Kern County Probation (2023-2024 inspection cycle)

January 24, 2024 William Dickinson, Chief Probation Officer Kern Probation Department P.O. Box 3309 Bakersfield, CA 93385-3309 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, KERN COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Dickinson: The 2023-2024 Comprehensive Inspection of the Kern County Probation Department has been completed. A pre-inspection briefing was held on Wednesday, March 8, 2023, and the following facilities were inspected between Monday, June 12, 2023 and Wednesday, June 21, 2023: FACILITY NAME BSCC # FACILITY TYPE James G. Bowles Juvenile Hall 7146 JH Furlough Treatment Rehabilitation Program 7147 CAMP Pathways Academy 7152 CAMP Larry J. Rhodes Crossroads Facility 7148 CAMP Kern Secure Youth Treatment Facility 7153 SYTF Camp Erwin Owen 7149 CAMP These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklists for detailed information at each facility.. Chief Dickinson Page 2 No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity for each facility. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Wednesday, June 21, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, CRAIGUS THOMPSON SR. Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Kern County Juvenile Court* Chair, Juvenile Justice Commission, Kern County* Chair, Board of Supervisors, Kern County* County Administrator, Kern County* Elaine Moore, Deputy Chief Probation Officer, Kern County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7146+ Kern County Probation Camp JH SYTF LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7146 FACILITY NAME: James G. Bowles Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Ryan R. Wegis, Probation Division Director; Kimberly Herrera, School Principal; Jocelyn Advincula, Clinical Supervisor of Nursing; Jennifer Camotuya, Registered Nurse; Arturo Figueroa, Behavioral Health Unit Supervisor; Monique Bermudez, Youth Service Officer (YSO); Melissa Sosa, Youth Service Officer I; Kenith Joice, Senior service Officer; Marc Herrera, Assistant Division Director; Jessica LaFebre, Assistant Division Director FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 14, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF All local inspections were completed for the BUILDING AND GROUNDS 2023-2024 inspection cycle. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ Completed on 11/28/2022 by Delfino Ruiz, documented inspection and evaluation from the Principal Building Inspector. following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed on 6/12/2023 by Ruth Routh. clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Environmental completed 3/23/23. Health and Safety Code Section 101045; ☒ ☐ ☐ Nutritional completed 3/23/23. Medical/Mental Health completed 3/23/23. (d) county superintendent of schools on the adequacy of The school program evaluation was educational services and facilities as required in Section completed by Marisa Gamboa and Joe ☒ ☐ ☐ 1370; Hammond of Fresno County Superintendent of Schools on 12/15/22. (e) juvenile court as required by Section 209 of the Completed on 12/13/2022 by Judge Susan ☒ ☐ ☐ Welfare and Institutions Code; and, Gill (f) the Juvenile Justice Commission as required by Completed by Jaime Henderson, Section 229 of the Welfare and Institutions Code or Commission Chair on 2/25/2023 ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 1 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS 1100 Staffing and Recruitment BSCC Note: Compliance with this section is determined The elements of this regulation are covered by receipt of the Chief Probation Officer’s certification in Chief TR Merickel’s letter, dated 9/19/22. letter confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ 1100 Staffing and Recruitment In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and Qualifications 1-4 employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications 1100 Staffing and Recruitment Each facility shall: (1) recruit and hire employees who possess Qualifications 1 ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical 1100 Staffing and Recruitment examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ Qualifications 2 childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 1100 Staffing and Recruitment and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and Qualifications 5 (4) conduct a criminal records review, on each new 1100 Staffing and Recruitment employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Qualifications 3-4 Code. (c) Contract personnel, volunteers, and other non- 1100 Staffing and Recruitment employees of the facility, who may be present at the facility, shall have such clearance and qualifications as Qualifications ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 1205 Staffing and Scheduling Procedures Each juvenile facility shall: Policy Statement (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of youth including safety check records, grievances, and staff, and meet established standards and ☒ ☐ ☐ disciplinary actions, incident reports, shift regulations; schedules, and rosters. Review of these documents revealed compliance with this regulation. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 2 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty absent exigent circumstances; At the time of inspection staffing budgeted positions consisted of: • 1 Probation Division Director • 2 Assistant Probation Division Directors • 5 Deputy Probation Officer IIIs/Duty Supervisors • 16 senior Youth Service Officers (1 ☒ ☐ ☐ vacant) • 5 Intake Deputy Probation Officers • 44 Youth Service Officer I/IIs (13 vacant) • 8 Re-Entry, ADA, Programming (RAP) Officers (3 vacant) • 14 Extra-Help Staff We found no indication that staffing was insufficient at the time of the inspection. (c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 ☒ ☐ ☐ The Duty Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course Policy 2 and PC 832 training; ☒ ☐ ☐ A Duty Supervisor is assigned to each shift. In the Duty Supervisor’s absence, a trained YSO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. (e) have at least one staff member present on each living 1205 Staffing and Scheduling Procedures unit whenever there are youth in the living unit; ☒ ☐ ☐ Policy 3 (f) have sufficient food service personnel relative to the Adequate kitchen staff is present. number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building maintenance, supervision staff are not distracted by support transportation, control room, facility security and other duties. support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ diverted from supervising youth; and, 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 3 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments to meet special ☒ ☐ ☐ regulation. program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Procedure Statement duty for each 10 youth in detention; ☒ ☐ ☐ The Juvenile Hall’s population at the time of the inspection was 93 youths, 82 males, and 11 females. Review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their 1205 Staffing and Scheduling Procedures room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each Procedure Statement 30 youth in detention; (C) at least two wide-awake youth supervision staff 1205 Staffing and Scheduling Procedures members on duty at all times, regardless of the number of youth in detention, unless an Procedure Statement ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on 1205 Staffing and Scheduling Procedures duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. Policy 4 (E) personnel with primary responsibility for other 1205 Staffing and Scheduling Procedures duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 4 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION 1400 Training Policies and 1405 Child/Youth AND TRAINING Supervision Staff Training (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ Procedure 1 supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (2) scope of decisions they shall make; ☒ ☐ ☐ Procedure 2 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (3) the identity of their supervisor; ☒ ☐ ☐ Procedure 3 (4) the identity of persons who are responsible to 1400 Training Policies and 1405 Child/Youth them; Supervision Staff Training ☒ ☐ ☐ Procedure 4 (5) persons to contact for decisions that are beyond 1400 Training Policies and 1405 Child/Youth their responsibility; and Supervision Staff Training ☒ ☐ ☐ Procedure 5 (6) ethical responsibilities. 1400 Training Policies and 1405 Child/Youth Supervision Staff Training ☒ ☐ ☐ Procedure 6 (b) Prior to assuming any responsibility for the 1400 Training Policies and 1405 Child/Youth supervision of youth, each youth supervision staff Supervision Staff Training member shall receive a minimum of 40 hours of facility- specific orientation, including: ☒ ☐ ☐ All new full-time and extra-help employees receive 80 hours of Introductory Training. This far exceeds the minimum required 40 hours of training for this regulation. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 5 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (1) individual and group supervision techniques; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 1 1400 Training Policies and 1405 Child/Youth (2) regulations and policies relating to discipline and Supervision Staff Training rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; Juvenile Hall Administrative Manual Review Topics 2 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 3 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (4) suicide prevention and response to suicide ☒ ☐ ☐ attempts Juvenile Hall Administrative Manual Review Topics 5 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (5) policies regarding use of force, de-escalation All facility staff participate in annual techniques, chemical agents, mechanical and ☒ ☐ ☐ Defensive Tactics training. physical restraints; Juvenile Hall Administrative Manual Review Topics 4 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (6) review of policies and procedures referencing ☒ ☐ ☐ trauma and trauma-informed approaches; Juvenile Hall Administrative Manual Review Topics 14 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 6 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (8) routine security measures, including facility ☒ ☐ ☐ perimeter and grounds; Juvenile Hall Administrative Manual Review Topics 7 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (9) crisis intervention and mental health referrals to All use-of-force incidents are referred to the ☒ ☐ ☐ mental health services; Mental Health staff. Juvenile Hall Administrative Manual Review Topics 15 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (10) documentation; and ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 16 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 6 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (11) fire/life safety training ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 17 (c) Prior to assuming sole supervision of youth, each 1400 Training Policies and 1405 Child/Youth youth supervision staff member shall successfully Supervision Staff Training complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section Review of training documentation revealed ☒ ☐ ☐ 6035. compliance with this regulation. Juvenile Hall Administrative Manual Review Topics (d) Prior to exercising the powers of a peace officer youth 1400 Training Policies and 1405 Child/Youth supervision staff shall successfully complete training Supervision Staff Training pursuant to Section 830 et seq. of the Penal Code. ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 4 1323 FIRE AND LIFE SAFETY 1410 Fire and Life Safety Plan Whenever there is a youth in a juvenile facility, there shall The on-site review indicates that all youth be at least one wide awake person on duty at all times ☒ ☐ ☐ supervisory staff receive site-specific life who meets the training standards established by the safety training during orientation. Also, all full- Board for general fire and life safety which relate time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL 1000 Policy and Procedure Manual All facility administrators shall develop, publish, and The County of Kern Juvenile Detention implement a manual of written policies and procedures Facility Policy, Procedures and Operations that address, at a minimum, all regulations that are Manual was provided prior to the on-site applicable to the facility. Such a manual shall be made inspection. The manual was administratively available to all employees, reviewed by all employees, ☒ ☐ ☐ reviewed by Ryan R. Wegis, Probation and shall be administratively reviewed at a minimum Division Director on 9/22/2022. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 1100 Staffing and Recruitment- communications and a description of job classifications; Organizational Chart ☒ ☐ ☐ 1105 Managers and Supervisors 1110 Line Staff Positions 1115 Service Staff Positions 1120 Office Staff Positions (b) responsibility of the probation department, purpose of 1000 Policy and Procedure Manual (b) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; 1105 Managers and Supervisors 1110 Line Staff Positions ☒ ☐ ☐ 1115 Service Staff Positions 1120 Office Staff Positions (d) initial orientation and training program for employees; ☒ ☐ ☐ 1000 Policy and Procedure Manual (d) (e) initial orientation, including safety and security issues 1000 Policy and Procedure Manual (e) and anti-discrimination policies, for support staff, contract ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 7 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) maintenance of record-keeping, statistics and 1000 Policy and Procedure Manual (f) ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)1 (2) legal and proper care of youth; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)2 (3) maintenance of individual youth's records; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)3 (4) supply of information to the juvenile court and 1000 Policy and Procedure Manual (f)4 ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)5 (g) ethical responsibilities; ☒ ☐ ☐ 1000 Policy and Procedure Manual (g) (h) trauma-informed approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (h) (i) culturally responsive approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (i) (j) gender responsive approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (j) (k) a non-discrimination provision that provides that all 1000 Policy and Procedure Manual (k) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 1000 Policy and Procedure Manual (l) chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- 1000 Policy and Procedure Manual (m) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of 1000 Policy and Procedure Manual (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 1502 Fire and Life Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff We reviewed monthly fire safety inspections with two-year retention of the inspection record; from January 2023 to the date of our ☒ ☐ ☐ inspection. All inspections were completed and verified during this inspection. (c) fire prevention inspections as required by Health and Completed on 6/12/2023. ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; 1505.1 Emergency Procedure Plan ☒ ☐ ☐ Basic Evacuation procedures for All Units (e) documented fire drills not less than quarterly; The facility continues to exceed this regulation by conducting fire drills monthly ☒ ☐ ☐ rather than quarterly. All fire drills were completed and verified during this inspection. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 8 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a written plan for the emergency housing of youth in 1505.1 Emergency Procedure Plan ☒ ☐ ☐ the case of fire; and, (g) development of a fire suppression pre-plan in 1502 Fire and Life Safety Plan ☒ ☐ ☐ cooperation with the local fire department. Fire Suppression Pre-Plan 1326 SECURITY REVIEW 1455 Security Each facility administrator shall develop policies and Most recent review: 9/22/2022, completed by procedures to annually review, evaluate, and document ☒ ☐ ☐ Probation Division Director Ryan R. Wegis. security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 1505 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ 1520 Escape 1510 Riot-Civil Disturbance (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ attack; 1509 Active Shooter and Terrorist Attack (c) fire and natural disasters; ☒ ☐ ☐ 1502 Fire 1505 Emergency Procedure (d) periodic testing of emergency equipment; ☒ ☐ ☐ Testing of Emergency Equipment 1505 Emergency Procedure (e) emergency evacuation of the facility; and ☒ ☐ ☐ Emergency/Disaster Evacuation Drills Per a memo by Ryan R. Wegis, Probation (f) a program to provide all youth supervision staff Division Director, dated 9/22/2022, all staff ☒ ☐ ☐ with an annual review of emergency procedures. complete an annual review of the facility’s emergency procedures. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement Reviewed the juvenile hall’s safety checks for policy and procedures that provide for direct visual the months of February 2023 and March observation of youth at a minimum of every 15 minutes, 2023. The juvenile hall continues to exceed at random or varied intervals during hours when youth this regulation by requiring visual checks of are asleep or when youth are in their rooms, confined in each youth for 10 minutes when a youth is in holding cells or confined to their bed in a dormitory. a room. Review of safety check documents Supervision is not replaced, but may be supplemented and policy and procedure manual reveals by, an audio/visual electronic surveillance system compliance with this regulation. Review of designed to detect overt, aggressive or assaultive ☒ ☐ ☐ safety checks also revealed they are being behavior and to summon aid in emergencies. All safety completed at random or varied intervals checks shall be documented with the actual time the throughout each shift. check is completed. We also reviewed live real-time safety checks at the juvenile hall during the inspection walkthrough of the facility. All safety checks reviewed were in compliance with this regulation. 1329 SUICIDE PREVENTION PLAN 1523 Suicide Prevention Plan and Procedures The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, Reviewed five (5) youth suicide prevention shall plan and implement written policies and packets from the juvenile hall. Review of the procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ documentation and the policy and procedure The plan shall consider the needs of youth experiencing manual revealed compliance with this past or current trauma. Suicide prevention responses regulation. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 9 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Suicide prevention training as required in Section Youth supervision staff receive suicide 1322, Youth Supervision Staff Orientation, and Training prevention training as part of their initial ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. orientation and through the Juvenile Correctional Core training. (b) Screening, Identification Assessment and Youth Supervision staff (Intake Officer) Precautionary Protocols administers the MAYSI questionnaire on ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at each youth booked into the facility. intake and as needed during detention. (2) All youth supervision staff who perform intake All Intake Officers are trained to administer processes shall be trained in screening youth for risk ☒ ☐ ☐ the MAYSI. of suicide. (3) All youth who have been identified during the 1523 Suicide Prevention Plan and intake screening process to be at risk of suicide shall Procedures ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. Procedure Statement (4) Precautionary protocols shall be developed to 1523 Suicide Prevention Plan and ensure the youth’s safety pending the Procedures ☒ ☐ ☐ behavioral/mental health assessment. Procedure Statement (c) Referral process to behavioral/mental health staff for 1523 Suicide Prevention Plan and assessment and/or services. Procedures ☒ ☐ ☐ Procedure Statement (d) Procedures for monitoring of youth identified at risk 1523 Suicide Prevention Plan and for suicide. Procedures ☒ ☐ ☐ Policy Statement (d) (e) Safety Interventions 1523 Suicide Prevention Plan and (1) Procedures to address intervention protocols for Procedures ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: Policy Statement (e)1 (A) Housing consideration 1523 Suicide Prevention Plan and Procedures ☒ ☐ ☐ Policy Statement (e)1a (B) Treatment strategies including trauma- 1523 Suicide Prevention Plan and informed approaches Procedures ☒ ☐ ☐ Policy Statement (e)1b (2) Procedures to instruct youth supervision staff 1523 Suicide Prevention Plan and how to respond to youth who exhibit suicidal ☒ ☐ ☐ Procedures behaviors. Policy Statement (e)2 (f) Communication 1523 Suicide Prevention Plan and (1) The intake process shall include communication Procedures with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal Policy Statement (f)1 ideations, behaviors or attempts. (2) Procedures for clear and current information 1523 Suicide Prevention Plan and sharing about youth at risk for suicide with youth Procedures ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. Policy Statement (f)12 (g) Debriefing of Critical Incidents Related to Suicides or 1523 Suicide Prevention Plan and Attempts Procedures (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during Policy Statement (g)1 and after the critical incident. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 10 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1523 Suicide Prevention Plan and (2) Process for a debriefing event with affected Procedures ☒ ☐ ☐ staff. Policy Statement (g)2 (3) Process for a debriefing event with affected 1523 Suicide Prevention Plan and youth. Procedures ☒ ☐ ☐ Policy Statement (g)3 (h) Documentation 1523 Suicide Prevention Plan and (1) Documentation processes shall be developed to Procedures ☒ ☐ ☐ ensure compliance with this regulation Policy Statement (h)1 Youth identified at risk for suicide shall not be denied the 1523 Suicide Prevention Plan and opportunity to participate in facility programs, services Procedures and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the Policy Statement ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 1300 Reporting of Legal Actions Each facility shall submit to the Board a letter of No legal actions were reported during this notification on each legal action, pertaining to conditions ☒ ☐ ☐ inspection cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY 1305 Death, Serious, Illness, or Injury while OF A YOUTH WHILE DETAINED Detained (1) Death of a Youth. Procedure (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental No deaths or serious injuries/illnesses were health director, shall develop written policies and ☒ ☐ ☐ reported during this inspection cycle. procedures in the event of the death of a youth while detained, which include notifications to necessary 1305 Death, Serious, Illness, or Injury while parties, which may include the Juvenile Court, the Detained 1(a) parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with 1305 Death, Serious, Illness, or Injury while the facility administrator, shall develop written Detained 1(b) policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to 1305 Death, Serious, Illness, or Injury while the Board a copy of the report submitted to the Detained Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Reporting Requirements Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth 1305 Death, Serious, Illness, or Injury while from the administrator, the Board may within 30 Detained calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ Review to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 11 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Serious Illness or Injury of Youth. 1305 Death, Serious, Illness, or Injury while (a) The facility administrator, in cooperation with Detained 2(a) the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 1310 Population Accounting and Juvenile Facility Capacity Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) 1310 Population Accounting and Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ JH-140 total. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the The juvenile hall remains well under the rated Board in a format provided by the Board. capacity. 1350 ADMITTANCE PROCEDURES 1600 Admittance Procedure The facility administrator shall develop and implement We reviewed ten (10) Youth Intake packets written policies and procedures for admittance of youth from the juvenile hall. Review of the that emphasize respectful and humane engagement documentation provided, and the policy and with youth, and reflect that the admission process may ☒ ☐ ☐ procedure manual revealed compliance with be traumatic to youth who may have already this regulation. experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: 1600 Admittance Procedure (1) Access to two free phone calls within one hour of ☒ ☐ ☐ admittance in accordance with the provisions of Procedure Statement Welfare and Institution Code Section 627; 1600.3 Admittance Procedure (2) Offer of a shower; ☒ ☐ ☐ All youth are offered a shower upon intake. 1600 Admittance Procedure (3) Documented secure storage of personal ☒ ☐ ☐ belongings; Procedure Statement 1600 Admittance Procedure All youth are offered food during the intake (4) Offer of food upon arrival; ☒ ☐ ☐ process regardless of the booking time. Procedure Statement (5) Screening for physical and behavioral health 1600 Admittance Procedure and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; Policy Statement (6) Screening for physical and developmental 1600 Admittance Procedure disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; Policy Statement (7) Contact with Regional Center for the 1600 Admittance Procedure Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ Policy Statement developmental disability, pursuant to Section 1413; and, 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 12 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1600 Admittance Procedure (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Policy Statement (b) juvenile hall administrators shall establish written 1600 Admittance Procedure criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. Policy Statement (c) juvenile camps and post-dispositional programs in 1600 Admittance Procedure juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform Procedure Statement ☒ ☐ ☐ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures 1600 Admittance Procedure that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. Procedure Statement 1350.5 SCREENING FOR THE RISK OF SEXUAL 1600 Admittance Procedure ABUSE Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement We reviewed ten (10) Youth Kern County written policies and procedures to reduce the risk of Human Trafficking (HT)/Commercially sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ Sexually Exploited Children (CSEC) forms facility staff to assess each youth within 72 hours of from the juvenile hall. Review of the admission based on the following information: documentation provided, and the policy and procedure manual revealed compliance with this regulation. 1600 Admittance Procedure (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (a) (b) Gender nonconforming appearance or manner; or 1600 Admittance Procedure identification as lesbian, gay or bisexual, transgender, Screening for the Risk of Sexual Abuse (b) ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; 1600 Admittance Procedure (c) Current charges and offense history; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (c) 1600 Admittance Procedure (d) Age; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (d) 1600 Admittance Procedure (e) Level of emotional and cognitive development; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (e) 1600 Admittance Procedure (f) Physical size and stature; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (f) 1600 Admittance Procedure (g) Mental illness or mental disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (g) 1600 Admittance Procedure (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (h) 1600 Admittance Procedure (i) Physical disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (i) 1600 Admittance Procedure (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (j) (k) Any other specific information about the individual 1600 Admittance Procedure youth that may indicate heightened needs for Screening for the Risk of Sexual Abuse (k) ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through 1600 Admittance Procedure conversations with the youth during the admittance Screening for the Risk of Sexual Abuse process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 13 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall implement appropriate 1600 Admittance Procedure controls on the dissemination of information within the Screening for the Risk of Sexual Abuse facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 1615 Release Procedures The facility administrator shall develop and implement We reviewed ten (10) Youth Release forms written policies and procedures for release of youth from ☒ ☐ ☐ from the juvenile hall. Review of the custody which provide for: documentation provided, and the policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (b) return of personal clothing and valuables; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (d) notification to the facility health care provider in 1615 Release Procedures- Policy Statement accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (f) notification of facility mental health personnel. ☒ ☐ ☐ 1615 Release Procedures- Policy Statement The facility administrator shall develop and implement 1615 Release Procedures policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry Procedure- Reentry, ADA, and Program ☒ ☐ ☐ services including, but not limited to, medical and (RAP) Unit Staff assist the youth with their behavioral health, education, probation supervision and transition back to the community. community-based services. The facility administrator shall develop and implement 1615.1 Temporary Releases written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION 1605 Classification The facility administrator shall develop and implement We reviewed ten (10) Youth classification written policies and procedures on classification of youth forms from the juvenile hall. Review of the for the purpose of determining housing placement in the ☒ ☐ ☐ documentation provided, and the policy and facility. procedure manual revealed compliance with Such procedures shall: this regulation. (a) provide for the safety of the youth, other youth, 1605 Classification – Policy Statement facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 1605 Classification – Policy Statement ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon 1605 Classification – Procedure Statement admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including 1605 Classification – Policy Statement provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 14 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provide that facility staff shall not separate youth 1605 Classification – Procedure Statement from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, 1605 Classification – Procedure Statement transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 1605.1 Transgender and Intersex Youth The facility administrator shall develop written policies Review of the documentation provided, the and procedures ensuring respectful and equitable ☒ ☐ ☐ policy and procedure manual, and the treatment of transgender and intersex youth. The facility’s Transgender and Intersex Youth policies shall provide that: form revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender 1605.1 Transgender and Intersex Youth identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the Procedures 3 youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 1605.1 Transgender and Intersex Youth themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ Procedures 5 clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that 1605.1 Transgender and Intersex Youth best meets their individual needs and promotes their safety and well-being. Staff may not automatically house Housing youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender 1605.1 Transgender and Intersex Youth and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and Medical treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and 1605.1 Transgender and Intersex Youth necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety Housing ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 1605.1 Transgender and Intersex Youth youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ Searches respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 15 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1353 ORIENTATION 1610 Orientation The facility administrator shall develop and implement We reviewed ten (10) Youth Orientation written policies and procedures to orient a youth prior to packets from the juvenile hall. Review of the placement in a living area. Both written and verbal documentation provided, and the policy and information shall be provided and supplemented with ☒ ☐ ☐ procedure manual revealed compliance with video orientation if feasible. Provision shall be made to this regulation. provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or Each youth is also provided a Youth English language learners. Orientation shall include Handbook during the orientation process. information that addresses: (a) facility rules including contraband and searches and 1610 Orientation- Purpose 1 ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions 1610 Orientation- Purpose 2 and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 1610 Orientation- Purpose 20 facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ 1610 Orientation- Purpose 4 (e) the existence of the grievance procedure, the steps 1610 Orientation- Purpose 3 that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the 1610 Orientation- Purpose 5 ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental 1610 Orientation- Purpose 6 ☒ ☐ ☐ health care; (h) access to education, religious services, and 1610 Orientation- Purpose 7 ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ 1610 Orientation- Purpose 9 (j) opportunity for personal hygiene and daily showers 1610 Orientation- Purpose 10 ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and 1610 Orientation- Purpose 11 ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and 1610 Orientation- Purpose 12 ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, 1610 Orientation- Purpose 13 ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ 1610 Orientation- Purpose 14 (o) emergencies including evacuation procedures; ☒ ☐ ☐ 1610 Orientation- Purpose 15 (p) non-discrimination policy and the right to be free from 1610 Orientation- Purpose 16 physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language 1610 Orientation- Purpose 17 ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, 1610 Orientation- Purpose 18 ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive 1610 Orientation- Purpose 19 information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 16 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (t) a process by which youth may request access to Title 1610 Orientation- Purpose 20 15 Minimum Standards for Juvenile Facilities. Youth are advised of access to Title 15 in the ☒ ☐ ☐ Youth Handbook. Title 15 is available in each housing unit. 1354 SEPARATION 1620 Separation The facility administrator shall develop and implement We reviewed four (4) separation packets written policies and procedures that address: from the juvenile hall. Review of the documentation and the policy and procedure manual revealed compliance with this regulation. However, technical assistance ☒ ☐ ☐ was provided regarding youth being placed on Quiet Room status which is a cell within the Intake unit. Juvenile Hall staff was reminded once a youth is placed behind a lock-door room confinement, documentation shall be completed. (a) separation of youth for reasons that include, but are 1620 Separation- Policy Statement not be limited to, medical and mental health conditions, ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 1620 Separation- Policy Statement ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal 1620 Separation- Policy Statement privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 1620 Separation- Policy Statement ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 1620 Separation- Policy Statement separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 1620 Separation- Review of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 17 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and Reviewed ten (10) Room Placement Log implement written policies and procedures addressing forms from the juvenile hall. Review of the the confinement of youth in their room that are documentation provided revealed compliance consistent with Welfare and Institutions Code Section with this regulation. Review also revealed the 208.3. The placement of a youth in room confinement juvenile hall staff are doing an excellent job of shall be accomplished in accordance with the following documenting the youth’s behaviors while on guidelines: room confinement as well as documenting the need to extend the youth’s room ☒ ☐ ☐ confinement due to being a threat to the safety and security of the facility. We provided some technical assistance regarding each youth having an individualized plan to reintegrate the youth back into the program. We also discussed when multiple youths are involved in an incident, ensure each youth is individually assessed for return to the program. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy Statement other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy Statement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 1620.1 Room Confinement- Policy Statement that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room Statement ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 1620.1 Room Confinement- Procedure (1) Return the youth to general population. ☒ ☐ ☐ Statement 1 1620.1 Room Confinement- Procedure (2) Consult with mental health or medical staff. ☒ ☐ ☐ Statement 2 (3) Develop an individualized plan that includes the 1620.1 Room Confinement- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ Statement 3 the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: Statement ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (A) Document the reasons for room confinement 1620.1 Room Confinement- Procedure and the basis for the extension, the date and time Statement the youth was first placed in room confinement, and when he or she is eventually released from When a youth is separated from the group by room confinement. being placed in their room, the procedure is ☒ ☐ ☐ as follows: 4 Technical assistance was provided regarding ensuring youth are individually assessed for release from room confinement. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 18 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to Statement integrate the youth to general population. When a youth is separated from the group by being placed in their room, the procedure is ☒ ☐ ☐ as follows: 4 Technical assistance was provided regarding ensuring each youth has an individualized plan to integrate the youth back into the general population. (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her designee Statement every four hours thereafter. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy Statement single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 1620.1 Room Confinement- Policy Statement ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy Statement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy Statement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy Statement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN 1625 Assessment and Case Plans The facility administrator shall develop and implement We reviewed ten (10) Case Plan update written policies and procedures for assessment and ☒ ☐ ☐ forms from the juvenile hall. Review of the case planning. documentation provided, and the policy and procedure manual revealed compliance with this regulation. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 19 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: 1625 Assessment and Case Plans The assessment is based on information collected during the admission process with periodic review, Policy statement which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of During the intake process, the Youth Service substance abuse history, educational, vocational, Officer will complete the James G. Bowles counseling, behavioral health, consideration of known Juvenile Hall Initial Assessment form. history of trauma, and family strengths and needs. (b) Institutional Case Plan: 1625 Assessment and Case Plans (1) A case plan shall be developed for each youth Policy statement held for at least 30 days or more and created within 40 days of admission. ☒ ☐ ☐ After a youth has been detained for over 30 days a Youth Service Officer III with complete a Case Plan Update before 40 days from the youth’s admission. (2) The institutional plan shall include, but not be 1625 Assessment and Case Plans limited to, written documentation that provides: ☒ ☐ ☐ Procedure – Case Plan Update (A) objectives and time frame for the resolution of 1625 Assessment and Case Plans problems identified in the assessment; ☒ ☐ ☐ Procedure – Case Plan Update 1 (B) a plan for meeting the objectives that includes 1625 Assessment and Case Plans a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan Procedure – Case Plan Update 2 is implemented; (3) periodic evaluation of progress towards meeting 1625 Assessment and Case Plans the objectives, including periodic review and discussion of the plan with the youth; Procedure – Case Plan Update 3 ☒ ☐ ☐ Case plans are reviewed at six (6) months intervals if the youth remains in custody. (4) a transition plan, the contents of which shall be 1625 Assessment and Case Plans subject to existing resources, shall be developed for ☒ ☐ ☐ post dispositional youth in accordance with Section Procedure – Case Plan Update 4 1351; and, (5) in as much as possible and if appropriate, the 1625 Assessment and Case Plans plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ Policy Statement and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES 1630 Counseling and Casework Services The facility administrator shall develop and implement Review of the documentation provided, and written policies and procedures ensuring the availability the policy and procedure manual revealed of appropriate counseling and casework services for all compliance with this regulation. youth. Policies and procedures shall ensure: ☒ ☐ ☐ The juvenile hall also does weekly Special Cases and ADA Accommodation meetings with medical, mental health, school, kitchen, and probation staff. (a) youth will receive assistance with needs or concerns 1630 Counseling and Casework Services that may arise; ☒ ☐ ☐ Policy 1 (b) youth will receive assistance in requesting contact 1630 Counseling and Casework Services with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, Policy 2 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 20 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) youth will be provided access to available resources 1630 Counseling and Casework Services to meet the youth’s needs. ☒ ☐ ☐ Policy 3 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the We reviewed five (5) use of force reports in responsible physician, shall develop and implement which OC spray was utilized and five (5) use written policies and procedures for the use of force, of force reports in which OC spray was not which may include chemical agents. Force shall never utilized. Review of the documentation be applied as punishment, discipline, retaliation or provided revealed compliance with this treatment. regulation. Review also revealed juvenile hall (a) At a minimum, each facility shall develop policies and ☒ ☐ ☐ staff utilize a command call of “Get Down on procedures which: the Ground” to youth when there is an imminent threat to the youth’s safety or the safety of others. Youth who fail to comply with the Get Down command call are then given multiple warnings to comply prior to staff going hands-on or deploying their OC spray. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction Statement reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including 1635 Use of Force – Introduction Statement both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. Youth Behavior and Force Options 1-4 (3) describe force options or techniques that are 1635 Use of Force – Introduction Statement expressly prohibited by the facility. ☒ ☐ ☐ Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use of Force – Introduction Statement inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Youth Behavior and Force Options (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for documenting and reporting the use of force, including reporting It should be noted the juvenile hall conducts requirements of management and line staff and a debriefing on all use of force incidents. procedures for reviewing and tracking use of force Attending those debriefings are all staff incidents by supervisory and or management staff, ☒ ☐ ☐ involved in the incident, a Duty Supervisor, which include procedures for debriefing a particular and a member of the Administration team. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for 1635 Use of Force- Notification Procedures investigating unreasonable use of force. ☒ ☐ ☐ The administration will track and review all situations involving the use of force and will determine: 1-5 (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents for and 3 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. It should be noted notification of the use of force to a youth parent is documented on Special Incident Reports (SIR). 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 21 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) describe the limitations of use of force on pregnant 1635 Use of Force- Factors to Determine the youth in accordance with Penal Code Section 6030(f) Use of Force Options and Welfare and Institutions Code Section 222. ☒ ☐ ☐ With regards to pregnant youth and use of force, refer to JH manual, section 1917: 1-7 (b) Facilities that authorize chemical agents as a force 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy chemical agents in the facility and the type, size and Statement the approved method of deployment for those chemical agents. When youth are exposed to O.C. spray ☒ ☐ ☐ juvenile hall staff are doing an excellent job of documenting each youth decontamination process from start to finish. They also document when youth “self-terminate” the decontamination process with the exact start and finish times of showers. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy there is an imminent threat to the youth’s safety or the Statement safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably The policy of Kern County Probation possible. Department includes the following guidelines: 1-2 (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy timelines for decontamination from chemical agents. Statement This shall include that youth who have been exposed to chemical agents shall not be left unattended until The policy of the Kern County Probation that youth is fully decontaminated or is no longer Department includes the following guidelines: suffering the effects of the chemical agent. 8-10 ☒ ☐ ☐ Juvenile hall staff document their one-on-one supervision of a youth who has been exposed to OC spray until the youth discloses they are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents and 3 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. It should be noted that notification of the use of force to a youth’s parent is documented in the Special Incident Reports (SIR). (5) provide for the documentation of each incident of 1635 Use of Force- Notification Procedures use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, 1635.1 Oleoresin Capsicum- Reporting youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which 1635 Use of Force- Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions 1635 Use of Force- Training ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy ☒ ☐ ☐ application. Statement (3) signs or symptoms that should result in 1635 Use of Force- Training ☒ ☐ ☐ immediate referral to medical or behavioral health. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 22 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) instruction on the Constitutional Limitations of 1635 Use of Force- Legal Authority ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 1635 Use of Force- Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular 1635 Use of Force- Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS 1640 Use of Physical Restraints The facility administrator, in cooperation with the We reviewed ten (10) use-of-force reports responsible physician and mental health director, shall from the juvenile hall. Review of the develop and implement written policies and procedures ☒ ☐ ☐ documentation provided revealed compliance for the use of restraint devices. Restraint devices with this regulation. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 1640 Use of Physical Restraints who present an immediate danger to themselves or others, who exhibit behavior which results in the Policy Statement destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 1640 Use of Physical Restraints discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or Policy Statement other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 1640 Use of Physical Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within Policy Statement ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 1640 Use of Physical Restraints of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a Policy Statement ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 1640 Use of Physical Restraints retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ Procedure- Duty Supervisor 3c youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 1640 Use of Physical Restraints possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health Procedure- Duty Supervisor 3b treatment. Continuous direct visual supervision shall be conducted 1640 Use of Physical Restraints to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Procedure- Duty Supervisor 3d ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 23 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In addition to the requirements above, policies and 1640 Use of Physical Restraints procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an Procedure Statement application of restraints. (b) known medical conditions that would contraindicate 1640 Use of Physical Restraints certain restraint devices and/or techniques. ☒ ☐ ☐ Procedure Statement (c) acceptable restraint devices. 1640 Use of Physical Restraints ☒ ☐ ☐ Procedure Statement (d) signs or symptoms which should result in immediate 1640 Use of Physical Restraints medical/mental health referral. ☒ ☐ ☐ Procedure Statement (e) availability of cardiopulmonary resuscitation 1640 Use of Physical Restraints equipment. ☒ ☐ ☐ Procedure Statement (f) protective housing of restrained youth. While in 1640 Use of Physical Restraints restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes Procedure Statement provision to protect the youth from abuse. 1640 Use of Physical Restraints (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Procedure Statement 1640 Use of Physical Restraints (h) exercising of extremities. ☒ ☐ ☐ Procedure Statement 1358.5 USE OF RESTRAINT DEVICES FOR 1640.1 Use of Restraint Devices for MOVEMENT AND TRANSPORTATION Movement and Transportation within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the We reviewed ten (10) use-of-force reports responsible physician and behavioral/mental health from the juvenile hall. Review of the director, shall develop and implement written policies ☒ ☐ ☐ documentation provided revealed compliance and procedures for the use of restraint devices when the with this regulation. Review also revealed purpose is for movement or transportation within the juvenile hall staff are documenting the facility that shall include the following: circumstances leading to the application of restraints in their Special Incident Reports (SIR). (a) identification of acceptable restraint devices, staff 1640.1 Use of Restraint Devices for approved to utilize restraint devices and the required ☒ ☐ ☐ Movement and Transportation within the training. Facility (b) the circumstances leading to the application of 1640.1 Use of Restraint Devices for restraints must be documented. Movement and Transportation within the ☒ ☐ ☐ Facility Policy statement (c) an individual assessment of the need to apply 1640.1 Use of Restraint Devices for restraints for movement or transportation that includes Movement and Transportation within the consideration of less restrictive alternatives, Facility consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a Policy statement process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, 1640.1 Use of Restraint Devices for with a clearly defined expectation that restraint devices Movement and Transportation within the shall not be used for the purposes of discipline or ☒ ☐ ☐ Facility retaliation. Policy statement 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 24 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) the use of restraints on pregnant youth is limited in 1640.1 Use of Restraint Devices for accordance with Penal Code Section 6030(f) and Movement and Transportation within the Welfare and Institutions Code Section 222. ☒ ☐ ☐ Facility Policy Statement 1359 SAFETY ROOM PROCEDURES We reviewed seven (7) youth safety room placement special incident reports from the (a) The facility administrator, and where applicable, in juvenile hall. Review of the documentation cooperation with the responsible physician, shall provided, and the policy and procedure develop and implement written policies and procedures manual revealed compliance with this governing the use of safety rooms, as described in Title regulation. 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary 1645 Safety Rooms- Procedure nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; Juvenile Hall Staff 10 (2) provide for approval of the facility manager, or 1645 Safety Rooms- Procedure statement designee, before a youth is placed into a safety ☒ ☐ ☐ room; (3) provide for continuous direct visual supervision 1645 Safety Rooms- Procedure and documentation of the youth's behavior and any ☒ ☐ ☐ staff interventions every 15 minutes, with actual time Juvenile Hall Staff 4 recorded; (4) provide that the youth shall be evaluated by the 1645 Safety Rooms- Procedure facility manager, or designee, every four hours; ☒ ☐ ☐ Duty Supervisor 5 (5) provide for immediate medical assessment, 1645 Safety Rooms- Procedure where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, Duty Supervisor 6 (6) provide a process for documenting the reason for 1645 Safety Rooms- Procedure placement, including attempts to use less restrictive ☒ ☐ ☐ means of control, and decisions to continue and end Juvenile Hall Staff 3 placement. (b) The placement of a youth in the safety room shall be 1645 Safety Rooms- Policy Statement ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less 1645 Safety Rooms- Policy Statement restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of 1645 Safety Rooms- Policy Statement punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it 1645 Safety Rooms- Policy Statement compromises the mental and physical health of the ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety Safety room placements are considered room. After the youth has been held in the safety room Room Confinement; therefore, all procedures for a period of four hours, staff shall do one or more of ☒ ☐ ☐ set forth in Title 15, section 1354.5, and the the following: juvenile hall administrative manual section 1620.1, will apply. 1645 Safety Rooms- Procedure (1) return the youth to general population. ☒ ☐ ☐ 1645 Safety Rooms- Procedure (2) consult with mental health or medical staff, ☒ ☐ ☐ 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 25 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) develop an individualized plan that includes the 1645 Safety Rooms- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended 1645 Safety Rooms- Procedure beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 1457 Searches The facility administrator shall develop and implement written policies and procedures governing the search of Review of the policy and procedure manual youth, the facility, and visitors. Policies and procedures ☒ ☐ ☐ revealed compliance with this regulation. All shall provide that: strip searches must be authorized by the administration prior to being performed. The juvenile hall has not conducted a strip search this inspection cycle. (a) Searches shall be conducted to ensure the safety 1457 Searches – Policy and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that 1457 Searches – Policy preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 1457 Searches – Policy ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be 1457 Searches - Policy ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only 1457 Searches be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific Strip Searches and Body Cavity Searches ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 1457 Searches comply with Section 1352.5. ☒ ☐ ☐ Strip Searches (g) Cross-gender pat-down searches and strip searches 1457 Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth The facility administrator shall develop and implement Review of the documentation provided, and written policies and procedures whereby any youth may the policy and procedure manual revealed appeal and have resolved grievances relating to any compliance with this regulation. condition of confinement, including but not limited to health care services, classification decisions, program Technical assistance was provided with participation, telephone, mail or visiting procedures, regards to the grievance form. We discussed food, clothing, bedding, mistreatment, harassment or ☒ ☐ ☐ concerns with the form with the violations of the nondiscrimination policy. There shall be administration and suggested removing “date no time limit on filing grievances. Policies and assigned to Supervisor” from the form. To procedures shall include provisions whereby the facility ensure ongoing compliance with this manager ensures: regulation the grievance form was revised, and the new grievance form was implemented during the inspection process. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 26 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response to 1650 Grievance – Youth grievances within three (3) business days, grievances that relate to health and safety issues must be Grievance Procedure ☒ ☐ ☐ addressed immediately; The grievance form was revised to ensure ongoing compliance with this regulation. (1) The youth may elect to be present to explain 1650 Grievance – Youth his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to Grievance Procedure the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the Grievance Procedure grievance; (g) resolution of the grievance must occur within ten (10) 1650 Grievance – Youth business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; Grievance Procedure ☒ ☐ ☐ and, The grievance form was revised to ensure ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external 1650 Grievance – Youth methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Grievance Procedure Whether or not associated with a grievance, concerns 1650 Grievance – Youth of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Grievance Procedure policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 1655 Incident Reporting, Investigation, and Report Writing A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed ten (10) incident reports from death of an employee, youth or other person(s) shall be ☒ ☐ ☐ the juvenile hall. Review of the maintained. Such written record shall be prepared by the documentation provided revealed compliance staff and submitted to the facility manager by the end of with this regulation. the shift, unless additional time is necessary and authorized by the facility manager or designee. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 27 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1363 USE OF REASONABLE FORCE TO COLLECT 1660 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Per policy, force will not be used to obtain a (a) Pursuant to Penal Code Section 298.1 authorized DNA sample, unless specifically ordered by law enforcement, custodial, or corrections personnel the Court. including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of 1660 DNA Collection – Procedure reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by 1660 DNA Collection – Procedure efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written 1660 DNA Collection – Procedure authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell 1660 DNA Collection – Procedure extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 28 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM 1705 Central School Program (a) School Programs Review of policy and procedures, youth and The County Board of Education shall provide for the staff interviews, and school daily schedules administration and operation of juvenile court schools in revealed compliance with this regulation. conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and School program evaluation completed by Joe coordination between educators and probation staff. Hammond and Marisa Gamboa of Fresno Culturally responsive and trauma-informed approaches County Superintendent of Schools on should be applied when providing instruction. Education December 15, 2022. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements 1705 Central School Program – Policy The facility school program shall comply with the State Statement Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education 1705 Central School Program – Policy program shall be free from discriminatory action. Staff Statement shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1705 Central School Program – Policy Education Code and include, but not be limited to, ☒ ☐ ☐ Statement courses required for high school graduation. (2) Information and preparation for the High School 1705 Central School Program – Procedure Equivalency Test as approved by the California Statement ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary 1705 Central School Program – Policy ☒ ☐ ☐ education and vocational opportunities. Statement (4) Administration of the High School Equivalency 1705 Central School Program – Procedure Tests as approved by the California Department of ☒ ☐ ☐ Statement Education, shall be made available when possible. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 29 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Supplemental instruction shall be afforded to youth 1705 Central School Program – Procedure who do not demonstrate sufficient progress towards ☒ ☐ ☐ Statement grade level standards. (6) The minimum school day shall be consistent with 1705 Central School Program – Procedure State Education Code Requirements for juvenile court Statement schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless 1705 Central School Program – Procedure of classification, housing, security status, disciplinary Statement or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1705 Central School Program – Procedure (1) Positive behavior management will be Statement implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 1705 Central School Program – Procedure decisions made by probation staff that may affect the ☒ ☐ ☐ Statement educational programming of students. (3) Except as otherwise provided by the State 1705 Central School Program – Procedure Education Code, expulsion/suspension from school Statement shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1705 Central School Program – Procedure education staff will develop policies and procedures Statement ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1705 Central School Program – Procedure (1) State and federal laws and regulations shall be Statement observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 1705 Central School Program – Procedure afforded an educational program that addresses their Statement language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1705 Central School Program – Procedure (1) Youth shall be interviewed after admittance and a Statement ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 30 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) School progress/school history; 1705 Central School Program – Procedure ☒ ☐ ☐ Statement (B) Home Language Survey and the results of the 1705 Central School Program – Procedure ☒ ☐ ☐ State Test used for English language proficiency; Statement (C) Needs and services of special populations as 1705 Central School Program – Procedure defined by the State Education Code, including but ☒ ☐ ☐ Statement not limited to, students with special needs. (D) Discipline problems. 1705 Central School Program – Procedure ☒ ☐ ☐ Statement (2) Youth will be immediately enrolled in school. 1705 Central School Program – Procedure Educational staff shall conduct an assessment to Statement determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1705 Central School Program – Procedure education plan shall be developed for each youth ☒ ☐ ☐ Statement within five school days. (4) Upon enrollment, education staff shall comply with 1705 Central School Program – Procedure the State Education Code and request the youth's Statement records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1705 Central School Program – Procedure (1) The complete facility educational record of the Statement youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall 1705 Central School Program – Procedure provide appropriate credit (full or partial) for course Statement ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1705 Central School Program – Procedure (1) The Superintendent of Schools and the Chief Statement Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1705 Central School Program – Procedure (1) The school and facility administrator should, Statement whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ During the inspection process, technical educational and vocational opportunities for youth that assistance was provided regarding ensuring considers the use of technology to implement these high school graduates are always out of their programs. room during school times. 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs, and Exercise EXERCISE. The facility administrator shall develop and implement Review of the documentation provided, and written policies and procedures for programs, ☒ ☐ ☐ the policy and procedure manual revealed recreation, and exercise for all youth. The intent is to compliance with this regulation. minimize the amount of time youth are in their rooms or their bed area. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 31 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Procedure Statement ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Recreation, Programs and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ Procedure Statement represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1710 Recreation, Programs and Exercise be posted in the living units. Procedure Statement ☒ ☐ ☐ Walkthrough of the facility during the inspection revealed program schedules are posted within each housing unit. There will be a written annual review of the programs, Annual review completed by Ryan R. Wegis, recreation, and exercise by the responsible agency to Probation Division Director on 9/22/2022. ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Programs evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- Review of RAP Structured Programming for social interventions and activities designed to reduce the months of January, February, and March recidivism. These programs should be based on the 2023 revealed compliance with this youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ regulation. and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; 1710 Recreation, Programs and Exercise (2) Management of Stress and Trauma; (3) Anger Management; Programs 1-18 (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 32 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Recreation. All youth shall be provided the opportunity 1710 Recreation, Programs, and Exercise for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreation entertainment. Activities shall be supervised and include ☒ ☐ ☐ orientation and may include coaching of youth. Review of Unit Shift Reports for the months of January 2023, February 2023, and March 2023 revealed compliance with this regulation. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs, and Exercise opportunity for at least one hour of large muscle activity each day. Procedure Statement ☒ ☐ ☐ Review of Unit Shift Reports for the months of January 2023, February 2023, and March 2023 revealed compliance with this regulation. The administrator/manager may suspend, for a period 1710 Recreation, Programs, and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ Procedure Statement the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 1715 Religious Program The facility administrator shall provide access to religious Review of the daily schedule revealed youth services and/or religious counseling at least once each can participate in alternative programming week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ during the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: 1715 Religious Program – Procedure (a) opportunity for religious services and practices; ☒ ☐ ☐ statement 1715 Religious Program – Procedure (b) availability of clergy; and, ☒ ☐ ☐ statement 1715 Religious Program – Procedure (c) availability of religious diets. ☒ ☐ ☐ statement 1373 WORK PROGRAM 1720 Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING 1725 Visiting The facility administrator shall develop and implement Review of policy and procedures and the written policies and procedures for visiting, that include juvenile hall visitation logs revealed provisions for special visits. Youth shall be allowed to compliance with this regulation. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 33 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS All visits shall occur at reasonable times, subject only to 1725 Visiting- Procedure the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours 1725 Visiting- Procedure per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 1725 Visiting- Procedure minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 1725 Visiting- Procedure alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to youth but not as a replacement for in-person visits. 1375 CORRESPONDENCE 1730 Correspondence The facility administrator shall develop and implement Staff and youth interviewed as well as a written policies and procedures for correspondence ☒ ☐ ☐ review of policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth 1730 Correspondence- Policy Statement ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ 1730 Correspondence- Policy Statement (c) youth may correspond confidentially with state and 1730 Correspondence- Policy Statement 4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described 1730 Correspondence- Policy Statements 2 in (c), may be read by staff only when there is reasonable and 3 ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1735 Telephone Access The administrator of each juvenile facility shall develop Interviews of youth and staff revealed and implement written policies and procedures to provide compliance with this regulation. youth with access to telephone communications. ☒ ☐ ☐ During the inspection process, we did provide technical assistance regarding allowing the youth at the juvenile hall to use the phones on Sunday. 1377 ACCESS TO LEGAL SERVICES 1740 Access to Legal Services The facility administrator shall develop written procedures ☒ ☐ ☐ Interviews of youth and staff revealed to ensure the right of youth to have access to the courts compliance with this regulation. and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 1740 Access to Legal Services- Purpose 1 ☒ ☐ ☐ attorneys and their authorized representatives; 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 34 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) provision for confidential consultation with attorneys; 1740 Access to Legal Services- Purpose 2 ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and 1740 Access to Legal Services- Purpose 3 ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE 1800 Discipline- Policy Statement The facility administrator shall develop and implement Review of policy and procedures, and written policies and procedures for the discipline of youth documentation revealed compliance with this that shall promote acceptable behavior; including the use regulation. of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ 1800 Discipline- Policy Statement 1 (b) daily shower, access to drinking fountain, toilet and 1800 Discipline- Policy Statement 2 ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ 1800 Discipline- Policy Statement 3 (d) contact with parent or attorney; ☒ ☐ ☐ 1800 Discipline- Policy Statement 4 (e) exercise; ☒ ☐ ☐ 1800 Discipline- Policy Statement 10 (f) medical services and counseling; ☒ ☐ ☐ 1800 Discipline- Policy Statement 6 (g) religious services; ☒ ☐ ☐ 1800 Discipline- Policy Statement 5 (h) clean and sanitary living conditions; ☒ ☐ ☐ 1800 Discipline- Policy Statement 7 (i) the right to send and receive mail; ☒ ☐ ☐ 1800 Discipline- Policy Statement 8 (j) education; and, ☒ ☐ ☐ 1800 Discipline- Policy Statement 9 (k) rehabilitative programming. ☒ ☐ ☐ 1800 Discipline- Policy Statement 11 The facility administrator shall establish rules of conduct 1800 Discipline- Policy Statement and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS 1805 Discipline Process The facility administrator shall develop and implement ☒ ☐ ☐ Review of the policy and procedures, and the written policies and procedures for the administration of documentation revealed compliance with this discipline which shall include, but not be limited to: regulation. (a) designation of personnel authorized to impose 1805 Discipline Process- Procedure ☒ ☐ ☐ discipline for violation of rules; Statement (b) prohibiting discipline to be delegated to any youth; 1805 Discipline Process- Procedure ☒ ☐ ☐ Statement (c) definition of major and minor rule violations and their 1805 Discipline Process- Procedure ☒ ☐ ☐ consequences, and due process requirements; Statement (d) trauma-informed approaches and positive behavior 1805 Discipline Process- Policy Statement ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by 1805 Discipline Process- Procedure counseling, advising the youth of expected conduct Statement imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 35 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) major rule violations and the discipline process shall 1810 Due process be documented and require the following: We reviewed ten (10) Notification of Major Corrective Action (NOMCA) forms from the ☒ ☐ ☐ juvenile hall. Review of the policy and procedures, and the documentation revealed compliance with this regulation. 1810 Due process- Elements of Due Process (1) written notice of violation prior to a hearing; ☒ ☐ ☐ are as follows: 1 (2) accommodations provided to youth with 1810 Due process- Elements of Due Process disabilities, limited literacy, and English language ☒ ☐ ☐ are as follows: 2 learners; (3) hearing by a person who is not a party to the 1810 Due process- Elements of Due Process ☒ ☐ ☐ incident; are as follows: 3 (4) opportunity for the youth to be heard, present 1810 Due process- Elements of Due Process ☒ ☐ ☐ evidence and testimony; are as follows: 4 (5) provision for youth to be assisted by staff in the 1810 Due process- Elements of Due Process ☒ ☐ ☐ hearing process; are as follows: 5 1810 Due process- Elements of Due Process (6) provision for administrative review. ☒ ☐ ☐ are as follows: 7 (g) violations that result in a removal from camp or 1805 Discipline Process- Procedure commitment program, but not a return to court, will Statement ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE 1910 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in Review of the policy and procedure manual cooperation with the facility administrator and the local revealed compliance with this regulation. health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 1910 Management of Communicable (a) Intake health screening procedures; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (b) Identification of relevant symptoms; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (c) Referral for medical evaluation; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (d) Treatment responsibilities during detention; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (e) Coordination with public and private community- ☒ ☐ ☐ Diseases- Procedure based resources for follow-up treatment; 1910 Management of Communicable (f) Applicable reporting requirements; and, ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Diseases- Procedure 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 36 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The policies and procedures shall be updated as 1910 Management of Communicable necessary to reflect communicable disease priorities Diseases- Procedure ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES 1933 Request for Health Care Services (EXCERPT) Review of the policy and procedure manual The health administrator, in cooperation with the facility revealed compliance with this regulation. administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for It should be noted a medical locked box for emergency and non-emergency medical, dental and youth to confidentially request medical or behavioral/mental health care services. behavioral health services is located within each housing unit. 1480 STANDARD FACILTY CLOTHING ISSUE 2110 Clothing – Clothing Issue The youth’s personal clothing, undergarments and Review of the policy and procedure manual footwear may be substituted for the institutional clothing ☒ ☐ ☐ revealed compliance with this regulation. and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily 2110 Clothing – Clothing Issue ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing 2110 Clothing – Clothing Issue ☒ ☐ ☐ for youth shall consist of but not be limited to: 2110 Clothing – Clothing Issue #2 (1) Socks and serviceable footwear; ☒ ☐ ☐ 2110 Clothing – Clothing Issue (2) Outer garments; ☒ ☐ ☐ (3) New non-disposable underwear which shall 2110 Clothing – Clothing Issue remain with the youth throughout their stay, and; Interviews with youth and staff revealed ☒ ☐ ☐ youth are assigned a minimum of three pair of new non-disposable underwear, which remains with the youth throughout their stay. (4) Undergarments, that are freshly laundered and 2110 Clothing – Clothing Issue ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by 2110 Clothing – Laundry local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. 2110 Clothing – Clothing Issue ☒ ☐ ☐ 1482 CLOTHING EXCHANGE 2110 Clothing – Clothing Exchange The facility administrator shall develop and implement Review of policy and procedure manual written policies and site-specific procedures for the revealed compliance with this regulation. cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 37 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1484 CONTROL OF VERMIN IN YOUTH’S 1600 Intake Procedures PERSONAL CLOTHING Procedures for dealing with Vermin and Eco- There shall be written policies and site-specific Parasite Infested Clothing 1-5 procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ Review of policy and procedure manual of vermin and ecto-parasites in all youth’s personal revealed compliance with this regulation. clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS 2105 Personal Care – Issuing Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility Review of policy and procedure manual administrator for the availability of personal hygiene ☒ ☐ ☐ revealed compliance with this regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; 2105 Personal Care – Issuing Personal Care (a) Toothbrush; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (b) Toothpaste; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (c) Soap; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (d) Comb; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (e) Shaving implements; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (f) Deodorant; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (g) Lotion; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (h) Shampoo; and, ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (i) Post-shower conditioning hair products. ☒ ☐ ☐ Items Youth shall not be required to share any personal care 2105 Personal Care – Issuing Personal Care items listed in items (a) through (d). Liquid soap Items provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE 2105 Personal Care - Hygiene There shall be written policies and site specific Review of policy and procedure manual procedures developed and implemented by the facility revealed compliance with this regulation. administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 38 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1487 SHAVING 2105 Personal Care - Shaving Youth shall have access to a razor daily, unless their Youth can shave daily if needed. appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ Review of policy and procedure manual opportunity to shave face and body hair. The facility revealed compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) 2105 Personal Care – Hair Care Hair care services shall be available in all juvenile Haircare Guidelines 1-5 facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each Youths are offered haircuts once per month. haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE 2100 Personal Hygiene, Clothing, and Linen, and 2115 Linen and Mattress Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living Review of policy and procedure manual area who is expected to remain overnight, shall include, ☒ ☐ ☐ revealed compliance with this regulation. but not be limited to: (a) One mattress or mattress-pillow combination which 2100 Personal Hygiene, Clothing, and Linen, meets the requirements of Section 1502 of these ☒ ☐ ☐ and 2115 Linen and Mattress regulations; (b) One pillow and a pillow case unless provided for in 2100 Personal Hygiene, Clothing, and Linen, (a) above; ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (d) One towel; and, ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (e) One blanket or more, up on request ☒ ☐ ☐ and 2115 Linen and Mattress 1501 BEDDING LINEN EXCHANGE 2115 Linen and Mattress The facility administrator shall develop and implement Review of policy and procedure manual site specific written policies and procedures for the revealed compliance with this regulation. scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as It should be noted that written procedures for sheets, mattress covers, pillow cases and towels shall the scheduled exchanges are posted in each be exchanged for clean replacement at least once each housing unit. week. The covering blanket shall be cleaned or laundered 2115 Linen and Mattress ☒ ☐ ☐ once a month. 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 39 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1510 FACILITY SANITATION, SAFETY AND 2200 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Review of policy and procedure manual written policies and site-specific procedures for the revealed compliance with this regulation. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 40 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violatio Section 300 of the Welfare and Institutions Code (WIC) n are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☒ ☐ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violatio n Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violatio n Adult inmates from an adult facility (e.g. inmate workers ☐ ☒ ☐ or “Scared Straight” programs) are not allowed in the Violatio facility in a manner that allows contact with minors. n 7146 Kern James G. Bowles Juvenile Hall JH PRO 23-24 Page 41 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7147 FACILITY NAME: Furlough Treatment Rehabilitation Program (FTRP) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Ryan R. Wegis, Probation Division Director; Kimberly Herrera, School Principal; Jocelyn Advincula, Clinical Supervisor of Nursing; Jennifer Camotuya, Registered Nurse; Arturo Figueroa, Behavioral Health Unit Supervisor; Monique Bermudez, Youth Service Officer (YSO); Melissa Sosa, Youth Service Officer I; Kenith Joice, Senior service Officer; Marc Herrera, Assistant Division Director; Jessica LaFebre, Assistant Division Director FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 14, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF All local inspections were completed for the BUILDING AND GROUNDS 2023-2024 inspection cycle. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ Completed on 11/28/2022 by Delfino Ruiz, documented inspection and evaluation from the Principal Building Inspector. following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed on 6/12/2023 by Ruth Routh. clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Environmental completed: 3/23/2023. Health and Safety Code Section 101045; ☒ ☐ ☐ Nutritional completed: 3/23/2023. Medical/Mental Health completed: 3/23/2023. (d) county superintendent of schools on the adequacy of School program evaluation completed by educational services and facilities as required in Section Marisa Gamboa and Joe Hammond of ☒ ☐ ☐ 1370; Fresno County Superintendent of Schools on 12/15/22. (e) juvenile court as required by Section 209 of the Completed on 12/13/2022 by Judge Susan ☒ ☐ ☐ Welfare and Institutions Code; and, Gill. (f) the Juvenile Justice Commission as required by Completed by Jaime Henderson, Section 229 of the Welfare and Institutions Code or Commission Chair on 2/25/2023. ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 1 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS 1100 Staffing and Recruitment BSCC Note: Compliance with this section is determined The elements of this regulation are covered by receipt of the Chief Probation Officer’s certification in Chief TR Merickel’s letter, dated letter confirming that all elements of regulation are met. 9/19/2022. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, 1100 Staffing and Recruitment director or facility manager in charge of its program and employees. Such superintendent, director, facility Qualifications 1-4 manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications 1100 Staffing and Recruitment Each facility shall: (1) recruit and hire employees who possess Qualifications 1 ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical 1100 Staffing and Recruitment examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ Qualifications 2 childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 1100 Staffing and Recruitment and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and Qualifications 5 (4) conduct a criminal records review, on each new 1100 Staffing and Recruitment employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Qualifications 3-4 Code. (c) Contract personnel, volunteers, and other non- 1100 Staffing and Recruitment employees of the facility, who may be present at the facility, shall have such clearance and qualifications as Qualifications ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 1205 Staffing and Scheduling Procedures Each juvenile facility shall: Policy Statement (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of youth including safety check records, grievances, and staff, and meet established standards and ☒ ☐ ☐ disciplinary actions, incident reports, shift regulations; schedules, and rosters. Review of these documents revealed compliance with this regulation. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 2 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty absent exigent circumstances; At the time of inspection staffing budgeted positions consisted of: • 1 Probation Division Director • 2 Assistant Probation Division Directors • 5 Deputy Probation Officer IIIs/Duty Supervisors • 16 Senior Youth Service Officers (1 ☒ ☐ ☐ • vacant) • 5 Intake Deputy Probation Officers • 44 Youth Service Officer I/IIs (13 vacant) • 8 Re-Entry, ADA, Programming (RAP) Officers (3 vacant) • 14 Extra-Help Staff We found no indication that staffing was insufficient at the time of the inspection. (c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 ☒ ☐ ☐ The Duty Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course Policy 2 and PC 832 training; ☒ ☐ ☐ A Duty Supervisor is assigned to each shift. In the Duty Supervisor’s absence, a trained YSO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. (e) have at least one staff member present on each living 1205 Staffing and Scheduling Procedures unit whenever there are youth in the living unit; ☒ ☐ ☐ Policy 3 (f) have sufficient food service personnel relative to the Adequate kitchen staff is present. number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building maintenance, supervision staff are not distracted by support transportation, control room, facility security and other duties. support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ diverted from supervising youth; and, 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 3 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments to meet special ☒ ☐ ☐ regulation. program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Not Applicable room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Not Applicable members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not Applicable duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other Not Applicable duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Not Applicable room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Not Applicable members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not Applicable duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other Not Applicable duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Procedure Statement duty for each 15 youth in the camp population; ☒ ☐ ☐ FTRP population at the time of the inspection was 20 male youths. Review of documentation revealed staffing ratios are met at all times. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 4 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their 1205 Staffing and Scheduling Procedures room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each Procedure Statement 30 youth present in the facility; (C) at least two wide-awake youth supervision staff 1205 Staffing and Scheduling Procedures members on duty at all times, regardless of the number of youth in residence, unless Procedure Statement ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on 1205 Staffing and Scheduling Procedures duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; Policy 4 (E) in addition to the minimum staff to youth ratio 1205 Staffing and Scheduling Procedures required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other 1205 Staffing and Scheduling Procedures duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION 1400 Training Policies and 1405 Child/Youth AND TRAINING Supervision Staff Training (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ Procedure 1 supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (2) scope of decisions they shall make; ☒ ☐ ☐ Procedure 2 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (3) the identity of their supervisor; ☒ ☐ ☐ Procedure 3 (4) the identity of persons who are responsible to 1400 Training Policies and 1405 Child/Youth them; Supervision Staff Training ☒ ☐ ☐ Procedure 4 (5) persons to contact for decisions that are beyond 1400 Training Policies and 1405 Child/Youth their responsibility; and Supervision Staff Training ☒ ☐ ☐ Procedure 5 (6) ethical responsibilities. 1400 Training Policies and 1405 Child/Youth Supervision Staff Training ☒ ☐ ☐ Procedure 6 (b) Prior to assuming any responsibility for the 1400 Training Policies and 1405 Child/Youth supervision of youth, each youth supervision staff Supervision Staff Training member shall receive a minimum of 40 hours of facility- specific orientation, including: ☒ ☐ ☐ All new full-time and extra-help employees receive 80 hours of Introductory Training. This far exceeds the minimum required 40 hours of training for this regulation. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 5 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (1) individual and group supervision techniques; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 1 1400 Training Policies and 1405 Child/Youth (2) regulations and policies relating to discipline and Supervision Staff Training rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; Juvenile Hall Administrative Manual Review Topics 2 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 3 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (4) suicide prevention and response to suicide ☒ ☐ ☐ attempts Juvenile Hall Administrative Manual Review Topics 5 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (5) policies regarding use of force, de-escalation All facility staff participate in annual techniques, chemical agents, mechanical and ☒ ☐ ☐ Defensive Tactics training. physical restraints; Juvenile Hall Administrative Manual Review Topics 4 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (6) review of policies and procedures referencing ☒ ☐ ☐ trauma and trauma-informed approaches; Juvenile Hall Administrative Manual Review Topics 14 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 6 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (8) routine security measures, including facility ☒ ☐ ☐ perimeter and grounds; Juvenile Hall Administrative Manual Review Topics 7 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (9) crisis intervention and mental health referrals to All use of force incidents is referred to the ☒ ☐ ☐ mental health services; Mental Health staff. Juvenile Hall Administrative Manual Review Topics 15 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (10) documentation; and ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 16 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 6 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (11) fire/life safety training ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 17 (c) Prior to assuming sole supervision of youth, each 1400 Training Policies and 1405 Child/Youth youth supervision staff member shall successfully Supervision Staff Training complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section Review of training documentation revealed ☒ ☐ ☐ 6035. compliance with this regulation. Juvenile Hall Administrative Manual Review Topics (d) Prior to exercising the powers of a peace officer youth 1400 Training Policies and 1405 Child/Youth supervision staff shall successfully complete training Supervision Staff Training pursuant to Section 830 et seq. of the Penal Code. ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 4 1323 FIRE AND LIFE SAFETY 1410 Fire and Life Safety Plan Whenever there is a youth in a juvenile facility, there shall The on-site review indicates that all youth be at least one wide awake person on duty at all times ☒ ☐ ☐ supervisory staff receive site-specific life who meets the training standards established by the safety training during orientation. Also, all full- Board for general fire and life safety which relate time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL 1000 Policy and Procedure Manual All facility administrators shall develop, publish, and The County of Kern Juvenile Detention implement a manual of written policies and procedures Facility Policy, Procedures, and Operations that address, at a minimum, all regulations that are Manual was provided before the on-site applicable to the facility. Such a manual shall be made inspection. The manual was administratively available to all employees, reviewed by all employees, ☒ ☐ ☐ reviewed by Ryan R. Wegis, Probation and shall be administratively reviewed at a minimum Division Director on 9/22/2022. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 1100 Staffing and Recruitment- communications and a description of job classifications; Organizational Chart ☒ ☐ ☐ 1105 Managers and Supervisors 1110 Line Staff Positions 1115 Service Staff Positions 1120 Office Staff Positions (b) responsibility of the probation department, purpose of 1000 Policy and Procedure Manual (b) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; 1105 Managers and Supervisors 1110 Line Staff Positions ☒ ☐ ☐ 1115 Service Staff Positions 1120 Office Staff Positions (d) initial orientation and training program for employees; ☒ ☐ ☐ 1000 Policy and Procedure Manual (d) (e) initial orientation, including safety and security issues 1000 Policy and Procedure Manual (e) and anti-discrimination policies, for support staff, contract ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 7 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) maintenance of record-keeping, statistics and 1000 Policy and Procedure Manual (f) ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)1 (2) legal and proper care of youth; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)2 (3) maintenance of individual youth's records; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)3 (4) supply of information to the juvenile court and 1000 Policy and Procedure Manual (f)4 ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)5 (g) ethical responsibilities; ☒ ☐ ☐ 1000 Policy and Procedure Manual (g) (h) trauma-informed approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (h) (i) culturally responsive approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (i) (j) gender responsive approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (j) (k) a non-discrimination provision that provides that all 1000 Policy and Procedure Manual (k) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 1000 Policy and Procedure Manual (l) chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- 1000 Policy and Procedure Manual (m) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of 1000 Policy and Procedure Manual (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 1502 Fire and Life Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff We reviewed monthly fire safety inspections with two-year retention of the inspection record; from January 2023 to the date of our ☒ ☐ ☐ inspection. All inspections were completed and verified during this inspection. (c) fire prevention inspections as required by Health and Completed on 6/12/2023 ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; 1505.1 Emergency Procedure Plan ☒ ☐ ☐ Basic Evacuation Procedures for All Units (e) documented fire drills not less than quarterly; The facility continues to exceed this regulation by conducting fire drills monthly ☒ ☐ ☐ rather than quarterly. All fire drills were completed and verified during this inspection. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 8 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a written plan for the emergency housing of youth in 1505.1 Emergency Procedure Plan ☒ ☐ ☐ the case of fire; and, (g) development of a fire suppression pre-plan in 1502 Fire and Life Safety Plan ☒ ☐ ☐ cooperation with the local fire department. Fire Suppression Pre-Plan 1326 SECURITY REVIEW 1455 Security Each facility administrator shall develop policies and Most recent review: 9/22/2022 completed by procedures to annually review, evaluate, and document ☒ ☐ ☐ Probation Division Director Ryan R. Wegis. security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 1505 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ 1520 Escape 1510 Riot-Civil Disturbance (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ attack; 1509 Active Shooter and Terrorist Attack (c) fire and natural disasters; ☒ ☐ ☐ 1502 Fire 1505 Emergency Procedure (d) periodic testing of emergency equipment; ☒ ☐ ☐ Testing of Emergency Equipment 1505 Emergency Procedure (e) emergency evacuation of the facility; and ☒ ☐ ☐ Emergency/Disaster Evacuation Drills Per a memo by Ryan R. Wegis, Probation (f) a program to provide all youth supervision staff Division Director, dated 9/22/2022, all staff ☒ ☐ ☐ with an annual review of emergency procedures. completed an annual review of the facility’s emergency procedures. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement We reviewed FTRP safety checks for the policy and procedures that provide for direct visual months of February, March, and April 2023. observation of youth at a minimum of every 15 minutes, FTRP continues to exceed this regulation by at random or varied intervals during hours when youth requiring visual checks of each youth for 10 are asleep or when youth are in their rooms, confined in minutes when a youth is in a room. Review of holding cells or confined to their bed in a dormitory. safety check documents and policy and Supervision is not replaced, but may be supplemented procedure manual reveals compliance with by, an audio/visual electronic surveillance system ☒ ☐ ☐ this regulation. Review of safety checks also designed to detect overt, aggressive or assaultive revealed they are being completed at random behavior and to summon aid in emergencies. All safety or varied intervals throughout each shift. checks shall be documented with the actual time the check is completed. We also conducted live real-time safety checks at FTRP during the inspection walkthrough of the facility. All safety checks reviewed were in compliance with this regulation. 1329 SUICIDE PREVENTION PLAN 1523 Suicide Prevention Plan and Procedures The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, At the time of the inspection, FTRP didn’t shall plan and implement written policies and have a youth that had been placed on a procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ suicide prevention plan. Review of the policy The plan shall consider the needs of youth experiencing and procedure manual revealed compliance past or current trauma. Suicide prevention responses with this regulation. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 9 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Suicide prevention training as required in Section Youth supervision staff receive suicide 1322, Youth Supervision Staff Orientation, and Training prevention training as part of their initial ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. orientation and through the Juvenile Correctional Core training. (b) Screening, Identification Assessment and Youth Supervision staff (intake officer) Precautionary Protocols administers the MAYSI questionnaire on ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at each youth booked into the facility. intake and as needed during detention. (2) All youth supervision staff who perform intake All Intake Officers are trained to administer processes shall be trained in screening youth for risk ☒ ☐ ☐ the MAYSI. of suicide. (3) All youth who have been identified during the 1523 Suicide Prevention Plan and intake screening process to be at risk of suicide shall Procedures ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. Procedure Statement (4) Precautionary protocols shall be developed to 1523 Suicide Prevention Plan and ensure the youth’s safety pending the Procedures ☒ ☐ ☐ behavioral/mental health assessment. Procedure Statement (c) Referral process to behavioral/mental health staff for 1523 Suicide Prevention Plan and assessment and/or services. Procedures ☒ ☐ ☐ Procedure Statement (d) Procedures for monitoring of youth identified at risk 1523 Suicide Prevention Plan and for suicide. Procedures ☒ ☐ ☐ Policy Statement (d) (e) Safety Interventions 1523 Suicide Prevention Plan and (1) Procedures to address intervention protocols for Procedures ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: Policy Statement (e)1 (A) Housing consideration 1523 Suicide Prevention Plan and Procedures ☒ ☐ ☐ Policy Statement (e)1a (B) Treatment strategies including trauma- 1523 Suicide Prevention Plan and informed approaches Procedures ☒ ☐ ☐ Policy Statement (e)1b (2) Procedures to instruct youth supervision staff 1523 Suicide Prevention Plan and how to respond to youth who exhibit suicidal ☒ ☐ ☐ Procedures behaviors. Policy Statement (e)2 (f) Communication 1523 Suicide Prevention Plan and (1) The intake process shall include communication Procedures with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal Policy Statement (f)1 ideations, behaviors or attempts. (2) Procedures for clear and current information 1523 Suicide Prevention Plan and sharing about youth at risk for suicide with youth Procedures ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. Policy Statement (f)12 (g) Debriefing of Critical Incidents Related to Suicides or 1523 Suicide Prevention Plan and Attempts Procedures (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during Policy Statement (g)1 and after the critical incident. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 10 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1523 Suicide Prevention Plan and (2) Process for a debriefing event with affected Procedures ☒ ☐ ☐ staff. Policy Statement (g)2 (3) Process for a debriefing event with affected 1523 Suicide Prevention Plan and youth. Procedures ☒ ☐ ☐ Policy Statement (g)3 (h) Documentation 1523 Suicide Prevention Plan and (1) Documentation processes shall be developed to Procedures ☒ ☐ ☐ ensure compliance with this regulation Policy Statement (h)1 Youth identified at risk for suicide shall not be denied the 1523 Suicide Prevention Plan and opportunity to participate in facility programs, services Procedures and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the Policy Statement ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 1300 Reporting of Legal Actions Each facility shall submit to the Board a letter of No legal actions were reported during this notification on each legal action, pertaining to conditions ☒ ☐ ☐ inspection cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY 1305 Death, Serious, Illness, or Injury while OF A YOUTH WHILE DETAINED Detained Procedure (1) Death of a Youth. No deaths or serious injuries/illnesses were (a) The facility administrator, in cooperation with reported during this inspection cycle. the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ 1305 Death, Serious, Illness, or Injury while procedures in the event of the death of a youth while Detained 1(a) detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with 1305 Death, Serious, Illness, or Injury while the facility administrator, shall develop written Detained 1(b) policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to 1305 Death, Serious, Illness, or Injury while the Board a copy of the report submitted to the Detained Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Reporting Requirements Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth 1305 Death, Serious, Illness, or Injury while from the administrator, the Board may within 30 Detained calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ Review to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 11 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Serious Illness or Injury of Youth. 1305 Death, Serious, Illness, or Injury while (a) The facility administrator, in cooperation with Detained 2(a) the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 1310 Population Accounting and Juvenile Facility Capacity Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) 1310 Population Accounting and Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ FTRP-30 total. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES 1600 Admittance Procedure The facility administrator shall develop and implement Youth assigned to the FTRP admittance written policies and procedures for admittance of youth process are completed when the youth are that emphasize respectful and humane engagement initially booked into the juvenile hall. We with youth, and reflect that the admission process may ☒ ☐ ☐ reviewed five (5) Youth Intake packets from be traumatic to youth who may have already FTRP. Review of the documentation experienced trauma. Policies shall be trauma-informed, provided, and the policy and procedure culturally relevant, and responsive to the language and manual revealed compliance with this literacy needs of youth. In addition to the requirements regulation. of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: 1600 Admittance Procedure (1) Access to two free phone calls within one hour of ☒ ☐ ☐ admittance in accordance with the provisions of Procedure Statement Welfare and Institution Code Section 627; 1600.3 Admittance Procedure (2) Offer of a shower; ☒ ☐ ☐ All youth are offered a shower upon intake. 1600 Admittance Procedure (3) Documented secure storage of personal ☒ ☐ ☐ belongings; Procedure Statement 1600 Admittance Procedure All youth are offered food during the intake (4) Offer of food upon arrival; ☒ ☐ ☐ process regardless of the booking time. Procedure Statement (5) Screening for physical and behavioral health 1600 Admittance Procedure and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; Policy Statement (6) Screening for physical and developmental 1600 Admittance Procedure disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; Policy Statement (7) Contact with Regional Center for the 1600 Admittance Procedure Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ Policy Statement developmental disability, pursuant to Section 1413; and, 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 12 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1600 Admittance Procedure (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Policy Statement (b) juvenile hall administrators shall establish written 1600 Admittance Procedure criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. Policy Statement (c) juvenile camps and post-dispositional programs in 1600 Admittance Procedure juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform Procedure Statement ☒ ☐ ☐ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures 1600 Admittance Procedure that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. Procedure Statement 1350.5 SCREENING FOR THE RISK OF SEXUAL 1600 Admittance Procedure ABUSE Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement Every youth booked into the juvenile hall written policies and procedures to reduce the risk of receives a screening for the risk of sexual sexual abuse by or upon youth. The policy shall require abuse. However, when a youth is assigned to facility staff to assess each youth within 72 hours of a Camp program another screening for the admission based on the following information: risk of sexual abuse is completed. ☒ ☐ ☐ We reviewed five (5) Youth Kern County Human Trafficking (HT)/Commercially Sexually Exploited Children (CSEC) forms from FTRP. Review of the documentation provided, and the policy and procedure manual revealed compliance with this regulation. 1600 Admittance Procedure (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (a) (b) Gender nonconforming appearance or manner; or 1600 Admittance Procedure identification as lesbian, gay or bisexual, transgender, Screening for the Risk of Sexual Abuse (b) ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; 1600 Admittance Procedure (c) Current charges and offense history; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (c) 1600 Admittance Procedure (d) Age; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (d) 1600 Admittance Procedure (e) Level of emotional and cognitive development; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (e) 1600 Admittance Procedure (f) Physical size and stature; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (f) 1600 Admittance Procedure (g) Mental illness or mental disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (g) 1600 Admittance Procedure (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (h) 1600 Admittance Procedure (i) Physical disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (i) 1600 Admittance Procedure (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (j) (k) Any other specific information about the individual 1600 Admittance Procedure youth that may indicate heightened needs for Screening for the Risk of Sexual Abuse (k) ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 13 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Staff shall ascertain this information through 1600 Admittance Procedure conversations with the youth during the admittance Screening for the Risk of Sexual Abuse process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 1600 Admittance Procedure controls on the dissemination of information within the Screening for the Risk of Sexual Abuse facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 1615 Release Procedures The facility administrator shall develop and implement We reviewed five (5) Youth Release forms written policies and procedures for release of youth from ☒ ☐ ☐ from FTRP. Review of the documentation custody which provide for: provided, and the policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (b) return of personal clothing and valuables; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (d) notification to the facility health care provider in 1615 Release Procedures- Policy Statement accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (f) notification of facility mental health personnel. ☒ ☐ ☐ 1615 Release Procedures- Policy Statement The facility administrator shall develop and implement 1615 Release Procedures policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry Procedure – Re-entry, ADA, and Program ☒ ☐ ☐ services including, but not limited to, medical and (RAP) Unit Staff assist the youth with their behavioral health, education, probation supervision and transition back to the community. community-based services. The facility administrator shall develop and implement 1615.1 Temporary Releases written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION 1605 Classification The facility administrator shall develop and implement We reviewed five (5) Youth Classification written policies and procedures on classification of youth forms from FTRP. Review of the for the purpose of determining housing placement in the ☒ ☐ ☐ documentation provided, and the policy and facility. procedure manual revealed compliance with Such procedures shall: this regulation. (a) provide for the safety of the youth, other youth, 1605 Classification – Policy Statement facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 1605 Classification – Policy Statement ☒ ☐ ☐ the facility; 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 14 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) provide that a youth shall be classified upon 1605 Classification – Procedure Statement admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including 1605 Classification – Policy Statement provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth 1605 Classification – Procedure Statement from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, 1605 Classification – Procedure Statement transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 1605.1 Transgender and Intersex Youth The facility administrator shall develop written policies Review of the documentation provided, the and procedures ensuring respectful and equitable ☒ ☐ ☐ policy and procedure manual, and the treatment of transgender and intersex youth. The facility’s Transgender and Intersex Youth policies shall provide that: form revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender 1605.1 Transgender and Intersex Youth identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the Procedures 3 youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 1605.1 Transgender and Intersex Youth themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ Procedures 5 clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that 1605.1 Transgender and Intersex Youth best meets their individual needs and promotes their safety and well-being. Staff may not automatically house Housing youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender 1605.1 Transgender and Intersex Youth and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and Medical treatment to transgender and intersex youth. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 15 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Consistent with the facility’s reasonable and 1605.1 Transgender and Intersex Youth necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety Housing ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 1605.1 Transgender and Intersex Youth youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ Searches respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 1610 Orientation The facility administrator shall develop and implement Each youth assigned to a Camp program is written policies and procedures to orient a youth prior to provided with an orientation where rules, placement in a living area. Both written and verbal expectations, and program components are information shall be provided and supplemented with reviewed. We reviewed eight (8) Youth video orientation if feasible. Provision shall be made to Orientation packets from FTRP. Review of provide accessible orientation information to all detained ☒ ☐ ☐ the documentation provided, and the policy youth including those with disabilities, limited literacy, or and procedure manual revealed compliance English language learners. Orientation shall include with this regulation. information that addresses: Each youth is also provided a Youth Handbook during the orientation process. (a) facility rules including contraband and searches and 1610 Orientation- Purpose 1 ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions 1610 Orientation- Purpose 2 and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 1610 Orientation- Purpose 20 facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ 1610 Orientation- Purpose 4 (e) the existence of the grievance procedure, the steps 1610 Orientation- Purpose 3 that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the 1610 Orientation- Purpose 5 ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental 1610 Orientation- Purpose 6 ☒ ☐ ☐ health care; (h) access to education, religious services, and 1610 Orientation- Purpose 7 ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ 1610 Orientation- Purpose 9 (j) opportunity for personal hygiene and daily showers 1610 Orientation- Purpose 10 ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and 1610 Orientation- Purpose 11 ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and 1610 Orientation- Purpose 12 ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, 1610 Orientation- Purpose 13 ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ 1610 Orientation- Purpose 14 (o) emergencies including evacuation procedures; ☒ ☐ ☐ 1610 Orientation- Purpose 15 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 16 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (p) non-discrimination policy and the right to be free from 1610 Orientation- Purpose 16 physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language 1610 Orientation- Purpose 17 ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, 1610 Orientation- Purpose 18 ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive 1610 Orientation- Purpose 19 information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 1610 Orientation- Purpose 20 15 Minimum Standards for Juvenile Facilities. Youth are advised of access to Title 15 in the ☒ ☐ ☐ Youth Handbook. Title 15 is available in each housing unit. 1354 SEPARATION 1620 Separation The facility administrator shall develop and implement We reviewed two (2) separation packets from written policies and procedures that address: FTRP. Review of the documentation and the policy and procedure manual revealed compliance with this regulation. However, technical assistance was provided regarding ☒ ☐ ☐ youth being placed on Quiet Room status which is a cell within the Intake unit. FTRP staff were reminded once a youth is placed behind a lock door room confinement documentation shall be completed. (a) separation of youth for reasons that include, but are 1620 Separation- Policy Statement not be limited to, medical and mental health conditions, ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 1620 Separation- Policy Statement ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal 1620 Separation- Policy Statement privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 1620 Separation- Policy Statement ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 1620 Separation- Policy Statement separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 1620 Separation- Review of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 17 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and Reviewed eight (8) Room Placement Log implement written policies and procedures addressing forms from FTRP. Review of the the confinement of youth in their room that are documentation provided revealed compliance consistent with Welfare and Institutions Code Section with this regulation. Review also revealed 208.3. The placement of a youth in room confinement FTRP is doing an excellent job of shall be accomplished in accordance with the following documenting the youth’s behaviors while on guidelines: room confinement as well as documenting ☒ ☐ ☐ the need to extend the youth’s room confinement due to being a threat to the safety and security of the facility. However, we did provide some technical assistance regarding each youth having an individualized plan to reintegrate the youth back into the program. We also discussed when multiple youths are involved in an incident, ensure each youth’s individual access to return to the program. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy Statement other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy Statement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 1620.1 Room Confinement- Policy Statement that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room Statement ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 1620.1 Room Confinement- Procedure (1) Return the youth to general population. ☒ ☐ ☐ Statement 1 1620.1 Room Confinement- Procedure (2) Consult with mental health or medical staff. ☒ ☐ ☐ Statement 2 (3) Develop an individualized plan that includes the 1620.1 Room Confinement- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ Statement 3 the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: Statement ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (A) Document the reasons for room confinement 1620.1 Room Confinement- Procedure and the basis for the extension, the date and time statement the youth was first placed in room confinement, and when he or she is eventually released from When a youth is separated from the group by room confinement. being placed in their room, the procedure is ☒ ☐ ☐ as follows: 4 Technical assistance was provided regarding ensuring youth are individually access for release from room confinement. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 18 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to Statement integrate the youth to general population. When a youth is separated from the group by being placed in their room, the procedure is ☒ ☐ ☐ as follows: 4 Technical assistance was provided regarding ensuring each youth has an individualized plan to integrate the youth back into the general population. (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her designee Statement every four hours thereafter. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy Statement single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 1620.1 Room Confinement- Policy Statement ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy Statement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy Statement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy Statement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN 1625 Assessment and Case Plans The facility administrator shall develop and implement We reviewed eight (8) Case Plan update written policies and procedures for assessment and ☒ ☐ ☐ forms from FTRP. Review of the case planning. documentation provided, and the policy and procedure manual revealed compliance with this regulation. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 19 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: 1625 Assessment and Case Plans The assessment is based on information collected during the admission process with periodic review, Policy Statement which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of During the intake process, the Youth Service substance abuse history, educational, vocational, Officer will complete the James G. Bowles counseling, behavioral health, consideration of known Juvenile Hall Initial Assessment form. history of trauma, and family strengths and needs. (b) Institutional Case Plan: 1625 Assessment and Case Plans (1) A case plan shall be developed for each youth held for at least 30 days or more and created within Policy Statement 40 days of admission. ☒ ☐ ☐ After a youth has been detained for over 30 days a Youth Service Officer III with complete a Case Plan Update before 40 days from the youth’s admission. (2) The institutional plan shall include, but not be 1625 Assessment and Case Plans limited to, written documentation that provides: ☒ ☐ ☐ Procedure – Case Plan Update (A) objectives and time frame for the resolution of 1625 Assessment and Case Plans problems identified in the assessment; ☒ ☐ ☐ Procedure – Case Plan Update 1 (B) a plan for meeting the objectives that includes 1625 Assessment and Case Plans a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan Procedure – Case Plan Update 2 is implemented; (3) periodic evaluation of progress towards meeting 1625 Assessment and Case Plans the objectives, including periodic review and discussion of the plan with the youth; Procedure – Case Plan Update 3 ☒ ☐ ☐ FTRP youth Case Plans are reviewed bi- weekly while the youth is in custody. (4) a transition plan, the contents of which shall be 1625 Assessment and Case Plans subject to existing resources, shall be developed for ☒ ☐ ☐ post dispositional youth in accordance with Section Procedure – Case Plan Update 4 1351; and, (5) in as much as possible and if appropriate, the 1625 Assessment and Case pPans plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ Policy Statement and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES 1630 Counseling and Casework Services The facility administrator shall develop and implement FTRP contracts with Behavioral Health and written policies and procedures ensuring the availability Recovery Services to provide EBPs, of appropriate counseling and casework services for all counseling, and casework services for youth youth. Policies and procedures shall ensure: committed to the program. These agencies are on-site at the facility. Review of the documentation provided, and the policy and ☒ ☐ ☐ procedure manual revealed compliance with this regulation. FTRP also does weekly Special Cases and ADA Accommodation meetings with medical, mental health, school, kitchen, and probation staff. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 20 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) youth will receive assistance with needs or concerns 1630 Counseling and Casework Services that may arise; ☒ ☐ ☐ Policy 1 (b) youth will receive assistance in requesting contact 1630 Counseling and Casework Services with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, Policy 2 (c) youth will be provided access to available resources 1630 Counseling and Casework Services to meet the youth’s needs. ☒ ☐ ☐ Policy 3 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the We reviewed four (4) use of force reports in responsible physician, shall develop and implement which OC spray was utilized and five (5) use written policies and procedures for the use of force, of force reports in which OC spray was not which may include chemical agents. Force shall never utilized. Review of the documentation be applied as punishment, discipline, retaliation or provided revealed compliance with this treatment. regulation. Review also revealed FTRP staff (a) At a minimum, each facility shall develop policies and ☒ ☐ ☐ utilize a command call of “Get Down on the procedures which: Ground” to youth when there is an imminent threat to the youth’s safety or the safety of others. Youth who fail to comply with the Get Down command call are then given multiple warnings to comply prior to staff going hands-on or deploying their OC spray. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction Statement reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including 1635 Use of Force – Introduction Statement both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. Youth Behavior and Force Options 1-4 (3) describe force options or techniques that are 1635 Use of Force – Introduction Statement expressly prohibited by the facility. ☒ ☐ ☐ Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use of Force – Introduction Statement inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Youth Behavior and Force Options (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for documenting and reporting the use of force, including reporting It should be noted FTRP conducts a requirements of management and line staff and debriefing on all use-of-force incidents. procedures for reviewing and tracking use of force Attending those debriefings are all staff incidents by supervisory and or management staff, ☒ ☐ ☐ involved in the incident, a Duty Supervisor, which include procedures for debriefing a particular and a member of the Administration team. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for 1635 Use of Force- Notification Procedures investigating unreasonable use of force. ☒ ☐ ☐ The administration will track and review all situations involving the use of force and will determine: 1-5. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 21 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents for and 3 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. It should be noted notification of the use of force on a youth parent is documented in Special Incident Reports (SIR). (8) describe the limitations of use of force on pregnant 1635 Use of Force- Factors to Determine the youth in accordance with Penal Code Section 6030(f) Use-of-Force Options and Welfare and Institutions Code Section 222. ☒ ☐ ☐ With regards to pregnant youth and use of force, refer to JH manual, section 1917: 1-7. (b) Facilities that authorize chemical agents as a force 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy chemical agents in the facility and the type, size and Statement the approved method of deployment for those chemical agents. When youth are exposed to O.C. spray ☒ ☐ ☐ FTRP staff do an excellent job of documenting each youth decontamination process from start to finish. They also document when youth “self-terminate” the decontamination process with exact start and finish times of showers. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy there is an imminent threat to the youth’s safety or the Statement safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably The policy of Kern County Probation possible. Department includes the following guidelines: 1-2. (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy timelines for decontamination from chemical agents. Statement This shall include that youth who have been exposed to chemical agents shall not be left unattended until The policy of Kern County Probation that youth is fully decontaminated or is no longer Department includes the following guidelines: suffering the effects of the chemical agent. 8-10. ☒ ☐ ☐ FTRP staff document their one-on-one supervision of a youth that has been exposed to OC spray until the youth discloses they are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents and 3 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. It should be noted the notification of use-of- force on a youth to the parent is documented in the Special Incident Reports (SIR). (5) provide for the documentation of each incident of 1635 Use of Force- Notification Procedures use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, 1635.1 Oleoresin Capsicum- Reporting youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which 1635 Use of Force- Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 22 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) known medical and behavioral health conditions 1635 Use of Force- Training ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy ☒ ☐ ☐ application. Statement (3) signs or symptoms that should result in 1635 Use of Force- Training ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of 1635 Use of Force- Legal Authority ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 1635 Use of Force- Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular 1635 Use of Force- Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS 1640 Use of Physical Restraints The facility administrator, in cooperation with the We reviewed nine (9) use-of-force reports responsible physician and mental health director, shall from FTRP. Review of the documentation develop and implement written policies and procedures ☒ ☐ ☐ provided revealed compliance with this for the use of restraint devices. Restraint devices regulation. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 1640 Use of Physical Restraints who present an immediate danger to themselves or others, who exhibit behavior which results in the Policy Statement destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 1640 Use of Physical Restraints discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or Policy Statement other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 1640 Use of Physical Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within Policy Statement ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 1640 Use of Physical Restraints of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a Policy Statement ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 1640 Use of Physical Restraints retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ Procedure- Duty Supervisor 3c youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 1640 Use of Physical Restraints possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health Procedure- Duty Supervisor 3b treatment. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 23 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Continuous direct visual supervision shall be conducted 1640 Use of Physical Restraints to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Procedure- Duty Supervisor 3d ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and 1640 Use of Physical Restraints procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an Procedure Statement application of restraints. (b) known medical conditions that would contraindicate 1640 Use of Physical Restraints certain restraint devices and/or techniques. ☒ ☐ ☐ Procedure Statement (c) acceptable restraint devices. 1640 Use of Physical Restraints ☒ ☐ ☐ Procedure Statement (d) signs or symptoms which should result in immediate 1640 Use of Physical Restraints medical/mental health referral. ☒ ☐ ☐ Procedure Statement (e) availability of cardiopulmonary resuscitation 1640 Use of Physical Restraints equipment. ☒ ☐ ☐ Procedure Statement (f) protective housing of restrained youth. While in 1640 Use of Physical Restraints restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes Procedure Statement provision to protect the youth from abuse. 1640 Use of Physical Restraints (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Procedure Statement 1640 Use of Physical Restraints (h) exercising of extremities. ☒ ☐ ☐ Procedure Statement 1358.5 USE OF RESTRAINT DEVICES FOR 1640.1 Use of Restraint Devices for MOVEMENT AND TRANSPORTATION Movement and Transportation within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the We reviewed nine (9) use-of-force reports responsible physician and behavioral/mental health from FTRP. Review of the documentation director, shall develop and implement written policies ☒ ☐ ☐ provided revealed compliance with this and procedures for the use of restraint devices when the regulation. Review also revealed FTRP staff purpose is for movement or transportation within the are documenting the circumstances leading facility that shall include the following: to the application of restraints in their Special Incident Reports (SIR). (a) identification of acceptable restraint devices, staff 1640.1 Use of Restraint Devices for approved to utilize restraint devices and the required ☒ ☐ ☐ Movement and Transportation within the training. Facility (b) the circumstances leading to the application of 1640.1 Use of Restraint Devices for restraints must be documented. Movement and Transportation within the ☒ ☐ ☐ Facility Policy Statement (c) an individual assessment of the need to apply 1640.1 Use of Restraint Devices for restraints for movement or transportation that includes Movement and Transportation within the consideration of less restrictive alternatives, Facility consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a Policy Statement process for documentation and supervisor review and approval. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 24 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) consideration of safety and security of the facility, 1640.1 Use of Restraint Devices for with a clearly defined expectation that restraint devices Movement and Transportation within the shall not be used for the purposes of discipline or ☒ ☐ ☐ Facility retaliation. Policy Statement (e) the use of restraints on pregnant youth is limited in 1640.1 Use of Restraint Devices for accordance with Penal Code Section 6030(f) and Movement and Transportation within the Welfare and Institutions Code Section 222. ☒ ☐ ☐ Facility Policy Statement 1359 SAFETY ROOM PROCEDURES We reviewed two (2) youth safety room placement special incident reports from (a) The facility administrator, and where applicable, in FTRP. Review of the documentation cooperation with the responsible physician, shall provided, and the policy and procedure develop and implement written policies and procedures manual revealed compliance with this governing the use of safety rooms, as described in Title regulation. 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary 1645 Safety Rooms- Procedure nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; Juvenile Hall Staff 10 (2) provide for approval of the facility manager, or 1645 Safety Rooms- Procedure Statement designee, before a youth is placed into a safety ☒ ☐ ☐ room; (3) provide for continuous direct visual supervision 1645 Safety Rooms- Procedure and documentation of the youth's behavior and any ☒ ☐ ☐ staff interventions every 15 minutes, with actual time Juvenile Hall Staff 4 recorded; (4) provide that the youth shall be evaluated by the 1645 Safety Rooms- Procedure facility manager, or designee, every four hours; ☒ ☐ ☐ Duty Supervisor 5 (5) provide for immediate medical assessment, 1645 Safety Rooms- Procedure where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, Duty Supervisor 6 (6) provide a process for documenting the reason for 1645 Safety Rooms- Procedure placement, including attempts to use less restrictive ☒ ☐ ☐ means of control, and decisions to continue and end Juvenile Hall Staff 3 placement. (b) The placement of a youth in the safety room shall be 1645 Safety Rooms- Policy Statement ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less 1645 Safety Rooms- Policy Statement restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of 1645 Safety Rooms- Policy Statement punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it 1645 Safety Rooms- Policy Statement compromises the mental and physical health of the ☒ ☐ ☐ youth. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 25 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) A youth may be held up to four hours in the safety Safety room placements are considered room. After the youth has been held in the safety room Room Confinement; therefore, all procedures for a period of four hours, staff shall do one or more of ☒ ☐ ☐ set forth in Title 15, section 1354.5, and the the following: juvenile hall administrative manual section 1620.1, will apply. 1645 Safety Rooms- Procedure (1) return the youth to general population. ☒ ☐ ☐ 1645 Safety Rooms- Procedure (2) consult with mental health or medical staff, ☒ ☐ ☐ (3) develop an individualized plan that includes the 1645 Safety Rooms- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended 1645 Safety Rooms- Procedure beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 1457 Searches The facility administrator shall develop and implement written policies and procedures governing the search of Review of the policy and procedure manual youth, the facility, and visitors. Policies and procedures ☒ ☐ ☐ revealed compliance with this regulation. All shall provide that: strip searches must be authorized by the administration prior to being performed. It should be noted FTRP has not conducted a strip search this inspection cycle. (a) Searches shall be conducted to ensure the safety 1457 Searches – Policy and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that 1457 Searches – Policy preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 1457 Searches – Policy ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be 1457 Searches - Policy ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only 1457 Searches be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific Strip Searches and Body Cavity Searches ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 1457 Searches comply with Section 1352.5. ☒ ☐ ☐ Strip Searches (g) Cross-gender pat-down searches and strip searches 1457 Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 26 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth The facility administrator shall develop and implement Review of the documentation provided, and written policies and procedures whereby any youth may the policy and procedure manual revealed appeal and have resolved grievances relating to any compliance with this regulation. condition of confinement, including but not limited to health care services, classification decisions, program Technical assistance was provided with participation, telephone, mail or visiting procedures, regards to the grievance form. We discussed food, clothing, bedding, mistreatment, harassment or ☒ ☐ ☐ concerns with the form with the violations of the nondiscrimination policy. There shall be administration and suggested removing “date no time limit on filing grievances. Policies and assigned to Supervisor” from the form. To procedures shall include provisions whereby the facility ensure ongoing compliance with this manager ensures: regulation the grievance form was revised, and the new grievance form was implemented during the inspection process. (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response to 1650 Grievance – Youth grievances within three (3) business days, grievances that relate to health and safety issues must be Grievance Procedure ☒ ☐ ☐ addressed immediately; The grievance form was revised to ensure ongoing compliance with this regulation. (1) The youth may elect to be present to explain 1650 Grievance – Youth his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to Grievance Procedure the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the Grievance Procedure grievance; (g) resolution of the grievance must occur within ten (10) 1650 Grievance – Youth business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; Grievance Procedure ☒ ☐ ☐ and, The grievance form was revised to ensure ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external 1650 Grievance – Youth methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Grievance Procedure Whether or not associated with a grievance, concerns 1650 Grievance – Youth of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Grievance Procedure policies and procedures within a specified timeframe. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 27 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1362 REPORTING OF INCIDENTS 1655 Incident Reporting, Investigation, and Report Writing A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed ten (10) incident reports from death of an employee, youth or other person(s) shall be ☒ ☐ ☐ FTRP. Review of documentation provided maintained. Such written record shall be prepared by the revealed compliance with this regulation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT 1660 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Per policy, force will not be used to obtain a (a) Pursuant to Penal Code Section 298.1 authorized DNA sample, unless specifically ordered by law enforcement, custodial, or corrections personnel the Court. including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of 1660 DNA Collection – Procedure reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by 1660 DNA Collection – Procedure efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written 1660 DNA Collection – Procedure authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell 1660 DNA Collection – Procedure extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 28 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM 1705 Central School Program (a) School Programs Review of the policy and procedures, youth The County Board of Education shall provide for the and staff interviews, and daily school administration and operation of juvenile court schools in schedules revealed compliance with this conjunction with the Chief Probation Officer, or designee regulation. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and The school program evaluation was coordination between educators and probation staff. completed by Joe Hammond and Marisa Culturally responsive and trauma-informed approaches Gamboa of Fresno County Superintendent of should be applied when providing instruction. Education Schools on December 15, 2022. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements 1705 Central School Program – Policy The facility school program shall comply with the State Statement Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education 1705 Central School Program – Policy program shall be free from discriminatory action. Staff Statement shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1705 Central School Program – Policy Education Code and include, but not be limited to, ☒ ☐ ☐ Statement courses required for high school graduation. (2) Information and preparation for the High School 1705 Central School Program – Procedure Equivalency Test as approved by the California Statement ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary 1705 Central School Program – Policy ☒ ☐ ☐ education and vocational opportunities. Statement (4) Administration of the High School Equivalency 1705 Central School Program – Procedure Tests as approved by the California Department of ☒ ☐ ☐ Statement Education, shall be made available when possible. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 29 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Supplemental instruction shall be afforded to youth 1705 Central School Program – Procedure who do not demonstrate sufficient progress towards ☒ ☐ ☐ Statement grade level standards. (6) The minimum school day shall be consistent with 1705 Central School Program – Procedure State Education Code Requirements for juvenile court Statement schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless 1705 Central School Program – Procedure of classification, housing, security status, disciplinary Statement or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1705 Central School Program – Procedure (1) Positive behavior management will be Statement implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 1705 Central School Program – Procedure decisions made by probation staff that may affect the ☒ ☐ ☐ Statement educational programming of students. (3) Except as otherwise provided by the State 1705 Central School Program – Procedure Education Code, expulsion/suspension from school Statement shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1705 Central School Program – Procedure education staff will develop policies and procedures Statement ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1705 Central School Program – Procedure (1) State and federal laws and regulations shall be Statement observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 1705 Central School Program – Procedure afforded an educational program that addresses their Statement language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1705 Central School Program – Procedure (1) Youth shall be interviewed after admittance and a Statement ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 30 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) School progress/school history; 1705 Central School Program – Procedure ☒ ☐ ☐ Statement (B) Home Language Survey and the results of the 1705 Central School Program – Procedure ☒ ☐ ☐ State Test used for English language proficiency; Statement (C) Needs and services of special populations as 1705 Central School Program – Procedure defined by the State Education Code, including but ☒ ☐ ☐ Statement not limited to, students with special needs. (D) Discipline problems. 1705 Central School Program – Procedure ☒ ☐ ☐ Statement (2) Youth will be immediately enrolled in school. 1705 Central School Program – Procedure Educational staff shall conduct an assessment to Statement determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1705 Central School Program – Procedure education plan shall be developed for each youth ☒ ☐ ☐ Statement within five school days. (4) Upon enrollment, education staff shall comply with 1705 Central School Program – Procedure the State Education Code and request the youth's Statement records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1705 Central School Program – Procedure (1) The complete facility educational record of the Statement youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall 1705 Central School Program – Procedure provide appropriate credit (full or partial) for course Statement ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1705 Central School Program – Procedure (1) The Superintendent of Schools and the Chief Statement Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1705 Central School Program – Procedure (1) The school and facility administrator should, Statement whenever possible, collaborate with local post- secondary education providers to facilitate access to FTRP offers post-secondary education educational and vocational opportunities for youth that opportunities for those interested as well as considers the use of technology to implement these vocational and behavioral health programs programs. for youth who have graduated. FTRP ☒ ☐ ☐ partners with Bakersfield College/Rising Scholar Network and offers classes through the Prison Education Project. During the inspection process, technical assistance was provided regarding ensuring high school graduates are always out of their room during school times. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 31 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs and Exercise EXERCISE. The facility administrator shall develop and implement Review of the documentation provided, and written policies and procedures for programs, ☒ ☐ ☐ the policy and procedure manual revealed recreation, and exercise for all youth. The intent is to compliance with this regulation. minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs, and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Procedure Statement ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Recreation, Programs, and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ Procedure Statement represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1710 Recreation, Programs, and Exercise be posted in the living units. Procedure Statement ☒ ☐ ☐ A walkthrough of the facility during the inspection revealed program schedules are posted within each housing unit. There will be a written annual review of the programs, Annual review completed by Ryan R. Wegis, recreation, and exercise by the responsible agency to Probation Division Director on 9/22/2022. ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the 1710 Recreation, Programs, and Exercise opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Programs evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- Review of RAP Structured Programming for social interventions and activities designed to reduce the months of January, February, and March recidivism. These programs should be based on the 2023 revealed compliance with this youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ regulation. and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 32 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; 1710 Recreation, Programs, and Exercise (2) Management of Stress and Trauma; (3) Anger Management; Programs 1-18 (4) Conflict Resolution; (5) Juvenile Justice System; It should be noted FTRP contracts with (6) Trauma-related interventions; Behavioral Health and Recovery Services to (7) Victim Awareness; provide EBPs, counseling, and casework (8) Self-Improvement; services for youth committed to the program. (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity 1710 Recreation, Programs, and Exercise for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreation entertainment. Activities shall be supervised and include ☒ ☐ ☐ orientation and may include coaching of youth. Review of Unit Shift Reports for the months of January 2023, February 2023, and March 2023 revealed compliance with this regulation. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs, and Exercise opportunity for at least one hour of large muscle activity each day. Procedure Statement ☒ ☐ ☐ Review of Unit Shift Reports for the months of January 2023, February 2023, and March 2023 revealed compliance with this regulation. The administrator/manager may suspend, for a period 1710 Recreation, Programs, and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ Procedure Statement the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 1715 Religious Program The facility administrator shall provide access to religious Review of the daily schedule revealed youth services and/or religious counseling at least once each can participate in alternative programming week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ during the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: 1715 Religious Program – Procedure (a) opportunity for religious services and practices; ☒ ☐ ☐ Statement 1715 Religious Program – Procedure (b) availability of clergy; and, ☒ ☐ ☐ Statement 1715 Religious Program – Procedure (c) availability of religious diets. ☒ ☐ ☐ Statement 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 33 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1373 WORK PROGRAM 1720 Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING 1725 Visiting The facility administrator shall develop and implement Review of the policy and procedures and written policies and procedures for visiting, that include FTRP visitation logs revealed compliance provisions for special visits. Youth shall be allowed to with this regulation. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to 1725 Visiting- Procedure the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours 1725 Visiting- Procedure per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 1725 Visiting- Procedure minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 1725 Visiting- Procedure alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to youth but not as a replacement to in-person visits. 1375 CORRESPONDENCE 1730 Correspondence The facility administrator shall develop and implement Staff and youth interviewed as well as a written policies and procedures for correspondence ☒ ☐ ☐ review of policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth 1730 Correspondence- Policy Statement ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ 1730 Correspondence- Policy Statement (c) youth may correspond confidentially with state and 1730 Correspondence- Policy Statement 4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 34 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) incoming and outgoing mail, other than that described 1730 Correspondence- Policy Statements 2 in (c), may be read by staff only when there is reasonable and 3 ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1735 Telephone Access The administrator of each juvenile facility shall develop Interviews with youth and staff revealed and implement written policies and procedures to provide compliance with this regulation. youth with access to telephone communications. ☒ ☐ ☐ During the inspection process, we did provide technical assistance regarding allowing the youth at the juvenile hall to use the phones on Sunday. 1377 ACCESS TO LEGAL SERVICES 1740 Access to Legal Services The facility administrator shall develop written procedures ☒ ☐ ☐ Interviews of youth and staff revealed to ensure the right of youth to have access to the courts compliance with this regulation. and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 1740 Access to Legal Services- Purpose 1 ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; 1740 Access to Legal Services- Purpose 2 ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and 1740 Access to Legal Services- Purpose 3 ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE 1800 Discipline- Policy Statement The facility administrator shall develop and implement Review of policy and procedures and written policies and procedures for the discipline of youth documentation revealed compliance with this that shall promote acceptable behavior; including the use regulation. of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ 1800 Discipline- Policy Statement 1 (b) daily shower, access to drinking fountain, toilet and 1800 Discipline- Policy Statement 2 ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ 1800 Discipline- Policy Statement 3 (d) contact with parent or attorney; ☒ ☐ ☐ 1800 Discipline- Policy Statement 4 (e) exercise; ☒ ☐ ☐ 1800 Discipline- Policy Statement 10 (f) medical services and counseling; ☒ ☐ ☐ 1800 Discipline- Policy Statement 6 (g) religious services; ☒ ☐ ☐ 1800 Discipline- Policy Statement 5 (h) clean and sanitary living conditions; ☒ ☐ ☐ 1800 Discipline- Policy Statement 7 (i) the right to send and receive mail; ☒ ☐ ☐ 1800 Discipline- Policy Statement 8 (j) education; and, ☒ ☐ ☐ 1800 Discipline- Policy Statement 9 (k) rehabilitative programming. ☒ ☐ ☐ 1800 Discipline- Policy Statement 11 The facility administrator shall establish rules of conduct 1800 Discipline- Policy Statement and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 35 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1391 DISCIPLINE PROCESS 1805 Discipline Process The facility administrator shall develop and implement ☒ ☐ ☐ Review of the policy and procedures, and the written policies and procedures for the administration of documentation revealed compliance with this discipline which shall include, but not be limited to: regulation. (a) designation of personnel authorized to impose 1805 Discipline Process- Procedure ☒ ☐ ☐ discipline for violation of rules; Statement (b) prohibiting discipline to be delegated to any youth; 1805 Discipline Process- Procedure ☒ ☐ ☐ Statement (c) definition of major and minor rule violations and their 1805 Discipline Process- Procedure ☒ ☐ ☐ consequences, and due process requirements; Statement (d) trauma-informed approaches and positive behavior 1805 Discipline Process- Policy Statement ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by 1805 Discipline Process- Procedure counseling, advising the youth of expected conduct Statement imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall 1810 Due process be documented and require the following: We reviewed nine (9) Notification of Major Corrective Action (NOMCA) forms from ☒ ☐ ☐ FTRP. Review of the policy and procedures, and the documentation revealed compliance with this regulation. 1810 Due process- Elements of Due Process (1) written notice of violation prior to a hearing; ☒ ☐ ☐ are as follows: 1 (2) accommodations provided to youth with 1810 Due process- Elements of Due Process disabilities, limited literacy, and English language ☒ ☐ ☐ are as follows: 2 learners; (3) hearing by a person who is not a party to the 1810 Due process- Elements of Due Process ☒ ☐ ☐ incident; are as follows: 3 (4) opportunity for the youth to be heard, present 1810 Due process- Elements of Due Process ☒ ☐ ☐ evidence and testimony; are as follows: 4 (5) provision for youth to be assisted by staff in the 1810 Due process- Elements of Due Process ☒ ☐ ☐ hearing process; are as follows: 5 1810 Due process- Elements of Due Process (6) provision for administrative review. ☒ ☐ ☐ are as follows: 7 (g) violations that result in a removal from camp or 1805 Discipline Process- Procedure commitment program, but not a return to court, will Statement ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE 1910 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in Review of the policy and procedure manual cooperation with the facility administrator and the local revealed compliance with this regulation. health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 1910 Management of Communicable (a) Intake health screening procedures; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (b) Identification of relevant symptoms; ☒ ☐ ☐ Diseases- Procedure 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 36 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1910 Management of Communicable (c) Referral for medical evaluation; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (d) Treatment responsibilities during detention; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (e) Coordination with public and private community- ☒ ☐ ☐ Diseases- Procedure based resources for follow-up treatment; 1910 Management of Communicable (f) Applicable reporting requirements; and, ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Diseases- Procedure The policies and procedures shall be updated as 1910 Management of Communicable necessary to reflect communicable disease priorities Diseases- Procedure ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES 1933 Request for Health Care Services (EXCERPT) Review of the policy and procedure manual The health administrator, in cooperation with the facility revealed compliance with this regulation. administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for It should be noted a medical locked box for emergency and non-emergency medical, dental and youth to confidentially request medical or behavioral/mental health care services. behavioral health services is located within each housing unit. 1480 STANDARD FACILTY CLOTHING ISSUE 2110 Clothing – Clothing Issue The youth’s personal clothing, undergarments and Review of the policy and procedure manual footwear may be substituted for the institutional clothing ☒ ☐ ☐ revealed compliance with this regulation. and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily 2110 Clothing – Clothing Issue ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing 2110 Clothing – Clothing Issue ☒ ☐ ☐ for youth shall consist of but not be limited to: 2110 Clothing – Clothing Issue #2 (1) Socks and serviceable footwear; ☒ ☐ ☐ 2110 Clothing – Clothing Issue (2) Outer garments; ☒ ☐ ☐ (3) New non-disposable underwear which shall 2110 Clothing – Clothing Issue remain with the youth throughout their stay, and; Interviews with youth and staff revealed ☒ ☐ ☐ youth are assigned a minimum of three pair of new non-disposable underwear, which remains with the youth throughout their stay. (4) Undergarments, that are freshly laundered and 2110 Clothing – Clothing Issue ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by 2110 Clothing – Laundry local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. 2110 Clothing – Clothing Issue ☒ ☐ ☐ 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 37 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1482 CLOTHING EXCHANGE 2110 Clothing – Clothing Exchange The facility administrator shall develop and implement Review of the policy and procedure manual written policies and site-specific procedures for the revealed compliance with this regulation. cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S 1600 Intake Procedures PERSONAL CLOTHING Procedures for dealing with Vermin and Eco- There shall be written policies and site-specific Parasite Infested Clothing 1-5 procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ Review of the policy and procedure manual of vermin and ecto-parasites in all youth’s personal revealed compliance with this regulation. clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS 2105 Personal Care – Issuing Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility Review of the policy and procedure manual administrator for the availability of personal hygiene ☒ ☐ ☐ revealed compliance with this regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; 2105 Personal Care – Issuing Personal Care (a) Toothbrush; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (b) Toothpaste; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (c) Soap; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (d) Comb; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (e) Shaving implements; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (f) Deodorant; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (g) Lotion; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (h) Shampoo; and, ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (i) Post-shower conditioning hair products. ☒ ☐ ☐ Items Youth shall not be required to share any personal care 2105 Personal Care – Issuing Personal Care items listed in items (a) through (d). Liquid soap Items provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 38 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1486 PERSONAL HYGIENE 2105 Personal Care - Hygiene There shall be written policies and site specific Review of the policy and procedure manual procedures developed and implemented by the facility revealed compliance with this regulation. administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING 2105 Personal Care - Shaving Youth shall have access to a razor daily, unless their Youths can shave daily if needed. appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ Review of the policy and procedure manual opportunity to shave face and body hair. The facility revealed compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) 2105 Personal Care – Hair Care Hair care services shall be available in all juvenile Haircare Guidelines 1-5 facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each Youths are offered haircuts once per month. haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE 2100 Personal Hygiene, Clothing, and Linen and 2115 Linen and Mattress Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living Review of the policy and procedure manual area who is expected to remain overnight, shall include, ☒ ☐ ☐ revealed compliance with this regulation. but not be limited to: (a) One mattress or mattress-pillow combination which 2100 Personal Hygiene, Clothing, and Linen, meets the requirements of Section 1502 of these ☒ ☐ ☐ and 2115 Linen and Mattress regulations; (b) One pillow and a pillow case unless provided for in 2100 Personal Hygiene, Clothing, and Linen, (a) above; ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (d) One towel; and, ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (e) One blanket or more, up on request ☒ ☐ ☐ and 2115 Linen and Mattress 1501 BEDDING LINEN EXCHANGE 2115 Linen and Mattress The facility administrator shall develop and implement Review of the policy and procedure manual site specific written policies and procedures for the revealed compliance with this regulation. scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as It should be noted that written procedures of sheets, mattress covers, pillow cases and towels shall the scheduled exchanges are posted in each be exchanged for clean replacement at least once each housing unit. week. The covering blanket shall be cleaned or laundered 2115 Linen and Mattress ☒ ☐ ☐ once a month. 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 39 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1510 FACILITY SANITATION, SAFETY AND 2200 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Review of the policy and procedure manual written policies and site-specific procedures for the revealed compliance with this regulation. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 40 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violatio Section 300 of the Welfare and Institutions Code (WIC) n are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☒ ☐ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violatio n Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violatio n Adult inmates from an adult facility (e.g. inmate workers ☐ ☒ ☐ or “Scared Straight” programs) are not allowed in the Violatio facility in a manner that allows contact with minors. n 7147 Kern Furlough Treatment Rehab Program CAMP PRO 23-24 Page 41 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7152 FACILITY NAME: Pathways Academy (PA) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Ryan R. Wegis, Probation Division Director; Kimberly Herrera, School Principal; Jocelyn Advincula, Clinical Supervisor of Nursing; Jennifer Camotuya, Registered Nurse; Arturo Figueroa, Behavioral Health Unit Supervisor; Monique Bermudez, Youth Service Officer (YSO); Melissa Sosa, Youth Service Officer I; Kenith Joice, Senior service Officer; Marc Herrera, Assistant Division Director; Jessica LaFebre, Assistant Division Director FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 14, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF All local inspections were completed for the BUILDING AND GROUNDS 2023-2024 inspection cycle. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ Completed on 11/28/2022 by Delfino Ruiz, documented inspection and evaluation from the Principal Building Inspector. following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed on 6/12/2023 by Ruth Routh clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Environmental completed 3/23/23. Health and Safety Code Section 101045; ☒ ☐ ☐ Nutritional completed 3/23/23. Medical/Mental Health completed 3/23/23. (d) county superintendent of schools on the adequacy of School program evaluation completed by educational services and facilities as required in Section Marisa Gamboa and Joe Hammond of ☒ ☐ ☐ 1370; Fresno County Superintendent of Schools on 12/15/22. (e) juvenile court as required by Section 209 of the Completed on 12/13/2022 by Judge Susan ☒ ☐ ☐ Welfare and Institutions Code; and, Gill. (f) the Juvenile Justice Commission as required by Completed by Jaime Henderson, Section 229 of the Welfare and Institutions Code or Commission Chair on 2/25/2023. ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 1 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS 1100 Staffing and Recruitment BSCC Note: Compliance with this section is determined The elements of this regulation are covered by receipt of the Chief Probation Officer’s certification in Chief TR Merickel’s letter, dated 9/19/22. letter confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ 1100 Staffing and Recruitment In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and Qualifications 1-4 employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications 1100 Staffing and Recruitment Each facility shall: (1) recruit and hire employees who possess Qualifications 1 ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical 1100 Staffing and Recruitment examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ Qualifications 2 childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 1100 Staffing and Recruitment and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and Qualifications 5 (4) conduct a criminal records review, on each new 1100 Staffing and Recruitment employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Qualifications 3-4 Code. (c) Contract personnel, volunteers, and other non- 1100 Staffing and Recruitment employees of the facility, who may be present at the facility, shall have such clearance and qualifications as Qualifications ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 1205 Staffing and Scheduling Procedures Each juvenile facility shall: Policy Statement (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of youth including safety check records, grievances, and staff, and meet established standards and ☒ ☐ ☐ disciplinary actions, incidents reports, shift regulations; schedules and rosters. Review of these documents revealed compliance with this regulation. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 2 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty absent exigent circumstances; At the time of inspection staffing budgeted positions consisted of: • 1 Probation Division Directors • 2 Assistant Probation Division Directors • 5 Deputy Probation Officer IIIs/Duty Supervisors • 16 senior Youth Service Officers (1 ☒ ☐ ☐ vacant) • 5 Intake Deputy Probation Officers • 44 Youth Service Officer I/IIs (13 vacant) • 8 Re-Entry, ADA, Programming (RAP) Officers (3 vacant) • 14 Extra-Help Staff We found no indication that staffing was insufficient at the time of the inspection. (c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 ☒ ☐ ☐ The Duty Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course Policy 2 and PC 832 training; ☒ ☐ ☐ A Duty Supervisor is assigned to each shift. In the Duty Supervisor’s absence, a trained YSO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. (e) have at least one staff member present on each living 1205 Staffing and Scheduling Procedures unit whenever there are youth in the living unit; ☒ ☐ ☐ Policy 3 (f) have sufficient food service personnel relative to the Adequate kitchen staff is present. number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building maintenance, supervision staff are not distracted by support transportation, control room, facility security and other duties. support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ diverted from supervising youth; and, 7152 Kern Pathways Academy CAMP PRO 23-24 Page 3 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments to meet special ☒ ☐ ☐ regulation. program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Not Applicable room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Not Applicable members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not Applicable duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other Not Applicable duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Not Applicable room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Not Applicable members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not Applicable duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other Not Applicable duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Procedure Statement duty for each 15 youth in the camp population; ☒ ☐ ☐ PA population at the time of the inspection was 9 female youths. Review of documentation revealed staffing ratios are met at all times. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 4 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their 1205 Staffing and Scheduling Procedures room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each Procedure Statement 30 youth present in the facility; (C) at least two wide-awake youth supervision staff 1205 Staffing and Scheduling Procedures members on duty at all times, regardless of the number of youth in residence, unless Procedure Statement ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on 1205 Staffing and Scheduling Procedures duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; Policy 4 (E) in addition to the minimum staff to youth ratio 1205 Staffing and Scheduling Procedures required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other 1205 Staffing and Scheduling Procedures duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION 1400 Training Policies and 1405 Child/Youth AND TRAINING Supervision Staff Training (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ Procedure 1 supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (2) scope of decisions they shall make; ☒ ☐ ☐ Procedure 2 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (3) the identity of their supervisor; ☒ ☐ ☐ Procedure 3 (4) the identity of persons who are responsible to 1400 Training Policies and 1405 Child/Youth them; Supervision Staff Training ☒ ☐ ☐ Procedure 4 (5) persons to contact for decisions that are beyond 1400 Training Policies and 1405 Child/Youth their responsibility; and Supervision Staff Training ☒ ☐ ☐ Procedure 5 (6) ethical responsibilities. 1400 Training Policies and 1405 Child/Youth Supervision Staff Training ☒ ☐ ☐ Procedure 6 (b) Prior to assuming any responsibility for the 1400 Training Policies and 1405 Child/Youth supervision of youth, each youth supervision staff Supervision Staff Training member shall receive a minimum of 40 hours of facility- specific orientation, including: ☒ ☐ ☐ All new full-time and extra-help employees receives 80 hours of Introductory Training. This far exceeds the minimum required 40 hours of training for this regulation. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 5 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (1) individual and group supervision techniques; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 1 1400 Training Policies and 1405 Child/Youth (2) regulations and policies relating to discipline and Supervision Staff Training rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; Juvenile Hall Administrative Manual Review Topics 2 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 3 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (4) suicide prevention and response to suicide ☒ ☐ ☐ attempts Juvenile Hall Administrative Manual Review Topics 5 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (5) policies regarding use of force, de-escalation All facility staff participate in annual techniques, chemical agents, mechanical and ☒ ☐ ☐ Defensive Tactics training. physical restraints; Juvenile Hall Administrative Manual Review Topics 4 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (6) review of policies and procedures referencing ☒ ☐ ☐ trauma and trauma-informed approaches; Juvenile Hall Administrative Manual Review Topics 14 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 6 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (8) routine security measures, including facility ☒ ☐ ☐ perimeter and grounds; Juvenile Hall Administrative Manual Review Topics 7 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (9) crisis intervention and mental health referrals to All use-of-force incidents is referred to the ☒ ☐ ☐ mental health services; Mental Health staff. Juvenile Hall Administrative Manual Review Topics 15 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (10) documentation; and ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 16 7152 Kern Pathways Academy CAMP PRO 23-24 Page 6 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (11) fire/life safety training ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 17 (c) Prior to assuming sole supervision of youth, each 1400 Training Policies and 1405 Child/Youth youth supervision staff member shall successfully Supervision Staff Training complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section Review of training documentation revealed ☒ ☐ ☐ 6035. compliance with this regulation. Juvenile Hall Administrative Manual Review Topics (d) Prior to exercising the powers of a peace officer youth 1400 Training Policies and 1405 Child/Youth supervision staff shall successfully complete training Supervision Staff Training pursuant to Section 830 et seq. of the Penal Code. ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 4 1323 FIRE AND LIFE SAFETY 1410 Fire and Life Safety Plan Whenever there is a youth in a juvenile facility, there shall The on-site review indicates that all youth be at least one wide awake person on duty at all times ☒ ☐ ☐ supervisory staff receive site-specific life who meets the training standards established by the safety training during orientation. Also, all full- Board for general fire and life safety which relate time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL 1000 The policy and procedure manual All facility administrators shall develop, publish, and The County of Kern Juvenile Detention implement a manual of written policies and procedures Facility Policy, Procedures, and Operations that address, at a minimum, all regulations that are Manual was provided prior to the on-site applicable to the facility. Such a manual shall be made inspection. The manual was administratively available to all employees, reviewed by all employees, ☒ ☐ ☐ reviewed by Ryan R. Wegis, Probation and shall be administratively reviewed at a minimum Division Director on 9/22/2022. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 1100 Staffing and Recruitment- communications and a description of job classifications; Organizational Chart ☒ ☐ ☐ 1105 Managers and Supervisors 1110 Line Staff Positions 1115 Service Staff Positions 1120 Office Staff Positions (b) responsibility of the probation department, purpose of 1000 The policy and procedure manual (b) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; 1105 Managers and Supervisors 1110 Line Staff Positions ☒ ☐ ☐ 1115 Service Staff Positions 1120 Office Staff Positions (d) initial orientation and training program for employees; ☒ ☐ ☐ 1000 The policy and procedure manual (d) (e) initial orientation, including safety and security issues 1000 The policy and procedure manual (e) and anti-discrimination policies, for support staff, contract ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; 7152 Kern Pathways Academy CAMP PRO 23-24 Page 7 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) maintenance of record-keeping, statistics and 1000 The policy and procedure manual (f) ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ 1000 The policy and procedure manual (f)1 (2) legal and proper care of youth; ☒ ☐ ☐ 1000 The policy and procedure manual (f)2 (3) maintenance of individual youth's records; ☒ ☐ ☐ 1000 The policy and procedure manual (f)3 (4) supply of information to the juvenile court and 1000 The policy and procedure manual (f)4 ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ 1000 The policy and procedure manual (f)5 (g) ethical responsibilities; ☒ ☐ ☐ 1000 The policy and procedure manual (g) (h) trauma-informed approaches; ☒ ☐ ☐ 1000 The policy and procedure manual (h) (i) culturally responsive approaches; ☒ ☐ ☐ 1000 The policy and procedure manual (i) (j) gender responsive approaches; ☒ ☐ ☐ 1000 The policy and procedure manual (j) (k) a non-discrimination provision that provides that all 1000 The policy and procedure manual (k) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 1000 The policy and procedure manual (l) chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- 1000 The policy and procedure manual (m) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of 1000 The policy and procedure manual (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 1502 Fire and Life Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff We reviewed monthly fire safety inspections with two-year retention of the inspection record; from January 2023 to the date of our ☒ ☐ ☐ inspection. All inspections were completed and verified during this inspection. (c) fire prevention inspections as required by Health and Completed on 6/12/2023 ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; 1505.1 Emergency Procedure Plan ☒ ☐ ☐ Basic Evacuation Procedures for All Units (e) documented fire drills not less than quarterly; The facility continues to exceed this regulation by conducting fire drills monthly ☒ ☐ ☐ rather than quarterly. All fire drills were completed and verified during this inspection. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 8 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a written plan for the emergency housing of youth in 1505.1 Emergency Procedure Plan ☒ ☐ ☐ the case of fire; and, (g) development of a fire suppression pre-plan in 1502 Fire and Life Safety Plan ☒ ☐ ☐ cooperation with the local fire department. Fire Suppression Pre-Plan 1326 SECURITY REVIEW 1455 Security Each facility administrator shall develop policies and Most recent review: 9/22/2022 completed by procedures to annually review, evaluate, and document ☒ ☐ ☐ Probation Division Director Ryan R. Wegis. security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 1505 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ 1520 Escape 1510 Riot-Civil Disturbance (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ attack; 1509 Active Shooter and Terrorist Attack (c) fire and natural disasters; ☒ ☐ ☐ 1502 Fire 1505 Emergency Procedure (d) periodic testing of emergency equipment; ☒ ☐ ☐ Testing of Emergency Equipment 1505 Emergency Procedure (e) emergency evacuation of the facility; and ☒ ☐ ☐ Emergency/Disaster Evacuation Drills Per a memo by Ryan R. Wegis, Probation (f) a program to provide all youth supervision staff Division Director, dated 9/22/2022, all staff ☒ ☐ ☐ with an annual review of emergency procedures. completed an annual review of the facility’s emergency procedures. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement Reviewed PA safety checks for the months of policy and procedures that provide for direct visual February 2023 and March 2023. PA observation of youth at a minimum of every 15 minutes, continues to exceed this regulation by at random or varied intervals during hours when youth requiring visual checks of each youth for 10 are asleep or when youth are in their rooms, confined in minutes when a youth is in a room. Review of holding cells or confined to their bed in a dormitory. safety check documents and the policy and Supervision is not replaced, but may be supplemented procedure manual reveals compliance with by, an audio/visual electronic surveillance system ☒ ☐ ☐ this regulation. Review of safety checks also designed to detect overt, aggressive or assaultive revealed they are being completed at random behavior and to summon aid in emergencies. All safety or varied intervals throughout each shift. checks shall be documented with the actual time the check is completed. We also reviewed live real-time safety checks at PA during the inspection walkthrough of the facility. All safety checks reviewed were in compliance with this regulation. 1329 SUICIDE PREVENTION PLAN 1523 Suicide Prevention Plan and Procedures The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, At the time of the inspection PA didn’t have a shall plan and implement written policies and youth that had been placed on a suicide procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ prevention plan. Review of the policy and The plan shall consider the needs of youth experiencing procedure manual revealed compliance with past or current trauma. Suicide prevention responses this regulation. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: 7152 Kern Pathways Academy CAMP PRO 23-24 Page 9 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Suicide prevention training as required in Section Youth supervision staff receive suicide 1322, Youth Supervision Staff Orientation, and Training prevention training as part of their initial ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. orientation and through the Juvenile Correctional Core training. (b) Screening, Identification Assessment and Youth Supervision staff (Intake Officer) Precautionary Protocols administers the MAYSI questionnaire on ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at each youth booked into the facility. intake and as needed during detention. (2) All youth supervision staff who perform intake All Intake Officers are trained to administer processes shall be trained in screening youth for risk ☒ ☐ ☐ the MAYSI. of suicide. (3) All youth who have been identified during the 1523 Suicide Prevention Plan and intake screening process to be at risk of suicide shall Procedures ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. Procedure Statement (4) Precautionary protocols shall be developed to 1523 Suicide Prevention Plan and ensure the youth’s safety pending the Procedures ☒ ☐ ☐ behavioral/mental health assessment. Procedure Statement (c) Referral process to behavioral/mental health staff for 1523 Suicide Prevention Plan and assessment and/or services. Procedures ☒ ☐ ☐ Procedure Statement (d) Procedures for monitoring of youth identified at risk 1523 Suicide Prevention Plan and for suicide. Procedures ☒ ☐ ☐ Policy Statement (d) (e) Safety Interventions 1523 Suicide Prevention Plan and (1) Procedures to address intervention protocols for Procedures ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: Policy Statement (e)1 (A) Housing consideration 1523 Suicide Prevention Plan and Procedures ☒ ☐ ☐ Policy Statement (e)1a (B) Treatment strategies including trauma- 1523 Suicide Prevention Plan and informed approaches Procedures ☒ ☐ ☐ Policy Statement (e)1b (2) Procedures to instruct youth supervision staff 1523 Suicide Prevention Plan and how to respond to youth who exhibit suicidal ☒ ☐ ☐ Procedures behaviors. Policy Statement (e)2 (f) Communication 1523 Suicide Prevention Plan and (1) The intake process shall include communication Procedures with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal Policy Statement (f)1 ideations, behaviors or attempts. (2) Procedures for clear and current information 1523 Suicide Prevention Plan and sharing about youth at risk for suicide with youth Procedures ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. Policy Statement (f)12 (g) Debriefing of Critical Incidents Related to Suicides or 1523 Suicide Prevention Plan and Attempts Procedures (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during Policy Statement (g)1 and after the critical incident. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 10 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1523 Suicide Prevention Plan and (2) Process for a debriefing event with affected Procedures ☒ ☐ ☐ staff. Policy Statement (g)2 (3) Process for a debriefing event with affected 1523 Suicide Prevention Plan and youth. Procedures ☒ ☐ ☐ Policy Statement (g)3 (h) Documentation 1523 Suicide Prevention Plan and (1) Documentation processes shall be developed to Procedures ☒ ☐ ☐ ensure compliance with this regulation Policy Statement (h)1 Youth identified at risk for suicide shall not be denied the 1523 Suicide Prevention Plan and opportunity to participate in facility programs, services Procedures and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the Policy Statement ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 1300 Reporting of Legal Actions Each facility shall submit to the Board a letter of No legal actions were reported during this notification on each legal action, pertaining to conditions ☒ ☐ ☐ inspection cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY 1305 Death, Serious, Illness, or Injury while OF A YOUTH WHILE DETAINED Detained Procedure (1) Death of a Youth. (a) The facility administrator, in cooperation with No deaths are serious injuries/illnesses were the health administrator and the behavioral/mental reported during this inspection cycle. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while 1305 Death, Serious, Illness, or Injury while detained, which include notifications to necessary Detained 1(a) parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with 1305 Death, Serious, Illness, or Injury while the facility administrator, shall develop written Detained 1(b) policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to 1305 Death, Serious, Illness, or Injury while the Board a copy of the report submitted to the Detained Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Reporting Requirements Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth 1305 Death, Serious, Illness, or Injury while from the administrator, the Board may within 30 Detained calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ Review to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 11 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Serious Illness or Injury of Youth. 1305 Death, Serious, Illness, or Injury while (a) The facility administrator, in cooperation with Detained 2(a) the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 1310 Population Accounting and Juvenile Facility Capacity Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) 1310 Population Accounting and Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ PA - 23 total. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES 1600 Admittance Procedure The facility administrator shall develop and implement Youth assigned to PA admittance process written policies and procedures for admittance of youth are completed when the youth was initially that emphasize respectful and humane engagement booked into the juvenile hall. We reviewed with youth, and reflect that the admission process may ☒ ☐ ☐ five (5) Youth Intake packets from PA. be traumatic to youth who may have already Review of the documentation provided, and experienced trauma. Policies shall be trauma-informed, the policy and procedure manual revealed culturally relevant, and responsive to the language and compliance with this regulation. literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: 1600 Admittance Procedure (1) Access to two free phone calls within one hour of ☒ ☐ ☐ admittance in accordance with the provisions of Procedure Statement Welfare and Institution Code Section 627; 1600.3 Admittance Procedure (2) Offer of a shower; ☒ ☐ ☐ All youth are offered a shower upon intake. 1600 Admittance Procedure (3) Documented secure storage of personal ☒ ☐ ☐ belongings; Procedure Statement 1600 Admittance Procedure All youth are offered food during the intake (4) Offer of food upon arrival; ☒ ☐ ☐ process regardless of the booking time. Procedure Statement (5) Screening for physical and behavioral health 1600 Admittance Procedure and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; Policy Statement (6) Screening for physical and developmental 1600 Admittance Procedure disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; Policy Statement (7) Contact with Regional Center for the 1600 Admittance Procedure Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ Policy Statement developmental disability, pursuant to Section 1413; and, 7152 Kern Pathways Academy CAMP PRO 23-24 Page 12 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1600 Admittance Procedure (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Policy Statement (b) juvenile hall administrators shall establish written 1600 Admittance Procedure criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. Policy Statement (c) juvenile camps and post-dispositional programs in 1600 Admittance Procedure juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform Procedure Statement ☒ ☐ ☐ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures 1600 Admittance Procedure that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. Procedure Statement 1350.5 SCREENING FOR THE RISK OF SEXUAL 1600 Admittance Procedure ABUSE Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement Every youth booked into the juvenile hall written policies and procedures to reduce the risk of receives a screening for the risk of sexual sexual abuse by or upon youth. The policy shall require abuse. However, when a youth is assigned to facility staff to assess each youth within 72 hours of a Camp program another screening for the admission based on the following information: risk of sexual abuse is completed. ☒ ☐ ☐ We reviewed five (5) Youth Kern County Human trafficking (HT)/Commercially Sexually Exploited Children (CSEC) forms from PA. Review of the documentation provided, and the policy and procedure manual revealed compliance with this regulation. 1600 Admittance Procedure (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (a) (b) Gender nonconforming appearance or manner; or 1600 Admittance Procedure identification as lesbian, gay or bisexual, transgender, Screening for the Risk of Sexual Abuse (b) ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; 1600 Admittance Procedure (c) Current charges and offense history; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (c) 1600 Admittance Procedure (d) Age; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (d) 1600 Admittance Procedure (e) Level of emotional and cognitive development; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (e) 1600 Admittance Procedure (f) Physical size and stature; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (f) 1600 Admittance Procedure (g) Mental illness or mental disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (g) 1600 Admittance Procedure (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (h) 1600 Admittance Procedure (i) Physical disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (i) 1600 Admittance Procedure (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (j) (k) Any other specific information about the individual 1600 Admittance Procedure youth that may indicate heightened needs for Screening for the Risk of Sexual Abuse (k) ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 13 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Staff shall ascertain this information through 1600 Admittance Procedure conversations with the youth during the admittance Screening for the Risk of Sexual Abuse process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 1600 Admittance Procedure controls on the dissemination of information within the Screening for the Risk of Sexual Abuse facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 1615 Release Procedures The facility administrator shall develop and implement We reviewed three (3) Youth Release forms written policies and procedures for release of youth from ☒ ☐ ☐ from PA. Review of the documentation custody which provide for: provided, and the policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (b) return of personal clothing and valuables; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (d) notification to the facility health care provider in 1615 Release Procedures- Policy Statement accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (f) notification of facility mental health personnel. ☒ ☐ ☐ 1615 Release Procedures- Policy Statement The facility administrator shall develop and implement 1615 Release Procedures policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry Procedure- Reentry, ADA, and Program ☒ ☐ ☐ services including, but not limited to, medical and (RAP) Unit Staff assist the youth with their behavioral health, education, probation supervision and transition back to the community. community-based services. The facility administrator shall develop and implement 1615.1 Temporary Releases written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION 1605 Classification The facility administrator shall develop and implement We reviewed five (5) Youth classification written policies and procedures on classification of youth forms from PA. Review of the documentation for the purpose of determining housing placement in the ☒ ☐ ☐ provided, and the policy and procedure facility. manual revealed compliance with this Such procedures shall: regulation. (a) provide for the safety of the youth, other youth, 1605 Classification – Policy Statement facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 1605 Classification – Policy Statement ☒ ☐ ☐ the facility; 7152 Kern Pathways Academy CAMP PRO 23-24 Page 14 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) provide that a youth shall be classified upon 1605 Classification – Procedure Statement admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including 1605 Classification – Policy Statement provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth 1605 Classification – Procedure Statement from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, 1605 Classification – Procedure Statement transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 1605.1 Transgender and Intersex Youth The facility administrator shall develop written policies Review of the documentation provided, the and procedures ensuring respectful and equitable ☒ ☐ ☐ policy and procedure manual, and the facility treatment of transgender and intersex youth. The Transgender and Intersex Youth form policies shall provide that: revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender 1605.1 Transgender and Intersex Youth identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the Procedures 3 youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 1605.1 Transgender and Intersex Youth themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ Procedures 5 clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that 1605.1 Transgender and Intersex Youth best meets their individual needs and promotes their safety and well-being. Staff may not automatically house Housing youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender 1605.1 Transgender and Intersex Youth and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and Medical treatment to transgender and intersex youth. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 15 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Consistent with the facility’s reasonable and 1605.1 Transgender and Intersex Youth necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety Housing ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 1605.1 Transgender and Intersex Youth youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ Searches respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 1610 Orientation The facility administrator shall develop and implement Each youth assigned to a Camp program are written policies and procedures to orient a youth prior to provided with an orientation where rules, placement in a living area. Both written and verbal expectations, and program components are information shall be provided and supplemented with reviewed. We reviewed five (5) Youth video orientation if feasible. Provision shall be made to Orientation packets from PA. Review of the provide accessible orientation information to all detained ☒ ☐ ☐ documentation provided, and the policy and youth including those with disabilities, limited literacy, or procedure manual revealed compliance with English language learners. Orientation shall include this regulation. information that addresses: Each youth is also provided a Youth Handbook during the orientation process. (a) facility rules including contraband and searches and 1610 Orientation- Purpose 1 ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions 1610 Orientation- Purpose 2 and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 1610 Orientation- Purpose 20 facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ 1610 Orientation- Purpose 4 (e) the existence of the grievance procedure, the steps 1610 Orientation- Purpose 3 that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the 1610 Orientation- Purpose 5 ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental 1610 Orientation- Purpose 6 ☒ ☐ ☐ health care; (h) access to education, religious services, and 1610 Orientation- Purpose 7 ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ 1610 Orientation- Purpose 9 (j) opportunity for personal hygiene and daily showers 1610 Orientation- Purpose 10 ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and 1610 Orientation- Purpose 11 ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and 1610 Orientation- Purpose 12 ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, 1610 Orientation- Purpose 13 ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ 1610 Orientation- Purpose 14 (o) emergencies including evacuation procedures; ☒ ☐ ☐ 1610 Orientation- Purpose 15 7152 Kern Pathways Academy CAMP PRO 23-24 Page 16 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (p) non-discrimination policy and the right to be free from 1610 Orientation- Purpose 16 physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language 1610 Orientation- Purpose 17 ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, 1610 Orientation- Purpose 18 ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive 1610 Orientation- Purpose 19 information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 1610 Orientation- Purpose 20 15 Minimum Standards for Juvenile Facilities. Youth are advised of access to Title 15 in the ☒ ☐ ☐ Youth Handbook. Title 15 is available in each housing unit. 1354 SEPARATION 1620 Separation The facility administrator shall develop and implement We reviewed one (1) separation packet from written policies and procedures that address: PA. Review of documentation and the policy and procedure manual revealed compliance with this regulation. However, technical assistance was provided regarding youth ☒ ☐ ☐ being placed on Quiet Room status which is a cell within the Intake unit. PA staff were reminded once a youth is placed behind a lock-door room confinement, documentation shall be completed. (a) separation of youth for reasons that include, but are 1620 Separation- Policy Statement not be limited to, medical and mental health conditions, ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 1620 Separation- Policy Statement ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal 1620 Separation- Policy Statement privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 1620 Separation- Policy Statement ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 1620 Separation- Policy Statement separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 1620 Separation- Review of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 17 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and Reviewed six (6) Room Placement Log forms implement written policies and procedures addressing from PA. Review of the documentation the confinement of youth in their room that are provided revealed compliance with this consistent with Welfare and Institutions Code Section regulation. Review also revealed PA staff are 208.3. The placement of a youth in room confinement doing an excellent job of documenting the shall be accomplished in accordance with the following youth’s behaviors while on room confinement guidelines: as well as documenting the need to extend ☒ ☐ ☐ youth’s room confinement due to being a threat to the safety and security of the facility. We provided technical assistance regarding each youth having an individualized plan to reintegrate the youth back into the program. We also discussed when multiple youth are involved in an incident ensure each youth are individually access for return to the program. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy Statement other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy Statement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 1620.1 Room Confinement- Policy Statement that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room Statement ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 1620.1 Room Confinement- Procedure (1) Return the youth to general population. ☒ ☐ ☐ Statement 1 1620.1 Room Confinement- Procedure (2) Consult with mental health or medical staff. ☒ ☐ ☐ Statement 2 (3) Develop an individualized plan that includes the 1620.1 Room Confinement- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ Statement 3 the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: Statement ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4. (A) Document the reasons for room confinement 1620.1 Room Confinement- Procedure and the basis for the extension, the date and time Statement the youth was first placed in room confinement, and when he or she is eventually released from When a youth is separated from the group by room confinement. being placed in their room, the procedure is ☒ ☐ ☐ as follows: 4. Technical assistance was provided regarding ensuring youth are individually assessed for release from room confinement. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 18 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to Statement integrate the youth to general population. When a youth is separated from the group by being placed in their room, the procedure is ☒ ☐ ☐ as follows: 4. Technical assistance was provided regarding ensuring each youth has an individualized plan to integrate the youth back into the general population. (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her designee Statement every four hours thereafter. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4. (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy Statement single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 1620.1 Room Confinement- Policy Statement ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy Statement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy Statement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy Statement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN 1625 Assessment and Case Plans The facility administrator shall develop and implement We reviewed five (5) Case Plan Update written policies and procedures for assessment and ☒ ☐ ☐ forms from PA. Review of documentation case planning. provide, and the policy and procedure manual revealed compliance with this regulation. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 19 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: 1625 Assessment and Case Plans The assessment is based on information collected during the admission process with periodic review, Policy Statement which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of During the intake process, the Youth Service substance abuse history, educational, vocational, Officer will complete the James G. Bowles counseling, behavioral health, consideration of known Juvenile Hall Initial Assessment form. history of trauma, and family strengths and needs. (b) Institutional Case Plan: 1625 Assessment and Case Plans (1) A case plan shall be developed for each youth Policy Statement held for at least 30 days or more and created within 40 days of admission. ☒ ☐ ☐ After a youth has been detained for over 30 days a Youth Service Officer III with complete a Case Plan Update before 40 days of the youth admission. (2) The institutional plan shall include, but not be 1625 Assessment and Case Plans limited to, written documentation that provides: ☒ ☐ ☐ Procedure – Case Plan Update (A) objectives and time frame for the resolution of 1625 Assessment and Case Plans problems identified in the assessment; ☒ ☐ ☐ Procedure – Case Plan Update 1 (B) a plan for meeting the objectives that includes 1625 Assessment and Case Plans a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan Procedure – Case Plan Update 2 is implemented; (3) periodic evaluation of progress towards meeting 1625 Assessment and Case Plans the objectives, including periodic review and discussion of the plan with the youth; Procedure – Case Plan Update 3 ☒ ☐ ☐ PA youth Case Plans are reviewed bi-weekly while the youth is in custody. (4) a transition plan, the contents of which shall be 1625 Assessment and Case Plans subject to existing resources, shall be developed for ☒ ☐ ☐ post dispositional youth in accordance with Section Procedure – Case Plan Update 4 1351; and, (5) in as much as possible and if appropriate, the 1625 Assessment and Case Plans plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ Policy Statement and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES 1630 Counseling and Casework Services The facility administrator shall develop and implement PA contracts with Behavioral Health and written policies and procedures ensuring the availability Recovery Services to provide EBPs, of appropriate counseling and casework services for all counseling and casework services for youth youth. Policies and procedures shall ensure: committed to the program. These agencies are on-site at the facility. Review of the documentation provided, and the policy and ☒ ☐ ☐ procedure manual revealed compliance with this regulation. PA also does weekly Special Cases and ADA Accommodation meetings with medical, mental health, school, kitchen, and probation staff. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 20 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) youth will receive assistance with needs or concerns 1630 Counseling and Casework Services that may arise; ☒ ☐ ☐ Policy 1 (b) youth will receive assistance in requesting contact 1630 Counseling and Casework Services with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, Policy 2 (c) youth will be provided access to available resources 1630 Counseling and Casework Services to meet the youth’s needs. ☒ ☐ ☐ Policy 3 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the We reviewed two (2) use of force reports in responsible physician, shall develop and implement which OC spray was utilized and four (4) use written policies and procedures for the use of force, of force reports in which OC spray was not which may include chemical agents. Force shall never utilized. Review of the documentation be applied as punishment, discipline, retaliation or provided revealed compliance with this treatment. regulation. Review also revealed PA staff (a) At a minimum, each facility shall develop policies and ☒ ☐ ☐ utilize a command call of “Get Down on the procedures which: Ground” to youth when there is an imminent threat to the youth’s safety or the safety of others. Youth who fail to comply with the Get Down command call are then given multiple warnings to comply prior to staff going hands-on or deploying their OC spray. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction Statement reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including 1635 Use of Force – Introduction Statement both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. Youth Behavior and Force Options 1-4 (3) describe force options or techniques that are 1635 Use of Force – Introduction statement expressly prohibited by the facility. ☒ ☐ ☐ Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use of Force – Introduction Statement inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Youth Behavior and Force Options (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for documenting and reporting the use of force, including reporting It should be noted that PA conducts a requirements of management and line staff and debriefing on all use of force incidents. procedures for reviewing and tracking use of force Attending those debriefings are all staff incidents by supervisory and or management staff, ☒ ☐ ☐ involved in the incident, a Duty Supervisor, which include procedures for debriefing a particular and a member of the Administration team. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for 1635 Use of Force- Notification Procedures investigating unreasonable use of force. ☒ ☐ ☐ Administration will track and review all situations involving the use of force and will determine: 1-5. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 21 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents for and 3 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. It should be noted notification of the use of force to a youth’s parent is documented in the Special Incident Reports (SIR). (8) describe the limitations of use of force on pregnant 1635 Use of Force- Factors to Determine the youth in accordance with Penal Code Section 6030(f) Use of Force Options and Welfare and Institutions Code Section 222. ☒ ☐ ☐ With regards to pregnant youth and use of force, refer to JH manual, section 1917: 1-7. (b) Facilities that authorize chemical agents as a force 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy chemical agents in the facility and the type, size and Statement the approved method of deployment for those chemical agents. ☒ ☐ ☐ When youth are exposed to O.C. spray PA staff do an excellent job of documenting each youth decontamination process from start to finish. They also document when youth “self- terminate” the decontamination process with the exact start and finish times of showers. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy there is an imminent threat to the youth’s safety or the Statement safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably The policy of Kern County Probation possible. Department includes the following guidelines: 1-2. (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy timelines for decontamination from chemical agents. Statement This shall include that youth who have been exposed to chemical agents shall not be left unattended until The policy of Kern County Probation that youth is fully decontaminated or is no longer Department includes the following guidelines: suffering the effects of the chemical agent. 8-10. ☒ ☐ ☐ PA staff document their one-on-one supervision of a youth who has been exposed to OC spray until the youth discloses they are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents and 3 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. It should be noted notification of the use of force to a youth parent is documented on the Special Incident Reports (SIR). (5) provide for the documentation of each incident of 1635 Use of Force- Notification Procedures use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, 1635.1 Oleoresin Capsicum- Reporting youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which 1635 Use of Force- Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: 7152 Kern Pathways Academy CAMP PRO 23-24 Page 22 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) known medical and behavioral health conditions 1635 Use of Force- Training ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy ☒ ☐ ☐ application. Statement (3) signs or symptoms that should result in 1635 Use of Force- Training ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of 1635 Use of Force- Legal Authority ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 1635 Use of Force- Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular 1635 Use of Force- Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS 1640 Use of Physical Restraints The facility administrator, in cooperation with the We reviewed six (6) use-of-force reports from responsible physician and mental health director, shall PA. Review of the documentation provided develop and implement written policies and procedures ☒ ☐ ☐ revealed compliance with this regulation. for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 1640 Use of Physical Restraints who present an immediate danger to themselves or others, who exhibit behavior which results in the Policy Statement destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 1640 Use of Physical Restraints discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or Policy Statement other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 1640 Use of Physical Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within Policy Statement ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 1640 Use of Physical Restraints of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a Policy Statement ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 1640 Use of Physical Restraints retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ Procedure- Duty Supervisor 3c youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 1640 Use of Physical Restraints possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health Procedure- Duty Supervisor 3b treatment. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 23 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Continuous direct visual supervision shall be conducted 1640 Use of Physical Restraints to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Procedure- Duty Supervisor 3d ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and 1640 Use of Physical Restraints procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an Procedure Statement application of restraints. (b) known medical conditions that would contraindicate 1640 Use of Physical Restraints certain restraint devices and/or techniques. ☒ ☐ ☐ Procedure Statement (c) acceptable restraint devices. 1640 Use of Physical Restraints ☒ ☐ ☐ Procedure Statement (d) signs or symptoms which should result in immediate 1640 Use of Physical Restraints medical/mental health referral. ☒ ☐ ☐ Procedure Statement (e) availability of cardiopulmonary resuscitation 1640 Use of Physical Restraints equipment. ☒ ☐ ☐ Procedure Statement (f) protective housing of restrained youth. While in 1640 Use of Physical Restraints restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes Procedure Statement provision to protect the youth from abuse. 1640 Use of Physical Restraints (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Procedure Statement 1640 Use of Physical Restraints (h) exercising of extremities. ☒ ☐ ☐ Procedure Statement 1358.5 USE OF RESTRAINT DEVICES FOR 1640.1 Use of Restraint Devices for MOVEMENT AND TRANSPORTATION Movement and Transportation within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the We reviewed six (6) use-of-force reports from responsible physician and behavioral/mental health PA. Review of the documentation provided director, shall develop and implement written policies ☒ ☐ ☐ revealed compliance with this regulation. and procedures for the use of restraint devices when the Review also revealed PA staff are purpose is for movement or transportation within the documenting the circumstances leading to facility that shall include the following: the application of restraints in their Special Incident Reports (SIR). (a) identification of acceptable restraint devices, staff 1640.1 Use of Restraint Devices for approved to utilize restraint devices and the required ☒ ☐ ☐ Movement and Transportation within the training. Facility (b) the circumstances leading to the application of 1640.1 Use of Restraint Devices for restraints must be documented. Movement and Transportation within the ☒ ☐ ☐ Facility Policy Statement (c) an individual assessment of the need to apply 1640.1 Use of Restraint Devices for restraints for movement or transportation that includes Movement and Transportation within the consideration of less restrictive alternatives, Facility consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a Policy Statement process for documentation and supervisor review and approval. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 24 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) consideration of safety and security of the facility, 1640.1 Use of Restraint Devices for with a clearly defined expectation that restraint devices Movement and Transportation within the shall not be used for the purposes of discipline or ☒ ☐ ☐ Facility retaliation. Policy Statement (e) the use of restraints on pregnant youth is limited in 1640.1 Use of Restraint Devices for accordance with Penal Code Section 6030(f) and Movement and Transportation within the Welfare and Institutions Code Section 222. ☒ ☐ ☐ Facility Policy Statement 1359 SAFETY ROOM PROCEDURES We reviewed three (3) youth safety room placement special incident reports from PA. (a) The facility administrator, and where applicable, in Review of the documentation provided, and cooperation with the responsible physician, shall the policy and procedure manual revealed develop and implement written policies and procedures compliance with this regulation. governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary 1645 Safety Rooms- Procedure nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; Juvenile Hall Staff 10 (2) provide for approval of the facility manager, or 1645 Safety Rooms- Procedure Statement designee, before a youth is placed into a safety ☒ ☐ ☐ room; (3) provide for continuous direct visual supervision 1645 Safety Rooms- Procedure and documentation of the youth's behavior and any ☒ ☐ ☐ staff interventions every 15 minutes, with actual time Juvenile Hall Staff 4 recorded; (4) provide that the youth shall be evaluated by the 1645 Safety Rooms- Procedure facility manager, or designee, every four hours; ☒ ☐ ☐ Duty Supervisor 5 (5) provide for immediate medical assessment, 1645 Safety Rooms- Procedure where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, Duty Supervisor 6 (6) provide a process for documenting the reason for 1645 Safety Rooms- Procedure placement, including attempts to use less restrictive ☒ ☐ ☐ means of control, and decisions to continue and end Juvenile Hall Staff 3 placement. (b) The placement of a youth in the safety room shall be 1645 Safety Rooms- Policy Statement ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less 1645 Safety Rooms- Policy Statement restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of 1645 Safety Rooms- Policy Statement punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it 1645 Safety Rooms- Policy Statement compromises the mental and physical health of the ☒ ☐ ☐ youth. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 25 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) A youth may be held up to four hours in the safety Safety room placements are considered room. After the youth has been held in the safety room Room Confinement; therefore, all procedures for a period of four hours, staff shall do one or more of ☒ ☐ ☐ set forth in Title 15, section 1354.5, and the the following: juvenile hall administrative manual section 1620.1, will apply. 1645 Safety Rooms- Procedure (1) return the youth to general population. ☒ ☐ ☐ 1645 Safety Rooms- Procedure (2) consult with mental health or medical staff, ☒ ☐ ☐ (3) develop an individualized plan that includes the 1645 Safety Rooms- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended 1645 Safety Rooms- Procedure beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 1457 Searches The facility administrator shall develop and implement written policies and procedures governing the search of Review of the policy and procedure manual youth, the facility, and visitors. Policies and procedures ☒ ☐ ☐ revealed compliance with this regulation. All shall provide that: strip searches must be authorized by the administration prior to being performed. PA has not conducted a strip search this inspection cycle. (a) Searches shall be conducted to ensure the safety 1457 Searches – Policy and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that 1457 Searches – Policy preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 1457 Searches – Policy ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be 1457 Searches - Policy ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only 1457 Searches be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific Strip Searches and Body Cavity Searches ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 1457 Searches comply with Section 1352.5. ☒ ☐ ☐ Strip Searches (g) Cross-gender pat-down searches and strip searches 1457 Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 26 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth The facility administrator shall develop and implement Review of the documentation provided, and written policies and procedures whereby any youth may the policy and procedure manual revealed appeal and have resolved grievances relating to any compliance with this regulation. condition of confinement, including but not limited to health care services, classification decisions, program Technical assistance was provided with participation, telephone, mail or visiting procedures, regards to the grievance form. We discussed food, clothing, bedding, mistreatment, harassment or ☒ ☐ ☐ concerns with the form with the violations of the nondiscrimination policy. There shall be administration and suggested removing “date no time limit on filing grievances. Policies and assigned to Supervisor” from the form. To procedures shall include provisions whereby the facility ensure ongoing compliance with this manager ensures: regulation the grievance form was revised, and the new grievance form was implemented during the inspection process. (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response to 1650 Grievance – Youth grievances within three (3) business days, grievances that relate to health and safety issues must be Grievance Procedure ☒ ☐ ☐ addressed immediately; The grievance form was revised to ensure ongoing compliance with this regulation. (1) The youth may elect to be present to explain 1650 Grievance – Youth his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to Grievance Procedure the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the Grievance Procedure grievance; (g) resolution of the grievance must occur within ten (10) 1650 Grievance – Youth business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; Grievance Procedure ☒ ☐ ☐ and, The grievance form was revised to ensure ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external 1650 Grievance – Youth methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Grievance Procedure Whether or not associated with a grievance, concerns 1650 Grievance – Youth of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Grievance Procedure policies and procedures within a specified timeframe. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 27 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1362 REPORTING OF INCIDENTS 1655 Incident Reporting, Investigation, and Report Writing A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed ten (10) incident reports from death of an employee, youth or other person(s) shall be ☒ ☐ ☐ PA. Review of the documentation provided maintained. Such written record shall be prepared by the revealed compliance with this regulation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT 1660 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Per policy, force will not be used to obtain a (a) Pursuant to Penal Code Section 298.1 authorized DNA sample, unless specifically ordered by law enforcement, custodial, or corrections personnel the Court. including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of 1660 DNA Collection – Procedure reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by 1660 DNA Collection – Procedure efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written 1660 DNA Collection – Procedure authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell 1660 DNA Collection – Procedure extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 28 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM 1705 Central School Program (a) School Programs Review of policy and procedures, youth and The County Board of Education shall provide for the staff interviews, and school daily schedules administration and operation of juvenile court schools in revealed compliance with this regulation. conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and School program evaluation completed by Joe coordination between educators and probation staff. Hammond and Marisa Gamboa of Fresno Culturally responsive and trauma-informed approaches County Superintendent of Schools on should be applied when providing instruction. Education December 15, 2022. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements 1705 Central School Program – Policy The facility school program shall comply with the State Statement Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education 1705 Central School Program – Policy program shall be free from discriminatory action. Staff Statement shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1705 Central School Program – Policy Education Code and include, but not be limited to, ☒ ☐ ☐ Statement courses required for high school graduation. (2) Information and preparation for the High School 1705 Central School Program – Procedure Equivalency Test as approved by the California Statement ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary 1705 Central School Program – Policy ☒ ☐ ☐ education and vocational opportunities. Statement (4) Administration of the High School Equivalency 1705 Central School Program – Procedure Tests as approved by the California Department of ☒ ☐ ☐ Statement Education, shall be made available when possible. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 29 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Supplemental instruction shall be afforded to youth 1705 Central School Program – Procedure who do not demonstrate sufficient progress towards ☒ ☐ ☐ Statement grade level standards. (6) The minimum school day shall be consistent with 1705 Central School Program – Procedure State Education Code Requirements for juvenile court Statement schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless 1705 Central School Program – Procedure of classification, housing, security status, disciplinary Statement or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1705 Central School Program – Procedure (1) Positive behavior management will be Statement implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 1705 Central School Program – Procedure decisions made by probation staff that may affect the ☒ ☐ ☐ Statement educational programming of students. (3) Except as otherwise provided by the State 1705 Central School Program – Procedure Education Code, expulsion/suspension from school Statement shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1705 Central School Program – Procedure education staff will develop policies and procedures Statement ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1705 Central School Program – Procedure (1) State and federal laws and regulations shall be Statement observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 1705 Central School Program – Procedure afforded an educational program that addresses their Statement language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1705 Central School Program – Procedure (1) Youth shall be interviewed after admittance and a Statement ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: 7152 Kern Pathways Academy CAMP PRO 23-24 Page 30 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) School progress/school history; 1705 Central School Program – Procedure ☒ ☐ ☐ Statement (B) Home Language Survey and the results of the 1705 Central School Program – Procedure ☒ ☐ ☐ State Test used for English language proficiency; Statement (C) Needs and services of special populations as 1705 Central School Program – Procedure defined by the State Education Code, including but ☒ ☐ ☐ Statement not limited to, students with special needs. (D) Discipline problems. 1705 Central School Program – Procedure ☒ ☐ ☐ Statement (2) Youth will be immediately enrolled in school. 1705 Central School Program – Procedure Educational staff shall conduct an assessment to Statement determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1705 Central School Program – Procedure education plan shall be developed for each youth ☒ ☐ ☐ Statement within five school days. (4) Upon enrollment, education staff shall comply with 1705 Central School Program – Procedure the State Education Code and request the youth's Statement records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1705 Central School Program – Procedure (1) The complete facility educational record of the Statement youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall 1705 Central School Program – Procedure provide appropriate credit (full or partial) for course Statement ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1705 Central School Program – Procedure (1) The Superintendent of Schools and the Chief Statement Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1705 Central School Program – Procedure (1) The school and facility administrator should, Statement whenever possible, collaborate with local post- secondary education providers to facilitate access to PA offers post-secondary education educational and vocational opportunities for youth that opportunities for those interested as well as considers the use of technology to implement these vocational and behavioral health programs programs. for youth who have graduated. PA partners ☒ ☐ ☐ with Bakersfield College/Rising Scholar Network and offers classes through the Prison Education Project. During the inspection process, technical assistance was provided regarding ensuring high school graduates are always out of their room during school times. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 31 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs, and Exercise EXERCISE. The facility administrator shall develop and implement Review of the documentation provided, and written policies and procedures for programs, ☒ ☐ ☐ the policy and procedure manual revealed recreation, and exercise for all youth. The intent is to compliance with this regulation. minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs, and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Procedure Statement ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Recreation, Programs, and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ Procedure Statement represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1710 Recreation, Programs, and Exercise be posted in the living units. Procedure Statement ☒ ☐ ☐ A walkthrough of the facility during the inspection revealed program schedules are posted within each housing unit. There will be a written annual review of the programs, Annual review completed by Ryan R. Wegis, recreation, and exercise by the responsible agency to Probation Division Director on 9/22/2022. ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the 1710 Recreation, Programs, and Exercise opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Programs evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- Review of RAP Structured Programming for social interventions and activities designed to reduce the months of January, February, and March recidivism. These programs should be based on the 2023 revealed compliance with this youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ regulation. and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7152 Kern Pathways Academy CAMP PRO 23-24 Page 32 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; 1710 Recreation, Programs, and Exercise (2) Management of Stress and Trauma; (3) Anger Management; Programs 1-18 (4) Conflict Resolution; (5) Juvenile Justice System; PA contracts with Behavioral Health and (6) Trauma-related interventions; Recovery Services to provide EBPs, (7) Victim Awareness; counseling, and casework services for youth (8) Self-Improvement; committed to the program. (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity 1710 Recreation, Programs, and Exercise for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreation entertainment. Activities shall be supervised and include ☒ ☐ ☐ orientation and may include coaching of youth. Review of Unit Shift Reports for the months of January 2023, February 2023, and March 2023 revealed compliance with this regulation. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs, and Exercise opportunity for at least one hour of large muscle activity each day. Procedure Statement ☒ ☐ ☐ Review of Unit Shift Reports for the months of January 2023, February 2023, and March 2023 revealed compliance with this regulation. The administrator/manager may suspend, for a period 1710 Recreation, Programs, and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ Procedure Statement the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 1715 Religious Program The facility administrator shall provide access to religious Review of the daily schedule revealed youth services and/or religious counseling at least once each can participate in alternative programming week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ during the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: 1715 Religious Program – Procedure (a) opportunity for religious services and practices; ☒ ☐ ☐ Statement 1715 Religious Program – Procedure (b) availability of clergy; and, ☒ ☐ ☐ Statement 1715 Religious Program – Procedure (c) availability of religious diets. ☒ ☐ ☐ Statement 7152 Kern Pathways Academy CAMP PRO 23-24 Page 33 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1373 WORK PROGRAM 1720 Work program The facility administrator shall develop policies and PA youth can participate in laundry details procedures regarding the fair and consistent assignment and kitchen details in which they could earn of youth to work programs. Work assigned to a youth ☒ ☐ ☐ ServSafe certifications. They also do off-site shall be meaningful, constructive and related to work programs at the California Living vocational training or increasing a youth's sense of Museum (CALM) where they do cleaning, responsibility. Work programs shall not be imposed as a gardening, and animal projects. disciplinary measure 1374 VISITING 1725 Visiting The facility administrator shall develop and implement Review of policy and procedures and PA written policies and procedures for visiting, that include visitation logs revealed compliance with this provisions for special visits. Youth shall be allowed to regulation. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to 1725 Visiting- Procedure the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours 1725 Visiting- Procedure per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 1725 Visiting- Procedure minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 1725 Visiting- Procedure alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to youth but not as a replacement for in-person visits. 1375 CORRESPONDENCE 1730 Correspondence The facility administrator shall develop and implement Staff and youth interviewed as well as a written policies and procedures for correspondence ☒ ☐ ☐ review of policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth 1730 Correspondence- Policy Statement ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ 1730 Correspondence- Policy Statement (c) youth may correspond confidentially with state and 1730 Correspondence- Policy Statement 4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7152 Kern Pathways Academy CAMP PRO 23-24 Page 34 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) incoming and outgoing mail, other than that described 1730 Correspondence- Policy Statements 2 in (c), may be read by staff only when there is reasonable and 3 ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1735 Telephone Access The administrator of each juvenile facility shall develop Interviews with youth and staff revealed and implement written policies and procedures to provide compliance with this regulation. youth with access to telephone communications. ☒ ☐ ☐ During the inspection process, we did provide technical assistance regarding allowing the youth at the juvenile hall to use the phones on Sunday. 1377 ACCESS TO LEGAL SERVICES 1740 Access to Legal Services The facility administrator shall develop written procedures ☒ ☐ ☐ Interviews of youth and staff revealed to ensure the right of youth to have access to the courts compliance with this regulation. and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 1740 Access to Legal Services- Purpose 1 ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; 1740 Access to Legal Services- Purpose 2 ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and 1740 Access to Legal Services- Purpose 3 ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE 1800 Discipline- Policy Statement The facility administrator shall develop and implement Review of policy and procedures, and written policies and procedures for the discipline of youth documentation revealed compliance with this that shall promote acceptable behavior; including the use regulation. of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ 1800 Discipline- Policy Statement 1 (b) daily shower, access to drinking fountain, toilet and 1800 Discipline- Policy Statement 2 ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ 1800 Discipline- Policy Statement 3 (d) contact with parent or attorney; ☒ ☐ ☐ 1800 Discipline- Policy Statement 4 (e) exercise; ☒ ☐ ☐ 1800 Discipline- Policy Statement 10 (f) medical services and counseling; ☒ ☐ ☐ 1800 Discipline- Policy Statement 6 (g) religious services; ☒ ☐ ☐ 1800 Discipline- Policy Statement 5 (h) clean and sanitary living conditions; ☒ ☐ ☐ 1800 Discipline- Policy Statement 7 (i) the right to send and receive mail; ☒ ☐ ☐ 1800 Discipline- Policy Statement 8 (j) education; and, ☒ ☐ ☐ 1800 Discipline- Policy Statement 9 (k) rehabilitative programming. ☒ ☐ ☐ 1800 Discipline- Policy Statement 11 The facility administrator shall establish rules of conduct 1800 Discipline- Policy Statement and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 35 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1391 DISCIPLINE PROCESS 1805 Discipline Process The facility administrator shall develop and implement ☒ ☐ ☐ Review of policy and procedures, and written policies and procedures for the administration of documentation revealed compliance with this discipline which shall include, but not be limited to: regulation. (a) designation of personnel authorized to impose 1805 Discipline Process- Procedure ☒ ☐ ☐ discipline for violation of rules; Statement (b) prohibiting discipline to be delegated to any youth; 1805 Discipline Process- Procedure ☒ ☐ ☐ Statement (c) definition of major and minor rule violations and their 1805 Discipline Process- Procedure ☒ ☐ ☐ consequences, and due process requirements; Statement (d) trauma-informed approaches and positive behavior 1805 Discipline Process- Policy Statement ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by 1805 Discipline Process- Procedure counseling, advising the youth of expected conduct Statement imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall 1810 Due process be documented and require the following: We reviewed six (6) Notification of Major Corrective Action (NOMCA) forms from PA. ☒ ☐ ☐ Review of the policy and procedures, and documentation revealed compliance with this regulation. 1810 Due process- Elements of due process (1) written notice of violation prior to a hearing; ☒ ☐ ☐ are as follows: 1 (2) accommodations provided to youth with 1810 Due process- Elements of due process disabilities, limited literacy, and English language ☒ ☐ ☐ are as follows: 2 learners; (3) hearing by a person who is not a party to the 1810 Due process- Elements of due process ☒ ☐ ☐ incident; are as follows: 3 (4) opportunity for the youth to be heard, present 1810 Due process- Elements of due process ☒ ☐ ☐ evidence and testimony; are as follows: 4 (5) provision for youth to be assisted by staff in the 1810 Due process- Elements of due process ☒ ☐ ☐ hearing process; are as follows: 5 1810 Due process- Elements of due process (6) provision for administrative review. ☒ ☐ ☐ are as follows: 7 (g) violations that result in a removal from camp or 1805 Discipline Process- Procedure commitment program, but not a return to court, will Statement ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE 1910 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in Review of the policy and procedure manual cooperation with the facility administrator and the local revealed compliance with this regulation. health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 1910 Management of Communicable (a) Intake health screening procedures; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (b) Identification of relevant symptoms; ☒ ☐ ☐ Diseases- Procedure 7152 Kern Pathways Academy CAMP PRO 23-24 Page 36 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1910 Management of Communicable (c) Referral for medical evaluation; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (d) Treatment responsibilities during detention; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (e) Coordination with public and private community- ☒ ☐ ☐ Diseases- Procedure based resources for follow-up treatment; 1910 Management of Communicable (f) Applicable reporting requirements; and, ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Diseases- Procedure The policies and procedures shall be updated as 1910 Management of Communicable necessary to reflect communicable disease priorities Diseases- Procedure ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES 1933 Request for Health Care Services (EXCERPT) Review of the policy and procedure manual The health administrator, in cooperation with the facility revealed compliance with this regulation. administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for It should be noted, a medical locked box for emergency and non-emergency medical, dental and youth to confidentially request medical or behavioral/mental health care services. behavioral health services are located within each housing unit. 1480 STANDARD FACILTY CLOTHING ISSUE 2110 Clothing – Clothing Issue The youth’s personal clothing, undergarments and Review of the policy and procedure manual footwear may be substituted for the institutional clothing ☒ ☐ ☐ revealed compliance with this regulation. and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily 2110 Clothing – Clothing Issue ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing 2110 Clothing – Clothing Issue ☒ ☐ ☐ for youth shall consist of but not be limited to: 2110 Clothing – Clothing Issue #2 (1) Socks and serviceable footwear; ☒ ☐ ☐ 2110 Clothing – Clothing Issue (2) Outer garments; ☒ ☐ ☐ (3) New non-disposable underwear which shall 2110 Clothing – Clothing Issue remain with the youth throughout their stay, and; Interviews with youth and staff revealed ☒ ☐ ☐ youth are assigned a minimum of three pair of new non-disposable underwear, which remains with the youth throughout their stay. (4) Undergarments, that are freshly laundered and 2110 Clothing – Clothing Issue ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by 2110 Clothing – Laundry local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. 2110 Clothing – Clothing Issue ☒ ☐ ☐ 7152 Kern Pathways Academy CAMP PRO 23-24 Page 37 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1482 CLOTHING EXCHANGE 2110 Clothing – Clothing Exchange The facility administrator shall develop and implement Review of the policy and procedure manual written policies and site-specific procedures for the revealed compliance with this regulation. cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S 1600 Intake Procedures PERSONAL CLOTHING Procedures for dealing with Vermin and Eco- There shall be written policies and site-specific Parasite Infested Clothing 1-5 procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ Review of the policy and procedure manual of vermin and ecto-parasites in all youth’s personal revealed compliance with this regulation. clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS 2105 Personal Care – Issuing Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility Review of the policy and procedure manual administrator for the availability of personal hygiene ☒ ☐ ☐ revealed compliance with this regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; 2105 Personal Care – Issuing Personal Care (a) Toothbrush; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (b) Toothpaste; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (c) Soap; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (d) Comb; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (e) Shaving implements; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (f) Deodorant; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (g) Lotion; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (h) Shampoo; and, ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (i) Post-shower conditioning hair products. ☒ ☐ ☐ Items Youth shall not be required to share any personal care 2105 Personal Care – Issuing Personal Care items listed in items (a) through (d). Liquid soap Items provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 38 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1486 PERSONAL HYGIENE 2105 Personal Care - Hygiene There shall be written policies and site specific Review of the policy and procedure manual procedures developed and implemented by the facility revealed compliance with this regulation. administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING 2105 Personal Care - Shaving Youth shall have access to a razor daily, unless their Youths can shave daily if needed. appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ Review of the policy and procedure manual opportunity to shave face and body hair. The facility revealed compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) 2105 Personal Care – Hair Care Hair care services shall be available in all juvenile Haircare Guidelines 1-5 facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each Youths are offered haircuts once per month. haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE 2100 Personal Hygiene, Clothing, and Linen, and 2115 Linen and Mattress Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living Review of the policy and procedure manual area who is expected to remain overnight, shall include, ☒ ☐ ☐ revealed compliance with this regulation. but not be limited to: (a) One mattress or mattress-pillow combination which 2100 Personal Hygiene, Clothing, and Linen, meets the requirements of Section 1502 of these ☒ ☐ ☐ and 2115 Linen and Mattress regulations; (b) One pillow and a pillow case unless provided for in 2100 Personal Hygiene, Clothing, and Linen, (a) above; ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (d) One towel; and, ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (e) One blanket or more, up on request ☒ ☐ ☐ and 2115 Linen and Mattress 1501 BEDDING LINEN EXCHANGE 2115 Linen and Mattress The facility administrator shall develop and implement Review of the policy and procedure manual site specific written policies and procedures for the revealed compliance with this regulation. scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as It should be noted that written procedures for sheets, mattress covers, pillow cases and towels shall the scheduled exchanges are posted in each be exchanged for clean replacement at least once each housing unit. week. The covering blanket shall be cleaned or laundered 2115 Linen and Mattress ☒ ☐ ☐ once a month. 7152 Kern Pathways Academy CAMP PRO 23-24 Page 39 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1510 FACILITY SANITATION, SAFETY AND 2200 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Review of the policy and procedure manual written policies and site-specific procedures for the revealed compliance with this regulation. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7152 Kern Pathways Academy CAMP PRO 23-24 Page 40 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violatio Section 300 of the Welfare and Institutions Code (WIC) n are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☒ ☐ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violatio n Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violatio n Adult inmates from an adult facility (e.g. inmate workers ☐ ☒ ☐ or “Scared Straight” programs) are not allowed in the Violatio facility in a manner that allows contact with minors. n 7152 Kern Pathways Academy CAMP PRO 23-24 Page 41 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7146 7147 7152 FACILITY: James G. Bowles Juvenile Hall (JH) TYPE: RC: 140 Furlough Treatment Rehabilitation Program (Camp) JH 30 Pathways Academy (Camp) Camp 23 Camp FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 21, 2023 ALL DIMENSIONS ARE BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED ROOMS EACH ROOM Each Room FIXTURES* Size (L x W x H) COMMENTS Unit Room Applicable # Total or Square/Cubic Designation Type Standards Rooms # RC RC Feet T U W F S Beds Note: 2014-2016 inspection – This LASE reflects the physical plant of this facility (1831 Ridge Road) regardless of the program [JH, Pathways Academy (PA) and Furlough Treatment and Rehabilitation (FTR)]. The rated capacity of the James G. Bowles Juvenile Hall is 170. * However, historically, the department has expanded and contracted its juvenile hall and commitment programs using the beds at the juvenile hall and at the Juvenile Treatment Center (JTC; #7150, 1809 Ridge Road, formerly Crossroads). Previous LASEs show that programs such as PA and FTR occasionally move between both buildings. As of the 2014/2016 inspection cycle, when the commitment programs reside at the juvenile hall, that number of beds is taken away from the rated capacity of the juvenile hall. Intake Safety Pre-1998 2 (2) 6'11" x 6'3" 43 sq. ft. In-floor toilets. Note: Used as a “quiet room” and safety room. Holding Pre-1998 3 (3) 14'8" x 7'4" 107 sq. ft. Dry rooms. 100 A Single Pre-1998 18 1 18 (18) 7'9" x 10'5" 1 1 1 81 sq. ft. (10' ceiling). Wet rooms. Double Pre-1998 1 2 2 (2) 10' x 10'5" 1 1 1 104 sq. ft. (10' ceiling). Wet rooms. Dayroom Pre-1998 1 17'8" x 23'10" 421 sq. ft. (10' ceiling). Dayroom Pre-1998 1 14'7" x 22'9" 332 sq. ft. (8' ceiling). Dayroom Pre-1998 1 39'6" x 24' 4 4 1 4 948 sq. ft. / 30 = 31 cap. Note: 2023-2024 inspection – At the time of the inspection this unit was occupied by Pathways Academy. 100 B Single Pre-1998 30 1 30 (30) 6'7" x 10'5" 1 1 1 69 sq. ft. Wet rooms. Dayroom Pre-1998 1 38' x 29'3" 4 5 1,112 sq. ft. Note: 2023-2024 inspection – At the time of the inspection this unit was occupied by Furlough Treatment and Rehabilitation (FTR) youth. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7146 7147 7152 Kern Probation JH CAMP LASE 23-24 - 1 - J460 LAS JUV. dot (03/01) ROOMS EACH ROOM Each Room FIXTURES* Size (L x W x H) COMMENTS Unit Room Applicable # Total or Square/Cubic Designation Type Standards Rooms # RC RC Feet T U W F S Beds 200 A Single Pre-1998 24 1 24 24 6'9" x 10' 1 1 1 68 sq. ft. Wet rooms. Dayroom Pre-1998 1 42' x 22'10" 3 3 5 959 sq. ft. Safety Pre-1998 1 (1) 6'11" x 6'3" 43 sq. ft. 200 B Single Pre-1998 24 1 24 24 6'7" x 10'5" 1 1 1 69 sq. ft. Wet rooms. Dayroom Pre-1998 1 38' x 29'3" 1 5 5 1,112 sq. ft. Staging Double Pre-1998 6 2 12 12 9'4" x 9'7" 1 1 1 89 sq. ft. Wet rooms. Dayroom Pre-1998 1 43' x 35'8" 2 3 1 8 1,533 sq. ft. (Includes staff station.) Note: 2023-2024 inspection – 200 A at the time of the inspection was utilized as an intake unit for High Security youth. At the time of the inspection unit 200B housed the High Security youth population. 300 A Single Pre-1998 18 1 18 18 7'9" x 10'5" 1 1 1 81 sq. ft. (10' ceiling). Wet rooms. Double Pre-1998 1 2 2 2 10' x 10'5" 1 1 1 104 sq. ft. (10' ceiling). Wet rooms. Dayroom Pre-1998 1 17'8" x 23'10" 421 sq. ft. (10' ceiling). Dayroom Pre-1998 1 14'7" x 22'9" 332 sq. ft. (8' ceiling). Dayroom Pre-1998 1 39'6" x 24' 4 4 1 4 948 sq. ft. / 30 = 31 cap. 300 B Single Pre-1998 18 1 18 18 7'9" x 10'5" 1 1 1 81 sq. ft. (10' ceiling). Wet rooms. Double Pre-1998 1 2 2 2 10' x 10'5" 1 1 1 104 sq. ft. (10' ceiling). Wet rooms. Dayroom Pre-1998 1 17'8" x 23'10" 421 sq. ft. (10' ceiling). Dayroom Pre-1998 1 24' x 15' 360 sq. ft. (8' ceiling). Dayroom Pre-1998 1 39'6" x 24' 4 4 1 4 948 sq. ft. / 30 = 31 cap. C Wing Single Pre-1998 12 1 12 12 8' x 9' x 10' 72 sq. ft. Dry Dorm Pre-1998 2 4 4 8 23' x 9' x 10' 207 sq. ft. Dry Dayroom Pre-1998 1 783 sq. ft. 4 4 1 4 Irregular shape Comments: At the time of the inspection Unit 300A housed two SYTF youth. Unit 300B at the time of the inspection housed all male JH youth. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7146 7147 7152 Kern Probation JH CAMP LASE 23-24 - 2 - J460 LAS JUV. dot (03/01) PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7146 7147 7152 FACILITY NAME: James G. Bowles Juvenile Hall (JH) FACILITY TYPE: JH Furlough Treatment Rehabilitation Program (Camp) Camp Pathways Academy (Camp) Camp CONSTRUCTION/REMODEL DATE(S): 1951 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: 1995 2016-2018 – 200 and 300 wings re-roofing projects were completed. Both wings hallways, dayroom, and youth rooms were repainted. FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 21, 2023 Comments: No changes to the facility during the 2023-2024 inspection cycle. ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the X rated capacity based on floor space; 3. Provide access to water closets and wash X basins at a ratio of a 1:8; and 4. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. Two rooms. X MEDICAL EXAM SPACE (JH & CAMP) One exam room. Space or room(s) afford privacy, are equipped to carry out routine examinations and emergency care and X have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 X unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; X 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet X and one urinal for every 15 boys; and, 7146 7147 7152 Kern Probation JH CAMP PHY 23-24 - 1 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS 4. Access to a drinking fountain by minors and X staff. B. Doors of each sleeping room have a view panel California Youth Authority previously (maximum of 144 square inches of shatter-proof approved the 5" x 19" view panels (95 square glass or plastic materials) that allows the visual X inches). supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room doors are staggered, hallways are X at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) Contain a minimum of 500 cubic feet of air space and X 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) California Youth Authority previously approved the double occupancy rooms in 300 Contain a minimum of 800 cubic feet of airspace and X B (formerly Unit 200 B South) that contain 100 square feet of floor space. approximately 89 square feet. DORMITORY SLEEPING AREAS (JH & CAMP) Bunks have been removed from dayrooms. Contain a minimum of 400 cubic feet of airspace and X 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, wash basin and toilet, unless a communication system X or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 X inches off the floor; and, C. Mattresses are made of a fire retardant material. X 7146 7147 7152 Kern Probation JH CAMP PHY 23-24 - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS INTERVIEW ROOMS (JH, SPJH & CAMP) Throughout facility. A. There is one interview room for each detention X unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for conferences and interviews in each camp. X LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk level and, at night, there is a maximum X illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Six classrooms each approximately 32 x 28. School in dayrooms of 200 A and B. Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a X minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) Dining in dayrooms or in sleeping rooms. There is a minimum of 15 square feet of space for X each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 X square feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of: 1. No less than the equivalent of 90' X 100' X outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp X with a capacity of more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp X with a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. C. Lighting is adequate for security and evening recreational activities in camps. X STORAGE SPACE (JH, SPJH & CAMP) A. Each minor is provided 9 cubic feet of secure X storage space for personal clothing and belongings. 7146 7147 7152 Kern Probation JH CAMP PHY 23-24 - 3 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and X activity storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space for reception, dining, recreation, exercise and/or X education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling height of eight feet. X SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7146 7147 7152 Kern Probation JH CAMP PHY 23-24 - 4 - J455 PHY Pre-98.dot (9/98) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7148 FACILITY NAME: Larry J. Rhoades Crossroads Facility (CR) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Ahmed Baameur, Probation Division Director; Brian Mara, Assistant Division Director; Amanda Thomas, School Principal; Maria Theresa Maralinga, Registered Nurse; Joanne Cristina Nagano, Registered Nurse; Valerre Sumpter, Behavioral Health Unit Supervisor; Karoll Millan, Senior Youth Service Officer; Dashonda Spratley, Senior Youth Service Officer; FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 20, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF All local inspections were completed for the BUILDING AND GROUNDS 2023-2024 inspection cycle. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ Completed on 12/13/2022 by Adrian Nava, documented inspection and evaluation from the Public Works Chief Building Official. following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed on 10/22/2022 by Regina Arriaga. clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Environmental completed 4/3/2023. Health and Safety Code Section 101045; ☒ ☐ ☐ Nutritional completed 4/8/2023. Medical/Mental Health completed 4/3/2023. (d) county superintendent of schools on the adequacy of School program evaluation completed by educational services and facilities as required in Section Marisa Gamboa and Joe Hammond of ☒ ☐ ☐ 1370; Fresno County Superintendent of Schools on 12/14/22. (e) juvenile court as required by Section 209 of the Completed on 8/27/2022 by Judge Susan ☒ ☐ ☐ Welfare and Institutions Code; and, Gill. (f) the Juvenile Justice Commission as required by Completed by Jaime Henderson, Section 229 of the Welfare and Institutions Code or Commission Chair on 8/27/2022. ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 1 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS 1100 Staffing and Recruitment BSCC Note: Compliance with this section is determined The elements of this regulation are covered by receipt of the Chief Probation Officer’s certification in Chief TR Merickel’s letter, dated 9/19/22. letter confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ 1100 Staffing and Recruitment In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and Qualifications 1-4 employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications 1100 Staffing and Recruitment Each facility shall: (1) recruit and hire employees who possess Qualifications 1 ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical 1100 Staffing and Recruitment examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ Qualifications 2 childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 1100 Staffing and Recruitment and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and Qualifications 5 (4) conduct a criminal records review, on each new 1100 Staffing and Recruitment employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Qualifications 3-4 Code. (c) Contract personnel, volunteers, and other non- 1100 Staffing and Recruitment employees of the facility, who may be present at the facility, shall have such clearance and qualifications as Qualifications ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 1205 Staffing and Scheduling Procedures Each juvenile facility shall: Policy Statement (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of youth including safety check records, grievances, and staff, and meet established standards and ☒ ☐ ☐ disciplinary actions, incident reports, shift regulations; schedules, and rosters. Review of these documents revealed compliance with this regulation. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 2 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty absent exigent circumstances; At the time of inspection staffing budgeted positions consisted of: • 1 Probation Division Director • 1 Assistant Probation Division Director • 5 Deputy Probation Officer III/Duty Supervisor ☒ ☐ ☐ • 2 Deputy Probation Officer I/II • 15 Senior Youth Service Officers • 56 Youth Service Officer I/II (25 vacant) • 11 Re-Entry, ADA, Programming (RAP) Officers (1 vacant) • 10 Extra-Help Staff We found no indication that staffing was insufficient at the time of the inspection. (c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 ☒ ☐ ☐ The Duty Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course Policy 2 and PC 832 training; ☒ ☐ ☐ A Duty Supervisor is assigned to each shift. In the Duty Supervisor’s absence, a trained YSO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. (e) have at least one staff member present on each living 1205 Staffing and Scheduling Procedures unit whenever there are youth in the living unit; ☒ ☐ ☐ Policy 3 (f) have sufficient food service personnel relative to the Adequate kitchen staff is present. number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building maintenance, supervision staff are not distracted by support transportation, control room, facility security and other duties. support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ diverted from supervising youth; and, 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 3 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments to meet special ☒ ☐ ☐ regulation. program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Not Applicable room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Not Applicable members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not Applicable duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other Not Applicable duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Not Applicable room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Not Applicable members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not Applicable duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other Not Applicable duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Procedure Statement duty for each 15 youth in the camp population; ☒ ☐ ☐ CR’s population at the time of the inspection was 26 male youths. Review of documentation revealed staffing ratios are met at all times. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 4 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their 1205 Staffing and Scheduling Procedures room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each Procedure Statement 30 youth present in the facility; (C) at least two wide-awake youth supervision staff 1205 Staffing and Scheduling Procedures members on duty at all times, regardless of the number of youth in residence, unless Procedure Statement ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on 1205 Staffing and Scheduling Procedures duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; Policy 4 (E) in addition to the minimum staff to youth ratio 1205 Staffing and Scheduling Procedures required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other 1205 Staffing and Scheduling Procedures duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION 1400 Training Policies and 1405 Child/Youth AND TRAINING Supervision Staff Training (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ Procedure 1 supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (2) scope of decisions they shall make; ☒ ☐ ☐ Procedure 2 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (3) the identity of their supervisor; ☒ ☐ ☐ Procedure 3 (4) the identity of persons who are responsible to 1400 Training Policies and 1405 Child/Youth them; Supervision Staff Training ☒ ☐ ☐ Procedure 4 (5) persons to contact for decisions that are beyond 1400 Training Policies and 1405 Child/Youth their responsibility; and Supervision Staff Training ☒ ☐ ☐ Procedure 5 (6) ethical responsibilities. 1400 Training Policies and 1405 Child/Youth Supervision Staff Training ☒ ☐ ☐ Procedure 6 (b) Prior to assuming any responsibility for the 1400 Training Policies and 1405 Child/Youth supervision of youth, each youth supervision staff Supervision Staff Training member shall receive a minimum of 40 hours of facility- specific orientation, including: ☒ ☐ ☐ All new full-time and extra-help employees receive 80 hours of Introductory Training. This far exceeds the minimum required 40 hours of training for this regulation. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 5 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (1) individual and group supervision techniques; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 1 1400 Training Policies and 1405 Child/Youth (2) regulations and policies relating to discipline and Supervision Staff Training rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; Juvenile Hall Administrative Manual Review Topics 2 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 3 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (4) suicide prevention and response to suicide ☒ ☐ ☐ attempts Juvenile Hall Administrative Manual Review Topics 5 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (5) policies regarding use of force, de-escalation All facility staff participates in annual techniques, chemical agents, mechanical and ☒ ☐ ☐ Defensive Tactics training. physical restraints; Juvenile Hall Administrative Manual Review Topics 4 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (6) review of policies and procedures referencing ☒ ☐ ☐ trauma and trauma-informed approaches; Juvenile Hall Administrative Manual Review Topics 14 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 6 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (8) routine security measures, including facility ☒ ☐ ☐ perimeter and grounds; Juvenile Hall Administrative Manual Review Topics 7 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (9) crisis intervention and mental health referrals to All use-of-force incidents are referred to the ☒ ☐ ☐ mental health services; Mental Health staff. Juvenile Hall Administrative Manual Review Topics 15 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (10) documentation; and ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 16 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 6 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (11) fire/life safety training ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 17 (c) Prior to assuming sole supervision of youth, each 1400 Training Policies and 1405 Child/Youth youth supervision staff member shall successfully Supervision Staff Training complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section Review of training documentation revealed ☒ ☐ ☐ 6035. compliance with this regulation. Juvenile Hall Administrative Manual Review Topics (d) Prior to exercising the powers of a peace officer youth 1400 Training Policies and 1405 Child/Youth supervision staff shall successfully complete training Supervision Staff Training pursuant to Section 830 et seq. of the Penal Code. ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 4 1323 FIRE AND LIFE SAFETY 1410 Fire and Life Safety Plan Whenever there is a youth in a juvenile facility, there shall The on-site review indicates that all youth be at least one wide awake person on duty at all times ☒ ☐ ☐ supervisory staff receive site-specific life who meets the training standards established by the safety training during orientation. Also, all full- Board for general fire and life safety which relate time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL 1000 Policy and Procedure Manual All facility administrators shall develop, publish, and The county of Kern Juvenile Detention implement a manual of written policies and procedures Facility Policy, Procedures, and Operations that address, at a minimum, all regulations that are Manual was provided prior to the on-site applicable to the facility. Such a manual shall be made inspection. The manual was administratively available to all employees, reviewed by all employees, ☒ ☐ ☐ reviewed by John Sanchez, Probation and shall be administratively reviewed at a minimum Division Director on 10/17/2022. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 1100 Staffing and Recruitment- communications and a description of job classifications; Organizational Chart ☒ ☐ ☐ 1105 Managers and Supervisors 1110 Line Staff Positions 1115 Service Staff Positions 1120 Office Staff Positions (b) responsibility of the probation department, purpose of 1000 Policy and Procedure Manual (b) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; 1105 Managers and Supervisors 1110 Line Staff Positions ☒ ☐ ☐ 1115 Service Staff Positions 1120 Office Staff Positions (d) initial orientation and training program for employees; ☒ ☐ ☐ 1000 Policy and Procedure Manual (d) (e) initial orientation, including safety and security issues 1000 Policy and Procedure Manual (e) and anti-discrimination policies, for support staff, contract ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 7 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) maintenance of record-keeping, statistics and 1000 Policy and Procedure Manual (f) ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)1 (2) legal and proper care of youth; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)2 (3) maintenance of individual youth's records; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)3 (4) supply of information to the juvenile court and 1000 Policy and Procedure Manual (f)4 ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)5 (g) ethical responsibilities; ☒ ☐ ☐ 1000 Policy and Procedure Manual (g) (h) trauma-informed approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (h) (i) culturally responsive approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (i) (j) gender responsive approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (j) (k) a non-discrimination provision that provides that all 1000 Policy and Procedure Manual (k) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 1000 Policy and Procedure Manual (l) chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- 1000 Policy and Procedure Manual (m) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of 1000 Policy and Procedure Manual (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 1502 Fire and Life Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff We reviewed monthly fire safety inspections with two-year retention of the inspection record; from January 2023 to the date of our ☒ ☐ ☐ inspection. All inspections were completed and verified during this inspection. (c) fire prevention inspections as required by Health and Completed on 10/22/2022 by Regina Arriaga ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; 1505.1 Emergency Procedure Plan ☒ ☐ ☐ Basic Evacuation Procedures for All Units (e) documented fire drills not less than quarterly; CR continues to exceed this regulation by conducting fire drills monthly rather than ☒ ☐ ☐ quarterly. All fire drills were completed and verified during this inspection. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 8 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a written plan for the emergency housing of youth in 1505.1 Emergency Procedure Plan ☒ ☐ ☐ the case of fire; and, (g) development of a fire suppression pre-plan in 1502 Fire and Life Safety Plan ☒ ☐ ☐ cooperation with the local fire department. Fire Suppression Pre-Plan 1326 SECURITY REVIEW 1455 Security Each facility administrator shall develop policies and Most recent review: 10/17/2022 completed procedures to annually review, evaluate, and document ☒ ☐ ☐ by Probation Division Director John Sanchez. security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 1505 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ 1520 Escape 1510 Riot-Civil Disturbance (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ attack; 1509 Active Shooter and Terrorist Attack (c) fire and natural disasters; ☒ ☐ ☐ 1502 Fire 1505 Emergency Procedure (d) periodic testing of emergency equipment; ☒ ☐ ☐ Testing of Emergency Equipment 1505 Emergency Procedure (e) emergency evacuation of the facility; and ☒ ☐ ☐ Emergency/Disaster Evacuation Drills Per a memo by John Sanchez, Probation (f) a program to provide all youth supervision staff Division Director, dated 10/17/2022, all staff ☒ ☐ ☐ with an annual review of emergency procedures. completed an annual review of the facility’s emergency procedures. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement We reviewed CR safety checks for the policy and procedures that provide for direct visual months of February, March, and April 2023. observation of youth at a minimum of every 15 minutes, CR continues to exceed this regulation by at random or varied intervals during hours when youth requiring visual checks of each youth for 10 are asleep or when youth are in their rooms, confined in minutes when a youth is in a room. Review of holding cells or confined to their bed in a dormitory. safety check documents and policy and Supervision is not replaced, but may be supplemented procedure manual reveals compliance with by, an audio/visual electronic surveillance system ☒ ☐ ☐ this regulation. Review of safety checks also designed to detect overt, aggressive or assaultive revealed they are being completed at random behavior and to summon aid in emergencies. All safety or varied intervals throughout each shift. checks shall be documented with the actual time the check is completed. We also conducted live real-time safety checks at CR during the inspection walkthrough of the facility. All safety checks reviewed were in compliance with this regulation. 1329 SUICIDE PREVENTION PLAN 1523 Suicide Prevention Plan and Procedures The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, At the time of the inspection, no CR youth shall plan and implement written policies and had been placed on a suicide prevention procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ plan. Review of the policy and procedure The plan shall consider the needs of youth experiencing manual revealed compliance with this past or current trauma. Suicide prevention responses regulation. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 9 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Suicide prevention training as required in Section Youth supervision staff receive suicide 1322, Youth Supervision Staff Orientation, and Training prevention training as part of their initial ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. orientation and through the Juvenile Correctional Core training. (b) Screening, Identification Assessment and Youth Supervision staff (Intake officer) Precautionary Protocols administers the MAYSI questionnaire on ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at each youth booked into the facility. intake and as needed during detention. (2) All youth supervision staff who perform intake All Intake Officers are trained to administer processes shall be trained in screening youth for risk ☒ ☐ ☐ the MAYSI. of suicide. (3) All youth who have been identified during the 1523 Suicide Prevention Plan and intake screening process to be at risk of suicide shall Procedures ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. Procedure Statement (4) Precautionary protocols shall be developed to 1523 Suicide Prevention Plan and ensure the youth’s safety pending the Procedures ☒ ☐ ☐ behavioral/mental health assessment. Procedure Statement (c) Referral process to behavioral/mental health staff for 1523 Suicide Prevention Plan and assessment and/or services. Procedures ☒ ☐ ☐ Procedure Statement (d) Procedures for monitoring of youth identified at risk 1523 Suicide Prevention Plan and for suicide. Procedures ☒ ☐ ☐ Policy Statement (d) (e) Safety Interventions 1523 Suicide Prevention Plan and (1) Procedures to address intervention protocols for Procedures ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: Policy Statement (e)1 (A) Housing consideration 1523 Suicide Prevention Plan and Procedures ☒ ☐ ☐ Policy Statement (e)1a (B) Treatment strategies including trauma- 1523 Suicide Prevention Plan and informed approaches Procedures ☒ ☐ ☐ Policy Statement (e)1b (2) Procedures to instruct youth supervision staff 1523 Suicide Prevention Plan and how to respond to youth who exhibit suicidal ☒ ☐ ☐ Procedures behaviors. Policy Statement (e)2 (f) Communication 1523 Suicide Prevention Plan and (1) The intake process shall include communication Procedures with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal Policy Statement (f)1 ideations, behaviors or attempts. (2) Procedures for clear and current information 1523 Suicide Prevention Plan and sharing about youth at risk for suicide with youth Procedures ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. Policy Statement (f)12 (g) Debriefing of Critical Incidents Related to Suicides or 1523 Suicide Prevention Plan and Attempts Procedures (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during Policy Statement (g)1 and after the critical incident. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 10 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1523 Suicide Prevention Plan and (2) Process for a debriefing event with affected Procedures ☒ ☐ ☐ staff. Policy Statement (g)2 (3) Process for a debriefing event with affected 1523 Suicide Prevention Plan and youth. Procedures ☒ ☐ ☐ Policy Statement (g)3 (h) Documentation 1523 Suicide Prevention Plan and (1) Documentation processes shall be developed to Procedures ☒ ☐ ☐ ensure compliance with this regulation Policy Statement (h)1 Youth identified at risk for suicide shall not be denied the 1523 Suicide Prevention Plan and opportunity to participate in facility programs, services Procedures and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the Policy Statement ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 1300 Reporting of Legal Actions Each facility shall submit to the Board a letter of No legal actions were reported during this notification on each legal action, pertaining to conditions ☒ ☐ ☐ inspection cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY 1305 Death, Serious, Illness, or Injury while OF A YOUTH WHILE DETAINED Detained (1) Death of a Youth. Procedure (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental No deaths are serious injuries/illnesses were health director, shall develop written policies and ☒ ☐ ☐ reported during this inspection cycle. procedures in the event of the death of a youth while detained, which include notifications to necessary 1305 Death, Serious, Illness, or Injury while parties, which may include the Juvenile Court, the Detained 1(a) parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with 1305 Death, Serious, Illness, or Injury while the facility administrator, shall develop written Detained 1(b) policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to 1305 Death, Serious, Illness, or Injury while the Board a copy of the report submitted to the Detained Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Reporting Requirements Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth 1305 Death, Serious, Illness, or Injury while from the administrator, the Board may within 30 Detained calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ Review to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 11 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Serious Illness or Injury of Youth. 1305 Death, Serious, Illness, or Injury while (a) The facility administrator, in cooperation with Detained 2(a) the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 1310 Population Accounting and Juvenile Facility Capacity Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) 1310 Population Accounting and Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ CR - 80 total. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES 1600 Admittance Procedure The facility administrator shall develop and implement When youth are assigned to CR and written policies and procedures for admittance of youth transferred from the juvenile hall an that emphasize respectful and humane engagement admittance procedure for CR is initiated. We with youth, and reflect that the admission process may ☒ ☐ ☐ reviewed five (5) Youth Intake packets from be traumatic to youth who may have already CR. Review of the documentation provided, experienced trauma. Policies shall be trauma-informed, and the policy and procedure manual culturally relevant, and responsive to the language and revealed compliance with this regulation. literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: 1600 Admittance Procedure (1) Access to two free phone calls within one hour of ☒ ☐ ☐ admittance in accordance with the provisions of Procedure Statement Welfare and Institution Code Section 627; 1600.3 Admittance Procedure Showers are not offered when the youth is (2) Offer of a shower; ☒ ☐ ☐ transferred from the juvenile hall. The youth will shower at the regularly scheduled time. 1600 Admittance Procedure (3) Documented secure storage of personal ☒ ☐ ☐ belongings; Procedure Statement 1600 Admittance Procedure Meals are not offered when the youth is (4) Offer of food upon arrival; ☒ ☐ ☐ transferred from the juvenile hall. The youth will eat at the regularly scheduled time. Procedure Statement (5) Screening for physical and behavioral health 1600 Admittance Procedure and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; Policy Statement (6) Screening for physical and developmental 1600 Admittance Procedure disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; Policy Statement 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 12 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Contact with Regional Center for the 1600 Admittance Procedure Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ Policy Statement developmental disability, pursuant to Section 1413; and, 1600 Admittance Procedure (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Policy Statement (b) juvenile hall administrators shall establish written 1600 Admittance Procedure criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. Policy Statement (c) juvenile camps and post-dispositional programs in 1600 Admittance Procedure juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform Procedure Statement ☒ ☐ ☐ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures 1600 Admittance Procedure that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. Procedure Statement 1350.5 SCREENING FOR THE RISK OF SEXUAL 1600 Admittance Procedure ABUSE Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement Every youth booked into the juvenile hall written policies and procedures to reduce the risk of receives a screening for the risk of sexual sexual abuse by or upon youth. The policy shall require abuse. However, when a youth is assigned to facility staff to assess each youth within 72 hours of a Camp program another screening for the admission based on the following information: risk of sexual abuse is completed. ☒ ☐ ☐ We reviewed five (5) Youth Kern County Human Trafficking (HT)/Commercially Sexually Exploited Children (CSEC) forms from CR. Review of the documentation provided, and the policy and procedure manual revealed compliance with this regulation. 1600 Admittance Procedure (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (a) (b) Gender nonconforming appearance or manner; or 1600 Admittance Procedure identification as lesbian, gay or bisexual, transgender, Screening for the Risk of Sexual Abuse (b) ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; 1600 Admittance Procedure (c) Current charges and offense history; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (c) 1600 Admittance Procedure (d) Age; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (d) 1600 Admittance Procedure (e) Level of emotional and cognitive development; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (e) 1600 Admittance Procedure (f) Physical size and stature; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (f) 1600 Admittance Procedure (g) Mental illness or mental disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (g) 1600 Admittance Procedure (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (h) 1600 Admittance Procedure (i) Physical disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (i) 1600 Admittance Procedure (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (j) 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 13 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) Any other specific information about the individual 1600 Admittance Procedure youth that may indicate heightened needs for Screening for the Risk of Sexual Abuse (k) ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through 1600 Admittance Procedure conversations with the youth during the admittance Screening for the Risk of Sexual Abuse process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 1600 Admittance Procedure controls on the dissemination of information within the Screening for the Risk of Sexual Abuse facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 1615 Release Procedures The facility administrator shall develop and implement We reviewed ten (10) Youth Release forms written policies and procedures for release of youth from ☒ ☐ ☐ from CR. Review of the documentation custody which provide for: provided, and the policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (b) return of personal clothing and valuables; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (d) notification to the facility health care provider in 1615 Release Procedures- Policy Statement accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (f) notification of facility mental health personnel. ☒ ☐ ☐ 1615 Release Procedures- Policy Statement The facility administrator shall develop and implement 1615 Release Procedures policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry Procedure- Reentry, ADA, and Program ☒ ☐ ☐ services including, but not limited to, medical and (RAP) Unit Staff assist the youth with their behavioral health, education, probation supervision and transition back to the community. community-based services. The facility administrator shall develop and implement 1615.1 Temporary Releases written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION 1605 Classification The facility administrator shall develop and implement We reviewed ten (10) Youth classification written policies and procedures on classification of youth forms from CR. Review of the documentation for the purpose of determining housing placement in the ☒ ☐ ☐ provided, and the policy and procedure facility. manual revealed compliance with this Such procedures shall: regulation. (a) provide for the safety of the youth, other youth, 1605 Classification – Policy Statement facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 1605 Classification – Policy Statement ☒ ☐ ☐ the facility; 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 14 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) provide that a youth shall be classified upon 1605 Classification – Procedure Statement admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including 1605 Classification – Policy Statement provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth 1605 Classification – Procedure Statement from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, 1605 Classification – Procedure Statement transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 1605.1 Transgender and Intersex Youth The facility administrator shall develop written policies Review of the documentation provided, the and procedures ensuring respectful and equitable ☒ ☐ ☐ policy and procedure manual, and the facility treatment of transgender and intersex youth. The Transgender and Intersex Youth form policies shall provide that: revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender 1605.1 Transgender and Intersex Youth identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the Procedures 3 youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 1605.1 Transgender and Intersex Youth themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ Procedures 5 clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that 1605.1 Transgender and Intersex Youth best meets their individual needs and promotes their safety and well-being. Staff may not automatically house Housing youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender 1605.1 Transgender and Intersex Youth and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and Medical treatment to transgender and intersex youth. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 15 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Consistent with the facility’s reasonable and 1605.1 Transgender and Intersex Youth necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety Housing ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 1605.1 Transgender and Intersex Youth youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ Searches respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 1610 Orientation The facility administrator shall develop and implement Each youth assigned to a Camp program are written policies and procedures to orient a youth prior to provided with an orientation where rules, placement in a living area. Both written and verbal expectations, and program components are information shall be provided and supplemented with reviewed. We reviewed ten (10) Youth video orientation if feasible. Provision shall be made to Orientation packets from CR. Review of the provide accessible orientation information to all detained ☒ ☐ ☐ documentation provided, and the policy and youth including those with disabilities, limited literacy, or procedure manual revealed compliance with English language learners. Orientation shall include this regulation. information that addresses: Each youth is also provided a Youth Handbook during the orientation process. (a) facility rules including contraband and searches and 1610 Orientation- Purpose 1 ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions 1610 Orientation- Purpose 2 and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 1610 Orientation- Purpose 20 facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ 1610 Orientation- Purpose 4 (e) the existence of the grievance procedure, the steps 1610 Orientation- Purpose 3 that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the 1610 Orientation- Purpose 5 ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental 1610 Orientation- Purpose 6 ☒ ☐ ☐ health care; (h) access to education, religious services, and 1610 Orientation- Purpose 7 ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ 1610 Orientation- Purpose 9 (j) opportunity for personal hygiene and daily showers 1610 Orientation- Purpose 10 ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and 1610 Orientation- Purpose 11 ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and 1610 Orientation- Purpose 12 ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, 1610 Orientation- Purpose 13 ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ 1610 Orientation- Purpose 14 (o) emergencies including evacuation procedures; ☒ ☐ ☐ 1610 Orientation- Purpose 15 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 16 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (p) non-discrimination policy and the right to be free from 1610 Orientation- Purpose 16 physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language 1610 Orientation- Purpose 17 ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, 1610 Orientation- Purpose 18 ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive 1610 Orientation- Purpose 19 information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 1610 Orientation- Purpose 20 15 Minimum Standards for Juvenile Facilities. Youth are advised of access to Title 15 in the ☒ ☐ ☐ Youth Handbook. Title 15 is available in each housing unit. 1354 SEPARATION 1620 Separation The facility administrator shall develop and implement At the time of the inspection, no CR youth written policies and procedures that address: had been separated from the normal CR ☒ ☐ ☐ program. Review of the policy and procedure manual revealed compliance with this regulation. (a) separation of youth for reasons that include, but are 1620 Separation- Policy Statement not be limited to, medical and mental health conditions, ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 1620 Separation- Policy Statement ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal 1620 Separation- Policy Statement privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 1620 Separation- Policy Statement ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 1620 Separation- Policy Statement separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 1620 Separation- Review of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 17 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and We reviewed nine (9) Room Placement Log implement written policies and procedures addressing forms from CR. Review of the documentation the confinement of youth in their room that are provided revealed compliance with this consistent with Welfare and Institutions Code Section regulation. Review also revealed CR is doing 208.3. The placement of a youth in room confinement an excellent job of documenting the youth’s shall be accomplished in accordance with the following behaviors while on room confinement as well guidelines: as documenting the need to extend the ☒ ☐ ☐ youth’s room confinement due to being a threat to the safety and security of the facility. We provided some technical assistance regarding each youth having an individualized plan to reintegrate the youth back into the program. We also discussed when multiple youths are involved in an incident ensure each youth has individual access to return to the program. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy Statement other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy Statement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 1620.1 Room Confinement- Policy Statement that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room Statement ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 1620.1 Room Confinement- Procedure (1) Return the youth to general population. ☒ ☐ ☐ Statement 1 1620.1 Room Confinement- Procedure (2) Consult with mental health or medical staff. ☒ ☐ ☐ Statement 2 (3) Develop an individualized plan that includes the 1620.1 Room Confinement- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ Statement 3 the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: Statement ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4. (A) Document the reasons for room confinement 1620.1 Room Confinement- Procedure and the basis for the extension, the date and time statement the youth was first placed in room confinement, and when he or she is eventually released from When a youth is separated from the group by room confinement. being placed in their room, the procedure is ☒ ☐ ☐ as follows: 4. Technical assistance was provided regarding ensuring youth are individually accessed for release from room confinement. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 18 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to statement integrate the youth to general population. When a youth is separated from the group by being placed in their room, the procedure is ☒ ☐ ☐ as follows: 4. Technical assistance was provided regarding ensuring each youth has an individualized plan to integrate the youth back into the general population. (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her designee statement every four hours thereafter. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4. (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy Statement single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 1620.1 Room Confinement- Policy Statement ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy Statement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy Statement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy Statement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN 1625 Assessment and Case Plans The facility administrator shall develop and implement We reviewed five (5) Case Plan update forms written policies and procedures for assessment and from CR. Review of the documentation case planning. ☒ ☐ ☐ provided, and the policy and procedure manual revealed compliance with this regulation. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 19 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: 1625 Assessment and Case Plans The assessment is based on information collected during the admission process with periodic review, Policy Statement which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of During the intake process, the Youth Service substance abuse history, educational, vocational, Officer will complete the James G. Bowles counseling, behavioral health, consideration of known Juvenile Hall Initial Assessment form. history of trauma, and family strengths and needs. (b) Institutional Case Plan: 1625 Assessment and Case Plans (1) A case plan shall be developed for each youth Policy statement held for at least 30 days or more and created within 40 days of admission. ☒ ☐ ☐ After a youth has been detained for over 30 days a Youth Service Officer III will complete a Case Plan Update before 40 days of the youth’s admission. (2) The institutional plan shall include, but not be 1625 Assessment and Case Plans limited to, written documentation that provides: ☒ ☐ ☐ Procedure – Case Plan Update (A) objectives and time frame for the resolution of 1625 Assessment and Case Plans problems identified in the assessment; ☒ ☐ ☐ Procedure – Case Plan Update 1 (B) a plan for meeting the objectives that includes 1625 Assessment and Case Plans a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan Procedure – Case Plan Update 2 is implemented; (3) periodic evaluation of progress towards meeting 1625 Assessment and Case Plans the objectives, including periodic review and discussion of the plan with the youth; Procedure – Case Plan Update 3 ☒ ☐ ☐ FTRP youth Case Plans are reviewed bi- weekly while the youth is in custody. (4) a transition plan, the contents of which shall be 1625 Assessment and Case Plans subject to existing resources, shall be developed for ☒ ☐ ☐ post dispositional youth in accordance with Section Procedure – Case plan Update 4 1351; and, (5) in as much as possible and if appropriate, the 1625 Assessment and Case Plans plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ Policy Statement and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES 1630 Counseling and Casework Services The facility administrator shall develop and implement CR contracts with Behavioral Health and written policies and procedures ensuring the availability Recovery Services to provide EBPs, of appropriate counseling and casework services for all counseling, and casework services for youth youth. Policies and procedures shall ensure: committed to the program. These agencies are on-site at the facility. Review of the documentation provided, and the policy and ☒ ☐ ☐ procedure manual revealed compliance with this regulation. CR also does a weekly Special Case and ADA Accommodation meeting with medical, mental health, school, kitchen, and probation staff. (a) youth will receive assistance with needs or concerns 1630 Counseling and Casework Services that may arise; ☒ ☐ ☐ Policy 1 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 20 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) youth will receive assistance in requesting contact 1630 Counseling and Casework Services with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, Policy 2 (c) youth will be provided access to available resources 1630 Counseling and Casework Services to meet the youth’s needs. ☒ ☐ ☐ Policy 3 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the We reviewed five (5) use of force reports in responsible physician, shall develop and implement which OC spray was utilized and five (5) use written policies and procedures for the use of force, of force reports in which OC spray was not which may include chemical agents. Force shall never utilized. Review of the documentation be applied as punishment, discipline, retaliation or provided revealed compliance with this treatment. regulation. Review also revealed CR staff (a) At a minimum, each facility shall develop policies and ☒ ☐ ☐ utilize a command call of “Get Down on the procedures which: Ground” to youth when there is an imminent threat to the youth’s safety or the safety of others. Youth who fail to comply with the Get Down command call are then given multiple warnings to comply prior to staff going hands-on or deploying their OC spray. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction Statement reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including 1635 Use of Force – Introduction Statement both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. Youth Behavior and Force Options 1-4 (3) describe force options or techniques that are 1635 Use of Force – Introduction Statement expressly prohibited by the facility. ☒ ☐ ☐ Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use of Force – Introduction Statement inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Youth Behavior and Force Options (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for documenting and reporting the use of force, including reporting It should be noted CR conducts a debriefing requirements of management and line staff and on all use-of-force incidents. Attending those procedures for reviewing and tracking use of force debriefings are all staff involved in the incidents by supervisory and or management staff, ☒ ☐ ☐ incident, a Duty Supervisor, and a member of which include procedures for debriefing a particular the Administration team. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for 1635 Use of Force- Notification Procedures investigating unreasonable use of force. ☒ ☐ ☐ The administration will track and review all situations involving the use of force and will determine: 1-5. (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents for and 3 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. It should be noted notification of the use of force to a youth parent is documented on Special Incident Reports (SIR). 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 21 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) describe the limitations of use of force on pregnant 1635 Use of Force- Factors to Determine the youth in accordance with Penal Code Section 6030(f) Use of Force Options and Welfare and Institutions Code Section 222. ☒ ☐ ☐ With regards to pregnant youth and use of force, refer to JH manual, section 1917: 1-7. (b) Facilities that authorize chemical agents as a force 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy chemical agents in the facility and the type, size and Statement the approved method of deployment for those chemical agents. ☒ ☐ ☐ When youth are exposed to O.C. spray CR staff do an excellent job of documenting each youth decontamination process from start to finish. They also document when youth “self- terminate” the decontamination process with the exact start and finish times of showers. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy there is an imminent threat to the youth’s safety or the Statement safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably The policy of Kern County Probation possible. Department includes the following guidelines: 1-2 (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy timelines for decontamination from chemical agents. Statement This shall include that youth who have been exposed to chemical agents shall not be left unattended until The policy of Kern County Probation that youth is fully decontaminated or is no longer Department includes the following guidelines: suffering the effects of the chemical agent. 8-10 ☒ ☐ ☐ CR staff document their one-on-one supervision of a youth who has been exposed to OC spray until the youth discloses they are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents and 3 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. It should be noted notification of the use of force to a youth parent is documented in the Special Incident Reports (SIR). (5) provide for the documentation of each incident of 1635 Use of Force- Notification Procedures use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, 1635.1 Oleoresin Capsicum- Reporting youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which 1635 Use of Force- Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions 1635 Use of Force- Training ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy ☒ ☐ ☐ application. Statement (3) signs or symptoms that should result in 1635 Use of Force- Training ☒ ☐ ☐ immediate referral to medical or behavioral health. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 22 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) instruction on the Constitutional Limitations of 1635 Use of Force- Legal Authority ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 1635 Use of Force- Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular 1635 Use of Force- Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS 1640 Use of Physical Restraints The facility administrator, in cooperation with the We reviewed ten (10) use-of-force reports responsible physician and mental health director, shall from CR. Review of the documentation develop and implement written policies and procedures ☒ ☐ ☐ provided revealed compliance with this for the use of restraint devices. Restraint devices regulation. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 1640 Use of Physical Restraints who present an immediate danger to themselves or others, who exhibit behavior which results in the Policy Statement destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 1640 Use of Physical Restraints discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or Policy Statement other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 1640 Use of Physical Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within Policy Statement ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 1640 Use of Physical Restraints of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a Policy Statement ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 1640 Use of Physical Restraints retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ Procedure- Duty Supervisor 3c youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 1640 Use of Physical Restraints possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health Procedure- Duty Supervisor 3b treatment. Continuous direct visual supervision shall be conducted 1640 Use of Physical Restraints to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Procedure- Duty Supervisor 3d ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 23 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In addition to the requirements above, policies and 1640 Use of Physical Restraints procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an Procedure Statement application of restraints. (b) known medical conditions that would contraindicate 1640 Use of Physical Restraints certain restraint devices and/or techniques. ☒ ☐ ☐ Procedure Statement (c) acceptable restraint devices. 1640 Use of Physical Restraints ☒ ☐ ☐ Procedure Statement (d) signs or symptoms which should result in immediate 1640 Use of Physical Restraints medical/mental health referral. ☒ ☐ ☐ Procedure Statement (e) availability of cardiopulmonary resuscitation 1640 Use of Physical Restraints equipment. ☒ ☐ ☐ Procedure Statement (f) protective housing of restrained youth. While in 1640 Use of Physical Restraints restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes Procedure Statement provision to protect the youth from abuse. 1640 Use of Physical Restraints (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Procedure Statement 1640 Use of Physical Restraints (h) exercising of extremities. ☒ ☐ ☐ Procedure Statement 1358.5 USE OF RESTRAINT DEVICES FOR 1640.1 Use of Restraint Devices for MOVEMENT AND TRANSPORTATION Movement and Transportation within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the We reviewed ten (10) use-of-force reports responsible physician and behavioral/mental health from CR. Review of the documentation director, shall develop and implement written policies ☒ ☐ ☐ provided revealed compliance with this and procedures for the use of restraint devices when the regulation. Review also revealed CR staff are purpose is for movement or transportation within the documenting the circumstances leading to facility that shall include the following: the application of restraints in their Special Incident Reports (SIR). (a) identification of acceptable restraint devices, staff 1640.1 Use of Restraint Devices for approved to utilize restraint devices and the required ☒ ☐ ☐ Movement and Transportation within the training. Facility (b) the circumstances leading to the application of 1640.1 Use of Restraint Devices for restraints must be documented. Movement and Transportation within the ☒ ☐ ☐ Facility Policy Statement (c) an individual assessment of the need to apply 1640.1 Use of Restraint Devices for restraints for movement or transportation that includes Movement and Transportation within the consideration of less restrictive alternatives, Facility consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a Policy Statement process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, 1640.1 Use of Restraint Devices for with a clearly defined expectation that restraint devices Movement and Transportation within the shall not be used for the purposes of discipline or ☒ ☐ ☐ Facility retaliation. Policy Statement 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 24 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) the use of restraints on pregnant youth is limited in 1640.1 Use of Restraint Devices for accordance with Penal Code Section 6030(f) and Movement and Transportation within the Welfare and Institutions Code Section 222. ☒ ☐ ☐ Facility Policy Statement 1359 SAFETY ROOM PROCEDURES CR does not utilize a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Not Applicable nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; (2) provide for approval of the facility manager, or Not Applicable designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision Not Applicable and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Not Applicable ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Not Applicable where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for Not Applicable placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be 1645 Safety Rooms- Policy Statement ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less Not Applicable restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Not Applicable punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it Not Applicable compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety Not Applicable room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ Not Applicable (2) consult with mental health or medical staff, ☐ ☐ ☒ Not Applicable (3) develop an individualized plan that includes the Not Applicable goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 25 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) If confinement in the safety room must be extended Not Applicable beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 1457 Searches The facility administrator shall develop and implement written policies and procedures governing the search of Review of the policy and procedure manual youth, the facility, and visitors. Policies and procedures ☒ ☐ ☐ revealed compliance with this regulation. All shall provide that: strip searches must be authorized by the administration prior to being performed. CR has not conducted a strip search this inspection cycle. (a) Searches shall be conducted to ensure the safety 1457 Searches – Policy and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that 1457 Searches – Policy preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 1457 Searches – Policy ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be 1457 Searches - Policy ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only 1457 Searches be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific Strip Searches and Body Cavity Searches ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 1457 Searches comply with Section 1352.5. ☒ ☐ ☐ Strip Searches (g) Cross-gender pat-down searches and strip searches 1457 Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth The facility administrator shall develop and implement We reviewed a total of sixteen (16) written policies and procedures whereby any youth may grievances from CR. Review of the appeal and have resolved grievances relating to any documentation provided, and the policy and condition of confinement, including but not limited to procedure manual revealed compliance with health care services, classification decisions, program this regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or However technical assistance was provided violations of the nondiscrimination policy. There shall be ☒ ☐ ☐ with regards to the grievance form. We no time limit on filing grievances. Policies and discussed concerns with the form with procedures shall include provisions whereby the facility administration and suggested removing “date manager ensures: assigned to Supervisor” from the form. To ensure ongoing compliance with this regulation the grievance form was revised, and the new grievance form was implemented during the inspection process. (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 26 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response to 1650 Grievance – Youth grievances within three (3) business days, grievances that relate to health and safety issues must be Grievance Procedure ☒ ☐ ☐ addressed immediately; The grievance form was revised to ensure ongoing compliance with this regulation. (1) The youth may elect to be present to explain 1650 Grievance – Youth his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to Grievance Procedure the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the Grievance Procedure grievance; (g) resolution of the grievance must occur within ten (10) 1650 Grievance – Youth business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; Grievance Procedure ☒ ☐ ☐ and, The grievance form was revised to ensure ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external 1650 Grievance – Youth methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Grievance Procedure Whether or not associated with a grievance, concerns 1650 Grievance – Youth of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Grievance Procedure policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 1655 Incident Reporting, Investigation, and Report Writing A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed ten (10) incident reports from death of an employee, youth or other person(s) shall be ☒ ☐ ☐ CR. Review of the documentation provided maintained. Such written record shall be prepared by the revealed compliance with this regulation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT 1660 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Per policy, force will not be used to obtain a (a) Pursuant to Penal Code Section 298.1 authorized DNA sample, unless specifically ordered by law enforcement, custodial, or corrections personnel the Court. including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 27 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) For the purpose of this section, the “use of 1660 DNA Collection – Procedure reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by 1660 DNA Collection – Procedure efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written 1660 DNA Collection – Procedure authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell 1660 DNA Collection – Procedure extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM 1705 Redwood School Program (a) School Programs Review of policy and procedures, youth and The County Board of Education shall provide for the staff interviews, and school daily schedules administration and operation of juvenile court schools in revealed compliance with this regulation. conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and School program evaluation completed by Joe coordination between educators and probation staff. Hammond and Marisa Gamboa of Fresno Culturally responsive and trauma-informed approaches County Superintendent of Schools on should be applied when providing instruction. Education December 15, 2022. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 28 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Required Elements 1705 Redwood School Program – Policy The facility school program shall comply with the State Statement Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education 1705 Redwood School Program – Policy program shall be free from discriminatory action. Staff Statement shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1705 Redwood School Program – Policy Education Code and include, but not be limited to, ☒ ☐ ☐ Statement courses required for high school graduation. (2) Information and preparation for the High School 1705 Redwood School Program – Equivalency Test as approved by the California Procedure Statement ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary 1705 Redwood School Program – Policy ☒ ☐ ☐ education and vocational opportunities. Statement (4) Administration of the High School Equivalency 1705 Redwood School Program – Procedure Tests as approved by the California Department of ☒ ☐ ☐ Statement Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth 1705 Redwood School Program – Procedure who do not demonstrate sufficient progress towards ☒ ☐ ☐ Statement grade level standards. (6) The minimum school day shall be consistent with 1705 Redwood School Program – Procedure State Education Code Requirements for juvenile court Statement schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless 1705 Redwood School Program – Procedure of classification, housing, security status, disciplinary Statement or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1705 Redwood School Program – Procedure (1) Positive behavior management will be Statement implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 1705 Redwood School Program – Procedure decisions made by probation staff that may affect the ☒ ☐ ☐ Statement educational programming of students. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 29 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Except as otherwise provided by the State 1705 Redwood School Program – Procedure Education Code, expulsion/suspension from school Statement shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1705 Redwood School Program – Procedure education staff will develop policies and procedures Statement ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1705 Redwood School Program – Procedure (1) State and federal laws and regulations shall be Statement observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 1705 Redwood School Program – Procedure afforded an educational program that addresses their Statement language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1705 Redwood School Program – Procedure (1) Youth shall be interviewed after admittance and a Statement ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; 1705 Redwood School Program – Procedure ☒ ☐ ☐ Statement (B) Home Language Survey and the results of the 1705 Redwood School Program – Procedure ☒ ☐ ☐ State Test used for English language proficiency; Statement (C) Needs and services of special populations as 1705 Redwood School Program – Procedure defined by the State Education Code, including but ☒ ☐ ☐ Statement not limited to, students with special needs. (D) Discipline problems. 1705 Redwood School Program – Procedure ☒ ☐ ☐ Statement (2) Youth will be immediately enrolled in school. 1705 Redwood School Program – Procedure Educational staff shall conduct an assessment to Statement determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1705 Redwood School Program – Procedure education plan shall be developed for each youth ☒ ☐ ☐ Statement within five school days. (4) Upon enrollment, education staff shall comply with 1705 Redwood School Program – Procedure the State Education Code and request the youth's Statement records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 30 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Educational Reporting 1705 Redwood School Program – Procedure (1) The complete facility educational record of the Statement youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall 1705 Redwood School Program – Procedure provide appropriate credit (full or partial) for course Statement ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1705 Redwood School Program – Procedure (1) The Superintendent of Schools and the Chief Statement Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1705 Redwood School Program – Procedure (1) The school and facility administrator should, Statement whenever possible, collaborate with local post- secondary education providers to facilitate access to CR offers post-secondary education educational and vocational opportunities for youth that opportunities for those interested as well as considers the use of technology to implement these vocational and behavioral health programs programs. for youth who have graduated. CR partners ☒ ☐ ☐ with Bakersfield College/Rising Scholar Network and offers classes through the Prison Education Project. During the inspection process, technical assistance was provided regarding ensuring high school graduates are always out of their rooms during school times. 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs, and Exercise EXERCISE. The facility administrator shall develop and implement Review of the documentation provided, and written policies and procedures for programs, ☒ ☐ ☐ the policy and procedure manual revealed recreation, and exercise for all youth. The intent is to compliance with this regulation. minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs, and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Procedure Statement ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Recreation, Programs, and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ Procedure Statement represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1710 Recreation, Programs, and Exercise be posted in the living units. Procedure Statement ☒ ☐ ☐ A walkthrough of the facility during the inspection revealed program schedules are posted within each housing unit. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 31 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, Annual review completed by John Sanchez, recreation, and exercise by the responsible agency to Probation Division Director on 10/17/2022. ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the 1710 Recreation, Programs, and Exercise opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Programs evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- Review of RAP Structured Programming for social interventions and activities designed to reduce the months of January, February, and March recidivism. These programs should be based on the 2023 revealed compliance with this youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ regulation. and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; 1710 Recreation, Programs, and Exercise (2) Management of Stress and Trauma; (3) Anger Management; Programs 1-18 (4) Conflict Resolution; (5) Juvenile Justice System; CR contracts with Behavioral Health and (6) Trauma-related interventions; Recovery Services to provide EBPs, (7) Victim Awareness; counseling, and casework services for youth (8) Self-Improvement; committed to the program. (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity 1710 Recreation, Programs, and Exercise for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreation entertainment. Activities shall be supervised and include ☒ ☐ ☐ orientation and may include coaching of youth. Review of Unit Shift Reports for the months of January 2023, February 2023, and March 2023 revealed compliance with this regulation. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs, and Exercise opportunity for at least one hour of large muscle activity each day. Procedure Statement ☒ ☐ ☐ Review of Unit Shift Reports for the months of January 2023, February 2023, and March 2023 revealed compliance with this regulation. The administrator/manager may suspend, for a period 1710 Recreation, Programs, and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ Procedure Statement the reasons why suspension of recreation and programs occurs. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 32 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1372 RELIGIOUS PROGRAM 1715 Religious Program The facility administrator shall provide access to religious Review of the daily schedule revealed youth services and/or religious counseling at least once each can participate in alternative programming week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ during the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: 1715 Religious Program – Procedure (a) opportunity for religious services and practices; ☒ ☐ ☐ statement 1715 Religious Program – Procedure (b) availability of clergy; and, ☒ ☐ ☐ statement 1715 Religious Program – Procedure (c) availability of religious diets. ☒ ☐ ☐ statement 1373 WORK PROGRAM 1720 Work program The facility administrator shall develop policies and CR has a garden program, “Farm to Table” procedures regarding the fair and consistent assignment utilizing produce harvested from the garden of youth to work programs. Work assigned to a youth to make dishes for the facility.CR you also shall be meaningful, constructive and related to can participate in grounds/landscaping, and vocational training or increasing a youth's sense of auto detailing in partnership with Bakersfield responsibility. Work programs shall not be imposed as a College. disciplinary measure ☒ ☐ ☐ There’s an opportunity for CR youth to participate in laundry details and kitchen details and earn a ServSafe certification. There are also internships through partnerships with Garden Pathways, Bank of America, and the Wonderful Company. 1374 VISITING 1725 Visiting The facility administrator shall develop and implement Review of policy and procedures and CR written policies and procedures for visiting, that include visitation logs revealed compliance with this provisions for special visits. Youth shall be allowed to regulation. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to 1725 Visiting- Procedure the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours 1725 Visiting- Procedure per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 33 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Provisions for special visits, in addition to the two-hour 1725 Visiting- Procedure minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 1725 Visiting- Procedure alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to youth but not as a replacement for in-person visits. 1375 CORRESPONDENCE 1730 Correspondence The facility administrator shall develop and implement Staff and youth interviewed as well as a written policies and procedures for correspondence ☒ ☐ ☐ review of policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth 1730 Correspondence- Policy Statement ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ 1730 Correspondence- Policy Statement (c) youth may correspond confidentially with state and 1730 Correspondence- Policy Statement 4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described 1730 Correspondence- Policy Statements 2 in (c), may be read by staff only when there is reasonable and 3 ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1735 Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ Interviews of youth and staff revealed and implement written policies and procedures to provide compliance with this regulation. youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 1740 Access to Legal Services The facility administrator shall develop written procedures ☒ ☐ ☐ Interviews of youth and staff revealed to ensure the right of youth to have access to the courts compliance with this regulation. and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 1740 Access to Legal Services- Purpose 1 ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; 1740 Access to Legal Services- Purpose 2 ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and 1740 Access to Legal Services- Purpose 3 ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE 1800 Discipline- Policy Statement The facility administrator shall develop and implement Review of the policy and procedures, and written policies and procedures for the discipline of youth documentation revealed compliance with this that shall promote acceptable behavior; including the use regulation. of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ 1800 Discipline- Policy Statement 1 (b) daily shower, access to drinking fountain, toilet and 1800 Discipline- Policy Statement 2 ☒ ☐ ☐ personal hygiene items, and clean clothing; 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 34 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) full nutrition; ☒ ☐ ☐ 1800 Discipline- Policy Statement 3 (d) contact with parent or attorney; ☒ ☐ ☐ 1800 Discipline- Policy Statement 4 (e) exercise; ☒ ☐ ☐ 1800 Discipline- Policy Statement 10 (f) medical services and counseling; ☒ ☐ ☐ 1800 Discipline- Policy Statement 6 (g) religious services; ☒ ☐ ☐ 1800 Discipline- Policy Statement 5 (h) clean and sanitary living conditions; ☒ ☐ ☐ 1800 Discipline- Policy Statement 7 (i) the right to send and receive mail; ☒ ☐ ☐ 1800 Discipline- Policy Statement 8 (j) education; and, ☒ ☐ ☐ 1800 Discipline- Policy Statement 9 (k) rehabilitative programming. ☒ ☐ ☐ 1800 Discipline- Policy Statement 11 The facility administrator shall establish rules of conduct 1800 Discipline- Policy Statement and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS 1805 Discipline Process The facility administrator shall develop and implement ☒ ☐ ☐ Review of the policy and procedures, and written policies and procedures for the administration of documentation revealed compliance with this discipline which shall include, but not be limited to: regulation. (a) designation of personnel authorized to impose 1805 Discipline Process- Procedure ☒ ☐ ☐ discipline for violation of rules; statement (b) prohibiting discipline to be delegated to any youth; 1805 Discipline Process- Procedure ☒ ☐ ☐ statement (c) definition of major and minor rule violations and their 1805 Discipline Process- Procedure ☒ ☐ ☐ consequences, and due process requirements; statement (d) trauma-informed approaches and positive behavior 1805 Discipline Process- Policy Statement ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by 1805 Discipline Process- Procedure counseling, advising the youth of expected conduct statement imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall 1810 Due process be documented and require the following: We reviewed ten (10) Notification of Major Corrective Action (NOMCA) forms from CR. ☒ ☐ ☐ Review of the policy and procedures, and documentation revealed compliance with this regulation. 1810 Due Process- Elements of due process (1) written notice of violation prior to a hearing; ☒ ☐ ☐ are as follows: 1 (2) accommodations provided to youth with 1810 Due Process- Elements of due process disabilities, limited literacy, and English language ☒ ☐ ☐ are as follows: 2 learners; (3) hearing by a person who is not a party to the 1810 Due Process- Elements of due process ☒ ☐ ☐ incident; are as follows: 3 (4) opportunity for the youth to be heard, present 1810 Due Process- Elements of due process ☒ ☐ ☐ evidence and testimony; are as follows: 4 (5) provision for youth to be assisted by staff in the 1810 Due Process- Elements of due process ☒ ☐ ☐ hearing process; are as follows: 5 1810 Due Process- Elements of due process (6) provision for administrative review. ☒ ☐ ☐ are as follows: 7 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 35 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) violations that result in a removal from camp or 1805 Discipline Process- Procedure commitment program, but not a return to court, will Statement ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE 1910 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in Review of the policy and procedure manual cooperation with the facility administrator and the local revealed compliance with this regulation. health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 1910 Management of Communicable (a) Intake health screening procedures; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (b) Identification of relevant symptoms; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (c) Referral for medical evaluation; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (d) Treatment responsibilities during detention; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (e) Coordination with public and private community- ☒ ☐ ☐ Diseases- Procedure based resources for follow-up treatment; 1910 Management of Communicable (f) Applicable reporting requirements; and, ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Diseases- Procedure The policies and procedures shall be updated as 1910 Management of Communicable necessary to reflect communicable disease priorities Diseases- Procedure ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES 1933 Request for Health Care Services (EXCERPT) Review of the policy and procedure manual The health administrator, in cooperation with the facility revealed compliance with this regulation. administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for It should be noted a medical lock box for emergency and non-emergency medical, dental and youth to confidentially request medical or behavioral/mental health care services. behavioral health services is located within each housing unit. 1480 STANDARD FACILTY CLOTHING ISSUE 2110 Clothing – Clothing Issue The youth’s personal clothing, undergarments and Review of the policy and procedure manual footwear may be substituted for the institutional clothing ☒ ☐ ☐ revealed compliance with this regulation. and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily 2110 Clothing – Clothing Issue ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing 2110 Clothing – Clothing Issue ☒ ☐ ☐ for youth shall consist of but not be limited to: 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 36 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 2110 Clothing – Clothing Issue #2 (1) Socks and serviceable footwear; ☒ ☐ ☐ 2110 Clothing – Clothing Issue (2) Outer garments; ☒ ☐ ☐ (3) New non-disposable underwear which shall 2110 Clothing – Clothing Issue remain with the youth throughout their stay, and; Interviews with youth and staff revealed ☒ ☐ ☐ youth are assigned a minimum of three pair of new non-disposable underwear, which remains with the youth throughout their stay. (4) Undergarments, that are freshly laundered and 2110 Clothing – Clothing Issue ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by 2110 Clothing – Laundry local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. 2110 Clothing – Clothing Issue ☒ ☐ ☐ 1482 CLOTHING EXCHANGE 2110 Clothing – Clothing Exchange The facility administrator shall develop and implement Review of the policy and procedure manual written policies and site-specific procedures for the revealed compliance with this regulation. cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S 1600 Intake Procedures PERSONAL CLOTHING Procedures for dealing with Vermin and Eco- There shall be written policies and site-specific Parasite Infested Clothing 1-5 procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ Review of the policy and procedure manual of vermin and ecto-parasites in all youth’s personal revealed compliance with this regulation. clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS 2105 Personal Care – Issuing Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility Review of the policy and procedure manual administrator for the availability of personal hygiene ☒ ☐ ☐ revealed compliance with this regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; 2105 Personal Care – Issuing Personal Care (a) Toothbrush; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (b) Toothpaste; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (c) Soap; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (d) Comb; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (e) Shaving implements; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (f) Deodorant; ☒ ☐ ☐ Items 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 37 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 2105 Personal Care – Issuing Personal Care (g) Lotion; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (h) Shampoo; and, ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (i) Post-shower conditioning hair products. ☒ ☐ ☐ Items Youth shall not be required to share any personal care 2105 Personal Care – Issuing Personal Care items listed in items (a) through (d). Liquid soap Items provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE 2105 Personal Care - Hygiene There shall be written policies and site specific Review of the policy and procedure manual procedures developed and implemented by the facility revealed compliance with this regulation. administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING 2105 Personal Care - Shaving Youth shall have access to a razor daily, unless their Youths can shave daily if needed. appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ Review of the policy and procedure manual opportunity to shave face and body hair. The facility revealed compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) 2105 Personal Care – Hair Care Hair care services shall be available in all juvenile Haircare Guidelines 1-5 facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each Youths are offered haircuts once per month. haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE 2100 Personal Hygiene, Clothing, and Linen, and 2115 Linen and Mattress Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living Review of the policy and procedure manual area who is expected to remain overnight, shall include, ☒ ☐ ☐ revealed compliance with this regulation. but not be limited to: (a) One mattress or mattress-pillow combination which 2100 Personal Hygiene, Clothing, and Linen, meets the requirements of Section 1502 of these ☒ ☐ ☐ and 2115 Linen and Mattress regulations; (b) One pillow and a pillow case unless provided for in 2100 Personal Hygiene, Clothing, and Linen, (a) above; ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ and 2115 Linen and Mattress 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 38 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 2100 Personal Hygiene, Clothing, and Linen, (d) One towel; and, ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (e) One blanket or more, up on request ☒ ☐ ☐ and 2115 Linen and Mattress 1501 BEDDING LINEN EXCHANGE 2115 Linen and Mattress The facility administrator shall develop and implement Review of the policy and procedure manual site specific written policies and procedures for the revealed compliance with this regulation. scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as It should be noted that written procedures for sheets, mattress covers, pillow cases and towels shall the scheduled exchanges are posted in each be exchanged for clean replacement at least once each housing unit. week. The covering blanket shall be cleaned or laundered 2115 Linen and Mattress ☒ ☐ ☐ once a month. 1510 FACILITY SANITATION, SAFETY AND 2200 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Review of the policy and procedure manual written policies and site-specific procedures for the revealed compliance with this regulation. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 39 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violatio Section 300 of the Welfare and Institutions Code (WIC) n are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☒ ☐ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violatio n Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violatio n Adult inmates from an adult facility (e.g. inmate workers ☐ ☒ ☐ or “Scared Straight” programs) are not allowed in the Violatio facility in a manner that allows contact with minors. n 7148 Kern Larry J. Rhoades Crossroads Facility CAMP PRO 23-24 Page 40 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7153 FACILITY NAME: Kern Secure Youth Treatment Facility (APEX) FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Ahmed Baameur, Probation Division Director; Brian Mara, Assistant Division Director; Amanda Thomas, School Principal; Maria Theresa Maralinga, Registered Nurse; Joanne Cristina Nagano, Registered Nurse; Valerre Sumpter, Behavioral Health Unit Supervisor; Karoll Millan, Senior Youth Service Officer; Dashonda Spratley, Senior Youth Service Officer; FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 20, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF All local inspections were completed for the BUILDING AND GROUNDS 2023-2024 inspection cycle. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ Completed on 12/13/2022 by Adrian Nava, documented inspection and evaluation from the Public Works Chief Building Official. following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed on 10/22/2022 by Regina Arriaga. clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Environmental completed 4/3/23. Health and Safety Code Section 101045; ☒ ☐ ☐ Nutritional completed 4/8/23. Medical/Mental Health completed 4/3/23. (d) county superintendent of schools on the adequacy of School program evaluation completed by educational services and facilities as required in Section Marisa Gamboa and Joe Hammond of ☒ ☐ ☐ 1370; Fresno County Superintendent of Schools on 12/14/22. (e) juvenile court as required by Section 209 of the Completed on 8/27/2022 by Judge Susan ☒ ☐ ☐ Welfare and Institutions Code; and, Gill. (f) the Juvenile Justice Commission as required by Completed by Jaime Henderson, Section 229 of the Welfare and Institutions Code or Commission Chair on 8/27/2022. ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 1 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS 1100 Staffing and Recruitment BSCC Note: Compliance with this section is determined The elements of this regulation are covered by receipt of the Chief Probation Officer’s certification in Chief TR Merickel’s letter, dated 9/19/22. letter confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ 1100 Staffing and Recruitment In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and Qualifications 1-4 employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications 1100 Staffing and Recruitment Each facility shall: (1) recruit and hire employees who possess Qualifications 1 ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical 1100 Staffing and Recruitment examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ Qualifications 2 childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 1100 Staffing and Recruitment and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and Qualifications 5 (4) conduct a criminal records review, on each new 1100 Staffing and Recruitment employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Qualifications 3-4 Code. (c) Contract personnel, volunteers, and other non- 1100 Staffing and Recruitment employees of the facility, who may be present at the facility, shall have such clearance and qualifications as Qualifications ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 1205 Staffing and Scheduling Procedures Each juvenile facility shall: Policy Statement (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of youth including safety check records, grievances, and staff, and meet established standards and ☒ ☐ ☐ disciplinary actions, incident reports, shift regulations; schedules, and rosters. Review of these documents revealed compliance with this regulation. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 2 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty absent exigent circumstances; At the time of inspection staffing budgeted positions consisted of: • 1 Probation Division Directors • 1 Assistant Probation Division Directors • 5 Deputy Probation Officer IIIs/Duty Supervisors ☒ ☐ ☐ • 2 Deputy Probation Officer I/IIs • 15 senior Youth Service Officers • 56 Youth Service Officer I/IIs (25 vacant) • 11 Re-Entry, ADA, Programming (RAP) Officers (1 vacant) • 10 Extra-Help Staff We found no indication that staffing was insufficient at the time of the inspection. (c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 ☒ ☐ ☐ The Duty Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course Policy 2 and PC 832 training; ☒ ☐ ☐ A Duty Supervisor is assigned to each shift. In the Duty Supervisor’s absence, a trained YSO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. (e) have at least one staff member present on each living 1205 Staffing and Scheduling Procedures unit whenever there are youth in the living unit; ☒ ☐ ☐ Policy 3 (f) have sufficient food service personnel relative to the Adequate kitchen staff is present. number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building maintenance, supervision staff are not distracted by support transportation, control room, facility security and other duties. support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ diverted from supervising youth; and, 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 3 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments to meet special ☒ ☐ ☐ regulation. program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Not Applicable room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Not Applicable members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not Applicable duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other Not Applicable duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Not Applicable room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Not Applicable members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not Applicable duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other Not Applicable duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Procedure Statement duty for each 15 youth in the camp population; ☒ ☐ ☐ APEX population at the time of the inspection was 20 male youths. Review of documentation revealed staffing ratios are met at all times. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 4 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their 1205 Staffing and Scheduling Procedures room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each Procedure Statement 30 youth present in the facility; (C) at least two wide-awake youth supervision staff 1205 Staffing and Scheduling Procedures members on duty at all times, regardless of the number of youth in residence, unless Procedure Statement ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on 1205 Staffing and Scheduling Procedures duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; Policy 4 (E) in addition to the minimum staff to youth ratio 1205 Staffing and Scheduling Procedures required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other 1205 Staffing and Scheduling Procedures duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION 1400 Training Policies and 1405 Child/Youth AND TRAINING Supervision Staff Training (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ Procedure 1 supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (2) scope of decisions they shall make; ☒ ☐ ☐ Procedure 2 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (3) the identity of their supervisor; ☒ ☐ ☐ Procedure 3 (4) the identity of persons who are responsible to 1400 Training Policies and 1405 Child/Youth them; Supervision Staff Training ☒ ☐ ☐ Procedure 4 (5) persons to contact for decisions that are beyond 1400 Training Policies and 1405 Child/Youth their responsibility; and Supervision Staff Training ☒ ☐ ☐ Procedure 5 (6) ethical responsibilities. 1400 Training Policies and 1405 Child/Youth Supervision Staff Training ☒ ☐ ☐ Procedure 6 (b) Prior to assuming any responsibility for the 1400 Training Policies and 1405 Child/Youth supervision of youth, each youth supervision staff Supervision Staff Training member shall receive a minimum of 40 hours of facility- specific orientation, including: ☒ ☐ ☐ All new full-time and extra-help employees receive 80 hours of Introductory Training. This far exceeds the minimum required 40 hours of training for this regulation. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 5 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (1) individual and group supervision techniques; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 1 1400 Training Policies and 1405 Child/Youth (2) regulations and policies relating to discipline and Supervision Staff Training rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; Juvenile Hall Administrative Manual Review Topics 2 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 3 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (4) suicide prevention and response to suicide ☒ ☐ ☐ attempts Juvenile Hall Administrative Manual Review Topics 5 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (5) policies regarding use-of-force, de-escalation All facility staff participate in annual techniques, chemical agents, mechanical and ☒ ☐ ☐ Defensive Tactics training. physical restraints; Juvenile Hall Administrative Manual Review Topics 4 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (6) review of policies and procedures referencing ☒ ☐ ☐ trauma and trauma-informed approaches; Juvenile Hall Administrative Manual Review Topics 14 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 6 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (8) routine security measures, including facility ☒ ☐ ☐ perimeter and grounds; Juvenile Hall Administrative Manual Review Topics 7 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (9) crisis intervention and mental health referrals to All use-of-force incidents are referred to the ☒ ☐ ☐ mental health services; Mental Health staff. Juvenile Hall Administrative Manual Review Topics 15 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (10) documentation; and ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 16 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 6 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (11) fire/life safety training ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 17 (c) Prior to assuming sole supervision of youth, each 1400 Training Policies and 1405 Child/Youth youth supervision staff member shall successfully Supervision Staff Training complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section Review of training documentation revealed ☒ ☐ ☐ 6035. compliance with this regulation. Juvenile Hall Administrative Manual Review Topics (d) Prior to exercising the powers of a peace officer youth 1400 Training Policies and 1405 Child/Youth supervision staff shall successfully complete training Supervision Staff Training pursuant to Section 830 et seq. of the Penal Code. ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 4 1323 FIRE AND LIFE SAFETY 1410 Fire and Life Safety Plan Whenever there is a youth in a juvenile facility, there shall The on-site review indicates that all youth be at least one wide awake person on duty at all times ☒ ☐ ☐ supervisory staff receive site-specific life who meets the training standards established by the safety training during orientation. Also, all full- Board for general fire and life safety which relate time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL 1000 Policy and Procedure Manual All facility administrators shall develop, publish, and The County of Kern Juvenile Detention implement a manual of written policies and procedures Facility Policy, Procedures, and Operations that address, at a minimum, all regulations that are Manual was provided prior to the on-site applicable to the facility. Such a manual shall be made inspection. The manual was administratively available to all employees, reviewed by all employees, ☒ ☐ ☐ reviewed by John Sanchez, Probation and shall be administratively reviewed at a minimum Division Director on 10/17/2022. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 1100 Staffing and Recruitment- communications and a description of job classifications; Organizational Chart ☒ ☐ ☐ 1105 Managers and Supervisors 1110 Line Staff Positions 1115 Service Staff Positions 1120 Office Staff Positions (b) responsibility of the probation department, purpose of 1000 Policy and Procedure Manual (b) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; 1105 Managers and Supervisors 1110 Line Staff Positions ☒ ☐ ☐ 1115 Service Staff Positions 1120 Office Staff Positions (d) initial orientation and training program for employees; ☒ ☐ ☐ 1000 Policy and Procedure Manual (d) (e) initial orientation, including safety and security issues 1000 Policy and Procedure Manual (e) and anti-discrimination policies, for support staff, contract ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 7 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) maintenance of record-keeping, statistics and 1000 Policy and Procedure Manual (f) ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)1 (2) legal and proper care of youth; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)2 (3) maintenance of individual youth's records; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)3 (4) supply of information to the juvenile court and 1000 Policy and Procedure Manual (f)4 ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)5 (g) ethical responsibilities; ☒ ☐ ☐ 1000 Policy and Procedure Manual (g) (h) trauma-informed approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (h) (i) culturally responsive approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (i) (j) gender responsive approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (j) (k) a non-discrimination provision that provides that all 1000 Policy and Procedure Manual (k) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 1000 Policy and Procedure Manual (l) chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- 1000 Policy and Procedure Manual (m) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of 1000 Policy and Procedure Manual (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 1502 Fire and Life Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff We reviewed monthly fire safety inspections with two-year retention of the inspection record; from January 2023 to the date of our ☒ ☐ ☐ inspection. All inspections were completed and verified during this inspection. (c) fire prevention inspections as required by Health and Completed on 10/22/2022 by Regina Arriaga ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; 1505.1 Emergency Procedure Plan ☒ ☐ ☐ Basic Evacuation Procedures for All Units (e) documented fire drills not less than quarterly; APEX continues to exceed this regulation by conducting fire drills monthly rather than ☒ ☐ ☐ quarterly. All fire drills were completed and verified during this inspection. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 8 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a written plan for the emergency housing of youth in 1505.1 Emergency Procedure Plan ☒ ☐ ☐ the case of fire; and, (g) development of a fire suppression pre-plan in 1502 Fire and Life Safety Plan ☒ ☐ ☐ cooperation with the local fire department. Fire Suppression Pre-Plan 1326 SECURITY REVIEW 1455 Security Each facility administrator shall develop policies and Most recent review: 10/17/2022; completed procedures to annually review, evaluate, and document ☒ ☐ ☐ by Probation Division Director John Sanchez. security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 1505 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ 1520 Escape 1510 Riot-Civil Disturbance (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ attack; 1509 Active Shooter and Terrorist Attack (c) fire and natural disasters; ☒ ☐ ☐ 1502 Fire 1505 Emergency Procedure (d) periodic testing of emergency equipment; ☒ ☐ ☐ Testing of Emergency Equipment 1505 Emergency Procedure (e) emergency evacuation of the facility; and ☒ ☐ ☐ Emergency/Disaster Evacuation Drills Per a memo by John Sanchez, Probation (f) a program to provide all youth supervision staff Division Director, dated 10/17/2022, all staff ☒ ☐ ☐ with an annual review of emergency procedures. completed an annual review of the facility’s emergency procedures. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement We reviewed APEX safety checks for the policy and procedures that provide for direct visual months of February, March, and April 2023. observation of youth at a minimum of every 15 minutes, APEX continues to exceed this regulation by at random or varied intervals during hours when youth requiring visual checks of each youth for 10 are asleep or when youth are in their rooms, confined in minutes when a youth is in a room. Review of holding cells or confined to their bed in a dormitory. safety check documents and policy and Supervision is not replaced, but may be supplemented procedure manual reveals compliance with by, an audio/visual electronic surveillance system ☒ ☐ ☐ this regulation. Review of safety checks also designed to detect overt, aggressive or assaultive revealed they are being completed at random behavior and to summon aid in emergencies. All safety or varied intervals throughout each shift. checks shall be documented with the actual time the check is completed. We also conducted live real-time safety checks at APEX during the inspection walkthrough of the facility. All safety checks reviewed were in compliance with this regulation. 1329 SUICIDE PREVENTION PLAN 1523 Suicide Prevention Plan and Procedures The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, We reviewed two (2) suicide prevention plan shall plan and implement written policies and packets from APEX. Review the procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ documentation provided, and Review of the The plan shall consider the needs of youth experiencing policy and procedure manual revealed past or current trauma. Suicide prevention responses compliance with this regulation. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 9 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Suicide prevention training as required in Section Youth supervision staff receive suicide 1322, Youth Supervision Staff Orientation, and Training prevention training as part of their initial ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. orientation and through the Juvenile Correctional Core training. (b) Screening, Identification Assessment and Youth Supervision staff (Intake Officer) Precautionary Protocols administers the MAYSI questionnaire on ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at each youth booked into the facility. intake and as needed during detention. (2) All youth supervision staff who perform intake All Intake Officers are trained to administer processes shall be trained in screening youth for risk ☒ ☐ ☐ the MAYSI. of suicide. (3) All youth who have been identified during the 1523 Suicide Prevention Plan and intake screening process to be at risk of suicide shall Procedures ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. Procedure Statement (4) Precautionary protocols shall be developed to 1523 Suicide Prevention Plan and ensure the youth’s safety pending the Procedures ☒ ☐ ☐ behavioral/mental health assessment. Procedure Statement (c) Referral process to behavioral/mental health staff for 1523 Suicide Prevention Plan and assessment and/or services. Procedures ☒ ☐ ☐ Procedure Statement (d) Procedures for monitoring of youth identified at risk 1523 Suicide Prevention Plan and for suicide. Procedures ☒ ☐ ☐ Policy Statement (d) (e) Safety Interventions 1523 Suicide Prevention Plan and (1) Procedures to address intervention protocols for Procedures ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: Policy Statement (e)1 (A) Housing consideration 1523 Suicide Prevention Plan and Procedures ☒ ☐ ☐ Policy Statement (e)1a (B) Treatment strategies including trauma- 1523 Suicide Prevention Plan and informed approaches Procedures ☒ ☐ ☐ Policy Statement (e)1b (2) Procedures to instruct youth supervision staff 1523 Suicide Prevention Plan and how to respond to youth who exhibit suicidal ☒ ☐ ☐ Procedures behaviors. Policy Statement (e)2 (f) Communication 1523 Suicide Prevention Plan and (1) The intake process shall include communication Procedures with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal Policy Statement (f)1 ideations, behaviors or attempts. (2) Procedures for clear and current information 1523 Suicide Prevention Plan and sharing about youth at risk for suicide with youth Procedures ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. Policy Statement (f)12 (g) Debriefing of Critical Incidents Related to Suicides or 1523 Suicide Prevention Plan and Attempts Procedures (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during Policy Statement (g)1 and after the critical incident. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 10 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1523 Suicide Prevention Plan and (2) Process for a debriefing event with affected Procedures ☒ ☐ ☐ staff. Policy Statement (g)2 (3) Process for a debriefing event with affected 1523 Suicide Prevention Plan and youth. Procedures ☒ ☐ ☐ Policy Statement (g)3 (h) Documentation 1523 Suicide Prevention Plan and (1) Documentation processes shall be developed to Procedures ☒ ☐ ☐ ensure compliance with this regulation Policy Statement (h)1 Youth identified at risk for suicide shall not be denied the 1523 Suicide Prevention Plan and opportunity to participate in facility programs, services Procedures and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the Policy Statement ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 1300 Reporting of Legal Actions Each facility shall submit to the Board a letter of No legal actions were reported during this notification on each legal action, pertaining to conditions ☒ ☐ ☐ inspection cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY 1305 Death, Serious, Illness, or Injury while OF A YOUTH WHILE DETAINED Detained (1) Death of a Youth. Procedure (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental No deaths or serious injuries/illnesses were health director, shall develop written policies and ☒ ☐ ☐ reported during this inspection cycle. procedures in the event of the death of a youth while detained, which include notifications to necessary 1305 Death, Serious, Illness, or Injury while parties, which may include the Juvenile Court, the Detained 1(a) parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with 1305 Death, Serious, Illness, or Injury while the facility administrator, shall develop written Detained 1(b) policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to 1305 Death, Serious, Illness, or Injury while the Board a copy of the report submitted to the Detained Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Reporting Requirements Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth 1305 Death, Serious, Illness, or Injury while from the administrator, the Board may within 30 Detained calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ Review to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 11 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Serious Illness or Injury of Youth. 1305 Death, Serious, Illness, or Injury while (a) The facility administrator, in cooperation with Detained 2(a) the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 1310 Population Accounting and Juvenile Facility Capacity Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) 1310 Population Accounting and Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ APEX - 40 total. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES 1600 Admittance Procedure The facility administrator shall develop and implement When youth are assigned to APEX and written policies and procedures for admittance of youth transferred from the juvenile hall an that emphasize respectful and humane engagement admittance procedure for APEX is initiated. with youth, and reflect that the admission process may ☒ ☐ ☐ We reviewed five (5) Youth Intake packets be traumatic to youth who may have already from APEX. Review of the documentation experienced trauma. Policies shall be trauma-informed, provided, and the policy and procedure culturally relevant, and responsive to the language and manual revealed compliance with this literacy needs of youth. In addition to the requirements regulation. of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: 1600 Admittance Procedure (1) Access to two free phone calls within one hour of ☒ ☐ ☐ admittance in accordance with the provisions of Procedure Statement Welfare and Institution Code Section 627; 1600.3 Admittance Procedure Showers are not offered when the youth is (2) Offer of a shower; ☒ ☐ ☐ transferred from the juvenile hall. The youth will shower at the regularly scheduled time. 1600 Admittance Procedure (3) Documented secure storage of personal ☒ ☐ ☐ belongings; Procedure Statement 1600 Admittance Procedure Meals are not offered when the youth is (4) Offer of food upon arrival; ☒ ☐ ☐ transferred from the juvenile hall. The youth will eat at the regularly scheduled time. Procedure Statement (5) Screening for physical and behavioral health 1600 Admittance Procedure and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; Policy Statement (6) Screening for physical and developmental 1600 Admittance Procedure disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; Policy Statement 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 12 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Contact with Regional Center for the 1600 Admittance Procedure Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ Policy Statement developmental disability, pursuant to Section 1413; and, 1600 Admittance Procedure (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Policy Statement (b) juvenile hall administrators shall establish written 1600 Admittance Procedure criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. Policy Statement (c) juvenile camps and post-dispositional programs in 1600 Admittance Procedure juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform Procedure Statement ☒ ☐ ☐ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures 1600 Admittance Procedure that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. Procedure Statement 1350.5 SCREENING FOR THE RISK OF SEXUAL 1600 Admittance Procedure ABUSE Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement Every youth booked into the juvenile hall written policies and procedures to reduce the risk of receives a screening for the risk of sexual sexual abuse by or upon youth. The policy shall require abuse. However, when a youth is assigned to facility staff to assess each youth within 72 hours of a Camp program another screening for the admission based on the following information: risk of sexual abuse is completed. ☒ ☐ ☐ We reviewed five (5) Youth Kern County Human trafficking (HT)/Commercially Sexually Exploited Children (CSEC) forms from APEX. Review of the documentation provided, and the policy and procedure manual revealed compliance with this regulation. 1600 Admittance Procedure (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (a) (b) Gender nonconforming appearance or manner; or 1600 Admittance Procedure identification as lesbian, gay or bisexual, transgender, Screening for the Risk of Sexual Abuse (b) ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; 1600 Admittance Procedure (c) Current charges and offense history; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (c) 1600 Admittance Procedure (d) Age; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (d) 1600 Admittance Procedure (e) Level of emotional and cognitive development; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (e) 1600 Admittance Procedure (f) Physical size and stature; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (f) 1600 Admittance Procedure (g) Mental illness or mental disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (g) 1600 Admittance Procedure (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (h) 1600 Admittance Procedure (i) Physical disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (i) 1600 Admittance Procedure (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (j) 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 13 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) Any other specific information about the individual 1600 Admittance Procedure youth that may indicate heightened needs for Screening for the Risk of Sexual Abuse (k) ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through 1600 Admittance Procedure conversations with the youth during the admittance Screening for the Risk of Sexual Abuse process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 1600 Admittance Procedure controls on the dissemination of information within the Screening for the Risk of Sexual Abuse facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 1615 Release Procedures The facility administrator shall develop and implement We reviewed two (2) Youth Release forms written policies and procedures for release of youth from ☒ ☐ ☐ from APEX. Review of the documentation custody which provide for: provided, and the policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (b) return of personal clothing and valuables; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (d) notification to the facility health care provider in 1615 Release Procedures- Policy Statement accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (f) notification of facility mental health personnel. ☒ ☐ ☐ 1615 Release Procedures- Policy Statement The facility administrator shall develop and implement 1615 Release Procedures policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry Procedure- Reentry, ADA, and Program ☒ ☐ ☐ services including, but not limited to, medical and (RAP) Unit Staff assist the youth with their behavioral health, education, probation supervision and transition back to the community. community-based services. The facility administrator shall develop and implement 1615.1 Temporary Releases written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION 1605 Classification The facility administrator shall develop and implement We reviewed four (4) Youth classification written policies and procedures on classification of youth forms from APEX. Review of the for the purpose of determining housing placement in the ☒ ☐ ☐ documentation provided, and the policy and facility. procedure manual revealed compliance with Such procedures shall: this regulation. (a) provide for the safety of the youth, other youth, 1605 Classification – Policy Statement facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 1605 Classification – Policy Statement ☒ ☐ ☐ the facility; 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 14 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) provide that a youth shall be classified upon 1605 Classification – Procedure Statement admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including 1605 Classification – Policy Statement provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth 1605 Classification – Procedure Statement from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, 1605 Classification – Procedure Statement transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 1605.1 Transgender and Intersex Youth The facility administrator shall develop written policies Review of the documentation provided, the and procedures ensuring respectful and equitable ☒ ☐ ☐ policy and procedure manual, and the facility treatment of transgender and intersex youth. The Transgender and Intersex Youth form policies shall provide that: revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender 1605.1 Transgender and Intersex Youth identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the Procedures 3 youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 1605.1 Transgender and Intersex Youth themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ Procedures 5 clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that 1605.1 Transgender and Intersex Youth best meets their individual needs and promotes their safety and well-being. Staff may not automatically house Housing youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender 1605.1 Transgender and Intersex Youth and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and Medical treatment to transgender and intersex youth. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 15 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Consistent with the facility’s reasonable and 1605.1 Transgender and Intersex Youth necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety Housing ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 1605.1 Transgender and Intersex Youth youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ Searches respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 1610 Orientation The facility administrator shall develop and implement Each youth assigned to a Camp program is written policies and procedures to orient a youth prior to provided with an orientation where rules, placement in a living area. Both written and verbal expectations, and program components are information shall be provided and supplemented with reviewed. We reviewed ten (10) Youth video orientation if feasible. Provision shall be made to Orientation packets from APEX. Review of provide accessible orientation information to all detained ☒ ☐ ☐ the documentation provided, and the policy youth including those with disabilities, limited literacy, or and procedure manual revealed compliance English language learners. Orientation shall include with this regulation. information that addresses: Each youth is also provided a Youth Handbook during the orientation process. (a) facility rules including contraband and searches and 1610 Orientation- Purpose 1 ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions 1610 Orientation- Purpose 2 and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 1610 Orientation- Purpose 20 facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ 1610 Orientation- Purpose 4 (e) the existence of the grievance procedure, the steps 1610 Orientation- Purpose 3 that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the 1610 Orientation- Purpose 5 ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental 1610 Orientation- Purpose 6 ☒ ☐ ☐ health care; (h) access to education, religious services, and 1610 Orientation- Purpose 7 ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ 1610 Orientation- Purpose 9 (j) opportunity for personal hygiene and daily showers 1610 Orientation- Purpose 10 ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and 1610 Orientation- Purpose 11 ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and 1610 Orientation- Purpose 12 ☒ ☐ ☐ other activities; (m) facility policies on the use-of-force, use of restraints, 1610 Orientation- Purpose 13 ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ 1610 Orientation- Purpose 14 (o) emergencies including evacuation procedures; ☒ ☐ ☐ 1610 Orientation- Purpose 15 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 16 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (p) non-discrimination policy and the right to be free from 1610 Orientation- Purpose 16 physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language 1610 Orientation- Purpose 17 ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, 1610 Orientation- Purpose 18 ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive 1610 Orientation- Purpose 19 information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 1610 Orientation- Purpose 20 15 Minimum Standards for Juvenile Facilities. Youth are advised of access to Title 15 in the ☒ ☐ ☐ Youth Handbook. Title 15 is available in each housing unit. 1354 SEPARATION 1620 Separation The facility administrator shall develop and implement At the time of the inspection two (2) APEX written policies and procedures that address: youth had been separated from the normal program. Review of the documentation ☒ ☐ ☐ provided, and Review of the policy and procedure manual revealed compliance with this regulation. (a) separation of youth for reasons that include, but are 1620 Separation- Policy Statement not be limited to, medical and mental health conditions, ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 1620 Separation- Policy Statement ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal 1620 Separation- Policy Statement privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 1620 Separation- Policy Statement ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 1620 Separation- Policy Statement separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 1620 Separation- Review of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 17 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and We reviewed thirteen (13) Room Placement implement written policies and procedures addressing Log forms from APEX. Review of the the confinement of youth in their room that are documentation provided revealed compliance consistent with Welfare and Institutions Code Section with this regulation. Review also revealed 208.3. The placement of a youth in room confinement APEX is doing an excellent job of shall be accomplished in accordance with the following documenting the youth’s behaviors while on guidelines: room confinement as well as documenting the need to extend youth’s room confinement ☒ ☐ ☐ due to being a threat to the safety and security of the facility. However, we did provide some technical assistance regarding each youth having an individualized plan to reintegrate the youth back into the program. We also discussed when multiple youth are involved in an incident ensure each youth are individually access for return to the program. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy Statement other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy Statement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 1620.1 Room Confinement- Policy Statement that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room Statement ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 1620.1 Room Confinement- Procedure (1) Return the youth to general population. ☒ ☐ ☐ Statement 1 1620.1 Room Confinement- Procedure (2) Consult with mental health or medical staff. ☒ ☐ ☐ Statement 2 (3) Develop an individualized plan that includes the 1620.1 Room Confinement- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ Statement 3 the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: Statement ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4. (A) Document the reasons for room confinement 1620.1 Room Confinement- Procedure and the basis for the extension, the date and time Statement the youth was first placed in room confinement, and when he or she is eventually released from When a youth is separated from the group by room confinement. being placed in their room, the procedure is ☒ ☐ ☐ as follows: 4. Technical assistance was provided regarding ensuring youth are individually access for release from room confinement. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 18 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to Statement integrate the youth to general population. When a youth is separated from the group by being placed in their room, the procedure is ☒ ☐ ☐ as follows: 4. Technical assistance was provided regarding ensuring each youth has an individualized plan to integrate the youth back into the general population. (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her designee Statement every four hours thereafter. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4. (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy Statement single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 1620.1 Room Confinement- Policy Statement ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy Statement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy Statement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy Statement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN 1625 Assessment and Case Plans The facility administrator shall develop and implement We reviewed four (4) Case Plan Update written policies and procedures for assessment and forms from APEX. Review of t he case planning. ☒ ☐ ☐ documentation provide, and the policy and procedure manual revealed compliance with this regulation. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 19 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: 1625 Assessment and Case Plans The assessment is based on information collected during the admission process with periodic review, Policy Statement which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of During the intake process, the Youth Service substance abuse history, educational, vocational, Officer will complete the James G. Bowles counseling, behavioral health, consideration of known Juvenile Hall Initial Assessment form. history of trauma, and family strengths and needs. (b) Institutional Case Plan: 1625 Assessment and Case Plans (1) A case plan shall be developed for each youth Policy Statement held for at least 30 days or more and created within 40 days of admission. After a youth has been detained for over 30 ☒ ☐ ☐ days a Youth Service Officer III will complete a Case Plan Update before 40 days from the youth’s admission. (2) The institutional plan shall include, but not be 1625 Assessment and Case Plans limited to, written documentation that provides: ☒ ☐ ☐ Procedure – Case Plan Update (A) objectives and time frame for the resolution of 1625 Assessment and Case Plans problems identified in the assessment; ☒ ☐ ☐ Procedure – Case Plan Update 1 (B) a plan for meeting the objectives that includes 1625 Assessment and Case Plans a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan Procedure – Case Plan Update 2 is implemented; (3) periodic evaluation of progress towards meeting 1625 Assessment and Case Plans the objectives, including periodic review and discussion of the plan with the youth; Procedure – Case Plan Update 3 ☒ ☐ ☐ APEX youth Case Plans are reviewed bi- weekly while the youth is in custody. (4) a transition plan, the contents of which shall be 1625 Assessment and Case Plans subject to existing resources, shall be developed for ☒ ☐ ☐ post dispositional youth in accordance with Section Procedure – Case Plan Update 4 1351; and, (5) in as much as possible and if appropriate, the 1625 Assessment and Case Plans plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ Policy Statement and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES 1630 Counseling and Casework Services The facility administrator shall develop and implement APEX contracts with Behavioral Health and written policies and procedures ensuring the availability Recovery Services to provide EBPs, of appropriate counseling and casework services for all counseling, and casework services for youth youth. Policies and procedures shall ensure: committed to the program. These agencies are on-site at the facility. Review of the documentation provided, and the policy and ☒ ☐ ☐ procedure manual revealed compliance with this regulation. APEX also does weekly Special Cases and ADA Accommodation meetings with medical, mental health, school, kitchen, and probation staff. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 20 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) youth will receive assistance with needs or concerns 1630 Counseling and Casework Services that may arise; ☒ ☐ ☐ Policy 1 (b) youth will receive assistance in requesting contact 1630 Counseling and Casework Services with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, Policy 2 (c) youth will be provided access to available resources 1630 Counseling and Casework Services to meet the youth’s needs. ☒ ☐ ☐ Policy 3 1357 USE-OF-FORCE 1635 Use-of-force The facility administrator, in cooperation with the We reviewed four (4) use-of-force reports in responsible physician, shall develop and implement which OC spray was utilized and two (2) use- written policies and procedures for the use-of-force, of-force reports in which OC spray was not which may include chemical agents. Force shall never utilized. Review of the documentation be applied as punishment, discipline, retaliation or provided revealed compliance with this treatment. regulation. Review also revealed APEX staff (a) At a minimum, each facility shall develop policies and ☒ ☐ ☐ utilize a command call of “Get Down on the procedures which: Ground” to youth when there is an imminent threat to the youth’s safety or the safety of others. Youth who fail to comply with the Get Down command call are then given multiple warnings to comply prior to staff going hands-on or deploying their OC spray. (1) restricts the use-of-force to that which is deemed 1635 Use-of-force – Introduction statement reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including 1635 Use-of-force – Introduction statement both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. Youth Behavior and Force Options 1-4 (3) describe force options or techniques that are 1635 Use-of-force – Introduction statement expressly prohibited by the facility. ☒ ☐ ☐ Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use-of-Force – Introduction statement inappropriate use-of-force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Youth Behavior and Force Options (5) define a standardized reporting format that 1635 Use-of-Force- Notification Procedures includes time period and procedure for documenting and reporting the use-of-force, including reporting It should be noted APEX conducts a requirements of management and line staff and debriefing on all use-of-force incidents. procedures for reviewing and tracking use-of-force Attending those debriefings are all staff incidents by supervisory and or management staff, ☒ ☐ ☐ involved in the incident, a Duty Supervisor, which include procedures for debriefing a particular and a member of the Administration team. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for 1635 Use-of-Force- Notification Procedures investigating unreasonable use-of-force. ☒ ☐ ☐ The administration will track and review all situations involving the use of force and will determine: 1-5. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 21 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) define the role, notification, and follow-up 1635 Use-of-Force- Notification Procedures 2 procedures required after use-of-force incidents for and 3 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. It should be noted notification of use-of-force to a youth parent is documented in the Special Incident Reports (SIR). (8) describe the limitations of use-of-force on pregnant 1635 Use-of-Force- Factors to Determine the youth in accordance with Penal Code Section 6030(f) Use-of-Force Options and Welfare and Institutions Code Section 222. ☒ ☐ ☐ With regards to pregnant youth and use-of- force, refer to the JH manual, section 1917: 1-7 (b) Facilities that authorize chemical agents as a force 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy chemical agents in the facility and the type, size and Statement the approved method of deployment for those chemical agents. When youth are exposed to O.C. spray ☒ ☐ ☐ APEX staff do an excellent job of documenting each youth decontamination process from start to finish. They also document when youth “self-terminate” the decontamination process with the exact start and finish times of showers. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy there is an imminent threat to the youth’s safety or the Statement safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably The policy of the Kern County Probation possible. Department includes the following guidelines: 1-2. (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy timelines for decontamination from chemical agents. Statement This shall include that youth who have been exposed to chemical agents shall not be left unattended until The policy of the Kern County Probation that youth is fully decontaminated or is no longer Department includes the following guidelines: suffering the effects of the chemical agent. 8-10. ☒ ☐ ☐ APEX staff document their one-on-one supervision of a youth who has been exposed to OC spray until the youth discloses they are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use-of-Force- Notification Procedures 2 procedures required after use-of-force incidents and 3 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. It should be noted notification of the use-of- force to a youth’s parent is documented in the Special Incident Reports (SIR). (5) provide for the documentation of each incident of 1635 Use-of-Force- Notification Procedures use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, 1635.1 Oleoresin Capsicum- Reporting youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which 1635 Use-of-Force- Training require that agencies provide initial and regular training ☒ ☐ ☐ in use-of-force and chemical agents when appropriate that address: 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 22 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) known medical and behavioral health conditions 1635 Use-of-Force- Training ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy ☒ ☐ ☐ application. Statement (3) signs or symptoms that should result in 1635 Use-of-Force- Training ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of 1635 Use-of-Force- Legal Authority ☒ ☐ ☐ Use-of-force. (5) physical training force options that may require 1635 Use-of-Force- Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular 1635 Use-of-Force- Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS 1640 Use of Physical Restraints The facility administrator, in cooperation with the We reviewed six (6) use-of-force reports from responsible physician and mental health director, shall APEX. Review of the documentation develop and implement written policies and procedures ☒ ☐ ☐ provided revealed compliance with this for the use of restraint devices. Restraint devices regulation. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 1640 Use of Physical Restraints who present an immediate danger to themselves or others, who exhibit behavior which results in the Policy Statement destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 1640 Use of Physical Restraints discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or Policy Statement other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 1640 Use of Physical Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within Policy Statement ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 1640 Use of Physical Restraints of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a Policy Statement ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 1640 Use of Physical Restraints retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ Procedure- Duty Supervisor 3c youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 1640 Use of Physical Restraints possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health Procedure- Duty Supervisor 3b treatment. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 23 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Continuous direct visual supervision shall be conducted 1640 Use of Physical Restraints to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Procedure- Duty Supervisor 3d ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and 1640 Use of Physical Restraints procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an Procedure Statement application of restraints. (b) known medical conditions that would contraindicate 1640 Use of Physical Restraints certain restraint devices and/or techniques. ☒ ☐ ☐ Procedure Statement (c) acceptable restraint devices. 1640 Use of Physical Restraints ☒ ☐ ☐ Procedure Statement (d) signs or symptoms which should result in immediate 1640 Use of Physical Restraints medical/mental health referral. ☒ ☐ ☐ Procedure Statement (e) availability of cardiopulmonary resuscitation 1640 Use of Physical Restraints equipment. ☒ ☐ ☐ Procedure Statement (f) protective housing of restrained youth. While in 1640 Use of Physical Restraints restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes Procedure Statement provision to protect the youth from abuse. 1640 Use of Physical Restraints (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Procedure Statement 1640 Use of Physical Restraints (h) exercising of extremities. ☒ ☐ ☐ Procedure Statement 1358.5 USE OF RESTRAINT DEVICES FOR 1640.1 Use of Restraint Devices for MOVEMENT AND TRANSPORTATION Movement and Transportation within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the We reviewed six (6) use-of-force reports from responsible physician and behavioral/mental health APEX. Review of the documentation director, shall develop and implement written policies ☒ ☐ ☐ provided revealed compliance with this and procedures for the use of restraint devices when the regulation. Review also revealed APEX staff purpose is for movement or transportation within the are documenting the circumstances leading facility that shall include the following: to the application of restraints in their Special Incident Reports (SIR). (a) identification of acceptable restraint devices, staff 1640.1 Use of Restraint Devices for approved to utilize restraint devices and the required ☒ ☐ ☐ Movement and Transportation within the training. Facility (b) the circumstances leading to the application of 1640.1 Use of Restraint Devices for restraints must be documented. Movement and Transportation within the ☒ ☐ ☐ Facility Policy Statement (c) an individual assessment of the need to apply 1640.1 Use of Restraint Devices for restraints for movement or transportation that includes Movement and Transportation within the consideration of less restrictive alternatives, Facility consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a Policy Statement process for documentation and supervisor review and approval. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 24 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) consideration of safety and security of the facility, 1640.1 Use of Restraint Devices for with a clearly defined expectation that restraint devices Movement and Transportation within the shall not be used for the purposes of discipline or ☒ ☐ ☐ Facility retaliation. Policy Statement (e) the use of restraints on pregnant youth is limited in 1640.1 Use of Restraint Devices for accordance with Penal Code Section 6030(f) and Movement and Transportation within the Welfare and Institutions Code Section 222. ☒ ☐ ☐ Facility Policy Statement 1359 SAFETY ROOM PROCEDURES APEX does not utilize a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Not Applicable nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; (2) provide for approval of the facility manager, or Not Applicable designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision Not Applicable and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Not Applicable ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Not Applicable where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for Not Applicable placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be 1645 Safety Rooms- Policy Statement ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less Not Applicable restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Not Applicable punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it Not Applicable compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety Not Applicable room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 25 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) return the youth to general population. ☐ ☐ ☒ Not Applicable (2) consult with mental health or medical staff, ☐ ☐ ☒ Not Applicable (3) develop an individualized plan that includes the Not Applicable goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended Not Applicable beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 1457 Searches The facility administrator shall develop and implement written policies and procedures governing the search of Review of the policy and procedure manual youth, the facility, and visitors. Policies and procedures ☒ ☐ ☐ revealed compliance with this regulation. All shall provide that: strip searches must be authorized by the administration prior to being performed. APEX has not conducted a strip search this inspection cycle. (a) Searches shall be conducted to ensure the safety 1457 Searches – Policy and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that 1457 Searches – Policy preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 1457 Searches – Policy ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be 1457 Searches - Policy ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only 1457 Searches be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific Strip Searches and Body Cavity Searches ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 1457 Searches comply with Section 1352.5. ☒ ☐ ☐ Strip Searches (g) Cross-gender pat-down searches and strip searches 1457 Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 26 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth The facility administrator shall develop and implement We reviewed a total of four (4) grievances written policies and procedures whereby any youth may from APEX. Review of the documentation appeal and have resolved grievances relating to any provided, and the policy and procedure condition of confinement, including but not limited to manual revealed compliance with this health care services, classification decisions, program regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or However technical assistance was provided violations of the nondiscrimination policy. There shall be ☒ ☐ ☐ with regards to the grievance form. We no time limit on filing grievances. Policies and discussed concerns with the form with the procedures shall include provisions whereby the facility administration and suggested removing “date manager ensures: assigned to Supervisor” from the form. To ensure ongoing compliance with this regulation the grievance form was revised, and the new grievance form was implemented during the inspection process. (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response to 1650 Grievance – Youth grievances within three (3) business days, grievances that relate to health and safety issues must be Grievance Procedure ☒ ☐ ☐ addressed immediately; The grievance form was revised to ensure ongoing compliance with this regulation. (1) The youth may elect to be present to explain 1650 Grievance – Youth his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to Grievance Procedure the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the Grievance Procedure grievance; (g) resolution of the grievance must occur within ten (10) 1650 Grievance – Youth business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; Grievance Procedure ☒ ☐ ☐ and, The grievance form was revised to ensure ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external 1650 Grievance – Youth methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Grievance Procedure 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 27 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Whether or not associated with a grievance, concerns 1650 Grievance – Youth of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Grievance Procedure policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 1655 Incident Reporting, Investigation, and Report Writing A written report of all incidents which result in physical harm, use-of-force, serious threat of physical harm, or We reviewed ten (10) incident reports from death of an employee, youth or other person(s) shall be ☒ ☐ ☐ APEX. Review of the documentation maintained. Such written record shall be prepared by the provided revealed compliance with this staff and submitted to the facility manager by the end of regulation. the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT 1660 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Per policy, force will not be used to obtain a (a) Pursuant to Penal Code Section 298.1 authorized DNA sample, unless specifically ordered by law enforcement, custodial, or corrections personnel the Court. including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of 1660 DNA Collection – Procedure reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by 1660 DNA Collection – Procedure efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written 1660 DNA Collection – Procedure authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell 1660 DNA Collection – Procedure extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 28 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM 1705 Redwood School Program (a) School Programs Review of policy and procedures, youth and The County Board of Education shall provide for the staff interviews, and school daily schedules administration and operation of juvenile court schools in revealed compliance with this regulation. conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and School program evaluation completed by Joe coordination between educators and probation staff. Hammond and Marisa Gamboa of Fresno Culturally responsive and trauma-informed approaches County Superintendent of Schools on should be applied when providing instruction. Education December 15, 2022. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements 1705 Redwood School Program – Policy The facility school program shall comply with the State Statement Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education 1705 Redwood School Program – Policy program shall be free from discriminatory action. Staff Statement shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1705 Redwood School Program – Policy Education Code and include, but not be limited to, ☒ ☐ ☐ Statement courses required for high school graduation. (2) Information and preparation for the High School 1705 Redwood School Program – Procedure Equivalency Test as approved by the California Statement ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary 1705 Redwood School Program – Policy ☒ ☐ ☐ education and vocational opportunities. Statement (4) Administration of the High School Equivalency 1705 Redwood School Program – Procedure Tests as approved by the California Department of ☒ ☐ ☐ Statement Education, shall be made available when possible. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 29 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Supplemental instruction shall be afforded to youth 1705 Redwood School Program – Procedure who do not demonstrate sufficient progress towards ☒ ☐ ☐ Statement grade level standards. (6) The minimum school day shall be consistent with 1705 Redwood School Program – Procedure State Education Code Requirements for juvenile court Statement schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless 1705 Redwood School Program – Procedure of classification, housing, security status, disciplinary Statement or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1705 Redwood School Program – Procedure (1) Positive behavior management will be Statement implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 1705 Redwood School Program – Procedure decisions made by probation staff that may affect the ☒ ☐ ☐ Statement educational programming of students. (3) Except as otherwise provided by the State 1705 Redwood School Program – Procedure Education Code, expulsion/suspension from school Statement shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1705 Redwood School Program – Procedure education staff will develop policies and procedures Statement ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1705 Redwood School Program – Procedure (1) State and federal laws and regulations shall be Statement observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 1705 Redwood School Program – Procedure afforded an educational program that addresses their Statement language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1705 Redwood School Program – Procedure (1) Youth shall be interviewed after admittance and a Statement ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 30 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) School progress/school history; 1705 Redwood School Program – Procedure ☒ ☐ ☐ Statement (B) Home Language Survey and the results of the 1705 Redwood School Program – Procedure ☒ ☐ ☐ State Test used for English language proficiency; Statement (C) Needs and services of special populations as 1705 Redwood School Program – Procedure defined by the State Education Code, including but ☒ ☐ ☐ Statement not limited to, students with special needs. (D) Discipline problems. 1705 Redwood School Program – Procedure ☒ ☐ ☐ Statement (2) Youth will be immediately enrolled in school. 1705 Redwood School Program – Procedure Educational staff shall conduct an assessment to Statement determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1705 Redwood School Program – Procedure education plan shall be developed for each youth ☒ ☐ ☐ Statement within five school days. (4) Upon enrollment, education staff shall comply with 1705 Redwood School Program – Procedure the State Education Code and request the youth's Statement records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1705 Redwood School Program – Procedure (1) The complete facility educational record of the Statement youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall 1705 Redwood School Program – Procedure provide appropriate credit (full or partial) for course Statement ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1705 Redwood School Program – Procedure (1) The Superintendent of Schools and the Chief Statement Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1705 Redwood School Program – Procedure (1) The school and facility administrator should, Statement whenever possible, collaborate with local post- secondary education providers to facilitate access to APEX offers post-secondary education educational and vocational opportunities for youth that opportunities for those interested as well as considers the use of technology to implement these vocational and behavioral health programs programs. for youth who have graduated. APEX ☒ ☐ ☐ partners with Bakersfield College/Rising Scholar Network and offers classes through the Prison Education Project. During the inspection process, technical assistance was provided regarding ensuring high school graduates are always out of their room during school times. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 31 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs, and Exercise EXERCISE. The facility administrator shall develop and implement Review of the documentation provided, and written policies and procedures for programs, ☒ ☐ ☐ the policy and procedure manual revealed recreation, and exercise for all youth. The intent is to compliance with this regulation. minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs, and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Procedure Statement ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Recreation, Programs, and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ Procedure Statement represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1710 Recreation, Programs, and Exercise be posted in the living units. Procedure Statement ☒ ☐ ☐ A walkthrough of the facility during the inspection revealed program schedules are posted within each housing unit. There will be a written annual review of the programs, Annual review completed by John Sanchez, recreation, and exercise by the responsible agency to Probation Division Director on 10/17/2022. ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the 1710 Recreation, Programs, and Exercise opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Programs evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- Review of RAP Structured Programming for social interventions and activities designed to reduce the months of January, February, and March recidivism. These programs should be based on the 2023 revealed compliance with this youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ regulation. and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 32 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; 1710 Recreation, Programs, and Exercise (2) Management of Stress and Trauma; (3) Anger Management; Programs 1-18 (4) Conflict Resolution; (5) Juvenile Justice System; APEX contract with Behavioral Health and (6) Trauma-related interventions; Recovery Services to provide EBPs, (7) Victim Awareness; counseling and casework services for youth (8) Self-Improvement; committed to the program. (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity 1710 Recreation, Programs, and Exercise for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreation entertainment. Activities shall be supervised and include ☒ ☐ ☐ orientation and may include coaching of youth. Review of Unit Shift Reports for the months of January 2023, February 2023, and March 2023 revealed compliance with this regulation. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs, and Exercise opportunity for at least one hour of large muscle activity each day. Procedure Statement ☒ ☐ ☐ Review of Unit Shift Reports for the months of January 2023, February 2023, and March 2023 revealed compliance with this regulation. The administrator/manager may suspend, for a period 1710 Recreation, Programs, and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ Procedure Statement the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 1715 Religious Program The facility administrator shall provide access to religious Review of the daily schedule revealed youth services and/or religious counseling at least once each can participate in alternative programming week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ during the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: 1715 Religious Program – Procedure (a) opportunity for religious services and practices; ☒ ☐ ☐ Statement 1715 Religious Program – Procedure (b) availability of clergy; and, ☒ ☐ ☐ Statement 1715 Religious Program – Procedure (c) availability of religious diets. ☒ ☐ ☐ Statement 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 33 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1373 WORK PROGRAM 1720 Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING 1725 Visiting The facility administrator shall develop and implement Review of policy and procedures and APEX written policies and procedures for visiting, that include visitation logs revealed compliance with this provisions for special visits. Youth shall be allowed to regulation. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to 1725 Visiting- Procedure the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours 1725 Visiting- Procedure per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 1725 Visiting- Procedure minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 1725 Visiting- Procedure alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to youths but not as a replacement for in-person visits. 1375 CORRESPONDENCE 1730 Correspondence The facility administrator shall develop and implement Staff and youth interviewed as well as a written policies and procedures for correspondence ☒ ☐ ☐ review of policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth 1730 Correspondence- Policy Statement ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ 1730 Correspondence- Policy Statement (c) youth may correspond confidentially with state and 1730 Correspondence- Policy Statement 4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 34 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) incoming and outgoing mail, other than that described 1730 Correspondence- Policy Statements 2 in (c), may be read by staff only when there is reasonable and 3 ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1735 Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ Interviews with youth and staff revealed and implement written policies and procedures to provide compliance with this regulation. youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 1740 Access to Legal Services The facility administrator shall develop written procedures ☒ ☐ ☐ Interviews of youth and staff revealed to ensure the right of youth to have access to the courts compliance with this regulation. and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 1740 Access to Legal Services- Purpose 1 ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; 1740 Access to Legal Services- Purpose 2 ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and 1740 Access to Legal Services- Purpose 3 ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE 1800 Discipline- Policy Statement The facility administrator shall develop and implement Review of the policy and procedures, and the written policies and procedures for the discipline of youth documentation revealed compliance with this that shall promote acceptable behavior; including the use regulation. of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ 1800 Discipline- Policy Statement 1 (b) daily shower, access to drinking fountain, toilet and 1800 Discipline- Policy Statement 2 ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ 1800 Discipline- Policy Statement 3 (d) contact with parent or attorney; ☒ ☐ ☐ 1800 Discipline- Policy Statement 4 (e) exercise; ☒ ☐ ☐ 1800 Discipline- Policy Statement 10 (f) medical services and counseling; ☒ ☐ ☐ 1800 Discipline- Policy Statement 6 (g) religious services; ☒ ☐ ☐ 1800 Discipline- Policy Statement 5 (h) clean and sanitary living conditions; ☒ ☐ ☐ 1800 Discipline- Policy Statement 7 (i) the right to send and receive mail; ☒ ☐ ☐ 1800 Discipline- Policy Statement 8 (j) education; and, ☒ ☐ ☐ 1800 Discipline- Policy Statement 9 (k) rehabilitative programming. ☒ ☐ ☐ 1800 Discipline- Policy Statement 11 The facility administrator shall establish rules of conduct 1800 Discipline- Policy Statement and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS 1805 Discipline Process The facility administrator shall develop and implement ☒ ☐ ☐ Review of the policy and procedures, and the written policies and procedures for the administration of documentation revealed compliance with this discipline which shall include, but not be limited to: regulation. (a) designation of personnel authorized to impose 1805 Discipline Process- Procedure ☒ ☐ ☐ discipline for violation of rules; Statement 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 35 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) prohibiting discipline to be delegated to any youth; 1805 Discipline Process- Procedure ☒ ☐ ☐ Statement (c) definition of major and minor rule violations and their 1805 Discipline Process- Procedure ☒ ☐ ☐ consequences, and due process requirements; Statement (d) trauma-informed approaches and positive behavior 1805 Discipline Process- Policy Statement ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by 1805 Discipline Process- Procedure counseling, advising the youth of expected conduct Statement imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall 1810 Due process be documented and require the following: We reviewed six (6) Notification of Major Corrective Action (NOMCA) forms from ☒ ☐ ☐ APEX. Review of the policy and procedures, and the documentation revealed compliance with this regulation. 1810 Due process- Elements of due process (1) written notice of violation prior to a hearing; ☒ ☐ ☐ are as follows: 1 (2) accommodations provided to youth with 1810 Due process- Elements of due process disabilities, limited literacy, and English language ☒ ☐ ☐ are as follows: 2 learners; (3) hearing by a person who is not a party to the 1810 Due process- Elements of due process ☒ ☐ ☐ incident; are as follows: 3 (4) opportunity for the youth to be heard, present 1810 Due process- Elements of due process ☒ ☐ ☐ evidence and testimony; are as follows: 4 (5) provision for youth to be assisted by staff in the 1810 Due process- Elements of due process ☒ ☐ ☐ hearing process; are as follows: 5 1810 Due process- Elements of due process (6) provision for administrative review. ☒ ☐ ☐ are as follows: 7 (g) violations that result in a removal from camp or 1805 Discipline Process- Procedure commitment program, but not a return to court, will Statement ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE 1910 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in Review of the policy and procedure manual cooperation with the facility administrator and the local revealed compliance with this regulation. health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 1910 Management of Communicable (a) Intake health screening procedures; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (b) Identification of relevant symptoms; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (c) Referral for medical evaluation; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (d) Treatment responsibilities during detention; ☒ ☐ ☐ Diseases- Procedure 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 36 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1910 Management of Communicable (e) Coordination with public and private community- ☒ ☐ ☐ Diseases- Procedure based resources for follow-up treatment; 1910 Management of Communicable (f) Applicable reporting requirements; and, ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Diseases- Procedure The policies and procedures shall be updated as 1910 Management of Communicable necessary to reflect communicable disease priorities Diseases- Procedure ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES 1933 Request for Health Care Services (EXCERPT) Review of the policy and procedure manual The health administrator, in cooperation with the facility revealed compliance with this regulation. administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for It should be noted that a medical locked box emergency and non-emergency medical, dental and for youth to confidentially request medical or behavioral/mental health care services. behavioral health services is located within each housing unit. 1480 STANDARD FACILTY CLOTHING ISSUE 2110 Clothing – Clothing Issue The youth’s personal clothing, undergarments and Review of the policy and procedure manual footwear may be substituted for the institutional clothing ☒ ☐ ☐ revealed compliance with this regulation. and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily 2110 Clothing – Clothing Issue ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing 2110 Clothing – Clothing Issue ☒ ☐ ☐ for youth shall consist of but not be limited to: 2110 Clothing – Clothing Issue #2 (1) Socks and serviceable footwear; ☒ ☐ ☐ 2110 Clothing – Clothing Issue (2) Outer garments; ☒ ☐ ☐ (3) New non-disposable underwear which shall 2110 Clothing – Clothing Issue remain with the youth throughout their stay, and; Interviews with youth and staff revealed ☒ ☐ ☐ youth are assigned a minimum of three pairs of new non-disposable underwear, which remains with the youth throughout their stay. (4) Undergarments, that are freshly laundered and 2110 Clothing – Clothing Issue ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by 2110 Clothing – Laundry local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. 2110 Clothing – Clothing Issue ☒ ☐ ☐ 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 37 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1482 CLOTHING EXCHANGE 2110 Clothing – Clothing Exchange The facility administrator shall develop and implement Review of the policy and procedure manual written policies and site-specific procedures for the revealed compliance with this regulation. cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S 1600 Intake Procedures PERSONAL CLOTHING Procedures for dealing with Vermin and Eco- There shall be written policies and site-specific Parasite Infested Clothing 1-5 procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ Review of the policy and procedure manual of vermin and ecto-parasites in all youth’s personal revealed compliance with this regulation. clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS 2105 Personal Care – Issuing Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility Review of the policy and procedure manual administrator for the availability of personal hygiene ☒ ☐ ☐ revealed compliance with this regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; 2105 Personal Care – Issuing Personal Care (a) Toothbrush; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (b) Toothpaste; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (c) Soap; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (d) Comb; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (e) Shaving implements; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (f) Deodorant; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (g) Lotion; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (h) Shampoo; and, ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (i) Post-shower conditioning hair products. ☒ ☐ ☐ Items Youth shall not be required to share any personal care 2105 Personal Care – Issuing Personal Care items listed in items (a) through (d). Liquid soap Items provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 38 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1486 PERSONAL HYGIENE 2105 Personal Care - Hygiene There shall be written policies and site specific Review of the policy and procedure manual procedures developed and implemented by the facility revealed compliance with this regulation. administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING 2105 Personal Care - Shaving Youth shall have access to a razor daily, unless their Youths can shave daily if needed. appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ Review of the policy and procedure manual opportunity to shave face and body hair. The facility revealed compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) 2105 Personal Care – Hair Care Hair care services shall be available in all juvenile Haircare Guidelines 1-5 facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each Youths are offered haircuts once per month. haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE 2100 Personal Hygiene, Clothing, and Linen, and 2115 Linen and Mattress Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living Review of the policy and procedure manual area who is expected to remain overnight, shall include, ☒ ☐ ☐ revealed compliance with this regulation. but not be limited to: (a) One mattress or mattress-pillow combination which 2100 Personal Hygiene, Clothing, and Linen, meets the requirements of Section 1502 of these ☒ ☐ ☐ and 2115 Linen and Mattress regulations; (b) One pillow and a pillow case unless provided for in 2100 Personal Hygiene, Clothing, and Linen, (a) above; ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (d) One towel; and, ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (e) One blanket or more, up on request ☒ ☐ ☐ and 2115 Linen and Mattress 1501 BEDDING LINEN EXCHANGE 2115 Linen and Mattress The facility administrator shall develop and implement Review of the policy and procedure manual site specific written policies and procedures for the revealed compliance with this regulation. scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as It should be noted that written procedures for sheets, mattress covers, pillow cases and towels shall the scheduled exchanges are posted in each be exchanged for clean replacement at least once each housing unit. week. The covering blanket shall be cleaned or laundered 2115 Linen and Mattress ☒ ☐ ☐ once a month. 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 39 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1510 FACILITY SANITATION, SAFETY AND 2200 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Review of the policy and procedure manual written policies and site-specific procedures for the revealed compliance with this regulation. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 40 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violatio Section 300 of the Welfare and Institutions Code (WIC) n are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☒ ☐ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violatio n Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violatio n Adult inmates from an adult facility (e.g. inmate workers ☐ ☒ ☐ or “Scared Straight” programs) are not allowed in the Violatio facility in a manner that allows contact with minors. n 7153 Kern Secure Youth Treatment Facility SYTF PRO 23-24 Page 41 of 41 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7148 7153 FACILITY: Larry J. Rhoades Crossroads Facility (Camp) TYPE: Camp RC: 80 Kern Secure Youth Treatment Facility (SYTF) SYTF 40 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 21, 2023 ROOMS EACH ROOM Each FIXTURES* Room Size (L x W x H) COMMENTS Unit Room Applicable # Total or Square/Cubic Designation Type Standards Rooms RC # Feet RC T U W F S Beds Intake Holding 1998 2 0 0 8'0" x 10'0" 0 0 0 Bench 6'. Toilet room adjacent. Medical Unit Exam 1998 1 0 0 14'5" x 10'6" 1 Housing Units A & B Holding 1998 2 0 0 7'5" x 9'6" 1 1 1 Bench 7'5". Less 3 sq. ft. chase. Dayroom 1998 2 0 0 45'7" x 34'1" 1 2 4 Less 8'8" x 9'0" for control station. Mezzanine Single 1998 10 1 1 10 6'6" x 10'9" 1 1 1 Less 3 sq. ft. chase. Single 1998 2 1 1 2 8'2" x 10'9" 1 1 1 Accessible cell. Less 3 sq. ft. chase. 13'2" x 10'9" - Double 1998 4 2 2 8 1 1 Less 3 sq. ft. chase. (6'4" x 6'4" / 2) Note: 2023-2024 inspection cycle – At the time of the inspection Sequoia A and B wing were used to house Camp youth. Mezzanine Single 1998 10 1 1 10 6'6" x 10'9" 1 1 1 Less 3 sq. ft. chase. Single 1998 2 1 1 2 8'2" x 10'9" 1 1 1 Accessible cell. Less 3 sq. ft. chase. 13'2" x 10'9" - Double 1998 4 2 2 8 1 1 1 Less 3 sq. ft. chase. (6'4" x 6'4" / 2) Note: *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7148 7153 Kern Probation CAMP SYTF LASE 23-24 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Each FIXTURES* Room Size (L x W x H) COMMENTS Unit Room Applicable # Total or Square/Cubic Designation Type Standards Rooms RC # Feet RC T U W F S Beds Housing Units C & D – At the time of the inspection did not house youth. Unit D, however, was utilized as the youth game room. Holding 1998 2 0 0 7'6" x 9'5" 1 1 1 Bench 7'6". Less 3 sq. ft. chase. Dayroom 1998 2 0 0 45'7" x 34'1" 1 2 4 Less 8'8" x 9'0" for control station. Single 1998 10 1 1 10 6'6" x 10'9" 1 1 1 Less 3 sq. ft. chase. Single 1998 2 1 1 2 8'2" x 10'9" 1 1 1 Accessible cell. Less 3 sq. ft. chase. 13'2" x 10'9" - Double 1998 4 2 2 8 1 1 1 Less 3 sq. ft. chase. (6'4" x 6'4" / 2) Mezzanine Single 1998 10 1 1 10 6'6" x 10'9" 1 1 1 Less 3 sq. ft. chase. Single 1998 2 1 1 2 8'2" x 10'9" 1 1 1 Accessible cell. Less 3 sq. ft. chase. 13'2" x 10'9" - Double 1998 4 2 2 8 1 1 1 Less 3 sq. ft. chase. (6'4" x 6'4" / 2) Housing Units E & F Holding 1998 1 0 0 1 1 1 7'5"x9'6"/Bench 7'5"/less 4 sq. ft. chase Safety 1998 1 0 0 (1) 7'8" x 9'5" Less 4 sq. ft. chase. In-floor toilet. Dayroom 1998 2 0 0 45'7" x 34'1" 1 2 4 Less 8'8" x 9'0" for control station. Single 1998 10 1 1 10 6'6" x 10'9" 1 1 1 Less 3 sq. ft. chase. Single 1998 2 1 1 2 8'2" x 10'9" 1 1 1 Accessible cell. Less 3 sq. ft. chase. 13'2" x 10'9" - Double 1998 4 2 2 8 1 1 1 Less 3 sq. ft. chase. (6'4" x 6'4" / 2) Mezzanine Single 1998 10 1 1 10 6'6" x 10'9" 1 1 1 Less 3 sq. ft. chase. Single 1998 2 1 1 2 8'2" x 10'9" 1 1 1 Accessible cell. Less 3 sq. ft. chase. 13'2" x 10'9" - Double 1998 4 2 2 8 1 1 1 Less 3 sq. ft. chase. (6'4" x 6'4" / 2) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7148 7153 Kern Probation CAMP SYTF LASE 23-24 - 2 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Each FIXTURES* Room Size (L x W x H) COMMENTS Unit Room Applicable # Total or Square/Cubic Designation Type Standards Rooms RC # Feet RC T U W F S Beds Note: The original Crossroads program (#7150) was located at 1809 Ridge Road. 2023-2024 inspection cycle - At the time of the inspection Yosemite E and F wings were used to house the APEX program (Secure Track Youth). F wing housed DJJ returnees. Comments: No changes to the facility during the 2023-2024 inspection cycle. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7148 7153 Kern Probation CAMP SYTF LASE 23-24 - 3 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7148 7153 FACILITY NAME: Larry J. Rhoades Crossroads Facility (Camp) FACILITY TYPE: Camp Kern Secure Youth Treatment Facility (SYTF) SYTF APPLICABLE REGULATIONS (Check All That 4/98: X 2001: 2003: OTHER: Apply): FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 21, 2023 Comments: No changes to the facility during the 2023-2024 inspection cycle. TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of X minors pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X Provides staff access to hot and cold running water X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as X specified in these regulations 98: Provides access to a toilet, washbasin and 1998 regulations. drinking fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and drinking X fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required 1998 regulations. X Natural Light (1.3) Visual access to natural light is provided in locked X sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. 7148 7153 Kern Probation CAMP SYTF PHY 23-24 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located X only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) Federally funded project. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other X access to these fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 1998 regulations. Ceiling height 9'7". 98: Minimum of 63 square feet of floor area and a X clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches. 03: Outward swinging or lateral sliding door required X Double Occupancy Sleeping Rooms (1.8) Ceiling height 9'7". Minimum of 100 square feet floor area, a clear ceiling X height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches 03: Outward swinging or lateral sliding door required 1998 regulations. X Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory X size of 200 square feet and a minimum clear ceiling height of eight feet. 7148 7153 Kern Probation CAMP SYTF PHY 23-24 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS In JHs and camps, dormitories are designed for no X fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than X 30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square X feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Physical Activity and Recreation Spaces (NA 1998 regulations. The rated capacity is 120 SPJH; 1.11) minors. 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated X indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a X minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space 7148 7153 Kern Probation CAMP SYTF PHY 23-24 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and X of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single X dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. X Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for X every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square E 114 & 121 – 32' x 27'3" + 2'5" x 6'5" = 887 feet of floor space for the teacher's desk and work sq. ft. area, and a minimum of 28 square feet floor space E 131 – 33' x 26'3" + 2'6" x 10'1" = 891 sq. ft. per minor. X E 133 – 26'6" x 32' = 848 sq. ft. E 134 – 27'6" x 32' + 2'5" x 7'1" = 897 sq. ft. E 141 – 26'7" x 32' + 2'5" x 7'1" = 867 sq. ft. There is a communication system in each classroom that allows for immediate response to emergencies. X Safety Room (1.13) X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor X Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a X view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these X regulations Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the X room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. X Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations X that is used for no other purpose; 7148 7153 Kern Probation CAMP SYTF PHY 23-24 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no X single dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. 1998 regulations. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Dining is in shifts. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual X barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) Warehouse and various areas throughout the compound. There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies X and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of X secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) Various designated locations. There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing X apparatus, wire and bar cutters, emergency lights, etc. 7148 7153 Kern Probation CAMP SYTF PHY 23-24 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Janitor Closet (1.21) There is at least one securely lockable janitorial X closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single X and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to X maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Interview rooms in housing 6'11" x 9'5". Interview room in medical 10'7" x 8'. X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished X interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. X Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a minimum X clear ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors X 7148 7153 Kern Probation CAMP SYTF PHY 23-24 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. X One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 X in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff X in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the X bubbler. Showers (2.4) Showers provide tempered water and are available X on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without Shower privacy is provided. mitigating staff's ability to supervise. X Beds (2.5) Beds 6'6" x 2'6" or 8'2" x 2'6". Beds are at least 30 inches wide and 76 long and are X of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. X Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, X single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. X Padding (2.7) Padding in safety rooms covers the floor, door and X walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. 7148 7153 Kern Probation CAMP SYTF PHY 23-24 - 7 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal X (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded X surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is X allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security X perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. X Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) 1998 regulations. (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7148 7153 Kern Probation CAMP SYTF PHY 23-24 - 8 - J456 PHY 98 01 03.dot (10/03) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7149 FACILITY NAME: Camp Erwin Owen (CO) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Jeremy Roberts, Probation Division Director; Brian Gaona, Assistant Division Director; Sheila Guhl, Registered Nurse; Sharon Banorden, CMFT; John Merkle, Special Education Teacher; Karina Osorio, Youth Service Officer (YSO); Victoria Gomez, Youth Service Officer; Amanda Thomas, School Principal; FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 16, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF All local inspections were completed for the BUILDING AND GROUNDS 2023-2024 inspection cycle. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ Completed on 4/14/2023 by Michael Jackson documented inspection and evaluation from the and Nick Ross, Building Inspector Specialist following: C. (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed on 5/24/2023 by Brandon Taylor. clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Environmental completed 4/4/23. Health and Safety Code Section 101045; ☒ ☐ ☐ Nutritional completed 5/10/23. Medical/Mental Health completed 4/4/23. (d) county superintendent of schools on the adequacy of School program evaluation completed by educational services and facilities as required in Section Marisa Gamboa and Joe Hammond of ☒ ☐ ☐ 1370; Fresno County Superintendent of Schools on 12/14/22. (e) juvenile court as required by Section 209 of the Completed on 5/6/2023 by Judge Susan Gill. ☒ ☐ ☐ Welfare and Institutions Code; and, (f) the Juvenile Justice Commission as required by Completed by Jaime Henderson, Section 229 of the Welfare and Institutions Code or Commission Chair on 5/6/2023. ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS 1100 Staffing and Recruitment BSCC Note: Compliance with this section is determined The elements of this regulation are covered by receipt of the Chief Probation Officer’s certification in Chief TR Merickel’s letter, dated 9/19/22. letter confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ 1100 Staffing and Recruitment In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and Qualifications 1-4 employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 1 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Employee Qualifications 1100 Staffing and Recruitment Each facility shall: (1) recruit and hire employees who possess Qualifications 1 ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical 1100 Staffing and Recruitment examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ Qualifications 2 childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 1100 Staffing and Recruitment and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and Qualifications 5 (4) conduct a criminal records review, on each new 1100 Staffing and Recruitment employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Qualifications 3-4 Code. (c) Contract personnel, volunteers, and other non- 1100 Staffing and Recruitment employees of the facility, who may be present at the facility, shall have such clearance and qualifications as Qualifications ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 1205 Staffing and Scheduling Procedures Each juvenile facility shall: Policy Statement (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of youth including safety check records, grievances, and staff, and meet established standards and ☒ ☐ ☐ disciplinary actions, incident reports, shift regulations; schedules, and rosters. A review of these documents revealed compliance with this regulation. (b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty absent exigent circumstances; At the time of inspection staffing budgeted positions consisted of: • 1 Probation Division Director • 1 Assistant Probation Division Director • 1 Deputy Probation Officer III/Duty Supervisor (vacant) ☒ ☐ ☐ • 12 Senior Youth Service Officers (YSO) • 28 Youth Service Officer I/II (9 vacant) • 7 Re-Entry, ADA, Programming (RAP) Officers (1 vacant) • 7 Extra-Help Staff We found no indication that staffing was insufficient at the time of the inspection. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 2 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 ☒ ☐ ☐ The Duty Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course Policy 2 and PC 832 training; ☒ ☐ ☐ A Duty Supervisor is assigned to each shift. In the Duty Supervisor’s absence, a trained YSO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. (e) have at least one staff member present on each living 1205 Staffing and Scheduling Procedures unit whenever there are youth in the living unit; ☒ ☐ ☐ Policy 3 (f) have sufficient food service personnel relative to the Adequate kitchen staff is present. number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building maintenance, supervision staff are not distracted by support transportation, control room, facility security and other duties. support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments to meet special ☒ ☐ ☐ regulation. program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Not Applicable room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Not Applicable members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not Applicable duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 3 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other Not Applicable duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Not Applicable room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Not Applicable members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not Applicable duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other Not Applicable duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Procedure Statement. duty for each 15 youth in the camp population; ☒ ☐ ☐ CO’s population at the time of the inspection was 22 male youths. A review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their 1205 Staffing and Scheduling Procedures room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each Procedure Statement. 30 youth present in the facility; (C) at least two wide-awake youth supervision staff 1205 Staffing and Scheduling Procedures members on duty at all times, regardless of the number of youth in residence, unless Procedure Statement. ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on 1205 Staffing and Scheduling Procedures duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; Policy 4. (E) in addition to the minimum staff to youth ratio 1205 Staffing and Scheduling Procedures required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 4 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (F) personnel with primary responsibility for other 1205 Staffing and Scheduling Procedures duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION 1400 Training Policies and 1405 Child/Youth AND TRAINING Supervision Staff Training (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ Procedure 1. supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (2) scope of decisions they shall make; ☒ ☐ ☐ Procedure 2. 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (3) the identity of their supervisor; ☒ ☐ ☐ Procedure 3. (4) the identity of persons who are responsible to 1400 Training Policies and 1405 Child/Youth them; Supervision Staff Training ☒ ☐ ☐ Procedure 4. (5) persons to contact for decisions that are beyond 1400 Training Policies and 1405 Child/Youth their responsibility; and Supervision Staff Training ☒ ☐ ☐ Procedure 5. (6) ethical responsibilities. 1400 Training Policies and 1405 Child/Youth Supervision Staff Training ☒ ☐ ☐ Procedure 6. (b) Prior to assuming any responsibility for the 1400 Training Policies and 1405 Child/Youth supervision of youth, each youth supervision staff Supervision Staff Training member shall receive a minimum of 40 hours of facility- specific orientation, including: ☒ ☐ ☐ All new full-time and extra-help employees receive 80 hours of Introductory Training. This far exceeds the minimum required 40 hours of training for this regulation. 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (1) individual and group supervision techniques; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 1 1400 Training Policies and 1405 Child/Youth (2) regulations and policies relating to discipline and Supervision Staff Training rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; Juvenile Hall Administrative Manual Review Topics 2 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 3 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (4) suicide prevention and response to suicide ☒ ☐ ☐ attempts Juvenile Hall Administrative Manual Review Topics 5 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 5 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (5) policies regarding use of force, de-escalation All facility staff participate in annual techniques, chemical agents, mechanical and ☒ ☐ ☐ Defensive Tactics training. physical restraints; Juvenile Hall Administrative Manual Review Topics 4 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (6) review of policies and procedures referencing ☒ ☐ ☐ trauma and trauma-informed approaches; Juvenile Hall Administrative Manual Review Topics 14 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 6 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (8) routine security measures, including facility ☒ ☐ ☐ perimeter and grounds; Juvenile Hall Administrative Manual Review Topics 7 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (9) crisis intervention and mental health referrals to All use-of-force incidents are referred to the ☒ ☐ ☐ mental health services; Mental Health staff. Juvenile Hall Administrative Manual Review Topics 15 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (10) documentation; and ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 16 1400 Training Policies and 1405 Child/Youth Supervision Staff Training (11) fire/life safety training ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 17 (c) Prior to assuming sole supervision of youth, each 1400 Training Policies and 1405 Child/Youth youth supervision staff member shall successfully Supervision Staff Training complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section A review of training documentation revealed ☒ ☐ ☐ 6035. compliance with this regulation. Juvenile Hall Administrative Manual Review Topics (d) Prior to exercising the powers of a peace officer youth 1400 Training Policies and 1405 Child/Youth supervision staff shall successfully complete training Supervision Staff Training pursuant to Section 830 et seq. of the Penal Code. ☒ ☐ ☐ Juvenile Hall Administrative Manual Review Topics 4 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 6 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1323 FIRE AND LIFE SAFETY 1410 Fire and Life Safety Plan Whenever there is a youth in a juvenile facility, there shall The on-site review indicates that all youth be at least one wide awake person on duty at all times ☒ ☐ ☐ supervisory staff receive site-specific life who meets the training standards established by the safety training during orientation. Also, all full- Board for general fire and life safety which relate time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL 1000 Policy and Procedure Manual All facility administrators shall develop, publish, and The County of Kern Juvenile Detention implement a manual of written policies and procedures Facility Policy, Procedures, and Operations that address, at a minimum, all regulations that are Manual was provided prior to the on-site applicable to the facility. Such a manual shall be made inspection. The manual was administratively available to all employees, reviewed by all employees, ☒ ☐ ☐ reviewed by Jeremy Roberts, Probation and shall be administratively reviewed at a minimum Division Director on 9/30/2022. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 1100 Staffing and Recruitment- communications and a description of job classifications; Organizational Chart ☒ ☐ ☐ 1105 Managers and Supervisors 1110 Line Staff Positions 1115 Service Staff Positions 1120 Office Staff Positions (b) responsibility of the probation department, purpose of 1000 Policy and Procedure Manual (b) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; 1105 Managers and Supervisors 1110 Line Staff Positions ☒ ☐ ☐ 1115 Service Staff Positions 1120 Office Staff Positions (d) initial orientation and training program for employees; ☒ ☐ ☐ 1000 Policy and Procedure Manual (d) (e) initial orientation, including safety and security issues 1000 Policy and Procedure Manual (e) and anti-discrimination policies, for support staff, contract ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and 1000 Policy and Procedure Manual (f) ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)1 (2) legal and proper care of youth; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)2 (3) maintenance of individual youth's records; ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)3 (4) supply of information to the juvenile court and 1000 Policy and Procedure Manual (f)4 ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ 1000 Policy and Procedure Manual (f)5 (g) ethical responsibilities; ☒ ☐ ☐ 1000 Policy and Procedure Manual (g) (h) trauma-informed approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (h) (i) culturally responsive approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (i) (j) gender responsive approaches; ☒ ☐ ☐ 1000 Policy and Procedure Manual (j) 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 7 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) a non-discrimination provision that provides that all 1000 Policy and Procedure Manual (k) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 1000 Policy and Procedure Manual (l) chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- 1000 Policy and Procedure Manual (m) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of 1000 Policy and Procedure Manual (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 1502 Fire and Life Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff We reviewed monthly fire safety inspections with two-year retention of the inspection record; from January 2023 to the date of our ☒ ☐ ☐ inspection. All inspections were completed and verified during this inspection. (c) fire prevention inspections as required by Health and Completed on 5/24/2023 by Brandon Taylor ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; 1505.1 Emergency Procedure Plan ☒ ☐ ☐ Basic Evacuation Procedures for All Units (e) documented fire drills not less than quarterly; CO continues to exceed this regulation by conducting fire drills weekly rather than ☒ ☐ ☐ quarterly. All fire drills were completed and verified during this inspection. (f) a written plan for the emergency housing of youth in 1505.1 Emergency Procedure Plan ☒ ☐ ☐ the case of fire; and, (g) development of a fire suppression pre-plan in 1502 Fire and Life Safety Plan ☒ ☐ ☐ cooperation with the local fire department. Fire Suppression Pre-Plan 1326 SECURITY REVIEW 1455 Security Each facility administrator shall develop policies and Most recent review: 9/30/2022 completed by procedures to annually review, evaluate, and document ☒ ☐ ☐ Probation Division Director Jeremy Roberts. security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 8 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1327 EMERGENCY PROCEDURES 1505 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ 1520 Escape 1510 Riot-Civil Disturbance (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ attack; 1509 Active Shooter and Terrorist Attack (c) fire and natural disasters; ☒ ☐ ☐ 1502 Fire 1505 Emergency Procedure (d) periodic testing of emergency equipment; ☒ ☐ ☐ Testing of Emergency Equipment 1505 Emergency Procedure (e) emergency evacuation of the facility; and ☒ ☐ ☐ Emergency/Disaster Evacuation Drills Per a memo by Jeremy Roberts, Probation (f) a program to provide all youth supervision staff Division Director, dated 9/30/2022, all staff ☒ ☐ ☐ with an annual review of emergency procedures. completed an annual review of the facility’s emergency procedures. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement We reviewed CO safety checks for the policy and procedures that provide for direct visual months of February, March, and April 2023. observation of youth at a minimum of every 15 minutes, CO continues to exceed this regulation by at random or varied intervals during hours when youth requiring visual checks of each youth for 10 are asleep or when youth are in their rooms, confined in minutes when a youth is on his bunk in the holding cells or confined to their bed in a dormitory. dormitory. Review of safety check documents Supervision is not replaced, but may be supplemented and policy and procedure manual reveals by, an audio/visual electronic surveillance system compliance with this regulation. Review of designed to detect overt, aggressive or assaultive ☒ ☐ ☐ safety checks also revealed they are being behavior and to summon aid in emergencies. All safety completed at random or varied intervals checks shall be documented with the actual time the throughout each shift. check is completed. We also reviewed live real-time safety checks at CO during the inspection walkthrough of the facility. All safety checks reviewed were in compliance with this regulation. 1329 SUICIDE PREVENTION PLAN 1523 Suicide Prevention Plan and Procedures The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, We reviewed three (3) suicide prevention shall plan and implement written policies and plan packets from CO. Review procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ documentation provided and review of the The plan shall consider the needs of youth experiencing policy and procedure manual revealed past or current trauma. Suicide prevention responses compliance with this regulation. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Youth supervision staff receive suicide 1322, Youth Supervision Staff Orientation, and Training prevention training as part of their initial ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. orientation and through the Juvenile Correctional Core training. (b) Screening, Identification Assessment and Youth Supervision staff (Intake officer) Precautionary Protocols administers the MAYSI questionnaire on ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at each youth booked into the facility. intake and as needed during detention. (2) All youth supervision staff who perform intake All Intake Officers are trained to administer processes shall be trained in screening youth for risk ☒ ☐ ☐ the MAYSI. of suicide. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 9 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) All youth who have been identified during the 1523 Suicide Prevention Plan and intake screening process to be at risk of suicide shall Procedures ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. Procedure Statement (4) Precautionary protocols shall be developed to 1523 Suicide Prevention Plan and ensure the youth’s safety pending the Procedures ☒ ☐ ☐ behavioral/mental health assessment. Procedure Statement (c) Referral process to behavioral/mental health staff for 1523 Suicide Prevention Plan and assessment and/or services. Procedures ☒ ☐ ☐ Procedure Statement (d) Procedures for monitoring of youth identified at risk 1523 Suicide Prevention Plan and for suicide. Procedures ☒ ☐ ☐ Policy Statement (d) (e) Safety Interventions 1523 Suicide Prevention Plan and (1) Procedures to address intervention protocols for Procedures ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: Policy Statement (e)1 (A) Housing consideration 1523 Suicide Prevention Plan and Procedures ☒ ☐ ☐ Policy Statement (e)1a (B) Treatment strategies including trauma- 1523 Suicide Prevention Plan and informed approaches Procedures ☒ ☐ ☐ Policy Statement (e)1b (2) Procedures to instruct youth supervision staff 1523 Suicide Prevention Plan and how to respond to youth who exhibit suicidal Procedures ☒ ☐ ☐ behaviors. Policy Statement (e)2 (f) Communication 1523 Suicide Prevention Plan and (1) The intake process shall include communication Procedures with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal Policy Statement (f)1 ideations, behaviors or attempts. (2) Procedures for clear and current information 1523 Suicide Prevention Plan and sharing about youth at risk for suicide with youth Procedures ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. Policy Statement (f)12 (g) Debriefing of Critical Incidents Related to Suicides or 1523 Suicide Prevention Plan and Attempts Procedures (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during Policy Statement (g)1 and after the critical incident. 1523 Suicide Prevention Plan and (2) Process for a debriefing event with affected Procedures ☒ ☐ ☐ staff. Policy Statement (g)2 (3) Process for a debriefing event with affected 1523 Suicide Prevention Plan and youth. Procedures ☒ ☐ ☐ Policy Statement (g)3 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 10 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Documentation 1523 Suicide Prevention Plan and (1) Documentation processes shall be developed to Procedures ☒ ☐ ☐ ensure compliance with this regulation Policy Statement (h)1 Youth identified at risk for suicide shall not be denied the 1523 Suicide Prevention Plan and opportunity to participate in facility programs, services Procedures and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the Policy Statement ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 1300 Reporting of Legal Actions Each facility shall submit to the Board a letter of No legal actions were reported during this notification on each legal action, pertaining to conditions ☒ ☐ ☐ inspection cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY 1305 Death, Serious, Illness, or Injury while OF A YOUTH WHILE DETAINED Detained Procedure (1) Death of a Youth. (a) The facility administrator, in cooperation with No deaths are serious injuries/illnesses were the health administrator and the behavioral/mental reported during this inspection cycle. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while 1305 Death, Serious, Illness, or Injury while detained, which include notifications to necessary Detained 1(a) parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with 1305 Death, Serious, Illness, or Injury while the facility administrator, shall develop written Detained 1(b) policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to 1305 Death, Serious, Illness, or Injury while the Board a copy of the report submitted to the Detained Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Reporting Requirements Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth 1305 Death, Serious, Illness, or Injury while from the administrator, the Board may within 30 Detained calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ Review to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. 1305 Death, Serious, Illness, or Injury while (a) The facility administrator, in cooperation with Detained 2(a) the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 11 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1342 POPULATION ACCOUNTING 1310 Population Accounting and Juvenile Facility Capacity Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) 1310 Population Accounting and Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ CO - 125 total. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES 1600 Admittance Procedure The facility administrator shall develop and implement When youth are assigned to CO and written policies and procedures for admittance of youth transferred from the juvenile hall an that emphasize respectful and humane engagement admittance procedure for CO is initiated. We with youth, and reflect that the admission process may ☒ ☐ ☐ reviewed five (5) Youth Intake packets from be traumatic to youth who may have already CO. Review of the documentation provided, experienced trauma. Policies shall be trauma-informed, and the policy and procedure manual culturally relevant, and responsive to the language and revealed compliance with this regulation. literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: 1600 Admittance Procedure (1) Access to two free phone calls within one hour of ☒ ☐ ☐ admittance in accordance with the provisions of Procedure Statement Welfare and Institution Code Section 627; 1600.3 Admittance Procedure (2) Offer of a shower; ☒ ☐ ☐ Showers are not offered when the youth is transferred from the juvenile hall. The youth will shower at the regularly scheduled time. 1600 Admittance Procedure (3) Documented secure storage of personal ☒ ☐ ☐ belongings; Procedure Statement 1600 Admittance Procedure Meals are not offered when the youth is (4) Offer of food upon arrival; ☒ ☐ ☐ transferred from the juvenile hall. The youth will eat at the regularly scheduled time. Procedure Statement (5) Screening for physical and behavioral health 1600 Admittance Procedure and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; Policy Statement (6) Screening for physical and developmental 1600 Admittance Procedure disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; Policy Statement (7) Contact with Regional Center for the 1600 Admittance Procedure Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ Policy Statement developmental disability, pursuant to Section 1413; and, 1600 Admittance Procedure (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Policy Statement (b) juvenile hall administrators shall establish written 1600 Admittance Procedure criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. Policy Statement 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 12 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) juvenile camps and post-dispositional programs in 1600 Admittance Procedure juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform Procedure Statement ☒ ☐ ☐ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures 1600 Admittance Procedure that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. Procedure Statement 1350.5 SCREENING FOR THE RISK OF SEXUAL 1600 Admittance Procedure ABUSE Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement Every youth booked into the juvenile hall written policies and procedures to reduce the risk of receives a screening for the risk of sexual sexual abuse by or upon youth. The policy shall require abuse. However, when a youth is assigned to facility staff to assess each youth within 72 hours of a Camp program another screening for the admission based on the following information: risk of sexual abuse is completed. ☒ ☐ ☐ We reviewed five (5) Youth Kern County Human Trafficking (HT)/Commercially Sexually Exploited Children (CSEC) forms from CO. Review of the documentation provided, and the policy and procedure manual revealed compliance with this regulation. 1600 Admittance Procedure (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (a) (b) Gender nonconforming appearance or manner; or 1600 Admittance Procedure identification as lesbian, gay or bisexual, transgender, Screening for the Risk of Sexual Abuse (b) ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; 1600 Admittance Procedure (c) Current charges and offense history; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (c) 1600 Admittance Procedure (d) Age; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (d) 1600 Admittance Procedure (e) Level of emotional and cognitive development; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (e) 1600 Admittance Procedure (f) Physical size and stature; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (f) 1600 Admittance Procedure (g) Mental illness or mental disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (g) 1600 Admittance Procedure (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (h) 1600 Admittance Procedure (i) Physical disabilities; ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (i) 1600 Admittance Procedure (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Screening for the Risk of Sexual Abuse (j) (k) Any other specific information about the individual 1600 Admittance Procedure youth that may indicate heightened needs for Screening for the Risk of Sexual Abuse (k) ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through 1600 Admittance Procedure conversations with the youth during the admittance Screening for the Risk of Sexual Abuse process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 13 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall implement appropriate 1600 Admittance Procedure controls on the dissemination of information within the Screening for the Risk of Sexual Abuse facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 1615 Release Procedures The facility administrator shall develop and implement We reviewed five (5) Youth Release forms written policies and procedures for release of youth from ☒ ☐ ☐ from CO. Review of the documentation custody which provide for: provided, and the policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (b) return of personal clothing and valuables; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (d) notification to the facility health care provider in 1615 Release Procedures- Policy Statement accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 1615 Release Procedures- Policy Statement (f) notification of facility mental health personnel. ☒ ☐ ☐ 1615 Release Procedures- Policy Statement The facility administrator shall develop and implement 1615 Release Procedures policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry Procedure- Reentry, ADA, and Program ☒ ☐ ☐ services including, but not limited to, medical and (RAP) Unit Staff assist the youth with their behavioral health, education, probation supervision and transition back to the community. community-based services. The facility administrator shall develop and implement 1615.1 Temporary Releases written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION 1605 Classification The facility administrator shall develop and implement We reviewed five (5) Youth classification written policies and procedures on classification of youth forms from CO. Review of the documentation for the purpose of determining housing placement in the ☒ ☐ ☐ provided, and the policy and procedure facility. manual revealed compliance with this Such procedures shall: regulation. (a) provide for the safety of the youth, other youth, 1605 Classification – Policy Statement facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 1605 Classification – Policy Statement ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon 1605 Classification – Procedure Statement admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including 1605 Classification – Policy Statement provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 14 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provide that facility staff shall not separate youth 1605 Classification – Procedure Statement from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, 1605 Classification – Procedure Statement transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 1605.1 Transgender and Intersex Youth The facility administrator shall develop written policies A review of the documentation provided, the and procedures ensuring respectful and equitable ☒ ☐ ☐ policy and procedure manual, and the facility treatment of transgender and intersex youth. The Transgender and Intersex Youth form policies shall provide that: revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender 1605.1 Transgender and Intersex Youth identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the Procedures 3 youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 1605.1 Transgender and Intersex Youth themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ Procedures 5 clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that 1605.1 Transgender and Intersex Youth best meets their individual needs and promotes their safety and well-being. Staff may not automatically house Housing youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender 1605.1 Transgender and Intersex Youth and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and Medical treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and 1605.1 Transgender and Intersex Youth necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety Housing ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 1605.1 Transgender and Intersex Youth youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ Searches respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 15 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1353 ORIENTATION 1610 Orientation The facility administrator shall develop and implement Each youth assigned to a Camp program is written policies and procedures to orient a youth prior to provided with an orientation where rules, placement in a living area. Both written and verbal expectations, and program components are information shall be provided and supplemented with reviewed. We reviewed ten (10) Youth video orientation if feasible. Provision shall be made to Orientation packets from CO. Review of the provide accessible orientation information to all detained ☒ ☐ ☐ documentation provided, and the policy and youth including those with disabilities, limited literacy, or procedure manual revealed compliance with English language learners. Orientation shall include this regulation. information that addresses: Each youth is also provided a Youth Handbook during the orientation process. (a) facility rules including contraband and searches and 1610 Orientation- Purpose 1 ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions 1610 Orientation- Purpose 2 and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 1610 Orientation- Purpose 20 facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ 1610 Orientation- Purpose 4 (e) the existence of the grievance procedure, the steps 1610 Orientation- Purpose 3 that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the 1610 Orientation- Purpose 5 ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental 1610 Orientation- Purpose 6 ☒ ☐ ☐ health care; (h) access to education, religious services, and 1610 Orientation- Purpose 7 ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ 1610 Orientation- Purpose 9 (j) opportunity for personal hygiene and daily showers 1610 Orientation- Purpose 10 ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and 1610 Orientation- Purpose 11 ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and 1610 Orientation- Purpose 12 ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, 1610 Orientation- Purpose 13 ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ 1610 Orientation- Purpose 14 (o) emergencies including evacuation procedures; ☒ ☐ ☐ 1610 Orientation- Purpose 15 (p) non-discrimination policy and the right to be free from 1610 Orientation- Purpose 16 physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language 1610 Orientation- Purpose 17 ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, 1610 Orientation- Purpose 18 ☒ ☐ ☐ education, programming and work assignments; 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 16 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (s) a process for which parents/guardians receive 1610 Orientation- Purpose 19 information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 1610 Orientation- Purpose 20 15 Minimum Standards for Juvenile Facilities. Youth are advised of access to Title 15 in the ☒ ☐ ☐ Youth Handbook. Title 15 is available within each dormitory. 1354 SEPARATION 1620 Separation The facility administrator shall develop and implement At the time of the inspection, no CO youth written policies and procedures that address: had been separated from the normal CO ☒ ☐ ☐ program. A review of the policy and procedure manual revealed compliance with this regulation. (a) separation of youth for reasons that include, but are 1620 Separation- Policy Statement not be limited to, medical and mental health conditions, ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 1620 Separation- Policy Statement ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal 1620 Separation- Policy Statement privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 1620 Separation- Policy Statement ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 1620 Separation- Policy Statement separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 1620 Separation- Review of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and At the time of the inspection, no CO youth implement written policies and procedures addressing had been placed in room confinement. the confinement of youth in their room that are Review of the policy and procedure manual consistent with Welfare and Institutions Code Section revealed compliance with this regulation. 208.3. The placement of a youth in room confinement ☒ ☐ ☐ shall be accomplished in accordance with the following If a CO youth is deemed a safety and guidelines: security risk to the facility, they are transported back to the juvenile hall for housing purposes. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy Statement other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy Statement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 17 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Room confinement shall not be used to the extent 1620.1 Room Confinement- Policy Statement that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room statement ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 1620.1 Room Confinement- Procedure (1) Return the youth to general population. ☒ ☐ ☐ Statement 1 1620.1 Room Confinement- Procedure (2) Consult with mental health or medical staff. ☒ ☐ ☐ Statement 2 (3) Develop an individualized plan that includes the 1620.1 Room Confinement- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ Statement 3 the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: statement ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (A) Document the reasons for room confinement 1620.1 Room Confinement- Procedure and the basis for the extension, the date and time statement the youth was first placed in room confinement, and when he or she is eventually released from ☒ ☐ ☐ When a youth is separated from the group by room confinement. being placed in their room, the procedure is as follows: 4 (B) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to statement integrate the youth to general population. When a youth is separated from the group by ☒ ☐ ☐ being placed in their room, the procedure is as follows: 4 (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her designee statement every four hours thereafter. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy Statement single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 1620.1 Room Confinement- Policy Statement ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy Statement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy Statement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 18 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy Statement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN 1625 Assessment and Case Plans The facility administrator shall develop and implement We reviewed five (5) Case Plan update forms written policies and procedures for assessment and ☒ ☐ ☐ from CO. Review of documentation provided, case planning. and policy and procedure manual revealed compliance with this regulation. (a) Assessment: 1625 Assessment and Case Plans The assessment is based on information collected during the admission process with periodic review, Policy statement which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of During the intake process, the Youth Service substance abuse history, educational, vocational, Officer will complete the James G. Bowles counseling, behavioral health, consideration of known Juvenile Hall Initial Assessment form. history of trauma, and family strengths and needs. (b) Institutional Case Plan: 1625 Assessment and Case Plans (1) A case plan shall be developed for each youth Policy statement held for at least 30 days or more and created within 40 days of admission. ☒ ☐ ☐ After a youth has been detained for over 30 days a Youth Service Officer III will complete a Case Plan Update before 40 days of the youth’s admission. (2) The institutional plan shall include, but not be 1625 Assessment and Case Plans limited to, written documentation that provides: ☒ ☐ ☐ Procedure – Case Plan Update (A) objectives and time frame for the resolution of 1625 Assessment and Case Plans problems identified in the assessment; ☒ ☐ ☐ Procedure – Case Plan Update 1 (B) a plan for meeting the objectives that includes 1625 Assessment and Case Plans a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan Procedure – Case Plan Update 2 is implemented; (3) periodic evaluation of progress towards meeting 1625 Assessment and Case Plans the objectives, including periodic review and discussion of the plan with the youth; Procedure – Case Plan Update 3 ☒ ☐ ☐ CO youth Case Plans are reviewed bi-weekly while the youth is in custody. (4) a transition plan, the contents of which shall be 1625 Assessment and Case Plans subject to existing resources, shall be developed for ☒ ☐ ☐ post dispositional youth in accordance with Section Procedure – Case Plan Update 4 1351; and, 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 19 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) in as much as possible and if appropriate, the 1625 Assessment and Case Plans plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ Policy Statement and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES 1630 Counseling and Casework Services The facility administrator shall develop and implement CO contracts with Behavioral Health and written policies and procedures ensuring the availability Recovery Services to provide EBPs, of appropriate counseling and casework services for all counseling, and casework services for youth youth. Policies and procedures shall ensure: committed to the program. These agencies are on-site at the facility. Review of the documentation provided, and the policy and ☒ ☐ ☐ procedure manual revealed compliance with this regulation. CO also does a weekly Special Cases and ADA Accommodation meeting with medical, mental health, school, kitchen, and probation staff. (a) youth will receive assistance with needs or concerns 1630 Counseling and Casework Services that may arise; ☒ ☐ ☐ Policy 1 (b) youth will receive assistance in requesting contact 1630 Counseling and Casework Services with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, Policy 2 (c) youth will be provided access to available resources 1630 Counseling and Casework Services to meet the youth’s needs. ☒ ☐ ☐ Policy 3 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the We reviewed two (2) use-of-force reports in responsible physician, shall develop and implement which OC spray was utilized and eight (8) written policies and procedures for the use of force, use-of-force reports in which OC spray was which may include chemical agents. Force shall never not utilized. Review of the documentation be applied as punishment, discipline, retaliation or provided revealed compliance with this treatment. regulation. Review also revealed CO staff (a) At a minimum, each facility shall develop policies and ☒ ☐ ☐ utilize a command call of “Get Down on the procedures which: Ground” to youth when there is an imminent threat to the youth’s safety or the safety of others. Youth who fail to comply with the Get Down command call are then given multiple warnings to comply prior to staff going hands-on or deploying their OC spray. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction statement reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including 1635 Use of Force – Introduction statement both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. Youth Behavior and Force Options 1-4 (3) describe force options or techniques that are 1635 Use of Force – Introduction statement expressly prohibited by the facility. ☒ ☐ ☐ Youth Behavior and Force Options 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 20 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) describe the requirements of staff to report any 1635 Use of Force – Introduction statement inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Youth Behavior and Force Options (5) define a standardized reporting format that 1635 Use of Force - Notification Procedures includes time period and procedure for documenting and reporting the use of force, including reporting It should be noted CO conducts a debriefing requirements of management and line staff and on all use of force incidents. Attending those procedures for reviewing and tracking use of force debriefings are all staff involved in the incidents by supervisory and or management staff, ☒ ☐ ☐ incident, a Duty Supervisor, and a member of which include procedures for debriefing a particular the Administration team. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for 1635 Use of Force - Notification Procedures investigating unreasonable use of force. ☒ ☐ ☐ The administration will track and review all situations involving the use of force and will determine: 1-5. (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents for and 3 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. It should be noted notification of the use of force to a youth’s parent is documented on Special Incident Reports (SIR). (8) describe the limitations of use of force on pregnant 1635 Use of Force - Factors to Determine the youth in accordance with Penal Code Section 6030(f) Use-of-Force Options and Welfare and Institutions Code Section 222. ☒ ☐ ☐ With regards to pregnant youth and use of force, refer to JH manual, section 1917: 1-7. (b) Facilities that authorize chemical agents as a force 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy chemical agents in the facility and the type, size and Statement the approved method of deployment for those chemical agents. When youth are exposed to O.C. spray, CO ☒ ☐ ☐ staff are doing an excellent job of documenting each youth decontamination process from start to finish. They also document when youth “self-terminate” the decontamination process with the exact start and finish times of showers. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy there is an imminent threat to the youth’s safety or the Statement safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably The policy of the Kern County Probation possible. Department includes the following guidelines: 1-2. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 21 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy timelines for decontamination from chemical agents. Statement This shall include that youth who have been exposed to chemical agents shall not be left unattended until The policy of the Kern County Probation that youth is fully decontaminated or is no longer Department includes the following guidelines: suffering the effects of the chemical agent. 8-10. ☒ ☐ ☐ CO staff document their one-on-one supervision of a youth who has been exposed to OC spray until the youth discloses they are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents and 3 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. It should be noted notification of the use of force to a youth parent is documented on the Special Incident Reports (SIR). (5) provide for the documentation of each incident of 1635 Use of Force- Notification Procedures use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, 1635.1 Oleoresin Capsicum- Reporting youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which 1635 Use of Force- Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions 1635 Use of Force- Training ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy ☒ ☐ ☐ application. Statement (3) signs or symptoms that should result in 1635 Use of Force- Training ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of 1635 Use of Force- Legal Authority ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 1635 Use of Force- Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular 1635 Use of Force- Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS 1640 Use of Physical Restraints The facility administrator, in cooperation with the We reviewed ten (10) use-of-force reports responsible physician and mental health director, shall from CO. Review of the documentation develop and implement written policies and procedures ☒ ☐ ☐ provided revealed compliance with this for the use of restraint devices. Restraint devices regulation. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 1640 Use of Physical Restraints who present an immediate danger to themselves or others, who exhibit behavior which results in the Policy Statement destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 22 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In no case shall restraints be used as punishment or 1640 Use of Physical Restraints discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or Policy Statement other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 1640 Use of Physical Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within Policy Statement ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 1640 Use of Physical Restraints of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a Policy Statement ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 1640 Use of Physical Restraints retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ Procedure- Duty Supervisor 3c youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 1640 Use of Physical Restraints possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health Procedure- Duty Supervisor 3b treatment. Continuous direct visual supervision shall be conducted 1640 Use of Physical Restraints to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Procedure- Duty Supervisor 3d ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and 1640 Use of Physical Restraints procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an Procedure Statement application of restraints. (b) known medical conditions that would contraindicate 1640 Use of Physical Restraints certain restraint devices and/or techniques. ☒ ☐ ☐ Procedure Statement (c) acceptable restraint devices. 1640 Use of Physical Restraints ☒ ☐ ☐ Procedure Statement (d) signs or symptoms which should result in immediate 1640 Use of Physical Restraints medical/mental health referral. ☒ ☐ ☐ Procedure Statement (e) availability of cardiopulmonary resuscitation 1640 Use of Physical Restraints equipment. ☒ ☐ ☐ Procedure Statement (f) protective housing of restrained youth. While in 1640 Use of Physical Restraints restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes Procedure Statement provision to protect the youth from abuse. 1640 Use of Physical Restraints (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Procedure Statement 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 23 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1640 Use of Physical Restraints (h) exercising of extremities. ☒ ☐ ☐ Procedure Statement 1358.5 USE OF RESTRAINT DEVICES FOR 1640.1 Use of Restraint Devices for MOVEMENT AND TRANSPORTATION Movement and Transportation within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the We reviewed ten (10) use-of-force reports responsible physician and behavioral/mental health from CO. Review of the documentation director, shall develop and implement written policies ☒ ☐ ☐ provided revealed compliance with this and procedures for the use of restraint devices when the regulation. Review also revealed CO staff are purpose is for movement or transportation within the documenting the circumstances leading to facility that shall include the following: the application of restraints in their Special Incident Reports (SIR). (a) identification of acceptable restraint devices, staff 1640.1 Use of Restraint Devices for approved to utilize restraint devices and the required ☒ ☐ ☐ Movement and Transportation within the training. Facility (b) the circumstances leading to the application of 1640.1 Use of Restraint Devices for restraints must be documented. Movement and Transportation within the ☒ ☐ ☐ Facility Policy Statement (c) an individual assessment of the need to apply 1640.1 Use of Restraint Devices for restraints for movement or transportation that includes Movement and Transportation within the consideration of less restrictive alternatives, Facility consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a Policy Statement process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, 1640.1 Use of Restraint Devices for with a clearly defined expectation that restraint devices Movement and Transportation within the shall not be used for the purposes of discipline or ☒ ☐ ☐ Facility retaliation. Policy Statement (e) the use of restraints on pregnant youth is limited in 1640.1 Use of Restraint Devices for accordance with Penal Code Section 6030(f) and Movement and Transportation within the Welfare and Institutions Code Section 222. ☒ ☐ ☐ Facility Policy Statement 1359 SAFETY ROOM PROCEDURES CO does not utilize a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Not Applicable nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or Not Applicable designee, before a youth is placed into a safety ☐ ☐ ☒ room; 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 24 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) provide for continuous direct visual supervision Not Applicable and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Not Applicable ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Not Applicable where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for Not Applicable placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be Not Applicable ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less Not Applicable restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Not Applicable punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it Not Applicable compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety Not Applicable room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ Not Applicable (2) consult with mental health or medical staff, ☐ ☐ ☒ Not Applicable (3) develop an individualized plan that includes the Not Applicable goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended Not Applicable beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 1457 Searches The facility administrator shall develop and implement written policies and procedures governing the search of At the time of the inspection, only one youth youth, the facility, and visitors. Policies and procedures had been strip-searched. Review of the shall provide that: ☒ ☐ ☐ documentation provided, and a review of the policy and procedure manual revealed compliance with this regulation. All strip searches must be authorized by the administration prior to being performed. (a) Searches shall be conducted to ensure the safety 1457 Searches – Policy and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that 1457 Searches – Policy preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 25 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Strip searches and visual or physical body cavity 1457 Searches – Policy ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be 1457 Searches - Policy ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only 1457 Searches be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific Strip Searches and Body Cavity Searches ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 1457 Searches comply with Section 1352.5. ☒ ☐ ☐ Strip Searches (g) Cross-gender pat-down searches and strip searches 1457 Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth The facility administrator shall develop and implement We reviewed a total of 23 grievances from written policies and procedures whereby any youth may CO. Review of the documentation provided, appeal and have resolved grievances relating to any and the policy and procedure manual condition of confinement, including but not limited to revealed compliance with this regulation. health care services, classification decisions, program ☒ ☐ ☐ participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth- staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response to 1650 Grievance – Youth- grievances within three (3) business days, grievances that relate to health and safety issues must be Grievance Procedure ☒ ☐ ☐ addressed immediately; The grievance form was revised to ensure ongoing compliance with this regulation. (1) The youth may elect to be present to explain 1650 Grievance – Youth- his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to Grievance Procedure the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth- the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth- which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth- grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the Grievance Procedure grievance; 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 26 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) resolution of the grievance must occur within ten (10) 1650 Grievance – Youth- business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; Grievance Procedure ☒ ☐ ☐ and, The grievance form was revised to ensure ongoing compliance with this regulation. (h) the policy shall provide multiple internal and external 1650 Grievance – Youth- methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Grievance Procedure Whether or not associated with a grievance, concerns 1650 Grievance – Youth- of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Grievance Procedure policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 1655 Incident Reporting, Investigation, and Report Writing A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed ten (10) incident reports from death of an employee, youth or other person(s) shall be ☒ ☐ ☐ CO. Review of the documentation provided maintained. Such written record shall be prepared by the revealed compliance with this regulation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT 1660 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Per policy, force will not be used to obtain a (a) Pursuant to Penal Code Section 298.1 authorized DNA sample, unless specifically ordered by law enforcement, custodial, or corrections personnel the Court. including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of 1660 DNA Collection – Procedure reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by 1660 DNA Collection – Procedure efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written 1660 DNA Collection – Procedure authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell 1660 DNA Collection – Procedure extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 27 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM 1705 Erwin Owen High School Program (a) School Programs Review of policy and procedures, youth and The County Board of Education shall provide for the staff interviews, and school daily schedules administration and operation of juvenile court schools in revealed compliance with this regulation. conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and School program evaluation completed by Joe coordination between educators and probation staff. Hammond and Marisa Gamboa of Fresno Culturally responsive and trauma-informed approaches County Superintendent of Schools on should be applied when providing instruction. Education December 15, 2022. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements 1705 Erwin Owen High School Program The facility school program shall comply with the State – Policy Statement Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education 1705 Erwin Owen High School Program program shall be free from discriminatory action. Staff – Policy Statement shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1705 Erwin Owen High School Program Education Code and include, but not be limited to, ☒ ☐ ☐ – Policy Statement courses required for high school graduation. (2) Information and preparation for the High School 1705 Erwin Owen High School Program Equivalency Test as approved by the California – Procedure Statement ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary 1705 Erwin Owen High School Program ☒ ☐ ☐ education and vocational opportunities. – Policy Statement (4) Administration of the High School Equivalency 1705 Erwin Owen High School Program Tests as approved by the California Department of ☒ ☐ ☐ – Procedure Statement Education, shall be made available when possible. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 28 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Supplemental instruction shall be afforded to youth 1705 Erwin Owen High School Program who do not demonstrate sufficient progress towards ☒ ☐ ☐ – Procedure Statement grade level standards. (6) The minimum school day shall be consistent with 1705 Erwin Owen High School Program State Education Code Requirements for juvenile court – Procedure Statement schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless 1705 Erwin Owen High School Program of classification, housing, security status, disciplinary – Procedure Statement or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1705 Erwin Owen High School Program (1) Positive behavior management will be – Procedure Statement implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 1705 Erwin Owen High School Program decisions made by probation staff that may affect the ☒ ☐ ☐ – Procedure Statement educational programming of students. (3) Except as otherwise provided by the State 1705 Erwin Owen High School Program Education Code, expulsion/suspension from school – Procedure Statement shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1705 Erwin Owen High School Program education staff will develop policies and procedures – Procedure Statement ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1705 Erwin Owen High School Program (1) State and federal laws and regulations shall be – Procedure Statement observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 1705 Erwin Owen High School Program afforded an educational program that addresses their – Procedure Statement language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1705 Erwin Owen High School Program (1) Youth shall be interviewed after admittance and a – Procedure Statement ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 29 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) School progress/school history; 1705 Erwin Owen High School Program ☒ ☐ ☐ – Procedure Statement (B) Home Language Survey and the results of the 1705 Erwin Owen High School Program ☒ ☐ ☐ State Test used for English language proficiency; – Procedure Statement (C) Needs and services of special populations as 1705 Erwin Owen High School Program defined by the State Education Code, including but ☒ ☐ ☐ – Procedure Statement not limited to, students with special needs. (D) Discipline problems. 1705 Erwin Owen High School Program ☒ ☐ ☐ – Procedure Statement (2) Youth will be immediately enrolled in school. 1705 Erwin Owen High School Program Educational staff shall conduct an assessment to – Procedure Statement determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1705 Erwin Owen High School Program education plan shall be developed for each youth ☒ ☐ ☐ – Procedure Statement within five school days. (4) Upon enrollment, education staff shall comply with 1705 Erwin Owen High School Program the State Education Code and request the youth's – Procedure Statement records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1705 Erwin Owen High School Program (1) The complete facility educational record of the – Procedure Statement youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall 1705 Erwin Owen High School Program provide appropriate credit (full or partial) for course – Procedure Statement ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1705 Erwin Owen High School Program (1) The Superintendent of Schools and the Chief – Procedure Statement Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1705 Erwin Owen High School Program (1) The school and facility administrator should, – Procedure Statement whenever possible, collaborate with local post- secondary education providers to facilitate access to CO offers post-secondary education educational and vocational opportunities for youth that opportunities for those interested as well as considers the use of technology to implement these vocational and behavioral health programs ☒ ☐ ☐ programs. for youth who have graduated. CO partners with Bakersfield College/Rising Scholar Network and offers classes through the Prison Education Project. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 30 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs, and Exercise EXERCISE. The facility administrator shall develop and implement Review of the documentation provided, and written policies and procedures for programs, ☒ ☐ ☐ the policy and procedure manual revealed recreation, and exercise for all youth. The intent is to compliance with this regulation. minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs, and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Procedure Statement ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Recreation, Programs, and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ Procedure Statement represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1710 Recreation, Programs, and Exercise be posted in the living units. Procedure Statement ☒ ☐ ☐ A walkthrough of the facility during the inspection revealed program schedules are posted within each dormitory. There will be a written annual review of the programs, Annual review completed by Jeremy Roberts, recreation, and exercise by the responsible agency to Probation Division Director on 9/30/2022. ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the 1710 Recreation, Programs, and Exercise opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Programs evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- A review of RAP Structured Programming for social interventions and activities designed to reduce the months of January, February, and March recidivism. These programs should be based on the 2023 revealed compliance with this youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ regulation. and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 31 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; 1710 Recreation, Programs, and Exercise (2) Management of Stress and Trauma; (3) Anger Management; Programs 1-18 (4) Conflict Resolution; (5) Juvenile Justice System; CO contracts with Behavioral Health and (6) Trauma-related interventions; Recovery Services to provide EBPs, (7) Victim Awareness; counseling, and casework services for youth (8) Self-Improvement; committed to the program. (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity 1710 Recreation, Programs, and Exercise for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreation entertainment. Activities shall be supervised and include ☒ ☐ ☐ orientation and may include coaching of youth. Review of Unit Shift Reports for the months of January 2023, February 2023, and March 2023 revealed compliance with this regulation. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs, and Exercise opportunity for at least one hour of large muscle activity each day. Procedure Statement ☒ ☐ ☐ Review of Unit Shift Reports for the months of January 2023, February 2023, and March 2023 revealed compliance with this regulation. The administrator/manager may suspend, for a period 1710 Recreation, Programs, and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ Procedure Statement the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 1715 Religious Program The facility administrator shall provide access to religious Review of the daily schedule revealed youth services and/or religious counseling at least once each can participate in alternative programming week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ during the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: 1715 Religious Program – Procedure (a) opportunity for religious services and practices; ☒ ☐ ☐ statement 1715 Religious Program – Procedure (b) availability of clergy; and, ☒ ☐ ☐ statement 1715 Religious Program – Procedure (c) availability of religious diets. ☒ ☐ ☐ statement 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 32 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1373 WORK PROGRAM 1720 Work program The facility administrator shall develop policies and CO has a variety of work programs for youth procedures regarding the fair and consistent assignment to participate in. They have agricultural crews of youth to work programs. Work assigned to a youth in which youth learn hog care and shall be meaningful, constructive and related to maintenance, chicken care and maintenance, vocational training or increasing a youth's sense of and garden care and maintenance. They are responsibility. Work programs shall not be imposed as a also able to participate in auto shop, disciplinary measure mechanics, and welding. ☒ ☐ ☐ There are also Off-Camp community work crews in partnership with the Elk Lodge, food distribution, fire department assistance, cemetery clean up, and river clean up. The Camp Outdoor Education Program (COEP) offers a variety of off-site activities, including hikes, trail navigation, and river activities. 1374 VISITING 1725 Visiting The facility administrator shall develop and implement Review of policy and procedures and CO written policies and procedures for visiting, that include visitation logs revealed compliance with this provisions for special visits. Youth shall be allowed to regulation. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to 1725 Visiting- Procedure the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours 1725 Visiting- Procedure per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 1725 Visiting- Procedure minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 1725 Visiting- Procedure alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to youths but not as a replacement to in-person visits. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 33 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1375 CORRESPONDENCE 1730 Correspondence The facility administrator shall develop and implement Staff and youth interviewed as well as a written policies and procedures for correspondence ☒ ☐ ☐ review of policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth 1730 Correspondence- Policy Statement ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ 1730 Correspondence- Policy Statement (c) youth may correspond confidentially with state and 1730 Correspondence- Policy Statement 4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described 1730 Correspondence- Policy statements 2 in (c), may be read by staff only when there is reasonable and 3 ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1735 Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ Interviews of youth and staff revealed and implement written policies and procedures to provide compliance with this regulation. youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 1740 Access to Legal Services The facility administrator shall develop written procedures ☒ ☐ ☐ Interviews of youth and staff revealed to ensure the right of youth to have access to the courts compliance with this regulation. and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 1740 Access to Legal Services- Purpose 1 ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; 1740 Access to Legal Services- Purpose 2 ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and 1740 Access to Legal Services- Purpose 3 ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE 1800 Discipline- Policy Statement The facility administrator shall develop and implement Review of policy and procedures, and written policies and procedures for the discipline of youth documentation revealed compliance with this that shall promote acceptable behavior; including the use regulation. of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ 1800 Discipline- Policy Statement 1 (b) daily shower, access to drinking fountain, toilet and 1800 Discipline- Policy Statement 2 ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ 1800 Discipline- Policy Statement 3 (d) contact with parent or attorney; ☒ ☐ ☐ 1800 Discipline- Policy Statement 4 (e) exercise; ☒ ☐ ☐ 1800 Discipline- Policy Statement 10 (f) medical services and counseling; ☒ ☐ ☐ 1800 Discipline- Policy Statement 6 (g) religious services; ☒ ☐ ☐ 1800 Discipline- Policy Statement 5 (h) clean and sanitary living conditions; ☒ ☐ ☐ 1800 Discipline- Policy Statement 7 (i) the right to send and receive mail; ☒ ☐ ☐ 1800 Discipline- Policy Statement 8 (j) education; and, ☒ ☐ ☐ 1800 Discipline- Policy Statement 9 (k) rehabilitative programming. ☒ ☐ ☐ 1800 Discipline- Policy Statement 11 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 34 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall establish rules of conduct 1800 Discipline- Policy Statement and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS 1805 Discipline Process The facility administrator shall develop and implement ☒ ☐ ☐ Review of the policy and procedures, and written policies and procedures for the administration of documentation revealed compliance with this discipline which shall include, but not be limited to: regulation. (a) designation of personnel authorized to impose 1805 Discipline Process- Procedure ☒ ☐ ☐ discipline for violation of rules; Statement t (b) prohibiting discipline to be delegated to any youth; 1805 Discipline Process- Procedure ☒ ☐ ☐ Statement t (c) definition of major and minor rule violations and their 1805 Discipline Process- Procedure ☒ ☐ ☐ consequences, and due process requirements; Statement (d) trauma-informed approaches and positive behavior 1805 Discipline Process- Policy Statement ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by 1805 Discipline Process- Procedure counseling, advising the youth of expected conduct Statement imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall 1810 Due process be documented and require the following: We reviewed ten (10) Notification of Major Corrective Action (NOMCA) forms from CO. ☒ ☐ ☐ Review of policy and procedures and documentation revealed compliance with this regulation. 1810 Due process- Elements of due process (1) written notice of violation prior to a hearing; ☒ ☐ ☐ are as follows: 1 (2) accommodations provided to youth with 1810 Due process- Elements of due process disabilities, limited literacy, and English language ☒ ☐ ☐ are as follows: 2 learners; (3) hearing by a person who is not a party to the 1810 Due process- Elements of due process ☒ ☐ ☐ incident; are as follows: 3 (4) opportunity for the youth to be heard, present 1810 Due process- Elements of due process ☒ ☐ ☐ evidence and testimony; are as follows: 4 (5) provision for youth to be assisted by staff in the 1810 Due process- Elements of due process ☒ ☐ ☐ hearing process; are as follows: 5 1810 Due process- Elements of due process (6) provision for administrative review. ☒ ☐ ☐ are as follows: 7 (g) violations that result in a removal from camp or 1805 Discipline Process- Procedure commitment program, but not a return to court, will Statement ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 35 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1410 MANAGEMENT OF COMMUNICABLE 1910 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in Review of policy and procedure manual cooperation with the facility administrator and the local revealed compliance with this regulation. health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 1910 Management of Communicable (a) Intake health screening procedures; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (b) Identification of relevant symptoms; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (c) Referral for medical evaluation; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (d) Treatment responsibilities during detention; ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (e) Coordination with public and private community- ☒ ☐ ☐ Diseases- Procedure based resources for follow-up treatment; 1910 Management of Communicable (f) Applicable reporting requirements; and, ☒ ☐ ☐ Diseases- Procedure 1910 Management of Communicable (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Diseases- Procedure The policies and procedures shall be updated as 1910 Management of Communicable necessary to reflect communicable disease priorities Diseases- Procedure ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES 1933 Request for Health Care Services (EXCERPT) Review of the policy and procedure manual The health administrator, in cooperation with the facility revealed compliance with this regulation. administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for It should be noted that a medical locked box emergency and non-emergency medical, dental and for youth to confidentially request medical or behavioral/mental health care services. behavioral health services is located within each housing unit. 1480 STANDARD FACILTY CLOTHING ISSUE 2110 Clothing – Clothing Issue The youth’s personal clothing, undergarments and Review of the policy and procedure manual footwear may be substituted for the institutional clothing ☒ ☐ ☐ revealed compliance with this regulation. and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily 2110 Clothing – Clothing Issue ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing 2110 Clothing – Clothing Issue ☒ ☐ ☐ for youth shall consist of but not be limited to: 2110 Clothing – Clothing Issue #2 (1) Socks and serviceable footwear; ☒ ☐ ☐ 2110 Clothing – Clothing Issue (2) Outer garments; ☒ ☐ ☐ 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 36 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) New non-disposable underwear which shall 2110 Clothing – Clothing Issue remain with the youth throughout their stay, and; Interviews with youth and staff revealed ☒ ☐ ☐ youth are assigned a minimum of three pair of new non-disposable underwear, which remains with the youth throughout their stay. (4) Undergarments, that are freshly laundered and 2110 Clothing – Clothing Issue ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by 2110 Clothing – Laundry local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. 2110 Clothing – Clothing Issue ☒ ☐ ☐ 1482 CLOTHING EXCHANGE 2110 Clothing – Clothing Exchange The facility administrator shall develop and implement Review of the policy and procedure manual written policies and site-specific procedures for the revealed compliance with this regulation. cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S 1600 Intake Procedures PERSONAL CLOTHING Procedures for dealing with Vermin and Eco- There shall be written policies and site-specific Parasite Infested Clothing 1-5 procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ Review of the policy and procedure manual of vermin and ecto-parasites in all youth’s personal revealed compliance with this regulation. clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS 2105 Personal Care – Issuing Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility Review of the policy and procedure manual administrator for the availability of personal hygiene ☒ ☐ ☐ revealed compliance with this regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; 2105 Personal Care – Issuing Personal Care (a) Toothbrush; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (b) Toothpaste; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (c) Soap; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (d) Comb; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (e) Shaving implements; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (f) Deodorant; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (g) Lotion; ☒ ☐ ☐ Items 2105 Personal Care – Issuing Personal Care (h) Shampoo; and, ☒ ☐ ☐ Items 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 37 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 2105 Personal Care – Issuing Personal Care (i) Post-shower conditioning hair products. ☒ ☐ ☐ Items Youth shall not be required to share any personal care 2105 Personal Care – Issuing Personal Care items listed in items (a) through (d). Liquid soap Items provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE 2105 Personal Care - Hygiene There shall be written policies and site specific Review of the policy and procedure manual procedures developed and implemented by the facility revealed compliance with this regulation. administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING 2105 Personal Care - Shaving Youth shall have access to a razor daily, unless their Youths can shave daily if needed. appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ Review of the policy and procedure manual opportunity to shave face and body hair. The facility revealed compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) 2105 Personal Care – Hair Care Hair care services shall be available in all juvenile Haircare Guidelines 1-5 facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each Youths are offered haircuts once per month. haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE 2100 Personal Hygiene, Clothing, and Linen, and 2115 Linen and Mattress Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living Review of the policy and procedure manual area who is expected to remain overnight, shall include, ☒ ☐ ☐ revealed compliance with this regulation. but not be limited to: (a) One mattress or mattress-pillow combination which 2100 Personal Hygiene, Clothing, and Linen, meets the requirements of Section 1502 of these ☒ ☐ ☐ and 2115 Linen and Mattress regulations; (b) One pillow and a pillow case unless provided for in 2100 Personal Hygiene, Clothing, and Linen, (a) above; ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (d) One towel; and, ☒ ☐ ☐ and 2115 Linen and Mattress 2100 Personal Hygiene, Clothing, and Linen, (e) One blanket or more, up on request ☒ ☐ ☐ and 2115 Linen and Mattress 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 38 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1501 BEDDING LINEN EXCHANGE 2115 Linen and Mattress The facility administrator shall develop and implement Review of the policy and procedure manual site specific written policies and procedures for the revealed compliance with this regulation. scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as It should be noted that written procedures for sheets, mattress covers, pillow cases and towels shall the scheduled exchanges are posted in each be exchanged for clean replacement at least once each housing unit. week. The covering blanket shall be cleaned or laundered 2115 Linen and Mattress ☒ ☐ ☐ once a month. 1510 FACILITY SANITATION, SAFETY AND 2200 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Review of the policy and procedure manual written policies and site-specific procedures for the revealed compliance with this regulation. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 39 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violatio Section 300 of the Welfare and Institutions Code (WIC) n are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☒ ☐ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violatio n Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violatio n Adult inmates from an adult facility (e.g. inmate workers ☐ ☒ ☐ or “Scared Straight” programs) are not allowed in the Violatio facility in a manner that allows contact with minors. n 7149 Kern Camp Erwin Owen CAMP PRO 23-24 Page 40 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7149 FACILITY: Camp Erwin Owen TYPE: Camp RC: 125 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 21, 2023 ALL DIMENSIONS ARE BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Each FIXTURES* Room Size (L x W x H) COMMENTS Unit Room Applicable # Total or Square/Cubic Designation Type Standards Rooms RC # Feet RC T U W F S Beds Each room contains two 17' x 51' (867 sq. ft.) Durant Dorm Pre-1998 2 30 60 60 17' x 51' units with 15 beds. Dayroom Pre-1998 1 59'4" x 52' 6 5 6 2 17 3,085 sq. ft. Note: 2014-2016 inspection cycle – number of showers changed from 16 to 17 to reflect field conditions. 2016-2018 inspection cycle – mirrors were added in the shower areas for better staff supervision. Dayroom Pre-1998 19'9" x 19' 375 sq. ft. Baumeister Dorm Pre-1998 2 30 60 60 23'2" x 87'5" Two rooms, each 2,026-sq. ft. Dorm Pre-1998 1 5 5 5 20' x 20' Honor room, 400 sq. ft. (Irregular shape). Dayroom Pre-1998 1 29'2" x 71'6" 2,086 sq. ft. Dayroom Pre-1998 1 30' x 41' 10 5 10 1 14 1,230 sq. ft. Dayroom Pre-1998 1 14'10" x 19'8" 292 sq. ft. Comments: No changes to the facility during the 2023-2024 inspection cycle. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7149 Kern Camp Erwin Owen CAMP LASE 23-24 - 1 - J460 LAS JUV.dot (9/98) PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7149 FACILITY NAME: Camp Erwin Owen FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1939-1950 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: 1984 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 21, 2023 Comments: No changes to the facility during the 2023/2024 inspection cycle. ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the X rated capacity based on floor space; 3. Provide access to water closets and wash X basins at a ratio of a 1:8; and 4. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Both dorms have medical exam rooms. Space or room(s) afford privacy, are equipped to carry out routine examinations and emergency care and X have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 X unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; 2016-2018 inspection cycle mirrors were X added to the shower areas for better staff supervision. 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet X and one urinal for every 15 boys; and, * Issues on this checklist are from the Pre-1998 Title 15, Sections 4272 (Juvenile Halls and Special Purpose Juvenile Halls) and 4323 (camps and ranches). P:\Juvenile\23-24\Phy..\ae409627-3260-4b88-a65e-c333f987af77; 1 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS 4. Access to a drinking fountain by minors and X staff. B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof X glass or plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room doors are staggered, hallways are X at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) Contain a minimum of 500 cubic feet of air space and X 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) Contain a minimum of 800 cubic feet of airspace and X 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) Contain a minimum of 400 cubic feet of airspace and X 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, wash basin and toilet, unless a communication system X or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) 2016-2018 inspection cycle mirrors were added to the shower areas for better staff The following plumbing fixtures are adjacent to each supervision. X sleeping area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 X inches off the floor; and, C. Mattresses are made of a fire retardant material. X 7149 Kern Camp Erwin Owen CAMP PHY 23-24 - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS INTERVIEW ROOMS (JH, SPJH & CAMP) A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile X halls. B. There is a private room suitably equipped for conferences and interviews in each camp. X LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk level and, at night, there is a maximum X illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Four classrooms, each approximately 720 square feet. Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a X minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) 2,123 square feet. There is a minimum of 15 square feet of space for X each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 X square feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of: 1. No less than the equivalent of 90' X 100' X outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp X with a capacity of more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp X with a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. C. Lighting is adequate for security and evening recreational activities in camps. X 7149 Kern Camp Erwin Owen CAMP PHY 23-24 - 3 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS STORAGE SPACE (JH, SPJH & CAMP) A. Each minor is provided 9 cubic feet of secure X storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and X activity storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space for reception, dining, recreation, exercise and/or X education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling height of eight feet. X SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7149 Kern Camp Erwin Owen CAMP PHY 23-24 - 4 - J455 PHY Pre-98.dot (9/98)