Contra Costa Probation (2023-2024 inspection cycle)

August 6, 2024 Esa Ehmen-Krause, Chief of Probation Contra Costa Probation Department 50 Douglas Drive, Suite 200 Martinez, CA 94553 2023-2024 TARGETED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, CONTRA COSTA COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Ehmen-Krause: The 2023-2024 Targeted Inspection of the Contra Costa County Probation Department has been completed. A pre-inspection briefing was held on Wednesday, April 24, 2024, and the following facilities were inspected between Monday, May 27, 2024, and Thursday, May 30, 2024: FACILITY NAME BSCC # FACILITY TYPE John A. Davis Juvenile Hall (CCJH) 7051 JH Briones Youth Academy Commitment Pathway 7056 CAMP Contra Costa County Secure Youth Treatment 7052 SYTF Facility These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. Ehmen-Krause, Chief of Probation Page 2 An Exit Briefing with your staff was held on Thursday, May 30, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, CRAIGUS THOMPSON SR. Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Contra Costa County Juvenile Court* Chair, Juvenile Justice Commission, Contra Costa County* Chair, Board of Supervisors, Contra Costa County* County Administrator, Contra Costa County* Malkia Crowder, Probation Director, Contra Costa County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7051+ Contra Costa Probation JH Camp SYTF Targeted LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7051 FACILITY NAME: John A. Davis Juvenile Hall (CCJH) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Malkia Crowder, Probation Director; Tamara Gusman-Taylor, Probation Manager; Greg Quesada, Institutional Supervisor II; LaTasha Jones, Institutional Supervisor; Jessica Jones, Charge Nurse Contra Costa County; Winnie Huynh, Mental Health Program Supervisor; Bradley Pope, Juvenile Institutional Officer III; Sukhvinder Singh, Juvenile Institutional Officer III; Joe Lewis, Juvenile Institutional Officer III; Chris Logwood, Juvenile Institution Officer, John Nicol, Juvenile Institutional Officer III; Israel Carrero, Probation Manager FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: May 30, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Lexipol policy and procedure manuals section 213.4 and 213 Staffing Plan address this Each juvenile facility shall: regulation. (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents including programming, to provide for safety and security of youth safety check records, grievances, disciplinary and staff, and meet established standards and actions, and incident reports. Also, we regulations; reviewed February, March, and April 2024 staffing schedules for the facility. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. ☒ ☐ ☐ At the time of the inspection, the Contra Costa Juvenile Hall Facility staffing consisted of 1 Probation Director; 2 Probation Manager; 9 Institutional Supervisors (IS); 76 Juvenile Institutions Officer (JIO); 5 Deputy Probation Officers (DPO); 19 Temporary/Extra-Help staff. The facility also has a Home Supervision unit which consists of 1 Institutional Supervisor and 4 Juvenile Institutions Officer. (b) ensure that no required services shall be denied Lexipol 201.5 policy manual because of insufficient numbers of staff on duty absent exigent circumstances; Review of documentation, inspection ☒ ☐ ☐ walkthrough, and interviews with staff and youth revealed compliance with this regulation. (c) have a sufficient number of supervisory level staff to Lexipol 201.3 policy manual ensure adequate supervision of all staff members; ☒ ☐ ☐ A Supervisor is identified on the daily shift rosters. Currently, all Supervisor positions are filled. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7051 Contra Costa Juvenile Hall Targeted PRO 23-24 Page 1 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times Lexipol 213.3.1(c) policy manual who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the ☒ ☐ ☐ and PC 832 training; Supervisor’s absence, a Lead Juvenile Institution Officer (JIO) is identified on the roster. (e) have at least one staff member present on each living Lexipol 201.4, 213.3.1(e) policy manual unit whenever there are youth in the living unit; Per policy and procedure manual, staff is ☒ ☐ ☐ always present in occupied housing units. Inspection walkthrough and interviews with staff and youth revealed compliance with this regulation. (f) have sufficient food service personnel relative to the Lexipol 201.5 policy manual number and security of living units, including staff qualified and available to: plan menus meeting nutritional At the time of the inspection, the facility Food requirements of youth; provide kitchen supervision; direct Service team consisted of three (3) Food ☒ ☐ ☐ food preparation and servings; conduct related training Service workers. programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Lexipol 201.5 policy manual medical, dental, mental health, building maintenance, transportation, control room, facility security and other At the time of the inspection, the facility ☒ ☐ ☐ support staff for the efficient management of the facility, Clerical staff consisted of 1 Clerical and to ensure that youth supervision staff shall not be Supervisor and 3 Clerical staff. diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Lexipol 201.3 policy manual continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special Inspection revealed staffing ratios are program needs. Staffing shall be in compliance with a ☒ ☐ ☐ maintained throughout the facility for each minimum youth-staff ratio for the following facility types: housing unit. Daily schedules were also reviewed to verify compliance with this regulation. (1) Juvenile Halls Lexipol 201.3 policy manual (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Juvenile Hall population at the time of the duty for each 10 youth in detention; inspection was 24 youths: 20 males, and 4 females. Review of documentation revealed ☒ ☐ ☐ staffing ratios are met at all times. It should be noted at the time of the inspection the juvenile hall youth were housed within the Trinity and Shasta units. (B) during the hours that youth are confined to their Lexipol 201.3 policy manual room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each Interviews with youth and staff revealed 30 youth in detention; compliance with this regulation. (C) at least two wide-awake youth supervision staff Lexipol 201.3 policy manual members on duty at all times, regardless of the number of youth in detention, unless an Review of staffing schedules revealed ☒ ☐ ☐ arrangement has been made for backup support compliance with this regulation. services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Lexipol 201.3, 213.3.1(d) policy manual duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. Review of staffing schedules revealed compliance with this regulation. 7051 Contra Costa Juvenile Hall Targeted PRO 23-24 Page 2 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other Lexipol 201.3 policy manual duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ Staffing personnel listed within this regulation kitchen or maintenance shall not be classified as are not considered youth supervision staff. youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for ☐ ☐ ☒ This facility is not a Special Purpose Juvenile each 10 youth in detention; Hall. The balance of this regulation has been deemed not applicable. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7051 Contra Costa Juvenile Hall Targeted PRO 23-24 Page 3 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Lexipol 506.3 policy manual The facility administrator shall develop and implement Lexipol 506 procedure manual policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed the facility safety checks for the at random or varied intervals during hours when youth months of January, February, and May 2024. are asleep or when youth are in their rooms, confined in We also conducted a live review of the Facility holding cells or confined to their bed in a dormitory. safety checks during the inspection Supervision is not replaced, but may be supplemented walkthrough. The initial review of the facility by, an audio/visual electronic surveillance system safety checks indicated that the facility designed to detect overt, aggressive or assaultive appeared to be out of compliance with safety behavior and to summon aid in emergencies. All safety checks due to large amounts of time with late checks shall be documented with the actual time the safety checks. check is completed. The Facility Management team requested to submit more documentation since they believed they were in compliance. ☒ ☐ ☐ Management decided to cross-reference the facility-documented late checks with the facility video surveillance system. When I reviewed the facility’s review of video surveillance, I was able to confirm that safety checks were being completed within compliance. Facility Management let me know that they have been having trouble with the safety check documentation. Following the inspection, the facility has updated its in-house software used to record safety checks and has implemented a weekly facility wide audit of all safety checks by the assigned Supervisor of each housing unit. 7051 Contra Costa Juvenile Hall Targeted PRO 23-24 Page 4 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Lexipol 601.1 policy manual (a) The facility administrator shall develop and Lexipol 601 procedure manual implement written policies and procedures addressing the confinement of youth in their room that are We reviewed ten (10) youth Room Separation consistent with Welfare and Institutions Code Section Checklist forms from the juvenile hall. Review 208.3. The placement of a youth in room confinement of policy and procedure manual and shall be accomplished in accordance with the following documentation provided revealed compliance guidelines: with this regulation. We also reviewed one (1) Safety Plan from the juvenile hall. Review of policy and procedure ☒ ☐ ☐ manual and documentation provided revealed compliance with this regulation. Technical assistance was provided with regards to documentation of youth participation in programs, recreation, and exercise. It was discovered documentation of youth Safety Plan activities are documented on the Safety Plan form and in the youth case management system. The facility should capture activities for any youth on a Safety Plan in one area to ensure compliance with this regulation. (1) Room confinement shall not be used before Lexipol 601.2 policy manual other, less restrictive, options have been attempted and exhausted, unless attempting those options Review of documentation revealed all youth ☒ ☐ ☐ poses a threat to the safety or security of any youth placed on room separation where appropriate or staff. as documented youth actions were posing a threat to the safety and security of the facility. (2) Room confinement shall not be used for the Lexipol 601.2 policy manual purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Lexipol 601.3 policy manual that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Lexipol 601.2 policy manual confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one It should be noted that the Facility initiates the or more of the following: ☒ ☐ ☐ following protocols after a youth has been on room separation past three (3) hours, which is above and beyond the regulation time of four (4) hours. (1) Return the youth to general population. ☒ ☐ ☐ Lexipol 601.3 policy manual (2) Consult with mental health or medical staff. ☒ ☐ ☐ Lexipol 601.3 policy manual (3) Develop an individualized plan that includes the Lexipol 601.3 policy manual goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Lexipol 601.3 policy manual four hours, staff shall do each of the following: (A) Document the reasons for room confinement During the current inspection cycle, no youth and the basis for the extension, the date and time at the juvenile hall has been extended beyond the youth was first placed in room confinement, ☒ ☐ ☐ four (4) hours of room confinement. Youth are and when he or she is eventually released from instead placed on Safety Plans which provide room confinement. the minimum Title 15 requirements with regards to programming, exercise, and recreation. 7051 Contra Costa Juvenile Hall Targeted PRO 23-24 Page 5 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) Develop an individualized plan that includes Lexipol 601.3 policy manual the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Lexipol 601.2 policy manual facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Lexipol 502.5 policy manual single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Lexipol 601.2 policy manual ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Lexipol 601.2 policy manual conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Lexipol 601.2 policy manual extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Lexipol 502.5.1 policy manual placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE Lexipol 514.1, 702 Procedure manual The facility administrator, in cooperation with the We reviewed five (5) hands-on use of force responsible physician, shall develop and implement reports from the juvenile hall. Review of policy written policies and procedures for the use of force, and procedure and documentation revealed which may include chemical agents. Force shall never compliance with this regulation. It should be be applied as punishment, discipline, retaliation or noted each report reviewed contained staff treatment. ☒ ☐ ☐ efforts to de-escalate the incident and (a) At a minimum, each facility shall develop policies and command calls given to the youth prior to procedures which: going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Lexipol 514.1.1 policy manual reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including Lexipol 514.3.2 policy manual both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Lexipol 514.1 policy manual ☒ ☐ ☐ expressly prohibited by the facility. 7051 Contra Costa Juvenile Hall Targeted PRO 23-24 Page 6 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) describe the requirements of staff to report any Lexipol 514.3.7 policy manual inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Lexipol 206.2, 206.3 policy manual includes time period and procedure for documenting and reporting the use of force, including reporting Lexipol 100.7 procedure manual requirements of management and line staff and procedures for reviewing and tracking use of force Following the facility’s comprehensive incidents by supervisory and or management staff, ☒ ☐ ☐ inspection last year, the facility implemented a which include procedures for debriefing a particular Use of Force Review Team Incident Review incident with staff and/or youth for the purposes of and Critique to debrief all use of force training as well as mitigating the effects of trauma that incidents. may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Lexipol 514.3.7 policy manual ☒ ☐ ☐ investigating unreasonable use of force. (7) define the role, notification, and follow-up Lexipol 514.3.4 policy manual procedures required after use of force incidents for medical, mental health staff and parents or legal Notification to parents, medical, and guardians. ☒ ☐ ☐ behavioral health is documented on the Building Supervisor Incident Review and Critique form. Review of documentation revealed compliance with this regulation. (8) describe the limitations of use of force on pregnant Lexipol 702.6.2, 514.3.2(a) policy manual youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Lexipol 303.3, 514.4(a) policy manual option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize We reviewed four (4) chemical agent use of chemical agents in the facility and the type, size and force reports from the juvenile hall. Review of the approved method of deployment for those policy and procedure and documentation chemical agents. revealed compliance with this regulation. It should be noted each report reviewed contained staff efforts to de-escalate the incident and command calls given to the youth ☒ ☐ ☐ prior to deploying OC spray to protect the safety of the youth and the facility. It should also be noted each report contained detailed information regarding the decontamination process of the youth. During the decontamination process, youth are attended to by staff until they self-disclose, they are no longer suffering the effects of the chemical agent. (2) mandate that chemical agents only be used when Lexipol 514.3.2 policy manual there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Lexipol 514.4(f) policy manual timelines for decontamination from chemical agents. This shall include that youth who have been exposed During the decontamination process, youth ☒ ☐ ☐ to chemical agents shall not be left unattended until are attended to by staff until they self-disclose, that youth is fully decontaminated or is no longer they are no longer suffering the effects of the suffering the effects of the chemical agent. chemical agent. 7051 Contra Costa Juvenile Hall Targeted PRO 23-24 Page 7 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) define the role, notification, and follow-up Lexipol 514.4(f) policy manual procedures required after use of force incidents involving chemical agents for medical, mental health Notification to parents, medical, and staff and parents or legal guardians. ☒ ☐ ☐ behavioral health is documented on the Building Supervisor Incident Review and Critique form. Review of documentation revealed compliance with this regulation. (5) provide for the documentation of each incident of Lexipol 514.4(c) policy manual use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Lexipol 514.3.6 policy manual require that agencies provide initial and regular training in use of force and chemical agents when appropriate Lexipol 302.1 procedure manual ☒ ☐ ☐ that address: (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Lexipol 514.4(a)(3) policy manual ☒ ☐ ☐ application. (3) signs or symptoms that should result in Lexipol 514.4(a)(3) policy manual ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Lexipol 514.4(a)(3) policy manual ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Lexipol 514.4(a)(3) policy manual ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Lexipol 707.12 policy manual ☒ ☐ ☐ training. 1361 GRIEVANCE PROCEDURE Lexipol 607 policy manual The facility administrator shall develop and implement Lexipol 607 procedure manual written policies and procedures whereby any youth may appeal and have resolved grievances relating to any We reviewed all grievances from the juvenile condition of confinement, including but not limited to hall submitted from January 2024 to the date health care services, classification decisions, program ☒ ☐ ☐ of the facility targeted inspection. In all, we participation, telephone, mail or visiting procedures, reviewed twenty-two (22) grievances. Review food, clothing, bedding, mistreatment, harassment or revealed grievances are completed and violations of the nondiscrimination policy. There shall be processed within the guidelines of this no time limit on filing grievances. Policies and regulation. procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Lexipol 607.3 policy manual grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Lexipol 607.2 procedure manual the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There’s a confidential lock box located within each housing unit of the facility. (c) resolution of the grievance at the lowest appropriate Lexipol 607.4 policy manual ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Lexipol 607.3, 607.4.2 policy manual grievances within three (3) business days, grievances ☒ ☐ ☐ that relate to health and safety issues must be The grievance form was revised to ensure addressed immediately; ongoing compliance with this regulation. 7051 Contra Costa Juvenile Hall Targeted PRO 23-24 Page 8 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) The youth may elect to be present to explain Lexipol 607.4.5 policy manual his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Lexipol 607.4.5 policy manual ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Lexipol 607.3 policy manual ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Lexipol 607.4.3 policy manual grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Lexipol 607.4.2 policy manual business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; The grievance form was revised to ensure and, ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external Lexipol 607.5 policy manual ☒ ☐ ☐ methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns Lexipol 607.5 policy manual of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND Lexipol 1001.2 policy manual EXERCISE. Lexipol 1001 procedure manual The facility administrator shall develop and implement written policies and procedures for programs, Review of policy and procedures and daily recreation, and exercise for all youth. The intent is to schedule revealed compliance with this minimize the amount of time youth are in their rooms or regulation. Documentation of programs, their bed area. recreation, and exercise are documented on ☒ ☐ ☐ youth recreation and exercise forms. We reviewed youth recreation and exercise forms from the months of January, February, March, and April 2024 from the juvenile hall which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Lexipol 1001.3 policy manual programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Review of documentation provided and ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which interviews with youth and staff revealed one hour shall be an outdoor activity, weather compliance with this regulation. permitting. A youth’s participation in programs, recreation, and Lexipol 1001.3 policy manual exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Lexipol 1001.3 policy manual be posted in the living units. ☒ ☐ ☐ Walkthrough of the facility during the inspection revealed program schedules are posted within each housing unit. 7051 Contra Costa Juvenile Hall Targeted PRO 23-24 Page 9 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, Lexipol 1001.3 policy manual recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and Facility Annual Review of programs, ☒ ☐ ☐ relevant to the population. recreation, and exercise was completed by Probation Director Malkia Crowder on April 4, 2024. (a) Programs. All youth shall be provided with the Lexipol 1001.3 policy manual opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Lexipol 1001.6 policy manual evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- All youth at the juvenile hall participate in social interventions and activities designed to reduce programming which focus on trauma-focused, recidivism. These programs should be based on the cognitive, evidence-based, best practice youth’s individual needs as required by Sections 1355 interventions that are culturally relevant and and 1356. Such programs may be provided under the linguistically appropriate, or prosocial direction of the Chief Probation Officer or the County interventions and activities designed to reduce Office of Education and can be administered by county recidivism. partners such as mental health agencies, community based organizations, faith-based organizations or Review of youth recreation and exercise form Probation staff. and the posted daily schedule revealed youth Programs may include but are not limited to: are receiving a minimum of one-hour (1) Cognitive Behavior Interventions; structured programming daily. Interviews with (2) Management of Stress and Trauma; ☒ ☐ ☐ youth and staff also revealed compliance. (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Lexipol 1001.5 policy manual for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Review of youth recreation and exercise form entertainment. Activities shall be supervised and include ☒ ☐ ☐ and the posted daily schedule revealed youth orientation and may include coaching of youth. are receiving a minimum of one-hour free recreation daily. Interviews with youth and staff also revealed compliance. (c) Exercise. All youth shall be provided with the Lexipol 1001.4 policy manual opportunity for at least one hour of large muscle activity each day. Review of youth recreation and exercise form ☒ ☐ ☐ and the posted daily schedule revealed youth are receiving a minimum of one-hour outdoor exercise daily. Interviews with youth and staff also revealed compliance. The administrator/manager may suspend, for a period Lexipol 1001.3 policy manual not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7051 Contra Costa Juvenile Hall Targeted PRO 23-24 Page 10 of 10 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7056 FACILITY NAME: Briones Youth Academy (BYA) Commitment Pathway FACILITY TYPE: CAMP PERSON(S) INTERVIEWED: Malkia Crowder, Probation Director; Tamara Gusman-Taylor, Probation Manager; Greg Quesada, Institutional Supervisor II; LaTasha Jones, Institutional Supervisor; Jessica Jones, Charge Nurse Contra Costa County; Winnie Huynh, Mental Health Program Supervisor; Bradley Pope, Juvenile Institutional Officer III; Sukhvinder Singh, Juvenile Institutional Officer III; Joe Lewis, Juvenile Institutional Officer III; Chris Logwood, Juvenile Institution Officer, John Nicol, Juvenile Institutional Officer III; Israel Carrero, Probation Manager FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: May 30, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Lexipol policy and procedure manuals section 213.4 and 213 Staffing Plan address this Each juvenile facility shall: regulation. (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents including programming, to provide for safety and security of youth safety check records, grievances, disciplinary and staff, and meet established standards and actions, and incident reports. Also, we regulations; reviewed February, March, and April 2024 staffing schedules for the facility. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. ☒ ☐ ☐ At the time of the inspection, the Contra Costa Juvenile Hall Facility staffing consisted of 1 Probation Director; 2 Probation Manager; 9 Institutional Supervisors (IS); 76 Juvenile Institutions Officer (JIO); 5 Deputy Probation Officers (DPO); 19 Temporary/Extra-Help staff. The facility also has a Home Supervision unit which consists of 1 Institutional Supervisor and 4 Juvenile Institutions Officer. (b) ensure that no required services shall be denied Lexipol 201.5 policy manual because of insufficient numbers of staff on duty absent exigent circumstances; Review of documentation, inspection ☒ ☐ ☐ walkthrough, and interviews with staff and youth revealed compliance with this regulation. (c) have a sufficient number of supervisory level staff to Lexipol 201.3 policy manual ensure adequate supervision of all staff members; ☒ ☐ ☐ A Supervisor is identified on the daily shift rosters. Currently all Supervisor positions are filled. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7056 Contra Costa Briones Youth Academy Targeted PRO 23-24 Page 1 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times Lexipol 213.3.1(c) policy manual who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the ☒ ☐ ☐ and PC 832 training; Supervisor’s absence, a Lead Juvenile Institution Officer (JIO) is identified on the roster. (e) have at least one staff member present on each living Lexipol 201.4, 213.3.1(e) policy manual unit whenever there are youth in the living unit; Per policy and procedure manual, staff are ☒ ☐ ☐ always present in occupied housing units. Inspection walkthrough and interviews with staff and youth revealed compliance with this regulation. (f) have sufficient food service personnel relative to the Lexipol 201.5 policy manual number and security of living units, including staff qualified and available to: plan menus meeting nutritional At the time of the inspection, the facility Food requirements of youth; provide kitchen supervision; direct Service team consisted of three (3) Food ☒ ☐ ☐ food preparation and servings; conduct related training Service workers. programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Lexipol 201.5 policy manual medical, dental, mental health, building maintenance, transportation, control room, facility security and other At the time of the inspection, the facility ☒ ☐ ☐ support staff for the efficient management of the facility, Clerical staff consisted of 1 Clerical and to ensure that youth supervision staff shall not be Supervisor and 3 Clerical staff. diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Lexipol 201.3 policy manual continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special Inspection revealed staffing ratios are program needs. Staffing shall be in compliance with a ☒ ☐ ☐ maintained throughout the facility for each minimum youth-staff ratio for the following facility types: housing unit. Daily schedules were also reviewed to verify compliance with this regulation. (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; 7056 Contra Costa Briones Youth Academy Targeted PRO 23-24 Page 2 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Lexipol 201.3 policy manual (A) during the hours that youth are awake, one wide-awake youth supervision staff member on BYA youth population at the time of the duty for each 15 youth in the camp population; inspection was 17 youths: 17 males, and 0 females. Review of documentation revealed ☒ ☐ ☐ staffing ratios are met at all times. It should be noted at the time of the inspection the BYA youth were housed within the Aspen unit. (B) during the hours that youth are confined to their Lexipol 201.3 policy manual room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each Interviews with youth and staff revealed 30 youth present in the facility; compliance with this regulation. (C) at least two wide-awake youth supervision staff Lexipol 201.3 policy manual members on duty at all times, regardless of the number of youth in residence, unless Review of staffing schedules revealed ☒ ☐ ☐ arrangements have been made for backup support compliance with this regulation. services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Lexipol 201.3, 213.3.1(d) policy manual duty who is the same gender as youth housed in the facility; ☒ ☐ ☐ Review of staffing schedules revealed compliance with this regulation. (E) in addition to the minimum staff to youth ratio It should be noted the BYA youth are housed required in (h)(3)(A)-(B), consideration shall be within the juvenile hall along with the SYTF given to the size, design, and location of the camp; youth in separate housing units. types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Lexipol 201.3 policy manual duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ Staffing personnel listed within this regulation farm, forestry, kitchen or maintenance shall not be are not considered youth supervision staff. classified as youth supervision staff positions. 7056 Contra Costa Briones Youth Academy Targeted PRO 23-24 Page 3 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Lexipol 506.3 policy manual The facility administrator shall develop and implement Lexipol 506 procedure manual policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed the facility safety checks for the at random or varied intervals during hours when youth months of January, February, and May 2024. are asleep or when youth are in their rooms, confined in We also conducted a live review of the Facility holding cells or confined to their bed in a dormitory. safety checks during the inspection Supervision is not replaced, but may be supplemented walkthrough. The initial review of the facility by, an audio/visual electronic surveillance system safety checks indicated that the facility designed to detect overt, aggressive or assaultive appeared to be out of compliance with safety behavior and to summon aid in emergencies. All safety checks due to large amounts of time with late checks shall be documented with the actual time the safety checks. check is completed. The Facility Management team requested to submit more documentation since they believed they were in compliance. ☒ ☐ ☐ Management decided to cross-reference the facility-documented late checks with the facility video surveillance system. When I reviewed the facility’s review of video surveillance, I was able to confirm that safety checks were being completed within compliance. Facility Management let me know that they have been having trouble with the safety check documentation. Following the inspection, the facility has updated its in-house software used to record safety checks and has implemented a weekly facility wide audit of all safety checks by the assigned Supervisor of each housing unit. 1354.5 ROOM CONFINEMENT Lexipol 601.1 policy manual (a) The facility administrator shall develop and Lexipol 601 procedure manual implement written policies and procedures addressing the confinement of youth in their room that are We reviewed ten (10) youth Room Separation consistent with Welfare and Institutions Code Section Checklist forms from BYA. Review of policy 208.3. The placement of a youth in room confinement ☒ ☐ ☐ and procedure manual and documentation shall be accomplished in accordance with the following provided revealed compliance with this guidelines: regulation. It should be noted no youth within BYA has been placed on a Safety Plan thus far this inspection cycle. (1) Room confinement shall not be used before Lexipol 601.2 policy manual other, less restrictive, options have been attempted and exhausted, unless attempting those options Review of documentation revealed all youth ☒ ☐ ☐ poses a threat to the safety or security of any youth placed on room separation where appropriate or staff. as documented youth actions were posing a threat to the safety and security of the facility. (2) Room confinement shall not be used for the Lexipol 601.2 policy manual purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Lexipol 601.3 policy manual that it compromises the mental and physical health ☒ ☐ ☐ of the youth. 7056 Contra Costa Briones Youth Academy Targeted PRO 23-24 Page 4 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room Lexipol 601.2 policy manual confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one It should be noted that the Facility initiates the or more of the following: ☒ ☐ ☐ following protocols after a youth has been on room separation past three (3) hours which is above and beyond the regulation time of four (4) hours. (1) Return the youth to general population. ☒ ☐ ☐ Lexipol 601.3 policy manual (2) Consult with mental health or medical staff. ☒ ☐ ☐ Lexipol 601.3 policy manual (3) Develop an individualized plan that includes the Lexipol 601.3 policy manual goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Lexipol 601.3 policy manual four hours, staff shall do each of the following: (A) Document the reasons for room confinement During the current inspection cycle, no youth and the basis for the extension, the date and time at BYA has been extended beyond four (4) the youth was first placed in room confinement, hours of room confinement. ☒ ☐ ☐ and when he or she is eventually released from room confinement. If needed, youth at BYA would be placed on Safety Plans which provides the minimum Title 15 requirements with regards to programming, exercise, and recreation. (B) Develop an individualized plan that includes Lexipol 601.3 policy manual the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Lexipol 601.2 policy manual facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Lexipol 502.5 policy manual single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Lexipol 601.2 policy manual ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Lexipol 601.2 policy manual conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Lexipol 601.2 policy manual extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Lexipol 502.5.1 policy manual placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7056 Contra Costa Briones Youth Academy Targeted PRO 23-24 Page 5 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE Lexipol 514.1, 702 Procedure manual The facility administrator, in cooperation with the We reviewed three (3) hands-on use of force responsible physician, shall develop and implement reports from BYA. Review of policy and written policies and procedures for the use of force, procedure and documentation revealed which may include chemical agents. Force shall never ☒ ☐ ☐ compliance with this regulation. It should be be applied as punishment, discipline, retaliation or noted each report reviewed contained staff treatment. efforts to de-escalate the incident and (a) At a minimum, each facility shall develop policies and command calls given to the youth prior to procedures which: going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Lexipol 514.1.1 policy manual reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including Lexipol 514.3.2 policy manual both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Lexipol 514.1 policy manual ☒ ☐ ☐ expressly prohibited by the facility. (4) describe the requirements of staff to report any Lexipol 514.3.7 policy manual inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Lexipol 206.2, 206.3 policy manual includes time period and procedure for documenting and reporting the use of force, including reporting Lexipol 100.7 procedure manual requirements of management and line staff and procedures for reviewing and tracking use of force Following the facility’s comprehensive incidents by supervisory and or management staff, ☒ ☐ ☐ inspection last year, the facility implemented a which include procedures for debriefing a particular Use of Force Review Team Incident Review incident with staff and/or youth for the purposes of and Critique to debrief all use of force training as well as mitigating the effects of trauma that incidents. may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Lexipol 514.3.7 policy manual ☒ ☐ ☐ investigating unreasonable use of force. (7) define the role, notification, and follow-up Lexipol 514.3.4 policy manual procedures required after use of force incidents for medical, mental health staff and parents or legal Notification to parents, medical, and guardians. ☒ ☐ ☐ behavioral health is documented on the Building Supervisor Incident Review and Critique form. Review of documentation revealed compliance with this regulation. (8) describe the limitations of use of force on pregnant BYA is an all-male program. youth in accordance with Penal Code Section 6030(f) ☐ ☐ ☒ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Lexipol 303.3, 514.4(a) policy manual option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize Compliance for the OC spray sections of this chemical agents in the facility and the type, size and regulation is based solely on the review of the the approved method of deployment for those facility’s policy and procedure manual as, thus chemical agents. for this inspection cycle, there has not been a ☒ ☐ ☐ BYA youth involved in an OC spray incident. Please see the Contra Costa County JH checklist for the facility practices of the remaining chemical agent regulations listed below. 7056 Contra Costa Briones Youth Academy Targeted PRO 23-24 Page 6 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☐ ☐ ☒ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have been exposed ☐ ☐ ☒ to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☐ ☐ ☒ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training in use of force and chemical agents when appropriate ☐ ☐ ☒ that address: (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of ☐ ☐ ☒ application. (3) signs or symptoms that should result in ☐ ☐ ☒ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☐ ☐ ☒ Use of Force. (5) physical training force options that may require ☐ ☐ ☒ the use of perishable skills. (6) timelines the facility uses to define regular ☐ ☐ ☒ training. 1361 GRIEVANCE PROCEDURE Lexipol 607 policy manual The facility administrator shall develop and implement Lexipol 607 procedure manual written policies and procedures whereby any youth may appeal and have resolved grievances relating to any We reviewed all grievances from the BYA condition of confinement, including but not limited to submitted from January 2024 to the date of health care services, classification decisions, program ☒ ☐ ☐ the facility’s targeted inspection. In all, we participation, telephone, mail or visiting procedures, reviewed twenty-nine (29) grievances. Review food, clothing, bedding, mistreatment, harassment or revealed grievances are completed and violations of the nondiscrimination policy. There shall be processed within the guidelines of this no time limit on filing grievances. Policies and regulation. procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Lexipol 607.3 policy manual grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Lexipol 607.2 procedure manual the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There is a confidential lock box located within each housing unit of the Facility. (c) resolution of the grievance at the lowest appropriate Lexipol 607.4 policy manual ☒ ☐ ☐ staff level; 7056 Contra Costa Briones Youth Academy Targeted PRO 23-24 Page 7 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) provision for a prompt review and initial response to Lexipol 607.3, 607.4.2 policy manual grievances within three (3) business days, grievances ☒ ☐ ☐ that relate to health and safety issues must be The grievance form was revised to ensure addressed immediately; ongoing compliance with this regulation. (1) The youth may elect to be present to explain Lexipol 607.4.5 policy manual his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Lexipol 607.4.5 policy manual ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Lexipol 607.3 policy manual ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Lexipol 607.4.3 policy manual grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Lexipol 607.4.2 policy manual business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; The grievance form was revised to ensure and, ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external Lexipol 607.5 policy manual ☒ ☐ ☐ methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns Lexipol 607.5 policy manual of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND Lexipol 1001.2 policy manual EXERCISE. Lexipol 1001 procedure manual The facility administrator shall develop and implement written policies and procedures for programs, Review of policy and procedures and daily recreation, and exercise for all youth. The intent is to schedule revealed compliance with this minimize the amount of time youth are in their rooms or regulation. Documentation of programs, their bed area. ☒ ☐ ☐ recreation, and exercise are documented on youth recreation and exercise forms. We reviewed youth recreation and exercise forms from the months of January, February, March, and April 2024 from BYA which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Lexipol 1001.3 policy manual programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Review of documentation provided and ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which interviews with youth and staff revealed one hour shall be an outdoor activity, weather compliance with this regulation. permitting. A youth’s participation in programs, recreation, and Lexipol 1001.3 policy manual exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Lexipol 1001.3 policy manual be posted in the living units. ☒ ☐ ☐ Walkthrough of the facility during the inspection revealed program schedules are posted within each housing unit. 7056 Contra Costa Briones Youth Academy Targeted PRO 23-24 Page 8 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, Lexipol 1001.3 policy manual recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and Facility Annual Review of programs, ☒ ☐ ☐ relevant to the population. recreation, and exercise was completed by Probation Director Malkia Crowder on April 4, 2024. (a) Programs. All youth shall be provided with the Lexipol 1001.3 policy manual opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Lexipol 1001.6 policy manual evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- All youth at BYA participate in programming social interventions and activities designed to reduce which focuses on trauma-focused, cognitive, recidivism. These programs should be based on the evidence-based, best practice interventions youth’s individual needs as required by Sections 1355 that are culturally relevant and linguistically and 1356. Such programs may be provided under the appropriate, or prosocial interventions and direction of the Chief Probation Officer or the County activities designed to reduce recidivism. Office of Education and can be administered by county partners such as mental health agencies, community Review of youth recreation and exercise form based organizations, faith-based organizations or and the posted daily schedule revealed youth Probation staff. are receiving a minimum of one-hour Programs may include but are not limited to: structured programming daily. Interviews with (1) Cognitive Behavior Interventions; youth and staff also revealed compliance. (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Lexipol 1001.5 policy manual for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Review of youth recreation and exercise form entertainment. Activities shall be supervised and include ☒ ☐ ☐ and the posted daily schedule revealed youth orientation and may include coaching of youth. are receiving a minimum of one-hour free recreation daily. Interviews with youth and staff also revealed compliance. (c) Exercise. All youth shall be provided with the Lexipol 1001.4 policy manual opportunity for at least one hour of large muscle activity each day. Review of youth recreation and exercise form ☒ ☐ ☐ and the posted daily schedule revealed youth are receiving a minimum of one-hour outdoor exercise daily. Interviews with youth and staff also revealed compliance. The administrator/manager may suspend, for a period Lexipol 1001.3 policy manual not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7056 Contra Costa Briones Youth Academy Targeted PRO 23-24 Page 9 of 10 A453 JUV Targeted PRO eff. 1/2024 7056 Contra Costa Briones Youth Academy Targeted PRO 23-24 Page 10 of 10 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7052 FACILITY NAME: Contra Costa Secure Youth Treatment Facility (SYTF) FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Malkia Crowder, Probation Director; Tamara Gusman-Taylor, Probation Manager; Greg Quesada, Institutional Supervisor II; LaTasha Jones, Institutional Supervisor; Jessica Jones, Charge Nurse Contra Costa County; Winnie Huynh, Mental Health Program Supervisor; Bradley Pope, Juvenile Institutional Officer III; Sukhvinder Singh, Juvenile Institutional Officer III; Joe Lewis, Juvenile Institutional Officer III; Chris Logwood, Juvenile Institution Officer, John Nicol, Juvenile Institutional Officer III; Israel Carrero, Probation Manager FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: May 30, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Lexipol policy and procedure manuals section 213.4 and 213 Staffing Plan address this Each juvenile facility shall: regulation. (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents including programming, to provide for safety and security of youth safety check records, grievances, disciplinary and staff, and meet established standards and actions, and incident reports. Also, we regulations; reviewed February, March, and April 2024 staffing schedules for the facility. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. ☒ ☐ ☐ At the time of the inspection, the Contra Costa Juvenile Hall Facility staffing consisted of 1 Probation Director; 2 Probation Manager; 9 Institutional Supervisors (IS); 76 Juvenile Institutions Officer (JIO); 5 Deputy Probation Officers (DPO); 19 Temporary/Extra-Help staff. The facility also has a Home Supervision unit which consists of 1 Institutional Supervisor and 4 Juvenile Institutions Officer. (b) ensure that no required services shall be denied Lexipol 201.5 policy manual because of insufficient numbers of staff on duty absent exigent circumstances; Review of documentation, inspection ☒ ☐ ☐ walkthrough, and interviews with staff and youth revealed compliance with this regulation. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7052 Contra Costa SYTF Targeted PRO 23-24 Page 1 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to Lexipol 201.3 policy manual ensure adequate supervision of all staff members; ☒ ☐ ☐ A Supervisor is identified on the daily shift rosters. Currently, all Supervisor positions are filled. (d) have a clearly identified person on duty at all times Lexipol 213.3.1(c) policy manual who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the ☒ ☐ ☐ and PC 832 training; Supervisor’s absence, a Lead Juvenile Institution Officer (JIO) is identified on the roster. (e) have at least one staff member present on each living Lexipol 201.4, 213.3.1(e) policy manual unit whenever there are youth in the living unit; Per policy and procedure manual, staff is ☒ ☐ ☐ always present in occupied housing units. Inspection walkthrough and interviews with staff and youth revealed compliance with this regulation. (f) have sufficient food service personnel relative to the Lexipol 201.5 policy manual number and security of living units, including staff qualified and available to: plan menus meeting nutritional At the time of the inspection, the facility Food requirements of youth; provide kitchen supervision; direct Service team consisted of three (3) Food ☒ ☐ ☐ food preparation and servings; conduct related training Service workers. programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Lexipol 201.5 policy manual medical, dental, mental health, building maintenance, transportation, control room, facility security and other At the time of the inspection, the facility ☒ ☐ ☐ support staff for the efficient management of the facility, Clerical staff consisted of 1 Clerical and to ensure that youth supervision staff shall not be Supervisor and 3 Clerical staff. diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Lexipol 201.3 policy manual continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special Inspection revealed staffing ratios are program needs. Staffing shall be in compliance with a ☒ ☐ ☐ maintained throughout the facility for each minimum youth-staff ratio for the following facility types: housing unit. Daily schedules were also reviewed to verify compliance with this regulation. (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. 7052 Contra Costa SYTF Targeted PRO 23-24 Page 2 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Lexipol 201.3 policy manual (A) during the hours that youth are awake, one wide-awake youth supervision staff member on The SYTF population at the time of the duty for each 15 youth in the camp population; inspection was 17 youths: 15 males, and 2 females. Review of documentation revealed ☒ ☐ ☐ staffing ratios are met at all times. It should be noted at the time of the inspection the SYTF youth were housed within the Cypress and Tamalpais units. (B) during the hours that youth are confined to their Lexipol 201.3 policy manual room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each Interviews with youth and staff revealed 30 youth present in the facility; compliance with this regulation. (C) at least two wide-awake youth supervision staff Lexipol 201.3 policy manual members on duty at all times, regardless of the number of youth in residence, unless Review of staffing schedules revealed ☒ ☐ ☐ arrangements have been made for backup support compliance with this regulation. services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Lexipol 201.3, 213.3.1(d) policy manual duty who is the same gender as youth housed in the facility; ☒ ☐ ☐ Review of staffing schedules revealed compliance with this regulation. 7052 Contra Costa SYTF Targeted PRO 23-24 Page 3 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) in addition to the minimum staff to youth ratio It should be noted the SYTF youth are housed required in (h)(3)(A)-(B), consideration shall be within the juvenile hall along with the BYA given to the size, design, and location of the camp; youth in separate housing units. types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Lexipol 201.3 policy manual duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ Staffing personnel listed within this regulation farm, forestry, kitchen or maintenance shall not be are not considered youth supervision staff. classified as youth supervision staff positions. 1328 SAFETY CHECKS Lexipol 506.3 policy manual The facility administrator shall develop and implement Lexipol 506 procedure manual policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed the facility safety checks for the at random or varied intervals during hours when youth months of January, February, and May 2024. are asleep or when youth are in their rooms, confined in We also conducted a live review of the Facility holding cells or confined to their bed in a dormitory. safety checks during the inspection Supervision is not replaced, but may be supplemented walkthrough. The initial review of the facility by, an audio/visual electronic surveillance system safety checks indicated that the facility designed to detect overt, aggressive or assaultive appeared to be out of compliance with safety behavior and to summon aid in emergencies. All safety checks due to large amounts of time with late checks shall be documented with the actual time the safety checks. check is completed. The Facility Management team requested to submit more documentation since they believed they were in compliance. ☒ ☐ ☐ Management decided to cross-reference the facility-documented late checks with the facility video surveillance system. When I reviewed the facility’s review of video surveillance, I was able to confirm that safety checks were being completed within compliance. Facility Management let me know that they have been having trouble with the safety check documentation. Following the inspection, the facility has updated its in-house software used to record safety checks and has implemented a weekly facility wide audit of all safety checks by the assigned Supervisor of each housing unit. 7052 Contra Costa SYTF Targeted PRO 23-24 Page 4 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Lexipol 601.1 policy manual (a) The facility administrator shall develop and Lexipol 601 procedure manual implement written policies and procedures addressing the confinement of youth in their room that are Compliance for the regulation is based solely consistent with Welfare and Institutions Code Section on the review of the facility’s policy and 208.3. The placement of a youth in room confinement procedure manual as thus far this inspection shall be accomplished in accordance with the following ☒ ☐ ☐ cycle there has not been a SYTF youth placed guidelines: on room separation or on a Safety Plan. Please see the Contra Costa County JH checklist for the facility practices of the remaining room confinement regulations listed below. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and exhausted, unless attempting those options ☐ ☐ ☒ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☐ ☐ ☒ of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☐ ☐ ☒ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☐ ☐ ☒ (2) Consult with mental health or medical staff. ☐ ☐ ☒ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time ☐ ☐ ☒ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☐ ☐ ☒ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☐ ☐ ☒ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth ☐ ☐ ☒ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in ☐ ☐ ☒ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☐ ☐ ☒ protections to youth. 7052 Contra Costa SYTF Targeted PRO 23-24 Page 5 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) This section does not apply during an extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☐ ☐ ☒ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☐ ☐ ☒ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE Lexipol 514.1, 702 Procedure manual The facility administrator, in cooperation with the Compliance for the regulation is based solely responsible physician, shall develop and implement on the review of the facility’s policy and written policies and procedures for the use of force, procedure manual as thus far this inspection which may include chemical agents. Force shall never cycle there has not been a SYTF youth be applied as punishment, discipline, retaliation or ☒ ☐ ☐ involved in a use of force incident. treatment. (a) At a minimum, each facility shall develop policies and Please see the Contra Costa County JH procedures which: checklist for the facility practices of the remaining chemical agent regulations listed below. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☐ ☐ ☒ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical options and define ☐ ☐ ☒ when those force options are appropriate. (3) describe force options or techniques that are ☐ ☐ ☒ expressly prohibited by the facility. (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☐ ☐ ☒ action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☐ ☐ ☒ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for ☐ ☐ ☒ investigating unreasonable use of force. 7052 Contra Costa SYTF Targeted PRO 23-24 Page 6 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) define the role, notification, and follow-up procedures required after use of force incidents for ☐ ☐ ☒ medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) ☐ ☐ ☒ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Lexipol 303.3, 514.4(a) policy manual option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize Compliance for the OC spray sections of this chemical agents in the facility and the type, size and regulation is based solely on the review of the the approved method of deployment for those facility’s policy and procedure manual as thus chemical agents. far this inspection cycle there has not been a ☒ ☐ ☐ SYTF youth involved in an OC spray incident. Please see the Contra Costa County JH checklist for the facility practices of the remaining chemical agent regulations listed below. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☐ ☐ ☒ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have been exposed ☐ ☐ ☒ to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☐ ☐ ☒ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training in use of force and chemical agents when appropriate ☐ ☐ ☒ that address: (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of ☐ ☐ ☒ application. (3) signs or symptoms that should result in ☐ ☐ ☒ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☐ ☐ ☒ Use of Force. (5) physical training force options that may require ☐ ☐ ☒ the use of perishable skills. (6) timelines the facility uses to define regular ☐ ☐ ☒ training. 7052 Contra Costa SYTF Targeted PRO 23-24 Page 7 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE Lexipol 607 policy manual The facility administrator shall develop and implement Lexipol 607 procedure manual written policies and procedures whereby any youth may appeal and have resolved grievances relating to any We reviewed all grievances from SYTF condition of confinement, including but not limited to submitted from January 2024 to the date of health care services, classification decisions, program ☒ ☐ ☐ the facility’s targeted inspection. In all, we participation, telephone, mail or visiting procedures, reviewed two (2) grievances. Review revealed food, clothing, bedding, mistreatment, harassment or grievances are completed and processed violations of the nondiscrimination policy. There shall be within the guidelines of this regulation. no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Lexipol 607.3 policy manual grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Lexipol 607.2 procedure manual the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There is a confidential lock box located within each housing unit of the Facility. (c) resolution of the grievance at the lowest appropriate Lexipol 607.4 policy manual ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Lexipol 607.3, 607.4.2 policy manual grievances within three (3) business days, grievances ☒ ☐ ☐ that relate to health and safety issues must be The grievance form was revised to ensure addressed immediately; ongoing compliance with this regulation. (1) The youth may elect to be present to explain Lexipol 607.4.5 policy manual his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Lexipol 607.4.5 policy manual ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Lexipol 607.3 policy manual ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Lexipol 607.4.3 policy manual grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Lexipol 607.4.2 policy manual business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; The grievance form was revised to ensure and, ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external Lexipol 607.5 policy manual ☒ ☐ ☐ methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns Lexipol 607.5 policy manual of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 7052 Contra Costa SYTF Targeted PRO 23-24 Page 8 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND Lexipol 1001.2 policy manual EXERCISE. Lexipol 1001 procedure manual The facility administrator shall develop and implement written policies and procedures for programs, Review of policy and procedures and daily recreation, and exercise for all youth. The intent is to schedule revealed compliance with this minimize the amount of time youth are in their rooms or regulation. Documentation of programs, their bed area. ☒ ☐ ☐ recreation, and exercise are documented on youth recreation and exercise forms. We reviewed youth recreation and exercise forms from the months of January, February, March, and April 2024 from SYTF which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Lexipol 1001.3 policy manual programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Review of documentation provided and ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which interviews with youth and staff revealed one hour shall be an outdoor activity, weather compliance with this regulation. permitting. A youth’s participation in programs, recreation, and Lexipol 1001.3 policy manual exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Lexipol 1001.3 policy manual be posted in the living units. ☒ ☐ ☐ Walkthrough of the facility during the inspection revealed program schedules are posted within each housing unit. There will be a written annual review of the programs, Lexipol 1001.3 policy manual recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and Facility Annual Review of programs, ☒ ☐ ☐ relevant to the population. recreation, and exercise was completed by Probation Director Malkia Crowder on April 4, 2024. 7052 Contra Costa SYTF Targeted PRO 23-24 Page 9 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Lexipol 1001.3 policy manual opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Lexipol 1001.6 policy manual evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- All youth at SYTF participate in programming social interventions and activities designed to reduce which focuses on trauma-focused, cognitive, recidivism. These programs should be based on the evidence-based, best practice interventions youth’s individual needs as required by Sections 1355 that are culturally relevant and linguistically and 1356. Such programs may be provided under the appropriate, or prosocial interventions and direction of the Chief Probation Officer or the County activities designed to reduce recidivism. Office of Education and can be administered by county partners such as mental health agencies, community Review of youth recreation and exercise form based organizations, faith-based organizations or and the posted daily schedule revealed youth Probation staff. are receiving a minimum of one-hour Programs may include but are not limited to: structured programming daily. Interviews with (1) Cognitive Behavior Interventions; youth and staff also revealed compliance. (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; Youth in the SYTF program participate in (4) Conflict Resolution; several programs daily. However, during (5) Juvenile Justice System; interviews, they all highlighted the Horticulture (6) Trauma-related interventions; program and the Culinary Skills program. (7) Victim Awareness; (8) Self-Improvement; The facility also started a Beekeeping (9) Parenting Skills and support; program in September 2023 and during the (10) Tolerance and Diversity; on-site inspection the facility opened a fully (11) Healing Informed Approaches; functional music studio which the youth are (12) Interventions by Credible Messengers; really excited about. (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Lexipol 1001.5 policy manual for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Review of youth recreation and exercise form entertainment. Activities shall be supervised and include ☒ ☐ ☐ and the posted daily schedule revealed youth orientation and may include coaching of youth. are receiving a minimum of one-hour free recreation daily. Interviews with youth and staff also revealed compliance. (c) Exercise. All youth shall be provided with the Lexipol 1001.4 policy manual opportunity for at least one hour of large muscle activity each day. Review of youth recreation and exercise form ☒ ☐ ☐ and the posted daily schedule revealed youth are receiving a minimum of one-hour outdoor exercise daily. Interviews with youth and staff also revealed compliance. The administrator/manager may suspend, for a period Lexipol 1001.3 policy manual not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7052 Contra Costa SYTF Targeted PRO 23-24 Page 10 of 10 A453 JUV Targeted PRO eff. 1/2024