Mariposa SPJH (2023-2024 inspection cycle)

May 19, 2023 Ryan Oliphant, Chief of Probation Mariposa Probation Department 5091 Bullion Street, P.O. Box 76 Mariposa, California 95338 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, MARIPOSA COUNTY PROBATION DEPARTMENT DETENTION FACILITY Dear Chief Oliphant: The 2023-2024 Comprehensive Inspection of the Mariposa County Special Purpose Juvenile Hall has been completed. A pre-inspection briefing was held on Wednesday, March 8, 2023, and the following facility was inspected May 18, 2023: FACILITY NAME BSCC # FACILITY TYPE Mariposa SPJH 7306 JH This inspection was conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards1. Refer to the attached Title 15 Procedures Checklist for detailed information. 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. Ryan Oliphant, Chief of Probation Page 2 No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Thursday, May 18, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at shay.molennor@bscc.ca.gov or call (916) 708-2062 if you have any questions. Sincerely, SHAY MOLENNOR Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Mariposa County Juvenile Court* Chair, Juvenile Justice Commission, Mariposa County* Chair, Board of Supervisors, Mariposa County* County Administrator, Mariposa County* Monique Beaudoin, Facility Manager (Electronic Copy) *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7306 Mariposa SPJH LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7306 FACILITY NAME: Mariposa County Special Purpose Juvenile Hall (SPJH) FACILITY TYPE: SPJH PERSON(S) INTERVIEWED: Ryan Oliphant, Chief Probation Officer, Monique Beaudoin, Probation Supervisor/Facility Manager FIELD REPRESENTATIVE: Shay Molennor DATE: May 18, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF September 13, 2021 9B BUILDING AND GROUNDS December 5, 2022 On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire September 1, 2021 10B clearance as required by Health and Safety Code Section July 13, 2022 ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with 2021: 11B Health and Safety Code Section 101045; Nutrition: April 7, 2021 Environmental: April 7, 2021 Medical/Mental Health: April 7, 2021 ☒ ☐ ☐ 2022: Nutrition: April 15, 2022 Environmental: April 15, 2022 Medical/Mental Health: April 15, 2022 (d) county superintendent of schools on the adequacy of This inspection is not required for Special 1 e 2B ducational services and facilities as required in Section ☐ Purpose Juvenile Halls. ☐ ☒ 1370; (e) juvenile court as required by Section 209 of the December 28, 2021 1 W 3B elfare and Institutions Code; and, ☒ ☐ ☐ December 6, 2022 (f) the Juvenile Justice Commission as required by June 21, 2021 14B Section 229 of the Welfare and Institutions Code or December 1, 2022 Probation Commission as required by Section 240 of the ☒ ☐ ☐ Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7306 Mariposa Probation SPJH PRO 23-24 Page 1 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Chapter 4.0 Appointment and Qualifications 15B BSCC Note: Compliance with this section is determined A memorandum dated May 15, 2023, by Chief by receipt of the Chief Probation Officer’s certification Probation Officer Ryan Oliphant addressed all letter confirming that all elements of regulation are met. elements of this regulation. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 1321 STAFFING Chapter 4.1 Staffing Each juvenile facility shall: The facility has one Probation (a) have an adequate number of personnel sufficient to Supervisor/Facility Manager who is Juvenile carry out the overall facility operation and its Corrections Core trained and three extra help programming, to provide for safety and security of youth on-call Probation Corrections Officers. and staff, and meet established standards and Additionally, six Probation Officers who all are regulations; ☒ ☐ ☐ Juvenile Corrections Core trained to assist when needed. During this inspection cycle, no youth were housed overnight. Upon booking they are either released or transported to a full-service Juvenile Hall in Tuolumne County. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; ☒ ☐ ☐ (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; 7306 Mariposa Probation SPJH PRO 23-24 Page 2 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ (f) have sufficient food service personnel relative to the Trinity Food Services via the Mariposa County number and security of living units, including staff Jail provides food to the youth in custody. qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Chapter 4.1 Staffing (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for ☒ ☐ ☐ each 10 youth in detention; (B) during the hours that youth are confined to their During this inspection cycle no youth were room for the purpose of sleeping, one wide-awake housed in the facility overnight. youth supervision staff member on duty for each ☒ ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, 7306 Mariposa Probation SPJH PRO 23-24 Page 3 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Chapter 4.2 Employee Orientation and AND TRAINING Training (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ A memorandum dated May 15, 2023, by Chief supervision staff member shall be properly oriented to Probation Officer Ryan Oliphant addressed all their duties, including: elements of this regulation (1) youth supervision duties; (2) scope of decisions they shall make; ☒ ☐ ☐ (3) the identity of their supervisor; ☒ ☐ ☐ (4) the identity of persons who are responsible to them; ☒ ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☐ ☐ (6) ethical responsibilities. ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility- ☒ ☐ ☐ specific orientation, including: (1) individual and group supervision techniques; ☒ ☐ ☐ (2) regulations and policies relating to discipline and rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; 7306 Mariposa Probation SPJH PRO 23-24 Page 4 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) basic health, sanitation and safety measures; ☒ ☐ ☐ (4) suicide prevention and response to suicide attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ (8) routine security measures, including facility perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to mental health services; ☒ ☐ ☐ (10) documentation; and ☒ ☐ ☐ (11) fire/life safety training ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each As an SPJH, this facility is exempt from this youth supervision staff member shall successfully training requirement. The policy articulates the complete the requirements of the Juvenile Corrections agency will attempt to meet this standard Officer Core Course pursuant to Penal Code Section ☒ ☐ ☐ within one year of employment. The Facility 6035. Manager and six Probation Officers are Juvenile Corrections Core trained. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Chapter 4.3 Fire and Life Safety Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL The manual was last reviewed in July 2022. All facility administrators shall develop, publish, and Chapter 1.0 Policy and Procedures Manual implement a manual of written policies and procedures that address, at a minimum, all regulations that are The Facility Manager was provided applicable to the facility. Such a manual shall be made assistance and recommendations to enhance available to all employees, reviewed by all employees, ☒ ☐ ☐ their policies and procedures to address and shall be administratively reviewed at a minimum consistency, clarity, and best practices. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Chapter 4.4 Employee Responsibilities and communications and a description of job classifications; Duties ☒ ☐ ☐ Appendix C (b) responsibility of the probation department, purpose of Chapter 1.0 programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Chapter 4.4 ☒ ☐ ☐ (d) initial orientation and training program for employees; Chapter 4.2 Employee Orientation and ☒ ☐ ☐ Training 7306 Mariposa Probation SPJH PRO 23-24 Page 5 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) initial orientation, including safety and security issues Chapter 4.2 and anti-discrimination policies, for support staff, contract employees, school, mental/behavioral health and Extra-help Probation Corrections Officers are medical staff, program providers and volunteers; contract employees who receive training and ☒ ☐ ☐ orientation. No medical, mental health or school employees work on site because the facility is designated as a Special Purpose Juvenile Hall. (f) maintenance of record-keeping, statistics and communication system to ensure: ☒ ☐ ☐ (1) efficient operation of the juvenile facility; ☒ ☐ ☐ (2) legal and proper care of youth; ☒ ☐ ☐ (3) maintenance of individual youth's records; ☒ ☐ ☐ (4) supply of information to the juvenile court and those authorized by the court or by the law; and, ☒ ☐ ☐ (5) release of information regarding youth. ☒ ☐ ☐ (g) ethical responsibilities; ☒ ☐ ☐ (h) trauma-informed approaches; ☒ ☐ ☐ (i) culturally responsive approaches; ☒ ☐ ☐ (j) gender responsive approaches; ☒ ☐ ☐ (k) a non-discrimination provision that provides that all This is posted in the dayroom of the facility. youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Chapter 6.4 Release Procedures of Detained Cal eligibility information and enrollment of eligible youth; Youth ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Chapter 3.1 Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff A review of documentation reveals with two-year retention of the inspection record; ☒ ☐ ☐ compliance with this regulation. (c) fire prevention inspections as required by Health and The last fire inspection was on July 13, 2022. Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ (d) an evacuation plan; ☒ ☐ ☐ 7306 Mariposa Probation SPJH PRO 23-24 Page 6 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) documented fire drills not less than quarterly; A review of documentation reveals ☒ ☐ ☐ compliance with this regulation. (f) a written plan for the emergency housing of youth in the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ ☐ ☐ 1326 SECURITY REVIEW Chapter 3.8 Security Review of Facility Each facility administrator shall develop policies and A memorandum dated August 15, 2022, by procedures to annually review, evaluate, and document ☒ ☐ ☐ Facility Manager Monique Beaudoin security of the facility. The review and evaluation shall addressed all elements of this regulation. include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Chapter 3.0 Emergency Action Plan 0B The facility administrator shall develop facility-specific A memorandum dated August 15, 2022, by policies and procedures for emergencies that shall ☒ ☐ ☐ Facility Manager Monique Beaudoin include, but not be limited to: addressed all elements of this regulation. (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ (c) fire and natural disasters; ☒ ☐ ☐ (d) periodic testing of emergency equipment; ☒ ☐ ☐ (e) emergency evacuation of the facility; and ☒ ☐ ☐ (f) a program to provide all youth supervision staff with an annual review of emergency procedures. ☒ ☐ ☐ 1328 SAFETY CHECKS Chapter 3.3 Safety Checks 1B The facility administrator shall develop and implement There were no safety checks to review as no policy and procedures that provide for direct visual youth were placed in a cell during this observation of youth at a minimum of every 15 minutes, inspection cycle. Pending release or at random or varied intervals during hours when youth transport-to-Tuolumne-Juvenile-Hall-youth are asleep or when youth are in their rooms, confined in wait in the day room. holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 1329 SUICIDE PREVENTION PLAN Chapter 3.4 Suicide Prevention Plan 2B The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Precautionary Protocols (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ intake and as needed during detention. 7306 Mariposa Probation SPJH PRO 23-24 Page 7 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☐ ☐ (e) Safety Interventions (1) Procedures to address intervention protocols for youth identified at risk for suicide which may include, ☒ ☐ ☐ but are not limited to: (A) Housing consideration ☒ ☐ ☐ (B) Treatment strategies including trauma- informed approaches ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal ☒ ☐ ☐ behaviors. (f) Communication (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ (h) Documentation (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Chapter 5.0 Reporting of Legal Action Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 7306 Mariposa Probation SPJH PRO 23-24 Page 8 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR INJURY Chapter 5.1 Death and Serious Illness or OF A YOUTH WHILE DETAINED Injury of a Detained Youth (1) Death of a Youth. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary parties, which may include the Juvenile ☒ ☐ ☐ Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Chapter 5.2 Population Accounting Report 8B Each juvenile facility shall submit required population Reviewed documentation reported to BSCC. and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Chapter 5.3 Juvenile Facility Maximum Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ The facility capacity is four and has not been fifteen (15) calendar days in a month, the facility exceeded this inspection cycle. administrator shall provide a crowding report to the Board in a format provided by the Board. 7306 Mariposa Probation SPJH PRO 23-24 Page 9 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES Chapter 6.0 General Detention Policy and Admittance Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth During this inspection cycle, nine youth were that emphasize respectful and humane engagement booked into the facility. Within hours all youth with youth, and reflect that the admission process may were either released to their be traumatic to youth who may have already parents/guardians or transported to Tuolumne experienced trauma. Policies shall be trauma-informed, ☒ ☐ ☐ Juvenile Hall. It is noted the youth may briefly culturally relevant, and responsive to the language and return to the facility for court. literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: Admission documentation was reviewed for these bookings which indicated compliance with all elements of this regulation. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ (3) Documented secure storage of personal belongings; ☒ ☐ ☐ (4) Offer of food upon arrival; ☒ ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ (b) juvenile hall administrators shall establish written Chapter 6.1 Criteria for Detention criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☐ ☐ ☒ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Chapter 6.0 that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Chapter 6.3 Screening for the Risk of Sexual ABUSE Abuse The facility administrator shall develop and implement Chapter 14.11 Screening for the Risk of written policies and procedures to reduce the risk of ☒ ☐ ☐ Sexual Victimization and Abusiveness sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of admission based on the following information: (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ 7306 Mariposa Probation SPJH PRO 23-24 Page 10 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Age; ☒ ☐ ☐ (e) Level of emotional and cognitive development; ☒ ☐ ☐ (f) Physical size and stature; ☒ ☐ ☐ (g) Mental illness or mental disabilities; ☒ ☐ ☐ (h) Intellectual or developmental disabilities; ☒ ☐ ☐ (i) Physical disabilities; ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Chapter 6.4 Release Procedures for Detained Youth The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; ☒ ☐ ☐ (b) return of personal clothing and valuables; ☒ ☐ ☐ (c) notification to the youth's parents or guardian; ☒ ☐ ☐ (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☐ ☐ ☒ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☐ ☐ ☒ (f) notification of facility mental health personnel. ☐ ☐ ☒ The facility administrator shall develop and implement Per facility policy, the designated Deputy policies and procedures for post-disposition youth to Probation Officer will develop a post- coordinate the provision of transitional and reentry disposition plan with the youth and services including, but not limited to, medical and ☒ ☐ ☐ parent/legal guardian to address the elements behavioral health, education, probation supervision and of this regulation. community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of youth ☐ ☐ ☒ from custody. 1352 CLASSIFICATION Chapter 6.5 Classification of Detained Youth The facility administrator shall develop and implement written policies and procedures on classification of youth ☒ ☐ ☐ for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing assignments shall consider the need ☒ ☐ ☐ for single, double or dormitory assignment or location within the dormitory; 7306 Mariposa Probation SPJH PRO 23-24 Page 11 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) consider facility populations and physical design of the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Chapter 6.6 Transgender and Intersex Youth 3B The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☐ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. 7306 Mariposa Probation SPJH PRO 23-24 Page 12 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Chapter 6.7 Orientation for Detained Youth The facility administrator shall develop and implement written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with ☒ ☐ ☐ video orientation if feasible. Provision shall be made to provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior interventions and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents or suspicions of ☒ ☐ ☐ sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court process; ☒ ☐ ☐ (g) access to routine and emergency health and mental health care; ☒ ☐ ☐ (h) access to education, religious services, and recreational activities; ☒ ☐ ☐ (i) housing assignments; ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; ☒ ☐ ☐ (o) emergencies including evacuation procedures; ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; 7306 Mariposa Probation SPJH PRO 23-24 Page 13 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 1354 SEPARATION Chapter 6.8 Separation of Youth The facility administrator shall develop and implement ☒ ☐ ☐ There were no instances of Separation during written policies and procedures that address: this inspection cycle. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT Chapter 6.9 Room Confinement 4B (a) The facility administrator shall develop and There were no instances of room confinement implement written policies and procedures addressing during this inspection cycle. the confinement of youth in their room that are ☒ ☐ ☐ consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ (2) Consult with mental health or medical staff. ☒ ☐ ☐ 7306 Mariposa Probation SPJH PRO 23-24 Page 14 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☐ ☐ (A) Document the reasons for room confinement and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Chapter 6.10 Institutional Assessment and Plan for Detained Youth The facility administrator shall develop and implement written policies and procedures for assessment and Mariposa Probation communicates with case planning. ☒ ☐ ☐ Tuolumne Juvenile Hall to assist with the development of a case plan for the youth who will be housed in their facility. 7306 Mariposa Probation SPJH PRO 23-24 Page 15 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of ☒ ☐ ☐ substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: ☒ ☐ ☐ (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☐ ☐ (B) a plan for meeting the objectives that includes a description of program resources needed and individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Mariposa and Tuolumne County Juvenile Hall subject to existing resources, shall be developed for work together to develop a plan to transition post dispositional youth in accordance with Section ☒ ☐ ☐ the youth back into the community. 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Chapter 6.11 Counseling and Casework Services for Detained Youth The facility administrator shall develop and implement written policies and procedures ensuring the availability ☒ ☐ ☐ of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns that may arise; ☒ ☐ ☐ (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ 1357 USE OF FORCE Chapter 6.12 Use of Force The facility administrator, in cooperation with the There were no Use of Force incidents during responsible physician, shall develop and implement this inspection cycle. written policies and procedures for the use of force, which may include chemical agents. Force shall never ☒ ☐ ☐ be applied as punishment, discipline, retaliation or treatment. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. 7306 Mariposa Probation SPJH PRO 23-24 Page 16 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) outline the force options available to staff including both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are expressly prohibited by the facility. ☒ ☐ ☐ (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. ☒ ☐ ☐ (7) define the role, notification, and follow-up procedures required after use of force incidents for medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☒ ☐ ☐ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☒ ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7306 Mariposa Probation SPJH PRO 23-24 Page 17 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training in use of force and chemical agents when appropriate ☒ ☐ ☐ that address: (1) known medical and behavioral health conditions that would contraindicate certain types of force; ☒ ☐ ☐ (2) acceptable chemical agents and the methods of application. ☒ ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ (5) physical training force options that may require the use of perishable skills. ☒ ☐ ☐ (6) timelines the facility uses to define regular training. ☒ ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Chapter 6.13 Use of Physical Restraints The facility administrator, in cooperation with the There have been no incidents of the Use of responsible physician and mental health director, shall Physical Restraints during this inspection develop and implement written policies and procedures ☒ ☐ ☐ cycle. for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. Physical restraints should ☒ ☐ ☐ be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed ☒ ☐ ☐ by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. 7306 Mariposa Probation SPJH PRO 23-24 Page 18 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. ☒ ☐ ☐ (c) acceptable restraint devices. ☒ ☐ ☐ (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ (h) exercising of extremities. ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR Chapter 6.13 Use of Physical Restraints 5B MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. The agency utilizes the Mechanical Restraint Determination form to assess the need for The Facility Administrator, in cooperation with the restraint devices. responsible physician and behavioral/mental health ☒ ☐ ☐ director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Chapter 4.2 Employee Training approved to utilize restraint devices and the required ☒ ☐ ☐ training. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ (c) an individual assessment of the need to apply restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7306 Mariposa Probation SPJH PRO 23-24 Page 19 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☐ ☐ ☒ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☐ ☐ ☒ (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive means of control, and decisions to continue and end ☐ ☐ ☒ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: ☐ ☐ ☒ (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses a ☐ ☐ ☒ threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☐ ☐ ☒ the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 7306 Mariposa Probation SPJH PRO 23-24 Page 20 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1360 SEARCHES Chapter 6.15 Searches of Youth, Facility, and Visitors The facility administrator shall develop and implement written policies and procedures governing the search of ☒ ☐ ☐ youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity There have been no incidents of searching ☒ searches shall comply with Penal Code Section 4030. ☐ ☐ youth during this inspection cycle. (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Chapter 6.6 Transgender and Intersex Youth comply with Section 1352.5. ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Chapter 6.16 Youth Grievance Procedures The facility administrator shall develop and implement There have been no grievances filed during written policies and procedures whereby any youth may this inspection cycle. appeal and have resolved grievances relating to any condition of confinement, including but not limited to health care services, classification decisions, program ☒ ☐ ☐ participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not directly involved in the circumstances which led to ☒ ☐ ☐ the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ 7306 Mariposa Probation SPJH PRO 23-24 Page 21 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a grievance shall be heard by a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; ☒ ☐ ☐ and, (h) the policy shall provide multiple internal and external Chapter 14 PREA Policy methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Chapter 5.9 General Documentation Guidelines A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or Chapter 6.17 Incident Reports death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Chapter 6.18 Use of Reasonable Force to DNA SPECIMENS, SAMPLES, IMPRESSIONS Collect DNA Samples (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel It is the policy of the agency to never use force including peace officers, may employ reasonable force ☒ ☐ ☐ to collect DNA specimens, samples, or to collect blood specimens, saliva samples, and thumb impressions. or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and ☒ ☐ ☐ circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7306 Mariposa Probation SPJH PRO 23-24 Page 22 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☒ ☐ ☐ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Chapter 7 (a) School Programs The facility is exempt from this regulation as it The County Board of Education shall provide for the is a Special Purpose Juvenile Hall. administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☐ ☐ ☒ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☐ ☐ ☒ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☐ ☐ ☒ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, ☐ ☐ ☒ courses required for high school graduation. 7306 Mariposa Probation SPJH PRO 23-24 Page 23 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Information and preparation for the High School Equivalency Test as approved by the California Department of Education shall be made available to ☐ ☐ ☒ eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☐ ☐ ☒ (4) Administration of the High School Equivalency Tests as approved by the California Department of ☐ ☐ ☒ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards ☐ ☐ ☒ grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☐ ☐ ☒ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☐ ☐ ☒ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☐ ☐ ☒ overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect the ☐ ☐ ☒ educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☐ ☐ ☒ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures that address the rights of any student who has ☐ ☐ ☒ continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☐ ☐ ☒ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7306 Mariposa Probation SPJH PRO 23-24 Page 24 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their language needs pursuant to all applicable state and ☐ ☐ ☒ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☐ ☐ ☒ educational history, including but not limited to: (A) School progress/school history; ☐ ☐ ☒ (B) Home Language Survey and the results of the State Test used for English language proficiency; ☐ ☐ ☒ (C) Needs and services of special populations as defined by the State Education Code, including but ☐ ☐ ☒ not limited to, students with special needs. (D) Discipline problems. ☐ ☐ ☒ (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to determine the youth's general academic functioning ☐ ☐ ☒ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☐ ☐ ☒ within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☐ ☐ ☒ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☐ ☐ ☒ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course work completed while in juvenile court school in ☐ ☐ ☒ accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☐ ☐ ☒ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- secondary education providers to facilitate access to ☐ ☐ ☒ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7306 Mariposa Probation SPJH PRO 23-24 Page 25 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND Chapter 7.1 Programs, Recreation and 6B EXERCISE. Exercise The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ There will be a written annual review of the programs, A memo dated August 15, 2022, was recreation, and exercise by the responsible agency to insufficient to address this regulation. The ensure content offered is current, consistent, and ☒ ☐ ☐ facility manager updated the memo on-site to relevant to the population. address the elements of this regulation. (a) Programs. All youth shall be provided with the The Mariposa Probation Department uses the opportunity for at least one hour of daily programming to 3rd Millennium curriculum which would be include, but not be limited to, trauma focused, cognitive, provided to youth to meet this regulation. evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; ☒ ☐ ☐ (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7306 Mariposa Probation SPJH PRO 23-24 Page 26 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Chapter 7.2 Religious Program The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ (b) availability of clergy; and, ☒ ☐ ☐ (c) availability of religious diets. ☒ ☐ ☐ 1373 WORK PROGRAM Chapter 7.3 Work Program The facility administrator shall develop policies and This section does not apply to the agency. procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall ☒ ☐ ☐ be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Chapter 7.4 Visiting The facility administrator shall develop and implement For youth who return to the SPJH for court the written policies and procedures for visiting, that include agency contacts the youth’s provisions for special visits. Youth shall be allowed to parents/guardians to facilitate a visit prior to receive visits by parents, guardians or persons standing the youth returning to Tuolumne Juvenile Hall. in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. 7306 Mariposa Probation SPJH PRO 23-24 Page 27 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ 1375 CORRESPONDENCE Chapter 7.5 Correspondence The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ (b) youth may send two letters per week postage free; ☒ ☐ ☐ (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 7.6 Telephone Access 7B The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 7.7 Access to Legal Services The facility administrator shall develop written procedures ☒ ☐ ☐ to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ 1390 DISCIPLINE Chapter 8.0 Discipline of Youth The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; ☒ ☐ ☐ (d) contact with parent or attorney; ☒ ☐ ☐ (e) exercise; ☒ ☐ ☐ 7306 Mariposa Probation SPJH PRO 23-24 Page 28 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) medical services and counseling; ☒ ☐ ☐ (g) religious services; ☒ ☐ ☐ (h) clean and sanitary living conditions; ☒ ☐ ☐ (i) the right to send and receive mail; ☒ ☐ ☐ (j) education; and, ☒ ☐ ☐ (k) rehabilitative programming. ☒ ☐ ☐ The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. ☒ ☐ ☐ Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Chapter 8.1 Discipline Process The facility administrator shall develop and implement ☒ ☐ ☐ There were no incidents of Discipline or Due written policies and procedures for the administration of Process during this inspection cycle. discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ (c) definition of major and minor rule violations and their consequences, and due process requirements; ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall be documented and require the following: ☒ ☐ ☐ (1) written notice of violation prior to a hearing; ☒ ☐ ☐ (2) accommodations provided to youth with disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the hearing process; ☒ ☐ ☐ (6) provision for administrative review. ☒ ☐ ☐ (g) violations that result in a removal from camp or commitment program, but not a return to court, will follow the due process provisions in subsection (e) ☐ ☐ ☒ above. 1410 MANAGEMENT OF COMMUNICABLE Chapter 9.10 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 7306 Mariposa Probation SPJH PRO 23-24 Page 29 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Intake health screening procedures; ☒ ☐ ☐ (b) Identification of relevant symptoms; ☒ ☐ ☐ (c) Referral for medical evaluation; ☒ ☐ ☐ (d) Treatment responsibilities during detention; ☒ ☐ ☐ (e) Coordination with public and private community- based resources for follow-up treatment; ☒ ☐ ☐ (f) Applicable reporting requirements; and, ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ The policies and procedures shall be updated as necessary to reflect communicable disease priorities identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Chapter 9.21 Request for Health Services (EXCERPT) The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Chapter 11.0 Standard Clothing and Issue The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; ☒ ☐ ☐ (2) Outer garments; ☒ ☐ ☐ (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Chapter 11.2 Clothing Exchange The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7306 Mariposa Probation SPJH PRO 23-24 Page 30 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1484 CONTROL OF VERMIN IN YOUTH’S Chapter 11.4 Control of Vermin in Youths’ PERSONAL CLOTHING Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Chapter 11.5 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ (b) Toothpaste; ☒ ☐ ☐ (c) Soap; ☒ ☐ ☐ (d) Comb; ☒ ☐ ☐ (e) Shaving implements; ☒ ☐ ☐ (f) Deodorant; ☒ ☐ ☐ (g) Lotion; ☒ ☐ ☐ (h) Shampoo; and, ☒ ☐ ☐ (i) Post-shower conditioning hair products. ☒ ☐ ☐ Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared ☒ ☐ ☐ among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Chapter 11.6 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Chapter 11.7 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7306 Mariposa Probation SPJH PRO 23-24 Page 31 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1488 HAIR CARE SERVICES (EXCERPT) Chapter 11.8 Hair Care Services Hair care services shall be available in all juvenile The facility is exempt from this regulation as it facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ is a Special Purpose Juvenile Hall. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Chapter 12 Standard Bedding and Linen Issue Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ (d) One towel; and, ☒ ☐ ☐ (e) One blanket or more, up on request ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE Chapter 12.1 Bedding and Linen Exchange The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND Chapter 13.0 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7306 Mariposa Probation SPJH PRO 23-24 Page 32 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☐ ☒ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through 21. ☐ ☐ ☒ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☐ ☒ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation ☒ are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. S Ju ta v t e u n s i l O e f D fe e n li d n e q r u s e ( n W ts I C (W 6 I 0 C 1 ) 6 a 0 r 2 e ) ? k e (W pt I C se 2 p 0 a 7 ra [d te ]) . f rom ☐ Vio ☐ lati on ☒ Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ separated from minors. Vio ☐ lation A or d “ u S lt c i a n r m ed a t S es tr a fr i o g m ht ” a p n r o a g d r u a lt m fa s) c i a li r ty e ( n e o .g t . a i l n lo m w a e t d e i w n o th rk e e rs ☐ ☐ ☒ Violation facility in a manner that allows contact with minors. 7306 Mariposa Probation SPJH PRO 23-24 Page 33 of 33 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7306 FACILITY: Mariposa County Special Purpose Juvenile Hall TYPE: SPJH RC: 4 FIELD REPRESENTATIVE: Shay Molennor DATE: May 18, 2023 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Living Multiple Pre-1997 2 2 2 4 9.10” x 11.4” x Units, A & Housing 10.3” B Dayroom Multi- Pre-1997 1 18.5” x 16.5” x 1 1 1 1 purpose 10.3” Note: The dayroom is just outside the (2) cell doors. Outside 1 Recreation Note: the SPJH has a fenced outdoor, paved recreation area. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7306 Mariposa Probation SPJH LASE 23-24 - 1 - J460 LAS JUV-05.dot (rev.12/2022) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7306 FACILITY NAME: Mariposa County Special Purpose Juvenile Hall (SPJH) FACILITY TYPE: SPJH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That X Apply): FIELD REPRESENTATIVE: Shay Molennor DATE: May 18, 2023 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; The weapons locker is located outside of the X SPJH in the Probation Officer’s office area. 2. A secure room for the confinement of youth pending Although youth can be detained in one of the admission to juvenile hall as specified in Section two cells adjacent to the intake/dayroom 1230.1.2; space, they have not detained any youth this In each juvenile hall, camp and ranch, space used X inspection cycle. for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area X per youth; 2. Provide no less than 45 square feet of floor space X and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and Youth have access to a toilet, wash drinking fountain unless as specified in Section basin/shower, and drinking fountain in the day 1230.2, unless a procedure is in effect to give the X space. youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 7306 Mariposa Probation SPJH PHY 23-24 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy X sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy X sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or X other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. The two cells are dry rooms; however, youth have access to the day space. There has been Locked sleeping rooms shall be equipped with an X no youth detained this inspection cycle. individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or X slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7306 Mariposa Probation SPJH PHY 23-24 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per X youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for X no more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section X 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for X facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like X surface. 1.2 The required recreation area shall contain no X single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow X compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide X security. 4. Access must be provided to a toilet, wash basin X and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. This is an SPJH and does not require compliance with this regulation. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall X be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk X and work area and a minimum of 28 square feet of floor space per minor. 7306 Mariposa Probation SPJH PHY 23-24 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS A communication system shall be provided in each classroom to allow for immediate response to X emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small X group educational purposes. 1230.1.13 Safety room. There is no safety room at this facility. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 X inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified X in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls X for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the X room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; X and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches X and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. This is an SPJH and does not require compliance with this regulation. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical X examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with X no single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 7306 Mariposa Probation SPJH PHY 23-24 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.15 Pharmaceutical storage. This is an SPJH and does not require compliance with this regulation. Provide lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. This is an SPJH and does not require compliance with this regulation. Dining areas in juvenile facilities shall contain a X minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the X same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- X person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, X bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with X a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms X and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 7306 Mariposa Probation SPJH PHY 23-24 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting X in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. This is an SPJH and no confidential room is available. Youths needing a confidential space Confidential interview rooms shall contain a minimum X are left in the day space with direct visual of 60 square feet of floor area. observation from the hallway adjacent to the day space. In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably X furnished interview room for each facility. This interview room shall provide for confidential Youths needing confidential space are left in consultations with youth. X the day space with direct visual observation from the hallway adjacent to the day space. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified There is a contained outdoor recreation area X in Section 1230.1.11; at the facility. 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain X as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security shall be provided as specified in Section X 1230.2.11. 7306 Mariposa Probation SPJH PHY 23-24 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation X areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. X Showers shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely X anchored and flushed against the floor and/or wall. 7306 Mariposa Probation SPJH PHY 23-24 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to X sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the X entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor X of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal X objects; 5. Firmly bonded to all padded surfaces to prevent X tearing or ripping; and, 6. Without any exposed seams susceptible to tearing X or ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is X seating for one person. 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile X facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F X 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 7306 Mariposa Probation SPJH PHY 23-24 - 8 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.11 Mirrors. A mirror of a material appropriate to the level of X security must be provided near each wash basin specified in these regulations. 7306 Mariposa Probation SPJH PHY 23-24 - 9 - J456 PHY 98 01 03 09 14 18 dot