Placer County Probation (2023-2024 inspection cycle)

October 23, 2023 Marshall Hopper, Chief of Probation Placer Probation Department 2929 Richardson Drive, Suite B Auburn, CA 95603 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, PLACER COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Hopper: The 2023-2024 Comprehensive Inspection of the Placer County Probation Department has been completed. A pre-inspection briefing was held on Tuesday, March 14, 2023, and the following facilities were inspected between Monday, September 18, 2023 and Thursday, September 21, 2023: FACILITY NAME BSCC # FACILITY TYPE Placer Juvenile Hall 7400 JH Placer SYTF 7402 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Marshall Hopper, Chief of Probation Page 2 Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Thursday, September 21, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, CRAIGUS THOMPSON SR. Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Placer County Juvenile Court* Chair, Juvenile Justice Commission, Placer County* Chair, Board of Supervisors, Placer County* County Administrator, Placer County* Merredith Murdock, Probation Manager, Placer County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7400+ Placer County Probation JH SYTF LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7400 FACILITY NAME: Placer Juvenile Detention Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Merredith Murdock, Probation Manager; Jeromy Ellis, RN Wellpath; Casey Ryan, Supervising Deputy Officer; Katharine Gerski-Keller, PCOE Lead Teacher; Paulette Horner, LCSW Client Services Practitioner II; David Topia, Deputy Probation Officer I; Lauren Muhoberac, Extra-Help Deputy Probation Officer; Destiny Serrano, Deputy Probation Officer II (Programming Officer); Brian Passenheim, Assistant Chief Probation Officer; FIELD REPRESENTATIVE: Craigus Thompson, Sr. DATE: September 22, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Completed on 7/11/2023 by Andreas BUILDING AND GROUNDS Theisen, Supervising Inspector Placer County Building Services. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed on 3/7/2023 by Dave Weintz, clearance as required by Health and Safety Code Section ☒ ☐ ☐ NICET Certified Level I. 13146.1(a) and (b); (c) local health officer, inspection in accordance with Medical/Mental Health - Completed on Health and Safety Code Section 101045; 12/20/2022 by Michael Romero, MPH, HHS, Program Manager. Nutrition - Completed on 12/20/2022 by ☒ ☐ ☐ Michael Romero, MPH, HHS, Program Manager. Environmental - Completed on 12/22/2022 by Roberto Raya and Melaku Worke Registered Environmental Health Specialist. (d) county superintendent of schools on the adequacy of Completed on 12/6/2022 by Gayelynn educational services and facilities as required in Section ☒ ☐ ☐ Gerhart Director, Special Projects, Yolo 1370; County Office of Education. (e) juvenile court as required by Section 209 of the Completed on 4/12/2023 by Collen M. Welfare and Institutions Code; and, ☒ ☐ ☐ Nichols, Presiding Judge of the Juvenile Court. (f) the Juvenile Justice Commission as required by Completed on 1/23/2023 by Wendi Holland, Section 229 of the Welfare and Institutions Code or Sharon Howard, and Brian Parry. ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7400 Placer Juvenile Detention JH PRO 23-24 Page 1 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Policy and Procedure Manual Section 4.100 Staffing addresses this regulation. BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification letter confirming that all elements of regulation are met. Memo completed by CPO Marshall Hopper on 7/26/2023, stating all managers and staff (a) Appointment ☒ ☐ ☐ are appointed in accordance with applicable In each juvenile facility there shall be a superintendent, provisions of law including minimum director or facility manager in charge of its program and standards from BSCC, Penal Code 6035, employees. Such superintendent, director, facility psychological evaluation, medical and manager and other employees of the facility shall be physical exam, criminal records review, etc. appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Chief Hopper memo. Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Chief Hopper memo. examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Chief Hopper memo. and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Chief Hopper memo. employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Chief Hopper memo. employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 4.100 Staffing Each juvenile facility shall: We reviewed a variety of documents (a) have an adequate number of personnel sufficient to including safety check records, grievances, carry out the overall facility operation and its disciplinary actions, and incident reports. programming, to provide for safety and security of youth Also reviewed March and April 2023 staffing and staff, and meet established standards and schedules for the facility. A review of these regulations; documents, as well as the policy and procedure manuals, revealed compliance with this regulation. ☒ ☐ ☐ At the time of the inspection, the Placer County Juvenile Hall staffing consisted of one Probation Manager; four Supervising Deputy Probation Officers (DPO); three Senior DPOs; 21 DPO Institutions; one PA Institution; 12 Extra-Help staff. The facility currently has one vacancy for a Senior DPO. The facility is also currently recruiting for full-time and extra-help staff. 7400 Placer Juvenile Detention JH PRO 23-24 Page 2 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) ensure that no required services shall be denied 4.100 C. Staffing because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to 4.100 C. Staffing ensure adequate supervision of all staff members; ☒ ☐ ☐ A Supervisor or “Lead” is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 4.100 C. Staffing who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the and PC 832 training; ☒ ☐ ☐ Supervisor’s absence, a “Lead” officer is identified on the roster and assumes the Supervisor’s role. (e) have at least one staff member present on each living 4.100 C. Staffing unit whenever there are youth in the living unit; Per the policy and procedure manual staff ☒ ☐ ☐ are always present in occupied housing units. (f) have sufficient food service personnel relative to the 4.100 C. Staffing number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, 4.100 C. Staffing medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide 4.100 C. Staffing continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls 4.100 D. Staffing (A) during the hours that youth are awake, one wide-awake youth supervision staff member on The Juvenile Hall population at the time of ☒ ☐ ☐ duty for each 10 youth in detention; the inspection was 19 youths: 14 males, and 5 females. A review of the documentation revealed staffing ratios are always met. (B) during the hours that youth are confined to their 4.100 D. Staffing room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; 7400 Placer Juvenile Detention JH PRO 23-24 Page 3 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff 4.100 D. Staffing members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on 4.100 D. Staffing duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other 4.100 D. Staffing duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not applicable. (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Not applicable. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; 7400 Placer Juvenile Detention JH PRO 23-24 Page 4 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Section A4 – Training and Staff Development AND TRAINING The elements of this regulation are covered (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ in Chief Hopper’s letter, dated 7/26/2023. supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; (2) scope of decisions they shall make; ☒ ☐ ☐ 4.150 B2. Staffing Training and Orientation (3) the identity of their supervisor; ☒ ☐ ☐ 4.150 B3. Staffing Training and Orientation (4) the identity of persons who are responsible to 4.150 B4. Staffing Training and Orientation ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond 4.150 B5. Staffing Training and Orientation ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ 4.150 B6. Staffing Training and Orientation (b) Prior to assuming any responsibility for the 4.150 A. Staffing Training and Orientation supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility- specific orientation, including: All new full-time and extra-help employees ☒ ☐ ☐ receive 80 hours of Introductory Training. This far exceeds the minimum required 40 hours of training for this regulation. (1) individual and group supervision techniques; ☒ ☐ ☐ 4.150 C2. Staffing Training and Orientation (2) regulations and policies relating to discipline and 4.150 C3. Staffing Training and Orientation rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ 4.150 C7. Staffing Training and Orientation (4) suicide prevention and response to suicide 4.150 C9. Staffing Training and Orientation ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation 4.150 C4. Staffing Training and Orientation techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing 4.150 C8. Staffing Training and Orientation ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ 4.150 C5. Staffing Training and Orientation (8) routine security measures, including facility 4.150 C13. Staffing Training and Orientation ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to 4.150 C10. Staffing Training and Orientation ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ 4.150 C11. Staffing Training and Orientation (11) fire/life safety training ☒ ☐ ☐ 4.150 C12. Staffing Training and Orientation 7400 Placer Juvenile Detention JH PRO 23-24 Page 5 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Prior to assuming sole supervision of youth, each 4.150 E. Staffing Training and Orientation youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ When youth are present in the medical office Officer Core Course pursuant to Penal Code Section detention staff are present. 6035. (d) Prior to exercising the powers of a peace officer youth 4.150 F. Staffing Training and Orientation supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Section A6 – Staffing Whenever there is a youth in a juvenile facility, there shall A review of the documentation indicates that be at least one wide awake person on duty at all times all youth supervisory staff receive site- who meets the training standards established by the ☒ ☐ ☐ specific life safety training during orientation. Board for general fire and life safety which relate Also, all full-time employees receive fire and specifically to the facility. safety training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL Section A4 – Training and Staff Development All facility administrators shall develop, publish, and The County of Placer Juvenile Hall Policy, implement a manual of written policies and procedures Procedures, and Operations Manual was that address, at a minimum, all regulations that are provided prior to the date of the inspection. applicable to the facility. Such a manual shall be made The manual was administratively reviewed by available to all employees, reviewed by all employees, ☒ ☐ ☐ Merredith Murdock, Probation Manager, and and shall be administratively reviewed at a minimum Robert Atkinson, Supervisor on September every two years, and updated, as necessary. Those 18, 2023. It should be noted that the policy records relating to the standards and requirements set and procedure manual is utilized for SYTF forth in these regulations shall be accessible to the Board youth as well. on request. The manual shall include: (a) table of organization, including channels of This regulation is covered in several sections communications and a description of job classifications; of the policy and procedure manual. 4.200 Chain of Command; 4.250 Superintendent Responsibilities and Duties; 4.260 Assistant Superintendent ☒ ☐ ☐ Responsibilities and Duties; 4.270 Supervising Probation Officer Responsibilities and Duties; 4.300 Senior Probation Officer Responsibilities and Duties; 4.550 Deputy Probation Officer I and II Responsibilities and Duties; 4.560 Probation Assistant Responsibilities and Duties. (b) responsibility of the probation department, purpose of 3.100 Relationships Within the Juvenile programs, relationship to the juvenile court, the Juvenile Justice System Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ See 1324 a. of this regulation. (d) initial orientation and training program for employees; ☒ ☐ ☐ 4.150 Staff Training and Orientation (e) initial orientation, including safety and security issues 2.100 Policy and Procedure and Operations and anti-discrimination policies, for support staff, contract Manual (e) ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and 2.100 Policy and Procedure and Operations ☒ ☐ ☐ communication system to ensure: Manual (f) 2.100 Policy and Procedure and Operations (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Manual (f)1 7400 Placer Juvenile Detention JH PRO 23-24 Page 6 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 2.100 Policy and Procedure and Operations (2) legal and proper care of youth; ☒ ☐ ☐ Manual (f)2 2.100 Policy and Procedure and Operations (3) maintenance of individual youth's records; ☒ ☐ ☐ Manual (f)3 (4) supply of information to the juvenile court and 2.100 Policy and Procedure and Operations ☒ ☐ ☐ those authorized by the court or by the law; and, Manual (f)4 2.100 Policy and Procedure and Operations (5) release of information regarding youth. ☒ ☐ ☐ Manual (f)5 2.100 Policy and Procedure and Operations (g) ethical responsibilities; ☒ ☐ ☐ Manual (g) 2.100 Policy and Procedure and Operations (h) trauma-informed approaches; ☒ ☐ ☐ Manual (h) 2.100 Policy and Procedure and Operations (i) culturally responsive approaches; ☒ ☐ ☐ Manual (i) 2.100 Policy and Procedure and Operations (j) gender responsive approaches; ☒ ☐ ☐ Manual (j) (k) a non-discrimination provision that provides that all 2.100 Policy and Procedure and Operations youth within the facility shall have fair and equal access Manual (k) to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 2.100 Policy and Procedure and Operations chemical agents related security devices, and weapons ☒ ☐ ☐ Manual (l) and ammunition, where applicable; (m) establishment of procedures for collection of Medi- 2.100 Policy and Procedure and Operations Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ Manual (m) and, (n) establishment of a policy that prohibits all forms of 2.100 Policy and Procedure and Operations sexual abuse, sexual assault and sexual harassment. Manual (n) The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 6.200 Fire/Life Safety Emergency Pre-Plan The facility administrator shall consult with the local fire 6.210 D. Fire Emergency Safety Plan department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff 6.210 B. Fire Emergency Plan with two-year retention of the inspection record; We reviewed monthly fire safety inspections ☒ ☐ ☐ for the inspection cycle. Review of documentation reveals compliance with this regulation. (c) fire prevention inspections as required by Health and Fire Prevention Inspection completed on ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); 3/7/2023. (d) an evacuation plan; ☒ ☐ ☐ 6.300 Evacuation Procedure 7400 Placer Juvenile Detention JH PRO 23-24 Page 7 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) documented fire drills not less than quarterly; 6.210 D. Fire Emergency Safety Plan We reviewed fire drills for the inspection ☒ ☐ ☐ cycle. A review of the documentation reveals compliance with this regulation. It should be noted that fire drills are conducted once per month. (f) a written plan for the emergency housing of youth in 6.320 Emergency Relocation and Housing of ☒ ☐ ☐ the case of fire; and, Youth (g) development of a fire suppression pre-plan in 6.210 D. Fire Emergency Safety Plan ☒ ☐ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW 7.100 Security Review Each facility administrator shall develop policies and procedures to annually review, evaluate, and document ☒ ☐ ☐ Security review for Placer County JH was security of the facility. The review and evaluation shall completed by Program Manager Merredith include internal and external security, including, but not Murdock on 07/19/2023. limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 6.100 Emergency Policies and Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: 6.500 Escape Policy and Procedures; 6.600 (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Disturbance or Problems Policy; 6.710 Hostage Policy and Procedures (b) civil disturbance, active shooter and terrorist 6.600 Disturbance or Problems Policy; 6.720 ☒ ☐ ☐ attack; Terrorist Attack; 6.730 Active Shooter (c) fire and natural disasters; ☒ ☐ ☐ 6.400 Earthquake Policy and Procedures 6.200 Fire/Life Safety Emergency Pre-Plan (d) periodic testing of emergency equipment; ☒ ☐ ☐ C. 1-5 (e) emergency evacuation of the facility; and ☒ ☐ ☐ 6.300 Evacuation Procedure 6.100 Emergency Policies and Procedures G. (f) a program to provide all youth supervision staff ☒ ☐ ☐ with an annual review of emergency procedures. The youth supervision staff’s annual review of emergency procedures is accomplished through the staff’s annual review of the policy and procedure manual. 1328 SAFETY CHECKS 7.050 Documentation Used by JDF Staff II.2; 11.325 Room Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed Placer County JH safety at random or varied intervals during hours when youth checks for the months of April and May 2023. are asleep or when youth are in their rooms, confined in A review of the documentation revealed holding cells or confined to their bed in a dormitory. safety checks are being completed per Supervision is not replaced, but may be supplemented ☒ ☐ ☐ regulation. It should be noted that the safety by, an audio/visual electronic surveillance system checks reviewed where at random and varied designed to detect overt, aggressive or assaultive intervals throughout each shift. behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the We also reviewed live-time safety checks as check is completed. we toured the facility. All checks reviewed were in compliance with this regulation. 7400 Placer Juvenile Detention JH PRO 23-24 Page 8 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN 8.300 Suicide Prevention Plan and Protocols The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, During the inspection process, we reviewed shall plan and implement written policies and five (5) youth suicide prevention reports from procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ the Placer County JH. Review of The plan shall consider the needs of youth experiencing documentation provided, and policy and past or current trauma. Suicide prevention responses procedure manuals revealed compliance with shall be respectful and in the least invasive manner this regulation. consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section 8.300 A Suicide Prevention Plan and 1322, Youth Supervision Staff Orientation, and Training Protocols and the Juvenile Corrections Officer Core Course. Youth Supervision staff receive suicide ☒ ☐ ☐ prevention training as part of their initial orientation and through the Juvenile Correctional Core training. In addition, Wellpath provides an annual four-hour training for all staff. (b) Screening, Identification Assessment and 8.300 B1 Suicide Prevention Plan and Precautionary Protocols Protocols (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ intake and as needed during detention. All youth shall be screened for risk of suicide, using the Intake Health Screening form. (2) All youth supervision staff who perform intake 8.300 B2 Suicide Prevention Plan and processes shall be trained in screening youth for risk ☒ ☐ ☐ Protocols of suicide. (3) All youth who have been identified during the 8.300 C1 Suicide Prevention Plan and intake screening process to be at risk of suicide shall Protocols ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to 8.300 D Suicide Prevention Plan and ensure the youth’s safety pending the ☒ ☐ ☐ Protocols behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for 8.300 D-ai Suicide Prevention Plan and ☒ ☐ ☐ assessment and/or services. Protocols (d) Procedures for monitoring of youth identified at risk 8.300 D Suicide Prevention Plan and for suicide. Protocols- Suicide Watch ☒ ☐ ☐ Youths placed on close watch are monitored every 3-5 minutes. Youths placed on suicide watch are always under direct supervision. (e) Safety Interventions 8.300 D Suicide Prevention Plan and (1) Procedures to address intervention protocols for Protocols- Youth Expressing Suicidal ☒ ☐ ☐ youth identified at risk for suicide which may include, Ideations but are not limited to: (A) Housing consideration 8.300 D Suicide Prevention Plan and ☒ ☐ ☐ Protocols- Suicide Watch #2 (B) Treatment strategies including trauma- 8.300 D Suicide Prevention Plan and ☒ ☐ ☐ informed approaches Protocols- Suicide Watch (2) Procedures to instruct youth supervision staff 8.300 D Suicide Prevention Plan and how to respond to youth who exhibit suicidal ☒ ☐ ☐ Protocols- Youth Expressing Suicidal behaviors. Ideations 7400 Placer Juvenile Detention JH PRO 23-24 Page 9 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Communication 8.300 B3 Suicide Prevention Plan and (1) The intake process shall include communication Protocols with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information 8.300 C1 Suicide Prevention Plan and sharing about youth at risk for suicide with youth Protocols ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or 8.300 E. Suicide Prevention Plan and Attempts Protocols (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected 8.300 E2. Suicide Prevention Plan and ☒ ☐ ☐ staff. Protocols (3) Process for a debriefing event with affected 8.300 E3. Suicide Prevention Plan and ☒ ☐ ☐ youth. Protocols (h) Documentation 8.300 Suicide Prevention Plan and Protocols (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the 8.300 Suicide Prevention Plan and Protocols opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 7.200 Records and Public Information Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ No legal action was reported during this inspection cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY 7.300 Homicide, Suicide, Accidental or OF A YOUTH WHILE DETAINED Natural Death Policy and Procedure (1) Death of a Youth. No death, serious illness or injury of a youth (a) The facility administrator, in cooperation with during this inspection cycle. the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with 7.300 Homicide, Suicide, Accidental or the facility administrator, shall develop written Natural Death Policy and Procedure I policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 7400 Placer Juvenile Detention JH PRO 23-24 Page 10 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) The administrator of the facility shall provide to 7.300 Homicide, Suicide, Accidental or the Board a copy of the report submitted to the Natural Death Policy and Procedure G Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth 7.300 Homicide, Suicide, Accidental or from the administrator, the Board may within 30 Natural Death Policy and Procedure H calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. 7.300 Homicide, Suicide, Accidental or (a) The facility administrator, in cooperation with Natural Death Policy and Procedure F the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 7.400 Population Accounting procedure Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) When the number of youth detained in a living unit of a Placer - 78 total. juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility JH – 68. administrator shall provide a crowding report to the SYTF – 10. Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES 12.200 Booking Procedure The facility administrator shall develop and implement We reviewed ten (10) Youth Booking/Intake written policies and procedures for admittance of youth forms from the juvenile hall. A review of the that emphasize respectful and humane engagement documentation revealed compliance with this with youth, and reflect that the admission process may ☒ ☐ ☐ regulation. be traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: 12.200 Booking Procedure D(a) (1) Access to two free phone calls within one hour of ☒ ☐ ☐ admittance in accordance with the provisions of Welfare and Institution Code Section 627; 12.200 Booking Procedure I (2) Offer of a shower; ☒ ☐ ☐ All youth Intake showers are documented on the youth intake form. (3) Documented secure storage of personal 12.200 Booking Procedure J ☒ ☐ ☐ belongings; 12.200 Booking Procedure K (4) Offer of food upon arrival; ☒ ☐ ☐ All youth are offered food upon intake and this is documented on the youth intake form. 7400 Placer Juvenile Detention JH PRO 23-24 Page 11 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Screening for physical and behavioral health 12.200 Booking Procedure N and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental 12.200 Booking Procedure N disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the 12.200 Booking Procedure O Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ 12.200 Booking Procedure P (b) juvenile hall administrators shall establish written 12.200 Booking Procedure U criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in 12.200 Booking Procedure U juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform ☒ ☐ ☐ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures 12.200 Booking Procedure V that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL 12.225 Screening for the Risk of Sexual ABUSE Abuse The facility administrator shall develop and implement All youth within 72 hours of their booking will written policies and procedures to reduce the risk of meet with the facility’s CSOC Mental Health sexual abuse by or upon youth. The policy shall require worker. At that time the mental health worker facility staff to assess each youth within 72 hours of shall complete the Commercial Sexual admission based on the following information: Exploitation Identification Tool (CSE-IT), the ☒ ☐ ☐ MAYSI-2, and the Placer County Detention Facility Screening for Vulnerability to Victimization and Sexually Aggressive Behavior (VSAB). In the absence of the Mental Health staff, Placer County Social Service has agreed to send over a Mental Health staff to complete the above documentation. 12.225 Screening for the Risk of Sexual (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Abuse D. (b) Gender nonconforming appearance or manner; or 12.225 Screening for the Risk of Sexual identification as lesbian, gay or bisexual, transgender, Abuse D. ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; 12.225 Screening for the Risk of Sexual (c) Current charges and offense history; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (d) Age; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (e) Level of emotional and cognitive development; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (f) Physical size and stature; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (g) Mental illness or mental disabilities; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Abuse D. 7400 Placer Juvenile Detention JH PRO 23-24 Page 12 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 12.225 Screening for the Risk of Sexual (i) Physical disabilities; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Abuse D. (k) Any other specific information about the individual 12.225 Screening for the Risk of Sexual youth that may indicate heightened needs for Abuse D. ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through 12.225 Screening for the Risk of Sexual conversations with the youth during the admittance Abuse D. process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 12.225 Screening for the Risk of Sexual controls on the dissemination of information within the Abuse D. facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 13.100 Release Policy and 13.200 Release Procedure The facility administrator shall develop and implement written policies and procedures for release of youth from We reviewed ten (10) Youth Release forms custody which provide for: ☒ ☐ ☐ from the juvenile hall. A review of the documentation revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ 13.200 Release Procedure A. and C (b) return of personal clothing and valuables; ☒ ☐ ☐ 13.200 Release Procedure E.1 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 13.200 Release Procedure D (d) notification to the facility health care provider in 13.200 Release Procedure E.6 accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 13.200 Release Procedure C (f) notification of facility mental health personnel. ☒ ☐ ☐ 13.200 Release Procedure C The facility administrator shall develop and implement 13.200 Release Procedure policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement 13.210 Release Procedure-Temporary written policies and procedures for the furlough of youth ☒ ☐ ☐ Release from custody. 1352 CLASSIFICATION 12.200 Classification The facility administrator shall develop and implement We reviewed ten (10) Youth Classification written policies and procedures on classification of youth ☒ ☐ ☐ Sheets. A review of the documentation for the purpose of determining housing placement in the revealed compliance with this regulation. facility. Such procedures shall: (a) provide for the safety of the youth, other youth, 12.200 Classification B. facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; 7400 Placer Juvenile Detention JH PRO 23-24 Page 13 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) consider facility populations and physical design of 12.200 Classification B ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon 12.200 Classification B admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including 12.200 Classification C provisions that consider the level of supervision and the youth's behavior while in custody; and, ☒ ☐ ☐ All youth classification is reviewed once per week. (e) provide that facility staff shall not separate youth 12.200 Classification C from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, 12.200 Classification B transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 11.410 Transgender and Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☐ ☐ Reviewed facility Youth Preference form. treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender 11.410 Transgender and Intersex Youth A identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 11.410 Transgender and Intersex Youth B themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that 11.410 Transgender and Intersex Youth I best meets their individual needs and promotes their Housing safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7400 Placer Juvenile Detention JH PRO 23-24 Page 14 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Facility administrators shall ensure that transgender 11.410 Transgender and Intersex Youth C and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and 11.410 Transgender and Intersex Youth D necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 11.410 Transgender and Intersex Youth II youth for the purpose of determining the youth’s Searches anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 12.210 Orientation of Youth to Custody The facility administrator shall develop and implement written policies and procedures to orient a youth prior to We reviewed ten (10) Youth Orientation placement in a living area. Both written and verbal forms from the juvenile hall. A review of the information shall be provided and supplemented with ☒ ☐ ☐ documentation revealed compliance with this video orientation if feasible. Provision shall be made to regulation. provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and 12.210 Orientation of Youth to Custody #8 ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions 12.210 Orientation of Youth to Custody #9 and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 12.210 Orientation of Youth to Custody #14 facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ 12.210 Orientation of Youth to Custody #4 (e) the existence of the grievance procedure, the steps 12.210 Orientation of Youth to Custody #18 that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the 12.210 Orientation of Youth to Custody #1 ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental 12.210 Orientation of Youth to Custody #7 ☒ ☐ ☐ health care; (h) access to education, religious services, and 12.210 Orientation of Youth to Custody #10 ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ 12.210 Orientation of Youth to Custody #3 (j) opportunity for personal hygiene and daily showers 12.210 Orientation of Youth to Custody #5 ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and 12.210 Orientation of Youth to Custody #17 ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and 12.210 Orientation of Youth to Custody ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, 12.210 Orientation of Youth to Custody #17 ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ 12.210 Orientation of Youth to Custody #1 7400 Placer Juvenile Detention JH PRO 23-24 Page 15 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (o) emergencies including evacuation procedures; ☒ ☐ ☐ 12.210 Orientation of Youth to Custody #15 (p) non-discrimination policy and the right to be free from 12.210 Orientation of Youth to Custody #2 physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language 12.210 Orientation of Youth to Custody Non- ☒ ☐ ☐ other than English if appropriate; English-Speaking Youth (r) the process for requesting different housing, 12.210 Orientation of Youth to Custody #11 ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive 12.210 Orientation of Youth to Custody #12 information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 12.210 Orientation of Youth to Custody #13 15 Minimum Standards for Juvenile Facilities. Youth are verbally told they have access to Title 15 during the booking process and it’s documented on the facility booking health ☒ ☐ ☐ screening form. Access to Title 15 is also documented in the youth handbook. Interviews with staff and youth also revealed compliance with this regulation. 1354 SEPARATION 14.100 Separation The facility administrator shall develop and implement We reviewed five (5) Administrative written policies and procedures that address: Separation Program forms. A review of the documentation revealed compliance with this regulation. However technical assistance was provided in several areas of this regulation. We discuss the need for staff to be more consistent when documenting the activities and programming of youth on Administrative Separation (AS). ☒ ☐ ☐ We also recommended ending the practice of placing units on Split-Programs. Interviews with youth and staff revealed at times youth are not receiving their full Title 15 requirements due to incidents within the facility and minimal staffing. Please ensure whenever youth do not receive their Title 15 requirements staff completes a Special Incident report indicating the reasons. (a) separation of youth for reasons that include, but are 14.100 Separation not be limited to, medical and mental health conditions, ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 14.100 Separation ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal 14.100 Separation privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 14.100 Separation I. Types of Separation ☒ ☐ ☐ Title 15 Section 1390 shall apply. 7400 Placer Juvenile Detention JH PRO 23-24 Page 16 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) when separation results in room confinement, the 14.100 Separation separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 14.100 Separation B. Documentation of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT 14.150 Room Confinement (a) The facility administrator shall develop and We reviewed ten (10) youth Room separation implement written policies and procedures addressing Checklist forms from the Facility. A review of the confinement of youth in their room that are the policy and procedure manual, and consistent with Welfare and Institutions Code Section documentation provided revealed compliance 208.3. The placement of a youth in room confinement with this regulation. shall be accomplished in accordance with the following guidelines: During the inspection, it was discovered that youth who are placed on Administrative Separation (AS) following the removal from room confinement at times are required to eat all meals within their room. During ☒ ☐ ☐ mealtimes, the youth could be separated from the group but not placed within a locked room for the purpose of eating if not in room confinement. We discussed how youth meals in the room could be considered room confinement. Following the inspection, the facility removed the language of meals in the room and replaced it with meals offset from the group on the Administrative Separation form. (1) Room confinement shall not be used before 14.150 Room Confinement other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 14.150 Room Confinement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 14.150 Room Confinement that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room 14.150 Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one Procedures to follow upon 4 hours of or more of the following: continuous Room Confinement A-H (1) Return the youth to general population. ☒ ☐ ☐ 14.150 Room Confinement 14.150 Room Confinement (2) Consult with mental health or medical staff. ☒ ☐ ☐ Procedures to follow upon 4 hours of continuous Room Confinement A. (3) Develop an individualized plan that includes the 14.150 Room Confinement goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. Procedures to follow upon 4 hours of continuous Room Confinement A. 7400 Placer Juvenile Detention JH PRO 23-24 Page 17 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) If room confinement must be extended beyond 14.150 Room Confinement four hours, staff shall do each of the following: During the current inspection cycle, no youth at the Facility has been extended beyond ☒ ☐ ☐ four (4) hours of room confinement. Youth are instead placed in Administrative Separation (if needed) which provides the minimum Title 15 requirements with regard to programming, exercise, and recreation. (A) Document the reasons for room confinement 14.150 Room Confinement and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ Procedures to follow upon 4 hours of and when he or she is eventually released from continuous Room Confinement B. room confinement. (B) Develop an individualized plan that includes 14.150 Room Confinement the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. Procedures to follow upon 4 hours of continuous Room Confinement A. (C) Obtain documented authorization by the 14.150 Room Confinement facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. Procedures to follow upon 4 hours of continuous Room Confinement G. (5) This section is not intended to limit the use of 14.150 Room Confinement single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 14.150 Room Confinement court holding facilities or adult facilities. ☒ ☐ ☐ Exceptions to this Section. (7) Nothing in this section shall be construed to 14.150 Room Confinement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. Exceptions to this Section. (8) This section does not apply during an 14.150 Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional Exceptions to this Section. operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 14.150 Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable Exceptions to this Section. disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7400 Placer Juvenile Detention JH PRO 23-24 Page 18 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN 12.300 Assessment, Service Case Plan, and CSO Duties The facility administrator shall develop and implement written policies and procedures for assessment and Reviewed ten (10) Minor and Family case planning. ☒ ☐ ☐ Assessment and Case Plans. A review of the documentation revealed compliance with this regulation. (a) Assessment: 12.300 Assessment, Service Case Plan, and The assessment is based on information collected CSO Duties during the admission process with periodic review, which includes the youth's risk factors, needs and The policy is in line with this regulation. ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: 12.300 Assessment, Service Case Plan, and (1) A case plan shall be developed for each youth CSO Duties held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. Procedure: Upon booking, all youth without an existing Institutional Case Plan shall have one started by the Probation staff. (2) The institutional plan shall include, but not be 12.300 Assessment, Service Case Plan, and limited to, written documentation that provides: CSO Duties ☒ ☐ ☐ Procedure: 1 (A) objectives and time frame for the resolution of 12.300 Assessment, Service Case Plan, and problems identified in the assessment; CSO Duties ☒ ☐ ☐ Procedure: 1(a) (B) a plan for meeting the objectives that includes 12.300 Assessment, Service Case Plan, and a description of program resources needed and CSO Duties ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; Procedure: 1(b) (3) periodic evaluation of progress towards meeting 12.300 Assessment, Service Case Plan, and the objectives, including periodic review and CSO Duties discussion of the plan with the youth; ☒ ☐ ☐ Procedure: 2. Probation staff meets with youth twice per week. (4) a transition plan, the contents of which shall be 12.300 Assessment, Service Case Plan, and subject to existing resources, shall be developed for CSO Duties ☒ ☐ ☐ post dispositional youth in accordance with Section 1351; and, Procedure: 3 (5) in as much as possible and if appropriate, the 12.300 Assessment, Service Case Plan, and plan, including the transition plan, shall be developed CSO Duties with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Procedure: 4 Disabled. 1356 COUNSELING AND CASEWORK SERVICES 12.300 Assessment, Service Case Plan, and CSO Duties The facility administrator shall develop and implement written policies and procedures ensuring the availability ☒ ☐ ☐ We reviewed ten (10) Youth Counseling and of appropriate counseling and casework services for all Casework packets. A review of the youth. Policies and procedures shall ensure: documentation provided revealed compliance with this regulation. (a) youth will receive assistance with needs or concerns 12.300 Assessment, Service Case Plan, and that may arise; CSO Duties ☒ ☐ ☐ CSO Role and Responsibilities #3 and #5. 7400 Placer Juvenile Detention JH PRO 23-24 Page 19 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) youth will receive assistance in requesting contact 12.300 Assessment, Service Case Plan, and with parents, other supportive adults, attorney, clergy, CSO Duties ☒ ☐ ☐ probation officer, or other public official; and, CSO Role and Responsibilities #5. (c) youth will be provided access to available resources 12.300 Assessment, Service Case Plan, and to meet the youth’s needs. CSO Duties ☒ ☐ ☐ CSO Role and Responsibilities #3. 1357 USE OF FORCE 10.100 Use of Force and 10.200 Oleoresin Capsicum Policy (OC) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed a total of nine (9) hands-on use written policies and procedures for the use of force, of force reports from the Facility. A review of which may include chemical agents. Force shall never the policy and procedure, and documentation be applied as punishment, discipline, retaliation or revealed compliance with this regulation. treatment. (a) At a minimum, each facility shall develop policies and During the inspection debriefing, we procedures which: ☒ ☐ ☐ suggested the facility develop and implement a unified command call for all youth to follow during an emergency and/or safety and security incident to ensure staff and youth understand the directives being provided. (1) restricts the use of force to that which is deemed 10.100 Use of Force reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, IV. Use of Force Guidelines #7 others and the facility. (2) outline the force options available to staff including 10.100 Use of Force both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. VI. Level of Force Options (3) describe force options or techniques that are 10.100 Use of Force expressly prohibited by the facility. ☒ ☐ ☐ VIII. Improper Use of Force (4) describe the requirements of staff to report any 10.100 Use of Force inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. IV. Use of Force Guidelines #10 (5) define a standardized reporting format that 10.100 Use of Force includes time period and procedure for documenting and reporting the use of force, including reporting IX. Reporting Use of Force requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for 10.100 Use of Force investigating unreasonable use of force. ☒ ☐ ☐ IV. Use of Force Guidelines #8 7400 Placer Juvenile Detention JH PRO 23-24 Page 20 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) define the role, notification, and follow-up 10.100 Use of Force procedures required after use of force incidents for medical, mental health staff and parents or legal IX. Reporting Use of Force guardians. A review of the documentation revealed notification to parents following a use of force incident was not being completed consistently. Technical assistance was ☒ ☐ ☐ provided and prior to the conclusion of the inspection the facility updated the special incident form to include notification to parents when use of force has been utilized. (8) describe the limitations of use of force on pregnant 11.400 Pregnant/Post-Partum Youth in youth in accordance with Penal Code Section 6030(f) Custody ☒ ☐ ☐ and Welfare and Institutions Code Section 222. IV. 6030(f) Penal Code (b) Facilities that authorize chemical agents as a force 10.200 Oleoresin Capsicum Policy (OC) option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when 10.200 Oleoresin Capsicum Policy (OC) there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ E. Criteria for Use of Oleoresin Capsicum have been unsuccessful or are not reasonably (OC) #1 possible. (3) outline the facility’s approved methods and 10.200 Oleoresin Capsicum Policy (OC) timelines for decontamination from chemical agents. This shall include that youth who have been exposed E. Criteria for Use of Oleoresin Capsicum ☒ ☐ ☐ to chemical agents shall not be left unattended until (OC) #2 that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 10.200 Oleoresin Capsicum Policy (OC) procedures required after use of force incidents involving chemical agents for medical, mental health F. Reporting Procedures #2 and #3 staff and parents or legal guardians. A review of the documentation revealed notification to parents following a use-of-force ☒ ☐ ☐ incident was not being completed consistently. Technical assistance was provided and prior to the conclusion of the inspection the facility updated the special incident form to include notification to parents when use of force has been utilized. (5) provide for the documentation of each incident of 10.200 Oleoresin Capsicum Policy (OC) use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, F. Reporting Procedures #1 youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7400 Placer Juvenile Detention JH PRO 23-24 Page 21 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure which 10.100 Use of Force require that agencies provide initial and regular training in use of force and chemical agents when appropriate XI. Training at the Juvenile Hall that address: ☒ ☐ ☐ All Probation staff at the Juvenile Hall shall participate in four trainings a year which are offered quarterly. (1) known medical and behavioral health conditions 10.100 Use of Force that would contraindicate certain types of force; ☒ ☐ ☐ XI. Training at the Juvenile Hall (2) acceptable chemical agents and the methods of 10.200 Oleoresin Capsicum Policy (OC) application. D. Oleoresin Capsicum (OC) Description, Usage and Effect ☒ ☐ ☐ E. Criteria for Use of Oleoresin Capsicum (OC) (3) signs or symptoms that should result in 10.100 Use of Force immediate referral to medical or behavioral health. ☒ ☐ ☐ XI. Training at the Juvenile Hall (4) instruction on the Constitutional Limitations of 10.100 Use of Force Use of Force. ☒ ☐ ☐ XI. Training at the Juvenile Hall (5) physical training force options that may require 10.100 Use of Force the use of perishable skills. ☒ ☐ ☐ XI. Training at the Juvenile Hall (6) timelines the facility uses to define regular 10.100 Use of Force training. XI. Training at the Juvenile Hall ☒ ☐ ☐ All Probation staff at the Juvenile Hall shall participate in four trainings a year which are offered quarterly. 1358 USE OF PHYSICAL RESTRAINTS 10.300 Use of Physical Restraint Devices The facility administrator, in cooperation with the We reviewed ten (10) Mechanical Restraint responsible physician and mental health director, shall reports from the Facility. Review of develop and implement written policies and procedures ☒ ☐ ☐ documentation provided, and policy and for the use of restraint devices. Restraint devices procedure manuals revealed compliance with include any devices which immobilize a youth's this regulation. extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 10.300 Use of Physical Restraint Devices A who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 10.300 Use of Physical Restraint Devices B, discipline, or as a substitute for treatment. The use of D, and E restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. 7400 Placer Juvenile Detention JH PRO 23-24 Page 22 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The provisions of this section do not apply to the use of 10.300 Use of Physical Restraint Devices #4 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 10.300 Use of Physical Restraint Devices F of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 10.300 Use of Physical Restraint Devices F retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 10.300 Use of Physical Restraint Devices G possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted 10.300 Use of Physical Restraint Devices H to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and 10.300 Use of Physical Restraint Devices procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate 10.300 Use of Physical Restraint Devices #3 ☒ ☐ ☐ certain restraint devices and/or techniques. C. (c) acceptable restraint devices. ☒ ☐ ☐ 10.300 Use of Physical Restraint Devices (d) signs or symptoms which should result in immediate 10.300 Use of Physical Restraint Devices #3 ☒ ☐ ☐ medical/mental health referral. G. (e) availability of cardiopulmonary resuscitation 10.300 Use of Physical Restraint Devices #3 ☒ ☐ ☐ equipment. D. (f) protective housing of restrained youth. While in 10.300 Use of Physical Restraint Devices I restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ 10.300 Use of Physical Restraint Devices J (h) exercising of extremities. ☒ ☐ ☐ 10.300 Use of Physical Restraint Devices D 1358.5 USE OF RESTRAINT DEVICES FOR 10.300 Use of Physical Restraint Devices MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. 4. Use of Physical Restraint Devices for Movement and Transportation within the The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health ☒ ☐ ☐ Facility. director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff 10.300 Use of Physical Restraint Devices C approved to utilize restraint devices and the required ☒ ☐ ☐ training. 7400 Placer Juvenile Detention JH PRO 23-24 Page 23 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) the circumstances leading to the application of The Juvenile Restraint Assessment for restraints must be documented. Transport form (PPD:272) shall be used to ☒ ☐ ☐ assess the need to apply restraint for movement or transportation. A Supervisor Probation Officer must approve this form. (c) an individual assessment of the need to apply 10.300 Use of Physical Restraint Devices restraints for movement or transportation that includes consideration of less restrictive alternatives, 4.B consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, 10.300 Use of Physical Restraint Devices B with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in 10.300 Use of Physical Restraint Devices B accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The facility does not utilize a Safety Room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. 7400 Placer Juvenile Detention JH PRO 23-24 Page 24 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 15.100 Youth Searches The facility administrator shall develop and implement A review of the policy and procedures written policies and procedures governing the search of ☒ ☐ ☐ revealed compliance with this regulation. It youth, the facility, and visitors. Policies and procedures should be noted the facility has not shall provide that: conducted a strip search this inspection cycle thus far. (a) Searches shall be conducted to ensure the safety 15.100 Youth Searches and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that 15.100 Youth Searches preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 15.100 Youth Searches searches shall comply with Penal Code Section 4030. II. Strip Searches Strip searches require prior written ☒ ☐ ☐ authorization by the Supervising Deputy Probation Officer, Assistant Superintendent, and/or Superintendent. The written authorization shall be completed on the Placer County Juvenile Detention Facility Juvenile Strip/Visual Search form (PPD:740). (d) Physical body cavity searches shall only be 15.100 Youth Searches conducted by a medical professional. ☒ ☐ ☐ II. Strip Searches b. ii (e) Any youth held after a detention hearing shall only 15.100 Youth Searches be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific II. Strip Searches b. iv ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 15.100 Youth Searches comply with Section 1352.5. ☒ ☐ ☐ V. Transgender and Intersex Youth A and B 7400 Placer Juvenile Detention JH PRO 23-24 Page 25 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Cross-gender pat-down searches and strip searches 15.100 Youth Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches IV. In Custody Youth Searches B must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 11.100 Grievance Policy and Procedure The facility administrator shall develop and implement Reviewed all grievances submitted during written policies and procedures whereby any youth may this inspection cycle. Review revealed appeal and have resolved grievances relating to any grievances are completed and process within condition of confinement, including but not limited to the guidelines of this regulation. health care services, classification decisions, program ☒ ☐ ☐ participation, telephone, mail or visiting procedures, Technical assistance was provided regarding food, clothing, bedding, mistreatment, harassment or grievances being submitted on facility violations of the nondiscrimination policy. There shall be partners such as school, medical, mental no time limit on filing grievances. Policies and health, etc. be addressed by those partners procedures shall include provisions whereby the facility first when possible. manager ensures: (a) a grievance form and instructions for registering a 11.100 Grievance Policy and Procedure grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file 11.100 Grievance Policy and Procedure the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There is a confidential lock box located within each housing unit of the Facility. (c) resolution of the grievance at the lowest appropriate 11.100 Grievance Policy and Procedure G staff level; Steps for Handling Grievance 1-4 ☒ ☐ ☐ Technical assistance was provided regarding attempting to resolve the grievance at the lowest appropriate staff level. (d) provision for a prompt review and initial response to 11.100 Grievance Policy and Procedure F grievances within three (3) business days, grievances ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain 11.100 Grievance Policy and Procedure G. 5 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by 11.100 Grievance Policy and Procedure D ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance 11.100 Grievance Policy and Procedure G. ☒ ☐ ☐ which includes the reasons for the decisions; 1-6 (f) a system which provides that any appeal of a 11.100 Grievance Policy and Procedure G. 6 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) 11.100 Grievance Policy and Procedure G business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external 11.100 Grievance Policy and Procedure methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ PREA Whether or not associated with a grievance, concerns 11.100 Grievance Policy and Procedure L of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 7400 Placer Juvenile Detention JH PRO 23-24 Page 26 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1362 REPORTING OF INCIDENTS 11.600 Incident Report (IR) A-H A written report of all incidents which result in physical We reviewed ten (10) incident reports from harm, use of force, serious threat of physical harm, or the Facility. A review of the documentation death of an employee, youth or other person(s) shall be ☒ ☐ ☐ provided revealed compliance with this maintained. Such written record shall be prepared by the regulation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT 12.700 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Use of force to gather specimens is (a) Pursuant to Penal Code Section 298.1 authorized prohibited. law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☐ ☐ ☒ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7400 Placer Juvenile Detention JH PRO 23-24 Page 27 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM 16.200 Educational Program (a) School Programs A review of the juvenile hall school policy and The County Board of Education shall provide for the procedures, and an interview with Lead administration and operation of juvenile court schools in Teacher Katharine Gerski-Keller revealed conjunction with the Chief Probation Officer, or designee compliance with this regulation. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and An annual review of the facility’s education coordination between educators and probation staff. program was completed on 12/6/2022 by Culturally responsive and trauma-informed approaches Gayelynn Gerhart, Director, Special Projects, should be applied when providing instruction. Education Yolo County Office of Education. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements 16.200 Educational Program B The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education 16.200 Educational Program F. 1(b) program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 16.200 Educational Program F. 1(c) Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School 16.200 Educational Program F. 1(g) Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary 16.200 Educational Program F. 1(e) ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency 16.200 Educational Program F. 1(g) Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. 7400 Placer Juvenile Detention JH PRO 23-24 Page 28 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Supplemental instruction shall be afforded to youth 16.200 Educational Program F. 1(h) who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with 16.200 Educational Program F. 1(d) State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless 16.200 Educational Program F. 1(j) of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 16.200 Educational Program F. 2(c) (1) Positive behavior management will be implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 16.200 Educational Program F. 2(d) decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State 16.200 Educational Program F. 2(e) Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 16.200 Educational Program F. 2(b) education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 16.200 Educational Program F. 3(b) (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 16.200 Educational Program F. 3(c) afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 16.200 Educational Program F. 4(a) (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: 7400 Placer Juvenile Detention JH PRO 23-24 Page 29 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) School progress/school history; ☒ ☐ ☐ 16.200 Educational Program F. 4(a)1 (B) Home Language Survey and the results of the 16.200 Educational Program F. 4(a)2 ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as 16.200 Educational Program F. 4(a)3 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ 16.200 Educational Program F. 4(a)4 (2) Youth will be immediately enrolled in school. 16.200 Educational Program F. 4(b) Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 16.200 Educational Program F. 4(b) education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with 16.200 Educational Program F. 4(d) the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 16.200 Educational Program F. 5(a) (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall 16.200 Educational Program F. 5(b) provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 16.200 Educational Program F. 6(a) (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 16.200 Educational Program F. 7(a) (1) The school and facility administrator should, whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7400 Placer Juvenile Detention JH PRO 23-24 Page 30 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND 16.300 Programs, Recreation and Exercise EXERCISE. A review of policy and procedures and daily The facility administrator shall develop and implement schedule revealed compliance with this written policies and procedures for programs, regulation. Documentation of youth’s recreation, and exercise for all youth. The intent is to programs, recreation, and exercise are minimize the amount of time youth are in their rooms or documented within the Facility Program their bed area. Sheets. We reviewed the months of January, February, and March 2023 from the facility ☒ ☐ ☐ which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. During the inspection, we recommended revising the Program Sheet to include if a youth is on Administrative Separation and/or if the unit is on a Split-Program. Juvenile facilities shall provide the opportunity for 16.300 Programs, Recreation, and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 16.300 Programs, Recreation, and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 16.300 Programs, Recreation, and Exercise be posted in the living units. ☒ ☐ ☐ A walkthrough of the facility during the inspection revealed program schedules are posted within each housing unit. There will be a written annual review of the programs, 16.300 Programs, Recreation, and Exercise recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and The Facility’s Annual Review of programs, relevant to the population. ☒ ☐ ☐ recreation, and exercise was completed by Probation Manager Merredith Murdock on July 18, 2023. (a) Programs. All youth shall be provided with the 16.300 Programs, Recreation, and Exercise opportunity for at least one hour of daily programming to I. Programs A. and B include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are All youth at the Facility participate in culturally relevant and linguistically appropriate, or pro- programming which focuses on trauma- social interventions and activities designed to reduce focused, cognitive, evidence-based, best recidivism. These programs should be based on the practice interventions that are culturally youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ relevant and linguistically appropriate, or pro- and 1356. Such programs may be provided under the social interventions and activities designed to direction of the Chief Probation Officer or the County reduce recidivism. Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7400 Placer Juvenile Detention JH PRO 23-24 Page 31 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; 16.300 Programs, Recreation, and Exercise (2) Management of Stress and Trauma; I. Programs C. (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity 16.300 Programs, Recreation, and Exercise for at least one hour of daily access to unscheduled II. activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the 16.300 Programs, Recreation, and Exercise opportunity for at least one hour of large muscle activity ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period 16.300 Programs, Recreation, and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 16.400 Religious Programs The facility administrator shall provide access to religious There are religious opportunities available for services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ all youth. Youth who elect not to participate in religious services are offered alternative allowed to participate in an activity outside of their room if programs outside of their rooms. he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ 16.400 Religious Programs B (b) availability of clergy; and, ☒ ☐ ☐ 16.400 Religious Programs D (c) availability of religious diets. ☒ ☐ ☐ 16.400 Religious Programs E 1373 WORK PROGRAM 16.500 Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7400 Placer Juvenile Detention JH PRO 23-24 Page 32 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1374 VISITING 16.600 Visiting The facility administrator shall develop and implement A review of the facility’s visitation logs, and written policies and procedures for visiting, that include interviews with youth and staff revealed provisions for special visits. Youth shall be allowed to compliance with this regulation. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to 16.600 Visiting A. 4 Visitors Allowed in the limitations necessary to maintain order and security. Facility Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours 16.600 Visiting B. Visiting Times per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 16.600 Visiting C. Special Visitation Policy minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 16.600 Visiting B. 3. Visiting Times alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to youth, but not as a replacement to in-person visits. 1375 CORRESPONDENCE 16.700 Correspondence The facility administrator shall develop and implement Staff and youth were interviewed as well as a written policies and procedures for correspondence ☒ ☐ ☐ review of the policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth 16.700 Correspondence A ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; 16.700 Correspondence A ☒ ☐ ☐ Youth can send unlimited mail. (c) youth may correspond confidentially with state and 16.700 Correspondence H federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described 16.700 Correspondence G in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 7400 Placer Juvenile Detention JH PRO 23-24 Page 33 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1376 TELEPHONE ACCESS 16.800 Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ Staff and youth interviewed as well as review and implement written policies and procedures to provide of policy and procedures revealed youth with access to telephone communications. compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES 16.900 Access to Legal Services The facility administrator shall develop written procedures ☒ ☐ ☐ Staff and youth interviewed as well as review to ensure the right of youth to have access to the courts of policy and procedures revealed and legal services. Such access shall include: compliance with this regulation. (a) access, upon request by the youth, to licensed 16.900 Access to Legal Services A ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; 16.900 Access to Legal Services B ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and 16.900 Access to Legal Services D ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE 14.200 Discipline Policy The facility administrator shall develop and implement written policies and procedures for the discipline of youth Review of policy and procedures and that shall promote acceptable behavior; including the use documentation revealed compliance with this of positive behavior interventions and supports. Discipline ☒ ☐ ☐ regulation. shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ 14.200 Discipline Policy A. 1 (b) daily shower, access to drinking fountain, toilet and 14.200 Discipline Policy A. 2 ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ 14.200 Discipline Policy A. 3 (d) contact with parent or attorney; ☒ ☐ ☐ 14.200 Discipline Policy A. 4 (e) exercise; ☒ ☐ ☐ 14.200 Discipline Policy A. 5 (f) medical services and counseling; ☒ ☐ ☐ 14.200 Discipline Policy A. 6 (g) religious services; ☒ ☐ ☐ 14.200 Discipline Policy A. 7 (h) clean and sanitary living conditions; ☒ ☐ ☐ 14.200 Discipline Policy A. 8 (i) the right to send and receive mail; ☒ ☐ ☐ 14.200 Discipline Policy A. 9 (j) education; and, ☒ ☐ ☐ 14.200 Discipline Policy A. 10 (k) rehabilitative programming. ☒ ☐ ☐ 14.200 Discipline Policy A. 11 The facility administrator shall establish rules of conduct 14.200 Discipline Policy E. and F and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS 14.200 Discipline Policy The facility administrator shall develop and implement We reviewed ten (10) due process hearings written policies and procedures for the administration of ☒ ☐ ☐ from the Facility. Review of policy and discipline which shall include, but not be limited to: procedures and documentation revealed compliance with this regulation. (a) designation of personnel authorized to impose 14.200 Discipline Policy B ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ 14.200 Discipline Policy C 7400 Placer Juvenile Detention JH PRO 23-24 Page 34 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) definition of major and minor rule violations and their 14.200 Discipline Policy E. and I ☒ ☐ ☐ consequences, and due process requirements; (d) trauma-informed approaches and positive behavior 14.200 Discipline Policy H ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by 14.200 Discipline Policy H. 1-5 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall 14.200 Discipline Policy K. Due Process be documented and require the following: ☒ ☐ ☐ Review of documentation provided revealed compliance with this regulation. 14.200 Discipline Policy K. 2. Due Process (1) written notice of violation prior to a hearing; ☒ ☐ ☐ (2) accommodations provided to youth with 14.200 Discipline Policy K. 5. Due Process disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the ☒ 14.200 Discipline Policy K. 3. i. Due Process ☐ ☐ incident; (4) opportunity for the youth to be heard, present ☒ 14.200 Discipline Policy K. Due Process ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the ☒ 14.200 Discipline Policy K. Due Process ☐ ☐ hearing process; ☒ 14.200 Discipline Policy K. Due Process (6) provision for administrative review. ☐ ☐ (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☐ ☐ ☒ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Wellpath HCD-210 Infection and Control DISEASES. Program The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Wellpath HCD-210 Infection and Control (a) Intake health screening procedures; ☒ ☐ ☐ Program 6.1.2. Wellpath HCD-210 Infection and Control (b) Identification of relevant symptoms; ☒ ☐ ☐ Program 6.1.2. Wellpath HCD-210 Infection and Control (c) Referral for medical evaluation; ☒ ☐ ☐ Program 6.1.2. Wellpath HCD-210 Infection and Control (d) Treatment responsibilities during detention; ☒ ☐ ☐ Program 6.2.1 (e) Coordination with public and private community- Wellpath HCD-210 Infection and Control ☒ ☐ ☐ based resources for follow-up treatment; Program 6.2.1. Wellpath HCD-210 Infection and Control (f) Applicable reporting requirements; and, ☒ ☐ ☐ Program 6.2.1. Wellpath HCD-210 Infection and Control (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Program 6.2.1. The policies and procedures shall be updated as Wellpath HCD-210 Infection and Control necessary to reflect communicable disease priorities Program ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 7400 Placer Juvenile Detention JH PRO 23-24 Page 35 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES Wellpath HCD-210 Nonemergency Health (EXCERPT) Care Request and Services The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to ☒ ☐ ☐ All youth housing units have a medical and mental health lock box in the dayroom. establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE 17.100 Clothing, Bedding, and Personal Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ A review of the policy and procedures, and and footwear specified in this regulation. The facility has interviews with staff and youth revealed the primary responsibility to provide clothing and compliance with this regulation. footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily 17.100 Clothing, Bedding, and Personal ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. Hygiene (b) The standard issue of climatically suitable clothing 17.100 Clothing, Bedding, and Personal ☒ ☐ ☐ for youth shall consist of but not be limited to: Hygiene 17.100 Clothing, Bedding, and Personal (1) Socks and serviceable footwear; ☒ ☐ ☐ Hygiene 1(a) 17.100 Clothing, Bedding, and Personal (2) Outer garments; ☒ ☐ ☐ Hygiene 1. (3) New non-disposable underwear which shall 17.100 Clothing, Bedding, and Personal ☒ ☐ ☐ remain with the youth throughout their stay, and; Hygiene A (4) Undergarments, that are freshly laundered and 17.100 Clothing, Bedding, and Personal ☒ ☐ ☐ free of stains, including tee shirts and bras. Hygiene A (c) Clothing is laundered at the temperature required by 17.100 Clothing, Bedding, and Personal local ordinances for the commercial laundries and dried Hygiene III Laundry, and Linen Exchange ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. 17.100 Clothing, Bedding, and Personal ☒ ☐ ☐ Hygiene 1482 CLOTHING EXCHANGE 17.100 Clothing, Bedding, and Personal Hygiene III Laundry, and Linen Exchange The facility administrator shall develop and implement written policies and site-specific procedures for the Interviews with youth and staff confirmed cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ youth are provided their own underwear each day. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S 18.200 Vermin Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7400 Placer Juvenile Detention JH PRO 23-24 Page 36 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS 12.500 Standard Facility Issued Property There shall be written policies and site-specific A review of the policy and procedures and procedures developed and implemented by the facility interviews with staff and youth revealed administrator for the availability of personal hygiene ☒ ☐ ☐ compliance with this regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; 12.500 Standard Facility Issued Property III A (a) Toothbrush; ☒ ☐ ☐ (1) 12.500 Standard Facility Issued Property III A (b) Toothpaste; ☒ ☐ ☐ (2) 12.500 Standard Facility Issued Property III A (c) Soap; ☒ ☐ ☐ (3) 12.500 Standard Facility Issued Property III A (d) Comb; ☒ ☐ ☐ (4) 17.100 Clothing, Bedding, and Personal (e) Shaving implements; ☒ ☐ ☐ Hygiene 17.100 Clothing, Bedding, and Personal (f) Deodorant; ☒ ☐ ☐ Hygiene 3(f) 17.100 Clothing, Bedding, and Personal (g) Lotion; ☒ ☐ ☐ Hygiene 3(g) 17.100 Clothing, Bedding, and Personal (h) Shampoo; and, ☒ ☐ ☐ Hygiene 3(h) 17.100 Clothing, Bedding, and Personal (i) Post-shower conditioning hair products. ☒ ☐ ☐ Hygiene 3(i) Youth shall not be required to share any personal care 17.100 Clothing, Bedding, and Personal items listed in items (a) through (d). Liquid soap Hygiene provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE 17.100 Clothing, Bedding, and Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility A review of policy and procedures, and administrator for showering/bathing and brushing of ☒ ☐ ☐ interviews with staff and youth revealed teeth. Youth shall be permitted to shower/bathe up on compliance with this regulation. assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING 17.100 Clothing, Bedding, and Personal Hygiene 3(e) Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of A review of the policy and procedures, and identification in Court. All youth shall have equal ☒ ☐ ☐ interviews with staff and youth revealed opportunity to shave face and body hair. The facility compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7400 Placer Juvenile Detention JH PRO 23-24 Page 37 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1488 HAIR CARE SERVICES (EXCERPT) 17.100 Clothing, Bedding, and Personal Hygiene II (e) Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE 17.100 Clothing, Bedding, and Personal Hygiene Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ A review of the policy and procedures, and area who is expected to remain overnight, shall include, interviews with staff and youth revealed but not be limited to: compliance with this regulation. (a) One mattress or mattress-pillow combination which 17.100 Clothing, Bedding, and Personal meets the requirements of Section 1502 of these ☒ ☐ ☐ Hygiene 2(b) regulations; (b) One pillow and a pillow case unless provided for in 17.100 Clothing, Bedding, and Personal ☒ ☐ ☐ (a) above; Hygiene 2(c)(d) 17.100 Clothing, Bedding, and Personal (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Hygiene 2(b) 17.100 Clothing, Bedding, and Personal (d) One towel; and, ☒ ☐ ☐ Hygiene 2(a) 17.100 Clothing, Bedding, and Personal (e) One blanket or more, up on request ☒ ☐ ☐ Hygiene 2(f) 1501 BEDDING LINEN EXCHANGE 17.100 Clothing, Bedding, and Personal Hygiene The facility administrator shall develop and implement site specific written policies and procedures for the A review of the policy and procedures, and scheduled exchange of laundered bedding and linen ☒ ☐ ☐ interviews with staff and youth revealed issued to each youth housed. Washable items such as compliance with this regulation. sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered 17.100 Clothing, Bedding, and Personal ☒ ☐ ☐ once a month. Hygiene 1510 FACILITY SANITATION, SAFETY AND 18.100 Facility Sanitation MAINTENANCE A review of the policy and procedures The facility administrator shall develop and implement revealed compliance with this regulation. written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7400 Placer Juvenile Detention JH PRO 23-24 Page 38 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☒ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☒ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☒ ☐ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers ☐ ☐ ☒ or “Scared Straight” programs) are not allowed in the Violation facility in a manner that allows contact with minors. 7400 Placer Juvenile Detention JH PRO 23-24 Page 39 of 39 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7402 FACILITY NAME: Placer County Secure Youth Track Facility (SYTF) FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Merredith Murdock, Probation Manager; Jeromy Ellis, RN Wellpath; Casey Ryan, Supervising Deputy Officer; Katharine Gerski-Keller, PCOE Lead Teacher; Paulette Horner, LCSW Client Services Practioner II; David Topia, Deputy Probation Officer I; Lauren Muhoberac, Extra-Help Deputy Probation Officer; Destiny Serrano, Deputy Probation Officer II (Programming Officer); Brian Passenheim, Assistant Chief Probation Officer; FIELD REPRESENTATIVE: Craigus Thompson DATE: September 22, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Completed on 7/11/2023 by Andreas BUILDING AND GROUNDS Theisen, Supervising Inspector Placer County Building Services. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed on 3/7/2023 by Dave Weintz, clearance as required by Health and Safety Code Section ☒ ☐ ☐ NICET Certified Level I 13146.1(a) and (b); (c) local health officer, inspection in accordance with Med/MH- Completed on 12/20/2022 by Health and Safety Code Section 101045; Michael Romero, MPH, HHS, Program Manager Nut- Completed on 12/20/2022 by Michael ☒ ☐ ☐ Romero, MPH, HHS, Program Manager EH- Completed on 12/22/2022 by Roberto Raya and Melaku Worke Registered Environmental Health Specialist (d) county superintendent of schools on the adequacy of Completed on 12/6/2022 by Gayelynn educational services and facilities as required in Section ☒ ☐ ☐ Gerhart Director Special Projects, Yolo 1370; County Office of Education (e) juvenile court as required by Section 209 of the Completed on 4/12/2023 by Collen M. Welfare and Institutions Code; and, ☒ ☐ ☐ Nichols, Presiding Judge of the Juvenile Court (f) the Juvenile Justice Commission as required by Completed on 1/23/2023 by Wendi Holland, Section 229 of the Welfare and Institutions Code or Sharon Howard, and Brian Parry ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 1 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Policy and procedure manual section 4.100 Staffing address this regulation. BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification letter confirming that all elements of regulation are met. Memo completed by CPO Marshall Hopper on 7/26/2023, stating all managers and staff (a) Appointment ☒ ☐ ☐ are appointed in accordance with applicable In each juvenile facility there shall be a superintendent, provisions of law including minimum director or facility manager in charge of its program and standards from BSCC, Penal Code 6035, employees. Such superintendent, director, facility psychological evaluation, medical and manager and other employees of the facility shall be physical exam, criminal records review, etc. appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Chief Hopper memo Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Chief Hopper memo examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Chief Hopper memo and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Chief Hopper memo employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Chief Hopper memo employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 2 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 4.100 Staffing Each juvenile facility shall: We reviewed a variety of documents (a) have an adequate number of personnel sufficient to including safety check records, grievances, carry out the overall facility operation and its disciplinary actions, and incidents reports. programming, to provide for safety and security of youth Also reviewed March and April 2023 staffing and staff, and meet established standards and schedules for the facility. Review of these regulations; documents, as well as the policy and procedure manuals, revealed compliance with this regulation. At the time of the inspection the Placer ☒ ☐ ☐ County Juvenile Hall and Secure Youth Treatment Facility (SYTF) staffing consisted of 1 Probation Manager; 4 Supervising Deputy Probation Officers (DPO); 3 Senior DPO; 21 DPO Institution; 1 PA Institution; 12 Extra-Help staff. The facility currently has one vacancy for a Senior DPO. The facility is also currently recruiting for Full-Time and Extra-Help staff. (b) ensure that no required services shall be denied 4.100 C. Staffing because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to 4.100 C. Staffing ensure adequate supervision of all staff members; ☒ ☐ ☐ A Supervisor or “Lead” is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times 4.100 C. Staffing who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the and PC 832 training; ☒ ☐ ☐ Supervisor’s absence, a “Lead” officer is identified on the roster and assumes the Supervisor’s role. (e) have at least one staff member present on each living 4.100 C. Staffing unit whenever there are youth in the living unit; ☒ ☐ ☐ Per policy and procedure manual staff is always present in occupied housing units. (f) have sufficient food service personnel relative to the 4.100 C. Staffing number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 3 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) have sufficient administrative, clerical, recreational, 4.100 C. Staffing medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide 4.100 C. Staffing continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☒ ☐ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☒ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☒ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on ☐ ☒ duty who is the same gender as youth housed in ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☒ personnel, academic or trade instruction, clerical, ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 4 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Camps 4.100 D. Staffing (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Placer County Secure Youth Treatment duty for each 15 youth in the camp population; ☒ ☐ Facility population at the time of the ☐ inspection was 2 youths: 2 males, and 0 females. Review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their 4.100 D. Staffing room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff 4.100 D. Staffing members on duty at all times, regardless of the number of youth in residence, unless ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on 4.100 D. Staffing ☒ ☐ duty who is the same gender as youth housed in ☐ the facility; (E) in addition to the minimum staff to youth ratio 4.100 D. Staffing required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; ☒ ☐ types of youth committed to the camp; and the ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other 4.100 D. Staffing duties such as administration, supervision of ☒ ☐ personnel, academic or trade instruction, clerical, ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION §A4 – Training and Staff Development AND TRAINING The elements of this regulation are covered (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ in Chief Hopper letter, dated 7/26/2023. supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; (2) scope of decisions they shall make; ☒ ☐ ☐ 4.150 B2. Staffing Training and Orientation (3) the identity of their supervisor; ☒ ☐ ☐ 4.150 B3. Staffing Training and Orientation (4) the identity of persons who are responsible to 4.150 B4. Staffing Training and Orientation ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond 4.150 B5. Staffing Training and Orientation ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ 4.150 B6. Staffing Training and Orientation (b) Prior to assuming any responsibility for the 4.150 A. Staffing Training and Orientation supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility- specific orientation, including: All new full-time and extra-help employees ☒ ☐ ☐ receives 80 hours of Introductory Training. This far exceeds the minimum required 40 hours of training for this regulation. (1) individual and group supervision techniques; ☒ ☐ ☐ 4.150 C2. Staffing Training and Orientation (2) regulations and policies relating to discipline and 4.150 C3. Staffing Training and Orientation rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 5 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) basic health, sanitation and safety measures; ☒ ☐ ☐ 4.150 C7. Staffing Training and Orientation (4) suicide prevention and response to suicide 4.150 C9. Staffing Training and Orientation ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation 4.150 C4. Staffing Training and Orientation techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing 4.150 C8. Staffing Training and Orientation ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ 4.150 C5. Staffing Training and Orientation (8) routine security measures, including facility 4.150 C13. Staffing Training and Orientation ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to 4.150 C10. Staffing Training and Orientation ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ 4.150 C11. Staffing Training and Orientation (11) fire/life safety training ☒ ☐ ☐ 4.150 C12. Staffing Training and Orientation (c) Prior to assuming sole supervision of youth, each 4.150 E. Staffing Training and Orientation youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ When youth are present in the medical office Officer Core Course pursuant to Penal Code Section detention staff are present. 6035. (d) Prior to exercising the powers of a peace officer youth 4.150 F. Staffing Training and Orientation supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY §A6 – Staffing Whenever there is a youth in a juvenile facility, there shall Review of documentation indicates that all be at least one wide awake person on duty at all times youth supervisory staff receive site-specific who meets the training standards established by the ☒ ☐ ☐ life safety training during orientation. Also, all Board for general fire and life safety which relate full-time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL §A4 – Training and Staff Development All facility administrators shall develop, publish, and County of Placer Juvenile Hall Policy, implement a manual of written policies and procedures Procedures and Operations Manual was that address, at a minimum, all regulations that are provided prior to the date of the inspection. applicable to the facility. Such a manual shall be made The manual was administratively reviewed by available to all employees, reviewed by all employees, ☒ ☐ ☐ Merredith Murdock, Probation Manager and and shall be administratively reviewed at a minimum Robert Atkinson, Supervisor on September every two years, and updated, as necessary. Those 18, 2023. It should be noted the policy and records relating to the standards and requirements set procedure manual is utilized for SYTF youth forth in these regulations shall be accessible to the Board as well. on request. The manual shall include: (a) table of organization, including channels of This regulation is covered in several sections communications and a description of job classifications; of the policy and procedure manual. 4.200 Chain of Command; 4.250 Superintendent Responsibilities and Duties; 4.260 Assistant Superintendent Responsibilities and Duties; 4.270 ☒ ☐ ☐ Supervising Probation Officer Responsibilities and Duties; 4.300 senior Probation Officer Responsibilities and Duties; 4.550 Deputy Probation Officer I and II Responsibilities and Duties; 4.560 Probation Assistant Responsibilities and Duties. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 6 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) responsibility of the probation department, purpose of 3.100 Relationships Within the Juvenile programs, relationship to the juvenile court, the Juvenile Justice System Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ See 1324 a. of this regulation (d) initial orientation and training program for employees; ☒ ☐ ☐ 4.150 Staff Training and Orientation (e) initial orientation, including safety and security issues 2.100 Policy and Procedure and Operations and anti-discrimination policies, for support staff, contract Manual (e) ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and 2.100 Policy and Procedure and Operations ☒ ☐ ☐ communication system to ensure: Manual (f) 2.100 Policy and Procedure and Operations (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Manual (f)1 2.100 Policy and Procedure and Operations (2) legal and proper care of youth; ☒ ☐ ☐ Manual (f)2 2.100 Policy and Procedure and Operations (3) maintenance of individual youth's records; ☒ ☐ ☐ Manual (f)3 (4) supply of information to the juvenile court and 2.100 Policy and Procedure and Operations ☒ ☐ ☐ those authorized by the court or by the law; and, Manual (f)4 2.100 Policy and Procedure and Operations (5) release of information regarding youth. ☒ ☐ ☐ Manual (f)5 2.100 Policy and Procedure and Operations (g) ethical responsibilities; ☒ ☐ ☐ Manual (g) 2.100 Policy and Procedure and Operations (h) trauma-informed approaches; ☒ ☐ ☐ Manual (h) 2.100 Policy and Procedure and Operations (i) culturally responsive approaches; ☒ ☐ ☐ Manual (i) 2.100 Policy and Procedure and Operations (j) gender responsive approaches; ☒ ☐ ☐ Manual (j) (k) a non-discrimination provision that provides that all 2.100 Policy and Procedure and Operations youth within the facility shall have fair and equal access Manual (k) to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 2.100 Policy and Procedure and Operations chemical agents related security devices, and weapons ☒ ☐ ☐ Manual (l) and ammunition, where applicable; (m) establishment of procedures for collection of Medi- 2.100 Policy and Procedure and Operations Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ Manual (m) and, (n) establishment of a policy that prohibits all forms of 2.100 Policy and Procedure and Operations sexual abuse, sexual assault and sexual harassment. Manual (n) The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 7 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1325 FIRE SAFETY PLAN 6.200 Fire/Life Safety Emergency Pre-Plan The facility administrator shall consult with the local fire 6.210 D. Fire Emergency Safety Plan department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff 6.210 B. Fire Emergency Plan with two-year retention of the inspection record; We reviewed monthly and fire safety ☒ ☐ ☐ inspections for the inspection cycle. Review of documentation reveals compliance with this regulation. (c) fire prevention inspections as required by Health and Fire Prevention Inspection completed on ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); 3/7/2023. (d) an evacuation plan; ☒ ☐ ☐ 6.300 Evacuation Procedure (e) documented fire drills not less than quarterly; 6.210 D. Fire Emergency Safety Plan We reviewed fire drills for the inspection ☒ ☐ ☐ cycle. Review of documentation reveals compliance with this regulation. It should be noted fire drills are conducted once per month. (f) a written plan for the emergency housing of youth in 6.320 Emergency Relocation and Housing of ☒ ☐ ☐ the case of fire; and, Youth (g) development of a fire suppression pre-plan in 6.210 D. Fire Emergency Safety Plan ☒ ☐ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW 7.100 security Review Each facility administrator shall develop policies and Security Review for Placer County JH and procedures to annually review, evaluate, and document ☒ ☐ ☐ SYTF completed by Program Manager security of the facility. The review and evaluation shall Merredith Murdock on 07/19/2023. include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 6.100 Emergency Policies and Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: 6.500 Escape policy and Procedures; 6.600 (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Disturbance or Problems Policy; 6.710 Hostage Policy and Procedures (b) civil disturbance, active shooter and terrorist 6.600 Disturbance or Problems Policy; 6.720 ☒ ☐ ☐ attack; Terrorist Attack; 6.730 Active Shooter (c) fire and natural disasters; ☒ ☐ ☐ 6.400 Earthquake Policy and Procedures 6.200 Fire/Life Safety Emergency Pre-Plan (d) periodic testing of emergency equipment; ☒ ☐ ☐ C. 1-5 (e) emergency evacuation of the facility; and ☒ ☐ ☐ 6.300 Evacuation Procedure 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 8 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 6.100 Emergency Policies and Procedures G. (f) a program to provide all youth supervision staff ☒ ☐ ☐ with an annual review of emergency procedures. Youth supervision staff annual review of emergency procedures is accomplished through staff annual review of the policy and procedure manual. 1328 SAFETY CHECKS 7.050 Documentation Used by JDF Staff II.2; 11.325 Room Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth We reviewed safety checks for the months of are asleep or when youth are in their rooms, confined in April and May 2023. Review of holding cells or confined to their bed in a dormitory. documentation revealed safety checks are Supervision is not replaced, but may be supplemented ☒ ☐ ☐ being completed per regulation. It should be by, an audio/visual electronic surveillance system noted the safety checks reviewed where at designed to detect overt, aggressive or assaultive random and varied intervals throughout each behavior and to summon aid in emergencies. All safety shift. checks shall be documented with the actual time the check is completed. We also reviewed live time safety checks as we toured the facility. All checks reviewed were in compliance with this regulation. 1329 SUICIDE PREVENTION PLAN 8.300 Suicide Prevention Plan and Protocols The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, During the inspection process we reviewed shall plan and implement written policies and five (5) youth suicide prevention reports from procedures which delineate a Suicide Prevention Plan. Placer County JH. Review of documentation The plan shall consider the needs of youth experiencing ☒ ☐ ☐ provided, and policy and procedure manuals past or current trauma. Suicide prevention responses revealed compliance with this regulation. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall It should be noted at the time of the include the following elements: inspection the SYTF did not have any suicide prevention reports. (a) Suicide prevention training as required in Section 8.300 A Suicide Prevention Plan and 1322, Youth Supervision Staff Orientation, and Training Protocols and the Juvenile Corrections Officer Core Course. Youth Supervision staff receive suicide ☒ ☐ ☐ prevention training as part of their initial orientation and through the Juvenile Correctional Core training. In addition, Wellpath provides an annual four-hour training for all staff. (b) Screening, Identification Assessment and 8.300 B1 Suicide Prevention Plan and Precautionary Protocols Protocols (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ intake and as needed during detention. All youth shall be screened for risk of suicide, using the Intake Health Screening form. (2) All youth supervision staff who perform intake 8.300 B2 Suicide Prevention Plan and processes shall be trained in screening youth for risk ☒ ☐ ☐ Protocols of suicide. (3) All youth who have been identified during the 8.300 C1 Suicide Prevention Plan and intake screening process to be at risk of suicide shall Protocols ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 9 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Precautionary protocols shall be developed to 8.300 D Suicide Prevention Plan and ensure the youth’s safety pending the ☒ ☐ ☐ Protocols behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for 8.300 D-ai Suicide Prevention Plan and ☒ ☐ ☐ assessment and/or services. Protocols (d) Procedures for monitoring of youth identified at risk 8.300 D Suicide Prevention Plan and for suicide. Protocols- Suicide Watch ☒ ☐ ☐ Youth placed on close watch are monitored every 3-5 minutes. Youth placed on suicide watch are always under direct supervision. (e) Safety Interventions 8.300 D Suicide Prevention Plan and (1) Procedures to address intervention protocols for Protocols- Youth Expressing Suicidal ☒ ☐ ☐ youth identified at risk for suicide which may include, Ideations but are not limited to: (A) Housing consideration 8.300 D Suicide Prevention Plan and ☒ ☐ ☐ Protocols- Suicide Watch #2 (B) Treatment strategies including trauma- 8.300 D Suicide Prevention Plan and ☒ ☐ ☐ informed approaches Protocols- Suicide Watch (2) Procedures to instruct youth supervision staff 8.300 D Suicide Prevention Plan and how to respond to youth who exhibit suicidal ☒ ☐ ☐ Protocols- Youth Expressing Suicidal behaviors. Ideations (f) Communication 8.300 B3 Suicide Prevention Plan and (1) The intake process shall include communication Protocols with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information 8.300 C1 Suicide Prevention Plan and sharing about youth at risk for suicide with youth Protocols ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or 8.300 E. Suicide Prevention Plan and Attempts Protocols (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected 8.300 E2. Suicide Prevention Plan and ☒ ☐ ☐ staff. Protocols (3) Process for a debriefing event with affected 8.300 E3. Suicide Prevention Plan and ☒ ☐ ☐ youth. Protocols (h) Documentation 8.300 Suicide Prevention Plan and Protocols (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the 8.300 Suicide Prevention Plan and Protocols opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 7.200 Records and Public Information Each facility shall submit to the Board a letter of No legal action reported this inspection cycle. notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 10 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR INJURY 7.300 Homicide, Suicide, Accidental or OF A YOUTH WHILE DETAINED Natural Death Policy and Procedure (1) Death of a Youth. No death and serious illness or injury of a (a) The facility administrator, in cooperation with youth this inspection cycle. the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with 7.300 Homicide, Suicide, Accidental or the facility administrator, shall develop written Natural Death Policy and Procedure I policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to 7.300 Homicide, Suicide, Accidental or the Board a copy of the report submitted to the Natural Death Policy and Procedure G Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth 7.300 Homicide, Suicide, Accidental or from the administrator, the Board may within 30 Natural Death Policy and Procedure H calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. 7.300 Homicide, Suicide, Accidental or (a) The facility administrator, in cooperation with Natural Death Policy and Procedure F the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 7.400 Population Accounting procedure Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) When the number of youth detained in a living unit of a Placer- 78 Total juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility JH- 68 administrator shall provide a crowding report to the SYTF- 10 Board in a format provided by the Board. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 11 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES 12.200 Booking Procedure The facility administrator shall develop and implement We reviewed ten (10) Youth Booking/Intake written policies and procedures for admittance of youth forms from the juvenile hall. Review of that emphasize respectful and humane engagement documentation revealed compliance with this with youth, and reflect that the admission process may ☒ ☐ ☐ regulation. be traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: 12.200 Booking Procedure D(a) (1) Access to two free phone calls within one hour of ☒ ☐ ☐ admittance in accordance with the provisions of Welfare and Institution Code Section 627; 12.200 Booking Procedure I (2) Offer of a shower; ☒ ☐ ☐ All youth intake showers are documented on youth intake form. (3) Documented secure storage of personal 12.200 Booking Procedure J ☒ ☐ ☐ belongings; 12.200 Booking Procedure K (4) Offer of food upon arrival; ☒ ☐ ☐ All youth are offered food upon intake and is documented on the youth intake form. (5) Screening for physical and behavioral health 12.200 Booking Procedure N and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental 12.200 Booking Procedure N disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the 12.200 Booking Procedure O Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ 12.200 Booking Procedure P (b) juvenile hall administrators shall establish written 12.200 Booking Procedure U criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in 12.200 Booking Procedure U juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform ☒ ☐ ☐ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures 12.200 Booking Procedure V that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 12 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350.5 SCREENING FOR THE RISK OF SEXUAL 12.225 Screening for the Risk of Sexual ABUSE Abuse The facility administrator shall develop and implement All youth within 72 hours of their booking will written policies and procedures to reduce the risk of meet with the facility CSOC Mental Health sexual abuse by or upon youth. The policy shall require worker. At that time the mental health worker facility staff to assess each youth within 72 hours of shall complete the Commercial Sexual admission based on the following information: Exploitation Identification Tool (CSE-IT), the ☒ ☐ ☐ MAYSI-2 and the Placer County Detention Facility Screening for Vulnerability to Victimization and Sexually Aggressive behavior (VSAB). In the absence of the Mental Health staff, Placer County Social Service has agreed to send over a Mental Health staff to complete the above documentation. 12.225 Screening for the Risk of Sexual (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Abuse D. (b) Gender nonconforming appearance or manner; or 12.225 Screening for the Risk of Sexual identification as lesbian, gay or bisexual, transgender, Abuse D. ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; 12.225 Screening for the Risk of Sexual (c) Current charges and offense history; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (d) Age; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (e) Level of emotional and cognitive development; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (f) Physical size and stature; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (g) Mental illness or mental disabilities; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (i) Physical disabilities; ☒ ☐ ☐ Abuse D. 12.225 Screening for the Risk of Sexual (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Abuse D. (k) Any other specific information about the individual 12.225 Screening for the Risk of Sexual youth that may indicate heightened needs for Abuse D. ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through 12.225 Screening for the Risk of Sexual conversations with the youth during the admittance Abuse D. process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 12.225 Screening for the Risk of Sexual controls on the dissemination of information within the Abuse D. facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 13 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1351 RELEASE PROCEDURES 13.100 Release Policy and 13.200 Release Procedure The facility administrator shall develop and implement written policies and procedures for release of youth from At the time of the inspection SYTF had not custody which provide for: ☒ ☐ ☐ released a youth. Review of policy and procedure revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ 13.200 Release Procedure A. and C. (b) return of personal clothing and valuables; ☒ ☐ ☐ 13.200 Release Procedure E.1 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 13.200 Release Procedure D. (d) notification to the facility health care provider in 13.200 Release Procedure E.6 accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 13.200 Release Procedure C. (f) notification of facility mental health personnel. ☒ ☐ ☐ 13.200 Release Procedure C. The facility administrator shall develop and implement 13.200 Release Procedure policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry ☒ ☒ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement 13.210 Release Procedure-Temporary written policies and procedures for the furlough of youth ☒ ☐ ☐ Release from custody. 1352 CLASSIFICATION 12.200 Classification The facility administrator shall develop and implement We reviewed ten (10) Youth Classification written policies and procedures on classification of youth ☒ ☐ ☐ Sheets. Review of documentation revealed for the purpose of determining housing placement in the compliance with this regulation. facility. Such procedures shall: (a) provide for the safety of the youth, other youth, 12.200 Classification B. facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 12.200 Classification B. ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon 12.200 Classification B. admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including 12.200 Classification C. provisions that consider the level of supervision and the youth's behavior while in custody; and, ☒ ☐ ☐ All youth classification is reviewed once per week. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 14 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provide that facility staff shall not separate youth 12.200 Classification C. from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, 12.200 Classification B. transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 11.410 Transgender and Intersex Youth The facility administrator shall develop written policies Reviewed facility Youth Preference form. and procedures ensuring respectful and equitable ☒ ☐ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender 11.410 Transgender and Intersex Youth A. identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 11.410 Transgender and Intersex Youth B. themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that 11.410 Transgender and Intersex Youth I. best meets their individual needs and promotes their Housing safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender 11.410 Transgender and Intersex Youth C. and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and 11.410 Transgender and Intersex Youth D. necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 11.410 Transgender and Intersex Youth II. youth for the purpose of determining the youth’s Searches anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 15 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1353 ORIENTATION 12.210 Orientation of Youth to Custody The facility administrator shall develop and implement written policies and procedures to orient a youth prior to We reviewed two (2) Youth Orientation forms placement in a living area. Both written and verbal from the SYTF. Review of documentation information shall be provided and supplemented with ☒ ☐ ☐ revealed compliance with this regulation. video orientation if feasible. Provision shall be made to provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and 12.210 Orientation of Youth to Custody #8 ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions 12.210 Orientation of Youth to Custody #9 and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 12.210 Orientation of Youth to Custody #14 facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ 12.210 Orientation of Youth to Custody #4 (e) the existence of the grievance procedure, the steps 12.210 Orientation of Youth to Custody #18 that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the 12.210 Orientation of Youth to Custody #1 ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental 12.210 Orientation of Youth to Custody #7 ☒ ☐ ☐ health care; (h) access to education, religious services, and 12.210 Orientation of Youth to Custody #10 ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ 12.210 Orientation of Youth to Custody #3 (j) opportunity for personal hygiene and daily showers 12.210 Orientation of Youth to Custody #5 ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and 12.210 Orientation of Youth to Custody #17 ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and 12.210 Orientation of Youth to Custody ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, 12.210 Orientation of Youth to Custody #17 ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ 12.210 Orientation of Youth to Custody #1 (o) emergencies including evacuation procedures; ☒ ☐ ☐ 12.210 Orientation of Youth to Custody #15 (p) non-discrimination policy and the right to be free from 12.210 Orientation of Youth to Custody #2 physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language 12.210 Orientation of Youth to Custody Non- ☒ ☐ ☐ other than English if appropriate; English-Speaking Youth (r) the process for requesting different housing, 12.210 Orientation of Youth to Custody #11 ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive 12.210 Orientation of Youth to Custody #12 information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 16 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (t) a process by which youth may request access to Title 12.210 Orientation of Youth to Custody #13 15 Minimum Standards for Juvenile Facilities. Youth are verbally told they have access to Title 15 during the booking process and it’s documented on the facility booking health ☒ ☐ ☐ screening form. Access to Title 15 is also documented in the youth handbook. Interviews with staff and youth also revealed compliance with this regulation. 1354 SEPARATION 14.100 Separation The facility administrator shall develop and implement We reviewed five (5) Administrative written policies and procedures that address: Separation Program forms. Review of documentation revealed compliance with this regulation. However technical assistance was provided in several area of this regulation. We discuss the need for staff to be more consistent when documenting the activities and programming of a youth on Administrative Separation (AS). ☒ ☐ ☐ We also recommended ending the practice of placing units on Split-Programs. Interviews with youth and staff revealed at times youth are not receiving their full Title 15 requirements due to incidents within the facility and minimal staffing. Please ensure whenever youth do not receive their Title 15 requirements staff completes a Special Incident report indicating the reasons. (a) separation of youth for reasons that include, but are 14.100 Separation not be limited to, medical and mental health conditions, ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 14.100 Separation ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal 14.100 Separation privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 14.100 Separation I. Types of Separation ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 14.100 Separation separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 14.100 Separation B. Documentation of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 17 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT 14.150 Room Confinement (a) The facility administrator shall develop and We reviewed ten (10) youth Room separation implement written policies and procedures addressing Checklist forms from the Facility. Review of the confinement of youth in their room that are policy and procedure manual and consistent with Welfare and Institutions Code Section documentation provided revealed compliance 208.3. The placement of a youth in room confinement with this regulation. shall be accomplished in accordance with the following guidelines: During the inspection it was discovered youth that are placed on Administrative Separation (AS) following the removal from room confinement at times are required to eat all ☒ ☐ ☐ meals within their room. During mealtimes the youth could be separated from the group but not placed within a lock room for purpose of eating if not on room confinement. We discuss how youth meals in room could be considered room confinement. Following the inspection, the facility removed the language of meals in room and replaced it with meals offset from group on the Administrative Separation form. (1) Room confinement shall not be used before 14.150 Room Confinement other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 14.150 Room Confinement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent 14.150 Room Confinement that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room 14.150 Room Confinement confinement. After the youth has been held in room Procedures to follow upon 4 hours of ☒ ☐ ☐ confinement for a period of four hours, staff shall do one continuous Room Confinement A-H or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ 14.150 Room Confinement 14.150 Room Confinement (2) Consult with mental health or medical staff. ☒ ☐ ☐ Procedures to follow upon 4 hours of continuous Room Confinement A. (3) Develop an individualized plan that includes the 14.150 Room Confinement goals and objectives to be met in order to reintegrate ☒ ☐ ☐ Procedures to follow upon 4 hours of the youth to general population. continuous Room Confinement A. (4) If room confinement must be extended beyond 14.150 Room Confinement four hours, staff shall do each of the following: During the current inspection cycle no room confinement at the facility has been extended ☒ ☐ ☐ beyond four (4) hours of room confinement. Youth are instead placed on Administrative Separation (if needed) which provides the minimum Title 15 requirements with regards to programming, exercise, and recreation. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 18 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) Document the reasons for room confinement 14.150 Room Confinement and the basis for the extension, the date and time Procedures to follow upon 4 hours of the youth was first placed in room confinement, ☒ ☐ ☐ continuous Room Confinement B. and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes 14.150 Room Confinement the goals and objectives to be met in order to ☒ ☐ ☐ Procedures to follow upon 4 hours of integrate the youth to general population. continuous Room Confinement A. (C) Obtain documented authorization by the 14.150 Room Confinement facility superintendent or his or her designee ☒ ☐ ☐ Procedures to follow upon 4 hours of every four hours thereafter. continuous Room Confinement G. (5) This section is not intended to limit the use of 14.150 Room Confinement single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 14.150 Room Confinement ☒ ☐ ☐ court holding facilities or adult facilities. Exceptions to this Section (7) Nothing in this section shall be construed to 14.150 Room Confinement conflict with any law providing greater or additional ☒ ☐ ☐ Exceptions to this Section protections to youth. (8) This section does not apply during an 14.150 Room Confinement extraordinary emergency circumstance that requires Exceptions to this Section a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 14.150 Room Confinement placed in a locked cell or sleeping room to treat and Exceptions to this Section protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN 12.300 Assessment, Service Case Plan and CSO Duties The facility administrator shall develop and implement written policies and procedures for assessment and Reviewed ten (10) Minor and Family case planning. ☒ ☐ ☐ Assessment and Case Plans. Review of documentation revealed compliance with this regulation. (a) Assessment: 12.300 Assessment, Service Case Plan and The assessment is based on information collected CSO Duties during the admission process with periodic review, which includes the youth's risk factors, needs and Assessment: Policy is in line with this ☒ ☐ ☐ strengths including, but not limited to, identification of regulation. substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 19 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Institutional Case Plan: 12.300 Assessment, Service Case Plan and (1) A case plan shall be developed for each youth CSO Duties held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. Procedure: Upon booking, all youth without an existing Institutional Case Plan shall have one started by the Probation staff. (2) The institutional plan shall include, but not be 12.300 Assessment, Service Case Plan and limited to, written documentation that provides: CSO Duties ☒ ☐ ☐ Procedure: 1 (A) objectives and time frame for the resolution of 12.300 Assessment, Service Case Plan and problems identified in the assessment; CSO Duties ☒ ☐ ☐ Procedure: 1(a) (B) a plan for meeting the objectives that includes 12.300 Assessment, Service Case Plan and a description of program resources needed and CSO Duties ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; Procedure: 1(b) (3) periodic evaluation of progress towards meeting 12.300 Assessment, Service Case Plan and the objectives, including periodic review and CSO Duties discussion of the plan with the youth; ☒ ☐ ☐ Procedure: 2. Probation staff meets with youth twice per week. (4) a transition plan, the contents of which shall be 12.300 Assessment, Service Case Plan and subject to existing resources, shall be developed for CSO Duties ☒ ☐ ☐ post dispositional youth in accordance with Section 1351; and, Procedure: 3 (5) in as much as possible and if appropriate, the 12.300 Assessment, Service Case Plan and plan, including the transition plan, shall be developed CSO Duties with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Procedure: 4 Disabled. 1356 COUNSELING AND CASEWORK SERVICES 12.300 Assessment, Service Case Plan and CSO Duties The facility administrator shall develop and implement written policies and procedures ensuring the availability ☒ ☐ ☐ We reviewed ten (10) Youth Counseling and of appropriate counseling and casework services for all Casework packets. Review of documentation youth. Policies and procedures shall ensure: provided revealed compliance with this regulation. (a) youth will receive assistance with needs or concerns 12.300 Assessment, Service Case Plan and that may arise; CSO Duties ☒ ☐ ☐ CSO Role and Responsibilities #3 and #5 (b) youth will receive assistance in requesting contact 12.300 Assessment, Service Case Plan and with parents, other supportive adults, attorney, clergy, CSO Duties ☒ ☐ ☐ probation officer, or other public official; and, CSO Role and Responsibilities #5 (c) youth will be provided access to available resources 12.300 Assessment, Service Case Plan and to meet the youth’s needs. CSO Duties ☒ ☐ ☐ CSO Role and Responsibilities #3 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 20 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE 10.100 Use of Force and 10.200 Oleoresin Capsicum Policy (OC) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed a total of nine (9) hands-on use written policies and procedures for the use of force, of force reports from the Facility. Review of which may include chemical agents. Force shall never policy and procedure and documentation be applied as punishment, discipline, retaliation or revealed compliance with this regulation. treatment. (a) At a minimum, each facility shall develop policies and ☒ ☐ ☐ During the inspection debriefing we procedures which: suggested the facility develop and implement unified command call for all youth to follow during an emergency and/or safety and security incident to ensure staff and youth understand the directives being provided. (1) restricts the use of force to that which is deemed 10.100 Use of Force reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, IV. Use of Force Guidelines #7 others and the facility. (2) outline the force options available to staff including 10.100 Use of Force both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. VI. Level of Force Options (3) describe force options or techniques that are 10.100 Use of Force expressly prohibited by the facility. ☒ ☐ ☐ VIII. Improper Use of Force (4) describe the requirements of staff to report any 10.100 Use of Force inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. IV. Use of Force Guidelines #10 (5) define a standardized reporting format that 10.100 Use of Force includes time period and procedure for documenting and reporting the use of force, including reporting IX. Reporting Use of Force requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for 10.100 Use of Force investigating unreasonable use of force. ☒ ☐ ☐ IV. Use of Force Guidelines #8 (7) define the role, notification, and follow-up 10.100 Use of Force procedures required after use of force incidents for medical, mental health staff and parents or legal IX. Reporting Use of Force guardians. Review of documentation revealed notification to parents following a use of force incident was not being completed consistently. Technical assistance was ☒ ☐ ☐ provided and prior to the conclusion of the inspection the facility updated their special incident form to included notification to parents when use of force has been utilized. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 21 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) describe the limitations of use of force on pregnant 11.400 Pregnant/Post-Partum Youth in youth in accordance with Penal Code Section 6030(f) Custody ☒ ☐ ☐ and Welfare and Institutions Code Section 222. IV. 6030(f) Penal Code (b) Facilities that authorize chemical agents as a force 10.200 Oleoresin Capsicum Policy (OC) option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when 10.200 Oleoresin Capsicum Policy (OC) there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ E. Criteria for Use of Oleoresin Capsicum have been unsuccessful or are not reasonably (OC) #1 possible. (3) outline the facility’s approved methods and 10.200 Oleoresin Capsicum Policy (OC) timelines for decontamination from chemical agents. This shall include that youth who have been exposed E. Criteria for Use of Oleoresin Capsicum ☒ ☐ ☐ to chemical agents shall not be left unattended until (OC) #2 that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 10.200 Oleoresin Capsicum Policy (OC) procedures required after use of force incidents involving chemical agents for medical, mental health F. Reporting Procedures #2 and #3 staff and parents or legal guardians. Review of documentation revealed notification to parents following a use of force incident was not being completed ☒ ☐ ☐ consistently. Technical assistance was provided and prior to the conclusion of the inspection the facility updated their special incident form to included notification to parents when use of force has been utilized. (5) provide for the documentation of each incident of 10.200 Oleoresin Capsicum Policy (OC) use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, F. Reporting Procedures #1 youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which 10.100 Use of Force require that agencies provide initial and regular training in use of force and chemical agents when appropriate XI. Training at the Juvenile Hall that address: ☒ ☐ ☐ All Probation staff at the Juvenile Hall shall participate in 4 trainings a year which are offered quarterly. (1) known medical and behavioral health conditions 10.100 Use of Force that would contraindicate certain types of force; ☒ ☐ ☐ XI. Training at the Juvenile Hall (2) acceptable chemical agents and the methods of 10.200 Oleoresin Capsicum Policy (OC) application. D. Oleoresin Capsicum (OC) Description, Usage and Effect ☒ ☐ ☐ E. Criteria for Use of Oleoresin Capsicum (OC) 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 22 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) signs or symptoms that should result in 10.100 Use of Force immediate referral to medical or behavioral health. ☒ ☐ ☐ XI. Training at the Juvenile Hall (4) instruction on the Constitutional Limitations of 10.100 Use of Force Use of Force. ☒ ☐ ☐ XI. Training at the Juvenile Hall (5) physical training force options that may require 10.100 Use of Force the use of perishable skills. ☒ ☐ ☐ XI. Training at the Juvenile Hall (6) timelines the facility uses to define regular 10.100 Use of Force training. XI. Training at the Juvenile Hall ☒ ☐ ☐ All Probation staff at the Juvenile Hall shall participate in 4 trainings a year which are offered quarterly. 1358 USE OF PHYSICAL RESTRAINTS 10.300 Use of Physical Restraint Devices The facility administrator, in cooperation with the We reviewed ten (10) Mechanical Restraint responsible physician and mental health director, shall reports from the Facility. Review of develop and implement written policies and procedures ☒ ☐ ☐ documentation provided, and policy and for the use of restraint devices. Restraint devices procedure manuals revealed compliance with include any devices which immobilize a youth's this regulation. extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 10.300 Use of Physical Restraint Devices A. who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 10.300 Use of Physical Restraint Devices B, discipline, or as a substitute for treatment. The use of D, and E. restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 10.300 Use of Physical Restraint Devices #4 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 10.300 Use of Physical Restraint Devices F. of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 10.300 Use of Physical Restraint Devices F. retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 23 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A mental health consultation shall be secured as soon as 10.300 Use of Physical Restraint Devices G. possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted 10.300 Use of Physical Restraint Devices H. to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and 10.300 Use of Physical Restraint Devices procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate 10.300 Use of Physical Restraint Devices #3. ☒ ☐ ☐ certain restraint devices and/or techniques. C. (c) acceptable restraint devices. ☒ ☐ ☐ 10.300 Use of Physical Restraint Devices (d) signs or symptoms which should result in immediate 10.300 Use of Physical Restraint Devices #3. ☒ ☐ ☐ medical/mental health referral. G. (e) availability of cardiopulmonary resuscitation 10.300 Use of Physical Restraint Devices #3. ☒ ☐ ☐ equipment. D. (f) protective housing of restrained youth. While in 10.300 Use of Physical Restraint Devices I. restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ 10.300 Use of Physical Restraint Devices J. (h) exercising of extremities. ☒ ☐ ☐ 10.300 Use of Physical Restraint Devices D. 1358.5 USE OF RESTRAINT DEVICES FOR 10.300 Use of Physical Restraint Devices MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. 4. Use of Physical Restraint Devices for Movement and Transportation within the The Facility Administrator, in cooperation with the Facility. responsible physician and behavioral/mental health ☒ ☐ ☐ director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff 10.300 Use of Physical Restraint Devices C. approved to utilize restraint devices and the required ☒ ☐ ☐ training. (b) the circumstances leading to the application of The Juvenile Restraint Assessment for restraints must be documented. Transport form (PPD:272) shall be used to ☒ ☐ ☐ access the need to apply restraint for movement or transportation. A Supervisor Probation Officer must approve this form. (c) an individual assessment of the need to apply 10.300 Use of Physical Restraint Devices restraints for movement or transportation that includes consideration of less restrictive alternatives, 4.B. consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, 10.300 Use of Physical Restraint Devices B. with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in 10.300 Use of Physical Restraint Devices B. accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 24 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES The facility does not utilize a Safety Room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 25 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1360 SEARCHES 15.100 Youth Searches The facility administrator shall develop and implement Review of policy and procedures revealed written policies and procedures governing the search of ☒ ☐ ☐ compliance with this regulation. It should be youth, the facility, and visitors. Policies and procedures noted the facility has not conducted a strip shall provide that: search this inspection cycle thus far. (a) Searches shall be conducted to ensure the safety 15.100 Youth Searches and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that 15.100 Youth Searches preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 15.100 Youth Searches searches shall comply with Penal Code Section 4030. II. Strip Searches Strip searches require prior written ☒ ☐ ☐ authorization by the Supervising Deputy Probation Officer, Assistant Superintendent and/or Superintendent. Written authorization shall be completed on the Placer County Juvenile Detention Facility Juvenile Strip/Visual Search form (PPD:740). (d) Physical body cavity searches shall only be 15.100 Youth Searches conducted by a medical professional. ☒ ☐ ☐ II. Strip Searches b. ii (e) Any youth held after a detention hearing shall only 15.100 Youth Searches be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific II. Strip Searches b. iv. ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 15.100 Youth Searches comply with Section 1352.5. ☒ ☐ ☐ V. Transgender and Intersex Youth A and B. (g) Cross-gender pat-down searches and strip searches 15.100 Youth Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches IV. In Custody Youth Searches B. must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 11.100 Grievance Policy and Procedure The facility administrator shall develop and implement Reviewed all grievances submitted during written policies and procedures whereby any youth may this inspection cycle. Review revealed appeal and have resolved grievances relating to any grievances are completed and process within condition of confinement, including but not limited to the guidelines of this regulation. health care services, classification decisions, program ☒ ☐ ☐ participation, telephone, mail or visiting procedures, Technical assistance was provided regarding food, clothing, bedding, mistreatment, harassment or grievances being submitted on facility violations of the nondiscrimination policy. There shall be partners such as school, medical, mental no time limit on filing grievances. Policies and health, etc. be addressed by those partners procedures shall include provisions whereby the facility first when possible. manager ensures: (a) a grievance form and instructions for registering a 11.100 Grievance Policy and Procedure grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file 11.100 Grievance Policy and Procedure the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; There’s a confidential lock box located within each housing unit of the Facility. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 26 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) resolution of the grievance at the lowest appropriate 11.100 Grievance Policy and Procedure G. staff level; Steps for Handling Grievance 1-4 ☒ ☐ ☐ Technical assistance was provided regarding attempting to resolve the grievance at the lowest appropriate staff level. (d) provision for a prompt review and initial response to 11.100 Grievance Policy and Procedure F. grievances within three (3) business days, grievances ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain 11.100 Grievance Policy and Procedure G. 5. his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by 11.100 Grievance Policy and Procedure D. ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance 11.100 Grievance Policy and Procedure G. ☒ ☐ ☐ which includes the reasons for the decisions; 1-6 (f) a system which provides that any appeal of a 11.100 Grievance Policy and Procedure G. 6. grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) 11.100 Grievance Policy and Procedure G. business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external 11.100 Grievance Policy and Procedure methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ PREA Whether or not associated with a grievance, concerns 11.100 Grievance Policy and Procedure L. of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 11.600 Incident Report (IR) A-H A written report of all incidents which result in physical We reviewed ten (10) incident reports from harm, use of force, serious threat of physical harm, or the Facility. Review of documentation death of an employee, youth or other person(s) shall be ☒ ☐ ☐ provided revealed compliance with this maintained. Such written record shall be prepared by the regulation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT 12.700 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Use of force to gather specimens is (a) Pursuant to Penal Code Section 298.1 authorized prohibited. law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☐ ☐ ☒ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 27 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM 16.200 Educational Program (a) School Programs Review of juvenile hall school policy and The County Board of Education shall provide for the procedure and interview with Lead Teacher administration and operation of juvenile court schools in Katharine Gerski-Keller revealed compliance conjunction with the Chief Probation Officer, or designee with this regulation. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches Annual review of the facility education should be applied when providing instruction. Education program was completed on 12/6/2022 by staff should collaborate with the facility administrator to Gayelynn Gerhart Director Special Projects, use technology to facilitate learning and ensure safe Yolo County Office of Education. technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 28 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Required Elements 16.200 Educational Program B. The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education 16.200 Educational Program F. 1(b) program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 16.200 Educational Program F. 1(c) Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School 16.200 Educational Program F. 1(g) Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary 16.200 Educational Program F. 1(e) ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency 16.200 Educational Program F. 1(g) Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth 16.200 Educational Program F. 1(h) who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with 16.200 Educational Program F. 1(d) State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless 16.200 Educational Program F. 1(j) of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 16.200 Educational Program F. 2(c) (1) Positive behavior management will be implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 16.200 Educational Program F. 2(d) decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 29 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Except as otherwise provided by the State 16.200 Educational Program F. 2(e) Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 16.200 Educational Program F. 2(b) education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 16.200 Educational Program F. 3(b) (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 16.200 Educational Program F. 3(c) afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 16.200 Educational Program F. 4(a) (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ 16.200 Educational Program F. 4(a)1 (B) Home Language Survey and the results of the 16.200 Educational Program F. 4(a)2 ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as 16.200 Educational Program F. 4(a)3 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ 16.200 Educational Program F. 4(a)4 (2) Youth will be immediately enrolled in school. 16.200 Educational Program F. 4(b) Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 16.200 Educational Program F. 4(b) education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with 16.200 Educational Program F. 4(d) the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 30 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Educational Reporting 16.200 Educational Program F. 5(a) (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall 16.200 Educational Program F. 5(b) provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 16.200 Educational Program F. 6(a) (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 16.200 Educational Program F. 7(a) (1) The school and facility administrator should, whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND 16.300 Programs, Recreation and Exercise EXERCISE. Review of policy and procedures and daily The facility administrator shall develop and implement schedule revealed compliance with this written policies and procedures for programs, regulation. Documentation of youth’s recreation, and exercise for all youth. The intent is to programs, recreation and exercise are minimize the amount of time youth are in their rooms or documented within the Facility Program their bed area. Sheets. We reviewed the months of January, February and March 2023 from the facility ☒ ☐ ☐ which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. During the inspection we recommended revising the Program Sheet to include if a youth is on Administrative Separation and/or if the unit is on a Split-Program. Juvenile facilities shall provide the opportunity for 16.300 Programs, Recreation and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 16.300 Programs, Recreation and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 16.300 Programs, Recreation and Exercise be posted in the living units. ☒ ☐ ☐ Walkthrough of the facility during the inspection revealed program schedules are posted within each housing unit. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 31 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, 16.300 Programs, Recreation and Exercise recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and Facility Annual Review of programs, relevant to the population. ☒ ☐ ☐ recreation, and exercise was completed by Probation Manager Merredith Murdock on July 18, 2023. (a) Programs. All youth shall be provided with the 16.300 Programs, Recreation and Exercise I. opportunity for at least one hour of daily programming to Programs A. and B. include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are All youth at the Facility participate in culturally relevant and linguistically appropriate, or pro- programming which focus on trauma social interventions and activities designed to reduce focused, cognitive, evidence-based, best recidivism. These programs should be based on the practice interventions that are culturally youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ relevant and linguistically appropriate, or and 1356. Such programs may be provided under the prosocial interventions and activities direction of the Chief Probation Officer or the County designed to reduce recidivism. Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; 16.300 Programs, Recreation and Exercise I. (2) Management of Stress and Trauma; Programs C. (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity 16.300 Programs, Recreation and Exercise for at least one hour of daily access to unscheduled II. activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the 16.300 Programs, Recreation and Exercise opportunity for at least one hour of large muscle activity ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period 16.300 Programs, Recreation and Exercise not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 32 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1372 RELIGIOUS PROGRAM 16.400 Religious Programs The facility administrator shall provide access to religious There are religious opportunities available for services and/or religious counseling at least once each all youth. Youth who elect not to participate in week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ religious services are offered alternative allowed to participate in an activity outside of their room if programs outside of their rooms. he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ 16.400 Religious Programs B. (b) availability of clergy; and, ☒ ☐ ☐ 16.400 Religious Programs D. (c) availability of religious diets. ☒ ☐ ☐ 16.400 Religious Programs E. 1373 WORK PROGRAM 16.500 Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING 16.600 Visiting The facility administrator shall develop and implement Review of the facility visitation logs, and written policies and procedures for visiting, that include interviews with youth and staff revealed provisions for special visits. Youth shall be allowed to compliance with this regulation. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to 16.600 Visiting A. 4 Visitors Allowed in the limitations necessary to maintain order and security. Facility Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours 16.600 Visiting B. Visiting Times per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 16.600 Visiting C. Special Visitation Policy minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 16.600 Visiting B. 3. Visiting Times alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to youth but not as a replacement to in-person visits. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 33 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1375 CORRESPONDENCE 16.700 Correspondence The facility administrator shall develop and implement Staff and youth interviewed as well as review written policies and procedures for correspondence ☒ ☐ ☐ of policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth 16.700 Correspondence A. ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; 16.700 Correspondence A. ☒ ☐ ☐ Youth can send unlimited mail. (c) youth may correspond confidentially with state and 16.700 Correspondence H. federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described 16.700 Correspondence G. in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 16.800 Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ Staff and youth interviewed as well as review and implement written policies and procedures to provide of policy and procedures revealed youth with access to telephone communications. compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES 16.900 Access to Legal Services The facility administrator shall develop written procedures ☒ ☐ ☐ Staff and youth interviewed as well as review to ensure the right of youth to have access to the courts of policy and procedures revealed and legal services. Such access shall include: compliance with this regulation. (a) access, upon request by the youth, to licensed 16.900 Access to Legal Services A. ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; 16.900 Access to Legal Services B. ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and 16.900 Access to Legal Services D. ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE 14.200 Discipline Policy The facility administrator shall develop and implement written policies and procedures for the discipline of youth Review of policy and procedures and that shall promote acceptable behavior; including the use documentation revealed compliance with this of positive behavior interventions and supports. Discipline ☒ ☐ ☐ regulation. shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ 14.200 Discipline Policy A. 1. (b) daily shower, access to drinking fountain, toilet and 14.200 Discipline Policy A. 2. ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ 14.200 Discipline Policy A. 3. (d) contact with parent or attorney; ☒ ☐ ☐ 14.200 Discipline Policy A. 4. (e) exercise; ☒ ☐ ☐ 14.200 Discipline Policy A. 5. (f) medical services and counseling; ☒ ☐ ☐ 14.200 Discipline Policy A. 6. (g) religious services; ☒ ☐ ☐ 14.200 Discipline Policy A. 7. (h) clean and sanitary living conditions; ☒ ☐ ☐ 14.200 Discipline Policy A. 8. (i) the right to send and receive mail; ☒ ☐ ☐ 14.200 Discipline Policy A. 9. (j) education; and, ☒ ☐ ☐ 14.200 Discipline Policy A. 10. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 34 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) rehabilitative programming. ☒ ☐ ☐ 14.200 Discipline Policy A. 11. The facility administrator shall establish rules of conduct 14.200 Discipline Policy E. and F. and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS 14.200 Discipline Policy The facility administrator shall develop and implement We reviewed ten (10) due process hearings written policies and procedures for the administration of ☒ ☐ ☐ from the Facility. Review of policy and discipline which shall include, but not be limited to: procedures and documentation revealed compliance with this regulation. (a) designation of personnel authorized to impose 14.200 Discipline Policy B. ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ 14.200 Discipline Policy C. (c) definition of major and minor rule violations and their 14.200 Discipline Policy E. and I. ☒ ☐ ☐ consequences, and due process requirements; (d) trauma-informed approaches and positive behavior 14.200 Discipline Policy H. ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by 14.200 Discipline Policy H. 1-5 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall 14.200 Discipline Policy K. Due Process be documented and require the following: ☒ ☐ ☐ Review of documentation provided revealed compliance with this regulation. 14.200 Discipline Policy K. 2. Due Process (1) written notice of violation prior to a hearing; ☒ ☐ ☐ (2) accommodations provided to youth with 14.200 Discipline Policy K. 5. Due Process disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the 14.200 Discipline Policy K. 3i. Due Process ☐ ☐ ☐ incident; (4) opportunity for the youth to be heard, present 14.200 Discipline Policy K. Due Process ☐ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the 14.200 Discipline Policy K. Due Process ☐ ☐ ☐ hearing process; (6) provision for administrative review. ☐ ☐ ☐ 14.200 Discipline Policy K. Due Process (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☐ ☐ ☒ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Wellpath HCD-210 Infection and Control DISEASES. Program The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 35 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Wellpath HCD-210 Infection and Control (a) Intake health screening procedures; ☒ ☐ ☐ Program 6.1.2. Wellpath HCD-210 Infection and Control (b) Identification of relevant symptoms; ☒ ☐ ☐ Program 6.1.2. Wellpath HCD-210 Infection and Control (c) Referral for medical evaluation; ☒ ☐ ☐ Program 6.1.2. Wellpath HCD-210 Infection and Control (d) Treatment responsibilities during detention; ☒ ☐ ☐ Program 6.2.1 (e) Coordination with public and private community- Wellpath HCD-210 Infection and Control ☒ ☐ ☐ based resources for follow-up treatment; Program 6.2.1. Wellpath HCD-210 Infection and Control (f) Applicable reporting requirements; and, ☒ ☐ ☐ Program 6.2.1. Wellpath HCD-210 Infection and Control (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Program 6.2.1. The policies and procedures shall be updated as Wellpath HCD-210 Infection and Control necessary to reflect communicable disease priorities Program ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Wellpath HCD-210 Nonemergency health (EXCERPT) Care Request and Services The health administrator, in cooperation with the facility All youth Housing units have a medical and administrator, shall develop policy and procedures to ☒ ☐ ☐ mental health lock box in the dayroom. establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE 17.100 Clothing, Bedding, and personal Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ Review of policy and procedure and and footwear specified in this regulation. The facility has interviews with staff and youth revealed the primary responsibility to provide clothing and compliance with this regulation. footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily 17.100 Clothing, Bedding, and personal ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. Hygiene (b) The standard issue of climatically suitable clothing 17.100 Clothing, Bedding, and personal ☒ ☐ ☐ for youth shall consist of but not be limited to: Hygiene 17.100 Clothing, Bedding, and personal (1) Socks and serviceable footwear; ☒ ☐ ☐ Hygiene 1(a) 17.100 Clothing, Bedding, and personal (2) Outer garments; ☒ ☐ ☐ Hygiene 1. (3) New non-disposable underwear which shall 17.100 Clothing, Bedding, and personal ☒ ☐ ☐ remain with the youth throughout their stay, and; Hygiene A (4) Undergarments, that are freshly laundered and 17.100 Clothing, Bedding, and personal ☒ ☐ ☐ free of stains, including tee shirts and bras. Hygiene A (c) Clothing is laundered at the temperature required by 17.100 Clothing, Bedding, and personal local ordinances for the commercial laundries and dried Hygiene III Laundry, and linen Exchange ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. 17.100 Clothing, Bedding, and personal ☒ ☐ ☐ Hygiene 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 36 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1482 CLOTHING EXCHANGE 17.100 Clothing, Bedding, and personal Hygiene III Laundry, and linen Exchange The facility administrator shall develop and implement written policies and site-specific procedures for the Interviews with youth and staff confirmed cleaning and scheduled exchange of clothing. Unless youth are provide their own underwear each work, climatic conditions, or illness necessitates more ☒ ☐ ☐ day. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S 18.200 Vermin Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS 12.500 Standard Facility Issued Property There shall be written policies and site-specific Review of policy and procedure and procedures developed and implemented by the facility interviews with staff and youth revealed administrator for the availability of personal hygiene ☒ ☐ ☐ compliance with this regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; 12.500 Standard Facility Issued Property III A (a) Toothbrush; ☒ ☐ ☐ (1) 12.500 Standard Facility Issued Property III A (b) Toothpaste; ☒ ☐ ☐ (2) 12.500 Standard Facility Issued Property III A (c) Soap; ☒ ☐ ☐ (3) 12.500 Standard Facility Issued Property III A (d) Comb; ☒ ☐ ☐ (4) 17.100 Clothing, Bedding, and personal (e) Shaving implements; ☒ ☐ ☐ Hygiene 17.100 Clothing, Bedding, and personal (f) Deodorant; ☒ ☐ ☐ Hygiene 3(f) 17.100 Clothing, Bedding, and personal (g) Lotion; ☒ ☐ ☐ Hygiene 3(g) 17.100 Clothing, Bedding, and personal (h) Shampoo; and, ☒ ☐ ☐ Hygiene 3(h) 17.100 Clothing, Bedding, and personal (i) Post-shower conditioning hair products. ☒ ☐ ☐ Hygiene 3(i) Youth shall not be required to share any personal care 17.100 Clothing, Bedding, and personal items listed in items (a) through (d). Liquid soap Hygiene provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 37 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1486 PERSONAL HYGIENE 17.100 Clothing, Bedding, and personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility Review of policy and procedure and administrator for showering/bathing and brushing of ☒ ☐ ☐ interviews with staff and youth revealed teeth. Youth shall be permitted to shower/bathe up on compliance with this regulation. assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING 17.100 Clothing, Bedding, and personal Hygiene 3(e) Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of Review of policy and procedure and identification in Court. All youth shall have equal ☒ ☐ ☐ interviews with staff and youth revealed opportunity to shave face and body hair. The facility compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) 17.100 Clothing, Bedding, and personal Hygiene II (e) Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Review of policy and procedure and Equipment shall be cleaned and disinfected after each interviews with staff and youth revealed haircut or procedure, by a method approved by the State compliance with this regulation. Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE 17.100 Clothing, Bedding, and personal Hygiene Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ Review of policy and procedure and area who is expected to remain overnight, shall include, interviews with staff and youth revealed but not be limited to: compliance with this regulation. (a) One mattress or mattress-pillow combination which 17.100 Clothing, Bedding, and personal meets the requirements of Section 1502 of these ☒ ☐ ☐ Hygiene 2(b) regulations; (b) One pillow and a pillow case unless provided for in 17.100 Clothing, Bedding, and personal ☒ ☐ ☐ (a) above; Hygiene 2(c)(d) 17.100 Clothing, Bedding, and personal (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Hygiene 2(b) 17.100 Clothing, Bedding, and personal (d) One towel; and, ☒ ☐ ☐ Hygiene 2(a) 17.100 Clothing, Bedding, and personal (e) One blanket or more, up on request ☒ ☐ ☐ Hygiene 2(f) 1501 BEDDING LINEN EXCHANGE 17.100 Clothing, Bedding, and personal Hygiene The facility administrator shall develop and implement site specific written policies and procedures for the Review of policy and procedure and scheduled exchange of laundered bedding and linen ☒ ☐ ☐ interviews with staff and youth revealed issued to each youth housed. Washable items such as compliance with this regulation. sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered 17.100 Clothing, Bedding, and personal ☒ ☐ ☐ once a month. Hygiene 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 38 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1510 FACILITY SANITATION, SAFETY AND 18.100 Facility Sanitation MAINTENANCE Review of policy and procedure revealed The facility administrator shall develop and implement compliance with this regulation. written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 39 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☒ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☒ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violatio Section 300 of the Welfare and Institutions Code (WIC) n are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violatio n Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violatio n Adult inmates from an adult facility (e.g. inmate workers ☐ ☐ ☒ or “Scared Straight” programs) are not allowed in the Violatio facility in a manner that allows contact with minors. n 7402 Placer Secure Youth Treatment Facility SYTF PRO 23-24 Page 40 of 40 A453 JUV PRO eff. 1/2019 (23-24).dot BOARD OF STATE AND COMMUNITY CORRECTIONS- BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7400 7402 FACILITY: Placer Juvenile Detention TYPE: JH RC: 68 Placer Secure Youth Treatment Facility SYTF 10 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: September 21, 2023 ROOMS EACH ROOM Unit Room Applicable # Each Total Size (L x W x H) FIXTURES* COMMENTS Room or Designation Type Standards Rooms RC # RC Square/Cubic Feet T U W F S Beds BOOKING HOLDING PRE-98 2 (3) (6) 8.2 X 8 DRY ROOM. COURT (302, 303) PRE-98 2 (2) (4) 7.8 X 8 DRY ROOM. HOLDING 9.4 X 8 COURT (304) PRE-98 1 (3) (3) 15.5 X 8 1 1 1 WET ROOM. HOLDING INTAKE HOLDING PRE-98 1 1 1 3 2 ACCESSIBLE FOR DRY HOLDING ROOMS. MAXIMUM SECURITY UNIT SINGLE PRE-98 12 1 1 12 7 X 7 TO 11 X 11 1 1 1 ALL WET ROOMS - 3 ADA ROOMS/ IRREGULAR. THREE SHOWERS ARE AVAILABLE. DOUBLE 2003 3 2 2 6 10 X 10.9 X 11 CURRENTLY HOUSING MALE AND FEMALE YOUTHS. AT THE TIME OF THE INSPECTION, THE MAX UNIT HOUSED JH AND SYTF YOUTH. DAYROOM 1 1 2 INTERVIEW/VISITING ROOMS AVAILABLE. OBSERVATION PRE-98 1 (2) 8 X 7 GENERAL HOUSING A DOUBLE PRE-98 10 2 2 20 12 X 10 DRY. DAYROOM 1,150 SQ FEET 4 4 4 CURRENTLY USED TO HOUSE GENERAL POPULATION JH YOUTH. B DOUBLE PRE-98 10 2 2 20 12 X 10 DRY. DAYROOM 1,150 SQ FEET 4 4 4 CURRENTLY USED AS A GAME ROOM AND LIBRARY. C DOUBLE PRE-98 10 2 2 20 12 X 10 DRY. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7400 7402 Placer Probation JH SYTF LASE 23-24 - 1 - J460 LAS JUV.dot (9/98) DAYROOM 1,150 SQ FEET 4 4 4 AT THE TIME OF THE INSPECTION C UNIT HOUSED ONE PYC YOUTH. DINING/VISIT 1 900 SQ FEET CURRENTLY USED FOR GENERAL HOUSING VISITING. LARGE OUTDOOR YARD - SUFFICIENT AREA: 2014/2016 BEING DOWNSIZED. ALL WEATHER SPORT COURT - COVERED AREA AVAILABLE. SEPARATE OUTDOOR REC AREA FOR MAXIMUM SECURITY UNIT - 1,200 SQ FEET. *NO AUDIO COMMUNICATION. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7400 7402 Placer Probation JH SYTF LASE 23-24 - 2 - J460 LAS JUV.dot (9/98) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7400 7402 FACILITY NAME: Placer Juvenile Detention FACILITY TYPE: JH Placer Secure Youth Treatment Facility SYTF APPLICABLE REGULATIONS (Check All That 4/98: X 2001: 2003: x OTHER: Apply): FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: September 21, 2023 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of X minors pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X Provides staff access to hot and cold running water X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as X specified in these regulations 98: Provides access to a toilet, washbasin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and drinking X fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required X Natural Light (1.3) Visual access to natural light is provided in locked X sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located X only on one side, corridors may be at least six feet wide. 7400 7402 Placer Probation JH SYTF PHY 23-24 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) Units A, B, C = 20 youths. Max unit = 15 youths. JH living units do not exceed 30 minors and contain All units are co-ed. sleeping areas and plumbing fixtures, commensurate with the number of minors housed. X Currently, Unit A is used for housing the general population youth. Unit B is used for the youth game room and library. Unit C is for housing the PYC program for eligible candidates. Unit C is also used for the library and game room. Locked Sleeping Rooms (1.6) Dry rooms in units A, B, and C. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other X access to these fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a X clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches. 03: Outward swinging or lateral sliding door required X Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling X height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches 03: Outward swinging or lateral sliding door required X Dormitories (1.9) X In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no X fewer than four minors. 98: JH dormitories for detained minors are designed X for no more than 15 minors (NA camps). 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 7400 7402 Placer Probation JH SYTF PHY 23-24 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than X 30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square X feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated X indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a X minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor X space is a paved or "like" surface. 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and X recreation space is out-of-doors, and is equipped and of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single X dimension less than 40 feet. Outdoor recreation area lighting allows for evening X activities and provides security. 7400 7402 Placer Probation JH SYTF PHY 23-24 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Academic Classrooms (NA SPJH; 1.12) X School is currently being held in each living unit dayroom. There are no dedicated classrooms, as allowed by CYA at the time of Classrooms are designed for a maximum of 20 construction (pre-1998 standards). minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for X every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square X feet of floor space for the teacher's desk and work area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom X Staff remains in each unit where youth are that allows for immediate response to emergencies. present. Safety Room (1.13) X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor X Padded as specified in these regulations X There are one or more vertical view panels X constructed of security glazing. Panels provide a view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these X regulations Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security- X type lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are X designed to prohibit the occupant’s access. Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations X that is used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no X single dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X 7400 7402 Placer Probation JH SYTF PHY 23-24 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Pharmaceutical Storage (1.15) X There is lockable storage space for medical supplies and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) X There is a minimum of 15 square feet floor space and sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the X same room, unless there is an appropriate visual barrier. Visiting Space (1.17) X There are visiting/interview rooms in the Max unit and group visiting is held in the dining room. Visiting space is provided. Institutional Storage (1.18) X There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) X There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) X There is at least one securely lockable janitorial closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) X There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. 7400 7402 Placer Probation JH SYTF PHY 23-24 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (1.23) X There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished X interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. X Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a minimum X clear ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors X Toilets/Urinals (2.1) X Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) X Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 7400 7402 Placer Probation JH SYTF PHY 23-24 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the X bubbler. Showers (2.4) X Showers provide tempered water and are available on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without X mitigating staff's ability to supervise. Beds (2.5) X Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced X no less than 36 inches apart. Lighting (2.6) X There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good X visibility and is conducive to sleep. Padding (2.7) Padding in safety rooms covers the floor, door and X walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant X fire sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non- X porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is without exposed seams. Seating (2.8) X Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) X Weapons lockers are located outside the security perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, X each with their own locking device. Assess for New Construction/Remodel or Repair: X 7400 7402 Placer Probation JH SYTF PHY 23-24 - 7 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Security Glazing (2.10) (Added in 2003) X (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) X Design requirements as specified in Title 24, Part 1, 201(c)6 are met. (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7400 7402 Placer Probation JH SYTF PHY 23-24 - 8 - J456 PHY 98 01 03.dot (10/03)