Merced Probation (2023-2024 inspection cycle)

May 10, 2023 Kalisa Rochester, Chief Probation Officer Merced County Probation Department 1880 Wardrobe Avenue Merced, California 95341 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, MERCED COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Rochester: The 2023-2024 Comprehensive Inspection of the Merced County Probation Department has been completed. A pre-inspection briefing was held on Wednesday, January 25, 2023, and the following facilities were inspected between Monday, May 1, 2023, and Thursday, May 4, 2023: FACILITY NAME BSCC # FACILITY TYPE IGJJCC Juvenile Hall 7327 JH Merced Secure Youth Treatment Facility 7328 SYTF Bear Creek Academy Youth Camp 7330 CAMP These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Kalisa Rochester Chief of Probation Page 2 Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Thursday, May 4, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, ELIZABETH GONG Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Merced County Juvenile Court* Chair, Juvenile Justice Commission, Merced County* Chair, Board of Supervisors, Merced County* County Administrator, Merced County* Chris Henn, Deputy Chief Probation Officer, Merced County Probation Ben Rodriguez, Program Manager, Merced County Probation *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7327+ Merced Probation JH Camp LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7327 FACILITY NAME: Iris Garrett Juvenile Justice Correctional Complex (IGJJCC) FACILITY TYPE: JH Juvenile Hall PERSON(S) INTERVIEWED: Kalisa Rochester, Chief Probation Officer; Chris Henn, Deputy Chief Probation Officer; Ben Rodriguez, Program Manager; Jennifer Jones, Supervising Juvenile Institutions Officer (SJIO); Martha Cedillos, SJIO; Mary Straughter, SJIO; Vincent Maribal, JIO II; Deanne Aguilar, JIO II; Alex Chavez, JIO II; Saechao Santsio, JIO II; Stephanie Azevedo, Wellpath RN; Webber Socio, Wellpath RN; Shannon High, Program Specialist; Beatrice Ramirez, Program Coordinator; Robert Pierce, Merced County Office of Education (MCOE); Maya Moua, Director, Court Schools, MCOE; Teresa Olivera, Supervisor Wellpath Behavior Health; Jennifer Fialho, Program Manager GEO Group Programming Services; Youth SYTF: Cuahutemoc T, age 17 and Jose B, age 16; Youth BCA: Miranda G, age 13; Youth Detention: Mason B, age 16; Raymond O, age 17; Robert L, age 16. FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 1-4, 2023 ***NOTE: The policies contained in this checklist are overall policies for the IGJJCC*** TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS The following local inspections are for the Iris On an annual basis, or as otherwise required by law, Garret Juvenile Justice Correctional Complex each juvenile facility administrator shall obtain a (IGJJCC), including the Juvenile Hall, Bear documented inspection and evaluation from the ☒ ☐ Creek Academy, and the SYTF Programs. ☐ following: (a) county building inspector or person designated by November 2, 2022 the Board of Supervisors to approve building safety; December 2, 2021 (b) fire authority having jurisdiction, including a fire ☒ clearance as required by Health and Safety Code Section ☐ ☐ September 19, 2022 13146.1(a) and (b); September 15, 2021 (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health: • March 28, 2022 • July 30, 2021 Medical/Mental Health: • March 28, 2022 • December 21, 2021 ☒ ☐ ☐ Nutritional Health: • March 28, 2022* • December 22, 2021* *The Nutrition Inspections note continued issues with the Omega 3 and Fatty Acid requirements however, minimum compliance was attained. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7327 Merced IGJJCC JH PRO 23-24 Page 1 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) county superintendent of schools on the adequacy of educational services and facilities as required in Section ☒ February 27, 2023 ☐ ☐ 1370; February 28, 2022 (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, ☒ October 31, 2022 ☐ ☐ November 5, 2021 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or ☒ October 12, 2022 ☐ ☐ Probation Commission as required by Section 240 of the October 21, 2021 Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is determined The elements of this regulation are by receipt of the Chief Probation Officer’s certification addressed in a memorandum completed by letter confirming that all elements of regulation are met. Chief Probation Officer Kalisa Rochester dated January 26, 2023. D-101, General Policy (GP) I (a) Appointment ☒ ☐ ☐ The Deputy Chief Probation Officer, Chris In each juvenile facility there shall be a superintendent, Henn, serves as the Facility Superintendent. director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications D-101, GP III, D Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and D-101, GP III, C evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board ☒ D-101, GP III, A ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in D-101, GP I, B ☒ accordance with Section 1031 of the Government ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the D-101, GP III, F facility, shall have such clearance and qualifications as ☒ may be required by law, and their presence at the facility ☐ ☐ shall be subject to the approval and control of the facility manager. 7327 Merced IGJJCC JH PRO 23-24 Page 2 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Each juvenile facility shall: D-102, GP I (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The Iris Garrett Juvenile Justice Correctional programming, to provide for safety and security of youth Complex (IGJJCC) has seven Supervising and staff, and meet established standards and Juvenile Institution Officers (SJIO), six JIO regulations; IIIs, and 15 JIO Youth Supervision staff. All are core-trained and have completed PC 832. There are 14 vacancies in the JIO I/II series and four in the JIO III series. We noted the shift patterns include eight, 10, and 12-hour rotations, with sufficient overlap coverage with DPOs for the evening program only due to extreme overtime for JIO and DPO staff. In the last six months, JIO series staff have worked 4,415 hours of overtime and DPO staff have assisted with an ☒ additional 1,477 hours of overtime. The ☐ ☐ vacancies have created an exhaustive staffing regimen. The facility has continued to utilize a Program Specialist and three Peer Support Specialists to assist youth supervision staff with the programming requirements, allowing youth supervision staff to concentrate on the safety and security operational elements of day-to- day responsibilities. Additionally, the agency has recently contracted with GEO to provide 12 additional program staff who will assist with monitoring and facilitating programs. The agency expects these new program providers to be fully operational by June 2023. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent D-102 exigent circumstances; The agency meets the required operational ☒ needs of the youth. Although the agency has ☐ ☐ numerous vacancies in the JIO series, volunteers from the Probation Officer classification, as well as JIO overtime, allow for full operational responsibilities. 7327 Merced IGJJCC JH PRO 23-24 Page 3 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; D-102, GP II ☒ ☐ ☐ The IGJJCC has seven Supervising Juvenile Institution Officers, one of which is always on duty. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has ☒ D-102, GP III completed the Juvenile Corrections Officer Core Course ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ D-102, GP IV ☐ ☐ (f) have sufficient food service personnel relative to the number and security of living units, including staff D-102, GP VIII, F qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ food preparation and servings; conduct related training ☐ ☐ programs for culinary staff; and maintain necessary Food services are provided by Trinity Food records; or, a facility may serve food that meets nutritional via the Merced County Jail. standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, D-102, GP VIII transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be diverted from supervising youth; and, Ancillary staff is not included as youth supervision staff. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ D-102, GP V ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one D-102, GP V, A Juvenile Hall wide-awake youth supervision staff member on duty for each 10 youth in detention; Although the juvenile justice complex has ☒ vacancies in the youth supervision staff ☐ ☐ series (14), all shifts are sufficiently covered. The agency has solicited DPO staff to assist in coverage. We note the program providers provide great relief for staff. 7327 Merced IGJJCC JH PRO 23-24 Page 4 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ D-102, GP VI, A youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the D-102, GP VI, B number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ D-102, GP VII the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ D-102, GP VIII ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- ☒ ☐ ☐ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; 7327 Merced IGJJCC JH PRO 23-24 Page 5 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☒ arrangements have been made for backup support ☐ ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING D-103, Initial Orientation Procedure II (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ D-103, Initial Orientation Procedure II, A supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; (2) scope of decisions they shall make; ☒ D-103, Initial Orientation Procedure II, B ☐ ☐ (3) the identity of their supervisor; ☒ D-103, Initial Orientation Procedure II, C ☐ ☐ (4) the identity of persons who are responsible to them; ☒ D-103, Initial Orientation Procedure II, D ☐ ☐ 7327 Merced IGJJCC JH PRO 23-24 Page 6 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) persons to contact for decisions that are beyond their responsibility; and ☒ D-103, Initial Orientation Procedure II, E ☐ ☐ (6) ethical responsibilities. D-103, Initial Orientation Procedure II, F ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff D-103, Initial Orientation Procedure III member shall receive a minimum of 40 hours of facility- specific orientation, including: D-103, Mandated Training The IGJJCC requires 160 hours of facility- specific training, and 120 hours of shadowing unit operations, exceeding the required 40 hours. The Mandated Training Manual and documentation is specified in the facility manual according to classification. The training is via a Field Training Officer (FTO) who determines the level of progress with an initialed training sheet and daily observation report. Once completed to the FTO’s ☒ satisfaction, the documentation is submitted ☐ ☐ to the facility manager for certification. The curriculum continues to provide standards in a format that allows the new officer to understand the expectations and responsibilities of the job. We reviewed the Standards and Training for Corrections (STC) memorandum from BSCC dated December 23, 2022, and approved on January 6, 2023, indicating the agency is compliant with training requirements. (1) individual and group supervision techniques; ☒ D-103, Initial Orientation Procedure III, A ☐ ☐ (2) regulations and policies relating to discipline and D-103, Initial Orientation Procedure III, B rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; D-103, Initial Orientation Procedure III, J 7327 Merced IGJJCC JH PRO 23-24 Page 7 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) basic health, sanitation and safety measures; ☒ D-103, Initial Orientation Procedure III, C ☐ ☐ (4) suicide prevention and response to suicide ☒ D-103, Initial Orientation Procedure III, D attempts ☐ ☐ (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ D-103, Initial Orientation Procedure III, E ☐ ☐ physical restraints; (6) review of policies and procedures referencing ☒ D-103, Initial Orientation Procedure III, F trauma and trauma-informed approaches; ☐ ☐ (7) procedures to follow in the event of emergencies; ☒ D-103, Initial Orientation Procedure III, G ☐ ☐ (8) routine security measures, including facility ☒ D-103, Initial Orientation Procedure III, H perimeter and grounds; ☐ ☐ (9) crisis intervention and mental health referrals to ☒ D-103, Initial Orientation Procedure III, I mental health services; ☐ ☐ (10) documentation; and ☒ D-103, Initial Orientation Procedure III, J ☐ ☐ (11) fire/life safety training ☒ D-103, Initial Orientation Procedure III, L ☐ ☐ 7327 Merced IGJJCC JH PRO 23-24 Page 8 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully D-103, GP IV complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section 6035. ☒ All seven Supervising Juvenile Institution ☐ ☐ Officers (SJIO), six Juvenile Institution Officer IIIs (JIO III) and 15 Juvenile Institution Officers (JIO) are core trained. (d) Prior to exercising the powers of a peace officer youth D-103, GP III supervision staff shall successfully complete training pursuant to Section 830 et seq. of the Penal Code. ☒ ☐ ☐ All youth supervision staff are core trained. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there shall D-102, IX be at least one wide awake person on duty at all times H-107 Fire Safety Plan I, A who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. Core staff are trained in Fire and Life Safety. Additionally, the IGJJCC requires an annual two-hour refresher in emergency procedures, ☒ including elements of this regulation. They ☐ ☐ also have staff read the Emergency Procedures in H-118 during their annual evaluation period. We reviewed the STC staff rosters indicating staff have continued to require annual training in Fire and Life Safety. 1324 POLICY AND PROCEDURES MANUAL All facility administrators shall develop, publish, and D-104 GP, I-IV implement a manual of written policies and procedures that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made The IGJJCC Manual is accessible to available to all employees, reviewed by all employees, employees in both printed copy and and shall be administratively reviewed at a minimum electronic versions. every two years, and updated, as necessary. Those ☒ ☐ ☐ records relating to the standards and requirements set forth in these regulations shall be accessible to the Board The agency is close to completion of its new on request. Lexipol Manual for Juvenile Facilities, The manual shall include: awaiting new or modified regulations in the fall of 2023. 7327 Merced IGJJCC JH PRO 23-24 Page 9 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) table of organization, including channels of communications and a description of job classifications; ☒ D-104, Manual Contents I, A ☐ ☐ (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile D-104, Manual Contents I, B Justice/Delinquency Prevention Commission or ☒ Probation Committee, probation staff, school personnel ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ D-104, Manual Contents I, C ☐ ☐ (d) initial orientation and training program for employees; ☒ D-104, Manual Contents I, D ☐ ☐ (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract ☒ D-104, Manual Contents I, E employees, school, mental/behavioral health and ☐ ☐ medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: ☒ D-104, Manual Contents I, F ☐ ☐ (1) efficient operation of the juvenile facility; ☒ D-104, Manual Contents I, F-1 ☐ ☐ (2) legal and proper care of youth; ☒ D-104, Manual Contents I, F-2 ☐ ☐ (3) maintenance of individual youth's records; ☒ D-104, Manual Contents I, F-3 ☐ ☐ (4) supply of information to the juvenile court and ☒ D-104, Manual Contents I, F-4 those authorized by the court or by the law; and, ☐ ☐ 7327 Merced IGJJCC JH PRO 23-24 Page 10 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) release of information regarding youth. ☒ D-104, Manual Contents I, F-5 ☐ ☐ D-104, Manual Contents I, G (g) ethical responsibilities; ☒ ☐ ☐ A-102 Code of Ethics (h) trauma-informed approaches; ☒ D-104, Manual Contents I, H ☐ ☐ (i) culturally responsive approaches; ☒ D-104, Manual Contents I, I ☐ ☐ (j) gender responsive approaches; ☒ D-104, Manual Contents I, J ☐ ☐ (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access D-104, Manual Contents I, K to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to A-107 discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, The IGJJCC Non-Discrimination policy is sexual orientation, gender identity, gender expression, posted in each living unit. mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and weapons ☒ D-104, Manual Contents I, L and ammunition, where applicable; ☐ ☐ (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; D-104, Manual Contents I, M and, ☒ ☐ ☐ J-112, Medi-Cal Eligibility and Suspension of Benefits 7327 Merced IGJJCC JH PRO 23-24 Page 11 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. D-104, Manual Contents I, N The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN The facility administrator shall consult with the local fire H-107 Fire Safety Plan (FSP) department having jurisdiction over the facility, or with the H-107 FSP I, A-I State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: ☒ ☒ ☐ (a) a fire prevention plan to be included as part of the The IGJJCC manual has a comprehensive manual of policy and procedures; fire safety plan which meets the elements required by regulation. (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; H-107 Fire Inspections I and II E-103, GP I Monthly Inspections The IGJJCC staff conducts weekly inspections of the entire facility, including the Court and Intake areas. The comprehensive process includes the area designation and any issues needing attention. The areas ☒ noted include follow-up by the supervisor to ☐ ☐ ensure repairs were completed. The document is then provided to the facility’s Chief Deputy for review. We reviewed the inspection documents and found the agency exceeds regulations for the safety aspect of the facility. We also note the IGJJCC has a full-time assigned Maintenance staff. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); H-107 Fire Inspections II ☒ ☐ ☐ The last Fire Inspection was September 19, 2022. 7327 Merced IGJJCC JH PRO 23-24 Page 12 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) an evacuation plan; H-101 Emergency Procedures for ☒ Evacuation, GP VII ☐ ☐ H-107 Fire and Evacuation Drills I-IV (e) documented fire drills not less than quarterly; H-107 Fire and Evacuation Drills I-IV Fire drills include evacuation of the facility to a designated location, depending on the type of drill. Two SJIO’s are assigned to complete ☒ ☐ ☐ drills each month, either together or on different days. There have been one to three drills per month since our last inspection in April 2022, except for February 2023 due to a Covid outbreak in the facility. (f) a written plan for the emergency housing of youth in the case of fire; and, H-101 Emergency Housing Plan I, A-C ☒ Emergency housing is coordinated with the ☐ ☐ Merced County Sheriff’s Department and bordering county juvenile facilities, depending on the reason for evacuation. (g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ H-117 Fire Suppression Pre-Plan ☐ ☐ 1326 SECURITY REVIEW Each facility administrator shall develop policies and F-101 Key Control procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall F-102 Security Issues include internal and external security, including, but not F-103 Security Electronics limited to, key control, equipment, and staff training. H-118 Review of Emergency Procedures ☒ ☐ ☐ A Security Review memo was completed by Deputy Chief Probation Officer Lisa Maples on January 26, 2023, documenting compliance with this regulation. 7327 Merced IGJJCC JH PRO 23-24 Page 13 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific H-101 Emergency Procedures for Evacuation policies and procedures for emergencies that shall include, but not be limited to: H-102 Emergency Procedures and Communication Codes (No Evacuations) ☒ ☐ ☐ An Emergency Procedures Review memo was completed by Deputy Chief Probation Officer Lisa Maples on January 26, 2023, documenting compliance with this regulation. H-102 Emergency Procedures and Communication Codes (No Evacuations) (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ H-102, I, A-I Escape Attempts, Hostages, Fights, Riots and Other Disturbances H-102 I-VII Emergency Procedures and Communication Codes (No Evacuations) (b) civil disturbance, active shooter and terrorist ☒ attack; ☐ ☐ Armed person or Terrorist Threat within the Facility or Grounds H-101 I Specific Evacuations Issues, Fire H-101 II Earthquake (c) fire and natural disasters; ☒ H-101 III Flood ☐ ☐ H-101 IV Bomb Threat H-101 V Toxic Spills H-107 Fire Inspections I, A-F H-111 Emergency Equipment Failure (d) periodic testing of emergency equipment; ☒ ☐ ☐ It is noted that while on site there was a power failure and within two minutes the emergency generators were operational. 7327 Merced IGJJCC JH PRO 23-24 Page 14 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) emergency evacuation of the facility; and ☒ H-101 Emergency Procedures for Evacuation ☐ ☐ H-118 Review of Emergency Procedures (f) a program to provide all youth supervision staff ☒ All IGJJCC staff are required to review with an annual review of emergency procedures. ☐ ☐ emergency procedures and attend a two- hour STC-certified class in Fire and Life Safety each year. 1328 SAFETY CHECKS The facility administrator shall develop and implement G-118 GP I-III policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, G-118 Room Check Procedure I-VI at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in holding cells or confined to their bed in a dormitory. We reviewed safety check log audits from Supervision is not replaced, but may be supplemented May 2022 to April 2023 and found most by, an audio/visual electronic surveillance system checks are between six and thirteen minutes. designed to detect overt, aggressive or assaultive The IGJJCC SJIOs document late checks behavior and to summon aid in emergencies. All safety ☒ and conduct a camera audit to determine the checks shall be documented with the actual time the ☐ ☐ reason for the late check, which is rare. check is completed. The agency’s physical plant allows for checks to be accomplished while still providing supervision audibly and visually. JIO staff provide notations of youth locations and any occupied room notations as to the reason a youth is in their room. 7327 Merced IGJJCC JH PRO 23-24 Page 15 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN The facility administrator, in collaboration with the G-109 Suicide Identification Program healthcare and behavioral/mental health administrators, shall plan and implement written policies and Y-G-05 Wellpath Suicide Prevention Program procedures which delineate a Suicide Prevention Plan. The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses The IGJJCC had two youths involved in shall be respectful and in the least invasive manner documented suicide behaviors resulting in I-1 consistent with the level of suicide risk. The plan shall (Safety Room) placement since the last include the following elements: inspection. The first youth had multiple incidents of self- harm behaviors resulting in trips to the hospital with almost daily follow-ups by numerous agency partners. Documentation revealed DSS was slow in placement, with both Probation and Mental Health staff very critical of their inaction. Our follow-up of this youth revealed he was finally placed in March 2023, after the original request in August 2022. ☒ The second incident involved a youth ☐ ☐ involved in superficial self-harm and statements resulting in the movement to Intake and contact with on-call Wellpath Behavior Health (BH). In the time it took for their response, the SJIO and JIO staff had calmed the youth and subsequently placed the youth in the I-4 holding cell when they observed the BH staff arrive. The BH staff went into the room and in a very short period, ‘assessed’ the youth, advising a safety cell placement and smock dressing was appropriate. The incident was evaluated and discussed amongst Wellpath and Probation Administration with disagreement regarding the response. We provided technical assistance indicating both incidents were high risk, and the end result required more intense communication among all partners in evaluating the youth’s needs and what the agency can do to mitigate the need for safety room protocols. 7327 Merced IGJJCC JH PRO 23-24 Page 16 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training G-109 Admission Procedures V, A-N and the Juvenile Corrections Officer Core Course. ☒ ☐ ☐ All youth supervision staff complete Suicide Prevention Training annually. (b) Screening, Identification Assessment and Precautionary Protocols G-109 Screening Identification Assessment (1) All youth shall be screened for risk of suicide at intake and as needed during detention. ☒ ☐ ☐ The IGJJCC utilizes the MAYSI-2 Instrument to assess the risk of suicide for youth at admission. (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk ☒ ☐ ☐ G-109 Admission Procedures V, A of suicide. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall G-109 Admission Procedures IV, A be referred to behavioral/mental health staff for a suicide risk assessment. ☒ ☐ ☐ G-109 Screening Identification Assessment II, A-C (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ G-109 Suicide Intervention Procedures I-VIII behavioral/mental health assessment. ☐ ☐ (c) Referral process to behavioral/mental health staff for assessment and/or services. G-109 Admission Procedures IV, A. V, and K ☒ ☐ ☐ G-109 Screening Identification Assessment II, B (d) Procedures for monitoring of youth identified at risk for suicide. ☒ G-109 Suicide Intervention Procedures I-VIII ☐ ☐ (e) Safety Interventions (1) Procedures to address intervention protocols for ☒ G-109 Suicide Intervention Procedures I-VIII ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: 7327 Merced IGJJCC JH PRO 23-24 Page 17 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) Housing consideration G-109 II, B Suicide Intervention Procedures ☒ (sleeping room) ☐ ☐ G-109 II, C (Safety Room) (B) Treatment strategies including trauma- informed approaches ☒ G-109 Suicide Intervention Procedures II ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal G-109 I-VIII Suicide Intervention Procedures behaviors. ☒ ☐ ☐ G-109 I, A-E Suicide Intervention Procedures (f) Communication (1) The intake process shall include communication with the arresting officer and family guardians ☒ G-109 Admission Procedures I and II ☐ ☐ regarding the youth’s past or present suicidal G-109 Communication I-VII ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for suicide with youth ☒ G-109 Communication I supervision, healthcare, and behavioral/mental ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts (1) Process for administrative review of the ☒ G-109 Debriefing ☐ ☐ circumstances and responses proceeding, during G-109 Administrative Review and after the critical incident. (2) Process for a debriefing event with affected ☒ G-109 Debriefing I staff. ☐ ☐ (3) Process for a debriefing event with affected youth. ☒ G-109 Debriefing I ☐ ☐ 7327 Merced IGJJCC JH PRO 23-24 Page 18 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Documentation (1) Documentation processes shall be developed to G-109 E Suicide Attempt Procedure ensure compliance with this regulation G-109 II, G and H Suicide Intervention ☒ ☐ ☐ Procedures G-109 IV Admission Procedures Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services G-109 GP I and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ youth or security of the facility. Any deprivation of ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ E-102 Reporting of Legal Actions I ☐ ☐ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED H-108 Death of a Youth (1) Death of a Youth. H-108 Death of a Youth GP III (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental ☒ health director, shall develop written policies and ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written policies H-108 Death of a Youth Procedure IV, B and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ H-108 Death of a Youth Procedure IV, A ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. 7327 Merced IGJJCC JH PRO 23-24 Page 19 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 In the case of a death at the IGJJCC, BSCC calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ staff would inspect and evaluate the incident ☐ ☐ relative to regulation. the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with H-103 GP IV Medical Emergencies the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ Merced County IGJJCC reports required ☐ ☐ days after the end of each reporting period, in a format population and profile detention statistics to to be provided by the Board. BSCC. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) When the number of youth detained in a living unit of a E-401 Facility Capacity juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7327 Merced IGJJCC JH PRO 23-24 Page 20 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES The facility administrator shall develop and implement G-103 GP I Admission written policies and procedures for admittance of youth that emphasize respectful and humane engagement with youth, and reflect that the admission process may The IGJJCC conducts many assessments be traumatic to youth who may have already and screenings when youth are admitted experienced trauma. Policies shall be trauma-informed, including: the Intake screening form, which culturally relevant, and responsive to the language and identifies medical and mental health literacy needs of youth. In addition to the requirements information; the MAYSI, which focuses on of Sections 1324 and 1430 of these regulations: community risk factors (drug and alcohol use, anger, depression, and medical criteria) and suicidal behaviors; the DRAI, a detention risk assessment; the SOGIE, which focuses on trauma and sexual victimization or behaviors; and the Victim Vulnerability Assessment. Depending on the response to the screening and/or assessment, youth are placed on ☒ special watches and referred to Behavior ☐ ☐ Health. IGJJCC intake staff are trained to engage with youth during the admission process, understanding it is a traumatic experience for all youth. IGJJCC staff use the assessments to determine classification and be responsive to PREA reporting requirements. We reviewed numerous intake documents since the date of the last inspection and the process remains consistent with policy and exceeds regulations relating to intake responsibilities. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of ☒ G-103 GP IV admittance in accordance with the provisions of ☐ ☐ Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ G-103 GP IX ☐ ☐ (3) Documented secure storage of personal ☒ G-103 GP III belongings; ☐ ☐ 7327 Merced IGJJCC JH PRO 23-24 Page 21 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Offer of food upon arrival; ☒ G-115 GP VII ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ G-103 GP V disabilities; G-103 GP VI (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ The IGJJCC medical staff screen upon and 1430 of these regulations; admission as they now have 24/7 medical coverage. G-103 GP VI (7) Contact with Regional Center for the Developmentally Disabled for youth that are suspected of or identified as having a ☒ The IGJJCC medical staff screens youth and ☐ ☐ developmental disability, pursuant to Section 1413; will refer to the Regional Center if suspected and, or identified as being Developmentally Disabled. (8) Procedures consistent with Section 1352.5. ☒ G-103 GP VII ☐ ☐ (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive G-101 Youth Eligible for Admission environment. G-102 Youth Ineligible for Admission G-103 Admission Procedures VI, DRAI ☒ ☐ ☐ The Detention Risk Assessment Instrument assists staff in determining if the youth needs to remain in secure detention. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that G-103 GP X (BCA) advise the youth of the estimated length of stay, inform ☒ them of program guidelines and provide written ☐ ☐ I-104 Program Structure III, A-D screening criteria for inclusion and exclusion from the program. 7327 Merced IGJJCC JH PRO 23-24 Page 22 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length Youth are advised of the court process at of his/her stay. admission, with follow-up discussions after ☒ ☐ ☐ each court hearing regarding their continued detention. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE G-103 VII The facility administrator shall develop and implement G-103 Admission Procedures IX, B-6, A written policies and procedures to reduce the risk of (Maysi-2) sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of G-103 Admission Procedures IX, B-6, B admission based on the following information: (Victim Vulnerability Assessment-VVA) E-109 PREA Policy Both tools administered at Intake assist in determining prior sexual abuse. A VVA is completed on each youth entering the facility to access the youth’s likelihood of ☒ victimization or victimizing behaviors. The ☐ ☐ department is also involved in the county CSEC program to assist youth who have been sexually exploited. The IGJJCC has a comprehensive PREA Policy and includes definitions and procedures to address this regulation. We reviewed the completed screening tools and found substantial compliance and operations success to assist with classification options. (a) Prior sexual victimization or abusiveness; ☒ G-103 Admission Procedures IX, B-6, B-1 ☐ ☐ (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, ☒ G-103 Admission Procedures IX, B-6, B-2 queer or intersex, and whether the youth may, therefore, ☐ ☐ be vulnerable to sexual abuse; 7327 Merced IGJJCC JH PRO 23-24 Page 23 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Current charges and offense history; ☒ G-103 Admission Procedures IX, B-6, B-3 ☐ ☐ (d) Age; ☒ G-103 Admission Procedures IX, B-6, B-4 ☐ ☐ (e) Level of emotional and cognitive development; ☒ G-103 Admission Procedures IX, B-6, B-5 ☐ ☐ (f) Physical size and stature; ☒ G-103 Admission Procedures IX, B-6, B-6 ☐ ☐ (g) Mental illness or mental disabilities; ☒ G-103 Admission Procedures IX, B-6, B-7 ☐ ☐ (h) Intellectual or developmental disabilities; ☒ G-103 Admission Procedures IX, B-6, B-8 ☐ ☐ (i) Physical disabilities; ☒ G-103 Admission Procedures IX, B-6, B-9 ☐ ☐ (j) The youth’s perception of vulnerability; and, ☒ G-103 Admission Procedures IX, B-6, B-10 ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ G-103 Admission Procedures IX, B-6, B-11 supervision, additional safety precautions, or separation ☐ ☐ from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance G-103 Admission Procedures IX, B-7 process, medical and behavioral health screenings; ☒ during classification assessments; and by reviewing ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7327 Merced IGJJCC JH PRO 23-24 Page 24 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall implement appropriate controls on the dissemination of information within the G-103 Admission Procedures IX, B-7 facility relative to responses received pursuant to this ☒ assessment in order to ensure that sensitive information ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES The facility administrator shall develop and implement G-105 Release written policies and procedures for release of youth from custody which provide for: The agency has monthly Multi-Disciplinary Team (MDT) meetings, more frequently if necessary, which include release and re- entry planning. ☒ ☐ ☐ We reviewed the Release Checklist which identifies all required elements in the regulation. The systematic approach to release from detention or commitment is processed by staff and reviewed. (a) verification of identity/release papers; ☒ G-105 GP I ☐ ☐ (b) return of personal clothing and valuables; ☒ G-105 GP II ☐ ☐ (c) notification to the youth's parents or guardian; ☒ G-105 GP III ☐ ☐ (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ G-105 GP IV regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ G-105 GP V ☐ ☐ (f) notification of facility mental health personnel. ☒ G-105 GP VI ☐ ☐ 7327 Merced IGJJCC JH PRO 23-24 Page 25 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall develop and implement policies and procedures for post-disposition youth to G-105 Release Procedures II, F-6 coordinate the provision of transitional and reentry ☒ services including, but not limited to, medical and ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of youth G-105 Release Procedures III from custody. ☒ ☐ ☐ Youth are not furloughed from JH, however, the administration is considering a system for SYTF and BCA youth. 1352 CLASSIFICATION The facility administrator shall develop and implement G-107 Classification written policies and procedures on classification of youth ☒ for the purpose of determining housing placement in the ☐ ☐ facility. Such procedures shall: (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the G-107 GP I and VI appropriate, least restrictive housing and program settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; The IGJJCC has a Custody Classification Assessment tool to assist in the appropriate placement of youth, considering the safety and/or security of the facility. The tool delineates codes to ensure youth are appropriately supervised based on known triggers or behaviors. Considerations ☒ ☐ ☐ include family dynamics, gang involvement, facility behaviors, education, and special management considerations. The form prompts a supervisor-level authorization and placement. We reviewed classification tool documentation and found the IGJJCC utilizes consistent processes to identify criteria for appropriate safety, security, and placement of youth in the facility. (b) consider facility populations and physical design of G-107 GP I the facility; ☒ ☐ ☐ 7327 Merced IGJJCC JH PRO 23-24 Page 26 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) provide that a youth shall be classified upon G-107 GP II admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal The facility has four occupied units, two (C status, public safety considerations, medical/mental and D) for detention, and two (A and B) for health considerations, gender and gender identity of the ☒ ☐ ☐ SYTF and BCA youth. Youth are classified youth; based on a myriad of criteria, each intended to be the least restrictive while meeting their needs. (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the G-107 GP III youth's behavior while in custody; and, ☒ Classification reviews occur monthly, at the ☐ ☐ request of youth, or when new information is received which impacts their classification status. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single G-107 GP IV occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ The IGJJCC Non-Discrimination policy is ☐ ☐ or physical disability, or HIV status. This section does posted in the living units and in the youth not prohibit staff from placing youth in a single handbook. occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or ☒ G-107 GP V status as an indicator of likelihood of being sexually ☐ ☐ abusive. 7327 Merced IGJJCC JH PRO 23-24 Page 27 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies G-123 Lesbian, Gay, Transgender, Queer + and procedures ensuring respectful and equitable Youth treatment of transgender and intersex youth. The policies shall provide that: ☒ ☐ ☐ This policy addresses all forms of gender identity and orientation. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s G-123 Name and Language II preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise compromise facility operations as determined by the ☒ The Transgender/Intersex Preference Form facility manager or designee, and shall document any ☐ ☐ provides for youth to indicate name, pronoun, decision made on this basis. housing, and search preferences. The youths sign the document and are required to read Policy G-123. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ G-123 Classification I, F identity and shall provide youth with the institution’s ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their G-123 Classification I safety and well-being. Staff may not automatically house youth according to their external anatomy and shall ☒ G-107 GP VI, VII, VIII document the reasons for any decision to house youth ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ G-123 Medical and Mental Health Care I behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, G-123 Classification I, H facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. 7327 Merced IGJJCC JH PRO 23-24 Page 28 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s F-106, GP VI anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of F-108 Provisions for Transgender/Intersex the staff member who conducts any search of the youth. ☒ ☐ ☐ Searches G-123 Searches I and II 1353 ORIENTATION The facility administrator shall develop and implement G-103 Admission Procedures IX, A written policies and procedures to orient a youth prior to Orientation placement in a living area. Both written and verbal information shall be provided and supplemented with video orientation if feasible. Provision shall be made to The facility provides a verbal and written provide accessible orientation information to all detained orientation while in booking, and the youth including those with disabilities, limited literacy, or Orientation Pamphlet stays with the youth English language learners. Orientation shall include during their stay. The information includes all information that addresses: elements of regulations and there is signage ☒ throughout the facility reminding youth of ☐ ☐ rules, sanctions, and expectations. The youth are required to sign an acknowledgment of the Orientation Pamphlet, which emphasizes facility rules and the PREA policy as it relates to zero tolerance for any sexual abuse, assault, or harassment. (a) facility rules including contraband and searches and disciplinary procedures; ☒ G-103 Admission Procedures IX, B-1 and 2 ☐ ☐ (b) facility’s system of positive behavior interventions and supports, including behavior expectations, incentives that youth will receive for complying with ☒ G-103 Admission Procedures IX, B-3 ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual G-103 Admission Procedures IX, B-18 harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; ☒ ☐ ☐ All youth are required to watch the department’s PREA video. 7327 Merced IGJJCC JH PRO 23-24 Page 29 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) identification of key staff and their roles; ☒ G-103 Admission Procedures IX, B-20 ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free ☒ G-103 Admission Procedures IX, B-4 of retaliation for reporting a grievance, and the name of ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the ☒ G-103 Admission Procedures IX, B-5 court process; ☐ ☐ (g) access to routine and emergency health and mental ☒ G-103 Admission Procedures IX, B-6 health care; ☐ ☐ (h) access to education, religious services, and G-103 Admission Procedures IX, B-15 and ☒ recreational activities; ☐ ☐ 21 (i) housing assignments; ☒ G-103 Admission Procedures IX, B-8 ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ G-103 Admission Procedures IX, B-13 ☐ ☐ (k) rules and access to correspondence, visits and telephone use; G-103 Admission Procedures IX, B-10 and ☒ ☐ ☐ 11 (l) availability of reading materials, programming, and other activities; G-103 Admission Procedures IX, B-12 and ☒ ☐ ☐ 17 7327 Merced IGJJCC JH PRO 23-24 Page 30 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; G-103 Admission Procedures IX, B-19 ☒ The Orientation Pamphlet provides ☐ ☐ guidelines that the facility has in place which could result in the use of force or restraint. It is a summary of the policy. (n) immigration legal services; ☒ G-103 Admission Procedures IX, B-16 ☐ ☐ (o) emergencies including evacuation procedures; ☒ G-103 Admission Procedures IX, B-14 ☐ ☐ (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by A-107 Non- Discrimination Policy other youth and staff; ☒ ☐ ☐ The NDP is articulated in the Orientation Pamphlet. (q) availability of services and programs in a language other than English if appropriate; ☒ G-103 Admission Procedures IX, B-23 ☐ ☐ (r) the process for requesting different housing, education, programming and work assignments; ☒ G-103 Admission Procedures IX, B-21 ☐ ☐ (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ A copy of the Orientation Pamphlet, detailing ☐ ☐ information on the youth’s stay, is mailed to questions and provides contact information for the the parent when a youth is detained. facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ G-103 Admission Procedures IX, B-22 ☐ ☐ 1354 SEPARATION ☒ The facility administrator shall develop and implement ☐ ☐ G-124 Separation written policies and procedures that address: 7327 Merced IGJJCC JH PRO 23-24 Page 31 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, G-124 GP I, A Voluntary Separation (Self assaultive behavior, disciplinary consequences and Separation) protective custody. G-124 GP I, B Involuntary Separation (Medical, Mental Health, or Administrative Separation AS) A youth can self-separate from his/her assigned unit based on application. Self- separation is not confinement but rather a youth’s choice to not participate in activities. Involuntary separation can be for medical reasons, mental health requests, or administrative purposes. In terms of Administrative Separation (AS) (discipline or behavior), the youth must meet certain ☒ milestones of behavior to return to regular ☐ ☐ programming. The youth’s behavior is evaluated each shift by a SJIO and every effort is made to meet the established goals of reintegration. We reviewed numerous incidents of Self and Administrative Separation from May 2022 to April 2023. There were 103 Administrative Separations and 17 Self Separations during this 11-month period. We found the timeline for Administrative Separation similar to Room Confinement (RC) and provided technical assistance to implement a distinguished and structured process for AS involving the youth’s reintegration out of their room. (b) consideration of positive youth development and trauma-informed care. ☒ G-124 GP I ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ G-124 GP I necessary to accomplish the objective of separation. 7327 Merced IGJJCC JH PRO 23-24 Page 32 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. I-101 Discipline Process ☒ ☐ ☐ I 103 Behavior Management System (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and ☒ G-108 Institutions Code Section 208.3 and Section 1354.5 of ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains G-124, Procedure II-B necessary. ☒ Youth can self-separate, for short or long ☐ ☐ periods of time. A separation log is initiated and requires administrative notice, follow-up, and at minimum, a daily review. 7327 Merced IGJJCC JH PRO 23-24 Page 33 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and G-108 Room Confinement implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement We reviewed Room Confinement (RC) shall be accomplished in accordance with the following processes and accompanying guidelines: documentation. There have been 20 incidents of RC from May 2022 to April 2023. Our documentation review included packets with a Room Confinement Checklist identifying the staff responsibilities for the process, the incident report, and a safety check log. Of the incidents we reviewed, most incidents were less than an hour. Policy requires youth to be moved to intake for RC placement, which allows normal ☒ programming in the units to continue. ☐ ☐ We discussed the differences between RC incidents and those involving Administrative Separation. The circumstances of the incidents are similar, with youth reintegrating into different forms of programming. We provided technical assistance to refer to all safety and security behaviors as RC and consider reintegration into an Administrative Separation status. The documentation for both is clear and compliant with Title 15. IGJJCC staff have incorporated all elements of RC, utilizing the tool as a last resort and re-integrating youth as soon as possible. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ G-108 GP II ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ ☐ ☐ G-108 GP III retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☒ ☐ ☐ G-108 GP IV of the youth. 7327 Merced IGJJCC JH PRO 23-24 Page 34 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ G-108 GP confinement for a period of four hours, staff shall do one ☐ ☐ or more of the following: (1) Return the youth to general population. ☒ G-108 Continuation of RC I ☐ ☐ (2) Consult with mental health or medical staff. ☒ G-108 Continuation of RC I, A ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ G-108 Continuation of RC I, B the youth to general population. ☐ ☐ (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ G-108 Continuation of RC ☐ ☐ (A) Document the reasons for room confinement and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ G-108 Continuation of RC I, C ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ G-108 Continuation of RC I, B integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ G-108 Continuation of RC I, D every four hours thereafter. ☐ ☐ (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth ☒ G-108 GP I in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in ☒ court holding facilities or adult facilities. ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. 7327 Merced IGJJCC JH PRO 23-24 Page 35 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) This section does not apply during an extraordinary emergency circumstance that requires G-108 Procedures C a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and G-108 Procedures B protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN The facility administrator shall develop and implement ☒ J-110 Institutional Assessment and Plan ☐ ☐ written policies and procedures for assessment and case planning. 7327 Merced IGJJCC JH PRO 23-24 Page 36 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: The assessment is based on information collected J-110 GP I during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance abuse history, educational, vocational, The agency uses the Positive Achievement counseling, behavioral health, consideration of known Change Tool (PACT) Assessment for youth, history of trauma, and family strengths and needs. with the assigned Probation Officer completing the initial assessment. Once the youth’s criminogenic needs are evaluated, IGJJCC staff work on the (ongoing) Institution Case Plan, which is reviewed every 30 days to ensure goals and objectives are maintained and/or modified. Within 30 days of a youth’s scheduled release, a Child and Family Team (CFT) Plan is created to establish re-entry and transition goals. We reviewed numerous initial, ongoing and transition CFT plans, which address the ☒ goals established, intervention implemented, ☐ ☐ and timelines for completion through a myriad of programs. The IGJJCC Peer Support Specialists, Program Specialists, GEO monitors, and Wellpath Behavioral Health engage regularly with youth to ensure identified needs are met with comparable services and programming. The many opportunities for youth to progress with personal, family, educational, and employment options is an amazingly positive benefit for the youth in Merced. We found documentation that supported the plan and outcomes. The Plan has a narrative and check box formats that are independently driven and provide a comprehensive response. The Action Plan identifies more independent narratives with steps to achieve the goals identified. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth ☒ J-110 GP II held for at least 30 days or more and created within ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: ☒ J-110 Institutional Case Plans ☐ ☐ 7327 Merced IGJJCC JH PRO 23-24 Page 37 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ J-110 Institutional Case Plans I ☐ ☐ (B) a plan for meeting the objectives that includes a description of program resources needed and ☒ J-110 Institutional Case Plans I individuals responsible for assuring that the plan ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and J-110 Institutional Case Plans I discussion of the plan with the youth; ☒ ☐ ☐ The staff review, modify, and update the Institutional Case Plan every 30 days. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for J-110 Institutional Case Plans II post dispositional youth in accordance with Section 1351; and, Within 30 days of release, the CFT (Child ☒ and Family Team) will meet to target ☐ ☐ transition and re-entry services for a youth exiting the facility. The team consists of facility staff, school staff, Behavioral Health staff, a Supervising Deputy Probation Officer, and family member(s) or supportive adult(s). (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ J-110 GP III ☐ ☐ and Regional Center for the Developmentally Disabled. 7327 Merced IGJJCC JH PRO 23-24 Page 38 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1356 COUNSELING AND CASEWORK SERVICES The facility administrator shall develop and implement J-109 Counseling and Casework Services written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: The agency case management system from Tyler has a Detention Activity Tree component which allows facility staff, field DPOs, and agency partners to document pertinent information in real-time. If a youth requests assistance in contacting an ☒ attorney/parent/supportive adult or when ☐ ☐ staff/partners provide counsel with any issues or facilitate assistance while detained, the system generates a documented notation of the contact. We reviewed numerous documented activity tree entries and found them responsive to the youths’ needs and behaviors. (a) youth will receive assistance with needs or concerns that may arise; ☒ J-109 GP II, A ☐ ☐ (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ J-109 GP II, B probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ J-109 GP II, C ☐ ☐ 7327 Merced IGJJCC JH PRO 23-24 Page 39 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the H-112 Use of Force (UF) responsible physician, shall develop and implement written policies and procedures for the use of force, which may include chemical agents. Force shall never The agency provided force incidents for be applied as punishment, discipline, retaliation or review, including youth-on-youth fights, riot treatment. behavior, threatening behavior toward staff, and self-harm behavior. Of the 83 total (a) At a minimum, each facility shall develop policies and incidents this cycle, including 118 uses of OC procedures which: spray and 72 uses of physical force, fifty-one of the incidents occurred in the Juvenile Hall. As demonstrated by the data, many incidents involved multiple youths. There were 18 incidents of staff using restraints post- incident as an escort to the youth’s room or intake. The incident reports were timely, informative, and within policy. Staff responses and actions appeared appropriate based on the ☒ comprehensive documentation submitted. ☐ ☐ The IGJJCC meets monthly via an ‘Inquiry Board’ to audit/review all UF incidents, including the incident report and camera review. The findings made by administrators post-review are that the staff acted lawfully, appropriately within policy, immediately in response to the identified threat, and/or if the force necessary. The review also identifies if the staff were appropriately trained to respond, objective and reasonable in their response, whether the staff precipitated the incident, and that the staff reacted professionally. Use of Force incidents are down from the recorded incidents last cycle of 103 (223 youth), 116 in 2019, and 200 in 2018. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 ☒ H-112 Use of Force Defined to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. 7327 Merced IGJJCC JH PRO 23-24 Page 40 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) outline the force options available to staff including both physical and non-physical options and define H-112 Defense Options Defined when those force options are appropriate. ☒ The IGJJCC continuum includes Officer ☐ ☐ Presence, Counseling, Verbal Commands, Empty Hand Controls, Defensive Tactics and OC Spray. (3) describe force options or techniques that are expressly prohibited by the facility. ☒ H-112 Prohibited Techniques ☐ ☐ (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ ☐ ☐ H-112 GP I, I action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting H-112 Documentation of Use of Force I and reporting the use of force, including reporting requirements of management and line staff and H-112 Incident Reports I, A-I procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. H-112 Administrative Review of Use of Force ☒ ☐ ☐ I, A-H (7) define the role, notification, and follow-up procedures required after use of force incidents for H-112 Medical Referral or Treatment I, A-B medical, mental health staff and parents or legal guardians. ☒ H-112 Mental Health Referral or Treatment I ☐ ☐ H-112 Notification I (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) H-112 GP II and Welfare and Institutions Code Section 222. ☒ ☐ ☐ H-116 Procedure III Pregnant Youth 7327 Merced IGJJCC JH PRO 23-24 Page 41 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: H-112 Defense Options VI OC Spray (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and H-112 Training Requirements for Physical the approved method of deployment for those and OC Spray Force Interventions I and II chemical agents. ☒ ☐ ☐ There were 118 youths impacted by 83 incidents of OC use from May 2022 to April 2023, 51 of which were in JH. Our review of incidents revealed the IGJJCC staff exhausts efforts to de-escalate incidents before the use of OC Spray. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the ☒ H-112 Defense Options VI OC Spray safety of others and only when de-escalation efforts ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. H-112 Training Requirements for Physical This shall include that youth who have been exposed ☒ ☐ ☐ and OC Spray Force Interventions VIII to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents H-112 Documentation of Use of Force I involving chemical agents for medical, mental health staff and parents or legal guardians. H-112 Incident Reports I, A-I H-112 Administrative Review of Use of Force ☒ I, A-H ☐ ☐ H-112 Medical Referral or Treatment I, A-B H-112 Mental Health Referral or Treatment I H-112 Notification I (5) provide for the documentation of each incident of use of chemical agents, including the reasons for H-112 Documentation of Use of Force I which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training ☒ H-112 Training Requirements for Physical in use of force and chemical agents when appropriate ☐ ☐ and OC Spray Force Interventions VIII that address: 7327 Merced IGJJCC JH PRO 23-24 Page 42 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) known medical and behavioral health conditions that would contraindicate certain types of force; ☒ H-112 GP II ☐ ☐ (2) acceptable chemical agents and the methods of application. H-112 Training Requirements for Physical ☒ ☐ ☐ and OC Spray Force Interventions V, VI, VII (3) signs or symptoms that should result in immediate referral to medical or behavioral health. H-112 Training Requirements for Physical and OC Spray Force Interventions VIII ☒ ☐ ☐ H-112 Medical Referral or Treatment I, A-B H-112 Mental Health Referral or Treatment I (4) instruction on the Constitutional Limitations of Use of Force. ☒ H-112 Grievances on the Use of Force ☐ ☐ (5) physical training force options that may require the use of perishable skills. H-112 Training Requirements for Physical and OC Spray Force Interventions III H-112 Training Requirements for Physical ☒ and OC Spray Force Interventions IV ☐ ☐ Staff at the IGJJCC are required to complete three annual training courses on the use of force, including OC Spray. (6) timelines the facility uses to define regular training. The IGJJCC requires staff to complete significant training prior to being authorized to ☒ ☐ ☐ carry OC Spray with a minimum of three updated training courses annually. 7327 Merced IGJJCC JH PRO 23-24 Page 43 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the F-107 GP I Use of Restraint Devices within responsible physician and mental health director, shall the Facility develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize a youth's There has been one incident involving extremities and/or prevent the youth from being restraints as defined by this regulation, which ambulatory. include the use of the WRAP device. ☒ ☐ ☐ The incident involved one of the youths involved in a suicide incident, Youth JM. Due to the youth’s intent at self-harm, staff decided to place the youth in the WRAP. We noted the Program Manager responded to the facility, as did Wellpath Behavior Health Services, resulting in de-escalation and WRAP removal within an hour of placement. Physical restraints may be used only for those youth who present an immediate danger to themselves or F-107 GP II others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ F-107 WRAP GP I, B self-inflicted physical harm. Physical restraints should ☐ ☐ be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of F-107 GP II restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ F-107 WRAP GP I, F of hands and feet together behind the back (hogtying) is ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used F-104 Movement of Youth within the Facility to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed ☒ ☐ ☐ F-107 GP I Use of Restraint Devices within by Section 1358.5, Use of Restraint Devices for the Facility Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager F-107 Use of Restraint Devices for may delegate authority to place a youth in restraints to a ☒ Prolonged Periods I, A physician. Reasons for continued retention in restraints ☐ ☐ shall be reviewed and documented at a minimum of every F-107 WRAP GP I, C hour. 7327 Merced IGJJCC JH PRO 23-24 Page 44 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no H-107 WRAP Procedure III and IV (no later than two hours from the time of placement. The medical staff on duty) youth shall be medically cleared for continued retention at least every three hours thereafter. ☒ ☐ ☐ Medical staff must be on site and policy requires a review every 30 minutes. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the H-107 WRAP Procedure III and V time of placement, to assess the need for mental health treatment. ☒ ☐ ☐ This policy details staff responsibilities when no behavioral health staff is on duty. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and H-107 WRAP Precaution IV to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff H-107 WRAP Procedure VI interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. ☒ H-107 WRAP Documentation ☐ ☐ The IGJJCC policy requires 1:1 supervision with 5-minute observations. In addition to the requirements above, policies and procedures shall address: ☒ ☐ ☐ H-107 WRAP Documentation I, A (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. F-107 Use of Restraint Devices within the ☒ ☐ ☐ Facility V, A-G (c) acceptable restraint devices. F-107 GP I ☒ ☐ ☐ The IGJJCC has identified metal handcuffs, leg shackles, plastic cuffs, cloth restraints and the WRAP. 7327 Merced IGJJCC JH PRO 23-24 Page 45 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ H-107 WRAP Precautions I-VI (e) availability of cardiopulmonary resuscitation equipment. F-107 GP IV ☒ ☐ ☐ H-107 WRAP for Prolonged Periods III, D (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a F-107 Use of Restraint Devices for specified housing area for restrained youth which makes provision to protect the youth from abuse. ☒ ☐ ☐ Prolonged Periods I, B H-107 WRAP for Prolonged Periods III (g) provision for hydration and sanitation needs. ☒ ☐ ☐ H-119 Use of WRAP for Prolonged Periods C (h) exercising of extremities. ☒ ☐ ☐ H-119 Use of WRAP for Prolonged Periods C 7327 Merced IGJJCC JH PRO 23-24 Page 46 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION F-107 Use of Restraint Devices within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the We reviewed all 18 incidents specific to the purpose is for movement or transportation within the use of restraints for movement and facility that shall include the following: transportation within the facility, each involving a youth use of force incident. ☒ ☐ ☐ Staff are required to check the box that applies and document the circumstances leading to the restraint, the less restrictive measures considered, known medical conditions and the consideration of trauma due to the restraint application. The justification is documented on a “Restraint Device Assessment for Movement and Transportation Within the Facility” form. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required ☒ ☐ ☐ F-107 GP I and V training. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ F-107 GP VI (c) an individual assessment of the need to apply restraints for movement or transportation that includes F-107 Documentation I, a-d consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and IGJJCC administration conducts a monthly approval. review of all UF and UR incidents. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices ☒ ☐ ☐ F-107 GP II shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and F-107, GP III Welfare and Institutions Code Section 222. ☒ ☐ ☐ H-116 Pregnant Youth GP III H-116 Procedure IV 7327 Merced IGJJCC JH PRO 23-24 Page 47 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in H-105 Use of the Safety Room GP I and II cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title There has been one safety room placement 24, Part 2, Section 1230.1.13. The room shall be used since May 2022. This is down from eight to hold only those youth who present an immediate placements in a twenty-one-month period danger to themselves or others, who exhibit behavior last cycle. Youth are on one-to-one direct which results in the destruction of property, or reveals visual observation while in the safety room the intent to cause self-inflicted physical harm. A safety and staff constantly engage youth in order to room shall not be used for punishment or discipline, or expedite the removal as quickly as possible. as a substitute for treatment. Policies and procedures shall: The youth was placed in the safety room by the responding clinician from Wellpath, who responded after hours to the facility. The incident report revealed suicidal statements from a youth who was moved to the holding room area at intake by the supervisor on ☒ ☐ ☐ duty. The SJIO was speaking with the youth to calm her down pending the arrival of the clinician. Medical was onsite and the on-call BH staff responded. When the BH staff arrived after hours, the youth was placed into I-1 without assessment or discussion by the responding BH staff. We provided technical assistance to the agency to verify BH staff understands the importance of communicating with facility staff to determine the safest and least restrictive alternatives for this type of situation. We discussed this incident with Wellpath Medical and BH staff to ensure they understood the safety room is the placement of last resort, when no other options are safe for the youth. (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ H-105 GP VIII, B clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☒ ☐ ☐ H-105 GP V room; 7327 Merced IGJJCC JH PRO 23-24 Page 48 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any H-105 GP VIII, A staff interventions every 15 minutes, with actual time recorded; ☒ ☐ ☐ IGJJCC policy requires staff interventions every 5 minutes. (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☒ ☐ ☐ H-105 GP V (5) provide for immediate medical assessment, where appropriate, or an assessment at the next H-105 Procedure III, A daily sick call; and, ☒ ☐ ☐ IGJJCC policy requires staff to immediately notify the on-duty medical staff. The IGJJCC has 24/7 medical staff on-site and Wellpath BH Services, either on-site, at the jail next door to the facility or on-call. (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☒ ☐ ☐ H-105 GP IX means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☒ ☐ ☐ H-105 GP I exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ H-105 GP II staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☒ ☐ ☐ H-105 GP IV youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☒ ☐ ☐ H-105 Procedure VIII for a period of four hours, staff shall do one or more of the following: ☒ ☐ ☐ H-105 Procedure VIII, A (1) return the youth to general population. 7327 Merced IGJJCC JH PRO 23-24 Page 49 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS ☒ ☐ ☐ H-105 Procedure VIII, B (2) consult with mental health or medical staff, (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ ☐ ☐ H-105 Procedure VIII, C the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized H-105 Procedure VIII, C plan that includes the requirements of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. ☒ ☐ ☐ Staff is required to complete an Individualized Plan for Reintegration into Programming form if youth are in the safety room exceeding four hours. 1360 SEARCHES The facility administrator shall develop and implement F-106 Searches ☒ ☐ ☐ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ F-106 GP I staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being ☒ ☐ ☐ F-106, GP III searched and shall not be conducted for harassment or as a form of discipline or punishment. 7327 Merced IGJJCC JH PRO 23-24 Page 50 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. F-108 This section includes all searches outlined in the regulation. The strip search form articulates the requirements to do the search, including providing documentation of reasonable cause and having supervisor authorization to do so. ☒ ☐ ☐ We reviewed 31 Strip Search Authorization forms and found the necessary reasonable suspicion noted with accompanying supervisor approval. Of the 111 Strip Searches conducted from May 2022 to April 2023, 57 (51%) were in the months of October, November, and December 2022, when the agency was finding drugs (Fentanyl) in the facility. (d) Physical body cavity searches shall only be conducted by a medical professional. F-108 GP V, A ☒ ☐ ☐ F-108 Body Cavity Searches I F-108 Physical Body Cavity Searches (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor F-108 GP I and II when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. F-106 Provisions of Transgender/Intersex Pat Down Searches ☒ ☐ ☐ F-108 Provisions for Transgender/Intersex Youth Strip Searches (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ F-106 GP VII conducted by a medical professional. Such searches must be justified and documented in writing. F-108 GP V, A 7327 Merced IGJJCC JH PRO 23-24 Page 51 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement G-122 GP I Grievances written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to There were 166 grievances filed from May health care services, classification decisions, program 2022 to April 2023. We noted 38 grievances, participation, telephone, mail or visiting procedures, approximately 23%, were filed by three food, clothing, bedding, mistreatment, harassment or youths. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and ☒ ☐ ☐ procedures shall include provisions whereby the facility We reviewed grievance logs and reports. manager ensures: The staff articulate a response and communicate findings with youth and involved staff in a timely manner. In almost all grievances, the Program manager communicates with the youth as a means of dialogue and checking in. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ G-122 GP III have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ G-122 GP IV supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ G-122 GP V (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances ☒ ☐ ☐ G-122 GP VI that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ G-122 GP VII directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ G-122 GP VIII (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ G-122 GP IX 7327 Merced IGJJCC JH PRO 23-24 Page 52 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ G-122 GP X involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer ☒ ☐ ☐ G-122 GP XI time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ G-122 GP II Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ G-122 GP XIII addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical E-108 Incident Reports harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS A01-0309-28 DNA Policy, Procedure C-3 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☐ ☐ ☒ The facility will not use force to collect DNA. to collect blood specimens, saliva samples, and thumb If a youth refuses, they are returned to Court. or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. 7327 Merced IGJJCC JH PRO 23-24 Page 53 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7327 Merced IGJJCC JH PRO 23-24 Page 54 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM (a) School Programs J-104 Education GP I-V The County Board of Education shall provide for the administration and operation of juvenile court schools in The Merced County Office of Education conjunction with the Chief Probation Officer, or designee (MCOE) operates the educational program pursuant to applicable State laws. The school and facility for the IGJJCC. There is a principal and two administrators shall develop and implement written policy full-time teachers, a full-time tutor, an and procedures to ensure communication and Instructional Aide, a Youth Engagement coordination between educators and probation staff. Specialist, Counselor, School Psychologist, Culturally responsive and trauma-informed approaches College, and Career Transition Advisor, should be applied when providing instruction. Education Construction/Culinary CTE, as well as a staff should collaborate with the facility administrator to Special Education Liaison when needed. use technology to facilitate learning and ensure safe The principal, Robert Pierce, is new to the technology practices. The facility administrator shall facility but committed to providing a robust request an annual review of each required element of the environment for youth which includes an program by the Superintendent of Schools, and a report ROP Program, community college or review checklist on compliance, deficiencies, and enrollment, and new to the facility, corrective action needed to achieve compliance with this technology. The ROP Program includes section. Such a review, when conducted, cannot be culinary education/experience, construction, delegated to the principal or any other staff of any juvenile forklift certification, automotive training, and court school site. The Superintendent of Schools shall landscaping/gardening. conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item ☒ ☐ ☐ with the Superintendent of Schools and shall take Our discussion with the Principal and Director whatever corrective action is necessary to address each revealed an enhanced motivation to work deficiency and to fully protect the educational interests of with this population on extra-curricular all youth in the facility. opportunities for graduated youth, including dually enrolled opportunities, Social and Emotional Learning Education (upcoming program), and a Comeback Charter Program to assist older youth with Independent Study resources. Graduated youth can continue in a classroom setting and further their education skills with online college. MacBooks are provided to facilitate Common Core instruction as well as trade programs. Transition services occur for committed youth as they exit, including a team meeting with the Office of Education, the Merced High School District and the parents, to come up with the best school upon release. 7327 Merced IGJJCC JH PRO 23-24 Page 55 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Required Elements The facility school program shall comply with the State J-104 Required Program Elements I Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ J-104 Required Program Elements III nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, ☒ ☐ ☐ J-104 Required Program Elements IV courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ J-104 Required Program Elements V Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. J-104 Required Program Elements VI ☒ ☐ ☐ (4) Administration of the High School Equivalency Tests as approved by the California Department of ☒ ☐ ☐ J-104 Required Program Elements VII Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards ☒ ☐ ☐ J-104 Required Program Elements VIII grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court J-104 Required Program Elements IX schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7327 Merced IGJJCC JH PRO 23-24 Page 56 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary J-104 Required Program Elements X or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be J-104 School Discipline I implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect the ☒ ☐ ☐ J-104 School Discipline II educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school J-104 School Discipline III shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures ☒ ☐ ☐ J-104 School Discipline IV that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or J-104 Provisions for Student with Special suspected disabilities. This includes but is not limited ☒ ☐ ☐ Needs I to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ J-104 Provisions for Student with Special federal laws and regulations governing programs for Needs II EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's J-104 Educational Screening at Admission educational history, including but not limited to: 7327 Merced IGJJCC JH PRO 23-24 Page 57 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) School progress/school history; J-104 Educational Screening at Admission ☒ ☐ ☐ I, A (B) Home Language Survey and the results of the State Test used for English language proficiency; J-104 Educational Screening at Admission ☒ ☐ ☐ I, B (C) Needs and services of special populations as defined by the State Education Code, including but not limited to, students with special needs. J-104 Educational Screening at Admission ☒ ☐ ☐ I, C (D) Discipline problems. J-104 Educational Screening at Admission ☒ ☐ ☐ I, D (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ J-104 Educational Screening at Admission II levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth within five school days. ☒ ☐ ☐ J-104 Educational Screening at Admission III (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's records from his/her prior school(s), including, but not J-104 Educational Screening at Admission IV limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ J-104 Educational Reporting I placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in J-104 Educational Reporting II accordance with the State Education Code. 7327 Merced IGJJCC JH PRO 23-24 Page 58 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies J-104 Transition and Re-entry Planning I-III and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- J-104 Post-Secondary Education secondary education providers to facilitate access to ☒ ☐ ☐ Opportunities I-III (BCA) educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7327 Merced IGJJCC JH PRO 23-24 Page 59 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND EXERCISE. J-106 Recreation GP I The facility administrator shall develop and implement written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or The IGJJCC provides numerous their bed area. programming and service opportunities, facilitated by the Program Specialist, three Peer Specialists (two full-time and one part- time), 12 onboarding GEO Program Monitors/Facilitators, and two Wellpath Behavior Health Services staff. We spoke with the Program Specialist, Shannon High, and Program Coordinator, Beatriz Ramirez, who were able to detail the collaboration with probation and allied partners for activities and programs facility- wide. The unit schedules articulate a full day, and each youth participates in the scheduled event. The Peer Specialist engages youth in a myriad of opportunities while working on goals established in the Institutional Case Plan. They coordinate the Behavior ☒ ☐ ☐ Management process for activities, programming, and incentives. The GEO Group has been contracted to support 12 positions to work with youth on numerous curriculum-based alternatives to address the population needs for groups including EBP facilitation with new programs on the horizon to focus on Victim Impact, Batterers Intervention, Heavy Boundaries, Nurturing Parent and other opportunities to meet the needs of the Merced demographic/population. Each alternative is a best practice alternative, and responsive to measures that are outcome driven. A Program Review Memo was completed by Deputy Chief Probation Officer Lisa Maples on January 26, 2023, articulating the numerous structured opportunities available to all youth. 7327 Merced IGJJCC JH PRO 23-24 Page 60 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three J-106 GP II hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ J-106 GP III represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ J-106 GP II There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ☒ ☐ ☐ J-106 GP X ensure content offered is current, consistent, and relevant to the population. 7327 Merced IGJJCC JH PRO 23-24 Page 61 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to J-106 Structured Recreation, I include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce Programs facilitated by the Peer Specialists recidivism. These programs should be based on the and GEO Monitors/Facilitators (full youth’s individual needs as required by Sections 1355 implementation June 2023) include: and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county Interactive Journaling – topics include: What partners such as mental health agencies, community Got Me Here, Individualized Change Plan, based organizations, faith-based organizations or Responsible Behavior, Re-Entry Planning, Probation staff. Handling Difficult Feelings, Relationships and Communication, Victim Awareness, Programs may include but are not limited to: Substance Abusing Behavior, and, Family; CBT; Moral Recognition Therapy (MRT) – subjects include How to Escape Your Prison, Coping with Anger, Thinking for Good Character Development, Parenting and Family Values, and, Your Life Work; Social Responsibility; Leadership for Life; and, ☒ ☐ ☐ Thinking for Change (T4C). The GEO Curriculum for groups is in process with the full complement of monitors/facilitators to be in place in the coming weeks. Programs facilitated or provided by the MCOE include: Online College with Merced City College; Career Technical Education; Regional Occupation Program (ROP) which includes Culinary Essentials, Logistics and Warehouse (forklift operation), Rise to Higher Grounds Café (pending), Work-Landscape- Agriculture (WLA), Creative Writing and Book Club. 7327 Merced IGJJCC JH PRO 23-24 Page 62 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; J-106 Structured Recreation I (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and ☒ ☐ ☐ J-106 Unstructured Recreation entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity ☒ ☐ ☐ J-106 Procedures each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ J-106 GP IX the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to religious J-103 Religious Programs services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: 7327 Merced IGJJCC JH PRO 23-24 Page 63 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS J-103 GP I (a) opportunity for religious services and practices; ☒ ☐ ☐ J-103 Religious Practices I, A-D J-103 GP III (b) availability of clergy; and, ☒ ☐ ☐ J-103 Access to Clergy I-III (c) availability of religious diets. ☒ ☐ ☐ J-103 Religious Diets I 1373 WORK PROGRAM The facility administrator shall develop policies and J-102 Work/Job Programs procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall be meaningful, constructive and related to vocational Youth apply for certain positions on-site that training or increasing a youth's sense of responsibility. ☒ ☐ ☐ include Unit Clean-up, facility tasks, and Work programs shall not be imposed as a disciplinary landscape/gardening projects. Based on measure performance objectives and time spent in the specific tasks, youth promote to Group Leader and are afforded more incentives and advancement in the program. 1374 VISITING The facility administrator shall develop and implement J-101 Visiting GP I and II written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☐ ☐ The IGJJCC visiting timeline allows multiple in loco parentis, and children of youth. Other family times for the youth to receive visits. The members, such as grandparents and siblings, and IGJJCC allows for a family movie night for supportive adults, may be allowed to visit with the pre- and post-disposition youth based on approval of the facility administrator or designee, and in behavior. conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. J-101 Visiting GP III, IV, V, and VI Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7327 Merced IGJJCC JH PRO 23-24 Page 64 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations ☒ ☐ ☐ J-101 Visiting GP I, and VII shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall J-101 Visiting GP VI be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. The facility allows different mechanisms to encourage or facilitate visits with the youth ☒ ☐ ☐ and their family, including in-person, virtual and telephone contact. 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ J-111 Correspondence written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ J-111 GP I (b) youth may send two letters per week postage free; ☒ ☐ ☐ J-111 GP III (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ J-111 GP IV staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ J-111 GP V cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS The administrator of each juvenile facility shall develop ☒ ☐ ☐ J-107 Use of Telephone-Youth and implement written policies and procedures to provide youth with access to telephone communications. 7327 Merced IGJJCC JH PRO 23-24 Page 65 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1377 ACCESS TO LEGAL SERVICES The facility administrator shall develop written procedures ☒ ☐ ☐ J-108 Access to Legal Services to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ J-108 GP I and II (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ J-108 GP III (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ J-108 GP IV 1390 DISCIPLINE The facility administrator shall develop and implement I-101 Discipline Process GP I and II written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline The IGJJCC Behavior Modification System shall be imposed at the least restrictive level which clearly identifies expectations and promotes the desired behavior and shall not include consequences for facility rules. The Due corporal punishment, group punishment, physical or Process procedures outline a loss of points psychological degradation. Deprivation of the following is or status for negative behaviors but have an not permitted: aggressive incentive-based rewards system that acknowledges a youth’s positive behavior. Youth receive all required regulation components as it relates to ☒ ☐ ☐ education, programming, and their rights for all conditions of confinement. When youth pose a threat to the safety and security of the facility, staff continue to promote reintegration with all programs and activities as soon as possible. Youth understand expected behaviors and seek to promote and advance their opportunities for incentives throughout the day. Sanctions remind youth of the rules and we found the major incidents, and processes to exercise discipline rare events. (a) bed and bedding; ☒ ☐ ☐ I-101 Discipline Process GP II, A 7327 Merced IGJJCC JH PRO 23-24 Page 66 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) daily shower, access to drinking fountain, toilet and ☒ ☐ ☐ I-101 Discipline Process GP II, B personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ I-101 Discipline Process GP II, C (d) contact with parent or attorney; ☒ ☐ ☐ I-101 Discipline Process GP II, D (e) exercise; ☒ ☐ ☐ I-101 Discipline Process GP II, E (f) medical services and counseling; ☒ ☐ ☐ I-101 Discipline Process GP II, F (g) religious services; ☒ ☐ ☐ I-101 Discipline Process GP II, G (h) clean and sanitary living conditions; ☒ ☐ ☐ I-101 Discipline Process GP II, H (i) the right to send and receive mail; ☒ ☐ ☐ I-101 Discipline Process GP II, I (j) education; and, ☒ ☐ ☐ I-101 Discipline Process GP II, J (k) rehabilitative programming. ☒ ☐ ☐ I-101 Discipline Process GP II, K 7327 Merced IGJJCC JH PRO 23-24 Page 67 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. I-101 Notification of Standards of Behavior III Such rules and penalties shall include both major (Impaired, illiterate, or limited English violations and minor violations, be stated simply and proficiency) affirmatively, and be made available to all youth. Provision shall be made to provide accessible information I-103 Behavior Management System (BMS), to youth with disabilities, limited English proficiency, or Violations and Sanctions for Level 1-4 limited literacy. ☒ ☐ ☐ Violations The facility has a comprehensive sanction matrix and Incentive Program for all youth in custody. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement ☒ ☐ ☐ I-101 Due Process written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ I-101 GP I (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ I-101 GP IV (c) definition of major and minor rule violations and their consequences, and due process requirements; I-103 Behavior Management System, Violations and Sanctions for Level 1-4 Violations ☒ ☐ ☐ Level 1 and 2 violations are considered minor violations. Level 3 and 4 violations are major violations. (d) trauma-informed approaches and positive behavior interventions; I-101 GP I ☒ ☐ ☐ I-103 BMS 7327 Merced IGJJCC JH PRO 23-24 Page 68 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ I-103 BMS Level 1 and 2 Violations accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall be documented and require the following: I-101 Due Process II We reviewed numerous due process reports during incident report reviews of the use of force, room confinement, administrative separation, and use of restraints. Of the 142 major incidents from May 2022 to April 2023, most related to youth-on-youth assaults. The accompanying Due Process documentation was fair given the situation surrounding the rule violation and included conversations memorialized by administration. Staff utilize appropriate sanctions and do a good job of outlining the violation and providing consequences within the behavior management grid. We identified some due ☒ ☐ ☐ process sanctions that related to administrative separation, a point clarified last cycle. These incidents were few and occurred just after the last inspection. The reports were detailed, objective and timely. We found administrative staff review major incidents but also frequently met with the youth regarding the sanction without the youth requesting an appeal. This level of involvement seemed to foster a line of communication through dialogue and the learning experience. Youth interviews corroborated this by stating administrators and supervisors were genuine and trustworthy. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ I-101 Due Process II, A (2) accommodations provided to youth with disabilities, limited literacy, and English language ☒ ☐ ☐ I-101 Due Process II, B learners; 7327 Merced IGJJCC JH PRO 23-24 Page 69 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) hearing by a person who is not a party to the ☒ ☐ ☐ I-101 Due Process II, C incident; (4) opportunity for the youth to be heard, present ☒ ☐ ☐ I-101 Due Process II, D evidence and testimony; (5) provision for youth to be assisted by staff in the ☒ ☐ ☐ I-101 Due Process II, E hearing process; (6) provision for administrative review. ☒ ☐ ☐ I-101 Due Process II, F (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☒ ☐ ☐ I-104 Penalties for Rule Violations I and II follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Wellpath Global Policy and Procedure The health administrator/responsible physician, in Reference 71488: Communicable Disease- cooperation with the facility administrator and the local Pandemic Plan A-09 ☒ ☐ ☐ health officer, shall develop written policies and procedures to address the identification, treatment, Merced County Probation Department control and follow-up management of communicable Juvenile Correctional Complex-COVID 19 diseases. The policies and procedures shall address, Protocol (MCPDJCC-COVID 19 Protocol) but not be limited to: Wellpath Merced County Juvenile Policies (a) Intake health screening procedures; ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.1 Surveillance Wellpath Merced County Juvenile Policies (b) Identification of relevant symptoms; ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.1.2 7327 Merced IGJJCC JH PRO 23-24 Page 70 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.2 Control (c) Referral for medical evaluation; ☒ ☐ ☐ Merced County Probation Department Juvenile Correctional Complex-COVID 19 Protocol (MCPDJCC-COVID 19 Protocol) Wellpath Merced County Juvenile Policies (d) Treatment responsibilities during detention; ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.2.2 through 6.2.25 Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.3 Prevention (e) Coordination with public and private community- ☒ ☐ ☐ based resources for follow-up treatment; Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.5 Discharge Wellpath Merced County Juvenile Policies (f) Applicable reporting requirements; and, ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.4.1 Reporting Wellpath Global Policy and Procedure (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Reference 71488: Communicable Disease- Pandemic Plan A-09 The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency has provided staff, youth, and identified by the local health officer and currently the public with clear guidelines for the recommended public health interventions. ☒ ☐ ☐ protection of the community, youth and staff/agency partners. 7327 Merced IGJJCC JH PRO 23-24 Page 71 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) J-105, GP I The health administrator, in cooperation with the facility ☒ ☐ ☐ administrator, shall develop policy and procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE The youth’s personal clothing, undergarments and G-120 Clothing Issue and Exchange footwear may be substituted for the institutional clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: ☒ ☐ ☐ (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ G-120, GP I (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☐ ☐ G-120 Initial Clothing Distribution (1) Socks and serviceable footwear; ☒ ☐ ☐ G-120, G20.1, I-C and G (2) Outer garments; ☒ ☐ ☐ G-120, G20.1, I-I and K (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; G-120, G20.1, I-L ☒ ☐ ☐ G-120, G20.1, II (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ G-120, G20.1, I-E, F and J 7327 Merced IGJJCC JH PRO 23-24 Page 72 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried ☒ ☐ ☐ G-121, G21.2, IV completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ G-120, GP I 1482 CLOTHING EXCHANGE The facility administrator shall develop and implement G-120, G20.2 Clothing Exchange written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING G-120, G20.3 Infested/Contaminated There shall be written policies and site-specific Clothing procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS There shall be written policies and site-specific G-116, GP I Personal Hygiene procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ G-116, GP I (b) Toothpaste; ☒ ☐ ☐ G-116, GP II (c) Soap; ☒ ☐ ☐ G-116, GP III 7327 Merced IGJJCC JH PRO 23-24 Page 73 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Comb; ☒ ☐ ☐ G-116, GP IV (e) Shaving implements; ☒ ☐ ☐ G-116, GP V (f) Deodorant; ☒ ☐ ☐ G-116, GP VI (g) Lotion; ☒ ☐ ☐ G-116, GP VII (h) Shampoo; and, ☒ ☐ ☐ G-116, GP VIII (i) Post-shower conditioning hair products. ☒ ☐ ☐ G-116, GP IX Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap G-116, G-16.2, VIII provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged G-116, G-16.2, Shaving safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared G-116, GP III and IV among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE There shall be written policies and site specific G-116, GP I Personal Hygiene procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7327 Merced IGJJCC JH PRO 23-24 Page 74 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1487 SHAVING Youth shall have access to a razor daily, unless their G-116, G-16.2 Shaving appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Hair care services shall be available in all juvenile G-116, G-16.3 Hair Care Services facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Clean laundered, suitable bedding and linens, in good G-121 Bedding and Linen repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: ☒ ☐ ☐ (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ G-121 Procedure I-A regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ G-121 Procedure I-A (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ G-121 Procedure I-B (d) One towel; and, ☒ ☐ ☐ G-116, G-16.2, IV (e) One blanket or more, up on request ☒ ☐ ☐ G-121 Procedure I-C 7327 Merced IGJJCC JH PRO 23-24 Page 75 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1501 BEDDING LINEN EXCHANGE The facility administrator shall develop and implement G-121 Bedding and Linen Exchange I and III site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ G-121, 21.2, III 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE E-103 Building/Safety Inspection Reports The facility administrator shall develop and implement G-119 Facility Sanitation, Maintenance, and written policies and site-specific procedures for the Safety maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7327 Merced IGJJCC JH PRO 23-24 Page 76 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ ☒ Dependent or neglected minors who are defined under Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS The agency has a WIC 601 room adjacent to Status Offenders (WIC 601) are held in the facility. Intake and Medical. There was a youth from out of state who was kept in this room while ☒ ☐ ☐ awaiting Interstate Compact proceedings and transportation. There have been no WIC 601 youth detained this cycle. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☒ ☐ submitted to the BSCC. 7327 Merced IGJJCC JH PRO 23-24 Page 77 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers ☐ ☐ ☒ or “Scared Straight” programs) are not allowed in the facility in a manner that allows contact with minors. Violation 7327 Merced IGJJCC JH PRO 23-24 Page 78 of 78 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7328 FACILITY NAME: Iris Garrett Juvenile Justice Correctional Complex (IGJJCC): FACILITY TYPE: JH Secure Youth Treatment Facility (SYTF) PERSON(S) INTERVIEWED: Kalisa Rochester, Chief Probation Officer; Chris Henn, Deputy Chief Probation Officer; Ben Rodriguez, Program Manager; Jennifer Jones, Supervising Juvenile Institutions Officer (SJIO); Martha Cedillos, SJIO; Mary Straughter, SJIO; Vincent Maribal, JIO II; Deanne Aguilar, JIO II; Alex Chavez, JIO II; Saechao Santsio, JIO II; Stephanie Azevedo, Wellpath RN; Webber Socio, Wellpath RN; Shannon High, Program Specialist; Beatrice Ramirez, Program Coordinator; Robert Pierce, Merced County Office of Education (MCOE); Maya Moua, Director, Court Schools, MCOE; Teresa Olivera, Supervisor Wellpath Behavior Health; Jennifer Fialho, Program Manager GEO Group Programming Services; Youth SYTF: Cuahutemoc T, age 17 and Jose B, age 16; Youth BCA: Miranda G, age 13; Youth Detention: Mason B, age 16; Raymond O, age 17; Robert L, age 16. FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 1-4, 2023 ***NOTE: The policies contained in this checklist are overall policies for the IGJJCC*** TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS The following local inspections are for the Iris On an annual basis, or as otherwise required by law, Garret Juvenile Justice Correctional each juvenile facility administrator shall obtain a Complex, including the Juvenile Hall, Bear documented inspection and evaluation from the ☒ ☐ Creek Academy, and the SYTF Programs. ☐ following: (a) county building inspector or person designated by November 2, 2022 the Board of Supervisors to approve building safety; December 2, 2021 (b)fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code Section ☒ September 19, 2022 ☐ ☐ 13146.1(a) and (b); September 15, 2021 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7328 Merced Probation SYTF PRO 23-24 Page 1 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health: • March 28, 2022 • July 30, 2021 Medical/Mental Health: • March 28, 2022 • December 21, 2021 ☒ ☐ ☐ Nutritional Health: • March 28, 2022* • December 22, 2021* *The Nutrition Inspections note continued issues with the Omega 3 and Fatty Acid requirements; however, minimum compliance was attained. (d) county superintendent of schools on the adequacy of educational services and facilities as required in Section ☒ February 27, 2023 ☐ ☐ 1370; February 28, 2022 (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, ☒ October 31, 2022 ☐ ☐ November 5, 2021 21 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or ☒ October 12, 2022 ☐ ☐ Probation Commission as required by Section 240 of the October 21, 2021 Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is determined The elements of this regulation are by receipt of the Chief Probation Officer’s certification addressed in a memorandum completed by letter confirming that all elements of regulation are met. Chief Probation Officer Kalisa Rochester dated January 26, 2023. D-101, General Policy (GP) I (a) Appointment ☒ ☐ ☐ The Deputy Chief Probation Officer, Chris In each juvenile facility there shall be a superintendent, Henn, serves as the Facility Superintendent. director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications D-101, GP III, D Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; 7328 Merced Probation SYTF PRO 23-24 Page 2 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) require a medical evaluation and physical examination including tuberculosis screening test and D-101, GP III, C evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board ☒ D-101, GP III, A ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in D-101, GP I, B ☒ accordance with Section 1031 of the Government ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the D-101, GP III, F facility, shall have such clearance and qualifications as ☒ may be required by law, and their presence at the facility ☐ ☐ shall be subject to the approval and control of the facility manager. 7328 Merced Probation SYTF PRO 23-24 Page 3 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Each juvenile facility shall: D-102, GP I (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The Iris Garrett Juvenile Justice Correctional programming, to provide for safety and security of youth Complex (IGJJCC) has seven Supervising and staff, and meet established standards and Juvenile Institution Officers (SJIO), six JIO regulations; IIIs, and 15 JIO Youth Supervision staff. All are core-trained and have completed PC 832. There are 14 vacancies in the JIO I/II series and four in the JIO III series. We noted the shift patterns include eight, 10, and 12-hour rotations, with sufficient overlap coverage with DPOs for the evening program, only due to extreme overtime for JIO and DPO staff. In the last six months, JIO series staff have worked 4,415 hours of overtime and DPO staff have assisted with ☒ an additional 1,477 hours of overtime. The ☐ ☐ vacancies have created an exhaustive staffing regimen. The facility has continued to utilize a Program Specialist and three Peer Support Specialists to assist youth supervision staff with the programming requirements, allowing youth supervision staff to concentrate on the safety and security operational elements of their day-to-day responsibilities. Additionally, the agency has recently contracted with GEO to provide 12 additional program staff who will assist with monitoring and facilitating programs. The agency expects these new program providers to be fully operational by June 2023. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent D-102 exigent circumstances; The agency meets the required operational ☒ needs of the youth. Although the agency has ☐ ☐ numerous vacancies in the JIO series, the volunteers from the Probation Officer classification as well as JIO overtime, allows for full operational responsibilities. 7328 Merced Probation SYTF PRO 23-24 Page 4 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; D-102, GP II ☒ ☐ ☐ The IGJJCC has seven Supervising Juvenile Institution Officers, one of which is on duty at all times. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has ☒ D-102, GP III completed the Juvenile Corrections Officer Core Course ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ D-102, GP IV ☐ ☐ (f) have sufficient food service personnel relative to the number and security of living units, including staff D-102, GP VIII, F qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ food preparation and servings; conduct related training ☐ ☐ programs for culinary staff; and maintain necessary Food services are provided by Trinity Food records; or, a facility may serve food that meets nutritional via the Merced County Jail. standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, D-102, GP VIII transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be diverted from supervising youth; and, Ancillary staff is not included as youth supervision staff. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ D-102, GP V ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one D-102, GP V, A Juvenile Hall wide-awake youth supervision staff member on duty for each 10 youth in detention; Although the juvenile justice complex has ☒ vacancies in the youth supervision staff ☐ ☐ series (14), all shifts are sufficiently covered. The agency has solicited DPO staff to assist in coverage. It is noted that the program providers provide great relief for staff. 7328 Merced Probation SYTF PRO 23-24 Page 5 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ D-102, GP VI, A youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the D-102, GP VI, B number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ D-102, GP VII the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ D-102, GP VIII ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- ☒ ☐ ☐ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; 7328 Merced Probation SYTF PRO 23-24 Page 6 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☒ arrangements have been made for backup support ☐ ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING D-103, Initial Orientation Procedure II (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ D-103, Initial Orientation Procedure II, A supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; (2) scope of decisions they shall make; ☒ D-103, Initial Orientation Procedure II, B ☐ ☐ (3) the identity of their supervisor; ☒ D-103, Initial Orientation Procedure II, C ☐ ☐ (4) the identity of persons who are responsible to ☒ D-103, Initial Orientation Procedure II, D them; ☐ ☐ 7328 Merced Probation SYTF PRO 23-24 Page 7 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) persons to contact for decisions that are beyond ☒ D-103, Initial Orientation Procedure II, E their responsibility; and ☐ ☐ (6) ethical responsibilities. ☒ D-103, Initial Orientation Procedure II, F ☐ ☐ (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff D-103, Initial Orientation Procedure III member shall receive a minimum of 40 hours of facility- specific orientation, including: D-103, Mandated Training The IGJJCC requires 160 hours of facility- specific training, and 120 hours of shadowing unit operations, exceeding the required 40 hours. The Mandated Training Manual and documentation is specified in the facility manual according to classification. The training is via a Field Training Officer (FTO) who determines the level of progress with an initialed training sheet and daily observation report. Once completed to the FTO’s ☒ ☐ ☐ satisfaction, the documentation is submitted to the facility manager for certification. The curriculum continues to provide standards in a format that allows the new officer to understand the expectations and responsibilities of the job. We reviewed the Standards and Training for Corrections (STC) memorandum from BSCC dated December 23, 2022, and approved on January 6, 2023, indicating the agency is compliant with training requirements. (1) individual and group supervision techniques; ☒ D-103, Initial Orientation Procedure III, A ☐ ☐ 7328 Merced Probation SYTF PRO 23-24 Page 8 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) regulations and policies relating to discipline and D-103, Initial Orientation Procedure III, B rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; D-103, Initial Orientation Procedure III, J (3) basic health, sanitation and safety measures; ☒ D-103, Initial Orientation Procedure III, C ☐ ☐ (4) suicide prevention and response to suicide ☒ D-103, Initial Orientation Procedure III, D attempts ☐ ☐ (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ D-103, Initial Orientation Procedure III, E physical restraints; (6) review of policies and procedures referencing ☒ D-103, Initial Orientation Procedure III, F trauma and trauma-informed approaches; ☐ ☐ (7) procedures to follow in the event of emergencies; ☒ D-103, Initial Orientation Procedure III, G ☐ ☐ (8) routine security measures, including facility ☒ D-103, Initial Orientation Procedure III, H perimeter and grounds; ☐ ☐ (9) crisis intervention and mental health referrals to ☒ D-103, Initial Orientation Procedure III, I mental health services; ☐ ☐ D-103, Initial Orientation Procedure III, J (10) documentation; and ☒ ☐ ☐ (11) fire/life safety training ☒ ☐ ☐ D-103, Initial Orientation Procedure III, L 7328 Merced Probation SYTF PRO 23-24 Page 9 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully D-103, GP IV complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section 6035. ☒ All seven Supervising Juvenile Institution ☐ ☐ Officers (SJIO), six Juvenile Institution Officer IIIs (JIO III), and 15 Juvenile Institution Officers (JIO) are core trained. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training D-103, GP III pursuant to Section 830 et seq. of the Penal Code. ☒ ☐ ☐ All youth supervision staff are core-trained. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there shall D-102, IX be at least one wide awake person on duty at all times H-107 Fire Safety Plan I, A who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. Core staff are trained in Fire and Life Safety. Additionally, the IGJJCC requires an annual two-hour refresher in emergency procedures, ☒ including elements of this regulation. They ☐ ☐ also have staff read the Emergency Procedures in H-118 during their annual evaluation period. We reviewed the STC staff rosters indicating staff has continued to require annual training in Fire and Life Safety. 7328 Merced Probation SYTF PRO 23-24 Page 10 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL All facility administrators shall develop, publish, and D-104 GP, I-IV implement a manual of written policies and procedures that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made The IGJJCC Manual is accessible to available to all employees, reviewed by all employees, employees in both printed copy and and shall be administratively reviewed at a minimum electronic versions. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board The agency is close to completion of their on request. ☒ new Lexipol Manual for Juvenile Facilities, ☐ ☐ The manual shall include: awaiting new or modified regulations in the fall of 2023. Additionally, as there are no current regulations specific to the SYTF population, we are using both JH and BCA operational procedures to ensure youth receive the highest level of services. (a) table of organization, including channels of communications and a description of job classifications; ☒ D-104, Manual Contents I, A ☐ ☐ (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile D-104, Manual Contents I, B Justice/Delinquency Prevention Commission or ☒ Probation Committee, probation staff, school personnel ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ D-104, Manual Contents I, C ☐ ☐ (d) initial orientation and training program for employees; ☒ D-104, Manual Contents I, D ☐ ☐ (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract ☒ D-104, Manual Contents I, E employees, school, mental/behavioral health and ☐ ☐ medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: ☒ D-104, Manual Contents I, F ☐ ☐ 7328 Merced Probation SYTF PRO 23-24 Page 11 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) efficient operation of the juvenile facility; ☒ D-104, Manual Contents I, F-1 ☐ ☐ (2) legal and proper care of youth; ☒ D-104, Manual Contents I, F-2 ☐ ☐ (3) maintenance of individual youth's records; ☒ D-104, Manual Contents I, F-3 ☐ ☐ (4) supply of information to the juvenile court and ☒ D-104, Manual Contents I, F-4 those authorized by the court or by the law; and, ☐ ☐ (5) release of information regarding youth. ☒ D-104, Manual Contents I, F-5 ☐ ☐ D-104, Manual Contents I, G (g) ethical responsibilities; ☒ ☐ ☐ A-102 Code of Ethics (h) trauma-informed approaches; ☒ D-104, Manual Contents I, H ☐ ☐ (i) culturally responsive approaches; ☒ D-104, Manual Contents I, I ☐ ☐ (j) gender responsive approaches; ☒ D-104, Manual Contents I, J ☐ ☐ 7328 Merced Probation SYTF PRO 23-24 Page 12 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access D-104, Manual Contents I, K to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to A-107 discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, The IGJJCC Non-Discrimination policy is sexual orientation, gender identity, gender expression, posted in each living unit. It is also noted that mental or physical disability, or HIV status, including the OYCR Ombudsman posters are posted restrictive housing or classification decisions based solely throughout the facility. on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and weapons ☒ ☐ ☐ D-104, Manual Contents I, L and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; D-104, Manual Contents I, M and, ☒ ☐ ☐ J-112, Medi-Cal Eligibility and Suspension of Benefits (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. D-104, Manual Contents I, N The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN The facility administrator shall consult with the local fire H-107 Fire Safety Plan (FSP) department having jurisdiction over the facility, or with the H-107 FSP I, A-I State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: ☒ ☐ ☐ (a) a fire prevention plan to be included as part of the The IGJJCC manual has a comprehensive manual of policy and procedures; fire safety plan which meets the elements required by regulation. 7328 Merced Probation SYTF PRO 23-24 Page 13 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; H-107 Fire Inspections I and II E-103, GP I Monthly Inspections The IGJJCC staff conduct weekly inspections of the entire facility, including the Court and Intake areas. The comprehensive process includes the area designation and any issues needing attention. The areas noted include ☒ follow-up by the supervisor to ensure repairs ☐ ☐ were completed. The document is then provided to the facility’s Chief Deputy for review. We reviewed the inspection documents and found the agency exceeds regulations for the safety aspect of the facility. We also note the IGJJCC has a full-time assigned Maintenance staff. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); H-107 Fire Inspections II ☒ ☐ ☐ The last Fire Inspection was on September 19, 2022. (d) an evacuation plan; H-101 Emergency Procedures for ☒ Evacuation, GP VII ☐ ☐ H-107 Fire and Evacuation Drills I-IV (e) documented fire drills not less than quarterly; H-107 Fire and Evacuation Drills I-IV Fire drills include evacuation of the facility to a designated location, depending on the type ☒ of drill. Two SJIO’s are assigned to complete ☐ ☐ drills each month, either together or on different days. There have been one to three drills per month since our last inspection in April 2022, except for February 2023 due to a COVID outbreak in the facility. 7328 Merced Probation SYTF PRO 23-24 Page 14 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a written plan for the emergency housing of youth in the case of fire; and, H-101 Emergency Housing Plan I, A-C ☒ Emergency housing is coordinated with the ☐ ☐ Merced County Sheriff’s Department and bordering county juvenile facilities, depending on the reason for evacuation. (g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ H-117 Fire Suppression Pre-Plan ☐ ☐ 1326 SECURITY REVIEW Each facility administrator shall develop policies and F-101 Key Control procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall F-102 Security Issues include internal and external security, including, but not F-103 Security Electronics limited to, key control, equipment, and staff training. H-118 Review of Emergency Procedures ☒ ☐ ☐ A Security Review memo was completed by Deputy Chief Probation Officer Lisa Maples on January 26, 2023, documenting compliance with this regulation. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific H-101 Emergency Procedures for Evacuation policies and procedures for emergencies that shall include, but not be limited to: H-102 Emergency Procedures and Communication Codes (No Evacuations) ☒ ☐ ☐ An Emergency Procedures Review memo was completed by Deputy Chief Probation Officer Lisa Maples on January 26, 2023, documenting compliance with this regulation. H-102 Emergency Procedures and Communication Codes (No Evacuations) (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ H-102, I, A-I Escape Attempts, Hostages, Fights, Riots, and Other Disturbances 7328 Merced Probation SYTF PRO 23-24 Page 15 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS H-102 I-VII Emergency Procedures and Communication Codes (No Evacuations) (b) civil disturbance, active shooter and terrorist ☒ attack; ☐ ☐ Armed person or Terrorist Threat within the Facility or Grounds H-101 I Specific Evacuations Issues, Fire H-101 II Earthquake (c) fire and natural disasters; ☒ H-101 III Flood ☐ ☐ H-101 IV Bomb Threat H-101 V Toxic Spills H-107 Fire Inspections I, A-F H-111 Emergency Equipment Failure (d) periodic testing of emergency equipment; ☒ ☐ ☐ It is noted that while on site there was a power failure and within two minutes emergency generators were operational. (e) emergency evacuation of the facility; and ☒ H-101 Emergency Procedures for Evacuation ☐ ☐ H-118 Review of Emergency Procedures (f) a program to provide all youth supervision staff ☒ All IGJJCC staff are required to review with an annual review of emergency procedures. ☐ ☐ emergency procedures and attend a two- hour STC-certified class in Fire and Life Safety each year. 7328 Merced Probation SYTF PRO 23-24 Page 16 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS The facility administrator shall develop and implement G-118 GP I-III policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, G-118 Room Check Procedure I-VI at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in holding cells or confined to their bed in a dormitory. We reviewed safety check log audits from Supervision is not replaced, but may be supplemented May 2022 to April 2023; and found most by, an audio/visual electronic surveillance system checks are between six and thirteen minutes. designed to detect overt, aggressive or assaultive The IGJJCC SJIOs document late checks behavior and to summon aid in emergencies. All safety ☒ and conduct a camera audit to determine the checks shall be documented with the actual time the ☐ ☐ reason for the late check, which is rare. check is completed. The agency’s physical plant allows for checks to be accomplished while still providing supervision audibly and visually. JIO staff provide notations of youth locations and any occupied room notations as to the reason a youth is in their room. 7328 Merced Probation SYTF PRO 23-24 Page 17 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN The facility administrator, in collaboration with the G-109 Suicide Identification Program healthcare and behavioral/mental health administrators, shall plan and implement written policies and Y-G-05 Wellpath Suicide Prevention Program procedures which delineate a Suicide Prevention Plan. The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses The IGJJCC had two youths involved in shall be respectful and in the least invasive manner documented suicide behaviors resulting in I-1 consistent with the level of suicide risk. The plan shall (Safety Room) placement since the last include the following elements: inspection. The first youth had multiple incidents of self- harm behaviors resulting in trips to the hospital with almost daily follow-ups by numerous agency partners. Documentation revealed DSS was slow in placement, with both Probation and Mental Health staff very critical of their inaction. Our follow-up of this youth revealed he was finally placed in March 2023, after the original request in August 2022. ☒ The second incident involved a youth ☐ ☐ involved in superficial self-harm and statements resulting in the movement to Intake and contact with on-call Wellpath Behavior Health (BH). In the time it took for their response, the SJIO and JIO staff had calmed the youth and subsequently placed the youth in the I-4 holding cell when they observed the BH staff arrive. The BH staff went into the room and in a very short period, ‘assessed’ the youth, advising a safety cell placement and smock dressing was appropriate. The incident was evaluated and discussed amongst Wellpath and Probation Administration with disagreement regarding the response. We provided technical assistance indicating both incidents were high risk, and the end result required more intense communication among all partners in evaluating the youth’s needs and what the agency can do to mitigate the need for safety room protocols. 7328 Merced Probation SYTF PRO 23-24 Page 18 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training G-109 Admission Procedures V, A-N and the Juvenile Corrections Officer Core Course. ☒ ☐ ☐ All youth supervision staff complete Suicide Prevention Training annually. (b) Screening, Identification Assessment and Precautionary Protocols G-109 Screening Identification Assessment (1) All youth shall be screened for risk of suicide at intake and as needed during detention. ☒ ☐ ☐ The IGJJCC utilizes the MAYSI-2 Instrument to assess the risk of suicide for youth at admission. (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk ☒ ☐ ☐ G-109 Admission Procedures V, A of suicide. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall G-109 Admission Procedures IV, A be referred to behavioral/mental health staff for a suicide risk assessment. ☒ ☐ ☐ G-109 Screening Identification Assessment II, A-C (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ G-109 Suicide Intervention Procedures I-VIII behavioral/mental health assessment. ☐ ☐ (c) Referral process to behavioral/mental health staff for assessment and/or services. G-109 Admission Procedures IV, A. V, and K ☒ ☐ ☐ G-109 Screening Identification Assessment II, B (d) Procedures for monitoring of youth identified at risk for suicide. ☒ G-109 Suicide Intervention Procedures I-VIII ☐ ☐ (e) Safety Interventions (1) Procedures to address intervention protocols for ☒ G-109 Suicide Intervention Procedures I-VIII ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: 7328 Merced Probation SYTF PRO 23-24 Page 19 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) Housing consideration G-109 II, B Suicide Intervention Procedures ☒ (sleeping room) ☐ ☐ G-109 II, C (Safety Room) (B) Treatment strategies including trauma- informed approaches ☒ G-109 Suicide Intervention Procedures II ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal G-109 I-VIII Suicide Intervention Procedures behaviors. ☒ ☐ ☐ G-109 I, A-E Suicide Intervention Procedures (f) Communication (1) The intake process shall include communication with the arresting officer and family guardians ☒ G-109 Admission Procedures I and II ☐ ☐ regarding the youth’s past or present suicidal G-109 Communication I-VII ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for suicide with youth ☒ G-109 Communication I supervision, healthcare, and behavioral/mental ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts (1) Process for administrative review of the ☒ G-109 Debriefing ☐ ☐ circumstances and responses proceeding, during G-109 Administrative Review and after the critical incident. (2) Process for a debriefing event with affected ☒ G-109 Debriefing I staff. ☐ ☐ (3) Process for a debriefing event with affected youth. ☒ G-109 Debriefing I ☐ ☐ 7328 Merced Probation SYTF PRO 23-24 Page 20 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Documentation (1) Documentation processes shall be developed to G-109 E Suicide Attempt Procedure ensure compliance with this regulation G-109 II, G and H Suicide Intervention ☒ ☐ ☐ Procedures G-109 IV Admission Procedures Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services G-109 GP I and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ youth or security of the facility. Any deprivation of ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ E-102 Reporting of Legal Actions I ☐ ☐ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED H-108 Death of a Youth (1) Death of a Youth. H-108 Death of a Youth GP III (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental ☒ health director, shall develop written policies and ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written policies H-108 Death of a Youth Procedure IV, B and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ H-108 Death of a Youth Procedure IV, A ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. 7328 Merced Probation SYTF PRO 23-24 Page 21 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 In the case of a death at the IGJJCC, BSCC calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ staff would inspect and evaluate the incident ☐ ☐ relative to the regulation. the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with H-103 GP IV Medical Emergencies the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ Merced County IGJJCC reports required ☐ ☐ days after the end of each reporting period, in a format population and profile detention statistics to to be provided by the Board. BSCC. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) When the number of youth detained in a living unit of a E-401 Facility Capacity juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7328 Merced Probation SYTF PRO 23-24 Page 22 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES The facility administrator shall develop and implement G-103 GP I Admission written policies and procedures for admittance of youth that emphasize respectful and humane engagement with youth, and reflect that the admission process may The IGJJCC conducts many assessments be traumatic to youth who may have already and screenings when youth are admitted, experienced trauma. Policies shall be trauma-informed, including the Intake screening form, which culturally relevant, and responsive to the language and identifies medical and mental health literacy needs of youth. In addition to the requirements information; the MAYSI, which focuses on of Sections 1324 and 1430 of these regulations: community risk factors (Drug and Alcohol use, anger, depression, and medical criteria) and suicidal behaviors; the DRAI, a detention risk assessment; the SOGIE, which focuses on trauma and sexual victimization or behaviors; and the Victim Vulnerability Assessment. Depending on the response to the screening and/or assessment, youth are ☒ placed on special watches and referred to ☐ ☐ Behavior Health. IGJJCC intake staff are trained to engage with youth during the admission process, understanding it is a traumatic experience for all youth. IGJJCC staff use the assessments to determine classification and be responsive to PREA reporting requirements. We reviewed numerous intake documents since the date of the last inspection and the process remains consistent with policy and exceeds regulations relating to intake responsibilities. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of ☒ G-103 GP IV admittance in accordance with the provisions of ☐ ☐ Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ G-103 GP IX ☐ ☐ (3) Documented secure storage of personal ☒ G-103 GP III belongings; ☐ ☐ 7328 Merced Probation SYTF PRO 23-24 Page 23 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Offer of food upon arrival; ☒ G-115 GP VII ☐ ☐ (5) Screening for physical and behavioral health ☒ G-103 GP V and safety issues, intellectual or developmental ☐ ☐ disabilities; (6) Screening for physical and developmental G-103 GP VI disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; ☒ ☐ ☐ The IGJJCC medical staff screen upon admission as they now have 24/7 medical coverage. (7) Contact with Regional Center for the G-103 GP VI Developmentally Disabled for youth that are suspected of or identified as having a developmental disability, pursuant to Section 1413; and, ☒ ☐ ☐ The IGJJCC medical staff screens youth and will refer them to the Regional Center if suspected or identified as being Developmentally Disabled. (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ G-103 GP VII (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive G-101 Youth Eligible for Admission environment. G-102 Youth Ineligible for Admission G-103 Admission Procedures VI, DRAI ☒ ☐ ☐ The Detention Risk Assessment Instrument assists staff in determining if the youth needs to remain in secure detention. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that G-103 GP X (BCA) advise the youth of the estimated length of stay, inform ☒ them of program guidelines and provide written ☐ ☐ I-104 Program Structure III, A-D screening criteria for inclusion and exclusion from the program. 7328 Merced Probation SYTF PRO 23-24 Page 24 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length Youth are advised of the court process at of his/her stay. admission, with follow-up discussions after ☒ ☐ ☐ each court hearing regarding their continued detention. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE G-103 VII The facility administrator shall develop and implement G-103 Admission Procedures IX, B-6, A written policies and procedures to reduce the risk of (Maysi-2) sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of G-103 Admission Procedures IX, B-6, B admission based on the following information: (Victim Vulnerability Assessment-VVA) E-109 PREA Policy Both tools administered at Intake assist in determining prior sexual abuse. A VVA is completed on each youth entering the facility to access the youth’s likelihood of ☒ victimization or victimizing behaviors. The ☐ ☐ department is also involved in the county CSEC program to assist youth who have been sexually exploited. The IGJJCC has a comprehensive PREA Policy and includes definitions and procedures to address this regulation. We reviewed the completed screening tools and found substantial compliance and operations success to assist with classification options. (a) Prior sexual victimization or abusiveness; ☒ G-103 Admission Procedures IX, B-6, B-1 ☐ ☐ (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, ☒ G-103 Admission Procedures IX, B-6, B-2 queer or intersex, and whether the youth may, therefore, ☐ ☐ be vulnerable to sexual abuse; 7328 Merced Probation SYTF PRO 23-24 Page 25 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Current charges and offense history; ☒ G-103 Admission Procedures IX, B-6, B-3 ☐ ☐ (d) Age; ☒ G-103 Admission Procedures IX, B-6, B-4 ☐ ☐ (e) Level of emotional and cognitive development; ☒ G-103 Admission Procedures IX, B-6, B-5 ☐ ☐ (f) Physical size and stature; ☒ G-103 Admission Procedures IX, B-6, B-6 ☐ ☐ (g) Mental illness or mental disabilities; ☒ G-103 Admission Procedures IX, B-6, B-7 ☐ ☐ (h) Intellectual or developmental disabilities; ☒ G-103 Admission Procedures IX, B-6, B-8 ☐ ☐ (i) Physical disabilities; ☒ G-103 Admission Procedures IX, B-6, B-9 ☐ ☐ (j) The youth’s perception of vulnerability; and, ☒ G-103 Admission Procedures IX, B-6, B-10 ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ G-103 Admission Procedures IX, B-6, B-11 supervision, additional safety precautions, or separation ☐ ☐ from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance G-103 Admission Procedures IX, B-7 process, medical and behavioral health screenings; ☒ during classification assessments; and by reviewing ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7328 Merced Probation SYTF PRO 23-24 Page 26 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall implement appropriate controls on the dissemination of information within the G-103 Admission Procedures IX, B-7 facility relative to responses received pursuant to this ☒ assessment in order to ensure that sensitive information ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES The facility administrator shall develop and implement G-105 Release written policies and procedures for release of youth from custody which provide for: The agency has monthly Multi-Disciplinary Team (MDT) meetings, more frequently if necessary, which include release and re- entry planning. Youth exiting BCA or SYTF will have a CMT meeting to provide specific expectations, guidelines, and service ☒ ☐ ☐ referrals to ensure a positive reintegration into the community upon release. We reviewed the Release Checklist which identifies all required elements in regulation. The systematic approach to release from detention or commitment is processed by staff and reviewed. (a) verification of identity/release papers; ☒ G-105 GP I ☐ ☐ (b) return of personal clothing and valuables; ☒ G-105 GP II ☐ ☐ (c) notification to the youth's parents or guardian; ☒ G-105 GP III ☐ ☐ (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ G-105 GP IV regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ G-105 GP V ☐ ☐ 7328 Merced Probation SYTF PRO 23-24 Page 27 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) notification of facility mental health personnel. ☒ G-105 GP VI ☐ ☐ The facility administrator shall develop and implement policies and procedures for post-disposition youth to G-105 Release Procedures II, F-6 coordinate the provision of transitional and reentry ☒ services including, but not limited to, medical and ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of youth G-105 Release Procedures III from custody. ☒ ☐ ☐ Youth are not furloughed from JH, however, the administration is considering a system for SYTF and BCA youth. 1352 CLASSIFICATION The facility administrator shall develop and implement G-107 Classification written policies and procedures on classification of youth ☒ for the purpose of determining housing placement in the ☐ ☐ facility. Such procedures shall: 7328 Merced Probation SYTF PRO 23-24 Page 28 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the G-107 GP I and VI appropriate, least restrictive housing and program settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; The IGJJCC has a Custody Classification Assessment tool to assist in the appropriate placement of youth, considering the safety and/or security of the facility. The tool delineates codes to ensure youth are appropriately supervised based on known triggers or behaviors. Considerations include family dynamics, gang involvement, ☒ ☐ ☐ facility behaviors, education, and special management considerations. The form prompts a supervisor-level authorization and placement. We reviewed classification tool documentation and found the IGJJCC utilizes consistent processes to identify criteria for appropriate safety, security, and placement of youth in the facility. (b) consider facility populations and physical design of the facility; ☒ G-107 GP I ☐ ☐ (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall G-107 GP II include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the The facility has four occupied units, two (C youth; ☒ ☐ ☐ and D) for detention, and two (A and B) for SYTF and BCA youth. Youth are classified based on a myriad of criteria, each intended to be the least restrictive while meeting their needs. 7328 Merced Probation SYTF PRO 23-24 Page 29 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the G-107 GP III youth's behavior while in custody; and, ☒ Classification reviews occur monthly, at the ☐ ☐ request of youth, or when new information is received which impacts their classification status. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single G-107 GP IV occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ The IGJJCC Non-Discrimination policy is ☐ ☐ or physical disability, or HIV status. This section does posted in the living units and in the youth not prohibit staff from placing youth in a single handbook. occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or ☒ G-107 GP V status as an indicator of likelihood of being sexually ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies G-123 Lesbian, Gay, Transgender, Queer + and procedures ensuring respectful and equitable Youth treatment of transgender and intersex youth. The policies shall provide that: ☒ ☐ ☐ This policy addresses all forms of gender identity and orientation. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s G-123 Name and Language II preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise compromise facility operations as determined by the ☒ The Transgender/Intersex Preference Form facility manager or designee, and shall document any ☐ ☐ provides for youth to indicate name, pronoun, decision made on this basis. housing, and search preferences. The youths sign the document and are required to read Policy G-123. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ G-123 Classification I, F identity and shall provide youth with the institution’s ☐ ☐ clothing and undergarments consistent with their gender identity. 7328 Merced Probation SYTF PRO 23-24 Page 30 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their G-123 Classification I safety and well-being. Staff may not automatically house youth according to their external anatomy and shall ☒ G-107 GP VI, VII, VIII document the reasons for any decision to house youth ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ G-123 Medical and Mental Health Care I behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, G-123 Classification I, H facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s F-106, GP VI anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of F-108 Provisions for Transgender/Intersex the staff member who conducts any search of the youth. ☒ ☐ ☐ Searches G-123 Searches I and II 1353 ORIENTATION The facility administrator shall develop and implement G-103 Admission Procedures IX, A written policies and procedures to orient a youth prior to Orientation placement in a living area. Both written and verbal information shall be provided and supplemented with video orientation if feasible. Provision shall be made to The facility provides a verbal and written provide accessible orientation information to all detained orientation while in booking, and the youth including those with disabilities, limited literacy, or Orientation Pamphlet stays with the youth English language learners. Orientation shall include during their stay. The information includes all information that addresses: elements of regulation and there is signage ☒ throughout the facility reminding youth of ☐ ☐ rules, sanctions, and expectations. The youth are required to sign an acknowledgment of the Orientation Pamphlet, which emphasizes facility rules and the PREA policy as it relates to zero tolerance for any sexual abuse, assault, or harassment. 7328 Merced Probation SYTF PRO 23-24 Page 31 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) facility rules including contraband and searches and disciplinary procedures; ☒ G-103 Admission Procedures IX, B-1 and 2 ☐ ☐ (b) facility’s system of positive behavior interventions and supports, including behavior expectations, incentives that youth will receive for complying with ☒ G-103 Admission Procedures IX, B-3 ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual G-103 Admission Procedures IX, B-18 harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; ☒ ☐ ☐ All youth are required to watch the department’s PREA video. (d) identification of key staff and their roles; ☒ G-103 Admission Procedures IX, B-20 ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free ☒ G-103 Admission Procedures IX, B-4 of retaliation for reporting a grievance, and the name of ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the ☒ G-103 Admission Procedures IX, B-5 court process; ☐ ☐ (g) access to routine and emergency health and mental ☒ G-103 Admission Procedures IX, B-6 health care; ☐ ☐ (h) access to education, religious services, and G-103 Admission Procedures IX, B-15 and ☒ recreational activities; ☐ ☐ 21 (i) housing assignments; ☒ G-103 Admission Procedures IX, B-8 ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ G-103 Admission Procedures IX, B-13 ☐ ☐ 7328 Merced Probation SYTF PRO 23-24 Page 32 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) rules and access to correspondence, visits and telephone use; G-103 Admission Procedures IX, B-10 and ☒ ☐ ☐ 11 (l) availability of reading materials, programming, and other activities; G-103 Admission Procedures IX, B-12 and ☒ ☐ ☐ 17 (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; G-103 Admission Procedures IX, B-19 ☒ The Orientation Pamphlet provides ☐ ☐ guidelines that the facility has in place which could result in the use of force or restraint. It is a summary of the policy. (n) immigration legal services; ☒ G-103 Admission Procedures IX, B-16 ☐ ☐ (o) emergencies including evacuation procedures; ☒ G-103 Admission Procedures IX, B-14 ☐ ☐ (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by A-107 Non- Discrimination Policy other youth and staff; ☒ ☐ ☐ The NDP is articulated in the Orientation Pamphlet. (q) availability of services and programs in a language other than English if appropriate; ☒ G-103 Admission Procedures IX, B-23 ☐ ☐ (r) the process for requesting different housing, education, programming and work assignments; ☒ G-103 Admission Procedures IX, B-21 ☐ ☐ 7328 Merced Probation SYTF PRO 23-24 Page 33 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ A copy of the Orientation Pamphlet, detailing ☐ ☐ information on the youth’s stay, is mailed to questions and provides contact information for the the parent when a youth is detained. facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ G-103 Admission Procedures IX, B-22 ☐ ☐ 1354 SEPARATION ☒ The facility administrator shall develop and implement ☐ ☐ G-124 Separation written policies and procedures that address: 7328 Merced Probation SYTF PRO 23-24 Page 34 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, G-124 GP I, A Voluntary Separation (Self assaultive behavior, disciplinary consequences and Separation) protective custody. G-124 GP I, B Involuntary Separation (Medical, Mental Health, or Administrative Separation AS) A youth can self-separate from his/her assigned unit based on application. Self- separation is not confinement but rather a youth’s choice to not participate in activities. Involuntary separation can be for medical reasons, mental health requests, or administrative purposes. In terms of Administrative Separation (AS) (discipline or behavior), the youth must meet certain ☒ milestones of behavior to return to regular ☐ ☐ programming. The youth’s behavior is evaluated each shift by a SJIO and every effort is made to meet the established goals of reintegration. We reviewed numerous incidents of Self and Administrative Separation from May 2022 to April 2023. There were 103 Administrative Separations and 17 Self Separations during this 11-month period. We found the timeline for Administrative Separation similar to Room Confinement (RC) and provided technical assistance to implement a distinguished and structured process for AS involving the youth’s reintegration out of their room. (b) consideration of positive youth development and trauma-informed care. ☒ G-124 GP I ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ G-124 GP I necessary to accomplish the objective of separation. 7328 Merced Probation SYTF PRO 23-24 Page 35 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. I-101 Discipline Process ☒ ☐ ☐ I 103 Behavior Management System (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and ☒ G-108 Institutions Code Section 208.3 and Section 1354.5 of ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains G-124, Procedure II-B necessary. ☒ Youth can self-separate, for short or long ☐ ☐ periods of time. A separation log is initiated and requires administrative notice, follow-up, and at minimum, a daily review. 7328 Merced Probation SYTF PRO 23-24 Page 36 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and G-108 Room Confinement implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement We reviewed Room Confinement (RC) shall be accomplished in accordance with the following processes and accompanying guidelines: documentation. There have been 20 incidents of RC from May 2022 to April 2023. Our documentation review included packets with a Room Confinement Checklist identifying the staff responsibilities for the process, the incident report, and a safety check log. Of the incidents we reviewed, most incidents were less than an hour. The policy requires youth to be moved to intake for RC placement, which allows normal ☒ programming in the units to continue. ☐ ☐ We discussed the differences between RC incidents and those involving Administrative Separation. The circumstances of the incidents are similar, with youth reintegrating into different forms of programming. We provided technical assistance to refer to all safety and security behaviors as RC and consider reintegration into an Administrative Separation status. The documentation for both is clear and compliant with Title 15. IGJJCC staff have incorporated all elements of RC, utilizing the tool as a last resort and re-integrating youth as soon as possible. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ G-108 GP II ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ ☐ ☐ G-108 GP III retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☒ ☐ ☐ G-108 GP IV of the youth. 7328 Merced Probation SYTF PRO 23-24 Page 37 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ G-108 GP confinement for a period of four hours, staff shall do one ☐ ☐ or more of the following: (1) Return the youth to general population. ☒ G-108 Continuation of RC I ☐ ☐ (2) Consult with mental health or medical staff. ☒ G-108 Continuation of RC I, A ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ G-108 Continuation of RC I, B the youth to general population. ☐ ☐ (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ G-108 Continuation of RC ☐ ☐ (A) Document the reasons for room confinement and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ G-108 Continuation of RC I, C ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ G-108 Continuation of RC I, B integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ G-108 Continuation of RC I, D every four hours thereafter. ☐ ☐ (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth ☒ G-108 GP I in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in ☒ court holding facilities or adult facilities. ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. 7328 Merced Probation SYTF PRO 23-24 Page 38 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) This section does not apply during an extraordinary emergency circumstance that requires G-108 Procedures C a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and G-108 Procedures B protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN The facility administrator shall develop and implement ☒ J-110 Institutional Assessment and Plan ☐ ☐ written policies and procedures for assessment and case planning. 7328 Merced Probation SYTF PRO 23-24 Page 39 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot (a) Assessment: The assessment is based on information collected J-110 GP I during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance abuse history, educational, vocational, The agency uses the Positive Achievement counseling, behavioral health, consideration of known Change Tool (PACT) Assessment for youth, history of trauma, and family strengths and needs. with the assigned Probation Officer completing the initial assessment. Once the youth’s criminogenic needs are evaluated, IGJJCC staff work on the (ongoing) Institution Case Plan, which is reviewed every 30 days to ensure goals and objectives are maintained and/or modified. Within 30 days of a youth’s scheduled release, a Child and Family Team (CFT) Plan is created to establish re-entry and transition goals. SYTF youth also receive an Individual Service Plan prior to their six-month required Court Review of their SYTF commitment. This plan is extensive and includes all aspects of their behavior, achievements, and involvement while in custody. We reviewed the three current SYTF committed youths’ ISP and found them detailed and ☒ comprehensive. ☐ ☐ We also reviewed numerous initial, ongoing, and CFT plans, which address the goals established, intervention implemented, and timelines for completion through a myriad of programs. The IGJJCC Peer Support Specialists, Program Specialists, GEO monitors, and Wellpath Behavioral Health engage regularly with youth to ensure identified needs are met with comparable services and programming. The many opportunities for youth to progress with personal, family, educational, and employment options is an amazing positive benefit for the youth in Merced. We found the documentation supported the plan and outcomes. The Plan has a narrative and check box formats that are independently driven and provide a comprehensive response. The Action Plan identifies more independent narratives with steps to achieve the goals identified. 7328 Merced Probation SYTF PRO 23-24 Page 40 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Institutional Case Plan: (1) A case plan shall be developed for each youth ☒ J-110 GP II held for at least 30 days or more and created within ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: ☒ J-110 Institutional Case Plans ☐ ☐ (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ J-110 Institutional Case Plans I ☐ ☐ (B) a plan for meeting the objectives that includes a description of program resources needed and ☒ J-110 Institutional Case Plans I individuals responsible for assuring that the plan ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and J-110 Institutional Case Plans I discussion of the plan with the youth; ☒ ☐ ☐ The staff review, modify and update the Institutional Case Plan every 30 days. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for J-110 Institutional Case Plans II post dispositional youth in accordance with Section 1351; and, Within 30 days of release, the CFT (Child ☒ and Family Team) will meet to target ☐ ☐ transition and re-entry services for a youth exiting the facility. The team consists of facility staff, school staff, Behavioral Health staff, a Supervising Deputy Probation Officer, and family member(s) or supportive adult(s). (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ J-110 GP III ☐ ☐ and Regional Center for the Developmentally Disabled. 7328 Merced Probation SYTF PRO 23-24 Page 41 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1356 COUNSELING AND CASEWORK SERVICES The facility administrator shall develop and implement J-109 Counseling and Casework Services written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: The agency case management system from Tyler has a Detention Activity Tree component which allows facility staff, field DPOs, and agency partners to document pertinent information in real-time. If a youth requests assistance in contacting an ☒ attorney/parent/supportive adult or when ☐ ☐ staff/partners provide counsel with any issues or facilitate assistance while detained, the system generates a documented notation of the contact. We reviewed numerous documented activity tree entries and found them responsive to the youths’ needs and behaviors. (a) youth will receive assistance with needs or concerns that may arise; ☒ J-109 GP II, A ☐ ☐ (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ J-109 GP II, B probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ J-109 GP II, C ☐ ☐ 7328 Merced Probation SYTF PRO 23-24 Page 42 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the H-112 Use of Force (UF) responsible physician, shall develop and implement written policies and procedures for the use of force, which may include chemical agents. Force shall never The agency provided use of force incidents be applied as punishment, discipline, retaliation or for review, including youth-on-youth fights, treatment. riot behavior, threatening behavior toward staff, and self-harm behavior. Of the total 83 (a) At a minimum, each facility shall develop policies and incidents this cycle, 118 uses of OC spray procedures which: and 72 uses of physical force, eleven of the incidents occurred in the Juvenile Hall or BCA programs with SYTF youth. As demonstrated by the data, most incidents involved multiple youths. There were two incidents of staff using restraints post- incident, as an escort to the youth’s room or intake. The incident reports were timely, informative, and within policy. Staff responses and actions appeared appropriate based on the ☒ ☐ ☐ comprehensive documentation submitted. The IGJJCC meets monthly via an “Inquiry Board” to audit/review all UF incidents, including the incident report and camera review. The findings made by administrators post review are that the staff acted lawfully, appropriately within policy, immediately in response to the identified threat, and/or if the force was necessary. The review also identifies if the staff were appropriately trained to respond, objective and reasonable in their response, whether the staff precipitated the incident, and that the staff reacted professionally. Use of force incidents is down from the recorded incidents last cycle of 103 (223 youth), 116 in 2019, and 200 in 2018. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 ☒ H-112 Use of Force Defined to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. 7328 Merced Probation SYTF PRO 23-24 Page 43 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) outline the force options available to staff including both physical and non-physical options and define H-112 Defense Options Defined when those force options are appropriate. ☒ The IGJJCC continuum includes Officer ☐ ☐ Presence, Counseling, Verbal Commands, Empty Hand Controls, Defensive Tactics, and OC Spray. (3) describe force options or techniques that are expressly prohibited by the facility. ☒ H-112 Prohibited Techniques ☐ ☐ (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ ☐ ☐ H-112 GP I, I action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting H-112 Documentation of Use of Force I and reporting the use of force, including reporting requirements of management and line staff and H-112 Incident Reports I, A-I procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. H-112 Administrative Review of Use of Force ☒ ☐ ☐ I, A-H (7) define the role, notification, and follow-up procedures required after use of force incidents for H-112 Medical Referral or Treatment I, A-B medical, mental health staff and parents or legal guardians. ☒ H-112 Mental Health Referral or Treatment I ☐ ☐ H-112 Notification I (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) H-112 GP II and Welfare and Institutions Code Section 222. ☒ ☐ ☐ H-116 Procedure III Pregnant Youth 7328 Merced Probation SYTF PRO 23-24 Page 44 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: H-112 Defense Options VI OC Spray (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and H-112 Training Requirements for Physical the approved method of deployment for those and OC Spray Force Interventions I and II chemical agents. ☒ ☐ ☐ There were 118 youths impacted by 83 incidents of OC use from May 2022 to April 2023, 11 of which involved SYTF youth. Our review of incidents revealed the IGJJCC staff exhausts efforts to de-escalate incidents before the use of OC Spray. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the ☒ H-112 Defense Options VI OC Spray safety of others and only when de-escalation efforts ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. H-112 Training Requirements for Physical This shall include that youth who have been exposed ☒ ☐ ☐ and OC Spray Force Interventions VIII to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents H-112 Documentation of Use of Force I involving chemical agents for medical, mental health staff and parents or legal guardians. H-112 Incident Reports I, A-I H-112 Administrative Review of Use of Force ☒ I, A-H ☐ ☐ H-112 Medical Referral or Treatment I, A-B H-112 Mental Health Referral or Treatment I H-112 Notification I (5) provide for the documentation of each incident of use of chemical agents, including the reasons for H-112 Documentation of Use of Force I which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training ☒ H-112 Training Requirements for Physical in use of force and chemical agents when appropriate ☐ ☐ and OC Spray Force Interventions VIII that address: 7328 Merced Probation SYTF PRO 23-24 Page 45 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) known medical and behavioral health conditions that would contraindicate certain types of force; ☒ H-112 GP II ☐ ☐ (2) acceptable chemical agents and the methods of application. H-112 Training Requirements for Physical ☒ ☐ ☐ and OC Spray Force Interventions V, VI, VII (3) signs or symptoms that should result in immediate referral to medical or behavioral health. H-112 Training Requirements for Physical and OC Spray Force Interventions VIII ☒ ☐ ☐ H-112 Medical Referral or Treatment I, A-B H-112 Mental Health Referral or Treatment I (4) instruction on the Constitutional Limitations of Use of Force. ☒ H-112 Grievances on the Use of Force ☐ ☐ (5) physical training force options that may require the use of perishable skills. H-112 Training Requirements for Physical and OC Spray Force Interventions III H-112 Training Requirements for Physical and OC Spray Force Interventions IV ☒ ☐ ☐ Staff at the IGJJCC are required to complete three annual trainings on the use of force, including OC Spray. (6) timelines the facility uses to define regular training. The IGJJCC requires staff to complete significant training prior to being authorized to ☒ ☐ ☐ carry OC Spray with a minimum of three updated trainings annually. 7328 Merced Probation SYTF PRO 23-24 Page 46 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the F-107 GP I Use of Restraint Devices within responsible physician and mental health director, shall the Facility develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize a youth's There has been one incident involving extremities and/or prevent the youth from being restraints as defined by this regulation, which ambulatory. includes the use of the WRAP device for a JH pre-disposition youth. ☒ ☐ ☐ The incident involved the youth’s intent at self-harm, subsequently, staff determined to place the youth in the WRAP. We noted the Program Manager responded to the facility, as did Wellpath Behavior Health Services, resulting in de-escalation and WRAP removal within an hour of placement. Physical restraints may be used only for those youth who present an immediate danger to themselves or F-107 GP II others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ F-107 WRAP GP I, B self-inflicted physical harm. Physical restraints should ☐ ☐ be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of F-107 GP II restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ F-107 WRAP GP I, F of hands and feet together behind the back (hogtying) is ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used F-104 Movement of Youth within the Facility to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed ☒ ☐ ☐ F-107 GP I Use of Restraint Devices within by Section 1358.5, Use of Restraint Devices for the Facility Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager F-107 Use of Restraint Devices for may delegate authority to place a youth in restraints to a ☒ Prolonged Periods I, A physician. Reasons for continued retention in restraints ☐ ☐ shall be reviewed and documented at a minimum of every F-107 WRAP GP I, C hour. 7328 Merced Probation SYTF PRO 23-24 Page 47 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no H-107 WRAP Procedure III and IV (no later than two hours from the time of placement. The medical staff on duty) youth shall be medically cleared for continued retention at least every three hours thereafter. ☒ ☐ ☐ Medical staff must be on site and policy requires a review every 30 minutes. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the H-107 WRAP Procedure III and V time of placement, to assess the need for mental health treatment. ☒ ☐ ☐ This policy details staff responsibilities when no behavior health staff are on duty. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and H-107 WRAP Precaution IV to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff H-107 WRAP Procedure VI interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. ☒ H-107 WRAP Documentation ☐ ☐ The IGJJCC policy requires 1:1 Supervision with 5-minute documented observations. In addition to the requirements above, policies and procedures shall address: ☒ ☐ ☐ H-107 WRAP Documentation I, A (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. F-107 Use of Restraint Devices within the ☒ ☐ ☐ Facility V, A-G (c) acceptable restraint devices. F-107 GP I ☒ ☐ ☐ The IGJJCC has identified metal handcuffs, leg shackles, plastic cuffs, cloth restraints, and the WRAP. 7328 Merced Probation SYTF PRO 23-24 Page 48 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ H-107 WRAP Precautions I-VI (e) availability of cardiopulmonary resuscitation equipment. F-107 GP IV ☒ ☐ ☐ H-107 WRAP for Prolonged Periods III, D (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a F-107 Use of Restraint Devices for specified housing area for restrained youth which makes provision to protect the youth from abuse. ☒ ☐ ☐ Prolonged Periods I, B H-107 WRAP for Prolonged Periods III (g) provision for hydration and sanitation needs. ☒ ☐ ☐ H-119 Use of WRAP for Prolonged Periods C (h) exercising of extremities. ☒ ☐ ☐ H-119 Use of WRAP for Prolonged Periods C 7328 Merced Probation SYTF PRO 23-24 Page 49 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION F-107 Use of Restraint Devices within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the We reviewed all 18 incidents specific to the purpose is for movement or transportation within the use of restraints for movement and facility that shall include the following: transportation in the facility, two for SYTF youth, each involving a youth use of force incident. ☒ ☐ ☐ Staff are required to check the box that applies and document the circumstances leading to the restraint, the less restrictive measures considered, known medical conditions, and the consideration of trauma due to the restraint application. The justification is documented on a ‘Restraint Device Assessment for Movement and Transportation Within the Facility’ form. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required ☒ ☐ ☐ F-107 GP I and V training. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ F-107 GP VI (c) an individual assessment of the need to apply restraints for movement or transportation that includes F-107 Documentation I, a-d consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and IGJJCC administration conducts a monthly approval. review of all UF and UR incidents. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices ☒ ☐ ☐ F-107 GP II shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and F-107, GP III Welfare and Institutions Code Section 222. ☒ ☐ ☐ H-116 Pregnant Youth GP III H-116 Procedure IV 7328 Merced Probation SYTF PRO 23-24 Page 50 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in H-105 Use of the Safety Room GP I and II cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title There were no SYTF youth placed in the 24, Part 2, Section 1230.1.13. The room shall be used ☒ ☐ ☐ safety room this cycle. to hold only those youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ H-105 GP VIII, B clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☒ ☐ ☐ H-105 GP V room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any H-105 GP VIII, A staff interventions every 15 minutes, with actual time recorded; ☒ ☐ ☐ IGJJCC policy requires staff interventions every 5 minutes. (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☒ ☐ ☐ H-105 GP V (5) provide for immediate medical assessment, where appropriate, or an assessment at the next H-105 Procedure III, A daily sick call; and, ☒ ☐ ☐ IGJJCC policy requires staff to immediately notify the on-duty medical staff. The IGJJCC has 24/7 medical staff on-site and Wellpath BH services, either on-site, at the jail next door to the facility, or on-call. (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☒ ☐ ☐ H-105 GP IX means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ accomplished in accordance with the following: 7328 Merced Probation SYTF PRO 23-24 Page 51 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) safety room shall not be used before other less restrictive options have been attempted and ☒ ☐ ☐ H-105 GP I exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ H-105 GP II staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☒ ☐ ☐ H-105 GP IV youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☒ ☐ ☐ H-105 Procedure VIII for a period of four hours, staff shall do one or more of the following: ☒ ☐ ☐ H-105 Procedure VIII, A (1) return the youth to general population. ☒ ☐ ☐ H-105 Procedure VIII, B (2) consult with mental health or medical staff, (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ ☐ ☐ H-105 Procedure VIII, C the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized H-105 Procedure VIII, C plan that includes the requirements of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. ☒ ☐ ☐ Staff is required to complete an Individualized Plan for Reintegration into Programming form if youth are in the safety room exceeding four hours. 1360 SEARCHES The facility administrator shall develop and implement F-106 Searches ☒ ☐ ☐ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ F-106 GP I staff. 7328 Merced Probation SYTF PRO 23-24 Page 52 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being ☒ ☐ ☐ F-106, GP III searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. F-108 This section includes all searches outlined in the regulation. The strip search form articulates the requirements to do the search, including providing documentation of reasonable cause and having supervisor authorization to do so. ☒ ☐ ☐ We reviewed 31 Strip Search Authorization forms and found the necessary reasonable suspicion noted with accompanying supervisor approval. Of the 111 Strip Searches conducted from May 2022 to April 2023, 57 (51%) were in the months of October, November, and December 2022, when the agency was finding drugs (Fentanyl) in the facility. Eight SYTF youth were searched based on the reasonable suspicion standard with administrative authorization. (d) Physical body cavity searches shall only be conducted by a medical professional. F-108 GP V, A ☒ ☐ ☐ F-108 Body Cavity Searches I F-108 Physical Body Cavity Searches (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor F-108 GP I and II when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. 7328 Merced Probation SYTF PRO 23-24 Page 53 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Searches of transgender and intersex youth shall comply with Section 1352.5. F-106 Provisions of Transgender/Intersex Pat Down Searches ☒ ☐ ☐ F-108 Provisions for Transgender/Intersex Youth Strip Searches (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ F-106 GP VII conducted by a medical professional. Such searches must be justified and documented in writing. F-108 GP V, A 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement G-122 GP I Grievances written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to There were 166 grievances filed from May health care services, classification decisions, program 2022 to April 2023. We noted 38 grievances, participation, telephone, mail or visiting procedures, approximately 23%, were filed by three food, clothing, bedding, mistreatment, harassment or youths. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and ☒ ☐ ☐ procedures shall include provisions whereby the facility We reviewed grievance logs and reports. manager ensures: The staff articulate a response and communicate findings with youth and involve staff in a timely manner. In almost all grievances, the Program Manager communicates with the youth as a means of dialogue and checking in. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ G-122 GP III have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ G-122 GP IV supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ G-122 GP V (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances ☒ ☐ ☐ G-122 GP VI that relate to health and safety issues must be addressed immediately; 7328 Merced Probation SYTF PRO 23-24 Page 54 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ G-122 GP VII directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ G-122 GP VIII (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ G-122 GP IX (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ G-122 GP X involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer ☒ ☐ ☐ G-122 GP XI time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ G-122 GP II Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ G-122 GP XIII addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical E-108 Incident Reports harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS A01-0309-28 DNA Policy, Procedure C-3 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☐ ☐ ☒ The facility will not use force to collect DNA. to collect blood specimens, saliva samples, and thumb If a youth refuses, they are returned to court. or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 7328 Merced Probation SYTF PRO 23-24 Page 55 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7328 Merced Probation SYTF PRO 23-24 Page 56 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot 1370 EDUCATION PROGRAM (a) School Programs J-104 Education GP I-V The County Board of Education shall provide for the administration and operation of juvenile court schools in The Merced County Office of Education conjunction with the Chief Probation Officer, or designee (MCOE) operates the educational program pursuant to applicable State laws. The school and facility for the IGJJCC. There is a principal and two administrators shall develop and implement written policy full-time teachers, a full-time tutor, an and procedures to ensure communication and Instructional Aide, a Youth Engagement coordination between educators and probation staff. Specialist, Counselor, School Psychologist, Culturally responsive and trauma-informed approaches College and, Career Transition Advisor, should be applied when providing instruction. Education Construction/Culinary CTE, as well as a staff should collaborate with the facility administrator to Special Education Liaison when needed. use technology to facilitate learning and ensure safe The principal, Robert Pierce, is new to the technology practices. The facility administrator shall facility but committed to providing a robust request an annual review of each required element of the environment for youth which includes an program by the Superintendent of Schools, and a report ROP Program, community college or review checklist on compliance, deficiencies, and enrollment, and new to the facility, corrective action needed to achieve compliance with this technology. The ROP Program includes section. Such a review, when conducted, cannot be culinary education/experience, construction, delegated to the principal or any other staff of any juvenile forklift certification, automotive training, and court school site. The Superintendent of Schools shall landscaping/gardening. conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take Our discussion with the Principal and Director whatever corrective action is necessary to address each revealed an enhanced motivation to work deficiency and to fully protect the educational interests of ☒ ☐ ☐ with this population on extra-curricular all youth in the facility. opportunities for graduated youth, including dually enrolled opportunities, Social and Emotional Learning Education (upcoming program), and a Comeback Charter Program to assist older youth with Independent Study resources. Graduated youth can continue in a classroom setting and further their education skills with an online college. MacBooks are provided to facilitate Common Core instruction as well as trade programs. SYTF youth can be dually enrolled and if graduated, work towards an AA Degree through Merced College. Transition services occur for committed youth as they exit including a team meeting with the Office of Education, the Merced High School District, and the parents to come up with the best school upon release. 7328 Merced Probation SYTF PRO 23-24 Page 57 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Required Elements The facility school program shall comply with the State J-104 Required Program Elements I Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ J-104 Required Program Elements III nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, ☒ ☐ ☐ J-104 Required Program Elements IV courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ J-104 Required Program Elements V Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ J-104 Required Program Elements VI (4) Administration of the High School Equivalency Tests as approved by the California Department of ☒ ☐ ☐ J-104 Required Program Elements VII Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards ☒ ☐ ☐ J-104 Required Program Elements VIII grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court J-104 Required Program Elements IX schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7328 Merced Probation SYTF PRO 23-24 Page 58 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary J-104 Required Program Elements X or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be J-104 School Discipline I implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect the ☒ ☐ ☐ J-104 School Discipline II educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school J-104 School Discipline III shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures ☒ ☐ ☐ J-104 School Discipline IV that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or J-104 Provisions for Student with Special suspected disabilities. This includes but is not limited ☒ ☐ ☐ Needs I to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ J-104 Provisions for Student with Special federal laws and regulations governing programs for Needs II EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's J-104 Educational Screening at Admission educational history, including but not limited to: 7328 Merced Probation SYTF PRO 23-24 Page 59 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) School progress/school history; J-104 Educational Screening at Admission ☒ ☐ ☐ I, A (B) Home Language Survey and the results of the State Test used for English language proficiency; J-104 Educational Screening at Admission ☒ ☐ ☐ I, B (C) Needs and services of special populations as defined by the State Education Code, including but not limited to, students with special needs. J-104 Educational Screening at Admission ☒ ☐ ☐ I, C (D) Discipline problems. J-104 Educational Screening at Admission ☒ ☐ ☐ I, D (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ J-104 Educational Screening at Admission II levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth within five school days. ☒ ☐ ☐ J-104 Educational Screening at Admission III (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's records from his/her prior school(s), including, but not J-104 Educational Screening at Admission IV limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ J-104 Educational Reporting I placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in J-104 Educational Reporting II accordance with the State Education Code. 7328 Merced Probation SYTF PRO 23-24 Page 60 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies J-104 Transition and Re-entry Planning I-III and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- J-104 Post-Secondary Education secondary education providers to facilitate access to ☒ ☐ ☐ Opportunities I-III (BCA) educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7328 Merced Probation SYTF PRO 23-24 Page 61 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND EXERCISE. J-106 Recreation GP I The facility administrator shall develop and implement written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or The IGJJCC provides numerous their bed area. programming and service opportunities, facilitated by the Program Specialist, three Peer Specialists (two full-time and one part- time), 12 onboarding GEO Program Monitors/Facilitators, and two Wellpath Behavioral Health Service staff. We spoke with the Program Specialist, Shannon High, and Program Coordinator, Beatiz Ramirez, who were able to detail the collaboration with probation and allied partners for activities and programs facility- wide. The unit schedules articulate a full day, and each youth participates in the scheduled event. The Peer Specialist engages youth in a myriad of opportunities while working on goals established in the Institutional Case Plan. They coordinate the Behavior ☒ ☐ ☐ Management process for activities, programming, and incentives. The GEO Group has been contracted to support 12 positions to work with youth on numerous curriculum-based alternatives to address the population needs for groups including EBP facilitation with new programs on the horizon to focus on Victim Impact, Batterers Intervention, Heavy Boundaries, Nurturing Parent and other opportunities to meet the needs of the Merced demographic/population. Each alternative is a best practice alternative, and responsive to measures that are outcome driven. A Program Review Memo was completed by Deputy Chief Probation Officer Lisa Maples on January 26, 2023, articulating the numerous structured opportunities available to all youth. 7328 Merced Probation SYTF PRO 23-24 Page 62 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three J-106 GP II hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ J-106 GP III represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ J-106 GP II There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ☒ ☐ ☐ J-106 GP X ensure content offered is current, consistent, and relevant to the population. 7328 Merced Probation SYTF PRO 23-24 Page 63 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to J-106 Structured Recreation, I include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce Programs facilitated by the Peer Specialists recidivism. These programs should be based on the and GEO Monitors/Facilitators (full youth’s individual needs as required by Sections 1355 implementation June 2023) include: and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county Interactive Journaling – topics include: What partners such as mental health agencies, community Got Me Here, Individualized Change Plan, based organizations, faith-based organizations or Responsible Behavior, Re-Entry Planning, Probation staff. Handling Difficult Feelings, Relationships and Communication, Victim Awareness, Programs may include but are not limited to: Substance Abusing Behavior, and, Family; CBT; Moral Recognition Therapy (MRT) – subjects include How to Escape Your Prison, Coping with Anger, Thinking for Good Character Development, Parenting and Family Values, and, Your Life Work; Social ☒ ☐ ☐ Responsibility; Leadership for Life; and, Thinking for Change (T4C). The GEO Curriculum for groups is in process with the full complement of monitors/facilitators, to be in place in the coming weeks. Programs facilitated or provided by the MCOE include: Online College with Merced City College; Career Technical Education; Regional Occupation Program (ROP) which includes Culinary Essentials, Logistics and Warehouse (forklift operation), Rise to Higher Grounds Café (pending), Work-Landscape- Agriculture (WLA), Creative Writing and Book Club. 7328 Merced Probation SYTF PRO 23-24 Page 64 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; J-106 Structured Recreation I (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and ☒ ☐ ☐ J-106 Unstructured Recreation entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity ☒ ☐ ☐ J-106 Procedures each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ J-106 GP IX the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to religious J-103 Religious Programs services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: 7328 Merced Probation SYTF PRO 23-24 Page 65 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS J-103 GP I (a) opportunity for religious services and practices; ☒ ☐ ☐ J-103 Religious Practices I, A-D J-103 GP III (b) availability of clergy; and, ☒ ☐ ☐ J-103 Access to Clergy I-III (c) availability of religious diets. ☒ ☐ ☐ J-103 Religious Diets I 1373 WORK PROGRAM The facility administrator shall develop policies and J-102 Work/Job Programs procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall be meaningful, constructive and related to vocational Youth apply for certain positions on-site that training or increasing a youth's sense of responsibility. ☒ ☐ ☐ include Unit Clean-up, facility tasks, and Work programs shall not be imposed as a disciplinary landscape/gardening projects. Based on measure performance objectives and time spent in the specific tasks, youth are promoted to Group Leader and are afforded more incentives and advancement in the program. 1374 VISITING The facility administrator shall develop and implement J-101 Visiting GP I and II written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☐ ☐ The IGJJCC visiting timeline allows multiple in loco parentis, and children of youth. Other family times for the youth to receive visits. The members, such as grandparents and siblings, and IGJJCC allows for a family movie night for supportive adults, may be allowed to visit with the pre- and post-disposition youth based on approval of the facility administrator or designee, and in behavior. conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. J-101 Visiting GP III, IV, V and VI Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7328 Merced Probation SYTF PRO 23-24 Page 66 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations ☒ ☐ ☐ J-101 Visiting GP I and VII shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall J-101 Visiting GP VI be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. The facility allows different mechanisms to encourage or facilitate visits with their youth ☒ ☐ ☐ and family, including in-person, virtual and, telephone contact. 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ J-111 Correspondence written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ J-111 GP I (b) youth may send two letters per week postage free; ☒ ☐ ☐ J-111 GP III (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ J-111 GP IV staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ J-111 GP V cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS The administrator of each juvenile facility shall develop ☒ ☐ ☐ J-107 Use of Telephone-Youth and implement written policies and procedures to provide youth with access to telephone communications. 7328 Merced Probation SYTF PRO 23-24 Page 67 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1377 ACCESS TO LEGAL SERVICES The facility administrator shall develop written procedures ☒ ☐ ☐ J-108 Access to Legal Services to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ J-108 GP I and II (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ J-108 GP III (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ J-108 GP IV 1390 DISCIPLINE The facility administrator shall develop and implement I-101 Discipline Process GP I and II written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline The IGJJCC Behavior Modification System shall be imposed at the least restrictive level which clearly identifies expectations and promotes the desired behavior and shall not include consequences for facility rules. The Due corporal punishment, group punishment, physical or Process procedures outline a loss of points psychological degradation. Deprivation of the following is or status for negative behaviors but have an not permitted: aggressive incentive-based rewards system that acknowledges a youth’s positive behavior. Youth receive all required regulation components as it relates to education, programming, and their rights for ☒ ☐ ☐ all conditions of confinement. When youth pose a threat to the safety and security of the facility, staff continue to promote reintegration with all programs and activities as soon as possible. Youth understand expected behaviors and seek to promote and advance their opportunities for incentives throughout the day. Sanctions remind youth of the rules, and we found the major incidents and processes to exercise discipline are rare events. 7328 Merced Probation SYTF PRO 23-24 Page 68 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) bed and bedding; ☒ ☐ ☐ I-101 Discipline Process GP II, A (b) daily shower, access to drinking fountain, toilet and ☒ ☐ ☐ I-101 Discipline Process GP II, B personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ I-101 Discipline Process GP II, C (d) contact with parent or attorney; ☒ ☐ ☐ I-101 Discipline Process GP II, D (e) exercise; ☒ ☐ ☐ I-101 Discipline Process GP II, E (f) medical services and counseling; ☒ ☐ ☐ I-101 Discipline Process GP II, F (g) religious services; ☒ ☐ ☐ I-101 Discipline Process GP II, G (h) clean and sanitary living conditions; ☒ ☐ ☐ I-101 Discipline Process GP II, H (i) the right to send and receive mail; ☒ ☐ ☐ I-101 Discipline Process GP II, I (j) education; and, ☒ ☐ ☐ I-101 Discipline Process GP II, J (k) rehabilitative programming. ☒ ☐ ☐ I-101 Discipline Process GP II, K 7328 Merced Probation SYTF PRO 23-24 Page 69 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. I-101 Notification of Standards of Behavior III Such rules and penalties shall include both major (Impaired, illiterate, or limited English violations and minor violations, be stated simply and proficiency) affirmatively, and be made available to all youth. Provision shall be made to provide accessible information I-103 Behavior Management System (BMS), to youth with disabilities, limited English proficiency, or Violations and Sanctions for Level 1-4 limited literacy. ☒ ☐ ☐ Violations The facility has a comprehensive sanction matrix and Incentive Program for all youth in custody. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement ☒ ☐ ☐ I-101 Due Process written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ I-101 GP I (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ I-101 GP IV (c) definition of major and minor rule violations and their consequences, and due process requirements; I-103 Behavior Management System, Violations and Sanctions for Level 1-4 Violations ☒ ☐ ☐ Level 1 and 2 violations are considered minor violations. Level 3 and 4 violations are major violations. (d) trauma-informed approaches and positive behavior interventions; I-101 GP I ☒ ☐ ☐ I-103 BMS 7328 Merced Probation SYTF PRO 23-24 Page 70 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ I-103 BMS Level 1 and 2 Violations accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall be documented and require the following: I-101 Due Process II We reviewed numerous due process reports during incident report reviews of the use of force, room confinement, administrative separation, and use of restraints. Of the 142 major incidents from May 2022 to April 2023, most were related to youth-on-youth assaults. The accompanying Due Process documentation was fair given the situation surrounding the rule violation and included conversations memorialized by the administration. Staff utilize appropriate sanctions and do a good job of outlining the violation and providing consequences within the behavior management grid. We ☒ ☐ ☐ identified some due process sanctions that related to administrative separation, a point clarified last cycle. These incidents were few and occurred just after the last inspection. The reports were detailed, objective, and timely. We found administrative staff reviewed major incidents but also frequently met with the youth regarding the sanction without the youth requesting an appeal. This level of involvement seemed to foster a line of communication through dialogue and the learning experience. Youth interviews corroborated this by stating administrators and supervisors were genuine and trustworthy. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ I-101 Due Process II, A (2) accommodations provided to youth with disabilities, limited literacy, and English language ☒ ☐ ☐ I-101 Due Process II, B learners; 7328 Merced Probation SYTF PRO 23-24 Page 71 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) hearing by a person who is not a party to the ☒ ☐ ☐ I-101 Due Process II, C incident; (4) opportunity for the youth to be heard, present ☒ ☐ ☐ I-101 Due Process II, D evidence and testimony; (5) provision for youth to be assisted by staff in the ☒ ☐ ☐ I-101 Due Process II, E hearing process; (6) provision for administrative review. ☒ ☐ ☐ I-101 Due Process II, F (g) violations that result in a removal from camp or commitment program, but not a return to court, will I-104 Penalties for Rule Violations I and II follow the due process provisions in subsection (e) above. ☒ ☐ ☐ The facility will follow the same process for SYTF youth as they do for BCA youth. The administrative review followed by the best scenario to keep the youth in the program is the practice. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Wellpath Global Policy and Procedure The health administrator/responsible physician, in Reference 71488: Communicable Disease- cooperation with the facility administrator and the local Pandemic Plan A-09 ☒ ☐ ☐ health officer, shall develop written policies and Merced County Probation Department procedures to address the identification, treatment, Juvenile Correctional Complex-COVID 19 control and follow-up management of communicable Protocol (MCPDJCC-COVID 19 Protocol) diseases. The policies and procedures shall address, but not be limited to: Wellpath Merced County Juvenile Policies (a) Intake health screening procedures; ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.1 Surveillance 7328 Merced Probation SYTF PRO 23-24 Page 72 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Wellpath Merced County Juvenile Policies (b) Identification of relevant symptoms; ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.1.2 Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.2 Control (c) Referral for medical evaluation; ☒ ☐ ☐ Merced County Probation Department Juvenile Correctional Complex-COVID 19 Protocol (MCPDJCC-COVID 19 Protocol) Wellpath Merced County Juvenile Policies (d) Treatment responsibilities during detention; ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.2.2 through 6.2.25 Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.3 Prevention (e) Coordination with public and private community- ☒ ☐ ☐ based resources for follow-up treatment; Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.5 Discharge Wellpath Merced County Juvenile Policies (f) Applicable reporting requirements; and, ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.4.1 Reporting Wellpath Global Policy and Procedure (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Reference 71488: Communicable Disease- Pandemic Plan A-09 7328 Merced Probation SYTF PRO 23-24 Page 73 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency has provided staff, youth, and identified by the local health officer and currently the public with clear guidelines for the recommended public health interventions. ☒ ☐ ☐ protection of the community, youth, and staff/agency partners. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) J-105, GP I The health administrator, in cooperation with the facility ☒ ☐ ☐ administrator, shall develop policy and procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE The youth’s personal clothing, undergarments and G-120 Clothing Issue and Exchange footwear may be substituted for the institutional clothing and footwear specified in this regulation. The facility has ☒ ☐ ☐ the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ G-120, GP I (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☐ ☐ G-120 Initial Clothing Distribution (1) Socks and serviceable footwear; ☒ ☐ ☐ G-120, G20.1, I-C and G (2) Outer garments; ☒ ☐ ☐ G-120, G20.1, I-I and K (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; G-120, G20.1, I-L ☒ ☐ ☐ G-120, G20.1, II 7328 Merced Probation SYTF PRO 23-24 Page 74 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ G-120, G20.1, I-E, F, and J (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried ☒ ☐ ☐ G-121, G21.2, IV completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ G-120, GP I 1482 CLOTHING EXCHANGE The facility administrator shall develop and implement G-120, G20.2 Clothing Exchange written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING G-120, G20.3 Infested/Contaminated There shall be written policies and site-specific Clothing procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS There shall be written policies and site-specific G-116, GP I Personal Hygiene procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ G-116, GP I (b) Toothpaste; ☒ ☐ ☐ G-116, GP II 7328 Merced Probation SYTF PRO 23-24 Page 75 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Soap; ☒ ☐ ☐ G-116, GP III (d) Comb; ☒ ☐ ☐ G-116, GP IV (e) Shaving implements; ☒ ☐ ☐ G-116, GP V (f) Deodorant; ☒ ☐ ☐ G-116, GP VI (g) Lotion; ☒ ☐ ☐ G-116, GP VII (h) Shampoo; and, ☒ ☐ ☐ G-116, GP VIII (i) Post-shower conditioning hair products. ☒ ☐ ☐ G-116, GP IX Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap G-116, G-16.2, VIII provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged G-116, G-16.2, Shaving safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared G-116, GP III and IV among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE There shall be written policies and site specific G-116, GP I Personal Hygiene procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7328 Merced Probation SYTF PRO 23-24 Page 76 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1487 SHAVING Youth shall have access to a razor daily, unless their G-116, G-16.2 Shaving appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Hair care services shall be available in all juvenile G-116, G-16.3 Hair Care Services facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Clean laundered, suitable bedding and linens, in good G-121 Bedding and Linen repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ G-121 Procedure I-A regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ G-121 Procedure I-A (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ G-121 Procedure I-B (d) One towel; and, ☒ ☐ ☐ G-116, G-16.2, IV (e) One blanket or more, up on request ☒ ☐ ☐ G-121 Procedure I-C 7328 Merced Probation SYTF PRO 23-24 Page 77 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1501 BEDDING LINEN EXCHANGE The facility administrator shall develop and implement G-121 Bedding and Linen Exchange I and III site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ G-121, 21.2, III 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE E-103 Building/Safety Inspection Reports The facility administrator shall develop and implement G-119 Facility Sanitation, Maintenance, and written policies and site-specific procedures for the Safety maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7328 Merced Probation SYTF PRO 23-24 Page 78 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ ☒ Dependent or neglected minors who are defined under Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☐ ☒ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violation 7328 Merced Probation SYTF PRO 23-24 Page 79 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot Adult inmates from an adult facility (e.g. inmate workers ☐ ☐ ☒ or “Scared Straight” programs) are not allowed in the facility in a manner that allows contact with minors. Violation 7328 Merced Probation SYTF PRO 23-24 Page 80 of 80 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7330 FACILITY NAME: Iris Garrett Juvenile Justice Correctional Complex (IGJJCC): FACILITY TYPE: Camp Bear Creek Academy PERSON(S) INTERVIEWED: Kalisa Rochester, Chief Probation Officer; Chris Henn, Deputy Chief Probation Officer; Ben Rodriguez, Program Manager; Jennifer Jones, Supervising Juvenile Institutions Officer (SJIO); Martha Cedillos, SJIO; Mary Straughter, SJIO; Vincent Maribal, JIO II; Deanne Aguilar, JIO II; Alex Chavez, JIO II; Saechao Santsio, JIO II; Stephanie Azevedo, Wellpath RN; Webber Socio, Wellpath RN; Shannon High, Program Specialist; Beatrice Ramirez, Program Coordinator; Robert Pierce, Merced County Office of Education (MCOE); Maya Moua, Director, Court Schools, MCOE; Teresa Olivera, Supervisor Wellpath Behavior Health; Jennifer Fialho, Program Manager GEO Group Programming Services; Youth SYTF: Cuahutemoc T, age 17 and Jose B, age 16; Youth BCA: Miranda G, age 13; Youth Detention: Mason B, age 16; Raymond O, age 17; Robert L, age 16. FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 1-4, 2023 ***NOTE: The policies contained in this checklist are overall policies for the IGJJC. BCA specific policies are noted*** TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS The following local inspections are for the Iris Garret Juvenile Justice Correctional Complex On an annual basis, or as otherwise required by law, (IGJJCC), including the Juvenile Hall, Bear each juvenile facility administrator shall obtain a ☒ ☐ Creek Academy and the SYTF Programs. documented inspection and evaluation from the ☐ following: November 2, 2022 (a) county building inspector or person designated by December 2, 2021 the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code Section ☒ September 19, 2022 ☐ ☐ 13146.1(a) and (b); September 15, 2021 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7330 Merced Probation Camp PRO 23-24 Page 1 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health: • March 28, 2022 • July 30, 2021 Medical/Mental Health: • March 28, 2022 • December 21, 2021 ☒ ☐ ☐ Nutritional Health: • March 28, 2022* • December 22, 2021* *The Nutrition Inspections note continued issues with the Omega 3 and Fatty Acid requirements; however, minimum compliance was attained. (d) county superintendent of schools on the adequacy of educational services and facilities as required in Section ☒ February 27, 2023 ☐ ☐ 1370; February 28, 2022 (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, ☒ October 31, 2022 ☐ ☐ November 5, 2021 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or ☒ October 12, 2022 ☐ ☐ Probation Commission as required by Section 240 of the October 12, 2021 Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are BSCC Note: Compliance with this section is determined addressed in a memorandum completed by by receipt of the Chief Probation Officer’s certification Chief Probation Officer Kalisa Rochester letter confirming that all elements of regulation are met. dated January 26, 2023. D-101, General Policy (GP) I (a) Appointment ☒ ☐ ☐ The Deputy Chief Probation Officer, Chris In each juvenile facility there shall be a superintendent, Henn, serves as the Facility Superintendent. director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications D-101, GP III, D Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; 7330 Merced Probation Camp PRO 23-24 Page 2 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) require a medical evaluation and physical examination including tuberculosis screening test and D-101, GP III, C evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board ☒ D-101, GP III, A ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in D-101, GP I, B ☒ accordance with Section 1031 of the Government ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the D-101, GP III, F facility, shall have such clearance and qualifications as ☒ may be required by law, and their presence at the facility ☐ ☐ shall be subject to the approval and control of the facility manager. 7330 Merced Probation Camp PRO 23-24 Page 3 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Each juvenile facility shall: D-102, GP I (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its programming, to provide for safety and security of youth The Iris Garrett Juvenile Justice Correctional and staff, and meet established standards and Complex (IGJJCC) has seven Supervising regulations; Juvenile Institution Officers (SJIO), six JIO IIIs and 15 JIO Youth Supervision staff. All are cored-trained and have completed PC 832. There are 14 vacancies in the JIO I/II series and four in the JIO III series. We noted the shift patterns include eight, 10 and 12-hour rotations, with sufficient overlap coverage with DPOs for evening program only due to extreme overtime for JIO and DPO staff. In the last six months, JIO series staff have worked 4,415 hours of overtime and DPO staff have assisted with an ☒ additional 1,477 hours of overtime. The ☐ ☐ vacancies have created an exhaustive staffing regimen. The facility has continued to utilize a Program Specialist and three Peer Support Specialists to assist youth supervision staff with the programming requirements, allowing youth supervision staff to concentrate on their safety and security operational elements of the day- to-day responsibilities. Additionally, the agency has recently contracted with GEO to provide 12 additional program staff who will assist with monitoring and facilitating programs. The agency expects these new program providers to be fully operational by June 2023. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent D-102 exigent circumstances; The agency meets the required operational ☒ needs for the youth. Although the agency ☐ ☐ has numerous vacancies in the JIO series, volunteers from the Probation Officer classification, as well as JIO overtime, allows for full operational responsibilities. 7330 Merced Probation Camp PRO 23-24 Page 4 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; D-102, GP II ☒ ☐ ☐ The IGJJCC has seven Supervising Juvenile Institution Officers, one of which is always on duty. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has ☒ D-102, GP III completed the Juvenile Corrections Officer Core Course ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ D-102, GP IV ☐ ☐ (f) have sufficient food service personnel relative to the number and security of living units, including staff D-102, GP VIII, F qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ food preparation and servings; conduct related training ☐ ☐ programs for culinary staff; and maintain necessary Food services are provided by Trinity Food records; or, a facility may serve food that meets nutritional via the Merced County Jail. standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, D-102, GP VIII transportation, control room, facility security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ diverted from supervising youth; and, ☐ ☐ Ancillary staff is not included as youth supervision staff. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ D-102, GP V ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls ☐ ☒ (A) during the hours that youth are awake, one ☐ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☒ youth supervision staff member on duty for each ☐ 30 youth in detention; 7330 Merced Probation Camp PRO 23-24 Page 5 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☒ arrangement has been made for backup support ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☒ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- ☒ ☐ ☐ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one D-102, GP V, B Bear Creek Academy wide-awake youth supervision staff member on duty for each 15 youth in the camp population; Although the IGJJCC has vacancies in the ☒ ☐ youth supervision staff series (14), all shifts ☐ are sufficiently covered. The agency has solicited DPO staff to assist in coverage. We note the program providers provide great relief for staff. 7330 Merced Probation Camp PRO 23-24 Page 6 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ D-102, GP VI, A youth supervision staff member on duty for each ☐ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the D-102, GP VI, B number of youth in residence, unless ☒ ☐ arrangements have been made for backup support ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ D-102, GP VII the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be D-102, GP X given to the size, design, and location of the camp; types of youth committed to the camp; and the It is important to note all youth detained and/or committed in the IGJJCC are residing function of the camp in determining the level of in Building 1, Units A-D. Camp and SYTF supervision necessary to maintain the safety and youth are in Units A and B, pending painting, welfare of youth and staff; ☒ ☐ ☐ flooring and some construction projects to make double rooms out of existing single rooms. BCA youth will be moved to Building 2, Units G and H, in the coming months as soon as the initial project is complete. SYTF youth will move into Units E and F after conclusion of construction. (F) personnel with primary responsibility for other duties such as administration, supervision of D-102, GP VIII personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING D-103, Initial Orientation Procedure II (a) Prior to assuming any responsibilities each youth ☒ supervision staff member shall be properly oriented to ☐ ☐ D-103, Initial Orientation Procedure II, A their duties, including: (1) youth supervision duties; (2) scope of decisions they shall make; ☒ D-103, Initial Orientation Procedure II, B ☐ ☐ (3) the identity of their supervisor; ☒ D-103, Initial Orientation Procedure II, C ☐ ☐ 7330 Merced Probation Camp PRO 23-24 Page 7 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) the identity of persons who are responsible to them; ☒ D-103, Initial Orientation Procedure II, D ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and ☒ D-103, Initial Orientation Procedure II, E ☐ ☐ (6) ethical responsibilities. ☒ D-103, Initial Orientation Procedure II, F ☐ ☐ (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff D-103, Initial Orientation Procedure III member shall receive a minimum of 40 hours of facility- specific orientation, including: D-103, Mandated Training The IGJJCC requires 160 hours of facility- specific training, and 120 hours of shadowing unit operations, exceeding the required 40 hours. The Mandated Training Manual and documentation is specified in the facility manual according to classification. The training is via a Field Training Officer (FTO) who determines the level of progress with an initialed training sheet and daily observation report. Once completed to the FTO’s ☒ ☐ ☐ satisfaction, the documentation is submitted to the facility manager for certification. The curriculum continues to provide standards in a format that allows the new officer to understand the expectations and responsibilities of the job. We reviewed the Standards and Training for Corrections (STC) memorandum from BSCC dated December 23, 2022, and approved on January 6, 2023, indicating the agency is compliant with training requirements. (1) individual and group supervision techniques; ☒ D-103, Initial Orientation Procedure III, A ☐ ☐ 7330 Merced Probation Camp PRO 23-24 Page 8 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) regulations and policies relating to discipline and D-103, Initial Orientation Procedure III, B rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; D-103, Initial Orientation Procedure III, J (3) basic health, sanitation and safety measures; ☒ D-103, Initial Orientation Procedure III, C ☐ ☐ (4) suicide prevention and response to suicide ☒ D-103, Initial Orientation Procedure III, D attempts ☐ ☐ (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ D-103, Initial Orientation Procedure III, E ☐ ☐ physical restraints; (6) review of policies and procedures referencing ☒ D-103, Initial Orientation Procedure III, F trauma and trauma-informed approaches; ☐ ☐ (7) procedures to follow in the event of emergencies; ☒ D-103, Initial Orientation Procedure III, G ☐ ☐ (8) routine security measures, including facility ☒ D-103, Initial Orientation Procedure III, H perimeter and grounds; ☐ ☐ (9) crisis intervention and mental health referrals to ☒ D-103, Initial Orientation Procedure III, I mental health services; ☐ ☐ (10) documentation; and ☒ D-103, Initial Orientation Procedure III, J ☐ ☐ (11) fire/life safety training ☒ D-103, Initial Orientation Procedure III, L ☐ ☐ 7330 Merced Probation Camp PRO 23-24 Page 9 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully D-103, GP IV complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section 6035. ☒ All seven Supervising Juvenile Institution ☐ ☐ Officers (SJIO), six Juvenile Institution Officer IIIs (JIO III), and 15 Juvenile Institution Officers (JIO) are core-trained. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training D-103, GP III pursuant to Section 830 et seq. of the Penal Code. ☒ ☐ ☐ All youth supervision staff are core-trained. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there shall D-102, IX be at least one wide awake person on duty at all times who meets the training standards established by the H-107 Fire Safety Plan I, A Board for general fire and life safety which relate specifically to the facility. Core staff are trained in Fire and Life Safety. Additionally, the IGJJCC requires an annual two-hour refresher in emergency procedures, ☒ including elements of this regulation. They ☐ ☐ also have staff read the Emergency Procedures in H-11 during their annual evaluation period. We reviewed the STC staff rosters indicating staff has continued to require annual training in Fire and Life Safety. 7330 Merced Probation Camp PRO 23-24 Page 10 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL All facility administrators shall develop, publish, and D-104 GP, I-IV implement a manual of written policies and procedures that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made The IGJJCC Manual is accessible to available to all employees, reviewed by all employees, employees in both printed copy and and shall be administratively reviewed at a minimum electronic versions. every two years, and updated, as necessary. Those ☒ ☐ ☐ records relating to the standards and requirements set forth in these regulations shall be accessible to the Board The agency is close to completion for its new on request. Lexipol Manual for Juvenile Facilities, The manual shall include: awaiting new or modified regulations in the fall of 2023. (a) table of organization, including channels of communications and a description of job classifications; ☒ D-104, Manual Contents I, A ☐ ☐ (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile D-104, Manual Contents I, B Justice/Delinquency Prevention Commission or ☒ Probation Committee, probation staff, school personnel ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ D-104, Manual Contents I, C ☐ ☐ (d) initial orientation and training program for employees; ☒ D-104, Manual Contents I, D ☐ ☐ (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract ☒ D-104, Manual Contents I, E employees, school, mental/behavioral health and ☐ ☐ medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: ☒ D-104, Manual Contents I, F ☐ ☐ (1) efficient operation of the juvenile facility; ☒ D-104, Manual Contents I, F-1 ☐ ☐ 7330 Merced Probation Camp PRO 23-24 Page 11 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) legal and proper care of youth; ☒ D-104, Manual Contents I, F-2 ☐ ☐ (3) maintenance of individual youth's records; ☒ D-104, Manual Contents I, F-3 ☐ ☐ (4) supply of information to the juvenile court and ☒ D-104, Manual Contents I, F-4 those authorized by the court or by the law; and, ☐ ☐ (5) release of information regarding youth. ☒ D-104, Manual Contents I, F-5 ☐ ☐ D-104, Manual Contents I, G (g) ethical responsibilities; ☒ ☐ ☐ A-102 Code of Ethics (h) trauma-informed approaches; ☒ D-104, Manual Contents I, H ☐ ☐ (i) culturally responsive approaches; ☒ D-104, Manual Contents I, I ☐ ☐ (j) gender responsive approaches; ☒ D-104, Manual Contents I, J ☐ ☐ (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access D-104, Manual Contents I, K to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to A-107 discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, The IGJJCC Non-Discrimination policy is sexual orientation, gender identity, gender expression, posted in each living unit. mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; 7330 Merced Probation Camp PRO 23-24 Page 12 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (l) storage and maintenance requirements for any chemical agents related security devices, and weapons ☒ ☐ ☐ D-104, Manual Contents I, L and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; D-104, Manual Contents I, M and, ☒ ☐ ☐ J-112, Medi-Cal Eligibility and Suspension of Benefits (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. D-104, Manual Contents I, N The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN The facility administrator shall consult with the local fire H-107 Fire Safety Plan (FSP) department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety H-107 FSP I, A-I which shall include, but not be limited to: ☒ ☐ ☐ (a) a fire prevention plan to be included as part of the The IGJJCC manual has a comprehensive manual of policy and procedures; fire safety plan which meets the elements required by regulation. 7330 Merced Probation Camp PRO 23-24 Page 13 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; H-107 Fire Inspections I and II E-103, GP I Monthly Inspections The IGJJCC staff conduct weekly Inspections of the entire facility, including the Court and Intake areas. The comprehensive process includes the area designation and any issues needing attention. The areas noted include ☒ follow-up by the supervisor to ensure repairs ☐ ☐ were completed. The document is then provided to the facility’s Chief Deputy for review. We reviewed the inspection documents and found the agency exceeds regulations for the safety aspect of the facility. We also note the IGJJCC has a full-time assigned Maintenance staff. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); H-107 Fire Inspections II ☒ ☐ ☐ The last Fire Inspection was on September 19, 2022. (d) an evacuation plan; H-101 Emergency Procedures for ☒ Evacuation, GP VII ☐ ☐ H-107 Fire and Evacuation Drills I-IV 7330 Merced Probation Camp PRO 23-24 Page 14 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) documented fire drills not less than quarterly; H-107 Fire and Evacuation Drills I-IV Fire drills include evacuation of the facility to a designated location, depending on the type ☒ of drill. Two SJIOs are assigned to complete ☐ ☐ drills each month, either together or on different days. There have been one to three drills per month since our last inspection in April 2022, except for February 2023 due to a Covid outbreak in the facility. (f) a written plan for the emergency housing of youth in the case of fire; and, H-101 Emergency Housing Plan I, A-C ☒ Emergency housing is coordinated with the ☐ ☐ Merced County Sheriff’s Department and bordering county juvenile facilities, depending on the reason for evacuation. (g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ H-117 Fire Suppression Pre-Plan ☐ ☐ 1326 SECURITY REVIEW Each facility administrator shall develop policies and F-101 Key Control procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall F-102 Security Issues include internal and external security, including, but not F-103 Security Electronics limited to, key control, equipment, and staff training. H-118 Review of Emergency Procedures ☒ ☐ ☐ A Security Review memo was completed by Deputy Chief Probation Officer Lisa Maples on January 26, 2023, documenting compliance with this regulation. 7330 Merced Probation Camp PRO 23-24 Page 15 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific H-101 Emergency Procedures for Evacuation policies and procedures for emergencies that shall include, but not be limited to: H-102 Emergency Procedures and Communication Codes (No Evacuations) ☒ ☐ ☐ An Emergency Procedures Review memo was completed by Deputy Chief Probation Officer Lisa Maples on January 26, 2023, documenting compliance with this regulation. H-102 Emergency Procedures and Communication Codes (No Evacuations) (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ H-102, I, A-I Escape Attempts, Hostages, Fights, Riots and Other Disturbances H-102 I-VII Emergency Procedures and Communication Codes (No Evacuations) (b) civil disturbance, active shooter and terrorist ☒ attack; ☐ ☐ Armed person or Terrorist Threat within the Facility or Grounds H-101 I Specific Evacuations Issues, Fire H-101 II Earthquake (c) fire and natural disasters; ☒ H-101 III Flood ☐ ☐ H-101 IV Bomb Threat H-101 V Toxic Spills H-107 Fire Inspections I, A-F H-111 Emergency Equipment Failure (d) periodic testing of emergency equipment; ☒ ☐ ☐ It is noted that while on site there was a power failure and within two minutes emergency generators were operational. 7330 Merced Probation Camp PRO 23-24 Page 16 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) emergency evacuation of the facility; and ☒ H-101 Emergency Procedures for Evacuation ☐ ☐ H-118 Review of Emergency Procedures (f) a program to provide all youth supervision staff ☒ All IGJJCC staff are required to review with an annual review of emergency procedures. ☐ ☐ emergency procedures and attend a two- hour STC certified class in Fire and Life Safety each year. 1328 SAFETY CHECKS The facility administrator shall develop and implement G-118 GP I-III policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, G-118 Room Check Procedure I-VI at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in holding cells or confined to their bed in a dormitory. We reviewed safety check log audits from Supervision is not replaced, but may be supplemented May 2022 to April 2023; and found most by, an audio/visual electronic surveillance system checks are between 6-13 minutes. The designed to detect overt, aggressive or assaultive IGJJCC SJIOs document late checks and behavior and to summon aid in emergencies. All safety ☒ conduct a camera audit to determine the ☐ ☐ checks shall be documented with the actual time the reason for the late check, which is rare. check is completed. The agency’s physical plant allows for checks to be accomplished while still providing supervision audibly and visually. JIO staff provide notations of youth locations and any occupied room notations as to the reason a youth is in their room. 7330 Merced Probation Camp PRO 23-24 Page 17 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN The facility administrator, in collaboration with the G-109 Suicide Identification Program healthcare and behavioral/mental health administrators, shall plan and implement written policies and Y-G-05 Wellpath Suicide Prevention Program procedures which delineate a Suicide Prevention Plan. The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses The IGJJCC had two youths involved in shall be respectful and in the least invasive manner documented suicide behaviors resulting in I-1 consistent with the level of suicide risk. The plan shall (Safety Room) placement since the last include the following elements: inspection. The first youth had multiple incidents of self- harm behaviors resulting in trips to the hospital with almost daily follow-ups by numerous agency partners. Documentation revealed DSS was slow in placement, with both Probation and Mental Health staff very critical of their inaction. Our follow-up of this youth revealed he was finally placed in March 2023, after the original request in August 2022. ☒ The second incident involved a youth ☐ ☐ involved in superficial self-harm and statements resulting in the movement to Intake and contact with on-call Wellpath Behavior Health (BH). In the time it took for their response, the SJIO and JIO staff had calmed the youth and subsequently placed the youth in the I-4 holding cell when they observed the BH staff arrive. The BH staff went into the room and in a very short period, ‘assessed’ the youth, advising a safety cell placement and smock dressing was appropriate. The incident was evaluated and discussed amongst Wellpath and Probation Administration with disagreement regarding the response. We provided technical assistance indicating both incidents were high risk, and the end result required more intense communication among all partners in evaluating the youth’s needs and what the agency can do to mitigate the need for safety room protocols. 7330 Merced Probation Camp PRO 23-24 Page 18 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training G-109 Admission Procedures V, A-N and the Juvenile Corrections Officer Core Course. ☒ ☐ ☐ All youth supervision staff complete Suicide Prevention Training annually. (b) Screening, Identification Assessment and Precautionary Protocols G-109 Screening Identification Assessment (1) All youth shall be screened for risk of suicide at intake and as needed during detention. ☒ ☐ ☐ The IGJJCC utilizes the MAYSI-2 Instrument to assess the risk of suicide for youth at admission. (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk ☒ ☐ ☐ G-109 Admission Procedures V, A of suicide. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall G-109 Admission Procedures IV, A be referred to behavioral/mental health staff for a suicide risk assessment. ☒ ☐ ☐ G-109 Screening Identification Assessment II, A-C (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ G-109 Suicide Intervention Procedures I-VIII behavioral/mental health assessment. ☐ ☐ (c) Referral process to behavioral/mental health staff for assessment and/or services. G-109 Admission Procedures IV, A. V, and K ☒ ☐ ☐ G-109 Screening Identification Assessment II, B (d) Procedures for monitoring of youth identified at risk for suicide. ☒ G-109 Suicide Intervention Procedures I-VIII ☐ ☐ (e) Safety Interventions (1) Procedures to address intervention protocols for ☒ G-109 Suicide Intervention Procedures I-VIII ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: 7330 Merced Probation Camp PRO 23-24 Page 19 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) Housing consideration G-109 II, B Suicide Intervention Procedures ☒ (sleeping room) ☐ ☐ G-109 II, C (Safety Room) (B) Treatment strategies including trauma- informed approaches ☒ G-109 Suicide Intervention Procedures II ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal G-109 I-VIII Suicide Intervention Procedures behaviors. ☒ ☐ ☐ G-109 I, A-E Suicide Intervention Procedures (f) Communication (1) The intake process shall include communication with the arresting officer and family guardians ☒ G-109 Admission Procedures I and II ☐ ☐ regarding the youth’s past or present suicidal G-109 Communication I-VII ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for suicide with youth ☒ G-109 Communication I supervision, healthcare, and behavioral/mental ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts (1) Process for administrative review of the ☒ G-109 Debriefing ☐ ☐ circumstances and responses proceeding, during G-109 Administrative Review and after the critical incident. (2) Process for a debriefing event with affected ☒ G-109 Debriefing I staff. ☐ ☐ (3) Process for a debriefing event with affected youth. ☒ G-109 Debriefing I ☐ ☐ 7330 Merced Probation Camp PRO 23-24 Page 20 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Documentation (1) Documentation processes shall be developed to G-109 E Suicide Attempt Procedure ensure compliance with this regulation G-109 II, G and H Suicide Intervention ☒ ☐ ☐ Procedures G-109 IV Admission Procedures Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services G-109 GP I and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ youth or security of the facility. Any deprivation of ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ E-102 Reporting of Legal Actions I notification on each legal action, pertaining to conditions ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED H-108 Death of a Youth (1) Death of a Youth. (a) The facility administrator, in cooperation with H-108 Death of a Youth GP III the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written policies H-108 Death of a Youth Procedure IV, B and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ H-108 Death of a Youth Procedure IV, A ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. 7330 Merced Probation Camp PRO 23-24 Page 21 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 In the case of a death at the IGJJCC, BSCC calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ staff would inspect and evaluate the incident ☐ ☐ relative to regulation. the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with H-103 GP IV Medical Emergencies the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ Merced County IGJJCC reports required and profile survey reports to the Board within 10 working ☐ ☐ population and profile detention statistics to days after the end of each reporting period, in a format BSCC. to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) When the number of youth detained in a living unit of a E-401 Facility Capacity juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7330 Merced Probation Camp PRO 23-24 Page 22 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES The facility administrator shall develop and implement G-103 GP I Admission written policies and procedures for admittance of youth that emphasize respectful and humane engagement with youth, and reflect that the admission process may The IGJJCC conducts many assessments be traumatic to youth who may have already and screenings when youth are admitted, experienced trauma. Policies shall be trauma-informed, including the Intake screening form, which culturally relevant, and responsive to the language and identifies medical and mental health literacy needs of youth. In addition to the requirements information; the MAYSI, which focuses on of Sections 1324 and 1430 of these regulations: community risk factors (Drug and Alcohol use, anger, depression, and medical criteria) and suicidal behaviors; the DRAI, a detention risk assessment; the SOGIE, which focuses on trauma and sexual victimization or behaviors; and the Victim Vulnerability Assessment. Depending on the response to the screening and/or assessment, youth are placed on special watches and referred to Behavioral Health. ☒ IGJJCC intake staff are trained to engage ☐ ☐ with youth during the admission process, understanding it is a traumatic experience for all youth. IGJJCC staff use the assessments to determine classification and be responsive to PREA reporting requirements. Initial admission information is forwarded to the BCA for consideration of all required T15 support, including Classification, Case Planning, Release Planning, etc. Because the programs are on the same Physical Plant, this process is seamless. We reviewed numerous intake documents since the date of the last inspection and the process remains consistent with policy and exceeds regulations relating to intake responsibilities. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of ☒ G-103 GP IV admittance in accordance with the provisions of ☐ ☐ Welfare and Institution Code Section 627; 7330 Merced Probation Camp PRO 23-24 Page 23 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Offer of a shower; ☒ G-103 GP IX ☐ ☐ (3) Documented secure storage of personal ☒ G-103 GP III belongings; ☐ ☐ (4) Offer of food upon arrival; ☒ G-115 GP VII ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ G-103 GP V disabilities; G-103 GP VI (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ The IGJJCC medical staff screen upon and 1430 of these regulations; admission as they now have 24/7 medical coverage. G-103 GP VI (7) Contact with Regional Center for the Developmentally Disabled for youth that are suspected of or identified as having a ☒ The IGJJCC medical staff screens youth and ☐ ☐ developmental disability, pursuant to Section 1413; will refer them to the Regional Center if and, suspected or identified as being Developmentally Disabled. (8) Procedures consistent with Section 1352.5. ☒ G-103 GP VII ☐ ☐ 7330 Merced Probation Camp PRO 23-24 Page 24 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive G-101 Youth Eligible for Admission environment. G-102 Youth Ineligible for Admission G-103 Admission Procedures VI, DRAI ☒ ☐ ☐ The Detention Risk Assessment Instrument assists staff in determining if the youth need to remain in secure detention. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that G-103 GP X (BCA) advise the youth of the estimated length of stay, inform ☒ them of program guidelines and provide written ☐ ☐ I-104 Program Structure III, A-D screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length Youth are advised of the court process at of his/her stay. admission, with follow-up discussions after ☐ ☒ ☐ each court hearing regarding their continued detention. 7330 Merced Probation Camp PRO 23-24 Page 25 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE G-103 VII The facility administrator shall develop and implement G-103 Admission Procedures IX, B-6, A written policies and procedures to reduce the risk of (Maysi-2) sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of G-103 Admission Procedures IX, B-6, B admission based on the following information: (Victim Vulnerability Assessment-VVA) E-109 PREA Policy Both tools administered at Intake assist in determining prior sexual abuse. A VVA is completed on each youth entering the facility to access the youth’s likelihood of victimization or victimizing behaviors. The ☒ ☐ ☐ department is also involved in the county CSEC program to assist youth who have been sexually exploited. If there are any changes in circumstance, BCA youth are reassessed while in the program. The IGJJCC has a comprehensive PREA policy and includes definitions and procedures to address this regulation. We reviewed the completed screening tools and found substantial compliance and operational success to assist with classification options. (a) Prior sexual victimization or abusiveness; ☒ G-103 Admission Procedures IX, B-6, B-1 ☐ ☐ (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, ☒ G-103 Admission Procedures IX, B-6, B-2 ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ G-103 Admission Procedures IX, B-6, B-3 ☐ ☐ (d) Age; ☒ G-103 Admission Procedures IX, B-6, B-4 ☐ ☐ 7330 Merced Probation Camp PRO 23-24 Page 26 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Level of emotional and cognitive development; ☒ G-103 Admission Procedures IX, B-6, B-5 ☐ ☐ (f) Physical size and stature; ☒ G-103 Admission Procedures IX, B-6, B-6 ☐ ☐ (g) Mental illness or mental disabilities; ☒ G-103 Admission Procedures IX, B-6, B-7 ☐ ☐ (h) Intellectual or developmental disabilities; ☒ G-103 Admission Procedures IX, B-6, B-8 ☐ ☐ (i) Physical disabilities; ☒ G-103 Admission Procedures IX, B-6, B-9 ☐ ☐ (j) The youth’s perception of vulnerability; and, ☒ G-103 Admission Procedures IX, B-6, B-10 ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ G-103 Admission Procedures IX, B-6, B-11 supervision, additional safety precautions, or separation ☐ ☐ from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance G-103 Admission Procedures IX, B-7 process, medical and behavioral health screenings; ☒ during classification assessments; and by reviewing ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the G-103 Admission Procedures IX, B-7 facility relative to responses received pursuant to this ☒ assessment in order to ensure that sensitive information ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 7330 Merced Probation Camp PRO 23-24 Page 27 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1351 RELEASE PROCEDURES The facility administrator shall develop and implement G-105 Release written policies and procedures for release of youth from custody which provide for: The agency has monthly Multi-Disciplinary Team (MDT) meetings, more frequently if necessary, which include release and re- entry planning. The Child and Family Team (CFT) meetings for BCA youth have a process and ongoing transition planning for ☒ ☐ ☐ re-entry into the community when released from the program. We reviewed the Release Checklist which identifies all required elements in regulation. The systematic approach to release from detention or commitment is processed by staff and reviewed. (a) verification of identity/release papers; ☒ G-105 GP I ☐ ☐ (b) return of personal clothing and valuables; ☒ G-105 GP II ☐ ☐ (c) notification to the youth's parents or guardian; ☒ ☐ G-105 GP III ☐ (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ G-105 GP IV regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ G-105 GP V ☐ ☐ (f) notification of facility mental health personnel. ☒ G-105 GP VI ☐ ☐ 7330 Merced Probation Camp PRO 23-24 Page 28 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall develop and implement policies and procedures for post-disposition youth to G-105 Release Procedures II, F-6 coordinate the provision of transitional and reentry ☒ services including, but not limited to, medical and ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of youth G-105 Release Procedures III from custody. ☒ ☐ ☐ Youth are not furloughed from JH; however, the administration is considering a system for SYTF and BCA youth. 1352 CLASSIFICATION The facility administrator shall develop and implement G-107 Classification written policies and procedures on classification of youth ☒ for the purpose of determining housing placement in the ☐ ☐ facility. Such procedures shall: (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the G-107 GP I and VI appropriate, least restrictive housing and program settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; The IGJJCC has a Custody Classification Assessment tool to assist in the appropriate placement of youth, considering the safety and/or security of the facility. The tool delineates codes to ensure youth are appropriately supervised based on known triggers or behaviors. Considerations include family dynamics, gang involvement, facility behaviors, education, and special ☒ management considerations. The form ☐ ☐ prompts a supervisor-level authorization and placement. BCA staff review and consistently determine appropriate classification statuses for youth, including living space reviews. We reviewed classification tool documentation and found the IGJJCC utilizes consistent processes to identify criteria for appropriate safety, security, and placement of youth in the facility. 7330 Merced Probation Camp PRO 23-24 Page 29 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) consider facility populations and physical design of the facility; ☒ G-107 GP I ☐ ☐ (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall G-107 GP II include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the The facility has four occupied units, two (C youth; ☒ ☐ ☐ and D) for detention, and two (A and B) for SYTF and BCA youth. Youth are classified based on a myriad of criteria, each intended to be the least restrictive while meeting their needs. (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the G-107 GP III youth's behavior while in custody; and, ☒ Classification reviews occur monthly, at the ☐ ☐ request of youth, or when new information is received that impacts their classification status. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single G-107 GP IV occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ The IGJJCC Non-Discrimination policy is ☐ ☐ or physical disability, or HIV status. This section does posted in the living units and in the youth not prohibit staff from placing youth in a single pamphlet. occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or ☒ G-107 GP V status as an indicator of likelihood of being sexually ☐ ☐ abusive. 7330 Merced Probation Camp PRO 23-24 Page 30 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies G-123 Lesbian, Gay, Transgender, Queer + and procedures ensuring respectful and equitable Youth treatment of transgender and intersex youth. The policies shall provide that: ☒ ☐ ☐ This policy addresses all forms of gender identity and orientation. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s G-123 Name and Language II preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise compromise facility operations as determined by the ☒ The Transgender/Intersex Preference Form facility manager or designee, and shall document any ☐ ☐ provides for youth to indicate name, pronoun, decision made on this basis. housing, and search preferences. The youths sign the document and is required to read Policy G-123. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ G-123 Classification I, F identity and shall provide youth with the institution’s ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their G-123 Classification I safety and well-being. Staff may not automatically house youth according to their external anatomy and shall ☒ G-107 GP VI, VII, VIII document the reasons for any decision to house youth ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ G-123 Medical and Mental Health Care I behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, G-123 Classification I, H facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. 7330 Merced Probation Camp PRO 23-24 Page 31 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s F-106, GP VI anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of F-108 Provisions for Transgender/Intersex the staff member who conducts any search of the youth. ☒ ☐ ☐ Searches G-123 Searches I and II 1353 ORIENTATION The facility administrator shall develop and implement G-103 Admission Procedures IX, A written policies and procedures to orient a youth prior to Orientation placement in a living area. Both written and verbal information shall be provided and supplemented with video orientation if feasible. Provision shall be made to The facility provides a verbal and written provide accessible orientation information to all detained orientation while in booking, and the youth including those with disabilities, limited literacy, or Orientation Pamphlet stays with the youth English language learners. Orientation shall include during their stay. The information includes all information that addresses: elements of the regulation and there is ☒ signage throughout the facility reminding ☐ ☐ youth of rules, sanctions, and expectations. The youth are required to sign an acknowledgment of the Orientation Pamphlet, which emphasizes facility rules and the PREA policy as it relates to zero tolerance for any sexual abuse, assault, or harassment. (a) facility rules including contraband and searches and disciplinary procedures; ☒ G-103 Admission Procedures IX, B-1 and 2 ☐ ☐ (b) facility’s system of positive behavior interventions and supports, including behavior expectations, incentives that youth will receive for complying with ☒ G-103 Admission Procedures IX, B-3 ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual G-103 Admission Procedures IX, B-18 harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; ☒ ☐ ☐ All youth are required to watch the department’s PREA video. 7330 Merced Probation Camp PRO 23-24 Page 32 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) identification of key staff and their roles; ☒ G-103 Admission Procedures IX, B-20 ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free ☒ G-103 Admission Procedures IX, B-4 of retaliation for reporting a grievance, and the name of ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the ☒ G-103 Admission Procedures IX, B-5 court process; ☐ ☐ (g) access to routine and emergency health and mental ☒ G-103 Admission Procedures IX, B-6 health care; ☐ ☐ (h) access to education, religious services, and G-103 Admission Procedures IX, B-15 and ☒ recreational activities; ☐ ☐ 21 (i) housing assignments; ☒ G-103 Admission Procedures IX, B-8 ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ G-103 Admission Procedures IX, B-13 ☐ ☐ (k) rules and access to correspondence, visits and telephone use; G-103 Admission Procedures IX, B-10 and ☒ ☐ ☐ 11 (l) availability of reading materials, programming, and other activities; G-103 Admission Procedures IX, B-12 and ☒ ☐ ☐ 17 7330 Merced Probation Camp PRO 23-24 Page 33 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; G-103 Admission Procedures IX, B-19 ☒ The Orientation Pamphlet provides ☐ ☐ guidelines that the facility has in place which could result in the use of force or restraint. It is a summary of the policy. (n) immigration legal services; ☒ G-103 Admission Procedures IX, B-16 ☐ ☐ (o) emergencies including evacuation procedures; ☒ G-103 Admission Procedures IX, B-14 ☐ ☐ (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by A-107 Non- Discrimination Policy other youth and staff; ☒ ☐ ☐ The NDP is articulated in the Orientation Pamphlet. (q) availability of services and programs in a language other than English if appropriate; ☒ G-103 Admission Procedures IX, B-23 ☐ ☐ (r) the process for requesting different housing, education, programming and work assignments; ☒ G-103 Admission Procedures IX, B-21 ☐ ☐ (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ A copy of the Orientation Pamphlet, detailing ☐ ☐ information on the youth’s stay, is mailed to questions and provides contact information for the the parent when a youth is detained. facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ G-103 Admission Procedures IX, B-22 ☐ ☐ 1354 SEPARATION ☒ The facility administrator shall develop and implement ☐ ☐ G-124 Separation written policies and procedures that address: 7330 Merced Probation Camp PRO 23-24 Page 34 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, G-124 GP I, A Voluntary Separation (Self assaultive behavior, disciplinary consequences and Separation) protective custody. G-124 GP I, B Involuntary Separation (Medical, Mental Health, or Administrative Separation [AS]) A youth can self-separate from his/her assigned unit based on application. Self- separation is not confinement but rather a youth’s choice to not participate in activities. Involuntary separation can be for medical reasons, mental health requests, or administrative purposes. In terms of Administrative Separation (discipline or behavior), the youth must meet certain ☒ milestones of behavior to return to regular ☐ ☐ programming. The youth’s behavior is evaluated each shift by an SJIO and every effort is made to meet the established goals of reintegration. We reviewed numerous incidents of Self and Administrative Separation from May 2022 to April 2023. There were 103 Administrative Separations and 17 Self Separations during this 11-month period. We found the timeline for Administrative Separation similar to Room Confinement (RC) and provided technical assistance to implement a distinguished and structured process for AS involving the youth’s reintegration out of their room. (b) consideration of positive youth development and trauma-informed care. ☒ G-124 GP I ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ G-124 GP I necessary to accomplish the objective of separation. 7330 Merced Probation Camp PRO 23-24 Page 35 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. I-101 Discipline Process ☒ ☐ ☐ I 103 Behavior Management System (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and ☒ G-108 Institutions Code Section 208.3 and Section 1354.5 of ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains G-124, Procedure II-B necessary. ☒ Youth can self-separate, for short or long ☐ ☐ periods of time. A separation log is initiated and requires administrative notice, follow-up and at minimum, a daily review. 7330 Merced Probation Camp PRO 23-24 Page 36 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and G-108 Room Confinement implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section We reviewed Room Confinement (RC) 208.3. The placement of a youth in room confinement processes and accompanying shall be accomplished in accordance with the following documentation. There have been 20 guidelines: incidents of RC from May 2022 to April 2023. Our documentation review included packets with a Room Confinement Checklist identifying the staff responsibilities for the process, the incident report, and a safety check log. Of the incidents we reviewed, most incidents were less than an hour. Policy requires youth to be moved to intake for RC placement, which allows normal ☒ programming in the units to continue. ☐ ☐ We discussed the differences between RC incidents and those involving Administrative Separation. The circumstances of the incidents are similar, with youth reintegrating into different forms of programming. We provided technical assistance to refer to all safety and security behaviors as RC and consider reintegration into an Administrative Separation status. The documentation for both is clear and compliant with Title 15. IGJJCC staff have incorporated all elements of RC, utilizing the tool as a last resort, and re-integrating youth as soon as possible. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ G-108 GP II ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ ☐ ☐ G-108 GP III retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☒ ☐ ☐ G-108 GP IV of the youth. 7330 Merced Probation Camp PRO 23-24 Page 37 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ G-108 GP confinement for a period of four hours, staff shall do one ☐ ☐ or more of the following: (1) Return the youth to general population. ☒ G-108 Continuation of RC I ☐ ☐ (2) Consult with mental health or medical staff. ☒ G-108 Continuation of RC I, A ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ G-108 Continuation of RC I, B the youth to general population. ☐ ☐ (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ G-108 Continuation of RC ☐ ☐ (A) Document the reasons for room confinement and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ G-108 Continuation of RC I, C ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ G-108 Continuation of RC I, B integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ G-108 Continuation of RC I, D every four hours thereafter. ☐ ☐ (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth ☒ G-108 GP I in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in ☒ court holding facilities or adult facilities. ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. 7330 Merced Probation Camp PRO 23-24 Page 38 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) This section does not apply during an extraordinary emergency circumstance that requires G-108 Procedures C a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and G-108 Procedures B protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN The facility administrator shall develop and implement ☒ J-110 Institutional Assessment and Plan ☐ ☐ written policies and procedures for assessment and case planning. 7330 Merced Probation Camp PRO 23-24 Page 39 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: The assessment is based on information collected J-110 GP I during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance abuse history, educational, vocational, The agency uses the Positive Achievement counseling, behavioral health, consideration of known Change Tool (PACT) Assessment for youth, history of trauma, and family strengths and needs. with the assigned Probation Officer completing the initial assessment. Once the youth’s criminogenic needs are evaluated, IGJJCC staff work on the (ongoing) Institution Case Plan, which is reviewed every 30 days to ensure goals and objectives are maintained and/or modified. Within 30 days of a youth’s scheduled release, a Child and Family Team (CFT) Plan is created to establish re-entry and transition goals. We reviewed numerous initial, ongoing, and CFT plans, which address the goals established, intervention implemented, and timelines for completion through a myriad of ☒ programs. The IGJJCC Peer Support ☐ ☐ Specialists, Program Specialists, GEO monitors, and Wellpath Behavior Health engage regularly with youth to ensure identified needs are met with comparable services and programming. The many opportunities for youth to progress with personal, family, educational, and employment options is an amazing positive benefit for the youth in Merced. The different BCA Programs: Short Term, Long Term, and Youth Treatment Programs, all offer extensive programming opportunities to meet the needs identified in the case plan. We found documentation that supported the plan and outcomes. The Plan has a narrative and check box formats that are independently driven and provide a comprehensive response. The Action Plan identifies more independent narratives with steps to achieve the goals identified. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth ☒ J-110 GP II held for at least 30 days or more and created within ☐ ☐ 40 days of admission. 7330 Merced Probation Camp PRO 23-24 Page 40 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) The institutional plan shall include, but not be limited to, written documentation that provides: ☒ J-110 Institutional Case Plans ☐ ☐ (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ J-110 Institutional Case Plans I ☐ ☐ (B) a plan for meeting the objectives that includes a description of program resources needed and ☒ J-110 Institutional Case Plans I individuals responsible for assuring that the plan ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and J-110 Institutional Case Plans I discussion of the plan with the youth; ☒ ☐ ☐ The staff review, modify, and update the Institutional Case Plan every 30 days. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for J-110 Institutional Case Plans II post dispositional youth in accordance with Section 1351; and, Within 30 days of release, the CFT (Child ☒ and Family Team) will meet to target ☐ ☐ transition and re-entry services for a youth exiting the BCA. The team consists of facility staff, school staff, Behavioral Health staff, a Supervising Deputy Probation Officer, and family member(s) or supportive adult(s). (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ J-110 GP III ☐ ☐ and Regional Center for the Developmentally Disabled. 7330 Merced Probation Camp PRO 23-24 Page 41 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1356 COUNSELING AND CASEWORK SERVICES The facility administrator shall develop and implement J-109 Counseling and Casework Services written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: The agency case management system from Tyler has a Detention Activity Tree component which allows facility staff, field DPOs, and agency partners to document pertinent information in real time. If a youth requests assistance in contacting an ☒ attorney/parent/supportive adult or when ☐ ☐ staff/partners provide counsel with any issues or facilitate assistance while detained, the system generates a documented notation of the contact. We reviewed numerous documented activity tree entries and found them responsive to the youths needs and behaviors. (a) youth will receive assistance with needs or concerns that may arise; ☒ J-109 GP II, A ☐ ☐ (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ J-109 GP II, B probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ J-109 GP II, C ☐ ☐ 7330 Merced Probation Camp PRO 23-24 Page 42 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the H-112 Use of Force (UF) responsible physician, shall develop and implement written policies and procedures for the use of force, which may include chemical agents. Force shall never The agency provided force incidents for be applied as punishment, discipline, retaliation or review, including youth-on-youth fights, riot treatment. behavior, threatening behavior toward staff, (a) At a minimum, each facility shall develop policies and and self-harm behavior. Of the total 83 procedures which: incidents this cycle, including 118 uses of OC spray and 72 uses of physical force, twenty - one of the incidents occurred involving BCA youth since May of 2022. As demonstrated by the data, most incidents involved multiple youth. There were 18 total incidents of staff using restraints post incident at the IGJJCC, as an escort to the youth’s room or intake. The incident reports were timely, informative and within policy. Staff responses and actions appeared appropriate based on the ☒ comprehensive documentation submitted. ☐ ☐ The IGJJCC meets monthly via an “Inquiry Board” to audit/review all UF incidents, including the incident report and camera review. The findings made by administrator’s post-review are that the staff acted lawfully, appropriately within policy, immediately in response to the identified threat, and/or if the force was necessary. The review also identifies if the staff were appropriately trained to respond, objective and reasonable in their response, whether the staff precipitated the incident and that the staff reacted professionally. Use of Force incidents are down from the recorded incidents last cycle of 103 (223 youth), 116 in 2019, and 200 in 2018. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 ☒ H-112 Use of Force Defined to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. 7330 Merced Probation Camp PRO 23-24 Page 43 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) outline the force options available to staff including both physical and non-physical options and define H-112 Defense Options Defined when those force options are appropriate. ☒ The IGJJCC continuum includes Officer ☐ ☐ Presence, Counseling, Verbal Commands, Empty Hand Controls, Defensive Tactics and OC Spray. (3) describe force options or techniques that are expressly prohibited by the facility. ☒ H-112 Prohibited Techniques ☐ ☐ (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ ☐ ☐ H-112 GP I, I action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting H-112 Documentation of Use of Force I and reporting the use of force, including reporting requirements of management and line staff and H-112 Incident Reports I, A-I procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. H-112 Administrative Review of Use of Force ☒ ☐ ☐ I, A-H (7) define the role, notification, and follow-up procedures required after use of force incidents for H-112 Medical Referral or Treatment I, A-B medical, mental health staff and parents or legal guardians. ☒ H-112 Mental Health Referral or Treatment I ☐ ☐ H-112 Notification I (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) H-112 GP II and Welfare and Institutions Code Section 222. ☒ ☐ ☐ H-116 Procedure III Pregnant Youth 7330 Merced Probation Camp PRO 23-24 Page 44 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: H-112 Defense Options VI OC Spray (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and H-112 Training Requirements for Physical the approved method of deployment for those and OC Spray Force Interventions I and II chemical agents. ☒ ☐ ☐ There were 118 youth impacted by 83 incidents of OC use from May 2022 to April 2023, 21 of which were in the BCA. Our review of incidents revealed the IGJJCC staff exhausts efforts to de-escalate incidents before the use of OC Spray. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the ☒ H-112 Defense Options VI OC Spray safety of others and only when de-escalation efforts ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. H-112 Training Requirements for Physical This shall include that youth who have been exposed ☒ ☐ ☐ and OC Spray Force Interventions VIII to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents H-112 Documentation of Use of Force I involving chemical agents for medical, mental health staff and parents or legal guardians. H-112 Incident Reports I, A-I H-112 Administrative Review of Use of Force ☒ I, A-H ☐ ☐ H-112 Medical Referral or Treatment I, A-B H-112 Mental Health Referral or Treatment I H-112 Notification I (5) provide for the documentation of each incident of use of chemical agents, including the reasons for H-112 Documentation of Use of Force I which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training ☒ H-112 Training Requirements for Physical in use of force and chemical agents when appropriate ☐ ☐ and OC Spray Force Interventions VIII that address: 7330 Merced Probation Camp PRO 23-24 Page 45 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) known medical and behavioral health conditions that would contraindicate certain types of force; ☒ H-112 GP II ☐ ☐ (2) acceptable chemical agents and the methods of application. H-112 Training Requirements for Physical ☒ ☐ ☐ and OC Spray Force Interventions V, VI, VII (3) signs or symptoms that should result in immediate referral to medical or behavioral health. H-112 Training Requirements for Physical and OC Spray Force Interventions VIII ☒ ☐ ☐ H-112 Medical Referral or Treatment I, A-B H-112 Mental Health Referral or Treatment I (4) instruction on the Constitutional Limitations of Use of Force. ☒ H-112 Grievances on the Use of Force ☐ ☐ (5) physical training force options that may require the use of perishable skills. H-112 Training Requirements for Physical and OC Spray Force Interventions III H-112 Training Requirements for Physical and OC Spray Force Interventions IV ☒ ☐ ☐ Staff at the IGJJCC are required to complete three annual training courses on the use of force, including OC Spray. (6) timelines the facility uses to define regular training. The IGJJCC requires staff to complete significant training prior to being authorized to ☒ ☐ ☐ carry OC Spray with a minimum of three updated training courses annually. 7330 Merced Probation Camp PRO 23-24 Page 46 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the F-107 GP I Use of Restraint Devices within responsible physician and mental health director, shall the Facility develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize a youth's There has been one incident involving extremities and/or prevent the youth from being restraints as defined by this regulation at the ambulatory. IGJJCC, which included the use of the WRAP device. The incident did not involve a BCA youth. ☒ ☐ ☐ The incident involved a youth’s intent at self- harm, resulting in staff placing the youth in the WRAP. We noted the Program Manager responded to the facility, as did Wellpath Behavior Health Services, resulting in de- escalation and WRAP removal within an hour of placement. Physical restraints may be used only for those youth who present an immediate danger to themselves or F-107 GP II others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ F-107 WRAP GP I, B self-inflicted physical harm. Physical restraints should ☐ ☐ be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of F-107 GP II restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ F-107 WRAP GP I, F of hands and feet together behind the back (hogtying) is ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used F-104 Movement of Youth within the Facility to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed ☒ ☐ ☐ F-107 GP I Use of Restraint Devices within by Section 1358.5, Use of Restraint Devices for the Facility Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager F-107 Use of Restraint Devices for may delegate authority to place a youth in restraints to a ☒ Prolonged Periods I, A physician. Reasons for continued retention in restraints ☐ ☐ shall be reviewed and documented at a minimum of every F-107 WRAP GP I, C hour. 7330 Merced Probation Camp PRO 23-24 Page 47 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no H-107 WRAP Procedure III and IV (no later than two hours from the time of placement. The medical staff on duty) youth shall be medically cleared for continued retention at least every three hours thereafter. ☒ ☐ ☐ Medical staff must be on site and the policy requires a review every 30 minutes. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the H-107 WRAP Procedure III and V time of placement, to assess the need for mental health treatment. ☒ ☐ ☐ This policy details staff responsibilities when no behavioral health staff are on duty. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and H-107 WRAP Precaution IV to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff H-107 WRAP Procedure VI interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. ☒ H-107 WRAP Documentation ☐ ☐ The IGJJCC policy requires 1:1 Supervision with five-minute documented observations. In addition to the requirements above, policies and procedures shall address: ☒ ☐ ☐ H-107 WRAP Documentation I, A (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. F-107 Use of Restraint Devices within the ☒ ☐ ☐ Facility V, A-G (c) acceptable restraint devices. F-107 GP I ☒ ☐ ☐ The IGJJCC has identified metal handcuffs, leg shackles, plastic cuffs, cloth restraints, and the WRAP. 7330 Merced Probation Camp PRO 23-24 Page 48 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ H-107 WRAP Precautions I-VI (e) availability of cardiopulmonary resuscitation equipment. F-107 GP IV ☒ ☐ ☐ H-107 WRAP for Prolonged Periods III, D (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a F-107 Use of Restraint Devices for specified housing area for restrained youth which makes Prolonged Periods I, B provision to protect the youth from abuse. ☒ ☐ ☐ H-107 WRAP for Prolonged Periods III (g) provision for hydration and sanitation needs. ☒ ☐ ☐ H-119 Use of WRAP for Prolonged Periods C (h) exercising of extremities. ☒ ☐ ☐ H-119 Use of WRAP for Prolonged Periods C 7330 Merced Probation Camp PRO 23-24 Page 49 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION F-107 Use of Restraint Devices within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health director, shall develop and implement written policies We reviewed all 18 incidents specific to the and procedures for the use of restraint devices when the use of restraints for movement and purpose is for movement or transportation within the transportation within the IGJJCC, 5 of which facility that shall include the following: involved a BCA youth involved in the use of force incident. ☒ ☐ ☐ Staff are required to check the box that applies and document the circumstances leading to the restraint, the less restrictive measures considered, known medical conditions, and the consideration of trauma due to the restraint application. The justification is documented on a “Restraint Device Assessment for Movement and Transportation Within the Facility” form. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required ☒ ☐ ☐ F-107 GP I and V training. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ F-107 GP VI (c) an individual assessment of the need to apply restraints for movement or transportation that includes F-107 Documentation I, a-d consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and IGJJCC administration conducts a monthly approval. review of all UF and UR incidents. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices ☒ ☐ ☐ F-107 GP II shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and F-107, GP III Welfare and Institutions Code Section 222. ☒ ☐ ☐ H-116 Pregnant Youth GP III H-116 Procedure IV 7330 Merced Probation Camp PRO 23-24 Page 50 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in H-105 Use of the Safety Room GP I and II cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title There has been one safety room placement 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ since May 2022 at the IGJJCC, not involving a BCA youth. danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ H-105 GP VIII, B clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☒ ☐ ☐ H-105 GP V room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any H-105 GP VIII, A staff interventions every 15 minutes, with actual time recorded; ☒ ☐ ☐ IGJJCC policy requires staff interventions every five minutes. (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☒ ☐ ☐ H-105 GP V (5) provide for immediate medical assessment, where appropriate, or an assessment at the next H-105 Procedure III, A daily sick call; and, ☒ ☐ ☐ IGJJCC policy requires staff to immediately notify the on-duty medical staff. The IGJJCC has 24/7 medical staff on-site and Wellpath BH Services on-site or on-call. (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☒ ☐ ☐ H-105 GP IX means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ accomplished in accordance with the following: 7330 Merced Probation Camp PRO 23-24 Page 51 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) safety room shall not be used before other less restrictive options have been attempted and ☒ ☐ ☐ H-105 GP I exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ H-105 GP II staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☒ ☐ ☐ H-105 GP IV youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☒ ☐ ☐ H-105 Procedure VIII for a period of four hours, staff shall do one or more of the following: ☒ ☐ ☐ H-105 Procedure VIII, A (1) return the youth to general population. ☒ ☐ ☐ H-105 Procedure VIII, B (2) consult with mental health or medical staff, (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ ☐ ☐ H-105 Procedure VIII, C the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized H-105 Procedure VIII, C plan that includes the requirements of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. ☒ ☐ ☐ Staff is required to complete an Individualized Plan for Reintegration into Programming form if youth are in the safety room exceeding four hours. 1360 SEARCHES The facility administrator shall develop and implement F-106 Searches written policies and procedures governing the search of ☒ ☐ ☐ youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ F-106 GP I staff. 7330 Merced Probation Camp PRO 23-24 Page 52 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being ☒ ☐ ☐ F-106, GP III searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. F-108 This section includes all searches outlined in the regulation. The strip search form articulates the requirements to do the search, including providing documentation of reasonable cause and having supervisor authorization to do so. ☒ ☐ ☐ We reviewed 31 Strip Search Authorization forms and found the necessary, reasonable suspicion noted with accompanying supervisor approval. Of the 111 Strip Searches conducted from May 2022 to April 2023, 57 (51%) were in the months of October, November, and December 2022, when the agency was finding drugs (Fentanyl) in the facility. There were 14 strip searches of BCA youth. (d) Physical body cavity searches shall only be conducted by a medical professional. F-108 GP V, A ☒ ☐ ☐ F-108 Body Cavity Searches I F-108 Physical Body Cavity Searches (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor F-108 GP I and II when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. F-106 Provisions of Transgender/Intersex Pat Down Searches ☒ ☐ ☐ F-108 Provisions for Transgender/Intersex Youth Strip Searches 7330 Merced Probation Camp PRO 23-24 Page 53 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ F-106 GP VII conducted by a medical professional. Such searches must be justified and documented in writing. F-108 GP V, A 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement G-122 GP I Grievances written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to There were 166 grievances filed from May health care services, classification decisions, program 2022 to April 2023. We noted 38 grievances, participation, telephone, mail or visiting procedures, approximately 23%, were filed by three food, clothing, bedding, mistreatment, harassment or youths. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and ☒ ☐ ☐ procedures shall include provisions whereby the facility We reviewed grievance logs and reports. manager ensures: The staff articulate a response and communicate findings with youth and involve staff in a timely manner. In almost all grievances, the Program Manager communicates with the youth as a means of dialogue and checking in. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ G-122 GP III have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ G-122 GP IV supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ G-122 GP V (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances ☒ ☐ ☐ G-122 GP VI that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ G-122 GP VII directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ G-122 GP VIII 7330 Merced Probation Camp PRO 23-24 Page 54 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ G-122 GP IX (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ G-122 GP X involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer ☒ ☐ ☐ G-122 GP XI time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ G-122 GP II Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ G-122 GP XIII addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical E-108 Incident Reports harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS A01-0309-28 DNA Policy, Procedure C-3 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☐ ☐ ☒ The facility will not use force to collect DNA. to collect blood specimens, saliva samples, and thumb If a youth refuses, they are returned to court. or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. 7330 Merced Probation Camp PRO 23-24 Page 55 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7330 Merced Probation Camp PRO 23-24 Page 56 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM (a) School Programs J-104 Education GP I-V The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee The Merced County Office of Education pursuant to applicable State laws. The school and facility (MCOE) operates the educational program administrators shall develop and implement written policy for the IGJJCC. There is a principal and two and procedures to ensure communication and full-time teachers, a full-time tutor, an coordination between educators and probation staff. Instructional Aide, a Youth Engagement Culturally responsive and trauma-informed approaches Specialist, Counselor, School Psychologist, should be applied when providing instruction. Education College, and Career Transition Advisor, staff should collaborate with the facility administrator to Construction/Culinary CTE, as well as a use technology to facilitate learning and ensure safe Special Education Liaison when needed. technology practices. The facility administrator shall The principal, Robert Pierce, is new to the request an annual review of each required element of the facility but committed to providing a robust program by the Superintendent of Schools, and a report environment for youth which includes an or review checklist on compliance, deficiencies, and ROP Program, community college corrective action needed to achieve compliance with this enrollment, and new to the facility, section. Such a review, when conducted, cannot be technology. The ROP Program includes delegated to the principal or any other staff of any juvenile culinary education/experience, construction, court school site. The Superintendent of Schools shall forklift certification, automotive training, and conduct this review in conjunction with a qualified outside landscaping/gardening. agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item ☒ ☐ ☐ with the Superintendent of Schools and shall take Our discussion with the Principal and Director whatever corrective action is necessary to address each revealed an enhanced motivation to work deficiency and to fully protect the educational interests of with this population on extra-curricular all youth in the facility. opportunities for graduated youth, including dually enrolled opportunities, Social and Emotional Learning Education (upcoming program), and a Comeback Charter Program to assist older youth with Independent Study resources. Graduated youth can continue in a classroom setting and further their education skills with an online college. MacBooks are provided to facilitate Common Core instruction as well as trade programs. Transition services occur for committed youth as they exit including a team meeting with the Office of Education, the Merced High School District, and the parents to come up with the best school upon release. 7330 Merced Probation Camp PRO 23-24 Page 57 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Required Elements The facility school program shall comply with the State J-104 Required Program Elements I Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ J-104 Required Program Elements III nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, ☒ ☐ ☐ J-104 Required Program Elements IV courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ J-104 Required Program Elements V Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ J-104 Required Program Elements VI (4) Administration of the High School Equivalency Tests as approved by the California Department of ☒ ☐ ☐ J-104 Required Program Elements VII Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards ☒ ☐ ☐ J-104 Required Program Elements VIII grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court J-104 Required Program Elements IX schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7330 Merced Probation Camp PRO 23-24 Page 58 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary J-104 Required Program Elements X or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be J-104 School Discipline I implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect the ☒ ☐ ☐ J-104 School Discipline II educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school J-104 School Discipline III shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures ☒ ☐ ☐ J-104 School Discipline IV that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or J-104 Provisions for Student with Special suspected disabilities. This includes but is not limited ☒ ☐ ☐ Needs I to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ J-104 Provisions for Student with Special federal laws and regulations governing programs for Needs II EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's J-104 Educational Screening at Admission educational history, including but not limited to: 7330 Merced Probation Camp PRO 23-24 Page 59 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) School progress/school history; J-104 Educational Screening at Admission ☒ ☐ ☐ I, A (B) Home Language Survey and the results of the State Test used for English language proficiency; J-104 Educational Screening at Admission ☒ ☐ ☐ I, B (C) Needs and services of special populations as defined by the State Education Code, including but not limited to, students with special needs. J-104 Educational Screening at Admission ☒ ☐ ☐ I, C (D) Discipline problems. J-104 Educational Screening at Admission ☒ ☐ ☐ I, D (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ J-104 Educational Screening at Admission II levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth within five school days. ☒ ☐ ☐ J-104 Educational Screening at Admission III (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's records from his/her prior school(s), including, but not J-104 Educational Screening at Admission IV limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ J-104 Educational Reporting I placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in J-104 Educational Reporting II accordance with the State Education Code. 7330 Merced Probation Camp PRO 23-24 Page 60 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies J-104 Transition and Re-entry Planning I-III and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- J-104 Post-Secondary Education secondary education providers to facilitate access to ☒ ☐ ☐ Opportunities I-III (BCA) educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7330 Merced Probation Camp PRO 23-24 Page 61 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND EXERCISE. J-106 Recreation GP I The facility administrator shall develop and implement written policies and procedures for programs, recreation, and exercise for all youth. The intent is to The IGJJCC provides numerous minimize the amount of time youth are in their rooms or programming and service opportunities, their bed area. facilitated by the Program Specialist, three Peer Specialists (two full-time and one part- time), 12 onboarding GEO Program Monitors/Facilitators, and two Wellpath Behavior Health Service staff. We spoke with the Program Specialist, Shannon High, and Program Coordinator, Beatriz Ramirez, who were able to detail the collaboration with probation and allied partners for activities and programs facility- wide. The unit schedules articulate a full day, and each youth participates in the scheduled event. The Peer Specialist engages youth in a myriad of opportunities while working on goals established in the Institutional Case Plan. They coordinate the Behavior ☒ ☐ ☐ Management process for activities, programming, and incentives. The GEO Group has been contracted to support 12 positions to work with youth on numerous curriculum-based alternatives to address the population needs for groups including EBP facilitation with new programs on the horizon to focus on Victim Impact, Batterers Intervention, Heavy Boundaries, Nurturing Parent and other opportunities to meet the needs of the Merced demographic/population. Each alternative is a best practice alternative, and responsive to measures that are outcome driven. A Program Review Memo was completed by Deputy Chief Probation Officer Lisa Maples on January 26, 2023, articulating the numerous structured opportunities available to all youth. 7330 Merced Probation Camp PRO 23-24 Page 62 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three J-106 GP II hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ J-106 GP III represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ J-106 GP II There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ☒ ☐ ☐ J-106 GP X ensure content offered is current, consistent, and relevant to the population. 7330 Merced Probation Camp PRO 23-24 Page 63 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to J-106 Structured Recreation, I include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce Programs facilitated by the Peer Specialists recidivism. These programs should be based on the and GEO Monitors/Facilitators (full youth’s individual needs as required by Sections 1355 implementation June 2023) include: and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county Interactive Journaling – topics include: What partners such as mental health agencies, community Got Me Here, Individualized Change Plan, based organizations, faith-based organizations or Responsible Behavior, Re-Entry Planning, Probation staff. Handling Difficult Feelings, Relationships and Communication, Victim Awareness, Programs may include but are not limited to: Substance Abusing Behavior, and, Family; CBT; Moral Recognition Therapy (MRT) – subjects include How to Escape Your Prison, Coping with Anger, Thinking for Good Character Development, Parenting and Family Values, and, Your Life Work; Social ☒ ☐ ☐ Responsibility; Leadership for Life; and, Thinking for Change (T4C). The GEO Curriculum for groups is in process with the full complement of monitors/facilitators to be in place in the coming weeks. Programs facilitated or provided by the MCOE include: Online College with Merced City College; Career Technical Education; Regional Occupation Program (ROP) which includes Culinary Essentials, Logistics and Warehouse (forklift operation), Rise to Higher Grounds Café (pending), Work-Landscape- Agriculture (WLA), Creative Writing and Book Club. 7330 Merced Probation Camp PRO 23-24 Page 64 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; J-106 Structured Recreation I (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and ☒ ☐ ☐ J-106 Unstructured Recreation entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity ☒ ☐ ☐ J-106 Procedures each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ J-106 GP IX the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to religious J-103 Religious Programs services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: 7330 Merced Probation Camp PRO 23-24 Page 65 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS J-103 GP I (a) opportunity for religious services and practices; ☒ ☐ ☐ J-103 Religious Practices I, A-D J-103 GP III (b) availability of clergy; and, ☒ ☐ ☐ J-103 Access to Clergy I-III (c) availability of religious diets. ☒ ☐ ☐ J-103 Religious Diets I 1373 WORK PROGRAM The facility administrator shall develop policies and J-102 Work/Job Programs procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall be meaningful, constructive and related to vocational Youth apply for certain positions on-site that training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary ☒ ☐ ☐ include Unit Clean-up, facility tasks, and landscape/gardening projects. Based on measure performance objectives and time spent on the specific tasks, youth promote to Group Leader and are afforded more incentives and advancement in the program. 1374 VISITING The facility administrator shall develop and implement J-101 Visiting GP I and II written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ The IGJJCC visiting timeline allows multiple times for the youth to receive visits. The members, such as grandparents and siblings, and IGJJCC allows for a family movie night for supportive adults, may be allowed to visit with the pre- and post-disposition youth based on approval of the facility administrator or designee, and in behavior. conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. J-101 Visiting GP III, IV, V, and VI Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7330 Merced Probation Camp PRO 23-24 Page 66 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations ☒ ☐ ☐ J-101 Visiting GP I and VII shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall J-101 Visiting GP VI be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. The facility allows different mechanisms to encourage or facilitate visits with the youth ☒ ☐ ☐ and their family, including in-person, virtual and telephone contact. 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ J-111 Correspondence written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ J-111 GP I (b) youth may send two letters per week postage free; ☒ ☐ ☐ J-111 GP III (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ J-111 GP IV staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ J-111 GP V cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS The administrator of each juvenile facility shall develop ☒ ☐ ☐ J-107 Use of Telephone-Youth and implement written policies and procedures to provide youth with access to telephone communications. 7330 Merced Probation Camp PRO 23-24 Page 67 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1377 ACCESS TO LEGAL SERVICES The facility administrator shall develop written procedures ☒ ☐ ☐ J-108 Access to Legal Services to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ J-108 GP I and II (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ J-108 GP III (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ J-108 GP IV 1390 DISCIPLINE The facility administrator shall develop and implement I-101 Discipline Process GP I and II written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline The IGJJCC Behavior Modification System shall be imposed at the least restrictive level which clearly identifies expectations and promotes the desired behavior and shall not include consequences for facility rules. The Due corporal punishment, group punishment, physical or Process procedures outline a loss of points psychological degradation. Deprivation of the following is or status for negative behaviors but have an not permitted: aggressive incentive-based rewards system that acknowledges a youth’s positive behavior. Youth receive all required regulation components as it relates to education, programming, and their rights for ☒ ☐ ☐ all conditions of confinement. When youth pose a threat to the safety and security of the facility, staff continue to promote reintegration with all programs and activities as soon as possible. Youth understand expected behaviors and seek to promote and advance their opportunities for incentives throughout the day. Sanctions remind youth of the rules, and we found the major incidents and processes to exercise discipline, are rare events. (a) bed and bedding; ☒ ☐ ☐ I-101 Discipline Process GP II, A 7330 Merced Probation Camp PRO 23-24 Page 68 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) daily shower, access to drinking fountain, toilet and ☒ ☐ ☐ I-101 Discipline Process GP II, B personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ I-101 Discipline Process GP II, C (d) contact with parent or attorney; ☒ ☐ ☐ I-101 Discipline Process GP II, D (e) exercise; ☒ ☐ ☐ I-101 Discipline Process GP II, E (f) medical services and counseling; ☒ ☐ ☐ I-101 Discipline Process GP II, F (g) religious services; ☒ ☐ ☐ I-101 Discipline Process GP II, G (h) clean and sanitary living conditions; ☒ ☐ ☐ I-101 Discipline Process GP II, H (i) the right to send and receive mail; ☒ ☐ ☐ I-101 Discipline Process GP II, I (j) education; and, ☒ ☐ ☐ I-101 Discipline Process GP II, J (k) rehabilitative programming. ☒ ☐ ☐ I-101 Discipline Process GP II, K 7330 Merced Probation Camp PRO 23-24 Page 69 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. I-101 Notification of Standards of Behavior III Such rules and penalties shall include both major (Impaired, illiterate, or limited English violations and minor violations, be stated simply and proficiency) affirmatively, and be made available to all youth. Provision shall be made to provide accessible information I-103 Behavior Management System (BMS), to youth with disabilities, limited English proficiency, or Violations and Sanctions for Level 1-4 limited literacy. Violations The facility has a comprehensive sanction matrix and Incentive Program for all youth in custody. The BCA has a system of earning levels and privileges as they go through the program, including phase progression based on meeting established goals. However, the ☒ ☐ ☐ BMS in I-101 is the same. The BCA Behavior Management Program is designed for youth to achieve a certain number of points to meet levels in the program. The programs require the following: Short Term Youth, in level 2 (30 days or 1500 points) or level 3 (90 days or 3000 points); Long Term Youth (4-6 months or 6000 points); and YTP Youth (1 year or 18250 points). Youths are awarded points based on behavior and meeting expectations identified in their case plan or program advancement. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement ☒ ☐ ☐ I-101 Due Process written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ I-101 GP I (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ I-101 GP IV 7330 Merced Probation Camp PRO 23-24 Page 70 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) definition of major and minor rule violations and their consequences, and due process requirements; I-103 Behavior Management System, Violations and Sanctions for Level 1-4 Violations ☒ ☐ ☐ Level 1 and 2 violations are considered minor violations. Level 3 and 4 violations are major violations. (d) trauma-informed approaches and positive behavior interventions; I-101 GP I ☒ ☐ ☐ I-103 BMS (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ I-103 BMS Level 1 and 2 Violations accompanied by written documentation and a policy of review and appeal to a supervisor; and, 7330 Merced Probation Camp PRO 23-24 Page 71 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) major rule violations and the discipline process shall be documented and require the following: I-101 Due Process II We reviewed numerous due process reports during incident report reviews of the use of force, room confinement, administrative separation, and use of restraints. Of the 142 major incidents from May 2022 to April 2023, most relate to youth-on-youth assaults. The accompanying Due Process documentation was fair given the situation surrounding the rule violation and included conversations memorialized by the administration. Staff utilize appropriate sanctions and do a good job of outlining the violation and providing consequences within the behavior management grid. We identified some due ☒ ☐ ☐ process sanctions that related to administrative separation, a point clarified last cycle. These incidents were few and occurred just after the last inspection. The reports were detailed, objective, and timely. We found administrative staff reviewed major incidents but also frequently met with the youth regarding the sanction without the youth requesting an appeal. This level of involvement seemed to foster a line of communication through dialogue and the learning experience. Youth interviews corroborated this by stating administrators and supervisors were genuine and trustworthy. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ I-101 Due Process II, A (2) accommodations provided to youth with disabilities, limited literacy, and English language ☒ ☐ ☐ I-101 Due Process II, B learners; (3) hearing by a person who is not a party to the ☒ ☐ ☐ I-101 Due Process II, C incident; 7330 Merced Probation Camp PRO 23-24 Page 72 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) opportunity for the youth to be heard, present ☒ ☐ ☐ I-101 Due Process II, D evidence and testimony; (5) provision for youth to be assisted by staff in the ☒ ☐ ☐ I-101 Due Process II, E hearing process; (6) provision for administrative review. ☒ ☐ ☐ I-101 Due Process II, F (g) violations that result in a removal from camp or commitment program, but not a return to court, will I-104 Penalties for Rule Violations I and II follow the due process provisions in subsection (e) above. ☒ ☐ ☐ This policy outlines the criteria and process for a BCA failure from program, resulting in the return of the youth to JH. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Wellpath Global Policy and Procedure The health administrator/responsible physician, in Reference 71488: Communicable Disease- cooperation with the facility administrator and the local Pandemic Plan A-09 health officer, shall develop written policies and ☒ ☐ ☐ Merced County Probation Department procedures to address the identification, treatment, Juvenile Correctional Complex-COVID 19 control and follow-up management of communicable Protocol (MCPDJCC-COVID 19 Protocol) diseases. The policies and procedures shall address, but not be limited to: Wellpath Merced County Juvenile Policies (a) Intake health screening procedures; ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.1 Surveillance Wellpath Merced County Juvenile Policies (b) Identification of relevant symptoms; ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.1.2 7330 Merced Probation Camp PRO 23-24 Page 73 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.2 Control (c) Referral for medical evaluation; ☒ ☐ ☐ Merced County Probation Department Juvenile Correctional Complex-COVID 19 Protocol (MCPDJCC-COVID 19 Protocol) Wellpath Merced County Juvenile Policies (d) Treatment responsibilities during detention; ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.2.2 through 6.2.25 Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.3 Prevention (e) Coordination with public and private community- ☒ ☐ ☐ based resources for follow-up treatment; Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.5 Discharge Wellpath Merced County Juvenile Policies (f) Applicable reporting requirements; and, ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.4.1 Reporting Wellpath Global Policy and Procedure (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Reference 71488: Communicable Disease- Pandemic Plan A-09 The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency has provided staff, the youth, identified by the local health officer and currently and the public with clear guidelines for the recommended public health interventions. ☒ ☐ ☐ protection of the community, youth, and staff/agency partners. 7330 Merced Probation Camp PRO 23-24 Page 74 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) J-105, GP I The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE The youth’s personal clothing, undergarments and G-120 Clothing Issue and Exchange footwear may be substituted for the institutional clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: ☒ ☐ ☐ (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ G-120, GP I (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☐ ☐ G-120 Initial Clothing Distribution (1) Socks and serviceable footwear; ☒ ☐ ☐ G-120, G20.1, I-C and G (2) Outer garments; ☒ ☐ ☐ G-120, G20.1, I-I and K (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; G-120, G20.1, I-L ☒ ☐ ☐ G-120, G20.1, II (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ G-120, G20.1, I-E, F and J 7330 Merced Probation Camp PRO 23-24 Page 75 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried ☒ ☐ ☐ G-121, G21.2, IV completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ G-120, GP I 1482 CLOTHING EXCHANGE The facility administrator shall develop and implement G-120, G20.2 Clothing Exchange written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING G-120, G20.3 Infested/Contaminated There shall be written policies and site-specific Clothing procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS There shall be written policies and site-specific G-116, GP I Personal Hygiene procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ G-116, GP I (b) Toothpaste; ☒ ☐ ☐ G-116, GP II (c) Soap; ☒ ☐ ☐ G-116, GP III 7330 Merced Probation Camp PRO 23-24 Page 76 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Comb; ☒ ☐ ☐ G-116, GP IV (e) Shaving implements; ☒ ☐ ☐ G-116, GP V (f) Deodorant; ☒ ☐ ☐ G-116, GP VI (g) Lotion; ☒ ☐ ☐ G-116, GP VII (h) Shampoo; and, ☒ ☐ ☐ G-116, GP VIII (i) Post-shower conditioning hair products. ☒ ☐ ☐ G-116, GP IX Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap G-116, G-16.2, VIII provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged G-116, G-16.2, Shaving safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared G-116, GP III and IV among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE There shall be written policies and site specific G-116, GP I Personal Hygiene procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7330 Merced Probation Camp PRO 23-24 Page 77 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1487 SHAVING Youth shall have access to a razor daily, unless their G-116, G-16.2 Shaving appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Hair care services shall be available in all juvenile G-116, G-16.3 Hair Care Services facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Clean laundered, suitable bedding and linens, in good G-121 Bedding and Linen repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: ☒ ☐ ☐ (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ G-121 Procedure I-A regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ G-121 Procedure I-A (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ G-121 Procedure I-B (d) One towel; and, ☒ ☐ ☐ G-116, G-16.2, IV (e) One blanket or more, up on request ☒ ☐ ☐ G-121 Procedure I-C 7330 Merced Probation Camp PRO 23-24 Page 78 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1501 BEDDING LINEN EXCHANGE The facility administrator shall develop and implement G-121 Bedding and Linen Exchange I and III site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ G-121, 21.2, III 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE E-103 Building/Safety Inspection Reports The facility administrator shall develop and implement written policies and site-specific procedures for the G-119 Facility Sanitation, Maintenance, and maintenance of an acceptable level of cleanliness, Safety repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7330 Merced Probation Camp PRO 23-24 Page 79 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ ☒ Dependent or neglected minors who are defined under Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation 7330 Merced Probation Camp PRO 23-24 Page 80 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot Adult inmates from an adult facility (e.g. inmate workers ☐ ☐ ☒ or “Scared Straight” programs) are not allowed in the facility in a manner that allows contact with minors. Violation 7330 Merced Probation Camp PRO 23-24 Page 81 of 81 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7327, 7328, 7330 FACILITY: Merced County Iris Garrett Juvenile Justice Corrections Complex (IGJJCC): Juvenile Hall RC: JH – 45 TYPE: JH/ (7327), Secure Youth Treatment Facility (SYTF) (7328), and Bear Creek Academy (BCA) (7330) BCA – 60 SYTF/Camp NOTE: Building 2 is unoccupied pending renovations and construction upgrades. BCA Youth will SYTF – 15 return to the site in Units G and H in the coming months. SYTF youth will occupy Units E and F pending completion of their construction remodel. Total: 120 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 2, 2023 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds INTAKE/CONTROL Intake 1 Safety 1998 1 (1) (1) 64 sq. ft. 1 The safety room has padded walls and a toilet ring in the floor. Intake 2-3 Holding 1998 2 (2) (2) 70 sq. ft. 1 1 1 Bench space limits seating. Can be used as sleeping rooms at which time the cell would be rated for 2. Medical 6 Holding 1998 1 84 sq. ft. Not to be used unless a 601 is delivered to the facility, at which time a removable chair and cot are available. This is not rated space. Intake 8 Safety 1998 1 (5) (5) 110 sq. ft. 1 1 1 Bench space limits seating. Medical Exam 1998 1 144 sq. ft. Room Note: There are three confidential interview rooms (Intake 4, 5, 7); Booking showers (Intake 10); Property Storage (Intake 11); and Facility Storage (Intake 12) as well as the Special Service Officers Control Station in the Intake area. Intake 9 is the passthrough hallway to the Court area. Building #1: Juvenile Hall (Pop: 19), Bear Creek Academy (Pop: 13), and Secure Youth Track Facility Youth (Pop: 3) A S 1998 5 1 1 5 80 sq. ft 1 1 1 Bear Creek Academy and Secure Youth Treatment youth. A D 1998 5 2 2 10 110 sq. ft. 1 1 1 B S 1998 5 1 1 5 80 Sq. ft. 1 1 1 Bear Creek Academy and Secure Youth Treatment youth. B D 1998 5 2 2 10 110 sq. ft. 1 1 1 C S 1998 5 1 1 5 80 sq. ft. 1 1 1 Houses the general population of male and female youth. C D 1998 5 2 2 10 110 sq ft. 1 1 1 D S 1998 5 1 1 5 80 sq. ft. 1 1 1 Houses maximum security for male youth. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7327+ Merced Probation JH Camp LASE 23-24 - 1 - ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds D D 1998 5 2 2 10 110 sq. ft. 1 1 1 Note: Each unit has 3 Showers, 2 sinks with fountains, and 840 sq. ft. of dayroom space. There are common dayrooms between A-B and C-D. There is 775 sq. ft. of classroom space off each dayroom, a recreation area off each unit, and storage/laundry facilities in each unit. There are 2 interview rooms and a Multi- Purpose/Dining area in the middle of Wings A/B – C/D. Building #2: Unoccupied during the Inspection E S 1998 5 1 1 5 80 sq. ft 1 1 1 E D 1998 5 2 2 10 110 sq. ft. 1 1 1 F S 1998 5 1 1 5 80 Sq. ft. 1 1 1 F D 1998 5 2 2 10 110 sq. ft. 1 1 1 G S 1998 5 1 1 5 80 sq. ft. 1 1 1 G D 1998 5 2 2 10 110 sq ft. 1 1 1 H S 1998 5 1 1 5 80 sq. ft. 1 1 1 H D 1998 5 2 2 10 110 sq. ft. 1 1 1 Note: Each unit has 3 Showers, 2 sinks with fountains, and 840 sq. ft. of dayroom space. There are common dayrooms between E-F and G-H. There is 775 sq. ft. of classroom space off each dayroom, a recreation area off each unit, and storage/laundry facilities in each unit. There are 2 interview rooms and a Multi- Purpose/Dining area in the middle of Wings E/F – G/H. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7327+ Merced Probation JH Camp LASE 23-24 - 2 - JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7327 7728 7330 FACILITY NAME: Merced County Iris Garrett Juvenile Justice Correctional Complex FACILITY TYPE: JH/Camp (IGJJCC): Juvenile Hall, Secure Youth Treatment Facility, and Bear Creek Academy 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That X Apply): FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 2, 2023 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; There is a secure weapons area in the Sally X Port in the Booking area at the IGJJCC. 2. A secure room for the confinement of youth pending There is one intake and booking area for the admission to juvenile hall as specified in Section IGJJCC. All youth entering or returning for an 1230.1.2; outing go through this area. In each juvenile hall, camp and ranch, space used X for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area There are three holding rooms in the Intake per youth; area at the IGJJCC, two of which can be used for sleeping rooms as each contains a combo washbasin and drinking fountain. There is also one WIC 601 locked holding room X adjacent to the Medical area which is not to be used unless a 601 minor is delivered to the facility. A removable chair and cot are available. This is a non-rated room. 2. Provide no less than 45 square feet of floor space X and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the X youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 7327+ Merced Probation JH Camp PHY 23-24 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy X sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. Each living unit can accommodate 15 youths. We note all youth in JH, SYTF, and BCA are A living unit shall be a self-contained unit containing occupying Building 1 while Building 2 is being locked sleeping rooms, single and double occupancy X remodeled and under construction. sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or X other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Each sleeping room has a combo toilet, washbasin, and drinking fountain. Locked sleeping rooms shall be equipped with an X individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or X slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. The IGJJCC Administration plans to modify eight rooms in unit F of Building 2 to four two- Double occupancy sleeping rooms shall provide the X person dorms for the SYTF youth. Unit E will following: be modified later if this population grows. 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7327+ Merced Probation JH Camp PHY 23-24 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per X youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for X no more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, The living unit rooms are all wet rooms. There drinking fountains and showers as specified in Section are showers and two drinking fountains in X 1230.2. each dayroom. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for X facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like X surface. 1.2 The required recreation area shall contain no X single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow X compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide X security. 4. Access must be provided to a toilet, wash basin X and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall X be for education. 7327+ Merced Probation JH Camp PHY 23-24 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Each academic classroom shall contain a minimum of Each classroom can accommodate at least 15 160 square feet of floor space for the teacher’s desk youths as the square footage is 775’ per X and work area and a minimum of 28 square feet of classroom. There is a classroom in each unit. floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to X emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small X group educational purposes. 1230.1.13 Safety room. There is one safety room in the intake area (I- 1) and it measures 65 square feet. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 X inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified X in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls X for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the X room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; X and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches X and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical X examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with X no single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 7327+ Merced Probation JH Camp PHY 23-24 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Youth dine in the multi-purpose room adjacent to each living unit or in the dayroom. Dining areas in juvenile facilities shall contain a X minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the X same room without appropriate visual barrier. 1230.1.17 Visiting space. Visiting occurs in the Court Waiting room of the facility. Space shall be provided in all juvenile facilities for in- X person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, X bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with X a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms X and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 7327+ Merced Probation JH Camp PHY 23-24 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting X in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably X furnished interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified X in Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain X as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security shall be provided as specified in Section X 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 7327+ Merced Probation JH Camp PHY 23-24 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation X areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. X Showers shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely X anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. 7327+ Merced Probation JH Camp PHY 23-24 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Night lighting is required in these areas to provide for good visibility for supervision and be conducive to X sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the X entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor X of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal X objects; 5. Firmly bonded to all padded surfaces to prevent X tearing or ripping; and, 6. Without any exposed seams susceptible to tearing X or ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is X seating for one person. 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile X facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F X 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of X security must be provided near each wash basin specified in these regulations. 7327+ Merced Probation JH Camp PHY 23-24 - 8 - J456 PHY 98 01 03 09 14 18 dot