Nevada Cty (2016-2018 inspection cycle)

STATE OF CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS LINDA M, PENNER 2590VENTURE OAKS WAY, SUITE 200 • SAORAMENTO OA 96833 ' 916,445.5073 • 8$00,CA.GOV Olmlr KATHLEEN T. HOWARD EDMUND G. BROWN, JR. Executive Director Governor April 27, 2018 Michael N. Ertola, Chief Probation Officer Nevada County Probation Department 109 ½ North Pine Street Nevada City, CA 95959 Re: BOARD OF STATE AND COMMUNITY CORRECTIONS BIENNIAL INSPECTION WELFARE AND INSTITUTIONS CODE SECTIONS 209 Dear Chief Ertola, On October 18 and 19, 2017, Board of State and Community Corrections (BSCC) staff conducted the 2016-2018 biennial inspection of the Nevada County Juvenile Hall as required by Welfare and Institutions Code Sections 209. This inspection was conducted to determine compliance with the Minimum Standards for Juvenile Facilities as outlined in Titles 15 and 24 of the California Code of Regulations and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA ). Inspection Scope: The inspection consisted of a review of applicable policies and procedures governing the operation of the facility, a review of local inspections required by relevant statutes and Title 15, Section 1313, and a site visit which included a review of facility procedures and the physical plant. We also interviewed facility staff, partnering staff, and youth during our visit. Senior Group Supervisors Frank Cook and Rod Kahele were instrumental during the visit, providing information and background data, clarifying procedural issues and managing all records. As in the past, the facility and staff were well prepared for our visit. The complete BSCC inspection report is enclosed and consists of: • this transmittal letter; • the Title 15 Procedures checklist outlining Title 15 requirements for the Juvenile Hall and the Juvenile Commitment Facility; • a Physical Plant Evaluation outlining Title 24 requirements for the design for both the Juvenile Hall and the Juvenile Commitment Facility; and • a Living Area Space Evaluation summarizing the physical plant configuration of both the Juvenile Hall and the Juvenile Commitment Facility. 7367 Nevada JH LTR 16-18 . \ ' C ( Michael N. Ertola, Chief Probation Officer Page 2 Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statutes also require inspections from the following: county building inspector or person designated by the Board of 1 Supervisors; fire authority having jurisdiction; local health officer;2 county superintendent of schools; juvenile court and the juvenile justice commission. 3 Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. There were no areas of noncompliance noted. We encourage the practice of maintaining a permanent file for historical copies of all inspections. This file should be the first point of reference when preparing for all future inspections. Title 15 Inspection During our inspection of the Juvenile Hall Facility, we reviewed the Nevada County Probation Department Juvenile Institutions Policies and Procedures manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations included in Title 15, Minimum Standards 4 for Juvenile Facilities. On the day of the inspection, we discussed several policies and procedures with staff'. and suggested edits which might bring more clarity and specificity to the manual. All agreed-upon changes were completed prior to the submission of this report; no issues of noncompliance were identified in our review of the Nevada County Probation Department Juvenile Institutions Policies and Procedures. We also reviewed pertinent documentation to ensure that practices are consistent with policies and Title 15. This review reflected that practice conforms to policy and there were no issues of noncompliance. For fm:ther information, please see the accompanying Procedures Checklist. During our tour of the facility we reviewed: shift logs; youth files; incident reports; monthly inspection reports; fire drills; admittance, detention and classification information; assessments and plans; grievances; facility schedules; use of force; use of restraints and discipline documentation. We also talked with staff and youth throughout the facility. Discussions with both indicated that Title 15 regulations are being consistently adhered to. Title 24 Inspection The Juvenile Hall has a rated capacity of 40 youth; however, the facility has set an operational capacity at 30. There were 4 boys and O girls in custody on the day of our inspection. The facility was opened in 2002 and is inspected under the 2001 version of the Title 24 standards. No evidence of deferred maintenance • was noted and staff reported all security and life safety systems were clean and serviceable. The facility has three housing units, although only two are commonly used. The facility and grounds were clean and well maintained: There were no areas of noncompliance with Title 24 minimum standards. 1 Health and Safety Code Section 13146. l(a) and (b). 2 Health and Safety Code Section 101045, 3 Welfare and Institutions Code Section 229. 4 BSCC does not review all your policies and procedures, We do not "approve" your policies and procedures nor do we review them for constitutional or legal issues, We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate, ( •• ( Michael N. Ertol;, Chief Probation Officer Page 3 Inspection Summary There is no corrective action required at this time. We want to thank yon and your staff for their time and assistance in completing this inspection. Senior Group Supervisors Frank Cook and Rod Kahele were instrumental in coordinating this inspection. Also instrumental was Deputy Chief Probation Officer Mike Sypnicki. Each of these individuals assisted at each step by clarifying processes, answering questions and providing supporting documentation. All the staff members we worked with during the inspection were very knowledgeable and cooperative. If you have any questions, please contact me at (916) 621-2852 or by email Craigus.thompson@bscc.ca.gov Sincerely, c��� Field Representative Facilities Standards and Operations Division Enclosures cc: Chair, Nevada County Board of Supervisors* Chief Administrative Officer, Nevada County* Presiding Judge, Nevada County Juvenile Court* Chair, Nevada County Juvenile Justice Commission* Mike Sypnicki, Deputy Chief Probation Officer * Full copies of the inspection report available upon request JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections 1 PROCEDURES CHECKLIST BSCC Code: 7367 FACILITY NAME: FACILITY TYPE: JI-I Nevada Countv Juvenile Hall PERSON(S) INTERVIEWED: Proi,ram Manaeer Mike Svnnicki; Senior Grouo Suoervisors Frank Cook and Rod Kahele FIELD REPRESENTATIVE: DATE: • Craigus Thomnson October 18-19, 2017 NIA PIP TITLE 15 SECTION YES NO REFERENCE -COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS (A) County building inspection by agency designated by the X Inspection dated 09/20/2017 Board of Suoervisors to annrove building safetv; (B) Fire authority having jurisdiction, including a fire clearm1ce as required by Health mid Safety Code Section X Inspection dated 04/27/2017 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Health Inspection dated MMH 04/27/2017 and Safety Code Section 101045; X EH 05/02/2017 NH 05/30/2017 (D) County superintendent of schools on the adequacy of X Inspection dated 05/01/2017 educational services and facilities as reauired in Section 1370; (E) • Juvenile coart as required by Section 209 oft he Welfare X Inspection dated 04/24/20 I 7 and Institutions Code (F) Juvenile Justice Commission as required by Section 229 oft he Welfare and Institutions Code or Probation Commission X Inspection dated 05/15/2017 as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The Facility Administrator (CPO) has submitted a letter certifying that each employee has been appointed and are X CPO certification on file, dated 09/12/2017 qualified pursuant to the requirements oft his regulation. The facility adheres to tbe minimum staµdards for the selection and training requirements in PC 6035 (STC compliant) as well as ensures a medical, psychological and X . Compliance certified by CPO. records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clem·ance. 1321 STAFFING 9.0 Staffmg BSCC reviewed a variety of records to ensure a) There are an adequate number ofp ersonnel to carry out that all required functions were completed in a X the facility program, to provide for safety and security of timely marmer. There was no indication that minors and staff and meet established standards and staffmg was inadequate to meet this standard. regulations. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is . required. Additionally, many regulations on this worksheet are SUMMARIES oft he regulation; the text on this worksheet may not contain the entire text oftl1e actual regulation. Please refer to the complete California Code ofR egulations, Title 15, Minimum Standards for Local Facilities, Division I, Chapter I, Subchapter 5 for the complete list and text ofregulations. 7367 Nevada JH Pro: 1011812017 ' I - J453 JUV PRO-Eff, 03-01 '15 NIA PIP TITLE 15 SECTION YES NO REFERENCE -COMMENTS b) There is sufficient staff to ensure that no required service At the time oft he inspection the facility staffing is denied. was: 1 Deputy Chief; 4 Senior Group X Supervisors; 12 Group Supervisors II, and 3 Group Supervisors I. c) There is a sufficient number of supervisory level staff to In the absence of a supervisor, the senior staff ensure adequate supervision of all staff members. X member serves as the Officer in Charge. Such service is noted on the staff roster. d) There is a clearly identified person on duty who is responsible for all the operations and activities and has X Supervisor or Officer in Charge on each shift, completed the Juvenile Corrections Officer Core Course and PC 832 !raining. e) The1·e is as least one staff member present on each living . Verified through review ofd aily schedules and X unit whenever there are minor(s) in the unit. facility walkthrnugh. t) The facility has sufficient food services personnel relative to the number and security ofu nits including X staff to plan menus, provide kitchen supervision, direct Staff is not detracted from their primary child food preparation, train staff and maintain records. supervision duties by ancillary duties. The facility g ) The facility has administrative, clerical, recreational, is budgeted for two (2) Food Service personnel medical dental, mental health building maintenance and however one (1) position is currently vacant. The other support staff for the efficient managem.ent of the X facility has one (]) Clerical position. facility, and to ensure that youth supervision staff are not r diverted fom supervising youth. . h) There is sufficient youth supervision staff to provide continuous wide-awake supervision of youth, subject to X Verified through review ofd aily schedules and temporary variations in staff assignments, to meet special facility walkthrough. program needs. Juvenile halls (minimum youth-staff ratio): 9.0 Staffing (A) During hours that youth are awake, one wide- X While the rated capacity remains at 60, the awake youth supervision staff member is on duty for facility has set an operational capacity at 30. each 10 youth in detention. (B) During hours that youth are confined to their room Minimum staffing is four posted positions, for the purpose ·ofs leeping, one wide-awake youth X supplemented by ancillary staff during the supervision staff member is on duty for each 30 youth daytime ho�rs as needed. Verified by inspection. in detention. (C) At least two wide-awake youth supervision staff members are on duty at all times, regardless of the Minimum staffing is four youth supervision staff number of youth in detention, unless an arrangement has X members. been made for immediate backup supprnt services for emergencies, (D) At least one youth supervision staff member is on duty who is the same gender as youth who are housed in Both male and female staff are assigned on all X the facility. shifts. (E) Personnel with primary responsibility for other duties such as administration, supervision of personnel, Staffing ratios were determined by including only academic or trade instruction, clerical, kitchen or X youth supervisory staff. . maintenance shall not be classified as youth supervision staff positions. S)lecial Pur)lose Juvenile Halls (minimum youth-staff ratio): X Not a Special Purpose Juvenile Hall -Balance of (A) During hours that youth are awake, one wide-awake this regulation is deleted youth supervision staff member is on duty for each 10 youth in detention. 7367 Nevada JH Pro: 10/18/2017 J453 JUV PRO-Eff. 03-01-15 • 2 - ( ( TITLE 15 SECTION YES NO NIA PIP REFERENCE -COMMENTS Camps (minimum youth -staff ratio): (A) During the hours when youth are awake, there is a Not a Camp -Balance of this regulation is X minimum of one wide-awake youth supervision staff deleted. member on duty for each 15 youth in the camp population. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING CPO certification letter has been received and addresses the X CPO certification is on file, dated 09/12/2017 elements of Section 1320). (A) Prior to assuming any responsibilities each staff member X 10.0 Orientation is properly oriented to his/her duties. (B) Prior to assuming responsibility for the supervision of Each new hire receives a minimum of 60 hours of youth, each youth supervision staff member receives a X orientation/training. minimum of 40 hours of facility-specific orientation. (C) Prior to assuming primary responsibility for supervision of youth, each youth supervision staff member successfully Most recent STC audit found the facility in full X completes the requirements of the Juvenile Corrections compliance with STC standards. Officer Core Course pursuant to PC 6035. ' (D) Prior to exercising the powers of a peace officer, staff X shall complete PC 830 training. 1323 FIRE AND LIFE SAFETY 20.0 Training Requirements for Fire and Life Whenever there is youth in the facility, there is at least one Safety wide-awake person on duty at all times who meets the training standards established by the Board of State and All youth supervision staff have attended the X Community Corrections for general fire and life safety and Core training, which includes fire and life safety who is also trained in procedures that relate specifically to the topics. facility. Individual orientation addresses topics unique to the facility. 1324 POLICY AND PROCEDURES MANUAL Facility has implemented a comprehensive policy (A) There is a policy and procedures manual that, at a X and procedures manual minimum, addresses all regulations that are applicable to the facility. (B) The manual is available to and reviewed by all 21.0 Policy and Procedures Manual; electronic X employees and printed copies are available, (C) The manual is administratively reviewed at a minimum 21.0 Policy and Procedures Manual; manual is every two years, and updated as necessary. X reviewed annually and reprinted-as needed. Last annual review was completed on 06/01/2017, (D) The records relating to the standards and requirements set forth in these regulations are accessible to the Board of X State and Community Con-ections. The manual includes: a) Table of organization, including channels of X 21.0 Policy and Procedures Manual communications and description of job classifications; b) Responsibility of the probation department, purpose of programs, relationship.to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or X Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; c). Responsibilities of all employees; X 7367 Nevada JH Pro; 10/18/2017 "3 " J453 JlN PRO-Eff. 03-01-15 C ( PIP TITLE 15 SECTION YES NO N/A REFERENCE-COMMENTS d) Initial orientation and training program for employees; Verified by inspection. BSCC reviewed five (5) X youth supervision staff training files. All files reviewed documented 60 hours of orientation and training for new staff. e) Initial orientation, including safeiy and security issues, X for support staff, contract employees; school and medical· staff, program providers and volunteers; f) The maintenance of record keeping, statistics and communication systems to ensure: efficient operation of the facility; care of minors; maintenance of minors' X records; providing information to the court and those authorized by the court or by law, release ofi nformation regarding youth; X g) Ethical responsibilities; 21.1 Policy and Procedures Manual h) A non-discrimination provision that provides that all youth within the facility shall have fair and equal access to all available services, placement, care, treatment and benefits, ) and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X 41.0 Non-Discrimination national origin, color, religion gender, sexual orientation, ) gender identity, gender expression, mental or physical disability, 01· HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; i) Storage and maintenance requirements for any chemical X 24.2 Chemical Agents: Inventory, Storage and Maintenance agents used h1 the facility. j) Establish procedures for collection of Medi-Cal eligibility X 6.0 Record-Keeping and Statistics (Medi-Cal) information and enrollment of eligible vouth. 1325 FIRE SAFETY PLAN 26.2 Fh·e Safety Plan Facility staff and Fire Deprutment collaborated on X • The fu'e safety plan includes: the fire plan, including placing actual apparatus a) A fireprevention plan as part oft he manual policy and on location to verify turning radius, pressure procedure; flows and hydrant locations. b) Monthly fu'e and life safety inspections by facility staff Verified by inspection. BSCC reviewed monthly X with a two-year retention oft he inspection record; fire and safety inspection files for the 16/18 inspection cycle. c) Fire prevention inspections as required by HSC 13146.1 X Most recent inspection: 04/27/2017 (a) and (b). d) An evacuation plan; 26.0 Emergency Evacuations e) Documented fire drills are. conducted at least quarterly; Verified by inspection. Drills are unrumounced and include actual evacuations and simulated X suppression. Fire drills are completed monthly. BSCC reviewed monthly fire drill files for the 16/18 inspection cycle. f) A written plan for the emergency housing of minors in X Youth would be evacuated to the adjoining the case off ire; and, county. g) Fire suppression pre-plan in cooperation with the local X 26.1 Fh'e Safety Plan fire department. Verified by inspection. 7367 Nevada JH Pro: 10/18/2017 J453 JUV PRO-Eff. 03-01-15 -4 - ( NIA TITLE 15 SECTION YES NO P/P REFERENCE-COMMENTS 1326 SECURITY REVIEW The facility administrator annually reviews, evaluates, and ·25.0 Security Review; Verified by inspection. documents security reviews. The review and evaluation X address the internal and extemal security, including, but not • Most recent review: 09/1 1/2017 limited to: key control, security equipment and related training. 1327 EMERGENCY PROCEDURES 26.0 Emergency Procedures -Evacuation 27.0 Emergency Prncedures-Non-Evacuation Emergency policies and procedures include but are not limited to: escape, disturbances, and taking of hostages; At the time of the inspection all staff had not civil disturbances; fire and natural disasters; periodic testing completed the annual review of the emergency of emergency equipment; storage, issue and use of chemical X procedures as per this regulation. However, prior agents, related security devices, and weapons and to the completion of this report documentation ammunition, where applicable; emergency evacuation plans; was submitted that verified all current staff had· and, an annual review of emergency procedures for all youth reviewed the emergency procedures. It should be supervision staff. noted all staff are required to read the policy and procedure manual annually. 1328 SAFETY CHECKS 29.0 Safety Checks Direct visual observation of each youth at least every 15 Verified by inspection .. Checks are logged in real minutes when youth are asleep or in their rooms, confined in X time on unbound paper logs. Checks are not holding cells or confined to their bed in a dormitmy. All reconciled due to lack ofrecording capability of safety checks shall be documented with the actual time the the facility's video security system. BSCC ,check is completed. reviewed safety check logs for the months of July 2016, November 2016, and May 2017. 1329 SUICIDE PREVENTION PROGRAM The facility has a comprehensive written suicide prevention 97. I Suicide Prevention Program program developed by the health administrator, mental health X director and facility administrator that includes, but is not BSCC reviewed five (5) completed youth suicide limited to: prevention programs, (A) Suicide prevention training, which may include training Training included in Core curriculum. provided in accordance with Section 1322, -Orientation and X Training and Standards and Training for· Corrections County's medical vendor has provided additional Regulations pursuant to Penal Code 6035 . annual training specifically designed for suicide prevention. (B) Intake screening for suicide risk immediately upon X MA YSI-2 screening is applied to all incoming confinement and prior to housing assignment. juveniles. (C) Provisions facilitating cominu.nication among arresting X Medical providers are immediately called when officers, facility staff, family members, medical and mental an intake screening suggests suicidal ideation. health personnel in relation to suicide risk. (D) Guidance on housing of youth at risk of suicide. X Policy suggests several housing options, including the facility's safety cell. (E) Adequate supervision depending on level of suicide risk. Policy requires observations ranging from 3-5 X minutes to constant observations, depending on the threat. (F) Suicide and suicide attempt intervention policies and X procedures. X (G) Provisions for reporting suicides and suicide attempts. (H) Critical incident debriefing. 32.0 Report of Death; S'erious Illness, Serious X Injury of a Youth, or Suicide Attempt; Critical Incident Review. 7367NevadaJHPro: 10/18/2017 J453 JIJV PRO-Eff. 03-01-15 - 5 - ( \ TITLE 15 SECTION YES NO NIA PIP REFERENCE -COMMENTS 1340 • REPORTING OF LEGAL ACTIONS The facility submits a letter ofn otification to the Board of 31.0 Reporting of Legal Actions State and Community Corrections on each legal action X pe1taining to conditions of confinement filed against person No pending action or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A MINOR WHILE DETAINED 32.0 Report of Death, Serious Ilh1ess, Serious (A) The administrator of the facility provides the Board of X Injury ofa Youth, or Suicide Attempt State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within IO days. (B) Written policy and procedures assure a medical and operational review of each in-custody death. The review 32.0 Report of Death, Serious Illness, Serious team includes the facility administrator and/or the facility X Injµry of a Youth, or Suicide Attempt; Critical manager; the health administrator; the responsible physician; Incident Review. and other health care and supervision staff who were relevant to the incident (C) There are.written policies and procedures for handling deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, guardian or person X standing in loco parentis, in the event ofa serious illness, . injury or death. 1342 POPULATION ACCOUNTING Population and profile survey reports are submitted to the 33.0 Population Accounting; Facility supplies Board of State and Community Corrections within I 0 X working days after the end of each reporting period, in a da't a to the Juvenile Profile Survey format provided by the Board. 1343 JUVENILE FACILITY CAPACITY Facility was not crowded during this inspection (A) The number of youth detained 'in a living unit has cycle. exceeded its maximum capacity for more than I 5 calendar days in a month since the previous inspection. (B) Ifrequired, the facility has submitted CARs/CCARs to X BSCC since the last inspection (N/A ifno to the above). (C) The facility is under an approved suitability plan (N/A if X no to the above). 1350 ADMITTANCE PROCEDURES X 35.0..Admittance Procedures Written policies and procedures for admittance ofy outh include the requirements of Sections 1324 and 1430. a) In juvenile halls, youth are allowed access to a telephone, in accordance with the provisions of Welfare and Institutions Code Section 627 (two completed telephone X Verified by inspection. calls [parent/guardian and attorney] within an hour, at the public expense). b) The juvenile hall has established written criteria for X detention. c) The juvenile camp has included policies and procedures that advise the youth of the estimated length of stay and has developed program guidelines that include written X Facility is not a camp. screening criteria for inclusion and exclusion from the pr�gram. 7367 Nevada JH Pro: I 0/18/2017 J453 JUV PRO-Eff. 03-01-15 - 6 - ( NIA PIP TITLE 15 SECTION YES NO REFERENCE, COMMENTS d) Juvenile halls shall develop policies and procedW'es that X 45.0 Counseling and Casework Services; Case advise any committed youth·ofthe estimated length of Coordinator his/her stay. 1351 RELEASE PROCEDURES 39.0 Pennanent Release ProcedW'es X Written policies and procedures for release of youth in for: Review of documentation provided revealed custody provide compliance with this regulation. a) Verification of identity/release papers; X b) Retw·n of personal clothing and valuables; c) Notification to the minor's parents or guardian; X d) Notification to the facility health care provider in X accordance with Sections 1408 and 1437 ofthese regulations, for coordination with outside agencies; and, X e) Notification of school staff. f) X Notification of facility mental health personnel. There are written policy and procedures for furlough of X minors from custody. 1352 CLASSIFICATION 40,0 Classification X Written policies and procedures on classification of youth for BSCC reviewed classification documents for the the purpose of determining housing placement in the facility months ofJ uly 2016, November 2016, and May . provide for: 2017. a) The safety of the youth, facility staff, and the public by placing youth in the appropriate, least restrictive housing X and program settings and housing assignments consider the need for single, double, or dorn)itory assignment; b) Consideration of facility populations and physical design X of the facility; X c) Classification of a youth upon admittance to the facility; d) Periodic classification reviews. X First review occurs at 72 hours. e) Provide that facility staff shall not separate youth from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, Separation criteria is established by 40.0 national origin, color, religion, g"ender, sexual orientation, X Orientation and reinforced by 41.4 Non- gender identity, gender expression, mental or physical Discrimination Policy. disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with tiile 15 regulations regarding separation). 1353 ORIENTATION 41.0 Orientation Written policies and procedures require an orientation for BSCC reviewed orientation documents for the youth prior to placement in a living area. Both written and months of July 2016, November 2016, and May verbal information are provided. Provisions are made to 2017. provide accessible orientation information to all detained youth including those with disabilities, limited English BSCC also reviewed the facility Youth proficiency, or limited literacy. The orientation includes: Orientation Handbook. X a) Facility rules and disciplinary procedures; b) Grievance procedures; X X c) Access to legal services; X d) Access to health care services; X e) Access to counseling services; 7367 Nevada JH Pro: 10/18/2017 J453 JUV PRO-Eff. 03-01-15 -7 - ( TITLE 15 SECTION f) Access to religious services; g) Access to educational services; h) Infonnation on the court process; i) Housing assignments; )j ( \ NIA PIP YES NO REFERENCE· COMMENTS X X X X ' X Availability of personal care items and opportunity for personal hygiene; X 'k) Correspondence, visiting and telephone use; I) Availability of reading materials, programs, and X ' activities; X m) Use of restraints and chemical agents; X n) Use of force; X o) Emergency and ,evacuation procedures. p) Non-discrimination policy, X This policy is repeated in 41.4 Non- Discrimination. 1354 SEPARATION 43.0 Separation There are written policies and procedures for the separation of X youth for reasons that include, but are not limited to, medical BSCC reviewed ten (10) completed separation and mental health conditions, assaultive behavior, disciplinary packages which required youth separation from consequences and protective custody. the group or normal facility programming. Youth who are separated are not denied normal privileges X available at the facility, except to accomplish the objectives of No privileges are withheld, the segregation. When the objective of the separation is discipline, Title 15, X Section 1390 shall apply, A daily review of separated youth to determine whe.ther X Disciplinary separation reviewed each shift. separation remains necessary. No other separation exists. 1355 INSTITUTIONAL ASSESSMENT AND PLAN 44.0 Institutional Assessment and Plan (A) Written policies and procedures requil'e that assessments Policy requil'es !AP for youth held beyond 14 X and plans be developed within 40 days after admission, for days. youth who are held for a period of 30 days or more, The assessment and plan shall be documented. BSCC reviewed ten ( 10) completed IAPs of youth detained beyond 14 days, I) The assessment is a statement ofthe,ininor's problems, which includes: X Staff are assigned individually to each youth as a 2) Identification of substance abuse history, education, case coordinator (but, all staff work with youth). vocational, counseling, and family reunific�tion Their assessments are completed within IO days needs. and there is coordination and communication (B) The institutional plan for adjudicated and pre-adjudicated with the casework Probation Officer regarding minors includes written documentation that provides for: X the issues that exist. I) Objectives and time frames for the resolution of The plan identifies the youth's needs and problems identified in the assessment; and, provides objectives and a plan of action to 2) A plan for meeting the objectives that includes a address the needs, A time!ine is implemented for X description of program resources needed and individuals each plan. responsible for assuring that the plan is implemented. (C) Subsequent to adjudication, the institution plan, All youth are counseled about their plan as well documents: as any other issues that arise and the case notes X are maintained in the agency's electronic case I) Periodic evaluation of progress towards meeting the management system. objectives, including periodic review and discussion of the plan with the youth; 7367 Nevada JH Pro: 10/18/2017 J453 JUV PRO-Eff. 03-01-15 • 8 - ( ( NIA PIP TITLE 15 SECTION YES NO REFERENCE -COMMENTS There is a plan for aftercare and ongoing. There 2) A transition or aftercare plan, subject to existing X is communication with the casework Probation resoUl'ces, that is completed prior to the minor being Officer. released; and , 3) Contact with the Regional Center for the Developmentally Disabled; pursuant to Section X Regional Center will be notified as appropriate. 1413. 1356 COUNSELING AND CASEWORK SERVICES Written policies and procedures ensure appropriate X 45.0 Counselling and Casework Services counseling and casework services for all youth. Policies and procedures include: Individual youth supervisors are assigned as case Assisting with personal problems or needs that may workers and collaborate with the Probation arise; Officers to identify and address individual Assisting the youth requesting contact with parents, X problems and causative factors in each youth's attorney, clergyman, probation officer, or other public official; and, circumstances. Providing services as appropriate to the population Probation Officers link in conununity based housed in the facility, and may include: substance abuse, organizations for aftercare services. X family crisis and reunification, counseling, public health and mental health services. 1357 USE OF FORCE 46.0 Use of Force . X . There are written policies and procedures for the use off orce, Policy and recordkeeping exists and the use of which may include chemical agents. force is allowed by policy. BSCC reviewed five (5) completed reports Policy indicates that force is not applied as punishment, discipline, or treatment. X involving use of force. All use of force reports reviewed followed the facility use off orce policy and procedUl'e. a) There are policy statements that: I. Define the tenn "force" and address the escalation and appropriate level of force, emphasizing the need X to avoid the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; 2. Describe the requirements for staff to report the use X of force and to take action to stop the inappropriate use of force; 3. Define the role, notification, and follow up X procedures of medical and mental health staff concerning the use of force; and 4. Define the h·aining that shall be provided and required for the use of force. Such training shall include, but not be limited to, known medical conditions that would contraindicate certain types X of force; acceptable chemical agents; methods of application; signs or symptoms tl1at should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, ifs uch agents are utilized. '7367 Nevada JH Pro: 10/18/2017 J453 JUV PRO-Eff. 03-01-15 - 9 - ( ( TITLE 15 SECTION YES NO NIA PIP REFERENCE -COMMENTS b) Policies and procedures address: The types, levels, and application off orce; documentation X of the use off orce; a grievance procedure; a system for . investigation of the use of force and administratlve review; and discipline for the improper use of force; 1. The specific use ofp hysical, chemical agent, lethal, X and non-lethal force that may, or may not, be used in the facility; 2. The limitations regarding the use offorcc on pregnant youth in accordance with Penal Code X Agency policy is consistent with regulations and Section 6030(1) and Welfare and Institutions Code statute. Section 222; and, 3. A standardized fonnat, time period, and procedUl'e for reporting the use off orce, including the repmting X requirements of1nanagement and line staff. 1358 USE OF PHYSICAL RESTRAINTS Note: The provisions of this regulation do 110I apply to the use of handcuffs, s/111c/(/es or other restraint devices when used to restrain youth for movement or tra11sportatio11. 47.0 Physical Restraint Gear a) Written policies and procedures govern the use of BSCC reviewed five (5) completed reports restraint devices. The policies address: known medical X involving use of physical restraints. All use of conditions that would contraindicate certain restraint physical restraints reports reviewed followed the devices and/or techniques; acceptable restraint devices; facility use ofp hysical restraints policy and signs or symptoms which should result in immediate procedure. medical/mental health referral;_availability of cardiopulmonary resuscit�tion equipment; protective housing of restrained youth; provision for hydration and sanitation needs; exercising of extremities. b) Physi,al restraints are utilized only when it appears less X restrictive alternatives would be ineffective in controlling the disordered behavior, 1) Restraints are used .only for those youth who present an immediate danger to themselves or others, who exhibit behavior that results in the destruction of X Review ofd ocumentation provided revealed property, or reveals the intent to cause self-inflicted compliance with this regulation. physical hann. The circumstances leading to the use of restraints are documented. c) Youth are placed in resn·aints only with the approval of the facility manager or designee. The facility manager X may delegate authority to place a minor in restraints to a physician. Reasons for continued retention in restraints are revi�wed X and documented a minimum ofe very hour. A medical opinion on the safety ofp lacement and retention is secured as soon as possible, but no later than r X two hours fom the time ofp lacement. The you;h is medically cleared for continued retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for mental health n·eatment is secured as soon as possible, X but in no case longer than four hours from the time of placement. cl) Continuous direct visual supervision is conducted and X documented to ensure that the restraints are properly employed and to ensure the well-being oft he yquth. 7367 Nevada JH Pro: I Oil 8/2017 J453 JUV PRO-Eff. 03-01-15 NIA PIP 'f.ITLE 15 SECTION YES NO REFERENCE· COMMENTS Observations of the youth's behavior and any staff X interventions are documented at least every 15 minutes, with actual time recorded. All youth in restraint devices are housed alone or in a X specified housing area for restrained minors, with • provisions to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a X substitute for treatment. The affixing of hands and feet togethef behind tl,e back (hog-tying) is prohibited. f) The use of restraints on pregnant minors is limited in X accordance with Penal Code Section 6030(1) and Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES X 49.0 Safety Room Written policies and procedures govern the use of safety rooms, as described in Title 24, Part 2, Section 460A.l.l 3. The safety room is used to hold only those youth who present Policy exists and specialized recordkeeping is in an immediate danger to themsel1es or others, who exhibit place. behavior that results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. X BSCC reviewed all safety room placements occurring within this inspection cycle. All placements were supported by Incident Reports. X The safety room is not to be used for punishment, discipline, or as a substitute for treatment. Policies and procedures: X a) Include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; . b) Provide for approval of the facility manager or designee, X before a minor is placed into a safety room; c) Provide for continuous direct visual supervision and documentation of the minor's behavior and any staff X interventions every 15 minutes, with actual time recorded. X d) Provide that the youth shall be evaluated by the facility • manager, or designee, every four hours; e) Provide for immediate medical assessment, where X appropriate, or an assessment at the next daily sick call; f) Provide that a minor shall be medically cleared for X continued retention every 24 hours; g) Provide tlmt a mental health opinion is secured within 24 X hours; and, . h) Provide a process for documenting the reason for placement, including attempts to use less restrictive means of control and decisions to continue and end X placement. 1360 SEARCHES 52.0 Searches -Pat down X 52.1 Searches -Unclothed r Written policies and procedures govern the seach of youth, 52.2 Searches -Withh1 the Facility the facility, and visitors. 7367Nevada.lHPro 10/18/2017 J453 JUV PRO-Eff. 03-01-15 . ll . ( ( NIA PIP TITLE 15 SECTION YES NO REFERENCE -COMMENTS Searches are conducted to insure the safety and security of the X facility and to provide for the safety and security of the public, visitors, youth, and staff. Searches are not conducted for harassment or as a form of discipline or punishment. Searches are conducted in a manner X that preserves privacy and dignity oft he person being searched. Written procedures address each of the following: Intake searches; Searching youth who are returning from X activities outside oft he living unit, court, another facility, or visiting; Facility searches; Searches of visitors; arid, Cross�gender supervision. 1361 GRIEVANCE PROCEDURE 53 .0 Grievance Procedures ' There are written policies and procedures allowing any youth The agency has comprehensive grievance policies to appeal and have grievances resolved relating to any and procedures. In practice, few grievances are X condition ofc onfinement. filed. BSCC reviewed all grievances filed during this inspection perfod and noted no pattern indicative of a systemic problem. In all cases, management oversight was evident and responses occuned in a timely manner. The policies and procedures include: X a) A grievance form and insa·uctions that include provisions for the youth to have free access to the form; b ) Theoption for youth to confidentially file the grievance X Grievances may be filed confidentially in or deliver the form to any youth care supervision staff envelopes. working in the facility. c) Resolution oft he grievance at the lowest appropriate X . stafflevel; d) Provision for a prompt review and response to grievances X within a specified time limit; BSCC interviewed several youths. All Youth may elect to be present to explain their interviewed were aware of the grievance process version ofthe grievance to a person not directly X and had appropriate expectations oft he process. involved in the circumstances that led to the grievance., Staff is available to assist each youth in Provision for a staff representative approved by the completing a grievance. X facility administrator to assist the youth. e) Provision for a written response to the grievance which X . includes the reasons for the decisions; fJ A system which provides that any appeal ofa grievance r X shall be heard by a person not diectly involved in the circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are Parents are invited to submit grievances as addressed and documented within a specified time frame, X appropriate. Forrns are available in the visiting whether or not those concerns are associated with a grievance. area or upon request. 1362 REPORTING OF INCIDENTS 54.0 Incident Reports A written report of all incidents, which resulted in physical Reports may be sub1pitted after the shift upon harm, serious threat of physical harm, or death to an X permission ofa supervisor. employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and BSCC reviewed ten (10) completed incident submitted to the facility manager by the end of the shift. reports. 7367NevndalHPro: 10/18/2017 - 12 - J453 JUV PR0-Eff. 03-01-15 ( ( TITLE 15 SECTION YES NO NIA PIP REFERENCE -COMMENTS USE OF REASONABLE FORCE TO 1363 COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS 56.1 DNA Collection Pursuant to Penal Code Section 298. l, policy and procedures X Per policy, force will never be used to extract a describe the use reasonable· force to collect DNA samples r specimen. fom individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral reouest. Policy and procedures address: Documentation of e ff 0 1i s to secure voluntary compliance, including an advisement of the legal X obligation to provide tl1e requisite specimen, sample or imoression and the consequences ofrefusal. Documentation of supervisory knowledge of the above X and authorization to use force, If the use ofreasonable force includes cell extraction, the extraction shall be videotaped and retained by the (Consult with County Counsel regarding X department. statutes ann/icable to your department.) 1 3 7 0 EDUCATION PROGRAM . 57.0 Education Program The County Board ofEdncation provides for the administration and operation of juvenile court schools in X BSCC interviewed youth and school staff during conjunction with the Chief Probation Officer or designee, this inspec,tion. Policies and procedures ensure communication and coordination between educators and probation staff. Facility Manager shall request an annual review of the education program by the superintendent of schools. This annual review of each required element of the program from Most recent review: 0510112017 the Superintendent of Schools has been received along with a report or review checklist on compliance, deficiencies, and Review was completed by a peer school principal corrective action needed to achieve compliance. This review X and approved by the Superintendent of Schools, cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency, Upon completio,n, the facility manager will review each item with the person designated by the school and take any conective action as needed General Education Development preparation shall be made X available to all eligible youth, Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards passing the X CAHSEE as set forth in the ED Code. The facility school program complies with the State (Note: The Education Code currently Education Code requires a 240-minute school day.) Standard schedule includes 270 minutes of Youth are delivered to· X education daily. their educational program so as not to interfere with the time afforded the minimum instmction day, School discipline is integrated into the facility's overall behavioral management plan, with school staff advised of Youth are allowed to earn extra credit points by X administrative decisions that may affect the educational favorable classroom demeanor. programming, ' Expulsion/suspension follows the due pmcess safeguards in the education code, including the rights of students with X special needs. Policies and procedures address the rights of any student who X has continuing difficulty completing the school day, 7367 Nevada JH Pro: 10/18/2017 J453 JUV PRO-Eff, 03-01-15 - 13 - ( TITLE 15 SECTION YES NO NIA P/P REFERENCE -COMMENTS There are provisions for individuals with special needs that include educational instruction for youth in high security or Specialized education provisions are assigned as other special units, compliance with applicable statutes for X needed, including language assistance and special special education, and, provision for non-English speaking education teachers. youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) days after X admission, The school conducts an educational screening and completes X an education plan within 5 days. If a youth is detained, the school requests the youths records r from his/her prior school to ensue that the educational' plan is X appropriate. 1371 RECREATION AND EXERCISE a) There are policies and procedures for recreation and X 58.0 Recreation, Programs and Exercise exercise ofy outh with the intent to maximize the. time . youth are out of their rooms/off their bunks. b) There is the opportunity for a minimum oft hree hours of Verified by inspection. BSCC reviewed daily recreation, programs and exercise 3 hours a day during program schedule, pod log books, and the week and five hours a day each Saturday, Sunday and X interviewed youth to ensure the requirements of other non-school days. At least one hour shall be an this regulation were being met. outdoor activity. c) The recreation and exercise schedule is p'osted in the X Verified through facility walkthrough. living units. d) • Recreation shall include the opportunity for at least one hour of daily access to unscheduled activities such as reading, television, radio, music games etc. The X activities are supervised and include orientation and coaching ofy outh. e) Programs shall include social awareness programs as X outlined in Section 1378. f) All youth shall be provided with the .opportunity for at X least one hour oflarge muscle activity each day. g) 111at one hour of exercise is suspended only upon a written finding by the administrator/manager that the X youth represents a threat to the safety and security oft he facility. h) The administrator/manager may suspend for a period not X to exceed 24 hours access to recreation and programs 1372 RELIGIOUS PROGRAM . 64.0 Religious Programs The facility administrator provides access for voluntaty participation in religious services and/or religious counseling X at least once a week. A youth is allowed to participate in Youth opting out of religious programs are other progratn activities ifh e/she elects not to participate in offered substitute programming out of their r.oom. religious programs. Monthly, the facility allows parents to attend religious services inside the facility with the Religious prograins provide for: religious services, youth. Those services are very well attended. availability of clergy, and availability ofr eligious diets. X WORK PROGRAM 1373 65.0 Work Assignments There are written policies and procedures for assigning youths to work programs, which are meai1ingful, consu·uctive, and X Assigmnents include cleaning, culinary and related to vocational trah1ing or increasing a youth's sense of responsibility. building maintenance. 7367 Nevada JI-I Pro: l 0/18/2017 J453 JUV PRO-Eff. 03-01-15 -14 - ( NIA PIP TITLE 15 SECTION YES NO REFERENCE -COMMENTS 1374 VISITING X 66.0 Visiting There are written policies and procedures for visiting that include provision for special visits. Youth.s are allowed visits by parents, guardians, or persons BSCC reviewed the facility visitation logs for this standing in loco parentis, at reasonable times. Opportunity X inspection cycle which revealed compliance with for visiting is at least two hours per week. this regulation. Visits are supervised) but conversations are 110:t monitored .unless there is a security or safety need. X 1375 CORRESPONDENCE 67.0 Correspondence X Staff and youth interviewed revealed compliance There are written policies and procedures for correspondence with this regulation. which ensure: a) There is no limitation on the volume of mail that youth X m·ay send or receive; b) Youth may send special mail and two letters per week X . ·. postage-free; c) Youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, and the Board of State and Communi/y X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence oft he youth; and, d) Incoming and outgoing mail, other than confidential correspondence described above, may be read by staff only when there is reasonable cause to believe facility X safety arid security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 68.0 Telephone Usage -Youth There are written policies and procedures to provide youth X Staff and youth interviewed revealed compliance with access to telephone communications. with this regulation. . ,r,. 1377 ACCESS TO LEGAL SERVICES X 69 .0 Access to Legal Services Written procedures ensure the rights ofm inors to have access to the corirts and legal services include: a) Access, upon request by the youth, to licensed attorneys X and their authorized representatives; b) Provision for confidential consultation with attorneys; X andi c) Unlimited postage paid legal correspondence and cost free telephone access as appropriate. X 1378 SOCIAL AWARENESS PROGRAM The County Board ofE ducation or the ChiefP robation Officer provides programs designed to promote social awareness and reduce recidivism. The programs consider the X 57.2 Social Awareness Programs needs ofm ale and female youth and may include: victim awareness; conflict resolution; anger management; parenting skills; appropriate gender specific programming; juvenile justice; self-esteem; building effective decision making skills;' and, other topics that suit the needs of.the youth. 7367 Nevada JH Pro: 10/18/.2017 J453 JUV PRO-Eff. 03-01-15 -15 - (' ( TITLE 15 SECTION YES NO NIA PIP REFERENCE -COMMENTS The agency responsible for providing the programs conducts The agencies responsible for providing programs a written annual review to' ensure that the program content is within the facility submits a review of their X current, consistent and relevant to the population. program annually. BSCC review of documentation provided revealed compliance with this regulation. 1390 DISCIPLINE 70.0 Grading System 7 J .0 Discipline There are written policies and procedures for the discipline of minors that promote acceptable behavior. Current policy and procedures are within X compliance with this regulation. Also, prior to the . completion of this report the facility has implemented new policy and procedures with regards to discipline that are in line with SB 1143. Discipline is imposed at the least restrictive level that X promotes the desired behavior. Discipline does not include corporal punishment, group X punishment, physical or psychological degradation or deprivation of the following: a) Bed and clothing; X b) Daily shower, access to drinking fountain, toilet and X personal hygiene items, and clean dolhing; c) Full nutrition; X d) Contact With parent or attorney; X Exercise; e) X ±) Medical services and counseling; X Religious services; g) X h) Clean and sanitary living conditions; X i) The right to send and receive mail; and, X j) Education. X 111ere are established rules ofc onduct and disciplinary penalties to guide the conduct ofy oulh. The rules and Youth receive information on the disciplinary penalties, which include both major violations and youth process during intake orientation. violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide BSCC reviewed Youth Orientation Handbook. accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS 73.0 Disciplinary Due Process There are written policies and procedures for the Current policy and procedw-es are within adminisn·ation of discipline !hat include: compliance with this regulation. Also, prior to the X completion of this report the facility has implemented new policy and procedures with regards to discipline that are in line with SB l l43. a) Designation of personnel authorized to impose discipline X for violation of rules; X b) Prohibiting discipline from being delegated to any youth; r c) Definition of m�jor and minor rule violations and thei X consequences, due process requirements; 7367 Nevada JH Pro: 10/18/2017 - 16 - J453 JUV PRO-Eff. 03-01-15 ( ( NIA PIP TITLE 15 SECTION YES NO REFERENCE -COMMENTS d) Minor rule violations may be handled infonnally by Minor rule violations are handled in the counseling, advising the youth of expected conduct or "Consequence" process, which imposes minor imposing a minor consequence. Discipline shall be X restrictions for violations. Youth may grieve to accompanied by written documentation and a policy of app�al a '�Consequence". review and appeal to a supervisor; e) Major rnle violations may include withdrawal from Major disciplinary processes are always reviewed group activities for 24 hours or more or extension of time by the superintendent, regardless of the outcome . . in custody. Major rule violations and the discipline . process shall be documented and require the following: BSCC reviewed a sampling of disciplinary X outcomes and found them to be consistent, proportional and compliant with policy. Written notice of violation prior to a hearing; X Hearing by a person who is not a party to .the X incident; Opportunity for the youth to be heard, present All procedural steps were present in the X evidence and testimony; disciplinary process. Provision for minor to be assisted by staff in the X hearing process; and, Provision for administrative review. X Violations that result in a removal from camp or c01mnitment program, but not a return to court will X Facility is not a camp. follow the due process provisions in subsection (e ) above. 7367NevadaJHPro: 10/18/2017 - 17 - J453 JUV PRO-Eff. 03-01-15 The programs/services identified on the JPCF -Camp Facility is not a camp. Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19-20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19y ears of age aryd X older. The facility has been approved to hold persons under the X juvenile comt who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security oft he X facility) as outlined in the county 's ap pl ication. JUVENILE .JUSTICE DELINQUENCY PREVENTION ACT MONITORING (,J,IIJl>A) WIC206 SEPARATE FACILITIES FOR WIC 300 300's are not held at this facility. MINORS Vio/a/irm Dependent or neglected minors who are defined under. X Section 300 oft he Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STA TVS OFFENDERS (WIC 601) Status offenders have been held at this facility, AND FEDERAL MINORS but not during this inspection cycle. X Status Offenders (WIC 601) are held in the facility. /liolatio11 Status Offenders (WIC 601) are kept separate from Juvenile 601 's would be held in a vacant unit and X Delinquents (WIC 602)? (WJC 207[d]). separated from 602's. Federal Minors (ICE Holds or ORR Contract) are held in the X facility. Ify es to the above, the Manthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the CSA. WIC208 SEPARATION OF MINORS AND ADULT use INMATES (JJDPA 42 5633, Sec 223, State Plans (a)[I2]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that at/ult person is I 8 years of age or older that person is an inmate,) Vio/a/io11 If adult inmates are held, they are appropriately separated from minors. X Adult inmates from an adult facility ( e.g. inmate workers or . Vl<!lat/011 "Scared Straight" programs) are not allowed in the facility in X a manner that allows contact with minors. . 7367 Nevada JH Pro: 10/18/2017 • 18 • · J453 JUV PRO-Eff. 03-01-15 ( ( JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001 CSA Code: 7367 FACILITY NAME: FACILITY TYPE: Carl Bryan II Juvenile Hall, Nevada Countv JH APPLICABLE REGULAT IO NS (Check All That Apply): 1 4/98: 1 2001: ✓ OTHER: FIELD REPRESENTATIVE: DATE: Craigus Thompson October I 8, 2017 :.>;--.:::�- :./i:-?/)- - ' : ea:mttilt!E:'Zil'&liibmt0'N····· ) ;.·,,_,:, ,,,· • ,· .. 1YES . N@ i ..N hf :'. \• .:.0 ';,-,--:': ; ',-' • •· H]0ll/1MiENfl'S ·· . . . Reception/Intake Admission (JH; 1.1) ✓ Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors ✓ pending admission to JH ✓ Provides access to a shower 1 Provides a secure vault or storage space for minors ✓ valuables ✓ Provides telephone access to minors Provides staff access to hot and cold running water ✓ . Locked Holding Room (1.2) I dry room (RC 5), 2 wet rooms (RC 3 each). ✓ Contains a minimwn of 15 square feet of floor area per minor ✓ Provides no less than 45 square feet of floor area Contains seating to accommodate all minors as specified in ✓ these regulations Provides access to a toilet, washbasin and drinking fountain ✓ as specified in these regulations . Maximizes staff visual supervision ✓ Natural Light (1.3) Visual access to natural light is provided in locked sleeping ✓ rooms, sh1gle and double occupawcy sleeph1g rooms, . dormitories and dayrooms. . Corridors (Vi) Corridors in living areas are at least eight feet wide. When ✓ r doors are staggered or if rooms ae located only on one side, corridors may be at least six feet wide. 7367 Nevada JH PHY I 6R 18 - I - . J456 PHY 98 OJ.dot (03/01) ( T1TLE24·SECTION . .·• TES · •. NO N/A· .. COMMENTS Living Unit (JH; 1.5) ✓ JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) ✓ Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures Single Occupancy Sleeping Rooms (1.7) ✓ Minimum of 63 square feet offl oor area and a clear ceiling height or eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ✓ 01: View panel size changed to a minimum of 144 inches. Double Occupancy Sleeping Rooms (1.8) ✓ Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square filches. ✓ 01: View panel size changed to a minimum of1 44 inches I Dormitories (1.9) ✓ In JHs and camps, there is a minimum o(50 square feet of floor area per minor, with a minimum donnitory size of200 square feet and a minimum clear ceiling height of eight feet. ✓ In JHs and camps, dormitories are designed for no fewer than four minors. JH dormitories for detained minors are designed for no ✓ more than 15 minors (NA camps). JH dormitoriedm court commitments are designed for no ✓ more than 30 minors (NA Camps). Dayrooms (1.10) ✓ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of ✓ floor area per minor. All dayrooms provide access to toilets, wash basins, ✓ drinking fountains and showers. 7367 Nevada JH PHY 16-18 -2- J456 PHY 98 01.dot (03/01) ( ( .. ,••• 'IDl\fil!K;2,U:SJllClUJ@N --, .• .: • ¥ES·· :IN@' 'NII\. •.· .•• ro@MMilllNIBS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity ofless than 41 minors have a ✓ minimwn of9,000 square feet dedicated indoor- outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to I 00 minors have a minimwn of9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a _minimum of one acre with a minimum ✓ dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, pius a field area. The field area contains a minimum of one acre with a minimum ✓ dimension of 100 feet. 01: Facilities with a capacity of275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to amaximwn of87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space 11 ✓ is a paved or "like surfac�. 01: Changed from one-half to one-quarter of the space . A portion of the dedicated physical activity and recreation ✓ •. space is out-of-doors, and is equipped and of a sufficient § size to comply with Title 15, 1371. 01: The required recreation area has no single dimension ✓ less than 40 feet. Outdoor recreation area lighting allows for evening ✓ activities and provides security. r Academic Classrooms (NA SPJ H; 1.12) Two dedicated classrooms, minors fom Unit ✓ C (maximum security)-will attend in B pod Classrooms are desigoed for a maximum of20 minors. using split school shifts. There is a minimum of one classroom in each facility 200 I: Dedicated classroom space is available for every ✓ juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimwn of 160 square feet of ✓ floor space for the teacher's desk and work area, and a minimum of28 square feet floor space per minor. There is a communication system in each classroom that ✓ allows for immediate response to emergencies. 7367 Nevada JH PHY 16-18 -3 - J456 PHY 98 OJ.dot (03/01) ( •.· . . . • JPJTL'.E2!f8'ECTIQN ' 1"'ES ·• '•. ·N@ ' NIA ·_'.---. ; . ' , i .CQMMIBNTS .•· 8'6" X 7'7" X 8 Safety Room (1.13) ✓ Provides a minimum of 63 square feet off loor space and a minimum clear ceiling height ofe ight feet ✓ Limited to one minor ✓ Padded as specified in these regulations There are one or more vertical view panels constructed of ✓ security glazing. Panels provide a view of the entire room and are no more than four inches wide and at least 24 . inches long. ✓ Audio monitoring system as specified in these regulations Access to a toilet, wash basin and drinking fountain is ✓ provided. Medical Examination Room (NA SPJH; 1.14) Two medical sleeping rooms are not included in RC. They are not negative pressure rooms. ✓ There is a minimum ofo ne suitably equipped ·medical examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is ✓ used for no other purpose; ✓ Privacy for minors; ✓ Lockable storage for medical supplies; 13'5" 13'4" Not less than 144 square feet floor space with no single ✓ X dimension less than seven feet; ✓ Hot and cold nmning water; and, 01: Smooth, non-porous, washable surfaces. ✓ . Pharmaceutical Storage (1.15) • There is lockable storage space for medical supplies and ✓ § pharmaceutical preparations as specified by Title 15, 1438. Dining Areas (NA SPJH; 1.16) Dining occurs in dayrooms. ✓ There is a minimum of1 5 square feet floor space and . sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same ✓ room, unless there is an appropriate visual barrier. Visiting Space (1.17) ✓ Visiting space is provided. 7367 Nevada JH PHY 16�18 J456 PHY 98 01.dot (03/01) -4 - ( ( .. . .. • WJlllliE:2'4 'SEC\Dl01N ·• . , :., --, __ :'YrFS 'NO NlA . . . i.00:MM®Nll'S Institutional Storage (1.19) There is a minimum of 80 cubic feet ofs torage space per ✓ minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) ✓ Each minor has a minimum ofn ine cubic feet ofs ecure s\orage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as ✓ fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) ✓ There is at least one securely lockable janitorial closet containing a mop sink and sufficient area for storing cleaning implements within the security area. ' Audio Monitoring System (1.22) There is an audio monitoring system capable ofa ctuation by the minor to alert staff in: safety rooms; locked holding ✓ rooms, locked sleeping rooins; single and double occupancy sleeping rooms and dormitories of. THs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable ofp roviding minimal lighting in all living units, activity areas, corridors, ✓ ' stairs, and central control points, to maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) ✓ Contain a minimum of 60 square feet offl oor area and provide for confidential consultation with minors There is a mininmm ofo ne suitably furnished interview ✓ room for each 30 minors in JHs. There is a minimum of one suitably furnished interview ✓ room in each camp. 7367 Nevada JH PHY 16-18 J456 PHY 98·01.dot (03/01) -5 - ( . . • •·•TIT&E'24'SJilCT (1 I . O 26 N ) YES . NO NIA •. . •COMMENTS · ·. Court Holding Room for Minors ✓ Contains a minimum of I 0 square feet of floor area per minor . ✓ Limited to no more than 16 minors Provides 40 square feet of floor area and a minimum clear ✓ eeiling height of eight feet ✓ Contains seating to aeeommodate all minors Contains a toilet, wash basin and drinking fountain as ✓ specified in these regulations Maximizes �taffs' visual supervision ofm inors ✓ Toilets/Urinals (2.1) Toilets are available on living �nits in a ratio of 1 :6 in JH; ✓ 1: 10 in camps; and, 1 :8 in loeked holding tooms; One toilet and one urinal may be substituted for eve1y 15 boys. Toilet areas provide modesty for the minors without mitigating staff's ability to supervise. Wash basins (2.2) Wash basins must provide hot and eold or tempered water ✓ and be available on living units in a ratio of 1: 6 in JH; 1: 10 in eamps; and, 1: 8 in locked sleeping rooms. Drinking Fountains (2.3) ✓ Drinking fountains are accessible to minors and staff in living areas and indoor-Outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that pl'events ✓ waste water from flowing over the bubbler. Showers (2.4) ✓ Showers provide tempered water and are available on living w1its at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating ✓ staffs ability to supervise. Beds (2.5) ✓ Beds are at least 30 inches wide and 76 long and are ofa pan-bottom type or constructed of concrete. ; Beds are at least 12 inches of the floor and spaced no less ✓ than 3 6 inches apart. 7367 Nevada JH PHY 16-18 J456 PHY 98 (03/01) - 6 - OJ.dot ( .. . · . TITI:!E24;SEJCTI0N •. . 1l'IDS ' N0 NIA ·-.C0MMENTS Lighting (2.6) There is at least 20 foot-candles (216 Ix) of illumination at ✓ desk level in locked sleeping moms, single arid double occupancy rooms, dormitories, day.rooms and activity areas. Night lighting in the above areas pmvides good visibility ✓ and is conducive to sleep. 7) Padding (2. ✓ Padding in safety moms covers the floor, door and walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety moms. Padded rooms are equipped with a tamper-resistant fire ✓ sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; • at least one-half inch thick; of a unitary or lmninated ✓ construction; firmly bonded to all padded surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench ✓ seating is used, 18 inches ofbench seating is allowed for each person. Weapons Locker ( 2.9) ✓ Weapons loclrnrs are located outside the security perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers m·e equipped with individual compartments, each ✓ with their own locking device. Design Requirements (2Ol(c)6) Design requirements as specified in Title 24, Part I, ✓ 20I ( c )6 are met. (See regulation for specific requirements. . Note areas of non-compliance that m·e applicable to the facility type and construction date in the "cmmnents" section.) 7367 Nevada JI-I PHY 16�18 .-7 - J456 PHY 98 01.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections . BSCC Code· 7367 TYPE: RC: FACILITY: JH Carl Bryan II Juvenile Hall, Nevada County 60 FIELD REPRESENTATIVE: DATE: Craigus Thompson October 18, 20 I 7 Unit Room App! E. le O ab O le M IS Ro .fl ofu ' s .. E # ach • Rq om RC •· T .. R · oi d al .. .. .' SiM '•\ .• U, tWxH) EA o C r HE;QO i TJ M tK .· • t •. w tilm : :".-': s ' F * s . ,' cbMl\itrtts ' . besignatioh Type Standards . • Square/Cubit Feet T �- .B eds ' . . ·· ., . 8'2.5"xl4'x8'4'' Double As ofFebruary 2017, Unit A is used for housing TAY participants. The unit has been modified for sight and ADA room A I I sound separation from the other detained youths. The 2001 10 2 2 20 12'2"xl4' I facility added blinds, tinted windows, and created a new out of bounds area to ensure sight and sound separation. I Dayroom 4 Classroom 19'9"X37'8" 1 (20) ' .• ' ••. ii (, . ,' · '·:": ·,.'-' : ,>,-, , : " ::-. < '( . :,-) ·: .' · : : ; . · : ,: � .:: - ,r ,. ··,:: " _ / : ' : :' ,· , ·.c: "{ :,:. f' ·: > ,-,·. ,.i :, ::.. "i · ' " , ',,. , ( {. "; , ;J/' :;·,_,·:,. ;.,, · ····:' C,\• · ·•· · . · ' , i i//•. • -· · .• ...... · •··· · ;/ i . > > • . - : • - -. : } " ·: )/::: i < • " " '• " '\ ,_ __·( ; '. . :;;", •... • • ;\·:·· • •· ·• . · ' · · · /· · ·:;" • : .: ' /i. } ' 8'2.5"xl4'x8'4" Double B 2001 10 2 2 20 ADA room I I I 12'2"xl4' Dayroom 2001 I 4 19'9"X37'8" , Classroom 2001, I n·;;· (20) ··.·. . ' ' '. '>< '·. ' '.�'-, -,, . . .. . ' .,,.., c· . . -, . ,-•L• • '.t:s...·. 1>-· .· , ·, :.' , . • :., ;// 8 Y ' · 2 ': '' . i 5 'i·:'': " :• .< x ', 1 • 4 ·,.• • ' , x ) 8 · ' :: 4 :>· " · ,: .·.::i•: · '. · ·c:·,, ' ·;,.'. ·, ,\; , ', , • : • , ),/ i ,) .. , •.•.i/ ._. ... . .• ••. '\, 7:/ , :\,;::;,:,; >,· ; .;·• · ·· . • ·· ·· '·. •. , . /- . ,, Double MAX I 2001 10 2 2 20 ADA room I 1 l l '6"xl4' Dayroom 802.45 sq. ft. 1 2001 smaller than the 4 ' other pods .. :· ' . ·' ' .. : . ' :-:: . ' . • . i 1 1 1 INTAKE Holding 2001 (3) (3) 118 sq. ft. 4'xl2' bench. = = = = = *T Toilets; U Urinals; W Wash Basins; F Fountains; S Showers in unit. lf"Total RC" appears in brackets (), it is not part of the facility's rated capacity. 7367 NevadaJH LAS 16-18 )460 )UV.dot (03/01) ROOJ\1:s .tACH acto.t�t vantm.;e_s* # COMMF,Nts Unit Room A S p tail pI tlar 1¢ai3 ds le •• Roclms E # a,; hRoo RC m • Total Si,;e (L ,i W x rt) or w Designation Type RC Square/Cubic Feet T t, j: , , F Beds " . , Holding (3) (3) I I I , 2001 66 sq. ft. 4'xl2' bench. Holding 2001 (5) (5) 56 sq. ft. Dry Room .. 8'xl2' bench. Safety 2001 65 sq.ft. VISITING (3) , . , .. ( 3 , ) , , , , , , , Holding 2001 66 sq. ft. Dry Room. 5'xl2' bench. NOTES: Per construction agreement, population is limited to 30 minors due to constraints of staffing. ,._ 2011: RC was recalculated to reflect Title 24 capacity. 30 remains the operational capacity. 2015: Max unit empty artd not generally used. 2017: Unit A only house TAY program participants. 7 * 3 T 6 7 = N T ev o a i d le a t J s H ; U LA = S U 16 r - in 18 a ls; W = Wash •B asins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets(), i• t is not part of the facility's rated capacity. J460 JUV.dot (03/01)