Contra Costa PROB Camp SYTF (2025-2026 inspection cycle)

July 3, 2025 Esa Ehmen-Krause, Chief Probation Officer Contra Costa Probation Department 50 Douglas Drive, Suite 200 Martinez, CA, 94553 2025-2026 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, CONTRA COSTA COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Ehmen-Krause: The 2025-2026 Comprehensive Inspection of the Contra Costa County Probation Department has been completed. A pre-inspection briefing was held on Tuesday, February 25, 2025, and the following facilities were inspected between Monday, April 21, 2025 and Friday, April 25, 2025: FACILITY NAME BSCC # FACILITY TYPE Contra Costa Juvenile Hall 7051 JH Contra Costa Secured Youth Treatment Facility 7 0 5 2 SYTF Briones Youth Academy (BYA) Commitment 7056 Camp Pathway These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition to the inspection(s) by the BSCC, Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation and Living Area Space Evaluation attachments for information related to Rated Capacity. Esa Ehmen-Krause Chief Probation Officer Page 2 An Exit Briefing with your staff was held on Friday, April 25, 2025; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, CRAIGUS THOMPSON Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Contra Costa County Juvenile Court* Chair, Juvenile Justice Commission, Contra Costa County* Chair, Board of Supervisors, Contra Costa County* County Administrator, Contra Costa County* Kiki Farris, Assistant Chief Probation Officer, Contra Costa County Tamara Gusman-Taylor, Probation Manager *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7051+ Contra Costa JH SYTF Camp CI LTR 25-26 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code:7051 FACILITY NAME: Contra Costa Juvenile Hall (John A. Davis Juvenile Hall FACILITY TYPE: JH [CCJH]) PERSON(S) INTERVIEWED: Tamara Gusman-Taylor, Probation Director; Israel Carrero, Probation Manager; Greg Quesada, Institutional Supervisor II; Jessica Jones, RN, Charge Nurse Juvenile Hall; Christopher Blubaugh, RN; Alvin Silva, Assistant Director Safety and Performance Improvement; Steve Blum, Program Manager, Behavioral Health; Brian Murtagh, School Principal; Yesenia Flores Briseno I, Juvenile Institution Officer I (JIO), Leslie Castro, JIO I; Jose Avelar, JIO III; Godfrey Guevarra, JIO III; Ronald Roselin, JIO III; Latasha Jones, Institutional Supervisor I; Frank Guandique, Institutional Supervisor I; Christina Lemos, Institutional Supervisor I; Lyudmila Baranov, Probation Manager; Francis Randall, Retired Temporary; FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 25, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF Completed by Kerri Green, Principal 9B BUILDING AND GROUNDS Consultant on 10/22/2024. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented ☒ ☐ ☐ inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed by William Pigozzo, Fire Inspector 10B clearance as required by Health and Safety Code Section II on 4/22/2025 ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Med/MH completed by Daniella Poy-Wing, 11B Health and Safety Code Section 101045; Nurse Program Manager and Christina Ponce, Registered Nurse on 8/21/2024. Nutrition completed by Judith Cranmer, Nutrition Consultant on 9/18/2024. ☒ ☐ ☐ Environmental completed by Jay Bains, Environmental Health Specialist on 10/16/2024. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7051 Contra Costa JH CI PRO 25-26 Page 1 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) county superintendent of schools on the adequacy of Completed by Dan Bellino, Deputy Chief of 12B educational services and facilities as required in Section Programs, Alameda County of Education, Dr. 1370; Lucia Moritz, Executive Director of Juvenile Justice, and Jessica Goode, ☒ ☐ ☐ Director/Principal, Juvenile Court Schools, Alameda COE on 9/27/2024. (e) juvenile court as required by Section 209 of the Completed by Judge Wade Rhyne on 13B Welfare and Institutions Code; and, 12/24/2024. ☒ ☐ ☐ (f) the Juvenile Justice Commission as required by Completed by Jessica Selvin, Lead Inspector 14B Section 229 of the Welfare and Institutions Code or on 8/23/2024 Probation Commission as required by Section 240 of the ☒ ☐ ☐ Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered in 15B Chief Ehmen-Krause letter, dated March 24, Note: Compliance with this section is determined by 2025. receipt of the Chief Probation Officer’s certification letter confirming that all elements of regulation are met. Lexipol policy manual 100.3, 100.4, 100.5, 100.6 also covers this regulation. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Lexipol policy manual 100.3, 100.4, 100.5, Each facility shall: 100.6 covers this regulation. (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Chief Ehmen-Krause Certification Letter. examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Chief Ehmen-Krause Certification Letter. and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Chief Ehmen-Krause Certification Letter. employee, and psychological examination in accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Chief Ehmen-Krause Certification Letter. employees of the facility, who may be present at the facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 7051 Contra Costa JH CI PRO 25-26 Page 2 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Lexipol policy and procedure manuals section 213.4 and 213 Staffing Plan address this Each juvenile facility shall: regulation. (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of youth including safety check records, grievances, and staff, and meet established standards and disciplinary actions, and incidents reports. regulations; Also reviewed January, February, and March 2025 staffing schedules for the facility. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. ☒ ☐ ☐ At the time of the inspection the Contra Costa Juvenile Facility staffing consisted of 1 Probation Director; 4 Probation Manager; 12 Institutional Supervisors (IS); 87 Juvenile Institutions Officer (JIO); 4 Deputy Probation Officers (DPO); 19 Temporary/Extra-Help staff, and 17 vacant JIO positions. The facility also has a Home Supervision unit which consist of 1 Institutional Supervisor and 6 Juvenile Institutions Officer. (b) ensure that no required services shall be denied Lexipol 201.5 policy manual because of insufficient numbers of staff on duty absent exigent circumstances; Review of documentation, inspection walkthrough, and interviews with staff and ☒ ☐ ☐ youth revealed compliance with this regulation. (c) have a sufficient number of supervisory level staff to Lexipol 201.3 policy manual ensure adequate supervision of all staff members; A Supervisor is identified on the daily shift ☒ ☐ ☐ rosters. Currently all Supervisor positions are filled. (d) have a clearly identified person on duty at all times Lexipol 213.3.1(c) policy manual who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the and PC 832 training; Supervisor’s absence, a Lead Juvenile ☒ ☐ ☐ Institution Officer (JIO) is identified on the roster. (e) have at least one staff member present on each living Lexipol 201.4, 213.3.1(e) policy manual unit whenever there are youth in the living unit; Per policy and procedure manual staff is always present in occupied housing units. ☒ ☐ ☐ Inspection walkthrough and interviews with staff and youth revealed compliance with this regulation. 7051 Contra Costa JH CI PRO 25-26 Page 3 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) have sufficient food service personnel relative to the Lexipol 201.5 policy manual number and security of living units, including staff qualified and available to: plan menus meeting nutritional At the time of the Inspection the facility Food requirements of youth; provide kitchen supervision; direct Service team consisted of three (3) Food food preparation and servings; conduct related training ☒ ☐ ☐ Service workers. programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Lexipol 201.5 policy manual medical, dental, mental health, building maintenance, transportation, control room, facility security and other At the time of the inspection the facility support staff for the efficient management of the facility, ☒ ☐ ☐ Clerical staff consisted of 1 Clerical and to ensure that youth supervision staff shall not be Supervisor and 3 Clerical staff. diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Lexipol 201.3 policy manual continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special Inspection revealed staffing ratios are program needs. Staffing shall be in compliance with a maintained throughout the facility for each minimum youth-staff ratio for the following facility types: ☒ ☐ ☐ housing unit. Daily schedules were also reviewed to verify compliance with this regulation. (1) Juvenile Halls Lexipol 201.3 policy manual (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Juvenile Hall population at the time of the duty for each 10 youth in detention; inspection was 30 youths: 25 males, and 5 females. Review of documentation revealed staffing ratios are met at all times. ☒ ☐ ☐ It should be noted at the time of the inspection the juvenile hall youth were housed within the Trinity and Shasta units. (B) during the hours that youth are confined to their Lexipol 201.3 policy manual room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 Interviews with youth and staff revealed ☒ ☐ ☐ youth in detention; compliance with this regulation. (C) at least two wide-awake youth supervision staff Lexipol 201.3 policy manual members on duty at all times, regardless of the number of youth in detention, unless an Review of staffing schedules revealed arrangement has been made for backup support ☒ ☐ ☐ compliance with this regulation. services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Lexipol 201.3, 213.3.1(d) policy manual duty who is the same gender as youth housed in the facility. Review of staffing schedules revealed ☒ ☐ ☐ compliance with this regulation. (E) personnel with primary responsibility for other Lexipol 201.3 policy manual duties such as administration, supervision of personnel, academic or trade instruction, clerical, Staffing personnel listed within this regulation ☒ ☐ ☐ kitchen or maintenance shall not be classified as are not considered youth supervision staff. youth supervision staff positions. 7051 Contra Costa JH CI PRO 25-26 Page 4 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Special Purpose Juvenile Halls Not Applicable. (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for This facility is not a Special Purpose Juvenile each 10 youth in detention; ☐ ☐ ☒ Hall. The balance of this regulation has been deemed not applicable. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Not Applicable. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7051 Contra Costa JH CI PRO 25-26 Page 5 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION Lexipol 302 procedure manual AND TRAINING The elements of this regulation are covered in (a) Prior to assuming any responsibilities each youth Chief Ehmen-Krause letter, dated March 24, supervision staff member shall be properly oriented to ☒ ☐ ☐ 2025. their duties, including: (1) youth supervision duties; Lexipol 300.3.1 policy manual Lexipol 302.3 policy manual (2) scope of decisions they shall make; ☒ ☐ ☐ Lexipol 300.3 policy manual (3) the identity of their supervisor; ☒ ☐ ☐ (4) the identity of persons who are responsible to Lexipol 300.3 policy manual them; ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Lexipol 300.3 policy manual their responsibility; and ☒ ☐ ☐ (6) ethical responsibilities. Lexipol 300.3 policy manual ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision Lexipol 300.3.1 policy manual of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility-specific All new full-time and temporary employees ☒ ☐ ☐ orientation, including: receive 56 hours of Introductory Training. (1) individual and group supervision techniques; (2) regulations and policies relating to discipline and Lexipol 300.3.1 policy manual rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; Lexipol 300.3.1 policy manual ☒ ☐ ☐ (4) suicide prevention and response to suicide Lexipol 300.3.1 policy manual attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation Lexipol 300.3.1 policy manual techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Lexipol 300.3.1 policy manual trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; Lexipol 300.3 policy manual ☒ ☐ ☐ (8) routine security measures, including facility Lexipol 300.3.1 policy manual perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Lexipol 300.3.1 policy manual mental health services; ☒ ☐ ☐ (10) documentation; and Lexipol 300.3.1 policy manual ☒ ☐ ☐ (11) fire/life safety training Lexipol 300.3.1 policy manual ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each Lexipol 302.4 policy manual youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Lexipol 302.4 policy manual supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 7051 Contra Costa JH CI PRO 25-26 Page 6 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1323 FIRE AND LIFE SAFETY Lexipol 402.6 policy manual Whenever there is a youth in a juvenile facility, there shall Review of documentation indicates that all be at least one wide awake person on duty at all times youth supervisory staff receive site-specific who meets the training standards established by the ☒ ☐ ☐ life safety training during orientation. Also, all Board for general fire and life safety which relate full-time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL The County of Contra Costa Policy, Procedures and Operations Manual was All facility administrators shall develop, publish, and provided prior to the date of the implement a manual of written policies and procedures Comprehensive Inspection. The manual was that address, at a minimum, all regulations that are administratively reviewed by Tamara applicable to the facility. Such a manual shall be made Gusman-Taylor, Probation Director, on March available to all employees, reviewed by all employees, ☒ ☐ ☐ 24, 2025. It should be noted that the policy and shall be administratively reviewed at a minimum and procedure manual is utilized for every two years, and updated, as necessary. Those Detention, BYA (Camp), and SYTF youth. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Lexipol 100.4-100.16 policy manual communications and a description of job classifications; ☒ ☐ ☐ (b) responsibility of the probation department, purpose of Lexipol 102.3.2, 100.16, 100.10 policy programs, relationship to the juvenile court, the Juvenile manual Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Lexipol 100.4-100.16 policy manual ☒ ☐ ☐ (d) initial orientation and training program for employees; Lexipol 300.3 policy manual ☒ ☐ ☐ (e) initial orientation, including safety and security issues Lexipol 305.4, 305.5, 300.3, 300.3.1 policy and anti-discrimination policies, for support staff, contract manual employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Lexipol 205.1 policy manual communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Lexipol 206.3 policy manual (2) legal and proper care of youth; Lexipol 205.2, 205.3 policy manual ☒ ☐ ☐ (3) maintenance of individual youth's records; Lexipol 205.3 policy manual ☒ ☐ ☐ (4) supply of information to the juvenile court and Lexipol 205.2 policy manual those authorized by the court or by the law; and, ☒ ☐ ☐ Lexipol 205.4 policy manual (5) release of information regarding youth. ☒ ☐ ☐ Lexipol 300.3 policy manual (g) ethical responsibilities; ☒ ☐ ☐ Lexipol 300.3.1 policy manual (h) trauma-informed approaches; ☒ ☐ ☐ Lexipol 300.3 policy manual (i) culturally responsive approaches; ☒ ☐ ☐ Lexipol 201.3 policy manual (j) gender responsive approaches; ☒ ☐ ☐ 7051 Contra Costa JH CI PRO 25-26 Page 7 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) a non-discrimination provision that provides that all Lexipol 1006.5, 603.1, 606.1, 606.2 policy youth within the facility shall have fair and equal access to manual all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Lexipol 513.4 policy manual chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Lexipol 501.5.5 policy manual Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Lexipol 304.3 policy manual sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Lexipol 402 and 402.3 procedure manual The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Lexipol 402.3(c) policy manual with two-year retention of the inspection record; We reviewed monthly and fire safety inspections for the facility from January 2025 ☒ ☐ ☐ through April 2025. Review of documentation reveals compliance with this regulation. (c) fire prevention inspections as required by Health and Lexipol 402.3(b) policy manual Safety Code Section 13146.1(a) and (b); Fire Inspection was completed by William ☒ ☐ ☐ Pigozzo on 4/22/2025. (d) an evacuation plan; Lexipol 402.3(d) policy manual ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Lexipol 402.3(e) policy manual We reviewed all fire drill inspections for the facility from January 2025 through April 2025. Review of documentation reveals compliance ☒ ☐ ☐ with this regulation. It should be noted that the regulations require quarterly fire drills, however, the facility conducts monthly fire drills. 7051 Contra Costa JH CI PRO 25-26 Page 8 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) a written plan for the emergency housing of youth in Lexipol 402.3(f) policy manual the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in Lexipol 402.3(a) policy manual cooperation with the local fire department. ☒ ☐ ☐ 1326 SECURITY REVIEW The Facility Annual Security Review was completed by Probation Director Tamara Each facility administrator shall develop policies and Gusman-Taylor on March 24, 2025. procedures to annually review, evaluate, and document ☒ ☐ ☐ security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Lexipol 400.2 policy manual 0B The facility administrator shall develop facility-specific Lexipol 400 procedure manual policies and procedures for emergencies that shall ☒ ☐ ☐ include, but not be limited to: Lexipol 400.3 policy manual (a) escape, disturbances, and the taking of hostages; Lexipol 400.3 policy manual (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ Lexipol 400.3, 402.1 policy manual (c) fire and natural disasters; ☒ ☐ ☐ Lexipol 400.3 policy manual (d) periodic testing of emergency equipment; ☒ ☐ ☐ Lexipol 400.3 policy manual (e) emergency evacuation of the facility; and ☒ ☐ ☐ Lexipol 402.6, policy manual On March 24, 2025, Probation Director (f) a program to provide all youth supervision staff with Tamara Gusman-Taylor submitted a memo to an annual review of emergency procedures. ☒ ☐ ☐ BSCC stating that all youth supervision staff had reviewed the facility's emergency procedures for 2025. 1328 SAFETY CHECKS We reviewed the Facility’s safety checks for 1B January, February, and March 2025. Review The facility administrator shall develop and implement of documentation revealed that safety checks policy and procedures that provide for direct visual are being completed per regulation. observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth We also reviewed live time safety checks as are asleep or when youth are in their rooms, confined in we toured the facility. All checks reviewed holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ were in compliance with this regulation. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 7051 Contra Costa JH CI PRO 25-26 Page 9 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN Lexipol 707.4 policy manual 2B The facility administrator, in collaboration with the Lexipol 707 procedure manual healthcare and behavioral/mental health administrators, shall plan and implement written policies and During the inspection process we reviewed procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ six (6) youth Close Observation reports from The plan shall consider the needs of youth experiencing the JH facility. Review of documentation past or current trauma. Suicide prevention responses provided and policy and procedure manuals shall be respectful and in the least invasive manner revealed compliance with this regulation. consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Lexipol 707.12 policy manual 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Lexipol 701.3 policy manual Precautionary Protocols (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ intake and as needed during detention. (2) All youth supervision staff who perform intake Lexipol 707.12 policy manual processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Lexipol 707.1 policy manual intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a Review of documentation as well as interview suicide risk assessment. ☒ ☐ ☐ with the facility Behavioral Health Coordinator revealed compliance with this regulation. (4) Precautionary protocols shall be developed to Lexipol 707.3 procedure manual ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Lexipol 707.1 policy manual assessment and/or services. ☒ ☐ ☐ (d) Procedures for monitoring of youth identified at risk Lexipol 707.3 procedure manual for suicide. ☒ ☐ ☐ (e) Safety Interventions Lexipol 707.4 procedure manual (1) Procedures to address intervention protocols for youth identified at risk for suicide which may Lexipol 707.2 policy manual include, but are not limited to: (A) Housing consideration Behavioral Health and Probation work in collaboration when determining what items a ☒ ☐ ☐ youth could have in their room after being placed on Close Observation 2 or 3. They also determine whether or not a youth on CO 2 or CO 3 is placed in a suicide smock. (B) Treatment strategies including trauma- Lexipol 707.4 policy manual informed approaches ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how Lexipol 707.4 policy manual to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ (f) Communication Lexipol 707.2 procedure manual (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. 7051 Contra Costa JH CI PRO 25-26 Page 10 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information Lexipol 707.2 procedure manual sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Lexipol 707.9 policy manual Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. Lexipol 707.9 policy manual (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Lexipol 707.9 policy manual ☒ ☐ ☐ (h) Documentation Lexipol 707.8.2 policy manual (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Lexipol 707.4 policy manual opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Lexipol 103.1 policy manual Each facility shall submit to the Board a letter of No legal action reported this inspection cycle. notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Lexipol 522.3 policy manual OF A YOUTH WHILE DETAINED Lexipol 522 procedure manual (1) Death of a Youth. (a) The facility administrator, in cooperation with the No deaths reported at the time of the health administrator and the behavioral/mental inspection. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Lexipol 523.3 policy manual facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Lexipol 522.3 policy manual the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. 7051 Contra Costa JH CI PRO 25-26 Page 11 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Upon receipt of a report of the death of a youth Lexipol 707.11 policy manual from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Lexipol 806.6 policy manual (a) The facility administrator, in cooperation with the health administrator, shall develop written policies No serious illness or injury was reported at and procedures for the notification to necessary the time of the inspection. parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Lexipol 500.3 policy manual 8B Each juvenile facility shall submit required population Lexipol 500 procedure manual and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Lexipol 500.3 policy manual When the number of youth detained in a living unit of a Lexipol 500 procedure manual juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility JH rated capacity is 182. administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Lexipol 501 procedure manual The facility administrator shall develop and implement We reviewed ten (10) youth admittance written policies and procedures for admittance of youth packages from the Juvenile Hall. Review of that emphasize respectful and humane engagement documentation provided, and policy and with youth, and reflect that the admission process may ☒ ☐ ☐ procedure manuals revealed compliance with be traumatic to youth who may have already this regulation. experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Lexipol 501.8 policy manual (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of Youth phone calls upon admittance are Welfare and Institution Code Section 627; ☒ ☐ ☐ documented on the Youth Adjustment Record form. Lexipol 501.9 policy manual We reviewed ten (10) Youth Adjustment (2) Offer of a shower; ☒ ☐ ☐ Record forms, which reveal documentation of youth being offered a shower upon intake. (3) Documented secure storage of personal Lexipol 501.7, 501.7.2 policy manual belongings; ☒ ☐ ☐ 7051 Contra Costa JH CI PRO 25-26 Page 12 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 501.5.6, 501.9 policy manual We reviewed ten (10) Youth Adjustment (4) Offer of food upon arrival; ☒ ☐ ☐ Record forms, which reveal documentation of youth being offered food upon intake. (5) Screening for physical and behavioral health and Lexipol 701.4(a), 701.4(c) policy manual safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Lexipol 701.4(f) policy manual disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Lexipol 211.1.1 policy manual Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Lexipol policy manual 501.2 (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ (b) juvenile hall administrators shall establish written Lexipol 501.3(h) policy manual criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Lexipol 501.5.4 policy manual juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Lexipol 501.5.4 policy manual that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Lexipol 502.4 policy manual ABUSE Lexipol 502 procedure manual The facility administrator shall develop and implement written policies and procedures to reduce the risk of Lexipol 502.3 policy manual sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of ☒ ☐ ☐ We reviewed ten (10) Vulnerability admission based on the following information: Assessment Instrument forms from the (a) Prior sexual victimization or abusiveness; Juvenile Hall. Review of documentation provided, and policy and procedure manual revealed compliance with this regulation. (b) Gender nonconforming appearance or manner; or Lexipol 502.3 policy manual identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; Lexipol 502.3 policy manual (c) Current charges and offense history; ☒ ☐ ☐ Lexipol 502.3 policy manual (d) Age; ☒ ☐ ☐ Lexipol 502.3 policy manual (e) Level of emotional and cognitive development; ☒ ☐ ☐ 7051 Contra Costa JH CI PRO 25-26 Page 13 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 502.3 policy manual (f) Physical size and stature; ☒ ☐ ☐ Lexipol 502.3 policy manual (g) Mental illness or mental disabilities; ☒ ☐ ☐ Lexipol 502.3 policy manual (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Lexipol 502.3 policy manual (i) Physical disabilities; ☒ ☐ ☐ Lexipol 502.3 policy manual (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ (k) Any other specific information about the individual Lexipol 502.3 policy manual youth that may indicate heightened needs for supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through Lexipol 502.4 policy manual conversations with the youth during the admittance process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Lexipol 502.3 policy manual controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Lexipol 519.1 policy manual The facility administrator shall develop and implement Lexipol 519 procedure manual written policies and procedures for release of youth from custody which provide for: We reviewed ten (10) Youth Release Authorization Record forms from the Juvenile ☒ ☐ ☐ Hall. We also reviewed ten (10) youth Personal Property Record forms from the Juvenile Hall. Review of documentation provided, and policy and procedure manual revealed compliance with this regulation. Lexipol 519.4.(a)(b) policy manual (a) verification of identity/release papers; ☒ ☐ ☐ Lexipol 519.4(d) policy manual (b) return of personal clothing and valuables; Documented on the youth's personal property ☒ ☐ ☐ record form. Lexipol 519.4(d) policy manual (c) notification to the youth's parents or guardian; Documented on the release authorization ☒ ☐ ☐ form. (d) notification to the facility health care provider in Lexipol 519.4(c) policy manual accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, 7051 Contra Costa JH CI PRO 25-26 Page 14 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 519.4(n) policy manual (e) notification of school staff; ☒ ☐ ☐ Lexipol 519.4(m) policy manual (f) notification of facility mental health personnel. ☒ ☐ ☐ The facility administrator shall develop and implement Lexipol 519.4(c) policy manual policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Lexipol 519.5 policy manual written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Lexipol 502.2 policy manual The facility administrator shall develop and implement Lexipol 502 procedure manual written policies and procedures on classification of youth for the purpose of determining housing placement in the We reviewed ten (10) Sierra Intake facility. ☒ ☐ ☐ Classification sheets from the Juvenile Hall. Such procedures shall: Review of documentation provided, and policy and procedure manual revealed compliance with this regulation. (a) provide for the safety of the youth, other youth, facility Lexipol 502.3, 502.5, 501.5.3 policy manual staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing The Sierra/Admissions Juvenile Institution assignments shall consider the need for single, double Officer (JIO) will appropriately classify youth or dormitory assignment or location within the dormitory; ☒ ☐ ☐ upon admission. Any overrides of a youth classification must be approved by an Institution Supervisor I (IS1). (b) consider facility populations and physical design of Lexipol 502.6 policy manual the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon Lexipol 502.5 policy manual admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Lexipol 502.3 policy manual provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth from Lexipol 606.2 policy manual the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. 7051 Contra Costa JH CI PRO 25-26 Page 15 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) facility staff shall not consider lesbian, gay, bisexual, Lexipol 502.3, 502.8 policy manual transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Lexipol 501, 502, 807 procedure manuals 3B The facility administrator shall develop written policies We reviewed the Transgender/Intersex Youth and procedures ensuring respectful and equitable Preference form. Review of form provided, treatment of transgender and intersex youth. and policy and procedure manuals revealed The policies shall provide that: ☒ ☐ ☐ compliance with this regulation. It should be noted the Facility has not had to use this form thus far this inspection cycle. (a) Facility staff shall respect every youth’s gender Lexipol 501.5 policy manual identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Lexipol 807.6.1 policy manual themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Lexipol 502.8 policy manual best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Lexipol 702.7(f) policy manual and intersex youth have access to medical and behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Lexipol 807.12 policy manual necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Lexipol 516.6 policy manual youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7051 Contra Costa JH CI PRO 25-26 Page 16 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Lexipol 503 procedure manual The facility administrator shall develop and implement We reviewed ten (10) video orientation sign- written policies and procedures to orient a youth prior to off forms from the Juvenile Hall. We also placement in a living area. Both written and verbal reviewed ten (10) youth Treatment Program information shall be provided and supplemented with Orientation forms from the Juvenile Hall. video orientation if feasible. Provision shall be made to Review of documentation provided, and provide accessible orientation information to all detained policy and procedure manual revealed youth including those with disabilities, limited literacy, or compliance with this regulation. English language learners. ☒ ☐ ☐ Orientation shall include information that addresses: Each youth is provided a Youth Handbook during the booking process. Each youth is also provided a Youth Rights Handbook. It should be noted that the youth handbook and youth rights handbook are well written, easy to read, and contains excellent information for youth at each program within the Facility. (a) facility rules including contraband and searches and Lexipol 503.4(a) policy manual disciplinary procedures; It should be noted that this section of the ☒ ☐ ☐ regulation (a) through (t) is documented within the youth handbook. (b) facility’s system of positive behavior interventions Lexipol 503.4(b) policy manual and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s Lexipol 503.4(n) policy manual policy prohibiting sexual abuse and sexual harassment and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Lexipol 503.4(v) policy manual ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Lexipol 503.4(e) policy manual that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Lexipol 503.4(i) policy manual process; ☒ ☐ ☐ (g) access to routine and emergency health and mental Lexipol 503.4(f) policy manual health care; ☒ ☐ ☐ (h) access to education, religious services, and Lexipol 503.4(j)(q) policy manual recreational activities; ☒ ☐ ☐ Lexipol 503.4(h) policy manual (i) housing assignments; ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Lexipol 503.4(d) policy manual including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Lexipol 503.4(c) policy manual telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and Lexipol 503.4(k)(x) policy manual other activities; ☒ ☐ ☐ 7051 Contra Costa JH CI PRO 25-26 Page 17 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (m) facility policies on the use of force, use of restraints, Lexipol 503.4(1)(w) policy manual chemical agents and room confinement; ☒ ☐ ☐ Lexipol 503.4(p) policy manual (n) immigration legal services; ☒ ☐ ☐ Lexipol 503.4(r) policy manual (o) emergencies including evacuation procedures; ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from Lexipol 503.4(u) policy manual physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Lexipol 503.4(g)(1) policy manual other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Lexipol 503.4(h) policy manual education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive Lexipol 503.4(y) policy manual information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Lexipol 503.4(z) policy manual 15 Minimum Standards for Juvenile Facilities. Access to Title 15 is explained to the youth during orientation. Upon request, Title 15 is ☒ ☐ ☐ accessible in each housing unit or dormitory at each facility. 1354 SEPARATION Lexipol 502, 601 procedure manual The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures that address: (a) separation of youth for reasons that include, but are Lexipol 502.8.1 policy manual not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and When there is a need for a youth to be protective custody. separated from the group, they are placed on a Safety Plan. Safety Plans provide the minimum Title 15 requirements with regard to programming, exercise, and recreation. We ☒ ☐ ☐ reviewed five (5) Youth Safety Plans reports from the JH. Review of documentation and policy, and procedure manual revealed compliance with this regulation. (b) consideration of positive youth development and Lexipol 502.8.1 policy manual trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges Lexipol 502.8.1 policy manual available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Lexipol 601.2 policy manual Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the Lexipol 601.2 policy manual separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. 7051 Contra Costa JH CI PRO 25-26 Page 18 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) policies and procedures shall ensure a daily review of Lexipol 601.3 policy manual separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT Lexipol 601.1 policy manual 4B (a) The facility administrator shall develop and Lexipol 601 procedure manual implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The We reviewed ten (10) youth Room Separation placement of a youth in room confinement shall be Checklist forms from the JH. Review of accomplished in accordance with the following documentation provided, and review of policy guidelines: and procedure manual revealed compliance ☒ ☐ ☐ with this regulation. It should be noted that of the ten (10) youth Room Separation Checklist forms reviewed, none required a youth to be on room confinement for over four hours. (1) Room confinement shall not be used before other, Lexipol 601.2 policy manual less restrictive, options have been attempted and exhausted, unless attempting those options poses a Review of documentation revealed that all threat to the safety or security of any youth or staff. youth placed on room separation were ☒ ☐ ☐ appropriate, as youth actions were posing a threat to the safety and security of the facility. (2) Room confinement shall not be used for the Lexipol 601.2 policy manual purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Lexipol 601.3 policy manual that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Lexipol 601.2 policy manual confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one It should be noted that the Facility initiates the or more of the following: following protocols after a youth has been in ☒ ☐ ☐ room separation for the past three (3) hours, which is above and beyond the regulation time of four (4) hours. Lexipol 601.3 policy manual Technical assistance was provided regarding ensuring each youth is individually assessed (1) Return the youth to general population. ☒ ☐ ☐ to return to the general population and normal programming. Lexipol 601.3 policy manual (2) Consult with mental health or medical staff. ☒ ☐ ☐ (3) Develop an individualized plan that includes the Lexipol 601.3 policy manual goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. 7051 Contra Costa JH CI PRO 25-26 Page 19 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) If room confinement must be extended beyond Lexipol 601.3 policy manual four hours, staff shall do each of the following: (A) Document the reasons for room confinement During the current inspection cycle, no youth and the basis for the extension, the date and time at the juvenile hall has been extended the youth was first placed in room confinement, beyond four (4) hours of room confinement. and when he or she is eventually released from ☒ ☐ ☐ Youth are instead placed on Safety Plans, room confinement. which provide the minimum Title 15 requirements with regard to programming, exercise, and recreation. (B) Develop an individualized plan that includes Lexipol 601.3 policy manual the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Lexipol 601.2 policy manual facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Lexipol 502.5 policy manual single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Lexipol 601.2 policy manual court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to Lexipol 601.2 policy manual conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Lexipol 601.2 policy manual extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Lexipol 502.5.1 policy manual placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7051 Contra Costa JH CI PRO 25-26 Page 20 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1355 INSTITUTIONAL ASSESSMENT AND PLAN Lexipol 504 procedure manual The facility administrator shall develop and implement Each youth detained at the juvenile hall is written policies and procedures for assessment and assigned a Juvenile Institution Officer (JIO) case planning. within four days of admission. The JIO then completes a youth preliminary assessment and case plan within seven days of assignment. The assessments include ☒ ☐ ☐ descriptions of the youth issues and place an emphasis on the youth's strengths. We reviewed ten (10) youth preliminary assessments and case plans. Review of the documentation provided revealed compliance with this regulation. (a) Assessment: Lexipol 504.3 policy manual The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Lexipol 504.3.1 policy manual (1) A case plan shall be developed for each youth held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Lexipol 504.3.1 policy manual limited to, written documentation that provides: (A) objectives and time frame for the resolution of ☒ ☐ ☐ Lexipol 504.3.1(c) policy manual problems identified in the assessment; (B) a plan for meeting the objectives that includes Lexipol 504.3.1(b) policy manual a description of program resources needed and individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting Lexipol 504.3.1(c) policy manual the objectives, including periodic review and discussion of the plan with the youth; Following the youth's preliminary assessment and case plan, the assigned JIO meets with the youth weekly to discuss the case plan and progress towards goals. We reviewed ten ☒ ☐ ☐ (10) Juvenile Hall Detention Unit assessments and case plans. Review of the documentation provided revealed compliance with this regulation. (4) a transition plan, the contents of which shall be Lexipol 504.3.1(b) policy manual subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the Lexipol 504.3.1(a) policy manual plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7051 Contra Costa JH CI PRO 25-26 Page 21 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Lexipol 504, 704 procedure manual The facility administrator shall develop and implement Lexipol 704.2 policy manual written policies and procedures ensuring the availability of appropriate counseling and casework services for all We reviewed ten (10) youth weekly casework youth. Policies and procedures shall ensure: records from the Juvenile Hall. Review of the (a) youth will receive assistance with needs or concerns documentation provided revealed compliance that may arise; with this regulation. ☒ ☐ ☐ It should be noted that each facility holds a Multidisciplinary Team (MDT) every Wednesday with probation, school, mental health, and medical staff to discuss the youth's documented needs. (b) youth will receive assistance in requesting contact Lexipol 504.3 policy manual with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Lexipol 504.3.1(b) policy manual to meet the youth’s needs. ☒ ☐ ☐ 1357 USE OF FORCE Lexipol 514.1, 702 Procedure manual The facility administrator, in cooperation with the We reviewed five (5) hands-on use of force responsible physician, shall develop and implement reports from the juvenile hall. Review of written policies and procedures for the use of force, policy and procedure, and documentation which may include chemical agents. Force shall never revealed compliance with this regulation. It be applied as punishment, discipline, retaliation or ☒ ☐ ☐ should be noted that each report reviewed treatment. contained staff efforts to de-escalate the (a) At a minimum, each facility shall develop policies and incident and command calls given to the procedures which: youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Lexipol 514.1.1 policy manual reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Lexipol 514.3.2 policy manual both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Lexipol 514.1 policy manual expressly prohibited by the facility. ☒ ☐ ☐ (4) describe the requirements of staff to report any Lexipol 514.3.7 policy manual inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Lexipol 206.2, 206.3 policy manual includes time period and procedure for documenting and reporting the use of force, including reporting Lexipol 100.7 procedure manual requirements of management and line staff and procedures for reviewing and tracking use of force We discussed report writing training for all incidents by supervisory and or management staff, supervision staff. It should be noted that the ☒ ☐ ☐ which include procedures for debriefing a particular facility implemented a Use of Force Review incident with staff and/or youth for the purposes of Team Incident Review and Critique to debrief training as well as mitigating the effects of trauma that all use of force incidents. may have been experienced by staff and /or the youth involved. 7051 Contra Costa JH CI PRO 25-26 Page 22 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) Include an administrative review and a system for Lexipol 514.3.7 policy manual investigating unreasonable use of force. ☒ ☐ ☐ (7) define the role, notification, and follow-up Lexipol 514.3.4 policy manual procedures required after use of force incidents for medical, mental health staff and parents or legal Notification to parents, medical, and guardians. behavioral health is documented on the Building Supervisor Incident Review and ☒ ☐ ☐ Critique form. The behavioral health unit also receives an email following use-of-force incidents. Review of documentation revealed compliance with this regulation. (8) describe the limitations of use of force on pregnant Lexipol 702.6.2, 514.3.2(a) policy manual youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Lexipol 303.3, 514.4(a) policy manual option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize We reviewed five (5) chemical agent use of chemical agents in the facility and the type, size and force reports from the juvenile hall. Review of the approved method of deployment for those policy and procedure, and documentation chemical agents. revealed compliance with this regulation. It should be noted that each report reviewed contained staff efforts to de-escalate the incident and command calls given to the youth prior to deploying OC spray to protect ☒ ☐ ☐ the safety of the youth and the facility. It should also be noted that each report contained detailed information regarding the decontamination process of the youth. During the decontamination process, youth are attended to by staff until they self-disclose, and they are no longer suffering the effects of the chemical agent. (2) mandate that chemical agents only be used when Lexipol 514.3.2 policy manual there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Lexipol 514.4(f) policy manual timelines for decontamination from chemical agents. This shall include that youth who have been exposed During the decontamination process, youth to chemical agents shall not be left unattended until are attended to by staff until they self- ☒ ☐ ☐ that youth is fully decontaminated or is no longer disclose, and they are no longer suffering the suffering the effects of the chemical agent. effects of the chemical agent. (4) define the role, notification, and follow-up Lexipol 514.4(f) policy manual procedures required after use of force incidents involving chemical agents for medical, mental health Notification to parents, medical, and staff and parents or legal guardians. behavioral health is documented on the Building Supervisor Incident Review and ☒ ☐ ☐ Critique form. The behavioral health unit also receives an email following use-of-force incidents. Review of documentation revealed compliance with this regulation. 7051 Contra Costa JH CI PRO 25-26 Page 23 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) provide for the documentation of each incident of Lexipol 514.4(c) policy manual use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Lexipol 514.3.6 policy manual require that agencies provide initial and regular training in use of force and chemical agents when appropriate Lexipol 302.1 procedure manual that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Lexipol 514.4(a)(3) policy manual application. ☒ ☐ ☐ (3) signs or symptoms that should result in immediate Lexipol 514.4(a)(3) policy manual referral to medical or behavioral health. ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use Lexipol 514.4(a)(3) policy manual of Force. ☒ ☐ ☐ (5) physical training force options that may require Lexipol 514.4(a)(3) policy manual the use of perishable skills. ☒ ☐ ☐ (6) timelines the facility uses to define regular Lexipol 707.12 policy manual training. ☒ ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Lexipol 515.1.1 policy manual The facility administrator, in cooperation with the Lexipol 515 procedure manual responsible physician and mental health director, shall develop and implement written policies and procedures We reviewed ten (10) incident reports from for the use of restraint devices. Restraint devices include the juvenile hall in which physical restraints any devices which immobilize a youth's extremities ☒ ☐ ☐ were applied to a youth. Review of and/or prevent the youth from being ambulatory. documentation provided, and policy and procedure manuals revealed compliance with this regulation. Physical restraints may be used only for those youth who Lexipol 515.2, 515.3 policy manual present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Lexipol 515.3 policy manual discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Lexipol 515.4 policy manual handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7051 Contra Costa JH CI PRO 25-26 Page 24 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall be placed in restraints only with the approval Lexipol 515.3 policy manual of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Lexipol 515.3 policy manual retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Lexipol 515.3 policy manual possible, but in no case longer than four hours from the time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Lexipol 515.8 policy manual to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Lexipol 515.8 policy manual procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate Lexipol 515.3 policy manual certain restraint devices and/or techniques. ☒ ☐ ☐ (c) acceptable restraint devices. Lexipol 515.2 policy manual ☒ ☐ ☐ (d) signs or symptoms which should result in immediate Lexipol 515.3 policy manual medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Lexipol 515.6 policy manual equipment. ☒ ☐ ☐ (f) protective housing of restrained youth. While in Lexipol 515.3 policy manual restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. Lexipol 515.3 policy manual (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Lexipol 515.6 policy manual (h) exercising of extremities. ☒ ☐ ☐ 7051 Contra Costa JH CI PRO 25-26 Page 25 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1358.5 USE OF RESTRAINT DEVICES FOR Lexipol 515 procedure manual 5B MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. Lexipol 515.1.1, 515.3 policy manual The Facility Administrator, in cooperation with the Review of the policy and procedures manual responsible physician and behavioral/mental health revealed compliance with this regulation. It director, shall develop and implement written policies ☒ ☐ ☐ should be noted that restraint devices for and procedures for the use of restraint devices when the movement and transportation have not been purpose is for movement or transportation within the utilized thus far this inspection cycle. facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Lexipol 515.8, 515.5 policy manual restraints must be documented. ☒ ☐ ☐ (c) an individual assessment of the need to apply Lexipol 515.4 policy manual restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Lexipol 515.3 policy manual with a clearly defined expectation that restraint devices shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Lexipol 515.5 policy manual accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Although the facility has a safety room, it is not utilized to house youth for any purpose. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☐ ☐ ☒ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☐ ☐ ☒ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☐ ☐ ☒ (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, 7051 Contra Costa JH CI PRO 25-26 Page 26 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) provide a process for documenting the reason for placement, including attempts to use less restrictive means of control, and decisions to continue and end ☐ ☐ ☒ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☐ ☐ ☒ the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Lexipol 516.1 procedure manual The facility administrator shall develop and implement We reviewed ten (10) strip search written policies and procedures governing the search of authorization forms from the Juvenile Hall. youth, the facility, and visitors. ☒ ☐ ☐ Review of documentation provided, and Policies and procedures shall provide that: policy and procedure manuals revealed compliance with this regulation. (a) Searches shall be conducted to ensure the safety Lexipol 516.2 policy manual and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Lexipol 516.1 policy manual preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Lexipol 516.1 policy manual searches shall comply with Penal Code Section 4030. ☒ ☐ ☐ (d) Physical body cavity searches shall only be Lexipol 516.2 policy manual conducted by a medical professional. ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be Lexipol 516.5.1(a) policy manual strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. 7051 Contra Costa JH CI PRO 25-26 Page 27 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) Searches of transgender and intersex youth shall Lexipol 516.6 policy manual comply with Section 1352.5. ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches Lexipol 516.5.2 policy manual are prohibited except in exigent circumstances or when conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Lexipol 607 policy manual The facility administrator shall develop and implement Lexipol 607 procedure manual written policies and procedures whereby any youth may appeal and have resolved grievances relating to any We reviewed ten (10) grievances from the condition of confinement, including but not limited to juvenile hall submitted from January 2025 to health care services, classification decisions, program ☒ ☐ ☐ the date of the facility inspection. Review participation, telephone, mail or visiting procedures, revealed grievances are completed and food, clothing, bedding, mistreatment, harassment or processed within the guidelines of this violations of the nondiscrimination policy. There shall be regulation. no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Lexipol 607.3 policy manual grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Lexipol 607.2 procedure manual the grievance or to deliver the form to any youth supervision staff working in the facility; There’s a confidential lock box located within ☒ ☐ ☐ each housing unit of the Facility. (c) resolution of the grievance at the lowest appropriate Lexipol 607.4 policy manual staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Lexipol 607.3, 607.4.2 policy manual grievances within three (3) business days, grievances that relate to health and safety issues must be The grievance form was revised to ensure ☒ ☐ ☐ addressed immediately; ongoing compliance with this regulation. (1) The youth may elect to be present to explain Lexipol 607.4.5 policy manual his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by Lexipol 607.4.5 policy manual the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Lexipol 607.3 policy manual which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Lexipol 607.4.3 policy manual grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Lexipol 607.4.2 policy manual business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; and, The grievance form was revised to ensure ☒ ☐ ☐ ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external Lexipol 607.5 policy manual methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ 7051 Contra Costa JH CI PRO 25-26 Page 28 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Whether or not associated with a grievance, concerns of Lexipol 607.5 policy manual parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Lexipol 206.5.1 policy manual A written report of all incidents which result in physical Lexipol 206 procedure manual harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be We reviewed ten (10) incident reports from maintained. Such written record shall be prepared by the ☒ ☐ ☐ the juvenile hall. Review of the staff and submitted to the facility manager by the end of documentation provided revealed compliance the shift, unless additional time is necessary and with this regulation. authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Lexipol 521.3 policy manual DNA SPECIMENS, SAMPLES, IMPRESSIONS Lexipol 521 procedure manual (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel Lexipol 514.1.1, 514.3.5 policy manual including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Lexipol 521.5 policy manual efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Lexipol 521.5, 521.5.2 policy manual authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Lexipol 521.5.1 policy manual extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☒ ☐ ☐ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7051 Contra Costa JH CI PRO 25-26 Page 29 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Lexipol 1002 policy manual, entire policy section (a) School Programs The County Board of Education shall provide for the Lexipol 1002 procedure manual administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee Review of policy and procedures, youth and pursuant to applicable State laws. The school and facility staff interviews, and school daily schedules administrators shall develop and implement written policy revealed compliance with this regulation. and procedures to ensure communication and coordination between educators and probation staff. Annual review of the facility education Culturally responsive and trauma-informed approaches program was completed by Dan Bellino, should be applied when providing instruction. Education Deputy Chief of Programs, Alameda County staff should collaborate with the facility administrator to Office of Education, Dr. Lucia Moritz, use technology to facilitate learning and ensure safe technology practices. The facility administrator shall Executive Director of Juvenile Justice, and request an annual review of each required element of the ☒ ☐ ☐ Jessica Goode, Director/Principal, Juvenile program by the Superintendent of Schools, and a report Court Schools, Alameda COE on 9/27/2024. or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Lexipol 1002.1, 1002.3 policy manual The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Lexipol 1002.3(a) policy manual program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Lexipol 1002.1 policy manual Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Lexipol 1002.5 policy manual Equivalency Test as approved by the California Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary Lexipol 1002.6, 1002.4(o) policy manual education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Lexipol 1002.5 policy manual Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. 7051 Contra Costa JH CI PRO 25-26 Page 30 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) Supplemental instruction shall be afforded to youth Lexipol 1002.5 policy manual who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Lexipol 1002.5 policy manual State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Lexipol 1002.4(k) policy manual of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Lexipol 1002.7 policy manual (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. (2) School staff shall be advised of administrative Lexipol 1002.7 policy manual decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Lexipol 1002.7 policy manual Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Lexipol 1002.4(a) policy manual education staff will develop policies and procedures that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations Lexipol 1002.4(a) policy manual (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Lexipol 1002.6(a), 1002.4(m) policy manual afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. 7051 Contra Costa JH CI PRO 25-26 Page 31 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Educational Screening and Admission Lexipol 1002.4(c)(1) policy manual (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Lexipol 1002.4(c)(1) policy manual ☒ ☐ ☐ (B) Home Language Survey and the results of the Lexipol 1002.4(m) policy manual State Test used for English language proficiency; ☒ ☐ ☐ (C) Needs and services of special populations as Lexipol 1002.3 policy manual defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Lexipol 1002.7 policy manual ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Lexipol 1002.1 policy manual Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Lexipol 1002.1 policy manual (comply with education plan shall be developed for each youth state and federal law) ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Lexipol 1002.4(c)(1) policy manual the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Lexipol 1002.4(i) policy manual (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Lexipol 1002.4(i) policy manual provide appropriate credit (full or partial) for course work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning Lexipol 1002.4(n) policy manual (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Lexipol 1002.6 policy manual (1) The school and facility administrator should, whenever possible, collaborate with local post- It should be noted that at the time of the secondary education providers to facilitate access to inspection, a total of 26 youth within the ☒ ☐ ☐ educational and vocational opportunities for youth that facility were enrolled in Community College considers the use of technology to implement these classes. programs. 7051 Contra Costa JH CI PRO 25-26 Page 32 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1371 PROGRAMS, RECREATION, AND EXERCISE. Lexipol 1001.2 policy manual 6B The facility administrator shall develop and implement Lexipol 1001 procedure manual written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the Review of policy and procedures and daily amount of time youth are in their rooms or their bed area. schedule revealed compliance with this regulation. Documentation of programs, recreation, and exercise is documented on youth recreation and exercise forms. We ☒ ☐ ☐ reviewed youth recreation and exercise forms from the months of January, February, and March 2025 from the juvenile hall, which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Lexipol 1001.3 policy manual programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Review of documentation provided, and Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ interviews with youth and staff revealed one hour shall be an outdoor activity, weather permitting. compliance with this regulation. A youth’s participation in programs, recreation, and Lexipol 1001.3 policy manual exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Lexipol 1001.3 policy manual be posted in the living units. A walkthrough of the facility during the ☒ ☐ ☐ inspection revealed that program schedules are posted within each housing unit. There will be a written annual review of the programs, Lexipol 1001.3 policy manual recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and The Facility Annual Review of programs, relevant to the population. recreation, and exercise was completed by ☒ ☐ ☐ Probation Director Tamara Gusman-Taylor on March 24, 2025. 7051 Contra Costa JH CI PRO 25-26 Page 33 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the Lexipol 1001.3 policy manual opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Lexipol 1001.6 policy manual evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- All youth at the juvenile hall participate in social interventions and activities designed to reduce programming which focuses on trauma- recidivism. These programs should be based on the focused, cognitive, evidence-based, best youth’s individual needs as required by Sections 1355 practice interventions that are culturally and 1356. Such programs may be provided under the relevant and linguistically appropriate, or direction of the Chief Probation Officer or the County prosocial interventions and activities Office of Education and can be administered by county designed to reduce recidivism. partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Review of youth recreation and exercise form Programs may include but are not limited to: and the posted daily schedule revealed that (1) Cognitive Behavior Interventions; youth are receiving a minimum of one hour of (2) Management of Stress and Trauma; structured programming daily. Interviews with ☒ ☐ ☐ (3) Anger Management; youth and staff also revealed compliance. (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Lexipol 1001.5 policy manual for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Review of the youth recreation and exercise entertainment. Activities shall be supervised and include form and the posted daily schedule revealed orientation and may include coaching of youth. ☒ ☐ ☐ that youth are receiving a minimum of one hour of free recreation daily. Interviews with youth and staff also revealed compliance. (c) Exercise. All youth shall be provided with the Lexipol 1001.4 policy manual opportunity for at least one hour of large muscle activity each day. Review of the youth recreation and exercise form and the posted daily schedule revealed ☒ ☐ ☐ that youth are receiving a minimum of one hour of outdoor exercise daily. Interviews with youth and staff also revealed compliance. The administrator/manager may suspend, for a period not Lexipol 1001.3 policy manual to exceed 24 hours, access to recreation and programs. The administrator/manager shall document the reasons It should be noted that the Administration has why suspension of recreation and programs occurs. ☒ ☐ ☐ not suspended recreation or programs thus far this inspection cycle. 7051 Contra Costa JH CI PRO 25-26 Page 34 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1372 RELIGIOUS PROGRAM Lexipol 1006.3 policy manual The facility administrator shall provide access to religious Review of daily schedule revealed youth can services and/or religious counseling at least once each participate in alternative programming during week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: Lexipol 1006.4.1 policy manual (a) opportunity for religious services and practices; ☒ ☐ ☐ Lexipol 1006.4.1 policy manual (b) availability of clergy; and, ☒ ☐ ☐ Lexipol 1006.6 policy manual (c) availability of religious diets. ☒ ☐ ☐ 1373 WORK PROGRAM Lexipol 1004.2 policy manual The facility administrator shall develop policies and Lexipol 1004 procedure manual procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall The youth have a variety of work programs to be meaningful, constructive and related to vocational ☒ ☐ ☐ participate in however, the Bee-Keeping training or increasing a youth's sense of responsibility. program is by far the most popular work Work programs shall not be imposed as a disciplinary program amongst the youth. measure 1374 VISITING Lexipol 1007.3 policy manual The facility administrator shall develop and implement Lexipol 1007 procedure manual written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Review of policy and procedures and the receive visits by parents, guardians or persons standing juvenile hall visitation logs from January and in loco parentis, and children of youth. Other family ☒ ☐ ☐ March 2025 revealed compliance with this members, such as grandparents and siblings, and regulation. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Lexipol 1007.6(f)(1) policy manual the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Lexipol 1007.3 policy manual per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Provisions for special visits, in addition to the two-hour Lexipol 1007.8 policy manual minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. 7051 Contra Costa JH CI PRO 25-26 Page 35 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility may provide access to technology as an Lexipol 1007.3 policy manual alternative, but not as a replacement, to in-person visiting. Zoom visits are offered to youth but not as a ☒ ☐ ☐ replacement for in-person visits. 1375 CORRESPONDENCE Lexipol 1000 procedure manual The facility administrator shall develop and implement Lexipol 1000.3 policy manual written policies and procedures for correspondence which provide that: ☒ ☐ ☐ Staff and youth were interviewed, as well as a (a) there is no limitation on the volume of mail that youth review of policy and procedures revealed may send or receive; compliance with this regulation. (b) youth may send two letters per week postage free; Lexipol 1000.3 policy manual ☒ ☐ ☐ (c) youth may correspond confidentially with state and Lexipol 1000.4 policy manual federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Lexipol 1000.6 policy manual in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Lexipol 1005.1 policy manual 7B The administrator of each juvenile facility shall develop Lexipol 1005 procedure manual and implement written policies and procedures to provide youth with access to telephone communications. ☒ ☐ ☐ Staff and youth were interviewed, as well as a review of policy and procedures revealed compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES Lexipol 602.3 policy manual The facility administrator shall develop written procedures Lexipol 602 procedure manual to ensure the right of youth to have access to the courts and legal services. Such access shall include: ☒ ☐ ☐ Staff and youth were interviewed, as well as a (a) access, upon request by the youth, to licensed review of policy and procedures revealed attorneys and their authorized representatives; compliance with this regulation. (b) provision for confidential consultation with attorneys; Lexipol 602.3 policy manual and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Lexipol 602.3 policy manual cost-free telephone access as appropriate. ☒ ☐ ☐ 1390 DISCIPLINE Lexipol 600.1 policy manual The facility administrator shall develop and implement Lexipol 600 procedure manual written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use Review of policy and procedures, and of positive behavior interventions and supports. Discipline ☒ ☐ ☐ documentation revealed compliance with this shall be imposed at the least restrictive level which regulation. promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: 7051 Contra Costa JH CI PRO 25-26 Page 36 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 600.2 policy manual (a) bed and bedding; ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Lexipol 600.2 policy manual personal hygiene items, and clean clothing; ☒ ☐ ☐ Lexipol 600.2 policy manual (c) full nutrition; ☒ ☐ ☐ Lexipol 600.2 policy manual (d) contact with parent or attorney; ☒ ☐ ☐ Lexipol 600.2 policy manual (e) exercise; ☒ ☐ ☐ Lexipol 600.2 policy manual (f) medical services and counseling; ☒ ☐ ☐ Lexipol 600.2 policy manual (g) religious services; ☒ ☐ ☐ Lexipol 600.2 policy manual (h) clean and sanitary living conditions; ☒ ☐ ☐ Lexipol 600.2 policy manual (i) the right to send and receive mail; ☒ ☐ ☐ Lexipol 600.2 policy manual (j) education; and, ☒ ☐ ☐ Lexipol 600.2 policy manual (k) rehabilitative programming. ☒ ☐ ☐ The facility administrator shall establish rules of conduct Lexipol 600.1 procedure manual and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Lexipol 600.1 procedure manual The facility administrator shall develop and implement Lexipol 600.1, 600.3 procedure manual written policies and procedures for the administration of discipline which shall include, but not be limited to: We reviewed ten (10) due process hearings (a) designation of personnel authorized to impose ☒ ☐ ☐ from the juvenile hall. Review of policy and discipline for violation of rules; procedures, and documentation revealed compliance with this regulation. (b) prohibiting discipline to be delegated to any youth; Lexipol 600.3 procedure manual ☒ ☐ ☐ (c) definition of major and minor rule violations and their Lexipol 600.1, procedure manual consequences, and due process requirements; ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior Lexipol 600.2 policy manual interventions; ☒ ☐ ☐ (e) minor rule violations may be handled informally by Lexipol 600.1 procedure manual counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, 7051 Contra Costa JH CI PRO 25-26 Page 37 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) major rule violations and the discipline process shall Lexipol 600.1 procedure manual be documented and require the following: (1) written notice of violation prior to a hearing; Review of the documentation provided ☒ ☐ ☐ revealed compliance with this regulation. (2) accommodations provided to youth with Lexipol 601.1 procedure manual disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Lexipol 600.3 procedure manual incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Lexipol 600.3 procedure manual evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Lexipol 600.3 procedure manual hearing process; ☒ ☐ ☐ Lexipol 600.3 procedure manual (6) provision for administrative review. ☒ ☐ ☐ (g) violations that result in a removal from camp or Lexipol 600.3 procedure manual commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Lexipol Policy 706.2 DISEASES. Lexipol Procedure 706.3 The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Lexipol Procedure manual 706.3 (a) Intake health screening procedures; ☒ ☐ ☐ Lexipol Procedure manual 706.3 (b) Identification of relevant symptoms; ☒ ☐ ☐ Lexipol Procedure manual 706.3 (c) Referral for medical evaluation; ☒ ☐ ☐ Lexipol Procedure manual 706.3 (d) Treatment responsibilities during detention; ☒ ☐ ☐ (e) Coordination with public and private community- Lexipol Procedure manual 706.3 based resources for follow-up treatment; ☒ ☐ ☐ Lexipol Procedure manual 706.3 (f) Applicable reporting requirements; and, ☒ ☐ ☐ Lexipol Procedure manual 706.3 (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ The policies and procedures shall be updated as Lexipol Procedure manual 706.3 necessary to reflect communicable disease priorities identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Lexipol 702.3 Youth Access to Health Care The health administrator, in cooperation with the facility All youth Housing units have a medical and administrator, shall develop policy and procedures to ☒ ☐ ☐ mental health lockbox in the dayroom. establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 7051 Contra Costa JH CI PRO 25-26 Page 38 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1480 STANDARD FACILTY CLOTHING ISSUE Lexipol Policy 807.1 Youth Hygiene The youth’s personal clothing, undergarments and Review of policy and procedure and footwear may be substituted for the institutional clothing ☒ ☐ ☐ interviews with staff and youth revealed and footwear specified in this regulation. The facility has compliance with this regulation. the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Lexipol Policy 807.1 Youth Hygiene laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing Lexipol Policy 807.1 Youth Hygiene for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; Lexipol Policy 807.1 Youth Hygiene (2) Outer garments; ☒ ☐ ☐ (3) New non-disposable underwear which shall Lexipol Policy 807.1 Youth Hygiene remain with the youth throughout their stay, and; ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and Lexipol Policy 807.1 Youth Hygiene free of stains, including tee shirts and bras. ☒ ☐ ☐ (c) Clothing is laundered at the temperature required by Lexipol Policy 807.1 Youth Hygiene local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Lexipol Policy 807.6 Clothing Exchange The facility administrator shall develop and implement Review of policy and procedure and written policies and site-specific procedures for the interviews with staff and youth revealed cleaning and scheduled exchange of clothing. Unless compliance with this regulation, and youth are work, climatic conditions, or illness necessitates more ☒ ☐ ☐ receiving their own underwear back at the frequent exchange, outer garments, except for footwear, clothing exchange. shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Lexipol Policy 804 Vermin Control PERSONAL CLOTHING Review of policy and procedure revealed There shall be written policies and site-specific compliance with this regulation. procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Lexipol Policy 807.9 Personal Hygiene of Youths There shall be written policies and site-specific procedures developed and implemented by the facility Review of policy and procedure and administrator for the availability of personal hygiene ☒ ☐ ☐ interviews with staff and youth revealed items. Each female youth shall be provided with sanitary compliance with this regulation. napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; Lexipol Policy 807.9 Personal Hygiene of (a) Toothbrush; Youths ☒ ☐ ☐ 7051 Contra Costa JH CI PRO 25-26 Page 39 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol Policy 807.9 Personal Hygiene of (b) Toothpaste; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (c) Soap; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (d) Comb; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (e) Shaving implements; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (f) Deodorant; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (g) Lotion; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (h) Shampoo; and, Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (i) Post-shower conditioning hair products. Youths ☒ ☐ ☐ Youth shall not be required to share any personal care Lexipol Policy 807.9 Personal Hygiene of items listed in items (a) through (d). Liquid soap provided Youths through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Lexipol Policy 807.1 Youth Hygiene There shall be written policies and site specific Review of policy and procedure and procedures developed and implemented by the facility interviews with staff and youth revealed administrator for showering/bathing and brushing of ☒ ☐ ☐ compliance with this regulation. teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Lexipol Policy 807.4 Youth Hygiene/Shaving Procedure Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of Review of policy and procedure and identification in Court. All youth shall have equal ☒ ☐ ☐ interviews with staff and youth revealed opportunity to shave face and body hair. The facility compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7051 Contra Costa JH CI PRO 25-26 Page 40 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1488 HAIR CARE SERVICES Lexipol Policy 807.10 Barber and Cosmetology Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. Review of policy and procedure and Equipment shall be cleaned and disinfected after each interviews with staff and youth revealed haircut or procedure, by a method approved by the State ☒ ☐ ☐ compliance with this regulation. Board of Barbering and Cosmetology. It should be noted that the facility has a barbershop within the facility. 1500 STANDARD BEDDING AND LINEN ISSUE Lexipol Policy 807.9 Bedding Issue Clean laundered, suitable bedding and linens, in good Review of policy and procedure and repair, shall be provided for each youth entering a living ☒ ☐ ☐ interviews with staff and youth revealed area who is expected to remain overnight, shall include, compliance with this regulation. but not be limited to: (a) One mattress or mattress-pillow combination which Lexipol Policy 807.9 Bedding Issue meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Lexipol Policy 807.9 Bedding Issue (a) above; ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (d) One towel; and, ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (e) One blanket or more, up on request ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE Lexipol Policy 807.9 Bedding Issue The facility administrator shall develop and implement Review of policy and procedure and site specific written policies and procedures for the interviews with staff and youth revealed scheduled exchange of laundered bedding and linen ☒ ☐ ☐ compliance with this regulation. issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once Lexipol Policy 807.9 Bedding Issue a month. ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND Lexipol Policy 800.1 Sanitation Inspections MAINTENANCE Review of policy and procedure revealed The facility administrator shall develop and implement compliance with this regulation. written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7051 Contra Costa JH CI PRO 25-26 Page 41 of 42 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 7051 Contra Costa JH CI PRO 25-26 Page 42 of 42 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code:7052 FACILITY NAME: Contra Costa County Secure Youth Treatment Facility FACILITY TYPE: SYTF (SYTF) PERSON(S) INTERVIEWED: Tamara Gusman-Taylor, Probation Director; Israel Carrero, Probation Manager; Greg Quesada, Institutional Supervisor II; Jessica Jones, RN, Charge Nurse Juvenile Hall; Christopher Blubaugh, RN; Alvin Silva, Assistant Director Safety and Performance Improvement; Steve Blum, Program Manager, Behavioral Health; Brian Murtagh, School Principal; Yesenia Flores Briseno I, Juvenile Institution Officer I (JIO), Leslie Castro, JIO I; Jose Avelar, JIO III; Godfrey Guevarra, JIO III; Ronald Roselin, JIO III; Latasha Jones, Institutional Supervisor I; Frank Guandique, Institutional Supervisor I; Christina Lemos, Institutional Supervisor I; Lyudmila Baranov, Probation Manager; Francis Randall, Retired Temporary; FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 25, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF Completed by Kerri Green, Principal 9B BUILDING AND GROUNDS Consultant on 10/22/2024. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented ☒ ☐ ☐ inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed by William Pigozzo, Fire Inspector 10B clearance as required by Health and Safety Code Section II on 4/22/2025 ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Med/MH completed by Daniella Poy-Wing, 11B Health and Safety Code Section 101045; Nurse Program Manager and Christina Ponce, Registered Nurse on 8/21/2024. Nutrition completed by Judith Cranmer, Nutrition Consultant on 9/18/2024. ☒ ☐ ☐ Environmental completed by Jay Bains, Environmental Health Specialist on 10/16/2024. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7052 Contra Costa SYTF CI PRO 25-26 Page 1 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) county superintendent of schools on the adequacy of Completed by Dan Bellino, Deputy Chief of 12B educational services and facilities as required in Section Programs, Alameda County Office of 1370; Education, Dr. Lucia Moritz, Executive Director of Juvenile Justice, and Jessica ☒ ☐ ☐ Goode, Director/Principal, Juvenile Court Schools, Alameda COE on 9/27/2024. (e) juvenile court as required by Section 209 of the Completed by Judge Wade Rhyne on 13B Welfare and Institutions Code; and, 12/24/2024. ☒ ☐ ☐ (f) the Juvenile Justice Commission as required by Completed by Jessica Selvin, Lead Inspector 14B Section 229 of the Welfare and Institutions Code or on 8/23/2024. Probation Commission as required by Section 240 of the ☒ ☐ ☐ Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered in 15B Chief Ehmen-Krause letter, dated March 24, Note: Compliance with this section is determined by 2025. receipt of the Chief Probation Officer’s certification letter confirming that all elements of regulation are met. Lexipol policy manual 100.3, 100.4, 100.5, 100.6 also covers this regulation. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Lexipol policy manual 100.3, 100.4, 100.5, Each facility shall: 100.6 covers this regulation. (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Chief Ehmen-Krause Certification Letter. examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Chief Ehmen-Krause Certification Letter. and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Chief Ehmen-Krause Certification Letter. employee, and psychological examination in accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Chief Ehmen-Krause Certification Letter. employees of the facility, who may be present at the facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 7052 Contra Costa SYTF CI PRO 25-26 Page 2 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Lexipol policy and procedure manuals section 213.4 and 213 Staffing Plan address this Each juvenile facility shall: regulation. (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents, programming, to provide for safety and security of youth including safety check records, grievances, and staff, and meet established standards and disciplinary actions, and incident reports. Also regulations; reviewed January, February, and March 2025 staffing schedules for the facility. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. ☒ ☐ ☐ At the time of the inspection, the Contra Costa Juvenile Facility staffing consisted of 1 Probation Director; 4 Probation Managers; 12 Institutional Supervisors (IS); 87 Juvenile Institutions Officers (JIO); 4 Deputy Probation Officers (DPO); 19 Temporary/Extra-Help staff, and 17 vacant JIO positions. The facility also has a Home Supervision unit, which consists of 1 Institutional Supervisor and 6 Juvenile Institutions Officers. (b) ensure that no required services shall be denied Lexipol 201.5 policy manual because of insufficient numbers of staff on duty absent exigent circumstances; Review of documentation, inspection walkthrough, and interviews with staff and ☒ ☐ ☐ youth revealed compliance with this regulation. (c) have a sufficient number of supervisory level staff to Lexipol 201.3 policy manual ensure adequate supervision of all staff members; A Supervisor is identified on the daily shift ☒ ☐ ☐ rosters. Currently, all Supervisor positions are filled. (d) have a clearly identified person on duty at all times Lexipol 213.3.1(c) policy manual who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the and PC 832 training; Supervisor’s absence, a Lead Juvenile ☒ ☐ ☐ Institution Officer (JIO) is identified on the roster. (e) have at least one staff member present on each living Lexipol 201.4, 213.3.1(e) policy manual unit whenever there are youth in the living unit; Per policy and procedure manual, staff are always present in occupied housing units. ☒ ☐ ☐ Inspection walkthrough and interviews with staff and youth revealed compliance with this regulation. 7052 Contra Costa SYTF CI PRO 25-26 Page 3 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) have sufficient food service personnel relative to the Lexipol 201.5 policy manual number and security of living units, including staff qualified and available to: plan menus meeting nutritional At the time of the inspection, the facility's requirements of youth; provide kitchen supervision; direct Food Service team consisted of three (3) food preparation and servings; conduct related training ☒ ☐ ☐ Food Service workers. programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Lexipol 201.5 policy manual medical, dental, mental health, building maintenance, transportation, control room, facility security and other At the time of the inspection, the facility's support staff for the efficient management of the facility, ☒ ☐ ☐ Clerical staff consisted of 1 Clerical and to ensure that youth supervision staff shall not be Supervisor and 3 Clerical staff. diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Lexipol 201.3 policy manual continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special The inspection revealed that staffing ratios program needs. Staffing shall be in compliance with a are maintained throughout the facility for each minimum youth-staff ratio for the following facility types: ☒ ☐ ☐ housing unit. Daily schedules were also reviewed to verify compliance with this regulation. (1) Juvenile Halls Not Applicable. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable. (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for This facility is not a Special Purpose Juvenile each 10 youth in detention; ☐ ☐ ☒ Hall. The balance of this regulation has been deemed not applicable. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; 7052 Contra Costa SYTF CI PRO 25-26 Page 4 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Lexipol 201.3 policy manual (A) during the hours that youth are awake, one wide-awake youth supervision staff member on The SYTF population at the time of the duty for each 15 youth in the camp population; inspection was 14 male youth. Review of documentation revealed staffing ratios are met at all times. ☒ ☐ ☐ It should be noted that at the time of the inspection, the SYTF youth were housed within the Cypress and Tamaulipas units. (B) during the hours that youth are confined to their Lexipol 201.3 policy manual room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 Interviews with youth and staff revealed ☒ ☐ ☐ youth present in the facility; compliance with this regulation. (C) at least two wide-awake youth supervision staff Lexipol 201.3 policy manual members on duty at all times, regardless of the number of youth in residence, unless Review of staffing schedules revealed arrangements have been made for backup support ☒ ☐ ☐ compliance with this regulation. services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Lexipol 201.3, 213.3.1(d) policy manual duty who is the same gender as youth housed in the facility; Review of staffing schedules revealed ☒ ☐ ☐ compliance with this regulation. (E) in addition to the minimum staff to youth ratio Not Applicable. required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Lexipol 201.3 policy manual duties such as administration, supervision of personnel, academic or trade instruction, clerical, Staffing personnel listed within this regulation ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be are not considered youth supervision staff. classified as youth supervision staff positions. 7052 Contra Costa SYTF CI PRO 25-26 Page 5 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION Lexipol 302 procedure manual AND TRAINING The elements of this regulation are covered in (a) Prior to assuming any responsibilities each youth Chief Ehmen-Krause letter, dated March 24, supervision staff member shall be properly oriented to ☒ ☐ ☐ 2025. their duties, including: (1) youth supervision duties; Lexipol 300.3.1 policy manual Lexipol 302.3 policy manual (2) scope of decisions they shall make; ☒ ☐ ☐ Lexipol 300.3 policy manual (3) the identity of their supervisor; ☒ ☐ ☐ (4) the identity of persons who are responsible to Lexipol 300.3 policy manual them; ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Lexipol 300.3 policy manual their responsibility; and ☒ ☐ ☐ (6) ethical responsibilities. Lexipol 300.3 policy manual ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision Lexipol 300.3.1 policy manual of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility-specific All new full-time and temporary employees ☒ ☐ ☐ orientation, including: receive 56 hours of Introductory Training. (1) individual and group supervision techniques; (2) regulations and policies relating to discipline and Lexipol 300.3.1 policy manual rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; Lexipol 300.3.1 policy manual ☒ ☐ ☐ (4) suicide prevention and response to suicide Lexipol 300.3.1 policy manual attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation Lexipol 300.3.1 policy manual techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Lexipol 300.3.1 policy manual trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; Lexipol 300.3 policy manual ☒ ☐ ☐ (8) routine security measures, including facility Lexipol 300.3.1 policy manual perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Lexipol 300.3.1 policy manual mental health services; ☒ ☐ ☐ (10) documentation; and Lexipol 300.3.1 policy manual ☒ ☐ ☐ (11) fire/life safety training Lexipol 300.3.1 policy manual ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each Lexipol 302.4 policy manual youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Lexipol 302.4 policy manual supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 7052 Contra Costa SYTF CI PRO 25-26 Page 6 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1323 FIRE AND LIFE SAFETY Lexipol 402.6 policy manual Whenever there is a youth in a juvenile facility, there shall Review of documentation indicates that all be at least one wide awake person on duty at all times youth supervisory staff receive site-specific who meets the training standards established by the ☒ ☐ ☐ life safety training during orientation. Also, all Board for general fire and life safety which relate full-time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL The County of Contra Costa Policy, Procedures, and Operations Manual was All facility administrators shall develop, publish, and provided prior to the date of the implement a manual of written policies and procedures Comprehensive Inspection. The manual was that address, at a minimum, all regulations that are administratively reviewed by Tamara applicable to the facility. Such a manual shall be made Gusman-Taylor, Probation Director, on March available to all employees, reviewed by all employees, ☒ ☐ ☐ 24, 2025. It should be noted that the policy and shall be administratively reviewed at a minimum and procedure manual is utilized for every two years, and updated, as necessary. Those Detention, BYA (Camp), and SYTF youth. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Lexipol 100.4-100.16 policy manual communications and a description of job classifications; ☒ ☐ ☐ (b) responsibility of the probation department, purpose of Lexipol 102.3.2, 100.16, 100.10 policy programs, relationship to the juvenile court, the Juvenile manual Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Lexipol 100.4-100.16 policy manual ☒ ☐ ☐ (d) initial orientation and training program for employees; Lexipol 300.3 policy manual ☒ ☐ ☐ (e) initial orientation, including safety and security issues Lexipol 305.4, 305.5, 300.3, 300.3.1 policy and anti-discrimination policies, for support staff, contract manual employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Lexipol 205.1 policy manual communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Lexipol 206.3 policy manual (2) legal and proper care of youth; Lexipol 205.2, 205.3 policy manual ☒ ☐ ☐ (3) maintenance of individual youth's records; Lexipol 205.3 policy manual ☒ ☐ ☐ (4) supply of information to the juvenile court and Lexipol 205.2 policy manual those authorized by the court or by the law; and, ☒ ☐ ☐ Lexipol 205.4 policy manual (5) release of information regarding youth. ☒ ☐ ☐ Lexipol 300.3 policy manual (g) ethical responsibilities; ☒ ☐ ☐ Lexipol 300.3.1 policy manual (h) trauma-informed approaches; ☒ ☐ ☐ Lexipol 300.3 policy manual (i) culturally responsive approaches; ☒ ☐ ☐ Lexipol 201.3 policy manual (j) gender responsive approaches; ☒ ☐ ☐ 7052 Contra Costa SYTF CI PRO 25-26 Page 7 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) a non-discrimination provision that provides that all Lexipol 1006.5, 603.1, 606.1, 606.2 policy youth within the facility shall have fair and equal access to manual all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Lexipol 513.4 policy manual chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Lexipol 501.5.5 policy manual Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Lexipol 304.3 policy manual sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Lexipol 402 and 402.3 procedure manual The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Lexipol 402.3(c) policy manual with two-year retention of the inspection record; We reviewed monthly and fire safety inspections for the facility from January 2025 ☒ ☐ ☐ through April 2025. Review of documentation reveals compliance with this regulation. (c) fire prevention inspections as required by Health and Lexipol 402.3(b) policy manual Safety Code Section 13146.1(a) and (b); Fire Inspection was completed by William ☒ ☐ ☐ Pigozzo on 4/22/2025. (d) an evacuation plan; Lexipol 402.3(d) policy manual ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Lexipol 402.3(e) policy manual We reviewed all fire drill inspections for the facility from January 2025 through April 2025. Review of documentation reveals compliance ☒ ☐ ☐ with this regulation. It should be noted that the regulations require quarterly fire drills; however, the facility conducts monthly fire drills. 7052 Contra Costa SYTF CI PRO 25-26 Page 8 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) a written plan for the emergency housing of youth in Lexipol 402.3(f) policy manual the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in Lexipol 402.3(a) policy manual cooperation with the local fire department. ☒ ☐ ☐ 1326 SECURITY REVIEW The Facility Annual Security Review was completed by Probation Director Tamara Each facility administrator shall develop policies and Gusman-Taylor on March 24, 2025. procedures to annually review, evaluate, and document ☒ ☐ ☐ security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Lexipol 400.2 policy manual 0B The facility administrator shall develop facility-specific Lexipol 400 procedure manual policies and procedures for emergencies that shall ☒ ☐ ☐ include, but not be limited to: Lexipol 400.3 policy manual (a) escape, disturbances, and the taking of hostages; Lexipol 400.3 policy manual (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ Lexipol 400.3, 402.1 policy manual (c) fire and natural disasters; ☒ ☐ ☐ Lexipol 400.3 policy manual (d) periodic testing of emergency equipment; ☒ ☐ ☐ Lexipol 400.3 policy manual (e) emergency evacuation of the facility; and ☒ ☐ ☐ Lexipol 402.6, policy manual On March 24, 2025, Probation Director (f) a program to provide all youth supervision staff with Tamara Gusman-Taylor submitted a memo to an annual review of emergency procedures. ☒ ☐ ☐ BSCC stating that all youth supervision staff had reviewed the facility's emergency procedures for 2025. 1328 SAFETY CHECKS We reviewed the Facility’s safety checks for 1B January, February, and March 2025. Review The facility administrator shall develop and implement of documentation revealed that safety checks policy and procedures that provide for direct visual are being completed per regulation. observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth We also reviewed live time safety checks as are asleep or when youth are in their rooms, confined in we toured the facility. All checks reviewed holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ were in compliance with this regulation. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 7052 Contra Costa SYTF CI PRO 25-26 Page 9 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN Lexipol 707.4 policy manual 2B The facility administrator, in collaboration with the Lexipol 707 procedure manual healthcare and behavioral/mental health administrators, shall plan and implement written policies and At the time of the inspection the SYTF did not procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ have a suicide attempt nor has a youth been The plan shall consider the needs of youth experiencing placed on any level of suicide watch. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Lexipol 707.12 policy manual 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Lexipol 701.3 policy manual Precautionary Protocols (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ intake and as needed during detention. (2) All youth supervision staff who perform intake Lexipol 707.12 policy manual processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Lexipol 707.1 policy manual intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a Review of JH documentation, as well as an suicide risk assessment. interview with the facility's Behavioral Health ☒ ☐ ☐ Coordinator, revealed compliance with this regulation. (4) Precautionary protocols shall be developed to Lexipol 707.3 procedure manual ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Lexipol 707.1 policy manual assessment and/or services. ☒ ☐ ☐ (d) Procedures for monitoring of youth identified at risk Lexipol 707.3 procedure manual for suicide. ☒ ☐ ☐ (e) Safety Interventions Lexipol 707.4 procedure manual (1) Procedures to address intervention protocols for youth identified at risk for suicide which may Lexipol 707.2 policy manual include, but are not limited to: (A) Housing consideration Behavioral Health and Probation work in collaboration when determining what items a ☒ ☐ ☐ youth could have in their room after being placed on Close Observation 2 or 3. They also determine whether or not a youth on CO 2 or CO 3 is placed in a suicide smock. (B) Treatment strategies including trauma- Lexipol 707.4 policy manual informed approaches ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how Lexipol 707.4 policy manual to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ (f) Communication Lexipol 707.2 procedure manual (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. 7052 Contra Costa SYTF CI PRO 25-26 Page 10 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information Lexipol 707.2 procedure manual sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Lexipol 707.9 policy manual Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. Lexipol 707.9 policy manual (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Lexipol 707.9 policy manual ☒ ☐ ☐ (h) Documentation Lexipol 707.8.2 policy manual (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Lexipol 707.4 policy manual opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Lexipol 103.1 policy manual Each facility shall submit to the Board a letter of No legal action reported this inspection cycle. notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Lexipol 522.3 policy manual OF A YOUTH WHILE DETAINED Lexipol 522 procedure manual (1) Death of a Youth. (a) The facility administrator, in cooperation with the No death reported at the time of the health administrator and the behavioral/mental inspection. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Lexipol 523.3 policy manual facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Lexipol 522.3 policy manual the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. 7052 Contra Costa SYTF CI PRO 25-26 Page 11 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Upon receipt of a report of the death of a youth Lexipol 707.11 policy manual from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Lexipol 806.6 policy manual (a) The facility administrator, in cooperation with the health administrator, shall develop written policies No serious illness or injury was reported at and procedures for the notification to necessary the time of the inspection. parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Lexipol 500.3 policy manual 8B Each juvenile facility shall submit required population Lexipol 500 procedure manual and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Lexipol 500.3 policy manual When the number of youth detained in a living unit of a Lexipol 500 procedure manual juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility SYTF rated capacity is 58. administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Lexipol 501 procedure manual The facility administrator shall develop and implement We reviewed ten (10) youth admittance written policies and procedures for admittance of youth packages from the SYTF. Review of that emphasize respectful and humane engagement documentation provided, and policy and with youth, and reflect that the admission process may ☒ ☐ ☐ procedure manuals revealed compliance with be traumatic to youth who may have already this regulation. experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Lexipol 501.8 policy manual (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of Youth phone calls upon admittance are Welfare and Institution Code Section 627; ☒ ☐ ☐ documented on the Youth Adjustment Record form. Lexipol 501.9 policy manual We reviewed ten (10) Youth Adjustment (2) Offer of a shower; ☒ ☐ ☐ Record forms, which reveal documentation of youth being offered a shower upon intake. (3) Documented secure storage of personal Lexipol 501.7, 501.7.2 policy manual belongings; ☒ ☐ ☐ 7052 Contra Costa SYTF CI PRO 25-26 Page 12 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 501.5.6, 501.9 policy manual We reviewed ten (10) Youth Adjustment (4) Offer of food upon arrival; ☒ ☐ ☐ Record forms, which reveal documentation of youth being offered food upon intake. (5) Screening for physical and behavioral health and Lexipol 701.4(a), 701.4(c) policy manual safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Lexipol 701.4(f) policy manual disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Lexipol 211.1.1 policy manual Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Lexipol policy manual 501.2 (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ (b) juvenile hall administrators shall establish written Lexipol 501.3(h) policy manual criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Lexipol 501.5.4 policy manual juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Lexipol 501.5.4 policy manual that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Lexipol 502.4 policy manual ABUSE Lexipol 502 procedure manual The facility administrator shall develop and implement written policies and procedures to reduce the risk of Lexipol 502.3 policy manual sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of ☒ ☐ ☐ We reviewed ten (10) Vulnerability admission based on the following information: Assessment Instrument forms from the SYTF. (a) Prior sexual victimization or abusiveness; Review of documentation provided, and policy and procedure manual revealed compliance with this regulation. (b) Gender nonconforming appearance or manner; or Lexipol 502.3 policy manual identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; Lexipol 502.3 policy manual (c) Current charges and offense history; ☒ ☐ ☐ Lexipol 502.3 policy manual (d) Age; ☒ ☐ ☐ Lexipol 502.3 policy manual (e) Level of emotional and cognitive development; ☒ ☐ ☐ 7052 Contra Costa SYTF CI PRO 25-26 Page 13 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 502.3 policy manual (f) Physical size and stature; ☒ ☐ ☐ Lexipol 502.3 policy manual (g) Mental illness or mental disabilities; ☒ ☐ ☐ Lexipol 502.3 policy manual (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Lexipol 502.3 policy manual (i) Physical disabilities; ☒ ☐ ☐ Lexipol 502.3 policy manual (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ (k) Any other specific information about the individual Lexipol 502.3 policy manual youth that may indicate heightened needs for supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through Lexipol 502.4 policy manual conversations with the youth during the admittance process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Lexipol 502.3 policy manual controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Lexipol 519.1 policy manual The facility administrator shall develop and implement Lexipol 519 procedure manual written policies and procedures for release of youth from custody which provide for: ☒ ☐ ☐ At the time of the inspection, the SYTF had not processed the release of a youth. Lexipol 519.4.(a)(b) policy manual (a) verification of identity/release papers; ☒ ☐ ☐ Lexipol 519.4(d) policy manual (b) return of personal clothing and valuables; Documented on the youth's personal property ☒ ☐ ☐ record form. Lexipol 519.4(d) policy manual (c) notification to the youth's parents or guardian; Documented on the release authorization ☒ ☐ ☐ form. (d) notification to the facility health care provider in Lexipol 519.4(c) policy manual accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, Lexipol 519.4(n) policy manual (e) notification of school staff; ☒ ☐ ☐ Lexipol 519.4(m) policy manual (f) notification of facility mental health personnel. ☒ ☐ ☐ 7052 Contra Costa SYTF CI PRO 25-26 Page 14 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall develop and implement Lexipol 519.4(c) policy manual policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Lexipol 519.5 policy manual written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Lexipol 502.2 policy manual The facility administrator shall develop and implement Lexipol 502 procedure manual written policies and procedures on classification of youth for the purpose of determining housing placement in the We reviewed ten (10) Sierra Intake facility. ☒ ☐ ☐ Classification sheets from the SYTF. Review Such procedures shall: of documentation provided, and policy and procedure manual revealed compliance with this regulation. (a) provide for the safety of the youth, other youth, facility Lexipol 502.3, 502.5, 501.5.3 policy manual staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing The Sierra/Admissions Juvenile Institution assignments shall consider the need for single, double Officer (JIO) will appropriately classify youth or dormitory assignment or location within the dormitory; ☒ ☐ ☐ upon admission. Any overrides of a youth classification must be approved by an Institution Supervisor I (IS1). (b) consider facility populations and physical design of Lexipol 502.6 policy manual the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon Lexipol 502.5 policy manual admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Lexipol 502.3 policy manual provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth from Lexipol 606.2 policy manual the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Lexipol 502.3, 502.8 policy manual transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 7052 Contra Costa SYTF CI PRO 25-26 Page 15 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352.5 TRANSGENDER AND INTERSEX YOUTH. Lexipol 501, 502, 807 procedure manuals 3B The facility administrator shall develop written policies We reviewed the Transgender/Intersex Youth and procedures ensuring respectful and equitable Preference form. Review of form provided, treatment of transgender and intersex youth. and policy and procedure manuals revealed The policies shall provide that: ☒ ☐ ☐ compliance with this regulation. It should be noted the Facility has not had to use this form thus far this inspection cycle. (a) Facility staff shall respect every youth’s gender Lexipol 501.5 policy manual identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Lexipol 807.6.1 policy manual themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Lexipol 502.8 policy manual best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Lexipol 702.7(f) policy manual and intersex youth have access to medical and behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Lexipol 807.12 policy manual necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Lexipol 516.6 policy manual youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7052 Contra Costa SYTF CI PRO 25-26 Page 16 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Lexipol 503 procedure manual The facility administrator shall develop and implement We reviewed ten (10) video orientation sign- written policies and procedures to orient a youth prior to off forms from the SYTF. We also reviewed placement in a living area. Both written and verbal ten (10) youth Treatment Program Orientation information shall be provided and supplemented with forms from the SYTF. Review of video orientation if feasible. Provision shall be made to documentation provided, and policy and provide accessible orientation information to all detained procedure manual revealed compliance with youth including those with disabilities, limited literacy, or this regulation. English language learners. ☒ ☐ ☐ Orientation shall include information that addresses: Each youth is provided a Youth Handbook during the booking process. Each youth is also provided a Youth Rights Handbook. It should be noted that the youth handbook and youth rights handbook are well written, easy to read, and contain excellent information for youth at each program within the Facility. (a) facility rules including contraband and searches and Lexipol 503.4(a) policy manual disciplinary procedures; It should be noted that this section of the ☒ ☐ ☐ regulation (a) through (t) is documented within the youth handbook. (b) facility’s system of positive behavior interventions Lexipol 503.4(b) policy manual and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s Lexipol 503.4(n) policy manual policy prohibiting sexual abuse and sexual harassment and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Lexipol 503.4(v) policy manual ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Lexipol 503.4(e) policy manual that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Lexipol 503.4(i) policy manual process; ☒ ☐ ☐ (g) access to routine and emergency health and mental Lexipol 503.4(f) policy manual health care; ☒ ☐ ☐ (h) access to education, religious services, and Lexipol 503.4(j)(q) policy manual recreational activities; ☒ ☐ ☐ Lexipol 503.4(h) policy manual (i) housing assignments; ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Lexipol 503.4(d) policy manual including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Lexipol 503.4(c) policy manual telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and Lexipol 503.4(k)(x) policy manual other activities; ☒ ☐ ☐ 7052 Contra Costa SYTF CI PRO 25-26 Page 17 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (m) facility policies on the use of force, use of restraints, Lexipol 503.4(1)(w) policy manual chemical agents and room confinement; ☒ ☐ ☐ Lexipol 503.4(p) policy manual (n) immigration legal services; ☒ ☐ ☐ Lexipol 503.4(r) policy manual (o) emergencies including evacuation procedures; ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from Lexipol 503.4(u) policy manual physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Lexipol 503.4(g)(1) policy manual other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Lexipol 503.4(h) policy manual education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive Lexipol 503.4(y) policy manual information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Lexipol 503.4(z) policy manual 15 Minimum Standards for Juvenile Facilities. Access to Title 15 is explained to the youth during orientation. Upon request, Title 15 is ☒ ☐ ☐ accessible in each housing unit or dormitory at each facility. 1354 SEPARATION Lexipol 502, 601 procedure manual The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures that address: (a) separation of youth for reasons that include, but are Lexipol 502.8.1 policy manual not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and When there is a need for a youth to be protective custody. separated from the group, they are placed on a Safety Plan. Safety Plans provide the ☒ ☐ ☐ minimum Title 15 requirements with regard to programming, exercise, and recreation. At the time of the inspection, zero (0) SYTF youth had been placed on a Safety Plan. (b) consideration of positive youth development and Lexipol 502.8.1 policy manual trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges Lexipol 502.8.1 policy manual available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Lexipol 601.2 policy manual Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the Lexipol 601.2 policy manual separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Lexipol 601.3 policy manual separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7052 Contra Costa SYTF CI PRO 25-26 Page 18 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Lexipol 601.1 policy manual 4B (a) The facility administrator shall develop and Lexipol 601 procedure manual implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The We reviewed one (1) youth Room Separation placement of a youth in room confinement shall be Checklist form from the SYTF. Review of accomplished in accordance with the following documentation provided, and review of policy guidelines: ☒ ☐ ☐ and procedure manual revealed compliance with this regulation. It should be noted that the one (1) youth Room Separation Checklist form reviewed did not require a youth to be in room confinement for over four hours. (1) Room confinement shall not be used before other, Lexipol 601.2 policy manual less restrictive, options have been attempted and exhausted, unless attempting those options poses a Review of documentation revealed that all threat to the safety or security of any youth or staff. youth placed on room separation were ☒ ☐ ☐ appropriate, as youth actions were posing a threat to the safety and security of the facility. (2) Room confinement shall not be used for the Lexipol 601.2 policy manual purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Lexipol 601.3 policy manual that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Lexipol 601.2 policy manual confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one It should be noted that the Facility initiates the or more of the following: following protocols after a youth has been in ☒ ☐ ☐ room separation for the past three (3) hours, which is above and beyond the regulation time of four (4) hours. Lexipol 601.3 policy manual Lexipol 601.3 policy manual Technical assistance was provided regarding (1) Return the youth to general population. ☒ ☐ ☐ ensuring each youth is individually assessed to return to the general population and normal programming. Lexipol 601.3 policy manual (2) Consult with mental health or medical staff. ☒ ☐ ☐ (3) Develop an individualized plan that includes the Lexipol 601.3 policy manual goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. 7052 Contra Costa SYTF CI PRO 25-26 Page 19 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) If room confinement must be extended beyond Lexipol 601.3 policy manual four hours, staff shall do each of the following: (A) Document the reasons for room confinement During the current inspection cycle, no youth and the basis for the extension, the date and time at the juvenile hall has been extended the youth was first placed in room confinement, beyond four (4) hours of room confinement. and when he or she is eventually released from ☒ ☐ ☐ Youth are instead placed on Safety Plans, room confinement. which provide the minimum Title 15 requirements with regard to programming, exercise, and recreation. (B) Develop an individualized plan that includes Lexipol 601.3 policy manual the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Lexipol 601.2 policy manual facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Lexipol 502.5 policy manual single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Lexipol 601.2 policy manual court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to Lexipol 601.2 policy manual conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Lexipol 601.2 policy manual extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Lexipol 502.5.1 policy manual placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7052 Contra Costa SYTF CI PRO 25-26 Page 20 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1355 INSTITUTIONAL ASSESSMENT AND PLAN Lexipol 504 procedure manual The facility administrator shall develop and implement Each youth housed at the SYTF is assigned written policies and procedures for assessment and a Juvenile Institution Officer (JIO) within four case planning. days of admission. The JIO then completes a youth preliminary assessment and case plan within seven days of assignment. The ☒ ☐ ☐ assessments include descriptions of youth issues and place an emphasis on the youth's strengths. We reviewed ten (10) youths' preliminary assessments and case plans. Review of the documentation provided revealed compliance with this regulation. (a) Assessment: Lexipol 504.3 policy manual The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Lexipol 504.3.1 policy manual (1) A case plan shall be developed for each youth held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Lexipol 504.3.1 policy manual limited to, written documentation that provides: (A) objectives and time frame for the resolution of ☒ ☐ ☐ Lexipol 504.3.1(c) policy manual problems identified in the assessment; (B) a plan for meeting the objectives that includes Lexipol 504.3.1(b) policy manual a description of program resources needed and individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting Lexipol 504.3.1(c) policy manual the objectives, including periodic review and discussion of the plan with the youth; Following the youth preliminary assessment and case plan the assigned JIO meets with the youth weekly to discuss case plan and progress towards goals. We reviewed ten ☒ ☐ ☐ (10) SYTF Detention Unit assessments and case plans. The review of documentation provided revealed compliance with this regulation. (4) a transition plan, the contents of which shall be Lexipol 504.3.1(b) policy manual subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the Lexipol 504.3.1(a) policy manual plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7052 Contra Costa SYTF CI PRO 25-26 Page 21 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Lexipol 504, 704 procedure manual The facility administrator shall develop and implement Lexipol 704.2 policy manual written policies and procedures ensuring the availability of appropriate counseling and casework services for all We reviewed ten (10) youth weekly casework youth. Policies and procedures shall ensure: records from the SYTF. Review of the (a) youth will receive assistance with needs or concerns documentation provided revealed compliance that may arise; with this regulation. ☒ ☐ ☐ It should be noted that each facility holds a Multidisciplinary Team (MDT) every Wednesday with probation, school, mental health, and medical staff to discuss the youth's documented needs. (b) youth will receive assistance in requesting contact Lexipol 504.3 policy manual with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Lexipol 504.3.1(b) policy manual to meet the youth’s needs. ☒ ☐ ☐ 1357 USE OF FORCE Lexipol 514.1, 702 Procedure manual The facility administrator, in cooperation with the We reviewed one (1) hands-on use of force responsible physician, shall develop and implement report from the SYTF. Review of policy and written policies and procedures for the use of force, procedure, and documentation revealed which may include chemical agents. Force shall never compliance with this regulation. It should be be applied as punishment, discipline, retaliation or ☒ ☐ ☐ noted that each report reviewed contained treatment. staff efforts to de-escalate the incident and (a) At a minimum, each facility shall develop policies and command calls given to the youth prior to procedures which: going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Lexipol 514.1.1 policy manual reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Lexipol 514.3.2 policy manual both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Lexipol 514.1 policy manual expressly prohibited by the facility. ☒ ☐ ☐ (4) describe the requirements of staff to report any Lexipol 514.3.7 policy manual inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. 7052 Contra Costa SYTF CI PRO 25-26 Page 22 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) define a standardized reporting format that Lexipol 206.2, 206.3 policy manual includes time period and procedure for documenting and reporting the use of force, including reporting Lexipol 100.7 procedure manual requirements of management and line staff and procedures for reviewing and tracking use of force It should be noted technical assistance was incidents by supervisory and or management staff, provided to Administrative staff and which include procedures for debriefing a particular Supervising staff regarding consistency with incident with staff and/or youth for the purposes of the inclusion of all details associated with the training as well as mitigating the effects of trauma that documentation of a use-of-force incident may have been experienced by staff and /or the youth report. involved. ☒ ☐ ☐ We suggested that the facility consider report- writing training for all supervision staff. We also suggested that the facility consider providing a review of incident reports training to Supervising staff. It should be noted that the facility implemented a Use of Force Review Team Incident Review and Critique to debrief all use of force incidents. (6) Include an administrative review and a system for Lexipol 514.3.7 policy manual investigating unreasonable use of force. ☒ ☐ ☐ (7) define the role, notification, and follow-up Lexipol 514.3.4 policy manual procedures required after use of force incidents for medical, mental health staff and parents or legal Notification to parents, medical, and guardians. behavioral health is documented on the Building Supervisor Incident Review and ☒ ☐ ☐ Critique form. The behavioral health unit also receives an email following use-of-force incidents. Review of documentation revealed compliance with this regulation. (8) describe the limitations of use of force on pregnant Lexipol 702.6.2, 514.3.2(a) policy manual youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Lexipol 303.3, 514.4(a) policy manual option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize At the time of the inspection, zero (0) youth chemical agents in the facility and the type, size and ☒ ☐ ☐ from the SYTF had been involved in a the approved method of deployment for those chemical agent use-of-force incident. chemical agents. (2) mandate that chemical agents only be used when Lexipol 514.3.2 policy manual there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Lexipol 514.4(f) policy manual timelines for decontamination from chemical agents. This shall include that youth who have been exposed Review of the JH documentation revealed to chemical agents shall not be left unattended until that during the decontamination process, that youth is fully decontaminated or is no longer ☒ ☐ ☐ youth are attended to by staff until they self- suffering the effects of the chemical agent. disclose, and they are no longer suffering the effects of the chemical agent. 7052 Contra Costa SYTF CI PRO 25-26 Page 23 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) define the role, notification, and follow-up Lexipol 514.4(f) policy manual procedures required after use of force incidents involving chemical agents for medical, mental health Notification to parents, medical, and staff and parents or legal guardians. behavioral health is documented on the Building Supervisor Incident Review and ☒ ☐ ☐ Critique form. The behavioral health unit also receives an email following use-of-force incidents. Review of documentation revealed compliance with this regulation. (5) provide for the documentation of each incident of Lexipol 514.4(c) policy manual use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Lexipol 514.3.6 policy manual require that agencies provide initial and regular training in use of force and chemical agents when appropriate Lexipol 302.1 procedure manual that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Lexipol 514.4(a)(3) policy manual application. ☒ ☐ ☐ (3) signs or symptoms that should result in immediate Lexipol 514.4(a)(3) policy manual referral to medical or behavioral health. ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use Lexipol 514.4(a)(3) policy manual of Force. ☒ ☐ ☐ (5) physical training force options that may require Lexipol 514.4(a)(3) policy manual the use of perishable skills. ☒ ☐ ☐ (6) timelines the facility uses to define regular Lexipol 707.12 policy manual training. ☒ ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Lexipol 515.1.1 policy manual The facility administrator, in cooperation with the Lexipol 515 procedure manual responsible physician and mental health director, shall develop and implement written policies and procedures We reviewed one (1) incident report from the for the use of restraint devices. Restraint devices include ☒ ☐ ☐ SYTF in which physical restraints were any devices which immobilize a youth's extremities applied to a youth. Review of documentation and/or prevent the youth from being ambulatory. provided, and policy and procedure manuals revealed compliance with this regulation. Physical restraints may be used only for those youth who Lexipol 515.2, 515.3 policy manual present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7052 Contra Costa SYTF CI PRO 25-26 Page 24 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 In no case shall restraints be used as punishment or Lexipol 515.3 policy manual discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Lexipol 515.4 policy manual handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Lexipol 515.3 policy manual of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Lexipol 515.3 policy manual retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Lexipol 515.3 policy manual possible, but in no case longer than four hours from the time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Lexipol 515.8 policy manual to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Lexipol 515.8 policy manual procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate Lexipol 515.3 policy manual certain restraint devices and/or techniques. ☒ ☐ ☐ (c) acceptable restraint devices. Lexipol 515.2 policy manual ☒ ☐ ☐ (d) signs or symptoms which should result in immediate Lexipol 515.3 policy manual medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Lexipol 515.6 policy manual equipment. ☒ ☐ ☐ (f) protective housing of restrained youth. While in Lexipol 515.3 policy manual restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. Lexipol 515.3 policy manual (g) provision for hydration and sanitation needs. ☒ ☐ ☐ 7052 Contra Costa SYTF CI PRO 25-26 Page 25 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 515.6 policy manual (h) exercising of extremities. ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR Lexipol 515 procedure manual 5B MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. Lexipol 515.1.1, 515.3 policy manual The Facility Administrator, in cooperation with the Review of the policy and procedures manual responsible physician and behavioral/mental health revealed compliance with this regulation. It director, shall develop and implement written policies ☒ ☐ ☐ should be noted that restraint devices for and procedures for the use of restraint devices when the movement and transportation have not been purpose is for movement or transportation within the utilized thus far this inspection cycle. facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Lexipol 515.8, 515.5 policy manual restraints must be documented. ☒ ☐ ☐ (c) an individual assessment of the need to apply Lexipol 515.4 policy manual restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Lexipol 515.3 policy manual with a clearly defined expectation that restraint devices shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Lexipol 515.5 policy manual accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Although the facility has a safety room, it is not utilized to house youth for any purpose. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☐ ☐ ☒ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☐ ☐ ☒ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☐ ☐ ☒ 7052 Contra Costa SYTF CI PRO 25-26 Page 26 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive means of control, and decisions to continue and end ☐ ☐ ☒ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☐ ☐ ☒ the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Lexipol 516.1 procedure manual The facility administrator shall develop and implement Review of policy and procedure revealed written policies and procedures governing the search of compliance with this regulation. It should be youth, the facility, and visitors. ☒ ☐ ☐ noted zero (0) SYTF had been strip-searched Policies and procedures shall provide that: this inspection cycle. (a) Searches shall be conducted to ensure the safety Lexipol 516.2 policy manual and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Lexipol 516.1 policy manual preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Lexipol 516.1 policy manual searches shall comply with Penal Code Section 4030. ☒ ☐ ☐ (d) Physical body cavity searches shall only be Lexipol 516.2 policy manual conducted by a medical professional. ☒ ☐ ☐ 7052 Contra Costa SYTF CI PRO 25-26 Page 27 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Any youth held after a detention hearing shall only be Lexipol 516.5.1(a) policy manual strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and Zero (0) SYTF had been strip-searched this articulable facts to believe that youth is concealing ☒ ☐ ☐ inspection cycle. contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Lexipol 516.6 policy manual comply with Section 1352.5. ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches Lexipol 516.5.2 policy manual are prohibited except in exigent circumstances or when conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Lexipol 607 policy manual The facility administrator shall develop and implement Lexipol 607 procedure manual written policies and procedures whereby any youth may appeal and have resolved grievances relating to any Review of policy and procedure revealed condition of confinement, including but not limited to compliance with this regulation. It should be health care services, classification decisions, program ☒ ☐ ☐ noted that zero (0) SYTF had submitted a participation, telephone, mail or visiting procedures, grievance thus far this inspection cycle. food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Lexipol 607.3 policy manual grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Lexipol 607.2 procedure manual the grievance or to deliver the form to any youth supervision staff working in the facility; There’s a confidential lock box located within ☒ ☐ ☐ each housing unit of the Facility. (c) resolution of the grievance at the lowest appropriate Lexipol 607.4 policy manual staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Lexipol 607.3, 607.4.2 policy manual grievances within three (3) business days, grievances that relate to health and safety issues must be The grievance form was revised to ensure ☒ ☐ ☐ addressed immediately; ongoing compliance with this regulation. (1) The youth may elect to be present to explain Lexipol 607.4.5 policy manual his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by Lexipol 607.4.5 policy manual the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Lexipol 607.3 policy manual which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Lexipol 607.4.3 policy manual grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; 7052 Contra Costa SYTF CI PRO 25-26 Page 28 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) resolution of the grievance must occur within ten (10) Lexipol 607.4.2 policy manual business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; and, The grievance form was revised to ensure ☒ ☐ ☐ ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external Lexipol 607.5 policy manual methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Whether or not associated with a grievance, concerns of Lexipol 607.5 policy manual parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Lexipol 206.5.1 policy manual A written report of all incidents which result in physical Lexipol 206 procedure manual harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ We reviewed five (5) incident reports from the maintained. Such written record shall be prepared by the SYTF. Review of the documentation provided staff and submitted to the facility manager by the end of revealed compliance with this regulation. the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Lexipol 521.3 policy manual DNA SPECIMENS, SAMPLES, IMPRESSIONS Lexipol 521 procedure manual (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel Lexipol 514.1.1, 514.3.5 policy manual including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Lexipol 521.5 policy manual efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Lexipol 521.5, 521.5.2 policy manual authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Lexipol 521.5.1 policy manual extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☒ ☐ ☐ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7052 Contra Costa SYTF CI PRO 25-26 Page 29 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Lexipol 1002 policy manual entire policy section (a) School Programs The County Board of Education shall provide for the Lexipol 1002 procedure manual administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee Review of policy and procedures, youth and pursuant to applicable State laws. The school and facility staff interviews, and school daily schedules administrators shall develop and implement written policy revealed compliance with this regulation. and procedures to ensure communication and coordination between educators and probation staff. Annual review of the facility education Culturally responsive and trauma-informed approaches program was completed by Dan Bellino, should be applied when providing instruction. Education Deputy Chief of Programs, Alameda County staff should collaborate with the facility administrator to Office of Education, Dr. Lucia Moritz, use technology to facilitate learning and ensure safe Executive Director of Juvenile Justice, and technology practices. The facility administrator shall ☒ ☐ ☐ Jessica Goode, Director/Principal, Juvenile request an annual review of each required element of the Court Schools, Alameda COE on 9/27/2024. program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Lexipol 1002.1, 1002.3 policy manual The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Lexipol 1002.3(a) policy manual program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Lexipol 1002.1 policy manual Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Lexipol 1002.5 policy manual Equivalency Test as approved by the California Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary Lexipol 1002.6, 1002.4(o) policy manual education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Lexipol 1002.5 policy manual Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. 7052 Contra Costa SYTF CI PRO 25-26 Page 30 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) Supplemental instruction shall be afforded to youth Lexipol 1002.5 policy manual who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Lexipol 1002.5 policy manual State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Lexipol 1002.4(k) policy manual of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Lexipol 1002.7 policy manual (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. (2) School staff shall be advised of administrative Lexipol 1002.7 policy manual decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Lexipol 1002.7 policy manual Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Lexipol 1002.4(a) policy manual education staff will develop policies and procedures that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations Lexipol 1002.4(a) policy manual (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Lexipol 1002.6(a), 1002.4(m) policy manual afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. 7052 Contra Costa SYTF CI PRO 25-26 Page 31 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Educational Screening and Admission Lexipol 1002.4(c)(1) policy manual (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Lexipol 1002.4(c)(1) policy manual ☒ ☐ ☐ (B) Home Language Survey and the results of the Lexipol 1002.4(m) policy manual State Test used for English language proficiency; ☒ ☐ ☐ (C) Needs and services of special populations as Lexipol 1002.3 policy manual defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Lexipol 1002.7 policy manual ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Lexipol 1002.1 policy manual Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Lexipol 1002.1 policy manual (comply with education plan shall be developed for each youth state and federal law) ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Lexipol 1002.4(c)(1) policy manual the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Lexipol 1002.4(i) policy manual (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Lexipol 1002.4(i) policy manual provide appropriate credit (full or partial) for course work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning Lexipol 1002.4(n) policy manual (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Lexipol 1002.6 policy manual (1) The school and facility administrator should, whenever possible, collaborate with local post- It should be noted that at the time of the secondary education providers to facilitate access to inspection, a total of 26 youth within the ☒ ☐ ☐ educational and vocational opportunities for youth that facility were enrolled in Community College considers the use of technology to implement these classes. Two of those youth are scheduled to programs. graduate in May 2025. 7052 Contra Costa SYTF CI PRO 25-26 Page 32 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1371 PROGRAMS, RECREATION, AND EXERCISE. Lexipol 1001.2 policy manual 6B The facility administrator shall develop and implement Lexipol 1001 procedure manual written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the Review of policy and procedures and daily amount of time youth are in their rooms or their bed area. schedule revealed compliance with this regulation. Documentation of programs, recreation, and exercise is documented on youth recreation and exercise forms. We ☒ ☐ ☐ reviewed youth recreation and exercise forms from the months of January, February, and March 2025 from the SYTF, which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Lexipol 1001.3 policy manual programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Review of documentation proved, and Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ interviews with youth and staff revealed one hour shall be an outdoor activity, weather permitting. compliance with this regulation. A youth’s participation in programs, recreation, and Lexipol 1001.3 policy manual exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Lexipol 1001.3 policy manual be posted in the living units. A walkthrough of the facility during the ☒ ☐ ☐ inspection revealed that program schedules are posted within each housing unit. There will be a written annual review of the programs, Lexipol 1001.3 policy manual recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and Facility Annual Review of programs, relevant to the population. recreation, and exercise was completed by Probation Director Tamara Gusman-Taylor on March 24, 2025. ☒ ☐ ☐ 7052 Contra Costa SYTF CI PRO 25-26 Page 33 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the Lexipol 1001.3 policy manual opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Lexipol 1001.6 policy manual evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- All youths at the BYA participate in social interventions and activities designed to reduce programming that focuses on trauma- recidivism. These programs should be based on the focused, cognitive, evidence-based, best youth’s individual needs as required by Sections 1355 practice interventions that are culturally and 1356. Such programs may be provided under the relevant and linguistically appropriate, or direction of the Chief Probation Officer or the County prosocial interventions and activities Office of Education and can be administered by county designed to reduce recidivism. partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Review of youth recreation and exercise form Programs may include but are not limited to: and the posted daily schedule revealed that (1) Cognitive Behavior Interventions; youth are receiving a minimum of one hour of (2) Management of Stress and Trauma; structured programming daily. Interviews with ☒ ☐ ☐ (3) Anger Management; youth and staff also revealed compliance. (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Lexipol 1001.5 policy manual for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Review of youth recreation and exercise form entertainment. Activities shall be supervised and include and the posted daily schedule revealed that orientation and may include coaching of youth. ☒ ☐ ☐ youth are receiving a minimum of one hour of free recreation daily. Interviews with youth and staff also revealed compliance. (c) Exercise. All youth shall be provided with the Lexipol 1001.4 policy manual opportunity for at least one hour of large muscle activity each day. Review of the youth recreation and exercise form and the posted daily schedule revealed ☒ ☐ ☐ that youth are receiving a minimum of one hour of outdoor exercise daily. Interviews with youth and staff also revealed compliance. The administrator/manager may suspend, for a period not Lexipol 1001.3 policy manual to exceed 24 hours, access to recreation and programs. The administrator/manager shall document the reasons It should be noted that the Administration has why suspension of recreation and programs occurs. ☒ ☐ ☐ not suspended recreation or programs thus far this inspection cycle. 7052 Contra Costa SYTF CI PRO 25-26 Page 34 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1372 RELIGIOUS PROGRAM Lexipol 1006.3 policy manual The facility administrator shall provide access to religious Review of daily schedule revealed youth can services and/or religious counseling at least once each participate in alternative programming during week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: Lexipol 1006.4.1 policy manual (a) opportunity for religious services and practices; ☒ ☐ ☐ Lexipol 1006.4.1 policy manual (b) availability of clergy; and, ☒ ☐ ☐ Lexipol 1006.6 policy manual (c) availability of religious diets. ☒ ☐ ☐ 1373 WORK PROGRAM Lexipol 1004.2 policy manual The facility administrator shall develop policies and Lexipol 1004 procedure manual procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall The youth have a variety of work programs to be meaningful, constructive and related to vocational ☒ ☐ ☐ participate in however, the Bee-Keeping training or increasing a youth's sense of responsibility. program is by far the most popular work Work programs shall not be imposed as a disciplinary program amongst the youth. measure 1374 VISITING Lexipol 1007.3 policy manual The facility administrator shall develop and implement Lexipol 1007 procedure manual written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Review of policy and procedures and the receive visits by parents, guardians or persons standing SYTF visitation logs revealed compliance in loco parentis, and children of youth. Other family ☒ ☐ ☐ with this regulation. members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Lexipol 1007.6(f)(1) policy manual the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Lexipol 1007.3 policy manual per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Provisions for special visits, in addition to the two-hour Lexipol 1007.8 policy manual minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. 7052 Contra Costa SYTF CI PRO 25-26 Page 35 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility may provide access to technology as an Lexipol 1007.3 policy manual alternative, but not as a replacement, to in-person visiting. Zoom visits are offered to youth but not as a ☒ ☐ ☐ replacement to in-person visits. 1375 CORRESPONDENCE Lexipol 1000 procedure manual The facility administrator shall develop and implement Lexipol 1000.3 policy manual written policies and procedures for correspondence which provide that: ☒ ☐ ☐ Staff and youth were interviewed as well as a (a) there is no limitation on the volume of mail that youth review of policy and procedures revealed may send or receive; compliance with this regulation. (b) youth may send two letters per week postage free; Lexipol 1000.3 policy manual ☒ ☐ ☐ (c) youth may correspond confidentially with state and Lexipol 1000.4 policy manual federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Lexipol 1000.6 policy manual in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Lexipol 1005.1 policy manual 7B The administrator of each juvenile facility shall develop Lexipol 1005 procedure manual and implement written policies and procedures to provide youth with access to telephone communications. ☒ ☐ ☐ Staff and youth were interviewed as well as a review of policy and procedures revealed compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES Lexipol 602.3 policy manual The facility administrator shall develop written procedures Lexipol 602 procedure manual to ensure the right of youth to have access to the courts and legal services. Such access shall include: ☒ ☐ ☐ Staff and youth were interviewed as well as a (a) access, upon request by the youth, to licensed review of policy and procedures revealed attorneys and their authorized representatives; compliance with this regulation. (b) provision for confidential consultation with attorneys; Lexipol 602.3 policy manual and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Lexipol 602.3 policy manual cost-free telephone access as appropriate. ☒ ☐ ☐ 1390 DISCIPLINE Lexipol 600.1 policy manual The facility administrator shall develop and implement Lexipol 600 procedure manual written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use Review of policy and procedures, and of positive behavior interventions and supports. Discipline ☒ ☐ ☐ documentation revealed compliance with this shall be imposed at the least restrictive level which regulation. promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: 7052 Contra Costa SYTF CI PRO 25-26 Page 36 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 600.2 policy manual (a) bed and bedding; ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Lexipol 600.2 policy manual personal hygiene items, and clean clothing; ☒ ☐ ☐ Lexipol 600.2 policy manual (c) full nutrition; ☒ ☐ ☐ Lexipol 600.2 policy manual (d) contact with parent or attorney; ☒ ☐ ☐ Lexipol 600.2 policy manual (e) exercise; ☒ ☐ ☐ Lexipol 600.2 policy manual (f) medical services and counseling; ☒ ☐ ☐ Lexipol 600.2 policy manual (g) religious services; ☒ ☐ ☐ Lexipol 600.2 policy manual (h) clean and sanitary living conditions; ☒ ☐ ☐ Lexipol 600.2 policy manual (i) the right to send and receive mail; ☒ ☐ ☐ Lexipol 600.2 policy manual (j) education; and, ☒ ☐ ☐ Lexipol 600.2 policy manual (k) rehabilitative programming. ☒ ☐ ☐ The facility administrator shall establish rules of conduct Lexipol 600.1 procedure manual and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Lexipol 600.1 procedure manual The facility administrator shall develop and implement Lexipol 600.1, 600.3 procedure manual written policies and procedures for the administration of discipline which shall include, but not be limited to: We reviewed one (1) due process hearing (a) designation of personnel authorized to impose ☒ ☐ ☐ from the SYTF. Review of policy and discipline for violation of rules; procedures, and documentation revealed compliance with this regulation. (b) prohibiting discipline to be delegated to any youth; Lexipol 600.3 procedure manual ☒ ☐ ☐ (c) definition of major and minor rule violations and their Lexipol 600.1, procedure manual consequences, and due process requirements; ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior Lexipol 600.2 policy manual interventions; ☒ ☐ ☐ (e) minor rule violations may be handled informally by Lexipol 600.1 procedure manual counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, 7052 Contra Costa SYTF CI PRO 25-26 Page 37 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) major rule violations and the discipline process shall Lexipol 600.1 procedure manual be documented and require the following: (1) written notice of violation prior to a hearing; Review of the documentation provided ☒ ☐ ☐ revealed compliance with this regulation. (2) accommodations provided to youth with Lexipol 601.1 procedure manual disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Lexipol 600.3 procedure manual incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Lexipol 600.3 procedure manual evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Lexipol 600.3 procedure manual hearing process; ☒ ☐ ☐ Lexipol 600.3 procedure manual (6) provision for administrative review. ☒ ☐ ☐ (g) violations that result in a removal from camp or Lexipol 600.3 procedure manual commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Lexipol Policy 706.2 DISEASES. Lexipol Procedure 706.3 The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Lexipol Procedure manual 706.3 (a) Intake health screening procedures; ☒ ☐ ☐ Lexipol Procedure manual 706.3 (b) Identification of relevant symptoms; ☒ ☐ ☐ Lexipol Procedure manual 706.3 (c) Referral for medical evaluation; ☒ ☐ ☐ Lexipol Procedure manual 706.3 (d) Treatment responsibilities during detention; ☒ ☐ ☐ (e) Coordination with public and private community- Lexipol Procedure manual 706.3 based resources for follow-up treatment; ☒ ☐ ☐ Lexipol Procedure manual 706.3 (f) Applicable reporting requirements; and, ☒ ☐ ☐ Lexipol Procedure manual 706.3 (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ The policies and procedures shall be updated as Lexipol Procedure manual 706.3 necessary to reflect communicable disease priorities identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Lexipol 702.3 Youth Access to Health Care The health administrator, in cooperation with the facility All youth Housing units have a medical and administrator, shall develop policy and procedures to ☒ ☐ ☐ mental health lockbox in the dayroom. establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 7052 Contra Costa SYTF CI PRO 25-26 Page 38 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1480 STANDARD FACILTY CLOTHING ISSUE Lexipol Policy 807.1 Youth Hygiene The youth’s personal clothing, undergarments and Review of policy and procedure and footwear may be substituted for the institutional clothing ☒ ☐ ☐ interviews with staff and youth revealed and footwear specified in this regulation. The facility has compliance with this regulation. the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Lexipol Policy 807.1 Youth Hygiene laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing Lexipol Policy 807.1 Youth Hygiene for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; Lexipol Policy 807.1 Youth Hygiene (2) Outer garments; ☒ ☐ ☐ (3) New non-disposable underwear which shall Lexipol Policy 807.1 Youth Hygiene remain with the youth throughout their stay, and; ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and Lexipol Policy 807.1 Youth Hygiene free of stains, including tee shirts and bras. ☒ ☐ ☐ (c) Clothing is laundered at the temperature required by Lexipol Policy 807.1 Youth Hygiene local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Lexipol Policy 807.6 Clothing Exchange The facility administrator shall develop and implement Review of policy and procedure and written policies and site-specific procedures for the interviews with staff and youth revealed cleaning and scheduled exchange of clothing. Unless compliance with this regulation and youth are work, climatic conditions, or illness necessitates more ☒ ☐ ☐ receiving their own underwear back at frequent exchange, outer garments, except for footwear, clothing exchange. shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Lexipol Policy 804 Vermin Control PERSONAL CLOTHING Review of policy and procedure revealed There shall be written policies and site-specific compliance with this regulation. procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Lexipol Policy 807.9 Personal Hygiene of Youths There shall be written policies and site-specific procedures developed and implemented by the facility Review of policy and procedure and administrator for the availability of personal hygiene ☒ ☐ ☐ interviews with staff and youth revealed items. Each female youth shall be provided with sanitary compliance with this regulation. napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; Lexipol Policy 807.9 Personal Hygiene of (a) Toothbrush; Youths ☒ ☐ ☐ 7052 Contra Costa SYTF CI PRO 25-26 Page 39 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol Policy 807.9 Personal Hygiene of (b) Toothpaste; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (c) Soap; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (d) Comb; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (e) Shaving implements; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (f) Deodorant; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (g) Lotion; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (h) Shampoo; and, Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (i) Post-shower conditioning hair products. Youths ☒ ☐ ☐ Youth shall not be required to share any personal care Lexipol Policy 807.9 Personal Hygiene of items listed in items (a) through (d). Liquid soap provided Youths through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Lexipol Policy 807.1 Youth Hygiene There shall be written policies and site specific Review of policy and procedure and procedures developed and implemented by the facility interviews with staff and youth revealed administrator for showering/bathing and brushing of ☒ ☐ ☐ compliance with this regulation. teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Lexipol Policy 807.4 Youth Hygiene/Shaving Procedure Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of Review of policy and procedure and identification in Court. All youth shall have equal ☒ ☐ ☐ interviews with staff and youth revealed opportunity to shave face and body hair. The facility compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7052 Contra Costa SYTF CI PRO 25-26 Page 40 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1488 HAIR CARE SERVICES Lexipol Policy 807.10 Barber and Cosmetology Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. Review of policy and procedure and Equipment shall be cleaned and disinfected after each interviews with staff and youth revealed haircut or procedure, by a method approved by the State ☒ ☐ ☐ compliance with this regulation. Board of Barbering and Cosmetology. It should be noted that the facility has a barbershop. 1500 STANDARD BEDDING AND LINEN ISSUE Lexipol Policy 807.9 Bedding Issue Clean laundered, suitable bedding and linens, in good Review of policy and procedure and repair, shall be provided for each youth entering a living ☒ ☐ ☐ interviews with staff and youth revealed area who is expected to remain overnight, shall include, compliance with this regulation. but not be limited to: (a) One mattress or mattress-pillow combination which Lexipol Policy 807.9 Bedding Issue meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Lexipol Policy 807.9 Bedding Issue (a) above; ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (d) One towel; and, ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (e) One blanket or more, up on request ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE Lexipol Policy 807.9 Bedding Issue The facility administrator shall develop and implement Review of policy and procedure and site specific written policies and procedures for the interviews with staff and youth revealed scheduled exchange of laundered bedding and linen ☒ ☐ ☐ compliance with this regulation. issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once Lexipol Policy 807.9 Bedding Issue a month. ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND Lexipol Policy 800.1 Sanitation Inspections MAINTENANCE Review of policy and procedure revealed The facility administrator shall develop and implement compliance with this regulation. written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7052 Contra Costa SYTF CI PRO 25-26 Page 41 of 42 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 7052 Contra Costa SYTF CI PRO 25-26 Page 42 of 42 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7056 FACILITY NAME: Briones Youth Academy (BYA) Commitment Pathway FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Tamara Gusman-Taylor, Probation Director; Israel Carrero, Probation Manager; Greg Quesada, Institutional Supervisor II; Jessica Jones, RN, Charge Nurse Juvenile Hall; Christopher Blubaugh, RN; Alvin Silva, Assistant Director Safety and Performance Improvement; Steve Blum, Program Manager, Behavioral Health; Brian Murtagh, School Principal; Yesenia Flores Briseno I, Juvenile Institution Officer I (JIO), Leslie Castro, JIO I; Jose Avelar, JIO III; Godfrey Guevarra, JIO III; Ronald Roselin, JIO III; Latasha Jones, Institutional Supervisor I; Frank Guandique, Institutional Supervisor I; Christina Lemos, Institutional Supervisor I; Lyudmila Baranov, Probation Manager; Francis Randall, Retired Temporary; FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 25, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF Completed by Kerri Green, Principal 9B BUILDING AND GROUNDS Consultant on 10/22/2024. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented ☒ ☐ ☐ inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed by William Pigozzo, Fire Inspector 10B clearance as required by Health and Safety Code Section II on 4/22/2025. ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Med/MH completed by Daniella Poy-Wing, 11B Health and Safety Code Section 101045; Nurse Program Manager and Christina Ponce, Registered Nurse on 8/21/2024. Nutrition completed by Judith Cranmer, Nutrition Consultant on 9/18/2024. ☒ ☐ ☐ Environmental completed by Jay Bains, Environmental Health Specialist on 10/16/2024. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7056 Contra Costa Camp CI PRO 25-26 Page 1 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) county superintendent of schools on the adequacy of Completed by Dan Bellino, Deputy Chief of 12B educational services and facilities as required in Section Programs, Alameda County of Education, Dr. 1370; Lucia Moritz, Executive Director of Juvenile Justice, and Jessica Goode, ☒ ☐ ☐ Director/Principal, Juvenile Court Schools, Alameda COE on 9/27/2024. (e) juvenile court as required by Section 209 of the Completed by Judge Wade Rhyne on 13B Welfare and Institutions Code; and, 12/24/2024. ☒ ☐ ☐ (f) the Juvenile Justice Commission as required by Completed by Jessica Selvin, Lead Inspector 14B Section 229 of the Welfare and Institutions Code or on 8/23/2024. Probation Commission as required by Section 240 of the ☒ ☐ ☐ Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered in 15B Chief Ehmen-Krause letter, dated March 24, Note: Compliance with this section is determined by 2025. receipt of the Chief Probation Officer’s certification letter confirming that all elements of regulation are met. Lexipol policy manual 100.3, 100.4, 100.5, 100.6 also covers this regulation. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Lexipol policy manual 100.3, 100.4, 100.5, Each facility shall: 100.6 covers this regulation. (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Chief Ehmen-Krause Certification Letter. examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Chief Ehmen-Krause Certification Letter. and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Chief Ehmen-Krause Certification Letter. employee, and psychological examination in accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Chief Ehmen-Krause Certification Letter. employees of the facility, who may be present at the facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 7056 Contra Costa Camp CI PRO 25-26 Page 2 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Lexipol policy and procedure manuals section 213.4 and 213 Staffing Plan address this Each juvenile facility shall: regulation. (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents, programming, to provide for safety and security of youth including safety check records, grievances, and staff, and meet established standards and disciplinary actions, and incident reports. Also regulations; reviewed January, February, and March 2025 staffing schedules for the facility. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. ☒ ☐ ☐ At the time of the inspection, the Contra Costa Juvenile Facility staffing consisted of 1 Probation Director; 4 Probation Managers; 12 Institutional Supervisors (IS); 87 Juvenile Institutions Officers (JIO); 4 Deputy Probation Officers (DPO); 19 Temporary/Extra-Help staff, and 17 vacant JIO positions. The facility also has a Home Supervision unit, which consists of 1 Institutional Supervisor and 6 Juvenile Institutions Officers. (b) ensure that no required services shall be denied Lexipol 201.5 policy manual because of insufficient numbers of staff on duty absent exigent circumstances; Review of documentation, inspection walkthrough, and interviews with staff and ☒ ☐ ☐ youth revealed compliance with this regulation. (c) have a sufficient number of supervisory level staff to Lexipol 201.3 policy manual ensure adequate supervision of all staff members; A Supervisor is identified on the daily shift ☒ ☐ ☐ rosters. Currently, all Supervisor positions are filled. (d) have a clearly identified person on duty at all times Lexipol 213.3.1(c) policy manual who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the and PC 832 training; Supervisor’s absence, a Lead Juvenile ☒ ☐ ☐ Institution Officer (JIO) is identified on the roster. (e) have at least one staff member present on each living Lexipol 201.4, 213.3.1(e) policy manual unit whenever there are youth in the living unit; Per policy and procedure manual, staff are always present in occupied housing units. ☒ ☐ ☐ Inspection walkthrough and interviews with staff and youth revealed compliance with this regulation. 7056 Contra Costa Camp CI PRO 25-26 Page 3 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) have sufficient food service personnel relative to the Lexipol 201.5 policy manual number and security of living units, including staff qualified and available to: plan menus meeting nutritional At the time of the Inspection, the facility's requirements of youth; provide kitchen supervision; direct Food Service team consisted of three (3) food preparation and servings; conduct related training ☒ ☐ ☐ Food Service workers. programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Lexipol 201.5 policy manual medical, dental, mental health, building maintenance, transportation, control room, facility security and other At the time of the inspection, the facility's support staff for the efficient management of the facility, ☒ ☐ ☐ Clerical staff consisted of 1 Clerical and to ensure that youth supervision staff shall not be Supervisor and 3 Clerical staff. diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Lexipol 201.3 policy manual continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special Inspection revealed staffing ratios are program needs. Staffing shall be in compliance with a maintained throughout the facility for each minimum youth-staff ratio for the following facility types: ☒ ☐ ☐ housing unit. Daily schedules were also reviewed to verify compliance with this regulation. (1) Juvenile Halls Not Applicable. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable. (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for This facility is not a Special Purpose Juvenile each 10 youth in detention; ☐ ☐ ☒ Hall. The balance of this regulation has been deemed not applicable. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; 7056 Contra Costa Camp CI PRO 25-26 Page 4 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Lexipol 201.3 policy manual (A) during the hours that youth are awake, one wide-awake youth supervision staff member on The BYA population at the time of the duty for each 15 youth in the camp population; inspection was 29 male youth. Review of documentation revealed staffing ratios are met at all times. ☒ ☐ ☐ It should be noted that at the time of the inspection, the SYTF youth were housed within the Aspen unit. (B) during the hours that youth are confined to their Lexipol 201.3 policy manual room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 Interviews with youth and staff revealed ☒ ☐ ☐ youth present in the facility; compliance with this regulation. (C) at least two wide-awake youth supervision staff Lexipol 201.3 policy manual members on duty at all times, regardless of the number of youth in residence, unless Review of staffing schedules revealed arrangements have been made for backup support ☒ ☐ ☐ compliance with this regulation. services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Lexipol 201.3, 213.3.1(d) policy manual duty who is the same gender as youth housed in the facility; Review of staffing schedules revealed ☒ ☐ ☐ compliance with this regulation. (E) in addition to the minimum staff to youth ratio Not Applicable. required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Lexipol 201.3 policy manual duties such as administration, supervision of personnel, academic or trade instruction, clerical, Staffing personnel listed within this regulation ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be are not considered youth supervision staff. classified as youth supervision staff positions. 7056 Contra Costa Camp CI PRO 25-26 Page 5 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION Lexipol 302 procedure manual AND TRAINING The elements of this regulation are covered in (a) Prior to assuming any responsibilities each youth Chief Ehmen-Krause letter, dated March 24, supervision staff member shall be properly oriented to ☒ ☐ ☐ 2025. their duties, including: (1) youth supervision duties; Lexipol 300.3.1 policy manual Lexipol 302.3 policy manual (2) scope of decisions they shall make; ☒ ☐ ☐ Lexipol 300.3 policy manual (3) the identity of their supervisor; ☒ ☐ ☐ (4) the identity of persons who are responsible to Lexipol 300.3 policy manual them; ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Lexipol 300.3 policy manual their responsibility; and ☒ ☐ ☐ (6) ethical responsibilities. Lexipol 300.3 policy manual ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision Lexipol 300.3.1 policy manual of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility-specific All new full-time and temporary employees ☒ ☐ ☐ orientation, including: receive 56 hours of Introductory Training. (1) individual and group supervision techniques; (2) regulations and policies relating to discipline and Lexipol 300.3.1 policy manual rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; Lexipol 300.3.1 policy manual ☒ ☐ ☐ (4) suicide prevention and response to suicide Lexipol 300.3.1 policy manual attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation Lexipol 300.3.1 policy manual techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Lexipol 300.3.1 policy manual trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; Lexipol 300.3 policy manual ☒ ☐ ☐ (8) routine security measures, including facility Lexipol 300.3.1 policy manual perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Lexipol 300.3.1 policy manual mental health services; ☒ ☐ ☐ (10) documentation; and Lexipol 300.3.1 policy manual ☒ ☐ ☐ (11) fire/life safety training Lexipol 300.3.1 policy manual ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each Lexipol 302.4 policy manual youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Lexipol 302.4 policy manual supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 7056 Contra Costa Camp CI PRO 25-26 Page 6 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1323 FIRE AND LIFE SAFETY Lexipol 402.6 policy manual Whenever there is a youth in a juvenile facility, there shall Review of documentation indicates that all be at least one wide awake person on duty at all times youth supervisory staff receive site-specific who meets the training standards established by the ☒ ☐ ☐ life safety training during orientation. Also, all Board for general fire and life safety which relate full-time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL The County of Contra Costa Policy, Procedures, and Operations Manual was All facility administrators shall develop, publish, and provided prior to the date of the implement a manual of written policies and procedures Comprehensive Inspection. The manual was that address, at a minimum, all regulations that are administratively reviewed by Tamara applicable to the facility. Such a manual shall be made Gusman-Taylor, Probation Director, on March available to all employees, reviewed by all employees, ☒ ☐ ☐ 24, 2025. It should be noted that the policy and shall be administratively reviewed at a minimum and procedure manual is utilized for every two years, and updated, as necessary. Those Detention, BYA (Camp), and SYTF youth. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Lexipol 100.4-100.16 policy manual communications and a description of job classifications; ☒ ☐ ☐ (b) responsibility of the probation department, purpose of Lexipol 102.3.2, 100.16, 100.10 policy programs, relationship to the juvenile court, the Juvenile manual Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Lexipol 100.4-100.16 policy manual ☒ ☐ ☐ (d) initial orientation and training program for employees; Lexipol 300.3 policy manual ☒ ☐ ☐ (e) initial orientation, including safety and security issues Lexipol 305.4, 305.5, 300.3, 300.3.1 policy and anti-discrimination policies, for support staff, contract manual employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Lexipol 205.1 policy manual communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Lexipol 206.3 policy manual (2) legal and proper care of youth; Lexipol 205.2, 205.3 policy manual ☒ ☐ ☐ (3) maintenance of individual youth's records; Lexipol 205.3 policy manual ☒ ☐ ☐ (4) supply of information to the juvenile court and Lexipol 205.2 policy manual those authorized by the court or by the law; and, ☒ ☐ ☐ Lexipol 205.4 policy manual (5) release of information regarding youth. ☒ ☐ ☐ Lexipol 300.3 policy manual (g) ethical responsibilities; ☒ ☐ ☐ Lexipol 300.3.1 policy manual (h) trauma-informed approaches; ☒ ☐ ☐ Lexipol 300.3 policy manual (i) culturally responsive approaches; ☒ ☐ ☐ Lexipol 201.3 policy manual (j) gender responsive approaches; ☒ ☐ ☐ 7056 Contra Costa Camp CI PRO 25-26 Page 7 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) a non-discrimination provision that provides that all Lexipol 1006.5, 603.1, 606.1, 606.2 policy youth within the facility shall have fair and equal access to manual all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Lexipol 513.4 policy manual chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Lexipol 501.5.5 policy manual Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Lexipol 304.3 policy manual sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Lexipol 402 and 402.3 procedure manual The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Lexipol 402.3(c) policy manual with two-year retention of the inspection record; We reviewed monthly and fire safety inspections for the facility from January 2025 ☒ ☐ ☐ through April 2025. Review of documentation reveals compliance with this regulation. (c) fire prevention inspections as required by Health and Lexipol 402.3(b) policy manual Safety Code Section 13146.1(a) and (b); Fire Inspection was completed by William ☒ ☐ ☐ Pigozzo on 4/22/2025. (d) an evacuation plan; Lexipol 402.3(d) policy manual ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Lexipol 402.3(e) policy manual We reviewed all fire drill inspections for the facility from January 2025 through April 2025. Review of documentation reveals compliance ☒ ☐ ☐ with this regulation. It should be noted that the regulations require quarterly fire drills, however, the facility conducts monthly fire drills. 7056 Contra Costa Camp CI PRO 25-26 Page 8 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) a written plan for the emergency housing of youth in Lexipol 402.3(f) policy manual the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in Lexipol 402.3(a) policy manual cooperation with the local fire department. ☒ ☐ ☐ 1326 SECURITY REVIEW The Facility Annual Security Review was completed by Probation Director Tamara Each facility administrator shall develop policies and Gusman-Taylor on March 24, 2025. procedures to annually review, evaluate, and document ☒ ☐ ☐ security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Lexipol 400.2 policy manual 0B The facility administrator shall develop facility-specific Lexipol 400 procedure manual policies and procedures for emergencies that shall ☒ ☐ ☐ include, but not be limited to: Lexipol 400.3 policy manual (a) escape, disturbances, and the taking of hostages; Lexipol 400.3 policy manual (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ Lexipol 400.3, 402.1 policy manual (c) fire and natural disasters; ☒ ☐ ☐ Lexipol 400.3 policy manual (d) periodic testing of emergency equipment; ☒ ☐ ☐ Lexipol 400.3 policy manual (e) emergency evacuation of the facility; and ☒ ☐ ☐ Lexipol 402.6, policy manual On March 24, 2025, Probation Director (f) a program to provide all youth supervision staff with Tamara Gusman-Taylor submitted a memo to an annual review of emergency procedures. ☒ ☐ ☐ BSCC stating that all youth supervision staff had reviewed the facility's emergency procedures for 2025. 1328 SAFETY CHECKS We reviewed the Facility’s safety checks for 1B January, February, and March 2025. Review The facility administrator shall develop and implement of documentation revealed that safety checks policy and procedures that provide for direct visual are being completed per regulation. observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth We also reviewed live time safety checks as are asleep or when youth are in their rooms, confined in we toured the facility. All checks reviewed holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ were in compliance with this regulation. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 7056 Contra Costa Camp CI PRO 25-26 Page 9 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN Lexipol 707.4 policy manual 2B The facility administrator, in collaboration with the Lexipol 707 procedure manual healthcare and behavioral/mental health administrators, shall plan and implement written policies and At the time of the inspection, the BYA has not procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ had a suicide attempt, nor has a youth been The plan shall consider the needs of youth experiencing placed on any level of suicide watch. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Lexipol 707.12 policy manual 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Lexipol 701.3 policy manual Precautionary Protocols (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ intake and as needed during detention. (2) All youth supervision staff who perform intake Lexipol 707.12 policy manual processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Lexipol 707.1 policy manual intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a Review of JH documentation, as well as an suicide risk assessment. interview with the facility's Behavioral Health ☒ ☐ ☐ Coordinator, revealed compliance with this regulation. (4) Precautionary protocols shall be developed to Lexipol 707.3 procedure manual ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Lexipol 707.1 policy manual assessment and/or services. ☒ ☐ ☐ (d) Procedures for monitoring of youth identified at risk Lexipol 707.3 procedure manual for suicide. ☒ ☐ ☐ (e) Safety Interventions Lexipol 707.4 procedure manual (1) Procedures to address intervention protocols for youth identified at risk for suicide which may Lexipol 707.2 policy manual include, but are not limited to: (A) Housing consideration Behavioral Health and Probation work in collaboration when determining what items a ☒ ☐ ☐ youth could have in their room after being placed on Close Observation 2 or 3. They also determine whether or not a youth on CO 2 or CO 3 is placed in a suicide smock. (B) Treatment strategies including trauma- Lexipol 707.4 policy manual informed approaches ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how Lexipol 707.4 policy manual to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ (f) Communication Lexipol 707.2 procedure manual (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. 7056 Contra Costa Camp CI PRO 25-26 Page 10 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information Lexipol 707.2 procedure manual sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Lexipol 707.9 policy manual Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. Lexipol 707.9 policy manual (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Lexipol 707.9 policy manual ☒ ☐ ☐ (h) Documentation Lexipol 707.8.2 policy manual (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Lexipol 707.4 policy manual opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Lexipol 103.1 policy manual Each facility shall submit to the Board a letter of No legal action reported this inspection cycle. notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Lexipol 522.3 policy manual OF A YOUTH WHILE DETAINED Lexipol 522 procedure manual (1) Death of a Youth. (a) The facility administrator, in cooperation with the No death reported at the time of the health administrator and the behavioral/mental inspection. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Lexipol 523.3 policy manual facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Lexipol 522.3 policy manual the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. 7056 Contra Costa Camp CI PRO 25-26 Page 11 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Upon receipt of a report of the death of a youth Lexipol 707.11 policy manual from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Lexipol 806.6 policy manual (a) The facility administrator, in cooperation with the health administrator, shall develop written policies No serious illness or injury was reported at and procedures for the notification to necessary the time of the inspection. parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Lexipol 500.3 policy manual 8B Each juvenile facility shall submit required population Lexipol 500 procedure manual and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Lexipol 500.3 policy manual When the number of youth detained in a living unit of a Lexipol 500 procedure manual juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility BYA rated capacity is 30. administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Lexipol 501 procedure manual The facility administrator shall develop and implement We reviewed ten (10) youth admittance written policies and procedures for admittance of youth packages from BYA. Review of that emphasize respectful and humane engagement documentation provided, and policy and with youth, and reflect that the admission process may ☒ ☐ ☐ procedure manuals revealed compliance with be traumatic to youth who may have already this regulation. experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Lexipol 501.8 policy manual (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of Youth phone calls upon admittance are Welfare and Institution Code Section 627; ☒ ☐ ☐ documented on the Youth Adjustment Record form. Lexipol 501.9 policy manual We reviewed ten (10) Youth Adjustment (2) Offer of a shower; ☒ ☐ ☐ Record forms which reveal documentation of youth being offered a shower upon intake. (3) Documented secure storage of personal Lexipol 501.7, 501.7.2 policy manual belongings; ☒ ☐ ☐ 7056 Contra Costa Camp CI PRO 25-26 Page 12 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 501.5.6, 501.9 policy manual We reviewed ten (10) Youth Adjustment (4) Offer of food upon arrival; ☒ ☐ ☐ Record forms which reveal documentation of youth being offered food upon intake. (5) Screening for physical and behavioral health and Lexipol 701.4(a), 701.4(c) policy manual safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Lexipol 701.4(f) policy manual disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Lexipol 211.1.1 policy manual Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Lexipol policy manual 501.2 (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ (b) juvenile hall administrators shall establish written Lexipol 501.3(h) policy manual criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Lexipol 501.5.4 policy manual juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Lexipol 501.5.4 policy manual that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Lexipol 502.4 policy manual ABUSE Lexipol 502 procedure manual The facility administrator shall develop and implement written policies and procedures to reduce the risk of Lexipol 502.3 policy manual sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of ☒ ☐ ☐ We reviewed ten (10) Vulnerability admission based on the following information: Assessment Instrument forms from BYA. (a) Prior sexual victimization or abusiveness; Review of documentation provided, and policy and procedure manual revealed compliance with this regulation. (b) Gender nonconforming appearance or manner; or Lexipol 502.3 policy manual identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; Lexipol 502.3 policy manual (c) Current charges and offense history; ☒ ☐ ☐ Lexipol 502.3 policy manual (d) Age; ☒ ☐ ☐ Lexipol 502.3 policy manual (e) Level of emotional and cognitive development; ☒ ☐ ☐ 7056 Contra Costa Camp CI PRO 25-26 Page 13 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 502.3 policy manual (f) Physical size and stature; ☒ ☐ ☐ Lexipol 502.3 policy manual (g) Mental illness or mental disabilities; ☒ ☐ ☐ Lexipol 502.3 policy manual (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Lexipol 502.3 policy manual (i) Physical disabilities; ☒ ☐ ☐ Lexipol 502.3 policy manual (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ (k) Any other specific information about the individual Lexipol 502.3 policy manual youth that may indicate heightened needs for supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through Lexipol 502.4 policy manual conversations with the youth during the admittance process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Lexipol 502.3 policy manual controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Lexipol 519.1 policy manual The facility administrator shall develop and implement Lexipol 519 procedure manual written policies and procedures for release of youth from custody which provide for: We reviewed ten (10) Youth Release Authorization Record forms from BYA. We ☒ ☐ ☐ also reviewed ten (10) youth Personal Property Record forms from BYA. Review of documentation provided, and policy and procedure manual revealed compliance with this regulation. Lexipol 519.4.(a)(b) policy manual (a) verification of identity/release papers; ☒ ☐ ☐ Lexipol 519.4(d) policy manual (b) return of personal clothing and valuables; Documented on the youth's personal property ☒ ☐ ☐ record form. Lexipol 519.4(d) policy manual (c) notification to the youth's parents or guardian; Documented on the release authorization ☒ ☐ ☐ form. (d) notification to the facility health care provider in Lexipol 519.4(c) policy manual accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, 7056 Contra Costa Camp CI PRO 25-26 Page 14 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 519.4(n) policy manual (e) notification of school staff; ☒ ☐ ☐ Lexipol 519.4(m) policy manual (f) notification of facility mental health personnel. ☒ ☐ ☐ The facility administrator shall develop and implement Lexipol 519.4(c) policy manual policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Lexipol 519.5 policy manual written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Lexipol 502.2 policy manual The facility administrator shall develop and implement Lexipol 502 procedure manual written policies and procedures on classification of youth for the purpose of determining housing placement in the We reviewed ten (10) Sierra Intake facility. ☒ ☐ ☐ Classification sheets from the BYA. Review of Such procedures shall: documentation provided, and policy and procedure manual revealed compliance with this regulation. (a) provide for the safety of the youth, other youth, facility Lexipol 502.3, 502.5, 501.5.3 policy manual staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing The Sierra/Admissions Juvenile Institution assignments shall consider the need for single, double Officer (JIO) will appropriately classify youth or dormitory assignment or location within the dormitory; ☒ ☐ ☐ upon admission. Any overrides of a youth classification must be approved by an Institution Supervisor I (IS1). (b) consider facility populations and physical design of Lexipol 502.6 policy manual the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon Lexipol 502.5 policy manual admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Lexipol 502.3 policy manual provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth from Lexipol 606.2 policy manual the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. 7056 Contra Costa Camp CI PRO 25-26 Page 15 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) facility staff shall not consider lesbian, gay, bisexual, Lexipol 502.3, 502.8 policy manual transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Lexipol 501, 502, 807 procedure manuals 3B The facility administrator shall develop written policies We reviewed the Transgender/Intersex Youth and procedures ensuring respectful and equitable Preference form. Review of the form treatment of transgender and intersex youth. provided, and policy and procedure manuals The policies shall provide that: revealed compliance with this regulation. ☒ ☐ ☐ It should be noted that the Facility has not had to use this form thus far this inspection cycle. (a) Facility staff shall respect every youth’s gender Lexipol 501.5 policy manual identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Lexipol 807.6.1 policy manual themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Lexipol 502.8 policy manual best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Lexipol 702.7(f) policy manual and intersex youth have access to medical and behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Lexipol 807.12 policy manual necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Lexipol 516.6 policy manual youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7056 Contra Costa Camp CI PRO 25-26 Page 16 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Lexipol 503 procedure manual The facility administrator shall develop and implement We reviewed ten (10) video orientation sign- written policies and procedures to orient a youth prior to off forms from the BYA. We also reviewed ten placement in a living area. Both written and verbal (10) youth Treatment Program Orientation information shall be provided and supplemented with forms from the BYA. Review of video orientation if feasible. Provision shall be made to documentation provided, and policy and provide accessible orientation information to all detained procedure manual revealed compliance with youth including those with disabilities, limited literacy, or this regulation. English language learners. ☒ ☐ ☐ Orientation shall include information that addresses: Each youth is provided a Youth Handbook during the booking process. Each youth is also provided a Youth Rights Handbook. It should be noted that the youth handbook and youth rights handbook are well written, easy to read, and contain excellent information for youth at each program within the Facility. (a) facility rules including contraband and searches and Lexipol 503.4(a) policy manual disciplinary procedures; It should be noted that this section of the ☒ ☐ ☐ regulation (a) through (t) is documented within the youth handbook. (b) facility’s system of positive behavior interventions Lexipol 503.4(b) policy manual and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s Lexipol 503.4(n) policy manual policy prohibiting sexual abuse and sexual harassment and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Lexipol 503.4(v) policy manual ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Lexipol 503.4(e) policy manual that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Lexipol 503.4(i) policy manual process; ☒ ☐ ☐ (g) access to routine and emergency health and mental Lexipol 503.4(f) policy manual health care; ☒ ☐ ☐ (h) access to education, religious services, and Lexipol 503.4(j)(q) policy manual recreational activities; ☒ ☐ ☐ Lexipol 503.4(h) policy manual (i) housing assignments; ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Lexipol 503.4(d) policy manual including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Lexipol 503.4(c) policy manual telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and Lexipol 503.4(k)(x) policy manual other activities; ☒ ☐ ☐ 7056 Contra Costa Camp CI PRO 25-26 Page 17 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (m) facility policies on the use of force, use of restraints, Lexipol 503.4(1)(w) policy manual chemical agents and room confinement; ☒ ☐ ☐ Lexipol 503.4(p) policy manual (n) immigration legal services; ☒ ☐ ☐ Lexipol 503.4(r) policy manual (o) emergencies including evacuation procedures; ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from Lexipol 503.4(u) policy manual physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Lexipol 503.4(g)(1) policy manual other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Lexipol 503.4(h) policy manual education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive Lexipol 503.4(y) policy manual information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Lexipol 503.4(z) policy manual 15 Minimum Standards for Juvenile Facilities. Access to Title 15 is explained to the youth during orientation. Upon request, Title 15 is ☒ ☐ ☐ accessible in each housing unit or dormitory at each facility. 1354 SEPARATION Lexipol 502, 601 procedure manual The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures that address: (a) separation of youth for reasons that include, but are Lexipol 502.8.1 policy manual not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and When there is a need for a youth to be protective custody. separated from the group, they are placed on a Safety Plan. Safety Plans provide the minimum Title 15 requirements with regard to programming, exercise, and recreation. We reviewed one (1) Youth Safety Plans reports ☒ ☐ ☐ from the BYA. It should be noted that the BYA only had one (1) placed on a Safety Plan this inspection cycle. Review of documentation and policy, and procedure manual revealed compliance with this regulation. (b) consideration of positive youth development and Lexipol 502.8.1 policy manual trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges Lexipol 502.8.1 policy manual available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Lexipol 601.2 policy manual Title 15 Section 1390 shall apply. ☒ ☐ ☐ 7056 Contra Costa Camp CI PRO 25-26 Page 18 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) when separation results in room confinement, the Lexipol 601.2 policy manual separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Lexipol 601.3 policy manual separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT Lexipol 601.1 policy manual 4B (a) The facility administrator shall develop and Lexipol 601 procedure manual implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The We reviewed two (2) youth Room Separation placement of a youth in room confinement shall be Checklist forms from the BYA. Review of accomplished in accordance with the following documentation provided, and review of policy guidelines: and procedure manual revealed compliance ☒ ☐ ☐ with this regulation. It should be noted that of the two (2) youth Room Separation Checklist forms reviewed, none required a youth to be on room confinement for over four hours. (1) Room confinement shall not be used before other, Lexipol 601.2 policy manual less restrictive, options have been attempted and exhausted, unless attempting those options poses a Review of documentation revealed that all threat to the safety or security of any youth or staff. youth placed on room separation were ☒ ☐ ☐ appropriate, as youth actions were posing a threat to the safety and security of the facility. (2) Room confinement shall not be used for the Lexipol 601.2 policy manual purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Lexipol 601.3 policy manual that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Lexipol 601.2 policy manual confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one It should be noted that the Facility initiates the or more of the following: following protocols after a youth has been on ☒ ☐ ☐ room separation past three (3) hours which is above and beyond the regulation time of four (4) hours. Lexipol 601.3 policy manual Technical assistance was provided regarding ensuring each youth being individually (1) Return the youth to general population. ☒ ☐ ☐ assessed to return to general population and normal programming. Lexipol 601.3 policy manual (2) Consult with mental health or medical staff. ☒ ☐ ☐ 7056 Contra Costa Camp CI PRO 25-26 Page 19 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) Develop an individualized plan that includes the Lexipol 601.3 policy manual goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Lexipol 601.3 policy manual four hours, staff shall do each of the following: (A) Document the reasons for room confinement During the current inspection cycle no youth and the basis for the extension, the date and time at the juvenile hall has been extended the youth was first placed in room confinement, beyond four (4) hours of room confinement. and when he or she is eventually released from ☒ ☐ ☐ Youth are instead placed on Safety Plans room confinement. which provides the minimum Title 15 requirements with regards to programming, exercise, and recreation. (B) Develop an individualized plan that includes Lexipol 601.3 policy manual the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Lexipol 601.2 policy manual facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Lexipol 502.5 policy manual single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Lexipol 601.2 policy manual court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to Lexipol 601.2 policy manual conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Lexipol 601.2 policy manual extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Lexipol 502.5.1 policy manual placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7056 Contra Costa Camp CI PRO 25-26 Page 20 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1355 INSTITUTIONAL ASSESSMENT AND PLAN Lexipol 504 procedure manual The facility administrator shall develop and implement Each youth housed at the BYA is assigned written policies and procedures for assessment and Juvenile Institution Officer (JIO) within four case planning. days of admission. The JIO then completes a youth preliminary assessment and case plan within seven days of assignment. The ☒ ☐ ☐ assessments include descriptions of the youth issues and place an emphasis on the youth strengths. We reviewed ten (10) youth preliminary assessments and case plans. The review of documentation provided revealed compliance with this regulation. (a) Assessment: Lexipol 504.3 policy manual The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Lexipol 504.3.1 policy manual (1) A case plan shall be developed for each youth held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Lexipol 504.3.1 policy manual limited to, written documentation that provides: (A) objectives and time frame for the resolution of ☒ ☐ ☐ Lexipol 504.3.1(c) policy manual problems identified in the assessment; (B) a plan for meeting the objectives that includes Lexipol 504.3.1(b) policy manual a description of program resources needed and individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting Lexipol 504.3.1(c) policy manual the objectives, including periodic review and discussion of the plan with the youth; Following the youth's preliminary assessment and case plan, the assigned JIO meets with the youth weekly to discuss the case plan and progress towards goals. We reviewed ten ☒ ☐ ☐ (10) BYA Detention Unit assessments and case plans. Review of the documentation provided revealed compliance with this regulation. (4) a transition plan, the contents of which shall be Lexipol 504.3.1(b) policy manual subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the Lexipol 504.3.1(a) policy manual plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7056 Contra Costa Camp CI PRO 25-26 Page 21 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Lexipol 504, 704 procedure manual The facility administrator shall develop and implement Lexipol 704.2 policy manual written policies and procedures ensuring the availability of appropriate counseling and casework services for all We reviewed ten (10) youth weekly casework youth. Policies and procedures shall ensure: records from the BYA. Review of the (a) youth will receive assistance with needs or concerns documentation provided revealed compliance that may arise; with this regulation. ☒ ☐ ☐ It should be noted that each facility holds a Multidisciplinary Team (MDT) every Wednesday with probation, school, mental health, and medical staff to discuss the youth's documented needs. (b) youth will receive assistance in requesting contact Lexipol 504.3 policy manual with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Lexipol 504.3.1(b) policy manual to meet the youth’s needs. ☒ ☐ ☐ 1357 USE OF FORCE Lexipol 514.1, 702 Procedure manual The facility administrator, in cooperation with the We reviewed two (2) hands-on use of force responsible physician, shall develop and implement reports from the BYA. Review of policy and written policies and procedures for the use of force, procedure, and documentation revealed which may include chemical agents. Force shall never compliance with this regulation. It should be be applied as punishment, discipline, retaliation or ☒ ☐ ☐ noted that each report reviewed contained treatment. staff efforts to de-escalate the incident and (a) At a minimum, each facility shall develop policies and command calls given to the youth prior to procedures which: going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Lexipol 514.1.1 policy manual reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Lexipol 514.3.2 policy manual both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Lexipol 514.1 policy manual expressly prohibited by the facility. ☒ ☐ ☐ (4) describe the requirements of staff to report any Lexipol 514.3.7 policy manual inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. 7056 Contra Costa Camp CI PRO 25-26 Page 22 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) define a standardized reporting format that Lexipol 206.2, 206.3 policy manual includes time period and procedure for documenting and reporting the use of force, including reporting Lexipol 100.7 procedure manual requirements of management and line staff and procedures for reviewing and tracking use of force It should be noted technical assistance was incidents by supervisory and or management staff, provided to the Administrative staff and which include procedures for debriefing a particular Supervising staff regarding consistency with incident with staff and/or youth for the purposes of the inclusion of all details associated with the training as well as mitigating the effects of trauma that documentation of a use-of-force incident may have been experienced by staff and /or the youth report. involved. ☒ ☐ ☐ We suggested that the facility consider report- writing training for all supervision staff. We also suggested that the facility consider providing a review of incident reports training to Supervising staff. It should be noted that the facility implemented a Use of Force Review Team Incident Review and Critique to debrief all use of force incidents. (6) Include an administrative review and a system for Lexipol 514.3.7 policy manual investigating unreasonable use of force. ☒ ☐ ☐ (7) define the role, notification, and follow-up Lexipol 514.3.4 policy manual procedures required after use of force incidents for medical, mental health staff and parents or legal Notification to parents, medical, and guardians. behavioral health is documented on the Building Supervisor Incident Review and ☒ ☐ ☐ Critique form. The behavioral health unit also receives an email following use-of-force incidents. Review of documentation revealed compliance with this regulation. (8) describe the limitations of use of force on pregnant Lexipol 702.6.2, 514.3.2(a) policy manual youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Lexipol 303.3, 514.4(a) policy manual option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize At the time of the inspection, zero (0) youth chemical agents in the facility and the type, size and ☒ ☐ ☐ from the BYA had been involved in a the approved method of deployment for those chemical agent use-of-force incident. chemical agents. (2) mandate that chemical agents only be used when Lexipol 514.3.2 policy manual there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Lexipol 514.4(f) policy manual timelines for decontamination from chemical agents. This shall include that youth who have been exposed Review of the JH documentation revealed to chemical agents shall not be left unattended until that during the decontamination process, that youth is fully decontaminated or is no longer ☒ ☐ ☐ youth are attended to by staff until they self- suffering the effects of the chemical agent. disclose, and they are no longer suffering the effects of the chemical agent. 7056 Contra Costa Camp CI PRO 25-26 Page 23 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) define the role, notification, and follow-up Lexipol 514.4(f) policy manual procedures required after use of force incidents involving chemical agents for medical, mental health Notification to parents, medical, and staff and parents or legal guardians. behavioral health is documented on the Building Supervisor Incident Review and ☒ ☐ ☐ Critique form. The behavioral health unit also receives an email following use-of-force incidents. Review of documentation revealed compliance with this regulation. (5) provide for the documentation of each incident of Lexipol 514.4(c) policy manual use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Lexipol 514.3.6 policy manual require that agencies provide initial and regular training in use of force and chemical agents when appropriate Lexipol 302.1 procedure manual that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Lexipol 514.4(a)(3) policy manual application. ☒ ☐ ☐ (3) signs or symptoms that should result in immediate Lexipol 514.4(a)(3) policy manual referral to medical or behavioral health. ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use Lexipol 514.4(a)(3) policy manual of Force. ☒ ☐ ☐ (5) physical training force options that may require Lexipol 514.4(a)(3) policy manual the use of perishable skills. ☒ ☐ ☐ (6) timelines the facility uses to define regular Lexipol 707.12 policy manual training. ☒ ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Lexipol 515.1.1 policy manual The facility administrator, in cooperation with the Lexipol 515 procedure manual responsible physician and mental health director, shall develop and implement written policies and procedures We reviewed two (2) incident reports from the for the use of restraint devices. Restraint devices include ☒ ☐ ☐ BYA in which physical restraints were applied any devices which immobilize a youth's extremities to a youth. Review of documentation and/or prevent the youth from being ambulatory. provided, and policy and procedure manuals revealed compliance with this regulation. Physical restraints may be used only for those youth who Lexipol 515.2, 515.3 policy manual present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7056 Contra Costa Camp CI PRO 25-26 Page 24 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 In no case shall restraints be used as punishment or Lexipol 515.3 policy manual discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Lexipol 515.4 policy manual handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Lexipol 515.3 policy manual of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Lexipol 515.3 policy manual retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Lexipol 515.3 policy manual possible, but in no case longer than four hours from the time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Lexipol 515.8 policy manual to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Lexipol 515.8 policy manual procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate Lexipol 515.3 policy manual certain restraint devices and/or techniques. ☒ ☐ ☐ (c) acceptable restraint devices. Lexipol 515.2 policy manual ☒ ☐ ☐ (d) signs or symptoms which should result in immediate Lexipol 515.3 policy manual medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Lexipol 515.6 policy manual equipment. ☒ ☐ ☐ (f) protective housing of restrained youth. While in Lexipol 515.3 policy manual restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. Lexipol 515.3 policy manual (g) provision for hydration and sanitation needs. ☒ ☐ ☐ 7056 Contra Costa Camp CI PRO 25-26 Page 25 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 515.6 policy manual (h) exercising of extremities. ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR Lexipol 515 procedure manual 5B MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. Lexipol 515.1.1, 515.3 policy manual The Facility Administrator, in cooperation with the Review of policy and procedures manual responsible physician and behavioral/mental health revealed compliance with this regulation. It director, shall develop and implement written policies ☒ ☐ ☐ should be noted restraint devices for and procedures for the use of restraint devices when the movement and transportation has not been purpose is for movement or transportation within the utilized thus far this inspection cycle. facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Lexipol 515.8, 515.5 policy manual restraints must be documented. ☒ ☐ ☐ (c) an individual assessment of the need to apply Lexipol 515.4 policy manual restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Lexipol 515.3 policy manual with a clearly defined expectation that restraint devices shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Lexipol 515.5 policy manual accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Although the facility has a safety room, it is not utilized to house youth for any purpose. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☐ ☐ ☒ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☐ ☐ ☒ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☐ ☐ ☒ 7056 Contra Costa Camp CI PRO 25-26 Page 26 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive means of control, and decisions to continue and end ☐ ☐ ☒ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☐ ☐ ☒ the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Lexipol 516.1 procedure manual The facility administrator shall develop and implement Review of policy and procedure revealed written policies and procedures governing the search of compliance with this regulation. It should be youth, the facility, and visitors. ☒ ☐ ☐ noted that zero (0) BYA had been strip- Policies and procedures shall provide that: searched this inspection cycle. (a) Searches shall be conducted to ensure the safety Lexipol 516.2 policy manual and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Lexipol 516.1 policy manual preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Lexipol 516.1 policy manual searches shall comply with Penal Code Section 4030. ☒ ☐ ☐ (d) Physical body cavity searches shall only be Lexipol 516.2 policy manual conducted by a medical professional. ☒ ☐ ☐ 7056 Contra Costa Camp CI PRO 25-26 Page 27 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Any youth held after a detention hearing shall only be Lexipol 516.5.1(a) policy manual strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and Zero (0) BYA had been strip-searched this articulable facts to believe that youth is concealing ☒ ☐ ☐ inspection cycle. contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Lexipol 516.6 policy manual comply with Section 1352.5. ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches Lexipol 516.5.2 policy manual are prohibited except in exigent circumstances or when conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Lexipol 607 policy manual The facility administrator shall develop and implement Lexipol 607 procedure manual written policies and procedures whereby any youth may appeal and have resolved grievances relating to any We reviewed ten (10) grievances from the condition of confinement, including but not limited to BYA submitted from January 2025 to the date health care services, classification decisions, program ☒ ☐ ☐ of the facility inspection. Review revealed participation, telephone, mail or visiting procedures, grievances are completed and processed food, clothing, bedding, mistreatment, harassment or within the guidelines of this regulation. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Lexipol 607.3 policy manual grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Lexipol 607.2 procedure manual the grievance or to deliver the form to any youth supervision staff working in the facility; There’s a confidential lock box located within ☒ ☐ ☐ each housing unit of the Facility. (c) resolution of the grievance at the lowest appropriate Lexipol 607.4 policy manual staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Lexipol 607.3, 607.4.2 policy manual grievances within three (3) business days, grievances that relate to health and safety issues must be The grievance form was revised to ensure ☒ ☐ ☐ addressed immediately; ongoing compliance with this regulation. (1) The youth may elect to be present to explain Lexipol 607.4.5 policy manual his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by Lexipol 607.4.5 policy manual the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Lexipol 607.3 policy manual which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Lexipol 607.4.3 policy manual grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; 7056 Contra Costa Camp CI PRO 25-26 Page 28 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) resolution of the grievance must occur within ten (10) Lexipol 607.4.2 policy manual business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; and, The grievance form was revised to ensure ☒ ☐ ☐ ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external Lexipol 607.5 policy manual methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Whether or not associated with a grievance, concerns of Lexipol 607.5 policy manual parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Lexipol 206.5.1 policy manual A written report of all incidents which result in physical Lexipol 206 procedure manual harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be We reviewed ten (10) incident reports from maintained. Such written record shall be prepared by the ☒ ☐ ☐ the BYA. Review of the documentation staff and submitted to the facility manager by the end of provided revealed compliance with this the shift, unless additional time is necessary and regulation. authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Lexipol 521.3 policy manual DNA SPECIMENS, SAMPLES, IMPRESSIONS Lexipol 521 procedure manual (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel Lexipol 514.1.1, 514.3.5 policy manual including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Lexipol 521.5 policy manual efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Lexipol 521.5, 521.5.2 policy manual authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Lexipol 521.5.1 policy manual extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☒ ☐ ☐ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7056 Contra Costa Camp CI PRO 25-26 Page 29 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Lexipol 1002 policy manual, entire policy section (a) School Programs The County Board of Education shall provide for the Lexipol 1002 procedure manual administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee Review of policy and procedures, youth and pursuant to applicable State laws. The school and facility staff interviews, and school daily schedules administrators shall develop and implement written policy revealed compliance with this regulation. and procedures to ensure communication and coordination between educators and probation staff. Annual review of the facility education Culturally responsive and trauma-informed approaches program was completed by Dan Bellino, should be applied when providing instruction. Education Deputy Chief of Programs, Alameda County staff should collaborate with the facility administrator to Office of Education, Dr. Lucia Moritz, use technology to facilitate learning and ensure safe Executive Director of Juvenile Justice, and technology practices. The facility administrator shall ☒ ☐ ☐ Jessica Goode, Director/Principal, Juvenile request an annual review of each required element of the Court Schools, Alameda COE on 9/27/2024. program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Lexipol 1002.1, 1002.3 policy manual The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Lexipol 1002.3(a) policy manual program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Lexipol 1002.1 policy manual Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Lexipol 1002.5 policy manual Equivalency Test as approved by the California Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary Lexipol 1002.6, 1002.4(o) policy manual education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Lexipol 1002.5 policy manual Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. 7056 Contra Costa Camp CI PRO 25-26 Page 30 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) Supplemental instruction shall be afforded to youth Lexipol 1002.5 policy manual who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Lexipol 1002.5 policy manual State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Lexipol 1002.4(k) policy manual of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Lexipol 1002.7 policy manual (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. (2) School staff shall be advised of administrative Lexipol 1002.7 policy manual decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Lexipol 1002.7 policy manual Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Lexipol 1002.4(a) policy manual education staff will develop policies and procedures that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations Lexipol 1002.4(a) policy manual (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Lexipol 1002.6(a), 1002.4(m) policy manual afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. 7056 Contra Costa Camp CI PRO 25-26 Page 31 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Educational Screening and Admission Lexipol 1002.4(c)(1) policy manual (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Lexipol 1002.4(c)(1) policy manual ☒ ☐ ☐ (B) Home Language Survey and the results of the Lexipol 1002.4(m) policy manual State Test used for English language proficiency; ☒ ☐ ☐ (C) Needs and services of special populations as Lexipol 1002.3 policy manual defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Lexipol 1002.7 policy manual ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Lexipol 1002.1 policy manual Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Lexipol 1002.1 policy manual (comply with education plan shall be developed for each youth state and federal law) ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Lexipol 1002.4(c)(1) policy manual the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Lexipol 1002.4(i) policy manual (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Lexipol 1002.4(i) policy manual provide appropriate credit (full or partial) for course work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning Lexipol 1002.4(n) policy manual (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Lexipol 1002.6 policy manual (1) The school and facility administrator should, whenever possible, collaborate with local post- It should be noted that at the time of the secondary education providers to facilitate access to inspection, a total of 26 youths within the ☒ ☐ ☐ educational and vocational opportunities for youth that facility were enrolled in Community College considers the use of technology to implement these classes. Two of those youths are scheduled programs. to graduate in May 2025. 7056 Contra Costa Camp CI PRO 25-26 Page 32 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1371 PROGRAMS, RECREATION, AND EXERCISE. Lexipol 1001.2 policy manual 6B The facility administrator shall develop and implement Lexipol 1001 procedure manual written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the Review of policy and procedures and daily amount of time youth are in their rooms or their bed area. schedule revealed compliance with this regulation. Documentation of programs, recreation, and exercise is documented on ☒ ☐ ☐ youth recreation and exercise forms. We reviewed youth recreation and exercise forms from January, February, and March 2025 from BYA, which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Lexipol 1001.3 policy manual programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Review of documentation proved, and Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ interviews with youth and staff revealed one hour shall be an outdoor activity, weather permitting. compliance with this regulation. A youth’s participation in programs, recreation, and Lexipol 1001.3 policy manual exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Lexipol 1001.3 policy manual be posted in the living units. A walkthrough of the facility during the ☒ ☐ ☐ inspection revealed that program schedules are posted within each housing unit. There will be a written annual review of the programs, Lexipol 1001.3 policy manual recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and The Facility Annual Review of programs, relevant to the population. recreation, and exercise was completed by ☒ ☐ ☐ Probation Director Tamara Gusman-Taylor on March 24, 2025. 7056 Contra Costa Camp CI PRO 25-26 Page 33 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the Lexipol 1001.3 policy manual opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Lexipol 1001.6 policy manual evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- All youth at the BYA participate in social interventions and activities designed to reduce programming that focuses on trauma- recidivism. These programs should be based on the focused, cognitive, evidence-based, best youth’s individual needs as required by Sections 1355 practice interventions that are culturally and 1356. Such programs may be provided under the relevant and linguistically appropriate, or direction of the Chief Probation Officer or the County prosocial interventions and activities Office of Education and can be administered by county designed to reduce recidivism. partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Review of youth recreation and exercise form Programs may include but are not limited to: and the posted daily schedule revealed that (1) Cognitive Behavior Interventions; youth are receiving a minimum of one hour of (2) Management of Stress and Trauma; structured programming daily. Interviews with ☒ ☐ ☐ (3) Anger Management; youth and staff also revealed compliance. (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Lexipol 1001.5 policy manual for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Review of the youth recreation and exercise entertainment. Activities shall be supervised and include form and the posted daily schedule revealed orientation and may include coaching of youth. ☒ ☐ ☐ that youth are receiving a minimum of one hour of free recreation daily. Interviews with youth and staff also revealed compliance. (c) Exercise. All youth shall be provided with the Lexipol 1001.4 policy manual opportunity for at least one hour of large muscle activity each day. Review of the youth recreation and exercise form and the posted daily schedule revealed ☒ ☐ ☐ that youth are receiving a minimum of one hour of outdoor exercise daily. Interviews with youth and staff also revealed compliance. The administrator/manager may suspend, for a period not Lexipol 1001.3 policy manual to exceed 24 hours, access to recreation and programs. The administrator/manager shall document the reasons It should be noted that the Administration has why suspension of recreation and programs occurs. ☒ ☐ ☐ not suspended recreation or programs thus far this inspection cycle. 7056 Contra Costa Camp CI PRO 25-26 Page 34 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1372 RELIGIOUS PROGRAM Lexipol 1006.3 policy manual The facility administrator shall provide access to religious Review of daily schedule revealed youth can services and/or religious counseling at least once each participate in alternative programming during week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: Lexipol 1006.4.1 policy manual (a) opportunity for religious services and practices; ☒ ☐ ☐ Lexipol 1006.4.1 policy manual (b) availability of clergy; and, ☒ ☐ ☐ Lexipol 1006.6 policy manual (c) availability of religious diets. ☒ ☐ ☐ 1373 WORK PROGRAM Lexipol 1004.2 policy manual The facility administrator shall develop policies and Lexipol 1004 procedure manual procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall The youth have a variety of work programs to be meaningful, constructive and related to vocational ☒ ☐ ☐ participate in however, the Bee-Keeping training or increasing a youth's sense of responsibility. program is by far the most popular work Work programs shall not be imposed as a disciplinary program amongst the youth. measure 1374 VISITING Lexipol 1007.3 policy manual The facility administrator shall develop and implement Lexipol 1007 procedure manual written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Review of policy and procedures and the BYA receive visits by parents, guardians or persons standing visitation logs revealed compliance with this in loco parentis, and children of youth. Other family ☒ ☐ ☐ regulation. members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Lexipol 1007.6(f)(1) policy manual the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Lexipol 1007.3 policy manual per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Provisions for special visits, in addition to the two-hour Lexipol 1007.8 policy manual minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. 7056 Contra Costa Camp CI PRO 25-26 Page 35 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility may provide access to technology as an Lexipol 1007.3 policy manual alternative, but not as a replacement, to in-person visiting. Zoom visits are offered to youth, but not as a ☒ ☐ ☐ replacement for in-person visits. 1375 CORRESPONDENCE Lexipol 1000 procedure manual The facility administrator shall develop and implement Lexipol 1000.3 policy manual written policies and procedures for correspondence which provide that: ☒ ☐ ☐ Staff and youth were interviewed, as well as a (a) there is no limitation on the volume of mail that youth review of policy and procedures revealed may send or receive; compliance with this regulation. (b) youth may send two letters per week postage free; Lexipol 1000.3 policy manual ☒ ☐ ☐ (c) youth may correspond confidentially with state and Lexipol 1000.4 policy manual federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Lexipol 1000.6 policy manual in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Lexipol 1005.1 policy manual 7B The administrator of each juvenile facility shall develop Lexipol 1005 procedure manual and implement written policies and procedures to provide youth with access to telephone communications. ☒ ☐ ☐ Staff and youth were interviewed, as well as a review of policy and procedures revealed compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES Lexipol 602.3 policy manual The facility administrator shall develop written procedures Lexipol 602 procedure manual to ensure the right of youth to have access to the courts and legal services. Such access shall include: ☒ ☐ ☐ Staff and youth were interviewed, as well as a (a) access, upon request by the youth, to licensed review of policy and procedures revealed attorneys and their authorized representatives; compliance with this regulation. (b) provision for confidential consultation with attorneys; Lexipol 602.3 policy manual and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Lexipol 602.3 policy manual cost-free telephone access as appropriate. ☒ ☐ ☐ 1390 DISCIPLINE Lexipol 600.1 policy manual The facility administrator shall develop and implement Lexipol 600 procedure manual written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use Review of policy and procedures, and of positive behavior interventions and supports. Discipline ☒ ☐ ☐ documentation revealed compliance with this shall be imposed at the least restrictive level which regulation. promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: 7056 Contra Costa Camp CI PRO 25-26 Page 36 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol 600.2 policy manual (a) bed and bedding; ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Lexipol 600.2 policy manual personal hygiene items, and clean clothing; ☒ ☐ ☐ Lexipol 600.2 policy manual (c) full nutrition; ☒ ☐ ☐ Lexipol 600.2 policy manual (d) contact with parent or attorney; ☒ ☐ ☐ Lexipol 600.2 policy manual (e) exercise; ☒ ☐ ☐ Lexipol 600.2 policy manual (f) medical services and counseling; ☒ ☐ ☐ Lexipol 600.2 policy manual (g) religious services; ☒ ☐ ☐ Lexipol 600.2 policy manual (h) clean and sanitary living conditions; ☒ ☐ ☐ Lexipol 600.2 policy manual (i) the right to send and receive mail; ☒ ☐ ☐ Lexipol 600.2 policy manual (j) education; and, ☒ ☐ ☐ Lexipol 600.2 policy manual (k) rehabilitative programming. ☒ ☐ ☐ The facility administrator shall establish rules of conduct Lexipol 600.1 procedure manual and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Lexipol 600.1 procedure manual The facility administrator shall develop and implement Lexipol 600.1, 600.3 procedure manual written policies and procedures for the administration of discipline which shall include, but not be limited to: We reviewed two (2) due process hearings (a) designation of personnel authorized to impose ☒ ☐ ☐ from the BYA. Review of policy and discipline for violation of rules; procedures, and documentation revealed compliance with this regulation. (b) prohibiting discipline to be delegated to any youth; Lexipol 600.3 procedure manual ☒ ☐ ☐ (c) definition of major and minor rule violations and their Lexipol 600.1, procedure manual consequences, and due process requirements; ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior Lexipol 600.2 policy manual interventions; ☒ ☐ ☐ (e) minor rule violations may be handled informally by Lexipol 600.1 procedure manual counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, 7056 Contra Costa Camp CI PRO 25-26 Page 37 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) major rule violations and the discipline process shall Lexipol 600.1 procedure manual be documented and require the following: (1) written notice of violation prior to a hearing; Review of the documentation provided ☒ ☐ ☐ revealed compliance with this regulation. (2) accommodations provided to youth with Lexipol 601.1 procedure manual disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Lexipol 600.3 procedure manual incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Lexipol 600.3 procedure manual evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Lexipol 600.3 procedure manual hearing process; ☒ ☐ ☐ Lexipol 600.3 procedure manual (6) provision for administrative review. ☒ ☐ ☐ (g) violations that result in a removal from camp or Lexipol 600.3 procedure manual commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Lexipol Policy 706.2 DISEASES. Lexipol Procedure 706.3 The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Lexipol Procedure manual 706.3 (a) Intake health screening procedures; ☒ ☐ ☐ Lexipol Procedure manual 706.3 (b) Identification of relevant symptoms; ☒ ☐ ☐ Lexipol Procedure manual 706.3 (c) Referral for medical evaluation; ☒ ☐ ☐ Lexipol Procedure manual 706.3 (d) Treatment responsibilities during detention; ☒ ☐ ☐ (e) Coordination with public and private community- Lexipol Procedure manual 706.3 based resources for follow-up treatment; ☒ ☐ ☐ Lexipol Procedure manual 706.3 (f) Applicable reporting requirements; and, ☒ ☐ ☐ Lexipol Procedure manual 706.3 (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ The policies and procedures shall be updated as Lexipol Procedure manual 706.3 necessary to reflect communicable disease priorities identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Lexipol 702.3 Youth Access to Health Care The health administrator, in cooperation with the facility All youth Housing units have a medical and administrator, shall develop policy and procedures to ☒ ☐ ☐ mental health lockbox in the dayroom. establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 7056 Contra Costa Camp CI PRO 25-26 Page 38 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1480 STANDARD FACILTY CLOTHING ISSUE Lexipol Policy 807.1 Youth Hygiene The youth’s personal clothing, undergarments and Review of policy and procedure and footwear may be substituted for the institutional clothing ☒ ☐ ☐ interviews with staff and youth revealed and footwear specified in this regulation. The facility has compliance with this regulation. the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Lexipol Policy 807.1 Youth Hygiene laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing Lexipol Policy 807.1 Youth Hygiene for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; Lexipol Policy 807.1 Youth Hygiene (2) Outer garments; ☒ ☐ ☐ (3) New non-disposable underwear which shall Lexipol Policy 807.1 Youth Hygiene remain with the youth throughout their stay, and; ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and Lexipol Policy 807.1 Youth Hygiene free of stains, including tee shirts and bras. ☒ ☐ ☐ (c) Clothing is laundered at the temperature required by Lexipol Policy 807.1 Youth Hygiene local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Lexipol Policy 807.1 Youth Hygiene ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Lexipol Policy 807.6 Clothing Exchange The facility administrator shall develop and implement Review of policy and procedure and written policies and site-specific procedures for the interviews with staff and youth revealed cleaning and scheduled exchange of clothing. Unless compliance with this regulation, and youth are work, climatic conditions, or illness necessitates more ☒ ☐ ☐ receiving their own underwear back at the frequent exchange, outer garments, except for footwear, clothing exchange. shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Lexipol Policy 804 Vermin Control PERSONAL CLOTHING Review of policy and procedure revealed There shall be written policies and site-specific compliance with this regulation. procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Lexipol Policy 807.9 Personal Hygiene of Youths There shall be written policies and site-specific procedures developed and implemented by the facility Review of policy and procedure and administrator for the availability of personal hygiene ☒ ☐ ☐ interviews with staff and youth revealed items. Each female youth shall be provided with sanitary compliance with this regulation. napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; Lexipol Policy 807.9 Personal Hygiene of (a) Toothbrush; Youths ☒ ☐ ☐ 7056 Contra Costa Camp CI PRO 25-26 Page 39 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Lexipol Policy 807.9 Personal Hygiene of (b) Toothpaste; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (c) Soap; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (d) Comb; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (e) Shaving implements; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (f) Deodorant; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (g) Lotion; Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (h) Shampoo; and, Youths ☒ ☐ ☐ Lexipol Policy 807.9 Personal Hygiene of (i) Post-shower conditioning hair products. Youths ☒ ☐ ☐ Youth shall not be required to share any personal care Lexipol Policy 807.9 Personal Hygiene of items listed in items (a) through (d). Liquid soap provided Youths through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Lexipol Policy 807.1 Youth Hygiene There shall be written policies and site specific Review of policy and procedure and procedures developed and implemented by the facility interviews with staff and youth revealed administrator for showering/bathing and brushing of ☒ ☐ ☐ compliance with this regulation. teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Lexipol Policy 807.4 Youth Hygiene/Shaving Procedure Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of Review of policy and procedure and identification in Court. All youth shall have equal ☒ ☐ ☐ interviews with staff and youth revealed opportunity to shave face and body hair. The facility compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7056 Contra Costa Camp CI PRO 25-26 Page 40 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1488 HAIR CARE SERVICES Lexipol Policy 807.10 Barber and Cosmetology Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. Review of policy and procedure and Equipment shall be cleaned and disinfected after each interviews with staff and youth revealed haircut or procedure, by a method approved by the State ☒ ☐ ☐ compliance with this regulation. Board of Barbering and Cosmetology. It should be noted that the facility has a barbershop within the facility. 1500 STANDARD BEDDING AND LINEN ISSUE Lexipol Policy 807.9 Bedding Issue Clean laundered, suitable bedding and linens, in good Review of policy and procedure and repair, shall be provided for each youth entering a living ☒ ☐ ☐ interviews with staff and youth revealed area who is expected to remain overnight, shall include, compliance with this regulation. but not be limited to: (a) One mattress or mattress-pillow combination which Lexipol Policy 807.9 Bedding Issue meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Lexipol Policy 807.9 Bedding Issue (a) above; ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (d) One towel; and, ☒ ☐ ☐ Lexipol Policy 807.9 Bedding Issue (e) One blanket or more, up on request ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE Lexipol Policy 807.9 Bedding Issue The facility administrator shall develop and implement Review of policy and procedure and site specific written policies and procedures for the interviews with staff and youth revealed scheduled exchange of laundered bedding and linen ☒ ☐ ☐ compliance with this regulation. issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once Lexipol Policy 807.9 Bedding Issue a month. ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND Lexipol Policy 800.1 Sanitation Inspections MAINTENANCE Review of policy and procedure revealed The facility administrator shall develop and implement compliance with this regulation. written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7056 Contra Costa Camp CI PRO 25-26 Page 41 of 42 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 7056 Contra Costa Camp CI PRO 25-26 Page 42 of 42 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7051 7056 7052 FACILITY: Contra Costa Juvenile Hall (John A. Davis Juvenile Hall [JH]) TYPE: JH RC: 182 Briones Youth Academy Commitment Pathway (BYA) Camp 30 Contra Costa Secured Youth Treatment Facility (SYTF) SYTF 58 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: 04/23/2025 ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* or Designation Type Standards Rooms RC # RC T U W F S Square/Cubic Feet Beds SIERRA – ADMISSION/RELEASE Notes: 8 holding rooms, 4 interview rooms, two showers, 8’ ceiling height in holding rooms; two handicapped toilets. 7 Holding 2001 1 (3) (3) 45 sq. ft. 1 1 1 6’ bench; Also, accessible from the sally port. 15 Holding 2001 1 (3) (3) 53 sq. ft. Toilet accessible’ 6’ bench 16-19 Holding 2001 4 (4) (16) 63 sq. ft. 1 1 1 6’ bench 13 Holding 2001 1 (6) (6) 92 sq. ft. Toilet accessible; 19’ 10” bench 14 Holding 2001 1 (7) (7) 100 sq ft. Toilet accessible; 30’ bench TRINITY- On the day of the inspection, JH youth were housed in the Trinity unit. All males are housed within this unit. Notes: Lower level ceiling height is 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 111-115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 70 sq. ft 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7051 Contra Costa JH SYTF Camp CI LASE 25-26 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* or Designation Type Standards Rooms RC # RC T U W F S Square/Cubic Feet Beds SHASTA- On the day of the inspection, JH youth were housed in the Shasta unit. This unit is a co-ed unit. 0B Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 111-115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 70 sq. ft 1 1 1 DONNER- On the day of the inspection Donner unit was unoccupied. Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 TAHOE- On the day of the inspection Tahoe unit was unoccupied. However. The Tahoe unit is being utilized as an Incentive unit for JH youth. 1B Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 CYPRESS (BYA)- On the day of the inspection, SYTF youth were housed in the Cypress unit. Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 PINE- On the day of the inspection Pine unit was unoccupied. This unit has a music studio and is also utilized as a recreation room for SYTF. Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7051 Contra Costa JH SYTF Camp CI LASE 25-26 - 2 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* or Designation Type Standards Rooms RC # RC T U W F S Square/Cubic Feet Beds Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 SEQUOIA- On the day of the inspection Sequoia unit was unoccupied. 2B Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 ASPEN- On the day of the inspection, BYA youth were housed in the Aspen unit 3B Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 doubles and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 MONTICELLO – Constructed in 1972-73; 73.94 sq. ft. # 1 Sleeping Pre-1998 1 1 1 1 1 1 1 772.01 cu. ft. # 2, 3, 6-11; 70.94 sq. ft. 14-16, 18- Sleeping Pre-1998 14 1 1 14 1 1 1 740.69 cu. ft. 20 95.89 sq. ft. # 4, 13, Sleeping Pre-1998 2 1 1 2 1 1 1 895.99 cu. ft. 64.1 sq. ft. # 5, 12 Sleeping Pre-1998 2 1 1 2 1 1 1 631.69 cu. ft. 6 showers, 3 toilets, 3 urinals, and 1 water 74.94 sq. ft. fountain are centrally available in the unit, # 17 Sleeping Pre-1998 1 1 1 1 1 1 1 685.69 cu. ft. together with an activity room (1864.05 sq. ft.) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7051 Contra Costa JH SYTF Camp CI LASE 25-26 - 3 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* or Designation Type Standards Rooms RC # RC T U W F S Square/Cubic Feet Beds TAMALPIAS – Original unit constructed in 1972-73; 10-bed addition completed and opened 7/3/00 under 1998 Physical Plant regulations; At the time of the inspection Tamalpias unit was being utilized as a Step-Down unit for SYTF youth. In addition to toilets/washbasins/fountains in sleeping rooms, 6 showers, 3 toilets, 3 urinals, and 1 water fountain are centrally available in the unit. The July 2000 construction added 1,350 square feet of dayroom to the existing 1864.05 sq. ft. for a total of 3,214 square feet of activity space. Room measurements for the pre- 1998 sleeping rooms are the same as in Monticello. In the July 2000 addition, sleeping rooms are between 67 and 70 square feet. Corner of each room is cut for plumbing chases. There is sufficient dining space and seating to accommodate the additional capacity. Added classroom space to accommodate an additional 10 rooms. During the construction of the new juvenile hall addition, one sleeping room was taken out of commission for use as a required fire exit. No adjustment was made in rated capacity for this room, which will be returned to sleeping space upon completion of the addition. 73.94 sq. ft. # 1 Sleeping Pre-1998 1 1 1 1 1 1 1 772.01 cu. ft. # 2, 3, 6-11; 70.94 sq. ft. 14-16, 18- Sleeping Pre-1998 14 1 1 14 1 1 1 740.69 cu. ft. 20 95.89 sq. ft. # 4, 13, Sleeping Pre-1998 2 1 1 2 1 1 1 895.99 cu. ft. 64.1 sq. ft. # 5, 12 Sleeping Pre-1998 2 1 1 2 1 1 1 631.69 cu. ft. 74.94 sq. ft. # 17 Sleeping Pre-1998 1 1 1 1 1 1 1 685.69 cu. ft. Some variation in room sizes; all at least 63 21-30 Sleeping 1998 10 1 1 10 67.5 sq. ft. 1 1 1 sq. ft.; one handicapped accessible room. Comments: There were no changes made to the physical plant during the 2025/2026 Inspection cycle. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7051 Contra Costa JH SYTF Camp CI LASE 25-26 - 4 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7051 7056 7052 FACILITY NAME: Contra Costa Juvenile Hall (John A. Davis Juvenile Hall (JH) FACILITY TYPE: JH Briones Youth Academy Commitment Pathway (BYA) Camp Contra Costa Secure Youth Treatment Facility (SYTF) SYTF APPLICABLE REGULATIONS (Check All That 4/98: X 2001: X 2003: OTHER: Pre-98 Apply): FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 23, 2025 Comments: Thus far there were no changes made to the Physical Plant during the 2025-2026 inspection cycle. TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Weapons lockers are located within the Sallyport. X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of X minors pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X Provides staff access to hot and cold running water X Locked Holding Room (1.2) Walkthrough inspection of the facility revealed compliance with this regulation. X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as X specified in these regulations 98: Provides access to a toilet, washbasin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and drinking X fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required X Natural Light (1.3) Walkthrough inspection of the facility revealed compliance with this regulation. Visual access to natural light is provided in locked X sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. 7051 Contra Costa JH SYTF Camp CI PHY 25-26 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. X When doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) At the time of the inspection, juvenile hall youth were housed in the Trinity and Shasta units. JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate with the number of minors housed. At the time of the inspection, SYTF youth X were housed in the Cypress and Tamaulipas units. At the time of the inspection, BYA youth were housed in the Aspen unit. Locked Sleeping Rooms (1.6) Walkthrough inspection of the facility revealed compliance with this regulation. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other X access to these fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) Walkthrough inspection of the facility revealed compliance with this regulation. 98: Minimum of 63 square feet of floor area and a X clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required X Double Occupancy Sleeping Rooms (1.8) Walkthrough inspection of the facility revealed compliance with this regulation. Minimum of 100 square feet floor area, a clear ceiling X height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches 03: Outward swinging or lateral sliding door required X Dormitories (1.9) There are no dormitories in this facility. Text X of the regulation deleted from the checklist. 7051 Contra Costa JH SYTF Camp CI PHY 25-26 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms (1.10) Walkthrough inspection of the facility revealed compliance with this regulation. X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square X feet of floor area per minor. All dayrooms provide access to toilets, wash basins, Dayroom has tables and seating for 30 youth. X drinking fountains and showers. Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated X indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a X minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a Walkthrough inspection of the facility minimum of 18,000 square feet dedicated indoor- revealed compliance with this regulation. outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor Exercise areas are adjacent to housing and space is a paved or "like" surface. the gym. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and X of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single X dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. X Academic Classrooms (NA SPJH; 1.12) Walkthrough inspection of the facility revealed compliance with this regulation. X There’s a total of 16 classrooms within the Classrooms are designed for a maximum of 20 facility. minors. 7051 Contra Costa JH SYTF Camp CI PHY 25-26 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for X every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work X area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom X that allows for immediate response to emergencies. Safety Room (1.13) There is no padded room in the facility. Text X of the regulation deleted from this checklist. Medical Examination Room (NA SPJH; 1.14) Walkthrough inspection of the facility revealed compliance with this regulation. There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations X that is used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no Irregular shape. X single dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) Walkthrough inspection of the facility revealed compliance with this regulation. There is lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) The unit’s dayrooms are utilized for youth dining. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual X barrier. Visiting Space (1.17) Visiting is completed in the visiting unit. X Visiting space is provided. Institutional Storage (1.18) Walkthrough inspection of the facility revealed compliance with this regulation. There is a minimum of 80 cubic feet of storage space X per minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. 7051 Contra Costa JH SYTF Camp CI PHY 25-26 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Personal Storage (1.19) Walkthrough inspection of the facility revealed compliance with this regulation. Each minor has a minimum of nine cubic feet of X secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) Walkthrough inspection of the facility revealed compliance with this regulation. There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing X apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) Walkthrough inspection of the facility revealed compliance with this regulation. There is at least one securely lockable janitorial X closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) Walkthrough inspection of the facility revealed compliance with this regulation. There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single X and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) County tested and documented. There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to X maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Interview rooms are in each housing unit and intake. X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished X interview room for each 30 minors in JHs. There is a minimum of one suitably furnished X interview room in each camp. Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X 7051 Contra Costa JH SYTF Camp CI PHY 25-26 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Provides 40 square feet of floor area and a minimum X clear ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors X Toilets/Urinals (2.1) Plumbing fixtures in all sleeping rooms. Walkthrough inspection of the facility revealed compliance with this regulation. Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. X One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Walkthrough inspection of the facility revealed compliance with this regulation. Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 X in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Walkthrough inspection of the facility revealed compliance with this regulation. Drinking fountains are accessible to minors and staff X in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that X prevents waste water from flowing over the bubbler. Showers (2.4) Walkthrough inspection of the facility revealed compliance with this regulation. Showers provide tempered water and are available X on living units at a ratio of at least one shower or It should be noted that four showers are bathtub to every six minors. located within each unit's dayroom. Shower areas provide for inmate privacy without X mitigating staff's ability to supervise. Beds (2.5) Walkthrough inspection of the facility Beds are at least 30 inches wide and 76 long and are X revealed compliance with this regulation. of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced X no less than 36 inches apart. Lighting (2.6) Walkthrough inspection of the facility There is at least 20 foot-candles (216 1x) of revealed compliance with this regulation. illumination at desk level in locked sleeping rooms, X single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good X visibility and is conducive to sleep. 7051 Contra Costa JH SYTF Camp CI PHY 25-26 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Padding (2.7) There are no padded rooms in this facility; X text of the regulation deleted from the checklist. Seating (2.8) Walkthrough inspection of the facility Seating is designed for the level of security. When revealed compliance with this regulation. bench seating is used, 18 inches of bench seating is X allowed for each person. Weapons Locker (2.9) Walkthrough inspection of the facility Weapons lockers are located outside the security revealed compliance with this regulation. perimeter of the facility. (Personnel do not bring any X weapon into the security area.) The weapons locker is located within the Sallyport. Lockers are equipped with individual compartments, each with their own locking device. X Assess for New Construction/Remodel or Repair: X Security Glazing (2.10) (Added in 2003) Walkthrough inspection of the facility (Note to inspector: This will typically be assessed revealed compliance with this regulation. from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Walkthrough inspection of the facility revealed compliance with this regulation. Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7051 Contra Costa JH SYTF Camp CI PHY 25-26 - 7 - J456 PHY 98 01 03.dot (10/03)