7402 Placer County Probation (2023-2024 inspection cycle)

November 19, 2024 Marshall Hopper, Chief Probation Officer Placer County Probation Department 2929 Richardson Drive, Suite B Auburn, CA 95603 2023-2024 UNANNOUNCED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, PLACER COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Hopper: An Unannounced Inspection of the Placer County Probation Department was completed for the following facilities were on Monday, November 4, 2024: FACILITY NAME BSCC # FACILITY TYPE Placer Juvenile Detention 7400 JH Placer Secure Youth Treatment Facility 7402 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. INSPECTION RESULTS The focus of the Unannounced Inspection was to evaluate five (5) Title 15 regulations. To ensure compliance with Title 15 we reviewed documentation for the following Title 15 regulations: • 1329 Suicide Prevention Plan • 1354 Separation • 1354.5 Room Confinement • 1357 Use of Force • 1361 Grievance Procedure We identified no items of noncompliance with the Title 15 Minimum Standards. Refer to the attached Title 15 Modified Procedures Checklist for detailed information. An Exit Briefing with your staff was held on Tuesday, November 5, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Marshall Hopper Chief Probation Officer Page 2 Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, CRAIGUS THOMPSON SR. Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Placer County Juvenile Court* Chair, Juvenile Justice Commission, Placer County* Chair, Board of Supervisors, Placer County* County Administrator, Placer County* Joseph Netemeyer, Assistant Chief Probation Officer Melanie Esque, Probation Manager, Placer County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7400 7402 Placer County Probation Department JH SYTF Unannounced LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1,2 BSCC Code: 7400 FACILITY NAME: Placer Juvenile Detention FACILITY TYPE: JH PERSON(S) INTERVIEWED: Melanie Esque, Probation Manager; Joseph Netemeyer, Assistant Chief Probation Officer; Elisa Regacho, Senior Deputy Probation Officer (SrDPO); Robert Atkinson, Supervising Deputy Probation Officer (SDPO); Paulette Horner, LCSW Client Services Practitioner II; Malabie Newman, Deputy Probation Officer (DPO); Jordan Chavolla, DPO; Maria Torres, DPO; Christina White Extra-Help Staff FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: November 5, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN 8.300 Suicide Prevention Plan and Protocols 0B The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, During the inspection process, we reviewed shall plan and implement written policies and five (5) youth suicide prevention reports from procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ Placer County JH. Review of documentation The plan shall consider the needs of youth experiencing provided, and policy and procedure manuals past or current trauma. Suicide prevention responses revealed compliance with this regulation. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section 8.300 A Suicide Prevention Plan and 1322, Youth Supervision Staff Orientation, and Training Protocols and the Juvenile Corrections Officer Core Course. Youth Supervision staff receive suicide ☒ ☐ ☐ prevention training as part of their initial orientation and through the Juvenile Correctional Core training. In addition, Wellpath provides an annual four-hour training for all staff. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 This is a modified version of the Procedures Checklist and is only intended for the 2024 Unannounced Inspection of the Placer Juvenile Detention. 7400 Placer Juvenile Detention JH Unannounced PRO 23-24 Page 1 of 9 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Screening, Identification Assessment and 8.300 B1 Suicide Prevention Plan and Precautionary Protocols Protocols (1) All youth shall be screened for risk of suicide at intake and as needed during detention. All youth shall be screened for risk of suicide, using the Intake Health Screening form. ☒ ☐ ☐ It should be noted on two separate occasions this inspection cycle the Placer County staff required youth to have a Mental Health clearance prior to booking youth into the facility. (2) All youth supervision staff who perform intake 8.300 B2 Suicide Prevention Plan and processes shall be trained in screening youth for risk Protocols ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the 8.300 C1 Suicide Prevention Plan and intake screening process to be at risk of suicide shall Protocols be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to 8.300 D Suicide Prevention Plan and ensure the youth’s safety pending the Protocols ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for 8.300 D-ai Suicide Prevention Plan and assessment and/or services. ☒ ☐ ☐ Protocols (d) Procedures for monitoring of youth identified at risk 8.300 D Suicide Prevention Plan and for suicide. Protocols- Suicide Watch Youths placed on close observation are ☒ ☐ ☐ monitored every three to five minutes. Youth placed on suicide watch are always under direct supervision. (e) Safety Interventions 8.300 D Suicide Prevention Plan and (1) Procedures to address intervention protocols for Protocols- Youth Expressing Suicidal youth identified at risk for suicide which may Ideations include, but are not limited to: (A) Housing consideration 8.300 D Suicide Prevention Plan and ☒ ☐ ☐ Protocols- Suicide Watch #2 It should be noted youth placed on close observation watch are moved to rooms closest to the staff console. (B) Treatment strategies including trauma- 8.300 D Suicide Prevention Plan and informed approaches ☒ ☐ ☐ Protocols- Suicide Watch (2) Procedures to instruct youth supervision staff how 8.300 D Suicide Prevention Plan and to respond to youth who exhibit suicidal behaviors. Protocols- Youth Expressing Suicidal ☒ ☐ ☐ Ideations (f) Communication 8.300 B3 Suicide Prevention Plan and (1) The intake process shall include communication Protocols with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information 8.300 C1 Suicide Prevention Plan and sharing about youth at risk for suicide with youth Protocols supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. 7400 Placer Juvenile Detention JH Unannounced PRO 23-24 Page 2 of 9 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Debriefing of Critical Incidents Related to Suicides or 8.300 E. Suicide Prevention Plan and Attempts Protocols (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. 8.300 E2. Suicide Prevention Plan and (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ Protocols (3) Process for a debriefing event with affected youth. 8.300 E3. Suicide Prevention Plan and ☒ ☐ ☐ Protocols (h) Documentation 8.300 Suicide Prevention Plan and Protocols (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the 8.300 Suicide Prevention Plan and Protocols opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1354 SEPARATION 14.100 Separation The facility administrator shall develop and implement We reviewed four (4) Administrative written policies and procedures that address: Separation Program forms from the JH. A review of documentation as well as interviews with the staff and youths revealed compliance with this regulation. It should be noted during the facility’s comprehensive inspection in 2023 we provided technical assistance ☒ ☐ ☐ regarding documentation of the activities and programming of a youth placed on Administrative Separation (AS). Since then, the AS forms have been updated to include all of the youth’s participation in activities and programming on AS to ensure compliance with this regulation. (a) separation of youth for reasons that include, but are 14.100 Separation not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and 14.100 Separation trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges 14.100 Separation available at the facility, except when necessary to accomplish the objective of separation. A review of documentation as well as ☒ ☐ ☐ interviews with staff and youth revealed compliance with this regulation. (d) when the objective of the separation is discipline, 14.100 Separation I. Types of Separation Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the 14.100 Separation separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. 7400 Placer Juvenile Detention JH Unannounced PRO 23-24 Page 3 of 9 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) policies and procedures shall ensure a daily review of 14.100 Separation B. Documentation separated youth to determine if separation remains necessary. It should be noted the Duty Supervisor ☒ ☐ ☐ reviews any youth on AS every shift. 1354.5 ROOM CONFINEMENT 14.150 Room Confinement 1B (a) The facility administrator shall develop and We reviewed three (3) youth Room implement written policies and procedures addressing Separation Checklist forms from the juvenile the confinement of youth in their room that are consistent ☒ ☐ ☐ hall. A review of the policy and procedure with Welfare and Institutions Code Section 208.3. The manual and documentation provided placement of a youth in room confinement shall be revealed compliance with this regulation. accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before other, 14.150 Room Confinement less restrictive, options have been attempted and exhausted, unless attempting those options poses a A review of documentation revealed all youth threat to the safety or security of any youth or staff. placed in room confinement were appropriate ☒ ☐ ☐ as youth actions were posing a threat to the safety and security of the facility. (2) Room confinement shall not be used for the 14.150 Room Confinement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 14.150 Room Confinement that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room 14.150 Room Confinement confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one Procedures to follow upon 4 hours of ☒ ☐ ☐ or more of the following: continuous Room Confinement A-H 14.150 Room Confinement A review of documentation revealed youth are immediately returned to the general (1) Return the youth to general population. ☒ ☐ ☐ population once they are calm and compliant with staff directives. It should be noted no youth placed on room confinement was extended past one (1) hour. 14.150 Room Confinement (2) Consult with mental health or medical staff. Procedures to follow up after four hours of ☒ ☐ ☐ continuous Room Confinement A. (3) Develop an individualized plan that includes the 14.150 Room Confinement goals and objectives to be met in order to reintegrate the youth to general population. Procedures to follow up after four hours of ☒ ☐ ☐ continuous Room Confinement A. 7400 Placer Juvenile Detention JH Unannounced PRO 23-24 Page 4 of 9 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) If room confinement must be extended beyond 14.150 Room Confinement four hours, staff shall do each of the following: (A) Document the reasons for room confinement Procedures to follow up after four hours of and the basis for the extension, the date and time continuous Room Confinement B. the youth was first placed in room confinement, and when he or she is eventually released from During the current inspection cycle, no room confinement. juvenile hall youth at the facility has been ☒ ☐ ☐ extended beyond four (4) hours of room confinement. Youth are instead placed on Administrative Separation (if needed) which provides the minimum Title 15 requirements with regard to programming, exercise, and recreation. (B) Develop an individualized plan that includes 14.150 Room Confinement the goals and objectives to be met in order to integrate the youth to general population. Procedures to follow up after four hours of ☒ ☐ ☐ continuous Room Confinement A. (C) Obtain documented authorization by the 14.150 Room Confinement facility superintendent or his or her designee every four hours thereafter. Procedures to follow up after four hours of ☒ ☐ ☐ continuous Room Confinement G. (5) This section is not intended to limit the use of 14.150 Room Confinement single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in 14.150 Room Confinement court holding facilities or adult facilities. ☒ ☐ ☐ Exceptions to this Section. (7) Nothing in this section shall be construed to 14.150 Room Confinement conflict with any law providing greater or additional protections to youth. ☒ ☐ ☐ Exceptions to this Section. (8) This section does not apply during an 14.150 Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional Exceptions to this Section. operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 14.150 Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable Exceptions to this Section. disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7400 Placer Juvenile Detention JH Unannounced PRO 23-24 Page 5 of 9 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE 10.100 Use of Force and 10.200 Oleoresin Capsicum Policy (OC) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed a total of five (5) hands-on use written policies and procedures for the use of force, of force reports from the juvenile hall youth. A which may include chemical agents. Force shall never ☒ ☐ ☐ review of policy and procedure and be applied as punishment, discipline, retaliation or documentation revealed compliance with this treatment. regulation. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed 10.100 Use of Force reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ IV. Use of Force Guidelines #7 and the facility. (2) outline the force options available to staff including 10.100 Use of Force both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. VI. Level of Force Options (3) describe force options or techniques that are 10.100 Use of Force expressly prohibited by the facility. ☒ ☐ ☐ VIII. Improper Use of Force (4) describe the requirements of staff to report any 10.100 Use of Force inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. IV. Use of Force Guidelines #10 (5) define a standardized reporting format that 10.100 Use of Force includes time period and procedure for documenting and reporting the use of force, including reporting IX. Reporting Use of Force requirements of management and line staff and procedures for reviewing and tracking use of force All use-of-force reports reviewed were well incidents by supervisory and or management staff, written and contained staff efforts to de- which include procedures for debriefing a particular ☒ ☐ ☐ escalate the youth involved and clear incident with staff and/or youth for the purposes of directives for the youth to follow prior to going training as well as mitigating the effects of trauma that hands-on. may have been experienced by staff and /or the youth involved. It should be noted debriefing with staff occurred after each use of force incident. (6) Include an administrative review and a system for 10.100 Use of Force investigating unreasonable use of force. ☒ ☐ ☐ IV. Use of Force Guidelines #8 (7) define the role, notification, and follow-up 10.100 Use of Force procedures required after use of force incidents for medical, mental health staff and parents or legal IX. Reporting Use of Force guardians. It should be noted that during the facility’s comprehensive inspection in 2023 technical assistance was provided regarding ☒ ☐ ☐ notification to youth parents following use-of- force incidents being more consistent. A review of the use of force revealed parents were notified immediately after each use of force and that notification is documented within the Incident Report. (8) describe the limitations of use of force on pregnant 11.400 Pregnant/Post-Partum Youth in youth in accordance with Penal Code Section 6030(f) Custody and Welfare and Institutions Code Section 222. ☒ ☐ ☐ IV. 6030(f) Penal Code 7400 Placer Juvenile Detention JH Unannounced PRO 23-24 Page 6 of 9 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facilities that authorize chemical agents as a force 10.200 Oleoresin Capsicum Policy (OC) option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize We reviewed a total of four (4) OC spray use chemical agents in the facility and the type, size and of force reports from the juvenile hall youth. A the approved method of deployment for those ☒ ☐ ☐ review of policy and procedure and chemical agents. documentation revealed compliance with this regulation. (2) mandate that chemical agents only be used when 10.200 Oleoresin Capsicum Policy (OC) there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts E. Criteria for Use of Oleoresin Capsicum ☒ ☐ ☐ have been unsuccessful or are not reasonably (OC) #1 possible. (3) outline the facility’s approved methods and 10.200 Oleoresin Capsicum Policy (OC) timelines for decontamination from chemical agents. This shall include that youth who have been exposed E. Criteria for Use of Oleoresin Capsicum to chemical agents shall not be left unattended until (OC) #2 that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. A review of documentation revealed staff ☒ ☐ ☐ stayed with and attended to all youth sprayed until they stated they were no longer feeling the effects of the chemical agent. It should be noted this information is documented in the staff Incident reports. (4) define the role, notification, and follow-up 10.200 Oleoresin Capsicum Policy (OC) procedures required after use of force incidents involving chemical agents for medical, mental health F. Reporting Procedures #2 and #3 staff and parents or legal guardians. A review of the four (4) OC use of force ☒ ☐ ☐ incidents revealed parents were notified immediately and that notification was documented within the Incident Report. (5) provide for the documentation of each incident of 10.200 Oleoresin Capsicum Policy (OC) use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, F. Reporting Procedures #1 youth and staff involved, the date, time and location of use, decontamination procedures applied and The OC spray use of force report reviewed identification of any injuries sustained as a result of ☒ ☐ ☐ was well written and contained staff efforts to such use. de-escalate the youth involved, OC spry warning, and clear directives for the youth to follow prior to staff deploying OC spray. (c) Facilities shall develop policies and procedure which 10.100 Use of Force require that agencies provide initial and regular training in use of force and chemical agents when appropriate XI. Training at the Juvenile Hall that address: (1) known medical and behavioral health conditions ☒ ☐ ☐ All Probation staff at the Juvenile Hall shall that would contraindicate certain types of force; participate in four trainings a year which are offered quarterly. (2) acceptable chemical agents and the methods of 10.200 Oleoresin Capsicum Policy (OC) application. D. Oleoresin Capsicum (OC) Description, Usage and Effect ☒ ☐ ☐ E. Criteria for Use of Oleoresin Capsicum (OC) 7400 Placer Juvenile Detention JH Unannounced PRO 23-24 Page 7 of 9 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) signs or symptoms that should result in immediate 10.100 Use of Force referral to medical or behavioral health. ☒ ☐ ☐ XI. Training at the Juvenile Hall (4) instruction on the Constitutional Limitations of Use 10.100 Use of Force of Force. ☒ ☐ ☐ XI. Training at the Juvenile Hall (5) physical training force options that may require 10.100 Use of Force the use of perishable skills. ☒ ☐ ☐ XI. Training at the Juvenile Hall (6) timelines the facility uses to define regular 10.100 Use of Force training. XI. Training at the Juvenile Hall ☒ ☐ ☐ All Probation staff at the Juvenile Hall shall participate in four trainings a year which are offered quarterly. 1361 GRIEVANCE PROCEDURE 11.100 Grievance Policy and Procedure The facility administrator shall develop and implement Reviewed ten (10) grievances submitted from written policies and procedures whereby any youth may January 2024 to the date of the juvenile hall. appeal and have resolved grievances relating to any A review revealed grievances are completed condition of confinement, including but not limited to and processed well within the guidelines of health care services, classification decisions, program ☒ ☐ ☐ this regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 11.100 Grievance Policy and Procedure grievance, which includes provisions for the youth to have free access to the form; A walkthrough of the facility revealed youth ☒ ☐ ☐ have free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file 11.100 Grievance Policy and Procedure the grievance or to deliver the form to any youth supervision staff working in the facility; ☒ ☐ ☐ There’s a confidential lock box located within each housing unit of the facility. (c) resolution of the grievance at the lowest appropriate 11.100 Grievance Policy and Procedure G. staff level; ☒ ☐ ☐ Steps for Handling Grievance 1-4 (d) provision for a prompt review and initial response to 11.100 Grievance Policy and Procedure F. grievances within three (3) business days, grievances that relate to health and safety issues must be All grievances reviewed had an initial ☒ ☐ ☐ addressed immediately; response completed prior to three business days. (1) The youth may elect to be present to explain 11.100 Grievance Policy and Procedure G. 5. his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by 11.100 Grievance Policy and Procedure D. the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance 11.100 Grievance Policy and Procedure G. 1- which includes the reasons for the decisions; ☒ ☐ ☐ 6 7400 Placer Juvenile Detention JH Unannounced PRO 23-24 Page 8 of 9 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a system which provides that any appeal of a 11.100 Grievance Policy and Procedure G. 6. grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) 11.100 Grievance Policy and Procedure G. business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; and, ☒ ☐ ☐ All grievances reviewed were resolved prior to ten business days. (h) the policy shall provide multiple internal and external 11.100 Grievance Policy and Procedure methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ PREA Whether or not associated with a grievance, concerns of 11.100 Grievance Policy and Procedure L. parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 7400 Placer Juvenile Detention JH Unannounced PRO 23-24 Page 9 of 9 A453 JUV PRO eff. 07.01.24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1,2 BSCC Code:7402 FACILITY NAME: Placer Secure Youth Treatment Facility FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Melanie Esque, Probation Manager; Joseph Netemeyer, Assistant Chief Probation Officer; Elisa Regacho, Senior Deputy Probation Officer (SrDPO); Robert Atkinson, Supervising Deputy Probation Officer (SDPO); Paulette Horner, LCSW Client Services Practitioner II; Malabie Newman, Deputy Probation Officer (DPO); Jordan Chavolla, DPO; Maria Torres, DPO; Christina White Extra-Help Staff FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: November 5, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN 8.300 Suicide Prevention Plan and Protocols 0B The facility administrator, in collaboration with the During the inspection cycle zero (0) SYTF healthcare and behavioral/mental health administrators, youth had been placed on suicide prevention shall plan and implement written policies and watch. Compliance with this regulation for the procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ SYTF is based solely on a review of the The plan shall consider the needs of youth experiencing policy and procedure manual which confirms past or current trauma. Suicide prevention responses compliance with this regulation. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section 8.300 A Suicide Prevention Plan and 1322, Youth Supervision Staff Orientation, and Training Protocols and the Juvenile Corrections Officer Core Course. Youth Supervision staff receive suicide ☒ ☐ ☐ prevention training as part of their initial orientation and through the Juvenile Correctional Core training. In addition, Wellpath provides an annual four-hour training for all staff. (b) Screening, Identification Assessment and 8.300 B1 Suicide Prevention Plan and Precautionary Protocols Protocols (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ intake and as needed during detention. All youth shall be screened for risk of suicide, using the Intake Health Screening form. (2) All youth supervision staff who perform intake 8.300 B2 Suicide Prevention Plan and processes shall be trained in screening youth for risk Protocols ☒ ☐ ☐ of suicide. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 This is a modified version of the Procedures Checklist and is only intended for the 2024 Unannounced Inspection of the Placer Secure Youth Treatment Facility. 7402 Placer SYTF Unannounced PRO 23-24 Page 1 of 8 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) All youth who have been identified during the 8.300 C1 Suicide Prevention Plan and intake screening process to be at risk of suicide shall Protocols be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to 8.300 D Suicide Prevention Plan and ensure the youth’s safety pending the Protocols ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for 8.300 D-ai Suicide Prevention Plan and assessment and/or services. ☒ ☐ ☐ Protocols (d) Procedures for monitoring of youth identified at risk 8.300 D Suicide Prevention Plan and for suicide. Protocols- Suicide Watch Youths placed on close watch are monitored ☒ ☐ ☐ every three to five minutes. Youth placed on suicide watch are always under direct supervision. (e) Safety Interventions 8.300 D Suicide Prevention Plan and (1) Procedures to address intervention protocols for Protocols- Youth Expressing Suicidal youth identified at risk for suicide which may Ideations include, but are not limited to: (A) Housing consideration 8.300 D Suicide Prevention Plan and Protocols- Suicide Watch #2 ☒ ☐ ☐ It should be noted youth placed on close observation watch are moved to rooms closest to the staff console. (B) Treatment strategies including trauma- 8.300 D Suicide Prevention Plan and informed approaches ☒ ☐ ☐ Protocols- Suicide Watch (2) Procedures to instruct youth supervision staff how 8.300 D Suicide Prevention Plan and to respond to youth who exhibit suicidal behaviors. Protocols - Youth Expressing Suicidal ☒ ☐ ☐ Ideations (f) Communication 8.300 B3 Suicide Prevention Plan and (1) The intake process shall include communication Protocols with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information 8.300 C1 Suicide Prevention Plan and sharing about youth at risk for suicide with youth Protocols supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or 8.300 E Suicide Prevention Plan and Attempts Protocols (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. 8.300 E2. Suicide Prevention Plan and (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ Protocols (3) Process for a debriefing event with affected youth. 8.300 E3. Suicide Prevention Plan and ☒ ☐ ☐ Protocols 7402 Placer SYTF Unannounced PRO 23-24 Page 2 of 8 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Documentation 8.300 Suicide Prevention Plan and Protocols (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the 8.300 Suicide Prevention Plan and Protocols opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1354 SEPARATION 14.100 Separation The facility administrator shall develop and implement Compliance with the regulation is based written policies and procedures that address: solely on the review of the facility’s policy and procedure manual for this inspection cycle. No SYTF youth were placed on any form of ☒ ☐ ☐ separation or Administrative Separation. Please see the Placer County JH checklist for a list of the facility’s practices of the remaining room confinement regulations listed below. (a) separation of youth for reasons that include, but are 14.100 Separation not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and 14.100 Separation trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges 14.100 Separation available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, 14.100 Separation I. Types of Separation Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the 14.100 Separation separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of 14.100 Separation B. Documentation separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT 14.150 Room Confinement 1B (a) The facility administrator shall develop and Compliance with the regulation is based implement written policies and procedures addressing solely on the review of the facility’s policy and the confinement of youth in their room that are consistent procedure manual for this inspection cycle. with Welfare and Institutions Code Section 208.3. The No SYTF youth were placed on any form of placement of a youth in room confinement shall be ☒ ☐ ☐ separation or Administrative Separation. accomplished in accordance with the following guidelines: Please see the Placer County JH checklist for a list of the facility’s practices of the remaining room confinement regulations listed below. (1) Room confinement shall not be used before other, 14.150 Room Confinement less restrictive, options have been attempted and exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. 7402 Placer SYTF Unannounced PRO 23-24 Page 3 of 8 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Room confinement shall not be used for the 14.150 Room Confinement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 14.150 Room Confinement that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room 14.150 Room Confinement confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one Procedures to follow up after four hours of ☒ ☐ ☐ or more of the following: continuous Room Confinement A-H. 14.150 Room Confinement (1) Return the youth to general population. ☒ ☐ ☐ 14.150 Room Confinement (2) Consult with mental health or medical staff. Procedures to follow up after four hours of ☒ ☐ ☐ continuous Room Confinement A. (3) Develop an individualized plan that includes the 14.150 Room Confinement goals and objectives to be met in order to reintegrate the youth to general population. Procedures to follow up after four hours of ☒ ☐ ☐ continuous Room Confinement A. (4) If room confinement must be extended beyond 14.150 Room Confinement four hours, staff shall do each of the following: (A) Document the reasons for room confinement Procedures to follow up after four hours of and the basis for the extension, the date and time continuous Room Confinement B. ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes 14.150 Room Confinement the goals and objectives to be met in order to integrate the youth to general population. Procedures to follow up after four hours of ☒ ☐ ☐ continuous Room Confinement A. (C) Obtain documented authorization by the 14.150 Room Confinement facility superintendent or his or her designee every four hours thereafter. Procedures to follow up after four hours of ☒ ☐ ☐ continuous Room Confinement G. (5) This section is not intended to limit the use of 14.150 Room Confinement single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in 14.150 Room Confinement court holding facilities or adult facilities. ☒ ☐ ☐ Exceptions to this Section. (7) Nothing in this section shall be construed to 14.150 Room Confinement conflict with any law providing greater or additional protections to youth. ☒ ☐ ☐ Exceptions to this Section. 7402 Placer SYTF Unannounced PRO 23-24 Page 4 of 8 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) This section does not apply during an 14.150 Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional Exceptions to this Section. operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 14.150 Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable Exceptions to this Section. disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE 10.100 Use of Force and 10.200 Oleoresin Capsicum Policy (OC) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed a total of one (1) hands-on use written policies and procedures for the use of force, of force reports from the SYTF youth. A which may include chemical agents. Force shall never ☒ ☐ ☐ review of policy and procedure and be applied as punishment, discipline, retaliation or documentation revealed compliance with this treatment. regulation. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed 10.100 Use of Force reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ IV. Use of Force Guidelines #7 and the facility. (2) outline the force options available to staff including 10.100 Use of Force both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. VI. Level of Force Options (3) describe force options or techniques that are 10.100 Use of Force expressly prohibited by the facility. ☒ ☐ ☐ VIII. Improper Use of Force (4) describe the requirements of staff to report any 10.100 Use of Force inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. IV. Use of Force Guidelines #10 (5) define a standardized reporting format that 10.100 Use of Force includes time period and procedure for documenting and reporting the use of force, including reporting IX. Reporting Use of Force requirements of management and line staff and procedures for reviewing and tracking use of force The use of force report reviewed was well incidents by supervisory and or management staff, written and contained staff efforts to de- which include procedures for debriefing a particular ☒ ☐ ☐ escalate the youth involved and clear incident with staff and/or youth for the purposes of directives for the youth to follow prior to going training as well as mitigating the effects of trauma that hands-on. may have been experienced by staff and /or the youth involved. It should be noted debriefing with staff occurred after the use of force incident. 7402 Placer SYTF Unannounced PRO 23-24 Page 5 of 8 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) Include an administrative review and a system for 10.100 Use of Force investigating unreasonable use of force. ☒ ☐ ☐ IV. Use of Force Guidelines #8 (7) define the role, notification, and follow-up 10.100 Use of Force procedures required after use of force incidents for medical, mental health staff and parents or legal IX. Reporting Use of Force guardians. It should be noted that during the facility’s comprehensive inspection in 2023 technical assistance was provided regarding ☒ ☐ ☐ notification to youth parents following use-of- force incidents being more consistent. A review of the use of force revealed parents were notified immediately after each use of force and that notification is documented within the Incident Report. (8) describe the limitations of use of force on pregnant 11.400 Pregnant/Post-Partum Youth in youth in accordance with Penal Code Section 6030(f) Custody and Welfare and Institutions Code Section 222. ☒ ☐ ☐ IV. 6030(f) Penal Code (b) Facilities that authorize chemical agents as a force 10.200 Oleoresin Capsicum Policy (OC) option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize Compliance with the OC spray sections of chemical agents in the facility and the type, size and this regulation is based solely on the review the approved method of deployment for those of the facility’s policy and procedure manual. chemical agents. There has not been any SYTF youth sprayed ☒ ☐ ☐ with OC during this inspection cycle. Please see the Placer County JH checklist for a list of the facility’s practices of the remaining chemical agent regulations listed below. (2) mandate that chemical agents only be used when 10.200 Oleoresin Capsicum Policy (OC) there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts E. Criteria for Use of Oleoresin Capsicum ☒ ☐ ☐ have been unsuccessful or are not reasonably (OC) #1 possible. (3) outline the facility’s approved methods and 10.200 Oleoresin Capsicum Policy (OC) timelines for decontamination from chemical agents. This shall include that youth who have been exposed E. Criteria for Use of Oleoresin Capsicum to chemical agents shall not be left unattended until ☒ ☐ ☐ (OC) #2 that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 10.200 Oleoresin Capsicum Policy (OC) procedures required after use of force incidents involving chemical agents for medical, mental health ☒ ☐ ☐ F. Reporting Procedures #2 and #3 staff and parents or legal guardians. (5) provide for the documentation of each incident of 10.200 Oleoresin Capsicum Policy (OC) use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, F. Reporting Procedures #1 youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7402 Placer SYTF Unannounced PRO 23-24 Page 6 of 8 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure which 10.100 Use of Force require that agencies provide initial and regular training in use of force and chemical agents when appropriate XI. Training at the Juvenile Hall that address: (1) known medical and behavioral health conditions ☒ ☐ ☐ All Probation staff at the Juvenile Hall shall that would contraindicate certain types of force; participate in four trainings a year which are offered quarterly. (2) acceptable chemical agents and the methods of 10.200 Oleoresin Capsicum Policy (OC) application. D. Oleoresin Capsicum (OC) Description, Usage and Effect ☒ ☐ ☐ E. Criteria for Use of Oleoresin Capsicum (OC) (3) signs or symptoms that should result in immediate 10.100 Use of Force referral to medical or behavioral health. ☒ ☐ ☐ XI. Training at the Juvenile Hall (4) instruction on the Constitutional Limitations of Use 10.100 Use of Force of Force. ☒ ☐ ☐ XI. Training at the Juvenile Hall (5) physical training force options that may require 10.100 Use of Force the use of perishable skills. ☒ ☐ ☐ XI. Training at the Juvenile Hall (6) timelines the facility uses to define regular 10.100 Use of Force training. XI. Training at the Juvenile Hall ☒ ☐ ☐ All Probation staff at the Juvenile Hall shall participate in four trainings a year which are offered quarterly. 1361 GRIEVANCE PROCEDURE 11.100 Grievance Policy and Procedure The facility administrator shall develop and implement We reviewed two (2) grievances from the written policies and procedures whereby any youth may SYTF submitted from January 2024 to the appeal and have resolved grievances relating to any date of the SYTF unannounced inspection. A condition of confinement, including but not limited to review revealed grievances are completed health care services, classification decisions, program ☒ ☐ ☐ and processed within the guidelines of this participation, telephone, mail or visiting procedures, regulation. food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 11.100 Grievance Policy and Procedure grievance, which includes provisions for the youth to have free access to the form; A walkthrough of the facility revealed youth ☒ ☐ ☐ have free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file 11.100 Grievance Policy and Procedure the grievance or to deliver the form to any youth supervision staff working in the facility; ☒ ☐ ☐ There’s a confidential lock box located within each housing unit of the Facility. (c) resolution of the grievance at the lowest appropriate 11.100 Grievance Policy and Procedure G. staff level; ☒ ☐ ☐ Steps for Handling Grievance 1-4 7402 Placer SYTF Unannounced PRO 23-24 Page 7 of 8 A453 JUV PRO eff. 07.01.24 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) provision for a prompt review and initial response to 11.100 Grievance Policy and Procedure F. grievances within three (3) business days, grievances that relate to health and safety issues must be All grievances reviewed had an initial ☒ ☐ ☐ addressed immediately; response completed prior to three business days. (1) The youth may elect to be present to explain 11.100 Grievance Policy and Procedure G. 5. his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by 11.100 Grievance Policy and Procedure D. the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance 11.100 Grievance Policy and Procedure G. 1- which includes the reasons for the decisions; ☒ ☐ ☐ 6 (f) a system which provides that any appeal of a 11.100 Grievance Policy and Procedure G. 6. grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) 11.100 Grievance Policy and Procedure G. business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; and, ☒ ☐ ☐ All grievances reviewed were resolved prior to ten business days. (h) the policy shall provide multiple internal and external 11.100 Grievance Policy and Procedure methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ PREA. Whether or not associated with a grievance, concerns of 11.100 Grievance Policy and Procedure L. parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 7402 Placer SYTF Unannounced PRO 23-24 Page 8 of 8 A453 JUV PRO eff. 07.01.24