Monterey County Probation (2023-2024 inspection cycle)

October 30, 2024 Todd Keating, Chief Probation Officer Monterey County Probation Department 20 E. Alisal Salinas, CA 93901 2023-2024 TARGETED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, MONTEREY COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Keating: A Targeted I nspection of the Monterey County Probation Department has been completed. A pre-inspection briefing was held on Wednesday, May 22, 2024, and the following facilities were inspected on/between Monday, September 9, 2024, and Thursday, September 12, 2024: FACILITY NAME BSCC # FACILITY TYPE Monterey County Juvenile Hall 7354 JH Monterey County Youth Center 7350 CAMP Monterey Secure Youth Treatment Facility 7355 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Title 15, California Code of Regulations. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Procedures Checklist for detailed information. An Exit Briefing with your staff was held on Thursday, September 12, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at forrest.coleman@bscc.ca.gov or call (916) 508-7559, if you have any questions. Todd Keating, Chief Probation Officer Page 2 Sincerely, FORREST COLEMAN Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Monterey County Juvenile Court* Chair, Juvenile Justice Commission, Monterey County* Chair, Board of Supervisors, Monterey County* County Administrator, Monterey County* Cristal Sanchez, Youth Center, Division Director, Monterey County Probation Julie Kenyon, Juvenile Hall, Division Director, Monterey County Probation *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7350+ Monterey County Probation CAMP JH SYTF Targeted LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7350 FACILITY NAME: Monterey County Youth Center (MCYC) FACILITY TYPE: Secure Youth Treatment Facility PERSON(S) INTERVIEWED: Cristal Sanchez, Probation Director; Lidia Sabino, Psychiatric Social Worker; , Monica Dacpano, Supervising Clinical Nurse; Jeff Johnson, Food Services Administrator; Debra Brau, Education Administrator/Principle, MCOE; Jose Perez, Juvenile Institutions Supervisor(JIS); Ismael Ruiz, Senior Juvenile Institutions Officer (SJIO); Youth: Male age 18. FIELD REPRESENTATIVE: Forrest Coleman DATE: September 9th through September 13th, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Monterey County Youth Center: Policy and Procedure Manual Section 2.3. Each juvenile facility shall: Staffing Requirements (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The Monterey County Juvenile Hall programming, to provide for safety and security of (MCJH) staff, the Monterey Secure youth and staff, and meet established standards and Youth Treatment Facility (MSYTF) regulations; detention staff, and the Monterey County Youth Center camp staff (MCYC) are cross-trained in areas of youth supervision. Cross-training the staff provides an opportunity to utilize staff ☒ ☐ ☐ from either facility if needed. The MCJH is less than five miles away from the Youth Center. BSCC staff reviewed related policies and procedures, as well as the agency’s Organization Chart, random weekly staff schedule, and daily unit schedule covering the first week of June, July, and August of 2024. In addition, we made personal observations. (b) ensure that no required services shall be denied Monterey County Youth Center: Policy and because of insufficient numbers of staff on duty absent Procedure Manual Section 2.3. Staffing exigent circumstances; Requirements Through our review of the above policy, visual observations, a review of work ☒ ☐ ☐ schedules for June, July, and August 2024, as well as a review of the facility programming documentation, BSCC staff determined that MCYC regularly ensures that no required services shall be denied. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 1 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to Monterey County Youth Center: Policy and ensure adequate supervision of all staff members; Procedure Manual Section 2.3. Staffing Requirements After a review of the daily staff schedule, as well as through interviews with youths housed at the facility and camp staff, BSCC staff confirmed that there is a Juvenile Institutions Supervisor or OIC present at the facility on each shift. ☒ ☐ ☐ Sufficient supervisory-level staffing is always on duty. At the time of the inspection, the facility is budgeted for the following supervisory-level staff: • 1 Division Director • 1 Probation Service Manager • 3 Deputy Probation Officers • 4 Juvenile Institutions Supervisors (JIS) (d) have a clearly identified person on duty at all times Monterey County Youth Center: Policy and who is responsible for operations and activities and has Procedure Manual Section 2.3. Staffing completed the Juvenile Corrections Officer Core Requirements Course and PC 832 training; The elements of this regulation are confirmed in the Chief Probation Officer (CPO) Appointment and Qualifications Letter, written by the CPO, Todd Keating, and dated August 14, 2024. Monday through Friday during standard ☒ ☐ ☐ business hours the facility Division Director and the Probation Manager work together to ensure the daily operations of the facility are adequately maintained. A Facility Supervisor is assigned to each shift. The supervisor of each shift is clearly identified on the shift schedule. Also, in the absence of the JIS, the OIC is identified on the Schedule and assumes the Supervisor’s role. (e) have at least one staff member present on each Monterey County Youth Center: Policy and living unit whenever there are youth in the living unit; Procedure Manual Section 2.3. Staffing Requirements Through personal observations, as well as through interviews with staff and youth ☒ ☐ ☐ housed at the facility, MCJH regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 2 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) have sufficient food service personnel relative to the Monterey County Youth Center: Policy and number and security of living units, including staff Procedure Manual Section 2.3. Staffing qualified and available to: plan menus meeting Requirements nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; Meals are prepared at the Youth Center conduct related training programs for culinary staff; and and delivered to the Juvenile Hall in maintain necessary records; or, a facility may serve sealable trays that are stored in thermal food that meets nutritional standards prepared by an ☒ ☐ ☐ bags. Meals are served to the youth in the outside source; dining hall. To ensure compliance with the applicable elements of this regulation, BSCC staff interviewed the Food Services Administrator. (g) have sufficient administrative, clerical, recreational, Monterey County Youth Center: Policy and medical, dental, mental health, building maintenance, Procedure Manual Section 2.3. Staffing transportation, control room, facility security and other Requirements support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be BSCC staff interviewed collaborative diverted from supervising youth; and, partners and support staff including, but not limited to, medical services personnel, behavioral health services, education services, and camp staff. We also made personal observations over the course of the inspection. The agency is fortunate to have such a significant base of collaborative partners and support staff. Medical Staff are present daily between 6:00 AM and 9:30 PM. Medical Services staffing consists of: • 1 Nursing Director ☒ ☐ ☐ • 1 Clinic Nurse Supervisor • 5 Registered Nurses • 1 Physician Assistant • 1 Physician These health services resources are split between the Juvenile Hall and the Youth Center. An on-call medical staff is available for after-hour assistance as needed. Mental Health staff are generally on-site Monday through Friday from 8:00 AM-5:00 PM. Weekends are covered on an on-call, as-needed basis. There is one Sr. Psychiatric Social Worker assigned to the Juvenile Hall. The staff tries to see youth, at a minimum, once per week. 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 3 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) assign sufficient youth supervision staff to provide Policy and Procedure Manual Section 2.3. continuous wide awake supervision of youth, subject to Staffing Requirements temporary variations in staff assignments to meet special program needs. Staffing shall be in compliance BSCC staff interviewed camp staff and with a minimum youth-staff ratio for the following facility reviewed dorm bay logs, programming types: schedules, and employee daily schedules. The MCYC regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for this regulation. Some staffing assignments overlap to provide debriefing opportunities ☒ ☐ ☐ for oncoming staff prior to reporting to their workstation. The Monterey County MCYC regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for this regulation. BSCC commends the Division Director for the creativity and flexibility used to ensure staffing levels are adequate while also keeping staff satisfied with scheduling. (1) Juvenile Halls The Monterey County Youth Center is not a (A) during the hours that youth are awake, one Juvenile Hall. Therefore, Sections (1) A wide-awake youth supervision staff member on through (1) E of this regulation are not duty for each 10 youth in detention; ☐ ☐ ☒ applicable. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- awake youth supervision staff member on duty ☐ ☐ ☒ for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls The Monterey County Youth Center is not a (A) during hours that youth are awake, one wide- Special Purpose Juvenile Hall. Therefore, awake youth supervision staff member on duty ☐ ☐ ☒ Sections (2) A through (2) E of this for each 10 youth in detention; regulation are not Applicable. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- awake youth supervision staff member on duty ☐ ☐ ☒ for each 30 youth in detention; 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 4 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Monterey County Youth Center: Policy and (A) during the hours that youth are awake, one Procedure Manual Section 2.3.3 Staffing wide-awake youth supervision staff member on Requirement duty for each 15 youth in the camp population; Through documentation review, personal observations, as well as interviews with youth and camp staff, and a review of safety check logs, the facility regularly ☒ ☐ ☐ ensures that there is one wide-awake youth supervision staff member on duty for every 15 youths in the camp. At the time of the inspection, the overall youth population at the Youth Center was 26 youths. (B) during the hours that youth are confined to Monterey County Youth Center: Policy and their room for the purpose of sleeping, one wide- Procedure Manual Section 2.3.4 Staffing awake youth supervision staff member on duty Requirements for each 30 youth present in the facility; Through a review of dorm bay logs, safety check documentation, and the daily staff ☒ ☐ ☐ schedule, personal observations, as well as, through interviews with camp staff, MCYC regularly ensures that there is one wide-awake youth supervision staff member on duty for each 30-youth present in the facility (C) at least two wide-awake youth supervision Monterey County Youth Center: Policy and staff members on duty at all times, regardless of Procedure Manual Section 2.3.1: Staffing the number of youth in residence, unless Requirements arrangements have been made for backup support services which allow for immediate Through a review of dorm bay logs, safety response to emergencies; ☒ ☐ ☐ check documentation, and the daily staff schedule, personal observations, as well as, interviews with camp staff, MCYC regularly ensures that the minimum youth- to-staff ratio is met. 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 5 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (D) at least one youth supervision staff member Monterey County Youth Center: Policy and on duty who is the same gender as youth Procedure Manual Section 2.3.2: Staffing housed in the facility; Requirements The Youth Center population is all male youths. According to shift schedules, housing unit logs, visual observations, and interviews with staff and youth, there is ☒ ☐ ☐ always a male youth supervision staff in the facility. BSCC staff discussed favorable outcomes when the gender of staff assigned to work a specific dorm bay is identified on the shift schedule. (E) in addition to the minimum staff to youth ratio Monterey County Youth Center: Policy and required in (h)(3)(A)-(B), consideration shall be Procedure Manual 2.3-2.3.5: Staffing given to the size, design, and location of the Requirements camp; types of youth committed to the camp; ☒ ☐ ☐ and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for Monterey County Youth Center: Policy other duties such as administration, supervision and Procedure Manual 2.3: Staffing of personnel, academic or trade instruction, Requirements clerical, farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff Only youth supervision staff provide positions. ☒ ☐ ☐ supervision for the youth. Non-sworn staff are not part of the designated youth supervision staff. 1328 SAFETY CHECKS Monterey County Youth Center: Policy and 0B Procedure Manual Section 9.3.10 The facility administrator shall develop and implement policy and procedures that provide for direct visual BSCC staff reviewed safety check observation of youth at a minimum of every 15 documentation for the months of June, July, minutes, at random or varied intervals during hours and August of 2024. when youth are asleep or when youth are in their rooms, confined in holding cells or confined to their ☒ ☐ ☐ BSCC staff confirmed that audit safety bed in a dormitory. Supervision is not replaced, but checks are conducted by camp staff hourly. may be supplemented by, an audio/visual electronic Also, BSCC staff observed that each dorm surveillance system designed to detect overt, bay is equipped with video surveillance aggressive or assaultive behavior and to summon aid cameras. Each Juvenile Institutions in emergencies. All safety checks shall be Supervisor is required to conduct a video documented with the actual time the check is audit of safety checks. completed. 1354.5 ROOM CONFINEMENT The Monterey County Youth Center is a 1B camp. The setting is a Dorm with divided (a) The facility administrator shall develop and open Bays. Youths are not placed in locked implement written policies and procedures addressing rooms. The Room Confinement section of the confinement of youth in their room that are ☐ ☐ ☒ Title 15 is not applicable to the Youth consistent with Welfare and Institutions Code Section Center. 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before other, less restrictive, options have been attempted and exhausted, unless attempting those ☐ ☐ ☒ options poses a threat to the safety or security of any youth or staff. 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 6 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, ☐ ☐ ☒ or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical ☐ ☐ ☒ health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room confinement for a period of four hours, staff shall do ☐ ☐ ☒ one or more of the following: (1) Return the youth to general population. ☐ ☐ ☒ (2) Consult with mental health or medical staff. ☐ ☐ ☒ (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☐ ☐ ☒ reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, ☐ ☐ ☒ the date and time the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☐ ☐ ☒ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☐ ☐ ☒ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to ☐ ☐ ☒ normal sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☐ ☐ ☒ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☐ ☐ ☒ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an imminent and ☐ ☐ ☒ substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 7 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an illness. Additionally, this section ☐ ☐ ☒ does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE Monterey County Youth Center: Policy and Procedure Manual Section 9.7 The facility administrator, in cooperation with the (Section 9.9.1.3) responsible physician, shall develop and implement written policies and procedures for the use of force, BSCC staff reviewed the Use of Force which may include chemical agents. Force shall never (UOF) policy and reviewed incident be applied as punishment, discipline, retaliation or reports for incidents that occurred treatment. between June and August of 2024. We (a) At a minimum, each facility shall develop policies ☒ ☐ ☐ also interviewed youth who are housed at and procedures which: the facility, camp staff, and collaborative partners to gain further insight to ensure compliance with this regulation. Ten UOF incidents were reported. In most cases, the use of force was necessary due to mutual combat between youth. (1) restricts the use of force to that which is deemed Monterey County Youth Center: Policy and reasonable and necessary, as defined in Section Procedure Manual Sections 9.9.1.3 – 1302 to ensure the safety and security of youth, 9.9.1.8 staff, others and the facility. ☒ ☐ ☐ In a review of incident reports and interviews with youth, Camp staff use UOF that is deemed reasonable and necessary. (2) outline the force options available to staff Monterey County Youth Center: Policy including both physical and non-physical options and Procedure Manual Section 9.9.3 (re: and define when those force options are 9.9.2, 9.10, and 9.12) appropriate. MCYC force options that are allowed ☒ ☐ ☐ include, but are not limited to, the following: • Mechanical/ Security Restraints • Approved Control Holds • Oleoresin Capsicum (OC) (3) describe force options or techniques that are Monterey County Youth Center: Policy and expressly prohibited by the facility. Procedure Manual Sections 9.9.1.10, 9.9.1.11, 9.9.1.12, 9.9.1.15, 9.10.8, ☒ ☐ ☐ 9.13.2.4 (4) describe the requirements of staff to report any Monterey County Youth Center: Policy and inappropriate use of force, and to take affirmative Procedure Manual Sections 9.9.1.14 and ☒ ☐ ☐ action to immediately stop it. 9.9.7.8 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 8 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that Monterey County Youth Center: Policy and includes time period and procedure for Procedure Manual Section 9.9.7 – documenting and reporting the use of force, 9.9.7.11 including reporting requirements of management and line staff and procedures for reviewing and The above policies address documentation, tracking use of force incidents by supervisory and review by a supervisor, and debriefing of or management staff, which include procedures for youth and staff. debriefing a particular incident with staff and/or youth for the purposes of training as well as Staff are required to complete an incident mitigating the effects of trauma that may have been ☒ ☐ ☐ report by the end of their shift, unless experienced by staff and /or the youth involved. approved by a supervisor, to complete it the next day. A review of incident reports shows that MCYC documents and reports incidents in accordance with Title 15 minimum standards. (6) Include an administrative review and a system Monterey County Youth Center: Policy and for investigating unreasonable use of force. Procedure Manual Section 9.9.7.2, 9.9.7.3, and 9.9.7.5 ☒ ☐ ☐ Each UOF incident report is reviewed by the Probation Services Manager. (7) define the role, notification, and follow-up Monterey County Youth Center: Policy and procedures required after use of force incidents for Procedure Manual Sections 9.9.6 – medical, mental health staff and parents or legal 9.9.6.1 and 9.9.7.6.10 guardians. BSCC staff interviewed medical and mental health staff who reported that they are always notified of UOF incidents. Medical will always see the youth following ☒ ☐ ☐ an incident. Mental Health will see the youth onsite, otherwise, they will follow up the following day. The use of force check-off document provides assurance that all required notifications and actions have occurred per Title 15. (8) describe the limitations of use of force on Female youth are not committed to the pregnant youth in accordance with Penal Code Youth Center program. This section is not Section 6030(f) and Welfare and Institutions Code ☒ ☐ ☐ applicable. Section 222. (b) Facilities that authorize chemical agents as a force Monterey County Youth Center: Policy and option shall include policies and procedures that: Procedure Manual Sections 9.10.2, (1) identify who is approved to carry and/or utilize 9.10.3, and 9.10.7 chemical agents in the facility and the type, size and ☒ ☐ ☐ the approved method of deployment for those Documentation included all areas required chemical agents. by regulation. (2) mandate that chemical agents only be used Monterey County Youth Center: Policy and when there is an imminent threat to the youth’s Procedure Manual Section 9.10.4 safety or the safety of others and only when de- ☒ ☐ ☐ escalation efforts have been unsuccessful or are BSCC staff confirmed that the use of OC not reasonably possible. spray is appropriate for the circumstances. 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 9 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) outline the facility’s approved methods and Monterey County Youth Center: Policy and timelines for decontamination from chemical Procedure Manual Sections 9.10.9 – agents. This shall include that youth who have been 9.10.9.6 exposed to chemical agents shall not be left unattended until that youth is fully decontaminated In addition to reviewing the related policies ☒ ☐ ☐ or is no longer suffering the effects of the chemical and incident reports and associated agent. documentation, BSCC staff interviewed youth housed at the facility, camp staff, supervisory staff, and medical services. (4) define the role, notification, and follow-up Monterey County Youth Center: Policy and procedures required after use of force incidents Procedure Manual Sections 9.9.6 – involving chemical agents for medical, mental 9.9.6.1 and 9.9.7.6.10 health staff and parents or legal guardians. ☒ ☐ ☐ BSCC staff interviewed Health Services staff to help determine compliance with this regulation. (5) provide for the documentation of each incident Monterey County Youth Center: Policy and of use of chemical agents, including the reasons Procedure Manual Section 9.9.7 – for which it was used, efforts to de-escalate prior 9.9.7.11 to use, youth and staff involved, the date, time and ☒ ☐ ☐ location of use, decontamination procedures Incident reports reviewed contain the applied and identification of any injuries sustained elements of this regulation. as a result of such use. (c) Facilities shall develop policies and procedure Monterey County Youth Center: Policy and which require that agencies provide initial and regular Procedure Manual Section 9.14 training in use of force and chemical agents when appropriate that address: The referenced policy and curriculum for (1) known medical and behavioral health defensive tactics and verbal de-escalation conditions that would contraindicate certain types techniques include knowing of any pre- of force; existing medical and/or behavioral health conditions that would limit or restrict certain UOF techniques. ☒ ☐ ☐ This includes Core Training and annual updates for the use of force for all camp staff. The elements of this regulation are confirmed in the Chief Probation Officer (CPO) Todd Keating’s Appointment and Qualifications Letter, dated August 14, 2024. (2) acceptable chemical agents and the methods Monterey County Youth Center: Policy and of application. ☒ ☐ ☐ Procedure Manual Section 9.14.2 (3) signs or symptoms that should result in Monterey County Youth Center: Policy and immediate referral to medical or behavioral health. ☒ ☐ ☐ Procedure Manual Section 9.14.2 (4) instruction on the Constitutional Limitations of Monterey County Youth Center: Policy and Use of Force. ☒ ☐ ☐ Procedure Manual Section 9.14.2 (5) physical training force options that may require Section 9.14.2 the use of perishable skills. The elements of this regulation are ☒ ☐ ☐ identified in and confirmed in CPO Todd Keating’s Appointment and Qualifications Letter, dated August 14, 2024. 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 10 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) timelines the facility uses to define regular Section 9.14.4 training. The elements of this regulation are identified in and confirmed in CPO Todd Keating’s Appointment and Qualifications ☒ ☐ ☐ Letter, dated August 14, 2024. The facility participates in an eight-hour course, updated annually. 1361 GRIEVANCE PROCEDURE Monterey County Youth Center: Policy and Procedure Manual Section 6.10 Grievance The facility administrator shall develop and implement Procedure written policies and procedures whereby any youth may appeal and have resolved grievances relating to BSCC staff observed that the related policy any condition of confinement, including but not limited and procedures identified well-detailed to health care services, classification decisions, processes. program participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, BSCC staff reviewed the youth grievances harassment or violations of the nondiscrimination submitted between March through policy. There shall be no time limit on filing grievances. September 2024 and the Grievance Log for Policies and procedures shall include provisions the past 6 months. These included whereby the facility manager ensures: ☒ ☐ ☐ examples of youth due process documentation. There were only (6) grievances reported to have been submitted by youth over the past eight months. Also, BSCC staff interviewed youth housed at the facility, as well as camp staff. Based on the low number of grievances submitted, youth appear to be satisfied with the treatment and living conditions at MCYC. (a) a grievance form and instructions for registering a Monterey County Youth Center: Policy and grievance, which includes provisions for the youth to Procedure Manual 6.10.1 have free access to the form; During our physical inspection, we observed that grievances were readily ☒ ☐ ☐ available to youth. In addition, grievance lock boxes were in the sleeping dorm bays to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file Monterey County Youth Center: Policy and the grievance or to deliver the form to any youth Procedure Manual 6.10.4 supervision staff working in the facility; Youth were aware of the grievance ☒ ☐ ☐ procedures and the location of the grievances and the grievance lockbox to confidentially file a grievance if needed. (c) resolution of the grievance at the lowest Monterey County Youth Center: Policy and appropriate staff level; Procedure Manual 6.10.4 ☒ ☐ ☐ Youth have the option to confidentially submit a grievance or hand it directly to camp staff. 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 11 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) provision for a prompt review and initial response Monterey County Youth Center: Policy and to grievances within three (3) business days, Procedure Manual 6.10 grievances that relate to health and safety issues must be addressed immediately; Per policy, below is the response process for grievances: • Grievances involving other youths shall be reviewed and responded to by the end of the shift within which the request is made. • The Juvenile Institutions Supervisor checks the grievance box daily and makes efforts to review and respond to grievances ☒ ☐ ☐ within 24 hours of the grievance received date. • The Probation Services Manager attempts to review and respond to a grievance within (3) days. Resolution of the grievance must occur within ten (10) business days. BSCC staff confirmed that the grievance procedure is being followed by policy. We commend the efforts to resolve grievances within 24 hours of submittal. (1) The youth may elect to be present to explain Monterey County Youth Center: Policy and his/her version of the grievance to a person not Procedure Manual 6.10.6.1 directly involved in the circumstances which led to the grievance. ☒ ☐ ☐ The youth interviewed indicated that during the intake and orientation process, the grievance procedure was clearly explained. (2) Provision for a staff representative approved by Monterey County Youth Center: Policy and the facility administrator to assist the youth. ☒ ☐ ☐ Procedure Manual 6.10.6.1 (e) provision for a written response to the grievance Monterey County Juvenile Hall: Policy and which includes the reasons for the decisions; Procedure Manual: Section 5.12 Grievance Procedure Pursuant to Title 15, §1361 ☒ ☐ ☐ The documentation as well as interviews show that camp staff respond professionally. (f) a system which provides that any appeal of a Monterey County Youth Center: Policy and grievance shall be heard by a person not directly Procedure Manual 6.10.6.3. involved in the circumstances which led to the ☒ ☐ ☐ grievance; (g) resolution of the grievance must occur within ten Monterey County Youth Center: Policy and (10) business days unless circumstances dictate a Procedure Manual 6.10.3 longer time frame. The youth shall be notified of any delay; and, Per the above policy and in review of documentation and interviews with camp ☒ ☐ ☐ staff, resolution of the grievance must occur within ten (10) business days. The documentation shows that camp staff respond to grievances in a timely fashion. (h) the policy shall provide multiple internal and Monterey County Youth Center: Policy and external methods to report sexual abuse and sexual Procedure Manual 6.10.4: Resident ☒ ☐ ☐ harassment. Grievance Procedure 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 12 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Whether or not associated with a grievance, concerns Monterey County Youth Center: Policy and of parents, guardians, staff or other parties shall be Procedure Manual Section 6.10 addressed and documented in accordance with written policies and procedures within a specified Any concerns of a parent, guardian, or timeframe. ☒ ☐ ☐ other party are handled within 72 hours by facility administrators. Monterey County also has a formal Citizens Compliant process that is available to the public. 1371 PROGRAMS, RECREATION, AND Monterey County Youth Center: Policy and 2B EXERCISE. Procedure Manual Section 5.4 The facility administrator shall develop and implement BSCC staff reviewed the program’s written policies and procedures for programs, Exercise and Recreation policy and recreation, and exercise for all youth. The intent is to procedure, logs, and pertinent minimize the amount of time youth are in their rooms documentation for the months of June, or their bed area. ☒ ☐ ☐ July, and August of 2024. We also interviewed camp staff, facility partners, and camp youth. The facility’s policy and procedure comply with this regulation, as required. Juvenile facilities shall provide the opportunity for Monterey County Youth Center: Policy and programs, recreation, and exercise a minimum of Procedure Manual Section 5.4 three hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, ☒ ☐ ☐ The youth have ample outdoor recreation of which one hour shall be an outdoor activity, weather activities daily. permitting. A youth’s participation in programs, recreation, and Monterey County Youth Center: Policy and exercise may be suspended only upon a written Procedure Manual Section 5.4.2 finding by the administrator/manager or designee that a youth represents a threat to the safety and security There was no report of, or documentation ☒ ☐ ☐ of the facility. provided to indicate that a youth’s participation in any program was suspended. Such program, recreation, and exercise schedule Monterey County Youth Center: Policy and shall be posted in the living units. Procedure Manual Section 5.1.3 ☒ ☐ ☐ Each dorm bay had a schedule posted in a very organized manner. The schedules and board graphics were fun and creative. There will be a written annual review of the programs, Monterey County Youth Center: Policy and recreation, and exercise by the responsible agency to Procedure Manual Section 5.1 ensure content offered is current, consistent, and relevant to the population. A letter provided by the Director of Youth Center Director, Cristal Sanchez, ☒ ☐ ☐ confirmed that an annual review of the programs, recreation, and exercise was conducted to ensure content offered is current, consistent, and relevant to the MCYC population. 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 13 of 14 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Monterey County Youth Center: Policy and opportunity for at least one hour of daily programming Procedure Manual Section 5.6 and 5.6.1.1 to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions Programs are facilitated by staff, that are culturally relevant and linguistically collaborative partners, and volunteers appropriate, or pro-social interventions and activities includes, but is not limited to, the following: designed to reduce recidivism. These programs should be based on the youth’s individual needs as • Cognitive Behavior Interventions required by Sections 1355 and 1356. Such programs • Restorative Justice or Civic may be provided under the direction of the Chief Engagement Probation Officer or the County Office of Education and • California Youth Outreach can be administered by county partners such as mental R.E.A.D.Y health agencies, community based organizations, • ART- Aggressive Replacement faith-based organizations or Probation staff. Therapy Programs may include but are not limited to: • Horticulture (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; • Leadership Council (3) Anger Management; ☒ ☐ ☐ • Forward Thinking Journaling (4) Conflict Resolution; (CBT) (5) Juvenile Justice System; • Life Skills (6) Trauma-related interventions; • Woodshop / Fabrication (7) Victim Awareness; • Safe Dates (8) Self-Improvement; • Making Proud Choices (9) Parenting Skills and support; • Guitars Not Guns (10) Tolerance and Diversity; (11) Healing Informed Approaches; • Art Therapy (12) Interventions by Credible Messengers; • The Beat Within (13) Gender Specific Programming; • Strengthening Families (14) Art, creative writing, or self-expression; • Vocational Grounds keeping & (15) CPR and First Aid training; Basic Maintenance (16) Restorative Justice or Civic Engagement; • Work Programs (17) Career and leadership opportunities; and, • Praxton Program (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Monterey County Youth Center: Policy opportunity for at least one hour of daily access to and Procedure Manual Sections 5.4.6.4 unscheduled activities such as leisure reading, letter and 5.6.1.2 writing, and entertainment. Activities shall be supervised and include orientation and may include To aid in confirming compliance, BSCC coaching of youth. staff reviewed the program’s Exercise and ☒ ☐ ☐ Recreation policy and procedure, logs, and pertinent documentation for the months of June, July, and August of 2024. We also interviewed camp staff, facility partners and youth housed at the facility. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity Monterey County Youth Center: Policy and each day. Procedure Manual Section 5.4.6.3 ☒ ☐ ☐ After a review of program activity logs and interviews with youth housed at the facility and camp staff, Monterey County JH meets compliance with the Title 15 minimum standards for this regulation. The administrator/manager may suspend, for a period Monterey County Youth Center: Policy and not to exceed 24 hours, access to recreation and Procedure Manual Section 5.4.3.2 programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7350 Monterey County Youth Center CAMP Targeted PRO 23-24 Page 14 of 14 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7354 FACILITY NAME: Monterey County Juvenile Hall (MCJH) FACILITY TYPE: Juvenile Hall PERSON(S) INTERVIEWED: Julie Kenyon, Division Director; Michael Palmer, Probation Services Manager; Debra Brau, Principle, MOE; Gretchen Beddingfield, Senior Psychiatric Social Worker; Monica Dacpano, RN, Supervisor; Ezequiel Cervantes, Administrative Supervisor (JIS); David Sims, Juvenile Institutions Supervisor (JIS); Benjamin Carmona, JIO; Jeff Johnson, Food Services Administrator; Youth: 2 Male youths ages 19yrs, random youth FIELD REPRESENTATIVE: Forrest Coleman DATE: September 9th through September 13th, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Monterey County Juvenile Hall: Policy 3.2 Staffing Pursuant to Title 15, §1321 and Each juvenile facility shall: §1323 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The Monterey County Juvenile Hall programming, to provide for safety and security of youth (MCJH) and the Monterey Secure Youth and staff, and meet established standards and Treatment Facility (MSYTF) detention staff regulations; are cross-trained. MCJH is a facility within the Juvenile Hall complex. The Youth Center is approximately five miles away and its detention staff are also cross-trained to assist the MCJH and MSYTF facilities, if needed. Cross-training the staff provides an opportunity to utilize staff from either ☐ facility if needed. ☒ ☐ The Monterey County Juvenile Hall (MCJH) complex has an overall rated capacity of 80 youth. The Juvenile Hall facility (7354) encompasses 70 rated beds for youth. The Monterey Secure Youth Treatment Facility (MCSYTF) (7355) encompasses the remaining 10 rated beds for youth. BSCC staff reviewed related policies and procedures, as well as the agency’s Organization Chart, random weekly staff schedule, and daily unit schedule covering the first week of June, July, and August of 2024. In addition, we made personal observations. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 1 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) ensure that no required services shall be denied Monterey County Juvenile Hall: Policy 3.2 because of insufficient numbers of staff on duty absent Staffing Pursuant to Title 15, §1321 and exigent circumstances; §1323 Through our review of the above policy, visual observations, a review of work schedules for June, July, and August of 2024, as well as a review of the unit programming documentation, BSCC staff determined that MCJH regularly ensures that the staffing levels are adequate. BSCC observed that a Juvenile Institutions Supervisor (JIS) is always on-site in the facility. In the absence of the JIS, the Senior ☒ ☐ ☐ Juvenile Institutions Officer (SJIO) assigned to work as the Officer In Charge (OIC). At the time of the inspection, the Monterey County Juvenile Hall filled staffing positions consisting of the following: • 1 Division Director • 1 Probation Service Manager • 5 Juvenile Institutions Supervisors (JIS) • 9 Senior Juvenile Institutions Officers (SJIO) • 41 Juvenile Institutions Officers (c) have a sufficient number of supervisory level staff to Monterey County Juvenile Hall: Policy 3.2 ensure adequate supervision of all staff members; Staffing Pursuant to Title 15, §1321 and §1323 Through our review of the above policy, visual observations, work schedules, and interviews with facility JIO staff and youth housed at the facility, BSCC staff determined that MCJH regularly ensures that there is always a Supervisory level staff present at the facility on each shift. ☒ ☐ ☐ Sufficient supervisory-level staffing is always on duty. At the time of the inspection, the facility is budgeted for the following supervisory-level staff: • 1 Division Director • 1 Probation Service Manager • 5 Juvenile Institutions Supervisors (JIS) 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 2 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times Monterey County Juvenile Hall: Policy 3.2 who is responsible for operations and activities and has Staffing Pursuant to Title 15, §1321 and completed the Juvenile Corrections Officer Core Course §1323 and PC 832 training; The elements of this regulation are confirmed in the Chief Probation Officer (CPO) Appointment and Qualifications Letter, written by the CPO, Todd Keating, and dated August 14, 2024. Monday through Friday during standard ☒ ☐ ☐ business hours the facility Division Director and the Probation Manager work together to ensure the daily operations of the facility are adequately maintained. A Facility Supervisor is assigned to each shift. The supervisor of each shift is clearly identified on the shift schedule. Also, in the absence of the JIS, the OIC is identified on the schedule and assumes the Supervisor’s role. (e) have at least one staff member present on each living Monterey County Juvenile Hall: Policy 3.2 unit whenever there are youth in the living unit; Staffing Pursuant to Title 15, §1321 and §1323 Through personal observations, as well as ☒ ☐ ☐ through interviews with staff and youth housed at the facility, MCJH regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. (f) have sufficient food service personnel relative to the From less than five miles away, meals are number and security of living units, including staff prepared at the Youth Center and delivered qualified and available to: plan menus meeting nutritional to the Juvenile Hall in sealable trays that are requirements of youth; provide kitchen supervision; direct stored in thermal bags. Meals are served to food preparation and servings; conduct related training ☒ ☐ ☐ the youth in their assigned living unit. programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional To ensure compliance with applicable standards prepared by an outside source; elements of this regulation, BSCC staff interviewed the Food Services Administrator. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 3 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) have sufficient administrative, clerical, recreational, Monterey County Juvenile Hall: Policy 3.2 medical, dental, mental health, building maintenance, Staffing Pursuant to Title 15, §1321 and transportation, control room, facility security and other §1323 support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be BSCC staff interviewed collaborative partners diverted from supervising youth; and, and support staff including, but not limited to, medical services personnel, behavioral health services, education services, and detention staff. We also made personal observations over the course of the inspection. The agency is fortunate to have such a significant base of collaborative partners and support staff. Medical Staff are present daily between 6:00 AM and 9:30 PM. Staffing consists of: • 1 Nursing Director • 1 Clinic Nurse Supervisor ☒ ☐ ☐ • 5 Registered Nurses • 1 Physician Assistant • 1 Physician These health services resources are split between the Juvenile Hall and the Youth Center. An on-call medical staff is available for after- hour assistance as needed. Mental Health staff are available Monday through Friday from 8:00 AM – 5:00 PM. Weekends are covered on an on-call, as- needed basis. There is one Sr. Psychiatric Social Worker assigned to the Juvenile Hall. The staff tries to see each youth, at a minimum, one time per week. (h) assign sufficient youth supervision staff to provide Monterey County Juvenile Hall: Policy 3.2 continuous wide awake supervision of youth, subject to Staffing Pursuant to Title 15, §1321 and temporary variations in staff assignments to meet special §1323 program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: BSCC staff interviewed detention staff and reviewed housing unit logs, programming schedules, and employee daily schedules. The MCJH regularly provides youth supervision staffing levels that enable the ☒ ☐ ☐ facility to meet the minimum standards for this regulation. Staffing assignments overlap to provide oncoming staff to be debriefed prior to reporting to their workstation. The facility has an Administrative Supervisor/ JIS who is specifically assigned as the staff scheduler. BSCC staff interviewed this supervisor to aid in confirming compliance with this regulation. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 4 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Juvenile Halls Monterey County Juvenile Hall: Policy 3.2 (A) during the hours that youth are awake, one Staffing Pursuant to Title 15, §1321 and wide-awake youth supervision staff member on §1323 duty for each 10 youth in detention; Through documentation review, personal observations, as well as interviews with youth and detention staff, and a review of safety check logs, the facility regularly ensures that ☒ ☐ ☐ there is one wide-awake youth supervision staff member on duty for every 10 youths in detention. At the time of the inspection, the overall youth population at the Juvenile Hall complex was 48 youths of which 43 were classified as MCJH youths: facility #7354. (B) during the hours that youth are confined to their Monterey County Juvenile Hall: Policy 3.2 room for the purpose of sleeping, one wide-awake Staffing Pursuant to Title 15, §1321 and youth supervision staff member on duty for each ☒ ☐ ☐ §1323 30 youth in detention; (C) at least two wide-awake youth supervision staff Monterey County Juvenile Hall: Policy 3.2 members on duty at all times, regardless of the Staffing Pursuant to Title 15, §1321 and number of youth in detention, unless an §1323 arrangement has been made for backup support services which allow for immediate response to Through a review of housing unit logs, safety emergencies; and, ☒ ☐ ☐ check documentation, the daily staff schedule, personal observations, as well as, through interviews with detention staff, MCJH regularly ensures that the minimum youth-to- staff ratio is met. (D) at least one youth supervision staff member on Monterey County Juvenile Hall: Policy 3.2 duty who is the same gender as youth housed in Staffing Pursuant to Title 15, §1321 and the facility. §1323 According to shift schedules, housing unit logs, visual observations, and interviews with staff and youth, there is always a male and female youth supervision staff in the facility. ☒ ☐ ☐ At the time of this inspection, there were 3 female youths being housed in the juvenile hall facility. BSCC staff discussed favorable outcomes when the gender of staff assigned to work a specific housing unit is identified on the shift schedule. (E) personnel with primary responsibility for other Monterey County Juvenile Hall: Policy 3.2 duties such as administration, supervision of Staffing Pursuant to Title 15, §1321 and personnel, academic or trade instruction, clerical, §1323 kitchen or maintenance shall not be classified as youth supervision staff positions. Only youth supervision staff provide ☒ ☐ ☐ supervision for the youth. Non-sworn staff are not part of the designated youth supervision staff. (2) Special Purpose Juvenile Halls The Monterey Juvenile Hall is not a Special (A) during hours that youth are awake, one wide- Purpose Juvenile Hall. The below Sections A awake youth supervision staff member on duty for ☐ ☐ ☒ through E are not applicable to this facility. each 10 youth in detention; 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 5 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The Monterey County Juvenile Hall is not a (A) during the hours that youth are awake, one Camp. Therefore, the below Camp Section A wide-awake youth supervision staff member on ☐ ☐ ☒ through F are not applicable to this facility duty for each 15 youth in the camp population; inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 6 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Monterey County Juvenile Hall: Policy and 0B Procedure Manual 3.14 Safety Checks The facility administrator shall develop and implement Pursuant to Title 15, §1328 policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, BSCC staff reviewed safety check at random or varied intervals during hours when youth documentation for the months of June, July, are asleep or when youth are in their rooms, confined in and August of 2024. holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ Supervision is not replaced, but may be supplemented BSCC staff observed that since the prior by, an audio/visual electronic surveillance system inspection, the supervisors have made designed to detect overt, aggressive or assaultive improvements in conducting audits of safety behavior and to summon aid in emergencies. All safety checks that occur during the current shift and checks shall be documented with the actual time the conducting monthly video surveillance audits check is completed. of safety checks. 1354.5 ROOM CONFINEMENT Monterey County Juvenile Hall: Policy and 1B Procedure Manual Section 5.5a: Separation (a) The facility administrator shall develop and and Room Confinement of Youth Pursuant to implement written policies and procedures addressing Title 15, §1354 and 5.5b: Room Confinement the confinement of youth in their room that are consistent with Welfare and Institutions Code Section Pursuant to Title 15, §1354.5 and WIC 208.3. The placement of a youth in room confinement §208.3 shall be accomplished in accordance with the following guidelines: To help determine compliance. BSCC staff ☒ ☐ ☐ reviewed room confinement incident report examples that occurred between June and August of 2024. On the whole, we reviewed nine incident report examples of incidents resulting in placing youth in room confinement. BSCC staff also reviewed policy and procedure; interviewed detention staff, interviewed collaborative partners, and interviewed youth housed at the facility. (1) Room confinement shall not be used before Monterey County Juvenile Hall: Policy and other, less restrictive, options have been attempted Procedure Manual Section and 5.5b: Room and exhausted, unless attempting those options Confinement Pursuant to Title 15, §1354 ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Monterey County Juvenile Hall: Policy and purposes of punishment, coercion, convenience, or Procedure Manual Section and 5.5b: Room retaliation by staff. Confinement Pursuant to Title 15, §1354 BSCC staff provided technical assistance related to language in the policy that ☒ ☐ ☐ explains program reintegration for youth who were in room confinement. We also discussed the importance of detention staff appropriately articulating the reason for room confinement in their reports. (3) Room confinement shall not be used to the extent Monterey County Juvenile Hall: Policy and that it compromises the mental and physical health Procedure Manual Section and 5.5b: Room ☒ ☐ ☐ of the youth. Confinement Pursuant to Title 15, §1354 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 7 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room Monterey County Juvenile Hall: Policy and confinement. After the youth has been held in room Procedure Manual Section and 5.5b: Room confinement for a period of four hours, staff shall do one Confinement Pursuant to Title 15, §1354 or more of the following: BSCC staff observed that MCJH staff will notify the on-duty supervisor when room ☒ ☐ ☐ confinement is being initiated. The room confinement is tracked and assessed utilizing the “Involuntary Remain In Room Form”. An assessment of a youth’s behavior to determine continued room confinement is conducted within one-hour intervals. Monterey County Juvenile Hall: Policy and Procedure Manual Section and 5.5b: Room Confinement Pursuant to Title 15, §1354 Youth who are in room confinement will have (1) Return the youth to general population. ☒ ☐ ☐ their behavior documented every hour. The duty supervisor or the assigned designee who is documenting the youth’s behavior will update the Probation Services Manager within one hour of room confinement. Monterey County Juvenile Hall: Policy and Procedure Manual Section and 5.5b: Room Confinement Pursuant to Title 15, §1354 (2) Consult with mental health or medical staff. ☒ ☐ ☐ BSCC staff interviewed medical and behavioral services staff to help determine compliance with this regulation. (3) Develop an individualized plan that includes the Monterey County Juvenile Hall: Policy and goals and objectives to be met in order to reintegrate Procedure Manual Section and 5.5b: Room the youth to general population. ☒ ☐ ☐ Confinement Pursuant to Title 15, §1354 (4) If room confinement must be extended beyond Monterey County Juvenile Hall: Policy and four hours, staff shall do each of the following: Procedure Manual Section and 5.5b: Room (A) Document the reasons for room confinement Confinement Pursuant to Title 15, §1354 and the basis for the extension, the date and time the youth was first placed in room confinement, The room confinement is tracked and assed and when he or she is eventually released from utilizing the “Involuntary Remain In Room room confinement. ☒ ☐ ☐ Form”. An assessment of a youth’s behavior to determine continued room confinement is conducted within one-hour intervals. There were no incidents reported that extended beyond the four-hour mark. (B) Develop an individualized plan that includes Monterey County Juvenile Hall: Policy and the goals and objectives to be met in order to Procedure Manual Section and 5.5b: Room integrate the youth to general population. Confinement Pursuant to Title 15, §1354 ☒ ☐ ☐ An individualized plan is identified as a type of reintegration plan. There is also a “Comeback Program” that separates a youth from the group outside of his/her room. (C) Obtain documented authorization by the Monterey County Juvenile Hall: Policy and facility superintendent or his or her designee Procedure Manual Section and 5.5b: Room ☒ ☐ ☐ every four hours thereafter. Confinement Pursuant to Title 15, §1354 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 8 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) This section is not intended to limit the use of Monterey County Juvenile Hall: Policy and single-person rooms or cells for the housing of youth Procedure Manual Section and 5.5b: Room in juvenile facilities and does not apply to normal ☒ ☐ ☐ Confinement Pursuant to Title 15, §1354 sleeping hours. (6) This section does not apply to youth or wards in Monterey County Juvenile Hall: Policy and court holding facilities or adult facilities. Procedure Manual Section and 5.5b: Room Confinement Pursuant to Title 15, §1354 ☒ ☐ ☐ This facility is not either a Court Holding Facility or an Adult Facility. (7) Nothing in this section shall be construed to Monterey County Juvenile Hall: Policy and conflict with any law providing greater or additional Procedure Manual Section and 5.5b: Room ☒ ☐ ☐ protections to youth. Confinement Pursuant to Title 15, §1354 (8) This section does not apply during an Monterey County Juvenile Hall: Policy and extraordinary emergency circumstance that requires Procedure Manual Section and 5.5b: Room a significant departure from normal institutional Confinement Pursuant to Title 15, §1354.5 operations, including a natural disaster or facility- and WIC §208.3 wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Monterey County Juvenile Hall: Policy and placed in a locked cell or sleeping room to treat and Procedure Manual Section and 5.5b: Room protect against the spread of a communicable Confinement Pursuant to Title 15, §1354.5 disease for the shortest amount of time required to and WIC §208.3 reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE Monterey County Juvenile Hall: Policy and Procedure Manual 5.8 Use of Force Policy The facility administrator, in cooperation with the Pursuant to Title 15, §1357 responsible physician, shall develop and implement written policies and procedures for the use of force, BSCC staff reviewed the Use of Force which may include chemical agents. Force shall never (UOF) policy and reviewed incident reports be applied as punishment, discipline, retaliation or for incidents that occurred between June treatment. and August of 2024. We also interviewed (a) At a minimum, each facility shall develop policies and youth who are housed at the facility, procedures which: ☒ ☐ ☐ detention staff, and collaborative partners to gain further insight to ensure compliance with this regulation. Six UOF incidents were reported. In most cases, the use of force was necessary due to mutual combat between youths or to prevent youth from self-inflicting harm due to suicidal behaviors. (1) restricts the use of force to that which is deemed Monterey County Juvenile Hall: Policy and reasonable and necessary, as defined in Section 1302 Procedure Manual 5.8 Use of Force Policy to ensure the safety and security of youth, staff, others Pursuant to Title 15, §1357 and the facility. ☒ ☐ ☐ In a review of incident reports and interviews with youth, detention staff UOF is deemed reasonable and necessary. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 9 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) outline the force options available to staff including Monterey County Juvenile Hall: Policy and both physical and non-physical options and define Procedure Manual 5.8 Use of Force Policy when those force options are appropriate. Pursuant to Title 15, §1357 MCJH force options that are allowed include, ☒ ☐ ☐ but are not limited to, the following: • Mechanical/ Security Restraints • Approved Control holds • Oleoresin Capsicum (OC) (3) describe force options or techniques that are Monterey County Juvenile Hall: Policy and expressly prohibited by the facility. Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ Pursuant to Title 15, §1357 (4) describe the requirements of staff to report any Monterey County Juvenile Hall: Policy and inappropriate use of force, and to take affirmative Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ action to immediately stop it. Pursuant to Title 15, §1357 (5) define a standardized reporting format that Monterey County Juvenile Hall: Policy and includes time period and procedure for documenting Procedure Manual 5.8 Use of Force Policy and reporting the use of force, including reporting Pursuant to Title 15, §1357 requirements of management and line staff and procedures for reviewing and tracking use of force The above policies address documentation, incidents by supervisory and or management staff, review by a supervisor, and debriefing of which include procedures for debriefing a particular youth and staff. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that Staff are required to complete an incident may have been experienced by staff and /or the youth ☒ ☐ ☐ report by the end of their shift, unless involved. approved by a supervisor, to complete it the next day. A review of incident reports shows that MCJH documents and reports incidents in accordance with Title 15 minimum standards. (6) Include an administrative review and a system for Monterey County Juvenile Hall: Policy and investigating unreasonable use of force. Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 ☒ ☐ ☐ Each UOF incident report is reviewed by the Probation Services Manager. (7) define the role, notification, and follow-up Monterey County Juvenile Hall: Policy and procedures required after use of force incidents for Procedure Manual 5.8 Use of Force Policy medical, mental health staff and parents or legal Pursuant to Title 15, §1357 guardians. BSCC staff interviewed medical and mental health staff who reported that they are always notified of UOF incidents. Medical will ☐ always see the youth following an incident. ☒ ☐ Mental Health will see the youth if onsite, otherwise, they will follow up the following day. The use of force check-off document provides assurance that all required notifications and actions have occurred per Title 15. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 10 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) describe the limitations of use of force on pregnant Monterey County Juvenile Hall: Policy and youth in accordance with Penal Code Section 6030(f) Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ and Welfare and Institutions Code Section 222. Pursuant to Title 15, §1357 (b) Facilities that authorize chemical agents as a force Monterey County Juvenile Hall: Policy and option shall include policies and procedures that: Procedure Manual 5.8 Use of Force Policy (1) identify who is approved to carry and/or utilize Pursuant to Title 15, §1357 chemical agents in the facility and the type, size and the approved method of deployment for those There was one reported incident involving chemical agents. ☒ ☐ ☐ the use of Oleoresin Capsicum (OC) spray/chemical agents. Documentation included all areas required by regulation. (2) mandate that chemical agents only be used when Monterey County Juvenile Hall: Policy and there is an imminent threat to the youth’s safety or the Procedure Manual 5.8 Use of Force Policy safety of others and only when de-escalation efforts Pursuant to Title 15, §1357 have been unsuccessful or are not reasonably ☒ ☐ ☐ possible. BSCC staff confirmed that the use of OC spray was appropriate for the circumstances. (3) outline the facility’s approved methods and Monterey County Juvenile Hall: Policy and timelines for decontamination from chemical agents. Procedure Manual 5.8 Use of Force Policy This shall include that youth who have been exposed Pursuant to Title 15, §1357 to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer In addition to reviewing the above policies ☒ ☐ ☐ suffering the effects of the chemical agent. and incident reports and associated documentation, BSCC staff interviewed youth housed at the facility, detention staff, supervisory staff, and medical services. (4) define the role, notification, and follow-up Monterey County Juvenile Hall: Policy and procedures required after use of force incidents Procedure Manual 5.8 Use of Force Policy involving chemical agents for medical, mental health Pursuant to Title 15, §1357 staff and parents or legal guardians. ☒ ☐ ☐ BSCC staff interviewed Health Services staff to help determine compliance with this regulation. (5) provide for the documentation of each incident of Monterey County Juvenile Hall: Policy and use of chemical agents, including the reasons for Procedure Manual 5.8 Use of Force Policy which it was used, efforts to de-escalate prior to use, Pursuant to Title 15, §1357 youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and Incident reports reviewed contain the identification of any injuries sustained as a result of elements of this regulation. such use. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 11 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure which Monterey County Juvenile Hall: Policy and require that agencies provide initial and regular training Procedure Manual 5.8 Use of Force Policy in use of force and chemical agents when appropriate Pursuant to Title 15, §1357 that address: (1) known medical and behavioral health conditions The referenced policy and curriculum for that would contraindicate certain types of force; defensive tactics and verbal de-escalation techniques include knowing of any pre- existing medical and/or behavioral health conditions that would limit or restrict certain ☒ ☐ ☐ UOF techniques. This includes Core Training and annual updates for use of force for all detention staff. The elements of this regulation are confirmed in the Chief Probation Officer (CPO) Todd Keating’s Appointment and Qualifications Letter, dated August 14, 2024. (2) acceptable chemical agents and the methods of Monterey County Juvenile Hall: Policy and application. Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ Pursuant to Title 15, §1357 (3) signs or symptoms that should result in Monterey County Juvenile Hall: Policy and immediate referral to medical or behavioral health. Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ Pursuant to Title 15, §1357 (4) instruction on the Constitutional Limitations of Monterey County Juvenile Hall: Policy and Use of Force. Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ Pursuant to Title 15, §1357 (5) physical training force options that may require Monterey County Juvenile Hall: Policy and the use of perishable skills. Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Todd Keating’s Appointment and Qualifications Letter, dated August 14, 2024. (6) timelines the facility uses to define regular Monterey County Juvenile Hall: Policy and training. Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 The elements of this regulation are identified in and confirmed in CPO Todd Keating’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated August 14, 2024. The facility participates in an eight-hour course, updated annually. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 12 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE Monterey County Juvenile Hall: Policy and Procedure Manual: Section 5.12 Grievance The facility administrator shall develop and implement Procedure Pursuant to Title 15, §1361 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any BSCC staff observed that the related policy condition of confinement, including but not limited to and procedures identified well-detailed health care services, classification decisions, program processes. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or BSCC staff reviewed the youth grievances violations of the nondiscrimination policy. There shall be submitted between March through no time limit on filing grievances. Policies and September 2024 and the Grievance Log for procedures shall include provisions whereby the facility the past six months. These included manager ensures: examples of youth due process documentation. Also, BSCC staff interviewed youth housed at the facility, as well as ☒ ☐ ☐ detention staff. Based on the low number of grievances submitted, youth appear to be satisfied with the treatment and living conditions at MCJH. There was one (1) grievance reported to have been submitted by youth in March; two (2) grievances reported submitted in April; and zero (0) submitted grievances by youth for May; three (3) youth grievances reported in June and four (4) reported submitted for July. BSCC staff also interviewed youth housed at the facility, as well as detention staff. (a) a grievance form and instructions for registering a Monterey County Juvenile Hall: Policy and grievance, which includes provisions for the youth to Procedure Manual: Section 5.12 Grievance have free access to the form; Procedure Pursuant to Title 15, §1361 During our physical inspection, we observed ☒ ☐ ☐ that grievances were readily available to youth. In addition, grievance lock boxes were in the housing pods to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file Monterey County Juvenile Hall: Policy and the grievance or to deliver the form to any youth Procedure Manual: Section 5.12 Grievance supervision staff working in the facility; Procedure Pursuant to Title 15, §1361 ☒ ☐ ☐ The youth were aware of the grievance procedures the location of the grievances and the grievance lockbox to confidentially file a grievance if needed. (c) resolution of the grievance at the lowest appropriate Monterey County Juvenile Hall: Policy and staff level; Procedure Manual: Section 5.12 Grievance Procedure Pursuant to Title 15, §1361 ☒ ☐ ☐ Youth have the option to confidentially submit a grievance or hand it directly to detention staff. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 13 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) provision for a prompt review and initial response to Monterey County Juvenile Hall: Policy and grievances within three (3) business days, grievances Procedure Manual: Section 5.12 Grievance that relate to health and safety issues must be Procedure Pursuant to Title 15, §1361 addressed immediately; Per policy, below is the response process for grievances: • Grievances involving other youths shall be reviewed and responded to by the end of the shift within which the request is made. • The Juvenile Institutions Supervisor checks the grievance box daily and makes efforts to review and respond ☒ ☐ ☐ to grievances within 24 hours of the grievance received date. • The Probation Services Manager attempts to review and respond to a grievance within (3) days. • Resolution of the grievance must occur within ten (10) business days. BSCC staff confirmed that the grievance procedure is being followed per policy. We commend the efforts to resolve grievances within 24 hours of submittal. (1) The youth may elect to be present to explain Monterey County Juvenile Hall: Policy and his/her version of the grievance to a person not Procedure Manual: Section 5.12 Grievance directly involved in the circumstances which led to Procedure Pursuant to Title 15, §1361 the grievance. ☒ ☐ ☐ The youth interviewed indicated that during the intake and orientation process, the grievance procedure was clearly explained. (2) Provision for a staff representative approved by Monterey County Juvenile Hall: Policy and the facility administrator to assist the youth. Procedure Manual: Section 5.12 Grievance ☒ ☐ ☐ Procedure Pursuant to Title 15, §1361 (e) provision for a written response to the grievance Monterey County Juvenile Hall: Policy and which includes the reasons for the decisions; Procedure Manual: Section 5.12 Grievance Procedure Pursuant to Title 15, §1361 ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond professionally. (f) a system which provides that any appeal of a Monterey County Juvenile Hall: Policy and grievance shall be heard by a person not directly Procedure Manual: Section 5.12 Grievance involved in the circumstances which led to the ☒ ☐ ☐ Procedure Pursuant to Title 15, §1361 grievance; (g) resolution of the grievance must occur within ten (10) Monterey County Juvenile Hall: Policy and business days unless circumstances dictate a longer Procedure Manual: Section 5.12 Grievance time frame. The youth shall be notified of any delay; Procedure Pursuant to Title 15, §1361 and, Per the above policy and in review of ☒ ☐ ☐ documentation and interviews with detention staff, resolution of the grievance must occur within ten (10) business days. The documentation shows that detention staff respond to grievances in a timely fashion. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 14 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) the policy shall provide multiple internal and external Monterey County Juvenile Hall: Policy and methods to report sexual abuse and sexual harassment. Procedure Manual: Section 5.12 Grievance ☒ ☐ ☐ Procedure Pursuant to Title 15, §1361 Whether or not associated with a grievance, concerns Monterey County Juvenile Hall: Policy and of parents, guardians, staff or other parties shall be Procedure Manual: Section 5.12 Grievance addressed and documented in accordance with written ☒ ☐ ☐ Procedure Pursuant to Title 15, §1361 policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND Monterey County Juvenile Hall: Policy and 2B EXERCISE. Procedure Manual: 6.2 Programs, Recreation and Exercise Pursuant to Title The facility administrator shall develop and implement 15, §1371 written policies and procedures for programs, recreation, and exercise for all youth. The intent is to BSCC staff reviewed the program’s Exercise minimize the amount of time youth are in their rooms or and Recreation policy and procedure, logs, their bed area. ☒ ☐ ☐ and pertinent documentation for the months of June, July, and August of 2024. We also interviewed detention staff, facility partners, and youth housed at the facility. The facility’s policy and procedure comply with this regulation, as required. Juvenile facilities shall provide the opportunity for Monterey County Juvenile Hall: Policy and programs, recreation, and exercise a minimum of three Procedure Manual: 6.2 Programs, hours a day during the week and five hours a day each Recreation and Exercise Pursuant to Title Saturday, Sunday or other non-school days, of which 15, §1371 one hour shall be an outdoor activity, weather ☒ ☐ ☐ permitting. The youth interviewed reported going outdoors for recreation daily. A youth’s participation in programs, recreation, and Monterey County Juvenile Hall: Policy and exercise may be suspended only upon a written finding Procedure Manual: 6.2 Programs, by the administrator/manager or designee that a youth Recreation and Exercise Pursuant to Title represents a threat to the safety and security of the 15, §1371 facility. ☒ ☐ ☐ There was no report of, or documentation provided to indicate a youth’s participation in any program was suspended. Such program, recreation, and exercise schedule shall Monterey County Juvenile Hall: Policy and be posted in the living units. Procedure Manual: 6.2 Programs, Recreation and Exercise Pursuant to Title 15, §1371 ☒ ☐ ☐ A programming calendar is posted on each housing unit. It is well-detailed and shows the daily scheduled programs. The calendar is updated weekly. There will be a written annual review of the programs, Monterey County Juvenile Hall: Policy and recreation, and exercise by the responsible agency to Procedure Manual: 6.2 Programs, ensure content offered is current, consistent, and Recreation and Exercise Pursuant to Title relevant to the population. 15, §1371 A letter provided by the Director of Juvenile ☒ ☐ ☐ Facilities, Julie Kenyon, confirmed the annual review of the programs, recreation, and exercise was conducted to ensure content offered is current, consistent, and relevant to the MCJH population. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 15 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Monterey County Juvenile Hall: Policy and opportunity for at least one hour of daily programming to Procedure Manual: 6.2 Programs, include, but not be limited to, trauma focused, cognitive, Recreation and Exercise Pursuant to Title evidence-based, best practice interventions that are 15, §137 culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce Programs facilitated by staff, collaborative recidivism. These programs should be based on the partners, and volunteers include, but are not youth’s individual needs as required by Sections 1355 limited to, the following: and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County • Cognitive Behavior Interventions Office of Education and can be administered by county • Management of Stress and trauma partners such as mental health agencies, community • Anger Management based organizations, faith-based organizations or • Job Training and Skill Development Probation staff. • Victim Awareness Programs may include but are not limited to: • Self-Improvement (1) Cognitive Behavior Interventions; • Prison Education Project (2) Management of Stress and Trauma; • Homeboy Industries Art Academy (3) Anger Management; • Healing Informed Approaches (4) Conflict Resolution; • Interventions by Credible (5) Juvenile Justice System; Messengers (6) Trauma-related interventions; • Gender Specific Programming ☒ ☐ ☐ (7) Victim Awareness; • Art, Creative Writing or Self (8) Self-Improvement; Expression (9) Parenting Skills and support; • CPR and First Aid Training (10) Tolerance and Diversity; • Restorative Justice/Civic (11) Healing Informed Approaches; Engagement (12) Interventions by Credible Messengers; • California Youth Outreach (13) Gender Specific Programming; R.E.A.D.Y. (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; In addition to the above programming, the (16) Restorative Justice or Civic Engagement; facility’s gardening program was elaborate (17) Career and leadership opportunities; and, and impressive. Youth receive education and (18) Other topics suitable to the youth population. hands-on horticultural experience. The facility has also initiated an eight-week Mentorship Program through behavioral health and community-based organizations. There is a Senior Officer who works as the Resource Officer and works as a liaison between probation and community-based organizations. (b) Recreation. All youth shall be provided the opportunity Monterey County Juvenile Hall: Policy and for at least one hour of daily access to unscheduled Procedure Manual: 6.2 Programs, activities such as leisure reading, letter writing, and Recreation and Exercise Pursuant to Title entertainment. Activities shall be supervised and include 15, §1371 orientation and may include coaching of youth. To aid in confirming compliance, BSCC staff ☒ ☐ ☐ reviewed the program’s Exercise and Recreation policy and procedure, logs, and pertinent documentation for the months of June, July, and August of 2024. We also interviewed detention staff, facility partners, and youth housed at the facility. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 16 of 17 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Exercise. All youth shall be provided with the Monterey County Juvenile Hall: Policy and opportunity for at least one hour of large muscle activity Procedure Manual: 6.2 Programs, each day. Recreation and Exercise Pursuant to Title 15, §1371 ☒ ☐ ☐ After a review of program activity logs and interviews with youth housed at the facility and detention staff, Monterey County JH meets compliance with the Title 15 minimum standards for this regulation. The administrator/manager may suspend, for a period Monterey County Juvenile Hall: Policy and not to exceed 24 hours, access to recreation and Procedure Manual: 6.2 Programs, programs. The administrator/manager shall document Recreation and Exercise Pursuant to Title ☒ ☐ ☐ the reasons why suspension of recreation and programs 15, §1371 occurs. 7354 Monterey County Juvenile Hall JH Targeted PRO 23-24 Page 17 of 17 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7355 FACILITY NAME: Monterey Secure Youth Treatment Facility (MCSYTF) FACILITY TYPE: Secure Youth Treatment Facility PERSON(S) INTERVIEWED: Julie Kenyon, Division Director; Michael Palmer, Probation Services Manager; Debra Brau, Principle, MOE; Gretchen Beddingfield, Senior Psychiatric Social Worker; Monica Dacpano, RN, Supervisor; Ezequiel Cervantes, Administrative Supervisor (JIS); David Sims, Juvenile Institutions Supervisor (JIS); Benjamin Carmona, JIO; Jeff Johnson, Food Services Administrator; Youth: 2 Male youths ages 19yrs, random youth FIELD REPRESENTATIVE: Forrest Coleman DATE: September 9th through September 13th, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Monterey County Juvenile Hall: Policy 3.2 Staffing Pursuant to Title 15, §1321 and Each juvenile facility shall: §1323 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The Monterey County Juvenile Hall programming, to provide for safety and security of youth (MCJH) and the Monterey Secure Youth and staff, and meet established standards and Treatment Facility (MSYTF) detention staff regulations; are cross-trained. MSYTF is a facility within the Juvenile Hall complex and abides by the same Title 15 regulations, and policies and procedures as the Juvenile Hall facility #7354 including, but not limited to staffing. In addition, the Youth Center is approximately five miles away and its detention staff are cross- trained to assist the MSYTF and MCJH facilities. Cross-training the staff provides an ☒ ☐ ☐ opportunity to utilize staff from either facility if needed. The Monterey County Juvenile Hall (MCJH) complex has an overall rated capacity of 80 youth. The Juvenile Hall facility (7354) encompasses 70 rated beds for youth. The Monterey Secure Youth Treatment Facility (MSYTF) (7355) encompasses the remaining 10 rated beds for youth. BSCC staff reviewed related policies and procedures, as well as the agency’s Organization Chart, random weekly staff schedule, and daily unit schedule covering the first week of June, July, and August of 2024. In addition, we made 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 1 of 16 A453 JUV Targeted PRO eff. 1/2024 personal observations. (b) ensure that no required services shall be denied Monterey County Juvenile Hall: Policy 3.2 because of insufficient numbers of staff on duty absent Staffing Pursuant to Title 15, §1321 and exigent circumstances; §1323 Through our review of the above policy, visual observations, a review of work schedules for June, July, and August of 2024, as well as a review of the unit programming documentation, BSCC staff determined that MSYTF regularly ensures that the staffing levels are adequate. BSCC observed that a Juvenile Institutions Supervisor (JIS) is always on-site in the facility. In the absence of the JIS, the Senior Juvenile Institutions Officer (SJIO) ☒ ☐ ☐ is assigned to work as the Officer In Charge (OIC). At the time of the inspection, the Monterey Secure Youth Treatment facility, in conjunction with the Monterey County Juvenile Hall filled staffing positions consisting of the following: • 1 Division Director • 1 Probation Service Manager • 5 Juvenile Institutions Supervisors (JIS) • 9 Senior Juvenile Institutions Officers (SJIO) • 41 Juvenile Institutions Officers (c) have a sufficient number of supervisory level staff to Monterey County Juvenile Hall: Policy 3.2 ensure adequate supervision of all staff members; Staffing Pursuant to Title 15, §1321 and §1323 Through our review of the above policy, visual observations, work schedules, and interviews with facility JIO staff and youth housed at the facility, BSCC staff determined that MSYTF regularly ensures that there is always a Supervisory level staff present at the facility on each shift. ☒ ☐ ☐ Sufficient supervisory-level staffing is always on duty. At the time of this inspection, the Monterey Secure Youth Treatment facility, in conjunction with the Monterey County Juvenile Hall is budgeted for the following supervisory level staff: • 1 Division Director • 1 Probation Service Manager • 5 Juvenile Institutions Supervisors (JIS) 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 2 of 16 A453 JUV Targeted PRO eff. 1/2024 (d) have a clearly identified person on duty at all times Monterey County Juvenile Hall: Policy 3.2 who is responsible for operations and activities and has Staffing Pursuant to Title 15, §1321 and completed the Juvenile Corrections Officer Core Course §1323 and PC 832 training; The elements of this regulation are confirmed in the Chief Probation Officer (CPO) Appointment and Qualifications Letter, written by the CPO, Todd Keating, and dated August 14, 2024. Monday through Friday during standard ☒ ☐ ☐ business hours the facility Division Director and the Probation Manager work together to ensure the daily operations of the facility are adequately maintained. A Facility Supervisor is assigned to each shift. The supervisor of each shift is identified on the shift schedule. Also, in the absence of the JIS, the OIC is identified on the Schedule and assumes the Supervisor’s role. (e) have at least one staff member present on each living Monterey County Juvenile Hall: Policy 3.2 unit whenever there are youth in the living unit; Staffing Pursuant to Title 15, §1321 and §1323 Through personal observations, as well as ☒ ☐ ☐ through interviews with staff and youth housed at the facility, MSYTF regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. (f) have sufficient food service personnel relative to the From less than 5 miles away, meals are number and security of living units, including staff prepared at the Youth Center and delivered qualified and available to: plan menus meeting nutritional to the Juvenile Hall complex in sealable trays requirements of youth; provide kitchen supervision; direct that are stored in thermal bags. Meals are food preparation and servings; conduct related training served to the youth in their assigned living programs for culinary staff; and maintain necessary ☒ ☐ ☐ unit. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; To ensure compliance with applicable elements of this regulation, BSCC staff interviewed the Food Services Administrator. 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 3 of 16 A453 JUV Targeted PRO eff. 1/2024 (g) have sufficient administrative, clerical, recreational, Monterey County Juvenile Hall: Policy 3.2 medical, dental, mental health, building maintenance, Staffing Pursuant to Title 15, §1321 and transportation, control room, facility security and other §1323 support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be BSCC staff interviewed collaborative partners diverted from supervising youth; and, and support staff including, but not limited to, medical services personnel, behavioral health services, education services, and detention staff. We also made personal observations over the course of the inspection. The agency is fortunate to have such a significant base of collaborative partners and support staff. Medical Staff are present daily between 6:00 AM and 9:30 PM. Staffing consists of: • 1 Nursing Director • 1 Clinic Nurse Supervisor ☒ ☐ ☐ • 5 Registered Nurses • 1 Physician Assistant • 1 Physician These health services resources are split between the Juvenile Hall and the Youth Center. An on-call medical staff is available for after- hour assistance as needed. Mental Health staff are available Monday through Friday from 8:00 AM – 5:00 PM. Weekends are covered on an on-call, as- needed basis. There is one Senior Psychiatric Social Worker assigned to the Juvenile Hall. The staff tries to see each youth, at a minimum, one time per week. (h) assign sufficient youth supervision staff to provide Monterey County Juvenile Hall: Policy 3.2 continuous wide awake supervision of youth, subject to Staffing Pursuant to Title 15, §1321 and temporary variations in staff assignments to meet special §1323 program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: BSCC staff interviewed detention staff and reviewed housing unit logs, programming schedules, and employee daily schedules. The MSYTF regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for ☒ ☐ ☐ this regulation. Staffing assignments overlap to provide oncoming staff to be debriefed prior to reporting to their workstation. The Monterey Secure Youth Treatment facility, in conjunction with the Monterey County Juvenile Hall facility, has an Administrative Supervisor/ JIS who is specifically assigned as the staff scheduler. BSCC staff interviewed this supervisor to aid in confirming compliance with this regulation. 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 4 of 16 A453 JUV Targeted PRO eff. 1/2024 (1) Juvenile Halls Monterey County Juvenile Hall: Policy 3.2 (A) during the hours that youth are awake, one Staffing Pursuant to Title 15, §1321 and wide-awake youth supervision staff member on §1323 duty for each 10 youth in detention; Through documentation review, personal observations, as well as interviews with youth and detention staff, and a review of safety check logs, the facility regularly ensures that ☒ ☐ ☐ there is one wide-awake youth supervision staff member on duty for every 10 youths in detention. At the time of the inspection, the overall youth population at the Juvenile Hall complex was 48 youths of which five were classified as MSYTF, facility #7355, youths. (B) during the hours that youth are confined to their Monterey County Juvenile Hall: Policy 3.2 room for the purpose of sleeping, one wide-awake Staffing Pursuant to Title 15, §1321 and youth supervision staff member on duty for each ☒ ☐ ☐ §1323 30 youth in detention; (C) at least two wide-awake youth supervision staff Monterey County Juvenile Hall: Policy 3.2 members on duty at all times, regardless of the Staffing Pursuant to Title 15, §1321 and number of youth in detention, unless an §1323 arrangement has been made for backup support services which allow for immediate response to Through a review of housing unit logs, safety emergencies; and, ☒ ☐ ☐ check documentation, the daily staff schedule, personal observations, as well as, through interviews with detention staff, MSYTF regularly ensures that the minimum youth-to-staff ratio is met. (D) at least one youth supervision staff member on Monterey County Juvenile Hall: Policy 3.2 duty who is the same gender as youth housed in Staffing Pursuant to Title 15, §1321 and the facility. §1323 According to shift schedules, housing unit logs, visual observations, and interviews with staff and youth, there is always a male and female youth supervision staff in the facility. ☒ ☐ ☐ At the time of this inspection, there were no female youth being housed in the MSYTF facility. BSCC staff discussed favorable outcomes when the gender of staff assigned to work a specific housing unit is identified on the shift schedule. (E) personnel with primary responsibility for other Monterey County Juvenile Hall: Policy 3.2 duties such as administration, supervision of Staffing Pursuant to Title 15, §1321 and personnel, academic or trade instruction, clerical, §1323 kitchen or maintenance shall not be classified as youth supervision staff positions. Only youth supervision staff provide ☒ ☐ ☐ supervision for the youth. Non-sworn staff are not part of the designated youth supervision staff. (2) Special Purpose Juvenile Halls The Monterey Secure Youth Treatment (A) during hours that youth are awake, one wide- facility is not a Special Purpose Juvenile Hall. awake youth supervision staff member on duty for ☐ ☐ ☒ The below Sections A through E are not each 10 youth in detention; applicable to this facility. 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 5 of 16 A453 JUV Targeted PRO eff. 1/2024 (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The Monterey Secure Youth Treatment (A) during the hours that youth are awake, one facility is not a Camp. Therefore, the below wide-awake youth supervision staff member on ☐ ☐ ☒ Camp Sections A through F are not duty for each 15 youth in the camp population; applicable to this facility inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1328 SAFETY CHECKS Monterey County Juvenile Hall: Policy and 0B Procedure Manual 3.14 Safety Checks The facility administrator shall develop and implement Pursuant to Title 15, §1328 policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, BSCC staff reviewed safety check at random or varied intervals during hours when youth documentation for June, July, and August of are asleep or when youth are in their rooms, confined in 2024. holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ Supervision is not replaced, but may be supplemented BSCC staff observed that since the prior by, an audio/visual electronic surveillance system inspection, the supervisors have made good designed to detect overt, aggressive or assaultive improvements in conducting audits of safety behavior and to summon aid in emergencies. All safety checks that occur during the current shift and checks shall be documented with the actual time the conducting monthly video surveillance audits check is completed. of safety checks. 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 6 of 16 A453 JUV Targeted PRO eff. 1/2024 1354.5 ROOM CONFINEMENT Monterey County Juvenile Hall: Policy and 1B Procedure Manual Section 5.5a: Separation (a) The facility administrator shall develop and and Room Confinement of Youth Pursuant to implement written policies and procedures addressing Title 15, §1354 and 5.5b: Room Confinement the confinement of youth in their room that are consistent with Welfare and Institutions Code Section Pursuant to Title 15, §1354.5 and WIC 208.3. The placement of a youth in room confinement §208.3 shall be accomplished in accordance with the following guidelines: MSYTF is a facility within the Monterey Juvenile Hall complex and abides by the same policies and procedures as the Juvenile Hall facility #7354 including, but not limited to room policy and procedure related ☒ ☐ ☐ to room confinement. To help determine compliance. BSCC staff requested to review room confinement incident report examples that occurred between June and August of 2024. However, there were no reported incidents of room confinement provided. BSCC staff also reviewed policy and procedure; interviewed detention staff, interviewed collaborative partners, and interviewed youth housed at the facility. (1) Room confinement shall not be used before Monterey County Juvenile Hall: Policy and other, less restrictive, options have been attempted Procedure Manual Section and 5.5b: Room and exhausted, unless attempting those options Confinement Pursuant to Title 15, §1354 ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Monterey County Juvenile Hall: Policy and purposes of punishment, coercion, convenience, or Procedure Manual Section and 5.5b: Room retaliation by staff. Confinement Pursuant to Title 15, §1354 ☒ ☐ ☐ BSCC staff provided technical assistance related to language in the policy that explains program reintegration for youth who are placed in room confinement. (3) Room confinement shall not be used to the extent Monterey County Juvenile Hall: Policy and that it compromises the mental and physical health Procedure Manual Section and 5.5b: Room ☒ ☐ ☐ of the youth. Confinement Pursuant to Title 15, §1354 (b) A youth may be held up to four hours in room Monterey County Juvenile Hall: Policy and confinement. After the youth has been held in room Procedure Manual Section and 5.5b: Room confinement for a period of four hours, staff shall do one Confinement Pursuant to Title 15, §1354 or more of the following: BSCC staff observed that MSYTF staff are required to notify the on-duty supervisor if ☒ ☐ ☐ room confinement is being initiated. The room confinement is tracked and assessed utilizing the “Involuntary Remain In Room Form”. An assessment of a youth’s behavior to determine continued room confinement is conducted within one-hour intervals. 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 7 of 16 A453 JUV Targeted PRO eff. 1/2024 Monterey County Juvenile Hall: Policy and Procedure Manual Section and 5.5b: Room Confinement Pursuant to Title 15, §1354 Youth who are in room confinement will have (1) Return the youth to general population. ☒ ☐ ☐ their behavior documented every hour. The duty supervisor or the assigned designee who is documenting the youth’s behavior will update the Probation Services Manager within one hour of room confinement. Monterey County Juvenile Hall: Policy and Procedure Manual Section and 5.5b: Room Confinement Pursuant to Title 15, §1354 (2) Consult with mental health or medical staff. ☒ ☐ ☐ BSCC staff interviewed medical and behavioral services staff to help determine compliance with this regulation. (3) Develop an individualized plan that includes the Monterey County Juvenile Hall: Policy and goals and objectives to be met in order to reintegrate Procedure Manual Section and 5.5b: Room the youth to general population. ☒ ☐ ☐ Confinement Pursuant to Title 15, §1354 (4) If room confinement must be extended beyond Monterey County Juvenile Hall: Policy and four hours, staff shall do each of the following: Procedure Manual Section and 5.5b: Room (A) Document the reasons for room confinement Confinement Pursuant to Title 15, §1354 and the basis for the extension, the date and time the youth was first placed in room confinement, The room confinement is tracked and and when he or she is eventually released from assessed utilizing the “Involuntary Remain room confinement. In Room Form”. An assessment of a youth’s ☒ ☐ ☐ behavior to determine continued room confinement is conducted within one-hour intervals. There were no incidents reported that extended beyond the four-hour mark. (B) Develop an individualized plan that includes Monterey County Juvenile Hall: Policy and the goals and objectives to be met in order to Procedure Manual Section and 5.5b: Room integrate the youth to general population. Confinement Pursuant to Title 15, §1354 ☒ ☐ ☐ An individualized plan is identified as a type of reintegration plan. There is also a “Comeback Program” that separates a youth from the group outside of his/her room. (C) Obtain documented authorization by the Monterey County Juvenile Hall: Policy and facility superintendent or his or her designee Procedure Manual Section and 5.5b: Room ☒ ☐ ☐ every four hours thereafter. Confinement Pursuant to Title 15, §1354 (5) This section is not intended to limit the use of Monterey County Juvenile Hall: Policy and single-person rooms or cells for the housing of youth Procedure Manual Section and 5.5b: Room in juvenile facilities and does not apply to normal ☒ ☐ ☐ Confinement Pursuant to Title 15, §1354 sleeping hours. (6) This section does not apply to youth or wards in Monterey County Juvenile Hall: Policy and court holding facilities or adult facilities. Procedure Manual Section and 5.5b: Room Confinement Pursuant to Title 15, §1354 ☒ ☐ ☐ This facility is not either a Court Holding Facility or an Adult Facility. (7) Nothing in this section shall be construed to Monterey County Juvenile Hall: Policy and conflict with any law providing greater or additional Procedure Manual Section and 5.5b: Room ☒ ☐ ☐ protections to youth. Confinement Pursuant to Title 15, §1354 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 8 of 16 A453 JUV Targeted PRO eff. 1/2024 (8) This section does not apply during an Monterey County Juvenile Hall: Policy and extraordinary emergency circumstance that requires Procedure Manual Section and 5.5b: Room a significant departure from normal institutional Confinement Pursuant to Title 15, §1354.5 operations, including a natural disaster or facility- and WIC §208.3 wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Monterey County Juvenile Hall: Policy and placed in a locked cell or sleeping room to treat and Procedure Manual Section and 5.5b: Room protect against the spread of a communicable Confinement Pursuant to Title 15, §1354.5 disease for the shortest amount of time required to and WIC §208.3 reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE Monterey County Juvenile Hall: Policy and Procedure Manual 5.8 Use of Force Policy The facility administrator, in cooperation with the Pursuant to Title 15, §1357 responsible physician, shall develop and implement written policies and procedures for the use of force, MSYTF is a facility within the Monterey which may include chemical agents. Force shall never Juvenile Hall complex and abides by the be applied as punishment, discipline, retaliation or same policies and procedures as the treatment. Juvenile Hall facility #7354 including, but not (a) At a minimum, each facility shall develop policies and limited to room policy and procedure related procedures which: to the use of force. ☒ ☐ ☐ BSCC staff reviewed the Use of Force (UOF) policy and requested to review incident reports for incidents that occurred between June and August of 2024. There were no incidents reported involving the use of force. We also interviewed youth who were housed at the facility, detention staff, and collaborative partners to gain further insight to ensure compliance with this regulation. (1) restricts the use of force to that which is deemed Monterey County Juvenile Hall: Policy and reasonable and necessary, as defined in Section 1302 Procedure Manual 5.8 Use of Force Policy to ensure the safety and security of youth, staff, others ☒ ☐ ☐ Pursuant to Title 15, §1357 and the facility. (2) outline the force options available to staff including Monterey County Juvenile Hall: Policy and both physical and non-physical options and define Procedure Manual 5.8 Use of Force Policy when those force options are appropriate. Pursuant to Title 15, §1357 MSYTF force options that are allowed ☒ ☐ ☐ include, but are not limited to, the following: • Mechanical/ Security Restraints • Approved Control holds • Oleoresin Capsicum (OC) (3) describe force options or techniques that are Monterey County Juvenile Hall: Policy and expressly prohibited by the facility. Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ Pursuant to Title 15, §1357 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 9 of 16 A453 JUV Targeted PRO eff. 1/2024 (4) describe the requirements of staff to report any Monterey County Juvenile Hall: Policy and inappropriate use of force, and to take affirmative Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ action to immediately stop it. Pursuant to Title 15, §1357 (5) define a standardized reporting format that Monterey County Juvenile Hall: Policy and includes time period and procedure for documenting Procedure Manual 5.8 Use of Force Policy and reporting the use of force, including reporting Pursuant to Title 15, §1357 requirements of management and line staff and procedures for reviewing and tracking use of force The above policies address documentation, incidents by supervisory and or management staff, review by a supervisor, and debriefing of which include procedures for debriefing a particular youth and staff. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that Staff are required to complete an incident may have been experienced by staff and /or the youth ☒ ☐ ☐ report by the end of their shift, unless involved. approved by a supervisor, to complete it the next day. A review of incident reports shows that MSYTF documents and reports all incidents in accordance with Title 15 minimum standards. (6) Include an administrative review and a system for Monterey County Juvenile Hall: Policy and investigating unreasonable use of force. Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 ☒ ☐ ☐ Each UOF incident report is reviewed by the Probation Services Manager. (7) define the role, notification, and follow-up Monterey County Juvenile Hall: Policy and procedures required after use of force incidents for Procedure Manual 5.8 Use of Force Policy medical, mental health staff and parents or legal Pursuant to Title 15, §1357 guardians. BSCC staff interviewed medical and mental health staff who reported that they are always notified of UOF incidents. Medical will always see the youth following an incident. ☒ ☐ ☐ Mental Health will see the youth if onsite, otherwise, they will follow up the following day. The use of force check-off document provides assurance that all required notifications and actions have occurred per Title 15. (8) describe the limitations of use of force on pregnant Monterey County Juvenile Hall: Policy and youth in accordance with Penal Code Section 6030(f) Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ and Welfare and Institutions Code Section 222. Pursuant to Title 15, §1357 (b) Facilities that authorize chemical agents as a force Monterey County Juvenile Hall: Policy and option shall include policies and procedures that: Procedure Manual 5.8 Use of Force Policy (1) identify who is approved to carry and/or utilize Pursuant to Title 15, §1357 chemical agents in the facility and the type, size and the approved method of deployment for those ☒ ☐ ☐ There were no reported incidents involving chemical agents. the use of Oleoresin Capsicum (OC) spray/chemical agents. 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 10 of 16 A453 JUV Targeted PRO eff. 1/2024 (2) mandate that chemical agents only be used when Monterey County Juvenile Hall: Policy and there is an imminent threat to the youth’s safety or the Procedure Manual 5.8 Use of Force Policy safety of others and only when de-escalation efforts Pursuant to Title 15, §1357 have been unsuccessful or are not reasonably ☒ ☐ ☐ possible. There were no reports of OC use for the MSYTF. (3) outline the facility’s approved methods and Monterey County Juvenile Hall: Policy and timelines for decontamination from chemical agents. Procedure Manual 5.8 Use of Force Policy This shall include that youth who have been exposed Pursuant to Title 15, §1357 to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer In addition to reviewing the above policies ☒ ☐ ☐ suffering the effects of the chemical agent. and incident reports and associated documentation, BSCC staff interviewed youth housed at the facility, detention staff, supervisory staff, and medical services. (4) define the role, notification, and follow-up Monterey County Juvenile Hall: Policy and procedures required after use of force incidents Procedure Manual 5.8 Use of Force Policy involving chemical agents for medical, mental health Pursuant to Title 15, §1357 staff and parents or legal guardians. ☒ ☐ ☐ BSCC staff interviewed Health Services staff to help determine compliance with this regulation. (5) provide for the documentation of each incident of Monterey County Juvenile Hall: Policy and use of chemical agents, including the reasons for Procedure Manual 5.8 Use of Force Policy which it was used, efforts to de-escalate prior to use, Pursuant to Title 15, §1357 youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Monterey County Juvenile Hall: Policy and require that agencies provide initial and regular training Procedure Manual 5.8 Use of Force Policy in use of force and chemical agents when appropriate Pursuant to Title 15, §1357 that address: (1) known medical and behavioral health conditions The referenced policy and curriculum for that would contraindicate certain types of force; defensive tactics and verbal de-escalation techniques include knowing of any pre- existing medical and/or behavioral health conditions that would limit or restrict certain ☒ ☐ ☐ UOF techniques. This includes Core Training and annual updates for use of force for all detention staff. The elements of this regulation are confirmed in the Chief Probation Officer (CPO) Todd Keating’s Appointment and Qualifications Letter, dated August 14, 2024. (2) acceptable chemical agents and the methods of Monterey County Juvenile Hall: Policy and application. Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ Pursuant to Title 15, §1357 (3) signs or symptoms that should result in Monterey County Juvenile Hall: Policy and immediate referral to medical or behavioral health. Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ Pursuant to Title 15, §1357 (4) instruction on the Constitutional Limitations of Monterey County Juvenile Hall: Policy and Use of Force. Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ Pursuant to Title 15, §1357 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 11 of 16 A453 JUV Targeted PRO eff. 1/2024 (5) physical training force options that may require Monterey County Juvenile Hall: Policy and the use of perishable skills. Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Todd Keating’s Appointment and Qualifications Letter, dated August 14, 2024. (6) timelines the facility uses to define regular Monterey County Juvenile Hall: Policy and training. Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 The elements of this regulation are identified in and confirmed in CPO Todd Keating’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated August 14, 2024. The facility participates in an eight-hour course, updated annually. 1361 GRIEVANCE PROCEDURE Monterey County Juvenile Hall: Policy and Procedure Manual: Section 5.12 Grievance The facility administrator shall develop and implement Procedure Pursuant to Title 15, §1361 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any BSCC staff observed that the related policy condition of confinement, including but not limited to and procedures identified well-detailed health care services, classification decisions, program processes. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or BSCC staff requested to review the youth violations of the nondiscrimination policy. There shall be grievances submitted between March no time limit on filing grievances. Policies and through September 2024 and the Grievance procedures shall include provisions whereby the facility ☒ ☐ ☐ Log for the past six months. These requests manager ensures: include examples of youth due process documentation. There were no grievances reported to have been written by youth during the six-month review period. This is a testament that youth appear to be satisfied with the treatment and living conditions at MSYTF. BSCC staff also interviewed youth housed at the facility, as well as detention staff. (a) a grievance form and instructions for registering a Monterey County Juvenile Hall: Policy and grievance, which includes provisions for the youth to Procedure Manual: Section 5.12 Grievance have free access to the form; Procedure Pursuant to Title 15, §1361 During our physical inspection, we observed ☒ ☐ ☐ that grievances were readily available to youth. In addition, grievance lock boxes were in the housing pods to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file Monterey County Juvenile Hall: Policy and the grievance or to deliver the form to any youth Procedure Manual: Section 5.12 Grievance supervision staff working in the facility; Procedure Pursuant to Title 15, §1361 ☒ ☐ ☐ The youth were aware of the grievance procedures the location of the grievances and the grievance lockbox to confidentially file a grievance if needed. 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 12 of 16 A453 JUV Targeted PRO eff. 1/2024 (c) resolution of the grievance at the lowest appropriate Monterey County Juvenile Hall: Policy and staff level; Procedure Manual: Section 5.12 Grievance Procedure Pursuant to Title 15, §1361 ☒ ☐ ☐ Youth have the option to confidentially submit a grievance or hand it directly to a detention staff. (d) provision for a prompt review and initial response to Monterey County Juvenile Hall: Policy and grievances within three (3) business days, grievances Procedure Manual: Section 5.12 Grievance that relate to health and safety issues must be Procedure Pursuant to Title 15, §1361 addressed immediately; Per policy, below is the response process for grievances: • Grievances involving other youths shall be reviewed and responded to by the end of the shift within which the request is made. • The Juvenile Institutions Supervisor checks the grievance box daily and makes efforts to reviewed and ☒ ☐ ☐ responded to grievances within 24 hours of the grievance received date. • The Probation Services Manager attempts to review and respond to a grievance within (3) days. Resolution of the grievance must occur within ten (10) business days. BSCC staff confirmed that the grievance procedure is being followed by policy. We commend the efforts to resolve grievances within 24 hours of submittal. (1) The youth may elect to be present to explain Monterey County Juvenile Hall: Policy and his/her version of the grievance to a person not Procedure Manual: Section 5.12 Grievance directly involved in the circumstances which led to Procedure Pursuant to Title 15, §1361 the grievance. ☒ ☐ ☐ The youth interviewed indicated that during the intake and orientation process, the grievance procedure was clearly explained. (2) Provision for a staff representative approved by Monterey County Juvenile Hall: Policy and the facility administrator to assist the youth. Procedure Manual: Section 5.12 Grievance ☒ ☐ ☐ Procedure Pursuant to Title 15, §1361 (e) provision for a written response to the grievance Monterey County Juvenile Hall: Policy and which includes the reasons for the decisions; Procedure Manual: Section 5.12 Grievance ☒ ☐ ☐ Procedure Pursuant to Title 15, §1361 (f) a system which provides that any appeal of a Monterey County Juvenile Hall: Policy and grievance shall be heard by a person not directly Procedure Manual: Section 5.12 Grievance involved in the circumstances which led to the ☒ ☐ ☐ Procedure Pursuant to Title 15, §1361 grievance; (g) resolution of the grievance must occur within ten (10) Monterey County Juvenile Hall: Policy and business days unless circumstances dictate a longer Procedure Manual: Section 5.12 Grievance time frame. The youth shall be notified of any delay; Procedure Pursuant to Title 15, §1361 and, ☒ ☐ ☐ Per the above policy and in review of documentation and interviews with detention staff, resolution of the grievance must occur within ten (10) business days. 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 13 of 16 A453 JUV Targeted PRO eff. 1/2024 (h) the policy shall provide multiple internal and external Monterey County Juvenile Hall: Policy and methods to report sexual abuse and sexual harassment. Procedure Manual: Section 5.12 Grievance ☒ ☐ ☐ Procedure Pursuant to Title 15, §1361 Whether or not associated with a grievance, concerns Monterey County Juvenile Hall: Policy and of parents, guardians, staff or other parties shall be Procedure Manual: Section 5.12 Grievance addressed and documented in accordance with written ☒ ☐ ☐ Procedure Pursuant to Title 15, §1361 policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND Monterey County Juvenile Hall: Policy and 2B EXERCISE. Procedure Manual: 6.2 Programs, Recreation and Exercise Pursuant to Title The facility administrator shall develop and implement 15, §1371 written policies and procedures for programs, recreation, and exercise for all youth. The intent is to BSCC staff reviewed the program’s Exercise minimize the amount of time youth are in their rooms or and Recreation policy and procedure, logs, their bed area. ☒ ☐ ☐ and pertinent documentation for June, July, and August of 2024. We also interviewed detention staff, facility partners, and youth housed at the facility. The facility’s policy and procedure comply with this regulation, as required. Juvenile facilities shall provide the opportunity for Monterey County Juvenile Hall: Policy and programs, recreation, and exercise a minimum of three Procedure Manual: 6.2 Programs, hours a day during the week and five hours a day each Recreation and Exercise Pursuant to Title Saturday, Sunday or other non-school days, of which 15, §1371 one hour shall be an outdoor activity, weather ☒ ☐ ☐ permitting. The youth interviewed reported going outdoors for recreation daily. A youth’s participation in programs, recreation, and Monterey County Juvenile Hall: Policy and exercise may be suspended only upon a written finding Procedure Manual: 6.2 Programs, by the administrator/manager or designee that a youth Recreation and Exercise Pursuant to Title represents a threat to the safety and security of the 15, §1371 facility. ☒ ☐ ☐ There was no report of, or documentation provided to indicate that a youth’s participation in any program was suspended. Such program, recreation, and exercise schedule shall Monterey County Juvenile Hall: Policy and be posted in the living units. Procedure Manual: 6.2 Programs, Recreation and Exercise Pursuant to Title 15, §1371 ☒ ☐ ☐ A programming calendar is posted on each housing unit. It is well-detailed and shows the daily scheduled programs. The calendar is updated weekly. There will be a written annual review of the programs, Monterey County Juvenile Hall: Policy and recreation, and exercise by the responsible agency to Procedure Manual: 6.2 Programs, ensure content offered is current, consistent, and Recreation and Exercise Pursuant to Title relevant to the population. 15, §1371 A letter provided by the Director of Juvenile ☒ ☐ ☐ Facilities, Julie Kenyon, confirmed the annual review of the programs, recreation, and exercise was conducted to ensure content offered is current, consistent, and relevant to the MSYTF population. 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 14 of 16 A453 JUV Targeted PRO eff. 1/2024 (a) Programs. All youth shall be provided with the Monterey County Juvenile Hall: Policy and opportunity for at least one hour of daily programming to Procedure Manual: 6.2 Programs, include, but not be limited to, trauma focused, cognitive, Recreation and Exercise Pursuant to Title evidence-based, best practice interventions that are 15, §137 culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce Programs facilitated by staff, collaborative recidivism. These programs should be based on the partners, and volunteers include, but are not youth’s individual needs as required by Sections 1355 limited to, the following: and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County • Cognitive Behavior Interventions Office of Education and can be administered by county • Management of Stress and trauma partners such as mental health agencies, community • Anger Management based organizations, faith-based organizations or • Job Training and Skill Development Probation staff. • Victim Awareness Programs may include but are not limited to: • Self-Improvement (1) Cognitive Behavior Interventions; • Prison Education Project (2) Management of Stress and Trauma; • Homeboy Industries Art Academy (3) Anger Management; • Healing Informed Approaches (4) Conflict Resolution; • Interventions by Credible (5) Juvenile Justice System; Messengers (6) Trauma-related interventions; • Gender Specific Programming ☒ ☐ ☐ (7) Victim Awareness; • Art, Creative Writing or Self (8) Self-Improvement; Expression (9) Parenting Skills and support; • CPR and First Aid Training (10) Tolerance and Diversity; • Restorative Justice/Civic (11) Healing Informed Approaches; Engagement (12) Interventions by Credible Messengers; • California Youth Outreach (13) Gender Specific Programming; R.E.A.D.Y. (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; In addition to the above programming, the (16) Restorative Justice or Civic Engagement; facility’s gardening program was elaborate (17) Career and leadership opportunities; and, and impressive. Youth receive education and (18) Other topics suitable to the youth population. hands-on horticultural experience. The Sharp Circle program meets with groups of youth to provide mentoring and develop plans for success. There is a Senior Officer who works as the Resource Officer and works as a liaison between probation and community-based organizations. (b) Recreation. All youth shall be provided the opportunity Monterey County Juvenile Hall: Policy and for at least one hour of daily access to unscheduled Procedure Manual: 6.2 Programs, activities such as leisure reading, letter writing, and Recreation and Exercise Pursuant to Title entertainment. Activities shall be supervised and include 15, §1371 orientation and may include coaching of youth. To aid in confirming compliance, BSCC staff ☒ ☐ ☐ reviewed the program’s Exercise and Recreation policy and procedure, logs, and pertinent documentation for June, July, and August of 2024. We also interviewed detention staff, facility partners, and youth housed at the facility. 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 15 of 16 A453 JUV Targeted PRO eff. 1/2024 (c) Exercise. All youth shall be provided with the Monterey County Juvenile Hall: Policy and opportunity for at least one hour of large muscle activity Procedure Manual: 6.2 Programs, each day. Recreation and Exercise Pursuant to Title 15, §1371 ☒ ☐ ☐ After a review of program activity logs and interviews with youth housed at the facility and detention staff, Monterey SYTF meets compliance with the Title 15 minimum standards for this regulation. The administrator/manager may suspend, for a period Monterey County Juvenile Hall: Policy and not to exceed 24 hours, access to recreation and Procedure Manual: 6.2 Programs, programs. The administrator/manager shall document Recreation and Exercise Pursuant to Title ☒ ☐ ☐ the reasons why suspension of recreation and programs 15, §1371 occurs. 7355 Monterey Secure Youth Treatment Facility SYTF Targeted PRO 23-24 Page 16 of 16 A453 JUV Targeted PRO eff. 1/2024