Orange Probation (2023-2024 inspection cycle)

August 30, 2023 Daniel Hernandez, Chief of Probation Orange County Probation Department P.O. Box 10260 Santa Ana, California 92711-0260 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, ORANGE COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Hernandez: The 2023-2024 Comprehensive Inspection of the Orange County Probation Department has been completed. A pre-inspection briefing was held on Thursday, March 2, 2023, and the following facilities were inspected between Monday, July 24, 2023 and Friday, July 28, 2023: FACILITY NAME BSCC # FACILITY TYPE Orange County Juvenile Hall 7376 JH Orange Secure Youth Treatment Facility 7380 SYTF Orange County Youth Guidance Center 7385 CAMP Orange Secure Youth Treatment Facility at YGC 7386 SYTF Youth Leadership Academy 7388 CAMP Orange Secure Youth Treatment Facility at YLA 7389 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. We noted none of the Secure Youth Treatment Facilities (SYTF) have been utilized since they opened and there is no plan to commit any Orange County youth to them. The Court and other County partners are promoting that the agency provide services to the youth while in detention pending disposition, to ensure youth have no need to be committed to the SYTF programs. Rather, the county intends to utilize wraparound services in detention to avoid a commitment to SYTF. Daniel Hernandez, Chief of Probation Page 2 In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified the following items of noncompliance with Title 15 Minimum Standards: Section 1324, Policy and Procedure Manual: The Orange County Facility Policy Manual has comprehensive policies for “All Facilities” as well as policies specific to each “program. The “All Facilities” policies are in the process of revision. The policies we received had not been updated since prior to the 2020-2022 Inspection Cycle. The policies we received on June 24, 2023, are located on the Orange County Probation website and are dated from 2013 to 2021. At the exit briefing, there were 67 policies with Labor and the Professional Standards Unit for review. Following the inspection, on August 25, 2023, the agency finalized all new policies relative to Titles 15 and 24. Section 1328, Safety Checks: (Juvenile Hall only) The agency’s policy and regulation require Safety Checks to be conducted at random and varied intervals not to exceed 15 minutes. Our review of safety checks for the months of December 2022, January 2023, and April 2023, revealed numerous late safety checks. An attempt to audit the reasons for the late checks revealed notes for “Pop Check” or “Roster”, were intended to count as a recorded safety check. We were advised staff complete the checks regardless of whether all youth were in their rooms, as a matter of practice. We attempted to reconcile the difference between a Title 15 required safety check versus a pop check or roster check through log notes but were unable to determine the difference. On August 5, 2023, an agency directive memorandum was sent to all staff for each facility to memorialize instructions for an operational safety check and its purpose, providing consistent language definitions and specific responsibilities for staff to document a safety check and when it was to be done. We audited the checks post-inspection for each facility; the Juvenile Hall was the only facility subject to noncompliant findings. We found the agency completed regular audits and provided day-to-day reviews of the checks system-wide. We found substantial improvement and compliant checks in the documentation for each facility, specifically the Juvenile Hall, on August 25, 2023. As such, Safety Checks for the Juvenile Hall have been found compliant. Section 1370, Education: The agency had no policies in place to address this regulation. The Education Code does not include the required Title 15 language directing Probation responsibilities. A Memorandum of Understanding with the Orange County Office of Education dated 2001 does not include required language in regulation. 7376+ Orange County Probation JH CAMP SYTF LTR 23-24 Daniel Hernandez, Chief of Probation Page 3 The agency created a policy for Section 1370, which was approved by the Professional Standards Unit and the Union. Each element in the regulation is addressed and provides directional responsibilities for facility staff and their educational partners. A Document Acknowledgement was presented to staff as noted above and as of August 15, 2023, all available staff have completed the form and their understanding of the policy’s elements and their expectations. As such, the Education policy was found compliant with regulation on August 11, 2023, the date the policy was posted. Refer to the attached Procedures Checklists for detailed information. Note, no Procedures checklist will be submitted on behalf of the SYTF facilities as no youth had been committed to these programs during this inspection cycle. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity and Title 24 compliance. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. CORRECTIVE ACTION PLAN (CAP) An Exit Briefing with your staff was held on Friday, July 28, 2023; BSCC staff presented an overview of the inspection and discussed technical assistance and best practice recommendations. BSCC staff reviewed and provided an Initial Inspection Report (IIR) for noncompliance items found during the inspection. All items of noncompliance noted above have been resolved and there is no need for a CAP. * * * Please email me at elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, ELIZABETH GONG Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Orange County Juvenile Court* Chair, Juvenile Justice Commission, Orange County* Chair, Board of Supervisors, Orange County* 7376+ Orange County Probation JH CAMP SYTF LTR 23-24 Daniel Hernandez, Chief of Probation Page 4 County Administrator, Orange County* Jessica Johnson, Chief Deputy Probation Officer, Orange County Probation Priscilla Suzuki, Director Juvenile Hall, Orange County Probation Martin Corrales, Director Youth Guidance Center and Youth Leadership Academy, Orange County Probation *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7376+ Orange County Probation JH CAMP SYTF LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7376 FACILITY NAME: Orange County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Jessica Johnson, Chief Deputy Probation Officer – Juvenile Facilities; Priscilla Suzuki, Director; Regina Martinez, Assistant Director; Kevin Moore, Assistant Director; Kerri Carvo, Assistant Director; Griselda Cazares, DJCO II; Armando Lopez, Assistant Director – Juvenile Court Services; Griselda Cazarez, DJCO II; Grace Lizardo, Administrative Manager-Orange County Health Care Agency (HCA); Joy Roe, RN-OCHCA; Paola Bautista, Orange County Health Care Agency – Clinical Education Guidance Unit (CEGU); Jim Perez, Orange County Office of Education Principal; Youth: Crystal, age 18; Jose, age 19; Luis, age 18. FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 24-28, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS December 16, 2021 August 17, 2022 On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a)county building inspector or person designated by the Board of Supervisors to approve building safety; (b)fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code ☒ ☐ ☐ December 2, 2021 Section 13146.1(a) and (b); March 2, 2023 (c)local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health: May 20, 2021 May 11, 2022* Medical/Mental Health: May 21, 2021* May 20, 2022* ☒ ☐ ☐ Nutritional Health: May 27, 2021 May 31, 2022* *Designates areas of non-compliance. The 2023 Public Health Inspections have been completed but the reports have not been received. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7376 Orange Probation Juvenile Hall JH PRO 23-24 1 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d)county superintendent of schools on the adequacy of educational services and facilities as required in February 10, 2021 Section 1370; June 9, 2023 The 2023 Education Evaluation was completed by the San Diego Office of Education. There were no comments on the evaluation for each of the 3 facilities and the addendum attached had the same language for each facility with the name changed only. We reached out to Joanne Finney on August 1, 2023, the Principal with the San ☒ ☐ ☐ Diego Office of Education who completed the annual evaluation. Ms. Finney verified she conducted on-site interviews with teachers, counselors, and transitional staff at each location to verify compliance with the California Education Code. She also interviewed youth, parents of youth, and probation staff while on-site over the 2-day evaluation period. Ms. Finney indicated her finding of compliance was based on those factors without knowing the facility had no policies on Education or that the Memorandum of Understanding (MOU) was from 2001. (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, ☒ ☐ ☐ October 16, 2020 December 19, 2022 (f)the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ December 8, 2021 Probation Commission as required by Section 240 of September 7, 2022 the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are BSCC Note: Compliance with this section is addressed in a memorandum completed by determined by receipt of the Chief Probation Officer’s Chief Probation Officer Daniel Hernandez certification letter confirming that all elements of dated May 22, 2023. regulation are met. ☒ ☐ ☐ (a)Appointment In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 7376 Orange Probation Juvenile Hall JH PRO 23-24 2 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b)Employee Qualifications Each facility shall: CPO Memo #1 (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test CPO Memo #2 and evaluation for immunity to contagious illnesses ☒ ☐ ☐ of childhood (i.e., diphtheria, rubeola, rubella, and mumps); CPO Memo #4 (3) adhere to the minimum standards for the selection and training requirements adopted by the STC records reveal compliance with this ☒ ☐ ☐ Board pursuant to Section 6035 of the Penal Code; regulation. OCPD provides their own Core and Training, and no staff are assigned to work in the facility for youth supervision duties until after they have completed Core. (4)conduct a criminal records review, on each new employee, and psychological examination in CPO Memo #3 ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the 1-4-123, IV-E facility, shall have such clearance and qualifications as may be required by law, and their presence at the ☒ ☐ ☐ Deputy Juvenile Corrections Officers (DJCO) are tasked with the supervision of facility shall be subject to the approval and control of all youth in the facility and core trained prior the facility manager. to performing duties and responsibilities of the job. 1321 STAFFING Each juvenile facility shall: 3-2-B, I-D (a)have an adequate number of personnel sufficient to ☒ ☐ ☐ carry out the overall facility operation and its programming, to provide for safety and security of Youth Supervision staff are Core Trained youth and staff, and meet established standards and prior to working in the facility. regulations; 7376 Orange Probation Juvenile Hall JH PRO 23-24 3 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent The agency uses DJCO Core Trained exigent circumstances; Youth Supervision Officers for youth ☒ ☐ ☐ supervision. Ancillary staff provide all other required elements in regulation. (c)have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; 3-2-F ☒ ☐ ☐ This policy directs the responsibility of a Supervisor. We reviewed numerous schedules and found the agency has a supervisor on duty each shift, each day. (d)have a clearly identified person on duty at all times who is responsible for operations and activities and has All Youth Supervision staff and Supervisors completed the Juvenile Corrections Officer Core ☒ ☐ ☐ are Core trained. Course and PC 832 training; (e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ 3-2-020, I-A 7376 Orange Probation Juvenile Hall JH PRO 23-24 4 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f)have sufficient food service personnel relative to the number and security of living units, including staff 3-1-008 qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen 3-3-201 Food Service Staff Responsibilities supervision; direct food preparation and servings; (YGC) conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an The agency has a Food Services Manager outside source; who manages the Chief Cook. The Head Cook, Senior Facility Cooks, and Food Service Workers are tasked with everyday food preparation. We reviewed menus and ☒ ☐ ☐ noted youth receive 3 hot meals on average 6 days a week. The Nutrition Evaluation found some deficiencies in the Nutrition Inspection in May 2022 regarding posted versus served food items. The 2023 Inspection is pending. We interviewed youth and each spoke positively of the quality and quantity of food provided for meals and snacks. (g)have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, The facility has sufficient non-sworn staff transportation, control room, facility security and other responsible for the elements of this support staff for the efficient management of the facility, regulation. Contracted Medical and Clinical and to ensure that youth supervision staff shall not be ☒ ☐ ☐ Evaluation and Guidance Unit (CEGU) diverted from supervising youth; and, personnel, as well as support staff at each facility, are not part of youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Facility schedules verified compliance with temporary variations in staff assignments to meet ☒ ☐ ☐ this regulation. special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: 7376 Orange Probation Juvenile Hall JH PRO 23-24 5 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1)Juvenile Halls (A) during the hours that youth are awake, one 3-1-E, I-A, 4 wide-awake youth supervision staff member on duty for each 10 youth in detention; The Orange County Probation facilities maintain staffing ratios consistent with PREA, with a waking hour ratio of 1:8. ☒ ☐ ☐ We reviewed facility rosters and numerous schedules. Our finding is JH is fully compliant with policy, exceeding regulation and their own staffing requirements during waking hours. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- 3-1-E, I-A, 4 awake youth supervision staff member on duty for each 30 youth in detention; The Orange County Probation facilities maintain staffing ratios consistent with PREA, with a sleeping hour ratio of 1:16. ☒ ☐ ☐ We reviewed facility rosters and numerous schedules. Our finding is JH is fully compliant with policy, exceeding regulation, and their own staffing requirements during sleeping hours. (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of Juvenile Hall staff’s individual units to a the number of youth in detention, unless an ☒ ☐ ☐ ratio of 1:8 during waking hours and 1:16 arrangement has been made for backup support during sleeping hours with a minimum of services which allow for immediate response to two staff on shift in each unit. emergencies; and, (D)at least one youth supervision staff member on duty who is the same gender as youth Our review found compliance with this housed in the facility. ☒ ☐ ☐ regulation. (E) personnel with primary responsibility for other duties such as administration, supervision Personnel defined by this regulation are not of personnel, academic or trade instruction, ☒ ☐ ☐ responsible for or trained to supervise clerical, kitchen or maintenance shall not be youth. classified as youth supervision staff positions. 7376 Orange Probation Juvenile Hall JH PRO 23-24 6 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- ☐ ☐ ☒ This facility is not a Special Purpose awake youth supervision staff member on duty Juvenile Hall. for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one ☐ ☐ ☒ This facility is not a Camp. wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; ☐ ☐ ☒ and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7376 Orange Probation Juvenile Hall JH PRO 23-24 7 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING 3-1-E (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to JCOCC1.1 their duties, including: Institutional Administration Orientation (1) youth supervision duties; ☒ ☐ ☐ Juvenile Corrections Officer Core Curriculum (JCOCC) satisfies the requirements of this regulation and is approved by the Standards of Training in Corrections (STC) Division of BSCC. (2) scope of decisions they shall make; ☒ ☐ ☐ JCOCC 1.1 (3) the identity of their supervisor; ☒ ☐ ☐ JCOCC 1.1 (4) the identity of persons who are responsible to them; ☒ ☐ ☐ JCOCC 1.1 (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☐ ☐ JCOCC 1.1 (6) ethical responsibilities. ☒ ☐ ☐ JCOCC 3.1 7376 Orange Probation Juvenile Hall JH PRO 23-24 8 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff 3-1-E member shall receive a minimum of 40 hours of facility- specific orientation, including: Upon completion of Core Training, officers receive 40 hours of training specific to their ☒ ☐ ☐ assigned facility, including five separate reviews by their training officer. We reviewed the Juvenile Corrections Officer Core Curriculum (JCOCC) schedule to verify the modular training to regulation. JCOCC 10.1 (1) individual and group supervision techniques; ☒ ☐ ☐ JCOCC 10.2 JCOCC 10.3 JCOCC 4.1 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☐ ☐ JCOCC 4.2 provisions of this chapter; JCOCC 4.3 JCOCC 13.1 (3) basic health, sanitation and safety measures; ☒ ☐ ☐ JCOCC 13.2 JCOCC 13.3 (4) suicide prevention and response to suicide ☒ ☐ ☐ JCOCC 5.5 attempts 7376 Orange Probation Juvenile Hall JH PRO 23-24 9 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS JCOCC 8.2 JCOCC 8.3 (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; There is significant training in all aspects of this regulation with many hours in the area of defensive tactics and the classroom setting. JCOCC 12.3 (6) review of policies and procedures referencing ☒ ☐ ☐ trauma and trauma-informed approaches; JCOCC 12.4 (7) procedures to follow in the event of ☒ ☐ ☐ JCOCC 1.3 emergencies; JCOCC 13.1 (8) routine security measures, including facility ☒ ☐ ☐ JCOCC 13.2 perimeter and grounds; JCOCC 13.3 JCOCC 5.4 (9) crisis intervention and mental health referrals to ☒ ☐ ☐ mental health services; JCOCC 12.3 (10) documentation; and ☒ ☐ ☐ JCOCC 6.3 JCOCC 1.3 (11) fire/life safety training ☒ ☐ ☐ JCOCC 14.1 JCOCC 14.2 7376 Orange Probation Juvenile Hall JH PRO 23-24 10 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully All staff, including extra help staff, complete complete the requirements of the Juvenile Corrections Core training before being assigned to Officer Core Course pursuant to Penal Code Section ☒ ☐ ☐ youth supervision duties. Orange County 6035. Probation Core trains its own staff. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete All staff, including extra help staff, complete training pursuant to Section 830 et seq. of the Penal Core training before being assigned to Code. ☒ ☐ ☐ youth supervision duties. Orange County Probation Core trains its own staff. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there OCPDM shall be at least one wide awake person on duty at all times who meets the training standards established by the Board for general fire and life safety which relate All staff, including extra help staff, complete specifically to the facility. ☒ ☐ ☐ Core training before being assigned to youth supervision duties. Orange County Probation Core trains its own staff. Fire and Life Safety, and all Emergency Procedures, are part of Core. 7376 Orange Probation Juvenile Hall JH PRO 23-24 11 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL All facility administrators shall develop, publish, and Orange County Probation Department implement a manual of written policies and procedures Policy Manual (OCPDM). that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, 3-1 Agency Policies for Juvenile Facilities and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those 3-2 Juvenile Hall Specific Policy Manual records relating to the standards and requirements set Instructions (PMI) forth in these regulations shall be accessible to the Board on request. The current policy manual used by all The manual shall include: facilities is being rewritten to ensure all elements required in Title 15 are current and responsive to regulation. The policies referenced in each category throughout the checklist have been updated in some cases but are as old as 2015, without referenced updates. ☒ ☐ ☐ Director Priscilla Suzuki has written a memo outlining draft policies that are in process, pending review and approval from the union and the Professional Standards Division (PSD). There were 67 polices awaiting approval, not including Education which has no policy in development. As of August 18, 2023, updated and refined policies have been posted to the ProbNet agency site and sent to all staff for review. We note in most cases facility staff is doing the required elements but without the required direction to do so by the policy. (a) table of organization, including channels of communications and a description of job 3-1-D Facility Management classifications; ☒ ☐ ☐ 3-1-E JH JCO Duties 3-1-207 SJIO Duties 7376 Orange Probation Juvenile Hall JH PRO 23-24 12 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the 3-1-A Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school 3-1-D personnel and other agencies that are involved in juvenile facility programs; 3-1-F ☒ ☐ ☐ The Orange County Probation Department has current and active Memorandums of Understanding with the Orange County Office of Education, Orange County Health Care Agency (HCA), and Orange County Behavioral Health- Clinical Evaluation and Guidance Unit (CEGU) to work with the youth in all facilities. (c) responsibilities of all employees; 3-1-F ☒ ☐ ☐ A-7 C-16 (d) initial orientation and training program for employees; ☒ ☐ ☐ 3-1-F (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, ☒ ☐ ☐ 3-1-E, 8 contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: 1-5-305, I ☒ ☐ ☐ 3-1-F 1-5-305, I (1) efficient operation of the juvenile facility; ☒ ☐ ☐ 3-1-F 7376 Orange Probation Juvenile Hall JH PRO 23-24 13 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1-5-305, I-E, A-1 (2) legal and proper care of youth; ☒ ☐ ☐ 3-1-F 1-5-305, I-F (3) maintenance of individual youth's records; ☒ ☐ ☐ 3-1-F 1-5-305, I-E (4) supply of information to the juvenile court and ☒ ☐ ☐ those authorized by the court or by the law; and, 3-1-F 1-5-305, I (5) release of information regarding youth. ☒ ☐ ☐ 3-1-F 1-5-305, I-A (g) ethical responsibilities; ☒ ☐ ☐ 3-1-E 3-1-F (h) trauma-informed approaches; ☒ ☐ ☐ 3-1-053, I-D Intake Questions 3-1-E (i) culturally responsive approaches; ☒ ☐ ☐ 3-1-F, I-Q 3-1-H 7376 Orange Probation Juvenile Hall JH PRO 23-24 14 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1-4-123 (PREA Policy) (j) gender responsive approaches; ☒ ☐ ☐ 3-1-E 3-1-055 (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access 1-4-123 to all available services, placement, care, treatment, and benefits, and provides that no person shall be 3-1-H, I subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ☒ ☐ ☐ ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and 3-1-002 Control of Weapons, Ammunition, weapons and ammunition, where applicable; ☒ ☐ ☐ and Explosives in the facilities. 3-1-015 (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ This is completed by Facility Nursing staff. youth; and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. 1-4-123 PREA Policy The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ 3-1-H Zero Tolerance Policy retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN The facility administrator shall consult with the local fire Orange County Juvenile Hall Emergency department having jurisdiction over the facility, or with Procedures Manual (OCEPM – JH) the State Fire Marshal, in developing a plan for fire ☒ ☐ ☐ safety which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; 7376 Orange Probation Juvenile Hall JH PRO 23-24 15 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; OCEPM – JH We reviewed Monthly Fire and Life Safety Inspections for JH and found the agency uses the same form for each facility, noting any issues demanding attention for maintenance and or replacement. Our review found little differences or notes ☒ ☐ ☐ on the form as well as any follow-up on an issue reported. Also, the agency only does the forms for occupied units, except for Units B and C. The Administration areas, school classrooms, medical and mental health space, and the newly completed MRC have not been part of this process. We provided technical assistance to ensure all buildings on the physical plant are inspected monthly. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); OCEPM – JH ☒ ☐ ☐ The last Fire Inspection is dated March 2, 2023. (d) an evacuation plan; OCEPM – JH The youth evacuate depending on the ☒ ☐ ☐ emergency. The Southern Region Probation Agencies have an ongoing agreement with neighboring counties to house youth in case of a full evacuation. 7376 Orange Probation Juvenile Hall JH PRO 23-24 16 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) documented fire drills not less than quarterly; OCEPM – JH We reviewed fire drills from July 2022 to June 2023 and found the agency exceeds regulation and policy by conducting a minimum of 2 but up to 4 Earthquake, Fire, Code Red, and Duck/Cover combination drills each month, on different days and ☒ ☐ ☐ shifts. We provided technical assistance to keep the drills separate from the Monthly Fire and Life Safety Inspection Form so the date, time, and staff involved are recorded, with a synopsis of how the drill went, noting successes and issues for training purposes. (f) a written plan for the emergency housing of youth in the case of fire; and, OCEPM – JH ☒ ☐ ☐ Each Southern California County has an Emergency Housing agreement which is updated annually and signed by the County Chief Probation Officer. (g) development of a fire suppression pre-plan in cooperation with the local fire department. OCEPM – JH ☒ ☐ ☐ The Fire Suppression Pre-Plan is part of the Emergency Procedures Manual. 7376 Orange Probation Juvenile Hall JH PRO 23-24 17 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1326 SECURITY REVIEW Each facility administrator shall develop policies and 3-1-G Annual Facility Security Review procedures to annually review, evaluate, and document security of the facility. The review and 3-2-003 Key Control evaluation shall include internal and external security, 3-2-020 Security including, but not limited to, key control, equipment, ☒ ☐ ☐ and staff training. The last security review was conducted by Kerri Carvo on July 18, 2022. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific OCEPM policies and procedures for emergencies that shall ☒ ☐ ☐ include, but not be limited to: 3-2-032 3-1-102 Escapes (a) escape, disturbances, and the taking of ☒ ☐ ☐ 3-1-104 Hostage and Major Disturbance hostages; 3-1-015 Use of Force OCEPM XII 3-1-104 (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ attack; 3-1-015 3-2-032 OCEPM V OCEPM VI (c) fire and natural disasters; ☒ ☐ ☐ OCEPM X 3-2-032 OCEPM VIII (d) periodic testing of emergency equipment; ☒ ☐ ☐ 3-2-032 7376 Orange Probation Juvenile Hall JH PRO 23-24 18 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS OCEPM IV-A (e) emergency evacuation of the facility; and ☒ ☐ ☐ 3-2-032 3-1-102 3-1-104 3-1-015 3-2-032 (f) a program to provide all youth supervision staff ☒ ☐ ☐ with an annual review of emergency procedures. The last Emergency Procedures Review including mandatory staff annually reviewing Emergency Procedures was conducted by Kerri Carvo on June 14, 2023. 7376 Orange Probation Juvenile Hall JH PRO 23-24 19 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot 1328 SAFETY CHECKS The facility administrator shall develop and implement 3-1-049, II-A, 10 Auto Log Entries policy and procedures that provide for direct visual observation of youth at a minimum of every 15 3-1-049, II-B, 10 Manual Log Entries minutes, at random or varied intervals during hours 3-2-020 when youth are asleep or when youth are in their rooms, confined in holding cells or confined to their bed in a dormitory. Supervision is not replaced, but We reviewed numerous safety check may be supplemented by, an audio/visual electronic patterns and audits for the facility and surveillance system designed to detect overt, found the facility was out of compliance. aggressive or assaultive behavior and to summon aid The agency changed the prompts for staff in emergencies. All safety checks shall be to complete the check after the last cycle, documented with the actual time the check is to ensure random and varied intervals of completed. eight to fourteen minutes, through a computer-generated hourglass on the control screen. The random and varied component is compliant; however, late checks are frequent, determined by an inability to confirm youth being in or out of their room during a late check. We found agency-wide that checks are completed even if all youth are (all) out of their rooms without a description of the purpose of the check. The check could be ☒ ☐ ☐ a safety check, a roster check, or a ‘Pop Count’ check. Without this language clarification in the automated system, we are unable to ascertain what the youth were doing at the time of the check. Our review of accompanying Unit Activity logs resolved some by figuring out youth were in a certain location at the time of the check, but not for all. A review of the checks for December 2022 revealed 7.5 to 12 percent of all checks could not be verified. We provided technical assistance to have the roster or population counts not included in the safety check drop-down. Also, Supervisor audits should be memorialized in a document to ensure they occur, and that staff have been notified of the late check. We found Juvenile Hall noncompliant; however, post-inspection the agency provided clear and directive language in a memorandum to all staff posted on August 4, 2023. Our subsequent review found day-to-day review and regular administrative audits agency-wide of the 7376 Orange Probation Juvenile Hall JH PRO 23-24 20 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS safety checks through August 22, 2023. Our review included two weeks of safety checks for each unit, finding compliance with documented language of activities for each check, on August 25, 2023. Based on this, we find Juvenile Hall compliant with this regulation. 1329 SUICIDE PREVENTION PLAN The facility administrator, in collaboration with the 3-1-053 Suicide Prevention Plan healthcare and behavioral/mental health administrators, shall plan and implement written 3-1-106 Death and Serious Suicide policies and procedures which delineate a Suicide Attempts Prevention Plan. The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the We reviewed incident reports and related least invasive manner consistent with the level of documents for suicidal behaviors resulting suicide risk. The plan shall include the following in placement on Levels 1-3 from July 2022 elements: to June 2023. There were 81 days when a youth was on a Level 3 placement during ☒ ☐ ☐ this time. Our review of related documents, including reviews by CEGU, revealed documentation with justification for remaining on the high status and/or reducing to a lower level of supervision. One youth from JH was on Level 3 for 16 days. The reports and accompanying interventions were inclusive of policy and regulation. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and 3-1-053, II-C, 17 Training and the Juvenile Corrections Officer Core ☒ ☐ ☐ Course. JCOCC Module 5.5 (b) Screening, Identification Assessment and Precautionary Protocols 3-1-053, I-D (1) All youth shall be screened for risk of suicide at intake and as needed during detention. 3-1-053, I-E ☒ ☐ ☐ 3-1-053, II 3-2-005, II-C, 8 3-2-011 7376 Orange Probation Juvenile Hall JH PRO 23-24 21 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) All youth supervision staff who perform intake processes shall be trained in screening youth for ☒ ☐ ☐ 3-1-053, I-D Intake Questions risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of suicide ☒ ☐ ☐ 3-1-053, I-D shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☐ ☐ 3-1-053, III-A behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ 3-1-404 Referral to Mental Health (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☐ ☐ 3-1-053, II-A, 1-3 (e) Safety Interventions (1) Procedures to address intervention protocols ☒ ☐ ☐ 3-1-053, I for youth identified at risk for suicide which may 3-1-053, III include, but are not limited to: (A) Housing consideration ☒ ☐ ☐ 3-1-053, I-J (B) Treatment strategies including trauma- informed approaches ☒ ☐ ☐ 3-1-053, III-D, 5 (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal ☒ ☐ ☐ 3-1-053, III Procedures behaviors. (f) Communication (1) The intake process shall include 3-2-011, II-C, 3-e communication with the arresting officer and family ☒ ☐ ☐ guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for suicide with youth ☒ ☐ ☐ 3-1-053, III supervision, healthcare, and behavioral/mental health staff. 7376 Orange Probation Juvenile Hall JH PRO 23-24 22 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Debriefing of Critical Incidents Related to Suicides or Attempts 3-1-106 Critical Incident Debriefing (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during 3-1-053, II-D, 10 and after the critical incident. (2) Process for a debriefing event with affected ☒ ☐ ☐ 3-1-106, IV-A staff. (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ 3-1-106, IV-C (h) Documentation (1) Documentation processes shall be developed ☒ ☐ ☐ 3-1-053, II-C to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, 3-1-053, III-A,1-f Level 1 Participation services and activities which are available to other non-suicidal youth, unless deemed necessary for the ☒ ☐ ☐ 3-1-053, III-A, 2-h Level 2 Participation safety of the youth or security of the facility. Any deprivation of programs, services or activities for 3-1-053, III-A, 3-j Level 3 Participation youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of The agency reports there have been no notification on each legal action, pertaining to ☒ ☐ ☐ legal actions this cycle. conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED 3-1-106 Deaths, Serious Suicide Attempts, (1) Death of a Youth. and Other Serious Incidents (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental 3-1-106, III-B Parent and Attorney health director, shall develop written policies and ☒ ☐ ☐ 3-1-106, II-C, 1 Juvenile Court procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7376 Orange Probation Juvenile Hall JH PRO 23-24 23 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The health administrator, in cooperation with the facility administrator, shall develop written 3-1-106, IV-C policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the ☒ ☐ ☐ facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the 3-1-106, II-F Attorney General under Government Code ☒ ☐ ☐ Section 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within The facilities are aware of this regulation. 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with 3-1-106, III-B the health administrator, shall develop written 3-1-106, III-C policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☐ ☐ 3-2-G and profile survey reports to the Board within 10 working days after the end of each reporting period, 3-2-301, III-B, 3 in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) 3-2-G, II-B, 3 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more ☒ ☐ ☐ than fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7376 Orange Probation Juvenile Hall JH PRO 23-24 24 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES The facility administrator shall develop and implement 1-4-124, I-H written policies and procedures for admittance of youth that emphasize respectful and humane 3-1-022 (Orientation) engagement with youth, and reflect that the admission 3-1-405 Mental Health Screening JH process may be traumatic to youth who may have already experienced trauma. Policies shall be trauma- informed, culturally relevant, and responsive to the The admission process includes language and literacy needs of youth. In addition to processing by Intake and Booking staff, the requirements of Sections 1324 and 1430 of these including Probation Officers who work 24/7 regulations: to assist in decisions at admission. Medical staff assume the lead and respond to mental health issues since they are here 24 hours a day. The numerous assessments provide facility staff with all information necessary to process, classify and, supervise youth in the agency’s care. ☒ ☐ ☐ Youth admitted to JH are screened using the MAYSI-2 Assessment to detect behavioral and mental health issues which assist in admission, classification, and supervision. Additionally, the ACE’s Questionnaire which addresses Alcohol, Drug, Sexual Abuse, and Depression, is also responsive during intake of youth. It provides distinct indicators necessary for admission and classification, which are used at all three facilities. We reviewed significant admission documentation and found the agency exceeds regulations in all aspects of this process. (a) the admittance process shall include: (1) Access to two free phone calls within one hour 3-2-001, I-A of admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; 3-2-011, II-C, 9 (three calls) (2) Offer of a shower; ☒ ☐ ☐ 3-2-011, II-C, 5 7376 Orange Probation Juvenile Hall JH PRO 23-24 25 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Documented secure storage of personal ☒ ☐ ☐ 3-2-011, II-C, 5 belongings; (4) Offer of food upon arrival; ☒ ☐ ☐ 3-2-011, II-C, 10 (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ 3-2-011, B Medical Screening disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, ☒ ☐ ☐ 3-2-011 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are 3-2-011 suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ 3-1-055 (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive 3-1-107. I-C, 1 and 2 environment. ☒ ☐ ☐ 3-2-011 (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures 3-1-107 that advise the youth of the estimated length of stay, inform them of program guidelines and provide written 3-1-043 screening criteria for inclusion and exclusion from the program. 3-1-046 3-1-050 ☒ ☐ ☐ 3-2-005 The youth are assessed by Probation to determine the best post-dispositional program for the youth. 7376 Orange Probation Juvenile Hall JH PRO 23-24 26 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) juvenile halls shall develop policies and procedures that advise any committed youth of the ☒ ☐ ☐ 3-1-022, I-B, 11 estimated length of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE 1-4-123, IV-B The facility administrator shall develop and implement written policies and procedures to reduce the risk of ☒ ☐ ☐ 3-1-055, II-A, 4 SOGIE sexual abuse by or upon youth. The policy shall 3-2-011, II-C, 8-c PREA Assessment require facility staff to assess each youth within 72 Screening Tool hours of admission based on the following information: 1-4-123, IV-B, 2 (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ 3-2-011, IV-B, 2 (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ 1-4-123, IV-B, 2-b queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; 3-1-055, II-A, 5 1-4-123, IV-B, 2 (c) Current charges and offense history; ☒ ☐ ☐ 3-1-055, B Housing and Classification 3-2-005, I-A, 2-c 1-4-123, IV-B, 2-c (d) Age; ☒ ☐ ☐ 3-2-005, I-A, 2 1-4-123, IV-B, 2 (e) Level of emotional and cognitive development; ☒ ☐ ☐ 3-2-005, I-A, 5 and 9 1-4-123, IV-B, 2 (f) Physical size and stature; ☒ ☐ ☐ 3-2-005, I-A, 2 7376 Orange Probation Juvenile Hall JH PRO 23-24 27 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1-4-123, IV-B, 2 (g) Mental illness or mental disabilities; ☒ ☐ ☐ 3-2-005, I-A, 5 and 9 1-4-123, IV-B, 2 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ 3-2-005, I-A, 9 1-4-123, IV-B, 2 (i) Physical disabilities; ☒ ☐ ☐ 3-2-005, I-A, 9 1-4-123, IV-B, 2 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ 3-2-005, I-A, 4 (k) Any other specific information about the individual youth that may indicate heightened needs for 1-4-123, IV-B, 2 supervision, additional safety precautions, or ☒ ☐ ☐ separation from certain other youth. 3-2-005, I-A Staff shall ascertain this information through conversations with the youth during the admittance 1-4-123, IV-B process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ 3-2-055, II-A, 2 court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 1-4-123, IV-B controls on the dissemination of information within the 3-2-055, II-A, 3 facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7376 Orange Probation Juvenile Hall JH PRO 23-24 28 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1351 RELEASE PROCEDURES The facility administrator shall develop and implement 3-2-018 Release written policies and procedures for release of youth from custody which provide for: ☒ ☐ ☐ The release process incorporates the Court Disposition Sheet, Release Summary report, Property Released form, and a staff- initiated Release Authorization. (a) verification of identity/release papers; ☒ ☐ ☐ 3-2-018, I-A, 1 3-1-011 (b) return of personal clothing and valuables; ☒ ☐ ☐ 3-2-016, I-A, 8-a 3-2-018 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 3-2-018 (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these 3-2-018, I-B, 10 regulations, for coordination with outside agencies; and, ☒ ☐ ☐ It is significant to note that all youth exiting each OC Facility are provided with Narcan through a state grant for the protection of youth upon re-entry into the community. (e) notification of school staff; ☒ ☐ ☐ 3-2-018, I-A, 7-g (f) notification of facility mental health personnel. ☒ ☐ ☐ 3-2-017, I-A, 7-g 7376 Orange Probation Juvenile Hall JH PRO 23-24 29 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall develop and implement policies and procedures for post-disposition youth to Post-dispositional youth exiting the facility coordinate the provision of transitional and reentry have a meeting with the parent, youth, services including, but not limited to, medical and CEGU, and facility staff to target a release behavioral health, education, probation supervision ☒ ☐ ☐ and re-entry plan. The family is provided and community-based services. with an Orange County Resource Guide which targets services in all areas of the county. The facility administrator shall develop and implement written policies and procedures for the furlough of 3-2-018 youth from custody. ☒ ☐ ☐ 3-2-039 Furlough from JH 1352 CLASSIFICATION The facility administrator shall develop and implement 3-1-046 Classification of Youth for transfer written policies and procedures on classification of to YLA and YGC youth for the purpose of determining housing placement in the facility. 3-2-005 Classification Such procedures shall: 3-2-037 Youth Risk Classification The Classification process has become simplified based on Unit designation for specific age, offense type, and gender. These factors determine unit assignment and other classification factors in regulation ☒ ☐ ☐ determine room placement. We note youth are placed in a Pre-SB 823 unit based on charges and age. This does not consider all factors in regulation and is not responsive to SB 823 which defines post-disposition programming. We provided technical assistance to the agency to ensure classification factors include all factors, especially sophistication and maturity, size, and emotional abilities. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the 3-1-046, I-A, 1 and 8 appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the 3-2-005 need for single, double or dormitory assignment or location within the dormitory; 7376 Orange Probation Juvenile Hall JH PRO 23-24 30 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) consider facility populations and physical design of the facility; 3-1-046, I-C, 9 ☒ ☐ ☐ 3-2-005 (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall 1-4-123, IV-C include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ 3-1-046, I-A legal status, public safety considerations, medical/mental health considerations, gender and 3-2-005, I-A gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of 1-4-123, IV-C supervision and the youth's behavior while in custody; and, ☒ ☐ ☐ 3-2-005, II-C (e) provide that facility staff shall not separate youth from the general population or assign youth to a single 3-1-H occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, 3-2-005 national origin, color, religion, gender, sexual orientation, gender identity, gender expression, ☒ ☐ ☐ mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☐ ☐ 1-4-123 identification or status as an indicator of likelihood of being sexually abusive. 3-2-005, I-B 7376 Orange Probation Juvenile Hall JH PRO 23-24 31 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies 1-4-123 and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The 3-1-055 LGBTQI Youth – Intake, Housing, policies shall provide that: and PREA Considerations ☒ ☐ ☐ The SOGIE Questionnaire assists staff and making appropriate decisions regarding a youth’s gender identity and preference. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s 3-1-055, II-F, 1 preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use ☒ ☐ ☐ of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their ☒ ☐ ☐ 3-1-055, II-G gender identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes 3-1-055, II-B, 1-b their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any ☒ ☐ ☐ decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to ☒ ☐ ☐ 3-1-055, I-C, 2 medical and behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, 3-1-055, II-E, 1 and 2 facility staff shall make every effort to ensure the ☒ ☐ ☐ safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s 3-1-054 anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender 3-1-055, II-H, 3 of the staff member who conducts any search of the youth. 3-2-011, II-E, 3 7376 Orange Probation Juvenile Hall JH PRO 23-24 32 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1353 ORIENTATION The facility administrator shall develop and implement 3-1-022 Orientation written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with The Orientation process includes a review video orientation if feasible. Provision shall be made of the rules of the facility and an to provide accessible orientation information to all abbreviated orientation, prior to youth being detained youth including those with disabilities, limited transferred to the Intake Unit (IRC). There, literacy, or English language learners. Orientation a detailed and full orientation with the shall include information that addresses: Youth Handbook takes place until a transfer to an assigned unit based on ☒ ☐ ☐ classification occurs. The JH Handbook incorporates most items in Title 15, those not included are on a separate Addendum. We provided technical assistance to create one document that stays with the youth during their stay, including a requirement that the youth acknowledge their understanding by signature. (a) facility rules including contraband and searches and disciplinary procedures; 3-1-022, I-A, 19 Facility Rules, Sanctions and Due Process ☒ ☐ ☐ (b) facility’s system of positive behavior interventions and supports, including behavior expectations, 3-1-022, I-A, 19 Facility Rules, Sanctions incentives that youth will receive for complying with and Due Process facility rules, and consequences that may result when youth violate the rules of the facility; ☒ ☐ ☐ 3-1-022, I-A, 20 3-1-022, I-B, 3 (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual 1-4-123 PREA Policy harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; 3-1-022, I-A, 18 ☒ ☐ ☐ Youth are shown a video during the intake process at JH. 7376 Orange Probation Juvenile Hall JH PRO 23-24 33 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) identification of key staff and their roles; ☒ ☐ ☐ 3-1-022, II-A (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to 3-1-022, I-A, 19 Grievance Procedure be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve 3-1-025 the issue; 3-1-022, I-A, 9 Attorney Visits (f) access to legal services and information on the ☒ ☐ ☐ court process; 3-1-022, I-A, 11 Telephone Contact with an Attorney (g) access to routine and emergency health and 3-1-022, I-A, 16 Medical and Psychological ☒ ☐ ☐ mental health care; Assistance 3-1-022, I-A, 8 Programming and Activities (h) access to education, religious services, and ☒ ☐ ☐ 3-1-022, I-A, 14 Religious Services recreational activities; 3-1-022, I-A, 17 Education 3-1-022, II-E (i) housing assignments; ☒ ☐ ☐ 3-2-005 Classification of Youth at JH (j) opportunity for personal hygiene and daily showers including the availability of personal care items 3-1-022, I-A, 7 Personal Hygiene ☒ ☐ ☐ 3-1-022, I-A, 13 Daily Showers 7376 Orange Probation Juvenile Hall JH PRO 23-24 34 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) rules and access to correspondence, visits and telephone use; 3-1-022, I-A, 6 Visits 3-1-022, I-A, 12 Correspondence 3-1-022, I-A, 21 Telephone Use ☒ ☐ ☐ The current orientation component in the Handbook refers to Collect Calls only to a parent. New legislation allows for no-cost phone calls to parents. In practice the agency allows free calls and has amended the handbook. (l) availability of reading materials, programming, and other activities; 3-1-022, I-A, 8 Programming and Activities ☒ ☐ ☐ 3-1-022, I-A, 17 Reading Materials 3-1-022, I-B, 7 Reading Materials (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; 3-1-022, I-B, 1 ☒ ☐ ☐ 3-1-022, I-B, 2 (n) immigration legal services; ☒ ☐ ☐ 3-1-022, I-A, 10 (o) emergencies including evacuation procedures; ☒ ☐ ☐ 3-1-022, I-B, 6 (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment 1-4-123 PREA Policy by other youth and staff; ☒ ☐ ☐ 3-1-022, I-A, 18 (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ 3-1-022, I-B, 11 7376 Orange Probation Juvenile Hall JH PRO 23-24 35 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ 3-1-022, II-E (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility 3-1-022, I-B, 12 that at a minimum includes answers to frequently ☒ ☐ ☐ asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 3-1-022, II-F 7376 Orange Probation Juvenile Hall JH PRO 23-24 36 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354 SEPARATION The facility administrator shall develop and implement 3-1-027, VII Separation written policies and procedures that address: The agency Separation policy continues to be incorporated in the Room Confinement Chapter. The policy is complaint; however, it is confusing to staff as it is associated with RC. We provided technical assistance and training in 2018-2019, to detach the two regulations. We were unable to determine the total number of youths separated from July 2022 to June 2023, however, 223 were voluntary. Our review of due process revealed – incidents of formal due process with the likelihood that a majority resulted in restricted programming, and separation. ☒ ☐ ☐ Our review of separation documentation provided, either self-separation or Restricted Status, revealed the application and documentation were inconsistent. An entry is made in the ICMS Case Management System on self-separation incidents, sometimes on the Voluntary Separation Form, and only in the Notice of Discipline for Restricted Status. Restricted Status or ‘Chair” status is used most often when a youth violates a minor, moderate, or major rule resulting in restricting the youth’s free time to a specific location away from the group. Each of these incidents is allowable by regulation, however, we found the staff does not consistently document the circumstances in a trackable manner. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health ☒ ☐ ☐ 3-1-027, VII-A conditions, assaultive behavior, disciplinary consequences and protective custody. 3-2-013 (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ 3-1-027, VII-B 7376 Orange Probation Juvenile Hall JH PRO 23-24 37 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) separated youth shall not be denied normal privileges available at the facility, except when 3-1-027, VII-C necessary to accomplish the objective of separation. ☒ ☐ ☐ Youths participate in all required elements of Title 15 and are separated in unit placement. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☐ ☐ 3-1-027, VII-D (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and ☒ ☐ ☐ 3-1-027, V-I through VII Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains ☒ ☐ ☐ 3-1-027, VII-E necessary. 7376 Orange Probation Juvenile Hall JH PRO 23-24 38 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and 3-1-027 Room Confinement (RC) implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section OCJH has had 343 incidents of RC from 208.3. The placement of a youth in room confinement July 2022 to June 2023. Our review shall be accomplished in accordance with the revealed the incident leading to the RC (all following guidelines: but 2 were youth-on-youth assaults) was well documented; however, in some summaries staff did not articulate the words “Room Confinement” in the incident reports. We provided technical assistance to better document the regulation for tracking purposes. The two non-assaultive incidents included in RC were for disruptive behavior creating a security risk. Neither indicated RC in the reports. ☒ ☐ ☐ Additionally, we note the agency requires mediation for youth assault incidents for removal from RC. We advised when the youth no longer present a safety or security risk, RC ends and the youth should come out of their rooms. The options for separation in these cases allow for the mediation to occur as directed. The average stay on RC is 3.22 hours. The agency documented behaviors while on RC via safety checks and supervisor comments to remove the youth. We provided technical assistance to ensure the youth is removed from RC when able to resume normal activities in a safe manner. (1) Room confinement shall not be used before other, less restrictive, options have been 3-1-027, I-B, 1 attempted and exhausted, unless attempting those ☒ ☐ ☐ options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, ☒ ☐ ☐ 3-1-027, I-B, 2 or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical ☒ ☐ ☐ 3-1-027, I-B, 3 health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☐ ☐ 3-1-027, I-B, 4 confinement for a period of four hours, staff shall do one or more of the following: 7376 Orange Probation Juvenile Hall JH PRO 23-24 39 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Return the youth to general population. ☒ ☐ ☐ 3-1-027, I-B, 4-a (2) Consult with mental health or medical staff. ☒ ☐ ☐ 3-1-027, I-B, 4-b (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ 3-1-027, I-B, 4-c reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☐ ☐ 3-1-027, I-B, 5 (A) Document the reasons for room confinement and the basis for the extension, 3-1-027, I-B, 5-a the date and time the youth was first placed in ☒ ☐ ☐ room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ 3-1-027, I-B, 5-b integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ ☐ ☐ 3-1-027, I-B, 5-c every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ 3-1-027, I-C youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards ☒ ☐ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ 3-1-027, I-D protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that 3-1-027, I-E requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an imminent and ☒ ☐ ☐ substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7376 Orange Probation Juvenile Hall JH PRO 23-24 40 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat 3-1-027, I-F and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in ☒ ☐ ☐ an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN The facility administrator shall develop and implement ☒ ☐ ☐ 3-1-306 Institutional Case Planning and written policies and procedures for assessment and Case Reviews case planning. 7376 Orange Probation Juvenile Hall JH PRO 23-24 41 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: The assessment is based on information collected 3-1-050, Purpose: Juvenile Facility during the admission process with periodic review, Assessment which includes the youth's risk factors, needs and strengths including, but not limited to, identification of 3-1-306, II-A, 4 substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. The DJCO assigned to completing assessments is tasked with completing an assessment for all youth entering any facility. The ongoing and exit plans are completed by unit staff. The agency policy requires a 14-day Initial Plan, 30-day plans thereafter, and a Release/Exit Plan. Our review of each plan revealed they are completed timely and the objectives are updated with appropriate referrals to services/programs, however, the specific ☒ ☐ ☐ success is not recorded. The Plan form calls for the number of hours/credit updates for the service/program referral. Of the case plans we reviewed none had updated information. We provided technical assistance to have the assigned DJCO reach out to the program provider or school to garner the information and record it in the document. Because OC Probation determines the best placement of the youth post disposition, consideration is based on programs and factors related to age, petition information, prior record, gang affiliation and other elements to address the program he or she will participate in. The Case Plan information assists in that decision. 7376 Orange Probation Juvenile Hall JH PRO 23-24 42 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Institutional Case Plan: (1) A case plan shall be developed for each youth 3-1-306, I-C Initial Service Plan held for at least 30 days or more and created within 40 days of admission. 3-2-309, II-B, 1 Initial Service Plan ☒ ☐ ☐ The initial case plan is completed on youth in custody for ten days or more. The policy requires it must be completed within 14 days of admission and every 30 days thereafter. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of problems identified in the assessment; 3-1-306, I-D ☒ ☐ ☐ 3-2-309, II-B, 2 Behavior Summaries (B) a plan for meeting the objectives that includes a description of program resources 3-1-306, II-A, 4 needed and individuals responsible for assuring that the plan is implemented; 3-1-306, II-C, 3 ☒ ☐ ☐ 3-2-309, II-B, 2 and 3 14 Day Case Plan (3) periodic evaluation of progress towards meeting the objectives, including periodic review 3-1-306, I-E and discussion of the plan with the youth; ☒ ☐ ☐ 3-2-309, II-B, 2 and 3 (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed 3-1-306, II-C, 5 and 6 Exit Summaries for post dispositional youth in accordance with ☒ ☐ ☐ Section 1351; and, 3-2-309, II-B, 4-b (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be 3-1-306, I-F developed with input from the family, supportive ☒ ☐ ☐ adults, youth, and Regional Center for the 3-2-309, II-B, 4-b Developmentally Disabled. 7376 Orange Probation Juvenile Hall JH PRO 23-24 43 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1356 COUNSELING AND CASEWORK SERVICES 3-1-306, II-B Casework Reports The facility administrator shall develop and implement written policies and procedures ensuring the 3-1-306, II-C, 5 availability of appropriate counseling and casework 3-2-309 services for all youth. Policies and procedures shall ensure: Facility staff are responsible for meeting ☒ ☐ ☐ with youth a minimum of one time each week. We reviewed chrono notes and found staff articulated the conversations with the youth well. The notes can be viewed by the youth’s PO and other agency staff. The information puts a ‘reset’ on goals and objectives, allowing the youth to work with staff on a multitude of identified issues. (a) youth will receive assistance with needs or concerns that may arise; 3-1-306 ☒ ☐ ☐ 3-2-309, II-A, 10-a (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ 3-2-309, II-A, 10-a probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ 3-2-309, II-B, 2, 3, and 4 7376 Orange Probation Juvenile Hall JH PRO 23-24 44 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the 3-1-015 Use of Force – Physical, responsible physician, shall develop and implement Mechanical and Chemical (UF) written policies and procedures for the use of force, which may include chemical agents. Force shall never 3-1-056 be applied as punishment, discipline, retaliation or treatment. The JH has had 84 incidents involving UF (a) At a minimum, each facility shall develop policies from July 2022 to June 2023, involving 184 and procedures which: youth. Of those, 23 involved the use of OC Spray, and 132 youth were placed in mechanical restraints to move them to their room. Our review of approximately 30 incident reports involving UF and Room Confinement, as well as DP IR’s, revealed staff do a great job of providing the whole picture of the incident, with reports and ☒ ☐ ☐ responses from all involved staff articulating their involvement. The circumstances leading to the incident and follow-up summaries of all staff provide a clear picture, with appropriate de-escalation techniques and reactions to a youth’s failure to respond. The required forms for any use of force are well documented and complete. The agency conducts UF Reviews on all incidents with findings made by those not involved, subject matter experts who provide UF training, and a manager on each review board. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☐ ☐ 3-1-015 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical options 3-1-015, VI and define when those force options are ☒ ☐ ☐ appropriate. This section outlines physical presence, dialogue/counseling, chemical restraint, physical restraint, and mechanical restraint. (3) describe force options or techniques that are expressly prohibited by the facility. 3-1-015, IV-A ☒ ☐ ☐ 3-1-015, I-H 7376 Orange Probation Juvenile Hall JH PRO 23-24 45 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ ☐ ☐ 3-1-015, I-A, 12 action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for 3-1-006 Special Incident Reports documenting and reporting the use of force, including reporting requirements of management 3-1-015, IX-E DJCO Responsibilities and line staff and procedures for reviewing and tracking use of force incidents by supervisory and 3-1-015, X SJCO Responsibilities or management staff, which include procedures for ☒ ☐ ☐ 3-1-015, II-E OC Review Committee debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. The above sections articulate the responsibilities to review each use of force incident. (6) Include an administrative review and a system for investigating unreasonable use of force. 1-4-108, II-E, 2-c ☒ ☐ ☐ 3-1-015, XI (7) define the role, notification, and follow-up procedures required after use of force incidents for ☒ ☐ ☐ 3-1-015, VIII (Medical and CEGU) medical, mental health staff and parents or legal guardians. 3-1-015, X-F SJCO Notice to Parent (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☐ ☐ 3-1-015, VIII-B, 1 Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: 3-1-015, II-A, 2 (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and 3-1-056, II-B, 5-a through f the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s ☒ ☐ ☐ 3-1-015, VI-E, 4 safety or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical 3-1-015, II-B, 11 agents. This shall include that youth who have been ☒ ☐ ☐ exposed to chemical agents shall not be left 3-1-056 unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. 7376 Orange Probation Juvenile Hall JH PRO 23-24 46 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) define the role, notification, and follow-up procedures required after use of force incidents 3-1-015, VIII-E involving chemical agents for medical, mental health staff and parents or legal guardians. ☒ ☐ ☐ (5) provide for the documentation of each incident of use of chemical agents, including the reasons 3-1-015, IX-E DJCO Responsibilities for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and ☒ ☐ ☐ 3-1-015, X SJCO Responsibilities location of use, decontamination procedures applied and identification of any injuries sustained 3-1-303 Special Incident Report as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular ☒ ☐ ☐ training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions that would contraindicate certain types ☒ ☐ ☐ 3-1-015, V-A of force; (2) acceptable chemical agents and the methods of application. ☒ ☐ ☐ 3-1-056 (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☒ ☐ ☐ 3-1-015, VIII-A (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ 3-1-015, I-A (5) physical training force options that may require the use of perishable skills. ☒ ☐ ☐ 3-1-015, II (6) timelines the facility uses to define regular training. 3-1-015, II-A, 2 and 3 ☒ ☐ ☐ The agency requires initial training and staff must pass an annual re-certification course. 7376 Orange Probation Juvenile Hall JH PRO 23-24 47 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the 3-1-006 Handcuffs, Shackles and responsible physician and mental health director, Transportation Belts shall develop and implement written policies and procedures for the use of restraint devices. Restraint 3-2-110 Use of Restraints (UR) devices include any devices which immobilize a youth's extremities and/or prevent the youth from ☒ ☐ ☐ being ambulatory. This section includes the use of Soft Leather Restraints and the Tube. There have been no incidents of the application of restraints as articulated in this regulation since June 2022. Physical restraints may be used only for those youth who present an immediate danger to themselves or 3-1-006, I-A, 1-4 others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ 3-2-110, I-C self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of 3-1-006, I-C restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through 3-2-110, I-E affixing of hands and feet together behind the back ☒ ☐ ☐ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when 3-1-006, I-A, L used to restrain youth for movement or transportation ☒ ☐ ☐ within the facility. Movement within the facility shall be 3-2-110, I-G governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The 3-1-006, I-D facility manager may delegate authority to place a youth in restraints to a physician. Reasons for 3-2-110, I-I continued retention in restraints shall be reviewed and documented at a minimum of every hour. 3-2-110, II-A, 1 ☒ ☐ ☐ 3-2-011, II-C, 8 Placement in restraints requires authorization from the Psychiatrist and a review for a minimum of one hour. 7376 Orange Probation Juvenile Hall JH PRO 23-24 48 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no 3-1-006, I-J later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention 3-2-110, II-A, 4 at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from 3-1-006 the time of placement, to assess the need for mental ☒ ☐ ☐ health treatment. 3-2-110, II-B, 1 Continuous direct visual supervision shall be conducted to ensure that the restraints are properly 3-1-006, I-I employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and ☒ ☐ ☐ 3-2-110, II-A, 4 any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: ☒ ☐ ☐ 3-1-006, I-K (a) documentation of the circumstances leading to an 3-2-110, II-A, 12-a through k application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or 3-1-006, I-D techniques. ☒ ☐ ☐ 3-2-110, I-B (c) acceptable restraint devices. 3-1-006, II-A Handcuffs 3-1-006, II-D Transportation Belt 3-1-006, II-E Martin Chain ☒ ☐ ☐ 3-1-006, II-F Shackles 3-1-006, II-G Flex Cuffs 3-2-110, I-A (d) signs or symptoms which should result in immediate medical/mental health referral. 3-1-006, I-G ☒ ☐ ☐ 3-2-110, I-B 7376 Orange Probation Juvenile Hall JH PRO 23-24 49 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) availability of cardiopulmonary resuscitation equipment. 3-1-114 AED Locations ☒ ☐ ☐ 3-2-110, I-B (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in ☒ ☐ ☐ 3-2-110, I-C a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ 3-2-110, II-A, 8 3-1-006, I-I (h) exercising of extremities. ☒ ☐ ☐ 3-2-110, II-A, 7 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION 3-1-006, I-A, 6 WITHIN THE FACILITY. The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health The agency has well-trained staff as it director, shall develop and implement written policies relates to the application of restraints for and procedures for the use of restraint devices when movement or transportation. Youth must the purpose is for movement or transportation within exhibit a safety and security risk and if not, the facility that shall include the following: youth are escorted without restraints. The agency creates a Court Order if the youth ☒ ☐ ☐ requires restraints for Court purposes. There have been 132 youths placed in restraints for movement to their room or a holding room based on 84 incidents. We reviewed applications for this and found they were well thought out, providing sufficient cause for the request to use. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required ☒ ☐ ☐ 3-1-006, I-B Handcuffs training. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ 3-1-006, I-B, 1-K 7376 Orange Probation Juvenile Hall JH PRO 23-24 50 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) an individual assessment of the need to apply restraints for movement or transportation that 3-1-006, I-A, 6 includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☐ ☐ 3-1-006, I-C devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ 3-1-006, I-E and F Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in 3-2-111, C cooperation with the responsible physician, shall develop and implement written policies and 3-2-111, D procedures governing the use of safety rooms, as 3-2-111, E described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, The agency formally deactivated both who exhibit behavior which results in the destruction facility Safety Cells in 2019. The above of property, or reveals the intent to cause self-inflicted policies reflect the requirements necessary physical harm. A safety room shall not be used for if the rooms are ever used. punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. 7376 Orange Probation Juvenile Hall JH PRO 23-24 51 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The placement of a youth in the safety room shall ☐ ☐ ☒ be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation ☐ ☐ ☒ by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: ☐ ☐ ☒ (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of ☐ ☐ ☒ Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement 3-1-013 Facility Searches written policies and procedures governing the search ☒ ☐ ☐ of youth, the facility, and visitors. Policies and 3-1-054 Personal Searches and Control of procedures shall provide that: Contraband (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and 3-1-013, I-C staff. ☒ ☐ ☐ 3-1-054 (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being ☒ ☐ ☐ 3-1-013, I-D searched and shall not be conducted for harassment or as a form of discipline or punishment. 3-1-054 7376 Orange Probation Juvenile Hall JH PRO 23-24 52 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. 3-1-054, I-D 3-1-054, I-E 3-1-054, I-F ☒ ☐ ☐ JH has conducted 226 strip searches since July 2022. It is noted the agency purchased a body scanner in 2023 which is used when intake staff or SJCO staff articulate a justifiable reason to complete this type of search. This has reduced the number of strip searches overall. (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ 3-1-054, II-F, 1 (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor 3-1-054, III-D, 1 when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. 1-4-123 IV-D 3-1-054, V Gender Non-Conforming, ☒ ☐ ☐ Transgender, and Intersex Youth 3-1-011, II-E, 3 (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent 1-4-123, IV-D, 1 circumstances or when conducted by a medical professional. Such searches must be justified and ☒ ☐ ☐ 3-1-054, III-C, 2 (Pat Down Search) documented in writing. 3-1-054, III-D, 7 (Strip Search) 7376 Orange Probation Juvenile Hall JH PRO 23-24 53 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE 3-1-012 Resident Grievance Procedure The facility administrator shall develop and implement written policies and procedures whereby any youth may appeal and have resolved grievances relating to Juvenile Hall has had four grievances filed any condition of confinement, including but not limited since July 2022. Each was reviewed and to health care services, classification decisions, ☒ ☐ ☐ resolved within two days of being received. program participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to 3-1-012, I-A Free access to Form have free access to the form; ☒ ☐ ☐ 3-1-012, I-F Instructions (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ 3-1-012, I-F supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; 3-1-012, I-G ☒ ☐ ☐ 3-1-012, II-A (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☐ ☐ 3-1-012, I-G grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ 3-1-012, II-A, 2 directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ 3-1-012, I-N (e) provision for a written response to the grievance which includes the reasons for the decisions; 3-1-012, II-A, page 4 Level 1 Grievance ☒ ☐ ☐ 3-1-012, II-B, page 5 Level 2 Grievance 3-1-012, II-C, page 6 Level 3 Grievance 7376 Orange Probation Juvenile Hall JH PRO 23-24 54 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ 3-1-012, II-B involved in the circumstances which led to the grievance; 3-1-012, II-C (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ 3-1-012, I-H longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual This is not in the agency Grievance policy harassment. but is in the PREA Policy. We provided ☒ ☐ ☐ technical assistance to ensure it is in the 3- 1-012 Policy for clarity. Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be 1-3-404 addressed and documented in accordance with ☒ ☐ ☐ written policies and procedures within a specified C-14 Citizen Complaints timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical 1-3-307 harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall 3-1-303 be maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the ☒ ☐ ☐ end of the shift, unless additional time is necessary and We reviewed numerous Incident reports for authorized by the facility manager or designee. each facility, noting they were thorough, reviewed by a supervisor, and timely from incident to documentation. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, 3-1-047, I DNA Collection Custodial Youth IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized 3-2-010 law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable ☒ ☐ ☐ force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that 3-1-047, I-A an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. 7376 Orange Probation Juvenile Hall JH PRO 23-24 55 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to 3-1-047, II-B and D secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The 3-1-047, II-C authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. 3-1-047, II-G Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for ☒ ☐ ☐ 3-1-048 Room Extraction Policy the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7376 Orange Probation Juvenile Hall JH PRO 23-24 56 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot 1370 EDUCATION PROGRAM (a) School Programs 3-1-B, I-A through F The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or The Orange County Office of Education designee pursuant to applicable State laws. The school operates the Otto Fischer School at and facility administrators shall develop and implement Juvenile Hall and the Youth Leadership written policy and procedures to ensure Academy. The Rio Contiguo School is communication and coordination between educators operated at the Youth Guidance Center. and probation staff. Culturally responsive and trauma- informed approaches should be applied when providing instruction. Education staff should At the time of inspection; the agency had collaborate with the facility administrator to use no operational policies for Education, technology to facilitate learning and ensure safe required in Title 15, as the existing draft technology practices. The facility administrator shall policy last cycle was never posted to request an annual review of each required element of ProbNet. As such, the agency was found noncompliant with this regulation. A new the program by the Superintendent of Schools, and a Policy was developed, highlighted in red report or review checklist on compliance, deficiencies, throughout this regulation, to address all and corrective action needed to achieve compliance elements. We now find the agency with this section. Such a review, when conducted, compliant with regulation. cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of The Education evaluation completed on Schools shall conduct this review in conjunction with a June 9, 2023, has no comments or qualified outside agency or individual. Upon receipt of references to reviewed policy or Education the review, the facility administrator or designee shall Code Requirements related to regulation. review each item with the Superintendent of Schools As such, we reached out to Joanne Finney and shall take whatever corrective action is necessary on August 1, 2023, the Principal with the ☒ ☐ ☐ to address each deficiency and to fully protect the San Diego Office of Education who educational interests of all youth in the facility. completed the annual evaluation. Ms. Finney verified she conducted on-site interviews with teachers, counselors, and transitional staff at each location to verify compliance with the California Education Code. She also interviewed youth, parents of youth, and probation staff while on-site over the two-day evaluation period. Ms. Finney indicated her finding of compliance was based on those factors without knowing the facility had no policies on Education or that the MOU was from 2001. Graduated youth are enrolled in Rio Santiago Community College with the assistance of OCOE staff who monitor and supervise this learning. The Access (Alternative, Community, and Correctional Education Schools and Services) Program operates the JH and Camp Schools for the OCPD. Vocational opportunities are available including Culinary Programs, Paxton Patterson Construction Programming, ServSafe Food Handlers Certification, Express Employment Professional Career Preparedness, Southwest Airlines Professional Communications Certification, and Texas 7376 Orange Probation Juvenile Hall JH PRO 23-24 57 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Tech University Center for Financial Responsibility. We interviewed on-site Principal Jim Perez and asked about the SB 167 legislation and how the OCOE interprets and implements this reduction of credits to graduate youth. Specifically, if a youth is eligible but is staying in the facility long-term, do they provide the student and the parent with the complete ‘picture’ to assist in the decision- making process? We were told youth who have the potential to graduate with traditional credits do so. Of our interviews with youth at each facility, 3 of the graduates received the full 220 credits. (b) Required Elements The facility school program shall comply with the State 3-1-B, I-G, 1 through 4 Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the Verified by the Education Evaluation educational program offerings. As stated in the 2009 completed on June 9, 2023. California Standards for the Teaching Profession, ☒ ☐ ☐ teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff 3-1-B, I-G, 1 through 4 shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (1) The course of study shall comply with the State Education Code and include, but not be limited to, 3-1-B, I-G, 4-a courses required for high school graduation. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. 7376 Orange Probation Juvenile Hall JH PRO 23-24 58 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Information and preparation for the High School Equivalency Test as approved by the California 3-1-B, I-G, 4-b Department of Education shall be made available to eligible youth. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (3) Youth shall be informed of post-secondary education and vocational opportunities. 3-1-B, I-G, 4-c ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (4) Administration of the High School Equivalency Tests as approved by the California Department of 3-1-B, I-G, 4-d Education, shall be made available when possible. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress 3-1-B, I-G, 4-e towards grade level standards. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (6) The minimum school day shall be consistent with State Education Code Requirements for 3-1-B, I-G, 4-f juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the ☒ ☐ ☐ time afforded for the minimum instructional day. Verified by the Education Evaluation Absences, time out of class or educational completed on June 9, 2023. instruction, both excused and unexcused, shall be documented. 7376 Orange Probation Juvenile Hall JH PRO 23-24 59 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Education shall be provided to all youth regardless of classification, housing, security 3-1-B, I-G, 4-g status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety ☒ ☐ ☐ of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be 3-1-B, I-H, 1 implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect ☒ ☐ ☐ 3-1-B, I-H, 2 the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school 3-1-B, I-H, 3 shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Verified by the Education Evaluation Education Code including the rights of students with completed on June 9, 2023. special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures ☒ ☐ ☐ 3-1-B, I-H, 4 that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or 3-1-B, I-I, 1 suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation Verified by the Education Evaluation determination reviews, and implementation of completed on June 9, 2023. Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their language needs pursuant to all applicable ☒ ☐ ☐ 3-1-B, I-I, 2 state and federal laws and regulations governing programs for EL students. 7376 Orange Probation Juvenile Hall JH PRO 23-24 60 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's 3-1-B, I-J, 1 educational history, including but not limited to: ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (A) School progress/school history; 3-1-B, I-J, 1-a ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (B) Home Language Survey and the results of the State Test used for English language proficiency; 3-1-B, I-J, 1-b ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (C) Needs and services of special populations as defined by the State Education Code, including but not limited to, students with special 3-1-B, I-J, 1-c needs. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (D) Discipline problems. 3-1-B, I-J, 1-d ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to determine the youth's general academic functioning 3-1-B, I-J, 2 levels to enable placement in core curriculum courses. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. 7376 Orange Probation Juvenile Hall JH PRO 23-24 61 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) After admission to the facility, a preliminary education plan shall be developed for each youth within five school days. 3-1-B, I-J 3 ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's records from his/her prior school(s), 3-1-B, I-J, 4 including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language ☒ ☐ ☐ assessment scores, immunization records, exit Verified by the Education Evaluation grades, and partial credits. Upon receipt of the completed on June 9, 2023. transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational 3-1-B, I-K, 1 placement in accordance with the State Education Code. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course work completed while in juvenile court school in 3-1-B, I-K, 2 accordance with the State Education Code. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop 3-1-B, I-L, 1 policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7376 Orange Probation Juvenile Hall JH PRO 23-24 62 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- 3-1-B, I-M, 1 secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to Verified by the Education Evaluation implement these programs. completed on June 9, 2023. ☒ ☐ ☐ The agency provides opportunities for Post- Secondary Education, confirmed while on- site. Online education via Rio Santiago Community School occurs with the assistance of school personnel. 1371 PROGRAMS, RECREATION, AND EXERCISE. 3-1-014, I The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of 3-1-014, I three hours a day during the week and five hours a ☒ ☐ ☐ day each Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written 3-1-014, I finding by the administrator/manager or designee that ☒ ☐ ☐ a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. The unit schedules are posted in the living ☒ ☐ ☐ units of all occupied units. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to A program outline was provided with a ensure content offered is current, consistent, and ☒ ☐ ☐ review of each program offered to youth relevant to the population. on-site. 7376 Orange Probation Juvenile Hall JH PRO 23-24 63 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming 3-2-007, I-A to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions 3-2-007, I-B that are culturally relevant and linguistically appropriate, or pro-social interventions and activities 3-2-007, I-C designed to reduce recidivism. These programs 3-2-007, I-D should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and The following programs are facilitated by can be administered by county partners such as mental Probation staff or volunteers: College health agencies, community based organizations, Occupation Program (COP) which provides faith-based organizations or Probation staff. modules for Financial Literacy, Book Club, Team Building, Leadership Development, Programs may include but are not limited to: Journal Writing, Physical Fitness, and Nutrition. Other programs include Joven Noble; Just Beginnings and Child Bonding; Life Skills; Mindful Meditation; Decision Points; EPICS; Healthy Relationships; Social Skills; Substance Abuse Prevention; and Transition Groups. The following programs are facilitated by CEGU Clinicians or Peer Specialists: Substance Abuse Treatment and Trauma; ☒ ☐ ☐ Substance Use and Mental Health Treatment; Anger management; CSEC Groups-At Risk Youth and “Ending the Game” curriculums; Mindfulness; Hip Hop and Poetry; Creative Writing; Expressive Arts; Sex Offender Treatment; Teen Parenting; Positive Parenting; Independent Living Skills; Goal Setting; Men’s Group; Teen Stress Management; Planting Mindfulness; Teatime in the Meantime; Sewing, and Self Care. The following programs are provided by the Orange County Office of Education: Palabra (Restorative Justice); Career Technical Education; and Financial Literacy. Community Partner agencies provide the following: Project Kinship – Emotional Support and Advocacy, WAGEES (Work and Gain Employment and Education Skills; Religious Services; Motivational Guest Speakers; Waymakers Youth Wraparound; Padres Unidos; Teen Project – Vera’s House; Planned Parenthood; 7376 Orange Probation Juvenile Hall JH PRO 23-24 64 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Open Gate International; AA/NA; and a Cell Dog Program. (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to 3-1-014, I unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be 3-2-007, I-A supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity ☒ ☐ ☐ 3-1-014, I each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and 3-1-014, I programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7376 Orange Probation Juvenile Hall JH PRO 23-24 65 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to 3-1-009, I-E religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A 3-1-009, I-L ☒ ☐ ☐ youth shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ 3-1-009, I-L (b) availability of clergy; and, ☒ ☐ ☐ 3-1-009, I-J (c) availability of religious diets. ☒ ☐ ☐ 3-1-403 1373 WORK PROGRAM The facility administrator shall develop policies and 3-2-015 Juvenile Hall Work Crews procedures regarding the fair and consistent assignment of youth to work programs. Work assigned ☒ ☐ ☐ to a youth shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING The facility administrator shall develop and implement 3-2-025 Visiting written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to 3-1-045 Video Conference/Visiting receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other ☒ ☐ ☐ family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. 7376 Orange Probation Juvenile Hall JH PRO 23-24 66 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and 3-2-025, I-A security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history ☒ ☐ ☐ represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but ☒ ☐ ☐ 3-2-025, I-A conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, 3-2-025, I-D, 2 shall be accommodated as necessary and within the discretion of the facility administrator or designee. 3-2-025, I-D, 3 Family therapy and professional visits shall be ☒ ☐ ☐ accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ 3-1-045 Video Conference/Visit visiting. 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ 3-1-024 Youth Mail written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ 3-1-022, I-A, 10 (b) youth may send two letters per week postage free; 3-1-022, I-A, 10 3-1-024, I-H ☒ ☐ ☐ The agency allows for seven letters each week. 7376 Orange Probation Juvenile Hall JH PRO 23-24 67 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder 3-1-024 of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to 3-1-054 search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there ☒ ☐ ☐ 3-1-040 Monitored Mail is reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS The administrator of each juvenile facility shall develop 3-1-001 Care/Use of County Equipment and implement written policies and procedures to ☒ ☐ ☐ provide youth with access to telephone 3-1-036 Youth Use of Telephone communications. 1377 ACCESS TO LEGAL SERVICES The facility administrator shall develop written 3-1-025 Attorney Contact with Incarcerated procedures to ensure the right of youth to have access ☒ ☐ ☐ Youth to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; 3-1-025, I-A ☒ ☐ ☐ 3-2-001, I-B (b) provision for confidential consultation with attorneys; and, 3-1-025 ☒ ☐ ☐ 3-1-054 (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ 3-1-025, I-F 7376 Orange Probation Juvenile Hall JH PRO 23-24 68 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1390 DISCIPLINE The facility administrator shall develop and implement 3-1-003 Deterrence of Unacceptable written policies and procedures for the discipline of Behavior youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. 3-1-022 Orientation Discipline shall be imposed at the least restrictive level 3-1-043 Behavior Management and which promotes the desired behavior and shall not ☒ ☐ ☐ Disciplinary Due Process include corporal punishment, group punishment, physical or psychological degradation. Deprivation of 3-1-043, A-6, b the following is not permitted: 3-1-043, A-8 3-1-052 Supervision Tactics to Prevent and Control Acting Out Behavior (Discipline) 3-1-043, I-A, 8-a (a) bed and bedding; ☒ ☐ ☐ 3-1-052, II-A, 1-a 3-2-006 3-1-043, I-A, 8-b (b) daily shower, access to drinking fountain, toilet ☒ ☐ ☐ and personal hygiene items, and clean clothing; 3-1-052, II-A, 1-b 3-1-043, I-A, 8-c (c) full nutrition; ☒ ☐ ☐ 3-1-052, II-A, 1-c 3-1-043, I-A, 8-d (d) contact with parent or attorney; ☒ ☐ ☐ 3-1-052, II-A, 1-d 3-1-043, I-A, 8-e (e) exercise; ☒ ☐ ☐ 3-1-052, II-A, 1-e 7376 Orange Probation Juvenile Hall JH PRO 23-24 69 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 3-1-043, I-A, 8-f (f) medical services and counseling; ☒ ☐ ☐ 3-1-052, II-A, 1-f 3-1-043, I-A, 8-g (g) religious services; ☒ ☐ ☐ 3-1-052, II-A, 1-g 3-1-043, I-A, 8-h (h) clean and sanitary living conditions; ☒ ☐ ☐ 3-1-052, II-A, 1-h 3-1-043, I-A, 8-i (i) the right to send and receive mail; ☒ ☐ ☐ 3-1-052, II-A, 1-i 3-1-043, I-A, 8-j (j) education; and, ☒ ☐ ☐ 3-1-052, II-A, 1-j (k) rehabilitative programming. ☒ ☐ ☐ 3-1-043, I-A, 8-k The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct 3-1-043 Behavior Management and of youth. Such rules and penalties shall include both Disciplinary Due Process major violations and minor violations, be stated simply ☒ ☐ ☐ and affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7376 Orange Probation Juvenile Hall JH PRO 23-24 70 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement 3-1-043 Behavior Management and written policies and procedures for the administration Disciplinary Due Process of discipline which shall include, but not be limited to: We reviewed 41 incidents of behaviors requiring Due Process. The staff responds timely and is inclusive of the youth at all stages of discipline. We offered technical assistance regarding their forms, allowing the process to be shortened if the youth accept the proposed sanction and does not choose to have a ☒ ☐ ☐ hearing. The Administrative Review process was rarely used as the youth in almost all cases chose the proposed sanction. Our review found the sanctions to be fair and the youth we interviewed indicated the sanctions applied were reflective of the behavior. Staff exercise their training in mediation with youth post-incident to allow them the opportunity to understand other options than the choice made that resulted in the incident. (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ 3-1-043, II-D, 4-c (b) prohibiting discipline to be delegated to any youth; 3-1-022, I-B, 3 ☒ ☐ ☐ 3-1-043, II-D, 4-c (c) definition of major and minor rule violations and their consequences, and due process requirements; 3-1-043, III-A Minor or Intermediate ☒ ☐ ☐ Behaviors 3-1-043, III-B Major Misbehaviors 7376 Orange Probation Juvenile Hall JH PRO 23-24 71 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ 3-1-043, II-C, 6-g (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct 3-1-043, Attachment 1 imposing a minor consequence. Discipline shall be accompanied by written documentation and a policy of review and appeal to a supervisor; and, ☒ ☐ ☐ This is a matrix of rule violations and proposed sanctions at each facility. (f) major rule violations and the discipline process ☒ ☐ ☐ shall be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☐ ☐ 3-1-043, III-B, 3-b, 2 (2) accommodations provided to youth with disabilities, limited literacy, and English language ☒ ☐ ☐ 3-1-043, III-B, 3-c, 4 learners; (3) hearing by a person who is not a party to the ☒ ☐ ☐ 3-1-043, III-B, 3-c incident; 3-1-043, III-B, 3-c, 1 (4) opportunity for the youth to be heard, present ☒ ☐ ☐ 3-1-043, III-B, 3-c, 2 evidence and testimony; 3-1-043, III-B, 3-c, 5 (5) provision for youth to be assisted by staff in ☒ ☐ ☐ 3-1-043, III-B, 3-c, (3) the hearing process; (6) provision for administrative review. ☒ ☐ ☐ 3-1-043, III-B, 4 7376 Orange Probation Juvenile Hall JH PRO 23-24 72 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) violations that result in a removal from camp or commitment program, but not a return to court, will 3-1-043, III-B, 2-c follow the due process provisions in subsection (e) above. ☒ ☐ ☐ 3-1-307 Procedure for Filing Application for Petition 1410 MANAGEMENT OF COMMUNICABLE DISEASES. 3-1-107 Management of Communicable The health administrator/responsible physician, in Diseases cooperation with the facility administrator and the HSA-CHS Policy Y-B-01.01 local health officer, shall develop written policies and ☒ ☐ ☐ Communicable Diseases procedures to address the identification, treatment, Intake Unit COVID Protocol control and follow-up management of communicable COVID Protocol for Intake and Release diseases. The policies and procedures shall address, Center (IRC) but not be limited to: Intake Unit COVID Protocol COVID Protocol for Intake and Release (a) Intake health screening procedures; ☒ ☐ ☐ Center (IRC) HSA-CHS Policy Y-B-01.01, Procedure I- Intake Screening Intake Unit COVID Protocol COVID Protocol for Intake and Release Center (IRC) (b) Identification of relevant symptoms; ☒ ☐ ☐ HSA-CHS Policy Y-B-01.01, Procedure II- Health Appraisal Signs and Symptoms; and VI-Screening based on risk and presenting signs and symptoms. Intake Unit COVID Protocol COVID Protocol for Intake and Release Center (IRC) (c) Referral for medical evaluation; ☒ ☐ ☐ OCJH has a 24/7 medical unit, so each youth is screened by them prior to entering the facility. Based on the screening, youth are processed and evaluated at admission. 7376 Orange Probation Juvenile Hall JH PRO 23-24 73 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Treatment responsibilities during detention; ☒ ☐ ☐ Intake Unit COVID Protocol HSA-CHS Policy Y-B-01.01, Procedure IV (e) Coordination with public and private community- ☒ ☐ ☐ COVID Protocol for Intake and Release based resources for follow-up treatment; Center (IRC) (f) Applicable reporting requirements; and, ☒ ☐ ☐ HSA-CHS Policy Y-B-01Procedure VIII 3-1-107 E (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ HSA-CHS Policy Y-B-01 Procedure X The policies and procedures shall be updated as necessary to reflect communicable disease priorities ☒ ☐ ☐ The current policies are because of identified by the local health officer and currently COVID-19. recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) 3-1-022, I-A, 14 Medical and Psychological The health administrator, in cooperation with the Assistance facility administrator, shall develop policy and ☒ ☐ ☐ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE The youth’s personal clothing, undergarments and 3-2-006, II-A, 1 footwear may be substituted for the institutional clothing and footwear specified in this regulation. The ☒ ☐ ☐ facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☐ ☐ 3-2-006, II-A, 1-a tears. (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☐ ☐ 3-2-006, II-B, 1 7376 Orange Probation Juvenile Hall JH PRO 23-24 74 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Socks and serviceable footwear; ☒ ☐ ☐ 3-2-006, II-B, 1-(e) and 4-(b) (2) Outer garments; ☒ ☐ ☐ 3-2-006, II-B, 4-(a) (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; ☒ ☐ ☐ 3-2-006, I-A, 1-b (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ 3-2-006, II-B, 1-a and b (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and ☒ ☐ ☐ 3-2-006, II-F Laundry Room Staff dried completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ 3-14-1, II-A, 1-a, i 1482 CLOTHING EXCHANGE The facility administrator shall develop and implement 3-2-006, Attachment: Laundry Exchange written policies and site-specific procedures for the Schedule cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING 3-2-006, I-B and C There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or ☒ ☐ ☐ spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7376 Orange Probation Juvenile Hall JH PRO 23-24 75 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS There shall be written policies and site-specific 3-2-027 Personal Hygiene Guidelines procedures developed and implemented by the facility administrator for the availability of personal hygiene 3-2-027, V Female Hygiene items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall ☒ ☐ ☐ be provided with the following personal care items; The agency sent out a memo dated 7-26- 23, articulating the combining of PMI‘s for JH Clothing, Linen, and Laundry procedures articulating the following required elements in this regulation. (a) Toothbrush; ☒ ☐ ☐ Memo I-a (b) Toothpaste; ☒ ☐ ☐ Memo I-b (c) Soap; ☒ ☐ ☐ Memo I-c (d) Comb; ☒ ☐ ☐ Memo I-d (e) Shaving implements; ☒ ☐ ☐ Memo I-e (f) Deodorant; ☒ ☐ ☐ Memo I-f (g) Lotion; ☒ ☐ ☐ Memo I-g (h) Shampoo; and, ☒ ☐ ☐ Memo I-h 7376 Orange Probation Juvenile Hall JH PRO 23-24 76 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (i) Post-shower conditioning hair products. ☒ ☐ ☐ Memo I-i Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap Memo I, Last Paragraph provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, ☒ ☐ ☐ when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE There shall be written policies and site specific 3-2-027 Personal Hygiene Guidelines procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Youth shall have access to a razor daily, unless their 3-2-027, III Shaving appearance must be maintained for reasons of identification in Court. All youth shall have equal opportunity to shave face and body hair. The facility ☒ ☐ ☐ administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Hair care services shall be available in all juvenile 3-2-027, IV Haircuts facilities. Youth shall receive hair care services monthly. Equipment shall be cleaned and disinfected ☒ ☐ ☐ after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 7376 Orange Probation Juvenile Hall JH PRO 23-24 77 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1500 STANDARD BEDDING AND LINEN ISSUE Clean laundered, suitable bedding and linens, in good 3-2-006, II-B, 3 repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: Youth are provided the following items at ☒ ☐ ☐ admission into their assigned living space. Sheets, towels, pillowcases and blankets are laundered and maintained on the Laundry exchange schedule. (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of ☒ ☐ ☐ 3-2-006, II-A, 2-a these regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ 3-2-006, II-A, 2-a (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ 3-2-006, II-B, 1-a, 3 (d) One towel; and, ☒ ☐ ☐ 3-2-006, II-B, 1-a, 3 (e) One blanket or more, up on request ☒ ☐ ☐ 3-2-006, II-B, 1-a, 3 1501 BEDDING LINEN EXCHANGE The facility administrator shall develop and implement 3-2-006, II-B, 1-a, 3 site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ 3-2-006, II-B, 1-a, 3-(c) 7376 Orange Probation Juvenile Hall JH PRO 23-24 78 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE 3-2-027 The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, The facility is self-inspected during monthly repair and safety throughout the facility. The plan shall fire and life safety inspections and provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ maintained by the General Services equipment, including restraint devices, and physical Agency for Orange County. plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7376 Orange Probation Juvenile Hall JH PRO 23-24 79 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ ☒ Dependent or neglected minors who are defined under Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT ☐ INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that ☐ ☐ person is an adult inmate.) 7376 Orange Probation Juvenile Hall JH PRO 23-24 80 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot If adult inmates are held, they are appropriately ☐ ☒ separated from minors. ☐ Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7376 Orange Probation Juvenile Hall JH PRO 23-24 81 of 82 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7376 FACILITY: Orange County Juvenile Hall TYPE: JH RC: 384 JH FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 27, 2023 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Intake Reception Center (IRC) 1 Holding Pre 98 1 (12) (12) 7.5 x 17.1 2 Holding Pre 98 1 (13) (13) 11.5 x 17.1 3 Holding Pre 98 1 (1) (1) 7 x 12.5 1 1 1 4 Holding Pre 98 1 (4) (4) 6.7 x 12.5 1 1 1 5 Holding Pre 98 1 (4) (4) 6.7 x 12.5 1 1 1 Note: Holding Room 2 is sometimes used for Video Visiting and Virtual Court. Holding Room 3 is a closed Safety Room. Holding Rooms 4 and 5 were adjusted to rated capacities based on the length of the bench. A Unit – Young 707 B Offender Unit 1-38 Single Pre 98 38 1 1 36 71 Sq. Ft. 1 1 1 Restroom Pre 98 1 1 1 4 Dayroom Pre 98 32’ x 36’ Outdoor Pre 98 29’ x 54’ Rec Note: There is a cap on this unit for 16 youth. Room 38 is a non-operational safety room and Room 26 is being used for storage. B Unit – This unit is not occupied and just completed a remodel. Shower Pre 98 3 1 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-18 Single Pre 98 17 1 1 17 71 Sq. Ft. Dayroom Pre 98 32’ x 36’ Outdoor Pre 98 29’ x 54’ Rec *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7376 Orange Probation JH LASE 23-24 - 1 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Notes: Rooms 4 and 5 are wet rooms. The Outdoor Recreation Space is shared with C Unit. C Unit - This unit was unoccupied during the inspection. Shower Pre 98 3 1 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-18 Single Pre 98 17 1 1 17 71 Sq. Ft. Dayroom Pre 98 32’ x 36’ Outdoor Pre 98 29’ x 54’ Rec Notes: Rooms 4 and 5 are wet rooms. The Outdoor Recreation Space is shared with B Unit. G Unit - General Population Unit Shower Pre 98 2 2 4 1 5 1-2 Single Pre 98 2 1 1 2 71 Sq. Ft. 3 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 4-18 Single Pre 98 15 1 1 15 71 Sq. Ft. Dayroom Pre 98 31’ x 45’ Outdoor Pre 98 34’ x 104’ Rec H Unit – General Population Unit Shower Pre 98 2 2 4 5 1-2 S Pre 98 1 1 1 2 71 Sq. Ft. 1 1 1 3 M Pre 98 1 3 3 3 155 Sq. Ft. 4-18 S Pre 98 15 1 1 15 71 Sq. Ft. Dayroom Pre 98 31’ x 45’ Outdoor Pre 98 34’ x 104’ Rec I Unit - This unit was not occupied during the Inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7376 Orange Probation JH LASE 23-24 - 2 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds 1-14, 16- Single Pre 98 17 1 1 17 71 Sq. Ft. 1 1 1 18 15 Safety Pre 98 1 (1) Dayroom Pre 98 1 1 2 Note: The safety cell has not been used since prior to 2019. All single rooms are wet rooms. There are 2 showers off the dayroom. J Unit – This unit has not been occupied in over 10 years. Restroom Pre 98 2 2 4 5 1-2 Single Pre 98 2 1 1 2 71 Sq. Ft. 1 1 1 3 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 4-18 Single Pre 98 15 1 1 15 71 Sq. Ft. Note: All single rooms are wet rooms, and the dorms are dry rooms. K Unit – This unit has not been occupied in over 10 years. Shower Pre 98 2 2 4 5 1-2 Single Pre 98 2 1 1 2 71 Sq. Ft. 3 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 4-18 Single Pre 98 15 1 1 15 71 Sq. Ft. M Unit – Female Unit. Shower Pre 98 4 0 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-3 Single Pre 98 2 1 1 2 75 Sq. Ft. 4-5 Single Pre 98 2 1 1 2 70 Sq. Ft. 1 1 1 6-18 Single Pre 98 13 1 1 13 75 Sq. Ft. Dayroom Pre 98 29’10” x 38’4” O Unit - This unit was unoccupied during the inspection. Shower Pre 98 4 4 1 5 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7376 Orange Probation JH LASE 23-24 - 3 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds 1, 18 Dorm Pre 98 2 3 3 6 155 Sq. Ft. 2-3 Single Pre 98 2 1 1 2 75 Sq. Ft. 4-5 Single Pre 98 2 1 1 2 70 Sq. Ft. 1 1 1 6-17 Single Pre 98 12 1 1 12 75 Sq. Ft. Dayroom Pre 98 29’10” x 38’4” Q Unit – Mental Health Unit. Shower 2001 2 2 10 8 10 Double 2001 30 2 2 60 110 Sq. Ft. 1 1 1 Day 2001 28’ x 78’ Room Outdoor 2001 50’ x 38’ Rec Note: The facilities noted are split between two Restroom Areas. R Unit - This unit was unoccupied during the inspection. Shower Pre 98 3 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-9 Single Pre 98 8 1 1 8 75 Sq. Ft. 10-11 Single Pre 98 2 1 1 2 70 Sq. Ft. 12-18 Single Pre 98 7 1 1 7 75 Sq. Ft. Note: This unit is used for staff training and has not been used for sleeping purposes in over 10 years. S Unit – This unit was unoccupied during the inspection. Shower Pre 98 3 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-9 Single Pre 98 8 1 1 8 75 Sq. Ft. 10-11 Single Pre 98 2 1 1 2 70 Sq. Ft. 12-18 Single Pre 98 7 1 1 7 75 Sq. Ft. Note: This unit is used for staff training and has not been used for sleeping purposes in over 10 years. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7376 Orange Probation JH LASE 23-24 - 4 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds T Unit – This unit houses older 707 (b) offenders. Shower 2001 2 1 10 Double 2001 30 2 2 60 105 Sq. Ft. 1 1 1 OBS 2001 1 1 1 (1) 1 1 1 28’ x 78’; Day 2001 Room Two 12’ x 54’ Outdoor 2001 66’ x 33’ Rec Note: This unit has two areas on each corridor large enough for small group activities. Y Unit – Intake Unit. Shower Pre 98 1 5 Single Pre 98 30 1 1 30 1 1 1 OBS Pre 98 1 (1) 1 1 1 Day 2001 28’ x 80’ Room Outdoor 2001 34’ x 54’ Rec Notes: Outdoor Recreation Space is shared with Z Unit. Z Unit – Intake Unit. Shower Pre 98 1 5 Single Pre 98 30 1 1 30 1 1 1 OBS Pre 98 1 (1) 1 1 1 Day 2001 28’ x 80’ Room Outdoor 2001 34’ x 54’ Rec Notes: Outdoor Recreation Space is shared with Y Unit. Court Holding – This is only for Juveniles and does not include the OCSD Holding area. Holding 16 x 28.5 Holding *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7376 Orange Probation JH LASE 23-24 - 5 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Note: There are 4 restrooms in this area, 2 used by youth and 2 as storage. Only 1 youth is in the defined holding room at a time. The second space is a large ‘living’ type space to be used to hold youth pending Court Pre-Pandemic. This space is occupied be one youth at a time as youth pending hearing or confidential attorney visits (3 no contact interview rooms) are escorted individually at the time of hearing/interview. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7376 Orange Probation JH LASE 23-24 - 6 - J460 LAS JUV-05.dot (rev.12/2022) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7376 FACILITY NAME: Orange County Juvenile Hall FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That XX XX Apply): (Pre-98) FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 27, 2023 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of X youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used X for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area X per youth; 2. Provide no less than 45 square feet of floor space X and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the X youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 7376 Orange Probation JH PHY 23-24 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy X sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. Unit A is inspected under CYA Standards. A living unit shall be a self-contained unit containing Units T (1999) and Q (2001) were granted locked sleeping rooms, single and double occupancy X alternate means of compliance to operate as sleeping rooms, or dormitories, dayroom space, toilet, 60-bed units. wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or X other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an X individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or X slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7376 Orange Probation JH PHY 23-24 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per X youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; The facility has 3-bed dorms in each living X unit; however, they are allowing no more than one or two youths to be assigned. 3. Dormitories in juvenile halls shall be designed for X no more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section X 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for X facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like X surface. 1.2 The required recreation area shall contain no X single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow X compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide X security. 4. Access must be provided to a toilet, wash basin X and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall X be for education. 7376 Orange Probation JH PHY 23-24 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk X and work area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to X emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small X group educational purposes. 1230.1.13 Safety room. The agency submitted a Memorandum A safety room shall: indicating the safety rooms were no longer 1. Contain a minimum of 48 square feet of floor area X being used. Units T, Y, and Z have an and a minimum clear ceiling height of 8 feet; observation room to provide closer supervision of youth. 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 X inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified X in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls X for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the X room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; X and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches X and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical X examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with X no single dimension less than 7 feet; 5. Hot and cold running water; X 7376 Orange Probation JH PHY 23-24 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a X minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the X same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- X person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, X bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with X a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms X and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 7376 Orange Probation JH PHY 23-24 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting X in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably X furnished interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified X in Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain X as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security shall be provided as specified in Section X 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 7376 Orange Probation JH PHY 23-24 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation X areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. X Showers shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely X anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. 7376 Orange Probation JH PHY 23-24 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Night lighting is required in these areas to provide for good visibility for supervision and be conducive to X sleep. 1230.2.7 Padding. The agency has two safety rooms that were Padding in safety rooms, padding shall cover the X deemed closed and used for storage formally entire floor, door, walls and everything on walls to a in 2019. clear height of eight feet. Benches or platforms are not to be placed on the floor X of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal X objects; 5. Firmly bonded to all padded surfaces to prevent X tearing or ripping; and, 6. Without any exposed seams susceptible to tearing X or ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is X seating for one person. 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile X facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F X 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of X security must be provided near each wash basin specified in these regulations. 7376 Orange Probation JH PHY 23-24 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL-PURPOSE JUVENILE HALLS, AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7385 FACILITY NAME: Orange County Youth Guidance Center FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Martin Corrales, Division Director; Erick Bieger, Assistant Division Director; Frank Frias, Supervising Juvenile Corrections Officer (SJCO); Margie Heil, SJCO; John Hernandez, SJCO; Arlene Lopez, Deputy Juvenile Corrections Officer II (DCJO); Bernie Duenas, DJCO II; Grace Lizardo, Administrative Manager-Orange County Health Care Agency (HCA); Joy Roe, RN-OCHCA; Paola Bautista, Orange County Health Care Agency – Clinical Education Guidance Unit (CEGU); Jim Perez, Orange County Office of Education Principal; Youth: Claudette, age 16; Aldolto, age 17; Tristen, age 17 FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 24-28, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS December 16, 2021 August 17, 2022 On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code ☒ ☐ ☐ August 4, 2021 Section 13146.1(a) and (b); August 11, 2022 (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health May 18, 2021 May 3, 2022 Medical and Mental Health May 21, 2021* May 20, 2022* Nutritional Health ☒ ☐ ☐ May 20, 2021 May 23, 2022 The 2021 and 2022 Medical/Mental Health continue to have violations regarding items not in the policy manual for the agency. We note the PH inspections also continue to be policy review only, except for the 2022 EH Inspection. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 1 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) county superintendent of schools on the adequacy of educational services and facilities as required in February 10, 2021 Section 1370; June 9, 2023 The 2023 Education Evaluation was completed by the San Diego Office of Education. There were no comments on the evaluation for each of the 3 facilities and the addendum attached had the same language for each facility with the name changed only. We reached out to Joanne Finney on ☒ ☐ ☐ August 1, 2023, the Principal with the San Diego Office of Education who completed the annual evaluation. Ms. Finney verified she conducted on-site interviews with teachers, counselors, and transitional staff at each location to verify compliance with the California Education Code. She also interviewed youth, parents of youth, and probation staff while on-site over the two- day evaluation period. Ms. Finney indicated her finding of compliance was based on those factors without knowing the facility had no policies on Education or that the MOU was from 2001. (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, ☒ ☐ ☐ December 17, 2021 December 20, 2022 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or 2021 Report Received June 2022 Probation Commission as required by Section 240 of No report in 2022 ☒ ☐ ☐ the Welfare and Institutions Code. The 2023 JJDPC Inspection was conducted on June 16, 2023. The report has not been received. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are BSCC Note: Compliance with this section is addressed in a memorandum completed by determined by receipt of the Chief Probation Officer’s Chief Probation Officer Daniel Hernandez certification letter confirming that all elements of dated May 22, 2023. regulation are met. ☒ ☐ ☐ (a) Appointment In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 2 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Employee Qualifications Each facility shall: CPO Memo #1 (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test CPO Memo #2 and evaluation for immunity to contagious illnesses ☒ ☐ ☐ of childhood (i.e., diphtheria, rubeola, rubella, and mumps); CPO Memo #4 (3) adhere to the minimum standards for the selection and training requirements adopted by the STC records reveal compliance with this ☒ ☐ ☐ Board pursuant to Section 6035 of the Penal Code; regulation. OCPD provides its own Core and Training, and no staff are assigned to work in the facility for youth supervision duties until after they have completed Core. (4) conduct a criminal records review, on each new employee, and psychological examination in CPO Memo #3 ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the 1-4-123, IV-E facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: 3-1-E (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its programming, to provide for safety and security of ☒ ☐ ☐ DJCO’s are tasked with the supervision of youth and staff, and meet established standards and all youth in the facility and core trained prior regulations; to performing duties and responsibilities of the job. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent ☒ ☐ ☐ CPO Memo #3 exigent circumstances; 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 3 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; 3-3-F 3-3-209 There is always a supervising SJCO or Duty Officer on duty in each unit and/or available at each facility. ☒ ☐ ☐ We reviewed agency schedules which support two core trained DJCO staff on duty for each unit on the morning shift, three for the afternoon shift, one for graveyards, and on weekdays, there are two COP Program staff that work 7am to 3 pm. The agency has sufficient staffing for all operations. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has 3-1-E completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☐ ☐ All DJCO and SJCO staff are Core trained. (e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ 3-3-020 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 4 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) have sufficient food service personnel relative to the number and security of living units, including staff 3-1-008 qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen 3-3-201 Food Service Staff Responsibilities supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve The OCPA has a Food Services Manager food that meets nutritional standards prepared by an who manages the Chief Cook. The Head outside source; Cook, Senior Facility Cooks, and Food Service Workers are tasked with everyday food preparation. We reviewed menus and noted youth receive three hot meals on average six days a week. ☒ ☐ ☐ The Nutrition Evaluation for 2022 revealed deficiencies in menu delivery versus posted menus and evaluations of posted menus. They have been corrected. The youth acknowledged they were happy with the food services and options offered for snacks and meals. (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, The facility has sufficient non-sworn staff transportation, control room, facility security and other responsible for the elements of this support staff for the efficient management of the facility, regulation. Contracted Medical and Clinical and to ensure that youth supervision staff shall not be ☒ ☐ ☐ Evaluation and Guidance Unit (CEGU) diverted from supervising youth; and, personnel, as well as support staff at each facility, are not part of youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Facility schedules verified compliance with temporary variations in staff assignments to meet ☒ ☐ ☐ this regulation. special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one ☐ ☐ ☒ The Youth Guidance Center is a Camp. wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 5 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- ☐ ☐ ☒ The Youth Guidance Center is a Camp. awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 6 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Camps (A) during the hours that youth are awake, one 3-1-G Annual Staffing Plan Review wide-awake youth supervision staff member on duty for each 15 youth in the camp population; The Orange County Probation facilities maintain staffing ratios consistent with PREA, with a waking hour ratio of 1:8. ☒ ☐ ☐ We reviewed facility schedules and found the agency fully compliant with policy, exceeding regulation, and their own staffing requirements during waking hours. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- 3-1-G Annual Staffing Plan Review awake youth supervision staff member on duty for each 30 youth present in the facility; ☒ ☐ ☐ The Orange County Probation facilities maintain staffing ratios consistent with PREA, with a sleeping hour ratio of 1:16. (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of 3-1-G Annual Staffing Plan Review the number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; ☒ ☐ ☐ The YGC staff’s individual units to a ratio of 1:8 during waking hours and 1:16 during sleeping hours with a minimum of two staff on shift in each unit. (D) at least one youth supervision staff member on duty who is the same gender as youth ☒ ☐ ☐ 3-1-G Annual Staffing Plan Review housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be 3-1-G Annual Staffing Plan Review given to the size, design, and location of the camp; types of youth committed to the camp; ☒ ☐ ☐ and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 7 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (F) personnel with primary responsibility for other duties such as administration, supervision Personnel defined by this regulation are not of personnel, academic or trade instruction, ☒ ☐ ☐ responsible for or trained to supervise clerical, farm, forestry, kitchen or maintenance youth. shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING 3-1-E (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to JCOCC 1.1 their duties, including: Institutional Administration Orientation (1) youth supervision duties; ☒ ☐ ☐ Juvenile Corrections Officer Core Curriculum (JCOCC) satisfies the requirements of this regulation and is approved by the Standards of Training in Corrections (STC) Division of BSCC. 3-1-E (2) scope of decisions they shall make; ☒ ☐ ☐ JCOCC 1.1 3-1-E (3) the identity of their supervisor; ☒ ☐ ☐ JCOCC 1.1 (4) the identity of persons who are responsible to them; 3-1-E ☒ ☐ ☐ JCOCC 1.1 (5) persons to contact for decisions that are beyond their responsibility; and 3-1-E ☒ ☐ ☐ JCOCC 1.1 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 8 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) ethical responsibilities. 3-1-E ☒ ☐ ☐ JCOCC 3.1 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff 3-1-E member shall receive a minimum of 40 hours of facility- specific orientation, including: Upon completion of Core Training, officers receive 40 hours of training specific to their ☒ ☐ ☐ assigned facility, including five separate critiques by their training officer. We reviewed the Juvenile Corrections Officer Core Curriculum (JCOCC) Schedule to verify the modular training to regulation. JCOCC 10.1 (1) individual and group supervision techniques; ☒ ☐ ☐ JCOCC 10.2 JCOCC 10.3 JCOCC 4.1 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☐ ☐ JCOCC 4.2 provisions of this chapter; JCOCC 4.3 JCOCC 13.1 (3) basic health, sanitation and safety measures; ☒ ☐ ☐ JCOCC 13.2 JCOCC 13.3 (4) suicide prevention and response to suicide ☒ ☐ ☐ JCOCC 5.5 attempts 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 9 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS JCOCC 8.2 JCOCC 8.3 (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; There is significant training in all aspects of this regulation with many hours in the area of defensive tactics and the classroom setting. JCOCC 12.3 (6) review of policies and procedures referencing ☐ ☐ ☐ trauma and trauma-informed approaches; JCOCC 12.4 (7) procedures to follow in the event of ☒ ☐ ☐ JCOCC 1.3 emergencies; JCOCC 13.1 (8) routine security measures, including facility ☒ ☐ ☐ JCOCC 13.2 perimeter and grounds; JCOCC 13.3 JCOCC 5.4 (9) crisis intervention and mental health referrals to ☒ ☐ ☐ mental health services; JCOCC 12.3 (10) documentation; and ☒ ☐ ☐ JCOCC 6.3 JCOCC 1.3 (11) fire/life safety training ☒ ☐ ☐ JCOCC 14.1 JCOCC 14.2 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 10 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully All staff, including extra help staff, complete complete the requirements of the Juvenile Corrections Core training before being assigned to Officer Core Course pursuant to Penal Code Section ☒ ☐ ☐ youth supervision duties. Orange County 6035. Probation Core trains its own staff. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete All staff, including extra help staff, complete training pursuant to Section 830 et seq. of the Penal Core training before being assigned to Code. ☒ ☐ ☐ youth supervision duties. Orange County Probation Core trains its own staff. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there OCPDM shall be at least one wide awake person on duty at all times who meets the training standards established by the Board for general fire and life safety which relate All staff, including extra help staff, complete specifically to the facility. ☒ ☐ ☐ Core training before being assigned to youth supervision duties. Orange County Probation Core trains its own staff. Fire and Life Safety, and all Emergency Procedures, are part of Core. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 11 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL All facility administrators shall develop, publish, and Orange County Probation Department implement a manual of written policies and procedures Policy Manual (OCPDM). that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, Procedure Manual Item (PMI): and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those • Facility PMI: 3-1 series records relating to the standards and requirements set • YGC PMI: 3-3 series. forth in these regulations shall be accessible to the Board on request. The manual shall include: The current policy manual used by all facilities (PMI – 3-1 Series) is be rewritten to ensure all elements required in Title 15 are current and responsive to regulation. The policies referenced in each category throughout the checklist have been updated in some cases but are as old as 2015, without referenced updates. ☒ ☐ ☐ JH Director Priscilla Suzuki has written a memo outlining draft policies that are in process, pending review and approval from the union and the Professional Standards Division (PSD). There were 67 polices awaiting approval, not including Education which has no policy in development. As of August 18, 2023, updated and refined policies have been posted to the ProbNet agency site and sent to all staff for review. We note in most cases facility staff is doing the required elements but without the required direction to do so by the policy. (a) table of organization, including channels of communications and a description of job 3-1-D Facility Management classifications; ☒ ☐ ☐ 3-1-207 SJCO Duties 3-3-209 DJCO Duties 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 12 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the 3-1-A Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school 3-1-D personnel and other agencies that are involved in juvenile facility programs; 3-1-F ☒ ☐ ☐ The Orange County Probation Department has current and active Memorandums of Understanding with the Orange County Office of Education, Orange County Health Care Agency (HCA), and Orange County Behavioral Health- Clinical Evaluation and Guidance Unit (CEGU) to work with the youth in all facilities. (c) responsibilities of all employees; 3-1-D Facility Management ☒ ☐ ☐ 3-1-207 SJCO Duties 3-3-209 DJCO Duties (d) initial orientation and training program for employees; ☒ ☐ ☐ 3-1-E (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, ☒ ☐ ☐ 3-1-E, 8 Volunteers contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: 1-5-305, I ☒ ☐ ☐ 3-1-F 1-5-305, I (1) efficient operation of the juvenile facility; ☒ ☐ ☐ 3-1-F 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 13 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1-5-305, I-E, A-1 (2) legal and proper care of youth; ☒ ☐ ☐ 3-1-F 1-5-305, I-F (3) maintenance of individual youth's records; ☒ ☐ ☐ 3-1-F 1-5-305, I-E (4) supply of information to the juvenile court and ☒ ☐ ☐ those authorized by the court or by the law; and, 3-1-F 1-5-305, I (5) release of information regarding youth. ☒ ☐ ☐ 3-1-F 1-5-305, I-A (g) ethical responsibilities; ☒ ☐ ☐ 3-1-F (h) trauma-informed approaches; ☒ ☐ ☐ 3-1-F, I-Q (i) culturally responsive approaches; ☒ ☐ ☐ 3-1-F, I-Q (j) gender responsive approaches; ☒ ☐ ☐ 3-1-F, I-Q 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 14 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access 1-4-123 PREA Policy to all available services, placement, care, treatment, and benefits, and provides that no person shall be 3-1-H, 1 subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ☒ ☐ ☐ ancestry, national origin, immigration status, color, The NDP is posted in each living unit. religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and 3-1-002 Control of Weapons, Ammunition, weapons and ammunition, where applicable; and Explosives in the facilities. ☒ ☐ ☐ 3-1-015 (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ This is completed by Facility Nursing staff. youth; and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. 1-4-123 PREA Policy The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ 3-1-H Zero Tolerance Provision retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN The facility administrator shall consult with the local fire Orange County Juvenile Hall Emergency department having jurisdiction over the facility, or with Procedures Manual (OCEPM – YGC) the State Fire Marshal, in developing a plan for fire ☒ ☐ ☐ safety which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the This is being updated to ensure procedures manual of policy and procedures; remain current. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 15 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; OCEPM – YGC We reviewed Monthly Fire and Life Safety Inspections for YGC from June 2022 to June 2023 and found compliance with regulations. The agency uses the same form for each facility, noting any issues ☒ ☐ ☐ demanding attention for maintenance and or replacement. Follow-up is recorded on the following month’s form. We provided technical assistance to ensure all buildings on site were included in the report. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); OCEPM – JH ☒ ☐ ☐ The last Fire Inspection is dated August 11, 2022. (d) an evacuation plan; OCEPM – YGC The youth evacuate depending on the ☒ ☐ ☐ emergency. The Southern Region Probation Agencies have an ongoing agreement with neighboring counties to house youth in case of a full evacuation. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 16 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) documented fire drills not less than quarterly; OCEPM – YGC We reviewed fire drills from July 2022 to June 2023 and found the agency completes more than required by regulation. Policy states they are to occur monthly, however, the months of November and December 2022 were not done to the facility being on “no in and out” ☒ ☐ ☐ due to Quarantine status. The dates of the drills are listed on the Monthly Fire and Life Safety Inspections. We provided technical assistance to complete a report on the drills, noting the time and staff/youth involved and reporting the success or any issues noted during the drill. UIRED BY REGUALTION. OCEPM – YGC ☒ ☐ ☐ Each Southern California County has an Emergency Housing agreement which is updated annually and signed by the County Chief Probation Officer. (g) development of a fire suppression pre-plan in cooperation with the local fire department. OCEPM – YGC ☒ ☐ ☐ The Fire Suppression Pre-Plan is part of the Emergency Procedures Manual. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 17 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1326 SECURITY REVIEW Each facility administrator shall develop policies and 3-1-G Annual Facility Security Review procedures to annually review, evaluate, and document security of the facility. The review and 3-3-020 Security at YGC evaluation shall include internal and external security, 3-3-025 Night Security including, but not limited to, key control, equipment, and staff training. 3-3-030 YGC Front Gate Security. ☒ ☐ ☐ The last Security Review was conducted on July 10, 2023, by Assistant Division Director Erick Bieger. Director Martin Corrales completed the Security review for 2022 on October 14, 2022. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific ☒ ☐ ☐ OCEPM policies and procedures for emergencies that shall include, but not be limited to: 3-2-032 3-1-102 (Escapes) (a) escape, disturbances, and the taking of ☒ ☐ ☐ 3-1-104 (Hostage and Major Disturbance) hostages; 3-1-015 Use of Force OCEPM XII 3-1-104 (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ 3-1-015 attack; 3-2-032 OCEPM V OCEPM VI (c) fire and natural disasters; ☒ ☐ ☐ OCEPM X 3-2-032 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 18 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS OCEPM VIII (d) periodic testing of emergency equipment; ☒ ☐ ☐ 3-2-032 OCEPM IV-A (e) emergency evacuation of the facility; and ☒ ☐ ☐ 3-2-032 3-1-102 3-1-104 3-1-015 3-2-032 (f) a program to provide all youth supervision staff The last Emergency Procedures Review ☒ ☐ ☐ with an annual review of emergency procedures. was conducted by Assistant Division Director Erick Bieger on July 18, 2023. We were supplied with a staff training review for 2022-2023 Emergency Procedures indicating all staff reviewed current policies. The PowerPoint for the training reflects 2023, however, the YGC OCEPM was last updated and/or reviewed in 2019. It is being updated to match the PP. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 19 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS The facility administrator shall develop and implement 3-1-049, II-A, 10 Auto-Log Entries policy and procedures that provide for direct visual observation of youth at a minimum of every 15 3-1-049, II-B, 10 Manual Log Entries minutes, at random or varied intervals during hours 3-3-209, II-A, 5 when youth are asleep or when youth are in their rooms, confined in holding cells or confined to their bed in a dormitory. Supervision is not replaced, but We reviewed numerous safety check may be supplemented by, an audio/visual electronic patterns and audits for the facility and surveillance system designed to detect overt, found compliance with regulations, with aggressive or assaultive behavior and to summon aid less than 1% of checks being recorded late. in emergencies. All safety checks shall be ☒ ☐ ☐ documented with the actual time the check is completed. The agency changed the prompts for staff to complete the check at random and varied intervals through a computer- generated hourglass on the control screen in intervals of 8-14 minutes. This occurred after numerous checks were either 14 or 15 minutes. We noted improvement with the checks due to the new system. 1329 SUICIDE PREVENTION PLAN The facility administrator, in collaboration with the 3-1-053 Suicide Prevention Program healthcare and behavioral/mental health administrators, shall plan and implement written 3-1-106 Death, Serious Injury and Serious policies and procedures which delineate a Suicide Suicide Attempts Prevention Plan. The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the The YGC reported no suicide attempts least invasive manner consistent with the level of from June 2022 to June 2023. If a youth suicide risk. The plan shall include the following displays any suicidal ideation, makes elements: statements, or exhibits suicidal behaviors, they are removed from YGC and ☒ ☐ ☐ transported to JH. Since June 2022, three youths have been transferred to JH after evaluation by YGC CEGU staff requesting a level change in classification based on statements or behaviors. We provided technical assistance to remove the 3-1-106 language regarding suicide and put it in their Suicide Prevention Plan for ease of staff training and not be redundant. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 20 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and 3-1-053, II-C, 17 Training and the Juvenile Corrections Officer Core ☒ ☐ ☐ Course. JCOCC Module 5.5 (b) Screening, Identification Assessment and Precautionary Protocols 3-1-053, I-D (1) All youth shall be screened for risk of suicide at intake and as needed during detention. 3-1-053, I-E ☒ ☐ ☐ 3-1-053, II 3-3-008 (2) All youth supervision staff who perform intake processes shall be trained in screening youth for ☒ ☐ ☐ 3-1-053, I-D Intake Questions risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of suicide ☒ ☐ ☐ 3-1-053, I-D shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☐ ☐ 3-1-053, III-A behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ 3-1-404 Referral of Youth to Mental Health (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☐ ☐ 3-1-053, II-A, 1-3 (e) Safety Interventions (1) Procedures to address intervention protocols ☒ ☐ ☐ 3-1-053, I for youth identified at risk for suicide which may 3-1-053, II include, but are not limited to: (A) Housing consideration ☒ ☐ ☐ 3-1-053, I-J (B) Treatment strategies including trauma- informed approaches ☒ ☐ ☐ 3-1-053, III-D, 5 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 21 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal ☒ ☐ ☐ 3-1-053, III Procedures behaviors. (f) Communication (1) The intake process shall include 3-2-011, II-C, 3-e communication with the arresting officer and family ☒ ☐ ☐ guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for suicide with youth ☒ ☐ ☐ 3-1-053, III Procedures supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts 3-1-106 Critical Incident Debriefing (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during 3-1-053, II-D, 10 and after the critical incident. (2) Process for a debriefing event with affected ☒ ☐ ☐ 3-1-053, II-D, 10 staff. (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ 3-1-053, II-D, 10 (h) Documentation (1) Documentation processes shall be developed 3-1-053, II-C to ensure compliance with this regulation ☒ ☐ ☐ This includes notification of CEGU staff and continuous documented updates to the youth’s status. Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, 3-1-053, III-A, 1-f Level 1 Participation services and activities which are available to other non-suicidal youth, unless deemed necessary for the ☒ ☐ ☐ 3-1-053, III-A, 2-h Level 2 Participation safety of the youth or security of the facility. Any deprivation of programs, services or activities for 3-1-053, III-A, 3-j Level 3 Participation youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of The agency reports there have been no notification on each legal action, pertaining to ☒ ☐ ☐ legal actions this cycle. conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 22 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED 3-1-106 Deaths, Serious Suicide Attempts, (1) Death of a Youth. and Other Serious Incidents (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental 3-1-106, III-B, 3 and 4 Parent and Attorney health director, shall develop written policies and ☒ ☐ ☐ 3-1-106, III-C, 3 Juvenile Court procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written 3-1-106, IV-C policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the ☒ ☐ ☐ facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the 3-1-106, II-F Attorney General under Government Code ☒ ☐ ☐ Section 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 3-1-106 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with 3-1-106, III-B and C the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☐ ☐ 3-2-G and profile survey reports to the Board within 10 working days after the end of each reporting period, 3-2-301, III-B, 3 in a format to be provided by the Board. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 23 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1343 JUVENILE FACILITY CAPACITY (EXCERPT) 3-3-B, I-B When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more ☒ ☐ ☐ than fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES The facility administrator shall develop and implement 1-4-123, I-H written policies and procedures for admittance of youth that emphasize respectful and humane 3-1-022 (Orientation) engagement with youth, and reflect that the admission 3-1-405 Mental Health Screening process may be traumatic to youth who may have already experienced trauma. Policies shall be trauma- 3-3-008 informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these We reviewed numerous admittance regulations: documents relating to a youth transferring ☒ ☐ ☐ from JH to YGC. The ICMS system provides real-time transfers and documents youth assessments and clearances for transfer to the committed facility. The youth’s health summaries, Evaluation Information (Case Plan), Adjustment Questionnaire, and Intake Checklist are completed with every new admission. (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☐ ☐ 3-3-B of admittance in accordance with the provisions of Welfare and Institution Code Section 627; 3-3-008, I-C, 9-a (2) Offer of a shower; ☒ ☐ ☐ 3-3-008, I-C, 3 3-3-004, I-A (3) Documented secure storage of personal ☒ ☐ ☐ belongings; 3-3-008 (4) Offer of food upon arrival; ☒ ☐ ☐ 3-3-008, I-C, 3 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 24 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ 3-2-011, B, Medical Screening disabilities; (6) Screening for physical and developmental 3-3-008, I-C, 10-c disabilities in accordance with Sections 1329, ☒ ☐ ☐ 1413, and 1430 of these regulations; 3-3-008, I-C, 10-d (7) Contact with Regional Center for the Developmentally Disabled for youth that are 3-3-008 suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ 3-1-055 (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive ☒ ☐ ☐ 3-2-011 environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures 3-1-107 that advise the youth of the estimated length of stay, inform them of program guidelines and provide written 3-1-043 screening criteria for inclusion and exclusion from the program. 3-1-046 ☒ ☐ ☐ 3-1-050 3-2-005 3-3-008, I-C, 10-b (d) juvenile halls shall develop policies and procedures that advise any committed youth of the ☒ ☐ ☐ 3-1-022, I-B, 11 estimated length of his/her stay. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 25 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE 1-4-123, IV-B The facility administrator shall develop and implement written policies and procedures to reduce the risk of 3-1-055, II-A, 4 SOGIE sexual abuse by or upon youth. The policy shall 3-2-011, II-C, 8-c PREA Assessment require facility staff to assess each youth within 72 Screening Tool hours of admission based on the following ☒ ☐ ☐ information: The agency completes a Trauma Assessment when booked into JH, providing information and the need for referral to CEGU. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ 1-4-123, IV-B, 2 3-2-011, II-B, 2 (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ 1-4-123, IV-B, 2-b queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; 3-1-055, II-A, 5 1-4-123, IV-B, 2-c (c) Current charges and offense history; ☒ ☐ ☐ 3-1-055, B Housing and Classification 3-2-005, I-A, 6 1-4-123, IV-B, 2 (d) Age; ☒ ☐ ☐ 3-2-005, I-A, 2 1-4-123, IV-B, 2 (e) Level of emotional and cognitive development; ☒ ☐ ☐ 3-2-005, I-A, 5 and 9 1-4-123, IV-B, 2 (f) Physical size and stature; ☒ ☐ ☐ 3-2-005, I-A, 2 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 26 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1-4-123, IV-B, 2 (g) Mental illness or mental disabilities; ☒ ☐ ☐ 3-2-005, I-A, 5 and 9 1-4-123, IV-B, 2 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ 3-2-005, I-A, 9 1-4-123, IV-B, 2 (i) Physical disabilities; ☒ ☐ ☐ 3-2-005, I-A, 9 1-4-123, IV-B, 2 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ 3-2-005, I-A, 4 (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ ☐ ☐ 1-4-123, IV-B, 2 supervision, additional safety precautions, or separation from certain other youth. 3-2-005, I-A Staff shall ascertain this information through conversations with the youth during the admittance 1-4-123, IV-B process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ 3-1-055, II-A, 2 court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the 1-4-123, IV-B facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive 3-1-055, II-A, 3 information is not exploited to the youth’s detriment by staff or other youth. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 27 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1351 RELEASE PROCEDURES The facility administrator shall develop and implement 3-3-014 Release Procedures written policies and procedures for release of youth from custody which provide for: YGC has a Release Checklist which documents the necessary requirements by staff to facilitate a release. ☒ ☐ ☐ We provided technical assistance to the agency to facilitate a parent acknowledgment of all elements required in regulation to ensure the parent understands the information documented in the release summaries. (a) verification of identity/release papers; ☒ ☐ ☐ 3-3-014, I-A, 1 3-1-011 (b) return of personal clothing and valuables; ☒ ☐ ☐ 3-3-014, I-B, 3 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 3-3-014, I-A, 1 (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ 3-3-014, I-B, 7 regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 3-3-014, I-A, 12 (f) notification of facility mental health personnel. ☒ ☐ ☐ 3-3-014, I-A, 12 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 28 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall develop and implement policies and procedures for post-disposition youth to I-4-123, IV-B coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and 3-2-055, II-A, 3 behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of ☒ ☐ ☐ 3-3-007 YGC Furlough Procedure youth from custody. 1352 CLASSIFICATION The facility administrator shall develop and implement 3-1-046 Classification of Youth to YGC written policies and procedures on classification of youth for the purpose of determining housing 3-3-B placement in the facility. Such procedures shall: The Unit face sheet which travels with the youth from JH to YGC provides information ☒ ☐ ☐ to determine the most appropriate unit placement based on behavior while detained. The form also provides information as to the youth’s gender expression. The YGC has 4 operational units presently, one for female youth, one for general population youth, and two for high-risk and older youth. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the 3-1-046, I-A, 1 and 8 appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; ☒ ☐ ☐ 3-1-046, I-C, 9 (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall 1-4-123, IV-C include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ 3-1-046, I-A legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of 1-4-123, IV-C supervision and the youth's behavior while in custody; ☒ ☐ ☐ and, 3-3-B 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 29 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provide that facility staff shall not separate youth from the general population or assign youth to a single 3-1-H, I occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, ☒ ☐ ☐ mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☐ ☐ 1-4-123 identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies 1-4-123 and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The 3-1-055 LGBTQI Youth -Intake, Housing, policies shall provide that: and PREA Considerations The Unit face sheet which travels with the youth from JH to YGC provides information to determine the most appropriate unit placement based on behavior while detained. The form also provides information as to the youth’s gender ☒ ☐ ☐ expression. YGC staff are provided with the SOGIE Questionnaire completed by JH staff. We provided technical assistance so that YGC staff verify the information remains accurate. Also, we suggest the forms are reviewed to ensure they are signed, dated, and filled out completely by the staff completing the form. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s 3-1-055, II-F, 1 preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use ☒ ☐ ☐ of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 30 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their ☒ ☐ ☐ 3-1-055, II-G gender identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes 3-1-055, II-B, 1-b their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any ☒ ☐ ☐ decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to ☒ ☐ ☐ 3-1-055, II-C, 2 medical and behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, 3-1-055, II-E, 1 and 2 facility staff shall make every effort to ensure the ☒ ☐ ☐ safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s 3-1-054 anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender 3-1-055, II-H, 3 of the staff member who conducts any search of the youth. 1353 ORIENTATION The facility administrator shall develop and implement 3-1-022 Youth Rights written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with The agency has one set of Orientation video orientation if feasible. Provision shall be made policies for all facilities that describe each to provide accessible orientation information to all element of regulation. YLA and YGC have detained youth including those with disabilities, limited their own Handbooks providing the specific literacy, or English language learners. Orientation elements required. We noted access to shall include information that addresses: T15 was not in the YGC handbook, and the ☒ ☐ ☐ agency remedied it immediately with an ‘add-in’ and a verbal notice to all youth. We did note T15 is in each living unit if a youth requests to read it. Youth are provided the Handbook at admission to the facility and sign off indicating they understand the contents. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 31 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) facility rules including contraband and searches and disciplinary procedures; 3-1-022, I-A, 16 Facility Rules, Sanctions and Due Process ☒ ☐ ☐ 3-1-043 Due Process (b) facility’s system of positive behavior interventions and supports, including behavior expectations, 3-1-022, I-A, 16 Facility Rules, Sanctions incentives that youth will receive for complying with and Due Process facility rules, and consequences that may result when ☒ ☐ ☐ youth violate the rules of the facility; 3-1-043, II-C Behavior Management (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ 1-4-123 PREA Policy harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; 3-1-022, I-A (d) identification of key staff and their roles; ☒ ☐ ☐ 3-1-022, I-A, 16 (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to 3-1-022, I-A, 16 Grievance Procedure be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve 3-1-025 the issue; (f) access to legal services and information on the 3-1-022, I-A, 8 Attorney Visits; 3-1-025; I-A, ☒ ☐ ☐ court process; 9 Telephone Contact with Attorney (g) access to routine and emergency health and 3-1-022, I-A, 14 Medical and Psychological ☒ ☐ ☐ mental health care; Assistance, 3-1-401 3-1-009, F-6, I-A, 12 3-1-022, I-A, 7 Programs and Activities (h) access to education, religious services, and ☒ ☐ ☐ recreational activities; 3-1-022, I-A, 12 Religious Services 3-1-022, I-A, 15 Education 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 32 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (i) housing assignments; ☒ ☐ ☐ 3-2-005 Classification of Youth at JH (j) opportunity for personal hygiene and daily showers including the availability of personal care items 3-1-022, I-A, 6 Personal Hygiene ☒ ☐ ☐ 3-1-022, I-A, 11 Daily showers (k) rules and access to correspondence, visits and telephone use; 3-1-022, I-A, 5 Visiting 3-1-022, I-A, 10 Correspondence 3-1-022, I-A, 17 Telephone Use ☒ ☐ ☐ 3-1-024 Youth Mail 3-1-036 Youth Use of Telephones 3-1-209 Youth Telephone Calls 3-2-001 Youth Use of County Phones (l) availability of reading materials, programming, and other activities; 3-1-022, I-A, 7 Programming and Activities ☒ ☐ ☐ 3-1-022, I-A, 15 Reading Materials 3-1-041 (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; 3-1-022, I-B, 1 and 2 ☒ ☐ ☐ 3-1-015 3-1-056 (n) immigration legal services; ☒ ☐ ☐ 3-1-022, I-A, 10 (o) emergencies including evacuation procedures; ☒ ☐ ☐ 3-1-022, I-A, 6 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 33 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment 1-4-123 PREA Policy by other youth and staff; ☒ ☐ ☐ 3-1-022, I-A, 7 (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ 3-1-022, I-B, 11 (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ 3-1-022, II-E (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility 3-1-022, I-B, 12 that at a minimum includes answers to frequently ☒ ☐ ☐ asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 3-1-022, I-B, F 1354 SEPARATION The facility administrator shall develop and implement 3-1-027, VII Separation written policies and procedures that address: YGC rarely uses separation, however, they utilize a form to document self-separation (Voluntary Separation) incidents and provide medical separation during COVID- 19 documenting a youth’s status. ☒ ☐ ☐ We provided technical assistance to the administrators to ensure the youths’ short- term requests to separate or staff separating a youth, not in their room, is documented. In most cases, staff use the form. Those that do not put an entry in the ICMS system. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health ☒ ☐ ☐ 3-1-027, VII-A conditions, assaultive behavior, disciplinary consequences and protective custody. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 34 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ 3-1-027, VII-B (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ 3-1-027, VII-C necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☐ ☐ 3-1-027, VII-D (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and ☒ ☐ ☐ 3-1-027, V-I through VII Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains ☒ ☐ ☐ 3-1-027, VII-E necessary. 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and 3-1-027 Room Confinement (RC) implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section YGC does not technically utilize RC for 208.3. The placement of a youth in room confinement youth, rather, if a youth poses a safety or shall be accomplished in accordance with the security risk, they are transported to JH. In following guidelines: some instances, youth are confined in their room post-incident; however, the youth rooms are not lockable so technically they are not behind a locked door. This is rare ☒ ☐ ☐ at the facility and if necessary, youth are transported to JH for major incidents. The intent of the regulation suggests a youth in their room with no access to any person but staff qualifies as RC. We provided technical assistance behind this and Separation that when staff place or tell a youth to go to their room it is RC. (1) Room confinement shall not be used before other, less restrictive, options have been 3-1-027, I-B, 1 attempted and exhausted, unless attempting those ☒ ☐ ☐ options poses a threat to the safety or security of any youth or staff. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 35 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, ☒ ☐ ☐ 3-1-027, I-B, 2 or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical ☒ ☐ ☐ 3-1-027, I-B, 3 health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☐ ☐ 3-1-027, I-B, 4 confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ 3-1-027, I-B, 4-a (2) Consult with mental health or medical staff. ☒ ☐ ☐ 3-1-027, I-B, 4-b (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ 3-1-027, I-B, 4-c reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☐ ☐ 3-1-027, I-B, 5 (A) Document the reasons for room confinement and the basis for the extension, 3-1-027, I-B, 5-a the date and time the youth was first placed in ☒ ☐ ☐ room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ 3-1-027, I-B, 5-b integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ ☐ ☐ 3-1-027, I-B, 5-c every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ 3-1-027, I-C youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards ☒ ☐ ☐ in court holding facilities or adult facilities. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 36 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ 3-1-027, I-D protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that 3-1-027, I-E requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an imminent and ☒ ☐ ☐ substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat 3-1-027, I-F and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in ☒ ☐ ☐ an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN The facility administrator shall develop and implement ☒ ☐ ☐ 3-1-306 Institutional Case Planning and written policies and procedures for assessment and Case Reviews case planning. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 37 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: The assessment is based on information collected 3-1-050, Purpose: Juvenile Facility during the admission process with periodic review, Assessment which includes the youth's risk factors, needs and strengths including, but not limited to, identification of 3-1-306, II-A, 4 substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. The DJCO staff are assigned to complete the assessment for their assigned youth counselees. A Coordinator monitors when assessments are due and triggers the staff to complete them. Our review of case plans revealed they are complete and inclusive of the needs determined at admission. OC Probation determines the best placement of the youth based on programs and factors related to age, petition information, prior record, gang affiliation, and other elements to address the program he or she will participate in. ☒ ☐ ☐ The agency exceeds regulation by creating a 14-day Initial Plan, 30-day plans thereafter, and an Exit Summary/Release Plan. Parents can attend the monthly MDT meetings that address the ongoing and exit plans from YGC. If they do not attend, we suggest the parents be given the summary to ensure they are aware of the Team’s recommendations for re-entry. Additionally, some plans were not inclusive of elements in the plan such as credit/program hour updates. We provided technical assistance to ensure the JDCOs are entering this information. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth 3-1-306, I-C Initial Service Plan held for at least 30 days or more and created within 40 days of admission. ☒ ☐ ☐ Completed on youth in custody for ten days or more. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 38 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) objectives and time frame for the resolution of problems identified in the assessment; 3-1-306, I-D ☒ ☐ ☐ 3-1-306, II-C-2 (B) a plan for meeting the objectives that includes a description of program resources 3-1-306, II-A, 4 needed and individuals responsible for assuring that the plan is implemented; 3-1-306, II-C, 3 ☒ ☐ ☐ 14-Day Case Plan YLA and YGC: 3-1-306, II-C, 3 (3) periodic evaluation of progress towards meeting the objectives, including periodic review 3-1-306, I-E and discussion of the plan with the youth; ☒ ☐ ☐ 3-1-306, II-C, 4 (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed ☒ ☐ ☐ 3-1-306, II-C, 5 and 6 Exit Summaries for post dispositional youth in accordance with Section 1351; and, 3-1-306, II-C, 5 (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be 3-1-306, I-F developed with input from the family, supportive ☒ ☐ ☐ adults, youth, and Regional Center for the 3-1-306, II-C, 4 Developmentally Disabled. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 39 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1356 COUNSELING AND CASEWORK SERVICES 3-1-306 The facility administrator shall develop and implement written policies and procedures ensuring the 3-1-056, II-B Casework Reports availability of appropriate counseling and casework 3-1-056, II-C, 5 services for all youth. Policies and procedures shall ensure: Facility staff are responsible for meeting with youth a minimum of one time each week. We reviewed Case Conference notes from YGC and found staff articulated the conversations with youth, however, some did not follow the form as prompted. ☒ ☐ ☐ The notes were made in an abbreviated format and were challenging to read. We suggested the forms better articulate the youths’ progress so the case plans can be more responsive. They can be viewed by the youth’s PO and other agency staff. The information puts a ‘reset’ on goals and objectives, allowing the youth to work with staff on a multitude of identified issues. (a) youth will receive assistance with needs or concerns that may arise; 3-1-306, II-A, 10-a ☒ ☐ ☐ 3-1-306, II-C, 4 and 5 (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ 3-3-209 probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ 3-1-306, II-C, 6 Exit Summary 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 40 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the 3-1-015 Use of Force-Physical, Mechanical responsible physician, shall develop and implement and Chemical (UF) written policies and procedures for the use of force, which may include chemical agents. Force shall never 3-1-056 OC Use be applied as punishment, discipline, retaliation or treatment. YGC has had 118 youths involved in a UF (a) At a minimum, each facility shall develop policies incident since July 2022. Of those, four and procedures which: involved OC spray, and 87 involved physical force. We reviewed 16 incident reports involving UF and found the agency does a great job of articulating the circumstances necessitating force, the justification, and the ☒ ☐ ☐ follow-up for decontamination when appropriate. The forms used for these incidents prompt staff to complete the required elements of policy and regulation. For major rule violations, which included all documented force incidents, the facility records the introduction of due process and communicates with the youth the process to follow. The agency has consistent use of force incidents from years past, averaging less than 10 per month. Any incident that results in youth injury includes a required medical clearance from JH Medical. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☐ ☐ 3-1-015, I-A 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical options 3-1-015, I-E ☒ ☐ ☐ and define when those force options are appropriate. (3) describe force options or techniques that are expressly prohibited by the facility. 3-1-015, I-G ☒ ☐ ☐ 3-1-015, I-H 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 41 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ ☐ ☐ 3-1-015, I-O action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for 3-1-303 Special Incident Reports documenting and reporting the use of force, including reporting requirements of management 3-1-015, I-O Completing an Incident Report and line staff and procedures for reviewing and 3-1-015, II-D, 2 SJCO Responsibilities tracking use of force incidents by supervisory and ☒ ☐ ☐ or management staff, which include procedures for 3-1-015, II-E OC Review Committee debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been The above sections articulate the experienced by staff and /or the youth involved. responsibilities to review each use of force incident. (6) Include an administrative review and a system for investigating unreasonable use of force. 1-4-108, II-E, 2-c ☒ ☐ ☐ 3-1-015 (7) define the role, notification, and follow-up procedures required after use of force incidents for ☒ ☐ ☐ 3-1-015, II-C, 6 and 7 (Medical and CEGU) medical, mental health staff and parents or legal guardians. 3-1-015, II-D, 7 SJCO Notice to Parent (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☐ ☐ 3-1-015, II-L Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: 3-1-015 (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and 3-1-056, II-B, 5-a through f the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s ☒ ☐ ☐ 3-1-015 safety or the safety of others and only when de- escalation efforts have been unsuccessful or are 3-1-056, II-B, 1 not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical 3-1-015 agents. This shall include that youth who have been ☒ ☐ ☐ exposed to chemical agents shall not be left 3-1-056, II-B, 11 unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 42 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) define the role, notification, and follow-up procedures required after use of force incidents 3-1-015 involving chemical agents for medical, mental health staff and parents or legal guardians. 3-1-056, II-B, 11-I ☒ ☐ ☐ 3-1-056, II-B, 11-j 3-1-056, II-B, 11-m (5) provide for the documentation of each incident of use of chemical agents, including the reasons 3-1-303 Special Incident Report for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and ☒ ☐ ☐ 3-1-015, II-B, 8 OC Report location of use, decontamination procedures applied and identification of any injuries sustained 3-1-015, II-C, 4 JCO Report as a result of such use. 3-1-015, II-D, 2 SJCO Review (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular ☒ ☐ ☐ training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions that would contraindicate certain types ☒ ☐ ☐ 3-1-015, II-B, 3 of force; (2) acceptable chemical agents and the methods of application. 3-1-015 ☒ ☐ ☐ 3-1-056, II-B, 4 (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☒ ☐ ☐ 3-1-015, II-C, 6-9 (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ 3-1-015, II-B, 5-a and b (5) physical training force options that may require the use of perishable skills. ☒ ☐ ☐ 3-1-015, II-B, 5-d (6) timelines the facility uses to define regular training. ☒ ☐ ☐ 3-1-015, II-B, 5-d 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 43 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the 3-1-006 Handcuffs, Shackles, and responsible physician and mental health director, Transportation Belts shall develop and implement written policies and ☐ ☐ ☒ procedures for the use of restraint devices. Restraint devices include any devices which immobilize a Youth requiring restraint at YGC as defined youth's extremities and/or prevent the youth from by this regulation are transported to JH. being ambulatory. Physical restraints may be used only for those youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☐ ☐ ☒ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back ☐ ☐ ☒ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation ☐ ☐ ☒ within the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager may delegate authority to place a ☐ ☐ ☒ youth in restraints to a physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☐ ☐ ☒ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from ☐ ☐ ☒ the time of placement, to assess the need for mental health treatment. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 44 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and ☐ ☐ ☒ any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: ☐ ☐ ☒ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or ☐ ☐ ☒ techniques. (c) acceptable restraint devices. ☐ ☐ ☒ (d) signs or symptoms which should result in ☐ ☐ ☒ immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation ☐ ☐ ☒ equipment. (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in ☐ ☐ ☒ a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☐ ☐ ☒ (h) exercising of extremities. ☐ ☐ ☒ 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION 3-1-006, I-A, 6 WITHIN THE FACILITY. The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health ☒ ☐ ☐ The agency has had 103 youth involved in director, shall develop and implement written policies incidents requiring handcuffing for and procedures for the use of restraint devices when movement to their unit or JH. the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required ☒ ☐ ☐ 3-1-006, I-B Handcuffs training. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ 3-1-006, I-B, 1-K 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 45 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) an individual assessment of the need to apply restraints for movement or transportation that 3-1-006, I-A, 6 includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☐ ☐ 3-1-006, I-C devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ 3-1-006, I-E and F Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in There are no Safety Rooms at YGC. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 46 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The placement of a youth in the safety room shall ☐ ☐ ☒ be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation ☐ ☐ ☒ by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: ☐ ☐ ☒ (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of ☐ ☐ ☒ Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement 3-1-013 Facility Searches written policies and procedures governing the search ☒ ☐ ☐ of youth, the facility, and visitors. Policies and 3-1-054 Personal Searches and Control of procedures shall provide that: Contraband (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and 3-1-013, I-C staff. ☒ ☐ ☐ 3-1-054 3-3-020, I-A (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being ☒ ☐ ☐ 3-1-013, I-D searched and shall not be conducted for harassment or as a form of discipline or punishment. 3-1-054 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 47 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. 3-1-054, III-D 3-1-054, III-E 3-1-054, III-F ☒ ☐ ☐ The agency has conducted one strip search since July 2022. (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ 3-1-054, II-F, 1 (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor 3-1-054, III-D, 1 when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. 1-4-123, IV-D 3-1-054, V Gender Non-Conforming, ☒ ☐ ☐ Transgender, and Intersex Youth (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent 1-4-123, IV-D, 1 circumstances or when conducted by a medical professional. Such searches must be justified and ☒ ☐ ☐ 3-1-054, III-C, 2 (Pat Search) documented in writing. 3-1-054, III-D, 7 (Strip Search) 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 48 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement 3-1-012 Resident Grievance Procedure written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited YGC has had 23 grievances filed since July to health care services, classification decisions, 2022. We reviewed the timelines and program participation, telephone, mail or visiting determined the response was the same procedures, food, clothing, bedding, mistreatment, day or the following day, and the resolution harassment or violations of the nondiscrimination ☒ ☐ ☐ was within two days. policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: We provided technical assistance to show the date the grievance was filed and the date of resolution to audit the timeline to regulation and policy. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to 3-1-012, II-A, 1 Free Access to Form have free access to the form; ☒ ☐ ☐ 3-1-012, I-G Instructions (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ 3-1-012, I-O, 1 supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; 3-1-012, I-H ☒ ☐ ☐ 3-1-012, II-A, 4 (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☐ ☐ 3-1-012, I-H grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ 3-1-012, II-A, 2 directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ 3-1-012, I-N 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 49 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provision for a written response to the grievance which includes the reasons for the decisions; 3-1-012, II-A, 4 Level 1 Grievance ☒ ☐ ☐ 3-1-012, II-B, 5 Level 2 Grievance 3-1-012, II-C, 5 Level 3 Grievance (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ 3-1-012 II-B involved in the circumstances which led to the grievance; 3-1-012, II-C (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ 3-1-012, I-I longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual ☒ ☐ ☐ 3-1-012, I-B harassment. Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be 1-3-404 addressed and documented in accordance with ☒ ☐ ☐ written policies and procedures within a specified C-14 Citizen Complaints timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical 1-3-307 harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall ☒ ☐ ☐ 3-1-303 be maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, 3-1-047, I DNA Collection Custodial Youth IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized 2-3-010 law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable ☐ ☐ ☒ force to collect blood specimens, saliva samples, and YGC staff do not use force to collect DNA thumb or palm print impressions from individuals who even though there is a policy for it. If Court- are required to provide such samples, specimens or ordered, DNA collection occurs prior to impressions pursuant to Penal Code Section 296 and transport to YGC. who refuse following written or oral request. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 50 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that 3-1-047, I-A an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to 3-1-047, II-B secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to 3-1-047, II-D provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The 3-1-047, II-C authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. 3-1-047, II-G Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for ☐ ☐ ☒ 3-1-048 Room Extraction Policy the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 51 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot 1370 EDUCATION PROGRAM (a) School Programs 3-1-B, I-A through F The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or The Orange County Office of Education designee pursuant to applicable State laws. The school operates the Otto Fischer School at and facility administrators shall develop and implement Juvenile Hall and the Youth Leadership written policy and procedures to ensure Academy. The Rio Contiguo School is communication and coordination between educators operated at the Youth Guidance Center. and probation staff. Culturally responsive and trauma- informed approaches should be applied when providing instruction. Education staff should At the time of inspection, the agency had collaborate with the facility administrator to use no operational policies for Education, technology to facilitate learning and ensure safe required in Title 15, as the existing draft technology practices. The facility administrator shall policy last cycle was never posted to request an annual review of each required element of ProbNet. As such, the agency was found non-compliant with this regulation. A new the program by the Superintendent of Schools, and a Policy was developed, highlighted in red report or review checklist on compliance, deficiencies, throughout this regulation, to address all and corrective action needed to achieve compliance elements. We now find the agency with this section. Such a review, when conducted, compliant with this regulation. cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of The Education evaluation completed on Schools shall conduct this review in conjunction with a June 9, 2023, has no comments or qualified outside agency or individual. Upon receipt of references to reviewed policy or Education the review, the facility administrator or designee shall Code Requirements related to regulation. review each item with the Superintendent of Schools As such, we reached out to Joanne Finney and shall take whatever corrective action is necessary on August 1, 2023, the Principal with the ☒ ☐ ☐ to address each deficiency and to fully protect the San Diego Office of Education who educational interests of all youth in the facility. completed the annual evaluation. Ms. Finney verified she conducted on-site interviews with teachers, counselors, and transitional staff at each location to verify compliance with the California Education Code. She also interviewed youth, parents of youth, and probation staff while on-site over the two-day evaluation period. Ms. Finney indicated her finding of compliance was based on those factors without knowing the facility had no policies on Education or that the MOU was from 2001. Graduated youth are enrolled in Rio Santiago Community College with the assistance of OCOE staff who monitor and supervise this learning. The Access (Alternative, Community, and Correctional Education Schools and Services) Program operates the JH and Camp Schools for the OCPD. Vocational opportunities are available including Culinary Programs, Paxton Patterson Construction Programming, ServSafe Food Handlers Certification, Express Employment Professional Career Preparedness, Southwest Airlines Professional Communications Certification, and Texas 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 52 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Tech University Center for Financial Responsibility. We interviewed on-site Principal Jim Perez and asked about the SB 167 legislation and how the OCOE interprets and implements this reduction of credits to graduate youth. Specifically, if a youth is eligible but is staying in the facility long-term, do they provide the student and the parent with the complete ‘picture’ to assist in the decision- making process? We were told youth who have the potential to graduate with traditional credits do so. Of our interviews with youth at each facility, three of the graduates received the full 220 credits. (b) Required Elements The facility school program shall comply with the State 3-1-B, I-G, 1 through 4 Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the Verified by the Education Evaluation educational program offerings. As stated in the 2009 completed on June 9, 2023. California Standards for the Teaching Profession, ☒ ☐ ☐ teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff 3-1-B, I-G, 1 through 4 shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (1) The course of study shall comply with the State Education Code and include, but not be limited to, 3-1-B, I-G, 4-a courses required for high school graduation. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 53 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Information and preparation for the High School Equivalency Test as approved by the California 3-1-B, I-G, 4-b Department of Education shall be made available to eligible youth. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (3) Youth shall be informed of post-secondary education and vocational opportunities. 3-1-B, I-G, 4-c ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (4) Administration of the High School Equivalency Tests as approved by the California Department of 3-1-B, I-G, 4-d Education, shall be made available when possible. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress 3-1-B, I-G, 4-e towards grade level standards. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (6) The minimum school day shall be consistent with State Education Code Requirements for 3-1-B, I-G, 4-f juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the ☒ ☐ ☐ time afforded for the minimum instructional day. Verified by the Education Evaluation Absences, time out of class or educational completed on June 9, 2023. instruction, both excused and unexcused, shall be documented. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 54 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Education shall be provided to all youth regardless of classification, housing, security 3-1-B, I-G, 4-g status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety ☒ ☐ ☐ of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be 3-1-B, I-H, 1 implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect ☒ ☐ ☐ 3-1-B, I-H, 2 the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school 3-1-B, I-H, 3 shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Verified by the Education Evaluation Education Code including the rights of students with completed on June 9, 2023. special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures ☒ ☐ ☐ 3-1-B, I-H, 4 that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or 3-1-B, I-I, 1 suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation Verified by the Education Evaluation determination reviews, and implementation of completed on June 9, 2023. Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their language needs pursuant to all applicable ☒ ☐ ☐ 3-1-B, I-I, 2 state and federal laws and regulations governing programs for EL students. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 55 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's 3-1-B, I-J, 1 educational history, including but not limited to: ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (A) School progress/school history; 3-1-B, I-J, 1-a ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (B) Home Language Survey and the results of the State Test used for English language proficiency; 3-1-B, I-J, 1-b ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (C) Needs and services of special populations as defined by the State Education Code, including but not limited to, students with special 3-1-B, I-J, 1-c needs. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (D) Discipline problems. 3-1-B, I-J, 1-d ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 56 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to determine the youth's general academic functioning 3-1-B, I-J, 2 levels to enable placement in core curriculum courses. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (3) After admission to the facility, a preliminary education plan shall be developed for each youth within five school days. 3-1-B, I-J 3 ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's records from his/her prior school(s), 3-1-B, I-J, 4 including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language ☒ ☐ ☐ assessment scores, immunization records, exit Verified by the Education Evaluation grades, and partial credits. Upon receipt of the completed on June 9, 2023. transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational 3-1-B, I-K, 1 placement in accordance with the State Education Code. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course work completed while in juvenile court school in 3-1-B, I-K, 2 accordance with the State Education Code. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 57 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop 3-1-B, I-L, 1 policies and procedures to meet the transition ☐ ☒ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- 3-1-B, I-M, 1 secondary education providers to facilitate access ☒ ☐ ☐ to educational and vocational opportunities for youth that considers the use of technology to Verified by the Education Evaluation implement these programs. completed on June 9, 2023. 1371 PROGRAMS, RECREATION, AND EXERCISE. 3-1-014 Recreation, Exercise and The facility administrator shall develop and implement Programs written policies and procedures for programs, ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of 3-1-014 three hours a day during the week and five hours a ☒ ☐ ☐ day each Saturday, Sunday or other non-school days, 3-2-021, I of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written 3-1-014, I finding by the administrator/manager or designee that ☒ ☐ ☐ a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Daily schedules are posted in the living ☒ ☐ ☐ units. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ A Social Program Review memo was completed by Erick Bieger on July 20, relevant to the population. 2023. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 58 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming 3-3-B Program Description – ASERT and to include, but not be limited to, trauma-focused, STEP cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs YGC offers youth two intensive drug should be based on the youth’s individual needs as treatment opportunities, ASERT (Addiction, required by Sections 1355 and 1356. Such programs Substance Abuse Education and may be provided under the direction of the Chief Recognition Treatment) and STEP Probation Officer or the County Office of Education and (Sobriety Through Education and can be administered by county partners such as mental Prevention). Additionally, all youth health agencies, community-based organizations, participate in the EPICS program, Effective faith-based organizations or Probation staff. Practices in a Correctional Setting, a staff- facilitated program to assist youth in Programs may include but are not limited to: making better, pro-social life decisions. Aggression Replacement Training (ART), Narcotics Anonymous, and Alcoholics Anonymous Panels are facilitated by volunteers in a 12-step program. Just Beginnings parenting program and Furloughs are provided to youth as necessary. The OCOE provides online college opportunities, assisted learning for graduates as well as certificates for Serv- ☒ ☐ ☐ Safe Food Handlers, Express Employment Professionals Career Preparedness, and Southwest Airlines Professional Communications Certification. They are working on bringing in Paxton Patterson to YGC youth. CEGU provides youth with individual, group, and crisis interventions while in custody. Programs include Cognitive Behavioral Therapy (CBT) as well as Trauma Focused CBT; Eye Movement Desensitization Processing; Integrated Treatment of Complex Trauma for Adolescents; Sex Offender Treatment, Dialectical Behavior Therapy; and, Motivational Interviewing. A CEGU Peer Specialist works with youth to link to services; re-initiate Medical Insurance; obtain a California ID or driver’s license; assist with links to employment; Public Assistance aid; as well as Independent Living, Prosocial Activities, and Educational and Vocational assistance as the youth exits the program. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 59 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to 3-1-014, I unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity ☒ ☐ ☐ 3-1-014, I each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and 3-1-014, I programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 60 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to 3-1-009, I-E and L religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A ☒ ☐ ☐ youth shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ 3-1-009, I-I (b) availability of clergy; and, ☒ ☐ ☐ 3-1-009, I-J (c) availability of religious diets. ☒ ☐ ☐ 3-1-403 1373 WORK PROGRAM The facility administrator shall develop policies and 3-3-022 YGC Unit Work Assignments procedures regarding the fair and consistent assignment of youth to work programs. Work assigned 3-3-023 ROP Culinary Arts Program ☒ ☐ ☐ to a youth shall be meaningful, constructive and related 3-3-201 Auxiliary Work Assignments to vocational training or increasing a youth's sense of (Youth Work Assignments) responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING The facility administrator shall develop and implement 3-1-045 Video Conferencing/Visiting written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to 3-3-021 Visiting receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other ☒ ☐ ☐ family members, such as grandparents and siblings, The YGC visiting schedule is Saturdays and supportive adults, may be allowed to visit with the from 2:15 p.m. to 4:15 p.m. Parents approval of the facility administrator or designee, and schedule the visit and meet with youth in in conjunction with the youth’s case plan or in the best the outside and inside spaces. interest of the youth. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 61 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and 3-3-021, I-B security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history ☒ ☐ ☐ represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but ☒ ☐ ☐ 3-3-021, I-B conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, 3-3-021, II-B and C shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be ☒ ☐ ☐ accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person 3-1-045 Video Conference Visiting visiting. ☒ ☐ ☐ 3-3-021, I-D 1375 CORRESPONDENCE The facility administrator shall develop and implement 3-1-024 Youth Mail written policies and procedures for correspondence which provide that: ☒ ☐ ☐ Youth are able to send and receive an unlimited number of letters. (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ 3-1-022, I-A, 10 (b) youth may send two letters per week postage free; 3-1-022, I-A, 10 ☒ ☐ ☐ 3-1-024, I-H 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 62 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder 3-1-024 of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to 3-1-054 search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there ☒ ☐ ☐ 3-1-040 Monitored Mail is reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS The administrator of each juvenile facility shall develop 3-1-036 Youth Use of Telephone and implement written policies and procedures to ☒ ☐ ☐ provide youth with access to telephone 3-1-001 communications. 1377 ACCESS TO LEGAL SERVICES The facility administrator shall develop written 3-1-025 Attorney Contact with Incarcerated procedures to ensure the right of youth to have access ☒ ☐ ☐ Youth to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ 3-1-025, I-A (b) provision for confidential consultation with attorneys; and, 3-1-054, 2-A-1 ☒ ☐ ☐ 3-1-025 (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ 3-1-025, I-F 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 63 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1390 DISCIPLINE The facility administrator shall develop and implement 3-1-043 Behavior Management and written policies and procedures for the discipline of Disciplinary Due Process youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. 3-1-043, A-6, b Discipline shall be imposed at the least restrictive level 3-1-043, A-8 which promotes the desired behavior and shall not include corporal punishment, group punishment, 3-1-052 Supervision Techniques to Prevent physical or psychological degradation. Deprivation of and Control Acting Out Behavior the following is not permitted: ☒ ☐ ☐ (Discipline) YGC has a discipline matrix that allows youth to determine their own progress by a point-based system of success. Youths advance in the program and earn daily points for school, programs, work assignments, and overall unit behavior. 3-1-043, I-A, 8-a (a) bed and bedding; ☒ ☐ ☐ 3-1-052, II-A, 1-a 3-1-043, I-A, 8-b (b) daily shower, access to drinking fountain, toilet ☒ ☐ ☐ and personal hygiene items, and clean clothing; 3-1-052, II-A, 1-b 3-1-043, I-A, 8-c (c) full nutrition; ☒ ☐ ☐ 3-1-052, II-A, 1-c 3-1-043, I-A, 8-d (d) contact with parent or attorney; ☒ ☐ ☐ 3-1-052, II-A, 1-d 3-1-043, I-A, 8-e (e) exercise; ☒ ☐ ☐ 3-1-052, II-A, 1-e 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 64 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 3-1-043, I-A, 8-f (f) medical services and counseling; ☒ ☐ ☐ 3-1-052 II-A, 1-f 3-1-043, I-A, 8-g (g) religious services; ☒ ☐ ☐ 3-1-052 II-A, 1-g 3-1-043, I-A, 8-h (h) clean and sanitary living conditions; ☒ ☐ ☐ 3-1-052, II-A, 1-h 3-1-043, I-A, 8-i (i) the right to send and receive mail; ☒ ☐ ☐ 3-1-052, II-A, 1-i 3-1-043, I-A, 8-j (j) education; and, ☒ ☐ ☐ 3-1-052, II-A, 1-j 3-1-043, I-A, 8-k (k) rehabilitative programming. ☒ ☐ ☐ 3-1-052, II-A, 1-l The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct 3-1-043 Behavior Management and Due of youth. Such rules and penalties shall include both Process major violations and minor violations, be stated simply ☒ ☐ ☐ and affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 65 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement 3-1-043 Behavior Management and Due written policies and procedures for the administration Process (DP) of discipline which shall include, but not be limited to: YGC has had 76 incidents of major rule violation incidents since July 2022. The Due Process articulates in the DP Notice of Discipline the rule violation and proposed sanction. The youth may agree or decline, at which time the Notice of Hearing process is initiated. The forms prompt staff action and allow for clear and documented ☒ ☐ ☐ movement which aligns with regulation and policy. We reviewed 15 DP forms and found all were handled by Notice without the need or request for a hearing. The agency also allows for a documented process for minor and moderate rule violations, prompting the youth to accept the sanction for the behavior or file a grievance. Of the 15 incidents we reviewed for this, all youth accepted the proposed sanction. (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ 3-1-043, II-D, 4-c (b) prohibiting discipline to be delegated to any youth; 3-1-022, I-B, 3 ☒ ☐ ☐ 3-1-043, II-D, 4-c (c) definition of major and minor rule violations and their consequences, and due process requirements; 3-1-043, III-A Minor or Intermediate Behaviors ☒ ☐ ☐ 3-1-043, III-B Major Misbehaviors (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ 3-1-043, II-C, 6-g 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 66 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct 3-1-043, Attachment 1 imposing a minor consequence. Discipline shall be accompanied by written documentation and a policy of review and appeal to a supervisor; and, ☒ ☐ ☐ This is a matrix of rule violations and proposed sanctions at each facility. (f) major rule violations and the discipline process ☒ ☐ ☐ shall be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☐ ☐ 3-1-043, III-B, 3-b, 2 (2) accommodations provided to youth with disabilities, limited literacy, and English language ☒ ☐ ☐ 3-1-043, III-B, 3-c, 4 learners; (3) hearing by a person who is not a party to the ☒ ☐ ☐ 3-1-043, III-B, 3-c incident; 3-1-043, III-B, 3-c, 1 (4) opportunity for the youth to be heard, present ☒ ☐ ☐ 3-1-043, III-B, 3-c, 2 evidence and testimony; 3-1-043, III-B, 3-c, 5 (5) provision for youth to be assisted by staff in ☒ ☐ ☐ 3-1-043, III-B, 3-c, (3) the hearing process; (6) provision for administrative review. ☒ ☐ ☐ 3-1-043, III-B, 4 (g) violations that result in a removal from camp or commitment program, but not a return to court, will 3-1-043, III-B, 2-c follow the due process provisions in subsection (e) above. ☒ ☐ ☐ 3-1-307 Procedure for Filing Application for Petition 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 67 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1410 MANAGEMENT OF COMMUNICABLE DISEASES. 3-1-017 Management of Communicable The health administrator/responsible physician, in Diseases cooperation with the facility administrator and the local health officer, shall develop written policies and ☐ ☒ ☐ HSA-CHS Policy Y-B-01.01 procedures to address the identification, treatment, Communicable Diseases control and follow-up management of communicable Intake Unit COVID Protocol diseases. The policies and procedures shall address, COVID Protocol for Intake and Release but not be limited to: Center (IRC) Intake Unit COVID Protocol COVID Protocol for Intake and Release (a) Intake health screening procedures; ☒ ☐ ☐ Center (IRC) HSA-CHS Policy Y-B-01.01, Procedure I- Intake Screening Intake Unit COVID Protocol COVID Protocol for Intake and Release Center (IRC) (b) Identification of relevant symptoms; ☒ ☐ ☐ HSA-CHS Policy Y-B-01.01, Procedure II- Health Appraisal Signs and Symptoms; and VI-Screening based on risk and presenting signs and symptoms. Intake Unit COVID Protocol COVID Protocol for Intake and Release Center (IRC) (c) Referral for medical evaluation; ☒ ☐ ☐ OCJH has a 24/7 medical unit, so each youth is screened by them prior to entering the facility. Based on the screening, youth are processed and evaluated at admission. (d) Treatment responsibilities during detention; ☒ ☐ ☐ Intake Unit COVID Protocol HSA-CHS Policy Y-B-01.01, Procedure IV 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 68 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Coordination with public and private community- ☒ ☐ ☐ COVID Protocol for Intake and Release based resources for follow-up treatment; Center (IRC) (f) Applicable reporting requirements; and, ☒ ☐ ☐ HSA-CHS Policy Y-B-01Procedure VIII 3-1-107 E (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ HSA-CHS Policy Y-B-01 Procedure X The policies and procedures shall be updated as necessary to reflect communicable disease priorities ☒ ☐ ☐ The current policies are because of Covid- identified by the local health officer and currently 19. recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) 3-1-022, I-A, 14 Medical and Psychological The health administrator, in cooperation with the Assistance facility administrator, shall develop policy and ☒ ☐ ☐ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency Requests to see medical staff are in each medical, dental and behavioral/mental health care unit. services. 1480 STANDARD FACILTY CLOTHING ISSUE The youth’s personal clothing, undergarments and 3-3-010 footwear may be substituted for the institutional clothing and footwear specified in this regulation. The ☐ ☐ ☐ facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☐ ☐ 3-3-010, I-A tears. (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☐ ☐ 3-3-010 3-3-010, I-A, list (one pair of boots, three (1) Socks and serviceable footwear; ☒ ☐ ☐ pair of socks, and one pair of tennis shoes) 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 69 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Outer garments; ☒ ☐ ☐ 3-3-010, I-A list (Sweatshirt) (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; 3-1-022 ☒ ☐ ☐ 3-3-010, I-A Last Paragraph (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ 3-3-010, I-A, Paragraph 2 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and ☒ ☐ ☐ 3-3-010, II-A dried completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ 3-3-010, I-A 1482 CLOTHING EXCHANGE The facility administrator shall develop and implement 3-3-010, I-A and B written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ The laundry schedule is posted in the living frequent exchange, outer garments, except for unit. footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING 3-3-010, I-D There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or ☒ ☐ ☐ spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 70 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS There shall be written policies and site-specific 3-3-001 procedures developed and implemented by the facility administrator for the availability of personal hygiene 3-3-003, II-J items. Each female youth shall be provided with 3-3-008, I-C, 7 sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; The agency sent out a memo dated July ☒ ☐ ☐ 21, 2023, articulating the combining of PMIs for YLA and YGC Personal Hygiene Items as well as Clothing, Linen, and Laundry procedures articulating the following required elements in this regulation. 3-3-003, II-J (a) Toothbrush; ☒ ☐ ☐ Memo I-a 3-3-003, II-J (b) Toothpaste; ☒ ☐ ☐ Memo 1-b 3-3-003, II-J (c) Soap; ☒ ☐ ☐ Memo I-c 3-3-008, I-C, 7-c (d) Comb; ☒ ☐ ☐ Memo I-d 3-3-001, III Shaving (e) Shaving implements; ☒ ☐ ☐ Memo I-e 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 71 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 3-3-003, II-I (f) Deodorant; ☒ ☐ ☐ Memo I-f 3-3-003, II-I (g) Lotion; ☒ ☐ ☐ Memo I-g 3-3-003, II-J (h) Shampoo; and, ☒ ☐ ☐ Memo I-h (i) Post-shower conditioning hair products. ☒ ☐ ☐ Memo I-i Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap Memo I, Last Paragraph provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, ☒ ☐ ☐ when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE There shall be written policies and site specific 3-3-003 Hygiene Guidelines procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ 3-3-003, I-A and B teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Youth shall have access to a razor daily, unless their 3-3-001, III Shaving appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 72 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1488 HAIR CARE SERVICES (EXCERPT) Hair care services shall be available in all juvenile 3-3-001, II Haircuts facilities. Youth shall receive hair care services monthly. Equipment shall be cleaned and disinfected ☒ ☐ ☐ after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Clean laundered, suitable bedding and linens, in good 3-3-008, I-C, 7-d repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall 3-3-010 include, but not be limited to: ☒ ☐ ☐ The agency sent out a memo dated July 21, 2023, articulating the combining of PMIs for YLA and YGC Clothing, Linen, and Laundry procedures articulating the following required elements in this regulation. (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of 3-3-008 these regulations; ☒ ☐ ☐ 3-3-010 Memo II-a (b) One pillow and a pillow case unless provided for in (a) above; 3-3-008 ☒ ☐ ☐ 3-3-010 Memo II-b 3-3-008 (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ 3-3-010 Memo II-c 3-3-003, II-B, 1 and 2 (d) One towel; and, ☒ ☐ ☐ Memo II-d 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 73 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 3-3-008 (e) One blanket or more, up on request ☒ ☐ ☐ 3-3-010 Memo II-e 1501 BEDDING LINEN EXCHANGE The facility administrator shall develop and implement 3-3-010 site specific written policies and procedures for the scheduled exchange of laundered bedding and linen Memo II-Last Paragraph ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least The laundry schedule is posted in each once each week. living unit. The covering blanket shall be cleaned or laundered once a month. 3-3-010 ☒ ☐ ☐ Memo II-Last Paragraph 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE 3-3-002 The facility administrator shall develop and implement written policies and site-specific procedures for the 3-3-008 maintenance of an acceptable level of cleanliness, 3-3-010 repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 74 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ ☒ Dependent or neglected minors who are defined under Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violation 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 75 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7385 Orange Probation Youth Guidance Center CAMP PRO 23-24 Page 76 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7385 FACILITY: Orange County Youth Guidance Center (YCG) TYPE: Camp RC: 115 Camp FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 24, 2023 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds 200 Unit – Unoccupied during Inspection Restroom Pre-98 2 2 4 1 5 Area 201 Single Pre-98 1 1 1 1 72 square feet 202 Single Pre-98 1 1 1 1 72 square feet 203 Single Pre-98 1 1 1 1 72 square feet 204 Single Pre-98 1 1 1 1 96 square feet 205 Single Pre-98 1 1 1 1 96 square feet 206 Single Pre-98 1 1 1 1 72 square feet 207 Single Pre-98 1 1 1 1 72 square feet 208 Single Pre-98 1 1 1 1 96 square feet 209 Dorm Pre-98 1 6 4 4 336 square feet 211 Dorm Pre-98 1 4 4 4 336 square feet 212 Dorm Pre-98 1 6 4 4 320 square feet 214 Dorm Pre-98 1 4 3 3 352 square feet 216 Single Pre-98 1 1 1 1 120 square feet 1 1 1 219 Single Pre-98 1 1 1 1 132 square feet 1 1 1 Notes: Rooms 204, 205, 208 and 219 are not used. Rated capacities for dorm rooms are arbitrarily assigned to keep the total RC at 25 for the unit. Dorm 211 is unoccupied, and Dorms 212 and 214 are being used for storage. Overall unit size is 4,165 square feet. There is a sixth shower head used for OC decontamination only. 300 Unit – ASERT Program Female Youth. There were six females in the unit on the day of the YGC Inspection. Restroom Pre-98 4 4 1 5 Area 301 Single Pre-98 1 1 1 1 96 square feet *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7385 Orange Probation Youth Guidance Center CAMP LASE 23-24 - 1 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds 302 Single Pre-98 1 1 1 1 84 square feet 303 Single Pre-98 1 1 1 1 84 square feet 304 Single Pre-98 1 1 1 1 96 square feet 305 Single Pre-98 1 1 1 1 96 square feet 306 Single Pre-98 1 1 1 1 84 square feet 307 Single Pre-98 1 1 1 1 84 square feet 308 Single Pre-98 1 1 1 1 96 square feet 310 Dorm Pre-98 1 6 3 3 315 square feet 311 Dorm Pre-98 1 4 4 4 315 square feet 312 Dorm Pre-98 1 6 4 4 300 square feet 314 Dorm Pre-98 1 3 4 4 330 square feet 316 Single Pre-98 1 1 1 1 156 square feet 1 1 319 Single Pre-98 1 1 1 1 130 square feet 1 1 Notes: Rooms 302, 304, 308 (ROP Dressing Room) and 316 are not used except as otherwise noted. The rated capacities for dorm rooms are arbitrarily assigned to keep the total RC at 25 for the unit. Dorm 314 is used as a Staff and Collaborative Counseling room. The unit size is 4,283 square feet. A sixth shower head used for OC decontamination only. 400 Unit ASERT Program Male Youth Restroom Pre-98 2 2 4 1 5 Area 401 Single Pre-98 1 1 1 1 132 square feet 402 Single Pre-98 1 1 1 1 96 square feet 403 Single Pre-98 1 1 1 1 72 square feet 404 Single Pre-98 1 1 1 1 72 square feet 405 Single Pre-98 1 1 1 1 96 square feet 407 Dorm Pre-98 1 5 2 2 264 square feet 409 Single Pre-98 1 1 1 1 96 square feet 410 Single Pre-98 1 1 1 1 96 square feet 411 Single Pre-98 1 1 1 1 91 square feet 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7385 Orange Probation Youth Guidance Center CAMP LASE 23-24 - 2 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds 413 Single Pre-98 1 1 1 1 130 square feet 1 1 1 418 Dorm Pre-98 1 0 3 3 165 square feet 419 Dorm Pre-98 1 6 6 6 252 square feet 420 Dorm Pre-98 1 5 5 5 315 square feet Notes: Rooms 401, 403, 405 and 407 were unoccupied during the inspection. Rated capacities for dorm rooms are arbitrarily assigned to keep the total RC at 25 for the unit. Dorm 418 is used as a Staff and Collaborative Counseling room. Room 419 is used for Storage. The unit size is 3,894 square feet. A sixth shower head used for OC decontamination only. 500 Unit ASERT Program Male Unit Shower Pre-98 2 2 4 1 5 501 Single Pre-98 1 1 1 1 96 square feet 502 Single Pre-98 1 1 1 1 84 square feet 503 Single Pre-98 1 1 1 1 84 square feet 504 Single Pre-98 1 1 1 1 96 square feet 505 Single Pre-98 1 1 1 1 96 square feet 506 Single Pre-98 1 1 1 1 84 square feet 507 Single Pre-98 1 1 1 1 84 square feet 508 Single Pre-98 1 1 1 1 96 square feet 509 Dorm Pre-98 1 4 4 4 330 square feet 511 Dorm Pre-98 1 4 4 4 330 square feet 512 Dorm Pre-98 1 4 4 4 330 square feet 513 Dorm Pre-98 1 4 3 3 330 square feet 517 Single Pre-98 1 1 1 1 130 square feet 1 1 1 520 Single Pre-98 1 1 1 1 156 square feet 1 1 1 Notes: Rooms 501, 502, 503 and 508 were not occupied during the Inspection. Rated capacities for dorm rooms are arbitrarily assigned to keep the total RC at 25 for the unit. Dorm 509 is used as a Staff and Collaborative Counseling room. The unit size is 4,343 square feet. A sixth shower head used for OC decontamination only. 600 Unit – This unit was unoccupied during the Inspection. Restroom Pre-98 2 2 4 1 5 Area *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7385 Orange Probation Youth Guidance Center CAMP LASE 23-24 - 3 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds 601 Single Pre-98 1 1 1 1 120 square feet 602 Single Pre-98 1 1 1 1 72 square feet 603 Single Pre-98 1 1 1 1 72 square feet 604 Single Pre-98 1 1 1 1 96 square feet 605 Single Pre-98 1 1 1 1 96 square feet 606 Single Pre-98 1 1 1 1 72 square feet 607 Single Pre-98 1 1 1 1 72 square feet 608 Single Pre-98 1 1 1 1 96 square feet 609 Dorm Pre-98 1 4 4 4 336 square feet 611 Dorm Pre-98 1 4 4 4 336 square feet 612 Dorm Pre-98 1 6 4 4 336 square feet 614 Dorm Pre-98 1 4 3 3 336 square feet 616 Single Pre-98 1 1 1 1 120 square feet 1 1 1 619 Single Pre-98 1 1 1 1 132 square feet 1 1 1 Note: All single rooms were unoccupied during the inspection. Rated capacities for dorm rooms are arbitrarily assigned to keep the total RC at 25 for the unit. Dorms 612 and 614 are used for storage. The unit size is 4,309 square feet. A sixth shower head used for OC decontamination only. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7385 Orange Probation Youth Guidance Center CAMP LASE 23-24 - 4 - J460 LAS JUV-05.dot (rev.12/2022) JUVENILE HALLS, SPECIAL-PURPOSE JUVENILE HALLS, AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7385 FACILITY NAME: Orange County Youth Guidance Center (YGC) FACILITY TYPE: Camp 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That XX Apply): (1969) FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 24, 2023 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of X youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used X for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area X per youth; 2. Provide no less than 45 square feet of floor space X and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the X youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 7385 Orange Probation Youth Guidance Center CAMP PHY 23-24 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy X sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy X sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or X other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an X individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or X slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7385 Orange Probation Youth Guidance Center CAMP PHY 23-24 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per X youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; The agency has several 3-bed dorms, X however, does not house more than two youths in each. 3. Dormitories in juvenile halls shall be designed for X no more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms There is enough dayroom space in each Dayrooms shall contain 35 square feet of floor area per living unit for 48 youths. X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section X 1230.2. 1230.1.11 Physical activity and recreation areas. The facility has a handball area (1554 square Indoor/outdoor physical activity and recreation areas feet); a gymnasium (3936 square feet); and shall be designed as follows: an outdoor field (184,500 square feet). 1. Minimum indoor outdoor recreation space for X facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like X surface. 1.2 The required recreation area shall contain no X single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow X compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide X security. 4. Access must be provided to a toilet, wash basin X and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. There are six classrooms at the facility which There shall be a dedicated classroom space for every can accommodate a maximum of 20 students X juvenile in every facility. per classroom. When on-site, the facility was using four classrooms. 7385 Orange Probation Youth Guidance Center CAMP PHY 23-24 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS The primary purpose for the academic classroom shall X be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk X and work area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to X emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small X group educational purposes. 1230.1.13 Safety room. There are no safety rooms at YGC. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 X inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified X in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls X for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the X room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; X and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches X and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: Room 150 is the medical area used for 1. Space for carrying out routine medical X examinations and emergency treatment or examinations and emergency care and used for no care. other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with X no single dimension less than 7 feet; 5. Hot and cold running water; X 7385 Orange Probation Youth Guidance Center CAMP PHY 23-24 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a X minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the X same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- X person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, X bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with X a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms X and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 7385 Orange Probation Youth Guidance Center CAMP PHY 23-24 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting X in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished interview room for each facility. X There is an interview room in each living unit. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified X in Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain X as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security shall be provided as specified in Section X 1230.2.11. 7385 Orange Probation Youth Guidance Center CAMP PHY 23-24 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation X areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. X Showers shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely X anchored and flushed against the floor and/or wall. 7385 Orange Probation Youth Guidance Center CAMP PHY 23-24 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to X sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the X entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor X of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal X objects; 5. Firmly bonded to all padded surfaces to prevent X tearing or ripping; and, 6. Without any exposed seams susceptible to tearing X or ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is X seating for one person. 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile X facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F X 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 7385 Orange Probation Youth Guidance Center CAMP PHY 23-24 - 8 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.11 Mirrors. A mirror of a material appropriate to the level of X security must be provided near each wash basin specified in these regulations. 7385 Orange Probation Youth Guidance Center CAMP PHY 23-24 - 9 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7388 FACILITY NAME: Orange County Youth Leadership Academy FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Martin Corrales, Division Director; Erick Bieger, Assistant Division Director; Rolando Soto, Supervising Juvenile Corrections Officer (SJCO); Roland Lopez, SJCO; Kim Krachmer, DJCO II; Jairo Vagara, DJCO I; Grace Lizardo, Administrative Manager-Orange County Health Care Agency (HCA); Joy Roe, RN-OCHCA; Paola Bautista, Orange County Health Care Agency – Clinical Education Guidance Unit (CEGU); Jim Perez, Orange County Office of Education Principal; Youth: Eduardo, age 18; Ryan, age 17. FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 24-28, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS December 16, 2021 August 17, 2022 On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code ☒ ☐ ☐ March 21, 2023 Section 13146.1(a) and (b); (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health May 19, 2021 May 17, 2022* Medical and Mental Health May 21, 2021* May 20, 2022* ☒ ☐ ☐ Nutritional Health May 21, 2021 May 31, 2022* *Designates issues of compliance. The 2023 Inspections were completed in May and the reports are not yet available. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 1 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) county superintendent of schools on the adequacy of educational services and facilities as required in February 10, 2021 Section 1370; June 9, 2023 The 2023 Education Evaluation was completed by the San Diego Office of Education. There were no comments on the evaluation for each of the 3 facilities and the addendum attached had the same language for each facility with the name changed only. We reached out to Joanne Finney on August 1, 2023, the Principal with the San ☒ ☐ ☐ Diego Office of Education who completed the annual evaluation. Ms. Finney verified she conducted on-site interviews with teachers, counselors, and transitional staff at each location to verify compliance with the California Education Code. She also interviewed youth, parents of youth, and probation staff while on-site over the two- day evaluation period. Ms. Finney indicated her finding of compliance was based on those factors without knowing the facility had no policies on Education or that the MOU was from 2001. (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, ☒ ☐ ☐ December 13, 2021 December 19, 2022 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or 2021 Report Received June 2022 Probation Commission as required by Section 240 of No report in 2022 ☒ ☐ ☐ the Welfare and Institutions Code. The 2023 JJDPC Inspection was conducted on June 16, 2023. The report has not been received. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are BSCC Note: Compliance with this section is addressed in a memorandum completed by determined by receipt of the Chief Probation Officer’s Chief Probation Officer Daniel Hernandez certification letter confirming that all elements of dated May 22, 2023. regulation are met. ☒ ☐ ☐ (a) Appointment In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 2 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Employee Qualifications Each facility shall: CPO Memo #1 (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test CPO Memo #2 and evaluation for immunity to contagious illnesses ☒ ☐ ☐ of childhood (i.e., diphtheria, rubeola, rubella, and mumps); CPO Memo #4 (3) adhere to the minimum standards for the selection and training requirements adopted by the STC records reveal compliance with this ☒ ☐ ☐ Board pursuant to Section 6035 of the Penal Code; regulation. OCPD provides their own Core and Training, and no staff are assigned to work in the facility for youth supervision duties until after they have completed Core. (4) conduct a criminal records review, on each new employee, and psychological examination in CPO Memo #3 ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the 1-4-123, IV-E facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: 3-1-E (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its programming, to provide for safety and security of ☒ ☐ ☐ DJCOs are tasked with the supervision of youth and staff, and meet established standards and all youth in the facility and core trained prior regulations; to performing duties and responsibilities of the job. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent ☒ ☐ ☐ CPO Memo #3 exigent circumstances; 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 3 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; 3-8-F ☒ ☐ ☐ There is always a supervising SJCO or Duty Officer on duty in each unit and/or available at each facility. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has 3-1-E completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☐ ☐ All DJCO and SJCO staff are Core-trained. (e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ 3-8-020 (f) have sufficient food service personnel relative to the number and security of living units, including staff 3-1-008 qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training programs for culinary staff; and The agency has a Food Services Manager maintain necessary records; or, a facility may serve who manages the Chief Cook. The Head food that meets nutritional standards prepared by an Cook, Senior Facility Cooks, and Food outside source; ☒ ☐ ☐ Service Workers are tasked with everyday food preparation. We reviewed menus and noted youth receive three hot meals on average six days a week. When we interviewed youths, each spoke of the quality and quantity of food provided for meals and snacks. (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, The facility has sufficient non-sworn staff transportation, control room, facility security and other responsible for the elements of this support staff for the efficient management of the facility, regulation. Contracted Medical and Clinical and to ensure that youth supervision staff shall not be ☒ ☐ ☐ Evaluation and Guidance Unit (CEGU) diverted from supervising youth; and, personnel, as well as support staff at each facility, are not part of youth supervision. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 4 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Facility schedules verified compliance with temporary variations in staff assignments to meet ☒ ☐ ☐ this regulation. special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one ☐ ☐ ☒ The Youth Leadership Academy is a wide-awake youth supervision staff member on Camp. duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- ☐ ☐ ☒ The Youth Leadership Academy is a awake youth supervision staff member on duty Camp. for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 5 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one 3-1-G Annual Staffing Plan Review wide-awake youth supervision staff member on duty for each 15 youth in the camp population; The Orange County Probation facilities maintain staffing ratios consistent with PREA, with a waking hour ratio of 1:8. ☒ ☐ ☐ We reviewed facility schedules and found the agency fully compliant with policy, exceeding regulations and their own staffing requirements during waking hours. There are 5 youth supervision staff on duty for the morning and afternoon shift, with 2 on for the graveyard. YLA is currently housing all youth in YLA 1, with an RC of 60 youth. On the day of the inspection, there were 28 youths in custody. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- 3-1-G Annual Staffing Plan Review awake youth supervision staff member on duty for each 30 youth present in the facility; ☒ ☐ ☐ The Orange County Probation facilities maintain staffing ratios consistent with PREA, with a sleeping hour ratio of 1:16. (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of 3-1-G Annual Staffing Plan Review the number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; ☒ ☐ ☐ The YGC staff’s individual units to a ratio of 1:8 during waking hours and 1:16 during sleeping hours with a minimum of two staff on shift in each unit. (D) at least one youth supervision staff member on duty who is the same gender as youth ☒ ☐ ☐ 3-1-G Annual Staffing Plan Review housed in the facility; 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 6 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be 3-1-G Annual Staffing Plan Review given to the size, design, and location of the camp; types of youth committed to the camp; ☒ ☐ ☐ and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision Personnel defined by this regulation are not of personnel, academic or trade instruction, ☒ ☐ ☐ responsible for or trained to supervise clerical, farm, forestry, kitchen or maintenance youth. shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to 3-1-E their duties, including: 3-8-B (1) youth supervision duties; 3-8-D 3-8-008 JCOCC 1.1 ☒ ☐ ☐ Juvenile Corrections Officer Core Curriculum (JCOCC) satisfies the requirements of this regulation and is approved by the Standards of Training in Corrections Division of BSCC. 3-8-B 3-8-D (2) scope of decisions they shall make; ☒ ☐ ☐ 3-8-008 JCOCC 1.1 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 7 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 3-8-B 3-8-D (3) the identity of their supervisor; ☒ ☐ ☐ 3-8-008 JCOCC 1.1 (4) the identity of persons who are responsible to them; 3-8-B 3-8-D ☒ ☐ ☐ 3-8-008 JCOCC 1.1 (5) persons to contact for decisions that are beyond their responsibility; and 3-8-B 3-8-D ☒ ☐ ☐ 3-8-008 JCOCC 1.1 (6) ethical responsibilities. 3-8-B 3-8-D ☒ ☐ ☐ 3-8-008 JCOCC 3.1 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff 3-1-E member shall receive a minimum of 40 hours of facility- specific orientation, including: Upon completion of Core Training, officers receive 40 hours of training specific to their ☒ ☐ ☐ assigned facility, including five separate critiques by their training officer. We reviewed the Juvenile Corrections Officer Core Curriculum (JCOCC) Schedule to verify the modular training to regulation. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 8 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS JCOCC 10.1 (1) individual and group supervision techniques; ☒ ☐ ☐ JCOCC 10.2 JCOCC 10.3 JCOCC 4.1 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☐ ☐ JCOCC 4.2 provisions of this chapter; JCOCC 4.3 JCOCC 13.1 (3) basic health, sanitation and safety measures; ☒ ☐ ☐ JCOCC 13.2 JCOCC 13.3 (4) suicide prevention and response to suicide ☒ ☐ ☐ JCOCC 5.5 attempts JCOCC 8.2 JCOCC 8.3 (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; There is significant training in all aspects of this regulation with many hours in the area of defensive tactics and the classroom setting. JCOCC 12.3 (6) review of policies and procedures referencing ☒ ☐ ☐ trauma and trauma-informed approaches; JCOCC 12.4 (7) procedures to follow in the event of ☒ ☐ ☐ JCOCC 1.3 emergencies; 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 9 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS JCOCC 13.1 (8) routine security measures, including facility ☒ ☐ ☐ JCOCC 13.2 perimeter and grounds; JCOCC 13.3 JCOCC 5.4 (9) crisis intervention and mental health referrals to ☒ ☐ ☐ mental health services; JCOCC 12.3 (10) documentation; and ☒ ☐ ☐ JCOCC 6.3 JCOCC 1.3 (11) fire/life safety training ☒ ☐ ☐ JCOCC 14.1 JCOCC 14.2 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully All staff, including extra help staff, complete complete the requirements of the Juvenile Corrections Core training before being assigned to Officer Core Course pursuant to Penal Code Section ☒ ☐ ☐ youth supervision duties. Orange County 6035. Probation Core trains its own staff. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete All staff, including extra help staff, complete training pursuant to Section 830 et seq. of the Penal Core training before being assigned to Code. ☒ ☐ ☐ youth supervision duties. Orange County Probation Core trains its own staff. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 10 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there OCPDM shall be at least one wide awake person on duty at all times who meets the training standards established by the Board for general fire and life safety which relate All staff, including extra help staff, complete specifically to the facility. ☒ ☐ ☐ Core training before being assigned to youth supervision duties. Orange County Probation Core trains its own staff. Fire and Life Safety, and all Emergency Procedures, are part of Core. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 11 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL All facility administrators shall develop, publish, and Orange County Probation Department implement a manual of written policies and procedures Policy Manual (OCPDM). that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, Procedure Manual Item (PMI): and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those • Facility PMI: 3-1 series records relating to the standards and requirements set • YLA PMI: 3-8 series. forth in these regulations shall be accessible to the Board on request. The manual shall include: The current policy manual used by all facilities (PMI: 3-1 Series) is being rewritten to ensure all elements required in Title 15 are current and responsive to regulation. The policies referenced in each category throughout the checklist have been updated in some cases but are as old as 2015, without referenced updates. ☒ ☐ ☐ JH Director Priscilla Suzuki has written a memo outlining draft policies that are in process, pending review and approval from the union and the Professional Standards Division (PSD). There were 67 polices awaiting approval, not including Education which has no policy in development. As of August 18, 2023, updated and refined policies have been posted to the ProbNet agency site and sent to all staff for review. We note in most cases facility staff is doing the required elements but without the required direction to do so by the policy. (a) table of organization, including channels of communications and a description of job 3-1-D Facility Management classifications; ☒ ☐ ☐ 3-1-207 SJCO Duties 3-8-D DJCO Duties 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 12 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the 3-1-A Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school 3-1-D personnel and other agencies that are involved in juvenile facility programs; 3-1-F ☒ ☐ ☐ The Orange County Probation Department has current and active Memorandums of Understanding with the Orange County Office of Education, Orange County Health Care Agency (HCA), and Orange County Behavioral Health- Clinical Evaluation and Guidance Unit (CEGU) to work with the youth in all facilities. (c) responsibilities of all employees; 3-1-027 ☒ ☐ ☐ 3-1-F 3-8-D (d) initial orientation and training program for employees; ☒ ☐ ☐ 3-1-E (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, ☒ ☐ ☐ 3-1-E, 8 Volunteers contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: 1-5-305, I ☒ ☐ ☐ 3-1-F 1-5-305, I (1) efficient operation of the juvenile facility; ☒ ☐ ☐ 3-1-F 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 13 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1-5-305, I-E, A-1 (2) legal and proper care of youth; ☒ ☐ ☐ 3-1-F 1-5-305, I-F (3) maintenance of individual youth's records; ☒ ☐ ☐ 3-1-F 1-5-305, I-E (4) supply of information to the juvenile court and ☒ ☐ ☐ those authorized by the court or by the law; and, 3-1-F 1-5-305, I (5) release of information regarding youth. ☒ ☐ ☐ 3-1-F 1-5-305, I-A (g) ethical responsibilities; ☒ ☐ ☐ 3-1-F (h) trauma-informed approaches; ☒ ☐ ☐ 3-1-F, I-Q (i) culturally responsive approaches; ☒ ☐ ☐ 3-1-F, I-Q (j) gender responsive approaches; ☒ ☐ ☐ 3-1-F, I-Q 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 14 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access 1-4-123 PREA Policy to all available services, placement, care, treatment, and benefits, and provides that no person shall be 3-1-H, 1 subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ☒ ☐ ☐ ancestry, national origin, immigration status, color, The NDP is posted in the living unit. religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and 3-1-002 Control of Weapons, Ammunition, weapons and ammunition, where applicable; ☒ ☐ ☐ and Explosives in the facilities. 3-1-015 (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ This is completed by Facility Nursing staff. youth; and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. 1-4-123 PREA Policy The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ 3-1-H Zero Tolerance Provision retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN The facility administrator shall consult with the local fire Orange County Emergency Procedures department having jurisdiction over the facility, or with Manual (OCEPM – YLA) the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: ☒ ☐ ☐ (a) a fire prevention plan to be included as part of the OCECM – YLA I manual of policy and procedures; The YLA Manual was updated in June 2023. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 15 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; OCEPM – YLA We reviewed Monthly Fire and Life Safety Inspections for YLA and found the agency uses the same form for each facility, noting any issues demanding attention for maintenance and or replacement. Follow- up is recorded on the following month’s ☒ ☐ ☐ form. The YLA is located on the same footprint as JH and other than the two living units does not have extra buildings occupied by only YLA. Their responsibilities include the two living units and spaces within for visiting, class space, and day space. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); OCEPM – YLA I ☒ ☐ ☐ The last Fire Inspection is dated March 21, 2023. (d) an evacuation plan; OCEPM – YLA III The youth evacuate depending on the ☒ ☐ ☐ emergency. The Southern Region Probation Agencies have an ongoing agreement with neighboring counties to house youth in case of a full evacuation. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 16 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) documented fire drills not less than quarterly; OCEPM – YLA We reviewed fire drills from July 2022 to June 2023 and found the agency exceeds regulations by conducting monthly drills. ☒ ☐ ☐ The dates of the drills are listed on the Monthly Fire and Life Safety Inspections. We provided technical assistance to complete a report on the drills, noting the time, and staff/youth involved and reporting the success, or any issues noted during the drill. (f) a written plan for the emergency housing of youth in the case of fire; and, OCEPM – YLA ☒ ☐ ☐ Each Southern California County has an Emergency Housing agreement which is updated annually and signed by the County Chief Probation Officer. (g) development of a fire suppression pre-plan in cooperation with the local fire department. OCEPM – YLA ☒ ☐ ☐ The Fire Suppression Pre-Plan is part of the Emergency Procedures Manual. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 17 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1326 SECURITY REVIEW Each facility administrator shall develop policies and 3-1-G Annual Facility Security Review procedures to annually review, evaluate, and document security of the facility. The review and 3-8-020 Security at YLA evaluation shall include internal and external security, 3-8-032 Key Control including, but not limited to, key control, equipment, and staff training. 3-8-104 Night Security ☒ ☐ ☐ 3-8-105 Perimeter and Gate Security The last Security Review was conducted on July 10, 2023, by Assistant Director Erick Bieger. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific OCEPM – YLA policies and procedures for emergencies that shall ☒ ☐ ☐ include, but not be limited to: 3-1-102 Escapes (a) escape, disturbances, and the taking of ☒ ☐ ☐ 3-1-104 Hostage and Major Disturbance hostages; 3-1-015 Use of Force OCEPM – JH XII 3-1-104 (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ 3-1-015 attack; 3-2-032 OCEPM V OCEPM VI (c) fire and natural disasters; ☒ ☐ ☐ OCEPM X OCEPM – YLA Emergency: FIRE I 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 18 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS OCEPM VIII (d) periodic testing of emergency equipment; ☒ ☐ ☐ OCEMP – YLA Emergency V OCEPM IV-A (e) emergency evacuation of the facility; and ☒ ☐ ☐ OCEPM – YLA Emergency II 3-1-102 3-1-104 3-1-015 (f) a program to provide all youth supervision staff ☒ ☐ ☐ with an annual review of emergency procedures. The last Emergency Procedures Review was conducted by Erick Bieger on July 18, 2023. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 19 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS The facility administrator shall develop and implement 3-1-049, II-A, 10 Auto-Log Entries policy and procedures that provide for direct visual observation of youth at a minimum of every 15 3-1-049, II-B, 10 Manual Log Entries minutes, at random or varied intervals during hours 3-8-D DJCO Duties when youth are asleep or when youth are in their rooms, confined in holding cells or confined to their 3-8-G DJCO Duties (Night) bed in a dormitory. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system designed to detect overt, We reviewed numerous safety check aggressive or assaultive behavior and to summon aid patterns and audits for the facility and in emergencies. All safety checks shall be found less than 1% of the recorded safety documented with the actual time the check is checks were late. The agency changed the completed. prompts for staff to complete the check at random and varied intervals through a computer-generated hourglass on the control screen in intervals of 8-14 minutes. This occurred after numerous checks, mainly on the graveyard shift, were either ☒ ☐ ☐ 14 or 15 minutes. We noted improvement with the checks due to the new system. The BSCC audit revealed the agency completes checks a minimum of every 15 minutes by almost all staff whether the youth are all out or in their rooms. We provided technical assistance to utilize a Population Count at intervals determined internally when the youth were all out of their rooms and did not record those counts as a safety check. While on-site, our observations were youth are out of their rooms for much of the day due to the vast programming schedule and activities each youth participates in. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 20 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN The facility administrator, in collaboration with the 3-1-053 Suicide Prevention Program healthcare and behavioral/mental health administrators, shall plan and implement written 3-1-106 Death, Serious Suicide Attempts policies and procedures which delineate a Suicide Prevention Plan. The plan shall consider the needs of youth experiencing past or current trauma. Suicide There were no suicide attempts by youth at prevention responses shall be respectful and in the the YLA from July 2022 to June 2023. least invasive manner consistent with the level of There was one youth who made suicidal suicide risk. The plan shall include the following statements after an assault on staff. He elements: was placed on Level III Status and stayed ☒ ☐ ☐ at YLA for the duration of the status, with constant supervision by staff. We reviewed the incident report for this youth and found staff responded appropriately, CEGU staff responded and remained active with the youth, and within 24 hours, the youth was downgraded to a Level II. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and 3-1-053, II-C, 17 Training and the Juvenile Corrections Officer Core ☒ ☐ ☐ Course. JCOCC Module 5.5 (b) Screening, Identification Assessment and Precautionary Protocols 3-1-053, I-D (1) All youth shall be screened for risk of suicide at intake and as needed during detention. 3-1-053, I-E ☒ ☐ ☐ 3-1-053, II 3-8-008 (2) All youth supervision staff who perform intake processes shall be trained in screening youth for ☒ ☐ ☐ 3-1-053, I-D Intake Questions risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of suicide ☒ ☐ ☐ 3-1-053, I-D shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☐ ☐ 3-1-053, III-A behavioral/mental health assessment. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 21 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ 3-1-404 Referral of Youth to Mental Health (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☐ ☐ 3-1-053, II-A, 1-3 (e) Safety Interventions (1) Procedures to address intervention protocols ☒ ☐ ☐ 3-1-053, I for youth identified at risk for suicide which may 3-1-053, II include, but are not limited to: (A) Housing consideration ☒ ☐ ☐ 3-1-053, I-J (B) Treatment strategies including trauma- informed approaches ☒ ☐ ☐ 3-1-053, III-D, 5 (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal ☒ ☐ ☐ 3-1-053, III Procedures behaviors. (f) Communication (1) The intake process shall include 3-2-011, II-C, 3-e communication with the arresting officer and family ☒ ☐ ☐ guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for suicide with youth ☒ ☐ ☐ 3-1-053, III Procedures supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts 3-1-106 Critical Incident Debriefing (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during 3-1-053, II-D, 10 and after the critical incident. (2) Process for a debriefing event with affected ☒ ☐ ☐ 3-1-106, IV-A staff. (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ 3-1-106, IV-C 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 22 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Documentation (1) Documentation processes shall be developed ☒ ☐ ☐ 3-1-053, II-C to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, 3-1-053, III-A, 1-f Level 1 Participation services and activities which are available to other non-suicidal youth, unless deemed necessary for the ☒ ☐ ☐ 3-1-053, III-A, 2-h Level 2 Participation safety of the youth or security of the facility. Any deprivation of programs, services or activities for 3-1-053, III-A, 3-j Level 3 Participation youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of The agency reports there have been no notification on each legal action, pertaining to ☒ ☐ ☐ legal actions this cycle. conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED 3-1-106 Deaths, Serious Suicide Attempts, (1) Death of a Youth. and Other Serious Incidents (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental 3-1-106, III-B, 3 and 4 Parent and Attorney health director, shall develop written policies and ☒ ☐ ☐ 3-1-106, III-C, 3 Juvenile Court procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written 3-1-106, IV-C policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the ☒ ☐ ☐ facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the 3-1-106, II-F Attorney General under Government Code ☒ ☐ ☐ Section 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 3-1-106 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 23 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with 3-1-106, III-B and C the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☐ ☐ 3-2-G and profile survey reports to the Board within 10 working days after the end of each reporting period, 3-2-301, III-B, 3 in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) 3-8-008, I-A, 1-b (80) When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more ☒ ☐ ☐ than fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES The facility administrator shall develop and implement 1-4-123, I-H written policies and procedures for admittance of youth that emphasize respectful and humane 3-1-022 (Orientation) engagement with youth, and reflect that the admission 3-1-405 Mental Health Screening process may be traumatic to youth who may have already experienced trauma. Policies shall be trauma- 3-8-B informed, culturally relevant, and responsive to the 3-8-004 language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these 3-8-008 regulations: YLA staff receive the youth’s initial ☒ ☐ ☐ Receiving Screening Form when transferred to the facility, along with the youth treatment sheet which outlines any medical or mental health information. Youth must be cleared by medical and CEGU staff prior to transfer. Staff also implement the Adolescent Childhood Experience (ACE) Questionnaire to document any classification concerns during the admission process. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 24 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☐ ☐ 3-8-B of admittance in accordance with the provisions of Welfare and Institution Code Section 627; 3-8-008, I-C, 14 3-8-B (2) Offer of a shower; ☒ ☐ ☐ 3-8-008, I-C, 8 3-8-B (3) Documented secure storage of personal ☒ ☐ ☐ belongings; 3-3-008, I-C (4) Offer of food upon arrival; ☒ ☐ ☐ 3-8-B 3-8-008, I-C (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ 3-2-011, B Medical Screening disabilities; 3-8-B (6) Screening for physical and developmental disabilities in accordance with Sections 1329, ☒ ☐ ☐ 3-8-008, I-C, 7 1413, and 1430 of these regulations; 3-8-008, I-C, 16 (7) Contact with Regional Center for the Developmentally Disabled for youth that are 3-8-B suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 3-8-008 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ 3-1-055 (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive ☒ ☐ ☐ 3-2-011 environment. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 25 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures 3-1-107 that advise the youth of the estimated length of stay, inform them of program guidelines and provide written 3-1-043 screening criteria for inclusion and exclusion from the program. 3-1-046 ☒ ☐ ☐ 3-1-050 3-2-005 3-8-B 3-8-008, I-C, 15 (d) juvenile halls shall develop policies and procedures that advise any committed youth of the ☒ ☐ ☐ 3-1-022, I-B, 11 estimated length of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE 1-4-123, IV-B The facility administrator shall develop and implement written policies and procedures to reduce the risk of 3-1-055, II-A, 4 SOGIE sexual abuse by or upon youth. The policy shall 3-2-011, II-C, 8-c PREA Assessment require facility staff to assess each youth within 72 Screening Tool hours of admission based on the following information: ☒ ☐ ☐ Staff receive the JH Trauma Assessment when delivered to assist in Classification decisions. We suggested YLA re-initiate the SOGIE tool when transferred to the facility as some youths have been in custody for a long period of time prior to reception at YLA. 1-4-123, IV-B, 2 (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ 3-2-011, II-B, 2 (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ 1-4-123, IV-B, 2-b queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; 3-1-055, II-A, 5 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 26 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1-4-123, IV-B, 2-c (c) Current charges and offense history; ☒ ☐ ☐ 3-1-055, B Housing and Classification 3-2-005, I-A, 6 1-4-123, IV-B, 2 (d) Age; ☒ ☐ ☐ 3-2-005, I-A, 2 1-4-123, IV-B, 2 (e) Level of emotional and cognitive development; ☒ ☐ ☐ 3-2-005, I-A, 5 and 9 1-4-123, IV-B, 2 (f) Physical size and stature; ☒ ☐ ☐ 3-2-005, I-A, 2 1-4-123, IV-B, 2 (g) Mental illness or mental disabilities; ☒ ☐ ☐ 3-2-005, I-A, 5 and 9 1-4-123, IV-B, 2 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ 3-2-005, I-A, 9 1-4-123, IV-B, 2 (i) Physical disabilities; ☒ ☐ ☐ 3-2-005, I-A, 9 1-4-123, IV-B, 2 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ 3-2-005, I-A, 4 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 27 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ ☐ ☐ 1-4-123, IV-B, 2 supervision, additional safety precautions, or separation from certain other youth. 3-2-005, I-A Staff shall ascertain this information through conversations with the youth during the admittance 1-4-123, IV-B process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ 3-1-055, II-A, 2 court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the 1-4-123, IV-B facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive 3-1-055, II-A, 3 information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES The facility administrator shall develop and implement 3-8-014 Release Procedures written policies and procedures for release of youth from custody which provide for: Prior to a youth’s release from YLA, an exit summary is prepared to direct the youth for re-entry expectations with input from CEGU, Medical, Program, or Education referrals, and reporting responsibilities. ☒ ☐ ☐ The agency completes the Release Authorization Form which prompts staff to complete the process of requirements in regulation. There is also a release summary report generated directing who the responsible adult is that the youth is being released to as well as OC Social Services and Juvenile Re-entry Resources flyers to assist the youth and parent in connecting back to the community. (a) verification of identity/release papers; ☒ ☐ ☐ 3-8-014, I-A, 1 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 28 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 3-1-011 (b) return of personal clothing and valuables; ☒ ☐ ☐ 3-8-014, I-B, 3 3-8-014, I-B, 9 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 3-8-014, I-A, 1 (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ 3-8-014, I-B, 7 regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 3-8-014, I-B, 12 (f) notification of facility mental health personnel. ☒ ☐ ☐ 3-8-014, I-B, 12 The facility administrator shall develop and implement policies and procedures for post-disposition youth to I-4-123, IV-B coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and 3-8-014, I-B behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of ☒ ☐ ☐ 3-8-007 YLA Furlough Procedure youth from custody. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 29 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352 CLASSIFICATION The facility administrator shall develop and implement 3-1-046 Classification of Youth to YLA written policies and procedures on classification of youth for the purpose of determining housing 3-8-B placement in the facility. Such procedures shall: YLA uses the ACE Questionnaire and Facility worksheet to determine the appropriate placement of youth in the sole operating unit, YLA 1. All youth entering ☒ ☐ ☐ YLA are placed in the PPIDE Program, Progressive Rehabilitation in a Diverse Environment. Based on the classification process, youth are assigned an upper or lower room, closer or farther from the staff center counter area. A youth’s classification is reviewed when a behavior incident occurs or at a minimum of every 30 days for the ongoing case plan. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the 3-1-046, I-A, 1 appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the 3-1-046, I-A, 8 need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; ☒ ☐ ☐ 3-1-046, I-C, 9 (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall 1-4-123, IV-C include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ 3-1-046, I-A legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of 1-4-123, IV-C supervision and the youth's behavior while in custody; ☒ ☐ ☐ and, 3-8-B 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 30 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provide that facility staff shall not separate youth from the general population or assign youth to a single 3-1-H, I occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, ☒ ☐ ☐ mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☐ ☐ 1-4-123 identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies 1-4-123 and procedures ensuring respectful and equitable ☒ ☐ ☐ treatment of transgender and intersex youth. The 3-1-055 LGBTQI Youth-Intake, Housing, policies shall provide that: and PREA Considerations (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s 3-1-055, II-F, 1 preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use ☒ ☐ ☐ of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their ☒ ☐ ☐ 3-1-055, II-G gender identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes 3-1-055, II-B, 1-b their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any ☒ ☐ ☐ decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to ☒ ☐ ☐ 3-1-055, II-C, 2 medical and behavioral health providers qualified to provide care and treatment to transgender and intersex youth. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 31 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, 3-1-055, II-E, 1 and 2 facility staff shall make every effort to ensure the ☒ ☐ ☐ safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s 3-1-054 anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender 3-1-055, II-H, 3 of the staff member who conducts any search of the youth. 1353 ORIENTATION The facility administrator shall develop and implement 3-1-022 Youth Rights written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with Upon transfer to YLA, youth are provided a video orientation if feasible. Provision shall be made one-on-one orientation of the program by to provide accessible orientation information to all facility staff and re-watch the PREA video. detained youth including those with disabilities, limited literacy, or English language learners. Orientation ☒ ☐ ☐ shall include information that addresses: The PRIDE Program at YLA has an Orientation Handbook to provide youth with the elements, expectations, and responsibilities while in the program. Youths sign a contract indicating they understand the rules and program expectations. (a) facility rules including contraband and searches and disciplinary procedures; 3-1-022, I-A, 16 Facility Rules, Sanctions, ☒ ☐ ☐ and Due Process 3-1-043 Due Process (b) facility’s system of positive behavior interventions and supports, including behavior expectations, 3-1-022, I-A, 16 Facility Rules, Sanctions, incentives that youth will receive for complying with facility rules, and consequences that may result when ☒ ☐ ☐ and Due Process youth violate the rules of the facility; 3-1-043, II-C Behavior Management (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ 1-4-123 PREA Policy harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; 3-1-022, I-A 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 32 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) identification of key staff and their roles; ☒ ☐ ☐ 3-1-022, I-A, 16 (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to 3-1-022, I-A, 16 Grievance Procedure be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve 3-1-025 the issue; 3-1-022, I-A, 8 Attorney Visits (f) access to legal services and information on the ☒ ☐ ☐ court process; 3-1-025; I-A, 9 Telephone Contact with Attorney 3-1-022, I-A, 14 Medical and Psychological (g) access to routine and emergency health and ☒ ☐ ☐ Assistance mental health care; 3-1-401 3-1-009, F-6, I-A, 12 3-1-022, I-A, 7 Programs and Activities (h) access to education, religious services, and ☒ ☐ ☐ recreational activities; 3-1-022, I-A, 12 Religious Services 3-1-022, I-A, 15 Education (i) housing assignments; ☒ ☐ ☐ 3-2-005 Classification of Youth at JH (j) opportunity for personal hygiene and daily showers including the availability of personal care items 3-1-022, I-A, 6 Personal Hygiene ☒ ☐ ☐ 3-1-022, I-A, 11 Daily Showers 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 33 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) rules and access to correspondence, visits and telephone use; 3-1-022, I-A, 5 Visiting 3-1-022, I-A, 10 Correspondence 3-1-022, I-A, 17 Telephone Use ☒ ☐ ☐ 3-1-024 Youth Mail 3-1-036 Youth Use of Telephones 3-1-209 Youth Telephone Calls (l) availability of reading materials, programming, and other activities; 3-1-022, I-A, 7 Programming and Activities ☒ ☐ ☐ 3-1-022, I-A, 15 Reading Materials 3-1-041 (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; 3-1-022, I-B, 1 and 2 ☒ ☐ ☐ 3-1-015 3-1-056 (n) immigration legal services; ☒ ☐ ☐ 3-1-022, I-A, 10 (o) emergencies including evacuation procedures; ☒ ☐ ☐ 3-1-022, I-A, 6 (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment 1-4-123 PREA Policy by other youth and staff; ☒ ☐ ☐ 3-1-022, I-A, 7 (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ 3-1-022, I-B, 11 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 34 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ 3-1-022, II-E (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility 3-1-022, I-B, 12 that at a minimum includes answers to frequently ☒ ☐ ☐ asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 3-1-022, I-B, F 1354 SEPARATION The facility administrator shall develop and implement 3-1-027, VII Separation written policies and procedures that address: When a youth declines to participate in an expected activity, it is considered self- separation. The agency has created a form to use for this, but it is not consistently done. In all cases, an entry is made in the ICMS log, which is the required component in regulation. We reviewed 15 of the 280 youth separation incidents, including log entries detailing the youth’s reason for separation (self-separation or Restricted Status-RS). The agency uses Restricted Status (RS) as a form of separation for ☒ ☐ ☐ discipline. This status means during free time and meals, youth are seated in a chair outside their room or at a table away from the group. Youth receive all required elements of T15 for self-separation or RS. We provided technical assistance to ensure when youth are on RS, they are able to have access to a table or desk to work on assignments and consume meals. We also indicated, as with the other facilities, to remove separation from the Room Confinement Chapter in policy to ensure youth are not placed on RC while separated from the group. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 35 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) separation of youth for reasons that include, but are not be limited to, medical and mental health ☒ ☐ ☐ 3-1-027, VII-A conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ 3-1-027, VII-B (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ 3-1-027, VII-C necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☐ ☐ 3-1-027, VII-D (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and ☒ ☐ ☐ 3-1-027, V-I through VII Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains ☒ ☐ ☐ 3-1-027, VII-E necessary. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 36 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and 3-1-027 Room Confinement (RC) implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section We reviewed 15 of the 143 incidents of RC 208.3. The placement of a youth in room confinement from July 2022 to June 2023. Staff do a shall be accomplished in accordance with the good job of articulating the safety and following guidelines: security issue resulting in room placement and removing the youth as soon as the situation is no longer an issue. Several we read were incidents where a youth became verbally aggressive with staff. When the youth calmed down, after a brief period in ☒ ☐ ☐ their room, the youth was reintegrated with the group pending Due Process for the rule violation. Not all incidents were Major Incidents and did not result in formal Due Process procedures, however, each was well documented. Most sanctions involve a youth reintegrating through Restricted Status, for one to seven days, which limits free time in the group setting. (1) Room confinement shall not be used before other, less restrictive, options have been 3-1-027, I-B, 1 attempted and exhausted, unless attempting those ☒ ☐ ☐ options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, ☒ ☐ ☐ 3-1-027, I-B, 2 or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical ☒ ☐ ☐ 3-1-027, I-B, 3 health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☐ ☐ 3-1-027, I-B, 4 confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ 3-1-027, I-B, 4-a 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 37 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Consult with mental health or medical staff. ☒ ☐ ☐ 3-1-027, I-B, 4-b (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ 3-1-027, I-B, 4-c reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☐ ☐ 3-1-027, I-B, 5 (A) Document the reasons for room confinement and the basis for the extension, 3-1-027, I-B, 5-a the date and time the youth was first placed in ☒ ☐ ☐ room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ 3-1-027, I-B, 5-b integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ ☐ ☐ 3-1-027, I-B, 5-c every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ 3-1-027, I-C youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards ☒ ☐ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ 3-1-027, I-D protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that 3-1-027, I-E requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an imminent and ☒ ☐ ☐ substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 38 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat 3-1-027, I-F and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in ☒ ☐ ☐ an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN The facility administrator shall develop and implement ☒ ☐ ☐ 3-1-306 Institutional Case Planning and written policies and procedures for assessment and Case Reviews case planning. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 39 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: The assessment is based on information collected 3-1-050, Purpose: Juvenile Facility during the admission process with periodic review, Assessment which includes the youth's risk factors, needs and strengths including, but not limited to, identification of 3-1-306, II-A, 4 substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. OC Probation determines the best placement of the youth based on programs and factors related to age, petition information, prior record, gang affiliation, and other elements to address the program he or she will participate in. The DJCO assigned to complete the assessment for youth at YLA must do 30- day ‘ongoing’ plans and Release/Exit Plans. The plan articulates the programs ☒ ☐ ☐ and services to meet the established goals identified in the Initial Plan. We reviewed 15 ongoing 30-day plans and found the assigned DJCO did a great job of articulating the needs but the updates to the progress were not routinely completed. The Exit Plan provided a summary of these objectives. The agency exceeds regulation by requiring a 14-day Plan, 30-day plans thereafter, and a Release Plan. They are timely and inclusive of the goals. We provided technical assistance to monitor the case plans to ensure this information is updated in the ongoing plan. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth 3-1-306, I-C Initial Service Plan held for at least 30 days or more and created within 40 days of admission. ☒ ☐ ☐ Completed on youth in custody for ten days or more. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 40 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) objectives and time frame for the resolution of problems identified in the assessment; 3-1-306, I-D ☒ ☐ ☐ 3-1-306, II-C-2 (B) a plan for meeting the objectives that includes a description of program resources 3-1-306, II-A, 4 needed and individuals responsible for assuring that the plan is implemented; 3-1-306, II-C, 3 ☒ ☐ ☐ 14 Day Case Plan YLA and YGC: 3-1-306, II-C, 3 (3) periodic evaluation of progress towards meeting the objectives, including periodic review 3-1-306, I-E and discussion of the plan with the youth; ☒ ☐ ☐ 3-1-306, II-C, 4 (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed ☒ ☐ ☐ 3-1-306, II-C, 5 and 6 Exit Summaries for post dispositional youth in accordance with Section 1351; and, 3-1-306, II-C, 5 (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be 3-1-306, I-F developed with input from the family, supportive ☒ ☐ ☐ adults, youth, and Regional Center for the 3-1-306, II-C, 4 Developmentally Disabled. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 41 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1356 COUNSELING AND CASEWORK SERVICES 3-1-306 The facility administrator shall develop and implement written policies and procedures ensuring the 3-1-056, II-B Casework Reports availability of appropriate counseling and casework 3-1-056, II-C, 5 services for all youth. Policies and procedures shall ensure: Facility staff are responsible for meeting with youths a minimum of one time each ☒ ☐ ☐ week. We reviewed chrono notes and found staff articulated their conversations with youth to monitor progress and/or issues of concern in the program. The notes can be viewed by the youth’s PO and other agency staff. The information triggers a review of goals and objectives, allowing the youth to work with staff on a multitude of identified issues. (a) youth will receive assistance with needs or concerns that may arise; 3-1-306, II-A, 10-a ☒ ☐ ☐ 3-1-306, II-C, 4 and 5 (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, 3-8-B, II-D probation officer, or other public official; and, ☒ ☐ ☐ 3-8-006 3-8-021 (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ 3-1-306, II-C, 6 Exit Summary 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 42 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the 3-1-015 Use of Force-Physical, Mechanical responsible physician, shall develop and implement and Chemical (UF) written policies and procedures for the use of force, which may include chemical agents. Force shall never 3-1-056 OC Use be applied as punishment, discipline, retaliation or treatment. There were 36 incidents of UF involving 73 (a) At a minimum, each facility shall develop policies youths, most youth-on-youth assaults. and procedures which: Eighteen of the 73 youths were involved in an OC deployment. Our review of 15 incidents reveals staff does a great job of providing factual information leading up to the incident and detailed follow-up post- incident. The response by medical staff and CEGU, if on-site, is timely and provides ☒ ☐ ☐ immediate feedback to staff about the youth’s medical and mental health status. A follow-up in each report summarizes timelines from responding staff, including medical and CEGU, as well as time on RC or in restraints if applicable, as well as OC protocol follow-up, and behavior post- incident. The agency conducts a Review for each UF, UR, and OC Spray incident within 30- 45 days. The Review includes an SME, typically a Defensive Tactics Instructor, a Field Supervisor, a Supervising JCO, and a staff from the involved facility. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☐ ☐ 3-1-015, I-A 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical options 3-1-015, I-E ☒ ☐ ☐ and define when those force options are appropriate. (3) describe force options or techniques that are expressly prohibited by the facility. 3-1-015, I-G ☒ ☐ ☐ 3-1-015, I-H (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ ☐ ☐ 3-1-015, I-O action to immediately stop it. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 43 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that includes time period and procedure for 3-1-303 Special Incident Reports documenting and reporting the use of force, including reporting requirements of management 3-1-015, I-O Completing an Incident Report and line staff and procedures for reviewing and 3-1-015, II-D, 2 SJCO Responsibilities tracking use of force incidents by supervisory and ☒ ☐ ☐ or management staff, which include procedures for 3-1-015, II-E OC Review Committee debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been The above sections articulate the experienced by staff and /or the youth involved. responsibilities to review each use of force incident. (6) Include an administrative review and a system for investigating unreasonable use of force. 1-4-108, II-E, 2-c ☒ ☐ ☐ 3-1-015 (7) define the role, notification, and follow-up procedures required after use of force incidents for ☒ ☐ ☐ 3-1-015, II-C, 6 and 7 (Medical and CEGU) medical, mental health staff and parents or legal guardians. 3-1-015, II-D, 7 SJCO Notice to Parent (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☐ ☐ 3-1-015, II-L Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: 3-1-015 (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and 3-1-056, II-B, 5-a through f the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s ☒ ☐ ☐ 3-1-015 safety or the safety of others and only when de- escalation efforts have been unsuccessful or are 3-1-056, II-B, 1 not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical 3-1-015 agents. This shall include that youth who have been ☒ ☐ ☐ exposed to chemical agents shall not be left 3-1-056, II-B, 11 unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 44 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) define the role, notification, and follow-up procedures required after use of force incidents 3-1-015 involving chemical agents for medical, mental health staff and parents or legal guardians. 3-1-056, II-B, 11-I ☒ ☐ ☐ 3-1-056, II-B, 11-j 3-1-056, II-B, 11-m (5) provide for the documentation of each incident of use of chemical agents, including the reasons 3-1-303 Special Incident Report for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and ☒ ☐ ☐ 3-1-015, II-B, 8 OC Report location of use, decontamination procedures applied and identification of any injuries sustained 3-1-015, II-C, 4 JCO Report as a result of such use. 3-1-015, II-D, 2 SJCO Review (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular ☒ ☐ ☐ training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions that would contraindicate certain types ☒ ☐ ☐ 3-1-015, II-B, 3 of force; (2) acceptable chemical agents and the methods of application. 3-1-015 ☒ ☐ ☐ 3-1-056, II-B, 4 (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☒ ☐ ☐ 3-1-015, II-C, 6-9 (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ 3-1-015, II-B, 5 -a and b (5) physical training force options that may require the use of perishable skills. ☒ ☐ ☐ 3-1-015, II-B, 5- d (6) timelines the facility uses to define regular training. ☒ ☐ ☐ 3-1-015, II-B, 5-d 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 45 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the 3-1-006 Handcuffs, Shackles and responsible physician and mental health director, Transportation Belts shall develop and implement written policies and procedures for the use of restraint devices. Restraint ☐ ☐ ☒ devices include any devices which immobilize a Youth requiring restraint at YLA as defined youth's extremities and/or prevent the youth from by this regulation are transported to JH. being ambulatory. There were no incidents requiring UR or transfer to JH since July 2022. Physical restraints may be used only for those youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☐ ☐ ☒ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back ☐ ☐ ☒ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation ☐ ☐ ☒ within the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager may delegate authority to place a ☐ ☐ ☒ youth in restraints to a physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☐ ☐ ☒ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from ☐ ☐ ☒ the time of placement, to assess the need for mental health treatment. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 46 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and ☐ ☐ ☒ any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: ☐ ☐ ☒ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or ☐ ☐ ☒ techniques. (c) acceptable restraint devices. ☐ ☐ ☒ (d) signs or symptoms which should result in ☐ ☐ ☒ immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation ☐ ☐ ☒ equipment. (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in ☐ ☐ ☒ a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☐ ☐ ☒ (h) exercising of extremities. ☐ ☐ ☒ 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION 3-1-006, I-A, 6 WITHIN THE FACILITY. The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health ☒ ☐ ☐ The agency used restraints within the director, shall develop and implement written policies parameters of this regulation 67 times for and procedures for the use of restraint devices when 73 youths involved in a UF incident. The the purpose is for movement or transportation within documentation in the incident report and the facility that shall include the following: summary articulates the need for use as well as the time in and out of restraints. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required ☒ ☐ ☐ 3-1-006, I-B Handcuffs training. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ 3-1-006, I-B, 1-K 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 47 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) an individual assessment of the need to apply restraints for movement or transportation that 3-1-006, I-A, 6 includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☐ ☐ 3-1-006, I-C devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ 3-1-006, I-E and F Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in There are no Safety Rooms at YLA. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 48 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The placement of a youth in the safety room shall ☐ ☐ ☒ be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation ☐ ☐ ☒ by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: ☐ ☐ ☒ (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of ☐ ☐ ☒ Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement 3-1-013 Facility Searches written policies and procedures governing the search ☒ ☐ ☐ of youth, the facility, and visitors. Policies and 3-1-054 Personal Searches and Control of procedures shall provide that: Contraband (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and 3-1-013, I-C staff. ☒ ☐ ☐ 3-1-054 3-3-020, I-A (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being ☒ ☐ ☐ 3-1-013, I-D searched and shall not be conducted for harassment or as a form of discipline or punishment. 3-1-054 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 49 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. 3-1-054, III-D 3-1-054, III-E 3-1-054, III-F ☒ ☐ ☐ The agency conducted 29 strip searches at YLA from July 2022 to June 2023. All incidents reviewed contained appropriate reasonable suspicion to justify the search and supervisor approval. (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ 3-1-054, II-F, 1 (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor 3-1-054, III-D, 1 when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. 1-4-123, IV-D 3-1-054, V Gender Non-Conforming, ☒ ☐ ☐ Transgender, and Intersex Youth (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent 1-4-123, IV-D, 1 circumstances or when conducted by a medical professional. Such searches must be justified and ☒ ☐ ☐ 3-1-054, III-C, 2 (Pat Search) documented in writing. 3-1-054, III-D, 7 (Strip Search) 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 50 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement 3-1-012 Resident Grievance Procedure written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited YLA had 4 grievances filed from July 2022 to health care services, classification decisions, to June 2023. Each of the four was filed in program participation, telephone, mail or visiting April 2023 on separate dates, regarding a procedures, food, clothing, bedding, mistreatment, teacher whom the youth(s) felt did not help harassment or violations of the nondiscrimination them, was unfair to certain students, and policy. There shall be no time limit on filing did not allow full credit. grievances. Policies and procedures shall include provisions whereby the facility manager ensures: ☒ ☐ ☐ The grievance was forwarded to the school administrator who resolved the grievance. We spoke to the school principal about this, and he was able to assure the student he had discussions with the particular teacher regarding the classroom behavior and treatment. We provided technical assistance to ensure the OE responds to the facility administrator and the facility will work to resolution. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to 3-1-012, II-A, 1 Free access to form have free access to the form; ☒ ☐ ☐ 3-1-012, I-G Instructions (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ 3-1-012, I-O, 1 supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; 3-1-012, I-H ☒ ☐ ☐ 3-1-012, II-A, 4 (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☐ ☐ 3-1-012, I-H grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ 3-1-012, II-A, 2 directly involved in the circumstances which led to the grievance. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 51 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ 3-1-012, I-N (e) provision for a written response to the grievance which includes the reasons for the decisions; 3-1-012, II-A, 4 Level 1 Grievance ☒ ☐ ☐ 3-1-012, II-B, 5 Level 2 Grievance 3-1-012, II-C, 5 Level 3 Grievance (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ 3-1-012 II-B involved in the circumstances which led to the grievance; 3-1-012, II-C (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ 3-1-012, I-I longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual ☒ ☐ ☐ 3-1-012, I-B harassment. Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be 1-3-404 addressed and documented in accordance with ☒ ☐ ☐ written policies and procedures within a specified C-14 Citizen Complaints timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical 1-3-307 harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall 3-1-303 be maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the ☒ ☐ ☐ end of the shift, unless additional time is necessary and We reviewed numerous incident reports for authorized by the facility manager or designee. UF, RC, and other related facility-specific documentation. The facts included captured all information expected per regulation. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 52 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, 3-1-047, I DNA Collection Custodial Youth IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized 2-3-010 law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable ☐ ☐ ☒ force to collect blood specimens, saliva samples, and YLA does not use force to collect DNA. thumb or palm print impressions from individuals who Youths ordered to submit are in custody at are required to provide such samples, specimens or JH when ordered and the collection occurs. impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that 3-1-047, I-A an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to 3-1-047, II-B secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to 3-1-047, II-D provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The 3-1-047, II-C authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. 3-1-047, II-G Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for ☐ ☐ ☒ 3-1-048 Room Extraction Policy the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 53 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot 1370 EDUCATION PROGRAM (a) School Programs 3-1-B, I-A through F The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or The Orange County Office of Education designee pursuant to applicable State laws. The school operates the Otto Fischer School at and facility administrators shall develop and implement Juvenile Hall and the Youth Leadership written policy and procedures to ensure Academy. The Rio Contiguo School is communication and coordination between educators operated at the Youth Guidance Center. and probation staff. Culturally responsive and trauma- informed approaches should be applied when providing instruction. Education staff should At the inspection, the agency had no collaborate with the facility administrator to use operational policies for Education, required technology to facilitate learning and ensure safe in Title 15, as the existing draft policy last technology practices. The facility administrator shall cycle was never posted to ProbNet. As request an annual review of each required element of such, the agency was found non-compliant with this regulation. A new Policy was the program by the Superintendent of Schools, and a developed, highlighted in red throughout report or review checklist on compliance, deficiencies, this regulation, to address all elements. and corrective action needed to achieve compliance We now find the agency complaint with with this section. Such a review, when conducted, regulation. cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of The Education evaluation completed on Schools shall conduct this review in conjunction with a June 9, 2023, has no comments or qualified outside agency or individual. Upon receipt of references to reviewed policy or Education the review, the facility administrator or designee shall Code Requirements related to regulation. review each item with the Superintendent of Schools As such, we reached out to Joanne Finney and shall take whatever corrective action is necessary on August 1, 2023, the Principal with the ☒ ☐ ☐ to address each deficiency and to fully protect the San Diego Office of Education who educational interests of all youth in the facility. completed the annual evaluation. Ms. Finney verified she conducted on-site interviews with teachers, counselors, and transitional staff at each location to verify compliance with the California Education Code. She also interviewed youth, parents of youth, and probation staff while on-site over the 2-day evaluation period. Ms. Finney indicated her finding of compliance was based on those factors without knowing the facility had no policies on Education or that the MOU was from 2001. Graduated youth are enrolled in Rio Santiago Community College with the assistance of OCOE staff who monitor and supervise this learning. The Access (Alternative, Community, and Correctional Education Schools and Services) Program operates the JH and Camp Schools for the OCPD. Vocational opportunities are available including Culinary Programs, Paxton Patterson Construction Programming, ServSafe Food Handlers Certification, Express Employment Professional Career Preparedness, Southwest Airlines Professional Communications Certification, and Texas 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 54 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Tech University Center for Financial Responsibility. We interviewed on-site Principal Jim Perez and asked about the SB 167 legislation and how the OCOE interprets and implements this reduction of credits to graduate youth. Specifically, if a youth is eligible but is staying in the facility long-term, do they provide the student and the parent with the complete ‘picture’ to assist in the decision- making process? We were told youth who have the potential to graduate with traditional credits do so. Of our interviews with youth at each facility, three of the graduates received the full 220 credits. (b) Required Elements The facility school program shall comply with the State 3-1-B, I-G, 1 through 4 Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the Verified by the Education Evaluation educational program offerings. As stated in the 2009 completed on June 9, 2023. California Standards for the Teaching Profession, ☒ ☐ ☐ teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff 3-1-B, I-G, 1 through 4 shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (1) The course of study shall comply with the State Education Code and include, but not be limited to, 3-1-B, I-G, 4-a courses required for high school graduation. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 55 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Information and preparation for the High School Equivalency Test as approved by the California 3-1-B, I-G, 4-b Department of Education shall be made available to eligible youth. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (3) Youth shall be informed of post-secondary education and vocational opportunities. 3-1-B, I-G, 4-c ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (4) Administration of the High School Equivalency Tests as approved by the California Department of 3-1-B, I-G, 4-d Education, shall be made available when possible. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress 3-1-B, I-G, 4-e towards grade level standards. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (6) The minimum school day shall be consistent with State Education Code Requirements for 3-1-B, I-G, 4-f juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the ☒ ☐ ☐ time afforded for the minimum instructional day. Verified by the Education Evaluation Absences, time out of class or educational completed on June 9, 2023. instruction, both excused and unexcused, shall be documented. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 56 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Education shall be provided to all youth regardless of classification, housing, security 3-1-B, I-G, 4-g status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety ☒ ☐ ☐ of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be 3-1-B, I-H, 1 implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative . decisions made by probation staff that may affect ☒ ☐ ☐ 3-1-B, I-H, 2 the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school 3-1-B, I-H, 3 shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Verified by the Education Evaluation Education Code including the rights of students with completed on June 9, 2023. special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures ☒ ☐ ☐ 3-1-B, I-H, 4 that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or 3-1-B, I-I, 1 suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation Verified by the Education Evaluation determination reviews, and implementation of completed on June 9, 2023. Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their language needs pursuant to all applicable ☒ ☐ ☐ 3-1-B, I-I, 2 state and federal laws and regulations governing programs for EL students. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 57 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's 3-1-B, I-J, 1 educational history, including but not limited to: ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (A) School progress/school history; 3-1-B, I-J, 1-a ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (B) Home Language Survey and the results of the State Test used for English language proficiency; 3-1-B, I-J, 1-b ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (C) Needs and services of special populations as defined by the State Education Code, including but not limited to, students with special 3-1-B, I-J, 1-c needs. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (D) Discipline problems. 3-1-B, I-J, 1-d ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to determine the youth's general academic functioning 3-1-B, I-J, 2 levels to enable placement in core curriculum courses. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 58 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) After admission to the facility, a preliminary education plan shall be developed for each youth within five school days. 3-1-B, I-J 3 ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's records from his/her prior school(s), 3-1-B, I-J, 4 including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language ☒ ☐ ☐ assessment scores, immunization records, exit Verified by the Education Evaluation grades, and partial credits. Upon receipt of the completed on June 9, 2023. transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational 3-1-B, I-K, 1 placement in accordance with the State Education Code. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course work completed while in juvenile court school in 3-1-B, I-K, 2 accordance with the State Education Code. ☒ ☐ ☐ Verified by the Education Evaluation completed on June 9, 2023. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop 3-1-B, I-L, 1 policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- 3-1-B, I-M, 1 secondary education providers to facilitate access ☒ ☐ ☐ to educational and vocational opportunities for youth that considers the use of technology to Verified by the Education Evaluation implement these programs. completed on June 9, 2023. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 59 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND EXERCISE. 3-1-014 Recreation, Exercise, and The facility administrator shall develop and implement Programs written policies and procedures for programs, ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of 3-1-014 three hours a day during the week and five hours a ☒ ☐ ☐ day each Saturday, Sunday or other non-school days, 3-2-021, I of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written 3-1-014, I finding by the administrator/manager or designee that ☒ ☐ ☐ a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Daily schedules are posted in the living ☒ ☐ ☐ units. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ A Social Program Review memo was completed by Erick Bieger on July 20, relevant to the population. 2023. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 60 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming 3-8-B Program Description – PRIDE to include, but not be limited to, trauma focused, Program cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs The YLA Pride Program is a behavior- should be based on the youth’s individual needs as based phase advancement program with required by Sections 1355 and 1356. Such programs coordinated re-entry services from may be provided under the direction of the Chief partnering community agencies. The four- Probation Officer or the County Office of Education and phased system provides an opportunity for can be administered by county partners such as mental more responsibility and incentives as the health agencies, community based organizations, youths promote. Evidence-based faith-based organizations or Probation staff. curriculums and activities target risk and need assessment goals, individual Programs may include but are not limited to: motivators, appropriate interventions, and positive reinforcement. The YLA staff provides Effective Practices in Community Supervision (EPICS); Decision Points, Just Beginning; and recreation activities. Graduated youth participate in the COR Program, supervised by an SJCO, and facilitated in partnership with the OE and other local providers as part of the OCOE Programs referenced ☒ ☐ ☐ below. Community programming includes Joven Noble, a restorative justice program; AA and NA; Contempo Dance; Project Kinship Re-Entry; and Planned Parenthood. The OCOE provides Students Transitioning in Education and Parent Education Programming (STEPP); Career Technical Education for construction skill building (Mondays); and Virtual English 100 online education via Santiago Canyon College (Monday to Thursday mornings); Culinary Arts (Wednesday); Ready Set OC – Virtual Reality Career Exploration; and, a Horticulture Program. CEGU provides Anger Management, Self- Care Therapy, Teatime in the Meantime, Substance Abuse and mental Health Treatment, and Teen Stress Management 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 61 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to 3-1-014, I unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity ☒ ☐ ☐ 3-1-014, I each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and 3-1-014, I programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to 3-1-009, I-E and L religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A ☒ ☐ ☐ youth shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 62 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) opportunity for religious services and practices; ☒ ☐ ☐ 3-1-009, I-I (b) availability of clergy; and, ☒ ☐ ☐ 3-1-009, I-J (c) availability of religious diets. ☒ ☐ ☐ 3-1-403 1373 WORK PROGRAM The facility administrator shall develop policies and 3-8-022 YLA Unit Work Assignments procedures regarding the fair and consistent assignment of youth to work programs. Work assigned 3-8-023 ROP Culinary Arts Program to a youth shall be meaningful, constructive and related ☒ ☐ ☐ 3-8-201 Auxiliary Work Assignments to vocational training or increasing a youth's sense of (Youth Work Assignments) responsibility. Work programs shall not be imposed as a disciplinary measure Work Programs include Horticulture, Kitchen Crew, and on-site work crews. 1374 VISITING The facility administrator shall develop and implement 3-1-045 Video Conferencing/Visiting written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to 3-8-021 Visiting receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other ☒ ☐ ☐ family members, such as grandparents and siblings, Visiting occurs on Saturdays between 9 am and supportive adults, may be allowed to visit with the and 11 am. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and 3-8-021, I-A security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history ☒ ☐ ☐ represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but ☒ ☐ ☐ 3-8-021, I-A conversations shall not be monitored unless there is a security or safety need. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 63 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, 3-8-021, I-A, E-4 shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be ☒ ☐ ☐ accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ 3-1-045 Video Conference Visiting visiting. 1375 CORRESPONDENCE The facility administrator shall develop and implement 3-1-024 Youth Mail written policies and procedures for correspondence which provide that: ☒ ☐ ☐ Youth are allowed to send and receive unlimited pieces of mail. (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ 3-1-022, I-A, 10 (b) youth may send two letters per week postage free; 3-1-022, I-A, 10 ☒ ☐ ☐ 3-1-024, I-H (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder 3-1-024 of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to 3-1-054 search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there ☒ ☐ ☐ 3-1-040 Monitored Mail is reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS The administrator of each juvenile facility shall develop 3-1-036 Youth Use of Telephone and implement written policies and procedures to ☒ ☐ ☐ provide youth with access to telephone 3-1-001 communications. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 64 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1377 ACCESS TO LEGAL SERVICES The facility administrator shall develop written 3-1-025 Attorney Contact with Incarcerated procedures to ensure the right of youth to have access ☒ ☐ ☐ Youth to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ 3-1-025, I-A (b) provision for confidential consultation with attorneys; and, 3-1-054, 2-A-1 ☒ ☐ ☐ 3-1-025 (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ 3-1-025, I-F 1390 DISCIPLINE The facility administrator shall develop and implement 3-1-043 Behavior Management and written policies and procedures for the discipline of Disciplinary Due Process youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. 3-1-043, A-6, b Discipline shall be imposed at the least restrictive level ☒ ☐ ☐ 3-1-043, A-8 which promotes the desired behavior and shall not include corporal punishment, group punishment, 3-1-052 Supervision Techniques to Prevent physical or psychological degradation. Deprivation of and Control Acting Out Behavior the following is not permitted: (Discipline) 3-1-043, I-A, 8-a (a) bed and bedding; ☒ ☐ ☐ 3-1-052, II-A, 1-a 3-1-043, I-A, 8-b (b) daily shower, access to drinking fountain, toilet ☒ ☐ ☐ and personal hygiene items, and clean clothing; 3-1-052, II-A, 1-b 3-1-043, I-A, 8-c (c) full nutrition; ☒ ☐ ☐ 3-1-052, II-A, 1-c 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 65 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 3-1-043, I-A, 8-d (d) contact with parent or attorney; ☒ ☐ ☐ 3-1-052, II-A, 1-d 3-1-043, I-A, 8-e (e) exercise; ☒ ☐ ☐ 3-1-052, II-A, 1-e 3-1-043, I-A, 8-f (f) medical services and counseling; ☒ ☐ ☐ 3-1-052 II-A, 1-f 3-1-043, I-A, 8-g (g) religious services; ☒ ☐ ☐ 3-1-052 II-A, 1-g 3-1-043, I-A, 8-h (h) clean and sanitary living conditions; ☒ ☐ ☐ 3-1-052, II-A, 1-h 3-1-043, I-A, 8-i (i) the right to send and receive mail; ☒ ☐ ☐ 3-1-052, II-A, 1-i 3-1-043, I-A, 8-j (j) education; and, ☒ ☐ ☐ 3-1-052, II-A, 1-j 3-1-043, I-A, 8-k (k) rehabilitative programming. ☒ ☐ ☐ 3-1-052, II-A, 1-l 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 66 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct 3-1-043 Behavior Management and Due of youth. Such rules and penalties shall include both Process major violations and minor violations, be stated simply ☒ ☐ ☐ and affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement 3-1-043 Behavior Management and Due written policies and procedures for the administration Process of discipline which shall include, but not be limited to: YLA had 93 youths subject to DP because of a major rule violation. Each was afforded the opportunity of a hearing and administrative review. Of the 15 reports reviewed for this regulation, plus numerous UF and RC reports reviewed, no youth wished to pursue a hearing and accepted ☒ ☐ ☐ the proposed sanction. Sanctions include Restricted Status, loss of phase, and or a re-start. We provided technical assistance for supervisors to ensure consistent application for sanctions and if more than the general sanction for the behavior, to justify with additional factors of previous behaviors or a reason for the above general sanction. (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ 3-1-043, II-D, 4-c (b) prohibiting discipline to be delegated to any youth; 3-1-022, I-B, 3 ☒ ☐ ☐ 3-1-043, II-D, 4-c (c) definition of major and minor rule violations and their consequences, and due process requirements; 3-1-043, III-A Minor or Intermediate ☒ ☐ ☐ Behaviors 3-1-043, III-B Major Misbehaviors 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 67 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ 3-1-043, II-C, 6-g (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct 3-1-043, Attachment 1 imposing a minor consequence. Discipline shall be accompanied by written documentation and a policy of review and appeal to a supervisor; and, ☒ ☐ ☐ This is a matrix of rule violations and proposed sanctions at each facility. (f) major rule violations and the discipline process ☒ ☐ ☐ shall be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☐ ☐ 3-1-043, III-B, 3-b, 2 (2) accommodations provided to youth with disabilities, limited literacy, and English language ☒ ☐ ☐ 3-1-043, III-B, 3-c, 4 learners; (3) hearing by a person who is not a party to the ☒ ☐ ☐ 3-1-043, III-B, 3-c incident; 3-1-043, III-B, 3-c, 1 (4) opportunity for the youth to be heard, present ☒ ☐ ☐ 3-1-043, III-B, 3-c, 2 evidence and testimony; 3-1-043, III-B, 3-c, 5 (5) provision for youth to be assisted by staff in ☒ ☐ ☐ 3-1-043, III-B, 3-c, (3) the hearing process; (6) provision for administrative review. ☒ ☐ ☐ 3-1-043, III-B, 4 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 68 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) violations that result in a removal from camp or commitment program, but not a return to court, will 3-1-043, III-B, 2-c follow the due process provisions in subsection (e) above. ☒ ☐ ☐ 3-1-307 Procedure for Filing Application for Petition 1410 MANAGEMENT OF COMMUNICABLE DISEASES. 3-1-107 Management of Communicable The health administrator/responsible physician, in Diseases cooperation with the facility administrator and the HSA-CHS Policy Y-B-01.01 local health officer, shall develop written policies and ☒ ☐ ☐ Communicable Diseases procedures to address the identification, treatment, Intake Unit COVID Protocol control and follow-up management of communicable COVID Protocol for Intake and Release diseases. The policies and procedures shall address, Center (IRC) but not be limited to: Intake Unit COVID Protocol COVID Protocol for Intake and Release (a) Intake health screening procedures; ☒ ☐ ☐ Center (IRC) HSA-CHS Policy Y-B-01.01, Procedure I- Intake Screening Intake Unit COVID Protocol COVID Protocol for Intake and Release Center (IRC) (b) Identification of relevant symptoms; ☒ ☐ ☐ HSA-CHS Policy Y-B-01.01, Procedure II- Health Appraisal Signs and Symptoms; and VI-Screening based on risk and presenting signs and symptoms. Intake Unit COVID Protocol COVID Protocol for Intake and Release Center (IRC) (c) Referral for medical evaluation; ☒ ☐ ☐ OCJH has a 24/7 medical unit, so each youth is screened by them prior to entering the facility. Based on the screening, youth are processed and evaluated at admission. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 69 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Treatment responsibilities during detention; ☒ ☐ ☐ Intake Unit COVID Protocol HSA-CHS Policy Y-B-01.01, Procedure IV (e) Coordination with public and private community- ☒ ☐ ☐ COVID Protocol for Intake and Release based resources for follow-up treatment; Center (IRC) (f) Applicable reporting requirements; and, ☒ ☐ ☐ HSA-CHS Policy Y-B-01Procedure VIII 3-1-107 E (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ HSA-CHS Policy Y-B-01 Procedure X The policies and procedures shall be updated as necessary to reflect communicable disease priorities ☒ ☐ ☐ The current policies are because of Covid- identified by the local health officer and currently 19. recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) 3-1-022, I-A, 14 Medical and Psychological The health administrator, in cooperation with the Assistance facility administrator, shall develop policy and ☒ ☐ ☐ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE The youth’s personal clothing, undergarments and 3-8-010 footwear may be substituted for the institutional clothing and footwear specified in this regulation. The ☒ ☐ ☐ facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☐ ☐ 3-8-010, I-A tears. (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☐ ☐ 3-8-010 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 70 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Socks and serviceable footwear; ☒ ☐ ☐ 3-8-010, I-A, (2) Outer garments; ☒ ☐ ☐ 3-8-010, I-A (Sweatshirt) (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; 3-1-022 ☒ ☐ ☐ 3-8-010, I-A Last Paragraph (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ 3-8-010, I-A, Paragraph 2 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and ☒ ☐ ☐ 3-8-010, II-A dried completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☐ ☐ ☒ 3-8-010, I-A 1482 CLOTHING EXCHANGE The facility administrator shall develop and implement 3-8-010, I-A and B written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☐ ☐ ☐ The laundry schedule is posted in the living frequent exchange, outer garments, except for unit. footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING 3-8-010, I-D There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or ☒ ☐ ☐ spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 71 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS There shall be written policies and site-specific 3-8-001 procedures developed and implemented by the facility administrator for the availability of personal hygiene 3-8-003, II-J items. Each female youth shall be provided with 3-8-008, I-C, 7 sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; The agency sent out a memo dated July ☒ ☐ ☐ 21, 2023, articulating the combining of PMIs for YLA and YGC Personal Hygiene Items as well as Clothing, Linen, and Laundry procedures articulating the following required elements in this regulation. (a) Toothbrush; ☒ ☐ ☐ Memo I-a (b) Toothpaste; ☒ ☐ ☐ Memo 1-b (c) Soap; ☒ ☐ ☐ Memo I-c (d) Comb; ☒ ☐ ☐ Memo I-d 3-8-001, III Shaving (e) Shaving implements; ☒ ☐ ☐ Memo I-e (f) Deodorant; ☒ ☐ ☐ Memo I-f 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 72 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Lotion; ☒ ☐ ☐ Memo I-g (h) Shampoo; and, ☒ ☐ ☐ Memo I-h (i) Post-shower conditioning hair products. ☒ ☐ ☐ Memo I-i Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap Memo I, Last Paragraph provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, ☒ ☐ ☐ when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE There shall be written policies and site specific 3-8-003 Hygiene Guidelines procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ 3-8-003, I-A and B teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Youth shall have access to a razor daily, unless their 3-8-001, III Shaving appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Hair care services shall be available in all juvenile 3-8-001, II Haircuts facilities. Youth shall receive hair care services monthly. Equipment shall be cleaned and disinfected ☒ ☐ ☐ after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 73 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1500 STANDARD BEDDING AND LINEN ISSUE Clean laundered, suitable bedding and linens, in good 3-8-008, I-C, 7-d repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall 3-8-010 include, but not be limited to: ☒ ☐ ☐ The agency sent out a memo dated July 21, 2023, articulating the combining of PMIs for YLA and YGC Clothing, Linen, and Laundry procedures articulating the following required elements in this regulation. (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of ☒ ☐ ☐ Memo II-a these regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ Memo II-b (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Memo II-c 3-8-003, II-B, 1 and 2 (d) One towel; and, ☒ ☐ ☐ Memo II-d (e) One blanket or more, up on request ☒ ☐ ☐ Memo II-e 1501 BEDDING LINEN EXCHANGE The facility administrator shall develop and implement 3-3-010 site specific written policies and procedures for the scheduled exchange of laundered bedding and linen Memo II-Last Paragraph ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least The laundry schedule is posted in each once each week. living unit. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 74 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The covering blanket shall be cleaned or laundered once a month. 3-3-010 ☒ ☐ ☐ Memo II-Last Paragraph 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE 3-8-F The facility administrator shall develop and implement written policies and site-specific procedures for the 3-8-002 maintenance of an acceptable level of cleanliness, 3-8-304 repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 75 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ ☒ Dependent or neglected minors who are defined under Violation Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☐ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☐ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violation 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 76 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7388 Orange Probation Youth Leadership Academy CAMP PRO 23-24 Page 77 of 77 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7388 FACILITY: Orange County Youth Leadership Academy TYPE: Camp RC: 115 (5 SYTF Beds) FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 25, 2023 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S YLA Building 1: There were 28 youths in custody on the day of the inspection, all YLA Commitments, and no SYTF youth. Upper 24’ x 42 Dayroom 2001 2 10 2 10 Lower 22’ x 22’ Lower Single 2001 2 2 2 4 112 sq. feet 1 1 1 level Lower Double 2001 12 2 2 24 112 sq. feet 1 1 1 level Upper Double 2001 16 2 2 32 112 sq. feet 1 1 1 level Notes: The dayroom space is in the center of each side of the rooms in the unit. There are two toilets in shower rooms off each side of the dayroom. YLA Building 2: Building #2 was unoccupied on the date of the Inspection. Dayroom 2001 2 10 2 10 Lower Single 2001 2 2 2 4 112 sq. feet 1 1 1 level Lower Double 2001 12 2 2 24 112 sq. feet 1 1 1 level Upper Double 2001 16 2 2 32 112 sq. feet 1 1 1 level Notes: The dayroom space is in the center of each side of the rooms in the unit. There are two toilets in shower rooms off each side of the dayroom. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7388 Orange Probation Youth Leadership Academy CAMP LASE 23-24 - 1 - J460 LAS JUV-05.dot (rev.12/2022) JUVENILE HALLS, SPECIAL-PURPOSE JUVENILE HALLS, AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7388 FACILITY NAME: Orange County Youth Leadership Academy FACILITY TYPE: Camp 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That XX Apply): FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 25, 2023 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. YLA is not a Juvenile Hall (JH) but is located In each juvenile hall, space used for the reception of on the same physical plant. Youth enter the youth pending admission to juvenile hall shall have the facility at admission from the JH grounds. If a X following space and equipment: youth leaves the site, they can enter YLA from their own separate entrance, however, it is not an admission center. 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used X for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area X per youth; 2. Provide no less than 45 square feet of floor space X and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the X youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X OC YLA\23-24\PHY\7-25-23 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy X sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy X sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or This is not a Juvenile Hall. X other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an X individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or X slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X OC YLA\23-24\PHY\7-25-23 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per X youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for X no more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section X 1230.2. 1230.1.11 Physical activity and recreation areas. Recreation space outdoors is shared with Indoor/outdoor physical activity and recreation areas Juvenile Hall The SB 81 Project, Multi- shall be designed as follows: Purpose Recreation Center (MRC) includes a 1. Minimum indoor outdoor recreation space for Multi-Purpose Building with programming X facility capacity: 40 or less is 9,000 square feet; space, a gymnasium, classrooms, and 41-274 is 225 square feet per youth up to 61,650 visiting space. It is shared with Juvenile Hall. square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like X surface. 1.2 The required recreation area shall contain no X single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow X compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide X security. 4. Access must be provided to a toilet, wash basin X and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall X be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk X and work area and a minimum of 28 square feet of floor space per minor. OC YLA\23-24\PHY\7-25-23 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS A communication system shall be provided in each classroom to allow for immediate response to X emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small X group educational purposes. 1230.1.13 Safety room. There is no safety cell at the YLA. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 X inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified X in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls X for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the X room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; X and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches X and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical X examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with X no single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X OC YLA\23-24\PHY\7-25-23 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a X minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the X same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- X person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, X bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with X a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms X and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. OC YLA\23-24\PHY\7-25-23 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting X in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably X furnished interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified X in Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain X as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security shall be provided as specified in Section X 1230.2.11. 1230.1.27 Programs and activity areas. YLA has sufficient programs, recreation, and All juvenile facilities shall include adequate space for X exercise space inside the living unit and the specific programs in addition to recreation and outside recreation yard. exercise areas. OC YLA\23-24\PHY\7-25-23 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation X areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. X Showers shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely X anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. OC YLA\23-24\PHY\7-25-23 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Night lighting is required in these areas to provide for good visibility for supervision and be conducive to X sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the X entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor X of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal X objects; 5. Firmly bonded to all padded surfaces to prevent X tearing or ripping; and, 6. Without any exposed seams susceptible to tearing X or ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is X seating for one person. 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile X facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F X 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of X security must be provided near each wash basin specified in these regulations. OC YLA\23-24\PHY\7-25-23 - 8 - J456 PHY 98 01 03 09 14 18 dot