Kern Probation (2023-2024 inspection cycle)

September 16, 2024 William Dickinson, Chief Probation Officer Kern County Probation Department P.O. Box 3309 Bakersfield, CA 93385-3309 2023-2024 TARGETED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, KERN COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Dickinson: A Targeted Inspection of the Kern County Probation Department has been completed. A pre-inspection briefing was held on Wednesday, June 26, 2024, and the following facilities were inspected between Sunday, August 18, 2024, and Thursday, August 22, 2024: FACILITY NAME BSCC # FACILITY TYPE James G. Bowles Juvenile Hall 7146 JH Furlough Treatment Rehabilitation Program 7147 CAMP Larry J. Rhodes Crossroads Facility 7148 CAMP Camp Erin Owen 7149 CAMP Pathways Academy 7152 CAMP Kern County Secure Youth Treatment Facility 7153 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. INSPECTION RESULTS We identified the following item(s) of noncompliance with Title 15 Minimum Standards at Crossroads and SYTF. Refer to the attached Procedures Checklist for detailed information. Title 15, Section 1361, Grievance Procedures. (d) Initial response to grievance - Review of Crossroads and SYTF grievances revealed initial responses to youth grievances are completed outside of three (3) business days of grievance submission. CORRECTIVE ACTION PLAN (CAP) An Initial Inspection Report (IIR) outlining items of noncompliance was provided to your staff at the Exit Briefing on August 22, 2024. Pursuant to Welfare and Institutions Code section 209(d), a CAP must be provided to the BSCC for approval no later than 60 days William Dickinson Chief Probation Officer Page 2 following the notice of noncompliance in the IIR, which is October 21, 2024. Failure to submit a CAP by October 21, 2024, will result in the facility being deemed unsuitable for the confinement of youth. Upon receipt and approval of your CAP, BSCC staff will follow up with further information regarding the implementation of the corrective action plan and reinspection for compliance. Failure to correct the item of noncompliance within the approved timeframe following CAP approval will result in the county’s appearance before the BSCC Board for a determination of suitability. * * * Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, CRAIGUS THOMPSON SR. Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Kern County Juvenile Court* Chair, Juvenile Justice Commission, Kern County* Chair, Board of Supervisors, Kern County* County Administrator, Kern County* Elaine Moore, Deputy Chief Probation Officer, Kern County Probation *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7146+ Kern Probation JH SYTF Camp Targeted LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7146 FACILITY NAME: James G. Bowles Juvenile Hall a.k.a Youth Detention FACILITY TYPE: JH Center-JH (YDC-JH) PERSON(S) INTERVIEWED: Ryan R. Wegis, Probation Division Director; Marc P. Herrera, Assistant Division Director; Jessica M. LaFebre; George Ramirez, Youth Service Officer II (YSO II); G. Brown, Senior Youth Service Officer (SYSO)/RAP unit; Brandon Silva, Deputy Probation Officer II (DPO II); Angelica Gonzalez, YSO II; Louie Salas, Senior Deputy Probation Officer (SrDPO)/RAP unit Supervisor FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 21-22, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 1205 Staffing and Scheduling Procedures Each juvenile facility shall: Policy Statement (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of including safety check records, grievances, youth and staff, and meet established standards and disciplinary actions, and incident reports. regulations; We also reviewed March, April, and May 2024 staffing schedules for the facility. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. At the time of the inspection, the Youth ☒ ☐ ☐ Detention Center (YDC) staffing consisted of 1 Probation Division Director (PDD); 2 Assistant Probation Division Director (APDD); 7 Deputy Probation Officer III/Duty Supervisor (DPO III); 6 Deputy Probation I/II; 18 Senior Youth Service Officer (SrYSO); 48 Youth Service Officer I/II (YSO); 8 Re-Entry, ADA, Programming (RAP) Officer; 10 Extra- help staff. The facility walkthrough as well as interviews with the staff revealed the facility has adequate staffing to carry out the overall facility operations. (b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7146 Kern James G Bowles JH Targeted PRO 23-24 Page 1 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 ☒ ☐ ☐ The Duty Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Policy 2 Course and PC 832 training; ☒ ☐ ☐ A Duty Supervisor is assigned to each shift. In the Duty Supervisor’s absence, a trained YSO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. (e) have at least one staff member present on each 1205 Staffing and Scheduling Procedures living unit whenever there are youth in the living unit; Policy 3 ☒ ☐ ☐ Per policy and procedure manual, staff is always present in occupied housing units. (f) have sufficient food service personnel relative to the At the time of the inspection, food service number and security of living units, including staff staffing consisted of 1 Senior Cook and 2 qualified and available to: plan menus meeting Youth Service Officer Cooks. nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☐ ☐ Walkthrough and interviews with staff and conduct related training programs for culinary staff; and youth revealed adequate kitchen staff is maintain necessary records; or, a facility may serve present. food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building maintenance, supervision staff are not distracted by transportation, control room, facility security and other support duties. support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ At the time of the inspection, the facility had diverted from supervising youth; and, 1 Senior Officer Services Specialist; 2 JC CUST; 2 Officer Services Specialist; 1 YDC Facility Maintenance Worker; 1 Warehouse Supervisor; 1 YSO Support Services. (h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments to meet regulation. ☒ ☐ ☐ special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Procedure Statement duty for each 10 youth in detention; ☒ ☐ ☐ Juvenile Hall (JH) population at the time of the inspection was 71 youths, 63 males, and 8 females. Review of documentation revealed staffing ratios are met at all times. 7146 Kern James G Bowles JH Targeted PRO 23-24 Page 2 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to 1205 Staffing and Scheduling Procedures their room for the purpose of sleeping, one wide- awake youth supervision staff member on duty Procedure Statement for each 30 youth in detention; ☒ ☐ ☐ A minimum of two (2) staff are scheduled for each housing unit and a minimum of 1 Rover/SYSO for each housing unit. Review of daily schedules revealed compliance with this regulation. (C) at least two wide-awake youth supervision 1205 Staffing and Scheduling Procedures staff members on duty at all times, regardless of the number of youth in detention, unless an Procedure Statement ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to Review of daily schedules revealed emergencies; and, compliance with this regulation. (D) at least one youth supervision staff member 1205 Staffing and Scheduling Procedures on duty who is the same gender as youth housed in the facility. Policy 4 ☒ ☐ ☐ Review of daily schedules revealed compliance with this regulation. (E) personnel with primary responsibility for 1205 Staffing and Scheduling Procedures other duties such as administration, supervision of personnel, academic or trade instruction, Staffing personnel listed within this ☒ ☐ ☐ clerical, kitchen or maintenance shall not be regulation are not considered youth classified as youth supervision staff positions. supervision staff. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth present in the facility; 7146 Kern James G Bowles JH Targeted PRO 23-24 Page 3 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; ☐ ☐ ☒ and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed JH safety checks for the observation of youth at a minimum of every 15 months of February, March, April 2024. JH minutes, at random or varied intervals during hours continues to exceed this regulation by when youth are asleep or when youth are in their requiring visual checks of each youth every rooms, confined in holding cells or confined to their 10 minutes when a youth is in a room. bed in a dormitory. Supervision is not replaced, but Review of safety check documents and may be supplemented by, an audio/visual electronic policy and procedure manual reveals surveillance system designed to detect overt, ☒ ☐ ☐ compliance with this regulation. Review of aggressive or assaultive behavior and to summon aid safety checks also revealed they are being in emergencies. All safety checks shall be completed at random or varied intervals documented with the actual time the check is throughout each shift. completed. We also reviewed live real-time safety checks at JH during the inspection walkthrough of the facility. All safety checks reviewed were in compliance with this regulation. 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and We reviewed twenty (20) Room Placement implement written policies and procedures addressing Log forms from JH. Review of the the confinement of youth in their room that are documentation provided revealed consistent with Welfare and Institutions Code Section compliance with this regulation. Review also 208.3. The placement of a youth in room confinement ☒ ☐ ☐ revealed JH is doing an excellent job of shall be accomplished in accordance with the documenting the youth’s behaviors while on following guidelines: room confinement as well as documenting the need to extend youth’s room confinement due to being a threat to the safety and security of the facility. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy other, less restrictive, options have been statement attempted and exhausted, unless attempting those ☒ ☐ ☐ options poses a threat to the safety or security of any youth or staff. 7146 Kern James G Bowles JH Targeted PRO 23-24 Page 4 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy purposes of punishment, coercion, convenience, ☒ ☐ ☐ statement or retaliation by staff. (3) Room confinement shall not be used to the 1620.1 Room Confinement- Policy extent that it compromises the mental and physical ☒ ☐ ☐ statement health of the youth. (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room statement ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 1620.1 Room Confinement- Procedure (1) Return the youth to general population. ☒ ☐ ☐ statement 1 1620.1 Room Confinement- Procedure (2) Consult with mental health or medical staff. ☒ ☐ ☐ statement 2 (3) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to ☒ ☐ ☐ statement 3 reintegrate the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: statement (A) Document the reasons for room confinement and the basis for the extension, ☒ ☐ ☐ When a youth is separated from the group the date and time the youth was first placed in by being placed in their room, the procedure room confinement, and when he or she is is as follows: 4 eventually released from room confinement. (B) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to statement integrate the youth to general population. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her designee statement every four hours thereafter. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy single-person rooms or cells for the housing of statement ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards 1620.1 Room Confinement- Policy ☒ ☐ ☐ in court holding facilities or adult facilities. statement (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy conflict with any law providing greater or additional ☒ ☐ ☐ statement protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy extraordinary emergency circumstance that statement requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an imminent and ☒ ☐ ☐ substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7146 Kern James G Bowles JH Targeted PRO 23-24 Page 5 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy placed in a locked cell or sleeping room to treat statement and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in ☒ ☐ ☐ an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the We reviewed eight (8) hands-on use of force responsible physician, shall develop and implement reports at JH. Review of the documentation written policies and procedures for the use of force, provided revealed compliance with this which may include chemical agents. Force shall never regulation. Review also revealed staff utilize be applied as punishment, discipline, retaliation or a command call of “Get Down on the treatment. Ground” to youth when there is an imminent (a) At a minimum, each facility shall develop policies threat to the youth’s safety or the safety of and procedures which: ☒ ☐ ☐ others. Youth who fail to comply to the Get Down command call are then given multiple warnings to comply prior to staff going hands-on or deploying their O.C. spray. It should be noted each report reviewed contained staff efforts to de-escalate the incident and command calls given to the youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction statement reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff 1635 Use of Force – Introduction statement including both physical and non-physical options ☒ ☐ ☐ and define when those force options are Youth Behavior and Force Options 1-4 appropriate. (3) describe force options or techniques that are 1635 Use of Force – Introduction statement expressly prohibited by the facility. ☒ ☐ ☐ Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use of Force – Introduction statement inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Youth Behavior and Force Options (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for documenting and reporting the use of force, It should be noted that JH conducts a including reporting requirements of management debriefing on all use of force incidents. and line staff and procedures for reviewing and Attending those debriefings are all staff tracking use of force incidents by supervisory and ☒ ☐ ☐ involved in the incident, a Duty Supervisor, or management staff, which include procedures for and a member of the Administration team. debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. 7146 Kern James G Bowles JH Targeted PRO 23-24 Page 6 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) Include an administrative review and a system 1635 Use of Force- Notification Procedures for investigating unreasonable use of force. ☒ ☐ ☐ Administration will track and review all situations involving the use of force and will determine: 1-5 (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures procedures required after use of force incidents for 2 and 3 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. It should be noted that notification of use of force to a youth’s parent is documented on Special Incident Reports (SIR). (8) describe the limitations of use of force on 1635 Use of Force- Factors to Determine pregnant youth in accordance with Penal Code the use of force options Section 6030(f) and Welfare and Institutions Code ☒ ☐ ☐ Section 222. With regards to pregnant youth and use of force, refer to JH manual, section 1917: 1-7 (b) Facilities that authorize chemical agents as a force 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy chemical agents in the facility and the type, size and statement the approved method of deployment for those chemical agents. We reviewed fourteen (14) O.C. spray use of force reports at JH. Review of the documentation provided revealed ☒ ☐ ☐ compliance with this regulation. When youth are exposed to O.C. spray, JH staff are doing an excellent job of documenting each youth’s decontamination process from start to finish. They also document when youth “self-terminates” the decontamination process with the exact start and finish times of showers. (2) mandate that chemical agents only be used 1635.1 Oleoresin Capsicum- Policy when there is an imminent threat to the youth’s statement safety or the safety of others and only when de- ☒ ☐ ☐ escalation efforts have been unsuccessful or are The policy of Kern County Probation not reasonably possible. Department includes the following guidelines: 1-2 (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy timelines for decontamination from chemical statement agents. This shall include that youth who have been exposed to chemical agents shall not be left ☒ ☐ ☐ The policy of Kern County Probation unattended until that youth is fully decontaminated Department includes the following or is no longer suffering the effects of the chemical guidelines: 8-10 agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures procedures required after use of force incidents 2 and 3 involving chemical agents for medical, mental ☒ ☐ ☐ health staff and parents or legal guardians. It should be noted that notification of use of force to a youth’s parent is documented on the Special Incident Reports (SIR). (5) provide for the documentation of each incident 1635 Use of Force- Notification Procedures of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior 1635.1 Oleoresin Capsicum- Reporting to use, youth and staff involved, the date, time and ☒ ☐ ☐ location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7146 Kern James G Bowles JH Targeted PRO 23-24 Page 7 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure 1635 Use of Force- Training which require that agencies provide initial and regular training in use of force and chemical agents when appropriate that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods 1635.1 Oleoresin Capsicum- Policy ☒ ☐ ☐ of application. statement (3) signs or symptoms that should result in 1635 Use of Force- Training ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of 1635 Use of Force- Legal Authority ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 1635 Use of Force- Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular 1635 Use of Force- Training ☒ ☐ ☐ training. 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth- Policy Statement The facility administrator shall develop and implement We reviewed ten (10) random grievances written policies and procedures whereby any youth from this inspection cycle from JH. Review may appeal and have resolved grievances relating to of policy and procedure and review of the any condition of confinement, including but not limited documentation provided revealed to health care services, classification decisions, ☒ ☐ ☐ compliance with this regulation. program participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ Walkthrough of the facility revealed youth have free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There is a confidential lock box located within each housing unit of JH. (c) resolution of the grievance at the lowest 1650 Grievance – Youth- appropriate staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response 1650 Grievance – Youth- to grievances within three (3) business days, grievances that relate to health and safety issues Grievance Procedure ☒ ☐ ☐ must be addressed immediately; Review of the documentation provided revealed compliance with this regulation. (1) The youth may elect to be present to explain 1650 Grievance – Youth- his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to Grievance Procedure the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth- the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth- which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure 7146 Kern James G Bowles JH Targeted PRO 23-24 Page 8 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a system which provides that any appeal of a 1650 Grievance – Youth- grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the Grievance Procedure grievance; (g) resolution of the grievance must occur within ten 1650 Grievance – Youth- (10) business days unless circumstances dictate a longer time frame. The youth shall be notified of any Grievance Procedure delay; and, ☒ ☐ ☐ All grievances reviewed were completed and resolved prior to ten (10) business days of submission. (h) the policy shall provide multiple internal and 1650 Grievance – Youth- external methods to report sexual abuse and sexual ☒ ☐ ☐ harassment. Grievance Procedure Whether or not associated with a grievance, concerns 1650 Grievance – Youth- of parents, guardians, staff or other parties shall be addressed and documented in accordance with ☒ ☐ ☐ Grievance Procedure written policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs and Exercise EXERCISE. Review of policy and procedures and daily The facility administrator shall develop and implement schedule revealed compliance with this written policies and procedures for programs, regulation. Documentation of youth’s recreation, and exercise for all youth. The intent is to programs, recreation, and exercise are minimize the amount of time youth are in their rooms documented within the Duty Supervisor logs or their bed area. ☒ ☐ ☐ and RAP shift reports. We reviewed twenty (20) Duty Supervisor logs and twenty (20) RAP shift reports which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a Procedure Statement ☒ ☐ ☐ day each Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Recreation, Programs and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that ☒ ☐ ☐ Procedure Statement a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule 1710 Recreation, Programs and Exercise shall be posted in the living units. Procedure Statement ☒ ☐ ☐ Walkthrough of the facility during the inspection revealed program schedules are posted within each dormitory. There will be a written annual review of the programs, Annual review completed by Ryan Wegis, recreation, and exercise by the responsible agency to Probation Division Director on 09/19/2023. ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. 7146 Kern James G Bowles JH Targeted PRO 23-24 Page 9 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, Programs cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically All youth at JH participate in programming appropriate, or pro-social interventions and activities which focuses on trauma-focused, designed to reduce recidivism. These programs cognitive, evidence-based, best practice should be based on the youth’s individual needs as interventions that are culturally relevant and required by Sections 1355 and 1356. Such programs linguistically appropriate, or prosocial may be provided under the direction of the Chief interventions and activities designed to Probation Officer or the County Office of Education and reduce recidivism. We reviewed JH monthly can be administered by county partners such as mental programs list of available programs for the health agencies, community based organizations, youth. faith-based organizations or Probation staff. Programs may include but are not limited to: We were able to verify youth receives a (1) Cognitive Behavior Interventions; minimum of one hour of programs daily by (2) Management of Stress and Trauma; ☒ ☐ ☐ reviewing the Unit daily schedules, (3) Anger Management; documentation provided, and interviews (4) Conflict Resolution; with youth and staff. (5) Juvenile Justice System; (6) Trauma-related interventions; Each youth interviewed stated they always (7) Victim Awareness; receive a minimum of one hour per day of (8) Self-Improvement; programs, recreation, and exercise. (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter Recreation writing, and entertainment. Activities shall be supervised and include orientation and may include ☒ ☐ ☐ We were able to verify youth receive a coaching of youth. minimum of one hour of recreation daily by reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of large muscle activity each day. Procedure Statement ☒ ☐ ☐ We were able to verify youth receive a minimum of one hour of exercise daily by reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. 7146 Kern James G Bowles JH Targeted PRO 23-24 Page 10 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The administrator/manager may suspend, for a period 1710 Recreation, Programs and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document Procedure Statement the reasons why suspension of recreation and programs occurs. ☒ ☐ ☐ It should be noted at no time during this inspection cycle the facility Administrator suspended youth access to recreation or programs. 7146 Kern James G Bowles JH Targeted PRO 23-24 Page 11 of 11 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7147 FACILITY NAME: Furlough Treatment Rehabilitation Program (FTRP) FACILITY TYPE: CAMP PERSON(S) INTERVIEWED: Ryan R. Wegis, Probation Division Director; Marc P. Herrera, Assistant Division Director; Jessica M. LaFebre; George Ramirez, Youth Service Officer II (YSO II); G. Brown, Senior Youth Service Officer (SYSO)/RAP unit; Brandon Silva, Deputy Probation Officer II (DPO II); Angelica Gonzalez, YSO II; Louie Salas, Senior Deputy Probation Officer (SrDPO)/RAP unit Supervisor FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 21-22, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 1205 Staffing and Scheduling Procedures Each juvenile facility shall: Policy Statement (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of including safety check records, grievances, youth and staff, and meet established standards and disciplinary actions, and incident reports. regulations; Also we reviewed March, April, and May 2024 staffing schedules for the facility. Review of these documents, as well as the policy and procedure manuals, revealed ☒ ☐ ☐ compliance with this regulation. At the time of the inspection, the Youth Detention Center (YDC) staffing consisted of 1 Probation Division Director (PDD); 2 Assistant Probation Division Director (APDD); 7 Deputy Probation Officer III/Duty Supervisor (DPO III); 6 Deputy Probation I/II; 18 Senior Youth Service Officer (SrYSO); 48 Youth Service Officer I/II (YSO); 8 Re-Entry, ADA, Programming (RAP) Officer; 10 Extra- help staff. (b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 ☒ ☐ ☐ The Duty Supervisor is identified on the daily shift rosters. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7147 Kern Furlough Treatment Rehabilitation Program Targeted PRO 23-24Page 1 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Policy 2 Course and PC 832 training; ☒ ☐ ☐ A Duty Supervisor is assigned to each shift. In the Duty Supervisor’s absence, a trained YSO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. (e) have at least one staff member present on each 1205 Staffing and Scheduling Procedures living unit whenever there are youth in the living unit; Policy 3 ☒ ☐ ☐ Per policy and procedure manual, staff is always present in occupied housing units. (f) have sufficient food service personnel relative to the At the time of the inspection, food service number and security of living units, including staff staffing consisted of 1 Senior Cook and 2 qualified and available to: plan menus meeting Youth Service Officer Cooks. nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☐ ☐ Walkthrough and interviews with staff and conduct related training programs for culinary staff; and youth revealed adequate kitchen staff is maintain necessary records; or, a facility may serve present. food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building maintenance, supervision staff are not distracted by transportation, control room, facility security and other support duties. support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ At the time of the inspection, the facility had diverted from supervising youth; and, 1 Senior Officer Services Specialist; 2 JC CUST; 2 Officer Services Specialist; 1 YDC Facility Maintenance Worker; 1 Warehouse Supervisor; 1 YSO Support Services. (h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments to meet regulation. ☒ ☐ ☐ special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. 7147 Kern Furlough Treatment Rehabilitation Program Targeted PRO 23-24Page 2 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Procedure Statement duty for each 15 youth in the camp population; ☒ ☐ ☐ At the time of the inspection, the FTRP was unoccupied. Review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to 1205 Staffing and Scheduling Procedures their room for the purpose of sleeping, one wide- awake youth supervision staff member on duty Procedure Statement for each 30 youth present in the facility; ☒ ☐ ☐ When occupied a minimum of two (2) staff are scheduled for each housing unit and a minimum of 1 Rover/SYSO for each housing unit. Review of daily schedules revealed compliance with this regulation. (C) at least two wide-awake youth supervision 1205 Staffing and Scheduling Procedures staff members on duty at all times, regardless of the number of youth in residence, unless Procedure Statement ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate Review of daily schedules revealed response to emergencies; compliance with this regulation. (D) at least one youth supervision staff member 1205 Staffing and Scheduling Procedures on duty who is the same gender as youth housed in the facility; Policy 4 ☒ ☐ ☐ Review of daily schedules revealed compliance with this regulation. 7147 Kern Furlough Treatment Rehabilitation Program Targeted PRO 23-24Page 3 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) in addition to the minimum staff to youth ratio 1205 Staffing and Scheduling Procedures required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the It should be noted the Youth Detention camp; types of youth committed to the camp; ☒ ☐ ☐ Center (YDC) houses PA, YDC-JH, and and the function of the camp in determining the FTRP youth on the same campus but within level of supervision necessary to maintain the different housing units. safety and welfare of youth and staff; (F) personnel with primary responsibility for 1205 Staffing and Scheduling Procedures other duties such as administration, supervision of personnel, academic or trade instruction, Staffing personnel listed within this ☒ ☐ ☐ clerical, farm, forestry, kitchen or maintenance regulation are not considered youth shall not be classified as youth supervision staff supervision staff. positions. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed FTRP safety checks for the observation of youth at a minimum of every 15 months of February, March, and April 2024. minutes, at random or varied intervals during hours FTRP continues to exceed this regulation by when youth are asleep or when youth are in their requiring visual checks of each youth every rooms, confined in holding cells or confined to their 10 minutes when a youth is in a room. bed in a dormitory. Supervision is not replaced, but ☒ ☐ ☐ Review of safety check documents and may be supplemented by, an audio/visual electronic policy and procedure manual reveals surveillance system designed to detect overt, compliance with this regulation. Review of aggressive or assaultive behavior and to summon aid safety checks also revealed they are being in emergencies. All safety checks shall be completed at random or varied intervals documented with the actual time the check is throughout each shift. completed. 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and We reviewed four (4) Room Placement Log implement written policies and procedures addressing forms from FTRP. Review of the the confinement of youth in their room that are documentation provided revealed consistent with Welfare and Institutions Code Section compliance with this regulation. Review also 208.3. The placement of a youth in room confinement revealed FTRP is doing an excellent job of shall be accomplished in accordance with the documenting the youth’s behaviors while on following guidelines: room confinement as well as documenting ☒ ☐ ☐ the need to extend youth’s room confinement due to being a threat to the safety and security of the facility. It should be noted FTRP has only had one incident in which room confinement was utilized thus far this targeted inspection cycle. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy other, less restrictive, options have been statement attempted and exhausted, unless attempting those ☒ ☐ ☐ options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy purposes of punishment, coercion, convenience, ☒ ☐ ☐ statement or retaliation by staff. (3) Room confinement shall not be used to the 1620.1 Room Confinement- Policy extent that it compromises the mental and physical ☒ ☐ ☐ statement health of the youth. 7147 Kern Furlough Treatment Rehabilitation Program Targeted PRO 23-24Page 4 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room statement ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 1620.1 Room Confinement- Procedure (1) Return the youth to general population. ☒ ☐ ☐ statement 1 1620.1 Room Confinement- Procedure (2) Consult with mental health or medical staff. ☒ ☐ ☐ statement 2 (3) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to ☒ ☐ ☐ statement 3 reintegrate the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: statement (A) Document the reasons for room confinement and the basis for the extension, ☒ ☐ ☐ When a youth is separated from the group the date and time the youth was first placed in by being placed in their room, the procedure room confinement, and when he or she is is as follow: 4 eventually released from room confinement. (B) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to statement integrate the youth to general population. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follow: 4 (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her designee statement every four hours thereafter. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follow: 4 (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy single-person rooms or cells for the housing of statement ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards 1620.1 Room Confinement- Policy ☒ ☐ ☐ in court holding facilities or adult facilities. statement (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy conflict with any law providing greater or additional ☒ ☐ ☐ statement protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy extraordinary emergency circumstance that statement requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an imminent and ☒ ☐ ☐ substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7147 Kern Furlough Treatment Rehabilitation Program Targeted PRO 23-24Page 5 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy placed in a locked cell or sleeping room to treat statement and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in ☒ ☐ ☐ an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the We reviewed three (3) hands-on use of force responsible physician, shall develop and implement reports at FTRP. Review of the written policies and procedures for the use of force, documentation provided revealed which may include chemical agents. Force shall never compliance with this regulation. Review also be applied as punishment, discipline, retaliation or revealed FTRP staff utilize a command call treatment. of “Get Down on the Ground” to youth when (a) At a minimum, each facility shall develop policies there is an imminent threat to the youth’s and procedures which: safety or the safety of others. Youth who fail ☒ ☐ ☐ to comply to the Get Down command call are then given multiple warnings to comply prior to staff going hands-on or deploying their O.C. spray. It should be noted each report reviewed contained staff efforts to de-escalate the incident and command calls given to the youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction statement reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff 1635 Use of Force – Introduction statement including both physical and non-physical options ☒ ☐ ☐ and define when those force options are Youth Behavior and Force Options 1-4 appropriate. (3) describe force options or techniques that are 1635 Use of Force – Introduction statement expressly prohibited by the facility. ☒ ☐ ☐ Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use of Force – Introduction statement inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Youth Behavior and Force Options (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for documenting and reporting the use of force, It should be noted FTRP conducts a including reporting requirements of management debriefing on all use of force incidents. and line staff and procedures for reviewing and Attending those debriefing are all staff tracking use of force incidents by supervisory and ☒ ☐ ☐ involved in the incident, a Duty Supervisor, or management staff, which include procedures for and a member of the Administration team. debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. 7147 Kern Furlough Treatment Rehabilitation Program Targeted PRO 23-24Page 6 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) Include an administrative review and a system 1635 Use of Force- Notification Procedures for investigating unreasonable use of force. ☒ ☐ ☐ Administration will track and review all situations involving the use of force and will determine: 1-5 (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures procedures required after use of force incidents for 2 and 3 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. It should be noted notification of use of force to a youth’s parent is documented on Special Incident Reports (SIR). (8) describe the limitations of use of force on 1635 Use of Force- Factors to Determine pregnant youth in accordance with Penal Code the use of force options Section 6030(f) and Welfare and Institutions Code ☒ ☐ ☐ Section 222. With regards to pregnant youth and use of force, refer to JH manual, section 1917: 1-7 (b) Facilities that authorize chemical agents as a force 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy chemical agents in the facility and the type, size and statement the approved method of deployment for those chemical agents. We reviewed one (1) O.C. spray use of force reports at FTRP. Review of the documentation provided revealed ☒ ☐ ☐ compliance with this regulation. When youth are exposed to O.C. spray, FTRP staff are doing an excellent job of documenting each youth’s decontamination process from start to finish. They also document when youth “self-terminates” the decontamination process with the exact start and finish times of showers. (2) mandate that chemical agents only be used 1635.1 Oleoresin Capsicum- Policy when there is an imminent threat to the youth’s statement safety or the safety of others and only when de- ☒ ☐ ☐ escalation efforts have been unsuccessful or are The policy of Kern County Probation not reasonably possible. Department includes the following guidelines: 1-2 (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy timelines for decontamination from chemical statement agents. This shall include that youth who have been exposed to chemical agents shall not be left ☒ ☐ ☐ The policy of Kern County Probation unattended until that youth is fully decontaminated Department includes the following or is no longer suffering the effects of the chemical guidelines: 8-10 agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures procedures required after use of force incidents 2 and 3 involving chemical agents for medical, mental ☒ ☐ ☐ health staff and parents or legal guardians. It should be noted notification of use of force to a youth’s parent is documented on the Special Incident Reports (SIR). (5) provide for the documentation of each incident 1635 Use of Force- Notification Procedures of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior 1635.1 Oleoresin Capsicum- Reporting to use, youth and staff involved, the date, time and ☒ ☐ ☐ location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7147 Kern Furlough Treatment Rehabilitation Program Targeted PRO 23-24Page 7 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure 1635 Use of Force- Training which require that agencies provide initial and regular training in use of force and chemical agents when appropriate that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods 1635.1 Oleoresin Capsicum- Policy ☒ ☐ ☐ of application. statement (3) signs or symptoms that should result in 1635 Use of Force- Training ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of 1635 Use of Force- Legal Authority ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 1635 Use of Force- Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular 1635 Use of Force- Training ☒ ☐ ☐ training. 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth- Policy Statement The facility administrator shall develop and implement We reviewed eleven (11) random written policies and procedures whereby any youth grievances from this inspection cycle from may appeal and have resolved grievances relating to FTRP. Review of policy and procedure and any condition of confinement, including but not limited review of the documentation provided to health care services, classification decisions, ☒ ☐ ☐ revealed compliance with this regulation. program participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ Walkthrough of the facility revealed youth have free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There is a confidential lock box located within each housing unit of CR. (c) resolution of the grievance at the lowest 1650 Grievance – Youth- appropriate staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response 1650 Grievance – Youth- to grievances within three (3) business days, grievances that relate to health and safety issues Grievance Procedure must be addressed immediately; ☒ ☐ ☐ All grievances reviewed had an initial response completed prior to three business days. (1) The youth may elect to be present to explain 1650 Grievance – Youth- his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to Grievance Procedure the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth- the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth- which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure 7147 Kern Furlough Treatment Rehabilitation Program Targeted PRO 23-24Page 8 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a system which provides that any appeal of a 1650 Grievance – Youth- grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the Grievance Procedure grievance; (g) resolution of the grievance must occur within ten 1650 Grievance – Youth- (10) business days unless circumstances dictate a longer time frame. The youth shall be notified of any Grievance Procedure delay; and, ☒ ☐ ☐ All grievances reviewed were completed and resolved prior to ten (10) business days of submission. (h) the policy shall provide multiple internal and 1650 Grievance – Youth- external methods to report sexual abuse and sexual ☒ ☐ ☐ harassment. Grievance Procedure Whether or not associated with a grievance, concerns 1650 Grievance – Youth- of parents, guardians, staff or other parties shall be addressed and documented in accordance with ☒ ☐ ☐ Grievance Procedure written policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs and Exercise EXERCISE. Review of policy and procedures and daily The facility administrator shall develop and implement schedule revealed compliance with this written policies and procedures for programs, regulation. Documentation of youth’s recreation, and exercise for all youth. The intent is to programs, recreation, and exercise are minimize the amount of time youth are in their rooms documented within the Duty Supervisor logs or their bed area. ☒ ☐ ☐ and RAP shift reports. We reviewed twenty (20) Duty Supervisor logs and twenty (20) RAP shift reports, which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a Procedure Statement ☒ ☐ ☐ day each Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Recreation, Programs and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that ☒ ☐ ☐ Procedure Statement a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule 1710 Recreation, Programs and Exercise shall be posted in the living units. ☒ ☐ ☐ Procedure Statement There will be a written annual review of the programs, Annual review completed by Ryan Wegis, recreation, and exercise by the responsible agency to Probation Division Director on 09/19/2023. ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. 7147 Kern Furlough Treatment Rehabilitation Program Targeted PRO 23-24Page 9 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, Programs cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically All youth at FTRP participate in appropriate, or pro-social interventions and activities programming which focuses on trauma- designed to reduce recidivism. These programs focused, cognitive, evidence-based, best should be based on the youth’s individual needs as practice interventions that are culturally required by Sections 1355 and 1356. Such programs relevant and linguistically appropriate, or may be provided under the direction of the Chief prosocial interventions and activities Probation Officer or the County Office of Education and designed to reduce recidivism. We reviewed can be administered by county partners such as mental FTRP monthly programs list of available health agencies, community based organizations, programs for the youth. faith-based organizations or Probation staff. Programs may include but are not limited to: We were able to verify youth receive a (1) Cognitive Behavior Interventions; minimum of one hour of programs daily by (2) Management of Stress and Trauma; ☒ ☐ ☐ reviewing the Unit daily schedules, (3) Anger Management; documentation provided, and interviews (4) Conflict Resolution; with staff. (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter Recreation writing, and entertainment. Activities shall be supervised and include orientation and may include ☒ ☐ ☐ We were able to verify youth receive a coaching of youth. minimum of one hour of recreation daily by reviewing the Unit daily schedules, documentation provided, and interviews with staff. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of large muscle activity each day. Procedure Statement ☒ ☐ ☐ We were able to verify youth receive a minimum of one hour of exercise daily by reviewing the Unit daily schedules, documentation provided, and interviews with staff. 7147 Kern Furlough Treatment Rehabilitation Program Targeted PRO 23-24Page 10 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The administrator/manager may suspend, for a period 1710 Recreation, Programs and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document Procedure Statement the reasons why suspension of recreation and programs occurs. ☒ ☐ ☐ It should be noted, at no time during this inspection cycle, the facility Administrator suspended youth access to recreation or programs. 7147 Kern Furlough Treatment Rehabilitation Program Targeted PRO 23-24Page 11 of 11 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7148 FACILITY NAME: Larry J. Rhoades Crossroads Facility (CR) FACILITY TYPE: CAMP PERSON(S) INTERVIEWED: Eric Meyer, Probation Division Director; Brian Mara, Assistant Probation Division Director; Marissa Meza, Senior Youth Service Officer (SYSO); Abigail Martinez, SYSO; Fernando Rodriguez, Senior Youth Service Officer; Robert Puente, Youth Service Officer II; Emilee Parks, Youth Service Officer II; Erica Holifield, Supervising Deputy Probation Officer/RAP FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 19-20, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 1205 Staffing and Scheduling Procedures Each juvenile facility shall: Policy Statement (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents including programming, to provide for safety and security of youth safety check records, grievances, disciplinary and staff, and meet established standards and actions, and incident reports. We also regulations; reviewed March, April, and May 2024 staffing schedules for the facility. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. At the time of the inspection, the Kern ☒ ☐ ☐ Crossroads Facility (KCF) staffing consisted of 1 Probation Division Director (PDD); 1 Assistant Probation Division Director (APDD); 6 Deputy Probation Officer III/Duty Supervisor (DPO III); 3 Deputy Probation I/II; 18 Senior Youth Service Officer (SrYSO); 61 Youth Service Officer I/II (YSO); 11 Re-Entry, ADA, Programming (RAP) Officer; 10 Extra-help staff. The facility walkthrough as well as interviews with the staff revealed the facility has adequate staffing to carry out the overall facility operations. (b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7148 Kern Larry J Rhoades Crossroads Targeted PRO 23-24 Page 1 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 ☒ ☐ ☐ The Duty Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course Policy 2 and PC 832 training; ☒ ☐ ☐ A Duty Supervisor is assigned to each shift. In the Duty Supervisor’s absence, a trained YSO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. (e) have at least one staff member present on each living 1205 Staffing and Scheduling Procedures unit whenever there are youth in the living unit; Policy 3 ☒ ☐ ☐ Per policy and procedure manual, staff is always present in occupied housing units. (f) have sufficient food service personnel relative to the At the time of the inspection, food service number and security of living units, including staff staffing consisted of 1 Senior Cook, 1 Food qualified and available to: plan menus meeting nutritional Service Supervisor, and 2 Youth Service requirements of youth; provide kitchen supervision; direct Officer Cooks. food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary Walkthrough and interviews with staff and records; or, a facility may serve food that meets nutritional youth revealed adequate kitchen staff is standards prepared by an outside source; present. (g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building maintenance, supervision staff are not distracted by support transportation, control room, facility security and other duties. support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ At the time of the inspection, the facility had 1 diverted from supervising youth; and, Office Service Technican; 2 Officer Services Specialist; 1 YSO Facility Maintenance Worker; 1 YSO Maintenance Worker; 1 YSO Support Services. (h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments to meet special ☒ ☐ ☐ regulation. program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, 7148 Kern Larry J Rhoades Crossroads Targeted PRO 23-24 Page 2 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Procedure Statement duty for each 15 youth in the camp population; ☒ ☐ ☐ CR population at the time of the inspection was 40 male youths. Review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their 1205 Staffing and Scheduling Procedures room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each Procedure Statement 30 youth present in the facility; ☒ ☐ ☐ A minimum of four (4) YSO, one (1) SYSO, and one (1) Rover YSO staff are scheduled for each housing unit. Review of daily schedules revealed compliance with this regulation. (C) at least two wide-awake youth supervision staff 1205 Staffing and Scheduling Procedures members on duty at all times, regardless of the number of youth in residence, unless Procedure Statement ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to Review of daily schedules revealed emergencies; compliance with this regulation. (D) at least one youth supervision staff member on 1205 Staffing and Scheduling Procedures duty who is the same gender as youth housed in the facility; Policy 4 ☒ ☐ ☐ Review of daily schedules revealed compliance with this regulation. 7148 Kern Larry J Rhoades Crossroads Targeted PRO 23-24 Page 3 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) in addition to the minimum staff to youth ratio 1205 Staffing and Scheduling Procedures required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; It should be noted the Kern Crossroads types of youth committed to the camp; and the ☒ ☐ ☐ Facility (KCF) houses APEX and CR youth on function of the camp in determining the level of the same campus but within different housing supervision necessary to maintain the safety and units. welfare of youth and staff; (F) personnel with primary responsibility for other 1205 Staffing and Scheduling Procedures duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ Staffing personnel listed within this regulation farm, forestry, kitchen or maintenance shall not be are not considered youth supervision staff. classified as youth supervision staff positions. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement We reviewed CR safety checks for the months policy and procedures that provide for direct visual of February, March, and April 2024. CR observation of youth at a minimum of every 15 minutes, continues to exceed this regulation by at random or varied intervals during hours when youth requiring visual checks of each youth every 15 are asleep or when youth are in their rooms, confined in minutes when a youth is in a room. Review of holding cells or confined to their bed in a dormitory. safety check documents and policy and Supervision is not replaced, but may be supplemented ☒ ☐ ☐ procedure manual reveals compliance with by, an audio/visual electronic surveillance system this regulation. Review of safety checks also designed to detect overt, aggressive or assaultive revealed they are being completed at random behavior and to summon aid in emergencies. All safety or varied intervals throughout each shift. checks shall be documented with the actual time the check is completed. We also reviewed live real-time safety checks at CR during the inspection walkthrough of the facility. All safety checks reviewed were in compliance with this regulation. 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and We reviewed twenty (20) Room Placement implement written policies and procedures addressing Log forms from CR. Review of the the confinement of youth in their room that are documentation provided revealed compliance consistent with Welfare and Institutions Code Section with this regulation. Review also revealed CR 208.3. The placement of a youth in room confinement is doing an excellent job of documenting the shall be accomplished in accordance with the following youth’s behaviors while on room confinement guidelines: as well as documenting the need to extend ☒ ☐ ☐ youth’s room confinement due to being a threat to the safety and security of the facility. We did provide some technical assistance regarding each youth having an individualized plan to reintegrate the youth back into the program. We also discussed, when multiple youth are involved in an incident, to ensure each youth is individually assessed for return to the program. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy statement other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy statement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 1620.1 Room Confinement- Policy statement that it compromises the mental and physical health ☒ ☐ ☐ of the youth. 7148 Kern Larry J Rhoades Crossroads Targeted PRO 23-24 Page 4 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room statement ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 1620.1 Room Confinement- Procedure (1) Return the youth to general population. ☒ ☐ ☐ statement 1 1620.1 Room Confinement- Procedure (2) Consult with mental health or medical staff. ☒ ☐ ☐ statement 2 (3) Develop an individualized plan that includes the 1620.1 Room Confinement- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ statement 3 the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: statement (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ When a youth is separated from the group by the youth was first placed in room confinement, being placed in their room, the procedure is as and when he or she is eventually released from follow: 4 room confinement. (B) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to statement integrate the youth to general population. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follow: 4 (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her designee statement every four hours thereafter. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follow: 4 (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy statement single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 1620.1 Room Confinement- Policy statement ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy statement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy statement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7148 Kern Larry J Rhoades Crossroads Targeted PRO 23-24 Page 5 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy statement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the We reviewed ten (10) hands-on use of force responsible physician, shall develop and implement reports at CR. Review of documentation written policies and procedures for the use of force, provided revealed compliance with this which may include chemical agents. Force shall never regulation. Review also revealed CR staff be applied as punishment, discipline, retaliation or utilize a command call of “Get Down on the treatment. Ground” to youth when there is an imminent (a) At a minimum, each facility shall develop policies and threat to the youth’s safety or the safety of procedures which: ☒ ☐ ☐ others. Youth who fail to comply to the Get Down command call are then given multiple warnings to comply prior to staff going hands- on or deploying their O.C. spray. It should be noted each report reviewed contained staff efforts to de-escalate the incident and command calls given to the youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction statement reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including 1635 Use of Force – Introduction statement both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. Youth Behavior and Force Options 1-4 (3) describe force options or techniques that are 1635 Use of Force – Introduction statement expressly prohibited by the facility. ☒ ☐ ☐ Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use of Force – Introduction statement inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Youth Behavior and Force Options (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for documenting and reporting the use of force, including reporting It should be noted CR conducts a debriefing requirements of management and line staff and on all use of force incidents. Attending those procedures for reviewing and tracking use of force debriefings are all staff involved in the incidents by supervisory and or management staff, ☒ ☐ ☐ incident, a Duty Supervisor, and a member of which include procedures for debriefing a particular the Administration team. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. 7148 Kern Larry J Rhoades Crossroads Targeted PRO 23-24 Page 6 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) Include an administrative review and a system for 1635 Use of Force- Notification Procedures investigating unreasonable use of force. ☒ ☐ ☐ Administration will track and review all situations involving the use of force and will determine: 1-5 (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents for and 3 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. It should be noted notification of use of force to a youth’s parent is documented on Special Incident Reports (SIR). (8) describe the limitations of use of force on pregnant 1635 Use of Force- Factors to Determine the youth in accordance with Penal Code Section 6030(f) use of force options and Welfare and Institutions Code Section 222. ☒ ☐ ☐ With regards to pregnant youth and use of force, refer to JH manual, section 1917: 1-7 (b) Facilities that authorize chemical agents as a force 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy statement chemical agents in the facility and the type, size and the approved method of deployment for those We reviewed ten (10) O.C. spray use of force chemical agents. reports at CR. Review of the documentation provided revealed compliance with this ☒ ☐ ☐ regulation. When youth are exposed to O.C. spray, CR staff are doing an excellent job of documenting each youth decontamination process from start to finish. They also document when youth “self-terminates” the decontamination process with the exact start and finish times of showers. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy statement there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ The policy of Kern County Probation have been unsuccessful or are not reasonably Department includes the following guidelines: possible. 1-2 (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy statement timelines for decontamination from chemical agents. This shall include that youth who have been exposed The policy of Kern County Probation to chemical agents shall not be left unattended until Department includes the following guidelines: that youth is fully decontaminated or is no longer 8-10 suffering the effects of the chemical agent. ☒ ☐ ☐ CR staff clearly document their one-on-one supervision of a youth that has been exposed to O.C. spray until the youth disclosed they are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents and 3 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. It should be noted notification of use of force to a youth’s parent is documented on the Special Incident Reports (SIR). (5) provide for the documentation of each incident of 1635 Use of Force- Notification Procedures use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, 1635.1 Oleoresin Capsicum- Reporting youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7148 Kern Larry J Rhoades Crossroads Targeted PRO 23-24 Page 7 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure which 1635 Use of Force- Training require that agencies provide initial and regular training in use of force and chemical agents when appropriate ☒ ☐ ☐ that address: (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy statement ☒ ☐ ☐ application. (3) signs or symptoms that should result in 1635 Use of Force- Training ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of 1635 Use of Force- Legal Authority ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 1635 Use of Force- Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular 1635 Use of Force- Training ☒ ☐ ☐ training. 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth- Policy Statement The facility administrator shall develop and implement We reviewed ten (10) random grievances written policies and procedures whereby any youth may from this inspection cycle from CR. Review of appeal and have resolved grievances relating to any policy and procedure and review of the condition of confinement, including but not limited to documentation provided revealed health care services, classification decisions, program ☐ ☒ ☐ noncompliance with this regulation with participation, telephone, mail or visiting procedures, regards to initial response dates not being food, clothing, bedding, mistreatment, harassment or completed within 3 business days. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ Walkthrough of the facility revealed youth have free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There is a confidential lock box located within each housing unit of CR. (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth- staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response to 1650 Grievance – Youth- grievances within three (3) business days, grievances that relate to health and safety issues must be Grievance Procedure addressed immediately; In all, we reviewed ten (10) grievances from ☐ ☒ ☐ CR. In five (5) out of the ten grievances reviewed, the initial response dates were completed outside of three business days. Review of documentation revealed CR is out of compliance with this regulation. (1) The youth may elect to be present to explain 1650 Grievance – Youth- his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to Grievance Procedure the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth- the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure 7148 Kern Larry J Rhoades Crossroads Targeted PRO 23-24 Page 8 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provision for a written response to the grievance 1650 Grievance – Youth- which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth- grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the Grievance Procedure grievance; (g) resolution of the grievance must occur within ten (10) 1650 Grievance – Youth- business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; Grievance Procedure ☒ ☐ ☐ and, Review of documentation revealed compliance with this regulation. (h) the policy shall provide multiple internal and external 1650 Grievance – Youth- methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Grievance Procedure Whether or not associated with a grievance, concerns 1650 Grievance – Youth- of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Grievance Procedure policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs and Exercise EXERCISE. Review of policy and procedures and daily The facility administrator shall develop and implement schedule revealed compliance with this written policies and procedures for programs, regulation. Documentation of youth’s recreation, and exercise for all youth. The intent is to programs, recreation, and exercise are minimize the amount of time youth are in their rooms or ☒ ☐ ☐ documented within the Duty Supervisor logs their bed area. and RAP shift reports. We reviewed twenty (20) Duty Supervisor logs and twenty (20) RAP shift reports which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Procedure Statement ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Recreation, Programs and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ Procedure Statement represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1710 Recreation, Programs and Exercise be posted in the living units. Procedure Statement ☒ ☐ ☐ Walkthrough of the facility during the inspection revealed program schedules are posted within each dormitory. There will be a written annual review of the programs, Annual review completed by Ahmed recreation, and exercise by the responsible agency to Baameur, Probation Division Director on ☒ ☐ ☐ ensure content offered is current, consistent, and 09/14/2023. relevant to the population. 7148 Kern Larry J Rhoades Crossroads Targeted PRO 23-24 Page 9 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Programs evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce We reviewed CR monthly programs list of recidivism. These programs should be based on the available programs for the youth. We were youth’s individual needs as required by Sections 1355 able to verify youth receive a minimum of one and 1356. Such programs may be provided under the hour of programs daily by reviewing the Unit direction of the Chief Probation Officer or the County daily schedules, documentation provided, and Office of Education and can be administered by county interviews with youth and staff. partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity 1710 Recreation, Programs and Exercise for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreation entertainment. Activities shall be supervised and include orientation and may include coaching of youth. We were able to verify youth receive a ☒ ☐ ☐ minimum of one hour of recreation daily by reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of large muscle activity each day. Procedure Statement We were able to verify youth receive a ☒ ☐ ☐ minimum of one hour of exercise daily by reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. 7148 Kern Larry J Rhoades Crossroads Targeted PRO 23-24 Page 10 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The administrator/manager may suspend, for a period 1710 Recreation, Programs and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document Procedure Statement the reasons why suspension of recreation and programs ☒ ☐ ☐ occurs. It should be noted at no time during this inspection cycle the facility Administrator suspended youth access to recreation or programs. 7148 Kern Larry J Rhoades Crossroads Targeted PRO 23-24 Page 11 of 11 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7149 FACILITY NAME: Camp Erwin Owen (CO) FACILITY TYPE: CAMP PERSON(S) INTERVIEWED: Jeremy Roberts, Probation Division Director; Jason Hillis, Assistant Division Director; Catherine Gonzalez, Deputy Probation Officer III (DPOIII); Edwin Delarosa, Senior Youth Service Officer (SYSO); Paul Escobedo, SYSO; Alicia Maldonado, SYSO; Karina Osorio, Deputy Probation Officer; Joshua Bartlett, Youth Service Officer II (YSOII); Timothy Harwell, YSO II; Calise O’Rourke, Youth Service Officer I (YSOI); James Wilson, Youth Service Senior Cook (YS SR. Cook) FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 19, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 1205 Staffing and Scheduling Procedures Each juvenile facility shall: Policy Statement (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents including programming, to provide for safety and security of youth safety check records, grievances, disciplinary and staff, and meet established standards and actions, and incident reports. We also regulations; reviewed March, April, and May 2024 staffing schedules for the facility. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. ☒ ☐ ☐ At the time of the inspection, the Camp Erwin Owen staffing consisted of 1 Probation Division Director (PDD); 1 Assistant Probation Division Director (APDD); 5 Deputy Probation Officer III/Duty Supervisor (DPO III); 1 Deputy Probation I/II; 11 Senior Youth Service Officer (SrYSO); 22 Youth Service Officer I/II (YSO); 7 Re-Entry, ADA, Programming (RAP) Officer; 7 Extra-help staff. The facility walkthrough as well as interviews with the staff revealed the facility has adequate staffing to carry out the overall facility operations. (b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7149 Kern Camp Erwin Owen Targeted PRO 23-24 Page 1 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 ☒ ☐ ☐ The Duty Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course Policy 2 and PC 832 training; ☒ ☐ ☐ A Duty Supervisor is assigned to each shift. In the Duty Supervisor’s absence, a trained YSO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. (e) have at least one staff member present on each living 1205 Staffing and Scheduling Procedures unit whenever there are youth in the living unit; Policy 3 ☒ ☐ ☐ Per policy and procedure manual, staff is always present in occupied housing units. (f) have sufficient food service personnel relative to the At the time of the inspection, food service number and security of living units, including staff staffing consisted of 1 Senior Cook and 2 qualified and available to: plan menus meeting nutritional Youth Service Officer Cooks. requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training Walkthrough and interviews with staff and programs for culinary staff; and maintain necessary youth revealed adequate kitchen staff is records; or, a facility may serve food that meets nutritional present. standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building maintenance, supervision staff are not distracted by support transportation, control room, facility security and other duties. support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ At the time of the inspection, the facility had 1 diverted from supervising youth; and, Office Service Technican; 1 Senior Officer Services Specialist; 1 YSO Facility Maintenance Worker; 1 YSO Maintenance Worker; 1 YSO Support Services (h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments to meet special ☒ ☐ ☐ regulation. program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. 7149 Kern Camp Erwin Owen Targeted PRO 23-24 Page 2 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Procedure Statement duty for each 15 youth in the camp population; ☒ ☐ ☐ CO population at the time of the inspection was 29 male youths. Review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their 1205 Staffing and Scheduling Procedures room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each Procedure Statement 30 youth present in the facility; A minimum of four (4) Line staff, one (1) Lead ☒ ☐ ☐ staff, and one (1) Duty Supervisor are scheduled for each waking hour shift. It should also be noted a minimum of one (1) RAP staff is scheduled for each waking hour shift. Review of daily schedules revealed compliance with this regulation. (C) at least two wide-awake youth supervision staff 1205 Staffing and Scheduling Procedures members on duty at all times, regardless of the number of youth in residence, unless Procedure Statement ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to Review of daily schedules revealed emergencies; compliance with this regulation. (D) at least one youth supervision staff member on 1205 Staffing and Scheduling Procedures duty who is the same gender as youth housed in the facility; Policy 4 ☒ ☐ ☐ Review of daily schedules revealed compliance with this regulation. 7149 Kern Camp Erwin Owen Targeted PRO 23-24 Page 3 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) in addition to the minimum staff to youth ratio 1205 Staffing and Scheduling Procedures required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other 1205 Staffing and Scheduling Procedures duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ Staffing personnel listed within this regulation farm, forestry, kitchen or maintenance shall not be are not considered youth supervision staff. classified as youth supervision staff positions. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement We reviewed CO safety checks for the months policy and procedures that provide for direct visual of February, March, and April 2024. CO observation of youth at a minimum of every 15 minutes, continues to exceed this regulation by at random or varied intervals during hours when youth requiring visual checks of each youth every 15 are asleep or when youth are in their rooms, confined in minutes when a youth is on his bunk in the holding cells or confined to their bed in a dormitory. dormitory. Review of safety check documents Supervision is not replaced, but may be supplemented and policy and procedure manual reveals by, an audio/visual electronic surveillance system ☒ ☐ ☐ compliance with this regulation. Review of designed to detect overt, aggressive or assaultive safety checks also revealed they are being behavior and to summon aid in emergencies. All safety completed at random or varied intervals checks shall be documented with the actual time the throughout each shift. check is completed. We also reviewed live real-time safety checks at CO during the inspection walkthrough of the facility. All safety checks reviewed were in compliance with this regulation. 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and At the time of the inspection, no CO youth had implement written policies and procedures addressing been placed on room confinement. Review of the confinement of youth in their room that are policy and procedure manual revealed consistent with Welfare and Institutions Code Section ☒ ☐ ☐ compliance with this regulation. 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following If a CO youth is deemed a safety and security guidelines: risk to the facility, they are transported back to the juvenile hall for housing purposes. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy statement other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy statement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 1620.1 Room Confinement- Policy statement that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room statement ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 1620.1 Room Confinement- Procedure (1) Return the youth to general population. ☒ ☐ ☐ statement 1 1620.1 Room Confinement- Procedure (2) Consult with mental health or medical staff. ☒ ☐ ☐ statement 2 7149 Kern Camp Erwin Owen Targeted PRO 23-24 Page 4 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Develop an individualized plan that includes the 1620.1 Room Confinement- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ statement 3 the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: statement (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ When a youth is separated from the group by the youth was first placed in room confinement, being placed in their room, the procedure is as and when he or she is eventually released from follows: 4 room confinement. (B) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to statement integrate the youth to general population. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her designee statement every four hours thereafter. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy statement single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 1620.1 Room Confinement- Policy statement ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy statement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy statement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy statement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7149 Kern Camp Erwin Owen Targeted PRO 23-24 Page 5 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the We reviewed eight (8) hands-on use of force responsible physician, shall develop and implement reports at Camp Owen. Review of the written policies and procedures for the use of force, documentation provided revealed compliance which may include chemical agents. Force shall never with this regulation. Review also revealed CO be applied as punishment, discipline, retaliation or staff utilize a command call of “Get Down on treatment. the Ground” to youth when there is an (a) At a minimum, each facility shall develop policies and imminent threat to the youth’s safety or the procedures which: ☒ ☐ ☐ safety of others. Youth who fail to comply to the Get Down command call are then given multiple warnings to comply prior to staff going hands-on or deploying their OC spray. It should be noted that each report reviewed contained staff efforts to de-escalate the incident and command calls given to the youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction statement reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including 1635 Use of Force – Introduction statement both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. Youth Behavior and Force Options 1-4 (3) describe force options or techniques that are 1635 Use of Force – Introduction statement expressly prohibited by the facility. ☒ ☐ ☐ Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use of Force – Introduction statement inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Youth Behavior and Force Options (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for documenting and reporting the use of force, including reporting It should be noted that CO conducts a requirements of management and line staff and debriefing on all use of force incidents. procedures for reviewing and tracking use of force Attending those debriefings are all staff incidents by supervisory and or management staff, ☒ ☐ ☐ involved in the incident, a Duty Supervisor, which include procedures for debriefing a particular and a member of the Administration team. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for 1635 Use of Force- Notification Procedures investigating unreasonable use of force. ☒ ☐ ☐ Administration will track and review all situations involving the use of force and will determine: 1-5 (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents for and 3 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. It should be noted that notification of use of force to a youth’s parent is documented on Special Incident Reports (SIR). 7149 Kern Camp Erwin Owen Targeted PRO 23-24 Page 6 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) describe the limitations of use of force on pregnant 1635 Use of Force- Factors to Determine the youth in accordance with Penal Code Section 6030(f) use of force options and Welfare and Institutions Code Section 222. ☒ ☐ ☐ With regards to pregnant youth and use of force, refer to JH manual, section 1917: 1-7 (b) Facilities that authorize chemical agents as a force 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy statement chemical agents in the facility and the type, size and ☒ ☐ ☐ the approved method of deployment for those At the time of the inspection, Camp Owen had chemical agents. not utilized OC spray thus far this targeted inspection cycle. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy statement there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ The policy of Kern County Probation have been unsuccessful or are not reasonably Department includes the following guidelines: possible. 1-2 (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy statement timelines for decontamination from chemical agents. This shall include that youth who have been exposed The policy of Kern County Probation to chemical agents shall not be left unattended until ☒ ☐ ☐ Department includes the following guidelines: that youth is fully decontaminated or is no longer 8-10 suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents and 3 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. It should be noted that notification of use of force to a youth’s parent is documented on the Special Incident Reports (SIR). (5) provide for the documentation of each incident of 1635 Use of Force- Notification Procedures use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, 1635.1 Oleoresin Capsicum- Reporting youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which 1635 Use of Force- Training require that agencies provide initial and regular training in use of force and chemical agents when appropriate ☒ ☐ ☐ that address: (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy statement ☒ ☐ ☐ application. (3) signs or symptoms that should result in 1635 Use of Force- Training ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of 1635 Use of Force- Legal Authority ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 1635 Use of Force- Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular 1635 Use of Force- Training ☒ ☐ ☐ training. 7149 Kern Camp Erwin Owen Targeted PRO 23-24 Page 7 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth- Policy Statement The facility administrator shall develop and implement We reviewed eight (8) random grievances written policies and procedures whereby any youth may from this inspection cycle from Camp Owen. appeal and have resolved grievances relating to any Review of policy and procedure and review of condition of confinement, including but not limited to the documentation provided revealed health care services, classification decisions, program ☒ ☐ ☐ compliance with this regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ Walkthrough of the facility revealed youth have free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There is a confidential lock box located within each housing unit of Camp Owen. (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth- staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response to 1650 Grievance – Youth- grievances within three (3) business days, grievances that relate to health and safety issues must be Grievance Procedure addressed immediately; ☒ ☐ ☐ All grievances reviewed had an initial response completed prior to three business days. (1) The youth may elect to be present to explain 1650 Grievance – Youth- his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to Grievance Procedure the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth- the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth- which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth- grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the Grievance Procedure grievance; (g) resolution of the grievance must occur within ten (10) 1650 Grievance – Youth- business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; Grievance Procedure and, ☒ ☐ ☐ All grievances reviewed were completed and resolved prior to ten (10) business days of submission. (h) the policy shall provide multiple internal and external 1650 Grievance – Youth- methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Grievance Procedure Whether or not associated with a grievance, concerns 1650 Grievance – Youth- of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Grievance Procedure policies and procedures within a specified timeframe. 7149 Kern Camp Erwin Owen Targeted PRO 23-24 Page 8 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs and Exercise EXERCISE. Review of policy and procedures and daily The facility administrator shall develop and implement schedule revealed compliance with this written policies and procedures for programs, regulation. Documentation of youth’s recreation, and exercise for all youth. The intent is to programs, recreation, and exercise are minimize the amount of time youth are in their rooms or ☒ ☐ ☐ documented within the Duty Supervisor logs their bed area. and RAP shift reports. We reviewed twenty (20) Duty Supervisor logs and twenty (20) RAP shift reports which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Procedure Statement ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Recreation, Programs and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ Procedure Statement represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1710 Recreation, Programs and Exercise be posted in the living units. Procedure Statement ☒ ☐ ☐ Walkthrough of the facility during the inspection revealed program schedules are posted within each dormitory. There will be a written annual review of the programs, Annual review completed by Jeremy Roberts, recreation, and exercise by the responsible agency to Probation Division Director on 9/30/2022. ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. 7149 Kern Camp Erwin Owen Targeted PRO 23-24 Page 9 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Programs evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- We reviewed Camp Owen monthly programs social interventions and activities designed to reduce list of available programs for the youth. We recidivism. These programs should be based on the were able to verify youth receive a minimum youth’s individual needs as required by Sections 1355 of one hour of programs daily by reviewing the and 1356. Such programs may be provided under the Unit daily schedules, documentation provided, direction of the Chief Probation Officer or the County and interviews with youth and staff. Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity 1710 Recreation, Programs and Exercise for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreation entertainment. Activities shall be supervised and include orientation and may include coaching of youth. We were able to verify youth receive a ☒ ☐ ☐ minimum of one hour of recreation daily by reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of large muscle activity each day. Procedure Statement We were able to verify youth receive a ☒ ☐ ☐ minimum of one hour of exercise daily by reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. 7149 Kern Camp Erwin Owen Targeted PRO 23-24 Page 10 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The administrator/manager may suspend, for a period 1710 Recreation, Programs and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document Procedure Statement the reasons why suspension of recreation and programs occurs. ☒ ☐ ☐ It should be noted that at no time during this inspection cycle the facility Administrator suspended youth access to recreation or programs. 7149 Kern Camp Erwin Owen Targeted PRO 23-24 Page 11 of 11 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7152 FACILITY NAME: Pathways Academy (PA) FACILITY TYPE: CAMP PERSON(S) INTERVIEWED: Ryan R. Wegis, Probation Division Director; Marc P. Herrera, Assistant Division Director; Jessica M. LaFebre; George Ramirez, Youth Service Officer II (YSO II); G. Brown, Senior Youth Service Officer (SYSO)/RAP unit; Brandon Silva, Deputy Probation Officer II (DPO II); Angelica Gonzalez, YSO II; Louie Salas, Senior Deputy Probation Officer (SrDPO)/RAP unit Supervisor FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 21-22, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 1205 Staffing and Scheduling Procedures Each juvenile facility shall: Policy Statement (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents including programming, to provide for safety and security of youth safety check records, grievances, disciplinary and staff, and meet established standards and actions, and incident reports. Also, we regulations; reviewed March, April, and May 2024 staffing schedules for the facility. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. At the time of the inspection, the Youth ☒ ☐ ☐ Detention Center (YDC) staffing consisted of 1 Probation Division Director (PDD); 2 Assistant Probation Division Director (APDD); 7 Deputy Probation Officer III/Duty Supervisor (DPO III); 6 Deputy Probation I/II; 18 Senior Youth Service Officer (SrYSO); 48 Youth Service Officer I/II (YSO); 8 Re-Entry, ADA, Programming (RAP) Officer; 10 Extra-help staff. The facility walkthrough as well as interviews with the staff revealed the facility has adequate staffing to carry out the overall facility operations. (b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7152 Kern Pathways Academy Targeted PRO 23-24 Page 1 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 ☒ ☐ ☐ The Duty Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course Policy 2 and PC 832 training; ☒ ☐ ☐ A Duty Supervisor is assigned to each shift. In the Duty Supervisor’s absence, a trained YSO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. (e) have at least one staff member present on each living 1205 Staffing and Scheduling Procedures unit whenever there are youth in the living unit; Policy 3 ☒ ☐ ☐ Per policy and procedure manual, staff is always present in occupied housing units. (f) have sufficient food service personnel relative to the At the time of the inspection, food service number and security of living units, including staff staffing consisted of 1 Senior Cook and 2 qualified and available to: plan menus meeting nutritional Youth Service Officer Cooks. requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training Walkthrough and interviews with staff and programs for culinary staff; and maintain necessary youth revealed adequate kitchen staff is records; or, a facility may serve food that meets nutritional present. standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building maintenance, supervision staff are not distracted by support transportation, control room, facility security and other duties. support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ At the time of the inspection, the facility had 1 diverted from supervising youth; and, Senior Officer Services Specialist; 2 JC CUST; 2 Officer Services Specialist; 1 YDC Facility Maintenance Worker; 1 Warehouse Supervisor; 1 YSO Support Services. (h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments to meet special ☒ ☐ ☐ regulation. program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. 7152 Kern Pathways Academy Targeted PRO 23-24 Page 2 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Procedure Statement duty for each 15 youth in the camp population; ☒ ☐ ☐ PA population at the time of the inspection was 7 female youths. Review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their 1205 Staffing and Scheduling Procedures room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each Procedure Statement 30 youth present in the facility; ☒ ☐ ☐ A minimum of two (2) staff are scheduled for each housing unit and a minimum of 1 Rover/SYSO for each housing unit. Review of daily schedules revealed compliance with this regulation. (C) at least two wide-awake youth supervision staff 1205 Staffing and Scheduling Procedures members on duty at all times, regardless of the number of youth in residence, unless Procedure Statement ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to Review of daily schedules revealed emergencies; compliance with this regulation. (D) at least one youth supervision staff member on 1205 Staffing and Scheduling Procedures duty who is the same gender as youth housed in the facility; Policy 4 ☒ ☐ ☐ Review of daily schedules revealed compliance with this regulation. 7152 Kern Pathways Academy Targeted PRO 23-24 Page 3 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) in addition to the minimum staff to youth ratio 1205 Staffing and Scheduling Procedures required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; It should be noted that the Youth Detention types of youth committed to the camp; and the ☒ ☐ ☐ Center (YDC) houses PA, YDC-JH, and FTR function of the camp in determining the level of youth on the same campus but within different supervision necessary to maintain the safety and housing units. welfare of youth and staff; (F) personnel with primary responsibility for other 1205 Staffing and Scheduling Procedures duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ Staffing personnel listed within this regulation farm, forestry, kitchen or maintenance shall not be are not considered youth supervision staff. classified as youth supervision staff positions. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement We reviewed PA safety checks for the months policy and procedures that provide for direct visual of February, March, and April 2024. PA observation of youth at a minimum of every 15 minutes, continues to exceed this regulation by at random or varied intervals during hours when youth requiring visual checks of each youth every 10 are asleep or when youth are in their rooms, confined in minutes when a youth is in a room. Review of holding cells or confined to their bed in a dormitory. safety check documents and policy and Supervision is not replaced, but may be supplemented ☒ ☐ ☐ procedure manual reveals compliance with by, an audio/visual electronic surveillance system this regulation. Review of safety checks also designed to detect overt, aggressive or assaultive revealed they are being completed at random behavior and to summon aid in emergencies. All safety or varied intervals throughout each shift. checks shall be documented with the actual time the check is completed. We also reviewed live real-time safety checks at PA during the inspection walkthrough of the facility. All safety checks reviewed were in compliance with this regulation. 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and We reviewed one (1) Room Placement Log implement written policies and procedures addressing forms from PA. Review of documentation the confinement of youth in their room that are provided revealed compliance with this consistent with Welfare and Institutions Code Section regulation. Review also revealed PA is doing 208.3. The placement of a youth in room confinement an excellent job of documenting the youth’s shall be accomplished in accordance with the following ☒ ☐ ☐ behaviors while on room confinement as well guidelines: as documenting the need to extend youth’s room confinement due to being a threat to the safety and security of the facility. It should be noted PA has only had one incident in which room confinement was utilized thus far this targeted inspection cycle. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy statement other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy statement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 1620.1 Room Confinement- Policy statement that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room statement ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 7152 Kern Pathways Academy Targeted PRO 23-24 Page 4 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1620.1 Room Confinement- Procedure (1) Return the youth to general population. ☒ ☐ ☐ statement 1 1620.1 Room Confinement- Procedure (2) Consult with mental health or medical staff. ☒ ☐ ☐ statement 2 (3) Develop an individualized plan that includes the 1620.1 Room Confinement- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ statement 3 the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: statement (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ When a youth is separated from the group by the youth was first placed in room confinement, being placed in their room, the procedure is as and when he or she is eventually released from follows: 4 room confinement. (B) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to statement integrate the youth to general population. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her designee statement every four hours thereafter. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy statement single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 1620.1 Room Confinement- Policy statement ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy statement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy statement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy statement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7152 Kern Pathways Academy Targeted PRO 23-24 Page 5 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the We reviewed three (3) hands-on use of force responsible physician, shall develop and implement reports at PA. Review of the documentation written policies and procedures for the use of force, provided revealed compliance with this which may include chemical agents. Force shall never regulation. Review also revealed PA staff be applied as punishment, discipline, retaliation or utilize a command call of “Get Down on the treatment. Ground” to youth when there is an imminent (a) At a minimum, each facility shall develop policies and threat to the youth’s safety or the safety of procedures which: ☒ ☐ ☐ others. Youth who fail to comply to the Get Down command call are then given multiple warnings to comply prior to staff going hands- on or deploying their O.C. spray. It should be noted each report reviewed contained staff efforts to de-escalate the incident and command calls given to the youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction statement reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including 1635 Use of Force – Introduction statement both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. Youth Behavior and Force Options 1-4 (3) describe force options or techniques that are 1635 Use of Force – Introduction statement expressly prohibited by the facility. ☒ ☐ ☐ Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use of Force – Introduction statement inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Youth Behavior and Force Options (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for documenting and reporting the use of force, including reporting It should be noted PA conducts a debriefing requirements of management and line staff and on all use of force incidents. Attending those procedures for reviewing and tracking use of force debriefing are all staff involved in the incident, incidents by supervisory and or management staff, ☒ ☐ ☐ a Duty Supervisor, and a member of the which include procedures for debriefing a particular Administration team. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for 1635 Use of Force- Notification Procedures investigating unreasonable use of force. ☒ ☐ ☐ Administration will track and review all situations involving the use of force and will determine: 1-5 (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents for and 3 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. It should be noted notification of use of force to a youth parent is documented on Special Incident Reports (SIR). 7152 Kern Pathways Academy Targeted PRO 23-24 Page 6 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) describe the limitations of use of force on pregnant 1635 Use of Force- Factors to Determine the youth in accordance with Penal Code Section 6030(f) use of force options and Welfare and Institutions Code Section 222. ☒ ☐ ☐ With regards to pregnant youth and use of force, refer to JH manual, section 1917: 1-7 (b) Facilities that authorize chemical agents as a force 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy statement chemical agents in the facility and the type, size and ☒ ☐ ☐ the approved method of deployment for those At the time of the inspection, PA had not chemical agents. utilized OC spray thus far this targeted inspection cycle. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy statement there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ The policy of Kern County Probation have been unsuccessful or are not reasonably Department includes the following guidelines: possible. 1-2 (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy statement timelines for decontamination from chemical agents. This shall include that youth who have been exposed The policy of Kern County Probation ☒ ☐ ☐ to chemical agents shall not be left unattended until Department includes the following guidelines: that youth is fully decontaminated or is no longer 8-10 suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents and 3 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. It should be noted that notification of use of force to a youth’s parent is documented on the Special Incident Reports (SIR). (5) provide for the documentation of each incident of 1635 Use of Force- Notification Procedures use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, 1635.1 Oleoresin Capsicum- Reporting youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which 1635 Use of Force- Training require that agencies provide initial and regular training in use of force and chemical agents when appropriate ☒ ☐ ☐ that address: (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy statement ☒ ☐ ☐ application. (3) signs or symptoms that should result in 1635 Use of Force- Training ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of 1635 Use of Force- Legal Authority ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 1635 Use of Force- Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular 1635 Use of Force- Training ☒ ☐ ☐ training. 7152 Kern Pathways Academy Targeted PRO 23-24 Page 7 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth- Policy Statement The facility administrator shall develop and implement We reviewed eleven (11) random grievances written policies and procedures whereby any youth may from this inspection cycle from PA. Review of appeal and have resolved grievances relating to any policy and procedure and review of the condition of confinement, including but not limited to documentation provided revealed compliance health care services, classification decisions, program ☒ ☐ ☐ with this regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ Walkthrough of the facility revealed youth have free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There is a confidential lock box located within each housing unit of CR. (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth- staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response to 1650 Grievance – Youth- grievances within three (3) business days, grievances that relate to health and safety issues must be Grievance Procedure addressed immediately; ☒ ☐ ☐ All grievances reviewed had an initial response completed prior to three business days. (1) The youth may elect to be present to explain 1650 Grievance – Youth- his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to Grievance Procedure the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth- the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth- which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth- grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the Grievance Procedure grievance; (g) resolution of the grievance must occur within ten (10) 1650 Grievance – Youth- business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; Grievance Procedure and, ☒ ☐ ☐ All grievances reviewed were completed and resolved prior to ten (10) business days of submission. (h) the policy shall provide multiple internal and external 1650 Grievance – Youth- methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Grievance Procedure Whether or not associated with a grievance, concerns 1650 Grievance – Youth- of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Grievance Procedure policies and procedures within a specified timeframe. 7152 Kern Pathways Academy Targeted PRO 23-24 Page 8 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs and Exercise EXERCISE. Review of policy and procedures and daily The facility administrator shall develop and implement schedule revealed compliance with this written policies and procedures for programs, regulation. Documentation of youth’s recreation, and exercise for all youth. The intent is to programs, recreation, and exercise are minimize the amount of time youth are in their rooms or ☒ ☐ ☐ documented within the Duty Supervisor logs their bed area. and RAP shift reports. We reviewed twenty (20) Duty Supervisor logs and twenty (20) RAP shift reports which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Procedure Statement ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Recreation, Programs and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ Procedure Statement represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1710 Recreation, Programs and Exercise be posted in the living units. Procedure Statement ☒ ☐ ☐ Walkthrough of the facility during the inspection revealed program schedules are posted within each dormitory. There will be a written annual review of the programs, Annual review completed by Ryan Wegis, recreation, and exercise by the responsible agency to Probation Division Director, on 09/19/2023. ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. 7152 Kern Pathways Academy Targeted PRO 23-24 Page 9 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Programs evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- All youth at PA participate in programming social interventions and activities designed to reduce which focuses on trauma-focused, cognitive, recidivism. These programs should be based on the evidence-based, best practice interventions youth’s individual needs as required by Sections 1355 that are culturally relevant and linguistically and 1356. Such programs may be provided under the appropriate, or prosocial interventions and direction of the Chief Probation Officer or the County activities designed to reduce recidivism. We Office of Education and can be administered by county reviewed PA monthly programs list of partners such as mental health agencies, community available programs for the youth. based organizations, faith-based organizations or Probation staff. We were able to verify youth receive a Programs may include but are not limited to: minimum of one hour of programs daily by (1) Cognitive Behavior Interventions; reviewing the Unit daily schedules, (2) Management of Stress and Trauma; ☒ ☐ ☐ documentation provided, and interviews with (3) Anger Management; youth and staff. (4) Conflict Resolution; (5) Juvenile Justice System; Each youth interviewed stated they always (6) Trauma-related interventions; receive a minimum of one hour per day of (7) Victim Awareness; programs, recreation, and exercise. (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity 1710 Recreation, Programs and Exercise for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreation entertainment. Activities shall be supervised and include orientation and may include coaching of youth. ☒ ☐ ☐ We were able to verify youth receive a minimum of one hour of recreation daily by reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of large muscle activity each day. Procedure Statement ☒ ☐ ☐ We were able to verify youth receive a minimum of one hour of exercise daily by reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. The administrator/manager may suspend, for a period 1710 Recreation, Programs and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document Procedure Statement the reasons why suspension of recreation and programs ☒ ☐ ☐ occurs. It should be noted that, at no time during this inspection cycle, the facility Administrator suspended youth access to recreation or programs. 7152 Kern Pathways Academy Targeted PRO 23-24 Page 10 of 11 A453 JUV Targeted PRO eff. 1/2024 7152 Kern Pathways Academy Targeted PRO 23-24 Page 1 of 11 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7153 FACILITY NAME: Kern County Secure Youth Treatment Facility (APEX) FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Eric Meyer, Probation Division Director; Brian Mara, Assistant Probation Division Director; Marissa Meza, Senior Youth Service Officer (SYSO); Abigail Martinez, SYSO; Fernando Rodriguez, Senior Youth Service Officer; Robert Puente, Youth Service Officer II; Emilee Parks, Youth Service Officer II; Erica Holifield, Supervising Deputy Probation Officer/RAP FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 19-20, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 1205 Staffing and Scheduling Procedures Each juvenile facility shall: Policy Statement (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its We reviewed a variety of documents including programming, to provide for safety and security of youth safety check records, grievances, disciplinary and staff, and meet established standards and actions, and incident reports. Also we regulations; reviewed March, April, and May 2024 staffing schedules for the facility. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. At the time of the inspection, the Kern ☒ ☐ ☐ Crossroads Facility (KCF) staffing consisted of 1 Probation Division Director (PDD); 1 Assistant Probation Division Director (APDD); 6 Deputy Probation Officer III/Duty Supervisor (DPO III); 3 Deputy Probation I/II; 18 Senior Youth Service Officer (SrYSO); 61 Youth Service Officer I/II (YSO); 11 Re-Entry, ADA, Programming (RAP) Officer; 10 Extra-help staff. The facility walkthrough as well as interviews with the staff revealed the facility has adequate staffing to carry out the overall facility operations. (b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7153 Kern SYTF Targeted PRO 23-24 Page 1 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 ☒ ☐ ☐ The Duty Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course Policy 2 and PC 832 training; ☒ ☐ ☐ A Duty Supervisor is assigned to each shift. In the Duty Supervisor’s absence, a trained YSO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. (e) have at least one staff member present on each living 1205 Staffing and Scheduling Procedures unit whenever there are youth in the living unit; Policy 3 ☒ ☐ ☐ Per policy and procedure manual, staff is always present in occupied housing units. (f) have sufficient food service personnel relative to the At the time of the inspection, food service number and security of living units, including staff staffing consisted of 1 senior Cook and 2 qualified and available to: plan menus meeting nutritional Youth Service Officer Cooks. requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training Walkthrough and interviews with staff and programs for culinary staff; and maintain necessary youth revealed adequate kitchen staff is records; or, a facility may serve food that meets nutritional present. standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building maintenance, supervision staff are not distracted by support transportation, control room, facility security and other duties. support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ At the time of the inspection, the facility had 1 diverted from supervising youth; and, Office Service Technician; 2 Officer Services Specialist; 1 YSO Facility Maintenance Worker; 1 YSO Maintenance Worker; 1 YSO Support Services. (h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments to meet special ☒ ☐ ☐ regulation. program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. 7153 Kern SYTF Targeted PRO 23-24 Page 2 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Procedure Statement duty for each 15 youth in the camp population; ☒ ☐ ☐ APEX population at the time of the inspection was 32 male youths. Review of the documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their 1205 Staffing and Scheduling Procedures room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each Procedure Statement 30 youth present in the facility; ☒ ☐ ☐ A minimum of four (4) YSO, one (1) SYSO, and one (1) Rover YSO staff are scheduled for each housing unit each housing unit. Review of daily schedules revealed compliance with this regulation. (C) at least two wide-awake youth supervision staff 1205 Staffing and Scheduling Procedures members on duty at all times, regardless of the number of youth in residence, unless Procedure Statement ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to Review of daily schedules revealed emergencies; compliance with this regulation. (D) at least one youth supervision staff member on 1205 Staffing and Scheduling Procedures duty who is the same gender as youth housed in the facility; Policy 4 ☒ ☐ ☐ Review of daily schedules revealed compliance with this regulation. 7153 Kern SYTF Targeted PRO 23-24 Page 3 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) in addition to the minimum staff to youth ratio 1205 Staffing and Scheduling Procedures required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; It should be noted the KCF houses APEX and types of youth committed to the camp; and the ☒ ☐ ☐ Camp youth on the same campus but within function of the camp in determining the level of different housing units. supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other 1205 Staffing and Scheduling Procedures duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ Staffing personnel listed within this regulation farm, forestry, kitchen or maintenance shall not be are not considered youth supervision staff. classified as youth supervision staff positions. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement We reviewed APEX safety checks for the policy and procedures that provide for direct visual months of February, March, and April 2024. observation of youth at a minimum of every 15 minutes, APEX continues to exceed this regulation by at random or varied intervals during hours when youth requiring visual checks of each youth every 15 are asleep or when youth are in their rooms, confined in minutes when a youth is in a room. Review of holding cells or confined to their bed in a dormitory. safety check documents and policy and Supervision is not replaced, but may be supplemented ☒ ☐ ☐ procedure manual reveals compliance with by, an audio/visual electronic surveillance system this regulation. Review of safety checks also designed to detect overt, aggressive or assaultive revealed they are being completed at random behavior and to summon aid in emergencies. All safety or varied intervals throughout each shift. checks shall be documented with the actual time the check is completed. We also reviewed live real-time safety checks at APEX during the inspection walkthrough of the facility. All safety checks reviewed were in compliance with this regulation. 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and We reviewed six (6) Room Placement Log implement written policies and procedures addressing forms from APEX. Review of the the confinement of youth in their room that are documentation provided revealed compliance consistent with Welfare and Institutions Code Section with this regulation. Review also revealed 208.3. The placement of a youth in room confinement ☒ ☐ ☐ APEX is doing an excellent job of shall be accomplished in accordance with the following documenting the youth’s behaviors while on guidelines: room confinement as well as documenting the need to extend youth’s room confinement due to being a threat to the safety and security of the facility. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy statement other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy statement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 1620.1 Room Confinement- Policy statement that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room statement ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 1620.1 Room Confinement- Procedure (1) Return the youth to general population. ☒ ☐ ☐ statement 1 7153 Kern SYTF Targeted PRO 23-24 Page 4 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1620.1 Room Confinement- Procedure (2) Consult with mental health or medical staff. ☒ ☐ ☐ statement 2 (3) Develop an individualized plan that includes the 1620.1 Room Confinement- Procedure goals and objectives to be met in order to reintegrate ☒ ☐ ☐ statement 3 the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: statement (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ When a youth is separated from the group by the youth was first placed in room confinement, being placed in their room, the procedure is as and when he or she is eventually released from follows: 4 room confinement. (B) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to statement integrate the youth to general population. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her designee statement every four hours thereafter. ☒ ☐ ☐ When a youth is separated from the group by being placed in their room, the procedure is as follows: 4 (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy statement single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 1620.1 Room Confinement- Policy statement ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy statement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy statement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy statement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7153 Kern SYTF Targeted PRO 23-24 Page 5 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the We reviewed ten (10) hands-on use of force responsible physician, shall develop and implement reports at APEX. Review of the written policies and procedures for the use of force, documentation provided revealed compliance which may include chemical agents. Force shall never with this regulation. Review also revealed be applied as punishment, discipline, retaliation or APEX staff utilize a command call of “Get treatment. Down on the Ground” to youth when there is (a) At a minimum, each facility shall develop policies and an imminent threat to the youth’s safety or the procedures which: ☒ ☐ ☐ safety of others. Youth who fail to comply to the Get Down command call are then given multiple warnings to comply prior to staff going hands-on or deploying their O.C. spray. It should be noted each report reviewed contained staff efforts to de-escalate the incident and command calls given to the youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction statement reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including 1635 Use of Force – Introduction statement both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. Youth Behavior and Force Options 1-4 (3) describe force options or techniques that are 1635 Use of Force – Introduction statement expressly prohibited by the facility. ☒ ☐ ☐ Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use of Force – Introduction statement inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. Youth Behavior and Force Options (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for documenting and reporting the use of force, including reporting It should be noted APEX conducts a requirements of management and line staff and debriefing on all use of force incidents. procedures for reviewing and tracking use of force Attending those debriefings are all staff incidents by supervisory and or management staff, ☒ ☐ ☐ involved in the incident, a Duty Supervisor, which include procedures for debriefing a particular and a member of the Administration team. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for 1635 Use of Force- Notification Procedures investigating unreasonable use of force. ☒ ☐ ☐ Administration will track and review all situations involving the use of force and will determine: 1-5 (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents for and 3 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. It should be noted notification of use of force to a youth’s parent is documented on Special Incident Reports (SIR). 7153 Kern SYTF Targeted PRO 23-24 Page 6 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) describe the limitations of use of force on pregnant 1635 Use of Force- Factors to Determine the youth in accordance with Penal Code Section 6030(f) use of force options and Welfare and Institutions Code Section 222. ☒ ☐ ☐ With regards to pregnant youth and use of force, refer to JH manual, section 1917: 1-7 (b) Facilities that authorize chemical agents as a force 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy statement chemical agents in the facility and the type, size and the approved method of deployment for those We reviewed ten (10) O.C. spray use of force chemical agents. reports at APEX. Review of the documentation provided revealed compliance ☒ ☐ ☐ with this regulation. When youth are exposed to O.C. spray, APEX staff are doing an excellent job of documenting each youth decontamination process from start to finish. They also document when youth “self- terminates” the decontamination process with the exact start and finish times of showers. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy statement there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ The policy of Kern County Probation have been unsuccessful or are not reasonably Department includes the following guidelines: possible. 1-2 (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy statement timelines for decontamination from chemical agents. This shall include that youth who have been exposed The policy of Kern County Probation to chemical agents shall not be left unattended until Department includes the following guidelines: that youth is fully decontaminated or is no longer 8-10 suffering the effects of the chemical agent. ☒ ☐ ☐ APEX staff clearly document their one-on-one supervision of a youth that has been exposed to OC spray until the youth discloses that they are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures 2 procedures required after use of force incidents and 3 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. It should be noted notification of use of force to a youth’s parent is documented on the Special Incident Reports (SIR). (5) provide for the documentation of each incident of 1635 Use of Force- Notification Procedures use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, 1635.1 Oleoresin Capsicum- Reporting youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which 1635 Use of Force- Training require that agencies provide initial and regular training in use of force and chemical agents when appropriate ☒ ☐ ☐ that address: (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy statement ☒ ☐ ☐ application. (3) signs or symptoms that should result in 1635 Use of Force- Training ☒ ☐ ☐ immediate referral to medical or behavioral health. 7153 Kern SYTF Targeted PRO 23-24 Page 7 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) instruction on the Constitutional Limitations of 1635 Use of Force- Legal Authority ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 1635 Use of Force- Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular 1635 Use of Force- Training ☒ ☐ ☐ training. 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth- Policy Statement The facility administrator shall develop and implement We reviewed ten (10) random grievances written policies and procedures whereby any youth may from this inspection cycle from APEX. Review appeal and have resolved grievances relating to any of policy and procedure and review of the condition of confinement, including but not limited to documentation provided revealed health care services, classification decisions, program ☐ ☒ ☐ noncompliance with this regulation with participation, telephone, mail or visiting procedures, regards to initial response dates not being food, clothing, bedding, mistreatment, harassment or completed within 3 business days. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ Walkthrough of the facility revealed youth have free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There is a confidential lock box located within each housing unit of APEX. (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth- staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response to 1650 Grievance – Youth- grievances within three (3) business days, grievances that relate to health and safety issues must be Grievance Procedure addressed immediately; In all, we reviewed ten (10) grievances from APEX. In four (4) out of the ten grievances ☐ ☒ ☐ reviewed, the initial response dates were completed outside of three business days. It should be also noted two other grievances did not have dates for the initial date responded nor did the youth write a date of submission and therefore we were unable to determine compliance. (1) The youth may elect to be present to explain 1650 Grievance – Youth- his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to Grievance Procedure the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth- the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth- which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth- grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the Grievance Procedure grievance; 7153 Kern SYTF Targeted PRO 23-24 Page 8 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) resolution of the grievance must occur within ten (10) 1650 Grievance – Youth- business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; Grievance Procedure and, ☒ ☐ ☐ Review of documentation revealed compliance with this regulation. However, it should be noted one of the reviewed grievances was resolved outside of ten business days. (h) the policy shall provide multiple internal and external 1650 Grievance – Youth- methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Grievance Procedure Whether or not associated with a grievance, concerns 1650 Grievance – Youth- of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Grievance Procedure policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs and Exercise EXERCISE. Review of policy and procedures and daily The facility administrator shall develop and implement schedule revealed compliance with this written policies and procedures for programs, regulation. Documentation of youth’s recreation, and exercise for all youth. The intent is to programs, recreation, and exercise are minimize the amount of time youth are in their rooms or ☒ ☐ ☐ documented within the Duty Supervisor logs their bed area. and RAP shift reports. We reviewed twenty (20) Duty Supervisor logs and twenty (20) RAP shift reports which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Procedure Statement ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Recreation, Programs and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ Procedure Statement represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1710 Recreation, Programs and Exercise be posted in the living units. Procedure Statement ☒ ☐ ☐ Walkthrough of the facility during the inspection revealed program schedules are posted within each dormitory. There will be a written annual review of the programs, Annual review completed by Ahmed recreation, and exercise by the responsible agency to Baameur, Probation Division Director on ☒ ☐ ☐ ensure content offered is current, consistent, and 09/14/2023. relevant to the population. 7153 Kern SYTF Targeted PRO 23-24 Page 9 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, Programs evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce We reviewed APEX monthly programs list of recidivism. These programs should be based on the available programs for the youth. We were youth’s individual needs as required by Sections 1355 able to verify youth receive a minimum of one and 1356. Such programs may be provided under the hour of programs daily by reviewing the Unit direction of the Chief Probation Officer or the County daily schedules, documentation provided, and Office of Education and can be administered by county interviews with youth and staff. partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity 1710 Recreation, Programs and Exercise for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreation entertainment. Activities shall be supervised and include orientation and may include coaching of youth. We were able to verify youth receive a ☒ ☐ ☐ minimum of one hour of recreation daily by reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of large muscle activity each day. Procedure Statement We were able to verify youth receive a ☒ ☐ ☐ minimum of one hour of exercise daily by reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. 7153 Kern SYTF Targeted PRO 23-24 Page 10 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The administrator/manager may suspend, for a period 1710 Recreation, Programs and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document Procedure Statement the reasons why suspension of recreation and programs occurs. ☒ ☐ ☐ It should be noted at no time during this inspection cycle the facility Administrator suspended youth access to recreation or programs. 7153 Kern SYTF Targeted PRO 23-24 Page 11 of 11 A453 JUV Targeted PRO eff. 1/2024