Ventura County Sheriff's Office Comprehensive Insp (2023-2024 inspection cycle)

March 16, 2024 James Fryhoff, Sheriff Ventura County Sheriff’s Office 800 South Victoria Avenue Santa Paula, CA 93009 2023-2024 COMPREHENSIVE INSPECTION, PENAL CODE SECTION 6031, WELFARE & INSTITUTIONS CODE SECTION 209, TYPE II DETENTION FACILITIES Dear Sheriff Fryhoff: The 2023-2024 Comprehensive Inspection of the Ventura County Sheriff's Department Type II detention facilities has been completed. A pre-inspection briefing was held on Wednesday, September 6, 2023, and an onsite inspection of the following facilities was completed during November 28 and November 29, 2023: FACILITY NAME BSCC # FACILITY TYPE Pre-Trial Detention Facility (Main Jail) 5960 II Todd Road Jail 6045 II These inspections were conducted pursuant to Penal Code Section 6031 to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA). In addition to these inspections by the BSCC, inspections are also required annually by the County Health Officer and biennially by the State Fire Marshal or an authorized representative (Health and Safety Code Sections 101045 and 13146.1). The results of those inspections are considered a part of this report. Facility Fire Environmental Medical/Mental Nutritional Inspection Health Health Health Inspection Inspection Inspection Main Jail 02/22/23 09/28/23 10/25/23 07/28/23 Todd Road Jail 11/30/23 09/06/23 10/18/23 07/28/23 James Fryhoff Sheriff Page 2 INSPECTION RESULTS We identified the following items of noncompliance with Title 15 Minimum Standards: § 1027.5 – Safety Checks: Both facilities are noncompliant with the portion of the regulation which requires that safety checks shall occur at random or varied intervals. The Main Jail conducts the majority of the safety checks for safety and sobering cell placements at exactly 15 minutes. The Todd Road Jail’s safety checks for safety cell placements were exactly 15 minutes. § 1029 – Policy and Procedures Manual: The department is out of compliance with this regulation as several segments need to be updated. § 1055 – Use of Safety Cell: Both facilities are noncompliant with the portions of the regulation which requires that continued retention shall be reviewed a minimum of every four hours and people placed in the safety cell shall be allowed to retain sufficient clothing or be provided with a suitably designed “safety garment” to provide for their personal privacy unless specific identifiable risks to the person’s safety or the security of the facility are documented. § 1056 – Use of Sobering Cell: The Main Jail was found noncompliant with the portion of the regulation where in no case shall a person remain in a sobering cell over six hours without an evaluation by medical or custody staff to determine whether the person has an urgent medical problem, pursuant to section 1213 of these regulations. Refer to the attached Procedures Checklist for detailed information. We also found areas of noncompliance in regard to Title 24, CCR Physical Plant. Section 1231.2.10 – Exercise Area: The rooftop exercise space at the Main Jail contains 16 enclosures that are used for outdoor exercise space. The facility is out of compliance as these enclosures do not allow free access to toilets, washbasins, and drinking fountains as per the regulation. Section 1231.2.22 – Audio Monitoring System: The Todd Road Jail is out of compliance as the audio monitoring system in the holding cells in the receiving/intake area are nonexistent. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity and Title 24 compliance. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring We found no violations of the JJDPA as minors are not held in any of the Ventura County Jails. 5960+ Ventura County Sheriff’s Office Type II LTR 23-24 James Fryhoff Sheriff Page 3 CORRECTIVE ACTION PLAN (CAP) An Exit Briefing with your staff was held on Wednesday, February 7, 2024; BSCC staff presented an overview of the inspection and discussed technical assistance and best practice recommendations. BSCC staff reviewed and provided an Initial Inspection Report for noncompliance items found during the inspection. Although your facilities have begun corrective measures, the BSCC is awaiting receipt of a CAP from your department. Once received, BSCC staff will respond to your CAP under a separate cover letter. * * * Please email me at jovin.adamos@bscc.ca.gov or call (916) 207-7074 if you have any questions. Sincerely, JOVIN L. ADAMOS Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Ventura County Superior Court* Grand Jury, Ventura County* Chair, Board of Supervisors, Ventura County* County Administrator, Ventura County* Mark Franke, Commander, Ventura County Sheriff’s Office Garo Kuredjian, Commander, Ventura County Sheriff’s Office Cameron Henderson, Captain, Ventura County Sheriff’s Office Tim Lanquist, Captain, Ventura County Sheriff’s Office Tracy Martinez-Aguilar, Ventura County Sheriff’s Office Program Administrator III *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 5960+ Ventura County Sheriff’s Office Type II LTR 23-24 TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 5960 FACILITY NAME: Ventura County Pre-Trial Detention Facility (Main Jail) FACILITY TYPE: II PERSON(S) INTERVIEWED: Commander Garo Kuredjian, Captain Cameron Henderson, and Tracy Martinez-Aguilar FIELD REPRESENTATIVE: Jovin Adamos DATE: 11/28/23 TITLE 15 SECTION P/P REFERENCE – COMMENTS 1020 CORRECTIONS OFFICER CORE COURSE2 The BSCC Standards and Training for Corrections (STC) division found the agency in compliance with applicable (a) In addition to the provisions of California Penal Code Section regulations during the 22/23 compliance monitoring cycle. 831.5, all custodial personnel of a Type I, II, III, or IV facility shall successfully complete the “Corrections Officer Core Course” as described in Section 179 of Title 15, CCR, within one year from the date of assignment. (b) Custodial Personnel who have successfully completed the course of instruction required by Penal Code Section 832.3 shall also successfully complete the “Corrections Officer Basic Academy Supplemental Core Course” as described in Section 180 of Title 15, CCR, within one year from the date of assignment. 1021 JAIL SUPERVISORY TRAINING Prior to assuming supervisory duties, jail supervisors shall complete the core training requirements pursuant to Section 1020, Corrections Officer Core Course. In addition, supervisory personnel of any Type I, II, III or IV jail shall also be required to complete either the STC Supervisory Course (as described in Section 181, Title 15, CCR) or the POST supervisory course within one year from date of assignment. 1023 JAIL MANAGEMENT TRAINING Managerial personnel of any Type I, II, III or IV jail shall be required to complete either the STC management course (as described in Section 182, Title 15, CCR) or the POST management course within one year from date of assignment. 1025 CONTINUING PROFESSIONAL TRAINING With the exception of any year that a core training module is successfully completed, all facility/system administrators, managers, supervisors, and custody personnel of a Type I, II, III, or IV facility shall successfully complete the “annual required training” specified in Section 184 of Title 15, CCR. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 For STC participating agencies, consistency with training sections 1020, 1021, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 1 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027 NUMBER OF PERSONNEL Documentation was reviewed to verify that the agency is operating with minimum A sufficient number of personnel shall be employed in staffing levels that satisfy the policy each local detention facility to ensure the implementation requirements for the completion of all and operation of the programs and activities required by associated documentation for the daily these regulations. operation of the jail facilities. BSCC ☒ ☐ ☐ reviewed safety check logs, rosters, booking logs, arrestee files, grievances, incident reports, and disciplinary processes to confirm that the agency, although with overtime, are operating within sufficient staffing levels. Whenever there is a person in custody, there shall be at A sampling of shift rosters from each facility least one employee on duty at all times in a local were reviewed and reflect that at least one detention facility or in the building which houses a local staff member assigned to a non fixed-post ☒ ☐ ☐ detention facility who shall be immediately available and position, is assigned to each shift, and is accessible to incarcerated people in the event of an available to immediately respond to an emergency. emergency. Such an employee shall not have any other duties which A sampling of shift rosters from each facility would conflict with the supervision and care of were reviewed and reflect that at least one incarcerated people in the event of an emergency. staff member assigned to a non fixed-post ☒ ☐ ☐ position, is assigned to each shift, and is available to immediately respond to an emergency. Whenever one or more females are in custody, there BSCC staff reviewed a sampling of shift shall be at least one female employee who shall be rosters and were able to verify that there are immediately available and accessible to such females. ☒ ☐ ☐ female personnel assigned to each shift. Note: Reference PC § 4021. In order to determine if there is a sufficient number of DSDPP Section 1, Chapter 3 – Chain of personnel for a specific facility, the facility administrator Command shall prepare and retain a staffing plan indicating the personnel assigned in the facility and their duties. Such a The agency staffing plan and organizational ☒ ☐ ☐ staffing plan shall be reviewed by the Board staff at the chart were reviewed and reflect all personnel time of their biennial inspection. The results of such a along with their assigned position. review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 1027.5 SAFETY CHECKS DSDPP Section 12, Chapter 4 – Cell Scan Policy The facility administrator shall develop and implement policy and procedures for conducting safety checks that The agency utilizes the Guard1 Plus System include, but are not limited to, the following: that provides means for documentation. It is ☒ ☐ ☐ (a) Safety checks will determine the safety and well- a handheld data collector, which is being of individuals and shall be conducted at least commonly referred to as “pipes.” There are hourly through direct visual observation of all people held five checkpoints in each housing section. and housed in the facility. The agency also conducts regular inmate counts. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 2 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) There shall be no more than a 60-minute lapse DSDPP Section 12, Chapter 4 – Cell Scan between safety checks. Policy; Cell Checks: Shall be conducted 24 hours per day, on an hourly basis. Safety checks are required hourly, with randomness as a goal. PTDF - Guard1 Plus Cell Safety Checks shall be conducted at least hourly through direct visual observation of all inmates. There shall be no more than a 60-minute ☒ ☐ ☐ lapse between checks in all housing cells. Generally, deputies complete the Guard1 Plus checks. BSCC staff reviewed a sample of safety check logs throughout the facility during this inspection period that were produced by Guard1 and found the facility compliant. All deviated checks are addressed with individuals and documented within Redbook. (c) Safety checks for people in sobering cells, safety DSDPP Section 12, Chapter 21 – Sobering cells, and restraints shall occur more frequently as Cells: An Incarcerated person in a sobering outlined in section 1055, section 1056, and section 1058 cell must be checked at least every 15 of these regulations. minutes for signs of deteriorating medical condition. DSDPP Section 12, Chapter 26 – Use of Safety Cells/Safety Precaution Levels; subsection I: Placement in a Safety Cell; When an inmate is placed in a safety cell, regardless of the reason, a 15-minute monitoring log will be maintained at the inmate’s cell. Cell checks should be conducted randomly with no more than 15 minutes between each check. ☒ ☐ ☐ DSDPP Section 12, Chapter 27 – Use of Restraint Chair and Mechanical Restraints: An incarcerated person held in the restraint chair or in mechanical restraints must be directly observed by staff at least every 15 minutes to ensure the safety and wellbeing of the incarcerated person. BSCC staff reviewed samples of safety check observation logs for incarcerated people placed in sobering cells, safety cells, and restraints and found the facility to be compliant with this portion of the regulation. See sections 1055, 1056, and 1058 of this inspection sheet for results of safety checks for sobering cells, safety cells, and restraints. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 3 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Safety checks shall occur at random or varied DSDPP Section 12, Chapter 4 – Cell intervals. Scan Policy: Randomness is a key factor in cell scans as a life safety and crime prevention tool, which may result in scans being conducted more frequently. ☐ ☒ ☐ After completing the documentation review, it is noted the facility conducts the majority of the safety checks for safety and sobering cell placements at exactly 15-minute intervals. (e) There shall be a written plan that includes the DSDPP Section 12, Chapter 4 – Cell Scan documentation of all safety checks. Documentation shall Policy include: (1) the actual time at which each individual safety The agency utilizes the Guard1 Plus System check occurred; that provides means for documentation. The safety check samples provided indicated the date and time of each individual check. ☒ ☐ ☐ During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (2) the location where each individual safety check DSDPP Section 12, Chapter 4 – Cell Scan occurred, such as a cell, module, or dormitory Policy number; and, The agency utilizes the Guard1 Plus System that provides means for documentation. The safety check samples provided indicated the locations of each individual check. ☒ ☐ ☐ During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (3) Initials or employee identification number of staff DSDPP Section 12, Chapter 4 – Cell Scan who completed the safety check(s). Policy The agency utilizes the Guard1 Plus System that provides means for documentation. The safety check samples provided indicated the name or identification number of each ☒ ☐ ☐ individual conducting the safety check. During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 4 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) A documented process by which safety checks are DSDPP Section 12, Chapter 4 – Cell Scan reviewed at regular defined intervals by a supervisor or Policy; Supervisor Responsibilities: At least facility manager, including methods of mitigating patterns once each shift, the Facility Sergeant is of inconsistent documentation, or untimely completion of, responsible for randomly reviewing cell scans safety checks. of a chosen housing unit or quad to ensure compliance with the provisions of this policy. Each review shall be forwarded to the Facility Captain. Any deficiencies in the manner scans are being conducted shall be brought to the ☒ ☐ ☐ attention of the effected shift’s Facility Sergeant who will address the deficiencies with the responsible employee. Any action taken shall be documented accordingly and may be subject to progressive discipline. BSCC staff reviewed the notations in Redbook that reflected deficient safety checks during this inspection period. All deviations were addressed and notated in Redbook. 1028 FIRE AND LIFE SAFETY STAFF DSDPP Section 3, Chapter 1 – Training Philosophy Whenever there is a person in custody, there shall be at least one person on duty at all times who meets the All sworn personnel assigned to Detention training standards established by the Board for general Services receive Fire and Life Safety during fire and life safety. [Penal Code section 6030(c)]. CORE. In addition to CORE training, all sworn ☒ ☐ ☐ personnel receive annual updates on Fire and Life Safety Training During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. The facility manager shall ensure that there is at least one DSDPP Section 3, Chapter 1 – Training person on duty who trained in fire and life safety Philosophy procedures that relate specifically to the facility. All sworn personnel assigned to Detention Services receive Fire and Life Safety during CORE. ☒ ☐ ☐ During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 5 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1029 POLICY AND PROCEDURES MANUAL3 Ventura County Sheriff’s Office (VCSO) Policy Manual Facility administrator(s) shall develop and publish a manual of policy and procedures for the facility. The Detention Services Division Policy and policy and procedures manual shall address all Procedures (DSDPP) applicable Title 15 and Title 24 regulations and shall be comprehensively reviewed and updated at least every During the document review, BSCC staff two years. Such a manual shall be made available to all determined the agency was initially out of employees. compliance with this regulation as several ☒ ☐ ☐ segments throughout the policy and Notes: The policies and procedures required in procedures manual need to be updated. The subsections (a)(6) and (a)(7) may be placed in a separate agency updated these sections and informed manual to ensure confidentiality. Subsections (c) and (d) their staff of the updated information. do not apply and have been deleted. Prior to this recent review, the last review of the department’s P&P was conducted in 2022. The department is in the process of updating DSDPP and will be utilizing Lexipol to stay current with regulations. (a) The manual for Temporary Holding, Type I, II, and III DSDPP Section 1, Chapter 3 – Chain of facilities shall provide for, but not be limited to, the Command following: ☒ ☐ ☐ (1) Table of organization, including channels of communications. (2) Inspections and operations reviews by the facility DSDPP Section 5, Chapter 13 – Fire and Life administrator/manager. Safety Equipment Checks DSDPP Section 12 – Facility Maintenance DSDPP Section 12, Chapter 9 – Daily ☒ ☐ ☐ Housing Unit Inspections Each facility is inspected daily, at minimum. All inspection reports are reviewed by the facility commander. (3) Policy on the use of force that meets current state DSDPP Section 15, Chapter 6 – Use of Force and federal legal requirements and includes Documentation and Reporting ☒ ☐ ☐ prohibition of the use of carotid restraint and choke holds. (4) Policy on the use of restraint equipment, including DSDPP Section 12, Chapter 27 – Use of the restraint of pregnant persons as referenced in Restraint Chair and Mechanical Restraints Penal Code Section 3407. ☒ ☐ ☐ DSDPP Section 12, Chapter 28 – Use of Mechanical Restraints on Pregnant Inmates/ Pregnant Inmates in Labor (5) Procedure and criteria for screening newly DSDPP Section 7, Chapter 6 – Reception ☒ ☐ ☐ received persons for release. Procedures 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 6 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) Security and control including physical counts and DSDPP Section 12, Chapter 3 – Armband searches of the facility and incarcerated persons, Count contraband control, and key control. Each facility administrator shall, at least annually, DSDPP Section 12, Chapter 22 – Searches/ review, evaluate, and make a record of security Control of Contraband ☒ ☐ ☐ measures. The review and evaluation shall include internal and external security measures of the facility DSDPP Section 4, Chapter 4 – Key Control including security measures specific to prevention of sexual abuse and sexual harassment. DSDPP Section 16, Chapter 1 – Prison Rape Elimination Act (PREA) (7) Emergency procedures include: DSDPP Section 5, Chapter 6 – Fire (A) fire suppression preplan as required by ☒ ☐ ☐ Emergency/Fire Drills section 1032 of these regulations; (B) escape, disturbances, and the taking of DSDPP Section 5, Chapter 4 - Escape ☒ ☐ ☐ hostages; (C) mass arrests; ☒ ☐ ☐ VCSO Policy Manual Section 431.8 – Arrests (D) natural disasters; DSDPP Section 5, Chapter 10 – ☒ ☐ ☐ Earthquake/Natural Disaster (E) periodic testing of emergency equipment; DSDPP Section 5, Chapter 13 – Fire/Life ☒ ☐ ☐ and, Safety Equipment Checks (F) storage, issue, and use of weapons, DSDPP Section 5, Chapter 19 – Use of OC in ammunition, chemical agents, and related Detention Services security devices. DSDPP Section 5, Chapter 20 – Use of ☒ ☐ ☐ Conducted Energy Device DSDPP Section 5, Chapter 21 – Use of Pepper-ball Launchers (8) Suicide Prevention. DSDPP Section 11, Chapter – Inmate Classification and Placement DSDPP Section 12, Chapter 24 – Suicide ☒ ☐ ☐ Prevention/ Suicide Attempts DSDPP Section 12, Chapter 30 – Reception Housing Center (9) Separation of incarcerated persons. DSDPP Section 11, Chapter – Inmate ☒ ☐ ☐ Classification and Placement (10) Zero tolerance in the prevention of sexual abuse DSDPP Section 16, Chapter 1 – Prison Rape and sexual harassment. Elimination Act (PREA) VCSO Department Policy 317 – Discriminatory Harassment, Section 317.4.1 – Supervisor Responsibilities Inmate Orientation Handbook ☒ ☐ ☐ Signs are posted in housing units and public lobbies. Information is also available on VCSO’s public website: https://www.venturasheriff.org/inmate- information/reporting-inmate-abuse/ 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 7 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (11) Policy and procedure to detect, prevent, and DSDPP Section 16, Chapter 1 – Prison Rape respond to retaliation against any staff or person after Elimination Act (PREA) reporting any abuse. VCSO Department Policy 317 – ☒ ☐ ☐ Discriminatory Harassment, Section 317.4.1 – Supervisor Responsibilities Inmate Orientation Handbook (12) Release policy, including release planning for DSDPP Section 10 – Release / Transfer of ☒ ☐ ☐ incarcerated persons. Inmates (e) The manual for Temporary Holding, Court Holding, DSDPP Section 16, Chapter 1 – Prison Rape Type I, II, III, and IV facilities shall provide for, but not be Elimination Act (PREA) limited to, the following: (1) multiple internal ways for incarcerated people to VCSO Department Policy 317 – privately report sexual abuse and sexual Discriminatory Harassment, Section 317.4.1 harassment, retaliation by other incarcerated – Supervisor Responsibilities persons or staff for reporting sexual abuse and sexual harassment, and staff neglect or violation of ☒ ☐ ☐ Inmate Orientation Handbook responsibilities that may have contributed to such incidents, Signs are posted in housing units and public lobbies. An incarcerated person may submit a complaint to any staff member either in writing or verbally. (2) a method for uninvolved incarcerated persons, DSDPP Section 16, Chapter 1 – Prison Rape family, community members, and other interested Elimination Act (PREA) third parties to report sexual abuse or sexual harassment. The method for reporting shall be VCSO Department Policy 317 – publicly posted at the facility. Discriminatory Harassment, Section 317.4.1 – Supervisor Responsibilities Inmate Orientation Handbook Signs are posted in housing units and public ☒ ☐ ☐ lobbies. Any public concerns for an individual incarcerated person can be made on VCSO’s public website: https://www.venturasheriff.org/inmate- information/inmate-emergency-medical- notification-form/ and/or https://www.venturasheriff.org/inmate- information/reporting-inmate-abuse/ 1030 SUICIDE PREVENTION PROGRAM DSDPP Section 12, Chapter 24 – Suicide Prevention/ Suicide Attempts The facility shall have a comprehensive written suicide prevention program developed by the facility administrator or designee, in conjunction with the health ☒ ☐ ☐ authority and mental health director, to identify, monitor, and provide treatment to those incarcerated persons who present a suicide risk. The program shall include the following: 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 8 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Annual suicide prevention training for all custodial DSDPP Section 12, Chapter 24 – Suicide personnel. Prevention/ Suicide Attempts ☒ ☐ ☐ All personnel assigned to Detention Services receive Suicide Prevention Training prior to assignment and during annual update training. (b) Intake screening for suicide risk immediately upon DSDPP Section 12, Chapter 24 – Suicide intake and prior to housing assignment. Prevention/ Suicide Attempts DSDPP Section 7, Chapter 6 – Reception Booking Procedures ☒ ☐ ☐ BSCC staff reviewed a sample of redacted intake screening documents which contained questions specific to suicide history, ideations, and attempts. (c) Suicide prevention screening during special DSDPP Section 12, Chapter 24 – Suicide situations, including placement in restrictive housing, Prevention/ Suicide Attempts ☒ ☐ ☐ following a hearing, and after a transfer or change in classification. (d) Provisions facilitating communication among Personnel assigned to booking communicate arresting/transporting officers, facility staff, court staff, with the arresting/transport officer during the medical and mental health personnel in relation to suicide booking reception process. All medical ☒ ☐ ☐ risk. screenings, to include suicide screening, occur prior to admittance into the booking lobby for processing. (e) Housing recommendations for people at risk of DSDPP Section 11, Chapter 4 – Inmate suicide that balance safety and environment. The least Classification and Placement restrictive environment should be considered. ☒ ☐ ☐ DSDPP Section 12, Chapter 30 – Reception and Housing (f) Supervision depending on level of suicide risk. DSDPP Section 7, Chapter 6 – Reception/ Booking Procedures DSDPP Section 11, Chapter 4 – Inmate ☒ ☐ ☐ Classification and Placement DSDPP Section 12, Chapter 30 – Reception and Housing (g) Suicide attempt and suicide intervention policies and DSDPP Section 12, Chapter 24 – Suicide ☒ ☐ ☐ procedures. Prevention/ Suicide Attempts (h) Provisions for reporting suicides and suicides DSDPP Section 11 – Death and Critical attempts. Incidents ☒ ☐ ☐ DSDPP Section 15, Chapter 5 – Investigation of Crimes (i) Multi-disciplinary administrative review of suicides and DSDPP Section 12, Chapter 24 – Suicide attempted suicides as defined by the facility Prevention/ Suicide Attempts administrator, including the development of a corrective action plan to address deficiencies identified in the The Facility Manager shall conduct a multi- administrative review. disciplinary administrative review of all ☒ ☐ ☐ attempted suicides. The review is comprised of Sheriff’s Office personnel, contracted medical providers, and a physician. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 9 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (j) Provisions for follow up care as needed. DSDPP Section 12, Chapter 24 – Suicide ☒ ☐ ☐ Prevention/ Suicide Attempts; Section A (k) Plan for mental health consultation following return DSDPP Section 12, Chapter 24 – Suicide ☒ ☐ ☐ from court as determined by the mental health director. Prevention/ Suicide Attempts 1032 FIRE SUPPRESSION PREPLANNING DSDPP Section 2, Chapter 1 – Divisional Administration Pursuant to Penal Code Section 6031.1(b), the facility administrator shall consult with the local fire department DSDPP Section 5, Chapter 6 – Fire having jurisdiction over the facility, with the State Fire Emergency Marshal, or both, in developing a plan for fire suppression which shall include, but not be limited to: DSDPP Section 5, Chapter 13 – Fire/Life and Safety Equipment Inspections The Legal Unit is responsible for maintaining and revising divisional policy. ☒ ☐ ☐ Although the review of policy is ongoing, the latest formal review, for changes to the agency Detentions Services Policy and the agency Fire Suppression, Plan was completed on 11/01/23. The agency Fire Suppression Plan is developed, reviewed annually, and modified in conjunction with the local fire authority and the Office of Emergency Services. (a) a fire suppression pre-plan developed with the local DSDPP Section 5, Chapter 13 – Fire/Life and fire department to be included as part of the policy and Safety Equipment Inspections procedures manual (Title 15, California Code of ☒ ☐ ☐ Regulations Section 1029); Fire Suppression Plan was completed on 11/01/23. (b) monthly fire prevention inspections by facility staff Two years of fire life and safety inspections with two-year retention of the inspection record; (Fire Prevention Inspections) were reviewed for this inspection cycle. All inspections ☒ ☐ ☐ were completed, documented, and maintained for the two-year period required by this regulation. (c) fire prevention inspections as required by Health and The local fire inspection was completed as Safety Code Section 13146.1(a) and (b) which requires ☒ ☐ ☐ follows: inspections at least once every two years; Ventura County Main Jail: 02/22/23 (d) an evacuation plan; and, In the event of a facility evacuation, the agency would transport to an alternate ☒ ☐ ☐ Ventura County jail facility. (e) a plan for the emergency housing of incarcerated In the event of a facility evacuation, or people in the case of fire. emergency housing of inmates, the agency ☒ ☐ ☐ would transport to an alternate Ventura County jail facility. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 10 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1040 POPULATION ACCOUNTING DSDPP Section 6, Chapter 8 – Inmate Management Program Each facility administrator shall maintain a demographics accounting system which reflects the monthly average ☒ ☐ ☐ The agency uses an electronic jail daily population of sentenced and non-sentenced people management system, VCIJIS, for the entry by gender and juvenile status. and storage of all inmate records. Facility administrators shall provide the Board with Verified that the Jail Profile Survey data applicable demographic information as described in the ☒ ☐ ☐ collected by the BSCC is up to date. Jail Profile Survey. 1041 RECORDS DSDPP Section 6, Chapter 8 – Inmate Management Program (a) Each facility administrator of a Type I, II, III or IV facility shall develop written policies and procedures for The agency uses an electronic jail the maintenance of individual records for each management system, VCIJIS, for the entry incarcerated person which shall include, but not be ☒ ☐ ☐ and storage of all inmate records. limited to, intake information, personal property receipts, commitment papers, court orders, reports of disciplinary actions taken, medical orders issued by the responsible physician and staff response, and non-medical information regarding disabilities and other limitations. (b) Each facility administrator shall collect accurate, DSDPP Section 16, Chapter 1 – Prison Rape uniform data for every allegation of sexual abuse at Elimination Act (PREA) facilities under its direct control and from other facilities with which it contracts for the confinement of its All allegations of sexual abuse are incarcerated people. The data collected shall include, at ☒ ☐ ☐ investigated and classified as a criminal a minimum, the data necessary to satisfy the reporting investigation. All associated documentation requirements of 34 U.S.C. section 30303(a)(1). resides within the crime report. Note: federal survey on sexual violence. 1044 INCIDENT REPORTS DSDPP Section 12, Chapter 20 – Shift Incident Reports Each facility administrator shall develop written policies and procedures for the maintenance of written records BSCC staff reviewed a sampling of incident and reporting of all incidents which result in physical ☒ ☐ ☐ reports that took place during this inspection harm, or serious threat of physical harm, to an employee cycle. The incident reports were found to or incarcerated person of a detention facility or other contain appropriate content, written within person. policy requirements, and were submitted prior to the end of shift. Such records shall include the names of the persons DSDPP Section 12, Chapter 20 – Shift involved, a description of the incident, the actions taken, Incident Reports and the date and time of the occurrence. BSCC staff reviewed a sampling of incident ☒ ☐ ☐ reports that took place during this inspection cycle. The incident reports were found to contain appropriate in content, written within policy requirements, and were submitted prior to the end of shift. Such a written record shall be prepared by the staff DSDPP Section 12, Chapter 20 – Shift assigned to investigate the incident and submitted to the Incident Reports facility manager or designee. BSCC staff reviewed a sampling of incident ☒ ☐ ☐ reports that took place during the inspection cycle. The incident reports were found to contain appropriate in content, written within policy requirements, and were submitted prior to the end of shift. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 11 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1045 PUBLIC INFORMATION PLAN DSDPP Section 8, Chapter 9 – Release of Information to the Public Each facility administrator of a Type I, II, III or IV facility shall develop written policies and procedures for the All public information is disseminated by the dissemination of information to the public, to other designated Public Information Officer. government agencies, and to the news media. The public The detailed departmental plan for public and incarcerated persons shall have available for review information resides outside of policy and was ☒ ☐ ☐ the following material: reviewed. The public may also view this information on VCSO’s public website: https://www.venturasheriff.org/policies/ BSCC staff verified that the following material was contained withing the agency Public Information Plan: (a) The Board of State and Community Corrections This is available upon verbal or written Minimum Standards for Local Detention Facilities as ☒ ☐ ☐ request and is accessible on the inmate found in Title 15 of the California Code of Regulations. tablets and department website. (b) Facility rules and procedures affecting incarcerated BSCC staff reviewed the department’s Public people as specified in sections: ☒ ☐ ☐ Information Plan and verified the following (1) 1045, Public Information Plan topics are in the plan. (2) 1061, Education Plan ☒ ☐ ☐ (3) 1062, Visiting ☒ ☐ ☐ (4) 1063, Correspondence ☒ ☐ ☐ (5) 1064, Library Service ☒ ☐ ☐ (6) 1065, Exercise and Out of Cell Time ☒ ☐ ☐ (7) 1066, Books, Newspapers, Periodicals and ☒ ☐ ☐ Writings (8) 1067, Access to Telephone ☒ ☐ ☐ (9) 1068, Access to Courts and Counsel ☒ ☐ ☐ (10) 1069, Orientation ☒ ☐ ☐ (11) 1070, Individual/Family Service Programs ☒ ☐ ☐ (12) 1071, Voting ☒ ☐ ☐ (13) 1072, Religious Observance ☒ ☐ ☐ (14) 1073, Grievance Procedure ☒ ☐ ☐ (15) 1080, Rules and Disciplinary Actions ☒ ☐ ☐ (16) 1081, Plan for Discipline of Incarcerated ☒ ☐ ☐ Persons (17) 1082, Forms of Discipline ☒ ☐ ☐ (18) 1083, Limitations on Discipline ☒ ☐ ☐ (19) 1200, Responsibility for Health Care Services ☒ ☐ ☐ 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 12 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1046 DEATH IN CUSTODY DSDPP Section 5, Chapter 11 – Death and Critical Incidents; Subsection IV – (a) Death in Custody Reviews for Adults and Minors. Documentation: There shall be a review of The facility administrator, in cooperation with the health all in-custody deaths within 30 days. The administrator, shall develop written policy and review team shall include the Facility procedures to ensure that there is an initial review of Administrator and/or Manager, the health every in-custody death within 30 days. The review team administrator, responsible physician, and at a minimum shall include the facility administrator or other health care and supervision staff who designee, the health administrator, the responsible are relevant to the incident. This review shall ☒ ☐ ☐ physician and other health care and supervision staff who be documented by the Facility Administrative are relevant to the incident. Sergeant and reviewed by the Facility Administration. DSDPP Section 15, Chapter 5 – Investigation of Crimes Minors/Juveniles are not held or brought to this facility. Deaths shall be reviewed to determine the DSDPP Section 5, Chapter 11 – Death and appropriateness of clinical care; whether changes to Critical Incidents policies, procedures, or practices are warranted; and to identify issues that require further study. Death reviews are conducted to determine ☒ ☐ ☐ the appropriateness of clinical care; whether changes to policies, procedures, or practices are warranted; and to identify issues that require further study. (b) Death of a Minor Minors/Juveniles are not held or brought to In any case in which a minor dies while detained in a jail, this facility. lockup, or court holding facility: (1) The administrator of the facility shall provide to ☐ ☐ ☒ the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A copy of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding facility pursuant to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 13 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1050 CLASSIFICATION PLAN DSDPP Section 11, Chapter 4 – Inmate Classification and Placement (a) Each administrator of a temporary holding, Type I, II, or III facility shall develop and implement a written Inmates will be classified under a classification plan designed to properly assign classification system, which is standardized incarcerated persons to housing units and activities and systematic. The Detention Services according to the categories of gender identity, age, Classification Units will have final authority criminal sophistication, seriousness of crime charged, and responsibility for the classification of all physical or mental health needs, assaultive/non- inmates in the Ventura County Jail System. assaultive behavior, risk of being sexually abused, or sexually harassed and other criteria which will provide for ☒ ☐ ☐ The Todd Road Jail Classification Unit acts the safety of the incarcerated people and staff. Such as a liaison to the Pre-Trial Detention Facility housing unit assignment shall be accomplished to the (PTDF) Classification Unit. extent possible within the limits of the available number of distinct housing units or cells in a facility. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, and a record of each person's classification level, housing restrictions, and housing assignments. Each administrator of a Type II or III facility shall establish DSDPP Section 11, Chapter 4 – Inmate and implement a classification system which will include Classification and Placement the use of classification officers or a classification committee in order to properly assign incarcerated DSDPP Section 11, Chapter 5 – persons to housing, work, rehabilitation programs, and Reclassification Requests and Appeals leisure activities. Such a plan shall include the use of as much information as is available about and from the Coordinate inmate reclassification with the incarcerated person and shall provide for a channel of PTDF Classification Unit. appeal by the incarcerated person to the facility administrator or designee. Each person may request a review of their classification plan no more often than 30 BSCC reviewed a sampling of classification days from their last review. screenings during this inspection period and confirm that face-to-face interviews are Note: Subsection (b) does not apply and has been ☒ ☐ ☐ occurring prior to housing. Incarcerated deleted. persons were interviewed during the onsite inspection and disclosed that, during their classification interview, they are encouraged to disclose any perceived concerns for their safety and are aware of how to request an appeal to their classification status. Classification decisions appeared to be sound and consistent with few overrides to the suggested classification based on aggregate data collected during the criminal and custody history review. (c) In deciding housing and programming assignments, Inmates were interviewed during the onsite the agency shall consider on a case-by-case basis physical plant inspection and disclosed that, whether a placement would ensure the health and safety during their classification interview, they are of the incarcerated person, and whether the placement encouraged to disclose any perceived ☒ ☐ ☐ would present management or security problems. A concerns for their safety and/or vulnerability. person’s own views with respect to their own safety shall During inmate interviews, inmates stated be given serious consideration. that they were aware of how to request an appeal to their classification status. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 14 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1051 COMMUNICABLE DISEASES DSDPP Section 7, Chapter 6 – Reception/Booking Procedures The facility administrator, in cooperation with the responsible physician, shall develop written policies and DSDPP Section 7, Chapter 8 – Special procedures specifying those symptoms that require Handling Incarcerated Persons medical isolation of an incarcerated person until a medical evaluation is completed. DSDPP Section 11, Chapter 4 – Inmate Classification and Placement VCSO Policy Manual – Section 1002 – Communicable Diseases This policy was last updated in 2023. It is under constant review based on the CDC and local public health guidelines. It is also ☒ ☐ ☐ processed via Lexipol. The policy contains information specific to the identification, treatment, and housing plan to mitigate the spread of pandemic disease. All newly booked inmates are tested for COVID and are quarantined when they exhibit symptoms, have been exposed, or test positive. All inmates are offered the opportunity to accept vaccinations while in custody and are reported to public health upon release. At the time of intake into the facility, an inquiry shall be DSDPP Section 7, Chapter 6 – made of the person being booked as to whether the Reception/Booking Procedures person has or has had any communicable diseases, such as tuberculosis or has observable symptoms of DSDPP Section 7, Chapter 8 – Special tuberculosis or any other communicable diseases, or Handling Incarcerated Persons other special medical problem identified by the health authority. The response shall be noted on the medical DSDPP Section 11, Chapter 4 – Inmate ☒ ☐ ☐ screening from. Classification and Placement When an inmate exhibits signs or symptoms of contagious disease (symptoms listed in policy), or has been diagnosed, the inmate will be housed appropriately in special housing pending triage by medical staff. 1052 BEHAVIORAL CRISIS IDENTIFICATION DSDPP Section 7, Chapter 6 – Reception/Booking Procedures The facility administrator, in cooperation with the responsible physician, shall develop written policies and DSDPP Section 7, Chapter 8 – Special procedures to identify and evaluate all incarcerated Handling Incarcerated Persons people who may be in behavioral crisis. Evaluation of ☒ ☐ ☐ behavioral crisis may include telehealth. DSDPP Section 11, Chapter 4 – Inmate Classification and Placement All incarcerated persons are screened at the time of intake in booking 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 15 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS If an evaluation from medical or mental health staff is not DSDPP Section 7, Chapter 6 – readily available, an incarcerated person shall be Reception/Booking Procedures considered in behavioral crisis for the purpose of this section if they appear to be a danger to themselves or During the documentation review, BSCC staff others or appear gravely disabled. ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. An evaluation from medical or mental health staff shall be DSDPP Section 7, Chapter 6 – secured within 24 hours of identification or at the next Reception/Booking Procedures daily sick call, whichever is earliest. Medical staff is available 24 hours per day. ☒ ☐ ☐ The agency operates a JBCT housing unit in collaboration between the California Department of State Hospitals and the agency contracted medical provider. Separation may be used if necessary, to protect the DSDPP Section 7, Chapter 8 – Special safety of the person in crisis or others. Handling Incarcerated Persons DSDPP Section 12, Chapter 2 – Administrative Housing Cells / 3HS (PTDF) Special Handling housing can be used as an ☒ ☐ ☐ intermediate response pending the direction of the health care provider. Administrative separation may be necessary dependent upon the behavior and level of intervention required, and as determined by the health care provider. 1053 ADMINISTRATIVE SEPARATION DSDPP Section 7, Chapter 8 – Special Handling Incarcerated Persons Except for Type IV facilities, facility administrators shall ☒ ☐ ☐ develop and implement policies and procedures for the DSDPP Section 12, Chapter 2 – administrative separation of incarcerated people. Administrative Housing Cells / 3HS (PTDF) Policies and procedures must include: DSDPP Section 7, Chapter 8 – Special (a) Administrative separation may consist of separate Handling Incarcerated Persons housing but shall not involve any other deprivation of privileges than is necessary to obtain the objective of DSDPP Section 12, Chapter 2 – protecting the welfare of incarcerated people and facility Administrative Housing Cells / 3HS (PTDF): staff. ☒ ☐ ☐ Administrative Housing shall not involve any other deprivation of privileges than is necessary to obtain the objectives of protecting the inmates and staff and maintaining the orderly operation of the facility. (b) Administrative separation must not adversely affect DSDPP Section 7, Chapter 8 – Special an incarcerated person’s health. Handling Incarcerated Persons During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 16 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Administrative separation may be used for DSDPP Section 7, Chapter 8 – Special incarcerated people who have: Handling Incarcerated Persons (1) A documented history of activity or behavior, or promoting such activity or behavior, that is criminal in DSDPP Section 12, Chapter 2 – nature, disruptive to facility operations, or affects the Administrative Housing Cells / 3HS (PTDF) safety of the facility, other incarcerated people, and facility staff. According to VSCO’s policies, inmates who (2) Influenced or participated in activity that is will be housed in Administrative Housing criminal in nature, disruptive to facility operations or should generally fall under the affects the safety of the facility, other incarcerated following categories: people, and facility staff. ☒ ☐ ☐ (3) Committed assault, attempted assault, or  Violent and Assaultive to staff or participated in a conspiracy to assault or harm other other inmates incarcerated persons or facility staff.  Commitment for violent crime, on a (4) A history of escape or have recently attempted case-by-case review escape.  Protective Custody (5) A demonstrated need for protection from other  Civil Inmates incarcerated people.  Prominent figure in the community  Facility/Personnel security risk  Alternate Lifestyle inmates (blatant)  Juvenile offenders booked as adults (d) Documentation indicating the necessity of DSDPP Section 12, Chapter 2 – administrative separation to obtain the objective of Administrative Housing Cells / 3HS (PTDF) protecting the welfare of incarcerated people and facility ☒ ☐ ☐ staff. The documentation is typically conducted by a classification deputy. (e) A documented individualized ongoing review and DSDPP Section 12, Chapter 2 – evaluation of the need to continue placement in Administrative Housing Cells / 3HS (PTDF); administrative separation. Subsection IV – 30 Day Review Procedure: All inmates housed in Administrative Housing will be provided a Detention ☒ ☐ ☐ Services Division, Administrative Housing Review form, every 30 days. This form is used to notify the inmate of their impending review and will allow the inmate to participate by providing input, in writing, prior to their review. 1055 USE OF SAFETY CELL DSDPP Section 12, Chapter 26 – Use of Safety Cells/Safety Precaution Levels: This The safety cell described in Title 24, Part 2, Section policy is designed to outline methods of 1231.2.5, shall be used to hold only those people who providing temporary, safe, and humane display behavior which results in the destruction of housing to hold only those incarcerated property or reveals an intent to cause physical harm to persons who display behavior which reveals self or others. an intent to cause physical harm to self. ☒ ☐ ☐ During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. The facility administrator, in cooperation with the DSDPP Section 12, Chapter 26 – Use of responsible physician, shall develop written policies and Safety Cells/Safety Precaution Levels: The procedures governing safety cell use and may delegate safety cells at the PTDF may be used in the ☒ ☐ ☐ authority to place an incarcerated person in a safety cell following cases only with the approval of the to a physician. Policies and procedures shall include, but Facility Manager, the Facility Sergeant, or the not be limited to: designated Medical Staff. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 17 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) In no case shall the safety cell be used for punishment DSDPP Section 12, Chapter 26 – Use of or as a substitute for treatment. ☒ ☐ ☐ Safety Cells/Safety Precaution Levels; Placement in a Safety Cell (b) A person shall be placed in a safety cell only with the DSDPP Section 12, Chapter 26 – Use of approval of the facility manager or designee, or Safety Cells/Safety Precaution Levels; responsible health care staff; continued retention shall be Placement in a Safety Cell: Continued reviewed a minimum of every four hours. retention in the safety cell will be reviewed every four hours by both Medical Staff and the Facility Manager or Facility Sergeant. Both Medical Staff and the Facility Manager or Facility Sergeant will document their ☐ ☒ ☐ findings and reason for continued retention on the monitoring log. BSCC staff reviewed a sample of safety cell placement logs from January 2023 to the present and found the agency non-compliant with this portion of the regulation. Continued retention was not always reviewed a minimum of every four hours. (c) A medical assessment shall be completed as soon as DSDPP Section 12, Chapter 26 – Use of possible, but not more than 12 hours from the time of Safety Cells/Safety Precaution Levels; placement in the safety cell. The person shall be Placement in a Safety Cell: Immediately upon medically cleared for continued retention, referral to placement into the safety cell, the Booking advanced treatment, or removal from the safety cell a ☒ ☐ ☐ Nurse /Medical Staff will be notified and will minimum of every 24 hours thereafter. respond and check the incarcerated person to determine his/her health condition. This assessment must be done within one hour of being placed in the safety cell. (d) The facility manager, designee or responsible health DSDPP Section 12, Chapter 26 – Use of care staff shall obtain a mental health Safety Cells/Safety Precaution Levels; opinion/consultation with responsible health care staff on Placement in a Safety Cell: An assessment placement and retention, which shall be secured as soon by medical staff shall be completed within a as possible, but not more than 12 hours from placement. maximum of 12 hours of placement in the safety cell or at the next daily sick call, whichever is earliest. The physician, PA/FNP or RN on sick call, shall medically clear the incarcerated person for release or continued retention every 24 hours thereafter. A mental health opinion on placement and ☒ ☐ ☐ retention shall be secured within twelve (12) hours of placement. Psychiatric staff shall evaluate the incarcerated person every 24 hours thereafter, as long as the incarcerated person remains in the safety cell. During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 18 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Direct visual observation shall be conducted at least DSDPP Section 12, Chapter 26 – Use of twice every 30 minutes, with no more than a 15-minute Safety Cells/Safety Precaution Levels; lapse between safety checks. Such observation shall be Placement in a Safety Cell: Cell checks documented. should be conducted randomly with no more than 15 minutes between each check. BSCC staff reviewed a sample of safety cell ☒ ☐ ☐ placement logs from January 2023 to the present and found the agency compliant with this portion of the regulation. Most of the checks were conducted with no more than a 15-minute lapse but lacked randomness or varied intervals. The majority of the logged checks were conducted at exactly 15 minutes (f) Procedures shall be established to assure DSDPP Section 12, Chapter 26 – Use of administration of necessary nutrition and fluids. Safety Cells/Safety Precaution Levels; Food, Water, and Incarcerated Person Property: When placing the incarcerated person in the safety cell, the deputy should ask the incarcerated person if he/she wants water. Water will also be provided to the incarcerated person upon request. These ☒ ☐ ☐ requests and the fact that water was given will be documented on the monitoring log. BSCC staff reviewed a sample of safety cell placement logs from January 2023 to the present and found the agency compliant with this portion of the regulation. All offerings of nutrition and fluids were properly notated. (g) People placed in the safety cell shall be allowed to DSDPP Section 12, Chapter 26 – Use of retain sufficient clothing or be provided with a suitably Safety Cells/Safety Precaution Levels; designed “safety garment,” to provide for their personal Clothing Removal privacy unless specific identifiable risks to the person's safety or to the security of the facility are documented. DSDPP Section 12, Chapter 26 – Use of Safety Cells/Safety Precaution Levels; Safety Precaution Levels: Incarcerated persons may be allowed to retain their blue outer clothing, depending on the situation, and this consideration will be made by the Housing Sergeant or Watch Commander. ☐ ☒ ☐ If all clothing is removed, a safety smock shall be provided. Female incarcerated persons on their menstrual cycles may be given undergarments with a menstrual pad. BSCC staff reviewed a sample of safety cell placement observation logs from January 2023 to the time of this report. The documentation lacked indication if sufficient clothing or a safety garment was provided to the individual placed into a safety cell. 1056 USE OF SOBERING CELL DSDPP Section 12, Chapter 21 – Sobering Cells The sobering cell described in Title 24, Part 2, Section ☒ ☐ ☐ 1231.2.4, shall be used for temporary holding of incarcerated people who are a threat to their own safety or the safety of others due to their state of intoxication. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 19 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A person shall be removed from the sobering cell as soon DSDPP Section 12, Chapter 21 – Sobering as they are able to continue the admission process or are ☒ ☐ ☐ Cells; I. Sobering Cells (PTDF) no longer a risk to themselves or others. In no case shall a person remain in a sobering cell over DSDPP Section 12, Chapter 21 – Sobering six hours without an evaluation by medical or custody Cells; I. Sobering Cells (PTDF); All staff to determine whether the person has an urgent incarcerated persons in sobering cells will be medical problem, pursuant to section 1213 of these checked by medical staff at least every four regulations. (4) hours and the findings will be documented in the medical record. The four (4) hour checks by medical staff are in addition to, and not in lieu of, the 15-minute checks by the Deputy. ☐ ☒ ☐ BSCC staff reviewed a sample of sobering cell placement observation logs from January 2023 to the time of this report. The documentation lacked indication that health or custody staff determined whether an individual that remained in a sobering cell over six hours had an urgent medical problem. At 12 hours from the time of placement, all persons must DSDPP Section 12, Chapter 21 – Sobering receive an evaluation by responsible health care staff. Cells; I. Sobering Cells (PTDF); Medical staff ☒ ☐ ☐ will also medically evaluate the incarcerated person at 12 hours from time of placement. Intermittent direct visual observation of people held in the DSDPP Section 12, Chapter 21 – Sobering sobering cell shall be conducted no less than every half Cells; I. Sobering Cells (PTDF); An hour. Such observation shall be documented. incarcerated person in a sobering cell must be checked at least every 15 minutes for signs of a deteriorating medical condition. Ultimately, this is the responsibility of the ☒ ☐ ☐ Booking Deputy. BSCC staff reviewed a sample of sobering cell placement observation logs from January 2023 to the time of this report and found the facility to be compliant with this regulation. 1057 DEVELOPMENTAL DISABILITIES DSDPP Section 7, Chapter 6 – Reception/ Booking Procedures The facility administrator, in cooperation with the responsible physician, shall develop written policies and DSDPP Section 7, Chapter 8 – Special procedures for the identification and evaluation, Handling Incarcerated Persons appropriate classification and housing, protection, and nondiscrimination of all incarcerated persons with DSDPP Section 11, Chapter 4 – Inmate developmental disabilities. Classification and Placement All inmates are screened at the time of ☒ ☐ ☐ intake in booking. Inmates thought or known to be developmentally disabled will be separated until an assessment is completed. If an inmate suspected of being developmentally disabled is booked into the facility, the Tri-County Regional Center will be contacted by the health care provider. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 20 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The health authority or designee shall contact the DSDPP Section 7, Chapter 8 – Special regional center for any incarcerated person suspected or Handling Incarcerated Persons confirmed to have a developmental disability for the purposes of diagnosis or treatment within 24 hours of ☒ ☐ ☐ If an inmate suspected of being such determination, excluding holidays and weekends. developmentally disabled is booked into the facility, the Tri-County Regional Center will be contacted by the health care provider. 1058 USE OF RESTRAINT DEVICES DSDPP Section 12, Chapter 27 – Use of Restraint Chair and Mechanical Restraints The facility administrator, in cooperation with the responsible physician, shall develop and implement BSCC staff conducted a document review of written policies and procedures for the use of restraint a sample of restraint chair placements during devices. Restraint devices include any devices which this inspection cycle and determined the immobilize extremities or prevent the incarcerated ☒ ☐ ☐ facility is compliant with these regulations. person from being ambulatory. The provisions of this section do not apply to the use of handcuffs, shackles, or other restraint devices when used to restrain incarcerated people for security reasons. The facility manager may delegate authority to place an incarcerated person in restraints to responsible health care staff. (a) The policy shall address the following areas: VCSO utilizes the Aedec Pro-Straint Deluxe ☒ ☐ ☐ (1) acceptable restraint devices; Safety Chair II (2) signs or symptoms which should result in DSDPP Section 12, Chapter 27 – Use of immediate medical/mental health referral; availability ☒ ☐ ☐ Restraint Chair and Mechanical Restraints of cardiopulmonary resuscitation equipment; (3) protective housing of restrained persons; DSDPP Section 12, Chapter 27 – Use of Restraint Chair and Mechanical Restraints; Subsection II – Placement of an Inmate into the Restraint Chair or Mechanical Restraints ☒ ☐ ☐ Incarcerated persons placed in restraint chairs are placed into a safety cell by themselves. (4) provision for hydration and sanitation needs; and, DSDPP Section 12, Chapter 27 – Use of Restraint Chair and Mechanical Restraints; ☒ ☐ ☐ Subsection V – Hydration and Sanitation Issues (5) exercising of extremities. DSDPP Section 12, Chapter 27 – Use of ☒ ☐ ☐ Restraint Chair and Mechanical Restraints; Subsection V – Exercising Extremities (b) Policy shall also include, but not be limited to, the DSDPP Section 12, Chapter 27 – Use of following requirements: Restraint Chair and Mechanical Restraints; ☒ ☐ ☐ (1) In no case shall restraints be used for punishment Usage or as a substitute for treatment. (2) Restraint devices shall only be used on DSDPP Section 12, Chapter 27 – Use of incarcerated people who display behavior which Restraint Chair and Mechanical Restraints results in the destruction of property or reveal an intent to cause physical harm to self or others. During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (3) Restraint devices should be used only when less DSDPP Section 12, Chapter 27 – Use of restrictive alternatives, including verbal de-escalation Restraint Chair and Mechanical Restraints ☒ ☐ ☐ techniques, have been attempted and are deemed ineffective. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 21 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) An incarcerated person shall be placed in DSDPP Section 12, Chapter 27 – Use of restraints only with the approval of the facility Restraint Chair and Mechanical Restraints: manager, the facility watch commander, or The Facility Sergeant and medical personnel ☒ ☐ ☐ responsible health care staff; continued retention shall review the need for continued retention shall be reviewed a minimum of every hour. at least once every 60 minutes and document that review on the restraint log. (5) Continuous direct visual observation shall be DSDPP Section 12, Chapter 27 – Use of maintained until a medical opinion can be obtained. Restraint Chair and Mechanical Restraints ☒ ☐ ☐ Medical personnel are immediately summoned to conduct a medical and mental health screening upon placement. (6) A medical opinion on placement and retention DSDPP Section 12, Chapter 27 – Use of shall be secured within one hour from the time of Restraint Chair and Mechanical Restraints placement. ☒ ☐ ☐ Medical personnel are immediately summoned to conduct a medical and mental health screening upon placement. (7) A medical assessment shall be completed within DSDPP Section 12, Chapter 27 – Use of four hours of placement. Restraint Chair and Mechanical Restraints ☒ ☐ ☐ Medical personnel are immediately summoned to conduct a medical and mental health screening upon placement. (8) Continuous direct visual observation shall be DSDPP Section 12, Chapter 27 – Use of conducted at least twice every 30 minutes to ensure Restraint Chair and Mechanical Restraints; that the restraints are properly employed, and to Subsection VII – Monitoring of an Inmate Held ensure the safety and well-being of the incarcerated in Restraints person. Such observation shall be documented. ☒ ☐ ☐ While in restraint devices all incarcerated persons BSCC staff conducted a document review of shall be housed alone or in a specified housing area a sample of restraint chair placements during which makes provisions to protect the person from this inspection cycle and determined the abuse. facility is compliant with this portion of the regulation. (9) If the facility manager, or designee, in DSDPP Section 12, Chapter 27 – Use of consultation with responsible health care staff Restraint Chair and Mechanical Restraints; determines that an incarcerated person cannot be Subsection VIII – Removal from the Restraint safely removed from restraints after eight hours, the Chair or Mechanical Restraints: In no case person shall be taken to a medical facility for further will an inmate be restrained longer than four evaluation. (4) hours, exclusive of the time necessary to transport them to a mental health or medical ☒ ☐ ☐ facility. If after a four (4) hour period, an inmate displays behavior which necessitates the continued restraint, the Facility Sergeant will immediately facilitate the inmate's transfer to a medical or mental health facility. (10) Where applicable, the facility manager shall use DSDPP Section 12, Chapter 27 – Use of the restraint device manufacturer’s recommended Restraint Chair and Mechanical Restraints maximum time limits for placement. During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 22 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (11) All events and information related to the DSDPP Section 12, Chapter 27 – Use of placement in restraints shall be documented and Restraint Chair and Mechanical Restraints; shall be video recorded unless exigent Subsection II – Placement of an Inmate into circumstances prevent staff from doing so. The the Restraint Chair or Mechanical Restraints: documentation shall include: the reason for The placement of the restrained inmate into placement; person authorizing placement; names of ☒ ☐ ☐ one of the safety cells, and their continued staff involved in the placement; injuries sustained; retention will be recorded on PTDF’s and the duration of placement. automatic recording system. If the PTDF’s video recording system is not operational, an alternate recording device that records both video and audio must be set up. 1058.5 RESTRAINTS AND PREGNANT PERSONS DSDPP Section 12, Chapter 27 – Use of Restraint Chair and Mechanical Restraints: The facility administrator, in cooperation with the Under no circumstances shall pregnant responsible physician, shall develop written policies and inmates be placed into the restraint chair or procedures for the use of restraint devices on pregnant mechanical restraints. people. In accordance with Penal Code Section 3407, the ☒ ☐ ☐ policy shall include reference to the following: DSDPP Section 12, Chapter 28 – Incarcerated Pregnant Persons; Conditions of Confinement, Labor, and Delivery; Subsection II – Use of Mechanical Restraints and Force on Pregnant Persons (1) An incarcerated person known to be pregnant or DSDPP Section 12, Chapter 28 – in recovery after delivery or termination of the Incarcerated Pregnant Persons; Conditions pregnancy shall not be restrained by the use of leg ☒ ☐ ☐ of Confinement, Labor, and Delivery; or waist restraints, or handcuffs behind the body. Subsection II – Use of Mechanical Restraints and Force on Pregnant Persons (2) An incarcerated pregnant person in labor, during DSDPP Section 12, Chapter 28 – delivery, or in recovery after delivery or termination Incarcerated Pregnant Persons; Conditions of the pregnancy, shall not be restrained by the of Confinement, Labor, and Delivery; ☒ ☐ ☐ wrists, ankles, or both, unless deemed necessary for Subsection II – Use of Mechanical Restraints the safety and security of the incarcerated person, and Force on Pregnant Persons the staff, or the public. (3) Restraints shall be removed when a professional DSDPP Section 12, Chapter 28 – who is currently responsible for the medical care of Incarcerated Pregnant Persons; Conditions an incarcerated pregnant person during a medical of Confinement, Labor, and Delivery; ☒ ☐ ☐ emergency, labor, delivery, or recovery after delivery Subsection I – Rights of Incarcerated or termination of the pregnancy determines that the Pregnant Persons removal of restraints is medically necessary. (4) Upon confirmation of an incarcerated person’s DSDPP Section 12, Chapter 28 – pregnancy, they shall be advised, orally or in writing, Incarcerated Pregnant Persons; Conditions of the standards and policies governing incarcerated ☒ ☐ ☐ of Confinement, Labor, and Delivery; pregnant people. Subsection II – Use of Mechanical Restraints and Force on Pregnant Persons 1059 DNA COLLECTION, USE OF FORCE DSDPP Section 15, Chapter 3 – DNA Databank Sample Collection; Subsection V – (a) Pursuant to Penal Code Section 298.1, authorized Refusal to Give Samples: Use of reasonable law enforcement, custodial, or corrections personnel force by law enforcement is authorized in including peace officers, may employ reasonable force to collecting required samples from inmates ☒ ☐ ☐ collect blood specimens, saliva samples, or thumb or who, after written or oral request, refuse to palm print impressions from individuals who are required provide such samples (Penal Code 298.1). to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse DSDPP Section 15, Chapter 6 – Use of Force following written or oral request. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 23 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) For the purpose of this regulation, the “use of DSDPP Section 15, Chapter 3 – DNA reasonable force” shall be defined as the force that Databank Sample Collection an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this regulation. (2) The use of reasonable force shall be preceded by DSDPP Section 15, Chapter 3 – DNA efforts to secure voluntary compliance. Efforts to Databank Sample Collection: The use of secure voluntary compliance shall be documented reasonable force shall be preceded by and include an advisement of the legal obligation to efforts to secure voluntary compliance. provide the requisite specimen, sample or ☒ ☐ ☐ Efforts to secure voluntary compliance shall impression and the consequences of refusal. be documented and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written DSDPP Section 15, Chapter 3 – DNA authorization of the facility watch commander or Databank Sample Collection designee on duty. The authorization shall include ☒ ☐ ☐ information that reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (c) If the use of reasonable force includes a cell DSDPP Section 15, Chapter 3 – DNA extraction, the extraction shall be videotaped, including Databank Sample Collection audio. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a criminal proceeding, the tape shall be retained administratively. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 24 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1061 EDUCATION PROGRAM DSDPP Section 6, Chapter 4 – Educational/ Vocational/ Treatment Programs: It is the The facility administrator of any Type II or III facility shall policy of Detention Services to offer inmates plan and shall request of appropriate public officials an the opportunity to participate in educational, education program for incarcerated persons. vocational and treatment programs that will enable them to learn skills in preparation for a successful re-entry to the community, home and work. Inmate participation in programs will take precedence over the inmate’s job assignment or special skills. Inmates will not be removed from classes to complete chores or job-related tasks. This facility offers the following: Educational Programs ☒ ☐ ☐  Computer Skills  High School Equivalency Certificate Food Service  Food Handler Certification  Foundations Certificate Vocational Programs  Supercrew Training  Custodial Training Treatment and RE-Entry Programs  Anger Management  Substance Abuse  Responsible Thinking  Trauma In Life: For Women 12- Step Programs  Alcoholics Anonymous  Al-Anon  Narcotics Anonymous When such services are not made available by the DSDPP Section 6, Chapter 4 – Educational/ appropriate public officials, then the facility administrator Vocational/ Treatment Programs: The shall develop and implement an education program with Inmate Services Program Manager reports available resources. directly to the Todd Road Jail Facility Manager and is responsible for administering the schedule and coordinating the curriculum. Programs to be offered are contingent upon funding and available ☒ ☐ ☐ service providers. DSDPP Section 12, Chapter 33 – Inmate Tablets: An electronic mobile device used by inmates for educational purposes, sending and receiving email messages, making telephone calls, video visitation, and purchasing entertainment. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 25 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such a plan shall provide for the voluntary academic or DSDPP Section 6, Chapter 4 – Educational/ vocational, or both, education of housed people. Vocational/ Treatment Programs This facility offers the following: Educational Programs  Computer Skills  High School Equivalency Certificate Food Service  Food Handler Certification  Foundations Certificate Vocational Programs ☒ ☐ ☐  Supercrew Training  Custodial Training Treatment and RE-Entry Programs  Anger Management  Substance Abuse  Responsible Thinking  Trauma In Life: For Women 12- Step Programs  Alcoholics Anonymous  Al-Anon  Narcotics Anonymous Reasonable criteria for program eligibility shall be DSDPP Section 6, Chapter 4 – Educational/ established. Modified academic or vocational Vocational/ Treatment Programs; Subsection opportunities may be provided based on sound security ☒ ☐ ☐ IV – Inmate Responsibilities practices or a person’s failure to abide by facility rules and regulations. 1062 VISITING DSDPP Section 13, Chapter 1 – Inmate Visiting: It is the policy of all facilities to The facility administrator shall develop and implement provide inmates with the opportunity to visit written policies and procedures, which include the members of the public at least twice a week following requirements: ☒ ☐ ☐ for up to one half hour. (a) A visiting program which shall provide for: (1) As many in-person visits and visitors as facility DSDPP Section 13, Chapter 2 – schedules, space, and number of personnel will Professional Visitors/Interviews allow. (2) A publicly posted schedule of facility visiting The visiting schedule is provided in VCSO’s hours. If practicable, visiting hours should be made Standard Operating Procedures Manual. available on weekends, evenings, or holidays. ☒ ☐ ☐ The public may find the visiting schedule on VCSO’s public website: https://www.venturasheriff.org/inmate- information/inmate-visiting-guidelines/ (3) For all incarcerated persons in Type II, III, and IV DSDPP Section 13, Chapter 1 – Inmate facilities there shall be allowed no fewer than two Visiting: It is the policy of all facilities to visits totaling at least one hour per incarcerated ☒ ☐ ☐ provide inmates with the opportunity to visit person each week. members of the public at least twice a week for up to one half hour. (b) Visits may not be cancelled unless a legitimate DSDPP Section 13, Chapter 1 – Inmate operational or safety and security concern exists. All Visiting cancelled visits must be documented. The facility manager or designee shall regularly review cancelled During the documentation review, BSCC staff visits and document such review. ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 26 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) The visiting policies developed pursuant to this DSDPP Section 13, Chapter 1 – Inmate section shall include provision for visitation by minor Visiting: Unescorted minors under the age of children of the incarcerated person. 18 years without parent or court ordered guardian. a. Minor children of the inmate must be ☒ ☐ ☐ accompanied by the child's parent, grandparent or legal guardian. Evidence of parental rights or guardianship may be requested. The final decision to allow a visit by a minor child resides with the Facility Sergeant/Supervisor. (d) Video visitation may be used to supplement existing DSDPP Section 12, Chapter 33 – Inmate visitation programs, but shall not be used to fulfill the Tablets: An electronic mobile device used by requirements of this section if in-person visitation is inmates for educational purposes, sending requested by an incarcerated person. and receiving email messages, making ☒ ☐ ☐ telephone calls, video visitation, and purchasing entertainment. This facility primarily utilizes in-person visits. (e) Facilities shall not charge for visitation when visitors DSDPP Section 13, Chapter 1 – Inmate are onsite and participating in either in-person or video Visiting visitation. For purposes of this subsection, “onsite” is ☒ ☐ ☐ defined as the location where the incarcerated person is housed. (f) Subdivision (d) shall not apply to facilities which (1) exclusively used video visitation prior to January 1, 2017 or (2) had been designed without in-person visitation ☐ ☐ ☒ space and conditionally awarded by the Board prior to June 27, 2017. (g) If a local detention facility offered video visitation only as of January 1, 2017, the first hour of remote video ☐ ☐ ☒ visitation per week shall be offered free of charge. Types and availability of visitation, including: Note: Reference PC § 6031.1(a)(4) (June 2017). Mode of visitation; In person with barrier. Tablets have video visitation capabilities. Visitation hours; 0830-1130, 1330-1630, and 1900-2100 hours Time inmates are allowed for visitation; and, Wednesday, Thursday, Saturday, and Sunday Any restrictions on inmate visitation. Inmate visiting guidelines for the Main Jail can be found in VCSO’s public website: https://www.venturasheriff.org/inmate- information/pre-trial-detention-facility/ 1063 CORRESPONDENCE DSDPP Section 6, Chapter 7 – Inmate Mail Guidelines: Inmates are permitted to send The facility administrator shall develop written policies and receive unlimited mail, which does not and procedures for correspondence which provide that: threaten the safety and security of the jail, in ☒ ☐ ☐ (a) there is no limitation on the volume of mail that an order to maintain communication with their incarcerated person may send or receive; legal representatives, a holder of public office, the courts, and others outside of the jail facility. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 27 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) an incarcerated person’s correspondence may be DSDPP Section 6, Chapter 7 – Inmate Mail read when there is a valid security reason and the facility Guidelines: Inmate mail may be read when ☒ ☐ ☐ manager or designee approves; there is a security reason and with the approval of the Jail Facility Manager. (c) jail staff shall not review an incarcerated person’s DSDPP Section 6, Chapter 7 – Inmate Mail correspondence to or from state and federal courts, any Guidelines: Confidential mail is legal written member of the State Bar or holder of public office, and material from any county, state or federal the State Board of State and Community Corrections; court, or any member of the State Bar (or however, jail authorities may open and inspect such mail verified legal assistants), holder of public only to search for contraband, cash, checks, or money office, and the Board of State and orders and in the presence of the incarcerated person; ☒ ☐ ☐ Community Corrections. Inmates may also confidentially correspond with the Jail Facility Manager or Jail Facility Administrator. Mail from private attorneys must be on official letterhead and in a properly identified outer envelope to be considered confidential. (d) incarcerated persons may correspond, confidentially, DSDPP Section 6, Chapter 7 – Inmate Mail with the facility manager or the facility administrator; and, Guidelines: Confidential mail is legal written material from any county, state or federal court, or any member of the State Bar (or verified legal assistants), holder of public office, and the Board of State and ☒ ☐ ☐ Community Corrections. Inmates may also confidentially correspond with the Jail Facility Manager or Jail Facility Administrator. Mail from private attorneys must be on official letterhead and in a properly identified outer envelope to be considered confidential. (e) those incarcerated persons who are without funds DSDPP Section 6, Chapter 7 – Inmate Mail shall be permitted at least four postage paid envelopes Guidelines and eight sheets of paper each week to permit correspondence with family members and friends but During the documentation review, BSCC without limitation on the number of postage paid ☒ ☐ ☐ staff provided technical assistance to ensure envelopes and sheets of paper to their attorney and to this portion of the DSDPP corresponds the courts. accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 1064 LIBRARY SERVICES DSDPP Section 6, Chapter 1 – Books, Periodicals, and Newspapers: Inmate The facility administrator shall develop written policies Services receives used paperback books and procedures for library service in all Type II, III, and IV from the community for inmate recreational facilities. The scope of such service shall be determined reading. by the facility administrator. The library service shall ☒ ☐ ☐ include access to the following resources via paper DSDPP Section 6, Chapter 14 – Access to documents or through electronic media and include the Courts, Law Library, and Pro-Per Inmates current information on community services and resources, and religious, educational, legal reference material and recreational reading material. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 28 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1065 EXERCISE AND OUT OF CELL TIME DSDPP Section 12, Chapter 19 – Exercise and Recreation: Detention Facilities shall (a) The facility administrator of a Type II or III facility shall provide a minimum of three (3) hours per develop written policies and procedures for a minimum of seven (7) day period of outside recreational 10 hours of out of cell time distributed over a period of activities to all inmates, weather permitting. seven days to include: BSCC staff reviewed a sample of exercise and out of cell logs of general population and those in restrictive housing during the inspection period. The documents reflected ☒ ☐ ☐ all incarcerated persons are receiving their allotted time out of their cells and into the recreation yards. During the onsite inspection, BSCC staff interviewed random incarcerated persons about access to the recreation yards and being allowed into the dayrooms. There were no complaints about either. It was noted that they come out of their cells often and for reasonable amounts of time. (1) an opportunity for three hours of exercise and DSDPP Section 12, Chapter 19 – Exercise ☒ ☐ ☐ and Recreation: (2) an opportunity for seven hours of recreation. DSDPP Section 12, Chapter 19 – Exercise ☒ ☐ ☐ and Recreation: Policies shall include reasonable and necessary DSDPP Section 12, Chapter 19 – Exercise ☒ ☐ ☐ procedures to ensure safety and security. and Recreation: 1066 BOOKS, NEWSPAPERS, PERIODICALS, AND DSDPP Section 6, Chapter 1 – Books, WRITINGS Periodicals, and Newspapers: Inmate Services receives used paperback books (a) The facility administrator of a Type II or III facility shall from the community for inmate recreational develop written policies and procedures which will permit reading. Books and book carts can be incarcerated persons to purchase, receive and read any vehicles for contraband. Books should be book, newspaper, periodical, or writing accepted for searched for contraband, graffiti, and any ☒ ☐ ☐ distribution by the United States Postal Service. The personal items left in the books by the facility administrator shall develop and implement a donors. Inmates are also permitted to written plan to make available a current newspaper or purchase and receive books, newspapers other like source, including a non-English language and magazines that are delivered to the jail, alternative, to ensure reasonable access to interested directly from a publisher or internet people. Nothing herein shall be construed as limiting the bookstore. right of a facility administrator to: (1) exclude any publications or writings based on any DSDPP Section 6, Chapter 15 – Religious ☒ ☐ ☐ legitimate penological interest; Issues and Rights (2) exclude obscene publications or writings, and DSDPP Section 6, Chapter 1 – Books, mail containing information concerning where, how, Periodicals, and Newspapers or from whom such matter may be obtained; and any matter of a character tending to incite murder, arson, During the documentation review, BSCC staff riot, violent racism, or any other form of violence; any provided technical assistance to ensure this ☒ ☐ ☐ matter of a character tending to incite crimes against portion of the DSDPP corresponds children; any matter concerning unlawful gambling or accordingly with the regulation. DSDPP was an unlawful lottery; the manufacture or use of updated and information was immediately weapons, narcotics, or explosives; or any other relayed to all VCSO personnel. unlawful activity; (3) open and inspect any publications or packages DSDPP Section 6, Chapter 1 – Books, received by an incarcerated person; and Periodicals, and Newspapers: New books ☒ ☐ ☐ purchased by Inmate Services will be searched before distribution. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 29 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) restrict the number of books, newspapers, DSDPP Section 6, Chapter 7 – Inmate Mail periodicals, or writings the incarcerated person may Guidelines: Inmates shall not possess have in their cell or elsewhere in the facility at one excessive amounts of paper products. time. Inmates’ personal books, magazines, newspapers, and mail must be able to fit in ☒ ☐ ☐ their Commissary box. Newspapers must have the inmate’s name on the address label. This limitation does not apply to the inmates’ legal mail. Extra items will be sent to the inmate’s property or be subject to the inmate’s agreed upon voluntary destruction. 1067 ACCESS TO TELEPHONE DSDPP Section 6, Chapter 12 – Inmate Telephone System The facility administrator shall develop written policies and procedures which allow access to a telephone or communication device beyond those telephone calls which are required by Section 851.5 of the Penal Code. Individuals who are known to have, or are perceived by others as having hearing or speech impairments shall be ☒ ☐ ☐ provided access to the appropriate telecommunication device which will facilitate communication. Such devices may include but are not limited to videophones, teletypewriters, or third-party communications assistance. An individual’s access to telephone communications shall not be withdrawn unless doing so is required to uphold the safety and security of the facility. 1068 ACCESS TO COURTS AND COUNSEL DSDPP Section 8, Chapter 14 – Access to the Courts, Law Library, and Pro-Per The facility administrator shall develop written policies Inmates: All inmates shall be provided and procedures to ensure incarcerated persons have access to the courts, counsel, and to other access to the court and to legal counsel. resources to adequately enable them to Such access shall consist of: pursue any necessary legal activities. All inmates will have access to legal research in the computerized jail Law Library. Law Library use will be maximized while allowing ☒ ☐ ☐ for the needs of security and daily custody operations. Pro Per and Pro Se inmates shall have the same access to the Law Library as all other inmates and shall submit a pink law library kite in the same manner as other inmates. DSDPP Section 6, Chapter 7 – Inmate Mail Guidelines (a) unlimited mail as provided in Section 1063 of these DSDPP Section 6, Chapter 7 – Inmate Mail ☒ ☐ ☐ regulations, and, Guidelines (b) confidential consultation with attorneys. DSDPP Section 6, Chapter 7 – Inmate Mail Guidelines: Confidential mail is legal written material from any county, state or federal court, or any member of the State Bar (or verified legal assistants), holder of public office, and the Board of State and ☒ ☐ ☐ Community Corrections. Inmates may also confidentially correspond with the Jail Facility Manager or Jail Facility Administrator. Mail from private attorneys must be on official letterhead and in a properly identified outer envelope to be considered confidential. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 30 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1069 ORIENTATION DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. (a) In Type II, III, and IV facilities, the facility administrator shall develop written policies and procedures for the ☒ ☐ ☐ implementation of a program for people newly admitted to the facility designed to orient them at the time of placement in a living area. Both written and verbal information shall be provided and DSDPP Section 7, Chapter 6 – Reception and may be supplemented with video orientation. Booking Procedures. ☒ ☐ ☐ Inmate orientation is provided by closed circuit television, inmate tablets, inmate orientation handbooks, and verbally. Provision shall be made to provide accessible orientation DSDPP Section 7, Chapter 6 – Reception and information to each person, including those with Booking Procedures. disabilities, limited literacy, or those with limited English proficiency (LEP). Services must be made available for proper communication and understanding of ☒ ☐ ☐ incarceration and jail orientation and rules, disciplinary hearings, release, transfer, programs, medical sick call, etc. Inmates who are deaf, vision impaired, or non-English speaking will be provided with an interpreter Such a program shall be published and include, but not DSDPP Section 7, Chapter 6 – Reception and be limited to, the following: Booking Procedures. ☒ ☐ ☐ (1) correspondence, visiting, and telephone usage rules; Inmate Orientation Handbook (2) rules and disciplinary procedures; DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (3) grievance procedures; DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (4) programs and activities available and method of DSDPP Section 7, Chapter 6 – Reception and application; Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (5) medical and mental health services; DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (6) classification/housing assignments; DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (7) court appearance where scheduled, if known; DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (8) voting, including registration; DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 31 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) zero tolerance policy against sexual abuse and DSDPP Section 7, Chapter 6 – Reception and sexual harassment; and, Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (10) availability of personal care items and DSDPP Section 7, Chapter 6 – Reception and opportunities for personal hygiene. Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook 1070 INDIVIDUAL/FAMILY SERVICE PROGRAMS DSDPP Section 6, Chapter 4 – Treatment Programs The facility administrator of a Type II, III, or IV facility shall develop written policies and procedures which facilitate DSDPP Section 12, Chapter 13 – Inmate cooperation with appropriate public or private agencies Counseling ☒ ☐ ☐ for individual or family social service programs for incarcerated persons. Such a program shall utilize the The Services Program Manager administers services and resources available in the community and the scheduling and coordination for treatment may be in the form of a resource guide or actual service programs, delivery methods, and counseling. delivery. The range and source of such services shall be at the This facility offers the following: discretion of the facility administrator and may include: Educational Programs (a) risk and needs assessments;  Computer Skills (b) best practices in:  High School Equivalency Certificate (1) individual, group or family counseling; Food Service (2) drug and alcohol abuse counseling;  Food Handler Certification (3) cognitive behavioral interventions;  Foundations Certificate (4) vocational testing and counseling; Vocational Programs (5) employment counseling;  Supercrew Training (6) discharge and reentry planning; ☒ ☐ ☐  Custodial Training (c) referral to community resources and programs; Treatment and RE-Entry Programs (d) reentry planning and service development;  Anger Management (e) legal assistance;  Substance Abuse (f) regional center services for the developmentally  Responsible Thinking disabled; and,  Trauma In Life: For Women (g) community volunteers. 12- Step Programs  Alcoholics Anonymous  Al-Anon  Narcotics Anonymous 1071 VOTING DSDPP Section 6, Chapter 10 – Incarcerated Person Rights The facility administrator of a Type I (holding sentenced incarcerated workers) II, III or IV facility shall develop ☒ ☐ ☐ DSDPP Section 6, Chapter 17 – Inmate written policies and procedures whereby the county Voting registrar of voters allows qualified voters to vote in local, state, and federal elections, pursuant to election codes. 1072 RELIGIOUS OBSERVANCES DSDPP Section 6, Chapter 15 – Religious Issues and Rights The facility administrator of a Type I, II, III or IV facility shall develop written policies and procedures to provide Incarcerated persons are offered a variety of opportunities for incarcerated persons to participate in ☒ ☐ ☐ religious services, observances, and diets. religious services, practices, and counseling on a voluntary basis. Special diet requests for the purpose of religious beliefs and/or practices are submitted to the Chaplain. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 32 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1073 GRIEVANCE PROCEDURE DSDPP Section 6, Chapter 6 – Inmate Grievances: The inmate grievance system is (a) Each administrator of a Type II, III, or IV facility and designed specifically to allow inmates to Type I facilities which hold incarcerated workers shall grieve or appeal any conditions of develop written policies and procedures whereby all confinement, including but not limited to: incarcerated persons have the opportunity and ability to medical care, classification actions, submit and appeal grievances relating to any conditions disciplinary actions, program participation, ☒ ☐ ☐ of confinement, including but not limited to: medical care; telephone, mail, and visiting procedures, classification actions; disciplinary actions; program food, clothing, and bedding issues. participation; telephone, mail, and visiting procedures; and food, clothing, and bedding. BSCC staff reviewed a sampling of Such policies and procedures shall include: grievances from this inspection cycle and determined that the facility is in compliance with this regulation and the agency’s policy. (1) a grievance form; During the onsite inspection, BSCC staff interviewed random incarcerated persons about the grievance procedure. BSCC staff ☒ ☐ ☐ was informed that they are given grievance forms when requested, and the responses are processed in a timely manner. (2) instructions for registering and appealing a VCSO’s Inmate Grievance Form has grievance, including relevant deadlines; instructions for incarcerated persons to fill out ☒ ☐ ☐ each section of the form and includes a deadline. (3) a process for submission and handling of DSDPP Section 6, Chapter 6 – Inmate anonymous grievances; Grievances During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (4) resolution of the grievance at the lowest DSDPP Section 6, Chapter 6 – Inmate appropriate staff level; Grievances; Subsection X – Inmate Grievance Response Routing: Housing Deputies will read the grievance and attempt to answer or resolve issues at the lowest level first. This may be accomplished by ☒ ☐ ☐ talking with the inmate about the issue and identifying a solution. If the inmate does not want to discuss the grievance, or the matter cannot be resolved within the scope of the deputy’s responsibilities, the deputy will forward the grievance, without delay, to the appropriate location for response. (5) appeal to the next level of review; DSDPP Section 6, Chapter 6 – Inmate Grievances; Subsection X – Inmate Grievance Response Routing: It is the responsibility of the staff member receiving a ☒ ☐ ☐ grievance appeal to ensure the original grievance, and all prior written responses accompany each appeal, to provide clarity and continuity for review at each level. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 33 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) written reasons for denial of grievance at each DSDPP Section 6, Chapter 6 – Inmate level of review which acts on the grievance; Grievances During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (7) provision for a non-automated initial response DSDPP Section 6, Chapter 6 – Inmate within a reasonable time limit which shall not exceed Grievances; Subsection III – Grievance a period of 15 calendar days; Response: Grievances can be resolved at the following five levels. These levels may vary depending on the responsible unit. 1. Housing Monitor– Deputies/SSTs have 24 hours to respond to the grievance. 2. Level Supervisor – Senior Deputies have 24 hours to respond to the grievance. 3. Facility Supervisor / Sergeant, Medical, Inmate Services, Commissary Manager - 48 hours (excluding weekends/holidays) to respond to the grievance. 4. Facility Manager – 10 days (excluding weekends/holidays) to respond to the grievance. ☒ ☐ ☐ 5. Facility Commander – 15 days (excluding weekends/holidays) to respond to the grievance. The Commander’s determination is final. If an inmate is not satisfied with the resolution, the inmate may pursue a Writ of Habeas Corpus. It is the department’s policy that once per shift, the PTDF Housing Sergeant and the TRJ Facility Sergeant shall review grievances pending more than three days to ensure they are being properly managed. BSCC reviewed a random sample of grievances and grievance appeals from this inspection cycle. The documents suggest grievances and appeals are reviewed and responded to in accordance with this regulation. (8) provision for resolving questions of jurisdiction DSDPP Section 6, Chapter 6 – Inmate within the facility; Grievances; Subsection III – Grievance Response: Grievances that must be routed to specialized units in other facilities will be given up to 14 days additional time to ☒ ☐ ☐ respond. When a grievance is specific to medical care or food services, the provider resolution is included in the response. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 34 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) provision for providing a copy of the grievance, VCSO’s Inmate Grievance Form is in appeal, response, and related documents to the triplicate form. The white form goes to the incarcerated person; and, incarcerated person once answered, the ☒ ☐ ☐ yellow form goes into the incarcerated person’s jacket, and the pink is for the incarcerated person at the time of submission. (10) The facility manager or designee shall conduct DSDPP Section 6, Chapter 6 – Inmate regular review of grievances, responses, and Grievances; Subsection XII – Tracking appeals. Grievances: Once per shift, the PTDF ☒ ☐ ☐ Housing Sergeant and the TRJ Facility Sergeant shall review grievances pending more than three days to ensure they are being properly managed. (b) Grievance System Abuse: DSDPP Section 6, Chapter 6 – Inmate The facility may establish written policy and procedure to Grievances; Subsection IV – Grievance ☒ ☐ control the submission of an excessive number of System Abuse grievances. 1080 RULES AND DISCIPLINARY ACTIONS DSDPP Section 6, Chapter 3 – Discipline Guidelines Wherever discipline is administered, each facility administrator shall establish written rules and disciplinary Rules and disciplinary sanctions are listed in actions to guide the conduct of incarcerated persons. ☒ ☐ ☐ the Inmate Orientation Handbook, which is accessible on the inmate tablets, and are Notes: If discipline IS NOT administered, written policy posted in all inmate housing areas. should indicate as such. If discipline IS administered, Sections 1080, 1081, 1082, 1083 and 1084 apply. Such rules and disciplinary actions shall be stated simply Rules and disciplinary sanctions are listed in and affirmatively and posted conspicuously in housing the Inmate Orientation Handbook, which is ☒ ☐ ☐ units and the booking area or issued to each person upon accessible on the inmate tablets and posted booking. in all inmate housing areas. For those individuals with limited literacy, who are unable Services must be made available for proper to read English, and for persons with disabilities, communication and understanding of provision shall be made for the jail staff to instruct them incarceration and jail orientation and rules, verbally or provide them with material in an disciplinary hearings, release, transfer, understandable form regarding jail rules and disciplinary programs, medical sick call, etc. Inmates procedures and actions. ☒ ☐ ☐ who are deaf, vision impaired, or non- English speaking will be provided with an interpreter. The inmate orientation handbook is published in English and Spanish. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 35 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1081 PLAN FOR DISCIPLINE OF INCARCERATED DSDPP Section 6, Chapter 3 – Discipline PERSONS Guidelines: Discipline is a systematic process by which compliance with facility rules is Each facility administrator shall develop written policies obtained. and procedures for discipline of incarcerated persons. The plan shall include, but not be limited to, the following The degree of the sanction taken shall be elements: directly related to the severity of the rule (a) Temporary Loss of Privileges: For minor acts of non- infraction. conformance or minor violations of facility rules, staff may ☒ ☐ ☐ impose a temporary loss of privileges, such as access to BSCC staff reviewed a sampling of television, telephones, commissary, or lockdown for less disciplinary documents during this inspection than 24 hours, provided there is written documentation cycle and determined that the agency is in and supervisory approval. compliance with this regulation. Minor Incidents: A violation of a facility rule resulting in action taken against an inmate, which does not affect their release date. (b) Disciplinary Actions: Major violations of facility rules Major Incidents: A violation of facility rules or repetitive minor acts of non-conformance or repetitive resulting in action taken against an inmate, minor violations of facility rules shall be reported in writing which may affect their release date. ☒ ☐ ☐ by the staff member observing the act and submitted to the disciplinary officer. The consequences of such violations may include, but are not limited to: 1. Loss of good time/work time. DSDPP Section 6, Chapter 3 – Discipline ☒ ☐ ☐ Guidelines; Subsection IV – Forms of Discipline 2. Placement in disciplinary separation. DSDPP Section 6, Chapter 3 – Discipline ☒ ☐ ☐ Guidelines; Subsection IV – Forms of Discipline 3. Loss of privileges mandated by regulations. DSDPP Section 6, Chapter 3 – Discipline ☒ ☐ ☐ Guidelines; Subsection IV – Forms of Discipline A staff member with investigative and disciplinary DSDPP Section 6, Chapter 3 – Discipline authority shall be designated as a disciplinary officer to Guidelines impose such consequences. Any staff member may handle minor acts of non-conformance or minor violations of facility rules informally by advising the ☒ ☐ ☐ inmate of the rule infraction and the expected conduct (counseling.) Responsibility for taking a disciplinary action against any inmate is delegated to supervisory officers (sergeants or senior deputies.) Staff shall not participate in disciplinary review if they are DSDPP Section 6, Chapter 3 – Discipline involved in the charges. Guidelines; Subsection III – Responsibility For Instituting Disciplinary Action: A ☒ ☐ ☐ supervising officer may not participate in the disciplinary review process if they were involved in the incident which resulted in the inmate being issued a major write up. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 36 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such charges pending against an incarcerated person DSDPP Section 6, Chapter 3 – Discipline shall be acted on with the following provisions and within Guidelines; Subsection I – Inmate Rights: In specified timeframes: all disciplinary actions, inmates shall be 1. A copy of the report, or a separate written notice notified in writing of the offense or infraction of the violation(s), shall be provided to the of the rules for which they are being ☒ ☐ ☐ incarcerated person. disciplined. After the hearing, the inmate shall be provided in writing, the evidence relied on and the reasons for the disciplinary action. 2. Unless declined by the incarcerated person, a DSDPP Section 6, Chapter 3 – Discipline hearing shall be provided no sooner than 24 hours Guidelines; Subsection I – Inmate Rights: after the report has been submitted to the disciplinary Before discipline is approved, inmates shall officer and the incarcerated person has been have an opportunity to defend their actions informed of the charges in writing. The hearing may ☒ ☐ ☐ in written or oral form. Inmates shall be be postponed or continued for a reasonable time granted at least 24 hours to prepare a through a written waiver by the incarcerated person, defense prior to a disciplinary hearing taking or for good cause. place. If the inmate chooses to waive his/her 24 hours the hearing can take place prior. 3. The incarcerated person shall be permitted to DSDPP Section 6, Chapter 3 – Discipline appear on their own behalf at the time of hearing and Guidelines; Subsection I – Inmate Rights: present witnesses and documentary evidence. The An accused inmate has the right to call incarcerated person shall have access to staff or witnesses on his behalf unless doing so assistance when they have limited literacy, or the ☒ ☐ ☐ presents a hazard to institutional safety or issues are complex. correctional goals, or the proposed witness’s testimony is untimely, irrelevant, duplicative, or unnecessary to an adequate presentation of the inmate’s case. 4. A charge(s) shall be acted on no later than 72 DSDPP Section 6, Chapter 3 – Discipline hours after an incarcerated person has been Guidelines; Subsection I – Inmate Rights: If informed of the charge(s) in writing. ☒ ☐ ☐ the hearing does not take place within 48 hours, without good cause for the delay, any proposed discipline will be invalidated. 5. Subsequent to final disposition of disciplinary DSDPP Section 6, Chapter 3 – Discipline charges by the disciplinary officer, the charges and Guidelines; Subsection III – Responsibility the action taken shall be reviewed by the facility For Instituting Disciplinary Action: After manager or designee. review and concurrence by the reviewing ☒ ☐ ☐ Sergeant, all recommendations for loss of good time and/or work time must be forwarded to the Bureau Commander for review and final approval. 6. The incarcerated person shall be advised in a DSDPP Section 6, Chapter 3 – Discipline written statement by the fact-finders about the Guidelines; Subsection I – Inmate Rights: evidence relied on and the reasons for the ☒ ☐ ☐ After the hearing, the inmate shall be disciplinary action. A copy of the record shall be kept provided in writing, the evidence relied on pursuant to Penal Code Section 4019.5. and the reasons for the disciplinary action. 7. There shall be a policy of review and appeal to a DSDPP Section 6, Chapter 6 – Inmate ☒ ☐ ☐ supervisor on all disciplinary action. Grievances 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 37 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1082 FORMS OF DISCIPLINE DSDPP Section 6, Chapter 3 – Discipline Guidelines; Subsection IV – Forms of The degree of actions taken by the disciplinary officer Discipline: The degree of the sanction taken shall be directly related to the severity of the rule shall be directly related to the severity of the infraction and promotion of desired behavior through a rule infraction. progressive disciplinary process. Acceptable forms of discipline shall consist of, but not be limited to, the During the documentation review, BSCC staff following: provided technical assistance to ensure this (a) Loss of privileges. ☒ ☐ ☐ portion of the DSDPP corresponds (b) Extra work detail. accordingly with the regulation. DSDPP was (c) Short term lockdown for less than 24 hours. updated and information was immediately (d) Removal from work details. relayed to all VCSO personnel. (e) Forfeiture of “good time” credits earned under Penal Code Section 4019. (f) Forfeiture of “work time” credits earned under Penal Code Section 4019. (g) Disciplinary separation. 1083 LIMITATIONS ON DISCIPLINARY ACTIONS DSDPP Section 6, Chapter 3 – Discipline Guidelines; Subsection V – Limitations of The Penal Code and the State Constitution expressly Disciplinary Actions prohibit all cruel and unusual punishment. Disciplinary actions shall not include corporal punishment, group The department’s policy states no inmate punishment when feasible, or physical or psychological shall be held in Disciplinary Separation for a degradation. period longer than ten (10) days without a ☒ ☐ ☐ finding of a new charge of a Major Rule Additionally, there shall be the following limitations: violation of the facility rules and regulations. (a) Disciplinary separation shall be considered an option of last resort and as a response to the most serious and The agency uses a matrix that confirms that threatening behavior, for the shortest time possible, and the disciplinary action is appropriate for the with the least restrictive conditions possible. rule violation and imposed sanction with an avenue for appeal. (1) If a person is on disciplinary separation status for DSDPP Section 6, Chapter 3 – Discipline 30 consecutive days there shall be a review by the Guidelines; Subsection V – Limitations of facility manager before the disciplinary separation Disciplinary Actions status is continued. This review shall include a consultation with health care staff. Such reviews shall ☒ ☐ ☐ BSCC staff reviewed a sampling of discipline continue at least every fifteen days thereafter until packets from each facility and there were no the disciplinary status has ended. This review shall occurrences of a disciplinary sanction or be documented. imposition of disciplinary sanction lasting for more than 30 days. (2) The disciplinary separation cells or cell shall have DSDPP Section 6, Chapter 3 – Discipline the minimum furnishings and space specified in Title Guidelines; Subsection V – Limitations of 24, Part 2, 1231.2.6 and 2.7. Occupants shall be Disciplinary Actions; Subdivision A5 issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be deprived of them through any portion of the day ☒ ☐ ☐ except that those incarcerated persons who engage in the destruction of bedding or clothing may be deprived of such articles. The decision to deprive a person of such articles of clothing and bedding shall be reviewed by the facility manager or designee during each 24-hour period. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 38 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) If after placement in separation, mental health or DSDPP Section 6, Chapter 3 – Discipline medical staff determine that an individual has serious Guidelines mental illness or an intellectual disability, they shall be removed from disciplinary separation immediately During the documentation review, BSCC staff upon this determination. ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (b) The delegation of authority to any incarcerated person DSDPP Section 6, Chapter 3 – Discipline or group of incarcerated people to exercise the right of Guidelines punishment over any other incarcerated person or group of incarcerated people. During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this Note: PC § 4019.5. portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (c) In no case shall a safety cell, as specified in Title 24, DSDPP Section 6, Chapter 3 – Discipline Part 2, 1231.2.5, or any restraint device be used for ☒ ☐ ☐ Guidelines; Subsection V – Limitations of disciplinary purposes. Disciplinary Actions; Subdivision A2 (d) No incarcerated person may be deprived of the DSDPP Section 6, Chapter 3 – Discipline implements necessary to maintain an acceptable level of Guidelines; Subsection V – Limitations of ☒ ☐ ☐ personal hygiene as specified in Section 1265 of these Disciplinary Actions; Subdivision A3 regulations. (e) Food shall not be withheld as a disciplinary measure. DSDPP Section 6, Chapter 3 – Discipline ☒ ☐ ☐ Guidelines; Subsection V – Limitations of Disciplinary Actions; Subdivision A6 (f) Correspondence privileges shall not be withheld DSDPP Section 6, Chapter 3 – Discipline except in cases where the incarcerated person has Guidelines; Subsection XI – Rights of violated correspondence regulations, in which case incarcerated Persons on Disciplinary correspondence may be suspended for no longer than 72 Separation Status: The placement of an hours, without the review and approval of the facility incarcerated person on disciplinary status ☒ ☐ ☐ manager. shall not restrict any of the incarcerated person's rights to work on his criminal defense, send or receive mail, initiate writs, or communicate through approved channels with persons pertinent to his defense. (g) In no case shall access to courts and legal counsel be DSDPP Section 6, Chapter 3 – Discipline suspended as a disciplinary measure. ☒ ☐ ☐ Guidelines; Subsection V – Limitations of Disciplinary Actions; Subdivision A4 1084 DISCIPLINARY RECORDS All incarcerated persons’ records are maintained in the agency’s VCIJIS System. Penal Code Section 4019.5 requires that a record is kept ☒ ☐ ☐ of all disciplinary actions administered therefore. This requirement may be satisfied by retaining copies of rule violation reports and report of the disposition of each. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 39 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1206.5 MANAGEMENT OF COMMUNICABLE VCSO Policy Manual – Section 1002 – DISEASES IN A CUSTODY SETTING Communicable Diseases (a) The responsible physician, in conjunction with the This policy was last updated in 2023. It is facility administrator and the county health officer, shall under constant review based on CDC and develop a written plan to address the identification, local public health guidelines. It is also treatment, control and follow-up management of processed via Lexipol. tuberculosis and other communicable diseases. The plan shall cover the intake screening procedures, The policy contains information specific to identification of relevant symptoms, referral for a medical the identification, treatment, and housing evaluation, treatment responsibilities during plan to mitigate the spread of pandemic incarceration and coordination with public health officials disease. for follow-up treatment in the community. The plan shall reflect the current local incidence of communicable All newly booked inmates are tested for diseases which threaten the health of incarcerated COVID and are quarantined when they people and staff. exhibit symptoms, have been exposed, or test positive. ☒ ☐ ☐ All inmates are offered the opportunity to accept vaccinations while in custody and are reported to public health upon release. DSDPP Section 7, Chapter – Reception/ Booking Procedures; Subsection III – Evaluation of Prisoner’s Physical Condition, Subdivision D – Communicable Diseases: Arrestee(s) taken into custody with body fluids on their persons shall be booked at the PTDF only and temporarily isolated from other inmates during the booking process. A magnetic sign with "Isolated/Contaminated Area" shall be posted on the area where the inmate is being isolated. If the arrestee's clothing or property is contaminated refer to the policy on the handling of contaminated property. (b) Consistent with the above plan, the health authority The most current iteration of the agency’s shall, in cooperation with the facility administrator and the Communicable Disease Policy was reviewed county health officer, set forth in writing, policies and and BSCC staff verified that the following procedures in conformance with applicable state and ☒ ☐ ☐ criteria is contained in the agency policy. federal law, which include, but are not limited to: (1) The types of communicable diseases to be reported; (2) The persons who shall receive the medical VCSO Policy Manual – Section 1002 – reports; ☒ ☐ ☐ Communicable Diseases (3) Sharing of medical information with incarcerated VCSO Policy Manual – Section 1002 – persons and custody staff; ☒ ☐ ☐ Communicable Diseases (4) Medical procedures required to identify the VCSO Policy Manual – Section 1002 – presence of disease(s) and lessen the risk of ☒ ☐ ☐ Communicable Diseases exposure to others; (5) Medical confidentiality requirements; VCSO Policy Manual – Section 1002 – ☒ ☐ ☐ Communicable Diseases 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 40 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) Housing considerations based upon behavior, VCSO Policy Manual – Section 1002 – medical needs, and safety of the affected ☒ ☐ ☐ Communicable Diseases incarcerated persons; (7) Provisions for consent by an incarcerated person VCSO Policy Manual – Section 1002 – that address the limits of confidentiality; and, ☒ ☐ ☐ Communicable Diseases (8) Reporting and appropriate action upon the VCSO Policy Manual – Section 1002 – possible exposure of custody staff to a ☒ ☐ ☐ Communicable Diseases communicable disease. 1211 SICK CALL DSDPP Section 12, Chapter 17 – Medical Lines, Treatment, and Pill Call The facility administrator, in cooperation with the health authority, shall develop written policies and procedures, BSCC reviewed redacted samples of daily which provide daily sick call for all incarcerated persons ☒ ☐ ☐ sick call lists from January 2023 to the or provision made that any incarcerated person present to verify sick call was conducted daily requesting medical/mental health attention be given such by medical and mental health staff (registered attention. nurses, nurse practitioners, medical doctors, and/or psychiatrists). 1240 FREQUENCY OF SERVING DSDPP Section 12, Chapter 10 – Feeding/ Inmate Meals: All food prepared for inmate In Temporary Holding, Type I, II, and III facilities, and consumption will conform to the standards those Type IV facilities where food is served, food shall established by the Food Services Manager be served three times in any 24-hour period. At least one and will meet or exceed state regulations. of these meals shall include hot food. Supplemental food must be served to incarcerated persons if more than 14 The Security Deputy/Quad SST shall ensure hours pass between evening and morning meals. one hot tray and one cold tray is served to Additionally, supplemental food must be served to people each inmate, unless an inmate’s designated on medical diets in less than the time period outlined diet dictates otherwise. above, if prescribed by the responsible physician. ☒ ☐ ☐ According to the Food Services Manager, all three meals served throughout the day include a hot tray. During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. A minimum of fifteen minutes shall be allowed for the DSDPP Section 12, Chapter 10 – Feeding/ actual consumption of each meal except for those on Inmate Meals: Incarcerated persons will be medical diets where the responsible physician has allowed thirty minutes to complete each meal. prescribed additional time. During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. Provisions shall be made for incarcerated persons who DSDPP Section 12, Chapter 10 – Feeding/ may miss a regularly scheduled facility meal. They shall Inmate Meals; Subsection I – Ordering Extra be provided with a substitute meal and beverage, and on Regular Meals: Upon request for additional ☒ ☐ ☐ medical diets shall be provided with their prescribed trays, Food Services will prepare the trays, meal. mark the location, and send them to the intended destination. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 41 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1260 STANDARD INSITUTIONAL CLOTHING DSDPP Section 12, Chapter 5 – Clothing/Linen/Bedding Issuance and The standard issue of climatically suitable clothing to Exchange; General Provisions incarcerated people held after arraignment in all but ☒ ☐ ☐ Court Holding, Temporary Holding, and Type IV facilities shall include, but not be limited to: (a) Clean socks and footwear; (b) Clean outergarments; and, DSDPP Section 12, Chapter 5 – ☒ ☐ ☐ Clothing/Linen/Bedding Issuance and Exchange; General Provisions (c) Clean undergarments; DSDPP Section 12, Chapter 5 – ☒ ☐ ☐ Clothing/Linen/Bedding Issuance and Exchange; General Provisions (1) For males – shorts and undershirt, and DSDPP Section 12, Chapter 5 – ☒ ☐ ☐ Clothing/Linen/Bedding Issuance and Exchange; General Provisions (2) For females – bra and two pairs of panties. DSDPP Section 12, Chapter 5 – ☒ ☐ ☐ Clothing/Linen/Bedding Issuance and Exchange; General Provisions The person’s personal undergarments and footwear may Personal undergarments and/or footwear are be substituted for the institutional undergarments and only substituted for institutional clothing if a footwear specified in this regulation. This option ☒ ☐ ☐ medical issue exists and the items are notwithstanding, the facility has the primary responsibility approved by medical staff. to provide the personal undergarments and footwear. All issued and exchanged clothing shall be clean and free DSDPP Section 12, Chapter 5 – of holes or tears, reasonably fitted, durable, easily Clothing/Linen/Bedding Issuance and laundered and repaired. Undergarments shall be clean, Exchange: Clothing, Linen, and Bedding; free of holes or tears, and substantially free of stains. General Provisions – All Clothing and Individuals shall be able to select the garment type more bedding will be clean and free from holes and ☒ ☐ ☐ compatible with their gender identity and gender tears. Clean undergarments – Shall be expression. substantially free from stains. Individuals shall be able to select the garment type more compatible with their gender identity or expression. 1264 CONTROL OF VERMIN IN PERSONAL DSDPP Section 12, Chapter 6 – CLOTHING Contaminated Clothing/Linen Exchange/ Delousing Procedures; Contaminated There shall be written policies and procedures developed Clothing/Linen Exchange Procedure by the facility administrator to control contamination ☒ ☐ ☐ and/or spread of vermin in all incarcerated people’s personal clothing. Infested clothing shall be cleaned, disinfected, or stored in a closed container so as to eradicate or stop the spread of vermin. 1265 ISSUE OF PERSONAL CARE ITEMS DSDPP Section 7, Chapter 6 – Reception and Booking Procedures There shall be written policies and procedures developed ☒ ☐ ☐ by the facility administrator for the issue of personal hygiene items. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 42 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Each menstruating person shall be provided with sanitary DSDPP Section 12, Chapter 25 – Supervising napkins, panty liners, and tampons as requested with no Inmates of the Opposite Sex; Subsection VI – maximum allowance. Inmate Hygiene: Females shall be issued sanitary napkins and/or tampons, as needed. During the onsite inspection, BSCC staff noticed there were ample supplies of feminine hygiene products readily available. BSCC staff spoke with incarcerated persons ☒ ☐ ☐ who identified as females and received no complaints of accessibility to feminine hygiene products. During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. Each person to be held over 24 hours who is unable to DSDPP Section 7, Chapter 6 – Reception and supply themself with the following personal care items, Booking Procedures, Subsection V – Dress- because of either indigency or the absence of a canteen, In Procedure shall be issued: (a) Toothbrush, DSDPP Section 12, Chapter 7 - Commissary ☒ ☐ ☐ During the dress-in procedure, the incarcerated individual is allotted a shower and provided jail clothing. In addition, the incarcerated person is given a towel, property box, and admission kit. The admission kit includes a comb, toothbrush, toothpaste, pencil, and one blue commissary order form. (b) Dentifrice, DSDPP Section 7, Chapter 6 – Reception and Booking Procedures, Subsection V – Dress- In Procedure DSDPP Section 12, Chapter 7 - Commissary ☒ ☐ ☐ During the dress-in procedure, the incarcerated individual is allotted a shower and provided jail clothing. In addition, the incarcerated person is given a towel, property box, and admission kit. The admission kit includes a comb, toothbrush, toothpaste, pencil, and one blue commissary order form. (c) Soap, DSDPP Section 7, Chapter 6 – Reception and Booking Procedures, Subsection V – Dress- In Procedure During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 43 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Comb, and DSDPP Section 7, Chapter 6 – Reception and Booking Procedures, Subsection V – Dress- In Procedure DSDPP Section 12, Chapter 7 - Commissary ☒ ☐ ☐ During the dress-in procedure, the incarcerated individual is allotted a shower and provided jail clothing. In addition, the incarcerated person is given a towel, property box, and admission kit. The admission kit includes a comb, toothbrush, toothpaste, pencil, and one blue commissary order form. (e) Shaving implements. DSDPP Section 12, Chapter 1 – Access to Haircuts/ Electric Hair Clippers and Shavers: Inmates will be afforded the opportunity to shave daily using a battery-operated electric shaver. Electric hair clippers and nail clippers, however, are generally available to all inmates housed at Detention Facilities. ☒ ☐ ☐ It will be the practice of Detention Facilities that in unsentenced felony cases, haircuts are not allowed until after arraignment. Per Title 15, Section 1267, if the inmate has not been arraigned within thirty days and there is no court order restricting a haircut, the inmate is entitled to a haircut. Personal care items shall be issued within the first 12 DSDPP Section 7, Chapter 6 – Reception and hours of housing assignment. Booking Procedures, Subsection V – Dress- In Procedure During the dress-in procedure, the ☒ ☐ ☐ incarcerated individual is allotted a shower and provided jail clothing. In addition, the incarcerated person is given a towel, property box, and admission kit. The admission kit includes a comb, toothbrush, toothpaste, pencil, and one blue commissary order form. Incarcerated persons shall not be required to share any DSDPP Section 7, Chapter 6 – Reception and personal care items listed in items “a” through “d.” Booking Procedures During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. Incarcerated people will not share disposable razors. DSDPP Section 12, Chapter 1 – Access to Haircuts/ Electric Hair Clippers and Shavers During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 44 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Double edged safety razors, electric razors, and other DSDPP Section 12, Chapter 1 – Access to shaving instruments capable of breaking the skin, when Haircuts/ Electric Hair Clippers and Shavers: shared among incarcerated people, must be disinfected Inmates will be afforded the opportunity to between individual uses by the method prescribed by the shave daily using a battery-operated electric State Board of Barbering and Cosmetology in Sections shaver. Electric hair clippers and nail 979 and 980, Division 9, Title 16, California Code of clippers, however, are generally available to Regulations. all inmates housed at Detention Facilities. ☒ ☐ ☐ It will be the practice of Detention Facilities that in unsentenced felony cases, haircuts are not allowed until after arraignment. Per Title 15, Section 1267, if the inmate has not been arraigned within thirty days and there is no court order restricting a haircut, the inmate is entitled to a haircut. 1266 SHOWERING DSDPP Section 6, Chapter 10 – Incarcerated Person Rights; Subsection I. Standards for There shall be written policies and procedures developed Adult Local Detention Facilities; Subdivision by the facility administrator for showering/bathing. E3: Toilet, Showering/bathing, and hand washing facilities – Inmates shall be ☒ ☐ ☐ permitted to shower/bathe upon assignment to a housing unit (showering during the booking process satisfies this initial requirement) and at least every other day or more often if possible. Incarcerated persons shall be permitted to shower/bathe DSDPP Section 6, Chapter 10 – upon assignment to a housing unit and at least every Incarcerated Person Rights; Subsection I. other day or more often if possible. Standards for Adult Local Detention Facilities; Subdivision E3: Toilet, Showering/bathing, and hand washing facilities – Inmates shall be permitted to shower/bathe upon assignment to a housing ☒ ☐ ☐ unit (showering during the booking process satisfies this initial requirement) and at least every other day or more often if possible. During the onsite inspection, there were no complaints from incarcerated persons of not having access to showers on a daily basis. Absent exigent circumstances, no person shall be DSDPP Section 6, Chapter 10 – Incarcerated prohibited from showering at least every other day Person Rights following assignment to a housing unit. If showering is prohibited, it must be approved by the facility manager or During the documentation review, BSCC staff designee, and the reason(s) for prohibition shall be ☒ ☐ ☐ provided technical assistance to ensure this documented. portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 45 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1267 HAIR CARE SERVICES DSDPP Section 12, Chapter 1 – Access to Haircuts/ Electric Hair Clippers and Shavers: (a) Hair care services shall be available. Inmates will be afforded the opportunity to shave daily using a battery-operated electric shaver. Electric hair clippers and nail clippers, however, are generally available to all inmates housed at Detention Facilities. ☒ ☐ ☐ It will be the practice of Detention Facilities that in unsentenced felony cases, haircuts are not allowed until after arraignment. Per Title 15, Section 1267, if the inmate has not been arraigned within thirty days and there is no court order restricting a haircut, the inmate is entitled to a haircut. (b) Except those who may not shave for reasons of DSDPP Section 12, Chapter 1 – Access to identification in court, incarcerated people shall be Haircuts/ Electric Hair Clippers and Shavers: allowed to shave daily and receive hair care services at Inmates will be afforded the opportunity to least once a month. The facility administrator may shave daily using a battery-operated electric suspend this requirement in relation to people who are shaver. Electric hair clippers and nail considered to be a danger to themselves or others. clippers, however, are generally available to all inmates housed at Detention Facilities. ☒ ☐ ☐ It will be the practice of Detention Facilities that in unsentenced felony cases, haircuts are not allowed until after arraignment. Per Title 15, Section 1267, if the inmate has not been arraigned within thirty days and there is no court order restricting a haircut, the inmate is entitled to a haircut. (c) Equipment shall be disinfected, after each use, by a DSDPP Section 12, Chapter 1 – Access to method approved by the State Board of Barbering and Haircuts/ Electric Hair Clippers and Shavers; Cosmetology to meet the requirements of Title 16, Subsection 2 – Cleaning/ Disinfecting Division 9, Sections 979 and 980, California Code of Process: Hair clippers must be cleaned after ☒ ☐ ☐ Regulations. every use. The agency utilizes Clippercide to disinfect clippers. 1270 STANDARD BEDDING AND LINEN ISSUE DSDPP Section 12, Chapter 5 – Clothing/Linen/Bedding Issuance and The standard issue of clean suitable bedding and linens, Exchange for each incarcerated person entering a living area who is expected to remain overnight, shall include, but not be The items required are issued to limited to: incarcerated persons upon the “dress in” (a) one serviceable mattress which meets the portion of the booking process. ☒ ☐ ☐ requirements of Section 1272 of these regulations; DSDPP Section 6, Chapter 10 – Incarcerated Person Rights; Standards for Adult Local Detention Facilities; Subsection E: Inmates have a right to a healthful environment which includes (7.) Clothing, mattress, and bedding. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 46 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) one mattress cover or one sheet; DSDPP Section 12, Chapter 5 – Clothing/Linen/Bedding Issuance and Exchange According to the agency’s policy, incarcerated persons receive two (2) sheets. ☒ ☐ ☐ DSDPP Section 6, Chapter 10 – Incarcerated Person Rights; Standards for Adult Local Detention Facilities; Subsection E: Inmates have a right to a healthful environment which includes (7.) Clothing, mattress, and bedding. (c) one towel; and, DSDPP Section 12, Chapter 5 – Clothing/Linen/Bedding Issuance and ☒ ☐ ☐ Exchange (d) one blanket or more depending up on climatic DSDPP Section 12, Chapter 5 – conditions. Clothing/Linen/Bedding Issuance and ☒ ☐ ☐ Exchange Policy and procedure shall require that items (a), (b), and DSDPP Section 12, Chapter 5 – (d) above be provided prior to the first night in the facility. Clothing/Linen/Bedding Issuance and Exchange ☒ ☐ ☐ Incarcerated persons are provided said items upon the “dress in” portion of the booking process. Two blankets or sleep bag may be issued in place of one DSDPP Section 12, Chapter 5 – mattress cover or one sheet at the request of the Clothing/Linen/Bedding Issuance and incarcerated person. Exchange During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 1280 FACILITY SANITATION, SAFETY, AND DSDPP Section 12, Chapter 9 – Daily MAINTENANCE Housing Unit Inspections: Daily morning inspections of all housing units to ensure The facility administrator shall develop written policies inmate housing areas are clean and free of and procedures for the maintenance of an acceptable graffiti and/or vandalism, and identify any level of cleanliness, repair and safety throughout the threats to facility security. facility. Such a plan shall provide for a regular schedule ☒ ☐ ☐ of housekeeping tasks and inspections to identify and Staff shall ensure the housing area is clean correct unsanitary or unsafe conditions or work practices and jail fixtures and equipment are which may be found. maintained in proper working order. Maintenance requests should be completed for maintenance issues not previously reported. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 47 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Medical care housing as described in Title 24, Part 2, DSDPP Section 12, Chapter 9 – Daily Section 1231.2.14, shall be cleaned and sanitized Housing Unit Inspections: Daily morning according to policies and procedures established by the inspections of all housing units to ensure health authority. inmate housing areas are clean and free of graffiti and/or vandalism, and identify any threats to facility security. Staff shall ensure the housing area is clean and jail fixtures and equipment are maintained in proper working order. ☒ ☐ ☐ Maintenance requests should be completed for maintenance issues not previously reported. During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Are minors held in this facility? Minors/Juveniles are not held or brought to this facility. If yes, the following sections, including those ☐ ☐ ☒ summarized in Title 15, Article 8, apply (Minors in Jails). Note: Reference PC § 207.1(b), 207.6, 707.1. 42 USC 5633 SECTION 223(a)(12) SEPARATION Minors/Juveniles are not held or brought to this facility. Juveniles are not confined or detained in any facility in ☐ ☐ ☒ which they have contact with adult prisoners. Note: Reference WIC § 208. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR Minors/Juveniles are not held or brought to IN AN ADULT DETENTION FACILITY this facility. The facility administrator shall develop policy and ☐ ☐ ☒ procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 1101 RESTRICTIONS ON CONTACT WITH Minors/Juveniles are not held or brought to INCARCERATED ADULTS this facility. The facility administrator shall establish policies and procedures to restrict sight and sound contact, as ☐ ☐ ☒ defined in Section 1006, between detained minors and adults confined in the facility. The policies and procedures should consider trauma-informed approaches in protecting minors from contact. In situations where brief or accidental contact may occur, such as booking or facility movement, facility staff (trained in the supervision of incarcerated people) shall ☐ ☐ ☒ maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 48 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1102 CLASSIFICATION Minors/Juveniles are not held or brought to this facility. The facility administrator shall develop and implement a ☐ ☐ ☒ written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include the following: (a) a procedure for receiving and transmitting information regarding minors who present a risk or hazard to self or others while confined at the facility, and ☐ ☐ ☒ the separation of such minors to the extent possible within the limits of the facility. (b) a procedure to provide care for any minor who appears to be in need of or who requests medical, mental health, or developmental disability treatment. ☐ ☐ ☒ Written procedures shall be established by the responsible health administrator in cooperation with the facility administrator. (c) a suicide prevention program designed to identify, monitor, and provide treatment to those minors who ☐ ☐ ☒ present a suicide risk. (d) provide that minors be housed separately from adults and not be allowed to come or remain in contact ☐ ☐ ☒ with adults except as provided in Section 208(c) of the Welfare and Institutions Code. 1103 RELEASE PROCEDURES Minors/Juveniles are not held or brought to this facility. Facility staff shall notify the parents or guardians prior to ☐ ☐ ☒ the release of a minor. The minor's personal clothing and valuables shall be returned to the minor, parents or guardian, upon the minor's release or consent. 1104 SUPERVISION OF MINORS Minors/Juveniles are not held or brought to this facility. The facility administrator shall develop and implement ☐ ☐ ☒ policy and procedures that provide for: (a) continuous around-the-clock supervision of minors with assurance that staff can hear and respond; and, (b) safety checks of minors at least once every 30 minutes. These safety checks shall include the direct visual observation of movement and skin. Safety checks shall not be replaced, but may be supplemented by, an ☐ ☐ ☒ audio/visual electronic surveillance system designed to detect overt, aggressive, or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented. 1105 RECREATIONAL PROGRAMS Minors/Juveniles are not held or brought to this facility. The facility administrator shall develop written policies and procedures to provide a recreation program that ☐ ☐ ☒ shall protect the welfare of minors and incarcerated adults, recognize facility security needs and comply with minimum jail standards for recreation (California Code of Regulations, Title 15, Section 1065). 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 49 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1106 DISCIPLINARY PROCEDURES Minors/Juveniles are not held or brought to this facility. Nothing in this regulation shall prevent the administrator from removing a detained minor from the general population or program for reasons of the minor's mental or physical health; or under any circumstances in which ☐ ☐ ☒ the safety of the minor, incarcerated adults, staff, the program or community is endangered, pending a disciplinary action or review. With the exceptions noted below, the provisions of Section 1080-1084 shall apply when a minor is involved in disciplinary actions. (a) Pursuant to Welfare and Institutions Code Section 208.3, minors may not be placed in room confinement ☐ ☐ ☒ for disciplinary purposes. (b) Permitted forms of discipline include: ☐ ☐ ☒ (1) temporary loss of privileges; and, (2) loss of privileges mandated by applicable ☐ ☐ ☒ regulations. (c) Access to visitation and recreation shall be restricted only after a second level review by a supervisor or ☐ ☐ ☒ manager and shall not extend beyond five days without subsequent review. (d) Prohibited forms of discipline include: ☐ ☐ ☒ (1) discipline that does not fit the violation; (2) corporal punishment; ☐ ☐ ☒ (3) discipline imposed by incarcerated persons; ☐ ☐ ☒ (4) placement in safety cells, sobering cells, or any other cell not specifically designated for the ☐ ☐ ☒ detention of minors; (5) deprivation of food; and, ☐ ☐ ☒ (6) room confinement. ☐ ☐ ☒ 1120 EDUCATION PROGRAM FOR MINORS IN Minors/Juveniles are not held or brought to JAILS this facility. Whenever a minor is held in a Type II or III facility, the ☐ ☐ ☒ facility administrator shall coordinate with the County Department of Education or County Superintendent of Schools to provide education programs as required by Section 48200 of the Education Code. 1122.5 PREGNANT MINORS Minors/Juveniles are not held or brought to this facility. (a) The health administrator, in cooperation with the ☐ ☐ ☒ facility administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant ☐ ☐ ☒ minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 50 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) A minor known to be pregnant or in recovery after delivery or termination of the pregnancy shall ☐ ☐ ☒ not be restrained by the use of leg or waist restraints, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery or termination of the pregnancy, shall not be restrained by the wrists, ☐ ☐ ☒ ankles, or both, unless deemed necessary for the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, ☐ ☐ ☒ labor, delivery, or recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, they shall be advised, orally or in writing, of the ☐ ☐ ☒ standards and policies governing pregnant minors. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PRO 23-24 Page 51 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) ADULT TYPE I, II, III AND IV FACILITIES PHYSICAL PLANT EVALUATION The Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 6/94; 2/99; 2001; 2005; 2008; 2010; 2013; 2017; 2019 BSCC Code: 5960 FACILITY NAME: Ventura County Pre-Trial Detention Facility (Main Jail) FACILITY TYPE: II 6/94: ☐ 2/99: ☐ 2001: ☒ 2005: ☐ 2008: ☐ 2010: ☐ APPLICABLE REGULATIONS (Check All That Apply): 2013: ☐ 2017: ☐ 2019: ☐ 1976: ☒ 1998: ☒ FIELD REPRESENTATIVE: Jovin Adamos DATE: 11/28/23 TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.1 RECEPTION AND BOOKING Prior to entering the secured areas of the facility there are several weapons lockers in Facilities where booking and housing occur shall have the administrative area and vehicle sallyport. ☒ ☐ ☐ the following space and equipment: 1. Weapons locker as specified in Section 1231.3.12. 2. A cell or room for the confinement of inmates pending their booking, complying with Section ☒ ☐ ☐ 1231.2.2. 3. A sobering cell as described in Section 1231.2.4 Two in booking area if intoxicated, inmates who may pose a danger to ☒ ☐ ☐ One in intake themselves or others are held. For those facilities that accept male and female Sobering cell in intake is reserved for female intoxicated inmates two sobering cells shall be ☒ ☐ ☐ incarcerated people. provided. 4. Access to a shower within the secure portion of There are two showers in the intake area. ☒ ☐ ☐ the facility. 5. Provide access to a secure vault or storage ☒ ☐ ☐ space for inmate valuables. 1231.2.2 TEMPORARY HOLDING CELL OR ROOM ☒ ☐ ☐ A temporary holding cell or room shall: 1. Contain a minimum of 10 square feet (0.93 m2) of floor area per inmate; 2. Be limited to no more than 16 inmates; ☒ ☐ ☐ 3. Be no smaller than 40 square feet (3.7 m2) and have a clear ceiling height of 8 feet (2438 mm) or ☒ ☐ ☐ more; 4. Contain seating to accommodate all inmates as ☒ ☐ ☐ required in Section 1231.3; 5. Contain a toilet, wash basin and drinking ☒ ☐ ☐ fountain as specified in Section 1231.3; 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PHY 23-24 Page 1 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 6. Maximize visual supervision of inmates by staff; ☒ ☐ ☐ and 7. When located in a temporary holding facility, the cell or room shall be equipped with a bunk if ☒ ☐ ☐ inmates are to be held longer than 12 hours. 1231.2.3 TEMPORARY STAGING CELL OR There are no cells or rooms for temporary ROOM staging in this facility. A temporary staging cell or room shall: ☐ ☐ ☒ 1. Be constructed for the purpose of holding inmates who have been classified and segregated in accordance with Sections 1050 and 1053 of Title 15, Division 1, California Code of Regulations. 2. Be limited to holding inmates up to four hours. ☐ ☐ ☒ 3. Be limited to no more than 80 inmates. ☐ ☐ ☒ 4. Contain a minimum of 10 square feet (0.93 m2) of floor area per inmate and a clear ceiling height ☐ ☐ ☒ of 8 feet (2438 mm) or more. 5. Be no smaller than 160 square feet (14.9 m2). ☐ ☐ ☒ 6. Contain seating to accommodate all inmates as ☐ ☐ ☒ required in Section 1231.3. 7. Contain toilet, wash basin and drinking fountain ☐ ☐ ☒ as specified in Section 1231.3. 8. Maximize visual supervision of inmates by staff. ☐ ☐ ☒ 1231.2.4 SOBERING CELL Two in booking area One in intake A sobering cell shall: ☒ ☐ ☐ 1. Contain a minimum of 20 square feet (1.9 m2) of floor area per inmate; 2. Be limited to eight inmates; ☒ ☐ ☐ 3. Be no smaller than 60 square feet (5.6 m2) and have a clear ceiling height of 8 feet (2438 mm) or ☒ ☐ ☐ more; 4. Contain a toilet, wash basin and drinking ☒ ☐ ☐ fountain as specified in Section 1231.3; 5. Have padded partitions located next to toilet fixture in such a manner that they provide support ☒ ☐ ☐ to the user; 6. Maximize visual supervision of inmates by staff; ☒ ☐ ☐ 7. Be padded on the floor as specified in Section ☒ ☐ ☐ 1231.3; and, 8. Have accessible a shower in the secure portion ☒ ☐ ☐ of the facility. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PHY 23-24 Page 2 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.5 SAFETY CELL Four total: Two safety cells in booking area A safety cell shall: 1. Contain a minimum of 48 square feet (4.5 m2) of ☒ ☐ ☐ Two safety cells in the Medical Housing Unit floor area with no one floor dimension being less than 6 feet (1829 mm) and a clear ceiling height of 8 feet (2438 mm) or more; ☒ ☐ ☐ 3. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, ☒ ☐ ☐ the controls for which must be located outside of the cell; 4. Be padded as specified in Section 1231.3; ☒ ☐ ☐ 5. Be equipped with a variable intensity, security- type lighting fixture which is inaccessible to the ☒ ☐ ☐ inmate occupant, control of which is located outside of the cell; 6. Provide one or more vertical view panels not more than 4 inches (102 mm) wide nor less than 24 ☒ ☐ ☐ inches (610 mm) long which shall provide a view of the entire room; 7. Provide a food pass with lockable shutter, no more than 4 inches (102 mm) high, and located between 26 inches (660 mm) and 32 inches (813 ☒ ☐ ☐ mm) as measured from the bottom of the food pass to the floor; and, 8. Any wall or ceiling mounted devices must be ☒ ☐ ☐ inaccessible to the inmate occupant. 1231.2.6 SINGLE-OCCUPANCY CELLS There are two single cells used for administrative separation. ☒ ☐ ☐ Single-occupancy cells shall: 1. Have a maximum capacity of one inmate; 2. Contain a minimum of 60 square feet (5.6 m2) of floor area in Type I facilities and 70 square feet (6.5 ☒ ☐ ☐ m2) of floor area in Type II and Type III facilities; 3. Have a minimum clear ceiling height of 8 feet (2438 mm) and a minimum width of 6 feet (1829 ☒ ☐ ☐ mm); 4. Contain a toilet, wash basin and drinking ☒ ☐ ☐ fountain as specified in Section 1231.3; and 5. Contain a bunk, desk and seat as specified in Section 1231.3. ☒ ☐ ☐ Exception: A Type I facility does not require a desk and seat. 1231.2.7 DOUBLE-OCCUPANCY CELLS ☒ ☐ ☐ Double-occupancy cells shall: 1. Have a maximum capacity of two inmates; 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PHY 23-24 Page 3 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 2. Contain a minimum of 60 square feet (5.6 m2) of floor area in Type I facilities and 70 square feet (6.5 ☒ ☐ ☐ m2) of floor area in Type II and Type III facilities; 3. Have a minimum clear ceiling height of 8 feet (2438 mm) and a minimum width of 6 feet (1829 ☒ ☐ ☐ mm); 4. Contain a toilet, wash basin and drinking ☒ ☐ ☐ fountain as specified in Section 1231.3; and 5. Contain two bunks, and at least one desk and seat as specified in Section 1231.3. ☒ ☐ ☐ Exception: A Type I facility does not require a desk and seat. 1231.2.8 DORMITORIES There are no dormitories in this facility. Dormitories shall: 1. Contain a minimum of 50 square feet (4.7 m2) of floor area per inmate for a single-bed unit; a ☐ ☐ ☒ minimum of 70 square feet (7 m2) for a double-bed unit; and a minimum of 90 square feet (9.3 m2) for triple-bed unit and have a minimum ceiling height of 8 feet (2438 mm); 2. Be designed for no more than 64 inmates and no ☐ ☐ ☒ fewer than four inmates; 3. Provide access to water closets separate from the wash basin and drinking fountains as specified ☐ ☐ ☒ in Section 1231.3; and 4. In other than Type I facilities, provide storage space for personal items and clothing for each ☐ ☐ ☒ occupant. 1231.2.9 DAYROOMS Dayrooms or dayroom space shall: ☒ ☐ ☐ 1. Contain 35 square feet (3.3 m2) of floor area per inmate in width in front of cells/rooms; 2. Contain tables and seating to accommodate the ☒ ☐ ☐ maximum number of inmates; 3. Provide access to water closets, wash basins and drinking fountains as specified in Section ☒ ☐ ☐ 1231.3; 4. Provide access to a shower or showers as ☒ ☐ ☐ specified in Section 1231.3; and 5. Be provided to all inmates in Type II and Type III facilities (except those housed in special-use cells) and to inmate workers in Type I facilities. Dayroom space as described in this section may be a part of ☒ ☐ ☐ a single occupancy cell used for administrative segregation or a dormitory, in which case the floor area of the cell or a dormitory must be increased by the square footage required for the dayroom. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PHY 23-24 Page 4 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.10 EXERCISE AREA An outdoor exercise area or areas must be provided in every Type II and Type III facility. The minimum clear height must be 15 feet (4572 mm) and the minimum ☒ ☐ ☐ number of square feet of surface area will be computed by multiplying 80 percent of maximum rated population by 50 square feet (4.7 m2) and dividing the result by the number of one-hour exercise periods per day. The exercise area must contain or provide free access The rooftop exercise space contains 16 to a toilet, wash basin, and drinking fountain as enclosures that are used for outdoor exercise. provided in Section 1231.3. The design of the space is to allow for multiple ☐ ☒ ☐ classification of inmates to access outdoor exercise. These enclosures, as designed, do not allow for free access to toilets, washbasins, and drinking fountains. There must be at least one exercise area of not less than 600 square feet (55.7 m2). The design shall ☒ ☐ ☐ facilitate security and supervision appropriate to the level of custody. Type IV facilities shall have an outdoor recreation area This is a Type II facility. ☐ ☐ ☒ or access to community recreation facilities. 1231.2.11 CORRECTIONAL PROGRAM/ Located in each housing unit. MULTIPURPOSE SPACE An area for correctional programming must be provided ☒ ☐ ☐ in every Type II and Type III facility. The program area and furnishings shall be designed to meet the needs specified by the facility’s program statement. Type IV facilities shall have multipurpose space for This is a Type II facility. games and activities, dining, visiting, TV meetings and ☐ ☐ ☒ quiet space for study and reading, such that activities do not conflict with each other. 1231.2.12 MEDICAL EXAMINATION ROOM Located in each housing unit. There must be a minimum of one suitably equipped medical examination room in every facility which ☒ ☐ ☐ provides on-site health care. The examination room shall be designed in consultation with the responsible physician/health authority. Such a medical examination room shall: 1. Be located within the security area and provide ☒ ☐ ☐ for privacy of the inmates; 2. Provide not less than 100 square feet (9.3 m2) of floor space with no single dimension less than 7 ☒ ☐ ☐ feet (2134 mm); 3. Provide hot and cold running water; ☒ ☐ ☐ 4. Provide lockable storage for medical supplies; ☒ ☐ ☐ 5. Provide an examination table; ☒ ☐ ☐ 6. Provide adequate lighting; and ☒ ☐ ☐ 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PHY 23-24 Page 5 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 7. Any room where medical procedures are provided must be equipped with hot and cold ☒ ☐ ☐ running water 1231.2.13 PHARMACEUTICAL STORAGE SPACE In a secured cabinet within a secured room. Provide lockable storage space for medical supplies ☒ ☐ ☐ and pharmaceutical preparations as referenced by Title 15, California Code of Regulations, Section 1216. 1231.2.14 MEDICAL CARE HOUSING ☒ ☐ ☐ There shall be some means to provide medical care and housing of ill and/or infirm inmates. When the program statement for a Type II or Type III facility indicates that medical care housing is needed, such housing must provide lockable storage space for ☒ ☐ ☐ medical instruments and must be located within the security area of the facility accessible to both female and male inmates, but not in the living area of either. The medical care housing unit shall be designed in ☒ ☐ ☐ consultation with the health authority. Medical/mental health areas may contain other than ☒ ☐ ☐ single occupancy cells. If negative pressure isolation rooms are being planned, they shall be designed to recognized industry ☒ ☐ ☐ standards. 1231.2.16 COMMISSARY In all Type II, III and IV facilities, except where community access is available, there shall be ☒ ☐ ☐ provisions made for inmates to purchase items (such as candy, toilet articles, stationery supplies, books, newspapers and magazines, etc.). An area shall be provided for the secure storage of the ☒ ☐ ☐ stock for such inmate canteen items. 1231.2.17 DINING FACILITIES Incarcerated people eat in their module dayrooms. In all Type II, III and IV facilities which serve meals, ☐ ☐ ☒ dining areas shall be provided which will allow groups of inmates to dine together. Such dining areas shall not contain toilets, wash basins or showers in the same room without appropriate visual ☐ ☐ ☒ barrier. Wherever the facility contains a central dining room or rooms, it shall contain a minimum of 15 square feet (1.4 ☐ ☐ ☒ m2) of floor space and sufficient tables and seating for each inmate being fed. 1231.2.18 VISITING SPACE In person with barrier and video ☒ ☐ ☐ Space shall be provided in all Types I, II, III and IV facilities for in-person visiting. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PHY 23-24 Page 6 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.19 SAFETY EQUIPMENT STORAGE Located in the Emergency Response Team room. A secure area shall be provided for the storage of ☒ ☐ ☐ safety equipment such as fire extinguishers, self- contained breathing apparatus, wire and barcutters, emergency lights, etc. 1231.2.20 JANITORS’ CLOSET In Type II facilities, at least one securely lockable ☒ ☐ ☐ janitors’ closet with sufficient area for the storage of cleaning implements and supplies must be provided within the security areas of the facility A mop sink shall also be available within the security area of the facility. In court holding, temporary holding, ☒ ☐ ☐ Types I, III and IV facilities, the closet need not be in the security area. 1231.2.21 STORAGE ROOMS One or more storage rooms shall be provided to accommodate a minimum of 80 cubic feet (2.3 m3) of storage area per inmate for inmate clothing and ☒ ☐ ☐ personal property, institutional clothing, bedding and supplies. Court holding, temporary holding and Type I facilities may be excluded from the storage space requirement for personal and institutional clothing unless clothing is issued. 1231.2.22 AUDIO MONITORING SYSTEM There is no audio monitoring system in the booking holding cells. In court holding, temporary holding, Type I, Type II and Type II facilities there shall be an inmate- or sound- This was not a requirement in the 1976 Title actuated audio monitoring system in temporary holding 15 regulations: Audio or Video Monitoring cells or rooms, temporary staging cells or rooms, System. There shall be an audio or video or sobering cells, safety cells, single and double combination audio-video monitoring system occupancy cells, dormitories, dayrooms, exercise ☒ ☐ ☐ in all prisoner housing units which shall be areas and correctional program/multipurpose space, capable of alerting personnel stationed in a which is capable of alerting personnel who can respond central control point so that they may respond immediately. to emergencies such as assaults, calls for assistance, etc. The rest of the facility has an audio monitoring system. 1231.2.23 LAUNDRY FACILITIES In Type IV facilities, provision shall be made for ☒ ☐ ☐ washing and drying personal clothing by machines, either in the facility or in the community, if access is permitted for same. 1231.2.24 EMERGENCY POWER Tested weekly by the Emergency Operations Center. There shall be a source of emergency power in all detention facilities capable of providing minimal lighting ☒ ☐ ☐ in all housing units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PHY 23-24 Page 7 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS Such an emergency power source shall conform to the requirements specified in Title 24, Part 3, Article 700, ☒ ☐ ☐ California Electrical Code, California Code of Regulations. 1231.2.25 CONFIDENTIAL INTERVIEW ROOMS There must be a minimum of one suitably furnished interview room for confidential interviews in every ☒ ☐ ☐ facility which provides onsite health care. The interview room shall be designed in consultation with responsible custodial staff and health care staff. Such an interview room shall: 1. Be located within the security area accessible to ☒ ☐ ☐ both female and male inmates; and 2. Provide not less than 70 square feet (6.5 m2) of floor space with no single dimension less than 6 ☒ ☐ ☐ feet (1829 mm). 1231.2.26 ATTORNEY INTERVIEW SPACE All facilities except Type IV facilities shall include ☒ ☐ ☐ attorney interview areas which provide for confidential consultation with inmates. 1231.3.1 TOILETS/URINALS ☒ ☐ ☐ 1. Toilets/urinals must be provided in single- occupancy cells and double-occupancy cells. 2. In dormitories, toilets/urinals must be provided in There are no dormitories in this facility. ☐ ☐ ☒ a ratio to inmates of 1:10. 3. Toilets/urinals must be accessible to the The outdoor exercise space contains 16 occupants of day-rooms and exercise areas. enclosures that are used for outdoor exercise. The design of the space is to allow for multiple ☐ ☒ ☐ classification of inmates to access outdoor exercise. These enclosures, as designed, do not allow for free access to toilets, washbasins, and drinking fountains. 4. In temporary holding cells and temporary staging cells toilets/urinals must be provided in a ratio to ☒ ☐ ☐ inmates of 1:16. 5. In sobering cells toilets/urinals must be provided ☒ ☐ ☐ in a ratio to inmates of 1:8. 6. One urinal or 2 feet (610 mm) of urinal trough may be substituted for each toilet up to one third of ☒ ☐ ☐ the total number of toilets required, except in those facilities or portions thereof used for females. 7. Toilet areas shall provide modesty for inmates ☒ ☐ ☐ with staff being able to visually supervise. 1231.3.2 WASH BASINS ☒ ☐ ☐ 1. Wash basins must be provided in single occupancy cells and double occupancy cells. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PHY 23-24 Page 8 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 2. In dormitories, wash basins must be provided in There are no dormitories in this facility. ☐ ☐ ☒ a ratio to inmates of 1:10. 3. Wash basins must be accessible to the The outdoor exercise space contains 16 occupants of day-rooms and exercise areas enclosures that are used for outdoor exercise. The design of the space is to allow for multiple ☐ ☒ ☐ classification of inmates to access outdoor exercise. These enclosures, as designed, do not allow for free access to toilets, washbasins, and drinking fountains. 4. In temporary holding cells and temporary staging cells, wash basins must be provided in a ratio to ☒ ☐ ☐ inmates of 1:16. 5. In sobering cells, wash basins must be provided ☒ ☐ ☐ in a ratio to inmates of 1:8. 6. Wash basins must be provided with hot and cold ☒ ☐ ☐ or tempered water. 7. Two feet (610 mm) of wash basin trough may be ☐ ☐ ☒ substituted for each basin required. 1231.3.3 DRINKING FOUNTAINS The outdoor exercise space contains 16 enclosures that are used for outdoor exercise. There must be a minimum of one drinking fountain in The design of the space is to allow for multiple every single-occupancy cell, double-occupancy cell, ☐ ☒ ☐ classification of inmates to access outdoor dormitory, temporary holding cell, temporary staging exercise. These enclosures, as designed, do cell, sobering cell, and be accessible to the occupants not allow for free access to toilets, of day rooms and exercise areas. washbasins, and drinking fountains. Additional drinking fountains shall be located in other areas of the facility so that drinking water will be ☒ ☐ ☐ available to inmates and staff. Such drinking fountains must meet the following minimum health requirements: 1. The drinking fountain bubbler shall be on an ☒ ☐ ☐ angle which prevents waste water from flowing over the drinking fountain bubbler. 2. Water flow shall be actuated by mechanical ☒ ☐ ☐ means. 1231.3.4 SHOWERS Must be available to all inmates on a ratio of at least ☒ ☐ ☐ one shower to every 20 inmates or fraction thereof and must provide hot and cold water or tempered water. Shower stalls/shower areas must be designed and constructed of materials which are impervious to water ☒ ☐ ☐ and soap so they may be easily cleaned. Shower areas shall provide modesty for inmates with ☒ ☐ ☐ staff being able to visually supervise. 1231.3.5 BEDS Must be elevated off the floor, have a solid bottom, and ☒ ☐ ☐ a sleeping surface of at least 30 inches (762 mm) wide and 76 inches (1930 mm) long. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PHY 23-24 Page 9 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS Multiple beds must have a minimum of 21 inches (533 ☒ ☐ ☐ mm) between bed pans. Except in minimum security areas, beds must be ☒ ☐ ☐ securely fastened to the floor or the wall. 1231.3.6 LIGHTING Lighting in housing units, dayrooms and activity areas must be sufficient to permit easy reading by a person ☒ ☐ ☐ with normal vision, and shall not be less than 20 footcandles (215.2 lux) at desk level and in the grooming area. Lighting shall be centrally controlled and/or occupant ☒ ☐ ☐ controlled in housing cells or rooms. Night lighting in these areas shall be sufficient to give ☒ ☐ ☐ good visibility for purposes of supervision In minimum-security areas, lighting may be supplied by ordinary lighting fixtures, and in areas of higher ☒ ☐ ☐ security, light fixtures must be of secure design. 1231.3.7 WINDOWS In housing areas of higher than minimum security, exterior windows which are constantly accessible to ☒ ☐ ☐ inmates for escape must be designed and constructed so that if broken out, the net area accessible for escape is no greater than 5 inches (127 mm) in one dimension. 1231.3.8 CELL PADDING ☒ ☐ ☐ In sobering cells, the floor and partition shall be padded. In safety cells, padding must cover the entire floor, doors, and walls and everything on them to a clear ☒ ☐ ☐ height of 8 feet (2438 mm). All such padded cells must be equipped with a tamper resistant fire sprinkler as approved by the State Fire ☒ ☐ ☐ Marshal. All padding must be: 1. Approved for use by the State Fire Marshal; ☒ ☐ ☐ 2. Nonporous to facilitate cleaning; ☒ ☐ ☐ 3. At least 1/2-inch (12.7 mm) thick; ☒ ☐ ☐ 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal ☒ ☐ ☐ objects; 5. Firmly bonded to all padded surfaces to prevent ☒ ☐ ☐ tearing or ripping; and 6. Without any exposed seams susceptible to ☒ ☐ ☐ tearing or ripping. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PHY 23-24 Page 10 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 1231.3.9 MIRRORS A mirror of a material appropriate to the level of security ☒ ☐ ☐ must be provided near each wash basin specified in these regulations. 1231.3.10 SEATING ☒ ☐ ☐ In temporary holding and temporary staging cells, seating must be securely fixed to the floor and/or wall. When bench seating is used, 18 inches (457 mm) of ☒ ☐ ☐ bench is seating for one person. 1231.3.11 TABLE/SEAT In single- and double-occupancy cells, a table and seat ☒ ☐ ☐ for the purpose of writing and dining shall be provided. Exception: A Type I facility does not require a table and a seat. 1231.3.12 WEAPONS LOCKER Prior to entering the secured areas of the facility there are several weapons lockers in ☒ ☐ ☐ A secure weapons locker shall be located outside the the administrative area and vehicle sallyport. security perimeter of the facility Such weapons lockers shall be equipped with individual compartments, each with an individual ☒ ☐ ☐ locking device. Weapons lockers are required in temporary and court holding facilities and in all facilities of higher than ☒ ☐ ☐ minimum security. 13-102(c)6 DESIGN REQUIREMENTS Design requirements as specified in Title 24, Part 1, 13- 102(c)6 are met. (See regulation for specific ☒ ☐ ☐ requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 5960 Ventura Pre-Trial Detention Facility (Main Jail) II PHY 23-24 Page 11 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 5960 FACILITY: Ventura County Pre-Trial Detention Facility (Main Jail) TYPE: II RC: 823 FIELD REPRESENTATIVE: Jovin Adamos DATE: 11/28/23 ROOMS EACH ROOM EACH CELL FIXTURES* Cell Applicable # Total DIMENSIONS Location Type Standards Cells RC (L x W x H) # Beds RC T U W F S Prior Note: The Rated Capacity (RC) increased since the 2008-2010 inspection cycle. There is a total of 14 doubles on the second level and 2 single cells that adds a net increase of 5 beds. INTAKE Male Intake Holding 1976 7 0 (5) (35) 7’ x 8’ 1 1 1 5-11 1 Safety 1976 2 0 (1) (2) 7’ x 8’ #16 Holding 1976 1 0 (7) (7) 5’6” x 13’ 1 1 1 1 & 2 Sobering 1976 2 0 (3) (6) 5’6” x 13’ 1 1 1 Booking #3 1976 1 0 (14) (14) 6’3” x 12’10” 1 1 Enclosure 12-15 Holding 1976 4 0 (8) (32) 7’ x 12’ 1 1 1 Release Holding 1976 7 0 (7) (48) 7’ x 11’ 1 1 1 Fem. Holding 1976 2 0 (7) (14) 6’6” x 12’ 1 1 1 Intake Sobering 1976 1 0 (3) (3) 6’6” x 12’ 1 1 1 Single 1976 1 12 12 12 650 ft² 2 2 2 1 Note: Phones are in holding cells. LEVEL 2 Ad. Seg. Single 2001 2 1 2 2 7’6” x 11’6” 1 1 1 Ad. Seg. Double 2001 14 2 23 23 7’6’ x 11’6” 1 1 1 Ad. Seg Dayroom 2001 4 11’6” x 19’3” 1 Note: * T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II LASE 23-24 Page 1 of 4 A360 LASE Adult (23-24).dot (rev.12/23) ROOMS EACH ROOM EACH CELL FIXTURES* Cell Applicable # Total DIMENSIONS Location Type Standards Cells RC (L x W x H) # Beds RC T U W F S MEDICAL HOUSING Medical Medical 1976 4 1 (4) 9’ x 11’ 1 1 1 Medical Medical 1976 14 2 (2) (28) 9’ x 11’ 1 1 1 Medical Safety 1976 2 (1) (2) 6’ x 8’ 1 Note: There are three showers in the medical area. A MODULE A-1 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 A-2 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 A-3 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 A-4 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 Note: Showers are on each tier for each housing unit. B MODULE B-1 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 B-2 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 B-3 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 B-4 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 Note: Showers are on each tier for each housing unit. C MODULE C-1 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 C-2 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 C-3 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 C-4 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 Note: Showers are on each tier for each housing unit. D MODULE D-1 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 D-2 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 D-3 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 D-4 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 Note: Showers are on each tier for each housing unit. 3 MS Discipline 2001 8 2 (2) (16) 7’ x 12’ 1 1 1 Note: 1 shower in the area. * T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II LASE 23-24 Page 2 of 4 A360 LASE Adult (23-24).dot (rev.12/23) ROOMS EACH ROOM EACH CELL FIXTURES* Cell Applicable # Total DIMENSIONS Location Type Standards Cells RC (L x W x H) # Beds RC T U W F S VIDEO ARRAIGNMENT Video Arn Holding 1998 1 0 (6) (6) 138 ft² 1 1 1 1 Note: 2 benches @ 60 inches and 1 bench @ 30 inches. Video Arn Holding 1998 1 0 (6) (6) 124 ft² 1 1 1 2 Note: 2 benches @ 60 inches each. Video Arn Holding 1998 1 0 (8) (8) 89 ft² 1 1 1 3 Note: 3 benches @ 54 inches each. Video Arn Holding 1998 1 0 (5) (5) 74 ft² 1 1 1 4 Note: 1 bench @ 54 inches. 1 bench @ 48 inches. 3-SU Single 2001 2 1 2 2 81 ft² 1 1 1 Note: E MODULE E-1 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 E-2 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 E-3 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 E-4 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 Note: Showers are on each tier for each housing unit. F MODULE F-1 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 F-2 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 F-3 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 F-4 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 Note: Showers are on each tier for each housing unit. G MODULE G-1 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 G-2 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 G-3 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 G-4 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 Note: Showers are on each tier for each housing unit. * T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II LASE 23-24 Page 3 of 4 A360 LASE Adult (23-24).dot (rev.12/23) ROOMS EACH ROOM EACH CELL FIXTURES* Cell Applicable # Total DIMENSIONS Location Type Standards Cells RC (L x W x H) # Beds RC T U W F S H MODULE H-1 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 H-2 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 H-3 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 H-4 Double 2001 12 2 2 24 7’ x 12’ 1 1 1 4 MS Double 2001 8 2 2 16 7’ x 12’ 1 1 1 Multi- H-5 2001 Irregular shape 1 1 Purpose Note: Showers are on each tier for each housing unit. * T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5960 Ventura Pre-Trial Detention Facility (Main Jail) II LASE 23-24 Page 4 of 4 A360 LASE Adult (23-24).dot (rev.12/23) TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 6045 FACILITY NAME: Ventura County Todd Road Jail FACILITY TYPE: II PERSON(S) INTERVIEWED: Commander Mark Frank, Captain Tim Lanquist, and Tracy Martinez-Aguilar FIELD REPRESENTATIVE: Jovin Adamos DATE: 11/29/23 TITLE 15 SECTION P/P REFERENCE – COMMENTS 1020 CORRECTIONS OFFICER CORE COURSE2 The BSCC Standards and Training for Corrections (STC) division found the agency in compliance with applicable (a) In addition to the provisions of California Penal Code Section regulations during the 22/23 compliance monitoring cycle. 831.5, all custodial personnel of a Type I, II, III, or IV facility shall successfully complete the “Corrections Officer Core Course” as described in Section 179 of Title 15, CCR, within one year from the date of assignment. (b) Custodial Personnel who have successfully completed the course of instruction required by Penal Code Section 832.3 shall also successfully complete the “Corrections Officer Basic Academy Supplemental Core Course” as described in Section 180 of Title 15, CCR, within one year from the date of assignment. 1021 JAIL SUPERVISORY TRAINING Prior to assuming supervisory duties, jail supervisors shall complete the core training requirements pursuant to Section 1020, Corrections Officer Core Course. In addition, supervisory personnel of any Type I, II, III or IV jail shall also be required to complete either the STC Supervisory Course (as described in Section 181, Title 15, CCR) or the POST supervisory course within one year from date of assignment. 1023 JAIL MANAGEMENT TRAINING Managerial personnel of any Type I, II, III or IV jail shall be required to complete either the STC management course (as described in Section 182, Title 15, CCR) or the POST management course within one year from date of assignment. 1025 CONTINUING PROFESSIONAL TRAINING With the exception of any year that a core training module is successfully completed, all facility/system administrators, managers, supervisors, and custody personnel of a Type I, II, III, or IV facility shall successfully complete the “annual required training” specified in Section 184 of Title 15, CCR. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 For STC participating agencies, consistency with training sections 1020, 1021, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 1 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027 NUMBER OF PERSONNEL Documentation was reviewed to verify that the agency is operating with minimum A sufficient number of personnel shall be employed in staffing levels that satisfy the policy each local detention facility to ensure the implementation requirements for the completion of all and operation of the programs and activities required by associated documentation for the daily these regulations. operation of the jail facilities. BSCC ☒ ☐ ☐ reviewed safety check logs, rosters, booking logs, arrestee files, grievances, incident reports, and disciplinary processes to confirm that the agency, although with overtime, are operating within sufficient staffing levels. Whenever there is a person in custody, there shall be at A sampling of shift rosters from each facility least one employee on duty at all times in a local were reviewed and reflect that at least one detention facility or in the building which houses a local staff member assigned to a non fixed-post ☒ ☐ ☐ detention facility who shall be immediately available and position, is assigned to each shift, and is accessible to incarcerated people in the event of an available to immediately respond to an emergency. emergency. Such an employee shall not have any other duties which A sampling of shift rosters from each facility would conflict with the supervision and care of were reviewed and reflect that at least one incarcerated people in the event of an emergency. staff member assigned to a non fixed-post ☒ ☐ ☐ position, is assigned to each shift, and is available to immediately respond to an emergency. Whenever one or more females are in custody, there BSCC staff reviewed a sampling of shift shall be at least one female employee who shall be rosters and were able to verify that there are immediately available and accessible to such females. ☒ ☐ ☐ female personnel assigned to each shift. Note: Reference PC § 4021. In order to determine if there is a sufficient number of DSDPP Section 1, Chapter 3 – Chain of personnel for a specific facility, the facility administrator Command shall prepare and retain a staffing plan indicating the personnel assigned in the facility and their duties. Such a The agency staffing plan and organizational ☒ ☐ ☐ staffing plan shall be reviewed by the Board staff at the chart was reviewed and reflects all personnel time of their biennial inspection. The results of such a along with their assigned position. review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 1027.5 SAFETY CHECKS DSDPP Section 12, Chapter 4 – Cell Scan Policy The facility administrator shall develop and implement policy and procedures for conducting safety checks that The agency utilizes the Guard1 Plus System include, but are not limited to, the following: that provides means for documentation. It is ☒ ☐ ☐ (a) Safety checks will determine the safety and well- a handheld data collector, which is being of individuals and shall be conducted at least commonly referred to as “pipes.” There are hourly through direct visual observation of all people held five checkpoints in each housing section. and housed in the facility. The agency also conducts regular inmate counts 6045 Ventura County Todd Road Jail II PRO 23-24 Page 2 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) There shall be no more than a 60-minute lapse DSDPP Section 12, Chapter 4 – Cell Scan between safety checks. Policy; Cell Checks: Shall be conducted 24 hours per day, on an hourly basis. Safety checks are required hourly, with randomness as a goal. PTDF - Guard1 Plus Cell Safety Checks shall be conducted at least hourly through direct visual observation of all inmates. There shall be no more than a 60-minute ☒ ☐ ☐ lapse between checks in all housing cells. Generally, deputies complete the Guard1 Plus checks. BSCC staff reviewed a sample of safety check logs throughout the facility during this inspection period that were produced by Guard1 and found the facility compliant. All deviated checks are addressed with individuals and documented within Redbook. (c) Safety checks for people in sobering cells, safety DSDPP Section 12, Chapter 21 – Sobering cells, and restraints shall occur more frequently as Cells: An Incarcerated person in a sobering outlined in section 1055, section 1056, and section 1058 cell must be checked at least every 15 of these regulations. minutes for signs of deteriorating medical condition. DSDPP Section 12, Chapter 26 – Use of Safety Cells/Safety Precaution Levels; subsection I: Placement in a Safety Cell; When an inmate is placed in a safety cell, regardless of the reason, a 15-minute monitoring log will be maintained at the inmate’s cell. Cell checks should be conducted randomly with no more than 15 minutes between each check. ☒ ☐ ☐ DSDPP Section 12, Chapter 27 – Use of Restraint Chair and Mechanical Restraints: An incarcerated person held in the restraint chair or in mechanical restraints must be directly observed by staff at least every 15 minutes to ensure the safety and wellbeing of the incarcerated person. BSCC staff reviewed samples of safety check observation logs for incarcerated people placed in sobering cells, safety cells, and restraints and found the facility to be compliant with this portion of the regulation. See sections 1055, 1056, and 1058 of this inspection sheet for results of safety checks for sobering cells, safety cells, and restraints. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 3 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Safety checks shall occur at random or varied DSDPP Section 12, Chapter 4 – Cell intervals. Scan Policy: Randomness is a key factor in cell scans as a life safety and crime prevention tool, which may result in scans being conducted more frequently. ☐ ☒ ☐ After completing the documentation review, it is noted the facility conducts the majority of the safety checks for safety cell placements at exactly 15 minutes throughout. (e) There shall be a written plan that includes the DSDPP Section 12, Chapter 4 – Cell Scan documentation of all safety checks. Documentation shall Policy include: (1) the actual time at which each individual safety The agency utilizes the Guard1 Plus System check occurred; that provides means for documentation. The safety check samples provided indicated the date and time of each individual check. ☒ ☐ ☐ During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (2) the location where each individual safety check DSDPP Section 12, Chapter 4 – Cell Scan occurred, such as a cell, module, or dormitory Policy number; and, The agency utilizes the Guard1 Plus System that provides means for documentation. The safety check samples provided indicated the locations of each individual check. ☒ ☐ ☐ During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (3) Initials or employee identification number of staff DSDPP Section 12, Chapter 4 – Cell Scan who completed the safety check(s). Policy The agency utilizes the Guard1 Plus System that provides means for documentation. The safety check samples provided indicated the name or identification number of each ☒ ☐ ☐ individual conducting the safety check. During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 4 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) A documented process by which safety checks are DSDPP Section 12, Chapter 4 – Cell Scan reviewed at regular defined intervals by a supervisor or Policy; Supervisor Responsibilities: At least facility manager, including methods of mitigating patterns once each shift, the Facility Sergeant is of inconsistent documentation, or untimely completion of, responsible for randomly reviewing cell scans safety checks. of a chosen housing unit or quad to ensure compliance with the provisions of this policy. Each review shall be forwarded to the Facility Captain. Any deficiencies in the manner scans are being conducted shall be brought to the ☒ ☐ ☐ attention of the effected shift’s Facility Sergeant who will address the deficiencies with the responsible employee. Any action taken shall be documented accordingly and may be subject to progressive discipline. BSCC staff reviewed the notations in Redbook that reflected deficient safety checks during this inspection period. All deviations were addressed and notated in Redbook. 1028 FIRE AND LIFE SAFETY STAFF DSDPP Section 3, Chapter 1 – Training Philosophy Whenever there is a person in custody, there shall be at least one person on duty at all times who meets the All sworn personnel assigned to Detention training standards established by the Board for general Services receive Fire and Life Safety during fire and life safety. [Penal Code section 6030(c)]. CORE. In addition to CORE training, all sworn ☒ ☐ ☐ personnel receive annual updates on Fire and Life Safety Training During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. The facility manager shall ensure that there is at least one DSDPP Section 3, Chapter 1 – Training person on duty who trained in fire and life safety Philosophy procedures that relate specifically to the facility. All sworn personnel assigned to Detention Services receive Fire and Life Safety during CORE. ☒ ☐ ☐ During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 5 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1029 POLICY AND PROCEDURES MANUAL3 Ventura County Sheriff’s Office (VCSO) Policy Manual Facility administrator(s) shall develop and publish a manual of policy and procedures for the facility. The Detention Services Division Policy and policy and procedures manual shall address all Procedures (DSDPP) applicable Title 15 and Title 24 regulations and shall be comprehensively reviewed and updated at least every BSCC staff determined the agency is out of two years. Such a manual shall be made available to all ☐ ☒ ☐ compliance with this regulation as several employees. segments need to be updated. Notes: The policies and procedures required in The last review of the department’s P&P was subsections (a)(6) and (a)(7) may be placed in a separate conducted in 2022. The department is in the manual to ensure confidentiality. Subsections (c) and (d) process of updating DSDPP and will be do not apply and have been deleted. utilizing Lexipol to stay current with regulations. (a) The manual for Temporary Holding, Type I, II, and III DSDPP Section 1, Chapter 3 – Chain of facilities shall provide for, but not be limited to, the Command following: ☒ ☐ ☐ (1) Table of organization, including channels of communications. (2) Inspections and operations reviews by the facility DSDPP Section 5, Chapter 13 – Fire and Life administrator/manager. Safety Equipment Checks DSDPP Section 12 – Facility Maintenance DSDPP Section 12, Chapter 9 – Daily ☒ ☐ ☐ Housing Unit Inspections Each facility is inspected daily, at minimum. All inspection reports are reviewed by the facility commander. (3) Policy on the use of force that meets current state DSDPP Section 15, Chapter 6 – Use of Force and federal legal requirements and includes Documentation and Reporting ☒ ☐ ☐ prohibition of the use of carotid restraint and choke holds. (4) Policy on the use of restraint equipment, including DSDPP Section 12, Chapter 27 – Use of the restraint of pregnant persons as referenced in Restraint Chair and Mechanical Restraints Penal Code Section 3407. ☒ ☐ ☐ DSDPP Section 12, Chapter 28 – Use of Mechanical Restraints on Pregnant Inmates/ Pregnant Inmates in Labor (5) Procedure and criteria for screening newly DSDPP Section 7, Chapter 6 – Reception ☒ ☐ ☐ received persons for release. Procedures (6) Security and control including physical counts and DSDPP Section 12, Chapter 3 – Armband searches of the facility and incarcerated persons, Count contraband control, and key control. Each facility administrator shall, at least annually, DSDPP Section 12, Chapter 22 – Searches/ review, evaluate, and make a record of security Control of Contraband ☒ ☐ ☐ measures. The review and evaluation shall include internal and external security measures of the facility DSDPP Section 4, Chapter 4 – Key Control including security measures specific to prevention of sexual abuse and sexual harassment. DSDPP Section 16, Chapter 1 – Prison Rape Elimination Act (PREA) 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 6 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Emergency procedures include: DSDPP Section 5, Chapter 6 – Fire (A) fire suppression preplan as required by ☒ ☐ ☐ Emergency/Fire Drills section 1032 of these regulations; (B) escape, disturbances, and the taking of DSDPP Section 5, Chapter 4 - Escape ☒ ☐ ☐ hostages; (C) mass arrests; ☒ ☐ ☐ VCSO Policy Manual Section 431.8 – Arrests (D) natural disasters; DSDPP Section 5, Chapter 10 – ☒ ☐ ☐ Earthquake/Natural Disaster (E) periodic testing of emergency equipment; DSDPP Section 5, Chapter 13 – Fire/Life ☒ ☐ ☐ and, Safety Equipment Checks (F) storage, issue, and use of weapons, DSDPP Section 5, Chapter 19 – Use of OC in ammunition, chemical agents, and related Detention Services security devices. DSDPP Section 5, Chapter 20 – Use of ☒ ☐ ☐ Conducted Energy Device DSDPP Section 5, Chapter 21 – Use of Pepper-ball Launchers (8) Suicide Prevention. DSDPP Section 11, Chapter – Inmate Classification and Placement DSDPP Section 12, Chapter 24 – Suicide ☒ ☐ ☐ Prevention/ Suicide Attempts DSDPP Section 12, Chapter 30 – Reception Housing Center (9) Separation of incarcerated persons. DSDPP Section 11, Chapter – Inmate ☒ ☐ ☐ Classification and Placement (10) Zero tolerance in the prevention of sexual abuse DSDPP Section 16, Chapter 1 – Prison Rape and sexual harassment. Elimination Act (PREA) VCSO Department Policy 317 – Discriminatory Harassment, Section 317.4.1 – Supervisor Responsibilities Inmate Orientation Handbook ☒ ☐ ☐ Signs are posted in housing units and public lobbies. Information is also available on VCSO’s public website: https://www.venturasheriff.org/inmate- information/reporting-inmate-abuse/ (11) Policy and procedure to detect, prevent, and DSDPP Section 16, Chapter 1 – Prison Rape respond to retaliation against any staff or person after Elimination Act (PREA) reporting any abuse. VCSO Department Policy 317 – ☒ ☐ ☐ Discriminatory Harassment, Section 317.4.1 – Supervisor Responsibilities Inmate Orientation Handbook (12) Release policy, including release planning for DSDPP Section 10 – Release / Transfer of ☒ ☐ ☐ incarcerated persons. Inmates 6045 Ventura County Todd Road Jail II PRO 23-24 Page 7 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) The manual for Temporary Holding, Court Holding, DSDPP Section 16, Chapter 1 – Prison Rape Type I, II, III, and IV facilities shall provide for, but not be Elimination Act (PREA) limited to, the following: (1) multiple internal ways for incarcerated people to VCSO Department Policy 317 – privately report sexual abuse and sexual Discriminatory Harassment, Section 317.4.1 harassment, retaliation by other incarcerated – Supervisor Responsibilities persons or staff for reporting sexual abuse and sexual harassment, and staff neglect or violation of ☒ ☐ ☐ Inmate Orientation Handbook responsibilities that may have contributed to such incidents, Signs are posted in housing units and public lobbies. An incarcerated person may submit any complaints to any staff member either in writing or verbally. (2) a method for uninvolved incarcerated persons, DSDPP Section 16, Chapter 1 – Prison Rape family, community members, and other interested Elimination Act (PREA) third parties to report sexual abuse or sexual harassment. The method for reporting shall be VCSO Department Policy 317 – publicly posted at the facility. Discriminatory Harassment, Section 317.4.1 – Supervisor Responsibilities Inmate Orientation Handbook Signs are posted in housing units and public ☒ ☐ ☐ lobbies. Any public concerns for an individual incarcerated person can be made on VCSO’s public website: https://www.venturasheriff.org/inmate- information/inmate-emergency-medical- notification-form/ and/ or https://www.venturasheriff.org/inmate- information/reporting-inmate-abuse/ 1030 SUICIDE PREVENTION PROGRAM DSDPP Section 12, Chapter 24 – Suicide Prevention/ Suicide Attempts The facility shall have a comprehensive written suicide prevention program developed by the facility administrator or designee, in conjunction with the health ☒ ☐ ☐ authority and mental health director, to identify, monitor, and provide treatment to those incarcerated persons who present a suicide risk. The program shall include the following: (a) Annual suicide prevention training for all custodial DSDPP Section 12, Chapter 24 – Suicide personnel. Prevention/ Suicide Attempts ☒ ☐ ☐ All personnel assigned to Detention Services receive Suicide Prevention Training prior to assignment and during annual update training. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 8 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Intake screening for suicide risk immediately upon DSDPP Section 12, Chapter 24 – Suicide intake and prior to housing assignment. Prevention/ Suicide Attempts DSDPP Section 7, Chapter 6 – Reception Booking Procedures ☒ ☐ ☐ BSCC staff reviewed a sample of redacted intake screening documents which contained questions specific to suicide history, ideations, and attempts. (c) Suicide prevention screening during special DSDPP Section 12, Chapter 24 – Suicide situations, including placement in restrictive housing, Prevention/ Suicide Attempts ☒ ☐ ☐ following a hearing, and after a transfer or change in classification. (d) Provisions facilitating communication among Personnel assigned to booking communicate arresting/transporting officers, facility staff, court staff, with the arresting/transport officer during the medical and mental health personnel in relation to suicide booking reception process. All medical ☒ ☐ ☐ risk. screenings, to include suicide screening occurs prior to admittance into the booking lobby for processing. (e) Housing recommendations for people at risk of DSDPP Section 11, Chapter 4 – Inmate suicide that balance safety and environment. The least Classification and Placement restrictive environment should be considered. ☒ ☐ ☐ DSDPP Section 12, Chapter 30 – Reception and Housing (f) Supervision depending on level of suicide risk. DSDPP Section 7, Chapter 6 – Reception/ Booking Procedures DSDPP Section 11, Chapter 4 – Inmate ☒ ☐ ☐ Classification and Placement DSDPP Section 12, Chapter 30 – Reception and Housing (g) Suicide attempt and suicide intervention policies and DSDPP Section 12, Chapter 24 – Suicide ☒ ☐ ☐ procedures. Prevention/ Suicide Attempts (h) Provisions for reporting suicides and suicides DSDPP Section 11 – Death and Critical attempts. Incidents ☒ ☐ ☐ DSDPP Section 15, Chapter 5 – Investigation of Crimes (i) Multi-disciplinary administrative review of suicides and DSDPP Section 12, Chapter 24 – Suicide attempted suicides as defined by the facility Prevention/ Suicide Attempts administrator, including the development of a corrective action plan to address deficiencies identified in the The Facility Manager shall conduct a multi- administrative review. disciplinary administrative review of all ☒ ☐ ☐ attempted suicides. The review is comprised of Sheriff’s Office personnel, contracted medical providers, and a physician. (j) Provisions for follow up care as needed. DSDPP Section 12, Chapter 24 – Suicide ☒ ☐ ☐ Prevention/ Suicide Attempts; Section A (k) Plan for mental health consultation following return DSDPP Section 12, Chapter 24 – Suicide ☒ ☐ ☐ from court as determined by the mental health director. Prevention/ Suicide Attempts; Section A 6045 Ventura County Todd Road Jail II PRO 23-24 Page 9 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1032 FIRE SUPPRESSION PREPLANNING DSDPP Section 2, Chapter 1 – Divisional Administration Pursuant to Penal Code Section 6031.1(b), the facility administrator shall consult with the local fire department DSDPP Section 5, Chapter 6 – Fire having jurisdiction over the facility, with the State Fire Emergency Marshal, or both, in developing a plan for fire suppression which shall include, but not be limited to: DSDPP Section 5, Chapter 13 – Fire/Life and Safety Equipment Inspections The Legal Unit is responsible for maintaining and revising divisional policy. ☒ ☐ ☐ Although the review of policy is ongoing, the latest formal review for changes to the agency Detentions Services Policy and the agency Fire Suppression Plan was completed on 11/01/23. The agency Fire Suppression Plan is developed, reviewed annually, and modified in conjunction with the local fire authority and the Office of Emergency Services. (a) a fire suppression pre-plan developed with the local DSDPP Section 5, Chapter 13 – Fire/Life and fire department to be included as part of the policy and Safety Equipment Inspections procedures manual (Title 15, California Code of ☒ ☐ ☐ Regulations Section 1029); Fire Suppression Plan was completed on 11/01/23. (b) monthly fire prevention inspections by facility staff Two years of fire life and safety inspections with two-year retention of the inspection record; (Fire Prevention Inspections) were reviewed for this inspection cycle. All inspections ☒ ☐ ☐ were completed, documented, and maintained for the two-year period required by this regulation. (c) fire prevention inspections as required by Health and The local fire inspection was completed as Safety Code Section 13146.1(a) and (b) which requires ☒ ☐ ☐ follows: inspections at least once every two years; Ventura County Main Jail: 12/2023 (d) an evacuation plan; and, In the event of a facility evacuation, the agency would transport to an alternate ☒ ☐ ☐ Ventura County jail facility. (e) a plan for the emergency housing of incarcerated In the event of a facility evacuation, or people in the case of fire. emergency housing of inmates, the agency ☒ ☐ ☐ would transport to an alternate Ventura County jail facility. 1040 POPULATION ACCOUNTING DSDPP Section 6, Chapter 8 – Inmate Management Program Each facility administrator shall maintain a demographics accounting system which reflects the monthly average ☒ ☐ ☐ The agency uses an electronic jail daily population of sentenced and non-sentenced people management system, VCIJIS, for the entry by gender and juvenile status. and storage of all inmate records. Facility administrators shall provide the Board with Verified that the Jail Profile Survey data applicable demographic information as described in the ☒ ☐ ☐ collected by the BSCC is up to date. Jail Profile Survey. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 10 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1041 RECORDS DSDPP Section 6, Chapter 8 – Inmate Management Program (a) Each facility administrator of a Type I, II, III or IV facility shall develop written policies and procedures for The agency uses an electronic jail the maintenance of individual records for each management system, VCIJIS, for the entry incarcerated person which shall include, but not be ☒ ☐ ☐ and storage of all inmate records. limited to, intake information, personal property receipts, commitment papers, court orders, reports of disciplinary actions taken, medical orders issued by the responsible physician and staff response, and non-medical information regarding disabilities and other limitations. (b) Each facility administrator shall collect accurate, DSDPP Section 16, Chapter 1 – Prison Rape uniform data for every allegation of sexual abuse at Elimination Act (PREA) facilities under its direct control and from other facilities with which it contracts for the confinement of its All allegations of sexual abuse are incarcerated people. The data collected shall include, at ☒ ☐ ☐ investigated and classified as a criminal a minimum, the data necessary to satisfy the reporting investigation. All associated documentation requirements of 34 U.S.C. section 30303(a)(1). resides within the crime report. Note: federal survey on sexual violence. 1044 INCIDENT REPORTS DSDPP Section 12, Chapter 20 – Shift Incident Reports Each facility administrator shall develop written policies and procedures for the maintenance of written records BSCC staff reviewed a sampling of incident and reporting of all incidents which result in physical ☒ ☐ ☐ reports that took place during this inspection harm, or serious threat of physical harm, to an employee cycle. The incident reports were found to or incarcerated person of a detention facility or other contain appropriate content, written within person. policy requirements, and were submitted prior to the end of shift. Such records shall include the names of the persons DSDPP Section 12, Chapter 20 – Shift involved, a description of the incident, the actions taken, Incident Reports and the date and time of the occurrence. BSCC staff reviewed a sampling of incident ☒ ☐ ☐ reports that took place during this inspection cycle. The incident reports were found to contain appropriate content, written within policy requirements, and were submitted prior to the end of shift. Such a written record shall be prepared by the staff DSDPP Section 12, Chapter 20 – Shift assigned to investigate the incident and submitted to the Incident Reports facility manager or designee. BSCC staff reviewed a sampling of incident ☒ ☐ ☐ reports that took place during this inspection cycle. The incident reports were found to contain appropriate content, written within policy requirements, and were submitted prior to the end of shift. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 11 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1045 PUBLIC INFORMATION PLAN DSDPP Section 8, Chapter 9 – Release of Information to the Public Each facility administrator of a Type I, II, III or IV facility shall develop written policies and procedures for the All public information is disseminated by the dissemination of information to the public, to other designated Public Information Officer. government agencies, and to the news media. The public The detailed departmental plan for public and incarcerated persons shall have available for review information resides outside of policy and was ☒ ☐ ☐ the following material: reviewed. The public may also view this information on VCSO’s public website: https://www.venturasheriff.org/policies/ BSCC staff verified that the following material was contained withing the agency Public Information Plan: (a) The Board of State and Community Corrections This is available upon verbal or written Minimum Standards for Local Detention Facilities as ☒ ☐ ☐ request and is accessible on the inmate found in Title 15 of the California Code of Regulations. tablets and department website. (b) Facility rules and procedures affecting incarcerated BSCC staff reviewed the department’s Public people as specified in sections: ☒ ☐ ☐ Information Plan and verified the following (1) 1045, Public Information Plan topics are contained within the plan. (2) 1061, Education Plan ☒ ☐ ☐ (3) 1062, Visiting ☒ ☐ ☐ (4) 1063, Correspondence ☒ ☐ ☐ (5) 1064, Library Service ☒ ☐ ☐ (6) 1065, Exercise and Out of Cell Time ☒ ☐ ☐ (7) 1066, Books, Newspapers, Periodicals and ☒ ☐ ☐ Writings (8) 1067, Access to Telephone ☒ ☐ ☐ (9) 1068, Access to Courts and Counsel ☒ ☐ ☐ (10) 1069, Orientation ☒ ☐ ☐ (11) 1070, Individual/Family Service Programs ☒ ☐ ☐ (12) 1071, Voting ☒ ☐ ☐ (13) 1072, Religious Observance ☒ ☐ ☐ (14) 1073, Grievance Procedure ☒ ☐ ☐ (15) 1080, Rules and Disciplinary Actions ☒ ☐ ☐ (16) 1081, Plan for Discipline of Incarcerated ☒ ☐ ☐ Persons (17) 1082, Forms of Discipline ☒ ☐ ☐ (18) 1083, Limitations on Discipline ☒ ☐ ☐ (19) 1200, Responsibility for Health Care Services ☒ ☐ ☐ 6045 Ventura County Todd Road Jail II PRO 23-24 Page 12 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1046 DEATH IN CUSTODY DSDPP Section 5, Chapter 11 – Death and Critical Incidents; Subsection IV – (a) Death in Custody Reviews for Adults and Minors. Documentation: There shall be a review of The facility administrator, in cooperation with the health all in-custody deaths within 30 days. The administrator, shall develop written policy and review team shall include the Facility procedures to ensure that there is an initial review of Administrator and/or Manager, the health every in-custody death within 30 days. The review team administrator, responsible physician, and at a minimum shall include the facility administrator or other health care and supervision staff who designee, the health administrator, the responsible are relevant to the incident. This review shall ☒ ☐ ☐ physician and other health care and supervision staff who be documented by the Facility Administrative are relevant to the incident. Sergeant and reviewed by Facility Administration. DSDPP Section 15, Chapter 5 – Investigation of Crimes Minors/Juveniles are not held or brought to this facility. Deaths shall be reviewed to determine the DSDPP Section 5, Chapter 11 – Death and appropriateness of clinical care; whether changes to Critical Incidents policies, procedures, or practices are warranted; and to identify issues that require further study. Death reviews are conducted to determine ☒ ☐ ☐ the appropriateness of clinical care; whether changes to policies, procedures, or practices are warranted; and to identify issues that require further study. (b) Death of a Minor Minors/Juveniles are not held or brought to In any case in which a minor dies while detained in a jail, this facility. lockup, or court holding facility: (1) The administrator of the facility shall provide to ☐ ☐ ☒ the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A copy of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding facility pursuant to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 13 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1050 CLASSIFICATION PLAN DSDPP Section 11, Chapter 4 – Inmate Classification and Placement (a) Each administrator of a temporary holding, Type I, II, or III facility shall develop and implement a written Inmates will be classified under a classification plan designed to properly assign classification system, which is standardized incarcerated persons to housing units and activities and systematic. The Detention Services according to the categories of gender identity, age, Classification Units will have final authority criminal sophistication, seriousness of crime charged, and responsibility for the classification of all physical or mental health needs, assaultive/non- inmates in the Ventura County Jail System. assaultive behavior, risk of being sexually abused, or sexually harassed and other criteria which will provide for ☒ ☐ ☐ The Todd Road Jail Classification Unit acts the safety of the incarcerated people and staff. Such as a liaison to the Pre-Trial Detention Facility housing unit assignment shall be accomplished to the (PTDF) Classification Unit. extent possible within the limits of the available number of distinct housing units or cells in a facility. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, and a record of each person's classification level, housing restrictions, and housing assignments. Each administrator of a Type II or III facility shall establish DSDPP Section 11, Chapter 4 – Inmate and implement a classification system which will include Classification and Placement the use of classification officers or a classification committee in order to properly assign incarcerated DSDPP Section 11, Chapter 5 – persons to housing, work, rehabilitation programs, and Reclassification Requests and Appeals leisure activities. Such a plan shall include the use of as much information as is available about and from the Coordinate inmate reclassification with the incarcerated person and shall provide for a channel of PTDF Classification Unit. appeal by the incarcerated person to the facility administrator or designee. Each person may request a review of their classification plan no more often than 30 BSCC reviewed a sampling of classification days from their last review. screenings during this inspection period and confirm that face-to-face interviews are Note: Subsection (b) does not apply and has been ☒ ☐ ☐ occurring prior to housing. Incarcerated deleted. persons were interviewed during the onsite inspection and disclosed that, during their classification interview, they are encouraged to disclose any perceived concerns for their safety and are aware of how to request an appeal to their classification status. Classification decisions appeared to be sound and consistent with few overrides to the suggested classification based on aggregate data collected during the criminal and custody history review. (c) In deciding housing and programming assignments, Inmates were interviewed during the onsite the agency shall consider on a case-by-case basis physical plant inspection and disclosed that, whether a placement would ensure the health and safety during their classification interview, they are of the incarcerated person, and whether the placement encouraged to disclose any perceived would present management or security problems. A ☒ ☐ ☐ concerns for their safety and/or vulnerability. person’s own views with respect to their own safety shall During inmate interviews, inmates stated be given serious consideration. that they were aware of how to request an appeal to their classification status. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 14 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1051 COMMUNICABLE DISEASES DSDPP Section 7, Chapter 6 – Reception/Booking Procedures The facility administrator, in cooperation with the responsible physician, shall develop written policies and DSDPP Section 7, Chapter 8 – Special procedures specifying those symptoms that require Handling Incarcerated Persons medical isolation of an incarcerated person until a medical evaluation is completed. DSDPP Section 11, Chapter 4 – Inmate Classification and Placement VCSO Policy Manual – Section 1002 – Communicable Diseases This policy was last updated in 2023. It is under constant review based on the CDC and local public health guidelines. It is also ☒ ☐ ☐ processed via Lexipol. The policy contains information specific to the identification, treatment, and housing plan to mitigate the spread of pandemic disease. All newly booked inmates are tested for COVID and are quarantined when they exhibit symptoms, have been exposed, or test positive. All inmates are offered the opportunity to accept vaccinations while in custody and are reported to public health upon release. At the time of intake into the facility, an inquiry shall be DSDPP Section 7, Chapter 6 – made of the person being booked as to whether the Reception/Booking Procedures person has or has had any communicable diseases, such as tuberculosis or has observable symptoms of DSDPP Section 7, Chapter 8 – Special tuberculosis or any other communicable diseases, or Handling Incarcerated Persons other special medical problem identified by the health authority. The response shall be noted on the medical DSDPP Section 11, Chapter 4 – Inmate ☒ ☐ ☐ screening from. Classification and Placement When an inmate exhibits signs or symptoms of contagious disease (symptoms listed in policy), or has been diagnosed, the inmate will be housed appropriately in special housing pending triage by medical staff. 1052 BEHAVIORAL CRISIS IDENTIFICATION DSDPP Section 7, Chapter 6 – Reception/Booking Procedures The facility administrator, in cooperation with the responsible physician, shall develop written policies and DSDPP Section 7, Chapter 8 – Special procedures to identify and evaluate all incarcerated Handling Incarcerated Persons people who may be in behavioral crisis. Evaluation of ☒ ☐ ☐ behavioral crisis may include telehealth. DSDPP Section 11, Chapter 4 – Inmate Classification and Placement All incarcerated persons are screened at the time of intake in booking 6045 Ventura County Todd Road Jail II PRO 23-24 Page 15 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS If an evaluation from medical or mental health staff is not DSDPP Section 7, Chapter 6 – readily available, an incarcerated person shall be Reception/Booking Procedures considered in behavioral crisis for the purpose of this section if they appear to be a danger to themselves or During the documentation review, BSCC staff others or appear gravely disabled. ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. An evaluation from medical or mental health staff shall be DSDPP Section 7, Chapter 6 – secured within 24 hours of identification or at the next Reception/Booking Procedures daily sick call, whichever is earliest. Medical staff is available 24 hours per day. The agency operates a JBCT housing unit in ☒ ☐ ☐ collaboration between the California Department of State Hospitals and the agency contracted medical provider. Separation may be used if necessary, to protect the DSDPP Section 7, Chapter 8 – Special safety of the person in crisis or others. Handling Incarcerated Persons DSDPP Section 12, Chapter 2 – Administrative Housing Cells / 3HS (PTDF) Special Handling housing can be used as an ☒ ☐ ☐ intermediate response pending the direction of the health care provider. Administrative separation may be necessary dependent upon the behavior and level of intervention required, and as determined by the health care provider. 1053 ADMINISTRATIVE SEPARATION DSDPP Section 7, Chapter 8 – Special Handling Incarcerated Persons Except for Type IV facilities, facility administrators shall ☒ ☐ ☐ develop and implement policies and procedures for the DSDPP Section 12, Chapter 2 – administrative separation of incarcerated people. Administrative Housing Cells / 3HS (PTDF) Policies and procedures must include: DSDPP Section 7, Chapter 8 – Special (a) Administrative separation may consist of separate Handling Incarcerated Persons housing but shall not involve any other deprivation of privileges than is necessary to obtain the objective of DSDPP Section 12, Chapter 2 – protecting the welfare of incarcerated people and facility Administrative Housing Cells / 3HS (PTDF): staff. ☒ ☐ ☐ Administrative Housing shall not involve any other deprivation of privileges than is necessary to obtain the objectives of protecting the inmates and staff and maintaining the orderly operation of the facility. (b) Administrative separation must not adversely affect DSDPP Section 7, Chapter 8 – Special an incarcerated person’s health. Handling Incarcerated Persons During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 16 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Administrative separation may be used for DSDPP Section 7, Chapter 8 – Special incarcerated people who have: Handling Incarcerated Persons (1) A documented history of activity or behavior, or promoting such activity or behavior, that is criminal in DSDPP Section 12, Chapter 2 – nature, disruptive to facility operations, or affects the Administrative Housing Cells / 3HS (PTDF) safety of the facility, other incarcerated people, and facility staff. According to VSCO’s policies, inmates who (2) Influenced or participated in activity that is will be housed in Administrative Housing criminal in nature, disruptive to facility operations or should generally fall under the affects the safety of the facility, other incarcerated following categories: people, and facility staff. ☒ ☐ ☐ (3) Committed assault, attempted assault, or  Violent and Assaultive to staff or participated in a conspiracy to assault or harm other other inmates incarcerated persons or facility staff.  Commitment for violent crime, on a (4) A history of escape or have recently attempted case-by-case review escape.  Protective Custody (5) A demonstrated need for protection from other  Civil Inmates incarcerated people.  Prominent figure in the community  Facility/Personnel security risk  Alternate Lifestyle inmates (blatant)  Juvenile offenders booked as adults (d) Documentation indicating the necessity of DSDPP Section 12, Chapter 2 – administrative separation to obtain the objective of Administrative Housing Cells / 3HS (PTDF) protecting the welfare of incarcerated people and facility ☒ ☐ ☐ staff. The documentation is typically conducted by a classification deputy. (e) A documented individualized ongoing review and DSDPP Section 12, Chapter 2 – evaluation of the need to continue placement in Administrative Housing Cells / 3HS (PTDF); administrative separation. Subsection IV – 30 Day Review Procedure: All inmates housed in Administrative Housing will be provided a Detention ☒ ☐ ☐ Services Division, Administrative Housing Review form, every 30 days. This form is used to notify the inmate of their impending review and will allow the inmate to participate by providing input, in writing, prior to their review. 1055 USE OF SAFETY CELL DSDPP Section 12, Chapter 26 – Use of Safety Cells/Safety Precaution Levels: This The safety cell described in Title 24, Part 2, Section policy is designed to outline methods of 1231.2.5, shall be used to hold only those people who providing temporary, safe, and humane display behavior which results in the destruction of housing to hold only those incarcerated property or reveals an intent to cause physical harm to persons who display behavior which reveals self or others. an intent to cause physical harm to self. ☒ ☐ ☐ During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. The facility administrator, in cooperation with the DSDPP Section 12, Chapter 26 – Use of responsible physician, shall develop written policies and Safety Cells/Safety Precaution Levels: The procedures governing safety cell use and may delegate safety cells at the PTDF may be used in the ☒ ☐ ☐ authority to place an incarcerated person in a safety cell following cases only with the approval of the to a physician. Policies and procedures shall include, but Facility Manager, the Facility Sergeant, or the not be limited to: designated Medical Staff. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 17 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) In no case shall the safety cell be used for punishment DSDPP Section 12, Chapter 26 – Use of or as a substitute for treatment. ☒ ☐ ☐ Safety Cells/Safety Precaution Levels; Placement in a Safety Cell (b) A person shall be placed in a safety cell only with the DSDPP Section 12, Chapter 26 – Use of approval of the facility manager or designee, or Safety Cells/Safety Precaution Levels; responsible health care staff; continued retention shall be Placement in a Safety Cell: Continued reviewed a minimum of every four hours. retention in the safety cell will be reviewed every four hours by both Medical Staff and the Facility Manager or Facility Sergeant. Both Medical Staff and the Facility Manager or Facility Sergeant will document their ☐ ☒ ☐ findings and reason for continued retention on the monitoring log. BSCC staff reviewed a sample of safety cell placement logs from January 2023 to the present and found the agency non-compliant with this portion of the regulation. Continued retention was not always reviewed a minimum of every four hours. (c) A medical assessment shall be completed as soon as DSDPP Section 12, Chapter 26 – Use of possible, but not more than 12 hours from the time of Safety Cells/Safety Precaution Levels; placement in the safety cell. The person shall be Placement in a Safety Cell: Immediately upon medically cleared for continued retention, referral to placement into the safety cell, the Booking advanced treatment, or removal from the safety cell a ☒ ☐ ☐ Nurse /Medical Staff will be notified and will minimum of every 24 hours thereafter. respond and check the incarcerated person to determine his/her health condition. This assessment must be done within one hour of being placed in the safety cell. (d) The facility manager, designee or responsible health DSDPP Section 12, Chapter 26 – Use of care staff shall obtain a mental health Safety Cells/Safety Precaution Levels; opinion/consultation with responsible health care staff on Placement in a Safety Cell: An assessment placement and retention, which shall be secured as soon by medical staff shall be completed within a as possible, but not more than 12 hours from placement. maximum of 12 hours of placement in the safety cell or at the next daily sick call, whichever is earliest. The physician, PA/FNP or RN on sick call, shall medically clear the incarcerated person for release or continued retention every 24 hours thereafter. A mental health opinion on placement and ☒ ☐ ☐ retention shall be secured within eighteen (18) hours of placement. Psychiatric staff shall evaluate the incarcerated person every 24 hours thereafter, as long as the incarcerated person remains in the safety cell. During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 18 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Direct visual observation shall be conducted at least DSDPP Section 12, Chapter 26 – Use of twice every 30 minutes, with no more than a 15-minute Safety Cells/Safety Precaution Levels; lapse between safety checks. Such observation shall be Placement in a Safety Cell: Cell checks documented. should be conducted randomly with no more than 15 minutes between each check. BSCC staff reviewed a sample of safety cell ☒ ☐ ☐ placement logs from January 2023 to the present and found the agency compliant with this portion of the regulation. Most of the checks were conducted with no more than a 15-minute lapse but lacked randomness or varied intervals. The majority of the logged checks were conducted at exactly 15 minutes (f) Procedures shall be established to assure DSDPP Section 12, Chapter 26 – Use of administration of necessary nutrition and fluids. Safety Cells/Safety Precaution Levels; Food, Water, and Incarcerated Person Property: When placing the incarcerated person in the safety cell, the deputy should ask the incarcerated person if he/she wants water. Water will also be provided to the incarcerated person upon request. These ☒ ☐ ☐ requests and the fact that water was given will be documented on the monitoring log. BSCC staff reviewed a sample of safety cell placement logs from January 2023 to the present and found the agency compliant with this portion of the regulation. All offerings of nutrition and fluids were properly notated. (g) People placed in the safety cell shall be allowed to DSDPP Section 12, Chapter 26 – Use of retain sufficient clothing or be provided with a suitably Safety Cells/Safety Precaution Levels; designed “safety garment,” to provide for their personal Clothing Removal privacy unless specific identifiable risks to the person's safety or to the security of the facility are documented. DSDPP Section 12, Chapter 26 – Use of Safety Cells/Safety Precaution Levels; Safety Precaution Levels: Incarcerated persons may be allowed to retain their blue outer clothing, depending on the situation, and this consideration will be made by the Housing Sergeant or Watch Commander. ☐ ☒ ☐ If all clothing is removed, a safety smock shall be provided. Female incarcerated persons on their menstrual cycles may be given undergarments with a menstrual pad. BSCC staff reviewed a sample of safety cell placement observation logs from January 2023 to the time of this report. The documentation lacked indication if sufficient clothing or a safety garment was provided to the individual placed into a safety cell. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 19 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1056 USE OF SOBERING CELL DSDPP Section 12, Chapter 21 – Sobering Cells The sobering cell described in Title 24, Part 2, Section 1231.2.4, shall be used for temporary holding of ☒ ☐ ☐ This facility does not place individuals into incarcerated people who are a threat to their own safety sobering cells. In the event such placement or the safety of others due to their state of intoxication. is needed, the individual incarcerated person is transferred to PTDF A person shall be removed from the sobering cell as soon DSDPP Section 12, Chapter 21 – Sobering as they are able to continue the admission process or are ☒ ☐ ☐ Cells; I. Sobering Cells (PTDF) no longer a risk to themselves or others. In no case shall a person remain in a sobering cell over DSDPP Section 12, Chapter 21 – Sobering six hours without an evaluation by medical or custody Cells; I. Sobering Cells (PTDF); All staff to determine whether the person has an urgent incarcerated persons in sobering cells will be medical problem, pursuant to section 1213 of these checked by medical staff at least every four regulations. ☒ ☐ ☐ (4) hours and the findings will be documented in the medical record. The four (4) hour checks by medical staff are in addition to, and not in lieu of, the 15- minute checks by the Deputy. At 12 hours from the time of placement, all persons must DSDPP Section 12, Chapter 21 – Sobering receive an evaluation by responsible health care staff. Cells; I. Sobering Cells (PTDF); Medical staff ☒ ☐ ☐ will also medically evaluate the incarcerated person at 12 hours from time of placement. Intermittent direct visual observation of people held in the DSDPP Section 12, Chapter 21 – Sobering sobering cell shall be conducted no less than every half Cells; I. Sobering Cells (PTDF); An hour. Such observation shall be documented. incarcerated person in a sobering cell must ☒ ☐ ☐ be checked at least every 15 minutes for signs of a deteriorating medical condition. Ultimately, this is the responsibility of the Booking Deputy. 1057 DEVELOPMENTAL DISABILITIES DSDPP Section 7, Chapter 6 – Reception/ Booking Procedures The facility administrator, in cooperation with the responsible physician, shall develop written policies and DSDPP Section 7, Chapter 8 – Special procedures for the identification and evaluation, Handling Incarcerated Persons appropriate classification and housing, protection, and nondiscrimination of all incarcerated persons with DSDPP Section 11, Chapter 4 – Inmate developmental disabilities. Classification and Placement All inmates are screened at the time of ☒ ☐ ☐ intake in booking. Inmates thought or known to be developmentally disabled will be separated until an assessment is completed. If an inmate suspected of being developmentally disabled is booked into the facility, the Tri-County Regional Center will be contacted by the health care provider. The health authority or designee shall contact the DSDPP Section 7, Chapter 8 – Special regional center for any incarcerated person suspected or Handling Incarcerated Persons confirmed to have a developmental disability for the purposes of diagnosis or treatment within 24 hours of ☒ ☐ ☐ If an inmate suspected of being such determination, excluding holidays and weekends. developmentally disabled is booked into the facility, the Tri-County Regional Center will be contacted by the health care provider. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 20 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1058 USE OF RESTRAINT DEVICES DSDPP Section 12, Chapter 27 – Use of Restraint Chair and Mechanical Restraints The facility administrator, in cooperation with the responsible physician, shall develop and implement BSCC staff conducted a document review of written policies and procedures for the use of restraint a sample of restraint chair placements during devices. Restraint devices include any devices which this inspection cycle and determined the immobilize extremities or prevent the incarcerated ☒ ☐ ☐ facility is compliant with these regulations. person from being ambulatory. The provisions of this section do not apply to the use of handcuffs, shackles, or other restraint devices when used to restrain incarcerated people for security reasons. The facility manager may delegate authority to place an incarcerated person in restraints to responsible health care staff. (a) The policy shall address the following areas: VCSO utilizes the Aedec Pro-Straint Deluxe ☒ ☐ ☐ (1) acceptable restraint devices; Safety Chair II (2) signs or symptoms which should result in DSDPP Section 12, Chapter 27 – Use of immediate medical/mental health referral; availability ☒ ☐ ☐ Restraint Chair and Mechanical Restraints of cardiopulmonary resuscitation equipment; (3) protective housing of restrained persons; DSDPP Section 12, Chapter 27 – Use of Restraint Chair and Mechanical Restraints; Subsection II – Placement of an Inmate into the Restraint Chair or Mechanical Restraints ☒ ☐ ☐ Incarcerated persons placed in restraint chairs are placed into a safety cell by themselves. (4) provision for hydration and sanitation needs; and, DSDPP Section 12, Chapter 27 – Use of Restraint Chair and Mechanical Restraints; ☒ ☐ ☐ Subsection V – Hydration and Sanitation Issues (5) exercising of extremities. DSDPP Section 12, Chapter 27 – Use of ☒ ☐ ☐ Restraint Chair and Mechanical Restraints; Subsection V – Exercising Extremities (b) Policy shall also include, but not be limited to, the DSDPP Section 12, Chapter 27 – Use of following requirements: Restraint Chair and Mechanical Restraints; ☒ ☐ ☐ (1) In no case shall restraints be used for punishment Usage or as a substitute for treatment. (2) Restraint devices shall only be used on DSDPP Section 12, Chapter 27 – Use of incarcerated people who display behavior which Restraint Chair and Mechanical Restraints results in the destruction of property or reveal an intent to cause physical harm to self or others. During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (3) Restraint devices should be used only when less DSDPP Section 12, Chapter 27 – Use of restrictive alternatives, including verbal de-escalation Restraint Chair and Mechanical Restraints ☒ ☐ ☐ techniques, have been attempted and are deemed ineffective. (4) An incarcerated person shall be placed in DSDPP Section 12, Chapter 27 – Use of restraints only with the approval of the facility Restraint Chair and Mechanical Restraints: manager, the facility watch commander, or The Facility Sergeant and medical personnel ☒ ☐ ☐ responsible health care staff; continued retention shall review the need for continued retention shall be reviewed a minimum of every hour. at least once every 60 minutes and document that review on the restraint log. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 21 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Continuous direct visual observation shall be DSDPP Section 12, Chapter 27 – Use of maintained until a medical opinion can be obtained. Restraint Chair and Mechanical Restraints ☒ ☐ ☐ Medical personnel are immediately summoned to conduct a medical and mental health screening upon placement. (6) A medical opinion on placement and retention DSDPP Section 12, Chapter 27 – Use of shall be secured within one hour from the time of Restraint Chair and Mechanical Restraints placement. ☒ ☐ ☐ Medical personnel are immediately summoned to conduct a medical and mental health screening upon placement. (7) A medical assessment shall be completed within DSDPP Section 12, Chapter 27 – Use of four hours of placement. Restraint Chair and Mechanical Restraints ☒ ☐ ☐ Medical personnel are immediately summoned to conduct a medical and mental health screening upon placement. (8) Continuous direct visual observation shall be DSDPP Section 12, Chapter 27 – Use of conducted at least twice every 30 minutes to ensure Restraint Chair and Mechanical Restraints; that the restraints are properly employed, and to Subsection VII – Monitoring of an Inmate Held ensure the safety and well-being of the incarcerated in Restraints person. Such observation shall be documented. ☒ ☐ ☐ While in restraint devices all incarcerated persons BSCC staff conducted a document review of shall be housed alone or in a specified housing area a sample of restraint chair placements during which makes provisions to protect the person from this inspection cycle and determined the abuse. facility is compliant with this portion of the regulation. (9) If the facility manager, or designee, in DSDPP Section 12, Chapter 27 – Use of consultation with responsible health care staff Restraint Chair and Mechanical Restraints; determines that an incarcerated person cannot be Subsection VIII – Removal from the Restraint safely removed from restraints after eight hours, the Chair or Mechanical Restraints: In no case person shall be taken to a medical facility for further will an inmate be restrained longer than four evaluation. (4) hours, exclusive of the time necessary to transport them to a mental health or medical ☒ ☐ ☐ facility. If after a four (4) hour period, an inmate displays behavior which necessitates the continued restraint, the Facility Sergeant will immediately facilitate the inmate's transfer to a medical or mental health facility. (10) Where applicable, the facility manager shall use DSDPP Section 12, Chapter 27 – Use of the restraint device manufacturer’s recommended Restraint Chair and Mechanical Restraints maximum time limits for placement. During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 22 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (11) All events and information related to the DSDPP Section 12, Chapter 27 – Use of placement in restraints shall be documented and Restraint Chair and Mechanical Restraints; shall be video recorded unless exigent Subsection II – Placement of an Inmate into circumstances prevent staff from doing so. The the Restraint Chair or Mechanical Restraints: documentation shall include: the reason for The placement of the restrained inmate into placement; person authorizing placement; names of ☒ ☐ ☐ one of the safety cells, and their continued staff involved in the placement; injuries sustained; retention will be recorded on PTDF’s and the duration of placement. automatic recording system. If the PTDF’s video recording system is not operational, an alternate recording device that records both video and audio must be set up. 1058.5 RESTRAINTS AND PREGNANT PERSONS DSDPP Section 12, Chapter 27 – Use of Restraint Chair and Mechanical Restraints: The facility administrator, in cooperation with the Under no circumstances shall pregnant responsible physician, shall develop written policies and inmates be placed into the restraint chair or procedures for the use of restraint devices on pregnant mechanical restraints. people. In accordance with Penal Code Section 3407, the ☒ ☐ ☐ policy shall include reference to the following: DSDPP Section 12, Chapter 28 – Incarcerated Pregnant Persons; Conditions of Confinement, Labor, and Delivery; Subsection II – Use of Mechanical Restraints and Force on Pregnant Persons (1) An incarcerated person known to be pregnant or DSDPP Section 12, Chapter 28 – in recovery after delivery or termination of the Incarcerated Pregnant Persons; Conditions pregnancy shall not be restrained by the use of leg ☒ ☐ ☐ of Confinement, Labor, and Delivery; or waist restraints, or handcuffs behind the body. Subsection II – Use of Mechanical Restraints and Force on Pregnant Persons (2) An incarcerated pregnant person in labor, during DSDPP Section 12, Chapter 28 – delivery, or in recovery after delivery or termination Incarcerated Pregnant Persons; Conditions of the pregnancy, shall not be restrained by the of Confinement, Labor, and Delivery; ☒ ☐ ☐ wrists, ankles, or both, unless deemed necessary for Subsection II – Use of Mechanical Restraints the safety and security of the incarcerated person, and Force on Pregnant Persons the staff, or the public. (3) Restraints shall be removed when a professional DSDPP Section 12, Chapter 28 – who is currently responsible for the medical care of Incarcerated Pregnant Persons; Conditions an incarcerated pregnant person during a medical of Confinement, Labor, and Delivery; ☒ ☐ ☐ emergency, labor, delivery, or recovery after delivery Subsection I – Rights of Incarcerated or termination of the pregnancy determines that the Pregnant Persons removal of restraints is medically necessary. (4) Upon confirmation of an incarcerated person’s DSDPP Section 12, Chapter 28 – pregnancy, they shall be advised, orally or in writing, Incarcerated Pregnant Persons; Conditions of the standards and policies governing incarcerated ☒ ☐ ☐ of Confinement, Labor, and Delivery; pregnant people. Subsection II – Use of Mechanical Restraints and Force on Pregnant Persons 1059 DNA COLLECTION, USE OF FORCE DSDPP Section 15, Chapter 3 – DNA Databank Sample Collection; Subsection V – (a) Pursuant to Penal Code Section 298.1, authorized Refusal to Give Samples: Use of reasonable law enforcement, custodial, or corrections personnel force by law enforcement is authorized in including peace officers, may employ reasonable force to collecting required samples from inmates ☒ ☐ ☐ collect blood specimens, saliva samples, or thumb or who, after written or oral request, refuse to palm print impressions from individuals who are required provide such samples (Penal Code 298.1). to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse DSDPP Section 15, Chapter 6 – Use of Force following written or oral request. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 23 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) For the purpose of this regulation, the “use of DSDPP Section 15, Chapter 3 – DNA reasonable force” shall be defined as the force that Databank Sample Collection an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this regulation. (2) The use of reasonable force shall be preceded by DSDPP Section 15, Chapter 3 – DNA efforts to secure voluntary compliance. Efforts to Databank Sample Collection: The use of secure voluntary compliance shall be documented reasonable force shall be preceded by and include an advisement of the legal obligation to efforts to secure voluntary compliance. provide the requisite specimen, sample or ☒ ☐ ☐ Efforts to secure voluntary compliance shall impression and the consequences of refusal. be documented and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written DSDPP Section 15, Chapter 3 – DNA authorization of the facility watch commander or Databank Sample Collection designee on duty. The authorization shall include ☒ ☐ ☐ information that reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (c) If the use of reasonable force includes a cell DSDPP Section 15, Chapter 3 – DNA extraction, the extraction shall be videotaped, including Databank Sample Collection audio. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a criminal proceeding, the tape shall be retained administratively. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 24 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1061 EDUCATION PROGRAM DSDPP Section 6, Chapter 4 – Educational/ Vocational/ Treatment Programs: It is the The facility administrator of any Type II or III facility shall policy of Detention Services to offer inmates plan and shall request of appropriate public officials an the opportunity to participate in educational, education program for incarcerated persons. vocational and treatment programs that will enable them to learn skills in preparation for a successful re-entry to the community, home and work. Inmate participation in programs will take precedence over the inmate’s job assignment or special skills. Inmates will not be removed from classes to complete chores or job-related tasks. This facility offers the following: Educational Programs ☒ ☐ ☐  Computer Skills  High School Equivalency Certificate Food Service  Food Handler Certification  Foundations Certificate Vocational Programs  Supercrew Training  Custodial Training Treatment and RE-Entry Programs  Anger Management  Substance Abuse  Responsible Thinking  Trauma In Life: For Women 12- Step Programs  Alcoholics Anonymous  Al-Anon  Narcotics Anonymous When such services are not made available by the DSDPP Section 6, Chapter 4 – Educational/ appropriate public officials, then the facility administrator Vocational/ Treatment Programs: The shall develop and implement an education program with Inmate Services Program Manager reports available resources. directly to the Todd Road Jail Facility Manager and is responsible for administering the schedule and coordinating the curriculum. Programs to be offered are contingent upon funding and available ☒ ☐ ☐ service providers. DSDPP Section 12, Chapter 33 – Inmate Tablets: An electronic mobile device used by inmates for educational purposes, sending and receiving email messages, making telephone calls, video visitation, and purchasing entertainment. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 25 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such a plan shall provide for the voluntary academic or DSDPP Section 6, Chapter 4 – Educational/ vocational, or both, education of housed people. Vocational/ Treatment Programs This facility offers the following: Educational Programs  Computer Skills  High School Equivalency Certificate Food Service  Food Handler Certification  Foundations Certificate Vocational Programs ☒ ☐ ☐  Supercrew Training  Custodial Training Treatment and RE-Entry Programs  Anger Management  Substance Abuse  Responsible Thinking  Trauma In Life: For Women 12- Step Programs  Alcoholics Anonymous  Al-Anon  Narcotics Anonymous Reasonable criteria for program eligibility shall be DSDPP Section 6, Chapter 4 – Educational/ established. Modified academic or vocational Vocational/ Treatment Programs; Subsection opportunities may be provided based on sound security ☒ ☐ ☐ IV – Inmate Responsibilities practices or a person’s failure to abide by facility rules and regulations. 1062 VISITING DSDPP Section 13, Chapter 1 – Inmate Visiting: It is the policy of all facilities to The facility administrator shall develop and implement provide inmates with the opportunity to visit written policies and procedures, which include the members of the public at least twice a week following requirements: ☒ ☐ ☐ for up to one half hour. (a) A visiting program which shall provide for: (1) As many in-person visits and visitors as facility DSDPP Section 13, Chapter 2 – schedules, space, and number of personnel will Professional Visitors/Interviews allow. (2) A publicly posted schedule of facility visiting The visiting schedule is provided in VCSO’s hours. If practicable, visiting hours should be made Standard Operating Procedures Manual. available on weekends, evenings, or holidays. ☒ ☐ ☐ The public may find the visiting schedule on VCSO’s public website: https://www.venturasheriff.org/inmate- information/inmate-visiting-guidelines/ (3) For all incarcerated persons in Type II, III, and IV DSDPP Section 13, Chapter 1 – Inmate facilities there shall be allowed no fewer than two Visiting: It is the policy of all facilities to visits totaling at least one hour per incarcerated ☒ ☐ ☐ provide inmates with the opportunity to visit person each week. members of the public at least twice a week for up to one half hour. (b) Visits may not be cancelled unless a legitimate DSDPP Section 13, Chapter 1 – Inmate operational or safety and security concern exists. All Visiting cancelled visits must be documented. The facility manager or designee shall regularly review cancelled During the documentation review, BSCC staff visits and document such review. ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 26 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) The visiting policies developed pursuant to this DSDPP Section 13, Chapter 1 – Inmate section shall include provision for visitation by minor Visiting: Unescorted minors under the age of children of the incarcerated person. 18 years without parent or court ordered guardian. a. Minor children of the inmate must be ☒ ☐ ☐ accompanied by the child's parent, grandparent or legal guardian. Evidence of parental rights or guardianship may be requested. The final decision to allow a visit by a minor child resides with the Facility Sergeant/Supervisor. (d) Video visitation may be used to supplement existing DSDPP Section 12, Chapter 33 – Inmate visitation programs, but shall not be used to fulfill the Tablets: An electronic mobile device used by requirements of this section if in-person visitation is inmates for educational purposes, sending requested by an incarcerated person. and receiving email messages, making ☒ ☐ ☐ telephone calls, video visitation, and purchasing entertainment. This facility primarily utilizes in-person visits. (e) Facilities shall not charge for visitation when visitors DSDPP Section 13, Chapter 1 – Inmate are onsite and participating in either in-person or video Visiting visitation. For purposes of this subsection, “onsite” is ☒ ☐ ☐ defined as the location where the incarcerated person is housed. (f) Subdivision (d) shall not apply to facilities which (1) exclusively used video visitation prior to January 1, 2017 or (2) had been designed without in-person visitation ☐ ☐ ☒ space and conditionally awarded by the Board prior to June 27, 2017. (g) If a local detention facility offered video visitation only as of January 1, 2017, the first hour of remote video ☐ ☐ ☒ visitation per week shall be offered free of charge. Types and availability of visitation, including: Note: Reference PC § 6031.1(a)(4) (June 2017). Mode of visitation; In person with barrier. Tablets have video visitation capabilities. Visitation hours; 0830-1130, 1330-1630, and 1900-2100 hours Time inmates are allowed for visitation; and, Wednesday, Thursday, Saturday, and Sunday Any restrictions on inmate visitation. Inmate visiting guidelines for the Main Jail can be found in VCSO’s public website: https://www.venturasheriff.org/inmate- information/pre-trial-detention-facility/ 1063 CORRESPONDENCE DSDPP Section 6, Chapter 7 – Inmate Mail Guidelines: Inmates are permitted to send The facility administrator shall develop written policies and receive unlimited mail, which does not and procedures for correspondence which provide that: threaten the safety and security of the jail, in ☒ ☐ ☐ (a) there is no limitation on the volume of mail that an order to maintain communication with their incarcerated person may send or receive; legal representatives, a holder of public office, the courts, and others outside of the jail facility. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 27 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) an incarcerated person’s correspondence may be DSDPP Section 6, Chapter 7 – Inmate Mail read when there is a valid security reason and the facility Guidelines: Inmate mail may be read when ☒ ☐ ☐ manager or designee approves; there is a security reason and with the approval of the Jail Facility Manager. (c) jail staff shall not review an incarcerated person’s DSDPP Section 6, Chapter 7 – Inmate Mail correspondence to or from state and federal courts, any Guidelines: Confidential mail is legal written member of the State Bar or holder of public office, and material from any county, state or federal the State Board of State and Community Corrections; court, or any member of the State Bar (or however, jail authorities may open and inspect such mail verified legal assistants), holder of public only to search for contraband, cash, checks, or money office, and the Board of State and orders and in the presence of the incarcerated person; ☒ ☐ ☐ Community Corrections. Inmates may also confidentially correspond with the Jail Facility Manager or Jail Facility Administrator. Mail from private attorneys must be on official letterhead and in a properly identified outer envelope to be considered confidential. (d) incarcerated persons may correspond, confidentially, DSDPP Section 6, Chapter 7 – Inmate Mail with the facility manager or the facility administrator; and, Guidelines: Confidential mail is legal written material from any county, state or federal court, or any member of the State Bar (or verified legal assistants), holder of public office, and the Board of State and ☒ ☐ ☐ Community Corrections. Inmates may also confidentially correspond with the Jail Facility Manager or Jail Facility Administrator. Mail from private attorneys must be on official letterhead and in a properly identified outer envelope to be considered confidential. (e) those incarcerated persons who are without funds DSDPP Section 6, Chapter 7 – Inmate Mail shall be permitted at least four postage paid envelopes Guidelines and eight sheets of paper each week to permit correspondence with family members and friends but During the documentation review, BSCC without limitation on the number of postage paid ☒ ☐ ☐ staff provided technical assistance to ensure envelopes and sheets of paper to their attorney and to this portion of the DSDPP corresponds the courts. accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 1064 LIBRARY SERVICES DSDPP Section 6, Chapter 1 – Books, Periodicals, and Newspapers: Inmate The facility administrator shall develop written policies Services receives used paperback books and procedures for library service in all Type II, III, and IV from the community for inmate recreational facilities. The scope of such service shall be determined reading. by the facility administrator. The library service shall ☒ ☐ ☐ include access to the following resources via paper DSDPP Section 6, Chapter 14 – Access to documents or through electronic media and include the Courts, Law Library, and Pro-Per Inmates current information on community services and resources, and religious, educational, legal reference material and recreational reading material. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 28 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1065 EXERCISE AND OUT OF CELL TIME DSDPP Section 12, Chapter 19 – Exercise and Recreation: Detention Facilities shall (a) The facility administrator of a Type II or III facility shall provide a minimum of three (3) hours per develop written policies and procedures for a minimum of seven (7) day period of outside recreational 10 hours of out of cell time distributed over a period of activities to all inmates, weather permitting. seven days to include: BSCC staff reviewed a sample of exercise and out of cell logs of general population and those in restrictive housing during the inspection period. The documents reflected ☒ ☐ ☐ all incarcerated persons are receiving their allotted time out of their cells and into the recreation yards. During the onsite inspection, BSCC staff interviewed random incarcerated persons about access to the recreation yards and being allowed into the dayrooms. There were no complaints about either. It was noted that they come out of their cells often and for reasonable amounts of time. (1) an opportunity for three hours of exercise and DSDPP Section 12, Chapter 19 – Exercise ☒ ☐ ☐ and Recreation: (2) an opportunity for seven hours of recreation. DSDPP Section 12, Chapter 19 – Exercise ☒ ☐ ☐ and Recreation: Policies shall include reasonable and necessary DSDPP Section 12, Chapter 19 – Exercise ☒ ☐ ☐ procedures to ensure safety and security. and Recreation: 1066 BOOKS, NEWSPAPERS, PERIODICALS, AND DSDPP Section 6, Chapter 1 – Books, WRITINGS Periodicals, and Newspapers: Inmate Services receives used paperback books (a) The facility administrator of a Type II or III facility shall from the community for inmate recreational develop written policies and procedures which will permit reading. Books and book carts can be incarcerated persons to purchase, receive and read any vehicles for contraband. Books should be book, newspaper, periodical, or writing accepted for searched for contraband, graffiti, and any ☒ ☐ ☐ distribution by the United States Postal Service. The personal items left in the books by the facility administrator shall develop and implement a donors. Inmates are also permitted to written plan to make available a current newspaper or purchase and receive books, newspapers other like source, including a non-English language and magazines that are delivered to the jail, alternative, to ensure reasonable access to interested directly from a publisher or internet people. Nothing herein shall be construed as limiting the bookstore. right of a facility administrator to: (1) exclude any publications or writings based on any DSDPP Section 6, Chapter 15 – Religious ☒ ☐ ☐ legitimate penological interest; Issues and Rights (2) exclude obscene publications or writings, and DSDPP Section 6, Chapter 1 – Books, mail containing information concerning where, how, Periodicals, and Newspapers or from whom such matter may be obtained; and any matter of a character tending to incite murder, arson, During the documentation review, BSCC staff riot, violent racism, or any other form of violence; any provided technical assistance to ensure this ☒ ☐ ☐ matter of a character tending to incite crimes against portion of the DSDPP corresponds children; any matter concerning unlawful gambling or accordingly with the regulation. DSDPP was an unlawful lottery; the manufacture or use of updated and information was immediately weapons, narcotics, or explosives; or any other relayed to all VCSO personnel. unlawful activity; (3) open and inspect any publications or packages DSDPP Section 6, Chapter 1 – Books, received by an incarcerated person; and Periodicals, and Newspapers: New books ☒ ☐ ☐ purchased by Inmate Services will be searched before distribution. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 29 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) restrict the number of books, newspapers, DSDPP Section 6, Chapter 7 – Inmate Mail periodicals, or writings the incarcerated person may Guidelines: Inmates shall not possess have in their cell or elsewhere in the facility at one excessive amounts of paper products. time. Inmates’ personal books, magazines, newspapers, and mail must be able to fit in ☒ ☐ ☐ their Commissary box. Newspapers must have the inmate’s name on the address label. This limitation does not apply to the inmates’ legal mail. Extra items will be sent to the inmate’s property or be subject to the inmate’s agreed upon voluntary destruction. 1067 ACCESS TO TELEPHONE DSDPP Section 6, Chapter 12 – Inmate Telephone System The facility administrator shall develop written policies and procedures which allow access to a telephone or communication device beyond those telephone calls which are required by Section 851.5 of the Penal Code. Individuals who are known to have, or are perceived by others as having hearing or speech impairments shall be ☒ ☐ ☐ provided access to the appropriate telecommunication device which will facilitate communication. Such devices may include but are not limited to videophones, teletypewriters, or third-party communications assistance. An individual’s access to telephone communications shall not be withdrawn unless doing so is required to uphold the safety and security of the facility. 1068 ACCESS TO COURTS AND COUNSEL DSDPP Section 8, Chapter 14 – Access to the Courts, Law Library, and Pro-Per The facility administrator shall develop written policies Inmates: All inmates shall be provided and procedures to ensure incarcerated persons have access to the courts, counsel, and to other access to the court and to legal counsel. resources to adequately enable them to Such access shall consist of: pursue any necessary legal activities. All inmates will have access to legal research in the computerized jail Law Library. Law Library use will be maximized while allowing ☒ ☐ ☐ for the needs of security and daily custody operations. Pro Per and Pro Se inmates shall have the same access to the Law Library as all other inmates and shall submit a pink law library kite in the same manner as other inmates. DSDPP Section 6, Chapter 7 – Inmate Mail Guidelines (a) unlimited mail as provided in Section 1063 of these DSDPP Section 6, Chapter 7 – Inmate Mail ☒ ☐ ☐ regulations, and, Guidelines (b) confidential consultation with attorneys. DSDPP Section 6, Chapter 7 – Inmate Mail Guidelines: Confidential mail is legal written material from any county, state or federal court, or any member of the State Bar (or verified legal assistants), holder of public office, and the Board of State and ☒ ☐ ☐ Community Corrections. Inmates may also confidentially correspond with the Jail Facility Manager or Jail Facility Administrator. Mail from private attorneys must be on official letterhead and in a properly identified outer envelope to be considered confidential. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 30 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1069 ORIENTATION DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. (a) In Type II, III, and IV facilities, the facility administrator shall develop written policies and procedures for the ☒ ☐ ☐ implementation of a program for people newly admitted to the facility designed to orient them at the time of placement in a living area. Both written and verbal information shall be provided and DSDPP Section 7, Chapter 6 – Reception and may be supplemented with video orientation. Booking Procedures. ☒ ☐ ☐ Inmate orientation is provided by closed circuit television, inmate tablets, inmate orientation handbooks, and verbally. Provision shall be made to provide accessible orientation DSDPP Section 7, Chapter 6 – Reception and information to each person, including those with Booking Procedures. disabilities, limited literacy, or those with limited English proficiency (LEP). Services must be made available for proper communication and understanding of ☒ ☐ ☐ incarceration and jail orientation and rules, disciplinary hearings, release, transfer, programs, medical sick call, etc. Inmates who are deaf, vision impaired, or non-English speaking will be provided with an interpreter Such a program shall be published and include, but not DSDPP Section 7, Chapter 6 – Reception and be limited to, the following: Booking Procedures. ☒ ☐ ☐ (1) correspondence, visiting, and telephone usage rules; Inmate Orientation Handbook (2) rules and disciplinary procedures; DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (3) grievance procedures; DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (4) programs and activities available and method of DSDPP Section 7, Chapter 6 – Reception and application; Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (5) medical and mental health services; DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (6) classification/housing assignments; DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (7) court appearance where scheduled, if known; DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (8) voting, including registration; DSDPP Section 7, Chapter 6 – Reception and Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook 6045 Ventura County Todd Road Jail II PRO 23-24 Page 31 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) zero tolerance policy against sexual abuse and DSDPP Section 7, Chapter 6 – Reception and sexual harassment; and, Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook (10) availability of personal care items and DSDPP Section 7, Chapter 6 – Reception and opportunities for personal hygiene. Booking Procedures. ☒ ☐ ☐ Inmate Orientation Handbook 1070 INDIVIDUAL/FAMILY SERVICE PROGRAMS DSDPP Section 6, Chapter 4 – Treatment Programs The facility administrator of a Type II, III, or IV facility shall develop written policies and procedures which facilitate DSDPP Section 12, Chapter 13 – Inmate cooperation with appropriate public or private agencies Counseling ☒ ☐ ☐ for individual or family social service programs for incarcerated persons. Such a program shall utilize the The Services Program Manager administers services and resources available in the community and the scheduling and coordination for treatment may be in the form of a resource guide or actual service programs, delivery methods, and counseling. delivery. The range and source of such services shall be at the This facility offers the following: discretion of the facility administrator and may include: Educational Programs (a) risk and needs assessments;  Computer Skills (b) best practices in:  High School Equivalency Certificate (1) individual, group or family counseling; Food Service (2) drug and alcohol abuse counseling;  Food Handler Certification (3) cognitive behavioral interventions;  Foundations Certificate (4) vocational testing and counseling; Vocational Programs (5) employment counseling;  Supercrew Training (6) discharge and reentry planning; ☒ ☐ ☐  Custodial Training (c) referral to community resources and programs; Treatment and RE-Entry Programs (d) reentry planning and service development;  Anger Management (e) legal assistance;  Substance Abuse (f) regional center services for the developmentally  Responsible Thinking disabled; and,  Trauma In Life: For Women (g) community volunteers. 12- Step Programs  Alcoholics Anonymous  Al-Anon  Narcotics Anonymous 1071 VOTING DSDPP Section 6, Chapter 10 – Incarcerated Person Rights The facility administrator of a Type I (holding sentenced incarcerated workers) II, III or IV facility shall develop ☒ ☐ ☐ DSDPP Section 6, Chapter 17 – Inmate written policies and procedures whereby the county Voting registrar of voters allows qualified voters to vote in local, state, and federal elections, pursuant to election codes. 1072 RELIGIOUS OBSERVANCES DSDPP Section 6, Chapter 15 – Religious Issues and Rights The facility administrator of a Type I, II, III or IV facility shall develop written policies and procedures to provide Incarcerated persons are offered a variety of opportunities for incarcerated persons to participate in ☒ ☐ ☐ religious services, observances, and diets. religious services, practices, and counseling on a voluntary basis. Special diet requests for the purpose of religious beliefs and/or practices are submitted to the Chaplain. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 32 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1073 GRIEVANCE PROCEDURE DSDPP Section 6, Chapter 6 – Inmate Grievances: The inmate grievance system is (a) Each administrator of a Type II, III, or IV facility and designed specifically to allow inmates to Type I facilities which hold incarcerated workers shall grieve or appeal any conditions of develop written policies and procedures whereby all confinement, including but not limited to: incarcerated persons have the opportunity and ability to medical care, classification actions, submit and appeal grievances relating to any conditions disciplinary actions, program participation, ☒ ☐ ☐ of confinement, including but not limited to: medical care; telephone, mail, and visiting procedures, classification actions; disciplinary actions; program food, clothing, and bedding issues. participation; telephone, mail, and visiting procedures; and food, clothing, and bedding. BSCC staff reviewed a sampling of Such policies and procedures shall include: grievances from this inspection cycle and determined that the facility is in compliance with this regulation and the agency’s policy. (1) a grievance form; During the onsite inspection, BSCC staff interviewed random incarcerated persons about the grievance procedure. BSCC staff ☒ ☐ ☐ was informed that they are given grievance forms when requested, and the responses are processed in a timely manner. (2) instructions for registering and appealing a VCSO’s Inmate Grievance Form has grievance, including relevant deadlines; instructions for incarcerated persons to fill out ☒ ☐ ☐ each section of the form and includes a deadline. (3) a process for submission and handling of DSDPP Section 6, Chapter 6 – Inmate anonymous grievances; Grievances During the documentation review, BSCC staff provided technical assistance to ensure this ☒ ☐ ☐ portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (4) resolution of the grievance at the lowest DSDPP Section 6, Chapter 6 – Inmate appropriate staff level; Grievances; Subsection X – Inmate Grievance Response Routing: Housing Deputies will read the grievance and attempt to answer or resolve issues at the lowest level first. This may be accomplished by ☒ ☐ ☐ talking with the inmate about the issue and identifying a solution. If the inmate does not want to discuss the grievance, or the matter cannot be resolved within the scope of the deputy’s responsibilities, the deputy will forward the grievance, without delay, to the appropriate location for response. (5) appeal to the next level of review; DSDPP Section 6, Chapter 6 – Inmate Grievances; Subsection X – Inmate Grievance Response Routing: It is the responsibility of the staff member receiving a ☒ ☐ ☐ grievance appeal to ensure the original grievance, and all prior written responses accompany each appeal, to provide clarity and continuity for review at each level. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 33 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) written reasons for denial of grievance at each DSDPP Section 6, Chapter 6 – Inmate level of review which acts on the grievance; Grievances During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (7) provision for a non-automated initial response DSDPP Section 6, Chapter 6 – Inmate within a reasonable time limit which shall not exceed Grievances; Subsection III – Grievance a period of 15 calendar days; Response: Grievances can be resolved at the following five levels. These levels may vary depending on the responsible unit. 1. Housing Monitor– Deputies/SSTs have 24 hours to respond to the grievance. 2. Level Supervisor – Senior Deputies have 24 hours to respond to the grievance. 3. Facility Supervisor / Sergeant, Medical, Inmate Services, Commissary Manager - 48 hours (excluding weekends/holidays) to respond to the grievance. 4. Facility Manager – 10 days (excluding weekends/holidays) to respond to the grievance. ☒ ☐ ☐ 5. Facility Commander – 15 days (excluding weekends/holidays) to respond to the grievance. The Commander’s determination is final. If an inmate is not satisfied with the resolution, the inmate may pursue a Writ of Habeas Corpus. It is the department’s policy that once per shift, the PTDF Housing Sergeant and the TRJ Facility Sergeant shall review grievances pending more than three days to ensure they are being properly managed. BSCC reviewed a random sample of grievances and grievance appeals from this inspection cycle. The documents suggest grievances and appeals are reviewed and responded to in accordance with this regulation. (8) provision for resolving questions of jurisdiction DSDPP Section 6, Chapter 6 – Inmate within the facility; Grievances; Subsection III – Grievance Response: Grievances that must be routed to specialized units in other facilities will be given up to 14 days additional time to ☒ ☐ ☐ respond. When a grievance is specific to medical care or food services, the provider resolution is included in the response. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 34 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) provision for providing a copy of the grievance, VCSO’s Inmate Grievance Form is in appeal, response, and related documents to the triplicate form. The white form goes to the incarcerated person; and, incarcerated person once answered, the ☒ ☐ ☐ yellow form goes into the incarcerated person’s jacket, and the pink is for the incarcerated person at the time of submission. (10) The facility manager or designee shall conduct DSDPP Section 6, Chapter 6 – Inmate regular review of grievances, responses, and Grievances; Subsection XII – Tracking appeals. Grievances: Once per shift, the PTDF ☒ ☐ ☐ Housing Sergeant and the TRJ Facility Sergeant shall review grievances pending more than three days to ensure they are being properly managed. (b) Grievance System Abuse: DSDPP Section 6, Chapter 6 – Inmate The facility may establish written policy and procedure to Grievances; Subsection IV – Grievance ☒ ☐ control the submission of an excessive number of System Abuse grievances. 1080 RULES AND DISCIPLINARY ACTIONS DSDPP Section 6, Chapter 3 – Discipline Guidelines Wherever discipline is administered, each facility administrator shall establish written rules and disciplinary Rules and disciplinary sanctions are listed in actions to guide the conduct of incarcerated persons. ☒ ☐ ☐ the Inmate Orientation Handbook, which is accessible on the inmate tablets, and are Notes: If discipline IS NOT administered, written policy posted in all inmate housing areas. should indicate as such. If discipline IS administered, Sections 1080, 1081, 1082, 1083 and 1084 apply. Such rules and disciplinary actions shall be stated simply Rules and disciplinary sanctions are listed in and affirmatively and posted conspicuously in housing the Inmate Orientation Handbook, which is ☒ ☐ ☐ units and the booking area or issued to each person upon accessible on the inmate tablets, and are booking. posted in all inmate housing areas. For those individuals with limited literacy, who are unable Services must be made available for proper to read English, and for persons with disabilities, communication and understanding of provision shall be made for the jail staff to instruct them incarceration and jail orientation and rules, verbally or provide them with material in an disciplinary hearings, release, transfer, understandable form regarding jail rules and disciplinary programs, medical sick call, etc. Inmates procedures and actions. ☒ ☐ ☐ who are deaf, vision impaired, or non- English speaking will be provided with an interpreter. The inmate orientation handbook is published in English and Spanish. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 35 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1081 PLAN FOR DISCIPLINE OF INCARCERATED DSDPP Section 6, Chapter 3 – Discipline PERSONS Guidelines: Discipline is a systematic process by which compliance with facility rules is Each facility administrator shall develop written policies obtained. and procedures for discipline of incarcerated persons. The plan shall include, but not be limited to, the following The degree of the sanction taken shall be elements: directly related to the severity of the rule (a) Temporary Loss of Privileges: For minor acts of non- infraction. conformance or minor violations of facility rules, staff may ☒ ☐ ☐ impose a temporary loss of privileges, such as access to BSCC staff reviewed a sampling of television, telephones, commissary, or lockdown for less disciplinary documents during this inspection than 24 hours, provided there is written documentation cycle and determined that the agency is in and supervisory approval. compliance with this regulation. Minor Incidents: A violation of a facility rule resulting in action taken against an inmate, which does not affect their release date. (b) Disciplinary Actions: Major violations of facility rules Major Incidents: A violation of facility rules or repetitive minor acts of non-conformance or repetitive resulting in action taken against an inmate, minor violations of facility rules shall be reported in writing which may affect their release date. ☒ ☐ ☐ by the staff member observing the act and submitted to the disciplinary officer. The consequences of such violations may include, but are not limited to: 1. Loss of good time/work time. DSDPP Section 6, Chapter 3 – Discipline ☒ ☐ ☐ Guidelines; Subsection IV – Forms of Discipline 2. Placement in disciplinary separation. DSDPP Section 6, Chapter 3 – Discipline ☒ ☐ ☐ Guidelines; Subsection IV – Forms of Discipline 3. Loss of privileges mandated by regulations. DSDPP Section 6, Chapter 3 – Discipline ☒ ☐ ☐ Guidelines; Subsection IV – Forms of Discipline A staff member with investigative and disciplinary DSDPP Section 6, Chapter 3 – Discipline authority shall be designated as a disciplinary officer to Guidelines impose such consequences. Any staff member may handle minor acts of non-conformance or minor violations of facility rules informally by advising the ☒ ☐ ☐ inmate of the rule infraction and the expected conduct (counseling.) Responsibility for taking a disciplinary action against any inmate is delegated to supervisory officers (sergeants or senior deputies.) Staff shall not participate in disciplinary review if they are DSDPP Section 6, Chapter 3 – Discipline involved in the charges. Guidelines; Subsection III – Responsibility For Instituting Disciplinary Action: A ☒ ☐ ☐ supervising officer may not participate in the disciplinary review process if they were involved in the incident which resulted in the inmate being issued a major write up. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 36 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such charges pending against an incarcerated person DSDPP Section 6, Chapter 3 – Discipline shall be acted on with the following provisions and within Guidelines; Subsection I – Inmate Rights: In specified timeframes: all disciplinary actions, inmates shall be 1. A copy of the report, or a separate written notice notified in writing of the offense or infraction of the violation(s), shall be provided to the of the rules for which they are being ☒ ☐ ☐ incarcerated person. disciplined. After the hearing, the inmate shall be provided in writing, the evidence relied on and the reasons for the disciplinary action. 2. Unless declined by the incarcerated person, a DSDPP Section 6, Chapter 3 – Discipline hearing shall be provided no sooner than 24 hours Guidelines; Subsection I – Inmate Rights: after the report has been submitted to the disciplinary Before discipline is approved, inmates shall officer and the incarcerated person has been have an opportunity to defend their actions informed of the charges in writing. The hearing may ☒ ☐ ☐ in written or oral form. Inmates shall be be postponed or continued for a reasonable time granted at least 24 hours to prepare a through a written waiver by the incarcerated person, defense prior to a disciplinary hearing taking or for good cause. place. If the inmate chooses to waive his/her 24 hours the hearing can take place prior. 3. The incarcerated person shall be permitted to DSDPP Section 6, Chapter 3 – Discipline appear on their own behalf at the time of hearing and Guidelines; Subsection I – Inmate Rights: present witnesses and documentary evidence. The An accused inmate has the right to call incarcerated person shall have access to staff or witnesses on his behalf unless doing so assistance when they have limited literacy, or the ☒ ☐ ☐ presents a hazard to institutional safety or issues are complex. correctional goals, or the proposed witness’s testimony is untimely, irrelevant, duplicative, or unnecessary to an adequate presentation of the inmate’s case. 4. A charge(s) shall be acted on no later than 72 DSDPP Section 6, Chapter 3 – Discipline hours after an incarcerated person has been Guidelines; Subsection I – Inmate Rights: If informed of the charge(s) in writing. ☒ ☐ ☐ the hearing does not take place within 48 hours, without good cause for the delay, any proposed discipline will be invalidated. 5. Subsequent to final disposition of disciplinary DSDPP Section 6, Chapter 3 – Discipline charges by the disciplinary officer, the charges and Guidelines; Subsection III – Responsibility the action taken shall be reviewed by the facility For Instituting Disciplinary Action: After manager or designee. review and concurrence by the reviewing ☒ ☐ ☐ Sergeant, all recommendations for loss of good time and/or work time must be forwarded to the Bureau Commander for review and final approval. 6. The incarcerated person shall be advised in a DSDPP Section 6, Chapter 3 – Discipline written statement by the fact-finders about the Guidelines; Subsection I – Inmate Rights: evidence relied on and the reasons for the ☒ ☐ ☐ After the hearing, the inmate shall be disciplinary action. A copy of the record shall be kept provided in writing, the evidence relied on pursuant to Penal Code Section 4019.5. and the reasons for the disciplinary action. 7. There shall be a policy of review and appeal to a DSDPP Section 6, Chapter 6 – Inmate ☒ ☐ ☐ supervisor on all disciplinary action. Grievances 6045 Ventura County Todd Road Jail II PRO 23-24 Page 37 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1082 FORMS OF DISCIPLINE DSDPP Section 6, Chapter 3 – Discipline Guidelines; Subsection IV – Forms of The degree of actions taken by the disciplinary officer Discipline: The degree of the sanction taken shall be directly related to the severity of the rule shall be directly related to the severity of the infraction and promotion of desired behavior through a rule infraction. progressive disciplinary process. Acceptable forms of discipline shall consist of, but not be limited to, the During the documentation review, BSCC staff following: provided technical assistance to ensure this (a) Loss of privileges. ☒ ☐ ☐ portion of the DSDPP corresponds (b) Extra work detail. accordingly with the regulation. DSDPP was (c) Short term lockdown for less than 24 hours. updated and information was immediately (d) Removal from work details. relayed to all VCSO personnel. (e) Forfeiture of “good time” credits earned under Penal Code Section 4019. (f) Forfeiture of “work time” credits earned under Penal Code Section 4019. (g) Disciplinary separation. 1083 LIMITATIONS ON DISCIPLINARY ACTIONS DSDPP Section 6, Chapter 3 – Discipline Guidelines; Subsection V – Limitations of The Penal Code and the State Constitution expressly Disciplinary Actions prohibit all cruel and unusual punishment. Disciplinary actions shall not include corporal punishment, group The department’s policy states no inmate punishment when feasible, or physical or psychological shall be held in Disciplinary Separation for a degradation. period longer than ten (10) days without a ☒ ☐ ☐ finding of a new charge of a Major Rule Additionally, there shall be the following limitations: violation of the facility rules and regulations. (a) Disciplinary separation shall be considered an option of last resort and as a response to the most serious and The agency uses a matrix that confirms that threatening behavior, for the shortest time possible, and the disciplinary action is appropriate for the with the least restrictive conditions possible. rule violation and imposed sanction with an avenue for appeal. (1) If a person is on disciplinary separation status for DSDPP Section 6, Chapter 3 – Discipline 30 consecutive days there shall be a review by the Guidelines; Subsection V – Limitations of facility manager before the disciplinary separation Disciplinary Actions status is continued. This review shall include a consultation with health care staff. Such reviews shall ☒ ☐ ☐ BSCC staff reviewed a sampling of discipline continue at least every fifteen days thereafter until packets from each facility and there were no the disciplinary status has ended. This review shall occurrences of a disciplinary sanction or be documented. imposition of disciplinary sanction lasting for more than 30 days. (2) The disciplinary separation cells or cell shall have DSDPP Section 6, Chapter 3 – Discipline the minimum furnishings and space specified in Title Guidelines; Subsection V – Limitations of 24, Part 2, 1231.2.6 and 2.7. Occupants shall be Disciplinary Actions; Subdivision A5 issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be deprived of them through any portion of the day ☒ ☐ ☐ except that those incarcerated persons who engage in the destruction of bedding or clothing may be deprived of such articles. The decision to deprive a person of such articles of clothing and bedding shall be reviewed by the facility manager or designee during each 24-hour period. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 38 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) If after placement in separation, mental health or DSDPP Section 6, Chapter 3 – Discipline medical staff determine that an individual has serious Guidelines mental illness or an intellectual disability, they shall be removed from disciplinary separation immediately During the documentation review, BSCC staff upon this determination. ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (b) The delegation of authority to any incarcerated person DSDPP Section 6, Chapter 3 – Discipline or group of incarcerated people to exercise the right of Guidelines punishment over any other incarcerated person or group of incarcerated people. During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this Note: PC § 4019.5. portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. (c) In no case shall a safety cell, as specified in Title 24, DSDPP Section 6, Chapter 3 – Discipline Part 2, 1231.2.5, or any restraint device be used for ☒ ☐ ☐ Guidelines; Subsection V – Limitations of disciplinary purposes. Disciplinary Actions; Subdivision A2 (d) No incarcerated person may be deprived of the DSDPP Section 6, Chapter 3 – Discipline implements necessary to maintain an acceptable level of Guidelines; Subsection V – Limitations of ☒ ☐ ☐ personal hygiene as specified in Section 1265 of these Disciplinary Actions; Subdivision A3 regulations. (e) Food shall not be withheld as a disciplinary measure. DSDPP Section 6, Chapter 3 – Discipline ☒ ☐ ☐ Guidelines; Subsection V – Limitations of Disciplinary Actions; Subdivision A6 (f) Correspondence privileges shall not be withheld DSDPP Section 6, Chapter 3 – Discipline except in cases where the incarcerated person has Guidelines; Subsection XI – Rights of violated correspondence regulations, in which case incarcerated Persons on Disciplinary correspondence may be suspended for no longer than 72 Separation Status: The placement of an hours, without the review and approval of the facility incarcerated person on disciplinary status ☒ ☐ ☐ manager. shall not restrict any of the incarcerated person's rights to work on his criminal defense, send or receive mail, initiate writs, or communicate through approved channels with persons pertinent to his defense. (g) In no case shall access to courts and legal counsel be DSDPP Section 6, Chapter 3 – Discipline suspended as a disciplinary measure. ☒ ☐ ☐ Guidelines; Subsection V – Limitations of Disciplinary Actions; Subdivision A4 1084 DISCIPLINARY RECORDS All incarcerated persons’ records are maintained in the agency’s VCIJIS System. Penal Code Section 4019.5 requires that a record is kept ☒ ☐ ☐ of all disciplinary actions administered therefore. This requirement may be satisfied by retaining copies of rule violation reports and report of the disposition of each. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 39 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1206.5 MANAGEMENT OF COMMUNICABLE VCSO Policy Manual – Section 1002 – DISEASES IN A CUSTODY SETTING Communicable Diseases (a) The responsible physician, in conjunction with the This policy was last updated in 2023. It is facility administrator and the county health officer, shall under constant review based on the CDC develop a written plan to address the identification, and local public health guidelines. It is also treatment, control and follow-up management of processed via Lexipol. tuberculosis and other communicable diseases. The plan shall cover the intake screening procedures, The policy contains information specific to identification of relevant symptoms, referral for a medical the identification, treatment, and housing evaluation, treatment responsibilities during plan to mitigate the spread of pandemic incarceration and coordination with public health officials disease. for follow-up treatment in the community. The plan shall reflect the current local incidence of communicable All newly booked inmates are tested for diseases which threaten the health of incarcerated COVID and are quarantined when they people and staff. exhibit symptoms, have been exposed, or test positive. ☒ ☐ ☐ All inmates are offered the opportunity to accept vaccinations while in custody and are reported to public health upon release. DSDPP Section 7, Chapter – Reception/ Booking Procedures; Subsection III – Evaluation of Prisoner’s Physical Condition, Subdivision D – Communicable Diseases: Arrestee(s) taken into custody with body fluids on their persons shall be booked at the PTDF only and temporarily isolated from other inmates during the booking process. A magnetic sign with "Isolated/Contaminated Area" shall be posted on the area where the inmate is being isolated. If the arrestee's clothing or property is contaminated refer to the policy on the handling of contaminated property. (b) Consistent with the above plan, the health authority The most current iteration of the agency’s shall, in cooperation with the facility administrator and the Communicable Disease Policy was reviewed county health officer, set forth in writing, policies and and BSCC staff verified that the following procedures in conformance with applicable state and ☒ ☐ ☐ criteria is contained in the agency policy. federal law, which include, but are not limited to: (1) The types of communicable diseases to be reported; (2) The persons who shall receive the medical VCSO Policy Manual – Section 1002 – reports; ☒ ☐ ☐ Communicable Diseases (3) Sharing of medical information with incarcerated VCSO Policy Manual – Section 1002 – persons and custody staff; ☒ ☐ ☐ Communicable Diseases (4) Medical procedures required to identify the VCSO Policy Manual – Section 1002 – presence of disease(s) and lessen the risk of ☒ ☐ ☐ Communicable Diseases exposure to others; (5) Medical confidentiality requirements; VCSO Policy Manual – Section 1002 – ☒ ☐ ☐ Communicable Diseases 6045 Ventura County Todd Road Jail II PRO 23-24 Page 40 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) Housing considerations based upon behavior, VCSO Policy Manual – Section 1002 – medical needs, and safety of the affected ☒ ☐ ☐ Communicable Diseases incarcerated persons; (7) Provisions for consent by an incarcerated person VCSO Policy Manual – Section 1002 – that address the limits of confidentiality; and, ☒ ☐ ☐ Communicable Diseases (8) Reporting and appropriate action upon the VCSO Policy Manual – Section 1002 – possible exposure of custody staff to a ☒ ☐ ☐ Communicable Diseases communicable disease. 1211 SICK CALL DSDPP Section 12, Chapter 17 – Medical Lines, Treatment, and Pill Call The facility administrator, in cooperation with the health authority, shall develop written policies and procedures, BSCC reviewed redacted samples of daily which provide daily sick call for all incarcerated persons ☒ ☐ ☐ sick call lists from January 2023 to the or provision made that any incarcerated person present to verify sick call was conducted daily requesting medical/mental health attention be given such by medical and mental health staff (registered attention. nurses, nurse practitioners, medical doctors, and/or psychiatrists). 1240 FREQUENCY OF SERVING DSDPP Section 12, Chapter 10 – Feeding/ Inmate Meals: All food prepared for inmate In Temporary Holding, Type I, II, and III facilities, and consumption will conform to the standards those Type IV facilities where food is served, food shall established by the Food Services Manager be served three times in any 24-hour period. At least one and will meet or exceed state regulations. of these meals shall include hot food. Supplemental food must be served to incarcerated persons if more than 14 The Security Deputy/Quad SST shall ensure hours pass between evening and morning meals. one hot tray and one cold tray is served to Additionally, supplemental food must be served to people each inmate, unless an inmate’s designated on medical diets in less than the time period outlined diet dictates otherwise. above, if prescribed by the responsible physician. ☒ ☐ ☐ According to the Food Services Manager, all three meals served throughout the day include a hot tray. During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. A minimum of fifteen minutes shall be allowed for the DSDPP Section 12, Chapter 10 – Feeding/ actual consumption of each meal except for those on Inmate Meals: Incarcerated persons will be medical diets where the responsible physician has allowed thirty minutes to complete each meal. prescribed additional time. During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. Provisions shall be made for incarcerated persons who DSDPP Section 12, Chapter 10 – Feeding/ may miss a regularly scheduled facility meal. They shall Inmate Meals; Subsection I – Ordering Extra be provided with a substitute meal and beverage, and on Regular Meals: Upon request for additional ☒ ☐ ☐ medical diets shall be provided with their prescribed trays, Food Services will prepare the trays, meal. mark the location, and send them to the intended destination. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 41 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1260 STANDARD INSITUTIONAL CLOTHING DSDPP Section 12, Chapter 5 – Clothing/Linen/Bedding Issuance and The standard issue of climatically suitable clothing to Exchange; General Provisions incarcerated people held after arraignment in all but ☒ ☐ ☐ Court Holding, Temporary Holding, and Type IV facilities shall include, but not be limited to: (a) Clean socks and footwear; (b) Clean outergarments; and, DSDPP Section 12, Chapter 5 – ☒ ☐ ☐ Clothing/Linen/Bedding Issuance and Exchange; General Provisions (c) Clean undergarments; DSDPP Section 12, Chapter 5 – ☒ ☐ ☐ Clothing/Linen/Bedding Issuance and Exchange; General Provisions (1) For males – shorts and undershirt, and DSDPP Section 12, Chapter 5 – ☒ ☐ ☐ Clothing/Linen/Bedding Issuance and Exchange; General Provisions (2) For females – bra and two pairs of panties. DSDPP Section 12, Chapter 5 – ☒ ☐ ☐ Clothing/Linen/Bedding Issuance and Exchange; General Provisions The person’s personal undergarments and footwear may Personal undergarments and/or footwear are be substituted for the institutional undergarments and only substituted for institutional clothing if a footwear specified in this regulation. This option ☒ ☐ ☐ medical issue exists and the items are notwithstanding, the facility has the primary responsibility approved by medical staff. to provide the personal undergarments and footwear. All issued and exchanged clothing shall be clean and free DSDPP Section 12, Chapter 5 – of holes or tears, reasonably fitted, durable, easily Clothing/Linen/Bedding Issuance and laundered and repaired. Undergarments shall be clean, Exchange: Clothing, Linen, and Bedding; free of holes or tears, and substantially free of stains. General Provisions – All Clothing and Individuals shall be able to select the garment type more bedding will be clean and free from holes and ☒ ☐ ☐ compatible with their gender identity and gender tears. Clean undergarments – Shall be expression. substantially free from stains. Individuals shall be able to select the garment type more compatible with their gender identity or expression. 1264 CONTROL OF VERMIN IN PERSONAL DSDPP Section 12, Chapter 6 – CLOTHING Contaminated Clothing/Linen Exchange/ Delousing Procedures; Contaminated There shall be written policies and procedures developed Clothing/Linen Exchange Procedure by the facility administrator to control contamination ☒ ☐ ☐ and/or spread of vermin in all incarcerated people’s personal clothing. Infested clothing shall be cleaned, disinfected, or stored in a closed container so as to eradicate or stop the spread of vermin. 1265 ISSUE OF PERSONAL CARE ITEMS DSDPP Section 7, Chapter 6 – Reception and Booking Procedures There shall be written policies and procedures developed ☒ ☐ ☐ by the facility administrator for the issue of personal hygiene items. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 42 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Each menstruating person shall be provided with sanitary DSDPP Section 12, Chapter 25 – Supervising napkins, panty liners, and tampons as requested with no Inmates of the Opposite Sex; Subsection VI – maximum allowance. Inmate Hygiene: Females shall be issued sanitary napkins and/or tampons, as needed. During the onsite inspection, BSCC staff noticed there were ample supplies of feminine hygiene products readily available. BSCC staff spoke with incarcerated persons ☒ ☐ ☐ who identified as females and received no complaints of accessibility to feminine hygiene products. During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. Each person to be held over 24 hours who is unable to DSDPP Section 7, Chapter 6 – Reception and supply themself with the following personal care items, Booking Procedures, Subsection V – Dress- because of either indigency or the absence of a canteen, In Procedure shall be issued: (a) Toothbrush, DSDPP Section 12, Chapter 7 - Commissary ☒ ☐ ☐ During the dress-in procedure, the incarcerated individual is allotted a shower and provided jail clothing. In addition, the incarcerated person is given a towel, property box, and admission kit. The admission kit includes a comb, toothbrush, toothpaste, pencil, and one blue commissary order form. (b) Dentifrice, DSDPP Section 7, Chapter 6 – Reception and Booking Procedures, Subsection V – Dress- In Procedure DSDPP Section 12, Chapter 7 - Commissary ☒ ☐ ☐ During the dress-in procedure, the incarcerated individual is allotted a shower and provided jail clothing. In addition, the incarcerated person is given a towel, property box, and admission kit. The admission kit includes a comb, toothbrush, toothpaste, pencil, and one blue commissary order form. (c) Soap, DSDPP Section 7, Chapter 6 – Reception and Booking Procedures, Subsection V – Dress- In Procedure During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 43 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Comb, and DSDPP Section 7, Chapter 6 – Reception and Booking Procedures, Subsection V – Dress- In Procedure DSDPP Section 12, Chapter 7 - Commissary ☒ ☐ ☐ During the dress-in procedure, the incarcerated individual is allotted a shower and provided jail clothing. In addition, the incarcerated person is given a towel, property box, and admission kit. The admission kit includes a comb, toothbrush, toothpaste, pencil, and one blue commissary order form. (e) Shaving implements. DSDPP Section 12, Chapter 1 – Access to Haircuts/ Electric Hair Clippers and Shavers: Inmates will be afforded the opportunity to shave daily using a battery-operated electric shaver. Electric hair clippers and nail clippers however, are generally available to all inmates housed at Detention Facilities. ☒ ☐ ☐ It will be the practice of Detention Facilities that in unsentenced felony cases, haircuts not be allowed until after arraignment. Per Title 15, Section 1267, if the inmate has not been arraigned within thirty days and there is no court order restricting a haircut, the inmate is entitled to a haircut. Personal care items shall be issued within the first 12 DSDPP Section 7, Chapter 6 – Reception and hours of housing assignment. Booking Procedures, Subsection V – Dress- In Procedure During the dress-in procedure, the ☒ ☐ ☐ incarcerated individual is allotted a shower and provided jail clothing. In addition, the incarcerated person is given a towel, property box, and admission kit. The admission kit includes a comb, toothbrush, toothpaste, pencil, and one blue commissary order form. Incarcerated persons shall not be required to share any DSDPP Section 7, Chapter 6 – Reception and personal care items listed in items “a” through “d.” Booking Procedures During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. Incarcerated people will not share disposable razors. DSDPP Section 12, Chapter 1 – Access to Haircuts/ Electric Hair Clippers and Shavers During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 44 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Double edged safety razors, electric razors, and other DSDPP Section 12, Chapter 1 – Access to shaving instruments capable of breaking the skin, when Haircuts/ Electric Hair Clippers and Shavers: shared among incarcerated people, must be disinfected Inmates will be afforded the opportunity to between individual uses by the method prescribed by the shave daily using a battery-operated electric State Board of Barbering and Cosmetology in Sections shaver. Electric hair clippers and nail 979 and 980, Division 9, Title 16, California Code of clippers however, are generally available to Regulations. all inmates housed at Detention Facilities. ☒ ☐ ☐ It will be the practice of Detention Facilities that in unsentenced felony cases, haircuts not be allowed until after arraignment. Per Title 15, Section 1267, if the inmate has not been arraigned within thirty days and there is no court order restricting a haircut, the inmate is entitled to a haircut. 1266 SHOWERING DSDPP Section 6, Chapter 10 – Incarcerated Person Rights; Subsection I. There shall be written policies and procedures developed Standards for Adult Local Detention by the facility administrator for showering/bathing. Facilities; Subdivision E3: Toilet, Showering/bathing, and hand washing ☒ ☐ ☐ facilities – Inmates shall be permitted to shower/bathe upon assignment to a housing unit (showering during the booking process satisfies this initial requirement) and at least every other day or more often if possible; Incarcerated persons shall be permitted to shower/bathe DSDPP Section 6, Chapter 10 – upon assignment to a housing unit and at least every Incarcerated Person Rights; Subsection I. other day or more often if possible. Standards for Adult Local Detention Facilities; Subdivision E3: Toilet, Showering/bathing, and hand washing facilities – Inmates shall be permitted to shower/bathe upon assignment to a housing ☒ ☐ ☐ unit (showering during the booking process satisfies this initial requirement) and at least every other day or more often if possible. During the onsite inspection, there were no complaints from incarcerated persons of not having access to showers on a daily basis. Absent exigent circumstances, no person shall be DSDPP Section 6, Chapter 10 – Incarcerated prohibited from showering at least every other day Person Rights following assignment to a housing unit. If showering is prohibited, it must be approved by the facility manager or During the documentation review, BSCC staff designee, and the reason(s) for prohibition shall be ☒ ☐ ☐ provided technical assistance to ensure this documented. portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 45 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1267 HAIR CARE SERVICES DSDPP Section 12, Chapter 1 – Access to Haircuts/ Electric Hair Clippers and Shavers: (a) Hair care services shall be available. Inmates will be afforded the opportunity to shave daily using a battery-operated electric shaver. Electric hair clippers and nail clippers however, are generally available to all inmates housed at Detention Facilities. ☒ ☐ ☐ It will be the practice of Detention Facilities that in unsentenced felony cases, haircuts not be allowed until after arraignment. Per Title 15, Section 1267, if the inmate has not been arraigned within thirty days and there is no court order restricting a haircut, the inmate is entitled to a haircut. (b) Except those who may not shave for reasons of DSDPP Section 12, Chapter 1 – Access to identification in court, incarcerated people shall be Haircuts/ Electric Hair Clippers and Shavers: allowed to shave daily and receive hair care services at Inmates will be afforded the opportunity to least once a month. The facility administrator may shave daily using a battery-operated electric suspend this requirement in relation to people who are shaver. Electric hair clippers and nail considered to be a danger to themselves or others. clippers however, are generally available to all inmates housed at Detention Facilities. ☒ ☐ ☐ It will be the practice of Detention Facilities that in unsentenced felony cases, haircuts not be allowed until after arraignment. Per Title 15, Section 1267, if the inmate has not been arraigned within thirty days and there is no court order restricting a haircut, the inmate is entitled to a haircut. (c) Equipment shall be disinfected, after each use, by a DSDPP Section 12, Chapter 1 – Access to method approved by the State Board of Barbering and Haircuts/ Electric Hair Clippers and Shavers; Cosmetology to meet the requirements of Title 16, Subsection 2 – Cleaning/ Disinfecting Division 9, Sections 979 and 980, California Code of Process: Hair clippers must be cleaned after ☒ ☐ ☐ Regulations. every use. The agency utilizes Clippercide to disinfect clippers. 1270 STANDARD BEDDING AND LINEN ISSUE DSDPP Section 12, Chapter 5 – Clothing/Linen/Bedding Issuance and The standard issue of clean suitable bedding and linens, Exchange for each incarcerated person entering a living area who is expected to remain overnight, shall include, but not be The items required are issued to limited to: incarcerated persons upon the “dress in” (a) one serviceable mattress which meets the portion of the booking process. ☒ ☐ ☐ requirements of Section 1272 of these regulations; DSDPP Section 6, Chapter 10 – Incarcerated Person Rights; Standards for Adult Local Detention Facilities; Subsection E: Inmates have a right to a healthful environment which includes (7.) Clothing, mattress, and bedding. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 46 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) one mattress cover or one sheet; DSDPP Section 12, Chapter 5 – Clothing/Linen/Bedding Issuance and Exchange According to the agency’s policy, incarcerated persons receive two (2) sheets. ☒ ☐ ☐ DSDPP Section 6, Chapter 10 – Incarcerated Person Rights; Standards for Adult Local Detention Facilities; Subsection E: Inmates have a right to a healthful environment which includes (7.) Clothing, mattress, and bedding. (c) one towel; and, DSDPP Section 12, Chapter 5 – Clothing/Linen/Bedding Issuance and ☒ ☐ ☐ Exchange (d) one blanket or more depending up on climatic DSDPP Section 12, Chapter 5 – conditions. Clothing/Linen/Bedding Issuance and ☒ ☐ ☐ Exchange Policy and procedure shall require that items (a), (b), and DSDPP Section 12, Chapter 5 – (d) above be provided prior to the first night in the facility. Clothing/Linen/Bedding Issuance and Exchange ☒ ☐ ☐ Incarcerated persons are provided said items upon the “dress in” portion of the booking process. Two blankets or sleep bag may be issued in place of one DSDPP Section 12, Chapter 5 – mattress cover or one sheet at the request of the Clothing/Linen/Bedding Issuance and incarcerated person. Exchange During the documentation review, BSCC staff ☒ ☐ ☐ provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. 1280 FACILITY SANITATION, SAFETY, AND DSDPP Section 12, Chapter 9 – Daily MAINTENANCE Housing Unit Inspections: Daily morning inspections of all housing units to ensure The facility administrator shall develop written policies inmate housing areas are clean and free of and procedures for the maintenance of an acceptable graffiti and/or vandalism, and identify any level of cleanliness, repair and safety throughout the threats to facility security. facility. Such a plan shall provide for a regular schedule ☒ ☐ ☐ of housekeeping tasks and inspections to identify and Staff shall ensure the housing area is clean correct unsanitary or unsafe conditions or work practices and jail fixtures and equipment are which may be found. maintained in proper working order. Maintenance requests should be completed for maintenance issues not previously reported. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 47 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Medical care housing as described in Title 24, Part 2, DSDPP Section 12, Chapter 9 – Daily Section 1231.2.14, shall be cleaned and sanitized Housing Unit Inspections: Daily morning according to policies and procedures established by the inspections of all housing units to ensure health authority. inmate housing areas are clean and free of graffiti and/or vandalism, and identify any threats to facility security. Staff shall ensure the housing area is clean and jail fixtures and equipment are maintained in proper working order. ☒ ☐ ☐ Maintenance requests should be completed for maintenance issues not previously reported. During the documentation review, BSCC staff provided technical assistance to ensure this portion of the DSDPP corresponds accordingly with the regulation. DSDPP was updated and information was immediately relayed to all VCSO personnel. DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Are minors held in this facility? Minors/Juveniles are not held or brought to this facility. If yes, the following sections, including those ☐ ☐ ☒ summarized in Title 15, Article 8, apply (Minors in Jails). Note: Reference PC § 207.1(b), 207.6, 707.1. 42 USC 5633 SECTION 223(a)(12) SEPARATION Minors/Juveniles are not held or brought to this facility. Juveniles are not confined or detained in any facility in ☐ ☐ ☒ which they have contact with adult prisoners. Note: Reference WIC § 208. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR Minors/Juveniles are not held or brought to IN AN ADULT DETENTION FACILITY this facility. The facility administrator shall develop policy and ☐ ☐ ☒ procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 1101 RESTRICTIONS ON CONTACT WITH Minors/Juveniles are not held or brought to INCARCERATED ADULTS this facility. The facility administrator shall establish policies and procedures to restrict sight and sound contact, as ☐ ☐ ☒ defined in Section 1006, between detained minors and adults confined in the facility. The policies and procedures should consider trauma-informed approaches in protecting minors from contact. In situations where brief or accidental contact may occur, such as booking or facility movement, facility staff (trained in the supervision of incarcerated people) shall ☐ ☐ ☒ maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 48 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1102 CLASSIFICATION Minors/Juveniles are not held or brought to this facility. The facility administrator shall develop and implement a ☐ ☐ ☒ written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include the following: (a) a procedure for receiving and transmitting information regarding minors who present a risk or hazard to self or others while confined at the facility, and ☐ ☐ ☒ the separation of such minors to the extent possible within the limits of the facility. (b) a procedure to provide care for any minor who appears to be in need of or who requests medical, mental health, or developmental disability treatment. ☐ ☐ ☒ Written procedures shall be established by the responsible health administrator in cooperation with the facility administrator. (c) a suicide prevention program designed to identify, monitor, and provide treatment to those minors who ☐ ☐ ☒ present a suicide risk. (d) provide that minors be housed separately from adults and not be allowed to come or remain in contact ☐ ☐ ☒ with adults except as provided in Section 208(c) of the Welfare and Institutions Code. 1103 RELEASE PROCEDURES Minors/Juveniles are not held or brought to this facility. Facility staff shall notify the parents or guardians prior to ☐ ☐ ☒ the release of a minor. The minor's personal clothing and valuables shall be returned to the minor, parents or guardian, upon the minor's release or consent. 1104 SUPERVISION OF MINORS Minors/Juveniles are not held or brought to this facility. The facility administrator shall develop and implement ☐ ☐ ☒ policy and procedures that provide for: (a) continuous around-the-clock supervision of minors with assurance that staff can hear and respond; and, (b) safety checks of minors at least once every 30 minutes. These safety checks shall include the direct visual observation of movement and skin. Safety checks shall not be replaced, but may be supplemented by, an ☐ ☐ ☒ audio/visual electronic surveillance system designed to detect overt, aggressive, or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented. 1105 RECREATIONAL PROGRAMS Minors/Juveniles are not held or brought to this facility. The facility administrator shall develop written policies and procedures to provide a recreation program that ☐ ☐ ☒ shall protect the welfare of minors and incarcerated adults, recognize facility security needs and comply with minimum jail standards for recreation (California Code of Regulations, Title 15, Section 1065). 6045 Ventura County Todd Road Jail II PRO 23-24 Page 49 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1106 DISCIPLINARY PROCEDURES Minors/Juveniles are not held or brought to this facility. Nothing in this regulation shall prevent the administrator from removing a detained minor from the general population or program for reasons of the minor's mental or physical health; or under any circumstances in which ☐ ☐ ☒ the safety of the minor, incarcerated adults, staff, the program or community is endangered, pending a disciplinary action or review. With the exceptions noted below, the provisions of Section 1080-1084 shall apply when a minor is involved in disciplinary actions. (a) Pursuant to Welfare and Institutions Code Section 208.3, minors may not be placed in room confinement ☐ ☐ ☒ for disciplinary purposes. (b) Permitted forms of discipline include: ☐ ☐ ☒ (1) temporary loss of privileges; and, (2) loss of privileges mandated by applicable ☐ ☐ ☒ regulations. (c) Access to visitation and recreation shall be restricted only after a second level review by a supervisor or ☐ ☐ ☒ manager and shall not extend beyond five days without subsequent review. (d) Prohibited forms of discipline include: ☐ ☐ ☒ (1) discipline that does not fit the violation; (2) corporal punishment; ☐ ☐ ☒ (3) discipline imposed by incarcerated persons; ☐ ☐ ☒ (4) placement in safety cells, sobering cells, or any other cell not specifically designated for the ☐ ☐ ☒ detention of minors; (5) deprivation of food; and, ☐ ☐ ☒ (6) room confinement. ☐ ☐ ☒ 1120 EDUCATION PROGRAM FOR MINORS IN Minors/Juveniles are not held or brought to JAILS this facility. Whenever a minor is held in a Type II or III facility, the ☐ ☐ ☒ facility administrator shall coordinate with the County Department of Education or County Superintendent of Schools to provide education programs as required by Section 48200 of the Education Code. 1122.5 PREGNANT MINORS Minors/Juveniles are not held or brought to this facility. (a) The health administrator, in cooperation with the ☐ ☐ ☒ facility administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant ☐ ☐ ☒ minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: 6045 Ventura County Todd Road Jail II PRO 23-24 Page 50 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) DETENTION OF MINORS TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) A minor known to be pregnant or in recovery after delivery or termination of the pregnancy shall ☐ ☐ ☒ not be restrained by the use of leg or waist restraints, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery or termination of the pregnancy, shall not be restrained by the wrists, ☐ ☐ ☒ ankles, or both, unless deemed necessary for the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, ☐ ☐ ☒ labor, delivery, or recovery after delivery or termination of the pregnancy determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, they shall be advised, orally or in writing, of the ☐ ☐ ☒ standards and policies governing pregnant minors. 6045 Ventura County Todd Road Jail II PRO 23-24 Page 51 of 51 A353 Type II & III PRO eff. 4/2023 (23-24).dot (rev. 12/23) ADULT TYPE I, II, III AND IV FACILITIES PHYSICAL PLANT EVALUATION The Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 6/94; 2/99; 2001; 2005; 2008; 2010; 2013; 2017; 2019 BSCC Code: 6045 FACILITY NAME: Ventura County Todd Road Jail FACILITY TYPE: II 6/94: ☐ 2/99: ☐ 2001: ☐ 2005: ☐ 2008: ☐ 2010: ☐ APPLICABLE REGULATIONS (Check All That Apply): 2013: ☐ 2017: ☒ 2019: ☐ 1988: ☒ FIELD REPRESENTATIVE: Jovin Adamos DATE: 11/29/23 TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.1 RECEPTION AND BOOKING Prior to entering the secured areas of the facility, there are several weapons lockers in Facilities where booking and housing occur shall have the administrative area and vehicle sallyport. ☒ ☐ ☐ the following space and equipment: 1. Weapons locker as specified in Section 1231.3.12. 2. A cell or room for the confinement of inmates pending their booking, complying with Section ☒ ☐ ☐ 1231.2.2. 3. A sobering cell as described in Section 1231.2.4 There are no sobering cells in this facility. if intoxicated, inmates who may pose a danger to Incarcerated persons in need of a sobering ☐ ☐ ☒ themselves or others are held. cell are transferred to the Pre-Trial Detention Facility (Main Jail). For those facilities that accept male and female There are no sobering cells in this facility. intoxicated inmates two sobering cells shall be ☐ ☐ ☒ Incarcerated persons in need of a sobering provided. cell are transferred to the Main Jail. 4. Access to a shower within the secure portion of ☒ ☐ ☐ the facility. 5. Provide access to a secure vault or storage Items are stored and secured at the Main ☐ ☐ ☒ space for inmate valuables. Jail. 1231.2.2 TEMPORARY HOLDING CELL OR ROOM ☒ ☐ ☐ A temporary holding cell or room shall: 1. Contain a minimum of 10 square feet (0.93 m2) of floor area per inmate; 2. Be limited to no more than 16 inmates; ☒ ☐ ☐ 3. Be no smaller than 40 square feet (3.7 m2) and have a clear ceiling height of 8 feet (2438 mm) or ☒ ☐ ☐ more; 4. Contain seating to accommodate all inmates as ☒ ☐ ☐ required in Section 1231.3; 5. Contain a toilet, wash basin and drinking ☒ ☐ ☐ fountain as specified in Section 1231.3; 6045 Ventura County Todd Road Jail II PHY 23-24 Page 1 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 6. Maximize visual supervision of inmates by staff; ☒ ☐ ☐ and 7. When located in a temporary holding facility, the cell or room shall be equipped with a bunk if ☒ ☐ ☐ inmates are to be held longer than 12 hours. 1231.2.3 TEMPORARY STAGING CELL OR There are no cells or rooms for temporary ROOM staging in this facility. A temporary staging cell or room shall: ☐ ☐ ☒ 1. Be constructed for the purpose of holding inmates who have been classified and segregated in accordance with Sections 1050 and 1053 of Title 15, Division 1, California Code of Regulations. 2. Be limited to holding inmates up to four hours. ☐ ☐ ☒ 3. Be limited to no more than 80 inmates. ☐ ☐ ☒ 4. Contain a minimum of 10 square feet (0.93 m2) of floor area per inmate and a clear ceiling height ☐ ☐ ☒ of 8 feet (2438 mm) or more. 5. Be no smaller than 160 square feet (14.9 m2). ☐ ☐ ☒ 6. Contain seating to accommodate all inmates as ☐ ☐ ☒ required in Section 1231.3. 7. Contain toilet, wash basin and drinking fountain ☐ ☐ ☒ as specified in Section 1231.3. 8. Maximize visual supervision of inmates by staff. ☐ ☐ ☒ 1231.2.4 SOBERING CELL There are no sobering cells in this facility. Incarcerated persons in need of a sobering A sobering cell shall: ☐ ☐ ☒ cell are transferred to the Main Jail. 1. Contain a minimum of 20 square feet (1.9 m2) of floor area per inmate; 2. Be limited to eight inmates; ☐ ☐ ☒ . 3. Be no smaller than 60 square feet (5.6 m2) and have a clear ceiling height of 8 feet (2438 mm) or ☐ ☐ ☒ more; 4. Contain a toilet, wash basin and drinking ☐ ☐ ☒ fountain as specified in Section 1231.3; 5. Have padded partitions located next to toilet fixture in such a manner that they provide support ☐ ☐ ☒ to the user; 6. Maximize visual supervision of inmates by staff; ☐ ☐ ☒ 7. Be padded on the floor as specified in Section ☐ ☐ ☒ 1231.3; and, 8. Have accessible a shower in the secure portion ☐ ☐ ☒ of the facility. 6045 Ventura County Todd Road Jail II PHY 23-24 Page 2 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.5 SAFETY CELL There are four safety cells within the facility; two in the intake area and two in the newer A safety cell shall: clinic area. 1. Contain a minimum of 48 square feet (4.5 m2) of ☒ ☐ ☐ floor area with no one floor dimension being less than 6 feet (1829 mm) and a clear ceiling height of 8 feet (2438 mm) or more; 2. Be limited to one inmate; ☒ ☐ ☐ 3. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, ☒ ☐ ☐ the controls for which must be located outside of the cell; 4. Be padded as specified in Section 1231.3; ☒ ☐ ☐ 5. Be equipped with a variable intensity, security- type lighting fixture which is inaccessible to the ☒ ☐ ☐ inmate occupant, control of which is located outside of the cell; 6. Provide one or more vertical view panels not more than 4 inches (102 mm) wide nor less than 24 ☒ ☐ ☐ inches (610 mm) long which shall provide a view of the entire room; 7. Provide a food pass with lockable shutter, no more than 4 inches (102 mm) high, and located between 26 inches (660 mm) and 32 inches (813 ☒ ☐ ☐ mm) as measured from the bottom of the food pass to the floor; and, 8. Any wall or ceiling mounted devices must be ☒ ☐ ☐ inaccessible to the inmate occupant. 1231.2.6 SINGLE-OCCUPANCY CELLS There are two single cells used for “special use” and all of the units in the Health and ☒ ☐ ☐ Single-occupancy cells shall: Programming Unit are single cell housing. 1. Have a maximum capacity of one inmate; 2. Contain a minimum of 60 square feet (5.6 m2) of floor area in Type I facilities and 70 square feet (6.5 ☒ ☐ ☐ m2) of floor area in Type II and Type III facilities; 3. Have a minimum clear ceiling height of 8 feet (2438 mm) and a minimum width of 6 feet (1829 ☒ ☐ ☐ mm); 4. Contain a toilet, wash basin and drinking ☒ ☐ ☐ fountain as specified in Section 1231.3; and 5. Contain a bunk, desk and seat as specified in Section 1231.3. ☒ ☐ ☐ Exception: A Type I facility does not require a desk and seat. 1231.2.7 DOUBLE-OCCUPANCY CELLS ☒ ☐ ☐ Double-occupancy cells shall: 1. Have a maximum capacity of two inmates; 6045 Ventura County Todd Road Jail II PHY 23-24 Page 3 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 2. Contain a minimum of 60 square feet (5.6 m2) of floor area in Type I facilities and 70 square feet (6.5 ☒ ☐ ☐ m2) of floor area in Type II and Type III facilities; 3. Have a minimum clear ceiling height of 8 feet (2438 mm) and a minimum width of 6 feet (1829 ☒ ☐ ☐ mm); 4. Contain a toilet, wash basin and drinking ☒ ☐ ☐ fountain as specified in Section 1231.3; and 5. Contain two bunks, and at least one desk and seat as specified in Section 1231.3. ☒ ☐ ☐ Exception: A Type I facility does not require a desk and seat. 1231.2.8 DORMITORIES There are no dormitories in this facility. Dormitories shall: 1. Contain a minimum of 50 square feet (4.7 m2) of floor area per inmate for a single-bed unit; a ☐ ☐ ☒ minimum of 70 square feet (7 m2) for a double-bed unit; and a minimum of 90 square feet (9.3 m2) for triple-bed unit and have a minimum ceiling height of 8 feet (2438 mm); 2. Be designed for no more than 64 inmates and no ☐ ☐ ☒ fewer than four inmates; 3. Provide access to water closets separate from the wash basin and drinking fountains as specified ☐ ☐ ☒ in Section 1231.3; and 4. In other than Type I facilities, provide storage space for personal items and clothing for each ☐ ☐ ☒ occupant. 1231.2.9 DAYROOMS Dayrooms or dayroom space shall: ☒ ☐ ☐ 1. Contain 35 square feet (3.3 m2) of floor area per inmate in width in front of cells/rooms; 2. Contain tables and seating to accommodate the ☒ ☐ ☐ maximum number of inmates; 3. Provide access to water closets, wash basins and drinking fountains as specified in Section ☒ ☐ ☐ 1231.3; 4. Provide access to a shower or showers as ☒ ☐ ☐ specified in Section 1231.3; and 5. Be provided to all inmates in Type II and Type III facilities (except those housed in special-use cells) and to inmate workers in Type I facilities. Dayroom space as described in this section may be a part of ☒ ☐ ☐ a single occupancy cell used for administrative segregation or a dormitory, in which case the floor area of the cell or a dormitory must be increased by the square footage required for the dayroom. 6045 Ventura County Todd Road Jail II PHY 23-24 Page 4 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.10 EXERCISE AREA Each housing area has a recreation yard. The facility typically rotates housing units in An outdoor exercise area or areas must be provided in increments of 90 minutes. every Type II and Type III facility. The minimum clear height must be 15 feet (4572 mm) and the minimum ☒ ☐ ☐ number of square feet of surface area will be computed by multiplying 80 percent of maximum rated population by 50 square feet (4.7 m2) and dividing the result by the number of one-hour exercise periods per day. The exercise area must contain or provide free access to a toilet, wash basin, and drinking fountain as ☒ ☐ ☐ provided in Section 1231.3. There must be at least one exercise area of not less than 600 square feet (55.7 m2). The design shall ☒ ☐ ☐ facilitate security and supervision appropriate to the level of custody. Type IV facilities shall have an outdoor recreation area This is a Type II facility. ☐ ☐ ☒ or access to community recreation facilities. 1231.2.11 CORRECTIONAL PROGRAM/ There is multipurpose space located in each MULTIPURPOSE SPACE housing unit. The facility also has five vocational rooms in the main corridor. An area for correctional programming must be provided ☒ ☐ ☐ in every Type II and Type III facility. The program area and furnishings shall be designed to meet the needs specified by the facility’s program statement. Type IV facilities shall have multipurpose space for This is a Type II facility. games and activities, dining, visiting, TV meetings and ☐ ☐ ☒ quiet space for study and reading, such that activities do not conflict with each other. 1231.2.12 MEDICAL EXAMINATION ROOM Located in each housing unit. There must be a minimum of one suitably equipped medical examination room in every facility which ☒ ☐ ☐ provides on-site health care. The examination room shall be designed in consultation with the responsible physician/health authority. Such a medical examination room shall: 1. Be located within the security area and provide ☒ ☐ ☐ for privacy of the inmates; 2. Provide not less than 100 square feet (9.3 m2) of floor space with no single dimension less than 7 ☒ ☐ ☐ feet (2134 mm); 3. Provide hot and cold running water; ☒ ☐ ☐ 4. Provide lockable storage for medical supplies; ☒ ☐ ☐ 5. Provide an examination table; ☒ ☐ ☐ 6. Provide adequate lighting; and ☒ ☐ ☐ 7. Any room where medical procedures are provided must be equipped with hot and cold ☒ ☐ ☐ running water 6045 Ventura County Todd Road Jail II PHY 23-24 Page 5 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.13 PHARMACEUTICAL STORAGE SPACE In a secured steel cabinet within a secured room. Provide lockable storage space for medical supplies ☒ ☐ ☐ and pharmaceutical preparations as referenced by Title 15, California Code of Regulations, Section 1216. 1231.2.14 MEDICAL CARE HOUSING Health and Programming Unit ☒ ☐ ☐ There shall be some means to provide medical care and housing of ill and/or infirm inmates. When the program statement for a Type II or Type III facility indicates that medical care housing is needed, such housing must provide lockable storage space for ☒ ☐ ☐ medical instruments and must be located within the security area of the facility accessible to both female and male inmates, but not in the living area of either. The medical care housing unit shall be designed in ☒ ☐ ☐ consultation with the health authority. Medical/mental health areas may contain other than ☒ ☐ ☐ single occupancy cells. If negative pressure isolation rooms are being planned, they shall be designed to recognized industry ☒ ☐ ☐ standards. 1231.2.16 COMMISSARY In all Type II, III and IV facilities, except where community access is available, there shall be ☒ ☐ ☐ provisions made for inmates to purchase items (such as candy, toilet articles, stationery supplies, books, newspapers, and magazines, etc.). An area shall be provided for the secure storage of the ☒ ☐ ☐ stock for such inmate canteen items. 1231.2.17 DINING FACILITIES Incarcerated people eat in their module dayrooms. In all Type II, III and IV facilities which serve meals, ☐ ☐ ☒ dining areas shall be provided which will allow groups of inmates to dine together. Such dining areas shall not contain toilets, wash basins or showers in the same room without appropriate visual ☐ ☐ ☒ barrier. Wherever the facility contains a central dining room or rooms, it shall contain a minimum of 15 square feet (1.4 ☐ ☐ ☒ m2) of floor space and sufficient tables and seating for each inmate being fed. 1231.2.18 VISITING SPACE In person with and without barrier and video. There are 10 per housing area, plus an ADA ☒ ☐ ☐ Space shall be provided in all Types I, II, III and IV accessible area. facilities for in-person visiting. 6045 Ventura County Todd Road Jail II PHY 23-24 Page 6 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.19 SAFETY EQUIPMENT STORAGE Located in the Emergency Response Team room. A secure area shall be provided for the storage of ☒ ☐ ☐ safety equipment such as fire extinguishers, self- contained breathing apparatus, wire and barcutters, emergency lights, etc. 1231.2.20 JANITORS’ CLOSET One in each housing unit. In Type II facilities, at least one securely lockable ☒ ☐ ☐ janitors’ closet with sufficient area for the storage of cleaning implements and supplies must be provided within the security areas of the facility A mop sink shall also be available within the security area of the facility. In court holding, temporary holding, ☒ ☐ ☐ Types I, III and IV facilities, the closet need not be in the security area. 1231.2.21 STORAGE ROOMS One or more storage rooms shall be provided to accommodate a minimum of 80 cubic feet (2.3 m3) of storage area per inmate for inmate clothing and ☒ ☐ ☐ personal property, institutional clothing, bedding and supplies. Court holding, temporary holding and Type I facilities may be excluded from the storage space requirement for personal and institutional clothing unless clothing is issued. 1231.2.22 AUDIO MONITORING SYSTEM The facility is out of compliance with this regulation as the audio monitoring system in In court holding, temporary holding, Type I, Type II, and the holding cells in the receiving/intake area Type II facilities there shall be an inmate- or sound- were nonexistent. actuated audio monitoring system in temporary holding cells or rooms, temporary staging cells or rooms, ☐ ☒ ☐ sobering cells, safety cells, single and double occupancy cells, dormitories, dayrooms, exercise areas and correctional program/multipurpose space, which is capable of alerting personnel who can respond immediately. 1231.2.23 LAUNDRY FACILITIES Although this is a Type II facility, laundry is processed within the facility. In Type IV facilities, provision shall be made for ☐ ☐ ☒ washing and drying personal clothing by machines, either in the facility or in the community, if access is permitted for same. 1231.2.24 EMERGENCY POWER There are two backup generators that are tested each month. There shall be a source of emergency power in all detention facilities capable of providing minimal lighting ☒ ☐ ☐ in all housing units, activities areas, corridors, stairs, and central control points, and to maintain fire and life safety, security, communications, and alarm systems. Such an emergency power source shall conform to the requirements specified in Title 24, Part 3, Article 700, ☒ ☐ ☐ California Electrical Code, California Code of Regulations. 6045 Ventura County Todd Road Jail II PHY 23-24 Page 7 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.25 CONFIDENTIAL INTERVIEW ROOMS There must be a minimum of one suitably furnished interview room for confidential interviews in every ☒ ☐ ☐ facility which provides onsite health care. The interview room shall be designed in consultation with responsible custodial staff and health care staff. Such an interview room shall: 1. Be located within the security area accessible to ☒ ☐ ☐ both female and male inmates; and 2. Provide not less than 70 square feet (6.5 m2) of floor space with no single dimension less than 6 ☒ ☐ ☐ feet (1829 mm). 1231.2.26 ATTORNEY INTERVIEW SPACE All facilities except Type IV facilities shall include ☒ ☐ ☐ attorney interview areas which provide for confidential consultation with inmates. 1231.3.1 TOILETS/URINALS ☒ ☐ ☐ 1. Toilets/urinals must be provided in single- occupancy cells and double-occupancy cells. 2. In dormitories, toilets/urinals must be provided in There are no dormitories in this facility. ☐ ☐ ☒ a ratio to inmates of 1:10. 3. Toilets/urinals must be accessible to the ☒ ☐ ☐ occupants of day-rooms and exercise areas. 4. In temporary holding cells and temporary staging cells toilets/urinals must be provided in a ratio to ☒ ☐ ☐ inmates of 1:16. 5. In sobering cells toilets/urinals must be provided There are no sobering cells in this facility. ☐ ☐ ☒ in a ratio to inmates of 1:8. 6. One urinal or 2 feet (610 mm) of urinal trough may be substituted for each toilet up to one third of ☒ ☐ ☐ the total number of toilets required, except in those facilities or portions thereof used for females. 7. Toilet areas shall provide modesty for inmates ☒ ☐ ☐ with staff being able to visually supervise. 1231.3.2 WASH BASINS ☒ ☐ ☐ 1. Wash basins must be provided in single occupancy cells and double occupancy cells. 2. In dormitories, wash basins must be provided in There are no dormitories in this facility. ☐ ☐ ☒ a ratio to inmates of 1:10. 3. Wash basins must be accessible to the ☒ ☐ ☐ occupants of day-rooms and exercise areas 4. In temporary holding cells and temporary staging cells, wash basins must be provided in a ratio to ☒ ☐ ☐ inmates of 1:16. 6045 Ventura County Todd Road Jail II PHY 23-24 Page 8 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 5. In sobering cells, wash basins must be provided There are no sobering cells in this facility. ☐ ☐ ☒ in a ratio to inmates of 1:8. 6. Wash basins must be provided with hot and cold ☒ ☐ ☐ or tempered water. 7. Two feet (610 mm) of wash basin trough may be ☐ ☐ ☒ substituted for each basin required. 1231.3.3 DRINKING FOUNTAINS There must be a minimum of one drinking fountain in every single-occupancy cell, double-occupancy cell, ☒ ☐ ☐ dormitory, temporary holding cell, temporary staging cell, sobering cell, and be accessible to the occupants of day rooms and exercise areas. Additional drinking fountains shall be located in other areas of the facility so that drinking water will be ☒ ☐ ☐ available to inmates and staff. Such drinking fountains must meet the following minimum health requirements: 1. The drinking fountain bubbler shall be on an ☒ ☐ ☐ angle which prevents waste water from flowing over the drinking fountain bubbler. 2. Water flow shall be actuated by mechanical ☒ ☐ ☐ means. 1231.3.4 SHOWERS Must be available to all inmates on a ratio of at least ☒ ☐ ☐ one shower to every 20 inmates or fraction thereof and must provide hot and cold water or tempered water. Shower stalls/shower areas must be designed and constructed of materials which are impervious to water ☒ ☐ ☐ and soap so they may be easily cleaned. Shower areas shall provide modesty for inmates with ☒ ☐ ☐ staff being able to visually supervise. 1231.3.5 BEDS Must be elevated off the floor, have a solid bottom, and ☒ ☐ ☐ a sleeping surface of at least 30 inches (762 mm) wide and 76 inches (1930 mm) long. Multiple beds must have a minimum of 21 inches (533 ☒ ☐ ☐ mm) between bed pans. Except in minimum security areas, beds must be ☒ ☐ ☐ securely fastened to the floor or the wall. 1231.3.6 LIGHTING Lighting in housing units, dayrooms and activity areas must be sufficient to permit easy reading by a person ☒ ☐ ☐ with normal vision and shall not be less than 20 footcandles (215.2 lux) at desk level and in the grooming area. 6045 Ventura County Todd Road Jail II PHY 23-24 Page 9 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS Lighting shall be centrally controlled and/or occupant ☒ ☐ ☐ controlled in housing cells or rooms. Night lighting in these areas shall be sufficient to give ☒ ☐ ☐ good visibility for purposes of supervision In minimum-security areas, lighting may be supplied by ordinary lighting fixtures, and in areas of higher ☒ ☐ ☐ security, light fixtures must be of secure design. 1231.3.7 WINDOWS In housing areas of higher than minimum security, exterior windows which are constantly accessible to ☒ ☐ ☐ inmates for escape must be designed and constructed so that if broken out, the net area accessible for escape is no greater than 5 inches (127 mm) in one dimension. 1231.3.8 CELL PADDING There are no sobering cells in this facility. ☐ ☐ ☒ In sobering cells, the floor and partition shall be padded. In safety cells, padding must cover the entire floor, doors, and walls and everything on them to a clear ☒ ☐ ☐ height of 8 feet (2438 mm). All such padded cells must be equipped with a tamper resistant fire sprinkler as approved by the State Fire ☒ ☐ ☐ Marshal. All padding must be: 1. Approved for use by the State Fire Marshal; ☒ ☐ ☐ 2. Nonporous to facilitate cleaning; ☒ ☐ ☐ 3. At least 1/2-inch (12.7 mm) thick; ☒ ☐ ☐ 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal ☒ ☐ ☐ objects; 5. Firmly bonded to all padded surfaces to prevent ☒ ☐ ☐ tearing or ripping; and 6. Without any exposed seams susceptible to ☒ ☐ ☐ tearing or ripping. 1231.3.9 MIRRORS A mirror of a material appropriate to the level of security ☒ ☐ ☐ must be provided near each wash basin specified in these regulations. 1231.3.10 SEATING ☒ ☐ ☐ In temporary holding and temporary staging cells, seating must be securely fixed to the floor and/or wall. When bench seating is used, 18 inches (457 mm) of ☒ ☐ ☐ bench is seating for one person. 6045 Ventura County Todd Road Jail II PHY 23-24 Page 10 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) TITLE 24 SECTION YES NO N/A COMMENTS 1231.3.11 TABLE/SEAT In single- and double-occupancy cells, a table and seat ☒ ☐ ☐ for the purpose of writing and dining shall be provided. Exception: A Type I facility does not require a table and a seat. 1231.3.12 WEAPONS LOCKER Prior to entering the secured areas of the facility, there are several weapons lockers in ☒ ☐ ☐ A secure weapons locker shall be located outside the the administrative area and vehicle sallyport. security perimeter of the facility Such weapons lockers shall be equipped with individual compartments, each with an individual ☒ ☐ ☐ locking device. Weapons lockers are required in temporary and court holding facilities and in all facilities of higher than ☒ ☐ ☐ minimum security. 13-102(c)6 DESIGN REQUIREMENTS Design requirements as specified in Title 24, Part 1, 13- 102(c)6 are met. (See regulation for specific ☒ ☐ ☐ requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 6045 Ventura County Todd Road Jail II PHY 23-24 Page 11 of 11 A383 PHY Type I-IV (23-24).dot (rev.12/23) ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 6045 FACILITY: Ventura County Todd Road Jail TYPE: II RC: 856 FIELD REPRESENTATIVE: Jovin Adamos DATE: 11/29/23 ROOMS EACH ROOM EACH CELL FIXTURES* Cell Applicable # Total DIMENSIONS Location Type Standards Cells RC (L x W x H) # Beds RC T U W F S INTAKE 1 Holding 1988 1 16 (16) 215 ft² 1 1 1 Notes: Irregular. 55.7’ bench. 2 Holding 1988 1 16 (16) 215 ft² 1 1 1 Notes: Irregular. 55.7’ bench. 3 Holding 1988 1 3 (3) 5’7” x 11’8” 1 1 1 Notes: 5.3’ bench. 4 Holding 1988 1 3 (3) 5’7” x 11’8” 1 1 1 Notes: 5.3’ bench. 5 Holding 1988 1 16 (16) 215 ft² 1 1 1 Notes: Irregular. 55’7 bench. 6 Holding 1988 1 16 (16) 215 ft² 1 1 1 Notes: Irregular. 55.7’ bench 7 Holding 1988 1 5 (5) 5’7” x 11’8” 1 1 1 Notes: 8.5’ bench. 8 Holding 1988 1 5 (5) 5’7” x 11’8” 1 1 1 Notes: 8.5’ bench. Safety 1988 2 2 (2) 70 ft² MEDICAL Holding 1988 2 (7) (14) 7’6” x 10’8” 1 1 1 Note: * T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 6045 Ventura County Todd Road Jail II LASE 23-24 Page 1 of 4 A360 LASE Adult (23-24).dot (rev.12/23) ROOMS EACH ROOM EACH CELL FIXTURES* Cell Applicable # Total DIMENSIONS Location Type Standards Cells RC (L x W x H) # Beds RC T U W F S A UNIT Section 1 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 2 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 3 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 4 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 5 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 6 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 7 Double 1988 14 2 28 28 12’8’ x 6’1” 1 1 1 Notes: One shower per level per section; 14 showers in Unit A. One outdoor recreation yard for Unit A. B UNIT Section 1 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 2 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 3 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 4 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 5 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 6 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Notes: One shower per level per Section; 12 showers in Unit B. C UNIT Section 1 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 2 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 3 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 4 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 5 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 6 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Notes: One shower per level per section; 12 showers in Unit C. * T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 6045 Ventura County Todd Road Jail II LASE 23-24 Page 2 of 4 A360 LASE Adult (23-24).dot (rev.12/23) ROOMS EACH ROOM EACH CELL FIXTURES* Cell Applicable # Total DIMENSIONS Location Type Standards Cells RC (L x W x H) # Beds RC T U W F S SPECIAL USE Special Single 1988 2 1 (1) (2) 12’8’ x 6’1” 1 1 1 Use Notes: Between C/D; used as needed for special observation. D UNIT Section 1 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 2 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 3 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 4 Double 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 5 Holding 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Section 6 Holding 1988 16 2 32 32 12’8’ x 6’1” 1 1 1 Notes: One shower per level per section; 12 showers in Unit D. HEALTH AND PROGRAMMING UNIT MH SECTION Single 2017 10 1 1 10 1 0 1 1 0 1 Notes: Two showers located in common area/one is ADA. All 10 cells measured differently. They average from 12’7”x8’6”x10’ to 12’7”x9’7” and cell #6 is irregular shape. MH SECTION Single 2017 10 1 1 10 1 0 1 1 0 2 Notes: Two showers located in common area/one is ADA. All 10 cells measured differently. They average from 12’7”x8’6”x10’ to 12’7”x9’7” and cell #6 is irregular shape. MH SECTION Single 2017 10 1 1 10 1 0 1 1 0 3 Notes: Two showers located in common area/one is ADA. All 10 cells measured differently. They average from 12’7”x8’6”x10’ to 12’7”x9’7” and cell #6 is irregular shape. * T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 6045 Ventura County Todd Road Jail II LASE 23-24 Page 3 of 4 A360 LASE Adult (23-24).dot (rev.12/23) ROOMS EACH ROOM EACH CELL FIXTURES* Cell Applicable # Total DIMENSIONS Location Type Standards Cells RC (L x W x H) # Beds RC T U W F S MH SECTION Single 2017 10 1 1 10 1 0 1 1 0 4 Notes: Two showers located in common area/one is ADA. All 10 cells measured differently. They average from 12’7”x8’6”x10’ to 12’7”x9’7” and cell #6 is irregular shape. MH SECTION Single 2017 10 1 1 10 1 0 1 1 0 5 Notes: Two showers located in common area/one is ADA. All 10 cells measured differently. They average from 12’7”x8’6”x10’ to 12’7”x9’7” and cell #6 is irregular shape. MH SECTION Single 2017 10 1 1 10 1 0 1 1 0 6 Notes: Two showers located in common area/one is ADA. All 10 cells measured differently. They average from 12’7”x8’6”x10’ to 12’7”x9’7” and cell #6 is irregular shape. MH SECTION 7 701 Observation 2017 1 0 1 (1) 12’x14’5”x10’ 1 0 1 1 0 702 Observation 2017 1 0 1 (1) 12’x14’5”x10’ 1 0 1 1 0 12’7”x16’6”x10’ 703 Observation 2017 1 1 1 (1) 1 0 1 1 1 (Irreg.) 12’7”x13’9”x10’ 704 Observation 2017 1 1 1 (1) 1 0 1 1 1 (Irreg.) Note: 703 and 704 are negative air pressure rooms. One ADA shower in the common area. CLINIC 801 & 802 Safety 2017 2 0 1 (2) 1 0 0 0 0 803 & 804 Observation 2017 2 0 1 (2) 1 0 0 0 0 817 Holding 2017 1 9 (9) 7’7”x12’8”x9’ 1 0 1 1 0 Notes: One 6’ benches 818 Holding 2017 1 9 (9) 7’10”x12’8”x9’ 1 0 1 1 0 Notes: Two 6’ benches Note: There are two showers in the clinic area/one is ADA * T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 6045 Ventura County Todd Road Jail II LASE 23-24 Page 4 of 4 A360 LASE Adult (23-24).dot (rev.12/23)