Contra Costa Probation (2023-2024 inspection cycle)

October 23, 2023 Esa Ehmen-Krause, Chief of Probation Contra Costa Probation Department 50 Douglas Drive, Suite 200 Martinez, CA, 94553 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, CONTRA COSTA COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Ehmen-Krause: The 2023-2024 Comprehensive Inspection of the Contra Costa County Probation Department has been completed. A pre-inspection briefing was held on Thursday, February 9, 2023, and the following facilities were inspected between Monday, August 7, 2023 and Friday, August 11, 2023: FACILITY NAME BSCC # FACILITY TYPE Contra Costa Juvenile Hall 7051 JH Briones Youth Academy Commitment Pathway 7056 CAMP Contra Costa SYTF 7052 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Ehmen-Krause, Chief of Probation Page 2 Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Friday, August 11, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, CRAIGUS THOMPSON SR. Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Contra Costa County Juvenile Court* Chair, Juvenile Justice Commission, Contra Costa County* Chair, Board of Supervisors, Contra Costa County* County Administrator, Contra Costa County* Malkia Crowder, Probation Director, Contra Costa County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7051+ Contra Costa Probation JH Camp SYTF LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7051 FACILITY NAME: Contra Costa Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Malkia Crowder, Probation Director; Tamara Gusman-Taylor, Probation Manager; Kira Faulkner, Probation Manager; Jessica Jones, Charge Nurse Contra Costa County; Brian Murtagh, School Principal; Greg Quesada, Institutional Supervisor II; Michelle Ladringan, Nurse Practitioner; Sy Coletto, Substance Abuse Counselor; Steven Blum, Probation Manager Mental Health Services; Chris Logwood, Juvenile Institution Officer (JIO) III; Ravin Nasilai, JIO I; Marcus Hill Jr., JIO III; Laurie Griffith, Institutional Supervisor II; LaTasha Jones, Institutional Supervisor FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 8-11, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Completed by Garth Robertshaw on BUILDING AND GROUNDS 12/7/2022. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed by William Pigozzo on 3/17/2023. clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Med/MH was completed on 3/14/2023. Health and Safety Code Section 101045; Nutrition was completed on 12/6/2022. ☒ ☐ ☐ Environmental was completed on 3/22/2023. (d) county superintendent of schools on the adequacy of Completed by Dane Caldwell-Holden, educational services and facilities as required in Section ☒ ☐ ☐ Director, Alternative Education Department, 1370; Santa Clara COE on 3/29/2023. (e) juvenile court as required by Section 209 of the Completed by Judge Wade M. Rhyne on ☒ ☐ ☐ Welfare and Institutions Code; and, 12/29/2022. (f) the Juvenile Justice Commission as required by Completed on 8/10/2023. Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered in Chief Ehmen-Krause’s letter, dated April BSCC Note: Compliance with this section is determined 10, 2023. by receipt of the Chief Probation Officer’s certification letter confirming that all elements of regulation are met. Lexipol Policy Manual 100.3, 100.4, 100.5, and 100.6 also covers this regulation. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 1 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Employee Qualifications Lexipol Policy Manual 100.3, 100.4, 100.5, Each facility shall: 100.6 covers this regulation. (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Chief Certification Letter examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Chief Certification Letter and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Chief Certification Letter employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Chief Certification Letter employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Lexipol policy and Procedure Manuals section 213.4 and 213 Staffing Plan address Each juvenile facility shall: this regulation. (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of youth including safety check records, grievances, and staff, and meet established standards and ☒ ☐ ☐ disciplinary actions, and incident reports. regulations; Also reviewed January and February 2023 staffing schedules for the facility. A review of these documents, as well as the policy and Procedure Manuals, revealed compliance with this regulation. (b) ensure that no required services shall be denied Lexipol 201.5 Policy Manual because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Lexipol 201.3 Policy Manual ensure adequate supervision of all staff members; ☒ ☐ ☐ A Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times Lexipol 213.3.1(c) Policy Manual who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the ☒ ☐ ☐ and PC 832 training; Supervisor’s absence, a Lead Juvenile Institution Officer (JIO) is identified on the roster and assumes the Supervisor’s role. (e) have at least one staff member present on each living Lexipol 201.4, 213.3.1(e) Policy Manual unit whenever there are youth in the living unit; ☒ ☐ ☐ Per the policy and Procedure Manual staff is always present in occupied housing units. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 2 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) have sufficient food service personnel relative to the Lexipol 201.5 Policy Manual number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Lexipol 201.5 Policy Manual medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Lexipol 201.3 Policy Manual continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ Daily schedules were reviewed to verify program needs. Staffing shall be in compliance with a compliance with this regulation. minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Lexipol 201.3 Policy Manual (A) during the hours that youth are awake, one wide-awake youth supervision staff member on The Juvenile Hall population at the time of duty for each 10 youth in detention; ☒ ☐ ☐ the inspection was 65 youths: 62 males, and 3 females. A review of documentation revealed staffing ratios are always met. (B) during the hours that youth are confined to their Lexipol 201.3 Policy Manual room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Lexipol 201.3 Policy Manual members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Lexipol 201.3, 213.3.1(d) Policy Manual duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Lexipol 201.3 Policy Manual duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable. (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for ☐ ☐ ☒ This facility is not a Special Purpose Juvenile each 10 youth in detention; Hall. The balance of this regulation has been deemed not applicable. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 3 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Not Applicable. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Lexipol 302 Procedure Manual AND TRAINING The elements of this regulation are covered (a) Prior to assuming any responsibilities each youth in Chief Ehmen-Krause’s letter, dated April supervision staff member shall be properly oriented to ☒ ☐ ☐ 10, 2023. their duties, including: (1) youth supervision duties; Lexipol 300.3.1 Policy Manual (2) scope of decisions they shall make; ☒ ☐ ☐ Lexipol 302.3 Policy Manual (3) the identity of their supervisor; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (4) the identity of persons who are responsible to Lexipol 300.3 Policy Manual ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Lexipol 300.3 Policy Manual ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Lexipol 300.3 Policy Manual 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 4 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Prior to assuming any responsibility for the Lexipol 300.3.1 Policy Manual supervision of youth, each youth supervision staff ☒ ☐ ☐ member shall receive a minimum of 40 hours of facility- All new full-time and temporary employees specific orientation, including: receive 56 hours of Introductory Training. (1) individual and group supervision techniques; ☒ ☐ ☐ Lexipol 300.3.1 Policy Manual (2) regulations and policies relating to discipline and Lexipol 300.3.1 Policy Manual rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; ☒ Lexipol 300.3.1 Policy Manual (3) basic health, sanitation and safety measures; ☐ ☐ (4) suicide prevention and response to suicide Lexipol 300.3.1 Policy Manual ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Lexipol 300.3.1 Policy Manual techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Lexipol 300.3.1 Policy Manual ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (8) routine security measures, including facility Lexipol 300.3.1 Policy Manual ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Lexipol 300.3.1 Policy Manual ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Lexipol 300.3.1 Policy Manual (11) fire/life safety training ☒ ☐ ☐ Lexipol 300.3.1 Policy Manual (c) Prior to assuming sole supervision of youth, each Lexipol 302.4 Policy Manual youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Lexipol 302.4 Policy Manual supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Lexipol 402.6 Policy Manual Whenever there is a youth in a juvenile facility, there shall A review of documentation indicates that all be at least one wide awake person on duty at all times ☒ ☐ ☐ youth supervisory staff receive site-specific who meets the training standards established by the life safety training during orientation. Also, all Board for general fire and life safety which relate full-time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL County of Contra Costa Juvenile Detention Facility Policy, Procedures, and Operations All facility administrators shall develop, publish, and Manuals were provided prior to the date of implement a manual of written policies and procedures the comprehensive inspection. The manual that address, at a minimum, all regulations that are was administratively reviewed by Malkia applicable to the facility. Such a manual shall be made Crowder, Probation Director on 8/4/2023. available to all employees, reviewed by all employees, ☒ ☐ ☐ and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Lexipol 100.4-100.16 Policy Manual ☒ ☐ ☐ communications and a description of job classifications; 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 5 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) responsibility of the probation department, purpose of Lexipol 102.3.2, 100.16, 100.10 Policy programs, relationship to the juvenile court, the Juvenile Manual Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Lexipol 100.4-100.16 Policy Manual (d) initial orientation and training program for employees; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (e) initial orientation, including safety and security issues Lexipol 305.4, 305.5, 300.3, 300.3.1 Policy and anti-discrimination policies, for support staff, contract Manual ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Lexipol 205.1 Policy Manual ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Lexipol 206.3 Policy Manual (2) legal and proper care of youth; ☒ ☐ ☐ Lexipol 205.2, 205.3 Policy Manual (3) maintenance of individual youth's records; ☒ ☐ ☐ Lexipol 205.3 Policy Manual (4) supply of information to the juvenile court and Lexipol 205.2 Policy Manual ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Lexipol 205.4 Policy Manual (g) ethical responsibilities; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (h) trauma-informed approaches; ☒ ☐ ☐ Lexipol 300.3.1 Policy Manual (i) culturally responsive approaches; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (j) gender responsive approaches; ☒ ☐ ☐ Lexipol 201.3 Policy Manual (k) a non-discrimination provision that provides that all Lexipol 1006.5, 603.1, 606.1, 606.2 Policy youth within the facility shall have fair and equal access Manual to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Lexipol 513.4 Policy Manual chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Lexipol 501.5.5 Policy Manual Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Lexipol 304.3 Policy Manual sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Lexipol 402 and 402.3 Procedure Manual The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 6 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) monthly fire and life safety inspections by facility staff Lexipol 402.3(c) Policy Manual with two-year retention of the inspection record; We reviewed monthly fire safety inspections ☒ ☐ ☐ for the facility from January 2023 through July 2023. A review of documentation reveals compliance with this regulation. (c) fire prevention inspections as required by Health and Lexipol 402.3(b) Policy Manual Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ Fie Inspection was completed by William Pigozzo on 3/17/2023. (d) an evacuation plan; ☒ ☐ ☐ Lexipol 402.3(d) Policy Manual (e) documented fire drills not less than quarterly; Lexipol 402.3(e) Policy Manual We reviewed all fire drill inspections for the facility from January 2023 through July 2023. ☒ ☐ ☐ A review of documentation reveals compliance with this regulation. It should be noted that the regulations require quarterly fire drills; however, the facility conducts monthly fire drills. (f) a written plan for the emergency housing of youth in Lexipol 402.3(f) Policy Manual ☒ ☐ ☐ the case of fire; and, (g) development of a fire suppression pre-plan in Lexipol 402.3(a) Policy Manual ☒ ☐ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW The Facility Annual Security Review was completed by Probation Director Malkia Each facility administrator shall develop policies and Crowder on April 10, 2023. procedures to annually review, evaluate, and document ☒ ☐ ☐ security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Lexipol 400.2 Policy Manual The facility administrator shall develop facility-specific ☒ ☐ ☐ Lexipol 400 Procedure Manual policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Lexipol 400.3 Policy Manual (b) civil disturbance, active shooter and terrorist Lexipol 400.3 Policy Manual ☒ ☐ ☐ attack; (c) fire and natural disasters; ☒ ☐ ☐ Lexipol 400.3, 402.1 Policy Manual (d) periodic testing of emergency equipment; ☒ ☐ ☐ Lexipol 400.3 Policy Manual (e) emergency evacuation of the facility; and ☒ ☐ ☐ Lexipol 400.3 Policy Manual Lexipol 402.6, Policy Manual On April 10, 2023, Probation Director Malkia (f) a program to provide all youth supervision staff ☒ ☐ ☐ Crowder submitted a memo to BSCC stating with an annual review of emergency procedures. all youth supervision staff reviewed the facility emergency procedures for 2023. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 7 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Lexipol 506.3 Policy Manual The facility administrator shall develop and implement Lexipol 506 Procedure Manual policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed the facility safety checks for the at random or varied intervals during hours when youth months of January, February, and March are asleep or when youth are in their rooms, confined in 2023. We also conducted a live review of the holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ facility safety checks during the inspection Supervision is not replaced, but may be supplemented walkthrough. by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive A review of documentation as well as the behavior and to summon aid in emergencies. All safety facility walkthrough revealed safety checks checks shall be documented with the actual time the are being completed at random or varied check is completed. intervals during the hours youth are confined to their rooms. 1329 SUICIDE PREVENTION PLAN Lexipol 707.4 Policy Manual The facility administrator, in collaboration with the Lexipol 707 Procedure Manual healthcare and behavioral/mental health administrators, shall plan and implement written policies and At the time of the inspection, the facility has procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ not had a suicide attempt nor has a youth The plan shall consider the needs of youth experiencing been placed on any level of suicide watch. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Lexipol 707.12 Policy Manual 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Lexipol 701.3 Policy Manual Precautionary Protocols ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake Lexipol 707.12 Policy Manual processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Lexipol 707.1 Policy Manual intake screening process to be at risk of suicide shall ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to Lexipol 707.3 Procedure Manual ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Lexipol 707.1 Policy Manual ☒ ☐ ☐ assessment and/or services. (d) Procedures for monitoring of youth identified at risk Lexipol 707.3 Procedure Manual ☒ ☐ ☐ for suicide. (e) Safety Interventions Lexipol 707.4 Procedure Manual (1) Procedures to address intervention protocols for ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: (A) Housing consideration ☒ ☐ ☐ Lexipol 707.2 Policy Manual (B) Treatment strategies including trauma- Lexipol 707.4 Policy Manual ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff Lexipol 707.4 Policy Manual how to respond to youth who exhibit suicidal ☒ ☐ ☐ behaviors. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 8 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Communication Lexipol 707.2 Procedure Manual (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information Lexipol 707.2 Procedure Manual sharing about youth at risk for suicide with youth ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Lexipol 707.9 Policy Manual Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Lexipol 707.9 Policy Manual ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Lexipol 707.9 Policy Manual ☒ ☐ ☐ youth. (h) Documentation Lexipol 707.8.2 Policy Manual (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Lexipol 707.4 Policy Manual opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Lexipol 103.1 Policy Manual Each facility shall submit to the Board a letter of No legal action was reported during this notification on each legal action, pertaining to conditions ☒ ☐ ☐ inspection cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Lexipol 522.3 Policy Manual OF A YOUTH WHILE DETAINED Lexipol 522 Procedure Manual (1) Death of a Youth. (a) The facility administrator, in cooperation with No death and/or serious illness or injury was the health administrator and the behavioral/mental reported at the time of the inspection. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Lexipol 523.3 Policy Manual the facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 9 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) The administrator of the facility shall provide to Lexipol 522.3 Policy Manual the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Lexipol 707.11 Policy Manual from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Lexipol 806.6 Policy Manual (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Lexipol 500.3 Policy Manual Each juvenile facility shall submit required population Lexipol 500 Procedure Manual and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Lexipol 500.3 Policy Manual When the number of youth detained in a living unit of a Lexipol 500 Procedure Manual juvenile facility exceeds its rated capacity for more than ☐ ☐ ☐ fifteen (15) calendar days in a month, the facility JH’s rated capacity is 182. administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Lexipol 501 Procedure Manual The facility administrator shall develop and implement We reviewed ten (10) youth admittance written policies and procedures for admittance of youth packages from the Juvenile Hall. A review of that emphasize respectful and humane engagement the documentation provided, and policy and with youth, and reflect that the admission process may ☒ ☐ ☐ Procedure Manuals revealed compliance be traumatic to youth who may have already with this regulation. experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Lexipol 501.8 Policy Manual (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of ☒ ☐ ☐ Youth phone calls upon admittance are Welfare and Institution Code Section 627; documented on the Youth Adjustment Record form. Lexipol 501.9 Policy Manual (2) Offer of a shower; ☒ ☐ ☐ We reviewed ten (10) Youth Adjustment Record forms which reveal documentation of youth being offered a shower upon intake. (3) Documented secure storage of personal Lexipol 501.7, 501.7.2 Policy Manual ☒ ☐ ☐ belongings; Lexipol 501.5.6, 501.9 Policy Manual (4) Offer of food upon arrival; ☒ ☐ ☐ We reviewed ten (10) Youth Adjustment Record forms which reveal documentation of youth being offered food upon intake. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 10 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Screening for physical and behavioral health Lexipol 701.4(a), 701.4(c) Policy Manual and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Lexipol 701.4(f) Policy Manual disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Lexipol 211.1.1 Policy Manual Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Lexipol Policy Manual 501.2 (b) juvenile hall administrators shall establish written Lexipol 501.3(h) Policy Manual criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Lexipol 501.5.4 Policy Manual juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform ☒ ☐ ☐ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Lexipol 501.5.4 Policy Manual that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Lexipol 502.4 Policy Manual ABUSE Lexipol 502 Procedure Manual The facility administrator shall develop and implement written policies and procedures to reduce the risk of We reviewed ten (10) Vulnerability sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ Assessment Instrument forms from the facility staff to assess each youth within 72 hours of Juvenile Hall. A review of the documentation admission based on the following information: provided, and the Policy and Procedure Manual revealed compliance with this regulation. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (b) Gender nonconforming appearance or manner; or Lexipol 502.3 Policy Manual identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (d) Age; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (e) Level of emotional and cognitive development; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (f) Physical size and stature; ☐ ☐ ☐ Lexipol 502.3 Policy Manual (g) Mental illness or mental disabilities; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (i) Physical disabilities; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Lexipol 502.3 Policy Manual (k) Any other specific information about the individual Lexipol 502.3 Policy Manual youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 11 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Staff shall ascertain this information through Lexipol 502.4 Policy Manual conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Lexipol 502.3 Policy Manual controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Lexipol 519.1 Policy Manual The facility administrator shall develop and implement Lexipol 519 Procedure Manual written policies and procedures for release of youth from custody which provide for: We reviewed ten (10) Youth Release Authorization Record forms from the Juvenile ☒ ☐ ☐ Hall. We also reviewed ten (10) youth Personal Property Record forms from the juvenile Hall. A review of the documentation provided, and the Policy and Procedure Manual revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ Lexipol 519.4.(a)(b) Policy Manual Lexipol 519.4(d) Policy Manual (b) return of personal clothing and valuables; ☒ ☐ ☐ Documented on the youth personal property record form. Lexipol 519.4(d) Policy Manual (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Documented on the release authorization form. (d) notification to the facility health care provider in Lexipol 519.4(c) Policy Manual accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Lexipol 519.4(n) Policy Manual (f) notification of facility mental health personnel. ☒ ☐ ☐ Lexipol 519.4(m) Policy Manual The facility administrator shall develop and implement Lexipol 519.4(c) Policy Manual policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Lexipol 519.5 Policy Manual written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Lexipol 502.2 Policy Manual The facility administrator shall develop and implement Lexipol 502 Procedure Manual written policies and procedures on classification of youth for the purpose of determining housing placement in the We reviewed ten (10) Sierra Intake facility. ☒ ☐ ☐ Classification sheets from the Juvenile Hall. Such procedures shall: A review of the documentation provided, and the Policy and Procedure Manual revealed compliance with this regulation. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 12 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) provide for the safety of the youth, other youth, Lexipol 502.3, 502.5, 501.5.3 Policy Manual facility staff, and the public by placing youth in the appropriate, least restrictive housing and program The Sierra/Admissions Juvenile Institution settings. Housing assignments shall consider the need ☒ ☐ ☐ Officer (JIO) will appropriately classify youth for single, double or dormitory assignment or location upon admission. Any overrides of a youth within the dormitory; classification must be approved by an Institution Supervisor I (IS1). (b) consider facility populations and physical design of Lexipol 502.6 Policy Manual ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Lexipol 502.5 Policy Manual admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Lexipol 502.3 Policy Manual provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth Lexipol 606.2 Policy Manual from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Lexipol 502.3, 502.8 Policy Manual transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Lexipol 501, 502, 807 Procedure Manuals The facility administrator shall develop written policies We reviewed the Transgender/Intersex Youth and procedures ensuring respectful and equitable Preference form. A review of the form treatment of transgender and intersex youth. The provided, and policy and Procedure Manuals policies shall provide that: ☒ ☐ ☐ revealed compliance with this regulation. It should be noted the Facility has not had to use this form thus far this inspection cycle. (a) Facility staff shall respect every youth’s gender Lexipol 501.5 Policy Manual identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Lexipol 807.6.1 Policy Manual themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 13 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facility staff shall house youth in the unit or room that Lexipol 502.8 Policy Manual best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Lexipol 702.7(f) Policy Manual and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Lexipol 807.12 Policy Manual necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Lexipol 516.6 Policy Manual youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Lexipol 503 Procedure Manual The facility administrator shall develop and implement We reviewed ten (10) video orientation sign- written policies and procedures to orient a youth prior to off forms from the Juvenile Hall. We also placement in a living area. Both written and verbal reviewed ten (10) youth Treatment Program information shall be provided and supplemented with Orientation forms from the Juvenile Hall. A video orientation if feasible. Provision shall be made to review of the documentation provided, and provide accessible orientation information to all detained the Policy and Procedure Manual revealed youth including those with disabilities, limited literacy, or compliance with this regulation. English language learners. Orientation shall include ☒ ☐ ☐ information that addresses: Each youth is provided a Youth Handbook during the booking process. Each youth is also provided with a Youth Rights Handbook. It should be noted that the youth handbook and youth rights handbook are well written, easy to read, and contain excellent information for youth at each program within the Facility. (a) facility rules including contraband and searches and Lexipol 503.4(a) Policy Manual disciplinary procedures; ☒ ☐ ☐ It should be noted this section of the regulation (a) through (t) is documented within the youth handbook. (b) facility’s system of positive behavior interventions Lexipol 503.4(b) Policy Manual and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Lexipol 503.4(n) Policy Manual facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Lexipol 503.4(v) Policy Manual 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 14 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) the existence of the grievance procedure, the steps Lexipol 503.4(e) Policy Manual that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Lexipol 503.4(i) Policy Manual ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental Lexipol 503.4(f) Policy Manual ☒ ☐ ☐ health care; (h) access to education, religious services, and Lexipol 503.4(j)(q) Policy Manual ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Lexipol 503.4(h) Policy Manual (j) opportunity for personal hygiene and daily showers Lexipol 503.4(d) Policy Manual ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Lexipol 503.4(c) Policy Manual ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Lexipol 503.4(k)(x) Policy Manual ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Lexipol 503.4(1)(w) Policy Manual ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Lexipol 503.4(p) Policy Manual (o) emergencies including evacuation procedures; ☒ ☐ ☐ Lexipol 503.4(r) Policy Manual (p) non-discrimination policy and the right to be free from Lexipol 503.4(u) Policy Manual physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Lexipol 503.4(g)(1) Policy Manual ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Lexipol 503.4(h) Policy Manual ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Lexipol 503.4(y) Policy Manual information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Lexipol 503.4(z) Policy Manual 15 Minimum Standards for Juvenile Facilities. Access to Title 15 is explained to the youth ☒ ☐ ☐ during orientation. Upon request, Title 15 is accessible in each housing unit or dormitory at each facility. 1354 SEPARATION Lexipol 502, 601 Procedure Manual The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures that address: (a) separation of youth for reasons that include, but are Lexipol 502.8.1 Policy Manual not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and When there is a need for a youth to be protective custody. ☒ ☐ ☐ separated from the group, they are placed on a Safety Plan. Safety Plans provide the minimum Title 15 requirements with regard to programming, exercise, and recreation. (b) consideration of positive youth development and Lexipol 502.8.1 Policy Manual ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Lexipol 502.8.1 Policy Manual privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Lexipol 601.2 Policy Manual ☒ ☐ ☐ Title 15 Section 1390 shall apply. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 15 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) when separation results in room confinement, the Lexipol 601.2 Policy Manual separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Lexipol 601.3 Policy Manual of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT Lexipol 601.1 Policy Manual (a) The facility administrator shall develop and Lexipol 601 Procedure Manual implement written policies and procedures addressing the confinement of youth in their room that are We reviewed ten (10) youth Room consistent with Welfare and Institutions Code Section Separation Checklist forms from the juvenile 208.3. The placement of a youth in room confinement hall. A review of the Policy and Procedure shall be accomplished in accordance with the following Manual and the documentation provided guidelines: revealed compliance with this regulation. ☒ ☐ ☐ During the inspection, it was discussed that youth who are placed on a Safety Plan following the removal from room separation shall eat all meals outside of the youth room. During mealtimes, the youth could be separated from the group but not placed within a locked room for the purpose of eating if not on room separation. (1) Room confinement shall not be used before Lexipol 601.2 Policy Manual other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Lexipol 601.2 Policy Manual purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Lexipol 601.3 Policy Manual that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Lexipol 601.2 Policy Manual confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one It should be noted that the Facility initiates or more of the following: ☒ ☐ ☐ the following protocols after a youth has been on room separation past three (3) hours which is above and beyond the regulation time of four (4) hours. (1) Return the youth to general population. ☒ ☐ ☐ Lexipol 601.3 Policy Manual (2) Consult with mental health or medical staff. ☒ ☐ ☐ Lexipol 601.3 Policy Manual (3) Develop an individualized plan that includes the Lexipol 601.3 Policy Manual goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Lexipol 601.2 Policy Manual four hours, staff shall do each of the following: During the current inspection cycle, no youth at the juvenile hall have been held beyond ☒ ☐ ☐ four (4) hours of room confinement. Youth are instead placed on Safety Plans which provide the minimum Title 15 requirements for programming, exercise, and recreation. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 16 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) Document the reasons for room confinement Lexipol 601.2 Policy Manual and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Lexipol 601.3 Policy Manual the goals and objectives to be met in order to integrate the youth to general population. Technical assistance was provided with ☒ ☐ ☐ regard to ensuring youth on room separation have an individualized plan to reintegrate back into the general population. (C) Obtain documented authorization by the Lexipol 601.2 Policy Manual facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Lexipol 502.5 Policy Manual single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Lexipol 601.2 Policy Manual ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Lexipol 601.2 Policy Manual conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Lexipol 601.2 Policy Manual extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Lexipol 502.5.1 Policy Manual placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Lexipol 504 Procedure Manual The facility administrator shall develop and implement Each youth detained at the juvenile hall is written policies and procedures for assessment and assigned a Juvenile Institution Officer (JIO) case planning. within four days of admission. The JIO then completes a youth preliminary assessment and case plan within seven days of ☒ ☐ ☐ assignment. The assessments include descriptions of the youth issues and place an emphasis on the youth’s strengths. Reviewed ten (10) youth preliminary assessments and case plans. A review of the documentation provided revealed compliance with this regulation. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 17 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: Lexipol 504.3 Policy Manual The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Lexipol 504.3.1 Policy Manual (1) A case plan shall be developed for each youth ☒ ☐ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Lexipol 504.3.1 Policy Manual ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Lexipol 504.3.1(c) Policy Manual ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Lexipol 504.3.1(b) Policy Manual a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Lexipol 504.3.1(c) Policy Manual the objectives, including periodic review and discussion of the plan with the youth; Following the youth preliminary assessment and case plan the assigned JIO meets with the youth weekly to discuss the case plan ☒ ☐ ☐ and progress toward goals. Reviewed ten (10) Juvenile Hall Detention Unit assessments and case plans. A review of the documentation provided revealed compliance with this regulation. (4) a transition plan, the contents of which shall be Lexipol 504.3.1(b) Policy Manual subject to existing resources, shall be developed for ☒ ☐ ☐ post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Lexipol 504.3.1(a) Policy Manual plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Lexipol 504, 704 Procedure Manual The facility administrator shall develop and implement We reviewed ten (10) youth weekly casework written policies and procedures ensuring the availability records from the Juvenile Hall. A review of of appropriate counseling and casework services for all the documentation provided revealed youth. Policies and procedures shall ensure: compliance with this regulation. ☒ ☐ ☐ It should be noted each facility holds a Multi- Disciplinary Team (MDT) every Wednesday with probation, school, mental health, and medical staff to discuss youth documented needs. (a) youth will receive assistance with needs or concerns Lexipol 704.2 Policy Manual ☒ ☐ ☐ that may arise; (b) youth will receive assistance in requesting contact Lexipol 504.3 Policy Manual with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Lexipol 504.3.1(b) Policy Manual ☒ ☐ ☐ to meet the youth’s needs. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 18 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE Lexipol 514.1, 702 Procedure Manual The facility administrator, in cooperation with the We reviewed five (5) hands-on use of force responsible physician, shall develop and implement reports from the juvenile hall. A review of the written policies and procedures for the use of force, policy, procedure and documentation which may include chemical agents. Force shall never revealed compliance with this regulation. It be applied as punishment, discipline, retaliation or ☒ ☐ ☐ should be noted each report reviewed treatment. contained staff efforts to de-escalate the (a) At a minimum, each facility shall develop policies and incident and command calls given to the procedures which: youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Lexipol 514.1.1 Policy Manual reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including Lexipol 514.3.2 Policy Manual both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Lexipol 514.1 Policy Manual ☒ ☐ ☐ expressly prohibited by the facility. (4) describe the requirements of staff to report any Lexipol 514.3.7 Policy Manual inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Lexipol 206.2, 206.3 Policy Manual includes time period and procedure for documenting and reporting the use of force, including reporting Lexipol 100.7 Procedure Manual requirements of management and line staff and procedures for reviewing and tracking use of force Technical assistance was provided regarding incidents by supervisory and or management staff, ☒ ☐ ☐ a formal process for conducting a debriefing which include procedures for debriefing a particular following use-of-force incidents. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Lexipol 514.3.7 Policy Manual ☒ ☐ ☐ investigating unreasonable use of force. (7) define the role, notification, and follow-up Lexipol 514.3.4 Policy Manual procedures required after use of force incidents for medical, mental health staff and parents or legal Notification to parents, medical, and guardians. ☒ ☐ ☐ behavioral health is documented on the Building Supervisor Incident Review and Critique form. A review of the documentation revealed compliance with this regulation. (8) describe the limitations of use of force on pregnant Lexipol 702.6.2, 514.3.2(a) Policy Manual youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 19 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facilities that authorize chemical agents as a force Lexipol 303.3, 514.4(a) Policy Manual option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and We reviewed five (5) chemical agent use of the approved method of deployment for those force reports from the juvenile hall. A review chemical agents. of policy, procedure, and documentation revealed compliance with this regulation. It should be noted, each report reviewed contained staff efforts to de-escalate the ☒ ☐ ☐ incident and command calls given to the youth prior to deploying OC spray to protect the safety of the youth and the facility. It should also be noted that each report contained detailed information regarding the decontamination process of the youth. During the decontamination process, youth are attended to by staff until they self-disclose, and they are no longer suffering the effects of the chemical agent. (2) mandate that chemical agents only be used when Lexipol 514.3.2 Policy Manual there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Lexipol 514.4(f) Policy Manual timelines for decontamination from chemical agents. This shall include that youth who have been exposed During the decontamination process, youth ☒ ☐ ☐ to chemical agents shall not be left unattended until are attended to by staff until they self- that youth is fully decontaminated or is no longer disclose, and they are no longer suffering the suffering the effects of the chemical agent. effects of the chemical agent. (4) define the role, notification, and follow-up Lexipol 514.4(f) Policy Manual procedures required after use of force incidents involving chemical agents for medical, mental health Notification to parents, medical, and staff and parents or legal guardians. ☒ ☐ ☐ behavioral health is documented on the Building Supervisor Incident Review and Critique form. A review of the documentation revealed compliance with this regulation. (5) provide for the documentation of each incident of Lexipol 514.4(c) Policy Manual use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Lexipol 514.3.6 Policy Manual require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate Lexipol 302.1 Procedure Manual that address: (1) known medical and behavioral health conditions Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ application. (3) signs or symptoms that should result in Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ the use of perishable skills. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 20 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) timelines the facility uses to define regular Lexipol 707.12 Policy Manual ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Lexipol 515.1.1 Policy Manual The facility administrator, in cooperation with the Lexipol 515 Procedure Manual responsible physician and mental health director, shall develop and implement written policies and procedures We reviewed ten (10) incident reports from for the use of restraint devices. Restraint devices the juvenile hall in which physical restraints include any devices which immobilize a youth's ☒ ☐ ☐ were applied to a youth. A review of the extremities and/or prevent the youth from being documentation provided, and policy and ambulatory. Procedure Manuals revealed compliance with this regulation. Physical restraints may be used only for those youth Lexipol 515.2, 515.3 Policy Manual who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Lexipol 515.3 Policy Manual discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Lexipol 515.4 Policy Manual handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Lexipol 515.3 Policy Manual of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Lexipol 515.3 Policy Manual retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Lexipol 515.3 Policy Manual possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Lexipol 515.8 Policy Manual to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 21 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In addition to the requirements above, policies and Lexipol 515.8 Policy Manual procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Lexipol 515.3 Policy Manual ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Lexipol 515.2 Policy Manual (d) signs or symptoms which should result in immediate Lexipol 515.3 Policy Manual ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Lexipol 515.6 Policy Manual ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Lexipol 515.3 Policy Manual restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Lexipol 515.3 Policy Manual (h) exercising of extremities. ☒ ☐ ☐ Lexipol 515.6 Policy Manual 1358.5 USE OF RESTRAINT DEVICES FOR Lexipol 515 Procedure Manual MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. A review of the policy and procedures manual revealed compliance with this The Facility Administrator, in cooperation with the regulation. It should be noted that restraint responsible physician and behavioral/mental health ☒ ☐ ☐ devices for movement and transportation has director, shall develop and implement written policies not been utilized thus far in this inspection and procedures for the use of restraint devices when the cycle. purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Lexipol 515.1.1, 515.3 Policy Manual approved to utilize restraint devices and the required ☒ ☐ ☐ training. (b) the circumstances leading to the application of Lexipol 515.8, 515.5 Policy Manual ☒ ☐ ☐ restraints must be documented. (c) an individual assessment of the need to apply Lexipol 515.4 Policy Manual restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Lexipol 515.3 Policy Manual with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Lexipol 515.5 Policy Manual accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Although the facility has a safety room it is not utilized to house youth for any purpose. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 22 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Lexipol 516.1 Procedure Manual The facility administrator shall develop and implement We reviewed ten (10) strip search written policies and procedures governing the search of authorization forms from the Juvenile Hall. A youth, the facility, and visitors. Policies and procedures review of the documentation provided, and shall provide that: ☒ ☐ ☐ policy and Procedure Manuals revealed compliance with this regulation. We provided technical assistance regarding articulable facts of reasonable suspicion to conduct a strip search of a youth. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 23 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Searches shall be conducted to ensure the safety Lexipol 516.2 Policy Manual and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Lexipol 516.1 Policy Manual preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Lexipol 516.1 Policy Manual ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be Lexipol 516.2 Policy Manual ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only Lexipol 516.5.1(a) Policy Manual be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Lexipol 516.6 Policy Manual ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Lexipol 516.5.2 Policy Manual are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Lexipol 607 Policy Manual The facility administrator shall develop and implement Lexipol 607 Procedure Manual written policies and procedures whereby any youth may appeal and have resolved grievances relating to any A review of the documentation provided, and condition of confinement, including but not limited to policy and Procedure Manual revealed health care services, classification decisions, program compliance with this regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or Technical assistance was provided regarding violations of the nondiscrimination policy. There shall be ☒ ☐ ☐ the facility grievance form. We discussed no time limit on filing grievances. Policies and concerns with the form with the procedures shall include provisions whereby the facility Administration and suggested removing “date manager ensures: assigned to Supervisor” from the form. To ensure ongoing compliance with this regulation the facility revised the form and implemented the new form during the inspection. (a) a grievance form and instructions for registering a Lexipol 607.3 Policy Manual grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Lexipol 607.2 Procedure Manual the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There’s a confidential lock box located within each housing unit of the Facility. (c) resolution of the grievance at the lowest appropriate Lexipol 607.4 Policy Manual ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Lexipol 607.3, 607.4.2 Policy Manual grievances within three (3) business days, grievances ☒ ☐ ☐ that relate to health and safety issues must be The grievance form was revised to ensure addressed immediately; ongoing compliance with this regulation. (1) The youth may elect to be present to explain Lexipol 607.4.5 Policy Manual his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 24 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Provision for a staff representative approved by Lexipol 607.4.5 Policy Manual ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Lexipol 607.3 Policy Manual ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Lexipol 607.4.3 Policy Manual grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Lexipol 607.4.2 Policy Manual business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; The grievance form was revised to ensure and, ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external Lexipol 607.5 Policy Manual ☒ ☐ ☐ methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns Lexipol 607.5 Policy Manual of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Lexipol 206.5.1 Policy Manual A written report of all incidents which result in physical Lexipol 206 Procedure Manual harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ We reviewed ten (10) incident reports from maintained. Such written record shall be prepared by the the juvenile hall. A review of the staff and submitted to the facility manager by the end of documentation provided revealed compliance the shift, unless additional time is necessary and with this regulation. authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Lexipol 521.3 Policy Manual DNA SPECIMENS, SAMPLES, IMPRESSIONS Lexipol 521 Procedure Manual (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Lexipol 514.1.1, 514.3.5 Policy Manual reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Lexipol 521.5 Policy Manual efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Lexipol 521.5, 521.5.2 Policy Manual authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 25 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) If the use of reasonable force includes a cell Lexipol 521.5.1 Policy Manual extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Lexipol 1002 Policy Manual entire policy section (a) School Programs The County Board of Education shall provide for the Lexipol 1002 Procedure Manual administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee After a review of the policy and procedures, pursuant to applicable State laws. The school and facility youth and staff interviews, and school daily administrators shall develop and implement written policy schedules revealed compliance with this and procedures to ensure communication and regulation. coordination between educators and probation staff. Culturally responsive and trauma-informed approaches An annual review of the facility education should be applied when providing instruction. Education program was completed by Dane Caldwell- staff should collaborate with the facility administrator to Holden, Director, Alternative Education use technology to facilitate learning and ensure safe Department, Santa Clara COE on 3/29/2023. technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Lexipol 1002.1, 1002.3 Policy Manual The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Lexipol 1002.3(a) Policy Manual program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Lexipol 1002.1 Policy Manual Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 26 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Information and preparation for the High School Lexipol 1002.5 Policy Manual Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Lexipol 1002.6, 1002.4(o) Policy Manual ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Lexipol 1002.5 Policy Manual Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Lexipol 1002.5 Policy Manual who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Lexipol 1002.5 Policy Manual State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Lexipol 1002.4(k) Policy Manual of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Lexipol 1002.7 Policy Manual (1) Positive behavior management will be implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Lexipol 1002.7 Policy Manual decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Lexipol 1002.7 Policy Manual Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Lexipol 1002.4(a) Policy Manual education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Lexipol 1002.4(a) Policy Manual (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 27 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Youth identified as English Learners (EL) shall be Lexipol 1002.6(a), 1002.4(m) Policy Manual afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Lexipol 1002.4(c)(1) Policy Manual (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Lexipol 1002.4(c)(1) Policy Manual (B) Home Language Survey and the results of the Lexipol 1002.4(m) Policy Manual ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Lexipol 1002.3 Policy Manual defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Lexipol 1002.7 Policy Manual (2) Youth will be immediately enrolled in school. Lexipol 1002.1 Policy Manual Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Lexipol 1002.1 Policy Manual (comply with education plan shall be developed for each youth ☒ ☐ ☐ state and federal law) within five school days. (4) Upon enrollment, education staff shall comply with Lexipol 1002.4(c)(1) Policy Manual the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Lexipol 1002.4(i) Policy Manual (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Lexipol 1002.4(i) Policy Manual provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Lexipol 1002.4(n) Policy Manual (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Lexipol 1002.6 Policy Manual (1) The school and facility administrator should, whenever possible, collaborate with local post- It should be noted, at the time of the secondary education providers to facilitate access to ☒ ☐ ☐ inspection a total of 26 youth within the educational and vocational opportunities for youth that facility were enrolled in Community College considers the use of technology to implement these classes. programs. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 28 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND Lexipol 1001.2 Policy Manual EXERCISE. Lexipol 1001 Procedure Manual The facility administrator shall develop and implement written policies and procedures for programs, A review of policy and procedures and daily recreation, and exercise for all youth. The intent is to schedule revealed compliance with this minimize the amount of time youth are in their rooms or regulation. Documentation of programs, their bed area. recreation, and exercise are documented on ☒ ☐ ☐ youth recreation and exercise forms. We reviewed ten (10) youth recreation and exercise forms from each facility which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Lexipol 1001.3 Policy Manual programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each A review of the documentation proved and ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which interviews with youth, and staff revealed one hour shall be an outdoor activity, weather compliance with this regulation. permitting. A youth’s participation in programs, recreation, and Lexipol 1001.3 Policy Manual exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Lexipol 1001.3 Policy Manual be posted in the living units. ☒ ☐ ☐ A walkthrough of the facility during the inspection revealed program schedules are posted within each housing unit. There will be a written annual review of the programs, Lexipol 1001.3 Policy Manual recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and The Facility Annual Review of programs, relevant to the population. ☒ ☐ ☐ recreation, and exercise was completed by Probation Director Malkia Crowder on April 10, 2023. (a) Programs. All youth shall be provided with the Lexipol 1001.3 Policy Manual opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, A review of the youth recreation and exercise evidence-based, best practice interventions that are form and the posted daily schedule revealed culturally relevant and linguistically appropriate, or pro- youth are receiving a minimum of one hour social interventions and activities designed to reduce structured programming daily. recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 29 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; Lexipol 1001.6 Policy Manual (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Lexipol 1001.5 Policy Manual for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and A review of the youth recreation and exercise ☒ ☐ ☐ entertainment. Activities shall be supervised and include form and the posted daily schedule revealed orientation and may include coaching of youth. youth are receiving a minimum of one hour of free recreation daily. (c) Exercise. All youth shall be provided with the Lexipol 1001.4 Policy Manual opportunity for at least one hour of large muscle activity each day. A review of the youth recreation and exercise ☒ ☐ ☐ form and the posted daily schedule revealed youth are receiving a minimum of one hour of outdoor exercise daily. The administrator/manager may suspend, for a period Lexipol 1001.3 Policy Manual not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Lexipol 1006.3 Policy Manual The facility administrator shall provide access to religious A review of daily schedule revealed youth services and/or religious counseling at least once each can participate in alternative programming week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ during the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Lexipol 1006.4.1 Policy Manual (b) availability of clergy; and, ☒ ☐ ☐ Lexipol 1006.4.1 Policy Manual (c) availability of religious diets. ☒ ☐ ☐ Lexipol 1006.6 Policy Manual 1373 WORK PROGRAM Lexipol 1004.2 Policy Manual The facility administrator shall develop policies and Lexipol 1004 Procedure Manual procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 30 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1374 VISITING Lexipol 1007.3 Policy Manual The facility administrator shall develop and implement Lexipol 1007 Procedure Manual written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Review of policy and procedures and the receive visits by parents, guardians or persons standing juvenile hall visitation logs revealed in loco parentis, and children of youth. Other family ☒ ☐ ☐ compliance with this regulation. members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Lexipol 1007.6(f)(1) Policy Manual the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Lexipol 1007.3 Policy Manual per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Lexipol 1007.8 Policy Manual minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Lexipol 1007.3 Policy Manual alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to youth but not as a replacement to in-person visits. 1375 CORRESPONDENCE Lexipol 1000 Procedure Manual The facility administrator shall develop and implement Staff and youth interviewed as well as review written policies and procedures for correspondence ☒ ☐ ☐ of policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth Lexipol 1000.3 Policy Manual ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Lexipol 1000.3 Policy Manual (c) youth may correspond confidentially with state and Lexipol 1000.4 Policy Manual federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Lexipol 1000.6 Policy Manual in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 31 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1376 TELEPHONE ACCESS Lexipol 1005.1 Policy Manual The administrator of each juvenile facility shall develop Lexipol 1005 Procedure Manual and implement written policies and procedures to provide Staff and youth interviewed as well as a youth with access to telephone communications. ☒ ☐ ☐ review of policy and procedures revealed compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES Lexipol 602.3 Policy Manual The facility administrator shall develop written procedures Lexipol 602 Procedure Manual to ensure the right of youth to have access to the courts and legal services. Such access shall include: ☒ ☐ ☐ Staff and youth interviewed as well as a review of policy and procedures revealed compliance with this regulation. (a) access, upon request by the youth, to licensed Lexipol 602.3 Policy Manual ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Lexipol 602.3 Policy Manual ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Lexipol 602.3 Policy Manual ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Lexipol 600.1 Policy Manual The facility administrator shall develop and implement Lexipol 600 Procedure Manual written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use Review of policy and procedures and of positive behavior interventions and supports. Discipline ☒ ☐ ☐ documentation revealed compliance with this shall be imposed at the least restrictive level which regulation. promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (b) daily shower, access to drinking fountain, toilet and Lexipol 600.2 Policy Manual ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (d) contact with parent or attorney; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (e) exercise; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (f) medical services and counseling; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (g) religious services; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (h) clean and sanitary living conditions; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (i) the right to send and receive mail; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (j) education; and, ☒ ☐ ☐ Lexipol 600.2 Policy Manual (k) rehabilitative programming. ☒ ☐ ☐ Lexipol 600.2 Policy Manual The facility administrator shall establish rules of conduct Lexipol 600.1 Procedure Manual and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 32 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1391 DISCIPLINE PROCESS Lexipol 600.1 Procedure Manual The facility administrator shall develop and implement We reviewed ten (10) due process hearings written policies and procedures for the administration of ☒ ☐ ☐ from the juvenile hall. Review of policy, discipline which shall include, but not be limited to: procedures and documentation revealed compliance with this regulation. (a) designation of personnel authorized to impose Lexipol 600.1, 600.3 Procedure Manual ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Lexipol 600.3 Procedure Manual (c) definition of major and minor rule violations and their Lexipol 600.1, Procedure Manual ☒ ☐ ☐ consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Lexipol 600.2 Policy Manual ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Lexipol 600.1 Procedure Manual counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Lexipol 600.1 Procedure Manual be documented and require the following: ☒ ☐ ☐ A review of documentation provided revealed compliance with this regulation. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Lexipol 601.1 Procedure Manual (2) accommodations provided to youth with Lexipol 600.1 Procedure Manual disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Lexipol 600.3 Procedure Manual ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Lexipol 600.3 Procedure Manual ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Lexipol 600.3 Procedure Manual ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Lexipol 600.3 Procedure Manual (g) violations that result in a removal from camp or Lexipol 600.3 Procedure Manual commitment program, but not a return to court, will ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Lexipol Policy 706.2 DISEASES. Lexipol Procedure 706.3 The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (b) Identification of relevant symptoms; ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (c) Referral for medical evaluation; ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (d) Treatment responsibilities during detention; ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (e) Coordination with public and private community- Lexipol Procedure Manual 706.3 ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Lexipol Procedure Manual 706.3 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 33 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The policies and procedures shall be updated as Lexipol Procedure Manual 706.3 necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Lexipol 702.3 Youth Access to Health Care (EXCERPT) All youth housing units have a medical and The health administrator, in cooperation with the facility mental health lock box in the dayroom. administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Lexipol Policy 807.1 Youth Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Lexipol Policy 807.1 Youth Hygiene (2) Outer garments; ☒ ☐ ☐ Lexipol Policy 807.1 Youth Hygiene (3) New non-disposable underwear which shall Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by Lexipol Policy 807.1 Youth Hygiene local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Lexipol Policy 807.1 Youth Hygiene 1482 CLOTHING EXCHANGE Lexipol Policy 807.6 Clothing Exchange The facility administrator shall develop and implement Interviews with youth and staff confirmed written policies and site-specific procedures for the youth are provided their own underwear each cleaning and scheduled exchange of clothing. Unless day. work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Lexipol Policy 804 Vermin Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 34 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS Lexipol Policy 807.9 Personal Hygiene of Youths There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; Lexipol Policy 807.9 Personal Hygiene of (a) Toothbrush; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (b) Toothpaste; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (c) Soap; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (d) Comb; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (e) Shaving implements; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (f) Deodorant; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (g) Lotion; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (h) Shampoo; and, ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (i) Post-shower conditioning hair products. ☒ ☐ ☐ Youths Youth shall not be required to share any personal care Lexipol Policy 807.9 Personal Hygiene of items listed in items (a) through (d). Liquid soap Youths provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Lexipol Policy 807.1 Youth Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Lexipol Policy 807.4 Youth Hygiene/Shaving procedure Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 35 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1488 HAIR CARE SERVICES (EXCERPT) Lexipol Policy 807.10 Barber and Cosmetology Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Lexipol Policy 807.9 Bedding Issue Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Lexipol Policy 807.9 Bedding Issue meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Lexipol Policy 807.9 Bedding Issue ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (d) One towel; and, ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (e) One blanket or more, up on request ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue 1501 BEDDING LINEN EXCHANGE Lexipol Policy 807.9 Bedding Issue The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Lexipol Policy 807.9 Bedding Issue ☒ ☐ ☐ once a month. 1510 FACILITY SANITATION, SAFETY AND Lexipol Policy 800.1 Sanitation Inspections MAINTENANCE The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 36 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violatio Section 300 of the Welfare and Institutions Code (WIC) n are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violatio n Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☒ ☐ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violatio n Adult inmates from an adult facility (e.g. inmate workers ☐ ☒ ☐ or “Scared Straight” programs) are not allowed in the Violatio facility in a manner that allows contact with minors. n 7051 Contra Costa Juvenile Hall JH PRO 23-24 Page 37 of 37 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7052 FACILITY NAME: Contra Costa Secure Youth Treatment Facility (SYTF) FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Malkia Crowder, Probation Director; Tamara Gusman-Taylor, Probation Manager; Kira Faulkner, Probation Manager; Jessica Jones, Charge Nurse Contra Costa County; Brian Murtagh, School Principal; Greg Quesada, Institutional Supervisor II; Michelle Ladringan, Nurse Practitioner; Sy Coletto, Substance Abuse Counselor; Steven Blum, Probation Manager Mental Health Services; Chris Logwood, Juvenile Institution Officer (JIO) III; Ravin Nasilai, JIO I; Marcus Hill Jr., JIO III; Laurie Griffith, Institutional Supervisor II; LaTasha Jones, Institutional Supervisor FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 8-11, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Completed by Garth Robertshaw on BUILDING AND GROUNDS 12/7/2022. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed by William Pigozzo on 3/17/2023. clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Med/MH was completed on 3/14/2023. Health and Safety Code Section 101045; Nutrition was completed on 12/6/2022. ☒ ☐ ☐ Environmental was completed on 3/22/2023. (d) county superintendent of schools on the adequacy of Completed by Dane Caldwell-Holden, educational services and facilities as required in Section ☒ ☐ ☐ Director, Alternative Education Department, 1370; Santa Clara COE on 3/29/2023. (e) juvenile court as required by Section 209 of the Completed by Judge Wade M. Rhyne on ☒ ☐ ☐ Welfare and Institutions Code; and, 12/29/2022. (f) the Juvenile Justice Commission as required by JJC inspection was completed on 8/10/2023. Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered in Chief Ehmen-Krause’s letter, dated April BSCC Note: Compliance with this section is determined 10, 2023. Lexipol Policy Manual 100.3, by receipt of the Chief Probation Officer’s certification 100.4, 100.5, and 100.6 also covers this letter confirming that all elements of regulation are met. regulation. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7052 Contra Costa SYTF PRO 23-24 Page 1 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Employee Qualifications Lexipol Policy Manual 100.3, 100.4, 100.5, Each facility shall: 100.6 covers this regulation. (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Chief Certification Letter examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Chief Certification Letter and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Chief Certification Letter employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Chief Certification Letter employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Lexipol policy and Procedure Manuals section 213.4 and 213 Staffing Plan address Each juvenile facility shall: this regulation. (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of youth including safety check records, grievances, and staff, and meet established standards and ☒ ☐ ☐ disciplinary actions, and incident reports. regulations; Also reviewed January and February 2023 staffing schedules for the facility. A review of these documents, as well as the policy and Procedure Manuals, revealed compliance with this regulation. (b) ensure that no required services shall be denied Lexipol 201.5 Policy Manual because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Lexipol 201.3 Policy Manual ensure adequate supervision of all staff members; ☒ ☐ ☐ A Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times Lexipol 213.3.1(c) Policy Manual who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the ☒ ☐ ☐ and PC 832 training; Supervisor’s absence, a Lead Juvenile Institution Officer (JIO) is identified on the roster and assumes the Supervisor’s role. (e) have at least one staff member present on each living Lexipol 201.4, 213.3.1(e) Policy Manual unit whenever there are youth in the living unit; ☒ ☐ ☐ Per the Policy and Procedure Manual staff is always present in occupied housing units. 7052 Contra Costa SYTF PRO 23-24 Page 2 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) have sufficient food service personnel relative to the Lexipol 201.5 Policy Manual number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Lexipol 201.5 Policy Manual medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Lexipol 201.3 Policy Manual continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ Daily schedules were reviewed to verify program needs. Staffing shall be in compliance with a compliance with this regulation. minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ This facility is not a Juvenile Hall. The duty for each 10 youth in detention; balance of this regulation has been deemed not applicable. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable. (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for ☐ ☐ ☒ This facility is not a Special Purpose Juvenile each 10 youth in detention; Hall. The balance of this regulation has been deemed not applicable. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; 7052 Contra Costa SYTF PRO 23-24 Page 3 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Lexipol 201.3 Policy Manual (A) during the hours that youth are awake, one wide-awake youth supervision staff member on SYTF population at the time of the inspection duty for each 15 youth in the camp population; ☒ ☐ ☐ was 20 youths all males. Review of documentation revealed staffing ratios are always met. (B) during the hours that youth are confined to their Lexipol 201.3 Policy Manual room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Lexipol 201.3 Policy Manual members on duty at all times, regardless of the number of youth in residence, unless ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Lexipol 201.3, 213.3.1(d) Policy Manual duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio Lexipol 201.3 Policy Manual required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Lexipol 201.3 Policy Manual duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Lexipol 302 Procedure Manual AND TRAINING The elements of this regulation are covered (a) Prior to assuming any responsibilities each youth in Chief Ehmen-Krause’s letter, dated April supervision staff member shall be properly oriented to ☒ ☐ ☐ 10, 2023. their duties, including: (1) youth supervision duties; Lexipol 300.3.1 Policy Manual (2) scope of decisions they shall make; ☒ ☐ ☐ Lexipol 302.3 Policy Manual (3) the identity of their supervisor; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (4) the identity of persons who are responsible to Lexipol 300.3 Policy Manual ☒ ☐ ☐ them; 7052 Contra Costa SYTF PRO 23-24 Page 4 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) persons to contact for decisions that are beyond Lexipol 300.3 Policy Manual ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Lexipol 300.3 Policy Manual (b) Prior to assuming any responsibility for the Lexipol 300.3.1 Policy Manual supervision of youth, each youth supervision staff ☒ ☐ ☐ member shall receive a minimum of 40 hours of facility- All new full-time and temporary employees specific orientation, including: receive 56 hours of Introductory Training. (1) individual and group supervision techniques; ☒ ☐ ☐ Lexipol 300.3.1 Policy Manual (2) regulations and policies relating to discipline and Lexipol 300.3.1 Policy Manual rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; ☒ Lexipol 300.3.1 Policy Manual (3) basic health, sanitation and safety measures; ☐ ☐ (4) suicide prevention and response to suicide Lexipol 300.3.1 Policy Manual ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Lexipol 300.3.1 Policy Manual techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Lexipol 300.3.1 Policy Manual ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (8) routine security measures, including facility Lexipol 300.3.1 Policy Manual ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Lexipol 300.3.1 Policy Manual ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Lexipol 300.3.1 Policy Manual (11) fire/life safety training ☒ ☐ ☐ Lexipol 300.3.1 Policy Manual (c) Prior to assuming sole supervision of youth, each Lexipol 302.4 Policy Manual youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Lexipol 302.4 Policy Manual supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Lexipol 402.6 Policy Manual Whenever there is a youth in a juvenile facility, there shall A review of the documentation indicates that be at least one wide awake person on duty at all times ☒ ☐ ☐ all youth supervisory staff receive site- who meets the training standards established by the specific life safety training during orientation. Board for general fire and life safety which relate Also, all full-time employees receive fire and specifically to the facility. safety training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL County of Contra Costa Juvenile Detention Facility Policy, Procedures, and Operations All facility administrators shall develop, publish, and Manuals were provided prior to the date of implement a manual of written policies and procedures the comprehensive inspection. The manuals that address, at a minimum, all regulations that are were administratively reviewed by Malkia applicable to the facility. Such a manual shall be made Crowder, Probation Director on 8/4/2023. available to all employees, reviewed by all employees, ☒ ☐ ☐ and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Lexipol 100.4-100.16 Policy Manual ☒ ☐ ☐ communications and a description of job classifications; 7052 Contra Costa SYTF PRO 23-24 Page 5 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) responsibility of the probation department, purpose of Lexipol 102.3.2, 100.16, 100.10 Policy programs, relationship to the juvenile court, the Juvenile Manual Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Lexipol 100.4-100.16 Policy Manual (d) initial orientation and training program for employees; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (e) initial orientation, including safety and security issues Lexipol 305.4, 305.5, 300.3, 300.3.1 Policy and anti-discrimination policies, for support staff, contract Manual ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Lexipol 205.1 Policy Manual ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Lexipol 206.3 Policy Manual (2) legal and proper care of youth; ☒ ☐ ☐ Lexipol 205.2, 205.3 Policy Manual (3) maintenance of individual youth's records; ☒ ☐ ☐ Lexipol 205.3 Policy Manual (4) supply of information to the juvenile court and Lexipol 205.2 Policy Manual ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Lexipol 205.4 Policy Manual (g) ethical responsibilities; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (h) trauma-informed approaches; ☒ ☐ ☐ Lexipol 300.3.1 Policy Manual (i) culturally responsive approaches; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (j) gender responsive approaches; ☒ ☐ ☐ Lexipol 201.3 Policy Manual (k) a non-discrimination provision that provides that all Lexipol 1006.5, 603.1, 606.1, 606.2 Policy youth within the facility shall have fair and equal access Manual to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Lexipol 513.4 Policy Manual chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Lexipol 501.5.5 Policy Manual Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Lexipol 304.3 Policy Manual sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Lexipol 402 and 402.3 Procedure Manual The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; 7052 Contra Costa SYTF PRO 23-24 Page 6 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) monthly fire and life safety inspections by facility staff Lexipol 402.3(c) Policy Manual with two-year retention of the inspection record; We reviewed monthly fire safety inspections ☒ ☐ ☐ for the facility from January 2023 through July 2023. A review of the documentation reveals compliance with this regulation. (c) fire prevention inspections as required by Health and Lexipol 402.3(b) Policy Manual Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ Fie Inspection was completed by William Pigozzo on 3/17/2023. (d) an evacuation plan; ☒ ☐ ☐ Lexipol 402.3(d) Policy Manual (e) documented fire drills not less than quarterly; Lexipol 402.3(e) Policy Manual We reviewed all fire drill inspections for the facility from January 2023 through July 2023. ☒ ☐ ☐ A review of the documentation reveals compliance with this regulation. It should be noted that the regulations require quarterly fire drills however the facility conducts monthly fire drills. (f) a written plan for the emergency housing of youth in Lexipol 402.3(f) Policy Manual ☒ ☐ ☐ the case of fire; and, (g) development of a fire suppression pre-plan in Lexipol 402.3(a) Policy Manual ☒ ☐ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW The Facility Annual Security Review was completed by Probation Director Malkia Each facility administrator shall develop policies and Crowder on April 10, 2023. procedures to annually review, evaluate, and document ☒ ☐ ☐ security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Lexipol 400.2 Policy Manual The facility administrator shall develop facility-specific ☒ ☐ ☐ Lexipol 400 Procedure Manual policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Lexipol 400.3 Policy Manual (b) civil disturbance, active shooter and terrorist Lexipol 400.3 Policy Manual ☒ ☐ ☐ attack; (c) fire and natural disasters; ☒ ☐ ☐ Lexipol 400.3, 402.1 Policy Manual (d) periodic testing of emergency equipment; ☒ ☐ ☐ Lexipol 400.3 Policy Manual (e) emergency evacuation of the facility; and ☒ ☐ ☐ Lexipol 400.3 Policy Manual Lexipol 402.6, Policy Manual On April 10, 2023, Probation Director Malkia (f) a program to provide all youth supervision staff ☒ ☐ ☐ Crowder submitted a memo to BSCC stating with an annual review of emergency procedures. all youth supervision staff reviewed the facility emergency procedures for 2023. 7052 Contra Costa SYTF PRO 23-24 Page 7 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Lexipol 506.3 Policy Manual The facility administrator shall develop and implement Lexipol 506 Procedure Manual policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed the facility safety checks for the at random or varied intervals during hours when youth months of January, February, and March are asleep or when youth are in their rooms, confined in 2023. We also conducted a live review of the holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ facility safety checks during the inspection Supervision is not replaced, but may be supplemented walkthrough. by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive A review of the documentation as well as the behavior and to summon aid in emergencies. All safety facility walkthrough revealed safety checks checks shall be documented with the actual time the are being completed at random or varied check is completed. intervals during the hours youth are confined to their rooms. 1329 SUICIDE PREVENTION PLAN Lexipol 707.4 Policy Manual The facility administrator, in collaboration with the Lexipol 707 Procedure Manual healthcare and behavioral/mental health administrators, shall plan and implement written policies and At the time of the inspection, the facility has procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ not had a suicide attempt nor has a youth The plan shall consider the needs of youth experiencing been placed on any level of suicide watch. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Lexipol 707.12 Policy Manual 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Lexipol 701.3 Policy Manual Precautionary Protocols ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake Lexipol 707.12 Policy Manual processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Lexipol 707.1 Policy Manual intake screening process to be at risk of suicide shall ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to Lexipol 707.3 Procedure Manual ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Lexipol 707.1 Policy Manual ☒ ☐ ☐ assessment and/or services. (d) Procedures for monitoring of youth identified at risk Lexipol 707.3 Procedure Manual ☒ ☐ ☐ for suicide. (e) Safety Interventions Lexipol 707.4 Procedure Manual (1) Procedures to address intervention protocols for ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: (A) Housing consideration ☒ ☐ ☐ Lexipol 707.2 Policy Manual (B) Treatment strategies including trauma- Lexipol 707.4 Policy Manual ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff Lexipol 707.4 Policy Manual how to respond to youth who exhibit suicidal ☒ ☐ ☐ behaviors. 7052 Contra Costa SYTF PRO 23-24 Page 8 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Communication Lexipol 707.2 Procedure Manual (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information Lexipol 707.2 Procedure Manual sharing about youth at risk for suicide with youth ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Lexipol 707.9 Policy Manual Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Lexipol 707.9 Policy Manual ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Lexipol 707.9 Policy Manual ☒ ☐ ☐ youth. (h) Documentation Lexipol 707.8.2 Policy Manual (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Lexipol 707.4 Policy Manual opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Lexipol 103.1 Policy Manual Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ No legal action was reported during this inspection cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Lexipol 522.3 Policy Manual OF A YOUTH WHILE DETAINED Lexipol 522 Procedure Manual (1) Death of a Youth. (a) The facility administrator, in cooperation with No death and/or serious illness or injury was the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ reported at the time of the inspection. procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Lexipol 523.3 Policy Manual the facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 7052 Contra Costa SYTF PRO 23-24 Page 9 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) The administrator of the facility shall provide to Lexipol 522.3 Policy Manual the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Lexipol 707.11 Policy Manual from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Lexipol 806.6 Policy Manual (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Lexipol 500.3 Policy Manual Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ Lexipol 500 Procedure Manual days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Lexipol 500.3 Policy Manual When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ L exipol 500 Procedure Manual fifteen (15) calendar days in a month, the facility SYTF-rated capacity is 58 administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Lexipol 501 Procedure Manual The facility administrator shall develop and implement We reviewed ten (10) youth admittance written policies and procedures for admittance of youth packages from the SYTF program. A review that emphasize respectful and humane engagement of the documentation provided, and policy with youth, and reflect that the admission process may ☒ ☐ ☐ and Procedure Manuals revealed compliance be traumatic to youth who may have already with this regulation. experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Lexipol 501.8 Policy Manual (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of ☒ ☐ ☐ Youth phone calls upon admittance are Welfare and Institution Code Section 627; documented on the Youth Adjustment Record form. Lexipol 501.9 Policy Manual (2) Offer of a shower; ☒ ☐ ☐ We reviewed ten (10) Youth Adjustment Record forms which reveal documentation of youth being offered a shower upon intake. (3) Documented secure storage of personal Lexipol 501.7, 501.7.2 Policy Manual ☒ ☐ ☐ belongings; Lexipol 501.5.6, 501.9 Policy Manual (4) Offer of food upon arrival; ☒ ☐ ☐ We reviewed ten (10) Youth Adjustment Record forms which reveal documentation of youth being offered food upon intake. 7052 Contra Costa SYTF PRO 23-24 Page 10 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Screening for physical and behavioral health Lexipol 701.4(a), 701.4(c) Policy Manual and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Lexipol 701.4(f) Policy Manual disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Lexipol 211.1.1 Policy Manual Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Lexipol Policy Manual 501.2 (b) juvenile hall administrators shall establish written Lexipol 501.3(h) Policy Manual criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Lexipol 501.5.4 Policy Manual juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform ☒ ☐ ☐ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Lexipol 501.5.4 Policy Manual that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Lexipol 502.4 Policy Manual ABUSE Lexipol 502 Procedure Manual The facility administrator shall develop and implement written policies and procedures to reduce the risk of We reviewed ten (10) Vulnerability sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ Assessment Instrument forms from the SYTF facility staff to assess each youth within 72 hours of program. A review of the documentation admission based on the following information: provided, and the Policy and Procedure Manual revealed compliance with this regulation. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (b) Gender nonconforming appearance or manner; or Lexipol 502.3 Policy Manual identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (d) Age; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (e) Level of emotional and cognitive development; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (f) Physical size and stature; ☐ ☐ ☐ Lexipol 502.3 Policy Manual (g) Mental illness or mental disabilities; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (i) Physical disabilities; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Lexipol 502.3 Policy Manual (k) Any other specific information about the individual Lexipol 502.3 Policy Manual youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. 7052 Contra Costa SYTF PRO 23-24 Page 11 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Staff shall ascertain this information through Lexipol 502.4 Policy Manual conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Lexipol 502.3 Policy Manual controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Lexipol 519.1 Policy Manual The facility administrator shall develop and implement Lexipol 519 Procedure Manual written policies and procedures for release of youth from custody which provide for: We reviewed three (3) Youth Release Authorization Record forms from the SYTF ☒ ☐ ☐ program. We also reviewed three (3) youth Personal Property Record forms from the SYTF program. A review of the documentation provided, and the Policy and Procedure Manual revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ Lexipol 519.4.(a)(b) Policy Manual Lexipol 519.4(d) Policy Manual (b) return of personal clothing and valuables; ☒ ☐ ☐ Documented on the youth personal property record form. Lexipol 519.4(d) Policy Manual (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Documented on the release authorization form. (d) notification to the facility health care provider in Lexipol 519.4(c) Policy Manual accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Lexipol 519.4(n) Policy Manual (f) notification of facility mental health personnel. ☒ ☐ ☐ Lexipol 519.4(m) Policy Manual The facility administrator shall develop and implement Lexipol 519.4(c) Policy Manual policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Lexipol 519.5 Policy Manual written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 7052 Contra Costa SYTF PRO 23-24 Page 12 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352 CLASSIFICATION Lexipol 502.2 Policy Manual The facility administrator shall develop and implement Lexipol 502 Procedure Manual written policies and procedures on classification of youth for the purpose of determining housing placement in the We reviewed ten (10) Sierra Intake facility. ☒ ☐ ☐ Classification sheets from the SYTF Such procedures shall: program. A review of the documentation provided, and the Policy and Procedure Manual revealed compliance with this regulation. (a) provide for the safety of the youth, other youth, Lexipol 502.3, 502.5, 501.5.3 Policy Manual facility staff, and the public by placing youth in the appropriate, least restrictive housing and program The Sierra/Admissions Juvenile Institution settings. Housing assignments shall consider the need ☒ ☐ ☐ Officer (JIO) will appropriately classify youth for single, double or dormitory assignment or location upon admission. Any overrides of a youth within the dormitory; classification must be approved by an Institution Supervisor I (IS1). (b) consider facility populations and physical design of Lexipol 502.6 Policy Manual ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Lexipol 502.5 Policy Manual admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Lexipol 502.3 Policy Manual provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth Lexipol 606.2 Policy Manual from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Lexipol 502.3, 502.8 Policy Manual transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 7052 Contra Costa SYTF PRO 23-24 Page 13 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Lexipol 501, 502, 807 Procedure Manuals The facility administrator shall develop written policies We reviewed the Transgender/Intersex Youth and procedures ensuring respectful and equitable Preference form. A review of the form treatment of transgender and intersex youth. The provided, and the Policy and Procedure policies shall provide that: ☒ ☐ ☐ Manual revealed compliance with this regulation. It should be noted the Facility has not had to use this form thus far this inspection cycle. (a) Facility staff shall respect every youth’s gender Lexipol 501.5 Policy Manual identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Lexipol 807.6.1 Policy Manual themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Lexipol 502.8 Policy Manual best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Lexipol 702.7(f) Policy Manual and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Lexipol 807.12 Policy Manual necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Lexipol 516.6 Policy Manual youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7052 Contra Costa SYTF PRO 23-24 Page 14 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1353 ORIENTATION Lexipol 503 Procedure Manual The facility administrator shall develop and implement We reviewed ten (10) video orientation sign- written policies and procedures to orient a youth prior to off forms from the Juvenile Hall. We also placement in a living area. Both written and verbal reviewed ten (10) youth Treatment Program information shall be provided and supplemented with Orientation forms from the SYTF program. A video orientation if feasible. Provision shall be made to review of the documentation provided, and provide accessible orientation information to all detained the Policy and Procedure Manual revealed youth including those with disabilities, limited literacy, or compliance with this regulation. English language learners. Orientation shall include information that addresses: Each youth is provided a Youth Handbook during the booking process. Each youth is ☒ ☐ ☐ also provided with a Youth Rights Handbook. It should be noted that the youth handbook and youth rights handbook are well written, easy to read and contains excellent information for youth at each program within the Facility. It should be noted that a youth assigned to the SYTF program will have an orientation/overview of the program with their assigned JIO during their initial meeting. (a) facility rules including contraband and searches and Lexipol 503.4(a) Policy Manual disciplinary procedures; ☒ ☐ ☐ It should be noted this section of the regulation (a) through (t) is documented within youth handbook. (b) facility’s system of positive behavior interventions Lexipol 503.4(b) Policy Manual and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Lexipol 503.4(n) Policy Manual facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Lexipol 503.4(v) Policy Manual (e) the existence of the grievance procedure, the steps Lexipol 503.4(e) Policy Manual that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Lexipol 503.4(i) Policy Manual ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental Lexipol 503.4(f) Policy Manual ☒ ☐ ☐ health care; (h) access to education, religious services, and Lexipol 503.4(j)(q) Policy Manual ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Lexipol 503.4(h) Policy Manual (j) opportunity for personal hygiene and daily showers Lexipol 503.4(d) Policy Manual ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Lexipol 503.4(c) Policy Manual ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Lexipol 503.4(k)(x) Policy Manual ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Lexipol 503.4(1)(w) Policy Manual ☒ ☐ ☐ chemical agents and room confinement; 7052 Contra Costa SYTF PRO 23-24 Page 15 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (n) immigration legal services; ☒ ☐ ☐ Lexipol 503.4(p) Policy Manual (o) emergencies including evacuation procedures; ☒ ☐ ☐ Lexipol 503.4(r) Policy Manual (p) non-discrimination policy and the right to be free from Lexipol 503.4(u) Policy Manual physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Lexipol 503.4(g)(1) Policy Manual ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Lexipol 503.4(h) Policy Manual ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Lexipol 503.4(y) Policy Manual information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Lexipol 503.4(z) Policy Manual 15 Minimum Standards for Juvenile Facilities. ☒ Access to Title 15 is explained to the youth ☐ ☐ during orientation. Upon request, Title 15 is accessible in each housing unit or dormitory at each facility. 1354 SEPARATION Lexipol 502, 601 Procedure Manual The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures that address: (a) separation of youth for reasons that include, but are Lexipol 502.8.1 Policy Manual not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and When there is a need for a youth to be protective custody. ☒ ☐ ☐ separated from the group, they are placed on a Safety Plan. Safety Plans provide the minimum Title 15 requirements for programming, exercise, and recreation. (b) consideration of positive youth development and Lexipol 502.8.1 Policy Manual ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Lexipol 502.8.1 Policy Manual privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Lexipol 601.2 Policy Manual ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Lexipol 601.2 Policy Manual separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Lexipol 601.3 Policy Manual of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7052 Contra Costa SYTF PRO 23-24 Page 16 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Lexipol 601.1 Policy Manual (a) The facility administrator shall develop and Lexipol 601 Procedure Manual implement written policies and procedures addressing the confinement of youth in their room that are We reviewed ten (10) youth Room consistent with Welfare and Institutions Code Section Separation Checklist forms from the Facility. 208.3. The placement of a youth in room confinement Review of Policy and Procedure Manual and shall be accomplished in accordance with the following documentation provided revealed compliance guidelines: with this regulation. ☒ ☐ ☐ During the inspection it was discussed with the youth that are placed on a Safety Plan following the removal from room separation and shall eat all meals outside of the youth room. During mealtimes, the youth could be separated from the group but not placed within a locked room for the purposes of eating if not on room separation. (1) Room confinement shall not be used before Lexipol 601.2 Policy Manual other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Lexipol 601.2 Policy Manual purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Lexipol 601.3 Policy Manual that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Lexipol 601.2 Policy Manual confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one It should be noted that the Facility initiates or more of the following: ☒ ☐ ☐ the following protocols after a youth has been on room separation past three (3) hours which is above and beyond the regulation time of four (4) hours. (1) Return the youth to general population. ☒ ☐ ☐ Lexipol 601.3 Policy Manual (2) Consult with mental health or medical staff. ☒ ☐ ☐ Lexipol 601.3 Policy Manual (3) Develop an individualized plan that includes the Lexipol 601.3 Policy Manual goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Lexipol 601.2 Policy Manual four hours, staff shall do each of the following: During the current inspection cycle, no youth at the juvenile hall has been held beyond four ☒ ☐ ☐ (4) hours of room confinement. Youth are instead placed on Safety Plans which provide the minimum Title 15 requirements with regard to programming, exercise, and recreation. (A) Document the reasons for room confinement Lexipol 601.2 Policy Manual and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Lexipol 601.3 Policy Manual the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. 7052 Contra Costa SYTF PRO 23-24 Page 17 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) Obtain documented authorization by the Lexipol 601.2 Policy Manual facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Lexipol 502.5 Policy Manual single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Lexipol 601.2 Policy Manual ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Lexipol 601.2 Policy Manual conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Lexipol 601.2 Policy Manual extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Lexipol 502.5.1 Policy Manual placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Lexipol 504 Procedure Manual The facility administrator shall develop and implement Each youth detained at the Facility is written policies and procedures for assessment and assigned a Juvenile Institution Officer (JIO) case planning. within four days of admission. The JIO then completes a youth preliminary assessment and case plan within seven days of assignment. The assessments include ☒ ☐ ☐ descriptions of the youth issues and place an emphasis on the youth’s strengths. Reviewed ten (10) youth preliminary assessments and case plans. A review of the documentation provided revealed compliance with this regulation. (a) Assessment: Lexipol 504.3 Policy Manual The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7052 Contra Costa SYTF PRO 23-24 Page 18 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Institutional Case Plan: Lexipol 504.3.1 Policy Manual (1) A case plan shall be developed for each youth ☒ ☐ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Lexipol 504.3.1 Policy Manual ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Lexipol 504.3.1(c) Policy Manual ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Lexipol 504.3.1(b) Policy Manual a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Lexipol 504.3.1(c) Policy Manual the objectives, including periodic review and discussion of the plan with the youth; Following the youth preliminary assessment and case plan the assigned JIO meets with ☒ ☐ ☐ the youth weekly to discuss their case plan and progress toward goals. Reviewed five (5) SYTF unit assessments and case plans. A review of the documentation provided revealed compliance with this regulation. (4) a transition plan, the contents of which shall be Lexipol 504.3.1(b) Policy Manual subject to existing resources, shall be developed for ☒ ☐ ☐ post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Lexipol 504.3.1(a) Policy Manual plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Lexipol 504, 704 Procedure Manual The facility administrator shall develop and implement We reviewed five (5) youth weekly casework written policies and procedures ensuring the availability records from the SYTF program. Review of of appropriate counseling and casework services for all documentation provided revealed compliance youth. Policies and procedures shall ensure: with this regulation. ☒ ☐ ☐ It should be noted each facility holds a Multidisciplinary Team (MDT) every Wednesday with probation, school, mental health, and medical staff to discuss youth- documented needs. (a) youth will receive assistance with needs or concerns Lexipol 704.2 Policy Manual ☒ ☐ ☐ that may arise; (b) youth will receive assistance in requesting contact Lexipol 504.3 Policy Manual with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Lexipol 504.3.1(b) Policy Manual ☒ ☐ ☐ to meet the youth’s needs. 7052 Contra Costa SYTF PRO 23-24 Page 19 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE Lexipol 514.1, 702 Procedure Manual The facility administrator, in cooperation with the We reviewed five (5) hands-on use of force responsible physician, shall develop and implement reports from the SYTF program. A review of written policies and procedures for the use of force, policy, procedure and documentation which may include chemical agents. Force shall never revealed compliance with this regulation. It be applied as punishment, discipline, retaliation or ☒ ☐ ☐ should be noted each report reviewed treatment. contained staff efforts to de-escalate the (a) At a minimum, each facility shall develop policies and incident and command calls given to the procedures which: youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Lexipol 514.1.1 Policy Manual reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including Lexipol 514.3.2 Policy Manual both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Lexipol 514.1 Policy Manual ☒ ☐ ☐ expressly prohibited by the facility. (4) describe the requirements of staff to report any Lexipol 514.3.7 Policy Manual inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Lexipol 206.2, 206.3 Policy Manual includes time period and procedure for documenting and reporting the use of force, including reporting Lexipol 100.7 Procedure Manual requirements of management and line staff and procedures for reviewing and tracking use of force Technical assistance was provided regarding incidents by supervisory and or management staff, ☒ ☐ ☐ a formal process for conducting a debriefing which include procedures for debriefing a particular following use of force incidents. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Lexipol 514.3.7 Policy Manual ☒ ☐ ☐ investigating unreasonable use of force. (7) define the role, notification, and follow-up Lexipol 514.3.4 Policy Manual procedures required after use of force incidents for medical, mental health staff and parents or legal Notification to parents, medical, and guardians. ☒ ☐ ☐ behavioral health is documented on the Building Supervisor Incident Review and Critique form. Review of documentation revealed compliance with this regulation. (8) describe the limitations of use of force on pregnant Lexipol 702.6.2, 514.3.2(a) Policy Manual youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. 7052 Contra Costa SYTF PRO 23-24 Page 20 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facilities that authorize chemical agents as a force Lexipol 303.3, 514.4(a) Policy Manual option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and We reviewed five (5) chemical agent use of the approved method of deployment for those force reports from the SYTF program. A chemical agents. review of policy, procedure and documentation revealed compliance with this regulation. It should be noted each report reviewed contained staff efforts to de- ☒ ☐ ☐ escalate the incident and command calls given to the youth prior to deploying OC spray to protect the safety of the youth and the facility. It should also be noted that each report contained detailed information regarding the decontamination process of the youth. During the decontamination process youth are attended to by staff until they self- disclose, and they are no longer suffering the effects of the chemical agent. (2) mandate that chemical agents only be used when Lexipol 514.3.2 Policy Manual there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Lexipol 514.4(f) Policy Manual timelines for decontamination from chemical agents. This shall include that youth who have been exposed During the decontamination process youth ☒ ☐ ☐ to chemical agents shall not be left unattended until are attended to by staff until they self- that youth is fully decontaminated or is no longer disclose, and they are no longer suffering the suffering the effects of the chemical agent. effects of the chemical agent. (4) define the role, notification, and follow-up Lexipol 514.4(f) Policy Manual procedures required after use of force incidents involving chemical agents for medical, mental health Notification to parents, medical, and staff and parents or legal guardians. ☒ ☐ ☐ behavioral health is documented on the Building Supervisor Incident Review and Critique form. Review of documentation revealed compliance with this regulation. (5) provide for the documentation of each incident of Lexipol 514.4(c) Policy Manual use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Lexipol 514.3.6 Policy Manual require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate Lexipol 302.1 Procedure Manual that address: (1) known medical and behavioral health conditions Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ application. (3) signs or symptoms that should result in Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ the use of perishable skills. 7052 Contra Costa SYTF PRO 23-24 Page 21 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) timelines the facility uses to define regular Lexipol 707.12 Policy Manual ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Lexipol 515.1.1 Policy Manual The facility administrator, in cooperation with the Lexipol 515 Procedure Manual responsible physician and mental health director, shall develop and implement written policies and procedures We reviewed several incident reports from for the use of restraint devices. Restraint devices ☒ ☐ ☐ the facility in which physical restraints were include any devices which immobilize a youth's applied to a youth. Review of documentation extremities and/or prevent the youth from being provided, and policy and Procedure Manuals ambulatory. revealed compliance with this regulation. Physical restraints may be used only for those youth Lexipol 515.2, 515.3 Policy Manual who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Lexipol 515.3 Policy Manual discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Lexipol 515.4 Policy Manual handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Lexipol 515.3 Policy Manual of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Lexipol 515.3 Policy Manual retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Lexipol 515.3 Policy Manual possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Lexipol 515.8 Policy Manual to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7052 Contra Costa SYTF PRO 23-24 Page 22 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In addition to the requirements above, policies and Lexipol 515.8 Policy Manual procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Lexipol 515.3 Policy Manual ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Lexipol 515.2 Policy Manual (d) signs or symptoms which should result in immediate Lexipol 515.3 Policy Manual ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Lexipol 515.6 Policy Manual ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Lexipol 515.3 Policy Manual restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Lexipol 515.3 Policy Manual (h) exercising of extremities. ☒ ☐ ☐ Lexipol 515.6 Policy Manual 1358.5 USE OF RESTRAINT DEVICES FOR Lexipol 515 Procedure Manual MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. A review of the policy and procedures manual revealed compliance with this The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health ☒ ☐ ☐ regulation. It should be noted that restraint devices for movement and transportation director, shall develop and implement written policies have not been utilized thus far in this and procedures for the use of restraint devices when the inspection cycle. purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Lexipol 515.1.1, 515.3 Policy Manual approved to utilize restraint devices and the required ☒ ☐ ☐ training. (b) the circumstances leading to the application of Lexipol 515.8, 515.5 Policy Manual ☒ ☐ ☐ restraints must be documented. (c) an individual assessment of the need to apply Lexipol 515.4 Policy Manual restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Lexipol 515.3 Policy Manual with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Lexipol 515.5 Policy Manual accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7052 Contra Costa SYTF PRO 23-24 Page 23 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES Although the facility has a safety room it is not utilized to house youth for any purpose. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 7052 Contra Costa SYTF PRO 23-24 Page 24 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1360 SEARCHES Lexipol 516.1 Procedure Manual The facility administrator shall develop and implement We reviewed ten (10) strip search written policies and procedures governing the search of authorization forms from the Juvenile Hall. youth, the facility, and visitors. Policies and procedures Review of documentation provided, and shall provide that: policy and Procedure Manuals revealed compliance with this regulation. ☒ ☐ ☐ We provided technical assistance regarding articulable facts of reasonable suspicion to conduct a strip search of a youth. It should be noted none of the Search Authorization forms reviewed involved SYTF youth. (a) Searches shall be conducted to ensure the safety Lexipol 516.2 Policy Manual and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Lexipol 516.1 Policy Manual preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Lexipol 516.1 Policy Manual ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be Lexipol 516.2 Policy Manual ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only Lexipol 516.5.1(a) Policy Manual be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Lexipol 516.6 Policy Manual ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Lexipol 516.5.2 Policy Manual are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Lexipol 607 Policy Manual The facility administrator shall develop and implement Lexipol 607 Procedure Manual written policies and procedures whereby any youth may appeal and have resolved grievances relating to any A review of the documentation provided, and condition of confinement, including but not limited to the Policy and Procedure Manual revealed health care services, classification decisions, program compliance with this regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or ☒ ☐ Technical assistance was provided with violations of the nondiscrimination policy. There shall be ☐ regard to the facility grievance form. We no time limit on filing grievances. Policies and discussed concerns with the form with the procedures shall include provisions whereby the facility Administration and suggested removing “date manager ensures: assigned to Supervisor” from the form. In order to ensure ongoing compliance with this regulation the facility revised the form and implemented the new form during the inspection. (a) a grievance form and instructions for registering a Lexipol 607.3 Policy Manual grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; 7052 Contra Costa SYTF PRO 23-24 Page 25 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) the youth shall have the option to confidentially file Lexipol 607.2 Procedure Manual the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There’s a confidential lock box located within each housing unit of the Facility. (c) resolution of the grievance at the lowest appropriate Lexipol 607.4 Policy Manual ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Lexipol 607.3, 607.4.2 Policy Manual grievances within three (3) business days, grievances ☒ ☐ ☐ that relate to health and safety issues must be The grievance form was revised to ensure addressed immediately; ongoing compliance with this regulation. (1) The youth may elect to be present to explain Lexipol 607.4.5 Policy Manual his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Lexipol 607.4.5 Policy Manual ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Lexipol 607.3 Policy Manual ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Lexipol 607.4.3 Policy Manual grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Lexipol 607.4.2 Policy Manual business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; The grievance form was revised to ensure and, ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external Lexipol 607.5 Policy Manual ☒ ☐ ☐ methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns Lexipol 607.5 Policy Manual of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Lexipol 206.5.1 Policy Manual A written report of all incidents which result in physical Lexipol 206 Procedure Manual harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ We reviewed five (5) incident reports from the maintained. Such written record shall be prepared by the SYTF program. Review of documentation staff and submitted to the facility manager by the end of provided revealed compliance with this the shift, unless additional time is necessary and regulation. authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Lexipol 521.3 Policy Manual DNA SPECIMENS, SAMPLES, IMPRESSIONS Lexipol 521 Procedure Manual (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Lexipol 514.1.1, 514.3.5 Policy Manual reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. 7052 Contra Costa SYTF PRO 23-24 Page 26 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) The use of reasonable force shall be preceded by Lexipol 521.5 Policy Manual efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Lexipol 521.5, 521.5.2 Policy Manual authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Lexipol 521.5.1 Policy Manual extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Lexipol 1002 Policy Manual entire policy section (a) School Programs The County Board of Education shall provide for the Lexipol 1002 Procedure Manual administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee A review of policy and procedures, youth and pursuant to applicable State laws. The school and facility staff interviews, and school daily schedules administrators shall develop and implement written policy revealed compliance with this regulation. and procedures to ensure communication and coordination between educators and probation staff. An annual review of the facility education Culturally responsive and trauma-informed approaches program was completed by Dane Caldwell- should be applied when providing instruction. Education Holden, Director, Alternative Education staff should collaborate with the facility administrator to Department, Santa Clara COE on 3/29/2023. use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7052 Contra Costa SYTF PRO 23-24 Page 27 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Required Elements Lexipol 1002.1, 1002.3 Policy Manual The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Lexipol 1002.3(a) Policy Manual program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Lexipol 1002.1 Policy Manual Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Lexipol 1002.5 Policy Manual Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Lexipol 1002.6, 1002.4(o) Policy Manual ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Lexipol 1002.5 Policy Manual Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Lexipol 1002.5 Policy Manual who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Lexipol 1002.5 Policy Manual State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Lexipol 1002.4(k) Policy Manual of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Lexipol 1002.7 Policy Manual (1) Positive behavior management will be implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Lexipol 1002.7 Policy Manual decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. 7052 Contra Costa SYTF PRO 23-24 Page 28 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Except as otherwise provided by the State Lexipol 1002.7 Policy Manual Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Lexipol 1002.4(a) Policy Manual education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Lexipol 1002.4(a) Policy Manual (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Lexipol 1002.6(a), 1002.4(m) Policy Manual afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Lexipol 1002.4(c)(1) Policy Manual (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Lexipol 1002.4(c)(1) Policy Manual (B) Home Language Survey and the results of the Lexipol 1002.4(m) Policy Manual ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Lexipol 1002.3 Policy Manual defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Lexipol 1002.7 Policy Manual (2) Youth will be immediately enrolled in school. Lexipol 1002.1 Policy Manual Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Lexipol 1002.1 Policy Manual (Complies with education plan shall be developed for each youth ☒ ☐ ☐ state and federal law.) within five school days. (4) Upon enrollment, education staff shall comply with Lexipol 1002.4(c)(1) Policy Manual the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. 7052 Contra Costa SYTF PRO 23-24 Page 29 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Educational Reporting Lexipol 1002.4(i) Policy Manual (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Lexipol 1002.4(i) Policy Manual provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Lexipol 1002.4(n) Policy Manual (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Lexipol 1002.6 Policy Manual (1) The school and facility administrator should, whenever possible, collaborate with local post- It should be noted that several graduated secondary education providers to facilitate access to ☒ ☐ ☐ youths at each facility have been enrolled in educational and vocational opportunities for youth that Community Colleges. considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND Lexipol 1001.2 Policy Manual EXERCISE. Lexipol 1001 Procedure Manual The facility administrator shall develop and implement written policies and procedures for programs, Review of policy and procedures and daily recreation, and exercise for all youth. The intent is to schedule revealed compliance with this minimize the amount of time youth are in their rooms or regulation. Documentation of programs, their bed area. recreation, and exercise are documented on ☒ ☐ ☐ youth recreation and exercise forms. We reviewed ten (10) youth recreation and exercise forms from each facility which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Lexipol 1001.3 Policy Manual programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each A review of the documentation proved and ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which interviews with youth and staff revealed one hour shall be an outdoor activity, weather compliance with this regulation. permitting. A youth’s participation in programs, recreation, and Lexipol 1001.3 Policy Manual exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Lexipol 1001.3 Policy Manual ☒ ☐ ☐ be posted in the living units. 7052 Contra Costa SYTF PRO 23-24 Page 30 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, Lexipol 1001.3 Policy Manual recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and The Facility Annual Review of programs, relevant to the population. ☒ ☐ ☐ recreation, and exercise was completed by Probation Director Malkia Crowder on April 10, 2023. (a) Programs. All youth shall be provided with the Lexipol 1001.3 Policy Manual opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, A review of the youth recreation and exercise evidence-based, best practice interventions that are form and the posted daily schedule revealed culturally relevant and linguistically appropriate, or pro- youth are receiving a minimum of one hour of social interventions and activities designed to reduce structured programming daily. recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; Lexipol 1001.6 Policy Manual (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Lexipol 1001.5 Policy Manual for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and A review of the youth recreation and exercise ☒ ☐ ☐ entertainment. Activities shall be supervised and include form and the posted daily schedule revealed orientation and may include coaching of youth. youth are receiving a minimum of one hour of free recreation daily. (c) Exercise. All youth shall be provided with the Lexipol 1001.4 Policy Manual opportunity for at least one hour of large muscle activity each day. A review of the youth recreation and exercise ☒ ☐ ☐ form and the posted daily schedule revealed youth are receiving a minimum of one hour of outdoor exercise daily. The administrator/manager may suspend, for a period Lexipol 1001.3 Policy Manual not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7052 Contra Costa SYTF PRO 23-24 Page 31 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1372 RELIGIOUS PROGRAM Lexipol 1006.3 Policy Manual The facility administrator shall provide access to religious A review of the daily schedule revealed youth services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ can participate in alternative programming during the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Lexipol 1006.4.1 Policy Manual (b) availability of clergy; and, ☒ ☐ ☐ Lexipol 1006.4.1 Policy Manual (c) availability of religious diets. ☒ ☐ ☐ Lexipol 1006.6 Policy Manual 1373 WORK PROGRAM Lexipol 1004.2 Policy Manual The facility administrator shall develop policies and Lexipol 1004 Procedure Manual procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Lexipol 1007.3 Policy Manual The facility administrator shall develop and implement Lexipol 1007 Procedure Manual written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Review of policy and procedures and the receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ juvenile hall visitation logs revealed compliance with this regulation. members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Lexipol 1007.6(f)(1) Policy Manual the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Lexipol 1007.3 Policy Manual per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Lexipol 1007.8 Policy Manual minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Lexipol 1007.3 Policy Manual alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to youth but not as a replacement to in-person visits. 7052 Contra Costa SYTF PRO 23-24 Page 32 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1375 CORRESPONDENCE Lexipol 1000 Procedure Manual The facility administrator shall develop and implement Staff and youth interviewed as well as a written policies and procedures for correspondence ☒ ☐ ☐ review of the policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth Lexipol 1000.3 Policy Manual ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Lexipol 1000.3 Policy Manual (c) youth may correspond confidentially with state and Lexipol 1000.4 Policy Manual federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Lexipol 1000.6 Policy Manual in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Lexipol 1005.1 Policy Manual The administrator of each juvenile facility shall develop Lexipol 1005 Procedure Manual and implement written policies and procedures to provide youth with access to telephone communications. ☒ ☐ ☐ Staff and youth interviewed as well as review of the policy and procedures revealed compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES Lexipol 602.3 Policy Manual The facility administrator shall develop written procedures Lexipol 602 Procedure Manual to ensure the right of youth to have access to the courts and legal services. Such access shall include: ☒ ☐ ☐ Staff and youth interviewed as well as review of policy and procedures revealed compliance with this regulation. (a) access, upon request by the youth, to licensed Lexipol 602.3 Policy Manual ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Lexipol 602.3 Policy Manual ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Lexipol 602.3 Policy Manual ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Lexipol 600.1 Policy Manual The facility administrator shall develop and implement Lexipol 600 Procedure Manual written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use A review of the policy, procedures and of positive behavior interventions and supports. Discipline ☒ ☐ ☐ documentation revealed compliance with this shall be imposed at the least restrictive level which regulation. promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (b) daily shower, access to drinking fountain, toilet and Lexipol 600.2 Policy Manual ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (d) contact with parent or attorney; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (e) exercise; ☒ ☐ ☐ Lexipol 600.2 Policy Manual 7052 Contra Costa SYTF PRO 23-24 Page 33 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) medical services and counseling; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (g) religious services; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (h) clean and sanitary living conditions; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (i) the right to send and receive mail; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (j) education; and, ☒ ☐ ☐ Lexipol 600.2 Policy Manual (k) rehabilitative programming. ☒ ☐ ☐ Lexipol 600.2 Policy Manual The facility administrator shall establish rules of conduct Lexipol 600.1 Procedure Manual and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Lexipol 600.1 Procedure Manual The facility administrator shall develop and implement We reviewed five (5) due process hearings written policies and procedures for the administration of ☒ ☐ ☐ from the SYTF program. A review of policy discipline which shall include, but not be limited to: and procedures, and documentation revealed compliance with this regulation (a) designation of personnel authorized to impose Lexipol 600.1, 600.3 Procedure Manual ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Lexipol 600.3 Procedure Manual (c) definition of major and minor rule violations and their Lexipol 600.1, Procedure Manual ☒ ☐ ☐ consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Lexipol 600.2 Policy Manual ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Lexipol 600.1 Procedure Manual counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Lexipol 600.1 Procedure Manual be documented and require the following: ☒ ☐ ☐ A review of the documentation provided revealed compliance with this regulation. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Lexipol 601.1 Procedure Manual (2) accommodations provided to youth with Lexipol 600.1 Procedure Manual disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Lexipol 600.3 Procedure Manual ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Lexipol 600.3 Procedure Manual ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Lexipol 600.3 Procedure Manual ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Lexipol 600.3 Procedure Manual (g) violations that result in a removal from camp or Lexipol 600.3 Procedure Manual commitment program, but not a return to court, will ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 7052 Contra Costa SYTF PRO 23-24 Page 34 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1410 MANAGEMENT OF COMMUNICABLE Lexipol Policy 706.2 DISEASES. Lexipol Procedure 706.3 The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (b) Identification of relevant symptoms; ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (c) Referral for medical evaluation; ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (d) Treatment responsibilities during detention; ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (e) Coordination with public and private community- Lexipol Procedure Manual 706.3 ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Lexipol Procedure Manual 706.3 The policies and procedures shall be updated as Lexipol Procedure Manual 706.3 necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Lexipol 702.3 Youth Access to Health Care (EXCERPT) All youth housing units have a medical and The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to ☒ ☐ ☐ mental health lock box in the dayroom. establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Lexipol Policy 807.1 Youth Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Lexipol Policy 807.1 Youth Hygiene (2) Outer garments; ☒ ☐ ☐ Lexipol Policy 807.1 Youth Hygiene (3) New non-disposable underwear which shall Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by Lexipol Policy 807.1 Youth Hygiene local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Lexipol Policy 807.1 Youth Hygiene 7052 Contra Costa SYTF PRO 23-24 Page 35 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1482 CLOTHING EXCHANGE Lexipol Policy 807.6 Clothing Exchange The facility administrator shall develop and implement Interviews with youth and staff confirmed that written policies and site-specific procedures for the youth are provided their own underwear each cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ day. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Lexipol Policy 804 Vermin Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Lexipol Policy 807.9 Personal Hygiene of Youths There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; Lexipol Policy 807.9 Personal Hygiene of (a) Toothbrush; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (b) Toothpaste; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (c) Soap; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (d) Comb; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (e) Shaving implements; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (f) Deodorant; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (g) Lotion; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (h) Shampoo; and, ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (i) Post-shower conditioning hair products. ☒ ☐ ☐ Youths Youth shall not be required to share any personal care Lexipol Policy 807.9 Personal Hygiene of items listed in items (a) through (d). Liquid soap Youths provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7052 Contra Costa SYTF PRO 23-24 Page 36 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1486 PERSONAL HYGIENE Lexipol Policy 807.1 Youth Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Lexipol Policy 807.4 Youth Hygiene/Shaving Procedure Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Lexipol Policy 807.10 Barber and Cosmetology Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Lexipol Policy 807.9 Bedding Issue Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Lexipol Policy 807.9 Bedding Issue meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Lexipol Policy 807.9 Bedding Issue ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (d) One towel; and, ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (e) One blanket or more, up on request ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue 1501 BEDDING LINEN EXCHANGE Lexipol Policy 807.9 Bedding Issue The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Lexipol Policy 807.9 Bedding Issue ☒ ☐ ☐ once a month. 7052 Contra Costa SYTF PRO 23-24 Page 37 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1510 FACILITY SANITATION, SAFETY AND Lexipol Policy 800.1 Sanitation Inspections MAINTENANCE The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7052 Contra Costa SYTF PRO 23-24 Page 38 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☒ ☐ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☒ ☐ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers ☒ ☐ ☐ or “Scared Straight” programs) are not allowed in the Violation facility in a manner that allows contact with minors. 7052 Contra Costa SYTF PRO 23-24 Page 39 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7056 FACILITY NAME: Briones Youth Academy (BYA) Commitment Pathway FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Malkia Crowder, Probation Director; Tamara Gusman-Taylor, Probation Manager; Kira Faulkner, Probation Manager; Jessica Jones, Charge Nurse Contra Costa County; Brian Murtagh, School Principal; Greg Quesada, Institutional Supervisor II; Michelle Ladringan, Nurse Practitioner; Sy Coletto, Substance Abuse Counselor; Steven Blum, Probation Manager Mental Health Services; Chris Logwood, Juvenile Institution Officer (JIO) III; Ravin Nasilai, JIO I; Marcus Hill Jr., JIO III; Laurie Griffith, Institutional Supervisor II; LaTasha Jones, Institutional Supervisor FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 8-11, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Completed by Garth Robertshaw on BUILDING AND GROUNDS 12/7/2022. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire This was completed by William Pigozzo on clearance as required by Health and Safety Code Section ☒ ☐ ☐ 3/17/2023. 13146.1(a) and (b); (c) local health officer, inspection in accordance with Med/MH was completed on 3/14/2023. Health and Safety Code Section 101045; Nutrition was completed on 12/6/2022. ☒ ☐ ☐ Environmental was completed on 3/22/2023. (d) county superintendent of schools on the adequacy of Completed by Dane Caldwell-Holden, educational services and facilities as required in Section ☒ ☐ ☐ Director, Alternative Education Department, 1370; Santa Clara COE on 3/29/2023. (e) juvenile court as required by Section 209 of the Completed by Judge Wade M. Rhyne on ☒ ☐ ☐ Welfare and Institutions Code; and, 12/29/2022. (f) the Juvenile Justice Commission as required by JJC Inspection was completed on 8/10/2023. Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered in Chief Ehmen-Krause’s letter, dated April BSCC Note: Compliance with this section is determined 10, 2023. Lexipol Policy Manual 100.3, by receipt of the Chief Probation Officer’s certification 100.4, 100.5, and 100.6 also covers this letter confirming that all elements of regulation are met. regulation. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 1 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Employee Qualifications Lexipol Policy Manual 100.3, 100.4, 100.5, Each facility shall: and 100.6 covers this regulation. (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Chief Certification Letter. examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Chief Certification Letter. and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Chief Certification Letter. employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Chief Certification Letter. employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Lexipol policy and Procedure Manuals section 213.4 and 213 Staffing Plan address Each juvenile facility shall: this regulation. (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of youth including safety check records, grievances, and staff, and meet established standards and ☒ ☐ ☐ disciplinary actions, and incident reports. regulations; Also reviewed January and February 2023 staffing schedules for the facility. A review of these documents, as well as the policy and Procedure Manuals, revealed compliance with this regulation. (b) ensure that no required services shall be denied Lexipol 201.5 Policy Manual because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Lexipol 201.3 Policy Manual ensure adequate supervision of all staff members; ☒ ☐ ☐ A Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times Lexipol 213.3.1(c) Policy Manual who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the ☒ ☐ ☐ and PC 832 training; Supervisor’s absence, a Lead Juvenile Institution Officer (JIO) is identified on the roster and assumes the Supervisor’s role. (e) have at least one staff member present on each living Lexipol 201.4, 213.3.1(e) Policy Manual unit whenever there are youth in the living unit; ☒ ☐ ☐ Per the policy and Procedure Manual staff is always present in occupied housing units. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 2 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) have sufficient food service personnel relative to the Lexipol 201.5 Policy Manual number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Lexipol 201.5 Policy Manual medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Lexipol 201.3 Policy Manual continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ Daily schedules were reviewed to verify program needs. Staffing shall be in compliance with a compliance with this regulation. minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ This facility is not a Juvenile Hall. The duty for each 10 youth in detention; balance of this regulation has been deemed not applicable. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable. (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for ☐ ☐ ☒ This facility is not a Special Purpose Juvenile each 10 youth in detention; Hall. The balance of this regulation has been deemed not applicable. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 3 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Lexipol 201.3 Policy Manual (A) during the hours that youth are awake, one wide-awake youth supervision staff member on BYA population at the time of the inspection duty for each 15 youth in the camp population; ☒ ☐ ☐ was 16 youths all males.. A review of documentation revealed staffing ratios are always met. (B) during the hours that youth are confined to their Lexipol 201.3 Policy Manual room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Lexipol 201.3 Policy Manual members on duty at all times, regardless of the number of youth in residence, unless ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Lexipol 201.3, 213.3.1(d) Policy Manual duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio Lexipol 201.3 Policy Manual required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Lexipol 201.3 Policy Manual duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Lexipol 302 Procedure Manual AND TRAINING The elements of this regulation are covered (a) Prior to assuming any responsibilities each youth in Chief Ehmen-Krause’s letter, dated April supervision staff member shall be properly oriented to ☒ ☐ ☐ 10, 2023. their duties, including: (1) youth supervision duties; Lexipol 300.3.1 Policy Manual (2) scope of decisions they shall make; ☒ ☐ ☐ Lexipol 302.3 Policy Manual (3) the identity of their supervisor; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (4) the identity of persons who are responsible to Lexipol 300.3 Policy Manual ☒ ☐ ☐ them; 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 4 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) persons to contact for decisions that are beyond Lexipol 300.3 Policy Manual ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Lexipol 300.3 Policy Manual (b) Prior to assuming any responsibility for the Lexipol 300.3.1 Policy Manual supervision of youth, each youth supervision staff ☒ ☐ ☐ member shall receive a minimum of 40 hours of facility- All new full-time and temporary employees specific orientation, including: receive 56 hours of Introductory Training. (1) individual and group supervision techniques; ☒ ☐ ☐ Lexipol 300.3.1 Policy Manual (2) regulations and policies relating to discipline and Lexipol 300.3.1 Policy Manual rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☐ ☐ ☐ Lexipol 300.3.1 Policy Manual (4) suicide prevention and response to suicide Lexipol 300.3.1 Policy Manual ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Lexipol 300.3.1 Policy Manual techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Lexipol 300.3.1 Policy Manual ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (8) routine security measures, including facility Lexipol 300.3.1 Policy Manual ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Lexipol 300.3.1 Policy Manual ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Lexipol 300.3.1 Policy Manual (11) fire/life safety training ☒ ☐ ☐ Lexipol 300.3.1 Policy Manual (c) Prior to assuming sole supervision of youth, each Lexipol 302.4 Policy Manual youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Lexipol 302.4 Policy Manual supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Lexipol 402.6 Policy Manual Whenever there is a youth in a juvenile facility, there shall A review of documentation indicates that all be at least one wide awake person on duty at all times ☐ ☐ ☐ youth supervisory staff receive site-specific who meets the training standards established by the life safety training during orientation. Also, all Board for general fire and life safety which relate full-time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL County of Contra Costa Juvenile Detention Facility Policy, Procedures, and Operations All facility administrators shall develop, publish, and Manuals were provided prior to the date of implement a manual of written policies and procedures the comprehensive inspection. The manual that address, at a minimum, all regulations that are was administratively reviewed by Probation applicable to the facility. Such a manual shall be made Director Malkia Crowder on 8/4/2023. available to all employees, reviewed by all employees, ☐ ☐ ☐ and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Lexipol 100.4-100.16 Policy Manual ☒ ☐ ☐ communications and a description of job classifications; 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 5 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) responsibility of the probation department, purpose of Lexipol 102.3.2, 100.16, 100.10 Policy programs, relationship to the juvenile court, the Juvenile Manual Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Lexipol 100.4-100.16 Policy Manual (d) initial orientation and training program for employees; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (e) initial orientation, including safety and security issues Lexipol 305.4, 305.5, 300.3, 300.3.1 Policy and anti-discrimination policies, for support staff, contract Manual ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Lexipol 205.1 Policy Manual ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Lexipol 206.3 Policy Manual (2) legal and proper care of youth; ☒ ☐ ☐ Lexipol 205.2, 205.3 Policy Manual (3) maintenance of individual youth's records; ☒ ☐ ☐ Lexipol 205.3 Policy Manual (4) supply of information to the juvenile court and Lexipol 205.2 Policy Manual ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Lexipol 205.4 Policy Manual (g) ethical responsibilities; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (h) trauma-informed approaches; ☒ ☐ ☐ Lexipol 300.3.1 Policy Manual (i) culturally responsive approaches; ☒ ☐ ☐ Lexipol 300.3 Policy Manual (j) gender responsive approaches; ☒ ☐ ☐ Lexipol 201.3 Policy Manual (k) a non-discrimination provision that provides that all Lexipol 1006.5, 603.1, 606.1, 606.2 Policy youth within the facility shall have fair and equal access Manual to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Lexipol 513.4 Policy Manual chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Lexipol 501.5.5 Policy Manual Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Lexipol 304.3 Policy Manual sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Lexipol 402 and 402.3 Procedure Manual The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 6 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) monthly fire and life safety inspections by facility staff Lexipol 402.3(c) Policy Manual with two-year retention of the inspection record; We reviewed monthly fire safety inspections ☒ ☐ ☐ for the facility from January 2023 through July 2023. A review of documentation reveals compliance with this regulation. (c) fire prevention inspections as required by Health and Lexipol 402.3(b) Policy Manual Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ Fie Inspection was completed by William Pigozzo on 3/17/2023. (d) an evacuation plan; ☒ ☐ ☐ Lexipol 402.3(d) Policy Manual (e) documented fire drills not less than quarterly; Lexipol 402.3(e) Policy Manual We reviewed all fire drill inspections for the facility from January 2023 through July 2023. ☒ ☐ ☐ A review of documentation reveals compliance with this regulation. It should be noted the regulations require quarterly fire drills however the facility conducts monthly fire drills. (f) a written plan for the emergency housing of youth in Lexipol 402.3(f) Policy Manual ☒ ☐ ☐ the case of fire; and, (g) development of a fire suppression pre-plan in Lexipol 402.3(a) Policy Manual ☒ ☐ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW The Facility Annual Security Review was completed by Probation Director Malkia Each facility administrator shall develop policies and Crowder on April 10, 2023. procedures to annually review, evaluate, and document ☒ ☐ ☐ security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Lexipol 400.2 Policy Manual The facility administrator shall develop facility-specific ☒ ☐ ☐ Lexipol 400 Procedure Manual policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Lexipol 400.3 Policy Manual (b) civil disturbance, active shooter and terrorist Lexipol 400.3 Policy Manual ☒ ☐ ☐ attack; (c) fire and natural disasters; ☒ ☐ ☐ Lexipol 400.3, 402.1 Policy Manual (d) periodic testing of emergency equipment; ☒ ☐ ☐ Lexipol 400.3 Policy Manual (e) emergency evacuation of the facility; and ☒ ☐ ☐ Lexipol 400.3 Policy Manual Lexipol 402.6, Policy Manual On April 10, 2023, Probation Director Malkia (f) a program to provide all youth supervision staff ☒ ☐ ☐ Crowder submitted a memo to BSCC stating with an annual review of emergency procedures. all youth supervision staff reviewed the facility emergency procedures for 2023. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 7 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Lexipol 506.3 Policy Manual The facility administrator shall develop and implement Lexipol 506 Procedure Manual policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed the facility safety checks for the at random or varied intervals during hours when youth months of January, February, and March are asleep or when youth are in their rooms, confined in 2023. We also conducted a live review of the holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ facility safety checks during the inspection Supervision is not replaced, but may be supplemented walkthrough. by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive A review of documentation as well as the behavior and to summon aid in emergencies. All safety facility walkthrough revealed safety checks checks shall be documented with the actual time the are being completed at random or varied check is completed. intervals during the hours youth are confined to their rooms. 1329 SUICIDE PREVENTION PLAN Lexipol 707.4 Policy Manual The facility administrator, in collaboration with the Lexipol 707 Procedure Manual healthcare and behavioral/mental health administrators, shall plan and implement written policies and At the time of the inspection, the Facility has procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ not had a suicide attempt nor has a youth The plan shall consider the needs of youth experiencing been placed on any level of suicide watch. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Lexipol 707.12 Policy Manual 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Lexipol 701.3 Policy Manual Precautionary Protocols ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake Lexipol 707.12 Policy Manual processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Lexipol 707.1 Policy Manual intake screening process to be at risk of suicide shall ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to Lexipol 707.3 Procedure Manual ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Lexipol 707.1 Policy Manual ☒ ☐ ☐ assessment and/or services. (d) Procedures for monitoring of youth identified at risk Lexipol 707.3 Procedure Manual ☒ ☐ ☐ for suicide. (e) Safety Interventions Lexipol 707.4 Procedure Manual (1) Procedures to address intervention protocols for ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: (A) Housing consideration ☒ ☐ ☐ Lexipol 707.2 Policy Manual (B) Treatment strategies including trauma- Lexipol 707.4 Policy Manual ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff Lexipol 707.4 Policy Manual how to respond to youth who exhibit suicidal ☒ ☐ ☐ behaviors. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 8 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Communication Lexipol 707.2 Procedure Manual (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information Lexipol 707.2 Procedure Manual sharing about youth at risk for suicide with youth ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Lexipol 707.9 Policy Manual Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Lexipol 707.9 Policy Manual ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Lexipol 707.9 Policy Manual ☒ ☐ ☐ youth. (h) Documentation Lexipol 707.8.2 Policy Manual (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Lexipol 707.4 Policy Manual opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Lexipol 103.1 Policy Manual Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ No legal action was reported during this inspection cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Lexipol 522.3 Policy Manual OF A YOUTH WHILE DETAINED Lexipol 522 Procedure Manual (1) Death of a Youth. (a) The facility administrator, in cooperation with No death and/or serious illness or injury the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ reported at the time of the inspection. procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Lexipol 523.3 Policy Manual the facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 9 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) The administrator of the facility shall provide to Lexipol 522.3 Policy Manual the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Lexipol 707.11 Policy Manual from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Lexipol 806.6 Policy Manual (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Lexipol 500.3 Policy Manual Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ Lexipol 500 Procedure Manual days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Lexipol 500.3 Policy Manual When the number of youth detained in a living unit of a Lexipol 500 Procedure Manual juvenile facility exceeds its rated capacity for more than ☐ ☐ ☐ fifteen (15) calendar days in a month, the facility BYA rated capacity is 30. administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Lexipol 501 Procedure Manual The facility administrator shall develop and implement We reviewed ten (10) youth admittance written policies and procedures for admittance of youth packages from the Juvenile Hall. Review of that emphasize respectful and humane engagement the documentation provided and policy and with youth, and reflect that the admission process may Procedure Manuals revealed compliance be traumatic to youth who may have already ☒ ☐ ☐ with this regulation. experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and It should be noted youth that who are literacy needs of youth. In addition to the requirements assigned and transferred to the camp do not of Sections 1324 and 1430 of these regulations: go through another admittance process. (a) the admittance process shall include: Lexipol 501.8 Policy Manual (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of ☒ ☐ ☐ Youth phone calls upon admittance are Welfare and Institution Code Section 627; documented on the Youth Adjustment Record form. Lexipol 501.9 Policy Manual (2) Offer of a shower; ☐ ☐ ☒ Not Applicable as BYA youth are transferred from a JH bed to a BYA bed. (3) Documented secure storage of personal Lexipol 501.7, 501.7.2 Policy Manual ☒ ☐ ☐ belongings; 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 10 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Lexipol 501.5.6, 501.9 Policy Manual Not Applicable as BYA youth are transferred (4) Offer of food upon arrival; ☐ ☐ ☒ from a JH bed to a BYA bed. (5) Screening for physical and behavioral health Lexipol 701.4(a), 701.4(c) Policy Manual and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Lexipol 701.4(f) Policy Manual disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Lexipol 211.1.1 Policy Manual Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Lexipol Policy Manual 501.2 (b) juvenile hall administrators shall establish written Lexipol 501.3(h) Policy Manual criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Lexipol 501.5.4 Policy Manual juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform ☒ ☐ ☐ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Lexipol 501.5.4 Policy Manual that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Lexipol 502.4 Policy Manual ABUSE Lexipol 502 Procedure Manual The facility administrator shall develop and implement written policies and procedures to reduce the risk of We reviewed ten (10) Vulnerability sexual abuse by or upon youth. The policy shall require Assessment Instrument forms from the facility staff to assess each youth within 72 hours of Juvenile Hall. A review of the documentation admission based on the following information: provided, and the Policy and Procedure ☒ ☐ ☐ Manual revealed compliance with this regulation. It should be noted that BYA youth screening for the risk of sexual abuse is completed upon admittance to the facility. There’s not an additional assessment upon assignment to the BYA program. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (b) Gender nonconforming appearance or manner; or Lexipol 502.3 Policy Manual identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (d) Age; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (e) Level of emotional and cognitive development; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (f) Physical size and stature; ☐ ☐ ☐ Lexipol 502.3 Policy Manual (g) Mental illness or mental disabilities; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Lexipol 502.3 Policy Manual 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 11 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (i) Physical disabilities; ☒ ☐ ☐ Lexipol 502.3 Policy Manual (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Lexipol 502.3 Policy Manual (k) Any other specific information about the individual Lexipol 502.3 Policy Manual youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Lexipol 502.4 Policy Manual conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Lexipol 502.3 Policy Manual controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Lexipol 519.1 Policy Manual The facility administrator shall develop and implement Lexipol 519 Procedure Manual written policies and procedures for release of youth from custody which provide for: We reviewed ten (10) Youth Release Authorization Record forms from the BYA ☒ ☐ ☐ program. We also reviewed ten (10) youth Personal Property Record forms from the BYA program. A review of the documentation provided, and the Policy and Procedure Manual revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ Lexipol 519.4.(a)(b) Policy Manual Lexipol 519.4(d) Policy Manual (b) return of personal clothing and valuables; ☒ ☐ ☐ Documented on the youth personal property record form. Lexipol 519.4(d) Policy Manual (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Documented on the release authorization form. (d) notification to the facility health care provider in Lexipol 519.4(c) Policy Manual accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Lexipol 519.4(n) Policy Manual (f) notification of facility mental health personnel. ☒ ☐ ☐ Lexipol 519.4(m) Policy Manual The facility administrator shall develop and implement Lexipol 519.4(c) Policy Manual policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Lexipol 519.5 Policy Manual written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 12 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352 CLASSIFICATION Lexipol 502.2 Policy Manual The facility administrator shall develop and implement Lexipol 502 Procedure Manual written policies and procedures on classification of youth for the purpose of determining housing placement in the We reviewed ten (10) Sierra Intake facility. ☒ ☐ ☐ Classification sheets from the BYA program. Such procedures shall: A review of the documentation provided, and the Policy and Procedure Manual revealed compliance with this regulation. (a) provide for the safety of the youth, other youth, Lexipol 502.3, 502.5, 501.5.3 Policy Manual facility staff, and the public by placing youth in the appropriate, least restrictive housing and program The Sierra/Admissions Juvenile Institution settings. Housing assignments shall consider the need ☒ ☐ ☐ Officer (JIO) will appropriately classify youth for single, double or dormitory assignment or location upon admission. Any overrides of a youth within the dormitory; classification must be approved by an Institution Supervisor I (IS1). (b) consider facility populations and physical design of Lexipol 502.6 Policy Manual ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Lexipol 502.5 Policy Manual admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Lexipol 502.3 Policy Manual provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth Lexipol 606.2 Policy Manual from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Lexipol 502.3, 502.8 Policy Manual transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 13 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Lexipol 501, 502, 807 Procedure Manuals The facility administrator shall develop written policies We reviewed the Transgender/Intersex Youth and procedures ensuring respectful and equitable Preference form. A review of the form treatment of transgender and intersex youth. The provided, and The Policy and Procedure policies shall provide that: ☒ ☐ ☐ Manual revealed compliance with this regulation. It should be noted the Facility has not had to use this form thus far this inspection cycle. (a) Facility staff shall respect every youth’s gender Lexipol 501.5 Policy Manual identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Lexipol 807.6.1 Policy Manual themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Lexipol 502.8 Policy Manual best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Lexipol 702.7(f) Policy Manual and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Lexipol 807.12 Policy Manual necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Lexipol 516.6 Policy Manual youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 14 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1353 ORIENTATION Lexipol 503 Procedure Manual The facility administrator shall develop and implement We reviewed ten (10) video orientation sign- written policies and procedures to orient a youth prior to off forms from the Juvenile Hall. We also placement in a living area. Both written and verbal reviewed ten (10) youth Treatment Program information shall be provided and supplemented with Orientation forms from the BYA program. A video orientation if feasible. Provision shall be made to review of the documentation provided, and provide accessible orientation information to all detained the Policy and Procedure Manual revealed youth including those with disabilities, limited literacy, or compliance with this regulation. English language learners. Orientation shall include information that addresses: Each youth is provided a Youth Handbook during the booking process. Each youth is ☒ ☐ ☐ also provided with a Youth Rights Handbook. It should be noted that the youth handbook and youth rights handbook are well written, easy to read, and contain excellent information for youth at each program within the Facility. It should be noted that a youth assigned to the BYA program will have an orientation/overview of the program with their assigned JIO during their initial meeting. (a) facility rules including contraband and searches and Lexipol 503.4(a) Policy Manual disciplinary procedures; ☒ ☐ ☐ It should be noted this section of the regulation (a) through (t) is documented within the youth handbook. (b) facility’s system of positive behavior interventions Lexipol 503.4(b) Policy Manual and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Lexipol 503.4(n) Policy Manual facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Lexipol 503.4(v) Policy Manual (e) the existence of the grievance procedure, the steps Lexipol 503.4(e) Policy Manual that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Lexipol 503.4(i) Policy Manual ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental Lexipol 503.4(f) Policy Manual ☒ ☐ ☐ health care; (h) access to education, religious services, and Lexipol 503.4(j)(q) Policy Manual ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Lexipol 503.4(h) Policy Manual (j) opportunity for personal hygiene and daily showers Lexipol 503.4(d) Policy Manual ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Lexipol 503.4(c) Policy Manual ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Lexipol 503.4(k)(x) Policy Manual ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Lexipol 503.4(1)(w) Policy Manual ☒ ☐ ☐ chemical agents and room confinement; 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 15 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (n) immigration legal services; ☒ ☐ ☐ Lexipol 503.4(p) Policy Manual (o) emergencies including evacuation procedures; ☒ ☐ ☐ Lexipol 503.4(r) Policy Manual (p) non-discrimination policy and the right to be free from Lexipol 503.4(u) Policy Manual physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Lexipol 503.4(g)(1) Policy Manual ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Lexipol 503.4(h) Policy Manual ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Lexipol 503.4(y) Policy Manual information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Lexipol 503.4(z) Policy Manual 15 Minimum Standards for Juvenile Facilities. Access to Title 15 is explained to the youth ☒ ☐ ☐ during orientation. Upon request, Title 15 is accessible in each housing unit or dormitory at each facility. 1354 SEPARATION Lexipol 502, 601 Procedure Manual The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures that address: (a) separation of youth for reasons that include, but are Lexipol 502.8.1 Policy Manual not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and When there is a need for a youth to be protective custody. ☒ ☐ ☐ separated from the group, they are placed on a Safety Plan. Safety Plans provide the minimum Title 15 requirements for programming, exercise, and recreation. (b) consideration of positive youth development and Lexipol 502.8.1 Policy Manual ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Lexipol 502.8.1 Policy Manual privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Lexipol 601.2 Policy Manual ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Lexipol 601.2 Policy Manual separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Lexipol 601.3 Policy Manual of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 16 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Lexipol 601.1 Policy Manual (a) The facility administrator shall develop and Lexipol 601 Procedure Manual implement written policies and procedures addressing the confinement of youth in their room that are We reviewed ten (10) youth Room consistent with Welfare and Institutions Code Section Separation Checklist forms from the Facility. 208.3. The placement of a youth in room confinement A review of the Policy and Procedure Manual shall be accomplished in accordance with the following and the documentation provided revealed guidelines: compliance with this regulation. ☒ ☐ ☐ During the inspection, it was discussed that youth who are placed on a Safety Plan following the removal from room separation shall eat all meals outside of the youth room. During mealtimes, the youth could be separated from the group but not placed within a locked room for the purpose of eating if not on room separation. (1) Room confinement shall not be used before Lexipol 601.2 Policy Manual other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Lexipol 601.2 Policy Manual purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Lexipol 601.3 Policy Manual that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Lexipol 601.2 Policy Manual confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one It should be noted that the Facility initiates or more of the following: ☒ ☐ ☐ the following protocols after a youth has been on room separation past three (3) hours which is above and beyond the regulation time of four (4) hours. (1) Return the youth to general population. ☒ ☐ ☐ Lexipol 601.3 Policy Manual (2) Consult with mental health or medical staff. ☒ ☐ ☐ Lexipol 601.3 Policy Manual (3) Develop an individualized plan that includes the Lexipol 601.3 Policy Manual goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Lexipol 601.2 Policy Manual four hours, staff shall do each of the following: During the current inspection cycle, no youth at the Facility has been held beyond four (4) ☒ ☐ ☐ hours of room confinement. Youth are instead placed on Safety Plans which provide the minimum Title 15 requirements for programming, exercise, and recreation. (A) Document the reasons for room confinement Lexipol 601.2 Policy Manual and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Lexipol 601.3 Policy Manual the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 17 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) Obtain documented authorization by the Lexipol 601.2 Policy Manual facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Lexipol 502.5 Policy Manual single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Lexipol 601.2 Policy Manual ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Lexipol 601.2 Policy Manual conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Lexipol 601.2 Policy Manual extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Lexipol 502.5.1 Policy Manual placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Lexipol 504 Procedure Manual The facility administrator shall develop and implement Each youth detained at the Facility is written policies and procedures for assessment and assigned a Juvenile Institution Officer (JIO) case planning. within four days of admission. The JIO then completes a youth preliminary assessment and case plan within seven days of assignment. The assessments include ☒ ☐ ☐ descriptions of the youth issues and place an emphasis on the youth’s strengths. Reviewed ten (10) youth preliminary assessments and case plans. A review of the documentation provided revealed compliance with this regulation. (a) Assessment: Lexipol 504.3 Policy Manual The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 18 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Institutional Case Plan: Lexipol 504.3.1 Policy Manual (1) A case plan shall be developed for each youth ☒ ☐ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Lexipol 504.3.1 Policy Manual ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Lexipol 504.3.1(c) Policy Manual ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Lexipol 504.3.1(b) Policy Manual a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Lexipol 504.3.1(c) Policy Manual the objectives, including periodic review and discussion of the plan with the youth; Following the youth’s preliminary assessment and case plan, the assigned JIO meets with ☒ ☐ ☐ the youth weekly to discuss their case plan and progress toward goals. Reviewed five (5) BYA program assessments and case plans. A review of the documentation provided revealed compliance with this regulation. (4) a transition plan, the contents of which shall be Lexipol 504.3.1(b) Policy Manual subject to existing resources, shall be developed for ☒ ☐ ☐ post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Lexipol 504.3.1(a) Policy Manual plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Lexipol 504, 704 Procedure Manual The facility administrator shall develop and implement We reviewed five (5) youth weekly casework written policies and procedures ensuring the availability records from the BYA program. A review of of appropriate counseling and casework services for all the documentation provided revealed youth. Policies and procedures shall ensure: compliance with this regulation. ☒ ☐ ☐ It should be noted each facility holds a Multidisciplinary Team (MDT) every Wednesday with probation, school, mental health, and medical staff to discuss youth documented needs. (a) youth will receive assistance with needs or concerns Lexipol 704.2 Policy Manual ☒ ☐ ☐ that may arise; (b) youth will receive assistance in requesting contact Lexipol 504.3 Policy Manual with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Lexipol 504.3.1(b) Policy Manual ☒ ☐ ☐ to meet the youth’s needs. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 19 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE Lexipol 514.1, 702 Procedure Manual The facility administrator, in cooperation with the We reviewed five (5) hands-on use of force responsible physician, shall develop and implement reports from the BYA program. Review of written policies and procedures for the use of force, the policy, procedure, and documentation which may include chemical agents. Force shall never revealed compliance with this regulation. It be applied as punishment, discipline, retaliation or ☒ ☐ ☐ should be noted each report reviewed treatment. contained staff efforts to de-escalate the (a) At a minimum, each facility shall develop policies and incident and command calls given to the procedures which: youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Lexipol 514.1.1 Policy Manual reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including Lexipol 514.3.2 Policy Manual both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Lexipol 514.1 Policy Manual ☒ ☐ ☐ expressly prohibited by the facility. (4) describe the requirements of staff to report any Lexipol 514.3.7 Policy Manual inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Lexipol 206.2, 206.3 Policy Manual includes time period and procedure for documenting and reporting the use of force, including reporting Lexipol 100.7 Procedure Manual requirements of management and line staff and procedures for reviewing and tracking use of force Technical assistance was provided regarding incidents by supervisory and or management staff, ☒ ☐ ☐ a formal process for conducting a debriefing which include procedures for debriefing a particular following use-of-force incidents. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Lexipol 514.3.7 Policy Manual ☒ ☐ ☐ investigating unreasonable use of force. (7) define the role, notification, and follow-up Lexipol 514.3.4 Policy Manual procedures required after use of force incidents for medical, mental health staff and parents or legal Notification to parents, medical, and guardians. ☒ ☐ ☐ behavioral health is documented on the Building Supervisor Incident Review and Critique form. Review of documentation revealed compliance with this regulation. (8) describe the limitations of use of force on pregnant Lexipol 702.6.2, 514.3.2(a) Policy Manual youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 20 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facilities that authorize chemical agents as a force Lexipol 303.3, 514.4(a) Policy Manual option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and We reviewed five (5) chemical agent use of the approved method of deployment for those force reports from the BYA program. A chemical agents. review of policy, procedure, and documentation revealed compliance with this regulation. It should be noted that each report reviewed contained staff efforts to de- ☒ ☐ ☐ escalate the incident and command calls given to the youth prior to deploying OC spray to protect the safety of the youth and the facility. It should also be noted that each report contained detailed information regarding the decontamination process of the youth. During the decontamination process youth are attended to by staff until they self- disclose, and they are no longer suffering the effects of the chemical agent. (2) mandate that chemical agents only be used when Lexipol 514.3.2 Policy Manual there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Lexipol 514.4(f) Policy Manual timelines for decontamination from chemical agents. This shall include that youth who have been exposed During the decontamination process youth ☒ ☐ ☐ to chemical agents shall not be left unattended until are attended to by staff until they self- that youth is fully decontaminated or is no longer disclose, they are no longer suffering the suffering the effects of the chemical agent. effects of the chemical agent. (4) define the role, notification, and follow-up Lexipol 514.4(f) Policy Manual procedures required after use of force incidents involving chemical agents for medical, mental health Notification to parents, medical, and staff and parents or legal guardians. ☒ ☐ ☐ behavioral health is documented on the Building Supervisor Incident Review and Critique form. Review of documentation revealed compliance with this regulation. (5) provide for the documentation of each incident of Lexipol 514.4(c) Policy Manual use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Lexipol 514.3.6 Policy Manual require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate Lexipol 302.1 Procedure Manual that address: (1) known medical and behavioral health conditions Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ application. (3) signs or symptoms that should result in Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Lexipol 514.4(a)(3) Policy Manual ☒ ☐ ☐ the use of perishable skills. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 21 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) timelines the facility uses to define regular Lexipol 707.12 Policy Manual ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Lexipol 515.1.1 Policy Manual The facility administrator, in cooperation with the Lexipol 515 Procedure Manual responsible physician and mental health director, shall develop and implement written policies and procedures We reviewed several incident reports from for the use of restraint devices. Restraint devices the Facility in which physical restraints were include any devices which immobilize a youth's ☒ ☐ ☐ applied to a youth. A review of the extremities and/or prevent the youth from being documentation provided, and the Policy and ambulatory. Procedure Manual revealed compliance with this regulation. Physical restraints may be used only for those youth Lexipol 515.2, 515.3 Policy Manual who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Lexipol 515.3 Policy Manual discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Lexipol 515.4 Policy Manual handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Lexipol 515.3 Policy Manual of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Lexipol 515.3 Policy Manual retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Lexipol 515.3 Policy Manual possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Lexipol 515.8 Policy Manual to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 22 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In addition to the requirements above, policies and Lexipol 515.8 Policy Manual procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Lexipol 515.3 Policy Manual ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Lexipol 515.2 Policy Manual (d) signs or symptoms which should result in immediate Lexipol 515.3 Policy Manual ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Lexipol 515.6 Policy Manual ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Lexipol 515.3 Policy Manual restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Lexipol 515.3 Policy Manual (h) exercising of extremities. ☒ ☐ ☐ Lexipol 515.6 Policy Manual 1358.5 USE OF RESTRAINT DEVICES FOR Lexipol 515 Procedure Manual MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. Review of policy and procedures manual revealed compliance with this regulation. It The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health ☒ ☐ ☐ should be noted that restraint devices for movement and transportation have not been director, shall develop and implement written policies used during this inspection cycle. and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Lexipol 515.1.1, 515.3 Policy Manual approved to utilize restraint devices and the required ☒ ☐ ☐ training. (b) the circumstances leading to the application of Lexipol 515.8, 515.5 Policy Manual ☒ ☐ ☐ restraints must be documented. (c) an individual assessment of the need to apply Lexipol 515.4 Policy Manual restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Lexipol 515.3 Policy Manual with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Lexipol 515.5 Policy Manual accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Although the facility has a safety room it is not utilized to house youth for any purpose. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 23 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 24 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1360 SEARCHES Lexipol 516.1 Procedure Manual The facility administrator shall develop and implement We reviewed ten (10) strip search written policies and procedures governing the search of authorization forms from the Facility. Review youth, the facility, and visitors. Policies and procedures of the documentation provided and policy shall provide that: and Procedure Manuals revealed compliance with this regulation. ☒ ☐ ☐ During the inspection, we provided technical assistance regarding articulable facts of reasonable suspicion to conduct a strip search of a youth. It should be noted none of the Search Authorization forms reviewed involved a BYA youth. (a) Searches shall be conducted to ensure the safety Lexipol 516.2 Policy Manual and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Lexipol 516.1 Policy Manual preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Lexipol 516.1 Policy Manual ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be Lexipol 516.2 Policy Manual ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only Lexipol 516.5.1(a) Policy Manual be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Lexipol 516.6 Policy Manual ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Lexipol 516.5.2 Policy Manual are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Lexipol 607 Policy Manual The facility administrator shall develop and implement Lexipol 607 Procedure Manual written policies and procedures whereby any youth may appeal and have resolved grievances relating to any A review of the documentation provided, and condition of confinement, including but not limited to the Policy and Procedure Manual revealed health care services, classification decisions, program compliance with this regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or Technical assistance was provided regarding violations of the nondiscrimination policy. There shall be ☒ ☐ ☐ the facility grievance form. We discussed no time limit on filing grievances. Policies and concerns with the form with the procedures shall include provisions whereby the facility Administration and suggested removing “date manager ensures: assigned to Supervisor” from the form. To ensure ongoing compliance with this regulation the facility revised the form and implemented the new form during the inspection. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 25 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) a grievance form and instructions for registering a Lexipol 607.3 Policy Manual grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Lexipol 607.2 Procedure Manual the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There’s a confidential lock box located within each housing unit of the Facility. (c) resolution of the grievance at the lowest appropriate Lexipol 607.4 Policy Manual ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Lexipol 607.3, 607.4.2 Policy Manual grievances within three (3) business days, grievances ☒ ☐ ☐ that relate to health and safety issues must be The grievance form was revised to ensure addressed immediately; ongoing compliance with this regulation. (1) The youth may elect to be present to explain Lexipol 607.4.5 Policy Manual his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Lexipol 607.4.5 Policy Manual ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Lexipol 607.3 Policy Manual ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Lexipol 607.4.3 Policy Manual grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Lexipol 607.4.2 Policy Manual business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; The grievance form was revised to ensure and, ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external Lexipol 607.5 Policy Manual ☒ ☐ ☐ methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns Lexipol 607.5 Policy Manual of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Lexipol 206.5.1 Policy Manual A written report of all incidents which result in physical Lexipol 206 Procedure Manual harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ We reviewed five (5) incident reports from the maintained. Such written record shall be prepared by the BYA program. A review of the staff and submitted to the facility manager by the end of documentation provided revealed compliance the shift, unless additional time is necessary and with this regulation. authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Lexipol 521.3 Policy Manual DNA SPECIMENS, SAMPLES, IMPRESSIONS Lexipol 521 Procedure Manual (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 26 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) For the purpose of this section, the “use of Lexipol 514.1.1, 514.3.5 Policy Manual reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Lexipol 521.5 Policy Manual efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Lexipol 521.5, 521.5.2 Policy Manual authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Lexipol 521.5.1 Policy Manual extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Lexipol 1002 Policy Manual entire policy section (a) School Programs The County Board of Education shall provide for the Lexipol 1002 Procedure Manual administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee Review of policy and procedures, youth and pursuant to applicable State laws. The school and facility staff interviews, and school daily schedules administrators shall develop and implement written policy revealed compliance with this regulation. and procedures to ensure communication and coordination between educators and probation staff. An annual review of the facility education Culturally responsive and trauma-informed approaches program was completed by Dane Caldwell- should be applied when providing instruction. Education Holden, Director, Alternative Education staff should collaborate with the facility administrator to Department, Santa Clara COE on 3/29/2023. use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 27 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Required Elements Lexipol 1002.1, 1002.3 Policy Manual The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Lexipol 1002.3(a) Policy Manual program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Lexipol 1002.1 Policy Manual Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Lexipol 1002.5 Policy Manual Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Lexipol 1002.6, 1002.4(o) Policy Manual ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Lexipol 1002.5 Policy Manual Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Lexipol 1002.5 Policy Manual who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Lexipol 1002.5 Policy Manual State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Lexipol 1002.4(k) Policy Manual of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Lexipol 1002.7 Policy Manual (1) Positive behavior management will be implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Lexipol 1002.7 Policy Manual decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 28 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Except as otherwise provided by the State Lexipol 1002.7 Policy Manual Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Lexipol 1002.4(a) Policy Manual education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Lexipol 1002.4(a) Policy Manual (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Lexipol 1002.6(a), 1002.4(m) Policy Manual afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Lexipol 1002.4(c)(1) Policy Manual (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Lexipol 1002.4(c)(1) Policy Manual (B) Home Language Survey and the results of the Lexipol 1002.4(m) Policy Manual ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Lexipol 1002.3 Policy Manual defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Lexipol 1002.7 Policy Manual (2) Youth will be immediately enrolled in school. Lexipol 1002.1 Policy Manual Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Lexipol 1002.1 Policy Manual (comply with education plan shall be developed for each youth ☒ ☐ ☐ state and federal law) within five school days. (4) Upon enrollment, education staff shall comply with Lexipol 1002.4(c)(1) Policy Manual the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 29 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Educational Reporting Lexipol 1002.4(i) Policy Manual (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Lexipol 1002.4(i) Policy Manual provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Lexipol 1002.4(n) Policy Manual (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Lexipol 1002.6 Policy Manual (1) The school and facility administrator should, whenever possible, collaborate with local post- It should be noted that several graduate secondary education providers to facilitate access to ☒ ☐ ☐ youths at each facility have been enrolled in educational and vocational opportunities for youth that Community Colleges. considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND Lexipol 1001.2 Policy Manual EXERCISE. Lexipol 1001 Procedure Manual The facility administrator shall develop and implement written policies and procedures for programs, Review of policy and procedures and daily recreation, and exercise for all youth. The intent is to schedule revealed compliance with this minimize the amount of time youth are in their rooms or regulation. Documentation of programs, their bed area. recreation, and exercise are documented on ☒ ☐ ☐ youth recreation and exercise forms. We reviewed ten (10) youth recreation and exercise forms from each facility which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Lexipol 1001.3 Policy Manual programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Review of documentation proved and ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which interviews with youth and staff revealed one hour shall be an outdoor activity, weather compliance with this regulation. permitting. A youth’s participation in programs, recreation, and Lexipol 1001.3 Policy Manual exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Lexipol 1001.3 Policy Manual ☒ ☐ ☐ be posted in the living units. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 30 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, Lexipol 1001.3 Policy Manual recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and The Facility Annual Review of programs, relevant to the population. ☒ ☐ ☐ recreation, and exercise was completed by Probation Director Malkia Crowder on April 10, 2023. (a) Programs. All youth shall be provided with the Lexipol 1001.3 Policy Manual opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, A review of the youth recreation and exercise evidence-based, best practice interventions that are form and the posted daily schedule revealed culturally relevant and linguistically appropriate, or pro- youth are receiving a minimum of one-hour social interventions and activities designed to reduce structured programming daily. recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; Lexipol 1001.6 Policy Manual (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Lexipol 1001.5 Policy Manual for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and A review of the youth recreation and exercise ☒ ☐ ☐ entertainment. Activities shall be supervised and include form and the posted daily scheduled orientation and may include coaching of youth. revealed youth are receiving a minimum of one-hour free recreation daily. (c) Exercise. All youth shall be provided with the Lexipol 1001.4 Policy Manual opportunity for at least one hour of large muscle activity each day. A review of the youth recreation and exercise ☒ ☐ ☐ form and the posted daily scheduled revealed youth are receiving a minimum of one-hour outdoor exercise daily. The administrator/manager may suspend, for a period Lexipol 1001.3 Policy Manual not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 31 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1372 RELIGIOUS PROGRAM Lexipol 1006.3 Policy Manual The facility administrator shall provide access to religious A review of the daily schedule revealed youth services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ can participate in alternative programming during the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Lexipol 1006.4.1 Policy Manual (b) availability of clergy; and, ☒ ☐ ☐ Lexipol 1006.4.1 Policy Manual (c) availability of religious diets. ☒ ☐ ☐ Lexipol 1006.6 Policy Manual 1373 WORK PROGRAM Lexipol 1004.2 Policy Manual The facility administrator shall develop policies and Lexipol 1004 Procedure Manual procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Lexipol 1007.3 Policy Manual The facility administrator shall develop and implement Lexipol 1007 Procedure Manual written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to A review of the policy and procedures, and receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ the juvenile hall visitation logs revealed compliance with this regulation. members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Lexipol 1007.6(f)(1) Policy Manual the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Lexipol 1007.3 Policy Manual per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Lexipol 1007.8 Policy Manual minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Lexipol 1007.3 Policy Manual alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to the youth but not as a replacement for in-person visits. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 32 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1375 CORRESPONDENCE Lexipol 1000 Procedure Manual The facility administrator shall develop and implement Staff and youth interviewed as well as a written policies and procedures for correspondence ☒ ☐ ☐ review of policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth Lexipol 1000.3 Policy Manual ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Lexipol 1000.3 Policy Manual (c) youth may correspond confidentially with state and Lexipol 1000.4 Policy Manual federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Lexipol 1000.6 Policy Manual in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Lexipol 1005.1 Policy Manual The administrator of each juvenile facility shall develop Lexipol 1005 Procedure Manual and implement written policies and procedures to provide Staff and youth interviewed as well as a youth with access to telephone communications. ☒ ☐ ☐ review of policy and procedures revealed compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES Lexipol 602.3 Policy Manual The facility administrator shall develop written procedures Lexipol 602 Procedure Manual to ensure the right of youth to have access to the courts and legal services. Such access shall include: ☒ ☐ ☐ Staff and youth interviewed as well as a review of policy and procedures revealed compliance with this regulation. (a) access, upon request by the youth, to licensed Lexipol 602.3 Policy Manual ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Lexipol 602.3 Policy Manual ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Lexipol 602.3 Policy Manual ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Lexipol 600.1 Policy Manual The facility administrator shall develop and implement Lexipol 600 Procedure Manual written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use A review of policy, procedures, and of positive behavior interventions and supports. Discipline ☒ ☐ ☐ documentation revealed compliance with this shall be imposed at the least restrictive level which regulation. promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (b) daily shower, access to drinking fountain, toilet and Lexipol 600.2 Policy Manual ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (d) contact with parent or attorney; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (e) exercise; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (f) medical services and counseling; ☒ ☐ ☐ Lexipol 600.2 Policy Manual 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 33 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) religious services; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (h) clean and sanitary living conditions; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (i) the right to send and receive mail; ☒ ☐ ☐ Lexipol 600.2 Policy Manual (j) education; and, ☒ ☐ ☐ Lexipol 600.2 Policy Manual (k) rehabilitative programming. ☒ ☐ ☐ Lexipol 600.2 Policy Manual The facility administrator shall establish rules of conduct Lexipol 600.1 Procedure Manual and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Lexipol 600.1 Procedure Manual The facility administrator shall develop and implement We reviewed five (5) due process hearings written policies and procedures for the administration of ☒ ☐ ☐ from the BYA program. A review of policy, discipline which shall include, but not be limited to: procedures, and documentation revealed compliance with this regulation. (a) designation of personnel authorized to impose Lexipol 600.1, 600.3 Procedure Manual ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Lexipol 600.3 Procedure Manual (c) definition of major and minor rule violations and their Lexipol 600.1, Procedure Manual ☒ ☐ ☐ consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Lexipol 600.2 Policy Manual ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Lexipol 600.1 Procedure Manual counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Lexipol 600.1 Procedure Manual be documented and require the following: ☒ ☐ ☐ A review of the documentation provided revealed compliance with this regulation. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Lexipol 601.1 Procedure Manual (2) accommodations provided to youth with Lexipol 600.1 Procedure Manual disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Lexipol 600.3 Procedure Manual ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Lexipol 600.3 Procedure Manual ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Lexipol 600.3 Procedure Manual ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Lexipol 600.3 Procedure Manual (g) violations that result in a removal from camp or Lexipol 600.3 Procedure Manual commitment program, but not a return to court, will ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 34 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1410 MANAGEMENT OF COMMUNICABLE Lexipol Policy 706.2 DISEASES. Lexipol Procedure 706.3 The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (b) Identification of relevant symptoms; ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (c) Referral for medical evaluation; ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (d) Treatment responsibilities during detention; ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (e) Coordination with public and private community- Lexipol Procedure Manual 706.3 ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Lexipol Procedure Manual 706.3 (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Lexipol Procedure Manual 706.3 The policies and procedures shall be updated as Lexipol Procedure Manual 706.3 necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Lexipol 702.3 Youth Access to Health Care (EXCERPT) All youth housing units have a medical and The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to ☒ ☐ ☐ mental health lock box in the dayroom. establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Lexipol Policy 807.1 Youth Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Lexipol Policy 807.1 Youth Hygiene (2) Outer garments; ☒ ☐ ☐ Lexipol Policy 807.1 Youth Hygiene (3) New non-disposable underwear which shall Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by Lexipol Policy 807.1 Youth Hygiene local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Lexipol Policy 807.1 Youth Hygiene 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 35 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1482 CLOTHING EXCHANGE Lexipol Policy 807.6 Clothing Exchange The facility administrator shall develop and implement Interviews with youth and staff confirmed written policies and site-specific procedures for the youth are provided their own underwear each cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ day. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Lexipol Policy 804 Vermin Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Lexipol Policy 807.9 Personal Hygiene of Youths There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; Lexipol Policy 807.9 Personal Hygiene of (a) Toothbrush; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (b) Toothpaste; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (c) Soap; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (d) Comb; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (e) Shaving implements; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (f) Deodorant; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (g) Lotion; ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (h) Shampoo; and, ☒ ☐ ☐ Youths Lexipol Policy 807.9 Personal Hygiene of (i) Post-shower conditioning hair products. ☒ ☐ ☐ Youths Youth shall not be required to share any personal care Lexipol Policy 807.9 Personal Hygiene of items listed in items (a) through (d). Liquid soap Youths provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 36 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1486 PERSONAL HYGIENE Lexipol Policy 807.1 Youth Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Lexipol Policy 807.4 Youth Hygiene/Shaving Procedure Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Lexipol Policy 807.10 Barber and Cosmetology Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Lexipol Policy 807.9 Bedding Issue Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Lexipol Policy 807.9 Bedding Issue meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Lexipol Policy 807.9 Bedding Issue ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (d) One towel; and, ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (e) One blanket or more, up on request ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue 1501 BEDDING LINEN EXCHANGE Lexipol Policy 807.9 Bedding Issue The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Lexipol Policy 807.9 Bedding Issue ☒ ☐ ☐ once a month. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 37 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1510 FACILITY SANITATION, SAFETY AND Lexipol Policy 800.1 Sanitation Inspections MAINTENANCE The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 38 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☒ ☐ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☒ ☐ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers ☒ ☐ ☐ or “Scared Straight” programs) are not allowed in the Violation facility in a manner that allows contact with minors. 7056 Contra Costa Briones Youth Academy CAMP PRO 23-24 Page 39 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: JH 7051 Camp 7052 SYTF 7056 FACILITY: Contra Costa John A Davis Juvenile Hall (JH) TYPE: JH RC: 182 Briones Youth Academy Commitment Pathway (BYA) Camp 30 Contra Costa secured Youth Treatment Facility (SYTF) SYTF 58 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: 08/11/2023 ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* or Designation Type Standards Rooms RC # RC T U W F S Square/Cubic Beds Feet SIERRA – ADMISSION/RELEASE Notes: 8 holding rooms, 4 interview rooms, two showers, 8’ ceiling height in holding rooms; two handicapped toilets. 7 Holding 2001 1 (3) (3) 45 sq. ft. 1 1 1 6’ bench; Also, accessible from the sally port. 15 Holding 2001 1 (3) (3) 53 sq. ft. Toilet accessible’ 6’ bench. 16-19 Holding 2001 4 (4) (16) 63 sq. ft. 1 1 1 6’ bench. 13 Holding 2001 1 (6) (6) 92 sq. ft. Toilet accessible; 19’ 10” bench. 14 Holding 2001 1 (7) (7) 100 sq ft. Toilet accessible; 30’ bench. TRINITY- On the day of the inspection JH youth were housed in the Trinity unit. Notes: Lower-level ceiling height is 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 111-115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 70 sq. ft 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7051+ Contra Costa Probation JH CAMP SYTF LASE 23-24 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* or Designation Type Standards Rooms RC # RC T U W F S Square/Cubic Beds Feet SHASTA- On the day of the inspection JH youth were housed in the Shasta unit. Notes: Lower-level ceiling height is 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 111-115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 70 sq. ft 1 1 1 DONNER- On the day of the inspection the Donner unit was unoccupied. Notes: Lower-level ceiling height is 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 TAHOE- On the day of the inspection the Tahoe unit was unoccupied. However. The Tahoe unit is being utilized as an Incentive unit for JH youth. Notes: Lower-level ceiling height is 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 CYPRESS (BYA)- On the day of the inspection BYA youth were housed in Cypress unit. Notes: Lower-level ceiling height is 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 PINE- On the day of the inspection the Pine unit was unoccupied. Notes: Lower-level ceiling height is 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7051+ Contra Costa Probation JH CAMP SYTF LASE 23-24 - 2 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* or Designation Type Standards Rooms RC # RC T U W F S Square/Cubic Beds Feet Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 SEQUOIA- On the day of the inspection Sequoia unit was unoccupied. Notes: Lower-level ceiling height is 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 ASPEN- On the day of the inspection SYTF youth were housed in the Aspen unit. Notes: Lower-level ceiling height is 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 MONTICELLO – Constructed in 1972-73; 73.94 sq. ft. # 1 Sleeping Pre-1998 1 1 1 1 1 1 1 772.01 cu. ft. # 2, 3, 6-11; 70.94 sq. ft. 14-16, 18- Sleeping Pre-1998 14 1 1 14 1 1 1 740.69 cu. ft. 20 95.89 sq. ft. # 4, 13, Sleeping Pre-1998 2 1 1 2 1 1 1 895.99 cu. ft. 64.1 sq. ft. # 5, 12 Sleeping Pre-1998 2 1 1 2 1 1 1 631.69 cu. ft. 6 showers, 3 toilets, 3 urinals, and 1 water 74.94 sq. ft. fountain are centrally available in the unit, # 17 Sleeping Pre-1998 1 1 1 1 1 1 1 685.69 cu. ft. together with an activity room (1864.05 sq. ft.). *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7051+ Contra Costa Probation JH CAMP SYTF LASE 23-24 - 3 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* or Designation Type Standards Rooms RC # RC T U W F S Square/Cubic Beds Feet TAMALPIAS – Original unit constructed in 1972-73; 10-bed addition completed and opened 7/3/00 under 1998 Physical Plant regulations; At the time of the inspection Tamalpias unit was being utilized as a Step-Down unit for SYTF and BYA youth. In addition to toilets/washbasins/fountains in sleeping rooms, 6 showers, 3 toilets, 3 urinals, and 1 water fountain are centrally available in the unit. July 2000 construction added 1,350 square feet of dayroom to the existing 1864.05 sq. ft. for a total of 3,214 square feet of activity space. Room measurements for the pre- 1998 sleeping rooms are the same as in Monticello. In the July 2000 addition, sleeping rooms are between 67 and 70 square feet. The corner of each room is cut for plumbing chases. There is sufficient dining space and seating to accommodate the additional capacity. Added classroom space to accommodate an additional 10 rooms. During the construction of the new juvenile hall addition, one sleeping room was taken out of commission for use as a required fire exit. No adjustment was made in the rated capacity for this room, which will be returned to sleeping space upon completion of the addition. 73.94 sq. ft. # 1 Sleeping Pre-1998 1 1 1 1 1 1 1 772.01 cu. ft. # 2, 3, 6-11; 70.94 sq. ft. 14-16, 18- Sleeping Pre-1998 14 1 1 14 1 1 1 740.69 cu. ft. 20 95.89 sq. ft. # 4, 13, Sleeping Pre-1998 2 1 1 2 1 1 1 895.99 cu. ft. 64.1 sq. ft. # 5, 12 Sleeping Pre-1998 2 1 1 2 1 1 1 631.69 cu. ft. 74.94 sq. ft. # 17 Sleeping Pre-1998 1 1 1 1 1 1 1 685.69 cu. ft. Some variation in room sizes; all at least 63 21-30 Sleeping 1998 10 1 1 10 67.5 sq. ft. 1 1 1 sq. ft.; one handicapped accessible room. Comments: There were no changes made to the physical plant during the 2020/2022 Inspection cycle. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7051+ Contra Costa Probation JH CAMP SYTF LASE 23-24 - 4 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7051 7052 7056 FACILITY NAME: Contra Costa Juvenile Hall (JH) FACILITY TYPE: JH Briones Youth Academy Commitment Pathway (BYA) Camp Contra Costa Secure Youth Treatment Facility (SYTF) SYTF APPLICABLE REGULATIONS (Check All That 4/98: X 2001: X 2003: OTHER: Pre-98 Apply): FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 11, 2023 Comments: Thus far there were no changes made to the Physical Plant during the 2023-2024 inspection cycle. TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors X pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X Provides staff access to hot and cold running water X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as X specified in these regulations 98: Provides access to a toilet, washbasin and Four holding rooms include plumbing fixtures; drinking fountain as specified in these regulations four provide access external to the holding 03: Be equipped with a toilet, washbasin and drinking X rooms. fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required X Natural Light (1.3) Visual access to natural light is provided in locked X sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. 7051+ Contra Costa Probation JH CAMP SYTF PHY 23-24 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located X only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) Plumbing fixtures in all sleeping rooms. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other X access to these fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a X clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches. 03: Outward swinging or lateral sliding door required X Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling X height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches 03: Outward swinging or lateral sliding door required X Dormitories (1.9) There are no dormitories in this facility. The X remainder of the text of the regulation has been deleted from this checklist. 7051+ Contra Costa Probation JH CAMP SYTF PHY 23-24 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square X feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated X indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor Exercise areas adjacent to housing and gym. space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and X of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single X dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. X Academic Classrooms (NA SPJH; 1.12) 16 classrooms in the hall. X Classrooms are designed for a maximum of 20 minors. 7051+ Contra Costa Probation JH CAMP SYTF PHY 23-24 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for X every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work X area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. X Safety Room (1.13) There is no padded room in the facility. The X remainder of the text of the regulation has been deleted from this checklist. Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations X that is used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no Irregular shape. X single dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual X barrier. Visiting Space (1.17) X Visiting space is provided. 7051+ Contra Costa Probation JH CAMP SYTF PHY 23-24 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space X per minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of X secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing X apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single X and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) County tested and documented. There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to X maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Interview rooms in each housing unit and intake. X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished X interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. X 7051+ Contra Costa Probation JH CAMP SYTF PHY 23-24 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a minimum X clear ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors X Toilets/Urinals (2.1) Plumbing fixtures in all sleeping rooms. Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. X One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 X in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff X in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the X bubbler. Showers (2.4) Showers provide tempered water and are available on X living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. X Beds (2.5) Beds are at least 30 inches wide and 76 long and are X of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. X 7051+ Contra Costa Probation JH CAMP SYTF PHY 23-24 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, X single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. X Padding (2.7) There are no padded rooms in this facility; the X remainder of the text of the regulation has been deleted from the checklist. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is X allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security X perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. X Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7051+ Contra Costa Probation JH CAMP SYTF PHY 23-24 - 7 - J456 PHY 98 01 03.dot (10/03)