7003 Alameda County (2016-2018 inspection cycle)

( ( STATE OF CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS LINDA M. PENNER 2590 VENTURE OAKS WAY, SUITE 200 t SACRAMENTO CA 95833 t 916.445.6073 t BSCC.CA,GOV KATHLEEN T. HOWARD GAVIN NEWSOM Execul/ve Director Governor February 14, 2019 Wendy Still, Chief Probation Officer Alameda County Probation Department 400 Broadway Oakland, CA 94607 Dear Chief Still: PRE-INSPECTION BRIEFING NOTIFICATION The Board of State and Community Corrections (BSCC) is required to biennially inspect local juvenile detention facilities. Consequently, you and your staff are invited to participate in a pre­ inspection briefing which will be held on March 27, 2019, at 10:00 a.m., at the Juvenile Justice Center, as discussed with James Rivers. It is important that the staff who will be the facilities' representatives during my on-site inspection attend. Subject matter to be discussed will include BSCC-responsibilities and philosophy, new regulation revisions, the inspection process, necessary documents for review and the inspection schedule. After this meeting, you and your representative(s) will know what issues will be examined during my on-site inspection as well as to how to prepare for it. I am requesting your complete Policy and Procedures manual, inclusive of all current regulation changes or directives pending these updates, prior to my return for the on-site inspection. It is our expectation that the impact on your staff during the on-site inspection will be minimized and the level of compliance with regulation enhanced by the technical assistance we are offering at the pre-inspection briefing. If you have any questions regarding this process, please contact me at (916) 324-9153 or email at Elizabeth.gong@bscc.ca.gov. Elizabeth B. ong Field Representative Facilities Standards and Operations Division Cc: Esa Ehmen-Krause, Assistant Chief Probation Officer Ian Long, Deputy Chief, Juvenile Facilities James Rivers, Superintendent ( STATE OF CALIFORNIA BOARD OF STATE AND (c;OMMUNITY CORRECTIONS ----------L--,;,:;:.,,,·,.,___ ___________ LINDA M. PENNER 2590VENTURE OAKS WAY • SP,,CHAMeN;rooA 95883 ' 916.445.5073 • BSCC.OA,GOV ChaJr KATHLEEN T. HOWARD EDMUND G. BROWN, JR. Executive Director Governor March 14, 2018 Wendy Still, Chief Probation Officer Alameda County Probation Department 400 Broadway Oakland, CA 94607 Dear Chief Still: ALAMEDA COUNTY JUVENILE HALL AND CAMP WILMONT SWEENEY BSCC # 7001 AND 7003 2016-2018 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Still: This letter is to advise you that the 2016-2018 biennial inspection of the Alameda County Probation Department's Juvenile Hall and Camp Sweeney Facility has been completed pursuant to Welfare and Institutions Code Section 209 and 885. A pre-inspection briefing was held on April 5, 2017, and both facilities were inspected on January 16-19, 2018. Assistant Chief Esa Ehmen-Krause, Deputy Chief Ian Long, Assistant Superintendent Brian Hopson, Supervisors Clarita Woods and Dale Tafoya, along with their staff and agency partners, made for a smooth inspection process. Your staff and collaborative partners represented the facility and their respective agencies in a positive manner and were easy to work with during our process. We also appreciate the time and energy spent preparing for, organizing and participating in the inspection, especially given the amount of documentation requested. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of: this transmittal letter; the Title 15 Procedures checklist outlining Tille 15 requirements for both facilities; a Physical Plant Evaluation checklist outlining Title 24 requirements for the design of the facilities, and; a Living Area Space Evaluation (LASE) summarizing the physical plant configuration and showing the rated capacity of each facility. Local Inspections In addition to the biennial inspection conducted by the BSCC, Title 15, Section 1313 and statute also require local inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction; local health officer; county Superintendent of Schools; Juvenile Court; and the Juvenile Justice Commission. Results of those inspections are considered a part of this report and the dates of the local inspections may be found in the accompanying Procedures Checklist. There are no compliance issues related to your local inspections. ( ( I Inspection Scope The inspection included a review of the Alameda County Juvenile Hall and Camp Sweeney Policy and Procedure Manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations outlined in Title 15, Minimum Standards for Juvenile Facilities1 and verification that the complete manual is compliant with Regulation 1324, Policy and Procedures Manual. After the review of the manual, we reviewed documentation to assure that practice and policies are consistent with Title 15. We followed that review with a physical plant tour and interviews with administration, youth, facility staff and collaborative partners. Inspection Results Operations Our inspection process also involves an audit of incident reports, grievances, admission and classification reports, and disciplinary reports/findings to ensure compliance with Title 15 Regulations. This audit also ensures that your policies reflect practice and process. You have made significant progress in updating your manual to ensure staff know what you expect of them in terms of youth supervision and responsibilities. There were a few issues of consistency with how and when certain functions are required, however, necessary information was generally timely and within standard. A review of your forms and logs revealed accurate portrayals of time and/or information. Your case plans and counseling entries were informative and individualized, revealing a genuine interest in making, setting, and accomplishing attainable goals for your population. The overall operations and day to day activities were orderly, with clear expectations for the youth as they moved through their day. Your evening program staff prohibited some activities to allow a few to make supervised phone calls, however, you adjusted this requirement to allow for supervision while the group remained in programming. This fix ensured compliance with regulation regarding separation as well as the statutory requirement for room confinement. We interviewed your staff and agency partners to evaluate the level of communication and assess the participation of your team. Your alliances with the Alameda County Office of Education, Alameda County Health Care Agency Behavioral Health staff and Oakland Children's Hospital medical staff revealed an involved and informed collaborative effort by all. The relationships were positive and each separate agency felt they could call on your staff to address any issue of concern. You have regular team meetings to address the concerns of any youth and generally work together to ensure the youth is provided a multitude of services. The one issue of concern was the limited time clinicians were on site beyond Monday through Friday, 8:00 a.m. to 5:00 p.m. We were told one staff was at the facility on weekends; however, to contact the staff, your officers must call the message line and leave a message about the 1 BSCC does not review all your policies and procedures. We do not "approve" your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. ( need to see behavioral health staff. this i� more like on-call services rather than on�site services. You have 5 clinicians, 2.5 psychiatrists and 3 psychologists working 5 days a week. It was noted by behavioral health staff and confirmed by probation staff that youth are taken out of class for counseling or treatment services. While this is not a compliance issue for crisis incidents needing immediate response, removing a youth from school for counseling or programming takes away from the mandatory educational minutes a youth must be provided each day. Hence, your behavioral health staff are not able to work with the youth during the school day. As part of my technical assistance, it is being recommended that these services be expanded for after school, evening and weekend coverage to better meet the needs of your youth population. Lastly, our inspection includes a direct observation of your program, including school, dayroom activities and programming. The daily schedule provides a busy, full and complete program, with structured and unstructured time built in to the youth's day. Staff were observed to be both professional and caring. Your manual clearly outlines expectations for staff supervision; and it was noted actual practice exceeded policy as we watched staff interact with the youth. Education The Alameda County Office of Education operates the Butler Academy Center for both facilities. Staffing for the Juvenile hall includes seven teachers and four aides, as well as three resource positions for the Transition Center and for Special Education. Camp Sweeney has two teachers and one aide. The minimum educational minutes required by Title 15 are met. Additionally, it is noted the education staff also provide post-secondary education for graduates and assist in the facilitation of the SEEP Program (Student Extended Education Program). SEEP is a six-week program which offers financial literacy, resume building, writing skills and development, conflict resolution and anger management, and current events discussions. Your teachers work diligently to provide credit recovery and tutoring services for those youth that need it. The Office of Educational also provides a curriculum for Health and off-site elective classes such as a Golf Team, which includes playing local Chabot College students, and a Sailing Program. Programming The juvenile hall houses pre-and post- adjudicated youth while Camp Sweeney provides long term incarceration for those committed by the juvenile court. Although both facilities provide a myriad of services through your agency partners, it is significant to note your level of services facilitated by staff and volunteers. All youth participate in social awareness programs with a focus on making positive changes to address the behaviors leading to their incarceration. Structured programs include: Aggression Replacement Training (ART); Independent Living Skills (/LS-SEEP); The Beat Within (a writing program); a Garden Program; Hip Hop Chess; Making Proud Choices (sex education program); Rites of Passage (male youth mentoring); Sou/society (leadership empowerment); Todays Future Sound (music and media arts)La Familia Counseling (substance abuse); Pro-Social Skill development to address conflict resolution and anger management; Yoga; and a variety of other recreational activities. C ( . f r . Each case plan provides a clear direction for ev�ry yquth with an emphasis on addressing the risks and needs leading to their incarceration. Staff work with the youth to set attainable goals and objectives to assist in their transition back to the community. To this end, staff promote positive school, work and unit behavior, reinforcing behaviors with incentive based programming while providing appropriate sanctions for negative behavior. Each youth interviewed made consistent statements that they were treated fairly and respectfully. They indicated they felt safe in the environment and seemed appreciative to participate in their program. Title 15, CCR Minimum Standards During our visit, we offered technical assistance and made best-practice recommendations to your management team that may assist or enhance operations for future compliance inspections. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, there are no outstanding items of compliance at the Alameda County Juvenile Hall and Camp Sweeney Facility. . Title 24, CCR Physical Plant There have been no changes to the physical plant, therefore, your'rated capacity remains at 360 in Juvenile Hall and 105 for Camp Sweeney. On the day of the inspection, the population was 69 at Juvenile Hall and 19 at Camp Sweeney. This may change during the 2018-2020 Inspection cycle with the pending construction of the new Camp Sweeney, which will also house post dispositional female youth. I look forward to working with you on this project in the months ahead. Training The most recent BSCC Standards and Training for Corrections (STC) audit reports that the Alameda County Probation Department is compliant with mitigating circumstances with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. You are a Pilot County for SB 1004, which allows for housing adult transitional age youth in the Juvenile Hall with separate sight and sound requirements. You have met the required elements of this legislation and I look forward to working with you on establishing this program. We are very impressed with the overall operation of the Alameda County Juvenile Hall and Camp Sweeney. We would again like to thank you and compliment your staff for their dedication to the youth, thoroughness of the preparation for our inspection and responsiveness to our inquiries. You should be proud of your managers, their staff and the treatment focused program you provide to the youth of Alameda County. Each are exceptional in the care they provide to the youth in their care. ( This concludes our 2016-18 inspection report! We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, El�(,fry Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Alameda County* Chair, Juvenile Justice Commission, Alameda County* Chair, Board of Supervisors, Alameda County* County Administrator, Alameda County* Esa Ehmen-Krause, Assistant Chief Probation Officer Ian Long, Deputy Chief Probation Officer Brian Hopson, Assistant Superintendent Clarita Woods, Supervisor Dale Tafoya, Supervisor *Copies of full inspection are available upon request and online at BSCC.ca.gov JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and ·commm1ity Conections 1 PROCEDURES CHECKLIST' ' BSCC Code• 7001 and 7003 FACILITY NAME: Alameda County Juvenile Hall FACILITY TYPE: JH FACILITY NAME: Alameda County Camp Wilmont Sweeney FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Esa Elunen-Krause, Assistant Chief Probation Officer; Ian Long, Deputy Chief Probation Office; Brian Hopson, Superintendent-JR; Clarita Woods, PREA/Administrative Liaison ISi; Jessica Fort, Division Director; Gloria Wadud, JIO; Ray Nickaloff, Food Services Manager; Aune Rischon, Nurse Practitioner; Sean Moffatt,P rincipal-Alameda County Office of Education; Yaruh Baruti,G uidance Center-Alameda Behavioral Health; Dale Tafoya,I SII-Camp Sweeney; Shane Thomas-Williams, Probation Supervisor- Camp Sweeney; Mrs. Walker, Teacher-Camp Wilmont Sweeney; Youth's-Chandler,a ge 18; Marlon, age 17; Davon, age 16; Josh, age 18; Nelson,a ge 19; Batina,a ge 16 FIELD REPRESENTATIVE: Elizabeth Gong DATE: January 16-19, 2018 TITLE 15 SECTION JH cs NIA PIP REFERENCE -COMMENTS 1313 COUNTY INSPECTION AND EVALUATION JH: March 15, 2018 OF BUILDING AND GROUNDS CS: March 15, 2018 X X (A) County Building Inspection by agency designated hy the Board ofSunervisors to a~~rove bui!dino safetv; (B) Fire authority having jurisdiction, including a fire JH: January 23, 2018 clearance as required by Health and Safety Code Section X X CS: March 24, 2017 13146.lla)and,rhi; (C) Local health officer, inspection in accordance . with Both Facilities: Health and Safety Code Section JOI 045; Environmental Health: July 19,2017 X X Medical/Mental Health: July 19-20, 2017 Nutritional Health: July 19, 2017** **Clearance: Aum,st 9, 2017 (D) County superintendent of schools on the adequacy of JH: January 17,2018 X X educational services and facilities as reouired in Section 1370; CS: Januarv 17, 2018 (E) Juvenile court as required by Section 209 of the Welfare JH: February 26, 2018 X X and Institutions Code CS: Februsrv 26, 2018 (F) Juvenile Justice Commission as required by Section 229 JH: September 1, 2017 of the Welfare and Institutions Code or Probation CS: October 6, 2017 X X Commission as required by Section 240 of the Welfare and Institutions Code, 1320 APPOINTMENT AND QUALIFICATIONS TI1e elements oft his regulation are addressed in a letter from Chief Probation Officer (CPO) Wendy The Facility Administrator (CPO) has submitted a letter X X Still dated January 16,2 018. certifying that each employee has been appointed and are aualified nursuant to the reouirements oft his rem•lation. The facility adheres to the minimum standards for the JH: Chapter Ill, Section 1320, III selection and training requirements in PC 6035 (STC CS: Chapter 3, Section 1320, B compliant) as well as ensures a medical, psychological and X X records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate oualifications and clearance. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES oft he regulation; the text on this worksheet may not contain the entire text oft he actual regulation, Please refer to the complete California Code of Regulations, Title 15,M inimum Standards for Local Facilities, Division I, Chapter I, Subchaptcr 5 for the complete list and text ofregulations. Juvenilelnspcction.\PROBBG\16-18 - 1 - J453 JUV PRO-Eff. 03-01-15 ' cs TITLE 15 SECTION ,TI-I NIA PIP REFERENCE -COMMENTS m, n 1321 STAFFING JH Chapter 1321 CS Chapter 2 1321, (a) a) There are an adequate number of personnel to carry out X X the facility program, to provide for safety and security of minors and staff and meet established standards and regulations. b) There is sul11cienl staff lo ensure that no required service JH Chapter Ill, 1321 II is denied. CS Chapter 2 1321 Both facilities staff units well above regulation. X X The JH has 2 levels oflnstitutional Supervisors on shift each shill and there are lloaters to relieve for breaks if necessarv. c) There is a sufficient number of supervisory level staff to JH Chapter Ill, 1321 II ensure adequate supervision of all staff members. There are 2 levels of supervisory staff on each X X shift during waldng hours and I during the graveyard shift. CS Chaoter 2 1321, !b) d) There is a clearly identified person on duty who is JH Chapter III, 1321 II responsible for all the operations and activities and has CS Chapter 2 1321, (b) X X completed the Juvenile Corrections Officer Core Course One or two supervisors are on duty each shift and and PC 832 training, are not oar! ofvoutl1 suoervision, e) There is as least one staff member present on each living JH Chapter Ill, 1321 lII X X unit whenever there are minor!s) in the unit. CS Chapter 2 1321 f) The facility has sufficient food services personnel JH Chapter Ill, 1321 III relative to the number and security of units including CS Chapter 2 132 I staff to plan menus, provide kitchen supervision, direct There is a Food Services Manager and 4 full time food preparation, train staff and maintain records. cooks to prepare meals and snacks for the youth. X X Meals are on a 4-week rotation to avoid duplication of food service and youth receive 4 snacks each day: 1 0am, 2pm, 5pm and 7pm, well above regulation. m g) The facility has administrative, clerical, recreational, Chapter Ill, 1321 III medical dental, mental health building maintenance and CS Chapter 2 I 321 other support staff for the efficient management of the X X Both facilities have well above administrative and facility, and to ensure that youth supervision staff are not support staff to provided necessary services for diverted from supervising youth. the vouth detained. h) There is sufficient youth supervision staff to provide JH Chapter Ill, 1321 1-4 continuous wide-awake supervision of youth, subject to CS Chapter 2 1321, (c) X X temporary variations in staff assignments, to meet special program needs. ,Tuvcnlle Halls (minimum youth-staff ratio): JH Chapter III 1321 III Based on tl1e schedules I reviewed, the facility a) During hours that youth are awake, one wide-awake X NIA ratios for waking hours at JH are approximately youth supervision staff member is on duty for each I 0 1:718 youth in detention. b) During hours that youth are confined to their room for JH Chapter lII 1321 Ill tl1e purpose of sleeping, one wide-awake youth Based on the schedules I reviewed, the facility X NIA supervision staff member is ou duty for each 30 youth ratios for waking hours at JH are approximately in detention. 1:12/15 c) At least two wide-awake youth supervision staff JH Chapter III 1321 III members are on duty at all times, regardless of the number of youth in detention, unless an arrangement has X NIA been made for immediate backup support services for emergencies. d) At least one youth supervision staff member is on duty JH Chapter III 1321 III who is the same gender as youth who are housed in the X NIA facility. Juvenile [nspcction.\PRO EBGl.16-18 -2 - J453 JUV PRO-Eff. 03-01-15 ( TITLE 15 SECTION J,H cs NIA PIP REFERENCE -COMMENTS r m .. e) Personnel with primary responsibility for other duties ' Chapter III 1321 III such as administration, supervision of personnel, ' academic or trade instruction, clerical, kitchen or X NIA maintenance shall not be classified as youth supervision staff nositions. S11ecial Pur11ose Juvenile Halls (minimum youth-staff Neither facility is a Special Purpose Juvenile ratio): Hall, therefore, the balance of this regulation has a) During hours that youth are awake, one wide-awake been deleted. X youth supervision staff member is on duty for each IO youth in detention. Camps (minimum youth -staff ratio): CS Chapter 2 1321, A Based on the schedules I reviewed, the facility a) During the hours when youth are awake, there is a NIA ratios for waking hours at CS are approximately X minimum of one wide-awake youth supervision staff I :8110 member on duty for each 15 youth in the camp nonrtlation. b) During the hours when youth are confined to their bnnk CS Chapter 2 1321, B for the purpose of sleeping, at least one wide-awake NIA Based on the schedules I reviewed, the facility X youth supervision staff member is on duty for each 30- ratios for sleeping hours at CS are approximately vouth nresent in the facilitv. 1:10114 c) At least two wide-awake youth supervision staff CS Chapter 2 1321, C members are on duty at all times regardless of the number of youth in residence, unless there have been NIA X arrangements made for backup support services which allow for immediate resnonse to emeroencies. d) At least one youth supervision staff member is on duty CS Chapter 2 1321, D who is the same gender as youth who are housed in the NIA X Boys only program. facilitv. e) Personnel with primary responsibility for other duties CS Chapter2 1321, F such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or NIA X maintenance shall not be classified as youth supervision staff nositions. t) In addition to the minimum staff to youth ratio required CS Chapter 2 1321, E above, consideration has been given to the size, design, and location of the camp; types of offenders committed NIA X to the camp; and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of vouth and staff. 1322 YOUTH SUPERVISION STAFF The elements of this regulation are covered in the ORIENTATION AND TRAINING CPO Letter dated January 16, 2018. CPO certification letter has been received and addresses the X X elements of Section 1320). m a) Prior to assuming any responsibilities each staff member Chapter III, 1322 X X is --erlv 01iented to his/her duties. CS Chaoter 3 1322 b) Prior to assuming responsibility for the supervision of JH Chapter III, 1322 III youth, each youth supervision staff member receives a X X CS Chapter3 1322 minimum of 40 hours of faci!itv-snecific orientation. m c) Prior to assuming primary responsibility for supervision Chapter III, 1322 III of youth, each youth supe1vision staff member CS Chapter 3 1322 X X successfully completes the reqnirements of the Juvenile Corrections Officer Core Course nursuant to PC 6035. d) Prior to exercising the powers of a peace officer, staff JH Chapter III 1322 III X X shall comnlete PC 830 traininP, CS Chanter 3 1322 -3 - Juvenile Inspection.\PRO EBGi 16-18 J453 JUV PRO-Eff. 03-01-15 ( ' ( TITLE 15 SECTION ,JH cs NIA PIP REFERENCE -COMMENTS 1323 FlRE AND LIFE SAFETY Jl-1 Chapter III, 13 23 \ ' ' CS Chapter 3 1323 Whenever there is youth in the facility, there is at least one wide-awake person on duty at all times who meets the X training standards established by the Board of State and X Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Alameda County Probation Department Juvenile Hall Manual (JH). (A) There is a policy and procedures manual that, at a Alameda County Probation Department Camp minimum, addresses all regulations that are applicable to the X X Wilmont Sweeney Procedural Manual (CS). facility. The facility manual for JH has been completely updated since last cycle, with clear and concise nolicies to orovide euidance for staff. (B) The manual is available to and reviewed by all X The facility manuals are electronic and hard copy X emolovees at each facilitv. (C) The manual is administratively reviewed at minimum JH Chapter III 1324 every two years, and updated as necessary. Administratively reviewed annually and updated as necessary. Employees complete a sign-off X X sheet. CS Chapter 2 [324 In<Jicates administratively reviewed annually and undated as necessarv. (D) The records relating to the standards and requirements JH Chapter III 1324 set forth in these regulations are accessible to the Board of X X CS Chapter 2 [324 State and Community Corrections. The manual includes: .TH Chapter II 201 Org Chart X a) Table of organization, including channels of X CS Chapter 2, 200 1-B Org Chart. communications and descrintion of job classifications; b) Responsibility of the probation department, purpose of Jl-1 Chapter 11 20 I, 202, 204; CS Chapter 2 200 programs, relationship to the juvenile court, the Juvenile Probation Department, Purpose of Programs, Justice/Delinquency Prevention Commission or .TH Chapter II 201; CS Chapter 2 200 Probation Committee, probation staff, school personnel Relationship to the Juvenile Court, and other agencies that are involved in juvenile facility .TH Chapter II 201 CS Chapter 2 200 I Juvenile programs; Justice/Delinquency Prevention Commission X X JH Chapter III 1324.l; CS Chapter 2 200 Probation staff, JH Chapter V 1370; CS Chapter 2 200 School, and JI-I Chapter III 1324.1; CS Chapter 2 200 Other agencies involved in juvenile facility ormrrams c) Responsibilities of all employees; JH Chapter III 1322 II Training to JJO responsibilities and 1322.14 (specific to night X X counselors) CS Chanter 2 200 B-1 and 4 d) Initial orientation and training program for employees; JH Chapter III, [322 X X CS Chanter 3 1322 e) Initial orientation, including safety and security issues, Probation Admin Manual Sections 206 and 209 for support staff, contract employees, school and medical X JH Chapter III, 1322 X staff, program providern and volunteers; CS Chapter 2 200 B-3 and Chapter 3 1326.2; 1326.3; 1326.4; 1326.5 Juvenile lnspection.lPRO EBG\16-18 -4- J453 JUV PRO-Eff. 03-01-15 ( ( l TITLE 15 SECTION ,VI cs NIA P/P'REFERENCE -COMMENTS f) The maintenance of record keeping, statistics and '· I JH Various sections. communication -systems ,to ensure: efficient operation of ,. CS Chapter 3, 1324-4 the facility; care ,of minor.s; maintenance of minors' X X records; providing information to the conrt and those authorized by the conrt or by law, release of information re•ardin• vouth; g) Ethical responsibilities; JH Chapter II, Policy Statement X X CS Chanter 2 200 B'5 h) A non-discrimination provision that provides that all JH Chapter III 1322 D and posted in the living youth within the facility shall have fair and equal access units to all available services, placement, care, treatment, and CS Chapter I I 00 and posted in living unit benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned cateo-ories; i) Storage and maintenance requirements for any chemical JH Chapter V 1357.2, III X X aoents nsed in the facilitv. CS Chanter 5 1358.2 j) Establish procedures for collection of Medi-Cal eligibility JH Chapter V, 1351 Medi-cal Eligibility infonnation arrd emolhnent of eligible youth. X X Procedure CS Chanter 5 1351II-C 1325 FIRE SAFETY PLAN JH Chapter III 1325 I CS Chapter 3 1325 The fire safety plan includes: X X a) A fire prevention plan as part of the manual policy and nrocedure; b) Monthly fire and life safety inspections by facility staff JH Chapter III 1325 I with a .two-year retention Of the inspection record; CS Chapter 3 1325 X X Inspections by GSA, Building and Maintenance Department with oversight of entire complex Reviewed documentation. c) Fire prevention inspections as required by HSC 13146.1 JH Chapter III 1325 (a) and (b). CS Chapter 3 1325 X X Indicates anaual inspections; statute requires biennial insoections. d) An evacuation plan; JH Chapter III 1325 III (I) p 4 X X CS Chanter 3 1325 e) Documented frre drills are conducted at least quarterly; JH Chapter III 1325; 1325.1 CS Chapter 3 1325 Both facilities conduct monthly fire, earthquake X X and riot drills for each shift, well above regulation. Reviewed documentation. f) A written plan for the emergency housing of minors in JH Chapter III 1325 the case of fire; and, CS Chapter 3 1325 X X Coordinated plan with the Alameda Co Sheriff Office. g) Fire suppression pre-plan in cooperation with the local JH Chapter III 1325 fire department. X X CS Chapter 3 1325 fovenilc lnspection.\PRO EBG\16-18 -5 - J453 JUV PRO-Eff. 03-01-15 ( ( ' cs TITLE 15 SECTION JH NIA P/P REFERENCE -COMMENTS 1326 SlcCUIUTY REVIEW JI-I Chapter Ill 1326 Annual Review Memo completed by Assistant Superintendent Brian The facility administrator annually reviews, evaluates, and Hopson on January J 6, 2018. documents security reviews. The review and evaluation X X CS Chapter 3 1325; 1326.8 Annual Review address the intemal and external security, including) but not Memo completed January 3, 2018, by Supervisor limited to: key control, secmity equipment and related Dale Tafoya. training, 1327 EMERGENCY PROCEDURES JH Chapter Ill 1327 -escape. CS Chapter 3 1329 Emergency policies and procedures include but are not JH Chapter III 1327.8; CS Chapter 3 1327.9; limited to: escape, disturbances, and taking of hostages; 1327.10; 1327.14; 1327.15; 1327.18; 1327.20- civil disturbances; fire and natural disasters; periodic testing Disturbances, of emergency equipment; storage, issue and use Of chemical JI-I Chaplet· III 1327.7; CS Chapter 3 1327.6- agents, related security devices, and weapons and Taking of hostages. ammunition, where applicable; emergency evacuation plans; JI-I Chapter III 1327.7; 1327.11; 1350.6 -Civil. and, an annual review of emergency procedures for all youth CS Chapter 3 1327.15 supervision staff. JH Chapter III 1325; CS Chapter 3 1325 -fire. JH Chapter III 1327.4; 1327.5; 1327.6; CS Chapter 3 1327.11-natural disasters. GSA conducts monthly Fire and Life Safety Inspections which includes periodic testing of emergency equipment. JH Chapter V 10357.2; CS Chapter 5 1358.2 X X storagej issue and use of chemical agents, related security devices JH Chapter Ill 1325 Ill; CS Chapter 3 1325 - Evacuations, JI-I Chapter III 1327.4 Emergency Procedures for all Youth An Emergency Preparedness Memo was completed on January 16, 2018, by Assistant Superintendent Brian Hopson. Email sent to all staff both facilities regarding Emergency Procedures in 2017. No weapons or ammunition enter the facility. An Emergency Preparedness Memo was completed on January 13, 2018, by Supervisor Dale Tafoya. 1328 SAFETY CHECKS JH Chapter III 1328 CS Chapter 3 132 8 Direct visual observation of each youth at least every 15 We reviewed safety checks for each facility. minutes when youth are asleep or in their rooms, confmed in Although some are more random then others, holding cells or confined to their bed in a dormitory. All most are recorded within regnlation but at 15- X X safety checks shall be documented with the actual time the minute intervals. We discussed varying times check is completed. and to not have the checks as predictable. The few late checks observed were found during the facility self-audit. 1329 SUICIDE PREVENTION PROGRAM JI-I Chapter III 1329 CS Section 8 1330 a) The facility has a comprehensive written suicide Administrative staff confirmed all staff receive X X prevention program developed by the health Crisis Intervention Training in Core and in no administrator, mental health director and facility Annual training updates. administrator that includes, but is not limited to: b) Suicide prevention training, which may include training This training occurs in Core and annual JIO provided in accordance with Section 1322, Orientation training, and is incorporated into the Suicide X X and Training and Standards and Training for Prevention Policy. Corrections Regulations nursuant to Penal Code 6035. Juvenile Inspection.\PRO EBG\l 5-18 -6 - J453 JUV PRO-Eff. 03-01-15 ( 'I'ITLE 15 SECTION JH (;S NIA PIP REFERENCE -COMMENTS ' c) Intake screening for suicide risk inunediately upon m Chapter III 1329 'Intake X ' X confinement and prior to housing assignment. CS Chapter 8 1330 III-I d) Provisions facilitating communication among arresting"' IlI Chapter III1329 officers, facility staff, family members, medical and • CS Chapter 8 1330 mental health persomiel in relation to suicide risk. Communication for bothfacilities.is good with X X MI-I, Med·antl facility staff. ProvisioDB for contact with.parents and law enforcement is done at.intake and is part,ofthe oolicv. m e) Guidance on housing of youth at risk of suicide. Chapter III 1329 Safety Watch Protocol X X CS ChaPter·8 1330 I!l'B f) Adequate supervision depending on level of suicide risk. X X IlI Chapter III 1329 Safety Watch Protocol CS Chapter 8 1330 C·# tiending transnort to JH. l g) Suicide and suicide attempt intervention policies and IlIChapterll1329 procedures. Youth.actively and not actively suicidal, X X identification of emotionally distmbed yonth and indicators of depression and suicide risk behavior. CS Chapter 8 1330 II m h) Provisions for reporting suicides and suicide attempts. Chapter V 1362 X X CS Chapter 5 1361. i) Critical incident debriefmg. IlI Chapter'III 1329 CriticalTncident Debriefmg. X X CS Chapter 8 1330III C-10 and Chapter4 1342 IIF m 1340 REPORTING OF LEGAL ACTIONS Chapter 1V 1340 CS Chapter 41340 The facility submits a letter of notification to the. Board of State and Community Corrections on each legal action X X pertaining to conditions of confinement filed against person or legal 'entities responsible for juvenile facility operation. m 1341 'DEATH AND SERIOUS ILLNESS OR INJURY Chapter IV 1341.1 OF AMJNORWHILEDETAINED CS Chapter 4 134 I a) The administrator of the ·facility provides the Board of X X Staie and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government.Code,Section 12525 within 10 davs. b) Written policy and procedures assure a medical and JI-I Chapter IV '1341.1. operational.review of each ju-custody death. The review CS Chapter 4 134 I II F team includes the facility administrator and/or the facility X X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident m c) There are written policies and procedures for handling Chapter III, 1329; Chapter IV 1341 deaths, suicide attempts, suicide prevention and Notification of the juvenile court and the parent, notification of the juvenile court and the parent, guardian guardian or person standing in loco parentis, in or person standing in loco parentis, in the event of a the event of a serious illness, injury.; Chapter IV serious illness, injury or death. X X 1341.1 Notification of parent/guardian and court in the event of death. CS Chapter 4 1341 Notification of parent/guardian and court in the event of death; Chapter 8 1330 Suicide Prevention 1342 POPULATION ACCOUNTING JI-I Chapter IV 1342.2 CS Chapter 4 1342 Population and profile survey reports are submitted to the X X Board of State and Community Corrections within IO working days after the end of each reporting period, in a format orovided bv the Board. J11venile fospection.\PRO EBO\ 16-18 -7 - J453 JUV PRO-Eff. 03-01-15 C ' ( ' cs TITLE 15 SECTION JH NIA Pl!' REFERENCE -COMMENTS 1343 JUVENILE FACILITY CAPACITY ' JI-I Chapter IV 1343 CS Chapter 4 1343 a) The number of youth detained in a living unit has exceeded its maximum capacity for more than 15 calendar davs in a month since the orevious insoection. ,._-_ b) If required, the facility has submitted CARslCCARs to X BSCC since the last inspection rNIA ifno to the above). c) The facility is under an approved suitability plan (NIA if X no to the above). 1350 ADMITTANCE PROCEDURES JH Chapter V 1350; Chapter VIII 1430; 1430.1; 1431 Written policies and procedures for admittance of youth CS Chapter 5 13 50 include the requirements of Sections 1324 and 1430. Youth are not admitted to the facility without a completed probable cause declaration and X X complete law enforcement report. As part of the process, intake staff complete a victim vulnerability assessment to determine appropriate level of risk and youth supervision, as well as housing, In juvenile halls, youth are allowed access to a telephone, in JH Chapter V 1350; 1353; Chapter VI 1377. accordance with the provisions of Welfare and Institutions Code Section 627 (two completed telephone calls X NIA [parent/guardian and attomcy] within an hour, at the public expense). The juvenile hall has established written criteria for The Juvenile Hall uses a Detention Risk X NIA detention. Assessment tool. The juvenile camp has included policies and procedures that CS Chapter 5 13 50 advise the youth of the estimated length of stay and has Youth are pre-screened for the Camp program developed program guidelines that include written screening prior to their dispositional hearing and are NIA X criteria for inclusion and exclusion from the program. released at a pre-determined Court Hearing which assesses their commitment and determines release. Juvenile halls shall develop policies and procedures that JH only has youth in custody that are Pre- advise any committed youth of the estimated length of his/her Disposition. Youth are consistently advised of X NIA stay. their next Court date and the fact they will remain in custodv until released bv the Court. 1351 RELEASE PROCEDURES JI-I Chapter V 1351; 1350 CS Chapter 5 1351 Written policies and procedures for release of youth in X X custody provide for: a) Verification of identitvlrelease oaoers; b) Return of personal clothing and valuables; JH Chapter V 1351 X X CS Chanter 5 1351 c) Notification to the minor's parents or guardian; JH Chapter V 1351 CS Youth are not released from Camp until after their Release Hearing and it is ordered by the Court. Parents are notified in Court or by the X X DPO. Also, the transition unit at the facility meets with the youth and parent post release but while still at the facility to provide direction of reporting and transition communitv services. d) Notification to the facility health care provider in JH Chapter V 1351 II-A, 5. accordance with Sections 1408 and 1437 of these X X CS Chapter 5 1351 regulations, for coordination with outside agencies; and, There are pre-release meetings at Camp with all al!encv nartners nrior to release, e) Notification of school staff. JH. Chapter V 1351 11-E CS Chapter 5 1351 X X There are pre-release meetings at Camp with all a2encv oartners orior to release. -8 - Juvenile lnspection.\PRO EBG\16-18 J453 JUV PRO-Eff. 03-01-15 ( TITLE fSSEC'JlION ,)II cs NIA PIP REFERENCE -COMMENTS ,, f) Notification of facility mental'healthpersonnel. JR ChapterV 1351 Il0E ' " CS Chapter 5 1351 II-E X X There are pre-release meetmgs at Camp with all aPencv partners orior to release . . g) There are written policy and procedures for furlough of JH Chapter V 1351 X X minors from custodv. • CS Chanters 1351 ii-El 1352 CLASSIFICATION 1 JR ChapterVl-352.1; 1352.3; Chapter Ill 1322.17 Written policies and procedures on classification of youth for X X CS Chapter 2 200 II Merit System Program; . the purpose of determining housing placement in the facility Chapter 5 1352 . nrovide for: •. a) The safety of the youth, facility staff, and the public by JR Chapter V 1352.l; 1352.3 placing youth in the appropriate, leastrestrictive housing CS.Chapters, 1352 X X and program settings and housing assignments consider the need for-sin�le double, or dormitorv assi==ent· b) Consideration of facility populations and physical design JR Chapter V 1352.1; 1352.3 X X of the facilitv; CS Chapter 5 1352 II-C c) Classification ofa youth upon admittance to ·the facility; JR Chapter'V 1352:1 II-A and B CS Chapter 5 1352 II-A throughF X X We reviewed classification documents which articulate a specific reason or purpose for youth housinP, d) Periodic classification reviews. X JR Chapter VJ352.I H-2 (daily) X CS Chanter 51352 /weeldv) e) Provide that facility staff shall not separate youth from JR Chapter V 1352.1; 1352.3 the general population •or assign youth to a single CS Chapter 5, 1352, II occupancy mom based solely on the youth's actual or This is provided to youth in their Orientation perceived -race, -ethnic group· identification, ancestry, packet. national-origin, color, religion, gender, sexual orientation, X X gender identity, gender expression, mental or physical disability, or HIV status. (1bis section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 rePulations reaardina senaration). 1353 ORIENTATION JR Chapter'V 1353 II-G/Orientation Packet CS Chapter 5 1353/Orientation Packet Written policies and procedures require an orientation for The Orientation Packet is·comprehensive and youth prior to placement in a living area. Both written and inclusive of all components oft his regulation. X X verbal information are provided. Provisions are made to Youth are •required to sign offt hat they provide accessible orientation information to all detained understandc'their rights while housed in JR or youth including those with disabilities, limited English Camp Sweeney. nroficiencv, or limited literacv. The orientation includes: X X Facilitv rules and discin!insrvnrocedures; Orientation Packet bl Grievance nrocedures· X X OrientationPacket cl Acoessto leeal services; X X Orientation Packet Ji Access to health care Services; X X Orientation Packet e) Access to counselinP-services; X X Orientation Packet f) Access to relitdous services; X X Orientation Packet -", AcceSs to educational services; X X Orientation Packet •• hl Information on the court nrocess; X X Orientation Packet Housine assionments; X X Orientation Packet j) Availability of personal care items and opportunity for X X Orientation Packet nersonal hvoiene; kl Corresnondence, visitina and telenhone use; X X Orientation Packet 1) Availability of reading materials, programs, and X X Orientation Packet activities; X Use of restraints and chemical a2:ents; X Orientation Packet X X nl Use of force; Orientation Packet Juvenile Insp�ctl011. \FRO EBG\16-18 -9- J453 JUV PRO-Eff. 03-01-15 ( �---------- -- ------', cs TITLE 15 SECTION JH NIA P/1' REFERENCE -COMMENTS o) Emergencv and evacuation nrocedures. 'x l X , Orientation Packet o) Non-discrimination nolicv, X X , Orientation Packet 1354 SEPARATION JH Chapter V 1354, II-D CS Chapter 5 1354, (g) a) There are written policies and procedures for the We evaluated the policy and practice of separation of youth for reasons that include, but are not X X separating youth and or confining youth to their limited to, medical and mental health conditions, room. The facilities are compliant with assaultive behavior, disciplinary consequences and regulation. nrotective custodv. b) Youth who are separated are not denied normal JH Chapter V 1354 11-A privileges available at the facility, except to accomplish X X CS Chapter 5 1354 U-B the obiectives of the segregation. c) When the objective of the separation is discipline, Title JH Chapter V 1354 11-B and C; Chapter VII 1390 15, Section 1390 shall apply. CS Chapter 5 1354 II-E X X Camp youth are most likely returned to the structure of Ill ift he discipline is major and necessitates 'time out' of orogram. d) A daily review of separated youth to deterniine whether JH Chapter V 1354 separation remain$ necessary. Evaluated daily by a team of staff represented by Probation, the Guidance Clinic and medical staff. X X The information is documented in the Unit Log, Program Folder and in fR if applicable. CS Chaoter 5 l 3 54 II A 1355 INSTITUTIONAL ASSESSMENT AND PLAN JH Chapter V 1351 1-A CS Chapter 5 1355 Written policies and procedures require that assessments and Facility case plans have improved this cycle and plans be developed within 40 days after admission, for youth m·e more relevant and individualized to the youth. X X who are held for a period of 30 days or more. The assessment Meaningful and articulated objectives are set and and plan shall be documented. reviewed by staff regularly and updated as necessary. The assessment is a statement of the minor's problems, which JH Chapter V 1355 1-B and C includes: Identification of snbstance abuse history, education, X X CS Chapter 5 1355 vocational, counseling, and family reunification needs. The institutional plan for adjudicated and pre-adjudicated JH Chapter V 1355 II-A minors includes written documentation that provides for: CS Chapter 5 1355 X X a) Objectives mid time frames for the resolution of problems identified in the assessment· and, b) A plan for meeting the objectives that includes a JH Chapter V 1355 II-A description of program resources needed and individuals X X CS Chapter 5 1355 responsible for assurinrr that the olan is imolemented. Subsequent to adjudication, the institution plan documents: JH Chapter V 1355 11-C mid D a) Periodic evaluation of progress towards meeting the CS Chapter 5 1355 objectives, including periodic review and discussion of Facility staff and probation officers meet with: the X X the plan with the youth; youth regularly to address any issues and plans to address the behaviors which led to their detention. b) A transition or aftercare plan, subject to existing IB Chapter V 1355 II-E resources, that is completed prior to the minor being CS Chapter 5 1355 released; and, X X The Transition Unit in JH provides the youth and parent/guardian with tools to guide the youths transition back into the community. c) Contact with the Regional Center for the JH Chapter V 1355 II-E Developmentally Disabled, pursuant to Section 1413. X X CS Chapter 5 1355 Juvenile lnspection.\PRO ED0\16-18 - 10 - J453 JUV PRO-Eff. 03-01-15 ( ( cs TITLE 15:SECTION JH NIA PIP REFERENCE -COMMENTS . 1356 COUNSELING AND•CASEWORK SERVICES .\ JH Chapter V 1356 II-A, 6 ' ' CS Chapter 5 1356 Written policies and procedures ensure appropriate Facility.staffo ommunicate with,the youth counseling and casework services for all youth. Policies and .x regularly to·a ddress any needs while in custody. X procedures include: Camp staff.and.assigned probation officers work a) Assisting with personal problems or needs that may with youth daily on.any issues that need attention arise; during. the committnent and as the.y approach release. ,. b) Assisting tl1e youth requestiog contact with parents, JH Chapter V1356Il-A, 7. attorney, clergyman, probation officer, or other public X X CS Chapter 5 1356 official; and, c) Providing services as appropriate to the population JH Chapter V 1356 II-A, 5. housed in the facility, and may include: substance abuse, CS Chapter 5 1356 X X family crisis and reunification, counseling, public health and mental health services. .• 1357 USE OF FORCE JHChapterV 1357; 1357.1; 13.57.2 CS Chapter 5 1357; 1358.2 There are written policies and procedures for the use of force, We reviewed use of.force.documentation all were which may include chemical agents. X X within regulation.and policy. Two incidents initially identified as use of restraints were actually use of force and reclassified while on- site. Policy indicates that force is not applied as punishment, JH Chapter V 1357. 2 X X discipline, or treatment. CS Chanter 5 1357: 1358.2 There are policy statements that: JH Chapter V 1357; 1357.1; 1357.2 a) Define the term "force" and address the escalation and CS Chapter 5 1357; 1358.2 appropriate level of force, emphasizing the need to avoid X X the use.of force whenever possible and using only that force necessary to ensure the safetv of minors and others; h) Describe the requirements for staff to report the use of JH Chapter V 1357 III-H force and to take action to stop the inappropriate use of X X CS Chapter 5 1357; 1358.2 force; . c) Define the role, notification, and follow up procedures of JH Chapter V 1357, III, E; 1357.2 medical and mental health staff concerning the use of X X CS Chapter 5 1357; 1358.2 force; and d) Define the training that shall be provided and required JH Chapter V 1357 II, B; 1357.2 for the use of force. Such training shall include, but not CS Chapter 5 1357 II-Cand 135&.2 be limited to, known medical conditions that would Staff are trained to exercise caution with known contraindicate certain types of force; acceptable medical conditions and to respond with the chemical agents; methods of application; signs or X X amount of force,necessary to adhere to the safety symptoms that should result in immediate referral to and security of staff and youth. medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Policies and procedures address: JH Chapter V 1357.1 -types, levels, and a) The types, levels, and application of force; application of force; Chapter V 1357 - documentation of the use of force; a grievance documentation of the use of force; Chapter V procedure; a system for investigation of the use of force 1357 -a grievance procedure and a system for and administrative review; and discipline for the investigation of the use,offorce; .Chapter V 1362; improper use of force; 1357.2 -administrative review. X X CS Chapter 5 1357 -1358.2; Chapter 5 1357; 1358.2 -documentation of the use of force; Chapter 5 1357 -a grievance procedure; 1358.2.; Chapter 5 1357 -a system for investigation of the use of force; Chapter 5 1357; 1358.2 - administrative review; b) The specifci use of physical, chemical agent, lethal, and JH Chapter V 1357.1; 1357.2 non-lethal force that may, or may not, be used in the X X CS Chapter 5 1357; 1358.2 facility; Juvenile Inspcction,\PRO EBG\16-18 • 11 - J453 JUV PRO-Eff. 03-01-15 ' \ TITLE 15 SECTION JH cs NIA PIP REFERENCE -COMMENTS c) The limitations regarding the use of force on pregnant ,, JH Chapter Vlll 1417 youth in accordance with Penal Code Section 6030([) · x ' X ' CS Male Only and Welfare· and Institutions Code Section 222; and, d) A standardized format, time period, and procedure for JH Chapter V 1362; 1357.2 reporting the use of force, including the reporting X X CS Chapter 5 1357; 1358.2 requirements of management and line staff. 1358 USE OF PHYSICAL RESTRAINTS JH Chapter V 1358 Note: 11,e provisions of this regulation do not apply to the CS Chapter 5 1358 -for the purposes of the T15 use of handcuffs, shackles or other restraint devices when standard, restraints are not used. used to restrain youth for movement o,• transportation. X NIA Written policies and procedures govern the use of restraint devices. The policies address: a) known medical conditions that would contraindicate JH ChapterV 1358 etal, TV-A, 1 and 1358.1 X NIA certain restraint devices and/or teclmiaueS' bl accentable resu·aint devices; X NIA JH Chanter V 1358 III-A c) signs or symptoms which should result in immediate JH Chapter V 1358 IV-A, 10 and 11 X NIA medical/mental health referral; d) availahilitv of cardiooulmonarv resuscitation eauioment; X NIA JH Chapter V 1358 e) protective housing ofr estrained youth; X NIA JH Chaoter V 1358 f) provision for hvdration and sanitation needs; X NIA JH Chapter V 1358 IV-A, 6 g) exercising of extremities. X NIA Chaoter 1358. fV, A. 7 Physical restraints are utilized only when it appears less JH Chapter V 1358 I restrictive alternatives would be ineffective in controlling the We reviewed use ofrestraint documentation and disordered behavior. of the incidents, two were use of force but not recorded as such. All other use of restraint X NIA documentation was within regulation and not beyond the time necessary to control the behavior necessitating its use. No incidents were beyond one-half hour, per policy, most were less than 15 minutes. Restraints are used only for those youth who present an JH Chapter V 1358 I immediate danger to themselves or others, who exhibit behavior that results in the destruction of property, or reveals X NIA the intent to cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. Youth are placed in restraints only with the approval of the JH Chapter V 1358. facility manager or designee. The facility manager may X NIA delerrate authoritv to olace a tninor in restraints to a ohvsician. Reasons for continued retention in restraints are reviewed and JI-I Chapter V 1358 indicates no longer than 30 X NIA docmnented a minimum ofe ven, hour. minutes. A medical opinion on the safety of placement and retention is JH Chapter V 1358 (medical exam within two secured as soon as possible, but no later than two hours from honrs ofremoval); 1358. l (referred to medical the time of placement. The youth is medically cleared for X NIA staff as soon as possible). continued retention at least every three hours after the initial medical ooinion. A mental health consultation to assess the need for mental JI-I Chapter V 1358 IV-A, 11; Chapter V, IV, C health treatment is secured as soon as possible, but in no case X NIA longer than four hours from the time of placement. Continuous direct visual supervision is conducted and JH Chapter V 1358 fV-A, 7 and 8 documented to ensure that the restraints are properly X NIA employed and to ensure the well-beine of the vouth. Observations of the youth's behavior and any staff JI-I Chapter V, 1358 IV-A, 9 interventions are documented at least every 15 minutes, with X NIA Documented every five minutes actual time recorded. All youth in restraint devices are housed alone or in a JI-I Chapter V 1358 fV-A, 6 specified housing area for restrained minors, with provisions X NIA to orotect the minor from abuse. Juvenile Inspection.\pRO BBG\16-18 - 12 - J453 JUV PRO-Eff. 03-01-15 ( ( ' TITVE lSSECTtON JH cs NIA P/P'REFERENCE.-COMMENTS Restraints are ·not used as punishment, discipline, or as a ; JH Chapter V 1358 V-A and C. substitute for treatment. The affixing of hands and feet X • NIA toee ther behind the .baoklhoeetvine) is ornhibited. . The use of restraints on pregnant minors is limited in JH Chapter V 1358 III-B accordanc.e with,Penal Code Section 6030(f) and Welfare and X NIA Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES JH Chapter V 1359 States placement no longer than 24 hours and then transfer to. camera room. Written policies and procedur.es govern the use of safety X NIA rooms, as described in Title 24, Part 2, Section 460A.l.13. It should be noted there were NO safety room placements this cycle. CS There are no safetv rooms at this facilitv. The safety room is used to hold only those youth who present JH Chapter V 1359 I-B an immediate danger to themselves or others, who exhibit X NIA behavior that results in the destruction of property, or reveals the intent·to cause self-inflicted nhvsioal harm. The safety room is not to be used for punishment, discipline, JH ChapterV 1359 I-D X NIA or as a substitute for treatment. Policies and procedures: JH Chapter V 1359 II0R, S, T, U a) Include provisions for administration of necessary X NIA nutrition and fluids, access to a toilet, and suitable clothine to orovide for orivacv; b) Provide for approval of the facility manager or designee, JH Chapter V 1359 I-C X NIA before a minor is ulaced into a safetv room; c) Provide for continuous direct visual supervision and JH Chapter V 1359 II-Q, V-A and B documentation of the minor's behavior ·and any staff minutes, time X NIA interventions every 15 with actual recorded. d) Provide that the youth shall be evaluated by the facility JH Chapter V 1359 Il-N X NIA manager, or desio-nee, even, four hours; e) Provide· for .immediate medical assessment, where . JH Chapter V 1359 Medical assessment prior to X NIA annrooriate, or. an assessment at the next dailv sick call; placement whenever practical; assessment hourlv. f) Provide that a minor shall be medically cleared for X NIA . JH Chapter V 1359 II-V Cle.ared hourly. continued retention everv 24 hours; g) Provide that a mental health opinion is secured within 24 JH Chapter V 1359 III-A. X NIA hours; and, h) Provide a process for documenting the reason for JH Chapter V 1359 IV-A and B placement, including attempts to use less restrictive X NIA means of control and decisions to continue and end placement. 1360 SEARCHES JH Chapter V 1360 Chapter VI 1370.5 CS Chapter 5 13 59 Written policies and procedures govern the search of youth, X X Both facilities conduct random room searches of the facility, and visitors. the rooms and housing units. Perimeter searches are conducted each shift. Searches are conducted to insure the safety and security of the JH Chapter V 1360 facility and to provide for the safety and security of the X X CS Chapter 5 135 9 oublic, visitors, youth, and staff. Searches are not conducted for harassment or as a form of JH ChapterV 1360 discipline or punishment. Searches are conducted in a manner CS Chapter 5 13 59 X X that preserves privacy and dignity of the person being searched. Written procedures address each of the following: JH Chapter V 1360 IV-Intake Pre-Disposition; a) Intake searches 1360 I-F, !; 1360.1 X X CS Chapter 5 1359 b) Searching youth who are ret:Lm:ring from activities outside JH Chapter V 1360 IV-Youth Searches X X of the living unit, court, another facility, or visiting; CS Chapter 5 1359 Juvenile lruipection,\pRQ EBG\J6.J8 - 13 - J453 JUV PRO-Eff. 03-01-15 ' (' cs TITLE'15 SECTION ,m NIA PIP REFERENCE -COMMENTS ' c) Facility searches; ,. JH Chapter V 1360 JV-m Facility Searches X X ' CS Chanter 5 1359 cl) Searches of visitors; and, JH Chapter V 1360 IV-Searches ofV isitors X X CS Chanter 5 1359 e) Cross-gender supervision of searches. x JH Chapter V 1360 IV-Cross Gender Supervision X and searches 1361 GRIEVANCE PROCEDURE HI Chapter V 1361 CS Chapter 5 1360 There are written policies and procedures allowing any youth ALL Grievances are maintained at the Juvenile to appeal and have grievances resolved relating to any Hall after the process is completed. It should be condition of confinement. noted, both facilities adopted a new Grievance X X Form which cleatly identifies each step of the facility procedure and includes administrative sign off. We reviewed a number of grievances and noted the times and structured responses were well wititin nolicv and rem,)ation. The policies and procedures include: m Chapter V 1361 a) A grievance form and instructions that include provisions X X CS Chapter 5 1360 for the vouth lo have free access to the form; b) The option for youth to confidentially file the grievance HI Chapter V 1361 or deliver the fonn to any youth care supervision staff X X CS Chapter 5 1360 workino in the facilitv. c) Resolution of the grievance at the lowest appropriate JH Chapter V 1361 X X staff level; CS Chanter 5 1360 d) Provision for a prompt review and response to grievances HI Chapter V 1361 within a specified time limit; I •st level -!SI evaluates. Unresolved forwards wlin 24 hours. 2nd level -!Sil confers with youth wlin 24 hrs. 3"1 level -Asst. Superintendent wlin 48 hrs. 4th level -Supt/Deputy Chief wlin 72 hrs. X X CS Chapter 5 1360 I st level -!SJ Evaluation w/in 24 hours 2nd level -grievance forwarded to ISi II same day wl response wlin 24 honrs 3"' level -Supt w/in 48 hours 4th level -Denutv Chiefwlin 72 hours e) Youth may elect to be present to explain their version of m Chapter V 1361 the grievance to a person not directly involved in the X X CS Chapter 5 1360 circumstances that led to the orievance. f) Provision for a staff representative approved by the m Chapter V 1361 X X facilitv administrator to assist the vouth. CS Chanter 5 136 0 g) Provision for a written response to the grievance which JH Chapter V 136 I X X includes the reasons for the decisions; CS Chanter 5 13 60 h) A system which provides that any appeal of a grievance JH ChapterV 1361 shall be heard by a person not directly involved in the X X CS Chapter 5 1360 circumstances which led to the orievance; and, Concerns of parent, guardians, staff or other parties are m ChapterV 1361, I, E addressed and documented within a specified time frame, X X CS Chapter 5 1360 whether or not those concerns are associated with a 2:rievance. 1362 REPORTING OF INCIDENTS m Chapter V 1362 CS Chapter 5 1361 A written report of all incidents, which resulted in physical hann, serious threat of physical harm, or death to an X X employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and submitted to the facilitv manaeer bv the end of the shift. Juvenile lnspection,\PRO EBG\16-18 - 14 - J453 JUV PRO-Eff. 03-01-15 ( ( cs TITLE lS·SECTION JH NIA PIP REFERENCE -COMMENTS ,, 1363 USE OF REASONABLE FORCE TO ' Neither facility uses force to·collectDNA, but COLLECT DNA SPECIMENS, SAMPLES, ' ' rather, youth are returned to Court if they refuse IMPRESSIONS or decline to submit to Court ordered DNA testing. Pursuant to Penal Code Section 298.1, policy and X procedures describe the use reasonable force to collect DNA samples from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. Policy and procedures address: a) Documentation of efforts to secure voluntary X compliance, including an advisement of the legal obligation to provide the requisite specimen, sample or imoression and the consequences of refusal. b) Documentation of supervisory knowledge of the above X and authorization to use force. c) If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the X department. (Consult with County Counsel regarding statutes ann/icable to vour devartment.) 1370 EDUCATION PROGRAM JH Chapter VI 1370 CS Chapter 6 13 70 The Couuty .Board of Education provides for the administration and operation of juvenile court schools in X X conjunction with the Chief Probation Officer or designee. Policies and procedures ensure .communication and coordination between educators and nrobation staff. Facility Manager shall request an annual review of the The Annual Education Assessment was education program by the superintendent of schools. This completed on January 18. 2018. annual review of each required element of the program from the Superintendent of Schools has been received along with a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance. This review X X cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and talce �a-ny corrective action as needed General Education Development preparation shall be made JH Chapter VI 1370 II, 2 X X available to all eligible vouth. CS Chanter 6 1370 Supplemental instruction shall be afforded to youth who do The CASHEE is no longer a requirement for not demonstrate sufficient progress towards passing the X X graduation. CAHSEE as set forth in the ED Code. The facility school program complies with the State JH Chapter VI 1370 II, 3 Education Code (Note: The Education Code currently CS Chapter 6 1370 requires a 240-minute school day.) Youth are delivered to We observed youth in the classroom at both their educational program so as not to interfere with the time facilities and the teaching staff seemed very afforded the minimum instruction day. X X engaged. The principal.is part of.the .transition and treatment teams. There is a significant effort to incorporate more post-secondary education opportunities for graduated youth as well as life skills and elective classes for vouth. School discipline is integrated into the facility's overall JH Chapter VI 137011-C, I behavioral management plan, with school staff advised of CS Chapter 6 1370 X X administrative decisions that may affect the educational orogramming. Juvenile lnspcction.\PRO EBG\16-18 - 15 - J453 JUV PRO-Eff. 03-01-15 ( , TITLE 15 SECTION ,HI I cs NIA •, P/P REFERENCE -COMMENTS Expulsion/suspension f:0llows the due process safeguards in ' JH Chapter 1370 VI-C, 3 the education code, including the rights of students with X X -. CS Chapter 6 1370 sneciaJ needs. Policies and procedures address the rights of any student who fl! Chapter 1370 VI 11-D X X has continuing difficulty completing the school dav. CS Chanter 1370 There are provisions for individuals with special needs that JI-I Chapter 1370 VI, 11-D, 1-3 inciude educalional instruction for youth in high security or CS Chapter 6 1370 other special units, compliance with applicable statutes for X X special education1 and) provision for non-English speaking youth and those with limited English-sneaking skills. Youths are enrolled in school no later than three (3) days after JI-I Chapter 1370 VT-E, 2 X X admission. CS Chanter 6 1370 m The school conducts an educational screening and completes Chapter 1370 VI-E, 3 X X 5 an education nlan within davs. CS Chapter 6 1370 If a youth is detained, the school requests the youth's records JI-I Chapter 1370 VI-E, 4 from his/her prior school to ensure that the educational plan is X X CS Chapter 6 1370 an11ronriate, 1371 RECREATION AND EXERCISE JH Chapter VI 137 1.1 CS Chapter 6 137 1 There arc policies and procedures for recreation and exercise The varied and relevant programs offered to of youth with the intent to maximize the time youth are out of youth exceed regulation and offer many their rooms/off their bunks. opportunities for this population. Efforts re X X made to capture the youths identified risks and needs to promote positive outcomes. Staff involvement and facilitation (SEEP and ART) are more than what MH provides. Community partners are involved as well. There is the opportunity for a minimum of three hours of JH Chapter VI 1371.1 recreation, programs and exercise 3 hours a day during the CS Chapter 6 137 1 week and five hours a day each Saturday, Sunday and otl1er X X The facility schedules are robust and involved, non-school days. At least one hour shall be an outdoor revealing youth are rarely in their rooms or on activitv. their bunks. The recreation and exercise schedule is posted in the living X X units. Recreation shall include tl1e opportunity for at least one hour JH Chapter VI 137 1 of daily access to unscheduled activities such as reading, CS Chapter 6 1371 X X television) radio1 music games etc. The activities are suoervised and include orientation and coaching ofvouth. Programs shall include social awareness programs as outlined JI-I Reviewed schedules. in Section 1378. CS A memo completed by Unit Supervisor Lewis X X outlines all the Social Awareness Programs provided at Camp Sweeney. Reviewed schedules. All youth shall be provided with t\ie opportunity for at least JH Chapter VI 137 I.I X X one hour of large muscle activity each day. CS Chapter 6 1371 That one hour of exercise is suspended only upon a written JH Chapter VI 1371; 1371.1 finding by the administrator/manager that the youth X X CS Chapter6 1371 represents a threat to the safety and securitv oft he facility. The administrator/manager may suspend for a period not to JH Chapter VI 1371; 1371.1 X X exceed 24 hours access to recreation and programs CS Chapter 6 1371 1372 RELIGIOUS PROGRAM JH Chapter VI 137 2 CS Chapter 6 1372 The facility administrator provides access for voluntary participation in religious services and/or religious counseling X X at least once a week A youth is allowed to participate in other program activities if he/she elects not to participate in religious programs. Juvenile Inspection,\PRO EB0\16-18 - 16 - J453 JUV PRO-Eff. 03-01-15 TITLE 15'SECTION J.H cs NIA PIP REFERENCE -COMMENTS ' ' Religious programs provide for: religious services, JH Chapter'VI 1372 availability of clergy, and availability of religious diets, X ' X CS Chapter 6 13 72 1373 , WORK PROGRAM JH Chapter VI 1373 CS Chapter 6 1373 There are written policies and procedures for assigning youths X X to work programs, which are meaningful, constructive, and related to vocational training or increasing a youth's sense of resoonslbilitv, •. 1374 VISITING JH Chapter VI 1374 , . CS Chapter 6 1374 X X There are written policies and procedures for visiting that include provision for special visits, Yo nths are :allowed visits by parents, guardians, or persons JH Chapter VI 1374 (2 hours) standing in loco parentis, at reasonable times, Opportunity X X CS Chapter 6 1374 (3 hours) for visiting is at least two hours oer week, Visits are -supervised, but conversations are not monitored JH Chapter VI, I, Policy Statement X X uriless there is a securitv or safetv need, CS Chaoter 6 1354 TI "G 1375 'CORRESPONDENCE JH Chapter VI 1375 CS Chapter 6 1375 X X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that youth X X JH Chapter VI 1375 mav send or receive; CS Chapter 6 1375 b) Youth may send special mail and two letters per week JH Chapter VI 1375 X X oostage-free; CS Chaoter 6 1375 c) Youth may correspond confidentially with state and JH Chapter VI 1375 federal courts, any member of the State Bar or holder of CS Chapter 6 1375 public office, and the Board of State and Community X X Corrections; however, authorized facility staff may open andinspect such mail only to search for contraband and in the presence ofth e vouth; and, d) Incoming and outgoing mail, other than confidential JH Chapter VI 1375 correspondence described above, may be read by staff CS Chapter 6 1375 only when there is reasonable cause to believe facility X X safety and security, public safety, or youth safety is ieopardized, 1376 TELEPHONE ACCESS JH Chapter VI 1376 CS Chapter 6 1376 X X There are written policies and procedures to provide youth with access to telephone communications, 1377 ACCESS TO LEGAL SERVICES JH Chapter VI 1377 CS Chapter 6 1377 X X Written procedures ensnre the rights of minors to have access to the courts and legal services include: a) Access, upon request by the youth, to licensed attorneys JH Chapter VJ 13 77 X X and their authorized renresentatives; CS Chapter 6 1377 b) Provision for confidential consultation with attorneys; JH Chapter VI 1377 X X and. CS Chapter 6 1377 c) Unlimited postage paid legal correspondence and cost JH Chapter VI 1377 A X X free telephone access as annropriate, CS Chapter 6 137 7 Juvenile Inspection,\pRQ EBG\16• l 8 - 17 - J453 JUV PRO-Eff, 03-01-15 .. ·' , TITLE 15 SECTION Jll cs NIA P/P REFERENCE -COMMENTS 1378 SOCIAL AWA RENl,SS PROGRAM JH Chapter VJ 1378 ;. . A Social Awareness Memo was completed by The County Board of Education or the Chief Probation Assistant Superintendent Brian Hopson on Officer provides programs designed to promote social January 16, 2018, indicating all progranuning at awareness and reduce reC1divism, The programs consider the Juvenile Hall remains current and relevant to this X needs of male and female youth and may include; victim X population. awareness; conflict resolution; anger management; parenting CS Chapter 2 205; 206; 207; 1370 skills; appropriate gender specific programming; juvenile Unit Supervisor Lewis provided a memo which justice; selt'esteem; building effective decision-making skills; outlines all the Social Awareness Programs and, other topics that suit the needs of the youtl1. provided at Camp Sweeney. The agency responsible for providing the programs conducts JH Reviewed documentation. a written annual review to ensure that the program content is X X CS Reviewed Social Awareness memo, outlining current, consistent and relevant to the nooulation. the onnortunities for voutb while detained. 1390 DISCIPLINE JH Chapter VII 1390.1 CS Chapter 7 1390 There are written policies and procedures for tl1e discipline of We reviewed numerous incident reports for the minors that promote acceptable behavior. discipline process used by each facility. The use X X of the Behavior Reports for Positive, Negative, and Counseling options are used to address minor violations and as commendations for youth maximizing their day. Staff document lesser approaches to discipline and conununicate exnectations clearlv .. Discipline is imposed at the least restrictive level that X X JH Chapter VII 1390.1 nromotes the desired behavior. CS Chanter 7 1390 Discipline does not include corporal punishment, group JH Chapter Vll 1390.l X X punishment, physical or psychological degradation or CS Chapter 7 1390 denrivalion of the followine: a) Bed and clothlng; X JH Chapter VII 1390.1 X CS Chanter 7 1390 b) Daily shower, access to drinldng fountain, toilet and X X JH Chapter Vil 1390.1 nersonal huniene items, and clean clothlne; CS Chanter 7 1390 c) Full nutrition; X X JH Chapter Vll 1390.1 CS Chanter 7 1390 d) Contact with parent or attoroey; X X JH Chapter Vil 1390.1 CS Chanter 7 13 90 e) Exercise; X JH Chapter VII 1390.1 X CS Chanter 7 1390 f) Medical services and counseling; X X JH Chapter Vil 1390.1 CS Chanter 7 1390 g) Religious services; X X JH Chapter Vll 1390.l CS Chanter 7 1390 h) Clean and sanitruy living conditions; X X JH Chapter Vil 1390,1 CS Chanter 7 1390 i) The right to send and receive mail; and, X X JH Chapter VII 1390.1 CS Chanter 7 1390 j) Education. X JH Chapter VII 1390 X CS Chanter 7 1390 There are established mies of conduct and disciplinary JH Chapter VII 1390 11-B, C, D and Orientation penalties to guide the conduct of youth. The rules and Packet penalties, which include both major violations and youth CS Posted in Unit and in Orientation Packet. violations, are simply and affirmatively stated and are X X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English nroficiencv or limited literacv. Juvenile lnspection.\PRO EBG\16-18 - 18 - J453 JUV PRO-Eff. 03-01-15 I .TlTLElS SECTION -.f.H cs N/A PIP REFERENCE -COMMENTS ' 13.!U .DISCH'LINEl!ROCESS , ,,I JH.Chapter:vn 1391; 1391.1 '· ,. CS ,Chapter, 71391 There are written policies and procedures for the We reviewed incident reports with accompanying administration of discipline tliat include: due·process·paperwork at each facility. Both are X 'X utilizing verbal cle-escalation techniques and , discussing youth behavior when violations occur ' ,, rest!l!ii;g�ltlueprocess. The process.is timely ., ' " i ,•'" anti effelil1v<, with youth· able to start each day with a cleiili slate. • rn a) Designation of personnel authorized to impose discipline Chapter VII 1391 X X for violation of rules; 'CS Chanter7'139'1 b) Prohibiting discipline from being delegated to any youth; ffi Chapter'VII 1391 ' X X OS ·Chanter 7 ,1391 c) Definition of major and minor rule violations and their Major and minor>violations and their penalties are ., ' c ons , e ,;, q : u _:" e :< n · c \ es .: , du · e ·•, . p .: r • o ,/ c ' e ;: s ,: s · r ' e ' q u ' i rem ' e ' n 11 t ;" s ; ,' ' '•• ' ' X X _,, •.•.• Jl. o n 'e t w l , ¥J ew •1 e · d d n ,tll r ri in e g n •t t h & e ti o In ri t :R aj a rn d / l<e Or t i : e nta .:. ti � , p i . p roc \ e ' s s. . dj Minor nile violation.ii may be handled informafly by JH Chapter VII 1391 counseling, advising the youth of expected conduct or CS Chapter 7 1391 imposing a minor consequence. Discipline shall be X X accompanied by written documentation and a policy of review and anneal tO a supervisor; Major rule violations may include withdrawal from group JI-I Chapter VII 1391 activities for 24 hours or more or extension of time in CS Chapter 7 1391 custody. Major rnle violations and the discipline process Tue forms are clear and structured for staff to X X shall be documented and require the following: maneuver the pmcess tiniely and efficiently, allowing youth to have immediate responses to vouth discinline. rn a) Written notice of violation prior to a hearing; Chapter VII 1391 X X CS Chapter 71391 b) Hearing by a person who is not a party to the incident; JI-I Chapter VH 1391 X X CS Chanter 7 1391 rn c) Opportunity for the youth to be heard, present evidence Chapter VII 1391 X X and testimonv; CS Chanter 7 1391 d) Provision for minor to be assisted by staff in the hearing ffi ChapterVII 1391 orocess; and, X X CS Chanter''.7 139J :' rn e) Provision for administrative review. Chapter VII 1391. Duty Institutional X X Supervisor 11 reviews. CS Chapter 7 1391 f) Violations that result in a removal from camp or CS Chapter 7 1391 Review Board 4 commitment program, bnt not a retnrn to court will process provisions NIA X follow the due in subsection (e) above. Juvenile Inspi;:ction.\PRO EBG\16-18 -19 - J453 JUV PRO-Eff. 03-01-15 ( REVIEW OF NO�-REG�LATORY REQt\"EMENTS The programs/services identified on the JPCF -Camp Allocation Eligibility Fann are being provided at the facility. X (R�fi,r to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE Jl.WENIEE.COURTAGES 19-20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years ofage and X older. The facility has been approved to hold persons under the X juvenile court who are ages I 9 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county 's ap pH cation. JUVENILE .JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJ])PA) WIC206 SEPARATE FACILITIES FOR WIC 300 MINORS Violalioll Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS Status Offenders (WIC 60 l) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile Violation X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Month/y Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[l 2]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate,) If adult inmates are held, they are appropriately separated Vio/arlon X from minors, Adult inmates from an adult facility ( e.g. inmate workers or Vlolmion X "Scared Straight" programs) are not allowed in the facility in a manner that allows contact with minors. JuveDilc lnspection.lPRO BBG\16-18 -20 J453 JUV PRO-Eff. 03-01-15 ( ( JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICA,L PLA1NT EVALUATION Board of Sta.fe and.,.Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code· 7003 FACILITY NAME: Camo Wilmont Sweenev ( Alameda Countv) I FACILITY TYPE: Camo CONSTRUCTION/REMODEL DATE(Sl: 1958 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: None FIELD REPRESENTATIVE: Elizabeth Gone I DATE: Januan, 15-18,2018 . . T!TLE24SECTiON YES NO NIA COMMENTS RECEPTION AREA (.JH) X This facility is not a juvenile halJ. Holding Rooms: Contain 15 sauare feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor soace; Provide access to water c1osets and wash basins at a X ratio of a I :8; and Provide access to drinking fountain. X Provide access to teleohone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) X Space or room(s) afford privacy, are equipped to carry out routine examinations and emergency care and have sufficient locked storage space for medical sunnlies. LIVING UNITS (JH AND SPJH) X This facility is not a juvenile hall or special purpose juvenile hall. Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of I :6; X Washbasins at a ratio of 1 :6; X Water closets at a ratio of I :6 or water closet and one X w·inal for everv 15 bovs; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum X of 144 square inches of shatter-proof glass or plastic materials) that allows the visual supervision of all pmts of the room. Hallways in the detention living units are at least eight feet X wide. If rooms are located on only one side) or if room doors are staPvcred, hallways are at least six feet wide. SINGLE ROOMS (JI-I, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of400 cubic feet of airspace and 50 square feet of floor space per minor. *Regulations 011 this checklist are from the Pre-1998 Title 15 Sections 4272/43 l 5.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches) 7003 Alameda Camp Sweeney PHY - 1 - J455 PHY Pre-98.dot (03/01) ( I TITLE 24 SECTION YES NO NIA COMMENTS LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) ., X There are no locked sleeping rooms at Camp ' Sweeney. Contain an individual or combination drinking fountain, wash basin and toilet, unless a communication system or procedure is in effect to give minor i1mnediate access to these fixtures. PLUMBING FIXTURES (CAMP) X The following plumbing fixtures are adjacent to each sleeping area: Shower or bathtub at a ratio of 1 :6; Washbasins at a ratio ofl :10; X Access to toilets at a ratio of 1 : IO or toilet and one X urinal for everv 1 5 bovs; and, Access to a drinkine fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) X Beds and mattresses are: A least 30 inches wide and 76 inches lone; Spaced at least 36 inches apart and at least 12 inches off X the floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X There is one interview room for each detention unit in juvenile halls and snecial ouroose iuvenile halls. There is a private room suitably equipped for conferences X and interviews in each camn. LIGHTING (JH;SPJH & CAMP) X There are at least 50 foot candles of illumination at desk level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancv rooms, ACADEMIC CLASSROOM (JH & CAMP) X Each classroom contains a minimum of 160 square feet with a teacher1s desk and work area, and a minimwn of28 square feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fe.d al an'y given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) X (See 200 I regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (evmnasium). *Regulations on this checklist are from the Pre-] 998 Title l 5 Scclions 4272/4315.J(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7003 Alameda Camp Sweeney PHY -2 - J455 PHY Pre-98.dot (03/01) ' TITLE 24 SECTION YES NO NIA COMMENTS There is outdoor and/or multipurpose (gymnasium) space X consisting of: No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of90' X 100' hardtop area X and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a. capacity of more than 40, and ajuvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X JOO' hardtop X area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet ofs ecure storage space for oersonal clothing and belongings, Camps shall have adequate space (12 square feet of floor X area is recommended) for bulk and activity storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) X This facility is not a special purpose juvenile hall. There is a multipurpose space or room that provides space for reception} dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of elem· floor space per minor in the X room; IO feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL:PURPOSE..JHEXEMPTIONS X ' SPJBs are exempt front the following Pre-1998 Title 15 regulations: Section 4272(b) Medical exam rooms ' Section 4272(m) Academic elassroo1us Section 4272(n) Dining space Section 4272(0) Phvsical activities soace ,' *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.J(Juvenilc Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7003 Alameda Camp Sweeney PHY -3 - J455 PHY Prc-98.dot (03/01) LIVING AREA SPACE EVALUATION BOARD OF STA TE AND COMMUNITY CORRECTIONS -BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS BSCC Code: 7003 FACILITY: Camp Wilmont Sweeney TYPE: Camp RC: 105 FIELD REPRESENTATIVE: Elizabeth Gong DATE: January 15-18, 2018 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x Wx HJ or FIXTURES* COMMENTS Designation Type Standards Rooms # RC RC Square/Cubic Feet T u w F s Beds Donn Wing l Pre 1998 I 26 26 I l 80 sq. feet Reduced square footage reflects the installation of offices in this wing. Wing2 I 26 26 1420 sq. feet Wing3 l 26 26 1420 sq. feet Wing4 l 27 27 1420 sq. feet Restrooms IO 3 6 2 15 4 washbasins -double faucet. 2 washbasins -3 minors per wash basin. . 3 two-person urinals . 9 single showers, 6 shower heads on central post. NOTES: Wing I has been remodeled to include office space for the Probation staff and supervisors. It was not occupied during the Inspection. -� *T -Toilets; U -Urinals; W -Wash Basins; F -Fountains; S -Showers in unit; If "Total BRC'' appears in brackets ( ), it is not part of the facility's rated capacity. 7003 Alameda Sweeney LAS - I - Juv LAS.dot:BOC 460(1/6/97)