Sonoma Cotati Police Department (2023-2024 inspection cycle)

January 2, 2025 Chris Simmons, Chief of Police Cotati Police Department 203 W Sierra Avenue Cotati, CA 94931 2023-2024 TARGETED INSPECTION, PENAL CODE SECTION 6031, WELFARE & INSTITUTIONS CODE SECTION 209, COTATI POLICE DEPARTMENT’S TEMPORARY HOLDING FACILITY Dear Chief Simmons: A Targeted Inspection of the Cotai Police Department’s Temporary Holding Facility has been completed. A pre-inspection briefing was held on Wednesday, October 23, 2024, and the following facility was inspected on Monday, December 2, 2024: FACILITY NAME BSCC # FACILITY TYPE Cotati PD Temporary Holding Facility 5686 THJ These inspections were conducted pursuant to Penal Code Section 6031 to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. No items of noncompliance were identified with Title 24 Minimum Standards. An Exit Briefing with your staff was held on Monday, December 2, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at matthew.schuler@bscc.ca.gov or call (916) 261-4323 if you have any questions. Chris Simmons Chief of Police Page 2 Sincerely, MATTHEW SCHULER Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Sonoma County Superior Court* Chair, Grand Jury, Sonoma County* Chair, Board of Supervisors, Sonoma County* County Administrator, Sonoma County* Paul Goodin, Officer, Cotati Police Department *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 5686 Sonoma Cotati Police Department THJ Targeted LTR 23-24 TEMPORARY HOLDING FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 5686 FACILITY NAME: COTATI POLICE DEPARTMENT FACILITY TYPE: THJ PERSON(S) INTERVIEWED: OFFICER PAUL GOODIN FIELD REPRESENTATIVE: MATTHEW SCHULER DATE: DECEMBER 2, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1024 COURT HOLDING AND TEMPORARY Cotati Police Department Policy Manual HOLDING FACILITY TRAINING Section (CPM) 900.17 - Training At a minimum, all supervisors of and personnel who BSCC confirmed that all staff is compliant supervise incarcerated persons in, a Court Holding or with the training requirements. Temporary Holding facility shall complete eight hours of specialized corrections training. Such training shall BSCC confirmed that all supervisors are include, but not be limited to: compliant with the training requirements. (a) applicable minimum jail standards; (b) jail operations liability; (c) separation of incarcerated persons; (d) emergency procedures and planning, fire and life ☒ ☐ ☐ safety; and; (e) suicide prevention; (f) de-escalation; (g) juvenile procedures; (h) racial bias; and, (i) mental illness. Note: Each agency shall determine if additional training is needed based upon, but not limited to, the complexity of the facility, the number of people incarcerated, the employees' level of experience and training, and other relevant factors. Such training shall be completed as soon as practical, but Cotati Police Department Policy Manual in any event not more than six months after the date of Section (CPM) 900.17 - Training assigned responsibility. Successful completion of Core training or supplemental Core training, pursuant to ☒ ☐ ☐ Section 1020, Corrections Officer Core Course, may be substituted for the initial eight hours of training. A total of eight hours of refresher training shall be Cotati Police Department Policy Manual completed every two years. Successful completion of the Section (CPM) 900.17 - Training requirements in Section 1025, Continuing Professional ☒ ☐ ☐ Training may be substituted for the eight-hour refresher. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 1 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027 NUMBER OF PERSONNEL CPM 900.3.3 - Staffing Plan A sufficient number of personnel shall be employed in BSCC staff reviewed the staffing roster and each local detention facility to ensure the implementation ☒ ☐ ☐ plan. The plan appeared to be compliant with and operation of the programs and activities required by this regulation. these regulations. Whenever there is a person in custody, there shall be at CPM 900.3.3 - Staffing Plan least one employee on duty at all times in a local detention facility or in the building which houses a local Policy states, “department member capable detention facility who shall be immediately available and of supervising to be present at all times when accessible to incarcerated people in the event of an ☒ ☐ ☐ an individual is held in custody”. emergency. A Staff member is required to remain in the facility when a prisoner is present. Such an employee shall not have any other duties which CPM 900.3.3 - Staffing Plan would conflict with the supervision and care of incarcerated people in the event of an emergency. Policy states, “Staff member should not have ☒ ☐ ☐ duties that could unreasonably conflict with his/her supervision.” Whenever one or more females are in custody, there CPM 900.3.1- Individuals Who Should Not shall be at least one female employee who shall be Be in Custody immediately available and accessible to such females. CPM 900.3.3 - Staffing Plan ☒ ☐ ☐ Note: Reference PC § 4021. Female arrestees are taken directly to the Sonoma County Jail. In order to determine if there is a sufficient number of CPM 900.3.3 - Staffing Plan personnel for a specific facility, the facility administrator shall prepare and retain a staffing plan indicating the personnel assigned in the facility and their duties. Such a staffing plan shall be reviewed by the Board staff at the ☒ ☐ ☐ time of their biennial inspection. The results of such a review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 1027.5 SAFETY CHECKS CPM 900.11- Holding Cells The facility administrator shall develop and implement No documentation was provided as the facility policy and procedures for conducting safety checks that has not been utilized since 2022. include, but are not limited to, the following: ☒ ☐ ☐ (a) Safety checks will determine the safety and well-being of individuals and shall be conducted at least hourly through direct visual observation of all people held and housed in the facility. (b) There shall be no more than a 60-minute lapse CPM 900.11- Holding Cells between safety checks. ☒ ☐ ☐ (c) Safety checks for people in sobering cells, safety cells, CPM 900.11- Holding Cells and restraints shall occur more frequently as outlined in section 1055, section 1056, and section 1058 of these The Policy states, “Safety checks by regulations. ☒ ☐ ☐ department members shall occur no less than every 15 minutes.” (d) Safety checks shall occur at random or varied CPM 900.11- Holding Cells intervals. Policy states, “Safety checks should be at ☒ ☐ ☐ varying times.” 5686 SONOMA COTATI PD THJ PRO 23-24 Page 2 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) There shall be a written plan that includes the CPM 900.11- Holding Cells documentation of all safety checks. Documentation shall include: ☒ ☐ ☐ (1) the actual time at which each individual safety check occurred; (2) the location where each individual safety check CPM 900.11- Holding Cells occurred, such as a cell, module, or dormitory ☒ ☐ ☐ number; and, (3) Initials or employee identification number of staff CPM 900.11- Holding Cells who completed the safety check(s). ☒ ☐ ☐ (f) A documented process by which safety checks are CPM 900.11- Holding Cells reviewed at regular defined intervals by a supervisor or facility manager, including methods of mitigating patterns ☒ ☐ ☐ of inconsistent documentation, or untimely completion of, safety checks. 1028 FIRE AND LIFE SAFETY STAFF CPM 900.3.3 - Staffing Plan Whenever there is a person in custody, there shall be at BSCC staff confirmed that at least one person least one person on duty at all times who meets the ☒ ☐ ☐ on duty always meets the training standards training standards established by the Board for general as required by the regulation. fire and life safety. [Penal Code section 6030(c)]. The facility manager shall ensure that there is at least one CPM 900.3.3 - Staffing Plan person on duty who trained in fire and life safety ☒ ☐ ☐ procedures that relate specifically to the facility. 1029 POLICY AND PROCEDURES MANUAL2 Cotati Police Department Policy Manual Section (CPM) Facility administrator(s) shall develop and publish a manual of policy and procedures for the facility. The policy and procedures manual shall address all The Cotati Police Department provided its applicable Title 15 and Title 24 regulations and shall be policy and procedure manual for our review. comprehensively reviewed and updated at least every The manual was last updated on 2/28/2024. ☒ ☐ ☐ two years. Such a manual shall be made available to all employees. The policy was noted to be current with all Notes: The policies and procedures required in regulations. subsections (a)(6) and (a)(7) may be placed in a separate manual to ensure confidentiality. Subsections (c) and (d) do not apply and have been deleted. (a) The manual for Temporary Holding, Type I, II, and III CPM 200.3 - Command Protocol facilities shall provide for, but not be limited to, the CPM 200.3.1 - Succession of Command following: CPM 200.3.2 - Unity of Command ☒ ☐ ☐ (1) Table of organization, including channels of CPM 200.3.3 - Orders communications. (2) Inspections and operations reviews by the facility CPM 900.16(m) - Assigned Administrator administrator/manager. ☒ ☐ ☐ (3) Policy on the use of force that meets current state CPM 306 - Handcuffing and Restraints and federal legal requirements and includes CPM 306.3.2 - Restraint of Pregnant Persons prohibition of the use of carotid restraint and choke CPM 900.6 - Use of Restraint Devices ☒ ☐ ☐ holds. CPM 900.6.1 - Pregnant Adults 2 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 3 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Policy on the use of restraint equipment, including CPM 306 - Handcuffing and Restraints the restraint of pregnant persons as referenced in CPM 306.3.2 - Restraint of Pregnant Persons Penal Code Section 3407. ☒ ☐ ☐ CPM 900.6 - Use of Restraint Devices CPM 900.6.1 - Pregnant Adults (5) Procedure and criteria for screening newly CPM 420.3 - Release by Citation received persons for release. CPM 420.3.1 - Field Citations ☒ ☐ ☐ (6) Security and control including physical counts and CPM 900.7.1 - Temporary Custody Logs searches of the facility and incarcerated persons, CPM 900.16 - Assigned Administrator contraband control, and key control. Each facility administrator shall, at least annually, BSCC staff confirmed that the security review, evaluate, and make a record of security reviews have been completed during this measures. The review and evaluation shall include inspection cycle. ☒ ☐ ☐ internal and external security measures of the facility including security measures specific to prevention of BSCC staff received a letter from Chief sexual abuse and sexual harassment. Simmons indicating that the temp holding facility is closer. The closer is effective January 1, 2025. (7) Emergency procedures include: CPM 900.3.3 - Staffing Plan (A) fire suppression preplan as required by CPM 900.16g - Assigned Administrator section 1032 of these regulations; ☒ ☐ ☐ (B) escape, disturbances, and the taking of CPM 900.16(e and j) - Assigned hostages; ☒ ☐ ☐ Administrator (C) mass arrests; CPM 900.4 - Mass Arrests ☒ ☐ ☐ (D) natural disasters; CPM 900.16(f) - Assigned Administrator ☒ ☐ ☐ (E) periodic testing of emergency equipment; and CPM 900.16(k) - Assigned Administrator ☒ ☐ ☐ (F) storage, issue, and use of weapons, CPM 900.7.7 - Firearms and Other Security ammunition, chemical agents, and related Measures ☒ ☐ ☐ security devices. (8) Suicide Prevention. CPM 900.5 - Initiating Temporary Custody, CPM 900.5 - Screening and Placement and ☒ ☐ ☐ CPM 900.15 - Release And/or Transfer (9) Separation of incarcerated persons. CPM 900.6 - Segregation of Inmates ☒ ☐ ☐ (10) Zero tolerance in the prevention of sexual abuse CPM 904.2 - Prison Rape Elimination and sexual harassment. CPM 904.4 - Reporting Sexual Abuse, ☒ ☐ ☐ Harassment and Retaliation (11) Policy and procedure to detect, prevent, and CPM 904.2 - Prison Rape Elimination respond to retaliation against any staff or person after CPM 904.4 - Reporting Sexual Abuse, ☒ ☐ ☐ reporting any abuse. Harassment and Retaliation (12) Release policy, including release planning for CPM 904.2 - Prison Rape Elimination incarcerated persons. CPM 904.4 - Reporting Sexual Abuse, ☒ ☐ ☐ Harassment and Retaliation 5686 SONOMA COTATI PD THJ PRO 23-24 Page 4 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) The manual for Temporary Holding, Court Holding, CPM 904.2 - Prison Rape Elimination Type I, II, III, and IV facilities shall provide for, but not be CPM 904.4 - Reporting Sexual Abuse, limited to, the following: Harassment and Retaliation (1) multiple internal ways for incarcerated people to privately report sexual abuse and sexual harassment, retaliation by other incarcerated ☒ ☐ ☐ persons or staff for reporting sexual abuse and sexual harassment, and staff neglect or violation of responsibilities that may have contributed to such incidents, (2) a method for uninvolved incarcerated persons, CPM 904.2 - Prison Rape Elimination family, community members, and other interested CPM 904.4 - Reporting Sexual Abuse, third parties to report sexual abuse or sexual Harassment and Retaliation ☒ ☐ ☐ harassment. The method for reporting shall be publicly posted at the facility. 1030 SUICIDE PREVENTION PROGRAM CPM Section 900.17 - Training The facility shall have a comprehensive written suicide prevention program developed by the facility administrator or designee, in conjunction with the health ☒ ☐ ☐ authority and mental health director, to identify, monitor, and provide treatment to those incarcerated persons who present a suicide risk. The program shall include the following: (a) Annual suicide prevention training for all custodial CPM Section 900.17 - Training personnel. BSCC staff confirmed all staff have been ☒ ☐ ☐ trained in Suicide Prevention as part of their regular training. (b) Intake screening for suicide risk immediately upon CPM 900.5 - Initiating Temporary Custody intake and prior to housing assignment. CPM 900.5.1 - Screening and Placement CPM 900.15 - Release And/or Transfer The policy states, “The receiving officer should ask the arresting officer if there is any statement, indication or evidence surrounding ☒ ☐ ☐ the individual's arrest and transportation that would reasonably indicate the individual is at risk for suicide or critical medical care. If there is any suspicion that the individual may be suicidal, he/she shall be transported to the City jail or the appropriate mental health facility.” (c) Suicide prevention screening during special CPM 900.5 - Initiating Temporary Custody situations, including placement in restrictive housing, CPM 900.5.1 - Screening and Placement following a hearing, and after a transfer or change in CPM 900.15 - Release And/or Transfer classification. The policy states, “The officer should promptly notify the Watch Commander of any ☒ ☐ ☐ conditions that may warrant immediate medical attention or other appropriate action. The Watch Commander shall determine whether the individual will be placed in a cell, immediately released or transported to jail or other facility.” 5686 SONOMA COTATI PD THJ PRO 23-24 Page 5 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Provisions facilitating communication among CPM 900.5 - Initiating Temporary Custody arresting/transporting officers, facility staff, court staff, CPM 900.5.1 - Screening and Placement medical and mental health personnel in relation to suicide ☒ ☐ ☐ CPM 900.15 - Release And/or Transfer risk. (e) Housing recommendations for people at risk of suicide CPM 900.3.1 - Individuals Who Should Not that balance safety and environment. The least restrictive Be in Temporary Custody ☒ ☐ ☐ environment should be considered. (f) Supervision depending on level of suicide risk. CPM 900.11(a) - Holding Cells CPM 900.12 - Suicide Attempt, Death, or ☒ ☐ ☐ Serious Injury (g) Suicide attempt and suicide intervention policies and CPM 900.11(a) - Holding Cells procedures. CPM 900.12 - Suicide Attempt, Death, or ☒ ☐ ☐ Serious Injury (h) Provisions for reporting suicides and suicides CPM 900.11(a) - Holding Cells attempts. CPM 900.12 - Suicide Attempt, Death, or ☒ ☐ ☐ Serious Injury (i) Multi-disciplinary administrative review of suicides and CPM 900.11(a) - Holding Cells attempted suicides as defined by the facility CPM 900.12 - Suicide Attempt, Death, or administrator, including the development of a corrective Serious Injury ☒ ☐ ☐ action plan to address deficiencies identified in the administrative review. (j) Provisions for follow up care as needed. CPM 900.11(a) - Holding Cells CPM 900.12 - Suicide Attempt, Death, or Note: Subsection (k) does not apply and has been ☒ ☐ ☐ Serious Injury deleted. 1032 FIRE SUPPRESSION PREPLANNING CPM 900.16g - Assigned Administrator Pursuant to Penal Code Section 6031.1(b), the facility administrator shall consult with the local fire department ☒ ☐ ☐ having jurisdiction over the facility, with the State Fire Marshal, or both, in developing a plan for fire suppression which shall include, but not be limited to: (a) a fire suppression pre-plan developed with the local CPM 900.16g - Assigned Administrator fire department to be included as part of the policy and procedures manual (Title 15, California Code of ☒ ☐ ☐ Regulations Section 1029); (b) monthly fire prevention inspections by facility staff with CPM 900.16g - Assigned Administrator two-year retention of the inspection record; BSCC staff reviewed the required ☒ ☐ ☐ documentation, and it appeared to be compliant with this regulation. (c) fire prevention inspections as required by Health and CPM 900.16g - Assigned Administrator Safety Code Section 13146.1(a) and (b) which requires inspections at least once every two years; ☒ ☐ ☐ The last inspection was completed on November 11, 2024. (d) an evacuation plan; and CPM 900.16g - Assigned Administrator ☒ ☐ ☐ (e) a plan for the emergency housing of incarcerated CPM 900.16g - Assigned Administrator people in the case of fire. Detainees will be transported to the Sonoma ☒ ☐ ☐ County Jail, if necessary, for emergency housing in the event of a fire. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 6 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1044 INCIDENT REPORTS CPM 900.7.8 - Reporting Physical Harm or Serious Threat of Physical Harm Each facility administrator shall develop written policies and procedures for the maintenance of written records No incident reports were provided during this and reporting of all incidents which result in physical ☒ ☐ ☐ inspection cycle. harm, or serious threat of physical harm, to an employee or incarcerated person of a detention facility or other person. Such records shall include the names of the persons CPM 900.7.8 - Reporting Physical Harm or involved, a description of the incident, the actions taken, Serious Threat of Physical Harm ☒ ☐ ☐ and the date and time of the occurrence. Such a written record shall be prepared by the staff CPM 900.7.8 - Reporting Physical Harm or assigned to investigate the incident and submitted to the Serious Threat of Physical Harm ☒ ☐ ☐ facility manager or designee. 1046 DEATH IN CUSTODY CPM 900.12 - Suicide Attempt, Death, or Serious Injury (a) The facility administrator shall develop written policy and procedures to comply with the in-custody death Policy states” Notification to the Attorney reporting requirements of Government Code section ☒ ☐ ☐ General within 10 days of any death in 12525. The facility administrator shall submit a copy of custody including any reasonably known facts the report filed pursuant to section 12525 to the BSCC concerning the death.” within 10 days of an in-custody death. (b) The facility administrator, in cooperation with the CPM 900.12 - Suicide Attempt, Death, or health administrator, shall develop written policy and Serious Injury procedures to conduct an initial review and complete a written report of every in-custody death within 30 days of The policy states, “Every in-custody death will the death. The team that conducts the initial review shall be reviewed within 30 days. The review team include, at a minimum, the facility administrator or shall include the facility administrator and/or designee, the health administrator, the responsible the facility manager, the health administrator, physician and other health care, and supervision staff ☒ ☐ ☐ the responsible physician, and other health who are relevant to the incident. care and supervision staff who are relevant to the incident. Deaths shall be reviewed to determine the appropriateness of clinical care; whether changes to policies, procedures, or practices are warranted; and to identify issues that require further study.” Deaths shall be reviewed to determine the CPM 900.12 - Suicide Attempt, Death, or appropriateness of clinical care; whether changes to Serious Injury policies, procedures, or practices are warranted; and to ☒ ☐ ☐ identify issues that require further study. (c) The facility administrator shall submit a copy of the CPM 900.12 - Suicide Attempt, Death, or initial review report of every in-custody death to the BSCC Serious Injury within 60 days of the death. The facility administrator shall provide a copy of the initial review report that comports ☒ ☐ ☐ with the disclosure requirements of section 832.10 of the Penal Code. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 7 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The initial review report shall contain the following CPM 900.12 - Suicide Attempt, Death, or information: Serious Injury (1) Demographic information (A) Full name of the decedent (B) Date of birth (C) Date of death (D) Time of death (E) Gender (F) Race and ethnicity (G) Relevant medical history (2) Facility Information ☒ ☐ ☐ (A) Name and location of the detention facility (B) Description of the location where the death occurred within the facility (C) Date and time of the incident (D) Detention facility personnel (including names and roles) involved in the reporting of the death or incident (3) Any relevant circumstances leading up to death, including behavioral health or medical issues. (d) In any case in which a minor dies while detained in a CPM 324.12 - Suicide Attempt, Death, or jail, lockup, or court holding facility the BSCC may inspect Serious Injury of a Juvenile and evaluate the jail, lockup, or court holding facility CPM 900.12 - Suicide Attempt, Death, or pursuant to the provisions of this subchapter within 30 Serious Injury calendar days of the death. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 1050 CLASSIFICATION PLAN CPM 900.5 - Initiating Temporary Custody (a) Each administrator of a temporary holding, Type I, II, or III facility shall develop and implement a written classification plan designed to properly assign incarcerated persons to housing units and activities No classification documentation is provided according to the categories of gender identity, age, as all arrestees are placed in cells alone. criminal sophistication, seriousness of crime charged, This information was verified through a physical or mental health needs, assaultive/non- review of detention logs. assaultive behavior, risk of being sexually abused, or sexually harassed and other criteria which will provide for The policy states, “Watch Commander the safety of the incarcerated people and staff. Such approval is required if more than one ☒ ☐ ☐ housing unit assignment shall be accomplished to the arrestee is placed into a cell.” extent possible within the limits of the available number of distinct housing units or cells in a facility. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, and a record of each person's classification level, housing restrictions, and housing assignments. Note: Subsection (b) does not apply and has been deleted. (c) In deciding housing and programming assignments, CPM 900.5 - Initiating Temporary Custody the agency shall consider on a case-by-case basis whether a placement would ensure the health and safety of the incarcerated person, and whether the placement ☒ ☐ ☐ would present management or security problems. A person’s own views with respect to their own safety shall be given serious consideration. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 8 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1051 COMMUNICABLE DISEASES CPM 900.3.1 - Individuals Who Should Not Be in Temporary Custody The facility administrator, in cooperation with the responsible physician, shall develop written policies and ☒ ☐ ☐ procedures specifying those symptoms that require medical isolation of an incarcerated person until a medical evaluation is completed. At the time of intake into the facility, an inquiry shall be CPM 900.3.1 - Individuals Who Should Not made of the person being booked as to whether the Be in Temporary Custody person has or has had any communicable diseases, such as tuberculosis or has observable symptoms of The policy states, “Individuals who exhibit tuberculosis or any other communicable diseases, or certain behaviors or conditions should not be ☒ ☐ ☐ other special medical problem identified by the health in temporary custody at the Cotati Police authority. The response shall be noted on the medical Department, but should be transported to a screening from. jail facility, a medical facility, or another type of facility as appropriate.” 1052 BEHAVIORAL CRISIS IDENTIFICATION CPM 900.3.1 - Individuals Who Should Not Be in Temporary Custody The facility administrator, in cooperation with the responsible physician, shall develop written policies and ☒ ☐ ☐ procedures to identify and evaluate all incarcerated people who may be in behavioral crisis. Evaluation of behavioral crisis may include telehealth. If an evaluation from medical or mental health staff is not CPM 900.3.1 - Individuals Who Should Not readily available, an incarcerated person shall be Be in Temporary Custody considered in behavioral crisis for the purpose of this section if they appear to be a danger to themselves or The policy states, “Individuals who exhibit others or appear gravely disabled. certain behaviors or conditions should not be ☒ ☐ ☐ in temporary custody at the Cotati Police Department, but should be transported to a jail facility, a medical facility, or another type of facility as appropriate.” An evaluation from medical or mental health staff shall be CPM 900.3.1 - Individuals Who Should Not secured within 24 hours of identification or at the next Be in Temporary Custody daily sick call, whichever is earliest. ☒ ☐ ☐ No person is held within this facility for 24 hours. Separation may be used if necessary, to protect the CPM 900.3.1 - Individuals Who Should Not safety of the person in crisis or others. ☒ ☐ ☐ Be in Temporary Custody 1053 ADMINISTRATIVE SEPARATION CPM 900.6 - Segregation of Inmates Except for Type IV facilities, facility administrators shall ☒ ☐ ☐ develop and implement policies and procedures for the administrative separation of incarcerated people. Policies and procedures must include: CPM 900.6 - Segregation of Inmates (a) Administrative separation may consist of separate housing but shall not involve any other deprivation of The policy states, “Segregation of inmates privileges than is necessary to obtain the objective of shall not involve any other deprivation of protecting the welfare of incarcerated people and facility ☒ ☐ ☐ privileges than is necessary to obtain the staff. objective of protecting the inmates and staff.” Note: Subsections (b) through (e) do not apply and have been deleted. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 9 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1055 USE OF SAFETY CELL BSCC staff confirmed that there is no safety cell at the Cotati Police Department. The safety cell described in Title 24, Part 2, Section 1231.2.5, shall be used to hold only those people who ☐ ☐ ☒ display behavior which results in the destruction of property or reveals an intent to cause physical harm to self or others. The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures governing safety cell use and may delegate authority to place an incarcerated person in a safety cell ☐ ☐ ☒ to a physician. Policies and procedures shall include, but not be limited to: (a) In no case shall the safety cell be used for punishment or as a substitute for treatment. ☐ ☐ ☒ (b) A person shall be placed in a safety cell only with the approval of the facility manager or designee, or responsible health care staff; continued retention shall be ☐ ☐ ☒ reviewed a minimum of every four hours. (c) A medical assessment shall be completed as soon as possible, but not more than 12 hours from the time of placement in the safety cell. The person shall be medically cleared for continued retention, referral to ☐ ☐ ☒ advanced treatment, or removal from the safety cell a minimum of every 24 hours thereafter. (d) The facility manager, designee or responsible health care staff shall obtain a mental health opinion/consultation with responsible health care staff on ☐ ☐ ☒ placement and retention, which shall be secured as soon as possible, but not more than 12 hours from placement. (e) Direct visual observation shall be conducted at least twice every 30 minutes, with no more than a 15-minute lapse between safety checks. Such observation shall be ☐ ☐ ☒ documented. (f) Procedures shall be established to assure administration of necessary nutrition and fluids. ☐ ☐ ☒ (g) People placed in the safety cell shall be allowed to retain sufficient clothing or be provided with a suitably designed “safety garment,” to provide for their personal ☐ ☐ ☒ privacy unless specific identifiable risks to the person's safety or to the security of the facility are documented. 1056 USE OF SOBERING CELL CPM 900.8.1- Use of Sobering Cell The sobering cell described in Title 24, Part 2, Section BSCC staff confirmed that the sobering cell 1231.2.4, shall be used for temporary holding of ☒ ☐ ☐ has not been used since 2020. incarcerated people who are a threat to their own safety or the safety of others due to their state of intoxication. A person shall be removed from the sobering cell as soon CPM 900.8.1- Use of Sobering Cell as they are able to continue the admission process or are ☒ ☐ ☐ no longer a risk to themselves or others. In no case shall a person remain in a sobering cell over CPM 900.8.1- Use of Sobering Cell six hours without an evaluation by medical or custody staff to determine whether the person has an urgent ☒ ☐ ☐ medical problem, pursuant to section 1213 of these regulations. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 1 0 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS At 12 hours from the time of placement, all persons must CPM 900.8.1- Use of Sobering Cell receive an evaluation by responsible health care staff. ☒ ☐ ☐ Intermittent direct visual observation of people held in the CPM 900.8.1- Use of Sobering Cell sobering cell shall be conducted no less than every half ☒ ☐ ☐ hour. Such observation shall be documented. 1057 DEVELOPMENTAL DISABILITIES CPM 900.3.1 - Individuals Who Should Not Be in Temporary Custody The facility administrator, in cooperation with the responsible physician, shall develop written policies and The policy states, “Individuals who exhibit procedures for the identification and evaluation, certain behaviors or conditions should not be ☒ ☐ ☐ appropriate classification and housing, protection, and in temporary custody at the Cotati Police nondiscrimination of all incarcerated persons with Department, but should be transported to a developmental disabilities. jail facility, a medical facility, or another type of facility as appropriate.” The health authority or designee shall contact the CPM 900.3.1 - Individuals Who Should Not regional center for any incarcerated person suspected or Be in Temporary Custody confirmed to have a developmental disability for the ☒ ☐ ☐ purposes of diagnosis or treatment within 24 hours of Medical evaluation would be completed at the such determination, excluding holidays and weekends. Sonoma County Jail. 1058 USE OF RESTRAINT DEVICES CPM 900.8 - Use of Restraint Devices The facility administrator, in cooperation with the The policy states, “The use of restraints, other responsible physician, shall develop and implement than handcuffs or leg irons, generally should written policies and procedures for the use of restraint not be used for individuals in temporary devices. Restraint devices include any devices which custody at the Cotati Police Department immobilize extremities or prevent the incarcerated person unless the person presents a heightened risk, ☒ ☐ ☐ from being ambulatory. The provisions of this section do and only in compliance with the Handcuffing not apply to the use of handcuffs, shackles, or other and Restraints Policy and only with the restraint devices when used to restrain incarcerated approval of the Watch Commander.” people for security reasons. The facility manager may delegate authority to place an incarcerated person in restraints to responsible health care staff. (a) The policy shall address the following areas: CPM 900.8 - Use of Restraint Devices (1) acceptable restraint devices; ☒ ☐ ☐ (2) signs or symptoms which should result in CPM 900.8 - Use of Restraint Devices immediate medical/mental health referral; availability ☒ ☐ ☐ of cardiopulmonary resuscitation equipment; (3) protective housing of restrained persons; CPM 900.8 - Use of Restraint Devices ☒ ☐ ☐ (4) provision for hydration and sanitation needs; and, CPM 900.8 - Use of Restraint Devices ☒ ☐ ☐ (5) exercising of extremities. CPM 900.8 - Use of Restraint Devices ☒ ☐ ☐ (b) Policy shall also include, but not be limited to, the CPM 900.8 - Use of Restraint Devices following requirements: (1) In no case shall restraints be used for punishment The policy states, “In no case shall restraints ☒ ☐ ☐ or as a substitute for treatment. be used for punishment or a substitute for treatment.” (2) Restraint devices shall only be used on CPM 900.8 - Use of Restraint Devices incarcerated people who display behavior which results in the destruction of property or reveal an The policy states, “The use of restraints, other intent to cause physical harm to self or others. than handcuffs or leg irons, generally should not be used for individuals in temporary ☒ ☐ ☐ custody at the Cotati Police Department unless the person presents a heightened risk, and only in compliance with the Handcuffing and Restraints Policy and only with the approval of the Watch Commander.” 5686 SONOMA COTATI PD THJ PRO 23-24 Page 1 1 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Restraint devices should be used only when less CPM 900.8 - Use of Restraint Devices restrictive alternatives, including verbal de-escalation techniques, have been attempted and are deemed ☒ ☐ ☐ ineffective. (4) An incarcerated person shall be placed in CPM 900.8 - Use of Restraint Devices restraints only with the approval of the facility manager, the facility watch commander, or ☒ ☐ ☐ responsible health care staff; continued retention shall be reviewed a minimum of every hour. (5) Continuous direct visual observation shall be CPM 900.8 - Use of Restraint Devices maintained until a medical opinion can be obtained. ☒ ☐ ☐ (6) A medical opinion on placement and retention CPM 900.8 - Use of Restraint Devices shall be secured within one hour from the time of ☒ ☐ ☐ placement. (7) A medical assessment shall be completed within CPM 900.8 - Use of Restraint Devices four hours of placement. ☒ ☐ ☐ (8) Continuous direct visual observation shall be CPM 900.8 - Use of Restraint Devices conducted at least twice every 30 minutes to ensure that the restraints are properly employed, and to ensure the safety and well-being of the incarcerated person. Such observation shall be documented. ☒ ☐ ☐ While in restraint devices all incarcerated persons shall be housed alone or in a specified housing area which makes provisions to protect the person from abuse. (9) If the facility manager, or designee, in consultation CPM 900.8 - Use of Restraint Devices with responsible health care staff determines that an incarcerated person cannot be safely removed from ☒ ☐ ☐ restraints after eight hours, the person shall be taken to a medical facility for further evaluation. (10) Where applicable, the facility manager shall use CPM 900.8 - Use of Restraint Devices the restraint device manufacturer’s recommended ☒ ☐ ☐ maximum time limits for placement. (11) All events and information related to the CPM 900.8 - Use of Restraint Devices placement in restraints shall be documented and shall be video recorded unless exigent circumstances prevent staff from doing so. The documentation shall include: the reason for ☒ ☐ ☐ placement; person authorizing placement; names of staff involved in the placement; injuries sustained; and the duration of placement. 1058.5 RESTRAINTS AND PREGNANT PERSONS CPM 900.3.1 - Individuals Who Should Not Be in Temporary Custody The facility administrator, in cooperation with the responsible physician, shall develop written policies and The policy states, “All female prisoners and ☐ ☐ ☒ procedures for the use of restraint devices on pregnant juveniles shall be transported directly to the people. In accordance with Penal Code Section 3407, the Sonoma County Jail facility or juvenile hall.” policy shall include reference to the following: (1) An incarcerated person known to be pregnant or CPM 900.3.1 - Individuals Who Should Not in recovery after delivery or termination of the Be in Temporary Custody pregnancy shall not be restrained by the use of leg or ☐ ☐ ☒ waist restraints, or handcuffs behind the body. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 1 2 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) An incarcerated pregnant person in labor, during CPM 900.3.1 - Individuals Who Should Not delivery, or in recovery after delivery or termination of Be in Temporary Custody the pregnancy, shall not be restrained by the wrists, ankles, or both, unless deemed necessary for the ☐ ☐ ☒ safety and security of the incarcerated person, the staff, or the public. (3) Restraints shall be removed when a professional CPM 900.3.1 - Individuals Who Should Not who is currently responsible for the medical care of Be in Temporary Custody an incarcerated pregnant person during a medical emergency, labor, delivery, or recovery after delivery ☐ ☐ ☒ or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of an incarcerated person’s CPM 900.3.1 - Individuals Who Should Not pregnancy, they shall be advised, orally or in writing, Be in Temporary Custody of the standards and policies governing incarcerated ☐ ☐ ☒ pregnant people. 1067 ACCESS TO TELEPHONE CPM 900.7.5 - Telephone Calls The facility administrator shall develop written policies and procedures which allow access to a telephone or communication device beyond those telephone calls which are required by Section 851.5 of the Penal Code. Individuals who are known to have, or are perceived by others as having hearing or speech impairments shall be ☒ ☐ ☐ provided access to the appropriate telecommunication device which will facilitate communication. Such devices may include but are not limited to videophones, teletypewriters, or third-party communications assistance. An individual’s access to telephone communications shall not be withdrawn unless doing so is required to uphold the safety and security of the facility. 1068 ACCESS TO COURTS AND COUNSEL CPM 900.7.2 - Temporary Custody Requirements The facility administrator shall develop written policies CPM 900.7.5 - Telephone Calls and procedures to ensure incarcerated persons have ☒ ☐ ☐ CPM 900.7.9 - Attorneys and Bail Bondsmen access to the court and to legal counsel. Such access shall consist of: (b) confidential consultation with attorneys. CPM 900.7.2 - Temporary Custody Requirements CPM 900.7.5 - Telephone Calls CPM 900.7.9 - Attorneys and Bail Bondsmen ☒ ☐ ☐ BSCC staff confirmed that attorney visit rooms were available for those requesting them. 1080 RULES AND DISCIPLINARY ACTIONS CPM 900.7.10 - Discipline Wherever discipline is administered, each facility administrator shall establish written rules and disciplinary Discipline is not administered at the facility. actions to guide the conduct of incarcerated persons. ☐ ☐ ☒ Notes: If discipline IS NOT administered, written policy should indicate as such. If discipline IS administered, Sections 1080, 1081, 1082, 1083 and 1084 apply. Such rules and disciplinary actions shall be stated simply and affirmatively and posted conspicuously in housing units and the booking area or issued to each person upon ☐ ☐ ☒ booking. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 1 3 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS For those individuals with limited literacy, who are unable to read English, and for persons with disabilities, provision shall be made for the jail staff to instruct them verbally or provide them with material in an ☐ ☐ ☒ understandable form regarding jail rules and disciplinary procedures and actions. 1081 PLAN FOR DISCIPLINE OF INCARCERATED PERSONS Each facility administrator shall develop written policies and procedures for discipline of incarcerated persons. The plan shall include, but not be limited to, the following elements: ☐ ☐ ☒ (a) Temporary Loss of Privileges: For minor acts of non- conformance or minor violations of facility rules, staff may impose a temporary loss of privileges, such as access to television, telephones, commissary, or lockdown for less than 24 hours, provided there is written documentation and supervisory approval. (b) Disciplinary Actions: Major violations of facility rules or repetitive minor acts of non-conformance or repetitive minor violations of facility rules shall be reported in writing by the staff member observing the act and submitted to ☐ ☐ ☒ the disciplinary officer. The consequences of such violations may include, but are not limited to: 1. Loss of good time/work time. ☐ ☐ ☒ 2. Placement in disciplinary separation. ☐ ☐ ☒ 3. Loss of privileges mandated by regulations. ☐ ☐ ☒ A staff member with investigative and disciplinary authority shall be designated as a disciplinary officer to ☐ ☐ ☒ impose such consequences. Staff shall not participate in disciplinary review if they are involved in the charges. ☐ ☐ ☒ Such charges pending against an incarcerated person shall be acted on with the following provisions and within specified timeframes: 1. A copy of the report, or a separate written notice of ☐ ☐ ☒ the violation(s), shall be provided to the incarcerated person. 2. Unless declined by the incarcerated person, a hearing shall be provided no sooner than 24 hours after the report has been submitted to the disciplinary officer and the incarcerated person has been informed of the charges in writing. The hearing may ☐ ☐ ☒ be postponed or continued for a reasonable time through a written waiver by the incarcerated person, or for good cause. 3. The incarcerated person shall be permitted to appear on their own behalf at the time of hearing and present witnesses and documentary evidence. The incarcerated person shall have access to staff or ☐ ☐ ☒ assistance when they have limited literacy, or the issues are complex. 4. A charge(s) shall be acted on no later than 72 hours after an incarcerated person has been ☐ ☐ ☒ informed of the charge(s) in writing. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 1 4 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 5. Subsequent to final disposition of disciplinary charges by the disciplinary officer, the charges and the action taken shall be reviewed by the facility ☐ ☐ ☒ manager or designee. 6. The incarcerated person shall be advised in a written statement by the fact-finders about the evidence relied on and the reasons for the ☐ ☐ ☒ disciplinary action. A copy of the record shall be kept pursuant to Penal Code Section 4019.5. 7. There shall be a policy of review and appeal to a supervisor on all disciplinary action. ☐ ☐ ☒ 1082 FORMS OF DISCIPLINE CPM 900.7.10 - Discipline The degree of actions taken by the disciplinary officer shall be directly related to the severity of the rule Discipline is not administered at the facility. infraction and promotion of desired behavior through a progressive disciplinary process. Acceptable forms of discipline shall consist of, but not be limited to, the following: (a) Loss of privileges. ☐ ☐ ☒ (b) Extra work detail. (c) Short term lockdown for less than 24 hours. (d) Removal from work details. (e) Forfeiture of “good time” credits earned under Penal Code Section 4019. (f) Forfeiture of “work time” credits earned under Penal Code Section 4019. (g) Disciplinary separation. 1083 LIMITATIONS ON DISCIPLINARY ACTIONS CPM 900.7.10 - Discipline The Penal Code and the State Constitution expressly prohibit all cruel and unusual punishment. Disciplinary Discipline is not administered at the facility. actions shall not include corporal punishment, group punishment when feasible, or physical or psychological degradation. ☐ ☐ ☒ Additionally, there shall be the following limitations: (a) Disciplinary separation shall be considered an option of last resort and as a response to the most serious and threatening behavior, for the shortest time possible, and with the least restrictive conditions possible. (1) If a person is on disciplinary separation status for 30 consecutive days there shall be a review by the facility manager before the disciplinary separation status is continued. This review shall include a consultation with health care staff. Such reviews shall ☐ ☐ ☒ continue at least every fifteen days thereafter until the disciplinary status has ended. This review shall be documented. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 1 5 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) The disciplinary separation cells or cell shall have the minimum furnishings and space specified in Title 24, Part 2, 1231.2.6 and 2.7. Occupants shall be issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be deprived of them through any portion of the day except that those incarcerated persons who engage ☐ ☐ ☒ in the destruction of bedding or clothing may be deprived of such articles. The decision to deprive a person of such articles of clothing and bedding shall be reviewed by the facility manager or designee during each 24-hour period. (3) If after placement in separation, mental health or medical staff determine that an individual has serious mental illness or an intellectual disability, they shall ☐ ☐ ☒ be removed from disciplinary separation immediately upon this determination. (b) The delegation of authority to any incarcerated person or group of incarcerated people to exercise the right of punishment over any other incarcerated person or group ☐ ☐ ☒ of incarcerated people. Note: PC § 4019.5. (c) In no case shall a safety cell, as specified in Title 24, Part 2, 1231.2.5, or any restraint device be used for ☐ ☐ ☒ disciplinary purposes. (d) No incarcerated person may be deprived of the implements necessary to maintain an acceptable level of personal hygiene as specified in Section 1265 of these ☐ ☐ ☒ regulations. (e) Food shall not be withheld as a disciplinary measure. ☐ ☐ ☒ (f) Correspondence privileges shall not be withheld except in cases where the incarcerated person has violated correspondence regulations, in which case correspondence may be suspended for no longer than 72 ☐ ☐ ☒ hours, without the review and approval of the facility manager. (g) In no case shall access to courts and legal counsel be suspended as a disciplinary measure. ☐ ☐ ☒ 1084 DISCIPLINARY RECORDS CPM 900.7.10 - Discipline Penal Code Section 4019.5 requires that a record is kept of all disciplinary actions administered therefore. This ☐ ☐ ☒ Discipline is not administered at the facility. requirement may be satisfied by retaining copies of rule violation reports and report of the disposition of each. 1270 STANDARD BEDDING AND LINEN ISSUE BSCC staff confirmed that no person is held overnight within this facility. The standard issue of clean suitable bedding and linens, for each incarcerated person entering a living area who is expected to remain overnight, shall include, but not be ☐ ☐ ☒ limited to: (a) one serviceable mattress which meets the requirements of Section 1272 of these regulations; (b) one mattress cover or one sheet; ☐ ☐ ☒ (d) one blanket or more depending up on climatic conditions. ☐ ☐ ☒ 5686 SONOMA COTATI PD THJ PRO 23-24 Page 1 6 of 21 A351 TH PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy and procedure shall require that items (a), (b), and (d) above be provided prior to the first night in the facility. ☐ ☐ ☒ Two blankets or sleep bag may be issued in place of one mattress cover or one sheet at the request of the ☐ ☐ ☒ incarcerated person. Temporary Holding facilities which hold persons longer than 12 hours shall provide an incarcerated person with bedding and linen that meet the requirements of (a), (b) ☐ ☐ ☒ and (d) above prior to their first night in the facility and every night thereafter. 1280 FACILITY SANITATION, SAFETY, AND CPM 900.16 - Assigned Administrator MAINTENANCE The facility administrator shall develop written policies and procedures for the maintenance of an acceptable level of cleanliness, repair, and safety throughout the ☒ ☐ ☐ facility. Such a plan shall provide for a regular schedule of housekeeping tasks and inspections to identify and correct unsanitary or unsafe conditions or work practices which may be found. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 1 7 of 21 A351 TH PRO eff. 07.01.24 DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Are minors held in jail cells? If YES, see remaining document for Title 15, Article 9 inspection. Penal Code Sections 6030 and 6031.4 require the biennial inspection of local detention facilities that hold minors in secure detention in the jail. Title 15, Article 9 establishes the minimum standards of how facilities hold minors in temporary custody in the jail. ☐ ☐ ☒ Facilities that do not hold minors in the jail cells are not subject to Title 15, Article 9 biennial inspections; however, if minors are held in the building, they may be subject to the requirements of Welfare and Institutions Code section 207.1. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and procedures for notification of the court of jurisdiction and ☐ ☐ ☒ the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 1142 WRITTEN POLICIES AND PROCEDURES The facility administrator shall develop written policies and procedures concerning minors being held in ☐ ☐ ☒ temporary custody which shall address: (a) suicide risk and prevention; (b) use of restraints; ☐ ☐ ☒ (c) emergency medical assistance and services; and ☐ ☐ ☒ (d) prohibiting use of discipline. ☐ ☐ ☒ 1143 CARE OF MINORS IN TEMPORARY CUSTODY (a) The following shall be made available to all minors ☐ ☐ ☒ held in temporary custody: (1) access to toilets and washing facilities; (2) one snack during term of temporary custody if the minor has not eaten within the past four (4) hours or is otherwise in need of appropriate ☐ ☐ ☒ nourishment; (3) access to drinking water; ☐ ☐ ☒ (4) access to language services; ☐ ☐ ☒ (5) access to disabilities services; ☐ ☐ ☒ (6) sanitary napkins, panty liners, and tampons as requested; ☐ ☐ ☒ (7) privacy during consultation with family, guardian, and/or lawyer; ☐ ☐ ☒ (8) blankets and clothing, as necessary, to assure the comfort of the minor; and ☐ ☐ ☒ (9) personal clothing unless the clothing is inadequate, presents a health or safety problem, or ☐ ☐ ☒ is required to be utilized as evidence of an offense. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 1 8 of 21 A351 TH PRO eff. 07.01.24 (b) Upon entry, the minor shall be informed in writing of what is available under this section, and it shall be posted in at least one conspicuous place to which ☐ ☐ ☒ minors have access. 1144 CONTACT BETWEEN MINORS AND INCARCERATED ADULTS The facility administrator shall establish policies and ☐ ☐ ☒ procedures to restrict contact, as defined in Section 1006, between minors and adults confined in the facility. In situations where brief or accidental contact may occur, such as booking or facility movement, facility staff (trained in the supervision of incarcerated people) shall ☐ ☐ ☒ maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. 1145 DECISION ON SECURE CUSTODY A minor who is taken into temporary custody by a peace officer on the basis that they are a person described by Section 602 of the Welfare and Institutions Code may be held in secure custody in a law enforcement facility that contains a lockup for adults if the minor is 14 years of age or older and if, in the reasonable belief of the peace officer, the minor presents a serious security risk of harm to self or others, as long as all other conditions of secure custody set forth in these standards are met. ☐ ☐ ☒ Any minor in temporary custody who is less than 14 years of age, or who does not in the reasonable belief of the peace officer present a serious security risk of harm to self or others, shall not be placed in secure custody, but may be kept in non-secure custody in the facility as long as all other conditions of non-secure custody set forth in these standards are met. Note: Minors in secure detention are 14 years of age or older. In making the determination whether the minor presents a serious security risk of harm to self or others, the officer may take into account the following factors: ☐ ☐ ☒ (a) age, maturity, and delinquent history of the minor; (b) severity of the offense(s) for which the minor was taken into custody; ☐ ☐ ☒ (c) minor's behavior, including the degree to which the minor appears to be cooperative or non-cooperative; ☐ ☐ ☒ (d) the availability of staff to provide adequate supervision or protection of the minor; and ☐ ☐ ☒ (e) the age, type, and number of other individuals who are detained in the facility. ☐ ☐ ☒ 1146 CONDITIONS OF SECURE CUSTODY While in secure custody, minors may be locked in a room or other secure enclosure, secured to a cuffing rail, ☐ ☐ ☒ or otherwise reasonably restrained as necessary to prevent escape and protect the minor and others from harm. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 1 9 of 21 A351 TH PRO eff. 07.01.24 1147 SUPERVISION OF MINORS IN SECURE CUSTODY INSIDE A LOCKED ENCLOSURE (a) Minors shall receive adequate supervision which, at ☐ ☐ ☒ a minimum, includes: (1) constant auditory access to staff by the minor; and (2) safety checks, as defined in Section 1006, of the minor by staff of the law enforcement facility, at least ☐ ☐ ☒ once every 30 minutes, which shall be documented. (b) Minors of different genders shall not be placed in the same locked room unless under constant direct visual ☐ ☐ ☒ observation by staff of the law enforcement facility. 1148 SUPERVISION OF MINORS IN SECURE CUSTODY OUTSIDE OF A LOCKED ENCLOSURE Minors held in secure custody outside of a locked ☐ ☐ ☒ enclosure shall not be secured to a stationary object for more than 60 minutes unless no other locked enclosure is available. A staff person from the facility shall provide constant direct visual observation to assure the minor's safety ☐ ☐ ☒ while secured to a stationary object. Securing minors to a stationary object for longer than 60 minutes, and every 30 minutes thereafter, shall be ☐ ☐ ☒ approved by a supervisor. The decision for securing a minor to a stationary object for longer than 60 minutes, and every 30 minutes thereafter shall be based upon the best interests of the ☐ ☐ ☒ minor and shall be documented. 1149 CRITERIA FOR NON-SECURE CUSTODY Minors held in temporary custody, who do not meet the criteria for secure custody as specified in Section 207.1(b) of the Welfare and Institutions Code, may be held in non- secure custody to investigate the case, ☐ ☐ ☒ facilitate release of the minor to a parent or guardian, or arrange for transfer of the minor to an appropriate juvenile facility. While minors are held in temporary non- secure custody the provisions of Section 1143 apply. 1150 SUPERVISION OF MINORS IN NON- SECURE CUSTODY Minors held in non-secure custody shall receive constant direct visual observation by staff of the law ☐ ☐ ☒ enforcement facility. Entry and release times shall be documented and made available for review. Monitoring a minor using audio, video, or other electronic devices shall never replace constant direct visual observation. 5686 SONOMA COTATI PD THJ PRO 23-24 Page 2 0 of 21 A351 TH PRO eff. 07.01.24 1151 MINORS UNDER THE INFLUENCE OF ANY INTOXICATING SUBSTANCE IN SECURE OR NON-SECURE CUSTODY Facility administrators shall develop policies and procedures providing that a medical clearance shall be ☐ ☐ ☒ obtained for minors who are under the influence of drugs, alcohol, or any other intoxicating substance to the extent that they are unable to care for themselves, prior to secure or non-secure custody of that minor. Supervision of minors in secure custody in a locked room shall include safety checks at least once every 15 minutes until resolution of the intoxicated state or ☐ ☐ ☒ release. These safety checks shall be documented, with actual time of occurrence recorded. Supervision of minors in secure custody outside of a locked room shall be supervised in accordance with ☐ ☐ ☒ Section 1148. Supervision of minors in nonsecure custody shall be supervised in accordance with Section 1150. ☐ ☐ ☒ 5686 SONOMA COTATI PD THJ PRO 23-24 Page 2 1 of 21 A351 TH PRO eff. 07.01.24 ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS BSCC Code: 5686 FACILITY: Cotati Police Department TYPE: THJ RC: (0) FIELD REPRESENTATIVE: Matthew Schuler DATE: December 2, 2024 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Note: Cells will typically hold no more than one prisoner. While cell #4 is identified as a juvenile cell, juveniles or adults can be held in any cell, provided applicable laws and statutes related to limiting contact are maintained. Cells 2 and 4 are ADA equipped. Note: There is one secure interview room with a cuffing rail within the secure area. Note: Minors may be held in non-secure custody in one of two non-secure interview rooms (report writing and front lobby). #2 Holding 2001 1 (2) (2) 10.0’ X 7.5’ 1 1 1 #3 Holding 2001 1 (2) (2) 7.0’ X 6.0’ 1 1 1 #4 Holding 2001 1 (2) (2) 7.0 X 7.5’ 1 1 1 #1 Soberin 2001 1 (3) (3) 7.0’ X 8.5’ 1 1 1 g 2018-2020(notes are historical) minors are not held in cells and are no longer held in agency at all. Females are direct transports to CJ. Prisoners are housed alone. 2020-2022: No change. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5686 Sonoma Cotati PD THJ LASE 23-24 - 1 - A360 LAS Adult.dot (03/01) ADULT COURT AND TEMPORARY HOLDING FACILITIES PHYSICAL PLANT EVALUATION Corrections Standards Authority Applicable Title 24 Regulations: 6/94; 2/99; 2001 BSCC Code: 5686 FACILITY NAME: Cotati Police Department FACILITY TYPE: THJ APPLICABLE REGULATIONS (Check All That 6/94: 2/99: 2001: X OTHER: Apply): FIELD REPRESENTATIVE: Matthew Schuler DATE: December 2, 2024 TITLE 24 SECTION YES NO NA COMMENTS Reception and Booking (2.1) Contains a weapons locker, designed as outlined in X these regulations. Contains a cell or room for confinement pending X booking Contains a detoxification cell (WA in TH; NA in CH) Present, but not currently being used. 01: Name changed to “sobering cell.” X 2-99: Two detoxification cells are provided if both male and female inmates are held. Contains safety cell(s) (WA in TH; NA in CH) X No safety cell at this site. Shower room available 2-99: Access to shower must be within the secure X area Provides secure vault or storage for inmate valuables X Telephone(s) available for inmate use (PC § 851.5) X 2-99: Unobstructed access to hot and cold running Access is provided in a nearby locker room. water X Temporary Holding Cell or Room (2.2) X Contains 10 square feet of floor area per inmate Holds no more than 16 inmates X Is not smaller than 40 square feet and has a clear X ceiling height of 8 feet or more Contains sufficient seating to accommodate all X inmates Contains water closet (toilet), washbasin, and drinking X fountain Provides for clear visual supervision by staff X A bunk is provided if inmates are held 12 hours or The program statement indicates prisoners more X will not be held over 12 hours. Temporary Staging Cell or Room (2.3) No cells of this type are in the facility. The X remaining text of the regulation has been deleted from the checklist. 5686 Sonoma Cotati PD THJ PHY 23-24 - 1 - A382 PHY CH-TH 94 99 01.dot (03/01;rev. 2/02)) TITLE 24 SECTION YES NO NA COMMENTS Detoxification/Sobering Cell (2.4) 01: Name change to “sobering cell” Contains 20 square feet of floor area per inmate X Is limited to no more than 8 inmates X Is no smaller than 60 square feet and has a clear ceiling height of 8 feet or more X Contains a water closet (toilet) wash basin and X drinking fountain as specified by these regulations Has padded partitions located next to toilet fixtures The toilet is next to the wall with a grab rail X incorporated into the combination plumbing unit. Provides for clear visual supervision by staff X Padding on floor X 01: A shower is accessible in the secure portion of X the facility. Safety Cell (2.5) No cells of this type are in the facility. The X remaining text of the regulation has been deleted from the checklist. Safety Equipment Storage (2.19) Adequate space is provided to store equipment such X as fire extinguishers, SCBA, emergency lights, etc. Janitors' Closet (2.20) Lockable, containing a mop sink and storage space X 01: Mop sink may be separate from janitors’ closet Audio or Visual Monitoring (2.22) Camera monitoring in the holding cells. There is an audio monitoring system capable of alerting staff in a central control. When visual electronic surveillance is use, it is located primarily in X corridors, elevators, or at points on the security perimeter such as entrances and exits. 2-99: Video monitoring option deleted. Emergency Power (2.24) There is an emergency power source available and capable of providing minimal lighting in all areas and X maintaining fire and life safety, security, communication and alarm systems. Attorney Interview Space (2.26) X Available and provides for confidentiality 5686 Sonoma Cotati PD THJ PHY 23-24 - 2 - A382 PHY CH-TH 94 99 01.dot (03/01;rev. 2/02)) TITLE 24 SECTION YES NO NA COMMENTS Water Closets (Toilets)/Urinals (3.1) Provide for inmate privacy/modesty with staff being able to visual supervise; provided at a ratio of 1:16 in X holding and staging cells. See regulation for calculations of urinal substitutions. Washbasins (3.2) Provide hot and cold or tempered water; provided at a ratio of 1:16 in holding and staging cells. See X regulation for calculations of washbasin trough substitutions. Drinking Fountains (3.3) 2-99: Available in each temporary holding, staging X and sobering cell. Water outlet (bubbler) is mechanically actuated and at an angle that prevents wastewater from flowing over the outlet (bubbler); there is a mouth guard on the X water outlet (bubbler). 2-99: Mouth guard requirement deleted Showers (3.4) (NA in CH) Available in the security area; provide hot and cold or tempered water; shower stalls/areas are X designed and constructed of materials that are impervious to water and soap so that they may be easily cleaned. Beds/Bunks (3.5) Inmates will be transported or released prior (NA in CH; applicable in TH if inmates are held longer to being held for 12 hours. than 12 hours) At least 30 inches wide and 76 inches long with 21 X inches between pans; constructed of pan bottom type or concrete; securely fastened to the floor and/or wall in facilities higher than minimum security. 01: Must be elevated off the floor. Lighting (3.6) Lighting is sufficient to permit easy reading by a person with normal vision, night lighting is sufficient for purposes of supervision. X Lighting is centrally controlled and/or occupant controlled in housing cells or rooms. Light fixtures are of secure design. Windows (3.7) Windows that are accessible to inmates are no greater x than 5 inches in on dimension. Cell Padding (3.8) The floors and partition are padded in detoxification cells. In safety cells, floors, doors, walls and x everything on them are padded. All padded cells are equipped with an tamper resistant fire sprinkler approved by the SFM. All padding is: approved for use by the SFM; nonporous; at least ½ inch thick; of a unitary or x laminated construction; firmly bonded to all surfaces; and, without exposed seams. 5686 Sonoma Cotati PD THJ PHY 23-24 - 3 - A382 PHY CH-TH 94 99 01.dot (03/01;rev. 2/02)) TITLE 24 SECTION YES NO NA COMMENTS Seating (3.10) Seating is designed to the level of security. When bench seating is used, eighteen inches of bench are x provided per inmate. 2-99: In holding and staging cells, seating is securely fastened to the wall and/or floor. Weapons Locker (3.12) (NA type IV and Minimum Security Facilities) A secure weapons locker is located outside the X security perimeter of the facility and no weapons are brought into the security area. Lockers have individual compartments, locks and keys. Design Requirements (102(c)6) Design requirements as specified in Title 24, Part 1, 102(c)6 are met. (See regulation for specific requirements. Note areas of non-compliance that are X applicable to the facility type and construction date in the "comments" section.) 2018-2020: (All notes are historical) 2020-2022: No Change 5686 Sonoma Cotati PD THJ PHY 23-24 - 4 - A382 PHY CH-TH 94 99 01.dot (03/01;rev. 2/02))