7402 Placer County Probation (2023-2024 inspection cycle)

May 14, 2024 Marshall Hopper, Chief Probation Office Placer County Probation Department 2929 Richardson Drive, Suite B Auburn, CA 95603 2023-2024 TARGETED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, PLACER COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Hopper: The 2023-2024 Targeted Inspection of the Placer County Probation Department has been completed. A pre-inspection briefing was held on Tuesday, April 9, 2024, and the following facilities were inspected between Wednesday, May 8, 2024 and Friday, May 10, 2024: FACILITY NAME BSCC # FACILITY TYPE Placer Juvenile Detention 7400 JH Placer Secure Youth Treatment Facility 7402 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Marshall Hopper, Chief of Probation Page 2 Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Friday, May 10, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, CRAIGUS THOMPSON SR. Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Placer County Juvenile Court* Chair, Juvenile Justice Commission, Placer County* Chair, Board of Supervisors, Placer County* County Administrator, Placer County* Melanie Esque, Probation Manager, Placer County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7400 7402 Placer County Probation Department JH SYTF Targeted LTR 23-24 JUVENILE DETENTIONS, SPECIAL PURPOSE JUVENILE DETENTIONS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7400 FACILITY NAME: Placer Juvenile Detention FACILITY TYPE: JH PERSON(S) INTERVIEWED: Melanie Esque, Probation Manager; Hector Melchor, Supervising Deputy Probation Officer; Destiny Serrano, Deputy Probation Officer II and Programming Officer; Paulette Horner, LCSW, Client Services Practitioner II; Katharine Gerski-Keller, Lead Teacher; Benjamin Gamel, Deputy Probation Officer II FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: May 10, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 4.100 Staffing Each juvenile facility shall: The Board of State and Community (a) have an adequate number of personnel sufficient to Corrections (BSCC) staff reviewed a variety carry out the overall facility operation and its of documents including safety check programming, to provide for safety and security of records, grievances, disciplinary actions, youth and staff, and meet established standards and and incident reports. We also reviewed regulations; staffing schedules for the facility for January, February, March, and April 2024. A review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. At the time of the inspection, the Placer ☒ ☐ ☐ Juvenile Detention staffing consisted of: • 1 Probation Manager • 4 Supervising Deputy Probation Officers (DPO) • 4 Senior DPO • 21 DPO Institution • 1 PA Institution • 13 Extra-Help Staff At the time of the inspection, the facility was fully staffed with no vacancies. (b) ensure that no required services shall be denied 4.100 C. Staffing because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to 4.100 C. Staffing ensure adequate supervision of all staff members; A Supervisor or “Lead” is identified on the ☒ ☐ ☐ daily shift rosters. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7400 Placer Juvenile Detention JH PRO 23-24 Page 1 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times 4.100 C. Staffing who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core A Supervisor is assigned to each shift. In Course and PC 832 training; the Supervisor’s absence, a “Lead” officer is identified on the roster and assumes the ☒ ☐ ☐ Supervisor’s role. The Duty Supervisor and/or Lead is also posted in Central Control. (e) have at least one staff member present on each 4.100 C. Staffing living unit whenever there are youth in the living unit; Per the policy and procedure manual, staff is always present in occupied housing ☒ ☐ ☐ units. The inspection walkthrough of the facility revealed staff are present within each living unit. (f) have sufficient food service personnel relative to the 4.100 C. Staffing number and security of living units, including staff qualified and available to: plan menus meeting All meals are prepared by Summit at the nutritional requirements of youth; provide kitchen Placer County Jail. supervision; direct food preparation and servings; ☒ ☐ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, 4.100 C. Staffing medical, dental, mental health, building maintenance, transportation, control room, facility security and other The facility does not have clerical staff. support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide 4.100 C. Staffing continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet Staffing ratios are maintained throughout special program needs. Staffing shall be in compliance ☒ ☐ ☐ the facility for each housing unit. with a minimum youth-staff ratio for the following facility types: (1) Juvenile Detentions 4.100 D. Staffing (A) during the hours that youth are awake, one wide-awake youth supervision staff member on The Juvenile Detention’s population at the duty for each 10 youth in detention; time of the inspection was 15 youths: nine ☒ ☐ ☐ males, and six females. A review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to 4.100 D. Staffing their room for the purpose of sleeping, one wide- awake youth supervision staff member on duty A total of five staff are scheduled for the for each 30 youth in detention; ☒ ☐ ☐ graveyard shift. (C) at least two wide-awake youth supervision 4.100 D. Staffing staff members on duty at all times, regardless of the number of youth in detention, unless an A review of staffing schedules revealed arrangement has been made for backup support ☒ ☐ ☐ compliance with this regulation. services which allow for immediate response to emergencies; and, 7400 Placer Juvenile Detention JH PRO 23-24 Page 2 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (D) at least one youth supervision staff member 4.100 D. Staffing on duty who is the same gender as youth housed in the facility. A review of staffing schedules revealed ☒ ☐ ☐ compliance with this regulation. (E) personnel with primary responsibility for 4.100 D. Staffing other duties such as administration, supervision of personnel, academic or trade instruction, Staffing personnel listed within this clerical, kitchen or maintenance shall not be ☒ ☐ ☐ regulation are not considered youth classified as youth supervision staff positions. supervision staff. (2) Special Purpose Juvenile Detentions Not Applicable. (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty ☐ ☐ ☒ for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- awake youth supervision staff member on duty ☐ ☐ ☒ for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Not Applicable. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- awake youth supervision staff member on duty ☐ ☐ ☒ for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup ☐ ☐ ☒ support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; ☐ ☐ ☒ and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7400 Placer Juvenile Detention JH PRO 23-24 Page 3 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, kitchen or maintenance ☐ ☐ ☒ shall not be classified as youth supervision staff positions. 1328 SAFETY CHECKS 7.050 Documentation Used by JDF Staff 0B II.2; 11.325 Room Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed Placer’s JH’s safety checks observation of youth at a minimum of every 15 for February, March, and April 2024. A minutes, at random or varied intervals during hours review of documentation revealed safety when youth are asleep or when youth are in their checks are being completed per regulation. rooms, confined in holding cells or confined to their It should be noted that the safety checks bed in a dormitory. Supervision is not replaced, but ☒ ☐ ☐ reviewed were at random and varied may be supplemented by, an audio/visual electronic intervals throughout each shift. surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid We also reviewed live-time safety checks in emergencies. All safety checks shall be as we toured the facility. All checks documented with the actual time the check is reviewed were in compliance with this completed. regulation. 1354.5 ROOM CONFINEMENT 14.150 Room Confinement 1B (a) The facility administrator shall develop and We reviewed four (4) youth Room implement written policies and procedures addressing Separation Checklist forms from the the confinement of youth in their room that are Juvenile Detention. A review of the policy consistent with Welfare and Institutions Code Section ☒ ☐ ☐ and procedure manual and documentation 208.3. The placement of a youth in room confinement provided revealed compliance with this shall be accomplished in accordance with the regulation. following guidelines: (1) Room confinement shall not be used before 14.150 Room Confinement other, less restrictive, options have been attempted and exhausted, unless attempting those A review of documentation revealed all options poses a threat to the safety or security of youth placed in room confinement were any youth or staff. ☒ ☐ ☐ appropriate as youth actions were posing a threat to the safety and security of the facility. (2) Room confinement shall not be used for the 14.150 Room Confinement purposes of punishment, coercion, convenience, ☒ ☐ ☐ or retaliation by staff. (3) Room confinement shall not be used to the 14.150 Room Confinement extent that it compromises the mental and physical ☒ ☐ ☐ health of the youth. (b) A youth may be held up to four hours in room 14.150 Room Confinement confinement. After the youth has been held in room confinement for a period of four hours, staff shall do Procedures to follow upon 4 hours of ☒ ☐ ☐ one or more of the following: continuous Room Confinement A-H 14.150 Room Confinement Technical assistance was provided (1) Return the youth to general population. regarding the youths’ return to the general ☒ ☐ ☐ population, based on individual assessments of youth behaviors. 7400 Placer Juvenile Detention JH PRO 23-24 Page 4 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 14.150 Room Confinement (2) Consult with mental health or medical staff. Procedures to follow upon four hours of ☒ ☐ ☐ continuous Room Confinement A. (3) Develop an individualized plan that includes 14.150 Room Confinement the goals and objectives to be met in order to reintegrate the youth to general population. Procedures to follow upon four hours of ☒ ☐ ☐ continuous Room Confinement A. (4) If room confinement must be extended beyond 14.150 Room Confinement four hours, staff shall do each of the following: (A) Document the reasons for room Procedures to follow upon four hours of confinement and the basis for the extension, continuous Room Confinement B. the date and time the youth was first placed in room confinement, and when he or she is During the current inspection cycle, no eventually released from room confinement. Juvenile Detention youth at the Facility has ☒ ☐ ☐ been extended beyond four (4) hours of room confinement. Youth are instead placed on Administrative Separation (if needed) which provides the minimum Title 15 requirements regarding programming, exercise, and recreation. (B) Develop an individualized plan that includes 14.150 Room Confinement the goals and objectives to be met in order to integrate the youth to general population. Procedures to follow upon four hours of ☒ ☐ ☐ continuous Room Confinement A. (C) Obtain documented authorization by the 14.150 Room Confinement facility superintendent or his or her designee every four hours thereafter. Procedures to follow upon four hours of ☒ ☐ ☐ continuous Room Confinement G. (5) This section is not intended to limit the use of 14.150 Room Confinement single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to ☒ ☐ ☐ normal sleeping hours. (6) This section does not apply to youth or wards 14.150 Room Confinement in court holding facilities or adult facilities. ☒ ☐ ☐ Exceptions to this Section. (7) Nothing in this section shall be construed to 14.150 Room Confinement conflict with any law providing greater or additional protections to youth. ☒ ☐ ☐ Exceptions to this Section. (8) This section does not apply during an 14.150 Room Confinement extraordinary emergency circumstance that requires a significant departure from normal Exceptions to this Section. institutional operations, including a natural disaster or facility-wide threat that poses an imminent and ☒ ☐ ☐ substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7400 Placer Juvenile Detention JH PRO 23-24 Page 5 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (9) This section does not apply when a youth is 14.150 Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable Exceptions to this Section. disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an illness. Additionally, this section ☒ ☐ ☐ does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE 10.100 Use of Force and 10.200 Oleoresin Capsicum Policy (OC) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed a total of five (5) hands-on written policies and procedures for the use of force, use of force reports from the Juvenile which may include chemical agents. Force shall never ☒ ☐ ☐ Detention youth. A review of policy and be applied as punishment, discipline, retaliation or procedure, and documentation revealed treatment. compliance with this regulation. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed 10.100 Use of Force reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, ☒ ☐ ☐ IV. Use of Force Guidelines #7 staff, others and the facility. (2) outline the force options available to staff 10.100 Use of Force including both physical and non-physical options and define when those force options are ☒ ☐ ☐ VI. Level of Force Options appropriate. (3) describe force options or techniques that are 10.100 Use of Force expressly prohibited by the facility. ☒ ☐ ☐ VIII. Improper Use of Force (4) describe the requirements of staff to report any 10.100 Use of Force inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. IV. Use of Force Guidelines #10 (5) define a standardized reporting format that 10.100 Use of Force includes time period and procedure for documenting and reporting the use of force, IX. Reporting Use of Force including reporting requirements of management and line staff and procedures for reviewing and All use-of-force reports reviewed were well tracking use of force incidents by supervisory and written and contained staff efforts to de- or management staff, which include procedures for ☒ ☐ ☐ escalate the youth involved and clear debriefing a particular incident with staff and/or directives for the youth to follow before youth for the purposes of training as well as going hands-on. mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. It should be noted debriefing with staff occurred after each use of force incident. (6) Include an administrative review and a system 10.100 Use of Force for investigating unreasonable use of force. ☒ ☐ ☐ IV. Use of Force Guidelines #8 7400 Placer Juvenile Detention JH PRO 23-24 Page 6 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) define the role, notification, and follow-up 10.100 Use of Force procedures required after use of force incidents for medical, mental health staff and parents or legal IX. Reporting Use of Force guardians. It should be noted that during the facility’s comprehensive inspection, technical assistance was provided regarding ☒ ☐ ☐ notification to youth parents following the use of force incidents being more consistent. A review of the use of force revealed parents were notified immediately after each use of force and that notification is documented within the Incident Report. (8) describe the limitations of use of force on 11.400 Pregnant/Post-Partum Youth in pregnant youth in accordance with Penal Code Custody Section 6030(f) and Welfare and Institutions Code ☒ ☐ ☐ Section 222. IV. 6030(f) Penal Code (b) Facilities that authorize chemical agents as a force 10.200 Oleoresin Capsicum Policy (OC) option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize We reviewed a total of one (1) OC spray chemical agents in the facility and the type, size and use of force report from the Juvenile the approved method of deployment for those Detention youth. A review of policy and ☒ ☐ ☐ chemical agents. procedure and documentation revealed compliance with this regulation. (2) mandate that chemical agents only be used 10.200 Oleoresin Capsicum Policy (OC) when there is an imminent threat to the youth’s safety or the safety of others and only when de- E. Criteria for Use of Oleoresin Capsicum ☒ ☐ ☐ escalation efforts have been unsuccessful or are (OC) #1 not reasonably possible. (3) outline the facility’s approved methods and 10.200 Oleoresin Capsicum Policy (OC) timelines for decontamination from chemical agents. This shall include that youth who have been E. Criteria for Use of Oleoresin Capsicum exposed to chemical agents shall not be left (OC) #2 unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical ☒ ☐ ☐ A review of the documentation revealed agent. staff stayed with and attended to all youth sprayed until they stated they were no longer feeling the effects of the chemical agent. (4) define the role, notification, and follow-up 10.200 Oleoresin Capsicum Policy (OC) procedures required after use of force incidents involving chemical agents for medical, mental F. Reporting Procedures #2 and #3 health staff and parents or legal guardians. A review of the one OC use of force ☒ ☐ ☐ incident revealed parents were notified immediately and that notification was documented within the Incident Report. 7400 Placer Juvenile Detention JH PRO 23-24 Page 7 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) provide for the documentation of each incident 10.200 Oleoresin Capsicum Policy (OC) of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior F. Reporting Procedures #1 to use, youth and staff involved, the date, time and location of use, decontamination procedures The OC spray use of force report reviewed applied and identification of any injuries sustained ☒ ☐ ☐ was well written and contained staff efforts as a result of such use. to de-escalate the youth involved, OC spry warning, and clear directives for the youth to follow before staff deployed OC spray. (c) Facilities shall develop policies and procedure 10.100 Use of Force which require that agencies provide initial and regular training in use of force and chemical agents when XI. Training at the Juvenile Detention appropriate that address: (1) known medical and behavioral health ☒ ☐ ☐ All Probation staff at the Juvenile Detention conditions that would contraindicate certain types shall participate in four training courses a of force; year which are offered quarterly. (2) acceptable chemical agents and the methods 10.200 Oleoresin Capsicum Policy (OC) of application. D. Oleoresin Capsicum (OC) Description, Usage and Effect ☒ ☐ ☐ E. Criteria for Use of Oleoresin Capsicum (OC) (3) signs or symptoms that should result in 10.100 Use of Force immediate referral to medical or behavioral health. ☒ ☐ ☐ XI. Training at the Juvenile Detention (4) instruction on the Constitutional Limitations of 10.100 Use of Force Use of Force. ☒ ☐ ☐ XI. Training at the Juvenile Detention (5) physical training force options that may require 10.100 Use of Force the use of perishable skills. ☒ ☐ ☐ XI. Training at the Juvenile Detention (6) timelines the facility uses to define regular 10.100 Use of Force training. XI. Training at the Juvenile Detention ☒ ☐ ☐ All Probation staff at the Juvenile Detention shall participate in four training courses a year which are offered quarterly. 1361 GRIEVANCE PROCEDURE 11.100 Grievance Policy and Procedure The facility administrator shall develop and implement BSCC staff reviewed all grievances written policies and procedures whereby any youth submitted from January 2024 to the date of may appeal and have resolved grievances relating to the facility’s targeted inspection. A review any condition of confinement, including but not limited revealed grievances are completed and to health care services, classification decisions, ☒ ☐ ☐ processed within the guidelines of this program participation, telephone, mail or visiting regulation. procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 11.100 Grievance Policy and Procedure grievance, which includes provisions for the youth to have free access to the form; A walkthrough of the facility revealed youth ☒ ☐ ☐ have free access to grievance forms which are in the dayroom of each living unit. 7400 Placer Juvenile Detention JH PRO 23-24 Page 8 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) the youth shall have the option to confidentially file 11.100 Grievance Policy and Procedure the grievance or to deliver the form to any youth supervision staff working in the facility; ☒ ☐ ☐ There is a confidential lock box located in each housing unit of the facility. (c) resolution of the grievance at the lowest 11.100 Grievance Policy and Procedure G. appropriate staff level; ☒ ☐ ☐ Steps for Handling Grievance 1-4. (d) provision for a prompt review and initial response 11.100 Grievance Policy and Procedure F. to grievances within three (3) business days, grievances that relate to health and safety issues All grievances reviewed had an initial ☒ ☐ ☐ must be addressed immediately; response completed before three business days. (1) The youth may elect to be present to explain 11.100 Grievance Policy and Procedure G. his/her version of the grievance to a person not 5. directly involved in the circumstances which led to ☒ ☐ ☐ the grievance. (2) Provision for a staff representative approved by 11.100 Grievance Policy and Procedure D. the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance 11.100 Grievance Policy and Procedure G. which includes the reasons for the decisions; ☒ ☐ ☐ 1-6 (f) a system which provides that any appeal of a 11.100 Grievance Policy and Procedure G. grievance shall be heard by a person not directly 6. involved in the circumstances which led to the ☒ ☐ ☐ grievance; (g) resolution of the grievance must occur within ten 11.100 Grievance Policy and Procedure G. (10) business days unless circumstances dictate a longer time frame. The youth shall be notified of any ☒ ☐ ☐ All grievances reviewed were resolved delay; and, before ten business days. (h) the policy shall provide multiple internal and 11.100 Grievance Policy and Procedure external methods to report sexual abuse and sexual ☒ ☐ ☐ harassment. Prison Rape Elimination Act (PREA). Whether or not associated with a grievance, concerns 11.100 Grievance Policy and Procedure L. of parents, guardians, staff or other parties shall be addressed and documented in accordance with ☒ ☐ ☐ written policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND 16.300 Programs, Recreation and Exercise 2B EXERCISE. A review of the policy and procedures, and The facility administrator shall develop and implement daily schedule revealed compliance with written policies and procedures for programs, this regulation. The documentation of the recreation, and exercise for all youth. The intent is to youth’s programs, recreation, and exercise minimize the amount of time youth are in their rooms are documented within the Facility Program or their bed area. Sheets. We reviewed program sheets from ☒ ☐ ☐ January, February, March, and April 2024 from the Juvenile Detention which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for 16.300 Programs, Recreation and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, ☒ ☐ ☐ of which one hour shall be an outdoor activity, weather permitting. 7400 Placer Juvenile Detention JH PRO 23-24 Page 9 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A youth’s participation in programs, recreation, and 16.300 Programs, Recreation and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that ☒ ☐ ☐ a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule 16.300 Programs, Recreation and Exercise shall be posted in the living units. A walkthrough of the facility during the ☒ ☐ ☐ inspection revealed program schedules are posted within each housing unit. There will be a written annual review of the programs, 16.300 Programs, Recreation and Exercise recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and The facility’s Annual Review of programs, relevant to the population. recreation, and exercise was completed by ☒ ☐ ☐ Probation Manager Melanie Esque on May 1, 2024. (a) Programs. All youth shall be provided with the 16.300 Programs, Recreation, and opportunity for at least one hour of daily programming Exercise I. Programs A. and B. to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions All youth at the Juvenile Detention that are culturally relevant and linguistically participate in programming that focuses on appropriate, or pro-social interventions and activities trauma-focused, cognitive, evidence-based, designed to reduce recidivism. These programs best practice interventions that are should be based on the youth’s individual needs as culturally relevant and linguistically required by Sections 1355 and 1356. Such programs appropriate, or prosocial interventions and may be provided under the direction of the Chief activities designed to reduce recidivism. Probation Officer or the County Office of Education and can be administered by county partners such as mental Placer Juvenile Detention has created a health agencies, community based organizations, Program Officer position that is tasked with faith-based organizations or Probation staff. developing and tracking programs for the Programs may include but are not limited to: Detention youth, Secure Track youth, (1) Cognitive Behavior Interventions; Transitioned Aged youth, and Placer Youth (2) Management of Stress and Trauma; Center. This position focuses on ensuring ☒ ☐ ☐ (3) Anger Management; the facility has the right program (4) Conflict Resolution; implemented for the youth’s needs with a (5) Juvenile Justice System; diverse selection of options. They assist in (6) Trauma-related interventions; scheduling, monitoring, implementing, and (7) Victim Awareness; coordinating with outside community-based (8) Self-Improvement; organizations including Sierra Junior (9) Parenting Skills and support; College and Rising Scholars in-person (10) Tolerance and Diversity; classes. This position has allowed the (11) Healing Informed Approaches; facility to ensure all Title 15 regulations for (12) Interventions by Credible Messengers; programming are met and the youth’s (13) Gender Specific Programming; court-ordered programming is completed. (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the 16.300 Programs, Recreation and Exercise opportunity for at least one hour of daily access to I. Programs C. unscheduled activities such as leisure reading, letter writing, and entertainment. Activities shall be ☒ ☐ ☐ A review of the documentation provided, supervised and include orientation and may include and interviews of youth and staff revealed coaching of youth. compliance with this regulation. 7400 Placer Juvenile Detention JH PRO 23-24 Page 10 of 11 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Exercise. All youth shall be provided with the 16.300 Programs, Recreation and Exercise opportunity for at least one hour of large muscle activity II. each day. ☒ ☐ ☐ A review of the documentation provided, and interviews with youth and staff revealed compliance with this regulation. The administrator/manager may suspend, for a period 16.300 Programs, Recreation and Exercise not to exceed 24 hours, access to recreation and II. programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7400 Placer Juvenile Detention JH PRO 23-24 Page 11 of 11 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7402 FACILITY NAME: Placer Secure Youth Track Facility (SYTF) FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Melanie Esque, Probation Manager; Hector Melchor, Supervising Deputy Probation Officer; Destiny Serrano, Deputy Probation Officer II and Programming Officer; Paulette Horner, LCSW, Client Services Practitioner II; Katharine Gerski-Keller, Lead Teacher; Benjamin Gamel, Deputy Probation Officer II FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: May 10, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 4.100 Staffing Each juvenile facility shall: The Board of State and Community (a) have an adequate number of personnel sufficient to Corrections (BSCC) staff reviewed a variety carry out the overall facility operation and its of documents including safety check records, programming, to provide for safety and security of youth grievances, disciplinary actions, and incident and staff, and meet established standards and reports. We also reviewed staffing schedules regulations; for the facility for January, February, March, and April 2024. A review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. At the time of the inspection, the Placer Secure Youth Treatment Facility’s staffing ☒ ☐ ☐ consisted of: • 1 Probation Manager • 4 Supervising Deputy Probation Officers (DPO) • 4 Senior DPO • 21 DPO Institution • 1 PA Institution • 13 Extra-Help Staff At the time of the inspection, the facility was fully staffed with no vacancies. (b) ensure that no required services shall be denied 4.100 C. Staffing because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to 4.100 C. Staffing ensure adequate supervision of all staff members; A Supervisor or “Lead” is identified on the ☒ ☐ ☐ daily shift rosters. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 1 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times 4.100 C. Staffing who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the and PC 832 training; Supervisor’s absence, a “Lead” officer is ☒ ☐ ☐ identified on the roster and assumes the Supervisor’s role. The Duty Supervisor and/or Lead is also posted in Central Control. (e) have at least one staff member present on each living 4.100 C. Staffing unit whenever there are youth in the living unit; Per the policy and procedure manual staff is always present in occupied housing units. ☒ ☐ ☐ The inspection walkthrough of the facility revealed staff are present within each living unit. (f) have sufficient food service personnel relative to the 4.100 C. Staffing number and security of living units, including staff qualified and available to: plan menus meeting nutritional All meals are prepared by Summit at the requirements of youth; provide kitchen supervision; direct Placer County Jail. food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, 4.100 C. Staffing medical, dental, mental health, building maintenance, transportation, control room, facility security and other The facility does not have clerical staff. support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide 4.100 C. Staffing continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special Staffing ratios are maintained throughout the ☒ ☐ ☐ program needs. Staffing shall be in compliance with a facility for each housing unit. minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 2 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Special Purpose Juvenile Halls Not Applicable. (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps 4.100 D. Staffing (A) during the hours that youth are awake, one wide-awake youth supervision staff member on The SYTF’s population at the time of the duty for each 15 youth in the camp population; inspection was one (1) male youth. A review ☒ ☐ ☐ of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their 4.100 D. Staffing room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each A total of five staff are scheduled for the 30 youth present in the facility; graveyard shift. ☒ ☐ ☐ (C) at least two wide-awake youth supervision staff 4.100 D. Staffing members on duty at all times, regardless of the number of youth in residence, unless A review of staffing schedules revealed arrangements have been made for backup support ☒ ☐ ☐ compliance with this regulation. services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on 4.100 D. Staffing duty who is the same gender as youth housed in the facility; A review of staffing schedules revealed ☒ ☐ ☐ compliance with this regulation. (E) in addition to the minimum staff to youth ratio 4.100 D. Staffing required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; Currently, the SYTF population is being held types of youth committed to the camp; and the within the facility's Maximum-Security Unit. ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other 4.100 D. Staffing duties such as administration, supervision of personnel, academic or trade instruction, clerical, Staffing personnel listed within this regulation ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be are not considered youth supervision staff. classified as youth supervision staff positions. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 3 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS 7.050 Documentation Used by JDF Staff II.2; 0B 11.325 Room Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed Placer’s SYTF’s safety checks observation of youth at a minimum of every 15 minutes, for February, March, and April 2024. A review at random or varied intervals during hours when youth of documentation revealed safety checks are are asleep or when youth are in their rooms, confined in being completed per regulation. It should be holding cells or confined to their bed in a dormitory. noted that the safety checks reviewed were Supervision is not replaced, but may be supplemented ☒ ☐ ☐ at random and varied intervals throughout by, an audio/visual electronic surveillance system each shift. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety We also reviewed live-time safety checks as checks shall be documented with the actual time the we toured the facility. All checks reviewed check is completed. were in compliance with this regulation. 1354.5 ROOM CONFINEMENT 14.150 Room Confinement 1B (a) The facility administrator shall develop and Compliance with the regulation is based implement written policies and procedures addressing solely on the review of the facility’s policy and the confinement of youth in their room that are procedure manual for this inspection cycle consistent with Welfare and Institutions Code Section there has not been a SYTF youth placed in 208.3. The placement of a youth in room confinement ☒ ☐ ☐ room confinement. shall be accomplished in accordance with the following guidelines: Please see the Placer JH checklist for the facility practices of the remaining room confinement regulations listed below. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and exhausted, unless attempting those options ☐ ☐ ☒ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☐ ☐ ☒ of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☐ ☐ ☒ or more of the following: (1) Return the youth to general population. ☐ ☐ ☒ (2) Consult with mental health or medical staff. ☐ ☐ ☒ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time ☐ ☐ ☒ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to ☐ ☐ ☒ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee ☐ ☐ ☒ every four hours thereafter. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 4 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☐ ☐ ☒ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☐ ☐ ☒ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☐ ☐ ☒ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☐ ☐ ☒ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☐ ☐ ☒ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE 10.100 Use of Force and 10.200 Oleoresin Capsicum Policy (OC) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed a total of one (1) hands-on use written policies and procedures for the use of force, of force report from the SYTF youth. A review which may include chemical agents. Force shall never ☒ ☐ ☐ of policy and procedure, and documentation be applied as punishment, discipline, retaliation or revealed compliance with this regulation. treatment. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed 10.100 Use of Force reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ IV. Use of Force Guidelines #7 and the facility. (2) outline the force options available to staff including 10.100 Use of Force both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. VI. Level of Force Options (3) describe force options or techniques that are 10.100 Use of Force expressly prohibited by the facility. ☒ ☐ ☐ VIII. Improper Use of Force (4) describe the requirements of staff to report any 10.100 Use of Force inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. IV. Use of Force Guidelines #10 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 5 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that 10.100 Use of Force includes time period and procedure for documenting and reporting the use of force, including reporting IX. Reporting Use of Force requirements of management and line staff and procedures for reviewing and tracking use of force The use of force report reviewed was well incidents by supervisory and or management staff, written and contained staff efforts to de- which include procedures for debriefing a particular ☒ ☐ ☐ escalate the youth involved and clear incident with staff and/or youth for the purposes of directives for the youth to follow before going training as well as mitigating the effects of trauma that hands-on. may have been experienced by staff and /or the youth involved. It should be noted debriefing with staff occurred after the use of force incident. (6) Include an administrative review and a system for 10.100 Use of Force investigating unreasonable use of force. ☒ ☐ ☐ IV. Use of Force Guidelines #8 (7) define the role, notification, and follow-up 10.100 Use of Force procedures required after use of force incidents for medical, mental health staff and parents or legal IX. Reporting Use of Force guardians. It should be noted that during the facility’s comprehensive inspection technical assistance was provided regarding ☒ ☐ ☐ notification to youth parents following use of force incidents being more consistent. A review of the use of force revealed parents were notified immediately after the use of force incident and that notification is documented within the Incident Report. (8) describe the limitations of use of force on pregnant 11.400 Pregnant/Post-Partum Youth in youth in accordance with Penal Code Section 6030(f) Custody and Welfare and Institutions Code Section 222. ☒ ☐ ☐ IV. 6030(f) Penal Code (b) Facilities that authorize chemical agents as a force 10.200 Oleoresin Capsicum Policy (OC) option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize Compliance with the OC spray sections of chemical agents in the facility and the type, size and this regulation is based solely on the review the approved method of deployment for those of the facility’s policy and procedure manual chemical agents. for this inspection cycle there has not been a ☐ ☐ ☒ SYTF youth sprayed with OC. Please see the Placer JH’s checklist for the facility’s practices of the remaining chemical agent regulations listed below. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☐ ☐ ☒ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☐ ☐ ☒ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents involving chemical agents for medical, mental health ☐ ☐ ☒ staff and parents or legal guardians. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 6 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☐ ☐ ☒ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training in use of force and chemical agents when appropriate that address: ☐ ☐ ☒ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. ☐ ☐ ☒ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☐ ☐ ☒ (4) instruction on the Constitutional Limitations of Use of Force. ☐ ☐ ☒ (5) physical training force options that may require the use of perishable skills. ☐ ☐ ☒ (6) timelines the facility uses to define regular training. ☐ ☐ ☒ 1361 GRIEVANCE PROCEDURE Compliance with the grievance regulation is based solely on the review of the facility’s The facility administrator shall develop and implement policy and procedure manual; for this written policies and procedures whereby any youth may inspection cycle, there has not been a SYTF appeal and have resolved grievances relating to any youth who has submitted a grievance. condition of confinement, including but not limited to health care services, classification decisions, program ☐ ☐ ☒ Please see the Placer JH’s checklist for the participation, telephone, mail or visiting procedures, facility’s practices of the grievance food, clothing, bedding, mistreatment, harassment or regulations listed below. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 11.100 Grievance Policy and Procedure grievance, which includes provisions for the youth to have free access to the form; A walkthrough of the facility revealed youth ☒ ☐ ☐ have free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file 11.100 Grievance Policy and Procedure the grievance or to deliver the form to any youth supervision staff working in the facility; ☒ ☐ ☐ There’s a confidential lock box located in each housing unit of the facility. (c) resolution of the grievance at the lowest appropriate staff level; ☐ ☐ ☒ (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances that relate to health and safety issues must be ☐ ☐ ☒ addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not directly involved in the circumstances which led to ☐ ☐ ☒ the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☐ ☐ ☒ (e) provision for a written response to the grievance which includes the reasons for the decisions; ☐ ☐ ☒ 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 7 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a system which provides that any appeal of a grievance shall be heard by a person not directly involved in the circumstances which led to the ☐ ☐ ☒ grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; ☐ ☐ ☒ and, (h) the policy shall provide multiple internal and external 11.100 Grievance Policy and Procedure methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ PREA Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☐ ☐ ☒ policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND 16.300 Programs, Recreation and Exercise 2B EXERCISE. A review of policy and procedures and daily The facility administrator shall develop and implement schedule revealed compliance with this written policies and procedures for programs, regulation. Documentation of youth’s recreation, and exercise for all youth. The intent is to programs, recreation, and exercise are minimize the amount of time youth are in their rooms or documented within the Facility Program their bed area. ☒ ☐ ☐ Sheets. We reviewed program sheets from January, February, March, and April 2024 from the SYTF which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for 16.300 Programs, Recreation and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 16.300 Programs, Recreation and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 16.300 Programs, Recreation and Exercise be posted in the living units. A walkthrough of the facility during the inspection revealed program schedules are ☒ ☐ ☐ posted within each housing unit. It should be noted that SYTF youth are housed in the maximum-security unit within the facility. There will be a written annual review of the programs, 16.300 Programs, Recreation and Exercise recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and The facility’s Annual Review of programs, relevant to the population. recreation, and exercise was completed by ☒ ☐ ☐ Probation Manager Melanie Esque on May 1, 2024. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 8 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the 16.300 Programs, Recreation, and Exercise opportunity for at least one hour of daily programming to I. Programs A. and B. include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are All youth within the SYTF program participate culturally relevant and linguistically appropriate, or pro- in programming that focuses on trauma- social interventions and activities designed to reduce focused, cognitive, evidence-based, best recidivism. These programs should be based on the practice interventions that are culturally youth’s individual needs as required by Sections 1355 relevant and linguistically appropriate, or and 1356. Such programs may be provided under the prosocial interventions and activities direction of the Chief Probation Officer or the County designed to reduce recidivism. Office of Education and can be administered by county partners such as mental health agencies, community The Placer Juvenile Hall has created a based organizations, faith-based organizations or Program Officer position that is tasked with Probation staff. developing and tracking programs for the Programs may include but are not limited to: Detention youth, Secure Treatment youth, (1) Cognitive Behavior Interventions; Transitioned Aged youth, and Placer Youth (2) Management of Stress and Trauma; Center. This position focuses on ensuring the ☒ ☐ ☐ (3) Anger Management; facility has the right program implemented for (4) Conflict Resolution; the youth’s needs with a diverse selection of (5) Juvenile Justice System; options. They assist in scheduling, (6) Trauma-related interventions; monitoring, implementing, and coordinating (7) Victim Awareness; with outside community-based organizations (8) Self-Improvement; including Sierra Junior College and Rising (9) Parenting Skills and support; Scholars in-person classes. This position (10) Tolerance and Diversity; has allowed the facility to ensure all Title 15 (11) Healing Informed Approaches; regulations for programming are met and the (12) Interventions by Credible Messengers; youth’s court-ordered programming is (13) Gender Specific Programming; completed. (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity 16.300 Programs, Recreation and Exercise I. for at least one hour of daily access to unscheduled Programs C. activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include ☒ ☐ ☐ A review of the documentation provided, and orientation and may include coaching of youth. interviews of youth and staff revealed compliance with this regulation. (c) Exercise. All youth shall be provided with the 16.300 Programs, Recreation and Exercise opportunity for at least one hour of large muscle activity II. each day. ☒ ☐ ☐ A review of the documentation provided, and interviews of youth and staff revealed compliance with this regulation. The administrator/manager may suspend, for a period 16.300 Programs, Recreation and Exercise not to exceed 24 hours, access to recreation and II. programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 9 of 9 A453 JUV Targeted PRO eff. 1/2024