Napa Probation Juvenile Hall (2023-2024 inspection cycle)

May 25, 2023 Amanda Gibbs, Chief of Probation Napa Probation Department 212 Walnut Street Napa, California 93230 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, NAPA COUNTY PROBATION DEPARTMENT DETENTION FACILITY Dear Chief Gibbs: The 2023-2024 Comprehensive Inspection of the Napa County Juvenile Hall’s Probation Department has been completed. A pre-inspection briefing was held on Wednesday, February 8, 2023, and the following facility was inspected on Thursday, May 25, 2023 : FACILITY NAME BSCC # FACILITY TYPE Napa County Juvenile Hall 7357 JH This inspection was conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to the annual inspection, Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We provided technical assistance that included, but was not limited to, recommended updates to policy and procedure, and proof of practice documentation. The New Horizons Academy program (BSCC #7360), located within the Juvenile Hall facility, was reported to be temporarily discontinued. Therefore, an inspection was not conducted for that program. We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. Amanda Gibbs, Chief of Probation Page 2 No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Thursday, May 25, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at forrest.coleman@bscc.ca.gov or call (916) 508-7559 if you have any questions. Sincerely, FORREST COLEMAN Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Napa County Juvenile Court* Chair, Juvenile Justice Commission, Napa County* Chair, Board of Supervisors, Napa County* County Administrator, Napa County* Kent Bolt, Superintendent, Napa County Juvenile Hall *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7357 Napa Probation Juvenile Hall JH LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7357 FACILITY NAME: Napa County Juvenile Hall (NCJH) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Amanda Gibbs, Chief Probation Officer; Kent Boltz, Superintendent; Kamati Calvin, Assistant Superintendent; Lisa Martindale, Supervisor; Sergio Castillo, Supervisor; Nestor Solis, Juvenile Hall Counselor; Rebecca Gregory, RN - Wellpath; Adriana Navarro, Supervisor Napa County Mental Health; Kevin Godwin, Napa County Forensic Licensed Mental Health Clinician; Dominique Ayers, Food Services Coordinator; Anne Marie Carter, Teacher, Napa County Office of Education; Male youth age 16; Female youth age 17. Random youth during a physical inspection. FIELD REPRESENTATIVE: Forrest Coleman DATE: 5/22/23 – 5/25/23 NOTE: All policies and procedures listed are in place for Juvenile Hall TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Due to this inspection being conducted five OF BUILDING AND GROUNDS months into the 2023-2024 inspection cycle, BSCC staff requested that the Napa County On an annual basis, or as otherwise required by law, Juvenile Hall (NCJH) provide all "County each juvenile facility administrator shall obtain a Inspections and Evaluation of Grounds" ☒ ☐ ☐ documented inspection and evaluation from the inspection reports that occurred within a year following: of their prior March 23, 2022, inspection date to the current inspection date. All proceeding inspections will be forwarded to the BSCC upon completion. (A) County building inspection by agency designated by 2022: the Board of Supervisors to approve building safety; Inspected on October 28, 2022, and completed by Daniel Basore, Napa County ☒ ☐ ☐ Supervising Engineer. (B) Fire authority having jurisdiction, including a fire 2022: clearance as required by Health and Safety Code ☒ ☐ ☐ Inspected on March 18, 2022, and completed Section 13146.1 (a) and (b); by Shae Barrett, Napa Fire Department. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2022: Health and Safety Code Section 101045; Environmental Health: Inspected on December 29, 2022, and completed by Adeniyi Ogunniyi, Sr. Environmental Health Specialist, and Willow Williams, Sr. Environmental Health Specialist. Medical/Mental Health: Inspected on November 17, 2022, and completed by Jena Vargas, BSN, RN, Health Services Supervisor, and Meshanette Johnson- ☒ ☐ ☐ Sims, Assistant Director. Environmental Health: Inspected on June 8, 2022, and completed by Emily Torres, Napa County Dept. of Planning, Building, and Environmental Services. 2023: Nutritional Health: Inspected on January 9, 2023, and completed by Jenna Haug Said, MAS, RD, WIS Staff Services Analyst II. (D) County superintendent of schools on the adequacy 2023: of educational services and facilities as required in Inspected on February 1, 2023, and Section 1370; ☒ ☐ ☐ completed by Nancy Dempsey, Principal Camille Creek Community School. (E) Juvenile court as required by Section 209 of the 2023: Welfare and Institutions Code ☒ ☐ ☐ Inspected on November 23, 2022, and completed by Presiding Judge Victoria Wood. (F) Juvenile Justice Commission as required by Section 2022: 229 of the Welfare and Institutions Code or Probation Inspected on November 23, 2022, and ☒ ☐ ☐ Commission as required by Section 240 of the completed by Commissioner Amanda Welfare and Institutions Code. Bevins and four members of the JJC. 1320 APPOINTMENT AND QUALIFICATIONS Policy 4.1.3 Job Classifications BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s The elements of this regulation are confirmed certification letter confirming that all elements of in a memorandum completed by Chief regulation are met. Probation Officer (CPO) Amanda Gibbs, (a) Appointment dated May 17, 2023. ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess Policy 4.1.3 Job Classifications knowledge, skills and abilities appropriate to their job classification and duties in accordance ☒ ☐ ☐ The elements of this regulation are confirmed with applicable civil service or merit system in the CPO appointment and qualifications rules; letter. (2) require a medical evaluation and physical The elements of this regulation are confirmed examination including tuberculosis screening in the CPO appointment and qualifications test and evaluation for immunity to contagious ☒ ☐ ☐ letter. illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) adhere to the minimum standards for the Policy 4.2.1 Training, Personnel, and selection and training requirements adopted by Management the Board pursuant to Section 6035 of the Penal ☒ ☐ ☐ Code; and The elements of this regulation are confirmed in the CPO appointment and qualifications letter. (4) conduct a criminal records review, on each new The elements of this regulation are confirmed employee, and psychological examination in in the CPO appointment and qualifications ☒ ☐ ☐ accordance with Section 1031 et seq. of the letter. Government Code. (c) Contract personnel, volunteers, and other non- Policy 1.2.3 Administration, Use of employees of the facility, who may be present at the Volunteers, and Interns facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to Policy 4.2.9 Juvenile Hall, Staffing carry out the overall facility operation and its programming, to provide for safety and security of The facility has a Superintendent, an youth and staff, and meet established standards and Assistant Superintendent, four Juvenile Hall regulations; Supervisors (JHS), three Senior Juvenile Hall Counselors (SJHC), three vacant positions, 20 Juvenile Hall Counselors (JHC) and two vacant positions. We reviewed the above policies and ☒ ☐ ☐ procedures, as well as the agency’s Organization Chart, random weekly staff schedule, and the daily unit schedule covering two consecutive weeks in March, February, and April of 2023. In addition, we made personal observations. We were able to conclude that NCJH meets Title 15 minimum standards for this regulation. b) ensure that no required services shall be denied Policy 4.2.9, Staffing, I because of insufficient numbers of staff on duty absent exigent circumstances; Per the above policy, absent exigent circumstances, the Juvenile Hall Superintendent or the Assistant Superintendent shall ensure that youth are not denied any required services due to insufficient staffing. The facility is budgeted for 3 Senior Juvenile Hall Counselors (SJHC) plus 3 vacant positions, 20 Juvenile Hall ☒ ☐ ☐ Counselors (JHC)plus 2 vacant positions. Through our review of the above policy, visual observations, a review of work schedules for March, February, and April 2023, as well as a review of the unit programming documentation, BSCC staff determined that NCJH regularly ensures that the staffing levels are adequate. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) have a sufficient number of supervisory level staff to Policy 4.2.9, Staffing, II-A ensure adequate supervision of all staff members; Sufficient supervisory level staffing is always ☒ ☐ ☐ on duty. The facility is budgeted for a Superintendent, an Assistant Superintendent, and 4 Juvenile Hall Supervisors (JHS). d) have a clearly identified person on duty at all times Policy 4.2.9, Staffing II-A who is responsible for operations and activities and ☒ ☐ ☐ has completed the Juvenile Corrections Officer Core NCJH meets Title 15 minimum standards for Course and PC 832 training; this regulation. e) have at least one staff member present on each Policy 4.2.9, Staffing IV-A living unit whenever there are youth in the living unit; Through personal observations, as well as through interviews with staff and youth ☒ ☐ ☐ housed at the facility, NCJH regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. f) have sufficient food service personnel relative to the Policy 4.2.9, Staffing III-A number and security of living units, including staff Current food service personnel staffing qualified and available to: plan menus meeting consists of: nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; • 1 Food Services Coordinator ☒ ☐ ☐ conduct related training programs for culinary staff; • 2 Full-time Cooks and maintain necessary records; or, a facility may • 1 Extra Help Cook serve food that meets nutritional standards prepared • by an outside source; NCJH meets Title 15 Minimum standards for the elements of this regulation. g) have sufficient administrative, clerical, recreational, Policy 4.2.9, Staffing III-B medical, dental, mental health, building maintenance, transportation, control room, facility BSCC staff interviewed medical services security and other support staff for the efficient personnel, education services, and detention management of the facility, and to ensure that youth staff. We also made personal observations supervision staff shall not be diverted from over the course of the inspection week. The supervising youth; and, ☒ ☐ ☐ agency is fortunate to have such a base of collaborative partners and support staff working together for the continuum of care for youth at the facility. NCJH complies with Title 15 minimum standards for this regulation. h) assign sufficient youth supervision staff to provide Policy 4.2.9, Staffing IV continuous wide-awake supervision of youth, subject to temporary variations in staff assignments to meet BSCC staff interviewed detention staff and special program needs. Staffing shall be in reviewed housing unit logs, programming compliance with a minimum youth-staff ratio for the schedules, and employee daily schedules. following facility types: The Napa County JH regularly provides youth ☒ ☐ ☐ supervision staffing levels that enable the facility to meet the minimum standards for this regulation. NCJH complies with Title 15 minimum standards for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Juvenile Halls (minimum youth-staff ratio) Policy 4.2.9, Staffing IV-B (A) during the hours that youth are awake, one wide- awake youth supervision staff member on duty for Through documentation review, personal each 10 youth in detention; observations, as well as interviews with youth and detention staff, and a review of safety check logs, the facility regularly ensures that ☒ ☐ ☐ there is one wide-awake youth supervision staff member on duty for each of 10 youths in detention. At the time of this inspection, there were 17 youths in the juvenile hall detention facility. (B) during the hours that youth are confined to their Policy 4.2.9, Staffing IV-C room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each NCJH complies with Title 15 minimum 30 youth in detention; standards for this regulation. (C) at least two wide-awake youth supervision staff Policy 4.2.9, Staffing IV-D members on duty at all times, regardless of the number of youth in detention, unless an In a review of the housing unit log, Safety arrangement has been made for backup support ☒ ☐ ☐ Check documentation, and daily schedules, services which allow for immediate response to ACJH ensures at least two wide-awake youth emergencies; and, supervision staff members are always on duty. (D) at least one youth supervision staff member on duty Policy 4.2.9, Staffing IV-E who is the same gender as youth housed in the facility. According to shift schedules, housing unit ☒ ☐ ☐ logs, visual observations, and interviews with staff and youth, there is always a male and female youth supervision staff in the facility. (E) personnel with primary responsibility for other duties Policy 4.2.9, Staffing IV-F such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or Only youth supervision staff provide maintenance shall not be classified as youth ☒ ☐ ☐ supervision of the youth. supervision staff positions. NCJH meets Title 15 minimum standards for this regulation (2) Special Purpose Juvenile Halls (minimum The Napa County Juvenile Hall is not a youth-staff ratio) Special Purpose Juvenile Hall. The below (A) during hours that youth are awake, one wide-awake ☐ ☐ ☒ section A thru E is not applicable to this youth supervision staff member is on duty for each facility. 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or ☐ ☐ ☒ maintenance shall not be classified as youth supervision staff positions. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Camps (minimum youth -staff ratio) The Napa County Juvenile Hall is not a Camp. (A) during the hours that youth are awake, one wide- Therefore, the below camp section A through ☐ ☐ ☒ awake youth supervision staff member on duty for F is not applicable to this facility inspection each 15 youth in the camp population; report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the function of ☐ ☐ ☒ the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties Policy 4.2.9, Staffing IV-F such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Policy 4.2.1, Training, Personnel, and ORIENTATION AND TRAINING Management (a) Prior to assuming any responsibilities each youth The elements of this regulation are confirmed supervision staff member shall be properly oriented in the Napa County Chief Probation Officer’s to their duties, including: (CPO) Appointment and Qualifications Letter provided by CPO Amanda Gibbs, dated May 17, 2023. The letter certifies that NCJH ☒ ☐ ☐ detention counselors have been appointed within the applicable provisions of law. According to the Board of State and Community Corrections’ Standards and Training for Corrections (STC) Division, Napa County JH meets Title 15 minimum standards regarding staff training and orientation. (1) youth supervision duties; Policy 4.2.1, I-A, 1, Training, Personnel, and Management ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’ Appointment and Qualifications Letter dated April 24, 2023. (2) scope of decisions they shall make; Policy 4.2.1, I-A, 2, Training, Personnel, and Management ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’ Appointment and Qualifications Letter dated April 24, 2023. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) the identity of their supervisor; Policy 4.2.1, I-A, 3, Training, Personnel, and Management ☒ ☐ ☐ The elements of this regulation are identified in the NCJH training procedure. (4) the identity of persons who are responsible to Policy 4.2.1, I-A, 4, Training, Personnel, and them; Management ☒ ☐ ☐ Every Juvenile Hall Counselor (JHC) receives 60 hours of orientation and training that includes this section of the regulation. (5) persons to contact for decisions that are beyond Policy 4.2.1, I-A, 5, Training, Personnel, and their responsibility; and ☐ ☐ ☐ Management (6) ethical responsibilities. Policy 4.2.1, I-A, 6, Training, Personnel, and Management ☒ ☐ ☐ Policy 1.1.10, I Department Code of Conduct Every Juvenile Hall Counselor (JHC) receives 60 hours of orientation and training that includes this section of the regulation. (b) Prior to assuming any responsibility for the The elements of this regulation are identified supervision of youth, each youth supervision staff in and confirmed in CPO Amanda Gibbs’s member shall receive a minimum of 40 hours of Appointment and Qualifications Letter dated facility-specific orientation, including: April 24, 2023. ☒ ☐ ☐ Napa County provides 60 hours of facility- specific training, including training for PREA and Culturally Relevant/Gender Responsive approaches. Each year, staff receive a block of training related to trauma, defensive tactics, fire/life safety, and first aid/CPR. (1) individual and group supervision techniques; Policy 4.2.1, I-A, 7, Training, Personnel, and Management ☒ ☐ ☐ NCJH meets Title 15 regulation minimum standards for this regulation. (2) regulations and policies relating to discipline and Policy 4.2.1, I-A, 8, Training, Personnel, and rights of youth pursuant to law and the provisions Management of this chapter; ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’s Appointment and Qualifications Letter dated April 24, 2023. (3) basic health, sanitation and safety measures; Policy 4.2.1, I-A, 10, Training, Personnel, and ☒ ☐ ☐ Management (4) suicide prevention and response to suicide Policy 4.2.1, I-A, 11, Training, Personnel, and attempts Management The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’ ☒ ☐ ☐ Appointment and Qualifications Letter dated April 24, 2023. In addition, detention staff receive suicide prevention training as part of their annual training program. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) policies regarding use of force, de-escalation Policy 4.2.1, I-A, 12, Training, Personnel, and techniques, chemical agents, mechanical and Management physical restraints; ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’ Appointment and Qualifications Letter dated April 24, 2023. (6) review of policies and procedures referencing Policy 4.2.1, I-A, 13, Training, Personnel, and trauma and trauma-informed approaches; Management ☒ ☐ ☐ NCJH meets Title 15 regulation minimum standards for this regulation. (7) procedures to follow in the event of Policy 45.2.1, I-A, 16, Training, Personnel, emergencies; ☒ ☐ ☐ and Management (8) routine security measures, including facility Policy 4.2.1, I-A, 17, Training, Personnel, and perimeter and grounds; Management The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’ ☒ ☐ ☐ Appointment and Qualifications Letter dated April 24, 2023. NCJH meets Title 15 regulation minimum standards for this regulation. (9) crisis intervention and mental health referrals to Policy 4.2.1, I-A, 18, Training, Personnel, and mental health services; Management ☒ ☐ ☐ Staff receive initial training in addition to an annual suicide prevention update. (10) documentation; and Policy 4.2.1, I-A, 15, Training, Personnel, and ☒ ☐ ☐ Management (11) fire/life safety training Policy 4.2.1, I-A, 20, Training, Personnel, and Management The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’ Appointment and Qualifications Letter dated April 24, 2023. ☒ ☐ ☐ Staff also receive annual emergency procedures training and or acknowledge a review of policy and procedure. NCJH meets Title 15 regulation minimum standards for this regulation. There is a list of mandatory training required to be completed by detention staff within the first year of employment. (c) Prior to assuming sole supervision of youth, each Policy 4.2.1, II-A, 1, Training, Personnel, and youth supervision staff member shall successfully Management complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal The elements of this regulation are identified Code Section 6035. in and confirmed in CPO Amanda Gibbs’ ☒ ☐ ☐ Appointment and Qualifications Letter dated April 24, 2023. Staff complete CORE within the first year of permanent assignment. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Prior to exercising the powers of a peace officer Policy 4.2.1, II-A, 2, Training, Personnel, and youth supervision staff shall successfully complete Management training pursuant to Section 830 et seq. of the Penal Code. The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’ ☒ ☐ ☐ Appointment and Qualifications Letter dated April 24, 2023. Staff complete PC 832 within the first year of permanent assignment. 1323 FIRE AND LIFE SAFETY Policy 4.3.1, I-A and B, Facility Sanitation, Whenever there is a youth in a juvenile facility, there shall Safety, & Emergency Response be at least one wide awake person on duty at all times who meets the training standards established by the After a review of documentation, all staff shall Board for general fire and life safety which relate receive Fire and Life Safety Training either specifically to the facility. through CORE training or other contracted certified providers. ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’ Appointment and Qualifications Letter dated April 24, 2023. NCJH meets Title 15 minimum standards for this regulation. 1324 POLICY AND PROCEDURES MANUAL The facility manual is available in electronic and hard copy format. A hard copy version is All facility administrators shall develop, publish, and available in each unit. Per policy and implement a manual of written policies and procedures confirmed in a memorandum written by the that address, at a minimum, all regulations that are facility Superintendent, Kent Boltz, and dated applicable to the facility. Such a manual shall be made July 27, 2022. The memorandum indicates available to all employees, reviewed by all employees, that the manual is administratively reviewed and shall be administratively reviewed at a minimum annually and updated as needed. ☒ ☐ ☐ every two years, and updated, as necessary. Those records relating to the standards and requirements set Per the agency’s policy, JIO detention staff forth in these regulations shall be accessible to the Board review the Policy and Procedures Manual on request. during initial training. The policy is reviewed The manual shall include: by staff annually and or as needed. NCJH meets Title 15 minimum standards for this regulation. (a) table of organization, including channels of Policy 4.1.2 Organizational Chart communications and a description of job Policy 4.1.3 Chain of Command classifications; Policy 4.1.4 Job Classifications ☒ ☐ ☐ NCJH meets Title 15 minimum standards for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose Mission Statement of programs, relationship to the juvenile court, the Policy 4.4.2 Responsibilities and relationships Juvenile Justice/Delinquency Prevention with other agencies Commission or Probation Committee, probation Policy 1.2.3 Use of Volunteers and Interns staff, school personnel and other agencies that are involved in juvenile facility programs; After a review of annual inspection reports by the Juvenile Court, the Juvenile Justice Commission, and through interviews with the ☒ ☐ ☐ probation staff, school personnel, and other agencies, all collaborative partners have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the Napa County Probation Department’s policy and procedure manual. (c) responsibilities of all employees; Policy 1.1.10, I Ethical Responsibilities and Code of Conduct ☒ ☐ ☐ Detention staff have access to the policy and procedure manuals in hard copy and or electronic format. (d) initial orientation and training program for Policy 4.2.1, I-A employees; ☒ ☐ ☐ NCJH meets Title 15 minimum standards for this regulation. (e) initial orientation, including safety and security issues Policy 1.2.3, I-B, 10 Interns and anti-discrimination policies, for support staff, Policy 4, 1.2.3, II-B, 10 Volunteers contract employees, school, mental/behavioral health and medical staff, program providers and Prior to initial entry to the facility, the NCJH volunteers; ensures new support staff, contractors, and ☒ ☐ ☐ or volunteers undergo a safety/security briefing and must complete the initial orientation training. NCJH meets Title 15 minimum standards for this regulation. (f) maintenance of record-keeping, statistics and The agency’s support staff reports and ☒ ☐ ☐ communication system to ensure: maintains records required by regulation. (1) efficient operation of the juvenile facility; Policy 4.2.9 Staffing Policy 4.2.2 Responsibilities and Relationships In part, a case management system, handwritten tracking forms, housing unit ☒ ☐ ☐ programming forms, and shift activity schedules are the main means of record keeping of day-to-day programming and facility operations. NCJH meets Title 15 minimum standards for this regulation. (2) legal and proper care of youth; Policy 4.4.5 Youth Files ☒ ☐ ☐ NCJH meets Title 15 minimum standards for this regulation. (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 4.4.5 Youth Files 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) supply of information to the juvenile court and The agency utilizes a case management those authorized by the court or by the law; and, system for communication and record ☒ ☐ ☐ keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. Policy 4.4.5 Youth Files, VII Confidentiality ☒ ☐ ☐ (g) ethical responsibilities; Policy 1.1.10, I Ethical Responsibilities and ☒ ☐ ☐ Code of Conduct (h) trauma-informed approaches; Policy 4.5.1 Admission; 4.2.1, I-A, 13 In addition to following expectations of the ☒ ☐ ☐ above policy, as part of the annual review training, all NCJH detention staff participated in training that included but was not limited to trauma-informed approaches. (i) culturally responsive approaches; Policy 4.5.1 Admission In addition to following expectations of the ☒ ☐ ☐ above policy, as part of annual review training, all NCJH detention staff participated in training that included but was not limited to culturally responsive approaches. (j) gender responsive approaches; Policy 4.5.1 Admission In addition to following expectations of the ☒ ☐ ☐ above policy, as part of annual review training, all NCJH detention staff participated in training that included but was not limited to gender-responsive approaches. (k) a non-discrimination provision that provides that all Policy 4.2.7 Policy youth within the facility shall have fair and equal access to all available services, placement, care, BSCC staff reviewed the above policy and treatment, and benefits, and provides that no person orientation packets and interviewed youth to shall be subject to discrimination or harassment on conclude that the NCJH meets compliance the basis of actual or perceived race, ethnic group with the elements of this regulation. ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 4.3.2, Emergency Procedures, V chemical agents related security devices, and weapons and ammunition, where applicable; Napa County Juvenile Hall does not use ☒ ☐ ☐ chemical agents or other security devices. Any law enforcement staff are responsible for storing their weapons or equipment in the sallyport lockers prior to entering the facility. (m) establishment of procedures for collection of Medi- Policy 3.3.1 Placement of 18-year-olds Cal eligibility information and enrollment of eligible ☒ ☐ ☐ youth; and, (n) establishment of a policy that prohibits all forms of Policy 1.1.4 Child Abuse Reporting sexual abuse, sexual assault and sexual Policy 1.1.17 PREA Policy harassment. The policy shall include an approach to Policy 4.2.1 Orientation and Training, I-A, 9 preventing, detecting and responding to such ☒ ☐ ☐ conduct and any retaliation for reporting such The above policies are department-wide conduct, as well as a provision for reporting such Administration policies. conduct by youth, staff or a third party. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1325 FIRE SAFETY PLAN Policy 4.3.1 Fire Prevention, Safety, and Disaster Evacuation Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the ☒ ☐ ☐ Overall, based on the documentation State Fire Marshal, in developing a plan for fire safety provided, the facility meets compliance with which shall include, but not be limited to: the elements contained in this section of the Title 15 regulations. a) a fire prevention plan to be included as part of the Policy 4.3.1 Fire Prevention, Safety, and manual of policy and procedures; ☒ ☐ ☐ Disaster Evacuation Plan b) monthly fire and life safety inspections by facility Policy 4.3.1 Fire Prevention, Safety, and staff with two- year retention of the inspection Disaster Evacuation Plan, II-I record; To aid in ensuring compliance, the facility has a staff assigned as the facility Safety Officer. ☒ ☐ ☐ BSCC staff reviewed monthly fire and life safety inspections from the prior March 23, 2022, inspection date to the current inspection date. c) fire prevention inspections as required by Health Policy 4.3.1 Fire Prevention, Safety, and and Safety Code Section 13146.1(a) and (b); Disaster Evacuation Plan, II-K ☒ ☐ ☐ The facility was inspected on March 18, 2022, and completed by Shae Barrett, Napa Fire Department. This inspection is a biennial requirement. d) an evacuation plan; Policy 4.3.1 Fire Prevention, Safety, and Disaster Evacuation Plan, II-J ☒ ☐ ☐ NCJH meets Title 15 minimum standards for this regulation. e) documented fire drills not less than quarterly; Policy 4.3.1 Fire Prevention, Safety, and Disaster Evacuation Plan, II-G BSCC staff reviewed quarterly fire drills from ☒ ☐ ☐ the prior March 23, 2022, inspection date to the current inspection date. NCJH meets Title 15 minimum standards for this regulation. f) a written plan for the emergency housing of youth in Policy 4.3.1 Fire Prevention, Safety, and the case of fire; and, Disaster Evacuation Plan, IV-C ☒ ☐ ☐ Per NCJH policy, adequate emergency housing for the youth will be provided by a neighboring county. g) development of a fire suppression pre-plan in Policy 4.3.1 Fire Prevention, Safety, and cooperation with the local fire department. Disaster Evacuation Plan ☒ ☐ ☐ NCJH meets Title 15 minimum standards for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW Policy 4.3.5, V-A Inspections and D-Annual Each facility administrator shall develop policies and Review procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall An annual NCJH security review letter dated include internal and external security, including, but not October 11, 2022, was provided by limited to, key control, equipment, and staff training. ☒ ☐ ☐ Superintendent Kent Boltz confirming an annual administrative review and evaluation of the NCJH facility. NCJH meets Title 15 minimum standards for this regulation. 1327 EMERGENCY PROCEDURES Policy 4.3.2 Emergency Procedures The facility administrator shall develop facility-specific Policy 4.3.1 Fire Prevention, Safety, and policies and procedures for emergencies that shall Disaster Evacuation Plan ☒ ☐ ☐ include, but not be limited to: NCJH meets Title 15 minimum standards for this regulation. (a) escape, disturbances, and the taking of hostages; Policy 4.3.2, I-A Escapes Policy 4.3.2, II-A Disturbances ☒ ☐ ☐ Policy 4.3.2, III-A Hostages (b) civil disturbance, active shooter and terrorist attack; Policy 4.3.2, IV-A ☒ ☐ ☐ (c) fire and natural disasters; Policy 4.3.1 ☒ ☐ ☐ (d) periodic testing of emergency equipment; Policy 4.3.1, I-C ☒ ☐ ☐ NCJH meets Title 15 minimum standards for this regulation. (e) emergency evacuation of the facility; and Policy 4.3.1, II-J ☒ ☐ ☐ This policy articulates coordination and expectations of staff for the emergency full evacuation of the facility. (f) a program to provide all youth supervision staff with Policy 4.3.1, VI-A Superintendent an annual review of emergency procedures. Policy 4.3.1, VI-B Staff The facility provided an emergency ☒ ☐ ☐ preparedness training class roster showing detention staff participation. NCJH meets Title 15 minimum standards for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Policy 4.3.4 Policy The facility administrator shall develop and implement policy and procedures that provide for direct visual BSCC staff confirmed that safety checks were observation of youth at a minimum of every 15 minutes, conducted per Title 15 minimum standards. at random or varied intervals during hours when youth After a review of documentation, and to are asleep or when youth are in their rooms, confined in ensure ongoing compliance, we discussed holding cells or confined to their bed in a dormitory. the importance of detention staff clearly Supervision is not replaced, but may be supplemented identifying themselves, on the safety check by, an audio/visual electronic surveillance system log, as being a staff member present in the designed to detect overt, aggressive or assaultive unit conducting safety checks. Further BSCC behavior and to summon aid in emergencies. All safety staff recommend a standard documented checks shall be documented with the actual time the format of identifying which youth remains in ☒ ☐ ☐ check is completed. his/her room. Also, it is best to indicate when all youth are in their rooms, just as it is indicated when all youth are in their rooms. Lastly, to ensure consistency with compliance, BSCC staff discussed favorable outcomes when supervisory staff regularly conduct periodic safety check audits and provide feedback to staff. NCJH meets Title 15 minimum standards for this regulation. 1329 SUICIDE PREVENTION PLAN Policy 4.2.8 Suicide Prevention The facility administrator, in collaboration with the The agency Suicide Prevention Plan is a healthcare and behavioral/mental health collaboration with Probation, Wellpath and administrators, shall plan and implement written policies HHSA-Behavioral Health to ensure youth at and procedures which delineate a Suicide Prevention risk or identified as at risk are supervised Plan. The plan shall consider the needs of youth appropriately and provided with necessary experiencing past or current trauma. Suicide prevention services. responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The ☒ ☐ ☐ Specific criteria in the plan address intake plan shall include the following elements: assessments and screenings, communication amongst agency partners, response by staff, and notifications to staff, administration, family, and the Court when appropriate. The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’s Appointment and Qualifications Letter dated April 24, 2023. (a) Suicide prevention training as required in Section Policy 4.2.8 Suicide Prevention, I 1322, Youth Supervision Staff Orientation, and Training and the Juvenile Corrections Officer Core BSCC staff requested to review STC Suicide Course. prevention class rosters showing intake staff and detention staff received the appropriate suicide prevention training. We also requested to review suicide attempts and/or suicide ideations from the prior 2022 BSCC ☒ ☐ ☐ inspection to the current inspection. The agency confirmed that an annual refresher suicide prevention training is included in the NCJH Suicide Prevention Plan. In addition, staff receive suicide prevention training during Counselor CORE training. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and Policy 4.2.8 Suicide Prevention, II-B Precautionary Protocols (1) All youth shall be screened for risk of We reviewed random youth intake screenings suicide at intake and as needed during and/or assessments completed by intake detention. facility staff. NCJH intake staff screen, assess, and identify youth who may be a suicide risk. The elements of this regulation ☒ ☐ ☐ are performed via staff’s personal observations, intake questions, interviews with the arresting officer, and information from parents. Medical staff conduct an assessment as well. NCJH meets Title 15 minimum standards for this regulation. (2) All youth supervision staff who perform Policy 4.2.8 Suicide Prevention, II-C intake processes shall be trained in screening youth for risk of suicide. The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’ ☒ ☐ ☐ Appointment and Qualifications Letter dated April 24, 2023. In addition, an annual suicide prevention refresher training is provided to all staff. (3) All youth who have been identified during Policy 4.2.8 Suicide Prevention, II-E the intake screening process to be at risk of suicide shall be referred to Youths identified during the intake screening behavioral/mental health staff for a suicide process to be at risk of suicide shall be seen risk assessment. by a Behavioral Health therapist within 96 hours of admission. ☒ ☐ ☐ After a review of the above policy, incident reports, and an interview with health services staff, BSCC staff confirmed that the NCJH meets Title 15 minimum standards for this regulation. (4) Precautionary protocols shall be developed Policy 4.2.8 Suicide Prevention, II-F to ensure the youth’s safety pending the behavioral/mental health assessment. Per the above policy, youth found to be at risk for suicide may be placed on a suicide watch status identified as “Special Watch”, depending on the level of severity. While on Special Watch status, safety checks are ☒ ☐ ☐ conducted at a minimum of every 5 minutes. In the Intake Holding Unit pending a clinical Behavioral Health assessment. BSCC staff met with behavioral health staff to ensure the policy was in line with the procedure. NCJH meets Title 15 minimum standards for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral process to behavioral/mental health staff Policy 4.2.8 Suicide Prevention, II-E for assessment and/or services. BSCC staff requested to review suicide attempts and/or suicide ideations from the prior 2022 inspection to the current inspection. We also interviewed Behavioral ☒ ☐ ☐ Health staff. There is a behavioral health staff person on site Monday through Friday. There is an on- call crisis unit available to respond to suicide- related incidents on weekends and after hours. (d) Procedures for monitoring of youth identified at risk Policy 4.2.8 Suicide Prevention, III-G for suicide. To monitor youth at risk for suicide, the facility utilizes the necessary watch precautions. It was noted that the negative airflow room in the intake unit has been updated. ☒ ☐ ☐ Per the above policy, youth found to be at risk for suicide may be placed on a suicide watch status identified as “Special Watch”, depending on the level of severity. While on Special Watch status, safety checks are conducted at a minimum of every 5 minutes. (e) Safety Interventions Policy 4.2.8 Suicide Prevention, III-H (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☐ ☐ NCJH meets Title 15 minimum standards for suicide which may include, but are not this regulation. limited to: A. Housing consideration Policy 4.2.8 Suicide Prevention, III-H Suicide ☒ ☐ ☐ Watch B. Treatment strategies including Policy 4.2.8 Suicide Prevention, III-I, 4 trauma-informed approaches Trauma-Informed Approaches ☒ ☐ ☐ Weekly Multi-Disciplinary Team (MDT) meetings provide the collaboration needed to incorporate treatment strategies, and trauma- informed approaches. (2) Procedures to instruct youth supervision Policy 4.2.8 Suicide Prevention, III Monitoring staff how to respond to youth who exhibit Treatment, and Safety Interventions. suicidal behaviors. ☒ ☐ ☐ Policy 4.2.8 Suicide Prevention, II-C Training Detention staff are provided initial and ongoing suicide prevention training. (f) Communication Policy 4.2.8 Suicide Prevention, II-A (1) The intake process shall include communication with the arresting officer and family guardians regarding the youth’s ☒ ☐ ☐ NCJH meets Title 15 minimum standards for past or present suicidal ideations, behaviors this regulation. or attempts. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures for clear and current The facility has weekly MDT meetings, information sharing about youth at risk for referred to as the “Committee,” including suicide with youth supervision, healthcare, representatives from probation (staff and and behavioral/mental health staff. administrators), medical, behavioral health ☒ ☐ ☐ and teachers or school administrators. NCJH meets Title 15 minimum standards for this regulation. (g) Debriefing of Critical Incidents Related to Suicides Policy 4.2.8 Suicide Prevention, III-O or Attempts (1) Process for administrative review of the NCJH meets Title 15 minimum standards for ☒ ☐ ☐ circumstances and responses proceeding, this regulation. during and after the critical incident. (2) Process for a debriefing event with affected Policy 4.2.8 Suicide Prevention, III, M-2 staff. ☒ ☐ ☐ NCJH meets Title 15 minimum standards for this regulation. (3) Process for a debriefing event with affected Policy 4.2.8 Suicide Prevention, III-M, 3 youth. ☒ ☐ ☐ NCJH meets Title 15 minimum standards for this regulation. (h) Documentation Policy 4.2.8 Suicide Prevention, III-M (1) Documentation processes shall be developed to ensure compliance with this ☒ ☐ ☐ regulation Youth identified at risk for suicide shall not be denied Policy 4.2.8 Suicide Prevention, III-L the opportunity to participate in facility programs, services and activities which are available to other non- After a review of documentation of youth on suicidal youth, unless deemed necessary for the safety Special Watch suicide prevention status, of the youth or security of the facility. Any deprivation documentations, BSCC staff encouraged the of programs, services or activities for youth at risk of facility to incorporate details to the form that suicide shall be documented and approved by the provide more detail as it relates to required facility manager. ☒ ☐ ☐ programming offered to youth and refusal of required programming offered to the youth. It is recommended to update the policy to reflect any changes in practice as they relate to suicide prevention. NCJH meets Title 15 minimum standards for this regulation. 1340 REPORTING OF LEGAL ACTIONS Policy 4.4.1 Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ At the time of this inspection, there were no of confinement, filed against persons or legal entities reports of legal action having occurred since responsible for juvenile facility operation. the prior inspection. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 4.4.2 Death and Serious Illness or OF A YOUTH WHILE DETAINED Injury of a Youth While in Custody, I (1) Death of a Youth. This policy requires notification from the Chief (a) The facility administrator, in cooperation with the Probation Officer to the parent or legal health administrator and the behavioral/mental guardian and attorney of record. health director, shall develop written policies and procedures in the event of the death of a youth Chapter 4, Section 1341.1 Required Legal ☒ ☐ ☐ while detained, which include notifications to Notification (p. 3). necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in This policy includes notification of the Juvenile loco parentis and the youth’s attorney of record. Court by the Chief Probation Officer. At the time of this inspection, there were no reports of the death of a youth in custody having occurred since the prior inspection. (b) The health administrator, in cooperation with the Policy 4.4.2 Death and Serious Illness or facility administrator, shall develop written policies Injury of a Youth While in Custody, I-F and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Policy 4.4.2 Death and Serious Illness or Board a copy of the report submitted to the Attorney Injury of a Youth While in Custody, I-C General under Government Code Policy 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Policy 4.4.2 Death and Serious Illness or the administrator, the Board may within 30 calendar Injury of a Youth While in Custody, I-E days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 4.4.2 Death and Serious Illness or (a) The facility administrator, in cooperation with the Injury of a Youth While in Custody, II health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Napa County Juvenile Hall submits monthly Each juvenile facility shall submit required population reports to the BSCC. and profile survey reports to the Board within 10 working days after the end of each reporting period, in ☒ ☐ ☐ Per the Board of State and Community a format to be provided by the Board. Corrections, records show that the NCJH Profile Survey Reports are timely and meet minimum standards for this regulation. 1343 JUVENILE FACILITY CAPACITY Policy 4.4.4 Facility Capacity, II When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than The rated capacity for the facility is 60. At the ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility time of the inspection, the youth population administrator shall provide a crowding report to the totaled 17 youth. Board in a format provided by the Board. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Policy 4.5.1 Admission/Booking The facility administrator shall develop and implement We reviewed10 examples between July 2022 written policies and procedures for admittance of youth to present or the 10 most recent admission that emphasize respectful and humane engagement forms completed. with youth, and reflect that the admission process may be traumatic to youth who may have already A review of the documentation indicates experienced trauma. Policies shall be trauma-informed, NCJH complies with the minimum standards culturally relevant, and responsive to the language and for this regulation. literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: Through a combination of a variety of documentation reviews, interviews with youth ☒ ☐ ☐ housed at the facilities, interviews with detention staff, and interviews with medical health partners. The Deputy Probation Officer (DPO) or the Institutional Supervisor II (ISII) is responsible for reviewing the intake documents and approving admission. Also, the admission process includes a transgender preference form to allow youth to articulate their desired housing, dress, and search preferences. (a) the admittance process shall include: Policy 4.5.1 Admission/Booking, IV-A, 2 (1) Access to two free phone calls within one hour of admittance in accordance with the provisions BSCC staff reviewed documentation and ☒ ☐ ☐ of Welfare and Institution Code Section 627; interviewed detention staff, as well as youth housed at the facility. We confirmed that the facility offers 2 phone calls at intake. (2) Offer of a shower; Policy 4.5.1 Admission/Booking, V-A BSCC staff reviewed documentation and ☒ ☐ ☐ interviewed detention staff, as well as youth housed at the facility. We confirmed that the facility offers a shower during the intake process. (3) Documented secure storage of personal Policy 4.5.1 Admission/Booking, V-B ☒ ☐ ☐ belongings; (4) Offer of food upon arrival; Policy 4.5.1 Admission/Booking, IV-A, 1-g ☒ ☐ ☐ The booking sheet provides assurance that youth are offered a meal at intake. (5) Screening for physical and behavioral health Policy 4.5.1 Admission/Booking, IV-A, 1-a and safety issues, intellectual or developmental disabilities; After a review of the above policy and the youth intake documentation, the facility’s medical and behavioral health personnel evaluate youth within 72 hours of admittance. ☒ ☐ ☐ In addition, the intake JHC is trained to assess each youth using the Medical Screening tool and ask youth targeted questions to ensure appropriate screening determinations. NCJH meets Title 15 minimum standards for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) Screening for physical and developmental Policy 4.5.1 Admission/Booking, IV-A, 1-b disabilities in accordance with Sections 1329, Policy 4.5.20 Youth with Developmental 1413, and 1430 of these regulations; Disabilities Through documentation and interviews with ☒ ☐ ☐ medical and behavioral health staff, BSCC staff confirmed that NCJH ensures that all. Youths have a full medical exam within 96 hours of intake. NCJH exceeds requirements by ensuring that youth are screened within 72 hours of admission. (7) Contact with Regional Center for the Policy 4.5.1 Admission/Booking, IV-A, 1-c Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Policy 4.5.1 Admission/Booking, IV-A, 1-f (b) juvenile hall administrators shall establish written Policy 4.5.1 Admission/Booking, III Criteria for criteria for detention that considers the least Detention restrictive environment. We observed documentation showing that all ☒ ☐ ☐ youth are screened by utilizing a classification form that assesses the housing unit placement of the youth based on the criminal sophistication of the youth. (c) juvenile camps and post-dispositional programs in Policy 4.5.1 Admission/Booking, VII juvenile halls shall develop policies and procedures that advise the youth of the estimated ☒ ☐ ☐ length of stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and Policy 4.5.1 Admission/Booking, IV-A, 2-c procedures that advise any committed youth of the estimated length of his/her stay. ☒ ☐ ☐ Juvenile Hall Counselors go over the Court Minute Order with the youth at intake when the youth returns to the facility. 1350.5. SCREENING FOR THE RISK OF SEXUAL Policy 4.5.1 Admission/Booking, IV-1 ABUSE BSCC staff reviewed 10 recent screenings for The facility administrator shall develop and implement the risk of sexual victimization. We observed written policies and procedures to reduce the risk of that the agency screens all youth admitted to sexual abuse by or upon youth. The policy shall require the juvenile Hall within 72 hours of admission facility staff to assess each youth within 72 hours of using the Medical Screening tool. It appears admission based on the following information: that through multiple points of contact, the youth may receive portions of the screening as it relates to screening for the risk of sexual ☒ ☐ ☐ victimization. To provide clarity and ensure ongoing compliance is met specific to the elements of this regulation, BSCC staff recommend more detail in policy to indicate who conducts the screening and by what process. Mental Health is willing to collaborate with probation to facilitate the screening. NCJH meets Title 15 minimum standards for this regulation. (a) Prior sexual victimization or abusiveness; Policy 4.5.1 Admission/Booking, IV-1, A ☒ ☐ ☐ 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Gender nonconforming appearance or manner; or Policy 4.5.1 Admission/Booking, IV-1, B identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☐ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; Policy 4.5.1 Admission/Booking, IV-1, C ☒ ☐ ☐ (d) Age; Policy 4.5.1 Admission/Booking, IV-1, D ☒ ☐ ☐ (e) Level of emotional and cognitive development; Policy 4.5.1 Admission/Booking, IV-1, E ☒ ☐ ☐ (f) Physical size and stature; Policy 4.5.1 Admission/Booking, IV-1, F ☒ ☐ ☐ (g) Mental illness or mental disabilities; Policy 4.5.1 Admission/Booking, IV-1, G ☒ ☐ ☐ (h) Intellectual or developmental disabilities; Policy 4.5.1 Admission/Booking, IV-1, H ☒ ☐ ☐ (i) Physical disabilities; Policy 4.5.1 Admission/Booking, IV-1, I ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, Policy 4.5. Admission/Booking 1, IV-1, J ☒ ☐ ☐ (k) Any other specific information about the individual Policy 4.5.1 Admission/Booking, IV-1, K youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 4.5.1 Admission/Booking, IV-2 conversations with the youth during the admittance process, medical and behavioral health screenings; NCJH meets Title 15 minimum standards for ☒ ☐ ☐ during classification assessments; and by reviewing this regulation. court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 4.5.1 Admission/Booking, IV-3 controls on the dissemination of information within the facility relative to responses received pursuant to this NCJH meets Title 15 minimum standards for ☒ ☐ ☐ assessment in order to ensure that sensitive information this regulation. is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 4.5.2 Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth Compliance with this regulation is confirmed from custody which provide for: based on a review of facility policies and procedures, a review of the 10 most recent selections of juvenile hall release forms, ☒ ☐ ☐ interviews with collaborative partners, as well as interviews with detention staff and youth housed at the facility. NCJH meets Title 15 minimum standards for this regulation. (a) verification of identity/release papers; Policy 4.5.2, I-D, 2 ☒ ☐ ☐ (b) return of personal clothing and valuables; Policy 4.5.2, I-D, 4 and 5 ☒ ☐ ☐ (c) notification to the youth's parents or guardian; Policy 4.5.2, I Final Release Policy 4.5.2, IV In-Custody Transfer Release ☒ ☐ ☐ Policy 4.5.2, V DJJ Release 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) notification to the facility health care provider in Policy 4.5.2, I-D, 7 accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; BSCC staff interviewed medical services and, personnel to help in determining compliance ☒ ☐ ☐ with minimum standards for this section of the regulation. We observed that collaboration with the Transition Center ensures information exchange is made accordingly. (e) notification of school staff; Policy 4.5.2, I-D, 8 BSCC staff interviewed education services (Special Education Teacher) to help in ☒ ☐ ☐ determining compliance with minimum standards for this section of the regulation. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. (f) notification of facility mental health personnel. Policy 4.5.2, I-D, 9 BSCC staff interviewed education services (Supervising Mental Health Therapist) to help in determining compliance with minimum ☒ ☐ ☐ standards for this section of the regulation. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. The facility administrator shall develop and implement Policy 4.5.2, I-E policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry It appeared that elements of this regulation services including, but not limited to, medical and are met via the Child and Family Therapy behavioral health, education, probation supervision and meetings (CFT) by the DPO at release. To community-based services. ensure consistency and provide an ability to ☒ ☐ ☐ provide confirmation that the elements of this regulation are met, BSCC staff provided technical assistance in recommending that the facility incorporate a written procedure with an identified transition release plan document that is provided to youth leading up to release from custody. The facility administrator shall develop and implement Policy 4.5.2, II-E through H written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Policy 4.5.3 The facility administrator shall develop and implement written policies and procedures on classification of Compliance with this regulation is confirmed youth for the purpose of determining housing placement based on a review of facility policies and in the facility. procedures, a review of the 10 most recent Such procedures shall: selections of juvenile hall classification documents, interviews with collaborative partners, as well as interviews with detention ☒ ☐ ☐ staff and youth housed at the facility. The facility has a Classification Assessment form which is used upon admission to the facility. Room placement is the classification criteria as detention and committed youth are in one unit. The decisions include proximity to the staff control area, upper or lower-tier rooms, or single/double occupancy cells. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) provide for the safety of the youth, other youth, Policy 4.5.3 Policy facility staff, and the public by placing youth in the appropriate, least restrictive housing and program Through a review of the above policy, settings. Housing assignments shall consider the ☒ ☐ ☐ interviews with supervisory staff, and need for single, double or dormitory assignment or admission documentation, BSCC staff location within the dormitory; determined that the NCJH meets compliance with the elements of this regulation. (b) consider facility populations and physical design of Policy 4.5.3 Policy the facility; ☒ ☐ ☐ The agency places a great deal of emphasis on classification due to the living space. (c) provide that a youth shall be classified upon Policy 4.5.3, I-A admittance to the facility; classification factors shall include, but not be limited to: age, maturity, Through a review of the above policy, sophistication, emotional stability, program needs, ☒ ☐ ☐ interviews with supervisory staff, and legal status, public safety considerations, admission documentation, BSCC staff medical/mental health considerations, gender and determined that the NCJH meets compliance gender identity of the youth; with the elements of this regulation. (d) provide for periodic classification reviews, including Policy 4.5.3, II provisions that consider the level of supervision and the youth's behavior while in custody; and, BSCC staff observed that classification reviews are completed weekly, or if ☒ ☐ ☐ applicable, as needed. Weekly MDT meetings also provide input regarding a youth’s classification status. (e) provide that facility staff shall not separate youth Policy 4.5.3, I-B from the general population or assign youth to a Temporary separation in the unit. single occupancy room based solely on the youth's Policy 4.5.18 Separation actual or perceived race, ethnic group identification, Policy 4.5.3, III ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender The facility intake staff completed the expression, mental or physical disability, or HIV classification form that identifies specific status. This section does not prohibit staff from ☒ ☐ ☐ criteria to determine housing classifications. placing youth in a single occupancy room at the In addition, the intake staff asks the necessary youth's specific request or in accordance with Title questions of the youth, and the arresting 15 regulations regarding separation. officer, and makes visual observations of the youth. NCJH meets Title 15 minimum standards for this regulation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 4.5.3, I-C transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually Through a review of the above policy, abusive. ☒ ☐ ☐ interviews with supervisory staff, and admission documentation, BSCC staff determined that the NCJH meets compliance with the elements of this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 4.5.19 Transgender and Intersex Youth The facility administrator shall develop written policies NCJH meets Title 15 minimum standards for and procedures ensuring respectful and equitable ☒ ☐ ☐ this regulation. treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Policy 4.5.19 Transgender and Intersex identity and shall refer to the youth by the youth’s Youth, I-A preferred name and gender pronoun, regardless of During the intake process, youth are provided the youth’s legal name. Facilities may prohibit the with a “Transgender Preference” form. use of gang or slang names or names that ☒ ☐ ☐ otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 4.5.19 Transgender and Intersex themselves in a manner consistent with their Youth, I-B and C gender identity and shall provide youth with the ☒ ☐ ☐ institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Policy 4.5.19 Transgender and Intersex that best meets their individual needs and promotes Youth, II-A and B their safety and well-being. Staff may not automatically house youth according to their Through a review of the above policy, external anatomy and shall document the reasons admission documentation, and interviews ☒ ☐ ☐ for any decision to house youth in a unit that does with detention and supervisory staff, BSCC not match their gender identity. In making a housing staff determined that the NCJH meets decision, staff shall consider the youth’s compliance with the elements of this preferences, as well as any recommendations from regulation the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that Policy 4.5.19 Transgender and Intersex transgender and intersex youth have access to Youth, I-D medical and behavioral health providers qualified to ☒ ☐ ☐ provide care and treatment to transgender and NCJH meets Title 15 minimum standards for intersex youth. this regulation. (e) Consistent with the facility’s reasonable and Policy 4.5.19 Transgender and Intersex necessary security considerations and physical Youth, II-B plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 4.5.19 Transgender and Intersex youth for the purpose of determining the youth’s Youth, III-A Anatomical Search, and III-C anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ Transgender Search respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION Policy 4.5.4 Youths Orientation, I The facility administrator shall develop and implement written policies and procedures to orient a youth prior to BSCC staff reviewed policy and procedure, placement in a living area. Both written and verbal 10 recent orientation packets, reviewed the information shall be provided and supplemented with youth handbook, interviewed detention staff, video orientation if feasible. Provision shall be made to and interviewed youth housed at the facility to provide accessible orientation information to all help determine compliance. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall All youth are provided written and verbal include information that addresses: ☒ ☐ ☐ orientation guidance at intake. Both the staff conducting the orientation and the youth sign the Orientation Acknowledgement form. In review of the youth handbook, provides a summary of policies, guidance of behaviors, sets expectations, and allows for dialogue if a youth is unclear on a specific topic. NCJH meets Title 15 minimum standards for this regulation. (a) facility rules including contraband and searches Policy 4.5.4 Youths Orientation, II-A and disciplinary procedures; ☒ ☐ ☐ NCJH meets Title 15 minimum standards for this regulation. (b) facility’s system of positive behavior interventions Policy 4.5.4 Youths Orientation, II-B and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ NCJH meets Title 15 minimum standards for facility rules, and consequences that may result this regulation. when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 4.5.4 Youths Orientation, II-C facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Policy 4.5.4 Youths Orientation, II-D ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Policy 4.5.4 Youths Orientation, II-E that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ NCJH meets Title 15 minimum standards for name of the person or position designated to this regulation. resolve the issue; (f) access to legal services and information on the Policy 4.5.4 Youths Orientation, II_F ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental Policy 4.5.4 Youths Orientation, II-G ☒ ☐ ☐ health care; (h) access to education, religious services, and Policy 4.5.4 Youths Orientation, II-H recreational activities; ☒ ☐ ☐ We interviewed youth and intake staff to help in determining that NCJH meets compliance with the elements of this regulation. (i) housing assignments; Policy 4.5.4 Youths Orientation, II-I ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Policy 4.5.4 Youths Orientation, II-J including the availability of personal care items ☒ ☐ ☐ We interviewed youth and intake staff to help in determining that NCJH meets compliance with the elements of this regulation. (k) rules and access to correspondence, visits and Policy 4.5.4 Youths Orientation, II-K ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 4.5.4 Youths Orientation, II-L ☒ ☐ ☐ other activities; 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (m) facility policies on the use of force, use of restraints, Policy 4.5.4 Youths Orientation, II-M chemical agents and room confinement; ☒ ☐ ☐ We interviewed youth and intake staff to help in determining that NCJH meets compliance with the elements of this regulation. (n) immigration legal services; Policy 4.5.4 Youths Orientation, II-N ☒ ☐ ☐ (o) emergencies including evacuation procedures; Policy 4.5.4 Youths Orientation, II-O ☒ ☐ ☐ (p) non-discrimination policy and the right to be free Policy 4.5.4 Youths Orientation, II-P from physical, verbal or sexual abuse and harassment by other youth and staff; ☒ ☐ ☐ We interviewed youth and intake staff to help in determining that NCJH meets compliance with the elements of this regulation. (q) availability of services and programs in a language Policy 4.5.4 Youths Orientation, II-Q ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 4.5.4 Youths Orientation, II-R ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 4.5.4 Youths Orientation, II-S information regarding the youth’s stay in the facility that at a minimum includes answers to frequently The policy states parents will be provided an ☒ ☐ ☐ asked questions and provides contact information orientation form that gives the information for the facility, medical, school and mental health; required by this regulation. and, (t) a process by which youth may request access to Policy 4.5.4 Youths Orientation, II-T Title 15 Minimum Standards for Juvenile Facilities. We interviewed youth and intake staff to help in determining that NCJH meets compliance ☒ ☐ ☐ with the elements of this regulation. 1354 SEPARATION Policy 4.5.18 Separation The facility administrator shall develop and implement BSCC staff reviewed policy and procedure 10 written policies and procedures that address: recent Separation reports, interviewed detention staff, and interviewed youth housed at the facility to help determine compliance. ☒ ☐ ☐ We also interviewed collaborative partners to gain further insight to confirm compliance with this regulation. NCJH meets Title 15 minimum standards for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, but are Policy 4.5.18 Separation not be limited to, medical and mental health conditions, assaultive behavior, disciplinary The facility institutes the following types of consequences and protective custody. Separations: • Voluntary Separation • Temporary Separation • Group Separation • Medical/Mental Health • Protective Custody BSCC staff observed that “Time Out” is referenced on forms, but in policy, it is identified as Temporary Separation. We also observed that during times when the sole housing unit is experiencing peer conflicts among multiple youths on the unit, an alternating program identified in reports as the “A/B Program” is utilized. This program is not ☒ ☐ ☐ identified in the policy. BSCC staff provided technical assistance in recommending that staff use language in reports that accurately reflect policy and procedure. Secondly, we discussed best practice outcomes when incorporating a group or individual separation program such as the A/B program, such program should be memorialized and included in policy and procedures. This will ensure that practices are in line with policy. The facility acknowledged this. In addition, a memorandum to all staff was immediately distributed to discontinue the use of the A/B program. NCJH meets Title 15 minimum standards for this regulation. (b) consideration of positive youth development and Policy 4.5.18 Separation, Procedure I-B ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 4.5.18 Separation, Procedure I-A privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 4.5.18 Separation, Procedure I-C ☒ ☐ ☐ Title 15 Section 1390 shall apply. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) when separation results in room confinement, the Policy 4.5.18 Separation, Procedure I-D separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and BSCC staff observed an occurrence of youth Section1354.5 of these regulations. on the A/B split grouping program alternating eating meals in their respective rooms. BSCC staff provided technical assistance to the facility to be aware that per Section 1354.5 ☒ ☐ ☐ of these regulations, room confinement shall not be used for the purposes of punishment, coercion, convenience, or retaliation by staff. The facility acknowledged this. In addition, a memorandum to all staff was immediately distributed to discontinue the use of the A/B program. (f) policies and procedures shall ensure a daily review Policy 4.5.18 Separation, Procedure II-A of separated youth to determine if separation through E remains necessary. ☒ ☐ ☐ Each type of separation has an identified time and type of review. At a minimum, the reviews occur daily but in most cases every shift. 1354.5 ROOM CONFINEMENT Policy 4.7.2 Room Confinement (a) The facility administrator shall develop and implement written policies and procedures To help determine compliance. BSCC staff addressing the confinement of youth in their room reviewed policy and procedure; interviewed that are consistent with Welfare and Institutions detention staff, interviewed collaborative Code Section 208.3. The placement of a youth in partners, and interviewed youth housed at the room confinement shall be accomplished in facility. There were no incidents of room accordance with the following guidelines: confinements reported since the prior inspection in March of 2022. This is ☒ ☐ ☐ commendable and shows efforts made by the facility to provide effective counseling and communication. The facility living area space allows for staff to utilize separation strategies in the unit rather than room confinement (RC). NCJH meets Title 15 minimum standards for this regulation. (1) Room confinement shall not be used before Policy 4.7.2 Room Confinement, I-A, 1 other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Room confinement shall not be used for the Policy 4.7.2 Room Confinement, I-A, 2 purposes of punishment, coercion, convenience, or retaliation by staff. BSCC staff observed a program identified as the “Off Program”, in the facility’s Discipline Policy 4.7.1. In review of the “Off Program”, a youth may be placed in his/her room for a period of 5 minutes up to 4 hours”. This aligns with the elements of room confinement. BSCC staff discussed with the agency that any form of room confinement should not be ☒ ☐ ☐ associated with discipline/ punishment. To ensure ongoing compliance and that policy and procedure are in line with the provisions of these regulations, BSCC staff provided technical assistance in recommending that the “Off Program” procedure be removed from the discipline section of the policy manual and inserted into the Policy 4.7.2 Room Confinement section of the policy manual. (3) Room confinement shall not be used to the Policy 4.7.2 Room Confinement, I-A, 3 extent that it compromises the mental and ☒ ☐ ☐ physical health of the youth. NCJH meets Title 15 minimum standards for this regulation. (b) A youth may be held up to four hours in room Policy 4.7.2 Room Confinement, I-B confinement. After the youth has been held in room confinement for a period of four hours, staff shall do The facility uses the following documentation one or more of the following: tools to help track and log room confinement ☒ ☐ ☐ include, but are not limited to: • Time Out Tracking Form • Unit Logbook (1) Return the youth to general population. Policy 4.7.2 Room Confinement, I-B, 1 Youth are assessed a minimum of every 5 minutes up to 2 hours by the Supervisor or ☒ ☐ ☐ Senior Counselor to ascertain the youth’s ability to return to regular programming, with or without a selected, modified, or Individualized Special Program (ISP). (2) Consult with mental health or medical staff. Policy 4.7.2 Room Confinement, I-B, 2 ☒ ☐ ☐ NCJH meets Title 15 minimum standards for this regulation. (3) Develop an individualized plan that includes the Policy 4.7.2 Room Confinement, I-B, 3 goals and objectives to be met in order to ☒ ☐ ☐ reintegrate the youth to general population. Individualized Special Program (ISP) is identified as a type of reintegration plan. (4) If room confinement must be extended beyond Policy 4.7.2 Room Confinement, I-C ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room Policy 4.7.2 Room Confinement, I-C, 1 confinement and the basis for the extension, the date and time the youth was NCJH meets Title 15 minimum standards for ☒ ☐ ☐ first placed in room confinement, and when this regulation. he or she is eventually released from room confinement. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Develop an individualized plan that Policy 4.7.2 Room Confinement, I-C, 2 includes the goals and objectives to be met in order to integrate the youth to general Individualized Special Program (ISP) is population. ☒ ☐ ☐ identified as a type of reintegration plan. There is also a Modified program that separates a youth from the group outside of his/her room. (C) Obtain documented authorization by the Policy 4.7.2 Room Confinement, I-C, 4 facility superintendent or his or her ☒ ☐ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of Policy 4.7.2 Room Confinement, I-D, 1 and 2 single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Policy 4.7.2 Room Confinement, I-D, 3 in court holding facilities or adult facilities. ☒ ☐ ☐ This facility is not either a Court Holding Facility or an Adult Facility. (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ NCJH meets Title 15 minimum standards for additional protections to youth. this regulation. (8) This section does not apply during an Policy 4.7.2 Room Confinement, I-D, 4 extraordinary emergency circumstance that requires a significant departure from normal NCJH meets Title 15 minimum standards for institutional operations, including a natural this regulation. disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 4.7.2 Room Confinement, I-D, 5 and 6 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not ☒ ☐ ☐ required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 4.5.6 Counseling, Casework Services, The facility administrator shall develop and implement Institutional Assessment and Case Plan written policies and procedures for assessment and ☒ ☐ ☐ case planning. NCJH meets Title 15 minimum standards for this regulation. (a) Assessment: Policy 4.5.6 Counseling, Casework Services, The assessment is based on information collected Institutional Assessment and Case Plan, during the admission process with periodic review, Procedure II which includes the youth's risk factors, needs and strengths including, but not limited to, identification ☒ ☐ ☐ NCJH meets Title 15 minimum standards for of substance abuse history, educational, this regulation. vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Institutional Case Plan: Policy 4.5.6, Counseling, Casework Services, (1) A case plan shall be developed for each youth Institutional Assessment and Case Plan, held for at least 30 days or more and created Procedure II within 40 days of admission. Per policy, the Juvenile Hall Counselor (JHC) is assigned a small caseload of youth that he/she meets with weekly. The JHC shall, at ☒ ☐ ☐ a minimum, every 15 days and for any youth held over 30 days, complete a Behavior Summary also referred to as an Institutional Assessment and Plan (IAP). NCJH meets Title 15 minimum standards for this regulation. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution Policy 4.5.6, Counseling, Casework Services, of problems identified in the assessment; Institutional Assessment and Case Plan, Procedure IV ☒ ☐ ☐ The element of this regulation is included in the Behavior Summary. NCJH meets Title 15 minimum standards for this regulation. (B) a plan for meeting the objectives that Policy 4.5.6 Counseling, Casework Services, includes a description of program resources Institutional Assessment and Case Plan, needed and individuals responsible for Procedure IV ☒ ☐ ☐ assuring that the plan is implemented; The element of this regulation is included in the Behavior Summary. (3) periodic evaluation of progress towards meeting Policy 4.5.6 Counseling, Casework Services, the objectives, including periodic review and Institutional Assessment and Case Plan, discussion of the plan with the youth; Procedure II The behavior summaries are forwarded to the youth’s DPO every 15 days and include daily ☒ ☐ ☐ progress and information obtained at the weekly MDT meetings. To ensure ongoing compliance, BSCC staff discussed the importance of being consistent with documenting that the case plan is periodically reviewed with the youth. (4) a transition plan, the contents of which shall be Policy 4.5.6 Counseling, Casework Services, subject to existing resources, shall be Institutional Assessment and Case Plan, developed for post dispositional youth in Procedure VIII accordance with Section 1351; and, It appeared that elements of this regulation are met via the CFT meeting and the Deputy ☒ ☐ ☐ Probation Officer at release. However, documentation to provide consistency with proof of practice was not clearly identified. BSCC staff discussed favorable outcomes when a written procedure with an identified transition release plan document is incorporated into the release process. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) in as much as possible and if appropriate, the Policy 4.5.6 Counseling, Casework Services, plan, including the transition plan, shall be Institutional Assessment and Case Plan, developed with input from the family, supportive ☒ ☐ ☐ Procedure V adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy 4.5.6 Counseling, Casework Services, The facility administrator shall develop and implement Institutional Assessment and Case Plan written policies and procedures ensuring the availability ☒ ☐ ☐ of appropriate counseling and casework services for all NCJH meets Title 15 minimum standards for youth. Policies and procedures shall ensure: this regulation. (a) youth will receive assistance with needs or Policy 4.5.6 Counseling, Casework Services, concerns that may arise; Institutional Assessment and Case Plan, III Daily ☒ ☐ ☐ BSCC staff observed that via the CJNET case management system, the JHC documents weekly counseling sessions conducted with the youth. (b) youth will receive assistance in requesting contact Policy 4.5.6 Counseling, Casework Services, with parents, other supportive adults, attorney, Institutional Assessment and Case Plan, V clergy, probation officer, or other public official; and, ☒ ☐ ☐ NCJH meets Title 15 minimum standards for this regulation. (c) youth will be provided access to available Policy 4.5. Counseling, Casework Services, ☒ ☐ ☐ resources to meet the youth’s needs. Institutional Assessment, and Case Plan, VI 1357 USE OF FORCE Policy 4.5.8A Use of Force The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of force, The facility does not use chemical agents. which may include chemical agents. Force shall never BSCC staff reviewed 12 of the most recent be applied as punishment, discipline, retaliation or Use of Force (UOF) Incident reports. We also treatment. interviewed youth housed at the facility and (a) At a minimum, each facility shall develop policies facility detention staff. We also interviewed ☒ ☐ ☐ and procedures which: collaborative partners to gain further insight to confirm compliance with this regulation. The facility is compliant with Title 15 minimum standards for this regulation. The trained practice is to use verbal de- escalation techniques followed by command presence or physical control holds. (1) restricts the use of force to that which is deemed Policy 4.5.8A Use of Force reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Policy 4.5.8A Use of Force, Training, 1-6 including both physical and non-physical options Physical and Non-Physical Force Options ☒ ☐ ☐ and define when those force options are appropriate. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) describe force options or techniques that are Policy 4.5.8A Use of Force, Training, expressly prohibited by the facility. Prohibited Techniques NCJH force options that are prohibited include, but are not limited to, the below: • Techniques that restrict blood and or oxygen to the head or brain • Any technique not taught by a Napa County certified defensive tactic ☒ ☐ ☐ instructor NCJH force options that are allowed include, but are not limited to, the below: • Soft Hands • Handcuffs • Control Hold/ Physical Intervention • Leg Shackles • Belly Chains • Soft Wrap Restraint (4) describe the requirements of staff to report any Policy 4.5.8A Use of Force, Procedure II inappropriate use of force, and to take ☒ ☐ ☐ affirmative action to immediately stop it. (5) define a standardized reporting format that Policy 4.5.8A Use of Force, Procedure VI-A includes time period and procedure for through F documenting and reporting the use of force, Policy 4.5.8A Procedure VI-A Report including reporting requirements of Policy 4.5.8A Procedure VI-F management and line staff and procedures for reviewing and tracking use of force incidents by The above policies address documentation, ☒ ☐ ☐ supervisory and or management staff, which review by a supervisor, and debriefing of include procedures for debriefing a particular youth and staff. incident with staff and/or youth for the purposes of training as well as mitigating the effects of A review of incident reports requested shows trauma that may have been experienced by staff that NCJH documents and reports incidents in and /or the youth involved. accordance with Title 15 minimum standards. (6) Include an administrative review and a system Policy 4.5.8A Use of Force, Procedure VI-G for investigating unreasonable use of force. ☒ ☐ ☐ This section addresses the Super Intendent and Assistant Superintendent review and debrief of use of force incidents. (7) define the role, notification, and follow-up Section 4, 4.5.8A Use of Force Procedure, VI- procedures required after use of force incidents B (Medical), C (Parent), D (Mental Health). for medical, mental health staff and parents or legal guardians. BSCC staff interviewed supervisory, detention, and medical staff to help determine compliance with the elements of this ☒ ☐ ☐ regulation. To ensure ongoing compliance and consistency, BSCC staff discussed the importance of implementing a standard format and location, on incident reports, for parental notifications. (8) describe the limitations of use of force on Section 4, 4.5.8A Use of Force, VII pregnant youth in accordance with Penal Code ☒ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Facilities that authorize chemical agents as a force The facility does not use chemical agents. ☐ ☐ ☒ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize The facility does not use chemical agents. chemical agents in the facility and the type, size ☐ ☐ ☒ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used The facility does not use chemical agents. when there is an imminent threat to the youth’s safety or the safety of others and only when de- ☐ ☐ ☒ escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and The facility does not use chemical agents. timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be ☐ ☐ ☒ left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up The facility does not use chemical agents. procedures required after use of force incidents ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident The facility does not use chemical agents. of use of chemical agents, including the reasons for which it was used, efforts to de- escalate prior to use, youth and staff involved, ☐ ☐ ☒ the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Section 4, 4.5.8A Use of Force, Training which require that agencies provide initial and ☒ ☐ ☐ regular training in use of force and chemical agents This includes Core Training and annual when appropriate that address: updates for the use of force for all staff. (1) known medical and behavioral health Section 4, 4.5.8A Use of Force, Procedure IV conditions that would contraindicate certain types of force; The referenced policy and curriculum for defensive tactics and verbal de-escalation ☒ ☐ ☐ techniques include knowing of any pre- existing medical and/or behavioral health conditions that would limit or restrict certain UF techniques. (2) acceptable chemical agents and the methods ☐ ☐ ☒ of application. (3) signs or symptoms that should result in Section 4, 4.5.8A Use of Force, Procedure VI- immediate referral to medical or behavioral ☒ ☐ ☐ B and D health. (4) instruction on the Constitutional Limitations of Section 4, 4.5.8A Use of Force, ☒ ☐ ☐ Use of Force. (5) physical training force options that may require The elements of this regulation are identified the use of perishable skills. in and confirmed in CPO Amanda Gibbs’ ☒ ☐ ☐ Appointment and Qualifications Letter dated April 24, 2023. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) timelines the facility uses to define regular The elements of this regulation are identified training. in and confirmed in CPO Amanda Gibbs’s Appointment and Qualifications Letter dated ☒ ☐ ☐ April 24, 2023. The facility participates in eight-hour course updates annually. 1358 USE OF PHYSICAL RESTRAINTS Policy 4.5.8 Use of Physical Restraints B The facility administrator, in cooperation with the responsible physician and mental health director, shall BSCC staff reviewed 12 of the most recent develop and implement written policies and procedures use of physical restraint reports. We also for the use of restraint devices. Restraint devices interviewed youth housed at the facility and include any devices which immobilize a youth's facility detention staff. extremities and/or prevent the youth from being ambulatory. The tools used as articulated in regulation are as follows: ☒ ☐ ☐ • Handcuffs • Control Hold/ Physical Intervention • Leg Shackles • Belly Chains • Soft Wrap Restraint There has been only one use of the WRAP restraint since July 2016. Physical restraints may be used only for those youth Policy 4.5.8 Use of Physical Restraints, B who present an immediate danger to themselves or Procedure I others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause BSCC staff observed that all instances of use ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should of physical restraints were justifiably used and be utilized only when it appears less restrictive when less restrictive alternatives were alternatives would be ineffective in controlling the exhausted. youth’s behavior. In no case shall restraints be used as punishment or Policy 4.5.8 Use of Physical Restraints, B discipline, or as a substitute for treatment. The use of Procedure II restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back NCJH meets Title 15 minimum standards for (hogtying) is prohibited. The use of restraints on pregnant this regulation. youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 4.5.8 Use of Physical Restraints, B handcuffs, shackles or other restraint devices when used Procedure VIII to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 4.5.8 Use of Physical Restraints, B of the facility manager or designee. The facility manager Procedure V-A Mechanical Restraints and V- may delegate authority to place a youth in restraints to a B Soft Restraints (WRAP) physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of The facility maintains direct visual observation every hour. of the youth and continued retention is ☒ ☐ ☐ obtained every 30 minutes. A youth cannot be in restraints, per policy, beyond 30 minutes after application. If removed, re-application must include DT techniques. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A medical opinion on the safety of placement and Policy 4.5.8 Use of Physical Restraints, B retention shall be secured as soon as possible, but no Procedure V-A, 3 later than two hours from the time of placement. The youth shall be medically cleared for continued retention ☒ ☐ ☐ BSCC staff interviewed medical staff to help at least every three hours thereafter. confirm that medical staff provide ongoing review and assessment while a youth is in mechanical or any type of restraint. A mental health consultation shall be secured as soon as Policy 4.5.8 Use of Physical Restraints, B possible, but in no case longer than four hours from the Procedure V-A, 4 time of placement, to assess the need for mental health treatment. BSCC staff interviewed mental health staff to help confirm that medical staff provide ☒ ☐ ☐ ongoing review and assessment while a youth is in mechanical or any type of restraint. The facility specifies notification and initial response within 2 hours and every 3 hours thereafter. Continuous direct visual supervision shall be conducted Policy 4.5.8 Use of Physical Restraints, B to ensure that the restraints are properly employed, and Procedure V-A, 2 and V-B, 2 to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff Through documentation review and ☒ ☐ ☐ interventions shall be documented at least every 15 interviews with detention and medical staff, minutes, with actual time of the documentation recorded. BSCC staff were able to confirm that the youth remained under constant supervision until the restraints are removed. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an Policy 4.5.8 Use of Physical Restraints, B ☒ ☐ ☐ application of restraints. Procedure VII-A (b) known medical conditions that would contraindicate Policy 4.5.8 Use of Physical Restraints, B ☒ ☐ ☐ certain restraint devices and/or techniques. Procedure IV and VII (c) acceptable restraint devices. Policy 4.5.8 Use of Physical Restraints, B Procedure V-A Mechanical Restraints and V- B Soft Restraints (WRAP). ☒ ☐ ☐ • handcuffs • Leg Shackles • Belly Chains • Soft Wrap Restraint (d) signs or symptoms which should result in Policy 4.5.8, B Procedure VII-A, B, C, D immediate medical/mental health referral. BSCC staff observed that the facility utilizes a ☒ ☐ ☐ “Wrap Authorization and Observation Record” form. In part, the form identifies medical notification. (e) availability of cardiopulmonary resuscitation There are 3 AEDs in the building and CPR ☒ ☐ ☐ equipment. equipment in each unit and at Medical. (f) protective housing of restrained youth. While in Policy 4.5.8 Use of Physical Restraints, B restraint devices, all youth shall be housed alone or Procedure V-B, 5-g in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Policy 4.5.8 Use of Physical Restraints, A ☒ ☐ ☐ Procedure V-A, 6 (h) exercising of extremities. Policy 4.5.8 Use of Physical Restraints, A ☒ ☐ ☐ Procedure V-A, 6 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Policy 4.5.8 Use of Physical Restraints, B MOVEMENT AND TRANSPORTATION WITHIN THE Procedure VIII FACILITY. BSCC staff reviewed incident reports for this The Facility Administrator, in cooperation with the regulation, mostly involving mutual physical responsible physician and behavioral/mental health combat between youth. In all cases, director, shall develop and implement written policies mechanical restraints were used to move a and procedures for the use of restraint devices when ☒ ☐ ☐ combative youth to his/her room. The the purpose is for movement or transportation within the observations and documentation were facility that shall include the following: complete. NCJH meets Title 15 minimum standards for the elements of this regulation, describes the incident, and justifies the use of restraints for each application of restraints used. (a) identification of acceptable restraint devices, staff Policy 4.5.8 Use of Physical Restraints, B approved to utilize restraint devices and the Training and Procedure VIII-A required training. The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’s ☒ ☐ ☐ Appointment and Qualifications Letter dated April 24, 2023. The facility allows Handcuffs; Transportation Belly Belts; Flex Cuffs; Leg Shackles; and Wrap Restraints. (b) the circumstances leading to the application of Policy 4.5.8 Use of Physical Restraints, B restraints must be documented. ☒ ☐ ☐ Procedure VIII-C (c) an individual assessment of the need to apply Policy 4.5.8 Use of Physical Restraints, B restraints for movement or transportation that Procedure VIII-B includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 4.5.8 Use of Physical Restraints, B with a clearly defined expectation that restraint Procedure VIII-C and D ☒ ☐ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 4.5.-8 Use of Physical Restraints, B accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Procedure VIII-E Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 4.5.10 Safety Room (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall Compliance with this regulation is based develop and implement written policies and solely on a review of the policy and procedure procedures governing the use of safety rooms, as manual as the facility safety room has not described in Title 24, Part 2, Section 1230.1.13. The been utilized in the prior or current inspection room shall be used to hold only those youth who cycle. ☒ ☐ ☐ present an immediate danger to themselves or others, who exhibit behavior which results in the The facility has a safety cell space in the destruction of property, or reveals the intent to intake area. Youth have not been placed in cause self-inflicted physical harm. A safety room the Safety room during the prior or current shall not be used for punishment or discipline, or as inspection cycle. a substitute for treatment. Policies and procedures shall: 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) include provisions for administration of Policy 4.5.10 Safety Room, VIII necessary nutrition and fluids, access to a ☒ ☐ ☐ toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 4.5.10, II Supervisor designee, before a youth is placed into a safety ☒ ☐ ☐ room; (3) provide for continuous direct visual supervision Policy 4.5.10 Safety Room, VII Special Watch and documentation of the youth's behavior and ☒ ☐ ☐ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Policy 4.5.10 Safety Room, IX-A ☒ ☐ ☐ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Policy 4.5.10 Safety Room, VI where appropriate, or an assessment at the ☒ ☐ ☐ next daily sick call; and, Within one hour. (6) provide a process for documenting the reason Policy 4.5.10 Safety Room, IX for placement, including attempts to use less ☒ ☐ ☐ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less Policy 4.5.10 Safety Room, III-A restrictive options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes Policy 4.5.10 Safety Room, III-B of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) safety room shall not be used to the extent that Policy 4.5.10 Safety Room, III-C it compromises the mental and physical health ☒ ☐ ☐ of the youth. (c) A youth may be held up to four hours in the safety Policy 4.5.10 Safety Room, IX-A room. After the youth has been held in the safety ☒ ☐ ☐ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. Policy 4.5.10 Safety Room, IX-A, 1 ☒ ☐ ☐ (2) consult with mental health or medical staff, Policy 4.5.10 Safety Room, IX-A, 2 ☒ ☐ ☐ (3) develop an individualized plan that includes the Policy 4.5.10 Safety Room, IX-A, 3 goals and objectives to be met in order to ☒ ☐ ☐ reintegrate the youth to general population. (d) If confinement in the safety room must be extended Policy 4.5.1 Safety Room 0, IX-B beyond four hours, staff shall develop an individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1360 SEARCHES Policy 4.5.11 Youth Searches The facility administrator shall develop and implement Policy 4.5.12 Facility and Visitor Searches written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures BSCC staff reviewed 10 recent examples of shall provide that: searches that resulted in a strip search of a ☒ ☐ ☐ youth. We also interviewed youth housed at the facility, as well as detention staff. The facility complies with Title 15 minimum standards of this regulation. (a) Searches shall be conducted to ensure the safety Policy 4.5.11 Youth Searches and security of the facility, public, visitors, youth, Policy 4.5.12 Facility and Visitor Searches ☒ ☐ ☐ and staff. (b) Searches shall be conducted in a manner that Policy 4.5.11 Youth Searches Background preserves the privacy and dignity of the person being searched and shall not be conducted for ☒ ☐ ☐ The facility complies with Title 15 minimum harassment or as a form of discipline or standards of this regulation. punishment. (c) Strip searches and visual or physical body cavity Policy 4.5.11 Youth Searches, Legal Authority searches shall comply with Penal Code Section 4030. The facility maintains expectations for strip ☒ ☐ ☐ searches pursuant to PC 4030, for pre- detention youth and post-detention youth. All strip searches are approved in advance of the search. (d) Physical body cavity searches shall only be Policy 4.5.11 Youth Searches, VIII conducted by a medical professional. Per definition in policy, visual body cavity searches are strip searches and therefore require justification and authorization. ☒ ☐ ☐ Physical body cavity searches can only be conducted by medical personnel. Our review of the Search Authorization forms included the request, the reason for the request, and the supervisor’s authorization. (e) Any youth held after a detention hearing shall only Policy 4.5.11 Youth Searches, IV be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 4.5.19 Transgender and Intersex comply with Section 1352.5. Youth, III-A Anatomical Search, and III-C Transgender Search ☒ ☐ ☐ The facility has protocols in the policy addressing expectations for staff related to searching for youth who are transgender. (g) Cross-gender pat-down searches and strip Policy 4.5.11 Youth Searches, II-B searches are prohibited except in exigent circumstances or when conducted by a medical ☒ ☐ ☐ professional. Such searches must be justified and documented in writing. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE Policy 4.5.13 Grievance, II-A The facility administrator shall develop and implement written policies and procedures whereby any youth may BSCC staff reviewed random youth appeal and have resolved grievances relating to any grievances and due process documentation condition of confinement, including but not limited to over the past three months. BSCC staff also health care services, classification decisions, program interviewed youth housed at the facility, as ☒ ☐ ☐ participation, telephone, mail or visiting procedures, well as detention staff. food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be NCJH meets Title 15 minimum standards for no time limit on filing grievances. Policies and this regulation. procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Section 4.5.13 Grievance, I grievance, which includes provisions for the youth to have free access to the form; During our physical inspection, we observed ☒ ☐ ☐ that grievances were readily available to youth. In addition, grievance lock boxes were in the housing pods to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file Policy 4.5.13 Grievance, II the grievance or to deliver the form to any youth supervision staff working in the facility; The youth were aware of the grievance ☒ ☐ ☐ procedures, the location of the grievances and, the grievance lockbox to confidentially file a grievance if needed. (c) resolution of the grievance at the lowest appropriate Policy 4.5.13 Grievance, III ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 4.5.13 Grievance, III and II-C Health grievances within three (3) business days, and Safety issues grievances that relate to health and safety issues must be addressed immediately; Per policy below is the response process for grievances: • Lowest level staff within 72 hours of grievance received date. • Senior Counselor within 72 hours of forwarded received date. ☒ ☐ ☐ • Appeal process with 24 hours of non-resolution by the Senior Counselor. • Superintendent completes grievance resolution within 10 business days of initial grievance submittal. date. NCJH complies with the Title 15 minimum standards for this regulation. (1) The youth may elect to be present to explain Policy 4.5.13 Grievance, IV his/her version of the grievance to a person not directly involved in the circumstances which led ☒ ☐ ☐ The youth interviewed indicated that during to the grievance. the intake and orientation process, the grievance procedure was clearly explained. (2) Provision for a staff representative approved by Policy 4.5.13 Grievance, II-B ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 4.5.13 Grievance, V which includes the reasons for the decisions; ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond professionally. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) a system which provides that any appeal of a Policy 4.5.13 Grievance, III grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Policy 4.5.13 Grievance, III (10) business days unless circumstances dictate a longer time frame. The youth shall be notified of ☒ ☐ ☐ The documentation as well as interviews any delay; and, show that detention staff respond to grievances in a timely fashion. (h) the policy shall provide multiple internal and Policy 4.5.13 Grievance, VII external methods to report sexual abuse and sexual ☒ ☐ ☐ harassment. Whether or not associated with a grievance, concerns Policy 1, 1.1.3 Citizen Complaint Procedure of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ The referenced policy is the citizen complaint policies and procedures within a specified timeframe. process in the Napa County Probation Administration Manual. 1362 REPORTING OF INCIDENTS Policy 4.5.14 Policy and I A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or Throughout the inspection process, written death of an employee, youth or other person(s) shall be reports of various incidents were reviewed. In ☒ ☐ ☐ maintained. Such written record shall be prepared by the review, NCJH incident reports are written and staff and submitted to the facility manager by the end of prepared as required by Title 15 minimum the shift, unless additional time is necessary and standards. authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 4.5.9 Use of Force to Collect DNA DNA SPECIMENS, SAMPLES, IMPRESSIONS Specimens, Samples, Or Impressions (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections Compliance with this regulation is based personnel including peace officers, may employ solely on a review of the policy and procedure reasonable force to collect blood specimens, saliva manual as the use of force to collect DNA has samples, and thumb or palm print impressions from ☐ ☐ ☒ not been conducted during this inspection individuals who are required to provide such cycle. samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following This policy states staff will advise the youth of written or oral request. their court-ordered obligation to submit DNA, however, if the youth refuses, they are returned to Court. (1) For the purpose of this section, the “use of Policy 4.5.9 Use of Force to Collect DNA reasonable force” shall be defined as the force Specimens, Samples, Or Impressions that an objective, trained and competent correctional employee, faced with similar facts ☐ ☐ ☒ It is the Policy of Napa County Juvenile Hall and circumstances, would consider necessary that force will not be used to collect DNA and reasonable to gain compliance with this specimens, samples, or impressions. section. (2) The use of reasonable force shall be preceded by Policy 4.5.9 Use of Force to Collect DNA efforts to secure voluntary compliance. Efforts to Specimens, Samples, Or Impressions secure voluntary compliance shall be documented and include an advisement of the ☐ ☐ ☒ It is the Policy of Napa County Juvenile Hall legal obligation to provide the requisite that force will not be used to collect DNA specimen, sample or impression and the specimens, samples, or impressions. consequences of refusal. (b) The force shall not be used without the prior written Policy 4.5.9 Use of Force to Collect DNA authorization of the supervising officer on duty. The Specimens, Samples, Or Impressions authorization shall include information that reflects the fact that the offender was asked to provide the Per the above policy, if a youth refuses to ☐ ☐ ☒ requisite specimen, sample, or impression and cooperate with the sample collection, the refused. force will not be used in the collection of samples except as authorized by a court order. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell Policy 4.5.9 Use of Force to Collect DNA extraction, the extraction shall be videotaped. Specimens, Samples, Or Impressions Video shall be directed at the cell extraction event. The videotape shall be retained by the It is the Policy of Napa County Juvenile Hall ☐ ☐ ☒ agency for the length of time required by that force will not be used to collect DNA statute. Notwithstanding the use of the video as specimens, samples, or impressions. evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 4.6.8 Education (a) School Programs Policy 4.6.8 Education, Annual Review The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee Per Title 15, Section 1313 County Inspection pursuant to applicable State laws. The school and facility and Evaluation of Building and Grounds (d), administrators shall develop and implement written policy the facility was evaluated on February 1, and procedures to ensure communication and 2023, and completed by Nancy Dempsey, coordination between educators and probation staff. Principal of Camille Creek Community Culturally responsive and trauma-informed approaches School. should be applied when providing instruction. Education staff should collaborate with the facility administrator to BSCC staff interviewed education staff, Anne use technology to facilitate learning and ensure safe Marie Carter (Teacher). The teacher has a technology practices. The facility administrator shall wealth of experience having been employed ☒ ☐ ☐ request an annual review of each required element of the with the Napa Unified School District for 31 program by the Superintendent of Schools, and a report years. BSCC staff also interviewed youth or review checklist on compliance, deficiencies, and detained at the facility. We also physically corrective action needed to achieve compliance with this inspected the classrooms. section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any Youth in detention are afforded Common juvenile court school site. The Superintendent of Schools Core classroom instruction. They are shall conduct this review in conjunction with a qualified prepared for online classes with Lassen outside agency or individual. Upon receipt of the review, Correspondence College for youth who are in the facility administrator or designee shall review each custody long enough to enroll. item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each NCJH meets Title 15 minimum standards for deficiency and to fully protect the educational interests of this regulation. all youth in the facility. (b) Required Elements Policy 4.6.8 Education, II-A The facility school program shall comply with the State Education Code and County Board of Education policies, Compliance was confirmed as part of the all applicable federal education statutes and regulations required annual, Title 15, Section 1313 and provide for an annual evaluation of the educational County Inspection and Evaluation of Building program offerings. As stated in the 2009 California and Grounds evaluation. The facility was Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ evaluated on February 1, 2023, and establish and maintain learning environments that are completed by Nancy Dempsey, Principal of physically, emotionally, and intellectually safe. Youth Camille Creek Community School. shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 4.6.8 Education, II-B program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- BSCC staff physically inspected classrooms nonconforming youth by their preferred name and and interviewed a classroom teacher. We ☒ ☐ ☐ gender. found that the learning environment and the quality of educational programming meet the Title 15 minimum standards for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) The course of study shall comply with the State Policy 4.6.8 Education, II-C Education Code and include, but not be limited to, courses required for high school graduation. The school program offers Core Curriculum ☒ ☐ ☐ via Chrome Books which provides online coursework that enables students to work independently for hybrid learning. (2) Information and preparation for the High School Policy 4.6.8 Education, II-D Equivalency Test as approved by the California Department of Education shall be made The school program offers Core Curriculum available to eligible youth. ☒ ☐ ☐ via Chrome Books which provides online coursework that enables students and high school graduates to take online college courses. (3) Youth shall be informed of post-secondary Policy 4.6.8 Education, II-E ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Policy 4.6.8 Education, II-F Tests as approved by the California Department ☒ ☐ ☐ of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to Policy 4.6.8 Education, II-G youth who do not demonstrate sufficient progress towards grade level standards. There is a paraprofessional in the classroom periodically during the week to assist those ☒ ☐ ☐ youth who need supplemental instruction. Per the annual education services evaluation, NCJH is compliant with Title 15 minimum standards for this regulation. (6) The minimum school day shall be consistent with Policy 4.6.8 Education, II-H State Education Code Requirements for juvenile court schools. The facility administrator, in The school day is from Monday through conjunction with education staff, must ensure Friday from 8:30 am - 2:30 pm. that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional Per the annual education services evaluation, day. Absences, time out of class or educational NCJH is compliant with Title 15 minimum instruction, both excused and unexcused, shall standards for this regulation. be documented. (7) Education shall be provided to all youth Policy 4.6.8 Education, II-J regardless of classification, housing, security status, disciplinary or separation status, Via Chrome Books, IExcel and Life Skills are including room confinement, except when offered to high school graduates. providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 4.6.8 Education, III-A (1) Positive behavior management will be implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Policy 4.6.8 Education, III-B decisions made by probation staff that may affect the educational programming of students. During an interview, the classroom Teacher ☒ ☐ ☐ expressed that Probation does well in keeping education staff advised of circumstances that may affect a student. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Policy 4.6.8 Education, III-C Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 4.6.8 Education, III-D education staff will develop policies and procedures that address the rights of any Educational services provide supplemental student who has continuing difficulty completing assistance to youth through ☒ ☐ ☐ a school day. Paraprofessionals who are in the classroom periodically during the week. The classroom teacher also provides added assistance when needed. (d) Provisions for Special Populations Policy 4.6.8 Education, IV-A (1) State and federal laws and regulations shall be Educational services provide supplemental observed for all individuals with disabilities or assistance to youth through suspected disabilities. This includes but is not Paraprofessionals who are in the classroom ☒ ☐ ☐ limited to child find, assessment, continuum of periodically during the week. alternative placements, manifestation determination reviews, and implementation of The classroom teacher is a credentialed Section 504 Plans and Individualized Education Special Education Teacher. Programs. (2) Youth identified as English Learners (EL) shall be Policy 4.6.8 Education, IV-B afforded an educational program that addresses their language needs pursuant to all applicable ☒ ☐ ☐ state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 4.6.8 Education, V-A (1) Youth shall be interviewed after admittance and BSCC staff interviewed education staff ☒ ☐ ☐ a record maintained that documents a youth's (teachers), as well as youth detained at the educational history, including but not limited to: facility to assist in confirming compliance with the elements of this regulation. (A) School progress/school history; Policy 4.6.8 Education, V-A, 1 ☒ ☐ ☐ (B) Home Language Survey and the results of Policy 4.6.8 Education, V-A, 2 the State Test used for English language ☒ ☐ ☐ proficiency; (C) Needs and services of special populations Policy 4.6.8 Education, V-A, 3 as defined by the State Education Code, including but not limited to, students with ☒ ☐ ☐ Per the annual education services special needs. evaluation, NCJH is compliant with Title 15 minimum standards for this regulation. (D) Discipline problems. Policy 4.6.8 Education, V-A, 4 ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Policy 4.6.8 Education, V-B Educational staff shall conduct an assessment to determine the youth's general academic ☒ ☐ ☐ The Education Department employs school functioning levels to enable placement in core personnel to ensure compliance with this curriculum courses. regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) After admission to the facility, a preliminary Policy 4.6.8 Education, V-C education plan shall be developed for each youth within five school days. BSCC staff interviewed education services ☒ ☐ ☐ staff and reviewed student records to confirm compliance with the elements of this regulation. (4) Upon enrollment, education staff shall comply Policy 4.6.8 Education, V-D with the State Education Code and request the youth's records from his/her prior school(s), The Education Department employs school including, but not limited to, transcripts, personnel to ensure compliance with this Individual Education Program (IEP), 504 Plan, regulation. state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 4.6.8 Education, VI-A (1) The complete facility educational record of the The Education Department employs school ☒ ☐ ☐ youth shall be forwarded to the next educational personnel to ensure compliance with this placement in accordance with the State regulation. Education Code. (2) The County Superintendent of Schools shall Policy 4.6.8 Education, VI-B provide appropriate credit (full or partial) for course work completed while in juvenile court ☒ ☐ ☐ school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 4.6.8 Education, VII-A (1) The Superintendent of Schools and the Chief Education services work closely with the Probation Officer or designee, shall develop behavioral health and probation staff to policies and procedures to meet the transition facilitate multi-disciplinary meetings to ☒ ☐ ☐ needs of youth, including the development of an discuss the needs of the youth being education transition plan, in accordance with the released. State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 4.6.8 Education, VIII-A (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND Policy 4.6.2 Programs, Recreation, And EXERCISE. Exercise The facility administrator shall develop and implement BSCC staff requested and reviewed the written policies and procedures for programs, program’s Exercise and Recreation policy recreation, and exercise for all youth. The intent is to and procedure, logs, and pertinent ☒ ☐ ☐ minimize the amount of time youth are in their rooms or documentation for the months of March, April, their bed area. and May of 2023. The facility’s policy and procedure are applicable to the elements of this regulation, as required. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Juvenile facilities shall provide the opportunity for Policy 4.6.2 Programs, Recreation, And programs, recreation, and exercise a minimum of three Exercise, I Outside Activities, Programs and hours a day during the week and five hours a day each Recreation Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 4.6.2 Programs, Recreation, And exercise may be suspended only upon a written finding Exercise, IV by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 4.6.2 Programs, Recreation, And be posted in the living units. ☒ ☐ ☐ Exercise, II There will be a written annual review of the programs, Policy 4.6.2 Programs, Recreation, And recreation, and exercise by the responsible agency to Exercise, III ensure content offered is current, consistent, and relevant to the population. A letter provided by Superintendent Kent Boltz, providing confirmation that an annual ☒ ☐ ☐ review of the programs, recreation, and exercise by the responsible agency was conducted to ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the Policy 4.6.2 Programs, Recreation, And opportunity for at least one hour of daily Exercise, VII-A programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice BSCC staff reviewed the program’s Exercise interventions that are culturally relevant and and Recreation policy and procedure, logs, linguistically appropriate, or pro-social interventions and pertinent documentation for the months and activities designed to reduce recidivism. These of March, April, and May of 2023. programs should be based on the youth’s individual ☒ ☐ ☐ needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; Policy 4.6.2 Programs, Recreation, And (2) Management of Stress and Trauma; Exercise, VII-A List of Programs (3) Anger Management; (4) Conflict Resolution; Programs are facilitated by staff and (5) Juvenile Justice System; volunteers, including, but not limited to: (6) Trauma-related interventions; Victim Awareness; Aggression Replacement (7) Victim Awareness; Training; Life Skills; Gang Awareness; Art (8) Self-Improvement; Appreciation; Big Brothers/Sisters; Effective (9) Parenting Skills and support; Decision-Making Skills; Faith Based Group; ☒ ☐ ☐ (10) Tolerance and Diversity; Library; Substance Abuse Treatment; and (11) Healing Informed Approaches; CPR. (12) Interventions by Credible Messengers; (13) Gender Specific Programming; The Office of Education incorporates (14) Art, creative writing, or self-expression; California Career Zone and IExcel, which are (15) CPR and First Aid training; assessments to determine and incorporate (16) Restorative Justice or Civic Engagement; continuing education and job preparedness. (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the Policy 4.6.2 Programs, Recreation, And opportunity for at least one hour of daily access to Exercise, VI unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy 4.6.2 Programs, Recreation, And opportunity for at least one hour of large muscle Exercise activity each day. After a review of program activity logs, and ☒ ☐ ☐ interviews with youth housed at the facility and detention staff, Napa County JH meets compliance with the Title 15 minimum standards for this regulation. The administrator/manager may suspend, for a period Policy 4.6.2 Programs, Recreation, And not to exceed 24 hours, access to recreation and Exercise, IV and VIII programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 4.6.3 Religious Program The facility administrator shall provide access to religious services and/or religious counseling at least BSCC staff concluded that the facility meets once each week. Attendance shall be voluntary. A youth compliance with Title 15 minimum standards ☒ ☐ ☐ shall be allowed to participate in an activity outside of for this regulation. their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Policy 4.6.3 Religious Program, I Through interviews with youth housed at the facility and a review of the programming ☒ ☐ ☐ schedules, we were able to determine that Napa County JH meets compliance with the Title 15 minimum standards for this regulation. (b) availability of clergy; and, Policy 4.6.3 Religious Program, II Through documentation and interviews with youth housed at the facility, medical staff, and food services personnel, we were able to determine that NCJH complies with the Title ☒ ☐ ☐ 15 minimum standards for this regulation. Per policy, the agency honors religious diets. The request for a religious diet is made to the medical staff. Medical staff informs the Lead Cook service personnel of the religious diet request. (c) availability of religious diets. Policy 4.6.3 Religious Program, III ☒ ☐ ☐ 1373 WORK PROGRAM Policy 4.6.4 Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment A review of policy and procedures revealed of youth to work programs. Work assigned to a youth compliance with this regulation. ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING Policy 4.6.5 Visiting The facility administrator shall develop and implement written policies and procedures for visiting, that include BSCC staff reviewed visiting policy and provisions for special visits. Youth shall be allowed to procedure, visiting schedules, and logs for receive visits by parents, guardians or persons standing March, April, and May of 2023. We also in loco parentis, and children of youth. Other family ☒ ☐ ☐ interviewed youth and detention staff. Based members, such as grandparents and siblings, and on information received and interviews, supportive adults, may be allowed to visit with the BSCC staff conclude that NCJH complies approval of the facility administrator or designee, and in with Title 15 minimum standards for this conjunction with the youth’s case plan or in the best regulation. interest of the youth. All visits shall occur at reasonable times, subject only to Policy 4.6.5 Visiting, I-B Criminal History the limitations necessary to maintain order and security. Policy 4.6.5 Visiting, I-C, Denials Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, NCJH ensures visiting occurs at reasonable whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ times and if a visitor is denied, the youth the safety of youth or staff in the facility. Any denial of affected is notified. visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 4.6.5 Visiting per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety A review of visiting logs and interviews with ☒ ☐ ☐ need. youth confirm that NCJH ensures youth have an opportunity to have visitation for a minimum of two hours per week. Provisions for special visits, in addition to the two-hour Policy 4.6.5 Visiting, II-A Special Visits minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family Napa County JH meets compliance with the ☒ ☐ ☐ therapy and professional visits shall be accommodated Title 15 minimum standards for this outside the provisions of this regulation. Facilities may regulation. provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 4.6.5 Visiting, III-E alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE Policy 4.6.7 Correspondence The facility administrator shall develop and implement written policies and procedures for correspondence ☒ ☐ ☐ Staff and youth interviewed as well as a which provide that: review of policy and procedures revealed compliance with this regulation. (a) there is no limitation on the volume of mail that youth Policy 4.6.7 Correspondence ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; Policy 4.6.7 Correspondence, I-F ☒ ☐ ☐ Youth may send an unlimited number of letters each week. (c) youth may correspond confidentially with state and Policy 4.6.7 Correspondence, I-A federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized Napa County JH meets compliance with the ☒ ☐ ☐ facility staff may open and inspect such mail only to Title 15 minimum standards for this search for contraband and in the presence of the regulation. youth; and, (d) incoming and outgoing mail, other than that described Policy 4.6.7 Correspondence, I-B in (c), may be read by staff only when there is reasonable cause to believe facility safety and ☒ ☐ ☐ Napa County JH meets compliance with the security, public safety, or youth safety is jeopardized. Title 15 minimum standards for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1376 TELEPHONE ACCESS Policy 4.6.6 Telephone Access The administrator of each juvenile facility shall develop BSCC staff interviewed detention staff and and implement written policies and procedures to provide interviewed youth housed at the facility. We ☒ ☐ ☐ youth with access to telephone communications. also reviewed policy and procedures. NCJH meets compliance with the elements of this regulation. 1377 ACCESS TO LEGAL SERVICES Policy 4.6.6 Telephone Access The facility administrator shall develop written BSCC staff interviewed detention staff and procedures to ensure the right of youth to have access to interviewed youth housed at the facility. We ☒ ☐ ☐ the courts and legal services. Such access shall include: also reviewed policy and procedures. NCJH meets compliance with the elements of this regulation. (a) access, upon request by the youth, to licensed Policy 4.6.6 Telephone Access, IV Telephone attorneys and their authorized representatives; Call ☒ ☐ ☐ Policy 4.6.7 Correspondence, I-O (b) provision for confidential consultation with Policy 4.6.6 Telephone Access, IV Telephone attorneys; and, Call ☒ ☐ ☐ Policy 4.6.7 Correspondence, I-O (c) unlimited postage free, legal correspondence and Policy 4.6.7 Correspondence, I-A ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 4.7.1 Discipline I The facility administrator shall develop and implement written policies and procedures for the discipline of youth In addition to policy and procedure, BSCC that shall promote acceptable behavior; including the use staff requested to review discipline due of positive behavior interventions and supports. process incident report examples for March, Discipline shall be imposed at the least restrictive level ☒ ☐ ☐ April, and May or the 10 most recent which promotes the desired behavior and shall not examples. We also interviewed youth include corporal punishment, group punishment, housed at the facility and detention staff. physical or psychological degradation. Deprivation of the following is not permitted: NCJH complies with the Title 15 minimum standards for this regulation. (a) bed and bedding; Policy 4.7.1 Discipline, I-A ☐ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Policy 4.7.1 Discipline, I-B personal hygiene items, and clean clothing; BSCC staff interviewed youth housed at the ☐ ☐ ☐ facility and detention staff and reviewed documentation to determine that the facility complies with the Title 15 minimum standards for this regulation. (c) full nutrition; Policy 4.7.1 Discipline, I-C ☒ ☐ ☐ (d) contact with parent or attorney; Policy 4.7.1 Discipline, I-D ☒ ☐ ☐ (e) exercise; Policy 4.7.1 Discipline, I-E BSCC staff interviewed youth housed at the ☒ ☐ ☐ facility and detention staff and reviewed documentation to determine that the facility complies with the Title 15 minimum standards for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) medical services and counseling; Policy 4.7.1 Discipline, I-F BSCC staff interviewed youth, medical staff, and behavioral health staff in addition to ☒ ☐ ☐ reviewing documentation. The facility complies with the Title 15 minimum standards for this regulation. (g) religious services; Policy 4.7.1 Discipline, I-G ☒ ☐ ☐ (h) clean and sanitary living conditions; Policy 4.7.1 Discipline, I-H ☒ ☐ ☐ (i) the right to send and receive mail; Policy 4.7.1 Discipline, I-I ☒ ☐ ☐ (j) education; and, Policy 4.7.1 Discipline, I-J BSCC staff interviewed youth, medical staff, and behavioral health staff in addition to ☒ ☐ ☐ reviewing documentation. The facility complies with the Title 15 minimum standards for this regulation. (k) rehabilitative programming. Policy 4.7.1 Discipline, I-K BSCC staff observed a program identified as the “Off Program”, in the facility’s Discipline Policy 4.7.1. In review of the “Off Program”, a youth may be placed in his/her room for a period of 5 minutes up to 4 hours. This appears to align with the elements of the above room confinement policy. BSCC staff ☒ ☐ ☐ discussed with the agency that any form of room confinement should not be associated with discipline/ punishment. To ensure ongoing compliance and that policy and procedure are in line with the provisions of these regulations, BSCC staff provided technical assistance in recommending placing the “Off Program” in the facility’s 4.7.2 Room Confinement policy. The facility administrator shall establish rules of conduct Policy 4.7.1 Discipline, II and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major BSCC staff interviewed youth, medical staff, violations and minor violations, be stated simply and and behavioral health staff in addition to ☒ ☐ ☐ affirmatively, and be made available to all youth. reviewing documentation. Provision shall be made to provide accessible information to youth with disabilities, limited English The facility complies with the Title 15 proficiency, or limited literacy. minimum standards for this regulation. 1391 DISCIPLINE PROCESS Policy 4.7.1 Discipline, III Policy and VII The facility administrator shall develop and implement written policies and procedures for the administration of BSCC staff requested to review discipline discipline which shall include, but not be limited to: ☒ ☐ ☐ process incident report examples for March, April, and May of 2023 or the 10 most recent examples. We also interviewed youth housed at the facility and detention staff. (a) designation of personnel authorized to impose Policy 4.7.1 Discipline, III through V ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 4.7.1 Discipline, III-A 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) definition of major and minor rule violations and Policy 4.7.1 Discipline, II their consequences, and due process requirements; This policy articulates that during the orientation process the minor, moderate, and ☒ ☐ ☐ major rule violations, as well as sanctions and due process requirements are explained to each youth. BSCC staff also interviewed youth and observed that the rules posted were available to youth to review. (d) trauma-informed approaches and positive behavior Policy 4.7.1 Discipline, IV Policy interventions; The elements of this regulation are identified in and confirmed in CPO Amanda Gibbs’s Appointment and Qualifications Letter dated April 24, 2023. ☒ ☐ ☐ The agency’s policies and procedures ensure that detention staff makes use of training that ensures developmentally appropriate, trauma-informed approaches to working with youths while implementing positive behavior intervention. (e) minor rule violations may be handled informally by Policy 4.7.1 Discipline, IV through Behavior counseling, advising the youth of expected conduct Management System imposing a minor consequence. Discipline shall be Policy 4.7.1 Discipline, V through Incident accompanied by written documentation and a Report. policy of review and appeal to a supervisor; and, ☒ ☐ ☐ BSCC staff reviewed the policy, reviewed discipline sheets, interviewed youth housed at the facility, and interviewed detention staff. Our findings confirmed that NCJH meets Title 15 minimum standards for this regulation (f) major rule violations and the discipline process Policy 4.7.1 Discipline, V Incident Report shall be documented and require the following: BSCC staff reviewed the policy, reviewed due process reports, interviewed youth housed at the facility, and interviewed detention staff. Our findings confirmed that NCJH meets Title ☒ ☐ ☐ 15 minimum standards for this regulation. Youth are oriented and understand that major rule violations are violations that directly affect the safety and security of the facility and/or disrupt the normal operation of the facility and programming. (1) written notice of violation prior to a hearing; Policy 4.7.1 Discipline, VII-A, 1 BSCC staff reviewed the policy, reviewed due ☒ ☐ ☐ process reports, interviewed youth housed at the facility, and interviewed detention staff. Our findings confirmed that NCJH meets Title 15 minimum standards for this regulation (2) accommodations provided to youth with Policy 4.7.1 Discipline, VII-A, 2 disabilities, limited literacy, and English ☒ ☐ ☐ language learners; (3) hearing by a person who is not a party to the Policy 4.7.1 Discipline, VII-A, 3 incident; ☒ ☐ ☐ NCJH meets compliance with the elements of this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) opportunity for the youth to be heard, present Policy 4.7.1 Discipline, VII-A, 4 evidence and testimony; BSCC staff requested to review discipline process incident report examples for March, April, and May of 2023 or the 10 most recent examples that occurred. We also interviewed ☒ ☐ ☐ youth housed at the facility and detention staff. The facility does well in documenting that youth are, in a timely manner, provided the opportunity to appeal a discipline being imposed. (5) provision for youth to be assisted by staff in the Policy 4.7.1 Discipline, VII-A, 5 ☒ ☐ ☐ hearing process; (6) provision for administrative review. Policy 4.7.1 Discipline, VII-A, 6 ☒ ☐ ☐ (g) violations that result in a removal from camp or The Juvenile facility is not a commitment commitment program, but not a return to court, will program or a Camp. ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Wellpath Napa County Juvenile Hall Policy DISEASES. and Procedures (WNCJH) Reference 71428: Infection Prevention and Control Program The health administrator/responsible physician, in This policy articulates all facets of this cooperation with the facility administrator and the local section of the regulation including, but not health officer, shall develop written policies and limited to, the scope; prevention; limiting the procedures to address the identification, treatment, Spread (including the testing of youth); and control and follow-up management of communicable maintaining the well-being of youth. diseases. The policies and procedures shall address, but not be limited to: Napa County JH: Protocol and Procedure to ☒ ☐ ☐ Mitigate the Spread of COVID-19. This document outlines operational procedures for staff to follow when a youth is detained. To aid in confirming compliance with Title 15 minimum standards for this regulation, we reviewed the annual Medical / Mental, Nutrition, and Environmental Health evaluations by qualified evaluators. BSCC staff concluded that NCJH meets Title 15 minimum standards for this regulation. (a) Intake health screening procedures; WNCJH Reference 71428 Policy 6.1.2 Napa County JH: Protocol and Procedure to Mitigate the Spread of COVID-19: General Procedure I-A: Intake Screening Napa County JH: Protocol and Procedure to Mitigate the Spread of COVID-19: Section V - Booking Procedures ☒ ☐ ☐ A complete health appraisal will be conducted by Health Services staff on all new intakes within 96 hours (excluding holidays) of their admission into detention. BSCC staff interviewed medical personnel to help confirm compliance with the Title 15 minimum standards for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Identification of relevant symptoms; Napa County JH: Protocol and Procedure to Mitigate the Spread of COVID-19: General Procedure I-A, 1: Intake Screening - ☒ ☐ ☐ Symptomology (c) Referral for medical evaluation; Napa County JH: Protocol and Procedure to Mitigate the Spread of COVID-19: Section V - Booking Procedures WNCJH Reference 71428 Policy 6.1.2 Includes Health Assessment ☒ ☐ ☐ This includes referral for Medical Evaluation. BSCC staff interviewed medical personnel to help confirm compliance with the Title 15 minimum standards for this regulation. (d) Treatment responsibilities during detention; WNCJH Reference 71428 Policy 6.2.2 Treatment Napa County JH: Protocol and Procedure to Mitigate the Spread of COVID-19: Section IV - COVID Classification Tiers for Youth ☒ ☐ ☐ This operational protocol outlines the treatment responsibilities of medical staff, facility staff, and youth. Wellpath Monitoring for Quarantined Patient Treatment Form. (e) Coordination with public and private community- WNCJH Reference 71428 Policy 6.5 based resources for follow-up treatment; Discharge ☒ ☐ ☐ To aid in confirming compliance with Title 15 minimum standards for this regulation, BSCC staff interviewed medical and behavioral health personnel. (f) Applicable reporting requirements; and, WNCJH Reference 71428 Policy 6.4 Reporting ☒ ☐ ☐ This includes reporting any communicable disease to the Napa County Public Health Department according to federal, state, and local laws and regulations. (g) Strategies for handling disease outbreaks. Napa County Juvenile Hall COVID-19 Outbreak Plan WNCJH Reference 71428 Policy 6.2 Control - Outbreak Plan To aid in confirming compliance with Title 15 minimum standards, BSCC staff reviewed ☒ ☐ ☐ the annual Medical/Mental, Nutrition, and Environmental Health evaluations by qualified evaluators. BSCC staff also interviewed medical personnel to help determine that NCJH meets the minimum requirements for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The policies and procedures shall be updated as The agency has a conservative approach to necessary to reflect communicable disease priorities Medical Isolation and Quarantine in that identified by the local health officer and currently youth are not allowed out of their rooms until ☒ ☐ ☐ recommended public health interventions. day 10 or 14 upon booking. The agency is required to follow medical and public health guidelines. 1433 REQUESTS FOR HEALTH CARE SERVICES 4.5.4 Youth’s Orientation (EXCERPT) The regulation requires that youth shall be The health administrator, in cooperation with the facility provided the opportunity to confidentially administrator, shall develop policy and procedures to convey. either through written or verbal establish a daily routine for youth to convey requests for communications, or a request for medical, emergency and non-emergency medical, dental and ☐ ☐ ☐ dental, or behavioral/mental health services. behavioral/mental health care services. During the orientation process, information regarding access to medical services is explained in detail to all youth. NCJH complies with the elements of this regulation. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 4.10.1 Clothing Bedding, and Linen The youth’s personal clothing, undergarments and BSCC staff reviewed the inventory and footwear may be substituted for the institutional clothing ☒ ☐ ☐ laundry schedules for the facility. and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Policy 4.10.1 Clothing, Bedding, and Linen laundered, in good repair, and free of holes and Procedure I-A tears. ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (b) The standard issue of climatically suitable clothing ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; Policy 4.10.1 Clothing, Bedding, and Linen Procedure I-B ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (2) Outer garments; Policy 4.10.1 Clothing, Bedding, and Linen Policy ☒ ☐ ☐ Policy 4.10.1 Clothing, Bedding, and Linen Procedure I-B (3) New non-disposable underwear which shall Policy 4.10.1 Clothing, Bedding, and Linen remain with the youth throughout their stay, ☒ ☐ ☐ Procedure I-B and; (4) Undergarments, that are freshly laundered and Policy 4.10.1 Clothing, Bedding, and Linen free of stains, including tee shirts and bras. Procedure I-B ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Clothing is laundered at the temperature required To aid in confirming compliance with Title 15 by local ordinances for the commercial laundries minimum standards, BSCC staff reviewed the and dried completely in a mechanical dryer or other ☐ ☐ ☐ annual Medical/Mental, Nutrition, and laundry method approved by the local health officer. Environmental Health evaluations by qualified evaluators. (d) Suitable clothing is issued to pregnant youth. Policy 4.10.1 Clothing, Bedding, and Linen Procedure I-B ☒ ☐ ☐ Policy 4.10.1 Clothing, Bedding, and Linen Procedure I-B, 3 1482 CLOTHING EXCHANGE Policy 4.10.1 Clothing, Bedding, and Linen Procedure II The facility administrator shall develop and implement written policies and site-specific procedures for the The facility assigns youth their own laundry cleaning and scheduled exchange of clothing. Unless bag to ensure they receive their own clothing work, climatic conditions, or illness necessitates more ☒ ☐ ☐ back after being laundered. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. BSCC staff interviewed youth and reviewed Tee shirts, bras, and underwear shall be exchanged documentation to determine that the facility daily; youth shall receive their own underwear back at meets compliance with the Title 15 minimum exchange. standards for this regulation. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 4.10.1 Clothing, Bedding, and Linen PERSONAL CLOTHING Procedure I-A There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 4.10.2 Personal Hygiene, I-A, 1 and 2 There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Policy 4.10.2 Personal Hygiene, I-A, 1 ☒ ☐ ☐ (b) Toothpaste; Policy 4.10.2 Personal Hygiene, I-A, 1 ☒ ☐ ☐ (c) Soap; Policy 4.10.2 Personal Hygiene, I-A, 1 ☒ ☐ ☐ (d) Comb; Policy 4.10.2 Personal Hygiene, I-A, 1 ☒ ☐ ☐ (e) Shaving implements; Policy 4.10.2 Personal Hygiene, I-A, 1 ☒ ☐ ☐ (f) Deodorant; Policy 4.10.2 Personal Hygiene, I-A, 1 ☒ ☐ ☐ (g) Lotion; Policy 4.10.2 Personal Hygiene, I-A, 1 ☒ ☐ ☐ (h) Shampoo; and, Policy 4.10.2 Personal Hygiene, I-A, 1 ☒ ☐ ☐ (i) Post-shower conditioning hair products. Policy 4.10.2 Personal Hygiene, I-A, 1 ☒ ☐ ☐ 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall not be required to share any personal care Policy 4.10.2 Personal Hygiene, I-B items listed in items (a) through (d). Liquid soap Policy 4.10.2 Personal Hygiene, IV-D provided through a common dispenser is permitted. Policy 10, 4.10.2 Personal Hygiene, IV-F Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving The Disposable Razors are placed in a instruments capable of breaking the skin, when shared Contaminated Hazardous Waste Container ☒ ☐ ☐ among youth, shall be disinfected between individual after use. uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, BSCC staff interviewed youth and reviewed Chapter 9, Title 16, California Code of Regulations. documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. 1486 PERSONAL HYGIENE Policy 4.10.2 Personal Hygiene, II Showers Policy 4.10.2 Personal Hygiene, III Dental There shall be written policies and site-specific Care procedures developed and implemented by the facility administrator for showering/bathing and brushing of All elements of this regulation are in the teeth. Youth shall be permitted to shower/bathe up on ☒ ☐ ☐ referenced policy. assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth BSCC staff interviewed youth and reviewed after each meal. documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. 1487 SHAVING Policy 4.10.2 Personal Hygiene, IV Shaving Youth shall have access to a razor daily, unless their BSCC staff interviewed youth and reviewed appearance must be maintained for reasons of documentation to determine that the facility identification in Court. All youth shall have equal ☒ ☐ ☐ meets compliance with the Title 15 minimum opportunity to shave face and body hair. The facility standards for this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Policy 4.10.2 Personal Hygiene, V Hair Care Hair care services shall be available in all juvenile BSCC staff interviewed youth and reviewed facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ documentation to determine that the facility Equipment shall be cleaned and disinfected after each meets compliance with the Title 15 minimum haircut or procedure, by a method approved by the standards for this regulation. State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 4.10.1 Clothing, Bedding, and Linen Procedure II Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ BSCC staff interviewed youth and reviewed area who is expected to remain overnight, shall include, documentation to determine that the facility but not be limited to: meets compliance with the Title 15 minimum standards for this regulation. (a) One mattress or mattress-pillow combination which Policy 4.10.1 Clothing, Bedding, and Linen meets the requirements of Section 1502 of these ☒ ☐ ☐ Procedure I-B, 4 regulations; (b) One pillow and a pillow case unless provided for in Policy 4.10.1 Clothing, Bedding, and Linen (a) above; ☒ ☐ ☐ Procedure I-B, 4 (c) One mattress cover and a sheet or two sheets; Policy 4.10.1 Clothing, Bedding, and Linen ☒ ☐ ☐ Procedure I-B (d) One towel; and, Policy 4.10.1 Clothing, Bedding, and Linen ☒ ☐ ☐ Procedure I-B 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) One blanket or more, up on request Policy 4.10.1 Clothing, Bedding, and Linen ☒ ☐ ☐ Procedure I-B 1501 BEDDING LINEN EXCHANGE Policy 4.10.1 Clothing, Bedding, and Linen Procedure II The facility administrator shall develop and implement site specific written policies and procedures for the BSCC staff interviewed youth and reviewed scheduled exchange of laundered bedding and linen ☒ ☐ ☐ documentation to determine that the facility issued to each youth housed. Washable items such as meets compliance with the Title 15 minimum sheets, mattress covers, pillow cases and towels shall standards for this regulation. be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Policy 4.10.1 Clothing, Bedding, and Linen ☒ ☐ ☐ once a month. Procedure II (2) 1510 FACILITY SANITATION, SAFETY AND Policy 3, 4.3.5 Facility Sanitation, Safety and MAINTENANCE Maintenance The facility administrator shall develop and implement BSCC staff interviewed youth and reviewed written policies and site-specific procedures for the documentation to determine that the facility maintenance of an acceptable level of cleanliness, meets compliance with the Title 15 minimum repair and safety throughout the facility. The plan shall standards for this regulation. provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 57 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the ☐ ☐ ☒ facility in a manner that allows contact with minors. Violation 7357 Napa Probation Juvenile Hall JH PRO 23-24 - 58 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7357 FACILITY: Napa County Juvenile Hall TYPE: JH RC: 60 FIELD REPRESENTATIVE: Forrest Coleman DATE: May 25, 2023 ROOMS EACH ROOM Unit Room Applicable # Each Room Total RC Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # RC Square/Cubic Feet T U W F S Beds 9’10” X 7’5” A Holding 2001 1 (4) 1 1 1 1 There is one 7’5” bench. 75 sq. ft. 10’ X 9’ X B Holding 2001 1 (6) 1 1 1 There is one 9’ bench and a handicapped 90 sq. ft. combo unit. 10’” X 8’4” C Holding 2001 1 (6) 1 1 1 There is one 8’10” bench. 88 sq. ft. Observation 10’ X 7”” There is one 7’ bench. D 2001 1 (5) 1 1 1 Room 70 sq. ft. There is one 8’5” bench. The 9’6” X 8’5” handicapped combo unit was replaced E Holding 2001 1 (5) 1 1 1 80 sq. ft. to provide greater clearance between the bench and the toilet. This is used as an intake holding room. 9’3” X 7’2” Intake Safety 2001 1 (1) 68 sq. ft. Note: Each holding room has a bench that can be used as a bunk with a capacity of one youth. There is one shower on the unit. The ceiling height is 8’. POD A – Prospect Unit, Lower-Level Detention Unit 1-6 Single 2001 6 1 1 6 11’ X 6’10” 1 1 1 3 7 Double 2001 1 2 2 2 11’ X 10’ 1 1 1 8 Double 2001 1 2 2 2 11’ X 11’ 1 1 1 9 Double 2001 1 2 2 2 13’ X 11’6’ 1 1 1 10 Single 2001 1 1 1 1 13’ X 8’ 1 1 1 This room is ADA-compliant/handicapped accessible. 11 Double 2001 1 2 2 2 13’ X 10’.5” 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7357 Napa Probation JH LASE 23-24 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total RC Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # RC Square/Cubic Feet T U W F S Beds POD A – Prospect Unit, Upper Tier 12-17 Single 2001 6 1 1 6 11’ X 6’10” 1 1 1 2 18-19 Double 2001 2 2 2 4 11’ X 10’ 1 1 1 20 Double 2001 1 2 2 2 11’ X 11’5” 1 1 1 21 Single 2001 1 1 1 1 11’ X 8’ 1 1 1 22 Double 2001 1 2 2 2 11’ X 10’ 2” 1 1 1 Notes: There are five showers in the unit, one of which is handicapped accessible. The ceiling height on the lower level is 10’9” and 9’11” on the upper tier. Prospect Unit dayroom space is 1925 square feet. There is a 1000-square-foot classroom adjacent to the dayroom space. There is a 2475 square foot outdoor recreation space off the unit. Prospect and Merit Units share a covered recreation space measuring 1210 square feet. There is an interview room in the unit. POD B – Merit Unit, Lower Level 1 Dorm 2001 1 4 4 4 21’7” X 11’4” 1 1 1 3 There is a modesty partition in this space. 2-4 Single 2001 3 1 1 3 11’ X 6’10” 1 1 1 5 Double 2001 1 2 2 2 11’ X 10’2” 1 1 1 6 Double 2001 1 2 2 2 11’ X 10’8” 1 1 1 7 Single 2001 1 1 1 1 11’ X 9’ 1 1 1 This room is ADA-compliant/handicap accessible. 8 Single 2001 1 1 1 1 11’ X 7’ 1 1 1 9 Double 2001 1 2 2 2 11’ X 10’8” 1 1 1 POD B – Merit Unit, Upper Tier 10 Dorm 2001 1 4 4 4 11’ X 21’7” 1 1 1 2 There is a modesty partition in this space. 11-13 Single 2001 3 1 1 3 11’ X 6’10” 1 1 1 14 Double 2001 1 2 2 2 11’ X 10’ 1 1 1 15 Double 2001 1 2 2 2 11’ X 10’6” 1 1 1 16 Single 2001 1 1 1 1 11’ X 10’6” 1 1 1 17 Single 2001 1 1 1 1 11’ X 8’ 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7357 Napa Probation JH LASE 23-24 - 2 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total RC Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # RC Square/Cubic Feet T U W F S Beds 18 Double 2001 1 2 2 2 11’ X 11’6” 1 1 1 Notes: Merit was designed for the New Horizons Academy and overflow of detention youth; However, the New Horizons Academy is temporarily discontinued. There are five showers in the unit, one of which is handicapped-accessible. The ceiling height on the lower level is 10’9” and 9’11” on the upper tier. Merit dayroom space is 1925 square feet with a 1000 square foot classroom adjacent to the dayroom. There is a 2475 square foot outdoor recreation space off the unit. Prospect and Merit Units share covered recreation space measuring 1210 square feet. There is an interview room in the unit. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7357 Napa Probation JH LASE 23-24 - 3 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7357 FACILITY NAME: Napa County Juvenile Hall FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): X FIELD REPRESENTATIVE: Forrest Coleman DATE: May 25, 2023 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X The weapons locker is in the facility sally port. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; X In each juvenile hall, camp and ranch, space used for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per youth; X There are five holding rooms in the intake area. 2. Provide no less than 45 square feet of floor space and X have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, X unless a procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 7357 Napa Juvenile Hall JH PHY 23-24 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy X sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. There are two living units with a rated capacity A living unit shall be a self-contained unit containing of 30 youth for each unit. at the facility. locked sleeping rooms, single and double occupancy X sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or X other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an X individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or X slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide X the following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum X of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide X the following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and X a minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum X of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7357 Napa Juvenile Hall JH PHY 23-24 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed X for no more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms There is 2052 square feet of living space in Dayrooms shall contain 35 square feet of floor area per X each unit. youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, X drinking fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated X indoor/outdoor space shall be a paved or like surface. 1.2 The required recreation area shall contain no X single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow X compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be X provided to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin X and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There is 2376 square feet of space in each unit There shall be a dedicated classroom space for classroom. every juvenile in every facility. The primary purpose for the academic classroom shall X be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk X and work area and a minimum of 28 square feet of floor space per minor. 7357 Napa Juvenile Hall JH PHY 23-24 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS A communication system shall be provided in X each classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of X 20 minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small X group educational purposes. 1230.1.13 Safety room. The facility has one safety cell. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more X than 4 inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as X specified in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls X for which must be located outside of the room; 7. Be equipped with a variable intensity, security- X type lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be X designed to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and X 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with X no single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 7357 Napa Juvenile Hall JH PHY 23-24 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Youth eat all meals in the dayroom space. Dining areas in juvenile facilities shall contain a X minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the X same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- X person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, X bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with X a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. There are two closets in the intake area of the In all juvenile facilities, at least one securely lockable X facility. janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 7357 Napa Juvenile Hall JH PHY 23-24 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. Emergency equipment is tested monthly. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in X all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably X furnished interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as X specified in Section 1230.1.11; 2. Academic classrooms as specified in X Section 1230.1.12; 3. Medical examination room as specified in X Section 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. The old intake area has been converted to a A court holding room shall: X Court Holding area. 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking X fountain as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X A staff is assigned to supervise youth in Court Holding. 7. A mirror of material appropriate to the level of X security shall be provided as specified in Section 1230.2.11. 7357 Napa Juvenile Hall JH PHY 23-24 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a X mechanical means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers X shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches X vertically between the solid bottoms. In secure facilities, the bunks shall be securely anchored X and flushed against the floor and/or wall. 7357 Napa Juvenile Hall JH PHY 23-24 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for X good visibility for supervision and be conducive to sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of X this room. 7357 Napa Juvenile Hall JH PHY 23-24 - 8 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile facilities X and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, X CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security must be provided near each wash basin specified in these X regulations. 7357 Napa Juvenile Hall JH PHY 23-24 - 9 - J456 PHY 98 01 03 09 14 18 dot