Sonoma SHRF (2025-2026 inspection cycle)

April 3, 2025 Eddie Engram, Sheriff Sonoma County Sheriff’s Office 2796 Ventura Avenue Santa Rosa, CA 95403 2025-2026 COMPREHENSIVE INSPECTION, PENAL CODE SECTION 6031, WELFARE & INSTITUTIONS CODE SECTION 209, SONOMA COUNTY SHERIFF’S OFFICE DETENTION FACILITIES Dear Sheriff Engram: The 2025-2026 Comprehensive Inspection of the Sonoma County Sheriff's Office has been completed. A pre-inspection briefing was held on Tuesday, February 4, 2025, and the following facilities were inspected on Monday, March 3, 2025: FACILITY NAME BSCC # FACILITY TYPE SONOMA MAIN ADULT DETENTION 5641 II SONOMA-NORTH COUNTY FACILITY 5660 II SONOMA JUVENILE JUSTICE COURT 5665 CH These inspections were conducted pursuant to Penal Code Section 6031 to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition to the inspection(s) by the BSCC, inspections are also required annually by the County Health Officer and biennially by the State Fire Marshal or an authorized representative (Health and Safety Code Sections 101045 and 13146.1). The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 or Title 24 Minimum Standards. For detailed information refer to the attached Procedures Checklist, Physical Plant Evaluation and Living Area Space Evaluation. An Exit Briefing with your staff was held on Monday, March 3, 2025; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at matthew.schuler@bscc.ca.gov or call (916) 261- 4323 if you have any questions. Eddie Engram Sheriff Page 2 Sincerely, MATTHEW SCHULER Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Sonoma County Superior Court* Chair, Grand Jury, Sonoma County* Chair, Board of Supervisors, Sonoma County* County Administrator, Sonoma County* Jestinne Ragsac, Deputy, Sonoma County Sheriff’s Office *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 5641+ Sonoma SHRF CI LTR 25-26 Busy TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 0F BSCC Code: 5641 FACILITY NAME: SONOMA MAIN ADULT DETENTION FACILITY TYPE: II PERSON(S) INTERVIEWED: LIEUTENANT GRENIER AND DEPUTY RAGSAC FIELD REPRESENTATIVE: MATTHEW SCHULER DATE: MARCH 3, 2025 TITLE 15 SECTION P/P REFERENCE – COMMENTS2 1F 1020 CORRECTIONS OFFICER CORE COURSE3 Sonoma County Detention Division Manual (DM) 2F DM 300 – Continuing Professional Education (a) In addition to the provisions of California Penal Code Section DM 301 – Training for Managers 831.5, all custodial personnel of a Type I, II, III, or IV facility shall DM 303 – Training successfully complete the “Corrections Officer Core Course” as described in Section 179 of Title 15, CCR, within one year from the The BSCC Standards and Training for Corrections (STC) date of assignment. division found the agency in compliance with applicable (b) Custodial Personnel who have successfully completed the regulations during the 2025-26 compliance monitoring course of instruction required by Penal Code Section 832.3 shall also cycle. successfully complete the “Corrections Officer Basic Academy Supplemental Core Course” as described in Section 180 of Title 15, CCR, within one year from the date of assignment. 1021 JAIL SUPERVISORY TRAINING Prior to assuming supervisory duties, jail supervisors shall complete the core training requirements pursuant to Section 1020, Corrections Officer Core Course. In addition, supervisory personnel of any Type I, II, III or IV jail shall also be required to complete either the STC Supervisory Course (as described in Section 181, Title 15, CCR) or the POST supervisory course within one year from date of assignment. 1023 JAIL MANAGEMENT TRAINING Managerial personnel of any Type I, II, III or IV jail shall be required to complete either the STC management course (as described in Section 182, Title 15, CCR) or the POST management course within one year from date of assignment. 1025 CONTINUING PROFESSIONAL TRAINING With the exception of any year that a core training module is successfully completed, all facility/system administrators, managers, supervisors, and custody personnel of a Type I, II, III, or IV facility shall successfully complete the “annual required training” specified in Section 184 of Title 15, CCR. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 3 For STC participating agencies, consistency with training sections 1020, 1021, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 1 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027 NUMBER OF PERSONNEL DM 200 – Supervision of Incarcerated Persons A sufficient number of personnel shall be employed in DM 212 – Staffing Plan each local detention facility to ensure the implementation and operation of the programs and activities required by ☒ ☐ ☐ BSCC staff reviewed a random sampling of these regulations. shift rosters which reflected sufficient personnel assigned to each shift to include female staffing. Whenever there is a person in custody, there shall be at DM 200 – Supervision of Incarcerated least one employee on duty at all times in a local Persons detention facility or in the building which houses a local DM 212 – Staffing Plan detention facility who shall be immediately available and accessible to incarcerated people in the event of an It is the policy of the Sonoma County Sheriff's emergency. Office to ensure the safety, security and efficient operation of this facility by assigning ☒ ☐ ☐ custody personnel according to a detailed staffing plan that is developed and maintained in accordance with law. BSCC staff reviewed a random sampling of shift rosters which reflected that all fixed post assignments are filled along with roving staff that are available to respond to emergencies or provide relief periods. Such an employee shall not have any other duties which DM 200 – Supervision of Incarcerated would conflict with the supervision and care of Persons ☒ ☐ ☐ incarcerated people in the event of an emergency. DM 212 – Staffing Plan Whenever one or more females are in custody, there DM 200 – Supervision of Incarcerated shall be at least one female employee who shall be Persons immediately available and accessible to such females. DM 212 – Staffing Plan Note: Reference PC § 4021. ☒ ☐ ☐ Whenever any female inmate(s) are confined in either detention facility, there shall be an appropriately trained female deputy assigned, available, and accessible for the supervision of the female inmates in that facility. In order to determine if there is a sufficient number of DM 200 – Supervision of Incarcerated personnel for a specific facility, the facility administrator Persons shall prepare and retain a staffing plan indicating the DM 212 – Staffing Plan personnel assigned in the facility and their duties. Such a staffing plan shall be reviewed by the Board staff at the ☒ ☐ ☐ The Sheriff or the authorized designee shall time of their biennial inspection. The results of such a complete an annual comprehensive staffing review and recommendations shall be reported to the analysis to evaluate personnel requirements local jurisdiction having fiscal responsibility for the facility. and available staffing levels. The staffing analysis will be used to determine staffing needs and to develop staffing plans. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 2 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027.5 SAFETY CHECKS DM 504 - Safety Checks The facility administrator shall develop and implement Safety checks shall be conducted at least policy and procedures for conducting safety checks that twice every hour, no less than 10 minutes include, but are not limited to, the following: apart. No more than 60 minutes should lapse (a) Safety checks will determine the safety and well- between each safety check. being of individuals and shall be conducted at least hourly through direct visual observation of all people held and housed in the facility. ☒ ☐ ☐ BSCC staff reviewed a random sampling of safety checks from January 2024 through February 2025. The documentation appeared to be compliant with this regulation The “Pipe” system is used at this facility. Supervisors review the Rounds Activity Tracking System (RATS) Inspection Log once a shift. (b) There shall be no more than a 60-minute lapse DM 504 - Safety Checks between safety checks. Safety checks shall be conducted at least ☒ ☐ ☐ twice every hour, no less than 10 minutes apart. No more than 60 minutes should lapse between each safety check. (c) Safety checks for people in sobering cells, safety DM 504 - Safety Checks cells, and restraints shall occur more frequently as DM 513 – Safety, Sobering, and Observation outlined in section 1055, section 1056, and section 1058 Cells of these regulations. ☒ ☐ ☐ Intermittent direct visual observation rounds of inmates held in Observation Cells shall be completed by Correctional Staff two times every 30 minutes, with rounds being completed at least 10 minutes apart. (d) Safety checks shall occur at random or varied DM 504 - Safety Checks intervals. Safety checks shall be conducted on an ☒ ☐ ☐ irregular schedule (staggered) so that incarcerated persons cannot predict when the checks will occur. (e) There shall be a written plan that includes the DM 504 - Safety Checks documentation of all safety checks. Documentation shall include: ☒ ☐ ☐ Actual times of the checks and notations (1) the actual time at which each individual safety should be recorded on the appropriate logs. check occurred; (2) the location where each individual safety check DM 504 - Safety Checks occurred, such as a cell, module, or dormitory ☒ ☐ ☐ number; and, (3) Initials or employee identification number of staff DM 504 - Safety Checks who completed the safety check(s). ☒ ☐ ☐ 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 3 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) A documented process by which safety checks are DM 504 - Safety Checks reviewed at regular defined intervals by a supervisor or facility manager, including methods of mitigating patterns The agency has implemented an internal of inconsistent documentation, or untimely completion of, audit system that requires the shift supervisor safety checks. to review and document any discrepancies in the timeliness of safety checks at the conclusion of each shift. Safety check documentation shall be reviewed at regular, defined intervals by the Facility Manager or supervisor. The review shall include any noted inconsistent ☒ ☐ ☐ documentation or any untimely completion of safety checks. Supervisors on each shift shall conduct and document unannounced rounds to identify and deter staff sexual abuse and sexual harassment. Staff are prohibited from alerting other staff members that these supervisory rounds are occurring, unless such announcement is related to the legitimate operational functions of the facility (28 CFR 115.13(d)). These unannounced rounds shall be documented by the Supervisor in the Supervisor’s Activity Log. 1028 FIRE AND LIFE SAFETY STAFF DM 402 - Fire Safety DM 402.6 – Fire Training Whenever there is a person in custody, there shall be at least one person on duty at all times who meets the The Training Manager is responsible for training standards established by the Board for general ensuring that within the first six months of fire and life safety. [Penal Code section 6030(c)]. assignment to the facility all staff members ☒ ☐ ☐ receive training on the use of the facility's firefighting equipment sufficient to demonstrate proficiency. The staff should receive refresher training at least annually on the use of firefighting equipment. All sworn staff are trained in fire and life safety. The facility manager shall ensure that there is at least one DM 402 - Fire Safety person on duty who trained in fire and life safety DM 402.6 – Fire Training procedures that relate specifically to the facility. ☒ ☐ ☐ Each shift will have at least one designated staff member who is trained to maintain the facility's firefighting equipment. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 4 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1029 POLICY AND PROCEDURES MANUAL4 Sonoma County Detention Division Manual 3F (DM) Facility administrator(s) shall develop and publish a Sonoma County Patrol Division Manual (PM) manual of policy and procedures for the facility. The policy and procedures manual shall address all Policy last updated: 01/28/2025. applicable Title 15 and Title 24 regulations and shall be comprehensively reviewed and updated at least every ☒ ☐ ☐ two years. Such a manual shall be made available to all employees. Notes: The policies and procedures required in subsections (a)(6) and (a)(7) may be placed in a separate manual to ensure confidentiality. Subsections (c) and (d) do not apply and have been deleted. (a) The manual for Temporary Holding, Type I, II, and III DM Chapter 2 – Organization and facilities shall provide for, but not be limited to, the Administration following: ☒ ☐ ☐ DM 200 – Supervision of Incarcerated (1) Table of organization, including channels of Persons communications. (2) Inspections and operations reviews by the facility DM 207 – Administrative and Supervisory administrator/manager. ☒ ☐ ☐ Inspections (3) Policy on the use of force that meets current state PM 300 -Use of Force and federal legal requirements and includes ☒ ☐ ☐ PM 300.3.4 – Restrictions on the Use of prohibition of the use of carotid restraint and choke Carotid Control Hold holds. (4) Policy on the use of restraint equipment, including DM 705 – Health Care for Pregnant the restraint of pregnant persons as referenced in ☒ ☐ ☐ Incarcerated Persons Penal Code Section 3407. DM 705.6 - Restraints (5) Procedure and criteria for screening newly DM 502 - Reception ☒ ☐ ☐ received persons for release. (6) Security and control including physical counts and DM 205 – Key and Electronic Access Device searches of the facility and incarcerated persons, Control contraband control, and key control. DM 504 -Safety Checks Each facility administrator shall, at least annually, DM 605 - PREA (Prison Rape Elimination review, evaluate, and make a record of security ☒ ☐ ☐ Act) measures. The review and evaluation shall include internal and external security measures of the facility including security measures specific to prevention of Last formal review: February 4, 2025. sexual abuse and sexual harassment. (7) Emergency procedures include: DM 402.3 – Fire Suppression Pre-Planning (A) fire suppression preplan as required by ☒ ☐ ☐ section 1032 of these regulations; (B) escape, disturbances, and the taking of DM 400- Facility Emergencies ☒ ☐ ☐ hostages; DM 409 - Escapes (C) mass arrests; DM 400- Facility Emergencies ☒ ☐ ☐ DM 400.12 – Civil Disturbance (D) natural disasters; ☒ ☐ ☐ DM 400- Facility Emergencies (E) periodic testing of emergency equipment; DM 400- Facility Emergencies ☒ ☐ ☐ and, 4 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 5 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (F) storage, issue, and use of weapons, DM 400- Facility Emergencies ammunition, chemical agents, and related ☒ ☐ ☐ security devices. (8) Suicide Prevention. DM 711- Mental Health Screening and Evaluation DM 718 – Mental Health – Suicide ☒ ☐ ☐ Prevention Suicide prevention training occurs annually for all security staff. (9) Separation of incarcerated persons. ☒ ☐ ☐ DM 507 - Classification (10) Zero tolerance in the prevention of sexual abuse DM 605 - PREA (Prison Rape Elimination and sexual harassment. ☒ ☐ ☐ Act) (11) Policy and procedure to detect, prevent, and DM 605 - PREA (Prison Rape Elimination respond to retaliation against any staff or person after ☒ ☐ ☐ Act) reporting any abuse. (12) Release policy, including release planning for DM 514 – End of Term Release ☒ ☐ ☐ incarcerated persons. (e) The manual for Temporary Holding, Court Holding, DM 605 - PREA (Prison Rape Elimination Type I, II, III, and IV facilities shall provide for, but not be Act) limited to, the following: (1) multiple internal ways for incarcerated people to The Sonoma County Sheriff's Office, in privately report sexual abuse and sexual compliance with the Prison Rape Elimination harassment, retaliation by other incarcerated Act of 2003, mandates zero tolerance toward persons or staff for reporting sexual abuse and all forms of sexual abuse, sexual harassment sexual harassment, and staff neglect or violation of and sexual assault of any incarcerated responsibilities that may have contributed to such person in custody. There shall be zero incidents, ☒ ☐ ☐ tolerance for retaliation of any sort against anyone who reports or cooperates with the investigations of such acts. All incidents of sexual abuse that occur in the Sonoma County Detention Facilities shall be thoroughly investigated, documented and reported in accordance with the mandates set forth in the 2003 Prison Rape Elimination Act (PREA) and the Department of Justice National PREA Standards. (2) a method for uninvolved incarcerated persons, DM 605 - PREA (Prison Rape Elimination family, community members, and other interested Act) third parties to report sexual abuse or sexual ☒ ☐ ☐ harassment. The method for reporting shall be publicly posted at the facility. The Sonoma County Sheriff’s Office PREA Policy is posted on the department’s website. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 6 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1030 SUICIDE PREVENTION PROGRAM DM 711- Mental Health Screening and Evaluation The facility shall have a comprehensive written suicide DM 718 – Mental Health – Suicide prevention program developed by the facility Prevention administrator or designee, in conjunction with the health authority and mental health director, to identify, monitor, The Sonoma County Sheriff's Office and provide treatment to those incarcerated persons who ☒ ☐ ☐ recognizes every life is important and has present a suicide risk. value, therefore there is no higher priority The program shall include the following: than the preservation of life. In order to protect the health and wellbeing of all incarcerated persons, this comprehensive written suicide prevention and intervention policy, will be reviewed and approved by the medical and mental health vendors. (a) Annual suicide prevention training for all custodial DM 711- Mental Health Screening and personnel. Evaluation DM 718 – Mental Health – Suicide Prevention ☒ ☐ ☐ All Staff who have direct contact with incarcerated persons shall receive suicide prevention training. BSCC staff confirmed that all staff receive annual suicide prevention training. (b) Intake screening for suicide risk immediately upon DM 711- Mental Health Screening and intake and prior to housing assignment. Evaluation DM 718 – Mental Health – Suicide Prevention ☒ ☐ ☐ At Booking, staff members are trained to identify suicidal incarcerated persons or those who pose a high risk of suicide by taking into consideration the totality of all information received. (c) Suicide prevention screening during special DM 711- Mental Health Screening and situations, including placement in restrictive housing, Evaluation following a hearing, and after a transfer or change in DM 718 – Mental Health – Suicide classification. Prevention Incarcerated persons identified as being a risk of suicide require closer supervision in a setting that minimizes opportunities for self- harm. Correctional Staff with concurrence ☒ ☐ ☐ from mental health and/or medical staff will discuss the most appropriate housing location for the incarcerated person. Every incarcerated person is different, and every situation is different, and all housing assignments will be carefully evaluated on a case-by-case basis, with the safety of the incarcerated person being the paramount concern. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 7 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Provisions facilitating communication among DM 711- Mental Health Screening and arresting/transporting officers, facility staff, court staff, Evaluation medical and mental health personnel in relation to suicide DM 718 – Mental Health – Suicide risk. Prevention ☒ ☐ ☐ The Detention Division recognizes that suicide prevention cannot be effective without good communication and collaboration between custody, mental health and medical staff. The main purpose of the Suicide Prevention Committee is to facilitate such communication. (e) Housing recommendations for people at risk of DM 711- Mental Health Screening and suicide that balance safety and environment. The least Evaluation restrictive environment should be considered. DM 718 – Mental Health – Suicide Prevention ☒ ☐ ☐ Housing options for incarcerated persons at a risk of suicide shall carefully take into consideration the isolation aspects of the housing assignment. The following strategies will be used to reduce the amount of time an incarcerated person is isolated and/or feels isolated in their cell. (f) Supervision depending on level of suicide risk. DM 711- Mental Health Screening and Evaluation ☒ ☐ ☐ DM 718 – Mental Health – Suicide Prevention (g) Suicide attempt and suicide intervention policies and DM 711- Mental Health Screening and procedures. Evaluation DM 718 – Mental Health – Suicide Prevention When a staff member becomes aware an incarcerated person is attempting suicide or appears to have committed suicide, he/she will immediately announce over the radio, or by any other communication method at ☒ ☐ ☐ his/her disposal, the exact location of the incident. Available backup Deputies, the Sergeant responsible for the area, and Medical Staff shall immediately respond to the area of the incident. When an appropriate number of backup Deputies have arrived for an incarcerated person who has attempted suicide and the incarcerated person is under control, Correctional Staff and/or Medical Staff will immediately begin providing medical aid and/or life saving measures. (h) Provisions for reporting suicides and suicides DM 711- Mental Health Screening and attempts. Evaluation ☒ ☐ ☐ DM 718 – Mental Health – Suicide Prevention 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 8 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (i) Multi-disciplinary administrative review of suicides and DM 711- Mental Health Screening and attempted suicides as defined by the facility Evaluation administrator, including the development of a corrective DM 718 – Mental Health – Suicide action plan to address deficiencies identified in the Prevention administrative review. ☒ ☐ ☐ The Suicide Prevention Committee shall review any completed suicide or attempted suicide requiring off-site medical care or hospitalization within 30 days and, if necessary, assist in the implementation of corrective actions. Additionally, an administrative review. (j) Provisions for follow up care as needed. DM 711- Mental Health Screening and Evaluation DM 718 – Mental Health – Suicide Prevention ☒ ☐ ☐ All identified acutely suicidal incarcerated persons or high suicide risk incarcerated persons shall receive preventative supervision, treatment and therapeutic follow- up in compliance with the policies and procedures of the Detention Division. (k) Plan for mental health consultation following return DM 711- Mental Health Screening and from court as determined by the mental health director. Evaluation ☒ ☐ ☐ DM 718 – Mental Health – Suicide Prevention 1032 FIRE SUPPRESSION PREPLANNING DM 400- Facility Emergencies DM 402 – Fire Safety Pursuant to Penal Code Section 6031.1(b), the facility DM 402.3 – Fire Suppression Pre-Planning administrator shall consult with the local fire department ☒ ☐ ☐ having jurisdiction over the facility, with the State Fire BSCC reviewed the documentation of joint Marshal, or both, in developing a plan for fire suppression reviews, which are documented on a cover which shall include, but not be limited to: sheet to ensure the plan is current. (a) a fire suppression pre-plan developed with the local DM 400- Facility Emergencies fire department to be included as part of the policy and DM 402 – Fire Safety procedures manual (Title 15, California Code of DM 402.3 – Fire Suppression Pre-Planning Regulations Section 1029); ☒ ☐ ☐ Pursuant to Penal Code § 6031.1, the Facility Manager shall, in cooperation with the local fire department or other qualified entity, develop a plan for responding to a fire. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 9 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) monthly fire prevention inspections by facility staff DM 400- Facility Emergencies with two-year retention of the inspection record; DM 402 – Fire Safety DM 402.3 – Fire Suppression Pre-Planning The Office shall be inspected by an appointed staff member who is qualified to perform fire and safety inspections on a monthly basis to ensure that fire safety standards are ☒ ☐ ☐ maintained. BSCC staff confirmed that monthly fire drills are performed at each facility. BSCC staff reviewed the monthly fire inspections and confirmed the retention of the documentation was compliant with this regulation. (c) fire prevention inspections as required by Health and DM 400- Facility Emergencies Safety Code Section 13146.1(a) and (b) which requires DM 402 – Fire Safety inspections at least once every two years; DM 402.3 – Fire Suppression Pre-Planning ☒ ☐ ☐ The last fire inspection occurred on 01/19/2024. (d) an evacuation plan; and, DM 400- Facility Emergencies DM 402 – Fire Safety ☒ ☐ ☐ DM 402.3 – Fire Suppression Pre-Planning (e) a plan for the emergency housing of incarcerated DM 400- Facility Emergencies people in the case of fire. DM 402 – Fire Safety DM 402.3 – Fire Suppression Pre-Planning The Facility Manager or the authorized designee shall develop a plan for the emergency housing of incarcerated persons in the event of a fire (15 CCR 1032(e)). The ☒ ☐ ☐ plan should include procedures for continuing to house incarcerated persons in the facility, identification of alternate facilities and the potential capacity of those facilities, incarcerated person transportation options, and contact information for allied agencies. This plan shall be reviewed annually and revised if necessary. 1040 POPULATION ACCOUNTING DM 203 – Incarcerated Person Records 0B Each facility administrator shall maintain a demographics It is the policy of this office that all records accounting system which reflects the monthly average shall be complete and comprehensive, daily population of sentenced and non-sentenced people resulting in reliable data that provides by gender and juvenile status. information about each incarcerated person's period of confinement, as well as histories of ☒ ☐ ☐ previous confinement in this facility. All incarcerated person records are official office documents and should be used for official business only. Incarcerated person records are a vital component of the criminal justice system and should only be released to authorized persons. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 10 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Facility administrators shall provide the Board with DM 203 – Incarcerated Person Records applicable demographic information as described in the ☒ ☐ ☐ Jail Profile Survey. BSCC staff confirmed that the Jail Profile Survey was current. 1041 RECORDS DM 203 – Incarcerated Person Records (a) Each facility administrator of a Type I, II, III or IV It shall be the responsibility of the Detention facility shall develop written policies and procedures for Records Bureau, Classification Unit, the maintenance of individual records for each Programs Unit, and Medical Department to incarcerated person which shall include, but not be maintain records on all persons who have limited to, intake information, personal property receipts, been committed or assigned to this facility, commitment papers, court orders, reports of disciplinary ☒ ☐ ☐ including but not limited to the following: actions taken, medical orders issued by the responsible intake information, personal property physician and staff response, and non-medical receipts, commitment papers, court orders, information regarding disabilities and other limitations. reports of disciplinary actions taken, medical orders issued by the responsible physician and staff response, and non-medical information regarding disabilities and other limitations. (b) Each facility administrator shall collect accurate, DM 203 – Incarcerated Person Records uniform data for every allegation of sexual abuse at DM 605 - PREA (Prison Rape Elimination facilities under its direct control and from other facilities Act) with which it contracts for the confinement of its incarcerated people. The data collected shall include, at ☒ ☐ ☐ a minimum, the data necessary to satisfy the reporting requirements of 34 U.S.C. section 30303(a)(1). Note: federal survey on sexual violence. 1044 INCIDENT REPORTS DM 600.3.3 – Rule Violation Reports Each facility administrator shall develop written policies The Office will retain copies of rule violation and procedures for the maintenance of written records reports, including the disposition of each and reporting of all incidents which result in physical violation (15 CCR 1084) in accordance with harm, or serious threat of physical harm, to an employee the Office records retention policy. Rule or incarcerated person of a detention facility or other violation incident reports are required for ☒ ☐ ☐ person. major rule violations or any other violation that will require investigation or a formal resolution. The staff member who observed or detected the rule violation or who was charged with investigating a rule violation is responsible for completing the rule violation incident report. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 11 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such records shall include the names of the persons DM 600.3.3 – Rule Violation Reports involved, a description of the incident, the actions taken, and the date and time of the occurrence. The Disciplinary Grievance Deputy investigating the violation shall ensure that certain items are documented in the investigation or rule violation incident report, including: • Date and time the explanation and the written copy of the complaint and appeal process was provided to the incarcerated ☒ ☐ ☐ person. • The incarcerated person's response to the charges. • Reasons for any sanctions. • The identity of any staff or witnesses involved, as revealed by the incarcerated person. • The findings of the Disciplinary Review Board. • The incarcerated person's appeal, if any. • The appeal findings, if applicable. Such a written record shall be prepared by the staff DM 600.3.3 – Rule Violation Reports assigned to investigate the incident and submitted to the ☒ ☐ ☐ facility manager or designee. 1045 PUBLIC INFORMATION PLAN DM 210 – Community Relations and Public Information Plan Each facility administrator of a Type I, II, III or IV facility DM 210.3 - Responsibilities shall develop written policies and procedures for the ☒ ☐ ☐ dissemination of information to the public, to other government agencies, and to the news media. The public and incarcerated persons shall have available for review the following material: (a) The Board of State and Community Corrections DM 210 – Community Relations and Public Minimum Standards for Local Detention Facilities as ☒ ☐ ☐ Information Plan found in Title 15 of the California Code of Regulations. DM 210.3 - Responsibilities (b) Facility rules and procedures affecting incarcerated DM 210 – Community Relations and Public people as specified in sections: ☒ ☐ ☐ Information Plan (1) 1045, Public Information Plan DM 210.3 - Responsibilities (2) 1061, Education Plan DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (3) 1062, Visiting DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (4) 1063, Correspondence DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (5) 1064, Library Service DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (6) 1065, Exercise and Out of Cell Time DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (7) 1066, Books, Newspapers, Periodicals and DM 210 – Community Relations and Public Writings ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 12 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) 1067, Access to Telephone DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (9) 1068, Access to Courts and Counsel DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (10) 1069, Orientation DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (11) 1070, Individual/Family Service Programs DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (12) 1071, Voting DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (13) 1072, Religious Observance DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (14) 1073, Grievance Procedure DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (15) 1080, Rules and Disciplinary Actions DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (16) 1081, Plan for Discipline of Incarcerated DM 210 – Community Relations and Public Persons ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (17) 1082, Forms of Discipline DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (18) 1083, Limitations on Discipline DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (19) 1200, Responsibility for Health Care Services DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities 1046 DEATH IN CUSTODY DM 511 - Reporting In-Custody Deaths DM 719 - Inmate Death – Clinical Care (a) The facility administrator shall develop written policy Review and procedures to comply with the in-custody death reporting requirements of Government Code section All in-custody deaths shall be reported within ☒ ☐ ☐ 12525. The facility administrator shall submit a copy of 10 days of the death to the state Attorney the report filed pursuant to section 12525 to the BSCC General’s office and Board of State and within 10 days of an in-custody death. Community Corrections, in accordance with reporting guidelines and statutory requirements. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 13 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The facility administrator, in cooperation with the DM 511 - Reporting In-Custody Deaths health administrator, shall develop written policy and DM 719 - Inmate Death – Clinical Care procedures to conduct an initial review and complete a Review written report of every in-custody death within 30 days of the death. The team that conducts the initial review shall The initial CMR should be conducted by the ☒ ☐ ☐ include, at a minimum, the facility administrator or Responsible Physician and, if available, a designee, the health administrator, the responsible mental health care professional. The CMR physician and other health care, and supervision staff should be finalized within 30 days by the who are relevant to the incident. Responsible Physician. The findings should be shared with the treating staff. Deaths shall be reviewed to determine the DM 511 - Reporting In-Custody Deaths appropriateness of clinical care; whether changes to DM 719 - Inmate Death – Clinical Care policies, procedures, or practices are warranted; and to Review identify issues that require further study. ☒ ☐ ☐ Corrective actions identified through the CMR should be implemented and monitored in accordance with policy. (c) The facility administrator shall submit a copy of the DM 511 - Reporting In-Custody Deaths initial review report of every in-custody death to the DM 719 - Inmate Death – Clinical Care BSCC within 60 days of the death. The facility Review administrator shall provide a copy of the initial review ☒ ☐ ☐ report that comports with the disclosure requirements of An Initial Review report shall be written and section 832.10 of the Penal Code. submitted to the Board of State and Community Corrections within 60 days of the death. The initial review report shall contain the following DM 511 - Reporting In-Custody Deaths information: DM 719 - Inmate Death – Clinical Care (1) Demographic information Review (A) Full name of the decedent (B) Date of birth BSCC staff confirmed through speaking with (C) Date of death staff, that an in-custody death report would (D) Time of death contain all the information required in this (E) Gender section. Sonoma has not had an ICD since (F) Race and ethnicity the section has been updated to require this (G) Relevant medical history information. ☒ ☐ ☐ (2) Facility Information (A) Name and location of the detention facility (B) Description of the location where the death occurred within the facility (C) Date and time of the incident (D) Detention facility personnel (including names and roles) involved in the reporting of the death or incident (3) Any relevant circumstances leading up to death, including behavioral health or medical issues. (d) In any case in which a minor dies while detained in a DM 511 - Reporting In-Custody Deaths jail, lockup, or court holding facility the BSCC may inspect DM 719 - Inmate Death – Clinical Care and evaluate the jail, lockup, or court holding facility Review pursuant to the provisions of this subchapter within 30 calendar days of the death. Any inquiry made by the No minors are held within this facility. Board shall be limited to the standards and requirements set forth in these regulations. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 14 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1050 CLASSIFICATION PLAN DM 507 - Classification DM 507.4 – Classification Plan (a) Each administrator of a temporary holding, Type I, II, or III facility shall develop and implement a written This policy describes the Sonoma County classification plan designed to properly assign Sheriff's Office's classification process, which incarcerated persons to housing units and activities is designed to properly assign incarcerated according to the categories of gender identity, age, persons to housing units and activities criminal sophistication, seriousness of crime charged, according to the categories of sex, age, physical or mental health needs, assaultive/non- criminal sophistication, seriousness of crime assaultive behavior, risk of being sexually abused, or charged, physical or mental health needs, sexually harassed and other criteria which will provide for ☒ ☐ ☐ assaultive/non-assaultive behavior and other the safety of the incarcerated people and staff. Such criteria which will provide for the safety of the housing unit assignment shall be accomplished to the incarcerated persons and staff. extent possible within the limits of the available number of distinct housing units or cells in a facility. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, and a record of each person's classification level, housing restrictions, and housing assignments. Each administrator of a Type II or III facility shall establish DM 507 - Classification and implement a classification system which will include DM 507.4 – Classification Plan the use of classification officers or a classification committee in order to properly assign incarcerated The classification correctional deputy shall persons to housing, work, rehabilitation programs, and review the status of all incarcerated persons leisure activities. Such a plan shall include the use of as who have been incarcerated in the facility for much information as is available about and from the more than 30 days. Additional reviews should incarcerated person and shall provide for a channel of occur each 30 days thereafter. The review appeal by the incarcerated person to the facility should examine changes in the incarcerated administrator or designee. Each person may request a person's behavior or circumstances and review of their classification plan no more often than 30 should either raise, lower, or maintain the days from their last review. ☒ ☐ ☐ classification status. The review shall also reassess an incarcerated person's risk of Note: Subsection (b) does not apply and has been victimization or abusiveness based on any deleted. additional relevant information since an incarcerated person's initial assessment. During the on-site inspection, BSCC staff sat down with a Classification Deputy and watched them perform a classification review and initial interview. Both appeared to be compliant with this regulation. (c) In deciding housing and programming assignments, DM 507 - Classification the agency shall consider on a case-by-case basis DM 507.4 – Classification Plan whether a placement would ensure the health and safety DM 507.7 – Reviews and Appeals of the incarcerated person, and whether the placement ☒ ☐ ☐ would present management or security problems. A person’s own views with respect to their own safety shall be given serious consideration. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 15 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1051 COMMUNICABLE DISEASES DM 712 – Communicable Diseases The facility administrator, in cooperation with the This policy is intended to provide guidelines responsible physician, shall develop written policies and for facility staff to assist in minimizing the risk procedures specifying those symptoms that require of contracting and/or spreading medical isolation of an incarcerated person until a communicable diseases. In conjunction with ☒ ☐ ☐ medical evaluation is completed. the Sheriff's Office Bloodborne Pathogens Exposure Control Plan, the Detention Division Aerosol Transmissible Disease Exposure Control Plan, the Detention Division COVID Prevention Plan, and all associated Office and County safety plans. At the time of intake into the facility, an inquiry shall be DM 712 – Communicable Diseases made of the person being booked as to whether the person has or has had any communicable diseases, such Each newly booked incarcerated person shall as tuberculosis or has observable symptoms of be evaluated for health care needs and signs tuberculosis or any other communicable diseases, or and symptoms of infectious disease. The other special medical problem identified by the health ☒ ☐ ☐ receiving screening includes questions authority. The response shall be noted on the medical regarding known symptoms of TB, HIV, screening from. sexually transmitted diseases (STDs), and HBV. The individual completing the medical screening should observe the incarcerated person for obvious signs of infection. 1052 BEHAVIORAL CRISIS IDENTIFICATION DM 718 – Mental Health – Suicide Prevention DM 718.4.5 – Ongoing Identification The facility administrator, in cooperation with the DM 721 – Continuation of Care responsible physician, shall develop written policies and procedures to identify and evaluate all incarcerated All Staff Members who receive any people who may be in behavioral crisis. Evaluation of information from an incarcerated person or behavioral crisis may include telehealth. from any other source that indicate an incarcerated person has recently engaged in suicidal behavior, or in behavior which may ☒ ☐ ☐ deem an incarcerated person at risk, or observe any behavioral signs exhibited by an incarcerated person that may be indicative of suicidal behavior, these concerns must be immediately communicated to a Deputy and a mental health clinician shall be immediately notified. A Classification/Health Services Input form will be completed and submitted to the mental health vendor. If an evaluation from medical or mental health staff is not DM 718 – Mental Health – Suicide Prevention readily available, an incarcerated person shall be DM 718.4.5 – Ongoing Identification considered in behavioral crisis for the purpose of this DM 721 – Continuation of Care section if they appear to be a danger to themselves or others or appear gravely disabled. Correctional Staff will refer an incarcerated person to a mental health clinician and will ☒ ☐ ☐ complete and submit a Classification/Health Services Input form when they observe behavior, expressed or displayed, that based on their training and experience causes a staff member to be concerned for the mental health and/or safety of any incarcerated person. An evaluation from medical or mental health staff shall be DM 718 – Mental Health – Suicide Prevention secured within 24 hours of identification or at the next DM 718.4.5 – Ongoing Identification ☒ ☐ ☐ daily sick call, whichever is earliest. DM 721 – Continuation of Care 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 16 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Separation may be used if necessary, to protect the DM 718 – Mental Health – Suicide Prevention safety of the person in crisis or others. DM 718.4.5 – Ongoing Identification DM 721 – Continuation of Care Incarcerated persons identified as being a risk of suicide require closer supervision in a setting that minimizes opportunities for self- harm. Correctional Staff with concurrence ☒ ☐ ☐ from mental health and/or medical staff will discuss the most appropriate housing location for the incarcerated person. Every incarcerated person is different, and every situation is different, and all housing assignments will be carefully evaluated on a case-by-case basis, with the safety of the incarcerated person being the paramount concern. 1053 ADMINISTRATIVE SEPARATION DM 505 – Special Management Incarcerated Persons Except for Type IV facilities, facility administrators shall develop and implement policies and procedures for the Incarcerated persons who pose a heightened administrative separation of incarcerated people. risk to themselves or others require special management, including frequent interaction and increased supervision by staff. ☒ ☐ ☐ Interaction with special management incarcerated persons is essential to maintaining a safe, secure, and humane environment. This policy establishes guidelines and procedures for interacting with special management incarcerated persons in the custody of the Sonoma County Sheriff's Office. Policies and procedures must include: DM 505 – Special Management Incarcerated (a) Administrative separation may consist of separate Persons housing but shall not involve any other deprivation of privileges than is necessary to obtain the objective of This office shall provide for the secure and protecting the welfare of incarcerated people and facility restrictive housing of any special ☒ ☐ ☐ staff. management incarcerated person but shall not impose more deprivation of privileges than is necessary to obtain the objective of protecting the incarcerated person, staff, or the public. (b) Administrative separation must not adversely affect DM 505 – Special Management Incarcerated an incarcerated person’s health. Persons Incarcerated persons who are in protective ☒ ☐ ☐ custody shall receive all services and programs that are available to incarcerated persons in general population and that are deemed a privilege. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 17 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Administrative separation may be used for DM 505 – Special Management Incarcerated incarcerated people who have: Persons (1) A documented history of activity or behavior, or promoting such activity or behavior, that is criminal in nature, disruptive to facility operations, or affects the BSCC staff reviewed a random sample of safety of the facility, other incarcerated people, and Administrative Separation placements during facility staff. the on-site inspection. The documentation (2) Influenced or participated in activity that is contained the information required in this criminal in nature, disruptive to facility operations or section. Documentation appeared to be ☒ ☐ ☐ affects the safety of the facility, other incarcerated compliant with this regulation. people, and facility staff. (3) Committed assault, attempted assault, or participated in a conspiracy to assault or harm other incarcerated persons or facility staff. (4) A history of escape or have recently attempted escape. (5) A demonstrated need for protection from other incarcerated people. (d) Documentation indicating the necessity of DM 505 – Special Management Incarcerated administrative separation to obtain the objective of Persons ☒ ☐ ☐ protecting the welfare of incarcerated people and facility staff. (e) A documented individualized ongoing review and DM 505 – Special Management Incarcerated evaluation of the need to continue placement in Persons administrative separation. The Classification Sergeant or the classification deputy shall review the status of all incarcerated persons who are housed in restrictive housing units and designated for ☒ ☐ ☐ administrative separation or protective custody. This review shall occur every 30 days. The review should include information about these incarcerated persons to determine whether their status in administrative separation and protective custody is still warranted. 1055 USE OF SAFETY CELL DM 513 – Safety, Sobering, and Observation Cells The safety cell described in Title 24, Part 2, Section DM 513.3 – Safety Cell Procedures 1231.2.5, shall be used to hold only those people who display behavior which results in the destruction of ☒ ☐ ☐ This facility will employ the use of safety, property or reveals an intent to cause physical harm to observation, and sobering cells to protect self or others. incarcerated persons from injury or to prevent the destruction of property by an incarcerated person in accordance with applicable law. The facility administrator, in cooperation with the DM 513 – Safety, Sobering, and Observation responsible physician, shall develop written policies and Cells procedures governing safety cell use and may delegate DM 513.3 – Safety Cell Procedures ☒ ☐ ☐ authority to place an incarcerated person in a safety cell to a physician. Policies and procedures shall include, but not be limited to: 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 18 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) In no case shall the safety cell be used for punishment DM 513 – Safety, Sobering, and Observation or as a substitute for treatment. Cells DM 513.3 – Safety Cell Procedures ☒ ☐ ☐ A sobering, observation, or safety cell shall not be used as punishment or as a substitute for treatment. The Facility Manager or the authorized designee shall review this policy annually with the Responsible Physician. (b) A person shall be placed in a safety cell only with the DM 513 – Safety, Sobering, and Observation approval of the facility manager or designee, or Cells responsible health care staff; continued retention shall be DM 513.3 – Safety Cell Procedures reviewed a minimum of every four hours. Placement of an incarcerated person into a safety cell requires approval of the Watch ☒ ☐ ☐ Commander, or designee, or responsible health care staff (15 CCR 1055). These placements are temporary and shall last only as long as necessary to deescalate behaviors and ensure the inmate is safe for transfer to a less restrictive setting without causing harm or damage. (c) A medical assessment shall be completed as soon as DM 513 – Safety, Sobering, and Observation possible, but not more than 12 hours from the time of Cells placement in the safety cell. The person shall be DM 513.3 – Safety Cell Procedures medically cleared for continued retention, referral to advanced treatment, or removal from the safety cell a A medical assessment of the incarcerated minimum of every 24 hours thereafter. person in the safety cell shall occur as close to the time of placement as reasonably possible, but in any event, no later than within ☒ ☐ ☐ one hour of placement. Continued assessment of the inmate in the safety cell shall be conducted by a qualified health care professional and shall occur at least every four hours thereafter and shall medically clear an inmate for continued retention at least every 24 hours. Medical assessments shall be documented. (d) The facility manager, designee or responsible health DM 513 – Safety, Sobering, and Observation care staff shall obtain a mental health Cells opinion/consultation with responsible health care staff on DM 513.3 – Safety Cell Procedures placement and retention, which shall be secured as soon as possible, but not more than 12 hours from placement. A mental health assessment shall be conducted as close to the time of placement as reasonably possible, but in any event, no later than within four hours of placement in ☒ ☐ ☐ the safety cell. Continued assessment of the inmate in the safety cell shall be conducted by a qualified mental health professional and shall occur at least every four hours thereafter. The mental health professional's assessments and recommendations shall be documented 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 19 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Direct visual observation shall be conducted at least DM 513 – Safety, Sobering, and Observation twice every 30 minutes, with no more than a 15-minute Cells lapse between safety checks. Such observation shall be DM 513.3 – Safety Cell Procedures documented. A safety check consisting of direct visual observation that is sufficient to assess the incarcerated person's well-being and ☒ ☐ ☐ behavior shall occur at least twice every 30 minutes with no more than a 15-minute lapse between safety checks. BSCC staff reviewed a random sampling of safety cell reports from January 2024 through January 2025. The documentation appeared to be compliant with this regulation. (f) Procedures shall be established to assure DM 513 – Safety, Sobering, and Observation administration of necessary nutrition and fluids. Cells DM 513.3 – Safety Cell Procedures Incarcerated persons in safety cells shall be given the opportunity to have fluids (water, ☒ ☐ ☐ juices). Correctional deputies shall provide the fluids in paper cups. The incarcerated persons shall be given sufficient time to drink the fluids prior to the cup being removed. Each time an incarcerated person is provided the opportunity to drink fluids will be documented on the safety cell log (g) People placed in the safety cell shall be allowed to DM 513 – Safety, Sobering, and Observation retain sufficient clothing or be provided with a suitably Cells designed “safety garment,” to provide for their personal ☒ ☐ ☐ DM 513.3 – Safety Cell Procedures privacy unless specific identifiable risks to the person's safety or to the security of the facility are documented. 1056 USE OF SOBERING CELL DM 513 – Safety, Sobering, and Observation Cells The sobering cell described in Title 24, Part 2, Section DM 513.4 – Sobering Cell Procedures ☒ ☐ ☐ 1231.2.4, shall be used for temporary holding of incarcerated people who are a threat to their own safety or the safety of others due to their state of intoxication. A person shall be removed from the sobering cell as soon DM 513 – Safety, Sobering, and Observation as they are able to continue the admission process or are Cells no longer a risk to themselves or others. DM 513.4 – Sobering Cell Procedures ☒ ☐ ☐ Incarcerated persons will be removed from the sobering cell when they no longer pose a threat to their own safety and the safety of others and are able to continue the booking process. In no case shall a person remain in a sobering cell over DM 513 – Safety, Sobering, and Observation six hours without an evaluation by medical or custody Cells staff to determine whether the person has an urgent ☒ ☐ ☐ DM 513.4 – Sobering Cell Procedures medical problem, pursuant to section 1213 of these regulations. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 20 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS At 12 hours from the time of placement, all persons must DM 513 – Safety, Sobering, and Observation receive an evaluation by responsible health care staff. Cells DM 513.4 – Sobering Cell Procedures Qualified health care professionals shall assess the medical condition of the incarcerated person in the sobering cell as ☒ ☐ ☐ close to the time of placement as reasonably possible, but in any event, no later than within one hour of placement and at least every four hours thereafter. Only incarcerated persons who continue to need the protective housing of a sobering cell will continue to be detained in such housing. Intermittent direct visual observation of people held in the DM 513 – Safety, Sobering, and Observation sobering cell shall be conducted no less than every half Cells hour. Such observation shall be documented. DM 513.4 – Sobering Cell Procedures A safety check consisting of direct visual observation that is sufficient to assess the incarcerated person's well-being and behavior shall occur at least twice every 30 minutes on an irregular schedule, with rounds being completed at least 10 minutes apart. ☒ ☐ ☐ Each visual observation of the incarcerated person by staff shall be documented. Supervisors shall check the logs for completeness at the end of each shift and document this action on the sobering cell log. BSCC staff reviewed a random sample of sobering cell reports from January 2024 through January 2025. The documentation appeared to be compliant with this regulation. 1057 DEVELOPMENTAL DISABILITIES DM 505 – Special Management Incarcerated Persons The facility administrator, in cooperation with the responsible physician, shall develop written policies and The safety and security of this facility is procedures for the identification and evaluation, dependent on a classification system that appropriate classification and housing, protection, and identifies incarcerated persons who pose a nondiscrimination of all incarcerated persons with risk to themselves or to others. Incarcerated ☒ ☐ ☐ developmental disabilities. persons who pose such a risk must be promptly and appropriately separated from the general incarcerated persons population until such time that they no longer pose a risk. Staff must have the ability to promptly separate these incarcerated persons pending further review. The health authority or designee shall contact the DM 505 – Special Management Incarcerated regional center for any incarcerated person suspected or Persons confirmed to have a developmental disability for the ☒ ☐ ☐ purposes of diagnosis or treatment within 24 hours of such determination, excluding holidays and weekends. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 21 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1058 USE OF RESTRAINT DEVICES DM 509 – Use of Restraints Within the Detention Facilities The facility administrator, in cooperation with the responsible physician, shall develop and implement It is the policy of this office that restraints shall written policies and procedures for the use of restraint be used only to prevent self-injury, injury to devices. Restraint devices include any devices which others, or property damage. Restraints may immobilize extremities or prevent the incarcerated ☒ ☐ ☐ also be applied according to an incarcerated person from being ambulatory. The provisions of this person's classification, such as maximum section do not apply to the use of handcuffs, shackles, or security, to control the behavior of a high-risk other restraint devices when used to restrain incarcerated person while the person is being incarcerated people for security reasons. The facility moved outside the cell or housing unit. manager may delegate authority to place an incarcerated person in restraints to responsible health care staff. (a) The policy shall address the following areas: DM 509 – Use of Restraints Within the (1) acceptable restraint devices; Detention Facilities This policy shall apply to the use of specific types of restraints, such as four/five-point ☒ ☐ ☐ restraints, restraint chairs, ambulatory restraints, and similar restraint systems, as well as all other restraints, including handcuffs, waist chains, and leg irons when such restraints are used to restrain any incarcerated person for prolonged periods. (2) signs or symptoms which should result in DM 509 – Use of Restraints Within the immediate medical/mental health referral; availability Detention Facilities of cardiopulmonary resuscitation equipment; ☒ ☐ ☐ BSCC staff noticed cardiopulmonary resuscitation devices located throughout the facility while on the physical inspection. (3) protective housing of restrained persons; DM 509 – Use of Restraints Within the Detention Facilities Restrained incarcerated persons should be protected from abuse by other incarcerated ☒ ☐ ☐ persons. Under no circumstances will restrained incarcerated persons be housed with incarcerated persons who are not in restraints. In most instances, restrained incarcerated persons are housed alone or in an area designated for restrained persons. (4) provision for hydration and sanitation needs; and, DM 509 – Use of Restraints Within the Detention Facilities Incarcerated persons who are confined in restraints shall be given fluids. Provisions ☒ ☐ ☐ shall be made to accommodate any toileting needs at least once every two hours. Hydration (water or juices) will be provided no less than once every two hours or when requested by the incarcerated person. (5) exercising of extremities. DM 509 – Use of Restraints Within the ☒ ☐ ☐ Detention Facilities 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 22 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Policy shall also include, but not be limited to, the DM 509 – Use of Restraints Within the following requirements: Detention Facilities (1) In no case shall restraints be used for punishment or as a substitute for treatment. Restraints shall never be used for retaliation or as punishment. Restraints shall not be utilized any longer than is reasonably necessary to control the incarcerated person. ☒ ☐ ☐ Restraints are to be applied only when less restrictive methods, including verbal de- escalation techniques, have been attempted and are deemed ineffective in controlling the dangerous behavior of an incarcerated person (15 CCR 1029(a)(4); 15 CCR 1058). Each incident where restraints are used shall be documented. (2) Restraint devices shall only be used on DM 509 – Use of Restraints Within the incarcerated people who display behavior which Detention Facilities results in the destruction of property or reveal an intent to cause physical harm to self or others. It is the policy of this office that restraints shall be used only to prevent self-injury, injury to ☒ ☐ ☐ others, or property damage. Restraints may also be applied according to an incarcerated person's classification, such as maximum security, to control the behavior of a high-risk incarcerated person while the person is being moved outside the cell or housing unit. (3) Restraint devices should be used only when less DM 509 – Use of Restraints Within the restrictive alternatives, including verbal de-escalation Detention Facilities ☒ ☐ ☐ techniques, have been attempted and are deemed ineffective. (4) An incarcerated person shall be placed in DM 509 – Use of Restraints Within the restraints only with the approval of the facility Detention Facilities manager, the facility watch commander, or responsible health care staff; continued retention ☒ ☐ ☐ The specific reasons for the continued need shall be reviewed a minimum of every hour. for restraints shall be reviewed, documented, and approved by the Facility Manager or the Watch Commander at least every hour. (5) Continuous direct visual observation shall be DM 509 – Use of Restraints Within the maintained until a medical opinion can be obtained. Detention Facilities ☒ ☐ ☐ Continuous direct visual observation shall be maintained until a medical opinion can be obtained. (6) A medical opinion on placement and retention DM 509 – Use of Restraints Within the shall be secured within one hour from the time of Detention Facilities placement. ☒ ☐ ☐ Within one hour of placement in restraints, a qualified health care professional shall document an opinion regarding the placement and retention of the restraints. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 23 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) A medical assessment shall be completed within DM 509 – Use of Restraints Within the four hours of placement. Detention Facilities As soon as practicable, but within four hours ☒ ☐ ☐ of placement in restraints, the incarcerated person must be evaluated by a mental health professional to assess whether the incarcerated person needs immediate and/or long-term mental health treatment. (8) Continuous direct visual observation shall be DM 509 – Use of Restraints Within the conducted at least twice every 30 minutes to ensure Detention Facilities that the restraints are properly employed, and to ensure the safety and well-being of the incarcerated Staff members shall conduct continuous person. Such observation shall be documented. direct face-to-face observation at least twice While in restraint devices all incarcerated persons every 30 minutes on an irregular schedule to shall be housed alone or in a specified housing area check the incarcerated person's physical which makes provisions to protect the person from ☒ ☐ ☐ well-being and behavior. Restraints shall be abuse. checked to verify correct application and to ensure they do not compromise circulation. All checks shall be documented, with the actual time recorded by the person doing the observation, along with a description of the incarcerated person's behavior. Any actions taken should also be noted in the log. (9) If the facility manager, or designee, in DM 509 – Use of Restraints Within the consultation with responsible health care staff Detention Facilities determines that an incarcerated person cannot be safely removed from restraints after eight hours, the IF the Facility Manager, or the authorized person shall be taken to a medical facility for further designee, in consultation with responsible ☒ ☐ ☐ evaluation. health care staff determines that the incarcerated person cannot be safely removed from restraints after eight hours, the person shall be taken to a medical facility for further evaluation. (10) Where applicable, the facility manager shall use DM 509 – Use of Restraints Within the the restraint device manufacturer’s recommended Detention Facilities maximum time limits for placement. ☒ ☐ ☐ Where applicable, the Facility Manager shall use the restraint device manufacturer's recommended maximum time limits for placement. (11) All events and information related to the DM 509 – Use of Restraints Within the placement in restraints shall be documented and Detention Facilities shall be video recorded unless exigent circumstances prevent staff from doing so. The BSCC staff reviewed a random sample of ☒ ☐ ☐ documentation shall include: the reason for Restraint device placement reports from placement; person authorizing placement; names of January 2024 through January 2025. The staff involved in the placement; injuries sustained; documentation appeared to be compliant with and the duration of placement. this regulation. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 24 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1058.5 RESTRAINTS AND PREGNANT PERSONS DM 509 – Use of Restraints Within the Detention Facilities The facility administrator, in cooperation with the DM 509.8 – Pregnant Incarcerated Persons responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant Restraints will not be used on incarcerated people. In accordance with Penal Code Section 3407, the persons who are known to be pregnant policy shall include reference to the following: unless based on an individualized ☒ ☐ ☐ determination that restraints are reasonably necessary for the legitimate safety and security needs of the incarcerated person, the staff, or the public. Should restraints be necessary, the restraints shall be the least restrictive available and the most reasonable under the circumstances. (1) An incarcerated person known to be pregnant or DM 509 – Use of Restraints Within the in recovery after delivery or termination of the Detention Facilities pregnancy shall not be restrained by the use of leg DM 509.8 – Pregnant Incarcerated Persons or waist restraints, or handcuffs behind the body. ☒ ☐ ☐ Incarcerated persons who are known to be pregnant will not be handcuffed behind their backs or in recovery after delivery shall not be restrained by the use of leg irons, waist chains, or handcuffs behind the body. (2) An incarcerated pregnant person in labor, during DM 509 – Use of Restraints Within the delivery, or in recovery after delivery or termination Detention Facilities of the pregnancy, shall not be restrained by the DM 509.8 – Pregnant Incarcerated Persons wrists, ankles, or both, unless deemed necessary for the safety and security of the incarcerated person, ☒ ☐ ☐ No incarcerated person who is in labor, the staff, or the public. delivery, or recovery from a birth shall be restrained by wrists, ankles, or both, unless deemed necessary for the safety and security of the inmate, the staff, or the public. (3) Restraints shall be removed when a professional DM 509 – Use of Restraints Within the who is currently responsible for the medical care of Detention Facilities an incarcerated pregnant person during a medical DM 509.8 – Pregnant Incarcerated Persons ☒ ☐ ☐ emergency, labor, delivery, or recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of an incarcerated person’s DM 509 – Use of Restraints Within the pregnancy, they shall be advised, orally or in writing, Detention Facilities of the standards and policies governing incarcerated DM 509.8 – Pregnant Incarcerated Persons pregnant people. ☒ ☐ ☐ Once pregnancy has been confirmed, a pregnant incarcerated person should be advised of the policies and procedures regarding the restraint of pregnant persons. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 25 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1059 DNA COLLECTION, USE OF FORCE PM 336 – DNA and Forensic Identification Data Collection (a) Pursuant to Penal Code Section 298.1, authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force to DNA samples will not be collected if the collect blood specimens, saliva samples, or thumb or individual's DNA samples and print palm print impressions from individuals who are required impressions are already in the possession of ☒ ☐ ☐ to provide such samples, specimens or impressions the Department of Justice (DOJ). Verification pursuant to Penal Code Section 296 and who refuse of DNA samples on file may be determined by following written or oral request. a DNA collection "flag" on the individual's criminal history record (RAP sheet) or during regular business hours, by calling DOJ at (510) 620-3300 and pressing "1-1" in the automated system. (1) For the purpose of this regulation, the “use of PM 336 – DNA and Forensic Identification reasonable force” shall be defined as the force that Data Collection an objective, trained and competent correctional employee, faced with similar facts and A refusal to submit to DNA collection may be circumstances, would consider necessary and ☒ ☐ ☐ passive or aggressive and may or may not reasonable to gain compliance with this regulation. lead to the use of force. An initial refusal in which voluntary compliance is subsequently attained is not considered a refusal for reporting purposes. (2) The use of reasonable force shall be preceded by PM 336 – DNA and Forensic Identification efforts to secure voluntary compliance. Efforts to Data Collection secure voluntary compliance shall be documented and include an advisement of the legal obligation to Efforts to secure voluntary compliance shall provide the requisite specimen, sample or ☒ ☐ ☐ be documented and include an advisement to impression and the consequences of refusal. the inmate(s) of their legal obligation to provide the requisite specimen, sample or impression and the consequences of refusing. (b) The force shall not be used without the prior written PM 336 – DNA and Forensic Identification authorization of the facility watch commander or Data Collection designee on duty. The authorization shall include information that reflects the fact that the offender was Force shall not be used without the prior asked to provide the requisite specimen, sample, or written authorization by the on duty Detention ☒ ☐ ☐ impression and refused. Division Watch Commander on a PC § 298.1 Admonishment Form. The authorization shall include information that reflects the offender was asked to provide the requisite specimen, sample, or impression and refused. (c) If the use of reasonable force includes a cell PM 336 – DNA and Forensic Identification extraction, the extraction shall be videotaped, including Data Collection audio. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the All use of force events shall be video recorded, length of time required by statute. Notwithstanding the including audio and shall depict all personnel use of the video as evidence in a criminal proceeding, the directly involved, to include an advisement ☒ ☐ ☐ tape shall be retained administratively. that the requisite specimen, sample or impression is required. All use of force shall be documented in an Incident Report. The use of reasonable force to obtain DNA specimens shall be preceded by efforts to secure voluntary compliance. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 26 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1061 EDUCATION PROGRAM DM 1000 – Inmate Programs and Services DM 1006 – education, Vocation, and The facility administrator of any Type II or III facility shall Rehabilitation plan and shall request of appropriate public officials an education program for incarcerated persons. This office provides educational and vocational programs that are designed to help incarcerated persons improve personal skills, ☒ ☐ ☐ assist in their social development, and improve employability after release. The ability of the office to offer educational programs is dictated by available funding, incarcerated person classification, and other required incarcerated person programs and routines. When such services are not made available by the DM 1000 – Inmate Programs and Services appropriate public officials, then the facility administrator DM 1006 – education, Vocation, and shall develop and implement an education program with Rehabilitation available resources. Course offerings will be subject to need, available resources, security concerns, available space and inmate classification, and may include the following: ☒ ☐ ☐ • Basic education, General Educational Development (GED) preparation • English as a second language (ESL) • Basic literacy • Substance abuse and healthy lifestyles education • Parenting courses • Basic computer instruction • Basic life skills • Other courses as deemed appropriate by the Inmate Programs Sergeant Such a plan shall provide for the voluntary academic or DM 1000 – Inmate Programs and Services vocational, or both, education of housed people. ☒ ☐ ☐ DM 1006 – education, Vocation, and Rehabilitation Reasonable criteria for program eligibility shall be DM 1000 – Inmate Programs and Services established. Modified academic or vocational DM 1006 – education, Vocation, and opportunities may be provided based on sound security Rehabilitation practices or a person’s failure to abide by facility rules and regulations. ☒ ☐ ☐ While the housing classification of an inmate has the potential to pose security issues, every effort, to the extent reasonably practicable, will be made to provide individualized educational opportunities. 1062 VISITING DM 1011 - Visitation The facility administrator shall develop and implement The Facility Manager shall develop written written policies and procedures, which include the procedures for incarcerated person visiting, following requirements: ☒ ☐ ☐ which shall provide for as many visits and (a) A visiting program which shall provide for: visitors as facility schedules, space, and (1) As many in-person visits and visitors as facility number of personnel will reasonably allow, schedules, space, and number of personnel will with no fewer visits allowed than specified by allow. 15 CCR 1062 per week, by type of facility. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 27 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) A publicly posted schedule of facility visiting DM 1011 - Visitation hours. If practicable, visiting hours should be made available on weekends, evenings, or holidays. The Facility Manager shall designate a person to develop a schedule for incarcerated person visitation that includes daytime, ☒ ☐ ☐ evening, and weekend hours. Each incarcerated person shall receive a copy of the visitation schedule in the incarcerated person handbook at orientation. The visiting hours will also be posted in the public area of the facility. (3) For all incarcerated persons in Type II, III, and IV DM 1011 – Visitation facilities there shall be allowed no fewer than two visits totaling at least one hour per incarcerated The Facility Manager shall develop written person each week. procedures for incarcerated person visiting, ☒ ☐ ☐ which shall provide for as many visits and visitors as facility schedules, space, and number of personnel will reasonably allow, with no fewer visits allowed than specified by 15 CCR 1062 per week, by type of facility. (b) Visits may not be cancelled unless a legitimate DM 1011 - Visitation operational or safety and security concern exists. All cancelled visits must be documented. The facility ☒ ☐ ☐ manager or designee shall regularly review cancelled visits and document such review. (c) The visiting policies developed pursuant to this DM 1011 - Visitation section shall include provision for visitation by minor ☒ ☐ ☐ children of the incarcerated person. (d) Video visitation may be used to supplement existing DM 1011 - Visitation visitation programs, but shall not be used to fulfill the requirements of this section if in-person visitation is ☒ ☐ ☐ The Office may not substitute video visitation requested by an incarcerated person. for in-person visitation to meet the requirements of 15 CCR 1062. (e) Facilities shall not charge for visitation when visitors DM 1011 - Visitation are onsite and participating in either in-person or video visitation. For purposes of this subsection, “onsite” is ☒ ☐ ☐ defined as the location where the incarcerated person is housed. (f) Subdivision (d) shall not apply to facilities which (1) DM 1011 - Visitation exclusively used video visitation prior to January 1, 2017 or (2) had been designed without in-person visitation ☒ ☐ ☐ space and conditionally awarded by the Board prior to June 27, 2017. (g) If a local detention facility offered video visitation only DM 1011 - Visitation as of January 1, 2017, the first hour of remote video ☒ ☐ ☐ visitation per week shall be offered free of charge. Types and availability of visitation, including: In-person, Contact, and Video Visitation. Note: Reference PC § 6031.1(a)(4) (June 2017). Mode of visitation; In-person, Contact, and Video Visitation. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 28 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Visitation hours; Personal visits are scheduled by phone from 0900 to 1500 Tuesday through Friday. (No same Day Sign Ups) Personal visits occur on Saturdays, Sundays, and Mondays. Visiting Hours on those days are: 1100 – 1445 1300 – 1520 1335 – 1555 1410 – 1630 Time inmates are allowed for visitation; and, Personal visits consist of one thirty-minute visit per day. Module workers may have two thirty-minute visits per day. Any restrictions on inmate visitation. Visitation may be denied or terminated by a supervisor if the visitor poses a danger to the security of the facility or if there is other good cause. Danger to the security of the facility or other good causes included but is not limited to the following: (a) The visitor appears to be under the influence of drugs and/or alcoholic beverages. (b) The visitor refuses to submit to being searched. (c) The visitor or incarcerated person violates facility rules or posted visiting rules. (d) The visitor fails to supervise and maintain control of any minors accompanying the visitor into the facility. (e) Visitors attempting to enter this facility with contraband will be denied a visit and may face criminal charges. Any visitation that is denied or terminated early, on the reasonable grounds that the visit may endanger the security of the facility, shall have the actions and reasons documented. A copy of the documentation will be placed into the incarcerated person's file and another copy will be forwarded to the Facility Manager. 1063 CORRESPONDENCE DM 1009 - Mail The facility administrator shall develop written policies Incarcerated persons may, at their own and procedures for correspondence which provide that: expense, send and receive mail without (a) there is no limitation on the volume of mail that an ☒ ☐ ☐ restrictions on quantity, provided it does not incarcerated person may send or receive; jeopardize the safety of staff, visitors, or other incarcerated persons, or pose an unreasonable disruption to the orderly operation of the facility. (b) an incarcerated person’s correspondence may be DM 1009 - Mail read when there is a valid security reason and the facility ☒ ☐ ☐ manager or designee approves; 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 29 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) jail staff shall not review an incarcerated person’s DM 1009 - Mail correspondence to or from state and federal courts, any member of the State Bar or holder of public office, and Facility staff may inspect incoming the State Board of State and Community Corrections; confidential correspondence for contraband. however, jail authorities may open and inspect such mail Facility staff may inspect outgoing only to search for contraband, cash, checks, or money confidential correspondence for contraband orders and in the presence of the incarcerated person; before it is sealed, provided the inspection is ☒ ☐ ☐ completed in the presence of the incarcerated person. In the event that confidential correspondence is inspected, staff shall limit the inspection to a search for physical items that may be included in addition to the correspondence and shall not read the content of the correspondence itself. (d) incarcerated persons may correspond, confidentially, DM 1009 - Mail ☒ ☐ ☐ with the facility manager or the facility administrator; and, (e) those incarcerated persons who are without funds DM 1009 - Mail shall be permitted at least four postage paid envelopes and eight sheets of paper each week to permit Indigent incarcerated persons shall receive correspondence with family members and friends but writing materials on a weekly basis, as without limitation on the number of postage paid provided by an approved schedule envelopes and sheets of paper to their attorney and to established by the Facility Manager. Writing the courts. materials should include the following (15 CCR 1063): (a) At least four pre-stamped envelopes for correspondence with family and friends (b) At least eight sheets of writing paper (c) One pencil ☒ ☐ ☐ Indigent incarcerated persons shall receive an amount of pre-stamped envelopes and writing paper sufficient to maintain communication with courts, legal counsel, officials of this office, elected officials, jail inspectors, government officials, and officials of the Board of State and Community Corrections. There shall be no limitation on the number of postage-paid envelopes and sheets of paper permitted for correspondence to the indigent incarcerated person's attorney and to the courts. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 30 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1064 LIBRARY SERVICES DM 1008 – Library Services The facility administrator shall develop written policies The Facility Manager or the authorized and procedures for library service in all Type II, III, and IV designee is responsible for the administration facilities. The scope of such service shall be determined of the library services and should appoint a by the facility administrator. The library service shall capable member to serve as a librarian to run include access to the following resources via paper the daily library operations. The library documents or through electronic media and include services shall include access to current current information on community services and information on community services and ☒ ☐ ☐ resources, and religious, educational, legal reference resources, and religious, educational, and material and recreational reading material. recreational reading material (15 CCR 1064). The librarian shall ensure that reading materials are provided to the general housing units and that any member assigned to assist with the delivery of library services has received the appropriate training in facility safety and security practices. 1065 EXERCISE AND OUT OF CELL TIME DM 1005 - Exercise and Out of Cell Time (a) The facility administrator of a Type II or III facility shall It is the policy of this office to provide develop written policies and procedures for a minimum of incarcerated persons with a minimum of 10 10 hours of out of cell time distributed over a period of hours of out of cell time distributed over a seven days to include: period of seven days. ☒ ☐ ☐ BSCC staff reviewed out of cell time documentation during the on-site inspection. The documentation appeared to show that they are allowing more than the required time to the incarcerated population. (1) an opportunity for three hours of exercise and DM 1005 - Exercise and Out of Cell Time ☒ ☐ ☐ With an opportunity for three hours of exercise and an opportunity of seven hours of recreation. (2) an opportunity for seven hours of recreation. DM 1005 - Exercise and Out of Cell Time ☒ ☐ ☐ With an opportunity for three hours of exercise and an opportunity of seven hours of recreation. Policies shall include reasonable and necessary DM 1005 - Exercise and Out of Cell Time procedures to ensure safety and security. The Detention Division Assistant Sheriff or the authorized designee shall be responsible for ensuring there is sufficient secure space ☒ ☐ ☐ allocated for physical exercise and recreation outside the cell and adjacent dayroom areas and that a schedule is developed to ensure accessibility to both activities for all inmates. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 31 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1066 BOOKS, NEWSPAPERS, PERIODICALS, AND DM 1009 - Mail WRITINGS DM 1009.7 – Books, Magazines, Newspapers, and Periodicals (a) The facility administrator of a Type II or III facility shall develop written policies and procedures which will permit Unless otherwise in conflict with this policy incarcerated persons to purchase, receive and read any and prohibited by the Facility Manager, book, newspaper, periodical, or writing accepted for incarcerated persons are permitted to ☒ ☐ ☐ distribution by the United States Postal Service. The purchase, receive, and read any book, facility administrator shall develop and implement a newspaper, periodical, or writing accepted for written plan to make available a current newspaper or distribution by the U. S. Postal Service. other like source, including a non-English language alternative, to ensure reasonable access to interested people. Nothing herein shall be construed as limiting the right of a facility administrator to: (1) exclude any publications or writings based on any DM 1009 - Mail legitimate penological interest; ☒ ☐ ☐ DM 1009.7 – Books, Magazines, Newspapers, and Periodicals (2) exclude obscene publications or writings, and DM 1009 - Mail mail containing information concerning where, how, DM 1009.7 – Books, Magazines, or from whom such matter may be obtained; and any Newspapers, and Periodicals matter of a character tending to incite murder, arson, riot, violent racism, or any other form of violence; any Obscene publications or writings and mail matter of a character tending to incite crimes against containing information concerning where or children; any matter concerning unlawful gambling or how such matter may be obtained; any an unlawful lottery; the manufacture or use of material that would have a tendency to incite ☒ ☐ ☐ weapons, narcotics, or explosives; or any other murder, arson, riot, violent racism, or any unlawful activity; other form of violence; any material that would have a tendency to incite crimes against children; any material concerning unlawful gambling or an unlawful lottery; any material containing information on the manufacture or use of weapons, narcotics, or explosives or any other unlawful activity. (3) open and inspect any publications or packages DM 1009 - Mail received by an incarcerated person; and ☒ ☐ ☐ DM 1009.7 – Books, Magazines, Newspapers, and Periodicals (4) restrict the number of books, newspapers, DM 1009 - Mail periodicals, or writings the incarcerated person may DM 1009.7 – Books, Magazines, have in their cell or elsewhere in the facility at one Newspapers, and Periodicals time. However, incarcerated persons are only ☒ ☐ ☐ allowed to store a limited amount of mail in their cells as determined by the Facility Manager. Excess mail will be stored with the incarcerated person's personal property and returned at the incarcerated person's release. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 32 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1067 ACCESS TO TELEPHONE DM 1010 – Telephone Access The facility administrator shall develop written policies The Detention Facility will provide access to and procedures which allow access to a telephone or telephones for use by incarcerated persons communication device beyond those telephone calls consistent with federal and state law. The which are required by Section 851.5 of the Penal Code. Facility Manager or the authorized designee Individuals who are known to have, or are perceived by shall develop written procedures establishing others as having hearing or speech impairments shall be ☒ ☐ ☐ the guidelines for access and usage (15 CCR provided access to the appropriate telecommunication 1067). All incarcerated persons will be device which will facilitate communication. Such devices provided a copy of the telephone usage rules may include but are not limited to videophones, as part of their incarcerated person teletypewriters, or third-party communications orientation during the booking process. assistance. An individual’s access to telephone communications shall not be withdrawn unless doing so is required to uphold the safety and security of the facility. 1068 ACCESS TO COURTS AND COUNSEL DM 603 – Inmate Access to Courts and Counsel The facility administrator shall develop written policies and procedures to ensure incarcerated persons have The purpose of this policy is to protect the access to the court and to legal counsel. constitutional rights of inmates to access the Such access shall consist of: courts and legal counsel, while holding ☒ ☐ ☐ inmates accountable to the rules and regulations that govern conduct in this facility. The staff at every level is reminded the fundamental constitutional right of access to courts does not end when a person is incarcerated. (a) unlimited mail as provided in Section 1063 of these DM 603 – Inmate Access to Courts and ☒ ☐ ☐ regulations, and, Counsel (b) confidential consultation with attorneys. DM 603 – Inmate Access to Courts and Counsel All communication between inmates and their attorneys is confidential, including telephone ☒ ☐ ☐ conversations, written communication and video conferencing. The content of written attorney-client communication will not be reviewed or censored but the documents may be inspected for contraband. 1069 ORIENTATION DM 503 – Handbook and Orientation (a) In Type II, III, and IV facilities, the facility administrator The Facility Manager shall provide an shall develop written policies and procedures for the effective method of orienting all incoming ☒ ☐ ☐ implementation of a program for people newly admitted incarcerated persons that includes an to the facility designed to orient them at the time of incarcerated person handbook. The placement in a living area. orientation should take place at the time of placement in a living area. Both written and verbal information shall be provided and DM 503 – Handbook and Orientation ☒ ☐ ☐ may be supplemented with video orientation. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 33 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Provision shall be made to provide accessible orientation DM 503 – Handbook and Orientation information to each person, including those with disabilities, limited literacy, or those with limited English The Facility Manager should consider proficiency (LEP). enlisting the assistance of volunteers who are qualified and proficient in both English and the language in which they are providing translation assistance to translate the ☒ ☐ ☐ orientation information. Use of outside translation sources may also be considered. Interpretive services will be provided to incarcerated persons who do not speak English or any of the other languages in which the orientation information is available. Such a program shall be published and include, but not DM 503 – Handbook and Orientation be limited to, the following: ☒ ☐ ☐ (1) correspondence, visiting, and telephone usage rules; (2) rules and disciplinary procedures; ☒ ☐ ☐ DM 503 – Handbook and Orientation (3) grievance procedures; ☒ ☐ ☐ DM 503 – Handbook and Orientation (4) programs and activities available and method of DM 503 – Handbook and Orientation ☒ ☐ ☐ application; (5) medical and mental health services; ☒ ☐ ☐ DM 503 – Handbook and Orientation (6) classification/housing assignments; ☒ ☐ ☐ DM 503 – Handbook and Orientation (7) court appearance where scheduled, if known; ☒ ☐ ☐ DM 503 – Handbook and Orientation (8) voting, including registration; ☒ ☐ ☐ DM 503 – Handbook and Orientation (9) zero tolerance policy against sexual abuse and DM 503 – Handbook and Orientation ☒ ☐ ☐ sexual harassment; and, (10) availability of personal care items and DM 503 – Handbook and Orientation ☒ ☐ ☐ opportunities for personal hygiene. 1070 INDIVIDUAL/FAMILY SERVICE PROGRAMS DM 1000 - Inmate Programs and Services DM 1006 – Education, Vocation, and The facility administrator of a Type II, III, or IV facility shall Rehabilitation develop written policies and procedures which facilitate cooperation with appropriate public or private agencies The educational and vocational programs for individual or family social service programs for offered by the Office are available to all incarcerated persons. Such a program shall utilize the eligible inmates and are subject to schedule, services and resources available in the community and ☒ ☐ ☐ space, personnel and other resource may be in the form of a resource guide or actual service constraints. delivery. Designated space for inmate education and vocational programs will, whenever practicable, be designed in consultation with the appropriate school authorities or educational/vocational service providers. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 34 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The range and source of such services shall be at the DM 1000 - Inmate Programs and Services discretion of the facility administrator and may include: DM 1006 – Education, Vocation, and (a) risk and needs assessments; Rehabilitation (b) best practices in: (1) individual, group or family counseling; Course offerings will be subject to need, (2) drug and alcohol abuse counseling; available resources, security concerns, (3) cognitive behavioral interventions; available space and inmate classification, (4) vocational testing and counseling; and may include the following: ☒ ☐ ☐ (5) employment counseling; (6) discharge and reentry planning; • Substance abuse and healthy lifestyles (c) referral to community resources and programs; education (d) reentry planning and service development; • Parenting courses (e) legal assistance; • Basic computer instruction (f) regional center services for the developmentally • Basic life skills disabled; and, • Other courses as deemed appropriate by (g) community volunteers. the Inmate Programs Sergeant 1071 VOTING DM 609 - Voting The facility administrator of a Type I (holding sentenced Inmates who have not been convicted of a incarcerated workers) II, III or IV facility shall develop felony and are in custody during trial continue written policies and procedures whereby the county to have the right to vote. Except for individual registrar of voters allows qualified voters to vote in local, inmates who have lost the right to vote, state, and federal elections, pursuant to election codes. sentenced inmates also maintain this right. ☒ ☐ ☐ Because inmates are unable to access public voting polls, the Facility Manager or the authorized designee shall develop written procedures whereby the county registrar of voters allows qualified inmates to vote in local, state and federal elections, pursuant to election codes. 1072 RELIGIOUS OBSERVANCES DM 1016 – Religious Programs The facility administrator of a Type I, II, III or IV facility This policy provides guidance regarding the shall develop written policies and procedures to provide ☒ ☐ ☐ right of incarcerated persons to exercise their opportunities for incarcerated persons to participate in religion and for evaluating accommodation religious services, practices, and counseling on a requests for faith-based religious practices of voluntary basis. incarcerated persons. 1073 GRIEVANCE PROCEDURE DM 608 - Grievances (a) Each administrator of a Type II, III, or IV facility and Type I facilities which hold incarcerated workers shall It is the policy of this office that any develop written policies and procedures whereby all incarcerated person may file a grievance incarcerated persons have the opportunity and ability to relating to conditions of confinement, which submit and appeal grievances relating to any conditions ☒ ☐ ☐ includes release date, housing, medical care, of confinement, including but not limited to: medical care; food services, safety, hygiene and sanitation classification actions; disciplinary actions; program needs, out of cell time opportunities, participation; telephone, mail, and visiting procedures; classification actions, disciplinary actions, and food, clothing, and bedding. program participation, telephone and mail Such policies and procedures shall include: use procedures, visiting procedures, and allegations of sexual abuse. (1) a grievance form; DM 608 – Grievances BSCC staff reviewed grievance forms while ☒ ☐ ☐ doing the on-site inspection. The form appeared to be compliant with this regulation. . 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 35 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) instructions for registering and appealing a DM 608 - Grievances ☒ ☐ ☐ grievance, including relevant deadlines; (3) a process for submission and handling of DM 608 - Grievances ☒ ☐ ☐ anonymous grievances; (4) resolution of the grievance at the lowest DM 608 – Grievances appropriate staff level; Staff shall attempt to informally resolve all grievances at the lowest level. All attempts to ☒ ☐ ☐ resolve a grievance shall be documented in the incarcerated person's management notes. If there is no resolution at this level, the incarcerated person may request a grievance form. (5) appeal to the next level of review; DM 608 – Grievances Incarcerated persons may appeal the finding of a grievance to the appropriate Lieutenant as the final level of appeal within two days of receiving the findings of the original ☒ ☐ ☐ grievance. The Lieutenant will review the grievance and either confirm or deny it. If the Lieutenant confirms the grievance, corrective actions will be initiated. In either case, the incarcerated person shall receive a written response to the appeal. (6) written reasons for denial of grievance at each DM 608 – Grievances level of review which acts on the grievance; BSCC staff reviewed a random sampling of grievances from January 2024 through February 2025. The documentation appeared ☒ ☐ ☐ to be compliant with this regulation. The staff responses were thorough and provided instructions to the incarcerated individuals when applicable. (7) provision for a non-automated initial response DM 608 - Grievances within a reasonable time limit which shall not exceed a period of 15 calendar days; ☒ ☐ ☐ (f) A provision for a non-automated initial response within a reasonable time limit which shall not exceed a period of 15 calendar days. (8) provision for resolving questions of jurisdiction DM 608 - Grievances ☒ ☐ ☐ within the facility; (9) provision for providing a copy of the grievance, DM 608 - Grievances appeal, response, and related documents to the ☒ ☐ ☐ incarcerated person; and, 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 36 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (10) The facility manager or designee shall conduct DM 608 – Grievances regular review of grievances, responses, and appeals. The Facility Manager should perform an annual audit of all incarcerated person grievances and complaints filed the previous calendar year. The Facility Manager should forward a memorandum to the Sheriff detailing the findings, including ☒ ☐ ☐ recommendations regarding any changes to policy or procedures or any additional training that might be warranted to reduce future complaints. Specific identifying information regarding dates, times, or individuals named in the complaints is not part of this process and should not be included in the memorandum. (b) Grievance System Abuse: DM 608 - Grievances The facility may establish written policy and procedure to ☒ ☐ control the submission of an excessive number of grievances. 1080 RULES AND DISCIPLINARY ACTIONS DM 600 – Discipline DM 600.3.1 – Inmate Rules and Sanctions Wherever discipline is administered, each facility administrator shall establish written rules and disciplinary It is the policy of this office to maintain written actions to guide the conduct of incarcerated persons. general categories of prohibited incarcerated person behavior that are clear, consistent, Notes: If discipline IS NOT administered, written policy and uniformly applied. Written rules and should indicate as such. If discipline IS administered, ☒ ☐ ☐ guidelines will be made available to all Sections 1080, 1081, 1082, 1083 and 1084 apply. incarcerated persons. They will include a process for resolving minor infractions and a hearing process for a more serious breach of incarcerated person rules. Criminal acts may be referred to the appropriate criminal agency. Such rules and disciplinary actions shall be stated simply DM 600 – Discipline and affirmatively and posted conspicuously in housing DM 600.3.1 – Inmate Rules and Sanctions units and the booking area or issued to each person upon booking. The Office is responsible for conspicuously posting notices about rules, disciplinary procedures, and actions in a conspicuous location, as set forth in 15 CCR 1080, and ☒ ☐ ☐ establishing procedures for communicating the rules effectively to inmates with disabilities and those who cannot read English sufficiently. BSCC staff noticed disciplinary rules posted throughout the facility. Rules are also available on the module kiosks. For those individuals with limited literacy, who are unable DM 600 – Discipline to read English, and for persons with disabilities, DM 600.3.1 – Inmate Rules and Sanctions provision shall be made for the jail staff to instruct them ☒ ☐ ☐ verbally or provide them with material in an understandable form regarding jail rules and disciplinary procedures and actions. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 37 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1081 PLAN FOR DISCIPLINE OF INCARCERATED DM 600 – Discipline PERSONS DM 600.3.1 – Inmate Rules and Sanctions Each facility administrator shall develop written policies Any incarcerated person who violates a minor and procedures for discipline of incarcerated persons. rule of the facility can be subject to the The plan shall include, but not be limited to, the following following informal disciplinary actions: elements: (a) Temporary Loss of Privileges: For minor acts of non- (a) Removal from programs. (Not to exceed conformance or minor violations of facility rules, staff may one (1) session) impose a temporary loss of privileges, such as access to (b) An extra work detail, not to exceed four (4) television, telephones, commissary, or lockdown for less hours. than 24 hours, provided there is written documentation (c) Confinement to cell, not to exceed four (4) and supervisory approval. hours. ☒ ☐ ☐ (d) Removal from a work assignment with no loss of work time credits. (e) Loss of cleanliness inspections rewards, not to exceed one (1) reward. (f) Loss of personal telephone privileges, not to exceed one 24-hour period. (Special Housing Only) (g) Loss of television privileges, not to exceed a 24-hour period. (Special Housing Only) (h) Loss of one personal visit. (i) Loss of one commissary service, except personal care items. (j) Loss of one Out-of-Cell Activity. (b) Disciplinary Actions: Major violations of facility rules DM 600 – Discipline or repetitive minor acts of non-conformance or repetitive DM 600.3.1 – Inmate Rules and Sanctions minor violations of facility rules shall be reported in writing by the staff member observing the act and submitted to Any incarcerated person found guilty of a the disciplinary officer. The consequences of such major violation or who is being processed violations may include, but are not limited to: administratively for a criminal violation can be subject to one or more of the following punitive actions: (a) Any disciplinary action given for a minor violation. (b) Loss of good time credits (sentenced individuals only). (c) Loss of work time credits per PC 4019 (sentenced individuals only). (d) Loss of visiting privileges, not to exceed ☒ ☐ ☐ three (3) weeks per violation. (e) Disciplinary separation, not to exceed thirty (30) days. (f) Restriction of personal phone calls, not to exceed one (1) week, with the exception of calls to bail bond agents, attorneys or doctors. (g) Loss of commissary privileges, except for personal hygiene items, for up to three (3) commissary days. (h) Removal of clothing and/or bedding. (Only when destruction of clothing or bedding is involved in the violation). (i) A 24- or 48-hour lockdown period during which the incarcerated person must stay in his cell with the exception of one hour out of cell each day. 1. Loss of good time/work time. DM 600 – Discipline ☒ ☐ ☐ DM 600.3.1 – Inmate Rules and Sanctions 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 38 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 2. Placement in disciplinary separation. DM 600 – Discipline ☒ ☐ ☐ DM 600.3.1 – Inmate Rules and Sanctions 3. Loss of privileges mandated by regulations. DM 600 – Discipline ☒ ☐ ☐ DM 600.3.1 – Inmate Rules and Sanctions A staff member with investigative and disciplinary DM 600 – Discipline authority shall be designated as a disciplinary officer to ☒ ☐ ☐ DM 600.3.1 – Inmate Rules and Sanctions impose such consequences. Staff shall not participate in disciplinary review if they are DM 600 – Discipline ☒ ☐ ☐ involved in the charges. DM 600.3.1 – Inmate Rules and Sanctions Such charges pending against an incarcerated person DM 600 – Discipline shall be acted on with the following provisions and within DM 600.3.1 – Inmate Rules and Sanctions specified timeframes: 1. A copy of the report, or a separate written notice An incarcerated person charged with a major ☒ ☐ ☐ of the violation(s), shall be provided to the rule violation shall be given a written incarcerated person. description of the incident and the rules violated at least 24 hours prior to a disciplinary hearing. 2. Unless declined by the incarcerated person, a DM 600 – Discipline hearing shall be provided no sooner than 24 hours DM 600.3.1 – Inmate Rules and Sanctions after the report has been submitted to the disciplinary officer and the incarcerated person has been Unless waived in writing by the incarcerated ☒ ☐ ☐ informed of the charges in writing. The hearing may person, hearings may not be held in less than be postponed or continued for a reasonable time 24 hours from the time of notification. through a written waiver by the incarcerated person, or for good cause. 3. The incarcerated person shall be permitted to DM 600 – Discipline appear on their own behalf at the time of hearing and DM 600.3.1 – Inmate Rules and Sanctions present witnesses and documentary evidence. The incarcerated person shall have access to staff or Incarcerated persons charged with major rule ☒ ☐ ☐ assistance when they have limited literacy, or the violations are entitled to be present at a issues are complex. hearing unless waived in writing or excluded because their behavior poses a threat to facility safety, security, and order. 4. A charge(s) shall be acted on no later than 72 DM 600 – Discipline hours after an incarcerated person has been DM 600.3.1 – Inmate Rules and Sanctions informed of the charge(s) in writing. Investigations involving major rule violations should be initiated within 24 hours of the ☒ ☐ ☐ receipt of the initial report and completed in sufficient time for the incarcerated person to have a disciplinary hearing, which is required within 72 hours of the time the incarcerated person was informed, in writing, of the charges. 5. Subsequent to final disposition of disciplinary DM 600 – Discipline charges by the disciplinary officer, the charges and DM 600.3.1 – Inmate Rules and Sanctions ☒ ☐ ☐ the action taken shall be reviewed by the facility manager or designee. 6. The incarcerated person shall be advised in a DM 600 – Discipline written statement by the fact-finders about the DM 600.3.1 – Inmate Rules and Sanctions evidence relied on and the reasons for the ☒ ☐ ☐ disciplinary action. A copy of the record shall be kept pursuant to Penal Code Section 4019.5. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 39 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 7. There shall be a policy of review and appeal to a DM 600 – Discipline supervisor on all disciplinary action. DM 600.3.1 – Inmate Rules and Sanctions A Disciplinary Review Board shall preside and conduct disciplinary hearings of major rule violations. The Disciplinary Review Board will consist of at least one Disciplinary Grievance Deputy and an impartial witnessing correctional deputy. The Disciplinary Review Board will have the responsibility and authority to rule on charges ☒ ☐ ☐ of rule violations. The Disciplinary Review Board shall also have the power to impose actions. Members of the Disciplinary Review Board shall not investigate nor preside over any disciplinary hearing on cases where he/she was a witness or was directly involved in the incident that generated the complaint. BSCC staff reviewed a random sampling of disciplinary reports from January 2024 through February 2025. The documentation appeared to be compliant with this regulation. 1082 FORMS OF DISCIPLINE DM 600 – Discipline DM 600.3.1 – Inmate Rules and Sanctions The degree of actions taken by the disciplinary officer shall be directly related to the severity of the rule Any incarcerated person found guilty of a infraction and promotion of desired behavior through a major violation or who is being processed progressive disciplinary process. Acceptable forms of administratively for a criminal violation can be discipline shall consist of, but not be limited to, the subject to one or more of the following following: punitive actions: (a) Loss of privileges. (b) Extra work detail. (a) Any disciplinary action given for a minor (c) Short term lockdown for less than 24 hours. violation. (d) Removal from work details. (b) Loss of good time credits (sentenced (e) Forfeiture of “good time” credits earned under Penal individuals only). Code Section 4019. (c) Loss of work time credits per PC 4019 (f) Forfeiture of “work time” credits earned under Penal (sentenced individuals only). Code Section 4019. (d) Loss of visiting privileges, not to exceed ☒ ☐ ☐ (g) Disciplinary separation. three (3) weeks per violation. (e) Disciplinary separation, not to exceed thirty (30) days. (f) Restriction of personal phone calls, not to exceed one (1) week, with the exception of calls to bail bond agents, attorneys or doctors. (g) Loss of commissary privileges, except for personal hygiene items, for up to three (3) commissary days. (h) Removal of clothing and/or bedding. (Only when destruction of clothing or bedding is involved in the violation). (i) A 24- or 48-hour lockdown period during which the incarcerated person must stay in his cell with the exception of one hour out of cell each day. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 40 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1083 LIMITATIONS ON DISCIPLINARY ACTIONS DM 600 – Discipline DM 600.10 – Limitations on Disciplinary The Penal Code and the State Constitution expressly Actions prohibit all cruel and unusual punishment. Disciplinary actions shall not include corporal punishment, group The U.S. and state constitutions expressly punishment when feasible, or physical or psychological prohibit all cruel or unusual punishment. degradation. Additionally, there shall be the following limitations: • In no case shall any incarcerated Additionally, there shall be the following limitations: person or group of incarcerated persons be (a) Disciplinary separation shall be considered an option delegated the authority to punish any other of last resort and as a response to the most serious and incarcerated person or group of incarcerated threatening behavior, for the shortest time possible, and persons (Penal Code § 4019.5; 15 CCR with the least restrictive conditions possible. 1083). • In no case shall a safety cell be used for disciplinary purposes (15 CCR 1083). • In no case shall any restraint device be used for disciplinary purposes (15 CCR 1083). • Food shall not be withheld as a disciplinary measure (15 CCR 1083). • Correspondence privileges shall not be withheld except in cases where the incarcerated person has violated correspondence regulations, in which case correspondence other than legal mail may be suspended for no longer than 72 hours without the review and approval of the Facility Manager (15 CCR 1083). In no case shall access to the courts and/or ☒ ☐ ☐ legal counsel be suspended as a disciplinary measure (15 CCR 1083). • No incarcerated person may be deprived of the implements necessary to maintain an acceptable level of personal hygiene (15 CCR 1083; 15 CCR 1265). • Disciplinary separation in excess of 30 days without review by the Detention Division Assistant Sheriff is prohibited. The review shall include a consultation with health care staff. Such reviews shall continue at least every 15 days thereafter until the disciplinary status has ended (15 CCR 1083). • Discipline may be imposed for sexual activity between incarcerated persons. However, such activity shall not be considered sexual abuse for purposes of discipline unless the activity was coerced (28 CFR 115.78(g)). • No discipline may be imposed for sexual contact with staff unless there is a finding that the staff member did not consent to such contact (28 CFR 115.78(e)). • No incarcerated person may be disciplined for falsely reporting sexual abuse or lying, even if an investigation does not establish evidence sufficient to substantiate the allegation, if the report was made in good faith based upon a reasonable belief that the alleged conduct occurred (28 CFR 115.78(f)). 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 41 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) If a person is on disciplinary separation status for DM 600 – Discipline 30 consecutive days there shall be a review by the DM 600.10 – Limitations on Disciplinary facility manager before the disciplinary separation Actions status is continued. This review shall include a consultation with health care staff. Such reviews shall If an incarcerated person is on disciplinary continue at least every fifteen days thereafter until separation status for 30 consecutive days, the disciplinary status has ended. This review shall there shall be a review by the Detention be documented. Division Assistant Sheriff before the disciplinary separation status is continued. The review shall include a consultation with ☒ ☐ ☐ health care staff. Such reviews shall continue at least every 15 days thereafter until the disciplinary status has ended. These reviews shall be documented. BSCC staff reviewed a random sampling of disciplinary housing reports from January 2024 through February 2025. The documentation appeared to be compliant with this regulation. (2) The disciplinary separation cells or cell shall have DM 600 – Discipline the minimum furnishings and space specified in Title DM 600.10 – Limitations on Disciplinary 24, Part 2, 1231.2.6 and 2.7. Occupants shall be Actions issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be Incarcerated persons in disciplinary deprived of them through any portion of the day separation shall not be deprived of bedding or ☒ ☐ ☐ except that those incarcerated persons who engage clothing except in cases where the in the destruction of bedding or clothing may be incarcerated person destroys such articles or deprived of such articles. The decision to deprive a uses them to attempt suicide (15 CCR person of such articles of clothing and bedding shall 1083(a)(2)). be reviewed by the facility manager or designee during each 24-hour period. (3) If after placement in separation, mental health or DM 600 – Discipline medical staff determine that an individual has serious DM 600.10 – Limitations on Disciplinary mental illness or an intellectual disability, they shall ☒ ☐ ☐ Actions be removed from disciplinary separation immediately upon this determination. (b) The delegation of authority to any incarcerated person DM 600 – Discipline or group of incarcerated people to exercise the right of DM 600.10 – Limitations on Disciplinary punishment over any other incarcerated person or group ☒ ☐ ☐ Actions of incarcerated people. Note: PC § 4019.5. (c) In no case shall a safety cell, as specified in Title 24, DM 600 – Discipline Part 2, 1231.2.5, or any restraint device be used for ☒ ☐ ☐ DM 600.10 – Limitations on Disciplinary disciplinary purposes. Actions 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 42 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) No incarcerated person may be deprived of the DM 600 – Discipline implements necessary to maintain an acceptable level of DM 600.10 – Limitations on Disciplinary personal hygiene as specified in Section 1265 of these Actions regulations. Whenever an incarcerated person in disciplinary separation is denied personal care items or activities that are usually ☒ ☐ ☐ authorized to the general population, except for restrictions imposed as a result of a disciplinary hearing, the correctional deputy taking such action shall document the circumstances that necessitated the need to restrict personal items or activities in the incarcerated person's management notes. (e) Food shall not be withheld as a disciplinary measure. DM 600 – Discipline DM 600.10 – Limitations on Disciplinary Actions ☒ ☐ ☐ Under no circumstances will an incarcerated person be denied food as a means of punishment. (f) Correspondence privileges shall not be withheld DM 600 – Discipline except in cases where the incarcerated person has DM 600.10 – Limitations on Disciplinary violated correspondence regulations, in which case Actions correspondence may be suspended for no longer than 72 hours, without the review and approval of the facility Incarcerated persons in disciplinary ☒ ☐ ☐ manager. separation shall have the same privileges to write and receive correspondence as incarcerated persons in general population, except in cases where incarcerated persons violated correspondence regulations. (g) In no case shall access to courts and legal counsel be DM 600 – Discipline suspended as a disciplinary measure. DM 600.10 – Limitations on Disciplinary Actions ☒ ☐ ☐ Access to courts and legal counsel shall not be suspended as a disciplinary measure. 1084 DISCIPLINARY RECORDS DM 600 – Discipline DM 601.5.1 – Archive of Files Penal Code Section 4019.5 requires that a record is kept ☒ ☐ ☐ of all disciplinary actions administered therefore. This The Disciplinary Separation File will be requirement may be satisfied by retaining copies of rule retained by the Office in accordance with violation reports and report of the disposition of each. established records retention schedules. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 43 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1206.5 MANAGEMENT OF COMMUNICABLE DM 712 – Communicable Diseases DISEASES IN A CUSTODY SETTING This policy is intended to provide guidelines (a) The responsible physician, in conjunction with the for facility staff to assist in minimizing the risk facility administrator and the county health officer, shall of contracting and/or spreading develop a written plan to address the identification, communicable diseases. In conjunction with treatment, control and follow-up management of the Sheriff's Office Bloodborne Pathogens tuberculosis and other communicable diseases. The plan Exposure Control Plan, the Detention ☒ ☐ ☐ shall cover the intake screening procedures, Division Aerosol Transmissible Disease identification of relevant symptoms, referral for a medical Exposure Control Plan, the Detention evaluation, treatment responsibilities during Division COVID Prevention Plan, and all incarceration and coordination with public health officials associated Office and County safety plans. for follow-up treatment in the community. The plan shall reflect the current local incidence of communicable diseases which threaten the health of incarcerated people and staff. (b) Consistent with the above plan, the health authority DM 712 – Communicable Diseases shall, in cooperation with the facility administrator and the county health officer, set forth in writing, policies and procedures in conformance with applicable state and ☒ ☐ ☐ federal law, which include, but are not limited to: (1) The types of communicable diseases to be reported; (2) The persons who shall receive the medical DM 712 – Communicable Diseases ☒ ☐ ☐ reports; (3) Sharing of medical information with incarcerated DM 712 – Communicable Diseases persons and custody staff; Communicating with employees, other employers and the local health officer ☒ ☐ ☐ regarding the suspected or diagnosed infectious disease status of referred incarcerated persons, including notification of exposed employees. (4) Medical procedures required to identify the DM 712 – Communicable Diseases presence of disease(s) and lessen the risk of exposure to others; Any incarcerated person suspected of having ☒ ☐ ☐ a communicable disease will be evaluated by a qualified health care professional as soon as reasonably practicable. (5) Medical confidentiality requirements; ☒ ☐ ☐ DM 712 – Communicable Diseases (6) Housing considerations based upon behavior, DM 712 – Communicable Diseases medical needs, and safety of the affected incarcerated persons; Incarcerated persons suspected of having ☒ ☐ ☐ communicable diseases will be appropriately isolated until disease confirmation and the period of communicability is determined. (7) Provisions for consent by an incarcerated person DM 712 – Communicable Diseases ☒ ☐ ☐ that address the limits of confidentiality; and, (8) Reporting and appropriate action upon the DM 712 – Communicable Diseases possible exposure of custody staff to a communicable disease. Notification to the public health department of all reportable diseases and conditions shall ☒ ☐ ☐ be made as soon as practicable. This is done by completing appropriate forms, and if necessary, contacting the public health department directly for situations of multiple spread occurrences. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 44 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1211 SICK CALL DM 702 – Non-Emergency Health Care The facility administrator, in cooperation with the health It is the policy of this office to provide daily authority, shall develop written policies and procedures, access to qualified health care professionals which provide daily sick call for all incarcerated persons in order for incarcerated persons to request or provision made that any incarcerated person medical services (15 CCR 1200). All health requesting medical/mental health attention be given such care requests will be documented, triaged, attention. and referred appropriately by medical staff. Qualified health care professionals will ☒ ☐ ☐ conduct sick call and clinics for health care services on a scheduled basis to ensure a timely response to requests for medical services. BSCC staff witnessed sick call appointments while on-site for the physical inspection. The appointments appeared to be compliant with this regulation. 1240 FREQUENCY OF SERVING DM 900 – Food Service DM 900.9 – Meal Service Procedure In Temporary Holding, Type I, II, and III facilities, and those Type IV facilities where food is served, food shall There must be no more than 14 hours be served three times in any 24-hour period. At least one between a substantial evening meal and of these meals shall include hot food. Supplemental food breakfast. must be served to incarcerated persons if more than 14 ☒ ☐ ☐ hours pass between evening and morning meals. Incarcerated persons who miss, or may miss, Additionally, supplemental food must be served to people a regularly scheduled meal must be provided on medical diets in less than the time period outlined with a beverage and a sandwich or substitute above, if prescribed by the responsible physician. meal. Approved snacks should be served to incarcerated persons on medical diets in less than the 14-hour period if prescribed by the Responsible Physician or registered dietitian. A minimum of fifteen minutes shall be allowed for the DM 900 – Food Service actual consumption of each meal except for those on DM 900.9 – Meal Service Procedure medical diets where the responsible physician has ☒ ☐ ☐ prescribed additional time. Incarcerated persons must be provided a minimum of 15 minutes dining time for each meal. Provisions shall be made for incarcerated persons who DM 900 – Food Service may miss a regularly scheduled facility meal. They shall DM 900.9 – Meal Service Procedure be provided with a substitute meal and beverage, and on ☒ ☐ ☐ medical diets shall be provided with their prescribed meal. 1260 STANDARD INSTITUTIONAL CLOTHING DM 805 – Incarcerated Person Hygiene DM 805.4.2 – Clothing Issue The standard issue of climatically suitable clothing to incarcerated people held after arraignment in all but An incarcerated person admitted to the Court Holding, Temporary Holding, and Type IV facilities facility for 72 hours or more and assigned to shall include, but not be limited to: a living unit shall be issued a set of facility (a) Clean socks and footwear; clothing. The issue of clothing appropriate to the climate for incarcerated persons shall ☒ ☐ ☐ include but is not limited to: (15 CCR 1260): • Clean socks. • Clean outer garments. • Clean undergarments (e.g., shorts, undershirt, two bras and four pairs of underwear). • Footwear. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 45 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Clean outergarments; and, DM 805 – Incarcerated Person Hygiene DM 805.4.2 – Clothing Issue ☒ ☐ ☐ (c) Clean undergarments; DM 805 – Incarcerated Person Hygiene DM 805.4.2 – Clothing Issue ☒ ☐ ☐ (1) For males – shorts and undershirt, and DM 805 – Incarcerated Person Hygiene DM 805.4.2 – Clothing Issue ☒ ☐ ☐ (2) For females – bra and two pairs of panties. DM 805 – Incarcerated Person Hygiene DM 805.4.2 – Clothing Issue ☒ ☐ ☐ The person’s personal undergarments and footwear may DM 805 – Incarcerated Person Hygiene be substituted for the institutional undergarments and DM 805.4.2 – Clothing Issue footwear specified in this regulation. This option notwithstanding, the facility has the primary responsibility An incarcerated person's personal to provide the personal undergarments and footwear. ☒ ☐ ☐ undergarments and footwear may be substituted for the institutional undergarments and footwear, provided there is a legitimate medical necessity for the items and they are approved by the medical staff. All issued and exchanged clothing shall be clean and free DM 805 – Incarcerated Person Hygiene of holes or tears, reasonably fitted, durable, easily DM 805.4.2 – Clothing Issue laundered and repaired. Undergarments shall be clean, free of holes or tears, and substantially free of stains. All issued and exchanged clothing shall be Individuals shall be able to select the garment type more clean and free of holes or tears, reasonably compatible with their gender identity and gender ☒ ☐ ☐ fitted, durable, and easily laundered and expression. repaired. Undergarments shall be clean, free of holes or tears, and substantially free of stains. Individuals shall be able to select the garment type more compatible with their gender identity and gender expression. 1264 CONTROL OF VERMIN IN PERSONAL CLOTHING There shall be written policies and procedures developed by the facility administrator to control contamination ☒ ☐ ☐ and/or spread of vermin in all incarcerated people’s personal clothing. Infested clothing shall be cleaned, disinfected, or stored in a closed container so as to eradicate or stop the spread of vermin. 1265 ISSUE OF PERSONAL CARE ITEMS DM 805 – Incarcerated Person Hygiene DM 805.7 – Personal Hygiene of Incarcerated There shall be written policies and procedures developed Persons by the facility administrator for the issue of personal hygiene items. Personal hygiene items, hair care services, and facilities for showers will be provided in ☒ ☐ ☐ accordance with applicable laws and regulations. This is to maintain a standard of hygiene among incarcerated persons in compliance with the requirements established by state laws as part of a healthy living environment. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 46 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Each menstruating person shall be provided with sanitary DM 805 – Incarcerated Person Hygiene napkins, panty liners, and tampons as requested with no DM 805.7 – Personal Hygiene of Incarcerated maximum allowance. Persons Incarcerated persons shall, upon request, be ☒ ☐ ☐ provided with materials necessary for personal hygiene with regard to their menstrual cycle and reproductive system. These items include tampons, sanitary pads and panty liners and will be provided free of charge, regardless of indigency status. Each person to be held over 24 hours who is unable to DM 805 – Incarcerated Person Hygiene supply themself with the following personal care items, DM 805.7 – Personal Hygiene of Incarcerated because of either indigency or the absence of a canteen, Persons shall be issued: (a) Toothbrush, Each incarcerated person held more than 24 hours who does not have the following personal care items because of either indigency, or the absence of an incarcerated ☒ ☐ ☐ person canteen shall be issued the following items: • Toothbrush • Dentifrice • Soap • Comb • Shaving implements (b) Dentifrice, DM 805 – Incarcerated Person Hygiene DM 805.7 – Personal Hygiene of Incarcerated ☒ ☐ ☐ Persons (c) Soap, DM 805 – Incarcerated Person Hygiene DM 805.7 – Personal Hygiene of Incarcerated ☒ ☐ ☐ Persons (d) Comb, and DM 805 – Incarcerated Person Hygiene DM 805.7 – Personal Hygiene of Incarcerated ☒ ☐ ☐ Persons (e) Shaving implements. DM 805 – Incarcerated Person Hygiene DM 805.7 – Personal Hygiene of Incarcerated ☒ ☐ ☐ Persons Personal care items shall be issued within the first 12 DM 805 – Incarcerated Person Hygiene hours of housing assignment. DM 805.7 – Personal Hygiene of Incarcerated Persons Personal care items shall be issued within the ☒ ☐ ☐ first 12 hours of a housing assignment. BSCC staff confirmed that personal care items are issued during the booking process. Incarcerated persons shall not be required to share any DM 805 – Incarcerated Person Hygiene personal care items listed in items “a” through “d.” DM 805.7 – Personal Hygiene of Incarcerated ☒ ☐ ☐ Persons 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 47 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Incarcerated people will not share disposable razors. DM 805 – Incarcerated Person Hygiene DM 805.7 – Personal Hygiene of Incarcerated ☒ ☐ ☐ Persons Double edged safety razors, electric razors, and other DM 805 – Incarcerated Person Hygiene shaving instruments capable of breaking the skin, when DM 805.7 – Personal Hygiene of Incarcerated shared among incarcerated people, must be disinfected Persons between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections Regulations with detailed hair care cleaning 979 and 980, Division 9, Title 16, California Code of ☒ ☐ ☐ and sanitation requirements shall be posted Regulations. in a conspicuous place for use by all hair care personnel and incarcerated persons. Single- use items, such as cotton pads and neck strips, shall be properly disposed of immediately after a single use. 1266 SHOWERING DM 805 – Incarcerated Person Hygiene DM 606.7 - Showering ☒ ☐ ☐ There shall be written policies and procedures developed by the facility administrator for showering/bathing. Incarcerated persons shall be permitted to shower/bathe DM 805 – Incarcerated Person Hygiene upon assignment to a housing unit and at least every DM 606.7 – Showering other day or more often if possible. ☒ ☐ ☐ Inmates shall be permitted to shower upon assignment to a housing unit, at least every other day thereafter and more often if practicable. Absent exigent circumstances, no person shall be DM 805 – Incarcerated Person Hygiene prohibited from showering at least every other day DM 606.7 - Showering following assignment to a housing unit. If showering is ☒ ☐ ☐ prohibited, it must be approved by the facility manager or designee, and the reason(s) for prohibition shall be documented. 1267 HAIR CARE SERVICES DM 606 - Grooming (a) Hair care services shall be available. ☒ ☐ ☐ The Facility Manager or the authorized designee shall establish written procedures for incarcerated person hair care services. (b) Except those who may not shave for reasons of DM 606 - Grooming identification in court, incarcerated people shall be allowed to shave daily and receive hair care services at Incarcerated persons shall generally be least once a month. The facility administrator may permitted to receive hair care services once suspend this requirement in relation to people who are ☒ ☐ ☐ per month after being in custody for at least considered to be a danger to themselves or others. 30 days. Staff may suspend access to hair care services if an incarcerated person appears to be a danger to themself or others or to the safety and security of the facility. (c) Equipment shall be disinfected, after each use, by a DM 606 - Grooming method approved by the State Board of Barbering and Cosmetology to meet the requirements of Title 16, Grooming equipment will be disinfected ☒ ☐ ☐ Division 9, Sections 979 and 980, California Code of before and after each use by the methods Regulations. approved by the State Board of Barbering and Cosmetology to meet the requirements. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 48 of 52 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1270 STANDARD BEDDING AND LINEN ISSUE DM 805 – Incarcerated Person Hygiene DM 805.4.1 – Bedding Issue The standard issue of clean suitable bedding and linens, for each incarcerated person entering a living area who Mattresses will be serviceable and enclosed is expected to remain overnight, shall include, but not be ☒ ☐ ☐ in an easily cleanable, nonabsorbent material limited to: and conform to the size of the bunk. (a) one serviceable mattress which meets the Mattresses will be cleaned and disinfected requirements of Section 1272 of these regulations; when an incarcerated person is released or upon reissue. (b) one mattress cover or one sheet; DM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ DM 805.4.1 – Bedding Issue (c) one towel; and, DM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ DM 805.4.1 – Bedding Issue (d) one blanket or more depending up on climatic DM 805 – Incarcerated Person Hygiene conditions. ☒ ☐ ☐ DM 805.4.1 – Bedding Issue Policy and procedure shall require that items (a), (b), and DM 805 – Incarcerated Person Hygiene (d) above be provided prior to the first night in the facility. ☒ ☐ ☐ DM 805.4.1 – Bedding Issue Two blankets or sleep bag may be issued in place of one DM 805 – Incarcerated Person Hygiene mattress cover or one sheet at the request of the DM 805.4.1 – Bedding Issue incarcerated person. ☒ ☐ ☐ Two blankets or a sleep bag may be issued in place of one mattress cover or one sheet at the request of the incarcerated person. 1280 FACILITY SANITATION, SAFETY, AND DM 800 – Sanitation Inspections MAINTENANCE It is the policy of the Office to maintain a safe The facility administrator shall develop written policies and sanitary facility. To accomplish this goal, and procedures for the maintenance of an acceptable regular sanitation and housekeeping level of cleanliness, repair and safety throughout the inspections of the detention facilities will be facility. Such a plan shall provide for a regular schedule conducted on a scheduled basis. They will be ☒ ☐ ☐ of housekeeping tasks and inspections to identify and conducted to ensure an acceptable level of correct unsanitary or unsafe conditions or work practices cleanliness, repair and safety throughout the which may be found. facilities and shall provide for a regular schedule of housekeeping tasks and inspections to identify and correct unsanitary and/or unsafe conditions or work practices which may be found. Medical care housing as described in Title 24, Part 2, DM 800 – Sanitation Inspections Section 1231.2.14, shall be cleaned and sanitized ☒ ☐ ☐ according to policies and procedures established by the health authority. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 49 of 52 A353 Type II & III PRO eff. 01.01.25 DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Are minors held in jail cells? No Juveniles are held in this facility. Facilities that do not hold minors in the jail cells are not ☐ ☒ ☐ subject to Title 15, Article 9 biennial inspections; however, if minors are held in the building, they may be subject to the requirements of WIC §207.1. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and ☐ ☐ ☒ procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 1101 RESTRICTIONS ON CONTACT WITH INCARCERATED ADULTS The facility administrator shall establish policies and procedures to restrict sight and sound contact, as ☐ ☐ ☒ defined in Section 1006, between detained minors and adults confined in the facility. The policies and procedures should consider trauma-informed approaches in protecting minors from contact. In situations where brief or accidental contact may occur, such as booking or facility movement, facility staff (trained in the supervision of incarcerated people) shall ☐ ☐ ☒ maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. 1102 CLASSIFICATION 1B The facility administrator shall develop and implement a ☐ ☐ ☒ written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include the following: (a) a procedure for receiving and transmitting information regarding minors who present a risk or hazard to self or others while confined at the facility, and ☐ ☐ ☒ the separation of such minors to the extent possible within the limits of the facility. (b) a procedure to provide care for any minor who appears to be in need of or who requests medical, mental health, or developmental disability treatment. ☐ ☐ ☒ Written procedures shall be established by the responsible health administrator in cooperation with the facility administrator. (c) a suicide prevention program designed to identify, monitor, and provide treatment to those minors who ☐ ☐ ☒ present a suicide risk. (d) provide that minors be housed separately from adults and not be allowed to come or remain in contact ☐ ☐ ☒ with adults except as provided in Section 208(c) of the Welfare and Institutions Code. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 50 of 52 A353 Type II & III PRO eff. 01.01.25 DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1103 RELEASE PROCEDURES 2B Facility staff shall notify the parents or guardians prior to ☐ ☐ ☒ the release of a minor. The minor's personal clothing and valuables shall be returned to the minor, parents or guardian, upon the minor's release or consent. 1104 SUPERVISION OF MINORS 3B The facility administrator shall develop and implement ☐ ☐ ☒ policy and procedures that provide for: (a) continuous around-the-clock supervision of minors with assurance that staff can hear and respond; and, (b) safety checks of minors at least once every 30 minutes. These safety checks shall include the direct visual observation of movement and skin. Safety checks shall not be replaced, but may be supplemented by, an ☐ ☐ ☒ audio/visual electronic surveillance system designed to detect overt, aggressive, or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented. 1105 RECREATIONAL PROGRAMS 4B The facility administrator shall develop written policies and procedures to provide a recreation program that ☐ ☐ ☒ shall protect the welfare of minors and incarcerated adults, recognize facility security needs and comply with minimum jail standards for recreation (California Code of Regulations, Title 15, Section 1065). 1106 DISCIPLINARY PROCEDURES 5B Nothing in this regulation shall prevent the administrator from removing a detained minor from the general population or program for reasons of the minor's mental or physical health; or under any circumstances in which ☐ ☐ ☒ the safety of the minor, incarcerated adults, staff, the program or community is endangered, pending a disciplinary action or review. With the exceptions noted below, the provisions of Section 1080-1084 shall apply when a minor is involved in disciplinary actions. (a) Pursuant to Welfare and Institutions Code Section 208.3, minors may not be placed in room confinement ☐ ☐ ☒ for disciplinary purposes. (b) Permitted forms of discipline include: ☐ ☐ ☒ (1) temporary loss of privileges; and, (2) loss of privileges mandated by applicable ☐ ☐ ☒ regulations. (c) Access to visitation and recreation shall be restricted only after a second level review by a supervisor or ☐ ☐ ☒ manager and shall not extend beyond five days without subsequent review. (d) Prohibited forms of discipline include: ☐ ☐ ☒ (1) discipline that does not fit the violation; (2) corporal punishment; ☐ ☐ ☒ (3) discipline imposed by incarcerated persons; ☐ ☐ ☒ 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 51 of 52 A353 Type II & III PRO eff. 01.01.25 DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) placement in safety cells, sobering cells, or any other cell not specifically designated for the ☐ ☐ ☒ detention of minors; (5) deprivation of food; and, ☐ ☐ ☒ (6) room confinement. ☐ ☐ ☒ 1120 EDUCATION PROGRAM FOR MINORS IN JAILS Whenever a minor is held in a Type II or III facility, the ☐ ☐ ☒ facility administrator shall coordinate with the County Department of Education or County Superintendent of Schools to provide education programs as required by Section 48200 of the Education Code. 1122.5 PREGNANT MINORS (a) The health administrator, in cooperation with the ☐ ☐ ☒ facility administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant ☐ ☐ ☒ minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery or termination of the pregnancy shall ☐ ☐ ☒ not be restrained by the use of leg or waist restraints, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery or termination of the pregnancy, shall not be restrained by the wrists, ☐ ☐ ☒ ankles, or both, unless deemed necessary for the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, ☐ ☐ ☒ labor, delivery, or recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, they shall be advised, orally or in writing, of the ☐ ☐ ☒ standards and policies governing pregnant minors. 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PRO 25-26 Page 52 of 52 A353 Type II & III PRO eff. 01.01.25 BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION BSCC Code: 5641 FACILITY: Sonoma Main Adult Detention TYPE: II RC: 848 FIELD REPRESENTATIVE: Matthew Schuler DATE: March 3, 2025 ROOMS EACH ROOM Cell Applicable # EACH CELL Tota DIMENSIONS FIXTURES* Location Type Standards Cells # RC l RC (L x W x H) T U W F S Beds Booking Notes: Holding cell capacity is based on bench space (18" per prisoner). There is an additional non-rated waiting area with seating for 36. 1 Holding 1980 1 4 (4) 10.6' X 7.3' X 8.5' 1 1 1 2 Safety 1980 1 1 (1) 10.6' X 6.9' X 8.5' 1 3 Safety 1980 1 1 (1) 10.6' X 6.3' X 8.5' 1 4 Safety 1980 1 1 (1) 10.6' X 6.5' X 8.5' 1 5 Sobering 1980 1 8 (8) 10.6' X 16.0' X 8.0' 1 1 1 6 Sobering 1980 1 3 (3) 12.6' X 5.9' X 8.5' 1 1 1 7 Sobering 1980 1 3 (3) 12.6' X 6.0' X 8.5' 1 1 1 8 Holding 1980 1 2 (2) 12.5' X 5.0' X 8.5' 1 1 1 9 Holding 1980 1 2 (2) 12.5' X 5.3' X 8.5' 1 1 1 10 Holding 1980 1 8 (8) 12.6' X 10.1' X 8.5' 1 1 1 11 Holding 1980 1 8 (8) 12.5' X 8.0' X 8.5' 1 1 1 12 Holding 1980 1 11 (11) 10.3' X 10.8' X 8.5' 1 1 1 Waiting Non- 23.6' X 31.0' X 8.5' 2 2 2 rated Court Holding – 1st Floor Notes: These court holding cells are under the command of detention; Holding cell capacity based on bench space. Notes: There are six courts located at the end of the tunnel, each with a holding cell. (Not inspected, Pre 1/1/1978 construction) 1 Holding 1980 1 12 (12) 15.5' X 10.3' X 8.5' 2 2 2 2 Holding 1980 1 4 (4) 6.5' X 8.0' X 8.5' 1 1 1 3 Holding 1980 1 4 (4) 6.5' X 8.0' X 8.5' 1 1 1 4 Holding 1980 1 4 (4) 6.5' X 11.4' X 8.5' 1 1 1 5 Holding 1980 1 11 (11) 8.6' X 15.0' X 8.5' 2 2 2 Court Holding – 2nd Floor 1 Holding 1980 1 2 (2) 7.9' X 9.1' X 8.5' 1 1 1 2 Holding 1980 1 8 (8) 7.5' X 14.5' X 8.5' 1 1 1 3 Holding 1980 1 8 (8) 7.9' X 14.5' X 8.5' 1 1 1 5641 Sonoma SHRF Sonoma Main Adult Detention II CI LASE 25-26 1 A360 LAS Adult.doc 4 Holding 1980 1 2 (2) 8.0' X 8.5' X 8.5' 1 1 1 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds Court Holding – 3rd Floor Notes: Holding cell capacity is based on bench space (18" per prisoner). 1 Holding 1980 1 8 (8) 11.2' X 11.1' X 8.5' 1 1 1 2 Holding 1980 1 4 (4) 7.0' X 11.1' X 8.5' 1 1 1 3 Holding 1980 1 4 (4) 7.0' X 11.1' X 8.5' 1 1 1 4 Holding 1980 1 4 (4) 7.0' X 11.1' X 8.5' 1 1 1 5 Holding 1980 1 4 (4) 6.9' X 10.3' X 8.5' 1 1 1 6 Holding 1980 1 4 (4) 7.0' X 10.3' X 8.5' 1 1 1 7 Holding 1980 1 4 (4) 6.9' X 10.3' X 8.5' 1 1 1 8 Holding 1980 1 4 (4) 7.0' X 10.3' X 8.5' 1 1 1 9 Holding 1980 1 8 (8) 11.1' X 10.3' X 8.5' 1 1 1 A Module – Double 1988 23 2 2 46 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 27 1 1 27 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 B Module – Double 1988 19 2 2 38 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 31 1 1 31 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 C Module – Double 1988 23 2 2 46 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 27 1 1 27 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 D Module – Double 1988 19 2 2 38 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 31 1 1 31 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 E Module – EG Single 1991 6 1 1 6 1 1 1 Double 1991 44 2 2 88 1 1 1 5641 Sonoma SHRF Sonoma Main Adult Detention II CI LASE 25-26 2 A360 LAS Adult.doc Dayroom 1991 5114 square feet 5 EP (PC) Single 1991 2 1 1 2 1 1 1 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds Double 1991 5 2 2 10 1 1 1 Dayroom 1991 536 square feet 1 EA (Ad. Single 1991 7 1 1 7 1 1 1 Seg.) Dayroom 1991 488 square feet 1 F Module – Mental Health 2 (Co-Ed) Notes: FA and FP are used for Mental Health Overflow, with FP also used for Ad. Seg Notes: During the 2010-12 inspection, security glazing had been added to the second tier to limit/prevent suicide attempts by jumping. Plan review was done. Inmates have scheduled use of both levels (at alternating times) depending on classification. FG Double 1988 10 2 2 20 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 30 1 1 30 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 FA Single 1980 4 1 1 4 7.5' X 10.6' X 8.5' 1 1 1 FP Single 1980 4 1 1 4 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 2 G Module – Double 1991 52 2 2 104 1 1 1 Single 1991 6 1 6 6 1 1 1 Dayroom 4619 square feet 7 H Module – Double 1991 30 2 2 60 Single 1991 36 1 56 36 1 1 1 Dayroom 5305 square feet 7 I Module – Medical Notes: Sheltered housing for outpatient medical services, with some mental health overflow. One shower for the unit. Double 1988 4 2 2 (8) 1 1 1 Single 1980 8 1 1 (8) 1 1 1 J Module – Double 1991 34 2 2 68 1 1 1 Single 1991 17 1 1 17 1 1 1 Dayroom 4388 square feet 7 5641 Sonoma SHRF Sonoma Main Adult Detention II CI LASE 25-26 3 A360 LAS Adult.doc R Module Notes: General population with primarily mental health programming for inmates (male and female) who are at a higher functioning level than those on the MH unit. Single 1980 50 1 1 50 10.6' X 7.5' X 8.5' 1 1 1 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # R RC (L x W x H) T U W F S Beds C Dayroom 1980 9 Male Special – Admin. Segregation (three sections) ME Single 1980 26 1 1 26 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 3 MA Single 1980 14 1 1 14 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 2 MS Single 1980 12 1 1 12 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 2 Mental Health Module Notes: Sheltered housing for outpatient mental health services. Cells 3, 4, 12, and 13 are observation cells. Safety 1980 1 1 (1) 8.2' X 11.2' X 9.0' 1 Safety 1980 1 1 (1) 7.5' X 11.2' X 9.0' 1 Observatio Single 1980 2 1 1 (2) 7.5' X 11.0' X 9.0' 1 1 1 n Observatio Single 1980 2 1 1 (2) 7.9' X 12.4' X 9.0' 1 1 1 n Single 1980 18 1 1 (18) 14.0' X 7.5' X 8.5' 1 1 1 Double 1988 10 2 2 (20) 14.0' X 7.5' X 8.5' 1 1 1 Dayroom 1980 5 5641 Sonoma SHRF Sonoma Main Adult Detention II CI LASE 25-26 4 A360 LAS Adult.doc ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S General Notes: • June 29, 1987 letter from architect Ehrenhrantz confirms cell square footage calculations as meeting or exceeding 70 square feet in original facility (1980 regulations). Board of Corrections July 17, 1991 letter to county outlines bench space and capacity calculations for holding cells. • All cells in 1996 expansion (Modules E, G, J and H) are at least 70 square feet (irregular shapes). • Housing Locations: • First Floor: Booking; I, MH and R Modules; court holding • Second Floor: A, B, C, D, F and Male Special Modules; court holding • Expansion: E, G, H and J Modules • Third Floor: Court holding • Between the 2004 and 2005 inspections, the rated capacity was increased from 696 to 786; with beds added in Modules B, E, G and H. • On November 11, 2006 the rated capacity was increased to 827 after 20 beds were added to H Module, 16 beds were added to J Module, and 5 beds were added to C Module. • On May 17, 2007 the rated capacity was increased to 837 after 10 beds (total) were added in A and B Modules. • During the 06-08 Inspection, the LASE was corrected to reflect the existing configuration. The number of medical beds was increased by one to 60 (total). • During the 08-10 Inspection, several wooden cell doors in Modules E and R had replaced with steel doors. • During the 08-10 Inspection, the Mental Health Module outdoor recreation yard had been divided into two separate areas (23.5 x 24 and 23.5 x 16.6). • During the 2010-12 inspection, pony-walls had been added to separate the dayroom in the Mental Health Module into three areas to allow for additional out-of-cell time for separate classifications. • During the 2010-12 inspection, more wooden cell doors in Modules I, F and R had replaced with steel doors. • Notes: On February 6, 2012 the rated capacity was increased to 841 after four of the single cells were double bunked in C Module. • Notes: On October 17, 2012 the rated capacity was increased to 848 after double bunking cells in Module E, Unit EP. • Notes: 2012-2014 Inspection. The general uses of the houses units were removed from the LASE. Inmates are shifted between units depending on population demographics. Cell door upgrades to steel continue in Modules I, F and R 5641 Sonoma SHRF Sonoma Main Adult Detention II CI LASE 25-26 1 A360 LAS Adult.doc PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT TYPE I, II, III AND IV FACILITIES APPLICABLE REGULATIONS: 3/80; 8/86; 5/88; 1/91 Title 24, California Code of Regulations (CCR) BSCC Code: 5641 FACILITY NAME: Sonoma Main Adult Detention FACILITY TYPE: II APPLICABLE REGULATIONS (Check All That Apply): 3/80: X 8/86: 5/88: X 1/91: X OTHER: FIELD REPRESENTATIVE: Matthew Schuler DATE: March 3, 2025 ARTICLE/SECTION YES NO N/A COMMENTS Temporary Holding Cells (2.2) X The initial facility was constructed under 1980 regulations, and the expansion was Contain 10 square feet of floor per inmate constructed under 1991 regulations. Limited to no more than 16 inmates X No smaller than 40 square feet X Contain sufficient seating to accommodate all inmates X Toilet accessible X Water fountain accessible X Wash basin accessible X Provides clear visual supervision X Telephone accessible X Weapons Locker (3.12) X External to the security area and equipped with individual compartments, locks and keys Temporary Staging Cell or Room (2.3) X There are no cells of this type in the facility; the regulation text was deleted from the checklist. Detoxification Cells (2.4) X Contain 20 square feet of floor per inmate Limited to no more than 8 inmates X No smaller than 60 square feet X Contain toilet X Contain washbasin X Contain drinking fountain X Partitions or handrails located next to toilet fixture to X provide support Provide easy, unobstructed visual observation X Padding on the floor X Shower-Delousing Room (3.4) X Available in reception/booking Secure Vault or Storage Space (2.1) X Available for inmate valuables 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PHY 25-26 1 A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Telephone (2.1) X Available for inmate use per Penal Code § 851.5 Safety Cells (2.5) X Contain 48 square feet with one floor dimension at least 6 feet and ceiling height of at least 8 feet Limited to no more than one inmate X Contain flush ring toilet with controls located outside X the cell Padded floor, door and walls X Equipped with variable intensity, security light, X inaccessible to occupant Vertical view panel not more than 4 inches wide and at X least 24 inches long, in or adjacent to the door Provide a food pass with lockable shutter no more than X 4 inches high and located at least 30 inches above the floor Single Occupancy Cells (2.6) X Maximum capacity of one inmate Contain a minimum of 60 square feet of floor area in X Type I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet X Contain toilet, washbasin and drinking fountain X Contain a bunk, desk and seat (Desk and seat not X required in Type I in later, less restrictive 1986 standards) Multiple Occupancy Cells (8227) X There are no cells of this type in the facility; the regulation text was deleted from the checklist. Multiple Occupancy Rooms (8229) X There are no cells of this type in the facility; the regulation text was deleted from the checklist. Double Occupancy Cells (2.7) X Some single cells constructed under the 5-88: Added provision for double occupancy cells 1980 regulations have been double-bunked under the 1988 regulations. Maximum capacity of two inmates Contain a minimum of 60 square feet of floor space in X Type I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet and one X floor dimension at least 6 feet Contain toilet, washbasin and drinking fountain X Contain 2 bunks, 1 desk and seat (Desk and seat X not required in Type I facilities) Dormitories (2.8) X There are no cells of this type in the facility; the regulation text was deleted from the checklist. Dayrooms (2.9) X 8-86: Added requirement for 3 foot wide corridors in front of cells-rooms 35 square feet of floor area per inmate X Contain tables and seating to accommodate the X maximum number of inmates served 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PHY 25-26 2 A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Access to toilets, washbasins and drinking fountains X Available to all inmates in Type II and III facilities X (excluding special use cells) and to workers in Type I facilities Shower (3.4) X Later less restrictive 1994 regulations allow for a 1:20 ratio. Available on a ratio of 1:16 Lighting (3.6) X Sufficient to permit easy reading. Night lighting is sufficient to allow good supervision. 8-86: Specifies at least 20 foot-candles at desk level and in grooming areas, with night lighting not to exceed 5 foot-candles Beds-Bunks (3.5) X 30 inches wide and 76 inches long Comfortable Living Environment [102(c)6] X A comfortable living environment is maintained through an adequate heating and cooling system. Exercise Area -Type II, III and WA IV (2.10) X At least one exercise area must contain a minimum of 900 square feet 8-86: Outdoor exercise area provided X 8-86: Clear height of 15 feet with required surface X area meeting a formula of: 80% of maximum rated inmate population and number of one-hour exercise periods per day = required surface area Program Space - Type II and III (2.11) X Sufficient area and furnishings to meet the needs of the facility programs Dining Facilities (2.17) X 15 square feet per inmate being fed Toilets, washbasins and showers are not in the X same room or not in view of inmate dining Visiting (2.18) X Sufficient visiting area Contact visits whenever possible for minimum security X inmates Attorney Interviews (2.26) X Provide for confidential attorney consultation 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PHY 25-26 3 A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Safety Equipment Storage (2.19) X Adequate space is provided for storage of equipment such as fire extinguishers, SCBA, emergency lights, etc. Janitor Closet (2.20) X Located in security areas lockable, containing a mop sink and storage space Storage Rooms (2.21) X Sufficient space to accommodate inmate property, bedding and supplies Audio or Video Monitoring System -NA Type IV X 9/16/93 Alternate Means of Compliance (2.22) allows for inmate-activated emergency call buttons throughout both the original facility Audio monitoring system capable of alerting staff in a and the expansion. A special CSA (then central control BOC) review in 1998 identified that emergency call buttons are not available in Modules F and R and in Court Holding. They were installed in September 2001 and the facility is now in compliance with this requirement. Video monitoring in corridors, main entries and/or exits X and programs or activity areas Fire Detection and Alarm System [102(c)6] X Automatic fire alarm system capable of alerting staff in a central control point Emergency Power (2.24) X Available to provide minimal lighting, maintain communications, alarm, fire, life and security systems Provide Space for: X Barber/beauty shop (2.15) 8-86: Limit requirement to Type II and III facilities (Deleted 2/99)) Canteen (2.16) X 8-86: Added for II, III & IV facilities Confidential Interview Rooms (2.25) X 8-86: Added for Type II facilities 5641 Sonoma SHRF Sonoma Main Adult Detention II CI PHY 25-26 4 A381 PHY Type 80 86 88 91.dot (9/98) TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 5660 FACILITY NAME: SONOMA-NORTH COUNTY FACILITY FACILITY TYPE: II PERSON(S) INTERVIEWED: LIEUTENANT GRENIER AND DEPUTY RAGSAC FIELD REPRESENTATIVE: MATTHEW SCHULER DATE: MARCH 3, 2025 TITLE 15 SECTION P/P REFERENCE – COMMENTS2 1020 CORRECTIONS OFFICER CORE COURSE3 Sonoma County Detention Division Manual (DM) DM 300 – Continuing Professional Education (a) In addition to the provisions of California Penal Code Section DM 301 – Training for Managers 831.5, all custodial personnel of a Type I, II, III, or IV facility shall DM 303 – Training successfully complete the “Corrections Officer Core Course” as described in Section 179 of Title 15, CCR, within one year from the The BSCC Standards and Training for Corrections (STC) date of assignment. division found the agency in compliance with applicable (b) Custodial Personnel who have successfully completed the regulations during the 2025-2026 compliance monitoring course of instruction required by Penal Code Section 832.3 shall also cycle. successfully complete the “Corrections Officer Basic Academy Supplemental Core Course” as described in Section 180 of Title 15, CCR, within one year from the date of assignment. 1021 JAIL SUPERVISORY TRAINING Prior to assuming supervisory duties, jail supervisors shall complete the core training requirements pursuant to Section 1020, Corrections Officer Core Course. In addition, supervisory personnel of any Type I, II, III or IV jail shall also be required to complete either the STC Supervisory Course (as described in Section 181, Title 15, CCR) or the POST supervisory course within one year from date of assignment. 1023 JAIL MANAGEMENT TRAINING Managerial personnel of any Type I, II, III or IV jail shall be required to complete either the STC management course (as described in Section 182, Title 15, CCR) or the POST management course within one year from date of assignment. 1025 CONTINUING PROFESSIONAL TRAINING With the exception of any year that a core training module is successfully completed, all facility/system administrators, managers, supervisors, and custody personnel of a Type I, II, III, or IV facility shall successfully complete the “annual required training” specified in Section 184 of Title 15, CCR. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 3 For STC participating agencies, consistency with training sections 1020, 1021, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 1 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027 NUMBER OF PERSONNEL DM 200 – Supervision of Incarcerated Persons A sufficient number of personnel shall be employed in DM 212 – Staffing Plan each local detention facility to ensure the implementation ☒ ☐ ☐ and operation of the programs and activities required by The facility is not currently housing these regulations. incarcerated persons. Facility staff being used at the Main Adult Facility. Whenever there is a person in custody, there shall be at DM 200 – Supervision of Incarcerated least one employee on duty at all times in a local Persons detention facility or in the building which houses a local DM 212 – Staffing Plan detention facility who shall be immediately available and accessible to incarcerated people in the event of an It is the policy of the Sonoma County Sheriff's emergency. ☒ ☐ ☐ Office to ensure the safety, security and efficient operation of this facility by assigning custody personnel according to a detailed staffing plan that is developed and maintained in accordance with law. Such an employee shall not have any other duties which DM 200 – Supervision of Incarcerated would conflict with the supervision and care of Persons incarcerated people in the event of an emergency. DM 212 – Staffing Plan ☒ ☐ ☐ The facility is not currently housing incarcerated persons. Facility staff being used at the Main Adult Facility. Whenever one or more females are in custody, there DM 200 – Supervision of Incarcerated shall be at least one female employee who shall be Persons immediately available and accessible to such females. DM 212 – Staffing Plan Note: Reference PC § 4021. ☒ ☐ ☐ Whenever any female inmate(s) are confined in either detention facility, there shall be an appropriately trained female deputy assigned, available, and accessible for the supervision of the female inmates in that facility In order to determine if there is a sufficient number of DM 200 – Supervision of Incarcerated personnel for a specific facility, the facility administrator Persons shall prepare and retain a staffing plan indicating the DM 212 – Staffing Plan personnel assigned in the facility and their duties. Such a staffing plan shall be reviewed by the Board staff at the ☒ ☐ ☐ The Sheriff or the authorized designee shall time of their biennial inspection. The results of such a complete an annual comprehensive staffing review and recommendations shall be reported to the analysis to evaluate personnel requirements local jurisdiction having fiscal responsibility for the facility. and available staffing levels. The staffing analysis will be used to determine staffing needs and to develop staffing plans. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 2 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027.5 SAFETY CHECKS DM 504 - Safety Checks The facility administrator shall develop and implement Safety checks shall be conducted at least policy and procedures for conducting safety checks that twice every hour, no less than 10 minutes include, but are not limited to, the following: apart. No more than 60 minutes should lapse (a) Safety checks will determine the safety and well- between each safety check being of individuals and shall be conducted at least hourly through direct visual observation of all people held ☒ ☐ ☐ and housed in the facility. The facility is not currently housing incarcerated persons. The “Pipe” system is used at this facility. Supervisors review the Rounds Activity Tracking System (RATS) Inspection Log once a shift. (b) There shall be no more than a 60-minute lapse DM 504 - Safety Checks between safety checks. Safety checks shall be conducted at least ☒ ☐ ☐ twice every hour, no less than 10 minutes apart. No more than 60 minutes should lapse between each safety check. (c) Safety checks for people in sobering cells, safety DM 504 - Safety Checks cells, and restraints shall occur more frequently as DM 513 – Safety, Sobering, and Observation outlined in section 1055, section 1056, and section 1058 Cells of these regulations. ☒ ☐ ☐ Intermittent direct visual observation rounds of inmates held in Observation Cells shall be completed by Correctional Staff two times every 30 minutes, with rounds being completed at least 10 minutes apart. (d) Safety checks shall occur at random or varied DM 504 - Safety Checks intervals. Safety checks shall be conducted on an ☒ ☐ ☐ irregular schedule (staggered) so that incarcerated persons cannot predict when the checks will occur. (e) There shall be a written plan that includes the DM 504 - Safety Checks documentation of all safety checks. Documentation shall include: ☒ ☐ ☐ Actual times of the checks and notations (1) the actual time at which each individual safety should be recorded on the appropriate logs. check occurred; (2) the location where each individual safety check DM 504 - Safety Checks occurred, such as a cell, module, or dormitory ☒ ☐ ☐ number; and, (3) Initials or employee identification number of staff DM 504 - Safety Checks who completed the safety check(s). ☒ ☐ ☐ 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 3 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) A documented process by which safety checks are DM 504 - Safety Checks reviewed at regular defined intervals by a supervisor or facility manager, including methods of mitigating patterns The agency has implemented an internal of inconsistent documentation, or untimely completion of, audit system that requires the shift supervisor safety checks. to review and document any discrepancies in the timeliness of safety checks at the conclusion of each shift. Safety check documentation shall be reviewed at regular, defined intervals by the Facility Manager or supervisor. The review shall include any noted inconsistent ☒ ☐ ☐ documentation or any untimely completion of safety checks. Supervisors on each shift shall conduct and document unannounced rounds to identify and deter staff sexual abuse and sexual harassment. Staff are prohibited from alerting other staff members that these supervisory rounds are occurring, unless such announcement is related to the legitimate operational functions of the facility (28 CFR 115.13(d)). These unannounced rounds shall be documented by the Supervisor in the Supervisor’s Activity Log. 1028 FIRE AND LIFE SAFETY STAFF DM 402 - Fire Safety DM 402.6 – Fire Training Whenever there is a person in custody, there shall be at least one person on duty at all times who meets the The Training Manager is responsible for training standards established by the Board for general ensuring that within the first six months of fire and life safety. [Penal Code section 6030(c)]. assignment to the facility all staff members ☒ ☐ ☐ receive training on the use of the facility's firefighting equipment sufficient to demonstrate proficiency. The staff should receive refresher training at least annually on the use of firefighting equipment. All sworn staff are trained in fire and life safety. The facility manager shall ensure that there is at least one DM 402 - Fire Safety person on duty who trained in fire and life safety DM 402.6 – Fire Training procedures that relate specifically to the facility. ☒ ☐ ☐ Each shift will have at least one designated staff member who is trained to maintain the facility's firefighting equipment. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 4 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1029 POLICY AND PROCEDURES MANUAL4 Sonoma County Detention Division Manual (DM) Facility administrator(s) shall develop and publish a Sonoma County Patrol Division Manual (PM) manual of policy and procedures for the facility. The policy and procedures manual shall address all Policy last updated: 01/28/2025. applicable Title 15 and Title 24 regulations and shall be comprehensively reviewed and updated at least every ☒ ☐ ☐ two years. Such a manual shall be made available to all employees. Notes: The policies and procedures required in subsections (a)(6) and (a)(7) may be placed in a separate manual to ensure confidentiality. Subsections (c) and (d) do not apply and have been deleted. (a) The manual for Temporary Holding, Type I, II, and III DM Chapter 2 – Organization and facilities shall provide for, but not be limited to, the Administration following: ☒ ☐ ☐ DM 200 – Supervision of Incarcerated (1) Table of organization, including channels of Persons communications. (2) Inspections and operations reviews by the facility DM 207 – Administrative and Supervisory administrator/manager. ☒ ☐ ☐ Inspections (3) Policy on the use of force that meets current state PM 300 -Use of Force and federal legal requirements and includes ☒ ☐ ☐ PM 300.3.4 – Restrictions on the Use of prohibition of the use of carotid restraint and choke Carotid Control Hold holds. (4) Policy on the use of restraint equipment, including DM 705 – Health Care for Pregnant the restraint of pregnant persons as referenced in ☒ ☐ ☐ Incarcerated Persons Penal Code Section 3407. DM 705.6 - Restraints (5) Procedure and criteria for screening newly DM 502 - Reception ☒ ☐ ☐ received persons for release. (6) Security and control including physical counts and DM 205 – Key and Electronic Access Device searches of the facility and incarcerated persons, Control contraband control, and key control. DM 504 -Safety Checks Each facility administrator shall, at least annually, DM 605 - PREA (Prison Rape Elimination review, evaluate, and make a record of security ☒ ☐ ☐ Act) measures. The review and evaluation shall include internal and external security measures of the facility including security measures specific to prevention of Last formal review: February 4, 2025. sexual abuse and sexual harassment. (7) Emergency procedures include: DM 402.3 – Fire Suppression Pre-Planning (A) fire suppression preplan as required by ☒ ☐ ☐ section 1032 of these regulations; (B) escape, disturbances, and the taking of DM 400- Facility Emergencies ☒ ☐ ☐ hostages; DM 409 - Escapes (C) mass arrests; DM 400- Facility Emergencies ☒ ☐ ☐ DM 400.12 – Civil Disturbance (D) natural disasters; ☒ ☐ ☐ DM 400- Facility Emergencies (E) periodic testing of emergency equipment; DM 400- Facility Emergencies ☒ ☐ ☐ and, 4 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 5 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (F) storage, issue, and use of weapons, DM 400- Facility Emergencies ammunition, chemical agents, and related ☒ ☐ ☐ security devices. (8) Suicide Prevention. DM 711- Mental Health Screening and Evaluation DM 718 – Mental Health – Suicide ☒ ☐ ☐ Prevention Suicide prevention training occurs annually for all security staff. (9) Separation of incarcerated persons. ☒ ☐ ☐ DM 507 - Classification (10) Zero tolerance in the prevention of sexual abuse DM 605 - PREA (Prison Rape Elimination and sexual harassment. ☒ ☐ ☐ Act) (11) Policy and procedure to detect, prevent, and DM 605 - PREA (Prison Rape Elimination respond to retaliation against any staff or person after ☒ ☐ ☐ Act) reporting any abuse. (12) Release policy, including release planning for DM 514 – End of Term Release ☒ ☐ ☐ incarcerated persons. (e) The manual for Temporary Holding, Court Holding, DM 605 - PREA (Prison Rape Elimination Type I, II, III, and IV facilities shall provide for, but not be Act) limited to, the following: (1) multiple internal ways for incarcerated people to privately report sexual abuse and sexual ☒ ☐ ☐ harassment, retaliation by other incarcerated persons or staff for reporting sexual abuse and sexual harassment, and staff neglect or violation of responsibilities that may have contributed to such incidents, (2) a method for uninvolved incarcerated persons, DM 605 - PREA (Prison Rape Elimination family, community members, and other interested Act) third parties to report sexual abuse or sexual ☒ ☐ ☐ harassment. The method for reporting shall be The Sonoma County Sheriff’s Office PREA publicly posted at the facility. Policy is posted on the department’s website. 1030 SUICIDE PREVENTION PROGRAM DM 711- Mental Health Screening and Evaluation The facility shall have a comprehensive written suicide DM 718 – Mental Health – Suicide prevention program developed by the facility Prevention administrator or designee, in conjunction with the health authority and mental health director, to identify, monitor, The Sonoma County Sheriff's Office and provide treatment to those incarcerated persons who ☒ ☐ ☐ recognizes every life is important and has present a suicide risk. value, therefore there is no higher priority The program shall include the following: than the preservation of life. In order to protect the health and wellbeing of all incarcerated persons, this comprehensive written suicide prevention and intervention policy, will be reviewed and approved by the medical and mental health vendors 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 6 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Annual suicide prevention training for all custodial DM 711- Mental Health Screening and personnel. Evaluation DM 718 – Mental Health – Suicide Prevention ☒ ☐ ☐ All Staff who have direct contact with incarcerated persons shall receive suicide prevention training. BSCC staff confirmed that all staff receive annual suicide prevention training. (b) Intake screening for suicide risk immediately upon DM 711- Mental Health Screening and intake and prior to housing assignment. Evaluation DM 718 – Mental Health – Suicide Prevention ☒ ☐ ☐ At Booking, staff members are trained to identify suicidal incarcerated persons or those who pose a high risk of suicide by taking into consideration the totality of all information received. (c) Suicide prevention screening during special DM 711- Mental Health Screening and situations, including placement in restrictive housing, Evaluation following a hearing, and after a transfer or change in DM 718 – Mental Health – Suicide classification. Prevention Incarcerated persons identified as being a risk of suicide require closer supervision in a setting that minimizes opportunities for self- harm. Correctional Staff with concurrence ☒ ☐ ☐ from mental health and/or medical staff will discuss the most appropriate housing location for the incarcerated person. Every incarcerated person is different, and every situation is different, and all housing assignments will be carefully evaluated on a case-by-case basis, with the safety of the incarcerated person being the paramount concern. (d) Provisions facilitating communication among DM 711- Mental Health Screening and arresting/transporting officers, facility staff, court staff, Evaluation medical and mental health personnel in relation to suicide DM 718 – Mental Health – Suicide risk. Prevention ☒ ☐ ☐ The Detention Division recognizes that suicide prevention cannot be effective without good communication and collaboration between custody, mental health and medical staff. The main purpose of the Suicide Prevention Committee is to facilitate such communication 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 7 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Housing recommendations for people at risk of DM 711- Mental Health Screening and suicide that balance safety and environment. The least Evaluation restrictive environment should be considered. DM 718 – Mental Health – Suicide Prevention ☒ ☐ ☐ Housing options for incarcerated persons at a risk of suicide shall carefully take into consideration the isolation aspects of the housing assignment. The following strategies will be used to reduce the amount of time an incarcerated person is isolated and/or feels isolated in their cell. (f) Supervision depending on level of suicide risk. DM 711- Mental Health Screening and Evaluation ☒ ☐ ☐ DM 718 – Mental Health – Suicide Prevention (g) Suicide attempt and suicide intervention policies and DM 711- Mental Health Screening and procedures. Evaluation DM 718 – Mental Health – Suicide Prevention When a staff member becomes aware an incarcerated person is attempting suicide or appears to have committed suicide, he/she will immediately announce over the radio, or by any other communication method at ☒ ☐ ☐ his/her disposal, the exact location of the incident. Available backup Deputies, the Sergeant responsible for the area, and Medical Staff shall immediately respond to the area of the incident. When an appropriate number of backup Deputies have arrived for an incarcerated person who has attempted suicide and the incarcerated person is under control, Correctional Staff and/or Medical Staff will immediately begin providing medical aid and/or life saving measures. (h) Provisions for reporting suicides and suicides DM 711- Mental Health Screening and attempts. Evaluation ☒ ☐ ☐ DM 718 – Mental Health – Suicide Prevention (i) Multi-disciplinary administrative review of suicides and DM 711- Mental Health Screening and attempted suicides as defined by the facility Evaluation administrator, including the development of a corrective DM 718 – Mental Health – Suicide action plan to address deficiencies identified in the Prevention administrative review. ☒ ☐ ☐ The Suicide Prevention Committee shall review any completed suicide or attempted suicide requiring off-site medical care or hospitalization within 30 days and, if necessary, assist in the implementation of corrective actions. Additionally, an administrative review. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 8 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (j) Provisions for follow up care as needed. DM 711- Mental Health Screening and Evaluation DM 718 – Mental Health – Suicide Prevention ☒ ☐ ☐ All identified acutely suicidal incarcerated persons or high suicide risk incarcerated persons shall receive preventative supervision, treatment and therapeutic follow- up in compliance with the policies and procedures of the Detention Division. (k) Plan for mental health consultation following return DM 711- Mental Health Screening and from court as determined by the mental health director. Evaluation ☒ ☐ ☐ DM 718 – Mental Health – Suicide Prevention 1032 FIRE SUPPRESSION PREPLANNING DM 400- Facility Emergencies DM 402 – Fire Safety Pursuant to Penal Code Section 6031.1(b), the facility DM 402.3 – Fire Suppression Pre-Planning administrator shall consult with the local fire department ☒ ☐ ☐ having jurisdiction over the facility, with the State Fire BSCC reviewed documentation of joint Marshal, or both, in developing a plan for fire suppression reviews, which are documented on a cover which shall include, but not be limited to: sheet to ensure the plan is current. (a) a fire suppression pre-plan developed with the local DM 400- Facility Emergencies fire department to be included as part of the policy and DM 402 – Fire Safety procedures manual (Title 15, California Code of DM 402.3 – Fire Suppression Pre-Planning Regulations Section 1029); ☒ ☐ ☐ Pursuant to Penal Code § 6031.1, the Facility Manager shall, in cooperation with the local fire department or other qualified entity, develop a plan for responding to a fire. (b) monthly fire prevention inspections by facility staff DM 400- Facility Emergencies with two-year retention of the inspection record; DM 402 – Fire Safety DM 402.3 – Fire Suppression Pre-Planning The Office shall be inspected by an appointed staff member who is qualified to perform fire and safety inspections on a monthly basis to ensure that fire safety standards are ☒ ☐ ☐ maintained. BSCC staff confirmed that monthly fire drills are performed at each facility. BSCC staff reviewed the monthly fire inspections and confirmed the retention of the documentation was compliant with this regulation. (c) fire prevention inspections as required by Health and DM 400- Facility Emergencies Safety Code Section 13146.1(a) and (b) which requires DM 402 – Fire Safety inspections at least once every two years; DM 402.3 – Fire Suppression Pre-Planning ☒ ☐ ☐ The last fire inspection occurred on 01/19/2024. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 9 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) an evacuation plan; and, DM 400- Facility Emergencies DM 402 – Fire Safety ☒ ☐ ☐ DM 402.3 – Fire Suppression Pre-Planning (e) a plan for the emergency housing of incarcerated DM 400- Facility Emergencies people in the case of fire. DM 402 – Fire Safety DM 402.3 – Fire Suppression Pre-Planning The Facility Manager or the authorized designee shall develop a plan for the emergency housing of incarcerated persons in the event of a fire (15 CCR 1032(e)). The ☒ ☐ ☐ plan should include procedures for continuing to house incarcerated persons in the facility, identification of alternate facilities and the potential capacity of those facilities, incarcerated person transportation options, and contact information for allied agencies. This plan shall be reviewed annually and revised if necessary. 1040 POPULATION ACCOUNTING DM 203 – Incarcerated Person Records 0B Each facility administrator shall maintain a demographics It is the policy of this office that all records accounting system which reflects the monthly average shall be complete and comprehensive, daily population of sentenced and non-sentenced people resulting in reliable data that provides by gender and juvenile status. information about each incarcerated person's period of confinement, as well as histories of ☒ ☐ ☐ previous confinement in this facility. All incarcerated person records are official office documents and should be used for official business only. Incarcerated person records are a vital component of the criminal justice system and should only be released to authorized persons. Facility administrators shall provide the Board with DM 203 – Incarcerated Person Records applicable demographic information as described in the ☒ ☐ ☐ Jail Profile Survey. BSCC staff confirmed that the Jail Profile Survey was current. 1041 RECORDS DM 203 – Incarcerated Person Records (a) Each facility administrator of a Type I, II, III or IV It shall be the responsibility of the Detention facility shall develop written policies and procedures for Records Bureau, Classification Unit, the maintenance of individual records for each Programs Unit, and Medical Department to incarcerated person which shall include, but not be maintain records on all persons who have limited to, intake information, personal property receipts, been committed or assigned to this facility, commitment papers, court orders, reports of disciplinary ☒ ☐ ☐ including but not limited to the following: actions taken, medical orders issued by the responsible intake information, personal property physician and staff response, and non-medical receipts, commitment papers, court orders, information regarding disabilities and other limitations. reports of disciplinary actions taken, medical orders issued by the responsible physician and staff response, and non-medical information regarding disabilities and other limitations. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 10 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Each facility administrator shall collect accurate, DM 203 – Incarcerated Person Records uniform data for every allegation of sexual abuse at DM 605 - PREA (Prison Rape Elimination facilities under its direct control and from other facilities Act) with which it contracts for the confinement of its incarcerated people. The data collected shall include, at ☒ ☐ ☐ a minimum, the data necessary to satisfy the reporting requirements of 34 U.S.C. section 30303(a)(1). Note: federal survey on sexual violence. 1044 INCIDENT REPORTS DM 600.3.3 – Rule Violation Reports Each facility administrator shall develop written policies The Office will retain copies of rule violation and procedures for the maintenance of written records reports, including the disposition of each and reporting of all incidents which result in physical violation (15 CCR 1084) in accordance with harm, or serious threat of physical harm, to an employee the Office records retention policy. Rule or incarcerated person of a detention facility or other violation incident reports are required for ☒ ☐ ☐ person. major rule violations or any other violation that will require investigation or a formal resolution. The staff member who observed or detected the rule violation or who was charged with investigating a rule violation is responsible for completing the rule violation incident report. Such records shall include the names of the persons DM 600.3.3 – Rule Violation Reports involved, a description of the incident, the actions taken, and the date and time of the occurrence. The Disciplinary Grievance Deputy investigating the violation shall ensure that certain items are documented in the investigation or rule violation incident report, including: • Date and time the explanation and the written copy of the complaint and appeal process was provided to the incarcerated ☒ ☐ ☐ person. • The incarcerated person's response to the charges. • Reasons for any sanctions. • The identity of any staff or witnesses involved, as revealed by the incarcerated person. • The findings of the Disciplinary Review Board. • The incarcerated person's appeal, if any. • The appeal findings, if applicable. Such a written record shall be prepared by the staff DM 600.3.3 – Rule Violation Reports assigned to investigate the incident and submitted to the ☒ ☐ ☐ facility manager or designee. 1045 PUBLIC INFORMATION PLAN DM 210 – Community Relations and Public Information Plan Each facility administrator of a Type I, II, III or IV facility DM 210.3 - Responsibilities shall develop written policies and procedures for the ☒ ☐ ☐ dissemination of information to the public, to other government agencies, and to the news media. The public and incarcerated persons shall have available for review the following material: (a) The Board of State and Community Corrections DM 210 – Community Relations and Public Minimum Standards for Local Detention Facilities as ☒ ☐ ☐ Information Plan found in Title 15 of the California Code of Regulations. DM 210.3 - Responsibilities 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 11 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facility rules and procedures affecting incarcerated DM 210 – Community Relations and Public people as specified in sections: ☒ ☐ ☐ Information Plan (1) 1045, Public Information Plan DM 210.3 - Responsibilities (2) 1061, Education Plan DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (3) 1062, Visiting DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (4) 1063, Correspondence DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (5) 1064, Library Service DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (6) 1065, Exercise and Out of Cell Time DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (7) 1066, Books, Newspapers, Periodicals and DM 210 – Community Relations and Public Writings ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (8) 1067, Access to Telephone DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (9) 1068, Access to Courts and Counsel DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (10) 1069, Orientation DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (11) 1070, Individual/Family Service Programs DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (12) 1071, Voting DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (13) 1072, Religious Observance DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (14) 1073, Grievance Procedure DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (15) 1080, Rules and Disciplinary Actions DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (16) 1081, Plan for Discipline of Incarcerated DM 210 – Community Relations and Public Persons ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (17) 1082, Forms of Discipline DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities (18) 1083, Limitations on Discipline DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 12 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (19) 1200, Responsibility for Health Care Services DM 210 – Community Relations and Public ☒ ☐ ☐ Information Plan DM 210.3 - Responsibilities 1046 DEATH IN CUSTODY DM 511 - Reporting In-Custody Deaths DM 719 - Inmate Death – Clinical Care (a) The facility administrator shall develop written policy Review and procedures to comply with the in-custody death reporting requirements of Government Code section All in-custody deaths shall be reported within ☒ ☐ ☐ 12525. The facility administrator shall submit a copy of 10 days of the death to the state Attorney the report filed pursuant to section 12525 to the BSCC General’s office and Board of State and within 10 days of an in-custody death. Community Corrections, in accordance with reporting guidelines and statutory requirements. (b) The facility administrator, in cooperation with the DM 511 - Reporting In-Custody Deaths health administrator, shall develop written policy and DM 719 - Inmate Death – Clinical Care procedures to conduct an initial review and complete a Review written report of every in-custody death within 30 days of the death. The team that conducts the initial review shall The initial CMR should be conducted by the ☒ ☐ ☐ include, at a minimum, the facility administrator or Responsible Physician and, if available, a designee, the health administrator, the responsible mental health care professional. The CMR physician and other health care, and supervision staff should be finalized within 30 days by the who are relevant to the incident. Responsible Physician. The findings should be shared with the treating staff. Deaths shall be reviewed to determine the DM 511 - Reporting In-Custody Deaths appropriateness of clinical care; whether changes to DM 719 - Inmate Death – Clinical Care policies, procedures, or practices are warranted; and to Review identify issues that require further study. ☒ ☐ ☐ Corrective actions identified through the CMR should be implemented and monitored in accordance with policy. (c) The facility administrator shall submit a copy of the DM 511 - Reporting In-Custody Deaths initial review report of every in-custody death to the DM 719 - Inmate Death – Clinical Care BSCC within 60 days of the death. The facility Review administrator shall provide a copy of the initial review ☒ ☐ ☐ report that comports with the disclosure requirements of An Initial Review report shall be written and section 832.10 of the Penal Code. submitted to the Board of State and Community Corrections within 60 days of the death. The initial review report shall contain the following DM 511 - Reporting In-Custody Deaths information: DM 719 - Inmate Death – Clinical Care (1) Demographic information Review (A) Full name of the decedent (B) Date of birth BSCC staff confirmed through speaking with (C) Date of death staff, that an in-custody death report would (D) Time of death contain all the information required in this (E) Gender section. Sonoma has not had an ICD since (F) Race and ethnicity the section has been updated to require this (G) Relevant medical history information. ☒ ☐ ☐ (2) Facility Information (A) Name and location of the detention facility (B) Description of the location where the death occurred within the facility (C) Date and time of the incident (D) Detention facility personnel (including names and roles) involved in the reporting of the death or incident (3) Any relevant circumstances leading up to death, including behavioral health or medical issues. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 13 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) In any case in which a minor dies while detained in a DM 511 - Reporting In-Custody Deaths jail, lockup, or court holding facility the BSCC may inspect DM 719 - Inmate Death – Clinical Care and evaluate the jail, lockup, or court holding facility Review pursuant to the provisions of this subchapter within 30 calendar days of the death. Any inquiry made by the No minors are held within this facility. Board shall be limited to the standards and requirements set forth in these regulations. 1050 CLASSIFICATION PLAN DM 507 - Classification DM 507.4 – Classification Plan (a) Each administrator of a temporary holding, Type I, II, or III facility shall develop and implement a written This policy describes the Sonoma County classification plan designed to properly assign Sheriff's Office's classification process, which incarcerated persons to housing units and activities is designed to properly assign incarcerated according to the categories of gender identity, age, persons to housing units and activities criminal sophistication, seriousness of crime charged, according to the categories of sex, age, physical or mental health needs, assaultive/non- criminal sophistication, seriousness of crime assaultive behavior, risk of being sexually abused, or charged, physical or mental health needs, sexually harassed and other criteria which will provide for ☒ ☐ ☐ assaultive/non-assaultive behavior and other the safety of the incarcerated people and staff. Such criteria which will provide for the safety of the housing unit assignment shall be accomplished to the incarcerated persons and staff. extent possible within the limits of the available number of distinct housing units or cells in a facility. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, and a record of each person's classification level, housing restrictions, and housing assignments. Each administrator of a Type II or III facility shall establish DM 507 - Classification and implement a classification system which will include DM 507.4 – Classification Plan the use of classification officers or a classification committee in order to properly assign incarcerated The classification correctional deputy shall persons to housing, work, rehabilitation programs, and review the status of all incarcerated persons leisure activities. Such a plan shall include the use of as who have been incarcerated in the facility for much information as is available about and from the more than 30 days. Additional reviews should incarcerated person and shall provide for a channel of occur each 30 days thereafter. The review appeal by the incarcerated person to the facility should examine changes in the incarcerated administrator or designee. Each person may request a person's behavior or circumstances and review of their classification plan no more often than 30 should either raise, lower, or maintain the days from their last review. ☒ ☐ ☐ classification status. The review shall also reassess an incarcerated person's risk of Note: Subsection (b) does not apply and has been victimization or abusiveness based on any deleted. additional relevant information since an incarcerated person's initial assessment. During the on-site inspection, BSCC staff sat down with a Classification Deputy and watched them perform a classification review and initial interview. Both appeared to be compliant with this regulation. (c) In deciding housing and programming assignments, DM 507 - Classification the agency shall consider on a case-by-case basis DM 507.4 – Classification Plan whether a placement would ensure the health and safety DM 507.7 – Reviews and Appeals of the incarcerated person, and whether the placement ☒ ☐ ☐ would present management or security problems. A person’s own views with respect to their own safety shall be given serious consideration. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 14 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1051 COMMUNICABLE DISEASES DM 712 – Communicable Diseases The facility administrator, in cooperation with the This policy is intended to provide guidelines responsible physician, shall develop written policies and for facility staff to assist in minimizing the risk procedures specifying those symptoms that require of contracting and/or spreading medical isolation of an incarcerated person until a communicable diseases. In conjunction with ☒ ☐ ☐ medical evaluation is completed. the Sheriff's Office Bloodborne Pathogens Exposure Control Plan, the Detention Division Aerosol Transmissible Disease Exposure Control Plan, the Detention Division COVID Prevention Plan, and all associated Office and County safety plans. At the time of intake into the facility, an inquiry shall be DM 712 – Communicable Diseases made of the person being booked as to whether the person has or has had any communicable diseases, such Each newly booked incarcerated person shall as tuberculosis or has observable symptoms of be evaluated for health care needs and signs tuberculosis or any other communicable diseases, or and symptoms of infectious disease. The other special medical problem identified by the health ☒ ☐ ☐ receiving screening includes questions authority. The response shall be noted on the medical regarding known symptoms of TB, HIV, screening from. sexually transmitted diseases (STDs), and HBV. The individual completing the medical screening should observe the incarcerated person for obvious signs of infection. 1052 BEHAVIORAL CRISIS IDENTIFICATION DM 718 – Mental Health – Suicide Prevention DM 718.4.5 – Ongoing Identification The facility administrator, in cooperation with the DM 721 – Continuation of Care responsible physician, shall develop written policies and procedures to identify and evaluate all incarcerated All Staff Members who receive any people who may be in behavioral crisis. Evaluation of information from an incarcerated person or behavioral crisis may include telehealth. from any other source that indicate an incarcerated person has recently engaged in suicidal behavior, or in behavior which may ☒ ☐ ☐ deem an incarcerated person at risk, or observe any behavioral signs exhibited by an incarcerated person that may be indicative of suicidal behavior, these concerns must be immediately communicated to a Deputy and a mental health clinician shall be immediately notified. A Classification/Health Services Input form will be completed and submitted to the mental health vendor. If an evaluation from medical or mental health staff is not DM 718 – Mental Health – Suicide Prevention readily available, an incarcerated person shall be DM 718.4.5 – Ongoing Identification considered in behavioral crisis for the purpose of this DM 721 – Continuation of Care section if they appear to be a danger to themselves or others or appear gravely disabled. Correctional Staff will refer an incarcerated person to a mental health clinician and will ☒ ☐ ☐ complete and submit a Classification/Health Services Input form when they observe behavior, expressed or displayed, that based on their training and experience causes a staff member to be concerned for the mental health and/or safety of any incarcerated person. An evaluation from medical or mental health staff shall be DM 718 – Mental Health – Suicide Prevention secured within 24 hours of identification or at the next DM 718.4.5 – Ongoing Identification ☒ ☐ ☐ daily sick call, whichever is earliest. DM 721 – Continuation of Care 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 15 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Separation may be used if necessary, to protect the DM 718 – Mental Health – Suicide Prevention safety of the person in crisis or others. DM 718.4.5 – Ongoing Identification DM 721 – Continuation of Care Incarcerated persons identified as being a risk of suicide require closer supervision in a setting that minimizes opportunities for self- harm. Correctional Staff with concurrence ☒ ☐ ☐ from mental health and/or medical staff will discuss the most appropriate housing location for the incarcerated person. Every incarcerated person is different, and every situation is different, and all housing assignments will be carefully evaluated on a case-by-case basis, with the safety of the incarcerated person being the paramount concern. 1053 ADMINISTRATIVE SEPARATION DM 505 – Special Management Incarcerated Persons Except for Type IV facilities, facility administrators shall develop and implement policies and procedures for the Incarcerated persons who pose a heightened administrative separation of incarcerated people. risk to themselves or others require special management, including frequent interaction and increased supervision by staff. ☒ ☐ ☐ Interaction with special management incarcerated persons is essential to maintaining a safe, secure, and humane environment. This policy establishes guidelines and procedures for interacting with special management incarcerated persons in the custody of the Sonoma County Sheriff's Office. Policies and procedures must include: DM 505 – Special Management Incarcerated (a) Administrative separation may consist of separate Persons housing but shall not involve any other deprivation of privileges than is necessary to obtain the objective of This office shall provide for the secure and protecting the welfare of incarcerated people and facility restrictive housing of any special ☒ ☐ ☐ staff. management incarcerated person but shall not impose more deprivation of privileges than is necessary to obtain the objective of protecting the incarcerated person, staff, or the public. (b) Administrative separation must not adversely affect DM 505 – Special Management Incarcerated an incarcerated person’s health. Persons Incarcerated persons who are in protective ☒ ☐ ☐ custody shall receive all services and programs that are available to incarcerated persons in general population and that are deemed a privilege. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 16 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Administrative separation may be used for DM 505 – Special Management Incarcerated incarcerated people who have: Persons (1) A documented history of activity or behavior, or promoting such activity or behavior, that is criminal in nature, disruptive to facility operations, or affects the The facility is not currently housing safety of the facility, other incarcerated people, and incarcerated persons. The facility does not facility staff. house administrative separation individuals. (2) Influenced or participated in activity that is criminal in nature, disruptive to facility operations or ☐ ☐ ☒ affects the safety of the facility, other incarcerated people, and facility staff. (3) Committed assault, attempted assault, or participated in a conspiracy to assault or harm other incarcerated persons or facility staff. (4) A history of escape or have recently attempted escape. (5) A demonstrated need for protection from other incarcerated people. (d) Documentation indicating the necessity of DM 505 – Special Management Incarcerated administrative separation to obtain the objective of Persons ☐ ☐ ☒ protecting the welfare of incarcerated people and facility staff. (e) A documented individualized ongoing review and DM 505 – Special Management Incarcerated evaluation of the need to continue placement in Persons administrative separation. The Classification Sergeant or the classification deputy shall review the status of all incarcerated persons who are housed in restrictive housing units and designated for ☐ ☐ ☒ administrative separation or protective custody. This review shall occur every 30 days. The review should include information about these incarcerated persons to determine whether their status in administrative separation and protective custody is still warranted. 1055 USE OF SAFETY CELL DM 513 – Safety, Sobering, and Observation Cells The safety cell described in Title 24, Part 2, Section DM 513.3 – Safety Cell Procedures 1231.2.5, shall be used to hold only those people who display behavior which results in the destruction of The facility does not have safety cells property or reveals an intent to cause physical harm to ☐ ☐ ☒ self or others. This facility will employ the use of safety, observation, and sobering cells to protect incarcerated persons from injury or to prevent the destruction of property by an incarcerated person in accordance with applicable law. The facility administrator, in cooperation with the DM 513 – Safety, Sobering, and Observation responsible physician, shall develop written policies and Cells procedures governing safety cell use and may delegate DM 513.3 – Safety Cell Procedures ☐ ☐ ☒ authority to place an incarcerated person in a safety cell to a physician. Policies and procedures shall include, but not be limited to: 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 17 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) In no case shall the safety cell be used for punishment DM 513 – Safety, Sobering and Observation or as a substitute for treatment. Cells DM 513.3 – Safety Cell Procedures ☐ ☐ ☒ A sobering, observation, or safety cell shall not be used as punishment or as a substitute for treatment. The Facility Manager or the authorized designee shall review this policy annually with the Responsible Physician. (b) A person shall be placed in a safety cell only with the DM 513 – Safety, Sobering, and Observation approval of the facility manager or designee, or Cells responsible health care staff; continued retention shall be DM 513.3 – Safety Cell Procedures reviewed a minimum of every four hours. Placement of an incarcerated person into a safety cell requires approval of the Watch ☐ ☐ ☒ Commander, or designee, or responsible health care staff (15 CCR 1055). These placements are temporary and shall last only as long as necessary to deescalate behaviors and ensure the inmate is safe for transfer to a less restrictive setting without causing harm or damage. (c) A medical assessment shall be completed as soon as DM 513 – Safety, Sobering, and Observation possible, but not more than 12 hours from the time of Cells placement in the safety cell. The person shall be DM 513.3 – Safety Cell Procedures medically cleared for continued retention, referral to advanced treatment, or removal from the safety cell a A medical assessment of the incarcerated minimum of every 24 hours thereafter. person in the safety cell shall occur as close to the time of placement as reasonably possible, but in any event, no later than within ☐ ☐ ☒ one hour of placement. Continued assessment of the inmate in the safety cell shall be conducted by a qualified health care professional and shall occur at least every four hours thereafter and shall medically clear an inmate for continued retention at least every 24 hours. Medical assessments shall be documented. (d) The facility manager, designee or responsible health DM 513 – Safety, Sobering, and Observation care staff shall obtain a mental health Cells opinion/consultation with responsible health care staff on DM 513.3 – Safety Cell Procedures placement and retention, which shall be secured as soon as possible, but not more than 12 hours from placement. A mental health assessment shall be conducted as close to the time of placement as reasonably possible, but in any event, no later than within four hours of placement in ☐ ☐ ☒ the safety cell. Continued assessment of the inmate in the safety cell shall be conducted by a qualified mental health professional and shall occur at least every four hours thereafter. The mental health professional's assessments and recommendations shall be documented. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 18 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Direct visual observation shall be conducted at least DM 513 – Safety, Sobering, and Observation twice every 30 minutes, with no more than a 15-minute Cells lapse between safety checks. Such observation shall be DM 513.3 – Safety Cell Procedures documented. A safety check consisting of direct visual observation that is sufficient to assess the ☐ ☐ ☒ incarcerated person's well-being and behavior shall occur at least twice every 30 minutes with no more than a 15-minute lapse between safety checks. The facility is not currently housing incarcerated persons. (f) Procedures shall be established to assure DM 513 – Safety, Sobering, and Observation administration of necessary nutrition and fluids. Cells DM 513.3 – Safety Cell Procedures Incarcerated persons in safety cells shall be given the opportunity to have fluids (water, ☐ ☐ ☒ juices). Correctional deputies shall provide the fluids in paper cups. The incarcerated persons shall be given sufficient time to drink the fluids prior to the cup being removed. Each time an incarcerated person is provided the opportunity to drink fluids will be documented on the safety cell log. (g) People placed in the safety cell shall be allowed to DM 513 – Safety, Sobering, and Observation retain sufficient clothing or be provided with a suitably Cells designed “safety garment,” to provide for their personal ☐ ☐ ☒ DM 513.3 – Safety Cell Procedures privacy unless specific identifiable risks to the person's safety or to the security of the facility are documented. 1056 USE OF SOBERING CELL DM 513 – Safety, Sobering, and Observation Cells The sobering cell described in Title 24, Part 2, Section DM 513.4 – Sobering Cell Procedures 1231.2.4, shall be used for temporary holding of ☐ ☐ ☒ incarcerated people who are a threat to their own safety The facility does not have sobering cells. or the safety of others due to their state of intoxication. The facility is not currently housing incarcerated persons. A person shall be removed from the sobering cell as soon DM 513 – Safety, Sobering, and Observation as they are able to continue the admission process or are Cells no longer a risk to themselves or others. DM 513.4 – Sobering Cell Procedures ☐ ☐ ☒ Incarcerated persons will be removed from the sobering cell when they no longer pose a threat to their own safety and the safety of others and are able to continue the booking process. In no case shall a person remain in a sobering cell over DM 513 – Safety, Sobering, and Observation six hours without an evaluation by medical or custody Cells staff to determine whether the person has an urgent ☐ ☐ ☒ DM 513.4 – Sobering Cell Procedures medical problem, pursuant to section 1213 of these regulations. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 19 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS At 12 hours from the time of placement, all persons must DM 513 – Safety, Sobering, and Observation receive an evaluation by responsible health care staff. Cells DM 513.4 – Sobering Cell Procedures Qualified health care professionals shall assess the medical condition of the incarcerated person in the sobering cell as ☐ ☐ ☒ close to the time of placement as reasonably possible, but in any event, no later than within one hour of placement and at least every four hours thereafter. Only incarcerated persons who continue to need the protective housing of a sobering cell will continue to be detained in such housing. Intermittent direct visual observation of people held in the DM 513 – Safety, Sobering, and Observation sobering cell shall be conducted no less than every half Cells hour. Such observation shall be documented. DM 513.4 – Sobering Cell Procedures A safety check consisting of direct visual observation that is sufficient to assess the incarcerated person's well-being and behavior shall occur at least twice every 30 minutes on an irregular schedule, with rounds ☐ ☐ ☒ being completed at least 10 minutes apart. Each visual observation of the incarcerated person by staff shall be documented. Supervisors shall check the logs for completeness at the end of each shift and document this action on the sobering cell log The facility is not currently housing incarcerated persons. 1057 DEVELOPMENTAL DISABILITIES DM 505 – Special Management Incarcerated Persons The facility administrator, in cooperation with the responsible physician, shall develop written policies and The safety and security of this facility is procedures for the identification and evaluation, dependent on a classification system that appropriate classification and housing, protection, and identifies incarcerated persons who pose a nondiscrimination of all incarcerated persons with risk to themselves or to others. Incarcerated ☐ ☐ ☒ developmental disabilities. persons who pose such a risk must be promptly and appropriately separated from the general incarcerated persons population until such time that they no longer pose a risk. Staff must have the ability to promptly separate these incarcerated persons pending further review. The health authority or designee shall contact the DM 505 – Special Management Incarcerated regional center for any incarcerated person suspected or Persons confirmed to have a developmental disability for the ☐ ☐ ☒ purposes of diagnosis or treatment within 24 hours of such determination, excluding holidays and weekends. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 20 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1058 USE OF RESTRAINT DEVICES DM 509 – Use of Restraints Within the Detention Facilities The facility administrator, in cooperation with the responsible physician, shall develop and implement It is the policy of this office that restraints shall written policies and procedures for the use of restraint be used only to prevent self-injury, injury to devices. Restraint devices include any devices which others, or property damage. Restraints may immobilize extremities or prevent the incarcerated ☐ ☐ ☒ also be applied according to an incarcerated person from being ambulatory. The provisions of this person's classification, such as maximum section do not apply to the use of handcuffs, shackles, or security, to control the behavior of a high-risk other restraint devices when used to restrain incarcerated person while the person is being incarcerated people for security reasons. The facility moved outside the cell or housing unit. manager may delegate authority to place an incarcerated person in restraints to responsible health care staff. (a) The policy shall address the following areas: DM 509 – Use of Restraints Within the (1) acceptable restraint devices; Detention Facilities This policy shall apply to the use of specific types of restraints, such as four/five-point ☐ ☐ ☒ restraints, restraint chairs, ambulatory restraints, and similar restraint systems, as well as all other restraints, including handcuffs, waist chains, and leg irons when such restraints are used to restrain any incarcerated person for prolonged periods. (2) signs or symptoms which should result in DM 509 – Use of Restraints Within the immediate medical/mental health referral; availability Detention Facilities of cardiopulmonary resuscitation equipment; ☐ ☐ ☒ BSCC staff noticed cardiopulmonary resuscitation devices located throughout the facility while on the physical inspection. (3) protective housing of restrained persons; DM 509 – Use of Restraints Within the Detention Facilities Restrained incarcerated persons should be protected from abuse by other incarcerated ☐ ☐ ☒ persons. Under no circumstances will restrained incarcerated persons be housed with incarcerated persons who are not in restraints. In most instances, restrained incarcerated persons are housed alone or in an area designated for restrained persons. (4) provision for hydration and sanitation needs; and, DM 509 – Use of Restraints Within the Detention Facilities Incarcerated persons who are confined in restraints shall be given fluids. Provisions ☐ ☐ ☒ shall be made to accommodate any toileting needs at least once every two hours. Hydration (water or juices) will be provided no less than once every two hours or when requested by the incarcerated person. (5) exercising of extremities. DM 509 – Use of Restraints Within the ☐ ☐ ☒ Detention Facilities 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 21 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Policy shall also include, but not be limited to, the DM 509 – Use of Restraints Within the following requirements: Detention Facilities (1) In no case shall restraints be used for punishment or as a substitute for treatment. Restraints shall never be used for retaliation or as punishment. Restraints shall not be utilized any longer than is reasonably necessary to control the incarcerated person. ☐ ☐ ☒ Restraints are to be applied only when less restrictive methods, including verbal de- escalation techniques, have been attempted and are deemed ineffective in controlling the dangerous behavior of an incarcerated person (15 CCR 1029(a)(4); 15 CCR 1058). Each incident where restraints are used shall be documented. (2) Restraint devices shall only be used on DM 509 – Use of Restraints Within the incarcerated people who display behavior which Detention Facilities results in the destruction of property or reveal an intent to cause physical harm to self or others. It is the policy of this office that restraints shall be used only to prevent self-injury, injury to ☐ ☐ ☒ others, or property damage. Restraints may also be applied according to an incarcerated person's classification, such as maximum security, to control the behavior of a high-risk incarcerated person while the person is being moved outside the cell or housing unit. (3) Restraint devices should be used only when less DM 509 – Use of Restraints Within the restrictive alternatives, including verbal de-escalation Detention Facilities ☐ ☐ ☒ techniques, have been attempted and are deemed ineffective. (4) An incarcerated person shall be placed in DM 509 – Use of Restraints Within the restraints only with the approval of the facility Detention Facilities manager, the facility watch commander, or responsible health care staff; continued retention ☐ ☐ ☒ The specific reasons for the continued need shall be reviewed a minimum of every hour. for restraints shall be reviewed, documented, and approved by the Facility Manager or the Watch Commander at least every hour. (5) Continuous direct visual observation shall be DM 509 – Use of Restraints Within the maintained until a medical opinion can be obtained. Detention Facilities ☐ ☐ ☒ Continuous direct visual observation shall be maintained until a medical opinion can be obtained. (6) A medical opinion on placement and retention DM 509 – Use of Restraints Within the shall be secured within one hour from the time of Detention Facilities placement. ☐ ☐ ☒ Within one hour of placement in restraints, a qualified health care professional shall document an opinion regarding the placement and retention of the restraints. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 22 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) A medical assessment shall be completed within DM 509 – Use of Restraints Within the four hours of placement. Detention Facilities As soon as practicable, but within four hours ☐ ☐ ☒ of placement in restraints, the incarcerated person must be evaluated by a mental health professional to assess whether the incarcerated person needs immediate and/or long-term mental health treatment. (8) Continuous direct visual observation shall be DM 509 – Use of Restraints Within the conducted at least twice every 30 minutes to ensure Detention Facilities that the restraints are properly employed, and to ensure the safety and well-being of the incarcerated Staff members shall conduct continuous person. Such observation shall be documented. direct face-to-face observation at least twice While in restraint devices all incarcerated persons every 30 minutes on an irregular schedule to shall be housed alone or in a specified housing area check the incarcerated person's physical which makes provisions to protect the person from ☐ ☐ ☒ well-being and behavior. Restraints shall be abuse. checked to verify correct application and to ensure they do not compromise circulation. All checks shall be documented, with the actual time recorded by the person doing the observation, along with a description of the incarcerated person's behavior. Any actions taken should also be noted in the log. (9) If the facility manager, or designee, in DM 509 – Use of Restraints Within the consultation with responsible health care staff Detention Facilities determines that an incarcerated person cannot be safely removed from restraints after eight hours, the IF the Facility Manager, or the authorized person shall be taken to a medical facility for further designee, in consultation with responsible ☐ ☐ ☒ evaluation. health care staff determines that the incarcerated person cannot be safely removed from restraints after eight hours, the person shall be taken to a medical facility for further evaluation. (10) Where applicable, the facility manager shall use DM 509 – Use of Restraints Within the the restraint device manufacturer’s recommended Detention Facilities maximum time limits for placement. ☐ ☐ ☒ Where applicable, the Facility Manager shall use the restraint device manufacturer's recommended maximum time limits for placement. (11) All events and information related to the DM 509 – Use of Restraints Within the placement in restraints shall be documented and Detention Facilities shall be video recorded unless exigent circumstances prevent staff from doing so. The The facility does not utilize restraint devices. ☐ ☐ ☒ documentation shall include: the reason for The facility is not currently housing placement; person authorizing placement; names of incarcerated persons. staff involved in the placement; injuries sustained; and the duration of placement. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 23 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1058.5 RESTRAINTS AND PREGNANT PERSONS DM 509 – Use of Restraints Within the Detention Facilities The facility administrator, in cooperation with the DM 509.8 – Pregnant Incarcerated Persons responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant No females are housed in this facility. The people. In accordance with Penal Code Section 3407, the facility is not currently housing incarcerated policy shall include reference to the following: persons. Restraints will not be used on incarcerated ☐ ☐ ☒ persons who are known to be pregnant unless based on an individualized determination that restraints are reasonably necessary for the legitimate safety and security needs of the incarcerated person, the staff, or the public. Should restraints be necessary, the restraints shall be the least restrictive available and the most reasonable under the circumstances. (1) An incarcerated person known to be pregnant or DM 509 – Use of Restraints Within the in recovery after delivery or termination of the Detention Facilities pregnancy shall not be restrained by the use of leg DM 509.8 – Pregnant Incarcerated Persons or waist restraints, or handcuffs behind the body. ☐ ☐ ☒ Incarcerated persons who are known to be pregnant will not be handcuffed behind their backs or in recovery after delivery shall not be restrained by the use of leg irons, waist chains, or handcuffs behind the body. (2) An incarcerated pregnant person in labor, during DM 509 – Use of Restraints Within the delivery, or in recovery after delivery or termination Detention Facilities of the pregnancy, shall not be restrained by the DM 509.8 – Pregnant Incarcerated Persons wrists, ankles, or both, unless deemed necessary for the safety and security of the incarcerated person, ☐ ☐ ☒ No incarcerated person who is in labor, the staff, or the public. delivery, or recovery from a birth shall be restrained by wrists, ankles, or both, unless deemed necessary for the safety and security of the inmate, the staff, or the public. (3) Restraints shall be removed when a professional DM 509 – Use of Restraints Within the who is currently responsible for the medical care of Detention Facilities an incarcerated pregnant person during a medical DM 509.8 – Pregnant Incarcerated Persons ☐ ☐ ☒ emergency, labor, delivery, or recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of an incarcerated person’s DM 509 – Use of Restraints Within the pregnancy, they shall be advised, orally or in writing, Detention Facilities of the standards and policies governing incarcerated DM 509.8 – Pregnant Incarcerated Persons pregnant people. ☐ ☐ ☒ Once pregnancy has been confirmed, a pregnant incarcerated person should be advised of the policies and procedures regarding the restraint of pregnant persons. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 24 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1059 DNA COLLECTION, USE OF FORCE PM 336 – DNA and Forensic Identification Data Collection (a) Pursuant to Penal Code Section 298.1, authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force to DNA samples will not be collected if the collect blood specimens, saliva samples, or thumb or individuals DNA samples and print palm print impressions from individuals who are required impressions are already in the possession of ☐ ☐ ☒ to provide such samples, specimens or impressions the Department of Justice (DOJ). Verification pursuant to Penal Code Section 296 and who refuse of DNA samples on file may be determined by following written or oral request. a DNA collection "flag" on the individual's criminal history record (RAP sheet) or during regular business hours, by calling DOJ at (510) 620-3300 and pressing "1-1" in the automated system. (1) For the purpose of this regulation, the “use of PM 336 – DNA and Forensic Identification reasonable force” shall be defined as the force that Data Collection an objective, trained and competent correctional employee, faced with similar facts and A refusal to submit to DNA collection may be circumstances, would consider necessary and ☐ ☐ ☒ passive or aggressive and may or may not reasonable to gain compliance with this regulation. lead to the use of force. An initial refusal in which voluntary compliance is subsequently attained is not considered a refusal for reporting purposes. (2) The use of reasonable force shall be preceded by PM 336 – DNA and Forensic Identification efforts to secure voluntary compliance. Efforts to Data Collection secure voluntary compliance shall be documented and include an advisement of the legal obligation to Efforts to secure voluntary compliance shall provide the requisite specimen, sample or ☐ ☐ ☒ be documented and include an advisement to impression and the consequences of refusal. the inmate(s) of their legal obligation to provide the requisite specimen, sample or impression and the consequences of refusing. (b) The force shall not be used without the prior written PM 336 – DNA and Forensic Identification authorization of the facility watch commander or Data Collection designee on duty. The authorization shall include information that reflects the fact that the offender was Force shall not be used without the prior asked to provide the requisite specimen, sample, or written authorization by the on duty Detention ☐ ☐ ☒ impression and refused. Division Watch Commander on a PC § 298.1 Admonishment Form. The authorization shall include information that reflects the offender was asked to provide the requisite specimen, sample, or impression and refused. (c) If the use of reasonable force includes a cell PM 336 – DNA and Forensic Identification extraction, the extraction shall be videotaped, including Data Collection audio. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the All use of force events shall be video recorded, length of time required by statute. Notwithstanding the including audio and shall depict all personnel use of the video as evidence in a criminal proceeding, the directly involved, to include an advisement ☐ ☐ ☒ tape shall be retained administratively. that the requisite specimen, sample or impression is required. All use of force shall be documented in an Incident Report. The use of reasonable force to obtain DNA specimens shall be preceded by efforts to secure voluntary compliance. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 25 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1061 EDUCATION PROGRAM DM 1000 – Inmate Programs and Services DM 1006 – education, Vocation, and The facility administrator of any Type II or III facility shall Rehabilitation plan and shall request of appropriate public officials an education program for incarcerated persons. This office provides educational and vocational programs that are designed to help incarcerated persons improve personal skills, ☒ ☐ ☐ assist in their social development, and improve employability after release. The ability of the office to offer educational programs is dictated by available funding, incarcerated person classification, and other required incarcerated person programs and routines. When such services are not made available by the DM 1000 – Inmate Programs and Services appropriate public officials, then the facility administrator DM 1006 – education, Vocation, and shall develop and implement an education program with Rehabilitation available resources. Course offerings will be subject to need, available resources, security concerns, available space and inmate classification, and may include the following: • Basic education, General Educational ☒ ☐ ☐ Development (GED) preparation • English as a second language (ESL) • Basic literacy • Substance abuse and healthy lifestyles education • Parenting courses • Basic computer instruction • Basic life skills • Other courses as deemed appropriate by the Inmate Programs Sergeant Such a plan shall provide for the voluntary academic or DM 1000 – Inmate Programs and Services vocational, or both, education of housed people. ☒ ☐ ☐ DM 1006 – education, Vocation, and Rehabilitation Reasonable criteria for program eligibility shall be DM 1000 – Inmate Programs and Services established. Modified academic or vocational DM 1006 – education, Vocation, and opportunities may be provided based on sound security Rehabilitation practices or a person’s failure to abide by facility rules and regulations. ☒ ☐ ☐ While the housing classification of an inmate has the potential to pose security issues, every effort, to the extent reasonably practicable, will be made to provide individualized educational opportunities. 1062 VISITING DM 1011 - Visitation The facility administrator shall develop and implement The Facility Manager shall develop written written policies and procedures, which include the procedures for incarcerated person visiting, following requirements: ☒ ☐ ☐ which shall provide for as many visits and (a) A visiting program which shall provide for: visitors as facility schedules, space, and (1) As many in-person visits and visitors as facility number of personnel will reasonably allow, schedules, space, and number of personnel will with no fewer visits allowed than specified by allow. 15 CCR 1062 per week, by type of facility. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 26 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) A publicly posted schedule of facility visiting DM 1011 - Visitation hours. If practicable, visiting hours should be made available on weekends, evenings, or holidays. The Facility Manager shall designate a person to develop a schedule for incarcerated person visitation that includes daytime, ☒ ☐ ☐ evening, and weekend hours. Each incarcerated person shall receive a copy of the visitation schedule in the incarcerated person handbook at orientation. The visiting hours will also be posted in the public area of the facility. (3) For all incarcerated persons in Type II, III, and IV DM 1011 – Visitation facilities there shall be allowed no fewer than two visits totaling at least one hour per incarcerated The Facility Manager shall develop written person each week. procedures for incarcerated person visiting, ☒ ☐ ☐ which shall provide for as many visits and visitors as facility schedules, space, and number of personnel will reasonably allow, with no fewer visits allowed than specified by 15 CCR 1062 per week, by type of facility. (b) Visits may not be cancelled unless a legitimate DM 1011 - Visitation operational or safety and security concern exists. All cancelled visits must be documented. The facility ☒ ☐ ☐ manager or designee shall regularly review cancelled visits and document such review. (c) The visiting policies developed pursuant to this DM 1011 - Visitation section shall include provision for visitation by minor ☒ ☐ ☐ children of the incarcerated person. (d) Video visitation may be used to supplement existing DM 1011 - Visitation visitation programs, but shall not be used to fulfill the requirements of this section if in-person visitation is ☒ ☐ ☐ The Office may not substitute video visitation requested by an incarcerated person. for in-person visitation to meet the requirements of 15 CCR 1062. (e) Facilities shall not charge for visitation when visitors DM 1011 - Visitation are onsite and participating in either in-person or video visitation. For purposes of this subsection, “onsite” is ☒ ☐ ☐ defined as the location where the incarcerated person is housed. (f) Subdivision (d) shall not apply to facilities which (1) DM 1011 - Visitation exclusively used video visitation prior to January 1, 2017 or (2) had been designed without in-person visitation ☒ ☐ ☐ space and conditionally awarded by the Board prior to June 27, 2017. (g) If a local detention facility offered video visitation only DM 1011 - Visitation as of January 1, 2017, the first hour of remote video ☒ ☐ ☐ visitation per week shall be offered free of charge. Types and availability of visitation, including: In person, Contact and Video Visitation Note: Reference PC § 6031.1(a)(4) (June 2017). Mode of visitation; In person, Contact and Video Visitation 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 27 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Visitation hours; Personal visits are scheduled by phone from 0900 to 1500 Tuesday through Friday. (No same Day Sign Ups) Personal visits occur on Saturdays, Sundays, and Mondays. Visiting Hours on those days are: 1100 – 1445 1300 – 1520 1335 – 1555 1410 – 1630 Time inmates are allowed for visitation; and, Personal visits consist of one thirty-minute visit per day. Module workers may have two thirty-minute visits per day. Any restrictions on inmate visitation. Visitation may be denied or terminated by a supervisor if the visitor poses a danger to the security of the facility or if there is other good cause. Danger to the security of the facility or other good causes but is not limited to the following: (a) The visitor appears to be under the influence of drugs and/or alcoholic beverages. (b) The visitor refuses to submit to being searched. (c) The visitor or incarcerated person violates facility rules or posted visiting rules. (d) The visitor fails to supervise and maintain control of any minors accompanying the visitor into the facility. (e) Visitors attempting to enter this facility with contraband will be denied a visit and may face criminal charges. Any visitation that is denied or terminated early, on the reasonable grounds that the visit may endanger the security of the facility, shall have the actions and reasons documented. A copy of the documentation will be placed into the incarcerated person's file and another copy will be forwarded to the Facility Manager. 1063 CORRESPONDENCE DM 1009 - Mail The facility administrator shall develop written policies Incarcerated persons may, at their own and procedures for correspondence which provide that: expense, send and receive mail without (a) there is no limitation on the volume of mail that an ☒ ☐ ☐ restrictions on quantity, provided it does not incarcerated person may send or receive; jeopardize the safety of staff, visitors, or other incarcerated persons, or pose an unreasonable disruption to the orderly operation of the facility. (b) an incarcerated person’s correspondence may be DM 1009 - Mail read when there is a valid security reason and the facility ☒ ☐ ☐ manager or designee approves; 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 28 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) jail staff shall not review an incarcerated person’s DM 1009 - Mail correspondence to or from state and federal courts, any member of the State Bar or holder of public office, and Facility staff may inspect incoming the State Board of State and Community Corrections; confidential correspondence for contraband. however, jail authorities may open and inspect such mail Facility staff may inspect outgoing only to search for contraband, cash, checks, or money confidential correspondence for contraband orders and in the presence of the incarcerated person; before it is sealed, provided the inspection is ☒ ☐ ☐ completed in the presence of the incarcerated person. In the event that confidential correspondence is inspected, staff shall limit the inspection to a search for physical items that may be included in addition to the correspondence and shall not read the content of the correspondence itself. (d) incarcerated persons may correspond, confidentially, DM 1009 - Mail ☒ ☐ ☐ with the facility manager or the facility administrator; and, (e) those incarcerated persons who are without funds DM 1009 - Mail shall be permitted at least four postage paid envelopes and eight sheets of paper each week to permit Indigent incarcerated persons shall receive correspondence with family members and friends but writing materials on a weekly basis, as without limitation on the number of postage paid provided by an approved schedule envelopes and sheets of paper to their attorney and to established by the Facility Manager. Writing the courts. materials should include the following (15 CCR 1063): (a) At least four pre-stamped envelopes for correspondence with family and friends (b) At least eight sheets of writing paper (c) One pencil ☒ ☐ ☐ Indigent incarcerated persons shall receive an amount of pre-stamped envelopes and writing paper sufficient to maintain communication with courts, legal counsel, officials of this office, elected officials, jail inspectors, government officials, and officials of the Board of State and Community Corrections. There shall be no limitation on the number of postage-paid envelopes and sheets of paper permitted for correspondence to the indigent incarcerated person's attorney and to the courts. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 29 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1064 LIBRARY SERVICES DM 1008 – Library Services The facility administrator shall develop written policies The Facility Manager or the authorized and procedures for library service in all Type II, III, and IV designee is responsible for the administration facilities. The scope of such service shall be determined of the library services and should appoint a by the facility administrator. The library service shall capable member to serve as a librarian to run include access to the following resources via paper the daily library operations. The library documents or through electronic media and include services shall include access to current current information on community services and information on community services and ☒ ☐ ☐ resources, and religious, educational, legal reference resources, and religious, educational, and material and recreational reading material. recreational reading material (15 CCR 1064). The librarian shall ensure that reading materials are provided to the general housing units and that any member assigned to assist with the delivery of library services has received the appropriate training in facility safety and security practices. 1065 EXERCISE AND OUT OF CELL TIME DM 1005 - Exercise and Out-of-Cell Time (a) The facility administrator of a Type II or III facility shall It is the policy of this office to provide develop written policies and procedures for a minimum of incarcerated persons with a minimum of 10 10 hours of out of cell time distributed over a period of ☒ ☐ ☐ hours of out of cell time distributed over a seven days to include: period of seven days. The facility is not currently housing incarcerated persons. (1) an opportunity for three hours of exercise and DM 1005 - Exercise and Out-of-Cell Time ☒ ☐ ☐ With an opportunity for three hours of exercise and an opportunity of seven hours of recreation. (2) an opportunity for seven hours of recreation. DM 1005 - Exercise and Out-of-Cell Time ☒ ☐ ☐ With an opportunity for three hours of exercise and an opportunity of seven hours of recreation. Policies shall include reasonable and necessary DM 1005 - Exercise and Out-of-Cell Time procedures to ensure safety and security. The Detention Division Assistant Sheriff or the authorized designee shall be responsible for ensuring there is sufficient secure space ☒ ☐ ☐ allocated for physical exercise and recreation outside the cell and adjacent dayroom areas and that a schedule is developed to ensure accessibility to both activities for all inmates. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 30 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1066 BOOKS, NEWSPAPERS, PERIODICALS, AND DM 1009 - Mail WRITINGS DM 1009.7 – Books, Magazines, Newspapers, and Periodicals (a) The facility administrator of a Type II or III facility shall develop written policies and procedures which will permit Unless otherwise in conflict with this policy incarcerated persons to purchase, receive and read any and prohibited by the Facility Manager, book, newspaper, periodical, or writing accepted for incarcerated persons are permitted to ☒ ☐ ☐ distribution by the United States Postal Service. The purchase, receive, and read any book, facility administrator shall develop and implement a newspaper, periodical, or writing accepted for written plan to make available a current newspaper or distribution by the U. S. Postal Service. other like source, including a non-English language alternative, to ensure reasonable access to interested people. Nothing herein shall be construed as limiting the right of a facility administrator to: (1) exclude any publications or writings based on any DM 1009 - Mail legitimate penological interest; ☒ ☐ ☐ DM 1009.7 – Books, Magazines, Newspapers, and Periodicals (2) exclude obscene publications or writings, and DM 1009 - Mail mail containing information concerning where, how, DM 1009.7 – Books, Magazines, or from whom such matter may be obtained; and any Newspapers, and Periodicals matter of a character tending to incite murder, arson, riot, violent racism, or any other form of violence; any Obscene publications or writings and mail matter of a character tending to incite crimes against containing information concerning where or children; any matter concerning unlawful gambling or how such matter may be obtained; any an unlawful lottery; the manufacture or use of material that would have a tendency to incite ☒ ☐ ☐ weapons, narcotics, or explosives; or any other murder, arson, riot, violent racism, or any unlawful activity; other form of violence; any material that would have a tendency to incite crimes against children; any material concerning unlawful gambling or an unlawful lottery; any material containing information on the manufacture or use of weapons, narcotics, or explosives or any other unlawful activity. (3) open and inspect any publications or packages DM 1009 - Mail received by an incarcerated person; and ☒ ☐ ☐ DM 1009.7 – Books, Magazines, Newspapers, and Periodicals (4) restrict the number of books, newspapers, DM 1009 - Mail periodicals, or writings the incarcerated person may DM 1009.7 – Books, Magazines, have in their cell or elsewhere in the facility at one Newspapers, and Periodicals time. However, incarcerated persons are only ☒ ☐ ☐ allowed to store a limited amount of mail in their cells as determined by the Facility Manager. Excess mail will be stored with the incarcerated person's personal property and returned at the incarcerated person's release. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 31 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1067 ACCESS TO TELEPHONE DM 1010 – Telephone Access The facility administrator shall develop written policies The Detention Facility will provide access to and procedures which allow access to a telephone or telephones for use by incarcerated persons communication device beyond those telephone calls consistent with federal and state law. The which are required by Section 851.5 of the Penal Code. Facility Manager or the authorized designee Individuals who are known to have, or are perceived by shall develop written procedures establishing others as having hearing or speech impairments shall be ☒ ☐ ☐ the guidelines for access and usage (15 CCR provided access to the appropriate telecommunication 1067). All incarcerated persons will be device which will facilitate communication. Such devices provided a copy of the telephone usage rules may include but are not limited to videophones, as part of their incarcerated person teletypewriters, or third-party communications orientation during the booking process. assistance. An individual’s access to telephone communications shall not be withdrawn unless doing so is required to uphold the safety and security of the facility. 1068 ACCESS TO COURTS AND COUNSEL DM 603 – Inmate Access to Courts and Counsel The facility administrator shall develop written policies and procedures to ensure incarcerated persons have The purpose of this policy is to protect the access to the court and to legal counsel. constitutional rights of inmates to access the Such access shall consist of: courts and legal counsel, while holding ☒ ☐ ☐ inmates accountable to the rules and regulations that govern conduct in this facility. The staff at every level is reminded the fundamental constitutional right of access to courts does not end when a person is incarcerated. (a) unlimited mail as provided in Section 1063 of these DM 603 – Inmate Access to Courts and ☒ ☐ ☐ regulations, and, Counsel (b) confidential consultation with attorneys. DM 603 – Inmate Access to Courts and Counsel All communication between inmates and their attorneys is confidential, including telephone ☒ ☐ ☐ conversations, written communication and video conferencing. The content of written attorney-client communication will not be reviewed or censored but the documents may be inspected for contraband. 1069 ORIENTATION DM 503 – Handbook and Orientation (a) In Type II, III, and IV facilities, the facility administrator The Facility Manager shall provide an shall develop written policies and procedures for the effective method of orienting all incoming ☒ ☐ ☐ implementation of a program for people newly admitted incarcerated persons that includes an to the facility designed to orient them at the time of incarcerated person handbook. The placement in a living area. orientation should take place at the time of placement in a living area. Both written and verbal information shall be provided and DM 503 – Handbook and Orientation ☒ ☐ ☐ may be supplemented with video orientation. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 32 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Provision shall be made to provide accessible orientation DM 503 – Handbook and Orientation information to each person, including those with disabilities, limited literacy, or those with limited English The Facility Manager should consider proficiency (LEP). enlisting the assistance of volunteers who are qualified and proficient in both English and the language in which they are providing translation assistance to translate the ☒ ☐ ☐ orientation information. Use of outside translation sources may also be considered. Interpretive services will be provided to incarcerated persons who do not speak English or any of the other languages in which the orientation information is available. Such a program shall be published and include, but not DM 503 – Handbook and Orientation be limited to, the following: ☒ ☐ ☐ (1) correspondence, visiting, and telephone usage rules; (2) rules and disciplinary procedures; ☒ ☐ ☐ DM 503 – Handbook and Orientation (3) grievance procedures; ☒ ☐ ☐ DM 503 – Handbook and Orientation (4) programs and activities available and method of DM 503 – Handbook and Orientation ☒ ☐ ☐ application; (5) medical and mental health services; ☒ ☐ ☐ DM 503 – Handbook and Orientation (6) classification/housing assignments; ☒ ☐ ☐ DM 503 – Handbook and Orientation (7) court appearance where scheduled, if known; ☒ ☐ ☐ DM 503 – Handbook and Orientation (8) voting, including registration; ☒ ☐ ☐ DM 503 – Handbook and Orientation (9) zero tolerance policy against sexual abuse and DM 503 – Handbook and Orientation ☒ ☐ ☐ sexual harassment; and, (10) availability of personal care items and DM 503 – Handbook and Orientation ☒ ☐ ☐ opportunities for personal hygiene. 1070 INDIVIDUAL/FAMILY SERVICE PROGRAMS DM 1000 - Inmate Programs and Services DM 1006 – Education, Vocation, and The facility administrator of a Type II, III, or IV facility shall Rehabilitation develop written policies and procedures which facilitate cooperation with appropriate public or private agencies The educational and vocational programs for individual or family social service programs for offered by the Office are available to all incarcerated persons. Such a program shall utilize the eligible inmates and are subject to schedule, services and resources available in the community and ☒ ☐ ☐ space, personnel and other resource may be in the form of a resource guide or actual service constraints. delivery. Designated space for inmate education and vocational programs will, whenever practicable, be designed in consultation with the appropriate school authorities or educational/vocational service providers. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 33 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The range and source of such services shall be at the DM 1000 - Inmate Programs and Services discretion of the facility administrator and may include: DM 1006 – Education, Vocation, and (a) risk and needs assessments; Rehabilitation (b) best practices in: (1) individual, group or family counseling; Course offerings will be subject to need, (2) drug and alcohol abuse counseling; available resources, security concerns, (3) cognitive behavioral interventions; available space and inmate classification, (4) vocational testing and counseling; and may include the following: ☒ ☐ ☐ (5) employment counseling; (6) discharge and reentry planning; • Substance abuse and healthy lifestyles (c) referral to community resources and programs; education (d) reentry planning and service development; • Parenting courses (e) legal assistance; • Basic computer instruction (f) regional center services for the developmentally • Basic life skills disabled; and, • Other courses as deemed appropriate by (g) community volunteers. the Inmate Programs Sergeant 1071 VOTING DM 609 - Voting The facility administrator of a Type I (holding sentenced Inmates who have not been convicted of a incarcerated workers) II, III or IV facility shall develop felony and are in custody during trial continue written policies and procedures whereby the county to have the right to vote. Except for individual registrar of voters allows qualified voters to vote in local, inmates who have lost the right to vote, state, and federal elections, pursuant to election codes. sentenced inmates also maintain this right. ☒ ☐ ☐ Because inmates are unable to access public voting polls, the Facility Manager or the authorized designee shall develop written procedures whereby the county registrar of voters allows qualified inmates to vote in local, state and federal elections, pursuant to election codes. 1072 RELIGIOUS OBSERVANCES DM 1016 – Religious Programs The facility administrator of a Type I, II, III or IV facility This policy provides guidance regarding the shall develop written policies and procedures to provide ☒ ☐ ☐ right of incarcerated persons to exercise their opportunities for incarcerated persons to participate in religion and for evaluating accommodation religious services, practices, and counseling on a requests for faith-based religious practices of voluntary basis. incarcerated persons. 1073 GRIEVANCE PROCEDURE DM 608 - Grievances (a) Each administrator of a Type II, III, or IV facility and Type I facilities which hold incarcerated workers shall It is the policy of this office that any develop written policies and procedures whereby all incarcerated person may file a grievance incarcerated persons have the opportunity and ability to relating to conditions of confinement, which submit and appeal grievances relating to any conditions ☒ ☐ ☐ includes release date, housing, medical care, of confinement, including but not limited to: medical care; food services, safety, hygiene and sanitation classification actions; disciplinary actions; program needs, out of cell time opportunities, participation; telephone, mail, and visiting procedures; classification actions, disciplinary actions, and food, clothing, and bedding. program participation, telephone and mail Such policies and procedures shall include: use procedures, visiting procedures, and allegations of sexual abuse. (1) a grievance form; DM 608 – Grievances BSCC staff reviewed grievance forms while ☒ ☐ ☐ doing the on-site inspection. The form appeared to be compliant with this regulation. (2) instructions for registering and appealing a DM 608 - Grievances ☒ ☐ ☐ grievance, including relevant deadlines; 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 34 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) a process for submission and handling of DM 608 - Grievances ☒ ☐ ☐ anonymous grievances; (4) resolution of the grievance at the lowest DM 608 – Grievances appropriate staff level; Staff shall attempt to informally resolve all grievances at the lowest level. All attempts to ☒ ☐ ☐ resolve a grievance shall be documented in the incarcerated person's management notes. If there is no resolution at this level, the incarcerated person may request a grievance form. (5) appeal to the next level of review; DM 608 – Grievances Incarcerated persons may appeal the finding of a grievance to the appropriate Lieutenant as the final level of appeal within two days of receiving the findings of the original ☒ ☐ ☐ grievance. The Lieutenant will review the grievance and either confirm or deny it. If the Lieutenant confirms the grievance, corrective actions will be initiated. In either case, the incarcerated person shall receive a written response to the appeal. (6) written reasons for denial of grievance at each DM 608 – Grievances level of review which acts on the grievance; ☒ ☐ ☐ The facility is not currently housing incarcerated persons. (7) provision for a non-automated initial response DM 608 - Grievances within a reasonable time limit which shall not exceed a period of 15 calendar days; ☒ ☐ ☐ (f) A provision for a non-automated initial response within a reasonable time limit which shall not exceed a period of 15 calendar days. (8) provision for resolving questions of jurisdiction DM 608 - Grievances ☒ ☐ ☐ within the facility; (9) provision for providing a copy of the grievance, DM 608 - Grievances appeal, response, and related documents to the ☒ ☐ ☐ incarcerated person; and, (10) The facility manager or designee shall conduct DM 608 – Grievances regular review of grievances, responses, and appeals. The Facility Manager should perform an annual audit of all incarcerated person grievances and complaints filed the previous calendar year. The Facility Manager should forward a memorandum to the Sheriff detailing the findings, including ☒ ☐ ☐ recommendations regarding any changes to policy or procedures or any additional training that might be warranted to reduce future complaints. Specific identifying information regarding dates, times, or individuals named in the complaints is not part of this process and should not be included in the memorandum. (b) Grievance System Abuse: DM 608 - Grievances The facility may establish written policy and procedure to ☒ ☐ control the submission of an excessive number of grievances. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 35 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1080 RULES AND DISCIPLINARY ACTIONS DM 600 – Discipline DM 600.3.1 – Inmate Rules and Sanctions Wherever discipline is administered, each facility administrator shall establish written rules and disciplinary It is the policy of this office to maintain written actions to guide the conduct of incarcerated persons. general categories of prohibited incarcerated person behavior that are clear, consistent, Notes: If discipline IS NOT administered, written policy and uniformly applied. Written rules and should indicate as such. If discipline IS administered, ☒ ☐ ☐ guidelines will be made available to all Sections 1080, 1081, 1082, 1083 and 1084 apply. incarcerated persons. They will include a process for resolving minor infractions and a hearing process for a more serious breach of incarcerated person rules. Criminal acts may be referred to the appropriate criminal agency. Such rules and disciplinary actions shall be stated simply DM 600 – Discipline and affirmatively and posted conspicuously in housing DM 600.3.1 – Inmate Rules and Sanctions units and the booking area or issued to each person upon booking. The Office is responsible for conspicuously posting notices about rules, disciplinary procedures, and actions in a conspicuous location, as set forth in 15 CCR 1080, and ☒ ☐ ☐ establishing procedures for communicating the rules effectively to inmates with disabilities and those who cannot read English sufficiently. BSCC staff noticed disciplinary rules posted throughout the facility. Rules are also available on the module kiosks. For those individuals with limited literacy, who are unable DM 600 – Discipline to read English, and for persons with disabilities, DM 600.3.1 – Inmate Rules and Sanctions provision shall be made for the jail staff to instruct them ☒ ☐ ☐ verbally or provide them with material in an understandable form regarding jail rules and disciplinary procedures and actions. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 36 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1081 PLAN FOR DISCIPLINE OF INCARCERATED DM 600 – Discipline PERSONS DM 600.3.1 – Inmate Rules and Sanctions Each facility administrator shall develop written policies Any incarcerated person who violates a minor and procedures for discipline of incarcerated persons. rule of the facility can be subject to the The plan shall include, but not be limited to, the following following informal disciplinary actions: elements: (a) Temporary Loss of Privileges: For minor acts of non- (a) Removal from programs. (Not to exceed conformance or minor violations of facility rules, staff may one (1) session) impose a temporary loss of privileges, such as access to (b) An extra work detail, not to exceed four (4) television, telephones, commissary, or lockdown for less hours. than 24 hours, provided there is written documentation (c) Confinement to cell, not to exceed four (4) and supervisory approval. hours. ☒ ☐ ☐ (d) Removal from a work assignment with no loss of work time credits. (e) Loss of cleanliness inspections rewards, not to exceed one (1) reward. (f) Loss of personal telephone privileges, not to exceed one 24-hour period. (Special Housing Only) (g) Loss of television privileges, not to exceed a 24-hour period. (Special Housing Only) (h) Loss of one personal visit. (i) Loss of one commissary service, except personal care items. (j) Loss of one Out-of-Cell Activity. (b) Disciplinary Actions: Major violations of facility rules DM 600 – Discipline or repetitive minor acts of non-conformance or repetitive DM 600.3.1 – Inmate Rules and Sanctions minor violations of facility rules shall be reported in writing by the staff member observing the act and submitted to Any incarcerated person found guilty of a the disciplinary officer. The consequences of such major violation or who is being processed violations may include, but are not limited to: administratively for a criminal violation can be subject to one or more of the following punitive actions: (a) Any disciplinary action given for a minor violation. (b) Loss of good time credits (sentenced individuals only). (c) Loss of work time credits per PC 4019 (sentenced individuals only). (d) Loss of visiting privileges, not to exceed ☒ ☐ ☐ three (3) weeks per violation. (e) Disciplinary separation, not to exceed thirty (30) days. (f) Restriction of personal phone calls, not to exceed one (1) week, with the exception of calls to bail bond agents, attorneys or doctors. (g) Loss of commissary privileges, except for personal hygiene items, for up to three (3) commissary days. (h) Removal of clothing and/or bedding. (Only when destruction of clothing or bedding is involved in the violation). (i) A 24- or 48-hour lockdown period during which the incarcerated person must stay in his cell with the exception of one hour out of cell each day. 1. Loss of good time/work time. DM 600 – Discipline ☒ ☐ ☐ DM 600.3.1 – Inmate Rules and Sanctions 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 37 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 2. Placement in disciplinary separation. DM 600 – Discipline ☒ ☐ ☐ DM 600.3.1 – Inmate Rules and Sanctions 3. Loss of privileges mandated by regulations. DM 600 – Discipline ☒ ☐ ☐ DM 600.3.1 – Inmate Rules and Sanctions A staff member with investigative and disciplinary DM 600 – Discipline authority shall be designated as a disciplinary officer to ☒ ☐ ☐ DM 600.3.1 – Inmate Rules and Sanctions impose such consequences. Staff shall not participate in disciplinary review if they are DM 600 – Discipline ☒ ☐ ☐ involved in the charges. DM 600.3.1 – Inmate Rules and Sanctions Such charges pending against an incarcerated person DM 600 – Discipline shall be acted on with the following provisions and within DM 600.3.1 – Inmate Rules and Sanctions specified timeframes: 1. A copy of the report, or a separate written notice An incarcerated person charged with a major ☒ ☐ ☐ of the violation(s), shall be provided to the rule violation shall be given a written incarcerated person. description of the incident and the rules violated at least 24 hours prior to a disciplinary hearing. 2. Unless declined by the incarcerated person, a DM 600 – Discipline hearing shall be provided no sooner than 24 hours DM 600.3.1 – Inmate Rules and Sanctions after the report has been submitted to the disciplinary officer and the incarcerated person has been Unless waived in writing by the incarcerated ☒ ☐ ☐ informed of the charges in writing. The hearing may person, hearings may not be held in less than be postponed or continued for a reasonable time 24 hours from the time of notification. through a written waiver by the incarcerated person, or for good cause. 3. The incarcerated person shall be permitted to DM 600 – Discipline appear on their own behalf at the time of hearing and DM 600.3.1 – Inmate Rules and Sanctions present witnesses and documentary evidence. The incarcerated person shall have access to staff or Incarcerated persons charged with major rule ☒ ☐ ☐ assistance when they have limited literacy, or the violations are entitled to be present at a issues are complex. hearing unless waived in writing or excluded because their behavior poses a threat to facility safety, security, and order. 4. A charge(s) shall be acted on no later than 72 DM 600 – Discipline hours after an incarcerated person has been DM 600.3.1 – Inmate Rules and Sanctions informed of the charge(s) in writing. Investigations involving major rule violations should be initiated within 24 hours of the ☒ ☐ ☐ receipt of the initial report and completed in sufficient time for the incarcerated person to have a disciplinary hearing, which is required within 72 hours of the time the incarcerated person was informed, in writing, of the charges. 5. Subsequent to final disposition of disciplinary DM 600 – Discipline charges by the disciplinary officer, the charges and DM 600.3.1 – Inmate Rules and Sanctions ☒ ☐ ☐ the action taken shall be reviewed by the facility manager or designee. 6. The incarcerated person shall be advised in a DM 600 – Discipline written statement by the fact-finders about the DM 600.3.1 – Inmate Rules and Sanctions evidence relied on and the reasons for the ☒ ☐ ☐ disciplinary action. A copy of the record shall be kept pursuant to Penal Code Section 4019.5. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 38 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 7. There shall be a policy of review and appeal to a DM 600 – Discipline supervisor on all disciplinary action. DM 600.3.1 – Inmate Rules and Sanctions A Disciplinary Review Board shall preside and conduct disciplinary hearings of major rule violations. The Disciplinary Review Board will consist of at least one Disciplinary Grievance Deputy and an impartial witnessing correctional deputy. The Disciplinary Review Board will have the ☒ ☐ ☐ responsibility and authority to rule on charges of rule violations. The Disciplinary Review Board shall also have the power to impose actions. Members of the Disciplinary Review Board shall not investigate nor preside over any disciplinary hearing on cases where he/she was a witness or was directly involved in the incident that generated the complaint. The facility is not currently housing incarcerated persons. 1082 FORMS OF DISCIPLINE DM 600 – Discipline DM 600.3.1 – Inmate Rules and Sanctions The degree of actions taken by the disciplinary officer shall be directly related to the severity of the rule Any incarcerated person found guilty of a infraction and promotion of desired behavior through a major violation or who is being processed progressive disciplinary process. Acceptable forms of administratively for a criminal violation can be discipline shall consist of, but not be limited to, the subject to one or more of the following following: punitive actions: (a) Loss of privileges. (b) Extra work detail. (a) Any disciplinary action given for a minor (c) Short term lockdown for less than 24 hours. violation. (d) Removal from work details. (b) Loss of good time credits (sentenced (e) Forfeiture of “good time” credits earned under Penal individuals only). Code Section 4019. (c) Loss of work time credits per PC 4019 (f) Forfeiture of “work time” credits earned under Penal (sentenced individuals only). Code Section 4019. (d) Loss of visiting privileges, not to exceed ☒ ☐ ☐ (g) Disciplinary separation. three (3) weeks per violation. (e) Disciplinary separation, not to exceed thirty (30) days. (f) Restriction of personal phone calls, not to exceed one (1) week, with the exception of calls to bail bond agents, attorneys or doctors. (g) Loss of commissary privileges, except for personal hygiene items, for up to three (3) commissary days. (h) Removal of clothing and/or bedding. (Only when destruction of clothing or bedding is involved in the violation). (i) A 24- or 48-hour lockdown period during which the incarcerated person must stay in his cell with the exception of one hour out of cell each day. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 39 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1083 LIMITATIONS ON DISCIPLINARY ACTIONS DM 600 – Discipline DM 600.10 – Limitations on Disciplinary The Penal Code and the State Constitution expressly Actions prohibit all cruel and unusual punishment. Disciplinary actions shall not include corporal punishment, group The U.S. and state constitutions expressly punishment when feasible, or physical or psychological prohibit all cruel or unusual punishment. degradation. Additionally, there shall be the following limitations: • In no case shall any incarcerated Additionally, there shall be the following limitations: person or group of incarcerated persons be (a) Disciplinary separation shall be considered an option delegated the authority to punish any other of last resort and as a response to the most serious and incarcerated person or group of incarcerated threatening behavior, for the shortest time possible, and persons (Penal Code § 4019.5; 15 CCR with the least restrictive conditions possible. 1083). • In no case shall a safety cell be used for disciplinary purposes (15 CCR 1083). • In no case shall any restraint device be used for disciplinary purposes (15 CCR 1083). • Food shall not be withheld as a disciplinary measure (15 CCR 1083). • Correspondence privileges shall not be withheld except in cases where the incarcerated person has violated correspondence regulations, in which case correspondence other than legal mail may be suspended for no longer than 72 hours without the review and approval of the Facility Manager (15 CCR 1083). In no case shall access to the courts and/or ☒ ☐ ☐ legal counsel be suspended as a disciplinary measure (15 CCR 1083). • No incarcerated person may be deprived of the implements necessary to maintain an acceptable level of personal hygiene (15 CCR 1083; 15 CCR 1265). • Disciplinary separation in excess of 30 days without review by the Detention Division Assistant Sheriff is prohibited. The review shall include a consultation with health care staff. Such reviews shall continue at least every 15 days thereafter until the disciplinary status has ended (15 CCR 1083). • Discipline may be imposed for sexual activity between incarcerated persons. However, such activity shall not be considered sexual abuse for purposes of discipline unless the activity was coerced (28 CFR 115.78(g)). • No discipline may be imposed for sexual contact with staff unless there is a finding that the staff member did not consent to such contact (28 CFR 115.78(e)). • No incarcerated person may be disciplined for falsely reporting sexual abuse or lying, even if an investigation does not establish evidence sufficient to substantiate the allegation, if the report was made in good faith based upon a reasonable belief that the alleged conduct occurred (28 CFR 115.78(f)). 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 40 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) If a person is on disciplinary separation status for DM 600 – Discipline 30 consecutive days there shall be a review by the DM 600.10 – Limitations on Disciplinary facility manager before the disciplinary separation Actions status is continued. This review shall include a consultation with health care staff. Such reviews shall If an incarcerated person is on disciplinary continue at least every fifteen days thereafter until separation status for 30 consecutive days, the disciplinary status has ended. This review shall there shall be a review by the Detention be documented. Division Assistant Sheriff before the ☒ ☐ ☐ disciplinary separation status is continued. The review shall include a consultation with health care staff. Such reviews shall continue at least every 15 days thereafter until the disciplinary status has ended. These reviews shall be documented. The facility is not currently housing incarcerated persons. (2) The disciplinary separation cells or cell shall have DM 600 – Discipline the minimum furnishings and space specified in Title DM 600.10 – Limitations on Disciplinary 24, Part 2, 1231.2.6 and 2.7. Occupants shall be Actions issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be Incarcerated persons in disciplinary deprived of them through any portion of the day separation shall not be deprived of bedding or ☒ ☐ ☐ except that those incarcerated persons who engage clothing except in cases where the in the destruction of bedding or clothing may be incarcerated person destroys such articles or deprived of such articles. The decision to deprive a uses them to attempt suicide (15 CCR person of such articles of clothing and bedding shall 1083(a)(2)). be reviewed by the facility manager or designee during each 24-hour period. (3) If after placement in separation, mental health or DM 600 – Discipline medical staff determine that an individual has serious DM 600.10 – Limitations on Disciplinary mental illness or an intellectual disability, they shall ☒ ☐ ☐ Actions be removed from disciplinary separation immediately upon this determination. (b) The delegation of authority to any incarcerated person DM 600 – Discipline or group of incarcerated people to exercise the right of DM 600.10 – Limitations on Disciplinary punishment over any other incarcerated person or group ☒ ☐ ☐ Actions of incarcerated people. Note: PC § 4019.5. (c) In no case shall a safety cell, as specified in Title 24, DM 600 – Discipline Part 2, 1231.2.5, or any restraint device be used for ☒ ☐ ☐ DM 600.10 – Limitations on Disciplinary disciplinary purposes. Actions (d) No incarcerated person may be deprived of the DM 600 – Discipline implements necessary to maintain an acceptable level of DM 600.10 – Limitations on Disciplinary personal hygiene as specified in Section 1265 of these Actions regulations. Whenever an incarcerated person in disciplinary separation is denied personal care items or activities that are usually ☒ ☐ ☐ authorized to the general population, except for restrictions imposed as a result of a disciplinary hearing, the correctional deputy taking such action shall document the circumstances that necessitated the need to restrict personal items or activities in the incarcerated person's management notes. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 41 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Food shall not be withheld as a disciplinary measure. DM 600 – Discipline DM 600.10 – Limitations on Disciplinary Actions ☒ ☐ ☐ Under no circumstances will an incarcerated person be denied food as a means of punishment. (f) Correspondence privileges shall not be withheld DM 600 – Discipline except in cases where the incarcerated person has DM 600.10 – Limitations on Disciplinary violated correspondence regulations, in which case Actions correspondence may be suspended for no longer than 72 hours, without the review and approval of the facility Incarcerated persons in disciplinary ☒ ☐ ☐ manager. separation shall have the same privileges to write and receive correspondence as incarcerated persons in general population, except in cases where incarcerated persons violated correspondence regulations. (g) In no case shall access to courts and legal counsel be DM 600 – Discipline suspended as a disciplinary measure. DM 600.10 – Limitations on Disciplinary Actions ☒ ☐ ☐ Access to courts and legal counsel shall not be suspended as a disciplinary measure. 1084 DISCIPLINARY RECORDS DM 600 – Discipline DM 601.5.1 – Archive of Files Penal Code Section 4019.5 requires that a record is kept ☒ ☐ ☐ of all disciplinary actions administered therefore. This The Disciplinary Separation File will be requirement may be satisfied by retaining copies of rule retained by the Office in accordance with violation reports and report of the disposition of each. established records retention schedules. 1206.5 MANAGEMENT OF COMMUNICABLE DM 712 – Communicable Diseases DISEASES IN A CUSTODY SETTING This policy is intended to provide guidelines (a) The responsible physician, in conjunction with the for facility staff to assist in minimizing the risk facility administrator and the county health officer, shall of contracting and/or spreading develop a written plan to address the identification, communicable diseases. In conjunction with treatment, control and follow-up management of the Sheriff's Office Bloodborne Pathogens tuberculosis and other communicable diseases. The plan Exposure Control Plan, the Detention ☒ ☐ ☐ shall cover the intake screening procedures, Division Aerosol Transmissible Disease identification of relevant symptoms, referral for a medical Exposure Control Plan, the Detention evaluation, treatment responsibilities during Division COVID Prevention Plan, and all incarceration and coordination with public health officials associated Office and County safety plans. for follow-up treatment in the community. The plan shall reflect the current local incidence of communicable diseases which threaten the health of incarcerated people and staff. (b) Consistent with the above plan, the health authority DM 712 – Communicable Diseases shall, in cooperation with the facility administrator and the county health officer, set forth in writing, policies and procedures in conformance with applicable state and ☒ ☐ ☐ federal law, which include, but are not limited to: (1) The types of communicable diseases to be reported; (2) The persons who shall receive the medical DM 712 – Communicable Diseases ☒ ☐ ☐ reports; 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 42 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Sharing of medical information with incarcerated DM 712 – Communicable Diseases persons and custody staff; Communicating with employees, other employers and the local health officer ☒ ☐ ☐ regarding the suspected or diagnosed infectious disease status of referred incarcerated persons, including notification of exposed employees. (4) Medical procedures required to identify the DM 712 – Communicable Diseases presence of disease(s) and lessen the risk of exposure to others; Any incarcerated person suspected of having ☒ ☐ ☐ a communicable disease will be evaluated by a qualified health care professional as soon as reasonably practicable. (5) Medical confidentiality requirements; ☒ ☐ ☐ DM 712 – Communicable Diseases (6) Housing considerations based upon behavior, DM 712 – Communicable Diseases medical needs, and safety of the affected incarcerated persons; Incarcerated persons suspected of having ☒ ☐ ☐ communicable diseases will be appropriately isolated until disease confirmation and the period of communicability is determined. (7) Provisions for consent by an incarcerated person DM 712 – Communicable Diseases ☒ ☐ ☐ that address the limits of confidentiality; and, (8) Reporting and appropriate action upon the DM 712 – Communicable Diseases possible exposure of custody staff to a communicable disease. Notification to the public health department of all reportable diseases and conditions shall ☒ ☐ ☐ be made as soon as practicable. This is done by completing appropriate forms, and if necessary, contacting the public health department directly for situations of multiple spread occurrences. 1211 SICK CALL DM 702 – Non-Emergency Health Care The facility administrator, in cooperation with the health It is the policy of this office to provide daily authority, shall develop written policies and procedures, access to qualified health care professionals which provide daily sick call for all incarcerated persons in order for incarcerated persons to request or provision made that any incarcerated person medical services (15 CCR 1200). All health requesting medical/mental health attention be given such care requests will be documented, triaged, attention. and referred appropriately by medical staff. ☒ ☐ ☐ Qualified health care professionals will conduct sick call and clinics for health care services on a scheduled basis to ensure a timely response to requests for medical services. The facility is not currently housing incarcerated persons. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 43 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1240 FREQUENCY OF SERVING DM 900 – Food Service DM 900.9 – Meal Service Procedure In Temporary Holding, Type I, II, and III facilities, and those Type IV facilities where food is served, food shall There must be no more than 14 hours be served three times in any 24-hour period. At least one between a substantial evening meal and of these meals shall include hot food. Supplemental food breakfast. must be served to incarcerated persons if more than 14 ☒ ☐ ☐ hours pass between evening and morning meals. Incarcerated persons who miss, or may miss, Additionally, supplemental food must be served to people a regularly scheduled meal must be provided on medical diets in less than the time period outlined with a beverage and a sandwich or substitute above, if prescribed by the responsible physician. meal. Approved snacks should be served to incarcerated persons on medical diets in less than the 14-hour period if prescribed by the Responsible Physician or registered dietitian. A minimum of fifteen minutes shall be allowed for the DM 900 – Food Service actual consumption of each meal except for those on DM 900.9 – Meal Service Procedure medical diets where the responsible physician has ☒ ☐ ☐ prescribed additional time. Incarcerated persons must be provided a minimum of 15 minutes dining time for each meal. Provisions shall be made for incarcerated persons who DM 900 – Food Service may miss a regularly scheduled facility meal. They shall DM 900.9 – Meal Service Procedure be provided with a substitute meal and beverage, and on ☒ ☐ ☐ medical diets shall be provided with their prescribed meal. 1260 STANDARD INSTITUTIONAL CLOTHING DM 805 – Incarcerated Person Hygiene DM 805.4.2 – Clothing Issue The standard issue of climatically suitable clothing to incarcerated people held after arraignment in all but An incarcerated person admitted to the Court Holding, Temporary Holding, and Type IV facilities facility for 72 hours or more and assigned to shall include, but not be limited to: a living unit shall be issued a set of facility (a) Clean socks and footwear; clothing. The issue of clothing appropriate to the climate for incarcerated persons shall ☒ ☐ ☐ include but is not limited to: (15 CCR 1260): • Clean socks. • Clean outer garments. • Clean undergarments (e.g., shorts, undershirt, two bras and four pairs of underwear). • Footwear. (b) Clean outergarments; and, DM 805 – Incarcerated Person Hygiene DM 805.4.2 – Clothing Issue ☒ ☐ ☐ (c) Clean undergarments; DM 805 – Incarcerated Person Hygiene DM 805.4.2 – Clothing Issue ☒ ☐ ☐ (1) For males – shorts and undershirt, and DM 805 – Incarcerated Person Hygiene DM 805.4.2 – Clothing Issue ☒ ☐ ☐ (2) For females – bra and two pairs of panties. DM 805 – Incarcerated Person Hygiene DM 805.4.2 – Clothing Issue ☒ ☐ ☐ 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 44 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The person’s personal undergarments and footwear may DM 805 – Incarcerated Person Hygiene be substituted for the institutional undergarments and DM 805.4.2 – Clothing Issue footwear specified in this regulation. This option notwithstanding, the facility has the primary responsibility An incarcerated person's personal to provide the personal undergarments and footwear. ☒ ☐ ☐ undergarments and footwear may be substituted for the institutional undergarments and footwear, provided there is a legitimate medical necessity for the items and they are approved by the medical staff. All issued and exchanged clothing shall be clean and free DM 805 – Incarcerated Person Hygiene of holes or tears, reasonably fitted, durable, easily DM 805.4.2 – Clothing Issue laundered and repaired. Undergarments shall be clean, free of holes or tears, and substantially free of stains. All issued and exchanged clothing shall be Individuals shall be able to select the garment type more clean and free of holes or tears, reasonably compatible with their gender identity and gender ☒ ☐ ☐ fitted, durable, and easily laundered and expression. repaired. Undergarments shall be clean, free of holes or tears, and substantially free of stains. Individuals shall be able to select the garment type more compatible with their gender identity and gender expression. 1264 CONTROL OF VERMIN IN PERSONAL CLOTHING There shall be written policies and procedures developed by the facility administrator to control contamination ☒ ☐ ☐ and/or spread of vermin in all incarcerated people’s personal clothing. Infested clothing shall be cleaned, disinfected, or stored in a closed container so as to eradicate or stop the spread of vermin. 1265 ISSUE OF PERSONAL CARE ITEMS DM 805 – Incarcerated Person Hygiene DM 805.7 – Personal Hygiene of Incarcerated There shall be written policies and procedures developed Persons by the facility administrator for the issue of personal hygiene items. Personal hygiene items, hair care services, and facilities for showers will be provided in ☒ ☐ ☐ accordance with applicable laws and regulations. This is to maintain a standard of hygiene among incarcerated persons in compliance with the requirements established by state laws as part of a healthy living environment. Each menstruating person shall be provided with sanitary DM 805 – Incarcerated Person Hygiene napkins, panty liners, and tampons as requested with no DM 805.7 – Personal Hygiene of Incarcerated maximum allowance. Persons Incarcerated persons shall, upon request, be ☒ ☐ ☐ provided with materials necessary for personal hygiene with regard to their menstrual cycle and reproductive system. These items include tampons, sanitary pads and panty liners and will be provided free of charge, regardless of indigency status. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 45 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Each person to be held over 24 hours who is unable to DM 805 – Incarcerated Person Hygiene supply themself with the following personal care items, DM 805.7 – Personal Hygiene of Incarcerated because of either indigency or the absence of a canteen, Persons shall be issued: (a) Toothbrush, Each incarcerated person held more than 24 hours who does not have the following personal care items because of either indigency, or the absence of an incarcerated ☒ ☐ ☐ person canteen shall be issued the following items: • Toothbrush • Dentifrice • Soap • Comb • Shaving implements (b) Dentifrice, DM 805 – Incarcerated Person Hygiene DM 805.7 – Personal Hygiene of Incarcerated ☒ ☐ ☐ Persons (c) Soap, DM 805 – Incarcerated Person Hygiene DM 805.7 – Personal Hygiene of Incarcerated ☒ ☐ ☐ Persons (d) Comb, and DM 805 – Incarcerated Person Hygiene DM 805.7 – Personal Hygiene of Incarcerated ☒ ☐ ☐ Persons (e) Shaving implements. DM 805 – Incarcerated Person Hygiene DM 805.7 – Personal Hygiene of Incarcerated ☒ ☐ ☐ Persons Personal care items shall be issued within the first 12 DM 805 – Incarcerated Person Hygiene hours of housing assignment. DM 805.7 – Personal Hygiene of Incarcerated Persons Personal care items shall be issued within the ☒ ☐ ☐ first 12 hours of a housing assignment. BSCC staff confirmed that personal care items are issued during the booking process. Incarcerated persons shall not be required to share any DM 805 – Incarcerated Person Hygiene personal care items listed in items “a” through “d.” DM 805.7 – Personal Hygiene of Incarcerated ☒ ☐ ☐ Persons Incarcerated people will not share disposable razors. DM 805 – Incarcerated Person Hygiene DM 805.7 – Personal Hygiene of Incarcerated ☒ ☐ ☐ Persons 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 46 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Double edged safety razors, electric razors, and other DM 805 – Incarcerated Person Hygiene shaving instruments capable of breaking the skin, when DM 805.7 – Personal Hygiene of Incarcerated shared among incarcerated people, must be disinfected Persons between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections Regulations with detailed hair care cleaning 979 and 980, Division 9, Title 16, California Code of ☒ ☐ ☐ and sanitation requirements shall be posted Regulations. in a conspicuous place for use by all hair care personnel and incarcerated persons. Single- use items, such as cotton pads and neck strips, shall be properly disposed of immediately after a single use. 1266 SHOWERING DM 805 – Incarcerated Person Hygiene DM 606.7 - Showering ☒ ☐ ☐ There shall be written policies and procedures developed by the facility administrator for showering/bathing. Incarcerated persons shall be permitted to shower/bathe DM 805 – Incarcerated Person Hygiene upon assignment to a housing unit and at least every DM 606.7 – Showering other day or more often if possible. ☒ ☐ ☐ Inmates shall be permitted to shower upon assignment to a housing unit, at least every other day thereafter and more often if practicable. Absent exigent circumstances, no person shall be DM 805 – Incarcerated Person Hygiene prohibited from showering at least every other day DM 606.7 - Showering following assignment to a housing unit. If showering is ☒ ☐ ☐ prohibited, it must be approved by the facility manager or designee, and the reason(s) for prohibition shall be documented. 1267 HAIR CARE SERVICES DM 606 - Grooming (a) Hair care services shall be available. ☒ ☐ ☐ The Facility Manager or the authorized designee shall establish written procedures for incarcerated person hair care services. (b) Except those who may not shave for reasons of DM 606 - Grooming identification in court, incarcerated people shall be allowed to shave daily and receive hair care services at Incarcerated persons shall generally be least once a month. The facility administrator may permitted to receive hair care services once suspend this requirement in relation to people who are ☒ ☐ ☐ per month after being in custody for at least considered to be a danger to themselves or others. 30 days. Staff may suspend access to hair care services if an incarcerated person appears to be a danger to themself or others or to the safety and security of the facility. (c) Equipment shall be disinfected, after each use, by a DM 606 - Grooming method approved by the State Board of Barbering and Cosmetology to meet the requirements of Title 16, Grooming equipment will be disinfected ☒ ☐ ☐ Division 9, Sections 979 and 980, California Code of before and after each use by the methods Regulations. approved by the State Board of Barbering and Cosmetology to meet the requirements. 1270 STANDARD BEDDING AND LINEN ISSUE DM 805 – Incarcerated Person Hygiene DM 805.4.1 – Bedding Issue The standard issue of clean suitable bedding and linens, for each incarcerated person entering a living area who Mattresses will be serviceable and enclosed is expected to remain overnight, shall include, but not be ☒ ☐ ☐ in an easily cleanable, nonabsorbent material limited to: and conform to the size of the bunk. (a) one serviceable mattress which meets the Mattresses will be cleaned and disinfected requirements of Section 1272 of these regulations; when an incarcerated person is released or upon reissue. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 47 of 51 A353 Type II & III PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) one mattress cover or one sheet; DM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ DM 805.4.1 – Bedding Issue (c) one towel; and, DM 805 – Incarcerated Person Hygiene ☒ ☐ ☐ DM 805.4.1 – Bedding Issue (d) one blanket or more depending up on climatic DM 805 – Incarcerated Person Hygiene conditions. ☒ ☐ ☐ DM 805.4.1 – Bedding Issue Policy and procedure shall require that items (a), (b), and DM 805 – Incarcerated Person Hygiene (d) above be provided prior to the first night in the facility. ☒ ☐ ☐ DM 805.4.1 – Bedding Issue Two blankets or sleep bag may be issued in place of one DM 805 – Incarcerated Person Hygiene mattress cover or one sheet at the request of the DM 805.4.1 – Bedding Issue incarcerated person. ☒ ☐ ☐ Two blankets or a sleep bag may be issued in place of one mattress cover or one sheet at the request of the incarcerated person. 1280 FACILITY SANITATION, SAFETY, AND DM 800 – Sanitation Inspections MAINTENANCE It is the policy of the Office to maintain a safe The facility administrator shall develop written policies and sanitary facility. To accomplish this goal, and procedures for the maintenance of an acceptable regular sanitation and housekeeping level of cleanliness, repair and safety throughout the inspections of the detention facilities will be facility. Such a plan shall provide for a regular schedule conducted on a scheduled basis. They will be ☒ ☐ ☐ of housekeeping tasks and inspections to identify and conducted to ensure an acceptable level of correct unsanitary or unsafe conditions or work practices cleanliness, repair and safety throughout the which may be found. facilities and shall provide for a regular schedule of housekeeping tasks and inspections to identify and correct unsanitary and/or unsafe conditions or work practices which may be found. Medical care housing as described in Title 24, Part 2, DM 800 – Sanitation Inspections Section 1231.2.14, shall be cleaned and sanitized ☒ ☐ ☐ according to policies and procedures established by the health authority. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 48 of 51 A353 Type II & III PRO eff. 01.01.25 DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Are minors held in jail cells? No Juveniles are held in this facility. Facilities that do not hold minors in the jail cells are not ☐ ☒ ☐ subject to Title 15, Article 9 biennial inspections; however, if minors are held in the building, they may be subject to the requirements of WIC §207.1. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and ☐ ☐ ☒ procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 1101 RESTRICTIONS ON CONTACT WITH INCARCERATED ADULTS The facility administrator shall establish policies and procedures to restrict sight and sound contact, as ☐ ☐ ☒ defined in Section 1006, between detained minors and adults confined in the facility. The policies and procedures should consider trauma-informed approaches in protecting minors from contact. In situations where brief or accidental contact may occur, such as booking or facility movement, facility staff (trained in the supervision of incarcerated people) shall ☐ ☐ ☒ maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. 1102 CLASSIFICATION 1B The facility administrator shall develop and implement a ☐ ☐ ☒ written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include the following: (a) a procedure for receiving and transmitting information regarding minors who present a risk or hazard to self or others while confined at the facility, and ☐ ☐ ☒ the separation of such minors to the extent possible within the limits of the facility. (b) a procedure to provide care for any minor who appears to be in need of or who requests medical, mental health, or developmental disability treatment. ☐ ☐ ☒ Written procedures shall be established by the responsible health administrator in cooperation with the facility administrator. (c) a suicide prevention program designed to identify, monitor, and provide treatment to those minors who ☐ ☐ ☒ present a suicide risk. (d) provide that minors be housed separately from adults and not be allowed to come or remain in contact ☐ ☐ ☒ with adults except as provided in Section 208(c) of the Welfare and Institutions Code. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 49 of 51 A353 Type II & III PRO eff. 01.01.25 DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1103 RELEASE PROCEDURES 2B Facility staff shall notify the parents or guardians prior to ☐ ☐ ☒ the release of a minor. The minor's personal clothing and valuables shall be returned to the minor, parents or guardian, upon the minor's release or consent. 1104 SUPERVISION OF MINORS 3B The facility administrator shall develop and implement ☐ ☐ ☒ policy and procedures that provide for: (a) continuous around-the-clock supervision of minors with assurance that staff can hear and respond; and, (b) safety checks of minors at least once every 30 minutes. These safety checks shall include the direct visual observation of movement and skin. Safety checks shall not be replaced, but may be supplemented by, an ☐ ☐ ☒ audio/visual electronic surveillance system designed to detect overt, aggressive, or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented. 1105 RECREATIONAL PROGRAMS 4B The facility administrator shall develop written policies and procedures to provide a recreation program that ☐ ☐ ☒ shall protect the welfare of minors and incarcerated adults, recognize facility security needs and comply with minimum jail standards for recreation (California Code of Regulations, Title 15, Section 1065). 1106 DISCIPLINARY PROCEDURES 5B Nothing in this regulation shall prevent the administrator from removing a detained minor from the general population or program for reasons of the minor's mental or physical health; or under any circumstances in which ☐ ☐ ☒ the safety of the minor, incarcerated adults, staff, the program or community is endangered, pending a disciplinary action or review. With the exceptions noted below, the provisions of Section 1080-1084 shall apply when a minor is involved in disciplinary actions. (a) Pursuant to Welfare and Institutions Code Section 208.3, minors may not be placed in room confinement ☐ ☐ ☒ for disciplinary purposes. (b) Permitted forms of discipline include: ☐ ☐ ☒ (1) temporary loss of privileges; and, (2) loss of privileges mandated by applicable ☐ ☐ ☒ regulations. (c) Access to visitation and recreation shall be restricted only after a second level review by a supervisor or ☐ ☐ ☒ manager and shall not extend beyond five days without subsequent review. (d) Prohibited forms of discipline include: ☐ ☐ ☒ (1) discipline that does not fit the violation; (2) corporal punishment; ☐ ☐ ☒ (3) discipline imposed by incarcerated persons; ☐ ☐ ☒ 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 50 of 51 A353 Type II & III PRO eff. 01.01.25 DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) placement in safety cells, sobering cells, or any other cell not specifically designated for the ☐ ☐ ☒ detention of minors; (5) deprivation of food; and, ☐ ☐ ☒ (6) room confinement. ☐ ☐ ☒ 1120 EDUCATION PROGRAM FOR MINORS IN JAILS Whenever a minor is held in a Type II or III facility, the ☐ ☐ ☒ facility administrator shall coordinate with the County Department of Education or County Superintendent of Schools to provide education programs as required by Section 48200 of the Education Code. 1122.5 PREGNANT MINORS (a) The health administrator, in cooperation with the ☐ ☐ ☒ facility administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant ☐ ☐ ☒ minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery or termination of the pregnancy shall ☐ ☐ ☒ not be restrained by the use of leg or waist restraints, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery or termination of the pregnancy, shall not be restrained by the wrists, ☐ ☐ ☒ ankles, or both, unless deemed necessary for the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, ☐ ☐ ☒ labor, delivery, or recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, they shall be advised, orally or in writing, of the ☐ ☐ ☒ standards and policies governing pregnant minors. 5660 Sonoma SHRF Sonoma-North County Facility II CI PRO 25-26 Page 51 of 51 A353 Type II & III PRO eff. 01.01.25 BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION BSCC Code: 5660 FACILITY: Sonoma-North County Facility TYPE: II RC: 561 FIELD REPRESENTATIVE: Matthew Schuler DATE: March 3, 2025 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Minimum Unit - West 201 Note 2004 Inspection: At the Department’s request, we increased the rated capacity of Unit 202 from 40 to 44 inmates; Unit 203 from 56 to 60 inmates; and, 101, from 120 to 140 inmates. This results in an overall increase of 28 rated beds and the in the Rated Capacity from 533 to 561. Note: 2012-2014 Inspection: This unit was not being used. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID 19 Pandemic Dorm 1963 1 109 109 109 54,630 cu. ft. 1 10 15 1 8 2 Note: In West 201, The 1963 Regulations did not include a maximum capacity for dormitories. Limits were based on fixtures and cubic feet of air space. Medium Unit - East 202 Note: At the 2004 inspection, we evaluated this dorm under the 2001 regulations, which increased the capacity based on double bunk square footage requirements. Note: During the 2010-12 inspection, this unit was not being used. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID 19 Pandemic Dorm 2001 1 50 44 44 45.5' x 39.0' x 4 2 5 1 3 10.0' Note: Dayroom is 32.5' x 39.0' x 10.0'; one dormitory washbasin is in the dayroom area. Holding 1988 1 1 1 (1) 10.8' x 6.0' 1 1 1 Note: Using bunk as bench space, holding cell could accommodate up to 4 inmates; rated for 1 inmate to reflect policy. Medium Unit - Dorm 203 Note: Dorm 203 closed with the 4/11/97 opening of the MADF expansion and we reduced the RC for NCCF from 533 to 477 during the 1996-1997 inspection. This dorm reopened July 1998, adding the 56 rated beds back into the RC and bringing the total RC back to 533 beds during the 1998-2000 inspection. At the 2004 inspection we evaluated the dorm under 2001 regulations. Based on available showers, the capacity was increased to 60. Note: During the 2010-12 inspection, this unit was not being used. Note: During the 2012-2014 Inspection, this unit was only used for overflow from MADF. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID 19 Pandemic Dorm 2001 1 60 60 60 52.0' x 56.0' x 5 2 7 1 3 10.0' 5660 Sonoma SHRF Sonoma-North County Facility II CI LASE 25-26 1 Adult LAS.dot; BOC 360 (01/14/97) ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Honor Unit 101 Note: At the 2004 inspection, we evaluated this dorm under the 2001 regulations, which increased the capacity of each double bunked dorm to 14, and allowing the 140 rated capacity requested by the department. Note: During the 2010-12 inspection, this unit was not being used. Major maintenance was being done to replace windows. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID 19 Pandemic Dorm 1988 10 14 14 140 24.0' x 25.0' 1 6 16 2 10 0 Note: Total fixtures. Dayroom is irregular shape totaling 5530 square feet. Female Unit Minimum 301 Note: Television and dining rooms (480 square feet) and program area (736 square feet) credited as dayroom space; living area (2,880 square feet); plus 17' x 11" (187 square feet) meeting room converted to housing in 1993. No deduction for glass enclosed staff area. One toilet and washbasin in a separate area converted to inmate use in 1993. The 187 square foot room held unused bunks during the 1998-2000 inspection. The entire unit uses central plumbing fixtures which limit rated capacity to 64 inmates. At the 2004 inspection the Department requested considering this unit as multiple dorms to allow increasing the overall capacity beyond the current total of 64 inmates. We did not make this increase. The Unit operates as one “dorm-like” unit, with shared plumbing fixtures and program/dayroom space. Note: In 2008, at the request of the facility manager, this area was again measured. Although several configurations were discussed, no increase was made to the RC. Note: During the 2010-12 inspection, this unit was not being used. Note: During the 2012-14 inspection, this unit was not being used. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID 19 Pandemic Dorm 1988 1 60 59 59 60.0' x 48.0' 8 8 4 Multiple 1980 1 0 0 0 11.5' x 17.5' Note: Work furlough. Overall beds in dorm and work furlough equals the 64 RC. Note: In 2008, this area was to be reconfigured and used as programming space. The inmates were to be moved into the Multiple unit below. Note: In 2009, Turning Point used this space. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID 19 Pandemic Multiple 1980 1 6 5 5 11.3' x 17.0' Note: In 2008, this area was to be used as an honor dorm. The sum of the beds in the dorm and this multiple unit equals the 64 RC. RC is limited by regulation to 64 inmates. Non- None 1 0 0 0 6' x 3. 5' Rate d Note: In 2008, we noted this screened area used to stage inmates for a short time, less than one hour, near the officer’s station in this housing unit. Administration Building Unit 401 Note: During the 2012-2014 Inspection, this unit was not being used. Double 1988 8 2 2 16 8.0' x 10.0' x 8.0' 1 1 1 Note: Dayroom equals 639 square feet. One shower serves the unit. 5660 Sonoma SHRF Sonoma-North County Facility II CI LASE 25-26 2 Adult LAS.dot; BOC 360 (01/14/97) ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Holding 1988 1 5 (5) 10.0' x 10.0' Note: Toilet/washbasin accessible; 8' bench Minimum 501 Dorm 1988 1 64 64 64 46.0' x 60' 6 4 8 5 Note: Dayroom dimensions are 49.3' x 31.6' + 17.6' x 20.0' for a total of 1910 square feet; one washbasin in dayroom Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID 19 Pandemic Minimum 502 Dorm 1988 1 64 64 64 61.0' x 60' 7 4 9 5 Note: Dayroom dimensions are 60.2' x 29.7' + 18.2' x 28.3' for a total of 2303 square feet; one washbasin in dayroom; dormitory regulations limit maximum capacity to 64 inmates Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID 19 Pandemic Note: In 2009, an outside recreation area (105' x 72') was added to serve the inmates in 501 and 502. Inmates have free access between the yard and dayroom areas. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID 5660 Sonoma SHRF Sonoma-North County Facility II CI LASE 25-26 3 Adult LAS.dot; BOC 360 (01/14/97) PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT TYPE I, II, III AND IV FACILITIES APPLICABLE REGULATIONS: 3/80; 8/86; 5/88; 1/91 Title 24, California Code of Regulations (CCR) BSCC Code: 5660 FACILITY NAME: Sonoma-North County Facility FACILITY TYPE: II APPLICABLE REGULATIONS (Check All That Apply): 3/80: X 8/86: 5/88: X 1/91: OTHER: 1963; 1994 FIELD REPRESENTATIVE: Matthew Schuler DATE: March 3, 2025 Note: This facility has housing areas rated under several physical plant requirements: Minimum Unit – West 201 is rated under 1963 regulations; Medium Unit – East 202 is rated under 1994 regulations; Medium 203 is under 1988 regulations; "multiple" cells in the Female Unit – Minimum 301 are rated under 1980 regulations; and, the rest of the facility is under the 1988 standards. Note: 2021-2022 Inspection: Facility unoccupied due to low count during COVID-19 Pandemic Note: Facility vacant during the 2021/22 and 2023/24 inspection cycles. ARTICLE/SECTION YES NO N/A COMMENTS Temporary Holding Cells (2.2) X Contain 10 square feet of floor per inmate Limited to no more than 16 inmates X No smaller than 40 square feet X Contain sufficient seating to accommodate all inmates X Toilet accessible X Water fountain accessible X Wash basin accessible X Provides clear visual supervision X Telephone accessible X Weapons Locker (3.12) X External to the security area and equipped with individual compartments, locks and keys Temporary Staging Cell or Room (2.3) X There are no cells of this type in the facility; the text of the regulation has been deleted from the checklist. Detoxification Cells (2.4) X There are no cells of this type in the facility; the text of the regulation has been deleted from the checklist. Shower-Delousing Room (3.4) X Available in reception/booking Secure Vault or Storage Space (2.1) X Available for inmate valuables Telephone (2.1) X Available for inmate use per Penal Code § 851.5 5660 Sonoma SHRF Sonoma-North County Facility II CI PHY 25-26 1 A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Safety Cells (2.5) X There are no cells of this type in the facility; the text of the regulation has been deleted from the checklist. Single Occupancy Cells (2.6) X No cells are currently used as singles. Maximum capacity of one inmate Contain a minimum of 60 square feet of floor area in X Type I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet X Contain toilet, washbasin and drinking fountain X Contain a bunk, desk and seat (Desk and seat not X required in Type I in later, less restrictive 1986 standards) Multiple Occupancy Cells (8227) X The female work furlough area in Unit 301 is 8-86: Deleted provision for multiple occupancy cells rated as multiple occupancy cells under 1980 regulations. Contain 35 square feet per person Limited to no more than 8 inmates X No smaller than 100 square feet X Minimum ceiling height of 8 feet X Water closet separate from washbasin and drinking X fountain Sufficient bunks to accommodate each occupant X Provide storage space for each occupant's personal X items Multiple Occupancy Rooms (8229) X No cells of this type are rated as multiple 8-86: Deleted provision for multiple occupancy rooms occupancy cells above. Limited to housing persons in Type III and IV facilities and workers in Type I and II facilities Contain 50 square feet of floor area per person and a X minimum of 8 feet ceiling height Limited to no more than 16 persons X Access to toilets separate from washbasins (ratio X 1:8) and drinking fountains Provide storage space for each occupant's personal X items Double Occupancy Cells (2.7) X 5-88: Added provision for double occupancy cells Maximum capacity of two inmates Contain a minimum of 60 square feet of floor space in X Type I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet and one X floor dimension at least 6 feet Contain toilet, washbasin and drinking fountain X Contain 2 bunks, 1 desk and seat (Desk and seat X not required in Type I facilities) Dormitories (2.8) X 8-86: Provision for dormitories added Contain 50 square feet of floor area per inmate and a minimum of 8 feet ceiling height Be designed for no fewer than 8 and no more than 64 X 1963 Regulations apply to Unit 201. inmates No maximum. 5660 Sonoma SHRF Sonoma-North County Facility II CI PHY 25-26 2 A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Facilities having a total rated capacity of 80 inmates or X less, may design dormitories for no fewer than 4 inmates Access to toilets separate from washbasins (ratio 1:8) X and drinking fountains Provide storage space for each inmates' personal items X Dayrooms (2.9) X Deleted under later, less restrictive 1994 regulations. 8-86: Added requirement for 3 foot wide corridors in front of cells-rooms 35 square feet of floor area per inmate X Contain tables and seating to accommodate the X maximum number of inmates served Access to toilets, washbasins and drinking fountains X Available to all inmates in Type II and III facilities X (excluding special use cells) and to workers in Type I facilities Shower (3.4) X Available on a ratio of 1:16 Lighting (3.6) X Sufficient to permit easy reading. Night lighting is sufficient to allow good supervision. 8-86: Specifies at least 20 foot-candles at desk level and in grooming areas, with night lighting not to exceed 5 foot-candles Beds-Bunks (3.5) X 30 inches wide and 76 inches long Comfortable Living Environment [102(c)6] X A comfortable living environment is maintained through an adequate heating and cooling system. Exercise Area -Type II, III and WA IV (2.10) X At least one exercise area must contain a minimum of 900 square feet 8-86: Outdoor exercise area provided X 8-86: Clear height of 15 feet with required surface X area meeting a formula of: 80% of maximum rated inmate population and number of one-hour exercise periods per day = required surface area Program Space - Type II and III (2.11) X Sufficient area and furnishings to meet the needs of the facility programs Dining Facilities (2.17) X 15 square feet per inmate being fed 5660 Sonoma SHRF Sonoma-North County Facility II CI PHY 25-26 3 A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Toilets, washbasins and showers are not in the X same room or not in view of inmate dining Visiting (2.18) X Sufficient visiting area Contact visits whenever possible for minimum security X inmates Attorney Interviews (2.26) X Provide for confidential attorney consultation Safety Equipment Storage (2.19) X Adequate space is provided for storage of equipment such as fire extinguishers, SCBA, emergency lights, etc. Janitor Closet (2.20) X Located in security areas lockable, containing a mop sink and storage space Storage Rooms (2.21) X Sufficient space to accommodate inmate property, bedding and supplies Audio or Video Monitoring System -NA Type IV X (2.22) Audio monitoring system capable of alerting staff in a central control Video monitoring in corridors, main entries and/or exits X and programs or activity areas Fire Detection and Alarm System [102(c)6] X Automatic fire alarm system capable of alerting staff in a central control point Emergency Power (2.24) X Available to provide minimal lighting, maintain communications, alarm, fire, life and security systems Provide Space for: X Barber/beauty shop(2.15) 8-86: Limit requirement to Type II and III facilities (Deleted 2/99)) Canteen (2.16) X 8-86: Added for II, III & IV facilities Confidential Interview Rooms (2.25) X Not required at the time of original 8-86: Added for Type II facilities construction; would be available in the administrative area if needed. 5660 Sonoma SHRF Sonoma-North County Facility II CI PHY 25-26 4 A381 PHY Type 80 86 88 91.dot (9/98) COURT HOLDING FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 5665 FACILITY NAME: SONOMA JUVENILE JUSTICE COURT FACILITY TYPE: CH PERSON(S) INTERVIEWED: LIEUTENANT GRENIER AND DEPUTY RAGSAC FIELD REPRESENTATIVE: MATTHEW SCHULER DATE: MARCH 3, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1024 COURT HOLDING AND TEMPORARY Sonoma County Detention Division Manual HOLDING FACILITY TRAINING (DM) DM 300 – Continuing Professional Education At a minimum, all supervisors of and personnel who DM 301 – Training for Managers supervise incarcerated persons in, a Court Holding or DM 303 – Training Temporary Holding facility shall complete eight hours of specialized corrections training. Such training shall include, but not be limited to: (a) applicable minimum jail standards; (b) jail operations liability; (c) separation of incarcerated persons; (d) emergency procedures and planning, fire and life ☒ ☐ ☐ safety; and, (e) suicide prevention; (f) de-escalation; (g) juvenile procedures; (h) racial bias; and, (i) mental illness. Note: Each agency shall determine if additional training is needed based upon, but not limited to, the complexity of the facility, the number of people incarcerated, the employees' level of experience and training, and other relevant factors. Such training shall be completed as soon as practical, but Sonoma County Detention Division Manual in any event not more than six months after the date of (DM) assigned responsibility. Successful completion of Core DM 300 – Continuing Professional Education ☒ ☐ ☐ training or supplemental Core training, pursuant to DM 301 – Training for Managers Section 1020, Corrections Officer Core Course, may be DM 303 – Training substituted for the initial eight hours of training. A total of eight hours of refresher training shall be Sonoma County Detention Division Manual completed every two years. Successful completion of the (DM) requirements in Section 1025, Continuing Professional ☒ ☐ ☐ DM 300 – Continuing Professional Education Training may be substituted for the eight-hour refresher. DM 301 – Training for Managers DM 303 – Training 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 1 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1027 NUMBER OF PERSONNEL DM 200 – Supervision of Incarcerated Persons A sufficient number of personnel shall be employed in DM 212 – Staffing Plan each local detention facility to ensure the implementation ☒ ☐ ☐ and operation of the programs and activities required by BSCC staff reviewed a random sampling of these regulations. shift rosters which reflected sufficient personnel assigned to each shift to include female staffing. Whenever there is a person in custody, there shall be at DM 200 – Supervision of Incarcerated least one employee on duty at all times in a local Persons detention facility or in the building which houses a local DM 212 – Staffing Plan detention facility who shall be immediately available and accessible to incarcerated people in the event of an It is the policy of the Sonoma County Sheriff's emergency. Office to ensure the safety, security and efficient operation of this facility by assigning ☒ ☐ ☐ custody personnel according to a detailed staffing plan that is developed and maintained in accordance with law. BSCC staff reviewed a random sample of shift rosters which reflected that all fixed post assignments are filled along with roving staff that are available to respond to emergencies. Such an employee shall not have any other duties which DM 200 – Supervision of Incarcerated would conflict with the supervision and care of Persons ☒ ☐ ☐ incarcerated people in the event of an emergency. DM 212 – Staffing Plan Whenever one or more females are in custody, there DM 200 – Supervision of Incarcerated shall be at least one female employee who shall be Persons immediately available and accessible to such females. DM 212 – Staffing Plan Note: Reference PC § 4021. ☒ ☐ ☐ Whenever any female inmate(s) are confined in either detention facility, there shall be an appropriately trained female deputy assigned, available, and accessible for the supervision of the female inmates in that facility. In order to determine if there is a sufficient number of DM 200 – Supervision of Incarcerated personnel for a specific facility, the facility administrator Persons shall prepare and retain a staffing plan indicating the DM 212 – Staffing Plan personnel assigned in the facility and their duties. Such a staffing plan shall be reviewed by the Board staff at the ☒ ☐ ☐ The Sheriff or the authorized designee shall time of their biennial inspection. The results of such a complete an annual comprehensive staffing review and recommendations shall be reported to the analysis to evaluate personnel requirements local jurisdiction having fiscal responsibility for the facility. and available staffing levels. The staffing analysis will be used to determine staffing needs and to develop staffing plans. 1027.5 SAFETY CHECKS DM 504 - Safety Checks The facility administrator shall develop and implement Safety checks shall be conducted at least policy and procedures for conducting safety checks that twice every hour, no less than 10 minutes include, but are not limited to, the following: apart. No more than 60 minutes should lapse (a) Safety checks will determine the safety and well-being ☒ ☐ ☐ between each safety check. of individuals and shall be conducted at least hourly through direct visual observation of all people held and housed in the facility. BSCC staff was not provided any safety check logs due to no adult incarcerated persons placed into the court holding area. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 2 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) There shall be no more than a 60-minute lapse DM 504 - Safety Checks between safety checks. Safety checks shall be conducted at least ☒ ☐ ☐ twice every hour, no less than 10 minutes apart. No more than 60 minutes should lapse between each safety check. (c) Safety checks for people in sobering cells, safety cells, DM 504 - Safety Checks and restraints shall occur more frequently as outlined in DM 513 – Safety, Sobering, and Observation section 1055, section 1056, and section 1058 of these Cells regulations. ☒ ☐ ☐ Intermittent direct visual observation rounds of inmates held in Observation Cells shall be completed by Correctional Staff two times every 30 minutes, with rounds being completed at least 10 minutes apart. (d) Safety checks shall occur at random or varied DM 504 - Safety Checks intervals. Safety checks shall be conducted on an ☒ ☐ ☐ irregular schedule (staggered) so that incarcerated persons cannot predict when the checks will occur. (e) There shall be a written plan that includes the DM 504 - Safety Checks documentation of all safety checks. Documentation shall include: ☒ ☐ ☐ Actual times of the checks and notations (1) the actual time at which each individual safety should be recorded on the appropriate logs. check occurred; (2) the location where each individual safety check DM 504 - Safety Checks occurred, such as a cell, module, or dormitory ☒ ☐ ☐ number; and, (3) Initials or employee identification number of staff DM 504 - Safety Checks ☒ ☐ ☐ who completed the safety check(s). 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 3 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) A documented process by which safety checks are DM 504 - Safety Checks reviewed at regular defined intervals by a supervisor or facility manager, including methods of mitigating patterns The agency has implemented an internal of inconsistent documentation, or untimely completion of, audit system that requires the shift supervisor safety checks. to review and document any discrepancies in the timeliness of safety checks at the conclusion of each shift. Safety check documentation shall be reviewed at regular, defined intervals by the Facility Manager or supervisor. The review shall include any noted inconsistent ☒ ☐ ☐ documentation or any untimely completion of safety checks.. Supervisors on each shift shall conduct and document unannounced rounds to identify and deter staff sexual abuse and sexual harassment. Staff are prohibited from alerting other staff members that these supervisory rounds are occurring, unless such announcement is related to the legitimate operational functions of the facility (28 CFR 115.13(d)). These unannounced rounds shall be documented by the Supervisor. 1028 FIRE AND LIFE SAFETY STAFF DM 402 - Fire Safety DM 402.6 – Fire Training Whenever there is a person in custody, there shall be at least one person on duty at all times who meets the The Training Manager is responsible for training standards established by the Board for general ensuring that within the first six months of fire and life safety. [Penal Code section 6030(c)]. assignment to the facility all staff members ☒ ☐ ☐ receive training on the use of the facility's firefighting equipment sufficient to demonstrate proficiency. The staff should receive refresher training at least annually on the use of firefighting equipment. All sworn staff are trained in fire and life safety. The facility manager shall ensure that there is at least one DM 402 - Fire Safety person on duty who trained in fire and life safety DM 402.6 – Fire Training procedures that relate specifically to the facility. ☒ ☐ ☐ Each shift will have at least one designated staff member who is trained to maintain the facility's firefighting equipment. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 4 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1029 POLICY AND PROCEDURES MANUAL3 Sonoma County Detention Division Manual (DM) Facility administrator(s) shall develop and publish a Sonoma County Patrol Division Manual (PM) manual of policy and procedures for the facility. The policy and procedures manual shall address all Policy last updated: 01/28/2025. applicable Title 15 and Title 24 regulations and shall be comprehensively reviewed and updated at least every ☒ ☐ ☐ two years. Such a manual shall be made available to all employees. Notes: The policies and procedures required in subsections (a)(6) and (a)(7) may be placed in a separate manual to ensure confidentiality. Subsection (d) does not apply and has been deleted. (a) The manual shall provide for, but not be limited to, the DM Chapter 2 – Organization and following: Administration (1) Table of organization, including channels of ☒ ☐ ☐ DM 200 – Supervision of Incarcerated communications. Persons (2) Inspections and operations reviews by the facility DM 207 – Administrative and Supervisory administrator/manager. ☒ ☐ ☐ Inspections (3) Policy on the use of force that meets current state PM 300 -Use of Force and federal legal requirements and includes ☒ ☐ ☐ PM 300.3.4 – Restrictions on the Use of prohibition of the use of carotid restraint and choke Carotid Control Hold holds. (4) Policy on the use of restraint equipment, including DM 705 – Health Care for Pregnant the restraint of pregnant persons as referenced in ☒ ☐ ☐ Incarcerated Persons Penal Code Section 3407. DM 705.6 - Restraints (6) Security and control including physical counts and DM 205 – Key and Electronic Access Device searches of the facility and incarcerated persons, Control contraband control, and key control. DM 504 -Safety Checks Each facility administrator shall, at least annually, DM 605 - PREA (Prison Rape Elimination Act) review, evaluate, and make a record of security ☒ ☐ ☐ measures. The review and evaluation shall include internal and external security measures of the facility Last formal review: February 4, 2025. including security measures specific to prevention of sexual abuse and sexual harassment. (7) Emergency procedures include: DM 402.3 – Fire Suppression Pre-Planning (A) fire suppression preplan as required by ☒ ☐ ☐ section 1032 of these regulations; (B) escape, disturbances, and the taking of DM 400- Facility Emergencies ☒ ☐ ☐ hostages; DM 409 - Escapes (C) mass arrests; DM 400- Facility Emergencies ☒ ☐ ☐ DM 400.12 – Civil Disturbance (D) natural disasters; ☒ ☐ ☐ DM 400- Facility Emergencies (E) periodic testing of emergency equipment; DM 400- Facility Emergencies ☒ ☐ ☐ and, (F) storage, issue, and use of weapons, DM 400- Facility Emergencies ammunition, chemical agents, and related ☒ ☐ ☐ security devices. 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 5 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (8) Suicide Prevention. DM 711- Mental Health Screening and Evaluation DM 718 – Mental Health – Suicide ☒ ☐ ☐ Prevention Suicide prevention training occurs annually for all security staff. (9) Separation of incarcerated persons. ☒ ☐ ☐ DM 507 - Classification (10) Zero tolerance in the prevention of sexual abuse DM 605 - PREA (Prison Rape Elimination Act) ☒ ☐ ☐ and sexual harassment. (11) Policy and procedure to detect, prevent, and DM 605 - PREA (Prison Rape Elimination Act) respond to retaliation against any staff or person after ☒ ☐ ☐ reporting any abuse. (12) Release policy, including release planning for DM 514 – End of Term Release ☒ ☐ ☐ incarcerated persons. (c) The manual for court holding facilities shall include all DM 605 - PREA (Prison Rape Elimination Act) of the procedures listed in subsection (a), except number ☒ ☐ ☐ (5) (which has been deleted). (e) The manual for Temporary Holding, Court Holding, DM 605 - PREA (Prison Rape Elimination Act) Type I, II, III, and IV facilities shall provide for, but not be limited to, the following: The Sonoma County Sheriff's Office, in (1) multiple internal ways for incarcerated people to compliance with the Prison Rape Elimination privately report sexual abuse and sexual Act of 2003, mandates zero tolerance toward harassment, retaliation by other incarcerated all forms of sexual abuse, sexual harassment persons or staff for reporting sexual abuse and and sexual assault of any incarcerated person sexual harassment, and staff neglect or violation of in custody. There shall be zero tolerance for responsibilities that may have contributed to such retaliation of any sort against anyone who ☒ ☐ ☐ incidents, reports or cooperates with the investigations of such acts. All incidents of sexual abuse that occur in the Sonoma County Detention Facilities shall be thoroughly investigated, documented and reported in accordance with the mandates set forth in the 2003 Prison Rape Elimination Act (PREA) and the Department of Justice National PREA Standards. (2) a method for uninvolved incarcerated persons, DM 605 - PREA (Prison Rape Elimination Act) family, community members, and other interested third parties to report sexual abuse or sexual ☒ ☐ ☐ The Sonoma County Sheriff’s Office PREA harassment. The method for reporting shall be Policy is posted on the department’s website. publicly posted at the facility. 1030 SUICIDE PREVENTION PROGRAM DM 711- Mental Health Screening and Evaluation The facility shall have a comprehensive written suicide DM 718 – Mental Health – Suicide prevention program developed by the facility Prevention administrator or designee, in conjunction with the health authority and mental health director, to identify, monitor, The Sonoma County Sheriff's Office and provide treatment to those incarcerated persons who ☒ ☐ ☐ recognizes every life is important and has present a suicide risk. value, therefore there is no higher priority than The program shall include the following: the preservation of life. In order to protect the health and wellbeing of all incarcerated persons, this comprehensive written suicide prevention and intervention policy, will be reviewed and approved by the medical and mental health vendors. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 6 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Annual suicide prevention training for all custodial DM 711- Mental Health Screening and personnel. Evaluation DM 718 – Mental Health – Suicide Prevention ☒ ☐ ☐ All Staff who have direct contact with incarcerated persons shall receive suicide prevention training. BSCC staff confirmed that all staff receive annual suicide prevention training. (b) Intake screening for suicide risk immediately upon DM 711- Mental Health Screening and intake and prior to housing assignment. Evaluation DM 718 – Mental Health – Suicide Prevention ☒ ☐ ☐ At Booking, staff members are trained to identify suicidal incarcerated persons or those who pose a high risk of suicide by taking into consideration the totality of all information received. (c) Suicide prevention screening during special DM 711- Mental Health Screening and situations, including placement in restrictive housing, Evaluation following a hearing, and after a transfer or change in DM 718 – Mental Health – Suicide classification. Prevention Incarcerated persons identified as being a risk of suicide require closer supervision in a setting that minimizes opportunities for self- harm. Correctional Staff with concurrence ☒ ☐ ☐ from mental health and/or medical staff will discuss the most appropriate housing location for the incarcerated person. Every incarcerated person is different, and every situation is different, and all housing assignments will be carefully evaluated on a case-by-case basis, with the safety of the incarcerated person being the paramount concern. (d) Provisions facilitating communication among DM 711- Mental Health Screening and arresting/transporting officers, facility staff, court staff, Evaluation medical and mental health personnel in relation to suicide DM 718 – Mental Health – Suicide risk. Prevention ☒ ☐ ☐ The Detention Division recognizes that suicide prevention cannot be effective without good communication and collaboration between custody, mental health and medical staff. The main purpose of the Suicide Prevention Committee is to facilitate such communication. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 7 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Housing recommendations for people at risk of suicide DM 711- Mental Health Screening and that balance safety and environment. The least restrictive Evaluation environment should be considered. DM 718 – Mental Health – Suicide Prevention ☒ ☐ ☐ Housing options for incarcerated persons at a risk of suicide shall carefully take into consideration the isolation aspects of the housing assignment. The following strategies will be used to reduce the amount of time an incarcerated person is isolated and/or feels isolated in their cell. (f) Supervision depending on level of suicide risk. DM 711- Mental Health Screening and ☒ ☐ ☐ Evaluation DM 718 – Mental Health – Suicide Prevention (g) Suicide attempt and suicide intervention policies and DM 711- Mental Health Screening and procedures. Evaluation DM 718 – Mental Health – Suicide Prevention When a staff member becomes aware an incarcerated person is attempting suicide or appears to have committed suicide, he/she will immediately announce over the radio, or by any other communication method at ☒ ☐ ☐ his/her disposal, the exact location of the incident. Available backup Deputies, the Sergeant responsible for the area, and Medical Staff shall immediately respond to the area of the incident. When an appropriate number of backup Deputies have arrived for an incarcerated person who has attempted suicide and the incarcerated person is under control, Correctional Staff and/or Medical Staff will immediately begin providing medical aid and/or life saving measures. (h) Provisions for reporting suicides and suicides DM 711- Mental Health Screening and attempts. ☒ ☐ ☐ Evaluation DM 718 – Mental Health – Suicide Prevention (i) Multi-disciplinary administrative review of suicides and DM 711- Mental Health Screening and attempted suicides as defined by the facility Evaluation administrator, including the development of a corrective DM 718 – Mental Health – Suicide action plan to address deficiencies identified in the Prevention administrative review. ☒ ☐ ☐ The Suicide Prevention Committee shall review any completed suicide or attempted suicide requiring off-site medical care or hospitalization within 30 days and, if necessary, assist in the implementation of corrective actions. Additionally, an administrative review. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 8 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (j) Provisions for follow up care as needed. DM 711- Mental Health Screening and Evaluation DM 718 – Mental Health – Suicide Prevention ☒ ☐ ☐ All identified acutely suicidal incarcerated persons or high suicide risk incarcerated persons shall receive preventative supervision, treatment and therapeutic follow- up in compliance with the policies and procedures of the Detention Division. (k) Plan for mental health consultation following return DM 711- Mental Health Screening and from court as determined by the mental health director. Evaluation ☒ ☐ ☐ DM 718 – Mental Health – Suicide Prevention 1032 FIRE SUPPRESSION PREPLANNING DM 400- Facility Emergencies DM 402 – Fire Safety Pursuant to Penal Code Section 6031.1(b), the facility DM 402.3 – Fire Suppression Pre-Planning administrator shall consult with the local fire department ☒ ☐ ☐ having jurisdiction over the facility, with the State Fire BSCC reviewed the documentation of joint Marshal, or both, in developing a plan for fire suppression reviews, which are documented on a cover which shall include, but not be limited to: sheet to ensure the plan is current. (a) a fire suppression pre-plan developed with the local DM 400- Facility Emergencies fire department to be included as part of the policy and DM 402 – Fire Safety procedures manual (Title 15, California Code of DM 402.3 – Fire Suppression Pre-Planning Regulations Section 1029); ☒ ☐ ☐ Pursuant to Penal Code § 6031.1, the Facility Manager shall, in cooperation with the local fire department or other qualified entity, develop a plan for responding to a fire. (b) monthly fire prevention inspections by facility staff DM 400- Facility Emergencies basis with two year retention of the inspection record; DM 402 – Fire Safety DM 402.3 – Fire Suppression Pre-Planning The Office shall be inspected by an appointed staff member who is qualified to perform fire and safety inspections on a monthly basis to ensure that fire safety standards are ☒ ☐ ☐ maintained. BSCC staff confirmed that monthly fire drills are performed at each facility. BSCC staff reviewed the monthly fire inspections and confirmed the retention of the documentation was compliant with this regulation. (c) fire prevention inspections as required by Health and DM 400- Facility Emergencies Safety Code Section 13146.1(a) and (b) which requires DM 402 – Fire Safety inspections at least once every two years; DM 402.3 – Fire Suppression Pre-Planning ☒ ☐ ☐ The last fire inspection occurred on 01/19/2024. (d) an evacuation plan; and, DM 400- Facility Emergencies DM 402 – Fire Safety ☒ ☐ ☐ DM 402.3 – Fire Suppression Pre-Planning 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 9 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) a plan for the emergency housing of incarcerated DM 400- Facility Emergencies people in the case of fire. DM 402 – Fire Safety DM 402.3 – Fire Suppression Pre-Planning The Facility Manager or the authorized designee shall develop a plan for the emergency housing of incarcerated persons in the event of a fire (15 CCR 1032(e)). The ☒ ☐ ☐ plan should include procedures for continuing to house incarcerated persons in the facility, identification of alternate facilities and the potential capacity of those facilities, incarcerated person transportation options, and contact information for allied agencies. This plan shall be reviewed annually and revised if necessary. 1044 INCIDENT REPORTS DM 600.3.3 – Rule Violation Reports Each facility administrator shall develop written policies The Office will retain copies of rule violation and procedures for the maintenance of written records reports, including the disposition of each and reporting of all incidents which result in physical violation (15 CCR 1084) in accordance with harm, or serious threat of physical harm, to an employee the Office records retention policy. Rule or incarcerated person of a detention facility or other violation incident reports are required for person. major rule violations or any other violation that will require investigation or a formal ☒ ☐ ☐ resolution. The staff member who observed or detected the rule violation or who was charged with investigating a rule violation is responsible for completing the rule violation incident report. BSCC staff confirmed that incident reports are completed by jail staff when incarcerated individuals return from court. No reports were provided. Such records shall include the names of the persons DM 600.3.3 – Rule Violation Reports involved, a description of the incident, the actions taken, ☒ ☐ ☐ and the date and time of the occurrence. Such a written record shall be prepared by the staff DM 600.3.3 – Rule Violation Reports assigned to investigate the incident and submitted to the ☒ ☐ ☐ facility manager or designee. 1046 DEATH IN CUSTODY DM 511 - Reporting In-Custody Deaths DM 719 - Inmate Death – Clinical Care (a) The facility administrator shall develop written policy Review and procedures to comply with the in-custody death reporting requirements of Government Code section All in-custody deaths shall be reported within ☒ ☐ ☐ 12525. The facility administrator shall submit a copy of 10 days of the death to the state Attorney the report filed pursuant to section 12525 to the BSCC General’s office and Board of State and within 10 days of an in-custody death. Community Corrections, in accordance with reporting guidelines and statutory requirements. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 10 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The facility administrator, in cooperation with the DM 511 - Reporting In-Custody Deaths health administrator, shall develop written policy and DM 719 - Inmate Death – Clinical Care procedures to conduct an initial review and complete a Review written report of every in-custody death within 30 days of the death. The team that conducts the initial review shall The initial CMR should be conducted by the ☒ ☐ ☐ include, at a minimum, the facility administrator or Responsible Physician and, if available, a designee, the health administrator, the responsible mental health care professional. The CMR physician and other health care, and supervision staff should be finalized within 30 days by the who are relevant to the incident. Responsible Physician. The findings should be shared with the treating staff. Deaths shall be reviewed to determine the DM 511 - Reporting In-Custody Deaths appropriateness of clinical care; whether changes to DM 719 - Inmate Death – Clinical Care policies, procedures, or practices are warranted; and to Review ☒ ☐ ☐ identify issues that require further study. Corrective actions identified through the CMR should be implemented and monitored in accordance with policy. (c) The facility administrator shall submit a copy of the DM 511 - Reporting In-Custody Deaths initial review report of every in-custody death to the BSCC DM 719 - Inmate Death – Clinical Care within 60 days of the death. The facility administrator shall Review provide a copy of the initial review report that comports ☒ ☐ ☐ An Initial Review report shall be written and with the disclosure requirements of section 832.10 of the submitted to the Board of State and Penal Code. Community Corrections within 60 days of the death. The initial review report shall contain the following DM 511 - Reporting In-Custody Deaths information: DM 719 - Inmate Death – Clinical Care (1) Demographic information Review (A) Full name of the decedent (B) Date of birth BSCC staff confirmed through speaking with (C) Date of death staff, that an in-custody death report would (D) Time of death contain all the information required in this (E) Gender section. Sonoma has not had an ICD since (F) Race and ethnicity the section has been updated to require this (G) Relevant medical history information. ☒ ☐ ☐ (2) Facility Information (A) Name and location of the detention facility (B) Description of the location where the death occurred within the facility (C) Date and time of the incident (D) Detention facility personnel (including names and roles) involved in the reporting of the death or incident (3) Any relevant circumstances leading up to death, including behavioral health or medical issues. (d) In any case in which a minor dies while detained in a DM 511 - Reporting In-Custody Deaths jail, lockup, or court holding facility the BSCC may inspect DM 719 - Inmate Death – Clinical Care and evaluate the jail, lockup, or court holding facility Review pursuant to the provisions of this subchapter within 30 calendar days of the death. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 11 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1050 CLASSIFICATION PLAN DM 507 - Classification DM 507.4 – Classification Plan (b) Each administrator of a court holding facility shall establish and implement a written plan designed to This policy describes the Sonoma County provide for the safety of staff and people held and housed Sheriff's Office's classification process, which at the facility. The plan shall include receiving and is designed to properly assign incarcerated transmitting of information regarding incarcerated ☒ ☐ ☐ persons to housing units and activities persons who represent unusual risk or hazard while according to the categories of sex, age, confined at the facility, and the separation of such criminal sophistication, seriousness of crime persons to the extent possible within the limits of the court charged, physical or mental health needs, holding facility. assaultive/non-assaultive behavior and other criteria which will provide for the safety of the incarcerated persons and staff. (c) In deciding housing and programming assignments, DM 507 - Classification the agency shall consider on a case-by-case basis DM 507.4 – Classification Plan whether a placement would ensure the health and safety DM 507.7 – Reviews and Appeals of the incarcerated person, and whether the placement ☒ ☐ ☐ would present management or security problems. A person’s own views with respect to their own safety shall be given serious consideration. 1051 COMMUNICABLE DISEASES DM 712 – Communicable Diseases The facility administrator, in cooperation with the This policy is intended to provide guidelines responsible physician, shall develop written policies and for facility staff to assist in minimizing the risk procedures specifying those symptoms that require of contracting and/or spreading medical isolation of an incarcerated person until a communicable diseases. In conjunction with ☒ ☐ ☐ medical evaluation is completed the Sheriff's Office Bloodborne Pathogens Exposure Control Plan, the Detention Division Aerosol Transmissible Disease Exposure Control Plan, the Detention Division COVID Prevention Plan, and all associated Office and County safety plans. At the time of intake into the facility, an inquiry shall be DM 712 – Communicable Diseases made of the person being booked as to whether the person has or has had any communicable diseases, such Each newly booked incarcerated person shall as tuberculosis or has observable symptoms of be evaluated for health care needs and signs tuberculosis or any other communicable diseases, or and symptoms of infectious disease. The other special medical problem identified by the health ☒ ☐ ☐ receiving screening includes questions authority. The response shall be noted on the medical regarding known symptoms of TB, HIV, screening from. sexually transmitted diseases (STDs), and HBV. The individual completing the medical screening should observe the incarcerated person for obvious signs of infection. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 12 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1052 BEHAVIORAL CRISIS IDENTIFICATION DM 718 – Mental Health – Suicide Prevention DM 718.4.5 – Ongoing Identification The facility administrator, in cooperation with the DM 721 – Continuation of Care responsible physician, shall develop written policies and procedures to identify and evaluate all incarcerated All Staff Members who receive any people who may be in behavioral crisis. Evaluation of information from an incarcerated person or behavioral crisis may include telehealth. from any other source that indicate an incarcerated person has recently engaged in suicidal behavior, or in behavior which may ☒ ☐ ☐ deem an incarcerated person at risk, or observe any behavioral signs exhibited by an incarcerated person that may be indicative of suicidal behavior, these concerns must be immediately communicated to a Deputy and a mental health clinician shall be immediately notified. A Classification/Health Services Input form will be completed and submitted to the mental health vendor. If an evaluation from medical or mental health staff is not DM 718 – Mental Health – Suicide Prevention readily available, an incarcerated person shall be DM 718.4.5 – Ongoing Identification considered in behavioral crisis for the purpose of this DM 721 – Continuation of Care section if they appear to be a danger to themselves or others or appear gravely disabled. Correctional Staff will refer an incarcerated person to a mental health clinician and will ☒ ☐ ☐ complete and submit a Classification/Health Services Input form when they observe behavior, expressed or displayed, that based on their training and experience causes a staff member to be concerned for the mental health and/or safety of any incarcerated person. An evaluation from medical or mental health staff shall be DM 718 – Mental Health – Suicide Prevention secured within 24 hours of identification or at the next DM 718.4.5 – Ongoing Identification ☒ ☐ ☐ daily sick call, whichever is earliest. DM 721 – Continuation of Care Separation may be used if necessary, to protect the DM 718 – Mental Health – Suicide Prevention safety of the person in crisis or others. DM 718.4.5 – Ongoing Identification DM 721 – Continuation of Care Incarcerated persons identified as being a risk of suicide require closer supervision in a setting that minimizes opportunities for self- harm. Correctional Staff with concurrence ☒ ☐ ☐ from mental health and/or medical staff will discuss the most appropriate housing location for the incarcerated person. Every incarcerated person is different, and every situation is different, and all housing assignments will be carefully evaluated on a case-by-case basis, with the safety of the incarcerated person being the paramount concern. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 13 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1053 ADMINISTRATIVE SEPARATION DM 505 – Special Management Incarcerated Persons Except for Type IV facilities, facility administrators shall develop and implement policies and procedures for the Incarcerated persons who pose a heightened administrative separation of incarcerated people. risk to themselves or others require special management, including frequent interaction and increased supervision by staff. Interaction ☒ ☐ ☐ with special management incarcerated persons is essential to maintaining a safe, secure, and humane environment. This policy establishes guidelines and procedures for interacting with special management incarcerated persons in the custody of the Sonoma County Sheriff's Office. Policies and procedures must include: DM 505 – Special Management Incarcerated (a) Administrative separation may consist of separate Persons housing but shall not involve any other deprivation of privileges than is necessary to obtain the objective of This office shall provide for the secure and protecting the welfare of incarcerated people and facility restrictive housing of any special ☒ ☐ ☐ staff. management incarcerated person but shall not impose more deprivation of privileges Note: Subsections (b) through (e) do not apply and have than is necessary to obtain the objective of been deleted. protecting the incarcerated person, staff, or the public. 1057 DEVELOPMENTAL DISABILITIES DM 505 – Special Management Incarcerated Persons The facility administrator, in cooperation with the responsible physician, shall develop written policies and The safety and security of this facility is procedures for the identification and evaluation, dependent on a classification system that appropriate classification and housing, protection, and identifies incarcerated persons who pose a nondiscrimination of all incarcerated persons with risk to themselves or to others. Incarcerated ☒ ☐ ☐ developmental disabilities. persons who pose such a risk must be promptly and appropriately separated from the general incarcerated persons population until such time that they no longer pose a risk. Staff must have the ability to promptly separate these incarcerated persons pending further review. The health authority or designee shall contact the DM 505 – Special Management Incarcerated regional center for any incarcerated person suspected or Persons confirmed to have a developmental disability for the ☒ ☐ ☐ purposes of diagnosis or treatment within 24 hours of such determination, excluding holidays and weekends. 1058 USE OF RESTRAINT DEVICES DM 509 – Use of Restraints Within the Detention Facilities The facility administrator, in cooperation with the responsible physician, shall develop and implement Restraints, as described in this regulation, are written policies and procedures for the use of restraint not used within this facility. devices. Restraint devices include any devices which immobilize extremities or prevent the incarcerated person It is the policy of this office that restraints shall ☐ ☐ ☒ from being ambulatory. The provisions of this section do be used only to prevent self-injury, injury to not apply to the use of handcuffs, shackles, or other others, or property damage. Restraints may restraint devices when used to restrain incarcerated also be applied according to an incarcerated people for security reasons. The facility manager may person's classification, such as maximum delegate authority to place an incarcerated person in security, to control the behavior of a high-risk restraints to responsible health care staff. incarcerated person while the person is being moved outside the cell or housing unit. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 14 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) The policy shall address the following areas: DM 509 – Use of Restraints Within the (1) acceptable restraint devices; Detention Facilities This policy shall apply to the use of specific types of restraints, such as four/five-point ☐ ☐ ☒ restraints, restraint chairs, ambulatory restraints, and similar restraint systems, as well as all other restraints, including handcuffs, waist chains, and leg irons when such restraints are used to restrain any incarcerated person for prolonged periods. (2) signs or symptoms which should result in DM 509 – Use of Restraints Within the immediate medical/mental health referral; availability Detention Facilities of cardiopulmonary resuscitation equipment; ☐ ☐ ☒ BSCC staff noticed cardiopulmonary resuscitation devices located throughout the facility while on the physical inspection. (3) protective housing of restrained persons; DM 509 – Use of Restraints Within the Detention Facilities Restrained incarcerated persons should be protected from abuse by other incarcerated ☐ ☐ ☒ persons. Under no circumstances will restrained incarcerated persons be housed with incarcerated persons who are not in restraints. In most instances, restrained incarcerated persons are housed alone or in an area designated for restrained persons. (4) provision for hydration and sanitation needs; and, DM 509 – Use of Restraints Within the Detention Facilities Incarcerated persons who are confined in restraints shall be given fluids. Provisions ☐ ☐ ☒ shall be made to accommodate any toileting needs at least once every two hours. Hydration (water or juices) will be provided no less than once every two hours or when requested by the incarcerated person. (5) exercising of extremities. DM 509 – Use of Restraints Within the Detention Facilities ☐ ☐ ☒ (b) Policy shall also include, but not be limited to, the DM 509 – Use of Restraints Within the following requirements: Detention Facilities (1) In no case shall restraints be used for punishment or as a substitute for treatment. Restraints shall never be used for retaliation or as punishment. Restraints shall not be utilized any longer than is reasonably necessary to control the incarcerated person. ☐ ☐ ☒ Restraints are to be applied only when less restrictive methods, including verbal de- escalation techniques, have been attempted and are deemed ineffective in controlling the dangerous behavior of an incarcerated person (15 CCR 1029(a)(4); 15 CCR 1058). Each incident where restraints are used shall be documented. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 15 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Restraint devices shall only be used on DM 509 – Use of Restraints Within the incarcerated people who display behavior which Detention Facilities results in the destruction of property or reveal an intent to cause physical harm to self or others. It is the policy of this office that restraints shall be used only to prevent self-injury, injury to ☐ ☐ ☒ others, or property damage. Restraints may also be applied according to an incarcerated person's classification, such as maximum security, to control the behavior of a high-risk incarcerated person while the person is being moved outside the cell or housing unit. (3) Restraint devices should be used only when less DM 509 – Use of Restraints Within the restrictive alternatives, including verbal de-escalation Detention Facilities ☐ ☐ ☒ techniques, have been attempted and are deemed ineffective. (4) An incarcerated person shall be placed in DM 509 – Use of Restraints Within the restraints only with the approval of the facility Detention Facilities manager, the facility watch commander, or responsible health care staff; continued retention ☐ ☐ ☒ The specific reasons for the continued need shall be reviewed a minimum of every hour. for restraints shall be reviewed, documented, and approved by the Facility Manager or the Watch Commander at least every hour. (5) Continuous direct visual observation shall be DM 509 – Use of Restraints Within the maintained until a medical opinion can be obtained. Detention Facilities ☐ ☐ ☒ Continuous direct visual observation shall be maintained until a medical opinion can be obtained. (6) A medical opinion on placement and retention DM 509 – Use of Restraints Within the shall be secured within one hour from the time of Detention Facilities placement. ☐ ☐ ☒ Within one hour of placement in restraints, a qualified health care professional shall document an opinion regarding the placement and retention of the restraints. (7) A medical assessment shall be completed within DM 509 – Use of Restraints Within the four hours of placement. Detention Facilities As soon as practicable, but within four hours ☐ ☐ ☒ of placement in restraints, the incarcerated person must be evaluated by a mental health professional to assess whether the incarcerated person needs immediate and/or long-term mental health treatment. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 16 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (8) Continuous direct visual observation shall be DM 509 – Use of Restraints Within the conducted at least twice every 30 minutes to ensure Detention Facilities that the restraints are properly employed, and to ensure the safety and well-being of the incarcerated Staff members shall conduct continuous person. Such observation shall be documented. direct face-to-face observation at least twice While in restraint devices all incarcerated persons every 30 minutes on an irregular schedule to shall be housed alone or in a specified housing area check the incarcerated person's physical well- which makes provisions to protect the person from ☐ ☐ ☒ being and behavior. Restraints shall be abuse. checked to verify correct application and to ensure they do not compromise circulation. All checks shall be documented, with the actual time recorded by the person doing the observation, along with a description of the incarcerated person's behavior. Any actions taken should also be noted in the log. (9) If the facility manager, or designee, in consultation DM 509 – Use of Restraints Within the with responsible health care staff determines that an Detention Facilities incarcerated person cannot be safely removed from restraints after eight hours, the person shall be taken IF the Facility Manager, or the authorized to a medical facility for further evaluation. designee, in consultation with responsible ☐ ☐ ☒ health care staff determines that the incarcerated person cannot be safely removed from restraints after eight hours, the person shall be taken to a medical facility for further evaluation. (10) Where applicable, the facility manager shall use DM 509 – Use of Restraints Within the the restraint device manufacturer’s recommended Detention Facilities maximum time limits for placement. ☐ ☐ ☒ Where applicable, the Facility Manager shall use the restraint device manufacturer's recommended maximum time limits for placement. (11) All events and information related to the DM 509 – Use of Restraints Within the placement in restraints shall be documented and Detention Facilities shall be video recorded unless exigent circumstances prevent staff from doing so. The ☐ ☐ ☒ documentation shall include: the reason for placement; person authorizing placement; names of staff involved in the placement; injuries sustained; and the duration of placement. 1058.5 RESTRAINTS AND PREGNANT PERSONS DM 509 – Use of Restraints Within the Detention Facilities The facility administrator, in cooperation with the DM 509.8 – Pregnant Incarcerated Persons responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant Restraints as described in this regulation are people. In accordance with Penal Code Section 3407, the not used within this facility. policy shall include reference to the following: Restraints will not be used on incarcerated ☐ ☐ ☒ persons who are known to be pregnant unless based on an individualized determination that restraints are reasonably necessary for the legitimate safety and security needs of the incarcerated person, the staff, or the public. Should restraints be necessary, the restraints shall be the least restrictive available and the most reasonable under the circumstances. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 17 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) An incarcerated person known to be pregnant or DM 509 – Use of Restraints Within the in recovery after delivery or termination of the Detention Facilities pregnancy shall not be restrained by the use of leg or DM 509.8 – Pregnant Incarcerated Persons waist restraints, or handcuffs behind the body. ☐ ☐ ☒ Incarcerated persons who are known to be pregnant will not be handcuffed behind their backs or in recovery after delivery shall not be restrained by the use of leg irons, waist chains, or handcuffs behind the body. (2) An incarcerated pregnant person in labor, during DM 509 – Use of Restraints Within the delivery, or in recovery after delivery or termination of Detention Facilities the pregnancy, shall not be restrained by the wrists, DM 509.8 – Pregnant Incarcerated Persons ankles, or both, unless deemed necessary for the safety and security of the incarcerated person, the ☐ ☐ ☒ No incarcerated person who is in labor, staff, or the public. delivery, or recovery from a birth shall be restrained by wrists, ankles, or both, unless deemed necessary for the safety and security of the inmate, the staff, or the public. (3) Restraints shall be removed when a professional DM 509 – Use of Restraints Within the who is currently responsible for the medical care of Detention Facilities an incarcerated pregnant person during a medical DM 509.8 – Pregnant Incarcerated Persons ☐ ☐ ☒ emergency, labor, delivery, or recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of an incarcerated person’s DM 509 – Use of Restraints Within the pregnancy, they shall be advised, orally or in writing, Detention Facilities of the standards and policies governing incarcerated DM 509.8 – Pregnant Incarcerated Persons pregnant people. ☐ ☐ ☒ Once pregnancy has been confirmed, a pregnant incarcerated person should be advised of the policies and procedures regarding the restraint of pregnant persons. 1068 ACCESS TO COURTS AND COUNSEL DM 603 – Inmate Access to Courts and Counsel The facility administrator shall develop written policies and procedures to ensure incarcerated persons have The purpose of this policy is to protect the access to the court and to legal counsel. constitutional rights of inmates to access the Such access shall consist of: courts and legal counsel, while holding ☒ ☐ ☐ inmates accountable to the rules and regulations that govern conduct in this facility. The staff at every level is reminded the fundamental constitutional right of access to courts does not end when a person is incarcerated. (b) confidential consultation with attorneys. DM 603 – Inmate Access to Courts and Counsel ☒ ☐ ☐ 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 18 of 21 A350 CH PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1280 FACILITY SANITATION, SAFETY, AND DM 800 – Sanitation Inspections MAINTENANCE It is the policy of the Office to maintain a safe The facility administrator shall develop written policies and sanitary facility. To accomplish this goal, and procedures for the maintenance of an acceptable regular sanitation and housekeeping level of cleanliness, repair and safety throughout the inspections of the detention facilities will be facility. Such a plan shall provide for a regular schedule conducted on a scheduled basis. They will be ☒ ☐ ☐ of housekeeping tasks and inspections to identify and conducted to ensure an acceptable level of correct unsanitary or unsafe conditions or work practices cleanliness, repair and safety throughout the which may be found. facilities and shall provide for a regular schedule of housekeeping tasks and inspections to identify and correct unsanitary and/or unsafe conditions or work practices which may be found. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 19 of 21 A350 CH PRO eff. 01.01.25 DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Are minors held in a cell or other secure portion of DM 502.10 – Juvenile Detainees the Court Holding facility? As a general practice, incarcerated persons are not left in holding cells. BSCC staff reviewed logs, and no adults or juveniles ☐ ☒ ☐ were held in the court holding area this inspection cycle or the previous cycle. Juveniles are brought directly into the courtroom from the attached Juvenile Hall. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and ☐ ☐ ☒ procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 1122.5 PREGNANT MINORS (a) The health administrator, in cooperation with the ☐ ☐ ☒ facility administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the 0B responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant ☐ ☐ ☒ minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery shall not be restrained by the use of leg ☐ ☐ ☒ irons, waist chains, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery, shall not be restrained by the wrists, ankles, or both, unless deemed necessary for ☐ ☐ ☒ the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, labor, ☐ ☐ ☒ delivery, or recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, she 1 s B hall be advised, orally or in writing, of the standards ☐ ☐ ☒ and policies governing pregnant minors. 1161 CONDITIONS OF DETENTION 2B Court holding facilities shall be designed to provide the ☐ ☐ ☒ following: (a) Separation of minors from adults in accordance with Section 208 of the Welfare and Institutions Code. (b) Separation of minors in accordance with an ☐ ☐ ☒ established classification plan. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 20 of 21 A350 CH PRO eff. 01.01.25 DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Secure non-public access, movement within and egress. If the same entrance/exit is used by both minors ☐ ☐ ☒ and adults, movements shall be scheduled in such a manner that there is no opportunity for contact. An existing court holding facility built in accordance with construction standards at the time of construction shall be considered as being in compliance with this article unless the condition of the structure is determined by the appropriate authority to be dangerous to life, health, or ☐ ☐ ☒ welfare of minors. Upon notification of noncompliance with this section, the facility administrator shall develop and submit a plan for corrective action to the Board within 90 days. 1162 SUPERVISION OF MINORS 3B A sufficient number of personnel shall be employed in each facility to permit unscheduled safety checks of all ☐ ☐ ☒ minors at least twice every 30 minutes, and to ensure the implementation and operation of the activities required by these regulations. There shall be a written plan that includes the documentation and review of safety checks. 1163 CLASSIFICATION 4B The administrator of a court holding facility shall establish and implement a written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include receiving and transmitting of information ☐ ☐ ☒ regarding minors who represent a risk or hazard to self or others while confined at the facility, and the separation of such minors to the extent possible within the limits of the court holding facility, and for the separation of minors from any adults confined there as required by Section 208 of the Welfare and Institutions Code. 5665 Sonoma SHRF Sonoma Juvenile Justice Court CH CI PRO 25-26 Page 21 of 21 A350 CH PRO eff. 01.01.25 ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 5665 FACILITY: Sonoma Juvenile Justice Courthouse TYPE: CH RC: (0) FIELD REPRESENTATIVE: Matthew Schuler DATE: March 3, 2025 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds Adult Court Holding Court Holding 2001 2 0 (3) (6) 10’ X 6.6’ 1 1 1 Note: 5’ bench limits capacity. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5665 Sonoma SHRF Sonoma Juvenile Justice Court II CI LASE 25-26 1 A360 LAS Adult-05.dot (8/05) ADULT COURT AND TEMPORARY HOLDING FACILITIES PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: 6/94; 2/99; 2001; 2005 BSCC Code: 5665 FACILITY NAME: Sonoma Juvenile Justice Court (JJC) FACILITY TYPE: CH APPLICABLE REGULATIONS (Check All That 6/94: 2/99: 2001: X 2005: OTHER: Apply): FIELD REPRESENTATIVE: Matthew Schuler DATE: March 3, 2025 TITLE 24 SECTION YES NO N/A COMMENTS Reception and Booking (2.1) These two holding cells have very limited N/A use when the sheriff brings adult prisoners to the JJC for family court matters. There will be no adult intake at this facility. Temporary Holding Cell or Room (2.2) X Contains 10 square feet of floor area per inmate Holds no more than 16 inmates X Is not smaller than 40 square feet and has a clear X ceiling height of 8 feet or more Contains sufficient seating to accommodate all inmates X Contains water closet (toilet), washbasin, and drinking X fountain Provides for clear visual supervision by staff X A bunk is provided if inmates are held 12 hours or more X Temporary Staging Cell or Room (2.3) X No cells of this type; text deleted from checklist. Detoxification/Sobering Cell (2.4) X No cells of this type; text deleted from checklist. Safety Cell (2.5) X No cells of this type; text deleted from checklist. Safety Equipment Storage (2.19) In JJC and adjacent JH. Adequate space is provided to store equipment such as X fire extinguishers, SCBA, emergency lights, etc. Janitors' Closet (2.20) In JJC and adjacent JH. Lockable, containing a mop sink and storage X space 01: Mop sink may be separate from janitors’ closet 5665 Sonoma SHRF Somona Juvenile Justice Court CH CI PHY 25-26 1 A382 PHY CH-TH 94 99 01 05.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Audio or Visual Monitoring (2.22) There is no audio monitoring in the two There is an audio monitoring system capable of holding cells, as there is no central control alerting staff in a central control. When visual to monitor it. The sheriff’s personnel must electronic surveillance is use, it is located remain in the immediate area between the primarily in corridors, elevators, or at points on two cells to provide constant observation the security perimeter such as entrances and (personal audio monitoring) and be exits. available to assist, whenever one or more 2-99: Video monitoring option deleted. X prisoners are in the cells. If this does not occur, the Sheriff will be out of compliance with this physical plant requirement and Title 15, Section 1027, which requires sufficient personnel. Given the intended, limited operation, we understand that sheriff’s personnel will transport a prisoner from the jail, stay at the JJC while he/she is in court, and then return the prisoner to the jail. The officer will request further assistance if necessary. Emergency Power (2.24) County General Services ensures There is an emergency power source available and operation for this area as part of the total capable of providing minimal lighting in all areas and X complex. maintaining fire and life safety, security, communication and alarm systems. Attorney Interview Space (2.26) Prisoners would be transported from the jail Available and provides for confidentiality N/A where this requirement is met. Otherwise, attorneys may confer with clients in the courtroom. Water Closets (Toilets)/Urinals (3.1) Provide for inmate privacy/modesty with staff being able to visual supervise; provided at a ratio of 1:16 in X holding and staging cells. See regulation for calculations of urinal substitutions. Washbasins (3.2) Provide hot and cold or tempered water; provided at a X ratio of 1:16 in holding and staging cells. See regulation for calculations of washbasin trough substitutions. Drinking Fountains (3.3) 2-99: Available in each temporary holding, staging and X sobering cell. Water outlet (bubbler) is mechanically actuated and at an angle that prevents wastewater from flowing over the outlet (bubbler); there is a mouth guard on the X water outlet (bubbler). 2-99: Mouth guard requirement deleted Showers (3.4) (NA in CH) Available at the housing facility. Available in the security area; provide hot and cold or tempered water; shower stalls/areas are N/A designed and constructed of materials that are impervious to water and soap so that they may be easily cleaned. Beds/Bunks (3.5) N/A 5665 Sonoma SHRF Somona Juvenile Justice Court CH CI PHY 25-26 2 A382 PHY CH-TH 94 99 01 05.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (3.6) Lighting is sufficient to permit easy reading by a person with normal vision, night lighting is sufficient X for purposes of supervision. Lighting is centrally controlled and/or occupant controlled in housing cells or rooms. Light fixtures are of secure design. Windows (3.7) Windows that are accessible to inmates are no greater X than 5 inches in on dimension. Cell Padding (3.8) N/A No cells require padding; the text is deleted. Seating (3.10) 5’ concrete bench in each cell. Seating is designed to the level of security. When bench seating is used, eighteen inches of bench are X provided per inmate. 2-99: In holding and staging cells, seating is securely fastened to the wall and/or floor. Weapons Locker (3.12) The weapons locker is mounted on the A secure weapons locker is located outside the exterior of the building, by the exterior security perimeter of the facility and no weapons X entry door to the sally port between the two are brought into the security area. Lockers have adult CH cells. individual compartments, locks and keys. Design Requirements (102(c)6) Design requirements as specified in Title 24, Part 1, 102(c)6 are met. (See regulation for specific X requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 5665 Sonoma SHRF Somona Juvenile Justice Court CH CI PHY 25-26 3 A382 PHY CH-TH 94 99 01 05.dot (8/05)