Mendocino Probation Juvenile Hall (2023-2024 inspection cycle)

November 21, 2023 Izen E. Locatelli, Chief of Probation Mendocino County Probation Department 585 Low Gap Road Ukiah, CA 95482 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, MENDOCINO COUNTY PROBATION DEPARTMENT DETENTION FACILITY Dear Chief Locatelli: The 2023-2024 Comprehensive Inspection of the Mendocino County Probation Department’s Juvenile Hall has been completed. A pre-inspection briefing was held on Monday, April 10, 2023, and the following facility was inspected between Tuesday, August 1, 2023 and Friday, August 4, 2023: FACILITY NAME BSCC # FACILITY TYPE Mendocino County Juvenile Hall 7316 JH This inspection was conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to the annual inspection, Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Izen E. Locatelli, Chief of Probation Page 2 Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Friday, August 4, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at forrest.coleman@bscc.ca.gov or call (916) 508-7559, if you have any questions. Sincerely, FORREST COLEMAN Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Mendocino County Juvenile Court* Chair, Juvenile Justice Commission, Mendocino County* Chair, Board of Supervisors, Mendocino County* County Administrator, Mendocino County* David Barrett, Juvenile Hall, Division Manager* John Bednar, Juvenile Hall, Division Manager (in-coming)* *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7316 Mendocino County Juvenile Hall JH LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7316 FACILITY NAME: Mendocino County Juvenile Hall (MCJH) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Izen Locatelli, Chief Probation Officer (CPO); David Barrett, Division Manager; Zoila Richardson, LVN Pacific Redwood Medical Group (PRMG); Christopher Watts, Supervising Juvenile Corrections Officer (SJCO); John Bednar, Division Manager; Meeka Ferretta, AMFT; Derrick Lewis, Supervising Corrections Officer (SJCO); Shayna McCorvey, Substitute Teacher; Juan Orozco, Bilingual Instructional Paraprofessional; Scott Marsh, Youth Success Coach; Female youth; Male youth. FIELD REPRESENTATIVE: Forrest Coleman DATE: August 1st through August 4th 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF County Inspections and evaluation of BUILDING AND GROUNDS grounds were performed by authorized persons and agencies per Title 15 On an annual basis, or as otherwise required by law, Regulation 1313. each juvenile facility administrator shall obtain a documented inspection and evaluation from the Due to this inspection being conducted eight following: months into the 2023-2024 inspection cycle, ☒ ☐ BSCC staff requested that the Mendocino ☐ County Juvenile Hall (MCJH) provide "County Inspections and Evaluation of Grounds" inspection reports that occurred since their prior March 22, 2022, inspection date to the current inspection date. All proceeding evaluations and or inspection reports shall be forwarded to the BSCC upon completion. (A) County building inspection by agency designated by 2023: the Board of Supervisors to approve building safety; Inspected on July 24, 2023, and completed by Ryan Rose, County of Mendocino Senior ☐ ☒ ☐ Building Inspector. (B) Fire authority having jurisdiction, including a fire 2022: clearance as required by Health and Safety Code Inspected on October 26, 2022, and Section 13146.1 (a) and (b); completed by Ukiah Valley Fire Authority. ☐ ☐ 2023: Pending November 21, 2023. ☒ This is a biennially required inspection. MCJH meets compliance with the elements of this regulation. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2022: Health and Safety Code Section 101045; Nutritional Health: Inspected on December 8, 2022, and completed by Vincent Hawkins (REHS) and Melissa Hernandez, EH Specialist I. 2023: Environmental Health: Inspected on October ☐ ☐ ☒ 17, 2023, and completed by March Benchimol, REHS, and Melissa Hernandez. Medical/Mental Health: Inspected on January 30, 2023, and completed by Angle Slater, RN, Mendocino County Social Services; Andy Coren, MD., Mendocino County Public Health Officer. (D) County superintendent of schools on the adequacy 2023: of educational services and facilities as required in Inspected on June 1, 2023, and completed ☐ ☐ Section 1370; ☒ by Jason Iverson, Director of Student Services UUSD. (E) Juvenile court as required by Section 209 of the 2022: Welfare and Institutions Code Inspected on November 7, 2022, and completed by Presiding Judge Ann Moorman, Presiding Juvenile Court Judge of ☐ ☐ ☒ the Superior Court for the County of Mendocino. 2023: Pending November 29, 2023. (F) Juvenile Justice Commission as required by Section 2023: 229 of the Welfare and Institutions Code or Probation Inspected on March 31, 2023, and Commission as required by Section 240 of the ☐ ☐ completed by commissioners Libbe ☒ Welfare and Institutions Code. Madsen, John Azzaro, Noel OʼNeill, Gary Levenson-Palmer. 1320 APPOINTMENT AND QUALIFICATIONS Lexipol Policy 100 – Organizational BSCC Note: Compliance with this section is Structure, Appointment and Responsibility determined by receipt of the Chief Probation Officer’s certification letter confirming that all elements of The elements of this regulation are confirmed in an Appointment and regulation are met. Qualification Letter, dated June 30, 2023, (a) Appointment received from Chief Probation Officer (CPO) ☐ ☐ ☒ In each juvenile facility there shall be a superintendent, Izen Locatelli, confirming that the Mendocino director or facility manager in charge of its program and County Juvenile Hall meets Title 15 minimum standards for this regulation. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess Lexipol Policy 1200 knowledge, skills and abilities appropriate to their job classification and duties in accordance ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO Appointment and with applicable civil service or merit system Qualifications Letter. rules; 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) require a medical evaluation and physical Lexipol Policy 1200.4 Selection Process examination including tuberculosis screening test and evaluation for immunity to contagious ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO Appointment and illnesses of childhood (i.e., diphtheria, rubeola, Qualifications Letter. rubella, and mumps); (3) adhere to the minimum standards for the Lexipol Policy 1200. 7 – Employment selection and training requirements adopted by Standards ☒ ☐ ☐ the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Lexipol Policy 1200.5 – Background employee, and psychological examination in Investigation accordance with Section 1031 et seq. of the ☒ ☐ ☐ Government Code. The elements of this regulation are confirmed in the CPO Appointment and Qualifications Letter. (c) Contract personnel, volunteers, and other non- Lexipol Policy 307 - Volunteers employees of the facility, who may be present at the facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to Lexipol Policy 216 – Staffing Plan carry out the overall facility operation and its We reviewed the above policies and programming, to provide for safety and security of procedures, as well as the agency’s youth and staff, and meet established standards and Organization Chart, random weekly staff regulations; schedule, and the daily unit schedule covering two consecutive weeks in May, ☒ ☐ ☐ June, and July of 2023. In addition, we made personal observations. We were able to conclude that MCJH meets Title 15 minimum standards for this regulation. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied Lexipol Policy 216.3.1 – Staffing Plan because of insufficient numbers of staff on duty absent exigent circumstances; Per the above policy, absent exigent circumstances, the Juvenile Hall Division Manager shall ensure that youth are not denied any required services due to insufficient staffing. Through our review of the above policy, visual observations, a review of work schedules for May, June, and July 2023, as well as a review of the unit programming documentation, BSCC determined that ☒ ☐ ☐ MCJH regularly ensures that the staffing levels are adequate. At the time of the inspection, the facility funded and filled staffing positions were as follows: • 1 Division Manager (Superintendent) • 2 Supervising Youth Corrections Officers (SYCO) • 9 Youth Corrections Officers (YCO) c) have a sufficient number of supervisory level staff to Lexipol Policy 216.3.1(b) – Staffing Plan ensure adequate supervision of all staff members; Sufficient supervisory-level staffing is always on duty. At the time of the inspection, the funded and filled supervisory positions were for a Division manager (Superintendent), and two Supervising Youth Corrections Officers ☒ ☐ ☐ (SYCO). Per policy, the facility Division Manager is responsible for the daily overall operations of the facility. d) have a clearly identified person on duty at all times Lexipol Policy 216.3.1(c) – Staffing Plan who is responsible for operations and activities and In the absence of a supervisor a JCO is has completed the Juvenile Corrections Officer Core assigned as the Shift Supervisor. Course and PC 832 training; The supervisor is clearly listed on the staff’s daily schedules. ☒ ☐ ☐ MCJH meets Title 15 minimum standards for this regulation. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) have at least one staff member present on each Lexipol Policy 216.3.1(e) – Staffing Plan living unit whenever there are youth in the living unit; Staff are always present in occupied housing units. Through personal observations, as well as ☒ ☐ ☐ through interviews with staff and youth housed at the facility, MCJH regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. f) have sufficient food service personnel relative to the Summitt Food Service delivers meals to the number and security of living units, including staff Mendocino County Sheriff’s Office. Juvenile qualified and available to: plan menus meeting Hall staff retrieve the meals. Two hot meals nutritional requirements of youth; provide kitchen per day are provided for the youth. supervision; direct food preparation and servings; There is currently no food service personnel conduct related training programs for culinary staff; ☒ ☐ ☐ staffing. The adjacent Jail supports the and maintain necessary records; or, a facility may facility’s meal and snack requirements. serve food that meets nutritional standards prepared by an outside source; MCJH meets Title 15 Minimum standards for the elements of this regulation. g) have sufficient administrative, clerical, recreational, Lexipol Policy 201.5 – Separation of Duties medical, dental, mental health, building Adequate support staff is present and youth maintenance, transportation, control room, facility supervision staff are not distracted by security and other support staff for the efficient support duties. management of the facility, and to ensure that youth BSCC interviewed medical services supervision staff shall not be diverted from personnel, education services, and detention supervising youth; and, staff. We also made personal observations over the course of the inspection week. With ☒ ☐ ☐ limited resources in the county, the agency is fortunate to have such a base of collaborative partners and support staff that work together for the continuum of care for youth at the facility. MCJH complies with Title 15 minimum standards for this regulation. h) assign sufficient youth supervision staff to provide Lexipol Policy 201.3 – Supervision of Youth continuous wide-awake supervision of youth, subject BSCC interviewed detention staff and to temporary variations in staff assignments to meet reviewed housing unit logs, programming special program needs. Staffing shall be in schedules, and employee daily schedules. compliance with a minimum youth-staff ratio for the ☒ ☐ ☐ following facility types: The Mendocino County JH regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for this regulation. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Juvenile Halls (minimum youth-staff ratio) Lexipol Policy 201.3 – Supervision of Youths (A) during the hours that youth are awake, one wide- Through documentation review, personal awake youth supervision staff member on duty for each 10 youth in detention; observations, as well as interviews with youth and detention staff, and a review of safety check logs, the facility regularly ☒ ☐ ☐ ensures that there is one wide-awake youth supervision staff member on duty for each of 10 youths in detention. Population at the time of the inspection was 10 youths, (8 males, and 2 females). (B) during the hours that youth are confined to their Lexipol Policy 201.3 – Supervision of Youths room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Lexipol Policy 201.3 – Supervision of Youths members on duty at all times, regardless of the In a review of the housing unit log, Safety number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ Check documentation, and daily schedules, MCJH ensures at least two wide-awake services which allow for immediate response to youth supervision staff members are always emergencies; and, on duty. (D) at least one youth supervision staff member on duty Lexipol Policy 201.3 – Supervision of who is the same gender as youth housed in the Youths facility. Lexipol Policy 216.3.1 – Responsibilities ☒ ☐ ☐ According to shift schedules, housing unit logs, visual observations, and interviews with staff and youth, there is always a male and female youth supervision staff in the facility. (E) personnel with primary responsibility for other duties Lexipol Policy 201.3.1 – Other Staff Positions such as administration, supervision of personnel, Only youth supervision staff provide academic or trade instruction, clerical, kitchen or ☒ ☐ ☐ supervision of the youth. maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum The Mendocino County Juvenile Hall is not a youth-staff ratio) Special Purpose Juvenile Hall. The below (A) during hours that youth are awake, one wide-awake ☐ ☐ ☒ Section A through E does not apply to this youth supervision staff member is on duty for each facility. 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or ☐ ☐ ☒ maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) The Mendocino County Juvenile Hall is not a (A) during the hours that youth are awake, one wide- Camp. Therefore, the below Camp Section A awake youth supervision staff member on duty for ☐ ☐ ☒ through F is not applicable to this facility each 15 youth in the camp population; inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the function of ☐ ☐ ☒ the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION Lexipol Policy 300 – Employee Orientation AND TRAINING Lexipol Policy 302 Training (a) Prior to assuming any responsibilities each youth The elements of this regulation are supervision staff member shall be properly oriented confirmed in an Appointment and to their duties, including: Qualification Letter, dated June 30, 2023, received from Chief Probation Officer (CPO) Izen Locatelli, confirming that the Mendocino County Juvenile Hall meets Title 15 minimum standards for this regulation. Mendocino County detention Youth ☒ ☐ ☐ Corrections Officers receive 40 hours of Introductory training. The training encompasses 5 phases of training. According to the Board of State and Community Corrections’ Standards and Training for Corrections (STC) Division, Mendocino County JH meets Title 15 minimum standards regarding staff training and orientation. (1) youth supervision duties; Lexipol Policy 300.3.1- Employee Orientation ☒ ☐ ☐ Lexipol Policy 302 Training (2) scope of decisions they shall make; Lexipol Policy 300.3.1 – Employee Orientation ☒ ☐ ☐ Lexipol Policy 302 Training (3) the identity of their supervisor; Lexipol Policy 300.3.1 – Employee Orientation ☒ ☐ ☐ Lexipol Policy 302 Training (4) the identity of persons who are responsible to Lexipol Policy 300.3.1 – Employee them; Orientation ☒ ☐ ☐ Lexipol Policy 302 Training (5) persons to contact for decisions that are beyond Lexipol Policy 300.3 –Employee their responsibility; and Orientation ☒ ☐ ☐ Lexipol Policy 302 Training (6) ethical responsibilities. Lexipol Policy 300.3 – New Employee Orientation Lexipol Policy 302 Training ☒ ☐ ☐ Every YCO receives 40 hours of orientation and training that includes this section of the regulation. (b) Prior to assuming any responsibility for the Lexipol Policy 300.3.1 – Employee supervision of youth, each youth supervision staff Orientation member shall receive a minimum of 40 hours of Lexipol Policy 302 Training facility-specific orientation, including: ☒ ☐ ☐ Mendocino County full-time and extra-help employees receive 40 hours of Introductory training. The training encompasses five phases of training. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) individual and group supervision techniques; Lexipol Policy 300.3.1 – Employee Orientation ☒ ☐ ☐ Lexipol Policy 302 Training (2) regulations and policies relating to discipline and Lexipol Policy 300.3.1 – Employee rights of youth pursuant to law and the provisions Orientation of this chapter; Lexipol Policy 302 Training ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Izen Locatelli’s Appointment and Qualifications Letter dated June 30, 2023. (3) basic health, sanitation and safety measures; Lexipol Policy 300.3.1 – Employee ☒ ☐ ☐ Orientation (4) suicide prevention and response to suicide Lexipol Policy 300.3.1 – Employee attempts Orientation Lexipol Policy 302 Training The elements of this regulation are identified in and confirmed in CPO Izen Locatelli’s ☒ ☐ ☐ Appointment and Qualifications Letter dated June 30, 2023. In addition, detention staff receive suicide prevention training as part of their annual training program. (5) policies regarding use of force, de-escalation Lexipol Policy 300.3.1 – Employee techniques, chemical agents, mechanical and Orientation physical restraints; ☒ ☐ ☐ Lexipol Policy 302 Training (6) review of policies and procedures referencing Lexipol Policy 300.3.1 – Employee trauma and trauma-informed approaches; Orientation ☒ ☐ ☐ Lexipol Policy 302 Training (7) procedures to follow in the event of Lexipol Policy 300.3.1 – Employee emergencies; Orientation ☒ ☐ ☐ Lexipol Policy 302 Training (8) routine security measures, including facility Lexipol Policy 300.3.1 – Employee perimeter and grounds; Orientation Lexipol Policy 302 Training ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Izen Locatelli’s Appointment and Qualifications Letter dated June 30, 2023. (9) crisis intervention and mental health referrals to Lexipol Policy 300.3.1 – Youth Supervision mental health services; Orientation Lexipol Policy 302 Training ☒ ☐ ☐ Staff receive initial training in addition to an annual suicide prevention update. (10) documentation; and Lexipol Policy 300.3.1 – Youth Supervision Orientation ☒ ☐ ☐ Lexipol Policy 302 Training 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (11) fire/life safety training Lexipol Policy 300.3.1 – Youth Supervision Orientation Lexipol Policy 302 Training The elements of this regulation are identified in and confirmed in CPO Izen Locatelli’s ☒ ☐ ☐ Appointment and Qualifications Letter dated June 30, 2023. Staff also receive annual emergency procedures training. (c) Prior to assuming sole supervision of youth, each Lexipol Policy 302.4 – Minimum Training youth supervision staff member shall successfully Requirements. complete the requirements of the Juvenile Lexipol Policy 302 Training Corrections Officer Core Course pursuant to Penal Code Section 6035. The elements of this regulation are identified ☒ ☐ ☐ in and confirmed in CPO Izen Locatelli’s Appointment and Qualifications Letter dated June 30, 2023. Staff complete CORE within the first year of permanent assignment. (d) Prior to exercising the powers of a peace officer Lexipol Policy 302.4 – Minimum Training youth supervision staff shall successfully complete Requirements training pursuant to Section 830 et seq. of the Penal Lexipol Policy 302 Training Code. The elements of this regulation are identified ☒ ☐ ☐ in and confirmed in CPO Izen Locatelli’s Appointment and Qualifications Letter dated June 30, 2023. Staff complete training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 402 Fire Safety Whenever there is a youth in a juvenile facility, there shall After a review of documentation, all staff be at least one wide awake person on duty at all times shall receive Fire and Life Safety Training who meets the training standards established by the either through CORE training or other Board for general fire and life safety which relate contracted certified providers. specifically to the facility. ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Izen Locatelli’s Appointment and Qualifications Letter dated June 30, 2023. MCJH meets Title 15 minimum standards for this regulation. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Lexipol Policy 103 – Detention Manual All facility administrators shall develop, publish, and The facility manual is available in electronic implement a manual of written policies and procedures and hard copy format. A hard copy version is that address, at a minimum, all regulations that are available in each unit. applicable to the facility. Such a manual shall be made Per policy and confirmed in a memorandum available to all employees, reviewed by all employees, written by the Chief Probation Officer (CPO), and shall be administratively reviewed at a minimum Izen Locatelli, and dated August 16, 2023, every two years, and updated, as necessary. Those the policy and procedure manual has been records relating to the standards and requirements set administratively reviewed. forth in these regulations shall be accessible to the Board on request. Since the facility transitioned to the Lexipol The manual shall include: policy format, the department continues to ☒ ☐ ☐ work toward ensuring that prior written procedure is updated to reflect the Lexipol policy format and provide a framework for proof of procedural practice as required by Title 15. As indicated in the letter provided by CPO Locatelli, until the prior policy and procedure manual is fully integrated into the Lexipol policy manual, the facility will utilize both manuals as a reference for YCO staff. MCJH meets Title 15 minimum standards for this regulation. (a) table of organization, including channels of Lexipol Policy 100.7 – Chain of Command communications and a description of job ☒ ☐ ☐ classifications; (b) responsibility of the probation department, purpose Lexipol Policy 100.7.2 – General Agency of programs, relationship to the juvenile court, the Responsibilities Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation After a review of annual inspection reports by staff, school personnel and other agencies that are the Juvenile Court, the Juvenile Justice involved in juvenile facility programs; Commission, and through interviews with the probation staff, school personnel, and other agencies, all collaborative partners have a ☒ ☐ ☐ clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the Mendocino County Probation Department’s policy and procedure manual. (c) responsibilities of all employees; Lexipol Policy 100.4 – Juvenile Hall Division Manager Responsibilities Lexipol Policy 100.5 – Juvenile Corrections Officer Responsibilities. ☒ ☐ ☐ Detention staff have access to the policy and procedure manuals in hard copy and or electronic format. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) initial orientation and training program for Lexipol Policy 300.3 – Employee Orientation employees; As indicated in the letter provided by CPO Locatelli, until the prior policy and procedure ☒ ☐ ☐ manual is fully integrated into the Lexipol policy manual, the facility will utilize both manuals as a reference for YCO staff. (e) initial orientation, including safety and security issues Policy 306.3 – Heath Care Provider and anti-discrimination policies, for support staff, Orientation contract employees, school, mental/behavioral Policy 310.4 – Personnel with Regular Youth health and medical staff, program providers and Contact volunteers; ☒ ☐ ☐ Before initial entry to the facility, the MCJH ensures new support staff, contractors, and or volunteers undergo a safety/security briefing and must complete the initial orientation training. (f) maintenance of record-keeping, statistics and Policy 220 - Records communication system to ensure: ☒ ☐ ☐ (1) efficient operation of the juvenile facility; Policy 220 – Records In part, a case management system, handwritten tracking forms, housing unit ☒ ☐ ☐ programming forms, and shift activity schedules are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; Policy 220 – Records ☒ ☐ ☐ (3) maintenance of individual youth's records; Policy 220 - Records ☒ ☐ ☐ (4) supply of information to the juvenile court and Policy 220 – Records those authorized by the court or by the law; and, The agency utilizes a case management ☒ ☐ ☐ system for communication and record keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. Policy 220 - Records ☒ ☐ ☐ (g) ethical responsibilities; Policy 300.3 New Employee Orientation ☒ ☐ ☐ (h) trauma-informed approaches; Lexipol Policy 300.3.1 – Youth Supervision In addition to following expectations to the above policy, as part of the annual review ☒ ☐ ☐ training, all MCJH detention staff participated in training that included but was not limited to trauma-informed approaches. (i) culturally responsive approaches; Lexipol Policy 300.3.1 – Youth Supervision Orientation In addition to following expectations of the ☒ ☐ ☐ above policy, as part of annual review training, all MCJH detention staff participated in training that included but was not limited to culturally responsive approaches. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (j) gender responsive approaches; Lexipol Policy 300.3.1 – Youth Supervision Orientation In addition to following expectations of the ☒ ☐ ☐ above policy, as part of annual review training, all MCJH detention staff participated in training that included but was not limited to gender-responsive approaches. (k) a non-discrimination provision that provides that all Policy 607.5 – Youth Non-Discrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person BSCC reviewed the above policy and shall be subject to discrimination or harassment on orientation packets and interviewed youth to the basis of actual or perceived race, ethnic group conclude that the MCJH meets compliance identification, ancestry, national origin, immigration ☒ ☐ ☐ with the elements of this regulation. status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 512.3 – Weapons Storage Locker chemical agents related security devices, and Policy 512.4 – Weapons and Control Device weapons and ammunition, where applicable; Inventory ☒ ☐ ☐ Any law enforcement staff are responsible for storing their weapons or equipment in the sallyport locker before to entering the facility. (m) establishment of procedures for collection of Medi- Policy 501.5.4 – Medi-Cal Eligibility and Cal eligibility information and enrollment of eligible Enrollment ☒ ☐ ☐ youth; and, (n) establishment of a policy that prohibits all forms of Policy 305.3 – PREA Training sexual abuse, sexual assault and sexual Policy 305.4 – Specialized Medical Training harassment. The policy shall include an approach to preventing, detecting and responding to such ☒ ☐ ☐ conduct and any retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Lexipol Policy 402 – Fire Safety The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the ☒ ☐ ☐ The facility meets compliance with the State Fire Marshal, in developing a plan for fire safety elements contained in this section of the which shall include, but not be limited to: Title 15 regulations. a) a fire prevention plan to be included as part of the Lexipol Policy 402.3 – Fire Suppression Pre- manual of policy and procedures; ☒ ☐ ☐ Planning 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) monthly fire and life safety inspections by facility Lexipol Policy 402.7– Inspections staff with two- year retention of the inspection record; BSCC reviewed documentation that was presented as monthly fire and life safety inspections from the prior March 11, 2022, inspection date to the current inspection date. The documentation received was a fire sprinkler inspection that appears to be conducted every two months, the annual fire inspection report, and a defibrillator monthly inspection checklist. The facility marginally meets Title 15 minimum standards. As indicated in the facility’s policy, in part, fire ☒ ☐ ☐ and safety inspections occur, are documented, and focus on, but are not limited to, fire prevention, firefighting equipment availability and functionality, alarms, and fire detectors, fire safety equipment. To ensure ongoing compliance, BSCC provided technical assistance in suggesting that the facility develop and incorporate a form that identifies it as the Monthly Fire and Life Safety Inspection form; and that identifies items inspected including, but not limited to, the items indicated in policy. c) fire prevention inspections as required by Health The facility was inspected on October 26, and Safety Code Section 13146.1(a) and (b); 2022, and completed by Ukiah Valley Fire ☒ ☐ ☐ Authority d) an evacuation plan; Lexipol Policy 402.3(d) – Fire Suppression ☒ ☐ ☐ Pre-Planning e) documented fire drills not less than quarterly; Lexipol Policy 402.3(e) – Fire Suppression Pre-Planning BSCC reviewed quarterly fire drills from the prior March 11, 2022, inspection date to the ☒ ☐ ☐ current inspection date. MCJH meets Title 15 minimum standards for this regulation. f) a written plan for the emergency housing of youth in Lexipol Policy 402.3(f) – Fire Suppression the case of fire; and, ☒ ☐ ☐ Pre-Planning g) development of a fire suppression pre-plan in Lexipol Policy 402.3(a) – Fire Suppression cooperation with the local fire department. ☒ ☐ ☐ Pre-Planning 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW Policy 102 Annual Review and Performance- Based Goals and Objectives Each facility administrator shall develop policies and Lexipol Policy 102.5 (f) – Management procedures to annually review, evaluate, and document Review Process. security of the facility. The review and evaluation shall include internal and external security, including, but not A letter provided by Division Manager David ☒ ☐ ☐ limited to, key control, equipment, and staff training. Barret confirmed that an annual security review was conducted on October 4, 2022. MCJH meets Title 15 minimum standards for this regulation. 1327 EMERGENCY PROCEDURES Policy 400 – Facility Emergencies. The facility administrator shall develop facility-specific ☒ ☐ ☐ MCJH meets Title 15 minimum standards policies and procedures for emergencies that shall for this regulation. include, but not be limited to: (a) escape, disturbances, and the taking of hostages; Policy 400.3 – Procedures ☒ ☐ ☐ (b) civil disturbance, active shooter and terrorist attack; ☒ Policy 400.3 – Procedures ☐ ☐ (c) fire and natural disasters; ☒ Policy 400.3 – Procedures ☐ ☐ (d) periodic testing of emergency equipment; Policy 400.3 – Procedures ☒ ☐ ☐ MCJH meets Title 15 minimum standards for this regulation. (e) emergency evacuation of the facility; and Policy 400.3 – Procedures ☒ ☐ ☐ (f) a program to provide all youth supervision staff with Lexipol Policy 400.13 Review of Emergency an annual review of emergency procedures. Procedures Lexipol Policy 400.14 Training A letter provided by Division Manager David Barret confirmed that an annual emergency procedures review was conducted on or before July 19, 2023. ☒ ☐ ☐ The facility provided an emergency preparedness training class roster showing detention staff participation. MCJH meets Title 15 minimum standards for this regulation. 1328 SAFETY CHECKS Lexipol Policy 506 – Youth Safety Checks The facility administrator shall develop and implement BSCC reviewed safety check documentation policy and procedures that provide for direct visual for the months of May, June, and July 2023. observation of youth at a minimum of every 15 minutes, We confirmed that safety checks were at random or varied intervals during hours when youth conducted per Title 15 minimum standards. are asleep or when youth are in their rooms, confined in holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ To ensure consistency with compliance, Supervision is not replaced, but may be supplemented BSCC discussed favorable outcomes when by, an audio/visual electronic surveillance system supervisory staff regularly conduct periodic designed to detect overt, aggressive or assaultive safety check audits and provide feedback to behavior and to summon aid in emergencies. All safety staff. checks shall be documented with the actual time the check is completed. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Lexipol Policy 707 – Suicide Prevention and Intervention Lexipol Policy 703 Suicide Prevention The facility administrator, in collaboration with the healthcare and behavioral/mental health BSCC reviewed seven (7) incidents involving administrators, shall plan and implement written policies a youth’s suicide-related behavior. We also and procedures which delineate a Suicide Prevention reviewed suicide prevention policy and Plan. The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention procedure and corrections officers’ annual responses shall be respectful and in the least invasive suicide prevention training roster. manner consistent with the level of suicide risk. The ☒ ☐ ☐ The agency Suicide Prevention Plan is a plan shall include the following elements: collaboration with Probation and Behavioral Health to ensure youth identified as at risk are supervised appropriately and provided with necessary services. The elements of this regulation are identified in and confirmed in CPO Izen Locatelli’s Appointment and Qualifications Letter dated June 30, 2023. (a) Suicide prevention training as required in Section Lexipol Policy 300.3.1 – Employee 1322, Youth Supervision Staff Orientation, and Orientation Training and the Juvenile Corrections Officer Core Lexipol Policy 703 Suicide Prevention Course. BSCC reviewed annual STC Suicide prevention class rosters showing intake staff and detention staff received the appropriate ☒ ☐ ☐ suicide prevention training. The agency confirmed that an annual refresher suicide prevention training is included in the MCJH Suicide Prevention Plan. In addition, staff receive suicide prevention training during Counselor CORE training. (b) Screening, Identification Assessment and Lexipol Policy 501.5 – Admissions Process Precautionary Protocols Lexipol Policy 701.4 – Initial Screening (1) All youth shall be screened for risk of Lexipol Policy 703 Suicide Prevention suicide at intake and as needed during detention. BSCC reviewed random youth intake screenings and/or assessments, for the months of May, June, and July 2023, that were completed by intake facility staff. MCJH intake staff screen, assess, and identify ☒ ☐ ☐ youth who may be a suicide risk. The elements of this regulation are performed via intake staff’s personal observations, intake questions to youth, interviews with the arresting officer, and information from parents. Medical staff conduct an assessment as well. MCJH meets Title 15 minimum standards for this regulation. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) All youth supervision staff who perform Lexipol Policy 306.5 – Training for all intake processes shall be trained in Members who have contact with Youth. screening youth for risk of suicide. Lexipol Policy 701.4 – Initial Screening The elements of this regulation are ☒ ☐ ☐ identified in and confirmed in CPO Izen Locatelli’s Appointment and Qualifications Letter dated June 30, 2023. In addition, an annual suicide prevention refresher training is provided to all staff. (3) All youth who have been identified during Lexipol Policy 701.4 – Initial Screening the intake screening process to be at risk of Lexipol Policy 703 Suicide Prevention suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. Youths identified during the intake screening process to be at risk of suicide shall be seen by a Behavioral Health therapist within 96 hours of admission. ☒ ☐ ☐ After a review of the above policy, incident reports, and an interview with health services staff, BSCC confirmed that the MCJH meets Title 15 minimum standards for this regulation. (4) Precautionary protocols shall be developed Lexipol Policy 701.4 – Initial Screening to ensure the youth’s safety pending the Lexipol Policy 707.3 – Member behavioral/mental health assessment. Responsibility Lexipol Policy 703 Suicide Prevention Per the above policy, youth found to be at risk for suicide may be placed on a suicide watch status identified as “Suicide Watch”, ☒ ☐ ☐ depending on the level of severity. While on Suicide Watch status, safety checks are conducted at a minimum of every 5 minutes. In the Intake Holding Unit pending a clinical Behavioral Health assessment. BSCC met with behavioral health staff to ensure the policy was in line with the procedure. (c) Referral process to behavioral/mental health staff Lexipol Policy 704.4 – Referrals and Request for assessment and/or services. BSCC interviewed Behavioral Health staff. There is a behavioral health staff person on site Monday through Friday. There is an on- ☒ ☐ ☐ call crisis unit (Redwood Community Crisis Services) available to respond to suicide- related incidents on weekends and after hours. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Procedures for monitoring of youth identified at risk Lexipol Policy 707.4 – 707.5 Suicide for suicide. Prevention Plan To monitor youth at risk for suicide, the facility utilizes the necessary watch precautions. ☒ ☐ ☐ BSCC was impressed with the use of a well- detailed document identified as the Restraint/At-Risk Behavior Checklist. The checklist provides a code, to be checked off for behaviors observed during every safety check. (e) Safety Interventions Lexipol Policy 707 – Suicide Prevention Plan (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not limited to: A. Housing consideration Lexipol Policy 707.4 – Suicide Prevention ☒ ☐ ☐ Plan B. Treatment strategies including Lexipol Policy 707.4 – Suicide Prevention trauma-informed approaches ☒ ☐ ☐ Plan (2) Procedures to instruct youth supervision Lexipol Policy 707.5 – Precautionary Steps staff how to respond to youth who exhibit Lexipol Policy 707.4 – Suicide Prevention suicidal behaviors. Plan ☒ ☐ ☐ Detention staff are provided initial and ongoing suicide prevention training. (f) Communication Lexipol Policy 701.4 – Initial Screening (1) The intake process shall include communication with the arresting officer and family guardians regarding the youth’s ☒ ☐ ☐ past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current Lexipol Policy 701.4 – Initial Screening information sharing about youth at risk for ☒ ☐ ☐ suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides Lexipol Policy 707.9 Debriefing or Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Lexipol Policy 707.9 Debriefing staff. ☒ ☐ ☐ (3) Process for a debriefing event with affected Lexipol Policy 707.9 Debriefing youth. ☒ ☐ ☐ 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Documentation Lexipol Policy 707.7 Documentation (1) Documentation processes shall be developed to ensure compliance with this ☒ ☐ ☐ regulation Youth identified at risk for suicide shall not be denied Lexipol Policy 707.4 Suicide Prevention Plan the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Lexipol Policy 101.5 – State Reporting Requirements. Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities At the time of this inspection, there were no responsible for juvenile facility operation. reports of legal action having occurred since the prior inspection. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED Lexipol Policy 520 – Reporting In-Custody Deaths (1) Death of a Youth. (a) The facility administrator, in cooperation with the At the time of this inspection, there were no health administrator and the behavioral/mental reports of the death of a youth in custody health director, shall develop written policies and having occurred since the prior inspection. ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Lexipol Policy 520.5 In-Custody Death Initial facility administrator, shall develop written policies Review and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Lexipol Policy 520.3 – Mandatory Reporting Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Lexipol Policy 520.5 – In-Custody Death the administrator, the Board may within 30 calendar Review days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Serious Illness or Injury of Youth Lexipol Policy 806.6 – Notification of Illness (a) The facility administrator, in cooperation with the or Injury health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Lexipol 500.3 Population Management Reports Each juvenile facility shall submit required population and profile survey reports to the Board within 10 Per the Board of State and Community working days after the end of each reporting period, in Corrections, records show that the MCJH ☒ ☐ ☐ a format to be provided by the Board. Profile Survey Reports are timely and meet minimum standards for this regulation. 1343 JUVENILE FACILITY CAPACITY Lexipol Policy 1101.3 – Responsibilities (Crowding) When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than The rated capacity for the facility’s entire fifteen (15) calendar days in a month, the facility complex is 43. The facilities with the complex administrator shall provide a crowding report to the ☒ ☐ ☐ rated capacities are Juvenile Hall-31, and the Board in a format provided by the Board. Secure Youth Treatment Facility (SYTF)-12. At the time of the inspection, there were 10 youths in custody. 1350 ADMITTANCE PROCEDURES Lexipol Policy 501 – Youth Reception The facility administrator shall develop and implement BSCC reviewed the 10 most recently written policies and procedures for admittance of youth completed youth admission packets. In that emphasize respectful and humane engagement addition, we interviewed youth housed at the with youth, and reflect that the admission process may facilities, interviews with detention staff, and ☒ ☐ ☐ be traumatic to youth who may have already interviews with medical health partners. experienced trauma. Policies shall be trauma-informed, A review of the documentation indicates culturally relevant, and responsive to the language and MCJH complies with the minimum standards literacy needs of youth. In addition to the requirements for this regulation. of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Policy 501.8 – Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the provisions BSCC reviewed documentation and of Welfare and Institution Code Section 627; ☒ ☐ ☐ interviewed detention staff, as well as youth housed at the facility. We confirmed that the facility offers 2 phone calls at intake. (2) Offer of a shower; Policy 501.9 – Showering and Clothing Exchange BSCC reviewed documentation and ☒ ☐ ☐ interviewed detention staff, as well as youth housed at the facility. We confirmed that the facility offers a shower during the intake process. (3) Documented secure storage of personal Policy 501.7 – Youth Property Control belongings; ☒ ☐ ☐ 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Offer of food upon arrival; Policy 501.5.5 – Food Upon Arrival All youth are offered food upon intake and this ☒ ☐ ☐ is documented in the Intake unit logbook. The booking sheet assures that youth are offered a meal at intake. (5) Screening for physical and behavioral health Policy 701.4 – Initial Screening and safety issues, intellectual or developmental After a review of the above policy and the disabilities; youth intake documentation, the facility’s medical and behavioral health personnel evaluate youth within 72 hours of ☒ ☐ ☐ admittance. In addition, the intake YCO is trained to assess each youth using the Detention Risk Assessment Instrument (DRAI) and ask youth targeted questions to ensure appropriate screening determinations. (6) Screening for physical and developmental Policy 701.6 – Health Evaluation disabilities in accordance with Sections 1329, Through documentation and interviews with 1413, and 1430 of these regulations; medical and behavioral health staff, BSCC ☒ ☐ ☐ confirmed that MCJH ensures that each youth have a full medical exam within 96 hours of intake. (7) Contact with Regional Center for the Policy 702.7 Mental Health Care Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Policy 502.8 PREA Considerations ☒ ☐ ☐ (b) juvenile hall administrators shall establish written Policy 501.3 – Pre-Admission Screening criteria for detention that considers the least Policy 502.5 Housing Assignments ☒ ☐ ☐ restrictive environment. (c) juvenile camps and post-dispositional programs in Policy 501.5.3 – Estimated Length of Stay juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform them of program guidelines ☒ ☐ ☐ and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and Policy 501.5.3 – Estimated Length of Stay procedures that advise any committed youth of the ☒ ☐ ☐ estimated length of his/her stay. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL Policy 701.4 – Initial Screening ABUSE BSCC reviewed the 10 most recent The facility administrator shall develop and implement admission packets that contain screenings written policies and procedures to reduce the risk of for the risk of sexual victimization. We sexual abuse by or upon youth. The policy shall require observed that the agency screens all youth facility staff to assess each youth within 72 hours of admitted to the juvenile Hall within 72 hours admission based on the following information: of admission. It appears that through multiple points of contact and or questions on questionnaires, the youth may receive portions of the screening for the risk of ☒ ☐ ☐ sexual victimization. To provide clarity and ensure ongoing compliance is met specific to the elements of this regulation, BSCC recommends detail in policy that identifies the screening clearly indicates the process and documentation utilized to meet the Title 15 requirement. MCJH meets Title 15 minimum standards for this regulation. (a) Prior sexual victimization or abusiveness; 502.3 Classification Plan ☒ ☐ ☐ (b) Gender nonconforming appearance or manner; or 502.3 Classification Plan identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☐ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; 502.3 Classification Plan ☒ ☐ ☐ (d) Age; 502.3 Classification Plan ☒ ☐ ☐ (e) Level of emotional and cognitive development; 502.3 Classification Plan ☒ ☐ ☐ (f) Physical size and stature; 502.3 Classification Plan ☒ ☐ ☐ (g) Mental illness or mental disabilities; 502.3 Classification Plan ☒ ☐ ☐ (h) Intellectual or developmental disabilities; 502.3 Classification Plan ☒ ☐ ☐ (i) Physical disabilities; 502.3 Classification Plan ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, 502.3 Classification Plan ☒ ☐ ☐ (k) Any other specific information about the individual Policy 701.4 – Initial Screening youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 701.4 – Initial Screening conversations with the youth during the admittance process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 701.4 – Initial Screening controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES Lexipol Policy 518 – Release The facility administrator shall develop and implement Compliance with this regulation is confirmed written policies and procedures for release of youth based on a review of facility policies and from custody which provide for: procedures, a review of the 10 most recent selections of juvenile hall release forms, ☒ ☐ ☐ interviews with collaborative partners, as well as interviews with detention staff and youth housed at the facility. MCJH meets Title 15 minimum standards for this regulation. (a) verification of identity/release papers; 518.3(a) – Release Procedures ☒ ☐ ☐ (b) return of personal clothing and valuables; 518.3(d) – Release Procedures ☒ ☐ ☐ (c) notification to the youth's parents or guardian; 518.3(1) – Release Procedures ☒ ☐ ☐ (d) notification to the facility health care provider in 518.3(m) – Release Procedures accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; BSCC interviewed medical services and, ☒ ☐ ☐ personnel to help in determining compliance with minimum standards for this section of the regulation. (e) notification of school staff; 518.3(n) – Release Procedures BSCC interviewed education services to help in determining compliance with minimum standards for this section of the regulation. ☒ ☐ ☐ We observed that probation ensures information exchange is made accordingly before a youth’s release. (f) notification of facility mental health personnel. 518.3(m) – Release Procedures BSCC interviewed Behavioral Health (Supervising Mental Health Therapist) to help in determining compliance with ☒ ☐ ☐ minimum standards for this section of the regulation. The facility administrator shall develop and implement 518.1 – Post Disposition Youth policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry BSCC observed that probation ensures services including, but not limited to, medical and information exchange is made accordingly behavioral health, education, probation supervision and before a youth’s release. Further, the services community-based services. are provided by the Mendocino County Youth Project (MCYP). MCYP provides a Youth ☒ ☐ ☐ Success Coach that meets with youth while at the Juvenile Hall and continues to assist youth after release from custody if needed. Services may include, but are not limited to, housing, employment prep, and counseling services. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement Policy 518.4 Furlough Releases written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Lexipol Policy 502 – Youth Classification The facility administrator shall develop and implement We reviewed ten (10) youth classification written policies and procedures on classification of packages.. Review of documentation youth for the purpose of determining housing placement provided, and policy and procedure manuals in the facility. revealed compliance with this regulation. Such procedures shall: Compliance with this regulation is confirmed based on a review of facility policies and procedures, a review of the 10 most recent selections of juvenile hall classification documents, interviews with collaborative ☒ ☐ ☐ partners, as well as interviews with detention staff and youth housed at the facility. The facility has a Classification Assessment form which is used upon admission to the facility. Room placement is the classification criteria as detention and committed youth are in one unit. The decisions include proximity to the staff control area, upper or lower-tier rooms, or single/double occupancy cells. (a) provide for the safety of the youth, other youth, Lexipol Policy 502.5 – Housing Assignments facility staff, and the public by placing youth in the Through a review of the above policy, appropriate, least restrictive housing and program interviews with supervisory staff, and settings. Housing assignments shall consider the ☒ ☐ ☐ admission documentation, BSCC need for single, double or dormitory assignment or determined that the MCJH meets location within the dormitory; compliance with the elements of this regulation. (b) consider facility populations and physical design of Lexipol Policy – 502 Youth Classification the facility; ☒ ☐ ☐ The agency places a great deal of emphasis on classification due to the living space. (c) provide that a youth shall be classified upon Lexipol Policy 502.5 Housing Assignment admittance to the facility; classification factors shall include, but not be limited to: age, maturity, Through a review of the above policy, sophistication, emotional stability, program needs, interviews with supervisory staff, and ☒ legal status, public safety considerations, ☐ ☐ admission documentation, BSCC medical/mental health considerations, gender and determined that the MCJH meets gender identity of the youth; compliance with the elements of this regulation. (d) provide for periodic classification reviews, including Lexipol Policy 502.3 – Classification Plan provisions that consider the level of supervision and the youth's behavior while in custody; and, BSCC observed that classification reviews ☒ are completed weekly, or if applicable, as ☐ ☐ needed. MDT meetings also provide input regarding a youth’s classification status. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth Lexipol Policy 502.3 – Classification Plan from the general population or assign youth to a single occupancy room based solely on the youth's The facility intake staff completed the actual or perceived race, ethnic group identification, classification form that identifies specific ancestry, national origin, color, religion, gender, criteria to determine housing classifications. sexual orientation, gender identity, gender ☒ In addition, the intake staff asks the ☐ ☐ expression, mental or physical disability, or HIV necessary questions of the youth, and the status. This section does not prohibit staff from arresting officer, and makes visual placing youth in a single occupancy room at the observations of the youth. youth's specific request or in accordance with Title MCJH meets Title 15 minimum standards 15 regulations regarding separation. for this regulation. (f) facility staff shall not consider lesbian, gay, bisexual, Lexipol Policy 502.8 - PREA Considerations transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually Through a review of the above policy, abusive. interviews with supervisory staff, and ☒ ☐ ☐ admission documentation, BSCC determined that the MCJH meets compliance with the elements of this regulation. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Lexipol Policy 807.6.1 Transgender and Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☐ ☐ Reviewed facility Youth Preference form. treatment of transgender and intersex youth. The policies shall provide that: MCJH meets Title 15 minimum standards for this regulation. (a) Facility staff shall respect every youth’s gender Lexipol Policy 501.5 – Admission Process identity and shall refer to the youth by the youth’s During the intake process, youth are preferred name and gender pronoun, regardless of provided with a “Transgender Preference” the youth’s legal name. Facilities may prohibit the ☒ form. use of gang or slang names or names that ☐ ☐ otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Lexipol Policy 807.6.1 Transgender and themselves in a manner consistent with their Intersex Youth ☒ gender identity and shall provide youth with the ☐ ☐ institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Lexipol Policy 502.8 PREA Considerations that best meets their individual needs and promotes Through a review of the above policy, their safety and well-being. Staff may not admission documentation, and interviews automatically house youth according to their with detention and supervisory staff, BSCC external anatomy and shall document the reasons ☒ ☐ ☐ determined that the MCJH meets for any decision to house youth in a unit that does compliance with the elements of this not match their gender identity. In making a housing regulation. decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that Lexipol Policy 702.7 – Mental Health Care transgender and intersex youth have access to ☒ MCJH meets Title 15 minimum standards medical and behavioral health providers qualified to ☐ ☐ for this regulation. provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Lexipol Policy 807.11 – Youth Showers necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Lexipol Policy 515.5 – Transgender Searches youth for the purpose of determining the youth’s ☒ anatomical sex. Whenever feasible, the facility shall ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Lexipol Policy - 503 Youth Orientation The facility administrator shall develop and implement written policies and procedures to orient a youth prior to BSCC reviewed the 10 most recent placement in a living area. Both written and verbal admission and orientation packets. Each information shall be provided and supplemented with youth is provided a Youth Orientation video orientation if feasible. Provision shall be made to Handbook during the booking process. We provide accessible orientation information to all also reviewed the youth handbook, detained youth including those with disabilities, limited interviewed detention staff, and interviewed literacy, or English language learners. Orientation shall youth housed at the facility to help include information that addresses: determine compliance. ☒ ☐ ☐ All youth are provided written and verbal orientation guidance at intake. Both the staff conducting the orientation and the youth sign the Orientation Acknowledgement form. The youth handbook provides a summary of policies, and guidance of behaviors, sets expectations, and allows for dialogue if a youth is unclear on a specific topic. MCJH meets Title 15 minimum standards for this regulation. (a) facility rules including contraband and searches Lexipol Policy 503(a) - Initial Orientation and disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior interventions Lexipol Policy 503(b) - Initial Orientation and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Lexipol Policy 503(n) - Initial Orientation facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents or ☒ ☐ ☐ suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Lexipol Policy 503(v) - Initial Orientation ☒ ☐ ☐ 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) the existence of the grievance procedure, the steps Lexipol Policy 503(e) - Initial Orientation that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the MCJH meets Title 15 minimum standards for ☒ ☐ ☐ name of the person or position designated to this regulation. resolve the issue; (f) access to legal services and information on the Lexipol Policy 503(i) - Initial Orientation court process; ☒ ☐ ☐ (g) access to routine and emergency health and mental Lexipol Policy 503(f) - Initial Orientation health care; ☒ ☐ ☐ (h) access to education, religious services, and Lexipol Policy 503(j) - Initial Orientation recreational activities; We interviewed youth and intake staff to help ☒ ☐ ☐ in determining that MCJH meets compliance with the elements of this regulation. (i) housing assignments; Lexipol Policy 503(h) - Initial Orientation ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Lexipol Policy 503(d) Initial Orientation including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Lexipol Policy 503(c) - Initial Orientation telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and Lexipol Policy 503(k) - Initial Orientation other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, Lexipol Policy 503(m) - Initial Orientation chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; Lexipol Policy 503(p) - Initial Orientation ☒ ☐ ☐ (o) emergencies including evacuation procedures; Lexipol Policy 503(r) - Initial Orientation ☒ ☐ ☐ (p) non-discrimination policy and the right to be free Lexipol Policy 503(u) - Initial Orientation from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a language Lexipol Policy 503(g) - Initial Orientation other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Lexipol Policy 503(x) Initial Orientation education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive Lexipol Policy 503(y) Initial Orientation information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked questions and provides contact information ☒ ☐ ☐ for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Lexipol Policy 503 Initial Orientation (z) Title 15 Minimum Standards for Juvenile Facilities. Title 15 standards booklet is located on the living unit. ☒ ☐ ☐ We interviewed youth and intake staff to help in determining that MCJH meets compliance with the elements of this regulation. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION BSCC reviewed policy and procedure; interviewed detention staff, and interviewed The facility administrator shall develop and implement youth housed at the facility to help determine written policies and procedures that address: compliance. We also interviewed ☒ ☐ ☐ collaborative partners to gain further insight to confirm compliance with this regulation. MCJH meets Title 15 minimum standards for this regulation. (a) separation of youth for reasons that include, but are Lexipol Policy 502.5 – Housing not be limited to, medical and mental health Assignments conditions, assaultive behavior, disciplinary Lexipol Policy 502.8.1 – Separating Youth consequences and protective custody. from General Population BSCC discussed with the agency the best ☒ ☐ ☐ outcomes when a separation policy is developed that identifies and details procedures for the types of separations that may be implemented including, but not limited to, voluntary, disciplinary/modified, and or protective separations. (b) consideration of positive youth development and Lexipol 502.5.2 – Additional Separation trauma-informed care. Requirements BSCC discussed with the agency the best ☒ ☐ ☐ outcomes when a separation policy is developed that identifies and details procedures for the implementation of a reintegration plan. (c) separated youth shall not be denied normal Lexipol 502.5.2 – Additional Separation privileges available at the facility, except when Requirements necessary to accomplish the objective of ☒ ☐ ☐ separation. (d) when the objective of the separation is discipline, Lexipol Policy 502.5.2- Additional Title 15 Section 1390 shall apply. ☒ ☐ ☐ Separation Requirements (e) when separation results in room confinement, the Lexipol Policy 601.4 – Separation from Other separation shall occur in accordance with Welfare Youth and Institutions Code Section 208.3 and ☒ ☐ ☐ Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Lexipol Policy 502.5.2 – Additional of separated youth to determine if separation Separation Requirements ☒ ☐ ☐ remains necessary. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Lexipol Policy 601 - Room Confinement Lexipol Policy 603 Temporary Room (a) The facility administrator shall develop and Confinement (TRC) implement written policies and procedures addressing the confinement of youth in their room To help determine compliance. BSCC that are consistent with Welfare and Institutions reviewed policy and procedure; interviewed Code Section 208.3. The placement of a youth in detention staff, interviewed collaborative room confinement shall be accomplished in ☒ ☐ ☐ partners, and interviewed youth housed at accordance with the following guidelines: the facility. We also reviewed the 10 most recent incident reports resulting in Temporary Room Confinement (TRC). MCJH meets Title 15 minimum standards for this regulation. (1) Room confinement shall not be used before Lexipol Policy 601.4(a) - Separation from other, less restrictive, options have been other Youths attempted and exhausted, unless attempting Lexipol Policy 603 Temporary Room ☒ ☐ ☐ those options poses a threat to the safety or Confinement (TRC) security of any youth or staff. (2) Room confinement shall not be used for the Lexipol Policy 601.4(b) - Separation from purposes of punishment, coercion, other Youths convenience, or retaliation by staff. Lexipol Policy 603 Temporary Room Confinement (TRC) In a review of policy 603 above, it may be interpreted that when a youth is placed on ☒ ☐ ☐ TRC, the youth will be in his/her confined room for an hour. BSCC provided guidance in encouraging the facility to avoid standardizing a youth’s time in TRC; policy should incorporate language that identifies individual behavior as the benchmark for the time of TRC. (3) Room confinement shall not be used to the Lexipol Policy 601.4(c) - Separation from extent that it compromises the mental and other Youths physical health of the youth. ☒ ☐ ☐ Lexipol Policy 603 Temporary Room Confinement (TRC) (b) A youth may be held up to four hours in room Lexipol Policy 601.6.5(a) - Room confinement. After the youth has been held in room Confinement confinement for a period of four hours, staff shall do Lexipol Policy 603 Temporary Room one or more of the following: Confinement (TRC) The facility uses the following documentation ☒ ☐ ☐ tools to help track and log room confinement include, but are not limited to: • Temporary Room Confinement Checklist • Unit Logbook 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Return the youth to general population. Lexipol Policy 601.4.5(a)(1) - Room Confinement Lexipol Policy 603 Temporary Room ☒ ☐ ☐ Confinement (TRC) (2) Consult with mental health or medical staff. Lexipol Policy 601.4.5(a)(2) - Room ☒ ☐ ☐ Confinement (3) Develop an individualized plan that includes the Lexipol Policy 601.4.5(a)(3) - Room goals and objectives to be met in order to Confinement reintegrate the youth to general population. Lexipol Policy 603 Temporary Room Confinement (TRC) BSCC discussed favorable outcomes when ☒ ☐ ☐ policy incorporates the details and process of an individualized plan for youth that may include, but not be limited to a modified program and a process for review and approvals. (4) If room confinement must be extended beyond Lexipol Policy 601.4.5(b) - Room four hours, staff shall do each of the following: Confinement (b) ☒ ☐ ☐ Lexipol Policy 603 Temporary Room Confinement (TRC) (A) Document the reasons for room Lexipol Policy 601.4.5(b)(1) Room confinement and the basis for the Confinement extension, the date and time the youth was Lexipol Policy 603 Temporary Room first placed in room confinement, and when ☒ ☐ ☐ Confinement (TRC) he or she is eventually released from room confinement. (B) Develop an individualized plan that Lexipol Policy 601.4.5(b)(2) - Room includes the goals and objectives to be met Confinement in order to integrate the youth to general Lexipol Policy 603 Temporary Room population. Confinement (TRC) BSCC discussed favorable outcomes when ☒ ☐ ☐ policy incorporates the details and process of an individualized plan for youth that may include, but not be limited to a modified program and a process for review and approvals. (C) Obtain documented authorization by the Lexipol Policy 601.4.5(b)(3) Room facility superintendent or his or her Confinement designee every four hours thereafter. ☒ ☐ ☐ Lexipol Policy 603 Temporary Room Confinement (TRC) (5) This section is not intended to limit the use of Lexipol Policy 601.1 - Room Confinement single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to ☒ ☐ ☐ normal sleeping hours. (6) This section does not apply to youth or wards Lexipol Policy 601.2 – Room Confinement in court holding facilities or adult facilities. ☒ ☐ ☐ This facility is not either a Court Holding Facility or an Adult Facility. (7) Nothing in this section shall be construed to Lexipol Policy 601.2 – Room Confinement conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) This section does not apply during an Lexipol Policy 601.4 – Separation from Other extraordinary emergency circumstance that Youth requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Lexipol Policy 601.4 – Separation from Other placed in a locked cell or sleeping room to treat Youth. and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not ☒ ☐ ☐ required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Lexipol Policy 504.3.1 – Institutional Plan. The facility administrator shall develop and implement BSCC reviewed ten (10) Youth Institutional written policies and procedures for assessment and Assessments and Case Plans. A review of case planning. documentation revealed compliance with this ☒ ☐ ☐ regulation. MCJH meets Title 15 minimum standards for this regulation. (a) Assessment: Lexipol Policy 504.3 – Assessments The assessment is based on information collected The facility utilizes a Case Assessment and during the admission process with periodic review, Work Focus Plan to initiate the initial which includes the youth's risk factors, needs and assessment of youth during the intake strengths including, but not limited to, identification process. BSCC was impressed with the of substance abuse history, educational, vocational, ☒ ☐ ☐ format and use of this tool. counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. MCJH meets Title 15 minimum standards for this regulation. (b) Institutional Case Plan: Lexipol Policy 504.3.1 – Institutional Plan (1) A case plan shall be developed for each youth held for at least 30 days or more and created As part of the case plan, the facility within 40 days of admission. incorporates the Work Focus Plan that ☒ ☐ ☐ provides guidance to youth to recognize an issue, identify the objective, and a plan to achieve the objective. (2) The institutional plan shall include, but not be Lexipol Policy 504.3.1 – Institutional Plan limited to, written documentation that provides: ☒ ☐ ☐ 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) objectives and time frame for the resolution Lexipol Policy 504.3.1 – Institutional Plan of problems identified in the assessment; ☒ ☐ ☐ (B) a plan for meeting the objectives that Lexipol Policy 504.3.1 – Institutional Plan includes a description of program resources ☒ ☐ ☐ The element of this regulation is included in needed and individuals responsible for the Case Assessment and Work Focus Plan. assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Lexipol Policy – 504.3.1 – Institutional Plan the objectives, including periodic review and To ensure ongoing compliance, BSCC discussion of the plan with the youth; ☒ ☐ ☐ discussed the importance of being consistent with documenting that the case plan is periodically reviewed with the youth. (4) a transition plan, the contents of which shall be Lexipol Policy 504.3.1 – Institutional Plan subject to existing resources, shall be The services are provided by the Mendocino developed for post dispositional youth in County Youth Project (MCYP). MCYP accordance with Section 1351; and, provides a Youth Success Coach who meets ☒ ☐ ☐ with youth while at the Juvenile Hall and continues to assist youth after release from custody if needed. Services may include but are not limited to, housing, employment preparation, and counseling services. (5) in as much as possible and if appropriate, the Lexipol Policy 504.3.1 – Institutional Plan plan, including the transition plan, shall be developed with input from the family, supportive ☒ ☐ ☐ adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Lexipol Policy 704 – Counseling Services The facility administrator shall develop and implement written policies and procedures ensuring the availability Reviewed ten (10) youth Counseling and of appropriate counseling and casework services for all Casework packets. A review of the youth. Policies and procedures shall ensure: ☒ ☐ ☐ documentation provided revealed compliance with this regulation. MCJH meets Title 15 minimum standards for this regulation. (a) youth will receive assistance with needs or Lexipol Policy 704.3(a)(1) – Division concerns that may arise; ☒ ☐ ☐ Manager Responsibilities (b) youth will receive assistance in requesting contact Lexipol Policy 504.3 – Assessments with parents, other supportive adults, attorney, ☒ ☐ ☐ clergy, probation officer, or other public official; and, (c) youth will be provided access to available Lexipol Policy 704.3 – Division Manager resources to meet the youth’s needs. ☒ ☐ ☐ Responsibilities 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Lexipol Policy – 513 – Use of Force The facility administrator, in cooperation with the responsible physician, shall develop and implement BSCC reviewed the 10 most recent Use of written policies and procedures for the use of force, Force (UOF) Incident reports. We also which may include chemical agents. Force shall never interviewed youth housed at the facility and be applied as punishment, discipline, retaliation or ☒ ☐ ☐ facility detention staff. We also interviewed treatment. collaborative partners to gain further insight to confirm compliance with this regulation. (a) At a minimum, each facility shall develop policies and procedures which: The facility is compliant with Title 15 minimum standards for this regulation. (1) restricts the use of force to that which is deemed Lexipol Policy 513.3.4 – Limitations reasonable and necessary, as defined in Section Lexipol Policy 514.3 – General Requirements ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Lexipol Policy 513.3.1 – Factors Used for including both physical and non-physical options Determining the Reasonableness of Force. ☒ ☐ ☐ and define when those force options are appropriate. (3) describe force options or techniques that are Lexipol Policy 513.3.3 – Restrictions on the expressly prohibited by the facility. use of chokehold ☒ ☐ ☐ (4) describe the requirements of staff to report any Lexipol Policy 513.3.2 – Duty to Intercede inappropriate use of force, and to take ☒ ☐ ☐ affirmative action to immediately stop it. (5) define a standardized reporting format that Lexipol Policy 513.6 – Reporting the Use includes time period and procedure for of Force documenting and reporting the use of force, including reporting requirements of The above policy addresses documentation management and line staff and procedures for reviewed by a supervisor. reviewing and tracking use of force incidents by ☒ ☐ ☐ A review of incident reports requested shows supervisory and or management staff, which that MCJH documents and reports incidents include procedures for debriefing a particular in accordance with Title 15 minimum incident with staff and/or youth for the purposes standards. of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Lexipol Policy 513.8 – Use of Force Review ☒ ☐ ☐ for investigating unreasonable use of force. (7) define the role, notification, and follow-up Lexipol Policy 513.6 – Reporting the Use procedures required after use of force incidents of Force for medical, mental health staff and parents or legal guardians. ☒ ☐ ☐ BSCC interviewed supervisory, detention, and medical staff to help determine compliance with the elements of this regulation. (8) describe the limitations of use of force on Lexipol Policy 514.9 – Pregnant Youth pregnant youth in accordance with Penal Code ☒ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Lexipol Policy 513.4 – Use of ☒ ☐ ☐ option shall include policies and procedures that: Chemical Weapons 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) identify who is approved to carry and/or utilize Lexipol Policy – 513.4 – Use of Chemical chemical agents in the facility and the type, size Weapons ☒ ☐ ☐ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used Lexipol Policy 513.4.1 - Limitations when there is an imminent threat to the youth’s safety or the safety of others and only when de- ☒ ☐ ☐ escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Lexipol Policy 513.4 – Use of Chemical timelines for decontamination from chemical Weapons agents. This shall include that youth who have been exposed to chemical agents shall not be ☒ ☐ ☐ left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Lexipol Policy 513.6.1 – Required procedures required after use of force incidents Notifications ☒ ☐ ☐ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident Lexipol Policy 513.6 – Reporting the Use of of use of chemical agents, including the Force reasons for which it was used, efforts to de- escalate prior to use, youth and staff involved, ☒ ☐ ☐ the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Lexipol Policy 513.9 – Training which require that agencies provide initial and ☒ ☐ ☐ regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health Lexipol Policy 513.9 – Training conditions that would contraindicate certain ☒ ☐ ☐ types of force; (2) acceptable chemical agents and the methods Lexipol Policy 513.9 – Training ☒ ☐ ☐ of application. (3) signs or symptoms that should result in Lexipol Policy 513.9 – Training immediate referral to medical or behavioral ☒ ☐ ☐ health. (4) instruction on the Constitutional Limitations of Lexipol Policy 513.9 – Training ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Lexipol Policy 513.9 – Training ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Lexipol Policy 513.9 – Training ☒ ☐ ☐ training. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS Lexipol Policy 514- Restraints The facility administrator, in cooperation with the BSCC reviewed the 10 most recent Use of responsible physician and mental health director, shall Physical Restraint Incident Reports. We also develop and implement written policies and procedures interviewed youth housed at the facility and ☒ ☐ ☐ for the use of restraint devices. Restraint devices facility detention staff, medical staff, and include any devices which immobilize a youth's behavioral health staff. extremities and/or prevent the youth from being The facility is compliant with Title 15 ambulatory. minimum standards for this regulation. Physical restraints may be used only for those youth Lexipol Policy 514.3 – General Requirements who present an immediate danger to themselves or BSCC observed that all instances of the use others, who exhibit behavior which results in the of physical restraints were justifiably used destruction of property, or reveals the intent to cause and when less restrictive alternatives were ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should exhausted. be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Lexipol Policy 514.3 – General Requirements discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Lexipol Policy 514.5 – Transportation handcuffs, shackles or other restraint devices when used Restraints. to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Lexipol Policy 514.3 – General of the facility manager or designee. The facility manager Requirements may delegate authority to place a youth in restraints to a Lexipol Policy 514.7 – Documentation physician. Reasons for continued retention in restraints The facility maintains direct visual shall be reviewed and documented at a minimum of every hour. ☒ ☐ ☐ observation of the youth and continued retention is obtained. A medical opinion on the safety of placement and Lexipol Policy 514.6 – Substantially retention shall be secured as soon as possible, but no Restrictive restraints later than two hours from the time of placement. The youth shall be medically cleared for continued retention ☒ ☐ ☐ BSCC interviewed medical staff to help confirm that medical staff provide ongoing at least every three hours thereafter. review and assessment while a youth is in mechanical or any type of restraint. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A mental health consultation shall be secured as soon as Lexipol Policy 514.3 – General Requirements possible, but in no case longer than four hours from the BSCC interviewed mental health staff to help time of placement, to assess the need for mental health confirm that medical staff provide ongoing treatment. ☒ ☐ ☐ review and assessment while a youth is in mechanical or any type of restraint. Continuous direct visual supervision shall be conducted Lexipol Policy 514.7 – Documentation to ensure that the restraints are properly employed, and Through documentation review and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interviews with detention and medical staff, BSCC was able to confirm that the youth interventions shall be documented at least every 15 remain under constant supervision until the minutes, with actual time of the documentation recorded. restraints are removed. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an Lexipol Policy 514.7 – Documentation ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate Lexipol Policy 514.10 - Training ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. Lexipol Policy 514.10 – Training BSCC discussed providing details in policies that may include, but not be limited to, ☒ ☐ ☐ naming the specific type of restraint devices acceptable for use at the facility. Specifics in policy will aid in reinforcing training for new and permanent staff. (d) signs or symptoms which should result in Lexipol Policy 514.10 - Training ☒ ☐ ☐ immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation Lexipol Policy 514.10 - Training ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Lexipol Policy 514.3 – General restraint devices, all youth shall be housed alone or Requirements. in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Lexipol Policy 514.3 – General Requirements ☒ ☐ ☐ (h) exercising of extremities. Lexipol Policy 514.3 – General Requirement. ☒ ☐ ☐ 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Lexipol Policy 514.4 – Specific Duties of the MOVEMENT AND TRANSPORTATION WITHIN THE Facility Manager FACILITY. BSCC reviewed incident reports for this regulation, mostly involving mutual physical combat between youth. In all cases, The Facility Administrator, in cooperation with the mechanical restraints were used to move a responsible physician and behavioral/mental health combative youth to his/her room. The director, shall develop and implement written policies ☒ ☐ ☐ observations and documentation were and procedures for the use of restraint devices when complete. the purpose is for movement or transportation within the facility that shall include the following: MCJH meets Title 15 minimum standards for the elements of this regulation, describes the incident, and justifies the use of restraints for each application of restraints used. (a) identification of acceptable restraint devices, staff Lexipol Policy 514.3 (a)(b)– General approved to utilize restraint devices and the Requirements required training. The elements of this regulation, pertaining to ☒ ☐ ☐ training, is identified and confirmed in CPO Izen Locatelli’s Appointment and Qualifications Letter dated June 30, 2023. (b) the circumstances leading to the application of Lexipol Policy 514.3 (c)– General restraints must be documented. ☒ ☐ ☐ Requirements (c) an individual assessment of the need to apply Lexipol Policy 514.4 – Specific Duties of the restraints for movement or transportation that Facility Manager includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Lexipol Policy 514.3(g) – General with a clearly defined expectation that restraint Requirements ☒ ☐ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Lexipol Policy 514. 9 – Pregnant Youth accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES What has always been known as the safety room is no longer being utilized in the (a) The facility administrator, and where applicable, in capacity of a safety room. The room is now cooperation with the responsible physician, shall being utilized as a stress relief room for develop and implement written policies and youth. When youth are present in the stress procedures governing the use of safety rooms, as relief room, they are under constant described in Title 24, Part 2, Section 1230.1.13. The supervision by youth supervision staff. room shall be used to hold only those youth who ☒ ☐ ☐ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) include provisions for administration of necessary nutrition and fluids, access to a ☐ ☐ ☒ toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the ☐ ☐ ☒ next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options ☐ ☐ ☒ poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health ☐ ☐ ☒ of the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to ☐ ☐ ☒ reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1360 SEARCHES Lexipol Policy 515- Searches The facility administrator shall develop and implement written policies and procedures governing the search of A review of documentation revealed youth, the facility, and visitors. Policies and procedures compliance with this regulation. shall provide that: BSCC reviewed the 10 most recent examples of searches that resulted in a strip ☒ ☐ ☐ search of a youth. We also interviewed youth housed at the facility, as well as detention staff. It was concluded that the facility complies with Title 15 minimum standards of this regulation. (a) Searches shall be conducted to ensure the safety Lexipol Policy 515.2 Search Policy and security of the facility, public, visitors, youth, ☒ ☐ ☐ and staff. (b) Searches shall be conducted in a manner that Lexipol Policy 515.1 – Purpose and Scope preserves the privacy and dignity of the person Lexipol Policy 515.2 – Policy being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Lexipol Policy 515.4.1 – Strip Searches and searches shall comply with Penal Code Section Modified Strip Searches 4030. The facility maintains expectations for strip ☒ ☐ ☐ searches pursuant to PC 4030, for pre- detention youth and post-detention youth. All strip searches are approved in advance of the search. (d) Physical body cavity searches shall only be Lexipol Policy – 515.4.2(b) – Physical Body conducted by a medical professional. Cavity Search Physical body cavity searches can only be conducted by medical personnel. ☒ ☐ ☐ Our review of the Search Authorization forms included the request, the reason for the request, and the supervisor’s authorization. (e) Any youth held after a detention hearing shall only Lexipol Policy 515.4.1 – Strip Searches and be strip searched with prior approval of a supervisor Modified Strip Searches when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Lexipol Policy 515.5 – Transgender comply with Section 1352.5. Searches. ☒ ☐ ☐ The facility has protocols in the policy addressing expectations for staff related to searching for youth who are transgender. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Cross-gender pat-down searches and strip Lexipol Policy 515.3 – Pat Down Searches searches are prohibited except in exigent Lexipol Policy 514.4.1 – Strip Searches and circumstances or when conducted by a medical ☒ ☐ ☐ Modified Strip Searches professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Lexipol Policy 608.3 – Access to Grievance System The facility administrator shall develop and implement written policies and procedures whereby any youth may BSCC reviewed examples of random youth appeal and have resolved grievances relating to any grievances and due process documentation condition of confinement, including but not limited to over the past three months. BSCC also health care services, classification decisions, program ☒ ☐ ☐ interviewed youth housed at the facility, as participation, telephone, mail or visiting procedures, well as detention staff. food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be MCJH meets Title 15 minimum standards for no time limit on filing grievances. Policies and this regulation. procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Lexipol Policy – 608.3 – Access to the grievance, which includes provisions for the youth Grievance System to have free access to the form; During our physical inspection, we observed that grievances were readily available to ☒ ☐ ☐ youth. In addition, grievance confidential lock boxes were in the housing pods to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file Lexipol Policy – 608.4 – Youth Grievance the grievance or to deliver the form to any youth Procedures supervision staff working in the facility; Lexipol Policy 602 Grievance ☒ ☐ ☐ The youth were aware of the grievance procedures, the location of the grievances, and the grievance lockbox to confidentially file a grievance if needed. (c) resolution of the grievance at the lowest appropriate Lexipol Policy 608.4 – Youth Grievance staff level; ☒ ☐ ☐ Procedures 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provision for a prompt review and initial response to Lexipol Policy 608.4.2 – Timely Resolution of grievances within three (3) business days, Grievances grievances that relate to health and safety issues Per policy below is the response process must be addressed immediately; for grievances: • Lowest level staff/assigned YCO discuss a resolution of grievance with the youth. • A Supervising YCO conducts a ☒ ☐ ☐ hearing with the youth within 48 hours of the grievance. • The Division Manager conducts a hearing within two business days and a resolution within three days. MCJH complies with the Title 15 minimum standards for this regulation. (1) The youth may elect to be present to explain Lexipol Policy 608.4.4 – State Requirements his/her version of the grievance to a person not directly involved in the circumstances which led ☒ ☐ ☐ The youth interviewed indicated that during the intake and orientation process, the to the grievance. grievance procedure was clearly explained. (2) Provision for a staff representative approved by Lexipol Policy 608.4.4 – State Requirements ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Lexipol Policy 608.4.2 – Timely Resolution of which includes the reasons for the decisions; Grievances. ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond professionally. (f) a system which provides that any appeal of a Lexipol Policy – 608.4.3 – Appeals to grievance shall be heard by a person not directly Grievance Findings ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Lexipol Policy 608.4.2 – Timely Resolution of (10) business days unless circumstances dictate a Grievances longer time frame. The youth shall be notified of ☒ ☐ ☐ The documentation as well as interviews any delay; and, show that detention staff respond to grievances in a timely fashion. (h) the policy shall provide multiple internal and Lexipol Policy 608.6 – Additional Provisions external methods to report sexual abuse and sexual ☒ ☐ ☐ for Grievances Related to Sexual Abuse harassment. Whether or not associated with a grievance, concerns Lexipol Policy 608.4.4 – State Requirements of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1362 REPORTING OF INCIDENTS Lexipol Policy 208.3 – Report Preparation A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed ten (10) juvenile hall incident death of an employee, youth or other person(s) shall be reports. A review of the documentation maintained. Such written record shall be prepared by the provided revealed compliance with this staff and submitted to the facility manager by the end of regulation. the shift, unless additional time is necessary and ☒ ☐ ☐ authorized by the facility manager or designee. Throughout the inspection process, written reports of various incidents were requested and received. In review, MCJH incident reports are written and prepared as required per Title 15 minimum standards. 1363 USE OF REASONABLE FORCE TO COLLECT Lexipol Policy 519.5 – Use of Force to DNA SPECIMENS, SAMPLES, IMPRESSIONS Obtain Samples (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections Compliance with this regulation is based personnel including peace officers, may employ solely on a review of the policy and reasonable force to collect blood specimens, saliva procedure manual as the use of force to samples, and thumb or palm print impressions from collect DNA has not been conducted during individuals who are required to provide such ☒ ☐ ☐ this inspection cycle. samples, specimens or impressions pursuant to The Supervising Juvenile Corrections Officer Penal Code Section 296 and who refuse following shall review and approve any use of force written or oral request. only upon receipt of a court order. (1) For the purpose of this section, the “use of Lexipol Policy – 519.5 – Use of Force to reasonable force” shall be defined as the force Obtain Samples that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Lexipol Policy 519.5 – Use of Force to Obtain efforts to secure voluntary compliance. Efforts to Samples secure voluntary compliance shall be documented and include an advisement of the ☒ ☐ ☐ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Lexipol Policy 519.5 – Use of Force to Obtain authorization of the supervising officer on duty. The Samples authorization shall include information that reflects Per policy, the supervisor shall be present to the fact that the offender was asked to provide the ☒ ☐ ☐ supervise and document the use of force. requisite specimen, sample, or impression and refused. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell Lexipol Policy 519.5.1 – Video Recording extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Lexipol Policy 1003 – Youth Educational Services (a) School Programs A review of juvenile hall school policy and The County Board of Education shall provide for the procedure and interviews with teachers administration and operation of juvenile court schools in Diana Blundell and Juan Orozco revealed conjunction with the Chief Probation Officer, or designee compliance with this regulation. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. BSCC interviewed education personnel. The Culturally responsive and trauma-informed approaches interviewed staff were a long-term substitute should be applied when providing instruction. Education teacher and a paraprofessional who has staff should collaborate with the facility administrator to worked at the facility for 15 years. BSCC use technology to facilitate learning and ensure safe also interviewed youth detained at the facility. technology practices. The facility administrator shall ☒ ☐ ☐ We also physically inspected the request an annual review of each required element of the classrooms. program by the Superintendent of Schools, and a report Youth in detention are afforded Common or review checklist on compliance, deficiencies, and Core classroom instruction. corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools MCJH meets Title 15 minimum standards shall conduct this review in conjunction with a qualified for this regulation. outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Per Title 15, Section 1313 County Inspection and Evaluation of Building and Grounds (d), The facility school program shall comply with the State the facility was evaluated on June 1, 2023, Education Code and County Board of Education policies, and completed by Jason Iverson, Director of all applicable federal education statutes and regulations Student Services UUSD. and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Compliance was confirmed as part of the Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ required annual, Title 15, Section 1313 establish and maintain learning environments that are County Inspection and Evaluation of Building physically, emotionally, and intellectually safe. Youth shall and Grounds evaluation. The facility was be provided a rigorous, quality educational program that evaluated on February 1, 2023, and responds to the different learning styles and abilities of completed by Nancy Dempsey, Principal of students and prepares them for high school graduation, Camille Creek Community School. career entry, and post-secondary education. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education Lexipol Policy 1003.3 – Education Program program shall be free from discriminatory action. Staff Goals shall refer to transgender, intersex and gender- BSCC physically inspected classrooms and nonconforming youth by their preferred name and gender. ☒ ☐ ☐ interviewed a classroom teacher and the classroom paraprofessional. We found that the learning environment and the quality of educational programming meet the Title 15 minimum standards for this regulation. (1) The course of study shall comply with the State Lexipol Policy 1003.4 – Division Manager Education Code and include, but not be limited ☒ ☐ ☐ Responsibilities to, courses required for high school graduation. (2) Information and preparation for the High School Lexipol Policy 1003.5 – Course of Study Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Lexipol Policy 1003.5 – Course of Study education and vocational opportunities. The school program incorporates the ☒ ☐ ☐ Habitudes curriculum, an image-based curriculum to assist educators with students who are visual learners. (4) Administration of the High School Equivalency Lexipol Policy 1003.5 – Course of Study Tests as approved by the California Department ☒ ☐ ☐ of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to Lexipol Policy 1003.5 – Course of Study youth who do not demonstrate sufficient progress towards grade level standards. ☒ ☐ ☐ There is a paraprofessional in the classroom daily to assist those youth who need supplemental instruction. (6) The minimum school day shall be consistent with Lexipol Policy 1003.5 – Course of Study State Education Code Requirements for juvenile The school day is Monday through Friday court schools. The facility administrator, in from 7:30 am - 2:30 pm. conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ Per the annual education services the time afforded for the minimum instructional evaluation, MCJH is compliant with Title 15 day. Absences, time out of class or educational minimum standards for this regulation. instruction, both excused and unexcused, shall be documented. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth Lexipol Policy 1003.3 – Education Program regardless of classification, housing, security Goals. status, disciplinary or separation status, At the time of the inspection, the facility including room confinement, except when school program was in a transition period of providing education poses an immediate threat both, filling a classroom teacher position and to the safety of self or others. Education filling a Special Education Teacher vacancy includes, but is not limited to, related services as to fulfill the Individualized Education Program provided in a youth’s Section 504 Plan or ☒ ☐ ☐ (IEP) requirements as identified in this Individualized Education Program (IEP). section of the regulation. During the inspection, the facility provided a memorandum confirming that starting August 21, 2023, a Special Education Teacher will be in the classroom weekly to ensure (IEP) requirements are met. (c) School Discipline Lexipol Policy 1003.6 – School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Lexipol Policy 1003.6 – School Discipline decisions made by probation staff that may During an interview, the classroom affect the educational programming of students. ☒ ☐ ☐ education staff expressed that Probation does well in keeping education staff advised of circumstances that may affect a student. (3) Except as otherwise provided by the State Lexipol Policy 1003.6 – School Discipline Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Lexipol Policy 1003.4(g) – Division Manager education staff will develop policies and Responsibilities procedures that address the rights of any Educational services provide supplemental student who has continuing difficulty completing a school day. ☒ ☐ ☐ assistance to youth through Paraprofessionals who are in the classroom periodically during the week. The classroom teacher also provides added assistance when needed. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations Lexipol Policy 1003.4(A)(1) – Division Manager Responsibilities (1) State and federal laws and regulations shall be observed for all individuals with disabilities or Educational services provide supplemental suspected disabilities. This includes but is not assistance to youth through limited to child find, assessment, continuum of Paraprofessionals who are in the classroom alternative placements, manifestation periodically during the week. determination reviews, and implementation of Section 504 Plans and Individualized Education At the time of the inspection, the facility Programs. school program was in a transition period of filling a classroom teacher position and ☒ ☐ ☐ filling a Special Education Teacher vacancy to fulfill the Individualized Education Program (IEP) requirements as identified in this section of the regulation. During the inspection, the facility provided a memorandum confirming that starting August 21, 2023, a Special Education Teacher will be in the classroom weekly to ensure (IEP) requirements are met per the provisions of this regulation. (2) Youth identified as English Learners (EL) shall be Lexipol Policy 1003.4(m) – Division Manager afforded an educational program that addresses Responsibilities their language needs pursuant to all applicable ☒ ☐ ☐ state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Lexipol Policy 1003.4(c) – Division Manager Responsibilities (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's BSCC interviewed education staff educational history, including but not limited to: (Teachers), as well as youth detained at the ☒ ☐ ☐ facility to assist in confirming compliance with the elements of this regulation. The school has a registrar to ensure compliance is maintained. (A) School progress/school history; Lexipol Policy 1003.4(c) (1)– Division ☒ ☐ ☐ Manager Responsibilities (B) Home Language Survey and the results of Lexipol Policy 1003.4(c) (1)– Division the State Test used for English language ☒ ☐ ☐ Manager Responsibilities proficiency; (C) Needs and services of special populations Lexipol Policy 1003.4(c) (1)– Division as defined by the State Education Code, Manager Responsibilities including but not limited to, students with special needs. ☒ ☐ ☐ Per the annual education services evaluation, MCJH is compliant with Title 15 minimum standards for this regulation. (D) Discipline problems. Lexipol Policy 1003.4(c) (1)– Division ☒ ☐ ☐ Manager Responsibilities 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Youth will be immediately enrolled in school. Lexipol Policy 1003.4.1 – Education Program Educational staff shall conduct an assessment Enrollment Process to determine the youth's general academic functioning levels to enable placement in core ☒ ☐ ☐ The Education Department employs school curriculum courses. personnel to ensure compliance with this regulation. (3) After admission to the facility, a preliminary Lexipol Policy 1003.4.1 – Education Program education plan shall be developed for each Enrollment Process youth within five school days. BSCC interviewed education services staff ☒ ☐ ☐ and reviewed student records to confirm compliance with the elements of this regulation. (4) Upon enrollment, education staff shall comply Lexipol Policy 1003.4.1 – Education Program with the State Education Code and request the Enrollment Process youth's records from his/her prior school(s), including, but not limited to, transcripts, The Education Department employs school Individual Education Program (IEP), 504 Plan, personnel to ensure compliance with this state language assessment scores, ☒ ☐ ☐ regulation. immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Lexipol Policy 1003.4(i) – Division Manager Responsibilities (1) The complete facility educational record of the Lexipol Policy 1003.4.1 – Education Program youth shall be forwarded to the next educational Enrollment Process placement in accordance with the State ☒ ☐ ☐ Education Code. The Education Department employs school personnel to ensure compliance with this regulation. (2) The County Superintendent of Schools shall Lexipol Policy 1003.4.(n) – Division Manager provide appropriate credit (full or partial) for Responsibilities course work completed while in juvenile court ☒ ☐ ☐ school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Lexipol Policy 1003.4(o) – Division Manager Responsibilities (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Lexipol Policy 1003.4(p) – Division Manager Responsibilities (1) The school and facility administrator should, whenever possible, collaborate with local post- A school counselor meets with high school ☒ ☐ ☐ secondary education providers to facilitate seniors weekly to provide college access to educational and vocational preparatory assistance. opportunities for youth that considers the use of technology to implement these programs. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Lexipol Policy 1002 – Programs, Recreation, EXERCISE. and Exercise. The facility’s policy and procedure apply to The facility administrator shall develop and implement the elements of this regulation, written policies and procedures for programs, ☒ ☐ ☐ as required. recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or BSCC concluded that the facility complies their bed area. with Title 15 minimum standards for this regulation. Juvenile facilities shall provide the opportunity for Lexipol Policy 1002.3 – Responsibilities programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Lexipol Policy 1002.3 – Responsibilities exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Lexipol Policy 1002.3 – Responsibilities ☒ ☐ ☐ be posted in the living units. There will be a written annual review of the programs, Lexipol Policy 1000.3(j) – Juvenile Hall recreation, and exercise by the responsible agency to Division Manager Responsibilities ensure content offered is current, consistent, and relevant to the population. A letter dated July 7, 2023, provided by David Barrett, Division Manager, confirmed ☒ ☐ ☐ that an annual review of the programs, recreation, and exercise by the responsible agency was conducted to ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the Lexipol Policy 1002 – Programs, Recreation opportunity for at least one hour of daily and Exercise programming to include, but not be limited to, trauma BSCC reviewed the facility’s Programs, focused, cognitive, evidence-based, best practice Recreation, and Exercise policy and interventions that are culturally relevant and procedure, reviewed logs, and reviewed linguistically appropriate, or pro-social interventions pertinent documentation for the months of and activities designed to reduce recidivism. These May, June, and July of 2023. We also programs should be based on the youth’s individual interviewed detention staff and interviewed needs as required by Sections 1355 and 1356. Such ☒ ☐ ☐ youth housed at the facility. programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; Lexipol Policy 1002.6 – Access to Programs (2) Management of Stress and Trauma; (3) Anger Management; Programs include, but are not limited to the (4) Conflict Resolution; following: (5) Juvenile Justice System; (6) Trauma-related interventions; • Youth Council (7) Victim Awareness; • Red Road (8) Self-Improvement; • Aikido (9) Parenting Skills and support; • Meditation (10) Tolerance and Diversity; • Emotional Resilience (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; ☒ ☐ ☐ • Books For Youth (13) Gender Specific Programming; • Boys Council (14) Art, creative writing, or self-expression; • GEO Reentry Services (15) CPR and First Aid training; • GEO Interactive Journaling Series (16) Restorative Justice or Civic Engagement; (Monday & Friday groups) (17) Career and leadership opportunities; and, • Substance Abuse Education and (18) Other topics suitable to the youth population. Counseling BSCC concluded that the facility meets compliance with Title 15 minimum standards for this regulation. (b) Recreation. All youth shall be provided the Lexipol Policy 1002.5 – Access to Recreation opportunity for at least one hour of daily access to BSCC reviewed the facility’s Programs, unscheduled activities such as leisure reading, letter Recreation and Exercise policy and writing, and entertainment. Activities shall be supervised and include orientation and may include ☒ ☐ ☐ procedure, reviewed logs, and reviewed pertinent documentation for the months of coaching of youth. May, June, and July of 2023. We also interviewed detention staff and interviewed youth housed at the facility. (c) Exercise. All youth shall be provided with the Lexipol Policy 1002.4 – Access to Exercise opportunity for at least one hour of large muscle After a review of program activity logs, and activity each day. interviews with youth housed at the facility ☒ ☐ ☐ and detention staff, Mendocino County JH meets compliance with the Title 15 minimum standards for this regulation. The administrator/manager may suspend, for a period Lexipol Policy 1002.7 – Security and not to exceed 24 hours, access to recreation and Supervision programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Lexipol Policy 1005 – Religious Programs The facility administrator shall provide access to A review of the daily schedule revealed youth religious services and/or religious counseling at least can participate in alternative programming once each week. Attendance shall be voluntary. A youth during the scheduled religious program time. ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious BSCC concluded that the facility meets programs. compliance with Title 15 minimum standards for this regulation. Religious programs shall provide for: (a) opportunity for religious services and practices; Lexipol Policy 1005.4.1 – Additional Practices ☒ ☐ ☐ 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) availability of clergy; and, Lexipol Policy 1005.10 – Faith and Morals Based Counseling ☒ ☐ ☐ (c) availability of religious diets. Lexipol Policy 1005.6 – Diets and Meal Service Through documentation and interviews with youth housed at the facility, medical staff, and food services personnel from the adjacent jail, we were able to determine that MCJH complies with the Title 15 minimum ☒ ☐ ☐ standards for this regulation. Per policy, the agency honors religious diets. The request for a religious diet is made to the medical staff. Medical staff informs the food service personnel, at the jail, of the religious diet request. 1373 WORK PROGRAM Lexipol Policy 800 Sanitation Inspections Lexipol Policy 802 Housekeeping and The facility administrator shall develop policies and Maintenance procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Lexipol Policy 1006 – Youth Visitation A review of the facility visitation logs and The facility administrator shall develop and implement interviews with youth and staff revealed written policies and procedures for visiting, that include compliance with this regulation. provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing BSCC reviewed visiting policy and in loco parentis, and children of youth. Other family procedure, visiting schedules, and logs for ☒ ☐ ☐ members, such as grandparents and siblings, and May, June, and July of 2023. We also supportive adults, may be allowed to visit with the interviewed youth and detention staff. approval of the facility administrator or designee, and in Based on information received and conjunction with the youth’s case plan or in the best interviews, BSCC conclude that MCJH interest of the youth. complies with Title 15 minimum standards for this regulation. All visits shall occur at reasonable times, subject only to Lexipol Policy 1006.6 – Denial or termination the limitations necessary to maintain order and security. of Visiting Privileges Visitation shall not be denied solely based on the visitor’s MCJH ensures visiting occurs at reasonable criminal history. The staff shall determine in each case, times and if a visitor is denied, the youth whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ affected is notified. the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Opportunity for visitation shall be a minimum of two hours Lexipol Policy 1006.3.2 – Visitation per week. Visits may be supervised, but conversations Requirements shall not be monitored unless there is a security or safety need. ☒ ☐ ☐ A review of visiting logs and interviews with youth confirm that MCJH ensures youth have an opportunity to have visitation for a minimum of two hours per week. Provisions for special visits, in addition to the two-hour Lexipol Policy 1006.8 – Special Visits minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Lexipol Policy 1006.3.2 – Visitation alternative, but not as a replacement, to in-person ☒ ☐ ☐ Requirements visiting. 1375 CORRESPONDENCE Lexipol Policy 1001 – Youth Mail The facility administrator shall develop and implement Staff and youth interviewed as well as a written policies and procedures for correspondence review of policy and procedures revealed ☒ ☐ ☐ which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth Lexipol Policy 1001.3 - Mail may send or receive; ☒ ☐ ☐ (b) youth may send two letters per week postage free; Lexipol Policy 1001.3 – Mail ☒ ☐ ☐ Youth may send an unlimited number of letters each week. (c) youth may correspond confidentially with state and Lexipol Policy 1001.4 – Confidential federal courts, any member of the State Bar or holder Correspondence of public office, and the Board; however, authorized facility staff may open and inspect such mail only to ☒ ☐ ☐ search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Lexipol Policy 1001.4 – Confidential in (c), may be read by staff only when there is Correspondence reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. ☒ ☐ ☐ Mendocino County JH meets compliance with the Title 15 minimum standards for this regulation. 1376 TELEPHONE ACCESS Lexipol Policy 1004 – Youth Telephone Access The administrator of each juvenile facility shall develop and implement written policies and procedures to provide BSCC interviewed detention staff and youth with access to telephone communications. interviewed youth housed at the facility. We ☒ ☐ ☐ also reviewed policy and procedures. MCJH meets compliance with the elements of this regulation. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1377 ACCESS TO LEGAL SERVICES Lexipol Policy 603 – Youth Access to Court and Counsel The facility administrator shall develop written procedures to ensure the right of youth to have access to BSCC interviewed detention staff and the courts and legal services. Such access shall include: ☒ ☐ ☐ interviewed youth housed at the facility. We also reviewed policy and procedures. MCJH meets compliance with the elements of this regulation. (a) access, upon request by the youth, to licensed Lexipol Policy 603.3 – Youth Access attorneys and their authorized representatives; ☒ ☐ ☐ (b) provision for confidential consultation with Lexipol Policy 603.3 – Youth Access attorneys; and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Lexipol Policy 1001.3 – Mail cost-free telephone access as appropriate. ☒ ☐ ☐ 1390 DISCIPLINE Lexipol Policy 600 – Youth Discipline The facility administrator shall develop and implement written policies and procedures for the discipline of youth In addition to policy and procedure, BSCC that shall promote acceptable behavior; including the use reviewed discipline due process incident of positive behavior interventions and supports. report examples for May, June, and July of Discipline shall be imposed at the least restrictive level 2023 and/or the 10 most recent examples. which promotes the desired behavior and shall not ☒ ☐ ☐ We also interviewed youth housed at the include corporal punishment, group punishment, facility and detention staff. physical or psychological degradation. Deprivation of the following is not permitted: It was determined that MCJH complies with the Title 15 minimum standards for this regulation. (a) bed and bedding; Lexipol Policy 600.6 – Limitations on ☒ ☐ ☐ Disciplinary Actions (b) daily shower, access to drinking fountain, toilet and Lexipol Policy 600.6 – Limitations on personal hygiene items, and clean clothing; Disciplinary Actions BSCC interviewed youth housed at the ☒ ☐ ☐ facility and detention staff and reviewed documentation to determine that the facility complies with the Title 15 minimum standards for this regulation. (c) full nutrition; Lexipol Policy 600.6 – Limitations on ☒ ☐ ☐ Disciplinary Actions (d) contact with parent or attorney; Lexipol Policy 600.6 – Limitations on ☒ ☐ ☐ Disciplinary Actions (e) exercise; Lexipol Policy 600.6 – Limitations on Disciplinary Actions BSCC interviewed youth housed at the ☒ ☐ ☐ facility and detention staff and reviewed documentation to determine that the facility complies with the Title 15 minimum standards for this regulation. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) medical services and counseling; Lexipol Policy 600.6 – Limitations on Disciplinary Actions BSCC interviewed youth, medical staff, and ☒ ☐ ☐ behavioral health staff in addition to reviewing documentation. (g) religious services; Lexipol Policy 600.6 – Limitations on ☒ ☐ ☐ Disciplinary Actions (h) clean and sanitary living conditions; Lexipol Policy 600.6 – Limitations on ☒ ☐ ☐ Disciplinary Actions (i) the right to send and receive mail; Lexipol Policy 600.6 – Limitations on ☒ ☐ ☐ Disciplinary Actions (j) education; and, Lexipol Policy 600.6 – Limitations on Disciplinary Actions BSCC interviewed youth and education ☒ ☐ ☐ services personnel to aid in determining compliance. (k) rehabilitative programming. Lexipol Policy 600.6 – Limitations on ☒ ☐ ☐ Disciplinary Actions The facility administrator shall establish rules of conduct Lexipol Policy 600.6 – Limitations on and disciplinary penalties to guide the conduct of youth. Disciplinary Actions Such rules and penalties shall include both major BSCC interviewed youth and detention violations and minor violations, be stated simply and ☒ ☐ ☐ staff. We also interviewed medical staff, and affirmatively, and be made available to all youth. behavioral health staff in addition to Provision shall be made to provide accessible reviewing documentation. information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Lexipol Policy 600 – Youth Discipline The facility administrator shall develop and implement BSCC reviewed discipline process incident written policies and procedures for the administration of report examples for May, June, and July of discipline which shall include, but not be limited to: 2023 and/or the 10 most recent examples. We also interviewed youth housed at the ☒ ☐ ☐ facility and detention staff. It was determined that MCJH complies with the Title 15 minimum standards for this regulation. (a) designation of personnel authorized to impose Lexipol 600.4 – Minor Rule Violation discipline for violation of rules; ☒ ☐ ☐ (b) prohibiting discipline to be delegated to any youth; Lexipol Policy 600.6 – Limitations on ☒ ☐ ☐ Disciplinary Actions (c) definition of major and minor rule violations and Lexipol Policy 600.4 Minor Rule Violation their consequences, and due process requirements; This policy articulates that during the orientation process the minor, moderate, and major rule violations, as well as sanctions ☒ ☐ ☐ and due process requirements are explained to each youth. BSCC also interviewed youth and observed that the rules posted were available to youth to review. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) trauma-informed approaches and positive behavior Lexipol Policy 600.5 – Major Rule Violation interventions; Lexipol Policy 600.3.1 – youth Rules and Sanctions The elements of this regulation are identified in and confirmed in CPO Izen Locatelli’s Appointment and Qualifications Letter dated June 30, 2023. ☒ ☐ ☐ The facility’s policies and procedures ensure that detention staff makes use of training that ensures developmentally appropriate, trauma-informed approaches to working with youths while implementing positive behavior intervention. (e) minor rule violations may be handled informally by Lexipol Policy 600.4 – Minor Rule Violations counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Lexipol Policy 600.5 – Major Rule Violation shall be documented and require the following: BSCC reviewed the policy, reviewed discipline sheets, interviewed youth housed at the facility, and interviewed detention staff. Our findings confirmed that MCJH meets Title 15 minimum standards for this ☒ ☐ ☐ regulation. Youth are oriented and understand that major rule violations are violations that directly affect the safety and security of the facility and/or disrupt the normal operation of the facility and programming. (1) written notice of violation prior to a hearing; Lexipol Policy 600.5.3 – Notifications ☒ ☐ ☐ (2) accommodations provided to youth with Lexipol Policy 600.5.6 – Staff Assistance disabilities, limited literacy, and English ☒ ☐ ☐ language learners; (3) hearing by a person who is not a party to the Lexipol Policy 600.5.4 – Hearings incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Lexipol Policy 600.5.5- Evidence evidence and testimony; The facility does well in documenting that ☒ ☐ ☐ youth are, in a timely manner, provided the opportunity to appeal a discipline being imposed. (5) provision for youth to be assisted by staff in the Lexipol Policy 600.5.6 – Staff Assistance hearing process; ☒ ☐ ☐ (6) provision for administrative review. Lexipol Policy 600.5.9 – Disciplinary ☒ ☐ ☐ Appeals (g) violations that result in a removal from camp or The Mendocino County Juvenile Hall is not commitment program, but not a return to court, will a camp/commitment-assigned facility. follow the due process provisions in subsection (e) ☒ ☐ ☐ above. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE Policy 706 Communicable Diseases-Youths DISEASES. This policy articulates all facets of this section of the regulation including, but not The health administrator/responsible physician, in limited to, the scope; prevention; limiting the cooperation with the facility administrator and the local Spread (including the testing of youth); and health officer, shall develop written policies and maintaining the well-being of youth. procedures to address the identification, treatment, control and follow-up management of communicable ☒ ☐ ☐ To aid in confirming compliance with Title 15 diseases. The policies and procedures shall address, minimum standards for this regulation, we but not be limited to: reviewed the annual Medical / Mental, Nutrition, and Environmental Health evaluations by qualified evaluators. (a) Intake health screening procedures; Lexipol Policy 706 Communicable Diseases-Youths Lexipol Policy 701.6 – Health Evaluation Lexipol Policy 702 Availability and Standards of Care A complete health appraisal will be ☒ ☐ ☐ conducted by Health Services staff on all new intakes within 96 hours (excluding holidays) of their admission into detention. BSCC interviewed medical personnel to help confirm compliance with the Title 15 minimum standards for this regulation. (b) Identification of relevant symptoms; Lexipol Policy 706 Communicable Diseases-Youths ☒ ☐ ☐ Lexipol Policy 701.6 – Health Evaluation (c) Referral for medical evaluation; Lexipol Policy 706 Communicable Diseases-Youths Lexipol Policy 701.6 – Health Evaluation ☒ ☐ ☐ BSCC interviewed medical personnel to help confirm compliance with the Title 15 minimum standards for this regulation. (d) Treatment responsibilities during detention; Lexipol Policy 706 Communicable Diseases- Youths Lexipol Policy 701.6 – Health Evaluation Lexipol Policy 702 Availability and Standards ☒ ☐ ☐ of Care This operational protocol outlines the treatment responsibilities of medical staff, facility staff, and youth. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Coordination with public and private community- Lexipol Policy 701.6 – Health Evaluation based resources for follow-up treatment; Lexipol Policy 702 Availability and Standards of Care ☒ ☐ ☐ To aid in confirming compliance with Title 15 minimum standards for this regulation, BSCC interviewed medical and behavioral health personnel. (f) Applicable reporting requirements; and, Lexipol Policy 706 Communicable Diseases-Youths This includes reporting any communicable ☒ ☐ ☐ disease to the Mendocino County Public Health Department according to federal, state, and local laws and regulations. (g) Strategies for handling disease outbreaks. Lexipol Policy 706 Communicable Diseases-Youths To aid in confirming compliance with Title 15 minimum standards, BSCC reviewed the annual Medical/Mental, Nutrition, and ☒ ☐ ☐ Environmental Health evaluations by qualified evaluators. BSCC also interviewed medical personnel to help determine that MCJH meets the minimum requirements for this regulation. The policies and procedures shall be updated as necessary to reflect communicable disease priorities identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Lexipol Policy 702 Availability and Standards (EXCERPT) of Care The regulation requires that youth shall be The health administrator, in cooperation with the facility provided the opportunity to confidentially administrator, shall develop policy and procedures to convey. either through written or verbal establish a daily routine for youth to convey requests for communications, or a request for medical, emergency and non-emergency medical, dental and behavioral/mental health care services. ☒ ☐ ☐ dental, or behavioral/mental health services. During the orientation process, information regarding access to medical services is explained in detail to all youth. MCJH complies with the elements of this regulation. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1480 STANDARD FACILTY CLOTHING ISSUE Lexipol Policy 807 Youth Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ BSCC reviewed the inventory and laundry and footwear specified in this regulation. The facility has schedules for the facility. the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Lexipol Policy 807 Youth Hygiene laundered, in good repair, and free of holes and tears. BSCC interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (b) The standard issue of climatically suitable clothing Lexipol Policy 807 Youth Hygiene for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; Lexipol Policy 807 Youth Hygiene BSCC interviewed youth and reviewed documentation to determine that the facility ☒ ☐ ☐ meets compliance with the Title 15 minim Lexipol Policy 807 Youth Hygiene standards for this regulation. (2) Outer garments; Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ (3) New non-disposable underwear which shall Policy 4.10.1 Clothing, Bedding, and Linen remain with the youth throughout their stay, Procedure I-B ☒ ☐ ☐ and; (4) Undergarments, that are freshly laundered and Policy 4.10.1 Clothing, Bedding, and Linen free of stains, including tee shirts and bras. Procedure I-B BSCC interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (c) Clothing is laundered at the temperature required To aid in confirming compliance with Title 15 by local ordinances for the commercial laundries minimum standards, BSCC reviewed the and dried completely in a mechanical dryer or other annual Medical/Mental, Nutrition, and ☒ ☐ ☐ laundry method approved by the local health officer. Environmental Health evaluations by qualified evaluators. (d) Suitable clothing is issued to pregnant youth. Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Lexipol Policy 807 Youth Hygiene The facility assigns youth their own laundry The facility administrator shall develop and implement bag to ensure they receive their own clothing written policies and site-specific procedures for the back after being laundered. cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ BSCC interviewed youth and reviewed frequent exchange, outer garments, except for documentation to determine that the facility footwear, shall be exchanged at least once each week. meets compliance with the Title 15 Tee shirts, bras, and underwear shall be exchanged minimum standards for this regulation. daily; youth shall receive their own underwear back at exchange. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1484 CONTROL OF VERMIN IN YOUTH’S Lexipol Policy 807 Youth Hygiene PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or ☒ ☐ ☐ spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Lexipol Policy 807 Youth Hygiene Lexipol Policy 606 Grooming There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ Lexipol Policy 606 Grooming (b) Toothpaste; Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ Lexipol Policy 606 Grooming (c) Soap; Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ Lexipol Policy 606 Grooming (d) Comb; Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ Lexipol Policy 606 Grooming (e) Shaving implements; Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ Lexipol Policy 606 Grooming (f) Deodorant; Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ Lexipol Policy 606 Grooming (g) Lotion; Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ Lexipol Policy 606 Grooming (h) Shampoo; and, Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ Lexipol Policy 606 Grooming (i) Post-shower conditioning hair products. Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ Lexipol Policy 606 Grooming Youth shall not be required to share any personal care Lexipol Policy 807 Youth Hygiene items listed in items (a) through (d). Liquid soap Lexipol Policy 606 Grooming provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged BSCC interviewed youth and reviewed safety razors, electric razors, and other shaving documentation to determine that the facility instruments capable of breaking the skin, when shared ☒ ☐ ☐ meets compliance with the Title 15 minimum among youth, shall be disinfected between individual standards for this regulation. uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1486 PERSONAL HYGIENE Lexipol Policy 807 Youth Hygiene Lexipol Policy 606 Grooming There shall be written policies and site specific procedures developed and implemented by the facility All elements of this regulation are in the administrator for showering/bathing and brushing of referenced policy. ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on BSCC interviewed youth and reviewed assignment to a housing unit and on a daily basis documentation to determine that the facility thereafter and given an opportunity to brush their teeth meets compliance with the Title 15 after each meal. minimum standards for this regulation. 1487 SHAVING Lexipol Policy 807 Youth Hygiene Lexipol Policy 606 Grooming Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of BSCC interviewed youth and reviewed identification in Court. All youth shall have equal ☒ ☐ ☐ documentation to determine that the facility opportunity to shave face and body hair. The facility meets compliance with the Title 15 administrator may suspend this requirement in relation minimum standards for this regulation. to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Lexipol Policy 606 Grooming To ensure ongoing compliance BSCC Hair care services shall be available in all juvenile discussed, with the facility, the importance of facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ ensuring that access to haircare services is Equipment shall be cleaned and disinfected after each consistent and documented accordingly. haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Lexipol Policy 807 Youth Hygiene Clean laundered, suitable bedding and linens, in good BSCC interviewed youth and reviewed repair, shall be provided for each youth entering a living ☒ ☐ ☐ documentation to determine that the facility area who is expected to remain overnight, shall include, meets compliance with the Title 15 minimum but not be limited to: standards for this regulation. (a) One mattress or mattress-pillow combination which Lexipol Policy 807 Youth Hygiene meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Lexipol Policy 807 Youth Hygiene (a) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ (d) One towel; and, Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ (e) One blanket or more, up on request Lexipol Policy 807 Youth Hygiene ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE Lexipol Policy 807 Youth Hygiene The facility administrator shall develop and implement BSCC interviewed youth and reviewed site specific written policies and procedures for the documentation to determine that the facility scheduled exchange of laundered bedding and linen meets compliance with the Title 15 ☒ ☐ ☐ issued to each youth housed. Washable items such as minimum standards for this regulation. sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Lexipol Policy 807 Youth Hygiene once a month. ☒ ☐ ☐ 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1510 FACILITY SANITATION, SAFETY AND Lexipol Policy 807 Youth Hygiene MAINTENANCE BSCC interviewed youth and reviewed documentation to determine that the facility The facility administrator shall develop and implement meets compliance with the Title 15 written policies and site-specific procedures for the minimum standards for this regulation. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 60 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. (Refer to the JPCF Program Agreement, ☐ ☐ ☒ Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☐ ☒ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through 21. ☒ ☐ ☐ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ Section 300 of the Welfare and Institutions Code (WIC) ☐ Violation ☒ are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☒ ☐ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). ☒ Violation ☐ Federal Minors (ICE Holds or ORR Contract) are held in the facility. ☐ ☐ ☒ If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ separated from minors. ☐ Violation ☒ Adult inmates from an adult facility (e.g. inmate workers ☐ or “Scared Straight” programs) are not allowed in the facility in a manner that allows contact with minors. ☐ Violation ☒ 7316 Mendocino County Juvenile Hall JH PRO 23-24 - 61 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections BSCC Code: 7316 FACILITY: Mendocino County Juvenile Hall TYPE: JH RC: Overall complex 43 (JH RC is 29) FIELD REPRESENTATIVE: Forrest Coleman DATE: August 4, 2023 Comments: No changes to the facility during the 2020/2022 inspection cycle. ROOMS EACH ROOM Applicabl Each Room FIXTURES* Unit Room # Total Size (L x W x H) or COMMENTS e Designation Type Rooms # Beds RC RC Square/Cubic Feet T U W F S Standards At the time of the inspection, A unit was currently A Unit Single Pre-98 13 1 1 13 7.1 x 9.0 x 9 1 1 1 2 equipped to house up to 14 youths. 2 2 4 Contained in shower room located off dayroom. At the time of the inspection B unit is currently B Unit Single Pre-98 16 1 1 16 7.1 x 9.0 x 9 1 1 1 equipped to house up to 17 youths. Obs. Pre-98 1` 1 (1) 1 Floor toilet. Room 2015 – Unit “B” Room 17 combined with an adjoining room to form an ADA-compliant room. RC reduced by 1. 2015 – Unit “A” showers were modified to two showers in the stalls. RC was reduced to 12 to meet the 1:6 shower ratio. SYTF FACILITY 1 1 2 1 4 Contained in shower area located off dayroom. (UNOCCU PIED) At the time of the inspection C’s unit was unoccupied. However, if and when needed C unit will C Unit Single 1998 8 1 1 8 10 x 7 x 11.5 1 1 1 be used to house up to 12 SB 823 Secure Track youth. Double 1998 2 2 2 4 10 x 10.5 x 11.5 1 1 1 2 Contained in shower area located off dayroom. Intake Holding 1998 2 0 2 (4) 10 x 7 x 10 1 1 1 Safety 1998 1 0 1 (1) 1 Floor toilet. 2015 – The safety room is now used only for storage. The agency may return it to service as needed in the future. 2018 – The safety room is now being used as a stress relief room for the youth. Youth using the stress relief room are under constant supervision. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7316 Mendocino County Juvenile Hall JH LASE 23-24 - 1 - J460 LAS JUV-05.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7316 FACILITY NAME: Mendocino County Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That 4/98: X 2001: 2003: OTHER: Apply): FIELD REPRESENTATIVE: Forrest Coleman DATE: August 4, 2023 Comments: No changes to the facility during the 2021-2022 inspection cycle. TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Located in the sally-port.. Contains a weapons locker as specified in these  regulations Contains a secure room for the confinement of  Two holding rooms are located in the intake minors pending admission to JH area. Provides access to a shower  Provides a secure vault or storage space for minor's  Intake area. valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2) Contains a minimum of 15 square feet of floor area  per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as  specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and  drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required  Natural Light (1.3) Visual access to natural light is provided in locked  sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located  only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain  sleeping areas and plumbing fixtures, commensurate with the number of minors housed. 7316 Mendocino County Juvenile Hall JH PHY 23 24 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other  access to these fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear ceiling height of eight feet  03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches.  01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling  height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches.  01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9) There are no dormitories in the facility. The  text of the regulation has been removed from this checklist. Dayrooms (1.10) JH dayrooms contain 35 square feet of floor area per  minor. Dayrooms in camps and SPJHs contain 30 square  This is a juvenile hall. feet of floor area per minor. All dayrooms provide access to toilets, wash basins,  drinking fountains and showers. Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated  indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors Two outdoor recreation areas. have a minimum of 9,000 square feet dedicated Field area 80 x 215 = 17,200 Sq. FT. indoor-outdoor space, plus a field area. The field RC 43 x 225 = 9,675 SQ. FT. area contains a minimum of one acre with a  minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 7316 Mendocino County Juvenile Hall JH PHY 23 24 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and  of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single  dimension less than 40 feet. Outdoor recreation area lighting allows for evening  activities and provides security. Academic Classrooms (NA SPJH; 1.12) Classrooms are designed for a maximum of 20  minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for  every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work  area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom  that allows for immediate response to emergencies. Safety Room (1.13) The “B” unit safety room is appropriately Provides a minimum of 63 square feet of floor space constructed under the applicable CYA and a minimum clear ceiling height of eight feet regulations (pre-1998). It is not used as a safety room.  The “C” unit safety room is currently being used as a youth stress relief room. Youth utilizing the stress relief room are under constant direct supervision by staff. Limited to one minor  Padded as specified in these regulations The “B” unit safety room has some padding  that was applicable under CYA regulations. (Pre-1998) There are one or more vertical view panels Yes- C-Unit. constructed of security glazing. Panels provide a  No- B-Unit (Pre-1998). view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these  regulations Access to a toilet, wash basin and drinking fountain is  provided. 7316 Mendocino County Juvenile Hall JH PHY 23 24 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the  room 03: Any wall- or ceiling-mounted devices are  designed to prohibit the occupant’s access. Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical  examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations  that is used for no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no  single dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies  and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual  barrier. Visiting Space (1.17)  Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies  and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of  secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing  apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial  closet containing a mop sink and sufficient area for storing cleaning implements within the security area. 7316 Mendocino County Juvenile Hall JH PHY 23 24 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single  and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) Yes; ”C” unit-Emergency Generator. There is an emergency power source capable of Units “A” & “B” have battery back-up for providing minimal lighting in all living units, activity emergency lighting. areas, corridors, stairs, and central control points, to  maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Contain a minimum of 60 square feet of floor area  and provide for confidential consultation with minors There is a minimum of one suitably furnished  interview room for each 30 minors in JHs. There is a minimum of one suitably furnished  interview room in each camp. Court Holding Room for Minors (1.26) The court holding is off-site at Mendocino  County Courthouse. The text of the regulation has been removed from this checklist. Toilets/Urinals (2.1) All wet rooms. Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms.  One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) All wet rooms. Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6  in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff  in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that  prevents waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available  on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without  mitigating staff's ability to supervise. Beds (2.5) Beds are at least 30 inches wide and 76 long and are  of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced  no less than 36 inches apart. 7316 Mendocino County Juvenile Hall JH PHY 23 24 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms,  single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good  visibility and is conducive to sleep. Padding (2.7) Padding in safety rooms covers the floor, door and  walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal  (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or  laminated construction; firmly bonded to all padded surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When  bench seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security  perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments,  each with their own locking device. Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards:  American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7316 Mendocino County Juvenile Hall JH PHY 23 24 - 6 - J456 PHY 98 01 03.dot (8/05)