Fresno Probation (2023-2024 inspection cycle)

September 6, 2023 Kirk Haynes, Chief Probation Officer Fresno Probation Department 3333 E. American Avenue, Suite B Fresno, CA 93725 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, FRESNO COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Haynes: The 2023-2024 Comprehensive Inspection of the Fresno County Probation Department has been completed. A pre-inspection briefing was held on Thursday, June 22, 2023, and the following facilities were inspected between Tuesday, August 22, 2023 and Thursday, August 24, 2023 : FACILITY NAME BSCC # FACILITY TYPE JJC-Detention 7088 JH JJC-Commitment 7089 CAMP Secure Youth Treatment Facility 7095 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified one item of noncompliance with Title 15 Minimum Standards: Title 15 Section 1329, Suicide Prevention: Per section (f)(1), communication with law enforcement and parents/guardians during the intake process as to past or present suicidal ideations, behavior or attempts is required. The agency was not questioning law Kirk Haynes, Chief Probation Officer Page 2 enforcement or parents as part of the intake process. Refer to the attached Procedures Checklist for detailed information. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity and Title 24 compliance. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. CORRECTIVE ACTION PLAN (CAP) An Exit Briefing with your staff was held on Thursday, August 24, 2023; BSCC staff presented an overview of the inspection and discussed technical assistance and best practice recommendations. BSCC staff reviewed and provided an Initial Inspection Report for a noncompliance item found during the inspection. On September 11, 2023, your agency submitted documentation which confirmed compliance with the regulation. Your agency corrected the item of noncompliance following the inspection, therefore there was no requirement to provide BSCC staff with a CAP addressing this issue. * * * Please email me at shay.molennor@bscc.ca.gov or call (916) 708-2062 if you have any questions. Sincerely, SHAY MOLENNOR Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Fresno County Juvenile Court* Chair, Juvenile Justice Commission, Fresno County* Chair, Board of Supervisors, Fresno County* County Administrator, Fresno County* Lori Willits, Deputy Chief (electronic copy) *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7088+ Fresno Probation JH CAMP SYTF LTR 23-24 JUVENILE HALLS, SPECIAL-PURPOSE JUVENILE HALLS, AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7088 FACILITY NAME: Fresno County Juvenile Justice Campus: Detention FACILITY TYPE: JH PERSON(S) INTERVIEWED: Lori Willits-Deputy Chief, Bryan Crump-Assistant Deputy Chief, Michael Farmer-Assistant Deputy Chief, Chris Maranian- Assistant Deputy Chief, Martin Sanchez- Assistant Deputy Chief, S. Herrera-Supervisor, C. Chang-Supervisor, V. Onate-Senior Juvenile Correctional Officer, R. Hinojoz-JCO-EBP, Joe Hammond-Alice Worsley School Principal, Dulce Gonzalez-Wellpath Health Services Administrator, Rick Virk-Wellpath Mental Health Supervisor, Female-age 18, Male-age 16. FIELD REPRESENTATIVE: Shay Molennor DATE: August 22-24, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Policy 102 Annual Facility Inspection OF BUILDING AND GROUNDS Policy 102.3.1 Inspection and Evaluation On an annual basis, or as otherwise required by law, of Building and Grounds. each juvenile facility administrator shall obtain a documented inspection and evaluation from the October 4 and 8, 2021. following: A building inspection was not completed (a) county building inspector or person designated by in 2022. The agency indicated they made the Board of Supervisors to approve building safety; attempts to have this inspection conducted but Fresno County Public Works was re-instituting inspections after ☒ ☐ ☐ COVID restrictions and were not able to complete them. August 8 and 16, 2023. (Building Inspection Report was received during inspection with areas of non- compliance. The agency indicated the areas needing corrective action will be addressed by submitting maintenance work orders.) (b) fire authority having jurisdiction, including a fire June 27-28, 2023. clearance as required by Health and Safety Code (The agency has contracted with Fire Section 13146.1(a) and (b); System Solutions to conduct all ☒ ☐ ☐ necessary repairs indicated in the inspection.) 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 1 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) local health officer, inspection in accordance with Environmental: October 26-27, 2021. Health and Safety Code Section 101045; Medical/Mental Health: October 29, 2021. Nutrition: October 29, 2021. Environmental: October 26, 2022. (The agency submitted a letter to Fresno County Public Health on August 1, 2023, addressing areas of noncompliance. Policy issues have been addressed; cleaning and repairs have been made, ☒ ☐ ☐ and work orders have been submitted to address outstanding areas of noncompliance.) Medical/Mental Health: November 14, 2022. Nutrition: November 8, 2022. (The agency submitted a letter to Fresno County Public Health on August 1, 2023, addressing areas of noncompliance.) (d) county superintendent of schools on the adequacy December 14, 2021. of educational services and facilities as required in ☒ ☐ ☐ Section 1370; December 14, 2022. (e) juvenile court as required by Section 209 of the October 14, 2021. Welfare and Institutions Code; and, ☒ ☐ ☐ December 1, 2022. (f) the Juvenile Justice Commission as required by September 14, 22-23, 2021. Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ Probation Commission as required by Section 240 of June 13 and July 20, 2022, Detention. the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS Policy 103.3 (a) Appointment and Qualifications BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s A memorandum dated July 28, 2023, by certification letter confirming that all elements of Chief Probation Officer Kirk Haynes regulation are met. addressed all elements of this regulation. (a) Appointment ☒ ☐ ☐ One Chief Deputy and four Assistant In each juvenile facility there shall be a superintendent, Deputy Chiefs oversee the operations director or facility manager in charge of its program and and employees of the Juvenile Justice employees. Such superintendent, director, facility Campus (JJC). manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 103.3(b)(1) Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 103.3(b)(2) examination including tuberculosis screening test and evaluation for immunity to contagious illnesses ☒ ☐ ☐ of childhood (i.e., diphtheria, rubeola, rubella, and mumps); 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 2 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) adhere to the minimum standards for the Policy 103.3(b)(3) selection and training requirements adopted by the ☒ ☐ ☐ Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 103.3(b)(4) employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Policy 103.3(c) employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Policy 202 Staffing Plan Each juvenile facility shall: Policy 202.3 Staff Plan Requirements (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its Policy 202.3.1 (a) Responsibilities programming, to provide for safety and security of youth and staff, and meet established standards and Procedures 202 Staffing Plan regulations; The agency staff for their JH, Camp, and SYTF which are currently co-located on the detention side of the campus. The combined population was 99 on August 24, 2023. Population numbers: • 38 Detention • 41 Commitment ☒ ☐ ☐ • 20 SYTF The agency changes shifts every January. Reviewed the weekly schedule for 2023, sequential shifts, and daily shift schedule. • 5 Administrators • 15 Supervisors • 34 Senior Juvenile Correctional Officers • 118 Juvenile Correctional Officers (currently have 5 vacancies) • 7 Dietary Aides The agency is in compliance with this regulation (b) ensure that no required services shall be denied Policy 202.3.1 (b) because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 202.3.1 (c) ☒ ☐ ☐ ensure adequate supervision of all staff members; (d) have a clearly identified person on duty at all times Policy 202.3.1 (d) who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 3 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) have at least one staff member present on each Policy 202.3.1 (e) ☒ ☐ ☐ living unit whenever there are youth in the living unit; (f) have sufficient food service personnel relative to the Policy 202.3.1 (f) and (g) number and security of living units, including staff qualified and available to: plan menus meeting Food services are provided by Trinity nutritional requirements of youth; provide kitchen Services Group. The facility has seven supervision; direct food preparation and servings; ☒ ☐ ☐ dietary aide staff who receive the food conduct related training programs for culinary staff; and and monitor temperatures. maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Policy 202.3.1 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other In addition to staff assigned to the support staff for the efficient management of the facility, housing units, the agency provides an and to ensure that youth supervision staff shall not be appropriate level of staff to operate diverted from supervising youth; and, booking, transportation, control, training, targeted case management, and evidenced-based programming. The agency is in compliance with this regulation. Wellpath provides medical coverage from 5:30 a.m. through 11:00 p.m. every day. Psychiatric services are provided two times per week, dental services are ☒ ☐ ☐ provided each Wednesday, and optometry services are provided two times a month. Wellpath provides mental health services from 8:00 a.m. through 11:00 p.m. every day. Services are provided by one Supervising clinician, three full-time clinicians, one part-time clinician, and three PRN, as-needed clinicians. Contracts with Internal Services Division for Janitorial and facility-related requests for plumbing, HVAC, and structural issues. (h) assign sufficient youth supervision staff to provide Policy 202.3.1 (i) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet ☒ ☐ ☐ special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy 202.3.1 (i)(1)(a) (A) during the hours that youth are awake, one ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to Policy 202.3.1 (i)(1)(b) their room for the purpose of sleeping, one wide- ☒ ☐ ☐ awake youth supervision staff member on duty for each 30 youth in detention; 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 4 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision Policy 202.3.1 (i)(1)(c) staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member Policy 202.3.1 (i)(1)(d) on duty who is the same gender as youth ☒ ☐ ☐ housed in the facility. (E) personnel with primary responsibility for Policy 202.3.1 (i)(1)(e) other duties such as administration, supervision of personnel, academic or trade instruction, ☒ ☐ ☐ Policy 202.5 Separation of Duties clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls The facility is not a Special Purpose (A) during hours that youth are awake, one wide- Juvenile Hall. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The facility is not a camp. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility; 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 5 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; ☐ ☐ ☒ and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF A memorandum dated July 28, 2023, by ORIENTATION AND TRAINING Chief Probation Officer Kirk Haynes addressed all elements of this regulation. (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to Policy 300 Youth Supervision and Staff their duties, including: Member Orientation (1) youth supervision duties; ☒ ☐ ☐ Policy 300.3 (l) The agency utilizes a Custody Training Officer to assist the new hire from the academic setting to performing as a Juvenile Correctional Officer with general duties. (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 300.3 (k) (3) the identity of their supervisor; ☒ ☐ ☐ Policy 300.3 (n) (4) the identity of persons who are responsible to Policy 300.3 (0) ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Policy 300.3 (p) ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Policy 300.3 (b) (b) Prior to assuming any responsibility for the Policy 300.3.1 Youth Supervision Staff supervision of youth, each youth supervision staff Member Additional Orientation member shall receive a minimum of 40 hours of facility- Requirements specific orientation, including: Reviewed Juvenile Justice Campus New Employee Training Packet/Log and training calendar from May 2023 for new hires. The agency trains on four modules which are certified by BSCC Standards and Training for Corrections. • Module 1-JJC Familiarization ☒ ☐ ☐ • Module 2-JJC Policy Review and Dailly Operations • Module 3-Radio and Pod Familiarization • Module 4-Incident Reports and JAS/Forms A staff with two years of experience was interviewed who indicated they felt the facility-specific training was comprehensive and the training staff were very supportive. (1) individual and group supervision techniques; ☒ ☐ ☐ Policy 303.3.1 (a) 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 6 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) regulations and policies relating to discipline Policy 303.3.1 (b) and rights of youth pursuant to law and the ☒ ☐ ☐ provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 303.3.1 (c) (4) suicide prevention and response to suicide Policy 303.3.1 (d) ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 303.3.1 (e) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; Policy 303.3.1 (f) Staff are trained to trauma-informed (6) review of policies and procedures referencing approaches through the agency’s Case ☒ ☐ ☐ trauma and trauma-informed approaches; Management Policy, Youth Rights and Protection from Abuse Policy, and Counseling and Casework Services Policy. Policy 303.3.1 (g) (7) procedures to follow in the event of ☒ ☐ ☐ emergencies; Procedure Chapter 4 Emergency Planning Policy 303.3.1 (h) (8) routine security measures, including facility ☒ ☐ ☐ perimeter and grounds; Procedure Chapter 5 Youth Management Policy 303.3.1 (i) (9) crisis intervention and mental health referrals to ☒ ☐ ☐ mental health services; Procedure 700 Suicide Prevention and Intervention (10) documentation; and ☒ ☐ ☐ Policy 303.3.1 (j) Policy 303.3.1 (k) (11) fire/life safety training ☒ ☐ ☐ Procedure 401 Fire Safety Plan (c) Prior to assuming sole supervision of youth, each Policy 300.5 Juvenile Corrections Officer youth supervision staff member shall successfully Course Training Requirements complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section The BSCC Standard and Training for 6035. Corrections found the agency in compliance with this regulation. (d) Prior to exercising the powers of a peace officer Policy 300.5 youth supervision staff shall successfully complete ☒ ☐ ☐ training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 401 Fire and Life Safety Whenever there is a youth in a juvenile facility, there Youth supervision staff receive Fire and shall be at least one wide awake person on duty at all Life Safety training through CORE. The times who meets the training standards established by ☒ ☐ ☐ memorandum as to staff training dated the Board for general fire and life safety which relate June 28, 2023, by Chief Probation Officer specifically to the facility. Kirk Haynes confirmed compliance with this regulation. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 7 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 101 Juvenile Detention Manual All facility administrators shall develop, publish, and Policy 101.3 Responsibilities implement a manual of written policies and procedures that address, at a minimum, all regulations that are Policy 101.4 Policy and Procedures applicable to the facility. Such a manual shall be made Manual available to all employees, reviewed by all employees, and shall be administratively reviewed at a minimum Procedure 100 Juvenile Detention every two years, and updated, as necessary. Those Manual records relating to the standards and requirements set forth in these regulations shall be accessible to the The agency embarked on an extensive Board on request. overhaul of their facility manual in The manual shall include: coordination with Lexipol. The manual is divided into a policy section and a ☒ ☐ ☐ procedures section and is utilized by all agency custodial programs. The manual is made available to every staff member on the agency’s internal and external network for viewing and printing. All staff are required to review and acknowledge all policies and procedures and any revisions made. The agency is in compliance with this regulation. (a) table of organization, including channels of Policy 101.4 (a) communications and a description of job ☒ ☐ ☐ classifications; Policy 104 Organizational Structure and Responsibility (b) responsibility of the probation department, purpose Policy 101.4 (b) of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission Policy 104.6.2 General Agency ☒ ☐ ☐ or Probation Committee, probation staff, school Responsibilities personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Policy 101.4 (c) (d) initial orientation and training program for Policy 101.4 (d) ☒ ☐ ☐ employees; (e) initial orientation, including safety and security Policy 101.4 (e) issues and anti-discrimination policies, for support staff, ☒ ☐ ☐ contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Policy 101.4 (f) ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 101.4 (f)(1) (2) legal and proper care of youth; ☒ ☐ ☐ Policy 101.4 (f)(2) (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 101.4 (f)(3) (4) supply of information to the juvenile court and Policy 101.4 (f)(4) ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Policy 101.4 (f)(5) Policy 101.4 (g)(1-6) (g) ethical responsibilities; ☒ ☐ ☐ Policy 111.1 Code of Ethics (h) trauma-informed approaches; ☒ ☐ ☐ Policy 101.4 (h) 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 8 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (i) culturally responsive approaches; ☒ ☐ ☐ Policy 101.4 (i) (j) gender responsive approaches; ☒ ☐ ☐ Policy 101.4 (j) (k) a non-discrimination provision that provides that all Policy 101.4 (k)(1-2) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, Policy 608 Youth Nondiscrimination and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ☒ ☐ ☐ ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 101.4 (l) chemical agents related security devices, and ☒ ☐ ☐ weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy 101.4 (m) Cal eligibility information and enrollment of eligible ☒ ☐ ☐ youth; and, (n) establishment of a policy that prohibits all forms of Policy 101.4 (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, Policy 607 Youth Rights-Protection from detecting and responding to such conduct and any ☒ ☐ ☐ Abuse retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 402 Fire Safety Plan The facility administrator shall consult with the local fire Procedure 401 Fire Safety Plan department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire ☒ ☐ ☐ safety which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility Policy 402.3 (b) Fire Safety Plan staff with two-year retention of the inspection record; Policy 402.7 Inspections Procedure 401.2 (A) (2) Fire Prevention and Suppression Reviewed monthly fire and life safety inspections from September 2021 ☒ ☐ ☐ through August 2023. The agency was missing multiple months prior to February 2023. The agency provided documentation which included monthly life safety and fire extinguisher checks consistently since February 2023. The agency was given technical assistance to ensure a mechanism is in place to provide oversight for completion each month. (c) fire prevention inspections as required by Health Policy 402.3 (c) and Safety Code Section 13146.1(a) and (b); Procedure 401.2 (A) (3) Fire Prevention ☒ ☐ ☐ and Suppression 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 9 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) an evacuation plan; Policy 402.3 (d) ☒ ☐ ☐ Procedure 401.1 Emergency Evacuation Plan (e) documented fire drills not less than quarterly; Policy 402.3 (e) Procedure 401.6 Fire Drills The agency conducts two types of fire drills. Type I drills occur quarterly and consist of activating the emergency alarm and evacuation of youth and staff using primary evacuation routes. Type 2 drills ☒ ☐ ☐ include a verbal discussion between a supervisor and subordinate staff on fire alarms and evacuation procedures. Reviewed both Type I and Type 2 drills from September 2021 to August 2023. Provided technical assistance to alternate the times and days Type 1 drills were conducted as all were completed on the morning shift during the weekday. (f) a written plan for the emergency housing of youth in Policy 402.3 (f) the case of fire; and, Policy 400.12 Emergency Housing of ☒ ☐ ☐ Youth Procedure 400.7 Emergency Housing Plan (g) development of a fire suppression pre-plan in Policy 402.3 cooperation with the local fire department. ☒ ☐ ☐ Procedure 401.2 (B) Fire Prevention and Suppression 1326 SECURITY REVIEW Policy 403 Security Review Each facility administrator shall develop policies and Procedure 402 Security Review procedures to annually review, evaluate, and document security of the facility. The review and A memorandum dated June 27, 2023, by evaluation shall include internal and external security, Lori Willits, Deputy Chief, addressed all including, but not limited to, key control, equipment, elements of this regulation. and staff training. The JJC has assigned Safety Representatives who inspect the facility monthly for security issues. Any reported issues requiring maintenance are tracked ☒ ☐ ☐ and relayed to on-site facility maintenance staff. These concerns and related resolutions are addressed at a bi- monthly management team meeting. Trackuracy is tracking software integrated into radios for staff safety. This replaced the previous system since the last inspection. Control panels are in the process of being updated throughout the facility. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 10 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1327 EMERGENCY PROCEDURES Policy 400 Emergency Procedures- Facilities The facility administrator shall develop facility-specific policies and procedures for emergencies that shall Procedure 400 Facility Emergency include, but not be limited to: A memorandum dated July 28, 2023, by Lori Willits, Deputy Chief, addressed all elements of this regulation. ☒ ☐ ☐ The JJC has assigned Safety Representatives who inspect the facility monthly for safety issues. Any reported issues requiring maintenance are tracked and relayed to on-site facility maintenance staff. These concerns and related resolutions are addressed at a bi- monthly management team meeting. Policy 400.3 (a) Emergency Procedures Policy 400.6 Response to Disturbances Policy 400.7 Riots Policy 400.8 Hostages (a) escape, disturbances, and the taking of ☒ ☐ ☐ hostages; Policy 400.9 Escapes Procedure 400.4 Hostage Situation Procedure 400.5 Escapes Procedure 400.6 Disasters Civil and Natural Policy 400.3 (b) Policy 400.10 Civil Disturbance Outside (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ the Detention Facility attack; Procedure 400.6 Disasters Civil and Natural Policy 400.3 (c) Policy 400.15 Fire (c) fire and natural disasters; ☒ ☐ ☐ Policy 400.16 Natural Disaster Procedure 400.6 Disasters Civil and Natural Policy 400.3 (d) (d) periodic testing of emergency equipment; ☒ ☐ ☐ Policy 400.18 Periodic Testing of Emergency Equipment Policy 400.3 (f) (e) emergency evacuation of the facility; and ☒ ☐ ☐ Policy 400.12 Emergency Housing of Youth 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 11 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 400.3 (g) Policy 400.14 Review of Emergency Procedures (f) a program to provide all youth supervision staff ☒ ☐ ☐ Every January at shift change the agency with an annual review of emergency procedures. provides an annual review of emergency procedures. The Supervisors and Seniors are required to periodically review with staff the agency’s emergency procedures. 1328 SAFETY CHECKS Policy 505 Youth Safety Checks Policy 505.3 (a-e) The facility administrator shall develop and implement policy and procedures that provide for direct visual Procedure 500 Youth Safety Check observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours Reviewed safety checks from January, when youth are asleep or when youth are in their July, and October 2022 and January rooms, confined in holding cells or confined to their 2023. The facility utilizes the Safety bed in a dormitory. Supervision is not replaced, but Watch Program which is an electronic may be supplemented by, an audio/visual electronic database used in conjunction with a surveillance system designed to detect overt, computer scan gun assigned to each aggressive or assaultive behavior and to summon aid officer who is designated to complete in emergencies. All safety checks shall be safety checks. The safety check is documented with the actual time the check is electronically recorded at the actual time completed. ☒ ☐ ☐ completed. The Watch Commander reviews safety checks daily and ensures quality control. Any discrepancies require a special incident report. If the scan gun is not functioning paper checks will be utilized. Supervisors conduct random audits of these checks each shift. Provided technical assistance to ensure safety checks are random and varied and discrepancies are consistently documented as per their procedures. 1329 SUICIDE PREVENTION PLAN Policy 706 Suicide Prevention and Intervention The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written Procedure 700 Suicide Prevention and policies and procedures which delineate a Suicide Intervention Plan Prevention Plan. The plan shall consider the needs of youth experiencing past or current trauma. Suicide ☒ ☐ ☐ Reviewed 16 precautionary watch prevention responses shall be respectful and in the sheets, special incident reports, and least invasive manner consistent with the level of chronological reports made by probation, suicide risk. The plan shall include the following medical, and mental health for youth at elements: risk for suicide. The agency is in compliance with this regulation. (a) Suicide prevention training as required in Section Policy 706.4 (a) Suicide Prevention Plan 1322, Youth Supervision Staff Orientation, and ☒ ☐ ☐ Training and the Juvenile Corrections Officer Core Course. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 12 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Screening, Identification Assessment and Policy 706.4 (b) (1) Precautionary Protocols ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at Policy 706.5 Screening for Suicide Risk intake and as needed during detention. (2) All youth supervision staff who perform intake Policy 706.4 (b) (2) processes shall be trained in screening youth for ☒ ☐ ☐ risk of suicide. (3) All youth who have been identified during the Policy 706.4 (b) (3) intake screening process to be at risk of suicide ☒ ☐ ☐ shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to Policy 706.4 (b) (4) ensure the youth’s safety pending the behavioral/mental health assessment. Policy 706.6 Precautionary Protocols Policy 706.7 Precautionary Watch Sheets ☒ ☐ ☐ Protocols include room and clothing searches, removal of bedding, and use of a suicide blanket or suicide smock if behavior warrants. (c) Referral process to behavioral/mental health staff Policy 706.4 (c) ☒ ☐ ☐ for assessment and/or services. (d) Procedures for monitoring of youth identified at risk Policy 706.4 (d) for suicide. ☒ ☐ ☐ Staggered/Unpredictable and Constant Watch are two protocols utilized by the agency to monitor youth at risk of suicide. (e) Safety Interventions Policy 706.4 (e) (1) Procedures to address intervention protocols ☒ ☐ ☐ for youth identified at risk for suicide which may include, but are not limited to: (A) Housing consideration ☒ ☐ ☐ Policy 706.4 (e) (1) (a) (B) Treatment strategies including trauma- Policy 706.4 (e) (1) (b) informed approaches ☒ ☐ ☐ An Individualized Suicide Precautionary Treatment Plan (ISPTP) is completed for youth placed on precautionary watch. (2) Procedures to instruct youth supervision staff Policy 706.4 (e) (2) how to respond to youth who exhibit suicidal ☒ ☐ ☐ behaviors. (f) Communication Policy 706.4 (f) (1) (1) The intake process shall include communication with the arresting officer and family At the time of the inspection, the agency guardians regarding the youth’s past or present was not communicating with the arresting suicidal ideations, behaviors or attempts. officer and family guardians as to this regulation. On August 31, 2023, questions were added to their case management system for law enforcement ☒ ☐ ☐ and parent/guardian as to current or past suicidal behavior. Reviewed the agency’s case management system in which these elements of the regulation were confirmed to be added to two separate tabs in the program. The agency corrected this issue and is in compliance with this regulation. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 13 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Procedures for clear and current information Policy 706.4 (f) (2) sharing about youth at risk for suicide with youth ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides Policy 706.4 (g) (1) or Attempts (1) Process for administrative review of the ☒ ☐ ☐ Policy 706.10 Debriefing of Critical circumstances and responses proceeding, during Incidents Related to Suicide Watch or and after the critical incident. Attempts (2) Process for a debriefing event with affected Policy 706.4 (g) (2) ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Policy 706.4 (g) (3) ☒ ☐ ☐ youth. (h) Documentation Policy 706.4 (e) (1) (a) (1) Documentation processes shall be developed ☒ ☐ ☐ to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Policy 706.4 the opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the ☒ ☐ ☐ safety of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy100 Authority and Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to ☒ ☐ ☐ Policy 100.5 Reporting of Legal Actions conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. There are no legal actions. 1341 DEATH AND SERIOUS ILLNESS OR Policy 512 Notification and Reporting INJURY OF A YOUTH WHILE DETAINED Requirements for In-Custody Deaths and Serious Illness or Injury of a Youth (1) Death of a Youth. (a) The facility administrator, in cooperation with Procedure 505 Notification and Reporting the health administrator and the behavioral/mental Requirements for In-Custody Deaths and health director, shall develop written policies and ☒ ☐ ☐ Serious Illness or Injury of a Youth procedures in the event of the death of a youth Procedure while detained, which include notifications to necessary parties, which may include the Juvenile There are no deaths or serious illnesses Court, the parent, guardian or person standing in this inspection cycle. loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 512.3 In-Custody Death of a Youth the facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the ☒ ☐ ☐ facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide Policy 512.3 to the Board a copy of the report submitted to the Attorney General under Government Code ☒ ☐ ☐ Section 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 14 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Upon receipt of a report of the death of a Policy 512.3 youth from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 512.4 Serious Illness or Injury of (a) The facility administrator, in cooperation with In-Custody Youth the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 500 Youth Population Management Each juvenile facility shall submit required population and profile survey reports to the Board within 10 ☒ ☐ ☐ Policy 500.3.1 Population Accounting working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Policy 1101 Facility Capacity (EXCERPT) When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more ☒ ☐ ☐ than fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy 501 Youth Admittance Policy The facility administrator shall develop and implement Procedure 507 Youth Admittance written policies and procedures for admittance of youth that emphasize respectful and humane Reviewed the agency’s case engagement with youth, and reflect that the admission management system, Pri.ms in which the process may be traumatic to youth who may have ☒ ☐ ☐ booking process has 12 separate already experienced trauma. Policies shall be trauma- screens staff utilize to complete and informed, culturally relevant, and responsive to the document admittance procedures. language and literacy needs of youth. In addition to Reviewed recent admissions which the requirements of Sections 1324 and 1430 of these included documentation elements of this regulations: regulation are met. The agency is in compliance. (a) the admittance process shall include: Policy 501.5 (1) Youth Admittance (1) Access to two free phone calls within one hour Procedures of admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Policy 501.8 Telephone Calls Policy 501.5 (2) Policy 501.9 Showering and Clothing (2) Offer of a shower; ☒ ☐ ☐ Exchange During interviews, the youth affirmed being offered a shower upon intake. Policy 501.5 (3) (3) Documented secure storage of personal ☒ ☐ ☐ belongings; Policy 501.7 Youth Property Control and Storage 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 15 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 501.5 (4) Policy 501.10 Food Upon Arrival (4) Offer of food upon arrival; ☒ ☐ ☐ During interviews, the youth affirmed being offered food upon intake. Policy 501.5 (5) (5) Screening for physical and behavioral health Wellpath Medical provides a pre-booking and safety issues, intellectual or developmental ☒ ☐ ☐ Medical Triage Screening and a disabilities; Receiving Screening ideally within four to six hours of intake. (6) Screening for physical and developmental Policy 501.5 (6) disabilities in accordance with Sections 1329, ☒ ☐ ☐ 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Policy 501.5 (7) Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Policy 501.5 (8) (b) juvenile hall administrators shall establish written Policy 501.5 criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy 501.5 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, Youth will be advised by the population inform them of program guidelines and provide written ☒ ☐ ☐ officer or authorized backup of their screening criteria for inclusion and exclusion from the estimated length of stay. The Unit Senior program. will inform of program guidelines and screening criteria. (d) juvenile halls shall develop policies and Policy 501.5 procedures that advise any committed youth of the estimated length of his/her stay. Policy 501.5.3 Estimated Length of Stay ☒ ☐ ☐ For youth being detained pending court they are informed by the officer in the intake unit for boys or girls pod of the estimated length of stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 513 Screening for the Risk of ABUSE Sexual Abuse The facility administrator shall develop and implement Procedure 506 Screening for the Risk of written policies and procedures to reduce the risk of Sexual Abuse sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 ☒ ☐ ☐ Reviewed 10 SOGIE (Sexual Orientation, hours of admission based on the following Gender Identity and Expression) information: questionnaires which are utilized to assess youth upon admission. The agency is in compliance with this regulation. Policy 513.5 (a) Screening for the Risk of (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Sexual Abuse (b) Gender nonconforming appearance or manner; or Policy 513.5 (b) identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 513.5 (c) 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 16 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Age; ☒ ☐ ☐ Policy 513.5 (d) (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 513.5 (e) Policy 513.5 (f) (f) Physical size and stature; ☒ ☐ ☐ Policy 502.3 Classification Plan (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 513.5 (g) (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 513.5 (h) (i) Physical disabilities; ☒ ☐ ☐ Policy 513.5 (i) (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 513.5 (j) (k) Any other specific information about the individual Policy 513.5 (k) youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 513.4 Staff Members’ conversations with the youth during the admittance Responsibilities process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 513.3 Deputy Chief controls on the dissemination of information within the Responsibilities facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 510 Release The facility administrator shall develop and implement Procedure 512 Release written policies and procedures for release of youth from custody which provide for: The agency utilizes its case management ☒ ☐ ☐ system to track releases. A Release Authorization form and government ID are required for releases. A property release form is generated and signed by the youth. Policy 510.3 (a) Release Procedures (a) verification of identity/release papers; ☒ ☐ ☐ Policy 510.3 (b) (1-2) (b) return of personal clothing and valuables; ☒ ☐ ☐ (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Policy 510.3 (c) (d) notification to the facility health care provider in Policy 510.3 (d) accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; Prior to release the youth will be seen by and, medical staff if on duty. Youth will be given a two-week supply of prescribed psychotic medication and a fourteen-day ☒ ☐ ☐ prescription if given seven days’ notice of release. If no psychotropic medication is given, the youth will receive a 30-day prescription. An interview with medical staff confirmed compliance with this regulation. Policy 510.3 (e) (e) notification of school staff; ☒ ☐ ☐ An interview with school staff confirmed compliance with this regulation. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 17 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 510.3 (f) (f) notification of facility mental health personnel. ☒ ☐ ☐ An interview with mental health staff confirmed compliance with this regulation. The facility administrator shall develop and implement Policy 510.5 Post-Disposition Youth policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry Policy 523.3 Discharge Planning services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Policy 510.4 Furlough Releases written policies and procedures for the furlough of ☒ ☐ ☐ youth from custody. 1352 CLASSIFICATION Policy 502 Youth Classification The facility administrator shall develop and implement Policy 502.3 Classification Plan written policies and procedures on classification of ☒ ☐ ☐ youth for the purpose of determining housing Procedure 514 Youth Classification placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, Policy 502.3 (a) facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 502.3 (b) ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 502. 3 (c) (1-8) admittance to the facility; classification factors shall include, but not be limited to: age, maturity, The Booking Officer, in consultation with sophistication, emotional stability, program needs, the Senior JCO will be responsible for the legal status, public safety considerations, initial classification of all youth. An initial medical/mental health considerations, gender and classification form, an assessment of the ☒ ☐ ☐ gender identity of the youth; youth’s condition, and an interview with youth are utilized to make this determination. Upon booking the youth will be classified prior to receiving a housing assignment. The agency is in compliance with this regulation. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 18 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) provide for periodic classification reviews, Policy 502.3 (d) including provisions that consider the level of supervision and the youth's behavior while in custody; Policy 502.6 Periodic Classification and, Reviews Program SJCO will conduct periodic classification reviews to assess youth’s behavior and required level of supervision. Youth housed in the Special Needs ☒ ☐ ☐ Housing Unit for more than 30 days will have their classification status reviewed and this will continue every 30 days by the facility’s Population Control Officer. Reviewed a Request for Classification Modification dated August 21, 2023. The written request was submitted to an Assistant Deputy Chief with information to support a housing change. In this instance, the recommendation was approved. (e) provide that facility staff shall not separate youth Policy 502.3 (e) (1-12) from the general population or assign youth to a single occupancy room based solely on the youth's actual or Policy 502.3 (f) perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual Policy 502.7 Separation orientation, gender identity, gender expression, ☒ ☐ ☐ mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Policy 502.3 (g) bisexual, transgender, questioning or intersex ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 514 Transgender and Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable Procedure 509 Intersex and Transgender treatment of transgender and intersex youth. The ☒ ☐ ☐ Youth policies shall provide that: The agency will provide re-entry and reintegration services to TCNCI youth. (a) Facility staff shall respect every youth’s gender Policy 514.3 Deputy Chief identity and shall refer to the youth by the youth’s Responsibilities preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use Policy 514.3 (a) ☒ ☐ ☐ of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and Policy 514.3 (b) present themselves in a manner consistent with their gender identity and shall provide youth with the ☒ ☐ ☐ institution’s clothing and undergarments consistent with their gender identity. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 19 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facility staff shall house youth in the unit or room Policy 514.3 (c) that best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any ☒ ☐ ☐ decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that Policy 514.3 (d) transgender and intersex youth have access to medical and behavioral health providers qualified to ☒ ☐ ☐ provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 514.3 (e) necessary security considerations and physical plant, facility staff shall make every effort to ensure the ☒ ☐ ☐ safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of Policy 514.6 Transgender and Intersex any youth for the purpose of determining the youth’s Searches anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 503 Orientation The facility administrator shall develop and implement Procedure 502 Youth Orientation written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal Youth are provided with a Youth information shall be provided and supplemented with Orientation Information Brochure and video orientation if feasible. Provision shall be made brief orientation upon booking. Upon to provide accessible orientation information to all being assigned a housing unit the youth detained youth including those with disabilities, limited views a video and is provided with a literacy, or English language learners. Orientation detailed orientation. shall include information that addresses: ☒ ☐ ☐ Reviewed 10 orientation packets which consisted of the Youth Orientation Form and Youth Bill of Rights which are signed by the youth and staff. In addition, reviewed 10 Youth Re-Orientation forms which are used quarterly to re-orientate youth. (a) facility rules including contraband and searches Policy 503.4 (a) ☒ ☐ ☐ and disciplinary procedures; (b) facility’s system of positive behavior interventions Policy 503.4 (b) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 503.4 (c) (1-7) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 503.4 (d) 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 20 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) the existence of the grievance procedure, the Policy 503.4 (e) steps that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 503.4 (f) ☒ ☐ ☐ court process; (g) access to routine and emergency health and Policy 503.4 (g) ☒ ☐ ☐ mental health care; (h) access to education, religious services, and Policy 503.4 (h) ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 503.4 (i) (j) opportunity for personal hygiene and daily showers Policy 503.4 (j) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 503.4 (k) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 503.4 (l) ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of Policy 503.4 (m) ☒ ☐ ☐ restraints, chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 503.4 (n) (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 503.4 (o) (p) non-discrimination policy and the right to be free Policy 503.4 (p) from physical, verbal or sexual abuse and harassment by other youth and staff; Policy 608 Youth Nondiscrimination ☒ ☐ ☐ Policy 607 Youth Rights-Protection from Abuse (q) availability of services and programs in a language Policy 503.4 (q) ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 503.4 (g) education, programming and work assignments; ☒ ☐ ☐ The youth are orientated to have their request submitted and evaluated by the Program SJCO. (s) a process for which parents/guardians receive Policy 503.4 (g) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently A Parent-Guardian JJC Information asked questions and provides contact information for Brochure is made available in the visiting the facility, medical, school and mental health; and, area. The Senior in the housing unit ☒ ☐ ☐ contacts the parent and provides contact information and answers frequently asked questions. (t) a process by which youth may request access to Policy 503.4 (g) ☒ ☐ ☐ Title 15 Minimum Standards for Juvenile Facilities. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 21 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354 SEPARATION Policy 603 Youth Separation The facility administrator shall develop and implement Policy 603.3 Youth Separation written policies and procedures that address: Requirements Procedure 603 Youth Separation Reviewed 13 instances from September 2022 to July 2023 in which the youth chose to self-separate. These instances were documented in a chronological ☒ ☐ ☐ entry in the case management system. The majority were for needing rest. Provided the agency with technical assistance to address in their procedures the distinction between Room Separation and Room Separation resulting in Room Confinement. In addition, to clarify the procedures to follow as to separation for disciplinary consequences. (a) separation of youth for reasons that include, but Policy 603.3 (a-d) are not be limited to, medical and mental health ☒ ☐ ☐ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 603.3 (1-2) ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 603.3 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 603.3 ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Policy 603.3 separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains ☒ ☐ ☐ Policy 603.3 necessary. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 22 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Policy 602 Room Confinement. (a) The facility administrator shall develop and Policy 602.3 Separation from Other implement written policies and procedures addressing Youth the confinement of youth in their room that are consistent with Welfare and Institutions Code Section Procedure 600 Room Confinement 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the Reviewed 15 instances of room following guidelines: confinement which consisted of documentation outlined in the Room Confinement Report, Special Incident Report, and Safety Watch Log. Nine of the incidents involved fights, three involved assaultive behavior, and three involved a safety and security threat. Upon placement in room confinement staff are required to give goals and ☒ ☐ ☐ document in random intervals not to exceed fifteen minutes in order to reintegrate youth into the regular population. The majority were reintegrated within two hours. Provided agency with technical assistance to ensure documentation is consistently filled out and routinely audited for required documentation. In addition, as the agency has combined all facility programs on the same side of the campus it is important to clearly track room confinement for each program. The agency is in compliance with this regulation. (1) Room confinement shall not be used before Policy 602.3 (a) other, less restrictive, options have been attempted and exhausted, unless attempting those ☒ ☐ ☐ options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 602.3 (b) purposes of punishment, coercion, convenience, ☒ ☐ ☐ or retaliation by staff. (3) Room confinement shall not be used to the Policy 602.3 (c) extent that it compromises the mental and physical ☒ ☐ ☐ health of the youth. (b) A youth may be held up to four hours in room Policy 602.3.5 (a) Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 602.3.5 (a) (1) (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 602.3.5 (a) (2) (3) Develop an individualized plan that includes the Policy 602.3.5 (a) (3) goals and objectives to be met in order to ☒ ☐ ☐ reintegrate the youth to general population. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 23 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) If room confinement must be extended beyond Policy 602.3.5 (b) four hours, staff shall do each of the following: ☒ ☐ ☐ No instances of room confinement reviewed were extended beyond four hours. (A) Document the reasons for room Policy 602.3.5 (b) (1) confinement and the basis for the extension, the date and time the youth was first placed in ☒ ☐ ☐ room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 602.3.5 (b) (2) the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 602.3.5 (b) (3) facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 602.3.5 (b) (3) (a) single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Policy 602.3.5 (b) (3) (b) ☒ ☐ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 602.3.5 (b) (3) (c) conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 602.3.5 (b) (3) (d) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an imminent and ☒ ☐ ☐ substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 602.3.5 (b) (3) (e) placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in ☒ ☐ ☐ an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 24 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 504 Case Management The facility administrator shall develop and implement Procedure 508 Case Plan Procedure written policies and procedures for assessment and case planning. Reviewed 10 Case Assessment/Case Plan forms, Individualized Case Plans, and 30-day case plan updates. A Case Plan will be completed after the youth is ☒ ☐ ☐ orientated to the facility. Officers will identify three objectives to be addressed during a30-day period and reviewed every 30 days. An outcome summary will be completed on each youth prior to release to assess the achievement of designated goals and objectives. (a) Assessment: Policy 504.3 Institutional Assessment and The assessment is based on information collected Case Plan during the admission process with periodic review, which includes the youth's risk factors, needs and Policy 504.5 Counseling and Casework ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 504.3 (b) (1) (1) A case plan shall be developed for each youth ☒ ☐ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Policy 504.3 (b) (2) ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution Policy 504.3 (b) (2) (a) ☒ ☐ ☐ of problems identified in the assessment; (B) a plan for meeting the objectives that Policy 504.3 (b) (2) (b) includes a description of program resources ☒ ☐ ☐ needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards Policy 503.4 (b) (3) meeting the objectives, including periodic review ☒ ☐ ☐ and discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Policy 504.3 (b) (4) subject to existing resources, shall be developed for post dispositional youth in accordance with The Outcome Summary is completed Section 1351; and, prior to the youth’s release to assess the youth’s progress towards meeting the ☒ ☐ ☐ case plan objectives and goals. Transition meetings are held weekly for youth who are committed to JJC. The parent and all collaborative partners are encouraged to participate. (5) in as much as possible and if appropriate, the Policy 504.3 (b) (5) plan, including the transition plan, shall be developed with input from the family, supportive ☒ ☐ ☐ adults, youth, and Regional Center for the Developmentally Disabled. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 25 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1356 COUNSELING AND CASEWORK Policy 604 Counseling and Casework SERVICES Services The facility administrator shall develop and implement Procedure 604 Counseling and written policies and procedures ensuring the Casework availability of appropriate counseling and casework services for all youth. Policies and procedures shall Facility staff will utilize the Case Plan to ensure: ☒ ☐ ☐ provide youth with essential programming. Reviewed 10 chronological entries from the case management system which document staff assisting youth with their concerns, accessing services, or making contact with others outside the facility. (a) youth will receive assistance with needs or Policy 604.3 Counseling Supervisor concerns that may arise; Responsibilities ☒ ☐ ☐ Policy 604.3 (a) (1) (b) youth will receive assistance in requesting contact Policy 604.3 (a) (3) with parents, other supportive adults, attorney, clergy, probation officer, or other public official; and, ☒ ☐ ☐ Request to See forms are in the housing unit dayroom for youth to utilize to contact whom they wish to speak. (c) youth will be provided access to available Policy 604.3 (a) (2) resources to meet the youth’s needs. ☒ ☐ ☐ Facility staff will utilize the Case Plan to provide youth with essential programming. 1357 USE OF FORCE Policy 507 Use of Force The facility administrator, in cooperation with the Procedure responsible physician, shall develop and implement 511 Use of Force Procedure written policies and procedures for the use of force, which may include chemical agents. Force shall never be applied as punishment, discipline, retaliation or Reviewed 15 Use of Force Incidents. The treatment. reports involved youth engaging in fights (a) At a minimum, each facility shall develop policies or aggressive/threatening behavior. The and procedures which: incident report template the agency ☒ ☐ ☐ utilizes assists staff in providing all the required documentation as to the type of force used, use of mechanical restraints, reason for use, chemical aftercare, parental notification, medical and mental health notification, and their follow-up response. Staff document efforts to de- escalate or utilize lesser uses of force. Reports also include a video review of the incident and a review by the administration. (1) restricts the use of force to that which is deemed Policy 507.3 Use of Force reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 26 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) outline the force options available to staff Policy 507.3.2 Alternative Tactics-De- including both physical and non-physical options escalation and define when those force options are appropriate. ☒ ☐ ☐ Policy 507.3.8 Pain Compliance Techniques Policy 507.4 Use of Chemical Agents (3) describe force options or techniques that are Policy 507.3.9 Restrictions on the Use of expressly prohibited by the facility. a Carotid Hold ☒ ☐ ☐ Policy 507.3.10 Restrictions on the Use of a Choke Hold Policy 507.3.11 Positional Asphyxia (4) describe the requirements of staff to report any Policy 507.3.4 Duty to Intercede inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Policy 507.3.6 Duty to Report Excessive Use of Force (5) define a standardized reporting format that Policy 507.6 Reporting the Use of Force includes time period and procedure for documenting and reporting the use of force, Policy 507.9 Reporting Format, Review including reporting requirements of management and Procedures and line staff and procedures for reviewing and tracking use of force incidents by supervisory and Policy 507.9.2 Trauma Mitigation or management staff, which include procedures for debriefing a particular incident with staff and/or An interview with a Watch Commander youth for the purposes of training as well as indicated after each incident the video is mitigating the effects of trauma that may have been reviewed and an email is sent to experienced by staff and /or the youth involved. ☒ ☐ ☐ administration and supervisors. This Watch Commander then showed a few of these emails which outline the incident and advise if training is needed. Post- incident a verbal debrief is conducted with staff. In addition, the youth will be de-briefed by the Watch Commander or Senior. Recommended that the agency consistently document these de-briefs as part of their report process. (6) Include an administrative review and a system Policy 507.9.1 Use of Force Review ☒ ☐ ☐ for investigating unreasonable use of force. Committee (7) define the role, notification, and follow-up Policy 507.6.1 Required Notifications procedures required after use of force incidents for ☒ ☐ ☐ medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on Policy 507.3.1 Use of Force Limitations pregnant youth in accordance with Penal Code ☒ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 507.4 Use of Chemical Agents option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize Policy 507.4.2 Deputy Chief ☒ ☐ ☐ chemical agents in the facility and the type, size and Responsibilities the approved method of deployment for those chemical agents. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 27 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) mandate that chemical agents only be used Policy 507.4.1 Chemical Agent when there is an imminent threat to the youth’s Limitations safety or the safety of others and only when de- ☒ ☐ ☐ escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy 507.4 Use of Chemical Agents timelines for decontamination from chemical agents. This shall include that youth who have been Reports reviewed provided clear exposed to chemical agents shall not be left documentation that youth are not left unattended until that youth is fully decontaminated alone after being exposed to chemical or is no longer suffering the effects of the chemical agents. The template also has prompts to agent. ☒ ☐ ☐ record the time chemical aftercare starts and ends. Provided technical assistance to the agency to also document any statements made by the youth that they are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Policy 507.6.1 Required Notifications procedures required after use of force incidents ☒ ☐ ☐ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident Policy 507.6 Reporting the Use of Force of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior Policy 507.9 Reporting Format, Review to use, youth and staff involved, the date, time and and Procedures location of use, decontamination procedures applied and identification of any injuries sustained Interviews with youth who have been as a result of such use. involved in use-of-force incidents or witnessed use-of-force incidents involving chemical agents indicate staff consistently announce yard check which ☒ ☐ ☐ is used to direct youth to assume a position on their stomach as a response to an emergency or incident which may result in the use of force. Some youth indicated the staff also warned OC will be used, other youth indicated they did not hear the OC warning, only yard check. Recommended the agency clearly document why or why not an OC warning was given in the incident report. (c) Facilities shall develop policies and procedure Policy 307 Chemical Agents Training which require that agencies provide initial and regular ☒ ☐ ☐ training in use of force and chemical agents when Policy 507.11 Training appropriate that address: (1) known medical and behavioral health Policy 507.11 (h) conditions that would contraindicate certain types ☒ ☐ ☐ of force; (2) acceptable chemical agents and the methods Policy 507.11 (k) ☒ ☐ ☐ of application. (3) signs or symptoms that should result in Policy 507.11 (l) ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Policy 507.11 (h) ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 507.11 (m) ☒ ☐ ☐ the use of perishable skills. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 28 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) timelines the facility uses to define regular Policy 507.11.2 Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 508 Use of Physical Restraints The facility administrator, in cooperation with the Policy 508.3 Use of Physical Restraints- responsible physician and mental health director, General Requirements shall develop and implement written policies and procedures for the use of restraint devices. Restraint Policy 508.4 Specific Duties of the devices include any devices which immobilize a Deputy Chief youth's extremities and/or prevent the youth from being ambulatory. ☒ ☐ ☐ Procedure 503 Use of Physical Restraints The agency had no use of restraints incidents as it pertains to this regulation. Video surveillance if available will be reviewed in the use of restraint incidents. Physical restraints may be used only for those youth Policy 508.3 (c) and (c) (1) who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 508.3 (f) discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or Policy 508.3 (k) other fixture, including a restraint chair, or through affixing of hands and feet together behind the back ☒ ☐ ☐ Policy 508.8 Pregnant Youth (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 508.3 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation ☒ ☐ ☐ within the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the Policy 508.3 (d) (1-3) approval of the facility manager or designee. The facility manager may delegate authority to place a ☒ ☐ ☐ youth in restraints to a physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 508.3 (i) (1) retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon Policy 508.3 (i) (2) as possible, but in no case longer than four hours from ☒ ☐ ☐ the time of placement, to assess the need for mental health treatment. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 29 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Continuous direct visual supervision shall be Policy 508.3 (i) conducted to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and ☒ ☐ ☐ any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 508.6 Documentation procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would Policy 508.4 contraindicate certain restraint devices and/or ☒ ☐ ☐ techniques. (c) acceptable restraint devices. Policy 508.6 (f) Provided agency with technical ☒ ☐ ☐ assistance to clearly clarify what are acceptable restraint devices as they pertain to this regulation. (d) signs or symptoms which should result in Policy 508.4 ☒ ☐ ☐ immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 508.9 Training (j) ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 508.3 (j) restraint devices, all youth shall be housed alone or in ☒ ☐ ☐ a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 508.3 (l) Policy 508.3 (h) exercising of extremities. ☒ ☐ ☐ Provided agency with technical assistance to clarify policy and procedures. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 30 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Policy 508.5 Use of Restraint Devices for MOVEMENT AND TRANSPORTATION Movement Within and Outside the WITHIN THE FACILITY. Secure Facility The Facility Administrator, in cooperation with the Procedure 503.7 Use of Restraints for responsible physician and behavioral/mental health Movement Within and Outside the Facility director, shall develop and implement written policies and procedures for the use of restraint devices when A review of incident reports involving the the purpose is for movement or transportation within use of mechanical restraints by staff the facility that shall include the following: indicates their use was for assaultive or non-compliant behavior resulting in a safety or security issue. The youth were transported away from the incident to their rooms where the restraints were removed. Reports also indicate youth were not placed in mechanical restraints if staff were able to use the least ☒ ☐ ☐ restrictive means. The Restraint Report form is utilized to document the use of restraints for movement outside the facility. The form guides staff in making recommendations if restraints are to be used and what type of restraint is appropriate. Interviewed a Senior Juvenile Correctional Officer who oversees the transportation unit. He provided logbooks containing all forms from 2022 and 2023 for review. The agency is in compliance with this regulation. (a) identification of acceptable restraint devices, staff Policy 508.5 (a) approved to utilize restraint devices and the required ☒ ☐ ☐ 508.11 training. (b) the circumstances leading to the application of Policy 508.5 (b) ☒ ☐ ☐ restraints must be documented. (c) an individual assessment of the need to apply Policy 508.5 (c) restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 508.5 (d) with a clearly defined expectation that restraint ☒ ☐ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited Policy 508.5 (e) in accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 31 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES Policy 506 Safety Rooms (a) The facility administrator, and where applicable, in Procedure 510 Safety Rooms cooperation with the responsible physician, shall develop and implement written policies and Since the last inspection, the agency has procedures governing the use of safety rooms, as had four youths placed in the safety described in Title 24, Part 2, Section 1230.1.13. The room. Three of the youth were placed in room shall be used to hold only those youth who the safety room in July of 2023 and none present an immediate danger to themselves or others, have occurred since then. An interview who exhibit behavior which results in the destruction with the mental health supervisor of property, or reveals the intent to cause self-inflicted indicated these placements are quite rare physical harm. A safety room shall not be used for as he has been tracking them for six punishment or discipline, or as a substitute for years and the July incidents were not the treatment. Policies and procedures shall: norm. The facility, medical, and mental health staff closely collaborate during these placements as evidenced by chronological entries made by each. In ☒ ☐ ☐ addition, reviewed all the Special Incident Reports and direct visual observation notes made on logs for all safety room placements during this inspection cycle. The extensive staffing coverage by medical and mental health greatly assists the agency in supporting youth who are in crisis and provides direction on the level of intervention and responses. Provided technical assistance to the agency to review these recent incidents with both medical and mental health to ensure forms, documentation, and procedures adhere to requirements for correlating separation and room confinement regulations. (1) include provisions for administration of Policy 506.4 (a) (1-4) Safety Room necessary nutrition and fluids, access to a toilet, ☒ ☐ ☐ Procedures and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 506.4 (a) (5) designee, before a youth is placed into a safety ☒ ☐ ☐ room; (3) provide for continuous direct visual supervision Policy 506.4 (a) (6) and documentation of the youth's behavior and ☒ ☐ ☐ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Policy 506.4 (a) (7) (a-b) ☒ ☐ ☐ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Policy 506.4 (a) (8) where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason Policy 506.4 (a) (9) for placement, including attempts to use less ☒ ☐ ☐ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall Policy 506.4 (b) ☒ ☐ ☐ be accomplished in accordance with the following: (1) safety room shall not be used before other less Policy 506.4 (b) (1) restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 32 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) safety room shall not be used for the purposes Policy 506.4 (b) (2) of punishment, coercion, convenience, or retaliation ☒ ☐ ☐ by staff. (3) safety room shall not be used to the extent that Policy 506.4 (b) (3) it compromises the mental and physical health of ☒ ☐ ☐ the youth. (c) A youth may be held up to four hours in the safety Policy 506.4 (c) room. After the youth has been held in the safety ☒ ☐ ☐ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☐ ☐ Policy 506.4 (c) (1) (2) consult with mental health or medical staff, ☒ ☐ ☐ Policy 506.4 (c) (2) (3) develop an individualized plan that includes the Policy 506.4 (c) (3) goals and objectives to be met in order to ☒ ☐ ☐ reintegrate the youth to general population. (d) If confinement in the safety room must be Policy 506.4 (d) extended beyond four hours, staff shall develop an individualized plan that includes the requirements of ☒ ☐ ☐ Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 509 Searches The facility administrator shall develop and implement Policy 509.8 Physical Plant Searches written policies and procedures governing the search of youth, the facility, and visitors. Policies and Procedure procedures shall provide that: 504 Searches Procedure Reviewed 10 strip search incidents which were documented by a Special Incident Report and Seach Assessment and ☒ ☐ ☐ Authorization Form. Three incidents occurred at Intake and seven were post- detention. All post detention was for contraband which included weapons, vape pens, and drugs. Drugs and unauthorized objects were found in two of the searches. Interviews with youth who were subjected to strip searches indicate they were conducted in private. The agency is in compliance with this regulation. (a) Searches shall be conducted to ensure the safety Policy 509.1 and security of the facility, public, visitors, youth, and staff. The agency has detailed procedures to ☒ ☐ ☐ guide staff in conducting room, facility, visiting, body quadrant, and strip searches. (b) Searches shall be conducted in a manner that Policy 509.1 preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment Policy 509.2 or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy 509.4.1 Strip Searches and searches shall comply with Penal Code Section 4030. Modified Strip Searches ☒ ☐ ☐ Policy 509.4.2 Physical Body Cavity Searches (d) Physical body cavity searches shall only be Policy 509.4.2 Physical Body Cavity ☒ ☐ ☐ conducted by a medical professional. Searches 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 33 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Any youth held after a detention hearing shall only Policy 509.4.1 be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 509.5 Transgender and Intersex ☒ ☐ ☐ comply with Section 1352.5. Youth Searches (g) Cross-gender pat-down searches and strip Policy 509.4.1 (d) searches are prohibited except in exigent circumstances or when conducted by a medical ☒ ☐ ☐ professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 605 Youth Grievances The facility administrator shall develop and implement Policy 605.3 Access to the Grievance written policies and procedures whereby any youth System may appeal and have resolved grievances relating to any condition of confinement, including but not limited Policy 608.4 (c) Reporting Discrimination to health care services, classification decisions, program participation, telephone, mail or visiting Procedure 601 Youth Grievance procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination Reviewed grievances from July and policy. There shall be no time limit on filing October 2022 and all seventeen filed in grievances. Policies and procedures shall include 2023. Three of which had the youth’s provisions whereby the facility manager ensures: resolution granted. If a grievance involves staff issues video cameras will be reviewed. The agency was given technical assistance to ensure they track and review grievances within the required time frames as outlined in this regulation. In addition, as the agency has combined all facility programs on the same side of the campus it is important to clearly track ☒ ☐ ☐ grievances for each program. The agency is in compliance with this regulation. The youth who reported they had filed a grievance provided mixed reviews if they felt their concern was heard and fairly addressed. Some of these same youth interviewed were a part of the Youth Council which meets weekly to address issues and concerns they would like to change. Their concerns are addressed monthly with facility administration. The Youth Council meetings are facilitated by Focus Forward, who also provides comprehensive programming services. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 34 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) a grievance form and instructions for registering a Policy 605.3 (a) grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ All youth interviewed knew of the grievance process and the location of the forms in the housing unit. (b) the youth shall have the option to confidentially file Policy 605.3 (g) the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; All youth interviewed knew the location of the box to confidentially file grievances. (c) resolution of the grievance at the lowest Policy 605.3 (b) ☒ ☐ ☐ appropriate staff level; (d) provision for a prompt review and initial response Policy 605.3 (a) to grievances within three (3) business days, grievances that relate to health and safety issues ☒ ☐ ☐ Policy 605.4.2 Timely Resolution of must be addressed immediately; Grievances (1) The youth may elect to be present to explain Policy 605.4.5 (a) State Requirements his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 605.4.5 (b) ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 605.3 (d) ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Policy 605.4.3 Appeals to Grievance grievance shall be heard by a person not directly Findings ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Policy 605.4.2 Timely Resolution of (10) business days unless circumstances dictate a Grievances ☒ ☐ ☐ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Policy 605.6 Additional Provisions for external methods to report sexual abuse and sexual Grievances Related to Sexual Abuse harassment. ☒ ☐ ☐ Policy 605.6.1 Emergency Grievances Related to Sexual Abuse Whether or not associated with a grievance, concerns Policy 605.4.5 (c) State Requirements of parents, guardians, staff or other parties shall be addressed and documented in accordance with ☒ ☐ ☐ written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 201 Report Preparation A written report of all incidents which result in physical Procedure 204 Report Preparation harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall Reviewed special incident reports for use be maintained. Such written record shall be prepared ☒ ☐ ☐ of force, room confinement, separation, by the staff and submitted to the facility manager by the safety room placements, mechanical end of the shift, unless additional time is necessary and restraints and strip searches which authorized by the facility manager or designee. indicated the agency is in compliance with this regulation. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 35 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1363 USE OF REASONABLE FORCE TO Policy 511 Biological Samples and Print COLLECT DNA SPECIMENS, SAMPLES, Impressions IMPRESSIONS Procedure 513 Biological Sample and (a) Pursuant to Penal Code Section 298.1 authorized Print Impressions law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable ☒ ☐ ☐ Force will not be used unless ordered by force to collect blood specimens, saliva samples, and the Court. thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 511.6 Legal Mandates and reasonable force” shall be defined as the force that Relevant Laws an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded Policy 511.6 by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 511.6 authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Policy 511.6 extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for ☒ ☐ ☐ the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 36 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM Policy 1001 Youth Educational Services (a) School Programs Policy 1001.3 School Programs The County Board of Education shall provide for the administration and operation of juvenile court schools An annual review was conducted on in conjunction with the Chief Probation Officer, or December 15, 2022, by Alternative designee pursuant to applicable State laws. The school Education Principals for Kern County and facility administrators shall develop and implement Superintendent of Schools. written policy and procedures to ensure communication and coordination between educators and probation The agency has an MOU with Fresno staff. Culturally responsive and trauma-informed County Superintendent of Schools dated approaches should be applied when providing March 6, 2018, to ensure collaboration instruction. Education staff should collaborate with the and communication between school and facility administrator to use technology to facilitate probation staff. learning and ensure safe technology practices. The facility administrator shall request an annual review of Met with Joe Hammond, the school each required element of the program by the principal, who indicated the school Superintendent of Schools, and a report or review regularly communicates with Probation checklist on compliance, deficiencies, and corrective through regular meetings. These action needed to achieve compliance with this section. meetings include Behavior Management Such a review, when conducted, cannot be delegated Team meetings, a leadership meeting to the principal or any other staff of any juvenile court with administration, a monthly school site. The Superintendent of Schools shall collaborative partner meeting, and conduct this review in conjunction with a qualified ☒ ☐ ☐ transitional release meetings for youth outside agency or individual. Upon receipt of the being released. review, the facility administrator or designee shall review each item with the Superintendent of Schools School Staff: and shall take whatever corrective action is necessary • 1 principal to address each deficiency and to fully protect the • 7 teachers educational interests of all youth in the facility. • 2 Special Education teachers • 1 school psychologist • 2 registrars • 1 special education office assistant • 1 automation specialist • 1 administrative specialist The school also provides services to the youth with specially assigned teachers who focus on assessment, instructional and transition support, and librarian duties. (b) Required Elements Policy 1001.3.1 Education Program The facility school program shall comply with the State Required Elements Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 The school principal indicated they have California Standards for the Teaching Profession, a triage procedure to address ☒ ☐ ☐ teachers shall establish and maintain learning attendance, grades, and credit recovery environments that are physically, emotionally, and by having a meeting with the student, intellectually safe. Youth shall be provided a rigorous, teacher, and principal. This meeting quality educational program that responds to the helps build rapport to support the different learning styles and abilities of students and student’s success. prepares them for high school graduation, career entry, and post-secondary education. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 37 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS All youth shall be treated equally, and the education Policy 1001.3.1 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 1001.5 (a) Course of Study Education Code and include, but not be limited to, courses required for high school graduation. Students receive instruction in English Language Arts, history, science, math, and physical education. Reading and ☒ ☐ ☐ math intervention services are provided to youth. (2) Information and preparation for the High School Policy 1001.5 (b) Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 1001.5 (c) education and vocational opportunities. CTE courses are offered to all students ☒ ☐ ☐ including graduates. Online college courses are available through Fresno City College. (4) Administration of the High School Equivalency Policy 1001.5 (d) Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to Policy 1001.5 (e) youth who do not demonstrate sufficient progress ☒ ☐ ☐ towards grade level standards. Math and reading intervention services are provided. (6) The minimum school day shall be consistent Policy 1001.5 (f) with State Education Code Requirements for juvenile court schools. The facility administrator, in Students attend 300 minutes of school conjunction with education staff, must ensure that each day except Wednesday which is a operational procedures do not interfere with the ☒ ☐ ☐ minimum day of 240 minutes. The school time afforded for the minimum instructional day. is in session year-round. During the Absences, time out of class or educational summer session, the school day is 240 instruction, both excused and unexcused, shall be minutes. documented. (7) Education shall be provided to all youth Policy 1001.5 (g) regardless of classification, housing, security status, disciplinary or separation status, including The school principal indicated if a youth is room confinement, except when providing unable to attend school the student will education poses an immediate threat to the safety ☒ ☐ ☐ be given work to complete in the housing of self or others. Education includes, but is not unit. limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 38 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) School Discipline Policy 1001.7 Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary The Behavior Management System action in the school setting and be integrated into Handbook details expectations for the facility's overall behavioral management plan students and staff. A behavior matrix is and security system. provided for alternative means of ☒ ☐ ☐ correction. The school principal indicated youth are rarely suspended but if they are it will last no more than one day. A conference will be held with the student and parent as to the suspension. (2) School staff shall be advised of administrative Policy 1001.7 (a) decisions made by probation staff that may affect ☒ ☐ ☐ the educational programming of students. (3) Except as otherwise provided by the State Policy 1001.7 (b) Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 1001.7 (c) education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 1001.6 Provisions for Special (1) State and federal laws and regulations shall be Populations observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of ☒ ☐ ☐ alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall Policy 1001.6 be afforded an educational program that addresses their language needs pursuant to all applicable ☒ ☐ ☐ state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 1001.4 Educational Screening and (1) Youth shall be interviewed after admittance and Admission ☒ ☐ ☐ a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 1001.4 (a) (B) Home Language Survey and the results of Policy 1001.4 (b) the State Test used for English language ☒ ☐ ☐ proficiency; (C) Needs and services of special populations Policy 1001.4 (c) as defined by the State Education Code, ☒ ☐ ☐ including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 1001.4 (d) 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 39 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Youth will be immediately enrolled in school. Policy 1001.4 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 1001.4 education plan shall be developed for each youth within five school days. ☒ ☐ ☐ The Guidance Learning Specialist develops a plan for each student upon enrollment. (4) Upon enrollment, education staff shall comply Policy 1001.4 with the State Education Code and request the youth's records from his/her prior school(s), The Guidance Learning Specialist including, but not limited to, transcripts, Individual creates an Educational Plan for each Education Program (IEP), 504 Plan, state language student. The plan is reviewed with the assessment scores, immunization records, exit ☒ ☐ ☐ students and staff. grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 1001.8 (a) Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 1001.8 (b) provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 1001.8 Transition and Re-entry (1) The Superintendent of Schools and the Chief Planning Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education ☒ ☐ ☐ transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 1001.10 Post Secondary (1) The school and facility administrator should, Education Opportunities whenever possible, collaborate with local post- secondary education providers to facilitate access A College and Career Access to educational and vocational opportunities for Partnership Agreement Regarding youth that considers the use of technology to Instructional Services is implemented implement these programs. between the State Center Community ☒ ☐ ☐ College District and its colleges and Fresno County Superintendent of Schools. The agreement includes dual enrollment and other online college coursework is available. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 40 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND Policy 1002 Programs, Exercise and EXERCISE. Recreation The facility administrator shall develop and implement Procedure 1002 Programs, Exercise and written policies and procedures for programs, ☒ ☐ ☐ Recreation recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 1002.3 Responsibilities programs, recreation, and exercise a minimum of three hours a day during the week and five hours a The agency has a Recreation day each Saturday, Sunday or other non-school days, Coordinator who oversees the of which one hour shall be an outdoor activity, weather programming and recreation schedule. permitting. ☒ ☐ ☐ Reviewed program schedules and observed programming occurring in the housing units by both probation staff and service providers. Interviews with the youth indicated they receive programming daily as required. A youth’s participation in programs, recreation, and Policy 1002.3 exercise may be suspended only upon a written finding by the administrator/manager or designee that ☒ ☐ ☐ a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule Policy 1002.3 ☒ ☐ ☐ shall be posted in the living units. There will be a written annual review of the programs, Policy 1002.3 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ A memorandum dated July 28, 2023, by relevant to the population. Lori Willits, Deputy Chief, addressed all elements of this regulation. (a) Programs. All youth shall be provided with the Policy 1002.6 Access to Programs opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, The agency has 5 Juvenile Correctional cognitive, evidence-based, best practice interventions Officers who are assigned Evidenced- that are culturally relevant and linguistically Based Programming duties. These staff appropriate, or pro-social interventions and activities facilitate Thinking for Change and designed to reduce recidivism. These programs Aggression Replacement Training (ART) should be based on the youth’s individual needs as ☒ ☐ ☐ and assist community providers with the required by Sections 1355 and 1356. Such programs co-facilitation of groups. The agency has may be provided under the direction of the Chief partnered with several community-based Probation Officer or the County Office of Education and organizations and service providers to can be administered by county partners such as mental ensure programming needs are met. health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 41 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; Programs provided include: (2) Management of Stress and Trauma; (3) Anger Management; • AA/NA (4) Conflict Resolution; • Boys and Girls Club (5) Juvenile Justice System; • Choices (6) Trauma-related interventions; • Loto Ministry (7) Victim Awareness; • ART- Sierra Education and (8) Self-Improvement; Research Institute (SERI) (9) Parenting Skills and support; • ART (Probation Staff and GEO (10) Tolerance and Diversity; Group) (11) Healing Informed Approaches; • Girls Circle (12) Interventions by Credible Messengers; • Rise Ministries (13) Gender Specific Programming; • H.O.P.E (14) Art, creative writing, or self-expression; • Youth for Christ (15) CPR and First Aid training; ☒ ☐ ☐ • Thinking for Change (Probation (16) Restorative Justice or Civic Engagement; Staff) (17) Career and leadership opportunities; and, • Thinking for Change (GEO (18) Other topics suitable to the youth population. Group) • Substance Abuse Disorder Expansion by Turn Behavioral Health (b) Recreation. All youth shall be provided the Policy 1002.5 Access to Recreation opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy 1002.4 Access to Exercise opportunity for at least one hour of large muscle activity ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period Policy 1002.7 Security and Supervision not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 1003 Religious Programs The facility administrator shall provide access to Procedure 1005 Religious Programs religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A ☒ ☐ ☐ The agency has a Chaplain who youth shall be allowed to participate in an activity oversees institutional religious services. outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: Policy 1003.9 (a) Religious Services and (a) opportunity for religious services and practices; ☒ ☐ ☐ Religious Counseling (b) availability of clergy; and, ☒ ☐ ☐ Policy 1003.9 (b) Policy 1003.9 (c) (c) availability of religious diets. ☒ ☐ ☐ Policy 1003.6 Religious Diets and Meal Service 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 42 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1373 WORK PROGRAM Policy 1004 Youth Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned ☒ ☐ ☐ to a youth shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy 1005 Youth Visitation The facility administrator shall develop and implement Procedure 1000 Youth Visitation written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Youth receive a copy of the visitation receive visits by parents, guardians or persons schedule in their orientation packet and standing in loco parentis, and children of youth. Other the visiting hours are posted in the lobby. family members, such as grandparents and siblings, Parents/guardians are contacted by the and supportive adults, may be allowed to visit with the Senior JCO in their assigned housing unit approval of the facility administrator or designee, and to inform of visiting dates and times and in conjunction with the youth’s case plan or in the best contacted again if the youth’s housing interest of the youth. unit changes. Visiting is made available Thursday ☒ ☐ ☐ through Sunday. Each housing unit has one hour of visiting on two specified days and times each week. Interviews with youth indicate visiting regularly occurs as scheduled. Youth indicated visiting was recently canceled due to a special event by a community- based organization and the time was not made up. Provided technical assistance to the agency to provide alternative means of visitation if special events conflicted with visiting. The agency is in compliance with this regulation. All visits shall occur at reasonable times, subject only Policy 1005.3.2 Visitation Requirements to the limitations necessary to maintain order and security. Visitation shall not be denied solely based on Policy 1005.6 Denial or Termination of the visitor’s criminal history. The staff shall determine Visiting Privileges in each case, whether the visitor’s criminal history ☒ ☐ ☐ represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Policy 1005.3.2 hours per week. Visits may be supervised, but ☒ ☐ ☐ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy 1005.8 Special Visits minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be ☒ ☐ ☐ accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 43 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility may provide access to technology as an Policy 1005.3.2 alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE Policy 1006 Youth Mail The facility administrator shall develop and implement ☒ ☐ ☐ Procedure 1001 Youth Mail written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 1006.3 Mail Generally ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; Policy 1006.9 Youth Requests for Writing ☒ ☐ ☐ Materials (c) youth may correspond confidentially with state and Policy 1006.4 Confidential federal courts, any member of the State Bar or holder Correspondence of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that Policy 1006.6 Processing and Inspection described in (c), may be read by staff only when there of Mail by Staff Members ☒ ☐ ☐ is reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 1007 Youth Telephone Access The administrator of each juvenile facility shall develop Procedure 1003 Youth Telephone and implement written policies and procedures to ☒ ☐ ☐ Access provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Policy 1008 Youth Access to Courts and Counsel The facility administrator shall develop written procedures to ensure the right of youth to have access ☒ ☐ ☐ Procedure 1004 Youth Access to Legal to the courts and legal services. Such access shall Services include: (a) access, upon request by the youth, to licensed Policy 1008.3 (a) Youth Access to Legal ☒ ☐ ☐ attorneys and their authorized representatives; Services (b) provision for confidential consultation with Policy 1008.3 (b) ☒ ☐ ☐ attorneys; and, (c) unlimited postage free, legal correspondence and Policy 1008.3 c) ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 600 Youth Discipline The facility administrator shall develop and implement The agency utilizes Character Count written policies and procedures for the discipline of points for their behavior management youth that shall promote acceptable behavior; including program. Discipline for minor rule the use of positive behavior interventions and supports. violations can include failure to earn Discipline shall be imposed at the least restrictive level ☒ ☐ ☐ points. For major rule violations which promotes the desired behavior and shall not discipline imposed may be a loss of include corporal punishment, group punishment, privileges and demotion of the program physical or psychological degradation. Deprivation of phase. the following is not permitted: Policy 600.4 (a) Limitations on (a) bed and bedding; ☒ ☐ ☐ Disciplinary Actions (b) daily shower, access to drinking fountain, toilet Policy 600.4 (h) ☒ ☐ ☐ and personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 600.4 (e) (d) contact with parent or attorney; ☒ ☐ ☐ Policy 600.4 (s) (e) exercise; ☒ ☐ ☐ Policy 600.4 (l) (f) medical services and counseling; ☒ ☐ ☐ Policy 600.4 (p) 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 44 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) religious services; ☒ ☐ ☐ Policy 600.4 (t) (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 600.4 (o) (i) the right to send and receive mail; ☒ ☐ ☐ Policy 600.4 (f) (j) education; and, ☒ ☐ ☐ Policy 600.4 (t) (k) rehabilitative programming. ☒ ☐ ☐ Policy 600.4 (t) The facility administrator shall establish rules of Policy 600.3 Deputy Chief conduct and disciplinary penalties to guide the conduct Responsibilities of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply ☒ ☐ ☐ and affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy 601 Youth Discipline Process The facility administrator shall develop and implement Procedure 605 Youth Discipline Process written policies and procedures for the administration of discipline which shall include, but not be limited to: Reviewed 10 discipline process packages which include Re-direction Contract, Special Incident Report, and Due Process Hearing forms. Most incidents were for fighting. In three ☒ ☐ ☐ instances the youth declined a hearing. In five instances the original sanction was modified to a lesser sanction and in two instances the sanction was upheld. The agency is in compliance with the regulations. (a) designation of personnel authorized to impose Policy 601.3.1 (a) Youth Discipline ☒ ☐ ☐ discipline for violation of rules; Procedures (b) prohibiting discipline to be delegated to any youth; Policy 601.3.1 (b) ☒ ☐ ☐ Policy 208 Prohibition on Youth Control (c) definition of major and minor rule violations and Policy 601.4 Minor Rule Violations their consequences, and due process requirements; ☒ ☐ ☐ Policy 601.5 Major Rule Violations (d) trauma-informed approaches and positive Policy 601.6 Guidelines for Disciplinary ☒ ☐ ☐ behavior interventions; Sanctions (e) minor rule violations may be handled informally by Policy 601.4 Minor Rule Violations counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Policy 601.5.10 Disciplinary Appeals accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Policy 601.5 Major Rule Violations ☒ ☐ ☐ shall be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Policy 601.3 (b) (2) accommodations provided to youth with Policy 601.3 (g) disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Policy 601.3 (c) ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 601.5.5 Evidence ☒ ☐ ☐ evidence and testimony; 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 45 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 601.3 (f) (5) provision for youth to be assisted by staff in ☒ ☐ ☐ the hearing process; Policy 601.5.7 Staff Member Assistance (6) provision for administrative review. ☒ ☐ ☐ Policy 605.1.11 Administrative Review (g) violations that result in a removal from camp or Policy 601.6.1 State Law Guidelines for commitment program, but not a return to court, will Disciplinary Sanctions ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Wellpath HCD-210_Y-B-01 Infection DISEASES. Prevention and Control Program The health administrator/responsible physician, in The agency is in the process of updating cooperation with the facility administrator and the their policy as to this regulation. local health officer, shall develop written policies and procedures to address the identification, treatment, ☒ ☐ ☐ The Wellpath Health Administrator stated control and follow-up management of communicable the COVID testing plan for the facility was diseases. The policies and procedures shall address, developed in conjunction with Fresno but not be limited to: County Department of Public Health, CDC, and California Department of Public Health. (a) Intake health screening procedures; ☒ ☐ ☐ (b) Identification of relevant symptoms; ☒ ☐ ☐ (c) Referral for medical evaluation; ☒ ☐ ☐ (d) Treatment responsibilities during detention; ☒ ☐ ☐ (e) Coordination with public and private community- ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ The policies and procedures shall be updated as necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE Well Path Policy HCD-210_Y-A-01 SERVICES (EXCERPT) Access to Care The health administrator, in cooperation with the The agency is in the process of updating facility administrator, shall develop policy and their policy as to this regulation. procedures to establish a daily routine for youth to convey requests for emergency and non-emergency A locked box is accessible in living units medical, dental and behavioral/mental health care for the youth to confidentially convey services. requests for medical, dental, and mental health services. Wellpath is responsible for picking up confidential requests twice daily. Youth interviewed were aware of ☒ ☐ ☐ the confidential box and indicated they are seen timely after submitting a request. Youth indicated they could also directly ask medical staff or probation staff to be seen. Wellpath received accreditation in 2021 from the National Commission on Correctional Healthcare for its services provided at the Fresno Juvenile Justice Campus. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 46 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1480 STANDARD FACILTY CLOTHING ISSUE Policy 801 Standard Facility Clothing Issue The youth’s personal clothing, undergarments and footwear may be substituted for the institutional The clothing worn by the youth was clothing and footwear specified in this regulation. The observed to be in good repair, free of facility has the primary responsibility to provide ☒ ☐ ☐ stains, and well-fitted. The youth clothing and footwear. Clothing provisions shall interviewed indicated if they needed new ensure that: underwear, outer clothing, or shoes, they could ask staff and they would receive the items. (a) Clothing is clean, reasonably fitted, durable, Policy 801.4 (a) easily laundered, in good repair, and free of holes and ☒ ☐ ☐ tears. (b) The standard issue of climatically suitable Policy 801.4 (b) ☒ ☐ ☐ clothing for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Policy 801.4 (b) (1) (2) Outer garments; ☒ ☐ ☐ Policy 801.4 (b) (2) (3) New non-disposable underwear which shall Policy 801.4 (b) (3) ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered Policy 801.4 (b) (4) ☒ ☐ ☐ and free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required Policy 801.4 (c) by local ordinances for the commercial laundries and ☒ ☐ ☐ dried completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Policy 801.4 (d) 1482 CLOTHING EXCHANGE Policy 803 Clothing Exchange The facility administrator shall develop and implement Procedure 805 Clothing Exchange written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless Interviews with youth confirm they are work, climatic conditions, or illness necessitates more ☒ ☐ ☐ receiving clean clothing daily. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 805 Pest Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or ☒ ☐ ☐ spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 806 Issuance of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility Procedure 807 Issuance of Personal administrator for the availability of personal hygiene ☒ ☐ ☐ Care Items items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 806.4 (a) (b) Toothpaste; ☒ ☐ ☐ Policy 806.4 (b) (c) Soap; ☒ ☐ ☐ Policy 806.4 (c) 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 47 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Comb; ☒ ☐ ☐ Policy 806.4 (d) (e) Shaving implements; ☒ ☐ ☐ Policy 806.4 (e) (f) Deodorant; ☒ ☐ ☐ Policy 806.4 (f) (g) Lotion; ☒ ☐ ☐ Policy 806.4 (g) (h) Shampoo; and, ☒ ☐ ☐ Policy 806.4 (h) Policy 806.4 (i) An interview with a youth indicated (i) Post-shower conditioning hair products. ☒ ☐ ☐ supplies were low on shampoo and post shower conditioning products. The agency indicated they will investigate youth’s concerns. Youth shall not be required to share any personal care Policy 806.4 items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, ☒ ☐ ☐ when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 807 Youth Hygiene There shall be written policies and site specific Policy 807.6 Youth Showers procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ Policy 807.7 Nail Care teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis Policy 807.8 Showering/Bathing, Oral thereafter and given an opportunity to brush their and Other Personal Hygiene Items teeth after each meal. 1487 SHAVING Policy 808 Shaving Youth shall have access to a razor daily, unless their Procedure 800 Shaving appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Policy 809 Hair Care Services Hair care services shall be available in all juvenile Procedure 801 Hair Care Services facilities. Youth shall receive hair care services monthly. Equipment shall be cleaned and disinfected ☒ ☐ ☐ after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 810 Standard Bedding and Linen Issue Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a ☒ ☐ ☐ Procedure 802 Standard Bedding and living area who is expected to remain overnight, shall Linen Issue include, but not be limited to: (a) One mattress or mattress-pillow combination Policy 810.3 (a) which meets the requirements of Section 1502 of ☒ ☐ ☐ these regulations; (b) One pillow and a pillow case unless provided for Policy 810.3 (b) ☒ ☐ ☐ in (a) above; 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 48 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 810.3 (c) (d) One towel; and, ☒ ☐ ☐ Policy 810.3 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 810.3 (e) 1501 BEDDING LINEN EXCHANGE Policy 811 Bedding and Linen Exchange The facility administrator shall develop and implement Procedure 803 Bedding and Linen site specific written policies and procedures for the Exchange scheduled exchange of laundered bedding and linen issued to each youth housed. Washable items such ☒ ☐ ☐ Interviews with youth confirm they are as sheets, mattress covers, pillow cases and towels exchanging linen each week. They can shall be exchanged for clean replacement at least receive clean linen if needed prior to once each week. exchange day. The covering blanket shall be cleaned or laundered Policy 811.3 ☒ ☐ ☐ once a month. 1510 FACILITY SANITATION, SAFETY AND Policy 813 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Procedure 809 Facility Sanitation, Safety, written policies and site-specific procedures for the and Maintenance maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 49 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☒ ☐ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☒ ☐ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☒ ☐ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☒ ☐ ☐ in the facility in a manner that allows contact with Violation minors. 7088 Fresno Probation Juvenile Justice Campus Detention JH PRO 23-24 Page 50 of 50 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7088 FACILITY: Fresno County Juvenile Justice Campus: Detention TYPE: JH RC: 300 FIELD REPRESENTATIVE: Shay Molennor DATE: August 24, 2023 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Building 702 Pre- Holding 2001 1 1 (1) 1 1 1 Booking Holding 1 5 (5) 100” bench 1 1 1 Booking Holding 2001 6 1 (6) 67.5 sq. ft. 1 1 1 Holding 2 7 (14) 140 sq. ft. 1 1 1 Safety 3 1 (3) 1 Note: Two showers and two fountains are in the booking area. The safety rooms have floor toilets. Court Holding 2001 1 5 (5) 102” bench Staging Holding 2001 1 10 (10) 186” bench Medical Holding 2001 2 4 (8) 78” bench 1 1 1 Building 703 Unit B Single 2001 30 1 1 30 78 sq. ft. 1 1 1 Note: Five showers and two sinks are in the housing unit dayroom. The dayroom is 3,444 sq. ft. Two small recreation areas are located off each side of the housing unit measuring 767 sq. ft. Two classrooms at 712 sq. ft. each for 19 students. During the inspection, Unit B was a female unit housing Detention, Commitment, and SYTF youth. Unit C Single 2001 30 1 1 30 78 sq. ft. 1 1 1 Note: Five showers and two sinks are in the housing unit dayroom. The dayroom is 3,444 sq. ft. Two small recreation areas are located off each side of the housing unit measuring 767 sq. ft. One classroom is 712 sq. ft. for 19 students and one is 358 sq. ft. for seven students. During the inspection, Unit C was vacant. Unit D Single 2001 30 1 1 30 78 sq. ft. 1 1 1 Note: Five showers and two sinks are in the housing unit dayroom. The dayroom is 3,444 sq. ft. Two small recreation areas are located off each side of the housing unit measuring 767 sq. ft. Two classrooms at 712 sq. ft. each for 19 students. During the inspection, Unit D was a male unit housing Detention and Commitment youth. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7088 Fresno Probation Juvenile Justice Campus Detention JH LASE 23-24 - 1 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Unit E Single 2001 30 1 1 30 78 sq. ft. 1 1 1 Note: Five showers and two sinks are in the housing unit dayroom. The dayroom is 3,444 sq. ft. Two small recreation areas are located off each side of the housing unit measuring 767 sq. ft. Two classrooms at 712 sq. ft. each for 19 students. During the inspection, Unit E was vacant. Unit F Single 2001 30 1 1 30 78 sq. ft 1 1 1 Note: Five showers and two sinks are in the housing unit dayroom. The dayroom is 3,444 sq. ft. Two small recreation areas are located off each side of the housing unit measuring 767 sq. ft. One classroom is 712 sq. ft. for 19 students and one classroom is 298 sq. ft. for five students. During the inspection, Unit F was a male unit housing SYTF youth. Unit G Single 2001 30 1 1 30 78 sq. ft. 1 1 1 Note: Five showers and two sinks are in the housing unit dayroom. The dayroom is 3,444 sq. ft. Two small recreation areas are located off each side of the housing unit measuring 767 sq. ft. Two classrooms at 712 sq. ft. each for 19 students. During the inspection, Unit G was a male unit housing Detention and Commitment youth. Unit H Single 2001 30 1 1 30 78 sq. ft. 1 1 1 Note: Five showers and two sinks are in the housing unit dayroom. The dayroom is 3,444 sq. ft. Two small recreation areas are located off each side of the housing unit measuring 767 sq. ft. One classroom is 712 sq. ft. for 19 students, and one is 298 sq. ft. for five students. During the inspection, Unit H was a male unit housing Commitment youth. Unit J Single 2001 30 1 30 70 sq. ft. 1 1 1 Safety 2001 2 1 (2) 70 sq. ft. Note: Six showers, one ADA bathroom, and two sinks are in the housing unit dayroom. The dayroom is 3,444 sq. ft. Two small recreation areas are located off each side of the housing unit measuring 699 sq. ft. Two classrooms at 712 sq. ft. each for 19 students. During the inspection, Unit J was a special needs male unit housing Detention, Commitment, and SYTF youth. Building 709 Note: Building 709 is located on the commitment side of the campus. Sixty detention beds were allocated to Building 709 to bring the rated capacity for Detention to 300 and Commitment rated capacity to 120. This change was made so the Commitment rated capacity would not exceed 125, which requires an annual inspection pursuant to WIC 886.5. At the time of the inspection, the building was vacant. 9A Single 2001 30 1 1 30 70 sq. ft. 1 1 1 9B Single 2001 30 1 1 30 70 sq. ft. 1 1 1 Note: Five showers and two sinks are in each housing unit dayroom. The dayroom is 2806 sq. ft. in each housing unit. There is an outside recreation measuring 940 sq. ft. outside each housing unit. In addition, there is an enclosed outdoor recreation area by the classrooms. Two classrooms measuring 724 sq. ft. each for 20 students are located adjacent to the enclosed recreation area. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7088 Fresno Probation Juvenile Justice Campus Detention JH LASE 23-24 - 2 - J460 LAS JUV-05.dot (rev.12/2022) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7088 FACILITY NAME: Fresno County Juvenile Justice Campus: Detention FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That X Apply): FIELD REPRESENTATIVE: Shay Molennor DATE: August 24, 2023 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of X youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending 2 Pre-booking cells. admission to juvenile hall as specified in Section 6 Holding cells. 1230.1.2; In each juvenile hall, camp and ranch, space used X for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X Located in the booking area. 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area X per youth; 2. Provide no less than 45 square feet of floor space X and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the X youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 7088 Fresno Probation Juvenile Justice Campus Detention JH PHY 23-24 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy X sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. Units rated for 30 youth. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy X sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or X other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. All sleeping rooms contain a combination unit. Locked sleeping rooms shall be equipped with an X individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or X slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or All view panels are 12” by 33”. slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or All view panels are 12” by 33”. slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7088 Fresno Probation Juvenile Justice Campus Detention JH PHY 23-24 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; X 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no more than 30 youth; X 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section X 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for X facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like X surface. 1.2 The required recreation area shall contain no X single dimension less than 40 feet. 7088 Fresno Probation Juvenile Justice Campus Detention JH PHY 23-24 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow X compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide X security. 4. Access must be provided to a toilet, wash basin X and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall X be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk X and work area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to X emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small X group educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 X inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified X in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls X for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the X room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; X and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches X and 32 inches as measured from the bottom of the food pass to the floor. 7088 Fresno Probation Juvenile Justice Campus Detention JH PHY 23-24 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical X examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with The four medical examination rooms in the no single dimension less than 7 feet; core portion of the facility contain less than 144 sq, ft. of floor space. The four medical X examination rooms located on the commitment side contain more than 144 sq. ft. 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a X minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the X same room without appropriate visual barrier. 1230.1.17 Visiting space. Contact and non-contact visiting space provided. Space shall be provided in all juvenile facilities for in- X person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, X bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with X a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 7088 Fresno Probation Juvenile Justice Campus Detention JH PHY 23-24 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms X and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting X in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. Rooms provided on each living unit. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably X furnished interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified X in Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 7088 Fresno Probation Juvenile Justice Campus Detention JH PHY 23-24 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain X as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security shall be provided as specified in Section X 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation X areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 7088 Fresno Probation Juvenile Justice Campus Detention JH PHY 23-24 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. X Showers shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely X anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to X sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the X entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor X of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal X objects; 5. Firmly bonded to all padded surfaces to prevent X tearing or ripping; and, 6. Without any exposed seams susceptible to tearing X or ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is X seating for one person. 7088 Fresno Probation Juvenile Justice Campus Detention JH PHY 23-24 - 8 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile X facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F X 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of X security must be provided near each wash basin specified in these regulations. 7088 Fresno Probation Juvenile Justice Campus Detention JH PHY 23-24 - 9 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL-PURPOSE JUVENILE HALLS, AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7089 FACILITY NAME: Fresno County Juvenile Justice Campus: Commitment FACILITY TYPE: JH PERSON(S) INTERVIEWED: Lori Willits-Deputy Chief, Bryan Crump- Assistant Deputy Chief, Michael Farmer-Assistant Deputy Chief, Chris Maranian- Assistant Deputy Chief, Martin Sanchez- Assistant Deputy Chief, S. Herrera-Supervisor, C. Chang- Supervisor, V. Onate-Senior Juvenile Correctional Officer, R. Hinojoz-JCO-EBP, Joe Hammond-Alice Worsley school principal, Dulce Gonzalez-Wellpath Health Services Administrator, Rick Virk-Wellpath Mental Health Supervisor, male-age 18, male-age 19 FIELD REPRESENTATIVE: Shay Molennor DATE: August 22-24, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Policy 102 Annual Facility Inspection BUILDING AND GROUNDS Policy 102.3.1 Inspection and Evaluation of On an annual basis, or as otherwise required by law, Building and Grounds. each juvenile facility administrator shall obtain a documented inspection and evaluation from the October 4 and 8, 2021. following: (a) county building inspector or person designated by A building inspection was not completed in the Board of Supervisors to approve building safety; 2022. The agency indicated they made attempts to have this inspection conducted but Fresno County Public Works were re- ☒ ☐ instituting inspections after COVID restrictions and were not able to complete them. August 8 and 16, 2023 (Building Inspection Report was received during inspection with areas of non- compliance. The agency indicated the areas needing corrective action will be addressed by submitting maintenance work orders.) (b) fire authority having jurisdiction, including a fire June 27-28, 2023 clearance as required by Health and Safety Code Section (The agency has contracted with Fire ☒ ☐ ☐ 13146.1(a) and (b); System Solutions to conduct all necessary repairs indicated in the inspection.) 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 1 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) local health officer, inspection in accordance with Environmental: October 26-27, 2021. Health and Safety Code Section 101045; Medical/Mental Health: October 29, 2021. Nutrition: October 29, 2021. Environmental: October 26, 2022. (The agency submitted a letter to Fresno County Public Health on August 1, 2023, addressing areas of noncompliance. Policy issues have been addressed, cleaning and ☒ ☐ ☐ repairs have been made, and work orders have been submitted to address outstanding areas of noncompliance) Medical/Mental Health: November 14, 2022. Nutrition: November 8, 2022. (The agency submitted a letter to Fresno County Public Health on August 1, 2023, addressing areas of noncompliance) (d) county superintendent of schools on the adequacy of December 14, 2021. educational services and facilities as required in Section ☒ ☐ ☐ 1370; December 14, 2022. (e) juvenile court as required by Section 209 of the October 29, 2021. Welfare and Institutions Code; and, December 1, 2022. ☒ ☐ ☐ (f) the Juvenile Justice Commission as required by September 16 and 22, 2021. Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ Probation Commission as required by Section 240 of the May 27, 2022, and July 20, 2022. Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS Policy 103.3 (a) Appointment and Qualifications BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification A memorandum dated July 28, 2023, by letter confirming that all elements of regulation are met. Chief Probation Officer Kirk Haynes addressed all elements of this regulation. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, One Chief Deputy and four Assistant director or facility manager in charge of its program and Deputy Chiefs oversee the operations and employees. Such superintendent, director, facility employees of the Juvenile Justice Campus manager and other employees of the facility shall be (JJC). appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 103.3(b)(1) Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 103.3(b)(2) examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 2 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) adhere to the minimum standards for the selection Policy 103.3(b)(3) and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 103.3(b)(4) employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Policy 103.3(c) employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Policy 202 Staffing Plan Each juvenile facility shall: Policy 202.3 Staff Plan Requirements (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its Policy 202.3.1 (a) Responsibilities programming, to provide for safety and security of youth and staff, and meet established standards and Procedures 202 Staffing Plan regulations; The agency staff for their JH, Camp, and SYTF which are currently co-located on the detention side of the campus. The combined population was 99 on August 24, 2023. Population numbers: • 38 Detention • 41 Commitment ☒ ☐ ☐ • 20 SYTF The agency changes shifts every January. Reviewed weekly schedule for 2023, sequential shifts, and daily shift schedule. • 5 Administrators • 15 Supervisors • 34 Senior Juvenile Correctional Officers • 118 Juvenile Correctional Officers (Currently have 5 vacancies) • 7 Dietary Aides The agency is in compliance with this regulation. (b) ensure that no required services shall be denied Policy 202.3.1 (b) because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 202.3.1 (c) ☒ ☐ ☐ ensure adequate supervision of all staff members; (d) have a clearly identified person on duty at all times Policy 202.3.1 (d) who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 3 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) have at least one staff member present on each living Policy 202.3.1 (e) ☒ ☐ ☐ unit whenever there are youth in the living unit; (f) have sufficient food service personnel relative to the Policy 202.3.1 (f) and (g) number and security of living units, including staff qualified and available to: plan menus meeting nutritional Food services are provided by Trinity requirements of youth; provide kitchen supervision; direct Services Group. The facility has 7 dietary ☒ ☐ ☐ food preparation and servings; conduct related training aide staff who receive the food and monitor programs for culinary staff; and maintain necessary temperatures. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Policy 202.3.1 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other In addition to staff assigned to the housing support staff for the efficient management of the facility, units, the agency provides an appropriate and to ensure that youth supervision staff shall not be level of staff to operate booking, diverted from supervising youth; and, transportation, control, training, targeted case management, and evidenced-based programming. The agency is in compliance with this regulation. Wellpath provides medical coverage from 5:30 a.m. through 11:00 p.m. every day. Psychiatric services are provided two times ☒ ☐ ☐ per week, dental services are provided each Wednesday, and optometry services are provided two times a month. Wellpath provides mental health services from 8:00 a.m. through 11:00 p.m. every day. Services are provided by one Supervising clinician, three full-time clinicians, one part time clinician, and three PRN, as-needed clinicians. Contracts with Internal Services Division for Janitorial and facility-related requests for plumbing, HVAC, and structural issues. (h) assign sufficient youth supervision staff to provide Policy 202.3.1 (i)(2)(a) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls The facility is not a juvenile hall. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 4 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls The facility is not a Special Purpose (A) during hours that youth are awake, one wide- Juvenile Hall. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Policy 202.3.1 (i)(2)(a) (A) during the hours that youth are awake, one ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their Policy 202.3.1 (i)(2)(b) room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Policy 202.3.1 (i)(2)(c) members on duty at all times, regardless of the number of youth in residence, unless ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Policy 202.3.1 (i)(2)(d) duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio Policy 202.3.1 (i)(2)(e) required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Policy 202.3.1 (i)(2)(f) duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ Policy 202.5 Separation of Duties farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 5 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION A memorandum dated July 28, 2023, by AND TRAINING Chief Probation Officer Kirk Haynes addressed all elements of this regulation. (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to Policy 300 Youth Supervision and Staff their duties, including: Member Orientation (1) youth supervision duties; ☒ ☐ ☐ Policy 300.3 (l) The agency utilizes a Custody Training Officer to assist the new hire from the academic setting to performing as a Juvenile Correctional Officer with general duties. (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 300.3 (k) (3) the identity of their supervisor; ☒ ☐ ☐ Policy 300.3 (n) (4) the identity of persons who are responsible to Policy 300.3 (0) ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Policy 300.3 (p) ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Policy 300.3 (b) (b) Prior to assuming any responsibility for the Policy 300.3.1 Youth Supervision Staff supervision of youth, each youth supervision staff Member Additional Orientation member shall receive a minimum of 40 hours of facility- Requirements specific orientation, including: Reviewed Juvenile Justice Campus New Employee Training Packet/Log and training calendar from May 2023 for new hires. The agency trains on four modules which are certified by BSCC Standards and Training for Corrections. ☒ ☐ ☐ Module 1-JJC Familiarization Module 2-JJC Policy Review and Dailly Operations Module 3-Radio and Pod Familiarization Module 4-Incident Reports and JAS/Forms A staff with two years of experience was interviewed who indicated they felt the facility-specific training was comprehensive and the training staff were very supportive. (1) individual and group supervision techniques; ☒ ☐ ☐ Policy 303.3.1 (a) (2) regulations and policies relating to discipline and Policy 303.3.1 (b) rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 303.3.1 (c) (4) suicide prevention and response to suicide Policy 303.3.1 (d) ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 303.3.1 (e) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 6 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 303.3.1 (f) Staff are trained in trauma-informed (6) review of policies and procedures referencing ☒ ☐ ☐ approaches through the agency’s Case trauma and trauma-informed approaches; Management Policy, Youth Rights and Protection from Abuse Policy, and Counseling and Casework Services Policy. Policy 303.3.1 (g) (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Procedure Chapter 4 Emergency Planning Policy 303.3.1 (h) (8) routine security measures, including facility ☒ ☐ ☐ perimeter and grounds; Procedure Chapter 5 Youth Management Policy 303.3.1 (i) (9) crisis intervention and mental health referrals to ☒ ☐ ☐ mental health services; Procedure 700 Suicide Prevention and Intervention (10) documentation; and ☒ ☐ ☐ Policy 303.3.1 (j) Policy 303.3.1 (k) (11) fire/life safety training ☒ ☐ ☐ Procedure 401 Fire Safety Plan (c) Prior to assuming sole supervision of youth, each Policy 300.5 Juvenile Corrections Officer youth supervision staff member shall successfully Course Training Requirements complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section The BSCC Standard and Training for 6035. Corrections found the agency in compliance with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 300.5 supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 401 Fire and Life Safety Whenever there is a youth in a juvenile facility, there shall Youth supervision staff receive Fire and be at least one wide awake person on duty at all times Life Safety training through CORE. The who meets the training standards established by the ☒ ☐ ☐ memorandum as to staff training dated Board for general fire and life safety which relate June 28, 2023, by Chief Probation Officer specifically to the facility. Kirk Haynes confirmed compliance with this regulation. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 7 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 101 Juvenile Detention Manual All facility administrators shall develop, publish, and Policy 101.3 Responsibilities implement a manual of written policies and procedures that address, at a minimum, all regulations that are Policy 101.4 Policy and Procedures applicable to the facility. Such a manual shall be made Manual available to all employees, reviewed by all employees, and shall be administratively reviewed at a minimum Procedure 100 Juvenile Detention Manual every two years, and updated, as necessary. Those records relating to the standards and requirements set The agency embarked on an extensive forth in these regulations shall be accessible to the Board overhaul of their facility manual in on request. coordination with Lexipol. The manual is The manual shall include: divided into a policy section and a procedures section and is utilized by all ☒ ☐ ☐ agency custodial programs. The manual is made available to every staff member on the agency’s internal and external network for viewing and printing. All staff are required to review and acknowledge all policies and procedures and any revisions made. The agency is in compliance with this regulation. (a) table of organization, including channels of Policy 101.4 (a) communications and a description of job classifications; ☒ ☐ ☐ Policy 104 Organizational Structure and Responsibility (b) responsibility of the probation department, purpose of Policy 101.4 (b) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or Policy 104.6.2 General Agency ☒ ☐ ☐ Probation Committee, probation staff, school personnel Responsibilities and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Policy 101.4 (c) (d) initial orientation and training program for employees; ☒ ☐ ☐ Policy 101.4 (d) (e) initial orientation, including safety and security issues Policy 101.4 (e) and anti-discrimination policies, for support staff, contract ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Policy 101.4 (f) ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 101.4 (f)(1) (2) legal and proper care of youth; ☒ ☐ ☐ Policy 101.4 (f)(2) (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 101.4 (f)(3) (4) supply of information to the juvenile court and Policy 101.4 (f)(4) ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Policy 101.4 (f)(5) Policy 101.4 (g)(1-6) (g) ethical responsibilities; ☒ ☐ ☐ Policy 111.1 Code of Ethics (h) trauma-informed approaches; ☒ ☐ ☐ Policy 101.4 (h) (i) culturally responsive approaches; ☒ ☐ ☐ Policy 101.4 (i) (j) gender responsive approaches; ☒ ☐ ☐ Policy 101.4 (j) 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 8 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) a non-discrimination provision that provides that all Policy 101.4 (k) (1-2) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and Policy 608 Youth Nondiscrimination benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 101.4 (l) chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy 101.4 (m) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Policy 101.4 (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, Policy 607 Youth Rights-Protection from detecting and responding to such conduct and any ☒ ☐ ☐ Abuse retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 402 Fire Safety Plan The facility administrator shall consult with the local fire Procedure 401 Fire Safety Plan department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 402.3 (b) Fire Safety Plan with two-year retention of the inspection record; Policy 402.7 Inspections Procedure 401.2 (A) (2) Fire Prevention and Suppression Reviewed monthly fire and life safety inspections from September 2021 through ☒ ☐ ☐ August 2023. The agency was missing multiple months prior to February 2023. The agency provided documentation which included monthly life safety and fire extinguisher checks consistently since February 2023. The agency was given technical assistance to ensure a mechanism is in place to provide oversight for completion each month. (c) fire prevention inspections as required by Health and Policy 402.3 (c) Safety Code Section 13146.1(a) and (b); Procedure 401.2 (A) (3) Fire Prevention ☒ ☐ ☐ and Suppression (d) an evacuation plan; Policy 402.3 (d) ☒ ☐ ☐ Procedure 401.1 Emergency Evacuation Plan 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 9 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) documented fire drills not less than quarterly; Policy 402.3 (e) Procedure 401.6 Fire Drills The agency conducts two types of fire drills. Type I drills occur quarterly and consist of activating the emergency alarm and evacuation of youth and staff using primary evacuation routes. Type 2 drills ☒ ☐ ☐ include a verbal discussion between a supervisor and subordinate staff on fire alarms and evacuation procedures. Reviewed both Type I and Type 2 drills from September 2021 to August 2023. Provided technical assistance to alternate the times and days Type 1 drills are conducted as all were completed on the morning shift during the weekday. (f) a written plan for the emergency housing of youth in Policy 402.3 (f) the case of fire; and, Policy 400.12 Emergency Housing of ☒ ☐ ☐ Youth Procedure 400.7 Emergency Housing Plan (g) development of a fire suppression pre-plan in Policy 402.3 cooperation with the local fire department. ☒ ☐ ☐ Procedure 401.2 (B) Fire Prevention and Suppression 1326 SECURITY REVIEW Policy 403 Security Review Each facility administrator shall develop policies and Procedure 402 Security Review procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall A memorandum dated June 27, 2023, by include internal and external security, including, but not Lori Willits, Deputy Chief, addressed all limited to, key control, equipment, and staff training. elements of this regulation. The JJC has assigned Safety Representatives who inspect the facility monthly for security issues. Any reported issues requiring maintenance are tracked ☒ ☐ ☐ and relayed to on-site facility maintenance staff. These concerns and related resolutions are addressed at a bi-monthly management team meeting. Trackuracy is tracking software integrated into radios for staff safety. This replaced the previous system since the last inspection. Control panels are in the process of being updated throughout the facility. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 10 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1327 EMERGENCY PROCEDURES Policy 400 Emergency Procedures- Facilities The facility administrator shall develop facility-specific policies and procedures for emergencies that shall Procedure 400 Facility Emergency include, but not be limited to: A memorandum dated July 28, 2023, by Lori Willits, Deputy Chief, addressed all elements of this regulation. ☒ ☐ ☐ The JJC has assigned Safety Representatives who inspect the facility monthly for safety issues. Any reported issues requiring maintenance are tracked and relayed to on-site facility maintenance staff. These concerns and related resolutions are addressed at a bi-monthly management team meeting. Policy 400.3 (a) Emergency Procedures Policy 400.6 Response to Disturbances Policy 400.7 Riots Policy 400.8 Hostages (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Policy 400.9 Escapes Procedure 400.4 Hostage Situation Procedure 400.5 Escapes Procedure 400.6 Disasters Civil and Natural Policy 400.3 (b) Policy 400.10 Civil Disturbance Outside the (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ Detention Facility attack; Procedure 400.6 Disasters Civil and Natural Policy 400.3 (c) Policy 400.15 Fire (c) fire and natural disasters; ☒ ☐ ☐ Policy 400.16 Natural Disaster Procedure 400.6 Disasters Civil and Natural Policy 400.3 (d) (d) periodic testing of emergency equipment; ☒ ☐ ☐ Policy 400.18 Periodic Testing of Emergency Equipment Policy 400.3 (f) (e) emergency evacuation of the facility; and ☒ ☐ ☐ Policy 400.12 Emergency Housing of Youth 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 11 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 400.3 (g) Policy 400.14 Review of Emergency Procedures (f) a program to provide all youth supervision staff ☒ ☐ ☐ with an annual review of emergency procedures. Every January at shift change the agency provides an annual review of emergency procedures. The Supervisors and Seniors are required to periodically review with staff the agency’s emergency procedures. 1328 SAFETY CHECKS Policy 505 Youth Safety Checks Policy 505.3 (a-e) The facility administrator shall develop and implement policy and procedures that provide for direct visual Procedure 500 Youth Safety Check observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth Reviewed safety checks from January, are asleep or when youth are in their rooms, confined in July, and October 2022 and January 2023. holding cells or confined to their bed in a dormitory. The facility utilizes the Safety Watch Supervision is not replaced, but may be supplemented Program which is an electronic database by, an audio/visual electronic surveillance system used in conjunction with a computer scan designed to detect overt, aggressive or assaultive gun assigned to each officer who is behavior and to summon aid in emergencies. All safety designated to complete safety checks. The checks shall be documented with the actual time the safety check is electronically recorded at check is completed. ☒ ☐ ☐ the actual time completed. The Watch Commander reviews safety checks daily and ensures quality control. Any discrepancies require a special incident report. If the scan gun is not functioning paper checks will be utilized. Supervisors conduct random audits of these checks each shift. Provided technical assistance to ensure safety checks are random and varied and discrepancies are consistently documented as per their procedures. 1329 SUICIDE PREVENTION PLAN Policy 706 Suicide Prevention and Intervention The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and Procedure 700 Suicide Prevention, and procedures which delineate a Suicide Prevention Plan. Intervention Plan The plan shall consider the needs of youth experiencing ☒ ☐ ☐ past or current trauma. Suicide prevention responses Reviewed seven precautionary watch shall be respectful and in the least invasive manner sheets, special incident reports, and consistent with the level of suicide risk. The plan shall chronological reports made by probation, include the following elements: medical, and mental health. The agency is in compliance with this regulation. (a) Suicide prevention training as required in Section Policy 706.4 (a) Suicide Prevention Plan 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Policy 706.4 (b) (1) Precautionary Protocols ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at Policy 706.5 Screening for Suicide Risk intake and as needed during detention. (2) All youth supervision staff who perform intake Policy 706.4 (b) (2) processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 12 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) All youth who have been identified during the Policy 706.4 (b) (3) intake screening process to be at risk of suicide shall ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to Policy 706.4 (b) (4) ensure the youth’s safety pending the behavioral/mental health assessment. Policy 706.6 Precautionary Protocols Policy 706.7 Precautionary Watch Sheets ☒ ☐ ☐ Protocols include room and clothing searches, removal of bedding, and use of a suicide blanket or suicide smock if behavior warrants. (c) Referral process to behavioral/mental health staff for Policy 706.4 (c) ☒ ☐ ☐ assessment and/or services. (d) Procedures for monitoring of youth identified at risk Policy 706.4 (d) for suicide. ☒ ☐ ☐ Staggered/Unpredictable and Constant Watch are two protocols utilized by the agency to monitor youth at risk of suicide. (e) Safety Interventions Policy 706.4 (e) (1) Procedures to address intervention protocols for ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: (A) Housing consideration ☒ ☐ ☐ Policy 706.4 (e) (1) (a) (B) Treatment strategies including trauma- Policy 706.4 (e) (1) (b) informed approaches ☒ ☐ ☐ An Individualized Suicide Precautionary Treatment Plan (ISPTP) is completed for youth placed on precautionary watch. (2) Procedures to instruct youth supervision staff Policy 706.4 (e) (2) how to respond to youth who exhibit suicidal ☒ ☐ ☐ behaviors. (f) Communication Policy 706.4 (f) (1) (1) The intake process shall include communication with the arresting officer and family guardians At the time of inspection, the agency was regarding the youth’s past or present suicidal not communicating with the arresting ideations, behaviors or attempts. officer and family guardians as to this regulation. On August 31, 2023, questions were added to their case management ☒ ☐ ☐ system for law enforcement and parent/guardian as to current or past suicidal behavior. Reviewed the agency’s case management system in which these elements of the regulation were added to two separate tabs in the program. The agency corrected this issue and is in compliance with this regulation. (2) Procedures for clear and current information Policy 706.4 (f) (2) sharing about youth at risk for suicide with youth ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy 706.4 (g) (1) Attempts (1) Process for administrative review of the ☒ ☐ ☐ Policy 706.10 Debriefing of Critical circumstances and responses proceeding, during Incidents Related to Suicide Watch or and after the critical incident. Attempts 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 13 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Process for a debriefing event with affected Policy 706.4 (g) (2) ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Policy 706.4 (g) (3) ☒ ☐ ☐ youth. (h) Documentation Policy 706.4 (e) (1) (a) (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Policy 706.4 opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy100 Authority and Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ Policy 100.5 Reporting of Legal Actions of confinement, filed against persons or legal entities responsible for juvenile facility operation. There are no legal actions. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 512 Notification and Reporting OF A YOUTH WHILE DETAINED Requirements for In-Custody Deaths and Serious Illness or Injury of a Youth (1) Death of a Youth. (a) The facility administrator, in cooperation with Procedure 505 Notification and Reporting the health administrator and the behavioral/mental Requirements for In-Custody Deaths and health director, shall develop written policies and ☒ ☐ ☐ Serious Illness or Injury of a Youth procedures in the event of the death of a youth while Procedure detained, which include notifications to necessary parties, which may include the Juvenile Court, the There are no deaths or serious illnesses parent, guardian or person standing in loco parentis this inspection cycle. and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 512.3 In-Custody Death of a Youth the facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 512.3 the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 512.3 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 14 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Serious Illness or Injury of Youth. Policy 512.4 Serious Illness or Injury of In- (a) The facility administrator, in cooperation with Custody Youth the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 500 Youth Population Management Each juvenile facility shall submit required population Policy 500.3.1 Population Accounting and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 1101 Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy 501 Youth Admittance Policy The facility administrator shall develop and implement Procedure 507 Youth Admittance written policies and procedures for admittance of youth that emphasize respectful and humane engagement Reviewed the agency’s case management with youth, and reflect that the admission process may system, Pri.ms in which the booking be traumatic to youth who may have already ☒ ☐ ☐ process has 12 separate screens staff experienced trauma. Policies shall be trauma-informed, utilize to complete and document culturally relevant, and responsive to the language and admittance procedures. Reviewed recent literacy needs of youth. In addition to the requirements admissions which included documentation of Sections 1324 and 1430 of these regulations: elements of this regulation are met. The agency is in compliance. (a) the admittance process shall include: Policy 501.5 (1) Youth Admittance (1) Access to two free phone calls within one hour of Procedures admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Policy 501.8 Telephone Calls Policy 501.5 (2) Policy 501.9 Showering and Clothing (2) Offer of a shower; ☒ ☐ ☐ Exchange During interviews, the youth affirmed being offered a shower upon intake. Policy 501.5 (3) (3) Documented secure storage of personal ☒ ☐ ☐ belongings; Policy 501.7 Youth Property Control and Storage Policy 501.5 (4) Policy 501.10 Food Upon Arrival (4) Offer of food upon arrival; ☒ ☐ ☐ During interviews, the youth affirmed being offered food upon intake. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 15 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 501.5 (5) (5) Screening for physical and behavioral health Wellpath Medical provides a pre-booking and safety issues, intellectual or developmental ☒ ☐ ☐ Medical Triage Screening and a Receiving disabilities; Screening ideally within four to six hours of intake. (6) Screening for physical and developmental Policy 501.5 (6) disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Policy 501.5 (7) Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Policy 501.5 (8) (b) juvenile hall administrators shall establish written Policy 501.5 criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy 501.5 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform Youth will be advised by the population them of program guidelines and provide written ☒ ☐ ☐ officer or authorized backup of their screening criteria for inclusion and exclusion from the estimated length of stay. The Unit Senior program. will inform of program guidelines and screening criteria. (d) juvenile halls shall develop policies and procedures Policy 501.5 that advise any committed youth of the estimated length of his/her stay. Policy 501.5.3 Estimated Length of Stay ☒ ☐ ☐ For youth being detained pending court they are informed by the officer in the intake unit for boys or girls pod of the estimated length of stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 513 Screening for the Risk of Sexual ABUSE Abuse The facility administrator shall develop and implement Procedure 506 Screening for the Risk of written policies and procedures to reduce the risk of Sexual Abuse sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of ☒ ☐ ☐ Reviewed 10 SOGIE (Sexual Orientation, admission based on the following information: Gender Identity and Expression) questionnaires which are utilized to assess youth upon admission. The agency is in compliance with this regulation. Policy 513.5 (a) Screening for the Risk of (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Sexual Abuse (b) Gender nonconforming appearance or manner; or Policy 513.5 (b) identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 513.5 (c) (d) Age; ☒ ☐ ☐ Policy 513.5 (d) (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 513.5 (e) Policy 513.5 (f) (f) Physical size and stature; ☒ ☐ ☐ Policy 502.3 Classification Plan (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 513.5 (g) 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 16 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 513.5 (h) (i) Physical disabilities; ☒ ☐ ☐ Policy 513.5 (i) (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 513.5 (j) (k) Any other specific information about the individual Policy 513.5 (k) youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 513.4 Staff Members’ conversations with the youth during the admittance Responsibilities process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 513.3 Deputy Chief Responsibilities controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 510 Release The facility administrator shall develop and implement Procedure 512 Release written policies and procedures for release of youth from custody which provide for: ☒ ☐ ☐ The agency utilizes its case management system to track releases. A Release Authorization form and government ID are required for releases. A property release form is generated and signed by the youth. Policy 510.3 (a) Release Procedures (a) verification of identity/release papers; ☒ ☐ ☐ Policy 510.3 (b) (1-2) (b) return of personal clothing and valuables; ☒ ☐ ☐ (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Policy 510.3 (c) (d) notification to the facility health care provider in Policy 510.3 (d) accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; and, Prior to release the youth will be seen by medical staff if on duty. Youth will be given a two-week supply of prescribed psychotic medication and a fourteen-day prescription ☒ ☐ ☐ if given seven days’ notice of release. If no psychotropic medication is given, the youth will receive a 30-day prescription. An interview with medical staff confirmed compliance with this regulation. Policy 510.3 (e) (e) notification of school staff; ☒ ☐ ☐ An interview with school staff confirmed compliance with this regulation. Policy 510.3 (f) (f) notification of facility mental health personnel. ☒ ☐ ☐ Interview with mental health staff confirmed compliance with this regulation. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 17 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall develop and implement Policy 510.5 Post-Disposition Youth policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry Policy 523.3 Discharge Planning services including, but not limited to, medical and behavioral health, education, probation supervision and Transition meetings are held weekly for community-based services. youth who are committed to JJC. The parents and all collaborative partners are encouraged to participate. Interviews with collaborative partners indicate this is a primary duty in which they actively participate. The agency has developed a Transition ☒ ☐ ☐ Plan from the Juvenile Justice Campus which is a comprehensive resource guide that caters to each youth’s needs. Within this guide, information is provided for local schools, community-based resources, and mental health services so the youth and parents can access them upon release. Reviewed calendars with scheduled meetings for April and August of 2023 and documents outlining the transition meeting process. The agency is in compliance with this regulation. The facility administrator shall develop and implement Policy 510.4 Furlough Releases written policies and procedures for the furlough of youth from custody. The agency has detailed furlough ☒ ☐ ☐ procedures which include earned and special needs furloughs. 1352 CLASSIFICATION Policy 502 Youth Classification The facility administrator shall develop and implement Policy 502.3 Classification Plan written policies and procedures on classification of youth ☒ ☐ ☐ for the purpose of determining housing placement in the Procedure 514 Youth Classification facility. Such procedures shall: (a) provide for the safety of the youth, other youth, Policy 502.3 (a) facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 502.3 (b) ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 502. 3 (c) (1-8) admittance to the facility; classification factors shall include, but not be limited to: age, maturity, The Booking Officer, in consultation with sophistication, emotional stability, program needs, legal the Senior JCO, will be responsible for the status, public safety considerations, medical/mental initial classification of all youth. An initial health considerations, gender and gender identity of the classification form, an assessment of the ☒ ☐ ☐ youth; youth’s condition, and an interview with the youth are utilized to make this determination. Upon booking the youth will be classified prior to receiving a housing assignment. The agency is in compliance with this regulation. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 18 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) provide for periodic classification reviews, including Policy 502.3 (d) provisions that consider the level of supervision and the youth's behavior while in custody; and, Policy 502.6 Periodic Classification Reviews Program SJCO will conduct periodic classification reviews to assess youth’s behavior and required level of supervision. Youth housed in the Special Needs ☒ ☐ ☐ Housing Unit for more than 30 days will have their classification status reviewed and will continue every 30 days by the facility’s Population Control Officer. Reviewed a Request for Classification Modification dated August 21, 2023. The written request was submitted to an Assistant Deputy Chief with information to support a housing change. In this instance, the recommendation was approved. (e) provide that facility staff shall not separate youth Policy 502.3 (e) (1-12) from the general population or assign youth to a single occupancy room based solely on the youth's actual or Policy 502.3 (f) perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual Policy 502.7 Separation orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 502.3 (g) transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 514 Transgender and Intersex Youth The facility administrator shall develop written policies Procedure 509 Intersex and Transgender and procedures ensuring respectful and equitable ☒ ☐ ☐ Youth treatment of transgender and intersex youth. The policies shall provide that: The agency will provide re-entry and reintegration services to TCNCI youth. (a) Facility staff shall respect every youth’s gender Policy 514.3 Deputy Chief Responsibilities identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the Policy 514.3 (a) youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 514.3 (b) themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 19 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facility staff shall house youth in the unit or room that Policy 514.3 (c) best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 514.3 (d) and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 514.3 (e) necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 514.6 Transgender and Intersex youth for the purpose of determining the youth’s Searches anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 503 Orientation The facility administrator shall develop and implement Procedure 502 Youth Orientation written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal Youth are provided with a Youth information shall be provided and supplemented with Orientation Information Brochure and brief video orientation if feasible. Provision shall be made to orientation upon booking. Upon being provide accessible orientation information to all detained assigned a housing unit the youth view a youth including those with disabilities, limited literacy, or video and is provided with a detailed English language learners. Orientation shall include ☒ ☐ ☐ orientation. information that addresses: Reviewed 10 orientation packets which consisted of the Youth Orientation Form and Youth Bill of Rights which are signed by the youth and staff. In addition, reviewed 10 Youth Re-Orientation forms which are used quarterly to re-orientate youth. (a) facility rules including contraband and searches and Policy 503.4 (a) ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions Policy 503.4 (b) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 503.4 (c) (1-7) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 503.4 (d) (e) the existence of the grievance procedure, the steps Policy 503.4 (e) that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 20 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) access to legal services and information on the Policy 503.4 (f) ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental Policy 503.4 (g) ☒ ☐ ☐ health care; (h) access to education, religious services, and Policy 503.4 (h) ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 503.4 (i) (j) opportunity for personal hygiene and daily showers Policy 503.4 (j) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 503.4 (k) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 503.4 (l) ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 503.4 (m) ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 503.4 (n) (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 503.4 (o) (p) non-discrimination policy and the right to be free from Policy 503.4 (p) physical, verbal or sexual abuse and harassment by other youth and staff; Policy 608 Youth Nondiscrimination ☒ ☐ ☐ Policy 607 Youth Rights-Protection from Abuse (q) availability of services and programs in a language Policy 503.4 (q) ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 503.4 (g) education, programming and work assignments; ☒ ☐ ☐ The youth are orientated to have their request submitted and evaluated by the Program SJCO. (s) a process for which parents/guardians receive Policy 503.4 (g) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked A Parent-Guardian JJC Information questions and provides contact information for the Brochure is made available in the visiting facility, medical, school and mental health; and, area. The Senior in the housing unit ☒ ☐ ☐ contacts the parent and provides contact information and answers frequently asked questions. (t) a process by which youth may request access to Title Policy 503.4 (g) ☒ ☐ ☐ 15 Minimum Standards for Juvenile Facilities. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 21 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354 SEPARATION Policy 603 Youth Separation The facility administrator shall develop and implement Policy 603.3 Youth Separation written policies and procedures that address: Requirements Procedure 603 Youth Separation Reviewed 15 instances from September 2022 to July 2023 in which the youth chose to self-separate. These instances were ☒ ☐ ☐ documented in a chronological entry in the case management system. The majority were for needing rest. Provided the agency with technical assistance to address in their procedures the distinction between Room Separation and Room Separation resulting in Room Confinement. In addition, to clarify the procedures to follow as to separation for disciplinary consequences. (a) separation of youth for reasons that include, but are Policy 603.3 (a-d) not be limited to, medical and mental health conditions, ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 603.3 (1-2) ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 603.3 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 603.3 ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Policy 603.3 separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains ☒ ☐ ☐ Policy 603.3 necessary. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 22 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Policy 602 Room Confinement. (a) The facility administrator shall develop and Policy 602.3 Separation from Other Youth implement written policies and procedures addressing the confinement of youth in their room that are Procedure 600 Room Confinement consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement Reviewed 15 instances of room shall be accomplished in accordance with the following confinement which consisted of guidelines: documentation outlined in the Room Confinement Report, Special Incident Report, and Safety Watch Log. Nine of the incidents involved fights, three involved assaultive behavior, and three involved a safety and security threat. Upon placement in room confinement staff are required to give goals and document in random ☒ ☐ ☐ intervals not to exceed fifteen minutes to reintegrate youth into the regular population. The majority were reintegrated within two hours. Provided agency with technical assistance to ensure documentation is consistently filled out and routinely audited for required documentation. In addition, as the agency has combined all facility programs on the same side of the campus it is important to clearly track room confinement for each program. The agency is in compliance with this regulation. (1) Room confinement shall not be used before Policy 602.3 (a) other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 602.3 (b) purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy 602.3 (c) that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy 602.3.5 (a) Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 602.3.5 (a) (1) (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 602.3.5 (a) (2) (3) Develop an individualized plan that includes the Policy 602.3.5 (a) (3) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 602.3.5 (b) four hours, staff shall do each of the following: ☒ ☐ ☐ No instances of room confinement reviewed were extended beyond four hours. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 23 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) Document the reasons for room confinement Policy 602.3.5 (b) (1) and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 602.3.5 (b) (2) the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 602.3.5 (b) (3) facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 602.3.5 (b) (3) (a) single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Policy 602.3.5 (b) (3) (b) ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 602.3.5 (b) (3) (c) conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 602.3.5 (b) (3) (d) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 602.3.5 (b) (3) (e) placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 504 Case Management The facility administrator shall develop and implement Procedure 508 Case Plan Procedure written policies and procedures for assessment and case planning. Reviewed 10 Case Assessment/Case Plan forms, Individualized Case Plans, and 30- day case plan updates. A Case Plan will be completed after the youth is orientated to ☒ ☐ ☐ the facility. Officers will identify three objectives to be addressed during a 30-day period and reviewed every 30 days. An outcome summary will be completed on each youth prior to release to assess the achievement of designated goals and objectives. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 24 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: Policy 504.3 Institutional Assessment and The assessment is based on information collected Case Plan during the admission process with periodic review, which includes the youth's risk factors, needs and Policy 504.5 Counseling and Casework ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 504.3 (b) (1) (1) A case plan shall be developed for each youth ☒ ☐ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Policy 504.3 (b) (2) ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Policy 504.3 (b) (2) (a) ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy 504.3 (b) (2) (b) a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 503.4 (b) (3) the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Policy 504.3 (b) (4) subject to existing resources, shall be developed for post dispositional youth in accordance with Section The Outcome Summary is completed prior 1351; and, to the youth’s release to assess the youth’s progress towards meeting the case plan ☒ ☐ ☐ objectives and goals. Transition meetings are held weekly for youth who are committed to JJC. The parent and all collaborative partners are encouraged to participate. (5) in as much as possible and if appropriate, the Policy 504.3 (b) (5) plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy 604 Counseling and Casework Services The facility administrator shall develop and implement written policies and procedures ensuring the availability Procedure 604 Counseling and Casework of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: Facility staff will utilize the Case Plan to provide youth with essential programming. ☒ ☐ ☐ Reviewed 10 chronological entries from the case management system which document staff assisting youth with their concerns, accessing services, or making contact with others outside the facility. . (a) youth will receive assistance with needs or concerns Policy 604.3 Counseling Supervisor that may arise; Responsibilities ☒ ☐ ☐ Policy 604.3 (a) (1) 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 25 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) youth will receive assistance in requesting contact Policy 604.3 (a) (3) with parents, other supportive adults, attorney, clergy, probation officer, or other public official; and, ☒ ☐ ☐ Request to See forms are in the housing unit dayroom for youth to utilize to contact whom they wish to speak. (c) youth will be provided access to available resources Policy 604.3 (a) (2) to meet the youth’s needs. ☒ ☐ ☐ Facility staff will utilize the Case Plan to provide youth with essential programming. 1357 USE OF FORCE Policy 507 Use of Force The facility administrator, in cooperation with the Procedure responsible physician, shall develop and implement 511 Use of Force Procedure written policies and procedures for the use of force, which may include chemical agents. Force shall never be applied as punishment, discipline, retaliation or Reviewed 15 reports covering four Use of treatment. Force Incidents. The reports involved youth (a) At a minimum, each facility shall develop policies and engaging in fights or procedures which: aggressive/threatening behavior. The incident report template the agency utilizes ☒ ☐ ☐ assists staff in providing all the required documentation as to the type of force used, use of mechanical restraints, reason for use, chemical aftercare, parental notification, medical and mental health notification, and their follow-up response. Staff document efforts to de-escalate or utilize lesser uses of force. Reports also include a video review of the incident and review by the administration. (1) restricts the use of force to that which is deemed Policy 507.3 Use of Force reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including Policy 507.3.2 Alternative Tactics-De- both physical and non-physical options and define escalation when those force options are appropriate. ☒ ☐ ☐ Policy 507.3.8 Pain Compliance Techniques Policy 507.4 Use of Chemical Agents (3) describe force options or techniques that are Policy 507.3.9 Restrictions on the Use of a expressly prohibited by the facility. Carotid Hold ☒ ☐ ☐ Policy 507.3.10 Restrictions on the Use of a Choke Hold Policy 507.3.11 Positional Asphyxia (4) describe the requirements of staff to report any Policy 507.3.4 Duty to Intercede inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Policy 507.3.6 Duty to Report Excessive Use of Force 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 26 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that Policy 507.6 Reporting the Use of Force includes time period and procedure for documenting and reporting the use of force, including reporting Policy 507.9 Reporting Format, Review requirements of management and line staff and and Procedures procedures for reviewing and tracking use of force incidents by supervisory and or management staff, Policy 507.9.2 Trauma Mitigation which include procedures for debriefing a particular incident with staff and/or youth for the purposes of An interview with a Watch Commander training as well as mitigating the effects of trauma that indicated after each incident the video is may have been experienced by staff and /or the youth reviewed and an email is sent to ☒ ☐ ☐ involved. administration and supervisors. This Watch Commander then showed a few of these emails which outline the incident and advise if training is needed. Post-incident a verbal debrief is conducted with staff. In addition, the youth will be de-briefed by the Watch Commander or Senior. Recommended that the agency consistently document these de-briefs as part of their report process. (6) Include an administrative review and a system for Policy 507.9.1 Use of Force Review ☒ ☐ ☐ investigating unreasonable use of force. Committee (7) define the role, notification, and follow-up Policy 507.6.1 Required Notifications procedures required after use of force incidents for ☒ ☐ ☐ medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on pregnant Policy 507.3.1 Use of Force Limitations youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 507.4 Use of Chemical Agents option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize Policy 507.4.2 Deputy Chief ☒ ☐ ☐ chemical agents in the facility and the type, size and Responsibilities the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Policy 507.4.1 Chemical Agent Limitations there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy 507.4 Use of Chemical Agents timelines for decontamination from chemical agents. This shall include that youth who have been exposed Reports reviewed provided clear to chemical agents shall not be left unattended until documentation that youth are not left alone that youth is fully decontaminated or is no longer after being exposed to chemical agents. suffering the effects of the chemical agent. ☒ ☐ ☐ The template also has prompts to record the time chemical aftercare starts and ends. Provided technical assistance to the agency to also document any statements made by the youth they are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Policy 507.6.1 Required Notifications procedures required after use of force incidents ☒ ☐ ☐ involving chemical agents for medical, mental health staff and parents or legal guardians. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 27 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) provide for the documentation of each incident of Policy 507.6 Reporting the Use of Force use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, Policy 507.9 Reporting Format, Review youth and staff involved, the date, time and location and Procedures of use, decontamination procedures applied and identification of any injuries sustained as a result of Interviews with youth who have been such use. involved in Use of Force Incidents or witnessed Use of Force incidents involving chemical agents indicate staff consistently ☒ ☐ ☐ announce yard check which is used to direct youth to assume a position on their stomach as a response to an emergency or incident which may result in use of force. Some youth indicated the staff also warn OC will be used, other youth indicated they did not hear the OC warning, only yard check. Recommended the agency clearly document why or why not an OC warning was given in the incident report. (c) Facilities shall develop policies and procedure which Policy 307 Chemical Agents Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate Policy 507.11 Training that address: (1) known medical and behavioral health conditions Policy 507.11 (h) ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 507.11 (k) ☒ ☐ ☐ application. (3) signs or symptoms that should result in Policy 507.11 (l) ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Policy 507.11 (h) ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 507.11 (m) ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Policy 507.11.2 Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 508 Use of Physical Restraints The facility administrator, in cooperation with the Policy 508.3 Use of Physical Restraints- responsible physician and mental health director, shall General Requirements develop and implement written policies and procedures for the use of restraint devices. Restraint devices Policy 508.4 Specific Duties of the Deputy include any devices which immobilize a youth's Chief extremities and/or prevent the youth from being ☒ ☐ ☐ ambulatory. Procedure 503 Use of Physical Restraints The agency had no use of restraints incidents as it pertains to this regulation. Video surveillance if available will be reviewed in use of restraint incidents. Physical restraints may be used only for those youth Policy 508.3 (c) and (c) (1) who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 28 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In no case shall restraints be used as punishment or Policy 508.3 (f) discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or Policy 508.3 (k) other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is Policy 508.8 Pregnant Youth prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 508.3 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 508.3 (d) (1-3) of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 508.3 (i) (1) retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 508.3 (i) (2) possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Policy 508.3 (i) to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 508.6 Documentation procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Policy 508.4 ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. Policy 508.6 (f) Provided agency with technical assistance ☒ ☐ ☐ to clearly clarify what are acceptable restraint devices as they pertain to this regulation. (d) signs or symptoms which should result in immediate Policy 508.4 ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 508.9 Training (j) ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 508.3 (j) restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 508.3 (l) 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 29 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 508.3 (h) exercising of extremities. ☒ ☐ ☐ Provided agency with technical assistance to clarify policy and procedures. 1358.5 USE OF RESTRAINT DEVICES FOR Policy 508.5 Use of Restraint Devices for MOVEMENT AND TRANSPORTATION Movement Within and Outside the Secure WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the Procedure 503.7 Use of Restraints for responsible physician and behavioral/mental health Movement Within and Outside the Facility director, shall develop and implement written policies and procedures for the use of restraint devices when the A review of incident reports involving the purpose is for movement or transportation within the use of mechanical restraints by staff facility that shall include the following: indicates their use was for assaultive or non-compliant behavior resulting in a safety or security issue. The youth were transported away from the incident to their rooms where the restraints were removed. Reports also indicate youth were not placed in mechanical restraints if staff were able to use the least restrictive means. ☒ ☐ ☐ The Restraint Report form is utilized to document the use of restraints for movement outside the facility. The form guides staff in making recommendations if restraints are to be used and what type of restraint is appropriate. Interviewed a Senior Juvenile Correctional Officer who oversees the transportation unit. He provided logbooks containing all forms from 2022 and 2023 for review. The agency is in compliance with this regulation. (a) identification of acceptable restraint devices, staff Policy 508.5 (a) approved to utilize restraint devices and the required ☒ ☐ ☐ 508.11 training. (b) the circumstances leading to the application of Policy 508.5 (b) ☒ ☐ ☐ restraints must be documented. (c) an individual assessment of the need to apply Policy 508.5 (c) restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 508.5 (d) with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 508.5 (e) accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 30 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES Policy 506 Safety Rooms (a) The facility administrator, and where applicable, in Procedure 510 Safety Rooms cooperation with the responsible physician, shall develop and implement written policies and procedures The facility program had no safety room governing the use of safety rooms, as described in Title placements. 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Policy 506.4 (a) (1-4) Safety Room nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ Procedures clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 506.4 (a) (5) designee, before a youth is placed into a safety ☒ ☐ ☐ room; (3) provide for continuous direct visual supervision Policy 506.4 (a) (6) and documentation of the youth's behavior and any ☒ ☐ ☐ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Policy 506.4 (a) (7) (a-b) ☒ ☐ ☐ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Policy 506.4 (a) (8) where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason for Policy 506.4 (a) (9) placement, including attempts to use less restrictive ☒ ☐ ☐ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be Policy 506.4 (b) ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less Policy 506.4 (b) (1) restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Policy 506.4 (b) (2) punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it Policy 506.4 (b) (3) compromises the mental and physical health of the ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety Policy 506.4 (c) room. After the youth has been held in the safety room ☒ ☐ ☐ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☐ ☐ Policy 506.4 (c) (1) (2) consult with mental health or medical staff, ☒ ☐ ☐ Policy 506.4 (c) (2) (3) develop an individualized plan that includes the Policy 506.4 (c) (3) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended Policy 506.4 (d) beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 31 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1360 SEARCHES Policy 509 Searches The facility administrator shall develop and implement Policy 509.8 Physical Plant Searches written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures Procedure shall provide that: 504 Searches Procedure Reviewed 11 strip search incidents for committed youth which were documented by a Special Incident Report and Seach ☒ ☐ ☐ Assessment and Authorization Form. All but two were for contraband involving weapons, drugs, suspected theft, and security items. Unauthorized items were found in two of the searches. Interviews with youth who were subjected to strip searches indicate they were conducted in private. Contraband was found on one of these youth interviewed. The agency is in compliance with this regulation. (a) Searches shall be conducted to ensure the safety Policy 509.1 and security of the facility, public, visitors, youth, and staff. ☒ ☐ ☐ The agency has detailed procedures to guide staff in conducting room, facility, visiting, body quadrant, and strip searches. (b) Searches shall be conducted in a manner that Policy 509.1 preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or Policy 509.2 as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy 509.4.1 Strip Searches and Modified searches shall comply with Penal Code Section 4030. Strip Searches ☒ ☐ ☐ Policy 509.4.2 Physical Body Cavity Searches (d) Physical body cavity searches shall only be Policy 509.4.2 Physical Body Cavity ☒ ☐ ☐ conducted by a medical professional. Searches (e) Any youth held after a detention hearing shall only Policy 509.4.1 be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 509.5 Transgender and Intersex ☒ ☐ ☐ comply with Section 1352.5. Youth Searches (g) Cross-gender pat-down searches and strip searches Policy 509.4.1 (d) are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 32 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE Policy 605 Youth Grievances The facility administrator shall develop and implement Policy 605.3 Access to the Grievance written policies and procedures whereby any youth may System appeal and have resolved grievances relating to any condition of confinement, including but not limited to Policy 608.4 (c) Reporting Discrimination health care services, classification decisions, program participation, telephone, mail or visiting procedures, Procedure 601 Youth Grievance food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be Reviewed grievances from July and no time limit on filing grievances. Policies and October 2022 and all eleven filed in 2023. procedures shall include provisions whereby the facility Four of which had the youth’s resolution manager ensures: granted. If a grievance involves staff issues video cameras will be reviewed. The agency was given technical assistance to ensure they track and review grievances within the required time frames as outlined in this regulation. In addition, as the agency has combined all facility programs on the ☒ ☐ ☐ same side of the campus it is important to clearly track grievances for each program. The agency is in compliance with this regulation. The youth who reported they had filed a grievance provided mixed reviews if they felt their concern was heard and fairly addressed. Some of these same youth interviewed were a part of the Youth Council which meets weekly to address issues and concerns they would like to change. Their concerns are addressed monthly with facility administration and supervisors. The Youth Council meetings are facilitated by Focus Forward, who also provides comprehensive programming services. (a) a grievance form and instructions for registering a Policy 605.3 (a) grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ All youth interviewed knew of the grievance process and the location of the forms in the housing unit. (b) the youth shall have the option to confidentially file Policy 605.3 (g) the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; All youth interviewed knew the location of the box to confidentially file grievances. (c) resolution of the grievance at the lowest appropriate Policy 605.3 (b) ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 605.3 (a) grievances within three (3) business days, grievances that relate to health and safety issues must be ☒ ☐ ☐ Policy 605.4.2 Timely Resolution of addressed immediately; Grievances (1) The youth may elect to be present to explain Policy 605.4.5 (a) State Requirements his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 605.4.5 (b) ☒ ☐ ☐ the facility administrator to assist the youth. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 33 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provision for a written response to the grievance Policy 605.3 (d) ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Policy 605.4.3 Appeals to Grievance grievance shall be heard by a person not directly Findings ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 605.4.2 Timely Resolution of business days unless circumstances dictate a longer Grievances ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy 605.6 Additional Provisions for methods to report sexual abuse and sexual harassment. Grievances Related to Sexual Abuse ☒ ☐ ☐ Policy 605.6.1 Emergency Grievances Related to Sexual Abuse Whether or not associated with a grievance, concerns Policy 605.4.5 (c) State Requirements of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 201 Report Preparation A written report of all incidents which result in physical Procedure 204 Report Preparation harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be Reviewed special incident reports for use maintained. Such written record shall be prepared by the ☒ ☐ ☐ of force, room confinement, separation, staff and submitted to the facility manager by the end of safety room placements, mechanical the shift, unless additional time is necessary and restraints and strip searches which authorized by the facility manager or designee. indicated the agency is in compliance with this regulation. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 511 Biological Samples and Print DNA SPECIMENS, SAMPLES, IMPRESSIONS Impressions (a) Pursuant to Penal Code Section 298.1 authorized Procedure 513 Biological Sample and Print law enforcement, custodial, or corrections personnel Impressions including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb Force will not be used unless ordered by or palm print impressions from individuals who are the Court. required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 511.6 Legal Mandates and Relevant reasonable force” shall be defined as the force that Laws an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 511.6 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 511.6 authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 34 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) If the use of reasonable force includes a cell Policy 511.6 extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 1001 Youth Educational Services (a) School Programs Policy 1001.3 School Programs The County Board of Education shall provide for the administration and operation of juvenile court schools in Annual review conducted December 15, conjunction with the Chief Probation Officer, or designee 2022, by Alternative Education Principals pursuant to applicable State laws. The school and facility for Kern County Superintendent of administrators shall develop and implement written policy Schools. and procedures to ensure communication and coordination between educators and probation staff. The agency has an MOU with the Fresno Culturally responsive and trauma-informed approaches County Superintendent of Schools dated should be applied when providing instruction. Education March 6, 2018, to ensure collaboration and staff should collaborate with the facility administrator to communication between school and use technology to facilitate learning and ensure safe probation staff. technology practices. The facility administrator shall request an annual review of each required element of the Met with Joe Hammond, the school program by the Superintendent of Schools, and a report principal, who indicated the school or review checklist on compliance, deficiencies, and regularly communicates with Probation corrective action needed to achieve compliance with this through regular meetings. These meetings section. Such a review, when conducted, cannot be include Behavior Management Team delegated to the principal or any other staff of any juvenile ☒ ☐ ☐ meetings, a leadership meeting with court school site. The Superintendent of Schools shall administration, a monthly collaborative conduct this review in conjunction with a qualified outside partner meeting, and transitional release agency or individual. Upon receipt of the review, the meetings for youth being released. facility administrator or designee shall review each item with the Superintendent of Schools and shall take School Staff: whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of • 6 teachers all youth in the facility. • 2 Special Education teachers • 1 school psychologist • 2 registrars • 1 automation specialist • 1 administrative specialist The school also provides services to the youth with specially assigned teachers who focus on assessment, instructional and transition support, and librarian duties. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 35 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Required Elements Policy 1001.3.1 Education Program The facility school program shall comply with the State Required Elements Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California The school principal indicated they have a Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ triage procedure to address attendance, establish and maintain learning environments that are grades, and credit recovery by having a physically, emotionally, and intellectually safe. Youth meeting with the student, teacher, and shall be provided a rigorous, quality educational program principal. This meeting helps build rapport that responds to the different learning styles and abilities to support the student’s success. of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 1001.3.1 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 1001.5 (a) Course of Study Education Code and include, but not be limited to, courses required for high school graduation. Students receive instruction in English Language Arts, history, science, math, physical education, welding, and ☒ ☐ ☐ horticulture. Reading and math intervention services are provided to youth. (2) Information and preparation for the High School Policy 1001.5 (b) Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 1001.5 (c) education and vocational opportunities. CTE courses are offered to all students ☒ ☐ ☐ including graduates. Online college courses are available through Fresno City College. (4) Administration of the High School Equivalency Policy 1001.5 (d) Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 1001.5 (e) who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. Math and reading intervention services are provided. (6) The minimum school day shall be consistent with Policy 1001.5 (f) State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Students attend 300 minutes of school education staff, must ensure that operational each day except Wednesday which is a ☒ ☐ ☐ procedures do not interfere with the time afforded for minimum day of 240 minutes. The school is the minimum instructional day. Absences, time out of in session year-round. During the summer class or educational instruction, both excused and session, the school day is 240 minutes. unexcused, shall be documented. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 36 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Education shall be provided to all youth regardless Policy 1001.5 (g) of classification, housing, security status, disciplinary or separation status, including room confinement, The school principal indicated if a youth is except when providing education poses an immediate unable to attend school the student will be ☒ ☐ ☐ threat to the safety of self or others. Education given work to complete in the housing unit. includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 1001.7 Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action The Behavior Management System in the school setting and be integrated into the facility's Handbook details expectations for students overall behavioral management plan and security and staff. A behavior matrix is provided for system. alternative means of correction. ☒ ☐ ☐ The school principal indicated youth are rarely suspended but if they are it will last no more than one day. A conference will be held with the student and parent as to the suspension. (2) School staff shall be advised of administrative Policy 1001.7 (a) decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 1001.7 (b) Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 1001.7 (c) education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 1001.6 Provisions for Special (1) State and federal laws and regulations shall be Populations observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 1001.6 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 1001.4 Educational Screening and (1) Youth shall be interviewed after admittance and a Admission ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 1001.4 (a) (B) Home Language Survey and the results of the Policy 1001.4 (b) ☒ ☐ ☐ State Test used for English language proficiency; 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 37 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) Needs and services of special populations as Policy 1001.4 (c) defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 1001.4 (d) (2) Youth will be immediately enrolled in school. Policy 1001.4 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 1001.4 education plan shall be developed for each youth within five school days. ☒ ☐ ☐ The Guidance Learning Specialist develops a plan for each student upon enrollment. (4) Upon enrollment, education staff shall comply with Policy 1001.4 the State Education Code and request the youth's records from his/her prior school(s), including, but not The Guidance Learning Specialist creates limited to, transcripts, Individual Education Program an Educational Plan for each student. The (IEP), 504 Plan, state language assessment scores, plan is reviewed with the students and ☒ ☐ ☐ immunization records, exit grades, and partial credits. staff. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 1001.8 (a) Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 1001.8 (b) provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 1001.8 Transition and Re-entry (1) The Superintendent of Schools and the Chief Planning Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 1001.10 Post Secondary Education (1) The school and facility administrator should, Opportunities whenever possible, collaborate with local post- secondary education providers to facilitate access to A College and Career Access Partnership educational and vocational opportunities for youth that Agreement Regarding Instructional considers the use of technology to implement these Services is implemented between the State ☒ ☐ ☐ programs. Center Community College District and its colleges and Fresno County Superintendent of Schools. The agreement includes dual enrollment and other online college coursework is available. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 38 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND Policy 1002 Programs, Exercise and EXERCISE. Recreation The facility administrator shall develop and implement Procedure 1002 Programs, Exercise and written policies and procedures for programs, ☒ ☐ ☐ Recreation recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 1002.3 Responsibilities programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each The agency has a Recreation Coordinator Saturday, Sunday or other non-school days, of which who oversees the programming and one hour shall be an outdoor activity, weather recreation schedule. Reviewed program ☒ ☐ ☐ permitting. schedules and observed programming occurring in the housing units by both probation staff and service providers. Interviews with the youth indicated they received program daily as required. A youth’s participation in programs, recreation, and Policy 1002.3 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 1002.3 ☒ ☐ ☐ be posted in the living units. There will be a written annual review of the programs, Policy 1002.3 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ A memorandum dated July 28, 2023, by relevant to the population. Lori Willits, Deputy Chief, addressed all elements of this regulation. (a) Programs. All youth shall be provided with the Policy 1002.6 Access to Programs opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, The agency has 5 Juvenile Correctional evidence-based, best practice interventions that are Officers who are assigned Evidenced- culturally relevant and linguistically appropriate, or pro- Based Programming duties. These staff social interventions and activities designed to reduce facilitate Thinking for Change and recidivism. These programs should be based on the Aggression Replacement Training (ART) youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ and assist community providers with the and 1356. Such programs may be provided under the co-facilitation of groups. The agency has direction of the Chief Probation Officer or the County partnered with several community-based Office of Education and can be administered by county organizations and service providers to partners such as mental health agencies, community ensure programming needs are met. based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 39 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; Programs provided include: (2) Management of Stress and Trauma; (3) Anger Management; • AA/NA (4) Conflict Resolution; • Boys and Girls Club (5) Juvenile Justice System; • Choices (6) Trauma-related interventions; • Loto Ministry (7) Victim Awareness; • Gang Redirection (8) Self-Improvement; • New Horizon Group Sessions (9) Parenting Skills and support; • SERI-Sierra Education and (10) Tolerance and Diversity; Research Institute (11) Healing Informed Approaches; • H.O.P.E (12) Interventions by Credible Messengers; • Youth for Christ (13) Gender Specific Programming; • Thinking for Change (Probation (14) Art, creative writing, or self-expression; Staff and GEO Group) (15) CPR and First Aid training; • Girls New Directions Treatment (16) Restorative Justice or Civic Engagement; Services (Wellpath) (17) Career and leadership opportunities; and, • Pre-Adolescent Services (18) Other topics suitable to the youth population. ☒ ☐ ☐ (Wellpath) • Floyd Farrow Substance Abuse Unit (Turn Behavioral Health Services) • Counseling and Psychotherapy Center -Sexual Offender Program Focus Forward provides re-entry services which consist of a 112-week family session, a parenting program called Bright Futures, Placement Services, Mentoring, and Youth Council Meetings. In addition, they provide monthly extracurricular activities which include excursions, youth outings, Parents United, and special activities at the facility. (b) Recreation. All youth shall be provided the opportunity Policy 1002.5 Access to Recreation for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy 1002.4 Access to Exercise opportunity for at least one hour of large muscle activity ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period not Policy 1002.7 Security and Supervision to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 1003 Religious Programs The facility administrator shall provide access to religious Procedure 1005 Religious Programs services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ The agency has a Chaplain who oversees allowed to participate in an activity outside of their room if institutional religious services. he/she elects not to participate in religious programs. Religious programs shall provide for: Policy 1003.9 (a) Religious Services and (a) opportunity for religious services and practices; ☒ ☐ ☐ Religious Counseling (b) availability of clergy; and, ☒ ☐ ☐ Policy 1003.9 (b) 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 40 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 1003.9 (c) (c) availability of religious diets. ☒ ☐ ☐ Policy 1003.6 Religious Diets and Meal Service 1373 WORK PROGRAM Policy 1004 Youth Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall ☒ ☐ ☐ be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy 1005 Youth Visitation The facility administrator shall develop and implement Procedure 1000 Youth Visitation written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Youth receive a copy of the visitation receive visits by parents, guardians or persons standing schedule in their orientation packet and the in loco parentis, and children of youth. Other family visiting hours are posted in the lobby. members, such as grandparents and siblings, and Parents/guardians are contacted by the supportive adults, may be allowed to visit with the Senior JCO in their assigned housing unit approval of the facility administrator or designee, and in to inform of visiting dates and times and conjunction with the youth’s case plan or in the best contacted again if the youth’s housing unit interest of the youth. changes. Visiting is made available Thursday ☒ ☐ ☐ through Sunday. Each housing unit has one hour of visiting on two specified days and times each week. Interviews with youth indicate visiting regularly occurs as scheduled. Youth indicated visiting was recently canceled due to a special event by a community- based organization and the time was not made up. Provided technical assistance to the agency to provide alternative means of visitation if special events conflict with visiting. The agency is in compliance with this regulation. All visits shall occur at reasonable times, subject only to Policy 1005.3.2 Visitation Requirements the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s Policy 1005.6 Denial or Termination of criminal history. The staff shall determine in each case, Visiting Privileges whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 1005.3.2 per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 41 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Provisions for special visits, in addition to the two-hour Policy 1005.8 Special Visits minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 1005.3.2 ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Policy 1006 Youth Mail The facility administrator shall develop and implement ☒ ☐ ☐ Procedure 1001 Youth Mail written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 1006.3 Mail Generally ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; Policy 1006.9 Youth Requests for Writing ☒ ☐ ☐ Materials (c) youth may correspond confidentially with state and Policy 1006.4 Confidential Correspondence federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 1006.6 Processing and Inspection of in (c), may be read by staff only when there is reasonable Mail by Staff Members ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 1007 Youth Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ Procedure 1003 Youth Telephone Access and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Policy 1008 Youth Access to Courts and Counsel The facility administrator shall develop written procedures ☒ ☐ ☐ to ensure the right of youth to have access to the courts Procedure 1004 Youth Access to Legal and legal services. Such access shall include: Services (a) access, upon request by the youth, to licensed Policy 1008.3 (a) Youth Access to Legal ☒ ☐ ☐ attorneys and their authorized representatives; Services (b) provision for confidential consultation with attorneys; Policy 1008.3 (b) ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Policy 1008.3 c) ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 600 Youth Discipline The facility administrator shall develop and implement The agency utilizes Character Count points written policies and procedures for the discipline of youth for their behavior management program. that shall promote acceptable behavior; including the use Discipline for minor rule violations can of positive behavior interventions and supports. Discipline ☒ ☐ ☐ include failure to earn points. For major shall be imposed at the least restrictive level which rule violations discipline imposed may be a promotes the desired behavior and shall not include loss of privileges, demotion of program corporal punishment, group punishment, physical or phase, and suspension of furloughs. psychological degradation. Deprivation of the following is not permitted: Policy 600.4 (a) Limitations on Disciplinary (a) bed and bedding; ☒ ☐ ☐ Actions (b) daily shower, access to drinking fountain, toilet and Policy 600.4 (h) ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 600.4 (e) 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 42 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) contact with parent or attorney; ☒ ☐ ☐ Policy 600.4 (s) (e) exercise; ☒ ☐ ☐ Policy 600.4 (l) (f) medical services and counseling; ☒ ☐ ☐ Policy 600.4 (p) (g) religious services; ☒ ☐ ☐ Policy 600.4 (t) (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 600.4 (o) (i) the right to send and receive mail; ☒ ☐ ☐ Policy 600.4 (f) (j) education; and, ☒ ☐ ☐ Policy 600.4 (t) (k) rehabilitative programming. ☒ ☐ ☐ Policy 600.4 (t) The facility administrator shall establish rules of conduct Policy 600.3 Deputy Chief Responsibilities and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy 601 Youth Discipline Process The facility administrator shall develop and implement Procedure 605 Youth Discipline Process written policies and procedures for the administration of discipline which shall include, but not be limited to: Reviewed 11 discipline process packages which include Re-direction Contract, Special Incident Report, and Due Process Hearing forms. Most incidents were for fighting. In five instances the youth declined a hearing. In three instances the ☒ ☐ ☐ original sanction was modified to a lesser sanction and in three instances the sanction was upheld. The agency was provided technical assistance to clearly track discipline now that all programs are on the same side of the campus. The agency is in compliance with the regulation. (a) designation of personnel authorized to impose Policy 601.3.1 (a) Youth Discipline ☒ ☐ ☐ discipline for violation of rules; Procedures (b) prohibiting discipline to be delegated to any youth; Policy 601.3.1 (b) ☒ ☐ ☐ Policy 208 Prohibition on Youth Control (c) definition of major and minor rule violations and their Policy 601.4 Minor Rule Violations consequences, and due process requirements; ☒ ☐ ☐ Policy 601.5 Major Rule Violations (d) trauma-informed approaches and positive behavior Policy 601.6 Guidelines for Disciplinary ☒ ☐ ☐ interventions; Sanctions (e) minor rule violations may be handled informally by Policy 601.4 Minor Rule Violations counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Policy 601.5.10 Disciplinary Appeals accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy 601.5 Major Rule Violations ☒ ☐ ☐ be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Policy 601.3 (b) (2) accommodations provided to youth with Policy 601.3 (g) disabilities, limited literacy, and English language ☒ ☐ ☐ learners; 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 43 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) hearing by a person who is not a party to the Policy 601.3 (c) ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 601.5.5 Evidence ☒ ☐ ☐ evidence and testimony; Policy 601.3 (f) (5) provision for youth to be assisted by staff in the ☒ ☐ ☐ hearing process; Policy 601.5.7 Staff Member Assistance (6) provision for administrative review. ☒ ☐ ☐ Policy 605.1.11 Administrative Review (g) violations that result in a removal from camp or Policy 601.6.1 State Law Guidelines for commitment program, but not a return to court, will Disciplinary Sanctions ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Wellpath HCD-210_Y-B-01 Infection DISEASES. Prevention and Control Program The health administrator/responsible physician, in The agency is in the process of updating its cooperation with the facility administrator and the local policy as to this regulation. health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, The Wellpath Health Administrator stated control and follow-up management of communicable the COVID testing plan for the facility was diseases. The policies and procedures shall address, developed in conjunction with the Fresno but not be limited to: County Department of Public Health, CDC, and California Department of Public Health. (a) Intake health screening procedures; ☒ ☐ ☐ (b) Identification of relevant symptoms; ☒ ☐ ☐ (c) Referral for medical evaluation; ☒ ☐ ☐ (d) Treatment responsibilities during detention; ☒ ☐ ☐ (e) Coordination with public and private community- ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ The policies and procedures shall be updated as necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 44 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES Well Path Policy HCD-210_Y-A-01 Access (EXCERPT) to Care The health administrator, in cooperation with the facility The agency is in the process of updating its administrator, shall develop policy and procedures to policy as to this regulation. establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and A locked box is accessible in living units for behavioral/mental health care services. the youth to confidentially convey requests for medical, dental, and mental health services. Wellpath is responsible for picking up confidential requests twice daily. The youth interviewed were aware of the ☒ ☐ ☐ confidential box and indicated they are seen timely after submitting a request. Youth indicated they could also directly ask medical staff or probation staff to be seen. Wellpath received accreditation in 2021 from the National Commission on Correctional Healthcare for its services provided at the Fresno Juvenile Justice Campus. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 801 Standard Facility Clothing Issue The youth’s personal clothing, undergarments and The clothing worn by the youth was footwear may be substituted for the institutional clothing observed to be in good repair, free of and footwear specified in this regulation. The facility has ☒ ☐ ☐ stains, and well-fitted. The youth the primary responsibility to provide clothing and interviewed indicated if they needed new footwear. Clothing provisions shall ensure that: underwear, outer clothing, or shoes, they could ask staff and they would receive the items. (a) Clothing is clean, reasonably fitted, durable, easily Policy 801.4 (a) ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 801.4 (b) ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Policy 801.4 (b) (1) (2) Outer garments; ☒ ☐ ☐ Policy 801.4 (b) (2) (3) New non-disposable underwear which shall Policy 801.4 (b) (3) ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Policy 801.4 (b) (4) ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by Policy 801.4 (c) local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Policy 801.4 (d) 1482 CLOTHING EXCHANGE Policy 803 Clothing Exchange The facility administrator shall develop and implement Procedure 805 Clothing Exchange written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless Interviews with youth confirm they are work, climatic conditions, or illness necessitates more ☒ ☐ ☐ receiving clean clothing daily. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 45 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1484 CONTROL OF VERMIN IN YOUTH’S Policy 805 Pest Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 806 Issuance of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility Procedure 807 Issuance of Personal Care administrator for the availability of personal hygiene ☒ ☐ ☐ Items items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 806.4 (a) (b) Toothpaste; ☒ ☐ ☐ Policy 806.4 (b) (c) Soap; ☒ ☐ ☐ Policy 806.4 (c) (d) Comb; ☒ ☐ ☐ Policy 806.4 (d) (e) Shaving implements; ☒ ☐ ☐ Policy 806.4 (e) (f) Deodorant; ☒ ☐ ☐ Policy 806.4 (f) (g) Lotion; ☒ ☐ ☐ Policy 806.4 (g) (h) Shampoo; and, ☒ ☐ ☐ Policy 806.4 (h) Policy 806.4 (i) An interview with a youth indicated (i) Post-shower conditioning hair products. ☒ ☐ ☐ supplies were low on shampoo and post- shower conditioning products. The agency indicated they would investigate the youth’s concerns. Youth shall not be required to share any personal care Policy 806.4 items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 807 Youth Hygiene There shall be written policies and site specific Policy 807.6 Youth Showers procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ Policy 807.7 Nail Care teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis Policy 807.8 Showering/Bathing, Oral and thereafter and given an opportunity to brush their teeth Other Personal Hygiene Items after each meal. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 46 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1487 SHAVING Policy 808 Shaving Youth shall have access to a razor daily, unless their Procedure 800 Shaving appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Policy 809 Hair Care Services Hair care services shall be available in all juvenile Procedure 801 Hair Care Services facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 810 Standard Bedding and Linen Issue Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ Procedure 802 Standard Bedding and area who is expected to remain overnight, shall include, Linen Issue but not be limited to: (a) One mattress or mattress-pillow combination which Policy 810.3 (a) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 810.3 (b) ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 810.3 (c) (d) One towel; and, ☒ ☐ ☐ Policy 810.3 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 810.3 (e) 1501 BEDDING LINEN EXCHANGE Policy 811 Bedding and Linen Exchange The facility administrator shall develop and implement Procedure 803 Bedding and Linen site specific written policies and procedures for the Exchange scheduled exchange of laundered bedding and linen issued to each youth housed. Washable items such as ☒ ☐ ☐ Interviews with youth confirm they are sheets, mattress covers, pillow cases and towels shall exchanging linen each week. They can be exchanged for clean replacement at least once each receive clean linen if needed prior to week. exchange day. The covering blanket shall be cleaned or laundered Policy 811.3 ☒ ☐ ☐ once a month. 1510 FACILITY SANITATION, SAFETY AND Policy 813 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Procedure 809 Facility Sanitation, Safety, written policies and site-specific procedures for the and Maintenance maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 47 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☒ ☐ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☒ ☐ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☒ ☐ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☒ ☐ ☐ in the facility in a manner that allows contact with Violation minors. 7089 Fresno Probation Juvenile Justice Campus Commitment CAMP PRO 23-24 Page 48 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL-PURPOSE JUVENILE HALLS, AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7095 FACILITY NAME: Fresno County Secure Youth Treatment Facility FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Lori Willits-Deputy Chief, Bryan Crump- Assistant Deputy Chief, Michael Farmer-Assistant Deputy Chief, Chris Maranian- Assistant Deputy Chief, Martin Sanchez- Assistant Deputy Chief, S. Herrera-Supervisor, C. Chang- Supervisor, V. Onate-Senior Juvenile Correctional Officer, R. Hinojoz-JCO-EBP, Joe Hammond-Alice Worsley school principal, Dulce Gonzalez-Wellpath Health Services Administrator, Rick Virk-Wellpath Mental Health Supervisor, Female-age 19, Male-age 19 FIELD REPRESENTATIVE: Shay Molennor DATE: August 22-24, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Policy 102 Annual Facility Inspection BUILDING AND GROUNDS Policy 102.3.1 Inspection and Evaluation of On an annual basis, or as otherwise required by law, Building and Grounds. each juvenile facility administrator shall obtain a documented inspection and evaluation from the October 4 and 8, 2021. following: (a) county building inspector or person designated by A building inspection was not completed in the Board of Supervisors to approve building safety; 2022. The agency indicated they made attempts to have this inspection conducted but Fresno County Public Works were re- instituting inspections after COVID ☒ ☐ ☐ restrictions and were not able to complete them. August 8 and 16, 2023. (Building Inspection Report was received during inspection with areas of non- compliance. The agency indicated the areas needing corrective action will be addressed by submitting maintenance work orders.) (b) fire authority having jurisdiction, including a fire June 27-28, 2023. clearance as required by Health and Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ (The agency has contracted with Fire System Solutions to conduct all necessary repairs indicated in the inspection.) 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 1 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) local health officer, inspection in accordance with Environmental: October 26-27, 2021. Health and Safety Code Section 101045; Medical/Mental Health: October 29, 2021. Nutrition: October 29, 2021. Environmental: October 26, 2022. (The agency submitted a letter to Fresno County Public Health on August 1, 2023, addressing areas of non-compliance. Policy issues have been addressed, cleaning and repairs have been made, and ☒ ☐ ☐ work orders have been submitted to address outstanding areas of noncompliance.) Medical/Mental Health: November 14, 2022. Nutrition: November 8, 2022. (The agency submitted a letter to Fresno County Public Health on August 1, 2023, addressing areas of non-compliance.) (d) county superintendent of schools on the adequacy of December 14, 2021. educational services and facilities as required in Section ☒ ☐ ☐ 1370; December 14, 2022. (e) juvenile court as required by Section 209 of the October 29, 2021. Welfare and Institutions Code; and, December 1, 2022. ☒ ☐ ☐ (f) the Juvenile Justice Commission as required by September 16 and 22, 2021. Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ Probation Commission as required by Section 240 of the May 27, 2022, and July 20, 2022. Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS Policy 103.3 (a) Appointment and Qualifications BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification A memorandum dated July 28, 2023, by letter confirming that all elements of regulation are met. Chief Probation Officer Kirk Haynes addressed all elements of this regulation. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, One Chief Deputy and four Assistant director or facility manager in charge of its program and Deputy Chiefs oversee the operations and employees. Such superintendent, director, facility employees of the Juvenile Justice Campus manager and other employees of the facility shall be (JJC). appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 103.3(b)(1) Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 2 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) require a medical evaluation and physical Policy 103.3(b)(2) examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 103.3(b)(3) and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 103.3(b)(4) employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Policy 103.3(c) employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Policy 202 Staffing Plan Each juvenile facility shall: Policy 202.3 Staff Plan Requirements (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its Policy 202.3.1 (a) Responsibilities programming, to provide for safety and security of youth and staff, and meet established standards and Procedures 202 Staffing Plan regulations; The agency staff for their JH, Camp, and SYTF which are currently co-located on the detention side of the campus. The combined population was 99 on August 24, 2023. Population numbers: • 38 Detention • 41 Commitment ☒ ☐ ☐ • 20 SYTF The agency changes shifts every January. Reviewed weekly schedule for 2023, sequential shifts, and daily shift schedule. • 5 Administrators • 15 Supervisors • 34 Senior Juvenile Correctional Officers • 118 Juvenile Correctional Officers (Currently have 5 vacancies) • 7 Dietary Aides The agency is in compliance with this regulation. (b) ensure that no required services shall be denied Policy 202.3.1 (b) because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 3 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to Policy 202.3.1 (c) ☒ ☐ ☐ ensure adequate supervision of all staff members; (d) have a clearly identified person on duty at all times Policy 202.3.1 (d) who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; (e) have at least one staff member present on each living Policy 202.3.1 (e) ☒ ☐ ☐ unit whenever there are youth in the living unit; (f) have sufficient food service personnel relative to the Policy 202.3.1 (f) and (g) number and security of living units, including staff qualified and available to: plan menus meeting nutritional Food services are provided by Trinity requirements of youth; provide kitchen supervision; direct Services Group. The facility has 7 dietary ☒ ☐ ☐ food preparation and servings; conduct related training aide staff who receive the food and monitor programs for culinary staff; and maintain necessary temperatures. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Policy 202.3.1 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other In addition to staff assigned to the housing support staff for the efficient management of the facility, units, the agency provides an appropriate and to ensure that youth supervision staff shall not be level of staff to operate booking, diverted from supervising youth; and, transportation, control, training, targeted case management, and evidenced-based programming. The agency is in compliance with this regulation. Wellpath provides medical coverage from 5:30 a.m. through 11:00 p.m. every day. Psychiatric services are provided two times ☒ ☐ ☐ per week, dental services are provided each Wednesday, and optometry services are provided two times a month. Wellpath provides mental health services from 8:00 a.m. through 11:00 p.m. every day. Services are provided by one Supervising clinician, three full-time clinicians, one part-time clinician, and three PRN, as-needed clinicians. Contracts with Internal Services Division for Janitorial and facility-related requests for plumbing, HVAC, and structural issues. (h) assign sufficient youth supervision staff to provide Policy 202.3.1 (i)(2)(a) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls The facility is not a juvenile hall. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 4 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls The facility is not a Special Purpose (A) during hours that youth are awake, one wide- Juvenile Hall. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Policy 202.3.1 (i)(2)(a) (A) during the hours that youth are awake, one ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their Policy 202.3.1 (i)(2)(b) room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Policy 202.3.1 (i)(2)(c) members on duty at all times, regardless of the number of youth in residence, unless ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Policy 202.3.1 (i)(2)(d) duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 5 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) in addition to the minimum staff to youth ratio Policy 202.3.1 (i)(2)(e) required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Policy 202.3.1 (i)(2)(f) duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ Policy 202.5 Separation of Duties farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION A memorandum dated July 28, 2023, by AND TRAINING Chief Probation Officer Kirk Haynes addressed all elements of this regulation. (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to Policy 300 Youth Supervision and Staff their duties, including: Member Orientation (1) youth supervision duties; ☒ ☐ ☐ Policy 300.3 (l) The agency utilizes a Custody Training Officer to assist the new hire from the academic setting to performing as a Juvenile Correctional Officer with general duties. (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 300.3 (k) (3) the identity of their supervisor; ☒ ☐ ☐ Policy 300.3 (n) (4) the identity of persons who are responsible to Policy 300.3 (0) ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Policy 300.3 (p) ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Policy 300.3 (b) (b) Prior to assuming any responsibility for the Policy 300.3.1 Youth Supervision Staff supervision of youth, each youth supervision staff Member Additional Orientation member shall receive a minimum of 40 hours of facility- Requirements specific orientation, including: Reviewed Juvenile Justice Campus New Employee Training Packet/Log and training calendar from May 2023 for new hires. The agency trains on four modules which are certified by BSCC Standards and Training for Corrections. ☒ ☐ ☐ Module 1-JJC Familiarization Module 2-JJC Policy Review and Dailly Operations Module 3-Radio and Pod Familiarization Module 4-Incident Reports and JAS/Forms A staff with two years of experience was interviewed who indicated they felt the facility-specific training was comprehensive and the training staff were very supportive. (1) individual and group supervision techniques; ☒ ☐ ☐ Policy 303.3.1 (a) (2) regulations and policies relating to discipline and Policy 303.3.1 (b) rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 6 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 303.3.1 (c) (4) suicide prevention and response to suicide Policy 303.3.1 (d) ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 303.3.1 (e) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; Policy 303.3.1 (f) Staff are trained in trauma-informed (6) review of policies and procedures referencing ☒ ☐ ☐ approaches through the agency’s Case trauma and trauma-informed approaches; Management Policy, Youth Rights and Protection from Abuse Policy, and Counseling and Casework Services Policy. Policy 303.3.1 (g) (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Procedure Chapter 4 Emergency Planning Policy 303.3.1 (h) (8) routine security measures, including facility ☒ ☐ ☐ perimeter and grounds; Procedure Chapter 5 Youth Management Policy 303.3.1 (i) (9) crisis intervention and mental health referrals to ☒ ☐ ☐ mental health services; Procedure 700 Suicide Prevention and Intervention (10) documentation; and ☒ ☐ ☐ Policy 303.3.1 (j) Policy 303.3.1 (k) (11) fire/life safety training ☒ ☐ ☐ Procedure 401 Fire Safety Plan (c) Prior to assuming sole supervision of youth, each Policy 300.5 Juvenile Corrections Officer youth supervision staff member shall successfully Course Training Requirements complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section The BSCC Standard and Training for 6035. Corrections found the agency in compliance with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 300.5 supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 401 Fire and Life Safety Whenever there is a youth in a juvenile facility, there shall Youth supervision staff receive Fire and be at least one wide awake person on duty at all times Life Safety training through CORE. The who meets the training standards established by the ☒ ☐ ☐ memorandum as to staff training dated Board for general fire and life safety which relate June 28, 2023, by Chief Probation Officer specifically to the facility. Kirk Haynes confirmed compliance with this regulation. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 7 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 101 Juvenile Detention Manual All facility administrators shall develop, publish, and Policy 101.3 Responsibilities implement a manual of written policies and procedures that address, at a minimum, all regulations that are Policy 101.4 Policy and Procedures applicable to the facility. Such a manual shall be made Manual available to all employees, reviewed by all employees, and shall be administratively reviewed at a minimum Procedure 100 Juvenile Detention Manual every two years, and updated, as necessary. Those records relating to the standards and requirements set The agency embarked on an extensive forth in these regulations shall be accessible to the Board overhaul of their facility manual in on request. coordination with Lexipol. The manual is The manual shall include: divided into a policy section and a ☒ ☐ ☐ procedures section and is utilized by the agency’s custodial programs. The manual is made available to every staff member on the agency’s internal and external network for viewing and printing. All staff are required to review and acknowledge all policies and procedures and any revisions made. The agency is in compliance with this regulation. (a) table of organization, including channels of Policy 101.4 (a) communications and a description of job classifications; ☒ ☐ ☐ Policy 104 Organizational Structure and Responsibility (b) responsibility of the probation department, purpose of Policy 101.4 (b) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or Policy 104.6.2 General Agency ☒ ☐ ☐ Probation Committee, probation staff, school personnel Responsibilities and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Policy 101.4 (c) (d) initial orientation and training program for employees; ☒ ☐ ☐ Policy 101.4 (d) (e) initial orientation, including safety and security issues Policy 101.4 (e) and anti-discrimination policies, for support staff, contract ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Policy 101.4 (f) ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 101.4 (f)(1) (2) legal and proper care of youth; ☒ ☐ ☐ Policy 101.4 (f)(2) (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 101.4 (f)(3) (4) supply of information to the juvenile court and Policy 101.4 (f)(4) ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Policy 101.4 (f)(5) Policy 101.4 (g)(1-6) (g) ethical responsibilities; ☒ ☐ ☐ Policy 111.1 Code of Ethics (h) trauma-informed approaches; ☒ ☐ ☐ Policy 101.4 (h) (i) culturally responsive approaches; ☒ ☐ ☐ Policy 101.4 (i) (j) gender responsive approaches; ☒ ☐ ☐ Policy 101.4 (j) 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 8 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) a non-discrimination provision that provides that all Policy 101.4 (k)(1-2) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and Policy 608 Youth Nondiscrimination benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 101.4 (l) chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy 101.4 (m) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Policy 101.4 (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, Policy 607 Youth Rights-Protection from detecting and responding to such conduct and any ☒ ☐ ☐ Abuse retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 402 Fire Safety Plan The facility administrator shall consult with the local fire Procedure 401 Fire Safety Plan department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 402.3 (b) Fire Safety Plan with two-year retention of the inspection record; Policy 402.7 Inspections Procedure 401.2 (A) (2) Fire Prevention and Suppression Reviewed monthly fire and life safety inspections from September 2021 through ☒ ☐ ☐ August 2023. The agency was missing multiple months prior to February 2023. The agency provided documentation which included monthly life safety and fire extinguisher checks consistently since February 2023. The agency was given technical assistance to ensure a mechanism is in place to provide oversight for completion each month. (c) fire prevention inspections as required by Health and Policy 402.3 (c) Safety Code Section 13146.1(a) and (b); Procedure 401.2 (A) (3) Fire Prevention ☒ ☐ ☐ and Suppression (d) an evacuation plan; Policy 402.3 (d) ☒ ☐ ☐ Procedure 401.1 Emergency Evacuation Plan 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 9 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) documented fire drills not less than quarterly; Policy 402.3 (e) Procedure 401.6 Fire Drills The agency conducts two types of fire drills. Type I drills occur quarterly and consist of activating the emergency alarm and evacuation of youth and staff using primary evacuation routes. Type 2 drills ☒ ☐ ☐ include a verbal discussion between a supervisor and subordinate staff on fire alarms and evacuation procedures. Reviewed both Type I and Type 2 drills from September 2021 to August 2023. Provided technical assistance to alternate the times and days Type 1 drills are conducted as all were completed on the morning shift during the weekday. (f) a written plan for the emergency housing of youth in Policy 402.3 (f) the case of fire; and, Policy 400.12 Emergency Housing of ☒ ☐ ☐ Youth Procedure 400.7 Emergency Housing Plan (g) development of a fire suppression pre-plan in Policy 402.3 cooperation with the local fire department. ☒ ☐ ☐ Procedure 401.2 (B) Fire Prevention and Suppression 1326 SECURITY REVIEW Policy 403 Security Review Each facility administrator shall develop policies and Procedure 402 Security Review procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall A memorandum dated June 27, 2023, by include internal and external security, including, but not Lori Willits, Deputy Chief, addressed all limited to, key control, equipment, and staff training. elements of this regulation. The JJC has assigned Safety Representatives who inspect the facility monthly for security issues. Any reported issues requiring maintenance are tracked ☒ ☐ ☐ and relayed to on-site facility maintenance staff. These concerns and related resolutions are addressed at a bi-monthly management team meeting. Trackuracy is tracking software integrated into radios for staff safety. This replaced the previous system since the last inspection. Control panels are in the process of being updated throughout the facility. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 10 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1327 EMERGENCY PROCEDURES Policy 400 Emergency Procedures- Facilities The facility administrator shall develop facility-specific policies and procedures for emergencies that shall Procedure 400 Facility Emergency include, but not be limited to: A memorandum dated July 28, 2023, by Lori Willits, Deputy Chief, addressed all elements of this regulation. ☒ ☐ ☐ The JJC has assigned Safety Representatives who inspect the facility monthly for safety issues. Any reported issues requiring maintenance are tracked and relayed to on-site facility maintenance staff. These concerns and related resolutions are addressed at a bi-monthly management team meeting. Policy 400.3 (a) Emergency Procedures Policy 400.6 Response to Disturbances Policy 400.7 Riots Policy 400.8 Hostages (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Policy 400.9 Escapes Procedure 400.4 Hostage Situation Procedure 400.5 Escapes Procedure 400.6 Disasters Civil and Natural Policy 400.3 (b) Policy 400.10 Civil Disturbance Outside the (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ Detention Facility attack; Procedure 400.6 Disasters Civil and Natural Policy 400.3 (c) Policy 400.15 Fire (c) fire and natural disasters; ☒ ☐ ☐ Policy 400.16 Natural Disaster Procedure 400.6 Disasters Civil and Natural Policy 400.3 (d) (d) periodic testing of emergency equipment; ☒ ☐ ☐ Policy 400.18 Periodic Testing of Emergency Equipment Policy 400.3 (f) (e) emergency evacuation of the facility; and ☒ ☐ ☐ Policy 400.12 Emergency Housing of Youth 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 11 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 400.3 (g) Policy 400.14 Review of Emergency Procedures (f) a program to provide all youth supervision staff ☒ ☐ ☐ with an annual review of emergency procedures. Every January at shift change the agency provides an annual review of emergency procedures. The Supervisors and Seniors are required to periodically review with staff the agency’s emergency procedures. 1328 SAFETY CHECKS Policy 505 Youth Safety Checks Policy 505.3 (a-e) The facility administrator shall develop and implement policy and procedures that provide for direct visual Procedure 500 Youth Safety Check observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth Reviewed safety checks from January, are asleep or when youth are in their rooms, confined in July, and October 2022 and January 2023. holding cells or confined to their bed in a dormitory. The facility utilizes the Safety Watch Supervision is not replaced, but may be supplemented Program which is an electronic database by, an audio/visual electronic surveillance system used in conjunction with a computer scan designed to detect overt, aggressive or assaultive gun assigned to each officer who is behavior and to summon aid in emergencies. All safety designated to complete safety checks. The checks shall be documented with the actual time the safety check is electronically recorded at check is completed. the actual time completed. The Watch ☒ ☐ ☐ Commander reviews safety checks daily and ensures quality control. Any discrepancies require a special incident report. If the scan gun is not functioning paper checks will be utilized. Supervisors conduct random audits of these checks each shift. Provided technical assistance to ensure safety checks are random and varied and discrepancies are consistently documented as per their procedures. 1329 SUICIDE PREVENTION PLAN Policy 706 Suicide Prevention and Intervention The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and Procedure 700 Suicide Prevention, and procedures which delineate a Suicide Prevention Plan. Intervention Plan The plan shall consider the needs of youth experiencing ☒ ☐ ☐ past or current trauma. Suicide prevention responses Reviewed seven precautionary watch shall be respectful and in the least invasive manner sheets, special incident reports, and consistent with the level of suicide risk. The plan shall chronological reports made by probation, include the following elements: medical, and mental health. The agency is in compliance with this regulation. (a) Suicide prevention training as required in Section Policy 706.4 (a) Suicide Prevention Plan 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Policy 706.4 (b) (1) Precautionary Protocols ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at Policy 706.5 Screening for Suicide Risk intake and as needed during detention. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 12 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) All youth supervision staff who perform intake Policy 706.4 (b) (2) processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Policy 706.4 (b) (3) intake screening process to be at risk of suicide shall ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to Policy 706.4 (b) (4) ensure the youth’s safety pending the behavioral/mental health assessment. Policy 706.6 Precautionary Protocols Policy 706.7 Precautionary Watch Sheets ☒ ☐ ☐ Protocols include room and clothing searches, removal of bedding, and use of a suicide blanket or suicide smock if behavior warrants. (c) Referral process to behavioral/mental health staff for Policy 706.4 (c) ☒ ☐ ☐ assessment and/or services. (d) Procedures for monitoring of youth identified at risk Policy 706.4 (d) for suicide. ☒ ☐ ☐ Staggered/Unpredictable and Constant Watch are two protocols utilized by the agency to monitor youth at risk of suicide. (e) Safety Interventions Policy 706.4 (e) (1) Procedures to address intervention protocols for ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: (A) Housing consideration ☒ ☐ ☐ Policy 706.4 (e) (1) (a) (B) Treatment strategies including trauma- Policy 706.4 (e) (1) (b) informed approaches ☒ ☐ ☐ An Individualized Suicide Precautionary Treatment Plan (ISPTP) is completed for youth placed on precautionary watch. (2) Procedures to instruct youth supervision staff Policy 706.4 (e) (2) how to respond to youth who exhibit suicidal ☒ ☐ ☐ behaviors. (f) Communication Policy 706.4 (f) (1) (1) The intake process shall include communication with the arresting officer and family guardians At the time of inspection, the agency was regarding the youth’s past or present suicidal not communicating with the arresting ideations, behaviors or attempts. officer and family guardians as to this regulation. On August 31, 2023, questions were added to their case management ☒ ☐ ☐ system for law enforcement and parent/guardian as to current or past suicidal behavior. Reviewed the agency’s case management system in which these elements of the regulation were added to two separate tabs in the program. The agency corrected this issue and is in compliance with this regulation. (2) Procedures for clear and current information Policy 706.4 (f) (2) sharing about youth at risk for suicide with youth ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 13 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Debriefing of Critical Incidents Related to Suicides or Policy 706.4 (g) (1) Attempts (1) Process for administrative review of the ☒ ☐ ☐ Policy 706.10 Debriefing of Critical circumstances and responses proceeding, during Incidents Related to Suicide Watch or and after the critical incident. Attempts (2) Process for a debriefing event with affected Policy 706.4 (g) (2) ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Policy 706.4 (g) (3) ☒ ☐ ☐ youth. (h) Documentation Policy 706.4 (e) (1) (a) (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Policy 706.4 opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy100 Authority and Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ Policy 100.5 Reporting of Legal Actions of confinement, filed against persons or legal entities responsible for juvenile facility operation. There are no legal actions. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 512 Notification and Reporting OF A YOUTH WHILE DETAINED Requirements for In-Custody Deaths and Serious Illness or Injury of a Youth (1) Death of a Youth. (a) The facility administrator, in cooperation with Procedure 505 Notification and Reporting the health administrator and the behavioral/mental Requirements for In-Custody Deaths and health director, shall develop written policies and ☒ ☐ ☐ Serious Illness or Injury of a Youth procedures in the event of the death of a youth while Procedure detained, which include notifications to necessary parties, which may include the Juvenile Court, the There are no deaths or serious illnesses parent, guardian or person standing in loco parentis this inspection cycle. and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 512.3 In-Custody Death of a Youth the facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 512.3 the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 512.3 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 14 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Serious Illness or Injury of Youth. Policy 512.4 Serious Illness or Injury of In- (a) The facility administrator, in cooperation with Custody Youth the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 500 Youth Population Management Each juvenile facility shall submit required population Policy 500.3.1 Population Accounting and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 1101 Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy 501 Youth Admittance Policy The facility administrator shall develop and implement Procedure 507 Youth Admittance written policies and procedures for admittance of youth that emphasize respectful and humane engagement Reviewed the agency’s case management with youth, and reflect that the admission process may system, Pri.ms in which the booking be traumatic to youth who may have already ☒ ☐ ☐ process has 12 separate screens staff experienced trauma. Policies shall be trauma-informed, utilize to complete and document culturally relevant, and responsive to the language and admittance procedures. Reviewed recent literacy needs of youth. In addition to the requirements admissions which included documentation of Sections 1324 and 1430 of these regulations: elements of this regulation are met. The agency is in compliance. (a) the admittance process shall include: Policy 501.5 (1) Youth Admittance (1) Access to two free phone calls within one hour of Procedures admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Policy 501.8 Telephone Calls Policy 501.5 (2) Policy 501.9 Showering and Clothing (2) Offer of a shower; ☒ ☐ ☐ Exchange During interviews, youth affirmed being offered a shower upon intake. Policy 501.5 (3) (3) Documented secure storage of personal ☒ ☐ ☐ belongings; Policy 501.7 Youth Property Control and Storage Policy 501.5 (4) Policy 501.10 Food Upon Arrival (4) Offer of food upon arrival; ☒ ☐ ☐ During interviews, youth affirmed being offered food upon intake. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 15 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 501.5 (5) (5) Screening for physical and behavioral health Wellpath medical provides a pre-booking and safety issues, intellectual or developmental ☒ ☐ ☐ Medical Triage Screening and a Receiving disabilities; Screening ideally within four to six hours of intake. (6) Screening for physical and developmental Policy 501.5 (6) disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Policy 501.5 (7) Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Policy 501.5 (8) (b) juvenile hall administrators shall establish written Policy 501.5 criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy 501.5 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform Youth will be advised by the population them of program guidelines and provide written ☒ ☐ ☐ officer or authorized backup of their screening criteria for inclusion and exclusion from the estimated length of stay. The Unit Senior program. will inform of program guidelines and screening criteria. (d) juvenile halls shall develop policies and procedures Policy 501.5 that advise any committed youth of the estimated length of his/her stay. Policy 501.5.3 Estimated Length of Stay ☒ ☐ ☐ For youth being detained pending court they are informed by the officer in the intake unit for boys or girls pod of the estimated length of stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 513 Screening for the Risk of Sexual ABUSE Abuse The facility administrator shall develop and implement Procedure 506 Screening for the Risk of written policies and procedures to reduce the risk of Sexual Abuse sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of ☒ ☐ ☐ Reviewed 10 SOGIE (Sexual Orientation, admission based on the following information: Gender Identity and Expression) questionnaires which are utilized to assess youth upon admission. The agency is in compliance with this regulation. Policy 513.5 (a) Screening for the Risk of (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Sexual Abuse (b) Gender nonconforming appearance or manner; or Policy 513.5 (b) identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 513.5 (c) (d) Age; ☒ ☐ ☐ Policy 513.5 (d) (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 513.5 (e) Policy 513.5 (f) (f) Physical size and stature; ☒ ☐ ☐ Policy 502.3 Classification Plan (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 513.5 (g) 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 16 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 513.5 (h) (i) Physical disabilities; ☒ ☐ ☐ Policy 513.5 (i) (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 513.5 (j) (k) Any other specific information about the individual Policy 513.5 (k) youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 513.4 Staff Members’ conversations with the youth during the admittance Responsibilities process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 513.3 Deputy Chief Responsibilities controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 510 Release The facility administrator shall develop and implement Procedure 512 Release written policies and procedures for release of youth from custody which provide for: ☒ ☐ ☐ The agency utilizes its case management system to track releases. A Release Authorization form, and government ID are required for releases. A property release form is generated and signed by the youth. Policy 510.3 (a) Release Procedures (a) verification of identity/release papers; ☒ ☐ ☐ Policy 510.3 (b) (1-2) (b) return of personal clothing and valuables; ☒ ☐ ☐ (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Policy 510.3 (c) (d) notification to the facility health care provider in Policy 510.3 (d) accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; and, Prior to release the youth will be seen by medical staff if on duty. Youth will be given a two-week supply of prescribed psychotic medication and a fourteen-day prescription ☒ ☐ ☐ if given seven days’ notice of release. If no psychotropic medication is given, the youth will receive a 30-day prescription. An interview with medical staff confirmed compliance with this regulation. Policy 510.3 (e) (e) notification of school staff; ☒ ☐ ☐ An interview with school staff confirmed compliance with this regulation. Policy 510.3 (f) (f) notification of facility mental health personnel. ☒ ☐ ☐ An interview with mental health staff confirmed compliance with this regulation. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 17 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall develop and implement Policy 510.5 Post Disposition Youth policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry Policy 523.3 Discharge Planning services including, but not limited to, medical and behavioral health, education, probation supervision and Transition meetings are held weekly for community-based services. youth who are committed to JJC. The parents and all collaborative partners are encouraged to participate. Interviews with collaborative partners indicate this is a primary duty in which they actively participate. The agency has developed a Transition Plan from the Juvenile Justice Campus ☒ ☐ ☐ which is a comprehensive resource guide that caters to each youth’s needs. Within this guide, information is provided for local schools, community-based resources, and mental health services so the youth and parents can access them upon release. Reviewed calendars with scheduled meetings for April and August of 2023 and documents outlining the transition meeting process. The agency is in compliance with this regulation. The facility administrator shall develop and implement Policy 510.4 Furlough Releases written policies and procedures for the furlough of youth from custody. The agency has detailed furlough ☒ ☐ ☐ procedures which include earned and special needs furloughs. 1352 CLASSIFICATION Policy 502 Youth Classification The facility administrator shall develop and implement Policy 502.3 Classification Plan written policies and procedures on classification of youth ☒ ☐ ☐ for the purpose of determining housing placement in the Procedure 514 Youth Classification facility. Such procedures shall: (a) provide for the safety of the youth, other youth, Policy 502.3 (a) facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 502.3 (b) ☒ ☐ ☐ the facility; 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 18 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) provide that a youth shall be classified upon Policy 502. 3 (c) (1-8) admittance to the facility; classification factors shall include, but not be limited to: age, maturity, The Booking Officer, in consultation with sophistication, emotional stability, program needs, legal the Senior JCO will be responsible for the status, public safety considerations, medical/mental initial classification of all youth. An initial health considerations, gender and gender identity of the classification form, an assessment of the ☒ ☐ ☐ youth; youth’s condition, and interview with the youth are utilized to make this determination. Upon booking the youth will be classified prior to receiving a housing assignment. The agency is in compliance with this regulation. (d) provide for periodic classification reviews, including Policy 502.3 (d) provisions that consider the level of supervision and the youth's behavior while in custody; and, Policy 502.6 Periodic Classification Reviews Program SJCO will conduct periodic classification reviews to assess youth’s behavior and required level of supervision. Youth housed in the Special Needs ☒ ☐ ☐ Housing Unit for more than 30 days will have their classification status reviewed and will continue every 30 days by the facility’s Population Control Officer. Reviewed a Request for Classification Modification dated August 21, 2023. The written request was submitted to an Assistant Deputy Chief with information to support a housing change. In this instance, the recommendation was approved. (e) provide that facility staff shall not separate youth Policy 502.3 (e) (1-12) from the general population or assign youth to a single occupancy room based solely on the youth's actual or Policy 502.3 (f) perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual Policy 502.7 Separation orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 502.3 (g) transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 19 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 514 Transgender and Intersex Youth The facility administrator shall develop written policies Procedure 509 Intersex and Transgender and procedures ensuring respectful and equitable ☒ ☐ ☐ Youth treatment of transgender and intersex youth. The policies shall provide that: The agency will provide re-entry and reintegration services to TCNCI youth. (a) Facility staff shall respect every youth’s gender Policy 514.3 Deputy Chief Responsibilities identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the Policy 514.3 (a) youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 514.3 (b) themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 514.3 (c) best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 514.3 (d) and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 514.3 (e) necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 514.6 Transgender and Intersex youth for the purpose of determining the youth’s Searches anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 20 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1353 ORIENTATION Policy 503 Orientation The facility administrator shall develop and implement Procedure 502 Youth Orientation written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal Youth are provided with a Youth information shall be provided and supplemented with Orientation Information Brochure and brief video orientation if feasible. Provision shall be made to orientation upon booking. Upon being provide accessible orientation information to all detained assigned a housing unit the youth view a youth including those with disabilities, limited literacy, or video and is provided with a detailed English language learners. Orientation shall include ☒ ☐ ☐ orientation. information that addresses: Reviewed 10 orientation packets which consisted of the Youth Orientation Form and Youth Bill of Rights which are signed by the youth and staff. In addition, reviewed 10 Youth Re-Orientation forms which are used quarterly to re-orientate youth. (a) facility rules including contraband and searches and Policy 503.4 (a) ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions Policy 503.4 (b) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 503.4 (c) (1-7) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 503.4 (d) (e) the existence of the grievance procedure, the steps Policy 503.4 (e) that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 503.4 (f) ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental Policy 503.4 (g) ☒ ☐ ☐ health care; (h) access to education, religious services, and Policy 503.4 (h) ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 503.4 (i) (j) opportunity for personal hygiene and daily showers Policy 503.4 (j) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 503.4 (k) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 503.4 (l) ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 503.4 (m) ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 503.4 (n) (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 503.4 (o) (p) non-discrimination policy and the right to be free from Policy 503.4 (p) physical, verbal or sexual abuse and harassment by other youth and staff; Policy 608 Youth Nondiscrimination ☒ ☐ ☐ Policy 607 Youth Rights-Protection from Abuse 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 21 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (q) availability of services and programs in a language Policy 503.4 (q) ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 503.4 (g) education, programming and work assignments; ☒ ☐ ☐ The youth are orientated to have their request submitted and evaluated by the Program SJCO. (s) a process for which parents/guardians receive Policy 503.4 (g) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked A Parent-Guardian JJC Information questions and provides contact information for the Brochure is made available in the visiting facility, medical, school and mental health; and, area. The Senior in the housing unit ☒ ☐ ☐ contacts the parent, and provides contact information and answers frequently asked questions. (t) a process by which youth may request access to Title Policy 503.4 (g) ☒ ☐ ☐ 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION Policy 603 Youth Separation The facility administrator shall develop and implement Policy 603.3 Youth Separation written policies and procedures that address: Requirements Procedure 603 Youth Separation Reviewed 15 instances from September 2022 to July 2023 in which the youth chose to self-separate. These instances were ☒ ☐ ☐ documented in a chronological entry in the case management system. The majority were for needing rest. Provided the agency with technical assistance to address in their procedures the distinction between Room Separation and Room Separation resulting in Room Confinement. In addition, to clarify the procedures to follow as to separation for disciplinary consequences. (a) separation of youth for reasons that include, but are Policy 603.3 (a-d) not be limited to, medical and mental health conditions, ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 603.3 (1-2) ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 603.3 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 603.3 ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Policy 603.3 separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains ☒ ☐ ☐ Policy 603.3 necessary. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 22 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Policy 602 Room Confinement. (a) The facility administrator shall develop and Policy 602.3 Separation from Other Youth implement written policies and procedures addressing the confinement of youth in their room that are Procedure 600 Room Confinement consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement Reviewed 15 instances of room shall be accomplished in accordance with the following confinement which consisted of guidelines: documentation outlined in the Room Confinement Report, Special Incident Report, and the Safety Watch Log. Nine of the incidents involved fights, three involved assaultive behavior, and three involved a safety and security threat. Upon placement in room confinement staff are required to give goals and document in random ☒ ☐ ☐ intervals not to exceed fifteen minutes to reintegrate youth into the regular population. The majority were reintegrated within two hours. Provided agency with technical assistance to ensure documentation is consistently filled out and routinely audited for required documentation. In addition, as the agency has combined all facility programs on the same side of the campus it is important to clearly track room confinement for each program. The agency is in compliance with this regulation. (1) Room confinement shall not be used before Policy 602.3 (a) other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 602.3 (b) purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy 602.3 (c) that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy 602.3.5 (a) Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 602.3.5 (a) (1) (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 602.3.5 (a) (2) (3) Develop an individualized plan that includes the Policy 602.3.5 (a) (3) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 602.3.5 (b) four hours, staff shall do each of the following: ☒ ☐ ☐ No instances of room confinement reviewed were extended beyond four hours. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 23 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) Document the reasons for room confinement Policy 602.3.5 (b) (1) and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 602.3.5 (b) (2) the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 602.3.5 (b) (3) facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 602.3.5 (b) (3) (a) single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Policy 602.3.5 (b) (3) (b) ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 602.3.5 (b) (3) (c) conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 602.3.5 (b) (3) (d) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 602.3.5 (b) (3) (e) placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 504 Case Management The facility administrator shall develop and implement Procedure 508 Case Plan Procedure written policies and procedures for assessment and case planning. Reviewed 10 Case Assessment/Case Plan forms, Individualized Case Plans, and 30- day case plan updates. A Case Plan will be completed after the youth is orientated to ☒ ☐ ☐ the facility. Officers will identify three objectives to be addressed during a 30-day period and reviewed every 30 days. An outcome summary will be completed on each youth prior to release to assess the achievement of designated goals and objectives. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 24 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: Policy 504.3 Institutional Assessment and The assessment is based on information collected Case Plan during the admission process with periodic review, which includes the youth's risk factors, needs and Policy 504.5 Counseling and Casework ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 504.3 (b) (1) (1) A case plan shall be developed for each youth ☒ ☐ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Policy 504.3 (b) (2) ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Policy 504.3 (b) (2) (a) ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy 504.3 (b) (2) (b) a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 503.4 (b) (3) the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Policy 504.3 (b) (4) subject to existing resources, shall be developed for post dispositional youth in accordance with Section The Outcome Summary is completed prior 1351; and, to the youth’s release to assess the youth’s progress towards meeting the case plan ☒ ☐ ☐ objectives and goals. Transition meetings are held weekly for youth who are committed to JJC. The parent and all collaborative partners are encouraged to participate. (5) in as much as possible and if appropriate, the Policy 504.3 (b) (5) plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy 604 Counseling and Casework Services The facility administrator shall develop and implement written policies and procedures ensuring the availability Procedure 604 Counseling and Casework of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: Facility staff will utilize the Case Plan to provide youth with essential programming. ☒ ☐ ☐ Reviewed 10 chronological entries from the case management system which document staff assisting youth with their concerns, accessing services, or making contact with others outside the facility. (a) youth will receive assistance with needs or concerns Policy 604.3 Counseling Supervisor that may arise; Responsibilities ☒ ☐ ☐ Policy 604.3 (a) (1) 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 25 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) youth will receive assistance in requesting contact Policy 604.3 (a) (3) with parents, other supportive adults, attorney, clergy, probation officer, or other public official; and, ☒ ☐ ☐ Request to See forms are in the housing unit dayroom for youth to utilize to contact whom they wish to speak. (c) youth will be provided access to available resources Policy 604.3 (a) (2) to meet the youth’s needs. ☒ ☐ ☐ Facility staff will utilize the Case Plan to provide youth with essential programming. 1357 USE OF FORCE Policy 507 Use of Force The facility administrator, in cooperation with the Procedure responsible physician, shall develop and implement 511 Use of Force Procedure written policies and procedures for the use of force, which may include chemical agents. Force shall never Reviewed 20 reports covering four Use of be applied as punishment, discipline, retaliation or Force Incidents. The reports involved youth treatment. engaging in fights or (a) At a minimum, each facility shall develop policies and aggressive/threatening behavior. The procedures which: incident report template the agency utilizes assists staff in providing all the required ☒ ☐ ☐ documentation as to the type of force used, use of mechanical restraints, reason for use, chemical aftercare, parental notification, medical and mental health notification, and their follow-up response. Staff document efforts to de-escalate or utilize lesser uses of force. Reports also include a video review of the incident, and review by the administration. (1) restricts the use of force to that which is deemed Policy 507.3 Use of Force reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including Policy 507.3.2 Alternative Tactics-De- both physical and non-physical options and define escalation when those force options are appropriate. ☒ ☐ ☐ Policy 507.3.8 Pain Compliance Techniques Policy 507.4 Use of Chemical Agents (3) describe force options or techniques that are Policy 507.3.9 Restrictions on the Use of a expressly prohibited by the facility. Carotid Hold ☒ ☐ ☐ Policy 507.3.10 Restrictions on the Use of a Choke Hold Policy 507.3.11 Positional Asphyxia (4) describe the requirements of staff to report any Policy 507.3.4 Duty to Intercede inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Policy 507.3.6 Duty to Report Excessive Use of Force 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 26 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that Policy 507.6 Reporting the Use of Force includes time period and procedure for documenting and reporting the use of force, including reporting Policy 507.9 Reporting Format, Review requirements of management and line staff and and Procedures procedures for reviewing and tracking use of force incidents by supervisory and or management staff, Policy 507.9.2 Trauma Mitigation which include procedures for debriefing a particular incident with staff and/or youth for the purposes of An interview with a Watch Commander training as well as mitigating the effects of trauma that indicated after each incident the video is may have been experienced by staff and /or the youth reviewed and an email is sent to involved. ☒ ☐ ☐ administration and supervisors. This Watch Commander then showed a few of these emails which outline the incident and advise if training is needed. Post-incident a verbal debrief is conducted with staff. In addition, the youth will be de-briefed by the Watch Commander or Senior. Recommended that the agency consistently document these debriefs as part of their report process. (6) Include an administrative review and a system for Policy 507.9.1 Use of Force Review ☒ ☐ ☐ investigating unreasonable use of force. Committee (7) define the role, notification, and follow-up Policy 507.6.1 Required Notifications procedures required after use of force incidents for ☒ ☐ ☐ medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on pregnant Policy 507.3.1 Use of Force Limitations youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 507.4 Use of Chemical Agents option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize Policy 507.4.2 Deputy Chief ☒ ☐ ☐ chemical agents in the facility and the type, size and Responsibilities the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Policy 507.4.1 Chemical Agent Limitations there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy 507.4 Use of Chemical Agents timelines for decontamination from chemical agents. This shall include that youth who have been exposed Reports reviewed provided clear to chemical agents shall not be left unattended until documentation that youth are not left alone that youth is fully decontaminated or is no longer after being exposed to chemical agents. suffering the effects of the chemical agent. ☒ ☐ ☐ The template also has prompts to record the time chemical aftercare starts and ends. Provided technical assistance to the agency to also document any statements made by the youth that they are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Policy 507.6.1 Required Notifications procedures required after use of force incidents ☒ ☐ ☐ involving chemical agents for medical, mental health staff and parents or legal guardians. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 27 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) provide for the documentation of each incident of Policy 507.6 Reporting the Use of Force use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, Policy 507.9 Reporting Format, Review youth and staff involved, the date, time and location and Procedures of use, decontamination procedures applied and identification of any injuries sustained as a result of Interviews with youth who have been such use. involved in use of force Incidents or witnessed use of force incidents involving chemical agents indicate staff consistently announce yard check which is used to ☒ ☐ ☐ direct youth to assume a position on their stomach as a response to an emergency or incident which may result in the use of force. Some youth indicated the staff also warn OC will be used, other youth indicated they did not hear the OC warning, only yard check. Recommended the agency clearly document why or why not an OC warning was given in the incident report (c) Facilities shall develop policies and procedure which Policy 307 Chemical Agents Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate Policy 507.11 Training that address: (1) known medical and behavioral health conditions Policy 507.11 (h) ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 507.11 (k) ☒ ☐ ☐ application. (3) signs or symptoms that should result in Policy 507.11 (l) ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Policy 507.11 (h) ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 507.11 (m) ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Policy 507.11.2 Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 508 Use of Physical Restraints The facility administrator, in cooperation with the Policy 508.3 Use of Physical Restraints- responsible physician and mental health director, shall General Requirements develop and implement written policies and procedures for the use of restraint devices. Restraint devices Policy 508.4 Specific Duties of the Deputy include any devices which immobilize a youth's Chief extremities and/or prevent the youth from being ☒ ☐ ☐ ambulatory. Procedure 503 Use of Physical Restraints The agency had no use of restraints incidents as it pertains to this regulation. Video surveillance if available will be reviewed in the use of restraint incidents. Physical restraints may be used only for those youth Policy 508.3 (c) and (c) (1) who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 28 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In no case shall restraints be used as punishment or Policy 508.3 (f) discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or Policy 508.3 (k) other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is Policy 508.8 Pregnant Youth prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 508.3 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 508.3 (d) (1-3) of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 508.3 (i) (1) retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 508.3 (i) (2) possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Policy 508.3 (i) to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 508.6 Documentation procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Policy 508.4 ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. Policy 508.6 (f) Provided agency with technical assistance ☒ ☐ ☐ to clearly clarify what are acceptable restraint devices as the pertain to this regulation. (d) signs or symptoms which should result in immediate Policy 508.4 ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 508.9 Training (j) ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 508.3 (j) restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 508.3 (l) 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 29 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 508.3 (h) exercising of extremities. ☒ ☐ ☐ Provided agency with technical assistance to clarify policy and procedures. 1358.5 USE OF RESTRAINT DEVICES FOR Policy 508.5 Use of Restraint Devices for MOVEMENT AND TRANSPORTATION Movement Within and Outside the Secure WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the Procedure 503.7 Use of Restraints for responsible physician and behavioral/mental health Movement Within and Outside the Facility director, shall develop and implement written policies and procedures for the use of restraint devices when the A review of incident reports involving the purpose is for movement or transportation within the use of mechanical restraints by staff facility that shall include the following: indicates their use was for assaultive or non-compliant behavior resulting in a safety or security issue. The youth were transported away from the incident to their rooms where the restraints were removed. Reports also indicate youth were not placed in mechanical restraints if staff were able to use the least restrictive means. ☒ ☐ ☐ The Restraint Report form is utilized to document the use of restraints for movement outside the facility. The form guides staff in making recommendations if restraints are to be used and what type of restraint is appropriate. Interviewed a Senior Juvenile Correctional Officer who oversees the transportation unit. He provided logbooks containing all forms from 2022 and 2023 for review. The agency is in compliance with this regulation. (a) identification of acceptable restraint devices, staff Policy 508.5 (a) approved to utilize restraint devices and the required ☒ ☐ ☐ 508.11 training. (b) the circumstances leading to the application of Policy 508.5 (b) ☒ ☐ ☐ restraints must be documented. (c) an individual assessment of the need to apply Policy 508.5 (c) restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 508.5 (d) with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 508.5 (e) accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 30 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES Policy 506 Safety Rooms (a) The facility administrator, and where applicable, in Procedure 510 Safety Rooms cooperation with the responsible physician, shall develop and implement written policies and procedures The facility program had no safety room governing the use of safety rooms, as described in Title placements. 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Policy 506.4 (a) (1-4) Safety Room nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ Procedures clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 506.4 (a) (5) designee, before a youth is placed into a safety ☒ ☐ ☐ room; (3) provide for continuous direct visual supervision Policy 506.4 (a) (6) and documentation of the youth's behavior and any ☒ ☐ ☐ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Policy 506.4 (a) (7) (a-b) ☒ ☐ ☐ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Policy 506.4 (a) (8) where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason for Policy 506.4 (a) (9) placement, including attempts to use less restrictive ☒ ☐ ☐ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be Policy 506.4 (b) ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less Policy 506.4 (b) (1) restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Policy 506.4 (b) (2) punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it Policy 506.4 (b) (3) compromises the mental and physical health of the ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety Policy 506.4 (c) room. After the youth has been held in the safety room ☒ ☐ ☐ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☐ ☐ Policy 506.4 (c) (1) (2) consult with mental health or medical staff, ☒ ☐ ☐ Policy 506.4 (c) (2) (3) develop an individualized plan that includes the Policy 506.4 (c) (3) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended Policy 506.4 (d) beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 31 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1360 SEARCHES Policy 509 Searches The facility administrator shall develop and implement Policy 509.8 Physical Plant Searches written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures Procedure shall provide that: 504 Searches Procedure Reviewed 11 strip search incidents for committed youth which were documented by a Special Incident Report and Seach ☒ ☐ ☐ Assessment and Authorization Form. All but two were for contraband involving weapons, drugs, suspected theft, and security items. Unauthorized items were found in two of the searches. Interviews with youth who were subjected to strip searches indicate they were conducted in private. Contraband was found on one of these youth interviewed. The agency is in compliance with this regulation. (a) Searches shall be conducted to ensure the safety Policy 509.1 and security of the facility, public, visitors, youth, and staff. ☒ ☐ ☐ The agency has detailed procedures to guide staff in conducting room, facility, visiting, body quadrant, and strip searches. (b) Searches shall be conducted in a manner that Policy 509.1 preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or Policy 509.2 as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy 509.4.1 Strip Searches and Modified searches shall comply with Penal Code Section 4030. Strip Searches ☒ ☐ ☐ Policy 509.4.2 Physical Body Cavity Searches (d) Physical body cavity searches shall only be Policy 509.4.2 Physical Body Cavity ☒ ☐ ☐ conducted by a medical professional. Searches (e) Any youth held after a detention hearing shall only Policy 509.4.1 be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 509.5 Transgender and Intersex ☒ ☐ ☐ comply with Section 1352.5. Youth Searches (g) Cross-gender pat-down searches and strip searches Policy 509.4.1 (d) are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 32 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE Policy 605 Youth Grievances The facility administrator shall develop and implement Policy 605.3 Access to the Grievance written policies and procedures whereby any youth may System appeal and have resolved grievances relating to any condition of confinement, including but not limited to Policy 608.4 (c) Reporting Discrimination health care services, classification decisions, program participation, telephone, mail or visiting procedures, Procedure 601 Youth Grievance food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be Reviewed grievances from July and no time limit on filing grievances. Policies and October 2022 and all eleven filed in 2023. procedures shall include provisions whereby the facility Four of which had the youth’s resolution manager ensures: granted. If a grievance involves staff issues video cameras will be reviewed. The agency was given technical assistance to ensure they track and review grievances within the required time frames as outlined in this regulation. In addition, as the agency has combined all facility programs on the ☒ ☐ ☐ same side of the campus it is important to clearly track grievances for each program. The agency is in compliance with this regulation. The youth who reported they had filed a grievance provided mixed reviews if they felt their concern was heard and fairly addressed. Some of these same youth interviewed were a part of the Youth Council which meets weekly to address issues and concerns they would like to change. Their concerns are addressed monthly with facility administration and supervisors. The Youth Council meetings are facilitated by Focus Forward, who also provides comprehensive programming services. (a) a grievance form and instructions for registering a Policy 605.3 (a) grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ All youth interviewed knew of the grievance process and the location of the forms in the housing unit. (b) the youth shall have the option to confidentially file Policy 605.3 (g) the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; All youth interviewed knew the location of the box to confidentially file grievances. (c) resolution of the grievance at the lowest appropriate Policy 605.3 (b) ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 605.3 (a) grievances within three (3) business days, grievances that relate to health and safety issues must be ☒ ☐ ☐ Policy 605.4.2 Timely Resolution of addressed immediately; Grievances (1) The youth may elect to be present to explain Policy 605.4.5 (a) State Requirements his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 605.4.5 (b) ☒ ☐ ☐ the facility administrator to assist the youth. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 33 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provision for a written response to the grievance Policy 605.3 (d) ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Policy 605.4.3 Appeals to Grievance grievance shall be heard by a person not directly Findings ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 605.4.2 Timely Resolution of business days unless circumstances dictate a longer Grievances ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy 605.6 Additional Provisions for methods to report sexual abuse and sexual harassment. Grievances Related to Sexual Abuse ☒ ☐ ☐ Policy 605.6.1 Emergency Grievances Related to Sexual Abuse Whether or not associated with a grievance, concerns Policy 605.4.5 (c) State Requirements of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 201 Report Preparation A written report of all incidents which result in physical Procedure 204 Report Preparation harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be Reviewed special incident reports for use maintained. Such written record shall be prepared by the ☒ ☐ ☐ of force, room confinement, separation, staff and submitted to the facility manager by the end of safety room placements, mechanical the shift, unless additional time is necessary and restraints and strip searches which indicate authorized by the facility manager or designee. the agency is in compliance with this regulation. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 511 Biological Samples and Print DNA SPECIMENS, SAMPLES, IMPRESSIONS Impressions (a) Pursuant to Penal Code Section 298.1 authorized Procedure 513 Biological Sample and Print law enforcement, custodial, or corrections personnel Impressions including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb Force will not be used unless ordered by or palm print impressions from individuals who are the Court. required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 511.6 Legal Mandates and Relevant reasonable force” shall be defined as the force that Laws an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 511.6 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 511.6 authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 34 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) If the use of reasonable force includes a cell Policy 511.6 extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 1001 Youth Educational Services (a) School Programs Policy 1001.3 School Programs The County Board of Education shall provide for the administration and operation of juvenile court schools in An annual review was conducted on conjunction with the Chief Probation Officer, or designee December 15, 2022, by Alternative pursuant to applicable State laws. The school and facility Education Principals for Kern County administrators shall develop and implement written policy Superintendent of Schools. and procedures to ensure communication and coordination between educators and probation staff. The agency has an MOU with the Fresno Culturally responsive and trauma-informed approaches County Superintendent of Schools dated should be applied when providing instruction. Education March 6, 2018, to ensure collaboration and staff should collaborate with the facility administrator to communication between school and use technology to facilitate learning and ensure safe probation staff. technology practices. The facility administrator shall request an annual review of each required element of the Met with Joe Hammond, the school program by the Superintendent of Schools, and a report principal, who indicated the school or review checklist on compliance, deficiencies, and regularly communicates with Probation corrective action needed to achieve compliance with this through regular meetings. These meetings section. Such a review, when conducted, cannot be include Behavior Management Team delegated to the principal or any other staff of any juvenile ☒ ☐ ☐ meetings, a leadership meeting with court school site. The Superintendent of Schools shall administration, a monthly collaborative conduct this review in conjunction with a qualified outside partner meeting, and transitional release agency or individual. Upon receipt of the review, the meetings for youth being released. facility administrator or designee shall review each item with the Superintendent of Schools and shall take School Staff: whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of • 6 teachers all youth in the facility. • 2 Special Education teachers • 1 school psychologist • 2 registrars • 1 automation specialist • 1 administrative specialist The school also provides services to the youth with specially assigned teachers who focus on assessment, instructional and transition support, and librarian duties. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 35 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Required Elements Policy 1001.3.1 Education Program The facility school program shall comply with the State Required Elements Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California The school principal indicated they have a Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ triage procedure to address attendance, establish and maintain learning environments that are grades, and credit recovery by having a physically, emotionally, and intellectually safe. Youth meeting with the of student, teacher, and shall be provided a rigorous, quality educational program principal. This meeting helps build rapport that responds to the different learning styles and abilities to support the student’s success. of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 1001.3.1 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 1001.5 (a) Course of Study Education Code and include, but not be limited to, courses required for high school graduation. Students receive instruction in English Language Arts, history, science, math, ☒ ☐ ☐ physical education, welding, and horticulture. Reading and math intervention services are provided to youth. (2) Information and preparation for the High School Policy 1001.5 (b) Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 1001.5 (c) education and vocational opportunities. CTE courses are offered to all students ☒ ☐ ☐ including graduates. Online college courses are available through Fresno City College. (4) Administration of the High School Equivalency Policy 1001.5 (d) Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 1001.5 (e) who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. Math and reading intervention services are provided. (6) The minimum school day shall be consistent with Policy 1001.5 (f) State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Students attend 300 minutes of school education staff, must ensure that operational each day except Wednesday which is a ☒ ☐ ☐ procedures do not interfere with the time afforded for minimum day of 240 minutes. The school is the minimum instructional day. Absences, time out of in session year-round. During the summer class or educational instruction, both excused and session, the school day is 240 minutes. unexcused, shall be documented. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 36 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Education shall be provided to all youth regardless Policy 1001.5 (g) of classification, housing, security status, disciplinary or separation status, including room confinement, The school principal indicated if a youth is except when providing education poses an immediate unable to attend school the student will be ☒ ☐ ☐ threat to the safety of self or others. Education given work to complete in the housing unit. includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 1001.7 Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action The Behavior Management System in the school setting and be integrated into the facility's Handbook details expectations for students overall behavioral management plan and security and staff. A behavior matrix is provided for system. alternative means of correction. ☒ ☐ ☐ The school principal indicated youth are rarely suspended but if they are it will last no more than one day. A conference will be held with the student and parent as to the suspension. (2) School staff shall be advised of administrative Policy 1001.7 (a) decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 1001.7 (b) Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 1001.7 (c) education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 1001.6 Provisions for Special (1) State and federal laws and regulations shall be Populations observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 1001.6 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 1001.4 Educational Screening and (1) Youth shall be interviewed after admittance and a Admission ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 1001.4 (a) (B) Home Language Survey and the results of the Policy 1001.4 (b) ☒ ☐ ☐ State Test used for English language proficiency; 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 37 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) Needs and services of special populations as Policy 1001.4 (c) defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 1001.4 (d) (2) Youth will be immediately enrolled in school. Policy 1001.4 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 1001.4 education plan shall be developed for each youth within five school days. ☒ ☐ ☐ The Guidance Learning Specialist develops a plan for each student upon enrollment. (4) Upon enrollment, education staff shall comply with Policy 1001.4 the State Education Code and request the youth's records from his/her prior school(s), including, but not The Guidance Learning Specialist creates limited to, transcripts, Individual Education Program an Educational Plan for each student. The (IEP), 504 Plan, state language assessment scores, plan is reviewed with the students and ☒ ☐ ☐ immunization records, exit grades, and partial credits. staff. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 1001.8 (a) Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 1001.8 (b) provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 1001.8 Transition and Re-entry (1) The Superintendent of Schools and the Chief Planning Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 1001.10 Post Secondary Education (1) The school and facility administrator should, Opportunities whenever possible, collaborate with local post- secondary education providers to facilitate access to A College and Career Access Partnership educational and vocational opportunities for youth that Agreement Regarding Instructional considers the use of technology to implement these Services is implemented between the State programs. Center Community College District and its colleges and Fresno County ☒ ☐ ☐ Superintendent of Schools. The agreement includes dual enrollment and other online college coursework is available. Interviews with youth attending college indicate they are planning on earning AAs and transferring to obtain a bachelor’s degree. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 38 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND Policy 1002 Programs, Exercise and EXERCISE. Recreation The facility administrator shall develop and implement Procedure 1002 Programs, Exercise and written policies and procedures for programs, ☒ ☐ ☐ Recreation recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 1002.3 Responsibilities programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each The agency has a Recreation Coordinator Saturday, Sunday or other non-school days, of which who oversees the programming and one hour shall be an outdoor activity, weather recreation schedule. Reviewed program ☒ ☐ ☐ permitting. schedules and observed programming occurring in the housing units by both probation staff and service providers. Interviews with youth indicated they are receiving programming daily as required. A youth’s participation in programs, recreation, and Policy 1002.3 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 1002.3 ☒ ☐ ☐ be posted in the living units. There will be a written annual review of the programs, Policy 1002.3 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ A memorandum dated July 28, 2023, by relevant to the population. Lori Willits, Deputy Chief, addressed all elements of this regulation. (a) Programs. All youth shall be provided with the Policy 1002.6 Access to Programs opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, The agency has 5 Juvenile Correctional evidence-based, best practice interventions that are Officers who are assigned Evidenced- culturally relevant and linguistically appropriate, or pro- Based Programming duties. These staff social interventions and activities designed to reduce facilitate Thinking for Change and recidivism. These programs should be based on the Aggression Replacement Training (ART) youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ and assist community providers with the and 1356. Such programs may be provided under the co-facilitation of groups. The agency has direction of the Chief Probation Officer or the County partnered with several community-based Office of Education and can be administered by county organizations and service providers to partners such as mental health agencies, community ensure programming needs are met. based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 39 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; Programs provided include: (2) Management of Stress and Trauma; (3) Anger Management; • AA/NA (4) Conflict Resolution; • Boys and Girls Club (5) Juvenile Justice System; • Choices (6) Trauma-related interventions; • Loto Ministry (7) Victim Awareness; • Gang Redirection (8) Self-Improvement; • H.O.P.E (9) Parenting Skills and support; • Youth for Christ (10) Tolerance and Diversity; • Cognitive Behavioral Interventions (11) Healing Informed Approaches; for Substance Abuse, and (12) Interventions by Credible Messengers; Aggression (GEO Group) (13) Gender Specific Programming; • ART (GEO Group) (14) Art, creative writing, or self-expression; • SERI-Sierra Education and (15) CPR and First Aid training; Research Institute (16) Restorative Justice or Civic Engagement; • Free your Mind-(GEO Group and (17) Career and leadership opportunities; and, Probation Staff) (18) Other topics suitable to the youth population. • Counseling and Psychotherapy ☒ ☐ ☐ Center -Sexual Offender Program Focus Forward provides re-entry services which consist of a 12-week family session, a parenting program called Bright Futures, Placement Services, Mentoring, and Youth Council Meetings. In addition, they provide monthly extracurricular activities which include excursions, youth outings, Parents United, and special activities at the facility. Interviews with youth indicate programming is provided but some services are better than others to assist in their development. Youth who have been in the facility awhile indicate the programming can be repetitive and they would like to see additional programming. (b) Recreation. All youth shall be provided the opportunity Policy 1002.5 Access to Recreation for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy 1002.4 Access to Exercise opportunity for at least one hour of large muscle activity ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period not Policy 1002.7 Security and Supervision to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 1003 Religious Programs The facility administrator shall provide access to religious Procedure 1005 Religious Programs services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ The agency has a Chaplain who oversees allowed to participate in an activity outside of their room if institutional religious services. he/she elects not to participate in religious programs. Religious programs shall provide for: 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 40 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 1003.9 (a) Religious Services and (a) opportunity for religious services and practices; ☒ ☐ ☐ Religious Counseling (b) availability of clergy; and, ☒ ☐ ☐ Policy 1003.9 (b) Policy 1003.9 (c) (c) availability of religious diets. ☒ ☐ ☐ Policy 1003.6 Religious Diets and Meal Service 1373 WORK PROGRAM Policy 1004 Youth Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall ☒ ☐ ☐ be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy 1005 Youth Visitation The facility administrator shall develop and implement Procedure 1000 Youth Visitation written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Youth receive a copy of the visitation receive visits by parents, guardians or persons standing schedule in their orientation packet and the in loco parentis, and children of youth. Other family visiting hours are posted in the lobby. members, such as grandparents and siblings, and Parents/guardians are contacted by the supportive adults, may be allowed to visit with the Senior JCO in their assigned housing unit approval of the facility administrator or designee, and in to inform of visiting dates and times and conjunction with the youth’s case plan or in the best contacted again if the youth’s housing unit interest of the youth. changes. Visiting is made available Thursday ☒ ☐ ☐ through Sunday. Each housing unit has one hour of visiting on two specified days and times each week. Interviews with youth indicate visiting regularly occurs as scheduled. Youth indicated visiting was recently canceled due to a special event by a community- based organization and the time was not made up. Provided technical assistance to the agency to provide alternative means of visitation if special events conflict with visiting. The agency is in compliance with this regulation. All visits shall occur at reasonable times, subject only to Policy 1005.3.2 Visitation Requirements the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s Policy 1005.6 Denial or Termination of criminal history. The staff shall determine in each case, Visiting Privileges whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 1005.3.2 per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 41 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Provisions for special visits, in addition to the two-hour Policy 1005.8 Special Visits minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 1005.3.2 ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Policy 1006 Youth Mail The facility administrator shall develop and implement ☒ ☐ ☐ Procedure 1001 Youth Mail written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 1006.3 Mail Generally ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; Policy 1006.9 Youth Requests for Writing ☒ ☐ ☐ Materials (c) youth may correspond confidentially with state and Policy 1006.4 Confidential Correspondence federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 1006.6 Processing and Inspection of in (c), may be read by staff only when there is reasonable Mail by Staff Members ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 1007 Youth Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ Procedure 1003 Youth Telephone Access and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Policy 1008 Youth Access to Courts and Counsel The facility administrator shall develop written procedures ☒ ☐ ☐ to ensure the right of youth to have access to the courts Procedure 1004 Youth Access to Legal and legal services. Such access shall include: Services (a) access, upon request by the youth, to licensed Policy 1008.3 (a) Youth Access to Legal ☒ ☐ ☐ attorneys and their authorized representatives; Services (b) provision for confidential consultation with attorneys; Policy 1008.3 (b) ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Policy 1008.3 c) ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 600 Youth Discipline The facility administrator shall develop and implement The agency utilizes Character Count points written policies and procedures for the discipline of youth for their behavior management program. that shall promote acceptable behavior; including the use Discipline for minor rule violations can of positive behavior interventions and supports. Discipline ☒ ☐ ☐ include failure to earn points. For major shall be imposed at the least restrictive level which rule violations discipline imposed may be a promotes the desired behavior and shall not include loss of privileges, demotion of program corporal punishment, group punishment, physical or phase, and suspension of furloughs. psychological degradation. Deprivation of the following is not permitted: Policy 600.4 (a) Limitations on Disciplinary (a) bed and bedding; ☒ ☐ ☐ Actions (b) daily shower, access to drinking fountain, toilet and Policy 600.4 (h) ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 600.4 (e) 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 42 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) contact with parent or attorney; ☒ ☐ ☐ Policy 600.4 (s) (e) exercise; ☒ ☐ ☐ Policy 600.4 (l) (f) medical services and counseling; ☒ ☐ ☐ Policy 600.4 (p) (g) religious services; ☒ ☐ ☐ Policy 600.4 (t) (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 600.4 (o) (i) the right to send and receive mail; ☒ ☐ ☐ Policy 600.4 (f) (j) education; and, ☒ ☐ ☐ Policy 600.4 (t) (k) rehabilitative programming. ☒ ☐ ☐ Policy 600.4 (t) The facility administrator shall establish rules of conduct Policy 600.3 Deputy Chief Responsibilities and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy 601 Youth Discipline Process The facility administrator shall develop and implement Procedure 605 Youth Discipline Process written policies and procedures for the administration of discipline which shall include, but not be limited to: Reviewed 11 discipline process packages which include Re-direction Contract, Special Incident Report, and Due Process Hearing forms. Most incidents were for fighting. In five instances the youth declined a hearing. In three instances the ☒ ☐ ☐ original sanction was modified to a lesser sanction and in three instances the sanction was upheld. The agency was provided technical assistance to clearly track discipline now that all programs are on the same side of the campus. The agency is in compliance with the regulation. (a) designation of personnel authorized to impose Policy 601.3.1 (a) Youth Discipline ☒ ☐ ☐ discipline for violation of rules; Procedures (b) prohibiting discipline to be delegated to any youth; Policy 601.3.1 (b) ☒ ☐ ☐ Policy 208 Prohibition on Youth Control (c) definition of major and minor rule violations and their Policy 601.4 Minor Rule Violations consequences, and due process requirements; ☒ ☐ ☐ Policy 601.5 Major Rule Violations (d) trauma-informed approaches and positive behavior Policy 601.6 Guidelines for Disciplinary ☒ ☐ ☐ interventions; Sanctions (e) minor rule violations may be handled informally by Policy 601.4 Minor Rule Violations counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Policy 601.5.10 Disciplinary Appeals accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy 601.5 Major Rule Violations ☒ ☐ ☐ be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Policy 601.3 (b) (2) accommodations provided to youth with Policy 601.3 (g) disabilities, limited literacy, and English language ☒ ☐ ☐ learners; 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 43 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) hearing by a person who is not a party to the Policy 601.3 (c) ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 601.5.5 Evidence ☒ ☐ ☐ evidence and testimony; Policy 601.3 (f) (5) provision for youth to be assisted by staff in the ☒ ☐ ☐ hearing process; Policy 601.5.7 Staff Member Assistance (6) provision for administrative review. ☒ ☐ ☐ Policy 605.1.11 Administrative Review (g) violations that result in a removal from camp or Policy 601.6.1 State Law Guidelines for commitment program, but not a return to court, will Disciplinary Sanctions ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Wellpath HCD-210_Y-B-01 Infection DISEASES. Prevention and Control Program The health administrator/responsible physician, in The agency is in the process of updating its cooperation with the facility administrator and the local policy as to this regulation. health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, The Wellpath Health Administrator stated control and follow-up management of communicable the COVID testing plan for the facility was diseases. The policies and procedures shall address, developed in conjunction with the Fresno but not be limited to: County Department of Public Health, CDC, and California Department of Public Health. (a) Intake health screening procedures; ☒ ☐ ☐ (b) Identification of relevant symptoms; ☒ ☐ ☐ (c) Referral for medical evaluation; ☒ ☐ ☐ (d) Treatment responsibilities during detention; ☒ ☐ ☐ (e) Coordination with public and private community- ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ The policies and procedures shall be updated as necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 44 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES Well Path Policy HCD-210_Y-A-01 Access (EXCERPT) to Care The health administrator, in cooperation with the facility The agency is in the process of updating its administrator, shall develop policy and procedures to policy as to this regulation. establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and A locked box is accessible in living units for behavioral/mental health care services. the youth to confidentially convey requests for medical, dental, and mental health services. Wellpath is responsible for picking up confidential requests twice daily. The youth interviewed were aware of the ☒ ☐ ☐ confidential box and indicated they are seen timely after submitting a request. Youth indicated they could also directly ask medical staff or probation staff to be seen. Wellpath received accreditation in 2021 from the National Commission on Correctional Healthcare for its services provided at the Fresno Juvenile Justice Campus. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 801 Standard Facility Clothing Issue The youth’s personal clothing, undergarments and The clothing worn by the youth was footwear may be substituted for the institutional clothing observed to be in good repair, free of and footwear specified in this regulation. The facility has ☒ ☐ ☐ stains, and well-fitted. The youth the primary responsibility to provide clothing and interviewed indicated if they needed new footwear. Clothing provisions shall ensure that: underwear, outer clothing, or shoes, they could ask staff and they would receive the items. (a) Clothing is clean, reasonably fitted, durable, easily Policy 801.4 (a) ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 801.4 (b) ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Policy 801.4 (b) (1) (2) Outer garments; ☒ ☐ ☐ Policy 801.4 (b) (2) (3) New non-disposable underwear which shall Policy 801.4 (b) (3) ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Policy 801.4 (b) (4) ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by Policy 801.4 (c) local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Policy 801.4 (d) 1482 CLOTHING EXCHANGE Policy 803 Clothing Exchange The facility administrator shall develop and implement Procedure 805 Clothing Exchange written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless Interviews with youth confirm they are work, climatic conditions, or illness necessitates more ☒ ☐ ☐ receiving clean clothing daily. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 45 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1484 CONTROL OF VERMIN IN YOUTH’S Policy 805 Pest Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 806 Issuance of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility Procedure 807 Issuance of Personal Care administrator for the availability of personal hygiene ☒ ☐ ☐ Items items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 806.4 (a) (b) Toothpaste; ☒ ☐ ☐ Policy 806.4 (b) (c) Soap; ☒ ☐ ☐ Policy 806.4 (c) (d) Comb; ☒ ☐ ☐ Policy 806.4 (d) (e) Shaving implements; ☒ ☐ ☐ Policy 806.4 (e) (f) Deodorant; ☒ ☐ ☐ Policy 806.4 (f) (g) Lotion; ☒ ☐ ☐ Policy 806.4 (g) (h) Shampoo; and, ☒ ☐ ☐ Policy 806.4 (h) Policy 806.4 (i) An interview with a youth indicated (i) Post-shower conditioning hair products. ☒ ☐ ☐ supplies were low on shampoo and post- shower conditioning products. The agency indicated they would investigate the youth’s concerns. Youth shall not be required to share any personal care Policy 806.4 items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 807 Youth Hygiene There shall be written policies and site specific Policy 807.6 Youth Showers procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ Policy 807.7 Nail Care teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis Policy 807.8 Showering/Bathing, Oral and thereafter and given an opportunity to brush their teeth Other Personal Hygiene Items after each meal. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 46 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1487 SHAVING Policy 808 Shaving Youth shall have access to a razor daily, unless their Procedure 800 Shaving appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Policy 809 Hair Care Services Hair care services shall be available in all juvenile Procedure 801 Hair Care Services facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 810 Standard Bedding and Linen Issue Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ Procedure 802 Standard Bedding and area who is expected to remain overnight, shall include, Linen Issue but not be limited to: (a) One mattress or mattress-pillow combination which Policy 810.3 (a) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 810.3 (b) ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 810.3 (c) (d) One towel; and, ☒ ☐ ☐ Policy 810.3 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 810.3 (e) 1501 BEDDING LINEN EXCHANGE Policy 811 Bedding and Linen Exchange The facility administrator shall develop and implement Procedure 803 Bedding and Linen site specific written policies and procedures for the Exchange scheduled exchange of laundered bedding and linen issued to each youth housed. Washable items such as ☒ ☐ ☐ Interviews with youth confirm they are sheets, mattress covers, pillow cases and towels shall exchanging linen each week. They can be exchanged for clean replacement at least once each receive clean linen if needed prior to week. exchange day. The covering blanket shall be cleaned or laundered Policy 811.3 ☒ ☐ ☐ once a month. 1510 FACILITY SANITATION, SAFETY AND Policy 813 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Procedure 809 Facility Sanitation, Safety, written policies and site-specific procedures for the and Maintenance maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 47 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☒ ☐ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☒ ☐ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☒ ☐ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☒ ☐ ☐ in the facility in a manner that allows contact with Violation minors. 7095 Fresno Probation Secure Youth Treatment Facility SYTF PRO 23-24 Page 48 of 48 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7089 & 7095 FACILITY: Fresno County Juvenile Justice Campus (JJC): Commitment TYPE: CAMP & RC: 120 CAMP Facility & Secure Youth Treatment Facility SYTF 48 SYTF FIELD REPRESENTATIVE: Shay Molennor DATE: August 24, 2023 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Building 706-Commitment Unit A Single 2001 6 1 6 70 sq. ft. 1 1 1 Double 12 2 24 112 sq. ft 1 1 1 Unit B Single 2001 6 1 6 70 sq. ft 1 1 1 Double 2 2 24 112 sq. ft. 1 1 1 Note: Five showers and two sinks are in each housing unit dayroom. The dayroom is 2892 sq. ft. An outside recreation off the dayroom measures 1927 sq. ft. Building 707- Commitment Unit A Single 2001 6 1 6 70 sq. ft. 1 1 1 Double 12 2 24 112 sq. ft 1 1 1 Unit B Single 2001 6 1 6 70 sq. ft. 1 1 1 Double 12 2 24 112 sq. ft 1 1 1 Note: Five showers and two sinks are in each housing unit dayroom. The dayroom is 2892 sq. ft. An outside recreation off the dayroom measures 1927 sq. ft. Building 708-SYTF Unit A Single 2001 6 1 6 78 sq. ft 1 1 1 Double 12 2 24 112 sq. ft 1 1 1 Unit B Single 2001 6 6 6 78 sq. ft 1 1 1 Single 12 12 12 112 sq. ft 1 1 1 Note: Five showers and two sinks are in each housing unit dayroom. The dayroom is 2892 sq. ft. An outside recreation off the dayroom measures 1927 sq. ft. The agency converted all double rooms to single rooms in Housing Unit B. This was approved by BSCC as part of their SB 823 funding to be a SYTF regional facility for sexual offenders. This reduced the overall rated capacity by 12. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7089 7095 Fresno Probation JJC Commitment & SYTF CAMP SYTF LASE 23-24 - 1 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Commitment School #103 Classroom 2001 341 sq. ft. for 6 students #104 Classroom 341 sq. ft. for 6 students #105 Classroom 340 sq. ft. for 6 students #106 Classroom 413 sq. ft. for 9 students #107 Classroom 717 sq. ft. for 19 students #110 Classroom 726 sq. ft. for 20 students #113 Classroom 716 sq. ft. for 19 students #116 Classroom 714 sq. ft. for 19 students #119 Classroom 727 sq. ft. for 20 students Note: The buildings were vacant at the time of the inspection as all youth were housed on the detention side of the campus. Commitment and SYTF youth are only attending welding and horticulture classes on the Commitment side of the campus during this inspection cycle. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7089 7095 Fresno Probation JJC Commitment & SYTF CAMP SYTF LASE 23-24 - 2 - J460 LAS JUV-05.dot (rev.12/2022) JUVENILE HALLS, SPECIAL-PURPOSE JUVENILE HALLS, AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7089 & 7095 FACILITY NAME: Fresno County Juvenile Justice Campus (JJC): Commitment and FACILITY TYPE: CAMP & SYTF Secure Youth Treatment Facility 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That X Apply): FIELD REPRESENTATIVE: Shay Molennor DATE: August 24, 2023 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of X youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used X for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area X per youth; 2. Provide no less than 45 square feet of floor space X and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the X youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 7089 7095 Fresno Probation JJC Commitment & SYTF CAMP SYTF PHY 23-24 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy X sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy X sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or X other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an X individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or X slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7089 7095 Fresno Probation JJC Commitment & SYTF CAMP SYTF PHY 23-24 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per X youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for X no more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section X 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for X facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like X surface. 1.2 The required recreation area shall contain no X single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow X compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide X security. 4. Access must be provided to a toilet, wash basin X and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall X be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk X and work area and a minimum of 28 square feet of floor space per minor. 7089 7095 Fresno Probation JJC Commitment & SYTF CAMP SYTF PHY 23-24 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS A communication system shall be provided in each classroom to allow for immediate response to X emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small X group educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 X inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified X in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls X for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the X room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; X and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches X and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical X examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with Four medical examination rooms contain X no single dimension less than 7 feet; more than 144 sq. ft. 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 7089 7095 Fresno Probation JJC Commitment & SYTF CAMP SYTF PHY 23-24 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a X minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the X same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- X person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, X bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with X a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms X and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 7089 7095 Fresno Probation JJC Commitment & SYTF CAMP SYTF PHY 23-24 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting X in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. Rooms are provided in each housing unit. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably X furnished interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified X in Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain X as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security shall be provided as specified in Section X 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 7089 7095 Fresno Probation JJC Commitment & SYTF CAMP SYTF PHY 23-24 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation X areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. X Showers shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely X anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. 7089 7095 Fresno Probation JJC Commitment & SYTF CAMP SYTF PHY 23-24 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Night lighting is required in these areas to provide for good visibility for supervision and be conducive to X sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the X entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor X of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal X objects; 5. Firmly bonded to all padded surfaces to prevent X tearing or ripping; and, 6. Without any exposed seams susceptible to tearing X or ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is X seating for one person. 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile X facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F X 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of X security must be provided near each wash basin specified in these regulations. Comments: Housing buildings vacant during 23-24 inspection. 7089 7095 Fresno Probation JJC Commitment & SYTF CAMP SYTF PHY 23-24 - 8 - J456 PHY 98 01 03 09 14 18 dot