Napa Probation (2023-2024 inspection cycle)

November 13, 2024 Amanda Gibbs, Chief of Probation Napa Probation Department 212 Walnut Street Napa, CA 93230 2023-2024 UNANNOUNCED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, NAPA COUNTY PROBATION DEPARTMENT DETENTION FACILITY Dear Chief Gibbs: The 2023-2024 Unannounced Inspection of the Napa County Juvenile Hall’s Probation Department has been completed. A pre-inspection briefing was held on Friday, March 1, 2024, and a Targeted inspection was conducted between Wednesday, May 1, 2024 and Monday, May 6, 2024. An Unannounced inspection was conducted at the following facility on October 25, 2024: FACILITY NAME BSCC # FACILITY TYPE Napa County Juvenile Hall 7357 JH This inspection was conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. INSPECTION RESULTS The focus of the unannounced inspection was to ensure the facility’s compliance with Title 15 Regulations, Section, 1354.5 Room Confinement and Section, 1371 Programs, Recreation, and Exercise. We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. An Exit Briefing with your staff was held on Friday, October 25, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at forrest.coleman@bscc.ca.gov or call (916) 508-7559, if you have any questions. Amanda Gibbs, Chief Probation Officer Page 2 Sincerely, FORREST COLEMAN Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Napa County Juvenile Court* Chair, Juvenile Justice Commission, Napa County* Chair, Board of Supervisors, Napa County* County Administrator, Napa County* Craig Burch, Assistant Chief Probation Officer, Napa County Kamati Calvin, Chief Deputy, Napa County Juvenile Hall *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7357 Napa Juvenile Hall Targeted LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST 1 2 BSCC Code: 7357 FACILITY NAME: Napa County Juvenile Hall (NCJH) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Amanda Gibbs, Chief Probation Officer; Craig Burch, Assistant Chief Probation Officer; Lisa Martindale, Supervisor, Juvenile Hall FIELD REPRESENTATIVE: Forrest Coleman DATE: October 25, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Policy 4.7.2 Room Confinement (a) The facility administrator shall develop and BSCC staff reviewed related policy, reviewed implement written policies and procedures addressing documentation, and interviewed detention the confinement of youth in their room that are consistent staff. There were no reported incidents of room with Welfare and Institutions Code Section 208.3. The confinement. This is commendable and shows placement of a youth in room confinement shall be efforts made by the facility to provide effective accomplished in accordance with the following counseling and communication. guidelines: ☒ ☐ ☐ The facility living area allows staff to utilize separation strategies in the unit rather than room confinement (RC). Since the prior May 6, 2024 BSCC Targeted inspection, the facility followed BSCC staff recommendations to re-incorporate the room confinement policy into the active Policy and Procedure Manual. (1) Room confinement shall not be used before other, Policy 4.7.2 Room Confinement, I-A, 1 less restrictive, options have been attempted and exhausted, unless attempting those options poses a BSCC staff observed that the facility is threat to the safety or security of any youth or staff. ☒ ☐ ☐ assertive in utilizing less restrictive options prior to placing a youth in a locked room. The use of room confinement is a rare occurrence. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 This is a modified version of the Procedure Checklist and is only intended for the 2024 Unannounced Inspection of the Napa Juvenile Hall. 7357 Napa County Juvenile Hall Unannounced PRO 23-24 Page 1 of 5 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Room confinement shall not be used for the Policy 4.7.2 Room Confinement, I-A, 2 purposes of punishment, coercion, convenience, or retaliation by staff. BSCC staff provided the best practice recommendation to update the facility’s policy, 4.7.2 Room Confinement, to include a ☒ ☐ ☐ procedure that identifies assessment intervals, supervisory approvals, documentation, and staff expectations leading up to the four hours of room confinement. (3) Room confinement shall not be used to the extent Policy 4.7.2 Room Confinement, I-A, 3 that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Policy 4.7.2 Room Confinement, I-B confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one The facility uses the following documentation or more of the following: tools to help track and log room confinement including, but are not limited to: • Time Out Tracking Form • Unit Logbook ☒ ☐ ☐ BSCC staff discussed best practice options to incorporate a procedure in policy that utilizes the above form to document room confinement. During the prior Targeted inspection, BSCC staff discussed removing the word “Time out” from the tracking form. Policy 4.7.1 Discipline, IV (B) (1) Return the youth to general population. ☒ ☐ ☐ Policy 4.7.2 Room Confinement, I-B, 2 (2) Consult with mental health or medical staff. ☒ ☐ ☐ (3) Develop an individualized plan that includes the Policy 4.7.2 Room Confinement, I-B, 3 goals and objectives to be met in order to reintegrate the youth to general population. ☒ ☐ ☐ Individualized Special Program (ISP) is identified as a type of reintegration plan. (4) If room confinement must be extended beyond Policy 4.7.2 Room Confinement, I-C, 1 four hours, staff shall do each of the following: (A) Document the reasons for room confinement There have been no reports of a youth being and the basis for the extension, the date and time held in room confinement beyond four hours. ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 4.7.2 Room Confinement, I-C, 2 the goals and objectives to be met in order to Policy 4.7.1 Discipline integrate the youth to general population. Individualized Special Program (ISP) is ☒ ☐ ☐ identified as a type of reintegration plan. There is also a Modified program that separates a youth from the group outside of his/her room. (C) Obtain documented authorization by the Policy 4.7.2 Room Confinement, I-C, 4 facility superintendent or his or her designee Policy 4.7.1 Discipline ☒ ☐ ☐ every four hours thereafter. 7357 Napa County Juvenile Hall Unannounced PRO 23-24 Page 2 of 5 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) This section is not intended to limit the use of Policy 4.7.2 Room Confinement, I-D, 1 and 2 single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Policy 4.7.2 Room Confinement, I-D, 3 court holding facilities or adult facilities. ☒ ☐ ☐ This facility is not either a Court Holding Facility or Adult Facility. (7) Nothing in this section shall be construed to Policy 4.7.2 Room Confinement, I-D, 3 conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 4.7.2 Room Confinement, I-D, 4 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 4.7.2 Room Confinement, I-D, 5 and 6 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1371 PROGRAMS, RECREATION, AND EXERCISE. Policy 4.6.2 Programs, Recreation, And Exercise The facility administrator shall develop and implement written policies and procedures for programs, recreation, BSCC staff reviewed the daily shift report that and exercise for all youth. The intent is to minimize the documents daily programming and the CJNET amount of time youth are in their rooms or their bed area. software that tracks individual youth ☒ ☐ ☐ programming participation. The facility’s policy and procedure are applicable to the elements of this regulation, as required. Juvenile facilities shall provide the opportunity for Policy 4.6.2 Programs, Recreation, And programs, recreation, and exercise a minimum of three Exercise, I Outside Activities, Programs and hours a day during the week and five hours a day each Recreation Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. BSCC staff was impressed with the youth program tracking provided via the CJNET software. A youth’s participation in programs, recreation, and Policy 4.6.2 Programs, Recreation, And exercise may be suspended only upon a written finding Exercise, IV by the administrator/manager or designee that a youth represents a threat to the safety and security of the ☒ ☐ ☐ There was no documentation provided to facility. indicate a youth’s participation in any program was suspended. 7357 Napa County Juvenile Hall Unannounced PRO 23-24 Page 3 of 5 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such program, recreation, and exercise schedule shall Policy 4.6.2 Programs, Recreation, And be posted in the living units. Exercise, II ☒ ☐ ☐ During the physical facility inspection, we observed program and recreation schedule calendars posted in the living units. There will be a written annual review of the programs, Policy 4.6.2 Programs, Recreation, And recreation, and exercise by the responsible agency to Exercise, III ensure content offered is current, consistent, and relevant to the population. A letter, provided by Assistant Superintendent Kamat Calvin, provided confirmation that an ☒ ☐ ☐ annual review of the programs, recreation, and exercise by the agency responsible was conducted to ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the Policy 4.6.2 Programs, Recreation, And opportunity for at least one hour of daily programming to Exercise, VII-A include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are BSCC staff requested and reviewed the culturally relevant and linguistically appropriate, or pro- program’s Exercise and Recreation policy and social interventions and activities designed to reduce procedure, logs, and pertinent documentation. recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 BSCC staff were impressed with individual and 1356. Such programs may be provided under the youth program tracking provided via the direction of the Chief Probation Officer or the County CJNET. We observed that the BSCC staff Office of Education and can be administered by county recommended update to the utilization of the partners such as mental health agencies, community CJNET program that provides a wider range of based organizations, faith-based organizations or structured programs offered from the drop- Probation staff. down list of structured programming provided Programs may include but are not limited to: was implemented. We also observed the (1) Cognitive Behavior Interventions; BSCC staff recommended updates, during the (2) Management of Stress and Trauma; prior BSCC Targeted inspection, were (3) Anger Management; incorporated to ensure that the shift supervisor (4) Conflict Resolution; indicates, on the end of shift report, that all (5) Juvenile Justice System; required programming occurred and to identify (6) Trauma-related interventions; what programming was provided on each shift. ☒ ☐ ☐ (7) Victim Awareness; (8) Self-Improvement; Programs are facilitated by staff and (9) Parenting Skills and support; volunteers, community-based organizations, (10) Tolerance and Diversity; and collaborative partners including, but not (11) Healing Informed Approaches; limited to: Victim Awareness; Aggression (12) Interventions by Credible Messengers; Replacement Training; Life Skills; NCTI (13) Gender Specific Programming; curriculum; Gang Awareness; Art (14) Art, creative writing, or self-expression; Appreciation; Big Brothers/Sisters; Effective (15) CPR and First Aid training; Decision Making Skills; Faith Based Group; (16) Restorative Justice or Civic Engagement; Library; Substance Abuse Treatment; Mental (17) Career and leadership opportunities; and, Health groups; Decision Points (Cognitive (18) Other topics suitable to the youth population. Behavior Program); and CPR. The Office of Education incorporates California Career Zone and IExcel, which are assessments to determine and incorporate continuing education and job preparedness. The facility has contracted with GEO to provide daily programming services. 7357 Napa County Juvenile Hall Unannounced PRO 23-24 Page 4 of 5 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Recreation. All youth shall be provided the opportunity Policy 4.6.2 Programs, Recreation, And for at least one hour of daily access to unscheduled Exercise, VI activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include ☒ ☐ ☐ orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy 4.6.2 Programs, Recreation, And opportunity for at least one hour of large muscle activity Exercise ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period not Policy 4.6.2 Programs, Recreation, And to exceed 24 hours, access to recreation and programs. Exercise, IV and VIII The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 7357 Napa County Juvenile Hall Unannounced PRO 23-24 Page 5 of 5 A453 JUV PRO eff. 07.01.24