Madera PROB (2025-2026 inspection cycle)

August 1, 2025 Chris Childers, Chief Probation Officer Madera County Probation Department 300 South G Street, Suite 100 Madera, CA 93637 2025-2026 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, MADERA COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Childers: The 2025-2026 Comprehensive Inspection of the Madera County Probation Department has been completed. A pre-inspection briefing was held on Wednesday, February 12, 2025, and the following facilities were inspected between Tuesday, July 22, 2025 and Thursday, July 24, 2025: FACILITY NAME BSCC # FACILITY TYPE Madera County Youth Correctional Center 7280 JH (YCC)–Juvenile Hall (JH) YCC -- JH MERCY Program 7281 SYTF YCC – Correctional Academy (CA) 7285 CAMP YCC – CA MERCY Program 7286 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition to the inspection(s) by the BSCC, Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. We would like to note that the programs and opportunities for Madera youth are exceptional. During our inspection and in conversations with youth, teachers, and agency partners, it was evident by the pride and humility displayed that your team is doing very good work. Chris Childers Chief Probation Officer Page 2 No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation and Living Area Space Evaluation attachments for information related to Rated Capacity. An Exit Briefing with your staff was held on Thursday, July 24, 2025; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, ELIZABETH GONG Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Madera County Juvenile Court* Chair, Juvenile Justice Commission, Madera County* Chair, Board of Supervisors, Madera County* County Administrator, Madera County* Jose Pantoja, Assistant Chief Probation Officer Sandra Mendez, Chief Deputy Probation Officer, MCYCC Kevin Davie, Lieutenant, MCYCC *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7280+ Madera PROB JH CAMP SYTF CI LTR 25-26 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7280 FACILITY NAME: Madera County Youth Correctional Center (YCC) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Chris Childers, Chief Probation Officer; Jose Pantoja, Assistant CPO; Sandra Mendez, Chief Deputy Probation Officer YCC; Kevin Davie, Lieutenant; Gloria Garcia, CDPO – Juvenile Field Services; Jose Macias, Youth Corrections Sergeant; Travis Smith, Youth Corrections Sergeant; Tom Okano, Youth Corrections Sergeant; Brandon Morris, Youth Services Corporal; Hugo Sanchez, Principal - Merced County Office of Education; Chris Brown, RN – Wellpath; Maseil Velasquez, Clinician Merced County Behavior Health; Youth: Daniel, age 18; Layla, age 16; Jade, age 17. FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 22-24, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF 9B BUILDING AND GROUNDS September 9, 2024 March 14, 2025 On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented ☒ ☐ ☐ inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire 10B clearance as required by Health and Safety Code Section August 1, 2023 ☒ 13146.1(a) and (b); ☐ ☐ August 14, 2024 (c) local health officer, inspection in accordance with 11B Health and Safety Code Section 101045; Environmental Health: August 9, 2023 August 22, 2024 Medical: August 22, 2024 July 9, 2025 ☒ ☐ ☐ Mental Health: August 22, 2024 July 7, 2025 Nutritional Health: May 2, 2024 March 6, 2025 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 1 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) county superintendent of schools on the adequacy of 12B educational services and facilities as required in Section June 21, 2024 1370; ☒ June 16, 2025 ☐ ☐ (e) juvenile court as required by Section 209 of the 13B Welfare and Institutions Code; and, June 18, 2025 ☒ ☐ ☐ The Honorable Timothy Kams completed the Inspection. (f) the Juvenile Justice Commission as required by 14B Section 229 of the Welfare and Institutions Code or June 24, 2024 ☒ Probation Commission as required by Section 240 of the ☐ ☐ April 1, 2025 Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS 15B N.01.01.02 Chief Probation Officer is the Note: Compliance with this section is determined by Facility Administrator. receipt of the Chief Probation Officer’s certification letter M.01.01.03 Deputy Chief Probation Officer confirming that all elements of regulation are met. oversees the detention facility. C.01.00.00 General Personnel Policies (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, The elements of this regulation are director or facility manager in charge of its program and addressed in a memorandum completed by employees. Such superintendent, director, facility Chief Probation Officer Chris Childers dated manager and other employees of the facility shall be February 18, 2025. appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess N.01.10.00 Peace Officer Powers and Duties ☒ knowledge, skills and abilities appropriate to their job ☐ ☐ N.01.11.00 Employee Responsibilities classification and duties in accordance with applicable C.01.19.02 Minimum Requirements civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ C.01.19.02 Minimum Requirements ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board ☒ C.01.20.09 ☐ ☐ pursuant to Section 6035 of the Penal Code; and N.01.11.00 (4) conduct a criminal records review, on each new employee, and psychological examination in ☒ C.01.19.02 Minimum Requirements accordance with Section 1031 of the Government ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the N.01.20.00 facility, shall have such clearance and qualifications as ☒ may be required by law, and their presence at the facility ☐ ☐ shall be subject to the approval and control of the facility manager. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 2 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING U.01.06.06 Each juvenile facility shall: U.01.07.01 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility is currently staffed with 27 Youth programming, to provide for safety and security of youth Corrections Officers (YCO) I/II/III’s and four and staff, and meet established standards and Youth Corrections Supervisors, each regulations; working 12-hour shifts. There are NO vacancies. The agency continues to have a Lieutenant position to assist the Deputy Chief Probation Officer in administrative ☒ ☐ ☐ functions. There are 10 extra-help staff members (four vacant) to provide relief for call-offs, training, and vacations. The YCOs are assigned a 7 am - 7 pm shift, a 7 pm – 7 am shift or a program shift from 9 am – 9 pm. The program shift allows for coverage during the evening programming until bedtime, providing additional coverage during those core times. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent The facility has an afternoon swing shift to exigent circumstances; ☒ provide adequate supervision and ☐ ☐ programming. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; O.01.08.03 ☒ There are four full-time ☐ ☐ sergeants/supervisors and one lieutenant who oversee facility operations each shift. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has U.01.07.07 completed the Juvenile Corrections Officer Core Course U.01.07.08 and PC 832 training; ☒ The supervisors and lieutenants are on duty ☐ ☐ every shift and not included in the staff ratio. If a supervisor calls off, the position may be filled by a YCO Corporal. (e) have at least one staff member present on each living unit whenever there are youth in the living unit; U.01.06.05 ☒ ☐ ☐ U.01.07.09 (f) have sufficient food service personnel relative to the number and security of living units, including staff qualified Food services are provided by Aramark via and available to: plan menus meeting nutritional the Madera County Jail, which is adjacent to requirements of youth; provide kitchen supervision; direct the facility. Juvenile staff pick up the carts ☒ food preparation and servings; conduct related training ☐ ☐ and transport them to each living unit for programs for culinary staff; and maintain necessary meal service. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 3 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, U.01.07.00 transportation, control room, facility security and other M.01.10.72 support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be Administrative staff and agency partner staff diverted from supervising youth; and, are not responsible for youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to U.01.07.04 temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one U.01.07.04 wide-awake youth supervision staff member on duty for each 10 youth in detention; ☒ On the day of the inspection, there were 20 ☐ ☐ youth in detention, 17 male youth and three female youth. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake U.01.07.04 ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the U.01.07.03 number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ U.01.07.03 ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of M.01.10.72 personnel, academic or trade instruction, clerical, ☒ kitchen or maintenance shall not be classified as ☐ ☐ Facility supervisors are not included in the youth supervision staff positions. youth supervision ratios. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a Special Purpose Juvenile ☒ awake youth supervision staff member on duty for ☐ ☐ Hall. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 4 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one ☒ This facility is not a Camp. wide-awake youth supervision staff member on ☐ ☐ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☒ arrangements have been made for backup support ☐ ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING N.01.18.03 (a) Prior to assuming any responsibilities each youth The agency has a comprehensive Orientation supervision staff member shall be properly oriented to and Training process for new staff that their duties, including: exceeds regulation. We reviewed new staff (1) youth supervision duties; Checklists that require the trainer and the trainee to initial comprehension of each element of all training areas. ☒ ☐ ☐ The agency has a regimen of 120 hours of training for new staff; 40 hours during waking hours, 40 hours during sleeping hours (including evening programming), and 40 hours of facility-specific training. Prior to sole supervision, all staff must complete YCO Core Training. Currently, one staff member is in Core training in Fresno and all remaining are Core trained. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 5 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) scope of decisions they shall make; ☒ N.01.18.03 ☐ ☐ (3) the identity of their supervisor; ☒ N.01.18.03 ☐ ☐ (4) the identity of persons who are responsible to them; ☒ N.01.18.03 ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and ☒ N.01.18.03 ☐ ☐ (6) ethical responsibilities. ☒ N.01.18.03 ☐ ☐ (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff member shall N.01.18.04 receive a minimum of 40 hours of facility-specific N.01.18.04-1 orientation, including: N.01.19.04 Extra Help Orientation (1) individual and group supervision techniques; The agency and regulation require a minimum of 40 hours for Orientation with a ☒ ☐ ☐ Field Training Officer (FTO) to ensure new staff understand their role, responsibilities, and expectations. In reality, new staff spend 80-96 hours in the unit with the FTO with the remaining facility specific training completed administratively. (2) regulations and policies relating to discipline and rights of youth pursuant to law and the provisions of ☒ N.01.18.04-2 ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ N.01.18.04-3 ☐ ☐ (4) suicide prevention and response to suicide ☒ N.01.18.04-4 attempts ☐ ☐ (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ N.01.18.04-5 ☐ ☐ physical restraints; (6) review of policies and procedures referencing ☒ N.01.18.04-6 trauma and trauma-informed approaches; ☐ ☐ (7) procedures to follow in the event of emergencies; ☒ N.01.18.04-7 ☐ ☐ (8) routine security measures, including facility ☒ N.01.18.04-8 perimeter and grounds; ☐ ☐ (9) crisis intervention and mental health referrals to ☒ N.01.18.04-9 mental health services; ☐ ☐ 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 6 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (10) documentation; and ☒ N.01.18.04-10 ☐ ☐ (11) fire/life safety training ☒ N.01.18.04-7 ☐ ☐ (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully N.01.18.05 complete the requirements of the Juvenile Corrections N.01.08.09 Specific to regulation. Officer Core Course pursuant to Penal Code Section ☒ 6035. ☐ ☐ All permanent staff (with the exception of one completing Core while we were on site) and six extra-help staff are core trained. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training ☒ N.01.18.05 ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY O.01.08.03 Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times All but one youth supervision staff member is who meets the training standards established by the ☒ ☐ ☐ core trained (but currently in Core). There Board for general fire and life safety which relate are no vacant positions. There is always a specifically to the facility. core staff on duty. 1324 POLICY AND PROCEDURES MANUAL M.01.02.08 Manual Availability All facility administrators shall develop, publish, and M.01.02.09 Manual Review Bi-annually implement a manual of written policies and procedures that address, at a minimum, all regulations that are The Juvenile Detention Operations Policy applicable to the facility. Such a manual shall be made Manual is reviewed regularly based on available to all employees, reviewed by all employees, agency updates. Deputy Chief Probation and shall be administratively reviewed at a minimum ☒ Officer (DCPO) Sandra Mendez completed a every two years, and updated, as necessary. Those ☐ ☐ memo articulating the fluid process and records relating to the standards and requirements set continuous review on July 16, 2025. The forth in these regulations shall be accessible to the Board agency is planning to move to Lexipol for the on request. Policy and Procedure Manual, which The manual shall include: continues to be in progress at the time of the inspection. (a) table of organization, including channels of communications and a description of job classifications; N.01.01.07 Chain of Command N.01.02.00 Juvenile Detention Officer (JDO) Supervisor Responsibilities ☒ N.01.03.00 Juvenile Detention Officer III ☐ ☐ Responsibilities N.01.08.00 Juvenile Detention Officer Responsibilities (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile A.02.01.00 Legal Mandates Justice/Delinquency Prevention Commission or C.02.10.00 Relationships with Stakeholders Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility Chapter N outlines the relationships with the programs; Court, JJC, and ancillary personnel. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 7 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) responsibilities of all employees; Chapter N Personnel Administration This chapter outlines the positions and ☒ ☐ ☐ responsibilities of Youth Supervision staff at the facility, including contract and ancillary staff. (d) initial orientation and training program for employees; N.01.18.04 ☒ The facility has a comprehensive Field ☐ ☐ Training Officer Orientation for new staff, including all aspects of the position of YCO. (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract N.01.20.01 Contract and Ancillary Personnel employees, school, mental/behavioral health and medical staff, program providers and volunteers; ☒ All agency partners and volunteers complete ☐ ☐ an Orientation of the facility and expectations of their relationships with youth and staff. (f) maintenance of record-keeping, statistics and communication system to ensure: N.01.09.03 Responsibilities of Administrative (1) efficient operation of the juvenile facility; Assistant and Program Assistant C.02.00.00 Probation Employee Responsibilities W.04.00.04 ☒ ☐ ☐ The agency reports data to the Board of State and Community Corrections (BSCC) and regularly communicates with allied partners to ensure youth are provided all required T15 and legislative requirements. (2) legal and proper care of youth; ☒ W.04.00.05 ☐ ☐ C.02.00.00 (3) maintenance of individual youth's records; ☒ ☐ ☐ X.01.07.00 (4) supply of information to the juvenile court and ☒ C.02.00.00 those authorized by the court or by the law; and, ☐ ☐ C.02.00.00 (5) release of information regarding youth. ☒ ☐ ☐ X.01.07.00 (g) ethical responsibilities; ☒ W.04.00.00 Peace Officer Cannon of Ethics ☐ ☐ 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 8 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 N.01.18.04 Staff Training Policy Guidelines (h) trauma-informed approaches; ☒ P.01.00.03 Emotional Care and Crisis ☐ ☐ Intervention (i) culturally responsive approaches; ☒ N.01.18.04 Staff Training Policy Guidelines ☐ ☐ (j) gender responsive approaches; ☒ N.01.18.04 Staff Training Policy Guidelines ☐ ☐ (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access to N.01.18.05 Anti-Discrimination and all available services, placement, care, treatment, and Harassment Training for staff benefits, and provides that no person shall be subject to S.01.00.16 Non-Discrimination Policy discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and weapons ☒ R.01.07.09 ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; ☒ N.01.09.07 Administrative Assistant Duties ☐ ☐ and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. A.1.00.00 PREA Policy The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN O.01.08.02 Fire Suppression The facility administrator shall consult with the local fire U.01.07.07 Fire Safety Plan department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ U.01.11.01 Fire Prevention Plan which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 9 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; O.01.08.04 N.01.05.03 The safety officer for the facility provides a monthly fire and life safety inspection report to the Deputy Chief Probation Officer (DCPO) no later than the 10th day of each month. There is one comprehensive monthly inspection for Juvenile Hall, the Correctional Academy, and SYTF, as they are operational ☒ units in the same building. ☐ ☐ We reviewed monthly inspection reports for 2025 and found them to be inclusive of the elements required by regulation. The documentation is specific to the needs of the facility and provided to the Deputy Chief for review. Any areas that need to be addressed are handled immediately and corrected by the Madera County Youth Corrections Center Maintenance staff. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); O.01.08.05 Fire Inspections ☒ ☐ ☐ The most recent fire inspection was on August 14, 2024. (d) an evacuation plan; ☒ O.01.08.05 Evacuation Plan ☐ ☐ (e) documented fire drills not less than quarterly; N.01.05.05 The above policy stipulates that Fire Drills will occur at a minimum every January, April, July, and October, essentially every quarter as required by regulation. ☒ ☐ ☐ We reviewed the January and April Fire Drills for 2025 and found them inclusive of all required elements: the date/time and shift, all staff, agency partners, and youth participating, as well as comments about the drill and an evaluation of the success of the drill. (f) a written plan for the emergency housing of youth in the case of fire; and, O.01.08.17 We reviewed a memo outlining expectations ☒ ☐ ☐ regarding this regulation and the relocation of youth to regional bordering facilities if necessary. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 10 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) development of a fire suppression pre-plan in cooperation with the local fire department. O.01.08.21 Madera County Fire Pre-Plan ☒ ☐ ☐ A memo outlining the Fire Suppression Pre- Plan was completed on July 2, 2025. 1326 SECURITY REVIEW N.01.05.07 Each facility administrator shall develop policies and procedures to annually review, evaluate, and document The assigned Safety Officer completes an security of the facility. The review and evaluation shall Annual Review of Security and Safety include internal and external security, including, but not Measures for the DCPO. limited to, key control, equipment, and staff training. ☒ ☐ ☐ Assistant Chief Probation Officer Pantoja completed a Security Review Memo dated February 12, 2025, outlining security practices within the facility that address each point in regulation for the preceding Calendar year, 2024. 1327 EMERGENCY PROCEDURES 0B O.01.00.00 Emergency Procedures The facility administrator shall develop facility-specific O.01.06.00 Escape policies and procedures for emergencies that shall O.01.10.00 Hostages include, but not be limited to: O.01.11.00 Internal Disturbances (a) escape, disturbances, and the taking of hostages; ACPO Pantoja completed a memo dated ☒ February 12, 2025, evaluating a review of all ☐ ☐ Emergency Procedures and actions. Additionally, we were provided with signed staff acknowledgements regarding JDOPS Emergency Procedures for 2024 to review. The agency does this at the end of the calendar year. O.01.04.00 Bomb Threat O.01.06.00 External Disturbances (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ O.01.11.00 Civil Disturbance O.01.17.00 Active Shooter or Terrorist Threat O.01.05.00 Earthquake (c) fire and natural disasters; ☒ ☐ ☐ O.01.06.00 Fire Emergencies (d) periodic testing of emergency equipment; ☒ N.01.05.03 ☐ ☐ (e) emergency evacuation of the facility; and ☒ O.01.02.02 Narrative ☐ ☐ 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 11 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 N.01.18.05 O.01.00.03 All youth supervision staff are required to (f) a program to provide all youth supervision staff with read the emergency procedures each year ☒ an annual review of emergency procedures. ☐ ☐ and confirm they have done so with a signed acknowledgement to the assigned safety officer. Our review confirmed the 2-hour training last occurred in July and August 2024. 1328 SAFETY CHECKS 1B U.01.01.06 The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed safety checks for the months of observation of youth at a minimum of every 15 minutes, January, March and May 2025. Most checks at random or varied intervals during hours when youth were between eight and 14 minutes. There are asleep or when youth are in their rooms, confined in were 71,090 checks completed in January, holding cells or confined to their bed in a dormitory. with a 99.77% on-time percentage, 81,862 Supervision is not replaced, but may be supplemented checks in March with a 99.62% on-time rate by, an audio/visual electronic surveillance system and 82,463 checks in May with an on-time designed to detect overt, aggressive or assaultive percentage of 99.66%. Late checks are behavior and to summon aid in emergencies. All safety audited/reviewed via camera. We noted the checks shall be documented with the actual time the new Guardian system had some glitches and check is completed. the movement of youth out of 2B for sleeping into other units resulted in some failures to ☒ log out of 2B systems resulting in the ☐ ☐ appearance of a late check. Supervising JCOs audit the checks by comparing the electronic card scan check against the log and video. The checks reveal the date, time and who completed the check to assure accurate accountability for the person doing the check. We found noted conversations and documentation of the actual late checks with the YCO staff. Overall, staff are successful in completing the checks and are held accountable for any missed check. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 12 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN 2B P.01.00.00 Emotional Care and Crisis The facility administrator, in collaboration with the Intervention healthcare and behavioral/mental health administrators, P.01.03.01 Suicide Prevention Policy shall plan and implement written policies and Y.01.27.01 Wellpath Policy Reference procedures which delineate a Suicide Prevention Plan. Wellpath 2.05 Suicide Prevention Policy The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses The facility uses an intake screening tool to shall be respectful and in the least invasive manner identify youth at risk of suicide during the consistent with the level of suicide risk. The plan shall admission process. A directive policy include the following elements: provides clear and concise procedures to follow when any youth is at risk via an assessment, exhibits suicidal ideation behaviors, or demonstrates active self-harm. The agency has had one incident involving suicidal statements in 2025, involving a detention youth. We reviewed the incident ☒ reports, safety checks, logs, and Behavioral ☐ ☐ Health comments, finding all partners acted within policy and regulation. The Safety Assessment was completed with referrals to medical and mental health immediately. The youth were placed on a special watch in their room until evaluations were completed and removal from the status was articulated by the Madera County Behavioral Health Clinician. Both medical and Behavioral Health partners are responsive to crisis and complete immediate or requested mental health assessments. It is noted that while on a direct visual watch for two and a half days, the youth participated in unit activities and was not isolated while other youth were out. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training N.01.18.05 Annual Training including Suicide and the Juvenile Corrections Officer Core Course. Prevention P.01.03.03 B Suicide Prevention Training ☒ ☐ ☐ The last six-hour training occurred on July 30 and August 6, 2024. (b) Screening, Identification Assessment and Precautionary Protocols P.01.03.03 A Identification (1) All youth shall be screened for risk of suicide at ☒ P.01.03.03 A, 1 Screening ☐ ☐ intake and as needed during detention. P.01.03.03 C Assessment (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk ☒ P.01.03.03 B Training ☐ ☐ of suicide. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 13 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) All youth who have been identified during the intake screening process to be at risk of suicide shall P.01.03.03 C, 1 Referral to BH/MH be referred to behavioral/mental health staff for a P.01.03.03 D Referral to Wellpath suicide risk assessment. When the Wellpath contracted MCBH ☒ ☐ ☐ Clinician is not on site, Wellpath Medical staff call for a crisis specialist from the jail to do the Clinical Assessments if a youth exhibits suicidal behaviors. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the P.01.03.03 D, 1 behavioral/mental health assessment. This policy lists precautions to ensure safety while awaiting the assessment. Youth are ☒ ☐ ☐ placed on constant visual observation, either in the safety cell or their own room, pending evaluation and a review of the circumstances upon admission. (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ P.01.03.03 D Referral to Wellpath ☐ ☐ (d) Procedures for monitoring of youth identified at risk for suicide. ☒ P.01.03.03 D, 1 and 2 ☐ ☐ (e) Safety Interventions (1) Procedures to address intervention protocols for P.01.03.03 F Interventions youth identified at risk for suicide which may P.01.03.03 D, 1 include, but are not limited to: ☒ (A) Housing consideration ☐ ☐ Youth are under constant visual observation while on suicide watch, either in the safety cell or their own room. (B) Treatment strategies including trauma- informed approaches ☒ P.01.03.03 D, 1 ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal behaviors. ☒ P.01.03.03 D, 1 ☐ ☐ (f) Communication (1) The intake process shall include communication P.01.03.03 G Communication with the arresting officer and family guardians regarding the youth’s past or present suicidal Staff communicate with the arresting agency ideations, behaviors or attempts. and parents when detention occurs, asking questions relating to any prior or existing mental health or suicide-related behaviors. ☒ ☐ ☐ We noted documentation of this was not part of the Explorer System but a matter of practice. We suggested this be added, and while on site, the IT Division added this component to provide proof of practice. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 14 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information sharing about youth at risk for suicide with youth P.01.03.03 G supervision, healthcare, and behavioral/mental health staff. The facility has monthly Treatment Team Meetings and a process in place to communicate necessary information. Special critical care meetings are established for ☒ ☐ ☐ youth in crisis and follow-up services. The relationship between Wellpath Medical staff and the MCBH Clinician is seamless, with daily communications among these partners and facility staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts P.01.03.03 G, 1 (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ P.01.02.16 ☐ ☐ (3) Process for a debriefing event with affected youth. ☒ P.01.02.16 ☐ ☐ (h) Documentation (1) Documentation processes shall be developed to ☒ P.01.02.16 ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services P.01.01.01 and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the Youth participate in all aspects of youth or security of the facility. Any deprivation of programming while on any safety or suicide programs, services or activities for youth at risk of status, unless having them participate poses ☒ suicide shall be documented and approved by the facility ☐ ☐ a medical, mental health, or safety risk. If this manager. were to occur, we indicated that very specific documentation would need to articulate reasons why a youth would not participate in the activity. 1340 REPORTING OF LEGAL ACTIONS X.01.03.01 Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ There are no pending legal actions at the of confinement, filed against persons or legal entities facility. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED O.01.09.08 O.01.15.04 Emergency Notification Policy - (1) Death of a Youth. Death (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ The Chief Probation Officer designates responsibility of notification to the Court and procedures in the event of the death of a youth while parent or legal guardian to the DCPO or detained, which include notifications to necessary Lieutenant at the YCC. parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 15 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The health administrator, in cooperation with the facility administrator, shall develop written policies O.01.09.11 and procedures to assure there is a medical and X.01.04.00, C operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the O.01.09.09 Attorney General under Government Code Section ☒ X.01.04.00, A ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 O.01.09.10 calendar days inspect and evaluate the juvenile X.01.04.00, B facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with the O.01.15.03 Emergency Notification Policy – health administrator, shall develop written policies Serious Illness, Injury or Accident and procedures for the notification to necessary ☒ parties, which may include the Juvenile Court, the ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 8B X.01.05.01 Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ The agency reports population information to days after the end of each reporting period, in a format ☐ ☐ BSCC in the format of the Juvenile Detention to be provided by the Board. Profile Survey. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) X.01.06.01 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ The agency has not reached the capacity of fifteen (15) calendar days in a month, the facility this cycle. administrator shall provide a crowding report to the Board in a format provided by the Board. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 16 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES S.01.00.04 The facility administrator shall develop and implement written policies and procedures for admittance of youth At admission, the assigned intake staff are that emphasize respectful and humane engagement responsible for facilitating a series of with youth, and reflect that the admission process may assessments and questionnaires, including a be traumatic to youth who may have already checklist of admission responsibilities, which experienced trauma. Policies shall be trauma-informed, assist in determining the needs and risks a culturally relevant, and responsive to the language and youth may pose once detained. The literacy needs of youth. In addition to the requirements screenings address medical or mental health of Sections 1324 and 1430 of these regulations: conditions, suicidal thoughts or tendencies, gender specific issues that would require specialized screening and documentation, as well as referrals to medical or behavioral health. There are seven pages of criteria ☒ ☐ ☐ addressed in the assessment. A youth’s classification is based on the information articulated during the intake process. We reviewed the process of admission, completed checklists, and intake questionnaires, which assist in detention decisions and facility placement. The Caseload Explore case management system has tabs to document all agency steps required, which we were given access to for several youth admissions. The process is comprehensive and meets all components required by regulation and policy. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of S.01.01.04 ☒ admittance in accordance with the provisions of ☐ ☐ Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ S.01.01.11 ☐ ☐ (3) Documented secure storage of personal ☒ S.01.03.00 Storage of Personal Property belongings; ☐ ☐ (4) Offer of food upon arrival; ☒ S.01.01.11 ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ S.01.00.04 ☐ ☐ disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, ☒ S.01.00.04 ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are S.01.00.15 suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 17 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (8) Procedures consistent with Section 1352.5. ☒ V.01.00.13 ☐ ☐ (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive S.01.00.10, .13 and .14 environment. ☒ The policy and procedure manual articulates ☐ ☐ clear criteria for admission of any youth into the facility. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that S.01.00.17 advise the youth of the estimated length of stay, inform them of program guidelines and provide written Post-disposition youth are advised of their screening criteria for inclusion and exclusion from the release date after the commitment program. ☒ orientation. ☐ ☐ During our interviews with youth in each program, they were able to articulate their release date or next Court date. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length ☒ S.01.01.08 ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE S.01.01.07 P.01.03.03, A-a The facility administrator shall develop and implement written policies and procedures to reduce the risk of YCC staff facilitate the Sex Offender Gender sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ Identity Expression (SOGIE) Assessment, facility staff to assess each youth within 72 hours of which provides facility staff with the tools for admission based on the following information: classification and housing of youth at risk of (a) Prior sexual victimization or abusiveness; being victimized or victimizing others. (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, P.01.03.03, A-b ☒ queer or intersex, and whether the youth may, therefore, ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ P.01.03.03, A-c ☐ ☐ (d) Age; ☒ P.01.03.03, A-d ☐ ☐ (e) Level of emotional and cognitive development; ☒ P.01.03.03, A-e ☐ ☐ (f) Physical size and stature; ☒ P.01.03.03, A-f ☐ ☐ (g) Mental illness or mental disabilities; ☒ P.01.03.03, A-g ☐ ☐ 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 18 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Intellectual or developmental disabilities; ☒ P.01.03.03, A-h ☐ ☐ (i) Physical disabilities; ☒ P.01.03.03, A-i ☐ ☐ (j) The youth’s perception of vulnerability; and, ☒ P.01.03.03, A-j ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for P.01.03.03, A-k ☒ supervision, additional safety precautions, or separation ☐ ☐ from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance P.01.03.03, A-Narrative process, medical and behavioral health screenings; ☒ during classification assessments; and by reviewing ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the P.01.03.03, A facility relative to responses received pursuant to this ☒ assessment in order to ensure that sensitive information ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES S.01.07.00 The facility administrator shall develop and implement written policies and procedures for release of youth from Youth brought to the facility and not detained custody which provide for: are released to the responsible adult with information gathered via the arresting officer, the youth, and confirmation of the parent or guardian. If detained, all youth in custody at the Youth Correctional Center participate in Treatment Team meetings during their stay to facilitate re-entry and transition opportunities in the community. ☒ ☐ ☐ We continue to encourage the youth’s assigned DPO to be involved in this process to bridge the transition and provide expectations to the youth and family of the terms and conditions of release. The Transition Case Plan outlines probation responsibilities, but we found a lack of consistency and support on the Field side to ensure the DPOs are involved in this process, creating frustration for agency partners and staff. S.01.07.04 (a) verification of identity/release papers; ☒ ☐ ☐ S.01.07.11 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 19 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) return of personal clothing and valuables; ☒ S.01.07.07 ☐ ☐ S.01.07.06 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ S.01.07.11 (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ S.01.07.15 ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ S.01.07.15 ☐ ☐ (f) notification of facility mental health personnel. ☒ S.01.07.15 ☐ ☐ The facility administrator shall develop and implement policies and procedures for post-disposition youth to T.01.03.26 coordinate the provision of transitional and reentry T.01.15.04 services including, but not limited to, medical and ☒ behavioral health, education, probation supervision and ☐ ☐ The above policy sections include transition community-based services. and re-entry services for youth as they exit the facility. The facility administrator shall develop and implement written policies and procedures for the furlough of youth S.01.08.00 Transitional Release Program from custody. Furlough or home passes apply to ☒ Correctional Academy and MERCY Youth. ☐ ☐ Occasionally, Detention youth given days in JH are eligible for an early release to a Home Supervision program. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 20 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352 CLASSIFICATION V.01.00.00 The facility administrator shall develop and implement written policies and procedures on classification of youth The facility has a classification system which for the purpose of determining housing placement in the provides for youth placement, supervision facility. and programming. JH detention youth Such procedures shall: currently occupy 2A (3 female and 6 male detention youth) and 2B (nine detention male youth). Two detention youth are housed with SYTF youth for safety purposes. Unit 2B operates during waking hours for detention youth; however, these youth are transferred to 2A or 1B for sleeping. Although not ideal, the facility decided to open the 4th unit to better supervise and classify youth for safety reasons, as well as to facilitate appropriate programming for the youth. ☒ A youth’s classification is or can be modified ☐ ☐ to allow for the safety and security of the facility while promoting inclusion in all aspects of their day. The Sergeant/Supervisor reviews the classification each week to ensure a youth has the most opportunities in the program. We reviewed 10 Detention Classification packets outlining the process for initial decisions and reviews. The facility's operational practices relating to initial and ongoing classification decisions by staff or agency partner recommendation are well documented in the case management system. Facility policy and procedures are clear. The information we reviewed was compliant with both. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the appropriate, V.01.00.01 least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; V.01.00.04 (Populations) The occupied units in the facility (1A/B and 2A/B) are physically separated into four units consisting of 15 single-occupancy rooms each. The agency is developing a project in ☒ ☐ ☐ the 3A/B units to allow long-term youth opportunities in a more relaxed environment, to include exercise equipment, 90” TVs, games, and an area where they can prepare snacks. This would be for day use and not for sleeping. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 21 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall V.01.00.04 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the V.01.00.01 youth's behavior while in custody; and, V.01.00.05 ☒ ☐ ☐ The facility completes and documents weekly classification reviews. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single V.01.00.04 occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, ☒ gender identity, gender expression, mental or physical ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or V.01.00.04 ☒ status as an indicator of likelihood of being sexually ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 3B V.01.00.13 The facility administrator shall develop written policies and procedures ensuring respectful and equitable The facility utilizes a screening tool during the treatment of transgender and intersex youth. intake process to determine a youth’s gender The policies shall provide that: identity and implements appropriate ☒ classification decisions on the housing, ☐ ☐ gender pronouns, and searching of transgender or intersex youth. At any time, a youth may request a change in their gender identity, prompting the completion of a new questionnaire. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s V.01.00.13, E-a preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ gang or slang names or names that otherwise ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender V.01.00.13, E-b identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 22 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their V.01.00.13, E-c safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and V.01.00.13, E-d ☒ behavioral health providers qualified to provide care and ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, V.01.00.13, E-e facility staff shall make every effort to ensure the safety ☒ and privacy of transgender and intersex youth when the ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s U.01.04.04 anatomical sex. Whenever feasible, the facility shall ☒ respect the youth’s preference regarding the gender of ☐ ☐ The facilities' strip search policy is specific to the staff member who conducts any search of the youth. the requirements in the regulation. 1353 ORIENTATION S.01.05.03 The facility administrator shall develop and implement written policies and procedures to orient a youth prior to The Orientation Handbook includes all placement in a living area. Both written and verbal required elements of regulation. Youth are information shall be provided and supplemented with required to sign that they understand the video orientation if feasible. Provision shall be made to expectations in the handbook and are provide accessible orientation information to all detained encouraged to ask any questions about youth including those with disabilities, limited literacy, or process. English language learners. Orientation shall include information that addresses: Youth continue to receive a “Wellness Packet” at admission, in collaboration with Madera County Behavioral Health, which ☒ ☐ ☐ provides youth with a stress reducer “brain” pencil with lined paper, information on trauma and who to contact if feeling stressed while detained, and the ability to color drawings in the packet. This has been shown to be beneficial to all youth based on the trauma and stress when detained. The youth have the orientation information on their tablets and sign the last page as proof of practice that they understand the elements within. (a) facility rules including contraband and searches and disciplinary procedures; ☒ S.01.05.03, A ☐ ☐ 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 23 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) facility’s system of positive behavior interventions and supports, including behavior expectations, S.01.05.03, B incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment S.01.05.03, C ☒ and how to report incidents or suspicions of sexual ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; ☒ S.01.05.03, D ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free S.01.05.03, E ☒ of retaliation for reporting a grievance, and the name of ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court ☒ S.01.05.03, F process; ☐ ☐ (g) access to routine and emergency health and mental ☒ S.01.05.03, G health care; ☐ ☐ (h) access to education, religious services, and ☒ S.01.05.03, H recreational activities; ☐ ☐ (i) housing assignments; ☒ S.01.05.03, I ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ S.01.05.03, J ☐ ☐ (k) rules and access to correspondence, visits and telephone use; ☒ S.01.05.03, K ☐ ☐ (l) availability of reading materials, programming, and other activities; ☒ S.01.05.03, L ☐ ☐ (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; ☒ S.01.05.03, M ☐ ☐ (n) immigration legal services; ☒ S.01.05.03, N ☐ ☐ (o) emergencies including evacuation procedures; ☒ S.01.05.03, O ☐ ☐ (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by ☒ S.01.05.03, P ☐ ☐ other youth and staff; (q) availability of services and programs in a language other than English if appropriate; ☒ S.01.05.03, Q ☐ ☐ 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 24 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (r) the process for requesting different housing, education, programming and work assignments; ☒ S.01.05.03, R ☐ ☐ (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that S.01.05.03, S at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. S.01.05.03, T ☒ ☐ ☐ Youth have access to T15 on their Edovo Tablet. 1354 SEPARATION V.01.02.00 The facility administrator shall develop and implement written policies and procedures that address: The agency has a separation status, including a youth sitting away from the group in a chair outside their room or at a table in the unit. In terms of Self Separation, the facility had 109 incidents of youth requesting to go to their rooms for the month of June and up to July 21, 2025. Of those, one youth in detention had 29 incidents of self-separation. ☒ ☐ ☐ Separation in the unit is used as a tool for youth exhibiting behavior issues before they escalate. Because the agency uses Loss of Privilege for rule violations, sometimes separated status is part of the Loss of Privilege (LOP) sanction. We also noted that youth are returned to program from Room Confinement (RC) to a separated status as part of the integration process. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, V.01.02.03 ☒ assaultive behavior, disciplinary consequences and ☐ ☐ protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ V.01.02.04 ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when necessary to V.01.02.05 ☒ accomplish the objective of separation. ☐ ☐ V.01.02.07 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 25 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. V.01.02.07, a-j The facility has an area in each living unit which allows youth on modified program or ☒ ☐ ☐ LOP to remain out of their room during regular programming and rec time for limited periods in the evening before posted bedtimes. (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and V.01.02.09 ☒ Institutions Code Section 208.3 and Section 1354.5 of ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains V.01.02.08 necessary. ☒ ☐ ☐ The agency policy requires a review of separated youth every shift. 1354.5 ROOM CONFINEMENT 4B V.01.03.00 Room Confinement (a) The facility administrator shall develop and implement written policies and procedures addressing The Room Confinement (RC) policy is the confinement of youth in their room that are consistent compliant with regulations and operational with Welfare and Institutions Code Section 208.3. The requirements in the policy. Our review placement of a youth in room confinement shall be included the one documented RC incident, accomplished in accordance with the following involving one youth assaulting another youth. guidelines: The issue involved safety and security-related behaviors and removal of youth until the ☒ ☐ ☐ incident no longer presented a risk or threatening conduct. The documentation in the Caseload Explorer system prompts staff to continue attempts to return the youth to normal or limited programming as soon as possible. The youth was on RC for one and a half hours before returning to normal programming. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and V.01.03.03 ☒ exhausted, unless attempting those options poses a ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ V.01.03.05 ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of ☒ V.01.03.06 ☐ ☐ the youth. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 26 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) A youth may be held up to four hours in room confinement. After the youth has been held in room V.01.03.07 confinement for a period of four hours, staff shall do one or more of the following: Of the five total incidents of RC facility-wide in 2025, with only one in detention, none lasted beyond four hours. Reintegration Plans are completed in cases involving RC for more than four hours, including conversations with and recommendations from Behavioral ☒ ☐ ☐ Health. The documentation in the youth’s event history illustrated the staff’s efforts to discontinue the RC status at the first safety check. Also noted was that Due Process occurred timely in each incident that involved a major rule violation. (1) Return the youth to general population. ☒ V.01.03.07, 1 ☐ ☐ (2) Consult with mental health or medical staff. ☒ V.01.03.07, 2 ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ V.01.03.07, 3 ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: V.01.03.08 (A) Document the reasons for room confinement V.01.03.08, 1 and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ V.01.03.08, 2 ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ V.01.03.08, 3 ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth V.01.03.09 ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ V.01.03.09 ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ V.01.03.09 ☐ ☐ protections to youth. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 27 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (8) This section does not apply during an extraordinary emergency circumstance that requires V.01.03.10 a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and V.01.03.11 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 28 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1355 INSTITUTIONAL ASSESSMENT AND PLAN T.01.15.00 Institution Case Plans The facility administrator shall develop and implement written policies and procedures for assessment and The facility staff and DPOs generate an case planning. Institution Assessment and Case Plan (IAP) upon admission and review the plan or progress every six months or when a significant event occurs with the youth. Ongoing and transition documentation is contained in the Caseload Explore system and is completed timely manner with the assistance of information from Treatment Team meetings. Our review revealed the initial plans were individualized and contained specific information related to the following areas: Medical, Mental Health, Education, Peer Associates, Substance Abuse, Violence and Anger, and Family. The initial assessment provides information as to the specific service available to youth, as well as ☒ the initiated programs and status of services ☐ ☐ provided. The Caseload Explorer system revealed frequent entries regarding youth conduct, including positive comments and summaries of conversations worth noting by staff. The agency has not updated or changed the six-month review, and there is little in procedural direction for updates. The Treatment Team Meetings provide information that is documented, but there is no formal process to review before the operational timeline. We continue to suggest that the agency complete these plans more frequently to assess the youth’s progress and that YCC staff use the information from Treatment Team meetings to more formally update information as to goals and objectives in ongoing and transitional planning. (a) Assessment: The assessment is based on information collected T.01.15.02 during the admission process with periodic review, which includes the youth's risk factors, needs and strengths Staff utilize the information documented in the ☒ including, but not limited to, identification of substance ☐ ☐ admission screening tools to assist in abuse history, educational, vocational, counseling, developing the IAP. behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth T.01.15.03, 1 ☒ held for at least 30 days or more and created within ☐ ☐ 40 days of admission. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 29 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) The institutional plan shall include, but not be limited to, written documentation that provides: T.01.15.03, 2 (A) objectives and time frame for the resolution of ☒ T.01.15.03, 2-A ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes a description of program resources needed and T.01.15.03, 2-B ☒ individuals responsible for assuring that the plan ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and T.01.15.03, 3 discussion of the plan with the youth; We suggest that facility staff review and ☒ ☐ ☐ update goals and objectives in the Initial Case Plan more frequently than six months after the initial assessment. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for T.01.15.03, 4 post dispositional youth in accordance with Section 1351; and, Transitional planning is accomplished via ☒ ☐ ☐ Treatment Team meetings, which occur weekly with documented discussions about the plans for release and re-entry. (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed T.01.15.03, 5 with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES T.01.16.00 The facility administrator shall develop and implement T.01.16.03 written policies and procedures ensuring the availability of appropriate counseling and casework services for all The Caseload Explore Case Management youth. Policies and procedures shall ensure: System provides an event designation for the (a) youth will receive assistance with needs or concerns youth’s behavior, activities, programming, that may arise; education milestones, visits, and overall behavior beginning at admission into the facility. ☒ These events are documented when they ☐ ☐ occur, giving the overall picture of the youth's stay while in custody. The information is easily accessible and would enable more frequent case plans. While onsite, we reviewed Treatment Team Meeting notes specific to individual youth discussed during the meeting, which included the Facility Lieutenant, Education, Medical, Mental Health, and Program participants. (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, ☒ T.01.16.04 ☐ ☐ probation officer, or other public official; and, 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 30 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) youth will be provided access to available resources to meet the youth’s needs. ☒ T.01.16.05, A-E ☐ ☐ 1357 USE OF FORCE R.01.06.00 Use of Force The facility administrator, in cooperation with the R.01.06.04, G responsible physician, shall develop and implement written policies and procedures for the use of force, We reviewed 10 Use of Force (UF) incidents, which may include chemical agents. Force shall never two of which involved the use of OC Spray. be applied as punishment, discipline, retaliation or Each was documented in a timely manner, as treatment. well as reviewed and inclusive of the basic (a) At a minimum, each facility shall develop policies and elements required by regulation. Policies are procedures which: compliant, and the practice is in line with ☒ policy. Of the 43 total incidents facility-wide, ☐ ☐ 33 involved detention youth. We found staff did a good job of documenting the behaviors leading up to the reason force was used and noted support from other staff to assist during the incident. The overall low number of incidents reveals how well staff exhaust efforts by deescalating before the need to use force occurs. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 R.01.06.02 ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define R.01.06.04 I, 1-4 when those force options are appropriate. ☒ Force Options include Command Presence, ☐ ☐ Verbal Force, Chemical Force, and Physical Force. (3) describe force options or techniques that are expressly prohibited by the facility. ☒ R.01.01.10 ☐ ☐ (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ R.01.06.04 H, a ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting N.01.08.10 and reporting the use of force, including reporting R.01.06.07 Reporting UF Incidents requirements of management and line staff and procedures for reviewing and tracking use of force YCOs are required to provide an incident incidents by supervisory and or management staff, ☒ report for all UF incidents, including the ☐ ☐ which include procedures for debriefing a particular timeline and efforts to de-escalate before the incident with staff and/or youth for the purposes of UF. training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. R.01.06.04 H, a ☒ ☐ ☐ R.01.06.07, C 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 31 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (7) define the role, notification, and follow-up procedures required after use of force incidents for R.01.06.08 ☒ medical, mental health staff and parents or legal ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) R.01.04.04, I ☒ and Welfare and Institutions Code Section 222. ☐ ☐ R.01.06.05 (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: R.01.07.00 Chemical Agents (1) identify who is approved to carry and/or utilize R.01.07.04, A and B chemical agents in the facility and the type, size and ☒ the approved method of deployment for those ☐ ☐ All permanent YCOs are authorized to carry chemical agents. OC spray because each staff member is core trained. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the R.01.07.04, C safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. R.01.07.05, A-G This shall include that youth who have been exposed ☒ to chemical agents shall not be left unattended until ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents R.01.06.08 ☒ involving chemical agents for medical, mental health ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for R.01.07.06, B Incident report which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location We reviewed all five uses of OC Spray of use, decontamination procedures applied and incidents from 2025 for all three programs, 2 identification of any injuries sustained as a result of ☒ two involving detention youth. The incident ☐ ☐ such use. report template in Caseload Explorer prompts all de-escalation information and the circumstances leading up to the use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training R.01.06.05 in use of force and chemical agents when appropriate R.01.06.05, 1 that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions Defensive tactics training is provided to staff that would contraindicate certain types of force; annually. (2) acceptable chemical agents and the methods of application. ☒ R.01.06.05, 2 ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☒ R.01.06.05, 3 ☐ ☐ 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 32 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) instruction on the Constitutional Limitations of Use of Force. ☒ R.01.06.05, 4 ☐ ☐ (5) physical training force options that may require the use of perishable skills. R.01.06.05, 5 ☒ ☐ ☐ All permanent and cored staff receive 8 hours of defensive tactics training annually. (6) timelines the facility uses to define regular training. ☒ R.01.06.05, Narrative ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS R.01.01.00 Use of Restraints The facility administrator, in cooperation with the R.01.01.03 responsible physician and mental health director, shall R.01.02.03 WRAP develop and implement written policies and procedures for the use of restraint devices. Restraint devices include In 2025, the agency used the WRAP on two any devices which immobilize a youth's extremities occasions, both for youth in detention. Prior and/or prevent the youth from being ambulatory. to that, the WRAP was used one time in the 23-24 Cycle. There was also an incident when a youth was a danger and remained in handcuffs post incident for approximately 30 minutes. In total, three use of restraints as ☒ stated in regulation, occurred in 2025. ☐ ☐ The facility used the WRAP on one youth who was exceptionally combative (35 minutes) and on another youth for serious self-harm behavior (32 minutes). The incidents were well documented and included response by agency partners and all elements of regulation. When restraints are used to move a youth to their room, staff use handcuffs. Physical restraints may be used only for those youth who present an immediate danger to themselves or others, R.01.01.05 who exhibit behavior which results in the destruction of R.01.01.06 property, or reveals the intent to cause self-inflicted R.01.02.03, 1 WRAP ☒ physical harm. Physical restraints should be utilized only ☐ ☐ when it appears less restrictive alternatives would be Handcuffs and leg restraints are only used for ineffective in controlling the youth’s behavior. transportation or movement within the facility. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of R.01.01.10 Prohibited devices restraint devices that attach a youth to a wall, floor or other R.01.01.11 and U.01.08.19 Pregnant Youth fixture, including a restraint chair, or through affixing of R.01.02.03, 4 WRAP ☒ hands and feet together behind the back (hogtying) is ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 33 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used R.01.01.03 to restrain youth for movement or transportation within the ☒ facility. Movement within the facility shall be governed by ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager R.01.01.04 Supervisor approval may delegate authority to place a youth in restraints to a R.01.01.07 Retention physician. Reasons for continued retention in restraints R.01.02.03, 1 WRAP shall be reviewed and documented at a minimum of every R.01.02.03, 7 WRAP ☒ hour. ☐ ☐ The last policy designation addresses the retention of the WRAP approved every 30 minutes. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no R.01.01.07 Medical later than two hours from the time of placement. The ☒ R.01.02.03, 5 WRAP ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the R.01.01.07 MH ☒ time of placement, to assess the need for mental health ☐ ☐ R.01.02.03, 9 WRAP treatment. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and R.01.01.09 to ensure the safety and well-being of the youth. R.01.02.03, 6 WRAP ☒ Observations of the youth's behavior and any staff ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: R.01.01.06 ☒ ☐ ☐ (a) documentation of the circumstances leading to an R.01.02.03, 3 WRAP – Justification application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. R.01.01.04 ☒ ☐ ☐ R.01.02.03, 5 WRAP (c) acceptable restraint devices. R.01.01.05 ☒ ☐ ☐ Devices include the use of handcuffs, leg irons, waist chains and WRAP. (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ R.01.01.13 (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ R.01.01.12 (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a R.01.01.09 ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 34 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 R.01.01.08 (g) provision for hydration and sanitation needs. ☒ ☐ ☐ R.01.02.03, 8 and 11 WRAP R.01.01.12 (h) exercising of extremities. ☒ ☐ ☐ R.01.02.03, 10 WRAP 1358.5 USE OF RESTRAINT DEVICES FOR 5B MOVEMENT AND TRANSPORTATION WITHIN R.01.01.04, Narrative THE FACILITY. R.01.01.05 The Facility Administrator, in cooperation with the There have been four incidents of using responsible physician and behavioral/mental health restraints to move a youth to their room in director, shall develop and implement written policies 2025, two in detention and two in the and procedures for the use of restraint devices when the Correction Academy. purpose is for movement or transportation within the facility that shall include the following: All YCOs are approved to use restraints (a) identification of acceptable restraint devices, staff within the facility for the purposes of this approved to utilize restraint devices and the required regulation as long as they articulate the need training. for application. Our review of incidents revealed that staff made good decisions in this area and did not use mechanical ☒ ☐ ☐ restraints when it could have been clearly justified. This revealed good decision-making on the part of staff during a high-risk incident. While on site, there was a fight between two female youth on the rec yard. We watched the response on video in real time and observed staff move a non-combative youth to her room without restraints while restraints were applied to the combative youth to escort her to her room. Staff were observed trying to talk with the combative youth for several minutes prior to the application of the handcuffs. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ R.01.01.06 (c) an individual assessment of the need to apply restraints for movement or transportation that includes R.01.01.04 consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices R.01.01.06 ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ R.01.01.11 Welfare and Institutions Code Section 222. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 35 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1359 SAFETY ROOM PROCEDURES R.01.03.03 Safety Room Authorization (a) The facility administrator, and where applicable, in R.01.03.04 Approval cooperation with the responsible physician, shall R.01.03.05 Restrictions develop and implement written policies and procedures governing the use of safety rooms, as described in Title There have been no safety cell placements in 24, Part 2, Section 1230.1.13. The room shall be used 2025. It is the facility administrator’s to hold only those youth who present an immediate preference to keep a youth needing close danger to themselves or others, who exhibit behavior ☒ ☐ ☐ supervision in their room, which occurred which results in the destruction of property, or reveals once this year, for a documented suicide the intent to cause self-inflicted physical harm. A safety related watch. The incident involved constant room shall not be used for punishment or discipline, or direct visual observation while in their room, as a substitute for treatment. but this was infrequent as the youth Policies and procedures shall: participated in all aspects of programming during waking hours. (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ R.01.03.06 clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☒ ☐ ☐ R.01.03.04 (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any R.01.03.07 ☒ ☐ ☐ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☒ ☐ ☐ R.01.03.08 (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☒ ☐ ☐ R.01.03.09 daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive R.01.03.10 ☒ ☐ ☐ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: R.01.03.11, 1 (1) safety room shall not be used before other less ☒ ☐ ☐ restrictive options have been attempted and exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ R.01.03.11, 2 staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☒ ☐ ☐ R.01.03.11, 3 youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room R.01.03.04 ☒ ☐ ☐ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☐ ☐ R.01.03.04, a 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 36 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) consult with mental health or medical staff, ☒ ☐ ☐ R.01.03.04, b (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ ☐ ☐ R.01.03.04, c the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized R.01.03.05 plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES U.01.04 The facility administrator shall develop and implement U.01.05 written policies and procedures governing the search of youth, the facility, and visitors. The agency policy includes operational Policies and procedures shall provide that: ☒ ☐ ☐ expectations and procedures for facility, youth and visitor searches. Unit and room searches are performed regularly to ensure no contraband is in the facility. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ U.01.04.11 staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being U.01.04.11 ☒ ☐ ☐ searched and shall not be conducted for harassment or U.01.04.17 as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. U.01.04.12 The strip search policy clearly identifies necessary regulatory components. There have been two strip searches in 2025, after two sisters were booked and a vape pen was ☒ ☐ ☐ suspected due to the smell emanating from the youth’s room. The strip search results were negative, and the Incident Report (IR) noted both youths indicated the pen was flushed in the toilet after staff suspected their possession of contraband. (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ U.01.04.05 (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor when U.01.04.16 there is reasonable suspicion based on specific and ☒ ☐ ☐ articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. ☒ ☐ ☐ U.01.04.10 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 37 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when U.01.05.04 ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE T.01.05.03 The facility administrator shall develop and implement T.01.05.04 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any There have been four formal grievances filed condition of confinement, including but not limited to so far in 2025. By way of process, the forms health care services, classification decisions, program provide clear documentation of each step in participation, telephone, mail or visiting procedures, the process. Policy requires timelines meet food, clothing, bedding, mistreatment, harassment or regulation which includes a review by the violations of the nondiscrimination policy. There shall be ☒ ☐ ☐ DCPO. We reviewed the grievances and no time limit on filing grievances. Policies and found the agency was timely in their response procedures shall include provisions whereby the facility and communicative with the youth. manager ensures: It should be noted the facility had no grievances filed last cycle, 15 grievances filed in the 20-22 cycle, and 121 in the 18-20 cycle. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ T.01.05.06 have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth T.01.05.05 supervision staff working in the facility; ☒ ☐ ☐ There are confidential grievance boxes in each unit, and they are checked once each shift. (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ T.01.05.08 (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances T.01.05.08 ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not T.01.05.09 ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ T.01.05.07 (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ T.01.05.10 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ T.01.05.10 involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer ☒ ☐ ☐ T.01.05.12 time frame. The youth shall be notified of any delay; and, 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 38 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ T.01.05.16 Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be T.01.05.18 ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS N.01.08.10 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed incident reports during our death of an employee, youth or other person(s) shall be assessment of RC, UF, UR, and Due maintained. Such written record shall be prepared by the Process. The reports were inclusive of staff and submitted to the facility manager by the end of regulation requirements and it was easy to the shift, unless additional time is necessary and ☒ ☐ ☐ articulate and understand the elements of authorized by the facility manager or designee. youth behavior necessitating a report. Critical Incident reports are reviewed and audited by administration, including a video review, to ensure staff act within policy. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS R.01.05.02 R.01.05.03 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel The facility does not use force to collect DNA, including peace officers, may employ reasonable force rather, they refer the youth to the assigned to collect blood specimens, saliva samples, and thumb DPO for court action. or palm print impressions from individuals who are required to provide such samples, specimens or ☐ ☐ ☒ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to R.01.05.04 secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The R.01.05.05 authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video R.01.05.06 shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 39 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM T.01.03.00 Education (a) School Programs T.01.03.04 The County Board of Education shall provide for the administration and operation of juvenile court schools in The Madera County Superintendent of conjunction with the Chief Probation Officer, or designee Schools (MCSOS) curriculum and program pursuant to applicable State laws. The school and facility continues to provide many opportunities to administrators shall develop and implement written policy Madera County YCC youth, including post- and procedures to ensure communication and secondary services. The WASC Certified coordination between educators and probation staff. Endeavor/Voyager School provides the Culturally responsive and trauma-informed approaches fundamental curriculum as well as services should be applied when providing instruction. Education outside the classroom to better prepare youth staff should collaborate with the facility administrator to for returning to the community. These extra use technology to facilitate learning and ensure safe services include art, poetry, creative writing technology practices. The facility administrator shall and public speaking. request an annual review of each required element of the program by the Superintendent of Schools, and a report We spoke with the Principal, Hugo Sanchez, or review checklist on compliance, deficiencies, and while on site to discuss the many corrective action needed to achieve compliance with this opportunities afforded to Madera youth while section. Such a review, when conducted, cannot be in custody. The alliance with probation delegated to the principal or any other staff of any juvenile remains strong and the collaboration benefits court school site. The Superintendent of Schools shall this population. The MCSOS continues to conduct this review in conjunction with a qualified outside provide an academic counselor to access agency or individual. Upon receipt of the review, the high school graduation and community facility administrator or designee shall review each item college enrollment. with the Superintendent of Schools and shall take whatever corrective action is necessary to address each ☒ ☐ ☐ The school day is 270 educational minutes deficiency and to fully protect the educational interests of with 50 minutes of structured physical all youth in the facility. education and a late start on Fridays to meet with community partners. Currently, there are four graduates on site, all of whom participate in online services via Madera Community College. Youth participate in extracurricular opportunities in local school district competitions. We spoke to several youths that have participated in these Central Valley competitions and are humbled by their success. Three such youth we spoke to have been awarded scholarships through the Rotary Club, and one has become a Rotarian. A credentialed technical education teacher continues to provide virtual welding instruction and wood making curriculums, with the hopes of more opportunities when the vocational education classroom on site is completed, with the only obstacle of a venting system for the welding equipment. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 40 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements The facility school program shall comply with the State T.01.03.04 Education Code and County Board of Education policies, T.01.03.05 all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff T.01.03.04 ☒ ☐ ☐ shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, ☒ ☐ ☐ T.01.03.05 courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California T.01.03.05 ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ T.01.03.04 (4) Administration of the High School Equivalency Tests as approved by the California Department of T.01.03.05 ☒ ☐ ☐ Education, shall be made available when possible. T.01.03.06 (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards ☒ ☐ ☐ T.01.03.04 grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court T.01.03.07 schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary T.01.03.04 or separation status, including room confinement, T.01.03.05 except when providing education poses an immediate T.01.03.14 ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be T.01.03.08 implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 41 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) School staff shall be advised of administrative decisions made by probation staff that may affect the ☒ ☐ ☐ T.01.03.10 educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school T.01.03.11 shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures T.01.03.11 ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be T.01.03.12 observed for all individuals with disabilities or T.01.03.13 suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their T.01.03.14 language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a T.01.03.17 record maintained that documents a youth's educational history, including but not limited to: The MCSOS has IReady and Lost Links, two ☒ ☐ ☐ programs which assess youth for math and reading levels, as well as credit deficiencies. Ingenuity, a Science Program, started in 2024. (A) School progress/school history; ☒ ☐ ☐ T.01.03.17, D (B) Home Language Survey and the results of the State Test used for English language proficiency; T.01.03.17, E ☒ ☐ ☐ The MCSOS is involved in assessing young people regarding their individual English Language (EL) needs. (C) Needs and services of special populations as defined by the State Education Code, including but ☒ ☐ ☐ T.01.03.17, F not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ T.01.03.17, C 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 42 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to T.01.03.18 ☒ ☐ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☐ ☐ T.01.03.19 within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's T.01.03.20 records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the T.01.03.21 youth shall be forwarded to the next educational ☒ ☐ ☐ T.01.03.22 placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course T.01.03.23 ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief T.01.03.26 Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The MCSOS has an Academic Guidance including the development of an education transition Counselor to assist youth transitioning out of ☒ ☐ ☐ plan, in accordance with the State Education Code the facility into traditional high schools, and in alignment with Title 15, Minimum Standards for vocational educational opportunities, and Juvenile Facilities, Section 1355. community college registration requirements for graduated youth. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, T.01.03.04 whenever possible, collaborate with local post- secondary education providers to facilitate access to The Academic Guidance Counselor assists educational and vocational opportunities for youth that graduate youth in registration requirements considers the use of technology to implement these for community college enrollment. A CTE programs. Teacher is assisting two days each week with ☒ ☐ ☐ welding and woodworking opportunities for youth at the MCSOS site adjacent to the YCC. We look forward to the finishing touches on the Vocational-Education classroom opening this fall, providing more opportunities for youth. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 43 of 58 A453 JUV PRO eff. 01.01.25 1371 PROGRAMS, RECREATION, AND EXERCISE. 6B T.01.08.03 The facility administrator shall develop and implement written policies and procedures for programs, recreation, The agency provides many programming and and exercise for all youth. The intent is to minimize the recreation events for all youth in custody. amount of time youth are in their rooms or their bed area. We reviewed each unit’s calendar of activities and daily schedules, finding youth are exposed to Substance Abuse Treatment (MCBH); Individual Counseling (MCBH); a Girls Group facilitated by MCBH; ACES (Trauma Informed Care Program), Youth for Christ, Aggression Replacement Training, Art via the Madera Arts Counsel; Music; and Workforce. The agency has adopted Incentive Programs for youth that include Leaders are Readers; Rosa’s Pantry (Commissary); Tablet Time; Monthly Cultural and Education Packets; and Youth of the Month. Each of these opportunities allow youth to engage in fun activities/entertainment or earn ProBucks for the Commissary. A Probation Peer Specialists assist with unit activities and programming. The agency has a gardening program; Youth of the Month and monthly Cultural events posted in the living units. Edovo Tablets continue to provide resources to youth including education, ☒ ☐ ☐ California Driver’s License and ID information and independent activities and recreational games, movies and recreational reading materials. The MCSOS participates in programming including extra-curricular subjects such as art, poetry, creative writing and public speaking. Education Out is a program to learn about historical sites in Yosemite, Santa Cruz, Monterey and Madera County. Many students over the years have won awards and financial gifts due to their participation in and winning Speech and Poetry competitions. Youth also work with a teacher to place wreaths on gravesites during the Veterans Day celebration. Virtual welding and other technical programs, including woodworking, occur two days a week at the facility. The agency is awaiting the last of clearances for the new classroom outside the facility, in the rec area. Workforce is on site five days a week to provide a 10-week program of the CDCR Curriculum for job readiness along with a two week ‘soft skill’ curriculum with information on job presentation and expectations. This is for older youth that have or are near graduation. A two-week program is provided to younger 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 44 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 youth to allow them the opportunity to anticipate what job readiness means as they think about entering the workforce. Field trips and special events are planned by YCC Administration and facilitated by YCC staff. These include: Participation in the Madera Mud Run; Local Law Enforcement Run; Community Service projects throughout Madera County; San Francisco Giant games; Overnight Camping Trip in the Madera County Mountains at a privately owned campground; Halloween Night Out; Visitation to the Youth for Christ house; a Christian concert; a Christmas Single Bell Run; Madera Street Eats (set up/clean up); and participation in preparation of cooking turkeys for facility youth. Finally, the agency has contracted with the Job Corps, for youth being dismissed from Probation, as well as the California Conservation Corps and Pinegrove Academy, as a step-down opportunity for youth. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three T.01.08.03 hours a day during the week and five hours a day each ☒ ☐ ☐ T.01.08.04 Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding T.01.08.04 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. T.01.10.05 through .11 ☒ ☐ ☐ The facility schedules are posted in the living unit. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to T.01.08.01 ensure content offered is current, consistent, and T.01.03.05 relevant to the population. ☒ ☐ ☐ A memo was provided by Lieutenant Davie dated July 10, 2025, which included a list of current programs relevant to the youth population. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 45 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to T.01.08.10 include, but not be limited to, trauma focused, cognitive, T.01.03.05 (Coordinated with the Madera evidence-based, best practice interventions that are County Superintendent of Schools) culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled T.01.08.05 activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include The youths’ spare time allows them to utilize orientation and may include coaching of youth. the Edovo tablets, which are loaded with incentive activities (music, books, movies and games), education lessons, and independent living skill information. The latter includes ☒ ☐ ☐ preparation for their driver’s license, money management and resource guidelines for employment. In the unit, youth have board games, video games, and opportunities for kickball, basketball, volleyball and dodgeball. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity ☒ ☐ ☐ T.01.08.07 each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. T.01.08.06 ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 46 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1372 RELIGIOUS PROGRAM T.01.09.03 The facility administrator shall provide access to religious T.01.09.04 services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ Youth for Christ (YFC) is on site weekly and allowed to participate in an activity outside of their room if provides a YFC Core Program in addition to he/she elects not to participate in religious programs. religious services. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ T.01.09.03 (b) availability of clergy; and, ☒ ☐ ☐ T.01.09.07 (c) availability of religious diets. ☒ ☐ ☐ T.01.09.10 1373 WORK PROGRAM T.01.14.00 The facility administrator shall develop policies and procedures regarding the fair and consistent assignment The agency provides opportunities in the of youth to work programs. Work assigned to a youth shall facility for unit and grounds clean-up and be meaningful, constructive and related to vocational maintenance. Outside the facility, youth training or increasing a youth's sense of responsibility. participate in Auto Detailing, promoted by Work programs shall not be imposed as a disciplinary local professionals who teach youth how to measure wash/detail vehicles and basic automobile care. Workforce provides workshops, assessments, and career planning for youth as well as promotes subsidized employment, on-the-job training, pre-release services, vocational training, and other services to promote job readiness and employment opportunities in the community. Youth participate in NVS Cement Laying projects, composting, culinary, and gardening ☒ ☐ ☐ on-site. We spoke with a youth who has interned and successfully transitioned to a full-time apprentice position with the NVS Concrete Company. The SYTF youths work eight hours a day, five days a week, and have earned over $5,000.00, which he plans to use to purchase a vehicle upon release to get to work. His release date was the Friday following the inspection, and his plan is to continue to work with NVS, attend Fresno State, and live independently in the community with an apartment and benefits paid for via Realignment dollars. This youth was humbled and thankful for the opportunities his employment has afforded him as he transitions into the community. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 47 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1374 VISITING T.01.12.00 Visiting The facility administrator shall develop and implement T.01.12.03 (Special Visits) written policies and procedures for visiting, that include T.01.12.04 provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing The agency has in-person visits but also in loco parentis, and children of youth. Other family continues to offer telephone and video calls members, such as grandparents and siblings, and ☒ ☐ ☐ for all youth, especially those who do not get supportive adults, may be allowed to visit with the in-person visits. On some visits, youth get to approval of the facility administrator or designee, and in eat dinner during the video calls while they conjunction with the youth’s case plan or in the best chat with their family while they eat dinner, in interest of the youth. an attempt to allow them to “share” a meal together. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. T.01.12.03 Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations T.01.12.03 ☒ ☐ ☐ shall not be monitored unless there is a security or safety T.01.12.04 need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall T.01.12.03 be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ T.01.12.03 Narrative 1375 CORRESPONDENCE T.01.02.00 Correspondence The facility administrator shall develop and implement T.01.02.03 written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; T.01.02.03 ☒ ☐ ☐ Youth are able to send seven letters per week postage free. (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of T.01.02.04 public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 48 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable T.01.02.05 ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 7B T.01.17.00 The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES T.01.06.01 The facility administrator shall develop written procedures T.01.06.04 to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ T.01.06.04 (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. T.01.06.08 (Telephone Calls) ☒ ☐ ☐ T.01.06.10 (Letters) 1390 DISCIPLINE Q.01.02.00 Discipline The facility administrator shall develop and implement Q.01.02.08 Restricted discipline written policies and procedures for the discipline of youth Q.01.02.10 Basic Rights that shall promote acceptable behavior; including the use Q.01.03.05 Least Restrictive of positive behavior interventions and supports. Discipline shall be imposed at the least restrictive level which The facility is developing a matrix for the promotes the desired behavior and shall not include issuance of discipline to ensure that youth corporal punishment, group punishment, physical or understand the structured rules and psychological degradation. ☒ ☐ ☐ incentive-based programming. Deprivation of the following is not permitted: We reviewed 11 incidents resulting in Due Process for the detention of youth. We found staff did a good job of documenting the behavior and the details of an incident leading up to the violation, as well as articulating the appropriate sanction. (a) bed and bedding; ☒ ☐ ☐ Q.01.02.10, A Q.01.02.10, C - Clean Clothing (b) daily shower, access to drinking fountain, toilet and Q.01.02.10, E - Personal Hygiene ☒ ☐ ☐ personal hygiene items, and clean clothing; Q.01.02.10, H - Shower, Drinking Fountain, and Toilet (c) full nutrition; ☒ ☐ ☐ Q.01.02.10, B (d) contact with parent or attorney; ☒ ☐ ☐ Q.01.02.10, D 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 49 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) exercise; ☒ ☐ ☐ Q.01.02.10, F (f) medical services and counseling; ☒ ☐ ☐ Q.01.02.10, K (g) religious services; ☒ ☐ ☐ Q.01.02.10, J (h) clean and sanitary living conditions; ☒ ☐ ☐ Q.01.02.10, I (i) the right to send and receive mail; ☒ ☐ ☐ Q.01.02.10, G (j) education; and, ☒ ☐ ☐ Q.01.02.10, L (k) rehabilitative programming. ☒ ☐ ☐ Q.01.02.10, K 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 50 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Q.01.03.06 Such rules and penalties shall include both major violations and minor violations, be stated simply and This policy and process require the affirmatively, and be made available to all youth. Provision Supervisor (Sergeant) to review and shall be made to provide accessible information to youth consideration of available sanctions. The with disabilities, limited English proficiency, or limited youth handbook identifies major and minor literacy. rule violations with available sanctions, which are at the discretion of the Sergeant. Of the 11 incidents involving detention youth we reviewed in 2025, all resulted in the issuance of Loss of Privilege (LOP), including loss of extra recreation time, early bed, based on the nature of the violation, separation during group activities, and loss of the tablet during recreation. ☒ ☐ ☐ The sanctions issued appeared appropriate for the articulated violation, however, there is some inconsistency in the application, with most major rule violations resulting in a three to seven-day LOP. No youth requested a hearing for the above incidents. We again suggest the agency utilize a sanction Matrix to ensure consistent application from the four Sergeants. Because of the schedule, the sergeants rarely see one another to communicate uniform disciplinary sanctions. Reports are reviewed by the administration but typically post due process. We also recommended the agency work on the PBIS model and not focus on losing days but rather a failure to earn days due to negative behavior. 1391 DISCIPLINE PROCESS Q.01.04.00 Disciplinary Due Process The facility administrator shall develop and implement Q.01.02.09 written policies and procedures for the administration of ☒ ☐ ☐ discipline which shall include, but not be limited to: Due Process is handled by the facility (a) designation of personnel authorized to impose Sergeants. discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Q.01.02.09 (c) definition of major and minor rule violations and their consequences, and due process requirements; Q.01.03.03 Q.01.03.04 ☒ ☐ ☐ The youth handbook details the rules and the available sanctions. (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ Q.01.03.05 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 51 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Q.01.04.04 imposing a minor consequence. Discipline shall be accompanied by written documentation and a policy of This policy defines the sanctions for major review and appeal to a supervisor; and, and minor rule violations. ☒ ☐ ☐ Q.01.07.03 Major Rule Violations Q.01.07.07 Minor Rule Violations Q.01.07.09 Written documentation, review and appeal to supervisor. (f) major rule violations and the discipline process shall Q.01.04.01 be documented and require the following: Q.01.07.04, 1 (1) written notice of violation prior to a hearing; The agency has had 30 incidents involving ☒ ☐ ☐ Due Process in 2025. Although the options for sanctions are comprehensive, the agency relies mostly on LOP for a period of day(s), depending on the behavior. (2) accommodations provided to youth with disabilities, limited literacy, and English language ☒ ☐ ☐ Q.01.04.02 learners; (3) hearing by a person who is not a party to the Q.01.04.01 ☒ ☐ ☐ incident; Q.01.07.04, 2 (4) opportunity for the youth to be heard, present Q.01.04.05 ☒ ☐ ☐ evidence and testimony; Q.01.07.04, 3 (5) provision for youth to be assisted by staff in the ☒ ☐ ☐ Q.01.07.04, 4 hearing process; Q.01.04.05 Deputy Chief (6) provision for administrative review. ☒ ☐ ☐ Q.01.07.04, 5 (g) violations that result in a removal from camp or commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Wellpath Madera County Juvenile Policies and Procedures: Reference 71674 The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 52 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.1.2 Madera County Juvenile Detention Facility (a) Intake health screening procedures; ☒ ☐ ☐ COVID-19 Action Plan: Reference CCR 15 Section 1410 Management of Communicable Diseases (MCJDF Action Plan) Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.2: Control (b) Identification of relevant symptoms; ☒ ☐ ☐ Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.3 Prevention MCJDF Action Plan: #2, Containment Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.1: Surveillance Wellpath Madera County Juvenile Policies (c) Referral for medical evaluation; ☒ ☐ ☐ and Procedures: Reference 71674, Procedure 6.2: Control MCJDF Action Plan: #2, Containment MCJDF Action Plan: #3, Coronavirus Likely COVID-19 Screening Form Wellpath Madera County Juvenile Policies (d) Treatment responsibilities during detention; ☒ ☐ ☐ and Procedures: Reference 71674, Procedure 6.2: Control Wellpath Madera County Juvenile Policies (e) Coordination with public and private community- ☒ ☐ ☐ and Procedures: Reference 71674, based resources for follow-up treatment; Procedure 6.5: Discharge Madera County Juvenile Detention Facility (f) Applicable reporting requirements; and, ☒ ☐ ☐ Outbreak Control Plan: Record Keeping and Communication, #3 and 4 Madera County Juvenile Detention Facility (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Outbreak Control Plan: Record Keeping and Communication, #3 and 4 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 53 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency works closely with medical identified by the local health officer and currently personnel (Wellpath) to ensure timely and recommended public health interventions. ☒ ☐ ☐ thorough responses to youth and staff impacted by COVID-19, ensuring youth are safe and protected. 1433 REQUESTS FOR HEALTH CARE SERVICES Y.01.11.00 The health administrator, in cooperation with the facility Wellpath Y-A-01 Access to Care administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE T.01.01.00 Clothing and Bedding Policy The youth’s personal clothing, undergarments and Guidelines footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: T.01.01.03 (1) Socks and serviceable footwear; ☒ ☐ ☐ T.01.01.08 T.01.01.10 (2) Outer garments; ☒ ☐ ☐ T.01.01.03 (3) New non-disposable underwear which shall ☒ ☐ ☐ remain with the youth throughout their stay, and; T.01.01.08 (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ T.01.01.08 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Y.G.09 Wellpath Policy 1482 CLOTHING EXCHANGE T.01.01.00 Clothing and Bedding Policy The facility administrator shall develop and implement Guidelines written policies and site-specific procedures for the T.01.01.03 cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ T.01.01.08 T.01.01.09 frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 54 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING T.01.07.08 There shall be written policies and site-specific Infected clothing is bagged and released to procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ the parent. of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS T.01.07.01 Personal Hygiene Policy and There shall be written policies and site-specific Guidelines procedures developed and implemented by the facility T.01.07.05 Female Hygiene Products administrator for the availability of personal hygiene ☒ ☐ ☐ T.01.07.07 items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ T.01.07.07 (b) Toothpaste; ☒ ☐ ☐ T.01.07.07 (c) Soap; ☒ ☐ ☐ T.01.07.07 (d) Comb; ☒ ☐ ☐ T.01.07.07 (e) Shaving implements; ☒ ☐ ☐ T.01.07.07 (f) Deodorant; ☒ ☐ ☐ T.01.07.07 (g) Lotion; ☒ ☐ ☐ T.01.07.07 (h) Shampoo; and, ☒ ☐ ☐ T.01.07.07 (i) Post-shower conditioning hair products. ☒ ☐ ☐ T.01.07.07 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 55 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided T.01.07.09 through a common dispenser is permitted. Youth shall T.01.07.10 not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments ☒ ☐ ☐ capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE T.01.07.01 Personal Hygiene Policy and There shall be written policies and site specific Guidelines procedures developed and implemented by the facility T.01.07.03 Shower administrator for showering/bathing and brushing of ☒ ☐ ☐ T.01.07.04 Brushing of Teeth teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING T.01.07.01 Personal Hygiene Policy and Youth shall have access to a razor daily, unless their Guidelines appearance must be maintained for reasons of T.01.07.09 identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES T.01.07.01 Personal Hygiene Policy and Hair care services shall be available in all juvenile Guidelines facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ T.01.07.06 Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE T.01.01.00 Clothing and Bedding Policy Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ Guidelines T.01.01.05 area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ T.01.01.04 regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ T.01.01.04 T.01.01.05 (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ T.01.01.12 (d) One towel; and, ☒ ☐ ☐ T.01.01.07 (e) One blanket or more, up on request ☒ ☐ ☐ T.01.01.06 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 56 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING LINEN EXCHANGE T.01.01.00 Clothing and Bedding Policy The facility administrator shall develop and implement Guidelines site specific written policies and procedures for the T.01.01.05 Sheets and Pillowcase scheduled exchange of laundered bedding and linen ☒ ☐ ☐ T.01.01.06 Towels issued to each youth housed. Washable items such as T.01.01.12 Mattress Cover sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ T.01.01.06 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE U.01.09.00 Facility Safety Policy and Guidelines The facility administrator shall develop and implement U.01.09.00 to .05 written policies and site-specific procedures for the U.01.10.00 maintenance of an acceptable level of cleanliness, U.02.00.00 to .08 Environmental Quality and repair and safety throughout the facility. The plan shall Control provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 57 of 58 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7280 Madera PROB MCYCC JH CI PRO 25-26 Page 58 of 58 A453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7281, 7286 FACILITY NAME: Madera County Youth Corrections Center – YCC FACILITY TYPE: SYTF/SYTF MERCY Program Juvenile Hall (7281) and MERCY Program Correctional Academy (7286) The agency only uses one SYTF Program as the Step-Down Component includes furloughs prior to release and re-entry. PERSON(S) INTERVIEWED: Chris Childers, Chief Probation Officer; Jose Pantoja, Assistant CPO; Sandra Mendez, Chief Deputy Probation Officer YCC; Kevin Davie, Lieutenant; Gloria Garcia, CDPO – Juvenile Field Services; Jose Macias, Youth Corrections Sergeant; Travis Smith, Youth Corrections Sergeant; Tom Okano, Youth Corrections Sergeant; Brandon Morris, Youth Services Corporal; Hugo Sanchez, Principal - Merced County Office of Education; Chris Brown, RN – Wellpath; Maseil Velasquez, Clinician Merced County Behavior Health; Youth: Nathan, age 19; Ricardo, age 21; Jesus, age 18. FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 22-24, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF 9B BUILDING AND GROUNDS September 9, 2024 March 14, 2025 On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented ☒ ☐ ☐ inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire 10B clearance as required by Health and Safety Code Section August 1, 2023 ☒ 13146.1(a) and (b); ☐ ☐ August 14, 2024 (c) local health officer, inspection in accordance with 11B Health and Safety Code Section 101045; Environmental Health August 9, 2023 August 22, 2024 Medical August 22, 2024 July 9, 2025 ☒ ☐ ☐ Mental Health August 22, 2024 July 7, 2025 Nutritional Health May 2, 2024 March 6, 2025 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7281 7286 Madera SYTF CI PRO 25-26 Page 1 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) county superintendent of schools on the adequacy of 12B educational services and facilities as required in Section June 21, 2024 1370; ☒ June 16, 2025 ☐ ☐ (e) juvenile court as required by Section 209 of the 13B Welfare and Institutions Code; and, June 18, 2025 ☒ ☐ ☐ The Honorable Timothy Kams completed the Inspection. (f) the Juvenile Justice Commission as required by 14B Section 229 of the Welfare and Institutions Code or June 24, 2024 ☒ Probation Commission as required by Section 240 of the ☐ ☐ April 1, 2025 Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS 15B N.01.01.02 Chief Probation Officer is the Note: Compliance with this section is determined by Facility Administrator. receipt of the Chief Probation Officer’s certification letter M.01.01.03 Deputy Chief Probation Officer confirming that all elements of regulation are met. oversees the detention facility. C.01.00.00 General Personnel Policies (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, The elements of this regulation are director or facility manager in charge of its program and addressed in a memorandum completed by employees. Such superintendent, director, facility Chief Probation Officer Chris Childers dated manager and other employees of the facility shall be February 18, 2025. appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess N.01.10.00 Peace Officer Powers and Duties ☒ knowledge, skills and abilities appropriate to their job ☐ ☐ N.01.11.00 Employee Responsibilities classification and duties in accordance with applicable C.01.19.02 Minimum Requirements civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ C.01.19.02 Minimum Requirements ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board ☒ C.01.20.09 ☐ ☐ pursuant to Section 6035 of the Penal Code; and N.01.11.00 (4) conduct a criminal records review, on each new employee, and psychological examination in ☒ C.01.19.02 Minimum Requirements accordance with Section 1031 of the Government ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the N.01.20.00 facility, shall have such clearance and qualifications as ☒ may be required by law, and their presence at the facility ☐ ☐ shall be subject to the approval and control of the facility manager. 7281 7286 Madera SYTF CI PRO 25-26 Page 2 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING U.01.06.06 Each juvenile facility shall: U.01.07.01 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility is currently staffed with 27 Youth programming, to provide for safety and security of youth Corrections Officers (YCO) I/II/III’s and four and staff, and meet established standards and Youth Corrections Supervisors, each regulations; working 12-hour shifts. There are NO vacancies. The agency continues to have a Lieutenant position to assist the Deputy Chief Probation Officer in administrative ☒ ☐ ☐ functions. There are 10 extra-help staff (four vacant) to provide relief for call-offs, training, and vacations. The YCOs are assigned a 7 am - 7 pm shift, a 7 pm – 7 am shift or a program shift from 9 am – 9 pm. The program shift allows for coverage during the evening programming until bedtime, providing additional coverage during those core times. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent The facility has an afternoon swing shift to exigent circumstances; ☒ provide adequate supervision and ☐ ☐ programming. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; O.01.08.03 ☒ There are four full-time ☐ ☐ sergeants/supervisors and one lieutenant who oversee facility operations each shift. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has U.01.07.07 completed the Juvenile Corrections Officer Core Course U.01.07.08 and PC 832 training; ☒ The supervisors and lieutenants are on duty ☐ ☐ every shift and are not included in the staff ratio. If a supervisor calls off, the position may be filled by a YCO Corporal. (e) have at least one staff member present on each living unit whenever there are youth in the living unit; U.01.06.05 ☒ ☐ ☐ U.01.07.09 (f) have sufficient food service personnel relative to the number and security of living units, including staff qualified Food services are provided by Aramark via and available to: plan menus meeting nutritional the Madera County Jail which is adjacent to requirements of youth; provide kitchen supervision; direct the facility. Juvenile staff pick up the carts ☒ food preparation and servings; conduct related training ☐ ☐ and transport them to each living unit for programs for culinary staff; and maintain necessary meal service. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7281 7286 Madera SYTF CI PRO 25-26 Page 3 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, U.01.07.00 transportation, control room, facility security and other M.01.10.72 support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be Administrative staff and agency partner staff diverted from supervising youth; and, are not responsible for youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to U.01.07.04 temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one U.01.07.04 wide-awake youth supervision staff member on duty for each 10 youth in detention; Although the MERCY Program (Mentorship, Education, Rehabilitation, Community, Youth ☒ ☐ ☐ Empowerment) is not a Juvenile Hall, it is inspected to have the same staffing pattern. There were six male youth in the program when we were on site. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake U.01.07.04 ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the U.01.07.03 number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ U.01.07.03 ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of M.01.10.72 personnel, academic or trade instruction, clerical, ☒ kitchen or maintenance shall not be classified as ☐ ☐ Facility supervisors are not included in the youth supervision staff positions. youth supervision ratios. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a Special Purpose Juvenile ☒ awake youth supervision staff member on duty for ☐ ☐ Hall. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, 7281 7286 Madera SYTF CI PRO 25-26 Page 4 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one ☒ This facility is not a Camp. wide-awake youth supervision staff member on ☐ ☐ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☒ arrangements have been made for backup support ☐ ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING N.01.18.03 (a) Prior to assuming any responsibilities each youth The agency has a comprehensive Orientation supervision staff member shall be properly oriented to and Training process for new staff which their duties, including: exceeds regulation. We reviewed new staff (1) youth supervision duties; Checklists which requires the trainer and the trainee to initial comprehension of each element of all training areas. ☒ ☐ ☐ The agency has a regiment of 120 hours of training for new staff; 40 hours during waking hours, 40 hours during sleeping hours (including evening programming), and 40 hours of facility-specific training. Prior to sole supervision all staff must complete YCO Core Training. Currently, one staff member is in Core training in Fresno and all remaining are Core trained. 7281 7286 Madera SYTF CI PRO 25-26 Page 5 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) scope of decisions they shall make; ☒ N.01.18.03 ☐ ☐ (3) the identity of their supervisor; ☒ N.01.18.03 ☐ ☐ (4) the identity of persons who are responsible to them; ☒ N.01.18.03 ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and ☒ N.01.18.03 ☐ ☐ (6) ethical responsibilities. ☒ N.01.18.03 ☐ ☐ (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff member shall N.01.18.04 receive a minimum of 40 hours of facility-specific N.01.18.04-1 orientation, including: N.01.19.04 Extra Help Orientation (1) individual and group supervision techniques; The agency and regulation require a minimum of 40 hours for Orientation with a ☒ ☐ ☐ Field Training Officer (FTO) to ensure new staff understand their role, responsibilities, and expectations. In reality, new staff spend 80-96 hours in the unit with the FTO, with the remaining facility-specific training completed administratively. (2) regulations and policies relating to discipline and rights of youth pursuant to law and the provisions of ☒ N.01.18.04-2 ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ N.01.18.04-3 ☐ ☐ (4) suicide prevention and response to suicide ☒ N.01.18.04-4 attempts ☐ ☐ (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ N.01.18.04-5 ☐ ☐ physical restraints; (6) review of policies and procedures referencing ☒ N.01.18.04-6 trauma and trauma-informed approaches; ☐ ☐ (7) procedures to follow in the event of emergencies; ☒ N.01.18.04-7 ☐ ☐ (8) routine security measures, including facility ☒ N.01.18.04-8 perimeter and grounds; ☐ ☐ (9) crisis intervention and mental health referrals to ☒ N.01.18.04-9 mental health services; ☐ ☐ 7281 7286 Madera SYTF CI PRO 25-26 Page 6 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (10) documentation; and ☒ N.01.18.04-10 ☐ ☐ (11) fire/life safety training ☒ N.01.18.04-7 ☐ ☐ (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully N.01.18.05 complete the requirements of the Juvenile Corrections N.01.08.09 Specific to regulation. Officer Core Course pursuant to Penal Code Section ☒ 6035. ☐ ☐ All permanent staff (with the exception of one completing Core while we were on site) and six extra help staff are core-trained. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training ☒ N.01.18.05 ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY O.01.08.03 Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times All but one youth supervision staff member is who meets the training standards established by the ☒ ☐ ☐ core trained (but currently in Core). There Board for general fire and life safety which relate are no vacant positions. There is always a specifically to the facility. core staff on duty. 1324 POLICY AND PROCEDURES MANUAL M.01.02.08 Manual Availability All facility administrators shall develop, publish, and M.01.02.09 Manual Review Bi-annually implement a manual of written policies and procedures that address, at a minimum, all regulations that are The Juvenile Detention Operations Policy applicable to the facility. Such a manual shall be made Manual is reviewed regularly based on available to all employees, reviewed by all employees, agency updates. Deputy Chief Probation and shall be administratively reviewed at a minimum ☒ ☐ ☐ Officer Sandra Mendez completed a memo every two years, and updated, as necessary. Those articulating the fluid process and continuous records relating to the standards and requirements set review on July 16, 2025. The agency is forth in these regulations shall be accessible to the Board planning to move to Lexipol for the Policy and on request. Procedure Manual, which continues to be in The manual shall include: progress at the time of the inspection. (a) table of organization, including channels of communications and a description of job classifications; N.01.01.07 Chain of Command N.01.02.00 Juvenile Detention Officer Supervisor Responsibilities ☒ N.01.03.00 Juvenile Detention Officer III ☐ ☐ Responsibilities N.01.08.00 Juvenile Detention Officer Responsibilities (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile A.02.01.00 Legal Mandates Justice/Delinquency Prevention Commission or C.02.10.00 Relationships with Stakeholders Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility Chapter N outlines the relationships with the programs; Court, JJC, and ancillary personnel. 7281 7286 Madera SYTF CI PRO 25-26 Page 7 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) responsibilities of all employees; Chapter N Personnel Administration This chapter outlines the positions and ☒ ☐ ☐ responsibilities of Youth Supervision staff at the facility, including contract and ancillary staff. (d) initial orientation and training program for employees; N.01.18.04 ☒ The facility has a comprehensive Field ☐ ☐ Training Officer Orientation for new staff, including all aspects of the position of YCO. (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract N.01.20.01 Contract and Ancillary Personnel employees, school, mental/behavioral health and medical staff, program providers and volunteers; ☒ All agency partners and volunteers complete ☐ ☐ an Orientation of the facility and expectations of their relationships with youth and staff. (f) maintenance of record-keeping, statistics and communication system to ensure: N.01.09.03 Responsibilities of Administrative (1) efficient operation of the juvenile facility; Assistant and Program Assistant C.02.00.00 Probation Employee Responsibilities W.04.00.04 ☒ ☐ ☐ The agency reports data to the Board of State and Community Corrections (BSCC) and regularly communicates with allied partners to ensure youth are provided all required T15 and legislative requirements. (2) legal and proper care of youth; ☒ W.04.00.05 ☐ ☐ C.02.00.00 (3) maintenance of individual youth's records; ☒ ☐ ☐ X.01.07.00 (4) supply of information to the juvenile court and ☒ C.02.00.00 those authorized by the court or by the law; and, ☐ ☐ C.02.00.00 (5) release of information regarding youth. ☒ ☐ ☐ X.01.07.00 (g) ethical responsibilities; ☒ W.04.00.00 Peace Officer Cannon of Ethics ☐ ☐ 7281 7286 Madera SYTF CI PRO 25-26 Page 8 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 N.01.18.04 Staff Training Policy Guidelines (h) trauma-informed approaches; ☒ P.01.00.03 Emotional Care and Crisis ☐ ☐ Intervention (i) culturally responsive approaches; ☒ N.01.18.04 Staff Training Policy Guidelines ☐ ☐ (j) gender responsive approaches; ☒ N.01.18.04 Staff Training Policy Guidelines ☐ ☐ (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access to N.01.18.05 Anti-Discrimination and all available services, placement, care, treatment, and Harassment Training for staff benefits, and provides that no person shall be subject to S.01.00.16 Non-Discrimination Policy discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and weapons ☒ R.01.07.09 ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; ☒ N.01.09.07 Administrative Assistant Duties ☐ ☐ and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. A.1.00.00 PREA Policy The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN O.01.08.02 Fire Suppression The facility administrator shall consult with the local fire U.01.07.07 Fire Safety Plan department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ U.01.11.01 Fire Prevention Plan which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; 7281 7286 Madera SYTF CI PRO 25-26 Page 9 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; O.01.08.04 N.01.05.03 The safety officer for the facility provides a monthly fire and life safety inspection report to the Deputy Chief Probation Officer (DCPO) no later than the 10th day of each month. There is one comprehensive monthly inspection for Juvenile Hall, the Correctional Academy and SYTF as they are operational ☒ units in the same building. ☐ ☐ We reviewed monthly inspection reports for 2025 and found them to be inclusive of the elements required by regulation. The documentation is specific to the needs of the facility and provided to the Deputy Chief for review. Any areas which need to be addressed are handled immediately and corrected by Madera County Youth Corrections Center Maintenance staff. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); O.01.08.05 Fire Inspections ☒ ☐ ☐ The most recent fire inspection was on August 14, 2024. (d) an evacuation plan; ☒ O.01.08.05 Evacuation Plan ☐ ☐ (e) documented fire drills not less than quarterly; N.01.05.05 The above policy stipulates Fire Drills will occur at minimum every January, April, July and October, essentially every quarter as required by regulation. ☒ ☐ ☐ We reviewed the January and April Fire Drills for 2025 and found them inclusive of all required elements: the date/time and shift, all staff, agency partners and youth participating, as well as comments about the drill and an evaluation of the success of the drill. (f) a written plan for the emergency housing of youth in the case of fire; and, O.01.08.17 We reviewed a memo outlining expectations ☒ ☐ ☐ regarding this regulation and the relocation of youth to regional bordering facilities if necessary. 7281 7286 Madera SYTF CI PRO 25-26 Page 10 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) development of a fire suppression pre-plan in cooperation with the local fire department. O.01.08.21 Madera County Fire Pre-Plan ☒ ☐ ☐ A memo outlining the Fire Suppression Pre- Plan was completed on July 2, 2025. 1326 SECURITY REVIEW N.01.05.07 Each facility administrator shall develop policies and procedures to annually review, evaluate, and document The assigned Safety Officer completes an security of the facility. The review and evaluation shall Annual Review of Security and Safety include internal and external security, including, but not Measures for the DCPO. limited to, key control, equipment, and staff training. ☒ ☐ ☐ Assistant Chief Probation Officer Pantoja completed a Security Review Memo dated February 12, 2025, outlining security practices within the facility that address each point in regulation for the preceding Calendar year, 2024. 1327 EMERGENCY PROCEDURES 0B O.01.00.00 Emergency Procedures The facility administrator shall develop facility-specific O.01.06.00 Escape policies and procedures for emergencies that shall O.01.10.00 Hostages include, but not be limited to: O.01.11.00 Internal Disturbances (a) escape, disturbances, and the taking of hostages; ACPO Pantoja completed a memo dated ☒ February 12, 2025, evaluating a review of all ☐ ☐ Emergency Procedures and actions. Additionally, we were provided with signed staff acknowledgements regarding JDOPS (Facility Operational Emergency Procedures) for 2024 to review. The agency does this at the end of the calendar year. O.01.04.00 Bomb Threat O.01.06.00 External Disturbances (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ O.01.11.00 Civil Disturbance O.01.17.00 Active Shooter or Terrorist Threat O.01.05.00 Earthquake (c) fire and natural disasters; ☒ ☐ ☐ O.01.06.00 Fire Emergencies (d) periodic testing of emergency equipment; ☒ N.01.05.03 ☐ ☐ (e) emergency evacuation of the facility; and ☒ O.01.02.02 Narrative ☐ ☐ 7281 7286 Madera SYTF CI PRO 25-26 Page 11 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 N.01.18.05 O.01.00.03 All youth supervision staff are required to (f) a program to provide all youth supervision staff with read the emergency procedures each year ☒ an annual review of emergency procedures. ☐ ☐ and confirm they have done so with a signed acknowledgement to the assigned safety officer. Our review confirmed the two-hour training last occurred in July and August 2024. 1328 SAFETY CHECKS 1B U.01.01.06 The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed safety checks for the months of observation of youth at a minimum of every 15 minutes, January, March and May 2025. Most checks at random or varied intervals during hours when youth were between eight and 14 minutes. There are asleep or when youth are in their rooms, confined in were 71,090 checks completed in January, holding cells or confined to their bed in a dormitory. with a 99.77% on-time percentage, 81,862 Supervision is not replaced, but may be supplemented checks in March with a 99.62% on-time rate by, an audio/visual electronic surveillance system and 82,463 checks in May with an on-time designed to detect overt, aggressive or assaultive percentage of 99.66%. Late checks are behavior and to summon aid in emergencies. All safety audited/reviewed via camera. We noted the checks shall be documented with the actual time the new Guardian system had some glitches and check is completed. the movement of youth out of 2B for sleeping into other units resulted in some failures to ☒ log out of 2B systems resulting in the ☐ ☐ appearance of a late check. Supervising JCO’s audit the checks by comparing the electronic card scan check against the log and video. The checks reveal the date, time and who completed the check to assure accurate accountability for the person doing the check. We found noted conversations and documentation of the actual late checks with the YCO staff. Overall, staff are successful in completing the checks and are held accountable for any missed check. 7281 7286 Madera SYTF CI PRO 25-26 Page 12 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN 2B P.01.00.00 Emotional Care and Crisis The facility administrator, in collaboration with the Intervention healthcare and behavioral/mental health administrators, P.01.03.01 Suicide Prevention Policy shall plan and implement written policies and Y.01.27.01 Wellpath Policy Reference procedures which delineate a Suicide Prevention Plan. Wellpath 2.05 Suicide Prevention Policy The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses The facility uses an intake screening tool to shall be respectful and in the least invasive manner identify youth at risk of suicide during the consistent with the level of suicide risk. The plan shall admission process. A directive policy include the following elements: ☒ ☐ ☐ provides clear and concise procedures to follow when any youth is at risk via an assessment, exhibits suicidal ideation behaviors, or demonstrates active self-harm. The agency has had one incident involving suicidal statements in 2025, involving a detention youth. There were no incidents involving SYTF youth. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training N.01.18.05 Annual Training including Suicide and the Juvenile Corrections Officer Core Course. Prevention P.01.03.03 B Suicide Prevention Training ☒ ☐ ☐ The last six-hour training occurred on July 30 and August 6, 2024. (b) Screening, Identification Assessment and Precautionary Protocols P.01.03.03 A Identification (1) All youth shall be screened for risk of suicide at ☒ P.01.03.03 A, 1 Screening ☐ ☐ intake and as needed during detention. P.01.03.03 C Assessment (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk ☒ P.01.03.03 B Training ☐ ☐ of suicide. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall P.01.03.03 C, 1 Referral to BH/MH be referred to behavioral/mental health staff for a P.01.03.03 D Referral to Wellpath suicide risk assessment. When the Wellpath contracted Madera ☒ County Behavior Health Clinician is not on ☐ ☐ site, Wellpath Medical staff call for a crisis specialist from the jail to do the Clinical Assessments if a youth exhibits suicidal behaviors. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the P.01.03.03 D, 1 behavioral/mental health assessment. This policy lists precautions to ensure safety while pending the assessment. Youth are ☒ ☐ ☐ placed on constant visual observation, either in the safety cell or their own room, pending evaluation and a review of the circumstances upon admission. 7281 7286 Madera SYTF CI PRO 25-26 Page 13 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ P.01.03.03 D Referral to Wellpath ☐ ☐ (d) Procedures for monitoring of youth identified at risk for suicide. ☒ P.01.03.03 D, 1 and 2 ☐ ☐ (e) Safety Interventions (1) Procedures to address intervention protocols for P.01.03.03 F Interventions youth identified at risk for suicide which may P.01.03.03 D, 1 include, but are not limited to: ☒ (A) Housing consideration ☐ ☐ Youth are on constant visual observation while on suicide watch, either in the safety cell or their own room. (B) Treatment strategies including trauma- informed approaches ☒ P.01.03.03 D, 1 ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal behaviors. ☒ P.01.03.03 D, 1 ☐ ☐ (f) Communication (1) The intake process shall include communication P.01.03.03 G Communication with the arresting officer and family guardians regarding the youth’s past or present suicidal Staff communicate with the arresting agency ideations, behaviors or attempts. and parents when detention occurs, asking questions relating to any prior or existing mental health or suicide-related behaviors. ☒ ☐ ☐ We noted documentation of this was not part of the Explorer System but a matter of practice. We suggested this be added and while on site, the IT Division added this component to provide proof of practice. (2) Procedures for clear and current information sharing about youth at risk for suicide with youth P.01.03.03 G supervision, healthcare, and behavioral/mental health staff. The facility has monthly Treatment Team Meetings and a process in place to communicate necessary information. Special critical care meetings are established for ☒ ☐ ☐ youth in crisis and for follow-up services. The relationship between Wellpath Medical staff and the MCBH Clinician is seamless, with daily communications amongst these partners and facility staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts P.01.03.03 G, 1 (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ P.01.02.16 ☐ ☐ 7281 7286 Madera SYTF CI PRO 25-26 Page 14 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) Process for a debriefing event with affected youth. ☒ P.01.02.16 ☐ ☐ (h) Documentation (1) Documentation processes shall be developed to ☒ P.01.02.16 ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services P.01.01.01 and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the Youth participate in all aspects of youth or security of the facility. Any deprivation of programming while on any safety or suicide programs, services or activities for youth at risk of status, unless having them participate poses ☒ suicide shall be documented and approved by the facility ☐ ☐ a medical, mental health or safety risk. If this manager. were to occur, we indicated very specific documentation would need to articulate reasons why a youth would not participate in the activity. 1340 REPORTING OF LEGAL ACTIONS X.01.03.01 Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ There are no pending legal actions at the of confinement, filed against persons or legal entities facility. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED O.01.09.08 O.01.15.04 Emergency Notification Policy - (1) Death of a Youth. Death (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ The Chief Probation Officer designates responsibility of notifying the Court and procedures in the event of the death of a youth while parent or legal guardian to the DCPO or detained, which include notifications to necessary Lieutenant at the YCC. parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written policies O.01.09.11 and procedures to assure there is a medical and X.01.04.00, C operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the O.01.09.09 Attorney General under Government Code Section ☒ X.01.04.00, A ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 O.01.09.10 calendar days inspect and evaluate the juvenile X.01.04.00, B facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7281 7286 Madera SYTF CI PRO 25-26 Page 15 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with the O.01.15.03 Emergency Notification Policy – health administrator, shall develop written policies Serious Illness, Injury or Accident and procedures for the notification to necessary ☒ parties, which may include the Juvenile Court, the ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 8B X.01.05.01 Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ The agency reports population information to days after the end of each reporting period, in a format ☐ ☐ BSCC in the format of the Juvenile Detention to be provided by the Board. Profile Survey. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) X.01.06.01 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ The agency has not reached capacity this fifteen (15) calendar days in a month, the facility cycle. administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES S.01.00.04 The facility administrator shall develop and implement written policies and procedures for admittance of youth At admission, the assigned intake staff are that emphasize respectful and humane engagement responsible for facilitating a series of with youth, and reflect that the admission process may assessments and questionnaires, including a be traumatic to youth who may have already checklist of admission responsibilities, which experienced trauma. Policies shall be trauma-informed, assist in determining the needs and risks a culturally relevant, and responsive to the language and youth may pose once detained. The literacy needs of youth. In addition to the requirements screenings address medical or mental health of Sections 1324 and 1430 of these regulations: conditions, suicidal thoughts or tendencies, gender specific issues that would require specialized screening and documentation, as well as referrals to medical or behavioral health. There are seven pages of criteria ☒ ☐ ☐ addressed in the assessment. A youth’s classification is based on the information articulated during the intake process. We reviewed the process of admission, completed checklists, and intake questionnaires, which assist in detention decisions and facility placement. The Caseload Explore case management system has tabs to document all agency steps required, which we were given access to for a number of youth admissions. The process is comprehensive and meets all components required by regulation and policy. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of S.01.01.04 ☒ admittance in accordance with the provisions of ☐ ☐ Welfare and Institution Code Section 627; 7281 7286 Madera SYTF CI PRO 25-26 Page 16 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Offer of a shower; ☒ S.01.01.11 ☐ ☐ (3) Documented secure storage of personal ☒ S.01.03.00 Storage of Personal Property belongings; ☐ ☐ (4) Offer of food upon arrival; ☒ S.01.01.11 ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ S.01.00.04 ☐ ☐ disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, ☒ S.01.00.04 ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are S.01.00.15 suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ V.01.00.13 ☐ ☐ (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive S.01.00.10, .13 and .14 environment. ☒ The policy and procedure manual articulates ☐ ☐ clear criteria for admission of any youth into the facility. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that S.01.00.17 advise the youth of the estimated length of stay, inform them of program guidelines and provide written Post-disposition youth are advised of their screening criteria for inclusion and exclusion from the release date after the commitment program. ☒ orientation. ☐ ☐ During our interviews with youth in each program, they were able to articulate their release date or next Court date. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length ☒ S.01.01.08 ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE S.01.01.07 P.01.03.03, A-a The facility administrator shall develop and implement written policies and procedures to reduce the risk of YCC staff facilitate the Sex Offender Gender sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ Identity Expression (SOGIE) Assessment, facility staff to assess each youth within 72 hours of which provides facility staff with the tools for admission based on the following information: classification and housing of youth at risk of (a) Prior sexual victimization or abusiveness; being victimized or victimizing others. 7281 7286 Madera SYTF CI PRO 25-26 Page 17 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, P.01.03.03, A-b ☒ queer or intersex, and whether the youth may, therefore, ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ P.01.03.03, A-c ☐ ☐ (d) Age; ☒ P.01.03.03, A-d ☐ ☐ (e) Level of emotional and cognitive development; ☒ P.01.03.03, A-e ☐ ☐ (f) Physical size and stature; ☒ P.01.03.03, A-f ☐ ☐ (g) Mental illness or mental disabilities; ☒ P.01.03.03, A-g ☐ ☐ (h) Intellectual or developmental disabilities; ☒ P.01.03.03, A-h ☐ ☐ (i) Physical disabilities; ☒ P.01.03.03, A-i ☐ ☐ (j) The youth’s perception of vulnerability; and, ☒ P.01.03.03, A-j ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for P.01.03.03, A-k ☒ supervision, additional safety precautions, or separation ☐ ☐ from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance P.01.03.03, A-Narrative process, medical and behavioral health screenings; ☒ during classification assessments; and by reviewing ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the P.01.03.03, A facility relative to responses received pursuant to this ☒ assessment in order to ensure that sensitive information ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 7281 7286 Madera SYTF CI PRO 25-26 Page 18 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1351 RELEASE PROCEDURES S.01.07.00 The facility administrator shall develop and implement written policies and procedures for release of youth from Youth brought to the facility and not detained custody which provide for: are released to the responsible adult with information gathered via the arresting officer, the youth, and confirmation of the parent or guardian. If detained, all youth in custody at the Youth Correctional Center participate in Treatment Team meetings during their stay to facilitate re-entry and transition opportunities in the community. We continue to encourage the youth’s assigned DPO to be involved in this process ☒ to bridge the transition and provide ☐ ☐ expectations to the youth and family of the terms and conditions of release. The Transition Case Plan outlines probation responsibilities, but we found a lack of consistency and support on the Field side to ensure that the DPOs are involved in this process, creating frustration for agency partners and staff. Youth transitioning out of MERCY to the community have a comprehensive reentry plan during the last months of their commitment, including independent living, education, and work coordination. S.01.07.04 (a) verification of identity/release papers; ☒ ☐ ☐ S.01.07.11 (b) return of personal clothing and valuables; ☒ S.01.07.07 ☐ ☐ S.01.07.06 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ S.01.07.11 (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ S.01.07.15 ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ S.01.07.15 ☐ ☐ (f) notification of facility mental health personnel. ☒ S.01.07.15 ☐ ☐ 7281 7286 Madera SYTF CI PRO 25-26 Page 19 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall develop and implement policies and procedures for post-disposition youth to T.01.03.26 coordinate the provision of transitional and reentry T.01.15.04 services including, but not limited to, medical and ☒ behavioral health, education, probation supervision and ☐ ☐ The above policy sections include transition community-based services. and re-entry services for youth as they exit the facility. The facility administrator shall develop and implement written policies and procedures for the furlough of youth S.01.08.00 Transitional Release Program from custody. Furlough or home passes apply to ☒ Correctional Academy and MERCY Youth. ☐ ☐ Occasionally, detention youth given days in Juvenile Hall (JH) are eligible for an early release to a Home Supervision program. 1352 CLASSIFICATION V.01.00.00 The facility administrator shall develop and implement written policies and procedures on classification of youth The facility has a classification system that for the purpose of determining housing placement in the provides for youth placement, supervision, facility. and programming. MERCY youth occupy Such procedures shall: Unit 1B. On the day of the inspection, there were two detention youth in this unit due to elements that better served them while going through the lengthy court process. A youth’s classification is or can be modified to allow for the safety and security of the facility while promoting inclusion in all aspects ☒ of their day. The Sergeant/Supervisor ☐ ☐ reviews the classification each week to ensure a youth has the most opportunities in the program. We reviewed MERCY classification packets outlining the process for initial decisions and reviews. The facility's operational practices relating to initial and ongoing classification decisions by staff or agency partner recommendation are well documented in the case management system. Facility policy and procedures are clear. The information we reviewed was compliant with both. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the appropriate, V.01.00.01 least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; 7281 7286 Madera SYTF CI PRO 25-26 Page 20 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) consider facility populations and physical design of the facility; V.01.00.04 (Populations) The occupied units in the facility (1A/B and 2A/B) are physically separated into four units consisting of 15 single-occupancy rooms each. The agency is developing a project in ☒ ☐ ☐ the 3A/B units to allow long-term CA and MERCY youth opportunities in a more relaxed environment, to include exercise equipment, 90” TVs, games, and an area where they can prepare snacks. This would be for day use and not for sleeping. (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall V.01.00.04 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the V.01.00.01 youth's behavior while in custody; and, V.01.00.05 ☒ ☐ ☐ The facility completes and documents weekly classification reviews. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single V.01.00.04 occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, ☒ gender identity, gender expression, mental or physical ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or V.01.00.04 ☒ status as an indicator of likelihood of being sexually ☐ ☐ abusive. 7281 7286 Madera SYTF CI PRO 25-26 Page 21 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352.5 TRANSGENDER AND INTERSEX YOUTH. 3B V.01.00.13 The facility administrator shall develop written policies and procedures ensuring respectful and equitable The facility utilizes a screening tool during the treatment of transgender and intersex youth. intake process to determine a youth’s gender The policies shall provide that: identity and implements appropriate ☒ classification decisions on the housing, ☐ ☐ gender pronouns and searching of transgender or intersex youth. At any time, a youth may request a change in their gender identity, prompting the completion of a new questionnaire. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s V.01.00.13, E-a preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ gang or slang names or names that otherwise ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender V.01.00.13, E-b identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their V.01.00.13, E-c safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and V.01.00.13, E-d ☒ behavioral health providers qualified to provide care and ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, V.01.00.13, E-e facility staff shall make every effort to ensure the safety ☒ and privacy of transgender and intersex youth when the ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s U.01.04.04 anatomical sex. Whenever feasible, the facility shall ☒ respect the youth’s preference regarding the gender of ☐ ☐ The facilities’ strip search policy is specific to the staff member who conducts any search of the youth. the requirements in regulation. 7281 7286 Madera SYTF CI PRO 25-26 Page 22 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION S.01.05.03 The facility administrator shall develop and implement written policies and procedures to orient a youth prior to The Orientation Handbook includes all placement in a living area. Both written and verbal required elements of regulation. Youth are information shall be provided and supplemented with required to sign that they understand the video orientation if feasible. Provision shall be made to expectations in the handbook and are provide accessible orientation information to all detained encouraged to ask any questions about the youth including those with disabilities, limited literacy, or process. English language learners. Orientation shall include information that addresses: Youth continue to receive a “Wellness Packet” at admission, in collaboration with Madera County Behavioral Health, which provides youth with a stress reducer “brain” pencil with lined paper, information on trauma and who to contact if feeling stressed while ☒ detained, and the ability to color drawings in ☐ ☐ the packet. This has been shown to be beneficial to all youth based on the trauma and stress when detained. The youth have orientation information on their tablets and sign the last page as proof of practice that they understand the elements within. MERCY youth have their handbook to assist in understanding program components and a process to meet goals and objectives for their six-month Individual Rehabilitation Plans, which are prepared and submitted to the Court. (a) facility rules including contraband and searches and disciplinary procedures; ☒ S.01.05.03, A ☐ ☐ (b) facility’s system of positive behavior interventions and supports, including behavior expectations, S.01.05.03, B incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment S.01.05.03, C ☒ and how to report incidents or suspicions of sexual ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; ☒ S.01.05.03, D ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free S.01.05.03, E ☒ of retaliation for reporting a grievance, and the name of ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court ☒ S.01.05.03, F process; ☐ ☐ 7281 7286 Madera SYTF CI PRO 25-26 Page 23 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) access to routine and emergency health and mental ☒ S.01.05.03, G health care; ☐ ☐ (h) access to education, religious services, and ☒ S.01.05.03, H recreational activities; ☐ ☐ (i) housing assignments; ☒ S.01.05.03, I ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ S.01.05.03, J ☐ ☐ (k) rules and access to correspondence, visits and telephone use; ☒ S.01.05.03, K ☐ ☐ (l) availability of reading materials, programming, and other activities; ☒ S.01.05.03, L ☐ ☐ (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; ☒ S.01.05.03, M ☐ ☐ (n) immigration legal services; ☒ S.01.05.03, N ☐ ☐ (o) emergencies including evacuation procedures; ☒ S.01.05.03, O ☐ ☐ (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by ☒ S.01.05.03, P ☐ ☐ other youth and staff; (q) availability of services and programs in a language other than English if appropriate; ☒ S.01.05.03, Q ☐ ☐ (r) the process for requesting different housing, education, programming and work assignments; ☒ S.01.05.03, R ☐ ☐ (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that S.01.05.03, S at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. S.01.05.03, T ☒ ☐ ☐ Youth have access to T15 on their Edovo Tablet. 7281 7286 Madera SYTF CI PRO 25-26 Page 24 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354 SEPARATION V.01.02.00 The facility administrator shall develop and implement written policies and procedures that address: The agency has a separation status, including a youth sitting away from the group in a chair outside their room or at a table in the unit. In terms of Self Separation, the facility had 109 incidents of youth requesting to go to their rooms for June and up to July 21, 2025. Separation in the unit is used as a tool for youth exhibiting behavior issues before they ☒ ☐ ☐ escalate. Because the agency uses Loss of Privilege for rule violations, sometimes separated status is part of the Loss of Privilege (LOP) sanction. We also noted that youth are returned to the program from Room Confinement (RC) to a separated status as part of the integration process. Our pending review of the Self Separation prompted the agency to better identify in their Caseload Explorer Case Management System incidents for data purposes. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, V.01.02.03 ☒ assaultive behavior, disciplinary consequences and ☐ ☐ protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ V.01.02.04 ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when necessary to V.01.02.05 ☒ accomplish the objective of separation. ☐ ☐ V.01.02.07 (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. V.01.02.07, a-j The facility has an area in each living unit which allows youth on modified program or ☒ ☐ ☐ LOP to remain out of their room during regular programming and rec time for limited periods in the evening before posted bedtimes. (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and V.01.02.09 ☒ Institutions Code Section 208.3 and Section 1354.5 of ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains V.01.02.08 necessary. ☒ ☐ ☐ The agency policy requires a review of separated youth every shift. 7281 7286 Madera SYTF CI PRO 25-26 Page 25 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT 4B V.01.03.00 Room Confinement (a) The facility administrator shall develop and implement written policies and procedures addressing The RC policy is compliant with regulation the confinement of youth in their room that are consistent and operational requirements in policy. Our with Welfare and Institutions Code Section 208.3. The review included the one documented RC placement of a youth in room confinement shall be incident for the MERCY Program, involving accomplished in accordance with the following one youth assaulting another youth. The guidelines: issue involved safety and security related behaviors and removal of youth until the ☒ ☐ ☐ incident no longer presented a risk or threatening conduct. The documentation in the Caseload Explorer system prompts staff to continue attempts to return the youth to normal or limited programming as soon as possible. The youth was on RC for two hours and 48 minutes before returning to normal programming. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and V.01.03.03 ☒ exhausted, unless attempting those options poses a ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ V.01.03.05 ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of ☒ V.01.03.06 ☐ ☐ the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room V.01.03.07 confinement for a period of four hours, staff shall do one or more of the following: Of the five total incidents of RC facility-wide in 2025, with only one in MERCY, none lasted beyond four hours. Reintegration Plans are completed in cases involving RC for more than four hours, including conversations with ☒ and recommendations from Behavior Health. ☐ ☐ The documentation in the youth’s event history illustrated staff’s efforts to discontinue the RC status at the first safety check. Also noted was the Due Process occurred timely in each incident which involved a major rule violation. (1) Return the youth to general population. ☒ V.01.03.07, 1 ☐ ☐ (2) Consult with mental health or medical staff. ☒ V.01.03.07, 2 ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ V.01.03.07, 3 ☐ ☐ the youth to general population. 7281 7286 Madera SYTF CI PRO 25-26 Page 26 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) If room confinement must be extended beyond four hours, staff shall do each of the following: V.01.03.08 (A) Document the reasons for room confinement V.01.03.08, 1 and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ V.01.03.08, 2 ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ V.01.03.08, 3 ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth V.01.03.09 ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ V.01.03.09 ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ V.01.03.09 ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires V.01.03.10 a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and V.01.03.11 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7281 7286 Madera SYTF CI PRO 25-26 Page 27 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1355 INSTITUTIONAL ASSESSMENT AND PLAN T.01.15.00 Institution Case Plans The facility administrator shall develop and implement written policies and procedures for assessment and The facility staff and DPO’s generate an case planning. Institution Assessment and Case Plan (IAP) upon admission and review the plan or progress every six months or when a significant event occurs with the youth. Ongoing and transition documentation is contained in the Caseload Explore system and is completed timely with the assistance of information from Treatment Team meetings. Our review revealed the initial plans were individualized and contained specific information related to the following areas: Medical, Mental Health, Education, Peer Associates, Substance Abuse, Violence and Anger, and Family. The initial assessment provides information as to the specific service available to youth, as well as the initiated programs and status of services provided. The Caseload Explorer system revealed frequent entries regarding youth conduct, ☒ ☐ ☐ including positive comments and summaries of conversations worth noting by staff. The agency has not updated or changed the 6-month review and there is little in procedural direction for updates. The Treatment Team Meetings provide information that is documented but there is no formal process to review before the operational timeline. We continue to suggest the agency complete these plans more frequently to assess the youth’s progress and that YCC staff use the information from Treatment Team meetings to more formally update information as to goals and objectives in ongoing and transitional planning. MERCY youth appear before the court for reviews every six months which prompts an Individual Rehabilitation Plan (IRP) outlining the youths’ progress. These IRPs are comprehensive and paint a picture of the youths’ participation in facility activities, education, and treatment elements. (a) Assessment: The assessment is based on information collected T.01.15.02 during the admission process with periodic review, which includes the youth's risk factors, needs and strengths Staff utilize the information documented in the ☒ including, but not limited to, identification of substance ☐ ☐ admission screening tools to assist in abuse history, educational, vocational, counseling, developing the IAP. behavioral health, consideration of known history of trauma, and family strengths and needs. 7281 7286 Madera SYTF CI PRO 25-26 Page 28 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Institutional Case Plan: (1) A case plan shall be developed for each youth T.01.15.03, 1 ☒ held for at least 30 days or more and created within ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: T.01.15.03, 2 (A) objectives and time frame for the resolution of ☒ T.01.15.03, 2-A ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes a description of program resources needed and T.01.15.03, 2-B ☒ individuals responsible for assuring that the plan ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and T.01.15.03, 3 discussion of the plan with the youth; We suggested facility staff review and update ☒ ☐ ☐ goals and objectives into the Initial Case Plan more frequently than six months after the initial assessment. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for T.01.15.03, 4 post dispositional youth in accordance with Section 1351; and, Transitional planning is accomplished via ☒ ☐ ☐ Treatment Team meetings which occur weekly with documented discussions about the plans for release and re-entry. (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed T.01.15.03, 5 with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES T.01.16.00 The facility administrator shall develop and implement T.01.16.03 written policies and procedures ensuring the availability of appropriate counseling and casework services for all The Caseload Explore Case Management youth. Policies and procedures shall ensure: System provides an event designation for (a) youth will receive assistance with needs or concerns youth’s behavior, activities, programming, that may arise; education milestones, visits and overall behavior beginning at admission into the facility. ☒ These events are documented when they ☐ ☐ occur, giving the overall picture of the youths who stay while in custody. The information is easily accessible and would enable more frequent case plans. While onsite, we reviewed Treatment Team Meeting notes specific to individual youth discussed during the meeting, which included the Facility Lieutenant, Education, Medical, Mental Health and Program participants. 7281 7286 Madera SYTF CI PRO 25-26 Page 29 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, ☒ T.01.16.04 ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ T.01.16.05, A-E ☐ ☐ 1357 USE OF FORCE R.01.06.00 Use of Force The facility administrator, in cooperation with the R.01.06.04, G responsible physician, shall develop and implement written policies and procedures for the use of force, We reviewed the only Use of Force (UF) which may include chemical agents. Force shall never incident for MERCY, which involved the use be applied as punishment, discipline, retaliation or of OC Spray. The incident was documented treatment. timely, as well as reviewed and inclusive of (a) At a minimum, each facility shall develop policies and the basic elements required by regulation. procedures which: Policies are compliant and the practice is in ☒ line with policy. There were 43 total incidents ☐ ☐ facility wide. We found staff did a good job of documenting the behaviors leading up the reason force was used and noted support from other staff to assist during the incident. The overall low number of incidents reveals how well staff exhaust efforts by deescalating before the need to use force occurs. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 R.01.06.02 ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define R.01.06.04 I, 1-4 when those force options are appropriate. ☒ Force Options include Command Presence, ☐ ☐ Verbal Force, Chemical Force and Physical Force (3) describe force options or techniques that are expressly prohibited by the facility. ☒ R.01.01.10 ☐ ☐ (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ R.01.06.04 H, a ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting N.01.08.10 and reporting the use of force, including reporting R.01.06.07 Reporting UF Incidents requirements of management and line staff and procedures for reviewing and tracking use of force YCOs are required to provide an incident incidents by supervisory and or management staff, ☒ report for all UF incidents, including the ☐ ☐ which include procedures for debriefing a particular timeline and efforts to deescalate before the incident with staff and/or youth for the purposes of UF. training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. 7281 7286 Madera SYTF CI PRO 25-26 Page 30 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) Include an administrative review and a system for investigating unreasonable use of force. R.01.06.04 H, a ☒ ☐ ☐ R.01.06.07, C (7) define the role, notification, and follow-up procedures required after use of force incidents for R.01.06.08 ☒ medical, mental health staff and parents or legal ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) R.01.04.04, I ☒ and Welfare and Institutions Code Section 222. ☐ ☐ R.01.06.05 (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: R.01.07.00 Chemical Agents (1) identify who is approved to carry and/or utilize R.01.07.04, A and B chemical agents in the facility and the type, size and ☒ the approved method of deployment for those ☐ ☐ All Permanent YCOs are authorized to carry chemical agents. OC spray because each staff are core trained. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the R.01.07.04, C safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. R.01.07.05, A-G This shall include that youth who have been exposed ☒ to chemical agents shall not be left unattended until ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents R.01.06.08 ☒ involving chemical agents for medical, mental health ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for R.01.07.06, B Incident report which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location We reviewed all five uses of OC Spray of use, decontamination procedures applied and incidents from 2025 for all three programs, identification of any injuries sustained as a result of ☒ one involving a MERCY youth. The incident ☐ ☐ such use. report template in Caseload Explorer prompts all de-escalation information and the circumstances leading up to the use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training R.01.06.05 in use of force and chemical agents when appropriate R.01.06.05, 1 that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions Defensive tactics training is provided to staff that would contraindicate certain types of force; annually. (2) acceptable chemical agents and the methods of application. ☒ R.01.06.05, 2 ☐ ☐ 7281 7286 Madera SYTF CI PRO 25-26 Page 31 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☒ R.01.06.05, 3 ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. ☒ R.01.06.05, 4 ☐ ☐ (5) physical training force options that may require the use of perishable skills. R.01.06.05, 5 ☒ ☐ ☐ All permanent and cored staff receive 8 hours of defensive tactics training annually. (6) timelines the facility uses to define regular training. ☒ R.01.06.05, Narrative ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS R.01.01.00 Use of Restraints The facility administrator, in cooperation with the R.01.01.03 responsible physician and mental health director, shall R.01.02.03 WRAP develop and implement written policies and procedures for the use of restraint devices. Restraint devices include In 2025, the agency has used the WRAP on any devices which immobilize a youth's extremities two occasions, both for youth in detention. and/or prevent the youth from being ambulatory. Prior to that, the WRAP was used one time in ☒ the 23-24 Cycle. There was also an incident ☐ ☐ when a youth was a danger and remained in handcuffs post incident for approximately 30 minutes. In total, three use of restraints, as stated in the regulation, occurred in 2025. When restraints are used to move a youth to their room, staff use handcuffs. Physical restraints may be used only for those youth who present an immediate danger to themselves or others, R.01.01.05 who exhibit behavior which results in the destruction of R.01.01.06 property, or reveals the intent to cause self-inflicted R.01.02.03, 1 WRAP ☒ physical harm. Physical restraints should be utilized only ☐ ☐ when it appears less restrictive alternatives would be Handcuffs and leg restraints are only used for ineffective in controlling the youth’s behavior. transportation or movement within the facility. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of R.01.01.10 Prohibited devices restraint devices that attach a youth to a wall, floor or other R.01.01.11 and U.01.08.19 Pregnant Youth fixture, including a restraint chair, or through affixing of R.01.02.03, 4 WRAP ☒ hands and feet together behind the back (hogtying) is ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used R.01.01.03 to restrain youth for movement or transportation within the ☒ facility. Movement within the facility shall be governed by ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7281 7286 Madera SYTF CI PRO 25-26 Page 32 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager R.01.01.04 Supervisor approval may delegate authority to place a youth in restraints to a R.01.01.07 Retention physician. Reasons for continued retention in restraints R.01.02.03, 1 WRAP shall be reviewed and documented at a minimum of every R.01.02.03, 7 WRAP ☒ hour. ☐ ☐ The last policy designation addresses the retention of the WRAP approved every 30 minutes. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no R.01.01.07 Medical later than two hours from the time of placement. The ☒ R.01.02.03, 5 WRAP ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the R.01.01.07 MH ☒ time of placement, to assess the need for mental health ☐ ☐ R.01.02.03, 9 WRAP treatment. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and R.01.01.09 to ensure the safety and well-being of the youth. R.01.02.03, 6 WRAP ☒ Observations of the youth's behavior and any staff ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: R.01.01.06 ☒ ☐ ☐ (a) documentation of the circumstances leading to an R.01.02.03, 3 WRAP – Justification application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. R.01.01.04 ☒ ☐ ☐ R.01.02.03, 5 WRAP (c) acceptable restraint devices. R.01.01.05 ☒ ☐ ☐ Devices include the use of handcuffs, leg irons, waist chains and WRAP. (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ R.01.01.13 (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ R.01.01.12 (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a R.01.01.09 ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. R.01.01.08 (g) provision for hydration and sanitation needs. ☒ ☐ ☐ R.01.02.03, 8 and 11 WRAP 7281 7286 Madera SYTF CI PRO 25-26 Page 33 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 R.01.01.12 (h) exercising of extremities. ☒ ☐ ☐ R.01.02.03, 10 WRAP 1358.5 USE OF RESTRAINT DEVICES FOR 5B MOVEMENT AND TRANSPORTATION WITHIN R.01.01.04, Narrative THE FACILITY. R.01.01.05 The Facility Administrator, in cooperation with the There have been four use of restraint responsible physician and behavioral/mental health incidents to move a youth to their room in director, shall develop and implement written policies 2025, two in detention, two in the Correction and procedures for the use of restraint devices when the Academy and none in the MERCY Program. purpose is for movement or transportation within the facility that shall include the following: All YCO’s are approved to use restraints (a) identification of acceptable restraint devices, staff within the facility for the purposes of this approved to utilize restraint devices and the required regulation as long as they articulate the need training. for application. Our review of incidents revealed staff made good decisions in this area and did not use mechanical restraints ☒ ☐ ☐ when it could have been clearly justified. This revealed good decision making on the part of staff during a high-risk incident. While on site there was a fight between two female youth on the rec yard. We watched the response on video in real time and observed staff move a non-combative youth to her room without restraints while restraints were applied to the combative youth to escort her to her room. Staff were observed trying to talk with the combative youth for several minutes prior to the application of the handcuffs. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ R.01.01.06 (c) an individual assessment of the need to apply restraints for movement or transportation that includes R.01.01.04 consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices R.01.01.06 ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ R.01.01.11 Welfare and Institutions Code Section 222. 7281 7286 Madera SYTF CI PRO 25-26 Page 34 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1359 SAFETY ROOM PROCEDURES R.01.03.03 Safety Room Authorization (a) The facility administrator, and where applicable, in R.01.03.04 Approval cooperation with the responsible physician, shall R.01.03.05 Restrictions develop and implement written policies and procedures governing the use of safety rooms, as described in Title There have been no safety cell placements in 24, Part 2, Section 1230.1.13. The room shall be used 2025. It is the facility administrator’s to hold only those youth who present an immediate preference to keep a youth needing close danger to themselves or others, who exhibit behavior ☒ ☐ ☐ supervision in their own room, which occurred which results in the destruction of property, or reveals once this year, for a documented suicide the intent to cause self-inflicted physical harm. A safety related watch. The incident involved constant room shall not be used for punishment or discipline, or direct visual observation while in their room, as a substitute for treatment. but this was infrequent as the youth Policies and procedures shall: participated in all aspects of programming during waking hours. (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ R.01.03.06 clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☒ ☐ ☐ R.01.03.04 (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any R.01.03.07 ☒ ☐ ☐ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☒ ☐ ☐ R.01.03.08 (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☒ ☐ ☐ R.01.03.09 daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive R.01.03.10 ☒ ☐ ☐ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: R.01.03.11, 1 (1) safety room shall not be used before other less ☒ ☐ ☐ restrictive options have been attempted and exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ R.01.03.11, 2 staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☒ ☐ ☐ R.01.03.11, 3 youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room R.01.03.04 ☒ ☐ ☐ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☐ ☐ R.01.03.04, a 7281 7286 Madera SYTF CI PRO 25-26 Page 35 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) consult with mental health or medical staff, ☒ ☐ ☐ R.01.03.04, b (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ ☐ ☐ R.01.03.04, c the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized R.01.03.05 plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES U.01.04 The facility administrator shall develop and implement U.01.05 written policies and procedures governing the search of youth, the facility, and visitors. The agency policy includes operational Policies and procedures shall provide that: ☒ ☐ ☐ expectations and procedures for facility, youth and visitor searches. Unit and room searches are performed regularly to ensure no contraband is in the facility. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ U.01.04.11 staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being U.01.04.11 ☒ ☐ ☐ searched and shall not be conducted for harassment or U.01.04.17 as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. U.01.04.12 The strip search policy clearly identifies necessary regulation components. There have been two strip searches in 2025, after two sisters were booked and a vape pen was ☒ ☐ ☐ suspected due to the smell emulating from the youth’s room. The strip search results were negative, and the Incident Report noted both youths indicated the pen was flushed in the toilet after staff suspected their possession of contraband. (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ U.01.04.05 (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor when U.01.04.16 there is reasonable suspicion based on specific and ☒ ☐ ☐ articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. ☒ ☐ ☐ U.01.04.10 7281 7286 Madera SYTF CI PRO 25-26 Page 36 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when U.01.05.04 ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE T.01.05.03 The facility administrator shall develop and implement T.01.05.04 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any There have been four formal grievances filed condition of confinement, including but not limited to so far in 2025, none in the MERCY Program. health care services, classification decisions, program By way of process, the forms provide clear participation, telephone, mail or visiting procedures, documentation of each step in the process. food, clothing, bedding, mistreatment, harassment or Policy requires timelines to meet regulations violations of the nondiscrimination policy. There shall be ☒ ☐ ☐ which include a review by the DCPO. We no time limit on filing grievances. Policies and reviewed the grievances and found the procedures shall include provisions whereby the facility agency was timely in their response and manager ensures: communicative with the youth. It should be noted the facility had no grievances filed last cycle, 15 grievances filed in the 20-22 cycle and 121 in the 18-20 cycle. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ T.01.05.06 have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth T.01.05.05 supervision staff working in the facility; ☒ ☐ ☐ There are confidential grievance boxes in each unit, and they are checked once each shift. (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ T.01.05.08 (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances T.01.05.08 ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not T.01.05.09 ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ T.01.05.07 (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ T.01.05.10 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ T.01.05.10 involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer ☒ ☐ ☐ T.01.05.12 time frame. The youth shall be notified of any delay; and, 7281 7286 Madera SYTF CI PRO 25-26 Page 37 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ T.01.05.16 Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be T.01.05.18 ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS N.01.08.10 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed incident reports during our death of an employee, youth or other person(s) shall be assessment of RC, UF, UR and Due Process. maintained. Such written record shall be prepared by the The reports were inclusive of regulation staff and submitted to the facility manager by the end of requirements and it was easy to articulate the shift, unless additional time is necessary and ☒ ☐ ☐ and understand the elements of youth authorized by the facility manager or designee. behavior necessitating a report. Critical Incident reports are reviewed and audited by administration, including a video review, to ensure staff act within policy. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS R.01.05.02 R.01.05.03 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel The facility does not use force to collect DNA, including peace officers, may employ reasonable force rather, they refer the youth to the assigned to collect blood specimens, saliva samples, and thumb DPO for court action. or palm print impressions from individuals who are required to provide such samples, specimens or ☐ ☐ ☒ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to R.01.05.04 secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The R.01.05.05 authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video R.01.05.06 shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7281 7286 Madera SYTF CI PRO 25-26 Page 38 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM T.01.03.00 Education (a) School Programs T.01.03.04 The County Board of Education shall provide for the administration and operation of juvenile court schools in The Madera County Superintendent of conjunction with the Chief Probation Officer, or designee Schools (MCSOS) curriculum and program pursuant to applicable State laws. The school and facility continues to provide many opportunities to administrators shall develop and implement written policy Madera County YCC youth, including post- and procedures to ensure communication and secondary services. The WASC Certified coordination between educators and probation staff. Endeavor/Voyager School provides the Culturally responsive and trauma-informed approaches fundamental curriculum as well as services should be applied when providing instruction. Education outside the classroom to better prepare youth staff should collaborate with the facility administrator to for returning to the community. These extra use technology to facilitate learning and ensure safe services include art, poetry, creative writing technology practices. The facility administrator shall and public speaking. request an annual review of each required element of the program by the Superintendent of Schools, and a report We spoke with the Principal, Hugo Sanchez, or review checklist on compliance, deficiencies, and while on site to discuss the many corrective action needed to achieve compliance with this opportunities afforded to Madera youth while section. Such a review, when conducted, cannot be in custody. The alliance with probation delegated to the principal or any other staff of any juvenile remains strong and collaboration benefits this court school site. The Superintendent of Schools shall population. The MCSOS continues to conduct this review in conjunction with a qualified outside provide an academic counselor to access agency or individual. Upon receipt of the review, the high school graduation and community facility administrator or designee shall review each item college enrollment. with the Superintendent of Schools and shall take whatever corrective action is necessary to address each ☒ ☐ ☐ The school day is 270 educational minutes deficiency and to fully protect the educational interests of with 50 minutes of structured physical all youth in the facility. education and a late start on Fridays to meet with community partners. Currently, there are four graduates on site, all of whom participate in online services via Madera Community College. Youth participate in extracurricular opportunities in local school district competitions. We spoke to several youths that have participated in these Central Valley competitions and are humbled by their success. Three such youth we spoke to have been awarded scholarships through the Rotary Club, and one has become a Rotarian. A credentialed technical education teacher continues to provide virtual welding instruction and wood making curriculums, with the hopes of more opportunities when the vocational education classroom on site is completed, with the only obstacle of a venting system for the welding equipment. 7281 7286 Madera SYTF CI PRO 25-26 Page 39 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements The facility school program shall comply with the State T.01.03.04 Education Code and County Board of Education policies, T.01.03.05 all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff T.01.03.04 ☒ ☐ ☐ shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, ☒ ☐ ☐ T.01.03.05 courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California T.01.03.05 ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ T.01.03.04 (4) Administration of the High School Equivalency Tests as approved by the California Department of T.01.03.05 ☒ ☐ ☐ Education, shall be made available when possible. T.01.03.06 (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards ☒ ☐ ☐ T.01.03.04 grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court T.01.03.07 schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary T.01.03.04 or separation status, including room confinement, T.01.03.05 except when providing education poses an immediate T.01.03.14 ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be T.01.03.08 implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. 7281 7286 Madera SYTF CI PRO 25-26 Page 40 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) School staff shall be advised of administrative decisions made by probation staff that may affect the ☒ ☐ ☐ T.01.03.10 educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school T.01.03.11 shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures T.01.03.11 ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be T.01.03.12 observed for all individuals with disabilities or T.01.03.13 suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their T.01.03.14 language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a T.01.03.17 record maintained that documents a youth's educational history, including but not limited to: The MCSOS has iReady and Lost Links, two ☒ ☐ ☐ programs which assess youth for math and reading levels, as well as credit deficiencies. Ingenuity, a Science Program, started in 2024. (A) School progress/school history; ☒ ☐ ☐ T.01.03.17, D (B) Home Language Survey and the results of the State Test used for English language proficiency; T.01.03.17, E ☒ ☐ ☐ The MCSOS is involved in assessing youth regarding their individual EL needs. (C) Needs and services of special populations as defined by the State Education Code, including but ☒ ☐ ☐ T.01.03.17, F not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ T.01.03.17, C 7281 7286 Madera SYTF CI PRO 25-26 Page 41 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to T.01.03.18 ☒ ☐ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☐ ☐ T.01.03.19 within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's T.01.03.20 records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the T.01.03.21 youth shall be forwarded to the next educational ☒ ☐ ☐ T.01.03.22 placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course T.01.03.23 ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief T.01.03.26 Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The MCSOS has an Academic Guidance including the development of an education transition Counselor to assist youth transitioning out of ☒ ☐ ☐ plan, in accordance with the State Education Code the facility into traditional high schools, and in alignment with Title 15, Minimum Standards for vocational educational opportunities, and Juvenile Facilities, Section 1355. community college registration requirements for graduated youth. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, T.01.03.04 whenever possible, collaborate with local post- secondary education providers to facilitate access to The Academic Guidance Counselor assists educational and vocational opportunities for youth that graduated youth in registration requirements considers the use of technology to implement these for community college enrollment. A CTE programs. Teacher is assisting two days each week with ☒ ☐ ☐ welding and woodworking opportunities for youth at the MCSOS site adjacent to the YCC. We look forward to the finishing touches on the Vocational-Education classroom opening this fall, providing more opportunities for youth. 7281 7286 Madera SYTF CI PRO 25-26 Page 42 of 57 A453 JUV PRO eff. 01.01.25 1371 PROGRAMS, RECREATION, AND EXERCISE. 6B T.01.08.03 The facility administrator shall develop and implement written policies and procedures for programs, recreation, The agency provides many programming and and exercise for all youth. The intent is to minimize the recreation events for all youth in custody. amount of time youth are in their rooms or their bed area. We reviewed each unit’s calendar of activities and daily schedules, finding that youth are exposed to Substance Abuse Treatment (MCBH); Individual Counseling (MCBH); a Girls Group facilitated by MCBH; ACES (Trauma-Informed Care Program), Youth for Christ, Aggression Replacement Training, Art via the Madera Arts Counsel; Music; and Workforce. The agency has adopted Incentive Programs for youth that include Leaders are Readers; Rosa’s Pantry (Commissary); Tablet Time; Monthly Cultural and Education Packets; and Youth of the Month. Each of these opportunities allows youth to engage in fun activities/entertainment or earn ProBucks for the Commissary. A Probation Peer Specialists assist with unit activities and programming. The agency has a gardening program, Youth of the Month, and monthly cultural events posted in the living units. Edovo Tablets continue to provide resources to youth, including ☒ ☐ ☐ education, California Driver’s License and ID information, and independent activities and recreational games, movies, and recreational reading materials. The MCSOS participates in programming, including extracurricular subjects such as art, poetry, creative writing, and public speaking. Education Out is a program to learn about historical sites in Yosemite, Santa Cruz, Monterey, and Madera County. Many students over the years have won awards and financial gifts due to their participation in and winning Speech and Poetry competitions. Youth also work with a teacher to place wreaths on gravesites during the Veterans Day celebration. Virtual welding and other technical programs, including woodworking, occur two days a week at the facility. The agency is awaiting the last of the clearances for the new classroom outside the facility, in the rec area. Workforce is on site five days a week to provide a 10-week program of the CDCR Curriculum for job readiness along with a two- week “soft skill’ curriculum with information on job presentation and expectations. This is for older youth that have or are near graduation. A two-week program is provided to younger 7281 7286 Madera SYTF CI PRO 25-26 Page 43 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 youth to allow them the opportunity to anticipate what job readiness means as they think about entering the workforce. Field trips and special events are planned by YCC Administration and facilitated by YCC staff. These include: Participation in the Madera Mud Run; Local LE Run; Community Service projects throughout Madera County; SF Giant games; Overnight Camping Trip in the Madera County Mountains at a privately owned campground; Halloween Night Out; Visitation to the Youth for Christ house; a Christian concert; a Christmas Single Bell Run; Madera Street Eats (set up/clean up); and participation in preparation of cooking turkeys for facility youth. Finally, the agency has contracted with the Job Corps, for youth being dismissed from Probation, as well as the California Conservation Corps and Pinegrove Academy, as a step-down opportunity for youth. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three T.01.08.03 hours a day during the week and five hours a day each ☒ ☐ ☐ T.01.08.04 Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding T.01.08.04 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. T.01.10.05 through .11 ☒ ☐ ☐ The facility schedules are posted in the living unit. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to T.01.08.01 ensure content offered is current, consistent, and T.01.03.05 relevant to the population. ☒ ☐ ☐ A memo was provided by Lieutenant Davie dated July 10, 2025, which included a list of current programs relevant to the youth population. 7281 7286 Madera SYTF CI PRO 25-26 Page 44 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to T.01.08.10 include, but not be limited to, trauma focused, cognitive, T.01.03.05 (Coordinated with the Madera evidence-based, best practice interventions that are County Superintendent of Schools) culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled T.01.08.05 activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include The youths’ spare time allows them to utilize orientation and may include coaching of youth. the Edovo tablets, which are loaded with incentive activities (music, books, movies and games), education lessons, and independent living skill information. The latter includes ☒ ☐ ☐ preparation for their driver’s license, money management and resource guidelines for employment. In the unit, youth have board games, video games, and opportunities for kickball, basketball, volleyball and dodgeball. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity ☒ ☐ ☐ T.01.08.07 each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. T.01.08.06 ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7281 7286 Madera SYTF CI PRO 25-26 Page 45 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1372 RELIGIOUS PROGRAM T.01.09.03 The facility administrator shall provide access to religious T.01.09.04 services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ Youth for Christ (YFC) is on site weekly and allowed to participate in an activity outside of their room if provides a YFC Core Program in addition to he/she elects not to participate in religious programs. religious services. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ T.01.09.03 (b) availability of clergy; and, ☒ ☐ ☐ T.01.09.07 (c) availability of religious diets. ☒ ☐ ☐ T.01.09.10 1373 WORK PROGRAM T.01.14.00 The facility administrator shall develop policies and procedures regarding the fair and consistent assignment The agency provides opportunities in the of youth to work programs. Work assigned to a youth shall facility for unit and grounds clean-up and be meaningful, constructive and related to vocational maintenance. Outside the facility, youth training or increasing a youth's sense of responsibility. participate in Auto Detailing, promoted by Work programs shall not be imposed as a disciplinary local professionals who teach youth how to measure wash/detail vehicles and basic automobile care. Workforce provides workshops, assessments, and career planning for youth as well as promotes subsidized employment, on-the-job training, pre-release services, vocational training, and other services to promote job readiness and employment opportunities in the community. Youth participate in NVS Cement Laying projects, composting, culinary, and gardening ☒ ☐ ☐ on-site. We spoke with a youth who has interned and successfully transitioned to a full-time apprentice position with the NVS Concrete Company. The SYTF youth work eight hours a day, five days a week, and has earned over $5000.00, which he plans to use to purchase a vehicle upon release to get to work. His release date was Friday following the inspection, and his plan is to continue to work with NVS, attend Fresno State, and live independently in the community with an apartment and benefits paid for via realignment dollars. This youth was humbled and thankful for the opportunities his employment has afforded him as he transitions into the community. 7281 7286 Madera SYTF CI PRO 25-26 Page 46 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1374 VISITING T.01.12.00 Visiting The facility administrator shall develop and implement T.01.12.03 (Special Visits) written policies and procedures for visiting, that include T.01.12.04 provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing The agency has in-person visits but also in loco parentis, and children of youth. Other family continues to offer telephone and video calls members, such as grandparents and siblings, and ☒ ☐ ☐ for all youth, especially those who do not get supportive adults, may be allowed to visit with the in-person visits. On some visits, youth get to approval of the facility administrator or designee, and in eat dinner during the video calls while they conjunction with the youth’s case plan or in the best chat with their family while they eat dinner, in interest of the youth. an attempt to allow them to “share” a meal together. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. T.01.12.03 Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations T.01.12.03 ☒ ☐ ☐ shall not be monitored unless there is a security or safety T.01.12.04 need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall T.01.12.03 be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ T.01.12.03 Narrative 1375 CORRESPONDENCE T.01.02.00 Correspondence The facility administrator shall develop and implement T.01.02.03 written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; T.01.02.03 ☒ ☐ ☐ Youth are able to send seven letters per week postage-free. (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of T.01.02.04 public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7281 7286 Madera SYTF CI PRO 25-26 Page 47 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable T.01.02.05 ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 7B T.01.17.00 The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES T.01.06.01 The facility administrator shall develop written procedures T.01.06.04 to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ T.01.06.04 (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. T.01.06.08 (Telephone Calls) ☒ ☐ ☐ T.01.06.10 (Letters) 1390 DISCIPLINE Q.01.02.00 Discipline The facility administrator shall develop and implement Q.01.02.08 Restricted discipline written policies and procedures for the discipline of youth Q.01.02.10 Basic Rights that shall promote acceptable behavior; including the use Q.01.03.05 Least Restrictive of positive behavior interventions and supports. Discipline shall be imposed at the least restrictive level which The facility is developing a matrix for the promotes the desired behavior and shall not include issuance of discipline to ensure that youth corporal punishment, group punishment, physical or understand the structured rules and psychological degradation. ☒ ☐ ☐ incentive-based programming. Deprivation of the following is not permitted: We reviewed one incident resulting in Due Process for a MERCY youth. We found staff did a good job of documenting the behavior and the details of an incident leading up to the violation, as well as articulating the appropriate sanction. (a) bed and bedding; ☒ ☐ ☐ Q.01.02.10, A Q.01.02.10, C - Clean Clothing (b) daily shower, access to drinking fountain, toilet and Q.01.02.10, E - Personal Hygiene ☒ ☐ ☐ personal hygiene items, and clean clothing; Q.01.02.10, H - Shower, Drinking Fountain, and Toilet (c) full nutrition; ☒ ☐ ☐ Q.01.02.10, B (d) contact with parent or attorney; ☒ ☐ ☐ Q.01.02.10, D 7281 7286 Madera SYTF CI PRO 25-26 Page 48 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) exercise; ☒ ☐ ☐ Q.01.02.10, F (f) medical services and counseling; ☒ ☐ ☐ Q.01.02.10, K (g) religious services; ☒ ☐ ☐ Q.01.02.10, J (h) clean and sanitary living conditions; ☒ ☐ ☐ Q.01.02.10, I (i) the right to send and receive mail; ☒ ☐ ☐ Q.01.02.10, G (j) education; and, ☒ ☐ ☐ Q.01.02.10, L (k) rehabilitative programming. ☒ ☐ ☐ Q.01.02.10, K 7281 7286 Madera SYTF CI PRO 25-26 Page 49 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Q.01.03.06 Such rules and penalties shall include both major violations and minor violations, be stated simply and This policy and process requires the affirmatively, and be made available to all youth. Provision Supervisor (Sergeant) to review and consider shall be made to provide accessible information to youth available sanctions. The youth handbook with disabilities, limited English proficiency, or limited identifies major and minor rule violations with literacy. available sanctions, which are at the discretion of the Sergeant. The one incident involving a MERCY youth resulted in the issuance of LOP, including loss of extra recreation time, early bed based on the nature of the violation, separation during group activities, and loss of the tablet during recreation for three days. Overall, the agency sanctions issued ☒ ☐ ☐ appeared appropriate for the articulated violation, however, there is some inconsistency in the application, with most major rule violations resulting in a three to seven day LOP. No youth requested a hearing for the above incidents. We again suggested the agency utilize a sanction Matrix to ensure consistent application from the four Sergeants. Because of the schedule, the sergeants rarely see one another to communicate uniform disciplinary sanctions. Reports are reviewed by administration but typically post due process. We also recommended the agency work on the PBIS model and not focus on losing days but rather a failure to earn days due to negative behavior. 1391 DISCIPLINE PROCESS Q.01.04.00 Disciplinary Due Process The facility administrator shall develop and implement Q.01.02.09 written policies and procedures for the administration of ☒ ☐ ☐ discipline which shall include, but not be limited to: Due Process is handled by the facility (a) designation of personnel authorized to impose Sergeants. discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Q.01.02.09 (c) definition of major and minor rule violations and their consequences, and due process requirements; Q.01.03.03 Q.01.03.04 ☒ ☐ ☐ The youth handbook details the rules and the available sanctions. (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ Q.01.03.05 7281 7286 Madera SYTF CI PRO 25-26 Page 50 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Q.01.04.04 imposing a minor consequence. Discipline shall be accompanied by written documentation and a policy of This policy defines the sanctions for major review and appeal to a supervisor; and, and minor rule violations. ☒ ☐ ☐ Q.01.07.03 Major Rule Violations Q.01.07.07 Minor Rule Violations Q.01.07.09 Written documentation, review and appeal to supervisor. (f) major rule violations and the discipline process shall Q.01.04.01 be documented and require the following: Q.01.07.04, 1 (1) written notice of violation prior to a hearing; The agency has had 30 incidents involving ☒ ☐ ☐ Due Process in 2025. Although the options for sanctions are comprehensive, the agency relies mostly on LOP for a period of day(s), depending on the behavior. (2) accommodations provided to youth with disabilities, limited literacy, and English language ☒ ☐ ☐ Q.01.04.02 learners; (3) hearing by a person who is not a party to the Q.01.04.01 ☒ ☐ ☐ incident; Q.01.07.04, 2 (4) opportunity for the youth to be heard, present Q.01.04.05 ☒ ☐ ☐ evidence and testimony; Q.01.07.04, 3 (5) provision for youth to be assisted by staff in the ☒ ☐ ☐ Q.01.07.04, 4 hearing process; Q.01.04.05 Deputy Chief (6) provision for administrative review. ☒ ☐ ☐ Q.01.07.04, 5 (g) violations that result in a removal from camp or commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Wellpath Madera County Juvenile Policies and Procedures: Reference 71674 The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 7281 7286 Madera SYTF CI PRO 25-26 Page 51 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.1.2 Madera County Juvenile Detention Facility (a) Intake health screening procedures; ☒ ☐ ☐ COVID-19 Action Plan: Reference CCR 15 Section 1410 Management of Communicable Diseases (MCJDF Action Plan) Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.2: Control (b) Identification of relevant symptoms; ☒ ☐ ☐ Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.3 Prevention MCJDF Action Plan: #2, Containment Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.1: Surveillance Wellpath Madera County Juvenile Policies (c) Referral for medical evaluation; ☒ ☐ ☐ and Procedures: Reference 71674, Procedure 6.2: Control MCJDF Action Plan: #2, Containment MCJDF Action Plan: #3, Coronavirus Likely COVID-19 Screening Form Wellpath Madera County Juvenile Policies (d) Treatment responsibilities during detention; ☒ ☐ ☐ and Procedures: Reference 71674, Procedure 6.2: Control Wellpath Madera County Juvenile Policies (e) Coordination with public and private community- ☒ ☐ ☐ and Procedures: Reference 71674, based resources for follow-up treatment; Procedure 6.5: Discharge Madera County Juvenile Detention Facility (f) Applicable reporting requirements; and, ☒ ☐ ☐ Outbreak Control Plan: Record Keeping and Communication, #3 and 4 Madera County Juvenile Detention Facility (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Outbreak Control Plan: Record Keeping and Communication, #3 and 4 7281 7286 Madera SYTF CI PRO 25-26 Page 52 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency works closely with medical identified by the local health officer and currently personnel (Wellpath) to ensure timely and recommended public health interventions. ☒ ☐ ☐ thorough responses to youth and staff impacted by COVID-19, ensuring youth are safe and protected. 1433 REQUESTS FOR HEALTH CARE SERVICES Y.01.11.00 The health administrator, in cooperation with the facility Wellpath Y-A-01 Access to Care administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE T.01.01.00 Clothing and Bedding Policy The youth’s personal clothing, undergarments and Guidelines footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: T.01.01.03 (1) Socks and serviceable footwear; ☒ ☐ ☐ T.01.01.08 T.01.01.10 (2) Outer garments; ☒ ☐ ☐ T.01.01.03 (3) New non-disposable underwear which shall ☒ ☐ ☐ remain with the youth throughout their stay, and; T.01.01.08 (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ T.01.01.08 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Y.G.09 Wellpath Policy 1482 CLOTHING EXCHANGE T.01.01.00 Clothing and Bedding Policy The facility administrator shall develop and implement Guidelines written policies and site-specific procedures for the T.01.01.03 cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ T.01.01.08 T.01.01.09 frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7281 7286 Madera SYTF CI PRO 25-26 Page 53 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING T.01.07.08 There shall be written policies and site-specific Infected clothing is bagged and released to procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ the parent. of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS T.01.07.01 Personal Hygiene Policy and There shall be written policies and site-specific Guidelines procedures developed and implemented by the facility T.01.07.05 Female Hygiene Products administrator for the availability of personal hygiene ☒ ☐ ☐ T.01.07.07 items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ T.01.07.07 (b) Toothpaste; ☒ ☐ ☐ T.01.07.07 (c) Soap; ☒ ☐ ☐ T.01.07.07 (d) Comb; ☒ ☐ ☐ T.01.07.07 (e) Shaving implements; ☒ ☐ ☐ T.01.07.07 (f) Deodorant; ☒ ☐ ☐ T.01.07.07 (g) Lotion; ☒ ☐ ☐ T.01.07.07 (h) Shampoo; and, ☒ ☐ ☐ T.01.07.07 (i) Post-shower conditioning hair products. ☒ ☐ ☐ T.01.07.07 7281 7286 Madera SYTF CI PRO 25-26 Page 54 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided T.01.07.09 through a common dispenser is permitted. Youth shall T.01.07.10 not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments ☒ ☐ ☐ capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE T.01.07.01 Personal Hygiene Policy and There shall be written policies and site specific Guidelines procedures developed and implemented by the facility T.01.07.03 Shower administrator for showering/bathing and brushing of ☒ ☐ ☐ T.01.07.04 Brushing of Teeth teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING T.01.07.01 Personal Hygiene Policy and Youth shall have access to a razor daily, unless their Guidelines appearance must be maintained for reasons of T.01.07.09 identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES T.01.07.01 Personal Hygiene Policy and Hair care services shall be available in all juvenile Guidelines facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ T.01.07.06 Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE T.01.01.00 Clothing and Bedding Policy Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ Guidelines T.01.01.05 area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ T.01.01.04 regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ T.01.01.04 T.01.01.05 (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ T.01.01.12 (d) One towel; and, ☒ ☐ ☐ T.01.01.07 (e) One blanket or more, up on request ☒ ☐ ☐ T.01.01.06 7281 7286 Madera SYTF CI PRO 25-26 Page 55 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING LINEN EXCHANGE T.01.01.00 Clothing and Bedding Policy The facility administrator shall develop and implement Guidelines site specific written policies and procedures for the T.01.01.05 Sheets and Pillowcase scheduled exchange of laundered bedding and linen ☒ ☐ ☐ T.01.01.06 Towels issued to each youth housed. Washable items such as T.01.01.12 Mattress Cover sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ T.01.01.06 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE U.01.09.00 Facility Safety Policy and Guidelines The facility administrator shall develop and implement U.01.09.00 to .05 written policies and site-specific procedures for the U.01.10.00 maintenance of an acceptable level of cleanliness, U.02.00.00 to .08 Environmental Quality and repair and safety throughout the facility. The plan shall Control provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7281 7286 Madera SYTF CI PRO 25-26 Page 56 of 57 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7281 7286 Madera SYTF CI PRO 25-26 Page 57 of 57 A453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7285 FACILITY NAME: Madera County Youth Corrections Center (YCC) - FACILITY TYPE: Camp Correctional Academy (CA) PERSON(S) INTERVIEWED: Chris Childers, Chief Probation Officer; Jose Pantoja, Assistant CPO; Sandra Mendez, Chief Deputy Probation Officer YCC; Kevin Davie, Lieutenant; Gloria Garcia, CDPO – Juvenile Field Services; Jose Macias, Youth Corrections Sergeant; Travis Smith, Youth Corrections Sergeant; Tom Okano, Youth Corrections Sergeant; Brandon Morris, Youth Services Corporal; Hugo Sanchez, Principal - Merced County Office of Education; Chris Brown, RN – Wellpath; Maseil Velasquez, Clinician Merced County Behavior Health; Correctional Academy Youth: Jonathan, Miguel, Elijah, Ethan, Jared, Aroldu, Charles, and Adrial. We spoke to these youth as a group at their request. FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 22-24, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF 9B BUILDING AND GROUNDS September 9, 2024 March 14, 2025 On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented ☒ ☐ ☐ inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire 10B clearance as required by Health and Safety Code Section August 1, 2023 ☒ 13146.1(a) and (b); ☐ ☐ August 14, 2024 (c) local health officer, inspection in accordance with 11B Health and Safety Code Section 101045; Environmental Health August 9, 2023 August 22, 2024 Medical August 22, 2024 July 9, 2025 ☒ ☐ ☐ Mental Health August 22, 2024 July 7, 2025 Nutritional Health May 2, 2024 March 6, 2025 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7285 Madera CAMP CI PRO 25-26 Page 1 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) county superintendent of schools on the adequacy of 12B educational services and facilities as required in Section June 21, 2024 1370; ☒ June 16, 2025 ☐ ☐ (e) juvenile court as required by Section 209 of the 13B Welfare and Institutions Code; and, June 18, 2025 ☒ ☐ ☐ The Honorable Timothy Kams completed the Inspection. (f) the Juvenile Justice Commission as required by 14B Section 229 of the Welfare and Institutions Code or June 24, 2024 ☒ Probation Commission as required by Section 240 of the ☐ ☐ April 1, 2025 Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS 15B N.01.01.02 Chief Probation Officer is the Note: Compliance with this section is determined by Facility Administrator. receipt of the Chief Probation Officer’s certification letter M.01.01.03 Deputy Chief Probation Officer confirming that all elements of regulation are met. oversees the detention facility. C.01.00.00 General Personnel Policies (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, The elements of this regulation are director or facility manager in charge of its program and addressed in a memorandum completed by employees. Such superintendent, director, facility Chief Probation Officer Chris Childers dated manager and other employees of the facility shall be February 18, 2025. appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess N.01.10.00 Peace Officer Powers and Duties ☒ knowledge, skills and abilities appropriate to their job ☐ ☐ N.01.11.00 Employee Responsibilities classification and duties in accordance with applicable C.01.19.02 Minimum Requirements civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ C.01.19.02 Minimum Requirements ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board ☒ C.01.20.09 ☐ ☐ pursuant to Section 6035 of the Penal Code; and N.01.11.00 (4) conduct a criminal records review, on each new employee, and psychological examination in ☒ C.01.19.02 Minimum Requirements accordance with Section 1031 of the Government ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the N.01.20.00 facility, shall have such clearance and qualifications as ☒ may be required by law, and their presence at the facility ☐ ☐ shall be subject to the approval and control of the facility manager. 7285 Madera CAMP CI PRO 25-26 Page 2 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING U.01.06.06 Each juvenile facility shall: U.01.07.01 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility is currently staffed with 27 Youth programming, to provide for safety and security of youth Corrections Officers (YCO) I/II/III’s and four and staff, and meet established standards and Youth Corrections Supervisors, each regulations; working 12-hour shifts. There are NO vacancies. The agency continues to have a Lieutenant position to assist the Deputy Chief Probation Officer in administrative ☒ ☐ ☐ functions. There are 10 extra-help staff (four vacant) to provide relief for call-offs, training, and vacations. The YCOs are assigned a 7am – 7 pm shift, a 7 pm – 7 am shift or a program shift from 9 am – 9 pm. The program shift allows for coverage during the evening programming until bedtime, providing additional coverage during those core times. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent The facility has an afternoon swing shift to exigent circumstances; ☒ provide adequate supervision and ☐ ☐ programming. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; O.01.08.03 ☒ There are four full-time ☐ ☐ sergeants/supervisors and one lieutenant who oversee facility operations each shift. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has U.01.07.07 completed the Juvenile Corrections Officer Core Course U.01.07.08 and PC 832 training; ☒ The supervisors and lieutenant are on duty ☐ ☐ every shift and not included in the staff ratio. If a supervisor calls off, the position may be filled by a YCO Corporal. (e) have at least one staff member present on each living unit whenever there are youth in the living unit; U.01.06.05 ☒ ☐ ☐ U.01.07.09 (f) have sufficient food service personnel relative to the number and security of living units, including staff qualified Food services are provided by Aramark via and available to: plan menus meeting nutritional the Madera County Jail which is adjacent to requirements of youth; provide kitchen supervision; direct the facility. Juvenile staff pick up the carts ☒ food preparation and servings; conduct related training ☐ ☐ and transport them to each living unit for programs for culinary staff; and maintain necessary meal service. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7285 Madera CAMP CI PRO 25-26 Page 3 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, U.01.07.00 transportation, control room, facility security and other M.01.10.72 support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be Administrative staff and agency partner staff diverted from supervising youth; and, are not responsible for youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to U.01.07.04 temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls This facility is not a Juvenile Hall. (A) during the hours that youth are awake, one ☐ ☒ wide-awake youth supervision staff member on ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☒ youth supervision staff member on duty for each 30 ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☒ arrangement has been made for backup support ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☒ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a Special Purpose Juvenile ☒ awake youth supervision staff member on duty for ☐ ☐ Hall. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. 7285 Madera CAMP CI PRO 25-26 Page 4 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one U.01.07.04 wide-awake youth supervision staff member on duty for each 15 youth in the camp population; ☒ ☐ On the day of the inspection, there were ☐ eight male youth in the Correctional Academy Program. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake U.01.07.04 ☒ ☐ youth supervision staff member on duty for each 30 ☐ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the U.01.07.03 number of youth in residence, unless ☒ ☐ arrangements have been made for backup support ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ U.01.07.03 ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be M.01.10.72 given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ Facility supervisors are not included in the ☐ function of the camp in determining the level of youth supervision ratios. supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of M.01.10.72 personnel, academic or trade instruction, clerical, ☒ ☐ farm, forestry, kitchen or maintenance shall not be ☐ Only Youth Corrections Officers supervise classified as youth supervision staff positions. youth. 7285 Madera CAMP CI PRO 25-26 Page 5 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING N.01.18.03 (a) Prior to assuming any responsibilities each youth The agency has a comprehensive Orientation supervision staff member shall be properly oriented to and Training process for new staff which their duties, including: exceeds regulation. We reviewed new staff (1) youth supervision duties; Checklists which requires the trainer and the trainee to initial comprehension of each element of all training areas. ☒ ☐ ☐ The agency has a regiment of 120 hours of training for new staff; 40 hours during waking hours, 40 hours during sleeping hours (including evening programming), and 40 hours of facility specific training. Prior to sole supervision all staff must compete YCO Core Training. Currently, one staff is in Core training in Fresno and all remaining are Core trained. (2) scope of decisions they shall make; ☒ N.01.18.03 ☐ ☐ (3) the identity of their supervisor; ☒ N.01.18.03 ☐ ☐ (4) the identity of persons who are responsible to them; ☒ N.01.18.03 ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and ☒ N.01.18.03 ☐ ☐ (6) ethical responsibilities. ☒ N.01.18.03 ☐ ☐ (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff member shall N.01.18.04 receive a minimum of 40 hours of facility-specific N.01.18.04-1 orientation, including: N.01.19.04 Extra Help Orientation (1) individual and group supervision techniques; The agency and regulation require a minimum of 40-hours for Orientation with a ☒ ☐ ☐ Field Training Officer (FTO) to ensure new staff understand their role, responsibilities, and expectations. In reality, new staff spend 80-96 hours in the unit with the FTO with the remaining facility specific training completed administratively. (2) regulations and policies relating to discipline and rights of youth pursuant to law and the provisions of ☒ N.01.18.04-2 ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ N.01.18.04-3 ☐ ☐ 7285 Madera CAMP CI PRO 25-26 Page 6 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) suicide prevention and response to suicide ☒ N.01.18.04-4 attempts ☐ ☐ (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ N.01.18.04-5 ☐ ☐ physical restraints; (6) review of policies and procedures referencing ☒ N.01.18.04-6 trauma and trauma-informed approaches; ☐ ☐ (7) procedures to follow in the event of emergencies; ☒ N.01.18.04-7 ☐ ☐ (8) routine security measures, including facility ☒ N.01.18.04-8 perimeter and grounds; ☐ ☐ (9) crisis intervention and mental health referrals to ☒ N.01.18.04-9 mental health services; ☐ ☐ (10) documentation; and ☒ N.01.18.04-10 ☐ ☐ (11) fire/life safety training ☒ N.01.18.04-7 ☐ ☐ (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully N.01.18.05 complete the requirements of the Juvenile Corrections N.01.08.09 Specific to regulation. Officer Core Course pursuant to Penal Code Section ☒ 6035. ☐ ☐ All permanent staff (with the exception of one completing Core while we were on site) and six extra help staff are core-trained. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training ☒ N.01.18.05 ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY O.01.08.03 Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times All but one youth supervision staff are core who meets the training standards established by the ☒ ☐ ☐ trained (but currently in Core). There are no Board for general fire and life safety which relate vacant positions. There is always a cored specifically to the facility. staff on duty. 7285 Madera CAMP CI PRO 25-26 Page 7 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1324 POLICY AND PROCEDURES MANUAL M.01.02.08 Manual Availability All facility administrators shall develop, publish, and M.01.02.09 Manual Review Bi-annually implement a manual of written policies and procedures that address, at a minimum, all regulations that are The Juvenile Detention Operations Policy applicable to the facility. Such a manual shall be made Manual is reviewed regularly based on available to all employees, reviewed by all employees, agency updates. Deputy Chief Probation and shall be administratively reviewed at a minimum ☒ ☐ ☐ Officer Sandra Mendez completed a memo every two years, and updated, as necessary. Those articulating the fluid process and continuous records relating to the standards and requirements set review on July 16, 2025. The agency is forth in these regulations shall be accessible to the Board planning to move to Lexipol for the Policy and on request. Procedure Manual, which continues to be in The manual shall include: progress at the time of the inspection. (a) table of organization, including channels of communications and a description of job classifications; N.01.01.07 Chain of Command N.01.02.00 Juvenile Detention Officer Supervisor Responsibilities ☒ N.01.03.00 Juvenile Detention Officer III ☐ ☐ Responsibilities N.01.08.00 Juvenile Detention Officer Responsibilities (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile A.02.01.00 Legal Mandates Justice/Delinquency Prevention Commission or C.02.10.00 Relationships with Stakeholders Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility Chapter N outlines the relationships with the programs; Court, JJC, and ancillary personnel. (c) responsibilities of all employees; Chapter N Personnel Administration This chapter outlines the positions and ☒ ☐ ☐ responsibilities of Youth Supervision staff at the facility, including contract and ancillary staff. (d) initial orientation and training program for employees; N.01.18.04 ☒ The facility has a comprehensive Field ☐ ☐ Training Officer Orientation for new staff, including all aspects of the position of YCO. (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract N.01.20.01 Contract and Ancillary Personnel employees, school, mental/behavioral health and medical staff, program providers and volunteers; ☒ All agency partners and volunteers complete ☐ ☐ an orientation of the facility and expectations of their relationships with youth and staff. 7285 Madera CAMP CI PRO 25-26 Page 8 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) maintenance of record-keeping, statistics and communication system to ensure: N.01.09.03 Responsibilities of Administrative (1) efficient operation of the juvenile facility; Assistant and Program Assistant C.02.00.00 Probation Employee Responsibilities W.04.00.04 ☒ ☐ ☐ The agency reports data to the Board of State and Community Corrections (BSCC) and regularly communicates with allied partners to ensure youth are provided all required T15 and legislative requirements. (2) legal and proper care of youth; ☒ W.04.00.05 ☐ ☐ C.02.00.00 (3) maintenance of individual youth's records; ☒ ☐ ☐ X.01.07.00 (4) supply of information to the juvenile court and ☒ C.02.00.00 those authorized by the court or by the law; and, ☐ ☐ C.02.00.00 (5) release of information regarding youth. ☒ ☐ ☐ X.01.07.00 (g) ethical responsibilities; ☒ W.04.00.00 Peace Officer Cannon of Ethics ☐ ☐ N.01.18.04 Staff Training Policy Guidelines (h) trauma-informed approaches; ☒ P.01.00.03 Emotional Care and Crisis ☐ ☐ Intervention (i) culturally responsive approaches; ☒ N.01.18.04 Staff Training Policy Guidelines ☐ ☐ (j) gender responsive approaches; ☒ N.01.18.04 Staff Training Policy Guidelines ☐ ☐ (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access to N.01.18.05 Anti-Discrimination and all available services, placement, care, treatment, and Harassment Training for staff benefits, and provides that no person shall be subject to S.01.00.16 Non-Discrimination Policy discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and weapons ☒ R.01.07.09 ☐ ☐ and ammunition, where applicable; 7285 Madera CAMP CI PRO 25-26 Page 9 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; ☒ N.01.09.07 Administrative Assistant Duties ☐ ☐ and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. A.1.00.00 PREA Policy The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN O.01.08.02 Fire Suppression The facility administrator shall consult with the local fire U.01.07.07 Fire Safety Plan department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ U.01.11.01 Fire Prevention Plan which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; O.01.08.04 N.01.05.03 The safety officer for the facility provides a monthly fire and life safety inspection report to the Deputy Chief Probation Officer (DCPO) no later than the 10th day of each month. There is one comprehensive monthly inspection for Juvenile Hall, the Correctional Academy and SYTF as they are operational ☒ units in the same building. ☐ ☐ We reviewed monthly inspection reports for 2025 and found them to be inclusive of the elements required by regulation. The documentation is specific to the needs of the facility and provided to the Deputy Chief for review. Any areas which need to be addressed are handled immediately and corrected by Madera County Youth Corrections Center Maintenance staff. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); O.01.08.05 Fire Inspections ☒ ☐ ☐ The most recent fire inspection was August 14, 2024. (d) an evacuation plan; ☒ O.01.08.05 Evacuation Plan ☐ ☐ 7285 Madera CAMP CI PRO 25-26 Page 10 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) documented fire drills not less than quarterly; N.01.05.05 The above policy stipulates Fire Drills will occur at a minimum every January, April, July, and October, essentially every quarter as required by regulation. ☒ ☐ ☐ We reviewed the January and April Fire Drills for 2025 and found them inclusive of all required elements: the date/time and shift, all staff, agency partners, and youth participating, as well as comments about the drill and an evaluation of the success of the drill. (f) a written plan for the emergency housing of youth in the case of fire; and, O.01.08.17 ☒ We reviewed a memo outlining expectations ☐ ☐ for this regulation and the relocation of youth to regional bordering facilities if necessary. (g) development of a fire suppression pre-plan in cooperation with the local fire department. O.01.08.21 Madera County Fire Pre-Plan ☒ ☐ ☐ A memo outlining the Fire Suppression Pre- Plan was completed on July 2, 2025. 1326 SECURITY REVIEW N.01.05.07 Each facility administrator shall develop policies and procedures to annually review, evaluate, and document The assigned Safety Officer completes an security of the facility. The review and evaluation shall Annual Review of Security and Safety include internal and external security, including, but not Measures for the DCPO. limited to, key control, equipment, and staff training. ☒ ☐ ☐ Assistant Chief Probation Officer Pantoja completed a Security Review Memo dated February 12, 2025, outlining security practices within the facility that address each point in regulation for the preceding Calendar year, 2024. 1327 EMERGENCY PROCEDURES 0B O.01.00.00 Emergency Procedures The facility administrator shall develop facility-specific O.01.06.00 Escape policies and procedures for emergencies that shall O.01.10.00 Hostages include, but not be limited to: O.01.11.00 Internal Disturbances (a) escape, disturbances, and the taking of hostages; ACPO Pantoja completed a memo dated ☒ February 12, 2025, evaluating a review of all ☐ ☐ Emergency Procedures and actions. Additionally, we were provided signed staff acknowledgements regarding JDOPS (Facility Emergency Procedures) for 2024 to review. The agency does this at the end of the calendar year. 7285 Madera CAMP CI PRO 25-26 Page 11 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 O.01.04.00 Bomb Threat O.01.06.00 External Disturbances (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ O.01.11.00 Civil Disturbance O.01.17.00 Active Shooter or Terrorist Threat O.01.05.00 Earthquake (c) fire and natural disasters; ☒ ☐ ☐ O.01.06.00 Fire Emergencies (d) periodic testing of emergency equipment; ☒ N.01.05.03 ☐ ☐ (e) emergency evacuation of the facility; and ☒ O.01.02.02 Narrative ☐ ☐ N.01.18.05 O.01.00.03 All youth supervision staff are required to (f) a program to provide all youth supervision staff with read the emergency procedures each year ☒ an annual review of emergency procedures. ☐ ☐ and confirm they have done so with a signed acknowledgement to the assigned safety officer. Our review confirmed the two-hour training last occurred in July and August 2024. 7285 Madera CAMP CI PRO 25-26 Page 12 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS 1B U.01.01.06 The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed safety checks for the months of observation of youth at a minimum of every 15 minutes, January, March and May 2025. Most checks at random or varied intervals during hours when youth were between the eight and 14 minutes. are asleep or when youth are in their rooms, confined in There were 71,090 checks completed in holding cells or confined to their bed in a dormitory. January, with a 99.77% on-time percentage, Supervision is not replaced, but may be supplemented 81,862 checks in March with a 99.62% on- by, an audio/visual electronic surveillance system time rate and 82,463 checks in May with an designed to detect overt, aggressive or assaultive on-time percentage of 99.66%. Late checks behavior and to summon aid in emergencies. All safety are audited/reviewed via camera. We noted checks shall be documented with the actual time the the new Guardian system had some glitches check is completed. and the movement of youth out of 2B for sleeping into other units resulted in some ☒ failures to log out of 2B systems resulting in ☐ ☐ the appearance of a late check. Supervising JCOs audit the checks by comparing the electronic card scan check against the log and video. The checks reveal the date, time and who completed the check to assure accurate accountability for the person doing the check. We found noted conversations and documentation of the actual late checks with the YCO staff. Overall, staff are successful in completing the checks and are held accountable for any missed check. 7285 Madera CAMP CI PRO 25-26 Page 13 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN 2B P.01.00.00 Emotional Care and Crisis The facility administrator, in collaboration with the Intervention healthcare and behavioral/mental health administrators, P.01.03.01 Suicide Prevention Policy shall plan and implement written policies and Y.01.27.01 Wellpath Policy Reference procedures which delineate a Suicide Prevention Plan. Wellpath 2.05 Suicide Prevention Policy The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses The facility uses an intake screening tool to shall be respectful and in the least invasive manner identify youth at risk of suicide during the consistent with the level of suicide risk. The plan shall admission process. A directive policy include the following elements: provides clear and concise procedures to follow when any youth is at risk via an assessment, exhibits suicidal ideation behaviors, or demonstrates active self-harm. There have been no suicide incidents ☒ ☐ involving Correctional Academy youth in ☐ 2025, only one incident involving a detention youth. We reviewed the incident reports, safety checks, logs, and Behavioral Health comments, finding all partners acted within policy and regulation. The Safety Assessment was completed with referrals to medical and mental health immediately. The youth were placed on a special watch in their room until evaluations were completed and removal from the status was articulated by the Madera County Behavioral Health Clinician. Both medical and Behavioral Health partners are responsive to crisis and complete immediate or requested mental health assessments. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training N.01.18.05 Annual Training including Suicide and the Juvenile Corrections Officer Core Course. Prevention P.01.03.03 B Suicide Prevention Training ☒ ☐ ☐ The last six-hour training occurred on July 30 and August 6, 2024. (b) Screening, Identification Assessment and Precautionary Protocols P.01.03.03 A Identification (1) All youth shall be screened for risk of suicide at ☒ P.01.03.03 A, 1 Screening ☐ ☐ intake and as needed during detention. P.01.03.03 C Assessment (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk ☒ P.01.03.03 B Training ☐ ☐ of suicide. 7285 Madera CAMP CI PRO 25-26 Page 14 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) All youth who have been identified during the intake screening process to be at risk of suicide shall P.01.03.03 C, 1 Referral to BH/MH be referred to behavioral/mental health staff for a P.01.03.03 D Referral to Wellpath suicide risk assessment. When the Wellpath contracted Madera ☒ County Behavior Health Clinician is not on ☐ ☐ site, Wellpath Medical staff call for a crisis specialist from the jail to do the Clinical Assessments if a youth exhibits suicidal behaviors. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the P.01.03.03 D, 1 behavioral/mental health assessment. This policy lists precautions to ensure safety while pending the assessment. Youth are ☒ ☐ ☐ placed on constant visual observation, either in the safety cell or their own room, pending evaluation and a review of the circumstances upon admission. (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ P.01.03.03 D Referral to Wellpath ☐ ☐ (d) Procedures for monitoring of youth identified at risk for suicide. ☒ P.01.03.03 D, 1 and 2 ☐ ☐ (e) Safety Interventions (1) Procedures to address intervention protocols for P.01.03.03 F Interventions youth identified at risk for suicide which may P.01.03.03 D, 1 include, but are not limited to: ☒ (A) Housing consideration ☐ ☐ Youth are on constant visual observation while on suicide watch, either in the safety cell or their own room. (B) Treatment strategies including trauma- informed approaches ☒ P.01.03.03 D, 1 ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal behaviors. ☒ P.01.03.03 D, 1 ☐ ☐ (f) Communication (1) The intake process shall include communication P.01.03.03 G Communication with the arresting officer and family guardians regarding the youth’s past or present suicidal Staff communicate with the arresting agency ideations, behaviors or attempts. and parents when detention occurs, asking questions relating to any prior or existing mental health or suicide related behaviors. ☒ ☐ ☐ We noted documentation of this was not part of the Explorer System but a matter of practice. We suggested this be added, and while on site, the IT Division added this component to provide proof of practice. 7285 Madera CAMP CI PRO 25-26 Page 15 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information sharing about youth at risk for suicide with youth P.01.03.03 G supervision, healthcare, and behavioral/mental health staff. The facility has monthly Treatment Team Meetings and a process in place to communicate necessary information. Special critical care meetings are established for ☒ ☐ ☐ youth in crisis and follow-up services. The relationship between Wellpath Medical staff and the MCBH Clinician is seamless, with daily communications among these partners and facility staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts P.01.03.03 G, 1 (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ P.01.02.16 ☐ ☐ (3) Process for a debriefing event with affected youth. ☒ P.01.02.16 ☐ ☐ (h) Documentation (1) Documentation processes shall be developed to ☒ P.01.02.16 ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services P.01.01.01 and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the Youth participate in all aspects of youth or security of the facility. Any deprivation of programming while on any safety or suicide programs, services or activities for youth at risk of status, unless having them participate poses ☒ suicide shall be documented and approved by the facility ☐ ☐ a medical, mental health, or safety risk. If this manager. were to occur, we indicated that very specific documentation would need to articulate reasons why a youth would not participate in the activity. 1340 REPORTING OF LEGAL ACTIONS X.01.03.01 Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ There are no pending legal actions at the of confinement, filed against persons or legal entities facility. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED O.01.09.08 O.01.15.04 Emergency Notification Policy - (1) Death of a Youth. Death (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ The Chief Probation Officer designates responsibility of notification to the court and procedures in the event of the death of a youth while parent or legal guardian to the DCPO or detained, which include notifications to necessary Lieutenant at the YCC. parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7285 Madera CAMP CI PRO 25-26 Page 16 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The health administrator, in cooperation with the facility administrator, shall develop written policies O.01.09.11 and procedures to assure there is a medical and X.01.04.00, C operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the O.01.09.09 Attorney General under Government Code Section ☒ X.01.04.00, A ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 O.01.09.10 calendar days inspect and evaluate the juvenile X.01.04.00, B facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with the O.01.15.03 Emergency Notification Policy – health administrator, shall develop written policies Serious Illness, Injury or Accident and procedures for the notification to necessary ☒ parties, which may include the Juvenile Court, the ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 8B X.01.05.01 Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ The agency reports population information to days after the end of each reporting period, in a format ☐ ☐ BSCC in the format of the Juvenile Detention to be provided by the Board. Profile Survey. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) X.01.06.01 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ The agency has not reached capacity this fifteen (15) calendar days in a month, the facility cycle. administrator shall provide a crowding report to the Board in a format provided by the Board. 7285 Madera CAMP CI PRO 25-26 Page 17 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES S.01.00.04 The facility administrator shall develop and implement written policies and procedures for admittance of youth At admission, the assigned intake staff are that emphasize respectful and humane engagement responsible for facilitating a series of with youth, and reflect that the admission process may assessments and questionnaires, including a be traumatic to youth who may have already checklist of admission responsibilities, which experienced trauma. Policies shall be trauma-informed, assist in determining the needs and risks a culturally relevant, and responsive to the language and youth may pose once detained. The literacy needs of youth. In addition to the requirements screenings address medical or mental health of Sections 1324 and 1430 of these regulations: conditions, suicidal thoughts or tendencies, gender specific issues that would require specialized screening and documentation, as well as referrals to medical or behavioral health. There are seven pages of criteria ☒ ☐ ☐ addressed in the assessment. A youth’s classification is based on the information articulated during the intake process. We reviewed the process of admission, completed checklists, and intake questionnaires, which assist in detention decisions and facility placement. The Caseload Explore case management system has tabs to document all agency steps required, which we were given access to for a number of youth admissions. The process is comprehensive and meets all components required by regulation and policy. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of S.01.01.04 ☒ admittance in accordance with the provisions of ☐ ☐ Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ S.01.01.11 ☐ ☐ (3) Documented secure storage of personal ☒ S.01.03.00 Storage of Personal Property belongings; ☐ ☐ (4) Offer of food upon arrival; ☒ S.01.01.11 ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ S.01.00.04 ☐ ☐ disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, ☒ S.01.00.04 ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are S.01.00.15 suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, 7285 Madera CAMP CI PRO 25-26 Page 18 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (8) Procedures consistent with Section 1352.5. ☒ V.01.00.13 ☐ ☐ (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive S.01.00.10, .13 and .14 environment. ☒ The policy and procedure manual articulates ☐ ☐ clear criteria for admission of any youth into the facility. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that S.01.00.17 advise the youth of the estimated length of stay, inform them of program guidelines and provide written Post-disposition youth are advised of their screening criteria for inclusion and exclusion from the release date after the commitment program. ☒ orientation. ☐ ☐ During our interviews with youth in each program, they were able to articulate their release date or next court date. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length ☒ S.01.01.08 ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE S.01.01.07 P.01.03.03, A-a The facility administrator shall develop and implement written policies and procedures to reduce the risk of YCC staff facilitate the Sex Offender Gender sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ Identity Expression (SOGIE) Assessment, facility staff to assess each youth within 72 hours of which provides facility staff with the tools for admission based on the following information: classification and housing of youth at risk of (a) Prior sexual victimization or abusiveness; being victimized or victimizing others. (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, P.01.03.03, A-b ☒ queer or intersex, and whether the youth may, therefore, ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ P.01.03.03, A-c ☐ ☐ (d) Age; ☒ P.01.03.03, A-d ☐ ☐ (e) Level of emotional and cognitive development; ☒ P.01.03.03, A-e ☐ ☐ (f) Physical size and stature; ☒ P.01.03.03, A-f ☐ ☐ (g) Mental illness or mental disabilities; ☒ P.01.03.03, A-g ☐ ☐ 7285 Madera CAMP CI PRO 25-26 Page 19 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Intellectual or developmental disabilities; ☒ P.01.03.03, A-h ☐ ☐ (i) Physical disabilities; ☒ P.01.03.03, A-i ☐ ☐ (j) The youth’s perception of vulnerability; and, ☒ P.01.03.03, A-j ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for P.01.03.03, A-k ☒ supervision, additional safety precautions, or separation ☐ ☐ from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance P.01.03.03, A-Narrative process, medical and behavioral health screenings; ☒ during classification assessments; and by reviewing ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the P.01.03.03, A facility relative to responses received pursuant to this ☒ assessment in order to ensure that sensitive information ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES S.01.07.00 The facility administrator shall develop and implement written policies and procedures for release of youth from Youth brought to the facility and not detained custody which provide for: are released to the responsible adult with information gathered via the arresting officer, the youth and confirmation of the parent or guardian. If detained, all youth in custody at the Youth Correctional Center participate in Treatment Team meetings during their stay to facilitate re-entry and transition opportunities in the community. We continue to encourage the youth’s assigned DPO to be involved in this process ☒ to bridge the transition and provide ☐ ☐ expectations to the youth and family of the terms and conditions of release. The Transition Case Plan outlines probation responsibilities, but we found a lack of consistency and support on the Field side to ensure the DPOs are involved in this process, creating frustration for agency partners and staff. Youth being released from the Correctional Academy are eligible for furlough and have frequent transitional planning meetings to ensure a seamless re-entry into the community. 7285 Madera CAMP CI PRO 25-26 Page 20 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 S.01.07.04 (a) verification of identity/release papers; ☒ ☐ ☐ S.01.07.11 (b) return of personal clothing and valuables; ☒ S.01.07.07 ☐ ☐ S.01.07.06 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ S.01.07.11 (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ S.01.07.15 ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ S.01.07.15 ☐ ☐ (f) notification of facility mental health personnel. ☒ S.01.07.15 ☐ ☐ The facility administrator shall develop and implement policies and procedures for post-disposition youth to T.01.03.26 coordinate the provision of transitional and reentry T.01.15.04 services including, but not limited to, medical and ☒ behavioral health, education, probation supervision and ☐ ☐ The above policy sections include transition community-based services. and re-entry services for youth as they exit the facility. The facility administrator shall develop and implement written policies and procedures for the furlough of youth S.01.08.00 Transitional Release Program from custody. Furlough or home passes apply to ☒ Correctional Academy and MERCY Youth. ☐ ☐ Occasionally, Detention youth given days in Juvenile Hall (JH) are eligible for an early release to a Home Supervision program. 7285 Madera CAMP CI PRO 25-26 Page 21 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352 CLASSIFICATION V.01.00.00 The facility administrator shall develop and implement written policies and procedures on classification of youth The facility has a classification system that for the purpose of determining housing placement in the provides for youth placement, supervision, facility. and programming. Correctional Academy Such procedures shall: youth occupy Unit 1A. A youth’s classification is or can be modified to allow for the safety and security of the facility while promoting inclusion in all aspects of their day. The Sergeant/Supervisor reviews the classification each week to ☒ ensure a youth has the most opportunities in ☐ ☐ the program. We reviewed 10 Correctional Academy Classification packets outlining the process for initial decisions and reviews. The facility's operational practices relating to initial and ongoing classification decisions by staff or agency partner recommendation are well documented in the case management system. Facility policy and procedures are clear. The information we reviewed was compliant with both. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the appropriate, V.01.00.01 least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; V.01.00.04 (Populations) The occupied units in the facility (1A/B and 2A/B) are physically separated into four units consisting of 15 single-occupancy rooms each. The agency is developing a project in ☒ ☐ ☐ the 3A/B units to allow long-term youth opportunities in a more relaxed environment, to include exercise equipment, 90” TVs, games, and an area where they can prepare snacks. This would be for day use and not for sleeping. (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall V.01.00.04 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; 7285 Madera CAMP CI PRO 25-26 Page 22 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the V.01.00.01 youth's behavior while in custody; and, V.01.00.05 ☒ ☐ ☐ The facility completes and documents weekly classification reviews. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single V.01.00.04 occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, ☒ gender identity, gender expression, mental or physical ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or V.01.00.04 ☒ status as an indicator of likelihood of being sexually ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 3B V.01.00.13 The facility administrator shall develop written policies and procedures ensuring respectful and equitable The facility utilizes a screening tool during the treatment of transgender and intersex youth. intake process to determine a youth’s gender The policies shall provide that: identity and implements appropriate ☒ classification decisions on the housing, ☐ ☐ gender pronouns, and searching of transgender or intersex youth. At any time, a youth may request a change in their gender identity, prompting completion of a new questionnaire. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s V.01.00.13, E-a preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ gang or slang names or names that otherwise ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender V.01.00.13, E-b identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their V.01.00.13, E-c safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7285 Madera CAMP CI PRO 25-26 Page 23 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and V.01.00.13, E-d ☒ behavioral health providers qualified to provide care and ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, V.01.00.13, E-e facility staff shall make every effort to ensure the safety ☒ and privacy of transgender and intersex youth when the ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s U.01.04.04 anatomical sex. Whenever feasible, the facility shall ☒ respect the youth’s preference regarding the gender of ☐ ☐ The facility’s strip search policy is specific to the staff member who conducts any search of the youth. the requirements in the regulation. 1353 ORIENTATION S.01.05.03 The facility administrator shall develop and implement written policies and procedures to orient a youth prior to The Orientation Handbook at admission placement in a living area. Both written and verbal includes all required elements of the information shall be provided and supplemented with regulation. Youth are required to sign that video orientation if feasible. Provision shall be made to they understand the expectations in the provide accessible orientation information to all detained handbook and are encouraged to ask any youth including those with disabilities, limited literacy, or questions about the process. English language learners. Orientation shall include information that addresses: Youth continue to receive a “Wellness Packet” at admission, in collaboration with Madera County Behavioral Health, which provides youth with a stress reducer “brain” pencil with lined paper, information on trauma and who to contact if feeling stressed while ☒ ☐ ☐ detained, and the ability to color drawings in the packet. This has been shown to be beneficial to all youth based on the trauma and stress when detained. The youth have the orientation information on their tablets and sign the last page as proof of practice that they understand the elements within. Correctional Academy youth receive an Orientation into the Program and a CA Handbook, outlining expectations and movement through the different phases of the program. (a) facility rules including contraband and searches and disciplinary procedures; ☒ S.01.05.03, A ☐ ☐ (b) facility’s system of positive behavior interventions and supports, including behavior expectations, S.01.05.03, B incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; 7285 Madera CAMP CI PRO 25-26 Page 24 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment S.01.05.03, C ☒ and how to report incidents or suspicions of sexual ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; ☒ S.01.05.03, D ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free S.01.05.03, E ☒ of retaliation for reporting a grievance, and the name of ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court ☒ S.01.05.03, F process; ☐ ☐ (g) access to routine and emergency health and mental ☒ S.01.05.03, G health care; ☐ ☐ (h) access to education, religious services, and ☒ S.01.05.03, H recreational activities; ☐ ☐ (i) housing assignments; ☒ S.01.05.03, I ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ S.01.05.03, J ☐ ☐ (k) rules and access to correspondence, visits and telephone use; ☒ S.01.05.03, K ☐ ☐ (l) availability of reading materials, programming, and other activities; ☒ S.01.05.03, L ☐ ☐ (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; ☒ S.01.05.03, M ☐ ☐ (n) immigration legal services; ☒ S.01.05.03, N ☐ ☐ (o) emergencies including evacuation procedures; ☒ S.01.05.03, O ☐ ☐ (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by ☒ S.01.05.03, P ☐ ☐ other youth and staff; (q) availability of services and programs in a language other than English if appropriate; ☒ S.01.05.03, Q ☐ ☐ (r) the process for requesting different housing, education, programming and work assignments; ☒ S.01.05.03, R ☐ ☐ 7285 Madera CAMP CI PRO 25-26 Page 25 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that S.01.05.03, S at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. S.01.05.03, T ☒ ☐ ☐ Youth have access to T15 on their Edovo Tablet. 1354 SEPARATION V.01.02.00 The facility administrator shall develop and implement written policies and procedures that address: The agency has a separation status, including a youth sitting away from the group in a chair outside their room or at a table in the unit. In terms of self-separation, the facility had 109 incidents of youth requesting to go to their rooms for the month of June and up to July 21, 2025. The agency just developed a system to track ☒ ☐ ☐ these in their Explorer CMS and pulled the most recent for our review. Separation in the unit is used as a tool for youth exhibiting behavior issues before they escalate. Because the agency uses Loss of Privilege (LOP) for rule violations, sometimes separated status is part of the LOP sanction. We also noted youth are returned to program from Room Confinement (RC) to a separated status as part of the integration process. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, V.01.02.03 ☒ assaultive behavior, disciplinary consequences and ☐ ☐ protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ V.01.02.04 ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when necessary to V.01.02.05 ☒ accomplish the objective of separation. ☐ ☐ V.01.02.07 (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. V.01.02.07, a-j The facility has an area in each living unit which allows youth on modified program or ☒ ☐ ☐ LOP to remain out of their room during regular programming and rec time for limited periods in the evening before posted bedtimes. 7285 Madera CAMP CI PRO 25-26 Page 26 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and V.01.02.09 ☒ Institutions Code Section 208.3 and Section 1354.5 of ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains V.01.02.08 necessary. ☒ ☐ ☐ The agency policy requires a review of separated youth every shift. 1354.5 ROOM CONFINEMENT 4B V.01.03.00 Room Confinement (a) The facility administrator shall develop and implement written policies and procedures addressing The Room Confinement (RC) policy is the confinement of youth in their room that are consistent compliant with regulation and operational with Welfare and Institutions Code Section 208.3. The requirements in policy. There were three placement of a youth in room confinement shall be incidents involving room confinement for accomplished in accordance with the following Correctional Academy youth, two assaults guidelines: and one aggressive and defiant behavior. Each involved safety and security related behaviors and removal of youth until the ☒ ☐ ☐ incident no longer presented a risk or threatening conduct. The documentation in the Caseload Explorer system prompts staff to continue attempts to return the youth to normal or limited programming as soon as possible. One youth was on for 17 minutes, another for one hour and 22 minutes and the third was returned to Detention for a new petition. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and V.01.03.03 ☒ exhausted, unless attempting those options poses a ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ V.01.03.05 ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of ☒ V.01.03.06 ☐ ☐ the youth. 7285 Madera CAMP CI PRO 25-26 Page 27 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) A youth may be held up to four hours in room confinement. After the youth has been held in room V.01.03.07 confinement for a period of four hours, staff shall do one or more of the following: Of the five total incidents of RC facility-wide in 2025, none lasted beyond four hours. Reintegration Plans are completed in cases involving RC for more than four hours, including conversations with and ☒ recommendations from Behavioral Health. ☐ ☐ The documentation in the youth’s event history illustrated staff’s efforts to discontinue the RC status at the first safety check. Also noted was that Due Process occurred timely in each incident that involved a major rule violation. (1) Return the youth to general population. ☒ V.01.03.07, 1 ☐ ☐ (2) Consult with mental health or medical staff. ☒ V.01.03.07, 2 ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ V.01.03.07, 3 ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: V.01.03.08 (A) Document the reasons for room confinement V.01.03.08, 1 and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ V.01.03.08, 2 ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ V.01.03.08, 3 ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth V.01.03.09 ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ V.01.03.09 ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ V.01.03.09 ☐ ☐ protections to youth. 7285 Madera CAMP CI PRO 25-26 Page 28 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (8) This section does not apply during an extraordinary emergency circumstance that requires V.01.03.10 a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and V.01.03.11 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7285 Madera CAMP CI PRO 25-26 Page 29 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1355 INSTITUTIONAL ASSESSMENT AND PLAN T.01.15.00 Institution Case Plans The facility administrator shall develop and implement written policies and procedures for assessment and The facility staff and DPOs generate an case planning. Institution Assessment and Case Plan (IAP) upon admission and review the plan or progress every six months or when a significant event occurs with the youth. Ongoing and transition documentation is contained in the Caseload Explore system and is completed timely manner with the assistance of information from Treatment Team meetings. Our review revealed the initial plans were individualized and contained specific information related to the following areas: Medical, Mental Health, Education, Peer Associates, Substance Abuse, Violence and Anger, and Family. The initial assessment provides information as to the specific service available to youth, as well as the initiated programs and status of services provided. ☒ ☐ ☐ The Caseload Explorer system revealed frequent entries regarding youth conduct, including positive comments and summaries of conversations worth noting by staff. The agency has not updated or changed the six-month review, and there is little in procedural direction for updates. The Treatment Team Meetings provide information that is documented, but there is no formal process to review before the operational timeline. We continue to suggest that the agency complete these plans more frequently to assess the youth’s progress and that YCC staff use the information from Treatment Team meetings to more formally update information as to goals and objectives in ongoing and transitional planning. Correctional Academy youth are reviewed frequently for their progress in the program. (a) Assessment: The assessment is based on information collected T.01.15.02 during the admission process with periodic review, which includes the youth's risk factors, needs and strengths Staff utilize the information documented in the ☒ including, but not limited to, identification of substance ☐ ☐ admission screening tools to assist in abuse history, educational, vocational, counseling, developing the IAP. behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth T.01.15.03, 1 ☒ held for at least 30 days or more and created within ☐ ☐ 40 days of admission. 7285 Madera CAMP CI PRO 25-26 Page 30 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) The institutional plan shall include, but not be limited to, written documentation that provides: T.01.15.03, 2 (A) objectives and time frame for the resolution of ☒ T.01.15.03, 2-A ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes a description of program resources needed and T.01.15.03, 2-B ☒ individuals responsible for assuring that the plan ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and T.01.15.03, 3 discussion of the plan with the youth; We suggested that facility staff review and ☒ ☐ ☐ update goals and objectives in the Initial Case Plan more frequently than six months after the initial assessment. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for T.01.15.03, 4 post dispositional youth in accordance with Section 1351; and, Transitional planning is accomplished via ☒ ☐ ☐ Treatment Team meetings, which occur weekly with documented discussions about the plans for release and re-entry. (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed T.01.15.03, 5 with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES T.01.16.00 The facility administrator shall develop and implement T.01.16.03 written policies and procedures ensuring the availability of appropriate counseling and casework services for all The Caseload Explore Case Management youth. Policies and procedures shall ensure: System provides an event designation for the (a) youth will receive assistance with needs or concerns youth’s behavior, activities, programming, that may arise; education milestones, visits, and overall behavior beginning at admission into the facility. ☒ These events are documented when they ☐ ☐ occur, giving the overall picture of the youth's stay while in custody. The information is easily accessible and would enable more frequent case plans. While onsite, we reviewed Treatment Team Meeting notes specific to individual youth discussed during the meeting, which included the Facility Lieutenant, Education, Medical, Mental Health, and Program participants. (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, ☒ T.01.16.04 ☐ ☐ probation officer, or other public official; and, 7285 Madera CAMP CI PRO 25-26 Page 31 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) youth will be provided access to available resources to meet the youth’s needs. ☒ T.01.16.05, A-E ☐ ☐ 1357 USE OF FORCE R.01.06.00 Use of Force The facility administrator, in cooperation with the R.01.06.04, G responsible physician, shall develop and implement written policies and procedures for the use of force, We reviewed four Use of Force (UF) incidents which may include chemical agents. Force shall never for the Correctional Academy, two of which be applied as punishment, discipline, retaliation or involved the use of OC Spray. Each were treatment. documented timely, as well as reviewed and (a) At a minimum, each facility shall develop policies and inclusive of the basic elements required by procedures which: regulation. Policies are compliant and the ☒ practice is in line with policy. There were 43 ☐ ☐ total incidents facility wide. We found staff did a good job of documenting the behaviors leading up the reason force was used and noted support from other staff to assist during the incident. The overall low number of incidents reveals how well staff exhaust efforts by deescalating before the need to use force occurs. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 R.01.06.02 ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define R.01.06.04 I, 1-4 when those force options are appropriate. ☒ Force Options include Command Presence, ☐ ☐ Verbal Force, Chemical Force and Physical Force. (3) describe force options or techniques that are expressly prohibited by the facility. ☒ R.01.01.10 ☐ ☐ (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ R.01.06.04 H, a ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting N.01.08.10 and reporting the use of force, including reporting R.01.06.07 Reporting UF Incidents requirements of management and line staff and procedures for reviewing and tracking use of force YCOs are required to provide an incident incidents by supervisory and or management staff, ☒ report for all UF incidents, including the ☐ ☐ which include procedures for debriefing a particular timeline and efforts to deescalate before the incident with staff and/or youth for the purposes of UF. training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. R.01.06.04 H, a ☒ ☐ ☐ R.01.06.07, C 7285 Madera CAMP CI PRO 25-26 Page 32 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (7) define the role, notification, and follow-up procedures required after use of force incidents for R.01.06.08 ☒ medical, mental health staff and parents or legal ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) R.01.04.04, I ☒ and Welfare and Institutions Code Section 222. ☐ ☐ R.01.06.05 (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: R.01.07.00 Chemical Agents (1) identify who is approved to carry and/or utilize R.01.07.04, A and B chemical agents in the facility and the type, size and ☒ the approved method of deployment for those ☐ ☐ All Permanent YCOs are authorized to carry chemical agents. OC spray because each staff are core trained. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the R.01.07.04, C safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. R.01.07.05, A-G This shall include that youth who have been exposed ☒ to chemical agents shall not be left unattended until ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents R.01.06.08 ☒ involving chemical agents for medical, mental health ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for R.01.07.06, B Incident report which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location We reviewed all five use of OC spray of use, decontamination procedures applied and incidents from 2025 for all three programs, identification of any injuries sustained as a result of two involving Correctional Academy youth. ☒ such use. ☐ ☐ The incident report template in Caseload Explorer prompts all de-escalation information and the circumstances leading up to the use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training R.01.06.05 in use of force and chemical agents when appropriate R.01.06.05, 1 that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions Defensive tactics training is provided to staff that would contraindicate certain types of force; annually. (2) acceptable chemical agents and the methods of application. ☒ R.01.06.05, 2 ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☒ R.01.06.05, 3 ☐ ☐ 7285 Madera CAMP CI PRO 25-26 Page 33 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) instruction on the Constitutional Limitations of Use of Force. ☒ R.01.06.05, 4 ☐ ☐ (5) physical training force options that may require the use of perishable skills. R.01.06.05, 5 ☒ All permanent and core trained staff receive ☐ ☐ eight hours of defensive tactics training annually. (6) timelines the facility uses to define regular training. ☒ R.01.06.05, Narrative ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS R.01.01.00 Use of Restraints The facility administrator, in cooperation with the R.01.01.03 responsible physician and mental health director, shall R.01.02.03 WRAP develop and implement written policies and procedures for the use of restraint devices. Restraint devices include In 2025, the agency has used the WRAP on any devices which immobilize a youth's extremities two occasions, both for youth in detention. and/or prevent the youth from being ambulatory. Prior to that, the WRAP was used once in the 23-24 Cycle. There was also an incident when a detention youth was combative and remained in handcuffs post-incident for approximately 30 minutes. In total, three use of restraints as stated in the regulation ☒ ☐ ☐ occurred in 2025. The facility used the WRAP on one youth who was exceptionally combative (35 minutes) and on another youth for serious self-harm behavior (32 minutes). The incidents were well documented and included responses by agency partners and all elements of regulation. When restraints are used to move a youth to their room, staff use handcuffs. Physical restraints may be used only for those youth who present an immediate danger to themselves or others, R.01.01.05 who exhibit behavior which results in the destruction of R.01.01.06 property, or reveals the intent to cause self-inflicted R.01.02.03, 1 WRAP ☒ physical harm. Physical restraints should be utilized only ☐ ☐ when it appears less restrictive alternatives would be Handcuffs and leg restraints are only used for ineffective in controlling the youth’s behavior. transportation or movement within the facility. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of R.01.01.10 Prohibited devices restraint devices that attach a youth to a wall, floor or other R.01.01.11 and U.01.08.19 Pregnant Youth fixture, including a restraint chair, or through affixing of R.01.02.03, 4 WRAP ☒ hands and feet together behind the back (hogtying) is ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. 7285 Madera CAMP CI PRO 25-26 Page 34 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used R.01.01.03 to restrain youth for movement or transportation within the ☒ facility. Movement within the facility shall be governed by ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager R.01.01.04 Supervisor approval may delegate authority to place a youth in restraints to a R.01.01.07 Retention physician. Reasons for continued retention in restraints R.01.02.03, 1 WRAP shall be reviewed and documented at a minimum of every R.01.02.03, 7 WRAP ☒ hour. ☐ ☐ The last policy designation addresses the retention of the WRAP approved every 30 minutes. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no R.01.01.07 Medical later than two hours from the time of placement. The ☒ R.01.02.03, 5 WRAP ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the R.01.01.07 MH ☒ time of placement, to assess the need for mental health ☐ ☐ R.01.02.03, 9 WRAP treatment. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and R.01.01.09 to ensure the safety and well-being of the youth. R.01.02.03, 6 WRAP ☒ Observations of the youth's behavior and any staff ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: R.01.01.06 ☒ ☐ ☐ (a) documentation of the circumstances leading to an R.01.02.03, 3 WRAP – Justification application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. R.01.01.04 ☒ ☐ ☐ R.01.02.03, 5 WRAP (c) acceptable restraint devices. R.01.01.05 ☒ ☐ ☐ Devices include the use of handcuffs, leg irons, waist chains, and the WRAP. (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ R.01.01.13 (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ R.01.01.12 (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a R.01.01.09 ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. 7285 Madera CAMP CI PRO 25-26 Page 35 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 R.01.01.08 (g) provision for hydration and sanitation needs. ☒ ☐ ☐ R.01.02.03, 8 and 11 WRAP R.01.01.12 (h) exercising of extremities. ☒ ☐ ☐ R.01.02.03, 10 WRAP 1358.5 USE OF RESTRAINT DEVICES FOR 5B MOVEMENT AND TRANSPORTATION WITHIN R.01.01.04, Narrative THE FACILITY. R.01.01.05 The Facility Administrator, in cooperation with the There have been four use of restraint responsible physician and behavioral/mental health incidents to move a youth to their room in director, shall develop and implement written policies 2025, two in detention and 2 in the Correction and procedures for the use of restraint devices when the Academy. purpose is for movement or transportation within the facility that shall include the following: All YCOs are approved to use restraints (a) identification of acceptable restraint devices, staff within the facility for the purposes of this approved to utilize restraint devices and the required regulation as long as they articulate the need training. for application. Our review of incidents revealed that staff made good decisions in this area and did not use mechanical ☒ ☐ ☐ restraints when it could have been clearly justified. This revealed good decision-making on the part of staff during a high-risk incident. While on site, there was a fight between two female youth in the rec yard. We watched the response on video in real time and observed staff move a non-combative youth to her room without restraints while restraints were applied to the combative youth to escort her to her room. Staff were observed trying to talk with the combative youth for several minutes prior to the application of the handcuffs. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ R.01.01.06 (c) an individual assessment of the need to apply restraints for movement or transportation that includes R.01.01.04 consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices R.01.01.06 ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ R.01.01.11 Welfare and Institutions Code Section 222. 7285 Madera CAMP CI PRO 25-26 Page 36 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1359 SAFETY ROOM PROCEDURES R.01.03.03 Safety Room Authorization (a) The facility administrator, and where applicable, in R.01.03.04 Approval cooperation with the responsible physician, shall R.01.03.05 Restrictions develop and implement written policies and procedures governing the use of safety rooms, as described in Title There have been no safety cell placements in 24, Part 2, Section 1230.1.13. The room shall be used 2025. It is the facility administrator’s to hold only those youth who present an immediate preference to keep a youth needing close danger to themselves or others, who exhibit behavior ☒ ☐ ☐ supervision in their own room, which occurred which results in the destruction of property, or reveals one time this year, for a documented suicide the intent to cause self-inflicted physical harm. A safety related watch. The incident involved constant room shall not be used for punishment or discipline, or direct visual observation while in their room, as a substitute for treatment. but this was infrequent as the youth Policies and procedures shall: participated in all aspects of programming during waking hours. (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ R.01.03.06 clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☒ ☐ ☐ R.01.03.04 (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any R.01.03.07 ☒ ☐ ☐ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☒ ☐ ☐ R.01.03.08 (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☒ ☐ ☐ R.01.03.09 daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive R.01.03.10 ☒ ☐ ☐ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: R.01.03.11, 1 (1) safety room shall not be used before other less ☒ ☐ ☐ restrictive options have been attempted and exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ R.01.03.11, 2 staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☒ ☐ ☐ R.01.03.11, 3 youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room R.01.03.04 ☒ ☐ ☐ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☐ ☐ R.01.03.04, a 7285 Madera CAMP CI PRO 25-26 Page 37 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) consult with mental health or medical staff, ☒ ☐ ☐ R.01.03.04, b (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ ☐ ☐ R.01.03.04, c the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized R.01.03.05 plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES U.01.04 The facility administrator shall develop and implement U.01.05 written policies and procedures governing the search of youth, the facility, and visitors. The agency policy includes operational Policies and procedures shall provide that: ☒ ☐ ☐ expectations and procedures for facility, youth, and visitor searches. Unit and room searches are performed regularly to ensure no contraband is in the facility. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ U.01.04.11 staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being U.01.04.11 ☒ ☐ ☐ searched and shall not be conducted for harassment or U.01.04.17 as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. U.01.04.12 The strip search policy clearly identifies necessary regulatory components. There have been two strip searches in 2025, after two sisters were booked and a vape pen was ☒ ☐ ☐ suspected due to the smell emanating from the youth’s room. The strip search results were negative, and the Incident Report noted both youths indicated the pen was flushed in the toilet after staff suspected their possession of contraband. (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ U.01.04.05 (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor when U.01.04.16 there is reasonable suspicion based on specific and ☒ ☐ ☐ articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. ☒ ☐ ☐ U.01.04.10 7285 Madera CAMP CI PRO 25-26 Page 38 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when U.01.05.04 ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE T.01.05.03 The facility administrator shall develop and implement T.01.05.04 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any There have been four formal grievances filed condition of confinement, including but not limited to so far in 2025, one from a Correctional health care services, classification decisions, program Academy youth. By way of process, the participation, telephone, mail or visiting procedures, forms provide clear documentation of each food, clothing, bedding, mistreatment, harassment or step in the process. Policy requires timelines violations of the nondiscrimination policy. There shall be ☒ ☐ ☐ meet regulation which includes a review by no time limit on filing grievances. Policies and the DCPO. We reviewed the grievances and procedures shall include provisions whereby the facility found the agency was timely in their response manager ensures: and communicative with the youth. It should be noted the facility had no grievances filed last cycle, 15 grievances filed in the 20-22 cycle and 121 in the 18-20 cycle. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ T.01.05.06 have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth T.01.05.05 supervision staff working in the facility; ☒ ☐ ☐ There are confidential grievance boxes in each unit, and they are checked once each shift. (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ T.01.05.08 (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances T.01.05.08 ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not T.01.05.09 ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ T.01.05.07 (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ T.01.05.10 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ T.01.05.10 involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer ☒ ☐ ☐ T.01.05.12 time frame. The youth shall be notified of any delay; and, 7285 Madera CAMP CI PRO 25-26 Page 39 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ T.01.05.16 Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be T.01.05.18 ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS N.01.08.10 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed incident reports during our death of an employee, youth or other person(s) shall be assessment of RC, UF, UR and Due Process. maintained. Such written record shall be prepared by the The reports were inclusive of regulation staff and submitted to the facility manager by the end of requirements and it was easy to articulate the shift, unless additional time is necessary and ☒ ☐ ☐ and understand the elements of youth authorized by the facility manager or designee. behavior necessitating a report. Critical Incident reports are reviewed and audited by administration, including a video review, to ensure staff acted within policy. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS R.01.05.02 R.01.05.03 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel The facility does not use force to collect DNA, including peace officers, may employ reasonable force rather, they refer the youth to the assigned to collect blood specimens, saliva samples, and thumb DPO for court action. or palm print impressions from individuals who are required to provide such samples, specimens or ☐ ☐ ☒ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to R.01.05.04 secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The R.01.05.05 authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video R.01.05.06 shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7285 Madera CAMP CI PRO 25-26 Page 40 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM T.01.03.00 Education (a) School Programs T.01.03.04 The County Board of Education shall provide for the administration and operation of juvenile court schools in The Madera County Superintendent of conjunction with the Chief Probation Officer, or designee Schools (MCSOS) curriculum and program pursuant to applicable State laws. The school and facility continues to provide many opportunities to administrators shall develop and implement written policy Madera County YCC youth, including post- and procedures to ensure communication and secondary services. The WASC Certified coordination between educators and probation staff. Endeavor/Voyager School provides the Culturally responsive and trauma-informed approaches fundamental curriculum as well as services should be applied when providing instruction. Education outside the classroom to better prepare youth staff should collaborate with the facility administrator to for returning to the community. These extra use technology to facilitate learning and ensure safe services include art, poetry, creative writing technology practices. The facility administrator shall and public speaking. request an annual review of each required element of the program by the Superintendent of Schools, and a report We spoke with the Principal, Hugo Sanchez, or review checklist on compliance, deficiencies, and while on site to discuss the many corrective action needed to achieve compliance with this opportunities afforded to Madera youth while section. Such a review, when conducted, cannot be in custody. The alliance with probation delegated to the principal or any other staff of any juvenile remains strong and the collaboration benefits court school site. The Superintendent of Schools shall this population. The MCSOS continues to conduct this review in conjunction with a qualified outside provide an academic counselor to access agency or individual. Upon receipt of the review, the high school graduation and community facility administrator or designee shall review each item college enrollment. with the Superintendent of Schools and shall take whatever corrective action is necessary to address each ☒ ☐ ☐ The school day is 270 educational minutes deficiency and to fully protect the educational interests of with 50 minutes of structured physical all youth in the facility. education and a late start on Fridays to meet with community partners. Currently, there are four graduates on site, all of whom participate in online services via Madera Community College. Youth participate in extra-curricular opportunities in local school district competitions. We spoke to several youth that have participated in these Central Valley competitions and are humbled by their success. Three such youth we spoke to have been awarded scholarships through the Rotary Club, and one has become a Rotarian. A credentialed technical education teacher continues to provide virtual welding instruction and wood making curriculums, with the hopes of more opportunities when the vocational education classroom on site is completed, with the only obstacle of a venting system for the welding equipment. 7285 Madera CAMP CI PRO 25-26 Page 41 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements The facility school program shall comply with the State T.01.03.04 Education Code and County Board of Education policies, T.01.03.05 all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff T.01.03.04 ☒ ☐ ☐ shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, ☒ ☐ ☐ T.01.03.05 courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California T.01.03.05 ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ T.01.03.04 (4) Administration of the High School Equivalency Tests as approved by the California Department of T.01.03.05 ☒ ☐ ☐ Education, shall be made available when possible. T.01.03.06 (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards ☒ ☐ ☐ T.01.03.04 grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court T.01.03.07 schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary T.01.03.04 or separation status, including room confinement, T.01.03.05 except when providing education poses an immediate T.01.03.14 ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be T.01.03.08 implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. 7285 Madera CAMP CI PRO 25-26 Page 42 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) School staff shall be advised of administrative decisions made by probation staff that may affect the ☒ ☐ ☐ T.01.03.10 educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school T.01.03.11 shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures T.01.03.11 ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be T.01.03.12 observed for all individuals with disabilities or T.01.03.13 suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their T.01.03.14 language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a T.01.03.17 record maintained that documents a youth's educational history, including but not limited to: The MCSOS has iReady and Lost Links, two ☒ ☐ ☐ programs which assess youth for math and reading levels, as well as credit deficiencies. Ingenuity, a Science Program, started in 2024. (A) School progress/school history; ☒ ☐ ☐ T.01.03.17, D (B) Home Language Survey and the results of the State Test used for English language proficiency; T.01.03.17, E ☒ ☐ ☐ The MCSOS is involved in assessing youth regarding their individual English Language needs. (C) Needs and services of special populations as defined by the State Education Code, including but ☒ ☐ ☐ T.01.03.17, F not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ T.01.03.17, C 7285 Madera CAMP CI PRO 25-26 Page 43 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to T.01.03.18 ☒ ☐ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☐ ☐ T.01.03.19 within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's T.01.03.20 records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the T.01.03.21 youth shall be forwarded to the next educational ☒ ☐ ☐ T.01.03.22 placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course T.01.03.23 ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief T.01.03.26 Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The MCSOS has an Academic Guidance including the development of an education transition Counselor to assist youth transitioning out of ☒ ☐ ☐ plan, in accordance with the State Education Code the facility into traditional high schools, and in alignment with Title 15, Minimum Standards for vocational educational opportunities, and Juvenile Facilities, Section 1355. community college registration requirements for graduated youth. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, T.01.03.04 whenever possible, collaborate with local post- secondary education providers to facilitate access to The Academic Guidance Counselor assist educational and vocational opportunities for youth that graduated youth in registration requirements considers the use of technology to implement these for community college enrollment. A CTE programs. Teacher is assisting two days each week with ☒ ☐ ☐ welding and wood working opportunities for youth at the MCSOS site adjacent to the YCC. We look forward to the finishing touches on the Vocational-Education classroom opening this fall, providing more opportunities for youth. 7285 Madera CAMP CI PRO 25-26 Page 44 of 59 A453 JUV PRO eff. 01.01.25 1371 PROGRAMS, RECREATION, AND EXERCISE. 6B T.01.08.03 The facility administrator shall develop and implement written policies and procedures for programs, recreation, The agency provides many programming and and exercise for all youth. The intent is to minimize the recreation events for all youth in custody. amount of time youth are in their rooms or their bed area. We reviewed each unit's calendar of activities and daily schedules, finding youth are exposed to Substance Abuse Treatment (MCBH); Individual Counseling (MCBH); a Girls Group facilitated by MCBH; ACES (Trauma-Informed Care Program), Youth for Christ, Aggression Replacement Training, Art via the Madera Arts Council, Music, and Workforce. The agency has adopted incentive programs for youth that include Leaders are Readers, Rosa’s Pantry (Commissary); Tablet Time, Monthly Cultural and Education Packets, and Youth of the Month. Each of these opportunities allows youth to engage in fun activities/entertainment or earn ProBucks for the Commissary. A Probation Peer Specialist assists with unit activities and programming. The agency has a gardening program, Youth of the Month, and monthly Cultural events posted in the living units. Edovo Tablets continue to provide resource information to youth, ☒ ☐ ☐ including education, California Driver’s License and ID information, and independent activities and recreational games, movies, and recreational reading materials. The MCSOS participates in programming, including extracurricular subjects such as art, poetry, creative writing, and public speaking. Education Out is a program to learn about historical sites in Yosemite, Santa Cruz, Monterey, and Madera County. Many students over the years have won awards and financial gifts due to their participation in and winning Speech and Poetry competitions. Youth also work with a teacher to place wreaths on gravesites during the Veterans Day celebration. Virtual welding and other technical programs, including woodworking, occur two days a week at the facility. The agency is awaiting the last of the clearances for the new classroom outside the facility, in the rec area. Workforce is on site five days a week to provide a 10-week program of the CDCR Curriculum for job readiness along with a two week “soft skill” curriculum with information on job presentation and expectations. This is for older youth that have or are near graduation. A two-week program is provided 7285 Madera CAMP CI PRO 25-26 Page 45 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 to younger youth to allow them the opportunity to anticipate what job readiness means as they think about entering the workforce. Field trips and special events are planned by YCC Administration and facilitated by YCC staff. These include: Participation in the Madera Mud Run; Local Law Enforcement Run; Community Service projects throughout Madera County; SF Giant games; Overnight Camping Trip in the Madera County Mountains at a privately owned campground; Halloween Night Out; Visitation to the Youth for Christ house; a Christian concert; a Christmas Single Bell Run; Madera Street Eats (set up/clean up); and participation in preparation of cooking turkeys for facility youth. Finally, the agency has contracted with the Job Corps, for youth being dismissed from Probation, as well as the California Conservation Corps and Pinegrove Academy, as a step-down opportunity for youth. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three T.01.08.03 hours a day during the week and five hours a day each ☒ ☐ ☐ T.01.08.04 Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding T.01.08.04 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. T.01.10.05 through .11 ☒ ☐ ☐ The facility schedules are posted in the living unit. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to T.01.08.01 ensure content offered is current, consistent, and T.01.03.05 relevant to the population. ☒ ☐ ☐ A memo was provided by Lieutenant Davie dated July 10, 2025, which included a list of current programs relevant to the youth population. 7285 Madera CAMP CI PRO 25-26 Page 46 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to T.01.08.10 include, but not be limited to, trauma focused, cognitive, T.01.03.05 (Coordinated with the Madera evidence-based, best practice interventions that are County Superintendent of Schools) culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled T.01.08.05 activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include The youth’s spare time allows them to utilize orientation and may include coaching of youth. the Edovo tablets, which are loaded with incentive activities (music, books, movies and games), education lessons, and independent living skill information. The latter includes ☒ ☐ ☐ preparation for their driver’s license, money management and resource guidelines for employment. In the unit, youth have board games, video games, and opportunities for kickball, basketball, volleyball and dodgeball. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity ☒ ☐ ☐ T.01.08.07 each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. T.01.08.06 ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7285 Madera CAMP CI PRO 25-26 Page 47 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1372 RELIGIOUS PROGRAM T.01.09.03 The facility administrator shall provide access to religious T.01.09.04 services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ Youth for Christ (YFC) is on site weekly and allowed to participate in an activity outside of their room if provides a YFC Core Program in addition to he/she elects not to participate in religious programs. religious services. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ T.01.09.03 (b) availability of clergy; and, ☒ ☐ ☐ T.01.09.07 (c) availability of religious diets. ☒ ☐ ☐ T.01.09.10 1373 WORK PROGRAM T.01.14.00 The facility administrator shall develop policies and procedures regarding the fair and consistent assignment The agency provides opportunities in the of youth to work programs. Work assigned to a youth shall facility for unit and grounds clean-up and be meaningful, constructive and related to vocational maintenance. Outside the facility, youth in training or increasing a youth's sense of responsibility. the Correctional Academy and MERCY Work programs shall not be imposed as a disciplinary (SYTF) participate in Auto Detailing, measure promoted by local professionals who teach youth how to wash/detail vehicles and basic automobile care. Workforce provides workshops, assessments, and career planning for youth as well as promotes subsidized employment, on-the-job training, pre-release services, vocational training, and other services to promote job readiness and employment opportunities in the community. Youth participate in NVS Cement Laying ☒ ☐ ☐ projects, composting, culinary, and gardening on-site. We spoke with a youth who has interned and successfully transitioned to a full-time apprentice position with the NVS Concrete Company. The SYTF youth works eight hours a day, five days a week and has earned over $5,000.00, which he plans to use to purchase a vehicle upon release to get to work. His release date was the Friday following the inspection and his plan is to continue to work with NVS, attend Fresno State and live independently in the community with an apartment and benefits paid for via Realignment dollars. This youth was humbled and thankful for the opportunities his employment has afforded him as he transitions into the community. 7285 Madera CAMP CI PRO 25-26 Page 48 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1374 VISITING T.01.12.00 Visiting The facility administrator shall develop and implement T.01.12.03 (Special Visits) written policies and procedures for visiting, that include T.01.12.04 provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing The agency has in person visits but also in loco parentis, and children of youth. Other family ☒ ☐ ☐ continues to offer telephone and video calls members, such as grandparents and siblings, and for all youth, especially those who do not get supportive adults, may be allowed to visit with the in-person visits. On some visits, youth get to approval of the facility administrator or designee, and in eat dinner during the video calls while they conjunction with the youth’s case plan or in the best chat with their family, in an attempt to allow interest of the youth. them to “share” a meal together. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. T.01.12.03 Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations T.01.12.03 ☒ ☐ ☐ shall not be monitored unless there is a security or safety T.01.12.04 need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall T.01.12.03 be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ T.01.12.03 Narrative 1375 CORRESPONDENCE T.01.02.00 Correspondence The facility administrator shall develop and implement T.01.02.03 written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; T.01.02.03 ☒ ☐ ☐ Youth are able to send seven letters per week postage free. (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of T.01.02.04 public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7285 Madera CAMP CI PRO 25-26 Page 49 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable T.01.02.05 ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 7B T.01.17.00 The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES T.01.06.01 The facility administrator shall develop written procedures T.01.06.04 to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ T.01.06.04 (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. T.01.06.08 (Telephone Calls) ☒ ☐ ☐ T.01.06.10 (Letters) 1390 DISCIPLINE Q.01.02.00 Discipline The facility administrator shall develop and implement Q.01.02.08 Restricted discipline written policies and procedures for the discipline of youth Q.01.02.10 Basic Rights that shall promote acceptable behavior; including the use Q.01.03.05 Least Restrictive of positive behavior interventions and supports. Discipline shall be imposed at the least restrictive level which The facility is developing a matrix for the promotes the desired behavior and shall not include issuance of discipline to ensure youth corporal punishment, group punishment, physical or understand the structured rule and incentive- psychological degradation. ☒ ☐ ☐ based programming. Deprivation of the following is not permitted: We reviewed all six incidents resulting in Due Process for Academy youth. We found staff did a good job of documenting the behavior and the details of an incident leading up to the violation, as well as articulating the appropriate sanction. (a) bed and bedding; ☒ ☐ ☐ Q.01.02.10, A Q.01.02.10, C - Clean Clothing (b) daily shower, access to drinking fountain, toilet and Q.01.02.10, E - Personal Hygiene ☒ ☐ ☐ personal hygiene items, and clean clothing; Q.01.02.10, H - Shower, Drinking Fountain, and Toilet (c) full nutrition; ☒ ☐ ☐ Q.01.02.10, B (d) contact with parent or attorney; ☒ ☐ ☐ Q.01.02.10, D 7285 Madera CAMP CI PRO 25-26 Page 50 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) exercise; ☒ ☐ ☐ Q.01.02.10, F (f) medical services and counseling; ☒ ☐ ☐ Q.01.02.10, K (g) religious services; ☒ ☐ ☐ Q.01.02.10, J (h) clean and sanitary living conditions; ☒ ☐ ☐ Q.01.02.10, I (i) the right to send and receive mail; ☒ ☐ ☐ Q.01.02.10, G (j) education; and, ☒ ☐ ☐ Q.01.02.10, L (k) rehabilitative programming. ☒ ☐ ☐ Q.01.02.10, K 7285 Madera CAMP CI PRO 25-26 Page 51 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Q.01.03.06 Such rules and penalties shall include both major violations and minor violations, be stated simply and This policy and process requires the affirmatively, and be made available to all youth. Provision Supervisor (Sergeant) to review and consider shall be made to provide accessible information to youth available sanctions. The youth handbook with disabilities, limited English proficiency, or limited identifies major and minor rule violations with literacy. available sanctions, which are at the discretion of the Sergeant. Of the six incidents involving Academy youth we reviewed in 2025, all resulted in the issuance of Loss of Privilege (LOP), including loss of extra recreation time, early bed, based on the nature of the violation, separation during group activities, and loss of the tablet during recreation. ☒ ☐ ☐ The sanctions issued appeared appropriate for the articulated violation; however, there is some inconsistency in the application, with most major rule violations resulting in a three to seven-day LOP. No youth requested a hearing for the above incidents. We again suggested the agency utilize a sanction Matrix to ensure consistent application from the four Sergeants. Because of the schedule, the sergeants rarely see one another to communicate uniform disciplinary sanctions. Reports are reviewed by the administration but typically post due process. We also recommended that the agency work on the PBIS model and not focus on losing days, but rather a failure to earn days due to negative behavior. 1391 DISCIPLINE PROCESS Q.01.04.00 Disciplinary Due Process The facility administrator shall develop and implement Q.01.02.09 written policies and procedures for the administration of ☒ ☐ ☐ discipline which shall include, but not be limited to: Due Process is handled by the facility (a) designation of personnel authorized to impose Sergeants. discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Q.01.02.09 (c) definition of major and minor rule violations and their consequences, and due process requirements; Q.01.03.03 Q.01.03.04 ☒ ☐ ☐ The youth handbook details the rules and the available sanctions. (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ Q.01.03.05 7285 Madera CAMP CI PRO 25-26 Page 52 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Q.01.04.04 imposing a minor consequence. Discipline shall be accompanied by written documentation and a policy of This policy defines the sanctions for major review and appeal to a supervisor; and, and minor rule violations. ☒ ☐ ☐ Q.01.07.03 Major Rule Violations Q.01.07.07 Minor Rule Violations Q.01.07.09 Written Documentation, Review, and Appeal to Supervisor (f) major rule violations and the discipline process shall Q.01.04.01 be documented and require the following: Q.01.07.04, 1 (1) written notice of violation prior to a hearing; The agency has had 30 incidents involving ☒ ☐ ☐ Due Process in 2025. Although the options for sanctions are comprehensive, the agency relies mostly on Loss of Privilege (LOP) for a period of day(s), depending on the behavior. (2) accommodations provided to youth with disabilities, limited literacy, and English language ☒ ☐ ☐ Q.01.04.02 learners; (3) hearing by a person who is not a party to the Q.01.04.01 ☒ ☐ ☐ incident; Q.01.07.04, 2 (4) opportunity for the youth to be heard, present Q.01.04.05 ☒ ☐ ☐ evidence and testimony; Q.01.07.04, 3 (5) provision for youth to be assisted by staff in the ☒ ☐ ☐ Q.01.07.04, 4 hearing process; Q.01.04.05 Deputy Chief (6) provision for administrative review. ☒ ☐ ☐ Q.01.07.04, 5 (g) violations that result in a removal from camp or commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Wellpath Madera County Juvenile Policies and Procedures: Reference 71674 The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 7285 Madera CAMP CI PRO 25-26 Page 53 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.1.2 Madera County Juvenile Detention Facility (a) Intake health screening procedures; ☒ ☐ ☐ COVID-19 Action Plan: Reference CCR 15 Section 1410 Management of Communicable Diseases (MCJDF Action Plan) Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.2: Control (b) Identification of relevant symptoms; ☒ ☐ ☐ Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.3 Prevention MCJDF Action Plan: #2, Containment Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.1: Surveillance Wellpath Madera County Juvenile Policies (c) Referral for medical evaluation; ☒ ☐ ☐ and Procedures: Reference 71674, Procedure 6.2: Control MCJDF Action Plan: #2, Containment MCJDF Action Plan: #3, Coronavirus Likely COVID-19 Screening Form Wellpath Madera County Juvenile Policies (d) Treatment responsibilities during detention; ☒ ☐ ☐ and Procedures: Reference 71674, Procedure 6.2: Control Wellpath Madera County Juvenile Policies (e) Coordination with public and private community- ☒ ☐ ☐ and Procedures: Reference 71674, based resources for follow-up treatment; Procedure 6.5: Discharge Madera County Juvenile Detention Facility (f) Applicable reporting requirements; and, ☒ ☐ ☐ Outbreak Control Plan: Record Keeping and Communication, #3 and 4 Madera County Juvenile Detention Facility (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Outbreak Control Plan: Record Keeping and Communication, #3 and 4 7285 Madera CAMP CI PRO 25-26 Page 54 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency works closely with medical identified by the local health officer and currently personnel (Wellpath) to ensure timely and recommended public health interventions. ☒ ☐ ☐ thorough responses to youth and staff impacted by COVID-19, ensuring youth are safe and protected. 1433 REQUESTS FOR HEALTH CARE SERVICES Y.01.11.00 The health administrator, in cooperation with the facility Wellpath Y-A-01 Access to Care administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE T.01.01.00 Clothing and Bedding Policy The youth’s personal clothing, undergarments and Guidelines footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: T.01.01.03 (1) Socks and serviceable footwear; ☒ ☐ ☐ T.01.01.08 T.01.01.10 (2) Outer garments; ☒ ☐ ☐ T.01.01.03 (3) New non-disposable underwear which shall ☒ ☐ ☐ remain with the youth throughout their stay, and; T.01.01.08 (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ T.01.01.08 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Y.G.09 Wellpath Policy 1482 CLOTHING EXCHANGE T.01.01.00 Clothing and Bedding Policy The facility administrator shall develop and implement Guidelines written policies and site-specific procedures for the T.01.01.03 cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ T.01.01.08 T.01.01.09 frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7285 Madera CAMP CI PRO 25-26 Page 55 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING T.01.07.08 There shall be written policies and site-specific Infected clothing is bagged and released to procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ the parent. of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS T.01.07.01 Personal Hygiene Policy and There shall be written policies and site-specific Guidelines procedures developed and implemented by the facility T.01.07.05 Female Hygiene Products administrator for the availability of personal hygiene ☒ ☐ ☐ T.01.07.07 items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ T.01.07.07 (b) Toothpaste; ☒ ☐ ☐ T.01.07.07 (c) Soap; ☒ ☐ ☐ T.01.07.07 (d) Comb; ☒ ☐ ☐ T.01.07.07 (e) Shaving implements; ☒ ☐ ☐ T.01.07.07 (f) Deodorant; ☒ ☐ ☐ T.01.07.07 (g) Lotion; ☒ ☐ ☐ T.01.07.07 (h) Shampoo; and, ☒ ☐ ☐ T.01.07.07 (i) Post-shower conditioning hair products. ☒ ☐ ☐ T.01.07.07 7285 Madera CAMP CI PRO 25-26 Page 56 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided T.01.07.09 through a common dispenser is permitted. Youth shall T.01.07.10 not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments ☒ ☐ ☐ capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE T.01.07.01 Personal Hygiene Policy and There shall be written policies and site specific Guidelines procedures developed and implemented by the facility T.01.07.03 Shower administrator for showering/bathing and brushing of ☒ ☐ ☐ T.01.07.04 Brushing of Teeth teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING T.01.07.01 Personal Hygiene Policy and Youth shall have access to a razor daily, unless their Guidelines appearance must be maintained for reasons of T.01.07.09 identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES T.01.07.01 Personal Hygiene Policy and Hair care services shall be available in all juvenile Guidelines facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ T.01.07.06 Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE T.01.01.00 Clothing and Bedding Policy Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ Guidelines T.01.01.05 area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ T.01.01.04 regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ T.01.01.04 T.01.01.05 (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ T.01.01.12 (d) One towel; and, ☒ ☐ ☐ T.01.01.07 (e) One blanket or more, up on request ☒ ☐ ☐ T.01.01.06 7285 Madera CAMP CI PRO 25-26 Page 57 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING LINEN EXCHANGE T.01.01.00 Clothing and Bedding Policy The facility administrator shall develop and implement Guidelines site specific written policies and procedures for the T.01.01.05 Sheets and Pillowcase scheduled exchange of laundered bedding and linen ☒ ☐ ☐ T.01.01.06 Towels issued to each youth housed. Washable items such as T.01.01.12 Mattress Cover sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ T.01.01.06 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE U.01.09.00 Facility Safety Policy and Guidelines The facility administrator shall develop and implement U.01.09.00 to .05 written policies and site-specific procedures for the U.01.10.00 maintenance of an acceptable level of cleanliness, U.02.00.00 to .08 Environmental Quality and repair and safety throughout the facility. The plan shall Control provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7285 Madera CAMP CI PRO 25-26 Page 58 of 59 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7285 Madera CAMP CI PRO 25-26 Page 59 of 59 A453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7280, 7281, 7285, 7286 FACILITY NAME: Madera County Youth Correctional Center (YCC) Juvenile Hall FACILITY TYPE: JH Madera County YCC MERCY Program – JH (SYTF) SYTF Madera County YCC Correctional Academy Camp Madera County YCC MERCY Program – CA (SYTF) SYTF 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): ☐ ☒ ☐ ☐ ☐ ☐ FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 24, 2025 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of ☒ ☐ ☐ youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; There is weapon storage in the ☒ ☐ ☐ Administrative and Intake areas. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used ☒ ☐ ☐ for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; ☒ ☐ ☐ 4. A secure vault or storage space for youth, valuables; ☒ ☐ ☐ There is a locked storage area near Intake. 5. Telephone accessible to youth; and All Intake telephone calls are made in front of ☒ ☐ ☐ the booking counter. 6. Access to hot and cold running water for staff use. ☒ ☐ ☐ There is a staff restroom in the Intake area. 1230.1.2 Locked holding room. A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per youth; The holding rooms have 71” of bench space ☒ ☐ ☐ and are 55 square feet, sufficient to accommodate three youth. 2. Provide no less than 45 square feet of floor space ☒ ☐ ☐ and have a clear ceiling height of 8 feet or more; 7280+ Madera PROB JH Camp SYTF CI PHY 25-26 - 1 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 3. Contain seating to accommodate all youth as specified in Section 1230.2.8; ☒ ☐ ☐ There is a 71” bench in each holding room. 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section The holding room is handicap accessible. 1230.2, unless a procedure is in effect to give the ☒ ☐ ☐ youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and ☒ ☐ ☐ 6. Have an outward swinging or lateral sliding door. ☒ ☐ ☐ 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy ☒ ☐ ☐ sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors ☒ ☐ ☐ Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. There are four living units, each with 15 A living unit shall be a self-contained unit containing single cells and two maximum security units locked sleeping rooms, single and double occupancy ☒ ☐ ☐ with five single cells each. sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or ☒ ☐ ☐ other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. All youth rooms have a combo unit. Locked sleeping rooms shall be equipped with an ☒ ☐ ☐ individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or ☒ ☐ ☐ slide laterally. 1230.1.7 Single occupancy sleeping rooms. Per 2001 standards, each room has 65 Single occupancy sleeping rooms shall provide the ☒ ☐ ☐ square feet of space. following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, ☒ ☐ ☐ 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a ☒ ☐ ☐ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 7280+ Madera PROB JH Camp SYTF CI PHY 25-26 - 2 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the ☐ ☐ ☒ following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a ☐ ☐ ☒ minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a ☐ ☐ ☒ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☐ ☐ ☒ 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per ☐ ☐ ☒ youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; ☐ ☐ ☒ 3. Dormitories in juvenile halls shall be designed for ☐ ☐ ☒ no more than 30 youth; 4. Camps shall conform to Items 1 and 2. ☐ ☐ ☒ 1230.1.10 Dayrooms There are 2013 square feet of dayroom Dayrooms shall contain 35 square feet of floor area per ☒ ☐ ☐ space in each living unit and 530 square feet youth, contain tables and seating to accommodate the in the two maximum security units. maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section ☒ ☐ ☐ 1230.2. 1230.1.11 Physical activity and recreation areas. There is more than 21,00 square feet of Indoor/outdoor physical activity and recreation areas outdoor recreation space. shall be designed as follows: 1. Minimum indoor outdoor recreation space for ☒ ☐ ☐ facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like ☒ ☐ ☐ surface. 1.2 The required recreation area shall contain no ☒ ☐ ☐ single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be There is 3410 square feet of paved outdoor sufficient size and equipped in such a manner to allow ☒ ☐ ☐ space for the four living units and 300 square compliance with Title 15, Section 1371, which requires feet for the maximum-security units. at least one hour per day of outdoor activity for each detained youth. 7280+ Madera PROB JH Camp SYTF CI PHY 25-26 - 3 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide ☒ ☐ ☐ security. 4. Access must be provided to a toilet, wash basin ☒ ☐ ☐ and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. There are two classrooms which can house There shall be a dedicated classroom space for every 20 students in units 1A and 1B, two juvenile in every facility. ☒ ☐ ☐ classrooms which can house 15 students in units 2A and 2B, and sufficient dayroom space used as a study area for both maximum security units. The primary purpose for the academic classroom shall ☒ ☐ ☐ be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk ☒ ☐ ☐ and work area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to ☒ ☐ ☐ emergencies. The classroom shall be designed for a maximum of 20 ☒ ☐ ☐ minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small ☒ ☐ ☐ group educational purposes. 1230.1.13 Safety room. A safety room shall: ☒ ☐ ☐ 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; ☒ ☐ ☐ 3. Be padded as specified in Section 1230.2.7; ☒ ☐ ☐ 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 ☒ ☐ ☐ inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified ☒ ☐ ☐ in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls ☒ ☐ ☐ for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the ☒ ☐ ☐ room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; ☒ ☐ ☐ and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches ☒ ☐ ☐ and 32 inches as measured from the bottom of the food pass to the floor. 7280+ Madera PROB JH Camp SYTF CI PHY 25-26 - 4 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.14 Medical examination room. ☒ ☐ ☐ There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: The facility exceeds the required space for 1. Space for carrying out routine medical ☒ ☐ ☐ medical staff and storage. examinations and emergency care and used for no other purpose; 2. Privacy for youth; ☒ ☐ ☐ 3. Lockable storage space for medical supplies; Medical and pharmaceutical storage space is ☒ ☐ ☐ locked. 4. Not less than 144 square feet of floor space with ☒ ☐ ☐ no single dimension less than 7 feet; 5. Hot and cold running water; ☒ ☐ ☐ 6. Smooth, nonporous, washable surface; ☒ ☐ ☐ 7. A medical exam table; and, ☒ ☐ ☐ 8. Adequate lighting. ☒ ☐ ☐ 1230.1.15 Pharmaceutical storage. Pharmaceutical storage space is locked. Provide lockable storage space for medical supplies ☒ ☐ ☐ and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Youth consume meals in the unit's day Dining areas in juvenile facilities shall contain a ☒ ☐ ☐ space. minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. ☒ ☐ ☐ Dining areas shall not contain toilets or showers in the ☒ ☐ ☐ same room without appropriate visual barrier. 1230.1.17 Visiting space. The facility has 3 no-contact visiting rooms Space shall be provided in all juvenile facilities for in- ☒ ☐ ☐ and one large room for scheduled contact person visiting which shall be unobstructed by barriers visits. such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to ☒ ☐ ☐ accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, ☒ ☐ ☐ bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with ☒ ☐ ☐ a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 7280+ Madera PROB JH Camp SYTF CI PHY 25-26 - 5 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided ☒ ☐ ☐ for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable ☒ ☐ ☐ janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms ☒ ☐ ☐ and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting ☒ ☐ ☐ in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, ☒ ☐ ☐ California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. There are three no-contact visiting rooms and ☒ ☐ ☐ Confidential interview rooms shall contain a minimum a large room for contact visits. of 60 square feet of floor area. In juvenile halls there shall be a minimum of one ☒ ☐ ☐ suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably ☒ ☐ ☐ furnished interview room for each facility. This interview room shall provide for confidential ☒ ☐ ☐ consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all ☐ ☐ ☒ minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified ☐ ☐ ☒ in Section 1230.1.11; 2. Academic classrooms as specified in Section ☐ ☐ ☒ 1230.1.12; 3. Medical examination room as specified in Section ☐ ☐ ☒ 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. ☐ ☐ ☐ 7280+ Madera PROB JH Camp SYTF CI PHY 25-26 - 6 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.26 Court holding room for youth. A court holding room shall: ☐ ☐ ☒ 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; ☐ ☐ ☒ 3. Provide no less than 40 square feet of floor area ☐ ☐ ☒ and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as ☐ ☐ ☒ specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain ☐ ☐ ☒ as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, ☐ ☐ ☒ 7. A mirror of material appropriate to the level of security shall be provided as specified in Section ☐ ☐ ☒ 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for ☒ ☐ ☐ specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: ☒ ☐ ☐ 1. Juvenile halls 1:6; 2. Camps 1:10; and ☒ ☐ ☐ 3. Locked holding rooms 1:8: ☒ ☐ ☐ One toilet and one urinal may be substituted for every ☒ ☐ ☐ 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio ☒ ☐ ☐ to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and ☒ ☐ ☐ 3. Locked holding rooms 1:8: ☒ ☐ ☐ Wash basis must be provided with hot and cold or ☒ ☐ ☐ tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation ☒ ☐ ☐ areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the ☒ ☐ ☐ drinking bubbler; and, 2. The water flow shall be actuated by a mechanical ☒ ☐ ☐ means. 7280+ Madera PROB JH Camp SYTF CI PHY 25-26 - 7 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.4 Showers. Shower areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. ☒ ☐ ☐ Showers shall be provided with tempered water. 1230.2.5 Beds. ☒ ☐ ☐ Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and ☒ ☐ ☐ spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically ☒ ☐ ☐ between the solid bottoms. In secure facilities, the bunks shall be securely ☒ ☐ ☐ anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy ☒ ☐ ☐ rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to ☒ ☐ ☐ sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the ☒ ☐ ☐ entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor ☒ ☐ ☐ of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire ☒ ☐ ☐ Marshal. All padding must be: ☒ ☐ ☐ 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; ☒ ☐ ☐ 3. At least 112 inch thick; ☒ ☐ ☐ 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal ☒ ☐ ☐ objects; 5. Firmly bonded to all padded surfaces to prevent ☒ ☐ ☐ tearing or ripping; and, 6. Without any exposed seams susceptible to tearing ☒ ☐ ☐ or ripping. 1230.2.8 Seating. ☒ ☐ ☐ Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is ☒ ☐ ☐ seating for one person. 7280+ Madera PROB JH Camp SYTF CI PHY 25-26 - 8 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.9 Weapons lockers. There is a weapons locker in the Weapons lockers are required in all secure juvenile ☒ ☐ ☐ administrative lobby, Intake, and the facilities and shall be located outside the secure area Sallyport. of the facility. Weapons lockers shall be equipped with individual ☒ ☐ ☐ compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F ☒ ☐ ☐ 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of ☒ ☐ ☐ security must be provided near each wash basin specified in these regulations. 7280+ Madera PROB JH Camp SYTF CI PHY 25-26 - 9 - J456 JUV PHY eff. 1.1.20 (25-26) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7280 7281 7285 7286 FACILITY: TYPE: RC: Madera County Youth Correctional Center (YCC) - JH 7280 JH JH RC 35 Madera County YCC – Correctional Academy (CA) 7285 Camp C a m p R C 25 Madera County YCC – MERCY SYTF -- JH 7281 S Y T F 7281 SYTF RC 5 Madera County YCC – MERCY SYTF – CA 7286 SYTF 7286 SYTF RC 5 FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 24, 2025 NOTE: The agency is only operationally using SYTF 7281. ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds RECEIVING AND INTAKE AREA Holding 2001 1 3 (3) Irregular 55 sq ft 1 1 1 Safety 2001 1 1 (1) Approx. 65 sq ft. 1 Intake/ 1 1 1 1 Reception Note: There are two 12-foot benches in the receiving area in front of the Control Station. The holding room and Intake/Reception areas are handicap accessible. There is 71” of bench space in the holding room which allows for 3 youth. The Safety Cell is padded on the floor and walls with a floor toilet. HOUSING UNIT #1: 1A was occupied with 8 Male Correction Academy Youth. 1B was occupied with 6 Male MERCY youth and 2 Male Detention youth. 1A Single 2001 15 1 1 15 65 sq. ft. 1 1 1 Day Room 2001 1 2020 sq. ft. 1 3 Classroom 2001 1 630 sq. ft. 1B Single 2001 15 1 1 15 65 sq. ft. 1 1 1 Day Room 2001 1 2020 sq. ft. 1 3 Classroom 2001 1 840 sq. ft. Note: The outdoor recreation area for 1A and 1B has 3410 square feet of paved space. One single room in 1A and 1B are handicap accessible. There are 5 tables for 20 youth in the Day Room, as well as a laundry area. The classrooms are designed for 15 students. HOUSING UNIT #2: 2A was occupied with 9 Detention Youth (6 male/3 female). 2B was occupied with 9 male detention youth. Based on population, youth in 2B are in the unit during waking hours and are moved to Unit 2A for sleeping. 2A Single 2001 15 1 1 15 65 Sq. Ft. 1 1 1 Day Room 2001 1 2020 sq. ft. 1 3 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7280+ Madera PROB Camp JH SYTF CI LASE 25-26 - 1 - J460 LASE Juvenile.dot (rev.12/23) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Classroom 2001 1 630 sq. ft. 2B Single 2001 15 1 1 15 1 1 1 Detention Day Room 2001 1 65 sq. ft. 1 3 Classroom 2001 1 840 sq. ft. Note: The outdoor recreation area for Units 2A and 2B has 3410 square feet of paved space. One single room in 2A and 2B are handicap accessible. There are 5 tables for 20 youth in the Day Room, as well as a laundry area. The classrooms are designed for 15 students. HOUSING UNIT #3: 3A and 3B were unoccupied. 3-A Single 2001 5 1 1 5 65 sq. ft. 1 1 1 Day Room 2001 1 530 sq. ft. 1 1 3-B Single 2001 5 1 1 5 65 sq. ft. 1 1 1 Day Room 2001 1 530 sq. ft. 1 1 Note: There is a special activities room and sufficient outdoor recreation space (320 square feet). The showers are handicap accessible and there are tables and seating for 8 youth in 3A and 3B. NOTES: There is an additional lighted field area with 44,800 square feet of grass. The agency is creating space for an additional vocational portable classroom outside, a beach/sand volleyball court and the garden. There is a Central Medical area with a nurse’s station and confidential interview room in each unit. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7280+ Madera PROB Camp JH SYTF CI LASE 25-26 - 2 - J460 LASE Juvenile.dot (rev.12/23)