Orange Probation (2023-2024 inspection cycle)

August 9, 2024 Daniel Hernandez, Chief Probation Officer Orange County Probation Department 1055 North Main St, 5th Floor Santa Ana, California 92701 2023-2024 TARGETED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, ORANGE COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Hernandez: A Targeted Inspection of the Orange County Probation Department has been completed. A pre-inspection briefing was held on Tuesday, February 27, 2024, and the following facilities were inspected on/between Monday, July 29, 2024, and Tuesday, July 30, 2024: FACILITY NAME BSCC # FACILITY TYPE Orange County Juvenile Hall 7376 JH Orange Secure Youth Treatment Facility 7380 SYTF Orange Co. Youth Guidance Ctr. 7385 CAMP Orange Secure Youth Treatment Facility at YGC 7386 SYTF Youth Leadership Academy 7388 CAMP Orange Secure Youth Treatment Facility at YLA 7389 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Title 15, California Code of Regulations. Although the agency has three SYTF Programs with Board of State and Community Corrections (BSCC) numbered designations based on their submitted application in 2021, the agency has indicated that there is no intention to commit youth to any of the programs via an agreement with their Presiding Judge and Juvenile Justice Coordinating Council. As such, no Procedures Checklists have been completed for the SYTF Programs. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Procedures Checklist for detailed information. * * * Daniel Hernandez Chief Probation Officer Page 2 Please email me at elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, ELIZABETH GONG Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Orange County Juvenile Court* Chair, Juvenile Justice Commission, Orange County* Chair, Board of Supervisors, Orange County* County Administrator, Orange County* Priscilla Suzuki, Division Director, Orange County Juvenile Hall Shawn Barry, Division Director, Youth Guidance Center and Youth Leadership Academy *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7376+ Orange County Probation CAMP JH SYTF Targeted LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7376 FACILITY NAME: Orange County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Daniel Hernandez Chief Probation Officer; Priscilla Suzuki, Division Director – JH; Shawn Barry, Division Director – YGC and YLA; Kerri Carvo, Assistant Division Director (ADD) - JH; Regina Martinez, ADD - JH; Jason Doud, ADD - JH; Erick Bieger, ADD - JH; Kevin Moore, ADD – YLA and YGC; Youth: Luis, age 16 – Under age 18 707b Unit (A); Jose, age 21 - 18-25 707b Unit (T); Crystal, age 19 – Female Unit (M) The following ten Supervisors and one Deputy Probation Corrections Officer (DPCO) attended the Debrief, with conversations regarding Facility Operations and Processes specific to Targeted Regulation review: Brian Juneau, Jason Baker, Kunal Patel, Roland Lopez, Sergio Olivares, Antonio Serrano, Mirna Munoz, Kim Myers, Victoria Bambrook, Donna Serna (DPCO), and Alma Delarosa. FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 29-30,2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 3-1-021 Staffing Each juvenile facility shall: 3-1-021, A (a) have an adequate number of personnel sufficient to 3-2-001, I-C carry out the overall facility operation and its programming, to provide for safety and security of youth The agency has sufficient staffing to meet its and staff, and meet established standards and imposed PREA ratios at each facility. regulations; Juvenile Hall has a Division Director, four ☒ Assistant Division Directors, 18 Supervising ☐ ☐ Deputy Probation Corrections Officers (SDPCO), and 154 Line Deputy Probation Corrections Officers (DPCO). We noted the classification for supervision staff and supervising staff in all facilities was changed to Deputy Probation Correctional Officers in late 2023. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent ☒ 3-1-021, B ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; ☒ 3-1-021, C ☐ ☐ (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has 3-1-021, D ☒ completed the Juvenile Corrections Officer Core Course ☐ ☐ and PC 832 training; 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7376 Orange Juvenile Hall JH Targeted PRO 23-24 Page 1 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ 3-1-021, E ☐ ☐ (f) have sufficient food service personnel relative to the number and security of living units, including staff 3-1-021, F qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct All positions for Food Services are filled; ☒ food preparation and servings; conduct related training ☐ ☐ 17/17. programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, 3-1-021, G transportation, control room, facility security and other support staff for the efficient management of the facility, Agency-wide, all Education, Medical, and ☒ and to ensure that youth supervision staff shall not be ☐ ☐ Support positions are filled. Behavior Health diverted from supervising youth; and, (CEGU) has five vacancies, with 12/17 positions filled. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to 3-1-021, H temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one 3-1-021, H-1, a wide-awake youth supervision staff member on duty for each 10 youth in detention; On the inspection day, there were 143 male youths and 15 female youths in custody. Our review of staffing patterns and schedules found 2 to 3 staff assigned and in place for each unit during waking hours, with ☒ ☐ ☐ populations in each unit ranging between 15 – 23 on the day of the inspection. It is significant to note, that the ratio of 1:10 in regulation is more restrictive in agency policy as they conform to a PREA ratio of 1:8. This exceeds the standard for waking hours. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake 3-1-021, H-2, a youth supervision staff member on duty for each 30 youth in detention; We note the ratio of 1:30 in regulation is ☒ ☐ ☐ more restrictive in agency policy as they conform to a PREA ratio of 1:16. This exceeds the standard for sleeping hours. (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the 3-1-021, H-1, c number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ 3-1-021, I ☐ ☐ the facility. 7376 Orange Juvenile Hall JH Targeted PRO 23-24 Page 2 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of 3-1-021, J personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a Special Purpose JH. ☐ ☒ awake youth supervision staff member on duty for ☐ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one This facility is not a Camp. ☒ wide-awake youth supervision staff member on ☐ ☐ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☒ arrangements have been made for backup support ☐ ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7376 Orange Juvenile Hall JH Targeted PRO 23-24 Page 3 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS 0B 3-2-001 Facility Security The facility administrator shall develop and implement 3-2-001, I-B policy and procedures that provide for direct visual 3-11-002, II-A, 10 observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth All facilities have adopted a revised safety are asleep or when youth are in their rooms, confined in check process, and we found most checks holding cells or confined to their bed in a dormitory. occurred between three and 12 minutes, with Supervision is not replaced, but may be supplemented no identified late checks found for the months by, an audio/visual electronic surveillance system reviewed: January, March, and May. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety We did identify inconsistent terminology for checks shall be documented with the actual time the recoding the checks, with a variation of “Pop” check is completed. ☒ check, “Roster” check, and “Safety” Check. ☐ ☐ However, each check was identified under the SAFETY CHECK header in the agency's Internal Case Management System (ICMS). We provided technical assistance to ensure identify safety checks and roster checks adhere to regulation requirements that require direct visual observation of a youth when confined to their room. A pop check is done when youth are out of their room to verify all youth are present. The Daily Activity Log was verified, so compliance is met. 7376 Orange Juvenile Hall JH Targeted PRO 23-24 Page 4 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT 1B 3-5-014 Room Confinement (RC) (a) The facility administrator shall develop and 3-5-014, I-A implement written policies and procedures addressing the confinement of youth in their room that are We reviewed 15 incidents of room consistent with Welfare and Institutions Code Section confinement in JH, of the 740 youth 208.3. The placement of a youth in room confinement reportedly placed from January 2024 to July shall be accomplished in accordance with the following 2024. We found an ICMS system error in guidelines: that when all youth in a unit are placed in their room after a significant incident, most cases involving two youths, it records all youth in RC even though non-involved youths are returned to program or activity. Our actual number in the review of the ICMS log found 276 youth placed in RC for the JH. Although this number appears high, this is for eight operational units over seven months, equating to an average of 33.25 RC incidents per unit and 4.75 for each month. Youth placed on RC for assaultive behaviors (92% of reviewed incidents) are required to complete a Mediation Agreement prior to ☒ ☐ ☐ returning to General Population and unit activities. Our review revealed this occurred mostly between two and four hours, with the youth rejoining in almost all instances at the same time. There were only 4 incidents when a youth remained on RC beyond four hours. We provided technical assistance to ensure ongoing evaluation for youth to come off RC as soon as they no longer pose a risk to other youth, staff, or programming. The agency requires a Mediation Agreement for youth to come off RC in assaultive incidents. This requirement is compliant; however, we suggested the removals be more individualized per incident. The agency has a form template in ICMS that is not being used to assist in the facilitation of removal. Also, to ensure staff and the data collection are accurately recording this occurrence to reflect the real data. (1) Room confinement shall not be used before other, less restrictive, options have been attempted 3-5-014, I-B, 1 and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ 3-5-014, I-B, 2 ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☒ 3-5-014, I-B, 3 ☐ ☐ of the youth. 7376 Orange Juvenile Hall JH Targeted PRO 23-24 Page 5 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room 3-5-014, I-B, 4 ☒ confinement for a period of four hours, staff shall do one ☐ ☐ or more of the following: (1) Return the youth to general population. ☒ 3-5-014, I-B, 4-a ☐ ☐ (2) Consult with mental health or medical staff. ☒ 3-5-014, I-B, 4-b ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ 3-5-014, I-B, 4-c ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: 3-5-014, I-B, 5 (A) Document the reasons for room confinement 3-5-014, I-B, 5-a and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ 3-5-014, I-B, 5-b ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ 3-5-014, I-B, 5-c ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth 3-5-014, I-C ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ 3-5-014, I-E ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ 3-5-014, I-D ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires 3-5-014, I-F a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and 3-5-014, I-G protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7376 Orange Juvenile Hall JH Targeted PRO 23-24 Page 6 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE 3-6-001 Use of Force (UF) The facility administrator, in cooperation with the 3-6-001, I-A, 1 responsible physician, shall develop and implement 3-6-001, I-A, 7-c written policies and procedures for the use of force, which may include chemical agents. Force shall never Juvenile Hall reports 105 incidents of Use of be applied as punishment, discipline, retaliation or Force (UF) from January to June 2024, 13 of treatment. which involved the use of OC Spray. (a) At a minimum, each facility shall develop policies and procedures which: Our review of UF found the agency does a comprehensive Incident Report with additional documentation on the type of force, the length of the incident, how/when medical and CEGU responded/followed up, and other data collection reporting. The ☒ ☐ ☐ systematic approach to these incidents reveals the entire picture of what occurred as well as continuous conversations amongst staff and with youth. Our review of the type of incidents revealed most involved youth-on-youth assaults and quick response by staff. We suggested the agency utilize other youth supervision staff or Supervisors on duty to assist in returning all non-involved youth to regular activities during an investigation and while involved staff wrote their reports. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 3-6-001, I-A, 5-b ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define 3-6-001, III De-escalation ☒ when those force options are appropriate. ☐ ☐ 3-6-001, VI Force Options (3) describe force options or techniques that are expressly prohibited by the facility. 3-6-001, IV Prohibited/Unauthorized Force ☒ ☐ ☐ Options (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ 3-6-001, I-A, 13 ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting 3-6-001, XIII-G and reporting the use of force, including reporting 3-6-001, IX-E and F requirements of management and line staff and 3-6-001, X-I procedures for reviewing and tracking use of force 3-6-001, XI-E and F incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. ☒ 3-6-001, XI-B ☐ ☐ 7376 Orange Juvenile Hall JH Targeted PRO 23-24 Page 7 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) define the role, notification, and follow-up procedures required after use of force incidents for 3-6-001, VIII Medical and Mental Health medical, mental health staff and parents or legal 3-6-001, VIII-D and F Medical and Mental guardians. Health Referrals ☒ 3-6-001, X-B Notification to Medical and ☐ ☐ Mental Health 3-6-001, X-F Notification of Parent or Legal Guardian (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) ☒ 3-6-001, VIII-B Pregnant Youth Response ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: 3-6-003 OC Spray (1) identify who is approved to carry and/or utilize 3-6-003, I-A ☒ chemical agents in the facility and the type, size and ☐ ☐ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the 3-6-003, I-B safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. 3-6-003, I-C This shall include that youth who have been exposed ☒ to chemical agents shall not be left unattended until ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents 3-6-003, I-D ☒ involving chemical agents for medical, mental health ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for 3-6-003, I-E which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training 3-6-001, II Training in use of force and chemical agents when appropriate 3-6-001, II-A, 1 that address: ☒ 3-6-001, II-A, 1-b ☐ ☐ (1) known medical and behavioral health conditions 3-6-003 OC Spray that would contraindicate certain types of force; 3-6-003, I-F, 1 (2) acceptable chemical agents and the methods of application. 3-6-003, I-A ☒ ☐ ☐ 3-6-003, I-F, 2 (3) signs or symptoms that should result in immediate referral to medical or behavioral health. 3-6-003, I-D ☒ ☐ ☐ 3-6-003, I-F, 3 (4) instruction on the Constitutional Limitations of Use of Force. ☒ 3-6-003, I-F, 4 ☐ ☐ 7376 Orange Juvenile Hall JH Targeted PRO 23-24 Page 8 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) physical training force options that may require the use of perishable skills. 3-6-003, I-F, 5 ☒ ☐ ☐ 3-6-003, II-A Training and Authorization (6) timelines the facility uses to define regular training. ☒ 3-6-003, I-F, 6 ☐ ☐ 1361 GRIEVANCE PROCEDURE 3-5-015 Resident Grievances The facility administrator shall develop and implement 3-5-015 I-A and C written policies and procedures whereby any youth may appeal and have resolved grievances relating to any Juvenile Hall received 4 Grievances from condition of confinement, including but not limited to youth and retrieved 13 grievances from the health care services, classification decisions, program Confidential Grievance Box from January to participation, telephone, mail or visiting procedures, June 2024. Three of the 17 were from one food, clothing, bedding, mistreatment, harassment or youth and six of the confidential grievances violations of the nondiscrimination policy. There shall be ☒ ☐ ☐ were from the Tengo Unit, which houses no time limit on filing grievances. Policies and 707b offenders 18-25 years of age. procedures shall include provisions whereby the facility manager ensures: All the grievances were handled within 4 days with the exception of one that was resolved by the Office of Education. We found the process fair and responses were within regulation and policy. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to 3-5-015 I-C ☒ ☐ ☐ have free access to the form; 3-5-015 II-H (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth 3-5-015 I-D ☒ ☐ ☐ supervision staff working in the facility; 3-5-015 II-A, B, and G (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ 3-5-015 I-E (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances 3-5-015 I-F ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not 3-5-015 I-G ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. 3-5-015 I-H ☒ ☐ ☐ 3-5-015 II-D (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ 3-5-015 I-I (f) a system which provides that any appeal of a grievance shall be heard by a person not directly 3-5-015 I-J ☒ ☐ ☐ involved in the circumstances which led to the grievance; 7376 Orange Juvenile Hall JH Targeted PRO 23-24 Page 9 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer 3-5-015 I-K ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ 3-5-015 I-B Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be 3-5-015 I-M ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND 2B EXERCISE. 3-8-001 Program Description – JH 3-8-001, I-A The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ 3-8-007, I recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three 3-8-001, I-A hours a day during the week and five hours a day each 3-8-007, I-A and F Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather We reviewed program schedules and spoke permitting. with youth while on site to determine ☒ ☐ ☐ compliance with this regulation component. Staff document if a youth declines or is otherwise not present when the opportunity is presented, or the youth is able to participate at a later time. Chrono entries are the proof of practice documentation. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding 3-8-001, I-B by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ 3-8-001, I-B There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ☒ ☐ ☐ 3-8-001, I-B ensure content offered is current, consistent, and relevant to the population. 7376 Orange Juvenile Hall JH Targeted PRO 23-24 Page 10 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to 3-8-001, I-C Programs include, but not be limited to, trauma focused, cognitive, 3-8-001, I-C, 1-18 evidence-based, best practice interventions that are 3-8-007, I-B culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce The following programs are facilitated by recidivism. These programs should be based on the Probation staff or volunteers: College youth’s individual needs as required by Sections 1355 Occupation Program (COP) which provides and 1356. Such programs may be provided under the modules for Financial Literacy, Higher direction of the Chief Probation Officer or the County Ground, Book Club, Team Building, Office of Education and can be administered by county Leadership Development, Physical Fitness, partners such as mental health agencies, community and Nutrition. Other programs include based organizations, faith-based organizations or Ready, Set, OC: Workforce; Just Beginnings; Probation staff. Life Skills; Mindful Meditation; Decision Programs may include but are not limited to: Points; EPICS; Healthy Relationships; YOW- (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; Youth Offender Wraparound; Project Rise; (3) Anger Management; Social Skills; Substance Abuse Prevention; (4) Conflict Resolution; and Transition Groups. (5) Juvenile Justice System; The following programs are facilitated by (6) Trauma-related interventions; (7) Victim Awareness; CEGU Clinicians or Peer Specialists: (8) Self-Improvement; Substance Abuse Treatment and Trauma; (9) Parenting Skills and support; Substance Use and Mental Health (10) Tolerance and Diversity; Treatment; Anger Management; CSEC (11) Healing Informed Approaches; Groups-At Risk Youth and “Ending the (12) Interventions by Credible Messengers; Game” curriculums; Mindfulness; Media and (13) Gender Specific Programming; Self Image; Matrix; Healthy Relationships; (14) Art, creative writing, or self-expression; Philosophy and Reflection; Hip Hop and (15) CPR and First Aid training; ☒ ☐ ☐ Poetry; Creative Writing; Expressive Arts; (16) Restorative Justice or Civic Engagement; Sex Offender Treatment; Teen Parenting; (17) Career and leadership opportunities; and, Positive Parenting; Independent Living Skills; (18) Other topics suitable to the youth population. Goal Setting; Men’s Group; Teen Stress Management; Planting Mindfulness; Teatime in the Meantime; Sewing, and Self Care. Project Kinship is involved in all Programs in the agency, including Youth Transformation Program, Credible Messengers, WRAP, CBT, Marijuana Treatment, Restorative Practice Circles, and Re-entry Support. The following programs are provided by the Orange County Office of Education: Palabra (Restorative Justice); Career Technical Education (Limited); Partners for Wellness; Underground Scholars – UCI; and Financial Literacy. Community Partner agencies provide the following: Project Kinship – Emotional Support and Advocacy, WAGEES (Work and Gain Employment and Education Skills; Religious Services; Motivational Guest Speakers; Contempo Dance; Planned Parenthood; Open Gate International; AA/NA; and a Cell Dog Program. 7376 Orange Juvenile Hall JH Targeted PRO 23-24 Page 11 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled 3-8-001, I-D Recreation activities such as leisure reading, letter writing, and ☒ ☐ ☐ 3-8-007, I-C entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity 3-8-001, I-E Exercise ☒ ☐ ☐ each day. 3-8-007, I-D The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and 3-8-001, I-F programs. The administrator/manager shall document ☒ ☐ ☐ 3-8-007, I-E the reasons why suspension of recreation and programs occurs. 7376 Orange Juvenile Hall JH Targeted PRO 23-24 Page 12 of 12 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7385 FACILITY NAME: Orange Co. Youth Guidance Ctr. FACILITY TYPE: Camp PERSON(S) INTERVIEWED: PERSON(S) INTERVIEWED: Daniel Hernandez Chief Probation Officer; Priscilla Suzuki, Division Director – JH; Shawn Barry, Division Director – YGC and YLA; Kerri Carvo, Assistant Division Director (ADD) - JH; Regina Martinez, ADD - JH; Jason Doud, ADD - JH; Erick Bieger, ADD - JH; Kevin Moore, ADD – YLA and YGC; Youth: Nicholas, age 18; Isaac, age 17; Deliah, age 16. The following ten Supervisors and one Deputy Probation Corrections Officer (DPCO) attended the Debrief, with conversations regarding Facility Operations and Processes specific to Targeted Regulation review: Brian Juneau, Jason Baker, Kunal Patel, Roland Lopez, Sergio Olivares, Antonio Serrano, Mirna Munoz, Kim Myers, Victoria Bambrook, Donna Serna (DPCO), and Alma Delarosa. FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 29-20,2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 3-1-021 Staffing Each juvenile facility shall: 3-1-021, A (a) have an adequate number of personnel sufficient to 3-2-001, I-C carry out the overall facility operation and its programming, to provide for safety and security of youth The agency has sufficient staffing to meet its and staff, and meet established standards and imposed PREA ratios at each facility. regulations; The Youth Guidance Center has a Division Director (DD), one Assistant Division Director ☒ (ADD), six Supervising Deputy Probation ☐ ☐ Corrections Officers (SDPCO), and 48 Line Deputy Probation Corrections Officers (DPCO). The DD and ADD oversee both YGC and the Youth Leadership Academy. We noted the classification for supervision staff and supervising staff in all facilities was changed to Deputy Probation Correctional Officers in late 2023. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent ☒ 3-1-021, B ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; ☒ 3-1-021, C ☐ ☐ 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7385 Orange Co. Youth Guidance Ctr. CAMP Targeted PRO 23-24 Page 1 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has 3-1-021, D ☒ completed the Juvenile Corrections Officer Core Course ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ 3-1-021, E ☐ ☐ (f) have sufficient food service personnel relative to the number and security of living units, including staff 3-1-021, F qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct All youth meals are prepared on-site, and we ☒ food preparation and servings; conduct related training ☐ ☐ noted five of the six positions for Food programs for culinary staff; and maintain necessary Services are filled. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, 3-1-021, G transportation, control room, facility security and other support staff for the efficient management of the facility, Agency-wide, all Education, Medical, and ☒ and to ensure that youth supervision staff shall not be ☐ ☐ Support positions are filled. Behavior Health diverted from supervising youth; and, (CEGU) has five vacancies, 12/17 positions filled, three of which are dedicated to YGC. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to 3-1-021, H temporary variations in staff assignments to meet special ☐ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one This facility is not a Juvenile Hall. ☒ wide-awake youth supervision staff member on ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a Special Purpose Juvenile ☒ awake youth supervision staff member on duty for ☐ ☐ Hall. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; 7385 Orange Co. Youth Guidance Ctr. CAMP Targeted PRO 23-24 Page 2 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one 3-1-004, I-A, 2 wide-awake youth supervision staff member on duty for each 15 youth in the camp population; On the day of the inspection, there were 29 youths in custody at YGC, housed in three units: 400 – Female unit; 500 – Assert Program Youth, Male; and, 600 – STEP- General Population Male Youth. During ☒ ☐ ☐ waking hours, there are two to three youth supervision staff on duty for each shift. We note the ratio of 1:15 in regulation is more restrictive in agency policy as they conform to a PREA ratio of 1:8. This exceeds the standard for waking hours. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake 3-1-004, I-A, 3 youth supervision staff member on duty for each 30 youth present in the facility; There are three youth supervision staff on duty for each shift during sleeping hours, one for each of the operational units. ☒ ☐ ☐ We note the ratio of 1:15 in regulation is more restrictive in agency policy as they conform to a PREA ratio of 1:16. This exceeds the standard for waking hours. (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the 3-1-004, I-A, 4 number of youth in residence, unless ☒ ☐ arrangements have been made for backup support ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ 3-1-004, I-A, 5 ☐ the facility; 7385 Orange Co. Youth Guidance Ctr. CAMP Targeted PRO 23-24 Page 3 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be Because the agency supervises youth at a given to the size, design, and location of the camp; more restrictive ratio than required by types of youth committed to the camp; and the regulation, compliance is met. function of the camp in determining the level of supervision necessary to maintain the safety and It should be noted the agency is in the welfare of youth and staff; process of building a Youth Treatment Facility on the physical plant of Juvenile Hall, ☒ ☐ which will replace the YGC facility. It is ☐ approximately two years from planned completion. An Adult Re-Entry Facility will take the place of YGC and initial construction projects to fit the needs of the planned population are in the initial stages. None of this has or will impact current YGC operations. (F) personnel with primary responsibility for other duties such as administration, supervision of 3-1-021, J personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1328 SAFETY CHECKS 0B 3-2-001 Facility Security The facility administrator shall develop and implement 3-2-001, I-B policy and procedures that provide for direct visual 3-11-002, II-A, 10 observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth All facilities have adopted a revised safety are asleep or when youth are in their rooms, confined in check process, and we found most checks holding cells or confined to their bed in a dormitory. occurred between three and 12 minutes, with Supervision is not replaced, but may be supplemented no identified late checks found for the months by, an audio/visual electronic surveillance system reviewed: January, March, and May. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety The YGC is an “open” unit in terms of the checks shall be documented with the actual time the layout as youth rooms surround the day check is completed. space, but the rooms are not lockable and can house more than one youth at capacity. Youth have a bit more freedom to go in and out of their space. It is not a dorm but not a secure setup like the other camp and JH programs. ☒ ☐ ☐ We identified inconsistent terminology for recording the checks, with a variation of “Pop” check, “Roster” check, and “Safety” Check. However, each check was identified under the SAFETY CHECK header in the agency's Internal Case Management System (ICMS). We provided technical assistance to ensure identify safety checks and roster checks adhere to regulation requirements that require direct visual observation of a youth when confined to their room. A pop check is done when youth are out of their room to verify all youth are present. The Daily Activity Log provided verification, so compliance is met. 7385 Orange Co. Youth Guidance Ctr. CAMP Targeted PRO 23-24 Page 4 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT 1B There are no locked doors at the Youth (a) The facility administrator shall develop and Guidance Center, therefore, youth are not implement written policies and procedures addressing subject to confinement in their room pursuant the confinement of youth in their room that are ☐ ☐ ☒ to this regulation. consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ confinement for a period of four hours, staff shall do one ☐ ☐ or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ (2) Consult with mental health or medical staff. ☒ ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in ☒ court holding facilities or adult facilities. ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7385 Orange Co. Youth Guidance Ctr. CAMP Targeted PRO 23-24 Page 5 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE 3-6-001 Use of Force (UF) The facility administrator, in cooperation with the 3-6-001, I-A, 1 responsible physician, shall develop and implement 3-6-001, I-A, 7-c written policies and procedures for the use of force, which may include chemical agents. Force shall never The Youth Guidance Center reported 15 be applied as punishment, discipline, retaliation or incidents of Use of Force (UF) from January treatment. to June 2024, none of which involved the use (a) At a minimum, each facility shall develop policies and of OC Spray. procedures which: Our review of UF found the agency does a comprehensive Incident Report with additional documentation on the type of ☒ ☐ ☐ force, the length of the incident, how/when medical and CEGU responded/followed up, and other data collection reporting. The systematic approach to these incidents reveals the entire picture of what occurred as well as continuous conversations amongst staff and with youth. Five incidents involved Assault and Battery, with 10 youth-on-youth assaults. In total 24 youths were involved. Our review revealed a quick response by staff. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 3-6-001, I-A, 5-b ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define 3-6-001, III De-escalation ☒ when those force options are appropriate. ☐ ☐ 3-6-001, VI Force Options (3) describe force options or techniques that are expressly prohibited by the facility. 3-6-001, IV Prohibited/Unauthorized Force ☒ ☐ ☐ Options (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ 3-6-001, I-A, 13 ☐ ☐ action to immediately stop it. 7385 Orange Co. Youth Guidance Ctr. CAMP Targeted PRO 23-24 Page 6 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that includes time period and procedure for documenting 3-6-001, XIII-G and reporting the use of force, including reporting 3-6-001, IX-E and F requirements of management and line staff and 3-6-001, X-I procedures for reviewing and tracking use of force 3-6-001, XI-E and F incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. ☒ 3-6-001, XI-B ☐ ☐ (7) define the role, notification, and follow-up procedures required after use of force incidents for 3-6-001, VIII Medical and Mental Health medical, mental health staff and parents or legal 3-6-001, VIII-D and F Medical and Mental guardians. Health Referrals ☒ 3-6-001, X-B Notification to Medical and ☐ ☐ Mental Health 3-6-001, X-F Notification of Parent or Legal Guardian (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) ☒ 3-6-001, VIII-B Pregnant Youth Response ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: 3-6-003 OC Spray (1) identify who is approved to carry and/or utilize 3-6-003, I-A ☒ chemical agents in the facility and the type, size and ☐ ☐ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the 3-6-003, I-B safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. 3-6-003, I-C This shall include that youth who have been exposed ☒ to chemical agents shall not be left unattended until ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents 3-6-003, I-D ☒ involving chemical agents for medical, mental health ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for 3-6-003, I-E which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7385 Orange Co. Youth Guidance Ctr. CAMP Targeted PRO 23-24 Page 7 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training 3-6-001, II Training in use of force and chemical agents when appropriate 3-6-001, II-A, 1 that address: ☒ 3-6-001, II-A, 1-b ☐ ☐ (1) known medical and behavioral health conditions 3-6-003 OC Spray that would contraindicate certain types of force; 3-6-003, I-F, 1 (2) acceptable chemical agents and the methods of application. 3-6-003, I-A ☒ ☐ ☐ 3-6-003, I-F, 2 (3) signs or symptoms that should result in immediate referral to medical or behavioral health. 3-6-003, I-D ☒ ☐ ☐ 3-6-003, I-F, 3 (4) instruction on the Constitutional Limitations of Use of Force. ☒ 3-6-003, I-F, 4 ☐ ☐ (5) physical training force options that may require the use of perishable skills. 3-6-003, I-F, 5 ☒ ☐ ☐ 3-6-003, II-A Training and Authorization (6) timelines the facility uses to define regular training. ☒ 3-6-003, I-F, 6 ☐ ☐ 1361 GRIEVANCE PROCEDURE 3-5-015 Resident Grievances The facility administrator shall develop and implement 3-5-015 I-A and C written policies and procedures whereby any youth may appeal and have resolved grievances relating to any The Youth Guidance Center had seven condition of confinement, including but not limited to grievances filed from January to June 2024. health care services, classification decisions, program Four of the grievances were filed in one unit participation, telephone, mail or visiting procedures, on the same day due to the youth being hot. food, clothing, bedding, mistreatment, harassment or The agency provided fans while waiting for violations of the nondiscrimination policy. There shall be ☒ ☐ ☐ Public Works to respond. no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility All the grievances were handled within 2 manager ensures: days with the exception of one that was resolved by the Food Services Manager. We found the process fair and responses were within regulation and policy. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to 3-5-015 I-C ☒ ☐ ☐ have free access to the form; 3-5-015 II-H (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth 3-5-015 I-D ☒ ☐ ☐ supervision staff working in the facility; 3-5-015 II-A, B, and G (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ 3-5-015 I-E (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances 3-5-015 I-F ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; 7385 Orange Co. Youth Guidance Ctr. CAMP Targeted PRO 23-24 Page 8 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) The youth may elect to be present to explain his/her version of the grievance to a person not 3-5-015 I-G ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. 3-5-015 I-H ☒ ☐ ☐ 3-5-015 II-D (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ 3-5-015 I-I (f) a system which provides that any appeal of a grievance shall be heard by a person not directly 3-5-015 I-J ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer 3-5-015 I-K ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ 3-5-015 I-B Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be 3-5-015 I-M ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND 2B EXERCISE. 3-8-003 Program Description – YGC 3-8-007, I The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ We reviewed facility schedules, spoke with recreation, and exercise for all youth. The intent is to youth and observed youth participation while minimize the amount of time youth are in their rooms or on site to verify proof of practice for this their bed area. regulation. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three 3-8-003, I-A hours a day during the week and five hours a day each 3-8-007, I-A and F ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding 3-8-003, I-A by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ 3-8-003, I-A There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ☒ ☐ ☐ 3-8-003, I-A ensure content offered is current, consistent, and relevant to the population. 7385 Orange Co. Youth Guidance Ctr. CAMP Targeted PRO 23-24 Page 9 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to 3-8-003, I-A, 1 include, but not be limited to, trauma focused, cognitive, 3-8-003, I-A, 1-a through r evidence-based, best practice interventions that are 3-8-007 I-B culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce YGC offers youth two intensive drug recidivism. These programs should be based on the treatment opportunities, ASERT (Addiction, youth’s individual needs as required by Sections 1355 Substance Abuse Education and Recognition and 1356. Such programs may be provided under the Treatment) and STEP (Sobriety Through direction of the Chief Probation Officer or the County Education and Prevention). Additionally, all Office of Education and can be administered by county youth participate in the EPICS program, partners such as mental health agencies, community Effective Practices in a Correctional Setting, based organizations, faith-based organizations or a staff-facilitated program to assist youth in Probation staff. making better, pro-social life decisions. Programs may include but are not limited to: Aggression Replacement Training (ART), (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; Narcotics Anonymous, and Alcoholics (3) Anger Management; Anonymous Panels are facilitated by (4) Conflict Resolution; volunteers in a 12-step program. Just (5) Juvenile Justice System; Beginnings parenting program and Furloughs (6) Trauma-related interventions; are provided to youth as necessary. (7) Victim Awareness; (8) Self-Improvement; The OCOE provides online college (9) Parenting Skills and support; opportunities at Rancho Santiago Community (10) Tolerance and Diversity; College, assisted learning for graduates as (11) Healing Informed Approaches; ☒ ☐ ☐ well as certificates for Serv-Safe Food (12) Interventions by Credible Messengers; Handlers, Express Employment (13) Gender Specific Programming; Professionals Career Preparedness, and (14) Art, creative writing, or self-expression; Southwest Airlines Professional (15) CPR and First Aid training; Communications Certification. They continue (16) Restorative Justice or Civic Engagement; to work on bringing Paxton Patterson to YGC (17) Career and leadership opportunities; and, youth. Voices and the College Occupational (18) Other topics suitable to the youth population. Program (COP) are facilitated by OCOE. CEGU provides youth with individual, group, and crisis interventions while in custody. Programs include Cognitive Behavioral Therapy (CBT) as well as Trauma Focused CBT; Integrated Treatment of Complex Trauma for Adolescents; Ending the Game (CSEC); and Word on the Street (CSEC). A CEGU Peer Specialist works with youth to link to services; re-initiate Medical Insurance; obtain a California ID or Driver’s license; assist with links to employment; Public Assistance aid; as well as Independent Living, Prosocial Activities, and Educational and Vocational assistance as the youth exits the program. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled 3-8-003, I-A, 2 Recreation activities such as leisure reading, letter writing, and ☒ ☐ ☐ 3-8-007, I-C entertainment. Activities shall be supervised and include orientation and may include coaching of youth. 7385 Orange Co. Youth Guidance Ctr. CAMP Targeted PRO 23-24 Page 10 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity 3-8-003, I-A, 3 Exercise ☒ ☐ ☐ each day. 3-9-007, I-D The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and 3-8-003, I-B programs. The administrator/manager shall document ☒ ☐ ☐ 3-8-007, I-E the reasons why suspension of recreation and programs occurs. 7385 Orange Co. Youth Guidance Ctr. CAMP Targeted PRO 23-24 Page 11 of 11 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7388 FACILITY NAME: Youth Leadership Academy FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Daniel Hernandez Chief Probation Officer; Priscilla Suzuki, Division Director – JH; Shawn Barry, Division Director – YGC and YLA; Kerri Carvo, Assistant Division Director (ADD) - JH; Regina Martinez, ADD - JH; Jason Doud, ADD - JH; Erick Bieger, ADD - JH; Kevin Moore, ADD – YLA and YGC; Youth: Dillan, age 16; Rudolfo, age 21. The following ten Supervisors and one Deputy Probation Corrections Officer (DPCO) attended the Debrief, with conversations regarding Facility Operations and Processes specific to Targeted Regulation review: Brian Juneau, Jason Baker, Kunal Patel, Roland Lopez, Sergio Olivares, Antonio Serrano, Mirna Munoz, Kim Myers, Victoria Bambrook, Donna Serna (DPCO), and Alma Delarosa. FIELD REPRESENTATIVE: Elizabeth Gong DATE: July 29-20,2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 3-1-021 Staffing Each juvenile facility shall: 3-1-021, A (a) have an adequate number of personnel sufficient to 3-2-001, I-C carry out the overall facility operation and its programming, to provide for safety and security of youth The agency has sufficient staffing to meet and staff, and meet established standards and their imposed PREA ratios at each facility. regulations; The Youth Leadership Academy has a Division Director, one Assistant Division Director, three Supervising Deputy Probation ☒ ☐ ☐ Corrections Officers (SDPCO), and 19 Line Deputy Probation Corrections Officers (DPCO). Only one Unit is operational at this time and there were 28 youths in custody on the day of the inspection. We noted the classification for supervision staff and supervising staff in all facilities was changed to Deputy Probation Correctional Officers in late 2023. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent ☒ 3-1-021, B ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; ☒ 3-1-021, C ☐ ☐ 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7388 Orange Youth Leadership Academy CAMP Targeted PRO 23-24 Page 1 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has 3-1-021, D ☒ completed the Juvenile Corrections Officer Core Course ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ 3-1-021, E ☐ ☐ (f) have sufficient food service personnel relative to the number and security of living units, including staff 3-1-021, F qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct Because YLA shares the same physical plant ☒ food preparation and servings; conduct related training ☐ ☐ as Juvenile Hall, they share support services. programs for culinary staff; and maintain necessary All 17 positions for Food Services are filled. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, 3-1-021, G transportation, control room, facility security and other support staff for the efficient management of the facility, Agency-wide, all Education, Medical, and ☒ and to ensure that youth supervision staff shall not be ☐ ☐ Support positions are filled. Behavior Health diverted from supervising youth; and, (CEGU) has five vacancies, with 12/17 positions filled. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to 3-1-021, H temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one This facility is not a Juvenile Hall. ☒ wide-awake youth supervision staff member on ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a Special Purpose JH. ☒ awake youth supervision staff member on duty for ☐ ☐ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each ☐ ☐ 30 youth in detention; 7388 Orange Youth Leadership Academy CAMP Targeted PRO 23-24 Page 2 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one 3-1-021, H-1, a wide-awake youth supervision staff member on duty for each 15 youth in the camp population; On the inspection day, there were 28 male youths in YLA. Our review of staffing patterns and schedules found that four to five staff are assigned and in place for YLA-1 ☒ ☐ ☐ during waking hours. It is significant to note, that the ratio of 1:10 in regulation is more restrictive in agency policy as they conform to a PREA ratio of 1:8. This exceeds the standard for waking hours. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake 3-1-021, H-2, a youth supervision staff member on duty for each 30 youth present in the facility; There are two youth supervision staff assigned to YLA-1 during sleeping hours. ☒ ☐ ☐ We note the ratio of 1:30 in regulation is more restrictive in agency policy as they conform to a PREA ratio of 1:16. This exceeds the standard for sleeping hours. (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the 3-1-021, H-1, c number of youth in residence, unless ☒ ☐ arrangements have been made for backup support ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ 3-1-021, I ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be The YLA is located within the perimeter of given to the size, design, and location of the camp; Juvenile Hall, with the same supervision and types of youth committed to the camp; and the ☒ ☐ classification systems. ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7388 Orange Youth Leadership Academy CAMP Targeted PRO 23-24 Page 3 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (F) personnel with primary responsibility for other duties such as administration, supervision of 3-1-021, J personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1328 SAFETY CHECKS 0B 3-2-001 Facility Security The facility administrator shall develop and implement 3-2-001, I-B policy and procedures that provide for direct visual 3-11-002, II-A, 10 observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth All facilities have adopted a revised safety are asleep or when youth are in their rooms, confined in check process, and we found most checks holding cells or confined to their bed in a dormitory. occurred between three to 12 minutes, with Supervision is not replaced, but may be supplemented no identified late checks found for the months by, an audio/visual electronic surveillance system reviewed: January, March, and May. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety We did identify inconsistent terminology for checks shall be documented with the actual time the recoding the checks, with a variation of “Pop” check is completed. check, “Roster” check, and “Safety” Check. ☒ ☐ ☐ However, each check was identified under the SAFETY CHECK header in the agency's Internal Case Management System (ICMS). We provided technical assistance to ensure identify safety checks and roster checks adhere to regulation requirements that require direct visual observation of a youth when confined to their room. A pop check is done when youth are out of their room to verify all youth are present. The Daily Activity Log provided verification, so compliance is met. 7388 Orange Youth Leadership Academy CAMP Targeted PRO 23-24 Page 4 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT 1B 3-5-014 Room Confinement (RC) (a) The facility administrator shall develop and 3-5-014, I-A implement written policies and procedures addressing the confinement of youth in their room that are We reviewed 15 of the total 19 incidents of consistent with Welfare and Institutions Code Section Room Confinement for YLA, involving 103 208.3. The placement of a youth in room confinement youth placed from January 2024 to July shall be accomplished in accordance with the following 2024. We found an ICMS system error in guidelines: that when all youth in a unit are placed in their room after a significant incident, in most cases involving two youths, it records all youth in RC even though non-involved youth are returned to the program or activity. Our actual number in the review of the ICMS log found 37 youths were placed in RC for all of YLA, each incident was a youth-on-youth assault, except for one incident. Youth placed on RC for assaultive behavior are required to complete a Mediation ☒ ☐ ☐ Agreement prior to returning to unit activities. Our review revealed this occurred mostly between 1 and 4 hours, with the youth rejoining in almost all instances at the same time. This requirement is compliant; however, we suggested the removals be more individualized per incident. There were no incidents of youth remaining on RC beyond 4 hours. We provided technical assistance to ensure ongoing evaluation for youth to come off RC as soon as they no longer posed a risk to other youth, staff, or programming. The agency has a form template in ICMS that is not being used to assist in the facilitation of removal. Also, to ensure staff and the data collection are accurately recording this occurrence to reflect the real data. (1) Room confinement shall not be used before other, less restrictive, options have been attempted 3-5-014, I-B, 1 and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ 3-5-014, I-B, 2 ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☒ 3-5-014, I-B, 3 ☐ ☐ of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room 3-5-014, I-B, 4 ☒ confinement for a period of four hours, staff shall do one ☐ ☐ or more of the following: (1) Return the youth to general population. ☒ 3-5-014, I-B, 4-a ☐ ☐ 7388 Orange Youth Leadership Academy CAMP Targeted PRO 23-24 Page 5 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Consult with mental health or medical staff. ☒ 3-5-014, I-B, 4-b ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ 3-5-014, I-B, 4-c ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: 3-5-014, I-B, 5 (A) Document the reasons for room confinement 3-5-014, I-B, 5-a and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ 3-5-014, I-B, 5-b ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☒ 3-5-014, I-B, 5-c ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth 3-5-014, I-C ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ 3-5-014, I-E ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ 3-5-014, I-D ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires 3-5-014, I-F a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and 3-5-014, I-G protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7388 Orange Youth Leadership Academy CAMP Targeted PRO 23-24 Page 6 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE 3-6-001 Use of Force (UF) The facility administrator, in cooperation with the 3-6-001, I-A, 1 responsible physician, shall develop and implement 3-6-001, I-A, 7-c written policies and procedures for the use of force, which may include chemical agents. Force shall never The Youth Leadership Academy had 10 be applied as punishment, discipline, retaliation or incidents of Use of Force (UF) from January treatment. to June 2024, none involving the use of OC (a) At a minimum, each facility shall develop policies and Spray three of which involved the use of OC procedures which: Spray. Our review of UF found the agency does a ☒ ☐ ☐ comprehensive Incident Report with additional documentation on the type of force, the length of the incident, how/when medical and CEGU responded/followed up, and other data collection reporting. The systematic approach to these incidents reveals the entire picture of what occurred as well as continuous conversations amongst staff and with youth. The few incidents during this time frame reveal the importance the agency places on these high-risk events. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 3-6-001, I-A, 5-b ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define 3-6-001, III De-escalation ☒ when those force options are appropriate. ☐ ☐ 3-6-001, VI Force Options (3) describe force options or techniques that are expressly prohibited by the facility. 3-6-001, IV Prohibited/Unauthorized Force ☒ ☐ ☐ Options (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ 3-6-001, I-A, 13 ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting 3-6-001, XIII-G and reporting the use of force, including reporting 3-6-001, IX-E and F requirements of management and line staff and 3-6-001, X-I procedures for reviewing and tracking use of force 3-6-001, XI-E and F incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. ☒ 3-6-001, XI-B ☐ ☐ 7388 Orange Youth Leadership Academy CAMP Targeted PRO 23-24 Page 7 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) define the role, notification, and follow-up procedures required after use of force incidents for 3-6-001, VIII Medical and Mental Health medical, mental health staff and parents or legal 3-6-001, VIII-D and F Medical and Mental guardians. Health Referrals ☒ 3-6-001, X-B Notification to Medical and ☐ ☐ Mental Health 3-6-001, X-F Notification of Parent or Legal Guardian (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) ☒ 3-6-001, VIII-B Pregnant Youth Response ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: 3-6-003 OC Spray (1) identify who is approved to carry and/or utilize 3-6-003, I-A ☒ chemical agents in the facility and the type, size and ☐ ☐ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the 3-6-003, I-B safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. 3-6-003, I-C This shall include that youth who have been exposed ☒ to chemical agents shall not be left unattended until ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents 3-6-003, I-D ☒ involving chemical agents for medical, mental health ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for 3-6-003, I-E which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training 3-6-001, II Training in use of force and chemical agents when appropriate 3-6-001, II-A, 1 that address: ☒ 3-6-001, II-A, 1-b ☐ ☐ (1) known medical and behavioral health conditions 3-6-003 OC Spray that would contraindicate certain types of force; 3-6-003, I-F, 1 (2) acceptable chemical agents and the methods of application. 3-6-003, I-A ☒ ☐ ☐ 3-6-003, I-F, 2 (3) signs or symptoms that should result in immediate referral to medical or behavioral health. 3-6-003, I-D ☒ ☐ ☐ 3-6-003, I-F, 3 (4) instruction on the Constitutional Limitations of Use of Force. ☒ 3-6-003, I-F, 4 ☐ ☐ 7388 Orange Youth Leadership Academy CAMP Targeted PRO 23-24 Page 8 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) physical training force options that may require the use of perishable skills. 3-6-003, I-F, 5 ☒ ☐ ☐ 3-6-003, II-A Training and Authorization (6) timelines the facility uses to define regular training. ☒ 3-6-003, I-F, 6 ☐ ☐ 1361 GRIEVANCE PROCEDURE 3-5-015 Resident Grievances The facility administrator shall develop and implement 3-5-015 I-A and C written policies and procedures whereby any youth may appeal and have resolved grievances relating to any The Youth Leadership Academy had no condition of confinement, including but not limited to grievances filed from January to June 2024. health care services, classification decisions, program ☒ ☐ ☐ participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to 3-5-015 I-C ☒ ☐ ☐ have free access to the form; 3-5-015 II-H (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth 3-5-015 I-D ☒ ☐ ☐ supervision staff working in the facility; 3-5-015 II-A, B, and G (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ 3-5-015 I-E (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances 3-5-015 I-F ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not 3-5-015 I-G ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. 3-5-015 I-H ☒ ☐ ☐ 3-5-015 II-D (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ 3-5-015 I-I (f) a system which provides that any appeal of a grievance shall be heard by a person not directly 3-5-015 I-J ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer 3-5-015 I-K ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ 3-5-015 I-B 7388 Orange Youth Leadership Academy CAMP Targeted PRO 23-24 Page 9 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be 3-5-015 I-M ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND 2B EXERCISE. 3-8-001 Program Description – JH 3-8-001, I-A The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ 3-8-007, I recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three 3-8-001, I-A hours a day during the week and five hours a day each 3-8-007, I-A and Saturday, Sunday or other non-school days, of which 3-8-007, I-E, vi one hour shall be an outdoor activity, weather 3-8-007, I-F permitting. ☒ ☐ ☐ We reviewed the facility schedule, conducted interviews with youth and observed program components while on site to verify proof of practice for this regulation. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding 3-8-001, I-B by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ 3-8-001, I-B There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ☒ ☐ ☐ 3-8-001, I-B ensure content offered is current, consistent, and relevant to the population. 7388 Orange Youth Leadership Academy CAMP Targeted PRO 23-24 Page 10 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to 3-8-002, I-C Programs include, but not be limited to, trauma focused, cognitive, 3-8-002, I-C, 1 through 18 evidence-based, best practice interventions that are 3-8-007, I-B culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce The YLA Pride Program is a behavior-based recidivism. These programs should be based on the phase advancement program with youth’s individual needs as required by Sections 1355 coordinated re-entry services from partnering and 1356. Such programs may be provided under the community agencies. The four-phased direction of the Chief Probation Officer or the County system provides an opportunity for more Office of Education and can be administered by county responsibility and incentives as the youths partners such as mental health agencies, community promote. Evidence-based curriculums and based organizations, faith-based organizations or activities target risk and need assessment Probation staff. goals, individual motivators, appropriate Programs may include but are not limited to: interventions, and positive reinforcement. (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; The YLA staff provides Effective Practices in (3) Anger Management; Community Supervision (EPICS); Decision (4) Conflict Resolution; Points, Mindful Meditation; MADD Speakers; (5) Juvenile Justice System; Life Skills; and recreation activities. (6) Trauma-related interventions; (7) Victim Awareness; Graduated youth participate in the COR (8) Self-Improvement; Program, supervised by an SJCO and (9) Parenting Skills and support; facilitated in partnership with the OE and (10) Tolerance and Diversity; other local providers as part of the OCOE (11) Healing Informed Approaches; Programs referenced below. (12) Interventions by Credible Messengers; ☒ ☐ ☐ (13) Gender Specific Programming; Community programming includes (14) Art, creative writing, or self-expression; Restorative Justice; AA and NA; Contempo (15) CPR and First Aid training; Dance; and, Planned Parenthood. (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, Project Kinship facilitates LEAD (Leadership, (18) Other topics suitable to the youth population. Excellence, Advancement, and Determination); Relapse Prevention; CBT; and, Stages of Change. The OCOE provides Students Transitioning in Education and Parent Education Programming (STEPP); Career Technical Education for construction skill building; online education via Santiago Canyon College; Culinary Arts (Wednesday); Ready, Set, OC – Virtual Reality Career Exploration; and, a Horticulture Program. CEGU provides Individual, Family, and Group Treatment. Additional programs include Anger Management, Self-Care Therapy, Teatime in the Meantime, Substance Abuse and Mental Health Treatment, Teen Stress Management, and Positive Parenting. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled 3-8-002, I-D Recreation activities such as leisure reading, letter writing, and ☒ ☐ ☐ 3-8-007, I-C entertainment. Activities shall be supervised and include orientation and may include coaching of youth. 7388 Orange Youth Leadership Academy CAMP Targeted PRO 23-24 Page 11 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity 3-8-002, I-E Exercise ☒ ☐ ☐ each day. 3-8-007, I-D The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and 3-8-002, I-F programs. The administrator/manager shall document ☒ ☐ ☐ 3-8-007, I-E the reasons why suspension of recreation and programs occurs. 7388 Orange Youth Leadership Academy CAMP Targeted PRO 23-24 Page 12 of 12 A453 JUV Targeted PRO eff. 1/2024