Yolo County_Sheriff's Office Inspection Report (2020-2022 inspection cycle)

Initial Inspection Report 2020-2022 Biennial Inspection Cycle Date of Exit Briefing: 6/23/2022 Inspection Type: Biennial County: Yolo Facility Name(s): Yolo County Sheriff’s Office – Agency Wide BSCC #(s): 6090 6098 BSCC Type: II Facility Representatives: Captain Herman Oviedo, Lieutenant Dennis Gaines, Lieutenant Dallas Timm, Corporal Chand, Nurse Maria, and various male and female inmates. BSCC Field Representative: Kim Moule Corrective Action Plan Required? NO DATE CAP DUE TO BSCC: 3/18/2022 Current Items of Noncompliance: None Technical Assistance Provided On the date of inspection, the agency was unable to produce monthly fire life and safety inspections for two of the twenty-four months reviewed. The agency has experienced recent growth and change within their command and although they were able to produce monthly fire drills, inspection of safety equipment and sprinkler systems, the agency is encouraged to utilize a standardized form for monthly documentation of monthly fire life and safety inspections. The agency policy, written reports and disciplinary procedures were reviewed and although they are thorough and comprehensive, the agency is encouraged to review and modify used verbiage. Additional Information The Lienburger replacement facility is under construction and has undergone several Title 24 preliminary inspections. This facility will be fully inspected at the time of completion and prior to occupying. September 11, 2022 Tom Lopez, Sheriff Yolo County Sheriff’s Office or Sheriff’s Department 140 Tony Diaz Drive Woodland, CA 95776 RE: 2020/2022BIENNIALINSPECTION,PENALCODE6031,WELFARE&INSTITUTIONCODE209 YOLO COUNTY TYPE II, TEMPORARY CO-LOCATED FACILITY AT THE YCJJC AND COURT HOLDING FACILITIES Dear Sheriff Lopez: The 2020/2022 biennial inspection of the Yolo County Sheriff Office’s Jail and Court Holding Facilities has been completed. A pre-inspection briefing was held on March 23, 2022 and the facilities were inspected on June 23, 2022. The following facilities were inspected: Monroe Detention Center Yolo County Juvenile Yolo County Court Holding Detention Center Pursuant to Penal Code Section 6031, these inspections were performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for adult detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the Yolo County Jail, Monroe Detention Center. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information used to determine compliance. MANDATORY LOCAL INSPECTIONS In addition to the biennial inspection by the BSCC, inspections are also required annually by the County Health Officer and biennially by the State Fire Marshal or an authorized representative (Health and Safety Code Sections 101045 and 13146.1). Tom Lopez Sheriff Page 2 Results of those inspections are considered a part of this report. The dates of the local inspections are listed below. We encourage the practice of maintaining a permanent file for historical copies of all inspections including documentation of corrections made following the inspection. FACILITY NAME FIRE INSP. MEDICAL/MENTAL ENVIRONMENTAL NUTRITIONAL HEALTH HEALTH HEALTH Monroe Detention 6/10/2022 4/28/2022 12/14/2021 4/20/2022 Center Yolo County 9/13/2021 12/14/2020 9/30/2020 12/22/2020 Juvenile Detention Center Yolo County Court 6/10/2022 4/28/2022 2/08/2022 4/20/2022 Holding SCOPE OF THE INSPECTION The inspection consisted of a review of the Yolo County Sheriff’s Office Policy and Procedure Manual1, a site visit to review operations, physical plant, relevant documentation, and interviews with administration, facility staff, inmates, and collaborative partners. BSCC INSPECTION RESULTS Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Yolo County jail and Court Holding facilities. No corrective action is required at this time. The agency is encouraged to utilize a standardized form for monthly documentation of monthly fire life and safety inspections. Title 24, CCR Physical Plant There were adjustments made to the Monroe Detention Center’s total rated capacity due to the completion of their AB900 p2 expansion project. The new total rated capacity is 342. Please see the Physical Plant Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training According to the most recent Standards and Training for Corrections audit, Yolo County Sheriff’s Office is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. 1BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 6090+ Yolo County Sheriff’s Office II CH LTR 20-22 Tom Lopez Sheriff Page 3 Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed agency documentation and inspected the physical plant of each facility and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. WHEN NO CAP IS REQUIRED On June 23, 2022, BSCC staff held an Exit Brief with your staff. During that brief, BSCC staff provided an overview of the biennial inspection and provided technical assistance and best practices. Due to no noncompliance issues, your agency is not required to provide a Corrective Action Plan. -- This concludes the 2020/2022biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together on your Lienberger facility replacement project as it progresses. Please do not hesitate to email me at Kim.Moule@BSCC.Ca.Gov or call (916) 322-8081 if you have any questions. Sincerely, KIMBERLY MOULE, CJM Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Superior Court Yolo County * Grand Jury, Yolo County* Chair, Board of Supervisors Yolo County* County Administrator, Yolo County* Captain Hernan Oviedo, Yolo County Sheriff’s Office Lieutenant Dennis Gaines, Yolo County Sheriff’s Office Lieutenant Dallas Timm, Yolo County Sheriff’s Office *Copies of full inspection are available at www.bscc.ca.gov 6090+ Yolo County Sheriff’s Office II CH LTR 20-22 TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 6090 7743 FACILITY NAME: Yolo County Monroe Detention Center and Yolo County FACILITY TYPE: II Juvenile Detention Center Unit A PERSON(S) INTERVIEWED: Lieutenant Dennis Gaines, Lieutenant Dallas Timm, Sergeant Chand, Nurse Maria and multiple male and female inmates. FIELD REPRESENTATIVE: Kimberly Moule DATE: 6/23/2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1020 CORRECTIONS OFFICER CORE COURSE2 D-200 Minimum Training Criteria for Corrections (a)In addition to the provisions of California Penal Code STC training records were reviewed and Section 831.5, all custodial personnel of a Type I, II, III, or (cid:1800) (cid:1798) (cid:1798) compliance with this regulation was verified. IV facility shall successfully complete the “Corrections All staff assigned to the Monroe Detention Officer Core Course” as described in Section 179 of Title Center are CORE trained. 15, CCR, within one year from the date of assignment. (b)Custodial Personnel who have successfully completed All staff assigned to the Monroe Detention the course of instruction required by Penal Code Section Center are CORE trained. 832.3 shall also successfully complete the “Corrections (cid:1800) (cid:1798) (cid:1798) Officer Basic Academy Supplemental Core Course” as described in Section 180 of Title 15, CCR, within one year from the date of assignment. 1021 JAIL SUPERVISORY TRAINING All supervisors have attended and completed STC CORE training as well as the P.O.S.T. Prior to assuming supervisory duties, jail supervisors shall (cid:1800) (cid:1798) (cid:1798) Supervisors Training course. complete the core training requirements pursuant to Section 1020, Corrections Officer Core Course. In addition, supervisory personnel of any Type I, II, III or Verified IV jail shall also be required to complete either the STC Supervisory Course (as described in Section 181, Title 15, (cid:1800) (cid:1798) (cid:1798) CCR) or the POST supervisory course within one year from date of assignment. 1023 JAIL MANAGEMENT TRAINING All managers have attended and have completed the P.O.S.T. Managers Training course. Managerial personnel of any Type I, II, III or IV jail shall be required to complete either the STC management course (cid:1800) (cid:1798) (cid:1798) (as described in Section 182, Title 15, CCR) or the POST management course within one year from date of assignment. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 For STC participating agencies, consistency with training sections 1020, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 1 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1025 CONTINUING PROFESSIONAL TRAINING D-200 Minimum Training Criteria for Corrections With the exception of any year that a core training module Continued professional training is is successfully completed, all facility/system accomplished by attending national administrators, managers, supervisors, and custody conferences, statewide, regional, and local personnel of a Type I, II, III, or IV facility shall (cid:1800) (cid:1798) (cid:1798) training symposiums, and meetings. successfully complete the “annual required training” As a result of the COVID Pandemic, and specified in Section 184 of Title 15, CCR. limited training opportunities, the agency utilized online training, in-service training, and inter agency training bulletins. 1027 NUMBER OF PERSONNEL B-200 Regular Review of Staffing Requirements A sufficient number of personnel shall be employed in each A random sampling of safety check and local detention facility to ensure the implementation and departmental documentation was reviewed for operation of the programs and activities required by these 20 24-hour periods of time. This review regulations. reflected that the agency has consistently completed tasks necessary for the daily (cid:1800) (cid:1798) (cid:1798) operation of the jail facility and Unit A of the YCJDC. Although the agency currently has unfilled vacancies, they are able to fulfill the requirements of this regulation with staff overtime. Whenever there is an inmate in custody, there shall be at B-200 Regular Review of Staffing least one employee on duty at all times in a local detention Requirements facility or in the building which houses a local detention A random sampling of 20 shift rosters was facility who shall be immediately available and accessible reviewed and reflected that there was an (cid:1800) (cid:1798) (cid:1798) to inmates in the event of an emergency. appropriate number of staffing assigned for each fixed post assignment as well as response staff on each shift and at each facility. Such an employee shall not have any other duties which Shift rosters indicate staffing assignments would conflict with the supervision and care of inmates in specific to fixed post as well as emergency (cid:1800) (cid:1798) (cid:1798) the event of an emergency. response. Whenever one or more female inmates are in custody, there A random sampling of 20 shift rosters was shall be at least one female employee who shall be reviewed and reflected that there are female immediately available and accessible to such females. staff assigned on each shift. Note: Reference PC§ 4021. (cid:1800) (cid:1798) (cid:1798) (Unit A at the YCJDF holds adult female inmates) Shift rosters for Unit A reflect female staffing exclusively. To determine if there is a sufficient number of personnel The agency staffing plan along with a random for a specific facility, the facility administrator shall sampling of shift rosters were reviewed and prepare and retain a staffing plan indicating the personnel verified that this is occurring. assigned in the facility and their duties. Such a staffing plan (cid:1800) (cid:1798) (cid:1798) shall be reviewed by the Board staff at the time of their biennial inspection. The results of such a review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 2 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027.5 SAFETY CHECKS C-350 Day Shift A-1, B-1, and B-2 Housing Unit Officer Safety checks shall be conducted at least hourly through Safety checks are documented on written logs. direct visual observation of all inmates. There shall be no A random sampling of 20 24-hour time periods more than a 60-minute lapse between safety checks. of hourly safety checks for the jail facility and (cid:1800) (cid:1798) (cid:1798) the YCJDC, Unit A, was reviewed and reflected that safety checks were well documented and were consistently completed within the timelines that are required in department policy and by this regulation. There is a written plan that includes the documentation of C-350 Day Shift A-1, B-1, and B-2 Housing routine safety checks. Unit Officer D-Safety Checks: (cid:1800) (cid:1798) (cid:1798) Hourly Safety Checks are completed and documented on all dorms and yard. 1028 FIRE AND LIFE SAFETY STAFF All custodial are trained in and receive annual update training in fire and life safety. Pursuant to Penal Code Section 6030(c), whenever there is (cid:1800) (cid:1798) (cid:1798) an inmate in custody, there shall be at least one person on duty at all times who meets the training standards established by the BSCC for general fire and life safety. The facility manager shall ensure that there is at least one Please see above. person on duty who trained in fire and life safety (cid:1800) (cid:1798) (cid:1798) procedures that relate specifically to the facility. 1029 POLICY AND PROCEDURES MANUAL 3 A-175 Policy and Procedure All policies are referenced from the Yolo County Facility administrator(s) shall develop and publish a Sheriff’s Department Detention Division Policy manual of policy and procedures for the facility. The policy Manual, unless otherwise noted. and procedures manual shall address all applicable Title 15 The manual is available to all staff in hard copy and Title 24 regulations and shall be comprehensively and electronically through the departmental reviewed and updated at least every two years. Such a intranet. manual shall be made available to all employees. The Policy & Procedures Manual is currently (cid:1800) (cid:1798) (cid:1798) undergoing an extensive review and The policies and procedures required in subsections (a)(6) customization for migration to electronic and (a)(7) may be placed in a separate manual to ensure Lexipol Policies. confidentiality. Subsections c and d do not apply and have been deleted. (a) The manual for Temporary Holding, Type I, II, and III facilities shall provide for, but not be limited to, the following: (1) Table of organization, including channels of A-300 Organizational Chart communications. The agency organizational chart was reviewed and contains all assigned personnel with (cid:1800) (cid:1798) (cid:1798) channels of communication based on rank structure. 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 3 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Inspections and operations reviews by the facility C-825 Shift Sergeant administrator/manager. Duty Sergeants are required to complete security inspection rounds in each housing unit throughout the facility and document each (cid:1800) (cid:1798) (cid:1798) completed review in housing unit logbooks. Housing unit logbooks are reviewed by the Facility Manager. (3) Policy on the use of force. General Order Manual 6-1 Use of Force (cid:1800) (cid:1798) (cid:1798) This is an agency wide written directive that is applicable at the jail facility as well as Unit A at the YCJDC. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 4 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Policy on the use of restraint equipment, including General Order Manual 6-1 the restraint of pregnant inmates as referenced in Penal Use of Force Code Section 3407. I-575 Pregnant Inmates Department Directive I-300 Restraint Chair R-250 Restraint of Pregnant Inmates females There were nine instances of the Mobile Restraint Chair being used during this inspection cycle. All written documentation associated with the use of restraints, (Mobile Restraint Chair) were reviewed. All logs contained timely safety checks, articulated behavior throughout the duration of the placement, continued retention approvals, medical safety checks, the provision of fluids and exercise of extremities. Each log reviewed was accompanied by a detailed Detention Facility Report. The following Penal Code sections (3407 and 6030) are provided to you in writing in order to comply with PC 3407. Attached to this document is a Sheriff’s Office policy statement that relates to the use of restraints for a pregnant inmate in labor, during delivery, or in (cid:1800) (cid:1798) (cid:1798) recovery after delivery. 1. An inmate known to be pregnant or in recovery after delivery shall not be restrained by, the use of leg irons, waist chains, or handcuffs behind the body. 2. A pregnant inmate in labor, during delivery, or in recovery after delivery, shall not be restrained by the wrists, ankles, or both, unless deemed necessary for the safety and security of the inmate, staff, or the public. 3. Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant inmate during a medical emergency, labor, delivery, or recovery after delivery determines that the removal of restraints is medically necessary. During the onsite physical plant inspection, there were no pregnant inmates in custody. Female inmates that were interviewed stated that pregnant inmates are, to their knowledge, never restrained with anything other than handcuffs. (5) Procedure and criteria for screening newly received X-200 Inmate Release Procedures inmates for release per Penal Code sections 849(b)(2) All new bookings are screened for release at the and 853.6, and any other such processes as the facility (cid:1800) (cid:1798) (cid:1798) time of intake at the jail. Booking and release administrator is empowered to use. only occur at the Monroe Detention Facility. (6) Security and control including: (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (A) physical counts of inmates, (cid:1800) (cid:1798) (cid:1798) I-100 Count Procedures 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 5 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) searches of the facility and inmates, I-650 Search of Inmates (cid:1800) (cid:1798) (cid:1798) I-675 Search of Facilities (C) contraband control, and, I-675 Search of Facilities (cid:1800) (cid:1798) (cid:1798) I-700 Contraband (D) key control. (cid:1800) (cid:1798) (cid:1798) I-950 Key Control Each facility administrator shall, at least annually, review, H-500 Facility Emergency Plans evaluate, and make a record of security measures. The An annual security review is conducted by the review and evaluation shall include internal and external facility manager, at a minimum of annually. In (cid:1800) (cid:1798) (cid:1798) security measures of the facility including security measures practice, this is ongoing and is documented in a specific to prevention of sexual abuse and sexual Detention Facility Report. harassment. (7) Emergency procedures include: H-500 Facility Emergency Plans (A) fire suppression preplan as required by section The below sections reside in this policy as well 1032 of these regulations; as in a county wide disaster plan. The agency (cid:1800) (cid:1798) (cid:1798) policy was reviewed and contains the following: (B) escape, disturbances, and the taking of Verified through policy review. (cid:1800) (cid:1798) (cid:1798) hostages; (C) mass arrests; (cid:1800) (cid:1798) (cid:1798) Verified through policy review. (D) natural disasters; (cid:1800) (cid:1798) (cid:1798) Verified through policy review. (E) periodic testing of emergency equipment; and, (cid:1800) (cid:1798) (cid:1798) Verified through policy review. (F) storage, issue, and use of weapons, ammunition, I-850 Control of Firearms and Security chemical agents, and related security devices. Equipment I925 Taser Electronic Control Device The Sheriff’s Office is in control of and stores (cid:1800) (cid:1798) (cid:1798) all less lethal weaponry in a locked armory within the secure perimeter of the jail facility. Gun lockers are located outside of the jail facility and outside of the YCJDC. (8) Suicide Prevention. M-700 Suicide Prevention (cid:1800) (cid:1798) (cid:1798) WellPath provides annual in-service training for all custodial personnel. (9) Segregation of Inmates. J-100 Protective Custody/Administrative (cid:1800) (cid:1798) (cid:1798) Segregation (10) Zero tolerance in the prevention of sexual abuse PREA and sexual harassment. Agency wide polices are referenced but reside outside of the divisional policy. The inmate orientation, public lobby and (cid:1800) (cid:1798) (cid:1798) agency website all contain information specific to the agency’s “Zero Tolerance Policy” as well as avenues for the reporting of sexual abuse, misconduct, or sexual harassment. (11) Policy and procedure to detect, prevent, and PREA polices are referenced but reside outside respond to retaliation against any staff or inmate after (cid:1800) (cid:1798) (cid:1798) of the divisional policy. reporting any abuse. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 6 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) The manual for Temporary Holding, Court Holding, 903.4 REPORTING SEXUAL ABUSE, Type I, II, III, and IV facilities shall provide for, but not be HARASSMENT, AND RETALIATION limited to, the following: Detainees or prisoners may make reports to any (1) multiple internal ways for inmates to privately staff member verbally, in writing, privately, or report sexual abuse and sexual harassment, retaliation anonymously of any of the following (28 CFR by other inmates or staff for reporting sexual abuse 115.151; 15 CCR 1029): and sexual harassment, and staff neglect or violation of • Sexual abuse responsibilities that may have contributed to such • Sexual harassment incidents, • Retaliation by other detainees or prisoners or staff for reporting sexual abuse or sexual harassment • Staff neglect or violation of responsibilities (cid:1800) (cid:1798) (cid:1798) that may have contributed to sexual abuse or sexual harassment during intake the officer shall notify all detainees and prisoners of the zero-tolerance policy regarding sexual abuse and sexual harassment, and of at least one way to report abuse or harassment to a public or private entity that is not part of the Office and that is able to receive and immediately forward detainee or prisoner reports of sexual abuse and sexual harassment to agency officials. This allows the detainee or prisoner to remain anonymous (28 CFR 115.132; 28 CFR 115.151). (2) a method for uninvolved inmates, family, The inmate orientation, public lobby and community members, and other interested third-parties agency website all contain information specific to report sexual abuse or sexual harassment. The to the agency’s “Zero Tolerance Policy” as well (cid:1800) (cid:1798) (cid:1798) method for reporting shall be publicly posted at the as avenues for the reporting of sexual abuse, facility. misconduct, or sexual harassment. 1030 SUICIDE PREVENTION PROGRAM M-700 Suicide Prevention The agency in collaboration with the medical The facility shall have a comprehensive written suicide and mental health provider, WellPath, have prevention program developed by the facility administrator, developed a comprehensive Suicide Prevention (cid:1800) (cid:1798) (cid:1798) in conjunction with the health authority and mental health Program and provide staff training annually. director, to identify, monitor, and provide treatment to those inmates who present a suicide risk. The program shall include the following: (a) Suicide prevention training for all staff that have direct All custodial personnel are trained in suicide contact with inmates. prevention prior to assignment in jail facilities. (cid:1800) (cid:1798) (cid:1798) All custodial personnel receive annual training in suicide prevention. (b) Intake screening for suicide risk immediately upon All incoming arrestees are screened at the time intake and prior to housing assignment. of booking at intake. If a suicide risk is identified, the arrestee is referred to a mental (cid:1800) (cid:1798) (cid:1798) health provider for detailed screening prior to admittance for booking. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 7 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Provisions facilitating communication among Arresting agents communicate directly with arresting/transporting officers, facility staff, medical and custody staff as well as providing a written mental health personnel in relation to suicide risk. booking arrest report that indicates signs or symptoms of suicide risk. (cid:1800) (cid:1798) (cid:1798) Custody staff communicates directly with medical staff for the screening and treatment inmates exhibiting signs or symptoms of suicide risk. (d) Housing recommendations for inmates at risk of J-100 Protective Custody/Administrative suicide. Segregation O-100 Classification O-200 Special Needs Inmate Housing recommendations for at risk or special (cid:1800) (cid:1798) (cid:1798) needs inmates are made in collaboration with classification and mental health staff. Inmates at risk of suicide are not housed at the YCJDC. (e) Supervision depending on level of suicide risk. O-100 Classification Level of supervision is dictated by (cid:1800) (cid:1798) (cid:1798) classification and housing status. (f) Suicide attempt and suicide intervention policies and M-700 Suicide Prevention (cid:1800) (cid:1798) (cid:1798) procedures. (g) Provisions for reporting suicides and suicides attempts. Referral of all inmates identified as displaying suicidal ideation, gestures, or attempt of suicide shall be referred to mental health staff. The (cid:1800) (cid:1798) (cid:1798) decision to refer to a county mental health provider or facility is at the discretion of the medical or mental health provider. (h) Multi-disciplinary administrative review of suicides and M-700 Suicide Prevention attempted suicides as defined by the facility K. Review of Suicide administrator. A review of all completed suicides shall follow the procedure outlined in this manual under “Death of Inmate.” All suicide and suicide (cid:1800) (cid:1798) (cid:1798) attempts shall be reviewed by the agency “Quality Assurance Committee”. This committee is comprised of sheriff’s office personnel, a medical provider, and WellPath staff. 1032 FIRE SUPPRESSION PREPLANNING H-100 Emergency Evacuation H-200 Fire and Emergency Procedures and Pursuant to Penal Code Section 6031.1(b), the facility Equipment administrator shall consult with the local fire department (cid:1800) (cid:1798) (cid:1798) H-300 Monitoring Fire and Emergency having jurisdiction over the facility, with the State Fire Procedures Marshal, or both, in developing a plan for fire suppression H-400 Control and Use of Flammable Toxic which shall include, but not be limited to: and Caustic Materials 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 8 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) a fire suppression pre-plan developed with the local fire H-300 Monitoring Fire and Emergency department to be included as part of the policy and Procedures procedures manual (Title 15, California Code of Regulations The agency Fire Suppression Pre-Plan is Section 1029); (cid:1800) (cid:1798) (cid:1798) developed in collaboration with the local fire authority and is updated annually. The last update was June 10, 2022. (b) regular fire prevention inspections by facility staff on a H-050 Fire and Life Safety Inspections monthly basis with two-year retention of the inspection On the date of inspection, the agency was record; unable to produce monthly fire life and safety inspections for two of the twenty-four months reviewed. The agency has experienced recent growth and change within their command and although they were able to produce monthly fire drills, inspection of safety equipment and sprinkler systems, the agency is encouraged to utilize a standardized form for monthly documentation of monthly fire life and safety (cid:1800) (cid:1798) (cid:1798) inspections. C-425 Night Shift Central Control Officer Policy states that staff are to conduct checks of all systems at the beginning of each shift. H-050 Fire and Life Safety Inspections Policy states quarterly fire drills and annual inspections by Woodland FD. Correctional Officers are to conduct and document inspections in daily activity report. Sergeant to verify. (c) fire prevention inspections as required by Health and The local fire inspections were last completed Safety Code Section 13146.1(a) and (b) which requires (cid:1800) (cid:1798) (cid:1798) on June 10, 2022. inspections at least once every two years; (d) an evacuation plan; and, (cid:1800) (cid:1798) (cid:1798) H-100 Emergency Evacuation (e) a plan for the emergency housing of inmates in the case H-100 Emergency Evacuation of fire. In the event of a facility wide jail evacuation, the agency would transport inmates to a neighboring jail facility. (cid:1800) (cid:1798) (cid:1798) In the event of an evacuation of the YCJDC, inmates would be returned to the Monroe Detention Facility. 1040 POPULATION ACCOUNTING F-200 Daily Activity Report and Inmate “Alpha List” Each facility administrator shall maintain an inmate This log is updated each shift and identifies demographics accounting system which reflects the monthly (cid:1800) (cid:1798) (cid:1798) inmate housing, sentencing disposition, gender, average daily population of sentenced and non-sentenced age, and classification. These logs are inmates by categories of male, female and juvenile. reviewed by the supervisor on each shift. Facility administrators shall provide the BSCC with Reviewed and verified that this is occurring. applicable inmate demographic information as described in (cid:1800) (cid:1798) (cid:1798) the Jail Profile Survey. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 9 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1041 INMATE RECORDS F-100 Case Records Management: RMS/CMS, Tiburon (a) Each facility administrator of a Type I, II, III or IV All inmate records are stored electronically in facility shall develop written policies and procedures for the agency JMS listed above. the maintenance of individual inmate records which shall (cid:1800) (cid:1798) (cid:1798) include, but not be limited to, intake information, personal property receipts, commitment papers, court orders, reports of disciplinary actions taken, medical orders issued by the responsible physician and staff response, and non-medical information regarding disabilities and other limitations. (b) Each facility administrator shall collect accurate, F-100 Case Records Management: uniform data for every allegation of sexual abuse at RMS/CMS, Tiburon facilities under its direct control and from other facilities I-475 Detention Facility Reports with which it contracts for the confinement of its inmates. 903.4 Reporting Sexual Abuse, Harassment The data collected shall include, at a minimum, the data (cid:1800) (cid:1798) (cid:1798) and Retaliation necessary to satisfy the reporting requirements of 34 U.S.C. In all cases of an allegation of sexual section 30303(a)(1) (federal survey on sexual violence). misconduct, a crime report is generated by the investigating officer from patrol. 1044 INCIDENT REPORTS All records are maintained in the agency JMS system RMS/CMS, and Tiburon. Each facility administrator shall develop written policies A sampling of 20 random types of incident and procedures for the maintenance of written records and (cid:1800) (cid:1798) (cid:1798) reports were reviewed and were found to be reporting of all incidents which result in physical harm, or well written, comprehensive, and appropriate. serious threat of physical harm, to an employee or inmate of a detention facility or other person. Such records shall include the names of the persons This is memorialized in the criminal involved, a description of the incident, the actions taken, (cid:1800) (cid:1798) (cid:1798) investigation and crime report. and the date and time of the occurrence. Such a written record shall be prepared by the staff All written reports are completed and submitted assigned to investigate the incident and submitted to the (cid:1800) (cid:1798) (cid:1798) to the supervisor prior to the end of shift. facility manager or his/her designee. 1045 PUBLIC INFORMATION PLAN R-550 Public Information Plan The designated agency Public Information Each facility administrator of a Type I, II, III or IV facility Officer or the Sheriff or his designee may shall develop written policies and procedures for the release information to the public, other (cid:1800) (cid:1798) (cid:1798) dissemination of information to the public, to other governmental agencies and to the news media. government agencies, and to the news media. The public and inmates shall have available for review the following material: (a) The Board of State and Community Corrections Verified that this is accessible on the agency Minimum Standards for Local Detention Facilities as found website and is available upon written or verbal (cid:1800) (cid:1798) (cid:1798) in Title 15 of the California Code of Regulations. request. (b) Facility rules and procedures affecting inmates as Verified that the following are contained in the specified in sections: Inmate Orientation Rule Book, they are also accessible on the kiosk, they are provided on (cid:1800) (cid:1798) (cid:1798) CC TV, they are posted throughout the facility and are provided verbally. Any member of the public may request and will receive the same. (1) 1045, Public Information Plan (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (2) 1061, Inmate Education Plan (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (3) 1062, Visiting (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (4) 1063, Correspondence (cid:1800) (cid:1798) (cid:1798) Reviewed and verified 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 10 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) 1064, Library Service (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (6) 1065, Exercise and Recreation (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (7) 1066, Books, Newspapers, Periodicals and Reviewed and verified (cid:1800) (cid:1798) (cid:1798) Writings (8) 1067, Access to Telephone (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (9) 1068, Access to Courts and Counsel (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (10) 1069, Inmate Orientation (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (11) 1070, Individual/Family Service Programs (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (12) 1071, Voting (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (13) 1072, Religious Observance (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (14) 1073, Inmate Grievance Procedure (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (15) 1080, Rules and Disciplinary Penalties (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (16) 1081, Plan for Inmate Discipline (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (17) 1082, Forms of Discipline (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (18) 1083, Limitations on Discipline (cid:1800) (cid:1798) (cid:1798) Reviewed and verified (19) 1200, Responsibility for Health Care Services (cid:1800) (cid:1798) (cid:1798) Reviewed and verified 1046 DEATH IN CUSTODY M-800 Inmate Death The Detention Division shall follow a process (a) Death in Custody Reviews for Adults and Minors. for the timely reporting of and proper investigation into the death of a person in The facility administrator, in cooperation with the health custody, complying with all laws and administrator, shall develop written policy and procedures regulations. to ensure that there is an initial review of every in-custody death within 30 days. The review team shall include the In the event of an inmate death while in facility administrator and/or the facility manager, the health (cid:1800) (cid:1798) (cid:1798) custody, a member of the Yolo County Health administrator, the responsible physician and other health and Human Services Agency, and a care and supervision staff who are relevant to the incident. representative from the current contracted medical service provider (WellPath) will review the circumstances to determine if any changes are recommended for jail policies and or procedures to prevent future inmate deaths. Deaths shall be reviewed to determine the appropriateness of Please see above. clinical care; whether changes to policies, procedures, or (cid:1800) (cid:1798) (cid:1798) practices are warranted; and to identify issues that require further study. (b) Death of a Minor Minors are not held in the jail or court holding In any case in which a minor dies while detained in a jail, facility. lockup, or court holding facility: (cid:1798) (cid:1798) (cid:1800) Minors housed at the YCJDC fall under the policies of the YCJDC. (1) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A (cid:1798) (cid:1798) (cid:1800) copy of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding facility pursuant to the provisions of this subchapter. (cid:1798) (cid:1798) (cid:1800) Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 11 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1050 CLASSIFICATION PLAN C-125 Security and Investigation Day Shift Classification Officer (a) Each administrator of a temporary holding, Type I, II, or C-700 Compliance Sergeant III facility shall develop and implement a written O-100 Initial Classification classification plan designed to properly assign inmates to O-200 Special Needs Inmate housing units and activities according to the categories of A sampling of 20 intake classification sex, age, criminal sophistication, seriousness of crime screenings was reviewed and were found to be charged, physical or mental health needs, assaultive/non- appropriate. The classification instrument is assaultive behavior, risk of being sexually abused, or comprehensive, considers inmate safety sexually harassed and other criteria which will provide for (cid:1800) (cid:1798) (cid:1798) concerns, and the number of overrides were the safety of the inmates and staff. Such housing unit few. assignment shall be accomplished to the extent possible within the limits of the available number of distinct housing units or cells in a facility. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, and a record of each inmate's classification level, housing restrictions, and housing assignments. Each administrator of a Type II or III facility shall establish O-100 Initial Classification and implement a classification system which will include The initial classification interview and decision the use of classification officers or a classification occurs prior to housing and may be appealed to committee in order to properly assign inmates to housing, the sergeant. All classification appeals are work, rehabilitation programs, and leisure activities. Such a reviewed by a lieutenant. plan shall include the use of as much information as is Classification reviews occur once per week or available about the inmate and from the inmate and shall (cid:1800) (cid:1798) (cid:1798) every seven days for special housing inmates, provide for a channel of appeal by the inmate to the facility once per month for general population, upon administrator or designee. An inmate who has been sentencing, or a change can be initiated by an sentenced to more than 60 days may request a review of his incident. classification plan no more often than 30 days from his last review. Subsection b does not apply and has been deleted. (c) In deciding whether to assign an inmate to a housing The classification instrument is comprehensive area for male or female inmates, and in making other and considers the inmates’ perceived safety housing and programming assignments, the agency shall concerns. consider on a case-by-case basis whether a placement (cid:1800) (cid:1798) (cid:1798) would ensure the inmate's health and safety, and whether the placement would present management or security problems. An inmate's own views with respect to his or her own safety shall be given serious consideration. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 12 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1051 COMMUNICABLE DISEASES M-300 Communicable Disease Protocol The Medical Director shall implement The facility administrator, in cooperation with the recommendations and treatment strategies as responsible physician, shall develop written policies and provided from the Public Health Officer to procedures specifying those symptoms that require prevent the spread of disease. Medical Staff segregation of an inmate until a medical evaluation is shall report outbreaks of communicable disease completed. to the Yolo County Health Department. The agency Communicable Disease policy has been reviewed and contains information pertinent to pandemic identification, (cid:1800) (cid:1798) (cid:1798) containment, treatment, and reporting. The agency practice is proactive, testing occurs at the time of intake, during incarceration, and prior to release. Anyone testing positive is referred to the Yolo County Health Department for follow up care. Vaccinations are offered to all inmates weekly. Contagious disease protocols as listed are applied to inmates housed in Unit A of the YCJDC. At the time of intake into the facility, an inquiry shall be This screening occurs at the time of intake at made of the person being booked as to whether or not booking. he/she has or has had any communicable diseases, such as Booking occurs at the Monroe Detention tuberculosis or has observable symptoms of tuberculosis or Center. (cid:1800) (cid:1798) (cid:1798) any other communicable diseases, or other special medical problem identified by the health authority. The response shall be noted on the booking form and/or screening device. 1052 MENTALLY DISORDERED INMATES M-400 Mental Health Services O-200 Special Needs Inmates The facility administrator, in cooperation with the Inmates are screened at the time of intake in responsible physician, shall develop written policies and booking and are referred for further evaluation procedures to identify and evaluate all mentally disordered (cid:1800) (cid:1798) (cid:1798) when a behavior is observed that suggests a inmates, and may include telehealth. mental health need. Booking occurs at the Monroe Detention Center. If an evaluation from medical or mental health staff is not In practice this is typically completed at intake. readily available, an inmate shall be considered mentally Health care staffing (WellPath) is available disordered for the purpose of this section if he or she 24/7. appears to be a danger to himself/herself or others or if The health care provider is a contracted vendor he/she appears gravely disabled. that provides health care services at the Monroe (cid:1800) (cid:1798) (cid:1798) Detention Facility as well as the YCJDC. An evaluation from medical or mental health staff shall be Inmates held in Unit A at the YCJDC, are secured within 24 hours of identification or at the next transported back to the jail for non-emergency daily sick call, whichever is earliest. medical services. Segregation may be used if necessary to protect the safety J-100 Protective Custody/Administrative of the inmate or others. Segregation This decision is made collaboratively between (cid:1800) (cid:1798) (cid:1798) the health care provider and classification. Inmates held at the YCJDC are classified as general population and are not separated. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 13 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1053 ADMINISTRATIVE SEGREGATION J-100 Protective Custody/Administrative Segregation Except in Type IV facilities, each facility administrator A random sampling of exercise records for 20 shall develop written policies and procedures which administratively separated inmates was provide for the administrative segregation of inmates who reviewed. In all, of the records reviewed, are determined to be prone to: promote activity or behavior exercise time allowed exceeded what is that is criminal in nature or disruptive to facility operations; required in regulation. demonstrate influence over other inmates, including Inmates held at the YCJDC are classified as influence to promote or direct action or behavior that is (cid:1800) (cid:1798) (cid:1798) general population and are not separated. criminal in nature or disruptive to the safety and security of other inmates or facility staff, as well as to the safe operation of the facility; escape; assault, attempted assault, or participation in a conspiracy to assault or harm other inmates or facility staff; or likely to need protection from other inmates, if such administrative segregation is determined to be necessary in order to obtain the objective of protecting the welfare of inmates and staff. Administrative segregation shall consist of separate and During the onsite physical plant inspection, all secure housing but shall not involve any other deprivation cells were inspected and were found to contain of privileges than is necessary to obtain the objective of furnishings and fixtures that are consistent with protecting the inmates and staff. Title 24. Cells that are used for general population inmates are equipped exactly the (cid:1800) (cid:1798) (cid:1798) same as those used for a separated inmate. Inmates were interviewed and stated that programming is accessible although some programs were modified during COVID. 1055 USE OF SAFETY CELL There are two safety cells located in the Monroe Detention Facility, however, the safety cells are not, under any circumstance used. The safety cell described in Title 24, Part 2, Section 1231.2.5, shall be used to hold only those inmates who (cid:1798) (cid:1798) (cid:1800) There are no safety cells located at the YCJDC. display behavior which results in the destruction of property or reveals an intent to cause physical harm to self or others. The facility administrator, in cooperation with the responsible physician, shall develop written policies and (cid:1798) (cid:1798) (cid:1800) procedures governing safety cell use and may delegate authority to place an inmate in a safety cell to a physician. In no case shall the safety cell be used for punishment or as (cid:1798) (cid:1798) (cid:1800) a substitute for treatment. An inmate shall be placed in a safety cell only with the approval of the facility manager or designee, or responsible (cid:1798) (cid:1798) (cid:1800) health care staff; continued retention shall be reviewed a minimum of every four hours. A medical assessment shall be completed within a maximum of 12 hours of placement in the safety cell or at (cid:1798) (cid:1798) (cid:1800) the next daily sick call, whichever is earliest. The inmate shall be medically cleared for continued (cid:1798) (cid:1798) (cid:1800) retention every 24 hours thereafter. The facility manager, designee or responsible health care staff shall obtain a mental health opinion/consultation with (cid:1798) (cid:1798) (cid:1800) responsible health care staff on placement and retention, which shall be secured within 12 hours of placement. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 14 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Direct visual observation shall be conducted at least twice every thirty minutes. Such observation shall be (cid:1798) (cid:1798) (cid:1800) documented. Procedures shall be established to assure administration of (cid:1798) (cid:1798) (cid:1800) necessary nutrition and fluids. Inmates shall be allowed to retain sufficient clothing, or be provided with a suitably designed “safety garment,” to provide for their personal privacy unless specific (cid:1798) (cid:1798) (cid:1800) identifiable risks to the inmate's safety or to the security of the facility are documented. 1056 USE OF SOBERING CELL J-300 Sobering Cell Health care staff generally initiate the The sobering cell described in Title 24, Part 2, Section placement of an inmate into a sobering call and 1231.2.4, shall be used for the holding of inmates who are determine the time of removal. a threat to their own safety or the safety of others due to their state of intoxication and pursuant to written policies A random sampling of 20 sobering cell and procedures developed by the facility administrator. placements was reviewed along with active sobering logs while on site. All logs reflected (cid:1800) (cid:1798) (cid:1798) appropriate documentation to include the placement, approval, retention, medical assessments, fluids, and nutrition offerings. There are no sobering cells located at the JCJDC, if an inmate requires the use of a sobering cell, they would be transported back to the Monroe Detention Center. Such inmates shall be removed from the sobering cell as This was verified based on the review of they are able to continue in the processing. documentation along with my observations (cid:1800) (cid:1798) (cid:1798) during the physical plant inspection. In no case shall an inmate remain in a sobering cell over Evaluation and assessment occurs at the time of six hours without an evaluation by a medical staff person placement. The health provider, WellPath, is or an evaluation by custody staff, pursuant to written on duty 24-hours per day. medical procedures in accordance with section 1213 of (cid:1800) (cid:1798) (cid:1798) Of the documentation reviewed, there was no these regulations, to determine whether the prisoner has an instance of an inmate remaining in a sobering urgent medical problem. cell for six hours. At 12 hours from the time of placement, all inmates will Please see above. receive an evaluation by responsible health care staff. (cid:1800) (cid:1798) (cid:1798) Intermittent direct visual observation of inmates held in the A random sampling of 20 sobering cell sobering cell shall be conducted no less than every half placements logs were reviewed along with hour. Such observation shall be documented. active sobering logs while on site. All logs reflected appropriate documentation to include (cid:1800) (cid:1798) (cid:1798) the placement, timely safety checks, approval for placement, retention, medical assessments, fluids, and nutrition offerings. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 15 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1057 DEVELOPMENTALLY DISABLED M-600 Developmentally Disabled Inmates INMATES All arrestees are screened at the time of intake at the Monroe Detention Center. Any arrestee The facility administrator, in cooperation with the with a known history, suspected of, or responsible physician, shall develop written policies and demonstrating behavior consistent with a procedures for the identification and evaluation, (cid:1800) (cid:1798) (cid:1798) developmental disability is immediately appropriate classification and housing, protection, and referred to the health care provider, WellPath, nondiscrimination of all developmentally disabled inmates. for further assessment. Booking occurs at the Monroe Detention Center. The health authority or designee shall contact the regional The Alta California Regional Center is used as center on any inmate suspected or confirmed to be needed. developmentally disabled for the purposes of diagnosis (cid:1800) (cid:1798) (cid:1798) and/or treatment within 24 hours of such determination, excluding holidays and weekends. 1058 USE OF RESTRAINT DEVICES I-300 Restraint Chair A sampling of all mobile restraint chair The facility administrator, in cooperation with the placements and security logs (9) for this cycle responsible physician, shall develop written policies and were reviewed and contained all necessary procedures for the use of restraint devices and may documentation to include approvals, timely delegate authority to place an inmate in restraints to a (cid:1800) (cid:1798) (cid:1798) safety checks, medical assessments, exercise of responsible health care staff. extremities, and the offering of fluids, nutrition, and toileting. There is no restraint chair located at the YCJDC. In addition to the areas specifically outlined in this Reviewed and verified regulation, at a minimum, the policy shall address the (cid:1800) (cid:1798) (cid:1798) following areas: acceptable restraint devices; signs or symptoms which should result in immediate An immediate referral to medical/mental health medical/mental health referral; is made when the mobile restraint chair is used. In practice, the health care provider, WellPath, (cid:1800) (cid:1798) (cid:1798) is involved in the decision to use the mobile restraint chair. availability of cardiopulmonary resuscitation equipment; Cardiopulmonary resuscitation equipment is located throughout both facilities. This was (cid:1800) (cid:1798) (cid:1798) verified during the onsite physical plant inspection. protective housing of restrained persons; When an inmate is placed into the mobile restraint chair, they are stationed outside of the (cid:1800) (cid:1798) (cid:1798) medical provider and are in constant view of medical and security staff. provision for hydration and sanitation needs; and Verified that this is documented on the restraint (cid:1800) (cid:1798) (cid:1798) logs. exercising of extremities. Rarely does an inmate remain in restraints for any extended period of time. The mobile (cid:1800) (cid:1798) (cid:1798) restraint chair is nearly always used for transport purposes only. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 16 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In no case shall restraints be used for punishment or as a Verified that this is not occurring through substitute for treatment. documentation and policy review in addition to (cid:1800) (cid:1798) (cid:1798) observations made during the onsite physical plant inspection. Restraint devices shall only be used on inmates who Verified that this is occurring through display behavior which results in the destruction of documentation and policy review in addition to property or reveal an intent to cause physical harm to self observations made during the onsite physical or others. Restraint devices include any devices which plant inspection. immobilize an inmate's extremities and/or prevent the (cid:1800) (cid:1798) (cid:1798) inmate from being ambulatory. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the disordered behavior. Inmates shall be placed in restraints only with the approval A sampling of all mobile restraint chair of the facility manager, the facility watch commander, placements and security logs (9) for this cycle, responsible health care staff; continued retention shall be were reviewed and contained all necessary reviewed a minimum of every hour. documentation to include approvals, timely (cid:1800) (cid:1798) (cid:1798) safety checks, medical assessments, exercise of extremities and the offering of fluids, nutrition, and toileting. A medical opinion on placement and retention shall be Verified through documentation review in secured within one hour from the time of placement. (cid:1800) (cid:1798) (cid:1798) addition to onsite observation. A medical assessment shall be completed within four hours A medical referral and assessment occurs at the of placement. (cid:1800) (cid:1798) (cid:1798) time of placement. If the facility manager, or designee, in consultation with There was no instance of an inmate remaining responsible health care staff determines that an inmate in restraints for a period of time exceeding cannot be safely removed from restraints after eight hours, (cid:1800) (cid:1798) (cid:1798) eight hours. The mobile restraint chair is used the inmate shall be taken to a medical facility for further nearly exclusively for transport. evaluation. Direct visual observation shall be conducted at least twice When an inmate is placed into a mobile every thirty minutes to ensure that the restraints are restraint chair for any period of time, they are properly employed, and to ensure the safety and well-being stationed outside of the health providers work- (cid:1800) (cid:1798) (cid:1798) of the inmate. Such observation shall be documented. station, and in direct line of sight to the health provider as well as security staff. While in restraint devices all inmates shall be housed alone Please see above or in a specified housing area for restrained inmates which (cid:1800) (cid:1798) (cid:1798) makes provisions to protect the inmate from abuse. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used to (cid:1800) (cid:1798) (cid:1798) restrain inmates for security reasons. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 17 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1058.5 RESTRAINTS AND PREGNANT INMATES General Order Manual 6-1 Use of Force The facility administrator, in cooperation with the I-575 Pregnant Inmates Department responsible physician, shall develop written policies and Directive procedures for the use of restraint devices on pregnant I-300 Restraint Chair inmates. In accordance with Penal Code 3407 the policy R-250 Restraint of Pregnant Inmates females shall include reference to the following: The following Penal Code sections (3407 and 6030) are provided to you in writing in order to comply with PC 3407. Attached to this document is a Sheriff’s Office policy statement that relates to the use of restraints for a pregnant inmate in labor, during delivery, or in recovery after delivery. 4. An inmate known to be pregnant or in recovery after delivery shall not be restrained by, the use of leg irons, waist chains, or handcuffs behind the body. 5. A pregnant inmate in labor, during (cid:1800) (cid:1798) (cid:1798) delivery, or in recovery after delivery, shall not be restrained by the wrists, ankles, or both, unless deemed necessary for the safety and security of the inmate, staff, or the public. 6. Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant inmate during a medical emergency, labor, delivery, or recovery after delivery determines that the removal of restraints is medically necessary. During the onsite physical plant inspection, there were no pregnant inmates in custody. Female inmates that were interviewed stated that pregnant inmates are, to their knowledge, never restrained with anything other than handcuffs. (1) An inmate known to be pregnant or in recovery after Please see above delivery shall not be restrained by the use of leg irons, (cid:1800) (cid:1798) (cid:1798) waist chains, or handcuffs behind the body. (2) A pregnant inmate in labor, during delivery, or in Please see above recovery after delivery, shall not be restrained by the (cid:1800) (cid:1798) (cid:1798) wrists, ankles, or both, unless deemed necessary for the safety and security of the inmate, the staff, or the public. (3) Restraints shall be removed when a professional who is Please see above currently responsible for the medical care of a pregnant inmate during a medical emergency, labor, delivery, or (cid:1800) (cid:1798) (cid:1798) recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of an inmate's pregnancy, she shall Please see above be advised, orally or in writing, of the standards and (cid:1800) (cid:1798) (cid:1798) policies governing pregnant inmates. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 18 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1059 USE OF REASONABLE FORCE TO F-400 DNA Sample Collection COLLECT DNA SPECIMENS, SAMPLES, Use of Force IMPRESSIONS The policy requires both audio and video taping when use of force is necessary for the (a) Pursuant to Penal Code Section 298.1, authorized law collection of specimens, samples, or enforcement, custodial, or corrections personnel including impressions. (cid:1800) (cid:1798) (cid:1798) peace officers, may employ reasonable force to collect blood specimens, saliva samples, or thumb or palm print In practice, force is not used for the collection impressions from individuals who are required to provide of DNA samples. In the event that force is such samples, specimens or impressions pursuant to Penal necessary, the inmate is transported to the Code Section 296 and who refuse following written or oral hospital. request. (1) For the purpose of this regulation, the “use of 301.3 USE OF FORCE reasonable force” shall be defined as the force that an Deputies shall use only that amount of force objective, trained and competent correctional that reasonably appears necessary given the employee, faced with similar facts and circumstances, (cid:1798) (cid:1798) (cid:1800) facts and totality of the circumstances known to would consider necessary and reasonable to gain or perceived by the deputy at the time of the compliance with this regulation. event to accomplish a legitimate law enforcement purpose (Penal Code § 835a). (2) The use of reasonable force shall be preceded by This appears in the agency policy; however, in efforts to secure voluntary compliance. Efforts to practice, force is not used to collect specimens secure voluntary compliance shall be documented and of any kind. (cid:1798) (cid:1798) (cid:1800) include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written This appears in the agency policy; however, in authorization of the facility watch commander on duty. The practice, force is not used to collect specimens authorization shall include information that reflects the fact (cid:1798) (cid:1798) (cid:1800) of any kind. that the offender was asked to provide the requisite specimen, sample, or impression and refused. (c) If the use of reasonable force includes a cell extraction, This appears in the agency policy; however, in the extraction shall be videotaped, including audio. Video practice, force is not used to collect specimens shall be directed at the cell extraction event. The videotape of any kind. shall be retained by the agency for the length of time (cid:1798) (cid:1798) (cid:1800) required by statute. Notwithstanding the use of the video as evidence in a criminal proceeding, the tape shall be retained administratively. 1061 INMATE EDUCATION PROGRAM Q-100 Education Program Planning Q-200 Educational and Vocational Programs The facility administrator of any Type II or III facility shall There is an extensive menu of educational, plan and shall request of appropriate public officials an vocational, cognitive, substance abuse, and inmate education program. religious programming offered at this facility. (cid:1800) (cid:1798) (cid:1798) The newly constructed Day Reporting Center is operating with collaboration between the agency and the Yolo County Office of Education. When such services are not made available by the There were modifications to the delivery of appropriate public officials, then the facility administrator educational services and materials during the shall develop and implement an education program with COVID Pandemic. The agency was able to available resources. minimize disruption of services by developing (cid:1800) (cid:1798) (cid:1798) strategies with the use of electronic methods along with the distribution of hard copy materials in the absence of onsite program providers in both facilities. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 19 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such a plan shall provide for the voluntary academic and/or (cid:1800) (cid:1798) (cid:1798) vocational education of housed inmates. Reasonable criteria for program eligibility shall be All inmates have access to educational established and an inmate may be excluded or removed programming. During the onsite physical plant based on sound security practices or failure to abide by inspection, several inmates were interviewed (cid:1800) (cid:1798) (cid:1798) facility rules and regulations. and stated that they were able to access programming materials upon request. 1062 VISITING T-300 Inmate Visiting The Detention Division shall enable and (a) The facility administrator shall develop written policies encourage inmates to maintain contact and and procedures for inmate visiting which shall provide for relationships with family and friends through as many visits and visitors as facility schedules, space, and the visiting process. Visits are scheduled on a number of personnel will allow. regular basis, limited only by the physical and personnel constraints of the facilities. Inmates were interviewed during the onsite physical plant inspection and reported that, (cid:1800) (cid:1798) (cid:1798) although visiting was, at times, modified due to the COVID Pandemic, there were alternatives to onsite, in person methods of visitation offered along with additional telephone use and outgoing mail at no expense to the inmate. Inmates held at the YCJDC are transported back to the Monroe Detention Center for social and confidential or attorney visits. (TYPE II ONLY) Inmates are offered visiting for up to one hour All inmates in Type II facilities are allowed at least per week. They can elect to visit for one hour, (cid:1800) (cid:1798) (cid:1798) two visits totaling at least one hour per inmate or two half hours. each week. (TYPE III ONLY) Inmates in Type III facilities are allowed one or more (cid:1798) (cid:1798) (cid:1800) visits, totaling at least one hour per week. (c) The visiting policies developed pursuant to this section Family visits are allowable, for children, shall include provision for visitation by minor children of grandchildren, siblings, or children under the inmate. guardianship under the age 18 of the inmate in (cid:1800) (cid:1798) (cid:1798) custody. Family visitation is scheduled on Mondays. (d) Video visitation may be used to supplement existing Video Visitation is not offered at this facility. visitation programs, but shall not be used to fulfill the (cid:1798) (cid:1798) (cid:1800) requirements of this section if in-person visitation is requested by an inmate. (e) Facilities shall not charge for visitation when visitors are onsite and participating in either in-person or video (cid:1798) (cid:1798) (cid:1800) visitation. For purposes of this subsection, “onsite” is defined as the location where the inmate is housed. (f) Subdivision (d) shall not apply to facilities which (1) exclusively used video visitation prior to January 1, 2017 or (2) had been designed without in-person visitation space (cid:1798) (cid:1798) (cid:1800) and conditionally awarded by the Board prior to June 27, 2017. (g) If a local detention facility offered video visitation only as of January 1, 2017, the first hour of remote video (cid:1798) (cid:1798) (cid:1800) visitation per week shall be offered free of charge. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 20 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Types and availability of visitation, including: Note: Reference PC § 6031.1 (June 2017) Mode of visitation; (cid:120) On-site, contact (family) (cid:120) On-site, barrier Visitation hours; Monday: 9:00 AM to 9:00 PM (family) Tuesday: 7:00 PM to 10:00 PM Wednesday: 6:30 PM to 10:00 PM Thursday: 7:00 PM to 10:00 PM Friday: 9:00 AM to 11:00 AM Saturday: 9:00 AM to 11:00 AM Time inmates are allowed for visitation; and, Each inmate receives one hour per week of visitation that can be divided into four 30- minute visits. Any restrictions on inmate visitation. Discipline Medical Quarantine 1063 CORRESPONDENCE T-100 Mail Correspondence shall be handed on a The facility administrator shall develop written policies and consistent, efficient, and humane manner, while procedures for inmate correspondence which provide that: ensuring the security and safety of the facility, staff, and others. Inmates may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, the Board of State and Community Corrections and with Sheriff’s Office command staff. (cid:1800) (cid:1798) (cid:1798) Inmates without funds are permitted unlimited postage-paid letters each week. Inmates without funds, are permitted unlimited postage- paid correspondence with his/her attorney and the courts. There is no restriction to the volume of mail that an inmate may send or receive. During the onsite physical plant inspection, inmates advised that, during the COVID Pandemic, unlimited outgoing mail has been free of charge. (a) there is no limitation on the volume of mail that an Please see above. (cid:1800) (cid:1798) (cid:1798) inmate may send or receive; 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 21 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) inmate correspondence may be read when there is a All incoming mail is inspected and forwarded valid security reason and the facility manager or his/her to inmates regularly. Incoming mail that has designee approves; been deemed unacceptable shall be returned, in its entirety, to the USPS to be returned to the sender. All incoming mail shall be opened and inspected by jail staff. Incoming mail shall be scanned to identify any security violations, threats and to verify that the content is acceptable. Mail labeled as “Legal Mail” and (cid:1800) (cid:1798) (cid:1798) clearly identified as being from a state or federal court, any member of the state bar, or holder of public office, or the Board of State and Community Corrections shall be opened and inspected only in the presence of the addressee. Verified that this is occurring while interviewing inmates during the onsite physical plant inspection. (c) jail staff shall not review inmate correspondence to or Please see above. from state and federal courts, any member of the State Bar or holder of public office, and the State Board of State and Community Corrections; however, jail authorities may (cid:1800) (cid:1798) (cid:1798) open and inspect such mail only to search for contraband, cash, checks, or money orders and in the presence of the inmate; (d) inmates may correspond, confidentially, with the Please see above. (cid:1800) (cid:1798) (cid:1798) facility manager or the facility administrator; and, (e) those inmates who are without funds shall be permitted Policy is consistent with this regulation; at least two postage paid envelopes and two sheets of paper however, the number of postage-paid envelopes each week to permit correspondence with family members provided have been unlimited during times of (cid:1800) (cid:1798) (cid:1798) and friends but without limitation on the number of postage the COVD Pandemic and for those in paid envelopes and sheets of paper to his or her attorney quarantine. and to the courts. 1064 LIBRARY SERVICES T-500 Law Library Services T-600 Library Services The facility administrator shall develop written policies and Inmates shall have access to a library service procedures for library service in all Type II, III, and IV which will include access to current facilities. The scope of such service shall be determined by information on community services and the facility administrator. The library service shall include resources and religious, educational, and access to legal reference materials, current information on recreational reading material. Materials are community services and resources, and religious, provided in languages other than English as (cid:1800) (cid:1798) (cid:1798) educational, and recreational reading material. In Type IV requested. facilities such a program can be either in-house or provided Inmates were interviewed during the onsite through access to the community. physical plant inspection and advised that library services and access to reading materials was not interrupted during the COVID Pandemic or for those inmates that were quarantined. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 22 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1065 EXERCISE AND RECREATION U-100 Recreation Program Planning Jail staff shall maintain the facilities and (a) The facility administrator of a Type II or III facility equipment in good working order. Staff shall shall develop written policies and procedures for an supervise inmate recreation and survey the exercise and recreation program, in an area designed for needs and interests of the inmates regularly. recreation, which will allow a minimum of three hours of Weather permitting, inmates shall have access exercise distributed over a period of seven days. Such to outdoor recreation. Inmates shall be offered a regulations as are reasonable and necessary to protect the minimum of 3 hours of exercise per week. facility's security and the inmates' welfare shall be included Exercise and recreation schedules were in such a program. modified during this inspection cycle due to the COVID Pandemic and efforts made by the agency to socially distance and mitigate the (cid:1800) (cid:1798) (cid:1798) spread of contagious disease. Inmates were interviewed during the onsite inspection and stated that although there have been some modifications to recreation and outdoor exercise, in general they are receiving more than 3 hours of recreation time per week. Some of this is accomplished by the agency partnership with public health and ongoing COVID testing to ensure that unexposed groups are receiving uninterrupted exercise and recreation access. 1066 BOOKS, NEWSPAPERS, PERIODICALS, T-100 Mail AND WRITINGS Newspapers, magazines, periodicals, and softbound books which are sent directly from a The facility administrator of a Type II or III facility shall publisher or internet website are acceptable. develop written policies and procedures which will permit Retail bookstores may send books into the jail inmates to purchase, receive and read any book, upon approval of the Detention Commander. (cid:1800) (cid:1798) (cid:1798) newspaper, periodical, or writing accepted for distribution Books sent by private individuals are by the United States Postal Service. Nothing herein shall be prohibited. There is no limitation to the volume construed as limiting the right of a facility administrator to: of acceptable mail an inmate may receive, as long as a fire concern is not present. (generally, 3lbs of paper). (1) exclude any publications or writings based on any Anything that may be classified as contraband, legitimate penological interest; which is defined as any item deemed illegal by state law and or detention policy, and or any (cid:1800) (cid:1798) (cid:1798) writings that contain polaroid photographs, violence, nudity, controlled substance, weapons, or obscene material is not acceptable. (2) exclude obscene publications or writings, and mail Please see above. containing information concerning where, how, or from whom such matter may be obtained; and any matter of a character tending to incite murder, arson, riot, violent racism, or any other form of violence; any matter of a (cid:1800) (cid:1798) (cid:1798) character tending to incite crimes against children; any matter concerning unlawful gambling or an unlawful lottery; the manufacture or use of weapons, narcotics, or explosives; or any other unlawful activity; (3) open and inspect any publications or packages All incoming mail shall be opened and inspected received by an inmate; and by jail staff. Incoming mail shall be scanned to (cid:1800) (cid:1798) (cid:1798) identify any security violations, threats, and to verify that the content is acceptable. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 23 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) restrict the number of books, newspapers, Newspapers, magazines, periodicals, and periodicals, or writings the inmate may have in his/her softbound books which are sent directly from a cell or elsewhere in the facility at one time. publisher or internet website are acceptable. Retail bookstores may send books into the jail upon approval of the Detention Commander. (cid:1800) (cid:1798) (cid:1798) Books sent by private individuals are prohibited. There is no limitation to the volume of acceptable mail an inmate may receive, as long as a fire concern is not present. (generally, 3lbs of paper). 1067 ACCESS TO TELEPHONE T-200 Inmate Access to Telephones All inmates have reasonable and equal access to The facility administrator shall develop written policies and telephone use. Telephone calls to attorneys or procedures which allow reasonable access to a telephone other legal representatives shall be permitted to beyond those telephone calls which are required by Section an inmate upon request, as soon as reasonably 851.5 of the Penal Code. possible. (cid:1800) (cid:1798) (cid:1798) Inmates were interviewed during the onsite physical plant inspection and advised that they have access to telephones, and in addition, they received free of charge phone calls during peak times of the COVID Pandemic. 1068 ACCESS TO COURTS AND COUNSEL T-100 Mail T-200 Inmate Access to Telephones The facility administrator shall develop written policies and T-300 Inmate Visiting procedures to ensure inmates have access to the court and to Access to courts & Counsel legal counsel. Such access shall consist of: Inmates are entitled to confidential correspondence and consultation with the courts and legal counsel. Legal mail access is free of charge. Telephone (cid:1800) (cid:1798) (cid:1798) calls to counsel are free of charge. Confidential interview rooms are available for legal counsel visits and are not calculated into the normal weekly visiting allowance for each inmate. During the COVID Pandemic, the agency has worked with the courts to incorporate video court appearances and consultation with attorneys. (a) unlimited mail as provided in Section 1063 of these Please see above. (cid:1800) (cid:1798) (cid:1798) regulations, and, (b) confidential consultation with attorneys. (cid:1800) (cid:1798) (cid:1798) Please see above. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 24 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1069 INMATE ORIENTATION N-200 Inmate Orientation Handbook All new inmates shall have access to an In Type II, III, and IV facilities, the facility administrator orientation handbook, closed circuit television, shall develop written policies and procedures for the kiosk, and inmate tablets to assist in transition implementation of a program reasonably understandable to into the facility, understanding facility rules and inmates designed to orient a newly received inmate at the regulations, and a description of inmate time of placement in a living area. programs. (cid:1800) (cid:1798) (cid:1798) Inmates were interviewed during the onsite physical plant inspection and advised that they receive an Orientation Rulebook upon housing, that the rules, program information, and facility notices are accessible on the TV’s, kiosks, and on the tablet. These items are accessible in each housing area. Such a program shall be published and include, but not be Verified while onsite. (cid:1800) (cid:1798) (cid:1798) limited to, the following: (1) correspondence, visiting, and telephone usage rules; (cid:1800) (cid:1798) (cid:1798) (2) rules and disciplinary procedures; (cid:1800) (cid:1798) (cid:1798) These are posted in all housing areas. (3) inmate grievance procedures; (cid:1800) (cid:1798) (cid:1798) (4) programs and activities available and method of (cid:1800) (cid:1798) (cid:1798) application; (5) medical services; (cid:1800) (cid:1798) (cid:1798) (6) classification/housing assignments; (cid:1800) (cid:1798) (cid:1798) (7) court appearance where scheduled, if known; (cid:1800) (cid:1798) (cid:1798) (8) voting, including registration; and, (cid:1800) (cid:1798) (cid:1798) (9) zero tolerance policy against sexual abuse and These notices are posted in housing areas and (cid:1800) (cid:1798) (cid:1798) sexual harassment. public lobbies. 1070 INDIVIDUAL/FAMILY SERVICE W-100 Social Service Programming PROGRAMS W-200 Social Service Personnel X-100 Release of Inmates The facility administrator of a Type II, III, or IV facility shall The agency has an extensive menu of develop written policies and procedures which facilitate educational, vocational, cognitive, substance cooperation with appropriate public or private agencies for abuse, and religious programming accessible to individual and/or family social service programs for all inmates. The delivery of services has been inmates. Such a program shall utilize the services and modified to include an electronic platform due resources available in the community and may be in the form (cid:1800) (cid:1798) (cid:1798) to the availability of service providers during of a resource guide and/or actual service delivery. the COVID Pandemic. There is an on-site Day Reporting Center that is operated by the Sheriff’s Office & Probation Department. The Day Reporting Center is connected, with various community stakeholders and resources for all inmate participants. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 25 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The range and source of such services shall be at the Please see above. discretion of the facility administrator and may include: (a) risk and needs assessments; (b) best practices in: (1) individual, group and/or family counseling; (2) drug and alcohol abuse counseling; (3) cognitive behavioral interventions; (4) vocational testing and counseling; (cid:1800) (cid:1798) (cid:1798) (5) employment counseling; (c) referral to community resources and programs; (d) reentry planning and service development; (e) legal assistance; (f) regional center services for the developmentally disabled; and, (g) community volunteers. 1071 VOTING T-400 Voting Inmates that are eligible may register to vote in The facility administrator of a Type I (holding sentenced local, state, and federal elections pursuant to inmate workers) II, III or IV facility shall develop written established election codes. Absentee ballots are policies and procedures whereby the county registrar of (cid:1800) (cid:1798) (cid:1798) provided to inmates that request to vote. The voters allows qualified voters to vote in local, state, and agency partners with the Voting Registrar for federal elections, pursuant to election codes. inmate access to voter registration upon request. 1072 RELIGIOUS OBSERVANCES V-100 Religious Programs The delivery of services has been modified to The facility administrator of a Type I, II, III or IV facility include an electronic platform, and written (cid:1800) (cid:1798) (cid:1798) shall develop written policies and procedures to provide materials due to the availability of service opportunities for inmates to participate in religious services, providers during the COVID Pandemic practices and counseling on a voluntary basis. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 26 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1073 INMATE GRIEVANCE PROCEDURE R-400 Inmate Grievance Procedure A viable complaint process is available to (a) Each administrator of a Type II, III, or IV facility and inmates to allow for a systematic redress of Type I facilities which hold inmate workers shall develop conditions relating to the conditions of written policies and procedures whereby any inmate may confinement. All complaints shall receive a appeal and have resolved grievances relating to any written, signed response within a reasonable conditions of confinement, including but not limited to: period of time. medical care; classification actions; disciplinary actions; The grievance process is an internal problem- program participation; telephone, mail, and visiting solving mechanism at the level of most direct procedures; and food, clothing, and bedding. inmate contact. It offers an avenue for Such policies and procedures shall include: administrative review and communication. A random sampling of 20 grievances was reviewed and all grievances reflected timely and appropriate responses. Inmates were interviewed during the onsite physical plant inspection and advised that access to grievance was not an obstacle, responses to grievances are timely, and more (cid:1800) (cid:1798) (cid:1798) often than not, staff are able to resolve grievances without navigating the formal process. The Inmate Orientation Handbook gives clear examples and a sample of how to complete and submit a grievance along with an explanation of the anticipated process. There are three levels for an appeal, however, there were no grievances reviewed that were appealed to a supervisor or above. There were no instances of a grievance being denied. Jurisdiction remains with the Sheriff’s Office, if the grievance is specific to a contracted vendor, the agency works in collaboration with the vender to provide a timely response and resolution. (1) a grievance form or instructions for registering a (cid:1800) (cid:1798) (cid:1798) grievance; (2) resolution of the grievance at the lowest appropriate (cid:1800) (cid:1798) (cid:1798) staff level; (3) appeal to the next level of review; (cid:1800) (cid:1798) (cid:1798) (4) written reasons for denial of grievance at each level (cid:1800) (cid:1798) (cid:1798) of review which acts on the grievance; (5) provision for response within a reasonable time (cid:1800) (cid:1798) (cid:1798) limit; and, (6) provision for resolving questions of jurisdiction (cid:1800) (cid:1798) (cid:1798) within the facility. (b) Grievance System Abuse: Of the grievances reviewed, there were no The facility may establish written policy and procedure to instances of a grievance being refused due to (cid:1800) (cid:1798) control the submission of an excessive number of system abuse. grievances. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 27 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1080 RULES AND DISCIPLINARY PENALTIES A-100 Inmate Rules and Discipline Inmate rules appear in the Inmate Orientation Wherever discipline is administered, each facility Handbook and are accessible on the kiosks and administrator shall establish written rules and disciplinary tablets. All rules are posted in inmate housing penalties to guide inmate conduct. areas. Inmate rules are first introduced during (cid:1800) (cid:1798) (cid:1798) the booking process where they are played on a closed-circuit television. Inmate rules are available in multiple languages. Such rules and disciplinary penalties shall be stated simply and affirmatively and posted conspicuously in housing units (cid:1800) (cid:1798) (cid:1798) and the booking area or issued to each inmate upon booking. For those inmates who are illiterate or unable to read English, and for persons with disabilities, provision shall be made for the jail staff to instruct them verbally or provide (cid:1800) (cid:1798) (cid:1798) them with material in an understandable form regarding jail rules and disciplinary procedures and penalties. 1081 PLAN FOR INMATE DISCIPLINE S-100 Inmate Rules and Discipline S-200 Reporting Rules Violations Each facility administrator shall develop written policies and S-300 Disciplinary Hearing Board procedures for inmate discipline. The plan shall include, but not be limited to, the following elements: A random sampling of 20 formal disciplinary packets were reviewed and were found to contain notice of the violation, notice of the hearing, notice of the imposed sanction with an avenue for appeal. Of the documents reviewed, (cid:1800) (cid:1798) (cid:1798) all reviews, approvals and sign offs were present and within the required timelines. Inmates were interviewed during the onsite physical plant inspection and stated that when charged with a rule violation, they were noticed in writing. They, in all cases, appeared for their hearing and were able to appeal the decision if they were not in agreement with the imposed sanction. (a) Temporary Loss of Privileges: For minor acts of non- The shift sergeant or officer in charge shall conformance or minor violations of facility rules, staff may approve all disciplinary actions prior to any impose a temporary loss of privileges, such as access to informal disciplinary action being imposed. (cid:1800) (cid:1798) (cid:1798) television, telephones, commissary, or lockdown for less than 24 hours, provided there is written documentation and supervisory approval. (b) Punitive Actions: Major violations of facility rules or Inmates that are charged with a Major Rule repetitive minor acts of non-conformance or repetitive minor Violation will be required to go through a violations of facility rules shall be reported in writing by the formal process that involves a hearing. This staff member observing the act and submitted to the process must be completed prior to the disciplinary officer. The consequences of such violations imposition of any formal disciplinary sanction. may include, but are not limited to: Inmates were interviewed during the onsite (cid:1800) (cid:1798) (cid:1798) physical plant inspection and advised that, when charged with a major rule violation, they received formal notice, went through the hearing process where they were present, and had an opportunity to appeal the decision should they disagree with the outcome. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 28 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1. Loss of good time/work time. (cid:1800) (cid:1798) (cid:1798) 2. Placement in disciplinary separation. There is no specific area for disciplinary separation. Inmates that are satisfying a disciplinary sanction that requires them to be (cid:1798) (cid:1798) (cid:1800) separated from other inmates are housed alone in a cell that is located in a housing area among other inmates. 3. Disciplinary separation diet. The Disciplinary Diet is not used as a (cid:1798) (cid:1798) (cid:1800) disciplinary sanction in this facility. 4. Loss of privileges mandated by regulations. (cid:1800) (cid:1798) (cid:1798) A staff member with investigative and punitive authority The disciplinary hearing officer is responsible shall be designated as a disciplinary officer to impose such for conducting formal disciplinary hearings consequences. (cid:1800) (cid:1798) (cid:1798) when a major rule violation has occurred. This hearing officer cannot have been involved in the incident. Staff shall not participate in disciplinary review if they are Please see above. (cid:1800) (cid:1798) (cid:1798) involved in the charges. Such charges pending against an inmate shall be acted on Verified through the review of agency policy, a with the following provisions and within specified (cid:1800) (cid:1798) (cid:1798) sampling of hearing dispositions, and inmate timeframes: interviews. 1. A copy of the report, and/or a separate written notice (cid:1800) (cid:1798) (cid:1798) of the violation(s), shall be provided to the inmate. 2. Unless declined by the inmate, a hearing shall be provided no sooner than 24 hours after the report has been submitted to the disciplinary officer and the inmate has been informed of the charges in writing. The hearing (cid:1800) (cid:1798) (cid:1798) may be postponed or continued for a reasonable time through a written waiver by the inmate, or for good cause. 3. The inmate shall be permitted to appear on his/her own behalf at the time of hearing and present witnesses and documentary evidence. The inmate shall have (cid:1800) (cid:1798) (cid:1798) access to staff or inmate assistance when the inmate is illiterate or the issues are complex. 4. A charge(s) shall be acted on no later than 72 hours after an inmate has been informed of the charge(s) in (cid:1800) (cid:1798) (cid:1798) writing. 5. Subsequent to final disposition of disciplinary charges by the disciplinary officer, the charges and the (cid:1800) (cid:1798) (cid:1798) action taken shall be reviewed by the facility manager or designee. 6. The inmate shall be advised in a written statement by the fact-finders about the evidence relied on and the (cid:1800) (cid:1798) (cid:1798) reasons for the disciplinary action. A copy of the record shall be kept pursuant to Penal Code Section 4019.5. 7. There shall be a policy of review and appeal to a (cid:1800) (cid:1798) (cid:1798) supervisor on all disciplinary action. (c) Nothing in this section precludes a facility administrator When a security issue exists that is directly from administratively segregating any inmate from the related to the incident, an inmate may be general population or program for reasons of personal, separated pending the disciplinary hearing. mental, or physical health, or under any circumstance in (cid:1800) (cid:1798) (cid:1798) which the safety of the inmates, staff, program, or community is endangered, pending disciplinary action or a review as required by Section 1053 of these regulations. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 29 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Nothing in this section precludes the imposition of Informal imposition for temporary restriction of conditions or restrictions that reasonably relate to a (cid:1800) (cid:1798) (cid:1798) privileges may occur without a formal legitimate, non-punitive administrative purpose. disciplinary hearing. 1082 FORMS OF DISCIPLINE S-100 Inmate Rules and Discipline Inmate rule violations fall into the following The degree of punitive actions taken by the disciplinary categories: officer shall be directly related to the severity of the rule (cid:120) Low infraction. Acceptable forms of discipline shall consist of, (cid:120) Medium but not be limited to, the following: (cid:120) Major (a) Loss of privileges. (cid:120) Criminal (b) Extra work detail. (cid:1800) (cid:1798) (cid:1798) (c) Short term lockdown for less than 24 hours. (d) Removal from work details. (e) Forfeiture of “good time” credits earned under Penal Code Section 4019. (f) Forfeiture of “work time” credits earned under Penal Code Section 4019. (g) Disciplinary separation. (h) Disciplinary separation diet. 1083 LIMITATIONS ON DISCIPLINARY S-100 Inmate Rules and Discipline ACTIONS J-200 Disciplinary Separation A random sampling of 20 disciplinary packets The Penal Code and the State Constitution expressly was reviewed and there were occasions when prohibit all cruel and unusual punishment. Additionally, the violation required separation for security there shall be the following limitations: purposes prior to the disciplinary hearing. Of (a) If an inmate is on disciplinary separation status for 30 the reports reviewed, there was no instance of consecutive days there shall be a review by the facility an inmate remaining separated for a time-period manager before the disciplinary separation status is exceeding 30 days, as a result, of a disciplinary continued. This review shall include a consultation with (cid:1800) (cid:1798) (cid:1798) sanction. health care staff. Such reviews shall continue at least every There is no specific area in this facility that is fifteen days thereafter until the disciplinary status has ended. designed or equipped for disciplinary This review shall be documented. separation. Inmates that are separated for security purposes or those that are satisfying a disciplinary sanction that requires them to be separated from other inmates are housed alone in a cell that is located in a housing area at the Monroe Detention Center among other inmates. (b) The disciplinary separation cells or cell shall have the All cells were inspected during the onsite minimum furnishings and space specified in Title 24, Part 2, physical plant inspection. All cells are 1231.2.6 and 2.7. Occupants shall be issued clothing and equipped alike, with Title 24 required bedding as specified in Articles 13 and 14 of these furnishings and fixtures. There were no cells regulations and shall not be deprived of them through any observed to be absent of bedding or clothing. (cid:1800) (cid:1798) (cid:1798) portion of the day except that those inmates who engage in Inmates that are sanctioned with discipline at the destruction of bedding or clothing may be deprived of the YCJDC are transported back to the Monroe such articles. The decision to deprive inmates of such Detention Center. articles of clothing and bedding shall be reviewed by the facility manager or designee during each 24-hour period. (c) The delegation of authority to any inmate or group of This is not occurring. inmates to exercise the right of punishment over any other (cid:1800) (cid:1798) (cid:1798) inmate or group of inmates (Penal Code section 4019.5) (d) In no case shall a safety cell, as specified in Title 24, Part Safety cells are not used in this facility. 2, 1231.2.5, or any restraint device be used for disciplinary (cid:1800) (cid:1798) (cid:1798) There are no safety cells located at the YCJDC. purposes. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 30 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) No inmate may be deprived of the implements necessary Personal hygiene implements are not withheld to maintain an acceptable level of personal hygiene as (cid:1800) (cid:1798) (cid:1798) or restricted as a disciplinary sanction. specified in Section 1265 of these regulations (f) Food shall not be withheld as a disciplinary measure. Food items, with the exception of loss of (cid:1800) (cid:1798) (cid:1798) commissary privileges, is not withheld or restricted as a form of a disciplinary sanction. (g) The disciplinary separation diet described in section The disciplinary diet is not used in this facility. 1247 of these regulations shall only be utilized for major (cid:1798) (cid:1798) (cid:1800) violations of institutional rules. (1) In addition to the provisions of Section 1247, the facility manager shall approve the initial (cid:1798) (cid:1798) (cid:1800) placement on the disciplinary separation diet and ensure that medical staff is notified. (2) In consultation with medical care staff, the facility manager shall approve any continuation on (cid:1798) (cid:1798) (cid:1800) that diet every 72 hours after the initial placement. (h) Correspondence privileges shall not be withheld except Correspondence privileges are not withheld or in cases where the inmate has violated correspondence restricted as a form of a disciplinary sanction regulations, in which case correspondence may be (cid:1800) (cid:1798) (cid:1798) unless a violation related to correspondence has suspended for no longer than 72 hours, without the review occurred. and approval of the facility manager. (i) In no case shall access to courts and legal counsel be Access to courts and legal counsel are not suspended as a disciplinary measure. (cid:1800) (cid:1798) (cid:1798) withheld or restricted as a form of a disciplinary sanction under any circumstance. 1084 DISCIPLINARY RECORDS S-300 Disciplinary Hearing Board All inmate records are entered and are stored in Penal Code Section 4019.5 requires that a record is kept of the agency JMS system. (Tiburon/RMS) all disciplinary infractions and punishment administered (cid:1800) (cid:1798) (cid:1798) therefore. This requirement may be satisfied by retaining copies of rule violation reports and report of the disposition of each. 1206.5 MANAGEMENT OF COMMUNICABLE M-330 Communicable Disease Protocols DISEASES IN A CUSTODY SETTING The Communicable Disease Policy was reviewed and has undergone numerous updates (a) The responsible physician, in conjunction with the while the agency and their health care provider, facility administrator and the county health officer, shall WellPath, work collaboratively with the county develop a written plan to address the identification, public health authority for strict adherence with treatment, control and follow-up management of the California State Public Health Guidelines. (cid:1800) (cid:1798) (cid:1798) tuberculosis symptoms, referral for a medical The policy was reviewed and was found to be evaluation, treatment responsibilities during comprehensive containing the identification of incarceration and coordination with public health symptoms, containment, testing, treatment, officials for follow-up treatment in the community. The quarantine, reporting, vaccination, and follow plan shall reflect the current local incidence of up care specific to the COVID Pandemic. communicable diseases which threaten the health of inmates and staff. (b) Consistent with the above plan, the health authority shall, in cooperation with the facility administrator and the county health officer, set forth in writing, policies (cid:1800) (cid:1798) (cid:1798) and procedures in conformance with applicable state and federal law, which include, but are not limited to: (1) The types of communicable diseases to be reported; (cid:1800) (cid:1798) (cid:1798) Verified in policy. (2) The persons who shall receive the medical reports; (cid:1800) (cid:1798) (cid:1798) Verified in policy. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 31 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Sharing of medical information with inmates and Verified in policy. custody staff: This section has changed as a result, of COVID (cid:1800) (cid:1798) (cid:1798) 19, and the necessity for notification of exposure to inmates and staff has been included. (4) Medical procedures required to identify the Verified in policy. presence of diseases(s) and lessen the risk of (cid:1800) (cid:1798) (cid:1798) All screening initially occurs at the time of exposure to others; intake and prior to housing. (5) Medical confidentiality requirements; Medical confidentiality occurs as it relates to specific diagnosis and treatment. Exposure to a communicable disease is the exception. When (cid:1800) (cid:1798) (cid:1798) an exposure has occurred, inmates are separated, tested, and quarantined pending the outcome of their test and treatment. (6) Housing considerations based upon behavior This is a classification decision. (cid:1800) (cid:1798) (cid:1798) medical needs and safety of the affected inmates; (7) Provisions for inmate consent that address the Please see above. (cid:1800) (cid:1798) (cid:1798) limits of confidentiality; and, (8) Reporting and appropriate action upon the possible Please see above. exposure of custody staff to a communicable (cid:1800) (cid:1798) (cid:1798) disease. 1211 SICK CALL M-1000 Access to Sick Call M-1050 Medical Sick Call Process There shall be written policies and procedures developed by Sick call is conducted by a physician or other the facility administrator, in cooperation with the health qualified health personnel seven days per week. authority, which provides for a daily sick call conducted for Inmates requesting sick call are required to all inmates or provision made that any inmate requesting submit an inmate health services request. medical/mental health attention be given such attention. Inmates are triaged within 48 hours for a non- (cid:1800) (cid:1798) (cid:1798) emergency request. Inmates were interviewed during the onsite physical plant inspection and stated that they can easily access an innate health services request (pink slip) or request sick call through the inmate kiosk or tablet. Inmates stated that in general, they are seen within two days. 1260 STANDARD INSITUTIONAL CLOTHING N-100 Inmate Admission Procedures All inmates shall be fitted for proper sized The standard issue of climatically suitable clothing to clothing. The following clothing items are (cid:1800) (cid:1798) (cid:1798) inmates held after arraignment in all but Court Holding, issued to each inmate prior to housing: Temporary Holding and Type IV facilities shall include, but not be limited to: (a) Clean socks and footwear; (cid:1800) (cid:1798) (cid:1798) Socks and footwear (b) Clean outergarments; and, (cid:1800) (cid:1798) (cid:1798) Jump suit (c) Clean undergarments; (cid:1800) (cid:1798) (cid:1798) (1) For males – shorts and undershirt, and Boxer shorts (cid:1800) (cid:1798) (cid:1798) Undershirt (2) For females – bra and two pairs of panties. Nightgown Bra (cid:1800) (cid:1798) (cid:1798) Panties Additional bra and panties are readily available in the housing unit. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 32 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The inmate’s personal undergarments and footwear may be Personal undergarments may be approved for substituted for the institutional undergarments and footwear medical or proper fitting requirement. specified in this regulation. This option notwithstanding, the (cid:1800) (cid:1798) (cid:1798) facility has the primary responsibility to provide the personal undergarments and footwear. Clothing shall be reasonably fitted, durable, easily laundered Please see above. (cid:1800) (cid:1798) (cid:1798) and repaired. 1264 CONTROL OF VERMIN IN INMATES’ All inmate clothing is stored in a vacuum PERSONAL CLOTHING sealed bag in the property room. There shall be written policies and procedures developed by (cid:1800) (cid:1798) (cid:1798) the facility administrator to control the contamination and/or spread of vermin in all inmates’ personal clothing. Infested clothing shall be cleaned, disinfected, or stored in a closed container so as to eradicate or stop the spread of vermin. 1265 ISSUE OF PERSONAL CARE ITEMS N-100 Inmate Admission Procedures Each inmate shall be provided with a hygiene There shall be written policies and procedures developed by kit containing the following: the facility administrator for the issue of personal hygiene items. Each female inmate shall be provided with sanitary (cid:1800) (cid:1798) (cid:1798) napkins, panty liners, and tampons as requested. Each inmate to be held over 24 hours who is unable to supply himself/herself with the following personal care items, because of either indigency or the absence of an inmate canteen, shall be issued: (a) Toothbrush, (cid:1800) (cid:1798) (cid:1798) (b) Dentifrice, (cid:1800) (cid:1798) (cid:1798) (c) Soap, (cid:1800) (cid:1798) (cid:1798) (d) Comb, and (cid:1800) (cid:1798) (cid:1798) (e) Shaving implements. Shaving implements are accessible in the (cid:1800) (cid:1798) (cid:1798) housing unit. Inmates shall not be required to share any personal care (cid:1800) (cid:1798) (cid:1798) items listed in the items “a” through “d”. 1266 SHOWERING L-400 Bathing and Hair Care Facilities for Inmates There shall be written policies and procedures developed by All inmates are provided with the opportunity the facility administrator for inmate showering/bathing. to shower in their housing units. Showers are Inmates shall be permitted to shower/bathe upon assignment accessible seven days per week. Inmates that to a housing unit and at least every other day or more often are classified and housed for separation are if possible. (cid:1800) (cid:1798) (cid:1798) offered showers at a minimum of every other day. Inmates were interviewed during the onsite physical plant inspection and reported that in practice, showers are accessible daily and during the COVID Pandemic, daily showers were encouraged. 1267 HAIR CARE SERVICES (EXCERPT) L-400 Bathing and Hair Care Facilities for Inmates (a) Hair care services shall be available. All inmates shall be provided with adequate bathroom and hair care facilities to enable them (cid:1800) (cid:1798) (cid:1798) to maintain acceptable standards of personal hygiene. Hair care and barbering stations are accessible in each housing unit. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 33 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Inmates, except those who may not shave for reasons of Shaving implements are accessible at each hair identification in court, shall be allowed to shave daily care station and disposable razors are issued and receive hair care services at least once a month. The and collected after each use. (cid:1800) (cid:1798) (cid:1798) facility administrator may suspend this requirement in relation to inmates who are considered to be a danger to themselves or others. 1270 STANDARD BEDDING AND LINEN ISSUE L-300 Inmate Clothing, Bedding and Linen Supplies The standard issue of clean suitable bedding and linens, for Initial clothing issuance: each inmate entering a living area who is expected to remain All inmates are provided with bedding and overnight, shall include, but not limited to: linen that is sufficient to provide comfortable, sanitary, and safe conditions. Linen exchange (cid:1800) (cid:1798) (cid:1798) occurs at a minimum of once per week. During the physical plant inspection, inmates were interviewed and reported that during the peak of the COVID Pandemic, clothing and linen exchange occurred daily and upon request. (a) One serviceable mattress which meets the requirements (cid:1800) (cid:1798) (cid:1798) of Section 1272 of these regulations; (b) One mattress cover or one sheet; (cid:1800) (cid:1798) (cid:1798) (c) One towel; and, (cid:1800) (cid:1798) (cid:1798) (d) One blanket or more depending up on climatic (cid:1800) (cid:1798) (cid:1798) conditions. Two blankets or sleeping bag may be issued in place of one One mattress cover and one blanket are (cid:1798) (cid:1798) (cid:1800) mattress cover or one sheet. provided to each inmate. 1280 FACILITY SANITATION, SAFETY, AND G-200 Preventative Maintenance Program MAINTENANCE I-450 Housing Inspections The agency in collaboration with the General The facility administrator shall develop written policies and Services Division conduct comprehensive procedures for the maintenance of an acceptable level of preventative maintenance inspection to provide cleanliness, repair and safety throughout the facility. Such a for emergency, preventative, and routine repairs plan shall provide for a regular schedule of housekeeping to the facility. tasks and inspections to identify and correct unsanitary or All housing units, common areas, and living unsafe conditions or work practices which may be found. quarters of the facility are inspected at a (cid:1800) (cid:1798) (cid:1798) minimum of every 24-houurs. In practice, this occurs on each shift. During the physical plant inspection, the facility appeared to be clean and orderly. Advanced technology for sanitation and decontamination of cells along with an unlimited amount of cleaning supplies were observed throughout the facility. DETENTION OF MINORS Are minors held in this facility? If yes, the following Minors are not held in the Monroe Detention sections including those summarizing the regulations Facility. Although minors are held in the identified in Title 15, Article 8 of these regulations apply YCJDC, there are safeguards in place to (cid:1800) (cid:1798) (cid:1798) (Minors in Jails). prevent sight, sound, or any communication Note: Reference PC § 207.1(b), 207.6, 707.1 between adult and minor offenders. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 34 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 42 USC 5633 SECTION 223(a)(12) SEPARATION Adult inmates are housed in A Unit of the YCJDC Juveniles are not confined or detained in any facility in and are, under no circumstances, comingled with which they have contact with adult prisoners. minor offenders at any time. (cid:1800) (cid:1798) (cid:1798) Reference: WIC 208 1101 RESTRICTIONS ON CONTACT WITH Please see above. ADULT PRISONERS The facility administrator shall establish policies and procedures to restrict contact, as defined in Section 1006, between detained minors and adults confined in the facility. In situations where brief or accidental contact may occur, such (cid:1800) (cid:1798) (cid:1798) as booking or facility movement, facility staff (trained in the supervision of inmates) shall maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. The above restrictions do not apply to minors who are participating in supervised program activities pursuant to Section 208 (c) of the Welfare and Institutions Code. 1102 CLASSIFICATION Minors held in the YCJDC fall under the policies, directives, and supervision of the Yolo County The facility administrator shall develop and implement a Probation Department. (cid:1798) (cid:1798) (cid:1800) written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include the following: (a) a procedure for receiving and transmitting information regarding minors who present a risk or hazard to self or others (cid:1798) (cid:1798) (cid:1800) while confined at the facility, and the segregation of such minors to the extent possible within the limits of the facility. (b) a procedure to provide care for any minor who appears to be in need of or who requests medical, mental health, or developmental disability treatment. Written procedures shall (cid:1798) (cid:1798) (cid:1800) be established by the responsible health administrator in cooperation with the facility administrator. (c) a suicide prevention program designed to identify, monitor, and provide treatment to those minors who present a (cid:1798) (cid:1798) (cid:1800) suicide risk. (d) provide that minors be housed separately from adults and not be allowed to come or remain in contact with adults except (cid:1798) (cid:1798) (cid:1800) as provided in Sections 208(c) of the Welfare and Institutions Code. 1103 RELEASE PROCEDURES Minors held in the YCJDC fall under the policies, directives, and supervision of the Yolo County Facility staff shall notify the parents or guardians prior to the Probation Department. (cid:1798) (cid:1798) (cid:1800) release of a minor. The minor's personal clothing and valuables shall be returned to the minor, parents or guardian, upon the minor's release or consent. 1104 SUPERVISION OF MINORS Minors held in the YCJDC fall under the policies, directives, and supervision of the Yolo County (cid:1798) (cid:1798) (cid:1800) The facility administrator shall develop and implement Probation Department. policy and procedures that provide for: (a) continuous around-the-clock supervision of minors with (cid:1798) (cid:1798) (cid:1800) assurance that staff can hear and respond; and, 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 35 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) safety checks of minors at least once every 30 minutes. These safety checks shall include the direct visual observation of movement and/or skin. Safety checks shall not be replaced, but may be supplemented by, an audio/visual electronic (cid:1798) (cid:1798) (cid:1800) surveillance system designed to detect overt, aggressive, or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented. 1105 RECREATIONAL PROGRAMS Minors held in the YCJDC fall under the policies, directives, and supervision of the Yolo County The facility administrator shall develop written policies and Probation Department. procedures to provide a recreation program that shall protect (cid:1798) (cid:1798) (cid:1800) the welfare of minors and other inmates, recognize facility security needs and comply with minimum jail standards for recreation (California Code of Regulations, Title 15, Section 1065). 1106 DISCIPLINARY PROCEDURES Minors held in the YCJDC fall under the policies, directives, and supervision of the Yolo County Nothing in this regulation shall prevent the administrator Probation Department. from removing a detained minor from the general population (cid:1798) (cid:1798) (cid:1800) or program for reasons of the minor's mental or physical health; or under any circumstances in which the safety of the minor, other inmates, staff, the program or community is endangered, pending a disciplinary action or review. (a) Minors requiring disciplinary confinement shall be housed only in living areas designated for the detention of (cid:1798) (cid:1798) (cid:1800) minors. (b) Permitted forms of discipline include: (cid:1798) (cid:1798) (cid:1800) (1) loss of privileges; and, (2) disciplinary confinement. (cid:1798) (cid:1798) (cid:1800) (c) Access to visitation and recreation shall be restricted only after a second level review by a supervisor or manager, and (cid:1798) (cid:1798) (cid:1800) shall not extend beyond five days without subsequent review. (d) A status review shall be conducted for those minors placed (cid:1798) (cid:1798) (cid:1800) in disciplinary confinement no less than every 24 hours. (e) Prohibited forms of discipline include: (cid:1798) (cid:1798) (cid:1800) (1) discipline that does not fit the violation; (2) corporal punishment; (cid:1798) (cid:1798) (cid:1800) (3) inmate imposed discipline; (cid:1798) (cid:1798) (cid:1800) (4) placement in safety cells; (cid:1798) (cid:1798) (cid:1800) (5) deprivation of food; and, (cid:1798) (cid:1798) (cid:1800) (6) the adult disciplinary diet. (cid:1798) (cid:1798) (cid:1800) 1120 EDUCATION PROGRAM FOR MINORS IN Minors held in the YCJDC fall under the policies, JAILS directives, and supervision of the Yolo County Probation Department. Whenever a minor is held in a Type II or III facility, the (cid:1798) (cid:1798) (cid:1800) facility administrator shall coordinate with the County Department of Education or County Superintendent of Schools to provide education programs as required by Section 48200 of the Education Code. 1122.5 PREGNANT MINORS Minors held in the YCJDC fall under the policies, directives, and supervision of the Yolo County (a) The health administrator, in cooperation with the facility Probation Department. (cid:1798) (cid:1798) (cid:1800) administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 36 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant (cid:1798) (cid:1798) (cid:1800) minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery shall not be restrained by the use of leg irons, (cid:1798) (cid:1798) (cid:1800) waist chains, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery, shall not be restrained by the (cid:1798) (cid:1798) (cid:1800) wrists, ankles, or both, unless deemed necessary for the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, labor, (cid:1798) (cid:1798) (cid:1800) delivery, or recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, she shall be advised, orally or in writing, of the standards and (cid:1798) (cid:1798) (cid:1800) policies governing pregnant minors. 1047 SERIOUS ILLNESS OR INJURY OF A Minors held in the YCJDC fall under the policies, MINOR IN AN ADULT DETENTION directives, and supervision of the Yolo County FACILITY Probation Department. The facility administrator shall develop policy and (cid:1798) (cid:1798) (cid:1800) procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PRO 20-22 37 A 353 Type II III PRO v.1 eff 1.1.19 (20-22) ADULT TYPE I, II, III AND IV FACILITIES PHYSICAL PLANT EVALUATION The Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 6/94; 2/99; 2001; 2005; 2008; 2010, 2013, 2017, 2019 BSCC Code: 6090 7743 FACILITY NAME: Yolo County Monroe Detention Center and Yolo County Juvenile FACILITY TYPE: II Detention Center Unit A 6/94: (cid:1798) 2/99: (cid:1798) 2001: (cid:1798) 2005: (cid:1798) 2008: (cid:1798) 2010: (cid:1798) APPLICABLE REGULATIONS (Check All That Apply): 2013: (cid:1798) 2017: (cid:1800) 2019: (cid:1798)(cid:1798) 1980: (cid:1800) 1990: (cid:1800) (cid:1798) FIELD REPRESENTATIVE: Kimberly Moule DATE: June 23, 2022 TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.1 Reception and booking. Less lethal weaponry and chemical agents are Facilities where booking and housing occur shall have the stored in a locked armory within the secure (cid:1800) (cid:1798) (cid:1798) following space and equipment: perimeter of the facility. Gun lockers are located 1.Weapons locker as specified in Section 1231.3.12. outside of the jail facility. 2. A cell or room for the confinement of inmates pending Docile booking holding cells (cid:1800) (cid:1798) (cid:1798) their booking, complying with Section 1231.2.2. 3. A sobering cell as described in Section 1231.2.4 if Two sobering cells in booking intoxicated, inmates who may pose a danger to (cid:1800) (cid:1798) (cid:1798) themselves or others are held. For those facilities that accept male and female (cid:1800) (cid:1798) (cid:1798) intoxicated inmates two sobering cells shall be provided. 4. Access to a shower within the secure portion of the Showers are located in the booking area and in (cid:1800) (cid:1798) (cid:1798) facility. inmate housing. 5. Provide access to a secure vault or storage space for (cid:1800) (cid:1798) (cid:1798) inmate valuables. 1231.2.2 Temporary holding cell or room. Verified during onsite physical plant inspection. A temporary holding cell or room shall: (cid:1800) (cid:1798) (cid:1798) 1. Contain a minimum of 10 square feet (0.93 m2) of floor area per inmate; 2.Be limited to no more than 16 inmates; (cid:1800) (cid:1798) (cid:1798) 3.Be no smaller than 40 square feet (3.7 m2) and have a (cid:1800) (cid:1798) (cid:1798) clear ceiling height of 8 feet (2438 mm) or more; 4. Contain seating to accommodate all inmates as (cid:1800) (cid:1798) (cid:1798) required in Section 1231.3; 5.Contain a toilet, wash basin and drinking fountain as (cid:1800) (cid:1798) (cid:1798) specified in Section 1231.3; 6.Maximize visual supervision of inmates by staff; and (cid:1800) (cid:1798) (cid:1798) 7.When located in a temporary holding facility, the cell or room shall be equipped with a bunk if inmates are to (cid:1800) (cid:1798) (cid:1798) be held longer than 12 hours. 1231.2.3 Temporary staging cell or room. A temporary staging cell or room shall: 1. Be constructed for the purpose of holding inmates who (cid:1798) (cid:1798) (cid:1800) have been classified and segregated in accordance with Sections 1050 and 1053 of Title 15, Division 1, California Code of Regulations. 2.Be limited to holding inmates up to four hours. (cid:1798) (cid:1798) (cid:1800) 3.Be limited to no more than 80 inmates. (cid:1798) (cid:1798) (cid:1800) 4. Contain a minimum of 10 square feet (0.93 m2) of floor area per inmate and a clear ceiling height of 8 feet (cid:1798) (cid:1798) (cid:1800) (2438 mm) or more. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PHY 20-22 -1 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17 19.dot (1/20) TITLE 24 SECTION YES NO N/A COMMENTS 5. Be no smaller than 160 square feet (14.9 m2). (cid:1798) (cid:1798) (cid:1800) 6. Contain seating to accommodate all inmates as (cid:1798) (cid:1798) (cid:1800) required in Section 1231.3. 7. Contain toilet, wash basin and drinking fountain as (cid:1798) (cid:1798) (cid:1800) specified in Section 1231.3. 8. Maximize visual supervision of inmates by staff. (cid:1798) (cid:1798) (cid:1800) 1231.2.4 Sobering cell. Verified during onsite physical plant inspection. A sobering cell shall: (Two sobering cells in booking) (cid:1800) (cid:1798) (cid:1798) 1. Contain a minimum of 20 square feet (1.9 m2) of floor area per inmate; 2. Be limited to eight inmates; (cid:1800) (cid:1798) (cid:1798) 3. Be no smaller than 60 square feet (5.6 m2) and have a (cid:1800) (cid:1798) (cid:1798) clear ceiling height of 8 feet (2438 mm) or more; 4. Contain a toilet, wash basin and drinking fountain as (cid:1800) (cid:1798) (cid:1798) specified in Section 1231.3; 5. Have padded partitions located next to toilet fixture in (cid:1800) (cid:1798) (cid:1798) such a manner that they provide support to the user; 6. Maximize visual supervision of inmates by staff; (cid:1800) (cid:1798) (cid:1798) 7. Be padded on the floor as specified in Section 1231.3; (cid:1800) (cid:1798) (cid:1798) and, 8. Have accessible a shower in the secure portion of the (cid:1800) (cid:1798) (cid:1798) facility. 1231.2.5 Safety cell. Verified during onsite physical plant inspection. A safety cell shall: (Two safety cells in booking) 1. Contain a minimum of 48 square feet (4.5 m2) of floor Safety cells are not used. (cid:1800) (cid:1798) (cid:1798) area with no one floor dimension being less than 6 feet (1829 mm) and a clear ceiling height of 8 feet (2438 mm) or more; 2. Be limited to one inmate; (cid:1800) (cid:1798) (cid:1798) 3. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for (cid:1800) (cid:1798) (cid:1798) which must be located outside of the cell; 4. Be padded as specified in Section 1231.3; (cid:1800) (cid:1798) (cid:1798) 5. Be equipped with a variable intensity, security-type lighting fixture which is inaccessible to the inmate (cid:1800) (cid:1798) (cid:1798) occupant, control of which is located outside of the cell; 6. Provide one or more vertical view panels not more than 4 inches (102 mm) wide nor less than 24 inches (610 (cid:1800) (cid:1798) (cid:1798) mm) long which shall provide a view of the entire room; 7. Provide a food pass with lockable shutter, no more than 4 inches (102 mm) high, and located between 26 (cid:1800) (cid:1798) (cid:1798) inches (660 mm) and 32 inches (813 mm) as measured from the bottom of the food pass to the floor; and, 8. Any wall or ceiling mounted devices must be (cid:1800) (cid:1798) (cid:1798) inaccessible to the inmate occupant. 1231.2.6 Single-occupancy cells. Verified during the physical plant inspection that Single-occupancy cells shall: all single cells contain furnishings and fixtures (cid:1800) (cid:1798) (cid:1798) 1. Have a maximum capacity of one inmate; that are required by Title 24. 2. Contain a minimum of 60 square feet (5.6 m2) of floor area in Type I facilities and 70 square feet (6.5 m2) of (cid:1800) (cid:1798) (cid:1798) floor area in Type II and Type III facilities; 3. Have a minimum clear ceiling height of 8 feet (2438 (cid:1800) (cid:1798) (cid:1798) mm) and a minimum width of 6 feet (1829 mm); 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PHY 20-22 - 2 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17 19.dot (1/20) TITLE 24 SECTION YES NO N/A COMMENTS 4. Contain a toilet, wash basin and drinking fountain as (cid:1800) (cid:1798) (cid:1798) specified in Section 1231.3; and 5. Contain a bunk, desk and seat as specified in Section All single cells in this facility contain a bunk, 1231.3. desk, and seat. (cid:1800) (cid:1798) (cid:1798) Exception: A Type I facility does not require a desk and seat. 1231.2.7 Double-occupancy cells. Verified during the physical plant inspection that Double-occupancy cells shall: all double cells contain furnishings and fixtures (cid:1800) (cid:1798) (cid:1798) 1. Have a maximum capacity of two inmates; that are required by Title 24. 2. Contain a minimum of 60 square feet (5.6 m2) of floor area in Type I facilities and 70 square feet (6.5 m2) of (cid:1800) (cid:1798) (cid:1798) floor area in Type II and Type III facilities; 3. Have a minimum clear ceiling height of 8 feet (2438 (cid:1800) (cid:1798) (cid:1798) mm) and a minimum width of 6 feet (1829 mm); 4. Contain a toilet, wash basin and drinking fountain as (cid:1800) (cid:1798) (cid:1798) specified in Section 1231.3; and 5. Contain two bunks, and at least one desk and seat as All double cells in this facility contain two bunks, specified in Section 1231.3. a desk, and seat. (cid:1800) (cid:1798) (cid:1798) Exception: A Type I facility does not require a desk and seat. 1231.2.8 Dormitories. Verified during the physical plant inspection that Dormitories shall: the dormitory contains furnishings and fixtures 1. Contain a minimum of 50 square feet (4.7 m2) of floor that are required by Title 24. area per inmate for a single-bed unit; a minimum of 70 (cid:1800) (cid:1798) (cid:1798) square feet (7 m2) for a double-bed unit; and a minimum of 90 square feet (9.3 m2) for triple-bed unit and have a minimum ceiling height of 8 feet (2438 mm); 2. Be designed for no more than 64 inmates and no fewer (cid:1800) (cid:1798) (cid:1798) than four inmates; 3. Provide access to water closets separate from the wash basin and drinking fountains as specified in Section (cid:1800) (cid:1798) (cid:1798) 1231.3; and 4. In other than Type I facilities, provide storage space (cid:1800) (cid:1798) (cid:1798) for personal items and clothing for each occupant. 1231.2.9 Dayrooms. Verified during the physical plant inspection that Dayrooms or dayroom space shall: all day room spaces contain square footage, 1. Contain 35 square feet (3.3 m2) of floor area per (cid:1800) (cid:1798) (cid:1798) furnishings, and fixtures that are required by Title inmate in width in front of cells/rooms; 24. 2. Contain tables and seating to accommodate the (cid:1800) (cid:1798) (cid:1798) maximum number of inmates; 3. Provide access to water closets, wash basins and (cid:1800) (cid:1798) (cid:1798) drinking fountains as specified in Section 1231.3; 4. Provide access to a shower or showers as specified in (cid:1800) (cid:1798) (cid:1798) Section 1231.3; and 5. Be provided to all inmates in Type II and Type III facilities (except those housed in special-use cells) and to inmate workers in Type I facilities. Dayroom space as described in this section may be a part of a single (cid:1800) (cid:1798) (cid:1798) occupancy cell used for administrative segregation or a dormitory, in which case the floor area of the cell or a dormitory must be increased by the square footage required for the dayroom. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PHY 20-22 - 3 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17 19.dot (1/20) TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.10 Exercise area. Verified during the physical plant inspection that An outdoor exercise area or areas must be provided in every all outdoor exercise spaces meet or exceed the Type II and Type III facility. The minimum clear height must square footage, dimensions, furnishings, and be 15 feet (4572 mm) and the minimum number of square fixtures that are required by Title 24. (cid:1800) (cid:1798) (cid:1798) feet of surface area will be computed by multiplying 80 percent of maximum rated population by 50 square feet (4.7 m2) and dividing the result by the number of one-hour exercise periods per day. The exercise area must contain or provide free access to a toilet, wash basin, and drinking fountain as provided in (cid:1800) (cid:1798) (cid:1798) Section 1231.3. There must be at least one exercise area of not less than 600 square feet (55.7 m2). The design shall facilitate security and (cid:1800) (cid:1798) (cid:1798) supervision appropriate to the level of custody. Type IV facilities shall have an outdoor recreation area or (cid:1800) (cid:1798) (cid:1798) access to community recreation facilities. 1231.2.11 Correctional program/multipurpose space. There are classroom and programing spaces An area for correctional programming must be provided in located within the facility. every Type II and Type III facility. The program area and (cid:1800) (cid:1798) (cid:1798) furnishings shall be designed to meet the needs specified by the facility’s program statement. Type IV facilities shall have multipurpose space for games and activities, dining, visiting, TV meetings and quiet space (cid:1800) (cid:1798) (cid:1798) for study and reading, such that activities do not conflict with each other. 1231.2.12 Medical examination room. Verified during the physical plant inspection. There must be a minimum of one suitably equipped medical examination room in every facility which provides on-site health care. The examination room shall be designed in (cid:1800) (cid:1798) (cid:1798) consultation with the responsible physician/health authority. Such a medical examination room shall: 1. Be located within the security area and provide for (cid:1800) (cid:1798) (cid:1798) privacy of the inmates; 2. Provide not less than 100 square feet (9.3 m2) of floor space with no single dimension less than 7 feet (2134 (cid:1800) (cid:1798) (cid:1798) mm); 3. Provide hot and cold running water; (cid:1800) (cid:1798) (cid:1798) 4. Provide lockable storage for medical supplies; (cid:1800) (cid:1798) (cid:1798) 5. Provide an examination table; (cid:1800) (cid:1798) (cid:1798) 6. Provide adequate lighting; and (cid:1800) (cid:1798) (cid:1798) 7. Any room where medical procedures are provided (cid:1800) (cid:1798) (cid:1798) must be equipped with hot and cold running water 1231.2.13 Pharmaceutical storage space. Verified during the physical plant inspection. Provide lockable storage space for medical supplies and (cid:1800) (cid:1798) (cid:1798) pharmaceutical preparations as referenced by Title 15, California Code of Regulations, Section 1216. 1231.2.14 Medical care housing. Verified during the physical plant inspection that There shall be some means to provide medical care and all cells designated for medical housing including housing of ill and/or infirm inmates. (cid:1800) (cid:1798) (cid:1798) negative pressure cells are furnished and equipped with furnishings and fixtures that are required by Title 24. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PHY 20-22 - 4 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17 19.dot (1/20) TITLE 24 SECTION YES NO N/A COMMENTS When the program statement for a Type II or Type III facility indicates that medical care housing is needed, such housing must provide lockable storage space for medical instruments (cid:1800) (cid:1798) (cid:1798) and must be located within the security area of the facility accessible to both female and male inmates, but not in the living area of either. The medical care housing unit shall be designed in (cid:1800) (cid:1798) (cid:1798) consultation with the health authority. Medical/mental health areas may contain other than single (cid:1800) (cid:1798) (cid:1798) occupancy cells. If negative pressure isolation rooms are being planned, they (cid:1800) (cid:1798) (cid:1798) shall be designed to recognized industry standards. 1231.2.16 Commissary. Verified during the physical plant inspection. In all Type II, III and IV facilities, except where community access is available, there shall be provisions made for inmates (cid:1800) (cid:1798) (cid:1798) to purchase items (such as candy, toilet articles, stationery supplies, books, newspapers and magazines, etc.). An area shall be provided for the secure storage of the stock (cid:1800) (cid:1798) (cid:1798) for such inmate canteen items. 1231.2.17 Dining facilities. Dining space is provided within each housing In all Type II, III and IV facilities which serve meals, dining area. (cid:1800) (cid:1798) (cid:1798) areas shall be provided which will allow groups of inmates to dine together. Such dining areas shall not contain toilets, wash basins or (cid:1800) (cid:1798) (cid:1798) showers in the same room without appropriate visual barrier. Wherever the facility contains a central dining room or rooms, it shall contain a minimum of 15 square feet (1.4 m2) (cid:1800) (cid:1798) (cid:1798) of floor space and sufficient tables and seating for each inmate being fed. 1231.2.18 Visiting space. Verified during the physical plant inspection. Space shall be provided in all Types I, II, III and IV facilities Onsite in-person visitation is occurring. The (cid:1800) (cid:1798) (cid:1798) for in-person visiting. agency has also incorporated zoom visits for those in quarantine due to COVD. 1231.2.19 Safety equipment storage. Verified during the physical plant inspection. A secure area shall be provided for the storage of safety equipment such as fire extinguishers, self-contained (cid:1800) (cid:1798) (cid:1798) breathing apparatus, wire and barcutters, emergency lights, etc.. 1231.2.20 Janitors’ closet. Verified during the physical plant inspection. In Type II facilities, at least one securely lockable janitors’ closet with sufficient area for the storage of cleaning (cid:1800) (cid:1798) (cid:1798) implements and supplies must be provided within the security areas of the facility A mop sink shall also be available within the security area of the facility. In court holding, temporary holding, Types I, III (cid:1800) (cid:1798) (cid:1798) and IV facilities, the closet need not be in the security area. 1231.2.21 Storage rooms. Verified during the physical plant inspection. One or more storage rooms shall be provided to accommodate a minimum of 80 cubic feet (2.3 m3) of storage area per inmate for inmate clothing and personal property, institutional clothing, bedding and supplies. Court holding, (cid:1800) (cid:1798) (cid:1798) temporary holding and Type I facilities may be excluded from the storage space requirement for personal and institutional clothing unless clothing is issued. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PHY 20-22 - 5 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17 19.dot (1/20) TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.22 Audio monitoring system. Audio monitoring systems were tested during the In court holding, temporary holding, Type I, Type II and physical plant inspection and were found to be Type II facilities there shall be an inmate- or sound-actuated operable. audio monitoring system in temporary holding cells or rooms, temporary staging cells or rooms, sobering cells, (cid:1800) (cid:1798) (cid:1798) safety cells, single and double occupancy cells, dormitories, dayrooms, exercise areas and correctional program/multipurpose space, which is capable of alerting personnel who can respond immediately. 1231.2.23 Laundry facilities. In Type IV facilities, provision shall be made for washing (cid:1800) (cid:1798) (cid:1798) and drying personal clothing by machines, either in the facility or in the community, if access is permitted for same. 1231.2.24 Emergency power. Emergency power is tested monthly. There shall be a source of emergency power in all detention facilities capable of providing minimal lighting in all housing (cid:1800) (cid:1798) (cid:1798) units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems. Such an emergency power source shall conform to the requirements specified in Title 24, Part 3, Article 700, (cid:1800) (cid:1798) (cid:1798) California Electrical Code, California Code of Regulations. 1231.2.25 Confidential interview rooms. Verified during the physical plant inspection. There must be a minimum of one suitably furnished interview room for confidential interviews in every facility which provides onsite health care. The interview room shall (cid:1800) (cid:1798) (cid:1798) be designed in consultation with responsible custodial staff and health care staff. Such an interview room shall: 1. Be located within the security area accessible to both (cid:1800) (cid:1798) (cid:1798) female and male inmates; and 2. Provide not less than 70 square feet (6.5 m2) of floor space with no single dimension less than 6 feet (1829 (cid:1800) (cid:1798) (cid:1798) mm). 1231.2.26 Attorney interview space. Verified during the physical plant inspection. All facilities except Type IV facilities shall include (cid:1800) (cid:1798) (cid:1798) attorney interview areas which provide for confidential consultation with inmates. 1231.3.1 Toilets/urinals. Verified during the physical plant inspection. 1. Toilets/urinals must be provided in single-occupancy (cid:1800) (cid:1798) (cid:1798) cells and double-occupancy cells. 2. In dormitories, toilets/urinals must be provided in a (cid:1800) (cid:1798) (cid:1798) ratio to inmates of 1:10. 3. Toilets/urinals must be accessible to the occupants of (cid:1800) (cid:1798) (cid:1798) day-rooms and exercise areas. 4. In temporary holding cells and temporary staging cells toilets/urinals must be provided in a ratio to inmates of (cid:1800) (cid:1798) (cid:1798) 1:16. 5. In sobering cells toilets/urinals must be provided in a (cid:1800) (cid:1798) (cid:1798) ratio to inmates of 1:8. 6. One urinal or 2 feet (610 mm) of urinal trough may be substituted for each toilet up to one third of the total (cid:1798) (cid:1798) (cid:1800) number of toilets required, except in those facilities or portions thereof used for females. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PHY 20-22 - 6 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17 19.dot (1/20) TITLE 24 SECTION YES NO N/A COMMENTS 7. Toilet areas shall provide modesty for inmates with (cid:1800) (cid:1798) (cid:1798) staff being able to visually supervise. 1231.3.2 Wash basins. Verified during the physical plant inspection. 1. Wash basins must be provided in single occupancy (cid:1800) (cid:1798) (cid:1798) cells and double occupancy cells. 2. In dormitories, wash basins must be provided in a ratio (cid:1800) (cid:1798) (cid:1798) to inmates of 1:10. 3. Wash basins must be accessible to the occupants of (cid:1800) (cid:1798) (cid:1798) day-rooms and exercise areas 4. In temporary holding cells and temporary staging cells, wash basins must be provided in a ratio to inmates (cid:1800) (cid:1798) (cid:1798) of 1:16. 5. In sobering cells, wash basins must be provided in a (cid:1800) (cid:1798) (cid:1798) ratio to inmates of 1:8. 6. Wash basins must be provided with hot and cold or (cid:1800) (cid:1798) (cid:1798) tempered water. 7. Two feet (610 mm) of wash basin trough may be (cid:1798) (cid:1798) (cid:1800) substituted for each basin required. 1231.3.3 Drinking fountains. Verified during the physical plant inspection. There must be a minimum of one drinking fountain in every single-occupancy cell, double-occupancy cell, dormitory, (cid:1800) (cid:1798) (cid:1798) temporary holding cell, temporary staging cell, sobering cell, and be accessible to the occupants of day rooms and exercise areas. Additional drinking fountains shall be located in other areas of the facility so that drinking water will be available to (cid:1800) (cid:1798) (cid:1798) inmates and staff. Such drinking fountains must meet the following minimum health requirements: 1. The drinking fountain bubbler shall be on an angle (cid:1800) (cid:1798) (cid:1798) which prevents waste water from flowing over the drinking fountain bubbler. 2. Water flow shall be actuated by mechanical means. (cid:1800) (cid:1798) (cid:1798) 1231.3.4 Showers Verified during the physical plant inspection. Must be available to all inmates on a ratio of at least one (cid:1800) (cid:1798) (cid:1798) shower to every 20 inmates or fraction thereof and must provide hot and cold water or tempered water. Shower stalls/shower areas must be designed and constructed of materials which are impervious to water and soap so they (cid:1800) (cid:1798) (cid:1798) may be easily cleaned. Shower areas shall provide modesty for inmates with staff (cid:1800) (cid:1798) (cid:1798) being able to visually supervise. 1231.3.5 Beds Verified during the physical plant inspection. Must be elevated off the floor, have a solid bottom, and a (cid:1800) (cid:1798) (cid:1798) sleeping surface of at least 30 inches (762 mm) wide and 76 inches (1930 mm) long. Multiple beds must have a minimum of 21 inches (533 mm) (cid:1800) (cid:1798) (cid:1798) between bed pans. Except in minimum security areas, beds must be securely (cid:1800) (cid:1798) (cid:1798) fastened to the floor or the wall. 1231.3.6 Lighting. Lighting in housing units, dayrooms and activity areas must be sufficient to permit easy reading by a person with normal (cid:1800) (cid:1798) (cid:1798) vision, and shall not be less than 20 footcandles (215.2 lux) at desk level and in the grooming area. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PHY 20-22 - 7 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17 19.dot (1/20) TITLE 24 SECTION YES NO N/A COMMENTS Lighting shall be centrally controlled and/or occupant (cid:1800) (cid:1798) (cid:1798) controlled in housing cells or rooms. Night lighting in these areas shall be sufficient to give good (cid:1800) (cid:1798) (cid:1798) visibility for purposes of supervision In minimum-security areas, lighting may be supplied by ordinary lighting fixtures, and in areas of higher security, (cid:1798) (cid:1798) (cid:1800) light fixtures must be of secure design. 1231.3.7 Windows. Some window are skylights. In housing areas of higher than minimum security, exterior windows which are constantly accessible to inmates for (cid:1800) (cid:1798) (cid:1798) escape must be designed and constructed so that if broken out, the net area accessible for escape is no greater than 5 inches (127 mm) in one dimension. 1231.3.8 Cell padding. Verified during the physical plant inspection. (cid:1800) (cid:1798) (cid:1798) In sobering cells, the floor and partition shall be padded. In safety cells, padding must cover the entire floor, doors, and Safety cells are located in booking however, they walls and everything on them to a clear height of 8 feet (2438 (cid:1800) (cid:1798) (cid:1798) are not used. mm). All such padded cells must be equipped with a tamper Verified during the physical plant inspection. resistant fire sprinkler as approved by the State Fire Marshal. (cid:1800) (cid:1798) (cid:1798) All padding must be: 1. Approved for use by the State Fire Marshal; (cid:1800) (cid:1798) (cid:1798) 2. Nonporous to facilitate cleaning; (cid:1800) (cid:1798) (cid:1798) 3. At least 1/2-inch (12.7 mm) thick; (cid:1800) (cid:1798) (cid:1798) 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal (cid:1800) (cid:1798) (cid:1798) objects; 5. Firmly bonded to all padded surfaces to prevent (cid:1800) (cid:1798) (cid:1798) tearing or ripping; and 6. Without any exposed seams susceptible to tearing or (cid:1800) (cid:1798) (cid:1798) ripping. 1231.3.9 Mirrors. Verified during the physical plant inspection. A mirror of a material appropriate to the level of security (cid:1800) (cid:1798) (cid:1798) must be provided near each wash basin specified in these regulations. 1231.3.10 Seating. Benches In temporary holding and temporary staging cells, seating (cid:1800) (cid:1798) (cid:1798) must be securely fixed to the floor and/or wall. When bench seating is used, 18 inches (457 mm) of bench is (cid:1800) (cid:1798) (cid:1798) seating for one person. 1231.3.11 Table/seat. Verified during the physical plant inspection. In single- and double-occupancy cells, a table and seat for the purpose of writing and dining shall be provided. (cid:1800) (cid:1798) (cid:1798) Exception: A Type I facility does not require a table and a seat. 1231.3.12 Weapons locker. Gun lockers are located outside of the jail facility. A secure weapons locker shall be located outside the security (cid:1800) (cid:1798) (cid:1798) perimeter of the facility Such weapons lockers shall be equipped with individual (cid:1800) (cid:1798) (cid:1798) compartments, each with an individual locking device. Weapons lockers are required in temporary and court holding (cid:1800) (cid:1798) (cid:1798) facilities and in all facilities of higher than minimum security. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PHY 20-22 - 8 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17 19.dot (1/20) TITLE 24 SECTION YES NO N/A COMMENTS Design Requirements (102(c)6) Verified during the physical plant inspection. Design requirements as specified in Title 24, Part 1, 102(c)6 are met. (See regulation for specific requirements. Note (cid:1800) (cid:1798) (cid:1798) areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 6090 7743 Yolo Monroe/Juvenile (Co-Located) II PHY 20-22 - 9 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17 19.dot (1/20) ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 6090 7043 FACILITY: Monroe Detention Center/Yolo County Juvenile Detention Center TYPE: II RC: 342 Collocated Facility FIELD REPRESENTATIVE: Kimberly Moule DATE: 6/23/2022 ROOMS EACH ROOM Cell Applica # EACH CELL Total DIMENSIONS FIXTURES* Location Type ble Cells # Beds RC RC (L x W x H) T U W F S Standar ds Monroe Detention Center Booking Booking Docile Booking 2017 3 0 (12) (36) 20 x 40 X 8 1 1 1 Holding 2017 8 0 (4) (32) 12 x 10 x 8 1 1 1 Safety Cell 2017 2 0 (1) (2) 10.5 X 7.3 X 8 1 Sobering Cell 1980 2 0 (5) (5) 7.3 x 15.3 x 8.3 2022: Safety cells are not used. A-1-100 Single 1980 12 1 1 12 10.5 x 7.3 x 8.3 1 1 1 Double 1990 4 2 2 8 10.5 x 7.3 x 8.3 1 1 1 A-1-200 Single 1980 14 1 1 14 10.5 x 7.3 x 8.3 1 1 1 Double 1990 2 2 2 4 10.5 x 7.3 x 8.3 1 1 1 A-1-300 Single 1980 14 1 1 14 10.5 x 7.3 x 8.3 1 1 1 Double 1990 2 2 2 4 10.5 x 7.3 x 8.3 1 1 1 A-1-400 Single 1980 4 1 1 4 10.5 x 7.3 x 8.3 1 1 1 Double 1990 12 2 2 24 10.5 x 7.3 x 8.3 1 1 1 A-2-100 Single 1980 4 1 1 4 10.5 x 7.3 x 8.3 1 1 1 Double 1990 12 2 2 24 10.5 x 7.3 x 8.3 1 1 1 A-2-200 Single 1980 4 1 1 4 10.5 x 7.3 x 8.3 1 1 1 Double 1990 12 2 2 24 10.5 x 7.3 x 8.3 1 1 1 A-2-300 Single 1980 16 1 1 16 10.5 x 7.3 x 8.3 1 1 1 A-2-400 Single 1980 8 1 1 8 10.5 x 7.3 x 8.3 1 1 1 Double 1990 8 2 2 16 10.5 x 7.3 x 8.3 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II LASE 20-22 - 1 - A360 LAS Adult-05.dot (8/05) ROOMS EACH ROOM Cell Applica # EACH CELL Total DIMENSIONS FIXTURES* Location Type ble Cells # Beds RC RC (L x W x H) T U W F S Standar ds B-1-100 Single 1980 12 1 1 12 10.5 x 7.3 x 8.3 1 1 1 Double 1990 4 2 2 8 10.5 x 7.3 x 8.3 1 1 B-1-200 Single 1980 14 1 1 14 10.5 x 7.3 x 8.3 1 1 1 Double 1990 2 2 2 4 10.5 x 7.3 x 8.3 1 1 1 B-1-300 Single 1980 14 1 1 14 10.5 x 7.3 x 8.3 1 1 1 Double 1990 2 2 4 4 10.5 x 7.3 x 8.3 1 1 1 B-1-400 Single 1980 12 1 1 12 10.5 x 7.3 x 8.3 1 1 1 Double 1990 4 2 2 8 10.5 x 7.3 x 8.3 1 1 1 B-2-100 Single 1980 6 1 1 6 10.5 x 7.3 x 8.3 1 1 1 Double 1990 10 2 2 20 10.5 x 7.3 x 8.3 1 1 1 B-2-200 Single 1980 6 1 1 6 10.5 x 7.3 x 8.3 1 1 1 Double 1990 10 2 2 20 10.5 x 7.3 x 8.3 1 1 1 C-2 Single 1980 10 1 1 10 10.5 x 7.3 x 8.3 1 1 1 Double 1990 5 2 2 10 10.5 x 7.3 x 8.3 1 1 1 Medical Single 2017 6 1 1 6 10.5 x 7.3 x 8.3 1 1 1 Dorm 2017 8 8 8 2 2 2 1 LASE listed below reflects Co-located beds at the YCJJC/These beds are not included in the Sheriff’s total rated capacity, UNIT A Single 2001 6 1 1 6 70 Sq. Ft. 1 1 1 Double 2001 12 2 2 24 105 Sq. Ft. 1 1 1 Historical Notes: Double bunking was authorized by the BOC on May 7, 1990. In 1992, 38 single cells were converted to double, increasing the RC from the original 229 to 267. Additional single cells were converted to doubles various times increasing the RC. 2022: Total rated capacity was increased from 267 to 342 during this inspection cycle due to the completion of the AB 900p2 Monroe Expansion Project and the co-located beds at the YCJJC. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 6090 7743 Yolo Monroe/Juvenile (Co-Located) II LASE 20-22 - 2 - A360 LAS Adult-05.dot (8/05) COURT HOLDING FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 6098 FACILITY NAME: Yolo County Court Holding FACILITY TYPE: CH PERSON(S) INTERVIEWED: Lieutenant Dennis Gaines, Lieutenant Dallas Timm and Sergeant Chand FIELD REPRESENTATIVE: Kimberly Moule DATE: June 23, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1024 COURT HOLDING AND TEMPORARY D-200 Minimum Training Criteria for HOLDING FACILITY TRAINING Corrections All staff assigned to the Court Holding are Custodial personnel who supervise inmates in, and CORE trained. supervisors of, a Court Holding or Temporary Holding Staff receive 8 hours of training updates each facility shall complete 8 hours of specialized training. Such year. These trainings are generally in-service training shall include, but not be limited to: training that is related directly to the (a) applicable minimum jail standards; supervision, care, and transportation of inmates. (b) jail operations liability; (cid:1800) (cid:1798) (cid:1798) (c) inmate segregation; (d) emergency procedures and planning, fire and life safety; and, (e) suicide prevention. Each agency shall determine if additional training is needed based upon, but not limited to, the complexity of the facility, the number of inmates, the employees' level of experience and training, and other relevant factors Such training shall be completed as soon as practical, but in any event not more than six months after the date of assigned responsibility, or the effective date of this regulation. Successful completion of Core training or supplemental (cid:1800) (cid:1798) (cid:1798) Core training, pursuant to Section 1020, Corrections Officer Core Course, may be substituted for the initial eight hours of training. Eight hours of refresher training shall be completed once every two years. Successful completion of the requirements (cid:1800) (cid:1798) (cid:1798) in Section 1025, Continuing Professional Training may be substituted for the eight hour refresher. 1027 NUMBER OF PERSONNEL B-200 Regular Review of Staffing Requirements A sufficient number of personnel shall be employed in each A random sampling of safety check and local detention facility to ensure the implementation and (cid:1800) (cid:1798) (cid:1798) departmental documentation was reviewed for operation of the programs and activities required by these 20 24-hour periods of time. All safety checks regulations. were completed and documented within the timeframes prescribed by policy and the regulation. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 6098 Yolo County CH PRO 20-22 - 1 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Whenever there is an inmate in custody, there shall be at A sampling of 20 shift rosters were reviewed and least one employee on duty at all times in a local detention reflect that staffing allows for deputies assigned facility or in the building which houses a local detention to courtrooms, court holding, and transportation. (cid:1800) (cid:1798) (cid:1798) facility who shall be immediately available and accessible to Deputies that are onsite and staged for the inmates in the event of an emergency. movement or transportation are available for immediate response to an emergency. Such an employee shall not have any other duties which would conflict with the supervision and care of inmates in (cid:1800) (cid:1798) (cid:1798) the event of an emergency. Whenever one or more female inmates are in custody, there Of the sampling reviewed, there are female staff shall be at least one female employee who shall be assigned on each shift. (cid:1800) (cid:1798) (cid:1798) immediately available and accessible to such females. Note: Reference PC§ 4021. To determine if there is a sufficient number of personnel for The agency staffing plan along with a sampling a specific facility, the facility administrator shall prepare and of shift rosters was reviewed and verified that retain a staffing plan indicating the personnel assigned in the staffing is sufficient for the efficient operation of facility and their duties. Such a staffing plan shall be the court holding facility. (cid:1800) (cid:1798) (cid:1798) reviewed by the Board staff at the time of their biennial inspection. The results of such a review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 1027.5 SAFETY CHECKS C-350 Day Shift A-1, B-1, and B-2 Housing Unit Officer Safety checks shall be conducted at least hourly through Safety checks are documented on written logs. direct visual observation of all inmates. There shall be no A random sampling of 20 24-hour time periods more than a 60 minute lapse between safety checks. of hourly safety checks for the court holding (cid:1800) (cid:1798) (cid:1798) facility was reviewed and reflected that safety checks were well documented and were consistently completed within the timelines that are required in department policy and by this regulation. There shall be a written plan that includes the documentation (cid:1800) (cid:1798) (cid:1798) of routine safety checks. 1028 FIRE AND LIFE SAFETY STAFF All personnel assigned to court holding are trained in and receive annual update training for fire and life safety. Whenever there is an inmate in custody, there shall be at (cid:1800) (cid:1798) (cid:1798) least one person on duty at all times who meets the training standards established by the BSCC for general fire and life safety. (Penal Code section 6030[b]) The facility manager shall ensure that there is at least one person on duty who trained in fire and life safety procedures (cid:1800) (cid:1798) (cid:1798) that relate specifically to the facility. 6098 Yolo County CH PRO 20-22 - 2 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1029 POLICY AND PROCEDURES MANUAL 2 A-175 Policy and Procedure All policies are referenced from the Yolo County Facility administrator(s) shall develop and publish a manual Sheriff’s Department Detention Division Policy of policy and procedures for the facility. The policy and Manual, unless otherwise noted. procedures manual shall address all applicable Title 15 and The manual is available to all staff in hard copy Title 24 regulations and shall be comprehensively reviewed and electronically through the departmental and updated at least every two years. Such a manual shall be (cid:1800) (cid:1798) (cid:1798) intranet. made available to all employees. The Policy & Procedures Manual is currently undergoing an extensive review and The policies and procedures required in subsections (a)(6) customization for migration to electronic and (a)(7) may be placed in a separate manual to ensure Lexipol Policies. confidentiality. Subsections d does not apply and has been deleted. (a) The manual shall provide for, but not be limited to, the A-300 Organizational Chart following: The agency organizational chart was reviewed (1) Table of organization, including channels of (cid:1800) (cid:1798) (cid:1798) and contains all assigned personnel with communications. channels of communication based on rank structure. (2) Inspections and operations reviews by the facility C-825 Shift Sergeant administrator/manager. Duty Sergeants are required to complete (cid:1800) (cid:1798) (cid:1798) security inspection rounds throughout the court holding facility and document each completed review. (3) Policy on the use of force. General Order Manual 6-1 Use of Force (cid:1800) (cid:1798) (cid:1798) This is an agency wide written directive that is applicable to all divisions of the Sheriff’s Office. 2 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 6098 Yolo County CH PRO 20-22 - 3 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Policy on the use of restraint equipment, including the General Order Manual 6-1 restraint of pregnant inmates as referenced in Penal Code Use of Force Section 3407. I-575 Pregnant Inmates Department Directive R-250 Restraint of Pregnant Inmates females The following Penal Code sections (3407 and 6030) are provided to you in writing in order to comply with PC 3407. Attached to this document is a Sheriff’s Office policy statement that relates to the use of restraints for a pregnant inmate in labor, during delivery, or in recovery after delivery. 1. An inmate known to be pregnant or in recovery after delivery shall not be restrained by, the use of leg irons, waist (cid:1800) (cid:1798) (cid:1798) chains, or handcuffs behind the body. 2. A pregnant inmate in labor, during delivery, or in recovery after delivery, shall not be restrained by the wrists, ankles, or both, unless deemed necessary for the safety and security of the inmate, staff, or the public. 3. Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant inmate during a medical emergency, labor, delivery, or recovery after delivery determines that the removal of restraints is medically necessary. During the onsite physical plant inspection, there were no pregnant inmates in custody. (6) Security and control including physical counts of H-500 Facility Emergency Plans inmates, searches of the facility and inmates, contraband An annual security review is conducted by the control, and key control. Each facility administrator shall, facility manager, at a minimum of annually. In at least annually, review, evaluate, and make a record of practice, this is ongoing and is documented in a (cid:1800) (cid:1798) (cid:1798) security measures. The review and evaluation shall Detention Facility Report include internal and external security measures of the facility including security measures specific to prevention of sexual abuse and sexual harassment. (7) Emergency procedures include: Verified through review of agency (cid:1800) (cid:1798) (cid:1798) documentation. (A) fire suppression preplan as required by section H-300 Monitoring Fire and Emergency 1032 of these regulations; Procedures The agency Fire Suppression Pre-Plan is (cid:1800) (cid:1798) (cid:1798) developed in collaboration with the local fire authority and is updated annually. The last update was June 10, 2022. (B) escape, disturbances, and the taking of hostages; (cid:1800) (cid:1798) (cid:1798) Verified in the above referenced policy. (C) mass arrests; (cid:1800) (cid:1798) (cid:1798) Verified in the above referenced policy. (D) natural disasters; (cid:1800) (cid:1798) (cid:1798) Verified in the above referenced policy. (E) periodic testing of emergency equipment; and, (cid:1800) (cid:1798) (cid:1798) Verified in the above referenced policy. 6098 Yolo County CH PRO 20-22 - 4 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (F) storage, issue, and use of weapons, ammunition, I-850 Control of Firearms and Security chemical agents, and related security devices. Equipment I925 Taser Electronic Control Device (cid:1800) (cid:1798) (cid:1798) The Sheriff’s Office is in control of and stores all less lethal weaponry in a locked armory within the secure perimeter of the jail facility. Gun lockers are located outside of the jail. (8) Suicide Prevention. M-700 Suicide Prevention (cid:1800) (cid:1798) (cid:1798) All personnel assigned to court holding receive annual updates on suicide prevention. (9) Segregation of Inmates. J-100 Protective Custody/Administrative Segregation (cid:1800) (cid:1798) (cid:1798) Inmates held in court holding are separated with the use of individual holding cells. (10) Zero tolerance in the prevention of sexual abuse and PREA sexual harassment. Agency wide polices are referenced but reside outside of the divisional policy. The inmate orientation, public lobbies, and (cid:1800) (cid:1798) (cid:1798) agency website all contain information specific to the agency’s “Zero Tolerance Policy” as well as avenues for the reporting of sexual abuse, misconduct, or sexual harassment. (11) Policy and procedure to detect, prevent, and respond Verified in PREA specific directive. to retaliation against any staff or inmate after reporting (cid:1800) (cid:1798) (cid:1798) any abuse. (b) The policies and procedures required in subsections (a)(6) Verified in PREA specific directive. and (a)(7) may be placed in a separate manual to ensure (cid:1800) (cid:1798) (cid:1798) confidentiality. (c) The manual for court holding facilities shall include all of the procedures listed in subsection (a), except number (5) (cid:1800) (cid:1798) (cid:1798) (which has been deleted). (e) The manual for Temporary Holding, Court Holding, Verified through review of the agency policy. Type I, II, III, and IV facilities shall provide for, but not be (cid:1800) (cid:1798) (cid:1798) limited to, the following: 6098 Yolo County CH PRO 20-22 - 5 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) multiple internal ways for inmates to privately report 903.4 REPORTING SEXUAL ABUSE, sexual abuse and sexual harassment, retaliation by other HARASSMENT, AND RETALIATION inmates or staff for reporting sexual abuse and sexual Detainees or prisoners may make reports to any harassment, and staff neglect or violation of staff member verbally, in writing, privately, or responsibilities that may have contributed to such anonymously of any of the following (28 CFR incidents, 115.151; 15 CCR 1029): • Sexual abuse • Sexual harassment • Retaliation by other detainees or prisoners or staff for reporting sexual abuse or sexual harassment • Staff neglect or violation of responsibilities (cid:1800) (cid:1798) (cid:1798) that may have contributed to sexual abuse or sexual harassment during intake the officer shall notify all detainees and prisoners of the zero-tolerance policy regarding sexual abuse and sexual harassment, and of at least one way to report abuse or harassment to a public or private entity that is not part of the Office and that is able to receive and immediately forward detainee or prisoner reports of sexual abuse and sexual harassment to agency officials. This allows the detainee or prisoner to remain anonymous (28 CFR 115.132; 28 CFR 115.151). (2) a method for uninvolved inmates, family, The inmate orientation, public lobby, and community members, and other interested third-parties agency website all contain information specific to report sexual abuse or sexual harassment. The (cid:1800) (cid:1798) (cid:1798) to the agency’s “Zero Tolerance Policy” as well method for reporting shall be publicly posted at the as avenues for the reporting of sexual abuse, facility. misconduct, or sexual harassment. 1030 SUICIDE PREVENTION PROGRAM M-700 Suicide Prevention The agency, in collaboration with the medical The facility shall have a comprehensive written suicide and mental health provider, have developed a prevention program developed by the facility administrator, comprehensive Suicide Prevention Program and (cid:1800) (cid:1798) (cid:1798) in conjunction with the health authority and mental health provide staff training annually. director, to identify, monitor, and provide treatment to those inmates who present a suicide risk. The program shall include the following: (a) Suicide prevention training for all staff that have direct All personnel assigned to court holding are (cid:1800) (cid:1798) (cid:1798) contact with inmates. trained in suicide prevention. (b) Intake screening for suicide risk immediately upon intake Intake and screening occurs at the jail. (cid:1798) (cid:1798) (cid:1800) and prior to housing assignment. (c) Provisions facilitating communication among Court holding and transportation staff arresting/transporting officers, facility staff, medical and communicate directly with medical staff for the (cid:1800) (cid:1798) (cid:1798) mental health personnel in relation to suicide risk. screening and treatment inmates exhibiting signs or symptoms of suicide risk. (d) Housing recommendations for inmates at risk of suicide. This is a classification decision that occurs at (cid:1798) (cid:1798) (cid:1800) the jail. (e) Supervision depending on level of suicide risk. If an inmate exhibits signs or symptoms of suicidal ideations while in court holding, they (cid:1800) (cid:1798) (cid:1798) are transported to a hospital or returned to the jail for further screening and treatment. (f) Suicide attempt and suicide intervention policies and (cid:1800) (cid:1798) (cid:1798) procedures. (g) Provisions for reporting suicides and suicides attempts. (cid:1800) (cid:1798) (cid:1798) 6098 Yolo County CH PRO 20-22 - 6 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Multi-disciplinary administrative review of suicides and M-700 Suicide Prevention attempted suicides as defined by the facility administrator. K. Review of Suicide A review of all completed suicides shall follow the procedure outlined in this manual under “Death of Inmate.” All suicide and suicide (cid:1800) (cid:1798) (cid:1798) attempts shall be reviewed by the agency “Quality Assurance Committee”. This committee is comprised of sheriff’s office personnel, a medical provider, and WellPath staff. 1032 FIRE SUPPRESSION PREPLANNING H-100 Emergency Evacuation H-200 Fire and Emergency Procedures and Pursuant to Penal Code Section 6031.1(b), the facility Equipment administrator shall consult with the local fire department H-300 Monitoring Fire and Emergency having jurisdiction over the facility, with the State Fire Procedures Marshal, or both, in developing a plan for fire suppression (cid:1800) (cid:1798) (cid:1798) H-400 Control and Use of Flammable Toxic which shall include, but not be limited to: and Caustic Materials The agency Fire Suppression Pre-Plan is developed in collaboration with the local fire authority and is updated annually. The last agency wide update was June 10, 2022. (a) a fire suppression pre-plan developed with the local fire Please see above. department to be included as part of the policy and procedures (cid:1800) (cid:1798) (cid:1798) manual (Title 15, California Code of Regulations Section 1029); (b) regular fire prevention inspections by facility staff on a Inspections are conducted daily, however, monthly basis with two-year retention of the inspection during COVID, there were periods of time record; where all court hearings were occurring on Zoom and some inspection documentation was not available for review. The agency was able (cid:1800) (cid:1798) (cid:1798) to produce monthly fire sprinkler testing. The agency was encouraged to utilize an agency wide standardized form for monthly documentation of monthly fire life and safety inspections. (c) fire prevention inspections as required by Health and The local fire inspection was last completed on Safety Code Section 13146.1(a) and (b) which requires (cid:1800) (cid:1798) (cid:1798) June 9, 2022. inspections at least once every two years; (d) an evacuation plan; and, In the event of an emergency evacuation, (cid:1800) (cid:1798) (cid:1798) inmates would be returned to the jail. (e) a plan for the emergency housing of inmates in the case of Same as above. (cid:1800) (cid:1798) (cid:1798) fire. 1044 INCIDENT REPORTS Although policy exists, in practice, reports that are generated in court holding are crime reports. Each facility administrator shall develop written policies and procedures for the maintenance of written records and (cid:1800) (cid:1798) (cid:1798) reporting of all incidents which result in physical harm, or serious threat of physical harm, to an employee or inmate of a detention facility or other person. Such records shall include the names of the persons involved, a description of the incident, the actions taken, and (cid:1800) (cid:1798) (cid:1798) the date and time of the occurrence. Such a written record shall be prepared by the staff assigned to investigate the incident and submitted to the facility (cid:1800) (cid:1798) (cid:1798) manager or his/her designee. 6098 Yolo County CH PRO 20-22 - 7 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1046 DEATH IN CUSTODY M-800 Inmate Death The Detention Division shall follow a process (a) Death in Custody Reviews for Adults and Minors. for the timely reporting of and proper investigation into the death of a person in The facility administrator, in cooperation with the health custody, complying with all laws and administrator, shall develop written policy and procedures to regulations. This includes court holding. ensure that there is an initial review of every in-custody death within 30 days. The review team shall include the facility (cid:1800) (cid:1798) (cid:1798) In the event of an inmate death while in administrator and/or the facility manager, the health custody, a member of the Yolo County Health administrator, the responsible physician and other health care and Human Services Agency, and a and supervision staff who are relevant to the incident. representative from the current contracted medical service provider (WellPath) will review the circumstances to determine if any changes are recommended for jail policies and or procedures to prevent future inmate deaths. Deaths shall be reviewed to determine the appropriateness of Please see above. clinical care; whether changes to policies, procedures, or (cid:1800) (cid:1798) (cid:1798) practices are warranted; and to identify issues that require further study. (b) Death of a Minor Minors are not held in the court holding facility. In any case in which a minor dies while detained in a jail, When minors are transported for a court (cid:1798) (cid:1798) (cid:1800) lockup, or court holding facility: hearing, they are under the supervision and control of the probation department. (1) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A (cid:1798) (cid:1798) (cid:1800) copy of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding facility pursuant to the provisions of this subchapter. (cid:1798) (cid:1798) (cid:1800) Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 1050 CLASSIFICATION PLAN C-125 Security and Investigation Day Shift Classification Officer (b) Each administrator of a court holding facility shall C-700 Compliance Sergeant establish and implement a written plan designed to provide O-100 Initial Classification for the safety of staff and inmates held at the facility. The O-200 Special Needs Inmate (cid:1800) (cid:1798) (cid:1798) plan shall include receiving and transmitting of information In practice, classification occurs at the jail. regarding inmates who represent unusual risk or hazard Should an inmate express concern for their while confined at the facility, and the segregation of such safety while held in court holding or during inmates to the extent possible within the limits of the court transportation, the inmate is separated and holding facility. referred to classification staff at the jail. (c) In deciding whether to assign an inmate to a housing area for male or female inmates, and in making other housing and programming assignments, the agency shall consider on a case-by-case basis whether a placement would ensure the (cid:1800) (cid:1798) (cid:1798) inmate's health and safety, and whether the placement would present management or security problems. An inmate's own views with respect to his or her own safety shall be given serious consideration. 6098 Yolo County CH PRO 20-22 - 8 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1051 COMMUNICABLE DISEASES M-300 Communicable Disease Protocol The Medical Director shall implement The facility administrator, in cooperation with the recommendations and treatment strategies as responsible physician, shall develop written policies and provided from the Public Health Officer to procedures specifying those symptoms that require prevent the spread of disease. Medical Staff segregation of an inmate until a medical evaluation is shall report outbreaks of communicable disease completed to the Yolo County Health Department. The agency Communicable Disease policy has been reviewed and contains information pertinent to pandemic identification, containment, treatment, and reporting. (cid:1800) (cid:1798) (cid:1798) Inmates exhibiting signs, symptoms, testing positive, or have been exposed are not transported to court. Zoom conferences and hearings have been implemented to mitigate the spread of COVID and pandemic diseases. The agency practice is proactive, testing occurs at the time of intake, during incarceration, and prior to release. Anyone testing positive is referred to the Yolo County Health Department for follow up care. Vaccinations are offered to all inmates weekly. At the time of intake into the facility, an inquiry shall be made of the person being booked as to whether or not he/she has or has had any communicable diseases, such as tuberculosis or has observable symptoms of tuberculosis or (cid:1798) (cid:1798) (cid:1800) any other communicable diseases, or other special medical problem identified by the health authority. The response shall be noted on the booking form and/or screening device. 1052 MENTALLY DISORDERED INMATES M-400 Mental Health Services O-200 Special Needs Inmates The facility administrator, in cooperation with the Inmates are screened at the time of intake in responsible physician, shall develop written policies and booking and are referred for further evaluation (cid:1800) (cid:1798) (cid:1798) procedures to identify and evaluate all mentally disordered when a behavior is observed that suggests a inmates, and may include telehealth. mental health need. Booking occurs at the Monroe Detention Center. If an evaluation from medical or mental health staff is not The inmate would be returned to the jail for readily available, an inmate shall be considered mentally further screening and treatment. disordered for the purpose of this section if he or she appears to be a danger to himself/herself or others or if he/she appears gravely disabled. (cid:1800) (cid:1798) (cid:1798) An evaluation from medical or mental health staff shall be secured within 24 hours of identification or at the next daily sick call, whichever is earliest. Segregation may be used if necessary to protect the safety of Separation in court holding is accomplished by (cid:1800) (cid:1798) (cid:1798) the inmate or others. using holding cells. 6098 Yolo County CH PRO 20-22 - 9 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1053 ADMINISTRATIVE SEGREGATION Separation in court holding is accomplished by using holding cells. Except in Type IV facilities, each facility administrator shall develop written policies and procedures which provide for the administrative segregation of inmates who are determined to be prone to: promote activity or behavior that is criminal in nature or disruptive to facility operations; demonstrate influence over other inmates, including influence to promote or direct action or behavior that is (cid:1800) (cid:1798) (cid:1798) criminal in nature or disruptive to the safety and security of other inmates or facility staff, as well as to the safe operation of the facility; escape; assault, attempted assault, or participation in a conspiracy to assault or harm other inmates or facility staff; or likely to need protection from other inmates, if such administrative segregation is determined to be necessary in order to obtain the objective of protecting the welfare of inmates and staff. Administrative segregation shall consist of separate and All holding cells located in the court holding secure housing but shall not involve any other deprivation of facility are designed and furnished alike. (cid:1800) (cid:1798) (cid:1798) privileges than is necessary to obtain the objective of protecting the inmates and staff. 1057 DEVELOPMENTALLY DISABLED M-600 Developmentally Disabled Inmates INMATES All arrestees are screened at the time of intake at the Monroe Detention Center. Any arrestee The facility administrator, in cooperation with the with a known history, suspected of, or responsible physician, shall develop written policies and demonstrating behavior consistent with a (cid:1800) (cid:1798) (cid:1798) procedures for the identification and evaluation, appropriate developmental disability is immediately classification and housing, protection, and referred to the health care provider, WellPath, nondiscrimination of all developmentally disabled inmates. for further assessment. Booking occurs at the Monroe Detention Center. The health authority or designee shall contact the regional The Alta California Regional Center is used as center on any inmate suspected or confirmed to be needed. developmentally disabled for the purposes of diagnosis (cid:1800) (cid:1798) (cid:1798) and/or treatment within 24 hours of such determination, excluding holidays and weekends. 1058 USE OF RESTRAINT DEVICES Restraints other than mechanical restraints are not used in court holding. The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices and may delegate authority to place an inmate in restraints to a responsible health care staff. In addition to the areas specifically outlined (cid:1798) (cid:1798) (cid:1800) in this regulation, at a minimum, the policy shall address the following areas: acceptable restraint devices; signs or symptoms which should result in immediate medical/mental health referral; availability of cardiopulmonary resuscitation equipment; protective housing of restrained persons; provision for hydration and sanitation needs; and exercising of extremities. In no case shall restraints be used for punishment or as a (cid:1798) (cid:1798) (cid:1800) substitute for treatment. 6098 Yolo County CH PRO 20-22 - 10 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Restraint devices shall only be used on inmates who display behavior which results in the destruction of property or reveal an intent to cause physical harm to self or others. Restraint devices include any devices which immobilize an (cid:1798) (cid:1798) (cid:1800) inmate's extremities and/or prevent the inmate from being ambulatory. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the disordered behavior. Inmates shall be placed in restraints only with the approval of the facility manager, the facility watch commander, responsible health care staff; continued retention shall be reviewed a minimum of every hour. A medical opinion on placement and retention shall be secured within one hour from the time of placement. A medical assessment shall be (cid:1798) (cid:1798) (cid:1800) completed within four hours of placement. If the facility manager, or designee, in consultation with responsible health care staff determines that an inmate cannot be safely removed from restraints after eight hours, the inmate shall be taken to a medical facility for further evaluation. Direct visual observation shall be conducted at least twice every thirty minutes to ensure that the restraints are properly employed, and to ensure the safety and well-being of the inmate. Such observation shall be documented. While in (cid:1798) (cid:1798) (cid:1800) restraint devices all inmates shall be housed alone or in a specified housing area for restrained inmates which makes provisions to protect the inmate from abuse. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used to (cid:1798) (cid:1798) (cid:1800) restrain inmates for security reasons. 6098 Yolo County CH PRO 20-22 - 11 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1058.5 RESTRAINTS AND PREGNANT INMATES General Order Manual 6-1 Use of Force The facility administrator, in cooperation with the I-575 Pregnant Inmates Department responsible physician, shall develop written policies and Directive procedures for the use of restraint devices on pregnant R-250 Restraint of Pregnant Inmates females inmates. In accordance with Penal Code 3407 the policy The following Penal Code sections (3407 and shall include reference to the following: 6030) are provided to you in writing in order to comply with PC 3407. Attached to this document is a Sheriff’s Office policy statement that relates to the use of restraints for a pregnant inmate in labor, during delivery, or in recovery after delivery. 1. An inmate known to be pregnant or in recovery after delivery shall not be restrained by, the use of leg irons, waist chains, or handcuffs behind the body. 2. A pregnant inmate in labor, during (cid:1800) (cid:1798) (cid:1798) delivery, or in recovery after delivery, shall not be restrained by the wrists, ankles, or both, unless deemed necessary for the safety and security of the inmate, staff, or the public. 3. Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant inmate during a medical emergency, labor, delivery, or recovery after delivery determines that the removal of restraints is medically necessary. During the onsite physical plant inspection, there were no pregnant inmates in custody. Female inmates that were interviewed stated that pregnant inmates are, to their knowledge, never restrained with anything other than handcuffs. (1) An inmate known to be pregnant or in recovery after Please see above. delivery shall not be restrained by the use of leg irons, (cid:1800) (cid:1798) (cid:1798) waist chains, or handcuffs behind the body. (2) A pregnant inmate in labor, during delivery, or in Please see above. recovery after delivery, shall not be restrained by the (cid:1800) (cid:1798) (cid:1798) wrists, ankles, or both, unless deemed necessary for the safety and security of the inmate, the staff, or the public. (3) Restraints shall be removed when a professional Please see above. who is currently responsible for the medical care of a pregnant inmate during a medical emergency, labor, (cid:1800) (cid:1798) (cid:1798) delivery, or recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of an inmate's pregnancy, she This occurs at the jail. shall be advised, orally or in writing, of the standards (cid:1800) (cid:1798) (cid:1798) and policies governing pregnant inmates. 6098 Yolo County CH PRO 20-22 - 12 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1068 ACCESS TO COURTS AND COUNSEL T-100 Mail T-200 Inmate Access to Telephones The facility administrator shall develop written policies and T-300 Inmate Visiting procedures to ensure inmates have access to the court and to Access to courts & Counsel legal counsel. Such access shall consist of: Inmates are entitled to confidential correspondence and consultation with the courts and legal counsel. Legal mail access is free of charge. Telephone calls to counsel are free of charge. Confidential (cid:1800) (cid:1798) (cid:1798) interview rooms are available for legal counsel visits and are not calculated into the normal weekly visiting allowance for each inmate. During the COVID Pandemic, the agency has worked with the courts to incorporate video court appearances and consultation with attorneys. Confidential interview rooms are available in court holding for inmate attorney private conferences. (a) unlimited mail as provided in Section 1063 of these T-100 Mail regulations, and, Correspondence shall be handed on a consistent, efficient, and humane manner, while ensuring the security and safety of the facility, staff, and others. Inmates may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, the Board of State and Community Corrections, and with Sheriff’s Office command staff. (cid:1800) (cid:1798) (cid:1798) Inmates without funds are permitted unlimited postage-paid letters each week. Inmates without funds, are permitted unlimited postage- paid correspondence with his/her attorney and the courts. There is no restriction to the volume of mail that an inmate may send or receive. During the onsite physical plant inspection, inmates advised that, during the COVID Pandemic, unlimited outgoing mail has been free of charge. (b) confidential consultation with attorneys. (cid:1800) (cid:1798) (cid:1798) Please see above. 1280 FACILITY SANITATION, SAFETY, AND G-200 Preventative Maintenance Program MAINTENANCE The agency in collaboration with the General Services Division conduct comprehensive The facility administrator shall develop written policies and preventative maintenance inspection to provide procedures for the maintenance of an acceptable level of for emergency, preventative, and routine repairs cleanliness, repair and safety throughout the facility. Such a (cid:1798) (cid:1798) (cid:1800) to the facility. plan shall provide for a regular schedule of housekeeping All areas of the court holding facility are tasks and inspections to identify and correct unsanitary or inspected at a minimum of every 24-houurs. In unsafe conditions or work practices which may be found. practice this occurs on each shift. During the physical plant inspection, the facility appeared to be clean and orderly. 6098 Yolo County CH PRO 20-22 - 13 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS DETENTION OF MINORS Are minors held in this facility? If yes, the following Minors are never held in court holding. When a sections, including those summarized in Title 15, Article 10, minor appears for court, they are transported, (cid:1798) (cid:1800) (cid:1798) apply (Minors in Court Holding Facilities.) supervised, and under the constant care of the probation department. 1122.5 PREGNANT MINORS (a) The health administrator, in cooperation with the facility (cid:1798) (cid:1798) (cid:1800) administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant (cid:1798) (cid:1798) (cid:1800) minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery shall not be restrained by the use of leg irons, (cid:1798) (cid:1798) (cid:1800) waist chains, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery, shall not be restrained by the (cid:1798) (cid:1798) (cid:1800) wrists, ankles, or both, unless deemed necessary for the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, labor, delivery, or (cid:1798) (cid:1798) (cid:1800) recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, she shall be advised, orally or in writing, of the standards and (cid:1798) (cid:1798) (cid:1800) policies governing pregnant minors. 1161 CONDITIONS OF DETENTION Court holding facilities shall be designed to provide the following: (a) Separation of minors from adults in accordance with (cid:1798) (cid:1798) (cid:1800) Section 208 of the Welfare and Institutions Code. (b) Segregation of minors in accordance with an established (cid:1798) (cid:1798) (cid:1800) classification plan. (c) Secure non-public access, movement within and egress. If the same entrance/exit is used by both minors and adults, (cid:1798) (cid:1798) (cid:1800) movements shall be scheduled in such a manner that there is no opportunity for contact. An existing court holding facility built in accordance with construction standards at the time of construction shall be considered as being in compliance with this article unless the condition of the structure is determined by the appropriate authority to be dangerous to life, health, or welfare of (cid:1798) (cid:1798) (cid:1800) minors. Upon notification of noncompliance with this section, the facility administrator shall develop and submit a plan for corrective action to the Corrections Standards Authority within 90 days. 6098 Yolo County CH PRO 20-22 - 14 - A350 CH PRO eff. 01.01.19 (20-22).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1162 SUPERVISION OF MINORS A sufficient number of personnel shall be employed in each facility to permit unscheduled safety checks of all minors at (cid:1798) (cid:1798) (cid:1800) least twice every 30 minutes, and to ensure the implementation and operation of the activities required by these regulations. There shall be a written plan that includes the documentation of safety checks. 1163 CLASSIFICATION The administrator of a court holding facility shall establish and implement a written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include receiving and transmitting of information regarding (cid:1798) (cid:1798) (cid:1800) minors who represent a risk or hazard to self or others while confined at the facility, and the segregation of such minors to the extent possible within the limits of the court holding facility, and for the separation of minors from any adult inmate(s) as required by Section 208 of the Welfare and Institutions Code. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and (cid:1798) (cid:1798) (cid:1800) procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 6098 Yolo County CH PRO 20-22 - 15 - A350 CH PRO eff. 01.01.19 (20-22).dot ADULT COURT AND TEMPORARY HOLDING FACILITIES PHYSICAL PLANT EVALUATION The Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 6/94; 2/99; 2001; 2005; 2008; 2010, 2013, 2017 BSCC Code: 6098 FACILITY NAME: Yolo County Court Holding FACILITY TYPE: CH 6/94: (cid:1798) 2/99: (cid:1798) 2001: (cid:1798) 2005: (cid:1798) 2008: (cid:1798) 2010: (cid:1800) APPLICABLE REGULATIONS (Check All That Apply): 2013: (cid:1798) 2017: (cid:1798) (cid:1798) (cid:1798) (cid:1798) FIELD REPRESENTATIVE: Kimberly Moule DATE: June 23, 2022 TITLE 24 SECTION YES NO N/A COMMENTS The design of court holding and temporary holding facilities shall include the following required spaces from Sections 1231.2.2, 1231.2.19, 1231.2.20, 1231.2.21, 1231.2.22, 1231.2.24 and 1231.2.26. 1231.2.2 Temporary holding cell or room. A temporary holding cell or room shall: (cid:1800) (cid:1798) (cid:1798) 1. Contain a minimum of 10 square feet (0.93 m2) of floor area per inmate; 2. Be limited to no more than 16 inmates; (cid:1800) (cid:1798) (cid:1798) 3. Be no smaller than 40 square feet (3.7 m2) and have a (cid:1800) (cid:1798) (cid:1798) clear ceiling height of 8 feet (2438 mm) or more; 4. Contain seating to accommodate all inmates as (cid:1800) (cid:1798) (cid:1798) required in Section 1231.3; 5. Contain a toilet, wash basin and drinking fountain as (cid:1800) (cid:1798) (cid:1798) specified in Section 1231.3; 6. Maximize visual supervision of inmates by staff; and (cid:1800) (cid:1798) (cid:1798) 7. When located in a temporary holding facility, the cell or room shall be equipped with a bunk if inmates are to (cid:1798) (cid:1798) (cid:1800) be held longer than 12 hours. 1231.2.19 Safety equipment storage. A secure armory is located within the secure A secure area shall be provided for the storage of safety perimeter. equipment such as fire extinguishers, self-contained breathing apparatus, wire and barcutters, emergency lights, etc.. (cid:1800) (cid:1798) (cid:1798) 6098 Yolo County CH PHY 20-22 - 1 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17.dot (1/19) TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.20 Janitors’ closet. In Type II facilities, at least one securely lockable janitors’ closet with sufficient area for the storage of cleaning implements and supplies must be provided within the security areas of the facility (cid:1800) (cid:1798) (cid:1798) A mop sink shall also be available within the security area of the facility. In court holding, temporary holding, Types I, III and IV facilities, the closet need not be in the security area. (cid:1800) (cid:1798) (cid:1798) 1231.2.21 Storage rooms. One or more storage rooms shall be provided to accommodate a minimum of 80 cubic feet (2.3 m3) of storage area per inmate for inmate clothing and personal property, (cid:1800) (cid:1798) (cid:1798) institutional clothing, bedding and supplies. Court holding, temporary holding and Type I facilities may be excluded from the storage space requirement for personal and institutional clothing unless clothing is issued. 1231.2.22 Audio monitoring system. Audio monitoring was tested during the physical In court holding, temporary holding, Type I, Type II and plant inspection. Type II facilities there shall be an inmate- or sound-actuated audio monitoring system in temporary holding cells or rooms, temporary staging cells or rooms, sobering cells, (cid:1800) (cid:1798) (cid:1798) safety cells, single and double occupancy cells, dormitories, dayrooms, exercise areas and correctional program/multipurpose space, which is capable of alerting personnel who can respond immediately. 6098 Yolo County CH PHY 20-22 - 2 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17.dot (1/19) TITLE 24 SECTION YES NO N/A COMMENTS 1231.2.24 Emergency power. Emergency power is tested monthly. There shall be a source of emergency power in all detention facilities capable of providing minimal lighting in all housing (cid:1800) (cid:1798) (cid:1798) units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems. Such an emergency power source shall conform to the requirements specified in Title 24, Part 3, Article 700, (cid:1800) (cid:1798) (cid:1798) California Electrical Code, California Code of Regulations. 1231.2.26 Attorney interview space. Confidential interview space is available. All facilities except Type IV facilities shall include attorney (cid:1800) (cid:1798) (cid:1798) interview areas which provide for confidential consultation with inmates. 1231.3.1 Toilets/urinals. In temporary holding cells and temporary staging cells (cid:1800) (cid:1798) (cid:1798) toilets/urinals must be provided in a ratio to inmates of 1:16. One urinal or 2 feet (610 mm) of urinal trough may be substituted for each toilet up to one third of the total number (cid:1798) (cid:1798) (cid:1800) of toilets required, except in those facilities or portions thereof used for females. Toilet areas shall provide modesty for inmates with staff (cid:1800) (cid:1798) (cid:1798) being able to visually supervise. 1231.3.2 Wash basins. In temporary holding cells and temporary staging cells, wash (cid:1800) (cid:1798) (cid:1798) basins must be provided in a ratio to inmates of 1:16. Wash basins must be provided with hot and cold or tempered (cid:1800) (cid:1798) (cid:1798) water. Two feet (610 mm) of wash basin trough may be substituted (cid:1798) (cid:1798) (cid:1800) for each basin required. 1231.3.3 Drinking fountains. There must be a minimum of one drinking fountain in every single-occupancy cell, double-occupancy cell, dormitory, (cid:1800) (cid:1798) (cid:1798) temporary holding cell, temporary staging cell, sobering cell, and be accessible to the occupants of day rooms and exercise areas. Additional drinking fountains shall be located in other areas of the facility so that drinking water will be available to (cid:1800) (cid:1798) (cid:1798) inmates and staff. Such drinking fountains must meet the following minimum health requirements: 1. The drinking fountain bubbler shall be on an angle (cid:1800) (cid:1798) (cid:1798) which prevents waste water from flowing over the drinking fountain bubbler. 2. Water flow shall be actuated by mechanical means. (cid:1800) (cid:1798) (cid:1798) 1231.3.6 Lighting. Lighting in housing units, dayrooms and activity areas must be sufficient to permit easy reading by a person with normal (cid:1800) (cid:1798) (cid:1798) vision, and shall not be less than 20 footcandles (215.2 lux) at desk level and in the grooming area. Lighting shall be centrally controlled and/or occupant (cid:1800) (cid:1798) (cid:1798) controlled in housing cells or rooms. Night lighting in these areas shall be sufficient to give good (cid:1800) (cid:1798) (cid:1798) visibility for purposes of supervision 6098 Yolo County CH PHY 20-22 - 3 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17.dot (1/19) TITLE 24 SECTION YES NO N/A COMMENTS In minimum-security areas, lighting may be supplied by ordinary lighting fixtures, and in areas of higher security, (cid:1798) (cid:1798) (cid:1800) light fixtures must be of secure design. 1231.3.10 Seating. In temporary holding and temporary staging cells, seating (cid:1800) (cid:1798) (cid:1798) must be securely fixed to the floor and/or wall. When bench seating is used, 18 inches (457 mm) of bench is (cid:1800) (cid:1798) (cid:1798) seating for one person. 1231.3.12 Weapons locker. A secure weapons locker shall be located outside the security (cid:1800) (cid:1798) (cid:1798) perimeter of the facility Such weapons lockers shall be equipped with individual (cid:1800) (cid:1798) (cid:1798) compartments, each with an individual locking device. Weapons lockers are required in temporary and court holding (cid:1800) (cid:1798) (cid:1798) facilities and in all facilities of higher than minimum security. Design Requirements (102(c)6) Design requirements as specified in Title 24, Part 1, 102(c)6 are met. (See regulation for specific requirements. Note (cid:1800) (cid:1798) (cid:1798) areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 6098 Yolo County CH PHY 20-22 - 4 - A383 PHY Type I-IV 94 99 01 05 08 10 13 17.dot (1/19) ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 6098 FACILITY: Yolo County Courthouse TYPE: CHJ RC: (179) FIELD REPRESENTATIVE: Kimberly Moule DATE June 23, 2022 Note: All irregular cells; square footage adjusted as noted for each. ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S BASEMENT – ADULT 0449 H 2008 1 (4) (4) 9.10 x 6.10 x 9 1 1 1 Bench = 81” Note: -4’ for irregular cell. 0448 H 2008 1 (4) (4) 9.10 x 6.10 x 9 1 1 1 Bench = 82.5” Note: -4’ for irregular cell. 0447 H 2008 1 (3) (3) 9.10 x 6.10 x 9 1 1 1 Bench = 58.5” Note: -12’ for irregular cell (-4’ + -8’). 0446 & H 2008 2 (4) (4) 9.10 x 6.10 x 9 1 1 1 0445 Bench = 81.5” Note: -4’ for each irregular cell. 0444 H 2008 1 (4) (4) 9.10 x 6.10 x 9 1 1 1 Bench = 77.5” Note: -7’ for irregular cell (-4’ + -3’). 0443 H 2008 1 (4) (4) 6.10 x 8.7 x 9 1 1 1 Bench = 82” Note: -4’ for irregular cell. 0442 H 2008 1 (4) (4) 9.5 x 8.9 x 9 1 1 1 Bench = 80.5” Note: -12.5’ for irregular cell (-8.5’ + -4’). 0441 H 2008 1 (9) (9) 9.10 x 10.4 x 9 1 1 1 Bench (2) = 52” and 124” Note: -4’ for irregular cell. 0439 H 2008 1 (8) (8) 9.10 x 9.8 x 9 1 1 1 Bench (2) = 53” and 116” Note: -4’ for irregular cell. 0438 H 2008 1 (6) (6) 9.10 x 9.5 x 9 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 6098 Yolo County CH LASE 20-22 - 1 - A360 LAS Adult-05.dot (8/05) ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Bench = 116” Note: -4’ for irregular cell. 0437 H 2008 1 (8) (8) 9.10 x 11.8 x 9 1 1 1 Bench (2) = 53” and 137” Note: -14.5’ for irregular cell (-4’ + -10.5’). 0432, 0431, H 2008 4 (9) (9) 9.11 x 11.7 x 91 1 1 1 0429, 0428 Bench (2) = 35” and 139” Note: -4’ for each irregular cell. 0427, 0426, H 2008 5 (5) (5) 7.11 x 8 x 9 1 1 1 0425, 0424, 0423 Bench = 96” Note: -4’ for each irregular cell. 0422 H 2008 1 (1) (1) 7.11 x 8 x 9 1 1 1 Bench = 29” Note: ADA cell. BASEMENT 0629, 0628, H 2008 4 (1) (1) 7.11 x 8 x 9 1 1 1 0627, 0626 Bench = 32” Note: ADA cells; -4’ for each irregular cell. 0624 H 2008 1 (3) (3) 8 x 16.2 x 9 1 1 1 Bench = 32” x 2 = 62 622 H 2008 (3) (3) 8 x 16.1 x 9 Bench = 32” x 2 = 64, -5 for irregular cell. REMANDS 0633 H 2008 1 (1) (1) 10.8 x 8.3 x 9??? 1 1 1 Bench = 72” Note: -7’ for irregular cell. 0632 H 2008 1 (4) (4) 13.5 x 10.10 x 9??? 1 1 1 Bench = 72” FLOOR 1 – ARRAIGNMENT 1214 H 2008 1 (10) (10) 10 x 15 x 9 1 1 1 Bench (4) = 30”; Bench (1) = 61” *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 6098 Yolo County CH LASE 20-22 - 2 - A360 LAS Adult-05.dot (8/05) ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Arraign- 1213 2008 9.4 x 16.4 x 9? ment Holding FLOOR 5 – WEST SIDE 5219 H 2008 1 (11) (11) 14.10 x 10.5 x 9 1 1 1 Bench = 203” Note: -4’ for irregular cell. 5216 H 2008 1 (3) (3) 7.5 x 6 x 9 1 1 1 Bench = 54” Note: -2.10; for irregular cell. FLOOR 5 – EAST SIDE 5619 H 2008 (11) (11) 14.10 x 10.5 x 9 1 1 1 Bench = 203” Note: -4’ for irregular cell. 5616 H 2008 (3) (3) 7.5 x 6 x 9 1 1 1 Bench = 54” FLOOR 4 – EAST SIDE 4619 H 2008 (11) (11) 14.10 x 10.5 x 9 1 1 1 Bench = 203” Note: -4’ for irregular cell. 4616 H 2008 (3) (3) 7.5 x 6 x 9 1 1 1 Bench = 54” Note: -2.10 for irregular cell. FLOOR 4 – WEST SIDE 4219 H 2008 (11) (11) 14.10 x 10.5 x 9 1 1 1 Bench = 203” Note: -4’ for irregular cell. 4216 H 2008 (3) (3) 7.5 x 6 x 9 1 1 1 Bench = 54” Note: -2.10 irregular cell FLOOR 2 – EAST SIDE 2219 H 2008 (11) (11) 14.10 x 10.5 x 9 1 1 1 Bench = 203” Note: -4’ for irregular cell. 2216 H 2008 (3) (3) 7.5 x 6 x 9 1 1 1 Bench = 54” Note: 2.10 for irregular cell. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 6098 Yolo County CH LASE 20-22 - 3 - A360 LAS Adult-05.dot (8/05) ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S FLOOR 2 – WEST SIDE 2619 H 2008 (11) (11) 14.10 x 10.5 x 9 1 1 1 Bench = 203” Note: -4’ for irregular cell. 2616 H 2008 (3) (3) 7.5 x 6 x 9 1 1 1 Bench = 54” Note: - 2.10 for irregular cell. Each floor detention area has 2 interview rooms *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 6098 Yolo County CH LASE 20-22 - 4 - A360 LAS Adult-05.dot (8/05)