taken, SCDDM 203.3 – Records Maintenance and the date and time of the occurrence. SCDDM203.5 - Electronic Record Maintenance SCDDM 600.3.3 – Rule Violation Report ☒ ☐ ☐ BSCC staff reviewed a random sampling of Incident Reports from January 2023 through August 2023. The documentation appeared to be compliant with this regulation. Such a written record shall be prepared by the staff SCDDM 203- Inmate Records assigned to investigate the incident and submitted to the SCDDM 203.3 – Records Maintenance facility manager or designee. ☒ ☐ ☐ SCDDM203.5 - Electronic Record Maintenance SCDDM 600.3.3 – Rule Violation Report 1045 PUBLIC INFORMATION PLAN SCDDM 210 – Community Relations and Public Information Plan Each facility administrator of a Type I, II, III or IV facility SCDDM 210.3 - Responsibilities shall develop written policies and procedures for the ☒ ☐ ☐ dissemination of information to the public, to other government agencies, and to the news media. The public and incarcerated persons shall have available for review the following material: (a) The Board of State and Community Corrections SCDDM 210 – Community Relations and Minimum Standards for Local Detention Facilities as ☒ ☐ ☐ Public Information Plan found in Title 15 of the California Code of Regulations. SCDDM 210.3 - Responsibilities (b) Facility rules and procedures affecting incarcerated SCDDM 210 – Community Relations and people as specified in sections: ☒ ☐ ☐ Public Information Plan (1) 1045, Public Information Plan SCDDM 210.3 - Responsibilities (2) 1061, Education Plan SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (3) 1062, Visiting SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (4) 1063, Correspondence SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (5) 1064, Library Service SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (6) 1065, Exercise and Out of Cell Time SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (7) 1066, Books, Newspapers, Periodicals and SCDDM 210 – Community Relations and Writings ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (8) 1067, Access to Telephone SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 10 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) 1068, Access to Courts and Counsel SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (10) 1069, Orientation SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (11) 1070, Individual/Family Service Programs SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (12) 1071, Voting SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (13) 1072, Religious Observance SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (14) 1073, Grievance Procedure SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (15) 1080, Rules and Disciplinary Actions SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (16) 1081, Plan for Discipline of Incarcerated SCDDM 210 – Community Relations and Persons ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (17) 1082, Forms of Discipline SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (18) 1083, Limitations on Discipline SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (19) 1200, Responsibility for Health Care Services SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities 1046 DEATH IN CUSTODY SCDDM 719 Inmate Death – Clinical Care Review (a) Death in Custody Reviews for Adults and Minors. The facility administrator, in cooperation with the health administrator, shall develop written policy and procedures to ensure that there is an initial review of ☒ ☐ ☐ every in-custody death within 30 days. The review team at a minimum shall include the facility administrator or designee, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. Deaths shall be reviewed to determine the SCDDM 210 – Community Relations and appropriateness of clinical care; whether changes to Public Information Plan ☒ ☐ ☐ policies, procedures, or practices are warranted; and to SCDDM 210.3 - Responsibilities identify issues that require further study. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 11 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Death of a Minor No minors are held in this facility. In any case in which a minor dies while detained in a jail, lockup, or court holding facility: (1) The administrator of the facility shall provide to ☐ ☐ ☒ the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A copy of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from No minors are held in this facility. the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding facility pursuant to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 1050 CLASSIFICATION PLAN SCDDM 507 - Classification SCDDM 507.4 – Classification Plan (a) Each administrator of a temporary holding, Type I, II, or III facility shall develop and implement a written classification plan designed to properly assign During the on-site inspection, BSCC staff sat incarcerated persons to housing units and activities down with a Classification Deputy and according to the categories of gender identity, age, watched them perform a classification review criminal sophistication, seriousness of crime charged, and initial interview. Both appeared to be physical or mental health needs, assaultive/non- compliant with this regulation. assaultive behavior, risk of being sexually abused, or sexually harassed and other criteria which will provide ☒ ☐ ☐ for the safety of the incarcerated people and staff. Such housing unit assignment shall be accomplished to the extent possible within the limits of the available number of distinct housing units or cells in a facility. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, and a record of each person's classification level, housing restrictions, and housing assignments. Each administrator of a Type II or III facility shall SCDDM 507 - Classification establish and implement a classification system which SCDDM 507.4 – Classification Plan will include the use of classification officers or a SCDDM 507.7 – Reviews and Appeals classification committee in order to properly assign incarcerated persons to housing, work, rehabilitation programs, and leisure activities. Such a plan shall include the use of as much information as is available about and from the incarcerated person and shall ☒ ☐ ☐ provide for a channel of appeal by the incarcerated person to the facility administrator or designee. Each person may request a review of their classification plan no more often than 30 days from their last review. Note: Subsection (b) does not apply and has been deleted. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 12 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) In deciding housing and programming assignments, SCDDM 507 - Classification the agency shall consider on a case-by-case basis SCDDM 507.4 – Classification Plan whether a placement would ensure the health and safety SCDDM 507.7 – Reviews and Appeals of the incarcerated person, and whether the placement ☒ ☐ ☐ would present management or security problems. A person’s own views with respect to their own safety shall be given serious consideration. 1051 COMMUNICABLE DISEASES SCDDM 700 – Health Care Administrative Meetings and Reports The facility administrator, in cooperation with the responsible physician, shall develop written policies and ☒ ☐ ☐ procedures specifying those symptoms that require medical isolation of an incarcerated person until a medical evaluation is completed. At the time of intake into the facility, an inquiry shall be SCDDM 700 – Health Care Administrative made of the person being booked as to whether the Meetings and Reports person has or has had any communicable diseases, such as tuberculosis or has observable symptoms of ☒ ☐ ☐ tuberculosis or any other communicable diseases, or other special medical problem identified by the health authority. The response shall be noted on the medical screening from. 1052 BEHAVIORAL CRISIS IDENTIFICATION SCDDM 718 – Mental Health – Suicide Prevention The facility administrator, in cooperation with the SCDDM 718.4.5 – Ongoing Identification responsible physician, shall develop written policies and ☒ ☐ ☐ procedures to identify and evaluate all incarcerated people who may be in behavioral crisis. Evaluation of behavioral crisis may include telehealth. If an evaluation from medical or mental health staff is not SCDDM 718 – Mental Health – Suicide readily available, an incarcerated person shall be Prevention considered in behavioral crisis for the purpose of this ☒ ☐ ☐ SCDDM 718.4.5 – Ongoing Identification section if they appear to be a danger to themselves or SCDDM 718.4.7 – Housing, Placement and others or appear gravely disabled. Restrictions An evaluation from medical or mental health staff shall SCDDM 718 – Mental Health – Suicide be secured within 24 hours of identification or at the next Prevention daily sick call, whichever is earliest. ☒ ☐ ☐ SCDDM 718.4.5 – Ongoing Identification SCDDM 718.4.7 – Housing, Placement and Restrictions Separation may be used if necessary, to protect the SCDDM 718.4.7 – Housing, Placement and ☒ ☐ ☐ safety of the person in crisis or others. Restrictions 1053 ADMINISTRATIVE SEPARATION SCDDM 505 – Special Management Incarcerated Persons Except for Type IV facilities, facility administrators shall ☒ ☐ ☐ develop and implement policies and procedures for the administrative separation of incarcerated people. Policies and procedures must include: SCDDM 505 – Special Management (a) Administrative separation may consist of separate Incarcerated Persons housing but shall not involve any other deprivation of ☒ ☐ ☐ privileges than is necessary to obtain the objective of protecting the welfare of incarcerated people and facility staff. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 13 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Administrative separation must not adversely affect SCDDM 505 – Special Management an incarcerated person’s health. Incarcerated Persons ☒ ☐ ☐ SCDDM 505.8 – Health Evaluation Requirements (c) Administrative separation may be used for SCDDM 505 – Special Management incarcerated people who have: Incarcerated Persons (1)A documented history of activity or behavior, or promoting such activity or behavior, that is criminal in nature, disruptive to facility operations, or affects the safety of the facility, other incarcerated people, and facility staff. (2)Influenced or participated in activity that is criminal in nature, disruptive to facility operations or ☒ ☐ ☐ affects the safety of the facility, other incarcerated people, and facility staff. (3)Committed assault, attempted assault, or participated in a conspiracy to assault or harm other incarcerated persons or facility staff. (4)A history of escape or have recently attempted escape. (5) A demonstrated need for protection from other incarcerated people. (d) Documentation indicating the necessity of SCDDM 505 – Special Management administrative separation to obtain the objective of Incarcerated Persons ☒ ☐ ☐ protecting the welfare of incarcerated people and facility staff. (e) A documented individualized ongoing review and SCDDM 505 – Special Management evaluation of the need to continue placement in ☒ ☐ ☐ Incarcerated Persons administrative separation. 1055 USE OF SAFETY CELL SCDDM 513 – Safety, Sobering, and Observation Cells The safety cell described in Title 24, Part 2, Section SCDDM 513.3 – Safety Cell Procedures 1231.2.5, shall be used to hold only those people who ☒ ☐ ☐ display behavior which results in the destruction of property or reveals an intent to cause physical harm to self or others. The facility administrator, in cooperation with the SCDDM 513 – Safety, Sobering, and responsible physician, shall develop written policies and Observation Cells procedures governing safety cell use and may delegate SCDDM 513.3 – Safety Cell Procedures ☒ ☐ ☐ authority to place an incarcerated person in a safety cell to a physician. Policies and procedures shall include, but not be limited to: (a) In no case shall the safety cell be used for SCDDM 513 – Safety, Sobering, and punishment or as a substitute for treatment. ☒ ☐ ☐ Observation Cells SCDDM 513.3 – Safety Cell Procedures (b) A person shall be placed in a safety cell only with the SCDDM 513 – Safety, Sobering, and approval of the facility manager or designee, or Observation Cells responsible health care staff; continued retention shall SCDDM 513.3 – Safety Cell Procedures be reviewed a minimum of every four hours. ☒ ☐ ☐ The policy states “Continued assessment of the inmate in the safety cell shall be conducted by a qualified mental health professional and shall occur at least every four hours.” 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 14 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) A medical assessment shall be completed as soon as SCDDM 513 – Safety, Sobering, and possible, but not more than 12 hours from the time of Observation Cells placement in the safety cell. The person shall be SCDDM 513.3 – Safety Cell Procedures ☒ ☐ ☐ medically cleared for continued retention, referral to advanced treatment, or removal from the safety cell a minimum of every 24 hours thereafter. (d) The facility manager, designee or responsible health SCDDM 513 – Safety, Sobering, and care staff shall obtain a mental health Observation Cells opinion/consultation with responsible health care staff on SCDDM 513.3 – Safety Cell Procedures placement and retention, which shall be secured as soon as possible, but not more than 12 hours from placement. ☒ ☐ ☐ The policy states” A medical assessment of the inmate in the safety cell shall occur as close to the time of placement as reasonably possible, but in any event, no later than within one hour of placement.” (e) Direct visual observation shall be conducted at least SCDDM 513 – Safety, Sobering, and twice every 30 minutes, with no more than a 15-minute Observation Cells lapse between safety checks. Such observation shall be SCDDM 513.3 – Safety Cell Procedures documented. ☒ ☐ ☐ BSCC staff reviewed a random sampling of safety cell reports from January 2023 through August 2023. The documentation appeared to be compliant with this regulation. (f) Procedures shall be established to assure SCDDM 513 – Safety, Sobering, and administration of necessary nutrition and fluids. ☒ ☐ ☐ Observation Cells SCDDM 513.3 – Safety Cell Procedures (g) People placed in the safety cell shall be allowed to SCDDM 513 – Safety, Sobering, and retain sufficient clothing or be provided with a suitably Observation Cells designed “safety garment,” to provide for their personal ☒ ☐ ☐ SCDDM 513.3 – Safety Cell Procedures privacy unless specific identifiable risks to the person's safety or to the security of the facility are documented. 1056 USE OF SOBERING CELL SCDDM 513 – Safety, Sobering, and Observation Cells The sobering cell described in Title 24, Part 2, Section SCDDM 513.4 – Sobering Cell Procedures ☒ ☐ ☐ 1231.2.4, shall be used for temporary holding of incarcerated people who are a threat to their own safety or the safety of others due to their state of intoxication. A person shall be removed from the sobering cell as SCDDM 513 – Safety, Sobering, and soon as they are able to continue the admission process ☒ ☐ ☐ Observation Cells or are no longer a risk to themselves or others. SCDDM 513.4 – Sobering Cell Procedures In no case shall a person remain in a sobering cell over SCDDM 513 – Safety, Sobering, and six hours without an evaluation by medical or custody Observation Cells staff to determine whether the person has an urgent ☒ ☐ ☐ SCDDM 513.4 – Sobering Cell Procedures medical problem, pursuant to section 1213 of these regulations. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 15 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS At 12 hours from the time of placement, all persons must SCDDM 513 – Safety, Sobering, and receive an evaluation by responsible health care staff. Observation Cells SCDDM 513.4 – Sobering Cell Procedures The policy states “Qualified health care ☒ ☐ ☐ professionals shall assess the medical condition of the inmate in the sobering cell as close to the time of placement as reasonably possible, but in any event, no later than within one hour of placement and at least every four hours thereafter.” Intermittent direct visual observation of people held in SCDDM 513 – Safety, Sobering, and the sobering cell shall be conducted no less than every Observation Cells half hour. Such observation shall be documented. SCDDM 513.4 – Sobering Cell Procedures ☒ ☐ ☐ BSCC staff reviewed a random sampling of sobering cell reports from January 2023 through August 2023 and the documentation appeared to be compliant with this regulation. 1057 DEVELOPMENTAL DISABILITIES SCDDM 505 – Special Management Incarcerated Persons The facility administrator, in cooperation with the responsible physician, shall develop written policies and ☒ ☐ ☐ procedures for the identification and evaluation, appropriate classification and housing, protection, and nondiscrimination of all incarcerated persons with developmental disabilities. The health authority or designee shall contact the SCDDM 505 – Special Management regional center for any incarcerated person suspected or Incarcerated Persons confirmed to have a developmental disability for the ☒ ☐ ☐ purposes of diagnosis or treatment within 24 hours of such determination, excluding holidays and weekends. 1058 USE OF RESTRAINT DEVICES Sonoma County Procedure Manual – Placement Procedures The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize extremities or prevent the incarcerated ☒ ☐ ☐ person from being ambulatory. The provisions of this section do not apply to the use of handcuffs, shackles, or other restraint devices when used to restrain incarcerated people for security reasons. The facility manager may delegate authority to place an incarcerated person in restraints to responsible health care staff. (a) The policy shall address the following areas: Sonoma County Procedure Manual – ☒ ☐ ☐ (1) acceptable restraint devices; Placement Procedures (2) signs or symptoms which should result in Sonoma County Procedure Manual – immediate medical/mental health referral; Placement Procedures ☒ ☐ ☐ availability of cardiopulmonary resuscitation equipment; (3) protective housing of restrained persons; Sonoma County Procedure Manual – ☒ ☐ ☐ Placement Procedures 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 16 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) provision for hydration and sanitation needs; and, Sonoma County Procedure Manual – Placement Procedures Procedures state “Fluids shall be offered no ☒ ☐ ☐ less than once per hour. The amount of fluids consumed by the inmate will be documented on the Restraint Log in the ‘Comments’ section. “ (5) exercising of extremities. Sonoma County Procedure Manual – ☒ ☐ ☐ Placement Procedures (b) Policy shall also include, but not be limited to, the Sonoma County Procedure Manual – ☒ ☐ ☐ following requirements: Placement Procedures (1) In no case shall restraints be used for Sonoma County Procedure Manual – ☒ ☐ ☐ punishment or as a substitute for treatment. Placement Procedures (2) Restraint devices shall only be used on Sonoma County Procedure Manual – incarcerated people who display behavior which Placement Procedures ☒ ☐ ☐ results in the destruction of property or reveal an intent to cause physical harm to self or others. (3) Restraint devices should be used only when less Sonoma County Procedure Manual – restrictive alternatives, including verbal de- Placement Procedures ☒ ☐ ☐ escalation techniques, have been attempted and are deemed ineffective. (4) An incarcerated person shall be placed in Sonoma County Procedure Manual – restraints only with the approval of the facility Placement Procedures manager, the facility watch commander, or ☒ ☐ ☐ responsible health care staff; continued retention shall be reviewed a minimum of every hour. (5) Continuous direct visual observation shall be Sonoma County Procedure Manual – ☒ ☐ ☐ maintained until a medical opinion can be obtained. Placement Procedures (6) A medical opinion on placement and retention Sonoma County Procedure Manual – shall be secured within one hour from the time of ☒ ☐ ☐ Placement Procedures placement. (7) A medical assessment shall be completed within Sonoma County Procedure Manual – four hours of placement. Placement Procedures The procedure states “To ensure the inmate's physical or mental health is not being ☒ ☐ ☐ compromised, Medical and, if appropriate, Mental Health Staff will review the continued retention in the restraint chair or WRAP every hour and a medical assessment shall be completed within four hours of placement.” (8) Continuous direct visual observation shall be Sonoma County Procedure Manual – conducted at least twice every 30 minutes to ensure Placement Procedures that the restraints are properly employed, and to ensure the safety and well-being of the incarcerated BSCC staff reviewed a random sampling of person. Such observation shall be documented. ☒ ☐ ☐ restraint device placements from January While in restraint devices all incarcerated persons 2023 through August 2023. The shall be housed alone or in a specified housing area documentation appeared to be compliant with which makes provisions to protect the person from this regulation. abuse. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 17 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) If the facility manager, or designee, in Sonoma County Procedure Manual – consultation with responsible health care staff Placement Procedures determines that an incarcerated person cannot be ☒ ☐ ☐ safely removed from restraints after eight hours, the person shall be taken to a medical facility for further evaluation. (10) Where applicable, the facility manager shall use Sonoma County Procedure Manual – the restraint device manufacturer’s recommended ☒ ☐ ☐ Placement Procedures maximum time limits for placement. (11) All events and information related to the Sonoma County Procedure Manual – placement in restraints shall be documented and Placement Procedures shall be video recorded unless exigent circumstances prevent staff from doing so. The documentation shall include: the reason for ☒ ☐ ☐ BSCC staff reviewed a random sampling of placement; person authorizing placement; names of restraint device placements from January staff involved in the placement; injuries sustained; 2023 through August 2023. The and the duration of placement. documentation appeared to be compliant with this regulation. 1058.5 RESTRAINTS AND PREGNANT PERSONS SCDDM 705 – Health Care for Pregnant Incarcerated Persons The facility administrator, in cooperation with the SCDDM 705.6 - Restraints responsible physician, shall develop written policies and ☒ ☐ ☐ procedures for the use of restraint devices on pregnant people. In accordance with Penal Code Section 3407, the policy shall include reference to the following: (1) An incarcerated person known to be pregnant or SCDDM 705 – Health Care for Pregnant in recovery after delivery or termination of the Incarcerated Persons pregnancy shall not be restrained by the use of leg SCDDM 705.6 – Restraints or waist restraints, or handcuffs behind the body. ☒ ☐ ☐ BSCC staff reviewed a random sampling of restraints on pregnant females from January 2023 through August 2023. Documentation appeared to be compliant with this regulation. (2) An incarcerated pregnant person in labor, during SCDDM 705 – Health Care for Pregnant delivery, or in recovery after delivery or termination Incarcerated Persons of the pregnancy, shall not be restrained by the SCDDM 705.6 - Restraints ☒ ☐ ☐ wrists, ankles, or both, unless deemed necessary for the safety and security of the incarcerated person, the staff, or the public. (3) Restraints shall be removed when a professional SCDDM 705 – Health Care for Pregnant who is currently responsible for the medical care of Incarcerated Persons an incarcerated pregnant person during a medical SCDDM 705.6 - Restraints ☒ ☐ ☐ emergency, labor, delivery, or recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of an incarcerated person’s SCDDM 705 – Health Care for Pregnant pregnancy, they shall be advised, orally or in writing, Incarcerated Persons ☒ ☐ ☐ of the standards and policies governing incarcerated SCDDM 705.6 - Restraints pregnant people. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 18 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1059 DNA COLLECTION, USE OF FORCE SCDDM 336 – DNA and Forensic Identification Data Collection (a) Pursuant to Penal Code Section 298.1, authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, or thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this regulation, the “use of SCDDM 336 – DNA and Forensic reasonable force” shall be defined as the force that Identification Data Collection an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this regulation. (2) The use of reasonable force shall be preceded SCDDM 336 – DNA and Forensic by efforts to secure voluntary compliance. Efforts to Identification Data Collection secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written SCDDM 336 – DNA and Forensic authorization of the facility watch commander or Identification Data Collection designee on duty. The authorization shall include ☒ ☐ ☐ information that reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (c) If the use of reasonable force includes a cell SCDDM 336 – DNA and Forensic extraction, the extraction shall be videotaped, including Identification Data Collection audio. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a criminal proceeding, the tape shall be retained administratively. 1061 EDUCATION PROGRAM SCDDM 1000 – Inmate Programs and Services The facility administrator of any Type II or III facility shall ☒ ☐ ☐ plan and shall request of appropriate public officials an education program for incarcerated persons. When such services are not made available by the SCDDM 1000 – Inmate Programs and appropriate public officials, then the facility administrator Services ☒ ☐ ☐ shall develop and implement an education program with available resources. Such a plan shall provide for the voluntary academic or SCDDM 1000 – Inmate Programs and ☒ ☐ ☐ vocational, or both, education of housed people. Services Reasonable criteria for program eligibility shall be SCDDM 1000 – Inmate Programs and established. Modified academic or vocational Services opportunities may be provided based on sound security ☒ ☐ ☐ practices or a person’s failure to abide by facility rules and regulations. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 19 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1062 VISITING SCDDM 1011 - Visitation The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures, which include the following requirements: (a) A visiting program which shall provide for: SCDDM 1011 - Visitation (1) As many in-person visits and visitors as facility ☒ ☐ ☐ schedules, space, and number of personnel will allow. (2) A publicly posted schedule of facility visiting SCDDM 1011 - Visitation hours. If practicable, visiting hours should be made ☒ ☐ ☐ available on weekends, evenings, or holidays. (3) For all incarcerated persons in Type II, III, and IV SCDDM 1011 - Visitation facilities there shall be allowed no fewer than two ☒ ☐ ☐ visits totaling at least one hour per incarcerated person each week. (b) Visits may not be cancelled unless a legitimate SCDDM 1011 - Visitation operational or safety and security concern exists. All cancelled visits must be documented. The facility ☒ ☐ ☐ manager or designee shall regularly review cancelled visits and document such review. (c) The visiting policies developed pursuant to this SCDDM 1011 - Visitation section shall include provision for visitation by minor ☒ ☐ ☐ children of the incarcerated person. (d) Video visitation may be used to supplement existing SCDDM 1011 - Visitation visitation programs, but shall not be used to fulfill the ☒ ☐ ☐ requirements of this section if in-person visitation is requested by an incarcerated person. (e) Facilities shall not charge for visitation when visitors SCDDM 1011 - Visitation are onsite and participating in either in-person or video visitation. For purposes of this subsection, “onsite” is ☒ ☐ ☐ defined as the location where the incarcerated person is housed. (f) Subdivision (d) shall not apply to facilities which (1) SCDDM 1011 - Visitation exclusively used video visitation prior to January 1, 2017 or (2) had been designed without in-person visitation ☒ ☐ ☐ space and conditionally awarded by the Board prior to June 27, 2017. (g) If a local detention facility offered video visitation only SCDDM 1011 - Visitation as of January 1, 2017, the first hour of remote video ☒ ☐ ☐ visitation per week shall be offered free of charge. Types and availability of visitation, including: In-person and Video Visitation. Note: Reference PC § 6031.1(a)(4) (June 2017). Mode of visitation; In-person and Video Visitation. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 20 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Visitation hours; Personal visits are scheduled by phone from 0900 to 1500 Tuesday through Friday. (No same-day sign-ups.) Personal visits occur on Saturdays, Sundays, and Mondays. Visiting Hours on those days are: • 1100 – 1445 • 1300 – 1520 • 1335 – 1555 • 1410 – 1630 Time inmates are allowed for visitation; and, Personal visits consist of one thirty-minute visit per day. Module workers may have two thirty-minute visits per day. Any restrictions on inmate visitation. Visitation may be denied or terminated by a supervisor if the visitor poses a danger to the security of the facility or if there is other good cause. Danger to the security of the facility or other good cause includes but is not limited to the following: (a) The visitor appears to be under the influence of drugs and/or alcoholic beverages. (b) The visitor refuses to submit to being searched. (c) The visitor or incarcerated person violates facility rules or posted visiting rules. (d) The visitor fails to supervise and maintain control of any minors accompanying the visitor into the facility. (e) Visitors attempting to enter this facility with contraband will be denied a visit and may face criminal charges. Any visitation that is denied or terminated early, on the reasonable grounds that the visit may endanger the security of the facility, shall have the actions and reasons documented. A copy of the documentation will be placed into the incarcerated person's file and another copy will be forwarded to the Facility Manager. 1063 CORRESPONDENCE SCDDM 1009 - Mail The facility administrator shall develop written policies ☒ ☐ ☐ and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that an incarcerated person may send or receive; (b) an incarcerated person’s correspondence may be SCDDM 1009 - Mail read when there is a valid security reason and the facility ☒ ☐ ☐ manager or designee approves; 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 21 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) jail staff shall not review an incarcerated person’s SCDDM 1009 – Mail correspondence to or from state and federal courts, any SCDDM 1009.4 – Confidential member of the State Bar or holder of public office, and Correspondence the State Board of State and Community Corrections; ☒ ☐ ☐ however, jail authorities may open and inspect such mail only to search for contraband, cash, checks, or money orders and in the presence of the incarcerated person; (d) incarcerated persons may correspond, confidentially, SCDDM 1009 - Mail ☒ ☐ ☐ with the facility manager or the facility administrator; and, (e) those incarcerated persons who are without funds SCDDM 1009 – Mail shall be permitted at least four postage paid envelopes SCDDM 1009.10 – Indigent Incarcerated and eight sheets of paper each week to permit Persons Requests for Writing Materials correspondence with family members and friends but without limitation on the number of postage paid ☒ ☐ ☐ Policy states in part “There shall be no envelopes and sheets of paper to their attorney and to limitation on the number of postage-paid the courts. envelopes and sheets of paper permitted for correspondence to the indigent incarcerated person's attorney and to the courts.” 1064 LIBRARY SERVICES SCDDM 1008 – Library Services The facility administrator shall develop written policies and procedures for library service in all Type II, III, and IV facilities. The scope of such service shall be determined by the facility administrator. The library service shall include access to the following resources ☒ ☐ ☐ via paper documents or through electronic media and include current information on community services and resources, and religious, educational, legal reference material and recreational reading material. In Type IV facilities such a program can be either in-house or provided through access to the community. 1065 EXERCISE AND OUT OF CELL TIME SCDDM 1005 - Exercise and Out of Cell Time (a) The facility administrator of a Type II or III facility shall BSCC staff reviewed out-of-cell time develop written policies and procedures for a minimum ☒ ☐ ☐ documentation during the on-site inspection. of 10 hours of out of cell time distributed over a period of The documentation appeared to show that seven days to include: they are allowing more than the required time to the incarcerated population. (1) an opportunity for three hours of exercise and SCDDM 1005 - Exercise and Out of Cell Time ☒ ☐ ☐ The policy states in part “With an opportunity for three hours of exercise.” (2) an opportunity for seven hours of recreation. SCDDM 1005 - Exercise and Out of Cell Time ☒ ☐ ☐ Policy states in part “opportunity of seven hours of recreation.” Policies shall include reasonable and necessary SCDDM 1005 - Exercise and Out of Cell Time ☒ ☐ ☐ procedures to ensure safety and security. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 22 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1066 BOOKS, NEWSPAPERS, PERIODICALS, SCDDM 1009 - Mail AND WRITINGS SCDDM 1009.7 – Books, Magazines, Newspapers, and Periodicals (a) The facility administrator of a Type II or III facility shall develop written policies and procedures which will permit incarcerated persons to purchase, receive and read any book, newspaper, periodical, or writing accepted for distribution by the United States Postal Service. The ☒ ☐ ☐ facility administrator shall develop and implement a written plan to make available a current newspaper or other like source, including a non-English language alternative, to ensure reasonable access to interested people. Nothing herein shall be construed as limiting the right of a facility administrator to: (1) exclude any publications or writings based on SCDDM 1009 - Mail any legitimate penological interest; ☒ ☐ ☐ SCDDM 1009.7 – Books, Magazines, Newspapers, and Periodicals (2) exclude obscene publications or writings, and SCDDM 1009 - Mail mail containing information concerning where, how, SCDDM 1009.7 – Books, Magazines, or from whom such matter may be obtained; and any Newspapers, and Periodicals matter of a character tending to incite murder, arson, riot, violent racism, or any other form of violence; any ☒ ☐ ☐ matter of a character tending to incite crimes against children; any matter concerning unlawful gambling or an unlawful lottery; the manufacture or use of weapons, narcotics, or explosives; or any other unlawful activity; (3) open and inspect any publications or packages SCDDM 1009 - Mail received by an incarcerated person; and ☒ ☐ ☐ SCDDM 1009.7 – Books, Magazines, Newspapers, and Periodicals (4) restrict the number of books, newspapers, SCDDM 1009 - Mail periodicals, or writings the incarcerated person may SCDDM 1009.7 – Books, Magazines, ☒ ☐ ☐ have in their cell or elsewhere in the facility at one Newspapers, and Periodicals time. 1067 ACCESS TO TELEPHONE SCDDM 1010 – Telephone Access The facility administrator shall develop written policies and procedures which allow access to a telephone or communication device beyond those telephone calls which are required by Section 851.5 of the Penal Code. Individuals who are known to have, or are perceived by others as having hearing or speech impairments shall be ☒ ☐ ☐ provided access to the appropriate telecommunication device which will facilitate communication. Such devices may include but are not limited to videophones, teletypewriters, or third-party communications assistance. An individual’s access to telephone communications shall not be withdrawn unless doing so is required to uphold the safety and security of the facility. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 23 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1068 ACCESS TO COURTS AND COUNSEL SCDDM 603 – Inmate Access to Courts and Counsel The facility administrator shall develop written policies ☒ ☐ ☐ and procedures to ensure incarcerated persons have access to the court and to legal counsel. Such access shall consist of: (a) unlimited mail as provided in Section 1063 of these SCDDM 603 – Inmate Access to Courts and ☒ ☐ ☐ regulations, and, Counsel (b) confidential consultation with attorneys. SCDDM 603 – Inmate Access to Courts and ☒ ☐ ☐ Counsel 1069 ORIENTATION Inmate Orientation handbook. (a) In Type II, III, and IV facilities, the facility administrator shall develop written policies and procedures for the ☒ ☐ ☐ implementation of a program for people newly admitted to the facility designed to orient them at the time of placement in a living area. Both written and verbal information shall be provided and Inmate Orientation handbook. ☒ ☐ ☐ may be supplemented with video orientation. Provision shall be made to provide accessible orientation Inmate Orientation handbook. information to each person, including those with ☒ ☐ ☐ disabilities, limited literacy, or those with limited English proficiency (LEP). Such a program shall be published and include, but not Inmate Orientation handbook. be limited to, the following: ☒ ☐ ☐ (1) correspondence, visiting, and telephone usage rules; (2) rules and disciplinary procedures; ☒ ☐ ☐ Inmate Orientation handbook. (3) grievance procedures; ☒ ☐ ☐ Inmate Orientation handbook. (4) programs and activities available and method of Inmate Orientation handbook. ☒ ☐ ☐ application; (5) medical and mental health services; ☒ ☐ ☐ Inmate Orientation handbook. (6) classification/housing assignments; ☒ ☐ ☐ Inmate Orientation handbook. (7) court appearance where scheduled, if known; ☒ ☐ ☐ Inmate Orientation handbook. (8) voting, including registration; ☒ ☐ ☐ Inmate Orientation handbook. (9) zero tolerance policy against sexual abuse and Inmate Orientation handbook. ☒ ☐ ☐ sexual harassment; and, (10) availability of personal care items and Inmate Orientation handbook. ☒ ☐ ☐ opportunities for personal hygiene. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 24 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1070 INDIVIDUAL/FAMILY SERVICE PROGRAMS SCDDM 1000 - Inmate Programs and Services The facility administrator of a Type II, III, or IV facility shall develop written policies and procedures which facilitate cooperation with appropriate public or private ☒ ☐ ☐ agencies for individual or family social service programs for incarcerated persons. Such a program shall utilize the services and resources available in the community and may be in the form of a resource guide or actual service delivery. The range and source of such services shall be at the SCDDM 1000 - Inmate Programs and discretion of the facility administrator and may include: Services (a) risk and needs assessments; (b) best practices in: Sonoma County currently offers the following (1) individual, group or family counseling; programs and services: (2) drug and alcohol abuse counseling; (3) cognitive behavioral interventions; • Edovo Core programming on the (4) vocational testing and counseling; tablets (5) employment counseling; • Five Keys High School (6) discharge and reentry planning; • Anger Management correspondence (c) referral to community resources and programs; course (d) reentry planning and service development; ☒ ☐ ☐ • Courage to Change correspondence (e) legal assistance; course (f) regional center services for the developmentally • Chicken Soup for the Prisoner’s Soul disabled; and, • correspondence course (g) community volunteers. • National Geographic correspondence course • PATHS Mental Health and Substance Abuse programming • SRJC College Courses – Intro to Addiction Studies (finished in May, Hospitality is currently running now) • Religious Programming 1071 VOTING SCDDM 609 - Voting The facility administrator of a Type I (holding sentenced incarcerated workers) II, III or IV facility shall develop ☒ ☐ ☐ written policies and procedures whereby the county registrar of voters allows qualified voters to vote in local, state, and federal elections, pursuant to election codes. 1072 RELIGIOUS OBSERVANCES SCDDM 1000 - Inmate Programs and Services The facility administrator of a Type I, II, III or IV facility shall develop written policies and procedures to provide ☒ ☐ ☐ opportunities for incarcerated persons to participate in religious services, practices, and counseling on a voluntary basis. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 25 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1073 GRIEVANCE PROCEDURE SCDDM 608 – Inmate Grievances (a) Each administrator of a Type II, III, or IV facility and BSCC staff reviewed a random sampling of Type I facilities which hold incarcerated workers shall grievances from January 2023 through June develop written policies and procedures whereby all 2023. The documentation appeared to be incarcerated persons have the opportunity and ability to compliant with this regulation. ☒ ☐ ☐ submit and appeal grievances relating to any conditions of confinement, including but not limited to: medical care; The staff responses were thorough and classification actions; disciplinary actions; program provided instructions to the incarcerated participation; telephone, mail, and visiting procedures; individuals when applicable. and food, clothing, and bedding. Such policies and procedures shall include: (1) a grievance form; ☒ ☐ ☐ SCDDM 608 – Inmate Grievances (2) instructions for registering and appealing a SCDDM 608 – Inmate Grievances ☒ ☐ ☐ grievance, including relevant deadlines; (3) a process for submission and handling of SCDDM 608 – Inmate Grievances ☒ ☐ ☐ anonymous grievances; (4) resolution of the grievance at the lowest SCDDM 608 – Inmate Grievances ☒ ☐ ☐ appropriate staff level; (5) appeal to the next level of review; SCDDM 608 – Inmate Grievances ☒ ☐ ☐ SCDDM 608.4.3 – Appeals to Grievance Findings (6) written reasons for denial of grievance at each SCDDM 608 – Inmate Grievances ☒ ☐ ☐ level of review which acts on the grievance; (7) provision for a non-automated initial response SCDDM 608 – Inmate Grievances within a reasonable time limit which shall not exceed ☒ ☐ ☐ a period of 15 calendar days; (8) provision for resolving questions of jurisdiction SCDDM 608 – Inmate Grievances ☒ ☐ ☐ within the facility; (9) provision for providing a copy of the grievance, SCDDM 608 – Inmate Grievances appeal, response, and related documents to the ☒ ☐ ☐ incarcerated person; and, (10) The facility manager or designee shall conduct SCDDM 608 – Inmate Grievances regular review of grievances, responses, and ☒ ☐ ☐ appeals. (b) Grievance System Abuse: SCDDM 608 – Inmate Grievances The facility may establish written policy and procedure to ☒ ☐ control the submission of an excessive number of grievances. 1080 RULES AND DISCIPLINARY ACTIONS SCDDM 600 – Discipline SCDDM 600.3.1 – Inmate Rules and Wherever discipline is administered, each facility Discipline administrator shall establish written rules and disciplinary actions to guide the conduct of incarcerated ☒ ☐ ☐ persons. Notes: If discipline IS NOT administered, written policy should indicate as such. If discipline IS administered, Sections 1080, 1081, 1082, 1083 and 1084 apply. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 26 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such rules and disciplinary actions shall be stated simply SCDDM 600 – Discipline and affirmatively and posted conspicuously in housing SCDDM 600.3.1 – Inmate Rules and ☒ ☐ ☐ units and the booking area or issued to each person Discipline upon booking. For those individuals with limited literacy, who are unable SCDDM 600 – Discipline to read English, and for persons with disabilities, SCDDM 600.3.1 – Inmate Rules and provision shall be made for the jail staff to instruct them Discipline ☒ ☐ ☐ verbally or provide them with material in an understandable form regarding jail rules and disciplinary procedures and actions. 1081 PLAN FOR DISCIPLINE OF INCARCERATED SCDDM 600 – Discipline PERSONS SCDDM 600.3.1 – Inmate Rules and Discipline Each facility administrator shall develop written policies ☒ ☐ ☐ and procedures for discipline of incarcerated persons. The plan shall include, but not be limited to, the following elements: (a) Temporary Loss of Privileges: For minor acts of non- SCDDM 600 – Discipline conformance or minor violations of facility rules, staff SCDDM 600.3.1 – Inmate Rules and may impose a temporary loss of privileges, such as Discipline ☒ ☐ ☐ access to television, telephones, commissary, or lockdown for less than 24 hours, provided there is written documentation and supervisory approval. (b) Disciplinary Actions: Major violations of facility rules SCDDM 600 – Discipline or repetitive minor acts of non-conformance or repetitive SCDDM 600.3.1 – Inmate Rules and minor violations of facility rules shall be reported in Discipline ☒ ☐ ☐ writing by the staff member observing the act and submitted to the disciplinary officer. The consequences of such violations may include, but are not limited to: 1. Loss of good time/work time. SCDDM 600 – Discipline ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline 2. Placement in disciplinary separation. SCDDM 600 – Discipline ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline 3. Loss of privileges mandated by regulations. SCDDM 600 – Discipline ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline A staff member with investigative and disciplinary SCDDM 600 – Discipline authority shall be designated as a disciplinary officer to ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and impose such consequences. Discipline Staff shall not participate in disciplinary review if they are SCDDM 600 – Discipline involved in the charges. ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline Such charges pending against an incarcerated person SCDDM 600 – Discipline shall be acted on with the following provisions and within SCDDM 600.3.1 – Inmate Rules and specified timeframes: Discipline ☒ ☐ ☐ 1. A copy of the report, or a separate written notice of the violation(s), shall be provided to the incarcerated person. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 27 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 2. Unless declined by the incarcerated person, a SCDDM 600 – Discipline hearing shall be provided no sooner than 24 hours SCDDM 600.3.1 – Inmate Rules and after the report has been submitted to the Discipline disciplinary officer and the incarcerated person has ☒ ☐ ☐ been informed of the charges in writing. The hearing may be postponed or continued for a reasonable time through a written waiver by the incarcerated person, or for good cause. 3. The incarcerated person shall be permitted to SCDDM 600 – Discipline appear on their own behalf at the time of hearing and SCDDM 600.3.1 – Inmate Rules and present witnesses and documentary evidence. The Discipline ☒ ☐ ☐ incarcerated person shall have access to staff or assistance when they have limited literacy, or the issues are complex. 4. A charge(s) shall be acted on no later than 72 SCDDM 600 – Discipline hours after an incarcerated person has been ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and informed of the charge(s) in writing. Discipline 5. Subsequent to final disposition of disciplinary SCDDM 600 – Discipline charges by the disciplinary officer, the charges and SCDDM 600.3.1 – Inmate Rules and ☒ ☐ ☐ the action taken shall be reviewed by the facility Discipline manager or designee. 6. The incarcerated person shall be advised in a SCDDM 600 – Discipline written statement by the fact-finders about the SCDDM 600.3.1 – Inmate Rules and evidence relied on and the reasons for the ☒ ☐ ☐ Discipline disciplinary action. A copy of the record shall be kept pursuant to Penal Code Section 4019.5. 7. There shall be a policy of review and appeal to a SCDDM 600 – Discipline supervisor on all disciplinary action. ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline (c) Nothing in this section precludes a facility SCDDM 600 – Discipline administrator from administratively separating any SCDDM 600.3.1 – Inmate Rules and incarcerated person from the general population or Discipline program for reasons of personal, mental, or physical ☒ ☐ ☐ health, or under any circumstance in which the safety of the person, staff, program, or community is endangered, pending disciplinary action or a review as required by Section 1053 of these regulations. (d) Nothing in this section precludes the imposition of SCDDM 600 – Discipline conditions or restrictions that reasonably relate to a ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and legitimate, non-punitive administrative purpose. Discipline 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 28 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1082 FORMS OF DISCIPLINE SCDDM 600 – Discipline SCDDM 600.3.1 – Inmate Rules and The degree of actions taken by the disciplinary officer Discipline shall be directly related to the severity of the rule infraction and promotion of desired behavior through a progressive disciplinary process. Acceptable forms of discipline shall consist of, but not be limited to, the following: (a) Loss of privileges. ☒ ☐ ☐ (b) Extra work detail. (c) Short term lockdown for less than 24 hours. (d) Removal from work details. (e) Forfeiture of “good time” credits earned under Penal Code Section 4019. (f) Forfeiture of “work time” credits earned under Penal Code Section 4019. (g) Disciplinary separation. 1083 LIMITATIONS ON DISCIPLINARY ACTIONS SCDDM 600 – Discipline SCDDM 600.3.1 – Inmate Rules and The Penal Code and the State Constitution expressly Discipline prohibit all cruel and unusual punishment. Disciplinary actions shall not include corporal punishment, group punishment when feasible, or physical or psychological degradation. ☒ ☐ ☐ Additionally, there shall be the following limitations: (a) Disciplinary separation shall be considered an option of last resort and as a response to the most serious and threatening behavior, for the shortest time possible, and with the least restrictive conditions possible. (1) If a person is on disciplinary separation status for SCDDM 600 – Discipline 30 consecutive days there shall be a review by the SCDDM 600.3.1 – Inmate Rules and facility manager before the disciplinary separation Discipline status is continued. This review shall include a ☒ ☐ ☐ consultation with health care staff. Such reviews shall continue at least every fifteen days thereafter until the disciplinary status has ended. This review shall be documented. (2) The disciplinary separation cells or cell shall have SCDDM 600 – Discipline the minimum furnishings and space specified in Title SCDDM 600.3.1 – Inmate Rules and 24, Part 2, 1231.2.6 and 2.7. Occupants shall be Discipline issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be deprived of them through any portion of the day ☒ ☐ ☐ except that those incarcerated persons who engage in the destruction of bedding or clothing may be deprived of such articles. The decision to deprive a person of such articles of clothing and bedding shall be reviewed by the facility manager or designee during each 24-hour period. (3) If after placement in separation, mental health or SCDDM 600 – Discipline medical staff determine that an individual has SCDDM 600.3.1 – Inmate Rules and serious mental illness or an intellectual disability, ☒ ☐ ☐ Discipline they shall be removed from disciplinary separation immediately upon this determination. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 29 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The delegation of authority to any incarcerated SCDDM 600 – Discipline person or group of incarcerated people to exercise the SCDDM 600.3.1 – Inmate Rules and right of punishment over any other incarcerated person ☒ ☐ ☐ Discipline or group of incarcerated people. Note: PC § 4019.5. (c) In no case shall a safety cell, as specified in Title 24, SCDDM 600 – Discipline Part 2, 1231.2.5, or any restraint device be used for ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and disciplinary purposes. Discipline (d) No incarcerated person may be deprived of the SCDDM 600 – Discipline implements necessary to maintain an acceptable level of SCDDM 600.3.1 – Inmate Rules and ☒ ☐ ☐ personal hygiene as specified in Section 1265 of these Discipline regulations. (e) Food shall not be withheld as a disciplinary measure. SCDDM 600 – Discipline ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline (f) Correspondence privileges shall not be withheld SCDDM 600 – Discipline except in cases where the incarcerated person has SCDDM 600.3.1 – Inmate Rules and violated correspondence regulations, in which case Discipline ☒ ☐ ☐ correspondence may be suspended for no longer than 72 hours, without the review and approval of the facility manager. (g) In no case shall access to courts and legal counsel SCDDM 600 – Discipline be suspended as a disciplinary measure. ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline 1084 DISCIPLINARY RECORDS SCDDM 600 – Discipline SCDDM 600.3.1 – Inmate Rules and Penal Code Section 4019.5 requires that a record is kept Discipline ☒ ☐ ☐ of all disciplinary actions administered therefore. This requirement may be satisfied by retaining copies of rule violation reports and report of the disposition of each. 1206.5 MANAGEMENT OF COMMUNICABLE SCDDM 712 – Communicable Diseases DISEASES IN A CUSTODY SETTING (a) The responsible physician, in conjunction with the facility administrator and the county health officer, shall develop a written plan to address the identification, treatment, control and follow-up management of tuberculosis and other communicable diseases. The ☒ ☐ ☐ plan shall cover the intake screening procedures, identification of relevant symptoms, referral for a medical evaluation, treatment responsibilities during incarceration and coordination with public health officials for follow-up treatment in the community. The plan shall reflect the current local incidence of communicable diseases which threaten the health of incarcerated people and staff. (b) Consistent with the above plan, the health authority SCDDM 712 – Communicable Diseases shall, in cooperation with the facility administrator and the county health officer, set forth in writing, policies and ☒ ☐ ☐ procedures in conformance with applicable state and federal law, which include, but are not limited to: (1) The types of communicable diseases to be SCDDM 712 – Communicable Diseases ☒ ☐ ☐ reported; 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 30 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) The persons who shall receive the medical SCDDM 712 – Communicable Diseases ☒ ☐ ☐ reports; (3) Sharing of medical information with incarcerated SCDDM 712 – Communicable Diseases ☒ ☐ ☐ persons and custody staff; (4) Medical procedures required to identify the SCDDM 712 – Communicable Diseases presence of disease(s) and lessen the risk of ☒ ☐ ☐ exposure to others; (5) Medical confidentiality requirements; ☒ ☐ ☐ SCDDM 712 – Communicable Diseases (6) Housing considerations based upon behavior, SCDDM 712 – Communicable Diseases medical needs, and safety of the affected ☒ ☐ ☐ incarcerated persons; (7) Provisions for consent by an incarcerated person SCDDM 712 – Communicable Diseases ☒ ☐ ☐ that address the limits of confidentiality; and, (8) Reporting and appropriate action upon the SCDDM 712 – Communicable Diseases possible exposure of custody staff to a ☒ ☐ ☐ communicable disease. 1211 SICK CALL SCDDM 702 – Non-Emergency Health Care The facility administrator, in cooperation with the health authority, shall develop written policies and procedures, ☒ ☐ ☐ which provide daily sick call for all incarcerated persons or provision made that any incarcerated person requesting medical/mental health attention be given such attention. 1240 FREQUENCY OF SERVING SCDDM 900 – Food Service SCDDM 900.9 – Meal Service Procedure In Temporary Holding, Type I, II, and III facilities, and those Type IV facilities where food is served, food shall Policy states “Meals shall be served at least be served three times in any 24-hour period. At least one three times during each 24-hour period. At of these meals shall include hot food. Supplemental food least one meal must include hot food. Any ☒ ☐ ☐ must be served to incarcerated persons if more than 14 deviation from this requirement shall be hours pass between evening and morning meals. subject to the review and approval of a Additionally, supplemental food must be served to registered dietitian to ensure that inmates people on medical diets in less than the time period receive meals that meet nutritional outlined above, if prescribed by the responsible guidelines.” physician. A minimum of fifteen minutes shall be allowed for the SCDDM 900 – Food Service actual consumption of each meal except for those on SCDDM 900.9 – Meal Service Procedure ☒ ☐ ☐ medical diets where the responsible physician has prescribed additional time. Provisions shall be made for incarcerated persons who SCDDM 900 – Food Service may miss a regularly scheduled facility meal. They shall SCDDM 900.9 – Meal Service Procedure be provided with a substitute meal and beverage, and on ☒ ☐ ☐ medical diets shall be provided with their prescribed meal. 1260 STANDARD INSITUTIONAL CLOTHING SCDDM 805 – Incarcerated Person Hygiene SCDDM 805.4.2 – Clothing Issue The standard issue of climatically suitable clothing to incarcerated people held after arraignment in all but ☒ ☐ ☐ Court Holding, Temporary Holding, and Type IV facilities shall include, but not be limited to: (a) Clean socks and footwear; 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 31 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Clean outergarments; and, SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 805.4.2 – Clothing Issue (c) Clean undergarments; SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 805.4.2 – Clothing Issue (1) For males – shorts and undershirt, and SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 805.4.2 – Clothing Issue (2) For females – bra and two pairs of panties. SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 805.4.2 – Clothing Issue The person’s personal undergarments and footwear may SCDDM 805 – Incarcerated Person Hygiene be substituted for the institutional undergarments and SCDDM 805.4.2 – Clothing Issue footwear specified in this regulation. This option ☒ ☐ ☐ notwithstanding, the facility has the primary responsibility to provide the personal undergarments and footwear. All issued and exchanged clothing shall be clean and SCDDM 805 – Incarcerated Person Hygiene free of holes or tears, reasonably fitted, durable, easily SCDDM 805.4.2 – Clothing Issue laundered and repaired. Undergarments shall be clean, free of holes or tears, and substantially free of stains. ☒ ☐ ☐ Individuals shall be able to select the garment type more compatible with their gender identity and gender expression. 1264 CONTROL OF VERMIN IN PERSONAL SCDDM 805 – Incarcerated Person Hygiene CLOTHING SCDDM 805.4.2 – Clothing Issue There shall be written policies and procedures developed by the facility administrator to control ☒ ☐ ☐ contamination and/or spread of vermin in all incarcerated people’s personal clothing. Infested clothing shall be cleaned, disinfected, or stored in a closed container so as to eradicate or stop the spread of vermin. 1265 ISSUE OF PERSONAL CARE ITEMS SCDDM 805 – Incarcerated Person Hygiene SCDDM 606.8 – Personal Care Items There shall be written policies and procedures developed by the facility administrator for the issue of personal hygiene items. Each menstruating person shall be provided with sanitary napkins, panty liners, and ☒ ☐ ☐ tampons as requested with no maximum allowance. Each person to be held over 24 hours who is unable to supply themself with the following personal care items, because of either indigency or the absence of a canteen, shall be issued: (a) Toothbrush, SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 606.8 – Personal Care Items (b) Dentifrice, SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 606.8 – Personal Care Items (c) Soap, SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 606.8 – Personal Care Items (d) Comb, and SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 606.8 – Personal Care Items (e) Shaving implements. SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 606.8 – Personal Care Items 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 32 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Personal care items shall be issued within the first 12 SCDDM 805 – Incarcerated Person Hygiene hours of housing assignment. Incarcerated persons shall SCDDM 606.8 – Personal Care Items ☒ ☐ ☐ not be required to share any personal care items listed in items “a” through “d.” Incarcerated people will not share disposable razors. SCDDM 805 – Incarcerated Person Hygiene Double edged safety razors, electric razors, and other SCDDM 606.8 – Personal Care Items shaving instruments capable of breaking the skin, when shared among incarcerated people, must be disinfected ☒ ☐ ☐ between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Division 9, Title 16, California Code of Regulations. 1266 SHOWERING SCDDM 805 – Incarcerated Person Hygiene SCDDM 606.7 - Showering There shall be written policies and procedures developed by the facility administrator for ☒ ☐ ☐ showering/bathing. Incarcerated persons shall be permitted to shower/bathe upon assignment to a housing unit and at least every other day or more often if possible. Absent exigent circumstances, no person shall be SCDDM 805 – Incarcerated Person Hygiene prohibited from showering at least every other day SCDDM 606.7 - Showering following assignment to a housing unit. If showering is ☒ ☐ ☐ prohibited, it must be approved by the facility manager or designee, and the reason(s) for prohibition shall be documented. 1267 HAIR CARE SERVICES SCDDM 606 - Grooming ☒ ☐ ☐ (a) Hair care services shall be available. (b) Except those who may not shave for reasons of SCDDM 606 - Grooming identification in court, incarcerated people shall be allowed to shave daily and receive hair care services at ☒ ☐ ☐ least once a month. The facility administrator may suspend this requirement in relation to people who are considered to be a danger to themselves or others. (c) Equipment shall be disinfected, after each use, by a SCDDM 606 - Grooming method approved by the State Board of Barbering and Cosmetology to meet the requirements of Title 16, ☒ ☐ ☐ Division 9, Sections 979 and 980, California Code of Regulations. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 33 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1270 STANDARD BEDDING AND LINEN ISSUE SCDDM 805 – Incarcerated Person Hygiene SCDDM 805.4.1 – Bedding Issue The standard issue of clean suitable bedding and linens, for each incarcerated person entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) one serviceable mattress which meets the requirements of Section 1272 of these regulations; ☒ ☐ ☐ (b) one mattress cover or one sheet; SCDDM 805 – Incarcerated Person Hygiene SCDDM 805.4.1 – Bedding Issue ☒ ☐ ☐ (c) one towel; and, SCDDM 805 – Incarcerated Person Hygiene SCDDM 805.4.1 – Bedding Issue ☒ ☐ ☐ (d) one blanket or more depending up on climatic SCDDM 805 – Incarcerated Person Hygiene conditions. SCDDM 805.4.1 – Bedding Issue ☒ ☐ ☐ Policy and procedure shall require that items (a), (b), and SCDDM 805 – Incarcerated Person Hygiene (d) above be provided prior to the first night in the facility. ☒ ☐ ☐ SCDDM 805.4.1 – Bedding Issue Two blankets or sleep bag may be issued in place of one SCDDM 805 – Incarcerated Person Hygiene mattress cover or one sheet at the request of the ☒ ☐ ☐ SCDDM 805.4.1 – Bedding Issue incarcerated person. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 34 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1280 FACILITY SANITATION, SAFETY, AND SCDDM 800 – Sanitation Inspections MAINTENANCE The facility administrator shall develop written policies and procedures for the maintenance of an acceptable ☒ ☐ ☐ level of cleanliness, repair and safety throughout the facility. Such a plan shall provide for a regular schedule of housekeeping tasks and inspections to identify and correct unsanitary or unsafe conditions or work practices which may be found. Medical care housing as described in Title 24, Part 2, SCDDM 800 – Sanitation Inspections Section 1231.2.14, shall be cleaned and sanitized ☒ ☐ ☐ according to policies and procedures established by the health authority. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 35 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) DETENTION OF MINORS YES NO N/A P/P REFERENCE – COMMENTS Are minors held in this facility? SCDDM 502.10 – Juvenile Detainees If yes, the following sections, including those ☐ ☐ ☒ The policy states “Juveniles are not eligible summarized in Title 15, Article 8, apply (Minors in Jails). for admission to this detention facility.” Note: Reference PC § 207.1(b), 207.6, 707.1. 42 USC 5633 SECTION 223(a)(12) SEPARATION Juveniles are not confined or detained in any facility in ☐ ☐ ☒ which they have contact with adult prisoners. Note: Reference WIC § 208. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and ☐ ☐ ☒ procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 1101 RESTRICTIONS ON CONTACT WITH INCARCERATED ADULTS The facility administrator shall establish policies and procedures to restrict sight and sound contact, as defined in Section 1006, between detained minors and adults confined in the facility. The policies and procedures should consider trauma-informed approaches in protecting minors from contact. ☐ ☐ ☒ In situations where brief or accidental contact may occur, such as booking or facility movement, facility staff (trained in the supervision of incarcerated people) shall maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. The above restrictions do not apply to minors who are participating in supervised program activities pursuant to Section 208 (c) of the Welfare and Institutions Code. 1102 CLASSIFICATION The facility administrator shall develop and implement a ☐ ☐ ☒ written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include the following: (a) a procedure for receiving and transmitting information regarding minors who present a risk or hazard to self or others while confined at the facility, and ☐ ☐ ☒ the separation of such minors to the extent possible within the limits of the facility. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 36 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) DETENTION OF MINORS YES NO N/A P/P REFERENCE – COMMENTS (b) a procedure to provide care for any minor who appears to be in need of or who requests medical, mental health, or developmental disability treatment. ☐ ☐ ☒ Written procedures shall be established by the responsible health administrator in cooperation with the facility administrator. (c) a suicide prevention program designed to identify, monitor, and provide treatment to those minors who ☐ ☐ ☒ present a suicide risk. (d) provide that minors be housed separately from adults and not be allowed to come or remain in contact ☐ ☐ ☒ with adults except as provided in Section 208(c) of the Welfare and Institutions Code. 1103 RELEASE PROCEDURES Facility staff shall notify the parents or guardians prior to ☐ ☐ ☒ the release of a minor. The minor's personal clothing and valuables shall be returned to the minor, parents or guardian, upon the minor's release or consent. 1104 SUPERVISION OF MINORS The facility administrator shall develop and implement ☐ ☐ ☒ policy and procedures that provide for: (a) continuous around-the-clock supervision of minors with assurance that staff can hear and respond; and, (b) safety checks of minors at least once every 30 minutes. These safety checks shall include the direct visual observation of movement and skin. Safety checks shall not be replaced, but may be supplemented by, an ☐ ☐ ☒ audio/visual electronic surveillance system designed to detect overt, aggressive, or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented. 1105 RECREATIONAL PROGRAMS The facility administrator shall develop written policies and procedures to provide a recreation program that ☐ ☐ ☒ shall protect the welfare of minors and incarcerated adults, recognize facility security needs and comply with minimum jail standards for recreation (California Code of Regulations, Title 15, Section 1065). 1106 DISCIPLINARY PROCEDURES Nothing in this regulation shall prevent the administrator from removing a detained minor from the general population or program for reasons of the minor's mental or physical health; or under any circumstances in which ☐ ☐ ☒ the safety of the minor, incarcerated adults, staff, the program or community is endangered, pending a disciplinary action or review. With the exceptions noted below, the provisions of Section 1080-1084 shall apply when a minor is involved in disciplinary actions. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 37 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) DETENTION OF MINORS YES NO N/A P/P REFERENCE – COMMENTS (a) Pursuant to Welfare and Institutions Code Section 208.3, minors may not be placed in room confinement ☐ ☐ ☒ for disciplinary purposes. (b) Permitted forms of discipline include: ☐ ☐ ☒ (1) temporary loss of privileges; and, (2) loss of privileges mandated by applicable ☐ ☐ ☒ regulations. (c) Access to visitation and recreation shall be restricted only after a second level review by a supervisor or ☐ ☐ ☒ manager and shall not extend beyond five days without subsequent review. (d) Prohibited forms of discipline include: ☐ ☐ ☒ (1) discipline that does not fit the violation; (2) corporal punishment; ☐ ☐ ☒ (3) discipline imposed by incarcerated persons; ☐ ☐ ☒ (4) placement in safety cells, sobering cells, or any other cell not specifically designated for the ☐ ☐ ☒ detention of minors; (5) deprivation of food; and, ☐ ☐ ☒ (6) room confinement. ☐ ☐ ☒ 1120 EDUCATION PROGRAM FOR MINORS IN JAILS Whenever a minor is held in a Type II or III facility, the ☐ ☐ ☒ facility administrator shall coordinate with the County Department of Education or County Superintendent of Schools to provide education programs as required by Section 48200 of the Education Code. 1122.5 PREGNANT MINORS (a) The health administrator, in cooperation with the ☐ ☐ ☒ facility administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant ☐ ☐ ☒ minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery or termination of the pregnancy shall ☐ ☐ ☒ not be restrained by the use of leg or waist restraints, or handcuffs behind the body. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 38 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) DETENTION OF MINORS YES NO N/A P/P REFERENCE – COMMENTS (2) A pregnant minor in labor, during delivery, or in recovery after delivery or termination of the pregnancy, shall not be restrained by the wrists, ☐ ☐ ☒ ankles, or both, unless deemed necessary for the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, ☐ ☐ ☒ labor, delivery, or recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, they shall be advised, orally or in writing, of the ☐ ☐ ☒ standards and policies governing pregnant minors. 5641 Sonoma Main Adult Detention Facility II PRO 23-24 Page 39 of 39 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION BSCC Code: 5641 FACILITY: Sonoma Main Adult Detention TYPE: II RC: 848 FIELD REPRESENTATIVE: Matthew Schuler DATE: 09/13/2023 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Booking Notes: Holding cell capacity is based on bench space (18" per prisoner). There is an additional non-rated waiting area with seating for 36. 1 Holding 1980 1 4 (4) 10.6' X 7.3' X 1 1 1 8.5' 2 Safety 1980 1 1 (1) 10.6' X 6.9' X 1 8.5' 3 Safety 1980 1 1 (1) 10.6' X 6.3' X 1 8.5' 4 Safety 1980 1 1 (1) 10.6' X 6.5' X 1 8.5' 5 Sobering 1980 1 8 (8) 10.6' X 16.0' X 1 1 1 8.0' 6 Sobering 1980 1 3 (3) 12.6' X 5.9' X 1 1 1 8.5' 7 Sobering 1980 1 3 (3) 12.6' X 6.0' X 1 1 1 8.5' 8 Holding 1980 1 2 (2) 12.5' X 5.0' X 1 1 1 8.5' 9 Holding 1980 1 2 (2) 12.5' X 5.3' X 1 1 1 8.5' 10 Holding 1980 1 8 (8) 12.6' X 10.1' X 1 1 1 8.5' 11 Holding 1980 1 8 (8) 12.5' X 8.0' X 1 1 1 8.5' 12 Holding 1980 1 11 (11) 10.3' X 10.8' X 1 1 1 8.5' Waiting Non-rated 23.6' X 31.0' X 2 2 2 8.5' Court Holding – 1st Floor Notes: These court holding cells are under the command of detention; Holding cell capacity based on bench space. Notes: There are six courts located at the end of the tunnel, each with a holding cell. (Not inspected, Pre 1/1/1978 construction.) 1 Holding 1980 1 12 (12) 15.5' X 10.3' X 2 2 2 8.5' 2 Holding 1980 1 4 (4) 6.5' X 8.0' X 8.5' 1 1 1 3 Holding 1980 1 4 (4) 6.5' X 8.0' X 8.5' 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5641 Sonoma Main Adult Detention II LASE 23-24 1 Adult LAS.dot 4 Holding 1980 1 4 (4) 6.5' X 11.4' X 1 1 1 8.5' 5 Holding 1980 1 11 (11) 8.6' X 15.0' X 2 2 2 8.5' Court Holding – 2nd Floor 1 Holding 1980 1 2 (2) 7.9' X 9.1' X 8.5' 1 1 1 2 Holding 1980 1 8 (8) 7.5' X 14.5' X 1 1 1 8.5' 3 Holding 1980 1 8 (8) 7.9' X 14.5' X 1 1 1 8.5' 4 Holding 1980 1 2 (2) 8.0' X 8.5' X 8.5' 1 1 1 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds Court Holding – 3rd Floor Notes: Holding cell capacity is based on bench space (18" per prisoner). 1 Holding 1980 1 8 (8) 11.2' X 11.1' X 8.5' 1 1 1 2 Holding 1980 1 4 (4) 7.0' X 11.1' X 8.5' 1 1 1 3 Holding 1980 1 4 (4) 7.0' X 11.1' X 8.5' 1 1 1 4 Holding 1980 1 4 (4) 7.0' X 11.1' X 8.5' 1 1 1 5 Holding 1980 1 4 (4) 6.9' X 10.3' X 8.5' 1 1 1 6 Holding 1980 1 4 (4) 7.0' X 10.3' X 8.5' 1 1 1 7 Holding 1980 1 4 (4) 6.9' X 10.3' X 8.5' 1 1 1 8 Holding 1980 1 4 (4) 7.0' X 10.3' X 8.5' 1 1 1 9 Holding 1980 1 8 (8) 11.1' X 10.3' X 8.5' 1 1 1 A Module – Double 1988 23 2 2 46 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 27 1 1 27 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 B Module – Double 1988 19 2 2 38 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 31 1 1 31 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 C Module – Double 1988 23 2 2 46 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 27 1 1 27 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5641 Sonoma Main Adult Detention II LASE 23-24 2 Adult LAS.dot D Module – Double 1988 19 2 2 38 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 31 1 1 31 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 E Module – EG Single 1991 6 1 1 6 1 1 1 Double 1991 44 2 2 88 1 1 1 Dayroom 1991 5114 square feet 5 EP (PC) Single 1991 2 1 1 2 1 1 1 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds Double 1991 5 2 2 10 1 1 1 Dayroom 1991 536 square feet 1 EA (Ad. Single 1991 7 1 1 7 1 1 1 Seg.) Dayroom 1991 488 square feet 1 F Module – Mental Health 2 (Co-Ed) Notes: FA and FP are used for Mental Health Overflow, with FP also used for Ad. Seg. Notes: During the 2010-12 inspection, security glazing had been added to the second tier to limit/prevent suicide attempts by jumping. A plan review was done. Inmates have scheduled use of both levels (at alternating times) depending on classification. FG Double 1988 10 2 2 20 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 30 1 1 30 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 FA Single 1980 4 1 1 4 7.5' X 10.6' X 8.5' 1 1 1 FP Single 1980 4 1 1 4 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 2 G Module – Double 1991 52 2 2 104 1 1 1 Single 1991 6 1 6 6 1 1 1 Dayroom 4619 square feet 7 H Module – Double 1991 30 2 2 60 Single 1991 36 1 56 36 1 1 1 Dayroom 5305 square feet 7 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5641 Sonoma Main Adult Detention II LASE 23-24 3 Adult LAS.dot I Module – Medical Notes: Sheltered housing for outpatient medical services, with some mental health overflow. One shower for the unit. Double 1988 4 2 2 (8) 1 1 1 Single 1980 8 1 1 (8) 1 1 1 J Module – Double 1991 34 2 2 68 1 1 1 Single 1991 17 1 1 17 1 1 1 Dayroom 4388 square feet 7 R Module Notes: General population with primarily mental health programming for inmates (male and female) who are at a higher functioning level than those on the MH unit. Single 1980 50 1 1 50 10.6' X 7.5' X 8.5' 1 1 1 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds Dayroom 1980 9 Male Special – Admin. Segregation (three sections) ME Single 1980 26 1 1 26 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 3 MA Single 1980 14 1 1 14 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 2 MS Single 1980 12 1 1 12 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 2 Mental Health Module Notes: Sheltered housing for outpatient mental health services. Cells 3, 4, 12, and 13 are observation cells. Safety 1980 1 1 (1) 8.2' X 11.2' X 9.0' 1 Safety 1980 1 1 (1) 7.5' X 11.2' X 9.0' 1 Observation Single 1980 2 1 1 (2) 7.5' X 11.0' X 9.0' 1 1 1 Observation Single 1980 2 1 1 (2) 7.9' X 12.4' X 9.0' 1 1 1 Single 1980 18 1 1 (18) 14.0' X 7.5' X 8.5' 1 1 1 Double 1988 10 2 2 (20) 14.0' X 7.5' X 8.5' 1 1 1 Dayroom 1980 5 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5641 Sonoma Main Adult Detention II LASE 23-24 4 Adult LAS.dot ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S General Notes: • June 29, 1987, letter from architect Ehrenhrantz confirms cell square footage calculations as meeting or exceeding 70 square feet in original facility (1980 regulations). Board of Corrections July 17, 1991, letter to county outlines bench space and capacity calculations for holding cells. • All cells in 1996 expansion (Modules E, G, J, and H) are at least 70 square feet (irregular shapes). • Housing Locations: • First Floor: Booking; I, MH, and R Modules; court holding. • Second Floor: A, B, C, D, F and Male Special Modules; court holding. • Expansion: E, G, H and J Modules • Third Floor: Court holding. • Between the 2004 and 2005 inspections, the rated capacity was increased from 696 to 786; with beds added in Modules B, E, G, and H. • On November 11, 2006, the rated capacity was increased to 827 after 20 beds were added to H Module, 16 beds were added to J Module, and 5 beds were added to the C Module. • On May 17, 2007, the rated capacity was increased to 837 after 10 beds (total) were added in A and B Modules. • During the 06-08 Inspection, the LASE was corrected to reflect the existing configuration. The number of medical beds was increased by one to 60 (total). • During the 08-10 Inspection, several wooden cell doors in Modules E and R had replaced with steel doors. • During the 08-10 Inspection, the Mental Health Module outdoor recreation yard had been divided into two separate areas (23.5 x 24 and 23.5 x 16.6). • During the 2010-12 inspection, pony-walls had been added to separate the dayroom in the Mental Health Module into three areas to allow for additional out-of-cell time for separate classifications. • During the 2010-12 inspection, more wooden cell doors in Modules I, F, and R had replaced with steel doors. • Notes: On February 6, 2012, the rated capacity was increased to 841 after four of the single cells were double-bunked in C Module. • Notes: On October 17, 2012, the rated capacity was increased to 848 after double bunking cells in Module E, Unit EP. • Notes: 2012-2014 Inspection. The general uses of the house units were removed from the LASE. Inmates are shifted between units depending on population demographics. Cell door upgrades to steel continue in Modules I, F, and R. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5641 Sonoma Main Adult Detention II LASE 23-24 5 Adult LAS.dot PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT TYPE I, II, III AND IV FACILITIES APPLICABLE REGULATIONS: 3/80; 8/86; 5/88; 1/91 Title 24, California Code of Regulations (CCR) BSCC Code: 5641 FACILITY NAME: Sonoma Main Adult Detention FACILITY TYPE: II APPLICABLE REGULATIONS (Check All That Apply): 3/80: X 8/86: 5/88: X 1/91: X OTHER: FIELD REPRESENTATIVE: Matthew Schuler DATE: 09/13/2023 ARTICLE/SECTION YES NO N/A COMMENTS Temporary Holding Cells (2.2) X Initial facility constructed under 1980 regulations; expansion constructed under Contain 10 square feet of floor per inmate 1991 regulations. Limited to no more than 16 inmates X No smaller than 40 square feet X Contain sufficient seating to accommodate all inmates X Toilet accessible X Water fountain accessible X Wash basin accessible X Provides clear visual supervision X Telephone accessible X Weapons Locker (3.12) X External to the security area and equipped with individual compartments, locks and keys Temporary Staging Cell or Room (2.3) X No cells of this type are in the facility; text from regulation was deleted from the checklist. Detoxification Cells (2.4) X Contain 20 square feet of floor per inmate Limited to no more than 8 inmates X No smaller than 60 square feet X Contain toilet X Contain washbasin X Contain drinking fountain X Partitions or handrails located next to toilet fixture to X provide support Provide easy, unobstructed visual observation X Padding on the floor X Shower-Delousing Room (3.4) X Available in reception/booking Secure Vault or Storage Space (2.1) X Available for inmate valuables 5641 Sonoma Main Adult Detention II PHY 23-24 1 A381 PHY Type 80 86 88 91.dot (9/98) Telephone (2.1) X Available for inmate use per Penal Code § 851.5 ARTICLE/SECTION YES NO N/A COMMENTS Safety Cells (2.5) X Contain 48 square feet with one floor dimension at least 6 feet and ceiling height of at least 8 feet Limited to no more than one inmate X Contain flush ring toilet with controls located outside X the cell Padded floor, door and walls X Equipped with variable intensity, security light, X inaccessible to occupant Vertical view panel not more than 4 inches wide and at X least 24 inches long, in or adjacent to the door Provide a food pass with lockable shutter no more than X 4 inches high and located at least 30 inches above the floor Single Occupancy Cells (2.6) X Maximum capacity of one inmate Contain a minimum of 60 square feet of floor area in X Type I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet X Contain toilet, washbasin and drinking fountain X Contain a bunk, desk and seat (Desk and seat not X required in Type I in later, less restrictive 1986 standards) Multiple Occupancy Cells (8227) X No cells of this type are in the facility; text from regulation was deleted from the checklist. Multiple Occupancy Rooms (8229) X No cells of this type are in the facility; text from regulation was deleted from the checklist. Double Occupancy Cells (2.7) X Some single cells constructed under the 5-88: Added provision for double occupancy cells 1980 regulations have been double-bunked under the 1988 regulations. Maximum capacity of two inmates Contain a minimum of 60 square feet of floor space in X Type I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet and one X floor dimension at least 6 feet Contain toilet, washbasin and drinking fountain X Contain 2 bunks, 1 desk and seat (Desk and seat X not required in Type I facilities) Dormitories (2.8) X No cells of this type are in the facility; text from regulation was deleted from the checklist. Dayrooms (2.9) X 8-86: Added requirement for 3 foot wide corridors in front of cells-rooms 35 square feet of floor area per inmate X Contain tables and seating to accommodate the X maximum number of inmates served 5641 Sonoma Main Adult Detention II PHY 23-24 2 A381 PHY Type 80 86 88 91.dot (9/98) Access to toilets, washbasins and drinking fountains X Available to all inmates in Type II and III facilities X (excluding special use cells) and to workers in Type I facilities Shower (3.4) X Later, less restrictive 1994 regulations allow 1:20 ratio. Available on a ratio of 1:16 ARTICLE/SECTION YES NO N/A COMMENTS Lighting (3.6) X Sufficient to permit easy reading. Night lighting is sufficient to allow good supervision. 8-86: Specifies at least 20 foot-candles at desk level and in grooming areas, with night lighting not to exceed 5 foot-candles Beds-Bunks (3.5) X 30 inches wide and 76 inches long Comfortable Living Environment [102(c)6] X A comfortable living environment is maintained through an adequate heating and cooling system. Exercise Area -Type II, III and WA IV (2.10) X At least one exercise area must contain a minimum of 900 square feet 8-86: Outdoor exercise area provided X 8-86: Clear height of 15 feet with required surface X area meeting a formula of: 80% of maximum rated inmate population and number of one-hour exercise periods per day = required surface area Program Space - Type II and III (2.11) X Sufficient area and furnishings to meet the needs of the facility programs Dining Facilities (2.17) X 15 square feet per inmate being fed Toilets, washbasins and showers are not in the X same room or not in view of inmate dining Visiting (2.18) X Sufficient visiting area Contact visits whenever possible for minimum security X inmates Attorney Interviews (2.26) X Provide for confidential attorney consultation 5641 Sonoma Main Adult Detention II PHY 23-24 3 A381 PHY Type 80 86 88 91.dot (9/98) Safety Equipment Storage (2.19) X Adequate space is provided for storage of equipment such as fire extinguishers, SCBA, emergency lights, etc. Janitor Closet (2.20) X Located in security areas lockable, containing a mop sink and storage space ARTICLE/SECTION YES NO N/A COMMENTS Storage Rooms (2.21) X Sufficient space to accommodate inmate property, bedding and supplies Audio or Video Monitoring System -NA Type IV X 9/16/93 Alternate Means of Compliance (2.22) allows for inmate-activated emergency call buttons throughout both the original facility Audio monitoring system capable of alerting staff in a and the expansion. A special CSA (then central control BOC) review in 1998 identified that emergency call buttons are not available in Modules F and R and in the Court Holding. They were installed in September 2001 and the facility is now in compliance with this requirement. Video monitoring in corridors, main entries and/or exits X and programs or activity areas Fire Detection and Alarm System [102(c)6] X Automatic fire alarm system capable of alerting staff in a central control point Emergency Power (2.24) X Available to provide minimal lighting, maintain communications, alarm, fire, life and security systems Provide Space for: X Barber/beauty shop (2.15) 8-86: Limit requirement to Type II and III facilities (Deleted 2/99)) Canteen (2.16) X 8-86: Added for II, III & IV facilities Confidential Interview Rooms (2.25) X 8-86: Added for Type II facilities 5641 Sonoma Main Adult Detention II PHY 23-24 4 A381 PHY Type 80 86 88 91.dot (9/98) TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 5660 FACILITY NAME: SONOMA NORTH COUNTY FACILITY FACILITY TYPE: II PERSON(S) INTERVIEWED: DEPUTY MICHELLE GUTIERREZ FIELD REPRESENTATIVE: MATTHEW SCHULER DATE: 09/13/2023 TITLE 15 SECTION P/P REFERENCE – COMMENTS 1020 CORRECTIONS OFFICER CORE COURSE2 Sonoma County Detention Division Manual (SCDDM) 1020 – Training Records (a) In addition to the provisions of California Penal Code SCDDM 300 – Continuing Professional Education Section 831.5, all custodial personnel of a Type I, II, III, SCDDM 301 – Training for Managers or IV facility shall successfully complete the “Corrections SCDDM 303 – Training Officer Core Course” as described in Section 179 of Title 15, CCR, within one year from the date of assignment. The BSCC Standard and Training for Corrections (STC) division found the agency in compliance with applicable regulations during (b) Custodial Personnel who have successfully the 2023-24 compliance monitoring cycle. completed the course of instruction required by Penal Code Section 832.3 shall also successfully complete the “Corrections Officer Basic Academy Supplemental Core Course” as described in Section 180 of Title 15, CCR, within one year from the date of assignment. 1021 JAIL SUPERVISORY TRAINING Prior to assuming supervisory duties, jail supervisors shall complete the core training requirements pursuant to Section 1020, Corrections Officer Core Course. In addition, supervisory personnel of any Type I, II, III or IV jail shall also be required to complete either the STC Supervisory Course (as described in Section 181, Title 15, CCR) or the POST supervisory course within one year from date of assignment. 1023 JAIL MANAGEMENT TRAINING Managerial personnel of any Type I, II, III or IV jail shall be required to complete either the STC management course (as described in Section 182, Title 15, CCR) or the POST management course within one year from date of assignment. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 For STC participating agencies, consistency with training sections 1020, 1021, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 5660 Sonoma North County Facility II PRO 23-24 Page 1 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION P/P REFERENCE – COMMENTS 1025 CONTINUING PROFESSIONAL TRAINING With the exception of any year that a core training module is successfully completed, all facility/system administrators, managers, supervisors, and custody personnel of a Type I, II, III, or IV facility shall successfully complete the “annual required training” specified in Section 184 of Title 15, CCR. TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027 NUMBER OF PERSONNEL SCDDM 200 – Supervision of Incarcerated Persons A sufficient number of personnel shall be employed in SCDDM 212 – Staffing Plan each local detention facility to ensure the implementation ☒ ☐ ☐ and operation of the programs and activities required by No logs are available due to the facility being these regulations. vacant. Whenever there is a person in custody, there shall be at SCDDM 200 – Supervision of Incarcerated least one employee on duty at all times in a local Persons detention facility or in the building which houses a local SCDDM 212 – Staffing Plan detention facility who shall be immediately available and ☒ ☐ ☐ accessible to incarcerated people in the event of an emergency. No logs are available due to the facility being vacant. Such an employee shall not have any other duties which SCDDM 200 – Supervision of Incarcerated would conflict with the supervision and care of Persons incarcerated people in the event of an emergency. SCDDM 212 – Staffing Plan ☒ ☐ ☐ Whenever one or more females are in custody, there SCDDM 200 – Supervision of Incarcerated shall be at least one female employee who shall be Persons immediately available and accessible to such females. SCDDM 212 – Staffing Plan Note: Reference PC § 4021. ☒ ☐ ☐ No logs are available due to the facility being vacant. In order to determine if there is a sufficient number of SCDDM 200 – Supervision of Incarcerated personnel for a specific facility, the facility administrator Persons shall prepare and retain a staffing plan indicating the SCDDM 212 – Staffing Plan personnel assigned in the facility and their duties. Such a staffing plan shall be reviewed by the Board staff at the ☒ ☐ ☐ time of their biennial inspection. The results of such a review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the No logs are available due to the facility being facility. vacant. 5660 Sonoma North County Facility II PRO 23-24 Page 2 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027.5 SAFETY CHECKS SCDDM 504 - Safety Checks The facility administrator shall develop and implement BSCC staff confirmed that the North County policy and procedures for conducting safety checks that Detention Facility is currently vacant and has include, but are not limited to, the following: been vacant prior to the 2022-23 inspection cycle. ☒ ☐ ☐ The agency has implemented an internal audit system that requires the shift supervisor to review and document any discrepancies in the timeliness of safety checks at the conclusion of each shift. (a) Safety checks will determine the safety and well- SCDDM 504 - Safety Checks being of individuals and shall be conducted at least hourly through direct visual observation of all people held The policy states, “Rounds shall be conducted and housed in the facility. a minimum of twice every hour.” ☒ ☐ ☐ The “Pipe” system is used at this facility. Supervisors review the Rounds Activity Tracking System (RATS) Inspection Log once a shift. (b) There shall be no more than a 60-minute lapse SCDDM 504 - Safety Checks between safety checks. The policy states, “Rounds shall be conducted ☒ ☐ ☐ a minimum of twice every hour.” No logs are available due to the facility being vacant. (c) Safety checks for people in sobering cells, safety SCDDM 504 - Safety Checks cells, and restraints shall occur more frequently as ☒ ☐ ☐ outlined in section 1055, section 1056, and section 1058 of these regulations. (d) Safety checks shall occur at random or varied SCDDM 504- Safety Checks intervals. ☒ ☐ ☐ No logs are available due to the facility being vacant. (e) There shall be a written plan that includes the SCDDM 504- Safety Checks documentation of all safety checks. ☒ ☐ ☐ Documentation shall include: (1) the actual time at which each individual safety SCDDM 504- Safety Checks ☒ ☐ ☐ check occurred; (2) the location where each individual safety check SCDDM 504- Safety Checks occurred, such as a cell, module, or dormitory ☒ ☐ ☐ number; and, (3) Initials or employee identification number of staff SCDDM 504- Safety Checks ☒ ☐ ☐ who completed the safety check(s). 5660 Sonoma North County Facility II PRO 23-24 Page 3 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) A documented process by which safety checks are SCDDM 504- Safety Checks reviewed at regular defined intervals by a supervisor or facility manager, including methods of mitigating ☒ ☐ ☐ Supervisors review the Rounds Activity patterns of inconsistent documentation, or untimely Tracking System (RATS) Inspection Log once completion of, safety checks. a shift. 1028 FIRE AND LIFE SAFETY STAFF SCDDM 4.09.04 - Fire Prevention Plan SCDDM 9.07.14 - Emergencies - Fire Whenever there is a person in custody, there shall be at ☒ ☐ ☐ least one person on duty at all times who meets the All sworn staff are trained in fire and life training standards established by the Board for general safety. fire and life safety. [Penal Code section 6030(c)]. The facility manager shall ensure that there is at least SCDDM 4.09.04 - Fire Prevention Plan one person on duty who trained in fire and life safety ☒ ☐ ☐ SCDDM 9.07.14 - Emergencies - Fire procedures that relate specifically to the facility. 1029 POLICY AND PROCEDURES MANUAL3 Sonoma County Detention Division Policy Operational Manuals, Procedures and Orders Facility administrator(s) shall develop and publish a (SCDDM) manual of policy and procedures for the facility. The policy and procedures manual shall address all Sonoma County Sheriff’s Office Policy and applicable Title 15 and Title 24 regulations and shall be Policy Manual (SCPM) comprehensively reviewed and updated at least every two years. Such a manual shall be made available to all employees. ☒ ☐ ☐ Policy manuals are available electronically. Notes: The policies and procedures required in subsections (a)(6) and (a)(7) may be placed in a separate manual to ensure confidentiality. Subsections The policies were last updated: 7/18/2023. (c) and (d) do not apply and have been deleted. The Sonoma County Sheriff’s Office is currently transitioning its policies and procedures to LEXIPOL. Some policies were still in the process of being transferred over. (a) The manual for Temporary Holding, Type I, II, and III SCPM 200 – Organizational Structure and facilities shall provide for, but not be limited to, the Responsibility following: ☒ ☐ ☐ SCDDM 200 – Supervision of Incarcerated (1) Table of organization, including channels of Persons communications. (2) Inspections and operations reviews by the facility SCDDM 207 – Administrative and administrator/manager. ☒ ☐ ☐ Supervisory Inspections (3) Policy on the use of force that meets current state SCDDM 300 -Use of Force and federal legal requirements and includes ☒ ☐ ☐ SCDDM 300.3.4 – Restrictions on the Use of prohibition of the use of carotid restraint and choke Carotid Control Hold holds. (4) Policy on the use of restraint equipment, SCDDM 705 – Health Care for Pregnant including the restraint of pregnant persons as ☒ ☐ ☐ Incarcerated Persons referenced in Penal Code Section 3407. SCDDM 705.6 - Restraints (5) Procedure and criteria for screening newly SCDDM 502 - Reception ☒ ☐ ☐ received persons for release. 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 5660 Sonoma North County Facility II PRO 23-24 Page 4 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) Security and control including physical counts Sonoma County PREA (Prison Rape and searches of the facility and incarcerated Elimination Act) Policy. Separate Policy. persons, contraband control, and key control. Sonoma County Detention Division Policy Each facility administrator shall, at least annually, SCDDM 205 – Key and Electronic Access review, evaluate, and make a record of security ☒ ☐ ☐ Device Control measures. The review and evaluation shall include SCDDM 504 -Safety Checks internal and external security measures of the facility including security measures specific to prevention of Last formal review: February 1, 2023. sexual abuse and sexual harassment. (7) Emergency procedures include: SCDDM 1032 – Fire Suppression Pre-Plan (A) fire suppression preplan as required by ☒ ☐ ☐ section 1032 of these regulations; (B) escape, disturbances, and the taking of SCDDM 400 Facility Emergencies ☒ ☐ ☐ hostages; (C) mass arrests; ☒ ☐ ☐ SCDDM 400 Facility Emergencies (D) natural disasters; ☒ ☐ ☐ SCDDM 400 Facility Emergencies (E) periodic testing of emergency equipment; SCDDM 400 Facility Emergencies ☒ ☐ ☐ and, (F) storage, issue, and use of weapons, SCDDM 4.01.10 - Locker Assignments ammunition, chemical agents, and related ☒ ☐ ☐ SCDDM 4.03.10 - Use of Force – Less-Lethal security devices. Control Devices (8) Suicide Prevention. SCDDM 711- Mental Health Screening and Evaluation SCDDM – 718 – Mental Health – Suicide ☒ ☐ ☐ Prevention Suicide prevention training occurs annually for all security staff. (9) Separation of incarcerated persons. ☒ ☐ ☐ SCDDM 507 - Classification (10) Zero tolerance in the prevention of sexual abuse Sonoma County PREA (Prison Rape and sexual harassment. ☒ ☐ ☐ Elimination Act) Policy. Separate Policy. (11) Policy and procedure to detect, prevent, and Sonoma County PREA (Prison Rape respond to retaliation against any staff or person ☒ ☐ ☐ Elimination Act) Policy. Separate Policy. after reporting any abuse. (12) Release policy, including release planning for SCDDM 514 – End of Term Release ☒ ☐ ☐ incarcerated persons. (e) The manual for Temporary Holding, Court Holding, Sonoma County PREA (Prison Rape Type I, II, III, and IV facilities shall provide for, but not be Elimination Act) Policy. Separate Policy. limited to, the following: (1) multiple internal ways for incarcerated people to The policy is available on the Sheriff’s Office privately report sexual abuse and sexual website as well. ☒ ☐ ☐ harassment, retaliation by other incarcerated persons or staff for reporting sexual abuse and sexual harassment, and staff neglect or violation of responsibilities that may have contributed to such incidents, 5660 Sonoma North County Facility II PRO 23-24 Page 5 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) a method for uninvolved incarcerated persons, Sonoma County PREA (Prison Rape family, community members, and other interested Elimination Act) Policy. Separate Policy. third parties to report sexual abuse or sexual ☒ ☐ ☐ harassment. The method for reporting shall be Policy is available on the Sheriff’s Office publicly posted at the facility. website as well. 1030 SUICIDE PREVENTION PROGRAM SCDDM 711- Mental Health Screening and Evaluation The facility shall have a comprehensive written suicide SCDDM – 718 – Mental Health – Suicide prevention program developed by the facility Prevention administrator or designee, in conjunction with the health ☒ ☐ ☐ authority and mental health director, to identify, monitor, and provide treatment to those incarcerated persons who present a suicide risk. The program shall include the following: (a) Annual suicide prevention training for all custodial SCDDM – 718 – Mental Health – Suicide personnel. ☒ ☐ ☐ Prevention (b) Intake screening for suicide risk immediately upon SCDDM 711- Mental Health Screening and intake and prior to housing assignment. Evaluation ☒ ☐ ☐ SCDDM – 718 – Mental Health – Suicide Prevention (c) Suicide prevention screening during special SCDDM 711- Mental Health Screening and situations, including placement in restrictive housing, Evaluation following a hearing, and after a transfer or change in ☒ ☐ ☐ SCDDM – 718 – Mental Health – Suicide classification. Prevention (d) Provisions facilitating communication among SCDDM 711- Mental Health Screening and arresting/transporting officers, facility staff, court staff, Evaluation medical and mental health personnel in relation to ☒ ☐ ☐ SCDDM – 718 – Mental Health – Suicide suicide risk. Prevention (e) Housing recommendations for people at risk of SCDDM – 718 – Mental Health – Suicide suicide that balance safety and environment. The least ☒ ☐ ☐ Prevention restrictive environment should be considered. (f) Supervision depending on level of suicide risk. SCDDM – 718 – Mental Health – Suicide ☒ ☐ ☐ Prevention (g) Suicide attempt and suicide intervention policies and SCDDM – 718 – Mental Health – Suicide procedures. ☒ ☐ ☐ Prevention (h) Provisions for reporting suicides and suicides SCDDM – 718 – Mental Health – Suicide attempts. ☒ ☐ ☐ Prevention (i) Multi-disciplinary administrative review of suicides and SCDDM 711- Mental Health Screening and attempted suicides as defined by the facility Evaluation administrator, including the development of a corrective ☒ ☐ ☐ SCDDM – 718 – Mental Health – Suicide action plan to address deficiencies identified in the Prevention administrative review. 5660 Sonoma North County Facility II PRO 23-24 Page 6 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (j) Provisions for follow up care as needed. SCDDM 711- Mental Health Screening and Evaluation ☒ ☐ ☐ SCDDM – 718 – Mental Health – Suicide Prevention (k) Plan for mental health consultation following return SCDDM 711- Mental Health Screening and from court as determined by the mental health director. Evaluation ☒ ☐ ☐ SCDDM – 718 – Mental Health – Suicide Prevention 1032 FIRE SUPPRESSION PREPLANNING SCDDM 400 – Facility Emergencies SCDDM 401 – Emergency Staffing Pursuant to Penal Code Section 6031.1(b), the facility SCDDM 403 – Emergency Power and administrator shall consult with the local fire department Communications having jurisdiction over the facility, with the State Fire SCDDM 404 -Evacuations Marshal, or both, in developing a plan for fire suppression which shall include, but not be limited to: ☒ ☐ ☐ Joint reviews are documented on a cover sheet to ensure the plan is current. Monthly fire drills are performed at each facility. (a) a fire suppression pre-plan developed with the local SCDDM 400 – Facility Emergencies fire department to be included as part of the policy and SCDDM 401 – Emergency Staffing procedures manual (Title 15, California Code of SCDDM 403 – Emergency Power and Regulations Section 1029); ☒ ☐ ☐ Communications SCDDM 404 -Evacuations (b) monthly fire prevention inspections by facility staff SCDDM 400 – Facility Emergencies with two-year retention of the inspection record; SCDDM 401 – Emergency Staffing SCDDM 403 – Emergency Power and Communications ☒ ☐ ☐ SCDDM 404 -Evacuations Monthly fire drills are performed at each facility. The record retention is in compliance with this regulation. (c) fire prevention inspections as required by Health and SCDDM 400 – Facility Emergencies Safety Code Section 13146.1(a) and (b) which requires SCDDM 401 – Emergency Staffing inspections at least once every two years; SCDDM 403 – Emergency Power and Communications ☒ ☐ ☐ SCDDM 404 -Evacuations Last Fire Prevention Inspection conducted: November 22, 2022. 5660 Sonoma North County Facility II PRO 23-24 Page 7 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) an evacuation plan; and, SCDDM 400 – Facility Emergencies SCDDM 401 – Emergency Staffing SCDDM 403 – Emergency Power and ☒ ☐ ☐ Communications SCDDM 404 -Evacuations (e) a plan for the emergency housing of incarcerated SCDDM 400 – Facility Emergencies people in the case of fire. SCDDM 401 – Emergency Staffing SCDDM 403 – Emergency Power and Communications ☒ ☐ ☐ SCDDM 404 -Evacuations Incarcerated people would be evacuated to one of the two jail facilities or to a neighboring jurisdiction in the event of an emergency. 1040 POPULATION ACCOUNTING SCDDM 203 – Incarcerated Person Records Each facility administrator shall maintain a ☒ ☐ ☐ demographics accounting system which reflects the monthly average daily population of sentenced and non- sentenced people by gender and juvenile status. Facility administrators shall provide the Board with SCDDM 203 – Incarcerated Person Records applicable demographic information as described in the ☒ ☐ ☐ Jail Profile Survey. 1041 RECORDS SCDDM 203- Inmate Records SCDDM 203.3 – Records Maintenance (a) Each facility administrator of a Type I, II, III or IV SCDDM 203.5 - Electronic Record facility shall develop written policies and procedures for Maintenance the maintenance of individual records for each incarcerated person which shall include, but not be ☒ ☐ ☐ limited to, intake information, personal property receipts, commitment papers, court orders, reports of disciplinary actions taken, medical orders issued by the responsible physician and staff response, and non-medical information regarding disabilities and other limitations. (b) Each facility administrator shall collect accurate, SCDDM 203- Inmate Records uniform data for every allegation of sexual abuse at SCDDM 203.3 – Records Maintenance facilities under its direct control and from other facilities SCDDM 203.5 - Electronic Record with which it contracts for the confinement of its Maintenance incarcerated people. The data collected shall include, at ☒ ☐ ☐ a minimum, the data necessary to satisfy the reporting requirements of 34 U.S.C. section 30303(a)(1). Note: federal survey on sexual violence. 1044 INCIDENT REPORTS SCDDM 203- Inmate Records SCDDM 203.3 – Records Maintenance Each facility administrator shall develop written policies SCDDM 203.5 - Electronic Record and procedures for the maintenance of written records Maintenance ☒ ☐ ☐ and reporting of all incidents which result in physical SCDDM 600.3.3 – Rule Violation Report harm, or serious threat of physical harm, to an employee or incarcerated person of a detention facility or other person. 5660 Sonoma North County Facility II PRO 23-24 Page 8 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such records shall include the names of the persons SCDDM 203- Inmate Records involved, a description of the incident, the actions taken, SCDDM 203.3 – Records Maintenance and the date and time of the occurrence. SCDDM 203.5 - Electronic Record Maintenance ☒ ☐ ☐ SCDDM 600.3.3 – Rule Violation Report No reports are available due to the facility being vacant. Such a written record shall be prepared by the staff SCDDM 203- Inmate Records assigned to investigate the incident and submitted to the SCDDM 203.3 – Records Maintenance facility manager or designee. ☒ ☐ ☐ SCDDM 203.5 - Electronic Record Maintenance SCDDM 600.3.3 – Rule Violation Report 1045 PUBLIC INFORMATION PLAN SCDDM 210 – Community Relations and Public Information Plan Each facility administrator of a Type I, II, III or IV facility SCDDM 210.3 - Responsibilities shall develop written policies and procedures for the ☒ ☐ ☐ dissemination of information to the public, to other government agencies, and to the news media. The public and incarcerated persons shall have available for review the following material: (a) The Board of State and Community Corrections SCDDM 210 – Community Relations and Minimum Standards for Local Detention Facilities as ☒ ☐ ☐ Public Information Plan found in Title 15 of the California Code of Regulations. SCDDM 210.3 - Responsibilities (b) Facility rules and procedures affecting incarcerated SCDDM 210 – Community Relations and people as specified in sections: ☒ ☐ ☐ Public Information Plan (1) 1045, Public Information Plan SCDDM 210.3 - Responsibilities (2) 1061, Education Plan SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (3) 1062, Visiting SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (4) 1063, Correspondence SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (5) 1064, Library Service SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (6) 1065, Exercise and Out of Cell Time SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (7) 1066, Books, Newspapers, Periodicals and SCDDM 210 – Community Relations and Writings ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (8) 1067, Access to Telephone SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (9) 1068, Access to Courts and Counsel SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities 5660 Sonoma North County Facility II PRO 23-24 Page 9 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (10) 1069, Orientation SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (11) 1070, Individual/Family Service Programs SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (12) 1071, Voting SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (13) 1072, Religious Observance SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (14) 1073, Grievance Procedure SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (15) 1080, Rules and Disciplinary Actions SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (16) 1081, Plan for Discipline of Incarcerated SCDDM 210 – Community Relations and Persons ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (17) 1082, Forms of Discipline SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (18) 1083, Limitations on Discipline SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities (19) 1200, Responsibility for Health Care Services SCDDM 210 – Community Relations and ☒ ☐ ☐ Public Information Plan SCDDM 210.3 - Responsibilities 1046 DEATH IN CUSTODY SCDDM 719 Inmate Death – Clinical Care Review (a) Death in Custody Reviews for Adults and Minors. The facility administrator, in cooperation with the health administrator, shall develop written policy and procedures to ensure that there is an initial review of ☒ ☐ ☐ every in-custody death within 30 days. The review team at a minimum shall include the facility administrator or designee, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. Deaths shall be reviewed to determine the SCDDM 210 – Community Relations and appropriateness of clinical care; whether changes to Public Information Plan ☒ ☐ ☐ policies, procedures, or practices are warranted; and to SCDDM 210.3 - Responsibilities identify issues that require further study. 5660 Sonoma North County Facility II PRO 23-24 Page 10 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Death of a Minor No minors are held in this facility. In any case in which a minor dies while detained in a jail, lockup, or court holding facility: (1) The administrator of the facility shall provide to ☐ ☐ ☒ the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A copy of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from No minors are held in this facility. the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding facility pursuant to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 1050 CLASSIFICATION PLAN SCDDM 507 - Classification SCDDM 507.4 – Classification Plan (a) Each administrator of a temporary holding, Type I, II, or III facility shall develop and implement a written classification plan designed to properly assign incarcerated persons to housing units and activities according to the categories of gender identity, age, criminal sophistication, seriousness of crime charged, physical or mental health needs, assaultive/non- assaultive behavior, risk of being sexually abused, or sexually harassed and other criteria which will provide ☒ ☐ ☐ for the safety of the incarcerated people and staff. Such housing unit assignment shall be accomplished to the extent possible within the limits of the available number of distinct housing units or cells in a facility. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, and a record of each person's classification level, housing restrictions, and housing assignments. Each administrator of a Type II or III facility shall SCDDM 507 - Classification establish and implement a classification system which SCDDM 507.4 – Classification Plan will include the use of classification officers or a SCDDM 507.7 – Reviews and Appeals classification committee in order to properly assign incarcerated persons to housing, work, rehabilitation programs, and leisure activities. Such a plan shall include the use of as much information as is available about and from the incarcerated person and shall ☒ ☐ ☐ provide for a channel of appeal by the incarcerated person to the facility administrator or designee. Each person may request a review of their classification plan no more often than 30 days from their last review. Note: Subsection (b) does not apply and has been deleted. 5660 Sonoma North County Facility II PRO 23-24 Page 11 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) In deciding housing and programming assignments, SCDDM 507 - Classification the agency shall consider on a case-by-case basis SCDDM 507.4 – Classification Plan whether a placement would ensure the health and safety SCDDM 507.7 – Reviews and Appeals of the incarcerated person, and whether the placement ☒ ☐ ☐ would present management or security problems. A person’s own views with respect to their own safety shall be given serious consideration. 1051 COMMUNICABLE DISEASES SCDDM 700 – Health Care Administrative Meetings and Reports The facility administrator, in cooperation with the responsible physician, shall develop written policies and ☒ ☐ ☐ procedures specifying those symptoms that require medical isolation of an incarcerated person until a medical evaluation is completed. At the time of intake into the facility, an inquiry shall be SCDDM 700 – Health Care Administrative made of the person being booked as to whether the Meetings and Reports person has or has had any communicable diseases, such as tuberculosis or has observable symptoms of ☒ ☐ ☐ tuberculosis or any other communicable diseases, or other special medical problem identified by the health authority. The response shall be noted on the medical screening from. 1052 BEHAVIORAL CRISIS IDENTIFICATION SCDDM 718 – Mental Health – Suicide Prevention The facility administrator, in cooperation with the SCDDM 718.4.5 – Ongoing Identification responsible physician, shall develop written policies and ☒ ☐ ☐ procedures to identify and evaluate all incarcerated people who may be in behavioral crisis. Evaluation of behavioral crisis may include telehealth. If an evaluation from medical or mental health staff is not SCDDM 718 – Mental Health – Suicide readily available, an incarcerated person shall be Prevention considered in behavioral crisis for the purpose of this ☒ ☐ ☐ SCDDM 718.4.5 – Ongoing Identification section if they appear to be a danger to themselves or SCDDM 718.4.7 – Housing, Placement and others or appear gravely disabled. Restrictions An evaluation from medical or mental health staff shall SCDDM 718 – Mental Health – Suicide be secured within 24 hours of identification or at the next Prevention daily sick call, whichever is earliest. ☒ ☐ ☐ SCDDM 718.4.5 – Ongoing Identification SCDDM 718.4.7 – Housing, Placement and Restrictions Separation may be used if necessary, to protect the SCDDM 718.4.7 – Housing, Placement and ☒ ☐ ☐ safety of the person in crisis or others. Restrictions 1053 ADMINISTRATIVE SEPARATION SCDDM 505 – Special Management Incarcerated Persons Except for Type IV facilities, facility administrators shall ☒ ☐ ☐ develop and implement policies and procedures for the administrative separation of incarcerated people. Policies and procedures must include: SCDDM 505 – Special Management (a) Administrative separation may consist of separate Incarcerated Persons housing but shall not involve any other deprivation of ☒ ☐ ☐ privileges than is necessary to obtain the objective of protecting the welfare of incarcerated people and facility staff. 5660 Sonoma North County Facility II PRO 23-24 Page 12 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Administrative separation must not adversely affect SCDDM 505 – Special Management an incarcerated person’s health. Incarcerated Persons ☒ ☐ ☐ SCDDM 505.8 – Health Evaluation Requirements (c) Administrative separation may be used for SCDDM 505 – Special Management incarcerated people who have: Incarcerated Persons (1)A documented history of activity or behavior, or promoting such activity or behavior, that is criminal in nature, disruptive to facility operations, or affects the safety of the facility, other incarcerated people, and facility staff. (2)Influenced or participated in activity that is criminal in nature, disruptive to facility operations or ☒ ☐ ☐ affects the safety of the facility, other incarcerated people, and facility staff. (3)Committed assault, attempted assault, or participated in a conspiracy to assault or harm other incarcerated persons or facility staff. (4)A history of escape or have recently attempted escape. (5) A demonstrated need for protection from other incarcerated people. (d) Documentation indicating the necessity of SCDDM 505 – Special Management administrative separation to obtain the objective of Incarcerated Persons ☒ ☐ ☐ protecting the welfare of incarcerated people and facility staff. (e) A documented individualized ongoing review and SCDDM 505 – Special Management evaluation of the need to continue placement in ☒ ☐ ☐ Incarcerated Persons administrative separation. 1055 USE OF SAFETY CELL SCDDM 513 – Safety, Sobering, and Observation Cells The safety cell described in Title 24, Part 2, Section SCDDM 513.3 – Safety Cell Procedures 1231.2.5, shall be used to hold only those people who ☒ ☐ ☐ display behavior which results in the destruction of property or reveals an intent to cause physical harm to self or others. The facility administrator, in cooperation with the SCDDM 513 – Safety, Sobering, and responsible physician, shall develop written policies and Observation Cells procedures governing safety cell use and may delegate SCDDM 513.3 – Safety Cell Procedures ☒ ☐ ☐ authority to place an incarcerated person in a safety cell to a physician. Policies and procedures shall include, but not be limited to: (a) In no case shall the safety cell be used for SCDDM 513 – Safety, Sobering, and punishment or as a substitute for treatment. ☒ ☐ ☐ Observation Cells SCDDM 513.3 – Safety Cell Procedures (b) A person shall be placed in a safety cell only with the SCDDM 513 – Safety, Sobering, and approval of the facility manager or designee, or Observation Cells responsible health care staff; continued retention shall SCDDM 513.3 – Safety Cell Procedures be reviewed a minimum of every four hours. ☒ ☐ ☐ The policy states “Continued assessment of the inmate in the safety cell shall be conducted by a qualified mental health professional and shall occur at least every four hours.” 5660 Sonoma North County Facility II PRO 23-24 Page 13 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) A medical assessment shall be completed as soon as SCDDM 513 – Safety, Sobering, and possible, but not more than 12 hours from the time of Observation Cells placement in the safety cell. The person shall be SCDDM 513.3 – Safety Cell Procedures ☒ ☐ ☐ medically cleared for continued retention, referral to advanced treatment, or removal from the safety cell a minimum of every 24 hours thereafter. (d) The facility manager, designee or responsible health SCDDM 513 – Safety, Sobering, and care staff shall obtain a mental health Observation Cells opinion/consultation with responsible health care staff on SCDDM 513.3 – Safety Cell Procedures placement and retention, which shall be secured as soon as possible, but not more than 12 hours from placement. ☒ ☐ ☐ The policy states” A medical assessment of the inmate in the safety cell shall occur as close to the time of placement as reasonably possible, but in any event, no later than within one hour of placement.” (e) Direct visual observation shall be conducted at least SCDDM 513 – Safety, Sobering, and twice every 30 minutes, with no more than a 15-minute Observation Cells lapse between safety checks. Such observation shall be SCDDM 513.3 – Safety Cell Procedures ☒ ☐ ☐ documented. No logs are available due to the facility being vacant. (f) Procedures shall be established to assure SCDDM 513 – Safety, Sobering, and administration of necessary nutrition and fluids. ☒ ☐ ☐ Observation Cells SCDDM 513.3 – Safety Cell Procedures (g) People placed in the safety cell shall be allowed to SCDDM 513 – Safety, Sobering, and retain sufficient clothing or be provided with a suitably Observation Cells designed “safety garment,” to provide for their personal ☒ ☐ ☐ SCDDM 513.3 – Safety Cell Procedures privacy unless specific identifiable risks to the person's safety or to the security of the facility are documented. 1056 USE OF SOBERING CELL SCDDM 513 – Safety, Sobering, and Observation Cells The sobering cell described in Title 24, Part 2, Section SCDDM 513.4 – Sobering Cell Procedures ☒ ☐ ☐ 1231.2.4, shall be used for temporary holding of incarcerated people who are a threat to their own safety or the safety of others due to their state of intoxication. A person shall be removed from the sobering cell as SCDDM 513 – Safety, Sobering, and soon as they are able to continue the admission process ☒ ☐ ☐ Observation Cells or are no longer a risk to themselves or others. SCDDM 513.4 – Sobering Cell Procedures In no case shall a person remain in a sobering cell over SCDDM 513 – Safety, Sobering, and six hours without an evaluation by medical or custody Observation Cells staff to determine whether the person has an urgent ☒ ☐ ☐ SCDDM 513.4 – Sobering Cell Procedures medical problem, pursuant to section 1213 of these regulations. At 12 hours from the time of placement, all persons must SCDDM 513 – Safety, Sobering, and receive an evaluation by responsible health care staff. Observation Cells SCDDM 513.4 – Sobering Cell Procedures The policy states “Qualified health care ☒ ☐ ☐ professionals shall assess the medical condition of the inmate in the sobering cell as close to the time of placement as reasonably possible, but in any event, no later than within one hour of placement and at least every four hours thereafter.” 5660 Sonoma North County Facility II PRO 23-24 Page 14 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Intermittent direct visual observation of people held in SCDDM 513 – Safety, Sobering, and the sobering cell shall be conducted no less than every Observation Cells half hour. Such observation shall be documented. SCDDM 513.4 – Sobering Cell Procedures ☒ ☐ ☐ No logs are available due to the facility being vacant. 1057 DEVELOPMENTAL DISABILITIES SCDDM 505 – Special Management Incarcerated Persons The facility administrator, in cooperation with the responsible physician, shall develop written policies and ☒ ☐ ☐ procedures for the identification and evaluation, appropriate classification and housing, protection, and nondiscrimination of all incarcerated persons with developmental disabilities. The health authority or designee shall contact the SCDDM 505 – Special Management regional center for any incarcerated person suspected or Incarcerated Persons confirmed to have a developmental disability for the ☒ ☐ ☐ purposes of diagnosis or treatment within 24 hours of such determination, excluding holidays and weekends. 1058 USE OF RESTRAINT DEVICES Sonoma County Procedure Manual – Placement Procedures The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize extremities or prevent the incarcerated ☒ ☐ ☐ person from being ambulatory. The provisions of this section do not apply to the use of handcuffs, shackles, or other restraint devices when used to restrain incarcerated people for security reasons. The facility manager may delegate authority to place an incarcerated person in restraints to responsible health care staff. (a) The policy shall address the following areas: Sonoma County Procedure Manual – ☒ ☐ ☐ (1) acceptable restraint devices; Placement Procedures (2) signs or symptoms which should result in Sonoma County Procedure Manual – immediate medical/mental health referral; Placement Procedures ☒ ☐ ☐ availability of cardiopulmonary resuscitation equipment; (3) protective housing of restrained persons; Sonoma County Procedure Manual – ☒ ☐ ☐ Placement Procedures (4) provision for hydration and sanitation needs; and, Sonoma County Procedure Manual – Placement Procedures Procedures state “Fluids shall be offered no ☒ ☐ ☐ less than once per hour. The amount of fluids consumed by the inmate will be documented on the Restraint Log in the "Comments" section.“ (5) exercising of extremities. Sonoma County Procedure Manual – ☒ ☐ ☐ Placement Procedures (b) Policy shall also include, but not be limited to, the Sonoma County Procedure Manual – ☒ ☐ ☐ following requirements: Placement Procedures 5660 Sonoma North County Facility II PRO 23-24 Page 15 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) In no case shall restraints be used for Sonoma County Procedure Manual – ☒ ☐ ☐ punishment or as a substitute for treatment. Placement Procedures (2) Restraint devices shall only be used on Sonoma County Procedure Manual – incarcerated people who display behavior which Placement Procedures ☒ ☐ ☐ results in the destruction of property or reveal an intent to cause physical harm to self or others. (3) Restraint devices should be used only when less Sonoma County Procedure Manual – restrictive alternatives, including verbal de- Placement Procedures ☒ ☐ ☐ escalation techniques, have been attempted and are deemed ineffective. (4) An incarcerated person shall be placed in Sonoma County Procedure Manual – restraints only with the approval of the facility Placement Procedures manager, the facility watch commander, or ☒ ☐ ☐ responsible health care staff; continued retention shall be reviewed a minimum of every hour. (5) Continuous direct visual observation shall be Sonoma County Procedure Manual – ☒ ☐ ☐ maintained until a medical opinion can be obtained. Placement Procedures (6) A medical opinion on placement and retention Sonoma County Procedure Manual – shall be secured within one hour from the time of ☒ ☐ ☐ Placement Procedures placement. (7) A medical assessment shall be completed within Sonoma County Procedure Manual – four hours of placement. Placement Procedures The procedure states “To ensure the inmate's physical or mental health is not being ☒ ☐ ☐ compromised, Medical and, if appropriate, Mental Health Staff will review the continued retention in the restraint chair or WRAP every hour and a medical assessment shall be completed within four hours of placement.” (8) Continuous direct visual observation shall be Sonoma County Procedure Manual – conducted at least twice every 30 minutes to ensure Placement Procedures that the restraints are properly employed, and to ensure the safety and well-being of the incarcerated No logs are available due to the facility being person. Such observation shall be documented. ☒ ☐ ☐ vacant. While in restraint devices all incarcerated persons shall be housed alone or in a specified housing area which makes provisions to protect the person from abuse. (9) If the facility manager, or designee, in Sonoma County Procedure Manual – consultation with responsible health care staff Placement Procedures determines that an incarcerated person cannot be ☒ ☐ ☐ safely removed from restraints after eight hours, the person shall be taken to a medical facility for further evaluation. (10) Where applicable, the facility manager shall use Sonoma County Procedure Manual – the restraint device manufacturer’s recommended ☒ ☐ ☐ Placement Procedures maximum time limits for placement. 5660 Sonoma North County Facility II PRO 23-24 Page 16 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (11) All events and information related to the Sonoma County Procedure Manual – placement in restraints shall be documented and Placement Procedures shall be video recorded unless exigent circumstances prevent staff from doing so. The ☒ ☐ ☐ documentation shall include: the reason for No logs are available due to the facility being placement; person authorizing placement; names of vacant. staff involved in the placement; injuries sustained; and the duration of placement. 1058.5 RESTRAINTS AND PREGNANT PERSONS SCDDM 705 – Health Care for Pregnant Incarcerated Persons The facility administrator, in cooperation with the SCDDM 705.6 - Restraints responsible physician, shall develop written policies and ☒ ☐ ☐ procedures for the use of restraint devices on pregnant people. In accordance with Penal Code Section 3407, the policy shall include reference to the following: (1) An incarcerated person known to be pregnant or SCDDM 705 – Health Care for Pregnant in recovery after delivery or termination of the Incarcerated Persons ☒ ☐ ☐ pregnancy shall not be restrained by the use of leg SCDDM 705.6 - Restraints or waist restraints, or handcuffs behind the body. (2) An incarcerated pregnant person in labor, during SCDDM 705 – Health Care for Pregnant delivery, or in recovery after delivery or termination Incarcerated Persons of the pregnancy, shall not be restrained by the SCDDM 705.6 - Restraints ☒ ☐ ☐ wrists, ankles, or both, unless deemed necessary for the safety and security of the incarcerated person, the staff, or the public. (3) Restraints shall be removed when a professional SCDDM 705 – Health Care for Pregnant who is currently responsible for the medical care of Incarcerated Persons an incarcerated pregnant person during a medical SCDDM 705.6 - Restraints ☒ ☐ ☐ emergency, labor, delivery, or recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of an incarcerated person’s SCDDM 705 – Health Care for Pregnant pregnancy, they shall be advised, orally or in writing, Incarcerated Persons ☒ ☐ ☐ of the standards and policies governing incarcerated SCDDM 705.6 - Restraints pregnant people. 1059 DNA COLLECTION, USE OF FORCE SCDDM 336 – DNA and Forensic Identification Data Collection (a) Pursuant to Penal Code Section 298.1, authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, or thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this regulation, the “use of SCDDM 336 – DNA and Forensic reasonable force” shall be defined as the force that Identification Data Collection an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this regulation. 5660 Sonoma North County Facility II PRO 23-24 Page 17 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) The use of reasonable force shall be preceded SCDDM 336 – DNA and Forensic by efforts to secure voluntary compliance. Efforts to Identification Data Collection secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written SCDDM 336 – DNA and Forensic authorization of the facility watch commander or Identification Data Collection designee on duty. The authorization shall include ☒ ☐ ☐ information that reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (c) If the use of reasonable force includes a cell SCDDM 336 – DNA and Forensic extraction, the extraction shall be videotaped, including Identification Data Collection audio. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a criminal proceeding, the tape shall be retained administratively. 1061 EDUCATION PROGRAM SCDDM 1000 – Inmate Programs and Services The facility administrator of any Type II or III facility shall ☒ ☐ ☐ plan and shall request of appropriate public officials an education program for incarcerated persons. When such services are not made available by the SCDDM 1000 – Inmate Programs and appropriate public officials, then the facility administrator Services ☒ ☐ ☐ shall develop and implement an education program with available resources. Such a plan shall provide for the voluntary academic or SCDDM 1000 – Inmate Programs and ☒ ☐ ☐ vocational, or both, education of housed people. Services Reasonable criteria for program eligibility shall be SCDDM 1000 – Inmate Programs and established. Modified academic or vocational Services opportunities may be provided based on sound security ☒ ☐ ☐ practices or a person’s failure to abide by facility rules and regulations. 1062 VISITING SCDDM 1011 - Visitation The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures, which include the following requirements: (a) A visiting program which shall provide for: SCDDM 1011 - Visitation (1) As many in-person visits and visitors as facility ☒ ☐ ☐ schedules, space, and number of personnel will allow. (2) A publicly posted schedule of facility visiting SCDDM 1011 - Visitation hours. If practicable, visiting hours should be made ☒ ☐ ☐ available on weekends, evenings, or holidays. (3) For all incarcerated persons in Type II, III, and IV SCDDM 1011 - Visitation facilities there shall be allowed no fewer than two ☒ ☐ ☐ visits totaling at least one hour per incarcerated person each week. 5660 Sonoma North County Facility II PRO 23-24 Page 18 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Visits may not be cancelled unless a legitimate SCDDM 1011 - Visitation operational or safety and security concern exists. All cancelled visits must be documented. The facility ☒ ☐ ☐ manager or designee shall regularly review cancelled visits and document such review. (c) The visiting policies developed pursuant to this SCDDM 1011 - Visitation section shall include provision for visitation by minor ☒ ☐ ☐ children of the incarcerated person. (d) Video visitation may be used to supplement existing SCDDM 1011 - Visitation visitation programs, but shall not be used to fulfill the ☒ ☐ ☐ requirements of this section if in-person visitation is requested by an incarcerated person. (e) Facilities shall not charge for visitation when visitors SCDDM 1011 - Visitation are onsite and participating in either in-person or video visitation. For purposes of this subsection, “onsite” is ☒ ☐ ☐ defined as the location where the incarcerated person is housed. (f) Subdivision (d) shall not apply to facilities which (1) SCDDM 1011 - Visitation exclusively used video visitation prior to January 1, 2017 or (2) had been designed without in-person visitation ☒ ☐ ☐ space and conditionally awarded by the Board prior to June 27, 2017. (g) If a local detention facility offered video visitation only SCDDM 1011 - Visitation as of January 1, 2017, the first hour of remote video ☒ ☐ ☐ visitation per week shall be offered free of charge. Types and availability of visitation, including: In-person and Video visitation. Note: Reference PC § 6031.1(a)(4) (June 2017). Mode of visitation; In-person and Video visitation Visitation hours; Personal visits are scheduled by phone from 0900 to 1500 Tuesday through Friday. (No same-day sign-ups.) Personal visits occur on Saturdays, Sundays, and Mondays. Visiting hours on those days are: • 1100 – 1445 • 1300 – 1520 • 1335 – 1555 • 1410 – 1630 Time inmates are allowed for visitation; and, Personal visits consist of one thirty-minute visit per day. Module workers may have two thirty-minute visits per day. 5660 Sonoma North County Facility II PRO 23-24 Page 19 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Any restrictions on inmate visitation. Visitation may be denied or terminated by a supervisor if the visitor poses a danger to the security of the facility or if there is other good cause. Danger to the security of the facility or other good cause includes but is not limited to the following: (a) The visitor appears to be under the influence of drugs and/or alcoholic beverages. (b) The visitor refuses to submit to being searched. (c) The visitor or incarcerated person violates facility rules or posted visiting rules. (d) The visitor fails to supervise and maintain control of any minors accompanying the visitor into the facility. (e) Visitors attempting to enter this facility with contraband will be denied a visit and may face criminal charges. Any visitation that is denied or terminated early, on the reasonable grounds that the visit may endanger the security of the facility, shall have the actions and reasons documented. A copy of the documentation will be placed into the incarcerated person's file and another copy will be forwarded to the Facility Manager. 1063 CORRESPONDENCE SCDDM 1009 - Mail The facility administrator shall develop written policies ☒ ☐ ☐ and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that an incarcerated person may send or receive; (b) an incarcerated person’s correspondence may be SCDDM 1009 - Mail read when there is a valid security reason and the facility ☒ ☐ ☐ manager or designee approves; (c) jail staff shall not review an incarcerated person’s SCDDM 1009 – Mail correspondence to or from state and federal courts, any SCDDM 1009.4 – Confidential member of the State Bar or holder of public office, and Correspondence the State Board of State and Community Corrections; ☒ ☐ ☐ however, jail authorities may open and inspect such mail only to search for contraband, cash, checks, or money orders and in the presence of the incarcerated person; (d) incarcerated persons may correspond, confidentially, SCDDM 1009 - Mail ☒ ☐ ☐ with the facility manager or the facility administrator; and, (e) those incarcerated persons who are without funds SCDDM 1009 – Mail shall be permitted at least four postage paid envelopes SCDDM 1009.10 – Indigent Incarcerated and eight sheets of paper each week to permit Persons Requests for Writing Materials correspondence with family members and friends but without limitation on the number of postage paid ☒ ☐ ☐ Policy states in part “There shall be no envelopes and sheets of paper to their attorney and to limitation on the number of postage-paid the courts. envelopes and sheets of paper permitted for correspondence to the indigent incarcerated person's attorney and to the courts.” 5660 Sonoma North County Facility II PRO 23-24 Page 20 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1064 LIBRARY SERVICES SCDDM 1008 – Library Services The facility administrator shall develop written policies and procedures for library service in all Type II, III, and IV facilities. The scope of such service shall be determined by the facility administrator. The library service shall include access to the following resources ☒ ☐ ☐ via paper documents or through electronic media and include current information on community services and resources, and religious, educational, legal reference material and recreational reading material. In Type IV facilities such a program can be either in-house or provided through access to the community. 1065 EXERCISE AND OUT OF CELL TIME SCDDM 1005 - Exercise and Out of Cell Time (a) The facility administrator of a Type II or III facility shall develop written policies and procedures for a minimum ☒ ☐ ☐ of 10 hours of out of cell time distributed over a period of seven days to include: No logs are available due to the facility being vacant. (1) an opportunity for three hours of exercise and SCDDM 1005 - Exercise and Out of Cell Time ☒ ☐ ☐ The policy states in part “With an opportunity for three hours of exercise.” (2) an opportunity for seven hours of recreation. SCDDM 1005 - Exercise and Out of Cell Time ☒ ☐ ☐ Policy states in part “opportunity of seven hours of recreation.” Policies shall include reasonable and necessary SCDDM 1005 - Exercise and Out of Cell Time ☒ ☐ ☐ procedures to ensure safety and security. 1066 BOOKS, NEWSPAPERS, PERIODICALS, SCDDM 1009 - Mail AND WRITINGS SCDDM 1009.7 – Books, Magazines, Newspapers, and Periodicals (a) The facility administrator of a Type II or III facility shall develop written policies and procedures which will permit incarcerated persons to purchase, receive and read any book, newspaper, periodical, or writing accepted for distribution by the United States Postal Service. The ☒ ☐ ☐ facility administrator shall develop and implement a written plan to make available a current newspaper or other like source, including a non-English language alternative, to ensure reasonable access to interested people. Nothing herein shall be construed as limiting the right of a facility administrator to: (1) exclude any publications or writings based on SCDDM 1009 - Mail any legitimate penological interest; ☒ ☐ ☐ SCDDM 1009.7 – Books, Magazines, Newspapers, and Periodicals 5660 Sonoma North County Facility II PRO 23-24 Page 21 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) exclude obscene publications or writings, and SCDDM 1009 - Mail mail containing information concerning where, how, SCDDM 1009.7 – Books, Magazines, or from whom such matter may be obtained; and any Newspapers, and Periodicals matter of a character tending to incite murder, arson, riot, violent racism, or any other form of violence; any ☒ ☐ ☐ matter of a character tending to incite crimes against children; any matter concerning unlawful gambling or an unlawful lottery; the manufacture or use of weapons, narcotics, or explosives; or any other unlawful activity; (3) open and inspect any publications or packages SCDDM 1009 - Mail received by an incarcerated person; and ☒ ☐ ☐ SCDDM 1009.7 – Books, Magazines, Newspapers, and Periodicals (4) restrict the number of books, newspapers, SCDDM 1009 - Mail periodicals, or writings the incarcerated person may SCDDM 1009.7 – Books, Magazines, ☒ ☐ ☐ have in their cell or elsewhere in the facility at one Newspapers, and Periodicals time. 1067 ACCESS TO TELEPHONE SCDDM 1010 – Telephone Access The facility administrator shall develop written policies and procedures which allow access to a telephone or communication device beyond those telephone calls which are required by Section 851.5 of the Penal Code. Individuals who are known to have, or are perceived by others as having hearing or speech impairments shall be ☒ ☐ ☐ provided access to the appropriate telecommunication device which will facilitate communication. Such devices may include but are not limited to videophones, teletypewriters, or third-party communications assistance. An individual’s access to telephone communications shall not be withdrawn unless doing so is required to uphold the safety and security of the facility. 1068 ACCESS TO COURTS AND COUNSEL SCDDM 603 – Inmate Access to Courts and Counsel The facility administrator shall develop written policies ☒ ☐ ☐ and procedures to ensure incarcerated persons have access to the court and to legal counsel. Such access shall consist of: (a) unlimited mail as provided in Section 1063 of these SCDDM 603 – Inmate Access to Courts and ☒ ☐ ☐ regulations, and, Counsel (b) confidential consultation with attorneys. SCDDM 603 – Inmate Access to Courts and ☒ ☐ ☐ Counsel 1069 ORIENTATION Inmate Orientation handbook. (a) In Type II, III, and IV facilities, the facility administrator shall develop written policies and procedures for the ☒ ☐ ☐ implementation of a program for people newly admitted to the facility designed to orient them at the time of placement in a living area. Both written and verbal information shall be provided and Inmate Orientation handbook. ☒ ☐ ☐ may be supplemented with video orientation. 5660 Sonoma North County Facility II PRO 23-24 Page 22 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Provision shall be made to provide accessible orientation Inmate Orientation handbook. information to each person, including those with ☒ ☐ ☐ disabilities, limited literacy, or those with limited English proficiency (LEP). Such a program shall be published and include, but not Inmate Orientation handbook. be limited to, the following: ☒ ☐ ☐ (1) correspondence, visiting, and telephone usage rules; (2) rules and disciplinary procedures; ☒ ☐ ☐ Inmate Orientation handbook. (3) grievance procedures; ☒ ☐ ☐ Inmate Orientation handbook. (4) programs and activities available and method of Inmate Orientation handbook. ☒ ☐ ☐ application; (5) medical and mental health services; ☒ ☐ ☐ Inmate Orientation handbook. (6) classification/housing assignments; ☒ ☐ ☐ Inmate Orientation handbook. (7) court appearance where scheduled, if known; ☒ ☐ ☐ Inmate Orientation handbook. (8) voting, including registration; ☒ ☐ ☐ Inmate Orientation handbook. (9) zero tolerance policy against sexual abuse and Inmate Orientation handbook. ☒ ☐ ☐ sexual harassment; and, (10) availability of personal care items and Inmate Orientation handbook ☒ ☐ ☐ opportunities for personal hygiene. 1070 INDIVIDUAL/FAMILY SERVICE PROGRAMS SCDDM 1000 - Inmate Programs and Services The facility administrator of a Type II, III, or IV facility shall develop written policies and procedures which facilitate cooperation with appropriate public or private ☒ ☐ ☐ agencies for individual or family social service programs for incarcerated persons. Such a program shall utilize the services and resources available in the community and may be in the form of a resource guide or actual service delivery. 5660 Sonoma North County Facility II PRO 23-24 Page 23 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The range and source of such services shall be at the SCDDM 1000 - Inmate Programs and discretion of the facility administrator and may include: Services (a) risk and needs assessments; (b) best practices in: Sonoma County currently offers the following (1) individual, group or family counseling; programs and services: (2) drug and alcohol abuse counseling; (3) cognitive behavioral interventions; • Edovo Core programming on the (4) vocational testing and counseling; tablets (5) employment counseling; • Five Keys High School (6) discharge and reentry planning; • Anger Management correspondence (c) referral to community resources and programs; course (d) reentry planning and service development; ☒ ☐ ☐ • Courage to Change correspondence (e) legal assistance; course (f) regional center services for the developmentally • Chicken Soup for the Prisoner’s Soul disabled; and, • correspondence course (g) community volunteers. • National Geographic correspondence course • PATHS Mental Health and Substance Abuse programming • SRJC College Courses – Intro to Addiction Studies (finished in May, Hospitality is currently running now.) • Religious Programming 1071 VOTING SCDDM 609 - Voting The facility administrator of a Type I (holding sentenced incarcerated workers) II, III or IV facility shall develop ☒ ☐ ☐ written policies and procedures whereby the county registrar of voters allows qualified voters to vote in local, state, and federal elections, pursuant to election codes. 1072 RELIGIOUS OBSERVANCES SCDDM 1000 - Inmate Programs and Services The facility administrator of a Type I, II, III or IV facility shall develop written policies and procedures to provide ☒ ☐ ☐ opportunities for incarcerated persons to participate in religious services, practices, and counseling on a voluntary basis. 1073 GRIEVANCE PROCEDURE SCDDM 608 – Inmate Grievances (a) Each administrator of a Type II, III, or IV facility and Type I facilities which hold incarcerated workers shall develop written policies and procedures whereby all No logs are available due to the facility being incarcerated persons have the opportunity and ability to vacant. ☒ ☐ ☐ submit and appeal grievances relating to any conditions of confinement, including but not limited to: medical care; classification actions; disciplinary actions; program participation; telephone, mail, and visiting procedures; and food, clothing, and bedding. Such policies and procedures shall include: (1) a grievance form; ☒ ☐ ☐ SCDDM 608 – Inmate Grievances (2) instructions for registering and appealing a SCDDM 608 – Inmate Grievances ☒ ☐ ☐ grievance, including relevant deadlines; (3) a process for submission and handling of SCDDM 608 – Inmate Grievances ☒ ☐ ☐ anonymous grievances; 5660 Sonoma North County Facility II PRO 23-24 Page 24 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) resolution of the grievance at the lowest SCDDM 608 – Inmate Grievances ☒ ☐ ☐ appropriate staff level; (5) appeal to the next level of review; SCDDM 608 – Inmate Grievances ☒ ☐ ☐ SCDDM 608.4.3 – Appeals to Grievance Findings (6) written reasons for denial of grievance at each SCDDM 608 – Inmate Grievances ☒ ☐ ☐ level of review which acts on the grievance; (7) provision for a non-automated initial response SCDDM 608 – Inmate Grievances within a reasonable time limit which shall not exceed ☒ ☐ ☐ a period of 15 calendar days; (8) provision for resolving questions of jurisdiction SCDDM 608 – Inmate Grievances ☒ ☐ ☐ within the facility; (9) provision for providing a copy of the grievance, SCDDM 608 – Inmate Grievances appeal, response, and related documents to the ☒ ☐ ☐ incarcerated person; and, (10) The facility manager or designee shall conduct SCDDM 608 – Inmate Grievances regular review of grievances, responses, and ☒ ☐ ☐ appeals. (b) Grievance System Abuse: SCDDM 608 – Inmate Grievances The facility may establish written policy and procedure to ☒ ☐ control the submission of an excessive number of grievances. 1080 RULES AND DISCIPLINARY ACTIONS SCDDM 600 – Discipline SCDDM 600.3.1 – Inmate Rules and Wherever discipline is administered, each facility Discipline administrator shall establish written rules and disciplinary actions to guide the conduct of incarcerated ☒ ☐ ☐ persons. Notes: If discipline IS NOT administered, written policy should indicate as such. If discipline IS administered, Sections 1080, 1081, 1082, 1083 and 1084 apply. Such rules and disciplinary actions shall be stated simply SCDDM 600 – Discipline and affirmatively and posted conspicuously in housing SCDDM 600.3.1 – Inmate Rules and ☒ ☐ ☐ units and the booking area or issued to each person Discipline upon booking. For those individuals with limited literacy, who are unable SCDDM 600 – Discipline to read English, and for persons with disabilities, SCDDM 600.3.1 – Inmate Rules and provision shall be made for the jail staff to instruct them Discipline ☒ ☐ ☐ verbally or provide them with material in an understandable form regarding jail rules and disciplinary procedures and actions. 1081 PLAN FOR DISCIPLINE OF INCARCERATED SCDDM 600 – Discipline PERSONS SCDDM 600.3.1 – Inmate Rules and Discipline Each facility administrator shall develop written policies ☒ ☐ ☐ and procedures for discipline of incarcerated persons. The plan shall include, but not be limited to, the following elements: 5660 Sonoma North County Facility II PRO 23-24 Page 25 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Temporary Loss of Privileges: For minor acts of non- SCDDM 600 – Discipline conformance or minor violations of facility rules, staff SCDDM 600.3.1 – Inmate Rules and may impose a temporary loss of privileges, such as Discipline ☒ ☐ ☐ access to television, telephones, commissary, or lockdown for less than 24 hours, provided there is written documentation and supervisory approval. (b) Disciplinary Actions: Major violations of facility rules SCDDM 600 – Discipline or repetitive minor acts of non-conformance or repetitive SCDDM 600.3.1 – Inmate Rules and minor violations of facility rules shall be reported in Discipline ☒ ☐ ☐ writing by the staff member observing the act and submitted to the disciplinary officer. The consequences of such violations may include, but are not limited to: 1. Loss of good time/work time. SCDDM 600 – Discipline ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline 2. Placement in disciplinary separation. SCDDM 600 – Discipline ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline 3. Loss of privileges mandated by regulations. SCDDM 600 – Discipline ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline A staff member with investigative and disciplinary SCDDM 600 – Discipline authority shall be designated as a disciplinary officer to ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and impose such consequences. Discipline Staff shall not participate in disciplinary review if they are SCDDM 600 – Discipline involved in the charges. ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline Such charges pending against an incarcerated person SCDDM 600 – Discipline shall be acted on with the following provisions and within SCDDM 600.3.1 – Inmate Rules and specified timeframes: Discipline ☒ ☐ ☐ 1. A copy of the report, or a separate written notice of the violation(s), shall be provided to the incarcerated person. 2. Unless declined by the incarcerated person, a SCDDM 600 – Discipline hearing shall be provided no sooner than 24 hours SCDDM 600.3.1 – Inmate Rules and after the report has been submitted to the Discipline disciplinary officer and the incarcerated person has ☒ ☐ ☐ been informed of the charges in writing. The hearing may be postponed or continued for a reasonable time through a written waiver by the incarcerated person, or for good cause. 3. The incarcerated person shall be permitted to SCDDM 600 – Discipline appear on their own behalf at the time of hearing and SCDDM 600.3.1 – Inmate Rules and present witnesses and documentary evidence. The Discipline ☒ ☐ ☐ incarcerated person shall have access to staff or assistance when they have limited literacy, or the issues are complex. 4. A charge(s) shall be acted on no later than 72 SCDDM 600 – Discipline hours after an incarcerated person has been ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and informed of the charge(s) in writing. Discipline 5660 Sonoma North County Facility II PRO 23-24 Page 26 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 5. Subsequent to final disposition of disciplinary SCDDM 600 – Discipline charges by the disciplinary officer, the charges and SCDDM 600.3.1 – Inmate Rules and ☒ ☐ ☐ the action taken shall be reviewed by the facility Discipline manager or designee. 6. The incarcerated person shall be advised in a SCDDM 600 – Discipline written statement by the fact-finders about the SCDDM 600.3.1 – Inmate Rules and evidence relied on and the reasons for the ☒ ☐ ☐ Discipline disciplinary action. A copy of the record shall be kept pursuant to Penal Code Section 4019.5. 7. There shall be a policy of review and appeal to a SCDDM 600 – Discipline supervisor on all disciplinary action. ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline (c) Nothing in this section precludes a facility SCDDM 600 – Discipline administrator from administratively separating any SCDDM 600.3.1 – Inmate Rules and incarcerated person from the general population or Discipline program for reasons of personal, mental, or physical ☒ ☐ ☐ health, or under any circumstance in which the safety of the person, staff, program, or community is endangered, pending disciplinary action or a review as required by Section 1053 of these regulations. (d) Nothing in this section precludes the imposition of SCDDM 600 – Discipline conditions or restrictions that reasonably relate to a ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and legitimate, non-punitive administrative purpose. Discipline 1082 FORMS OF DISCIPLINE SCDDM 600 – Discipline SCDDM 600.3.1 – Inmate Rules and The degree of actions taken by the disciplinary officer Discipline shall be directly related to the severity of the rule infraction and promotion of desired behavior through a progressive disciplinary process. Acceptable forms of discipline shall consist of, but not be limited to, the following: (a) Loss of privileges. ☒ ☐ ☐ (b) Extra work detail. (c) Short term lockdown for less than 24 hours. (d) Removal from work details. (e) Forfeiture of “good time” credits earned under Penal Code Section 4019. (f) Forfeiture of “work time” credits earned under Penal Code Section 4019. (g) Disciplinary separation. 1083 LIMITATIONS ON DISCIPLINARY ACTIONS SCDDM 600 – Discipline SCDDM 600.3.1 – Inmate Rules and The Penal Code and the State Constitution expressly Discipline prohibit all cruel and unusual punishment. Disciplinary actions shall not include corporal punishment, group punishment when feasible, or physical or psychological degradation. ☒ ☐ ☐ Additionally, there shall be the following limitations: (a) Disciplinary separation shall be considered an option of last resort and as a response to the most serious and threatening behavior, for the shortest time possible, and with the least restrictive conditions possible. 5660 Sonoma North County Facility II PRO 23-24 Page 27 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) If a person is on disciplinary separation status for SCDDM 600 – Discipline 30 consecutive days there shall be a review by the SCDDM 600.3.1 – Inmate Rules and facility manager before the disciplinary separation Discipline status is continued. This review shall include a ☒ ☐ ☐ consultation with health care staff. Such reviews shall continue at least every fifteen days thereafter until the disciplinary status has ended. This review shall be documented. (2) The disciplinary separation cells or cell shall have SCDDM 600 – Discipline the minimum furnishings and space specified in Title SCDDM 600.3.1 – Inmate Rules and 24, Part 2, 1231.2.6 and 2.7. Occupants shall be Discipline issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be deprived of them through any portion of the day ☒ ☐ ☐ except that those incarcerated persons who engage in the destruction of bedding or clothing may be deprived of such articles. The decision to deprive a person of such articles of clothing and bedding shall be reviewed by the facility manager or designee during each 24-hour period. (3) If after placement in separation, mental health or SCDDM 600 – Discipline medical staff determine that an individual has SCDDM 600.3.1 – Inmate Rules and serious mental illness or an intellectual disability, ☒ ☐ ☐ Discipline they shall be removed from disciplinary separation immediately upon this determination. (b) The delegation of authority to any incarcerated SCDDM 600 – Discipline person or group of incarcerated people to exercise the SCDDM 600.3.1 – Inmate Rules and right of punishment over any other incarcerated person ☒ ☐ ☐ Discipline or group of incarcerated people. Note: PC § 4019.5. (c) In no case shall a safety cell, as specified in Title 24, SCDDM 600 – Discipline Part 2, 1231.2.5, or any restraint device be used for ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and disciplinary purposes. Discipline (d) No incarcerated person may be deprived of the SCDDM 600 – Discipline implements necessary to maintain an acceptable level of SCDDM 600.3.1 – Inmate Rules and ☒ ☐ ☐ personal hygiene as specified in Section 1265 of these Discipline regulations. (e) Food shall not be withheld as a disciplinary measure. SCDDM 600 – Discipline ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline (f) Correspondence privileges shall not be withheld SCDDM 600 – Discipline except in cases where the incarcerated person has SCDDM 600.3.1 – Inmate Rules and violated correspondence regulations, in which case Discipline ☒ ☐ ☐ correspondence may be suspended for no longer than 72 hours, without the review and approval of the facility manager. (g) In no case shall access to courts and legal counsel SCDDM 600 – Discipline be suspended as a disciplinary measure. ☒ ☐ ☐ SCDDM 600.3.1 – Inmate Rules and Discipline 5660 Sonoma North County Facility II PRO 23-24 Page 28 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1084 DISCIPLINARY RECORDS SCDDM 600 – Discipline SCDDM 600.3.1 – Inmate Rules and Penal Code Section 4019.5 requires that a record is kept Discipline ☒ ☐ ☐ of all disciplinary actions administered therefore. This requirement may be satisfied by retaining copies of rule violation reports and report of the disposition of each. 1206.5 MANAGEMENT OF COMMUNICABLE SCDDM 712 – Communicable Diseases DISEASES IN A CUSTODY SETTING (a) The responsible physician, in conjunction with the facility administrator and the county health officer, shall develop a written plan to address the identification, treatment, control and follow-up management of tuberculosis and other communicable diseases. The ☒ ☐ ☐ plan shall cover the intake screening procedures, identification of relevant symptoms, referral for a medical evaluation, treatment responsibilities during incarceration and coordination with public health officials for follow-up treatment in the community. The plan shall reflect the current local incidence of communicable diseases which threaten the health of incarcerated people and staff. (b) Consistent with the above plan, the health authority SCDDM 712 – Communicable Diseases shall, in cooperation with the facility administrator and the county health officer, set forth in writing, policies and ☒ ☐ ☐ procedures in conformance with applicable state and federal law, which include, but are not limited to: (1) The types of communicable diseases to be SCDDM 712 – Communicable Diseases ☒ ☐ ☐ reported; (2) The persons who shall receive the medical SCDDM 712 – Communicable Diseases ☒ ☐ ☐ reports; (3) Sharing of medical information with incarcerated SCDDM 712 – Communicable Diseases ☒ ☐ ☐ persons and custody staff; (4) Medical procedures required to identify the SCDDM 712 – Communicable Diseases presence of disease(s) and lessen the risk of ☒ ☐ ☐ exposure to others; (5) Medical confidentiality requirements; ☒ ☐ ☐ SCDDM 712 – Communicable Diseases (6) Housing considerations based upon behavior, SCDDM 712 – Communicable Diseases medical needs, and safety of the affected ☒ ☐ ☐ incarcerated persons; (7) Provisions for consent by an incarcerated person SCDDM 712 – Communicable Diseases ☒ ☐ ☐ that address the limits of confidentiality; and, (8) Reporting and appropriate action upon the SCDDM 712 – Communicable Diseases possible exposure of custody staff to a ☒ ☐ ☐ communicable disease. 5660 Sonoma North County Facility II PRO 23-24 Page 29 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1211 SICK CALL SCDDM 702 – Non-Emergency Health Care The facility administrator, in cooperation with the health authority, shall develop written policies and procedures, ☒ ☐ ☐ which provide daily sick call for all incarcerated persons or provision made that any incarcerated person requesting medical/mental health attention be given such attention. 1240 FREQUENCY OF SERVING SCDDM 900 – Food Service SCDDM 900.9 – Meal Service Procedure In Temporary Holding, Type I, II, and III facilities, and those Type IV facilities where food is served, food shall Policy states “Meals shall be served at least be served three times in any 24-hour period. At least one three times during each 24-hour period. At of these meals shall include hot food. Supplemental food least one meal must include hot food. Any ☒ ☐ ☐ must be served to incarcerated persons if more than 14 deviation from this requirement shall be hours pass between evening and morning meals. subject to the review and approval of a Additionally, supplemental food must be served to registered dietitian to ensure that inmates people on medical diets in less than the time period receive meals that meet nutritional outlined above, if prescribed by the responsible guidelines.” physician. A minimum of fifteen minutes shall be allowed for the SCDDM 900 – Food Service actual consumption of each meal except for those on SCDDM 900.9 – Meal Service Procedure ☒ ☐ ☐ medical diets where the responsible physician has prescribed additional time. Provisions shall be made for incarcerated persons who SCDDM 900 – Food Service may miss a regularly scheduled facility meal. They shall SCDDM 900.9 – Meal Service Procedure be provided with a substitute meal and beverage, and on ☒ ☐ ☐ medical diets shall be provided with their prescribed meal. 1260 STANDARD INSITUTIONAL CLOTHING SCDDM 805 – Incarcerated Person Hygiene SCDDM 805.4.2 – Clothing Issue The standard issue of climatically suitable clothing to incarcerated people held after arraignment in all but ☒ ☐ ☐ Court Holding, Temporary Holding, and Type IV facilities shall include, but not be limited to: (a) Clean socks and footwear; (b) Clean outergarments; and, SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 805.4.2 – Clothing Issue (c) Clean undergarments; SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 805.4.2 – Clothing Issue (1) For males – shorts and undershirt, and SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 805.4.2 – Clothing Issue (2) For females – bra and two pairs of panties. SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 805.4.2 – Clothing Issue The person’s personal undergarments and footwear may SCDDM 805 – Incarcerated Person Hygiene be substituted for the institutional undergarments and SCDDM 805.4.2 – Clothing Issue footwear specified in this regulation. This option ☒ ☐ ☐ notwithstanding, the facility has the primary responsibility to provide the personal undergarments and footwear. 5660 Sonoma North County Facility II PRO 23-24 Page 30 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS All issued and exchanged clothing shall be clean and SCDDM 805 – Incarcerated Person Hygiene free of holes or tears, reasonably fitted, durable, easily SCDDM 805.4.2 – Clothing Issue laundered and repaired. Undergarments shall be clean, free of holes or tears, and substantially free of stains. ☒ ☐ ☐ Individuals shall be able to select the garment type more compatible with their gender identity and gender expression. 1264 CONTROL OF VERMIN IN PERSONAL SCDDM 805 – Incarcerated Person Hygiene CLOTHING SCDDM 805.4.2 – Clothing Issue There shall be written policies and procedures developed by the facility administrator to control ☒ ☐ ☐ contamination and/or spread of vermin in all incarcerated people’s personal clothing. Infested clothing shall be cleaned, disinfected, or stored in a closed container so as to eradicate or stop the spread of vermin. 1265 ISSUE OF PERSONAL CARE ITEMS SCDDM 805 – Incarcerated Person Hygiene SCDDM 606.8 – Personal Care Items There shall be written policies and procedures developed by the facility administrator for the issue of personal hygiene items. Each menstruating person shall be provided with sanitary napkins, panty liners, and ☒ ☐ ☐ tampons as requested with no maximum allowance. Each person to be held over 24 hours who is unable to supply themself with the following personal care items, because of either indigency or the absence of a canteen, shall be issued: (a) Toothbrush, SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 606.8 – Personal Care Items (b) Dentifrice, SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 606.8 – Personal Care Items (c) Soap, SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 606.8 – Personal Care Items (d) Comb, and SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 606.8 – Personal Care Items (e) Shaving implements. SCDDM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ SCDDM 606.8 – Personal Care Items Personal care items shall be issued within the first 12 SCDDM 805 – Incarcerated Person Hygiene hours of housing assignment. Incarcerated persons shall SCDDM 606.8 – Personal Care Items ☒ ☐ ☐ not be required to share any personal care items listed in items “a” through “d.” Incarcerated people will not share disposable razors. SCDDM 805 – Incarcerated Person Hygiene Double edged safety razors, electric razors, and other SCDDM 606.8 – Personal Care Items shaving instruments capable of breaking the skin, when shared among incarcerated people, must be disinfected ☒ ☐ ☐ between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Division 9, Title 16, California Code of Regulations. 5660 Sonoma North County Facility II PRO 23-24 Page 31 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1266 SHOWERING SCDDM 805 – Incarcerated Person Hygiene SCDDM 606.7 - Showering There shall be written policies and procedures developed by the facility administrator for ☒ ☐ ☐ showering/bathing. Incarcerated persons shall be permitted to shower/bathe upon assignment to a housing unit and at least every other day or more often if possible. Absent exigent circumstances, no person shall be SCDDM 805 – Incarcerated Person Hygiene prohibited from showering at least every other day SCDDM 606.7 - Showering following assignment to a housing unit. If showering is ☒ ☐ ☐ prohibited, it must be approved by the facility manager or designee, and the reason(s) for prohibition shall be documented. 1267 HAIR CARE SERVICES SCDDM 606 - Grooming ☒ ☐ ☐ (a) Hair care services shall be available. (b) Except those who may not shave for reasons of SCDDM 606 - Grooming identification in court, incarcerated people shall be allowed to shave daily and receive hair care services at ☒ ☐ ☐ least once a month. The facility administrator may suspend this requirement in relation to people who are considered to be a danger to themselves or others. (c) Equipment shall be disinfected, after each use, by a SCDDM 606 - Grooming method approved by the State Board of Barbering and Cosmetology to meet the requirements of Title 16, ☒ ☐ ☐ Division 9, Sections 979 and 980, California Code of Regulations. 1270 STANDARD BEDDING AND LINEN ISSUE SCDDM 805 – Incarcerated Person Hygiene SCDDM 805.4.1 – Bedding Issue The standard issue of clean suitable bedding and linens, for each incarcerated person entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) one serviceable mattress which meets the requirements of Section 1272 of these regulations; ☒ ☐ ☐ (b) one mattress cover or one sheet; SCDDM 805 – Incarcerated Person Hygiene SCDDM 805.4.1 – Bedding Issue ☒ ☐ ☐ 5660 Sonoma North County Facility II PRO 23-24 Page 32 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) one towel; and, SCDDM 805 – Incarcerated Person Hygiene SCDDM 805.4.1 – Bedding Issue ☒ ☐ ☐ (d) one blanket or more depending up on climatic SCDDM 805 – Incarcerated Person Hygiene conditions. SCDDM 805.4.1 – Bedding Issue ☒ ☐ ☐ Policy and procedure shall require that items (a), (b), and SCDDM 805 – Incarcerated Person Hygiene (d) above be provided prior to the first night in the facility. ☒ ☐ ☐ SCDDM 805.4.1 – Bedding Issue Two blankets or sleep bag may be issued in place of one SCDDM 805 – Incarcerated Person Hygiene mattress cover or one sheet at the request of the ☒ ☐ ☐ SCDDM 805.4.1 – Bedding Issue incarcerated person. 1280 FACILITY SANITATION, SAFETY, AND SCDDM 800 – Sanitation Inspections MAINTENANCE The facility administrator shall develop written policies and procedures for the maintenance of an acceptable ☒ ☐ ☐ level of cleanliness, repair and safety throughout the facility. Such a plan shall provide for a regular schedule of housekeeping tasks and inspections to identify and correct unsanitary or unsafe conditions or work practices which may be found. Medical care housing as described in Title 24, Part 2, SCDDM 800 – Sanitation Inspections Section 1231.2.14, shall be cleaned and sanitized ☒ ☐ ☐ according to policies and procedures established by the health authority. 5660 Sonoma North County Facility II PRO 23-24 Page 33 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) DETENTION OF MINORS YES NO N/A P/P REFERENCE – COMMENTS Are minors held in this facility? SCDDM 502.10 – Juvenile Detainees If yes, the following sections, including those ☐ ☐ ☒ The policy states “Juveniles are not eligible summarized in Title 15, Article 8, apply (Minors in Jails). for admission to this detention facility.” Note: Reference PC § 207.1(b), 207.6, 707.1. 42 USC 5633 SECTION 223(a)(12) SEPARATION Juveniles are not confined or detained in any facility in ☐ ☐ ☒ which they have contact with adult prisoners. Note: Reference WIC § 208. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and ☐ ☐ ☒ procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 1101 RESTRICTIONS ON CONTACT WITH INCARCERATED ADULTS The facility administrator shall establish policies and procedures to restrict sight and sound contact, as defined in Section 1006, between detained minors and adults confined in the facility. The policies and procedures should consider trauma-informed approaches in protecting minors from contact. ☐ ☐ ☒ In situations where brief or accidental contact may occur, such as booking or facility movement, facility staff (trained in the supervision of incarcerated people) shall maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. The above restrictions do not apply to minors who are participating in supervised program activities pursuant to Section 208 (c) of the Welfare and Institutions Code. 1102 CLASSIFICATION The facility administrator shall develop and implement a ☐ ☐ ☒ written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include the following: (a) a procedure for receiving and transmitting information regarding minors who present a risk or hazard to self or others while confined at the facility, and ☐ ☐ ☒ the separation of such minors to the extent possible within the limits of the facility. 5660 Sonoma North County Facility II PRO 23-24 Page 34 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) DETENTION OF MINORS YES NO N/A P/P REFERENCE – COMMENTS (b) a procedure to provide care for any minor who appears to be in need of or who requests medical, mental health, or developmental disability treatment. ☐ ☐ ☒ Written procedures shall be established by the responsible health administrator in cooperation with the facility administrator. (c) a suicide prevention program designed to identify, monitor, and provide treatment to those minors who ☐ ☐ ☒ present a suicide risk. (d) provide that minors be housed separately from adults and not be allowed to come or remain in contact ☐ ☐ ☒ with adults except as provided in Section 208(c) of the Welfare and Institutions Code. 1103 RELEASE PROCEDURES Facility staff shall notify the parents or guardians prior to ☐ ☐ ☒ the release of a minor. The minor's personal clothing and valuables shall be returned to the minor, parents or guardian, upon the minor's release or consent. 1104 SUPERVISION OF MINORS The facility administrator shall develop and implement ☐ ☐ ☒ policy and procedures that provide for: (a) continuous around-the-clock supervision of minors with assurance that staff can hear and respond; and, (b) safety checks of minors at least once every 30 minutes. These safety checks shall include the direct visual observation of movement and skin. Safety checks shall not be replaced, but may be supplemented by, an ☐ ☐ ☒ audio/visual electronic surveillance system designed to detect overt, aggressive, or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented. 1105 RECREATIONAL PROGRAMS The facility administrator shall develop written policies and procedures to provide a recreation program that ☐ ☐ ☒ shall protect the welfare of minors and incarcerated adults, recognize facility security needs and comply with minimum jail standards for recreation (California Code of Regulations, Title 15, Section 1065). 1106 DISCIPLINARY PROCEDURES Nothing in this regulation shall prevent the administrator from removing a detained minor from the general population or program for reasons of the minor's mental or physical health; or under any circumstances in which ☐ ☐ ☒ the safety of the minor, incarcerated adults, staff, the program or community is endangered, pending a disciplinary action or review. With the exceptions noted below, the provisions of Section 1080-1084 shall apply when a minor is involved in disciplinary actions. 5660 Sonoma North County Facility II PRO 23-24 Page 35 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) DETENTION OF MINORS YES NO N/A P/P REFERENCE – COMMENTS (a) Pursuant to Welfare and Institutions Code Section 208.3, minors may not be placed in room confinement ☐ ☐ ☒ for disciplinary purposes. (b) Permitted forms of discipline include: ☐ ☐ ☒ (1) temporary loss of privileges; and, (2) loss of privileges mandated by applicable ☐ ☐ ☒ regulations. (c) Access to visitation and recreation shall be restricted only after a second level review by a supervisor or ☐ ☐ ☒ manager and shall not extend beyond five days without subsequent review. (d) Prohibited forms of discipline include: ☐ ☐ ☒ (1) discipline that does not fit the violation; (2) corporal punishment; ☐ ☐ ☒ (3) discipline imposed by incarcerated persons; ☐ ☐ ☒ (4) placement in safety cells, sobering cells, or any other cell not specifically designated for the ☐ ☐ ☒ detention of minors; (5) deprivation of food; and, ☐ ☐ ☒ (6) room confinement. ☐ ☐ ☒ 1120 EDUCATION PROGRAM FOR MINORS IN JAILS Whenever a minor is held in a Type II or III facility, the ☐ ☐ ☒ facility administrator shall coordinate with the County Department of Education or County Superintendent of Schools to provide education programs as required by Section 48200 of the Education Code. 1122.5 PREGNANT MINORS (a) The health administrator, in cooperation with the ☐ ☐ ☒ facility administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant ☐ ☐ ☒ minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery or termination of the pregnancy shall ☐ ☐ ☒ not be restrained by the use of leg or waist restraints, or handcuffs behind the body. 5660 Sonoma North County Facility II PRO 23-24 Page 36 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) DETENTION OF MINORS YES NO N/A P/P REFERENCE – COMMENTS (2) A pregnant minor in labor, during delivery, or in recovery after delivery or termination of the pregnancy, shall not be restrained by the wrists, ☐ ☐ ☒ ankles, or both, unless deemed necessary for the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, ☐ ☐ ☒ labor, delivery, or recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, they shall be advised, orally or in writing, of the ☐ ☐ ☒ standards and policies governing pregnant minors. 5660 Sonoma North County Facility II PRO 23-24 Page 37 of 37 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 07/23) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION BSCC Code: 5660 FACILITY: Sonoma North County Facility TYPE: II RC: 561 FIELD REPRESENTATIVE: Matthew Schuler DATE: 09/13/2023 ROOMS EACH ROOM Cell Applicabl # EACH CELL Tota DIMENSIONS FIXTURES* Location Typ e Cells # RC l RC (L x W x H) T U W F S e Standard Beds s Minimum Unit - West 201 Note 2004 Inspection: At the Department’s request, we increased the rated capacity of Unit 202 from 40 to 44 inmates; Unit 203 from 56 to 60 inmates; and 101, from 120 to 140 inmates. This results in an overall increase of 28 rated beds and the Rated Capacity from 533 to 561. Note: 2012-2014 Inspection: This unit was not being used. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID-19 Pandemic Dorm 1963 1 109 109 109 54,630 cu. ft. 12 10 15 1 8 Note: In West 201, The 1963 Regulations did not include a maximum capacity for dormitories. Limits were based on fixtures and cubic feet of air space. Medium Unit - East 202 Note: At the 2004 inspection, we evaluated this dorm under the 2001 regulations, which increased the capacity based on double bunk square footage requirements. Note: During the 2010-12 inspection, this unit was not being used. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID-19 Pandemic Dorm 2001 1 50 44 44 45.5' x 39.0' x 4 2 5 1 3 10.0' Note: Dayroom is 32.5' x 39.0' x 10.0'; one dormitory washbasin is in the dayroom area. Holding 1988 1 1 1 (1) 10.8' x 6.0' 1 1 1 Note: Using bunk as bench space, the holding cell could accommodate up to 4 inmates; rated for 1 inmate to reflect policy. Medium Unit - Dorm 203 Note: Dorm 203 closed with the 4/11/97 opening of the MADF expansion and we reduced the RC for NCCF from 533 to 477 during the 1996-1997 inspection. This dorm reopened July 1998, adding the 56 rated beds back into the RC and bringing the total RC back to 533 beds during the 1998-2000 inspection. At the 2004 inspection, we evaluated the dorm under 2001 regulations. Based on available showers, the capacity was increased to 60. Note: During the 2010-12 inspection, this unit was not being used. Note: During the 2012-2014 Inspection, this unit was only used for overflow from MADF. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID 19 Pandemic Dorm 2001 1 60 60 60 52.0' x 56.0' x 5 2 7 1 3 10.0' 5660 Sonoma North County Facility II LASE 23-24 1 Adult LAS.dot Honor Unit 101 Note: At the 2004 inspection, we evaluated this dorm under the 2001 regulations, which increased the capacity of each double bunked dorm to 14, allowing the 140-rated capacity requested by the department. Note: During the 2010-12 inspection, this unit was not being used. Major maintenance was being done to replace windows. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID-19 Pandemic Dorm 1988 10 14 14 140 24.0' x 25.0' 10 6 16 2 10 Note: Total fixtures. The dayroom is irregular in shape totaling 5530 square feet. ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds Female Unit Minimum 301 Note: Television and dining rooms (480 square feet) and program area (736 square feet) credited as dayroom space; living area (2,880 square feet); plus 17' x 11" (187 square feet) meeting room converted to housing in 1993. No deduction for glass-enclosed staff area. One toilet and washbasin in a separate area was converted to inmate use in 1993. The 187-square-foot room held unused bunks during the 1998-2000 inspection. The entire unit uses central plumbing fixtures which limit rated capacity to 64 inmates. At the 2004 inspection, the Department requested considering this unit as multiple dorms to allow for increasing the overall capacity beyond the current total of 64 inmates. We did not make this increase. The Unit operates as one “dorm-like” unit, with shared plumbing fixtures and program/dayroom space. Note: In 2008, at the request of the facility manager, this area was again measured. Although several configurations were discussed, no increase was made to the RC. Note: During the 2010-12 inspection, this unit was not being used. Note: During the 2012-14 inspection, this unit was not being used. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID-19 Pandemic Dorm 1988 1 60 59 59 60.0' x 48.0' 8 8 4 Multiple 1980 1 0 0 0 11.5' x 17.5' Note: Work furlough. Overall beds in dorm and work furlough equals the 64 RC. Note: In 2008, this area was to be reconfigured and used as programming space. The inmates were to be moved into the Multiple unit below. Note: In 2009, Turning Point used this space. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID-19 Pandemic Multiple 1980 1 6 5 5 11.3' x 17.0' Note: In 2008, this area was to be used as an honor dorm. The sum of the beds in the dorm and this multiple unit equals the 64 RC. RC is limited by regulation to 64 inmates. Non- None 1 0 0 0 6' x 3. 5' Rate d Note: In 2008, we noted this screened area used to stage inmates for a short time, less than one hour, near the officer’s station in this housing unit. Administration Building Unit 401 Note: During the 2012-2014 Inspection, this unit was not being used. Double 1988 8 2 2 16 8.0' x 10.0' x 8.0' 1 1 1 Note: Dayroom equals 639 square feet. One shower serves the unit. 5660 Sonoma North County Facility II LASE 23-24 2 Adult LAS.dot Holding 1988 1 5 (5) 10.0' x 10.0' Note: Toilet/washbasin accessible; 8' bench Minimum 501 Dorm 1988 1 64 64 64 46.0' x 60' 6 4 8 5 Note: Dayroom dimensions are 49.3' x 31.6' + 17.6' x 20.0' for a total of 1910 square feet; one washbasin in dayroom Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID-19 Pandemic Minimum 502 Dorm 1988 1 64 64 64 61.0' x 60' 7 4 9 5 Note: Dayroom dimensions are 60.2' x 29.7' + 18.2' x 28.3' for a total of 2303 square feet; one washbasin in dayroom; dormitory regulations limit maximum capacity to 64 inmates Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID-19 Pandemic ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Note: In 2009, an outside recreation area (105' x 72') was added to serve the inmates in 501 and 502. Inmates have free access between the yard and dayroom areas. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID-19 Pandemic 5660 Sonoma North County Facility II LASE 23-24 3 Adult LAS.dot PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUMITY CORRECTIONS - BIENNIAL INSPECTION ADULT TYPE I, II, III AND IV FACILITIES APPLICABLE REGULATIONS: 3/80; 8/86; 5/88; 1/91 Title 24, California Code of Regulations (CCR) BSCC Code: 5660 FACILITY NAME: Sonoma North County Facility FACILITY TYPE: II APPLICABLE REGULATIONS (Check All That Apply): 3/80: X 8/86: 5/88: X 1/91: OTHER: 1963; 1994 FIELD REPRESENTATIVE: Matthew Schuler DATE: 09/13/2023 Note: This facility has housing areas rated under several physical plant requirements: Minimum Unit – West 201 is rated under 1963 regulations; Medium Unit – East 202 is rated under 1994 regulations; Medium 203 is under 1988 regulations; "multiple" cells in the Female Unit – Minimum 301 are rated under 1980 regulations; and, the rest of the facility is under the 1988 standards. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID-19 Pandemic. Note: Facility vacant during the 2021/22 and 2023/24 inspection cycles. ARTICLE/SECTION YES NO N/A COMMENTS Temporary Holding Cells (2.2) X Contain 10 square feet of floor per inmate Limited to no more than 16 inmates X No smaller than 40 square feet X Contain sufficient seating to accommodate all inmates X Toilet accessible X Water fountain accessible X Wash basin accessible X Provides clear visual supervision X Telephone accessible X Weapons Locker (3.12) X External to the security area and equipped with individual compartments, locks and keys Temporary Staging Cell or Room (2.3) X There are no cells of this type in the facility; the text of the regulation has been deleted from the checklist. Detoxification Cells (2.4) X There are no cells of this type in the facility; the text of the regulation has been deleted from the checklist. Shower-Delousing Room (3.4) X Available in reception/booking Secure Vault or Storage Space (2.1) X Available for inmate valuables Telephone (2.1) X Available for inmate use per Penal Code § 851.5 5660 Sonoma North County Detention Facility II PHY 23-24 1 A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Safety Cells (2.5) X There are no cells of this type in the facility; the text of the regulation has been deleted from the checklist. Single Occupancy Cells (2.6) X No cells are currently used as singles. Maximum capacity of one inmate Contain a minimum of 60 square feet of floor area in X Type I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet X ARTICLE/SECTION YES NO N/A COMMENTS Contain toilet, washbasin and drinking fountain X Contain a bunk, desk and seat (Desk and seat not X required in Type I in later, less restrictive 1986 standards) Multiple Occupancy Cells (8227) X The female work furlough area in Unit 301 is 8-86: Deleted provision for multiple occupancy cells rated as Multiple occupancy cells under 1980 regulations. Contain 35 square feet per person Limited to no more than 8 inmates X No smaller than 100 square feet X Minimum ceiling height of 8 feet X Water closet separate from washbasin and drinking X fountain Sufficient bunks to accommodate each occupant X Provide storage space for each occupant's personal X items Multiple Occupancy Rooms (8229) X No cells of this type; cell is rated as multiple 8-86: Deleted provision for multiple occupancy rooms occupancy cells above. Limited to housing persons in Type III and IV facilities and workers in Type I and II facilities Contain 50 square feet of floor area per person and a X minimum of 8 feet ceiling height Limited to no more than 16 persons X Access to toilets separate from washbasins (ratio X 1:8) and drinking fountains Provide storage space for each occupant's personal X items Double Occupancy Cells (2.7) X 5-88: Added provision for double occupancy cells Maximum capacity of two inmates Contain a minimum of 60 square feet of floor space in X Type I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet and one X floor dimension at least 6 feet Contain toilet, washbasin and drinking fountain X Contain 2 bunks, 1 desk and seat (Desk and seat X not required in Type I facilities) Dormitories (2.8) X 8-86: Provision for dormitories added Contain 50 square feet of floor area per inmate and a minimum of 8 feet ceiling height Be designed for no fewer than 8 and no more than 64 X 1963 Regulations apply to Unit 201. inmates No maximum. 5660 Sonoma North County Detention Facility II PHY 23-24 2 A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Facilities having a total rated capacity of 80 inmates or X less, may design dormitories for no fewer than 4 inmates Access to toilets separate from washbasins (ratio 1:8) X and drinking fountains Provide storage space for each inmates' personal items X Dayrooms (2.9) X Deleted under later, less restrictive 1994 regulations. 8-86: Added requirement for 3 foot wide corridors in front of cells-rooms 35 square feet of floor area per inmate X Contain tables and seating to accommodate the X maximum number of inmates served Access to toilets, washbasins and drinking fountains X Available to all inmates in Type II and III facilities X (excluding special use cells) and to workers in Type I facilities Shower (3.4) X Available on a ratio of 1:16 Lighting (3.6) X Sufficient to permit easy reading. Night lighting is sufficient to allow good supervision. 8-86: Specifies at least 20 foot-candles at desk level and in grooming areas, with night lighting not to exceed 5 foot-candles Beds-Bunks (3.5) X 30 inches wide and 76 inches long Comfortable Living Environment [102(c)6] X A comfortable living environment is maintained through an adequate heating and cooling system. Exercise Area -Type II, III and WA IV (2.10) X At least one exercise area must contain a minimum of 900 square feet 8-86: Outdoor exercise area provided X 8-86: Clear height of 15 feet with required surface X area meeting a formula of: 80% of maximum rated inmate population and number of one-hour exercise periods per day = required surface area Program Space - Type II and III (2.11) X Sufficient area and furnishings to meet the needs of the facility programs Dining Facilities (2.17) X 15 square feet per inmate being fed 5660 Sonoma North County Detention Facility II PHY 23-24 3 A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Toilets, washbasins and showers are not in the X same room or not in view of inmate dining Visiting (2.18) X Sufficient visiting area Contact visits whenever possible for minimum security X inmates Attorney Interviews (2.26) X Provide for confidential attorney consultation Safety Equipment Storage (2.19) X Adequate space is provided for storage of equipment such as fire extinguishers, SCBA, emergency lights, etc. Janitor Closet (2.20) X Located in security areas lockable, containing a mop sink and storage space Storage Rooms (2.21) X Sufficient space to accommodate inmate property, bedding and supplies Audio or Video Monitoring System -NA Type IV X (2.22) Audio monitoring system capable of alerting staff in a central control Video monitoring in corridors, main entries and/or exits X and programs or activity areas Fire Detection and Alarm System [102(c)6] X Automatic fire alarm system capable of alerting staff in a central control point Emergency Power (2.24) X Available to provide minimal lighting, maintain communications, alarm, fire, life and security systems Provide Space for: X Barber/beauty shop(2.15) 8-86: Limit requirement to Type II and III facilities (Deleted 2/99)) Canteen (2.16) X 8-86: Added for II, III & IV facilities Confidential Interview Rooms (2.25) X Not required at time of original construction; 8-86: Added for Type II facilities would be available in the administrative area if needed. 5660 Sonoma North County Detention Facility II PHY 23-24 4 A381 PHY Type 80 86 88 91.dot (9/98) COURT HOLDING FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 5665 FACILITY NAME: SONOMA JUVENILE JUSTICE CENTER FACILITY TYPE: CH PERSON(S) INTERVIEWED: DEPUTY MICHELLE GUTIERREZ FIELD REPRESENTATIVE: MATTHEW SCHULER DATE: 09/13/2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1024 COURT HOLDING AND TEMPORARY BSCC staff verified that all personnel HOLDING FACILITY TRAINING assigned to court services are CORE-trained. At a minimum, all supervisors of, and personnel who supervise incarcerated persons in, a Court Holding or Sonoma County Detention Division Manual Temporary Holding facility shall complete eight hours of (SCDDM) specialized corrections training. Such training shall 1020 – Training Records include, but not be limited to: SCDDM 300 – Continuing Professional (a) applicable minimum jail standards; Education (b) jail operations liability; SCDDM 301 – Training for Managers (c) separation of incarcerated persons; SCDDM 303 – Training (d) emergency procedures and planning, fire and life ☒ ☐ ☐ safety; and, The BSCC Standard and Training for (e) suicide prevention; Corrections (STC) division found the agency (f) de-escalation; in compliance with applicable regulations (g) juvenile procedures; during the 2023-24 compliance monitoring (h) racial bias; and, cycle. (i) mental illness. Note: Each agency shall determine if additional training is needed based upon, but not limited to, the complexity of the facility, the number of people incarcerated, the employees' level of experience and training, and other relevant factors Such training shall be completed as soon as practical, but BSCC Staff verified that court services in any event not more than six months after the date of personnel are current in their required training assigned responsibility. Successful completion of Core ☒ ☐ ☐ training or supplemental Core training, pursuant to Section 1020, Corrections Officer Core Course, may be substituted for the initial eight hours of training. A total of eight hours of refresher training shall be Personnel assigned to court services receive completed every two years. Successful completion of the in-service annual training as well as POST ☒ ☐ ☐ requirements in Section 1025, Continuing Professional annual updates. Training may be substituted for the eight-hour refresher. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 1 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027 NUMBER OF PERSONNEL SCDDM 200 – Supervision of Incarcerated Persons A sufficient number of personnel shall be employed in ☒ ☐ ☐ SCDDM 212 – Staffing Plan each local detention facility to ensure the implementation and operation of the programs and activities required by these regulations. Whenever there is a person in custody, there shall be at SCDDM 200 – Supervision of Incarcerated least one employee on duty at all times in a local Persons detention facility or in the building which houses a local SCDDM 212 – Staffing Plan detention facility who shall be immediately available and ☒ ☐ ☐ accessible to incarcerated people in the event of an The transportation deputy or the bailiff always emergency. remains with the incarcerated persons Such an employee shall not have any other duties which SCDDM 200 – Supervision of Incarcerated would conflict with the supervision and care of Persons incarcerated people in the event of an emergency. SCDDM 212 – Staffing Plan ☒ ☐ ☐ The transportation deputy or the bailiff always remains with the incarcerated persons Whenever one or more females are in custody, there SCDDM 200 – Supervision of Incarcerated shall be at least one female employee who shall be Persons immediately available and accessible to such females. SCDDM 212 – Staffing Plan Note: Reference PC § 4021. ☒ ☐ ☐ If a female incarcerated person is held in the court holding cell, a female transportation officer or bailiff will supervise that incarcerated person. In order to determine if there is a sufficient number of SCDDM 200 – Supervision of Incarcerated personnel for a specific facility, the facility administrator Persons shall prepare and retain a staffing plan indicating the SCDDM 212 – Staffing Plan personnel assigned in the facility and their duties. Such a ☒ ☐ ☐ staffing plan shall be reviewed by the Board staff at the time of their biennial inspection. The results of such a review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 1027.5 SAFETY CHECKS SCDDM 504 - Safety Checks The facility administrator shall develop and implement As a general practice, incarcerated persons policy and procedures for conducting safety checks that ☒ ☐ ☐ are not left in holding cells. BSCC staff include, but are not limited to, the following: reviewed logs and no adults or juveniles were held in the court holding area this inspection cycle or the previous cycle. (a) Safety checks will determine the safety and well-being SCDDM 504 - Safety Checks of individuals and shall be conducted at least hourly ☒ ☐ ☐ through direct visual observation of all people held and housed in the facility. (b) There shall be no more than a 60-minute lapse SCDDM 504 - Safety Checks ☒ ☐ ☐ between safety checks. (c) Safety checks for people in sobering cells, safety SCDDM 504 - Safety Checks cells, and restraints shall occur more frequently as ☒ ☐ ☐ outlined in section 1055, section 1056, and section 1058 of these regulations. 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 2 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Safety checks shall occur at random or varied SCDDM 504 - Safety Checks ☒ ☐ ☐ intervals. (e) There shall be a written plan that includes the SCDDM 504 - Safety Checks documentation of all safety checks. Documentation shall ☒ ☐ ☐ include: (1) the actual time at which each individual safety SCDDM 504 - Safety Checks ☒ ☐ ☐ check occurred; (2) the location where each individual safety check SCDDM 504 - Safety Checks occurred, such as a cell, module, or dormitory ☒ ☐ ☐ number; and, (3) Initials or employee identification number of staff SCDDM 504 - Safety Checks ☒ ☐ ☐ who completed the safety check(s). (f) A documented process by which safety checks are SCDDM 504 - Safety Checks reviewed at regular defined intervals by a supervisor or facility manager, including methods of mitigating patterns ☒ ☐ ☐ of inconsistent documentation, or untimely completion of, safety checks. 1028 FIRE AND LIFE SAFETY STAFF SCDDM 4.09.04 - Fire Prevention Plan SCDDM 9.07.14 - Emergencies - Fire Whenever there is a person in custody, there shall be at ☒ ☐ ☐ least one person on duty at all times who meets the All sworn staff are trained in fire and life training standards established by the Board for general safety. fire and life safety. [Penal Code section 6030(c)]. The facility manager shall ensure that there is at least one SCDDM 4.09.04 - Fire Prevention Plan person on duty who trained in fire and life safety ☒ ☐ ☐ SCDDM 9.07.14 - Emergencies - Fire procedures that relate specifically to the facility. 1029 POLICY AND PROCEDURES MANUAL2 Sonoma County Detention Division Policy Operational Manuals, Procedures and Orders Facility administrator(s) shall develop and publish a (SCDDM) manual of policy and procedures for the facility. The policy and procedures manual shall address all Sonoma County Sheriff’s Office Policy and applicable Title 15 and Title 24 regulations and shall be Policy Manual (SCPM) comprehensively reviewed and updated at least every ☒ ☐ ☐ two years. Such a manual shall be made available to all employees. Policy manuals are available electronically. Notes: The policies and procedures required in subsections (a)(6) and (a)(7) may be placed in a separate manual to ensure confidentiality. Subsection (d) does not The policies were last updated: 7/18/2023. apply and has been deleted. (a) The manual shall provide for, but not be limited to, the SCPM 200 – Organizational Structure and following: Responsibility (1) Table of organization, including channels of ☒ ☐ ☐ SCDDM 200 – Supervision of Incarcerated communications. Persons (2) Inspections and operations reviews by the facility SCDDM 207 – Administrative and administrator/manager. ☒ ☐ ☐ Supervisory Inspections 2 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 3 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Policy on the use of force that meets current state SCDDM 300 -Use of Force and federal legal requirements and includes SCDDM 300.3.4 – Restrictions on the Use of ☒ ☐ ☐ prohibition of the use of carotid restraint and choke Carotid Control Hold holds. (4) Policy on the use of restraint equipment, including SCDDM 705 – Health Care for Pregnant the restraint of pregnant persons as referenced in ☒ ☐ ☐ Incarcerated Persons Penal Code Section 3407. SCDDM 705.6 - Restraints (6) Security and control including physical counts and Sonoma County PREA (Prison Rape searches of the facility and incarcerated persons, Elimination Act) Policy. Separate Policy. contraband control, and key control. Sonoma County Detention Division Policy Each facility administrator shall, at least annually, SCDDM 205 – Key and Electronic Access review, evaluate, and make a record of security ☒ ☐ ☐ Device Control measures. The review and evaluation shall include SCDDM 504 -Safety Checks internal and external security measures of the facility including security measures specific to prevention of Last formal review: February 1, 2023. sexual abuse and sexual harassment. (7) Emergency procedures include: SCDDM 400 Facility Emergencies (A) fire suppression preplan as required by ☒ ☐ ☐ section 1032 of these regulations; (B) escape, disturbances, and the taking of SCDDM 400 Facility Emergencies ☒ ☐ ☐ hostages; (C) mass arrests; ☒ ☐ ☐ SCDDM 400 Facility Emergencies (D) natural disasters; ☒ ☐ ☐ SCDDM 400 Facility Emergencies (E) periodic testing of emergency equipment; SCDDM 400 Facility Emergencies ☒ ☐ ☐ and, (F) storage, issue, and use of weapons, SCDDM 400 – Facility Emergencies ammunition, chemical agents, and related ☒ ☐ ☐ security devices. (8) Suicide Prevention. SCDDM 711- Mental Health Screening and Evaluation SCDDM – 718 – Mental Health – Suicide ☒ ☐ ☐ Prevention Suicide prevention training occurs annually for all security staff. (9) Separation of incarcerated persons. ☒ ☐ ☐ SCDDM 507 - Classification (10) Zero tolerance in the prevention of sexual abuse Sonoma County PREA (Prison Rape and sexual harassment. ☒ ☐ ☐ Elimination Act) Policy. Separate Policy. (11) Policy and procedure to detect, prevent, and Sonoma County PREA (Prison Rape respond to retaliation against any staff or person after ☒ ☐ ☐ Elimination Act) Policy. Separate Policy. reporting any abuse. (12) Release policy, including release planning for SCDDM 514 – End of Term Release ☒ ☐ ☐ incarcerated persons. (c) The manual for court holding facilities shall include all Sonoma County PREA (Prison Rape of the procedures listed in subsection (a), except number Elimination Act) Policy. Separate Policy. (5) (which has been deleted). ☒ ☐ ☐ The policy is available on the Sheriff’s Office website as well. 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 4 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) The manual for Temporary Holding, Court Holding, Sonoma County PREA (Prison Rape Type I, II, III, and IV facilities shall provide for, but not be Elimination Act) Policy. Separate Policy. limited to, the following: (1) multiple internal ways for incarcerated people to The policy is available on the Sheriff’s Office privately report sexual abuse and sexual website as well. ☒ ☐ ☐ harassment, retaliation by other incarcerated persons or staff for reporting sexual abuse and sexual harassment, and staff neglect or violation of responsibilities that may have contributed to such incidents, (2) a method for uninvolved incarcerated persons, Sonoma County PREA (Prison Rape family, community members, and other interested Elimination Act) Policy. Separate Policy. third parties to report sexual abuse or sexual ☒ ☐ ☐ harassment. The method for reporting shall be The policy is available on the Sheriff’s Office publicly posted at the facility. website as well. 1030 SUICIDE PREVENTION PROGRAM SCDDM 718 – Mental Health – Suicide Prevention The facility shall have a comprehensive written suicide SCDDM 718.4.5 – Ongoing Identification prevention program developed by the facility administrator or designee, in conjunction with the health ☒ ☐ ☐ authority and mental health director, to identify, monitor, and provide treatment to those incarcerated persons who present a suicide risk. The program shall include the following: (a) Annual suicide prevention training for all custodial SCDDM 718 – Mental Health – Suicide personnel. ☒ ☐ ☐ Prevention SCDDM 718.4.5 – Ongoing Identification (b) Intake screening for suicide risk immediately upon SCDDM 718 – Mental Health – Suicide intake and prior to housing assignment. ☒ ☐ ☐ Prevention SCDDM 718.4.5 – Ongoing Identification (c) Suicide prevention screening during special SCDDM 718 – Mental Health – Suicide situations, including placement in restrictive housing, Prevention ☒ ☐ ☐ following a hearing, and after a transfer or change in SCDDM 718.4.5 – Ongoing Identification classification. (d) Provisions facilitating communication among SCDDM 718 – Mental Health – Suicide arresting/transporting officers, facility staff, court staff, Prevention medical and mental health personnel in relation to suicide SCDDM 718.4.5 – Ongoing Identification risk. (e) Housing recommendations for people at risk of SCDDM 718 – Mental Health – Suicide suicide that balance safety and environment. The least ☒ ☐ ☐ Prevention restrictive environment should be considered. SCDDM 718.4.5 – Ongoing Identification (f) Supervision depending on level of suicide risk. SCDDM 718 – Mental Health – Suicide ☒ ☐ ☐ Prevention SCDDM 718.4.5 – Ongoing Identification (g) Suicide attempt and suicide intervention policies and SCDDM 718 – Mental Health – Suicide procedures. ☒ ☐ ☐ Prevention SCDDM 718.4.5 – Ongoing Identification (h) Provisions for reporting suicides and suicides SCDDM 718 – Mental Health – Suicide attempts. ☒ ☐ ☐ Prevention SCDDM 718.4.5 – Ongoing Identification 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 5 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (i) Multi-disciplinary administrative review of suicides and SCDDM 718 – Mental Health – Suicide attempted suicides as defined by the facility Prevention administrator, including the development of a corrective ☒ ☐ ☐ SCDDM 718.4.5 – Ongoing Identification action plan to address deficiencies identified in the administrative review. (j) Provisions for follow up care as needed. SCDDM 718 – Mental Health – Suicide ☒ ☐ ☐ Prevention SCDDM 718.4.5 – Ongoing Identification (k) Plan for mental health consultation following return SCDDM 718 – Mental Health – Suicide from court as determined by the mental health director. ☒ ☐ ☐ Prevention SCDDM 718.4.5 – Ongoing Identification 1032 FIRE SUPPRESSION PREPLANNING SCDDM 400 – Facility Emergencies SCDDM 401 – Emergency Staffing Pursuant to Penal Code Section 6031.1(b), the facility SCDDM 403 – Emergency Power and administrator shall consult with the local fire department Communications having jurisdiction over the facility, with the State Fire SCDDM 404 -Evacuations Marshal, or both, in developing a plan for fire suppression which shall include, but not be limited to: ☒ ☐ ☐ Joint reviews are documented on a cover sheet to ensure the plan is current. Monthly fire drills are performed at each facility. (a) a fire suppression pre-plan developed with the local SCDDM 400 – Facility Emergencies fire department to be included as part of the policy and SCDDM 401 – Emergency Staffing procedures manual (Title 15, California Code of SCDDM 403 – Emergency Power and Regulations Section 1029); ☒ ☐ ☐ Communications SCDDM 404 -Evacuations (b) monthly fire prevention inspections by facility staff SCDDM 400 – Facility Emergencies basis with two year retention of the inspection record; SCDDM 401 – Emergency Staffing SCDDM 403 – Emergency Power and Communications ☒ ☐ ☐ SCDDM 404 -Evacuations Monthly fire drills are performed at this facility. The record retention is in compliance with this regulation. (c) fire prevention inspections as required by Health and SCDDM 400 – Facility Emergencies Safety Code Section 13146.1(a) and (b) which requires SCDDM 401 – Emergency Staffing inspections at least once every two years; SCDDM 403 – Emergency Power and Communications ☒ ☐ ☐ SCDDM 404 -Evacuations Last Fire Prevention Inspection conducted: November 22, 2022. 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 6 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) an evacuation plan; and, SCDDM 400 – Facility Emergencies SCDDM 401 – Emergency Staffing SCDDM 403 – Emergency Power and ☒ ☐ ☐ Communications SCDDM 404 -Evacuations (e) a plan for the emergency housing of incarcerated SCDDM 400 – Facility Emergencies people in the case of fire. SCDDM 401 – Emergency Staffing SCDDM 403 – Emergency Power and Communications ☒ ☐ ☐ SCDDM 404 -Evacuations Incarcerated people would be evacuated to one of the two jail facilities or to a neighboring jurisdiction in the event of an emergency. 1044 INCIDENT REPORTS SCDDM 203- Inmate Records SCDDM 203.3 – Records Maintenance Each facility administrator shall develop written policies SCDDM203.5 - Electronic Record and procedures for the maintenance of written records Maintenance ☒ ☐ ☐ and reporting of all incidents which result in physical SCDDM 600.3.3 – Rule Violation Report harm, or serious threat of physical harm, to an employee or incarcerated person of a detention facility or other person. Such records shall include the names of the persons SCDDM 203- Inmate Records involved, a description of the incident, the actions taken, SCDDM 203.3 – Records Maintenance and the date and time of the occurrence. SCDDM203.5 - Electronic Record Maintenance ☒ ☐ ☐ SCDDM 600.3.3 – Rule Violation Report No incidents were reported during this inspection cycle. Such a written record shall be prepared by the staff SCDDM 203- Inmate Records assigned to investigate the incident and submitted to the SCDDM 203.3 – Records Maintenance facility manager or designee. ☒ ☐ ☐ SCDDM203.5 - Electronic Record Maintenance SCDDM 600.3.3 – Rule Violation Report 1046 DEATH IN CUSTODY SCDDM 719 Inmate Death – Clinical Care Review (a) Death in Custody Reviews for Adults and Minors. The facility administrator, in cooperation with the health administrator, shall develop written policy and procedures to ensure that there is an initial review of ☒ ☐ ☐ every in-custody death within 30 days. The review team at a minimum shall include the facility administrator or designee, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. Deaths shall be reviewed to determine the SCDDM 719 Inmate Death – Clinical Care appropriateness of clinical care; whether changes to Review ☒ ☐ ☐ policies, procedures, or practices are warranted; and to identify issues that require further study. 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 7 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Death of a Minor SCDDM 719 Inmate Death – Clinical Care In any case in which a minor dies while detained in a jail, Review lockup, or court holding facility: (1) The administrator of the facility shall provide to As a general practice, incarcerated persons ☒ ☐ ☐ the Board a copy of the report submitted to the are not left in holding cells. BSCC staff Attorney General under Government Code Section reviewed logs and no adults or juveniles were 12525. A copy of the report shall be submitted within held in the court holding area this inspection 10 calendar days after the death. cycle or the previous cycle. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding facility pursuant to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 1050 CLASSIFICATION PLAN SCDDM 507 - Classification SCDDM 507.4 – Classification Plan (b) Each administrator of a court holding facility shall establish and implement a written plan designed to provide for the safety of staff and people held and housed at the facility. The plan shall include receiving and ☒ ☐ ☐ transmitting of information regarding incarcerated persons who represent unusual risk or hazard while confined at the facility, and the separation of such persons to the extent possible within the limits of the court holding facility. (c) In deciding housing and programming assignments, SCDDM 507 - Classification the agency shall consider on a case-by-case basis SCDDM 507.4 – Classification Plan whether a placement would ensure the health and safety of the incarcerated person, and whether the placement ☒ ☐ ☐ would present management or security problems. A person’s own views with respect to their own safety shall be given serious consideration. 1051 COMMUNICABLE DISEASES SCDDM 700 – Health Care Administrative Meetings and Reports The facility administrator, in cooperation with the responsible physician, shall develop written policies and ☒ ☐ ☐ procedures specifying those symptoms that require medical isolation of an incarcerated person until a medical evaluation is completed At the time of intake into the facility, an inquiry shall be SCDDM 700 – Health Care Administrative made of the person being booked as to whether the Meetings and Reports person has or has had any communicable diseases, such as tuberculosis or has observable symptoms of ☒ ☐ ☐ tuberculosis or any other communicable diseases, or other special medical problem identified by the health authority. The response shall be noted on the medical screening from. 1052 BEHAVIORAL CRISIS IDENTIFICATION SCDDM 718 – Mental Health – Suicide Prevention The facility administrator, in cooperation with the SCDDM 718.4.5 – Ongoing Identification responsible physician, shall develop written policies and ☒ ☐ ☐ procedures to identify and evaluate all incarcerated people who may be in behavioral crisis. Evaluation of behavioral crisis may include telehealth. 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 8 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS If an evaluation from medical or mental health staff is not SCDDM 718 – Mental Health – Suicide readily available, an incarcerated person shall be Prevention considered in behavioral crisis for the purpose of this ☒ ☐ ☐ SCDDM 718.4.5 – Ongoing Identification section if they appear to be a danger to themselves or others or appear gravely disabled. An evaluation from medical or mental health staff shall be SCDDM 718 – Mental Health – Suicide secured within 24 hours of identification or at the next ☒ ☐ ☐ Prevention daily sick call, whichever is earliest. SCDDM 718.4.5 – Ongoing Identification Separation may be used if necessary, to protect the SCDDM 718 – Mental Health – Suicide safety of the person in crisis or others. ☒ ☐ ☐ Prevention SCDDM 718.4.5 – Ongoing Identification 1053 ADMINISTRATIVE SEPARATION SCDDM 505 – Special Management Incarcerated Persons Except for Type IV facilities, facility administrators shall ☒ ☐ ☐ develop and implement policies and procedures for the administrative separation of incarcerated people. Policies and procedures must include: SCDDM 505 – Special Management (a) Administrative separation may consist of separate Incarcerated Persons housing but shall not involve any other deprivation of privileges than is necessary to obtain the objective of protecting the welfare of incarcerated people and facility ☒ ☐ ☐ staff. Note: Subsections (b) through (e) do not apply and have been deleted. 1057 DEVELOPMENTAL DISABILITIES SCDDM 505 – Special Management Incarcerated Persons The facility administrator, in cooperation with the responsible physician, shall develop written policies and ☒ ☐ ☐ procedures for the identification and evaluation, appropriate classification and housing, protection, and nondiscrimination of all incarcerated persons with developmental disabilities. The health authority or designee shall contact the SCDDM 505 – Special Management regional center for any incarcerated person suspected or Incarcerated Persons confirmed to have a developmental disability for the ☒ ☐ ☐ purposes of diagnosis or treatment within 24 hours of such determination, excluding holidays and weekends. 1058 USE OF RESTRAINT DEVICES Sonoma County Procedure Manual – Placement Procedures The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize extremities or prevent the incarcerated ☒ ☐ ☐ person from being ambulatory. The provisions of this section do not apply to the use of handcuffs, shackles, or other restraint devices when used to restrain incarcerated people for security reasons. The facility manager may delegate authority to place an incarcerated person in restraints to responsible health care staff. (a) The policy shall address the following areas: Sonoma County Procedure Manual – ☒ ☐ ☐ (1) acceptable restraint devices; Placement Procedures 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 9 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) signs or symptoms which should result in Sonoma County Procedure Manual – immediate medical/mental health referral; availability ☒ ☐ ☐ Placement Procedures of cardiopulmonary resuscitation equipment; (3) protective housing of restrained persons; Sonoma County Procedure Manual – ☒ ☐ ☐ Placement Procedures (4) provision for hydration and sanitation needs; and, Sonoma County Procedure Manual – Placement Procedures Procedures state “Fluids shall be offered no ☒ ☐ ☐ less than once per hour. The amount of fluids consumed by the inmate will be documented on the Restraint Log in the "Comments" section. “ (5) exercising of extremities. Sonoma County Procedure Manual – ☒ ☐ ☐ Placement Procedures (b) Policy shall also include, but not be limited to, the Sonoma County Procedure Manual – following requirements: Placement Procedures ☒ ☐ ☐ (1) In no case shall restraints be used for punishment or as a substitute for treatment. (2) Restraint devices shall only be used on Sonoma County Procedure Manual – incarcerated people who display behavior which Placement Procedures ☒ ☐ ☐ results in the destruction of property or reveal an intent to cause physical harm to self or others. (3) Restraint devices should be used only when less Sonoma County Procedure Manual – restrictive alternatives, including verbal de-escalation Placement Procedures ☒ ☐ ☐ techniques, have been attempted and are deemed ineffective. (4) An incarcerated person shall be placed in Sonoma County Procedure Manual – restraints only with the approval of the facility Placement Procedures manager, the facility watch commander, or ☒ ☐ ☐ responsible health care staff; continued retention shall be reviewed a minimum of every hour. (5) Continuous direct visual observation shall be Sonoma County Procedure Manual – ☒ ☐ ☐ maintained until a medical opinion can be obtained. Placement Procedures (6) A medical opinion on placement and retention Sonoma County Procedure Manual – shall be secured within one hour from the time of ☒ ☐ ☐ Placement Procedures placement. (7) A medical assessment shall be completed within Sonoma County Procedure Manual – four hours of placement. Placement Procedures The procedure states “To ensure the inmate's physical or mental health is not being ☒ ☐ ☐ compromised, Medical and, if appropriate, Mental Health Staff will review the continued retention in the restraint chair or WRAP every hour and a medical assessment shall be completed within four hours of placement.” 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 10 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) Continuous direct visual observation shall be Sonoma County Procedure Manual – conducted at least twice every 30 minutes to ensure Placement Procedures that the restraints are properly employed, and to ensure the safety and well-being of the incarcerated BSCC staff reviewed a random sampling of person. Such observation shall be documented. ☒ ☐ ☐ restraint device placements from January While in restraint devices all incarcerated persons 2023 through August 2023. The shall be housed alone or in a specified housing area documentation appeared to be compliant with which makes provisions to protect the person from this regulation. abuse. (9) If the facility manager, or designee, in Sonoma County Procedure Manual – consultation with responsible health care staff Placement Procedures determines that an incarcerated person cannot be ☒ ☐ ☐ safely removed from restraints after eight hours, the person shall be taken to a medical facility for further evaluation. (10) Where applicable, the facility manager shall use Sonoma County Procedure Manual – the restraint device manufacturer’s recommended ☒ ☐ ☐ Placement Procedures maximum time limits for placement. (11) All events and information related to the Sonoma County Procedure Manual – placement in restraints shall be documented and Placement Procedures shall be video recorded unless exigent circumstances prevent staff from doing so. The ☒ ☐ ☐ documentation shall include: the reason for placement; person authorizing placement; names of staff involved in the placement; injuries sustained; and the duration of placement. 1058.5 RESTRAINTS AND PREGNANT PERSONS SCDDM 705 – Health Care for Pregnant Incarcerated Persons The facility administrator, in cooperation with the SCDDM 705.6 - Restraints responsible physician, shall develop written policies and ☒ ☐ ☐ procedures for the use of restraint devices on pregnant people. In accordance with Penal Code Section 3407, the policy shall include reference to the following: (1) An incarcerated person known to be pregnant or SCDDM 705 – Health Care for Pregnant in recovery after delivery or termination of the Incarcerated Persons ☒ ☐ ☐ pregnancy shall not be restrained by the use of leg or SCDDM 705.6 - Restraints waist restraints, or handcuffs behind the body. (2) An incarcerated pregnant person in labor, during SCDDM 705 – Health Care for Pregnant delivery, or in recovery after delivery or termination Incarcerated Persons of the pregnancy, shall not be restrained by the SCDDM 705.6 - Restraints ☒ ☐ ☐ wrists, ankles, or both, unless deemed necessary for the safety and security of the incarcerated person, the staff, or the public. (3) Restraints shall be removed when a professional SCDDM 705 – Health Care for Pregnant who is currently responsible for the medical care of Incarcerated Persons an incarcerated pregnant person during a medical SCDDM 705.6 - Restraints ☒ ☐ ☐ emergency, labor, delivery, or recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of an incarcerated person’s SCDDM 705 – Health Care for Pregnant pregnancy, they shall be advised, orally or in writing, Incarcerated Persons ☒ ☐ ☐ of the standards and policies governing incarcerated SCDDM 705.6 - Restraints pregnant people. 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 11 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1068 ACCESS TO COURTS AND COUNSEL SCDDM 603 – Inmate Access to Courts and Counsel The facility administrator shall develop written policies ☒ ☐ ☐ and procedures to ensure incarcerated persons have access to the court and to legal counsel. Such access shall consist of: (b) confidential consultation with attorneys. SCDDM 603 – Inmate Access to Courts and ☒ ☐ ☐ Counsel 1280 FACILITY SANITATION, SAFETY, AND SCDDM 800 – Sanitation Inspections MAINTENANCE The facility administrator shall develop written policies and procedures for the maintenance of an acceptable ☒ ☐ ☐ level of cleanliness, repair and safety throughout the facility. Such a plan shall provide for a regular schedule of housekeeping tasks and inspections to identify and correct unsanitary or unsafe conditions or work practices which may be found. 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 12 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) DETENTION OF MINORS YES NO N/A P/P REFERENCE – COMMENTS Are minors held in this facility? SCDDM 502.10 – Juvenile Detainees If yes, the following sections, including those As a general practice, incarcerated persons summarized in Title 15, Article 10, apply (Minors in Court ☒ ☐ ☐ are not left in holding cells. BSCC staff Holding Facilities). reviewed logs and no adults or juveniles were held in the court holding area this inspection cycle or the previous cycle. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR SCDDM 502.10 – Juvenile Detainees IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and ☒ ☐ ☐ procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 1122.5 PREGNANT MINORS SCDDM 502.10 – Juvenile Detainees (a) The health administrator, in cooperation with the ☒ ☐ ☐ facility administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the SCDDM 502.10 – Juvenile Detainees responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant ☒ ☐ ☐ minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after SCDDM 502.10 – Juvenile Detainees delivery shall not be restrained by the use of leg ☒ ☐ ☐ irons, waist chains, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in SCDDM 502.10 – Juvenile Detainees recovery after delivery, shall not be restrained by the wrists, ankles, or both, unless deemed necessary for ☒ ☐ ☐ the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional SCDDM 502.10 – Juvenile Detainees who is currently responsible for the medical care of a pregnant minor during a medical emergency, labor, ☒ ☐ ☐ delivery, or recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, she SCDDM 502.10 – Juvenile Detainees shall be advised, orally or in writing, of the standards ☒ ☐ ☐ and policies governing pregnant minors. 1161 CONDITIONS OF DETENTION SCDDM 502.10 – Juvenile Detainees Court holding facilities shall be designed to provide the ☒ ☐ ☐ following: (a) Separation of minors from adults in accordance with Section 208 of the Welfare and Institutions Code. (b) Separation of minors in accordance with an SCDDM 502.10 – Juvenile Detainees ☒ ☐ ☐ established classification plan. 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 13 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) DETENTION OF MINORS YES NO N/A P/P REFERENCE – COMMENTS (c) Secure non-public access, movement within and SCDDM 502.10 – Juvenile Detainees egress. If the same entrance/exit is used by both minors ☒ ☐ ☐ and adults, movements shall be scheduled in such a manner that there is no opportunity for contact. An existing court holding facility built in accordance with SCDDM 502.10 – Juvenile Detainees construction standards at the time of construction shall be considered as being in compliance with this article unless the condition of the structure is determined by the appropriate authority to be dangerous to life, health, or ☒ ☐ ☐ welfare of minors. Upon notification of noncompliance with this section, the facility administrator shall develop and submit a plan for corrective action to the Board within 90 days. 1162 SUPERVISION OF MINORS SCDDM 502.10 – Juvenile Detainees A sufficient number of personnel shall be employed in each facility to permit unscheduled safety checks of all ☒ ☐ ☐ minors at least twice every 30 minutes, and to ensure the implementation and operation of the activities required by these regulations. There shall be a written plan that includes the documentation and review of safety checks. 1163 CLASSIFICATION SCDDM 502.10 – Juvenile Detainees The administrator of a court holding facility shall establish and implement a written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include receiving and transmitting of information ☒ ☐ ☐ regarding minors who represent a risk or hazard to self or others while confined at the facility, and the separation of such minors to the extent possible within the limits of the court holding facility, and for the separation of minors from any adults confined there as required by Section 208 of the Welfare and Institutions Code. 5665 Sonoma Juvenile Justice Court CH PRO 23-24 Page 14 of 15 A350 CH PRO eff. 4/2023 (23-24).dot (rev. 07/23) ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 5665 FACILITY: Sonoma Juvenile Justice Court TYPE: CH RC: (0) FIELD REPRESENTATIVE: Matthew Schuler DATE: 09/13/2023 ROOMS EACH ROOM Cell Applicable # EACH CELL Tota DIMENSIONS FIXTURES* Location Type Standards Cells # RC l RC (L x W x H) T U W F S Beds Adult Court Holding Court Holding 2001 2 0 (3) (6) 10’ X 6.6’ 1 1 1 Note: 5’ bench limits capacity. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5665 Sonoma Juvenile Justice Center CH LASE 23-24 1 A360 LAS Adult-05.dot (8/05) ADULT COURT AND TEMPORARY HOLDING FACILITIES PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: 6/94; 2/99; 2001; 2005 BSCC Code: 5665 FACILITY NAME: Sonoma Juvenile Justice Court (JJC) FACILITY TYPE: CH APPLICABLE REGULATIONS (Check All That 6/94: 2/99: 2001: X 2005: OTHER: Apply): FIELD REPRESENTATIVE: Matthew Schuler DATE: 09/13/2023 TITLE 24 SECTION YES NO N/A COMMENTS Reception and Booking (2.1) These two holding cells have very limited X use when the sheriff brings adult prisoners to the JJC for family court matters. There will be no adult intake at this facility. Temporary Holding Cell or Room (2.2) X Contains 10 square feet of floor area per inmate Holds no more than 16 inmates X Is not smaller than 40 square feet and has a clear X ceiling height of 8 feet or more Contains sufficient seating to accommodate all inmates X Contains water closet (toilet), washbasin, and drinking X fountain Provides for clear visual supervision by staff X A bunk is provided if inmates are held 12 hours or more X Temporary Staging Cell or Room (2.3) X No cells of this type; text deleted from the checklist. Detoxification/Sobering Cell (2.4) X No cells of this type; text deleted from the checklist. Safety Cell (2.5) X No cells of this type; text deleted from the checklist. Safety Equipment Storage (2.19) In JJC and adjacent JH. Adequate space is provided to store equipment such as X fire extinguishers, SCBA, emergency lights, etc. Janitors' Closet (2.20) In JJC and adjacent JH. Lockable, containing a mop sink and storage X space 01: Mop sink may be separate from janitors’ closet 5665 Sonoma Juvenile Justice Court CH PHY 23-24 1 A382 PHY CH-TH 94 99 01 05.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Audio or Visual Monitoring (2.22) There is no audio monitoring in the two There is an audio monitoring system capable of holding cells, as there is no central control alerting staff in a central control. When visual to monitor it. Sheriff’s personnel must remain electronic surveillance is use, it is located in the immediate area between the two cells primarily in corridors, elevators, or at points on to provide constant observation (personal the security perimeter such as entrances and audio monitoring) and be available to help, exits. whenever one or more prisoners are in the 2-99: Video monitoring option deleted. X cells. If this does not occur, the Sheriff will be out of compliance with this physical plant requirement and Title 15, Section 1027, which requires sufficient personnel. Given the intended, limited operation, we understand that sheriff’s personnel will transport a prisoner from the jail, stay at the JJC while he/she is in court, and then return the prisoner to the jail. The officer will request further assistance if necessary. Emergency Power (2.24) County General Services ensures There is an emergency power source available and operation for this area as part of the total capable of providing minimal lighting in all areas and X complex. maintaining fire and life safety, security, communication and alarm systems. Attorney Interview Space (2.26) Prisoners would be transported from the jail Available and provides for confidentiality X where this requirement is met. Otherwise, attorneys may confer with clients in the courtroom. Water Closets (Toilets)/Urinals (3.1) Provide for inmate privacy/modesty with staff being able to visual supervise; provided at a ratio of 1:16 in X holding and staging cells. See regulation for calculations of urinal substitutions. Washbasins (3.2) Provide hot and cold or tempered water; provided at a X ratio of 1:16 in holding and staging cells. See regulation for calculations of washbasin trough substitutions. Drinking Fountains (3.3) 2-99: Available in each temporary holding, staging and X sobering cell. Water outlet (bubbler) is mechanically actuated and at an angle that prevents wastewater from flowing over the outlet (bubbler); there is a mouth guard on the X water outlet (bubbler). 2-99: Mouth guard requirement deleted Showers (3.4) (NA in CH) Available at the housing facility. Available in the security area; provide hot and cold or tempered water; shower stalls/areas are X designed and constructed of materials that are impervious to water and soap so that they may be easily cleaned. Beds/Bunks (3.5) X 5665 Sonoma Juvenile Justice Court CH PHY 23-24 2 A382 PHY CH-TH 94 99 01 05.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (3.6) Lighting is sufficient to permit easy reading by a person with normal vision, night lighting is sufficient X for purposes of supervision. Lighting is centrally controlled and/or occupant controlled in housing cells or rooms. Light fixtures are of secure design. Windows (3.7) Windows that are accessible to inmates are no greater X than 5 inches in on dimension. Cell Padding (3.8) X No cells require padding; text is deleted. Seating (3.10) 5’ concrete bench in each cell. Seating is designed to the level of security. When bench seating is used, eighteen inches of bench are X provided per inmate. 2-99: In holding and staging cells, seating is securely fastened to the wall and/or floor. Weapons Locker (3.12) The weapons locker is mounted on the A secure weapons locker is located outside the exterior of the building, by the exterior security perimeter of the facility and no weapons X entry door to the sally port between the two are brought into the security area. Lockers have adult CH cells. individual compartments, locks and keys. Design Requirements (102(c)6) Design requirements as specified in Title 24, Part 1, 102(c)6 are met. (See regulation for specific X requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 5665 Sonoma Juvenile Justice Court CH PHY 23-24 3 A382 PHY CH-TH 94 99 01 05.dot (8/05)