Kern Probation (2023-2024 inspection cycle)

December 19, 2024 William Dickinson, Chief Probation Officer Kern County Probation Department P.O. Box 3309 Bakersfield, CA 93385-3309 2023-2024 UNANNOUNCED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, KERN COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Dickinson: An Unannounced Inspection of the Kern County Probation Department was completed for the following facilities on Thursday, December 5, 2024: FACILITY NAME BSCC # FACILITY TYPE James G. Bowles Juvenile Hall 7146 JH Pathways Academy 7152 CAMP These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. INSPECTION RESULTS The focus of the Unannounced Inspection was to evaluate four (4) Title 15 regulations. To ensure compliance with Title 15, we reviewed documentation for the following Title 15 regulations: • 1329 Suicide Prevention Plan • 1354 Separation • 1355 Institutional Assessment and Plan • 1361 Grievance Procedure We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Modified Procedures Checklist for detailed information. An Exit Briefing with your staff was held on Thursday, December 5, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. William Dickinson. Chief Probation Officer Page 2 * * * Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, CRAIGUS THOMPSON SR. Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Kern County Juvenile Court* Chair, Juvenile Justice Commission, Kern County* Chair, Board of Supervisors, Kern County* County Administrator, Kern County* Elaine Moore, Deputy Chief Probation Officer, Kern County Ryan Wegis, Probation Division Director, Kern County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7146+ Kern Probation JH CAMP Unannounced LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 2 BSCC Code: 7146 FACILITY NAME: Kern James G Bowles Youth Detention Center FACILITY TYPE: JH PERSON(S) INTERVIEWED: Ryan R. Wegis, Probation Division Director; Marc Herrera, Assistant Division Director; Jessica LaFebre, Assistant Division Director; Monique Bermudez, Senior Youth Service Officer (SYSO); Jade Shipman-Gridiron, SYSO; Keisha Blair, SYSO; Cristal Gutierrez Youth Service Officer (YSO); Michelle Prieto, YSO II; Jay Singh, SYO II; Stephanie Torres, YSO II; Rodolfo Villa, YSO II FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: December 5, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN 1523 Suicide Prevention Plan and Procedures The facility administrator, in collaboration with the Reviewed twelve (12) youth suicide prevention healthcare and behavioral/mental health administrators, packets from the juvenile hall. Review of shall plan and implement written policies and documentation and policy and procedure procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ manual revealed compliance with this The plan shall consider the needs of youth experiencing regulation. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Youth supervision staff receive suicide 1322, Youth Supervision Staff Orientation, and Training prevention training as part of their initial and the Juvenile Corrections Officer Core Course. ☒ ☐ ☐ orientation and through the Juvenile Correctional Core training. (b) Screening, Identification Assessment and Youth Supervision staff (Intake officer) Precautionary Protocols administers the MAYSI questionnaire on each (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ youth booked into the facility. intake and as needed during detention. (2) All youth supervision staff who perform intake All Intake Officers are trained to administer the processes shall be trained in screening youth for risk MAYSI. ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the 1523 Suicide Prevention Plan and Procedures intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a ☒ ☐ ☐ Procedure statement suicide risk assessment. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 This is a modified version of the Procedures Checklist and is only intended for the 2024 Unannounced Inspection of the Kern James G Bowles Juvenile Hall. 7146 Kern James G Bowles Unannounced PRO 23-24 Page 1 of 5 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Precautionary protocols shall be developed to 1523 Suicide Prevention Plan and Procedures ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. Procedure statement (c) Referral process to behavioral/mental health staff for 1523 Suicide Prevention Plan and Procedures assessment and/or services. ☒ ☐ ☐ Procedure statement (d) Procedures for monitoring of youth identified at risk 1523 Suicide Prevention Plan and Procedures for suicide. ☒ ☐ ☐ Policy statement (d) (e) Safety Interventions 1523 Suicide Prevention Plan and Procedures (1) Procedures to address intervention protocols for youth identified at risk for suicide which may Policy statement (e)1 and (e)1a ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- 1523 Suicide Prevention Plan and Procedures informed approaches ☒ ☐ ☐ Policy statement (e)1b (2) Procedures to instruct youth supervision staff how 1523 Suicide Prevention Plan and Procedures to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ Policy statement (e)2 (f) Communication 1523 Suicide Prevention Plan and Procedures (1) The intake process shall include communication with the arresting officer and family guardians Policy statement (f)1 ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information 1523 Suicide Prevention Plan and Procedures sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental ☒ ☐ ☐ Policy statement (f)12 health staff. (g) Debriefing of Critical Incidents Related to Suicides or 1523 Suicide Prevention Plan and Procedures Attempts (1) Process for administrative review of the Policy statement (g)1 ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. 1523 Suicide Prevention Plan and Procedures (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ Policy statement (g)2 (3) Process for a debriefing event with affected youth. 1523 Suicide Prevention Plan and Procedures ☒ ☐ ☐ Policy statement (g)3 (h) Documentation 1523 Suicide Prevention Plan and Procedures (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Policy statement (h)1 Youth identified at risk for suicide shall not be denied the 1523 Suicide Prevention Plan and Procedures opportunity to participate in facility programs, services and activities which are available to other non-suicidal Policy statement youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7146 Kern James G Bowles Unannounced PRO 23-24 Page 2 of 5 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354 SEPARATION 1620 Separation The facility administrator shall develop and implement We reviewed two (2) separation packets from written policies and procedures that address: the juvenile hall. Review of documentation and policy and procedure manual revealed ☒ ☐ ☐ compliance with this regulation. However, technical assistance was provided regarding youth on separation programs eating meals and completing school outside of the youth’s room. (a) separation of youth for reasons that include, but are 1620 Separation- Policy statement not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and 1620 Separation- Policy statement trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges 1620 Separation- Policy statement available at the facility, except when necessary to accomplish the objective of separation. ☒ ☐ ☐ Youth placed on a separation program receive all Title 15 requirements. (d) when the objective of the separation is discipline, 1620 Separation- Policy statement Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the 1620 Separation- Policy statement separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of 1620 Separation- Review separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1355 INSTITUTIONAL ASSESSMENT AND PLAN 1625 Assessment and Case Plans The facility administrator shall develop and implement We reviewed five (5) Case Plan update forms written policies and procedures for assessment and from the juvenile hall. Review of case planning. ☒ ☐ ☐ documentation provided, and policy and procedure manual revealed compliance with this regulation. (a) Assessment: 1625 Assessment and Case Plans The assessment is based on information collected during the admission process with periodic review, which Policy statement includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ During the intake process, the Youth Service abuse history, educational, vocational, counseling, Officer will complete the James G. Bowles behavioral health, consideration of known history of Juvenile Hall Initial Assessment form. trauma, and family strengths and needs. (b) Institutional Case Plan: 1625 Assessment and Case Plans (1) A case plan shall be developed for each youth Policy statement held for at least 30 days or more and created within 40 days of admission. After a youth has been detained for over 30 ☒ ☐ ☐ days, a Youth Service Officer III with complete a Case Plan Update before 40 days of the youth admission. (2) The institutional plan shall include, but not be 1625 Assessment and Case Plans limited to, written documentation that provides: (A) objectives and time frame for the resolution of ☒ ☐ ☐ Procedure – Case Plan Update 1 problems identified in the assessment; 7146 Kern James G Bowles Unannounced PRO 23-24 Page 3 of 5 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) a plan for meeting the objectives that includes 1625 Assessment and Case Plans a description of program resources needed and individuals responsible for assuring that the plan ☒ ☐ ☐ Procedure – Case Plan Update 2 is implemented; (3) periodic evaluation of progress towards meeting 1625 Assessment and Case Plans the objectives, including periodic review and discussion of the plan with the youth; Procedure – Case Plan Update 3 ☒ ☐ ☐ Case plans are reviewed at six (6) month intervals if the youth remains in custody. (4) a transition plan, the contents of which shall be 1625 Assessment and Case Plans subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ Procedure – Case plan Update 4 1351; and, (5) in as much as possible and if appropriate, the 1625 Assessment and Case Plans plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, Policy statement ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth- Policy Statement The facility administrator shall develop and implement We reviewed eleven (11) grievances from written policies and procedures whereby any youth may August 1, 2024, to date of unannounced appeal and have resolved grievances relating to any inspection from JH. Review of policy and condition of confinement, including but not limited to procedure and review of documentation health care services, classification decisions, program ☒ ☐ ☐ provided revealed compliance with this participation, telephone, mail or visiting procedures, regulation. food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to have free access to the form; Walkthrough of the facility revealed youth have ☒ ☐ ☐ free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth supervision staff working in the facility; ☒ ☐ ☐ There is a confidential lock box located within each housing unit of JH. (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response to 1650 Grievance – Youth grievances within three (3) business days, grievances that relate to health and safety issues must be Grievance Procedure addressed immediately; ☒ ☐ ☐ Review of documentation provided revealed compliance with this regulation. (1) The youth may elect to be present to explain 1650 Grievance – Youth his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ Grievance Procedure grievance. 7146 Kern James G Bowles Unannounced PRO 23-24 Page 4 of 5 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Provision for a staff representative approved by 1650 Grievance – Youth the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; Grievance Procedure (g) resolution of the grievance must occur within ten (10) 1650 Grievance – Youth business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; and, Grievance Procedure ☒ ☐ ☐ All grievances reviewed were completed and resolved prior to ten (10) business days of submission. (h) the policy shall provide multiple internal and external 1650 Grievance – Youth methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Grievance Procedure Whether or not associated with a grievance, concerns of 1650 Grievance – Youth parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ Grievance Procedure policies and procedures within a specified timeframe. 7146 Kern James G Bowles Unannounced PRO 23-24 Page 5 of 5 A453 JUV PRO eff. 07.01.24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 2 BSCC Code: 7152 FACILITY NAME: Kern Pathways Academy (PA) FACILITY TYPE: CAMP PERSON(S) INTERVIEWED: Ryan R. Wegis, Probation Division Director; Marc Herrera, Assistant Division Director; Jessica LaFebre, Assistant Division Director; Monique Bermudez, Senior Youth Service Officer (SYSO); Jade Shipman-Gridiron, SYSO; Keisha Blair, SYSO; Cristal Gutierrez Youth Service Officer (YSO); Michelle Prieto, YSO II; Jay Singh, SYO II; Stephanie Torres, YSO II; Rodolfo Villa, YSO II FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: December 5, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN 1523 Suicide Prevention Plan and Procedures The facility administrator, in collaboration with the Reviewed one (1) youth suicide prevention healthcare and behavioral/mental health administrators, packet from PA. Review of documentation and shall plan and implement written policies and policy and procedure manual revealed procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ compliance with this regulation. The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Youth supervision staff receive suicide 1322, Youth Supervision Staff Orientation, and Training prevention training as part of their initial and the Juvenile Corrections Officer Core Course. ☒ ☐ ☐ orientation and through the Juvenile Correctional Core training. (b) Screening, Identification Assessment and Youth Supervision staff (Intake officer) Precautionary Protocols administers the MAYSI questionnaire on each (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ youth booked into the facility. intake and as needed during detention. (2) All youth supervision staff who perform intake All Intake Officers are trained to administer the processes shall be trained in screening youth for risk MAYSI. ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the 1523 Suicide Prevention Plan and Procedures intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a ☒ ☐ ☐ Procedure statement suicide risk assessment. (4) Precautionary protocols shall be developed to 1523 Suicide Prevention Plan and Procedures ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. Procedure statement 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 This is a modified version of the Procedures Checklist and is only intended for the 2024 Unannounced Inspection of the Kern Pathways Academy Camp. 7152 Kern Pathways Academy Unannounced PRO 23-24 Page 1 of 5 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Referral process to behavioral/mental health staff for 1523 Suicide Prevention Plan and Procedures assessment and/or services. ☒ ☐ ☐ Procedure statement (d) Procedures for monitoring of youth identified at risk 1523 Suicide Prevention Plan and Procedures for suicide. ☒ ☐ ☐ Policy statement (d) (e) Safety Interventions 1523 Suicide Prevention Plan and Procedures (1) Procedures to address intervention protocols for youth identified at risk for suicide which may Policy statement (e)1 and (e)1a ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- 1523 Suicide Prevention Plan and Procedures informed approaches ☒ ☐ ☐ Policy statement (e)1b (2) Procedures to instruct youth supervision staff how 1523 Suicide Prevention Plan and Procedures to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ Policy statement (e)2 (f) Communication 1523 Suicide Prevention Plan and Procedures (1) The intake process shall include communication with the arresting officer and family guardians Policy statement (f)1 ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information 1523 Suicide Prevention Plan and Procedures sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental ☒ ☐ ☐ Policy statement (f)12 health staff. (g) Debriefing of Critical Incidents Related to Suicides or 1523 Suicide Prevention Plan and Procedures Attempts (1) Process for administrative review of the Policy statement (g)1 ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. 1523 Suicide Prevention Plan and Procedures (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ Policy statement (g)2 (3) Process for a debriefing event with affected youth. 1523 Suicide Prevention Plan and Procedures ☒ ☐ ☐ Policy statement (g)3 (h) Documentation 1523 Suicide Prevention Plan and Procedures (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Policy statement (h)1 Youth identified at risk for suicide shall not be denied the 1523 Suicide Prevention Plan and Procedures opportunity to participate in facility programs, services and activities which are available to other non-suicidal Policy statement youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7152 Kern Pathways Academy Unannounced PRO 23-24 Page 2 of 5 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354 SEPARATION 1620 Separation The facility administrator shall develop and implement At the time of the inspection, PA didn’t have a written policies and procedures that address: youth that had been placed on a separation ☒ ☐ ☐ program. Review of policy and procedure manual revealed compliance with this regulation. (a) separation of youth for reasons that include, but are 1620 Separation- Policy statement not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and 1620 Separation- Policy statement trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges 1620 Separation- Policy statement available at the facility, except when necessary to accomplish the objective of separation. ☒ ☐ ☐ Youth placed on a separation program receive all Title 15 requirements. (d) when the objective of the separation is discipline, 1620 Separation- Policy statement Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the 1620 Separation- Policy statement separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of 1620 Separation- Review separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1355 INSTITUTIONAL ASSESSMENT AND PLAN 1625 Assessment and Case plans The facility administrator shall develop and implement We reviewed one (1) Case Plan update form written policies and procedures for assessment and ☒ ☐ ☐ from PA. Review of documentation provide case planning. and policy and procedure manual revealed compliance with this regulation. (a) Assessment: 1625 Assessment and Case plans The assessment is based on information collected during the admission process with periodic review, which Policy statement includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ During the intake process, the Youth Service abuse history, educational, vocational, counseling, Officer will complete the James G. Bowles behavioral health, consideration of known history of Juvenile Hall Initial Assessment form. trauma, and family strengths and needs. (b) Institutional Case Plan: 1625 Assessment and Case Plans (1) A case plan shall be developed for each youth Policy statement held for at least 30 days or more and created within 40 days of admission. After a youth has been detained for over 30 ☒ ☐ ☐ days, a Youth Service Officer III with complete a Case Plan Update before 40 days of the youth admission. (2) The institutional plan shall include, but not be 1625 Assessment and Case Plans limited to, written documentation that provides: (A) objectives and time frame for the resolution of ☒ ☐ ☐ Procedure – Case plan Update 1 problems identified in the assessment; (B) a plan for meeting the objectives that includes 1625 Assessment and Case Plans a description of program resources needed and individuals responsible for assuring that the plan ☒ ☐ ☐ Procedure – Case plan Update 2 is implemented; 7152 Kern Pathways Academy Unannounced PRO 23-24 Page 3 of 5 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) periodic evaluation of progress towards meeting 1625 Assessment and Case Plans the objectives, including periodic review and discussion of the plan with the youth; Procedure – Case plan Update 3 ☒ ☐ ☐ PA youth Case Plans are reviewed bi-weekly while the youth is in custody. (4) a transition plan, the contents of which shall be 1625 Assessment and Case Plans subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ Procedure – Case plan Update 4 1351; and, (5) in as much as possible and if appropriate, the 1625 Assessment and Case Plans plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, Policy statement ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth- Policy Statement The facility administrator shall develop and implement We reviewed nine (9) grievances from August written policies and procedures whereby any youth may 1, 2024, to date of unannounced inspection appeal and have resolved grievances relating to any from PA. Review of policy and procedure and condition of confinement, including but not limited to review of documentation provided revealed health care services, classification decisions, program ☒ ☐ ☐ compliance with this regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement grievance, which includes provisions for the youth to have free access to the form; Walkthrough of the facility revealed youth have ☒ ☐ ☐ free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement the grievance or to deliver the form to any youth supervision staff working in the facility; ☒ ☐ ☐ There is a confidential lock box located within PA housing unit. (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth staff level; ☒ ☐ ☐ Grievance Procedure (d) provision for a prompt review and initial response to 1650 Grievance – Youth grievances within three (3) business days, grievances that relate to health and safety issues must be Grievance Procedure addressed immediately; ☒ ☐ ☐ All grievances reviewed had an initial response completed prior to three business days. (1) The youth may elect to be present to explain 1650 Grievance – Youth his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ Grievance Procedure grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth the facility administrator to assist the youth. ☒ ☐ ☐ Grievance Procedure 7152 Kern Pathways Academy Unannounced PRO 23-24 Page 4 of 5 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provision for a written response to the grievance 1650 Grievance – Youth which includes the reasons for the decisions; ☒ ☐ ☐ Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; Grievance Procedure (g) resolution of the grievance must occur within ten (10) 1650 Grievance – Youth business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; and, Grievance Procedure ☒ ☐ ☐ All grievances reviewed were completed and resolved prior to ten (10) business days of submission. (h) the policy shall provide multiple internal and external 1650 Grievance – Youth methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Grievance Procedure Whether or not associated with a grievance, concerns of 1650 Grievance – Youth parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ Grievance Procedure policies and procedures within a specified timeframe. 7152 Kern Pathways Academy Unannounced PRO 23-24 Page 5 of 5 A453 JUV PRO eff. 07.01.24