Monterey PROB (2025-2026 inspection cycle)

June 25, 2025 Jose Ramirez, Chief Probation Officer Monterey County Probation Department 20 E. Alisal Salinas, CA 93901 2025-2026 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTION S CODE SECTIONS 209 & 885, MONTEREY COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Ramirez: The 2025-2026 Comprehensive I nspection of the Monterey County Probation Department has been completed. A pre-inspection briefing was held on Wednesday, March 19, 2025, and the following facilities were inspected between Tuesday, May 20, 2025, and Thursday, May 22, 2025: FACILITY NAME BSCC # FACILITY TYPE Monterey Youth Center 7350 CAMP Monterey Juvenile Hall 7354 JH Monterey Secure Youth Treatment Facility 7355 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified the following items of noncompliance with Title 15 Minimum Standards at the Monterey Youth Center: Title 15 Section 1361. Grievance Procedure: The youth did not have free access to the grievance form as required by 1361(a). No forms were available to the youth in the living unit at the time of the inspection. In addition, the youth did not have the option to confidentially file the grievance as required by 1361(b), as the locked box to confidentially file was removed. Jose Ramirez Chief Probation Officer Page 2 Refer to the attached Procedures Checklist for detailed information. Refer to the Physical Plant Evaluation and Living Area Space Evaluation attachments for information related to Rated Capacity and Title 24 compliance. CORRECTIVE ACTION PLAN (CAP) An Exit Briefing with your staff was held on Thursday, May 22, 2025. An Initial Inspection Report (IIR) outlining items of noncompliance was provided to your staff on May 23, 2025, by email. Pursuant to Welfare and Institutions Code section 209(d), a CAP must be provided to the BSCC for approval no later than 60 days following the notice of noncompliance in the IIR, which is July 22, 2025. Failure to submit a CAP by July 22, 2025, will result in the facility being deemed unsuitable for the confinement of youth. Upon receipt and approval of your CAP, BSCC staff will follow up with further information regarding the implementation of the corrective action plan and reinspection for compliance. Failure to correct the item of noncompliance within the approved timeframe following CAP approval will result in the county’s appearance before the BSCC Board for a determination of suitability. * * * Please email me at shay.molennor@bscc.ca.gov or call (916) 708-2062 if you have any questions. Sincerely, SHAY MOLENNOR Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Monterey County Juvenile Court* Chair, Juvenile Justice Commission, Monterey County* Chair, Board of Supervisors, Monterey County* County Administrator, Monterey County* Julie Kenyon, Assistant Chief Probation Officer (electronic copy) Michael Palmer, Division Director-JH/SYTF (electronic copy) Cristal Sanchez, Division Director-Youth Center (electronic copy) *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7350+ Monterey Camp JH SYTF CI LTR 25-26 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7350 FACILITY NAME: Monterey County Youth Center FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Cristal Sanchez, Division Manager, Chester Nakatani-Deputy Probation Officer III, J. Perez-Juvenile Institution Supervisor, Jeff Johnson, Food Administrator, Annalisa Leal-Natividad Medical Center Nursing Director, Monica Dacapano-Natividad Medical Center Supervising Nurse, Debra Brau-Monterey Office of Education Educational Administrator/Principal, Christy Berrera, LCSW-Monterey County Behavioral Health Unit Supervisor, Lidia Sabino, ASW- Monterey County Behavioral Health, Brenda Jones Hartnell College Juvenile Justice Program Coordinator, three male youth FIELD REPRESENTATIVE: Shay Molennor DATE: May 20-22, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF Policy 1.6.8 Required Annual Inspections 9B BUILDING AND GROUNDS February 7, 2024 On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented ☒ ☐ ☐ February 5, 2025 inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire 10B clearance as required by Health and Safety Code Section May 23, 2024 (A violation was cleared on June 13146.1(a) and (b); ☒ 20, 2024, and a fire clearance was granted ☐ ☐ until June 30, 2025.) (c) local health officer, inspection in accordance with Environmental 11B Health and Safety Code Section 101045; May 4, 2023 May 9, 2024 May 7, 2025 (Requested the completed report be provided to BSCC when received.) Nutrition May 4, 2023 June 14, 2024 ☒ ☐ ☐ May 22, 2025 (Requested the completed report be provided to BSCC when received.) Medical/Mental Health April 20, 2023 April 25, 2024 May 7, 2025 (Requested the completed report be provided to BSCC when received.) 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7350 Monterey Camp CI PRO 25-26 Page 1 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) county superintendent of schools on the adequacy of March 18, 2024 1 e 2B ducational services and facilities as required in Section ☒ April 25, 2025 ☐ ☐ 1370; (e) juvenile court as required by Section 209 of the April 5, 2024 1 W 3B elfare and Institutions Code; and, ☒ ☐ ☐ April 16, 2025 (f) the Juvenile Justice Commission as required by March 6, 2024 1 S 4B ection 229 of the Welfare and Institutions Code or April 18, 2025 ☒ Probation Commission as required by Section 240 of the ☐ ☐ Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS A memorandum dated April 3, 2025, by Chief 15B Probation Officer Jose Ramirez addressed all Note: Compliance with this section is determined by elements of this regulation. receipt of the Chief Probation Officer’s certification letter confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess ☒ knowledge, skills and abilities appropriate to their job ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in ☒ accordance with Section 1031 of the Government ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ may be required by law, and their presence at the facility ☐ ☐ shall be subject to the approval and control of the facility manager. 7350 Monterey Camp CI PRO 25-26 Page 2 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Policy 2.3 Staffing Requirements Each juvenile facility shall: BSCC staff reviewed the February 2025 Youth (a) have an adequate number of personnel sufficient to Center daily schedule which included staff carry out the overall facility operation and its substitutions, February 2025 Youth Center programming, to provide for safety and security of youth Shift Reports and Youth Center Staff Chart. and staff, and meet established standards and Facility staff work a mixture of eight and 12 regulations; hour shifts. • 1 Division Director • 1 Probation Service Manager • 1 Deputy Probation Officer III ☒ ☐ ☐ • 2 Deputy Probation Officer II (1 vacant) • 3 Probation Aides • 4 Juvenile Institution Supervisors • 4 Senior Juvenile Institutions Officers III • 24 Juvenile Institutions Officer I/II (6 vacant) The facility has six JIO positions currently vacant. These positions are backfilled to ensure required services are met. (b) ensure that no required services shall be denied Policy 2.3 Staffing Requirements because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 2.3 Staffing Requirements ☒ ensure adequate supervision of all staff members; ☐ ☐ (d) have a clearly identified person on duty at all times Policy 2.3 Staffing Requirements who is responsible for operations and activities and has ☒ completed the Juvenile Corrections Officer Core Course ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Policy 2.3 Staffing Requirements ☒ unit whenever there are youth in the living unit; ☐ ☐ (f) have sufficient food service personnel relative to the Policy 2.3 Staffing Requirements number and security of living units, including staff qualified and available to: plan menus meeting nutritional Meals for the youth are prepared on site by requirements of youth; provide kitchen supervision; direct Monterey County Probation food service staff. food preparation and servings; conduct related training Meals are also prepared for the Monterey programs for culinary staff; and maintain necessary Juvenile Hall/SYTF. ☒ records; or, a facility may serve food that meets nutritional ☐ ☐ standards prepared by an outside source; • 1 Food Administrator • 1 Head Cook • 1Senior Cook • 5 Cooks 7350 Monterey Camp CI PRO 25-26 Page 3 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) have sufficient administrative, clerical, recreational, Policy 2.3 Staffing Requirements medical, dental, mental health, building maintenance, transportation, control room, facility security and other The facility has two Office Assistant positions support staff for the efficient management of the facility, responsible for clerical and Control duties. and to ensure that youth supervision staff shall not be Maintenance is provided by Monterey diverted from supervising youth; and, Probation Facilities Maintenance and groundskeeping by Monterey County Facilities. Janitorial services are provided through a contract. Natividad Medical Center provides medical services Monday through Friday from 6:00 a.m. to 2:30 p.m. Nursing staff from the Monterey Juvenile Hall will come to the facility to dispense medication outside of those hours ☒ ☐ ☐ and also respond to provide medical clearance. Staff consists of a Chief Nurse Officer, a Director, a Supervisor Nurse, four nursing staff, and an on-call physician assistant. Behavioral health services are provided by Monterey County Behavioral Health five days a week from 8:00 a.m. to 5:00 p.m. Staffing consists of a Deputy Director of Behavioral Health, Unit Supervisor, Psychiatrist, Psychiatric Social Worker, Clinical Psychologist, and Social Worker III. On-call psychiatric services are provided by FastPsych as needed. (h) assign sufficient youth supervision staff to provide Policy 2.3 Staffing Requirements continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls The facility is not a Juvenile Hall. (A) during the hours that youth are awake, one ☒ wide-awake youth supervision staff member on ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. 7350 Monterey Camp CI PRO 25-26 Page 4 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- ☒ awake youth supervision staff member on duty for ☐ ☐ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Policy 2.3.3 (A) during the hours that youth are awake, one ☒ wide-awake youth supervision staff member on ☐ ☐ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their Policy 2.3.4 room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth present in the facility; (C) at least two wide-awake youth supervision staff Policy 2.3.1 members on duty at all times, regardless of the number of youth in residence, unless ☒ arrangements have been made for backup support ☐ ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Policy 2.3.2 duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio Policy 2.3.5 required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Policy 2.3.6 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7350 Monterey Camp CI PRO 25-26 Page 5 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy 2.2 Staff Training AND TRAINING The memorandum as to staff training dated (a) Prior to assuming any responsibilities each youth April 3, 2025, by Chief Probation Officer Jose supervision staff member shall be properly oriented to Ramirez confirmed compliance with this their duties, including: regulation. (1) youth supervision duties; The Youth Center requires new staff to complete a 40-hour Initial Staff ☒ Training/Orientation Program. The training ☐ ☐ consists of reading assignments and hands-on learning. The training is provided by facility staff and signed off by the Division Director. Reviewed training records for facility staff, which consisted of Initial Staff Training/Orientation Guides, PC 832, and Juvenile Corrections Officer Core certificates of completion. (2) scope of decisions they shall make; ☒ Policy 2.2 Staff Training ☐ ☐ Policy 2.2 Staff Training (3) the identity of their supervisor; ☒ ☐ ☐ (4) the identity of persons who are responsible to Policy 2.2 Staff Training ☒ them; ☐ ☐ (5) persons to contact for decisions that are beyond Policy 2.2 Staff Training ☒ their responsibility; and ☐ ☐ (6) ethical responsibilities. Policy 2.2 Staff Training ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision Policy 2.2.2 40-Hour Training Outline of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility-specific ☒ ☐ ☐ orientation, including: (1) individual and group supervision techniques; (2) regulations and policies relating to discipline and Policy 2.2.2 40-Hour Training Outline rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ Policy 2.2.2 40-Hour Training Outline ☐ ☐ (4) suicide prevention and response to suicide Policy 2.2.2 40-Hour Training Outline ☒ attempts ☐ ☐ (5) policies regarding use of force, de-escalation Policy 2.2.2 40-Hour Training Outline techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Policy 2.2.2 40-Hour Training Outline ☒ trauma and trauma-informed approaches; ☐ ☐ (7) procedures to follow in the event of emergencies; ☒ Policy 2.2.2 40-Hour Training Outline ☐ ☐ (8) routine security measures, including facility Policy 2.2.2 40-Hour Training Outline ☒ perimeter and grounds; ☐ ☐ (9) crisis intervention and mental health referrals to Policy 2.2.2 40-Hour Training Outline ☒ mental health services; ☐ ☐ (10) documentation; and ☒ Policy 2.2.2 40-Hour Training Outline ☐ ☐ (11) fire/life safety training ☒ Policy 2.2.2 40-Hour Training Outline ☐ ☐ 7350 Monterey Camp CI PRO 25-26 Page 6 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Prior to assuming sole supervision of youth, each Policy 2.2.3 Core Training youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections The memorandum as to staff training dated ☒ Officer Core Course pursuant to Penal Code Section ☐ ☐ April 3, 2025, by Chief Probation Officer Jose 6035. Ramirez confirmed compliance with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 2.2.3 Core Training supervision staff shall successfully complete training pursuant to Section 830 et seq. of the Penal Code. The memorandum as to staff training dated ☒ ☐ ☐ April 3, 2025, by Chief Probation Officer Jose Ramirez confirmed compliance with this regulation. 1323 FIRE AND LIFE SAFETY Policy 2.2.2 Staff Training Whenever there is a youth in a juvenile facility, there shall Youth supervision staff receive Fire and Life be at least one wide awake person on duty at all times ☒ Safety training through CORE. The who meets the training standards established by the ☐ ☐ memorandum as to staff training dated April 3, Board for general fire and life safety which relate 2025, by Chief Probation Officer Jose Ramirez specifically to the facility. confirmed compliance with this regulation. 1324 POLICY AND PROCEDURES MANUAL Policy 1.6 Youth Center Policy and Procedures Manual All facility administrators shall develop, publish, and implement a manual of written policies and procedures A memorandum by Chief Probation Officer that address, at a minimum, all regulations that are Josse Ramirez dated April 25, 2025, applicable to the facility. Such a manual shall be made documented a review of the policy and available to all employees, reviewed by all employees, procedure manual. and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those ☒ ☐ ☐ The Division Director was provided with records relating to the standards and requirements set assistance and recommendations to enhance forth in these regulations shall be accessible to the Board their policies and procedures to address on request. consistency, clarity, and best practices. The The manual shall include: existing document was difficult to review due to unclear writing and inconsistent formatting, making it challenging to locate relevant policies and understand procedures. (a) table of organization, including channels of Policy 2.1 Staff Titles and Responsibilities ☒ communications and a description of job classifications; ☐ ☐ (b) responsibility of the probation department, purpose of Policy 1.2.1 and 1.2.2 Departmental programs, relationship to the juvenile court, the Juvenile Organization Justice/Delinquency Prevention Commission or ☒ Probation Committee, probation staff, school personnel ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ Policy 2.1 Staff Titles and Responsibilities ☐ ☐ (d) initial orientation and training program for employees; Policy 2.2 Staff Training ☒ ☐ ☐ (e) initial orientation, including safety and security issues Policy 2.2.4.3 Staff Training and anti-discrimination policies, for support staff, contract employees, school, mental/behavioral health and medical A Probation Aide provides an initial orientation staff, program providers and volunteers; packet for volunteers, which is also utilized for ☒ ☐ ☐ medical, mental health, and collaborative partners. The packet is to be signed by the person receiving the orientation and by the facility designee. 7350 Monterey Camp CI PRO 25-26 Page 7 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) maintenance of record-keeping, statistics and Policy 1.6.9 Maintenance of Records communication system to ensure: (1) efficient operation of the juvenile facility; The Tyler Case Management System was ☒ ☐ ☐ implemented in February 2024. In addition, the facility uses handwritten forms and logs to track programming, activities, and operations. (2) legal and proper care of youth; ☒ Policy 1.6.9 Maintenance of Records ☐ ☐ Policy 1.6.9 Maintenance of Records (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 2.1.8.4 (4) supply of information to the juvenile court and Policy 1.6.9 Maintenance of Records ☒ those authorized by the court or by the law; and, ☐ ☐ (5) release of information regarding youth. ☒ Policy 1.6.9 Maintenance of Records ☐ ☐ Policy 2.5 Employee Conduct on Duty (g) ethical responsibilities; ☒ ☐ ☐ 2.5.3 (h) trauma-informed approaches; ☒ Policy 10.1 Trauma-Informed Care ☐ ☐ (i) culturally responsive approaches; ☒ Policy 10.1 Trauma-Informed Care ☐ ☐ (j) gender responsive approaches; ☒ Policy 10.1 Trauma-Informed Care ☐ ☐ (k) a non-discrimination provision that provides that all Policy 1.3 Non-Discrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 9.10.10 Storage of OC chemical agents related security devices, and weapons ☒ Policy 910.11 Maintenance of OC ☐ ☐ and ammunition, where applicable; Policy 9.11 Firearms and/or ammunition (m) establishment of procedures for collection of Medi- Policy 4.5.2.2 Medi-Cal Eligibility Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Policy 3 Prison Rape Elimination Act (PREA) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 8.9 Fire Safety/Prevention The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; 7350 Monterey Camp CI PRO 25-26 Page 8 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) monthly fire and life safety inspections by facility staff Policy 8.8.5 Suppression Pre-Evacuation Plan with two-year retention of the inspection record; Reviewed monthly fire and life safety ☒ ☐ ☐ inspections from January 2024 through March 2025. These inspections are recorded on the Monthly Safety/Security Inspection form. (c) fire prevention inspections as required by Health and Policy 1.6.8 Required Annual Inspections ☒ Safety Code Section 13146.1(a) and (b); ☐ ☐ (d) an evacuation plan; ☒ Policy 8.6 Evacuation of the Youth Center ☐ ☐ (e) documented fire drills not less than quarterly; Policy 8.14 Disaster/Fire Drills Reviewed Emergency Drill Logs and ☒ Earthquake/Fire Drill Report forms from safety ☐ ☐ inspections from January 2024 through March 2025. The agency conducts two fire drills and two earthquake drills every month. (f) a written plan for the emergency housing of youth in Policy 8.7.1.2.2.9 the case of fire; and, ☒ In case of a long-term evacuation, the youth ☐ ☐ would be housed at Monterey County Juvenile Hall. (g) development of a fire suppression pre-plan in Policy 8.8.5 Suppression Pre-Evacuation Plan cooperation with the local fire department. ☒ ☐ ☐ The fire suppression pre-plan is done in cooperation with the Salinas Fire Department. 1326 SECURITY REVIEW Policy 9.5 Security Review Each facility administrator shall develop policies and A memorandum dated April 30, 2025, by procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall ☒ Heriberto Estrada, Probation Services ☐ ☐ Manager, addressed internal and external include internal and external security, including, but not security improvements, key control, limited to, key control, equipment, and staff training. equipment, training, chemical agents, off-site events, and recommendations. 1327 EMERGENCY PROCEDURES Policy 8 Emergency and Safety Procedures 0B Policy 8.5 Unit Disturbances The facility administrator shall develop facility-specific policies and procedures for emergencies that shall ☒ ☐ ☐ Policy 8.20 Escape include, but not be limited to: (a) escape, disturbances, and the taking of hostages; (b) civil disturbance, active shooter and terrorist attack; ☒ Policy 8.22 Critical Incident Policy ☐ ☐ Policy 8.8 Fire Procedure (c) fire and natural disasters; ☒ Policy 8.11 Earthquake Procedure ☐ ☐ Policy 8.12 Catastrophic Events (d) periodic testing of emergency equipment; ☒ Policy 8.21.3 Safety/Security Inspections ☐ ☐ (e) emergency evacuation of the facility; and ☒ Policy 8.6 Evacuation of the Youth Center ☐ ☐ 7350 Monterey Camp CI PRO 25-26 Page 9 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy 8.13 Training for Emergency Procedures Reviewed signed staff acknowledgments for (f) a program to provide all youth supervision staff with reviewing Section 8-Emergency and Safety ☒ an annual review of emergency procedures. ☐ ☐ Procedures in the Monterey County Youth Center Policy and Procedure Manual. In January 2025, all staff received an email with a digital copy to review and acknowledge understanding emergency procedures. 1328 SAFETY CHECKS Policy 9.3.10 Safety Checks 1B The facility administrator shall develop and implement Reviewed documentation from specified policy and procedures that provide for direct visual dates, September 2024 through March 2025. observation of youth at a minimum of every 15 minutes, The facility uses handwritten logs to document at random or varied intervals during hours when youth safety checks. The checks are documented are asleep or when youth are in their rooms, confined in holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ anytime a youth is in the dormitory bay, and not just when confined to their beds. During Supervision is not replaced, but may be supplemented each shift, the supervisor will randomly check by, an audio/visual electronic surveillance system the logs and, at the end of the shift, will sign off designed to detect overt, aggressive or assaultive on the logs. behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 1329 SUICIDE PREVENTION PLAN Policy 8.2 Suicide 2B Policy 8.2.5 Suicide Prevention Plan The facility administrator, in collaboration with the Policy 8.4 Serious Injury or Illness of a Youth healthcare and behavioral/mental health administrators, shall plan and implement written policies and Reviewed two incident reports in which the procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ youth made suicidal statements. Though both The plan shall consider the needs of youth experiencing youth immediately retracted and said they past or current trauma. Suicide prevention responses were joking, the facility ensured the youth were shall be respectful and in the least invasive manner monitored until assessed by behavioral health. consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Policy 2.2.2 40-Hour Training Outline 1322, Youth Supervision Staff Orientation, and Training ☒ Policy 2.2.3 Core Training ☐ ☐ and the Juvenile Corrections Officer Core Course. Policy 8.25 Suicide Prevention Plan (b) Screening, Identification Assessment and Policy 8.2.5 Suicide Prevention Plan Precautionary Protocols (1) All youth shall be screened for risk of suicide at Youth admitted to the Youth Center will be intake and as needed during detention. ☒ screened at Juvenile Hall utilizing the MAYSI ☐ ☐ II. Prior to transferring to the Youth Center, the youth will be screened for suicide risk by the transport officer. If the youth is at risk, they will not be transported to the Youth Center. (2) All youth supervision staff who perform intake Policy 8.2.5 Suicide Prevention Plan processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Policy 8.2.5 Suicide Prevention Plan intake screening process to be at risk of suicide shall ☒ be referred to behavioral/mental health staff for a ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to Policy 8.2.4 Suicide Emotional Watch ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Policy 8.2.1 Suicide ☒ assessment and/or services. ☐ ☐ Policy 8.2.5 Suicide Prevention Plan 7350 Monterey Camp CI PRO 25-26 Page 10 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Procedures for monitoring of youth identified at risk Policy 8.2.4 Suicide Emotional Watch ☒ for suicide. ☐ ☐ (e) Safety Interventions Policy 8.2.4 Suicide Emotional Watch (1) Procedures to address intervention protocols for youth identified at risk for suicide which may ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- Policy 8.2.3 Safety Interventions ☒ informed approaches ☐ ☐ (2) Procedures to instruct youth supervision staff how Policy 8.3 Duties and Responsibilities ☒ to respond to youth who exhibit suicidal behaviors. ☐ ☐ (f) Communication Policy 8.2.5 Suicide Prevention Plan (1) The intake process shall include communication with the arresting officer and family guardians Prior to transferring a youth from Juvenile Hall regarding the youth’s past or present suicidal to the Youth Center the JIO who the youth is ☒ ideations, behaviors or attempts. ☐ ☐ released must be notified if the youth was on Suicide Emotional Watch at any point and must sign and date acknowledgement of the notification. (2) Procedures for clear and current information Policy 8.2.5 Suicide Prevention Plan sharing about youth at risk for suicide with youth ☒ supervision, healthcare, and behavioral/mental ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy 8.3.1.2.7 Post Trauma Attempts Counseling/Debriefing (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. Policy 8.3.1.2.7 Post Trauma (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ Counseling/Debriefing (3) Process for a debriefing event with affected youth. Policy 8.3.1.2.7 Post Trauma ☒ ☐ ☐ Counseling/Debriefing (h) Documentation Policy 8.2 Suicide (1) Documentation processes shall be developed to ☒ The documentation process is detailed ☐ ☐ ensure compliance with this regulation throughout the Suicide policy. Youth identified at risk for suicide shall not be denied the Youth identified at risk for suicide who would opportunity to participate in facility programs, services need to be placed on Social Emotional Watch and activities which are available to other non-suicidal will not be housed at the Youth Center. youth, unless deemed necessary for the safety of the ☒ ☐ youth or security of the facility. Any deprivation of ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 1.6.7 Legal Reporting Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ The facility reported that they had no legal action for which they were required to provide of confinement, filed against persons or legal entities notification. responsible for juvenile facility operation. 7350 Monterey Camp CI PRO 25-26 Page 11 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 8.1 Death of a Youth in Custody OF A YOUTH WHILE DETAINED (1) Death of a Youth. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Policy 8.1.6.2 Death of a Youth in Custody facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 8.1.6.3 Death of a Youth in Custody the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 8.1.6.4 Death of a Youth in Custody from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 8.4 Serious Injury or Illness of a Youth (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary ☒ parties, which may include the Juvenile Court, the ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 2.1.8.3 8B Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Though not specifically stated in Policy the Division Director affirmed understanding of When the number of youth detained in a living unit of a this regulation. Recommended to update juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ policy to add this language. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7350 Monterey Camp CI PRO 25-26 Page 12 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES Policy 4.1 General Admission Policy 4.5 Admittance to Facility The facility administrator shall develop and implement written policies and procedures for admittance of youth Reviewed ten Youth Center admission that emphasize respectful and humane engagement packets, which consist of Intake Sheet/New with youth, and reflect that the admission process may Resident, Consent for Medical/Dental Exam be traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, ☒ and Treatment, Parent Support Group/Family ☐ ☐ Group Therapy, Personal Property culturally relevant, and responsive to the language and Agreement, Visitor Agreement, and Resident’s literacy needs of youth. In addition to the requirements Authorized Visitor. of Sections 1324 and 1430 of these regulations: Prior to a Dispositional Hearing, youth are screened by the MDT for suitability and eligibility for the Youth Center Program. (a) the admittance process shall include: Policy 4.6 Youth Rights Upon Admission (1) Access to two free phone calls within one hour of Policy 4.6.4 ☒ admittance in accordance with the provisions of ☐ ☐ Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ Policy 4.6.4 ☐ ☐ (3) Documented secure storage of personal Policy 4.5.2.3 Person Property Storage and ☒ belongings; ☐ ☐ Release (4) Offer of food upon arrival; ☒ Policy 4.6.4 ☐ ☐ (5) Screening for physical and behavioral health and Policy 7.2 Initial Medical safety issues, intellectual or developmental ☒ Assessment/Receiving Screening ☐ ☐ disabilities; (6) Screening for physical and developmental Policy 7.2 Initial Medical disabilities in accordance with Sections 1329, 1413, ☒ Assessment/Receiving Screening ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Policy 4.7 Assessment and Plan Developmentally Disabled for youth that are Policy 4.7.2.2.4 suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ Policy 10.7 Transgender and Intersex Youth ☐ ☐ (b) juvenile hall administrators shall establish written The facility is not a Juvenile Hall. criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy 4.5.2.7 Estimated Length of Staff juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform All youth are committed to 365 days at the them of program guidelines and provide written Youth Center by the Court. After 270 days and ☒ screening criteria for inclusion and exclusion from the ☐ ☐ successful promotion to Phase IV, the youth program. may be eligible for furlough to the Aftercare program for 90 days. The intake form advises youth of the estimated length of stay. (d) juvenile halls shall develop policies and procedures The facility is not a Juvenile Hall. that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 7350 Monterey Camp CI PRO 25-26 Page 13 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 4.5.2.8 Monterey County Youth Center ABUSE Vulnerability Assessment: Risk of Victimization and/or Sexually Aggressive Behavior The facility administrator shall develop and implement written policies and procedures to reduce the risk of ☒ ☐ ☐ Reviewed ten completed Monterey Youth sexual abuse by or upon youth. The policy shall require Center Vulnerability Assessment Instrument: facility staff to assess each youth within 72 hours of Risk of Victimization and/or Sexually admission based on the following information: Aggressive Behavior documents. (a) Prior sexual victimization or abusiveness; (b) Gender nonconforming appearance or manner; or Policy 4.5.2.8 identification as lesbian, gay or bisexual, transgender, ☒ queer or intersex, and whether the youth may, therefore, ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ Policy 4.5.2.8 ☐ ☐ (d) Age; ☒ Policy 4.5.2.8 ☐ ☐ (e) Level of emotional and cognitive development; ☒ Policy 4.5.2.8 ☐ ☐ (f) Physical size and stature; ☒ Policy 4.5.2.8 ☐ ☐ (g) Mental illness or mental disabilities; ☒ Policy 4.5.2.8 ☐ ☐ (h) Intellectual or developmental disabilities; ☒ Policy 4.5.2.8 ☐ ☐ (i) Physical disabilities; ☒ Policy 4.5.2.8 ☐ ☐ (j) The youth’s perception of vulnerability; and, ☒ Policy 4.5.2.8 ☐ ☐ (k) Any other specific information about the individual Policy 4.5.2.8 youth that may indicate heightened needs for ☒ supervision, additional safety precautions, or separation ☐ ☐ from certain other youth. Staff shall ascertain this information through Policy 4.5.2.8.1 conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ during classification assessments; and by reviewing ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 4.5.2.8.3 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ assessment in order to ensure that sensitive information ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 4.9 Release Procedures The facility administrator shall develop and implement Reviewed 10 Release packets, which require written policies and procedures for release of youth from ☒ ☐ ☐ a parent/guardian signature and a youth custody which provide for: signature indicating return of personal property. Policy 4.9.2 Verification (a) verification of identity/release papers; ☒ ☐ ☐ Policy 4.9.2.4 (b) return of personal clothing and valuables; ☒ ☐ ☐ Policy 4.9.2.1 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 7350 Monterey Camp CI PRO 25-26 Page 14 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) notification to the facility health care provider in Policy 4.9.2.3 Required Notification accordance with Sections 1408 and 1437 of these Policy 4.9.2.3.4 regulations, for coordination with outside agencies; and, The Release form documents in person, ☒ ☐ ☐ phone, or email notification to the medical staff. Medical staff interviewed articulated that probation staff consistently provide release notification. Policy 4.9.2.3.2 The Release form documents in person, (e) notification of school staff; ☒ ☐ ☐ phone, or email notification to the school staff. Education staff interviewed informed that probation staff will be notified of releases. Policy 4.9.2.3.3 The Release form documents in person, (f) notification of facility mental health personnel. ☒ phone, or email notification to behavioral staff. ☐ ☐ Behavioral Health staff interviewed articulated that probation staff consistently provide release notification. The facility administrator shall develop and implement Policy 4.7 Assessment and Plan policies and procedures for post-disposition youth to Policy 4.7.2.2.5 and 4.7.2.2.6 coordinate the provision of transitional and reentry services including, but not limited to, medical and Each youth receives a YASI re-entry case plan behavioral health, education, probation supervision and prior to release. A Treatment Team meeting is community-based services. held prior to a Youth’s Court Hearing. The ☒ ☐ ☐ Treatment Team consists of behavioral health, parents/guardians, education, youth, probation officer, facility staff, and collaborative community partners. At actual release, the youth will get a copy of the re-entry case plan and a resource packet. The facility administrator shall develop and implement Policy 4.11 written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. The facility does not allow furloughs. 1352 CLASSIFICATION Policy 4.2 Classification and Housing The facility administrator shall develop and implement Reviewed eight Monterey Youth Center written policies and procedures on classification of youth Resident Classification forms. The form for the purpose of determining housing placement in the contains the initial classification completed by facility. ☒ ☐ ☐ the Probation Services Manager and Such procedures shall: Probation Officer, and the ongoing classification review by the Juvenile Institutions Supervisor, which is required every 60 days or as needed. (a) provide for the safety of the youth, other youth, facility Policy 4.2.2 staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing ☒ The facility has open dormitories called bays. assignments shall consider the need for single, double ☐ ☐ Youth requiring single occupancy rooms or or dormitory assignment or location within the dormitory; secure housing are returned to Monterey Juvenile Hall. (b) consider facility populations and physical design of Policy 4.2.3 ☒ the facility; ☐ ☐ 7350 Monterey Camp CI PRO 25-26 Page 15 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) provide that a youth shall be classified upon Policy 4.2.3 admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 4.2.4.3 provisions that consider the level of supervision and the youth's behavior while in custody; and, ☒ Periodic reviews are completed every 60 days ☐ ☐ or as needed by the Juvenile Institutions Supervisor. (e) provide that facility staff shall not separate youth from Policy 4.2.5 the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, ☒ gender identity, gender expression, mental or physical ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 4.5.2.8.2 transgender, questioning or intersex identification or ☒ status as an indicator of likelihood of being sexually ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 10.7 Transgender and Intersex Youth 3B The facility administrator shall develop written policies Reviewed 10 Transgender Youth Search and procedures ensuring respectful and equitable ☒ Preference Forms. At booking youth are treatment of transgender and intersex youth. ☐ ☐ questioned as to gender identification, The policies shall provide that: preferred name and pronoun and search preference. (a) Facility staff shall respect every youth’s gender Policy 10.7.1 identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ gang or slang names or names that otherwise ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 10.7.2 themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 10.7.3 best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7350 Monterey Camp CI PRO 25-26 Page 16 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Facility administrators shall ensure that transgender Policy 10.7.4 and intersex youth have access to medical and ☒ behavioral health providers qualified to provide care and ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 10.7.5 necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ and privacy of transgender and intersex youth when the ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 9.2 Resident Searches youth for the purpose of determining the youth’s Policy 9.2.2.4 and 9.2.2.5 anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 4.4.3 Commitment Policy 6.5 Resident Notification of Rules, The facility administrator shall develop and implement Rights and Discipline written policies and procedures to orient a youth prior to Policy 6.5.1.1 placement in a living area. Both written and verbal information shall be provided and supplemented with ☒ ☐ ☐ Reviewed 10 orientation packets which video orientation if feasible. Provision shall be made to consisted of Orientation and Resident provide accessible orientation information to all detained Handbook Check Off Sheet, PREA youth including those with disabilities, limited literacy, or acknowledgment statement, request for non- English language learners. medical diet and Suicide Screening Tool. Orientation shall include information that addresses: (a) facility rules including contraband and searches and Policy 6.5.1 ☒ disciplinary procedures; ☐ ☐ (b) facility’s system of positive behavior interventions Policy 6.5.1 and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s Policy 6.5.1 policy prohibiting sexual abuse and sexual harassment ☒ and how to report incidents or suspicions of sexual ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Policy 6.5.1 ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Policy 6.5.1 that must be taken to use it, the youth’s right to be free ☒ of retaliation for reporting a grievance, and the name of ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Policy 6.5.1 ☒ process; ☐ ☐ (g) access to routine and emergency health and mental Policy 6.5.1 ☒ health care; ☐ ☐ (h) access to education, religious services, and Policy 6.5.1 ☒ recreational activities; ☐ ☐ (i) housing assignments; ☒ Policy 6.5.1 ☐ ☐ (j) opportunity for personal hygiene and daily showers Policy 6.5.1 ☒ including the availability of personal care items ☐ ☐ (k) rules and access to correspondence, visits and Policy 6.5.1 ☒ telephone use; ☐ ☐ 7350 Monterey Camp CI PRO 25-26 Page 17 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (l) availability of reading materials, programming, and Policy 6.5.1 ☒ other activities; ☐ ☐ (m) facility policies on the use of force, use of restraints, Policy 6.5.1 ☒ chemical agents and room confinement; ☐ ☐ (n) immigration legal services; ☒ Policy 6.5.1 ☐ ☐ (o) emergencies including evacuation procedures; ☒ Policy 6.5.1 ☐ ☐ (p) non-discrimination policy and the right to be free from Policy 6.5.1 physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Policy 6.5.1 ☒ other than English if appropriate; ☐ ☐ (r) the process for requesting different housing, Policy 6.5.1 ☒ education, programming and work assignments; ☐ ☐ (s) a process for which parents/guardians receive Policy 6.5.1 information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Policy 6.5.1 ☒ 15 Minimum Standards for Juvenile Facilities. ☐ ☐ 1354 SEPARATION Policy 6.8.3.3 The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures that address: (a) separation of youth for reasons that include, but are Policy 6.8.3.3 not be limited to, medical and mental health conditions, Policy 4.3 Special Supervision Residents assaultive behavior, disciplinary consequences and ☒ protective custody. ☐ ☐ Youth requiring single occupancy rooms or separate and/or secure housing are to be transported to Juvenile Hall. The Youth Center. (b) consideration of positive youth development and Policy 6.8.3.3 ☒ trauma-informed care. ☐ ☐ (c) separated youth shall not be denied normal privileges Policy 6.8.3.3 available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 6.8.3.3 Title 15 Section 1390 shall apply. ☒ The Division Director stated they are aware of ☐ ☐ this regulatory requirement. Recommended to clarify in the policy and procedure manual. (e) when separation results in room confinement, the Room confinement does not apply to the Youth separation shall occur in accordance with Welfare and Center. ☒ Institutions Code Section 208.3 and Section 1354.5 of ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Youth are never placed on separation for separated youth to determine if separation remains longer than a brief period. If a youth has to be necessary. separated, they would be transferred to ☒ ☐ Juvenile Hall. The Division Director stated they ☐ are aware of this regulatory requirement. Recommended to clarify in the policy and procedure manual. 7350 Monterey Camp CI PRO 25-26 Page 18 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT The Youth Center is an open dorm setting and 4B does not have any locking rooms in which a (a) The facility administrator shall develop and youth would be confined. Room confinement implement written policies and procedures addressing does not apply to this facility. the confinement of youth in their room that are consistent ☒ ☐ ☐ with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before other, less restrictive, options have been attempted and ☒ exhausted, unless attempting those options poses a ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ confinement for a period of four hours, staff shall do one ☐ ☐ or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ (2) Consult with mental health or medical staff. ☒ ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in ☒ court holding facilities or adult facilities. ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. 7350 Monterey Camp CI PRO 25-26 Page 19 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (8) This section does not apply during an extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 4.7 Assessment and Plan The facility administrator shall develop and implement The facility utilizes the Youth Assessment and written policies and procedures for assessment and Screening Instrument (YASI) to determine a case planning. youth’s criminogenic risk, needs, and strengths. Reviewed 10 assessments and ☒ case plans. The youth will receive an initial ☐ ☐ case plan, and every 90 days, the youth will be reassessed and the case plan will be updated if necessary. Prior to release, a re-entry case plan will be developed for transition into the community. The facility has a DPO 3 and three DPO II’s assigned to complete institutional assessments and case plans. (a) Assessment: Policy 4.7 Assessment and Plan The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and strengths ☒ including, but not limited to, identification of substance ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 4.7.2 (1) A case plan shall be developed for each youth ☒ held for at least 30 days or more and created within ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Policy 4.7.2.2.1 limited to, written documentation that provides: ☒ (A) objectives and time frame for the resolution of ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy 4.7.2.2.2 a description of program resources needed and ☒ individuals responsible for assuring that the plan ☐ ☐ is implemented; 7350 Monterey Camp CI PRO 25-26 Page 20 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) periodic evaluation of progress towards meeting Policy 4.7.2.2.3 the objectives, including periodic review and discussion of the plan with the youth; Monthly evaluation of progress, review, and discussion with youth are documented using ☒ ☐ ☐ the Monthly Case Management Review form by the assigned Juvenile Institution Officer. These forms are reviewed by the assigned Deputy Probation Officer. (4) a transition plan, the contents of which shall be Policy 4.7.2.2.5 subject to existing resources, shall be developed for post dispositional youth in accordance with Section The YASI has a Residency Plan and Re-Entry ☒ 1351; and, ☐ ☐ Services/Support component to be completed 30 days prior to the youth transitioning to Aftercare and being released. (5) in as much as possible and if appropriate, the Policy 4.7.2.2.4 plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy 4.8 Case Management and Counseling Services The facility administrator shall develop and implement written policies and procedures ensuring the availability The facility maintains a Chronological Case of appropriate counseling and casework services for all ☒ ☐ ☐ Management Review for each youth and youth. Policies and procedures shall ensure: documents daily. Youth are assigned a (a) youth will receive assistance with needs or concerns Caseload Officer/Youth Center Counselor and that may arise; a Behavioral Health Specialist/Social Worker. (b) youth will receive assistance in requesting contact Policy 4.8.2.1 with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Policy 4.8.2.2 ☒ to meet the youth’s needs. ☐ ☐ 1357 USE OF FORCE Policy 9.7 Use of Force Policy 9.9.1.3 Limitation and Prohibitions The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of force, Reviewed 10 Use of Force incident packets. which may include chemical agents. Force shall never The documentation consisted of incident be applied as punishment, discipline, retaliation or ☒ reports, separate UOF Incident Reports, which treatment. ☐ ☐ capture all required elements of the regulation, (a) At a minimum, each facility shall develop policies and Use of Force Report Form, and medical procedures which: clearance form. The reports involved youth involved in fights, threatening staff, or other youth. Staff consistently document attempts to de-escalate or utilize lesser uses of force. (1) restricts the use of force to that which is deemed Policy 9.9.1.3 Limitation and Prohibitions reasonable and necessary, as defined in Section 1302 ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including Policy 9.9.2 Control and Compliance Holds both physical and non-physical options and define Policy 9.9.3 Approved Defensive Techniques ☒ when those force options are appropriate. ☐ ☐ (3) describe force options or techniques that are Policy 9.9.1.10 ☒ expressly prohibited by the facility. ☐ ☐ 7350 Monterey Camp CI PRO 25-26 Page 21 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) describe the requirements of staff to report any Policy 9.9.1.14 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy 9.9.7 Reporting Requirements includes time period and procedure for documenting and reporting the use of force, including reporting The agency has developed UOF incident requirements of management and line staff and report checklist guides to ensure all required procedures for reviewing and tracking use of force elements of this regulation are met. The incidents by supervisory and or management staff, ☒ incident reports consistently address the ☐ ☐ which include procedures for debriefing a particular debriefing of youth and staff. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Policy 9.9.7.2 investigating unreasonable use of force. Policy 9.9.7.3 Policy 9.9.7.5 ☒ ☐ ☐ All UOF incidents are reviewed by the Juvenile Institutions Supervisor, Probation Services Manager, Division Director and sent the office of the Chief Probation Officer. (7) define the role, notification, and follow-up Policy 9.9.6 procedures required after use of force incidents for Policy 9.9.6.1 medical, mental health staff and parents or legal Policy 9.9.7.6.10 guardians. Medical staff are immediately notified to provide clearance or direct follow-up care. Mental health notification is consistently ☒ documented. Interviews with medical and ☐ ☐ mental health providers affirm they are notified in all use of force incidents. In addition, documentation reviewed confirms the youth’s parent or guardians are notified of UOF incidents. (8) describe the limitations of use of force on pregnant The facility does not house female youth. youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 9.10 Use of OC Spray option shall include policies and procedures that: Policy 9.10.2 Authorization (1) identify who is approved to carry and/or utilize Policy 9.10.3 ☒ chemical agents in the facility and the type, size and ☐ ☐ Policy 9.10.7 the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Policy 9.10.4 there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts Six of the ten Use of Force reports reviewed ☒ have been unsuccessful or are not reasonably ☐ ☐ involved the use of chemical agents. The staff possible. clearly documented warnings and attempts to de-escalate. 7350 Monterey Camp CI PRO 25-26 Page 22 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) outline the facility’s approved methods and Policy 9.10.9 After-Care Procedure timelines for decontamination from chemical agents. This shall include that youth who have been exposed The incident reports clearly document the to chemical agents shall not be left unattended until ☒ decontamination process, including ensuring ☐ ☐ that youth is fully decontaminated or is no longer youth are not left alone and affirmation by the suffering the effects of the chemical agent. youth they are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Policy 9.9.6 procedures required after use of force incidents Policy 9.9.6.1 involving chemical agents for medical, mental health Policy 9.9.7.6.10 staff and parents or legal guardians. ☒ ☐ ☐ The incident reports consistently document all required notifications after use-of-force incidents involving chemical agents. (5) provide for the documentation of each incident of Policy 9.9.7 Reporting Requirements use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Policy 9.14 Training-Use of Force and require that agencies provide initial and regular training Chemical Agents in use of force and chemical agents when appropriate ☒ that address: ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 9.14.2 ☒ application. ☐ ☐ (3) signs or symptoms that should result in immediate Policy 9.14.2 ☒ referral to medical or behavioral health. ☐ ☐ (4) instruction on the Constitutional Limitations of Use Policy 9.14.2 ☒ of Force. ☐ ☐ (5) physical training force options that may require Policy 9.14.2 ☒ the use of perishable skills. ☐ ☐ (6) timelines the facility uses to define regular Policy 9.14.4 ☒ training. ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Policy 4.10 Use of Restraints Within the Facility The facility administrator, in cooperation with the Policy 9.13.3.1 Use for Youth Experiencing responsible physician and mental health director, shall Mental Health Issues develop and implement written policies and procedures ☒ ☐ for the use of restraint devices. Restraint devices include ☐ The facility had no use of restraints incidents any devices which immobilize a youth's extremities as it pertains to this regulation. If a youth and/or prevent the youth from being ambulatory. required this level of restraint they would be transported to Juvenile Hall. Physical restraints may be used only for those youth who Policy 4.10.8 present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7350 Monterey Camp CI PRO 25-26 Page 23 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 In no case shall restraints be used as punishment or Policy 4.10.8 discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of ☒ hands and feet together behind the back (hogtying) is ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 4.10.8 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the ☒ facility. Movement within the facility shall be governed by ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 4.10.8 of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ physician. Reasons for continued retention in restraints ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 4.10.8 retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 4.10.8 possible, but in no case longer than four hours from the ☒ time of placement, to assess the need for mental health ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Policy 4.10.8 to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ Observations of the youth's behavior and any staff ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 4.10.8 procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Policy 4.10.8 ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Policy 4.10.8 (d) signs or symptoms which should result in immediate Policy 4.10.8 ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 4.10.8 ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 4.10.8 restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 4.10.8 (h) exercising of extremities. ☒ ☐ ☐ Policy 4.10.8 7350 Monterey Camp CI PRO 25-26 Page 24 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1358.5 USE OF RESTRAINT DEVICES FOR Policy 4.10 Use of Restraints Within the 5B MOVEMENT AND TRANSPORTATION WITHIN Facility THE FACILITY. The Facility Administrator, in cooperation with the A Mechanical Restraint Authorization Form is responsible physician and behavioral/mental health used to determine the least restrictive level of director, shall develop and implement written policies ☒ ☐ ☐ restraint for known transportation out of the and procedures for the use of restraint devices when the facility. Reviewed ten assessment forms. The purpose is for movement or transportation within the facility is in compliance with this regulation. facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Policy 4.10.3 restraints must be documented. ☒ ☐ ☐ The incident reports clearly document the circumstances leading to the use of restraints. (c) an individual assessment of the need to apply Policy 4.10.1 restraints for movement or transportation that includes Policy 4.10.3 consideration of less restrictive alternatives, Policy 4.10.5 consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a A review of incident reports involving the use process for documentation and supervisor review and of mechanical restraints by staff indicates their approval. use was for assaultive or non-compliant ☒ ☐ ☐ behavior resulting in a safety or security issue. The youth were transported away from the incident where the restraints were removed. Reports also indicate that youth were not placed in mechanical restraints if staff were able to use the least restrictive means. This information is consistently documented. (d) consideration of safety and security of the facility, Policy 4.10.4 with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in The facility does not house female youth. accordance with Penal Code Section 6030(f) and ☐ ☐ ☒ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 4.10.8 Use of Restraints within the Facility (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall The facility does not have a safety room. develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or ☐ ☐ ☒ designee, before a youth is placed into a safety room; 7350 Monterey Camp CI PRO 25-26 Page 25 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less ☐ ☐ ☒ restrictive options have been attempted and exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 9.2 Resident Searches The facility administrator shall develop and implement written policies and procedures governing the search of ☒ ☐ ☐ youth, the facility, and visitors. Policies and procedures shall provide that: 7350 Monterey Camp CI PRO 25-26 Page 26 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Searches shall be conducted to ensure the safety Policy 9.2 Resident Searches and security of the facility, public, visitors, youth, and Policy 9.3 Bay Security Practices staff. Policy 9.3.5 Area Searches Policy 9.2.2.7 Visitor Reviewed Perimeter Shift Reports and Bay Search Logs conducted on various dates from ☒ ☐ ☐ the last comprehensive inspection. Perimeter, bay, and room searches are conducted routinely and documented in shift reports. Metal detectors and the body scanner are utilized in the search for youth suspected of carrying contraband. In addition, the facility has expanded its relationship with local law enforcement partners to increase canine searches of the facility as needed. (b) Searches shall be conducted in a manner that Policy 9.2.3.2 How to Strip Search preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy 9.2.3.2 Strip Searches searches shall comply with Penal Code Section 4030. ☒ ☐ ☐ The facility did not conduct any strip searches during this inspection cycle. (d) Physical body cavity searches shall only be Policy 9.2.3.4 Body Cavity Searches ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only be Policy 9.2.3.2 Strip Searches strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and ☒ ☐ ☐ articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 9.2.2.4 comply with Section 1352.5. ☒ ☐ ☐ All youth complete a search preference form upon admission which identifies the gender of the staff who would conduct the search. (g) Cross-gender pat-down searches and strip searches Policy 9.2.3 Types of Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 6.10 Grievance Procedure The facility administrator shall develop and implement The facility only had seven grievances filed by written policies and procedures whereby any youth may youth this inspection cycle. Five involved food, appeal and have resolved grievances relating to any one involved points and one involved school. condition of confinement, including but not limited to All were resolved within required time frames. health care services, classification decisions, program ☒ ☐ ☐ participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: 7350 Monterey Camp CI PRO 25-26 Page 27 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) a grievance form and instructions for registering a Policy 6.10.1 grievance, which includes provisions for the youth to have free access to the form; During an interview with youth, it was ☐ ☒ ☐ articulated that Pinnacles Bay did not have any grievance forms. BSCC staff observed that no grievance forms were freely available, and staff were unable to provide a form when one was requested. (b) the youth shall have the option to confidentially file Policy 6.10.4 the grievance or to deliver the form to any youth supervision staff working in the facility; BSCC staff observed that no mechanism was ☐ ☒ ☐ available for youth to confidentially file a grievance in Pinnacles Bay. It was reported that a confidential box was supposed to be available, but the box was missing at the time of the inspection. (c) resolution of the grievance at the lowest appropriate Policy 6.10.4 ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 6.10.3 grievances within three (3) business days, grievances that relate to health and safety issues must be Staff are required to make all attempts to addressed immediately; resolve the grievance prior to the end of their ☒ ☐ ☐ shift. Grievances involving immediate consequences are to be reviewed by the Duty Supervisor. Grievances are to be addressed within two days of filing. (1) The youth may elect to be present to explain Policy 6.10.6.1 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 6.10.6.1 ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 6.10.6.2 ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Policy 6.10.6.3 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 6.10.3 business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; and, ☒ ☐ ☐ Grievances reviewed were resolved within the required time frame. All grievances are reviewed by the Probation Services Manager and Division Director. (h) the policy shall provide multiple internal and external Policy 6.10.4 ☒ ☐ ☐ methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns of Policy 6.10 parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ Concerns of parents, guardians, staff or other policies and procedures within a specified timeframe. parties are to be addressed and documented within 72 hours. 7350 Monterey Camp CI PRO 25-26 Page 28 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1362 REPORTING OF INCIDENTS Policy 9.9.7.1 A written report of all incidents which result in physical Reviewed incident reports for use of force, harm, use of force, serious threat of physical harm, or mechanical restraints, and suicidal death of an employee, youth or other person(s) shall be ☒ ☐ ☐ statements, which affirmed the facility is in maintained. Such written record shall be prepared by the compliance with this regulation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 9.2.4 DNA SPECIMENS, SAMPLES, IMPRESSIONS The section does not apply as the facility does (a) Pursuant to Penal Code Section 298.1 authorized not collect DNA Specimens. DNA is collected law enforcement, custodial, or corrections personnel by the Juvenile Hall staff. including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or ☐ ☐ ☒ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7350 Monterey Camp CI PRO 25-26 Page 29 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Policy 5.3 (a) School Programs Dr. Jennifer Gonzalez, Senior Director of The County Board of Education shall provide for the Alternative Education with Santa Cruz County administration and operation of juvenile court schools in Office of Education, completed the Education conjunction with the Chief Probation Officer, or designee Program Evaluation on April 25, 2025. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy BSCC staff interviewed Debra Brau, and procedures to ensure communication and Educational Administrator/Principal of coordination between educators and probation staff. Wellington Smith Jr. School. She indicated that Culturally responsive and trauma-informed approaches the facility staff provide great support to the should be applied when providing instruction. Education school staff in the classroom. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe Educational services are provided to the youth technology practices. The facility administrator shall ☒ ☐ ☐ by the following school staff: request an annual review of each required element of the program by the Superintendent of Schools, and a report • 2 teachers or review checklist on compliance, deficiencies, and • .5 Special Education corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be • .5 Paraprofessional delegated to the principal or any other staff of any juvenile • .5 Data Technician court school site. The Superintendent of Schools shall • .5 Transition Liaison conduct this review in conjunction with a qualified outside • .5 Academic Counselor agency or individual. Upon receipt of the review, the • .5 School Secretary facility administrator or designee shall review each item • .3 Administrative Assistant with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Policy 5.3.1 Required Elements The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 5.3.1 program shall be free from discriminatory action. Staff ☒ ☐ ☐ shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 5.3.1 Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Policy 5.3.1.1 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 5.3.1.2 ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Policy 5.3.1.3 Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. 7350 Monterey Camp CI PRO 25-26 Page 30 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) Supplemental instruction shall be afforded to youth Policy 5.3.1.4 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy 5.3.1.5 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Reviewed Wellington Smith School - Youth education staff, must ensure that operational Center Schedule for 2024-2025. ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy 5.3.1.6 of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 5.3.2 School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Policy 5.3.2.2 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 5.3.2.3 Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 5.3.2.4 education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 5.3.3 Provisions for Individuals with (1) State and federal laws and regulations shall be Special Needs observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 5.3.3.2 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. 7350 Monterey Camp CI PRO 25-26 Page 31 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Educational Screening and Admission Policy 5.3.4 Educational Screening and (1) Youth shall be interviewed after admittance and a Admission ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 5.3.4.1.1 (B) Home Language Survey and the results of the Policy 5.3.4.1.2 ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Policy 5.3.4.1.3 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 5.3.4.1.4 (2) Youth will be immediately enrolled in school. Policy 5.3.4.2 Educational staff shall conduct an assessment to ☒ ☐ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 5.3.4.3 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Policy 5.3.4.4 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 5.3.5 Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 5.3.5.2 provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 5.3.10 Transition and Re-Entry (1) The Superintendent of Schools and the Chief Planning Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 5.3.11 Post-Secondary Education (1) The school and facility administrator should, Opportunities whenever possible, collaborate with local post- secondary education providers to facilitate access to BSCC staff interviewed Brenda Jones, ☒ ☐ ☐ educational and vocational opportunities for youth that Hartnell College Juvenile Justice Program considers the use of technology to implement these Coordinator. Currently, nine students are dual- programs. enrolled and taking college classes in career exploration and intro to college. 7350 Monterey Camp CI PRO 25-26 Page 32 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1371 PROGRAMS, RECREATION, AND EXERCISE. Policy 5.4 Recreation, Programs, and 6B Exercise The facility administrator shall develop and implement written policies and procedures for programs, recreation, ☒ ☐ ☐ and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 5.4 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Reviewed bay activity logs, weekly Saturday, Sunday or other non-school days, of which programming schedule, and Youth Center one hour shall be an outdoor activity, weather permitting. Shift reports for October 2024, January, and March 2025. The logs and reports track the youth’s participation in the required ☒ ☐ ☐ programming, recreation, and exercise. The facility continues to enhance the Program Implementation Coordinator position to include guest speakers, life skills programming, leadership program, incentive- based programming, and community service work. A youth’s participation in programs, recreation, and Policy 5.4.2 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 5.1.3 Daily Program Schedule ☒ ☐ ☐ be posted in the living units. There will be a written annual review of the programs, Policy 5.1 Youth Center Programs recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and A memorandum dated April 1, 2025, by Cristal relevant to the population. ☒ ☐ ☐ Sanchez, Probation Division Manager, provided an annual review of the programming, recreation, and exercise offered by the facility. 7350 Monterey Camp CI PRO 25-26 Page 33 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the Policy 5.6 Programs opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, The facility utilizes community-based evidence-based, best practice interventions that are organizations, service providers and facility culturally relevant and linguistically appropriate, or pro- staff to ensure programming needs are met. social interventions and activities designed to reduce recidivism. These programs should be based on the The following programs are offered: youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the • Forward Thinking direction of the Chief Probation Officer or the County • Arts Council of Monterey County Office of Education and can be administered by county • Anger Replacement Training partners such as mental health agencies, community • Strengthening Families based organizations, faith-based organizations or • Door to Hope Substance Abuse Probation staff. • Making Proud Choices Programs may include but are not limited to: • CYO (1) Cognitive Behavior Interventions; • Hidden Hills Ranch (2) Management of Stress and Trauma; • Work Force Development Boad (3) Anger Management; • Career Development for the (4) Conflict Resolution; ☒ ☐ ☐ Graduates in Custody Life Skills (5) Juvenile Justice System; • Victim Impact (6) Trauma-related interventions; • OM (7) Victim Awareness; (8) Self-Improvement; • Kitchen Fundamentals (9) Parenting Skills and support; • Life Skills (10) Tolerance and Diversity; • Bike Repair (11) Healing Informed Approaches; • Paternity Education (12) Interventions by Credible Messengers; • Meditation/Mindfulness (13) Gender Specific Programming; • Guitars not Guns (14) Art, creative writing, or self-expression; • Civil Rights Presentations (15) CPR and First Aid training; • Sharp Circles (16) Restorative Justice or Civic Engagement; • Introduction to Multimedia (17) Career and leadership opportunities; and, • Unchained Program (18) Other topics suitable to the youth population. • Horticulture and Landscaping • Paxton Patterson BSCC interviewed youth who affirmed programming occurs daily. (b) Recreation. All youth shall be provided the opportunity Policy 5.4.6.4 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreational activities available to the youth entertainment. Activities shall be supervised and include ☒ ☐ ☐ include board and card games, journaling, orientation and may include coaching of youth. phone calls, letter writing, art, reading, and television programs. BSCC interviewed youth who affirmed they have the opportunity for recreation daily. (c) Exercise. All youth shall be provided with the Policy 5.4.6.3 opportunity for at least one hour of large muscle activity each day. The facility has an outside blacktop for basketball, volleyball, handball, and contains ☒ ☐ ☐ exercise weight equipment. A large grass area is available for flag football, soccer, and track and field. BSCC interviewed youth who affirmed they have the opportunity to exercise daily. The administrator/manager may suspend, for a period not Policy 5.4.3.2 to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7350 Monterey Camp CI PRO 25-26 Page 34 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1372 RELIGIOUS PROGRAM Policy 5.5 Religious Programs The facility administrator shall provide access to religious Non-denominational religious services are services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ offered twice a week. Religious programs are voluntary, and youth who don’t participate are allowed to participate in an activity outside of their room if offered an alternative activity. he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy 5.5.1.1 General Provisions (b) availability of clergy; and, ☒ ☐ ☐ Policy 5.5.4.1 Clergy Visits (c) availability of religious diets. ☒ ☐ ☐ Policy 5.5.5 Religious Diets 1373 WORK PROGRAM Policy 5.2 Work Programs The facility administrator shall develop policies and Reviewed the bay program activity logs for procedures regarding the fair and consistent assignment October, January, and March 2025 to of youth to work programs. Work assigned to a youth shall document the youth’s participation in work be meaningful, constructive and related to vocational ☒ ☐ ☐ program opportunities. In addition, reviewed training or increasing a youth's sense of responsibility. eight Silver Star Resource Center Work Work programs shall not be imposed as a disciplinary Experience Agreements. The youth participate measure in maintenance, custodial, and groundskeeper duties and receive minimum wage compensation. 1374 VISITING Policy 5.7 Visiting Program Policy 5.8.5 The facility administrator shall develop and implement written policies and procedures for visiting, that include Reviewed the Resident Handbook, which provisions for special visits. Youth shall be allowed to provides the youth with an overview of the receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ facility’s visitation program. In addition, an English and Spanish brochure is made members, such as grandparents and siblings, and available outlining visitation. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Policy 5.9 Visiting Hours the limitations necessary to maintain order and security. Policy 5.9.2 Routine Family Visits Visitation shall not be denied solely based on the visitor’s Policy 5.11 Rules for Visit criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 5.9 per week. Visits may be supervised, but conversations Policy 5.9.2 ☒ ☐ ☐ shall not be monitored unless there is a security or safety Policy 5.10.1 Monitoring of Visits need. Provisions for special visits, in addition to the two-hour Policy 5.9.3 Special Visits minimum and/or outside of the regular visiting hours, shall Policy 5.9.1 Professional Visits be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. 7350 Monterey Camp CI PRO 25-26 Page 35 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility may provide access to technology as an Policy 5.9.3.3 ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Policy 5.16 Mail and Correspondence The facility administrator shall develop and implement written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Policy 5.16.6.3 (c) youth may correspond confidentially with state and Policy 5.16.6.2 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 5.16.7.1 Reading and Restricting Mail in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 5.18 Telephone Policy 7B The administrator of each juvenile facility shall develop and implement written policies and procedures to provide ☒ ☐ ☐ Youth were observed using the telephone during the inspection of housing units. Youth youth with access to telephone communications. interviewed were able to access the telephone during recreation. 1377 ACCESS TO LEGAL SERVICES Policy 5.18.5 Attorney and Probation Telephone Calls The facility administrator shall develop written procedures Policy 5.8 Authorized Visitors to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Policy 5.7.1.1 Visiting Program ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Policy 5.16.5 Youth’s Privileged Mail ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 6.1 Discipline Policy 5.8.3.10 Program Accommodation to The facility administrator shall develop and implement Unlock Successful Effort (PAUSE) written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use The facility utilizes the PAUSE Program as a of positive behavior interventions and supports. Discipline ☒ ☐ ☐ consequence for rule violations. shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Policy 6.3.1 (b) daily shower, access to drinking fountain, toilet and Policy 6.3.3, 6.3.7 and 6.3.8 ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 6.3.2 (d) contact with parent or attorney; ☒ ☐ ☐ Policy 6.3.4 (e) exercise; ☒ ☐ ☐ Policy 6.3.6 7350 Monterey Camp CI PRO 25-26 Page 36 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) medical services and counseling; ☒ ☐ ☐ Policy 6.3.18 (g) religious services; ☒ ☐ ☐ Policy 6.3.9 (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 6.3.10 (i) the right to send and receive mail; ☒ ☐ ☐ Policy 6.3.13 (j) education; and, ☒ ☐ ☐ Policy 6.3.19 (k) rehabilitative programming. ☒ ☐ ☐ Policy 6.3.20 The facility administrator shall establish rules of conduct Policy 6.3.21 and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy 6: Discipline, Resident Rights, Due Process, and Restrictions The facility administrator shall develop and implement Policy 6.2.2 written policies and procedures for the administration of discipline which shall include, but not be limited to: Reviewed 10 packets involving the discipline (a) designation of personnel authorized to impose process. The documents reviewed included discipline for violation of rules; ☒ ☐ ☐ incident reports, Youth Center Disciplinary Review Forms, and the PAUSE Program Contract. In addition, youth may have completed a Thinking Report Form, Problem Solving worksheet, Behavior Think Sheet, Thinking Trap, and Decision Making activity. (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 6.2.2 (c) definition of major and minor rule violations and their Policy 6.6 Categories of Misbehavior consequences, and due process requirements; ☒ ☐ ☐ Policy 6.6.1 Minor Violations Policy 6.7 Major Rules Violations (d) trauma-informed approaches and positive behavior Policy 6.8.1 ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 6.6.1 Minor Violations counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy 6.9 Disciplinary Due Process-Rights be documented and require the following: ☒ ☐ ☐ (1) written notice of violation prior to a hearing; (2) accommodations provided to youth with Policy 6.9.4 disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Policy 6.9.2 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 6.9.3 ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Policy 6.9.4 ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Policy 6.9.5 7350 Monterey Camp CI PRO 25-26 Page 37 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) violations that result in a removal from camp or Policy 6.9.1 commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Natividad Policy and Procedure Manual DISEASES. Policy J-253 Communicable Disease Policy J-254 COVID-19 Protocol The health administrator/responsible physician, in UC-130 Reportable Communicable Diseases cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ and Conditions procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; ☒ ☐ ☐ (b) Identification of relevant symptoms; ☒ ☐ ☐ (c) Referral for medical evaluation; ☒ ☐ ☐ (d) Treatment responsibilities during detention; ☒ ☐ ☐ (e) Coordination with public and private community- ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ The policies and procedures shall be updated as necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 7.6 Medical Treatment Services Policy 7.6.2 Sick Call The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to Youth interviewed were aware of methods of establish a daily routine for youth to convey requests for ☒ ☐ ☐ requesting medical, dental, or behavioral emergency and non-emergency medical, dental and health services. A confidential locked box was behavioral/mental health care services. observed in the dormitories. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 4.5.2.5 Resident Clothing Issue and Documentation Form The youth’s personal clothing, undergarments and Policy 5.12 Clothing/Bedding Issue footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Policy 5.12 ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 4.5.2.5 for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; (2) Outer garments; ☒ ☐ ☐ Policy 4.5.2.5 (3) New non-disposable underwear which shall Policy 5.12.4 Clothing Exchange remain with the youth throughout their stay, and; ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and Policy 5.12.4 ☒ ☐ ☐ free of stains, including tee shirts and bras. 7350 Monterey Camp CI PRO 25-26 Page 38 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Clothing is laundered at the temperature required by Policy 5.12.9.1 local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☐ ☐ ☒ The facility does not house female youth. 1482 CLOTHING EXCHANGE Policy 5.12.4 Clothing Exchange The facility administrator shall develop and implement Interviews with youth confirm they are written policies and site-specific procedures for the receiving clean clothing daily. They were also cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ able to relay the exchange for other clothing not required to be exchanged daily. The youth frequent exchange, outer garments, except for footwear, indicated they can receive clean clothing prior shall be exchanged at least once each week. Tee shirts, to the exchange if needed. bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 5.12.7.2 Care of Clothing and PERSONAL CLOTHING Procedures to Control Vermin Policy 5.12.8 There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 4.5.2.5 Resident Clothing Issue and Documentation Form There shall be written policies and site-specific Policy 5.14 Youth Center Toiletry Items procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ Interviews with youth confirm they are items. Each female youth shall be provided with sanitary receiving all required personal care items. napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; Policy 4.5.2.5 (a) Toothbrush; ☒ ☐ ☐ Policy 5.14.1 Policy 4.5.2.5 (b) Toothpaste; ☒ ☐ ☐ Policy 5.14.1 (c) Soap; ☒ ☐ ☐ Policy 5.14.2 (d) Comb; ☒ ☐ ☐ Resident Handbook Page 23. (e) Shaving implements; ☒ ☐ ☐ Policy 5.14.3 (f) Deodorant; ☒ ☐ ☐ Policy 4.5.2.5 (g) Lotion; ☒ ☐ ☐ Policy 5.14.1 (h) Shampoo; and, ☒ ☐ ☐ Policy 5.14.2 (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 5.14.2 7350 Monterey Camp CI PRO 25-26 Page 39 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care Policy 5.15.3 Hair Care items listed in items (a) through (d). Liquid soap provided Policy 6.3.7 Resident Rights through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments ☒ ☐ ☐ capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 5.13 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 5.14.3 Youth Center Toiletry Items Youth shall have access to a razor daily, unless their BSCC interviewed youth who indicate they appearance must be maintained for reasons of have the opportunity to shave daily. identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Policy 5.15 Hair Care Services Hair care services shall be available in all juvenile Reviewed eighteen Haircut Request Slips. facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ The form documents the date the haircut was Equipment shall be cleaned and disinfected after each requested and completed. haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 5.12 Linen Issue Clean laundered, suitable bedding and linens, in good Interviews with youth confirm they are repair, shall be provided for each youth entering a living ☒ ☐ ☐ exchanging linen each week. They can area who is expected to remain overnight, shall include, receive clean linen if needed prior to exchange but not be limited to: day. (a) One mattress or mattress-pillow combination which Policy 5.12.1.1 meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 5.12.1.1 ☒ ☐ ☐ (a) above; Policy 5.12.1.3 (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 5.12.1.3 (d) One towel; and, ☒ ☐ ☐ Policy 5.12.14 (e) One blanket or more, up on request ☒ ☐ ☐ Policy 5.12.1.2 7350 Monterey Camp CI PRO 25-26 Page 40 of 42 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING LINEN EXCHANGE Policy 5.12.2 Linen Exchange The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once Policy 5.12.9 ☒ ☐ ☐ a month. 1510 FACILITY SANITATION, SAFETY AND Policy 8.21 Safety/Security Inspection MAINTENANCE Policy 5.2.2 Daily Bay Housekeeping Activities Policy 5.9 Fire Safety/Prevention The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7350 Monterey Camp CI PRO 25-26 Page 41 of 42 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 7350 Monterey Camp CI PRO 25-26 Page 42 of 42 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7350 FACILITY: Monterey County Youth Center TYPE: Camp RC: 65 SELF CAP: 44 FIELD REPRESENTATIVE: Shay Molennor DATE: May 22, 2025 ROOMS EACH ROOM Each Size FIXTURES* Unit Applicable # Room Room Total (L x W x H) or COMMENTS Designation Standards Rooms Type # RC RC Square/Cubic T U W F S Beds Feet Gavilan Dorm 2005 1 28 28 28 44.2 x 40.7 x 8 3 3 6 2 9 14 bunks=28. There are two handicap showers available. Double Pre-1998 2 2 4 (4) 19 x 12 x 8 Rooms 161 and 162 are not used for housing. Converted to storage rooms. Rooms 163 and (Rooms 164 are not currently used but could be 163 and converted to usable space as beds are 164) available in storage. Pinnacle Bay Dorm 1998 1 16 16 16 900 Sq. Ft. 2 2 1 3 8 bunks=16. Remodeled under 4/98 Standards. There is a separate toilet. and a washbasin located in the storage room, which is not included in the fixture count. Laguna (Honor Unit) This dorm is currently not used for housing. The agency is planning to open a SYTF step-down program within the facility. Room 130 Single Pre-1998 1 1 1 (1) 8 x 13 x 8 Room 126 Dorm Pre-1998 1 4 4 (4) 18 x 14.5 x 8 Room 127 Dorm Pre-1998 1 4 6 (6) 18 x 17.5 x 8 Room 128 Dorm Pre-1998 1 4 6 (6) 18 x 17.5 x 8 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7350 Monterey Camp CI LASE 25-26 - 1 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Each Size FIXTURES* Unit Applicable # Room Room Total (L x W x H) or COMMENTS Designation Standards Rooms Type # RC RC Square/Cubic T U W F S Beds Feet Room 125 Dayroom 3 3 4 Fixtures common to all Dorms in Laguna. Historical Notes: Historical Notes: The Monterey Youth Center was remodeled in 2001 under the 4/98 Standards. The RC is recalculated due to remodeling and use at the Monterey Youth Center. (17) Beds are deducted from Santa Lucia, due to the fact that this is a treatment facility operated by the Monterey Probation Department but separate from the Monterey Youth Center. The Leadership Unit was converted into a laundry and storage, reducing the RC by (4) beds. The RC is calculated as follows: 12 beds “Honor Unit”, 49 beds “Big Dorm”, and 18 beds “Pinnacle Bay = 79 RC. RC for Pinnacle is increased from 15 to 18; RC increased from 76 to 79 (effective 8/27/04). During the 2006-2008 inspection, the RC was changed to 75 to reflect the actual number of beds in usable space (areas not converted to storage). Santa Lucia Bay was converted from female camp beds to a treatment facility operated by the Probation Department during the 2000-2002 inspection cycle. During the 2006-2008 inspection cycle, the treatment program relocated to another facility. Santa Lucia Bay was renamed Laguna and re-established as camp beds during the 2008-2010 inspection cycle. In 2008, a remodel project to incorporate the “Missouri Model” was initiated to convert the larger “Big Dorm” into two smaller dorms named Ventana and Gavilan. Upon completion, the camp instituted a self-cap at 60. BSCC RC was changed to 76, reflecting the potential maximum capacity as a result of the remodel. During the 2014 inspection, it was noted that the two rooms in Ventana had been re-numbered, which is now reflected in the LASE. 2016 2018: RC remains the same. No change- 76. Fewer beds were physically present (providing more space in a dorm); however, beds are in storage if needed. 2018-2020: Same. 2020-2022: Gavilan Bay- 8 Bunks, Ventana 6 Bunks, and Pinnacles 8 bunks. Rated Capacity updated. 2025-2026: The facility reported in March 2024 that they had removed the walls constructed in 2008, which made the two separate dorms of Gavilan and Ventana. With the walls removed, it is now a single dorm named Gavilan. The facility also plans to remodel Laguna and house SYTF youth. Facility administration has been advised that the changes made to Gavilan and the proposed changes to Laguna will need a Letter of Intent. The overall facility rated capacity will be noted as 65, even though not all available space is being used for housing. The facility has a self-cap of 44. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7350 Monterey Camp CI LASE 25-26 - 2 - J460 LAS JUV-05.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code:7350 FACILITY NAME: Monterey County Youth Center FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1996, 2001 and 2005 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: 15 Bed Dorm added in 2001. 49 Bed “Big Dorm” converted to two smaller dorms in 2008 and converted back to one dorm in March 2024. FIELD REPRESENTATIVE: Shay Molennor DATE: May 22, 2025 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) X Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins X at a ratio of a 1:8; and Provide access to drinking fountain. X Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry X out routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) X Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; X Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass X or plastic materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if X room doors are staggered, hallways are at least six feet wide. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3 (Juvenile Halls & Special Purpose Juvenile Halls) and 4323 7350 Monterey Camp CI PHY 25-26 - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) Honor unit contains two double occupancy rooms. Contain a minimum of 800 cubic feet of airspace and X 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) Contain a minimum of 400 cubic feet of airspace and X 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & The two rooms located in the honor dorm are CAMP) dry rooms. Procedure in place that allows minors access to the bathroom. Contain an individual or combination drinking X fountain, wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 X inches off the floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) There are three interview rooms provided at this facility. X There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for X conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at X desk level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3 (Juvenile Halls & Special Purpose Juvenile Halls) and 4323 7350 Monterey Camp CI PHY 25-26 - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a X minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: X No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with X a capacity of more than 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with X a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening X recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity X storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space for reception, dining, recreation, exercise and/or X education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3 (Juvenile Halls & Special Purpose Juvenile Halls) and 4323 7350 Monterey Camp CI PHY 25-26 - 3 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum X ceiling height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3 (Juvenile Halls & Special Purpose Juvenile Halls) and 4323 7350 Monterey Camp CI PHY 25-26 - 4 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7354 FACILITY NAME: Monterey County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Michael Palmer-Division Director; G. Nava-Juvenile Institution Supervisor, R. Ramirez-Senior Juvenile Institution Officer, Annalisa Leal-Natividad Medical Center Nursing Director, Monica Dacapano-Natividad Medical Center Supervising Nurse, Debra Brau-Monterey Office of Education Educational Administrator/Principal, Christy Berrera, LCSW- Monterey County Behavior Health Unit Supervisor, Gretchen Beddingfield, LMFT-Monterey County Behavioral Health, Brenda Jones, Hartnell College Juvenile Justice Program Coordinator, one female youth, four male youth FIELD REPRESENTATIVE: Shay Molennor DATE: May 20-22, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF Policy 2.3 Annual Facility Inspections 9B BUILDING AND GROUNDS Policy 2.3 (1) On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented ☒ ☐ ☐ F F e e b b r r u u a a r r y y 2 1 , 8 2 , 0 2 2 0 4 2 5 inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Policy 2.3 (2) 1 c 0B learance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); April 29, 2025 (c) local health officer, inspection in accordance with Policy 2.3 (3) 11B Health and Safety Code Section 101045; Environmental April 13, 2023 April 25, 2024 April 22, 2025 (Requested the completed report be provided to BSCC when received.) Nutrition ☒ April 13, 2023 ☐ ☐ June 14, 2024 April 22, 2025 (Requested the completed report be provided to BSCC when received.) Medical/Mental Health April 13, 2023 April 25, 2024 April 22, 2025 (Requested the completed report be provided to BSCC when received.) 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7354 Monterey JH CI PRO 25-26 Page 1 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) county superintendent of schools on the adequacy of Policy 2.3 (4) 12B educational services and facilities as required in Section ☒ 1370; ☐ ☐ March 18, 2024 April 25, 2025 (e) juvenile court as required by Section 209 of the Policy 2.3 (5) 13B Welfare and Institutions Code; and, ☒ ☐ ☐ April 3, 2024 April 17, 2025 (f) the Juvenile Justice Commission as required by Policy 2.3 (6) 14B Section 229 of the Welfare and Institutions Code or ☒ Probation Commission as required by Section 240 of the ☐ ☐ April 12, 2024 Welfare and Institutions Code. April 28, 2025 1320 APPOINTMENT AND QUALIFICATIONS Policy 3.1 Appointment and Qualifications 15B Policy 3.1 (1) Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification letter A memorandum dated April 3, 2025, by Chief confirming that all elements of regulation are met. Probation Officer Jose Ramirez addressed all elements of this regulation. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 3.1 (2) Each facility shall: (1) recruit and hire employees who possess ☒ knowledge, skills and abilities appropriate to their job ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 3.1 (2) examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 3.1 (2) and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 3.1 (2) employee, and psychological examination in ☒ accordance with Section 1031 of the Government ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Policy 3.1 (2) employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ may be required by law, and their presence at the facility ☐ ☐ shall be subject to the approval and control of the facility manager. 7354 Monterey JH CI PRO 25-26 Page 2 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Policy 3.2 Staffing Each juvenile facility shall: The agency staff for their Juvenile Hall and (a) have an adequate number of personnel sufficient to SYTF, which are co-located on the same carry out the overall facility operation and its campus. The combined population on the first programming, to provide for safety and security of youth day of the inspection was 49. and staff, and meet established standards and regulations; • JH-36 • SYTF 13 BSCC staff reviewed the February 2025 Juvenile Hall daily schedule, which included staff substitutions, February 2025 Juvenile Hall Shift Reports, which included staff substitutions, and the Staff Rank List. Facility staff work a mixture of eight, 10, and 12-hour ☒ shifts. ☐ ☐ • 1 Division Director • 1 Probation Service Manager (vacant) • 3 Probation Aides • 5 Juvenile Institution Supervisors • 9 Juvenile Institutions Officers III • 38 Juvenile Institutions Officer I/II (5 non-core trained) • 2 Juvenile Institutions Officer Part- time The facility has four positions currently unfilled due to a leave status. These positions are backfilled to ensure the required services are met. (b) ensure that no required services shall be denied Policy 3.2 because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to ☒ Policy 3.2 ensure adequate supervision of all staff members; ☐ ☐ (d) have a clearly identified person on duty at all times Policy 3.2 who is responsible for operations and activities and has ☒ completed the Juvenile Corrections Officer Core Course ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living ☒ Policy 3.2 unit whenever there are youth in the living unit; ☐ ☐ (f) have sufficient food service personnel relative to the Policy 3.2 number and security of living units, including staff qualified and available to: plan menus meeting nutritional Meals for the youth are prepared offsite at the requirements of youth; provide kitchen supervision; direct Monterey Youth Center by Monterey County food preparation and servings; conduct related training Probation food service staff. Meals are programs for culinary staff; and maintain necessary transported over and served by Probation ☒ records; or, a facility may serve food that meets nutritional ☐ ☐ Food Services staff. standards prepared by an outside source; • 1 Food Administrator • 1 Head Cook • 1 Senior Cook • 5 Cooks 7354 Monterey JH CI PRO 25-26 Page 3 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) have sufficient administrative, clerical, recreational, Policy 3.2 medical, dental, mental health, building maintenance, transportation, control room, facility security and other Clerical services are provided by the support staff for the efficient management of the facility, Secretarial Assistant, who is supported by the and to ensure that youth supervision staff shall not be Probation Aides. diverted from supervising youth; and, Maintenance is provided by Monterey Probation Facilities Maintenance and groundskeeping by Monterey County Facilities. Janitorial services are provided through a contract. Natividad Medical Center provides medical ☒ services. Medical services are provided seven ☐ ☐ days a week from 6:00 a.m. to 9:30 p.m. Staff consist of a Chief Nurse Officer, a Director, a Supervisor Nurse, four nursing staff, and an on-call physician assistant. Behavioral health services are provided by Monterey County Behavioral Health five days a week from 8:30 a.m. to 7:00 p.m. Staffing consists of a Deputy Director of Behavioral Health, Unit Supervisor, Psychiatrist, Psychiatric Social Worker, Clinical Psychologist, and Social Worker III. On-call psychiatric services are provided by FastPsych as needed. (h) assign sufficient youth supervision staff to provide Policy 3.2 continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy 3.2 (A) during the hours that youth are awake, one ☒ wide-awake youth supervision staff member on ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their Policy 3.2 room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff Policy 3.2 members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy 3.2 duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Policy 3.2 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. 7354 Monterey JH CI PRO 25-26 Page 4 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Special Purpose Juvenile Halls The facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- ☐ ☒ Hall. awake youth supervision staff member on duty for ☐ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☒ youth supervision staff member on duty for each 30 ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☒ arrangement has been made for backup support ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☒ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The facility is not a Camp. (A) during the hours that youth are awake, one ☒ wide-awake youth supervision staff member on ☐ ☐ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☒ arrangements have been made for backup support ☐ ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7354 Monterey JH CI PRO 25-26 Page 5 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy 3.3 Youth Supervision Staff Orientation AND TRAINING and Training Policy 3.3 (1) Orientation (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to The memorandum as to staff training dated their duties, including: April 3, 2025, by Chief Probation Officer Jose (1) youth supervision duties; Ramirez confirmed compliance with this regulation. The agency requires new staff to complete a four-week Facility Training Program. The first week of training consists of a 40-hour facility- specific orientation, and the subsequent ☒ weeks involve hands-on learning. The training ☐ ☐ is provided by a designated Field Training Officer. Reviewed the Facility Training Guide and training records for four facility staff, which consisted of completed Initial Orientation Form, Youth Supervision Staff Orientation and Training Guidelines, and Weekly Field Performance Report. BSCC staff interviewed two new youth supervision officers who were in their third week of the training program. They provided feedback on their training and what they had learned so far in the training program. (2) scope of decisions they shall make; ☒ Policy 3.3 (2) Orientation ☐ ☐ (3) the identity of their supervisor; ☒ Policy 3.3 (3) Orientation ☐ ☐ (4) the identity of persons who are responsible to ☒ Policy 3.3 (4) Orientation them; ☐ ☐ (5) persons to contact for decisions that are beyond ☒ Policy 3.3 (5) Orientation their responsibility; and ☐ ☐ (6) ethical responsibilities. ☒ Policy 3.3 (6) Orientation ☐ ☐ (b) Prior to assuming any responsibility for the supervision Policy 3.3 (1) Training of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility-specific ☒ ☐ ☐ orientation, including: (1) individual and group supervision techniques; (2) regulations and policies relating to discipline and Policy 3.3 (2) Training rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; Policy 3.3 (3) Training (3) basic health, sanitation and safety measures; ☒ ☐ ☐ (4) suicide prevention and response to suicide ☒ Policy 3.3 (4) Training attempts ☐ ☐ (5) policies regarding use of force, de-escalation Policy 3.3 (5) Training techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing ☒ Policy 3.3 (6) Training trauma and trauma-informed approaches; ☐ ☐ 7354 Monterey JH CI PRO 25-26 Page 6 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy 3.3 (4) Training (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ (8) routine security measures, including facility ☒ Policy 3.3 (8) Training perimeter and grounds; ☐ ☐ (9) crisis intervention and mental health referrals to ☒ Policy 3.3 (9) Training mental health services; ☐ ☐ Policy 3.3 (10) Training (10) documentation; and ☒ ☐ ☐ Policy 3.3 (11) Training (11) fire/life safety training ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each Policy 3.3 youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ The memorandum as to staff training dated Officer Core Course pursuant to Penal Code Section ☐ ☐ April 3, 2025, by Chief Probation Officer Jose 6035. Ramirez confirmed compliance with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 3.3 supervision staff shall successfully complete training pursuant to Section 830 et seq. of the Penal Code. ☒ The memorandum as to staff training dated ☐ ☐ April 3, 2025, by Chief Probation Officer Jose Ramirez confirmed compliance with this regulation. 1323 FIRE AND LIFE SAFETY Youth supervision staff receive Fire and Life Safety training through CORE. The Whenever there is a youth in a juvenile facility, there shall memorandum as to staff training dated April 3, be at least one wide awake person on duty at all times ☒ ☐ ☐ 2025, by Chief Probation Officer Jose Ramirez who meets the training standards established by the confirmed compliance with this regulation. Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Policy 3.6 Policy and Procedure Manual All facility administrators shall develop, publish, and A memorandum by former Chief Probation implement a manual of written policies and procedures Officer Todd Keating, dated June 27, 2024, that address, at a minimum, all regulations that are documented a review of the policy and applicable to the facility. Such a manual shall be made procedure manual. Updates to the manual are available to all employees, reviewed by all employees, provided electronically, and the manual is and shall be administratively reviewed at a minimum ☒ available to staff on SharePoint and in hard every two years, and updated, as necessary. Those ☐ ☐ copy. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board The Division Director was provided with on request. assistance and recommendations to enhance The manual shall include: their policies and procedures to address consistency, clarity, and best practices. (a) table of organization, including channels of Appendix VI: Staff Titles, Responsibilities, and communications and a description of job classifications; ☒ Chain of Command ☐ ☐ Policy 3.23 Communication Channels and Notification Procedure (b) responsibility of the probation department, purpose of Policy 1.4 Mission Statement programs, relationship to the juvenile court, the Juvenile Policy 1.4 Role of Juvenile Hall Justice/Delinquency Prevention Commission or ☒ Policy 1.6 Juvenile Hall Function Probation Committee, probation staff, school personnel ☐ ☐ and other agencies that are involved in juvenile facility programs; 7354 Monterey JH CI PRO 25-26 Page 7 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) responsibilities of all employees; Appendix VI: Staff Titles, Responsibilities and ☒ Chain of Command ☐ ☐ (d) initial orientation and training program for employees; ☒ Policy 3.3 Youth Supervision Staff Orientation ☐ ☐ and Training (e) initial orientation, including safety and security issues Policy 3.3 Youth Supervision Staff Orientation and anti-discrimination policies, for support staff, contract and Training employees, school, mental/behavioral health and medical staff, program providers and volunteers; Reviewed initial orientation packets for volunteers, which are also utilized for medical, mental health, and collaborative partners. The packet is to be signed by the person receiving ☒ the orientation and by the facility designee. In ☐ ☐ the documents reviewed, the facility's signature was missing. BSCC discussed with the administration the contents of the orientation packet to ensure all required elements are addressed and recommended that a facility staff member review and sign to ensure appropriate onboarding. (f) maintenance of record-keeping, statistics and Policy 4.3 Population Accounting communication system to ensure: Policy 4.4 Record Keeping and Statistics (1) efficient operation of the juvenile facility; ☒ ☐ The Tyler Case Management System was ☐ implemented in February 2024. In addition, the facility uses handwritten forms and logs to track programming, activities, and operations. (2) legal and proper care of youth; ☒ Policy 4.3 ☐ ☐ Policy 4.4 (3) maintenance of individual youth's records; ☒ Policy 4.3 ☐ ☐ Policy 4.4 (4) supply of information to the juvenile court and ☒ Policy 4.3 those authorized by the court or by the law; and, ☐ ☐ Policy 4.4 (5) release of information regarding youth. ☒ Policy 13.8 Release of Youth’s Information ☐ ☐ (g) ethical responsibilities; ☒ Policy 3.22 On-Duty and Off-Duty Conduct of ☐ ☐ Employees (h) trauma-informed approaches; ☒ Policy 1.5 The Role of Juvenile Hall ☐ ☐ (i) culturally responsive approaches; ☒ Policy 1.5 The Role of Juvenile Hall ☐ ☐ (j) gender responsive approaches; ☒ Policy 1.5 The Role of Juvenile Hall ☐ ☐ (k) a non-discrimination provision that provides that all Policy 1.2 Non-Discrimination Statement youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 5.8 Use of Force Policy chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; 7354 Monterey JH CI PRO 25-26 Page 8 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (m) establishment of procedures for collection of Medi- Policy 5.1 (S) Medi-Cal Eligibility Cal eligibility information and enrollment of eligible youth; ☒ Determination ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Policy 3.285 PREA sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 3.7 Fire Safety Plan Policy 3.7 (1) The facility administrator shall consult with the local fire Monterey County Probation Evacuation and department having jurisdiction over the facility, or with the ☒ Emergency Action Plan State Fire Marshal, in developing a plan for fire safety ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 3.7 Monthly Fire and Life Safety with two-year retention of the inspection record; Inspection Reviewed monthly fire and life safety inspections from January 2024 through March ☒ 2025. These inspections are recorded on the ☐ ☐ Monthly Safety/Security Inspection form. Reviewed the completed Daily Perimeter and Safety Checklists forms conducted in January 2025. The documentation review of these inspections affirmed compliance with this regulation. (c) fire prevention inspections as required by Health and Policy 3.7 (3) Safety Code Section 13146.1(a) and (b); ☒ The facility’s fire inspection was completed on ☐ ☐ April 29, 2025, by the Salinas Fire Department. (d) an evacuation plan; Policy 3.7 (5) ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Policy 3.7 ☒ Reviewed Emergency Drill Logs and ☐ ☐ Earthquake/Fire Drill Reports from 2023 through April 2025. The facility conducts a fire or earthquake drill multiple times every month. (f) a written plan for the emergency housing of youth in Policy 3.7 the case of fire; and, Policy 3.10 Facility Evacuation Policy 3.11 Emergency Housing of Youth ☒ In the event the Monterey Youth Center is ☐ ☐ unable to house youth, the San Benito County Juvenile Hall will be utilized for housing pursuant to the established memorandum of understanding. (g) development of a fire suppression pre-plan in Policy 3.7 cooperation with the local fire department. ☒ ☐ ☐ The Fire Suppression pre-plan is done in cooperation with the Salinas Fire Department. 7354 Monterey JH CI PRO 25-26 Page 9 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1326 SECURITY REVIEW Policy 3.8 Security Review Each facility administrator shall develop policies and A memorandum dated February 1, 2025, by procedures to annually review, evaluate, and document Michael Palmer, Probation Services Manager, security of the facility. The review and evaluation shall include internal and external security, including, but not ☒ addressed internal and external security ☐ ☐ improvements, major repairs, facility staffing, limited to, key control, equipment, and staff training. key and radio control, equipment, training, search practices, and goals for the coming year. In addition, reviewed the February 8, 2024, annual security review. 1327 EMERGENCY PROCEDURES Policy 3.9 Emergency Procedures 0B Policy 3.12 Escapes from Custody The facility administrator shall develop facility-specific ☒ policies and procedures for emergencies that shall ☐ ☐ include, but not be limited to: (a) escape, disturbances, and the taking of hostages; (b) civil disturbance, active shooter and terrorist attack; ☒ Policy 3.13 Critical Incident Response and ☐ ☐ Protocol (c) fire and natural disasters; ☒ Policy 3. Fire Safety Plan ☐ ☐ (d) periodic testing of emergency equipment; ☒ Policy 3.7 Monthly Fire and Life Safety ☐ ☐ Inspection Policy 3.10 Facility Evacuation (e) emergency evacuation of the facility; and ☒ Monterey County Probation Evacuation and ☐ ☐ Emergency Action Plan Policy 3.9 Youth Supervision Staff are required to review (f) a program to provide all youth supervision staff with ☒ emergency procedures as part of the annual an annual review of emergency procedures. ☐ ☐ policy review required by the facility. Staff were required to provide a signed acknowledgement of the form by January 30, 2025. 1328 SAFETY CHECKS Policy 14.4 Unit Safety Checks/Room Checks 1B The facility administrator shall develop and implement Reviewed documentation from specified policy and procedures that provide for direct visual dates, September 2024 through March 2025. observation of youth at a minimum of every 15 minutes, The facility uses handwritten logs to document at random or varied intervals during hours when youth safety checks. Staff utilize the log to document are asleep or when youth are in their rooms, confined in when the youth are in their rooms and when in holding cells or confined to their bed in a dormitory. plain view. During each shift, the supervisor Supervision is not replaced, but may be supplemented will randomly check the logs and, at the end of by, an audio/visual electronic surveillance system the shift, will sign off on the logs. Once a designed to detect overt, aggressive or assaultive month, a supervisor will randomly review a behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the ☒ shift during awake and sleeping hours and ☐ ☐ cross-reference with video review to verify check is completed. checks are completed as written and staff are viewing the youth while in their rooms. The audits are documented utilizing the Duty Supervisor Monthly Review form. The facility has entered into a contract with Guardian RFID to do electronic safety checks, program, exercise and recreation logs, and time in room tracking. The installation of equipment and staff training is set to commence within the next few months. 7354 Monterey JH CI PRO 25-26 Page 10 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN Policy 3.15 Suicide Prevention Plan 2B The facility administrator, in collaboration with the Reviewed ten incident reports and healthcare and behavioral/mental health administrators, corresponding Social Emotional Watch (SEW) shall plan and implement written policies and observation logs. The youth were placed on procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ SEW for suicidal statements, results of the The plan shall consider the needs of youth experiencing MAYSI, or past history. The youth remains on past or current trauma. Suicide prevention responses SEW until cleared by mental health. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Policy 3.15 (1) and (2) 1322, Youth Supervision Staff Orientation, and Training and the Juvenile Corrections Officer Core Course. The memorandum as to staff training dated April 3, 2025, by Chief Probation Officer Jose Ramirez confirmed compliance with this regulation. ☒ The facility policy indicates that youth ☐ ☐ supervision staff receive a yearly two-hour suicide prevention training update, but facility administration indicated this training is not required. Recommended that the facility address this discrepancy or partner with Monterey Behavioral Health to provide this refresher training. (b) Screening, Identification Assessment and Policy 3.15 (3) Precautionary Protocols ☒ (1) All youth shall be screened for risk of suicide at ☐ ☐ Each youth will be screened at intake, and the intake and as needed during detention. MAYSI-2 will be completed prior to housing. (2) All youth supervision staff who perform intake Policy 3.15 (3)(a) processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Policy 3.15 (3)(a) intake screening process to be at risk of suicide shall ☒ be referred to behavioral/mental health staff for a ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to Policy 3.15 (3)(e) ensure the youth’s safety pending the behavioral/mental health assessment. Pending assessment, the youth will be placed on Social Emotional Watch (SEW) status. Youth will be given two suicide blankets. After ☒ assessment, if the youth is continued on SEW, ☐ ☐ they will continue to keep the two suicide blankets until removed from watch. Discussed with administration and behavioral health staff considering lesser restrictive alternatives while on SEW, which could include standard-issued linen and blankets based upon acuity. (c) Referral process to behavioral/mental health staff for Policy 3.15 (3)(d) ☒ assessment and/or services. ☐ ☐ 7354 Monterey JH CI PRO 25-26 Page 11 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Procedures for monitoring of youth identified at risk Policy 3.15 (4) for suicide. A Social Emotional Watch form will be completed, identifying housing, clothing, ☒ showering, programming, eating utensils, and ☐ ☐ room safety checks. Upon release from the facility, the parents/guardians will be notified of the youth’s placement in SEW, as they are required to sign acknowledgment of notice on the Departure Checklist. (e) Safety Interventions Policy 3.15 (4) (1) Procedures to address intervention protocols for youth identified at risk for suicide which may ☒ Levels of supervision include youth safety ☐ ☐ include, but are not limited to: checks before each five-minute mark and one- (A) Housing consideration on-one direct supervision. (B) Treatment strategies including trauma- Policy 3.15 (4)(c) ☒ informed approaches ☐ ☐ (2) Procedures to instruct youth supervision staff how Policy 3.15 (7)(a-f) to respond to youth who exhibit suicidal behaviors. ☒ Levels of supervision include youth safety ☐ ☐ checks before each five-minute mark and one- on-one direct supervision. (f) Communication Policy 3.15 (3)(b) and (c) (1) The intake process shall include communication with the arresting officer and family guardians The booking officer will communicate with law regarding the youth’s past or present suicidal ☒ enforcement and document on the Detention ideations, behaviors or attempts. ☐ ☐ Assessment for Suicidal Ideation Form. The booking officer will also obtain information from the youth’s parents/guardians and document any disclosures on this same form. (2) Procedures for clear and current information sharing about youth at risk for suicide with youth ☒ supervision, healthcare, and behavioral/mental ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy 3.15 (11) Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ Policy 3.15 (11)(a) ☐ ☐ (3) Process for a debriefing event with affected youth. ☒ Policy 3.15 (11)(c) ☐ ☐ (h) Documentation Policy 3.15 (10) (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Policy 3.15 (6)(a) and (b) opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ youth or security of the facility. Any deprivation of ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7354 Monterey JH CI PRO 25-26 Page 12 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1340 REPORTING OF LEGAL ACTIONS Policy 4.1 Reporting of Legal Actions Each facility shall submit to the Board a letter of ☒ The facility reported that they had no legal notification on each legal action, pertaining to conditions ☐ ☐ action for which they were required to provide of confinement, filed against persons or legal entities notification. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 4.2 Death and Serious Illness or Injury OF A YOUTH WHILE DETAINED of a Youth While Detained (1) Death of a Youth. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental ☒ health director, shall develop written policies and ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Policy 4.2 (F) Operation Review facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 4.2 (E)(5) Notifications the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 4.2 (E)(6) Notifications from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 4.2 (H) Serious Injury or Illness of a (a) The facility administrator, in cooperation with the Youth health administrator, shall develop written policies and procedures for the notification to necessary Parents are notified of all serious injuries and parties, which may include the Juvenile Court, the ☒ transports to the hospital. If a youth is admitted ☐ ☐ parent, guardian or person standing in loco parentis to the hospital, the attorney of record and the and the youth’s attorney of record in the case of a judge will be notified by email. One youth was serious illness or injury of a youth. hospitalized for a medical issue this inspection cycle. 1342 POPULATION ACCOUNTING Policy 4.3 Population Accounting 8B Each juvenile facility shall submit required population ☒ and profile survey reports to the Board within 10 working ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 7354 Monterey JH CI PRO 25-26 Page 13 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 4.5 Juvenile Facility Capacity Policy 4.6 Overcrowding Report When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than The JH rated capacity decreased to 60 this fifteen (15) calendar days in a month, the facility inspection cycle from 70 as the SYTF rated administrator shall provide a crowding report to the Board in a format provided by the Board. ☒ capacity increased by 10 beds. The facility has ☐ ☐ not exceeded the rated capacity of 60 this inspection cycle. At the time of the inspection the youth population for the Juvenile Hall was 36. 1350 ADMITTANCE PROCEDURES Policy 5.1 Admittance Procedures The facility administrator shall develop and implement Reviewed eight youth admissions and written policies and procedures for admittance of youth corresponding documentation. The booking that emphasize respectful and humane engagement packet consists of Detention Risk Assessment with youth, and reflect that the admission process may Instrument, initial health screening, mental be traumatic to youth who may have already health screening, personal property inventory, experienced trauma. Policies shall be trauma-informed, visitation form, booking checklist sheet, culturally relevant, and responsive to the language and Juvenile Hall rules and guidelines, No Gang literacy needs of youth. In addition to the requirements Policy, Confidential School Intake Referral of Sections 1324 and 1430 of these regulations: ☒ Form, Wellington Smith School Registration, ☐ ☐ Student Housing Questionnaire, Orientation and Juvenile Orientation Notice of Understanding, Initial Custody Classification Assessment and classification form, Transgender Preference Form, Intake Med- Cal Eligibility Screening Questions, PREA Orientation, CSE-IT Prescreening Tool, Admission Pre-Assessment, and Victim Vulnerability Assessment. The documentation reviewed confirmed compliance with this regulation. (a) the admittance process shall include: Policy 5.1 (T)(1) Youth Rights Upon (1) Access to two free phone calls within one hour of Admittance admittance in accordance with the provisions of Welfare and Institution Code Section 627; ☒ The Monterey County Juvenile Hall Detention ☐ ☐ Report documents the phone calls to the youth's parent, guardian, attorney, and employer. Policy 5.1 (T)(2) (2) Offer of a shower; ☒ ☐ ☐ Documented on the Booking Checklist. (3) Documented secure storage of personal ☒ Policy 5.1 (T)(3) belongings; ☐ ☐ Policy 5.1 (T)(2) (4) Offer of food upon arrival; ☒ ☐ ☐ Documented on the Booking Checklist. (5) Screening for physical and behavioral health and Policy 5.1 (T)(5) safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Policy 5.1 (T)(4) disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; 7354 Monterey JH CI PRO 25-26 Page 14 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (7) Contact with Regional Center for the Policy 5.1 (T)(6) Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ Policy 5.1 (T)(7) ☐ ☐ (b) juvenile hall administrators shall establish written Policy 5.1 (A) Detention Policy criteria for detention that considers the least restrictive ☒ environment. ☐ ☐ The Detention Risk Assessment Instrument (DRAI) screens youth to determine detention. (c) juvenile camps and post-dispositional programs in Policy 5.1 (P) Committed Youth juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform ☒ ☐ The facility is not a camp and does not offer a them of program guidelines and provide written ☐ post-dispositional program. screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Policy 5.1 (P) Committed Youth that advise any committed youth of the estimated length of his/her stay. ☒ Facility staff will provide youth with a Juvenile ☐ ☐ Hall Commitment/Release Form, which indicates the expected release date. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 5.2 Screening for the Risk of Sexual ABUSE Abuse The facility administrator shall develop and implement Reviewed 10 Victim Vulnerability written policies and procedures to reduce the risk of ☒ ☐ ☐ Assessments and CSE-IT Prescreening Tools, sexual abuse by or upon youth. The policy shall require which assess for risk of sexual abuse. The facility staff to assess each youth within 72 hours of youth are screened upon admission by facility admission based on the following information: staff. (a) Prior sexual victimization or abusiveness; (b) Gender nonconforming appearance or manner; or Policy 5.2 identification as lesbian, gay or bisexual, transgender, ☒ queer or intersex, and whether the youth may, therefore, ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ Policy 5.2 ☐ ☐ (d) Age; ☒ Policy 5.2 ☐ ☐ (e) Level of emotional and cognitive development; ☒ Policy 5.2 ☐ ☐ (f) Physical size and stature; ☒ Policy 5.2 ☐ ☐ (g) Mental illness or mental disabilities; ☒ Policy 5.2 ☐ ☐ (h) Intellectual or developmental disabilities; ☒ Policy 5.2 ☐ ☐ (i) Physical disabilities; ☒ Policy 5.2 ☐ ☐ (j) The youth’s perception of vulnerability; and, ☒ Policy 5.2 ☐ ☐ (k) Any other specific information about the individual Policy 5.2 youth that may indicate heightened needs for ☒ supervision, additional safety precautions, or separation ☐ ☐ from certain other youth. 7354 Monterey JH CI PRO 25-26 Page 15 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Staff shall ascertain this information through Policy 5.2 conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ during classification assessments; and by reviewing ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 5.2 controls on the dissemination of information within the Policy 13.8 Release of Youth’s Information facility relative to responses received pursuant to this ☒ assessment in order to ensure that sensitive information ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 5.3 (A) Release Procedures The facility administrator shall develop and implement Reviewed 10 release packets, which written policies and procedures for release of youth from confirmed compliance with the requirements custody which provide for: ☒ of this regulation. The documentation ☐ ☐ reviewed consisted of Release Resource Packets, Custody Status Court Order, Personal Property Inventory, Departure Checklist, and Release Form. Policy 5.3 (A)(9) (a) verification of identity/release papers; ☒ The Custody Status provided by the Court ☐ ☐ authorizes release. Youth released at Intake are issued a Promise to Appear. Policy 5.3 (I) Release of Property (b) return of personal clothing and valuables; ☒ ☐ ☐ The youth will sign the second page of the Personal Property Inventory upon release. Policy 5.3 (E) Duties at Release (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Parents/guardians sign the Juvenile Detention report upon release of the youth. (d) notification to the facility health care provider in Policy 5.3 (E) accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; and, Medical staff interviewed articulated that probation staff consistently provide release notification. Probation staff will either call or radio medical staff so they can prepare a ☒ discharge packet for the youth. They also ☐ ☐ receive a Tentative Release List, so they are able to prepare for planned releases. In addition, they are engaging in an Enhanced Case Management program to ensure youth continue to receive necessary services within the community upon release. Policy 5.3 (E) Education staff interviewed informed that (e) notification of school staff; ☒ probation staff will be notified of releases. The ☐ ☐ school staff receive email exit notices so they can ensure coordination with the youth’s school in the community. 7354 Monterey JH CI PRO 25-26 Page 16 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy 5.3 (E) Behavioral Health staff interviewed articulated (f) notification of facility mental health personnel. ☒ that probation staff consistently provide ☐ ☐ release notification via email. The Daily Court List is also provided so they can track releases to ensure follow-up services for youth being released. The facility administrator shall develop and implement Policy 5.3 (E) policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry The youth and parent/guardians are provided services including, but not limited to, medical and ☒ with a Release Resource Packet, which behavioral health, education, probation supervision and ☐ ☐ contains information about community community-based services. services, contact information for Probation and collaborative providers, future court dates, and reporting instructions. The facility administrator shall develop and implement Policy 5.3 (J) Temporary Release from written policies and procedures for the furlough of youth ☒ Custody from custody. ☐ ☐ Furloughs require a Court order. 1352 CLASSIFICATION Policy 5.4 Classification The facility administrator shall develop and implement Reviewed 10 Initial Custody Classification written policies and procedures on classification of youth ☒ ☐ ☐ Assessments. Youth are classified upon entry for the purpose of determining housing placement in the into the facility, and reclassifications occur facility. twice a month. Such procedures shall: (a) provide for the safety of the youth, other youth, facility Policy 5.4 (A) staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of ☒ Policy 5.4 (A)(12) the facility; ☐ ☐ (c) provide that a youth shall be classified upon Policy 5.4 (C) admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 5.4 (D) provisions that consider the level of supervision and the youth's behavior while in custody; and, Periodic classification reviews are conducted ☒ twice a month by the Duty Supervisor. ☐ ☐ Reviewed five months of Excel spreadsheets, which track re-classifications and comments. 7354 Monterey JH CI PRO 25-26 Page 17 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) provide that facility staff shall not separate youth from Policy 5.4 (F)(9) Security Classifications the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, ☒ gender identity, gender expression, mental or physical ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 5.4b (13) Transgender and Intersex transgender, questioning or intersex identification or ☒ Youth status as an indicator of likelihood of being sexually ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 5.4b Transgender and Intersex Youth 3B The facility administrator shall develop written policies The facility utilizes the Transgender Youth and procedures ensuring respectful and equitable Search Preference form. No completed treatment of transgender and intersex youth. documentation was available to review per The policies shall provide that: facility administration, as no youth identifying as transgender or intersex were admitted to ☒ the facility this inspection cycle. Per facility ☐ ☐ policy, the form is to be completed at the time of booking with the information from the youth. This discrepancy in practice versus policy was attributed to the migration to the E-booking platform, which omitted requiring this form unless necessary. The facility administration indicated they were going to address this inconsistency. (a) Facility staff shall respect every youth’s gender Policy 5.4b (1) identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ gang or slang names or names that otherwise ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 5.4b (2) and (3) themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 5.4b (4), (6), and (7) best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 5.4b (8) and intersex youth have access to medical and ☒ behavioral health providers qualified to provide care and ☐ ☐ treatment to transgender and intersex youth. 7354 Monterey JH CI PRO 25-26 Page 18 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Consistent with the facility’s reasonable and Policy 5.4b (9) necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ and privacy of transgender and intersex youth when the ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 5.4b (10) youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 5.5 Orientation of Youth Policy 5.5 (A) The facility administrator shall develop and implement Policy 5.5 (B) written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal Reviewed the Juvenile Hall Orientation information shall be provided and supplemented with Handbook and 10 Monterey Juvenile Hall video orientation if feasible. Provision shall be made to ☒ Orientation acknowledgement forms, which provide accessible orientation information to all detained ☐ ☐ are signed with initials by the youth and staff. youth including those with disabilities, limited literacy, or In addition, staff verbally review the Juvenile English language learners. Hall Orientation Handbook with the youth prior Orientation shall include information that addresses: to placement in the housing unit to cover areas not indicated on the form. A PowerPoint is available for youth who require visual aids. (a) facility rules including contraband and searches and ☒ Policy 5.5 (B)(1) disciplinary procedures; ☐ ☐ Juvenile Hall Handbook Page 18-20 (b) facility’s system of positive behavior interventions Policy 5.5 (B)(2) and supports, including behavior expectations, Juvenile Hall Handbook Page 4 incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s Policy 5.5 (B)(3) policy prohibiting sexual abuse and sexual harassment ☒ Juvenile Hall Handbook Page 13, 28-29 and how to report incidents or suspicions of sexual ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; ☒ Policy 5.5 (B)(4) ☐ ☐ Juvenile Hall Handbook Page 2 (e) the existence of the grievance procedure, the steps Policy 5.5 (B)(5) that must be taken to use it, the youth’s right to be free ☒ Juvenile Hall Handbook Page 16 of retaliation for reporting a grievance, and the name of ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court ☒ Policy 5.5 (B)(6) process; ☐ ☐ Juvenile Hall Handbook Page 22 (g) access to routine and emergency health and mental ☒ Policy 5.5 (B)(7) health care; ☐ ☐ Juvenile Hall Handbook Page 21-22 (h) access to education, religious services, and ☒ Policy 5.5 (B)(8) recreational activities; ☐ ☐ Juvenile Hall Handbook Page 6, 9, 26 (i) housing assignments; ☒ Policy 5.5 (B)(9) ☐ ☐ Juvenile Hall Handbook Page 3 (j) opportunity for personal hygiene and daily showers ☒ Policy 5.5 (B)(10) including the availability of personal care items ☐ ☐ Juvenile Hall Handbook Page 13 (k) rules and access to correspondence, visits and ☒ Policy 5.5 (B)(11) telephone use; ☐ ☐ Juvenile Hall Handbook Page 8, 9, 25-27 7354 Monterey JH CI PRO 25-26 Page 19 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (l) availability of reading materials, programming, and ☒ Policy 5.5 (B)(12) other activities; ☐ ☐ Juvenile Hall Handbook Page 6 (m) facility policies on the use of force, use of restraints, ☒ Policy 5.5 (B)(13) chemical agents and room confinement; ☐ ☐ Juvenile Hall Handbook Page 11 (n) immigration legal services; ☒ Policy 5.5 (B)(14) ☐ ☐ Juvenile Hall Handbook Page 22 (o) emergencies including evacuation procedures; ☒ Policy 5.5 (B)(15) ☐ ☐ Juvenile Hall Handbook Page 12 and 27 (p) non-discrimination policy and the right to be free from Policy 5.5 (B)(16) physical, verbal or sexual abuse and harassment by ☒ Juvenile Hall Handbook Page 2 ☐ ☐ other youth and staff; (q) availability of services and programs in a language ☒ Policy 5.5 (B)(17) other than English if appropriate; ☐ ☐ Juvenile Hall Handbook Page 22 (r) the process for requesting different housing, ☒ Policy 5.5 (B)(18) education, programming and work assignments; ☐ ☐ Juvenile Hall Handbook Page 3 (s) a process for which parents/guardians receive Policy 5.5 (B)(19) information regarding the youth’s stay in the facility that Juvenile Hall Handbook Page 24-26 at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title ☒ Policy 5.5 (B)(20) 15 Minimum Standards for Juvenile Facilities. ☐ ☐ Juvenile Hall Handbook Page 3 1354 SEPARATION Policy 5.5a Separation The facility administrator shall develop and implement Reviewed 12 Voluntary Time In Room/Remain written policies and procedures that address: in Unit forms, which are utilized when youth want to remain in their assigned room instead ☒ of participating in unit activities. The youth are ☐ ☐ required to sign the form at the start and end of the room time. Staff are required to document the safety check on the form and the counseling action. No youth were placed on medical, mental health, or protective custody separation this inspection cycle. (a) separation of youth for reasons that include, but are Policy 5.5a (A)(1) not be limited to, medical and mental health conditions, ☒ assaultive behavior, disciplinary consequences and ☐ ☐ protective custody. (b) consideration of positive youth development and ☒ Policy 5.5a (A)(3) trauma-informed care. ☐ ☐ (c) separated youth shall not be denied normal privileges Policy 5.5a (A)(2) available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 5.5a (C) and (F) Title 15 Section 1390 shall apply. Policy 7.3 ABC Program Behavior Management Policy and Procedure ☒ Youth may be placed on the Comeback ☐ ☐ Program for a Major Disciplinary Rule Violation, where the objective of the separation is for discipline pursuant to Section 1390. This is part of the facility’s ABC Behavior Modification Program. 7354 Monterey JH CI PRO 25-26 Page 20 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) when separation results in room confinement, the Policy 5.5a (C) separation shall occur in accordance with Welfare and ☒ Institutions Code Section 208.3 and Section 1354.5 of ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Policy 5.5a (G) separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT Policy 5.5b Room Confinement 4B (a) The facility administrator shall develop and Reviewed seven incidents of room implement written policies and procedures addressing confinement, which consisted of the confinement of youth in their room that are consistent documentation outlined in the Involuntary with Welfare and Institutions Code Section 208.3. The Remain in Room Form and incident reports. placement of a youth in room confinement shall be The circumstances resulting in room accomplished in accordance with the following confinement involved fighting, assault on other guidelines: youth, and attempted escape from the ☒ authorized area. Staff are to document the ☐ ☐ youth’s behavior every hour and assess the youth to determine their ability to safely return to programming. The longest room confinement lasted one hour and ten minutes. Though youth are rarely kept in their room longer than necessary, it’s recommended that the facility formalize a process of assessment to ensure the youth are ready for reintegration through conflict resolution and tools to address their thinking. (1) Room confinement shall not be used before other, Policy 5.5b (3)(a) less restrictive, options have been attempted and ☒ exhausted, unless attempting those options poses a ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 5.5b (3)(b) purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy 5.5b (3)(c) that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Policy 5.5b (7) confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one No youth was held longer than four hours in or more of the following: room confinement. ☒ ☐ ☐ If a youth were to be held in room confinement longer than four hours, staff are to use the Room Confinement Extension Form and complete a supplemental incident report. (1) Return the youth to general population. ☒ Policy 5.5b (4)(a) ☐ ☐ (2) Consult with mental health or medical staff. ☒ Policy 5.5b (7)(f) ☐ ☐ (3) Develop an individualized plan that includes the Policy 5.5b (7)(c) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. 7354 Monterey JH CI PRO 25-26 Page 21 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) If room confinement must be extended beyond Policy 5.5b (7)(b) four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 5.5b (7)(c) the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 5.5b (7)(a) facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 5.5b (2)(a) single-person rooms or cells for the housing of youth ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in ☒ Policy 5.5b (2)(b) court holding facilities or adult facilities. ☐ ☐ (7) Nothing in this section shall be construed to Policy 5.5b (8) conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 5.5b (2)(c) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 5.5b (2)(d) placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 5.6 Institutional Assessment and Case Plan The facility administrator shall develop and implement written policies and procedures for assessment and ☒ ☐ ☐ case planning. 7354 Monterey JH CI PRO 25-26 Page 22 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Assessment: Policy 5.6 (B) The assessment is based on information collected during the admission process with periodic review, which The facility conducts an Admission-Pre- includes the youth's risk factors, needs and strengths Assessment, completed by facility staff upon including, but not limited to, identification of substance booking. Reviewed eight documents that abuse history, educational, vocational, counseling, assess strengths, risk factors, needs, and behavioral health, consideration of known history of history, which are based upon a review of trauma, and family strengths and needs. intake documents and communication with the youth. Though this document meets ☒ ☐ regulations, the facility has access to a ☐ validated assessment tool. The agency utilizes the Youth Assessment Screening Instrument for youth in the SYTF and Youth Detention Center. As many of the Juvenile Hall youth may remain in custody for extended periods prior to commitment to either of these facilities, BSCC staff recommended utilizing the YASI for Juvenile Hall to maintain consistency in assessing youth and developing case plan goals. (b) Institutional Case Plan: Policy 5.6 (A) (1) A case plan shall be developed for each youth held for at least 30 days or more and created within Reviewed 10 Institutional Assessment and 40 days of admission. ☒ Case Plans. The assigned Institutional ☐ ☐ Resource Officer completes the Case Plan by reviewing the Admission Pre-Assessment and meeting with the youth to develop goals and objectives. (2) The institutional plan shall include, but not be Policy 5.6 (B)(1)(a) limited to, written documentation that provides: ☒ (A) objectives and time frame for the resolution of ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy 5.6 (B)(1)(b) a description of program resources needed and ☒ individuals responsible for assuring that the plan ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting Policy 5.6 (C)(1) the objectives, including periodic review and discussion of the plan with the youth; Periodic reviews are documented on the Institutional Assessment and Case Plan form. The wording on the form indicates that the case plan and progress will be reviewed every two weeks with the youth by the Resource Officer. The facility policy indicates that the ☒ periodic review will be completed every 30 ☐ ☐ days. The documentation of the periodic reviews highlights this inconsistency. The reviews documented face-to-face meetings with youth that occurred every two, four, or eight week intervals. BSCC staff highlighted to the administration this inconsistency in policy, forms, and practice. In order to maintain compliance, these discrepancies need to be rectified. (4) a transition plan, the contents of which shall be Policy 5.6 (C)(2) subject to existing resources, shall be developed for ☒ post dispositional youth in accordance with Section ☐ ☐ 1351; and, 7354 Monterey JH CI PRO 25-26 Page 23 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) in as much as possible and if appropriate, the Policy 5.6 (C)(3) plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy 5.7 Counseling and Casework Services The facility administrator shall develop and implement written policies and procedures ensuring the availability Youth can utilize the Youth Request to See of appropriate counseling and casework services for all form to request assistance and contact in line youth. Policies and procedures shall ensure: with the requirements of this regulation. In (a) youth will receive assistance with needs or concerns ☒ addition, BSCC staff interviewed youth who all that may arise; ☐ ☐ indicated that if they needed assistance, they could just ask the youth supervision, medical, or mental health staff for what they needed. Youth who have a case plan also have periodic face-to-face meetings with the Institution Resource Officer. (b) youth will receive assistance in requesting contact Policy 5.7 (A)(3) with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Policy 5.7 (A)(4) ☒ to meet the youth’s needs. ☐ ☐ 1357 USE OF FORCE Policy 5.8 Use of Force . The facility administrator, in cooperation with the Reviewed nine Use of Force incidents which responsible physician, shall develop and implement involved physical assaults, fighting, or actions written policies and procedures for the use of force, compromising the safety and security. Use of which may include chemical agents. Force shall never Force incident packets reviewed included be applied as punishment, discipline, retaliation or ☒ UOF Checklist, incident report, UOF Incident treatment. ☐ ☐ Report, Medical Clearance Following (a) At a minimum, each facility shall develop policies and Injury/Incident, photos, and Use of Force procedures which: Report form. BSCC staff interviewed facility staff, collaborative partners, and youth regarding to use of force actions and responses (1) restricts the use of force to that which is deemed Policy 5.8 (A) Use of Force reasonable and necessary, as defined in Section 1302 ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including Policy 5.8 (F) Control and Compliance Holds both physical and non-physical options and define Policy 5.8 (G) Other Hand-to-Hand Physical when those force options are appropriate. ☒ Force Methods ☐ ☐ Policy 5.8 (H) Security Restraints Policy 5.8 (L) Chemical Agents (3) describe force options or techniques that are Policy 5.8 (E) (9)(a) and (12) General expressly prohibited by the facility. Provisions Policy 5.8 (H)(4) and (5) Security Restraints Policy 5.8 (G)(3) Other Hand-to-Force Physical Methods ☒ Policy 5.8 (L)(12) Chemical Restraints ☐ ☐ Types of force options prohibited by the facility include hogtying, carotid holds, and unapproved personal devices, weapons, or equipment. 7354 Monterey JH CI PRO 25-26 Page 24 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) describe the requirements of staff to report any Policy 5.8 (M)(8) Use of Force Reports and inappropriate use of force, and to take affirmative ☒ Notifications ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy 5.8 (M) Use of Force Reports and includes time period and procedure for documenting Notifications and reporting the use of force, including reporting Policy 5.8 (N) Documentation, Preliminary requirements of management and line staff and Reviews and Debriefing procedures for reviewing and tracking use of force incidents by supervisory and or management staff, Use of Force incident packets include a which include procedures for debriefing a particular checklist completed by a Juvenile Institutions incident with staff and/or youth for the purposes of ☒ Supervisor and Clerical staff to ensure all training as well as mitigating the effects of trauma that ☐ ☐ required documentation is completed. The may have been experienced by staff and /or the youth reports reviewed articulated the reporting involved. officer their attempts at de-escalation, the method of force used, and the reasoning for the use of mechanical restraints. In addition, the documentation reviewed confirms the debriefing of youth and staff as required by this regulation. (6) Include an administrative review and a system for Policy 5.8 (N) Documentation, Preliminary investigating unreasonable use of force. Reviews and Debriefing ☒ All UOF incidents are reviewed by the Juvenile ☐ ☐ Institutions Supervisor, Probation Services Manager, Division Director, and sent to the office of the Chief Probation Officer. (7) define the role, notification, and follow-up Policy 5.8 (M)(10) and (11) Use of Force procedures required after use of force incidents for Reports and Notifications medical, mental health staff and parents or legal guardians. BSCC staff confirmed through an interview and documentation that medical staff are ☒ immediately notified by radio or telephone, ☐ ☐ and youth are seen for clearance. When on duty, mental health is notified by radio or a telephone call. If not on duty, a mental health referral will be submitted. The documentation reviewed confirms that the youth’s parent or guardians are notified of UOF incidents. (8) describe the limitations of use of force on pregnant Policy 5.8 (I) Pregnant Youth youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 5.8 (L)(2) and (2)(a) Chemical Agents option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize ☒ chemical agents in the facility and the type, size and ☐ ☐ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Policy 5.8 (L)(2)(b) Chemical Agents there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ Staff consistently document the reason have been unsuccessful or are not reasonably ☐ ☐ leading to the use of force, efforts to de- possible. escalate, and follow-up procedures after the use of chemical agents. 7354 Monterey JH CI PRO 25-26 Page 25 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) outline the facility’s approved methods and Policy 5.8 (L)(6),(7) and (8) Chemical Agents timelines for decontamination from chemical agents. This shall include that youth who have been exposed ☒ Staff consistently document ensuring youth to chemical agents shall not be left unattended until ☐ ☐ are not left alone, prompt decontamination that youth is fully decontaminated or is no longer procedures, and when the youth report they suffering the effects of the chemical agent. are no longer suffering from the effects. (4) define the role, notification, and follow-up Policy 5.8 (L) Chemical Agents procedures required after use of force incidents Policy 5.8 (M)(10) and (11) Use of Force involving chemical agents for medical, mental health Reports and Notifications staff and parents or legal guardians. ☒ BSCC staff confirmed through an interview ☐ ☐ and documentation that medical and mental health staff are notified. The documentation reviewed confirms the youth’s parent or guardians are notified as required by regulation. (5) provide for the documentation of each incident of Policy 5.8 (L)(17) Chemical Agents use of chemical agents, including the reasons for Policy 5.8 (N) Documentation, Preliminary which it was used, efforts to de-escalate prior to use, Reviews and Debriefing youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Policy 5.8 (D) Use of Force-Training require that agencies provide initial and regular training Policy 5.8 (D)(1)(a) Training in use of force and chemical agents when appropriate ☒ that address: ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of ☒ Policy 5.8 (D)(1)(a) Training application. ☐ ☐ (3) signs or symptoms that should result in immediate ☒ Policy 5.8 (D)(1)(a) Training referral to medical or behavioral health. ☐ ☐ (4) instruction on the Constitutional Limitations of Use ☒ Policy 5.8 (D)(1)(a) Training of Force. ☐ ☐ (5) physical training force options that may require ☒ Policy 5.8 (D)(1)(a) Training the use of perishable skills. ☐ ☐ (6) timelines the facility uses to define regular ☒ Policy 5.8 (D)(1)(a) Training training. ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Policy 5.9 Physical Restraints The facility administrator, in cooperation with the There were no uses of physical restraint during responsible physician and mental health director, shall ☒ this inspection cycle. The facility’s policy and develop and implement written policies and procedures ☐ ☐ procedure align with regulation. for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth who Policy 5.9 (A)(2) present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7354 Monterey JH CI PRO 25-26 Page 26 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 In no case shall restraints be used as punishment or Policy 5.9 (A)(2), (9) and (10) discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of ☒ hands and feet together behind the back (hogtying) is ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 5.9 (A)(11) handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the ☒ facility. Movement within the facility shall be governed by ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 5.9 (A)(6) of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ physician. Reasons for continued retention in restraints ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 5.9 (C)(1) Use of Restraints retention shall be secured as soon as possible, but no Procedures later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 5.9 (C)(2) possible, but in no case longer than four hours from the ☒ time of placement, to assess the need for mental health ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Policy 5.9 (C)(4) and (5) to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ Policy requires observations to be recorded Observations of the youth's behavior and any staff ☐ ☐ every five minutes on the Use of Restraints interventions shall be documented at least every 15 form. minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 5.9 (D) procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ An incident report, a Restraint Use application of restraints. Authorization Form, and a Restraint Log are used to document the use of restraints. (b) known medical conditions that would contraindicate ☒ ☐ ☐ Policy 5.9 (A)(1) certain restraint devices and/or techniques. (c) acceptable restraint devices. Policy 5.9 (A)(5) ☒ ☐ ☐ Restraint equipment authorized consist only of hard restraints of handcuffs, leg irons, waist chains, and flex cuffs. (d) signs or symptoms which should result in immediate ☒ ☐ ☐ Policy 5.9 (C)(5) medical/mental health referral. (e) availability of cardiopulmonary resuscitation ☒ ☐ ☐ Policy 5.9 (C)(8) equipment. (f) protective housing of restrained youth. While in Policy 5.9 (C)(4) restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. 7354 Monterey JH CI PRO 25-26 Page 27 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 5.9 (C)(7) (h) exercising of extremities. ☒ ☐ ☐ Policy 5.9 (C)(6) 1358.5 USE OF RESTRAINT DEVICES FOR Policy 5.10 Use of Restraint Devices for 5B MOVEMENT AND TRANSPORTATION WITHIN Movement and Transportation within the THE FACILITY. Facility The Facility Administrator, in cooperation with the Reviewed UOF incident reports, which responsible physician and behavioral/mental health contained the use of mechanical restraints for director, shall develop and implement written policies movement within the facility. The reporting and procedures for the use of restraint devices when the officers clearly document the reasons why purpose is for movement or transportation within the they applied or didn’t apply mechanical facility that shall include the following: restraints. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required ☒ ☐ ☐ The facility utilizes a Mechanical Restraint training. Authorization Form for the planned use of mechanical restraints for transportation outside of the facility. Authorized restraint devices for movement and transportation include handcuffs, leg irons, waist chains, and flex cuffs. Only staff who have completed PC 832 are authorized to apply restraints. (b) the circumstances leading to the application of ☒ ☐ ☐ Policy 5.10 (5) restraints must be documented. (c) an individual assessment of the need to apply Policy 5.10 (3) restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 5.10 (6) with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 5.10 (4) accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used ☐ ☐ ☒ to hold only those youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; 7354 Monterey JH CI PRO 25-26 Page 28 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) provide for approval of the facility manager, or ☐ ☐ ☒ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less ☐ ☐ ☒ restrictive options have been attempted and exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of ☐ ☐ ☒ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 5.11 Searches The facility administrator shall develop and implement written policies and procedures governing the search of ☒ ☐ ☐ youth, the facility, and visitors. Policies and procedures shall provide that: 7354 Monterey JH CI PRO 25-26 Page 29 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Searches shall be conducted to ensure the safety Policy 5.11 (B) and security of the facility, public, visitors, youth, and Policy 5.11 (I) Search of Youth staff. Policy 5.11 (J) Search of Visitors Policy 5.11 (L) Search of Secured Property Policy 12.63 Perimeter Check ☒ ☐ ☐ Perimeter, unit, and room searches are conducted routinely and documented in shift reports. Metal detectors and the body scanner are utilized in the search for youth suspected of carrying contraband. In addition, the facility has expanded its relationship with local law enforcement partners to increase canine searches of the facility as needed. (b) Searches shall be conducted in a manner that Policy 5.11 (C) preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or The facility reported that no strip searches as a form of discipline or punishment. were conducted at intake or post-detention during this inspection. Documentation reviewed included Search Authorization forms, which were utilized after visiting for youth who were screened by the body scanner. As the Search Authorization form referenced PC 4030(f), a video review was conducted to determine if the youth were being strip-searched by staff prior to use of the ☒ ☐ ☐ body scanner. The video review showed youth being placed into the body scanner fully clothed. Though not non-compliant, BSCC staff recommended that the agency provide training to staff on the use of this form and requirements regarding use. In addition, in order to avoid routine searches, BSCC recommended that the Search Authorization form be updated, as it has set criteria for searches instead of requiring individualized reasonable suspicion. BSCC will continue to monitor future inspections to ensure ongoing compliance. (c) Strip searches and visual or physical body cavity Policy 5.11 (E) searches shall comply with Penal Code Section 4030. Policy 5.11 (M) Strip Search Guidelines ☒ ☐ ☐ (d) Physical body cavity searches shall only be Policy 5.11 (H)(7) and (8) conducted by a medical professional. ☒ ☐ ☐ Per policy, no youth detained at the facility shall be subjected to a physical body cavity search without a search warrant. (e) Any youth held after a detention hearing shall only be Policy 5.11 (E) strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and ☒ ☐ ☐ articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 5.11 (F) comply with Section 1352.5. ☒ ☐ ☐ Policy 5.4b Transgender and Intersex Youth 7354 Monterey JH CI PRO 25-26 Page 30 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) Cross-gender pat-down searches and strip searches Policy 5.11 (H)(9) are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 5.12 Grievance Procedure The facility administrator shall develop and implement Reviewed the 2024 and 2025 Grievance Log, written policies and procedures whereby any youth may which contained twenty-four grievances. appeal and have resolved grievances relating to any Reviewed grievances from October 2024, condition of confinement, including but not limited to January, and March 2025. The grievances health care services, classification decisions, program ☒ ☐ ☐ involved food, staff, dress code rules, participation, telephone, mail or visiting procedures, equipment, and visiting. All were resolved food, clothing, bedding, mistreatment, harassment or within the required time frames. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Policy 5.12 (A) grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ All youth interviewed knew of the grievance process and the location of the forms in the housing unit. (b) the youth shall have the option to confidentially file Policy 5.12 (G)(3) the grievance or to deliver the form to any youth supervision staff working in the facility; ☒ ☐ ☐ A locked grievance box was observed in each living unit. All youth interviewed knew the location of the box to confidentially file grievances. (c) resolution of the grievance at the lowest appropriate Policy 5.12 (G)(10) ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 5.12 (E), (F), and (G) grievances within three (3) business days, grievances that relate to health and safety issues must be Staff are required to make all attempts to addressed immediately; ☒ ☐ ☐ resolve the grievance prior to the end of their shift. Grievances involving immediate consequences are to be reviewed by the Duty Supervisor. Grievances are to be addressed within two days of filing. (1) The youth may elect to be present to explain Policy 5.12 (G) his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 5.12 (G)(2) ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 5.12 (G)(6) ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Policy 5.12 (G)(5) grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 5.12 (G)(9) business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; and, ☒ ☐ ☐ Grievances reviewed were resolved within the required time frame. All grievances are reviewed by the Probation Services Manager and Division Director. 7354 Monterey JH CI PRO 25-26 Page 31 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) the policy shall provide multiple internal and external Policy 5.12 (G)(9) methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Policy 3.28 PREA Whether or not associated with a grievance, concerns of Policy 5.12 (G)(9) parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ Concerns of parents, guardians, staff, or other policies and procedures within a specified timeframe. parties are to be addressed and documented within 48 hours. 1362 REPORTING OF INCIDENTS Policy 5.13 Reporting of Incidents A written report of all incidents which result in physical Reviewed incident reports for use of force, harm, use of force, serious threat of physical harm, or room confinement, mechanical restraints, death of an employee, youth or other person(s) shall be ☒ ☐ ☐ and suicide watch, which affirmed the facility maintained. Such written record shall be prepared by the is in compliance with this regulation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 5.14 (A) Use of Reasonable Force to DNA SPECIMENS, SAMPLES, IMPRESSIONS Collect DNA Specimens, Samples, Impressions (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel The facility has not used force to collect DNA including peace officers, may employ reasonable force this inspection cycle. The facility’s policy and to collect blood specimens, saliva samples, and thumb procedure align with regulations. or palm print impressions from individuals who are required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 5.14 (B) efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 5.14 (C) authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Policy 5.14 (D) extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7354 Monterey JH CI PRO 25-26 Page 32 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Policy 6.1 Education Policy 6.1 (A) School Programs (a) School Programs The County Board of Education shall provide for the Dr. Jennifer Gonzalez, Senior Director of administration and operation of juvenile court schools in Alternative Education with Santa Cruz County conjunction with the Chief Probation Officer, or designee Office of Education, completed the Education pursuant to applicable State laws. The school and facility Program Evaluation on April 25, 2025. administrators shall develop and implement written policy and procedures to ensure communication and BSCC staff interviewed Debra Brau, coordination between educators and probation staff. Educational Administrator/Principal of Culturally responsive and trauma-informed approaches Wellington Smith Jr. School. She indicated that should be applied when providing instruction. Education the facility staff provide great support to the staff should collaborate with the facility administrator to school staff in the classroom. use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ Educational services are provided to the youth request an annual review of each required element of the by the following school staff: program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this • 2 teachers section. Such a review, when conducted, cannot be • .5 Special Education delegated to the principal or any other staff of any juvenile • .5 Paraprofessional court school site. The Superintendent of Schools shall • .5 Data Technician conduct this review in conjunction with a qualified outside • .5 Transition Liaison agency or individual. Upon receipt of the review, the • .5 Academic Counselor facility administrator or designee shall review each item • .5 School Secretary with the Superintendent of Schools and shall take • .3 Administrative Assistant whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Policy 6.1 (B) Required Elements The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 6.1 (C) program shall be free from discriminatory action. Staff ☒ ☐ ☐ shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 6.1 (C)(1) Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Policy 6.1 (C)(2) Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary ☒ ☐ ☐ Policy 6.1 (C)(3) education and vocational opportunities. (4) Administration of the High School Equivalency Policy 6.1 (C)(4) Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. 7354 Monterey JH CI PRO 25-26 Page 33 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) Supplemental instruction shall be afforded to youth Policy 6.1 (C)(5) who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy 6.1 (C)(6) State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Reviewed the Wellington Smith School education staff, must ensure that operational ☒ ☐ ☐ Schedule for 2024-2025. procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy 6.1 (C)(7) of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 6.1 (D) Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Policy 6.1 (D) decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 6.1 (D) Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 6.1 (D) education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 6.1 (F)(1) Provisions for Special (1) State and federal laws and regulations shall be Populations observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 6.1 (F)(2) afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. 7354 Monterey JH CI PRO 25-26 Page 34 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Educational Screening and Admission Policy 6.1 (G)(1) Educational Screening (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 6.1 (G)(1) (B) Home Language Survey and the results of the ☒ ☐ ☐ Policy 6.1 (G)(1) State Test used for English language proficiency; (C) Needs and services of special populations as Policy 6.1 (G)(1) defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 6.1 (G)(1) (2) Youth will be immediately enrolled in school. Policy 6.1 (G)(2) Educational staff shall conduct an assessment to ☒ ☐ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 6.1 (G)(2) education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Policy 6.1 (G)(2) the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 6.1 (G)(2) (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 6.1 (G)(3) provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 6.1 (G)(4) (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7354 Monterey JH CI PRO 25-26 Page 35 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Post-Secondary Education Opportunities Policy 6.1 (G)(5) (1) The school and facility administrator should, whenever possible, collaborate with local post- Reviewed the Hartnell College Spring 2025 secondary education providers to facilitate access to schedule for youth attending college. educational and vocational opportunities for youth that considers the use of technology to implement these BSCC staff interviewed Brenda Jones, programs. Hartnell College Juvenile Justice Program ☒ ☐ ☐ Coordinator. Hartnell College provides four in- person instructors each semester. Currently, 22 youths in the Juvenile Hall and SYTF are enrolled. The Hartnell Librarian teaches youth to gather resources, and the tutors are made available to youth two times a week. In addition, post-secondary opportunities are supported by an Academic Counselor and a Program Specialist who supports transition. 1371 PROGRAMS, RECREATION, AND EXERCISE. Policy 6.2 Programs, Recreation and 6B Exercise The facility administrator shall develop and implement written policies and procedures for programs, recreation, Reviewed unit activity logs for October 2024, and exercise for all youth. The intent is to minimize the January, and March 2025. The logs track the amount of time youth are in their rooms or their bed area. youth’s participation in the required programming, recreation, and exercise. BSCC ☒ ☐ ☐ staff observed a Supervising Institution Officer conduct a review of activity, which is conducted twice a day. In addition, the Duty Supervisor Monthly Review form requires an audit for mandated Title 15 programming. Review of documentation and interviews with staff and youth affirm compliance with this regulation. Juvenile facilities shall provide the opportunity for Policy 6.2 (A)(1) programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 6.2 (A)(2) exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall ☒ ☐ ☐ Policy 6.2 (A)(3) be posted in the living units. There will be a written annual review of the programs, Policy 6.2 (A)(4) recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ A memorandum by Sandra Munoz, relevant to the population. Senior/Resource Officer, provided an annual review of the programming, recreation, and exercise offered by the facility. 7354 Monterey JH CI PRO 25-26 Page 36 of 46 J453 JUV PRO eff. 01.01.25 (a) Programs. All youth shall be provided with the Policy 6.2 (B) Programs opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, The facility utilizes community-based evidence-based, best practice interventions that are organizations, service providers, and facility culturally relevant and linguistically appropriate, or pro- staff to ensure programming needs are met. social interventions and activities designed to reduce recidivism. These programs should be based on the A Probation Aide is tasked with coordinating youth’s individual needs as required by Sections 1355 programming for the facility. The Probation and 1356. Such programs may be provided under the Aide also develops the programming for direction of the Chief Probation Officer or the County Juvenile Institution Officers and provides them Office of Education and can be administered by county with discussion prompts for when they are partners such as mental health agencies, community required to provide programming. A weekly based organizations, faith-based organizations or schedule is sent out each Friday to probation Probation staff. and collaborative partners, and this Programs may include but are not limited to: information is posted in the living unit. (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; The following programs are offered by the (3) Anger Management; facility staff: (4) Conflict Resolution; (5) Juvenile Justice System; • Anger Management (6) Trauma-related interventions; • Art Therapy (7) Victim Awareness; • Cultural and Diversity Development (8) Self-Improvement; • Job Training and Development (9) Parenting Skills and support; • Planned Parenthood (10) Tolerance and Diversity; • Positive Insight (11) Healing Informed Approaches; • Team Building: Pro-Social Activities (12) Interventions by Credible Messengers; for Teens (13) Gender Specific Programming; • The Teenage Brain (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; The following programs are provided by (16) Restorative Justice or Civic Engagement; ☒ ☐ ☐ community-based organizations and service (17) Career and leadership opportunities; and, providers: (18) Other topics suitable to the youth population. • Abusing Ink • Alateen/Alanon • Arts Council of Monterey County/Arts as Healing • Book Club • California Youth Outreach Ready • Monterey Civil Rights Office • Door to Hope • Forward Thinking-Interactive Journaling • Guitars not Guns • Heal Together • Hidden Hills • Homeboy Industries Art Academy • Keep It Real/Interim, Inc.: Mental Health and Substance Abuse • Motivate To Liberate • Monterey County Behavioral Health • Partners 4 Peace • Paternity Education • Prison Education Project • PROTECT • Restorative Justice • Rising Scholars • Smart Tech • Strengthening Families • Success Stories 7354 Monterey JH CI PRO 25-26 Page 37 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 • Sun Street Centers BSCC interviewed youth who affirmed that programming occurs daily. (b) Recreation. All youth shall be provided the opportunity Policy 6.2 (C) Recreation for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreational activities available to the youth entertainment. Activities shall be supervised and include ☒ ☐ ☐ include board and card games, journaling, orientation and may include coaching of youth. phone calls, letter writing, art, reading, and television programs. BSCC interviewed youth who affirmed they have the opportunity for recreation daily. (c) Exercise. All youth shall be provided with the Policy 6.2 (D) Exercise opportunity for at least one hour of large muscle activity each day. The facility has a gym with a volleyball court and basketball hoops for indoor activities. ☒ ☐ ☐ Each housing unit has a connected outdoor area with a basketball hoop and space for small group outdoor activities. The facility also has a track and field available for large muscle activity. BSCC interviewed youth who affirmed they have the opportunity to exercise daily. The administrator/manager may suspend, for a period not Policy 6.2 (D)(3) to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 6.3 Religious Programs The facility administrator shall provide access to religious Non-denominational religious services are services and/or religious counseling at least once each offered each week. In addition, Catholic Bible week. Attendance shall be voluntary. A youth shall be allowed to participate in an activity outside of their room if ☒ ☐ ☐ Study is provided by Madonna Del Sasso Church. Religious programs are voluntary, and he/she elects not to participate in religious programs. youth who don’t participate are offered an Religious programs shall provide for: alternative activity. Youth interviewed affirmed that religious services are available weekly, and they are not required to participate. (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy 6.3 (C)(1) (b) availability of clergy; and, ☒ ☐ ☐ Policy 6.3 (C)(2) (c) availability of religious diets. ☒ ☐ ☐ Policy 6.3 (C)(3) 1373 WORK PROGRAM Policy 6.4 Work Program The facility administrator shall develop policies and Reviewed the weekly Trustee Calendar of procedures regarding the fair and consistent assignment work assignments. Youth have the opportunity of youth to work programs. Work assigned to a youth shall ☒ ☐ ☐ to work in the garden, administration, grounds, be meaningful, constructive and related to vocational and laundry. training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7354 Monterey JH CI PRO 25-26 Page 38 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1374 VISITING Policy 6.5 Visiting The facility administrator shall develop and implement Reviewed the Juvenile Hall Orientation written policies and procedures for visiting, that include Handbook, which provides the youth with an provisions for special visits. Youth shall be allowed to overview of the facility’s visitation program. In receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ addition, an English and Spanish brochure is made available outlining visitation. BSCC staff members, such as grandparents and siblings, and interviewed young people who indicated that supportive adults, may be allowed to visit with the visiting always occurs as scheduled. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Policy 6.5 (G) Approving Visitors the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 6.5 (C) per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy 6.5 (E) Guidelines minimum and/or outside of the regular visiting hours, shall Policy 6.5 (G) be accommodated as necessary and within the discretion Policy 6.5 (I) Visitations of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an ☒ ☐ ☐ Policy 6.5 (I)(12) alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Policy 6.6 Correspondence Policy 6.6 (B) The facility administrator shall develop and implement written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Policy 6.6 (C) ☒ ☐ ☐ All letters sent by youth are postage-free. (c) youth may correspond confidentially with state and Policy 6.6 (D) federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 6.6 (E), (F), and (G) in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 7354 Monterey JH CI PRO 25-26 Page 39 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1376 TELEPHONE ACCESS Policy 6.7 Telephone Access 7B The administrator of each juvenile facility shall develop ☒ ☐ ☐ Youth were observed using the telephone and implement written policies and procedures to provide during the inspection of housing units. Youth youth with access to telephone communications. interviewed were able to access the telephone during recreation. 1377 ACCESS TO LEGAL SERVICES Policy 6.9 Access to Legal Services Policy 6.9 (C)(1) The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; ☒ ☐ ☐ Policy 6.9 (C)(2) and, (c) unlimited postage free, legal correspondence and ☒ ☐ ☐ Policy 6.9 (C)(3) cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 7.1 Discipline Policy 7.3 ABC Program The facility administrator shall develop and implement written policies and procedures for the discipline of youth The facility utilizes the ABC Behavior Program that shall promote acceptable behavior; including the use that promotes positive behavior. Youth are of positive behavior interventions and supports. Discipline ☒ ☐ ☐ provided incentives for compliance with facility shall be imposed at the least restrictive level which rules and consequences for rule violations. promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Policy 7.1 (E) (b) daily shower, access to drinking fountain, toilet and ☒ ☐ ☐ Policy 7.1 (E) personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 7.1 (E) (d) contact with parent or attorney; ☒ ☐ ☐ Policy 7.1 (E) (e) exercise; ☒ ☐ ☐ Policy 7.1 (E) (f) medical services and counseling; ☒ ☐ ☐ Policy 7.1 (E) (g) religious services; ☒ ☐ ☐ Policy 7.1 (E) (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 7.1 (E) (i) the right to send and receive mail; ☒ ☐ ☐ Policy 7.1 (E) (j) education; and, ☒ ☐ ☐ Policy 7.1 (E) (k) rehabilitative programming. ☒ ☐ ☐ Policy 7.1 (E) The facility administrator shall establish rules of conduct Policy 7.1 (O) Categories of Misbehavior and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7354 Monterey JH CI PRO 25-26 Page 40 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1391 DISCIPLINE PROCESS Policy 7.2 Discipline Process The facility administrator shall develop and implement Reviewed seven disciplinary actions for major written policies and procedures for the administration of rule violations documented on the Comeback discipline which shall include, but not be limited to: Program/Change in Status Notice. The (a) designation of personnel authorized to impose discipline consisted of a placement in the discipline for violation of rules; Comeback Program/Failure to Earn Advanced Privileges for a set amount of time. Youth are able to advance out of the Comeback Program with improved behavior. The youth’s progress toward advancement is documented on the Comeback Program Promotion Review form. A review of the discipline imposed is to take ☒ ☐ ☐ place within two hours of the sanction being imposed. Within four hours, the Supervisor is to review the sanction. If the youth requests a hearing, it will take place within eight hours. In two of the incidents reviewed, the youth requested a disciplinary hearing. Of the two hearings, only one form was filled out completely, clearly noting times and the youth’s signature on the notification of findings. In order to maintain ongoing compliance, the facility needs to ensure staff completely fill out all required information on the forms and adhere to timelines established by policy. (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 7.2 (H) (c) definition of major and minor rule violations and their ☒ ☐ ☐ Policy 7.2 (H) consequences, and due process requirements; (d) trauma-informed approaches and positive behavior ☒ ☐ ☐ Policy 7.2 (E) interventions; (e) minor rule violations may be handled informally by Policy 7.2 (B) counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy 7.2 (K) Hearings be documented and require the following: Policy 7.2 (O) Rights of Youth Charged with a ☒ ☐ ☐ (1) written notice of violation prior to a hearing; Major Rule Violation (2) accommodations provided to youth with Policy 7.2 (N) disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the ☒ ☐ ☐ Policy 7.2 (K)(2)(a) incident; (4) opportunity for the youth to be heard, present ☒ ☐ ☐ Policy 7.2 (K)(2)(a) evidence and testimony; Policy 7.2 (O)(1) (5) provision for youth to be assisted by staff in the ☒ ☐ ☐ Policy 7.2 (O)(1) hearing process; (6) provision for administrative review. ☒ ☐ ☐ Policy 7.2 (O)(1)(a) (g) violations that result in a removal from camp or The facility is not a camp and does operate a commitment program, but not a return to court, will follow ☐ ☐ ☒ commitment program. the due process provisions in subsection (e) above. 7354 Monterey JH CI PRO 25-26 Page 41 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1410 MANAGEMENT OF COMMUNICABLE Policy 8.11 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in Natividad Policy and Procedure Manual cooperation with the facility administrator and the local ☒ ☐ ☐ Policy J-253 Communicable Disease health officer, shall develop written policies and Policy J-254 COVID-19 Protocol procedures to address the identification, treatment, UC-130 Reportable Communicable Diseases control and follow-up management of communicable and Conditions diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; ☒ ☐ ☐ Policy 8.11 (B)(1) (b) Identification of relevant symptoms; ☒ ☐ ☐ Policy 8.11 (B)(2) (c) Referral for medical evaluation; ☒ ☐ ☐ Policy 8.11 (B)(3) (d) Treatment responsibilities during detention; ☒ ☐ ☐ Policy 8.11 (B)(4) (e) Coordination with public and private community- ☒ ☐ ☐ Policy 8.11 (B)(5) based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Policy 8.11 (B)(6) (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Policy 8.11 (B)(7) The policies and procedures shall be updated as necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 8.21 Requests for Health Care Services The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to Youth interviewed were aware of methods of establish a daily routine for youth to convey requests for requesting medical, dental, or behavioral emergency and non-emergency medical, dental and ☒ ☐ ☐ health services. Most youth interviewed behavioral/mental health care services. indicated behavioral health routinely came to the living units, and they could just ask to speak with them without making a formal request. A confidential medical and separate confidential behavioral health locked box were observed in the living units. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 10.1 Standard Facility Clothing Issue The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily ☒ ☐ ☐ Policy 10.1 laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 10.1 (A)(1) and (3) for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; (2) Outer garments; ☒ ☐ ☐ Policy 10.1 (A)(2) (3) New non-disposable underwear which shall Policy 10.1 (A)(5) remain with the youth throughout their stay, and; ☒ ☐ ☐ Documented on the Booking Checklist. (4) Undergarments, that are freshly laundered and ☒ ☐ ☐ Policy 10.1 (C) and (E) free of stains, including tee shirts and bras. 7354 Monterey JH CI PRO 25-26 Page 42 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Clothing is laundered at the temperature required by Policy 10.1 (A)(6) local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Suitable sized clothing would be made ☒ ☐ ☐ available to youth but not directly referenced in policy or Juvenile Hall Orientation Handbook. 1482 CLOTHING EXCHANGE Policy 10.3 Clothing Exchange The facility administrator shall develop and implement Interviews with youth confirm they are written policies and site-specific procedures for the receiving clean clothing daily. They were also cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ able to relay the exchange for other clothing work, climatic conditions, or illness necessitates more not required to be exchanged daily. The youth frequent exchange, outer garments, except for footwear, indicated they can receive clean clothing prior shall be exchanged at least once each week. Tee shirts, to the exchange if needed. bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 10.5 Control of Vermin in Youth’s PERSONAL CLOTHING Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 10.6 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 10.6 (A)(1) (b) Toothpaste; ☒ ☐ ☐ Policy 10.6 (A)(2) (c) Soap; ☒ ☐ ☐ Policy 10.6 (A)(3) (d) Comb; ☒ ☐ ☐ Policy 10.6 (A)(4) (e) Shaving implements; ☒ ☐ ☐ Policy 10.6 (A)(5) Made available to youth and referenced in (f) Deodorant; ☒ ☐ ☐ Juvenile Hall Handbook but not directly referenced in policy. (g) Lotion; ☒ ☐ ☐ Policy 10.6 (A)(6) (h) Shampoo; and, ☒ ☐ ☐ Policy 10.6 (A)(7) (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 10.6 (A)(7) 7354 Monterey JH CI PRO 25-26 Page 43 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care Policy 10.6 (B) items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments ☒ ☐ ☐ capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 10.7 Personal Hygiene There shall be written policies and site specific Interviews with youth confirm they are procedures developed and implemented by the facility receiving all required personal care items. administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 10.8 Shaving Youth shall have access to a razor daily, unless their BSCC interviewed youth who indicate they appearance must be maintained for reasons of have the opportunity to shave daily. identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Policy 10.9 Hair Care Services Hair care services shall be available in all juvenile Haircare services are provided by authorized facilities. Youth shall receive hair care services monthly. Juvenile Institution Officers. Youth utilize the Equipment shall be cleaned and disinfected after each Request Form to request a haircut. Youth haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. over the age of 18 are provided with sanitized ☒ ☐ ☐ electric hair clippers if they want to cut their own hair. Video was reviewed of a youth receiving a haircut by staff. BSCC recommended the facility utilize the same Haircut Request Slip utilized by the Monterey Youth Center for tracking purposes. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 11.1 Standard Bedding and Linen Issue Clean laundered, suitable bedding and linens, in good ☒ ☐ ☐ repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 11.1 (A)(1) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in ☒ ☐ ☐ Policy 11.1 (A)(1) (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 11.1 (A) (d) One towel; and, ☒ ☐ ☐ Policy 11.1 (A)(3) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 11.1 (A)(2) 7354 Monterey JH CI PRO 25-26 Page 44 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING LINEN EXCHANGE Policy 11.1 (A)(3),(4),(6) and (7) The facility administrator shall develop and implement Interviews with youth confirm they are site specific written policies and procedures for the exchanging linen each week. They can scheduled exchange of laundered bedding and linen ☒ ☐ ☐ receive clean linen if needed prior to the issued to each youth housed. Washable items such as exchange day. The linen exchange schedule sheets, mattress covers, pillow cases and towels shall was posted in the living units. The facility has be exchanged for clean replacement at least once each a contract with a linen supply company for the week. washing of bedding. The covering blanket shall be cleaned or laundered once ☒ ☐ ☐ Policy 11.1 (A)(9) a month. 1510 FACILITY SANITATION, SAFETY AND Policy 12.1 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Each Unit Supervisor is to develop a unit written policies and site-specific procedures for the inspection form, which is posted in the unit. As maintenance of an acceptable level of cleanliness, areas are cleaned, they will be checked off by repair and safety throughout the facility. The plan shall staff. The Duty Supervisor is to periodically provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ inspect to ensure completed. equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7354 Monterey JH CI PRO 25-26 Page 45 of 46 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 7354 Monterey JH CI PRO 25-26 Page 46 of 46 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7355 FACILITY NAME: Monterey Secure Youth Treatment Facility FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Michael Palmer-Division Director; G. Nava-Juvenile Institution Supervisor, R. Ramirez-Senior Juvenile Institution Officer, Annalisa Leal-Natividad Medical Center Nursing Director, Monica Dacapano-Natividad Medical Center Supervising Nurse, Debra Brau-Monterey Office of Education Educational Administrator/Principal, Christy Berrera, LCSW- Monterey County Behavior Health Unit Supervisor, Gretchen Beddingfield, LMFT-Monterey County Behavioral Health, Brenda Jones Hartnell College Juvenile Justice Program Coordinator, three male youth FIELD REPRESENTATIVE: Shay Molennor DATE: May 20-22, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF Policy 2.3 Annual Facility Inspections 9B BUILDING AND GROUNDS Policy 2.3 (1) On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented ☒ ☐ ☐ F F e e b b r r u u a a r r y y 2 1 , 8 2 , 0 2 2 0 4 2 5 inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Policy 2.3 (2) 1 c 0B learance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); April 29, 2025 (c) local health officer, inspection in accordance with Policy 2.3 (3) 11B Health and Safety Code Section 101045; Environmental April 13, 2023 April 25, 2024 April 22, 2025 (Requested the completed report be provided to BSCC when received.) Nutrition April 13, 2023 ☒ ☐ ☐ June 14, 2024 April 22, 2025 (Requested the completed report be provided to BSCC when received.) Medical/Mental Health April 13, 2023 April 25, 2024 April 22, 2025 (Requested the completed report be provided to BSCC when received.) 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7355 Monterey SYTF CI PRO 25-26 Page 1 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) county superintendent of schools on the adequacy of Policy 2.3 (4) 12B educational services and facilities as required in Section ☒ 1370; ☐ ☐ March 18, 2024 April 25, 2025 (e) juvenile court as required by Section 209 of the Policy 2.3 (5) 13B Welfare and Institutions Code; and, ☒ ☐ ☐ April 3, 2024 April 17, 2025 (f) the Juvenile Justice Commission as required by Policy 2.3 (6) 14B Section 229 of the Welfare and Institutions Code or ☒ Probation Commission as required by Section 240 of the ☐ ☐ April 12, 2024 Welfare and Institutions Code. April 28, 2025 1320 APPOINTMENT AND QUALIFICATIONS Policy 3.1 Appointment and Qualifications 15B Policy 3.1 (1) Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification letter A memorandum dated April 3, 2025, by Chief confirming that all elements of regulation are met. Probation Officer Jose Ramirez addressed all elements of this regulation. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 3.1 (2) Each facility shall: (1) recruit and hire employees who possess ☒ knowledge, skills and abilities appropriate to their job ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 3.1 (2) examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 3.1 (2) and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 3.1 (2) employee, and psychological examination in ☒ accordance with Section 1031 of the Government ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Policy 3.1 (2) employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ may be required by law, and their presence at the facility ☐ ☐ shall be subject to the approval and control of the facility manager. 7355 Monterey SYTF CI PRO 25-26 Page 2 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Policy 3.2 Staffing Each juvenile facility shall: The agency staff for their Juvenile Hall and (a) have an adequate number of personnel sufficient to SYTF, which are co-located on the same carry out the overall facility operation and its campus. The combined population on the first programming, to provide for safety and security of youth day of the inspection was 49. and staff, and meet established standards and regulations; • JH-36 • SYTF 13 BSCC staff reviewed the February 2025 Juvenile Hall daily schedule, which included staff substitutions, February 2025 Juvenile Hall Shift Reports which included staff substitutions, and Staff Rank List. Facility staff ☒ work a mixture of eight, 10, and 12-hour shifts. ☐ ☐ • 1 Division Director • 1 Probation Service Manager (vacant) • 3 Probation Aides • 5 Juvenile Institution Supervisors • 9 Juvenile Institutions Officers III • 38 Juvenile Institutions Officer I/II (5 non-core trained) • 2 Juvenile Institutions Officer Part- time The facility has four positions currently unfilled due to a leave status. These positions are backfilled to ensure the required services are met. (b) ensure that no required services shall be denied Policy 3.2 because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 3.2 ☒ ensure adequate supervision of all staff members; ☐ ☐ (d) have a clearly identified person on duty at all times Policy 3.2 who is responsible for operations and activities and has ☒ completed the Juvenile Corrections Officer Core Course ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Policy 3.2 ☒ unit whenever there are youth in the living unit; ☐ ☐ (f) have sufficient food service personnel relative to the Policy 3.2 number and security of living units, including staff qualified and available to: plan menus meeting nutritional Meals for the youth are prepared off-site at the requirements of youth; provide kitchen supervision; direct Monterey Youth Center by Monterey County food preparation and servings; conduct related training Probation food service staff. Meals are programs for culinary staff; and maintain necessary transported over and served by Probation ☒ records; or, a facility may serve food that meets nutritional ☐ ☐ Food Services staff. standards prepared by an outside source; • 1 Food Administrator • 1 Head Cook • 1 Senior Cook • 5 Cooks 7355 Monterey SYTF CI PRO 25-26 Page 3 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) have sufficient administrative, clerical, recreational, Policy 3.2 medical, dental, mental health, building maintenance, transportation, control room, facility security and other Clerical services are provided by the support staff for the efficient management of the facility, Secretarial Assistant, who is supported by the and to ensure that youth supervision staff shall not be Probation Aides. diverted from supervising youth; and, Maintenance is provided by Monterey Probation Facilities Maintenance and groundskeeping is provided by Monterey County Facilities. Janitorial services are provided through a contract. Natividad Medical Center provides medical services. Medical services are provided seven ☒ ☐ ☐ days a week from 6:00 a.m. to 9:30 p.m. Staff consists of a Chief Nurse Officer, a Director, a Supervisor Nurse, four nursing staff, and an on-call physician assistant. Behavioral health services are provided by Monterey County Behavioral Health five days a week from 8:30 a.m. to 7:00 p.m. Staffing consists of a Deputy Director of Behavioral Health, Unit Supervisor, Psychiatrist, Psychiatric Social Worker, Clinical Psychologist, and Social Worker III. On-call psychiatric services are provided by FastPsych as needed. (h) assign sufficient youth supervision staff to provide Policy 3.2 continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy 3.2 (A) during the hours that youth are awake, one ☒ wide-awake youth supervision staff member on ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their Policy 3.2 room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff Policy 3.2 members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy 3.2 duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Policy 3.2 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. 7355 Monterey SYTF CI PRO 25-26 Page 4 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Special Purpose Juvenile Halls The facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. ☐ ☒ awake youth supervision staff member on duty for ☐ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☒ youth supervision staff member on duty for each 30 ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☒ arrangement has been made for backup support ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☒ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The facility is not a Camp. (A) during the hours that youth are awake, one ☒ wide-awake youth supervision staff member on ☐ ☐ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☒ arrangements have been made for backup support ☐ ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7355 Monterey SYTF CI PRO 25-26 Page 5 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy 3.3 Youth Supervision Staff Orientation AND TRAINING and Training Policy 3.3 (1) Orientation (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to The memorandum as to staff training dated their duties, including: April 3, 2025, by Chief Probation Officer Jose (1) youth supervision duties; Ramirez confirmed compliance with this regulation. The agency requires new staff to complete a four-week Facility Training Program. The first week of training consists of a 40-hour facility- specific orientation, and the subsequent weeks involve hands-on learning. The training ☒ ☐ ☐ is provided by a designated Field Training Officer. Reviewed the Facility Training Guide and training records for four facility staff, which consisted of completed Initial Orientation Form, Youth Supervision Staff Orientation and Training Guidelines, and Weekly Field Performance Report. BSCC staff interviewed two new youth supervision officers who were in their third week of the training program. They provided feedback on their training and what they had learned so far in the training program. (2) scope of decisions they shall make; ☒ Policy 3.3 (2) Orientation ☐ ☐ (3) the identity of their supervisor; ☒ Policy 3.3 (3) Orientation ☐ ☐ (4) the identity of persons who are responsible to Policy 3.3 (4) Orientation ☒ them; ☐ ☐ (5) persons to contact for decisions that are beyond Policy 3.3 (5) Orientation ☒ their responsibility; and ☐ ☐ (6) ethical responsibilities. ☒ Policy 3.3 (6) Orientation ☐ ☐ (b) Prior to assuming any responsibility for the supervision Policy 3.3 (1) Training of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility-specific ☒ ☐ ☐ orientation, including: (1) individual and group supervision techniques; (2) regulations and policies relating to discipline and Policy 3.3 (2) Training rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; Policy 3.3 (3) Training (3) basic health, sanitation and safety measures; ☒ ☐ ☐ (4) suicide prevention and response to suicide Policy 3.3 (4) Training ☒ attempts ☐ ☐ (5) policies regarding use of force, de-escalation Policy 3.3 (5) Training techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Policy 3.3 (6) Training ☒ trauma and trauma-informed approaches; ☐ ☐ 7355 Monterey SYTF CI PRO 25-26 Page 6 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy 3.3 (4) Training (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ (8) routine security measures, including facility Policy 3.3 (8) Training ☒ perimeter and grounds; ☐ ☐ (9) crisis intervention and mental health referrals to Policy 3.3 (9) Training ☒ mental health services; ☐ ☐ Policy 3.3 (10) Training (10) documentation; and ☒ ☐ ☐ Policy 3.3 (11) Training (11) fire/life safety training ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each Policy 3.3 youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections The memorandum as to staff training dated ☒ Officer Core Course pursuant to Penal Code Section ☐ ☐ April 3, 2025, by Chief Probation Officer Jose 6035. Ramirez confirmed compliance with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 3.3 supervision staff shall successfully complete training pursuant to Section 830 et seq. of the Penal Code. The memorandum as to staff training dated ☒ ☐ ☐ April 3, 2025, by Chief Probation Officer Jose Ramirez confirmed compliance with this regulation. 1323 FIRE AND LIFE SAFETY Youth supervision staff receive Fire and Life Safety training through CORE. The Whenever there is a youth in a juvenile facility, there shall memorandum as to staff training dated April 3, be at least one wide awake person on duty at all times ☒ ☐ ☐ 2025, by Chief Probation Officer Jose Ramirez who meets the training standards established by the confirmed compliance with this regulation. Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Policy 3.6 Policy and Procedure Manual All facility administrators shall develop, publish, and A memorandum by former Chief Probation implement a manual of written policies and procedures Officer Todd Keating, dated June 27, 2024, that address, at a minimum, all regulations that are documented a review of the policy and applicable to the facility. Such a manual shall be made procedure manual. Updates to the manual are available to all employees, reviewed by all employees, provided electronically, and the manual is and shall be administratively reviewed at a minimum ☒ available to staff on SharePoint and in hard every two years, and updated, as necessary. Those ☐ ☐ copy. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board The Division Director was provided with on request. assistance and recommendations to enhance The manual shall include: their policies and procedures to address consistency, clarity, and best practices. (a) table of organization, including channels of Appendix VI: Staff Titles, Responsibilities, and communications and a description of job classifications; Chain of Command ☒ ☐ ☐ Policy 3.23 Communication Channels and Notification Procedure (b) responsibility of the probation department, purpose of Policy 1.4 Mission Statement programs, relationship to the juvenile court, the Juvenile Policy 1.4 Role of Juvenile Hall Justice/Delinquency Prevention Commission or Policy 1.6 Juvenile Hall Function ☒ Probation Committee, probation staff, school personnel ☐ ☐ and other agencies that are involved in juvenile facility programs; 7355 Monterey SYTF CI PRO 25-26 Page 7 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) responsibilities of all employees; Appendix VI: Staff Titles, Responsibilities, and ☒ Chain of Command ☐ ☐ (d) initial orientation and training program for employees; Policy 3.3 Youth Supervision Staff Orientation ☒ ☐ ☐ and Training (e) initial orientation, including safety and security issues Policy 3.3 Youth Supervision Staff Orientation and anti-discrimination policies, for support staff, contract and Training employees, school, mental/behavioral health and medical staff, program providers and volunteers; Reviewed initial orientation packets for volunteers, which are also utilized for medical, mental health, and collaborative partners. The packet is to be signed by the person receiving ☒ the orientation and by the facility designee. In ☐ ☐ the documents reviewed, the facility's signature was missing. BSCC discussed with the administration the contents of the orientation packet to ensure all required elements are addressed and recommended that a facility staff member review and sign to ensure appropriate onboarding. (f) maintenance of record-keeping, statistics and Policy 4.3 Population Accounting communication system to ensure: Policy 4.4 Record Keeping and Statistics (1) efficient operation of the juvenile facility; ☒ ☐ The Tyler Case Management System was ☐ implemented in February 2024. In addition, the facility uses handwritten forms and logs to track programming, activities, and operations. Policy 4.3 (2) legal and proper care of youth; ☒ ☐ ☐ Policy 4.4 Policy 4.3 (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 4.4 (4) supply of information to the juvenile court and Policy 4.3 ☒ those authorized by the court or by the law; and, ☐ ☐ Policy 4.4 (5) release of information regarding youth. ☒ Policy 13.8 Release of Youth’s Information ☐ ☐ Policy 3.22 On-Duty and Off-Duty Conduct of (g) ethical responsibilities; ☒ ☐ ☐ Employees (h) trauma-informed approaches; ☒ Policy 1.5 The Role of Juvenile Hall ☐ ☐ (i) culturally responsive approaches; ☒ Policy 1.5 The Role of Juvenile Hall ☐ ☐ (j) gender responsive approaches; ☒ Policy 1.5 The Role of Juvenile Hall ☐ ☐ (k) a non-discrimination provision that provides that all Policy 1.2 Non-Discrimination Statement youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 5.8 Use of Force Policy chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; 7355 Monterey SYTF CI PRO 25-26 Page 8 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (m) establishment of procedures for collection of Medi- Policy 5.1 (S) Medi-Cal Eligibility Cal eligibility information and enrollment of eligible youth; ☒ Determination ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Policy 3.285 PREA sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 3.7 Fire Safety Plan Policy 3.7 (1) The facility administrator shall consult with the local fire Monterey County Probation Evacuation and department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ Emergency Action Plan which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 3.7 Monthly Fire and Life Safety with two-year retention of the inspection record; Inspection Reviewed monthly fire and life safety inspections from January 2024 through March 2025. These inspections are recorded on the ☒ ☐ ☐ Monthly Safety/Security Inspection form. Reviewed the completed Daily Perimeter and Safety Checklists forms conducted in January 2025. The documentation review of these inspections affirmed compliance with this regulation. (c) fire prevention inspections as required by Health and Policy 3.7 (3) Safety Code Section 13146.1(a) and (b); ☒ The facility’s fire inspection was completed on ☐ ☐ April 29, 2025, by the Salinas Fire Department. (d) an evacuation plan; Policy 3.7 (5) ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Policy 3.7 Reviewed Emergency Drill Logs and ☒ ☐ ☐ Earthquake/Fire Drill Reports from 2023 through April 2025. The facility conducts a fire or earthquake drill multiple times every month. (f) a written plan for the emergency housing of youth in Policy 3.7 the case of fire; and, Policy 3.10 Facility Evacuation Policy 3.11 Emergency Housing of Youth ☒ In the event the Monterey Youth Center is ☐ ☐ unable to house youth, the San Benito County Juvenile Hall will be utilized for housing pursuant to the established memorandum of understanding. (g) development of a fire suppression pre-plan in Policy 3.7 cooperation with the local fire department. ☒ ☐ ☐ The Fire Suppression pre-plan is done in cooperation with the Salinas Fire Department. 7355 Monterey SYTF CI PRO 25-26 Page 9 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1326 SECURITY REVIEW Policy 3.8 Security Review Each facility administrator shall develop policies and A memorandum dated February 1, 2025, by procedures to annually review, evaluate, and document Michael Palmer, Probation Services Manager, security of the facility. The review and evaluation shall include internal and external security, including, but not ☒ addressed internal and external security ☐ ☐ improvements, major repairs, facility staffing, limited to, key control, equipment, and staff training. key and radio control, equipment, training, search practices, and goals for the coming year. In addition, reviewed the February 8, 2024, annual security review. 1327 EMERGENCY PROCEDURES Policy 3.9 Emergency Procedures 0B Policy 3.12 Escapes from Custody The facility administrator shall develop facility-specific policies and procedures for emergencies that shall ☒ ☐ ☐ include, but not be limited to: (a) escape, disturbances, and the taking of hostages; Policy 3.13 Critical Incident Response and (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ Protocol (c) fire and natural disasters; ☒ Policy 3. Fire Safety Plan ☐ ☐ Policy 3.7 Monthly Fire and Life Safety (d) periodic testing of emergency equipment; ☒ ☐ ☐ Inspection Policy 3.10 Facility Evacuation (e) emergency evacuation of the facility; and ☒ Monterey County Probation Evacuation and ☐ ☐ Emergency Action Plan Policy 3.9 Youth Supervision Staff are required to review (f) a program to provide all youth supervision staff with ☒ emergency procedures as part of the annual an annual review of emergency procedures. ☐ ☐ policy review required by the facility. Staff were required to provide a signed acknowledgement of the form by January 30, 2025. 1328 SAFETY CHECKS Policy 14.4 Unit Safety Checks/Room Checks 1B The facility administrator shall develop and implement Reviewed documentation from specified policy and procedures that provide for direct visual dates, September 2024 through March 2025. observation of youth at a minimum of every 15 minutes, The facility uses handwritten logs to document at random or varied intervals during hours when youth safety checks. Staff utilize the log to document are asleep or when youth are in their rooms, confined in when the youth are in their rooms and when in holding cells or confined to their bed in a dormitory. plain view. During each shift, the supervisor Supervision is not replaced, but may be supplemented will randomly check the logs and, at the end of by, an audio/visual electronic surveillance system the shift, will sign off on the logs. Once a designed to detect overt, aggressive or assaultive month, a supervisor will randomly review a behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the ☒ shift during awake and sleeping hours and ☐ ☐ cross-reference with video review to verify check is completed. checks are completed as written and staff are viewing the youth while in their rooms. The audits are documented utilizing the Duty Supervisor Monthly Review form. The facility has entered into a contract with Guardian RFID to do electronic safety checks, program, exercise and recreation logs, and time in room tracking. The installation of equipment and staff training is set to commence within the next few months. 7355 Monterey SYTF CI PRO 25-26 Page 10 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN Policy 3.15 Suicide Prevention Plan 2B The facility administrator, in collaboration with the No youth were placed on Suicide Watch this healthcare and behavioral/mental health administrators, inspection cycle. Youth who are identified at shall plan and implement written policies and risk for suicide would be placed on Social procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ Emotional Watch (SEW until cleared by mental The plan shall consider the needs of youth experiencing health. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Policy 3.15 (1) and (2) 1322, Youth Supervision Staff Orientation, and Training and the Juvenile Corrections Officer Core Course. The memorandum as to staff training dated April 3, 2025, by Chief Probation Officer Jose Ramirez confirmed compliance with this regulation. ☒ The facility policy indicates that youth ☐ ☐ supervision staff receive a yearly two-hour suicide prevention training update, but facility administration indicated this training is not required. Recommended that the facility address this discrepancy or partner with Monterey Behavioral Health to provide this refresher training. (b) Screening, Identification Assessment and Policy 3.15 (3) Precautionary Protocols (1) All youth shall be screened for risk of suicide at ☒ Each youth will be screened at intake, and ☐ ☐ intake and as needed during detention. the MAYSI-2 will be completed prior to housing. (2) All youth supervision staff who perform intake Policy 3.15 (3)(a) processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Policy 3.15 (3)(a) intake screening process to be at risk of suicide shall ☒ be referred to behavioral/mental health staff for a ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to Policy 3.15 (3)(e) ensure the youth’s safety pending the behavioral/mental health assessment. Pending assessment, the youth will be placed on Social Emotional Watch (SEW) status. Youth will be given two suicide blankets. After ☒ assessment, if the youth is continued on SEW, ☐ ☐ they will continue to keep the two suicide blankets until removed from watch. Discussed with administration and behavioral health staff considering lesser restrictive alternatives while on SEW, which could include standard-issued linen and blankets based upon acuity. (c) Referral process to behavioral/mental health staff for Policy 3.15 (3)(d) ☒ assessment and/or services. ☐ ☐ 7355 Monterey SYTF CI PRO 25-26 Page 11 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Procedures for monitoring of youth identified at risk Policy 3.15 (4) for suicide. A Social Emotional Watch form will be completed, identifying housing, clothing, showering, programming, eating utensils, and ☒ ☐ ☐ room safety checks. Upon release from the facility, the parents/guardians will be notified of the youth’s placement in SEW, as they are required to sign acknowledgment of notice on the Departure Checklist. (e) Safety Interventions Policy 3.15 (4) (1) Procedures to address intervention protocols for youth identified at risk for suicide which may ☒ Levels of supervision include youth safety ☐ ☐ include, but are not limited to: checks before each five-minute mark and one- (A) Housing consideration on-one direct supervision. (B) Treatment strategies including trauma- Policy 3.15 (4)(c) ☒ informed approaches ☐ ☐ (2) Procedures to instruct youth supervision staff how Policy 3.15 (7)(a-f) to respond to youth who exhibit suicidal behaviors. ☒ Levels of supervision include youth safety ☐ ☐ checks before each five-minute mark and one- on-one direct supervision. (f) Communication Policy 3.15 (3)(b) and (c) (1) The intake process shall include communication with the arresting officer and family guardians Youth in the SYTF are initially booked into regarding the youth’s past or present suicidal Juvenile Hall prior to adjudication, resulting in ideations, behaviors or attempts. a SYTF commitment. The booking officer will ☒ communicate with law enforcement and ☐ ☐ document on the Detention Assessment for Suicidal Ideation Form. The booking officer will also obtain information from the youth’s parents/guardians and document any disclosures in this same form. (2) Procedures for clear and current information sharing about youth at risk for suicide with youth ☒ supervision, healthcare, and behavioral/mental ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy 3.15 (11) Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ Policy 3.15 (11)(a) ☐ ☐ (3) Process for a debriefing event with affected youth. ☒ Policy 3.15 (11)(c) ☐ ☐ (h) Documentation Policy 3.15 (10) (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Policy 3.15 (6)(a) and (b) opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ youth or security of the facility. Any deprivation of ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7355 Monterey SYTF CI PRO 25-26 Page 12 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1340 REPORTING OF LEGAL ACTIONS Policy 4.1 Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ The facility reported that they had no legal action for which they were required to provide of confinement, filed against persons or legal entities notification. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 4.2 Death and Serious Illness or Injury OF A YOUTH WHILE DETAINED of a Youth While Detained (1) Death of a Youth. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Policy 4.2 (F) Operation Review facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 4.2 (E)(5) Notifications the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 4.2 (E)(6) Notifications from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 4.2 (H) Serious Injury or Illness of a (a) The facility administrator, in cooperation with the Youth health administrator, shall develop written policies and procedures for the notification to necessary Parents are notified of all serious injuries and ☒ parties, which may include the Juvenile Court, the ☐ ☐ transport to the hospital. If a youth is admitted parent, guardian or person standing in loco parentis to the hospital, the attorney of record and the and the youth’s attorney of record in the case of a judge will be notified by email. serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 4.3 Population Accounting 8B Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 7355 Monterey SYTF CI PRO 25-26 Page 13 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 4.5 Juvenile Facility Capacity Policy 4.6 Overcrowding Report When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than The SYTF rated capacity increased to 20 this fifteen (15) calendar days in a month, the facility inspection cycle from 10, and the Juvenile Hall administrator shall provide a crowding report to the ☒ decreased to 60. The SYTF facility has not Board in a format provided by the Board. ☐ ☐ exceeded the rated capacity of 20 during this inspection cycle. At the time of the inspection, the youth population for the SYTF was 13. 1350 ADMITTANCE PROCEDURES Policy 5.1 Admittance Procedures The facility administrator shall develop and implement SYTF youth are initially booked into Juvenile written policies and procedures for admittance of youth Hall and remain throughout their commitment that emphasize respectful and humane engagement as the SYTF is a part of the same facility with youth, and reflect that the admission process may complex. Reviewed eight youth admissions be traumatic to youth who may have already and corresponding documentation. The experienced trauma. Policies shall be trauma-informed, booking packet consists of Detention Risk culturally relevant, and responsive to the language and Assessment Instrument, initial health literacy needs of youth. In addition to the requirements screening, mental health screening, personal of Sections 1324 and 1430 of these regulations: property inventory, visitation form, booking checklist sheet, Juvenile Hall rules and ☒ guidelines, No Gang Policy, Confidential ☐ ☐ School Intake Referral Form, Wellington Smith School Registration, Student Housing Questionnaire, Orientation and Juvenile Orientation Notice of Understanding, Initial Custody Classification Assessment and classification form, Transgender Preference Form, Intake Med-Cal Eligibility Screening Questions, PREA Orientation, CSE-IT Prescreening Tool, Admission Pre- Assessment, and Victim Vulnerability Assessment. The documentation reviewed confirmed compliance with this regulation. (a) the admittance process shall include: Policy 5.1 (T)(1) Youth Rights Upon (1) Access to two free phone calls within one hour of Admittance admittance in accordance with the provisions of Welfare and Institution Code Section 627; ☒ Monterey County Juvenile Hall Detention ☐ ☐ Report documents the phone calls to the youth's parent, guardian, attorney, and employer. Policy 5.1 (T)(2) (2) Offer of a shower; ☒ ☐ ☐ Documented on the Booking Checklist. (3) Documented secure storage of personal Policy 5.1 (T)(3) ☒ belongings; ☐ ☐ Policy 5.1 (T)(2) (4) Offer of food upon arrival; ☒ ☐ ☐ Documented on the Booking Checklist. (5) Screening for physical and behavioral health and Policy 5.1 (T)(5) safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Policy 5.1 (T)(4) disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; 7355 Monterey SYTF CI PRO 25-26 Page 14 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (7) Contact with Regional Center for the Policy 5.1 (T)(6) Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ Policy 5.1 (T)(7) ☐ ☐ (b) juvenile hall administrators shall establish written Policy 5.1 (A) Detention Policy criteria for detention that considers the least restrictive ☒ environment. ☐ ☐ The Detention Risk Assessment Instrument (DRAI) screens youth to determine detention. (c) juvenile camps and post-dispositional programs in Policy 5.1 (P) Committed Youth juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform ☒ ☐ The facility is not a camp and does not offer a them of program guidelines and provide written ☐ post-dispositional program. screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Policy 5.1 (P) Committed Youth that advise any committed youth of the estimated length of his/her stay. ☒ Facility staff will provide youth with a Juvenile ☐ ☐ Hall Commitment/Release Form, which indicates the expected release date. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 5.2 Screening for the Risk of Sexual ABUSE Abuse The facility administrator shall develop and implement Reviewed 10 Victim Vulnerability written policies and procedures to reduce the risk of ☒ ☐ ☐ Assessments and CSE-IT Prescreening Tools, sexual abuse by or upon youth. The policy shall require which assess for risk of sexual abuse. The facility staff to assess each youth within 72 hours of youth are screened upon admission by facility admission based on the following information: staff. (a) Prior sexual victimization or abusiveness; (b) Gender nonconforming appearance or manner; or Policy 5.2 identification as lesbian, gay or bisexual, transgender, ☒ queer or intersex, and whether the youth may, therefore, ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ Policy 5.2 ☐ ☐ (d) Age; ☒ Policy 5.2 ☐ ☐ (e) Level of emotional and cognitive development; ☒ Policy 5.2 ☐ ☐ (f) Physical size and stature; ☒ Policy 5.2 ☐ ☐ (g) Mental illness or mental disabilities; ☒ Policy 5.2 ☐ ☐ (h) Intellectual or developmental disabilities; ☒ Policy 5.2 ☐ ☐ (i) Physical disabilities; ☒ Policy 5.2 ☐ ☐ (j) The youth’s perception of vulnerability; and, ☒ Policy 5.2 ☐ ☐ (k) Any other specific information about the individual Policy 5.2 youth that may indicate heightened needs for ☒ supervision, additional safety precautions, or separation ☐ ☐ from certain other youth. 7355 Monterey SYTF CI PRO 25-26 Page 15 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Staff shall ascertain this information through Policy 5.2 conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ during classification assessments; and by reviewing ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 5.2 controls on the dissemination of information within the Policy 13.8 Release of Youth’s Information facility relative to responses received pursuant to this ☒ assessment in order to ensure that sensitive information ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 5.3 (A) Release Procedures The facility administrator shall develop and implement Reviewed 10 release packets which confirmed written policies and procedures for release of youth from compliance with the requirements of this custody which provide for: ☒ regulation. The documentation reviewed ☐ ☐ consisted of Release Resource Packets, Custody Status Court Order, Personal Property Inventory, Departure Checklist and Release Form. Policy 5.3 (A)(9) (a) verification of identity/release papers; ☒ The Custody Status provided by the Court ☐ ☐ authorizes release. Youth released at Intake are issued a Promise to Appear. Policy 5.3 (I) Release of Property (b) return of personal clothing and valuables; ☒ ☐ ☐ The youth will sign the second page of the Personal Property Inventory upon release. Policy 5.3 (E) Duties at Release (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Parents/guardians sign the Juvenile Detention report upon release of the youth. (d) notification to the facility health care provider in Policy 5.3 (E) accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; and, Medical staff interviewed articulated probation staff consistently provide release notification. Probation staff will either call or radio medical staff so they can prepare a discharge packet ☒ for the youth. They also receive a Tentative ☐ ☐ Release List so they are able to prepare for planned releases. In addition, they are engaging in an Enhanced Case Management program to ensure youth continue to receive necessary services within the community upon release. Policy 5.3 (E) Education staff interviewed informed probation (e) notification of school staff; ☒ staff will notify of releases. The school staff ☐ ☐ receive email exit notices so they can ensure coordination with the youth’s school in the community. 7355 Monterey SYTF CI PRO 25-26 Page 16 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy 5.3 (E) Behavioral Health staff interviewed articulated probation staff consistently provide release (f) notification of facility mental health personnel. ☒ ☐ ☐ notification via email. The Daily Court List is also provided so they can track releases to ensure follow-up services for youth being released. The facility administrator shall develop and implement Policy 5.3 (E) policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry The youth and parent/guardians are provided services including, but not limited to, medical and with a Release Resource Packet which ☒ behavioral health, education, probation supervision and ☐ ☐ contains information about community community-based services. services, contact information for Probation and collaborative providers, future court dates and reporting instructions. The facility administrator shall develop and implement Policy 5.3 (J) Temporary Release from written policies and procedures for the furlough of youth Custody ☒ from custody. ☐ ☐ Furloughs require a Court order. 1352 CLASSIFICATION Policy 5.4 Classification The facility administrator shall develop and implement Reviewed 10 Initial Custody Classification written policies and procedures on classification of youth ☒ ☐ ☐ Assessments. Youth are classified upon entry for the purpose of determining housing placement in the into the facility and reclassifications occur facility. twice a month. Such procedures shall: (a) provide for the safety of the youth, other youth, facility Policy 5.4 (A) staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 5.4 (A)(12) ☒ the facility; ☐ ☐ (c) provide that a youth shall be classified upon Policy 5.4 (C) admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 5.4 (D) provisions that consider the level of supervision and the youth's behavior while in custody; and, Periodic classification reviews are conducted ☒ twice a month by the Duty Supervisor. ☐ ☐ Reviewed five months of excel spreadsheets which track re-classifications and comments. 7355 Monterey SYTF CI PRO 25-26 Page 17 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) provide that facility staff shall not separate youth from Policy 5.4 (F)(9) Security Classifications the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, ☒ gender identity, gender expression, mental or physical ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 5.4b (13) Transgender and Intersex transgender, questioning or intersex identification or Youth ☒ status as an indicator of likelihood of being sexually ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 5.4b Transgender and Intersex Youth 3B The facility administrator shall develop written policies The facility utilizes the Transgender Youth and procedures ensuring respectful and equitable Search Preference form. No completed treatment of transgender and intersex youth. documentation was available to review per The policies shall provide that: facility administration, as no youth identifying as transgender or intersex were admitted to ☒ the facility this inspection cycle. Per facility ☐ ☐ policy, the form is to be completed at the time of booking with the information from the youth. This discrepancy in practice versus policy was attributed to the migration to the E-booking platform, which omitted requiring this form unless necessary. The facility administration indicated they were going to address this inconsistency. (a) Facility staff shall respect every youth’s gender Policy 5.4b (1) identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ gang or slang names or names that otherwise ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 5.4b (2) and (3) themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 5.4b (4), (6), and (7) best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 5.4b (8) and intersex youth have access to medical and ☒ behavioral health providers qualified to provide care and ☐ ☐ treatment to transgender and intersex youth. 7355 Monterey SYTF CI PRO 25-26 Page 18 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Consistent with the facility’s reasonable and Policy 5.4b (9) necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ and privacy of transgender and intersex youth when the ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 5.4b (10) youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 5.5 Orientation of Youth Policy 5.5 (A) The facility administrator shall develop and implement Policy 5.5 (B) written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal The SYTF is oriented to the facility complex information shall be provided and supplemented with upon initial booking into Juvenile Hall. video orientation if feasible. Provision shall be made to Reviewed the Juvenile Hall Orientation provide accessible orientation information to all detained Handbook and 10 Monterey Juvenile Hall youth including those with disabilities, limited literacy, or Orientation acknowledgement forms, which English language learners. are signed with initials by the youth and staff. Orientation shall include information that addresses: ☒ In addition, staff verbally review the Juvenile ☐ ☐ Hall Orientation Handbook with the youth prior to placement in the housing unit to cover areas not indicated on the form. A PowerPoint is available for youth who require visual aids. Upon commitment to the SYTF, the youth are oriented to the SYTF program. The orientation consists of the Orientation Phase and Credit Matrix of the SYTF Downward Adjustment Credit Program. Additionally, the youth receive the SYTF Handbook. (a) facility rules including contraband and searches and Policy 5.5 (B)(1) ☒ disciplinary procedures; ☐ ☐ SYTF Handbook Page 15-19 (b) facility’s system of positive behavior interventions Policy 5.5 (B)(2) and supports, including behavior expectations, SYTF Handbook Page 5 incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s Policy 5.5 (B)(3) policy prohibiting sexual abuse and sexual harassment SYTF Handbook Page 17, 29-30 ☒ and how to report incidents or suspicions of sexual ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Policy 5.5 (B)(4) ☒ ☐ ☐ SYTF Handbook Page 2 (e) the existence of the grievance procedure, the steps Policy 5.5 (B)(5) that must be taken to use it, the youth’s right to be free SYTF Handbook Page 21 ☒ of retaliation for reporting a grievance, and the name of ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Policy 5.5 (B)(6) ☒ process; ☐ ☐ SYTF Handbook Page 29 (g) access to routine and emergency health and mental Policy 5.5 (B)(7) ☒ health care; ☐ ☐ SYTF Handbook Page 27-28 7355 Monterey SYTF CI PRO 25-26 Page 19 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy 5.5 (B)(8) (h) access to education, religious services, and ☒ SYTF Handbook Page 7, 12 recreational activities; ☐ ☐ 26 Policy 5.5 (B)(9) (i) housing assignments; ☒ ☐ ☐ Juvenile Handbook Page 3 (j) opportunity for personal hygiene and daily showers Policy 5.5 (B)(10) ☒ including the availability of personal care items ☐ ☐ SYTF Handbook Page 17 (k) rules and access to correspondence, Policy 5.5 (B)(11) visits and telephone use; ☒ SYTF Handbook Page 10, 11 ☐ ☐ Juvenile Handbook Page 25-27 (l) availability of reading materials, programming, and Policy 5.5 (B)(12) ☒ other activities; ☐ ☐ SYTF Handbook Page 7 (m) facility policies on the use of force, use of restraints, Policy 5.5 (B)(13) ☒ chemical agents and room confinement; ☐ ☐ SYTF Handbook Page 14 Policy 5.5 (B)(14) (n) immigration legal services; ☒ ☐ ☐ SYTF Handbook Page 29 Policy 5.5 (B)(15) (o) emergencies including evacuation procedures; ☒ ☐ ☐ SYTF Handbook Page 15 (p) non-discrimination policy and the right to be free from Policy 5.5 (B)(16) physical, verbal or sexual abuse and harassment by ☒ SYTF Handbook Page 2 ☐ ☐ other youth and staff; (q) availability of services and programs in a language Policy 5.5 (B)(17) ☒ other than English if appropriate; ☐ ☐ SYTF Hall Handbook Page 3 (r) the process for requesting different housing, Policy 5.5 (B)(18) ☒ education, programming and work assignments; ☐ ☐ Juvenile Handbook Page 3 (s) a process for which parents/guardians receive Policy 5.5 (B)(19) information regarding the youth’s stay in the facility that Juvenile Hall Handbook Page 24-26 at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Policy 5.5 (B)(20) ☒ 15 Minimum Standards for Juvenile Facilities. ☐ ☐ Juvenile Hall Handbook Page 3 1354 SEPARATION Policy 5.5a Separation The facility administrator shall develop and implement Reviewed 10 Voluntary Time In Room/Remain written policies and procedures that address: in Unit forms, which are utilized when youth want to remain in their assigned room instead of participating in unit activities. The youth are ☒ ☐ ☐ required to sign the form at the start and end of the room time. Staff are required to document the safety check on the form and the counseling action. No youth were placed on medical, mental health, or protective custody separation this inspection cycle. (a) separation of youth for reasons that include, but are Policy 5.5a (A)(1) not be limited to, medical and mental health conditions, ☒ assaultive behavior, disciplinary consequences and ☐ ☐ protective custody. (b) consideration of positive youth development and Policy 5.5a (A)(3) ☒ trauma-informed care. ☐ ☐ (c) separated youth shall not be denied normal privileges Policy 5.5a (A)(2) available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. 7355 Monterey SYTF CI PRO 25-26 Page 20 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) when the objective of the separation is discipline, Policy 5.5a (C) and (F) Title 15 Section 1390 shall apply. Policy 7.3 ABC Program- Behavior Management Policy and Procedure Youth may be placed on the Comeback ☒ ☐ ☐ Program for a Major Disciplinary Rule Violation, where the objective of the separation is for discipline pursuant to Section 1390. This is part of the facility’s ABC Behavior Modification Program. (e) when separation results in room confinement, the Policy 5.5a (C) separation shall occur in accordance with Welfare and ☒ Institutions Code Section 208.3 and Section 1354.5 of ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Policy 5.5a (G) separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT Policy 5.5b Room Confinement 4B (a) The facility administrator shall develop and The SYTF had no incidents of room implement written policies and procedures addressing confinement this inspection cycle. Facility the confinement of youth in their room that are consistent administration indicated that the youth in the with Welfare and Institutions Code Section 208.3. The SYTF typically run a good program and have placement of a youth in room confinement shall be minimal incidents. Compliance was based on accomplished in accordance with the following a review of policy and procedures and guidelines: interviews with youth, facility staff, and ☒ collaborative partners. ☐ ☐ If a youth were to be placed in room confinement, the incident would be documented with the Involuntary Remain in Room Form and an incident report. Staff are to document the youth’s behavior every hour and assess the youth to determine their ability to safely return to programming (1) Room confinement shall not be used before other, Policy 5.5b (3)(a) less restrictive, options have been attempted and ☒ exhausted, unless attempting those options poses a ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 5.5b (3)(b) purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy 5.5b (3)(c) that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Policy 5.5b (7) confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one . or more of the following: ☒ If a youth were to be held in room ☐ ☐ confinement longer than four hours, staff are to use the Room Confinement Extension Form and complete a supplemental incident report. (1) Return the youth to general population. ☒ Policy 5.5b (4)(a) ☐ ☐ 7355 Monterey SYTF CI PRO 25-26 Page 21 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Consult with mental health or medical staff. ☒ Policy 5.5b (7)(f) ☐ ☐ (3) Develop an individualized plan that includes the Policy 5.5b (7)(c) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 5.5b (7)(b) four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 5.5b (7)(c) the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 5.5b (7)(a) facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 5.5b (2)(a) single-person rooms or cells for the housing of youth ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Policy 5.5b (2)(b) ☒ court holding facilities or adult facilities. ☐ ☐ (7) Nothing in this section shall be construed to Policy 5.5b (8) conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 5.5b (2)(c) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 5.5b (2)(d) placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 5.6 Institutional Assessment and Case Plan The facility administrator shall develop and implement written policies and procedures for assessment and ☒ ☐ ☐ case planning. 7355 Monterey SYTF CI PRO 25-26 Page 22 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Assessment: Policy 5.6 (B) The assessment is based on information collected during the admission process with periodic review, which The facility utilizes the Youth Assessment and includes the youth's risk factors, needs and strengths Screening Instrument (YASI) to determine a including, but not limited to, identification of substance youth’s criminogenic risk, needs, and abuse history, educational, vocational, counseling, strengths. This assessment is utilized to behavioral health, consideration of known history of develop a Secure Track Individual Treatment trauma, and family strengths and needs. ☒ ☐ Plan within 30 entry into the program. Each ☐ youth is assigned an Interdisciplinary Team (IDT) for support. Every three months, the youth will meet with their IDT to review progress. A six-month progress report will be submitted to the court for review. Prior to release, a re-entry case plan will be developed for transition into the community. (b) Institutional Case Plan: Policy 5.6 (A) (1) A case plan shall be developed for each youth ☒ held for at least 30 days or more and created within ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Policy 5.6 (B)(1)(a) limited to, written documentation that provides: ☒ (A) objectives and time frame for the resolution of ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy 5.6 (B)(1)(b) a description of program resources needed and ☒ individuals responsible for assuring that the plan ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting Policy 5.6 (C)(1) the objectives, including periodic review and discussion of the plan with the youth; ☒ Periodic reviews are documented on the ☐ ☐ Caseload-Monthly Progress Summary and Secure Treatment Review Hearings. (4) a transition plan, the contents of which shall be Policy 5.6 (C)(2) subject to existing resources, shall be developed for ☒ post dispositional youth in accordance with Section ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the Policy 5.6 (C)(3) plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy 5.7 Counseling and Casework Services The facility administrator shall develop and implement written policies and procedures ensuring the availability Youth can utilize the SYTF Youth Request to of appropriate counseling and casework services for all See form to request assistance and contact in youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns ☒ line with the requirements of this regulation. In ☐ ☐ addition, facility staff meet face to face with that may arise; SYTF youth each month and complete a Caseload-Monthly Progress Summary. This information is utilized by the youth’s IDT as part of the youth’s Individual Rehabilitation Plan. (b) youth will receive assistance in requesting contact Policy 5.7 (A)(3) with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, 7355 Monterey SYTF CI PRO 25-26 Page 23 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) youth will be provided access to available resources Policy 5.7 (A)(4) ☒ to meet the youth’s needs. ☐ ☐ 1357 USE OF FORCE Policy 5.8 Use of Force . The facility administrator, in cooperation with the Reviewed two Use of Force incidents that responsible physician, shall develop and implement involved fighting. Use of Force incident written policies and procedures for the use of force, packets reviewed included UOF Checklist, which may include chemical agents. Force shall never ☒ incident report, UOF Incident Report, Medical be applied as punishment, discipline, retaliation or ☐ ☐ Clearance Following Injury/Incident, photos, treatment. and Use of Force Report form. BSCC staff (a) At a minimum, each facility shall develop policies and interviewed facility staff, collaborative procedures which: partners, and youth regarding to use of force actions and responses. (1) restricts the use of force to that which is deemed Policy 5.8 (A) Use of Force reasonable and necessary, as defined in Section 1302 ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including Policy 5.8 (F) Control and Compliance Holds both physical and non-physical options and define Policy 5.8 (G) Other Hand-to-Hand Physical when those force options are appropriate. ☒ Force Methods ☐ ☐ Policy 5.8 (H) Security Restraints Policy 5.8 (L) Chemical Agents (3) describe force options or techniques that are Policy 5.8 (E) (9)(a) and (12) General expressly prohibited by the facility. Provisions Policy 5.8 (H)(4) and (5) Security Restraints Policy 5.8 (G)(3) Other Hand-to-Force Physical Methods ☒ Policy 5.8 (L)(12) Chemical Restraints ☐ ☐ Types of force options prohibited by the facility include hogtying, carotid holds, and unapproved personal devices, weapons, or equipment. (4) describe the requirements of staff to report any Policy 5.8 (M)(8) Use of Force Reports and inappropriate use of force, and to take affirmative ☒ Notifications ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy 5.8 (M) Use of Force Reports and includes time period and procedure for documenting Notifications and reporting the use of force, including reporting Policy 5.8 (N) Documentation, Preliminary requirements of management and line staff and Reviews and Debriefing procedures for reviewing and tracking use of force incidents by supervisory and or management staff, Use of Force incident packets include a which include procedures for debriefing a particular checklist completed by a Juvenile Institutions incident with staff and/or youth for the purposes of Supervisor and Clerical staff to ensure all ☒ training as well as mitigating the effects of trauma that ☐ ☐ required documentation is completed. The may have been experienced by staff and /or the youth reports reviewed articulated the reporting involved. officer their attempts at de-escalation, the method of force used, and the reasoning for the use of mechanical restraints. In addition, the documentation reviewed confirms the debriefing of youth and staff as required by this regulation. 7355 Monterey SYTF CI PRO 25-26 Page 24 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) Include an administrative review and a system for Policy 5.8 (N) Documentation, Preliminary investigating unreasonable use of force. Reviews and Debriefing ☒ All UOF incidents are reviewed by the Juvenile ☐ ☐ Institutions Supervisor, Probation Services Manager, Division Director, and sent to the office of the Chief Probation Officer. (7) define the role, notification, and follow-up Policy 5.8 (M)(10) and (11) Use of Force procedures required after use of force incidents for Reports and Notifications medical, mental health staff and parents or legal guardians. BSCC staff confirmed through an interview and documentation that medical staff are ☒ immediately notified by radio or telephone, ☐ ☐ and youth are seen for clearance. When on duty, mental health is notified by radio or a telephone call. If not on duty, a mental health referral will be submitted. The documentation reviewed confirms that the youth’s parent or guardians are notified of UOF incidents. (8) describe the limitations of use of force on pregnant Policy 5.8 (I) Pregnant Youth youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 5.8 (L)(2) and (2)(a) Chemical Agents option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize ☒ chemical agents in the facility and the type, size and ☐ ☐ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Policy 5.8 (L)(2)(b) Chemical Agents there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts Staff consistently document the reason ☒ have been unsuccessful or are not reasonably ☐ ☐ leading to the use of force, efforts to de- possible. escalate, and follow-up procedures after the use of chemical agents. (3) outline the facility’s approved methods and Policy 5.8 (L)(6)(7) and (8) Chemical Agents timelines for decontamination from chemical agents. This shall include that youth who have been exposed Staff consistently document ensuring youth ☒ to chemical agents shall not be left unattended until ☐ ☐ are not left alone, prompt decontamination that youth is fully decontaminated or is no longer procedures, and when the youth report they suffering the effects of the chemical agent. are no longer suffering from the effects. (4) define the role, notification, and follow-up Policy 5.8 (L) Chemical Agents procedures required after use of force incidents Policy 5.8 (M)(10) and (11) Use of Force involving chemical agents for medical, mental health Reports and Notifications staff and parents or legal guardians. ☒ BSCC staff confirmed through an interview ☐ ☐ and documentation that medical and mental health staff are notified. The documentation reviewed confirms the youth’s parents or guardians are notified as required by regulation. (5) provide for the documentation of each incident of Policy 5.8 (L)(17) Chemical Agents use of chemical agents, including the reasons for Policy 5.8 (N) Documentation, Preliminary which it was used, efforts to de-escalate prior to use, Reviews and Debriefing youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7355 Monterey SYTF CI PRO 25-26 Page 25 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Facilities shall develop policies and procedure which Policy 5.8 (D) Use of Force-Training require that agencies provide initial and regular training Policy 5.8 (D)(1)(a) Training in use of force and chemical agents when appropriate ☒ that address: ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 5.8 (D)(1)(a) Training ☒ application. ☐ ☐ (3) signs or symptoms that should result in immediate Policy 5.8 (D)(1)(a) Training ☒ referral to medical or behavioral health. ☐ ☐ (4) instruction on the Constitutional Limitations of Use Policy 5.8 (D)(1)(a) Training ☒ of Force. ☐ ☐ (5) physical training force options that may require Policy 5.8 (D)(1)(a) Training ☒ the use of perishable skills. ☐ ☐ (6) timelines the facility uses to define regular Policy 5.8 (D)(1)(a) Training ☒ training. ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Policy 5.9 Physical Restraints The facility administrator, in cooperation with the There were no uses of physical restraint during responsible physician and mental health director, shall develop and implement written policies and procedures ☒ ☐ ☐ this inspection cycle. The facility’s policy and procedure align with regulations. for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth who Policy 5.9 (A)(2) present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 5.9 (A)(2), (9) and (10) discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of ☒ hands and feet together behind the back (hogtying) is ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 5.9 (A)(11) handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the ☒ facility. Movement within the facility shall be governed by ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 5.9 (A)(6) of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ physician. Reasons for continued retention in restraints ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 5.9 (C)(1) Use of Restraints retention shall be secured as soon as possible, but no Procedures later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. 7355 Monterey SYTF CI PRO 25-26 Page 26 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A mental health consultation shall be secured as soon as Policy 5.9 (C)(2) possible, but in no case longer than four hours from the ☒ time of placement, to assess the need for mental health ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Policy 5.9 (C)(4) and (5) to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Policy requires observations to be recorded ☒ Observations of the youth's behavior and any staff ☐ ☐ every five minutes on the Use of Restraints interventions shall be documented at least every 15 form. minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 5.9 (D) procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ An incident report, a Restraint Use application of restraints. Authorization Form, and a Restraint Log are used to document the use of restraints. (b) known medical conditions that would contraindicate Policy 5.9 (A)(1) ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. Policy 5.9 (A)(5) ☒ ☐ ☐ Restraint equipment authorized consists only of hard restraints of handcuffs, leg irons, waist chains, and flex cuffs. (d) signs or symptoms which should result in immediate Policy 5.9 (C)(5) ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 5.9 (C)(8) ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 5.9 (C)(4) restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 5.9 (C)(7) (h) exercising of extremities. ☒ ☐ ☐ Policy 5.9 (C)(6) 1358.5 USE OF RESTRAINT DEVICES FOR Policy 5.10 Use of Restraint Devices for 5B MOVEMENT AND TRANSPORTATION WITHIN Movement and Transportation within the THE FACILITY. Facility The Facility Administrator, in cooperation with the Reviewed UOF incident reports, which responsible physician and behavioral/mental health contained the use of mechanical restraints for director, shall develop and implement written policies movement within the facility. The reporting and procedures for the use of restraint devices when the officers clearly document the reasons why purpose is for movement or transportation within the they applied or didn’t apply mechanical facility that shall include the following: restraints. (a) identification of acceptable restraint devices, staff ☒ ☐ ☐ approved to utilize restraint devices and the required The facility utilizes a Mechanical Restraint training. Authorization Form for the planned use of mechanical restraints for transportation outside of the facility. Authorized restraint devices for movement and transportation include handcuffs, leg irons, waist chains, and flex cuffs. Only staff who have completed PC 832 are authorized to apply restraints. (b) the circumstances leading to the application of Policy 5.10 (5) ☒ ☐ ☐ restraints must be documented. 7355 Monterey SYTF CI PRO 25-26 Page 27 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) an individual assessment of the need to apply Policy 5.10 (3) restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 5.10 (6) with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 5.10 (4) accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or ☐ ☐ ☒ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less ☐ ☐ ☒ restrictive options have been attempted and exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. 7355 Monterey SYTF CI PRO 25-26 Page 28 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 5.11 Searches The facility administrator shall develop and implement written policies and procedures governing the search of ☒ ☐ ☐ youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety Policy 5.11 (B) and security of the facility, public, visitors, youth, and Policy 5.11 (I) Search of Youth staff. Policy 5.11 (J) Search of Visitors Policy 5.11 (L) Search of Secured Property Policy 12.63 Perimeter Check Perimeter, unit and room searches are ☒ ☐ ☐ conducted routinely and documented in shift reports. Metal detectors and the body scanner are utilized in the search for youth suspected of contraband. In addition, the facility has expanded its relationship with local law enforcement partners to increase canine searches of the facility as needed. 7355 Monterey SYTF CI PRO 25-26 Page 29 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Searches shall be conducted in a manner that Policy 5.11 (C) preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or The facility reported that no strip searches as a form of discipline or punishment. were conducted at intake or post-detention during this inspection. Documentation reviewed included Search Authorization forms, which were utilized after visiting for youth who were screened by the body scanner. As the Search Authorization form referenced PC 4030(f), a video review was conducted to determine if the youth were being strip-searched by staff prior to use of the ☒ ☐ ☐ body scanner. The video review showed youth being placed into the body scanner fully clothed. Though not non-compliant, BSCC staff recommended that the agency provide training to staff on the use of this form and requirements regarding use. In addition, in order to avoid routine searches, BSCC recommended that the Search Authorization form be updated, as it has set criteria for searches instead of requiring individualized reasonable suspicion. BSCC will continue to monitor future inspections to ensure ongoing compliance. (c) Strip searches and visual or physical body cavity Policy 5.11 (E) searches shall comply with Penal Code Section 4030. Policy 5.11 (M) Strip Search Guidelines ☒ ☐ ☐ (d) Physical body cavity searches shall only be Policy 5.11 (H)(7) and (8) conducted by a medical professional. ☒ ☐ ☐ Per policy, no youth detained at the facility shall be subjected to a physical body cavity search without a search warrant. (e) Any youth held after a detention hearing shall only be Policy 5.11 (E) strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and ☒ ☐ ☐ articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 5.11 (F) comply with Section 1352.5. ☒ ☐ ☐ Policy 5.4b Transgender and Intersex Youth (g) Cross-gender pat-down searches and strip searches Policy 5.11 (H)(9) are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 7355 Monterey SYTF CI PRO 25-26 Page 30 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1361 GRIEVANCE PROCEDURE Policy 5.12 Grievance Procedure The facility administrator shall develop and implement No grievances were filed by SYTF youth this written policies and procedures whereby any youth may inspection cycle. Compliance is based upon a appeal and have resolved grievances relating to any review of policy and procedure and interviews condition of confinement, including but not limited to with youth and facility staff. health care services, classification decisions, program ☒ ☐ ☐ participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Policy 5.12 (A) grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ All youth interviewed knew of the grievance process and the location of the forms in the housing unit. (b) the youth shall have the option to confidentially file Policy 5.12 (G)(3) the grievance or to deliver the form to any youth supervision staff working in the facility; A locked grievance box was observed in each ☒ ☐ ☐ living unit. All youth interviewed knew the location of the box to confidentially file grievances. (c) resolution of the grievance at the lowest appropriate Policy 5.12 (G)(10) ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 5.12 (E), (F), and (G) grievances within three (3) business days, grievances that relate to health and safety issues must be Staff are required to make all attempts to addressed immediately; resolve the grievance prior to the end of their ☒ ☐ ☐ shift. Grievances involving immediate consequences are to be reviewed by the Duty Supervisor. Grievances are to be addressed within two days of filing. (1) The youth may elect to be present to explain Policy 5.12 (G) his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 5.12 (G)(2) ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 5.12 (G)(6) ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Policy 5.12 (G)(5) grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 5.12 (G)(9) business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; and, ☒ ☐ ☐ All grievances are to be reviewed by the Probation Services Manager and Division Director. (h) the policy shall provide multiple internal and external Policy 5.12 (G)(9) methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Policy 3.28 PREA 7355 Monterey SYTF CI PRO 25-26 Page 31 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Whether or not associated with a grievance, concerns of Policy 5.12 (G)(9) parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ Concerns of parents, guardians, staff, or other policies and procedures within a specified timeframe. parties are to be addressed and documented within 48 hours. 1362 REPORTING OF INCIDENTS Policy 5.13 Reporting of Incidents A written report of all incidents which result in physical Reviewed incident reports for use of force harm, use of force, serious threat of physical harm, or and mechanical restraints which affirmed the death of an employee, youth or other person(s) shall be ☒ ☐ ☐ facility is in compliance with this regulation. maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 5.14 (A) Use of Reasonable Force to DNA SPECIMENS, SAMPLES, IMPRESSIONS Collect DNA Specimens, Samples, Impressions (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel The facility has not used force to collect DNA including peace officers, may employ reasonable force this inspection cycle. The facility’s policy and to collect blood specimens, saliva samples, and thumb procedure align with regulations. or palm print impressions from individuals who are required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 5.14 (B) efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 5.14 (C) authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Policy 5.14 (D) extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7355 Monterey SYTF CI PRO 25-26 Page 32 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Policy 6.1 Education Policy 6.1 (A) School Programs (a) School Programs The County Board of Education shall provide for the Dr. Jennifer Gonzalez, Senior Director of administration and operation of juvenile court schools in Alternative Education with Santa Cruz County conjunction with the Chief Probation Officer, or designee Office of Education, completed the Education pursuant to applicable State laws. The school and facility Program Evaluation on April 25, 2025. administrators shall develop and implement written policy and procedures to ensure communication and BSCC staff interviewed Debra Brau, coordination between educators and probation staff. Educational Administrator/Principal of Culturally responsive and trauma-informed approaches Wellington Smith Jr. School. She indicated that should be applied when providing instruction. Education facility staff provide great support to the school staff should collaborate with the facility administrator to staff in the classroom. use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ Educational services are provided to the youth request an annual review of each required element of the by the following school staff: program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and • 2 teachers corrective action needed to achieve compliance with this • .5 Special Education section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile • .5 Paraprofessional court school site. The Superintendent of Schools shall • .5 Data Technician conduct this review in conjunction with a qualified outside • .5 Transition Liaison agency or individual. Upon receipt of the review, the • .5 Academic Counselor facility administrator or designee shall review each item • .5 School Secretary with the Superintendent of Schools and shall take • .3 Administrative Assistant whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Policy 6.1 (B) Required Elements The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 6.1 (C) program shall be free from discriminatory action. Staff ☒ ☐ ☐ shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 6.1 (C)(1) Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Policy 6.1 (C)(2) Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 6.1 (C)(3) ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Policy 6.1 (C)(4) Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. 7355 Monterey SYTF CI PRO 25-26 Page 33 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) Supplemental instruction shall be afforded to youth Policy 6.1 (C)(5) who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy 6.1 (C)(6) State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Reviewed the Wellington Smith School education staff, must ensure that operational Schedule for 2024-2025. ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy 6.1 (C)(7) of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 6.1 (D) Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Policy 6.1 (D) decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 6.1 (D) Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 6.1 (D) education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 6.1 (F)(1) Provisions for Special (1) State and federal laws and regulations shall be Populations observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 6.1 (F)(2) afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. 7355 Monterey SYTF CI PRO 25-26 Page 34 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Educational Screening and Admission Policy 6.1 (G)(1) Educational Screening (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 6.1 (G)(1) (B) Home Language Survey and the results of the Policy 6.1 (G)(1) ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Policy 6.1 (G)(1) defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 6.1 (G)(1) (2) Youth will be immediately enrolled in school. Policy 6.1 (G)(2) Educational staff shall conduct an assessment to ☒ ☐ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 6.1 (G)(2) education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Policy 6.1 (G)(2) the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 6.1 (G)(2) (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 6.1 (G)(3) provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 6.1 (G)(4) (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7355 Monterey SYTF CI PRO 25-26 Page 35 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Post-Secondary Education Opportunities Policy 6.1 (G)(5) (1) The school and facility administrator should, whenever possible, collaborate with local post- Reviewed the Hartnell College Spring 2025 secondary education providers to facilitate access to schedule for youth attending college. educational and vocational opportunities for youth that considers the use of technology to implement these BSCC staff interviewed Brenda Jones, programs. Hartnell College Juvenile Justice Program ☒ ☐ ☐ Coordinator. Hartnell College provides four in- person instructors each semester. Currently, 22 youths in the Juvenile Hall and SYTF are enrolled. The Hartnell Librarian teaches youth to gather resources, and the tutors are made available to youth two times a week. In addition, post-secondary opportunities are supported by an Academic Counselor and a Program Specialist who supports transition. 1371 PROGRAMS, RECREATION, AND EXERCISE. Policy 6.2 Programs, Recreation and 6B Exercise The facility administrator shall develop and implement written policies and procedures for programs, recreation, Reviewed unit activity logs for October 2024, and exercise for all youth. The intent is to minimize the January, and March 2025. The logs track the amount of time youth are in their rooms or their bed area. youth’s participation in the required programming, recreation, and exercise. BSCC ☒ ☐ ☐ staff observed a Supervising Institution Officer conduct a review of activity, which is conducted twice a day. In addition, the Duty Supervisor Monthly Review form requires an audit for mandated Title 15 programming. Review of documentation and interviews with staff and youth affirm compliance with this regulation. Juvenile facilities shall provide the opportunity for Policy 6.2 (A)(1) programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 6.2 (A)(2) exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 6.2 (A)(3) ☒ ☐ ☐ be posted in the living units. There will be a written annual review of the programs, Policy 6.2 (A)(4) recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and A memorandum by Sandra Munoz, ☒ ☐ ☐ relevant to the population. Senior/Resource Officer, provided an annual review of the programming, recreation, and exercise offered by the facility. 7355 Monterey SYTF CI PRO 25-26 Page 36 of 46 J453 JUV PRO eff. 01.01.25 (a) Programs. All youth shall be provided with the Policy 6.2 (B) Programs opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, The facility utilizes community-based evidence-based, best practice interventions that are organizations, service providers and facility culturally relevant and linguistically appropriate, or pro- staff to ensure programming needs are met. social interventions and activities designed to reduce recidivism. These programs should be based on the A Probation Aide is tasked with coordination of youth’s individual needs as required by Sections 1355 programming for the facility. The Probation and 1356. Such programs may be provided under the Aide also develops the programming for direction of the Chief Probation Officer or the County Juvenile Institution Officers and provides them Office of Education and can be administered by county with discussion prompts for when they are partners such as mental health agencies, community required to provide programing. A weekly based organizations, faith-based organizations or schedule is sent out each Friday to probation Probation staff. and collaborative partners and this information Programs may include but are not limited to: is posted in the living unit. (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; The following programs are offered by facility (3) Anger Management; staff: (4) Conflict Resolution; (5) Juvenile Justice System; • Anger Management (6) Trauma-related interventions; • Art Therapy (7) Victim Awareness; • Cultural and Diversity Development (8) Self-Improvement; • Job Training and Development (9) Parenting Skills and support; • Planned Parenthood (10) Tolerance and Diversity; • Positive Insight (11) Healing Informed Approaches; • Team Building: Pro-Social Activities (12) Interventions by Credible Messengers; for Teens (13) Gender Specific Programming; • The Teenage Brain (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; The following programs are provided by (16) Restorative Justice or Civic Engagement; ☒ ☐ ☐ community-based organizations and service (17) Career and leadership opportunities; and, providers: (18) Other topics suitable to the youth population. • Abusing Ink • Alateen/Alanon • Arts Council of Monterey Count/Arts as Healing • Book Club • California Youth Outreach Ready • Monterey Civil Rights Office • Door to Hope • Forward Thinking-Interactive Journaling • Guitars not Guns • Heal Together • Hidden Hills • Homeboy Industries Art Academy • Keep It Real/Interim, Inc.: Mental Health and Substance Abuse • Motivate To Liberate • Monterey County Behavioral Health • Partners 4 Peace • Paternity Education • Prison Education Project • PROTECT • Restorative Justice • Rising Scholars • Smart Tech • Strengthening Families • Success Stories 7355 Monterey SYTF CI PRO 25-26 Page 37 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 • Sun Street Centers • Furlough Program • Sharp Circles • Unchained The facility has entered into a contract with GEO Re-Entry Services to provide case planning, programming, and transition for SYTF youth. Services will begin June 30, 2025. BSCC interviewed youth who affirmed that programming occurs daily. (b) Recreation. All youth shall be provided the opportunity Policy 6.2 (C) Recreation for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Recreational activities available to the youth entertainment. Activities shall be supervised and include ☒ ☐ ☐ include board and card games, journaling, orientation and may include coaching of youth. phone calls, letter writing, art, reading, and television programs. BSCC interviewed youth who affirmed they have the opportunity for recreation daily. (c) Exercise. All youth shall be provided with the Policy 6.2 (D) Exercise opportunity for at least one hour of large muscle activity each day. The facility has a gym with a volleyball court and basketball hoops for indoor activities. Each housing unit has a connected outdoor ☒ ☐ ☐ area with a basketball hoop and space for small group outdoor activities. The facility also has a track and field available for large muscle activity. BSCC interviewed youth who affirmed they have the opportunity to exercise daily. The administrator/manager may suspend, for a period not Policy 6.2 (D)(3) to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 6.3 Religious Programs The facility administrator shall provide access to religious Non-denominational religious services are services and/or religious counseling at least once each offered each week. In addition, Catholic Bible week. Attendance shall be voluntary. A youth shall be Study is provided by Madonna Del Sasso allowed to participate in an activity outside of their room if ☒ ☐ ☐ Church. Religious programs are voluntary, and he/she elects not to participate in religious programs. youth who don’t participate are offered an Religious programs shall provide for: alternative activity. Youth interviewed affirmed that religious services are available weekly, and they are not required to participate. (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy 6.3 (C)(1) (b) availability of clergy; and, ☒ ☐ ☐ Policy 6.3 (C)(2) (c) availability of religious diets. ☒ ☐ ☐ Policy 6.3 (C)(3) 7355 Monterey SYTF CI PRO 25-26 Page 38 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1373 WORK PROGRAM Policy 6.4 Work Program The facility administrator shall develop policies and Reviewed the weekly Trustee Calendar of procedures regarding the fair and consistent assignment work assignments. Youth have the opportunity of youth to work programs. Work assigned to a youth shall ☒ ☐ ☐ to work in the garden, administration, grounds, be meaningful, constructive and related to vocational and laundry. training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy 6.5 Visiting The facility administrator shall develop and implement Reviewed the Juvenile Hall Orientation written policies and procedures for visiting, that include Handbook, which provides the youth with an provisions for special visits. Youth shall be allowed to overview of the facility’s visitation program. In receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ addition, an English and Spanish brochure is made available outlining visitation. BSCC staff members, such as grandparents and siblings, and interviewed youth who indicated that visiting supportive adults, may be allowed to visit with the always occurs as scheduled. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Policy 6.5 (G) Approving Visitors the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 6.5 (C) per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy 6.5 (E) Guidelines minimum and/or outside of the regular visiting hours, shall Policy 6.5 (G) be accommodated as necessary and within the discretion Policy 6.5 (I) Visitations of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 6.5 (I)(12) ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Policy 6.6 Correspondence Policy 6.6 (B) The facility administrator shall develop and implement written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Policy 6.6 (C) ☒ ☐ ☐ All letters sent by youth are postage free. 7355 Monterey SYTF CI PRO 25-26 Page 39 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) youth may correspond confidentially with state and Policy 6.6 (D) federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 6.6 (E), (F) and (G) in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 6.7 Telephone Access 7B The administrator of each juvenile facility shall develop Youth were observed using the telephone and implement written policies and procedures to provide ☒ ☐ ☐ during the inspection of housing units. Youth youth with access to telephone communications. interviewed were able to access the telephone during recreation. 1377 ACCESS TO LEGAL SERVICES Policy 6.9 Access to Legal Services Policy 6.9 (C)(1) The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Policy 6.9 (C)(2) ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Policy 6.9 (C)(3) ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 7.1 Discipline Policy 7.3 ABC Program The facility administrator shall develop and implement written policies and procedures for the discipline of youth The facility utilizes the ABC Behavior Program that shall promote acceptable behavior; including the use that promotes positive behavior. Youth are of positive behavior interventions and supports. Discipline ☒ ☐ ☐ provided with incentives for compliance with shall be imposed at the least restrictive level which facility rules and consequences for rule promotes the desired behavior and shall not include violations. corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Policy 7.1 (E) (b) daily shower, access to drinking fountain, toilet and Policy 7.1 (E) ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 7.1 (E) (d) contact with parent or attorney; ☒ ☐ ☐ Policy 7.1 (E) (e) exercise; ☒ ☐ ☐ Policy 7.1 (E) (f) medical services and counseling; ☒ ☐ ☐ Policy 7.1 (E) (g) religious services; ☒ ☐ ☐ Policy 7.1 (E) (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 7.1 (E) (i) the right to send and receive mail; ☒ ☐ ☐ Policy 7.1 (E) (j) education; and, ☒ ☐ ☐ Policy 7.1 (E) (k) rehabilitative programming. ☒ ☐ ☐ Policy 7.1 (E) 7355 Monterey SYTF CI PRO 25-26 Page 40 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall establish rules of conduct Policy 7.1 (O) Categories of Misbehavior and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy 7.2 Discipline Process The facility administrator shall develop and implement Reviewed three disciplinary actions for major written policies and procedures for the administration of rule violations documented on the Comeback discipline which shall include, but not be limited to: Program/Change in Status Notice. The (a) designation of personnel authorized to impose discipline consisted of a placement in the discipline for violation of rules; Comeback Program/Failure to Earn Advanced Privileges for a set amount of time. Youth are able to advance out of the Comeback Program with improved behavior. The youth’s progress toward advancement is documented on the ☒ ☐ ☐ Comeback Program Promotion Review form. A review of the discipline imposed is to take place within two hours of the sanction being imposed. Within four hours, the Supervisor is to review the sanction. If the youth requests a hearing, it will take place within eight hours. In one of the incidents reviewed, the youth requested a disciplinary hearing. In order to maintain ongoing compliance, the facility needs to ensure staff completely fill out all required information on the forms and adhere to timelines established by policy. (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 7.2 (H) (c) definition of major and minor rule violations and their Policy 7.2 (H) ☒ ☐ ☐ consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Policy 7.2 (E) ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 7.2 (B) counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy 7.2 (K) Hearings be documented and require the following: Policy 7.2 (O) Rights of Youth Charged with a ☒ ☐ ☐ (1) written notice of violation prior to a hearing; Major Rule Violation (2) accommodations provided to youth with Policy 7.2 (N) disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Policy 7.2 (K)(2)(a) ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 7.2 (K)(2)(a) ☒ ☐ ☐ evidence and testimony; Policy 7.2 (O)(1) (5) provision for youth to be assisted by staff in the Policy 7.2 (O)(1) ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Policy 7.2 (O)(1)(a) 7355 Monterey SYTF CI PRO 25-26 Page 41 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) violations that result in a removal from camp or The facility is not a camp and does operate a commitment program, but not a return to court, will follow ☐ ☐ ☒ commitment program. the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Policy 8.11 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in Natividad Policy and Procedure Manual cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ Policy J-253 Communicable Disease Policy J-254 COVID-19 Protocol procedures to address the identification, treatment, UC-130 Reportable Communicable Diseases control and follow-up management of communicable and Conditions diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; ☒ ☐ ☐ Policy 8.11 (B)(1) (b) Identification of relevant symptoms; ☒ ☐ ☐ Policy 8.11 (B)(2) (c) Referral for medical evaluation; ☒ ☐ ☐ Policy 8.11 (B)(3) (d) Treatment responsibilities during detention; ☒ ☐ ☐ Policy 8.11 (B)(4) (e) Coordination with public and private community- Policy 8.11 (B)(5) ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Policy 8.11 (B)(6) (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Policy 8.11 (B)(7) The policies and procedures shall be updated as necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 8.21 Requests for Health Care Services The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to Youth interviewed were aware of methods of establish a daily routine for youth to convey requests for requesting medical, dental, or behavioral emergency and non-emergency medical, dental and health services. Most youth interviewed behavioral/mental health care services. ☒ ☐ ☐ indicated behavioral health routinely came to the living units, and they could just ask to speak with them without making a formal request. A confidential medical and separate confidential behavioral health locked box were observed in the living units. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 10.1 Standard Facility Clothing Issue The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Policy 10.1 ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 10.1 (A)(1) and (3) for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; (2) Outer garments; ☒ ☐ ☐ Policy 10.1 (A)(2) (3) New non-disposable underwear which shall Policy 10.1 (A)(5) remain with the youth throughout their stay, and; ☒ ☐ ☐ Documented on the Booking Checklist. 7355 Monterey SYTF CI PRO 25-26 Page 42 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Undergarments, that are freshly laundered and Policy 10.1 (C) and (E) ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by Policy 10.1 (A)(6) local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Suitable sized clothing would be made ☒ ☐ ☐ available to youth but not directly referenced in policy or Juvenile Hall Orientation Handbook. 1482 CLOTHING EXCHANGE Policy 10.3 Clothing Exchange The facility administrator shall develop and implement Interviews with youth confirm they are written policies and site-specific procedures for the receiving clean clothing daily. They were also cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ able to relay the exchange for other clothing not required to be exchanged daily. The youth frequent exchange, outer garments, except for footwear, indicated they can receive clean clothing prior shall be exchanged at least once each week. Tee shirts, to the exchange if needed. bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 10.5 Control of Vermin in Youth’s PERSONAL CLOTHING Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 10.6 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 10.6 (A)(1) (b) Toothpaste; ☒ ☐ ☐ Policy 10.6 (A)(2) (c) Soap; ☒ ☐ ☐ Policy 10.6 (A)(3) (d) Comb; ☒ ☐ ☐ Policy 10.6 (A)(4) (e) Shaving implements; ☒ ☐ ☐ Policy 10.6 (A)(5) Made available to youth and referenced in (f) Deodorant; ☒ ☐ ☐ Juvenile Hall Handbook but not directly referenced in policy. (g) Lotion; ☒ ☐ ☐ Policy 10.6 (A)(6) (h) Shampoo; and, ☒ ☐ ☐ Policy 10.6 (A)(7) (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 10.6 (A)(7) 7355 Monterey SYTF CI PRO 25-26 Page 43 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care Policy 10.6 (B) items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments ☒ ☐ ☐ capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 10.7 Personal Hygiene There shall be written policies and site specific Interviews with youth confirm they are procedures developed and implemented by the facility receiving all required personal care items. administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 10.8 Shaving Youth shall have access to a razor daily, unless their BSCC interviewed youth who indicated they appearance must be maintained for reasons of have the opportunity to shave daily. identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Policy 10.9 Hair Care Services Hair care services shall be available in all juvenile Haircare services are provided by authorized facilities. Youth shall receive hair care services monthly. Juvenile Institution Officers. Youth utilize the Equipment shall be cleaned and disinfected after each Request Form to request a haircut. Youth haircut or procedure, by a method approved by the State over the age of 18 are provided with sanitized Board of Barbering and Cosmetology. ☒ ☐ ☐ electric hair clippers if they want to cut their own hair. The video was reviewed of a youth receiving a haircut by the staff. BSCC recommended that the facility utilize the same Haircut Request Slip utilized by the Monterey Youth Center for tracking purposes. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 11.1 Standard Bedding and Linen Issue Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 11.1 (A)(1) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 11.1 (A)(1) ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 11.1 (A) (d) One towel; and, ☒ ☐ ☐ Policy 11.1 (A)(3) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 11.1 (A)(2) 7355 Monterey SYTF CI PRO 25-26 Page 44 of 46 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING LINEN EXCHANGE Policy 11.1 (A)(3),(4),(6) and (7) The facility administrator shall develop and implement Interviews with youth confirm they are site specific written policies and procedures for the exchanging linen each week. They can scheduled exchange of laundered bedding and linen ☒ ☐ ☐ receive clean linen if needed prior to the issued to each youth housed. Washable items such as exchange day. The linen exchange schedule sheets, mattress covers, pillow cases and towels shall was posted in the living units. The facility has be exchanged for clean replacement at least once each a contract with a linen supply company for the week. washing of bedding. The covering blanket shall be cleaned or laundered once Policy 11.1 (A)(9) ☒ ☐ ☐ a month. 1510 FACILITY SANITATION, SAFETY AND Policy 12.1 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Each Unit Supervisor is to develop a unit written policies and site-specific procedures for the inspection form, which is posted in the unit. As maintenance of an acceptable level of cleanliness, areas are cleaned, they will be checked off by repair and safety throughout the facility. The plan shall staff. The Duty Supervisor is to periodically provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ inspect to ensure completed. equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7355 Monterey SYTF CI PRO 25-26 Page 45 of 46 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 7355 Monterey SYTF CI PRO 25-26 Page 46 of 46 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7354, 7355 FACILITY: Monterey County Juvenile Hall; TYPE: JH, SYTF RC: JH 60 Monterey Secure Youth Treatment Facility SYTF 20 FIELD REPRESENTATIVE: Shay Molennor DATE: May 22, 2025 ROOMS EACH ROOM EACH ROOM FIXTURES* Unit Room Applicable # Total DIMENSIONS Designation Type Standards Rooms RC (L x W x H) # Beds RC T U W F S Intake Holding 2009 4 0 (3) (12) 10’6 x 8’0 x 8’7 1 1 1 Each holding cell has 1 toilet combo unit. There are 2 showers and 1 ADA toilet that services the Intake area. B 1 Single 2009 12 1 1 12 12’8 x 6’7 x 8’7 1 1 1 4 Double 2009 2 2 2 4 12’2 x 10’7 x 8’7 1 1 1 ADA Double 2009 2 2 2 4 12’2 x 9’9 x 8’7 1 1 1 Notes: Single Rooms 113,114,115,116,117,118,123,124,125,126,127,128 Double Rooms (ADA) 120,121 Double Rooms 119,122 One of the four showers is ADA compliant. B 2 Single 2009 6 1 1 6 12’8 x 6’7 x 8’7 1 1 1 2 Double 2009 1 2 2 2 12’2 x 10’9 x 8’7 1 1 1 ADA Double 2009 1 2 2 2 12’2 x 9’7 x 8’7 1 1 1 Notes: Single Rooms 133, 134, 135, 136, 137, 138 Double Rooms (ADA) 140 Double Rooms 139 One of the two showers is ADA compliant. C 1 Single 2009 12 1 1 12 12’8 x 6’7 x 8’7 1 1 1 4 Double 2009 2 2 2 4 12’2 x 10’7 x 8’7 1 1 1 ADA Double 2009 2 2 2 4 12’2 x 9’9 x 8’7 1 1 1 1 Notes: Single Rooms 113,114,115,116,117,118,123,124,125,126,127,128 Double Rooms (ADA) 120,121 Double Rooms 119,122 One of the four showers is ADA compliant. C 2 Single 2009 6 1 1 6 12’8 x 6’7 x 8’7 1 1 1 2 Double 2009 1 2 2 2 12’2 x 10’9 x 8’7 1 1 1 ADA Double 2009 1 2 2 2 12’2 x 9’7 x 8’7 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7354+ Monterey JH SYTF CI PHY 25-26 Page 1 of 2 J460 LASE Juvenile.dot (rev.12/23) ROOMS EACH ROOM EACH ROOM FIXTURES* Unit Room Applicable # Total DIMENSIONS Designation Type Standards Rooms RC (L x W x H) # Beds RC T U W F S Notes: Single Rooms 133, 134, 135, 136, 137, 138 Double Rooms (ADA) 140 Double Rooms 139 One of the two showers is ADA compliant. Dorm 1 Dorm 2009 1 10 1 10 1764 sq. ft. 2 1 3 2 4 Notes: There is a shared multi-purpose day space between the dorms. Dorm 2 Dorm 2009 1 10 1 10 586 sq. ft 2 2 2 2 Notes: Dorm 2 is vacant. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7354+ Monterey JH SYTF CI PHY 25-26 Page 2 of 2 J460 LASE Juvenile.dot (rev.12/23) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7354, 7355 FACILITY NAME: Monterey County Juvenile Hall; FACILITY TYPE: JH, SYTF Monterey Secure Youth Treatment Facility 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): ☐ ☐ ☐ ☒ ☐ ☐ FIELD REPRESENTATIVE: Shay Molennor DATE: May 22, 2025 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of ☒ ☐ ☐ youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; ☒ ☐ ☐ 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used ☒ ☐ ☐ for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; ☒ ☐ ☐ 4. A secure vault or storage space for youth, valuables; ☒ ☐ ☐ 5. Telephone accessible to youth; and ☒ ☐ ☐ 6. Access to hot and cold running water for staff use. ☒ ☐ ☐ 1230.1.2 Locked holding room. A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area ☒ ☐ ☐ per youth; 2. Provide no less than 45 square feet of floor space ☒ ☐ ☐ and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as Each holding room has seating for five youth. ☒ ☐ ☐ specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the ☒ ☐ ☐ youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and ☒ ☐ ☐ 6. Have an outward swinging or lateral sliding door. ☒ ☐ ☐ 7354+ Monterey JH SYTF CI PHY 25-26 - 1 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy ☒ ☐ ☐ sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors There are no corridors in the living units. Rooms are designed around the outside of the ☒ ☐ ☐ Corridors in living areas shall be at least eight feet dayroom. wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy ☒ ☐ ☐ sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or ☒ ☐ ☐ other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an ☒ ☐ ☐ individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or ☒ ☐ ☐ slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the ☒ ☐ ☐ following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, ☒ ☐ ☐ 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a ☒ ☐ ☐ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the ☒ ☐ ☐ following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a ☒ ☐ ☐ minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a ☒ ☐ ☐ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 7354+ Monterey JH SYTF CI PHY 25-26 - 2 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per ☒ ☐ ☐ youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; ☒ ☐ ☐ 10 youth on each side. 3. Dormitories in juvenile halls shall be designed for ☒ ☐ ☐ no more than 30 youth; 4. Camps shall conform to Items 1 and 2. ☒ ☐ ☐ 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per ☒ ☐ ☐ youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section ☒ ☐ ☐ 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for ☒ ☐ ☐ facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like ☒ ☐ ☐ surface. 1.2 The required recreation area shall contain no ☒ ☐ ☐ single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow ☒ ☐ ☐ compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide ☒ ☐ ☐ security. 4. Access must be provided to a toilet, wash basin ☒ ☐ ☐ and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. ☒ ☐ ☐ There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall ☒ ☐ ☐ be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk ☒ ☐ ☐ and work area and a minimum of 28 square feet of floor space per minor. 7354+ Monterey JH SYTF CI PHY 25-26 - 3 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS A communication system shall be provided in each classroom to allow for immediate response to ☒ ☐ ☐ emergencies. The classroom shall be designed for a maximum of 20 ☒ ☐ ☐ minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small ☒ ☐ ☐ group educational purposes. 1230.1.13 Safety room. The facility does not have a safety room. A safety room shall: ☐ ☐ ☒ 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; ☐ ☐ ☒ 3. Be padded as specified in Section 1230.2.7; ☐ ☐ ☒ 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 ☐ ☐ ☒ inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified ☐ ☐ ☒ in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls ☐ ☐ ☒ for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the ☐ ☐ ☒ room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; ☐ ☐ ☒ and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches ☐ ☐ ☒ and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. ☒ ☐ ☐ There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical ☒ ☐ ☐ examinations and emergency care and used for no other purpose; 2. Privacy for youth; ☒ ☐ ☐ 3. Lockable storage space for medical supplies; ☒ ☐ ☐ 4. Not less than 144 square feet of floor space with ☒ ☐ ☐ no single dimension less than 7 feet; 5. Hot and cold running water; ☒ ☐ ☐ 6. Smooth, nonporous, washable surface; ☒ ☐ ☐ 7. A medical exam table; and, ☒ ☐ ☐ 8. Adequate lighting. ☒ ☐ ☐ 7354+ Monterey JH SYTF CI PHY 25-26 - 4 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies ☒ ☐ ☐ and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Youth are fed in living units. Dining areas in juvenile facilities shall contain a ☒ ☐ ☐ minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. ☒ ☐ ☐ Dining areas shall not contain toilets or showers in the ☒ ☐ ☐ same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- ☒ ☐ ☐ person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to ☒ ☐ ☐ accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, ☒ ☐ ☐ bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with ☒ ☐ ☐ a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided ☒ ☐ ☐ for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. There is a janitorial closet on each living unit, dorm, and in the administration. In all juvenile facilities, at least one securely lockable ☒ ☐ ☐ janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. Each room is equipped with an intercom. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms ☒ ☐ ☐ and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 7354+ Monterey JH SYTF CI PHY 25-26 - 5 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. The generator provides three days of load- shed capacity power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting ☒ ☐ ☐ in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, ☒ ☐ ☐ California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. ☒ ☐ ☐ Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one ☒ ☐ ☐ suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably ☒ ☐ ☐ furnished interview room for each facility. This interview room shall provide for confidential ☒ ☐ ☐ consultations with youth. 1230.1.25 Special-purpose juvenile halls. The facility is not a SPJH. Special-purpose juvenile halls shall conform to all ☐ ☐ ☒ minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified ☐ ☐ ☒ in Section 1230.1.11; 2. Academic classrooms as specified in Section ☐ ☐ ☒ 1230.1.12; 3. Medical examination room as specified in Section ☐ ☐ ☒ 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. ☐ ☐ ☒ 1230.1.26 Court holding room for youth. There is no court holding room. A court holding room shall: ☐ ☐ ☒ 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; ☐ ☐ ☒ 3. Provide no less than 40 square feet of floor area ☐ ☐ ☒ and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as ☐ ☐ ☒ specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain ☐ ☐ ☒ as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, ☐ ☐ ☒ 7. A mirror of material appropriate to the level of security shall be provided as specified in Section ☐ ☐ ☒ 1230.2.11. 7354+ Monterey JH SYTF CI PHY 25-26 - 6 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.27 Programs and activity areas. Though applicable regulations in 2009 only pertain to camp and ranch facilities, the All juvenile facilities shall include adequate space for ☒ ☐ ☐ JH/STYF complex has adequate space for specific programs in addition to recreation and programs and activities. exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: ☒ ☐ ☐ 1. Juvenile halls 1:6; 2. Camps 1:10; and ☐ ☐ ☒ 3. Locked holding rooms 1:8: ☒ ☐ ☐ One toilet and one urinal may be substituted for every ☒ ☐ ☐ 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio ☒ ☐ ☐ to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and ☐ ☐ ☒ 3. Locked holding rooms 1:8: ☒ ☐ ☐ Wash basis must be provided with hot and cold or ☒ ☐ ☐ tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation ☒ ☐ ☐ areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the ☒ ☐ ☐ drinking bubbler; and, 2. The water flow shall be actuated by a mechanical ☒ ☐ ☐ means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. ☒ ☐ ☐ Showers shall be provided with tempered water. 1230.2.5 Beds. ☒ ☐ ☐ Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and ☒ ☐ ☐ spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically ☒ ☐ ☐ between the solid bottoms. In secure facilities, the bunks shall be securely ☒ ☐ ☐ anchored and flushed against the floor and/or wall. 7354+ Monterey JH SYTF CI PHY 25-26 - 7 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy ☒ ☐ ☐ rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to ☒ ☐ ☐ sleep. 1230.2.7 Padding. The facility does not have a safety room. Padding in safety rooms, padding shall cover the ☐ ☐ ☒ entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor ☐ ☐ ☒ of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire ☐ ☐ ☒ Marshal. All padding must be: ☐ ☐ ☒ 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; ☐ ☐ ☒ 3. At least 112 inch thick; ☐ ☐ ☒ 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal ☐ ☐ ☒ objects; 5. Firmly bonded to all padded surfaces to prevent ☐ ☐ ☒ tearing or ripping; and, 6. Without any exposed seams susceptible to tearing ☐ ☐ ☒ or ripping. 1230.2.8 Seating. ☒ ☐ ☐ Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is ☒ ☐ ☐ seating for one person. 1230.2.9 Weapons lockers. There are two weapon lockers. Weapons lockers are required in all secure juvenile ☒ ☐ ☐ facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual ☒ ☐ ☐ compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F ☒ ☐ ☐ 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 7354+ Monterey JH SYTF CI PHY 25-26 - 8 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.11 Mirrors. Not required by applicable 2009 regulations. A mirror of a material appropriate to the level of ☐ ☐ ☒ security must be provided near each wash basin specified in these regulations. 7354+ Monterey JH SYTF CI PHY 25-26 - 9 - J456 JUV PHY eff. 1.1.20 (25-26)