Marin Probation (2023-2024 inspection cycle)

July 6, 2023 Marlon Washington, Chief Probation Officer Marin Probation Department 3501 Civic Center Dr # 265 San Rafael, CA 94903 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, MARIN COUNTY PROBATION DEPARTMENT DETENTION JUVENILE HALL Dear Chief Washington: The 2023-2024 Comprehensive Inspection of the Marin County Probation Department’s Juvenile Hall (MCJH) has been completed. A pre-inspection briefing was held on Thursday, February 2, 2023, and the following facility was inspected between Monday, April 17, 2023, and Thursday, April 20, 2023: FACILITY NAME BSCC # FACILITY TYPE Marin County Juvenile Hall 7293 JH This inspection was conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to the annual inspection, Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We provided technical assistance that included, but was not limited to, recommended updates to policy and procedure, and proof of practice documentation. Marlon Washington Chief of Probation Page 2 We identified two areas of non-compliance with Title 15 Minimum Standards that were corrected by the completion of the inspection. Those items were as follows: • 1433 Requests for Health Care Services • 1438 Pharmaceutical Management - This Title 15 regulation is not indicated on the Procedures Checklist. Title 15 requires training by medical staff for non-licensed personnel who dispense medication to youth. We recommend training be provided to staff who are tasked to dispense medication. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Thursday, April 20, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at forrest.coleman@bscc.ca.gov or call (916) 508-7559 if you have any questions. Sincerely, FORREST COLEMAN Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Marin County Juvenile Court* Chair, Juvenile Justice Commission, Marin County* Chair, Board of Supervisors, Marin County* County Administrator, Marin County* Jessica Fort, Assistant Chief Probation Officer Rank, Marin County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7293 Marin Juvenile Hall LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7293 FACILITY NAME: Marin County Juvenile Hall (MCJH) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Jessica Fort, Assistant Chief Probation Officer; Tori Creighton, Juvenile Hall Superintendent; Grady Livingston, Supervising JCO; David Fahy, JCO; Monica Rosenberg, JH Nurse; Aleksei Rajamachvili, Supervising Nurse; Jeana Reynolds, MH Supervisor; Diana Loeza-Montero, Therapist; Eve Rosen, Teacher; Frank Neas, Supervising Cook; 1 male youth and 1 female youth. FIELD REPRESENTATIVE: Forrest Coleman DATE: April 20, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF County inspections and evaluations of BUILDING AND GROUNDS grounds were performed by authorized persons and agencies per Title 15 On an annual basis, or as otherwise required by law, ☒ ☐ Regulation 1313. ☐ each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by 2022: the Board of Supervisors to approve building safety; ☐ Completed on April 28, 2022, by G. Coats, ☒ ☐ Marin County Building Inspector. (B) Fire authority having jurisdiction, including a fire 2022: clearance as required by Health and Safety Code Completed on February 23, 2022, by Marin Section 13146.1 (a) and (b); County Fire Department, Captain, Jake Rosebrock. ☐ ☐ ☒ 2023: Completed on March 16, 2023, by Marin County Fire Dept., Otis Guy. (C) Local health officer, inspection in accordance with 2022: Health and Safety Code Section 101045; Medical/Mental Health: Completed on August 25, 2022, by Marin County Health & Human Services, Carl Finley RN BSN. Nutritional Health: Completed August 24, 2022, by San Mateo Correctional Health Dietician, Denise Chu. ☐ ☐ ☒ Environmental Health: Completed on August 24, 2022, by Environmental Health Specialist, J. Tam. (D) County superintendent of schools on the adequacy 2023: of educational services and facilities as required in Completed January 2023, by Alternative ☐ ☐ Section 1370; ☒ Education Consultant, Lisa Schwartz. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7293 Marin Probation Juvenile Hall 23-24 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) Juvenile court as required by Section 209 of the 2022: Welfare and Institutions Code Completed on December 30, 2022, by Marin ☐ ☐ County Judge of Superior Court, Beverly K. ☒ Wood. (F) Juvenile Justice Commission as required by Section 2023: 229 of the Welfare and Institutions Code or Probation Completed on January 12, 2023, by JJC Commission as required by Section 240 of the ☐ ☐ Commissioners, Veronica Geretz and Don ☒ Welfare and Institutions Code. Carney. 1320 APPOINTMENT AND QUALIFICATIONS Policy 200 Appointment and Qualifications, BSCC Note: Compliance with this section is Section A determined by receipt of the Chief Probation Officer’s certification letter confirming that all elements of An Appointment and Qualification Letter, dated April 11, 2023, was received from regulation are met. Chief Probation Officer (CPO), Marlon (a) Appointment Washington, confirming that the Marin ☐ ☐ In each juvenile facility there shall be a superintendent, ☒ County Juvenile Hall meets Title 15 minimum director or facility manager in charge of its program and standards for this regulation. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 200 Appointment and Qualifications, Each facility shall: Section B (1) recruit and hire employees who possess Policy 200 Appointment and Qualifications, knowledge, skills and abilities appropriate to Section B (1) their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 200 Appointment and Qualifications, examination including tuberculosis screening Section B (2) test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the Policy 200 Appointment and Qualifications, selection and training requirements adopted by Section B (3) the Board pursuant to Section 6035 of the Penal The Board of State and Community Code; and Corrections (BSCC), Standard and Training ☒ ☐ ☐ for Corrections (STC) Division, reports that the Marin County Juvenile Hall (MCJH) meets Title 15 minimum standards for staff training requirements. (4) conduct a criminal records review, on each new Policy 200 Appointment and Qualifications, employee, and psychological examination in Section B (4) ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. 7293 Marin Probation Juvenile Hall 23-24 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Contract personnel, volunteers, and other non- Policy 200 Appointment and Qualifications, employees of the facility, who may be present at the Section C facility, shall have such clearance and qualifications Unless always supervised, all contract as may be required by law, and their presence at the personnel, volunteers, and other non- facility shall be subject to the approval and control of ☒ ☐ ☐ members of the facility, who may be present the facility manager. at the facility, have had such clearance and qualifications as may be required by law and their presence is subject to the approval and control of the Chief Probation Officer or designee. 1321 STAFFING Policy 200 Staffing Identifies all expectations and responsibilities Each juvenile facility shall: of the regulation’s minimum standards. a) have an adequate number of personnel sufficient to Policy 200 Staffing, Section (A) carry out the overall facility operation and its We reviewed the above policies and programming, to provide for safety and security of procedures, as well as, the agency’s youth and staff, and meet established standards and Organization Chart, random weekly staff regulations; schedule, and daily unit schedule covering the time from the agency’s prior inspection, ☒ ☐ ☐ dated June 9, 2022, to present. In addition, we made personal observations. We were able to conclude that MCJH meets Title 15 minimum standards for this regulation. b) ensure that no required services shall be denied Policy 200 Staffing because of insufficient numbers of staff on duty Through our review of the above policy, absent exigent circumstances; visual observations, a review of work schedules for January, February, and March 2023, as well as a review of the staff “Daily Activity Reports”, BSCC staff determined that MCJH regularly ensures that the staffing levels are adequate. As a result, the Pod unit programming and services are not canceled ☒ ☐ ☐ because of staffing issues. At the time of inspection staffing consisted of: • 1 Superintendent • 3 Supervisors • 9 Juvenile Corrections Officers (JCO) • 1 Vacant JCO positions • 14 Extra-help staff 7293 Marin Probation Juvenile Hall 23-24 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) have a sufficient number of supervisory level staff to Policy 200 Staffing, Section (c) ensure adequate supervision of all staff members; In the review of the daily staff schedule, as well as through interviews with youth housed at the facility and staff, there is a Supervising Juvenile Corrections Officer (SJCO) or a ☒ ☐ ☐ Juvenile Corrections Officer (JCO) III, assigned as the “Acting Supervisor”, working on each shift. The facility’s Superintendent is responsible for the daily overall operations of the facility. d) have a clearly identified person on duty at all times Policy 200 Staffing, Section (d)(c ) who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core ☒ ☐ ☐ The Supervisor or JCO III (Acting Supervisor) is clearly listed on the staff’s Course and PC 832 training; daily schedules. e) have at least one staff member present on each Policy 200 Section, (e) living unit whenever there are youth in the living unit; Through personal observations as well as interviews with staff and youth housed at the ☒ ☐ ☐ facility, MCJH regularly ensures that there is always staff present in the unit or where youth is present. Youth are never left unsupervised f) have sufficient food service personnel relative to the Policy 200 Section, (f) number and security of living units, including staff Current food service personnel staffing qualified and available to: plan menus meeting consists of: nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; • 1 Supervising Cook conduct related training programs for culinary staff; ☒ ☐ ☐ • 1 Part Time Cook and maintain necessary records; or, a facility may • 2 Kitchen Aides serve food that meets nutritional standards prepared by an outside source; MCJH meets Title 15 Minimum standards for the elements of this regulation. g) have sufficient administrative, clerical, recreational, Policy 200 Section, (g) medical, dental, mental health, building Current administrative support staffing maintenance, transportation, control room, facility consists of: security and other support staff for the efficient management of the facility, and to ensure that youth • 1 Administrative Support Staff. The supervision staff shall not be diverted from Central Control person is a non- supervising youth; and, peace officer administrative position. ☒ ☐ ☐ BSCC reviewed local inspections and evaluations conducted per Title 15, Section 1313 County Inspections and Evaluation of Building and Grounds. We also interviewed agency collaborative partners. BSCC staff determined that the MCJH complies with this regulation. 7293 Marin Probation Juvenile Hall 23-24 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide Policy 200 Staffing, Section (h) continuous wide-awake supervision of youth, subject BSCC interviewed staff and reviewed to temporary variations in staff assignments to meet housing unit logs, programming schedules, special program needs. Staffing shall be in and employee daily schedules. compliance with a minimum youth-staff ratio for the ☒ ☐ ☐ following facility types: The Marin County JH regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for this regulation. (1) Juvenile Halls (minimum youth-staff ratio) Policy 200 Staffing, Section (A) (A) during the hours that youth are awake, one wide- JH population at the time of the inspection awake youth supervision staff member on duty for each 10 youth in detention; was 14 youths. There were two female youths housed at the facility. ☒ ☐ ☐ Through observation and review of the housing unit log, Safety Check documentation, and staffing schedules, staffing ratios are consistently in compliance with Title 15 minimum standards. (B) during the hours that youth are confined to their Policy 200 Staffing, Section (1) (B) room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Policy 200 Staffing, Section (C) members on duty at all times, regardless of the In a review of the housing unit log, Safety number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ Check documentation, and daily schedules, MCJH ensures at least two wide-awake services which allow for immediate response to youth supervision staff members are always emergencies; and, on duty. (D) at least one youth supervision staff member on duty Policy 200 Staffing, Section (D) who is the same gender as youth housed in the According to shift schedules, housing unit facility. logs, visual observations, and interviews with ☒ ☐ ☐ staff and youth, there is always a male and female youth supervision staff assigned to each shift. (E) personnel with primary responsibility for other duties Policy 200 Staffing, Section (E) such as administration, supervision of personnel, Only youth supervision staff provide academic or trade instruction, clerical, kitchen or ☒ ☐ ☐ supervision of the youth. maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum The Marin County Juvenile Hall is not a youth-staff ratio) Special Purpose Juvenile Hall. The below (A) during hours that youth are awake, one wide-awake ☐ ☐ ☒ section A thru E is not applicable to this youth supervision staff member is on duty for each facility 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; 7293 Marin Probation Juvenile Hall 23-24 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or ☐ ☐ ☒ maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) The Marin County Juvenile Hall is not a (A) during the hours that youth are awake, one wide- Camp. The below section A thru F is not ☐ ☐ ☒ awake youth supervision staff member on duty for applicable to this facility. each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the function of ☐ ☐ ☒ the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7293 Marin Probation Juvenile Hall 23-24 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy 219 Youth Supervision Staff AND TRAINING Orientation and Training Procedure 220 New Employee 40–80-hour (a) Prior to assuming any responsibilities each youth Orientation supervision staff member shall be properly oriented to their duties, including: The elements of this regulation are confirmed in the Appointment and Qualification Letter, dated April 11, 2023, received from Chief Probation Officer (CPO), ☒ ☐ ☐ Marlon Washington. According to the Board of State and Community Corrections’ Standard and Training for Corrections Division (STC), MCJH is up to date and in compliance with Title 15 minimum standards regarding staff training. (1) youth supervision duties; Policy 219 Youth Supervision Staff Orientation and Training, Section (a) (1) ☒ ☐ ☐ Procedure 220 New Employee 40–80-hour Orientation (2) scope of decisions they shall make; Policy 219 Youth Supervision Staff Orientation and Training, Section (a) (2) ☒ ☐ ☐ Procedure 220 New Employee 40–80-hour Orientation (3) the identity of their supervisor; Policy 219 Youth Supervision Staff Orientation and Training, Section (a) (2) ☒ ☐ ☐ Procedure 220 New Employee 40–80-hour Orientation (4) the identity of persons who are responsible to Policy 219 Youth Supervision Staff them; Orientation and Training, Section (a) (4) ☒ ☐ ☐ Procedure 220 New Employee 40–80-hour Orientation (5) persons to contact for decisions that are beyond Policy 219 Youth Supervision Staff their responsibility; and Orientation and Training, Section (a) (5) ☒ ☐ ☐ Procedure 220 New Employee 40–80-hour Orientation (6) ethical responsibilities. Policy 219 Section (a) (6) Procedure 220 New Employee 40–80-hour ☒ ☐ ☐ Orientation 7293 Marin Probation Juvenile Hall 23-24 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Prior to assuming any responsibility for the Policy 219 Youth Supervision Staff supervision of youth, each youth supervision staff Orientation and Training Section B (b) (1 member shall receive a minimum of 40 hours of through 11). facility-specific orientation, including: Procedure 220 New Employee 40–80-hour Orientation According to the Board of State and Community Corrections’ Standard and Training for Corrections Division (STC), ☒ ☐ ☐ MCJH ensures each youth supervision staff member shall receive a minimum of 40 hours of facility-specific orientation training. The Juvenile Hall Superintendent ensures that staff meets mandated training requirements. (1) individual and group supervision techniques; Policy 219 Youth Supervision Staff Orientation and Training, Section (b) (1) ☒ ☐ ☐ Procedure 220 New Employee 40–80-hour Orientation (2) regulations and policies relating to discipline and Policy 219 Youth Supervision Staff rights of youth pursuant to law and the provisions Orientation and Training, Section (b) (2) of this chapter; ☒ ☐ ☐ Procedure 220 New Employee 40–80-hour Orientation (3) basic health, sanitation and safety measures; Policy 219 Youth Supervision Staff Orientation and Training, Section (b) (3) Procedure 220 New Employee 40–80-hour Orientation ☒ ☐ ☐ The New Employee Orientation training of youth supervision staff encompasses the elements of this section. (4) suicide prevention and response to suicide Policy 219 Youth Supervision Staff attempts Orientation and Training, Section (b) (4). Procedure 220 New Employee 40–80-hour Orientation The New Employee Orientation training of youth supervision staff includes but is not ☒ ☐ ☐ limited to suicide prevention and safety checks. MCJH conducts annual Suicide Prevention Training updates for its Supervisors and JCO staff. (5) policies regarding use of force, de-escalation Policy Youth Supervision Staff Orientation techniques, chemical agents, mechanical and and Training, Section (b) (5) physical restraints; ☒ ☐ ☐ Procedure 220 New Employee 40–80-hour Orientation 7293 Marin Probation Juvenile Hall 23-24 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) review of policies and procedures referencing Policy 219 Youth Supervision Staff trauma and trauma-informed approaches; Orientation and Training, Section (b) (6) Procedure 220 New Employee 40–80-hour Orientation ☒ ☐ ☐ The New Employee Orientation training of youth supervision staff encompasses the elements of this section. (7) procedures to follow in the event of Policy 219 Youth Supervision Staff emergencies; Orientation and Training, Section (b) (7) ☒ ☐ ☐ Procedure 220 New Employee 40–80-hour Orientation (8) routine security measures, including facility Policy 219 Youth Supervision Staff perimeter and grounds; Orientation and Training, Section (b) (8) Procedure 220 New Employee 40–80-hour Orientation ☒ ☐ ☐ The New Employee Orientation training of youth supervision staff encompasses the elements of this section. (9) crisis intervention and mental health referrals to Policy 219 Youth Supervision Staff mental health services; Orientation and Training, Section (b) ((9) Procedure 220 New Employee 40–80-hour Orientation ☒ ☐ ☐ The New Employee Orientation training of youth supervision staff encompasses the elements of this section. (10) documentation; and Policy 219 Youth Supervision Staff Orientation and Training, Section (b) (10) ☒ ☐ ☐ Procedure 220 New Employee 40–80-hour Orientation (11) fire/life safety training Policy 219 Youth Supervision Staff Orientation and Training, Section (b) (11) Procedure 220 New Employee 40–80-hour Orientation To provide ongoing training, the facility ☒ ☐ ☐ conducts required quarterly fire drills, per Title 15, Section 1325 Fire Safety Plan. The New Employee Orientation training of youth supervision staff encompasses the elements of this section. (c) Prior to assuming sole supervision of youth, each Policy 219 Youth Supervision Staff youth supervision staff member shall successfully Orientation and Training, Section (c) complete the requirements of the Juvenile Procedure 220 New Employee 40–80-hour Corrections Officer Core Course pursuant to Penal Orientation Code Section 6035. ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO Appointment and Qualification Letter, dated April 11, 2023. 7293 Marin Probation Juvenile Hall 23-24 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Prior to exercising the powers of a peace officer Policy 219 Youth Supervision Staff youth supervision staff shall successfully complete Orientation and Training, Section (d) training pursuant to Section 830 et seq. of the Penal Procedure 220 New Employee 40–80-hour Code. Orientation ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO Appointment and Qualification Letter, dated April 11, 2023. 1323 FIRE AND LIFE SAFETY Policy 219 Youth Supervision Staff Whenever there is a youth in a juvenile facility, there shall The Appointment and Qualification Letter, be at least one wide awake person on duty at all times dated April 11, 2023, was received from who meets the training standards established by the Chief Probation Officer (CPO), Marlon Board for general fire and life safety which relate Washington, certifying that the elements of specifically to the facility. these sections of the Title 15 regulation meet compliance. A Fire Suppression Pre-plan has been ☒ ☐ ☐ developed in conjunction with the Marin County Fire Department. All staff shall receive Fire and Life Safety Training either through CORE training or other contracted certified providers. MCJH meets Title 15 minimum standards for this regulation. 1324 POLICY AND PROCEDURES MANUAL Policy 105 Policy and Procedure Manual All facility administrators shall develop, publish, and A letter dated April 14, 2023, provided by implement a manual of written policies and procedures MCJH Deputy Superintendent Tori that address, at a minimum, all regulations that are Creighton, confirmed that an annual applicable to the facility. Such a manual shall be made administrative review of the policy and available to all employees, reviewed by all employees, procedures manual was conducted. ☒ ☐ ☐ and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those Overall, the agency has provided records relating to the standards and requirements set documentation to support its ongoing ability forth in these regulations shall be accessible to the Board to maintain Title 15 compliance with this on request. regulation. The manual shall include: (a) table of organization, including channels of Policy 105 Policy and Procedure Manual, communications and a description of job Section (a) classifications; ☒ ☐ ☐ In a review of the Policy and Procedures Manual, MCJH follows minimum standards for this regulation. 7293 Marin Probation Juvenile Hall 23-24 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose Policy 105 Policy and Procedure Manual, of programs, relationship to the juvenile court, the Section (b) Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation In a review of the annual inspection reports staff, school personnel and other agencies that are by the Juvenile Court, the Juvenile Justice involved in juvenile facility programs; Commission, and through interviews with the probation staff, school personnel, and other ☒ ☐ ☐ agencies, all collaborative partners have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the Marin County Probation Department’s policy and procedure manual. (c) responsibilities of all employees; Policy 105 Policy and Procedure Manual Section (c) ☒ ☐ ☐ Detention staff have access to the policy and procedure manuals in hard copy and/or electronic format. (d) initial orientation and training program for Policy 105 Policy and Procedure Manual employees; Section (d) ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO Appointment and Qualification Letter, dated April 11, 2023. (e) initial orientation, including safety and security issues Policy 105 Policy and Procedure Manual, and anti-discrimination policies, for support staff, Section (e) contract employees, school, mental/behavioral Prior to initial entry to the facility, the MCJH health and medical staff, program providers and ☒ ☐ ☐ ensures new support staff, contractors, volunteers; and/or volunteers undergo a safety/security briefing, and must complete the initial orientation training. (f) maintenance of record-keeping, statistics and Policy 105 Policy and Procedure Manual, communication system to ensure: ☒ ☐ ☐ Section (f) (1) efficient operation of the juvenile facility; Policy 105 Policy and Procedure Manual, Section (f) (1) Pod Unit logs, programming forms, and ☒ ☐ ☐ written schedules are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; Policy 105 Policy and Procedure Manual, ☒ ☐ ☐ Section (f) (2) (3) maintenance of individual youth's records; Policy 105 Policy and Procedure Manual, ☒ ☐ ☐ Section (f) (3) (4) supply of information to the juvenile court and Policy 105 Policy and Procedure Manual, those authorized by the court or by the law; and, Section (f) (4) The agency utilizes a case management ☒ ☐ ☐ system for communication and record keeping with the courts, juvenile probation, and statistical data collection. 7293 Marin Probation Juvenile Hall 23-24 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) release of information regarding youth. Policy 105 Policy and Procedure Manual, ☒ ☐ ☐ Section (f) (5) (g) ethical responsibilities; Policy 105 Policy and Procedure Manual, Section (g) As part of the annual review, all detention ☒ ☐ ☐ staff participated in a policy and procedures update training that included but was not limited to ethical responsibilities to utilize in working with youth. (h) trauma-informed approaches; Policy 105 Policy and Procedure Manual, Section (h) As part of the annual review, all detention ☒ ☐ ☐ staff participated in a policy and procedures update training that included but was not limited to trauma, informed approaches, and techniques to utilize in working with youth. (i) culturally responsive approaches; Policy 105 Policy and Procedure Manual, Section (i) As part of the annual review, all detention staff participated in a policy and procedures ☒ ☐ ☐ update training that included but was not limited to culturally responsive approaches and techniques to utilize in working with youth. (j) gender responsive approaches; Policy 105 Policy and Procedure Manual, Section (j) As part of the annual review, all detention staff participated in a policy and procedures update training that included but was not limited to gender-responsive approaches and ☒ ☐ ☐ techniques to utilize in working with youth. If appropriate, MCJH provides youth with a Transgender/Intersex Youth Preference Form at intake. (k) a non-discrimination provision that provides that all Policy and Procedure Manual Section, 105 youth within the facility shall have fair and equal (k) access to all available services, placement, care, treatment, and benefits, and provides that no person BSCC staff reviewed the above policy, and shall be subject to discrimination or harassment on orientation packets, and interviewed youth to the basis of actual or perceived race, ethnic group conclude that the MCJH facility meets identification, ancestry, national origin, immigration ☒ ☐ ☐ compliance with the elements of this status, color, religion, gender, sexual orientation, regulation. gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 105Policy and Procedure Manual, chemical agents related security devices, and Section (l) ☒ ☐ ☐ weapons and ammunition, where applicable; 7293 Marin Probation Juvenile Hall 23-24 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (m) establishment of procedures for collection of Medi- Policy 105 Policy and Procedure Manual, Cal eligibility information and enrollment of eligible Section (m) ☒ ☐ ☐ youth; and, (n) establishment of a policy that prohibits all forms of Policy 105 Policy and Procedure Manual, sexual abuse, sexual assault and sexual Section (n) harassment. The policy shall include an approach to preventing, detecting and responding to such ☒ ☐ ☐ conduct and any retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 615 Fire Safety Plan The facility administrator shall consult with the local fire BSCC staff reviewed Title 15 required, department having jurisdiction over the facility, or with the quarterly Fire Drills, and monthly fire and life State Fire Marshal, in developing a plan for fire safety safety inspections for 2022 up to the time of which shall include, but not be limited to: this inspection. ☒ ☐ ☐ Overall, based on the documentation provided, the facility meets compliance with the elements contained in this section of the Title 15 regulations. a) a fire prevention plan to be included as part of the Policy 615 Fire Safety Plan, Section (a) manual of policy and procedures; ☒ ☐ ☐ b) monthly fire and life safety inspections by facility Policy 615 Fire Safety Plan, Section (b) staff with two- year retention of the inspection record; BSCC staff reviewed required monthly fire and life safety inspections from their prior ☒ ☐ ☐ 2022 inspection up to the time of this 2023 inspection. We were impressed with the improvements made to the form that provides detail and specifics. c) fire prevention inspections as required by Health Policy 615 Fire Safety Plan, Section (c) and Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ A Fire Inspection was completed on March 16, 2023, by Otis Guy, Marin County Fire. d) an evacuation plan; Policy 615 Evacuation plan ☒ ☐ ☐ e) documented fire drills not less than quarterly; Policy 615 Fire Safety Plan, Section (e) BSCC staff reviewed required quarterly Fire Drills from MCJH’s prior 2022 inspection up to the time of this 2023 inspection. The current fire drill document is an original from 1995. BSCC staff encouraged the agency to develop a more detailed fire drill ☒ ☐ ☐ document that provides safety and accountability of all staff and youth present at the facility, in addition to other pertinent information such as fire drill time, location, lessons learned etc. MCJH meets Title 15 minimum standards for this regulation. 7293 Marin Probation Juvenile Hall 23-24 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) a written plan for the emergency housing of youth in In review of the Policy and Procedure the case of fire; and, Manual, there is no mention of a specific location or language referencing a neighboring county agreement for emergency housing of youth in the case of fire evacuation. ☒ ☐ ☐ We provided Technical Assistance by recommending MCJH add to their Policy and Procedural Manual, language referencing the emergency housing of youth in the case of long-term facility evacuation. g) development of a fire suppression pre-plan in Policy 615 Section (g) cooperation with the local fire department. ☒ ☐ ☐ 1326 SECURITY REVIEW A letter provided by Director Tori Lemos, dated April 9, 2023, confirms that an annual Each facility administrator shall develop policies and administrative security review was procedures to annually review, evaluate, and document ☒ ☐ ☐ conducted. security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Policy 619 Major Episode Control Management The facility administrator shall develop facility-specific policies and procedures for emergencies that shall Policy 615 Fire Safety Plan include, but not be limited to: ☒ ☐ ☐ MCJH meets compliance with the elements contained in this section of the Title 15 regulations. (a) escape, disturbances, and the taking of hostages; Policy 619 Major Episode Control Management, Section (a) ☒ ☐ ☐ Policy 615 Fire Safety Plan (b) civil disturbance, active shooter and terrorist attack; Policy 619 Major Episode Control ☒ ☐ ☐ Management, Section (b) (c) fire and natural disasters; Policy 619 Major Episode Control Management, Section (c) ☒ ☐ ☐ Policy 615 Fire Safety Plan (d) periodic testing of emergency equipment; Policy 619 Major Episode Control Management, Section (d) ☒ ☐ ☐ Policy 615 Fire Safety Plan (e) emergency evacuation of the facility; and Policy 619 Major Episode Control Management, Section (e) ☒ ☐ ☐ Policy 615 Fire Safety Plan 7293 Marin Probation Juvenile Hall 23-24 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) a program to provide all youth supervision staff with 2022: an annual review of emergency procedures. MCJH Director Tori Lemos provided a memo and acknowledged distributing an Annual Emergency Procedures Review to all staff. ☒ ☐ ☐ Detention staff is required to sign an acknowledgment of reviewing emergency procedures. 1328 SAFETY CHECKS Policy 477 Room Check Procedures/Documentation The facility administrator shall develop and implement policy and procedures that provide for direct visual BSCC staff requested to review Safety observation of youth at a minimum of every 15 minutes, Checks for the month of December 2022, at random or varied intervals during hours when youth January, and February 2023. Through our are asleep or when youth are in their rooms, confined in review, it was evident that safety checks holding cells or confined to their bed in a dormitory. occurred on the identified East, West, North, Supervision is not replaced, but may be supplemented and or South Wings. However, the format of by, an audio/visual electronic surveillance system the documentation did not allow us to make designed to detect overt, aggressive or assaultive ☒ ☐ ☐ a clear determination for which Wing the behavior and to summon aid in emergencies. All safety safety checks accounted for. checks shall be documented with the actual time the We provided Technical Assistance by check is completed. recommending labeling the specified Wing on the top of the safety check columns. This will properly identify which wing(s) the safety checks are referring to. We confirmed that safety checks were conducted per Title 15 minimum standards. 1329 SUICIDE PREVENTION PLAN Policy 471 Suicide Risk and Observation Program The facility administrator, in collaboration with the BSCC staff requested to review suicide healthcare and behavioral/mental health attempts and/or suicidal ideations from 2022 administrators, shall plan and implement written policies to the current inspection. There was no and procedures which delineate a Suicide Prevention suicidal ideations to report since the prior Plan. The plan shall consider the needs of youth ☒ ☐ ☐ 2022 BSCC inspection. experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive The review of the above policy and manner consistent with the level of suicide risk. The interviews with behavioral and medical plan shall include the following elements: health staff confirmed that the MCJH meets Title 15 minimum standards for this regulation. (a) Suicide prevention training as required in Section The CPO appointment and qualifications 1322, Youth Supervision Staff Orientation, and letter dated April 11, 2023, written by CPO Training and the Juvenile Corrections Officer Core Marlon Washington, confirms that the Course. elements of this entire section of the ☒ ☐ ☐ regulation meet Title 15 compliance. The MAYSI is completed on every youth entering the facility. 7293 Marin Probation Juvenile Hall 23-24 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and Policy 471 Suicide Risk and Observation Precautionary Protocols Program #3 (1) All youth shall be screened for risk of suicide at intake and as needed during Policy 401 Intake/Initial Screening detention. We reviewed random youth intake screenings and/or assessments completed by intake facility staff. MCJH intake staff ☒ ☐ ☐ screen, assess, and identify youth who may be a suicide risk. The elements of this regulation are performed via staff’s personal observations, intake questions, interviews with the arresting officer, and information from parents. Medical staff conduct an assessment as well. (2) All youth supervision staff who perform Policy 219 Section (4) intake processes shall be trained in screening youth for risk of suicide. Policy 471 Suicide Risk and Observation Program An annual refresher training is included in the MCJH Suicide Prevention Plan. In ☒ ☐ ☐ addition, staff receive suicide prevention training during Counselor CORE training. At Intake, the MCJH intake staff asks targeted questions of the arresting officer regarding a youth’s mental, and/or physical state of being. In addition, each parent and/or guardian is questioned regarding any prior or recent suicidal behaviors. (3) All youth who have been identified during Policy 471 Suicide Risk and Observation the intake screening process to be at risk of Program #4 suicide shall be referred to behavioral/mental health staff for a suicide Youths identified during the intake screening ☒ ☐ ☐ risk assessment. process to be at risk of suicide shall be seen by behavioral services within 96 hours of admission. (4) Precautionary protocols shall be developed Policy 471 Suicide Risk and Observation to ensure the youth’s safety pending the Program Section (4) behavioral/mental health assessment. Precautionary protocols, pending behavioral ☒ ☐ ☐ health assessment, are to place youth on Observation Watch or a Suicide Prevention Program. (c) Referral process to behavioral/mental health staff Policy 471 Suicide Risk and Observation for assessment and/or services. ☒ ☐ ☐ Program, Section (c) 7293 Marin Probation Juvenile Hall 23-24 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Procedures for monitoring of youth identified at risk Policy 471 Suicide Risk and Observation for suicide. Program, Section (d) To monitor youth at risk for suicide, the facility utilizes the following: ☒ ☐ ☐ • Observation Watch - requires Safety Checks a minimum of every 10- minutes • Suicide Prevention Program - always requires direct supervision (e) Safety Interventions Policy 471 Suicide Risk and Observation (1) Procedures to address intervention Program, Section (e) (1) protocols for youth identified at risk for suicide which may include, but are not There were no reported incidents involving limited to: ☒ ☐ ☐ suicide safety interventions since the prior inspection in 2022. A. Housing consideration Policy 471 Suicide Risk and Observation ☒ ☐ ☐ Program, Section (1) (A) B. Treatment strategies including Policy 471 Suicide Risk and Observation trauma-informed approaches ☒ ☐ ☐ Program, Section (1)(B) (2) Procedures to instruct youth supervision Policy 471 Suicide Risk and Observation staff how to respond to youth who exhibit Program, Section (2) ☒ ☐ ☐ suicidal behaviors. (f) Communication Policy 471 Suicide Risk and Observation (1) The intake process shall include Program, Section (f) (1) communication with the arresting officer and family guardians regarding the youth’s At Intake, the MCJH intake staff asks ☒ ☐ ☐ past or present suicidal ideations, behaviors targeted questions of the arresting officer or attempts. regarding a youth’s mental, and/or physical state of being. (2) Procedures for clear and current Policy 471 Suicide Risk and Observation information sharing about youth at risk for Program, Section (f) (2) suicide with youth supervision, healthcare, and behavioral/mental health staff. The MAYSI is completed on every youth ☒ ☐ ☐ entering the facility. There is a need/risk assessment of the MAYSI performed by behavior health to make any needed recommendations. (g) Debriefing of Critical Incidents Related to Suicides Policy 471 Suicide Risk and Observation or Attempts Program, Section (g) (1) (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 471 Suicide Risk and Observation staff. ☒ ☐ ☐ Program, Section (g) (2) (3) Process for a debriefing event with affected Policy 471 Suicide Risk and Observation youth. ☒ ☐ ☐ Program, Section (g) (3) 7293 Marin Probation Juvenile Hall 23-24 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Documentation Policy 471, Suicide Risk and Observation (1) Documentation processes shall be Program Section (h) (1) developed to ensure compliance with this ☒ ☐ ☐ regulation Youth identified at risk for suicide shall not be denied Policy 471, Suicide Risk and Observation the opportunity to participate in facility programs, Program Section (I) services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 106, Reporting to the Board of State and Community Corrections Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions There were no reports of legal action having ☒ ☐ ☐ of confinement, filed against persons or legal entities occurred during this 2023 inspection cycle. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 610 Death of a Minor in Custody OF A YOUTH WHILE DETAINED No death, serious illness or injury was ☒ ☐ ☐ (1) Death of a Youth. reported to have occurred during this (a) The facility administrator, in cooperation with the inspection cycle. health administrator and the behavioral/mental Policy 610 Death of a Minor in Custody health director, shall develop written policies and Policy Statement. procedures in the event of the death of a youth while detained, which include notifications to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Policy 610 Death of a Minor in Custody facility administrator, shall develop written policies and procedures to assure there is a medical and Policy Statement. operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Policy 610 Death of a Minor in Custody Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A Policy Statement. ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Policy 611 life Threating Injury or Illness of a the administrator, the Board may within 30 calendar Minor in Custody. days inspect and evaluate the juvenile facility, jail, There were no reported incidents of life- lockup or court holding facility pursuant to the ☒ ☐ ☐ threatening injury or illness of a minor in provisions of this subchapter. Any inquiry made by custody during this inspection cycle. the Board shall be limited to the standards and requirements set forth in these regulations. 7293 Marin Probation Juvenile Hall 23-24 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Serious Illness or Injury of Youth Policy 106 Reporting to the Board of State (a) The facility administrator, in cooperation with the and Community Corrections health administrator, shall develop written policies II. Population Accounting and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the According to BSCC records, MCJH follows parent, guardian or person standing in loco parentis this regulation. and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 106 Reporting to the Board of State and Community Corrections Each juvenile facility shall submit required population and profile survey reports to the Board within 10 MCJH Rated Capacity is currently for 40 ☒ ☐ ☐ working days after the end of each reporting period, in youths. a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Policy 401 Intake/Initial Screening Policy 409 Booking Protocol When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than BSCC staff reviewed (10) MCJH Intake fifteen (15) calendar days in a month, the facility Admittance Packets. administrator shall provide a crowding report to the Board in a format provided by the Board. A review of the documentation indicates MCJH complies with the minimum standards for this regulation. In addition, through interviews with youth ☒ ☐ ☐ housed at the facility, interviews with detention staff, and interviews with medical and behavioral health partners, we confirmed that the MCJH is compliant with this regulation. The trauma-informed approach that MCJH intake staff utilize with youth during the intake process is effective in ensuring respectful and humane engagement with the youth. 1350 ADMITTANCE PROCEDURES Policy 409 Booking Protocol The facility administrator shall develop and implement Interviews with youth in custody and staff written policies and procedures for admittance of youth show that MCJH follows compliance with the that emphasize respectful and humane engagement minimum standards of this regulation. with youth, and reflect that the admission process may ☒ ☐ ☐ be traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Policy 409 Booking Protocol (1) Access to two free phone calls within one hour of admittance in accordance with the provisions Youth and detention staff interviewed report of Welfare and Institution Code Section 627; that youth are offered showers and clean ☒ ☐ ☐ clothes during the intake process. 7293 Marin Probation Juvenile Hall 23-24 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Offer of a shower; Policy 409 Booking Protocol ☒ ☐ ☐ (3) Documented secure storage of personal Policy 409 Booking Protocol #6 belongings; Intake packets confirm MCJH ensures that ☒ ☐ ☐ youth are offered food during the intake process. (4) Offer of food upon arrival; Policy 401 Intake/Initial Screening The MAYSI questionnaire elicits responses that help intake staff assess youth. We were impressed with the “HEADS” interview; where in a confidential space, intake staff seeks information on the ☒ ☐ ☐ following: H: Home E: Education/Employment A: Activities D: Drugs S: Suicidal (5) Screening for physical and behavioral health Policy 401 Intake/Initial Screening and safety issues, intellectual or developmental Through documentation and interviews with disabilities; medical and behavioral health staff, BSCC ☒ ☐ ☐ staff confirmed that MCJH ensures that all youth have a full medical exam within 96 hours of intake. (6) Screening for physical and developmental Policy 401 Intake/Initial Screening disabilities in accordance with Sections 1329, ☒ ☐ ☐ 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Policy 401 #8 Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Policy 498 Classification ☒ ☐ ☐ Statement #4 (b) juvenile hall administrators shall establish written Juvenile Hall is not a camp, nor does it have criteria for detention that considers the least post-dispositional programs. ☒ ☐ ☐ restrictive environment. (c) juvenile camps and post-dispositional programs in Policy 498 Classification Statement #5 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform them of program guidelines ☒ ☐ ☐ and provide written screening criteria for inclusion and exclusion from the program. 7293 Marin Probation Juvenile Hall 23-24 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) juvenile halls shall develop policies and Policy 598 Screening for the Risk of Sexual procedures that advise any committed youth of the Abuse estimated length of his/her stay. BSCC staff requested to review 10 Screenings for Vulnerability to Victimization and Sexually Aggressive Behavior (VSAB) forms from the agency’s prior June 9, 2022, inspection date to the present. We also interviewed youth housed at MCJH. The documentation reviewed and the ☒ ☐ ☐ responses from the youth confirmed compliance with this regulation. BSCC staff were impressed with the intake process in identifying youths’ potential vulnerabilities, in particular the attention to detail and interactions with youth. MCJH complies with minimum standards for this regulation. 1350.5. SCREENING FOR THE RISK OF SEXUAL Policy 598 Screening for the Risk of Sexual ABUSE Abuse A The facility administrator shall develop and implement written policies and procedures to reduce the risk of ☒ ☐ ☐ sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of admission based on the following information: (a) Prior sexual victimization or abusiveness; Policy 598 Screening for the Risk of Sexual ☒ ☐ ☐ Abuse B (b) Gender nonconforming appearance or manner; or Policy 598 Screening for the Risk of Sexual identification as lesbian, gay or bisexual, Abuse C transgender, queer or intersex, and whether the ☒ ☐ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; Policy 598 Screening for the Risk of Sexual ☒ ☐ ☐ Abuse D (d) Age; Policy 598 Screening for the Risk of Sexual ☒ ☐ ☐ Abuse E (e) Level of emotional and cognitive development; Policy 598 Screening for the Risk of Sexual ☒ ☐ ☐ Abuse F (f) Physical size and stature; Policy 598 Screening for the Risk of Sexual ☒ ☐ ☐ Abuse G (g) Mental illness or mental disabilities; Policy 598 Screening for the Risk of Sexual ☒ ☐ ☐ Abuse G (h) Intellectual or developmental disabilities; Policy 598 Screening for the Risk of Sexual ☒ ☐ ☐ Abuse H (i) Physical disabilities; Policy 598 Screening for the Risk of Sexual ☒ ☐ ☐ Abuse I 7293 Marin Probation Juvenile Hall 23-24 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (j) The youth’s perception of vulnerability; and, Policy 598 Screening for the Risk of Sexual Abuse J ☒ ☐ ☐ The facility is well-versed in its approach to ensure compliance with the Prison Rape Elimination Act (PREA). (k) Any other specific information about the individual Policy 598 Screening for Risk of Sexual youth that may indicate heightened needs for Abuse Introduction ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 598 Screening for the Risk of Sexual conversations with the youth during the admittance Abuse K process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 413 Release Procedure controls on the dissemination of information within the BSCC staff requested to review 10 examples facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ from July 2022 to present, of youths’ release packets. The documentation that was is not exploited to the youth’s detriment by staff or other provided show MCJH follows Title 15 youth. minimum standards for this regulation. 1351 RELEASE PROCEDURES Policy 413 Release Procedure 1. Authorization for release: a The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; Policy 413 Release Procedure ☒ ☐ ☐ 2. Procedure: a (b) return of personal clothing and valuables; Policy 413 Release Procedure 2 Section b ☒ ☐ ☐ (c) notification to the youth's parents or guardian; Policy 413 Release Procedure 2. Procedure: c ☒ ☐ ☐ (d) notification to the facility health care provider in Policy 413 Release Procedure accordance with Sections 1408 and 1437 of these 3. Procedure: d regulations, for coordination with outside agencies; and, BSCC staff interviewed education services ☒ ☐ ☐ (teachers) to help in determining compliance with minimum standards for this section of the regulation. (e) notification of school staff; Policy 413 Release Procedure # 2, Section c ☒ ☐ ☐ 7293 Marin Probation Juvenile Hall 23-24 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) notification of facility mental health personnel. Policy 413 Release Procedure #3, Section a We interviewed health services and behavioral health service providers. Behavioral health services play an integral role in developing a transition plan that involves stakeholders. The agency has an impressive release transitional plan facilitated by behavioral ☒ ☐ ☐ health staff. BSCC staff provided technical assistance by recommending that MCJH formulate policies and procedures for the transitional plan to capture agency coordination efforts for provisions of transitional and reentry services for youth upon release. MCJH complies with the elements of this regulation. The facility administrator shall develop and implement Policy 413 Procedure #3 Section b policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Policy 498 Classification System written policies and procedures for the furlough of youth BSCC staff requested to review 10 examples from custody. from July 2022 to present, of youths’ intake classification packets. MCJH follows compliance with the minimum standards for this regulation. We provided Technical Assistance by ☒ ☐ ☐ recommending MCJH update the Intake Classification Policy. The criteria for some classification areas are outdated or are no longer being enforced. The agency acknowledges the importance of ensuring the policy is up to date and in line with procedures being utilized. 1352 CLASSIFICATION Policy 498 Classification System The facility administrator shall develop and implement Policy Statement #1. written policies and procedures on classification of ☒ ☐ ☐ youth for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, Policy 498 Classification System facility staff, and the public by placing youth in the appropriate, least restrictive housing and program Policy Statement #2. ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; 7293 Marin Probation Juvenile Hall 23-24 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) consider facility populations and physical design of Policy 498 Classification System the facility; Policy Statement #3A. Through a review of the above policy, ☒ ☐ ☐ admission documentation, and interviews with supervisory staff, we determined that the MCJH is in compliance with the elements of this regulation. (c) provide that a youth shall be classified upon Policy 498 Classification System admittance to the facility; classification factors shall include, but not be limited to: age, maturity, Policy Statement #4. sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 498 Classification System provisions that consider the level of supervision and ☒ ☐ ☐ the youth's behavior while in custody; and, Policy Statement #3B. (e) provide that facility staff shall not separate youth Policy 498 Classification System from the general population or assign youth to a single occupancy room based solely on the youth's Policy Statement #3D. actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, Through a review of the above policy, sexual orientation, gender identity, gender admission documentation, and interviews ☒ ☐ ☐ expression, mental or physical disability, or HIV with supervisory staff, we determined that status. This section does not prohibit staff from the MCJH is in compliance with the elements placing youth in a single occupancy room at the of this regulation. youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 498 Transgender and Intersex Youth transgender, questioning or intersex identification or MCJH complies with the elements of this status as an indicator of likelihood of being sexually ☒ ☐ ☐ regulation. abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 498 Transgender and Intersex Youth The facility administrator shall develop written policies Procedures upon intake C. and procedures ensuring respectful and equitable ☒ ☐ ☐ MCJH, if applicable, provides a treatment of transgender and intersex youth. The Transgender/Intersex Youth Preference policies shall provide that: Form at intake. (a) Facility staff shall respect every youth’s gender Policy 498 Transgender and Intersex Youth identity and shall refer to the youth by the youth’s Procedures upon intake E. preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that ☒ ☐ ☐ otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7293 Marin Probation Juvenile Hall 23-24 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Facility staff shall permit youth to dress and present Policy 498 Transgender and Intersex Youth themselves in a manner consistent with their Housing A and B. gender identity and shall provide youth with the institution’s clothing and undergarments consistent Through a review of the above policy, with their gender identity. admission documentation and interviews ☒ ☐ ☐ with detention and supervisory staff, we determined that the MCJH meets compliance with the elements of this regulation. (c) Facility staff shall house youth in the unit or room Policy 498 Transgender and Intersex Youth that best meets their individual needs and promotes Behavioral Health statement. their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that Policy 498 Transgender and Intersex Youth transgender and intersex youth have access to Housing C. medical and behavioral health providers qualified to ☒ ☐ ☐ provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 498 Transgender and Intersex Youth necessary security considerations and physical Searches A. plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 401 Intake/Initial Screening youth for the purpose of determining the youth’s BSCC staff requested to review 10 examples anatomical sex. Whenever feasible, the facility shall from July 2022 to present, of youths’ intake respect the youth’s preference regarding the gender of orientation packets. In review, MCJH follows the staff member who conducts any search of the youth. the minimum standards with this regulation. In providing Technical Assistance, BSCC staff recommend adding a clarifying ☒ ☐ ☐ statement that indicates the youth acknowledges having read the orientation document or has had the orientation document read and explained to him/her. The agency understands the importance and is considering making an update to the document. 7293 Marin Probation Juvenile Hall 23-24 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION Policy 401 Intake/Initial Screening The facility administrator shall develop and implement MCJH provides youth with a well detailed written policies and procedures to orient a youth prior to orientation packet regarding facility rules placement in a living area. Both written and verbal including contraband, searches and information shall be provided and supplemented with disciplinary procedures. ☒ ☐ ☐ video orientation if feasible. Provision shall be made to provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches Policy 401 Intake/Initial Screening and disciplinary procedures; MCJH provides youth with a well detailed ☒ ☐ ☐ orientation packet covering all the elements of this regulation. (b) facility’s system of positive behavior interventions Policy 401 Intake/Initial Screening and supports, including behavior expectations, incentives that youth will receive for complying with Policy 409 Booking Protocol ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 401 Intake/Initial Screening facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents or ☒ ☐ ☐ suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Policy 401 Intake/Initial Screening ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Policy 401 Intake/Initial Screening that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 401 Intake/Initial Screening court process; ☒ ☐ ☐ Policy 409 Booking Protocol (g) access to routine and emergency health and mental Policy 401 Intake/Initial Screening health care; ☒ ☐ ☐ (h) access to education, religious services, and Policy 401 Intake/Initial Screening recreational activities; ☒ ☐ ☐ (i) housing assignments; Policy 401 Intake/Initial Screening ☒ ☐ ☐ Policy 409 Booking Protocol (j) opportunity for personal hygiene and daily showers Policy 401 Intake/Initial Screening including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Policy 401 Intake/Initial Screening telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and Policy 401 Intake/Initial Screening other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, Policy 401 Intake/Initial Screening chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; Policy 401 Intake/Initial Screening ☒ ☐ ☐ (o) emergencies including evacuation procedures; Policy 401 Intake/Initial Screening ☒ ☐ ☐ 7293 Marin Probation Juvenile Hall 23-24 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (p) non-discrimination policy and the right to be free Policy 401 Intake/Initial Screening from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a language Policy 401 Intake/Initial Screening other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Policy 401 Intake/Initial Screening education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive Policy 401 Intake/Initial Screening information regarding the youth’s stay in the facility that at a minimum includes answers to frequently During the intake process, the Intake Packet asked questions and provides contact information ☒ ☐ ☐ provides Title 15 accessibility guidance to for the facility, medical, school and mental health; youth. and, (t) a process by which youth may request access to Policy 497 Administrative Separation Title 15 Minimum Standards for Juvenile Facilities. BSCC staff requested to review 10 Separation Incident Report examples from ☒ ☐ ☐ the facility’s prior July 2022 inspection to present. In review, MCJH shows it follows the minimum standards with this regulation. 1354 SEPARATION Policy 497 Administrative Separation Section (a) The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures that address: (a) separation of youth for reasons that include, but are Policy 497 Section(b) not be limited to, medical and mental health conditions, assaultive behavior, disciplinary ☒ ☐ ☐ consequences and protective custody. (b) consideration of positive youth development and Policy 497 Section (c) trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal Policy 497 Section (d) privileges available at the facility, except when necessary to accomplish the objective of After review of the above policy, separation. ☒ ☐ ☐ documentation, and interviews with youth, the agency is compliant with the minimum standards for this regulation. (d) when the objective of the separation is discipline, Policy 497 Section (e) Title 15 Section 1390 shall apply. ☒ ☐ ☐ MCJH complies with the elements of this regulation. (e) when separation results in room confinement, the Policy 497 Section (e) separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and ☒ ☐ ☐ Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 468 Room Confinement of separated youth to determine if separation remains necessary. BSCC staff requested to review 10 room confinement Incident Report examples from the facility’s prior July 2022 inspection to ☒ ☐ ☐ present. 7293 Marin Probation Juvenile Hall 23-24 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Policy 468 Room Confinement (a) The facility administrator shall develop and BSCC staff expressed the importance of implement written policies and procedures documenting, within the incident report, de- addressing the confinement of youth in their room escalation efforts made by staff prior to that are consistent with Welfare and Institutions ☒ ☐ ☐ placing a youth in his or her room. This Code Section 208.3. The placement of a youth in would provide clarity in exhausting less room confinement shall be accomplished in restrictive options. The facility acknowledged. accordance with the following guidelines: MCJH complies with this regulation. (1) Room confinement shall not be used before Policy 468 Room Confinement other, less restrictive, options have been attempted and exhausted, unless attempting Guidelines for Room Confinement B. those options poses a threat to the safety or security of any youth or staff. Guidelines for Room Confinement A. BSCC staff observed language in the Room ☒ ☐ ☐ Confinement policy that is outdated and indicates predetermined sanctions for room confinement. We provided Technical Assistance in recommending that the facility review and update language in the policy and procedure that is in line with current expectations. (2) Room confinement shall not be used for the Policy 468 Room Confinement purposes of punishment, coercion, ☒ ☐ ☐ convenience, or retaliation by staff. Guidelines for Room Confinement C. (3) Room confinement shall not be used to the Policy 468 Room Confinement extent that it compromises the mental and ☒ ☐ ☐ physical health of the youth. Use of Room Confinement A. (b) A youth may be held up to four hours in room Policy 468 Room Confinement confinement. After the youth has been held in room confinement for a period of four hours, staff shall do ☒ ☐ ☐ Use of Room Confinement B1. one or more of the following: (1) Return the youth to general population. Policy 468 Room Confinement Use of Room Confinement B2. Through interviews with behavioral health ☒ ☐ ☐ staff and facility supervisory staff, BSCC staff were able to conclude that MCJH complies with the minimum standards for this regulation. (2) Consult with mental health or medical staff. Policy 468 Room Confinement ☒ ☐ ☐ Use of Room Confinement B3. (3) Develop an individualized plan that includes the Policy 468 Room Confinement goals and objectives to be met in order to ☒ ☐ ☐ reintegrate the youth to general population. Use of Room Confinement C 1-4. (4) If room confinement must be extended beyond Policy 468 Room Confinement four hours, staff shall do each of the following: ☒ ☐ ☐ Use of Room Confinement C 1. 7293 Marin Probation Juvenile Hall 23-24 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) Document the reasons for room Policy 468 Room Confinement confinement and the basis for the extension, the date and time the youth was Use of Room Confinement C 2. first placed in room confinement, and when ☒ ☐ ☐ he or she is eventually released from room confinement. (B) Develop an individualized plan that Policy 468 Room Confinement includes the goals and objectives to be met in order to integrate the youth to general ☒ ☐ ☐ Use of Room Confinement C 3. population. (C) Obtain documented authorization by the Policy 468 Room Confinement Section (5) facility superintendent or his or her ☒ ☐ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of Policy 468 Section (6) single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to ☒ ☐ ☐ normal sleeping hours. (6) This section does not apply to youth or wards Policy 468 Section (7) in court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to Policy 468 Section (8) conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an Policy 468 Section (9) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 412 Assessment and Case Plan placed in a locked cell or sleeping room to treat and protect against the spread of a Policy Statement. communicable disease for the shortest amount of time required to reduce the risk of infection, Assessment and Plan case files. We also with the written approval of a licensed physician thoroughly reviewed the above policy. or nurse practitioner, when the youth is not ☒ ☐ ☐ required to be in an infirmary for an illness. The facility is compliant with Title 15 Additionally, this section does not apply when a minimum standards for this regulation. youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7293 Marin Probation Juvenile Hall 23-24 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 412 Assessment and Case Plan The facility administrator shall develop and implement Policy Statement. written policies and procedures for assessment and case planning. The Policy 412 Assessment and Case Plan ☒ ☐ ☐ contains the elements for the minimum standards for this regulation. However, we provided technical assistance for the agency to review and update the current process to ensure that it is in line with the processes outlined in Title 15. (a) Assessment: Policy 412 Assessment and Case Plan The assessment is based on information collected during the admission process with periodic review, Policy Statement. which includes the youth's risk factors, needs and strengths including, but not limited to, identification ☒ ☐ ☐ of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 412 Assessment and Case Plan (1) A case plan shall be developed for each youth held for at least 30 days or more and created ☒ ☐ ☐ Policy Statement. within 40 days of admission. (2) The institutional plan shall include, but not be Policy 412 Assessment and Case Plan limited to, written documentation that provides: Policy Statement. In the review of Case Plan documentation, the facility meets Title 15 minimum standards ☒ ☐ ☐ for this regulation. However, to maintain compliance, the facility understands it is imperative to document accordingly, and provide oversight to staff that will the completion of tasks on a consistent basis. (A) objectives and time frame for the resolution Policy 412 Assessment and Case Plan of problems identified in the assessment; Policy Statement. In review of Case Plan documentation, the facility meets Title 15 minimum standards for ☒ ☐ ☐ this regulation. However, to maintain compliance, the facility understands it is imperative to document accordingly, and provide oversight to staff that will ensure the completion of tasks on a consistent basis. (B) a plan for meeting the objectives that Policy 412 Assessment and Case Plan includes a description of program resources ☒ ☐ ☐ needed and individuals responsible for Policy Statement. assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 412 Assessment and Case Plan the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; Policy Statement. 7293 Marin Probation Juvenile Hall 23-24 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be Policy 401 Intake/Initial Screening subject to existing resources, shall be The Behavioral Health staff plays a pivotal developed for post dispositional youth in role in the transition plan for youth being accordance with Section 1351; and, ☒ ☐ ☐ released. We were impressed with their comprehensive process and collaborative efforts with probation. The plan is well detailed. (5) in as much as possible and if appropriate, the Policy 304 Counseling and Other plan, including the transition plan, shall be Therapeutic Programs developed with input from the family, supportive We reviewed random youth Institutional adults, youth, and Regional Center for the Assessment and Plan case files. We also Developmentally Disabled. ☒ ☐ ☐ thoroughly reviewed the above policies. The facility is compliant with Title 15 minimum standards for this regulation. 1356 COUNSELING AND CASEWORK SERVICES Policy 304 Counseling and Other Therapeutic Programs The facility administrator shall develop and implement written policies and procedures ensuring the availability ☒ ☐ ☐ of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or Policy 304 Counseling and Other concerns that may arise; Therapeutic Programs ☒ ☐ ☐ (b) youth will receive assistance in requesting contact Policy 304 Counseling and Other with parents, other supportive adults, attorney, Therapeutic Programs ☒ ☐ ☐ clergy, probation officer, or other public official; and, (c) youth will be provided access to available Policy 448 Use of Force resources to meet the youth’s needs. Policy 448 Use of Force contains the elements for the minimum standards of this regulation. BSCC staff requested to review 10 Use of Force Incident Report examples from the ☒ ☐ ☐ facility’s prior July 2022 inspection to the current inspection. We also interviewed youth housed at the facility and facility detention staff. The facility is compliant with Title 15 minimum standards for this regulation. 7293 Marin Probation Juvenile Hall 23-24 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Policy 448: Use of Force, Section (a) (1) The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of force, which may include chemical agents. Force shall never ☒ ☐ ☐ be applied as punishment, discipline, retaliation or treatment. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed Policy 448: Use of Force, Section (a) (2) reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Policy 448, Section (a) (3) including both physical and non-physical options ☒ ☐ ☐ and define when those force options are appropriate. (3) describe force options or techniques that are Policy 448, Section (a) (4) ☒ ☐ ☐ expressly prohibited by the facility. (4) describe the requirements of staff to report any Policy 448, Section (a) (5) inappropriate use of force, and to take ☒ ☐ ☐ affirmative action to immediately stop it. (5) define a standardized reporting format that Policy 448, Section (a) (6) includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Policy 448, Section VIII (C) for investigating unreasonable use of force. The policy contains the minimum standards for this regulation. However, in reviewing Use of Force Incident Reports, the facility’s ☒ ☐ ☐ process for parental notifications is inconsistent. BSCC staff strongly recommended implementing a process that ensures parents are always notified of use- of-force incidents. (7) define the role, notification, and follow-up Policy 448, Section (a) (8) procedures required after use of force incidents ☒ ☐ ☐ for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on MCJH does not authorize the use of pregnant youth in accordance with Penal Code chemical agents. Therefore, section (b) of ☐ ☐ ☒ Section 6030(f) and Welfare and Institutions this regulation is non-applicable. Code Section 222. 7293 Marin Probation Juvenile Hall 23-24 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Facilities that authorize chemical agents as a force ☐ ☐ ☒ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size ☐ ☐ ☒ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the safety of others and only when de- ☐ ☐ ☒ escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be ☐ ☐ ☒ left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident Policy 448, Section C of use of chemical agents, including the reasons for which it was used, efforts to de- escalate prior to use, youth and staff involved, ☒ ☐ ☐ the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Policy 448, Section (c) (1) which require that agencies provide initial and ☒ ☐ ☐ regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions that would contraindicate certain ☒ ☐ ☐ types of force; (2) acceptable chemical agents and the methods Policy 448, Section (c) (3) ☒ ☐ ☐ of application. (3) signs or symptoms that should result in Policy 448, Section (c) (4) immediate referral to medical or behavioral ☒ ☐ ☐ health. (4) instruction on the Constitutional Limitations of Policy 448, Section (c) (5) ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 448, Section (c) (6) ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Policy 614 Use of Physical Restraints training. We requested to review the 10 most recent use of physical restraint Incident Reports ☒ ☐ ☐ since the facility’s prior April 20, 2022, inspection. We also interviewed youth housed at the facility. 7293 Marin Probation Juvenile Hall 23-24 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS Policy 614 Use of Physical Restraints The facility administrator, in cooperation with the Policy Statement. responsible physician and mental health director, shall BSCC staff observed that in all instances, develop and implement written policies and procedures ☒ ☐ ☐ physical restraints were justifiably used and for the use of restraint devices. Restraint devices when less restrictive alternatives were include any devices which immobilize a youth's exhausted. extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Policy 614 Use of Physical Restraints who present an immediate danger to themselves or Policy Statement. others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 614 Use of Physical Restraints discipline, or as a substitute for treatment. The use of Policy Statement. restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 614 Use of Physical Restraints handcuffs, shackles or other restraint devices when used Policy Statement. to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 614 Use of Physical Restraints of the facility manager or designee. The facility manager Procedure #3 may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints Interviews with medical personnel and facility shall be reviewed and documented at a minimum of supervisory staff along with a review of ☒ ☐ ☐ every hour. documentation, confirm that medical staff provides ongoing review, and assessment while a youth is in mechanical or any other type of restraint. A medical opinion on the safety of placement and Policy 614 Use of Physical Restraints retention shall be secured as soon as possible, but no Procedure #4 later than two hours from the time of placement. The youth shall be medically cleared for continued retention Interviews with mental health personnel and at least every three hours thereafter. ☒ ☐ ☐ facility supervisory staff along with a review of documentation, confirm that mental health staff provides ongoing consultation, assessment, and treatment while a youth is in mechanical or any other type of restraint. 7293 Marin Probation Juvenile Hall 23-24 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A mental health consultation shall be secured as soon as Policy 614 Use of Physical Restraints possible, but in no case longer than four hours from the Procedure #5 ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Policy 614 Use of Physical Restraints to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 614 Use of Physical Restraints procedures shall address: ☒ ☐ ☐ Policy Statement. (a) documentation of the circumstances leading to an Policy 614 Use of Physical Restraints application of restraints. ☒ ☐ ☐ Policy Statement. (b) known medical conditions that would contraindicate Policy 614 Use of Physical Restraints certain restraint devices and/or techniques. ☒ ☐ ☐ Policy Statement. (c) acceptable restraint devices. Policy 614 Use of Physical Restraints ☒ ☐ ☐ Policy Statement. (d) signs or symptoms which should result in Policy 614 Use of Physical Restraints immediate medical/mental health referral. ☒ ☐ ☐ Procedure #3. (e) availability of cardiopulmonary resuscitation Policy 614 Use of Physical Restraints equipment. ☒ ☐ ☐ Procedure #5. (f) protective housing of restrained youth. While in Policy 614 Use of Physical Restraints restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth ☒ ☐ ☐ Policy Statement. which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Policy 614 Use of Physical Restraints ☒ ☐ ☐ Policy Statement. (h) exercising of extremities. Policy 502 Transportation Policy Policy 502 Transportation Policy contains the ☒ ☐ ☐ elements for the minimum standards for this regulation. 7293 Marin Probation Juvenile Hall 23-24 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Policy 502 Transportation Policy MOVEMENT AND TRANSPORTATION WITHIN THE The CPO Appointment and Qualifications FACILITY. Letter dated April 11, 2023, written by Chief Probation Officer (CPO), Marlon Washington, confirms that the elements of this regulation The Facility Administrator, in cooperation with the ☒ ☐ ☐ comply with Title 15 minimum standards. responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Policy 502 Transportation Policy: Procedure approved to utilize restraint devices and the for movement with the facility (b) required training. ☒ ☐ ☐ The circumstances leading to the application of restraints are documented accordingly and comply with Title 15 minimum standards. (b) the circumstances leading to the application of Policy 502 Transportation Policy: Procedure restraints must be documented. for movement within the facility, Section (c) ☒ ☐ ☐ The facility complies with Title 15 minimum standards for this regulation. (c) an individual assessment of the need to apply Policy 502: Transportation Policy: Procedure restraints for movement or transportation that for movement within the facility, Section (d) includes consideration of less restrictive The facility complies with Title 15 minimum alternatives, consideration of a youth’s known ☒ ☐ ☐ standards for this regulation. medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 502: Transportation Policy: Procedure with a clearly defined expectation that restraint for movement within the facility, Section (e) ☒ ☐ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 613 Use of Safety Room accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. Policy 613 Policy Policy 613 use of the Safety Room contains the elements for the minimum standards for ☒ ☐ ☐ this regulation. According to MCJH, there was one incident that resulted in the use of a Safety Room. BSCC staff reviewed the documentation of the incident. MCJH appropriately follows Title 15 guidelines. 7293 Marin Probation Juvenile Hall 23-24 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES Policy 613 Policy (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☒ ☐ ☐ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of Policy 613 Policy necessary nutrition and fluids, access to a ☒ ☐ ☐ toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 613 Use of Safety Room designee, before a youth is placed into a safety ☒ ☐ ☐ Procedure #3-4 room; (3) provide for continuous direct visual supervision Policy 613 Use of Safety Room and documentation of the youth's behavior and Procedure #6 ☒ ☐ ☐ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Policy 613 Use of Safety Room ☒ ☐ ☐ facility manager, or designee, every four hours; Procedure #8b (5) provide for immediate medical assessment, Policy 613: Use of safety room where appropriate, or an assessment at the ☒ ☐ ☐ Procedure 6 next daily sick call; and, (6) provide a process for documenting the reason Policy 613 Use of Safety Room for placement, including attempts to use less Procedure #1-8 ☒ ☐ ☐ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be Policy 613 Use of Safety Room ☒ ☐ ☐ accomplished in accordance with the following: Definition (1) safety room shall not be used before other less Policy 613 Use of Safety Room restrictive options have been attempted and Definition exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes Policy 613 Use of Safety Room of punishment, coercion, convenience, or ☒ ☐ ☐ Definition retaliation by staff. (3) safety room shall not be used to the extent that Policy 613 Use of Safety Room it compromises the mental and physical health ☒ ☐ ☐ Procedure #5 Bullets of the youth. (c) A youth may be held up to four hours in the safety Policy 613 Use of Safety Room room. After the youth has been held in the safety Procedure #5 Bullets ☒ ☐ ☐ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. Policy 613 Use of Safety Room ☒ ☐ ☐ Procedure #5 Bullets 7293 Marin Probation Juvenile Hall 23-24 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) consult with mental health or medical staff, Policy 613 Use of Safety Room Procedure #5 Bullets ☒ ☐ ☐ MCJH meets Title 15 minimum standards for this regulation. (3) develop an individualized plan that includes the Policy 613 Use of Safety Room goals and objectives to be met in order to ☒ ☐ ☐ Procedure #5 Bullets reintegrate the youth to general population. (d) If confinement in the safety room must be extended Policy 613 Use of Safety Room beyond four hours, staff shall develop an individualized plan that includes the requirements We requested to review 10 most recent of Section 1354.5 and the goals and objectives to searches or strip searches documentation, be met in order to integrate the youth to general ☒ ☐ ☐ and interviewed youth housed at the facility, population. as well as detention staff. We concluded that the facility complies with Title 15 minimum standards of this regulation. 1360 SEARCHES Policy 408 Searches The facility administrator shall develop and implement Policy Statement. written policies and procedures governing the search of ☒ ☐ ☐ youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety Policy 408 Searches and security of the facility, public, visitors, youth, ☒ ☐ ☐ and staff. Strip Search Procedure #1-11. (b) Searches shall be conducted in a manner that Policy 408 Searches preserves the privacy and dignity of the person being searched and shall not be conducted for Strip Search Procedure #1-11 and Body harassment or as a form of discipline or Cavity Search statement. punishment. Since the prior April 20, 2022, inspection, two (2) strip searches occurred. We reviewed the Incident Reports involving those strip searches. In review, the procedures taken show MCJH follows the minimum standards of this regulation. ☒ ☐ ☐ BSCC staff discussed the importance of ensuring that all Supervisors and Lead staff have a clear and common understanding of the reasonable suspicion and articulable facts that approves strip searching a youth. The facility maintains expectations for strip searches pursuant to PC 4030, for pre- detention youth and post-detention youth. All strip searches are approved in advance of the search. (c) Strip searches and visual or physical body cavity Policy 408 Searches searches shall comply with Penal Code Section ☒ ☐ ☐ 4030. Body Cavity Search policy statement. 7293 Marin Probation Juvenile Hall 23-24 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Physical body cavity searches shall only be Policy 408 Searches conducted by a medical professional. Policy Statement. ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only Policy 408 Searches be strip searched with prior approval of a supervisor when there is reasonable suspicion based on Policy Statement. specific and articulable facts to believe that youth is ☒ ☐ ☐ concealing contraband. The reasonable suspicion The facility has protocols in the policy shall be documented. addressing expectations for staff related to searching youths who are transgender. (f) Searches of transgender and intersex youth shall Policy 408 Searches comply with Section 1352.5. ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip Policy 408 Searches searches are prohibited except in exigent circumstances or when conducted by a medical We requested to review 10 most recent professional. Such searches must be justified and grievances and due process’ documentation, documented in writing. and interviewed youth housed at the facility, ☒ ☐ ☐ as well as detention staff. BSCC staff concluded that the MCJH complies with Title 15 minimum standards of this regulation. 1361 GRIEVANCE PROCEDURE Policy 431: Minor’s Information on Grievances The facility administrator shall develop and implement written policies and procedures whereby any youth may Policy statement #1. appeal and have resolved grievances relating to any condition of confinement, including but not limited to During our physical inspection, we observed health care services, classification decisions, program ☒ ☐ ☐ that grievances were readily available to participation, telephone, mail or visiting procedures, youth. In addition, grievance lock boxes were food, clothing, bedding, mistreatment, harassment or in the housing pods to allow youth to violations of the nondiscrimination policy. There shall be confidentially submit a grievance if needed. no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: 7293 Marin Probation Juvenile Hall 23-24 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) a grievance form and instructions for registering a Policy 431 Minor’s Information on grievance, which includes provisions for the youth Grievances to have free access to the form; Policy Statement #1. ☒ ☐ ☐ The youth were aware of the grievance procedures and the location of the grievance forms and the grievance lockbox to confidentially file a grievance if needed. (b) the youth shall have the option to confidentially file Policy 431 Minor’s Information on the grievance or to deliver the form to any youth Grievances supervision staff working in the facility; ☒ ☐ ☐ Policy Statement #2. (c) resolution of the grievance at the lowest appropriate Policy 431 Minor’s Information on staff level; Grievances ☒ ☐ ☐ Policy statement #1. (d) provision for a prompt review and initial response to Policy 431: Minor’s Information on grievances within three (3) business days, Grievances grievances that relate to health and safety issues must be addressed immediately; ☒ ☐ ☐ Procedure #1 The youth interviewed indicated that during the intake and orientation process, the grievance procedure was clearly explained. (1) The youth may elect to be present to explain Policy 431: Minor’s Information Procedure #1 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 431: Procedure #3 the facility administrator to assist the youth. The documentation as well as interviews ☒ ☐ ☐ show that detention staff respond professionally. (e) provision for a written response to the grievance Policy 431: Procedure #3 ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Policy 431 Minor’s Information on grievance shall be heard by a person not directly Grievances involved in the circumstances which led to the grievance; Policy Statement #1. ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond to grievances in a timely fashion. (g) resolution of the grievance must occur within ten Policy 431 Minor’s Information on (10) business days unless circumstances dictate a Grievances ☒ ☐ ☐ longer time frame. The youth shall be notified of Policy Statement #5. any delay; and, (h) the policy shall provide multiple internal and Policy 431: Procedure # 5 external methods to report sexual abuse and sexual ☒ ☐ ☐ harassment. 7293 Marin Probation Juvenile Hall 23-24 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Whether or not associated with a grievance, concerns Throughout the inspection process, written of parents, guardians, staff or other parties shall be reports of various incidents were requested addressed and documented in accordance with written and received. In review, MCJH incident ☒ ☐ ☐ policies and procedures within a specified timeframe. reports are written and prepared as required by Title 15 minimum standards. 1362 REPORTING OF INCIDENTS Policy 425 Incident Reports A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☐ ☐ ☒ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 473 Use of Force to Collect DNA DNA SPECIMENS, SAMPLES, IMPRESSIONS Specimens, Samples, or Impressions (a) Pursuant to Penal Code Section 298.1 authorized Use of force to gather specimens is law enforcement, custodial, or corrections prohibited. personnel including peace officers, may employ reasonable force to collect blood specimens, saliva ☐ ☐ ☒ samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☐ ☐ ☒ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the ☐ ☐ ☒ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects ☐ ☐ ☒ the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7293 Marin Probation Juvenile Hall 23-24 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Policy 436: School Program, Section (a) Policy 436 School Program: Section (b) (a) School Programs The County Board of Education shall provide for the administration and operation of juvenile court schools in Education annual program evaluation was conjunction with the Chief Probation Officer, or designee completed in January 2023, by Alternative pursuant to applicable State laws. The school and facility Education Consultant, Lisa Schwartz. administrators shall develop and implement written policy Mrs. Schwartz completed the Juvenile and procedures to ensure communication and Facility Education Program Review and coordination between educators and probation staff. Evaluation form. Schwartz indicated Culturally responsive and trauma-informed approaches minimum standards were met. should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe Per the annual educational services review technology practices. The facility administrator shall ☒ ☐ ☐ and evaluation conducted in January 2023, request an annual review of each required element of the MCJH’s education department sufficiently program by the Superintendent of Schools, and a report provides the required elements outlined in or review checklist on compliance, deficiencies, and this regulation. corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be BSCC staff found that the learning delegated to the principal or any other staff of any environment and the quality of educational juvenile court school site. The Superintendent of Schools programming meet the Title 15 minimum shall conduct this review in conjunction with a qualified standards for this regulation. outside agency or individual. Upon receipt of the review, MCJH meets Title 15 minimum standards for the facility administrator or designee shall review each this regulation. item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Policy 436 School Program Section (b) The facility school program shall comply with the State BSCC staff interviewed education staff, as Education Code and County Board of Education policies, well as youth detained at the facility. We also all applicable federal education statutes and regulations physically inspected classrooms. As a result, and provide for an annual evaluation of the educational we found that the learning environment and program offerings. As stated in the 2009 California the quality of educational programming meet Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ Title 15 minimum standards for this establish and maintain learning environments that are regulation. physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 436: School Program Section (b) (1) program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 436: School Program Section (b) (2) Education Code and include, but not be limited ☒ ☐ ☐ to, courses required for high school graduation. 7293 Marin Probation Juvenile Hall 23-24 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Information and preparation for the High School Policy 436: School Program Section (b) (3) Equivalency Test as approved by the California Information regarding online college courses Department of Education shall be made ☒ ☐ ☐ through Santa Rosa Community College is available to eligible youth. provided to youth. In addition, the school offers career guidance programming. (3) Youth shall be informed of post-secondary Policy 436: School Program Section (b) (4) ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Policy 436: School Program Section (b) (5) Tests as approved by the California Department of Education, shall be made available when ☒ ☐ ☐ Per the annual education services evaluation, MCJH is compliant with Title 15 possible. minimum standards for this regulation. (5) Supplemental instruction shall be afforded to Policy 436: School Program Section (b) (6) youth who do not demonstrate sufficient ☒ ☐ ☐ progress towards grade level standards. (6) The minimum school day shall be consistent with Policy 436: School Program Section (b) (7) State Education Code Requirements for juvenile Per the annual education services court schools. The facility administrator, in evaluation, MCJH is compliant with Title 15 conjunction with education staff, must ensure minimum standards for this regulation. that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth Policy 436: School Program Section (c) (1) regardless of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 436: School Program Section (c) (2) (1) Positive behavior management will be Via interviews with education services, implemented to reduce the need for disciplinary MCJH staff effectively communicate ☒ ☐ ☐ action in the school setting and be integrated into administrative decisions that may affect the facility's overall behavioral management plan educational programming. and security system. (2) School staff shall be advised of administrative Policy 436: School Program Section (c) (3) decisions made by probation staff that may ☒ ☐ ☐ affect the educational programming of students. (3) Except as otherwise provided by the State Policy 436: School Program Section (c) (4) Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. 7293 Marin Probation Juvenile Hall 23-24 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) The facility administrator, in conjunction with Policy 436: School Program Section (d) (1) education staff will develop policies and procedures that address the rights of any ☒ ☐ ☐ Per the annual education services evaluation, MCJH is compliant with Title 15 student who has continuing difficulty completing minimum standards for this regulation. a school day. (d) Provisions for Special Populations Policy 436: School Program Section (d) (2) (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 436: School Program Section (e) (1) afforded an educational program that addresses their language needs pursuant to all applicable We interviewed education services staff and state and federal laws and regulations governing ☒ ☐ ☐ reviewed student records to confirm programs for EL students. compliance with the elements of this regulation. (e) Educational Screening and Admission Policy 436: School Program Section (A) (1) Youth shall be interviewed after admittance and ☒ ☐ ☐ a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; Policy 436: School Program Section (B) ☒ ☐ ☐ (B) Home Language Survey and the results of Policy 436: School Program Section (C) the State Test used for English language proficiency; A Special Education teacher is on-site one day per week. ☒ ☐ ☐ Per the annual education services evaluation, MCJH is compliant with Title 15 minimum standards for this regulation. (C) Needs and services of special populations Policy 436: School Program Section (D) as defined by the State Education Code, ☒ ☐ ☐ including but not limited to, students with special needs. (D) Discipline problems. Policy 436: School Program Section (D)(2) ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Policy 436: School Program Section (D) (3) Educational staff shall conduct an assessment to determine the youth's general academic We interviewed education services staff and functioning levels to enable placement in core ☒ ☐ ☐ reviewed student records to confirm curriculum courses. compliance with the elements of this regulation. (3) After admission to the facility, a preliminary Policy 436: School Program Section (D) (4) education plan shall be developed for each ☒ ☐ ☐ youth within five school days. 7293 Marin Probation Juvenile Hall 23-24 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply Policy 436: School Program: Section (f) (1) with the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 436: School Program: Section (f) (2) (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 436: School Program: Section (g) (1) provide appropriate credit (full or partial) for course work completed while in juvenile court ☒ ☐ ☐ IEP transitional meetings are held at least school in accordance with the State Education monthly. Code. (g) Transition and Re-Entry Planning Policy 436: School Program: Section (h) (1) (1) The Superintendent of Schools and the Chief High school graduates have the option to Probation Officer or designee, shall develop enroll in online courses (Second Chance policies and procedures to meet the transition curriculum) through Santa Rosa Junior ☒ ☐ ☐ needs of youth, including the development of an College. education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 436: School Program (1) The school and facility administrator should, BSCC staff reviewed the program, whenever possible, collaborate with local post- recreation, and exercise schedules, logs, secondary education providers to facilitate and records for the months of January, access to educational and vocational ☒ ☐ ☐ February, and March of 2023. opportunities for youth that considers the use of technology to implement these programs. We concluded that the facility complies with Title 15 minimum standards for this regulation. 1371 PROGRAMS, RECREATION, AND Policy 444: Programs Recreation and EXERCISE. Exercise Program Policy Statement #1. The facility administrator shall develop and implement written policies and procedures for programs, BSCC staff discussed favorable outcomes recreation, and exercise for all youth. The intent is to and ongoing compliance when the names of ☒ ☐ ☐ minimize the amount of time youth are in their rooms or youth who did not attend a particular their bed area. program is clearly documented. In addition, clearly document that Administrative Separation youth receive equity in programming, specifically, structured programming. 7293 Marin Probation Juvenile Hall 23-24 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Juvenile facilities shall provide the opportunity for Policy 444: Programs Recreation and programs, recreation, and exercise a minimum of three Exercise Program hours a day during the week and five hours a day each ☒ ☐ ☐ Policy Statement #3. Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 444: Programs Recreation and exercise may be suspended only upon a written finding Exercise Program by the administrator/manager or designee that a youth represents a threat to the safety and security of the Policy statement #4. facility. ☒ ☐ ☐ During the physical facility inspection, we observed program and recreation schedule calendars posted in the living units. Such program, recreation, and exercise schedule shall Policy 444: Programs Recreation and be posted in the living units. Exercise Program On April 12, 2023, Superintendent Tori Lemos-Creighton provided a memo ensuring ☒ ☐ ☐ that an annual review of the programs, recreation, and exercise was conducted by MCJH. Policy Statement #5. There will be a written annual review of the programs, Policy 444: Programs Recreation and recreation, and exercise by the responsible agency to Exercise Program, Section (a) ensure content offered is current, consistent, and relevant to the population. BSCC staff discussed the best outcomes when a supervisor is assigned to sign and confirm programming occurred. BSCC staff reviewed program activity logs and interviewed youth housed at the facility, ☒ ☐ ☐ detention staff, behavioral health staff, and education service staff. In addition, we reviewed three random months of program schedules showing programs provided and individual youth participation. We concluded that the facility meets compliance with Title 15 minimum standards for this regulation. 7293 Marin Probation Juvenile Hall 23-24 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the Policy 444: Programs Recreation and opportunity for at least one hour of daily Exercise Program, Section (a) programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice BSCC staff commend the MCJH in interventions that are culturally relevant and conjunction with Behavioral Health staff, for linguistically appropriate, or pro-social interventions the array of pro-social programming offered and activities designed to reduce recidivism. These to youth detained at the facility. To name a programs should be based on the youth’s individual few, the behavioral health staff facilitates needs as required by Sections 1355 and 1356. Such ☒ ☐ ☐ ART groups, Psycho-Education groups, and programs may be provided under the direction of the support groups for girls in custody. Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; Policy 444 Recreation and Exercise Program (2) Management of Stress and Trauma; Policy Guidelines (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; ☒ ☐ ☐ (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Policy 444 Recreation and Exercise Program opportunity for at least one hour of daily access to Policy Guidelines unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy 444: Recreation and Exercise opportunity for at least one hour of large muscle ☒ ☐ ☐ Program Policy Exception #4 activity each day. The administrator/manager may suspend, for a period Policy 444: Recreation and Exercise not to exceed 24 hours, access to recreation and Program Policy programs. The administrator/manager shall document ☒ ☐ ☐ Youth wishing not to participate in Religious the reasons why suspension of recreation and programs Services are allowed to participate in an occurs. activity outside of their room. 7293 Marin Probation Juvenile Hall 23-24 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM Policy 303 Religion Religious Services #1-4 The facility administrator shall provide access to religious services and/or religious counseling at least Through interviews with youth housed at the once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ facility, and a review of the programming shall be allowed to participate in an activity outside of schedules, we were able to determine that their room if he/she elects not to participate in religious Marin County JH meets compliance with Title programs. 15 minimum standards for this regulation. Religious programs shall provide for: (a) opportunity for religious services and practices; Policy 303 Religion ☒ ☐ ☐ Religious Counseling #1-4 (b) availability of clergy; and, Policy 303 Religion Religious Diets #1-2 Through documentation and interviews with youth housed at the facility, medical staff, and food services personnel, we were able to determine that MCJH complies with Title ☒ ☐ ☐ 15 minimum standards for this regulation. Per policy, the agency honors religious diets. The request for religious diets is made to medical staff. Medical staff informs the food service personnel of the religious diet request. (c) availability of religious diets. Policy 303 Religion ☒ ☐ ☐ Religious Diets #1-2 1373 WORK PROGRAM Policy 464: Detainee Labor Conditions and Restrictions The facility administrator shall develop policies and procedures regarding the fair and consistent assignment MCJH does not currently have a Work of youth to work programs. Work assigned to a youth Program. ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy 456 Visiting Policy Authorization Process: The facility administrator shall develop and implement written policies and procedures for visiting, that include We reviewed visiting policy and procedure, provisions for special visits. Youth shall be allowed to visiting schedules, and interviewed youth receive visits by parents, guardians or persons standing and detention staff. Based on information in loco parentis, and children of youth. Other family received and interviews, we concluded that members, such as grandparents and siblings, and ☒ ☐ ☐ MCJH complies with Title 15 minimum supportive adults, may be allowed to visit with the standards for this regulation. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. MCJH ensures visiting occurs at reasonable times, and if a visitor is denied, the youth affected is notified. 7293 Marin Probation Juvenile Hall 23-24 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to Policy 456 Visiting Policy the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s Policy Statement. criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to A review of visiting logs and interviews with ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of youth confirms that MCJH ensures youth visitation or limitation on visitations shall be have an opportunity to have visitation for a communicated to the youth, person denied and facility minimum of two hours per week. administrator. Opportunity for visitation shall be a minimum of two hours Policy 456 Visiting Policy per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety Definition Statement. ☒ ☐ ☐ need. MCJH complies with Title 15 minimum standards for this regulation. Provisions for special visits, in addition to the two-hour Policy 456 Visiting Policy minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the Policy Statement. discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE Policy 453 Correspondence - Mail Policy The facility administrator shall develop and implement Through interviews with youth and staff, it written policies and procedures for correspondence ☒ ☐ ☐ was determined that MCJH follows Title 15 which provide that: minimum standards for this regulation. (a) there is no limitation on the volume of mail that youth Policy 453 Correspondence - Mail Policy may send or receive; ☒ ☐ ☐ Guidelines #1 (b) youth may send two letters per week postage free; Policy 453 Correspondence - Mail Policy ☒ ☐ ☐ Guidelines #2 (c) youth may correspond confidentially with state and Policy 453 Correspondence - Mail Policy federal courts, any member of the State Bar or holder Guidelines #3 of public office, and the Board; however, authorized facility staff may open and inspect such mail only to ☒ ☐ ☐ search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 453 Correspondence - Mail Policy in (c), may be read by staff only when there is Guidelines reasonable cause to believe facility safety and Through interviews with youth and staff, it ☒ ☐ ☐ security, public safety, or youth safety is jeopardized. was determined that MCJH follows Title 15 minimum standards for this regulation. 7293 Marin Probation Juvenile Hall 23-24 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1376 TELEPHONE ACCESS Policy 457 Phone Call for Detainees The administrator of each juvenile facility shall develop Policy Statement. and implement written policies and procedures to provide ☒ ☐ ☐ youth with access to telephone communications. Through interviews with youth and staff, it was determined that MCJH follows Title 15 minimum standards for this regulation. 1377 ACCESS TO LEGAL SERVICES Policy 453: Correspondence The facility administrator shall develop written Policy Statement. ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 453: Correspondence attorneys and their authorized representatives; ☒ ☐ ☐ Policy Statement. (b) provision for confidential consultation with 453: Policy Correspondence attorneys; and, ☒ ☐ ☐ Policy Statement. (c) unlimited postage free, legal correspondence and 453: Policy Correspondence cost-free telephone access as appropriate. The facility has established rules outlined and supported by its Behavior Management System, which promotes and incentivizes good behavior. Youth are aware of ☒ ☐ ☐ expectations through positive behavior interventions and support. We interviewed youth and detention staff, and physically inspected the facility to aid in confirming compliance with the Title 15 minimum standards for this regulation. 1390 DISCIPLINE The facility administrator shall develop and implement Policy 445 Discipline Guidelines A. written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☐ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Policy 445 Discipline Guidelines B. ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Policy 445 Discipline Guidelines C. personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Policy 445 Discipline Guidelines D. ☒ ☐ ☐ (d) contact with parent or attorney; Policy 445 Discipline Guidelines E. We interviewed youth housed at the facility and detention staff, and reviewed ☒ ☐ ☐ documentation to determine that the facility complies with the Title 15 minimum standards for this regulation. 7293 Marin Probation Juvenile Hall 23-24 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) exercise; Policy 445 Discipline Guidelines F. We interviewed youth, medical staff, and behavioral health staff in addition to ☒ ☐ ☐ reviewing documentation. The facility complies with the Title 15 minimum standards for this regulation. (f) medical services and counseling; Policy 445 Discipline Guidelines G. ☒ ☐ ☐ (g) religious services; Policy 445 Discipline Guidelines H. ☒ ☐ ☐ (h) clean and sanitary living conditions; Policy 445 Discipline Guidelines I. ☒ ☐ ☐ (i) the right to send and receive mail; Policy 445 Discipline Guidelines J. We interviewed youth, detention staff, and education services staff. In addition, we ☒ ☐ ☐ reviewed documentation. The facility complies with the Title 15 minimum standards for this regulation. (j) education; and, Policy 445 Discipline Guidelines K ☒ ☐ ☐ (k) rehabilitative programming. Policy 445 Discipline Guidelines We interviewed youth and detention staff and reviewed random incident reports that ☒ ☐ ☐ documents proof of practice regarding disciplinary actions including both minor and major rule violations. We also observed the facility rules posted on the housing unit walls. The facility administrator shall establish rules of conduct Policy 445: Discipline Guidelines and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy 445: Discipline Guidelines Section (a) The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Policy 445: Discipline Guidelines Section (b) discipline for violation of rules; ☒ ☐ ☐ (b) prohibiting discipline to be delegated to any youth; Policy 445: Discipline Guidelines Section (C) ☒ ☐ ☐ 7293 Marin Probation Juvenile Hall 23-24 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) definition of major and minor rule violations and Policy 445: Discipline Guidelines Section (d) their consequences, and due process requirements; The elements of this regulation are confirmed in the Appointment and Qualification Letter, dated April 11, 2023, received from Chief Probation Officer (CPO), Marlon Washington. ☒ ☐ ☐ The agency ensures that detention staff makes use of training that ensures developmentally appropriate, trauma- informed approaches to working with youth while implementing positive behavior intervention. (d) trauma-informed approaches and positive behavior Policy 445: Discipline Guidelines Section (e) interventions; ☒ ☐ ☐ (e) minor rule violations may be handled informally by Policy 445: Discipline Guidelines Section (f) counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be Review of the facility’s incentive program and accompanied by written documentation and a ☒ ☐ ☐ documentation showing the discipline for policy of review and appeal to a supervisor; and, major rule violations by youth, MCJH follows the minimum standards for this regulation. (f) major rule violations and the discipline process Policy 445: Discipline Guidelines Section (e) shall be documented and require the following: (1) BSCC staff requested to review 10 examples between the months of October 2022 and December 2022, or the 10 most recent ☒ ☐ ☐ examples of a “Written Notice to the Minor”/Due Process forms. After review of the documentation, MCJH shows compliance with the minimum standards of the regulation. (1) written notice of violation prior to a hearing; Policy 445: Discipline Guidelines Section (f) ☒ ☐ ☐ (2) (2) accommodations provided to youth with Policy 445: Discipline Guidelines Section (f) disabilities, limited literacy, and English (3) ☒ ☐ ☐ language learners; (3) hearing by a person who is not a party to the Policy 445: Discipline Guidelines Section (f) incident; (4) We reviewed random incident reports. We also interviewed youth housed at the facility ☒ ☐ ☐ and detention staff. The facility does well in documenting that youth are, in a timely manner, provided the opportunity to appeal a discipline being imposed. (4) opportunity for the youth to be heard, present Policy 445: Discipline Guidelines Section (f) evidence and testimony; ☒ ☐ ☐ (5) (5) provision for youth to be assisted by staff in the Policy 445: Discipline Guidelines Section (f) hearing process; ☒ ☐ ☐ (6) 7293 Marin Probation Juvenile Hall 23-24 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) provision for administrative review. Policy 445: Discipline Guidelines Section (f) (g) ☒ ☐ ☐ (g) violations that result in a removal from camp or Policy 445: Discipline Guidelines commitment program, but not a return to court, will follow the due process provisions in subsection (e) ☒ ☐ ☐ above. 1410 MANAGEMENT OF COMMUNICABLE Policy 621: Notification of Contagious DISEASES. Diseases to Superintendent The health administrator/responsible physician, in Policy Statement. cooperation with the facility administrator and the local health officer, shall develop written policies and To aid in confirming compliance with Title 15 procedures to address the identification, treatment, minimum standards for this regulation, we control and follow-up management of communicable reviewed the annual Medical/Mental, diseases. The policies and procedures shall address, Nutrition, and Environmental Health but not be limited to: evaluations by qualified evaluators. We also interviewed medical personnel. ☒ ☐ ☐ A complete health appraisal will be conducted by Health Services staff on all new intakes within 96 hours (excluding holidays) of their admission into detention. We concluded that MCJH meets Title 15 minimum standards for this regulation. (a) Intake health screening procedures; Policy 621: Notification of Contagious ☒ ☐ ☐ Diseases to Superintendent (b) Identification of relevant symptoms; Policy 621: Notification of Contagious Diseases to Superintendent ☒ ☐ ☐ We interviewed medical personnel to help confirm compliance with the Title 15 minimum standards for this regulation. (c) Referral for medical evaluation; Policy 621: Notification of Contagious ☒ ☐ ☐ Diseases to Superintendent (d) Treatment responsibilities during detention; Policy 706.2: Communicable Diseases - Minor To aid in confirming compliance with Title 15 ☒ ☐ ☐ minimum standards for this regulation, we interviewed medical and behavioral health personnel. (e) Coordination with public and private community- Policy 706.2: Communicable Diseases - based resources for follow-up treatment; ☒ ☐ ☐ Minors 7293 Marin Probation Juvenile Hall 23-24 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Applicable reporting requirements; and, Policy 706.2: Communicable Diseases - Minors To aid in confirming compliance with Title 15 minimum standards, we reviewed the annual Medical/Mental, Nutrition, and Environmental ☒ ☐ ☐ Health evaluations by qualified evaluators. We also interviewed medical personnel to help determine that MCJH meets the minimum requirements for this regulation. (g) Strategies for handling disease outbreaks. Policy 706.2: Communicable Diseases- ☒ ☐ ☐ Minors The policies and procedures shall be updated as Policy 706.2: Communicable Diseases- necessary to reflect communicable disease priorities Minors identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 435: Sick Call Policy/Removal from (EXCERPT) School The health administrator, in cooperation with the facility The regulation requires that youth shall be administrator, shall develop policy and procedures to provided the opportunity to confidentially establish a daily routine for youth to convey requests for convey either through written or verbal emergency and non-emergency medical, dental and communications, a request for medical, behavioral/mental health care services. dental, or behavioral/mental health services. ☒ ☐ ☐ In providing Technical Assistance to ensure MCJH maintains compliance, we recommended that MCJH place a secured lock box in the facility dayroom to allow youth to confidentially make medical and mental health requests. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 459: Clothing Issue and Exchange The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing We interviewed youth and reviewed ☒ ☐ ☐ and footwear specified in this regulation. The facility has documentation to determine that the facility the primary responsibility to provide clothing and meets compliance with the Title 15 minimum footwear. Clothing provisions shall ensure that: standards for this regulation. (a) Clothing is clean, reasonably fitted, durable, easily Policy 459: Clothing Issue and Exchange laundered, in good repair, and free of holes and ☒ ☐ ☐ tears. (b) The standard issue of climatically suitable clothing Policy 459: Clothing Issue and Exchange for youth shall consist of but not be limited to: We interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (1) Socks and serviceable footwear; Policy 459: Clothing Issue and Exchange ☒ ☐ ☐ (2) Outer garments; Policy 459: Clothing Issue and Exchange We interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. 7293 Marin Probation Juvenile Hall 23-24 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) New non-disposable underwear which shall Policy 459: Clothing Issue and Exchange remain with the youth throughout their stay, and; We interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (4) Undergarments, that are freshly laundered and Policy 459: Clothing Issue and Exchange free of stains, including tee shirts and bras. ☒ ☐ ☐ (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Policy 459: Clothing Issue and Exchange We interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. 1482 CLOTHING EXCHANGE Policy 459: Clothing Issue and Exchange The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 499: Control of Vermin in Minors’ PERSONAL CLOTHING Personal Clothing There shall be written policies and site-specific We interviewed youth and reviewed procedures developed and implemented by the facility documentation to determine that the facility administrator to control the contamination and/or ☒ ☐ ☐ meets compliance with the Title 15 minimum spread of vermin and ecto-parasites in all youth’s standards for this regulation. personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 401: Issuing of Personal Hygiene Items to Minors There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Policy 401: Issuing of Personal Hygiene ☒ ☐ ☐ Items to Minors (b) Toothpaste; Policy 401: Issuing of Personal Hygiene ☒ ☐ ☐ Items to Minors (c) Soap; Policy 401: Issuing of Personal Hygiene ☒ ☐ ☐ Items to Minors 7293 Marin Probation Juvenile Hall 23-24 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Comb; Policy 424: Hygiene/Showers, Shaving, and ☒ ☐ ☐ Razor Handling (e) Shaving implements; Policy 401: Issuing of Personal Hygiene ☒ ☐ ☐ Items to Minors (f) Deodorant; Policy 401: Issuing of Personal Hygiene ☒ ☐ ☐ Items to Minors (g) Lotion; Policy 401: Issuing of Personal Hygiene ☒ ☐ ☐ Items to Minors (h) Shampoo; and, Policy 401: Issuing of Personal Hygiene ☒ ☐ ☐ Items to Minors (i) Post-shower conditioning hair products. Policy 401: Issuing of Personal Hygiene Items to Minors We interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. Youth shall not be required to share any personal care Policy 401: Issuing of Personal Hygiene items listed in items (a) through (d). Liquid soap Items to Minors provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged We interviewed youth and reviewed safety razors, electric razors, and other shaving documentation to determine that the facility instruments capable of breaking the skin, when shared ☒ ☐ ☐ meets compliance with the Title 15 minimum among youth, shall be disinfected between individual standards for this regulation. uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 424: Hygiene/Showers, Shaving, and Razor Handling There shall be written policies and site specific procedures developed and implemented by the facility We interviewed youth and reviewed administrator for showering/bathing and brushing of documentation to determine that the facility ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on meets compliance with the Title 15 minimum assignment to a housing unit and on a daily basis standards for this regulation. thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 424: Hygiene/Showers, Shaving, and Razor Handling Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of We interviewed youth and reviewed identification in Court. All youth shall have equal documentation to determine that the facility ☒ ☐ ☐ opportunity to shave face and body hair. The facility meets compliance with the Title 15 minimum administrator may suspend this requirement in relation standards for this regulation. to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Policy 424.1 Hair Care Services Hair care services shall be available in all juvenile We interviewed youth and reviewed facilities. Youth shall receive hair care services monthly. documentation to determine that the facility Equipment shall be cleaned and disinfected after each ☒ ☐ ☐ meets compliance with the Title 15 minimum haircut or procedure, by a method approved by the standards for this regulation. State Board of Barbering and Cosmetology. 7293 Marin Probation Juvenile Hall 23-24 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1500 STANDARD BEDDING AND LINEN ISSUE Policy 459: Clothing Issue and Exchange Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ (d) One towel; and, ☒ ☐ ☐ (e) One blanket or more, up on request Policy 459: Clothing Issue and Exchange We interviewed youth and reviewed documentation to determine that the facility ☒ ☐ ☐ meets compliance with the Title 15 minimum standards for this regulation. 1501 BEDDING LINEN EXCHANGE Policy 459: Clothing Issue and Exchange The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Policy 459: Clothing Issue and Exchange once a month. ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND Policy 499.3: Institution Sanitation, Safety MAINTENANCE and Maintenance Further evidence of compliance with this The facility administrator shall develop and implement regulation is supported with MCJH’s written policies and site-specific procedures for the compliance with the following Title 15 maintenance of an acceptable level of cleanliness, Regulations: repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, • 131 County Inspection and equipment, including restraint devices, and physical Evaluation of Building and Grounds plant maintenance and inspections to identify and • 1327 Emergency Procedures correct unsanitary or unsafe conditions or work • 1325 Fire Safety Plan practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7293 Marin Probation Juvenile Hall 23-24 - 57 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. (Refer to the JPCF Program Agreement, ☐ ☐ ☒ Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through 21. ☒ ☐ ☐ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ Section 300 of the Welfare and Institutions Code (WIC) ☐ Violation ☒ are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). ☐ Violation ☒ Federal Minors (ICE Holds or ORR Contract) are held in the facility. ☐ ☒ ☐ If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ separated from minors. ☒ Violation ☐ Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the ☐ ☐ ☒ facility in a manner that allows contact with minors. Violation 7293 Marin Probation Juvenile Hall 23-24 - 58 - J453 JUV PRO-Eff. 01-01-2019 STATE BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7293 FACILITY: Marin County Juvenile Hall (MCJH) TYPE: JH RC: 40 FIELD REPRESENTATIVE: Forrest Coleman DATE: April 20, 2023 Comments: No changes to the facility during the 2023-2024 inspection cycle. ROOMS EACH ROOM Unit Room Applicable # Each Total Size (L x W x H) FIXTURES* COMMENTS Designation Type Standards Rooms Room RC or # RC Square/Cubic T U W F S Beds Feet Court Holding Pre-1998 1 4 (4) 8.3' X 6.75' 6.5' bench; access to plumbing outside holding room; additional interview rooms also available; pre-booking space in the administrative area. Room dimensions provided by facility staff, at the request of the BSCC, to update CYA data. Housing Single Pre-1998 17 1 1 17 11.25' X 7.5' North Wing – At the time of the inspection the North Wing house COVID-19 protocol youth. All North, East, Double Pre-1998 7 2 2 14 11.25' X 11.25' rooms are dry rooms except for rooms D and E. and West Wings West Wing – At the time of the inspection the West Wing housed female youth. All rooms are dry rooms except for rooms A and B. East Wing – At the time of the inspection the East Wing housed male youth. All rooms are dry rooms. South Wing Single 1998 8 1 1 8 6.6’ X 10’ 1 1 1 South Wing – At the time of the inspection the South Wing was unoccupied. All rooms are wet rooms. South Wing Single 1998 1 1 1 1 8.3’ X 10’ 1 1 1 Handicapped accessible room. Operational in 2002; under 1998 regulations. Safety Padded Pre-1998 1 1 (1) 11' x 9' Plumbing fixture access outside the room. Room Dayroom Pre-1998 1 37' X 38' Additional dayroom/multipurpose space in the West Wing. Recreation Outdoor 1998 110’ X 110’ + Total of 13,664 square feet of outdoor exercise area. 68’ X 23’ *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in the unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7293 Marin Probation Juvenile Hall LASE 23-24 - 1 - Juv LAS.dot;BSCC 460(1/6/97) PHYSICAL PLANT EVALUATION STATE BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL-PURPOSE JUVENILE HALLS, AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7293 FACILITY NAME: Marin County Juvenile Hall FACILITY TYPE: JH CONSTRUCTION/REMODEL DATE(S): Original construction in 1960s; remodel in 1996; 9 beds added in 2002. IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: Added new classroom, courtroom, and administration area in 1996; renovated outdoor exercise space and 9 beds added in 2002 under 1998 regulations. FIELD REPRESENTATIVE: Forrest Coleman DATE: April 20, 2023 Comments: No changes to the facility during the 2020/2022 inspection cycle. ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) Pre-98 regulations; court holding room in 1996 addition; a pre-booking area is also  A. Holding Rooms: located in the administrative area. 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the  rated capacity based on floor space; 3. Provide access to water closets and wash  Access is provided outside the holding room. basins at a ratio of a 1:8; and 4. Provide access to drinking fountain.  Access is provided outside the holding room. B. Provide access to telephone.  C. Provide access to private room(s) for interviews.  MEDICAL EXAM SPACE (JH & CAMP) The nurse’s office is also used for medical exams, locked pharmaceutical storage, and Space or room(s) afford privacy, are equipped to carry  storage for other medical supplies. A out routine examinations and emergency care and separate, suitably equipped exam room have sufficient locked storage space for medical should be considered in the future for supplies. remodeling or construction. CAPACITY (CAMP)  The maximum number of minors does not exceed 100 unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) There are East, West, and North wings, each  of which holds 30 youth or less. A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6;  1998 regulations (applicable to the nine beds that came online in 2002) require that a 2. Washbasins at a ratio of 1:6;  washbasin, toilet, and drinking fountain are available in each room. There are four 3. Water closets at a ratio of 1:6 or water closet  additional pre-98 wet rooms. The central and one urinal for every 15 boys; and, * Issues on this checklist are from the Pre-1998 Title 15, Sections 4272 (Juvenile Halls and Special Purpose Juvenile Halls) and 4323 (camps and ranches). 7293 Marin Probation Juvenile Hall PHY 23-24 - 1 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS 4. Access to a drinking fountain by minors and toilet area includes eight showers, seven staff. washbasins, and seven toilets.  BSCC recommends the removal of all towel holders within the facility’s shower areas. B. Doors of each sleeping room have a view panel 1998 regulations require that the view panels (maximum of 144 square inches of shatter-proof  for the nine beds brought online in 2002 have glass or plastic materials) that allows the visual a minimum of 144 square inches. supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one  side, or if room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP)  Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP)  Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP)  Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain,  wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each  sleeping area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10;  C. Access to toilets at a ratio of 1:10 or toilet and one  urinal for every 15 boys; and, D. Access to a drinking fountain.  BEDS AND MATTRESSES (JH, SPJH & CAMP)  Beds and mattresses are: A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12  inches off the floor; and, C. Mattresses are made of a fire-retardant material.  INTERVIEW ROOMS (JH, SPJH & CAMP)  A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. 7293 Marin Probation Juvenile Hall PHY 23-24 - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS B. There is a private room suitably equipped for  conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at  desk level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Classroom space was measured by facility staff and reported to be 1415 square feet, Each classroom contains a minimum of 160 square  with an additional classroom in the West feet with a teacher's desk and work area, and a (girls) wing that measures 310 feet and is minimum of 28 square feet per student. Classrooms used as needed for overflow. should be designed for no more than 15 students. DINING SPACE (JH & CAMP) The facility is designed to utilize a dining hall in a separate building on campus for low-risk  There is a minimum of 15 square feet of space for minors. However, at the time of the each person being fed at any given time. inspection, the dayroom was being utilized for youth to complete all meals. PHYSICAL ACTIVITY SPACE (JH & CAMP) The outdoor recreation space was replaced with the 2002 addition and comes under the A. There is indoor space consisting of at least 30  regulation noted below (Section 460A.1.11). square feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of:  1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or  multipurpose space (gymnasium) for a camp with a capacity of more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or  multipurpose space (gymnasium) for a camp with a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening  recreational activities in camps. Physical Activity and Recreation Spaces (NA There is a large, paved exercise area that SPJH; 1.11) measures approximately 110’ X 110’ plus an additional smaller paved exercise area that 98: Facilities with a capacity of less than 41 minors measures 68’ X 23’ for a total of 13,664  have a minimum of 9,000 square feet dedicated square feet of outdoor exercise area. indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have The drinking fountain is in the outdoor a minimum of 9000 square feet dedicated indoor- exercise area as required by Section outdoor space. 460A.2.3. 7293 Marin Probation Juvenile Hall PHY 23-24 - 3 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum  Facility capacity is less than 41 minors. dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and  recreation space is out-of-doors and is equipped and of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single  dimension less than 40 feet. Outdoor recreation area lighting allows for evening  activities and provides security. STORAGE SPACE (JH, SPJH & CAMP) A. Each minor is provided 9 cubic feet of secure  storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet  of floor area is recommended) for bulk and activity storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides  space for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the  room; B. 10 feet by 20 feet floor dimensions; and,  C. 1600 cubic feet of air space with a minimum  ceiling height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS Not an SPJH. SPJHs are exempt from the following Pre-1998 Title 15 regulations:  a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7293 Marin Probation Juvenile Hall PHY 23-24 - 4 - J455 PHY Pre-98.dot (9/98)