Madera Probation (2023-2024 inspection cycle)

July 22, 2024 Chris Childers, Chief Probation Officer Madera County Probation Department 300 South G Street, Suite 100 Madera, CA 93637 2023-2024 TARGETED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, MADERA COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Childers: A Targeted Inspection of the Madera County Probation Department has been completed. A pre-inspection briefing was held on Tuesday, March 19, 2024, and the following facilities were inspected on Tuesday, July 16, 2024: FACILITY NAME BSCC # FACILITY TYPE Juvenile Detention Center (JDC) 7280 JH Madera Secure Youth Treatment Facility at 7281 SYTF MCJDC Juvenile Correctional Academy (CA) 7285 CAMP Madera Secure Youth Treatment Facility at 7286 SYTF MCJCA These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Title 15, California Code of Regulations. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Procedures Checklist for detailed information. An Exit Briefing with your staff was held on Tuesday, July 16, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Chris Childers Chief Probation Officer Page 2 Sincerely, ELIZABETH GONG Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Madera County Juvenile Court* Chair, Juvenile Justice Commission, Madera County* Chair, Board of Supervisors, Madera County* County Administrator, Madera County* Jose Pantoja, Deputy Chief Probation Officer, Madera Juvenile Center *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7280+ Madera County Probation CAMP JH SYTF Targeted LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7280 FACILITY NAME: Juvenile Detention Facility FACILITY TYPE: JH PERSON(S) INTERVIEWED: Chris Childers, Chief Probation Officer; Jose Pantoja, Deputy Chief Probation Officer; Kevin Davey, Lieutenant; Tom Okano, Supervisor; Youth: Manuel, age 18 – JDF; Aiden, age 18 – Correctional Academy; Classroom Group Interview – SYTF and CA youth (non-graduates). FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 16, 2024 **NOTE: The agency is transitioning to Lexipol with a planned completion date of December 2024. TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING U.01.06.06 Each juvenile facility shall: U.01.07.01 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility has 34 Youth Corrections Officer programming, to provide for safety and security of youth (YCO) I/II/III positions (four vacancies and and staff, and meet established standards and one on Medical Leave), and four Youth regulations; Corrections Officer Supervisors (one on Medical Leave), who work 12-hour shifts. The agency has a Lieutenant position to assist the Deputy Chief Probation Officer in ☒ ☐ ☐ administrative functions. There is extra-help staff to provide relief for call-offs, training, and vacations. The YCOs are assigned a 7 am - 7 pm shift, a 7 pm - 7 am shift, or a program shift from 9 am - 9 pm. The program shift allows for coverage during the time youth are in school until bedtime, providing additional coverage during those core times. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent The facility has an afternoon swing shift to exigent circumstances; provide adequate supervision and ☒ ☐ ☐ programming. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; O.01.08.03 Four full-time sergeants/supervisors (two on ☒ ☐ ☐ medical leave, one short-term, and one long-term) and one lieutenant oversee facility operations each shift. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 1 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has U.01.07.07 completed the Juvenile Corrections Officer Core Course U.01.07.08 and PC 832 training; The supervisors and lieutenant are on duty ☒ ☐ ☐ every shift and are not included in the staff ratio. If a supervisor calls off, the position may be filled by a JDO III. (e) have at least one staff member present on each living unit whenever there are youth in the living unit; U.01.06.05 ☒ ☐ ☐ U.01.07.09 (f) have sufficient food service personnel relative to the number and security of living units, including staff Food services are provided by Aramark via qualified and available to: plan menus meeting nutritional the Madera County Jail which is adjacent to requirements of youth; provide kitchen supervision; direct the facility. Juvenile staff pick up the carts food preparation and servings; conduct related training ☒ ☐ ☐ and transport them to each living unit for programs for culinary staff; and maintain necessary meal service. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, U.01.07.00 transportation, control room, facility security and other M.01.10.72 support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be Administrative staff and agency partner staff diverted from supervising youth; and, are not responsible for youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to U.01.07.04 temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one U.01.07.04 wide-awake youth supervision staff member on duty for each 10 youth in detention; On the inspection day, there were 25 youths in detention, 14 male youths housed in Unit ☒ ☐ ☐ 2B, two male SYTF youth, and 11 female youths in Unit 2A, including two females from Mariposa County. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake U.01.07.04 youth supervision staff member on duty for each ☒ ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the U.01.07.03 number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in U.01.07.03 ☒ ☐ ☐ the facility. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 2 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of M.01.10.72 personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as ☒ ☐ ☐ Facility supervisors are not included in the youth supervision staff positions. youth supervision ratios. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a Special Purpose Juvenile awake youth supervision staff member on duty for ☐ ☐ ☒ Hall. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one This facility is not a Camp. wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 3 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS 0B U.01.01.06 The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed safety checks for the months of observation of youth at a minimum of every 15 minutes, January, March, and May. Most checks were at random or varied intervals during hours when youth consistently between 9-14 minutes. We are asleep or when youth are in their rooms, confined in noted the agency started the use of the holding cells or confined to their bed in a dormitory. Guardian RFID system for a more Supervision is not replaced, but may be supplemented comprehensive system of checks that notifies by, an audio/visual electronic surveillance system the administrators if any are late. We designed to detect overt, aggressive or assaultive reviewed the new system while on site, which behavior and to summon aid in emergencies. All safety ☒ ☐ ☐ provided a more systematic review of all checks shall be documented with the actual time the checks. check is completed. Supervising YCO’s audit of the checks by comparing the electronic card scan check against the log and video. The checks reveal the date, time and who completed the check to assure accurate accountability for the person doing the check. 1354.5 ROOM CONFINEMENT 1B V.01.03.00 (a) The facility administrator shall develop and implement written policies and procedures addressing The Room Confinement (RC) policy remains the confinement of youth in their room that are compliant with regulation and operational consistent with Welfare and Institutions Code Section requirements in policy. Our review included 208.3. The placement of a youth in room confinement the facility's seven reported RC incidents, of shall be accomplished in accordance with the following which six were in the JDF. Of the six, two guidelines: involved one youth and it was for self-harm- related behavior on two consecutive days. In those two incidents, the youth was on RC for one hour for the first incident and approximately 30 minutes for the second. ☒ ☐ ☐ The other four incidents were verbally aggressive and/or challenging behaviors amongst two youths (per incident) and the RC lasted for 27 minutes, 30 minutes, 59 minutes, and two hours, seven minutes respectively. Behavior Health was on site for each incident and responded to the unit. The documentation in the incident reports and Caseload Explorer system revealed efforts to reintegrate the youth as soon as practical with ongoing conversations from staff to do so. (1) Room confinement shall not be used before other, less restrictive, options have been attempted V.01.03.03 and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or V.01.03.05 ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health V.01.03.06 ☒ ☐ ☐ of the youth. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 4 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room V.01.03.07 confinement for a period of four hours, staff shall do one or more of the following: We found youth were removed from RC quickly in the four behavior-related incidents and for the youth expressing self-harm statements, within two hours and under 30 ☒ ☐ ☐ minutes. We found the documentation in the youth’s event history illustrated the staff’s efforts to discontinue the RC status at the first safety check. Also noted was that due process occurred timely in each incident which involved a major rule violation. (1) Return the youth to general population. V.01.03.07, 1 ☒ ☐ ☐ (2) Consult with mental health or medical staff. V.01.03.07, 2 ☒ ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate V.01.03.07, 3 ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: V.01.03.08 (A) Document the reasons for room confinement V.01.03.08, 1 and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to V.01.03.08, 2 ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee V.01.03.08, 3 ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth V.01.03.09 in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. V.01.03.09 ☒ ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional V.01.03.09 ☒ ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires V.01.03.10 a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 5 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and V.01.03.11 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE R.01.06.00 Use of Force The facility administrator, in cooperation with the R.01.06.04, G responsible physician, shall develop and implement written policies and procedures for the use of force, We reviewed all 10 Use of Force (UF) which may include chemical agents. Force shall never incidents for 2024 facility-wide, none of which be applied as punishment, discipline, retaliation or involved the use of OC Spray. Each were treatment. documented timely, as well as reviewed and (a) At a minimum, each facility shall develop policies and inclusive of the basic elements required by procedures which: regulation. Policies are compliant and the practice is in line with policy. Nine were solely youth from detention, five of which were one youth for documented medical or ☒ ☐ ☐ behavior health incidents, one resulting in a trip to the hospital. Staff continued to articulate the behaviors leading up to the reason force was used and noted support from other staff to assist in de- escalation occurred often. The facility continues to have few incidents which illustrates their ability to exhaust efforts by de-escalating before the need to use force occurs. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 R.01.06.02 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define R.01.06.04 I, 1-4 when those force options are appropriate. Force Options include Command Presence, ☒ ☐ ☐ Verbal Force, Chemical Force, and Physical Force (3) describe force options or techniques that are expressly prohibited by the facility. R.01.01.10 ☒ ☐ ☐ (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative R.01.06.04 H, a ☒ ☐ ☐ action to immediately stop it. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 6 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that includes time period and procedure for documenting N.01.08.10 and reporting the use of force, including reporting R.01.06.07 Reporting UF Incidents requirements of management and line staff and procedures for reviewing and tracking use of force YCOs are required to provide an incident incidents by supervisory and or management staff, report for all UF incidents, including the ☒ ☐ ☐ which include procedures for debriefing a particular timeline and efforts to de-escalate before the incident with staff and/or youth for the purposes of UF. training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. R.01.06.04 H, a ☒ ☐ ☐ R.01.06.07, C (7) define the role, notification, and follow-up procedures required after use of force incidents for R.01.06.08 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) R.01.04.04, I and Welfare and Institutions Code Section 222. ☒ ☐ ☐ R.01.06.05 (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: R.01.07.00 Chemical Agents (1) identify who is approved to carry and/or utilize R.01.07.04, A and B chemical agents in the facility and the type, size and the approved method of deployment for those ☒ ☐ ☐ All permanent YCOs are authorized to carry chemical agents. OC spray because each staff member is core trained. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the R.01.07.04, C safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. R.01.07.05, A-G This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☒ ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents R.01.06.08 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for R.01.07.06, B Incident report which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location There have been no incidents of the use of ☒ ☐ ☐ of use, decontamination procedures applied and OC Spray in 2024. identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training R.01.06.05 in use of force and chemical agents when appropriate R.01.06.05, 1 that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions Defensive tactics training is provided to staff that would contraindicate certain types of force; annually. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 7 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) acceptable chemical agents and the methods of application. R.01.06.05, 2 ☒ ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. R.01.06.05, 3 ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. R.01.06.05, 4 ☒ ☐ ☐ (5) physical training force options that may require the use of perishable skills. R.01.06.05, 5 ☒ ☐ ☐ All permanent and cored staff receive eight hours of defensive tactics training annually. (6) timelines the facility uses to define regular training. R.01.06.05, Narrative ☒ ☐ ☐ 1361 GRIEVANCE PROCEDURE T.01.05.03 and .04 The facility administrator shall develop and implement written policies and procedures whereby any youth may There have been four formal grievances filed appeal and have resolved grievances relating to any thus far in 2024, three from JDF youth. Two condition of confinement, including but not limited to grievances involved food and were handled health care services, classification decisions, program by the Jail which is the Food Service provider participation, telephone, mail or visiting procedures, to the facility. The third was filed when a food, clothing, bedding, mistreatment, harassment or youth was removed from class for sneezing. violations of the nondiscrimination policy. There shall be The video review showed the youth sneezing no time limit on filing grievances. Policies and loudly numerous times in an exaggerated procedures shall include provisions whereby the facility ☒ ☐ ☐ manner, causing a disruption. In each case, manager ensures: the grievance was responded to on the same day and resolved that day or the following day. By way of process, the forms provide clear documentation of each step in the process. Policy requires timelines to meet regulation which includes a review by the DCPO. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to T.01.05.06 ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth T.01.05.05 supervision staff working in the facility; There are confidential grievance boxes in ☒ ☐ ☐ each unit, and they are checked once each shift. (c) resolution of the grievance at the lowest appropriate staff level; T.01.05.08 ☒ ☐ ☐ (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances T.01.05.08 that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not T.01.05.09 directly involved in the circumstances which led to ☒ ☐ ☐ the grievance. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 8 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Provision for a staff representative approved by the facility administrator to assist the youth. T.01.05.07 ☒ ☐ ☐ (e) provision for a written response to the grievance which includes the reasons for the decisions; T.01.05.10 ☒ ☐ ☐ (f) a system which provides that any appeal of a grievance shall be heard by a person not directly T.01.05.10 involved in the circumstances which led to the ☒ ☐ ☐ grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer T.01.05.12 time frame. The youth shall be notified of any delay; ☒ ☐ ☐ and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. T.01.05.16 ☒ ☐ ☐ Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be T.01.05.18 addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 9 of 13 A453 JUV Targeted PRO eff. 1/2024 1371 PROGRAMS, RECREATION, AND 2B EXERCISE. T.01.08.03 The facility administrator shall develop and implement The agency provides many programming written policies and procedures for programs, and recreation events for all youth in custody. recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or We reviewed each unit’s activity calendar as their bed area. well as the daily schedule and found youth are exposed to numerous programming and recreation activities from Wellpath Behavior Health Services, provided by a Madera County Behavior Health Clinician, facilitates Substance Abuse Treatment; Individual Counseling; and a Girl's Group with the assistance of a female BOS member. A Probation Peer Specialists assist with unit activities and programming. The agency has a gardening program, Youth of the Month, and monthly Cultural events posted in the living units. The PPS also assists with the facilitation of Youth for Christ, Aggression Replacement Training, Art via the Madera Arts Council and Music. Tablets continue to provide resource information to youth including education, California Driver’s License and ID information, and independent recreational ☒ ☐ ☐ games, movies, and recreational reading materials. The MCSOS participates in programming including extra-curricular subjects such as art, poetry, creative writing, and public speaking. Education Out is a program to learn about historical sites in Yosemite, Santa Cruz, Monterey, and Madera County. We spoke to a classroom of youth from the Correctional Academy and SYTF while on- site. Youth expressed positive experiences in participating in these outings, which included writing a paper on their adventure or experience. Many students have had the opportunity to submit their work in Speech and Poetry competitions, facilitated by one of the teachers, Ms. Klien. Youth also work with a teacher to place wreaths on gravesites during the Veterans Day celebration. Graduated youth attend online Madera Community College, with one student close to graduation. In addition, virtual welding and other technical programs, including woodworking, occur two days a week at the facility. The new classroom outside the facility continues to be under construction pending installation of equipment after the long electrical project was completed. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 10 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Workforce is on-site five days a week to provide a 10-week program of the CDCR Curriculum for job readiness along with a two-week ‘soft skill’ curriculum with information on job presentation and expectations. This is for older youth who have graduated or are near graduation. A two-week program is provided to younger youth to allow them the opportunity to anticipate what job readiness means as they think about entering the workforce. The KingsView Team has been providing educational services with their Youth Empowerment Program (YEP) curriculum. The YEP curriculum covers topics including youth leadership and building financial dependency. The YEP classes are taught in a relatable fashion to include all youth cognitive educational levels. Art and drawings are incorporated in their program for the youth to complete with incentives and rewards. The youth drawings are placed in the visiting room for the youth to share during family visits. The YEP also provides pro-social activities designed to reduce recidivism The Prison Education Program is on-site two days each week to provide Independent Living Skills, with the last certification in Financial Literacy. Finally, the agency has contracted with the Job Corps, for youth being dismissed from Probation; the California Conservation Corps, and Pinegrove Academy, as step-down opportunities for youth. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three T.01.08.03 hours a day during the week and five hours a day each T.01.08.04 Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding T.01.08.04 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. T.01.10.05 through .11 ☒ ☐ ☐ The facility schedules are posted in the living unit. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 11 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, recreation, and exercise by the responsible agency to T.01.08.01 ensure content offered is current, consistent, and T.01.03.05 relevant to the population. ☒ ☐ ☐ A memo was provided by DCPO Pantoja which included a list of current programs relevant to the youth population. (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to T.01.08.10 include, but not be limited to, trauma focused, cognitive, T.01.03.05 evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- As noted above, programs are coordinated social interventions and activities designed to reduce with the Probation Peer Specialists, Madera recidivism. These programs should be based on the County Superintendent of Schools, local youth’s individual needs as required by Sections 1355 community providers, and on-site clinicians. and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled T.01.08.05 activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include The youths' spare time allows them to utilize orientation and may include coaching of youth. the Edovo tablets, which are loaded with incentive activities (music, books, movies, and games), education lessons, and independent living skill information. The ☒ ☐ ☐ latter includes preparation for their driver’s license, money management, and resource guidelines for employment. Other activities include Board Games, Video Games, Yoga and Meditation, Writing, Drawing, Puzzles and Television. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 12 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity T.01.08.07 each day. Other than the Physical Training program, ☒ ☐ ☐ youth also participate in Softball, Basketball, Pickleball, Corn Hole, Spike ball, Volleyball, and Flag Football. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and T.01.08.06 programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7280 Madera Juvenile Detention Center JH Targeted PRO 23-24 Page 13 of 13 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7281 FACILITY NAME: Madera Secure Youth Treatment Facility at MCJDC F A C ILITY TYPE: SYTF PERSON(S) INTERVIEWED: Chris Childers, Chief Probation Officer; Jose Pantoja, Deputy Chief Probation Officer; Kevin Davey, Lieutenant; Tom Okano, Supervisor; Youth: Manuel, age 18 – JDF; Aiden, age 18 – Correctional Academy; Classroom Group Interview – SYTF and CA youth (non-graduates). FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 16, 2024 **NOTE: The agency is transitioning to Lexipol with a planned completion date of December 2024. TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING U.01.06.06 Each juvenile facility shall: U.01.07.01 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility has 34 Youth Corrections Officer programming, to provide for safety and security of youth (YCO) I/II/III positions (four vacancies and and staff, and meet established standards and one on Medical Leave), and four Youth regulations; Corrections Officer Supervisors (one on Medical Leave), who work 12-hour shifts. The agency has a Lieutenant position to assist the Deputy Chief Probation Officer in ☒ ☐ ☐ administrative functions. There is extra-help staff to provide relief for call-offs, training, and vacations. The YCOs are assigned a 7 am - 7 pm shift, a 7 pm - 7 am shift, or a program shift from 9 am - 9 pm. The program shift allows for coverage during the time youth are in school until bedtime, providing additional coverage during those core times. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent The facility has an afternoon swing shift to exigent circumstances; ☒ provide adequate supervision and ☐ ☐ programming. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; O.01.08.03 Four full-time sergeants/supervisors (two on ☒ ☐ ☐ medical leave, one short-term, and one long-term) and one lieutenant oversee facility operations each shift. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 1 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has U.01.07.07 completed the Juvenile Corrections Officer Core Course U.01.07.08 and PC 832 training; ☒ The supervisors and lieutenant are on duty ☐ ☐ every shift and are not included in the staff ratio. If a supervisor calls off, the position may be filled by a JDO III. (e) have at least one staff member present on each living unit whenever there are youth in the living unit; U.01.06.05 ☒ ☐ ☐ U.01.07.09 (f) have sufficient food service personnel relative to the number and security of living units, including staff Food services are provided by Aramark via qualified and available to: plan menus meeting nutritional the Madera County Jail which is adjacent to requirements of youth; provide kitchen supervision; direct the facility. Juvenile staff pick up the carts ☒ food preparation and servings; conduct related training ☐ ☐ and transport them to each living unit for programs for culinary staff; and maintain necessary meal service. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, U.01.07.00 transportation, control room, facility security and other M.01.10.72 support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be Administrative staff and agency partner staff diverted from supervising youth; and, are not responsible for youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to U.01.07.04 temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one U.01.07.04 wide-awake youth supervision staff member on duty for each 10 youth in detention; On the day of the inspection, there were five ☒ youths in SYTF, two in SYTF Phase 1 ☐ ☐ (Detention count) and three in SYTF Phase 2, Step Down (CA Count). All five were housed in Unit 1A. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake U.01.07.04 ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the U.01.07.03 number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ U.01.07.03 ☐ ☐ the facility. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 2 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of M.01.10.72 personnel, academic or trade instruction, clerical, ☒ kitchen or maintenance shall not be classified as ☐ ☐ Facility supervisors are not included in the youth supervision staff positions. youth supervision ratios. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a Special Purpose Juvenile ☐ ☒ awake youth supervision staff member on duty for ☐ Hall. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☒ youth supervision staff member on duty for each ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☒ arrangement has been made for backup support ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☒ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one This facility is not a Camp. ☐ ☒ wide-awake youth supervision staff member on ☐ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☒ youth supervision staff member on duty for each ☐ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☒ arrangements have been made for backup support ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☒ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 3 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS 0B U.01.01.06 The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed safety checks for January, observation of youth at a minimum of every 15 minutes, March, and May. Most checks were at random or varied intervals during hours when youth consistently between nine-14 minutes. We are asleep or when youth are in their rooms, confined in noted the agency started the use of the holding cells or confined to their bed in a dormitory. Guardian RFID system for a more Supervision is not replaced, but may be supplemented comprehensive system of checks that notifies by, an audio/visual electronic surveillance system the administrators if any are late. We designed to detect overt, aggressive or assaultive ☒ reviewed the new system while on site, which behavior and to summon aid in emergencies. All safety ☐ ☐ provided a more systematic review of all checks shall be documented with the actual time the checks. check is completed. Supervising YCO’s audit of the checks by comparing the electronic card scan check against the log and video. The checks reveal the date, time and who completed the check to assure accurate accountability for the person doing the check. 1354.5 ROOM CONFINEMENT 1B V.01.03.00 (a) The facility administrator shall develop and implement written policies and procedures addressing The Room Confinement (RC) policy remains the confinement of youth in their room that are compliant with regulation and operational consistent with Welfare and Institutions Code Section requirements in the policy. Our review 208.3. The placement of a youth in room confinement included the facility's total of seven reported shall be accomplished in accordance with the following RC incidents, none of which involved SYTF guidelines: youth. ☒ ☐ ☐ The documentation in the incident reports reviewed for JDF youth and Caseload Explorer system events revealed efforts to reintegrate the youth as soon as practical with ongoing conversations from staff to do so. The process is compliant with regulation and we note very few incidents occur, demonstrating the facility staff's ability to de- escalate negative behaviors. (1) Room confinement shall not be used before other, less restrictive, options have been attempted V.01.03.03 and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ V.01.03.05 ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☒ V.01.03.06 ☐ ☐ of the youth. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 4 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room V.01.03.07 confinement for a period of four hours, staff shall do one or more of the following: We found youth from the JDF were removed from RC quickly in the four behavior-related incidents and for the youth expressing self- harm statements, within two hours and under ☒ ☐ ☐ 30 minutes. We found the documentation in the youth event history illustrated the staff’s efforts to discontinue the RC status at the first safety check. Also noted was that Due Process occurred timely in each incident which involved a major rule violation. (1) Return the youth to general population. ☒ V.01.03.07, 1 ☐ ☐ (2) Consult with mental health or medical staff. ☒ V.01.03.07, 2 ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ V.01.03.07, 3 ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: V.01.03.08 (A) Document the reasons for room confinement V.01.03.08, 1 and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ V.01.03.08, 2 ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ V.01.03.08, 3 ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth V.01.03.09 ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ V.01.03.09 ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ V.01.03.09 ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires V.01.03.10 a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 5 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and V.01.03.11 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE R.01.06.00 Use of Force The facility administrator, in cooperation with the R.01.06.04, G responsible physician, shall develop and implement written policies and procedures for the use of force, We reviewed all 10 Use of Force (UF) which may include chemical agents. Force shall never incidents for 2024 facility-wide, none of which be applied as punishment, discipline, retaliation or involved the use of OC Spray. Each was treatment. documented timely, as well as reviewed and (a) At a minimum, each facility shall develop policies and inclusive of the basic elements required by procedures which: regulation. Policies are compliant and the practice is in line with policy. None of the UF ☒ incidents involved SYTF youth. ☐ ☐ For the incidents we reviewed for JDF (9) and the CA (1), we found staff continued to articulate the behaviors leading up to the reason force was used and noted support from other staff to assist in de-escalation occurred often. The facility has few UF incidents which illustrate their ability to exhaust efforts by de-escalating behaviors before the need to use force occurs. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 R.01.06.02 ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define R.01.06.04 I, 1-4 when those force options are appropriate. ☒ Force Options include Command Presence, ☐ ☐ Verbal Force, Chemical Force, and Physical Force (3) describe force options or techniques that are expressly prohibited by the facility. ☒ R.01.01.10 ☐ ☐ (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ R.01.06.04 H, a ☐ ☐ action to immediately stop it. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 6 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that includes time period and procedure for documenting N.01.08.10 and reporting the use of force, including reporting R.01.06.07 Reporting UF Incidents requirements of management and line staff and procedures for reviewing and tracking use of force YCOs are required to provide an incident incidents by supervisory and or management staff, ☒ report for all UF incidents, including the ☐ ☐ which include procedures for debriefing a particular timeline and efforts to de-escalate before the incident with staff and/or youth for the purposes of UF. training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. R.01.06.04 H, a ☒ ☐ ☐ R.01.06.07, C (7) define the role, notification, and follow-up procedures required after use of force incidents for R.01.06.08 ☒ medical, mental health staff and parents or legal ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) R.01.04.04, I ☒ and Welfare and Institutions Code Section 222. ☐ ☐ R.01.06.05 (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: R.01.07.00 Chemical Agents (1) identify who is approved to carry and/or utilize R.01.07.04, A and B chemical agents in the facility and the type, size and ☒ the approved method of deployment for those ☐ ☐ All permanent YCOs are authorized to carry chemical agents. OC spray because each staff member is core trained. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the R.01.07.04, C safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. R.01.07.05, A-G This shall include that youth who have been exposed ☒ to chemical agents shall not be left unattended until ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents R.01.06.08 ☒ involving chemical agents for medical, mental health ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for R.01.07.06, B Incident report which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ There have been no incidents of the use of ☐ ☐ of use, decontamination procedures applied and OC Spray in 2024. identification of any injuries sustained as a result of such use. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 7 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training R.01.06.05 in use of force and chemical agents when appropriate R.01.06.05, 1 that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions Defensive tactics training is provided to staff that would contraindicate certain types of force; annually. (2) acceptable chemical agents and the methods of application. ☒ R.01.06.05, 2 ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☒ R.01.06.05, 3 ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. ☒ R.01.06.05, 4 ☐ ☐ (5) physical training force options that may require the use of perishable skills. R.01.06.05, 5 ☒ ☐ ☐ All permanent and cored staff receive eight hours of defensive tactics training annually. (6) timelines the facility uses to define regular training. ☒ R.01.06.05, Narrative ☐ ☐ 1361 GRIEVANCE PROCEDURE T.01.05.03 and .04 The facility administrator shall develop and implement written policies and procedures whereby any youth may There have been four formal grievances filed appeal and have resolved grievances relating to any thus far in 2024, one from a SYTF youth. condition of confinement, including but not limited to The incident involved a youth being resistive health care services, classification decisions, program of directives from staff resulting in a Loss of participation, telephone, mail or visiting procedures, Privilege for a short period. The youth food, clothing, bedding, mistreatment, harassment or thought the sanction was extreme, however, violations of the nondiscrimination policy. There shall be when he spoke with the Commander, DCPO no time limit on filing grievances. Policies and Pantoja, he realized as a Group Leader the procedures shall include provisions whereby the facility behavior expectations and responsibilities manager ensures: ☒ ☐ ☐ included his being respectful. Video review revealed the youth demonstrated argumentative and aggressive language resulting in the sanction. He accepted the outcome the following day after meeting with the Commander. By way of procedure, the forms provide clear documentation of each step in the process. Policy requires timelines to meet regulations which includes a review by the DCPO. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ T.01.05.06 have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth T.01.05.05 supervision staff working in the facility; ☒ ☐ ☐ There are confidential grievance boxes in each unit, and they are checked once each shift. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 8 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ T.01.05.08 (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances T.01.05.08 ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not T.01.05.09 ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ T.01.05.07 (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ T.01.05.10 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly T.01.05.10 ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer T.01.05.12 ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ T.01.05.16 Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be T.01.05.18 ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 9 of 13 A453 JUV Targeted PRO eff. 1/2024 1371 PROGRAMS, RECREATION, AND 2B EXERCISE. T.01.08.03 The facility administrator shall develop and implement The agency provides many programming written policies and procedures for programs, and recreation events for all youth in custody. recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or We reviewed each unit’s activity calendar as their bed area. well as the daily schedule and found youth are exposed to numerous programming and recreation activities from Wellpath Behavior Health Services, provided by a Madera County Behavior Health Clinician, facilitates Substance Abuse Treatment; Individual Counseling; and a Girl's Group with the assistance of a female BOS member. A Probation Peer Specialists assist with unit activities and programming. The agency has a gardening program, Youth of the Month, and monthly Cultural events posted in the living units. The PPS also assists with the facilitation of Youth for Christ, Aggression Replacement Training, Art via the Madera Arts Council and Music. Tablets continue to provide resource information to youth including education, California Driver’s License and ID ☒ ☐ ☐ information, and independent recreational games, movies, and recreational reading materials. The MCSOS participates in programming including extra-curricular subjects such as art, poetry, creative writing, and public speaking. Education Out is a program to learn about historical sites in Yosemite, Santa Cruz, Monterey, and Madera County. We spoke to a classroom of youth from the Correctional Academy and SYTF while on- site. Youth expressed positive experiences in participating in these outings, which included writing a paper on their adventure or experience. Many students have had the opportunity to submit their work in Speech and Poetry competitions, facilitated by one of the teachers, Ms. Klien. Youth also work with a teacher to place wreaths on gravesites during the Veterans Day celebration. Graduated youth attend online Madera Community College, with one student close to graduation. In addition, virtual welding and other technical programs, including woodworking, occur two days a week at the facility. The new classroom outside the facility continues to be under construction pending installation of equipment after the long electrical project was completed. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 10 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Workforce is on-site five days a week to provide a 10-week program of the CDCR Curriculum for job readiness along with a two-week ‘soft skill’ curriculum with information on job presentation and expectations. This is for older youth who have graduated or are near graduation. A two-week program is provided to younger youth to allow them the opportunity to anticipate what job readiness means as they think about entering the workforce. The KingsView Team has been providing educational services with their Youth Empowerment Program (YEP) curriculum. The YEP curriculum covers topics including youth leadership and building financial dependency. The YEP classes are taught in a relatable fashion to include all youth cognitive educational levels. Art and drawings are incorporated into their program for the youth to complete with incentives and rewards. The youth drawings are placed in the visiting room for the youth to share during family visits. The YEP also provides pro-social activities designed to reduce recidivism The Prison Education Program is on-site two days each week to provide Independent Living Skills, with the last certification in Financial Literacy. Finally, the agency has contracted with the Job Corps, for youth being dismissed from Probation, the California Conservation Corps, and Pinegrove Academy, as a step-down opportunity for youth. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three T.01.08.03 hours a day during the week and five hours a day each T.01.08.04 ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding T.01.08.04 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. T.01.10.05 through .11 ☒ ☐ ☐ The facility schedules are posted in the living unit. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 11 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, recreation, and exercise by the responsible agency to T.01.08.01 ensure content offered is current, consistent, and T.01.03.05 relevant to the population. ☒ ☐ ☐ A memo was provided by DCPO Pantoja which included a list of current programs relevant to the youth population. (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to T.01.08.10 include, but not be limited to, trauma focused, cognitive, T.01.03.05 evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- As noted above, programs are coordinated social interventions and activities designed to reduce with the Probation Peer Specialists, Madera recidivism. These programs should be based on the County Superintendent of Schools, local youth’s individual needs as required by Sections 1355 community providers, and on-site clinicians. and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled T.01.08.05 activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include The youths' spare time allows them to utilize orientation and may include coaching of youth. the Edovo tablets, which are loaded with incentive activities (music, books, movies, and games), education lessons, and independent living skill information. The ☒ ☐ ☐ latter includes preparation for their driver’s license, money management, and resource guidelines for employment. Other activities include Board Games, Video Games, Yoga and Meditation, Writing, Drawing, Puzzles and Television. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 12 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity T.01.08.07 each day. Other than the Physical Training program, ☒ ☐ ☐ youth also participate in Softball, Basketball, Pickleball, Corn Hole, Spikeball, Volleyball, and Flag Football. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and T.01.08.06 programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7281 Madera Secure Youth Treatment Facility at MCJDC SYTF PRO 23-24 Page 13 of 13 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7285 FACILITY NAME: Madera Juvenile Correctional Academy FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Chris Childers, Chief Probation Officer; Jose Pantoja, Deputy Chief Probation Officer; Kevin Davey, Lieutenant; Tom Okano, Supervisor; Youth: Manuel, age 18 – JDF; Aiden, age 18 – Correctional Academy; Classroom Group Interview – SYTF and CA youth (non-graduates). FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 16, 2024 **NOTE: The agency is transitioning to Lexipol with a planned completion date of December 2024. TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING U.01.06.06 Each juvenile facility shall: U.01.07.01 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility has 34 Youth Corrections Officer programming, to provide for safety and security of youth (YCO) I/II/III positions (four vacancies and and staff, and meet established standards and one on Medical Leave), and four Youth regulations; Corrections Officer Supervisors (one on Medical Leave), who work 12-hour shifts. The agency has a Lieutenant position to assist the Deputy Chief Probation Officer in ☒ ☐ ☐ administrative functions. There is extra-help staff to provide relief for call-offs, training, and vacations. The YCOs are assigned a 7 am - 7 pm shift, a 7 pm - 7 am shift, or a program shift from 9 am - 9 pm. The program shift allows for coverage during the time youth are in school until bedtime, providing additional coverage during those core times. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent The facility has an afternoon swing shift to exigent circumstances; ☒ provide adequate supervision and ☐ ☐ programming. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; O.01.08.03 Four full-time sergeants/supervisors (two on ☒ ☐ ☐ medical leave, one short-term, and one long-term) and one lieutenant oversee facility operations each shift. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 1 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has U.01.07.07 completed the Juvenile Corrections Officer Core Course U.01.07.08 and PC 832 training; ☒ The supervisors and lieutenant are on duty ☐ ☐ every shift and are not included in the staff ratio. If a supervisor calls off, the position may be filled by a JDO III. (e) have at least one staff member present on each living unit whenever there are youth in the living unit; U.01.06.05 ☒ ☐ ☐ U.01.07.09 (f) have sufficient food service personnel relative to the number and security of living units, including staff Food services are provided by Aramark via qualified and available to: plan menus meeting nutritional the Madera County Jail which is adjacent to requirements of youth; provide kitchen supervision; direct the facility. Juvenile staff pick up the carts ☒ food preparation and servings; conduct related training ☐ ☐ and transport them to each living unit for programs for culinary staff; and maintain necessary meal service. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, U.01.07.00 transportation, control room, facility security and other M.01.10.72 support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be Administrative staff and agency partner staff diverted from supervising youth; and, are not responsible for youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to U.01.07.04 temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one ☒ This facility is not a Juvenile Hall. wide-awake youth supervision staff member on ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a Special Purpose Juvenile ☐ ☒ awake youth supervision staff member on duty for ☐ Hall. each 10 youth in detention; 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 2 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one U.01.07.04 wide-awake youth supervision staff member on duty for each 15 youth in the camp population; The Correctional Academy (CA) is located within the physical plant of the JDF facility. On the day of the inspection, there were five ☒ ☐ ☐ youths committed to the CA. Although a 1:15 ratio is sufficient, the agency staffs the unit with a 1:10 ratio due to a shared unit with the SYTF youth. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake U.01.07.04 ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the U.01.07.03 number of youth in residence, unless ☒ arrangements have been made for backup support ☐ ☐ Each unit is staffed with two YCOs based on services which allow for immediate response to population. emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in U.01.07.03 the facility; The Correctional Academy is designed as a ☒ ☐ ☐ coed program, however, there were no female youth in the CA during the inspection. (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be The Corrections Academy is inside the JDC given to the size, design, and location of the camp; and has the same physical layout. types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 3 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (F) personnel with primary responsibility for other duties such as administration, supervision of The facility does not consider administrative personnel, academic or trade instruction, clerical, ☒ or partner staff as youth supervision staff. ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1328 SAFETY CHECKS 0B U.01.01.06 The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed safety checks for January, observation of youth at a minimum of every 15 minutes, March, and May. Most checks were at random or varied intervals during hours when youth consistently between 9-14 minutes. We are asleep or when youth are in their rooms, confined in noted the agency started the use of the holding cells or confined to their bed in a dormitory. Guardian RFID system for a more Supervision is not replaced, but may be supplemented comprehensive system of checks that notifies by, an audio/visual electronic surveillance system the administrators if any are late. We designed to detect overt, aggressive or assaultive ☒ reviewed the new system while on site, which behavior and to summon aid in emergencies. All safety ☐ ☐ provided a more systematic review of all checks shall be documented with the actual time the checks. check is completed. Supervising YCO’s audit of the checks by comparing the electronic card scan check against the log and video. The checks reveal the date, time and who completed the check to assure accurate accountability for the person doing the check. 1354.5 ROOM CONFINEMENT 1B V.01.03.00 (a) The facility administrator shall develop and implement written policies and procedures addressing The Room Confinement (RC) policy remains the confinement of youth in their room that are compliant with regulation and operational consistent with Welfare and Institutions Code Section requirements in policy. Our review included 208.3. The placement of a youth in room confinement the facility's total of seven reported RC shall be accomplished in accordance with the following incidents, of which one was in the CA. The guidelines: incident involved a mutual fight among three youths. The youth were on RC for three ☒ hours and 52 minutes before agreeing to ☐ ☐ reintegrate into regular programming. Behavior Health was on site and responded to the unit. The documentation in the incident report and Caseload Explorer system revealed efforts to reintegrate the youth as soon as practical with ongoing conversations from staff to do so. (1) Room confinement shall not be used before other, less restrictive, options have been attempted V.01.03.03 and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ V.01.03.05 ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☒ V.01.03.06 ☐ ☐ of the youth. 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 4 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room V.01.03.07 confinement for a period of four hours, staff shall do one or more of the following: We found the documentation in the youth’s ☒ ☐ ☐ event history illustrated the staff’s efforts to discontinue the RC status at the first safety check. (1) Return the youth to general population. ☒ V.01.03.07, 1 ☐ ☐ (2) Consult with mental health or medical staff. ☒ V.01.03.07, 2 ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ V.01.03.07, 3 ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: V.01.03.08 (A) Document the reasons for room confinement V.01.03.08, 1 and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ V.01.03.08, 2 ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ V.01.03.08, 3 ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth V.01.03.09 ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ V.01.03.09 ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ V.01.03.09 ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires V.01.03.10 a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 5 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and V.01.03.11 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE R.01.06.00 Use of Force The facility administrator, in cooperation with the R.01.06.04, G responsible physician, shall develop and implement written policies and procedures for the use of force, We reviewed all 10 Use of Force (UF) which may include chemical agents. Force shall never incidents for 2024 facility-wide, none of which be applied as punishment, discipline, retaliation or involved the use of OC Spray. Each was treatment. documented timely, as well as reviewed and (a) At a minimum, each facility shall develop policies and inclusive of the basic elements required by procedures which: regulation. Policies are compliant and the practice is in line with policy. One incident ☒ involved three Correctional Academy youths. ☐ ☐ Staff continued to articulate the behaviors leading up to the reason force was used and noted support from other staff to assist in de- escalation occurred often. The facility continues to have few incidents which illustrates their ability to exhaust efforts by de-escalating before the need to use force occurs. Administrative reviews occur for all UF incidents. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 R.01.06.02 ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define R.01.06.04 I, 1-4 when those force options are appropriate. ☒ Force Options include Command Presence, ☐ ☐ Verbal Force, Chemical Force, and Physical Force (3) describe force options or techniques that are expressly prohibited by the facility. ☒ R.01.01.10 ☐ ☐ (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ R.01.06.04 H, a ☐ ☐ action to immediately stop it. 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 6 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that includes time period and procedure for documenting N.01.08.10 and reporting the use of force, including reporting R.01.06.07 Reporting UF Incidents requirements of management and line staff and procedures for reviewing and tracking use of force YCOs are required to provide an incident incidents by supervisory and or management staff, ☒ report for all UF incidents, including the ☐ ☐ which include procedures for debriefing a particular timeline and efforts to de-escalate before the incident with staff and/or youth for the purposes of UF. training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. R.01.06.04 H, a ☒ ☐ ☐ R.01.06.07, C (7) define the role, notification, and follow-up procedures required after use of force incidents for R.01.06.08 ☒ medical, mental health staff and parents or legal ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) R.01.04.04, I ☒ and Welfare and Institutions Code Section 222. ☐ ☐ R.01.06.05 (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: R.01.07.00 Chemical Agents (1) identify who is approved to carry and/or utilize R.01.07.04, A and B chemical agents in the facility and the type, size and ☒ the approved method of deployment for those ☐ ☐ All Permanent YCOs are authorized to carry chemical agents. OC spray because each staff member is core trained. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the R.01.07.04, C safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. R.01.07.05, A-G This shall include that youth who have been exposed ☒ to chemical agents shall not be left unattended until ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents R.01.06.08 ☒ involving chemical agents for medical, mental health ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for R.01.07.06, B Incident report which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ There have been no incidents of the use of ☐ ☐ of use, decontamination procedures applied and OC Spray in 2024. identification of any injuries sustained as a result of such use. 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 7 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training R.01.06.05 in use of force and chemical agents when appropriate R.01.06.05, 1 that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions Defensive tactics training is provided to staff that would contraindicate certain types of force; annually. (2) acceptable chemical agents and the methods of application. ☒ R.01.06.05, 2 ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☒ R.01.06.05, 3 ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. ☒ R.01.06.05, 4 ☐ ☐ (5) physical training force options that may require the use of perishable skills. R.01.06.05, 5 ☒ ☐ ☐ All permanent and cored staff receive eight hours of defensive tactics training annually. (6) timelines the facility uses to define regular training. ☒ R.01.06.05, Narrative ☐ ☐ 1361 GRIEVANCE PROCEDURE T.01.05.03 and .04 The facility administrator shall develop and implement written policies and procedures whereby any youth may There have been four formal grievances filed appeal and have resolved grievances relating to any thus far in 2024, none from Correctional condition of confinement, including but not limited to Academy youth. health care services, classification decisions, program ☒ ☐ ☐ participation, telephone, mail or visiting procedures, By way of procedure, the forms provide clear food, clothing, bedding, mistreatment, harassment or documentation of each step in the process. violations of the nondiscrimination policy. There shall be Policy requires timelines to meet regulation no time limit on filing grievances. Policies and which includes a review by the DCPO. procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ T.01.05.06 have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth T.01.05.05 supervision staff working in the facility; ☒ ☐ ☐ There are confidential grievance boxes in each unit, and they are checked once each shift. (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ T.01.05.08 (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances T.01.05.08 ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not T.01.05.09 ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 8 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ T.01.05.07 (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ T.01.05.10 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly T.01.05.10 ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer T.01.05.12 ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ T.01.05.16 Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be T.01.05.18 ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 9 of 13 A453 JUV Targeted PRO eff. 1/2024 1371 PROGRAMS, RECREATION, AND 2B EXERCISE. T.01.08.03 The facility administrator shall develop and implement The agency provides many programming written policies and procedures for programs, and recreation events for all youth in custody. recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or We reviewed each unit’s activity calendar as their bed area. well as the daily schedule and found youth are exposed to numerous programming and recreation activities from Wellpath Behavior Health Services, provided by a Madera County Behavior Health Clinician, facilitates Substance Abuse Treatment; Individual Counseling; and a Girl's Group with the assistance of a female BOS member. A Probation Peer Specialists assist with unit activities and programming. The agency has a gardening program, Youth of the Month, and monthly Cultural events posted in the living units. The PPS also assists with the facilitation of Youth for Christ, Aggression Replacement Training, Art via the Madera Arts Council and Music. Tablets continue to provide resource information to youth including education, California Driver’s License and ID ☒ ☐ ☐ information, and independent recreational games, movies, and recreational reading materials. The MCSOS participates in programming including extra-curricular subjects such as art, poetry, creative writing, and public speaking. Education Out is a program to learn about historical sites in Yosemite, Santa Cruz, Monterey, and Madera County. We spoke to a classroom of youth from the Correctional Academy and SYTF while on- site. Youth expressed positive experiences in participating in these outings, which included writing a paper on their adventure or experience. Many students have had the opportunity to submit their work in Speech and Poetry competitions, facilitated by one of the teachers, Ms. Klien. Youth also work with a teacher to place wreaths on gravesites during the Veterans Day celebration. Graduated youth attend online Madera Community College, with one student close to graduation. In addition, virtual welding and other technical programs, including woodworking, occur two days a week at the facility. The new classroom outside the facility continues to be under construction pending installation of equipment after the long electrical project was completed. 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 10 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Workforce is on site five days a week to provide a 10-week program of the CDCR Curriculum for job readiness along with a two- week ‘soft skill’ curriculum with information on job presentation and expectations. This is for older youth who have graduated or are near graduation. A two-week program is provided to younger youth to allow them the opportunity to anticipate what job readiness means as they think about entering the workforce. The KingsView Team has been providing educational services with their Youth Empowerment Program (YEP) curriculum. The YEP curriculum covers topics including youth leadership and building financial dependency. The YEP classes are taught in a relatable fashion to include all youth cognitive educational levels. Art and drawings are incorporated in their program for the youth to complete with incentives and rewards. The youth drawings are placed in the visiting room for the youth to share during family visits. The YEP also provides pro-social activities designed to reduce recidivism The Prison Education Program is on-site two days each week to provide Independent Living Skills, with the last certification in Financial Literacy. Finally, the agency has contracted with the Job Corps, for youth being dismissed from Probation, the California Conservation Corps, and Pinegrove Academy, as a step-down opportunity for youth. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three T.01.08.03 hours a day during the week and five hours a day each T.01.08.04 ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding T.01.08.04 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. T.01.10.05 through .11 ☒ ☐ ☐ The facility schedules are posted in the living unit. 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 11 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, recreation, and exercise by the responsible agency to T.01.08.01 ensure content offered is current, consistent, and T.01.03.05 relevant to the population. ☒ ☐ ☐ A memo was provided by DCPO Pantoja which included a list of current programs relevant to the youth population. (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to T.01.08.10 include, but not be limited to, trauma focused, cognitive, T.01.03.05 evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- As noted above, programs are coordinated social interventions and activities designed to reduce with the Probation Peer Specialists, Madera recidivism. These programs should be based on the County Superintendent of Schools, local youth’s individual needs as required by Sections 1355 community providers, and on-site clinicians. and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled T.01.08.05 activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include The youths' spare time allows them to utilize orientation and may include coaching of youth. the Edovo tablets, which are loaded with incentive activities (music, books, movies, and games), education lessons, and independent living skill information. The ☒ ☐ ☐ latter includes preparation for their driver’s license, money management, and resource guidelines for employment. Other activities include Board Games, Video Games, Yoga and Meditation, Writing, Drawing, Puzzles and Television. 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 12 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity T.01.08.07 each day. Other than the Physical Training program, ☒ ☐ ☐ youth also participate in Softball, Basketball, Pickleball, Corn Hole, Spike ball, Volleyball, and Flag Football. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and T.01.08.06 programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7285 Madera Juvenile Correctional Academy CAMP Targeted PRO 23-24 Page 13 of 13 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7286 FACILITY NAME: Madera Secure Youth Treatment Facility at MCJCA FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Chris Childers, Chief Probation Officer; Jose Pantoja, Deputy Chief Probation Officer; Kevin Davey, Lieutenant; Tom Okano, Supervisor; Youth: Manuel, age 18 – JDF; Aiden, age 18 – Correctional Academy; Classroom Group Interview – SYTF and CA youth (non-graduates). FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 16, 2024 **NOTE: The agency is transitioning to Lexipol with a planned completion date of December 2024. TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING U.01.06.06 Each juvenile facility shall: U.01.07.01 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility has 34 Youth Corrections Officer programming, to provide for safety and security of youth (YCO) I/II/III positions (four vacancies and and staff, and meet established standards and one on Medical Leave), and four Youth regulations; Corrections Officer Supervisors (one on Medical Leave), who work 12-hour shifts. The agency has a Lieutenant position to assist the Deputy Chief Probation Officer in ☒ ☐ ☐ administrative functions. There are extra- help staff to provide relief for call-offs, training, and vacations. The YCOs are assigned a 7 am - 7 pm shift, a 7 pm - 7 am shift, or a program shift from 9 am - 9 pm. The program shift allows for coverage during the time youth are in school until bedtime, providing additional coverage during those core times. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent The facility has an afternoon swing shift to exigent circumstances; ☒ provide adequate supervision and ☐ ☐ programming. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; O.01.08.03 Four full-time sergeants/supervisors (two on ☒ ☐ ☐ medical leave, one short-term, and one long-term) and one lieutenant oversee facility operations each shift. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 1 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has U.01.07.07 completed the Juvenile Corrections Officer Core Course U.01.07.08 and PC 832 training; ☒ The supervisors and lieutenant are on duty ☐ ☐ every shift and are not included in the staff ratio. If a supervisor calls off, the position may be filled by a JDO III. (e) have at least one staff member present on each living unit whenever there are youth in the living unit; U.01.06.05 ☒ ☐ ☐ U.01.07.09 (f) have sufficient food service personnel relative to the number and security of living units, including staff Food services are provided by Aramark via qualified and available to: plan menus meeting nutritional the Madera County Jail which is adjacent to requirements of youth; provide kitchen supervision; direct the facility. Juvenile staff pick up the carts ☒ food preparation and servings; conduct related training ☐ ☐ and transport them to each living unit for programs for culinary staff; and maintain necessary meal service. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, U.01.07.00 transportation, control room, facility security and other M.01.10.72 support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be Administrative staff and agency partner staff diverted from supervising youth; and, are not responsible for youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to U.01.07.04 temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one U.01.07.04 wide-awake youth supervision staff member on duty for each 10 youth in detention; On the day of the inspection, there were five ☒ ☐ ☐ youths in SYTF, three in the Phase 2 CA Step Down Program, and two in the Phase 1 JDC SYTF Program. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake U.01.07.04 ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the U.01.07.03 number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ U.01.07.03 ☐ ☐ the facility. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 2 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of M.01.10.72 personnel, academic or trade instruction, clerical, ☒ kitchen or maintenance shall not be classified as ☐ ☐ Facility supervisors are not included in the youth supervision staff positions. youth supervision ratios. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a Special Purpose Juvenile ☐ ☒ awake youth supervision staff member on duty for ☐ Hall. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one This facility is not a Camp. ☒ wide-awake youth supervision staff member on ☐ ☐ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☒ arrangements have been made for backup support ☐ ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 3 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS 0B U.01.01.06 The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed safety checks for January, observation of youth at a minimum of every 15 minutes, March, and May. Most checks were at random or varied intervals during hours when youth consistently between 9-14 minutes. We are asleep or when youth are in their rooms, confined in noted the agency started the use of the holding cells or confined to their bed in a dormitory. Guardian RFID system for a more Supervision is not replaced, but may be supplemented comprehensive system of checks that notifies by, an audio/visual electronic surveillance system the administrators if any are late. We designed to detect overt, aggressive or assaultive ☒ reviewed the new system while on site, which behavior and to summon aid in emergencies. All safety ☐ ☐ provided a more systematic review of all checks shall be documented with the actual time the checks. check is completed. Supervising YCOs audit of the checks by comparing the electronic card scan check against the log and video. The checks reveal the date, time and who completed the check to assure accurate accountability for the person doing the check. 1354.5 ROOM CONFINEMENT 1B V.01.03.00 (a) The facility administrator shall develop and implement written policies and procedures addressing The Room Confinement (RC) policy remains the confinement of youth in their room that are compliant with regulation and operational consistent with Welfare and Institutions Code Section requirements in policy. Our review included 208.3. The placement of a youth in room confinement the facility's total of seven reported RC shall be accomplished in accordance with the following incidents, none of which involved SYTF guidelines: youth. ☒ ☐ ☐ The documentation in the incident reports reviewed for JDC youth and Caseload Explorer system events revealed efforts to reintegrate the youth as soon as practical with ongoing conversations from staff to do so. The process is compliant with regulations and we note very few incidents occur, demonstrating the facility staff’s ability to de- escalate negative behaviors. (1) Room confinement shall not be used before other, less restrictive, options have been attempted V.01.03.03 and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ V.01.03.05 ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☒ V.01.03.06 ☐ ☐ of the youth. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 4 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room V.01.03.07 confinement for a period of four hours, staff shall do one or more of the following: We found youth from the JDC were removed from RC quickly in the four behavior-related incidents and for the youth expressing self- harm statements, within two hours and under ☒ ☐ ☐ 30 minutes. The documentation in the youth’s event history illustrated the staff’s efforts to discontinue the RC status at the first safety check. Also noted was that due process occurred timely in each incident which involved a major rule violation. (1) Return the youth to general population. ☒ V.01.03.07, 1 ☐ ☐ (2) Consult with mental health or medical staff. ☒ V.01.03.07, 2 ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ V.01.03.07, 3 ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: V.01.03.08 (A) Document the reasons for room confinement V.01.03.08, 1 and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ V.01.03.08, 2 ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ V.01.03.08, 3 ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth V.01.03.09 ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ V.01.03.09 ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ V.01.03.09 ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires V.01.03.10 a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 5 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and V.01.03.11 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE R.01.06.00 Use of Force The facility administrator, in cooperation with the R.01.06.04, G responsible physician, shall develop and implement written policies and procedures for the use of force, We reviewed all 10 Use of Force (UF) which may include chemical agents. Force shall never incidents for 2024 facility-wide, none of which be applied as punishment, discipline, retaliation or involved the use of OC Spray. Each was treatment. documented timely, as well as reviewed and (a) At a minimum, each facility shall develop policies and inclusive of the basic elements required by procedures which: regulation. Policies are compliant and the practice is in line with policy. None of the UF ☒ incidents involved SYTF youth. ☐ ☐ For the incidents we reviewed for JDF (9) and the CA (1), we found staff continued to articulate the behaviors leading up to the reason force was used and noted support from other staff to assist in de-escalation occurred often. The facility has few UF incidents which illustrate their ability to exhaust efforts by de-escalating behaviors before the need to use force occurs. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 R.01.06.02 ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including . both physical and non-physical options and define R.01.06.04 I, 1-4 when those force options are appropriate. ☒ Force Options include Command Presence, ☐ ☐ Verbal Force, Chemical Force, and Physical Force (3) describe force options or techniques that are expressly prohibited by the facility. ☒ R.01.01.10 ☐ ☐ (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ R.01.06.04 H, a ☐ ☐ action to immediately stop it. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 6 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that includes time period and procedure for documenting N.01.08.10 and reporting the use of force, including reporting R.01.06.07 Reporting UF Incidents requirements of management and line staff and procedures for reviewing and tracking use of force YCOs are required to provide an incident incidents by supervisory and or management staff, ☒ report for all UF incidents, including the ☐ ☐ which include procedures for debriefing a particular timeline and efforts to de-escalate before the incident with staff and/or youth for the purposes of UF. training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. R.01.06.04 H, a ☒ ☐ ☐ R.01.06.07, C (7) define the role, notification, and follow-up procedures required after use of force incidents for R.01.06.08 ☒ medical, mental health staff and parents or legal ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) R.01.04.04, I ☒ and Welfare and Institutions Code Section 222. ☐ ☐ R.01.06.05 (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: R.01.07.00 Chemical Agents (1) identify who is approved to carry and/or utilize R.01.07.04, A and B chemical agents in the facility and the type, size and ☒ the approved method of deployment for those ☐ ☐ All Permanent YCOs are authorized to carry chemical agents. OC spray because each staff member is core trained. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the R.01.07.04, C safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. R.01.07.05, A-G This shall include that youth who have been exposed ☒ to chemical agents shall not be left unattended until ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents R.01.06.08 ☒ involving chemical agents for medical, mental health ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for R.01.07.06, B Incident report which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ There have been no incidents of the use of ☐ ☐ of use, decontamination procedures applied and OC Spray in 2024. identification of any injuries sustained as a result of such use. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 7 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training R.01.06.05 in use of force and chemical agents when appropriate R.01.06.05, 1 that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions Defensive tactics training is provided to staff that would contraindicate certain types of force; annually. (2) acceptable chemical agents and the methods of application. ☒ R.01.06.05, 2 ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☒ R.01.06.05, 3 ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. ☒ R.01.06.05, 4 ☐ ☐ (5) physical training force options that may require the use of perishable skills. R.01.06.05, 5 ☒ ☐ ☐ All permanent and cored staff receive eight hours of defensive tactics training annually. (6) timelines the facility uses to define regular training. ☒ R.01.06.05, Narrative ☐ ☐ 1361 GRIEVANCE PROCEDURE T.01.05.03 and .04 The facility administrator shall develop and implement written policies and procedures whereby any youth may There have been four formal grievances filed appeal and have resolved grievances relating to any thus far in 2024, one from a SYTF youth. condition of confinement, including but not limited to The incident involved a youth being resistive health care services, classification decisions, program of directives from staff resulting in a Loss of participation, telephone, mail or visiting procedures, Privilege for a short period. The youth food, clothing, bedding, mistreatment, harassment or thought the sanction was extreme, however, violations of the nondiscrimination policy. There shall be when he spoke with the Commander, DCPO no time limit on filing grievances. Policies and Pantoja, he realized as a Group Leader the procedures shall include provisions whereby the facility behavior expectations and responsibilities manager ensures: ☒ ☐ ☐ included his being respectful. Video review revealed the youth demonstrated argumentative and aggressive language resulting in the sanction. He accepted the outcome the following day after meeting with the Commander. By way of procedure, the forms provide clear documentation of each step in the process. Policy requires timelines to meet regulation which includes a review by the DCPO. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ T.01.05.06 have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth T.01.05.05 supervision staff working in the facility; ☒ ☐ ☐ There are confidential grievance boxes in each unit, and they are checked once each shift. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 8 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ T.01.05.08 (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances T.01.05.08 ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not T.01.05.09 ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ T.01.05.07 (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ T.01.05.10 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly T.01.05.10 ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer T.01.05.12 ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ T.01.05.16 Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be T.01.05.18 ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 9 of 13 A453 JUV Targeted PRO eff. 1/2024 1371 PROGRAMS, RECREATION, AND 2B EXERCISE. T.01.08.03 The facility administrator shall develop and implement The agency provides many programming written policies and procedures for programs, and recreation events for all youth in custody. recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or We reviewed each unit’s activity calendar as their bed area. well as the daily schedule and found youth are exposed to numerous programming and recreation activities from Wellpath Behavior Health Services, provided by a Madera County Behavior Health Clinician, facilitates Substance Abuse Treatment; Individual Counseling; and a Girl's Group with the assistance of a female BOS member. A Probation Peer Specialists assist with unit activities and programming. The agency has a gardening program, Youth of the Month, and monthly Cultural events posted in the living units. The PPS also assists with the facilitation of Youth for Christ, Aggression Replacement Training, Art via the Madera Arts Council and Music. Tablets continue to provide resource information to youth including education, California Driver’s License and ID ☒ ☐ ☐ information, and independent recreational games, movies, and recreational reading materials. The MCSOS participates in programming including extra-curricular subjects such as art, poetry, creative writing, and public speaking. Education Out is a program to learn about historical sites in Yosemite, Santa Cruz, Monterey, and Madera County. We spoke to a classroom of youth from the Correctional Academy and SYTF while on- site. Youth expressed positive experiences in participating in these outings, which included writing a paper on their adventure or experience. Many students have had the opportunity to submit their work in Speech and Poetry competitions, facilitated by one of the teachers, Ms. Klien. Youth also work with a teacher to place wreaths on gravesites during the Veterans Day celebration. Graduated youth attend online Madera Community College, with one student close to graduation. In addition, virtual welding and other technical programs, including woodworking, occur two days a week at the facility. The new classroom outside the facility continues to be under construction pending installation of equipment after the long electrical project was completed. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 10 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Workforce is on site five days a week to provide a 10-week program of the CDCR Curriculum for job readiness along with a two-week ‘soft skill’ curriculum with information on job presentation and expectations. This is for older youth who have graduated or are near graduation. A two-week program is provided to younger youth to allow them the opportunity to anticipate what job readiness means as they think about entering the workforce. The KingsView Team has been providing educational services with their Youth Empowerment Program (YEP) curriculum. The YEP curriculum covers topics including youth leadership and building financial dependency. The YEP classes are taught in a relatable fashion to include all youth cognitive educational levels. Art and drawings are incorporated in their program for the youth to complete with incentives and rewards. The youth drawings are placed in the visiting room for the youth to share during family visits. The YEP also provides pro-social activities designed to reduce recidivism The Prison Education Program is on-site two days each week to provide Independent Living Skills, with the last certification in Financial Literacy. Finally, the agency has contracted with the Job Corps, for youth being dismissed from Probation, the California Conservation Corps, and Pinegrove Academy, as a step-down opportunity for youth. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three T.01.08.03 hours a day during the week and five hours a day each T.01.08.04 ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding T.01.08.04 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. T.01.10.05 through .11 ☒ ☐ ☐ The facility schedules are posted in the living unit. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 11 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, recreation, and exercise by the responsible agency to T.01.08.01 ensure content offered is current, consistent, and T.01.03.05 relevant to the population. ☒ ☐ ☐ A memo was provided by DCPO Pantoja which included a list of current programs relevant to the youth population. (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to T.01.08.10 include, but not be limited to, trauma focused, cognitive, T.01.03.05 evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- As noted above, programs are coordinated social interventions and activities designed to reduce with the Probation Peer Specialists, Madera recidivism. These programs should be based on the County Superintendent of Schools, local youth’s individual needs as required by Sections 1355 community providers, and on-site clinicians. and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled T.01.08.05 activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include The youths’ spare time allows them to utilize orientation and may include coaching of youth. the Edovo tablets, which are loaded with incentive activities (music, books, movies, and games), education lessons, and independent living skill information. The ☒ ☐ ☐ latter includes preparation for their driver’s license, money management, and resource guidelines for employment. Other activities include Board Games, Video Games, Yoga and Meditation, Writing, Drawing, Puzzles and Television. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 12 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity T.01.08.07 each day. Other than the Physical Training program, ☒ ☐ ☐ youth also participate in Softball, Basketball, Pickleball, Corn Hole, Spike ball, Volleyball, and Flag Football. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and T.01.08.06 programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7286 Madera Secure Youth Treatment Facility at MCJCA SYTF PRO 23-24 Page 13 of 13 A453 JUV Targeted PRO eff. 1/2024