Riverside Probation Inspection Rpt (2020-2022 inspection cycle)

//Initial Inspection Report/ 2020-2022 Biennial Inspection Cycle Date of Exit Briefing: 11/28/2022 Inspection Type: Biennial County: Riverside Facility Name(s): Southwest Juvenile Hall BSCC #(s): 7420 BSCC Type: Juvenile Hall Facility Representatives: Daniel Castaneda, Rebecca Cloyd BSCC Field Representative: Lisa Southwell Corrective Action Plan Required? YES DATE CAP DUE TO BSCC: 1/28/2023 Current Items of Noncompliance Title 15. Section Description Fire inspection completed, facility clearance is pending and not yet provided. 09/01/2022 Fire § 1313. County Inspection and Evaluation of clearance completed by Tristan King, Fire Systems Building and Grounds. Inspector/Office of the Fire Marshall-CAL FIRE- Riverside County Fire Department. Completed. Compliant. Policy Manual and standard of work for some areas not fully reviewed and updated at inspection. Please § 1324. Policy and Procedures Manual. provide all updates for review. Not fully complete at secondary documentation review. Not compliant. Division managers should review this section. Staff need to be retrained as to what your separations are and how to use them appropriately. There is still no separation for discipline. § 1354. Separation. Separation SOW Pending See Individual comments. No Policy Riverside County-Southwest JH Initial Inspection Report Page 2 Title 15. Section Description Debrief, notifications to parents etc. were not always included in the documentation. Supervisors should ensure this information is in their synopsis. Some § 1357. Use of Force. competed but not all. Additional documentation was found to be the same. Final documentation provided showed improvement in documentation of the debrief and the notification of parent/guardian Room confinement not utilized /documented properly in all instances according to regulation or law. Documentation efforts acknowledged and efforts will continue to be made including a division all staff § 1354.5. Room Confinement. training refresher for consistency. Additional documentation (1 provided) this incident- see notes. No current Policy Using PC for behavior or mental health kids… evolves into RC. At inspection, it was noted there was no clear identifier between the action and the discipline/sanctions. This has § 1390. Discipline. now been addressed. Agency is pending full implementation. Due process is not being conducted. Major and Minor rule violations/sanctions etc must be clear and § 1391. Discipline Process. due process must occur as appropriate. Review and all staff should be retrained. Due process still not being conducted. No documentation provided. Title 24. Section Description Choose an item. No Title 24 Concerns Riverside County-Southwest JH Initial Inspection Report Page 2 Technical Assistance Provided TA provided in various sections of Title 15 to enhance operations. Additional Information Initial Inspection Report 2020-2022 Biennial Inspection Cycle Date of Exit Briefing: 11/28/2022 Inspection Type: Biennial County: Riverside Facility Name(s): INDIO JUVENILE HALL BSCC #(s): 7421 BSCC Type: Juvenile Hall Facility Representatives: Michael Brinkman, Emil Fischer BSCC Field Representative: Lisa Southwell Corrective Action Plan Required? YES DATE CAP DUE TO BSCC: 1/28/2023 Current Items of Noncompliance Title 15. Section Description Policy Manual and standard of work for some areas not fully reviewed and updated at inspection. Please § 1324. Policy and Procedures Manual. provide all updates for review. Not fully complete at secondary documentation review. Non compliant. Suicide refresher training and intake staff training not § 1329. Suicide Prevention Plan. current. Need update training to be completed. This has been completed. Transition plan for YTEC girls not being completed at § 1351. Release Procedures. INDIO JH. Female YTEC youth transferred back to YTEC. Issue to be addressed at YTEC. This section needs to be reviewed for all facilities. Staff need to be retrained as to what your separations § 1354. Separation. are and how to use them appropriately. There is still no separation for discipline. Separation SOW Pending See Individual comments. No Policy. Room confinement not utilized /documented properly § 1354.5. Room Confinement. in all instances according to regulation or law. No current Policy. Room confinement at the time of Riverside County: Indio Juvenile Hall Initial Inspection Report Title 15. Section Description inspection was not thought to be occurring when in fact it was but under different process. It was noted that the Standard of Work was not updated and thus led to confusion. This has yet to be approved. it is believed that corrective action in this area is consistent with the policy review and approval and ensuring that all areas are documented appropriately. Facility has already trained staff on the proper use of Room confinement and coupled with the updates to the work standard, this issue should resolve itself. Unknown Periodic evaluation if staff are meeting with the youth. No transition plan completed as required. YTEC girls. Additional documentation provided and noted by wet § 1355. Institutional Assessment and Plan. signature that youth are meeting with the staff. Additional technical assistance provided and encouraged staff to document that youth and staff had a conversation regarding the goals and progress. Debriefs with staff/youth not being documented. § 1357. Use of Force. Additional documentation reviewed and this issue has been corrected. Discipline Due Process Review and update Policy and practice. All facilities. Include 1390 (PC to parent) § 1391. Discipline Process. At the time of inspection, discipline due process was not being conducted as there was no true identifier between major and minor rule violations and the sanctions. No documentation was provided for review at that time. 2 | Pa g e Riverside County: Indio Juvenile Hall Initial Inspection Report Title 15. Section Description Policy has now been updated and approved at the administrator level and the agency will need to provide proof of practice to show consistent implementation. All sections to follow are marked compliant due to policy only at this time. We anticipate this implementation being expeditiously addressed and proof of practice being provided to note compliance. Title 24. Section Description Choose an item. No Title 24 Concerns Technical Assistance Provided TA provided in various sections of Title 15 to enhance operations. Additional Information 3 | Pa g e Initial Inspection Report 2020-2022 Biennial Inspection Cycle Date of Exit Briefing: 11/28/2022 Inspection Type: Biennial County: Riverside Facility Name(s): AMC YTEC BSCC #(s): 7423 BSCC Type: Camp Facility Representatives: Mike Vilalba, Mandee Woods BSCC Field Representative: Lisa Southwell Corrective Action Plan Required? YES DATE CAP DUE TO BSCC: 1/28/2023 Current Items of Noncompliance Title 15. Section Description Fire clearance is out of date. Inspections completed, § 1313. County Inspection and Evaluation of pending clearance. Documentation now provided of Building and Grounds. clearance. Policy Manual and standard of work for some areas not fully reviewed and updated at inspection. Please provide all updates for review. Not fully complete at § 1324. Policy and Procedures Manual. secondary documentation review. Non-compliant. Proof of practice of regulatory requirements was lacking. § 1350. Admittance Procedures Technical Assistance was provided, and issue was addressed. No proof of practice for notice to facility partners: Medical, Mental Health or Education Partners § 1351. Release Procedures. Technical Assistance was provided, and issue was addressed. Riverside County: AMC- Crogan YTEC Initial Inspection Report Title 15. Section Description This section needs to be reviewed. Staff need to be retrained as to what your separations are and how to use them appropriately. There is still no separation for § 1354. Separation. discipline. Non-compliant. Room confinement not utilized /documented properly § 1354.5. Room Confinement. in all instances according to regulation or law. Policy and documentation need to be addressed. OYAS Assessment not completed in its entirety. Unknown Periodic evaluation if staff are meeting with § 1355. Institutional Assessment and Plan. the youth. No transition plan completed with release- 1351. Additional documentation provided and found to be complete. No Program Reviews for 2021 for Programs, Recreation or Exercise other than BH. Rehabilitational Programs not provided as required. § 1371. Programs, Recreation, and Exercise. Document provided by previous facility director who had been moved to another facility. Programs not being documented as required. Title 24. Section Description Choose an item. No Title 24 Concerns Technical Assistance Provided TA provided in various sections of Title 15 to enhance operations. 2 | Pa g e Riverside County: AMC- Crogan YTEC Initial Inspection Report Additional Information 3 | Pa g e Initial Inspection Report 2020-2022 Biennial Inspection Cycle Date of Exit Briefing: 11/28/2022 Inspection Type: Biennial County: Riverside Facility Name(s): YTEC D BSCC #(s): 7425 BSCC Type: Juvenile Hall Facility Representatives: Mike Villalba, Mandee Woods BSCC Field Representative: Lisa Southwell Corrective Action Plan Required? YES DATE CAP DUE TO BSCC: 1/28/2023 Current Items of Noncompliance Title 15. Section Description Fire clearance is out of date. Inspections completed, § 1313. County Inspection and Evaluation of pending clearance. Documentation now provided of Building and Grounds. clearance. Policy Manual and standard of work for some areas not fully reviewed and updated at inspection. Please provide all updates for review. Not fully complete at § 1324. Policy and Procedures Manual. secondary documentation review. Non-compliant. Proof of practice of regulatory requirements was lacking. § 1350. Admittance Procedures Additional documentation provided and was found to be consistent and complete. No proof of practice for notice to facility partners: Medical, Mental Health or Education Partners. § 1351. Release Procedures. Additional documentation provided and was found to be consistent and complete Riverside County-YTEC -D Initial Inspection Report Page 2 Title 15. Section Description Initial Classification not completed as required. DCO staff not utilizing the form as documented Intake at YTEC is a 6-bed unit. The unit is coed and all youth are housed prior to transfer to one of the two § 1352. Classification. full service Juvenile Halls. Additional documentation provided with more information noted and was found to be consistent and complete. The youth would be reclassified at the receiving juvenile hall. The issue is resolved. (YTEC D only NC due to P and P not being approved) The standard of work has not been fully updated, approved and released to staff which looks to be causing confusion § 1354. Separation. leading to compliance drift and ultimately leaves this section non noncompliant Policy, procedures and standard of works must be clarified, staff re-trained, and the process implemented for correction. § 1354.5. Room Confinement. (YTEC D only NC due to P and P not being approved) At inspection, it was noted there was no clear identifier between the action and the discipline/sanctions. This has § 1390. Discipline. now been addressed. Agency is pending full implementation. (Noted as part of YTEC not specific to YTEC D) No documentation provided however YTEC D is a booking and transfer only facility and it is unlikely that youth would need to have Due Process during the short time they are present in the facility. § 1391. Discipline Process. At the time of inspection, discipline due process was not being conducted as there was no true identifier between major and minor rule violations and the sanctions and it is unclear. Policy has now been Riverside County-YTEC -D Initial Inspection Report Page 2 Title 15. Section Description updated and approved at the administrator level and the facility will need to provide proof of practice to show consistent implementation. We anticipate this implementation being expeditiously addressed and proof of practice being provided to note compliance. Title 24. Section Description Choose an item. No Title 24 Concerns Technical Assistance Provided TA provided in various sections of Title 15 to enhance operations. Additional Information January 19, 2023 Ron Miller, Chief Probation Officer Riverside County Probation Department 3960 Orange Street, Suite 600 Riverside, CA 92501 RE: 2020-2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885 Dear Chief Miller: This letter is to advise you that the 2020-2022 biennial inspection of the Riverside County Probation Department’s Juvenile Detention Facilities has been completed. This includes Indio Juvenile Hall, Southwest Juvenile Hall, Alan M. Crogan Youth Treatment Education Center (YTEC) and the Alan M. Crogan Youth Treatment Education Center - Detention Unit (YTEC-D). A pre-inspection briefing and training was held on May 31, 2022. Individual zoom training sessions were held at least quarterly for all facilities throughout 2021 and 2022 in preparation for the inspection. Mike Brinkman, Emil Fischer, Daniel Castaneda, Rebecca Cloyd, Alana Jones, Mike Villalaba and Mandee Woods along with facility partners, supervisors, and staff were easy to work with during the inspection process. All your staff were positive and very helpful, and we appreciate all the hard work and time spent preparing for, organizing, and making themselves available during the on-site visits. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the 40 juvenile and 20 adult while collocated with Riverside County Sheriff’s Office. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. MANDATORY LOCAL INSPECTIONS In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer Ron Miller Chief Probation Officer Page 2 • County Superintendent of Schools • Juvenile Court • Juvenile Justice Commission Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Scope of the Inspection The inspection consisted of a review of the Riverside County Probation Department’s Policy and Procedure Manual1 and verification that the manual is compliant with Regulation 1324, Policy and Procedures Manual. After the review of the manual, we reviewed documentation to ensure that practice and policies are consistent with Title 15. Examples of documentation include incident reports, admission, classification and release documentation, room confinement and other reports as well as grievances, screenings and assessments. A site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth, and collaborative partners was conducted. During the inspection, we evaluated consistency between policy and practices to confirm operational compliance. BSCC INSPECTION RESULTS Title 15, CCR Minimum Standards Upon final review of all documentation, below are the identified areas of non-compliance. Since the out brief, the facility managers have been working to address the areas identified in technical assistance that could be immediately remedied and progress has been made in correcting the specific areas noted. Programming in YTEC, has been addressed through training; however, proof of practice does not yet demonstrate consistent compliance, thus at this point, remains non-compliant until documentation improves. The remaining areas of non-compliance (as noted below) are specific to and are as a result of the policy, procedures, and statement of work items not being fully approved, reviewed, finalized, and implemented. Policy provides direction to staff; when these directives are not clear or are outdated, there is confusion, compliance drift, and operational non-compliance. We found most of the compliance issues to be related to documentation that indicates confusion about policy and practice. With proper implementation of policy and practice, these issues should be remedied. We found noncompliance with sections 1354 Separation, 1354.5 Room Confinement, and 1391 Discipline Process because these policy sections have not been approved and implemented in the facilities. There are additional policies that also have not yet completed the approval process but were not found to impact the operation of the facility; these areas are noted as non-compliant under section 1324, Policy Manual and follow up will be reviewed as such. 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7420 Riverside Probation JH Camp SYTF LTR 20-22 Ron Miller Chief Probation Officer Page 3 The following areas have been found to be non-compliant as of the date of this correspondence: Areas of Non-Compliance Regulation Regulation SWJH IJH YTEC YTEC- Section Refer to the Checklist for Information D 1324 Policy and Procedure Manual X X X X 1324(h) Policy and Procedure Manual-Trauma Informed X X X X Approaches 1324(i) Policy and Procedure Manual-Culturally- X X X X Responsive Approaches 1324(j) Policy and Procedure Manual-Gender X X X X Responsive Approaches 1354 Separation (All for Policy) X X X X 1354(e) Separation-Operations X X X X 1354.5 Room Confinement (All for Policy) X X X X 1354.5(a) Room Confinement(O) X X X X 1371(a) Programs X 1390 Discipline (Rules and Penalties for Policy) X X X X (Proof of Practice) 1391(d) Trauma informed approaches and positive X X X X behavior (P) 1391(f) Major Rule Violation Due Process (P)(O) X X X X 1391(f)1 Written Notice (P)(O) X X X X 1391(f)2 Accommodations (P)(O) X X X X 1391(f)3 Hearing by nonparty (P)(O) X X X X 1391(f)4 Youth to be heard (P)(O) X X X X 1391(f)5 Youth to be assisted (P)(O) X X X X 1391(f)6 Administrative Review (P)(O) X X X X 1391(g) Removal from Camp (P)(O) X X X X Corrective Action Required Please provide a Corrective Action Plan (CAP) no later than January 28, 2023, informing us how you intend to correct the areas of non-compliance. The CAP shall outline how the agency plans to correct the issues of non-compliance. Upon receipt of your Corrective Action Plan, we will provide you with further instructions regarding the date your corrective action must be completed. You will have 90 days to implement your Corrective Action Plan. Failure to meet your commitment to resolve noncompliance issues outlined in the Corrective Action Plan could result in the Board making a determination of suitability at the next scheduled Board meeting. Title 24, CCR Physical Plant There were changes made to the physical plant and your rated capacity for each facility has been updated. Please see the attached documents for the specifics of these changes. The current rated capacity for each facility is as follows: 7420 Riverside Probation JH Camp SYTF LTR 20-22 Ron Miller Chief Probation Officer Page 4 Rated Capacity Rated Capacity for Riverside Juvenile SWJH IJH YTEC YTEC- Detention Facilities D Refer to the Individual LASE for Information SYTF=31 99 150 59 16 Please see individual Physical Plant Evaluations for more information. Training According to the most recent Standards and Training for Corrections audit, Riverside County Probation Department is in compliance with all relevant regulations and mandates with mitigating circumstances for both the 2020-2021 and the 2021-2022 training year. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed the Riverside County Juvenile Detention Facility and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. We would like to thank all facility Division Directors, Assistant Directors, and BSCC Coordinators for the work they did to prepare for and complete the inspection process. Additionally, we would like to thank the staff of the facility for the work they do daily with the youth. We noted that each facility had their own strengths that were specific to them but yet all struggled with the same or similar issues, including staffing. While we did not find any reason to be specifically concerned at this juncture, we strongly suggest that the agency management have a plan in place to address staffing needs as this is becoming a trend across the state and the nation. We were also very impressed with the level of incentives provided to or available to the youth for their behavior management program across all facilities. MP3, DVD players, and treat rewards, etc, are just a few of the many items available to the youth for choosing to do well and certainly assists in keeping youth engaged in following the rules of the facilities. We noted, through our interactions with both staff and youth, there seemed to be a mutual respect between youth and staff. Overall, there were positive engagements between staff and the youth viewed. Information shared in technical assistance with staff was also received well and addressed at the facility level quickly. We anticipate a quick turnaround for corrective action. We appreciate the dedication of the full team at the Riverside County Juvenile Detention Facilities. --- This concludes the 2020-2022 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together and am happy to make myself available to respond to any questions you may have. Please do not hesitate to email me at lisa.southwell@bscc.ca.gov or call (916) 838-9132. Sincerely, 7420 Riverside Probation JH Camp SYTF LTR 20-22 Ron Miller Chief Probation Officer Page 5 Lisa Southwell Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Riverside County* Chair, Juvenile Justice Commission, Riverside County* Chair, Board of Supervisors, Riverside County* County Administrator, Riverside County* *Copies of full inspection are available online at www.bscc.ca.gov. 7420 Riverside Probation JH Camp SYTF LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7420 FACILITY NAME: FACILITY TYPE: Southwest Juvenile Hall Juvenile Hall PERSON(S) INTERVIEWED: Daniel Castaneda, Division Director; Rebecca Cloyd, Assistant Director; Alana Jones, Supervisor; Unit Staff in Each Unit, Male Residents ages 19, 17, 16 and Female Residents ages 16 and 15. Medical and Mental health staff on duty. FIELD REPRESENTATIVE: DATE: Lisa Southwell July 11-15, 2022 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND Policy 903: County Inspection and EVALUATION OF BUILDING AND GROUNDS Evaluation of Building and Grounds On an annual basis, or as otherwise required by ☒ ☐ ☐ law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency Policy 903(a): County Inspection and designated by the Board of Supervisors to Evaluation of Building and Grounds approve building safety; 2020 The 2020 building inspection was completed on June 11, 2020, by Andres Alfaro, Deputy Building Official, Design and Construction Division Facilities Management. No Corrections needed. ☒ ☐ ☐ 2021 The 2021 building inspection was completed on December 9, 2021, David Hesterly, Construction Inspector II, Design and Construction Division Facilities. Corrections were required to be made. The follow up was completed on February 4, 2022 and all corrections had been made. The 2022 inspection is due by the end of the year. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7420 Riverside Southwest JH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (B) Fire authority having jurisdiction, including a fire Policy 903(b): County Inspection and clearance as required by Health and Safety Evaluation of Building and Grounds Code Section 13146.1 (a) and (b); At the time of inspection, documentation of various fire inspections was provided; ☒ ☐ ☐ however, the actual fire clearance document inspection was pending. Prior to the finalization of this report, the fire inspection was completed on 9/1/22 and clearance granted. (C) Local health officer, inspection in accordance Policy 903(c ): County Inspection and with Health and Safety Code Section 101045; Evaluation of Building and Grounds 2020 Medical Mental Health: Deferred Nutrition: Deferred Environmental Health: Deferred On June 25, 2020, Renita Hudson, supervising Office Assistant II, informed Probation that the inspections would be deferred until further notice. 2021 Medical Mental Health: September 14, ☒ ☐ ☐ 2021, conducted virtually by Craig Demers, Assistant Nurse Manager, 951- 600-6625 Nutrition: September 14, 2021, conducted virtually by Stacey Doolin, Degreed Nutritionist/HEA II, 951-600-6343 Environmental Health: September 14, 2021, conducted virtually by Derrick Spencer, EHS IV and Kristin Kim, Sup EHS and Jenay Marcotte, Sup EHS. No Corrections necessary 2022 The 2022 inspections are pending. 7420 Riverside Southwest JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (D) County superintendent of schools on the Policy 903(d): County Inspection and adequacy of educational services and facilities Evaluation of Building and Grounds as required in Section 1370; Education for the facility is provided by Riverside County Office of Education. See Section 1370 for 2021 Education Evaluation Results for specific information. 2020 On October 26, 2020, the Facility was inspected by Monica Hatcher, Principal, Central Valley Juvenile Court School/Youth Justice Center, San Bernardino County Superintendent of ☒ ☐ ☐ Schools. Ms. Hatcher found the school program to meet regulatory expectations. 2021 On October 26, 2021, the Facility was inspected by Monica Hatcher, Principal, Central Valley Juvenile Court School/Youth Justice Center, San Bernardino County Superintendent of Schools. Ms. Hatcher found the school program to meet regulatory expectations. 2022 The 2022 inspection is due by the end of the year. (E) Juvenile court as required by Section 209 of the Policy 903(e): County Inspection and Welfare and Institutions Code Evaluation of Building and Grounds 2020 The facility was inspected by the Honorable Judith Clark on October 16, 2020. Judge Clark found the facility to be suitable to house youth. ☒ ☐ ☐ 2021 The facility was inspected by the Honorable Mark Petersen on December 2, 2021. Judge Petersen found the facility to be suitable to house youth. 2022 The 2022 inspection is due by the end of the year. 7420 Riverside Southwest JH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (F) Juvenile Justice Commission as required by Policy 903(f): County Inspection and Section 229 of the Welfare and Institutions Evaluation of Building and Grounds Code or Probation Commission as required by The Juvenile Justice Commission Section 240 of the Welfare and Institutions conducts annual inspections of the facility. Code. 2021 The facility was inspected on November ☒ ☐ ☐ 5, 2021, by Commissioners Torres and Malsed. The final report noted overall compliance and the Commission members were pleased with the facility. 2022 The 2022 inspection is due by the end of the year. 1320 APPOINTMENT AND QUALIFICATIONS Policy 905: Appointment and Qualifications BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Signed letters dated December 3, 2021, and June 9, 2022, received from Chief Officer’s certification letter confirming that all Probation Officer Ron Miller certifying all elements of regulation are met. appointments of staff are pursuant to the (a) Appointment applicable laws and that all staff present In each juvenile facility there shall be a ☒ ☐ ☐ at the facility meet all required superintendent, director or facility manager in qualifications. All non-employees also receive appropriate clearances prior to charge of its program and employees. Such entering. superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess Policy 905.4(a): Employee Qualifications knowledge, skills and abilities appropriate to their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 905.4(b): Employee Qualifications examination including tuberculosis screening test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the Policy 905.4(c): Employee Qualifications selection and training requirements adopted by ☒ ☐ ☐ the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 905.4(d): Employee Qualifications employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. 7420 Riverside Southwest JH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (c) Contract personnel, volunteers, and other non- Policy 905.4: Employee Qualifications employees of the facility, who may be present at the facility, shall have such clearance and Policy 908: Initial Orientation for Non- ☒ ☐ ☐ Sworn Staff and Others qualifications as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING ☒ ☐ ☐ Each juvenile facility shall: 7420 Riverside Southwest JH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS a) have an adequate number of personnel Policy 906.4(a): Staffing Requirements sufficient to carry out the overall facility Inspection results are based on a snapshot operation and its programming, to provide for of time. Staffing documentation was safety and security of youth and staff, and meet requested and provided for the week prior established standards and regulations; to inspection. The facility provided documentation noting there are currently three units open. There is currently 1 Probation Director, 1 Probation Assistant Director, 10 Supervisors, and 45 Probation Correctional Officers (15 vacancies and 10 staff on loan to YTEC). There are also 2 extra help staff that come in to assist when needed. There are several other non- sworn administrative staff. In total, the facility is allocated 86 staff; 57 staff are filled. Most non-sworn positions are filled. There are generally anywhere from 11-13 staff on the AM shift and 12-13 on the PM shift. LN shifts only have 7-8 staff total. The facility population has ranged from a low of 43 to a high of 45 in July 2022. ☒ ☐ ☐ Overall, when the population is low or when there are no emergencies or other unforeseen circumstances, the facility is adequately staffed; however, when facility staff are faced with COVID isolations or when a high number of COVID call ins, Protective Custodies and other separation statuses that may require a one on one, emergency transports etc. that may occur at the same time, these are the times the facility would be unable to adequately carry out the overall facility operation. These issues are unforeseen yet are an expectation of operating a 24-hour detention facility. Facility management must have the tools and ability to staff the facility in a safe and secure manner. Technical assistance discussed and provided to facility management team of the above. The agency as a whole should have an emergency plan in place should the facility need to call in staff or reinforcements if needed in an expedited manner. 7420 Riverside Southwest JH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied Policy 906.4(b): Staffing Requirements because of insufficient numbers of staff on duty absent exigent circumstances; We are unaware of any required service that has been denied as a result of insufficient staffing. However, in the event ☒ ☐ ☐ this occurs, the facility would be found non- compliant. This has been explained to the facility manager and the Chief Deputy Probation Officer through technical assistance. c) have a sufficient number of supervisory level Policy 906.4(c): Staffing Requirements staff to ensure adequate supervision of all staff There are supervisors on every shift. In members; the event that a supervisor calls off or is on ☒ ☐ ☐ vacation, etc., Facility management identifies a senior who acts with supervisory powers on the late-night shift. d) have a clearly identified person on duty at all Policy 906.4(e): Staffing Requirements times who is responsible for operations and The Officer of the Day is responsible for activities and has completed the Juvenile ☒ ☐ ☐ the operations of the facility. Facility staff Corrections Officer Core Course and PC 832 are responsible for the unit activities of the training; youth. e) have at least one staff member present on each Policy 906.4(f): Staffing Requirements living unit whenever there are youth in the living There is always a staff present in the unit unit; ☒ ☐ ☐ or where a youth is present. Youth are not left alone. f) have sufficient food service personnel relative Policy 906.4(g): Staffing Requirements to the number and security of living units, The facility has a full dining hall but including staff qualified and available to: plan currently, due to COVID, the youth eat in menus meeting nutritional requirements of their units. Staff are beginning to take the youth; provide kitchen supervision; direct food youth back to the dining hall for their preparation and servings; conduct related meals. training programs for culinary staff; and ☒ ☐ ☐ maintain necessary records; or, a facility may The dining hall/facility kitchen is staffed by serve food that meets nutritional standards facility cooks who plan and prepare all prepared by an outside source; meals. Youth spoke highly of the food in the facility. Youth do not work in the kitchen and cooks do not supervise youth. 7420 Riverside Southwest JH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, Policy 906.4(h): Staffing Requirements recreational, medical, dental, mental health, Non-sworn staff do not impact sworn building maintenance, transportation, control staffing needs. room, facility security and other support for the efficient management of the facility, and to Behavior Health clinicians and staff are ensure that youth supervision staff shall not be present in the facility generally between diverted from supervising youth; and, 8am and 8pm daily with an on-call staff for afterhours emergencies. ☒ ☐ ☐ The clinic is staffed 24 hours a day, 7 days a week with nurse (RN) and a Licensed Vocational Nurse (LVN) on day shift and an RN on the night shift. A doctor visits several times a week and youth have access to an optometrist and dental care as needed. h) assign sufficient youth supervision staff to Policy 906.4(i): Staffing Requirements provide continuous wide-awake supervision of youth, subject to temporary variations in staff ☒ ☐ ☐ assignments to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Policy 906.5(a): Youth-To-Staff Ratio by (A) during the hours that youth are awake, one Facility (Juvenile Detention Facilities) ☒ ☐ ☐ wide-awake youth supervision staff member on The facility is compliant with ratio. duty for each 10 youth in detention: (B) during the hours that youth are confined to Policy 906.5(b): Youth-To-Staff Ratio by their room for the purpose of sleeping, one Facility (Juvenile Detention Facilities) ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision Policy 906.5(c): Youth-To-Staff Ratio by staff members on duty at all times, regardless Facility (Juvenile Detention Facilities) of the number of youth in detention, unless ☒ ☐ ☐ an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy 906.5(d): Youth-To-Staff Ratio by duty who is the same gender as youth housed Facility (Juvenile Detention Facilities) in the facility. ☒ ☐ ☐ There are always male and female staff on duty. (E) personnel with primary responsibility for other Policy 906.5(e): Youth-To-Staff Ratio by duties such as administration, supervision of Facility (Juvenile Detention Facilities) personnel, academic or trade instruction, ☒ ☐ ☐ Only youth supervision staff provide clerical, kitchen or maintenance shall not be supervision of the youth. classified as youth supervision staff positions. 7420 Riverside Southwest JH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (2) Special Purpose Juvenile Halls (minimum Facility is not a Special Purpose Juvenile youth-staff ratio) Hall (A) during hours that youth are awake, one wide- ☐ ☐ ☒ The remainder is marked as NA awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed ☐ ☐ ☒ in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Facility is not a Camp (A) during the hours that youth are awake, one ☐ ☐ ☒ The remainder is marked as NA wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed ☐ ☐ ☒ in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; ☐ ☐ ☒ and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7420 Riverside Southwest JH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, kitchen or maintenance ☒ ☐ ☐ shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Policy 907.4(a): Detainee Supervision Staff ORIENTATION AND TRAINING Orientation and Training (a) Prior to assuming any responsibilities each youth supervision staff member shall be 5 training plans were reviewed and all but properly oriented to their duties, including: 1 were found to be missing signatures from both the instructor and the new employee. Based on the documentation alone, it is unknown if the employee completed the training prior to assuming responsibilities with the youth. The areas ☒ ☐ ☐ not completed were the shadowing and observations days which are in addition to the 40 hours required by regulation. Technical assistance provided and suggested for all facilities that a supervisor be assigned to review and approve all training packets as they are completed as an ancillary assignment to ensure this doesn’t happen in the future. (1) youth supervision duties; Policy 907.4(a)1: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (2) scope of decisions they shall make; Policy 907.4(a)2: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (3) the identity of their supervisor; Policy 907.4(a)3: Detainee Supervision Staff Orientation and Training ☒ ☐ ☐ (4) the identity of persons who are responsible Policy 907.4(a)4: Detainee Supervision to them; ☒ ☐ ☐ Staff Orientation and Training (5) persons to contact for decisions that are Policy 907.4(a)5: Detainee Supervision beyond their responsibility; and ☒ ☐ ☐ Staff Orientation and Training (6) ethical responsibilities. Policy 907.4(a)6: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (b) Prior to assuming any responsibility for the Policy 907.4(b): Detainee Supervision Staff supervision of youth, each youth supervision Orientation and Training staff member shall receive a minimum of 40 ☒ ☐ ☐ hours of facility-specific orientation, including: (1) individual and group supervision Policy 907.4(b)2: Detainee Supervision techniques; ☒ ☐ ☐ Staff Orientation and Training (2) regulations and policies relating to discipline Policy 907.4(b3): Detainee Supervision and rights of youth pursuant to law and the Staff Orientation and Training ☒ ☐ ☐ provisions of this chapter; 7420 Riverside Southwest JH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (3) basic health, sanitation and safety Policy 907.4(b)4: Detainee Supervision measures; ☒ ☐ ☐ Staff Orientation and Training (4) suicide prevention and response to suicide Policy 907.4(b)5: Detainee Supervision attempts ☒ ☐ ☐ Staff Orientation and Training (5) policies regarding use of force, de- Policy 907.4(b)6: Detainee Supervision escalation techniques, chemical agents, Staff Orientation and Training ☒ ☐ ☐ mechanical and physical restraints; (6) review of policies and procedures Policy 907.4(b)7: Detainee Supervision referencing trauma and trauma-informed Staff Orientation and Training ☒ ☐ ☐ approaches; (7) procedures to follow in the event of Policy 907.4(b)8: Detainee Supervision emergencies; ☒ ☐ ☐ Staff Orientation and Training (8) routine security measures, including facility Policy 907.4(b)9: Detainee Supervision perimeter and grounds; ☒ ☐ ☐ Staff Orientation and Training (9) crisis intervention and mental health Policy 907.4(b)10: Detainee Supervision referrals to mental health services; ☒ ☐ ☐ Staff Orientation and Training (10) documentation; and Policy 907.4(b)11: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (11) fire/life safety training Policy 907.4(b)12: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (c) Prior to assuming sole supervision of youth, Policy 907.4(d): Detainee Supervision Staff each youth supervision staff member shall Orientation and Training successfully complete the requirements of the Juvenile Corrections Officer Core Course Currently, there are 6 staff who are not ☒ ☐ ☐ pursuant to Penal Code Section 6035. CORE trained. All staff complete CORE Training prior to 1 year of service and prior to assuming sole supervision of youth. (d) Prior to exercising the powers of a peace officer Policy 907.4(e): Detainee Supervision Staff youth supervision staff shall successfully Orientation and Training complete training pursuant to Section 830 et ☒ ☐ ☐ seq. of the Penal Code. Currently, there are 3 staff who have not been PC 832 trained. 1323 FIRE AND LIFE SAFETY Policy 909.3: Fire and Life Safety Whenever there is a youth in a juvenile facility, there There is always wide-awake staff on duty. shall be at least one wide awake person on duty at ☒ ☐ ☐ all times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7420 Riverside Southwest JH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 910.3: Policy and Procedures All facility administrators shall develop, publish, and Manual implement a manual of written policies and Riverside County Probation Department procedures that address, at a minimum, all Policy Manual regulations that are applicable to the facility. Such a manual shall be made available to all employees, Most of the facility policies and procedures reviewed by all employees, and shall be have been reviewed, updated, and administratively reviewed at a minimum every two provided to staff as required; however, years, and updated, as necessary. Those records there are some pertinent policies and some relating to the standards and requirements set forth procedures referred to as “Standard of in these regulations shall be accessible to the Board Work” which have not yet completed the full on request. ☐ ☒ review process through the executive team, ☐ The manual shall include: been disseminated to staff for review, then implemented in the facility. This includes, but is not limited to, Separation, Room Confinement, and Discipline Due Process. These “Standard of Work” documents provide specific direction to staff and have impacted staff documentation in these areas. This issue impacts Section 1324, Policy Manual but the individual sections of regulation as well. See Sections 1354, 1354.5, and 1391 for individual comments. (a) table of organization, including channels of Policy 910.4(a): Policy and Procedures communications and a description of job Manual classifications; Riverside County Probation Department Policy Manual ☒ ☐ ☐ Organizational charts and job classifications attached to the policy. (b) responsibility of the probation department, Policy 962: Recreation, Programs and purpose of programs, relationship to the Exercise juvenile court, the Juvenile Justice/Delinquency 1044: Operation of Riverside County Prevention Commission or Probation Juvenile Facilities ☒ ☐ ☐ Committee, probation staff, school personnel Policy 1048: Responsibility of Probation and other agencies that are involved in juvenile Department to Collaborative Partners facility programs; (c) responsibilities of all employees; Policy 1049: Responsibilities of All Juvenile ☒ ☐ ☐ Facility Staff (d) initial orientation and training program for See Section 1322 and Section e below. employees; ☒ ☐ ☐ (e) initial orientation, including safety and security Policy 908.3: Initial Orientation for Non- issues and anti-discrimination policies, for Sworn Staff and Others support staff, contract employees, school, ☒ ☐ ☐ All new partners are orientated by either mental/behavioral health and medical staff, the assistant director or the Officer of the program providers and volunteers; Day. (f) maintenance of record-keeping, statistics and See Sections Below communication system to ensure: ☒ ☐ ☐ 7420 Riverside Southwest JH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (1) efficient operation of the juvenile facility; Policy 1044: Operation of Riverside ☒ ☐ ☐ County Juvenile Facilities (2) legal and proper care of youth; Policy 1044: Operation of Riverside ☒ ☐ ☐ County Juvenile Facilities (3) maintenance of individual youth's records; Policy 957: Reporting of Incidents and ☒ ☐ ☐ Other Information (4) supply of information to the juvenile court Policy 957: Reporting of Incidents and and those authorized by the court or by the Other Information law; and, ☒ ☐ ☐ Policy 958: Confidentiality and Release of Information (5) release of information regarding youth. Policy 958: Confidentiality and Release of ☒ ☐ ☐ Information (g) ethical responsibilities; Policy 300: Ethics ☒ ☐ ☐ (h) trauma-informed approaches; Pending policy update ☐ ☒ ☐ (i) culturally responsive approaches; Pending policy update ☐ ☒ ☐ (j) gender responsive approaches; Pending policy update ☐ ☒ ☐ (k) a non-discrimination provision that provides that Policy 1050: Youth Non-Discrimination all youth within the facility shall have fair and Policy equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, national origin, ☒ ☐ ☐ immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 916: Safety Equipment Control chemical agents related security devices, and ☒ ☐ ☐ weapons and ammunition, where applicable; (m) establishment of procedures for collection of Policy 1051: Medi-Cal Information, Medi-Cal eligibility information and enrollment Eligibility, and Enrollment of eligible youth; and, ☒ ☐ ☐ The Detention Control Officer provides Medi-Cal resources at release. (n) establishment of a policy that prohibits all forms Policy 1008: Prison Rape Elimination Act of sexual abuse, sexual assault and sexual (PREA) of 2003 harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any retaliation ☒ ☐ ☐ for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 7420 Riverside Southwest JH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1325 FIRE SAFETY PLAN Policy 911.3: Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan ☒ ☐ ☐ for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of Policy 911: Fire Safety Plan the manual of policy and procedures; ☒ ☐ ☐ b) monthly fire and life safety inspections by Policy 911.8: Prevention facility staff with two- year retention of the inspection record; All facility inspections completed for 2020, ☒ ☐ ☐ 2021, and 2022. The facility utilizes a tool provided by County Risk Management and are completed monthly. c) fire prevention inspections as required by Policy 911.8: Prevention Health and Safety Code Section 13146.1(a) ☒ ☐ ☐ and (b); See Section 1313 Above d) an evacuation plan; Policy 911.5: Fire Safety Plan ☒ ☐ ☐ Policy 930: Southwest Juvenile Hall Evacuation Plan e) documented fire drills not less than quarterly; Policy 911.8: Prevention Fire drills completed monthly. All were found to be scenario based and included facility partners, probation staff, and youth as appropriate. Probation supervisors conducted routine checks to ensure compliance with drill procedures. All were documented appropriately. ☒ ☐ ☐ Scenarios provide an opportunity to practice real life situations and to identify specific problems that could occur in a facility. Technical assistance provided to expand the scenarios and timelines to a broader range. f) a written plan for the emergency housing of Policy 911.6: Emergency Housing of Youth youth in the case of fire; and, If the youth were to be moved from ☒ ☐ ☐ Southwest JH for emergency purposes, they would move to YTEC and/or Indio Juvenile Hall. 7420 Riverside Southwest JH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS g) development of a fire suppression pre-plan In Policy 911: Fire Safety Plan cooperation with the local fire department. A detailed document outlying access to the facility, hydrant locations, utility shutoffs, and staff roles was provided for signature between the two agencies. This fire ☒ ☐ ☐ suppression pre-plan was completed in 2020 and in 2021 in December with Captain Scott Burnham, of the French Valley Station #83 and Anthony Baker, DSR. 1326 SECURITY REVIEW Policy 912.4: Security Review Each facility administrator shall develop policies Security Reviews were completed for 2020 and procedures to annually review, evaluate, and and 2021. 2020 was completed on ☒ ☐ ☐ document security of the facility. The review and December 29, 2020, and 2021 was evaluation shall include internal and external completed on December 16, 2021. 2022 security, including, but not limited to, key control, was pending at the time of the inspection. equipment, and staff training. 1327 EMERGENCY PROCEDURES Policy 917: Emergency Procedures The facility administrator shall develop facility- ☒ ☐ ☐ specific policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of Policy 918: Hostages hostages; Policy 919: Riot Control Policy 920: Escapes/AWOL ☒ ☐ ☐ Policy 949: 11:88: Radio Call (b) civil disturbance, active shooter and terrorist Policy 1055: Civil Disturbance, Active attack; ☒ ☐ ☐ Shooter, Terrorist Attack (c) fire and natural disasters; Policy 923: Earthquake Policy 924: Fire Policy 926: Utility Outage ☒ ☐ ☐ Policy 927: Smog Episodes and Excessive Heat (d) periodic testing of emergency equipment; Policy 916: Safety Equipment Control ☒ ☐ ☐ (e) emergency evacuation of the facility; and Policy 930: Southwest Juvenile Hall Evacuation Plan ☒ ☐ ☐ (f) a program to provide all youth supervision staff Policy 917.5: Annual Review with an annual review of emergency procedures. Staff Emergency Procedure reviews were ☒ ☐ ☐ completed in July 2021 and July 2022. 7420 Riverside Southwest JH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Policy 931.3: Safety Check Policy The facility administrator shall develop and The facility utilizes the Guard One Pipe for implement policy and procedures that provide for safety checks throughout the institution. direct visual observation of youth at a minimum of We viewed system parameters, reviewed every 15 minutes, at random or varied intervals random checks and accompanying during hours when youth are asleep or when youth documentation of the follow up are in their rooms, confined in holding cells or investigative process, and documentation ☒ ☐ ☐ confined to their bed in a dormitory. Supervision is of when a check is late, missing, or not replaced, but may be supplemented by, an incomplete. audio/visual electronic surveillance system The facility does a good job completing designed to detect overt, aggressive or assaultive and reviewing their safety checks. Checks behavior and to summon aid in emergencies. All viewed are being conducted within safety checks shall be documented with the actual regulatory expectations. time the check is completed. 1329 SUICIDE PREVENTION PLAN Policy 932: Suicide Prevention Plan The facility administrator, in collaboration with the Policy 932.3 Policy healthcare and behavioral/mental health administrators, shall plan and implement written Facility provided Safety Watch Notification policies and procedures which delineate a Suicide documentation from 2020, 2021, and Prevention Plan. 2022. 10 incidents of youth at risk of suicide were reviewed. All were well The plan shall consider the needs of youth documented. experiencing past or current trauma. The Suicide Prevention Plan was Suicide prevention responses shall be respectful developed in collaboration with mental and in the least invasive manner consistent with health staff. Probation staff and mental the level of suicide risk. health staff have a great relationship. Both The plan shall include the following elements: agencies work collaboratively to ensure ☒ ☐ ☐ that every youth’s mental health needs are met. They work in tandem to ensure when one can’t get through to a youth, the other steps in to develop the rapport to support their partner. Facility has a Direct Visual Supervision and a 5-minute Supervision Status for youth who are deemed to be at risk for suicide. All documents noted a review by behavior health staff to remove the youth from the status to ensure their safety. (a) Suicide prevention training as required in Policy 932.6: Staff Training Section 1322, Youth Supervision Staff All staff have completed suicide prevention Orientation, and Training and the Juvenile ☒ ☐ ☐ Corrections Officer Core Course. training as required. All staff receive annual refresher training. 7420 Riverside Southwest JH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and Policy 932.7: Screening and Referral Precautionary Protocols MAYSI (1) All youth shall be screened for risk of suicide at intake and as needed during ☒ ☐ ☐ All youth are screened at intake with the detention. MAYSI 2 tool. Youth who were interviewed confirmed this practice. (2) All youth supervision staff who perform Policy 932.7: Screening and Referral intake processes shall be trained in Several staff have been trained in screening youth for risk of suicide. “Administering the MAYSI-2 at Juvenile Hall Intake”. At inspection, we found that the last classes were in July of 2019. ☒ ☐ ☐ Policy directs training to occur annually. This issue was already being addressed and a refresher scheduled and has since been conducted. All staff are now current with their training requirements. (3) All youth who have been identified Policy 932.8: Assessment during the intake screening process to If mental health staff are on duty at the be at risk of suicide shall be referred to behavioral/mental health staff for a ☒ ☐ ☐ time of entry, the youth will be seen suicide risk assessment. immediately or as soon as possible. Staff request services ASAP/immediately. (4) Precautionary protocols shall be 932.8: Assessment developed to ensure the youth’s safety Youth are placed in a direct visual watch pending the behavioral/mental health assessment. ☒ ☐ ☐ status or 5-minute safety watches to ensure their safety pending a formal assessment of risk. (c) Referral process to behavioral/mental Policy 932.8: Assessment health staff for assessment and/or Policy 932.10: Juvenile Facility Staff services. Responsibilities When Placing Youth on Safety Watch ☒ ☐ ☐ Policy 932.11: Duty Officer (DO/Supervising Probation Officer (SPO) Responsibilities (d) Procedures for monitoring of youth 932.9: Increased Monitoring identified at risk for suicide. Youth are placed in a direct visual watch ☒ ☐ ☐ status or 5-minute safety watches to ensure their safety pending a formal assessment of risk. (e) Safety Interventions (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not limited to: 7420 Riverside Southwest JH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS A. Housing consideration Policy 932.13: Safe Housing Policy 932.13.1: Placement of Youth on Suicide Watch in a Room Youth who have been identified with ☒ ☐ ☐ suicide risk are placed into housing based on classification. Suicide policies are specific to the youth and their safety, not to the classification. B. Treatment strategies including Policy 932.15: Treatment trauma-informed approaches ☒ ☐ ☐ Behavior Health will follow up with the youth as appropriate based on need. (2) Procedures to instruct youth Policy 932.14: Responding to an Active supervision staff how to respond to Suicide youth who exhibit suicidal behaviors. ☒ ☐ ☐ Behavior Health clinicians provide direction to staff as appropriate for the specific needs of the youth. (f) Communication Policy 932.7: Screening and Referral (1) The intake process shall include communication with the arresting officer DCO officer communicates with law and family guardians regarding the ☒ ☐ ☐ enforcement and with the youth’s parent to youth’s past or present suicidal determine risk of suicide. Documentation ideations, behaviors or attempts. was provided for review. (2) Procedures for clear and current Policy 932.12: Downgrading or Removing information sharing about youth at risk Youth from Intensive Monitoring for suicide with youth supervision, ☒ ☐ ☐ healthcare, and behavioral/mental Policy 932.16: Communication health staff. (g) Debriefing of Critical Incidents Related to Policy 932.17: Debriefing Suicides or Attempts Policy 932.18: Review of Suicide and (1) Process for administrative review of the circumstances and responses ☒ ☐ ☐ Serious Self Injuries Behavior proceeding, during and after the critical There have been no Critical Incidents. incident. (2) Process for a debriefing event with Policy 932.17(a): Debriefing affected staff. ☒ ☐ ☐ (3) Process for a debriefing event with Policy 932.17(a): Debriefing affected youth. ☒ ☐ ☐ 7420 Riverside Southwest JH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (h) Documentation Policy 932.9.1: Documentation (1) Documentation processes shall be Policy 957: Reporting of Incident and Other developed to ensure compliance with Information ☒ ☐ ☐ this regulation Youth identified at risk for suicide shall not be Policy 932.13: Safe Housing denied the opportunity to participate in facility Staff track on the Safety Watch Notification programs, services and activities which are available to other non-suicidal youth, unless Document the Title 15 requirements. deemed necessary for the safety of the youth or ☒ ☐ ☐ Technical assistance provided to ensure security of the facility. Any deprivation of consistency in the documentation. programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 933: Reporting of Legal Actions Policy 933.4 Notification Each facility shall submit to the Board a letter of notification on each legal action, pertaining to ☒ ☐ ☐ conditions of confinement, filed against persons or There have been no legal actions reported. legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR Policy 934: Death and Serious Illness or INJURY OF A YOUTH WHILE DETAINED Injury of a Youth While Detained (1) Death of a Youth. Policy 934.3: Policy Policy 934.5.3: Chief Probation Officer or (a) The facility administrator, In cooperation with Designee Responsibilities the health administrator and the behavioral/mental health director, shall There have been no deaths reported this develop written policies and procedures in the ☒ ☐ ☐ cycle. event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, In cooperation with Policy 934: Death and Serious Illness or the facility administrator, shall develop written Injury of a Youth While Detained policies and procedures to assure there is a Policy 934.7: Medical and Operational medical and operational review of every in- Review custody death of a youth. ☒ ☐ ☐ The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 934.5: Required Written Reports the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A copy of the report shall be ☒ ☐ ☐ submitted to the Board within 10 calendar days after the death. 7420 Riverside Southwest JH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (d) Upon receipt of a report of the death of a youth Policy 934.5: Required Written Reports from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the provisions of this ☒ ☐ ☐ subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 934.5.2: Facility Manager(s) (a) The facility administrator, In cooperation with Responsibilities the health administrator, shall develop written There were two reports provided in which policies and procedures for the notification to two youth were taken out to the hospital. necessary parties, which may include the ☒ ☐ ☐ Documentation was thorough and all Juvenile Court, the parent, guardian or person notifications made as required. standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 935.3: Population Accounting Policy Each juvenile facility shall submit required Facility population is reported to the BSCC population and profile survey reports to the Board ☒ ☐ ☐ in a timely manner. within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Policy 936.4: BSCC Notification When the number of youth detained in a living unit The facility has not exceeded its rated of a juvenile facility exceeds its rated capacity for capacity this cycle. more than fifteen (15) calendar days in a month, ☒ ☐ ☐ the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy 937 Admittance Procedures The facility administrator shall develop and Policy 937.3(a-e): Policy implement written policies and procedures for admittance of youth that emphasize respectful and The DCO officers are responsible to humane engagement with youth, and reflect that ensure that regulatory requirements are the admission process may be traumatic to youth met for admission/intake of youth. All youth who may have already experienced trauma. interviewed noted they had a shower, were Policies shall be trauma-informed, culturally offered food and were able to call home. relevant, and responsive to the language and ☒ ☐ ☐ literacy needs of youth. In addition to the 14 Admission packets were reviewed. requirements of Sections 1324 and 1430 of these Documentation was consistent throughout regulations: all the packets with very few errors. Youth interviewed stated they were offered a shower, offered food upon arrival, and made phone calls home. 7420 Riverside Southwest JH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (a) the admittance process shall include: Policy 937.7: Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the Regulation and policy require phone calls ☒ ☐ ☐ provisions of Welfare and Institution Code upon admission. All phone calls were Section 627; made as required/able/parent availability. (2) Offer of a shower; 937.9(h): Admittance Requirements Regulation and policy require staff to offer youth a shower upon admission. All youth but one was found to have been offered a ☒ ☐ ☐ shower. As all youth are provided a shower, it is likely the youth received a shower as part of intake procedures, but the box not checked. (3) Documented secure storage of personal 938: Personal Property belongings; ☒ ☐ ☐ Property was documented to be stored properly. (4) Offer of food upon arrival; Policy 1010.4: Frequency of Serving Regulation and policy require staff to offer ☒ ☐ ☐ youth food upon admission. All youth were found to be offered a meal upon entry. (5) Screening for physical and behavioral Policy 937.6.1 Intake Health Screening health and safety issues, intellectual or Medical staff screen and clear all youth for developmental disabilities; entry which includes a COVID test. This ☒ ☐ ☐ includes questioning for behavioral health concerns and developmentally disabilities. Probation staff also complete the MAYSI Screening tool for all youth. (6) Screening for physical and developmental Policy 937.10(i): Admittance Requirements disabilities in accordance with Sections ☒ ☐ ☐ Policy 997.5: Medical Clearance/Intake 1329, 1418, and 1430 of these regulations; Health Screening (7) Contact with Regional Center for the Policy 946.5: Developmentally Disabled Developmentally Disabled for youth that Youth are suspected of or identified as having a ☒ ☐ ☐ If there are any concerns, the Regional developmental disability, pursuant to Center is contacted on the youth’s behalf. Section 1418; and (8) Procedures consistent with Section See 1352.5 1352.5. ☒ ☐ ☐ (b) juvenile hall administrators shall establish Policy 937.8: Detain/Release Decision written criteria for detention that considers the least restrictive environment. Each youth is screened with a Detention ☒ ☐ ☐ Risk Assessment Inventory at admission. Documentation was found to be complete. 7420 Riverside Southwest JH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (c) juvenile camps and post-dispositional Policy 937 Admittance Procedures programs in juvenile halls shall develop policies and procedures that advise the youth The facility completes an estimated time of of the estimated length of stay, inform them of stay with any youth who is committed to ☒ ☐ ☐ program guidelines and provide written the YTEC program or to the Pathways screening criteria for inclusion and exclusion Program. Documentation was found to be from the program. complete. (d) juvenile halls shall develop policies and Policy 940.4: Time Ordered procedures that advise any committed youth of the estimated length of his/her stay. Facility uses a Custody Commitment Time ☒ ☐ ☐ Notification document to notify any Ricardo M. youth of any committed youth of their estimated length of stay. 1350.5. SCREENING FOR THE RISK OF 1008.5.1: Screening for Risk of Sexual SEXUAL ABUSE Victimization and Abusiveness The facility administrator shall develop and implement written policies and procedures to 14 Admission packets were reviewed. The reduce the risk of sexual abuse by or upon youth. assessment is completed at admission and The policy shall require facility staff to assess each every 6 months after entry thereafter. The youth within 72 hours of admission based on the screening is completed and maintained in following information: the case management system. We did ☒ ☐ ☐ see in a few of the files that the final score was available but not consistently filed. The agency case management system has an automated report that is used to track and to ensure that all youth have their assigned assessments completed when due or when needed. (a) Prior sexual victimization or abusiveness; 1008.5.1(a): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (b) Gender nonconforming appearance or 1008.5.1(b): Screening for Risk of Sexual manner; or identification as lesbian, gay or Victimization and Abusiveness bisexual, transgender, queer or intersex, ☒ ☐ ☐ and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; 1008.5.1(c): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (d) Age; 1008.5.1(d): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (e) Level of emotional and cognitive 1008.5.1(e): Screening for Risk of Sexual development; ☒ ☐ ☐ Victimization and Abusiveness (f) Physical size and stature; 1008.5.1(f): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (g) Mental illness or mental disabilities; 1008.5.1(g): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (h) Intellectual or developmental disabilities; 1008.5.1(h): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness 7420 Riverside Southwest JH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (i) Physical disabilities; 1008.5.1(i): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (j) The youth’s perception of vulnerability; 1008.5. 1(j): Screening for Risk of Sexual and, ☒ ☐ ☐ Victimization and Abusiveness (k) Any other specific information about the 1008.5.1(k): Screening for Risk of Sexual individual youth that may indicate Victimization and Abusiveness heightened needs for supervision, ☒ ☐ ☐ additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 1008.5: Screening for Risk of conversations with the youth during the admittance Sexual Victimization and Abusiveness process, medical and behavioral health screenings; during classification assessments; ☒ ☐ ☐ and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement Policy 1008.5.1: Screening for Risk of appropriate controls on the dissemination of Sexual Victimization and Abusiveness information within the facility relative to responses received pursuant to this assessment in order to ☒ ☐ ☐ The assessment is kept in the JAMS ensure that sensitive information is not exploited to system and is not readily available without the youth’s detriment by staff or other youth. access. 1351 RELEASE PROCEDURES Policy 941: Release Procedures The facility administrator shall develop and The DCO officers are responsible to implement written policies and procedures for ensure that regulatory requirements are release of youth from custody which provide for: met for the release of youth. ☒ ☐ ☐ Documentation was reviewed and all 15 documents were found to be consistent. All individual regulatory requirements have been met. (a) verification of identity/release papers; Policy 941.6: Detention Control Officer (DCO) Responsibilities The DCO verifies the identity of the ☒ ☐ ☐ person/persons picking up the youth. The adult/guardian’s driver’s license or other identification number is noted on the release documentation. 7420 Riverside Southwest JH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (b) return of personal clothing and valuables; Policy 941.6: Detention Control Officer (DCO) Responsibilities The Juvenile Release Packets were reviewed for each youth. Personal property was returned, which, in many cases, ☒ ☐ ☐ included cash. This section is a separate line on the release packet and the youth must sign separately for this. Parents also acknowledge through signature that all property has been returned at release. (c) notification to the youth's parents or guardian; Policy 941.6: Detention Control Officer (DCO) Responsibilities ☒ ☐ ☐ Documentation was reviewed noting parents and guardians picking up and signing for their young person. (d) notification to the facility health care provider in Policy 941.6: Detention Control Officer accordance with Sections 1408 and 1437 of (DCO) Responsibilities these regulations, for coordination with outside agencies; and, DCO contacts medical provider by phone to check the youth out of the facility to ☒ ☐ ☐ provide any medications or directions for parent or guardian. Releases are also shared at the daily huddle. A Detention Contact note is made. (e) notification of school staff; Policy 941.6: Detention Control Officer (DCO) Responsibilities DCO contacts Riverside County Office of Education (RCOE) regarding any ☒ ☐ ☐ transcripts or other information that needs to be passed on to the youth’s parent or guardian. Releases are also shared at the daily huddle. A Detention Contact note is made. (f) notification of facility mental health personnel. Policy 941.6: Detention Control Officer (DCO) Responsibilities DCO contacts mental health staff to check out the youth and to meet with the family to ☒ ☐ ☐ discuss any medications, concerns, or needs the parent or guardian needs to know. Releases are also shared at the daily huddle. A Detention Contact Note is made. 7420 Riverside Southwest JH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS The facility administrator shall develop and Policy 946.4: Institutional Assessment and implement policies and procedures for post- Case Plan. disposition youth to coordinate the provision of transitional and reentry services including, but not Every youth is provided with a transitional limited to, medical and behavioral health, release plan. This plan includes all education, probation supervision and community- required regulatory requirements. based services. Transition plans are completed by the DCO and provided to youth upon release. ☒ ☐ ☐ Documentation provided for our review. Each file reviewed had completed transition plans that were provided to the youth. Technical assistance provided and discussed transition plan documents, ensuring copies always remain in the file and all boxes are checked with NA if appropriate. The facility administrator shall develop and Policy Section 941.11: Temporary Release implement written policies and procedures for the There are no provisions for furloughs in the furlough of youth from custody. ☒ ☐ ☐ Juvenile Hall. Youth may only be released with a court order. 1352 CLASSIFICATION Policy 942.1: Classification- Purpose and Scope The facility administrator shall develop and implement written policies and procedures on Youth are classified to either group or classification of youth for the purpose of security housing. Youth are identified by determining housing placement in the facility. different shirt colors. Youth are then further ☒ ☐ ☐ classified within the unit pursuant to any Such procedures shall: special need they may have i.e., mental health, sophistications special needs etc. 14 classification and 14 periodic classification documents were reviewed. All were timely and correctly completed. (a) provide for the safety of the youth, other youth, Policy 942.4: Classification Assignment facility staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing assignments shall ☒ ☐ ☐ consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical Policy 942.3: Policy design of the facility; ☒ ☐ ☐ 7420 Riverside Southwest JH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (c) provide that a youth shall be classified upon Policy 942.3: Policy admittance to the facility; classification factors Policy 942.4: Classification Assignment shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal status, public safety ☒ ☐ ☐ considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Policy 942.4.2: Review including provisions that consider the level of supervision and the youth's behavior while in Periodic classifications were completed. ☒ ☐ ☐ custody; and, Technical assistance provided to partner up to ensure these are completed timely. (e) provide that facility staff shall not separate Policy 942.4: Classification Assignment youth from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or ☒ ☐ ☐ physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Policy 1054.4 Housing bisexual, transgender, questioning or intersex identification or status as an indicator of ☒ ☐ ☐ likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX Policy 1054: Transgender and Intersex YOUTH. Youth The facility administrator shall develop written Facility administration reported there have policies and procedures ensuring respectful and been no transgender youth held in the ☒ ☐ ☐ equitable treatment of transgender and intersex facility at any point during the inspection youth. The policies shall provide that: period. Policies are in place and staff are trained in the event that a transgendered youth is brought into custody. (a) Facility staff shall respect every youth’s gender Policy 1054.6: Addressing identity, and shall refer to the youth by the Transgender/Intersex Youth youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names ☒ ☐ ☐ or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7420 Riverside Southwest JH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (b) Facility staff shall permit youth to dress and Policy 1054.7: Clothing present themselves in a manner consistent with their gender identity, and shall provide ☒ ☐ ☐ youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or Policy 1054.4 Housing room that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons for any decision to house youth in ☒ ☐ ☐ a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that Policy 1054.8: Medical and Behavioral transgender and intersex youth have access to Health Providers medical and behavioral health providers ☒ ☐ ☐ qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 1054.4 Housing necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of ☒ ☐ ☐ transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of Policy 1054.5: Searches any youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the ☒ ☐ ☐ facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 944: Orientation The facility administrator shall develop and Orientation is completed by the DCO at implement written policies and procedures to admission. We found that an orientation orient a youth prior to placement in a living area. was completed for all youth for all files Both written and verbal information shall be reviewed and all areas of regulation are provided and supplemented with video orientation reviewed with the youth before going to the if feasible. Provision shall be made to provide living unit. ☒ ☐ ☐ accessible orientation information to all detained Youth interviewed stated they were youth including those with disabilities, limited orientated by the DCO upon entry. Unit literacy, or English language learners. Orientation staff also answer all additional questions shall include information that addresses: they may have. All individual regulatory requirements have been met. 7420 Riverside Southwest JH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (a) facility rules including contraband and Policy 944(a): Orientation searches and disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior Policy 944(c): Orientation interventions and supports, including behavior expectations, incentives that youth will receive for complying with facility rules, and ☒ ☐ ☐ consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 944(v): Orientation facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents ☒ ☐ ☐ or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Policy 944(d): Orientation ☒ ☐ ☐ (e) the existence of the grievance procedure, the Policy 944(b): Orientation steps that must be taken to use it, the youth’s right to be free of retaliation for reporting a ☒ ☐ ☐ grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 944(e): Orientation court process; ☒ ☐ ☐ (g) access to routine and emergency health and Policy 944(f): Orientation mental health care; ☒ ☐ ☐ (h) access to education, religious services, and Policy 944(g): Orientation recreational activities; ☒ ☐ ☐ (i) housing assignments; Policy 944(h): Orientation ☒ ☐ ☐ (j) opportunity for personal hygiene and daily Policy 944(i): Orientation showers including the availability of personal ☒ ☐ ☐ care items (k) rules and access to correspondence, visits and Policy 944(j): Orientation telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, Policy 944(k): Orientation and other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of Policy 944(o): Orientation restraints, chemical agents and room ☒ ☐ ☐ confinement; (n) immigration legal services; Policy 944(p): Orientation ☒ ☐ ☐ (o) emergencies including evacuation procedures; Policy 944(q): Orientation ☒ ☐ ☐ (p) non-discrimination policy and the right to be Policy 944(r): Orientation free from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a Policy 944(s): Orientation language other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Policy 944(t): Orientation education, programming and work ☒ ☐ ☐ assignments; 7420 Riverside Southwest JH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (s) a process for which parents/guardians receive Policy 944(u): Orientation information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked questions and provides ☒ ☐ ☐ contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access Policy 944(w): Orientation to Title 15 Minimum Standards for Juvenile ☒ ☐ ☐ Facilities. 1354 SEPARATION Policy 945: Separation Policy The facility administrator shall develop and implement written policies and procedures that The types of separation that occur in the address: facility are as follows: • Medical Separations ☒ • Self-Placed Separation ☐ ☐ • Intervention Separation • Room Confinement • Protective Custody (a) separation of youth for reasons that include, but Policy 945.1.1: Definitions are not be limited to, medical and mental health (Marked Non-Compliant as Policy and conditions, assaultive behavior, disciplinary ☐ ☒ ☐ Procedure not yet approved) consequences and protective custody. (b) consideration of positive youth development Policy 945.3: Policy and trauma-informed care. (Marked Non-Compliant as Policy and Procedure not yet approved) ☐ ☒ ☐ (c) separated youth shall not be denied normal Policy 945.3: Policy privileges available at the facility, except when (Marked Non-Compliant as Policy and necessary to accomplish the objective of ☐ ☒ ☐ Procedure not yet approved) separation. (d) when the objective of the separation is Policy 945.4: Separations discipline, Title 15 Section 1390 shall apply. (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) 7420 Riverside Southwest JH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (e) when separation results in room confinement, Policy 945.5: Room Confinement the separation shall occur in accordance with Welfare and Institutions Code Section 208.3 We found the policy, procedure, and the and Section1354.5 of these regulations. standard of work have not been fully updated, approved, and released to staff which looks to be causing confusion leading to compliance drift and ultimately leaves this section non-compliant. We found instances where youth are being placed on various statuses inadvertently, such as Protective Custody, when they are deemed a safety issue due to behavior. For example, when a youth openly disregards the facility structure and the ☒ rules causing an immediate safety issue. ☐ ☐ These youth often threaten staff and/or youth and their behavior is unpredictable or unsafe. When this occurs, the youth is placed on Protective Custody and placed in their room as opposed to Room Confinement (RC) and RC documentation is not completed. Policy, procedures, and standard of works must be clarified, staff re-trained, and the process implemented for correction. (Also marked Non-Compliant as Policy and Procedure not yet approved) (f) policies and procedures shall ensure a daily Policy 945.3: Policy review of separated youth to determine if (Marked Non-Compliant as Policy and separation remains necessary. Procedure not yet approved) ☐ ☒ ☐ Duty officers complete reviews. 7420 Riverside Southwest JH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 1354.5 ROOM CONFINEMENT Policy 1053: Room Confinement (a) The facility administrator shall develop and (Policy and Procedure not yet approved) implement written policies and procedures addressing the confinement of youth in their Multiple incidents with 16 youth total were room that are consistent with Welfare and reviewed from over the course of the cycle. Institutions Code Section 208.3. The Most of the incidents involve youth placement of a youth in room confinement shall exhibiting threatening and aggressive, be accomplished in accordance with the unpredictable behaviors both towards staff following guidelines: and/or other youth which creates an immediate safety issue for those involved. Other incidents reviewed involve situations which diminish the safety and security of the facility. While both situations create a threat to safety and security and are very concerning for both staff and youth, the incident report and the room confinement report were not consistent in the overall documentation of the incident specific to the level of threat, seriousness, or risk of the incident. The documentation provided does not clearly articulate the immediacy of the threat, the less restrictive options attempted and exhausted, and, in some cases, the reasons note youth are on RC for the actions taken and not to protect others from their actions despite it being for the least amount of time necessary. ☐ ☒ ☐ It was noted that one youth was placed on Protective Custody due to his unsafe behavior which allowed him to be in his room, but room confinement documentation was not completed due to the status. This is an improper use of protective custody. We found the policy, procedure, and the standard of work to have not been fully updated, approved, and released to staff which looks to be a contributor to this issue. Additional documentation was requested and reviewed in effort to determine compliance. Staff should be retrained as it appears the lack of a current policies and a standard of work is causing confusion leading to compliance drift and ultimately leaves this section non-compliant. Clear, concise, and consistent documentation is necessary to ensure a thorough understanding of the circumstances that led up to and required the youth to be placed in their room for the safety of others. Staff should ensure the 7420 Riverside Southwest JH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS reader can fully understand what they experienced that led them to place the youth behind the closed door for the safety of the youth, other youth, staff and/or others. (1) Room confinement shall not be used Policy 1053.3: Policy before other, less restrictive, options have (Marked Non-Compliant as Policy and been attempted and exhausted, unless Procedure not yet approved) ☐ ☒ ☐ attempting those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for Policy 1053.3: Policy the purposes of punishment, coercion, (Marked Non-Compliant as Policy and convenience, or retaliation by staff. ☐ ☒ ☐ Procedure not yet approved) (3) Room confinement shall not be used to the Policy 1053.3: Policy extent that it compromises the mental and (Marked Non-Compliant as Policy and physical health of the youth. ☐ ☒ ☐ Procedure not yet approved) (b) A youth may be held up to four hours in room Policy 1053.4: Use of Room Confinement confinement. After the youth has been held in (Marked Non-Compliant as Policy and room confinement for a period of four hours, Procedure not yet approved) staff shall do one or more of the following: ☐ ☒ ☐ (1) Return the youth to general population. Policy 1053.4: Use of Room Confinement (Marked Non-Compliant as Policy and Procedure not yet approved) ☐ ☒ ☐ (2) Consult with mental health or medical staff. Policy 1053.4: Use of Room Confinement (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (3) Develop an individualized plan that Policy 1053.4: Use of Room Confinement includes the goals and objectives to be met (Marked Non-Compliant as Policy and in order to reintegrate the youth to general Procedure not yet approved) population. Only 2 youth were held over the 4 hours. These youth were adamant they would do ☐ ☒ ☐ harm to staff upon their release to general population. After continued counseling, they were ultimately returned to general population at 4 hours and 45 minutes. (4) If room confinement must be extended Policy 1053.4: Use of Room Confinement beyond four hours, staff shall do each of (Marked Non-Compliant as Policy and the following: ☐ ☒ ☐ Procedure not yet approved) 7420 Riverside Southwest JH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (A) Document the reasons for room Policy 1053.4: Use of Room Confinement confinement and the basis for the (Marked Non-Compliant as Policy and extension, the date and time the youth Procedure not yet approved) was first placed in room confinement, ☐ ☒ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Policy 1053.4: Use of Room Confinement includes the goals and objectives to be (Marked Non-Compliant as Policy and met in order to integrate the youth to Procedure not yet approved) ☐ ☒ ☐ general population. (C) Obtain documented authorization by Policy 1053.4: Use of Room Confinement the facility superintendent or his or her (Marked Non-Compliant as Policy and designee every four hours thereafter. ☐ ☒ ☐ Procedure not yet approved) (5) This section is not intended to limit the use Policy 1053.3: Policy of single-person rooms or cells for the (Marked Non-Compliant as Policy and housing of youth in juvenile facilities and ☐ ☒ ☐ Procedure not yet approved) does not apply to normal sleeping hours. (6) This section does not apply to youth or Policy 1053.3: Policy wards in court holding facilities or adult (Marked Non-Compliant as Policy and facilities. ☐ ☒ ☐ Procedure not yet approved) (7) Nothing in this section shall be construed Policy 1053.3: Policy to conflict with any law providing greater or (Marked Non-Compliant as Policy and additional protections to youth. ☐ ☒ ☐ Procedure not yet approved) (8) This section does not apply during an Policy 1053.3: Policy extraordinary emergency circumstance (Marked Non-Compliant as Policy and that requires a significant departure from Procedure not yet approved) normal institutional operations, including a natural disaster or facility-wide threat that ☐ ☒ ☐ poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7420 Riverside Southwest JH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (9) This section does not apply when a youth Policy 1053.3: Policy is placed in a locked cell or sleeping room (Marked Non-Compliant as Policy and to treat and protect against the spread of a Procedure not yet approved) communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an ☐ ☒ ☐ infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Policy 946: Institutional Assessment and PLAN Case Plan The facility administrator shall develop and ☒ ☐ ☐ 10 assessments and case plans were implement written policies and procedures for reviewed. assessment and case planning. (a) Assessment: Policy 946.4: Institutional Assessment and The assessment is based on information Case Plan collected during the admission process with The Detention Control Officer completes periodic review, which includes the youth's risk an Initial Detention Youth Questionnaire at factors, needs and strengths including, but not admission. This tool provides the limited to, identification of substance abuse information that is used in the assessment history, educational, vocational, counseling, documentation and informs staff to the behavioral health, consideration of known ☒ ☐ ☐ requirement of regulation. history of trauma, and family strengths and needs. The assessment process continues once the youth is assigned to the unit and is more detailed throughout the course of the 30 days, as staff learn more about the youth, adding this additional information to their case plan. (b) Institutional Case Plan: Policy 946.4: Institutional Assessment and (1) A case plan shall be developed for each Case Plan youth held for at least 30 days or more and created within 40 days of admission. The agency utilizes an electronic ☒ ☐ ☐ monitoring system to track case plan due dates. Case plans were found to be completed as required. 7420 Riverside Southwest JH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (2) The institutional plan shall include, but not Policy 946.4: Institutional Assessment and be limited to, written documentation that Case Plan provides: Overall documentation of this section was thorough and provides a good narrative of ☒ ☐ ☐ what youth is working on and their progress. Youth work on one goal at a time and, for the most part, find success. Staff are complimentary of the youth. (A) objectives and time frame for the Policy 946.4: Institutional Assessment and resolution of problems identified in the Case Plan ☒ ☐ ☐ assessment; (B) a plan for meeting the objectives that Policy 946.4: Institutional Assessment and includes a description of program Case Plan resources needed and individuals ☒ ☐ ☐ responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards Policy 946.4: Institutional Assessment and meeting the objectives, including periodic Case Plan review and discussion of the plan with the At inspection, we noted staff were not youth; consistently documenting meeting with the ☒ ☐ ☐ youth. Additional samples viewed noted improvement. We will continue to review for compliance during unannounced inspections. (4) a transition plan, the contents of which shall Policy 946.4: Institutional Assessment and be subject to existing resources, shall be Case Plan developed for post dispositional youth in ☒ ☐ ☐ See Regulation 1351, Release accordance with Section 1351; and, (5) in as much as possible and if appropriate, Policy 946.4: Institutional Assessment and the plan, including the transition plan, shall Case Plan be developed with input from the family, The transition plan is provided to all youth supportive adults, youth, and Regional ☒ ☐ ☐ and is currently completed by the DCO. Center for the Developmentally Disabled. Suggested that unit staff could work with family as appropriate on their plan prior to release. 7420 Riverside Southwest JH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK Policy 947: Counseling and Casework SERVICES Policy 947.5: Documentation The facility administrator shall develop and The facility completes full Treatment Team implement written policies and procedures agendas weekly. Each agenda or meeting ensuring the availability of appropriate counseling focuses on the youth who receive and casework services for all youth. Policies and significant medical care, new intakes, procedures shall ensure: youth who receive significant behavior/mental health care, youth who receive significant dental health care, post release plans, or unit concerns. ☒ ☐ ☐ Weekly treatment team minutes reviewed for the month of February 2022. These meetings include all facility partners and are excellent opportunities to discuss youth individually or a means of sharing information. All youth interviewed had positive comments to say about facility staff. Youth felt that both probation and partner staff help them. All interviews were very pleasant. (a) youth will receive assistance with needs or Policy 947.4: Staff Responsibilities concerns that may arise; Policy 947.4.1; Behavioral Health Referrals Policy 947.4.2: Behavioral Health Requests Policy 947.5: Documentation ☒ ☐ ☐ Unit staff assist youth with any need that presents itself. If they cannot assist the youth at their level, they seek assistance from their supervisor or managers. (b) youth will receive assistance in requesting Policy 947.4.3: Other Requests contact with parents, other supportive adults, attorney, clergy, probation officer, or other Staff are responsible to assist youth in public official; and, ☒ ☐ ☐ making contacts with probation officers, supportive adults, family members etc. Staff will assist youth in making contact for visits or any other help they may need. (c) youth will be provided access to available Policy 947.6: Services Provided resources to meet the youth’s needs. Staff are to assist youth in making contact ☒ ☐ ☐ for visits or any other help they may need. Youth report that if they need help, they ask for it. 7420 Riverside Southwest JH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1357 USE OF FORCE Policy 948: Use of Force Policy 948.3: Policy The facility administrator, In cooperation with the Policy 948.12: Inappropriate Use of Force responsible physician, shall develop and by Staff implement written policies and procedures for the use of force, which may include chemical agents. ☒ ☐ ☐ Seven incident reports were reviewed, 3 Force shall never be applied as punishment, from February 2022, 4 from November discipline, retaliation or treatment. 2021. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is Policy 948.1.1: Definitions deemed reasonable and necessary, as Policy 948.3: Policy defined in Section 1302 to ensure the safety ☒ ☐ ☐ and security of youth, staff, others and the facility. (2) outline the force options available to staff Policy 948.1.1: Definitions including both physical and non-physical Policy 948.5: Interventions options and define when those force options Policy 948.8: Defense Techniques Policy 948.9: Physical Restraints are appropriate. NON-PHYSICAL OPTIONS Interventions PHYSICAL OPTIONS • Physical restraint techniques - The use of department authorized ☒ ☐ ☐ control holds. • Defense techniques - Department authorized techniques utilized to protect oneself. • Physical restraints - Restraint devices such as handcuffs, shackles, waist chains, and the WRAP. • Chemical agents - The application of oleoresin capsicum (OC) sprays. (3) describe force options or techniques that Policy 948.12: Inappropriate Use of Force are expressly prohibited by the facility. ☒ ☐ ☐ by Staff (4) describe the requirements of staff to report Policy 948.12: Inappropriate Use of Force any inappropriate use of force, and to take ☒ ☐ ☐ by Staff affirmative action to immediately stop it. 7420 Riverside Southwest JH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (5) define a standardized reporting format that • Policy 948.13: Incident Report includes time period and procedure for Documentation documenting and reporting the use of force, • Policy 957: Reporting of Incidents including reporting requirements of and Other Information management and line staff and procedures • Policy 948.13.1: Duty Officer for reviewing and tracking use of force (DO)/Supervising Probation Officer (SPO) incidents by supervisory and or • Policy 948.13.2: Facility Managers management staff, which include Responsibilities procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the At the initial inspection, debriefs with staff ☒ ☐ ☐ effects of trauma that may have been and youth were not consistently experienced by staff and /or the youth documented as required. Technical involved. assistance was provided to discuss the best way to capture the debriefs between supervisors, youth, and staff. Additional documentation was provided, and this issue has been corrected. Currently, the duty supervisor ensures the debrief is completed and documented in their written narrative. (6) Include an administrative review and a Policy 948.13.2: Facility Manager system for investigating unreasonable use Responsibilities of force. ☒ ☐ ☐ Facility management completes a monthly use of force review committee with the two other juvenile facilities. (7) define the role, notification, and follow-up Policy 948.7: Physical Restraint procedures required after use of force Techniques incidents for medical, mental health staff Policy 948.8: Defense Techniques 948.10.4: Once Staff Decide to Use OC and parents or legal guardians. Spray ☒ ☐ ☐ All youth who are involved in a use of force incident/fight are referred to mental health for a session. Several referrals were provided and reviewed. It was noted that most youth were seen within 24 hours. (8) describe the limitations of use of force on Policy 948.11: Use of Force Involving pregnant youth in accordance with Penal Pregnant Youth ☒ ☐ ☐ Code Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a All Facilities use OC spray. force option shall include policies and ☒ ☐ ☐ procedures that: 7420 Riverside Southwest JH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (1) identify who is approved to carry and/or Policy 948.10: Chemical Agents/Oleoresin utilize chemical agents in the facility and the Capsicum (OC) Spray ☒ ☐ ☐ type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used Policy 948.10.2: When to Use OC Spray when there is an imminent threat to the youth’s safety or the safety of others and ☒ ☐ ☐ only when de-escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy 948.10.5: OC Spray Aftercare timelines for decontamination from Procedures chemical agents. This shall include that Facility utilizes a separate decontamination youth who have been exposed to chemical checklist noting when the youth began agents shall not be left unattended until that decontamination, how it was completed, youth is fully decontaminated or is no longer when the youth stated they no longer felt suffering the effects of the chemical agent. the effects of the spray, when they started ☒ ☐ ☐ decontamination, when they chose to end it etc. the way they were decontaminated, i.e.. a shower, spray bottle, and times for constant visual and return to unit. The checklist notes several areas of regulation and policy in one location for ease of proof of practice. (4) define the role, notification, and follow-up Policy 948.10.4: Once Staff Decide to Use procedures required after use of force OC Spray incidents involving chemical agents for Policy 948.10.5(g) Policy 948.13.1: Duty Officer/Supervising medical, mental health staff and parents or Probation Officer legal guardians. Notifications to mental health (referrals) and parent contact were found to not be ☒ ☐ ☐ consistently noted. Technical assistance was provided to discuss the best way to capture these notifications. Additional documentation was provided, and this issue has been corrected. Currently, the duty supervisor ensures the debrief is completed and documented in their written narrative. 7420 Riverside Southwest JH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (5) provide for the documentation of each Policy 948.13: Incident Report incident of use of chemical agents, Documentation including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and ☒ ☐ ☐ location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Policy 948.4: Required Training which require that agencies provide initial and ☒ ☐ ☐ regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health Policy 948.4: Required Training conditions that would contraindicate certain ☒ ☐ ☐ types of force; (2) acceptable chemical agents and the Policy 948.10: Chemical Agents/Oleoresin methods of application. ☒ ☐ ☐ Capsicum (OC)Spray (3) signs or symptoms that should result in Policy 948.4: Required Training immediate referral to medical or behavioral ☒ ☐ ☐ health. (4) instruction on the Constitutional Limitations Policy 948.4: Required Training ☒ ☐ ☐ of Use of Force. (5) physical training force options that may Policy 948.4: Required Training ☒ ☐ ☐ require the use of perishable skills. (6) timelines the facility uses to define regular Policy 948.4: Required Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 951: 1.1: Use of Physical Restraints: Definitions The facility administrator, In cooperation with the responsible physician and mental health The facility has had only a few uses of restraints this cycle. Facility staff have director, shall develop and implement written been trained on the WRAP and maintain policies and procedures for the use of restraint their training annually as part of their devices. Restraint devices include any devices defensive tactics. Based on documentation which immobilize a youth's extremities and/or reviewed, it appears that staff are familiar prevent the youth from being ambulatory. ☒ ☐ ☐ with the WRAP and with the accompanying documentation utilized in the restraint log. Many samples included do not fall under this section nor under policy. We suggest an additional training to ensure all staff and supervisors understand the full regulation and the requirements. 7420 Riverside Southwest JH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS Physical restraints may be used only for those Policy 951.3: Policy Policy 951.4: Prior to Using Restraints youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the ☒ ☐ ☐ intent to cause self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment Policy 951.3: Policy or discipline, or as a substitute for treatment. The Policy 951.5 Use of and Application of use of restraint devices that attach a youth to a wall, Physical Restraints floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind ☒ ☐ ☐ the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the Policy 951.3: Policy use of handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within ☒ ☐ ☐ the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the Policy 951.4 Prior to Using Restraints approval of the facility manager or designee. The Policy allows for restraints to be placed facility manager may delegate authority to place a without approval when exigent youth in restraints to a physician. Reasons for circumstances are present. continued retention in restraints shall be reviewed ☒ ☐ ☐ and documented at a minimum of every hour. Policy 951.6: Requirements for Continued Use of Physical Restraints A medical opinion on the safety of placement and Policy 951.6: Requirements for Continued retention shall be secured as soon as possible, but Use of Physical Restraints no later than two hours from the time of placement. ☒ ☐ ☐ The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as Policy 951.6: Requirements for Continued soon as possible, but in no case longer than four Use of Physical Restraints ☒ ☐ ☐ hours from the time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be Policy 951.5: Use of Physical Restraints conducted to ensure that the restraints are properly Policy 951.6: Requirements for Continued employed, and to ensure the safety and well-being Use of Physical Restraints of the youth. Observations of the youth's behavior ☒ ☐ ☐ and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7420 Riverside Southwest JH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS In addition to the requirements above, policies and ☒ ☐ ☐ procedures shall address: (a) documentation of the circumstances leading to Policy 951.5: Use of Physical Restraints an application of restraints. ☒ ☐ ☐ (b) known medical conditions that would Policy 951.9: Medical and Behavioral contraindicate certain restraint devices and/or Health Guidelines Regarding Physical ☒ ☐ ☐ techniques. Restraints (c) acceptable restraint devices. Policy 951.1.1: Definitions ☒ ☐ ☐ Agency utilizes handcuffs, shackles, waist chains, and the WRAP. (d) signs or symptoms which should result in Policy 951.9: Medical and Behavioral immediate medical/mental health referral. Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints (e) availability of cardiopulmonary resuscitation Policy 951.9: Medical and Behavioral equipment. Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints (f) protective housing of restrained youth. While in Policy 951.6: Requirements for Continued restraint devices, all youth shall be housed Use of Physical Restraints alone or in a specified housing area for ☒ ☐ ☐ restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Policy 951.9: Medical and Behavioral Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints (h) exercising of extremities. Policy 951.9: Medical and Behavioral Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints 7420 Riverside Southwest JH PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Policy 952: Use of Physical Restraints for MOVEMENT AND TRANSPORTATION WITHIN Movement and Transportation within the THE FACILITY. Facility The Facility Administrator, in cooperation with the The facility completes assessments when responsible physician and behavioral/mental youth are going outside the facility and health director, shall develop and implement when being moved inside the facility. written policies and procedures for the use of restraint devices when the purpose is for The facility utilizes restraints for movement movement or transportation within the facility that within the facility as necessary to secure shall include the following: youth who exhibit aggressive or out of control behavior and during incidents as necessary. Seven incident reports were reviewed in total, 3 from November 2021 and 4 from February 2022. ☒ ☐ ☐ Proof of practice consists of staff marking boxes on the incident report that they considered less restrictive alternatives, the youths’ known medical conditions, mental health conditions, and trauma informed approaches. Technical assistance provided that staff should be noting in the incident report documentation that this assessment is made. They are documenting the assessment for less restrictive consideration, and they should be documenting the actual consideration for Mental Health, Medical, and trauma as well and not relying on the boxes to simply be checked. (a) identification of acceptable restraint devices, Policy 952.1: Purpose and Scope staff approved to utilize restraint devices and Policy applies to all facility staff. the required training. Policy 952.1.1: Definition Handcuffs, shackles, waist chains and the WRAP ☒ ☐ ☐ Policy 952.5: General Safety Guidelines Staff must complete PC 832 Arrest Training before placing or removing any restraints on any youth. (b) the circumstances leading to the application Policy 952.4: Assessment of restraints must be documented. ☒ ☐ ☐ 7420 Riverside Southwest JH PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (c) an individual assessment of the need to apply Policy 952.3: Policy restraints for movement or transportation that Staff do a good job of documenting the includes consideration of less restrictive reasons why restraints are utilized on alternatives, consideration of a youth’s known youth for transport, thoroughly medical or mental health conditions, trauma documenting the less restrictive informed approaches, and a process for considerations. documentation and supervisor review and ☒ ☐ ☐ approval. Incident reports include the regulatory considerations permanently documented on the report form and staff who move the youth must include checking these off as appropriate. Only one was found to be missing. (d) consideration of safety and security of the Policy 952.3: Policy facility, with a clearly defined expectation that ☒ ☐ ☐ restraint devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is Policy 952.6.1 Pregnant youth limited in accordance with Penal Code ☒ ☐ ☐ Section6030(f) and Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 954 Safety Room Procedures (a) The facility administrator, and where 3 incident reports reviewed. All applicable, In cooperation with the responsible documentation completed in compliance physician, shall develop and implement written with regulation. policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an ☒ ☐ ☐ immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of Policy 954 Safety Room Procedures necessary nutrition and fluids, access to a ☒ ☐ ☐ There were no long-term placements that toilet, and suitable clothing to provide for required fluids, meals, or toileting. privacy; (2) provide for approval of the facility manager, Policy 954 Safety Room Procedures or designee, before a youth is placed into a ☒ ☐ ☐ safety room; (3) provide for continuous direct visual Policy 954 Safety Room Procedures supervision and documentation of the youth's behavior and any staff ☒ ☐ ☐ interventions every 15 minutes, with actual All samples were properly supervised time recorded; 7420 Riverside Southwest JH PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (4) provide that the youth shall be evaluated by Policy 954 Safety Room Procedures the facility manager, or designee, every ☒ ☐ ☐ four hours; (5) provide for immediate medical Policy 954 Safety Room Procedures assessment, where appropriate, or an ☒ ☐ ☐ assessment at the next daily sick call; and, (6) provide a process for documenting the Policy 954 Safety Room Procedures reason for placement, including attempts to ☒ ☐ ☐ use less restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room Policy 954 Safety Room Procedures shall be accomplished in accordance with the ☒ ☐ ☐ All safety room placements were for following: mental health purposes. (1) safety room shall not be used before other Policy 954 Safety Room Procedures less restrictive options have been attempted and exhausted, unless attempting those ☒ ☐ ☐ options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the Policy 954 Safety Room Procedures purposes of punishment, coercion, ☒ ☐ ☐ convenience, or retaliation by staff. (3) safety room shall not be used to the extent Policy 954 Safety Room Procedures that it compromises the mental and physical ☒ ☐ ☐ health of the youth. (c) A youth may be held up to four hours in the Policy 954 Safety Room Procedures safety room. After the youth has been held in ☒ ☐ ☐ the safety room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. Policy 954 Safety Room Procedures ☒ ☐ ☐ (2) consult with mental health or medical staff, Policy 954 Safety Room Procedures ☒ ☐ ☐ (3) develop an individualized plan that includes the goals and objectives to be met ☒ ☐ ☐ in order to reintegrate the youth to general population. (d) If confinement in the safety room must be Policy 954 Safety Room Procedures extended beyond four hours, staff shall develop an individualized plan that includes ☒ ☐ ☐ the requirements of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7420 Riverside Southwest JH PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1360 SEARCHES Policy 955 Searches 955.3 Policy The facility administrator shall develop and implement written policies and procedures Facility documentation reviewed from governing the search of youth, the facility, and February 2022 and November 2021. visitors. Policies and procedures shall provide that: Searches are conducted in the units, classrooms, and common areas. ☒ ☐ ☐ Youth interviewed stated their units were searched, their belongings were searched, and they were searched when necessary. Youth interviewed did not feel that the searches were unreasonable. (a) Searches shall be conducted to ensure the Policy 955.3 Policy safety and security of the facility, public, ☒ ☐ ☐ visitors, youth, and staff. (b) Searches shall be conducted in a manner that Policy 955.3 Policy preserves the privacy and dignity of the person being searched, and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body 955.6: Strip Search/Visual Body Cavity cavity searches shall comply with Penal Code ☒ ☐ ☐ Search Guidelines Section 4030. (d) Physical body cavity searches shall only be Policy 955.9: Physical Body Cavity Search ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall 955.8: Post-Detention Hearing Searches only be strip searched with prior approval of a Supervisors have addressed any training supervisor when there is reasonable suspicion issues that exist. based on specific and articulable facts to ☒ ☐ ☐ believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth Policy 1054.5: Searches shall comply with Section 1352.5. ☒ ☐ ☐ Youth have a choice of the gender of staff who search them upon admission. (g) Cross-gender pat-down searches and strip 955.4.1: Cross-Gender Searches searches are prohibited except in exigent circumstances or when conducted by a ☒ ☐ ☐ medical professional. Such searches must be justified and documented in writing. 7420 Riverside Southwest JH PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE Policy 956: Grievance Procedure The facility administrator shall develop and Policy 956.3: Policy implement written policies and procedures All grievances reviewed were from whereby any youth may appeal and have resolved November 2021 (7) and February grievances relating to any condition of 2022(12). There were 171 grievances filed confinement, including but not limited to health in 2021 and 54 grievances filed so far this care services, classification decisions, program year. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, All grievances reviewed were completed harassment or violations of the nondiscrimination within compliance to regulation policy. There shall be no time limit on filing expectations. grievances. Policies and procedures shall include ☒ ☐ ☐ Youth interviewed stated grievances are provisions whereby the facility manager ensures: freely available on the unit and they can write them at any time. The boys spoke of writing group grievances and the power in that and getting their concerns heard. They also discussed knowing their rights. The girls we spoke with also noted having open access to grievances and also not feeling the need to use them. They noted that staff talk to the youth to resolve any issues they may have. (a) a grievance form and instructions for Policy 956.5: Grievance Policy and Forms registering a grievance, which includes Accessibility ☒ ☐ ☐ provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially Policy 956.6: Process for file the grievance or to deliver the form to any Submitting/Resolving a Grievance youth supervision staff working in the facility; Youth always have the option to address any concern they have informally first with ☒ ☐ ☐ any staff member. They also can directly provide the grievance to any staff member, facility partner, or file the grievance in the confidential box. (c) resolution of the grievance at the lowest Policy 956.6: Process for Submitting appropriate staff level; Per youth and staff, situations and incidents should be discussed between staff and the youth first or, if a youth does ☒ ☐ ☐ not wish to discuss the issue, then youth can complete a grievance. Grievances are heard by a duty officer or supervisor. 7420 Riverside Southwest JH PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (d) provision for a prompt review and initial Policy 956.6: Process for Submitting response to grievances within three (3) Policy 956.9: Food Services, Education, business days, grievances that relate to health Health Care, Behavioral Health and safety issues must be addressed Grievances. immediately; ☒ ☐ ☐ All grievances were found to be completed within regulation expectations. We discussed the process in the event a youth submits a health and safety grievance confidentially and prioritization in this case. (1) The youth may elect to be present to Policy 956.6: Process for Submitting explain his/her version of the grievance to ☒ ☐ ☐ a person not directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative Policy 956.6: Process for Submitting approved by the facility administrator to ☒ ☐ ☐ assist the youth. (e) provision for a written response to the Policy 956.7: Unresolved Grievances/ grievance which includes the reasons for the Appeals decisions; Policy 956.12: Resolution and Documentation of Grievances (Not Personnel Complaints) Technical assistance provided regarding grievances pertaining to partners. ☒ ☐ ☐ Grievances written to partners and forwarded to the kitchen for follow up. However, in some cases, there does not appear to be any response or follow up back to the youth regarding their grievance. Any grievance forwarded out to a partner agency should not be closed until the issue is resolved and notice is provided back to the youth. (f) a system which provides that any appeal of a Policy 956.7: Unresolved Grievances/ grievance shall be heard by a person not Appeals directly involved in the circumstances which ☒ ☐ ☐ All grievances are heard by the duty officer led to the grievance; or supervisor, appeals are heard by the facility managers. (g) resolution of the grievance must occur within Policy 956.7: Unresolved Grievances/ ten (10) business days unless circumstances Appeals dictate a longer time frame. The youth shall be ☒ ☐ ☐ All grievances were found to be resolved notified of any delay; and, within the 10-business day expectation. (h) the policy shall provide multiple internal and Policy 956.10 Reporting Sexual Abuse and external methods to report sexual abuse and Sexual Harassment references PREA ☒ ☐ ☐ sexual harassment. Policies 7420 Riverside Southwest JH PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS Whether or not associated with a grievance, Policy 324: Complaints Against Staff concerns of parents, guardians, staff or other Both informal and formal complaint parties shall be addressed and documented in processes are available via the Citizens accordance with written policies and procedures Compliant process. Anyone may use this within a specified timeframe. ☒ ☐ ☐ process. If staff have concerns, there is a grievance process through the appropriate labor groups. All complaints are completed via a formal process. 1362 REPORTING OF INCIDENTS Policy 957: Reporting of Incidents and Other Information A written report of all incidents which result in Policy 957.4.1: Reporting Requirements physical harm, use of force, serious threat of Policy 957.4.2: Submittal Process physical harm, or death of an employee, youth or other person(s) shall be maintained. Such written ☒ ☐ ☐ Copies of additional incident reports were record shall be prepared by the staff and submitted provided for review. They were well to the facility manager by the end of the shift, unless written and well documented. additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Policy 960: DNA Collection COLLECT DNA SPECIMENS, SAMPLES, Policy 960.7: Refusal to Submit DNA IMPRESSIONS DNA is not collected within the facility and (a) Pursuant to Penal Code Section 298.1 does not apply. The remainder of this authorized law enforcement, custodial, or section is marked NA corrections personnel including peace officers, may employ reasonable force to collect blood ☒ ☐ ☐ Youth may be required to submit to DNA specimens, saliva samples, and thumb or palm testing. Force has never been used. print impressions from individuals who are Efforts are always made for the youth to required to provide such samples, specimens provide DNA voluntarily. or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 960: DNA Collection reasonable force” shall be defined as the force Policy 960.7: Refusal to Submit DNA that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be Policy 960: DNA Collection preceded by efforts to secure voluntary Policy 960.7: Refusal to Submit DNA compliance. Efforts to secure voluntary compliance shall be documented and include ☒ ☐ ☐ an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. 7420 Riverside Southwest JH PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (b) The force shall not be used without the prior Policy 960: DNA Collection written authorization of the supervising officer Policy 960.7: Refusal to Submit DNA on duty. The authorization shall include ☒ ☐ ☐ information that reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Policy 960: DNA Collection extraction, the extraction shall be Policy 960.7: Refusal to Submit DNA videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of ☒ ☐ ☐ time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7420 Riverside Southwest JH PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 1370 EDUCATION PROGRAM Policy 961: Education Program Policy 961.3: Policy (a) School Programs The County Board of Education shall provide for The education program is provided by the the administration and operation of juvenile Riverside County of Education. The court schools in conjunction with the Chief school is a Western Association of Schools Probation Officer, or designee pursuant to and Colleges accredited school. applicable State laws. The school and facility administrators shall develop and implement Both the 2020 and the 2021 inspections written policy and procedures to ensure were completed by Principal Monica communication and coordination between Hatcher from San Bernardino County educators and probation staff. Culturally Court Schools. responsive and trauma-informed approaches ** The following information in italics are should be applied when providing instruction. report excerpts taken directly from the Education staff should collaborate with the education report. facility administrator to use technology to facilitate learning and ensure safe technology Summary of educational evaluation: practices. The facility administrator shall The school program located within the request an annual review of each required Southwest Juvenile Court school element of the program by the Superintendent collaborates with the Riverside County of Schools, and a report or review checklist on Probation Department, and all other compliance, deficiencies, and corrective action supporting agencies. There are 3 needed to achieve compliance with this section. classrooms at this site. During this Covid- Such a review, when conducted, cannot be 19 pandemic, distance learning has been delegated to the principal or any other staff of established throughout the juvenile court any juvenile court school site. The ☒ ☐ ☐ school. Teachers offer 240-300 minutes of Superintendent of Schools shall conduct this asynchronous and synchronous instruction review in conjunction with a qualified outside with synchronous face to face instruction agency or individual. Upon receipt of the review, instilled majority of the school day. Face to the facility administrator or designee shall face instruction began April 5, 2021. The review each item with the Superintendent of school establishes four periods as well as Schools and shall take whatever corrective one hour and twenty minutes is offered for action is necessary to address each deficiency a 5thand 6thperiod for ELs, special and to fully protect the educational interests of education students, and additional student all youth in the facility. support. Planned Parenthood and nutrition classes are offered as well. Tutoring is provided for all students which started on 8.16.2021, on Tuesday and Thursdays. Monday, Wednesday, and Friday professional development days were provided for staff regarding social emotional training by West Education and Universal Design for Learning. Counseling services provided by the Latino Commission organization is provided to support the non-students with disabilities as well as a behavior counselor for the students with disabilities continue with the Behavior of Health Life skills coaching for Tier 1 and 2 behavior needs. A panoramic screener is provided for students to 7420 Riverside Southwest JH PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 complete to identify social emotional needs upon enrollment. Upon entry to the school, student records are requested. Those records are then evaluated by teaching staff where a six-period schedule is developed for each student based upon their educational needs. The school collaborates regularly with Probation to provide positive behavior intervention and supports. Students are on a point system where they earn incentives for positive behavior. Discipline issues have decreased since last school year. School and Probation staff also provide socio- emotional programs to students and collaborate by sharing information pertaining to the students’ behavior to ensure the best opportunity for the students to succeed in school. The school has an exceptionally strong transitional program to ensure that students are in the best possible placement upon release from the facility in order to give them a greatly increased chance for future success. All three juvenile court school sites are now administered by one principal which establishes consistency of their educational program as well as a strong collaboration with probation. Riverside County Office of Education, (RCOE)operates an WASC accredited school within the juvenile hall adhering to all aspects of the California Education Code, as well as Probation policies and procedures. The school administrator communicates very well with probation staff, working collaboratively and efficiently Social Emotional Learning professional development for staff has been implemented and used throughout the school. All classrooms are wi-fi enabled and utilize laptop & desktop computers and SMART boards and television. During the Covid-19 pandemic teachers are utilizing Zoom implementing face to face instruction 300 minutes daily. RCOE utilizes an internet monitoring / security software. This review is being conducted by administrative staff in the San 7420 Riverside Southwest JH PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS Bernardino County Superintendent of Schools. (b) Required Elements Policy 961.5: Policy The facility school program shall comply with Observed during classroom visits / walk the State Education Code and County Board of throughs. Students are taught all core Education policies, all applicable federal subjects, as well as life skills, healthy education statutes and regulations and provide living, and coping skills. The school has a for an annual evaluation of the educational partnership with UC Riverside and RCC to program offerings. As stated in the 2009 provide post-secondary opportunities for California Standards for the Teaching youth. The school has a partnership with ☒ ☐ ☐ Profession, teachers shall establish and UC Riverside and RCC to provide post- maintain learning environments that are secondary opportunities for youth. the physically, emotionally, and intellectually safe. school provides/administers the HI SET as Youth shall be provided a rigorous, quality an alternative to a high school diploma to educational program that responds to the certain students meeting specific California different learning styles and abilities of students requirements (e.g.17 years old with fewer and prepares them for high school graduation, than 100 credits). career entry, and post-secondary education. All youth shall be treated equally, and the Policy 961.5: Policy education program shall be free from discriminatory action. Staff shall refer to ☒ ☐ ☐ transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 961.5: Policy Education Code and include, but not be limited ☒ ☐ ☐ to, courses required for high school graduation. (2) Information and preparation for the High School Policy 961.5: Policy Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 961.5: Policy education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Policy 961.5: Policy Tests as approved by the California Department ☒ ☐ ☐ of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to Policy 961.5: Policy youth who do not demonstrate sufficient ☒ ☐ ☐ progress towards grade level standards. 7420 Riverside Southwest JH PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent Policy 961.5: Policy with State Education Code Requirements for Verified by class schedule. juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth Policy 961.5: Policy regardless of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 961.6: School Discipline (1) Positive behavior management will be The school operates using a PBIS/MTSS implemented to reduce the need for disciplinary model offering a point system with action in the school setting and be integrated incentives for positive behavior. Posters into the facility's overall behavioral management have been placed throughout all the plan and security system. classrooms. Probation communicates thoroughly on all decisions that may affect the educational program which includes ☒ ☐ ☐ school minutes, or day to day operations of the school. The school staff use Positive Behavior Interventions and Supports to reduce negative student behaviors which have led to fewer suspensions documented in AERIES. Other means of correction such as classroom time outs, and student/teacher conferences are also documented (2) School staff shall be advised of administrative Policy 961.6: School Discipline decisions made by probation staff that may ☒ ☐ ☐ affect the educational programming of students. 7420 Riverside Southwest JH PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Policy 961.6: School Discipline Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 961.6: School Discipline education staff will develop policies and procedures that address the rights of any ☒ ☐ ☐ student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 961.7: Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall Policy 961.7: Provisions for Special be afforded an educational program that Populations addresses their language needs pursuant to all applicable state and federal laws and ☒ ☐ ☐ regulations governing programs for EL students. 7420 Riverside Southwest JH PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (e) Educational Screening and Admission Policy 961.8: Educational Screening and Admission (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's An educational screening is done upon educational history, including but not limited to: entry of all students in the school as well as a CALPADS search. Records are then requested from all previous schools. An intake IEP is completed for all Special Education students. A panoramic screener has also been provided for students to complete to identify social emotional ☒ ☐ ☐ learning needs Due to the Covid-19 distance learning curriculum, teachers develop a core curriculum four period schedule, for all students who enter based on their educational needs/credit deficiencies. There is also an additional one hour and twenty minutes offered (5th and 6th period), daily for student support with ELL’s, Special Education students, and students who need additional assistance. (A) School progress/school history; Policy 961.8: Educational Screening and ☒ ☐ ☐ Admission (B) Home Language Survey and the results of the Policy 961.8: Educational Screening and State Test used for English language ☒ ☐ ☐ Admission proficiency; (C) Needs and services of special populations as Policy 961.8: Educational Screening and defined by the State Education Code, including ☒ ☐ ☐ Admission but not limited to, students with special needs. (D) Discipline problems. Policy 961.8: Educational Screening and ☒ ☐ ☐ Admission (2) Youth will be immediately enrolled in school. Policy 961.8: Educational Screening and Educational staff shall conduct an assessment Admission to determine the youth's general academic ☒ ☐ ☐ functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 961.8: Educational Screening and education plan shall be developed for each ☒ ☐ ☐ Admission youth within five school days. 7420 Riverside Southwest JH PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply Policy 961.8: Educational Screening and with the State Education Code and request the Admission youth's records from his/her prior school(s), including, but not limited to, transcripts, Records are requested from all previous Individual Education Program (IEP), 504 Plan, schools upon entry to the school. state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 961.9: Educational Reporting (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 961.9: Educational Reporting provide appropriate credit (full or partial) for course work completed while in juvenile court ☒ ☐ ☐ school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 961.10: Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop Upon transitioning back to the school policies and procedures to meet the transition district, a re-entry letter is sent to the needs of youth, including the development of an ☒ ☐ ☐ director of Child Welfare and Attendance. education transition plan, in accordance with A transition specialist then follows up with the State Education Code and in alignment with the student to be sure the placement is Title 15, Minimum Standards for Juvenile appropriate. This is documented in Facilities, Section 1355. AERIES. (h) Post-Secondary Education Opportunities Policy 961.11: Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- Students can be dual enrolled in online secondary education providers to facilitate ☒ ☐ ☐ college programs with choices of US access to educational and vocational History, Computer Technology, Spanish I opportunities for youth that considers the use of or II. The ASVAB military assessment has technology to implement these programs. also been offered for the youth 7420 Riverside Southwest JH PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Policy 962: Recreation, Programs and EXERCISE. Exercise The facility administrator shall develop and Policy 962.3: Policy implement written policies and procedures for programs, recreation, and exercise for all youth. Youth and staff alike reported that all Title The intent is to minimize the amount of time youth 15 requirements occur as required for are in their rooms or their bed area. recreation, exercise, and programming. ☒ ☐ ☐ Facility staff separate the youth into small groups when necessary and some program in the dayroom and some in the small group room. Outside programming is beginning to return to the facility and staff provide all other programs. Juvenile facilities shall provide the opportunity for Policy 962.4.1: Minimum Requirements programs, recreation, and exercise a minimum of The facility is meeting the minimum three hours a day during the week and five hours ☒ ☐ ☐ standard. a day each Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, Policy 962.4.1: Minimum Requirements and exercise may be suspended only upon a written finding by the administrator/manager or ☒ ☐ ☐ designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule Policy 962.4.1: Minimum Requirements ☒ ☐ ☐ shall be posted in the living units. There will be a written annual review of the Policy 962.7: Annual Reviews programs, recreation, and exercise by the The facility manager provided an annual responsible agency to ensure content offered is review for all programs, recreation, and current, consistent, and relevant to the population. ☒ ☐ ☐ exercise activities that occur in the facility for 2020 and 2022. Behavior Health has provided written reviews for their programs as well. 7420 Riverside Southwest JH PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the Policy 962.4.1: Minimum Requirements opportunity for at least one hour of daily For most of the cycle, the facility has been programming to include, but not be limited to, on a suspended status for this section. trauma focused, cognitive, evidence-based, Outside providers have not been able to best practice interventions that are culturally come into the facility to provide the relevant and linguistically appropriate, or pro- programs as they generally would. social interventions and activities designed to Probation staff and mental health staff reduce recidivism. These programs should be have provided the bulk of the programming based on the youth’s individual needs as instead. required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: ☐ ☒ ☐ (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Policy 962.4.1 Minimum Requirements opportunity for at least one hour of daily access Some of the recreational activities are as to unscheduled activities such as leisure follows: Arts & Crafts, Board Games, Letter reading, letter writing, and entertainment. Writing, Movies, Music, Socialization, Activities shall be supervised and include ☒ ☐ ☐ Television, Video Games, Jeopardy, orientation and may include coaching of youth. Minute to Win it 7420 Riverside Southwest JH PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (c) Exercise. All youth shall be provided with the Policy 962.4.1 Minimum Requirements opportunity for at least one hour of large muscle Youth play basketball, kickball, working activity each day. out, swimming, volleyball, soccer and handball. ☒ ☐ ☐ While present for inspection, we observed the youth playing basketball and swimming. The administrator/manager may suspend, for a Policy 962.4.1: Minimum Requirements period not to exceed 24 hours, access to recreation and programs. The administrator/manager shall ☒ ☐ ☐ document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 965: Faith Based Program 965.3 Policy The facility administrator shall provide access to 965.4 Requests for Faith Based religious services and/or religious counseling at Services/Counseling least once each week. Attendance shall be 965.5 Access to Faith Based voluntary. A youth shall be allowed to participate in Services/Counseling an activity outside of their room if he/she elects not to participate in religious programs. Church services are held on Sundays with Religious programs shall provide for: volunteers coming into the facility to provide services for the youth. In periods of ☒ ☐ ☐ COVID, church has occurred remotely. Youth and staff interviewed confirmed current practices. Technical assistance provided to implement a new documentation process that can be used despite the status of the facility. This has been completed and implemented in the daily log. Additional documents noted implementation. (a) opportunity for religious services and practices; Policy 965.3: Policy ☒ ☐ ☐ 965.9: Faith -Based Programs (b) availability of clergy; and, Policy 965.3: Policy 965.4 Requests for Faith Based Services/Counseling ☒ ☐ ☐ Policy 965.8: Faith-Based Representatives Youth can request at any time for their own pastor to come visit. (c) availability of religious diets. Policy 965.3: Policy 965.4 Requests for Faith Based ☒ ☐ ☐ Services/Counseling Policy 965.9.1: Diets 7420 Riverside Southwest JH PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1373 WORK PROGRAM Policy 966. 3: Work Program Policy The facility administrator shall develop policies and No documentation provided. There are no procedures regarding the fair and consistent current, formal work programs outside of assignment of youth to work programs. Work personal cleaning and unit clean up due to assigned to a youth shall be meaningful, ☒ ☐ ☐ COVID-19. constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Policy 968: Visiting Policy 968.3: Policy The facility administrator shall develop and implement written policies and procedures for Visits are held on Saturday and Sunday. visiting, that include provisions for special visits. Special visits are held as needed Youth shall be allowed to receive visits by parents, throughout the week and youth with guardians or persons standing in loco parentis, and children see their children during baby children of youth. Other family members, such as visits that are set aside just for bonding grandparents and siblings, and supportive adults, time between the youth and the baby. may be allowed to visit with the approval of the ☒ ☐ ☐ Since the initial inspection, the agency has facility administrator or designee, and in conjunction updated their reporting logs and has a new with the youth’s case plan or in the best interest of process implemented to document visitors the youth. that will track any visitor, any day, and for whatever reason. It will also track whether the visit is in person or is held virtually due to COVID. This process is fully implemented and appears to be working well. All visits shall occur at reasonable times, subject Policy 968.3: Policy only to the limitations necessary to maintain order Policy 968.4: Requirements and security. Visitation shall not be denied solely Policy 968.5: Visiting Rules based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s ☒ ☐ ☐ No youth were denied visits during this criminal history represents a risk to the safety of time for any reason other than COVID. youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Policy 968.4: Requirements hours per week. Visits may be supervised, but Policy 968.5: Visiting Rules ☒ ☐ ☐ conversations shall not be monitored unless there is a security or safety need. 7420 Riverside Southwest JH PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS Provisions for special visits, in addition to the two- Policy 968.6: Professional Visitation hour minimum and/or outside of the regular visiting Policy 968.7: Special Visitation hours, shall be accommodated as necessary and within the discretion of the facility administrator or Special visits are approved as requested designee. Family therapy and professional visits ☒ ☐ ☐ and as appropriate. shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 968.4: Requirements alternative, but not as a replacement, to in-person ☒ ☐ ☐ The facility offers virtual calling for youth to visiting. keep in touch with their families. 1375 CORRESPONDENCE Policy 970: Correspondence The facility administrator shall develop and Youth and staff interviewed stated that implement written policies and procedures for letter writing opportunities are offered correspondence which provide that: ☒ ☐ ☐ during free time daily. There is no limitation on the amount of mail youth may send or receive. All individual regulatory requirements have been met. (a) there is no limitation on the volume of mail that Policy 970.4: Authorized Correspondence youth may send or receive; ☒ ☐ ☐ Youth may send and receive unlimited letters. (b) youth may send two letters per week postage Policy 970.4: Authorized Correspondence free; ☒ ☐ ☐ All postage is paid by the facility. (c) youth may correspond confidentially with state Policy 970.6.1: Privileged Mail and federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility staff may open and ☒ ☐ ☐ inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that Policy 970.6.2: Non-Privileged Mail described in (c), may be read by staff only when there is reasonable cause to believe facility ☒ ☐ ☐ safety and security, public safety, or youth safety is jeopardized. 7420 Riverside Southwest JH PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1376 TELEPHONE ACCESS Policy 972: Telephone Access Policy 972.4 Detention Control Telephone The administrator of each juvenile facility shall Calls develop and implement written policies and Policy 972l5 Telephone Calls After procedures to provide youth with access to Admittance telephone communications. Youth are provided with access to the ICE- ☒ ☐ ☐ Inmate Calling Engine Phones. Youth interviewed stated they receive 5 calls a week and have the potential to earn more calls. Youth would like to have the opportunity for more calls either through earning them or to increase family bonding. 1377 ACCESS TO LEGAL SERVICES Policy 973: Access to Legal Services None of the youth interviewed had attorney The facility administrator shall develop written visits. Facility staff noted there are ample procedures to ensure the right of youth to have locations for attorney visits onsite, access to the courts and legal services. Such ☒ ☐ ☐ attorneys may call for youth, and youth access shall include: may write. (a) access, upon request by the youth, to licensed Policy 973.4(a): Access to Courts and attorneys and their authorized representatives; ☒ ☐ ☐ Legal Services (b) provision for confidential consultation with Policy 973.4(b): Access to Courts and attorneys; and, ☒ ☐ ☐ Legal Services (c) unlimited postage free, legal correspondence Policy 973.4(c): Access to Courts and and cost-free telephone access as Legal Services ☒ ☐ ☐ appropriate. 1390 DISCIPLINE Policy 976.3: Policy The facility administrator shall develop and See below. Compliance based on policy implement written policies and procedures for the and interview. discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline shall be ☒ ☐ ☐ imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Policy 976.3(a): Policy ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet Policy 976.3(b): Policy and personal hygiene items, and clean ☒ ☐ ☐ clothing; (c) full nutrition; Policy 976.3(c): Policy ☒ ☐ ☐ 7420 Riverside Southwest JH PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (d) contact with parent or attorney; Policy 976.3(d): Policy We noted that in some cases youth are denied access to phones as part of discipline and behavior management, yet ☐ in some cases, this could disrupt ☒ ☐ communication with their parents. Technical assistance provided and facility managers noticed that youth cannot be denied contact to their parents and staff should ensure this is not occurring. (e) exercise; Policy 976.3(e): Policy ☒ ☐ ☐ (f) medical services and counseling; Policy 976.3(f): Policy ☒ ☐ ☐ (g) religious services; Policy 976.3(g): Policy ☒ ☐ ☐ (h) clean and sanitary living conditions; Policy 976.3(h): Policy ☒ ☐ ☐ (i) the right to send and receive mail; Policy 976.3(i): Policy ☒ ☐ ☐ (j) education; and, Policy 976.3(j): Policy ☒ ☐ ☐ (k) rehabilitative programming. Policy 976.3(k): Policy ☒ ☐ ☐ The facility administrator shall establish rules of Policy 976.3: Policy conduct and disciplinary penalties to guide the Policy 976.5: Minor Rule Violations conduct of youth. Such rules and penalties shall Policy 976.8: Major Rule Violations include both major violations and minor violations, be stated simply and affirmatively, and be made ☐ ☒ ☐ At inspection, it was noted there was no available to all youth. Provision shall be made to clear identifier between the action and the provide accessible information to youth with discipline/sanctions. This has now been disabilities, limited English proficiency, or limited addressed. Compliance is pending full literacy. implementation. 1391 DISCIPLINE PROCESS Policy 976: Incentives and Discipline Process The facility administrator shall develop and implement written policies and procedures for the ☒ ☐ ☐ administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Policy 976.3: Policy discipline for violation of rules; ☒ ☐ ☐ Only Probation staff are responsible for imposing discipline. (b) prohibiting discipline to be delegated to any Policy 976.3: Policy youth; ☒ ☐ ☐ (c) definition of major and minor rule violations and Policy 976.5: Minor Rule Violations their consequences, and due process Policy 976.8: Major Rule Violations ☒ ☐ ☐ requirements; (d) trauma-informed approaches and positive 976.3: Policy behavior interventions; (Policy and Procedure not yet approved) ☐ ☒ ☐ 7420 Riverside Southwest JH PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (e) minor rule violations may be handled informally 976.3: Policy by counseling, advising the youth of expected 976.5: Minor Rule Violations conduct imposing a minor consequence. Discipline shall be accompanied by written ☒ ☐ ☐ documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Policy 976.3: Policy shall be documented and require the following: We found the policy, procedure, and the standard of work have not been fully updated, approved, and released to staff ☐ ☒ ☐ which looks to be causing confusion leading to compliance drift and ultimately leaves these sections non-compliant. (1) written notice of violation prior to a hearing; Policy 976.11 Procedure for Due Process for Major Discipline ☐ ☒ ☐ (2) accommodations provided to youth with Policy 976.3: Policy disabilities, limited literacy, and English ☐ ☒ ☐ language learners; Policy 976.10: Due Process for Discipline (3) hearing by a person who is not a party to Policy 976.11 Procedure for Due Process the incident; ☐ ☒ ☐ for Major Discipline (4) opportunity for the youth to be heard, Policy 976.11.1: Disciplinary Hearing present evidence and testimony; ☐ ☒ ☐ Process/ DHO Responsibilities (5) provision for youth to be assisted by staff in Policy 976.11.1: Disciplinary Hearing the hearing process; ☐ ☒ ☐ Process/ DHO Responsibilities (6) provision for administrative review. Policy 976.12: Procedures for the Appeal ☒ ☐ ☐ Process for Major Discipline (g) violations that result in a removal from camp or 976.8: Major Rule Violations commitment program, but not a return to court, will follow the due process provisions in ☐ ☒ ☐ subsection (e) above. 7420 Riverside Southwest JH PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE • Juvenile Facilities Response Plan DISEASES. June 2, 2022 • Policy 987: Management of The health administrator/responsible physician, in Communicable Disease cooperation with the facility administrator and the • Medical Policies and Procedures local health officer, shall develop written policies • Juvenile Facilities Response Plan and procedures to address the identification, June 2, 2022 treatment, control and follow-up management of • Y114-Manament of Communicable communicable diseases. The policies and Disease procedures shall address, but not be limited to: • Y134 Communication on Patients Health Needs • Y128-Training for Child Supervision Personnel ☒ ☐ ☐ • Y131-Infectious Control Plan The facility is cognizant of minimizing the spread of COVID-19. All staff and visitors entering the facility are temperature checked prior to entering the facility and their results are logged. Cleaning schedules have been established in all units and logs to ensure the schedules are adhered to. Youth are screened at intake prior to movement to their living unit. Youth are evaluated and tested at any sign of illness. (a) Intake health screening procedures; ☒ ☐ ☐ (b) Identification of relevant symptoms; ☒ ☐ ☐ (c) Referral for medical evaluation; ☒ ☐ ☐ (d) Treatment responsibilities during detention; ☒ ☐ ☐ (e) Coordination with public and private community-based resources for follow-up ☒ ☐ ☐ treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ The policies and procedures shall be updated as necessary to reflect communicable disease priorities identified by the local health officer and ☒ ☐ ☐ currently recommended public health interventions. 7420 Riverside Southwest JH PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1433 REQUESTS FOR HEALTH CARE Policy 990.4.1: Request for Services SERVICES (EXCERPT) A youth may request health care and mental health care services by filling out a The health administrator, in cooperation with the nursing or behavior health care request facility administrator, shall develop policy and form and placing it in the health care ☒ ☐ ☐ procedures to establish a daily routine for youth to request box on each living unit or by convey requests for emergency and non- asking staff to call directly. emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 1018: Standard Facility Clothing Issue The youth’s personal clothing, undergarments and All youth interviewed noted they have been footwear may be substituted for the institutional and continue to be provided with all clothing and footwear specified in this regulation. necessary clothing that is suitable for the The facility has the primary responsibility to weather. While speaking with the youth, provide clothing and footwear. Clothing provisions ☒ ☐ ☐ their clothing was observed and it was shall ensure that: clean and in good shape. We did not see any rips or tears. All youth noted to have their own underwear. Their shoes were newer and did not have any holes on the soles. (a) Clothing is clean, reasonably fitted, durable, Policy 1018.4(a) Issuance of Clothing easily laundered, in good repair, and free of ☒ ☐ ☐ holes and tears. (b) The standard issue of climatically suitable Policy 1018.4(c) Issuance of Clothing clothing for youth shall consist of but not be ☒ ☐ ☐ limited to: (1) Socks and serviceable footwear; Policy 1018.4(c)1 Issuance of Clothing ☒ ☐ ☐ (2) Outer garments; Policy 1018.4(c)5 Issuance of Clothing ☒ ☐ ☐ (3) New non-disposable underwear which Policy 1018.4(c)3 Issuance of Clothing shall remain with the youth throughout their ☒ ☐ ☐ stay, and; (4) Undergarments, that are freshly laundered Policy 1018.4(c)4 Issuance of Clothing and free of stains, including tee shirts and ☒ ☐ ☐ bras. (c) Clothing is laundered at the temperature Policy 1018.4(b) Issuance of Clothing required by local ordinances for the commercial laundries and dried completely in ☒ ☐ ☐ a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Policy 1018.4(c)8 Issuance of Clothing ☒ ☐ ☐ 7420 Riverside Southwest JH PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS 1482 CLOTHING EXCHANGE Policy 1020.4 Frequency The facility administrator shall develop and Youth indicated that all clothing is implement written policies and site-specific exchanged as required per regulatory procedures for the cleaning and scheduled expectations. exchange of clothing. Unless work, climatic conditions, or illness necessitates more frequent ☒ ☐ ☐ exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 1022. Control of Vermin and Ecto- PERSONAL CLOTHING Parasites in Youths’ Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination ☒ ☐ ☐ and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 1024: Issue of Personal Care Items There shall be written policies and site-specific All youth we spoke to noted they had procedures developed and implemented by the access to and were provided with all items facility administrator for the availability of personal as noted. hygiene items. Each female youth shall be ☒ ☐ ☐ provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Policy 124.4(a) Requirements ☒ ☐ ☐ (b) Toothpaste; Policy 124.4(b) Requirements ☒ ☐ ☐ (c) Soap; Policy 124.4(c) Requirements ☒ ☐ ☐ (d) Comb; Policy 124.4(d) Requirements ☒ ☐ ☐ (e) Shaving implements; Policy 124.4 Requirements ☒ ☐ ☐ (f) Deodorant; Policy 124.4(e) Requirements ☒ ☐ ☐ (g) Lotion; Policy 124.4(f) Requirements ☒ ☐ ☐ (h) Shampoo; and, Policy 124.4(g) Requirements ☒ ☐ ☐ (i) Post-shower conditioning hair products. Policy 124.4(h) Requirements ☒ ☐ ☐ 7420 Riverside Southwest JH PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS Youth shall not be required to share any personal Policy 124.4 Requirements care items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the ☒ ☐ ☐ skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 1025: Personal Hygiene There shall be written policies and site specific Showers are provided daily. Youth shower procedures developed and implemented by the mostly at night. They are given multiple facility administrator for showering/bathing and chances throughout the day and evening ☒ ☐ ☐ brushing of teeth. Youth shall be permitted to to brush their teeth after meals. shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 1026: Shaving Policy 1026.3 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons Most of the youth we spoke to noted they of identification in Court. All youth shall have equal are aware they can ask for razor access. ☒ ☐ ☐ opportunity to shave face and body hair. The Some youth stated they did not know. facility administrator may suspend this Managers will address with the group the requirement in relation to youth who are ability to shave daily if they ask. considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Policy 1027: Hair Care Services Policy 1027.3: Policy Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services Haircuts are available monthly for boys monthly. Equipment shall be cleaned and ☒ ☐ ☐ and girls. disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 1028: Standard Bedding and Linen Issuance Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth ☒ ☐ ☐ entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination Policy 1028.4(a) Issuance which meets the requirements of Section 1502 ☒ ☐ ☐ of these regulations; (b) One pillow and a pillow case unless provided Policy 1028.4(b) Issuance for in (a) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Policy 1028.4(c) Issuance ☒ ☐ ☐ 7420 Riverside Southwest JH PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION P/P REFERENCE - COMMENTS (d) One towel; and, Policy 1028.4(d) Issuance ☒ ☐ ☐ (e) One blanket or more, up on request Policy 1028.4(e) Issuance ☒ ☐ ☐ All youth noted they can ask for and receive extra blankets as needed. 1501 BEDDING LINEN EXCHANGE Policy 1029.4 Frequency Laundry Linen Exchange Schedule The facility administrator shall develop and provided. Discussed with youth. All note implement site specific written policies and they have clean, fresh linens provided. procedures for the scheduled exchange of laundered bedding and linen issued to each youth ☒ ☐ ☐ housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or 1029.4 Frequency laundered once a month. 1029.5 Soiled Bedding and Linen ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND Policy 1031 Facility Sanitation, Safety and MAINTENANCE Maintenance. The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, equipment, ☒ ☐ ☐ including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7420 Riverside Southwest JH PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being ☐ ☒ provided at the facility. (Refer to the JPCF ☐ Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through ☒ ☐ ☐ 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the facility) as outlined in ☒ ☐ ☐ the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Vi ☐ Dependent or neglected minors who are defined olati under Section 300 of the Welfare and Institutions ☒ ☐ on Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate Vi ☐ from Juvenile Delinquents (WIC 602)? (WIC olati ☒ ☐ 207[d]). on Federal Minors (ICE Holds or ORR Contract) are held in the facility. ☐ ☒ ☐ If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a ☐ ☒ ☐ person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Vi ☐ separated from minors. olati ☒ ☐ on 7420 Riverside Southwest JH PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 Adult inmates from an adult facility (e.g. inmate Vi workers or “Scared Straight” programs) are not ☐ olati allowed in the facility in a manner that allows ☒ ☐ on contact with minors. 7420 Riverside Southwest JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 BOARD OF STATE AND COMMUNITY CORRECTIONS – BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001 California Code of Regulations (CCR) BSCC Code: 7420 FACILITY NAME: FACILITY TYPE: Southwest Juvenile Hall Juvenile Hall APPLICABLE REGULATIONS (Check All That 4/98: X 2001: OTHER: Apply): FIELD REPRESENTATIVES: DATE: Lisa Southwell September 2, 2022 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of Four holding rooms. X minors pending admission to JH Provides access to a shower X Provides a secure vault or storage space for X minor's valuables Provides telephone access to minors X Provides staff access to hot and cold running Adjacent shower/toilet room. water X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor X area Contains seating to accommodate all minors as X specified in these regulations Provides access to a toilet, washbasin and drinking fountain as specified in these X regulations Maximizes staff visual supervision Full glazing. X Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double X occupancy sleeping rooms, dormitories and dayrooms. 7420 Riverside Southwest JH PHY 20-22 - 1 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) New generation design. Corridors in living areas are at least eight feet X wide. When doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and X contain sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) Have a toilet, wash basin and drinking fountain X unless a procedure is in effect to provide other access to these fixtures Single Occupancy Sleeping Rooms (1.7) X Minimum of 63 square feet of floor area and a clear ceiling height or eight feet 98: A door view panel is constructed of security Good visibility provided by 5" x 36" view glazing and is a maximum of 144 square panels. inches. X 01: View panel size changed to a minimum of 144 inches. Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear X ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches Dormitories (1.9) 1009 square feet. In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a X minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for X no fewer than four minors. JH dormitories for detained minors are designed Alternate means of compliance for 20 X for no more than 15 minors (NA camps). person dormitories granted 5/18/00. JH dormitories for court commitments are designed for no more than 30 minors (NA X Camps). 7420 Riverside Southwest JH PHY 20-22 - 2 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 X square feet of floor area per minor. All dayrooms provide access to toilets, wash X basins, drinking fountains and showers. Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet X dedicated indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors One courtyard = 3,278 square feet. have a minimum of 9,000 square feet One courtyard = 2,951 square feet. dedicated indoor-outdoor space, plus a field Recreation yard = 42,263 square feet. area. The field area contains a minimum of one acre with a minimum dimension of 100 X feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor-outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor- outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is X equipped and of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single X dimension less than 40 feet. Outdoor recreation area lighting allows for X evening activities and provides security. 7420 Riverside Southwest JH PHY 20-22 - 3 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Academic Classrooms (NA SPJH; 1.12) Each unit has one classroom plus there is an additional classroom. X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available X for every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 Four classrooms @ 722 square feet. square feet of floor space for the teacher's desk The additional classroom contains 748 X and work area, and a minimum of 28 square feet square feet. floor space per minor. There is a communication system in each classroom that allows for immediate response to X emergencies. Safety Room (1.13) Provides a minimum of 63 square feet of floor X space and a minimum clear ceiling height of eight feet Limited to one minor X Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide X a view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these Threshold monitoring. X regulations Access to a toilet, wash basin and drinking Adjacent toilet/shower room. X fountain is provided. Medical Examination Room (NA SPJH; 1.14) Two exam rooms. There is a minimum of one suitably equipped X medical examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is used for no other X purpose; Privacy for minors; X Lockable storage for medical supplies; X Locked cabinets. Not less than 144 square feet floor space with 10' x 14'6". X no single dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X 7420 Riverside Southwest JH PHY 20-22 - 4 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Pharmaceutical Storage (1.15) There is lockable storage space for medical X supplies and pharmaceutical preparations as specified by Title 15, § 1438. Dining Areas (NA SPJH; 1.16) Central dining contains 2,359 square feet. There is a minimum of 15 square feet floor X space and sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate X visual barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.19) Located in intake. There is a minimum of 80 cubic feet of storage X space per minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each unit has personal storage. Each minor has a minimum of nine cubic feet of X secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety X equipment, such as fire extinguishers, self- contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) Each unit. There is at least one securely lockable janitorial X closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping X rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. 7420 Riverside Southwest JH PHY 20-22 - 5 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central X control points, to maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) In each unit and in intake. Contain a minimum of 60 square feet of floor X area and provide for confidential consultation with minors There is a minimum of one suitably furnished X interview room for each 30 minors in JHs. There is a minimum of one suitably furnished X interview room in each camp. Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a X minimum clear ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking X fountain as specified in these regulations Maximizes staffs' visual supervision of minors X Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked X holding rooms. One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or X tempered water and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and X staff in living areas and indoor-outdoor recreation areas. 7420 Riverside Southwest JH PHY 20-22 - 6 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that X prevents waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are X available on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without X mitigating staff's ability to supervise. Beds (2.5) Concrete beds = 30" x 83". Bunk beds = 30" x 77". Beds are at least 30 inches wide and 76 long X and are of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and X spaced no less than 36 inches apart. Lighting (2.6) There is at least 20 foot-candles (216 1x) of X illumination at desk level in locked sleeping rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good X visibility and is conducive to sleep. Padding (2.7) Padding in safety rooms covers the floor, door X and walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper- resistant fire sprinkler as approved by the State X Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded X to all padded surfaces; and, is without exposed seams. Seating (2.8) Concrete seating. Seating is designed for the level of security. X When bench seating is used, 18 inches of bench seating is allowed for each person. 7420 Riverside Southwest JH PHY 20-22 - 7 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Weapons Locker ( 2.9) Weapons lockers are located outside the X security perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking X device. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. (See regulation for X specific requirements. Note areas of non- compliance that are applicable to the facility type and construction date in the "comments" section.) 7420 Riverside Southwest JH PHY 20-22 - 8 - J456 PHY 98 01.dot (03/01) BOARD OF STATE AND COMMUNITY CORRECTIONS – BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7420 FACILITY: TYPE: RC: Riverside County Southwest Juvenile Hall JH 99 FIELD REPRESENTATIVES: DATE: Lisa Southwell September 2, 2022 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) COMMENTS Unit Room Applicable Total Room or Square/Cubic Designation Type Standards # RC s RC Feet T U W F S Beds INTAKE (Detention Control) 145 Holding 1998 1 (2) 9' x 7'5" x 9'11" 1 1 1 Accessible cell. 67 square feet. 43" bench. 146 Holding 1998 1 (2) 8' x 7'5" x 9'11" 1 1 1 59 square feet. 43" bench. 147 Holding 1998 1 (2) 8' x 7'5" x 9'11" 1 1 1 59 square feet. 43" bench. 148 Holding 1998 1 (2) 8' x 7'5" x 9'11" 1 1 1 59 square feet. 43" bench. 143 Safety 1998 1 (1) 11'9" x 6'6" x 76 square feet. 9'11" HOUSING Unit 1 Single 1998 2 1 1 2 8' x 10'1" x 10' 1 1 1 81 square ft. Accessible cells. Chase is 4 sq. ft. Single 1998 17 1 1 17 7'1" x 10'1" x 10' 1 1 1 71 sq. ft. All cells at least this size. Chase is 4 sq. ft. Dayroo 1998 Irregular 1 1 1 6 Minimally 2269 square feet. -1 S for Cold m decontamination Unit 2 Single 1998 2 1 1 2 8' x 10'1" x 10' 1 1 1 81 square ft. Accessible cells. Chase is 4 sq. ft. Single 1998 18 1 1 18 7'1" x 10'1" x 10' 1 1 1 71 sq. ft. All cells at least this size. Chase is 4 sq. ft. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7420 Riverside Southwest JH LASE 20-22 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) COMMENTS Unit Room Applicable Total Room or Square/Cubic Designation Type Standards # RC s RC Feet T U W F S Beds Dayroo 1998 Irregular 1 1 1 6 Minimally 2269 square feet. -1S m Unit 3 Single 1998 2 1 1 2 8' x 10'1" x 10' 1 1 1 81 square ft. Accessible cells. Chase is 4 sq. ft. Single 1998 8 1 1 8 7'1" x 10'1" x 10' 1 1 1 71 sq. ft. All cells at least this size. Chase is 4 sq. ft. Dorm 1998 1 20 20 20 Irregular 2 2 4 3 1009 square feet. Dayroo 1998 Irregular 1 1 1 3 Minimally 2269 square feet. m Dayroom (34'2" x 54'8") + (19'2" x 15') + (15' x 15'/2). Unit 4 Single 1998 2 1 1 2 8' x 10'1" x 10' 1 1 1 81 square ft. Accessible cells. Chase is 4 sq. ft. Single 1998 8 1 1 8 7'1" x 10'1" x 10' 1 1 1 71 sq. ft. All cells at least this size. Chase is 4 sq. ft. Dorm 1998 1 20 20 20 Irregular 3 4 3 1009 square feet. Dayroo 1998 Irregular 2 1 3 Minimally 2269 square feet. m + 1 Dayroom (34'2" x 54'8") + (19'2" x 15') + (15' x 15'/2). Historical Notes: Intake: N/A Unit 1: Toilet room off of dayroom for special use only. Ceiling height in toilet room is only 7'3". Dayroom (34'2" x 54'8") + (19'2" x 15') + (15' x 15'/2). Four of the showers are on the ground floor, three are on the upper tier. Unit 2: Toilet room off of dayroom for special use only. Ceiling height in toilet room is only 7'3". Dayroom (34'2" x 54'8") + (19'2" x 15') + (15' x 15'/2). Four of the showers are on the ground floor, three are on the upper tier. Unit 3: Alternate means of compliance for 20 bed dormitory granted 5/18/00. Dormitory measurements (14'7" x 60'9") + (13'6" x 5'10") + (9'5" x 9'5"/2). 2012-14 Inspection: This unit was unoccupied and was not inspected. Unit 4: Note: Alternate means of compliance for 20 bed dormitory granted 5/18/00. Dormitory measurements (14'7" x 60'9") + (13'6" x 5'10") + (9'5" x 9'5"/2). *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7420 Riverside Southwest JH LASE 20-22 - 2 - J460 LAS JUV.dot (03/01) 2014-2016 Evaluated full facility for LASE. Unit 1: 1 S for Cold decontamination. Unit 2: -1S RC 99 (40 Dorm beds and 59 Single) 2016-2018 LASE: RC remains same, no change 99 2018-2020 LASE: RC remains same, no changes. RC 99 2020-2022: Females moved to YTEC. All males, detention beds at this time. RC 99 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7420 Riverside Southwest JH LASE 20-22 - 3 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7421 FACILITY NAME: FACILITY TYPE: Indio Juvenile Hall Juvenile Hall PERSON(S) INTERVIEWED: Michael Brinkman; Division Director; Emil Fischer, Assistant Director, Senior PCO Victor Regaldo, Juan Damian, Rigoberto Rodriguez, Tanya Strickland; Senior Clinical Therapist, Art Kimball; Principal, Residents, Ages 16,17 and 18. FIELD REPRESENTATIVE: DATE: Lisa Southwell June 27-July 1, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND Policy 903: County Inspection and EVALUATION OF BUILDING AND GROUNDS Evaluation of Building and Grounds On an annual basis, or as otherwise required by ☐ law, each juvenile facility administrator shall obtain ☒ ☐ a documented inspection and evaluation from the following: 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7421 Riverside Indio JH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 (A) County building inspection by agency Policy 903(a): County Inspection and designated by the Board of Supervisors to Evaluation of Building and Grounds approve building safety; 2020 The 2020 building inspection was completed on October 27, 2020, by David Hesterly, Construction Inspector II, Design and Construction Division Facilities Management. There were areas needing correction that were later found to be corrected when proof of correction was provided November 24, 2020. An email response was provided to Probation on November 25, 2020, noting confirmation of the ☒ ☐ ☐ corrections. 2021 The 2021 building inspection was completed on December 16, 2021, by Andres Alfaro, Deputy Building Official, Design and Construction Division Facilities Management. Reinspection’s addressing the deficiencies and corrections were completed on March 2, 2022. A letter was received in June 2022 noting this information. 2022: The 2022 inspection is due by the end of the year. (B) Fire authority having jurisdiction, including a Policy 903(b): County Inspection and fire clearance as required by Health and Safety Evaluation of Building and Grounds Code Section 13146.1 (a) and (b); The fire inspection was completed in October 2021 with some corrections ☒ ☐ ☐ noted as being needed by Johnathan Baker, FSI, Indio Riverside County Fire Department. All corrections were remedied and, on November 4, 2021, the fire clearance was granted. 7421 Riverside Indio JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 (C) Local health officer, inspection in accordance Policy 903(c ): County Inspection and with Health and Safety Code Section 101045; Evaluation of Building and Grounds 2020 Medical Mental Health: Deferred Nutrition: Deferred Environmental Health: Deferred On June 25, 2020, Renita Hudson, supervising Office Assistant II, informed Probation that the inspections would be deferred until further notice. 2021 Medical Mental Health: Completed 11/4/2021 by Linda Hastings, R.N., PHN. ☒ ☐ ☐ There were no corrections identified. Nutrition: 11/4/2021 by Maureen McCarthy, RD Nutritionist conducted virtually. There were no corrections identified. Environmental Health: 11/4/2021 conducted virtually. Inspection documentation provided recommendations for corrections. The inspector noted that if these issues were not addressed this could lead to future non-compliance. 2022 The 2022 inspections are pending. 7421 Riverside Indio JH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 (D) County superintendent of schools on the Policy 903(d): County Inspection and adequacy of educational services and facilities Evaluation of Building and Grounds as required in Section 1370; Education for the facility is provided by Riverside County Office of Education. 2020 On October 28, 2020, the Facility was inspected by Monica Hatcher, Principal, Central Valley Juvenile Court School/Youth Justice Center, San Bernardino County Superintendent of Schools. Ms. Hatcher found the school ☒ ☐ ☐ program to meet regulatory expectations. 2021 On October 28, 2021, the Facility was inspected by Monica Hatcher, Principal, Central Valley Juvenile Court School/Youth Justice Center, San Bernardino County Superintendent of Schools. Ms. Hatcher found the school program to meet regulatory expectations. 2022 The 2022 inspection is due by the end of the year. (E) Juvenile court as required by Section 209 of the Policy 903(e): County Inspection and Welfare and Institutions Code Evaluation of Building and Grounds 2020 The facility was inspected by the Honorable Judith Clark on November 20, 2020. Judge Clark found the facility to be suitable to house youth. ☒ ☐ ☐ 2021 The facility was inspected by the Honorable Susanne Cho on November 30, 2021. Judge Cho found the facility to be suitable to house youth. 2022 The 2022 inspection is due by the end of the year. 7421 Riverside Indio JH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 (F) Juvenile Justice Commission as required by Policy 903(f): County Inspection and Section 229 of the Welfare and Institutions Evaluation of Building and Grounds Code or Probation Commission as required by The Juvenile Justice Commission Section 240 of the Welfare and Institutions conducts annual inspections of the facility. Code. 2021 The facility was inspected on November ☒ ☐ ☐ 19, 2021, by Commissioners Curtis, Cook, Lippert, Tores, and Callopy. The final report noted overall compliance and the Commission members were pleased with the facility. 2022 The 2022 inspection is due by the end of the year. 1320 APPOINTMENT AND QUALIFICATIONS Policy 905: Appointment and Qualifications BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Signed letters dated December 3, 2021, and June 9, 2022, received from Chief Officer’s certification letter confirming that all Probation Officer Ron Miller certifying all elements of regulation are met. appointments of staff are pursuant to the (a) Appointment applicable laws and that all staff present In each juvenile facility there shall be a ☒ ☐ ☐ at the facility meet all required superintendent, director or facility manager in qualifications. All non-employees also receive appropriate clearances prior to charge of its program and employees. Such entering. superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess Policy 905.4(a): Employee Qualifications knowledge, skills and abilities appropriate to their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 905.4(b): Employee Qualifications examination including tuberculosis screening test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the Policy 905.4(c): Employee Qualifications selection and training requirements adopted by ☒ ☐ ☐ the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 905.4(d): Employee Qualifications employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. 7421 Riverside Indio JH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 (c) Contract personnel, volunteers, and other non- Policy 905.4: Employee Qualifications and employees of the facility, who may be present Policy 908: Initial Orientation for Non- at the facility, shall have such clearance and Sworn Staff and Others ☒ ☐ ☐ qualifications as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: 7421 Riverside Indio JH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 a) have an adequate number of personnel Policy 906.4(a): Staffing Requirements sufficient to carry out the overall facility Inspection results are based on a snapshot operation and its programming, to provide for of time. Staffing documentation was safety and security of youth and staff, and meet requested and provided for a specific time established standards and regulations; frame within the cycle. There is currently 1 Probation Director, 1 Probation Assistant Director, 7 Supervisors, 9 Senior Probation Correctional Officers (1 vacancy) and 42 Probation Correctional Officers (10 vacancies). There are also several other non-sworn administrative staff. In total, the facility is allocated 87 staff; 69 positions are filled and there are 18 current vacancies, 11 of which are sworn staff positions. There are generally anywhere from 10-11 staff on the AM shift and 11-12 on the PM shift. LN shifts only have 6 or 7 staff total and one of these staff is tasked with supervisory status. The facility population has ranged from a low of 29 to a high of 39 in June 2022. ☒ ☐ ☐ Overall, when the population is low, when there are no emergencies or other unforeseen circumstances, the facility is adequately staffed; however, when facility staff are faced with COVID isolations, a high number of COVID call ins, Protective Custodies and other separation statuses that may require a one on one, emergency transports etc. that may occur at the same time, these are the times the facility would be unable to adequately carry out the overall facility operation. These issues are unforeseen yet are an expectation of operating a 24-hour detention facility. Facility management must have the tools and ability to staff the facility in a safe and secure manner. Technical assistance discussed and provided to facility management team of the above and that the agency should have an emergency plan in place should the facility need to call in staff or reinforcements if needed in an expedited manner. 7421 Riverside Indio JH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 b) ensure that no required services shall be Policy 906.4(b): Staffing Requirements denied because of insufficient numbers of staff on duty absent exigent circumstances; We are unaware of any required service that has been denied as a result of insufficient staffing. However, in the event ☒ ☐ ☐ this occurs, the facility would be found non- compliant. This has been explained to the facility manager and the Chief Deputy Probation Officer through technical assistance. c) have a sufficient number of supervisory level Policy 906.4(c): Staffing Requirements staff to ensure adequate supervision of all staff There are always supervisors in the members; building during the AM and PM shift who oversee operations. In some cases, a Senior officer may act as the acting ☒ ☐ ☐ supervisor in the event of a last-minute sick call. The LN shifts do not have a supervisor assigned. The LN is covered with an assigned full time acting supervisor who has full responsibility of a supervisor during that time. d) have a clearly identified person on duty at all Policy 906.4(e): Staffing Requirements times who is responsible for operations and The Officer of the Day is responsible for activities and has completed the Juvenile ☒ ☐ ☐ the operations of the facility. Facility staff Corrections Officer Core Course and PC 832 are responsible for the unit activities of the training; youth. e) have at least one staff member present on each Policy 906.4(f): Staffing Requirements living unit whenever there are youth in the living There is always a staff present in the unit unit; ☒ ☐ ☐ or where a youth is present. Youth are not left alone. f) have sufficient food service personnel relative Policy 906.4(g): Staffing Requirements to the number and security of living units, The facility has a full dining hall but, including staff qualified and available to: plan currently due to COVID, the youth eat in menus meeting nutritional requirements of their units. youth; provide kitchen supervision; direct food ☒ ☐ ☐ preparation and servings; conduct related The dining hall is staffed by facility cooks training programs for culinary staff; and who plan and prepare all meals. Cooks do maintain necessary records; or, a facility may not supervise youth. serve food that meets nutritional standards prepared by an outside source; 7421 Riverside Indio JH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 g) have sufficient administrative, clerical, Policy 906.4(h): Staffing Requirements recreational, medical, dental, mental health, building maintenance, transportation, control room, facility security and other support for the ☒ ☐ ☐ efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to Policy 906.4(i): Staffing Requirements provide continuous wide-awake supervision of youth, subject to temporary variations in staff ☒ ☐ ☐ assignments to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Policy 906.5(a): Youth-To-Staff Ratio by (A) during the hours that youth are awake, one Facility (Juvenile Detention Facilities) wide-awake youth supervision staff member on ☒ ☐ ☐ Facility population is low. The facility is and duty for each 10 youth in detention: has been compliant with ratio. (B) during the hours that youth are confined to Policy 906.5(b): Youth-To-Staff Ratio by their room for the purpose of sleeping, one Facility (Juvenile Detention Facilities) ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision Policy 906.5(c): Youth-To-Staff Ratio by staff members on duty at all times, Facility (Juvenile Detention Facilities) regardless of the number of youth in detention, unless an arrangement has been ☒ ☐ ☐ made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy 906.5(d): Youth-To-Staff Ratio by duty who is the same gender as youth housed Facility (Juvenile Detention Facilities) in the facility. ☒ ☐ ☐ There are always male and female staff on duty. (E) personnel with primary responsibility for other Policy 906.5(e): Youth-To-Staff Ratio by duties such as administration, supervision of Facility (Juvenile Detention Facilities) personnel, academic or trade instruction, ☒ ☐ ☐ Only youth supervision staff provide clerical, kitchen or maintenance shall not be supervision of the youth. classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum Facility is not a Special Purpose Juvenile youth-staff ratio) Hall (A) during hours that youth are awake, one wide- ☐ ☐ ☒ The remainder is marked as NA awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; 7421 Riverside Indio JH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed ☐ ☐ ☒ in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Facility is not a Camp (A) during the hours that youth are awake, one ☐ ☐ ☒ The remainder is marked as NA wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed ☐ ☐ ☒ in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; ☐ ☐ ☒ and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, kitchen or maintenance ☐ ☐ ☒ shall not be classified as youth supervision staff positions. 7421 Riverside Indio JH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 1322 YOUTH SUPERVISION STAFF Policy 907.4(a): Detainee Supervision Staff ORIENTATION AND TRAINING Orientation and Training (a) Prior to assuming any responsibilities each youth supervision staff member shall be Each new staff, upon reporting to the properly oriented to their duties, including: facility, is assigned to a training officer who assists the new officer in their orientation and training process. The training plan is split into a 7-day plan, one of which is an observation shift. Each day is signed off with the training officer. A sworn Staff Orientation and Training Document is completed on all ☒ ☐ ☐ new staff. Documentation provided for one employee and several other with training records. All new staff must also attend CORE and complete the PC 832 Course by the end of the staff members 1st year. Technical assistance provided and suggested for all facilities that a supervisor be assigned to review and approve all training packets as they are completed as an ancillary assignment. (1) youth supervision duties; Policy 907.4(a)1: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (2) scope of decisions they shall make; Policy 907.4(a)2: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (3) the identity of their supervisor; Policy 907.4(a)3: Detainee Supervision Staff Orientation and Training ☒ ☐ ☐ (4) the identity of persons who are responsible Policy 907.4(a)4: Detainee Supervision to them; ☒ ☐ ☐ Staff Orientation and Training (5) persons to contact for decisions that are Policy 907.4(a)5: Detainee Supervision beyond their responsibility; and ☒ ☐ ☐ Staff Orientation and Training (6) ethical responsibilities. Policy 907.4(a)6: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (b) Prior to assuming any responsibility for the Policy 907.4(b): Detainee Supervision Staff supervision of youth, each youth supervision Orientation and Training staff member shall receive a minimum of 40 ☒ ☐ ☐ hours of facility-specific orientation, including: (1) individual and group supervision Policy 907.4(b)2: Detainee Supervision techniques; ☒ ☐ ☐ Staff Orientation and Training (2) regulations and policies relating to Policy 907.4(b3): Detainee Supervision discipline and rights of youth pursuant to Staff Orientation and Training ☒ ☐ ☐ law and the provisions of this chapter; (3) basic health, sanitation and safety Policy 907.4(b)4: Detainee Supervision measures; ☒ ☐ ☐ Staff Orientation and Training (4) suicide prevention and response to suicide Policy 907.4(b)5: Detainee Supervision attempts ☒ ☐ ☐ Staff Orientation and Training 7421 Riverside Indio JH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 (5) policies regarding use of force, de- Policy 907.4(b)6: Detainee Supervision escalation techniques, chemical agents, Staff Orientation and Training ☒ ☐ ☐ mechanical and physical restraints; (6) review of policies and procedures Policy 907.4(b)7: Detainee Supervision referencing trauma and trauma-informed Staff Orientation and Training ☒ ☐ ☐ approaches; (7) procedures to follow in the event of Policy 907.4(b)8: Detainee Supervision emergencies; ☒ ☐ ☐ Staff Orientation and Training (8) routine security measures, including facility Policy 907.4(b)9: Detainee Supervision perimeter and grounds; ☒ ☐ ☐ Staff Orientation and Training (9) crisis intervention and mental health Policy 907.4(b)10: Detainee Supervision referrals to mental health services; ☒ ☐ ☐ Staff Orientation and Training (10) documentation; and Policy 907.4(b)11: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (11) fire/life safety training Policy 907.4(b)12: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (c) Prior to assuming sole supervision of youth, Policy 907.4(d): Detainee Supervision Staff each youth supervision staff member shall Orientation and Training successfully complete the requirements of the Juvenile Corrections Officer Core Course ☒ ☐ ☐ All staff complete CORE Training prior to 1 pursuant to Penal Code Section 6035. year of service and prior to assuming sole supervision of youth. (d) Prior to exercising the powers of a peace officer Policy 907.4(e): Detainee Supervision Staff youth supervision staff shall successfully Orientation and Training complete training pursuant to Section 830 et ☒ ☐ ☐ seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 909.3: Fire and Life Safety Whenever there is a youth in a juvenile facility, There is always wide-awake staff on duty. there shall be at least one wide awake person on ☒ ☐ ☐ duty at all times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7421 Riverside Indio JH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 1324 POLICY AND PROCEDURES MANUAL Policy 910.3: Policy and Procedures All facility administrators shall develop, publish, and Manual implement a manual of written policies and Riverside County Probation Department procedures that address, at a minimum, all Policy Manual regulations that are applicable to the facility. Such a manual shall be made available to all employees, Most of the facility policies and procedures reviewed by all employees, and shall be have been reviewed, updated, and administratively reviewed at a minimum every two provided to staff as required; however, years, and updated, as necessary. Those records there are some pertinent policies and relating to the standards and requirements set forth procedures referred to as “Standard of in these regulations shall be accessible to the Work” which have not yet completed the full Board on request. ☐ review process through the executive team, ☒ ☐ The manual shall include: been disseminated to staff for review, then implemented in the facility. This includes, but is not limited to, Separation, Room Confinement, and Discipline Due Process. These “Standard of Work” documents provide specific direction to staff and have impacted staff documentation in these areas. This issue impacts Section 1324, Policy Manual but the individual sections of regulation as well. See Sections 1354, 1354.5, and 1391 for individual comments. (a) table of organization, including channels of Policy 910.4(a): Policy and Procedures communications and a description of job Manual classifications; Riverside County Probation Department Policy Manual ☒ ☐ ☐ Organizational charts and job classifications attached to the policy. (b) responsibility of the probation department, Policy 962: Recreation, Programs and purpose of programs, relationship to the Exercise juvenile court, the Juvenile Justice/Delinquency 1044: Operation of Riverside County Prevention Commission or Probation Juvenile Facilities ☒ ☐ ☐ Committee, probation staff, school personnel Policy 1048: Responsibility of Probation and other agencies that are involved in juvenile Department to Collaborative Partners facility programs; (c) responsibilities of all employees; Policy 1049: Responsibilities of All Juvenile ☒ ☐ ☐ Facility Staff (d) initial orientation and training program for See Section 1322 and Section e below. employees; ☒ ☐ ☐ (e) initial orientation, including safety and security Policy 908.3: Initial Orientation for Non- issues and anti-discrimination policies, for Sworn Staff and Others support staff, contract employees, school, ☒ ☐ ☐ All new partners are orientated by either mental/behavioral health and medical staff, the facility assistant director or the Officer program providers and volunteers; of the Day. (f) maintenance of record-keeping, statistics and See Sections Below communication system to ensure: ☒ ☐ ☐ 7421 Riverside Indio JH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 (1) efficient operation of the juvenile facility; Policy 1044: Operation of Riverside ☒ ☐ ☐ County Juvenile Facilities (2) legal and proper care of youth; Policy 1044: Operation of Riverside ☐ ☐ ☐ County Juvenile Facilities (3) maintenance of individual youth's records; Policy 957: Reporting of Incidents and ☒ ☐ ☐ Other Information (4) supply of information to the juvenile court Policy 957: Reporting of Incidents and and those authorized by the court or by the Other Information law; and, ☒ ☐ ☐ Policy 958: Confidentiality and Release of Information (5) release of information regarding youth. Policy 958: Confidentiality and Release of ☒ ☐ ☐ Information (g) ethical responsibilities; Policy 300: Ethics ☒ ☐ ☐ (h) trauma-informed approaches; Pending policy update ☐ ☒ ☐ (i) culturally responsive approaches; Pending policy update ☐ ☒ ☐ (j) gender responsive approaches; Pending policy update ☐ ☒ ☐ (k) a non-discrimination provision that provides Policy 1050: Youth Non-Discrimination that all youth within the facility shall have fair Policy and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, national origin, ☒ ☐ ☐ immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 916: Safety Equipment Control chemical agents related security devices, and ☒ ☐ ☐ weapons and ammunition, where applicable; (m) establishment of procedures for collection of Policy 1051: Medi-Cal Information, Medi-Cal eligibility information and enrollment Eligibility, and Enrollment of eligible youth; and, ☒ ☐ ☐ The DCO officer provides Medi-Cal resources at release. (n) establishment of a policy that prohibits all forms Policy 1008: Prison Rape Elimination Act of sexual abuse, sexual assault and sexual (PREA) of 2003 harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any retaliation ☒ ☐ ☐ for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 7421 Riverside Indio JH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 1325 FIRE SAFETY PLAN Policy 911.3: Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan ☒ ☐ ☐ for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of Policy 911: Fire Safety Plan the manual of policy and procedures; ☒ ☐ ☐ b) monthly fire and life safety inspections by Policy 911.8: Prevention facility staff with two- year retention of the inspection record; All facility inspections completed for 2020, 2021, and 2022. The facility utilizes a tool ☒ ☐ ☐ provided by County Risk Management. The inspections are completed by supervisory level staff and have been completed monthly and timely. c) fire prevention inspections as required by Policy 911.8: Prevention Health and Safety Code Section 13146.1(a) ☒ ☐ ☐ and (b); See Section 1313 Above d) an evacuation plan; Policy 911.5: Fire Safety Plan ☒ ☐ ☐ Policy 928: Indio Juvenile Hall Evacuation Plan e) documented fire drills not less than quarterly; Policy 911.8: Prevention Fire drills completed monthly. All were found to be scenario based and included probation staff, partner staff, and, when appropriate, the youth. The scenario’s provided an opportunity to practice real life situations and to identify specific problems ☒ ☐ ☐ that could occur. Facility supervisors worked with those who experienced problems during the drill to problem solve any issues that may have come up because of the drill. Evacuations occurred when appropriate. f) a written plan for the emergency housing of Policy 911.6: Emergency Housing of Youth youth in the case of fire; and, If the youth were to be evacuated from ☒ ☐ ☐ Indio JH for emergency purposes, they would move to YTEC and Southwest Juvenile Hall until cleared to return. 7421 Riverside Indio JH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 g) development of a fire suppression pre-plan In Policy 911: Fire Safety Plan cooperation with the local fire department. The fire suppression pre-plan was completed in cooperation between facility managers and the Fire Chief with the City of Indio Fire Department. Documentation ☒ ☐ ☐ was signed on 6-26-2022. Probation provided a very detailed document outlying probations policy, access to the facility, hydrant locations, sprinkler systems, utility shutoffs, construction information, and provided a map of the facility. 1326 SECURITY REVIEW Policy 912.4: Security Review Each facility administrator shall develop policies Security Reviews were completed for and procedures to annually review, evaluate, and 2020, 2021, and 2022 on July 29, 2020, ☒ ☐ ☐ document security of the facility. The review and October 8, 2021, and June 23, 2022. evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Policy 917: Emergency Procedures The facility administrator shall develop facility- ☒ ☐ ☐ specific policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of Policy 918: Hostages hostages; Policy 919: Riot Control Policy 920: Escapes/AWOL ☒ ☐ ☐ Policy 949: 11:88: Radio Call (b) civil disturbance, active shooter and terrorist Policy 1055: Civil Disturbance, Active attack; ☒ ☐ ☐ Shooter, Terrorist Attack (c) fire and natural disasters; Policy 923: Earthquake Policy 924: Fire Policy 926: Utility Outage ☒ ☐ ☐ Policy 927: Smog Episodes and Excessive Heat (d) periodic testing of emergency equipment; Policy 916: Safety Equipment Control ☒ ☐ ☐ (e) emergency evacuation of the facility; and Policy 928: Indio Juvenile Hall Evacuation Plan ☒ ☐ ☐ (f) a program to provide all youth supervision staff Policy 917.5: Annual Review with an annual review of emergency procedures. Staff Emergency Procedure review was ☒ ☐ ☐ provided for 2020 and 2021. 2022 will be completed by October 2022. 7421 Riverside Indio JH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 1328 SAFETY CHECKS Policy 931.3: Safety Check Policy The facility administrator shall develop and The facility utilizes the Guard One Pipe for implement policy and procedures that provide for safety checks throughout the institution. direct visual observation of youth at a minimum of We viewed system parameters, reviewed every 15 minutes, at random or varied intervals random checks and accompanying during hours when youth are asleep or when youth documentation of the follow up are in their rooms, confined in holding cells or investigative process, and documentation confined to their bed in a dormitory. Supervision is of when a check is late, missing, or not replaced, but may be supplemented by, an ☒ ☐ ☐ incomplete. audio/visual electronic surveillance system The facility is working hard to ensure staff designed to detect overt, aggressive or assaultive complete checks at random and varied behavior and to summon aid in emergencies. All intervals. Checks viewed are being safety checks shall be documented with the actual conducted within regulatory expectations. time the check is completed. 7421 Riverside Indio JH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 1329 SUICIDE PREVENTION PLAN Policy 932: Suicide Prevention Plan The facility administrator, in collaboration with the Policy 932.3 Policy healthcare and behavioral/mental health administrators, shall plan and implement written The Suicide Prevention Plan was policies and procedures which delineate a Suicide developed in collaboration with mental Prevention Plan. health staff. The two have a great working relationship. They work collaboratively to The plan shall consider the needs of youth ensure that every youth’s mental health experiencing past or current trauma. needs are met. They ensure when one Suicide prevention responses shall be respectful can’t get through to a youth, the other and in the least invasive manner consistent with steps in to develop the rapport to support the level of suicide risk. their partner. The plan shall include the following elements: Facility provided Safety Watch Notification documentation from 2020, 2021, and 2022. 10 incidents of youth at risk of suicide were reviewed. All were ☒ ☐ ☐ documented very thoroughly. Facility has a Direct Visual Supervision and a 5-minute Supervision Status. All documents noted a review by behavior health staff to remove the youth from the status to ensure their safety. Ms. Strickland was contacted and stated that all youth are seen upon entry or as soon as possible. They are all risk assessed and a form B completed. It is truly a pleasure seeing the work that Ms. Strickland does with the youth and the relationships she has with both the girls and the boys. They both had wonderful things to say about her when interviewed. (a) Suicide prevention training as required in Policy 932.6: Staff Training Section 1322, Youth Supervision Staff Staff take a refresher training annually. Orientation, and Training and the Juvenile ☒ ☐ ☐ Corrections Officer Core Course. They were retrained in August 2022. All staff receive annual refresher training. (b) Screening, Identification Assessment and Policy 932.7: Screening and Referral Precautionary Protocols MAYSI (1) All youth shall be screened for risk of suicide at intake and as needed during All youth are screened at intake with the detention. MAYSI 2 tool. Youth who were contacted ☒ ☐ ☐ and interviewed stated they complete the MAYSI and other health assessments upon entry. 7421 Riverside Indio JH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 (2) All youth supervision staff who perform Policy 932.7: Screening and Referral intake processes shall be trained in At inspection, we noted that staff screening youth for risk of suicide. completed suicide intake training in 2020 and in 2021. Policy directs training to occur annually. Staff had not yet completed ☒ ☐ ☐ refresher training for 2022 but as of the writing of this report have corrected this issue. All intake officers have now completed Refresher training “Administering the MAYSI 2 at Juvenile Hall Intake”. (3) All youth who have been identified Policy 932.8: Assessment during the intake screening process to If mental health staff are on duty at the be at risk of suicide shall be referred to behavioral/mental health staff for a time of entry, the youth will be seen ☒ ☐ ☐ suicide risk assessment. immediately or as soon as possible. Staff request any youth at risk to be seen ASAP/Immediately. (4) Precautionary protocols shall be 932.8: Assessment developed to ensure the youth’s safety Youth are placed in a direct visual watch pending the behavioral/mental health assessment. ☒ ☐ ☐ status or 5-minute safety watches to ensure their safety pending a formal assessment of risk. (c) Referral process to behavioral/mental Policy 932.8: Assessment health staff for assessment and/or Policy 932.10: Juvenile Facility Staff services. Responsibilities When Placing Youth on Safety Watch ☒ ☐ ☐ Policy 932.11: Duty Officer (DO/Supervising Probation Officer (SPO) Responsibilities (d) Procedures for monitoring of youth 932.9: Increased Monitoring identified at risk for suicide. Youth are placed in a direct visual watch ☒ ☐ ☐ status or 5-minute safety watches to ensure their safety pending a formal assessment of risk. (e) Safety Interventions (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not limited to: 7421 Riverside Indio JH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 A. Housing consideration Policy 932.13: Safe Housing Policy 932.13.1: Placement of Youth on Suicide Watch in a Room Youth who have been identified with ☒ ☐ ☐ suicide risk are placed into housing based on classification. Policies are specific to the youth and their safety, not to the classification. B. Treatment strategies including Policy 932.15: Treatment trauma-informed approaches Behavior Health will follow up with the youth multiple times a day. One youth we ☒ ☐ ☐ noted was seen 3x’s to ensure his safety. Ms. Strickland is very thorough and works very well with the youth and the staff to ensure the youths’ safety. (2) Procedures to instruct youth Policy 932.14: Responding to an Active supervision staff how to respond to Suicide youth who exhibit suicidal behaviors. ☒ ☐ ☐ Ms. Strickland provides instruction for all youth that is documented and sent to the facility living units for staff use. (f) Communication Policy 932.7: Screening and Referral (1) The intake process shall include communication with the arresting DCO officer communicates with law officer and family guardians regarding ☒ ☐ ☐ enforcement. the youth’s past or present suicidal ideations, behaviors or attempts. DCO officer communicates with parents. (2) Procedures for clear and current Policy 932.12: Downgrading or Removing information sharing about youth at risk Youth from Intensive Monitoring for suicide with youth supervision, healthcare, and behavioral/mental ☒ ☐ ☐ Policy 932.16: Communication health staff. (g) Debriefing of Critical Incidents Related to Policy 932.17: Debriefing Suicides or Attempts Policy 932.18: Review of Suicide and (1) Process for administrative review of the circumstances and responses ☒ ☐ ☐ Serious Self Injuries Behavior proceeding, during and after the critical There have been no Critical Incidents. incident. (2) Process for a debriefing event with Policy 932.17(a): Debriefing affected staff. ☒ ☐ ☐ (3) Process for a debriefing event with Policy 932.17(a): Debriefing affected youth. ☒ ☐ ☐ 7421 Riverside Indio JH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 (h) Documentation Policy 932.9.1: Documentation (1) Documentation processes shall be Policy 957: Reporting of Incident and Other developed to ensure compliance with Information ☒ ☐ ☐ this regulation Youth identified at risk for suicide shall not be Policy 932.13: Safe Housing denied the opportunity to participate in facility Staff track on the Safety Watch Notification programs, services and activities which are available to other non-suicidal youth, unless Document the Title 15 requirements. deemed necessary for the safety of the youth or ☒ ☐ ☐ Technical assistance provided to ensure security of the facility. Any deprivation of consistency in the documentation. programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 933: Reporting of Legal Actions Policy 933.4 Notification Each facility shall submit to the Board a letter of notification on each legal action, pertaining to ☒ ☐ ☐ conditions of confinement, filed against persons or There have been no legal actions reported. legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR Policy 934: Death and Serious Illness or INJURY OF A YOUTH WHILE DETAINED Injury of a Youth While Detained (1) Death of a Youth. Policy 934.3: Policy Policy 934.5.3: Chief Probation Officer or (a) The facility administrator, In cooperation with Designee Responsibilities the health administrator and the behavioral/mental health director, shall There have been no deaths reported this develop written policies and procedures in the ☒ ☐ ☐ cycle. event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, In cooperation with Policy 934: Death and Serious Illness or the facility administrator, shall develop written Injury of a Youth While Detained policies and procedures to assure there is a Policy 934.7: Medical and Operational medical and operational review of every in- Review custody death of a youth. ☒ ☐ ☐ The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 934.5: Required Written Reports the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A copy of the report shall be ☒ ☐ ☐ submitted to the Board within 10 calendar days after the death. 7421 Riverside Indio JH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 (d) Upon receipt of a report of the death of a youth Policy 934.5: Required Written Reports from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the provisions of this ☒ ☐ ☐ subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 934.5.2: Facility Manager(s) (a) The facility administrator, In cooperation with Responsibilities the health administrator, shall develop written There have been no serious illnesses or policies and procedures for the notification to injuries of youth this cycle. necessary parties, which may include the ☒ ☐ ☐ Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 935.3: Population Accounting Policy Each juvenile facility shall submit required Facility population is reported to the BSCC population and profile survey reports to the Board ☒ ☐ ☐ in a timely manner. within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Policy 936.4: BSCC Notification When the number of youth detained in a living unit The facility has not exceeded its rated of a juvenile facility exceeds its rated capacity for capacity this cycle. more than fifteen (15) calendar days in a month, ☒ ☐ ☐ the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7421 Riverside Indio JH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 1350 ADMITTANCE PROCEDURES Policy 937 Admittance Procedures The facility administrator shall develop and Policy 937.3(a-e): Policy implement written policies and procedures for admittance of youth that emphasize respectful 10 Admission packets were reviewed. and humane engagement with youth, and reflect While it is believed that processes that the admission process may be traumatic to occurred in compliance with regulation, the youth who may have already experienced trauma. documentation was inconsistent. DCO Policies shall be trauma-informed, culturally officers were retrained by senior officers to relevant, and responsive to the language and ensure consistent workflow. An additional literacy needs of youth. In addition to the review of documentation was completed of requirements of Sections 1324 and 1430 of these additional admission documentation and regulations: ☒ ☐ ☐ all individual regulatory requirements were met. The issue was corrected. All youth interviewed noted they had a shower, were offered food, and were able to call home. Facility staff who complete admissions were contacted and interviewed and stated these tasks all occur in the DCO office. We found that there were several new staff assigned recently to the DCO position. (a) the admittance process shall include: Policy 937.7: Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the Regulation and policy require phone calls provisions of Welfare and Institution Code upon admission. Initial documentation of Section 627; phone calls was found to be inconsistent. Technical assistance provided; new DCO ☒ ☐ ☐ staff were provided with additional training from senior staff. Five additional files reviewed prior to the end of the week and the issue has been resolved. (2) Offer of a shower; 937.9(h): Admittance Requirements Regulation and policy require staff to offer youth a shower upon admission. Initial documentation of the shower was found to be inconsistent. Technical assistance provided; new DCO staff were provided ☒ ☐ ☐ with additional training from senior staff. Five additional files reviewed prior to the end of the week and the issue has been resolved. (3) Documented secure storage of personal 938: Personal Property belongings; ☒ ☐ ☐ Property was documented to be stored properly. 7421 Riverside Indio JH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 (4) Offer of food upon arrival; Policy 1010.4: Frequency of Serving Regulation and policy require staff to offer youth food upon admission. Initial documentation of offering youth food was found to be inconsistent. Technical ☒ ☐ ☐ assistance provided; new DCO staff were provided with additional training from senior staff. Five additional files reviewed prior to the end of the week and the issue has been resolved. (5) Screening for physical and behavioral Policy 937.6.1 Intake Health Screening health and safety issues, intellectual or ☒ ☐ ☐ developmental disabilities; (6) Screening for physical and developmental Policy 997.5: Medical Clearance/Intake disabilities in accordance with Sections Health Screening 1329, 1418, and 1430 of these regulations; ☒ ☐ ☐ (7) Contact with Regional Center for the Policy 946.5: Developmentally Disabled Developmentally Disabled for youth that Youth are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1418; and, (8) Procedures consistent with Section See 1352.5 1352.5. ☒ ☐ ☐ (b) juvenile hall administrators shall establish Policy 937.8: Detain/Release Decision written criteria for detention that considers the least restrictive environment. ☒ ☐ ☐ Each youth is screened with a Detention Risk Assessment Inventory at admission. (c) juvenile camps and post-dispositional Does not apply. programs in juvenile halls shall develop policies and procedures that advise the youth There are no post dispositional programs of the estimated length of stay, inform them of held in the Juvenile Hall. YTEC ☐ ☐ ☒ program guidelines and provide written commitments are completed by the YTEC screening criteria for inclusion and exclusion program. from the program. (d) juvenile halls shall develop policies and Policy 940.4: Time Ordered procedures that advise any committed youth of the estimated length of his/her stay. Facility uses a Custody Commitment Time ☒ ☐ ☐ Notification document. At inspection, this procedure was not being used but was corrected while on site. 7421 Riverside Indio JH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 1350.5. SCREENING FOR THE RISK OF Policy 1008.5.1: Screening for Risk of SEXUAL ABUSE Sexual Victimization and Abusiveness The facility administrator shall develop and implement written policies and procedures to 10 Admission packets were reviewed. The reduce the risk of sexual abuse by or upon youth. assessment is completed at admission and The policy shall require facility staff to assess each every 6 months after entry thereafter. No youth within 72 hours of admission based on the unit files had the screening or score in the following information: file. The screening is completed and maintained in the case management system. We did see in a few of the files that the final score was available. ☒ ☐ ☐ The facility utilizes an automated report that is kept and verified to ensure that all youth have their assigned assessments completed when due. We suggested that the score sheet only be placed in the youth’s unit file and consistently made available to all staff for knowledge of each youth’s propensity for victimization or perpetrator. (a) Prior sexual victimization or abusiveness; Policy 1008.5.1(a): Screening for Risk of ☒ ☐ ☐ Sexual Victimization and Abusiveness (b) Gender nonconforming appearance or Policy 1008.5.1(b): Screening for Risk of manner; or identification as lesbian, gay or Sexual Victimization and Abusiveness bisexual, transgender, queer or intersex, ☒ ☐ ☐ and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; Policy 1008.5.1(c): Screening for Risk of ☒ ☐ ☐ Sexual Victimization and Abusiveness (d) Age; Policy 1008.5.1(d): Screening for Risk of ☒ ☐ ☐ Sexual Victimization and Abusiveness (e) Level of emotional and cognitive Policy 1008.5.1(e): Screening for Risk of development; ☒ ☐ ☐ Sexual Victimization and Abusiveness (f) Physical size and stature; Policy 1008.5.1(f): Screening for Risk of ☒ ☐ ☐ Sexual Victimization and Abusiveness (g) Mental illness or mental disabilities; Policy 1008.5.1(g): Screening for Risk of ☒ ☐ ☐ Sexual Victimization and Abusiveness (h) Intellectual or developmental disabilities; Policy 1008.5.1(h): Screening for Risk of ☒ ☐ ☐ Sexual Victimization and Abusiveness (i) Physical disabilities; Policy 1008.5.1(i): Screening for Risk of ☒ ☐ ☐ Sexual Victimization and Abusiveness (j) The youth’s perception of vulnerability; Policy 1008.5. 1(j): Screening for Risk of and, ☒ ☐ ☐ Sexual Victimization and Abusiveness 7421 Riverside Indio JH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 (k) Any other specific information about the Policy 1008.5.1(k): Screening for Risk of individual youth that may indicate Sexual Victimization and Abusiveness heightened needs for supervision, ☒ ☐ ☐ additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 1008.5: Screening for Risk of conversations with the youth during the Sexual Victimization and Abusiveness admittance process, medical and behavioral health screenings; during classification ☒ ☐ ☐ assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement Policy 1008.5.1: Screening for Risk of appropriate controls on the dissemination of Sexual Victimization and Abusiveness information within the facility relative to responses received pursuant to this assessment in order to ☒ ☐ ☐ The assessment is kept in the JAMS ensure that sensitive information is not exploited system and is not readily available without to the youth’s detriment by staff or other youth. proper access and approvals. 7421 Riverside Indio JH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 1351 RELEASE PROCEDURES Policy 941: Release Procedures The facility administrator shall develop and All releases are processed back out implement written policies and procedures for through the Detention Control Office. 10 release of youth from custody which provide for: files were reviewed including release documents. Facility staff who complete the releases to ensure compliance with regulation. Documentation was reviewed and all documents were found to be consistent. Technical assistance provided on enhancing documentation for future. It was noted in our review that the release process to leave the facility is as detailed as the admission process to come in. The DCO officers are responsible to ensure that all requirements are completed. At inspection, we found the DCO’s were contacting the partners of releases; however, there was no formal, documented process to inform and notice ☒ ☐ ☐ the partners of a youth’s release. Notifications were completed by phone and an email to the school. There was no formal proof of practice provided. Prior to completion of the inspection, the facility managers and the DCO‘s corrected this issue and implemented a daily email to formally notice facility partners of any known pending releases or any releases that occurred that day. The DCO will continue to communicate by telephone as well in real time to ensure the partners are aware of any release pre-release, in real time, and post-release. Additional documentation was reviewed, and it was found to be compliant. All partners were notified, these notifications were documented, and a Part C was completed on the youth who were in the facility long enough to require one. (a) verification of identity/release papers; Policy 941.6: Detention Control Officer (DCO) Responsibilities ☒ ☐ ☐ DCO verifies the identity of the person/persons picking up the youth. 7421 Riverside Indio JH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 (b) return of personal clothing and valuables; Policy 941.6: Detention Control Officer (DCO) Responsibilities ☒ ☐ ☐ Documentation was reviewed noting personal property was returned. (c) notification to the youth's parents or guardian; Policy 941.6: Detention Control Officer (DCO) Responsibilities ☒ ☐ ☐ Documentation was reviewed noting parents and guardians picking up and signing for their young person. (d) notification to the facility health care provider Policy 941.6: Detention Control Officer in accordance with Sections 1408 and 1437 of (DCO) Responsibilities these regulations, for coordination with outside agencies; and, DCO contacts medical provider by phone ☒ ☐ ☐ to check the youth out of the facility to provide any medications or directions for parent or guardian. An email is sent for formal notification and for proof of practice. (e) notification of school staff; Policy 941.6: Detention Control Officer (DCO) Responsibilities DCO contacts RCOE regarding any ☒ ☐ ☐ transcripts or other information that needs to be passed on to the youth’s parent or guardian. An email is sent for formal notification and for proof of practice. (f) notification of facility mental health personnel. Policy 941.6: Detention Control Officer (DCO) Responsibilities DCO contacts mental health staff to check out the youth and to meet with the family to ☒ ☐ ☐ discuss any medications, concerns, or needs the parent or guardian needs to know. An email is sent for formal notification and for proof of practice. 7421 Riverside Indio JH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 The facility administrator shall develop and Policy 946.4: Institutional Assessment and implement policies and procedures for post- Case Plan. disposition youth to coordinate the provision of transitional and reentry services including, but not Transitional resources are to be provided limited to, medical and behavioral health, by the DCO for all youth upon release. education, probation supervision and community- Every youth is provided with a transitional based services. release packet. Youth who are post disposition are to be released with a plan. This plan is to include all required regulatory requirements. Post release youth at Indio include the female YTEC youth and RM youth. Documentation was provided for our review for non-post dispositional youth. Each file reviewed had signed forms in their files that these documents were provided. ☒ ☐ ☐ Plans for the female YTEC youth were not consistently provided. All the female youth have since been returned to YTEC. 4 release plans provided for review. DCO completed all case plan Part C sections. As the girls are no longer at the facility, this issue no longer exists for IJH. We will follow up with YTEC to ensure this issue was addressed for the males and the procedure will be implemented for the girls. Technical assistance was provided and discussed transition plan documents including ensuring copies always remain in the file and all boxes are checked with NA if appropriate. The facility administrator shall develop and There are no provisions for furloughs in the implement written policies and procedures for the Juvenile Hall. Youth may only be released furlough of youth from custody. ☒ ☐ ☐ with a court order. (Temporary Release Policy Section 941.11) 7421 Riverside Indio JH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 1352 CLASSIFICATION Policy 942.1: Classification- Purpose and Scope The facility administrator shall develop and implement written policies and procedures on Youth are classified to either group or classification of youth for the purpose of security housing and further classified in determining housing placement in the facility. ☒ ☐ ☐ the unit by proximity to staff if needed. Youth are identified by different shirt Such procedures shall: colors. 10 classification and 10 periodic classification documents were reviewed. All were timely and correctly completed. (a) provide for the safety of the youth, other youth, Policy 942.4: Classification Assignment facility staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing assignments shall ☒ ☐ ☐ consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical Policy 942.3: Policy design of the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon Policy 942.3: Policy admittance to the facility; classification factors Policy 942.4: Classification Assignment shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal status, public safety ☒ ☐ ☐ considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Policy 942.4.2: Review including provisions that consider the level of supervision and the youth's behavior while in Periodic reviews are completed ☒ ☐ ☐ custody; and, approximately every 30 days. (e) provide that facility staff shall not separate Policy 942.4: Classification Assignment youth from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or ☒ ☐ ☐ physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Policy 1054.4 Housing bisexual, transgender, questioning or intersex identification or status as an indicator of ☒ ☐ ☐ likelihood of being sexually abusive. 7421 Riverside Indio JH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 1352.5 TRANSGENDER AND INTERSEX Policy 1054: Transgender and Intersex YOUTH. Youth The facility administrator shall develop written Facility administration reported there have ☒ ☐ ☐ policies and procedures ensuring respectful and been no transgender youth held in the equitable treatment of transgender and intersex facility at any point during the inspection youth. The policies shall provide that: period. (a) Facility staff shall respect every youth’s Policy 1054.6: Addressing gender identity, and shall refer to the youth by Transgender/Intersex Youth the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang ☒ ☐ ☐ names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and Policy 1054.7: Clothing present themselves in a manner consistent with their gender identity, and shall provide ☒ ☐ ☐ youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or Policy 1054.4 Housing room that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons for any decision to house youth in ☒ ☐ ☐ a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that Policy 1054.8: Medical and Behavioral transgender and intersex youth have access Health Providers to medical and behavioral health providers ☒ ☐ ☐ qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 1054.4 Housing necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of ☒ ☐ ☐ transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. 7421 Riverside Indio JH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 Facility staff shall not conduct physical searches Policy 1054.5: Searches of any youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the ☒ ☐ ☐ facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 944: Orientation The facility administrator shall develop and Orientation is completed by the DCO at implement written policies and procedures to admission. All areas of regulation are orient a youth prior to placement in a living area. reviewed with the youth before going to the Both written and verbal information shall be living unit. In reviewing the 10 files, we provided and supplemented with video orientation found that each file had an outdated if feasible. Provision shall be made to provide orientation document in the unit, but accessible orientation information to all detained several(most) had an updated form as youth including those with disabilities, limited well. The orientations were done but literacy, or English language learners. Orientation inconsistent documentation was used. ☒ ☐ ☐ shall include information that addresses: Technical Assistance provided. New staff were trained, and 5 additional files were reviewed, and the issue corrected. Youth interviewed stated they were orientated by the DCO upon entry. Staff in the unit also answered any additional questions they had. All individual regulatory requirements have been met. (a) facility rules including contraband and Policy 944(a): Orientation searches and disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior Policy 944(c): Orientation interventions and supports, including behavior expectations, incentives that youth will receive for complying with facility rules, and ☒ ☐ ☐ consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 944(v): Orientation facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents ☒ ☐ ☐ or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Policy 944(d): Orientation ☒ ☐ ☐ (e) the existence of the grievance procedure, the Policy 944(b): Orientation steps that must be taken to use it, the youth’s right to be free of retaliation for reporting a ☒ ☐ ☐ grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on Policy 944(e): Orientation the court process; ☒ ☐ ☐ 7421 Riverside Indio JH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 (g) access to routine and emergency health and Policy 944(f): Orientation mental health care; ☒ ☐ ☐ (h) access to education, religious services, and Policy 944(g): Orientation recreational activities; ☒ ☐ ☐ (i) housing assignments; Policy 944(h): Orientation ☒ ☐ ☐ (j) opportunity for personal hygiene and daily Policy 944(i): Orientation showers including the availability of personal ☒ ☐ ☐ care items (k) rules and access to correspondence, visits Policy 944(j): Orientation and telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, Policy 944(k): Orientation and other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of Policy 944(o): Orientation restraints, chemical agents and room ☒ ☐ ☐ confinement; (n) immigration legal services; Policy 944(p): Orientation ☒ ☐ ☐ (o) emergencies including evacuation Policy 944(q): Orientation procedures; ☒ ☐ ☐ (p) non-discrimination policy and the right to be Policy 944(r): Orientation free from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a Policy 944(s): Orientation language other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Policy 944(t): Orientation education, programming and work ☒ ☐ ☐ assignments; (s) a process for which parents/guardians receive Policy 944(u): Orientation information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked questions and provides ☒ ☐ ☐ contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access Policy 944(w): Orientation to Title 15 Minimum Standards for Juvenile ☒ ☐ ☐ Facilities. 1354 SEPARATION Policy 945: Separation Policy The facility administrator shall develop and implement written policies and procedures that The types of separation that occur in the address: facility are as follows: • Medical Separations ☐ ☒ ☐ • Self-Placed Separation • Intervention Separation • Room Confinement • Protective Custody 7421 Riverside Indio JH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 (a) separation of youth for reasons that include, Policy 945.1.1: Definitions but are not be limited to, medical and mental (Marked Non-Compliant as Policy and health conditions, assaultive behavior, Procedure not yet approved) ☐ ☒ ☐ disciplinary consequences and protective custody. (b) consideration of positive youth development Policy 945.3: Policy and trauma-informed care. (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (c) separated youth shall not be denied normal Policy 945.3: Policy privileges available at the facility, except when ((Marked Non-Compliant as Policy and necessary to accomplish the objective of ☐ ☒ ☐ Procedure not yet approved) separation. (d) when the objective of the separation is Policy 945.4: Separations discipline, Title 15 Section 1390 shall apply. (Marked Non-Compliant as Policy and Procedure not yet approved) ☐ ☒ ☐ 7421 Riverside Indio JH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 (e) when separation results in room confinement, Policy 945.5: Room Confinement the separation shall occur in accordance with Welfare and Institutions Code Section 208.3 At inspection, we noted that the facility was and Section1354.5 of these regulations. utilizing forms of separation that qualified as room confinement. After more review, technical assistance was provided to facility managers, and these practices noted below were immediately addressed and discontinued. We found the policy, procedure, and the standard of work have not been fully updated, approved, and released to staff which is causing confusion leading to compliance drift and ultimately leaves this section non-compliant. It was noted through our documentation review, that some youth (youth who routinely self-separated) were separated and in their rooms at various times. We noted these same youth had been placed on a protective custody status by Facility staff/supervisors and they were copied over daily. Documentation must be ☐ ☒ ☐ established, and each specific issue must be documented daily. Youth should not be forcibly placed on a separation status (protective custody or any other) without cause or reason. Also noted was that youth would be offered by staff the choice to Self-Place Separate (SPS) as an alternative to formal room confinement. This is not an approved use of SPS or room confinement. The SPS status is for youth to request and not as an alternative to a safety measure. It was also found if a youth refused school, they would be assigned to independent study and placed in SPS. These are both areas that need to be clarified as the impacts affect both separation and room confinement. (Also marked Non-Compliant as Policy and Procedure not yet approved) 7421 Riverside Indio JH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 (f) policies and procedures shall ensure a daily Policy 945.3: Policy review of separated youth to determine if separation remains necessary. Reviews per policy are to be per shift to determine is separation should remain. No ☐ ☒ ☐ documentation to review. (see above note) (Marked Non-Compliant as Policy and Procedure not yet approved) 7421 Riverside Indio JH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 1354.5 ROOM CONFINEMENT Policy 1053: Room Confinement (a) The facility administrator shall develop and implement written policies and procedures At inspection, it was stated by facility staff addressing the confinement of youth in their and managers, that the facility does not room that are consistent with Welfare and use room confinement; however, it was Institutions Code Section 208.3. The noted that in some specific circumstances placement of a youth in room confinement (as seen in documentation reviewed and in shall be accomplished in accordance with the separation regulation) youth are in fact following guidelines: being placed in room confinement, unbeknownst to facility managers. We found through our review of other documentation viewed, that in some cases, youth may, under certain circumstances, be being placed in their room for brief periods to safely de- escalate, to avoid physical or more serious incidents, so they can later be counseled by staff and, once returned from decontamination, until cleared by unit staff to rejoin the group. We found room confinement documentation was not completed in these circumstances. Technical Assistance was provided, and it was discussed that this is room ☐ ☒ ☐ confinement, and discussed the definition of room confinement for clarification. Placing youth in rooms for any amount of time without the proper impetus is a violation and non-compliant. When this was brought to the attention of the facility administrator, this was immediately changed. Further conversations with facility managers noted that the practice has changed; additional documentation was requested and reviewed and not yet consistently clear. We found the documentation between the incident report and the room confinement documentation to be inconsistent in some cases. Pertinent information that clearly justifies the reasons for the room confinement and documents the regulatory expectations should be clear, concise, and consistent in all documentation prior to final approvals. Youth we interviewed did state that youth are not in their rooms for long periods of time, are out for shift change, and only go down to rooms when 7421 Riverside Indio JH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 necessary to change clothes or upon request. (1) Room confinement shall not be used Policy 1053.3: Policy before other, less restrictive, options have (Marked Non-Compliant as Policy and been attempted and exhausted, unless Procedure not yet approved) attempting those options poses a threat to ☐ ☒ ☐ the safety or security of any youth or staff. (2) Room confinement shall not be used for Policy 1053.3: Policy the purposes of punishment, coercion, (Marked Non-Compliant as Policy and convenience, or retaliation by staff. ☐ ☒ ☐ Procedure not yet approved) (3) Room confinement shall not be used to the Policy 1053.3: Policy extent that it compromises the mental and (Marked Non-Compliant as Policy and physical health of the youth. ☐ ☒ ☐ Procedure not yet approved) (b) A youth may be held up to four hours in room Policy 1053.4: Use of Room Confinement confinement. After the youth has been held in (Marked Non-Compliant as Policy and room confinement for a period of four hours, ☐ ☒ ☐ Procedure not yet approved) staff shall do one or more of the following: (1) Return the youth to general population. Policy 1053.4: Use of Room Confinement (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (2) Consult with mental health or medical Policy 1053.4: Use of Room Confinement staff. (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (3) Develop an individualized plan that Policy 1053.4: Use of Room Confinement includes the goals and objectives to be (Marked Non-Compliant as Policy and met in order to reintegrate the youth to Procedure not yet approved) ☐ ☒ ☐ general population. (4) If room confinement must be extended Policy 1053.4: Use of Room Confinement beyond four hours, staff shall do each of (Marked Non-Compliant as Policy and the following: ☐ ☒ ☐ Procedure not yet approved) (A) Document the reasons for room Policy 1053.4: Use of Room Confinement confinement and the basis for the (Marked Non-Compliant as Policy and extension, the date and time the youth Procedure not yet approved) was first placed in room confinement, ☐ ☒ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Policy 1053.4: Use of Room Confinement includes the goals and objectives to be (Marked Non-Compliant as Policy and met in order to integrate the youth to Procedure not yet approved) ☐ ☒ ☐ general population. 7421 Riverside Indio JH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 (C) Obtain documented authorization by Policy 1053.4: Use of Room Confinement the facility superintendent or his or her (Marked Non-Compliant as Policy and designee every four hours thereafter. Procedure not yet approved) ☐ ☒ ☐ (5) This section is not intended to limit the use Policy 1053.3: Policy of single-person rooms or cells for the (Marked Non-Compliant as Policy and housing of youth in juvenile facilities and ☐ ☒ ☐ Procedure not yet approved) does not apply to normal sleeping hours. (6) This section does not apply to youth or Policy 1053.3: Policy wards in court holding facilities or adult (Marked Non-Compliant as Policy and facilities. ☐ ☒ ☐ Procedure not yet approved) (7) Nothing in this section shall be construed Policy 1053.3: Policy to conflict with any law providing greater or (Marked Non-Compliant as Policy and additional protections to youth. ☐ ☒ ☐ Procedure not yet approved) (8) This section does not apply during an Policy 1053.3: Policy extraordinary emergency circumstance (Marked Non-Compliant as Policy and that requires a significant departure from Procedure not yet approved) normal institutional operations, including a natural disaster or facility-wide threat that ☐ ☒ ☐ poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth Policy 1053.3: Policy is placed in a locked cell or sleeping room (Marked Non-Compliant as Policy and to treat and protect against the spread of a Procedure not yet approved) communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an ☐ ☒ ☐ infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7421 Riverside Indio JH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 1355 INSTITUTIONAL ASSESSMENT AND Policy 946: Institutional Assessment and PLAN Case Plan The facility administrator shall develop and 10 assessments and case plans were implement written policies and procedures for reviewed. ☒ ☐ ☐ assessment and case planning. Technical Assistance provided and discussed about breaking the sections out and not lumping them all together. (a) Assessment: Policy 946.4: Institutional Assessment and The assessment is based on information Case Plan collected during the admission process with The Detention Control Officer completes periodic review, which includes the youth's risk an Initial Detention Youth Questionnaire at factors, needs and strengths including, but not admission. This tool provides the limited to, identification of substance abuse information that is used in the assessment history, educational, vocational, counseling, documentation and informs staff to the behavioral health, consideration of known ☒ ☐ ☐ requirement of regulation. history of trauma, and family strengths and needs. The assessment process continues once the youth is assigned to the unit and is more detailed throughout the course of the 30 days, as staff learn more about the youth, adding this additional information to their case plan. (b) Institutional Case Plan: Policy 946.4: Institutional Assessment and (1) A case plan shall be developed for each Case Plan youth held for at least 30 days or more and created within 40 days of admission. The agency utilizes an electronic ☒ ☐ ☐ monitoring system to track case plan due dates. Case plans were found to be completed as required. (2) The institutional plan shall include, but not Policy 946.4: Institutional Assessment and be limited to, written documentation that Case Plan provides: Overall documentation of this section was thorough and provides a good narrative of ☒ ☐ ☐ what youth is working on and their progress. Youth work on one goal at a time and, for the most part, find success. Staff are complimentary of the youth. (A) objectives and time frame for the Policy 946.4: Institutional Assessment and resolution of problems identified in the Case Plan ☒ ☐ ☐ assessment; 7421 Riverside Indio JH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 (B) a plan for meeting the objectives that Policy 946.4: Institutional Assessment and includes a description of program Case Plan resources needed and individuals ☒ ☐ ☐ responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards Policy 946.4: Institutional Assessment and meeting the objectives, including periodic Case Plan review and discussion of the plan with the The youth’s casework PO meets with the youth; youth and discusses the plan with the youth. Signatures are documented as proof of practice. Technical Assistance ☒ ☐ ☐ provided and discussed to work towards a more interactive conversation that addresses the youth’s goals and not focus primarily on behavior and Code Greens. Documentation should include that the interactive conversation was held. (4) a transition plan, the contents of which Policy 946.4: Institutional Assessment and shall be subject to existing resources, shall Case Plan be developed for post dispositional youth in ☒ ☐ ☐ See Regulation 1351; Release accordance with Section 1351; and, (5) in as much as possible and if appropriate, Policy 946.4: Institutional Assessment and the plan, including the transition plan, shall Case Plan be developed with input from the family, The transition plan is provided to all youth supportive adults, youth, and Regional ☒ ☐ ☐ and is currently completed by the DCO. Center for the Developmentally Disabled. Suggested that unit staff could work with family as appropriate on their plan prior to release. 1356 COUNSELING AND CASEWORK Policy 947: Counseling and Casework SERVICES Policy 947.5: Documentation The facility administrator shall develop and implement written policies and procedures ☒ ☐ ☐ All youth interviewed had positive ensuring the availability of appropriate counseling comments to say about staff. All and casework services for all youth. Policies and interviews conducted were pleasant and procedures shall ensure: complimentary of staff. 7421 Riverside Indio JH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 (a) youth will receive assistance with needs or Policy 947.4: Staff Responsibilities concerns that may arise; Policy 947.4.1; Behavioral Health Referrals Policy 947.4.2: Behavioral Health Requests Policy 947.5: Documentation ☒ ☐ ☐ Staff assist youth with any need that presents itself. Staff and youth appear to have good relationships. Staff talk with the youth and banter back and forth. (b) youth will receive assistance in requesting Policy 947.4.3: Other Requests contact with parents, other supportive adults, attorney, clergy, probation officer, or other Youth appear to have no issue asking for public official; and, ☒ ☐ ☐ what they need and seeking assistance in any area. The relationship is very good between youth, staff, and supervisors. (c) youth will be provided access to available Policy 947.6: Services Provided resources to meet the youth’s needs. ☒ ☐ ☐ 1357 USE OF FORCE Policy 948: Use of Force Policy 948.3: Policy The facility administrator, In cooperation with the Policy 948.12: Inappropriate Use of Force responsible physician, shall develop and by Staff implement written policies and procedures for the use of force, which may include chemical agents. ☒ ☐ ☐ Seven incident reports were reviewed, 3 Force shall never be applied as punishment, from February 2022, 4 from November discipline, retaliation or treatment. 2021. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is Policy 948.1.1: Definitions deemed reasonable and necessary, as Policy 948.3: Policy defined in Section 1302 to ensure the ☒ ☐ ☐ safety and security of youth, staff, others and the facility. 7421 Riverside Indio JH PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 (2) outline the force options available to staff Policy 948.1.1: Definitions including both physical and non-physical Policy 948.5: Interventions options and define when those force Policy 948.8: Defense Techniques Policy 948.9: Physical Restraints options are appropriate. NON-PHYSICAL OPTIONS Interventions PHYSICAL OPTIONS • Physical restraint techniques - The use of department authorized ☒ ☐ ☐ control holds. • Defense techniques - Department authorized techniques utilized to protect oneself. • Physical restraints - Restraint devices such as handcuffs, shackles, waist chains, and the WRAP. • Chemical agents - The application of oleoresin capsicum (OC) sprays. (3) describe force options or techniques that Policy 948.12: Inappropriate Use of Force are expressly prohibited by the facility. ☒ ☐ ☐ by Staff (4) describe the requirements of staff to report Policy 948.12: Inappropriate Use of Force any inappropriate use of force, and to take ☒ ☐ ☐ by Staff affirmative action to immediately stop it. (5) define a standardized reporting format that • Policy 948.13: Incident Report includes time period and procedure for Documentation documenting and reporting the use of force, • Policy 957: Reporting of Incidents including reporting requirements of and Other Information management and line staff and procedures • Policy 948.13.1: Duty Officer for reviewing and tracking use of force (DO)/Supervising Probation Officer (SPO) incidents by supervisory and or • Policy 948.13.2: Facility Managers management staff, which include Responsibilities procedures for debriefing a particular incident with staff and/or youth for the ☒ ☐ ☐ purposes of training as well as mitigating At inspection, we found that debriefs were the effects of trauma that may have been not conducted consistently with staff and experienced by staff and /or the youth youth and not documented as required. involved. As of the writing of the report, the managers have done a great job addressing this issue. This issue has been corrected. Supervisors are documenting the debriefs in their written narrative. 7421 Riverside Indio JH PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 (6) Include an administrative review and a Policy 948.13.2: Facility Manager system for investigating unreasonable use Responsibilities of force. ☒ ☐ ☐ Facility management completes a monthly use of force review committee with the two other juvenile facilities. (7) define the role, notification, and follow-up Policy 948.7: Physical Restraint procedures required after use of force Techniques incidents for medical, mental health staff Policy 948.8: Defense Techniques 948.10.4: Once Staff Decide to Use OC and parents or legal guardians. Spray ☒ ☐ ☐ All youth who are involved in a use of force incident/fight are referred to mental health for a session. Several referrals were provided and reviewed. It was noted that most youth were seen within 24 hours. Most same day. (8) describe the limitations of use of force on Policy 948.11: Use of Force Involving pregnant youth in accordance with Penal Pregnant Youth ☒ ☐ ☐ Code Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a All Facilities use OC spray. force option shall include policies and ☒ ☐ ☐ procedures that: (1) identify who is approved to carry and/or Policy 948.10: Chemical Agents/Oleoresin utilize chemical agents in the facility and the Capsicum (OC) Spray ☒ ☐ ☐ type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used Policy 948.10.2: When to Use OC Spray when there is an imminent threat to the youth’s safety or the safety of others and ☒ ☐ ☐ only when de-escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy 948.10.5: OC Spray Aftercare timelines for decontamination from Procedures chemical agents. This shall include that Facility utilizes a separate decontamination youth who have been exposed to chemical checklist noting when the youth began agents shall not be left unattended until that decontamination, how it was completed, youth is fully decontaminated or is no longer when the youth stated they no longer felt suffering the effects of the chemical agent. ☒ ☐ ☐ the effects of the spray, when they started decontamination, when they chose to end it etc. the way they were decontaminated ie. a shower, spray bottle, and times for constant visual and return to unit. The checklist notes several areas of regulation and policy in one location. 7421 Riverside Indio JH PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 (4) define the role, notification, and follow-up Policy 948.10.4: Once Staff Decide to Use procedures required after use of force OC Spray incidents involving chemical agents for Policy 948.10.5(g) Policy 948.13.1: Duty Officer/Supervising medical, mental health staff and parents or Probation Officer legal guardians. ☒ ☐ ☐ At inspection, we noted notifications to mental health (referrals) and parent contacts were not consistently being completed. This issue has been corrected. (5) provide for the documentation of each Policy 948.13: Incident Report incident of use of chemical agents, Documentation including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and ☒ ☐ ☐ location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Policy 948.4: Required Training which require that agencies provide initial and ☒ ☐ ☐ regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health Policy 948.4: Required Training conditions that would contraindicate ☒ ☐ ☐ certain types of force; (2) acceptable chemical agents and the Policy 948.10: Chemical Agents/Oleoresin methods of application. ☒ ☐ ☐ Capsicum (OC)Spray (3) signs or symptoms that should result in Policy 948.4: Required Training immediate referral to medical or behavioral ☒ ☐ ☐ health. (4) instruction on the Constitutional Limitations Policy 948.4: Required Training ☒ ☐ ☐ of Use of Force. (5) physical training force options that may Policy 948.4: Required Training ☒ ☐ ☐ require the use of perishable skills. (6) timelines the facility uses to define regular Policy 948.4: Required Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 951: 1.1: Use of Physical Restraints: Definitions The facility administrator, In cooperation with the responsible physician and mental health The facility has had no use of restraints director, shall develop and implement written this cycle. Facility staff have been trained ☒ ☐ ☐ on the WRAP and maintain their training policies and procedures for the use of restraint annually as part of their defensive tactics devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. 7421 Riverside Indio JH PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 Physical restraints may be used only for those Policy 951.3: Policy Policy 951.4: Prior to Using Restraints youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals ☒ ☐ ☐ the intent to cause self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment Policy 951.3: Policy or discipline, or as a substitute for treatment. The Policy 951.5 Use of and Application of use of restraint devices that attach a youth to a wall, Physical Restraints floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind ☒ ☐ ☐ the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the Policy 951.3: Policy use of handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement ☒ ☐ ☐ within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the Policy 951.4 Prior to Using Restraints approval of the facility manager or designee. The Policy allows for restraints to be placed facility manager may delegate authority to place a without approval unless exigent youth in restraints to a physician. Reasons for circumstances are present. continued retention in restraints shall be reviewed ☒ ☐ ☐ and documented at a minimum of every hour. Policy 951.6: Requirements for Continued Use of Physical Restraints A medical opinion on the safety of placement and Policy 951.6: Requirements for Continued retention shall be secured as soon as possible, but Use of Physical Restraints no later than two hours from the time of placement. ☒ ☐ ☐ The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as Policy 951.6: Requirements for Continued soon as possible, but in no case longer than four Use of Physical Restraints ☒ ☐ ☐ hours from the time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be Policy 951.5: Use of Physical Restraints conducted to ensure that the restraints are properly Policy 951.6: Requirements for Continued employed, and to ensure the safety and well-being Use of Physical Restraints of the youth. Observations of the youth's behavior ☒ ☐ ☐ and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7421 Riverside Indio JH PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading Policy 951.5: Use of Physical Restraints to an application of restraints. ☒ ☐ ☐ (b) known medical conditions that would Policy 951.9: Medical and Behavioral contraindicate certain restraint devices and/or Health Guidelines Regarding Physical ☒ ☐ ☐ techniques. Restraints (c) acceptable restraint devices. Policy 951.1.1: Definitions ☒ ☐ ☐ Agency utilizes handcuffs, shackles, waist chains, and the WRAP (d) signs or symptoms which should result in Policy 951.9: Medical and Behavioral immediate medical/mental health referral. Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints (e) availability of cardiopulmonary resuscitation Policy 951.9: Medical and Behavioral equipment. Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints (f) protective housing of restrained youth. While Policy 951.6: Requirements for Continued in restraint devices, all youth shall be housed Use of Physical Restraints alone or in a specified housing area for ☒ ☐ ☐ restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Policy 951.9: Medical and Behavioral Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints (h) exercising of extremities. Policy 951.9: Medical and Behavioral Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints 7421 Riverside Indio JH PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 1358.5 USE OF RESTRAINT DEVICES FOR Policy 952: Use of Physical Restraints for MOVEMENT AND TRANSPORTATION WITHIN Movement and Transportation within the THE FACILITY. Facility The Facility Administrator, In cooperation with Use of force documentation was provided the responsible physician and from November 2021 and February 2022. behavioral/mental health director, shall develop The facility utilizes restraints for movement and implement written policies and procedures for within the facility as necessary to secure the use of restraint devices when the purpose is youth who exhibit aggressive or out of for movement or transportation within the facility control behavior and safely moved them that shall include the following: during incidents as necessary. There were no separate assessments provided other than the documentation contained in UOF reports. Seven incident reports were reviewed in total, 3 from November 2021 and 4 from February 2022. ☒ ☐ ☐ Proof of practice to document regulatory expectations includes staff marking boxes on the incident report that they considered less restrictive alternatives, the youths known medical conditions, mental health conditions, and trauma informed approaches. Technical assistance provided that staff should be noting in the IR documentation that this assessment is made. They are documenting the assessment for less restrictive consideration, and they should be documenting the actual consideration for Mental Health, Medical, and trauma as well and not relying on the boxes to simply be checked. (a) identification of acceptable restraint devices, Policy 952.1: Purpose and Scope staff approved to utilize restraint devices and Policy applies to all facility staff the required training. Policy 952.1.1: Definition Handcuffs, shackles, waist chains and the WRAP ☒ ☐ ☐ Policy 952.5: General Safety Guidelines Staff must complete PC 832 Arrest Training before placing or removing any restraints on any youth. (b) the circumstances leading to the application Policy 952.4: Assessment of restraints must be documented. ☒ ☐ ☐ 7421 Riverside Indio JH PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 (c) an individual assessment of the need to apply Policy 952.3: Policy restraints for movement or transportation that Staff do a good job of documenting the includes consideration of less restrictive reasons why restraints are utilized on alternatives, consideration of a youth’s known youth including what considerations are medical or mental health conditions, trauma made. Incident reports include the informed approaches, and a process for ☒ ☐ ☐ regulatory considerations permanently documentation and supervisor review and documented on the report form and staff approval. who move the youth must include checking these off as appropriate. Only one was found to be missing any information. (d) consideration of safety and security of the Policy 952.3: Policy facility, with a clearly defined expectation that ☒ ☐ ☐ restraint devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is Policy 952.6.1 Pregnant youth limited in accordance with Penal Code ☒ ☐ ☐ Section6030(f) and Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 954 Safety Room Procedures (a) The facility administrator, and where The safety room has been removed from applicable, In cooperation with the responsible the facility LASE as the space has been physician, shall develop and implement repurposed with shelves and used for written policies and procedures governing the institutional clothing storage. The use of safety rooms, as described in Title 24, remainder of this section is marked as NA Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an ☐ ☐ ☒ immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of NA necessary nutrition and fluids, access to a ☐ ☐ ☒ toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility NA manager, or designee, before a youth is ☐ ☐ ☒ placed into a safety room; (3) provide for continuous direct visual NA supervision and documentation of the youth's behavior and any staff ☐ ☐ ☒ interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated NA by the facility manager, or designee, every ☐ ☐ ☒ four hours; 7421 Riverside Indio JH PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 (5) provide for immediate medical NA assessment, where appropriate, or an ☐ ☐ ☒ assessment at the next daily sick call; and, (6) provide a process for documenting the NA reason for placement, including attempts to ☐ ☐ ☒ use less restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room NA shall be accomplished in accordance with the ☐ ☐ ☒ following: (1) safety room shall not be used before other NA less restrictive options have been attempted and exhausted, unless ☐ ☐ ☒ attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the NA purposes of punishment, coercion, ☐ ☐ ☒ convenience, or retaliation by staff. (3) safety room shall not be used to the extent NA that it compromises the mental and ☐ ☐ ☒ physical health of the youth. (c) A youth may be held up to four hours in the NA safety room. After the youth has been held in ☐ ☐ ☒ the safety room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. NA ☐ ☐ ☒ (2) consult with mental health or medical staff, NA ☐ ☐ ☒ (3) develop an individualized plan that NA includes the goals and objectives to be ☐ ☐ ☒ met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be NA extended beyond four hours, staff shall develop an individualized plan that includes ☐ ☐ ☒ the requirements of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7421 Riverside Indio JH PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 1360 SEARCHES Policy 955 Searches 955.3 Policy The facility administrator shall develop and implement written policies and procedures Units 1 and 2 documentation reviewed governing the search of youth, the facility, and from February 2022 and 3 from November visitors. Policies and procedures shall provide that: 2021. Searches occurred daily and included rooms, common areas, and full units. Youth interviewed stated their units were ☒ ☐ ☐ searched, their belongings were searched, and they were searched when staff needed to. They noted that these searches did not feel they were searched for retaliatory reasons. Technical assistance provided and discussed regarding policy and review of documentation by managers for QA to ensure that searches are done correctly. (a) Searches shall be conducted to ensure the Policy 955.3 Policy safety and security of the facility, public, ☒ ☐ ☐ visitors, youth, and staff. (b) Searches shall be conducted in a manner that Policy 955.3 Policy preserves the privacy and dignity of the person being searched, and shall not be conducted ☒ ☐ ☐ for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body 955.6: Strip Search/Visual Body Cavity cavity searches shall comply with Penal Code ☒ ☐ ☐ Search Guidelines Section 4030. (d) Physical body cavity searches shall only be Policy 955.9: Physical Body Cavity Search ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall 955.8: Post-Detention Hearing Searches only be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and articulable facts to ☒ ☐ ☐ believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth Policy 1054.5: Searches shall comply with Section 1352.5. ☒ ☐ ☐ Youth have a choice of the gender of staff who search them upon admission. (g) Cross-gender pat-down searches and strip 955.4.1: Cross-Gender Searches searches are prohibited except in exigent circumstances or when conducted by a ☒ ☐ ☐ medical professional. Such searches must be justified and documented in writing. 7421 Riverside Indio JH PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 1361 GRIEVANCE PROCEDURE Policy 956: Grievance Procedure The facility administrator shall develop and Policy 956.3: Policy implement written policies and procedures All grievances reviewed from 2021 and whereby any youth may appeal and have resolved 2022. There were 6 grievances filed in grievances relating to any condition of 2021 and 6 grievances filed in 2022. For confinement, including but not limited to health the number of youth detained in the Indio care services, classification decisions, program facility, this is a very low number of participation, telephone, mail or visiting grievances. We also noted 2 grievances procedures, food, clothing, bedding, from the Indio YTEC girls in May after their mistreatment, harassment or violations of the arrival in April 2022. nondiscrimination policy. There shall be no time ☒ ☐ ☐ limit on filing grievances. Policies and procedures Youth interviewed stated grievances are shall include provisions whereby the facility freely available on the unit and they can manager ensures: write them at any time. The boys spoke of writing group grievances and the power in that and getting their concerns heard. They also discussed knowing their rights. The girls we spoke with also noted having open access to grievances and also not feeling the need to use them. They noted that staff talk to the youth to resolve any issues they may have. (a) a grievance form and instructions for Policy 956.5: Grievance Policy and Forms registering a grievance, which includes Accessibility ☒ ☐ ☐ provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially Policy 956.6: Process for file the grievance or to deliver the form to any Submitting/Resolving a Grievance youth supervision staff working in the facility; ☒ ☐ ☐ Youth have the option to provide the grievance directly to any staff member or to file the grievance in the confidential box. (c) resolution of the grievance at the lowest Policy 956.6: Process for Submitting appropriate staff level; Situations and incidents should be discussed with staff first or, if a youth does not wish to discuss the issue, then youth ☒ ☐ ☐ can complete a grievance. Grievances are heard by a duty officer or supervisor. (d) provision for a prompt review and initial Policy 956.6: Process for Submitting response to grievances within three (3) Policy 956.9: Food Services, Education, business days, grievances that relate to health Health Care, Behavioral Health and safety issues must be addressed ☒ ☐ ☐ Grievances. immediately; All grievances reviewed were completed timely. 7421 Riverside Indio JH PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 (1) The youth may elect to be present to Policy 956.6: Process for Submitting explain his/her version of the grievance to ☒ ☐ ☐ a person not directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative Policy 956.6: Process for Submitting approved by the facility administrator to ☒ ☐ ☐ assist the youth. (e) provision for a written response to the Policy 956.7: Unresolved Grievances/ grievance which includes the reasons for the Appeals decisions; Policy 956.12: Resolution and Documentation of Grievances (Not Personnel Complaints) Technical assistance provided regarding grievances pertaining to the Kitchen. Grievance written was forwarded to the kitchen for follow up. However, there does ☒ ☐ ☐ not appear to be any response or follow up back to the youth regarding their grievance. Technical Assistance provided and discussed noting any grievance forwarded out to a partner agency should not be closed until the issue is resolved. This does not rise to the level of noncompliance and youth when interviewed noted they are generally notified about the status of their grievance and probation keeps them notified. (f) a system which provides that any appeal of a Policy 956.7: Unresolved Grievances/ grievance shall be heard by a person not Appeals directly involved in the circumstances which ☒ ☐ ☐ All grievances are heard by the duty officer led to the grievance; or supervisor, appeals are heard by the facility managers. (g) resolution of the grievance must occur within Policy 956.7: Unresolved Grievances/ ten (10) business days unless circumstances Appeals dictate a longer time frame. The youth shall ☒ ☐ ☐ All grievances were resolved within the 10- be notified of any delay; and, business day expectation. (h) the policy shall provide multiple internal and Policy 956.10 Reporting Sexual Abuse and external methods to report sexual abuse and Sexual Harassment references PREA ☒ ☐ ☐ sexual harassment. Policies 7421 Riverside Indio JH PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 Whether or not associated with a grievance, Policy 324: Complaints Against Staff concerns of parents, guardians, staff or other Both informal and formal complaint parties shall be addressed and documented in processes are available via the Citizens accordance with written policies and procedures Compliant process. Anyone may use this within a specified timeframe. ☒ ☐ ☐ process. If staff have concerns, there is a grievance process through the appropriate labor groups. All complaints are completed via a formal process. 1362 REPORTING OF INCIDENTS Policy 957: Reporting of Incidents and Other Information A written report of all incidents which result in Policy 957.4.1: Reporting Requirements physical harm, use of force, serious threat of Policy 957.4.2: Submittal Process physical harm, or death of an employee, youth or other person(s) shall be maintained. Such written ☒ ☐ ☐ Additional reports were provided for record shall be prepared by the staff and submitted review. Timelines were met and they were to the facility manager by the end of the shift, unless well written. additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Policy 960: DNA Collection COLLECT DNA SPECIMENS, SAMPLES, Policy 960.7: Refusal to Submit DNA IMPRESSIONS Policy is consistent with regulation. (a) Pursuant to Penal Code Section 298.1 According to facility administration, force authorized law enforcement, custodial, or will not be used to collect DNA. If a youth corrections personnel including peace refuses collection, they are referred back officers, may employ reasonable force to ☒ ☐ ☐ to the court for action and for possible collect blood specimens, saliva samples, and prosecution. All efforts to obtain voluntary thumb or palm print impressions from compliance is attempted first. individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 960: DNA Collection reasonable force” shall be defined as the force Policy 960.7: Refusal to Submit DNA that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be Policy 960: DNA Collection preceded by efforts to secure voluntary Policy 960.7: Refusal to Submit DNA compliance. Efforts to secure voluntary compliance shall be documented and include ☒ ☐ ☐ an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. 7421 Riverside Indio JH PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 (b) The force shall not be used without the prior Policy 960: DNA Collection written authorization of the supervising officer Policy 960.7: Refusal to Submit DNA on duty. The authorization shall include ☒ ☐ ☐ information that reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a Policy 960: DNA Collection cell extraction, the extraction shall be Policy 960.7: Refusal to Submit DNA videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of ☒ ☐ ☐ time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7421 Riverside Indio JH PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 1370 EDUCATION PROGRAM Policy 961: Education Program Policy 961.3: Policy (a) School Programs The County Board of Education shall provide The education program is provided by the for the administration and operation of juvenile Riverside County of Education. The court schools in conjunction with the Chief school is a WASC accredited school. Probation Officer, or designee pursuant to applicable State laws. The school and facility Both the 2020 and the 2021 inspections administrators shall develop and implement were completed by Principal Monica written policy and procedures to ensure Hatcher from San Bernardino County communication and coordination between Court Schools. At the time of inspection, educators and probation staff. Culturally the 2022 inspection had not yet been responsive and trauma-informed approaches completed. should be applied when providing instruction. The following information in italics are Education staff should collaborate with the report excerpts taken directly from the facility administrator to use technology to education report. facilitate learning and ensure safe technology practices. The facility administrator shall Riverside County Office of Education, request an annual review of each required (RCOE)operates an WASC accredited element of the program by the Superintendent school within the juvenile hall adhering to ☒ ☐ ☐ of Schools, and a report or review checklist on all aspects of the California Education compliance, deficiencies, and corrective action Code, as well as Probation policies and needed to achieve compliance with this procedures. The school administrator section. Such a review, when conducted, communicates very well with probation cannot be delegated to the principal or any staff, working collaboratively and efficiently other staff of any juvenile court school site. The Social Emotional Learning professional Superintendent of Schools shall conduct this development for staff has been review in conjunction with a qualified outside implemented and used throughout the agency or individual. Upon receipt of the school. All classrooms are wi-fi enabled review, the facility administrator or designee and utilize laptop & desktop computers shall review each item with the Superintendent and SMART boards and television. During of Schools and shall take whatever corrective the Covid-19 pandemic teachers are action is necessary to address each deficiency utilizing Zoom implementing face to face and to fully protect the educational interests of instruction 300 minutes daily. RCOE all youth in the facility. utilizes an internet monitoring / security software. This review is being conducted by administrative staff in the San Bernardino County Superintendent of Schools. 7421 Riverside Indio JH PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 (b) Required Elements Policy 961.5: Policy The facility school program shall comply with Observed during classroom visits / walk the State Education Code and County Board of throughs. Students are taught all core Education policies, all applicable federal subjects, as well as life skills, healthy education statutes and regulations and provide living, and coping skills. The school has a for an annual evaluation of the educational partnership with UC Riverside and RCC to program offerings. As stated in the 2009 provide post-secondary opportunities for California Standards for the Teaching youth. The school has a partnership with Profession, teachers shall establish and ☒ ☐ ☐ UC Riverside and RCC to provide post- maintain learning environments that are secondary opportunities for youth. The physically, emotionally, and intellectually safe. school provides/administers the HI SET as Youth shall be provided a rigorous, quality an alternative to a high school diploma to educational program that responds to the certain students meeting specific California different learning styles and abilities of students requirements (e.g.17 years old with fewer and prepares them for high school graduation, than 100 credits). career entry, and post-secondary education. All youth shall be treated equally, and the Policy 961.5: Policy education program shall be free from discriminatory action. Staff shall refer to ☒ ☐ ☐ transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 961.5: Policy Education Code and include, but not be limited ☒ ☐ ☐ to, courses required for high school graduation. (2) Information and preparation for the High School Policy 961.5: Policy Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 961.5: Policy education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Policy 961.5: Policy Tests as approved by the California ☒ ☐ ☐ Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to Policy 961.5: Policy youth who do not demonstrate sufficient ☒ ☐ ☐ progress towards grade level standards. (6) The minimum school day shall be consistent Policy 961.5: Policy with State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures ☒ ☐ ☐ do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7421 Riverside Indio JH PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 (7) Education shall be provided to all youth Policy 961.5: Policy regardless of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 961.6: School Discipline (1) Positive behavior management will be The school operates using a PBIS/MTSS implemented to reduce the need for disciplinary model offering a point system with action in the school setting and be integrated incentives for positive behavior. Posters into the facility's overall behavioral have been placed throughout all the management plan and security system. classrooms. Probation communicates thoroughly on all decisions that may affect the educational program which includes school minutes, or day to day operations of ☒ ☐ ☐ the school. The school staff use Positive Behavior Interventions and Supports to reduce negative student behaviors which have led to fewer suspensions documented in AERIES. Other means of correction such as classroom time outs, and student/teacher conferences are also documented. (2) School staff shall be advised of administrative Policy 961.6: School Discipline decisions made by probation staff that may ☒ ☐ ☐ affect the educational programming of students. (3) Except as otherwise provided by the State Policy 961.6: School Discipline Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 961.6: School Discipline education staff will develop policies and procedures that address the rights of any ☒ ☐ ☐ student who has continuing difficulty completing a school day. 7421 Riverside Indio JH PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 (d) Provisions for Special Populations Policy 961.7: Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall Policy 961.7: Provisions for Special be afforded an educational program that Populations addresses their language needs pursuant to all applicable state and federal laws and ☒ ☐ ☐ regulations governing programs for EL students. (e) Educational Screening and Admission Policy 961.8: Educational Screening and Admission (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's An educational screening is done upon educational history, including but not limited to: entry of all students in the school as well as a CALPADS search. Records are then requested from all previous schools. An intake IEP is completed for all Special Education students. A panoramic screener has also been provided for students to complete to identify social emotional learning needs Due to the Covid-19 ☒ ☐ ☐ distance learning curriculum, teachers develop a core curriculum four period schedule, for all students who enter based on their educational needs/credit deficiencies. There is also an additional one hour and twenty minutes offered (5thand 6thperiod), daily for student support with ELL’s, Special Education students, and students who need additional assistance. Face-to-Face instruction began April 5. (A) School progress/school history; Policy 961.8: Educational Screening and ☒ ☐ ☐ Admission (B) Home Language Survey and the results of the Policy 961.8: Educational Screening and State Test used for English language ☒ ☐ ☐ Admission proficiency; (C) Needs and services of special populations as Policy 961.8: Educational Screening and defined by the State Education Code, including ☒ ☐ ☐ Admission but not limited to, students with special needs. (D) Discipline problems. Policy 961.8: Educational Screening and ☒ ☐ ☐ Admission 7421 Riverside Indio JH PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 (2) Youth will be immediately enrolled in school. Policy 961.8: Educational Screening and Educational staff shall conduct an assessment Admission to determine the youth's general academic ☒ ☐ ☐ functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 961.8: Educational Screening and education plan shall be developed for each ☒ ☐ ☐ Admission youth within five school days. (4) Upon enrollment, education staff shall comply Policy 961.8: Educational Screening and with the State Education Code and request the Admission youth's records from his/her prior school(s), including, but not limited to, transcripts, Records are requested from all previous Individual Education Program (IEP), 504 Plan, schools upon entry to the school. state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 961.9: Educational Reporting (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 961.9: Educational Reporting provide appropriate credit (full or partial) for course work completed while in juvenile court ☒ ☐ ☐ school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 961.10: Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition Upon transitioning back to the school needs of youth, including the development of district, a re-entry letter is sent to the an education transition plan, in accordance with ☒ ☐ ☐ director of Child Welfare and Attendance. the State Education Code and in alignment with A transition specialist then follows up with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. the student to be sure the placement is appropriate. This is documented in AERIES. (h) Post-Secondary Education Opportunities Policy 961.11: Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- Students can be dual enrolled in online secondary education providers to facilitate ☒ ☐ ☐ college programs with choices of US access to educational and vocational History, Computer Technology, Spanish I opportunities for youth that considers the use of or II. The ASVAB military assessment has technology to implement these programs. also been offered for the youth 7421 Riverside Indio JH PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 1371 PROGRAMS, RECREATION, AND Policy 962: Recreation, Programs and EXERCISE. Exercise The facility administrator shall develop and Policy 962.3: Policy implement written policies and procedures for programs, recreation, and exercise for all youth. Youth and staff alike reported that all Title The intent is to minimize the amount of time youth 15 requirements occur as required for are in their rooms or their bed area. recreation, exercise, and programming. ☒ ☐ ☐ Facility staff separate the youth into small groups when necessary and some program in the dayroom and some in the small group room. Outside programming providers are beginning to return to the facility and staff provide all other programs Juvenile facilities shall provide the opportunity for Policy 962.4.1: Minimum Requirements programs, recreation, and exercise a minimum of three hours a day during the week and five hours ☒ ☐ ☐ a day each Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, Policy 962.4.1: Minimum Requirements and exercise may be suspended only upon a written finding by the administrator/manager or ☒ ☐ ☐ designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule Policy 962.4.1: Minimum Requirements ☒ ☐ ☐ shall be posted in the living units. There will be a written annual review of the Policy 962.4.1: Minimum Requirements programs, recreation, and exercise by the For most of the cycle, the facility has been responsible agency to ensure content offered is on a suspended status for this section. current, consistent, and relevant to the population. Outside providers have not been able to come into the facility to provide the programs as they generally would. ☒ ☐ ☐ Probation staff and mental health staff have provided the bulk of the programming instead. The facility manager provided an annual review for all programs, recreation, and exercise activities that occur in the facility. 7421 Riverside Indio JH PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 (a) Programs. All youth shall be provided with the Policy 962.4.1: Minimum Requirements opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: ☒ ☐ ☐ (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Policy 962.4.1: Minimum Requirements opportunity for at least one hour of daily access Some of the recreational activities are as to unscheduled activities such as leisure follows: Arts & Crafts, Board Games, Letter reading, letter writing, and entertainment. ☒ ☐ ☐ Writing, Movies, Music, Socialization, Activities shall be supervised and include Television, Video Games, Jeopardy, orientation and may include coaching of youth. Minute to Win it (c) Exercise. All youth shall be provided with the Policy 962.4.1: Minimum Requirements opportunity for at least one hour of large muscle Youth play basketball, kickball, working activity each day. out, swimming, volleyball, soccer, and handball. ☒ ☐ ☐ While present for inspection, we observed the youth playing basketball and swimming. 7421 Riverside Indio JH PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 The administrator/manager may suspend, for a Policy 962.4.1: Minimum Requirements period not to exceed 24 hours, access to recreation and programs. The administrator/manager shall ☒ ☐ ☐ document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 965: Faith Based Program Policy 965.3 Policy The facility administrator shall provide access to Policy 965.4 Requests for Faith Based religious services and/or religious counseling at Services/Counseling least once each week. Attendance shall be Policy 965.5 Access to Faith Based voluntary. A youth shall be allowed to participate in Services/Counseling an activity outside of their room if he/she elects not to participate in religious programs. Church services are held on Sundays with volunteers coming into the facility to Religious programs shall provide for: provide services for the youth. In periods of COVID, church has occurred remotely. Youth and staff interviewed confirmed ☒ ☐ ☐ current practices. Technical assistance provided to implement a new documentation process (log) that can be used despite the status of the facility. Prior to the completion of this report, a document was provided that provided a process in which to document both virtual and in person religious services. (a) opportunity for religious services and practices; Policy 965.3: Policy ☒ ☐ ☐ 965.9: Faith -Based Programs (b) availability of clergy; and, Policy 965.3: Policy 965.4 Requests for Faith Based ☒ ☐ ☐ Services/Counseling Policy 965.8: Faith-Based Representatives (c) availability of religious diets. Policy 965.3: Policy 965.4 Requests for Faith Based Services/Counseling ☒ ☐ ☐ Policy 965.9.1: Diets 1373 WORK PROGRAM Policy 966. 3: Work Program Policy The facility administrator shall develop policies and There are no current formal work programs procedures regarding the fair and consistent outside of personal cleaning and unit clean assignment of youth to work programs. Work up due to COVID-19. assigned to a youth shall be meaningful, ☒ ☐ ☐ constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 7421 Riverside Indio JH PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 1374 VISITING Policy 968: Visiting Policy 968.3: Policy The facility administrator shall develop and implement written policies and procedures for visiting, that include provisions for special visits. Visits are held on Saturday and Sunday. Youth shall be allowed to receive visits by parents, Special visits are held as needed guardians or persons standing in loco parentis, and throughout the week and youth with children of youth. Other family members, such as children can see their children during baby grandparents and siblings, and supportive adults, visits that are set aside just for bonding may be allowed to visit with the approval of the time between the youth and the baby. facility administrator or designee, and in Documentation provided indicated that in- conjunction with the youth’s case plan or in the best person visitation occurred in November interest of the youth. 2021 but no in-person visitation occurred in February 2022 due to COVID 19. (Regulation was Suspended at that time) We reviewed facility visitation logs, Zoom logs, and found that youth did have an opportunity to make Zoom calls home each week to their parents in lieu of weekly visitation. It is said that the youth are provided with additional phone calls, ☒ ☐ ☐ however, there is no formal proof of practice to verify this information other than face to face interviews with the youth who indicated that phone calls are readily given (5) per week plus they can earn more. Youth stated they would like the opportunity to have more phone calls and the ability to call other people. Documentation for November 2021 provided indicating youth had an opportunity for in-person visits. Documentation provided shows parents signing in and out and visits occurring as required. Since the initial inspection, the agency has updated their reporting logs and has a new process implemented to document visitors that will track any visitor, any day and for whatever reason. It will also track whether the visit is in-person or is held virtually due to COVID. 7421 Riverside Indio JH PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 All visits shall occur at reasonable times, subject Policy 968.3: Policy only to the limitations necessary to maintain order Policy 968.4: Requirements and security. Visitation shall not be denied solely Policy 968.5: Visiting Rules based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s ☒ ☐ ☐ No youth were denied visits during this criminal history represents a risk to the safety of time for any reason other than COVID. youth or staff in the facility. Any denial of visitation Visitation impacted by COVIDE were or limitation on visitations shall be communicated to mitigated with additional phone calls and the youth, person denied and facility administrator. Zoom calls. Opportunity for visitation shall be a minimum of two Policy 968.4: Requirements hours per week. Visits may be supervised, but Policy 968.5: Visiting Rules ☒ ☐ ☐ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two- Policy 968.6: Professional Visitation hour minimum and/or outside of the regular visiting Policy 968.7: Special Visitation hours, shall be accommodated as necessary and within the discretion of the facility administrator or Special visits are provided as needed and designee. Family therapy and professional visits ☒ ☐ ☐ requested. shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 968.4: Requirements alternative, but not as a replacement, to in-person ☒ ☐ ☐ The facility offers virtual calling for youth to visiting. keep in touch with their families. 1375 CORRESPONDENCE Policy 970: Correspondence The facility administrator shall develop and Several youth were interviewed who stated implement written policies and procedures for they could ask for letter writing materials at correspondence which provide that: any time and they would be provided with pencils and paper. Most of the time, they could do so at free time. They are not allowed to have these items in their rooms. ☒ ☐ ☐ Letter writing generally occurs daily. Incoming mail is checked and distributed daily or, in some instances, every other day. There is no limitation on the amount of mail youth may send or receive. All individual regulatory requirements have been met. (a) there is no limitation on the volume of mail that Policy 970.4: Authorized Correspondence youth may send or receive; ☒ ☐ ☐ Youth may send and receive unlimited letters. (b) youth may send two letters per week postage Policy 970.4: Authorized Correspondence free; ☒ ☐ ☐ All postage is paid by the facility. 7421 Riverside Indio JH PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 (c) youth may correspond confidentially with state Policy 970.6.1: Privileged Mail and federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility staff may open and ☒ ☐ ☐ inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that Policy 970.6.2: Non-Privileged Mail described in (c), may be read by staff only when there is reasonable cause to believe facility ☒ ☐ ☐ safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 972: Telephone Access The administrator of each juvenile facility shall Several youth were interviewed and stated develop and implement written policies and they have access to the ICE- Inmate procedures to provide youth with access to Calling Engine Phones to call their parents. telephone communications. ☒ ☐ ☐ Youth may also earn free phone time. Youth asked for more phone time as they said it isn’t enough. When asked if they could change anything in the facility, they asked for more time to call family. 1377 ACCESS TO LEGAL SERVICES Policy 973: Access to Legal Services Youth have access to call, write, and visit The facility administrator shall develop written with their attorneys according to staff and procedures to ensure the right of youth to have ☒ ☐ ☐ the youth. access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 973.4(a): Access to Courts and attorneys and their authorized Legal Services ☒ ☐ ☐ representatives; (b) provision for confidential consultation with Policy 973.4(b): Access to Courts and attorneys; and, ☒ ☐ ☐ Legal Services (c) unlimited postage free, legal correspondence Policy 973.4(c): Access to Courts and and cost-free telephone access as Legal Services ☒ ☐ ☐ appropriate. 1390 DISCIPLINE Policy 976.3: Policy The facility administrator shall develop and implement written policies and procedures for the See below. Compliance based on policy discipline of youth that shall promote acceptable and interview. behavior; including the use of positive behavior interventions and supports. Discipline shall be ☒ ☐ ☐ imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Policy 976.3(a): Policy ☒ ☐ ☐ 7421 Riverside Indio JH PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 (b) daily shower, access to drinking fountain, toilet Policy 976.3(b): Policy and personal hygiene items, and clean ☒ ☐ ☐ clothing; (c) full nutrition; Policy 976.3(c): Policy ☒ ☐ ☐ (d) contact with parent or attorney; Policy 976.3(d): Policy We noted that, in some cases, youth are denied access to phones as part of discipline and behavior management yet, ☒ ☐ ☐ in some cases, this could disrupt communication with their parents. Technical Assistance provided and facility managers noticed that youth cannot be denied contact to their parents. (e) exercise; Policy 976.3(e): Policy ☒ ☐ ☐ (f) medical services and counseling; Policy 976.3(f): Policy ☒ ☐ ☐ (g) religious services; Policy 976.3(g): Policy ☒ ☐ ☐ (h) clean and sanitary living conditions; Policy 976.3(h): Policy ☒ ☐ ☐ (i) the right to send and receive mail; Policy 976.3(i): Policy ☒ ☐ ☐ (j) education; and, Policy 976.3(j): Policy ☒ ☐ ☐ (k) rehabilitative programming. Policy 976.3(k): Policy ☒ ☐ ☐ The facility administrator shall establish rules of Policy 976.3: Policy conduct and disciplinary penalties to guide the Policy 976.5: Minor Rule Violations conduct of youth. Such rules and penalties shall Policy 976.8: Major Rule Violations include both major violations and minor violations, At inspection, it was noted there was no be stated simply and affirmatively, and be made ☐ ☒ ☐ clear rules for discipline and sanctions. available to all youth. Provision shall be made to This has now been addressed. provide accessible information to youth with Compliance is pending the provision of disabilities, limited English proficiency, or limited proof of practice. literacy. 1391 DISCIPLINE PROCESS Policy 976: Incentives and Discipline Process The facility administrator shall develop and implement written policies and procedures for the ☒ ☐ ☐ administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Policy 976.3: Policy discipline for violation of rules; All juvenile facility staff are responsible for ☒ ☐ ☐ identifying and notifying probation staff of youth misbehavior, only probation staff are responsible for imposing discipline. (b) prohibiting discipline to be delegated to any Policy 976.3: Policy youth; ☒ ☐ ☐ 7421 Riverside Indio JH PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 (c) definition of major and minor rule violations Policy 976.5: Minor Rule Violations and and their consequences, and due process 976.6: Discipline for Minor Rule Violations requirements; Policy 976.8: Major Rule Violations and 976.9: Discipline for Major Rule Violations ☒ ☐ ☐ At the time of inspection, discipline due process was not being conducted as there was no true distinguisher between major and minor rule violations and the sanctions associated with each (d) trauma-informed approaches and positive 976.3: Policy ☐ ☒ behavior interventions; ☐ (Policy and Procedure not yet approved) (e) minor rule violations may be handled 976.5: Minor Rule Violations informally by counseling, advising the youth of 976.8: Procedure for the Appeal Process expected conduct imposing a minor for Minor Discipline consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Policy 976.3: Policy shall be documented and require the following: No documentation of due process for major rule violation was provided for review. ☐ ☒ ☐ Policy has now been updated and approved at the administrator level and the agency will need to provide proof of practice to show implementation. (1) written notice of violation prior to a hearing; Policy 976.11 Procedure for Due Process for Major Discipline ☐ ☒ ☐ (2) accommodations provided to youth with Policy 976.3: Policy disabilities, limited literacy, and English language learners; ☐ ☒ ☐ Policy 976.10: Procedure for Due Process for Major Discipline (3) hearing by a person who is not a party to Policy 976.10: Procedure for Due Process the incident; ☐ ☒ ☐ for Major Discipline (4) opportunity for the youth to be heard, Policy 976.10: Procedure for Due Process present evidence and testimony; ☐ ☒ ☐ for Major Discipline (5) provision for youth to be assisted by staff Policy 976.10: Procedure for Due Process in the hearing process; ☐ ☒ ☐ for Major Discipline (6) provision for administrative review. Policy 976.12: Procedures for the Appeal ☐ ☒ ☐ Process for Major Discipline (g) violations that result in a removal from camp 976.8: Major Rule Violations or commitment program, but not a return to ☒ court, will follow the due process provisions in ☐ ☐ subsection (e) above. 7421 Riverside Indio JH PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 1410 MANAGEMENT OF COMMUNICABLE • Juvenile Facilities Response Plan DISEASES. June 2, 2022 • Policy 987: Management of The health administrator/responsible physician, in Communicable Disease cooperation with the facility administrator and the • Medical Policies and Procedures local health officer, shall develop written policies • Juvenile Facilities Response Plan and procedures to address the identification, June 2, 2022 treatment, control and follow-up management of • Y114-Manament of Communicable communicable diseases. The policies and Disease procedures shall address, but not be limited to: • Y134 Communication on Patients Health Needs • Y128-Training for Child Supervision Personnel • Y131-Infectious Control Plan Reviewed Probation policy and medical ☒ ☐ ☐ policy to ensure Management of Communicable Disease policy is current but doesn’t address all required areas required by section 1410 and specifically COVID-19. The facilities put together a facility response plan that addresses all areas. The facility is very cognizant of minimizing the spread of COVID-19. All staff and visitors entering the facility are temperature checked prior to entering the facility and their results are logged. Cleaning schedules have been established in all units and logs to ensure the schedules are adhered to. (a) Intake health screening procedures; Juvenile Facilities Response Plan June 2, 2022 All youth will be screened at intake and prior to entering any juvenile facility. Youth ☒ ☐ ☐ are screened with a rapid test. IF youth are experiencing symptoms or are positive, a PCR test is completed. All general population youth are screened during regular nurse call. 7421 Riverside Indio JH PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 (b) Identification of relevant symptoms; Juvenile Facilities Response Plan June 2, 2022 There are age-appropriate educational materials around the facility geared ☒ ☐ ☐ towards the youth, educating them and keeping them healthy. There is also education provided to staff to ensure they are educated to signs and symptoms of COVID-19. (c) Referral for medical evaluation; Juvenile Facilities Response Plan June 2, 2022 Youth are aware of sick call procedures ☒ ☐ ☐ should they become ill or feel ill. Youth are seen daily for sick call or can be seen immediately if need be. (d) Treatment responsibilities during detention; Juvenile Facilities Response Plan June 2, 2022 ☒ ☐ ☐ Youth treatment responsibilities remain the same. Youth are seen daily or as needed by the nursing staff. (e) Coordination with public and private Juvenile Facilities Response Plan June 2, community-based resources for follow-up 2022 treatment; ☒ ☐ ☐ Youth are seen by facility medical and, upon release, they are referred for community care. (f) Applicable reporting requirements; and, Juvenile Facilities Response Plan June 2, 2022 ☒ ☐ ☐ Facility medical staff communicate with and coordinate services with the Public Health Office. (g) Strategies for handling disease outbreaks. Juvenile Facilities Response Plan June 2, 2022 ☒ ☐ ☐ Protocols were developed in collaboration and in communication between Probation and Public Health. The policies and procedures shall be updated as Juvenile Facilities Response Plan June 2, necessary to reflect communicable disease 2022 priorities identified by the local health officer and ☒ ☐ ☐ currently recommended public health The document was last updated June 2, interventions. 2022. 7421 Riverside Indio JH PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 1433 REQUESTS FOR HEALTH CARE Policy 990.4.1: Request for Services SERVICES (EXCERPT) A youth may request health care and The health administrator, in cooperation with the mental health care services by filling out a facility administrator, shall develop policy and nursing or behavior health care request procedures to establish a daily routine for youth to form and placing it in the health care convey requests for emergency and non- request box on each living unit or by emergency medical, dental and behavioral/mental asking staff to call directly. Staff will call for health care services. ☒ ☐ ☐ emergency or non-emergent situations. All youth we spoke to noted that it is easy to see a nurse, mental health staff, or doctor as needed. If an issue is an emergency, they are seen immediately. If it is not an emergency, they are generally seen next day. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 1018: Standard Facility Clothing Issue The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing and footwear specified in this regulation. ☒ ☐ ☐ The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, Policy 1018(a): Issuance of Clothing easily laundered, in good repair, and free of Youth appeared to be in nice clothing that holes and tears. was appropriate for the weather and in good repair. Both the girls and the boys ☒ ☐ ☐ noted they did not have sleep attire. This was brought to the attention of the facility managers who addressed it. We did not see any rips, tears, or stains in the clothing or shoes. (b) The standard issue of climatically suitable Policy 1018.4(c) Issuance of Clothing clothing for youth shall consist of but not be ☒ ☐ ☐ limited to: (1) Socks and serviceable footwear; Policy 1018.4(c)1 Issuance of Clothing ☒ ☐ ☐ (2) Outer garments; Policy 1018.4(c)5 Issuance of Clothing ☒ ☐ ☐ (3) New non-disposable underwear which Policy 1018.4(c)3 Issuance of Clothing shall remain with the youth throughout ☒ ☐ ☐ their stay, and; (4) Undergarments, that are freshly laundered Policy 1018.4(c)4 Issuance of Clothing and free of stains, including tee shirts and ☒ ☐ ☐ bras. (c) Clothing is laundered at the temperature Policy 1018.4(b) Issuance of Clothing required by local ordinances for the commercial laundries and dried completely in ☒ ☐ ☐ a mechanical dryer or other laundry method approved by the local health officer. 7421 Riverside Indio JH PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 (d) Suitable clothing is issued to pregnant youth. Policy 1018.4(c)8 Issuance of Clothing ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Policy 1020.4 Frequency The facility administrator shall develop and Youth indicated that all clothing is implement written policies and site-specific exchanged as required per regulatory procedures for the cleaning and scheduled expectations. Clothing is clean when exchange of clothing. Unless work, climatic returned. conditions, or illness necessitates more frequent ☒ ☐ ☐ exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 1022. Control of Vermin and Ecto- PERSONAL CLOTHING Parasites in Youths’ Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination ☒ ☐ ☐ and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 1024: Issue of Personal Care Items There shall be written policies and site-specific All youth interviewed were asked if they procedures developed and implemented by the received the regulatory requirements. facility administrator for the availability of personal Youth stated they received all items they hygiene items. Each female youth shall be ☒ ☐ ☐ are required to have and continue to have provided with sanitary napkins, panty liners and access. tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Policy 124.4(a) Requirements ☒ ☐ ☐ (b) Toothpaste; Policy 124.4(b) Requirements ☒ ☐ ☐ (c) Soap; Policy 124.4(c) Requirements ☒ ☐ ☐ (d) Comb; Policy 124.4(d) Requirements ☒ ☐ ☐ (e) Shaving implements; Policy 124.4 Requirements ☒ ☐ ☐ (f) Deodorant; Policy 124.4(e) Requirements ☒ ☐ ☐ (g) Lotion; Policy 124.4(f) Requirements ☒ ☐ ☐ (h) Shampoo; and, Policy 124.4(g) Requirements ☒ ☐ ☐ (i) Post-shower conditioning hair products. Policy 124.4(h) Requirements ☒ ☐ ☐ 7421 Riverside Indio JH PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 Youth shall not be required to share any personal Policy 124.4 Requirements care items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 1025: Personal Hygiene There shall be written policies and site specific All youth stated they shower daily and are procedures developed and implemented by the allowed to brush their teeth daily. facility administrator for showering/bathing and ☒ ☐ ☐ brushing of teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 1026: Shaving Policy 1026.3 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons At inspection, when staff in the male unit of identification in Court. All youth shall have equal was asked about shaving, documentation opportunity to shave face and body hair. The provided noted access to a razor daily, facility administrator may suspend this “preferable to be used on Wednesday PM requirement in relation to youth who are Shift due to school schedule”. The Boys considered to be a danger to themselves or ☒ ☐ ☐ noted in interview they can shave anytime others. upon request. Girls we spoke with noted they are allowed to shave twice a week. Technical Assistance provided to all staff and regulation was explained in detail. It appears there is confusion in the regulation. This has now been clarified. 1488 HAIR CARE SERVICES (Excerpt) Policy 1027: Hair Care Services Policy 1027.3: Policy Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services Both boys and girls noted they receive the monthly. Equipment shall be cleaned and ☒ ☐ ☐ opportunity for haircuts once a month. A disinfected after each haircut or procedure, by a Barber shop schedule was provided. method approved by the State Board of Barbering and Cosmetology. 7421 Riverside Indio JH PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 1500 STANDARD BEDDING AND LINEN ISSUE Policy 1028: Standard Bedding and Linen Issuance Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth All youth had all required bedding and entering a living area who is expected to remain ☒ ☐ ☐ linen items. It was noted that the overnight, shall include, but not be limited to: mattresses were thin. We suggest providing the youth with 2 if available due to the cement bunk. (a) One mattress or mattress-pillow combination Policy 1028.4(a) Issuance which meets the requirements of Section 1502 ☒ ☐ ☐ of these regulations; (b) One pillow and a pillow case unless provided Policy 1028.4(b) Issuance for in (a) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Policy 1028.4(c) Issuance ☒ ☐ ☐ (d) One towel; and, Policy 1028.4(d) Issuance ☒ ☐ ☐ (e) One blanket or more, up on request Policy 1028.4(e) Issuance ☒ ☐ ☐ All youth noted they can ask for and receive extra blankets as needed. 1501 BEDDING LINEN EXCHANGE Policy 1029.4 Frequency All noted when interviewed, they have The facility administrator shall develop and clean, fresh linens provided upon entry implement site specific written policies and and their sheets are exchanged weekly. procedures for the scheduled exchange of laundered bedding and linen issued to each youth ☒ ☐ ☐ housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or 1029.4 Frequency laundered once a month. 1029.5 Soiled Bedding and Linen ☒ ☐ ☐ Youth may turn in their bedding as needed if need for illness or other reasons for a clean set. 7421 Riverside Indio JH PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 1510 FACILITY SANITATION, SAFETY AND Policy 1031 MAINTENANCE The facility and the units were clean and The facility administrator shall develop and well kept. implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, equipment, ☒ ☐ ☐ including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7421 Riverside Indio JH PRO 20-22 - 75 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. (Refer to the JPCF ☐ ☒ ☐ Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through ☒ ☐ ☐ 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the facility) as outlined in ☒ ☐ ☐ the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Vi ☐ Dependent or neglected minors who are defined olati under Section 300 of the Welfare and Institutions ☒ ☐ on Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate Vi ☐ from Juvenile Delinquents (WIC 602)? (WIC olati ☐ ☒ 207[d]). on Federal Minors (ICE Holds or ORR Contract) are held in the facility. ☐ ☒ ☐ If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a ☐ ☒ ☐ person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Vi ☐ separated from minors. olati ☐ ☒ on 7421 Riverside Indio JH PRO 20-22 - 76 - J453 JUV PRO-Eff. 01-01-2019 Adult inmates from an adult facility (e.g. inmate Vi workers or “Scared Straight” programs) are not ☐ olati allowed in the facility in a manner that allows ☒ ☐ on contact with minors. 7421 Riverside Indio JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7422 FACILITY NAME: FACILITY TYPE: Indio Juvenile Hall Juvenile Hall APPLICABLE REGULATIONS (Check 4/98: X 2001: 2003: OTHER: X All That Apply): (Applicable to Units 6 Pre-1998 and 7) FIELD REPRESENTATIVE: DATE: Lisa Southwell September 2, 2022 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of X minors pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X Provides staff access to hot and cold running water X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as X specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and X drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required X Natural Light (1.3) Visual access to natural light is provided in locked X sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. 7421 Riverside Indio JH PHY 20-22 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located X only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other X access to these fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a X clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches. 03: Outward swinging or lateral sliding door required X Double Occupancy Sleeping Rooms (1.8) No double occupancy rooms Minimum of 100 square feet floor area, a clear ceiling X height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches 03: Outward swinging or lateral sliding door required X Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory X size of 200 square feet and a minimum clear ceiling height of eight feet. 7421 Riverside Indio JH PHY 20-22 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS In JHs and camps, dormitories are designed for no X fewer than four minors. 98: JH dormitories for detained minors are designed Units 6 and 7, built under 1998 standards, for no more than 15 minors (NA camps). have 20 bed dorms. Pilot project granted by X 03: This subsection deleted, eliminating the 15 minor BOC/CSA 11/12/98. limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than X 30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square X feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated X indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a X minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space 7421 Riverside Indio JH PHY 20-22 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and X of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single X dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. X Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for X every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work X area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom Classrooms built to 1998 standards comply that allows for immediate response to emergencies. X with this regulation. Safety Room (1.13) One “Protection Room” in Intake, Pre-1998 regulations. X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor X Policy limits use of safety room to one minor Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a X view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these X regulations Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the X room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. X Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations X that is used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X 7421 Riverside Indio JH PHY 20-22 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Not less than 144 square feet floor space with no X single dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual X barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies X and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of X secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing X apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial X closet containing a mop sink and sufficient area for storing cleaning implements within the security area. 7421 Riverside Indio JH PHY 20-22 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Audio Monitoring System (1.22) Threshold monitoring system in single occupancy rooms of Units 6 and 7. There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single X and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to X maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) One on each of the units (6 and 7) built to 1998 regulations. X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished X interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. X Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a minimum X clear ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors X Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. X One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. 7421 Riverside Indio JH PHY 20-22 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 X in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff X in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the X bubbler. Showers (2.4) Showers provide tempered water and are available X on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. X Beds (2.5) Beds are at least 30 inches wide and 76 long and are X of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. X Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, X single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. X Padding (2.7) Not applicable to Pre-1998 Safety Padding in safety rooms covers the floor, door and (Protection) Room. X walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal X (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded X surfaces; and, is without exposed seams. 7421 Riverside Indio JH PHY 20-22 - 7 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is X allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security X perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. X Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7421 Riverside Indio JH PHY 20-22 - 8 - J456 PHY 98 01 03.dot (8/05) Board of State and Community Corrections - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7421 FACILITY: TYPE: RC: Indio Juvenile Hall JH 150 Total Beds RC - Detention FIELD REPRESENTATIVE: Lisa Southwell DATE: September 2, 2022 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) Unit Room Applicable Total COMMENTS Roo or Square/Cubic Designation Type Standards # RC ms RC Feet T U W F S Beds Intake Protecti Padded floor, carpeted wall. No drain. on Pre-1998 1 0 (1) (1) 74 Square Feet Window is 6"x18" Room Holding Pre-1998 1 0 (4) (4) 75 Square Feet Bench 9' 4"; dry cell. (14/16: Add 1 F and delete 1 S. Shower/ 143 Square Pre-1998 1 0 0 0 1 1 1 1 Converted to portable cold-water Toilet Feet decontamination shower) Unit 1 Annex Dorm Pre-1998 1 6 (5) (5) 20'6" x 16'6" 1 1 1 Used as program space 232 Square 3 – 4 Dorm Pre-1998 2 4 4 8 1 1 1 Feet 1 – 2, 5 – Single Pre-1998 12 1 1 12 89 Square Feet 1 1 1 Two rooms with cameras. 14 649 sq. ft. Dayroo Pre-1998 1 0 0 0 22' x 29'6" 3 2 1 4 (14/16: Delete 1 W. Converted to cold m water decontamination shower) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7421 Riverside Indio JH LASE 20-22 - 1 - Juv LAS.dot;CSA 460(1/6/97) ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) Unit Room Applicable Total COMMENTS Roo or Square/Cubic Designation Type Standards # RC ms RC Feet T U W F S Beds Unit 2 Annex Dorm Pre-1998 1 6 (6) (6) 20'6" x 16'6" 1 1 1 Used as program space 232 Square 29 – 31 Dorm Pre-1998 3 4 4 12 1 1 1 Feet 15 – 28, 32- Single Pre-1998 18 1 1 18 89 Square Feet 1 1 1 35 Dayroo 649 sq. (1 shower head change to add Pre-1998 1 0 0 0 22' x 29'6" 3 2 3 1 4 m cold water) Unit 3 Dorm Pre-1998 1 20 20 20 32'6" x 26' 845 sq. ft. Dayroo Pre-1998 1 0 0 0 40' x 23' 2 2 8 1 4 920 sq. ft. 25' of fixed seating. m1 Unit 4 Single Pre-1998 10 1 1 10 9'6" x 8' 1 1 1 Classroom adjacent to dayroom. No Dayroo Pre-1998 1 0 0 0 18' x 25' 1 2 Fountain but water container. Added m cold-water decontamination shower. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7421 Riverside Indio JH LASE 20-22 - 2 - Juv LAS.dot;CSA 460(1/6/97) ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) Unit Room Applicable Total COMMENTS Roo or Square/Cubic Designation Type Standards # RC ms RC Feet T U W F S Beds Unit 5 Dorm Pre-1998 1 20 20 20 32' x 32' 1,024 sq. ft. Dayroo Pre-1998 1 0 0 0 29' x 22' 4 0 8 1 4 638 sq. ft. m ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Applicabl Each Room FIXTURES* # Size (L x W x H) Unit Room e Total COMMENTS Room or Square/Cubic Designation Type Standard # RC s RC Feet T U W F S s Beds Unit 6 Pilot project granted 11/98 for dorm <15 Dorm 1998 1 20 20 20 30' x 33'4" minors. Single 1998 5 1 1 5 8'x10' 1 1 1 (Less 6 sq. ft. chase) 74 sq. ft. Total approximate area 925 sq. ft. Dayroo 1998 1 0 0 0 Irregular 3 2 4 2 5 3T=2+1 5S=4+1 Handicap Shower m and Toilet Unit 7 Pilot project granted 11/98 for dorm <15 Dorm 1998 1 20 20 20 30' x 33'4" minors. Single 1998 5 1 1 5 8'x10' 1 1 1 (Less 6 sq. ft. chase) 74 sq. ft. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7421 Riverside Indio JH LASE 20-22 - 3 - Juv LAS.dot;CSA 460(1/6/97) ROOMS EACH ROOM Applicabl Each Room FIXTURES* # Size (L x W x H) Unit Room e Total COMMENTS Room or Square/Cubic Designation Type Standard # RC s RC Feet T U W F S s Beds Dayroo Total approximate area 925 sq. ft. 1998 1 0 0 0 Irregular 3 2 4 2 5 m 3T=2+1 5S=4+1 Historical Notes: Intake: Note: The intake area has an additional toilet, washbasin, and drinking fountain. Separate interview room available in intake. Unit 1: Note: Unit capacity 20. (1992 CYA maximum capacity was 8 boys and 12 girls.) Annex added at later date than CYA rating. Bench around perimeter. 2012-14: Bathtub previously included in total number of showers has been removed from the LASE, it is no longer operable. The number of washbasins includes a hair washbasin which was inoperable at the time of our inspection. Unit 2: Note: Unit capacity 30. (1992 CYA maximum capacity was 30; dayroom would limit capacity of this unit to 21.1) Annex added at later date than CYA rating. Unit 4: Note: Unit capacity 10. (1992 CYA maximum capacity was 10.) 1 Pre-1998 (CYA) regulations required indoor activity space at 30 square feet of floor area for every minor. 2 Pre-1998 (CYA) regulations required 50 square feet of dormitory space for every minor. To determine the capacity of Units 3 and 4, the square footage of the dayroom and dormitory were added together; that sum was divided by 80. 2010-12: The designation of Unit 1 as a YOP unit reduced the IJH RC from 70 to 50. 2012-14: Units 3 and 5 now assigned to YOP (#7422 – RC 44). Units 6 and 7 were unoccupied and were not inspected. Unit 1 2 3 4 5 6 7 Total CYA maximum 20 30 20 10 20 n/a n/a 100 capacity** 1 Pre-1998 (CYA) regulations required 50 square feet of dormitory space for every minor. To determine the capacity of Units 3 and 4, the square footage of the dayroom and dormitory were added together; that sum was divided by 80. Current Cycle Notes: 2014-2016 Evaluated full facility for LASE Units 3 and 5 no longer assigned to YOP #7422. Currently Vacant. Units 6 and 7 house YTEC youth. Change to RC for 7422 as still 50 not 40 with unit changes. Intake: Change: Add 1 F and delete 1 S. Converted to portable cold water decontamination shower Unit 1: Change: Delete 1 W Converted to cold water decontamination shower. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7421 Riverside Indio JH LASE 20-22 - 4 - Juv LAS.dot;CSA 460(1/6/97) Unit 2: 1 shower head change to add cold water Unit 3: Vacant Unit 4: No Fountain but water container. Added cold water decontamination shower. Unit 5: Vacant Unit 6: Moved to YTEC-25 LASE “7422” Unit 7: Moved to YTEC-25 LASE “7422” 2014/2016 LASE JH:100 2016/2018 LASE No Change – JH RC at 100 08/15/2018: YTEC Closed at Indio JH as all youth transferred to Alan Crogan YTEC. Transfers began August 2017 and continued through October 2017. 50 beds returned to the IJH. Update sent to county and database updated. 2018-2020 LASE: RC 150 2020-2022: Eff. 4/1/2022 150 Total Beds RC 125 Detention RC 25 Camp/YOBG Girls RC 2020-2022: Eff: 9/8/2022 Camp youth transferred to YTEC. Detention RC 150 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7421 Riverside Indio JH LASE 20-22 - 5 - Juv LAS.dot;CSA 460(1/6/97) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7423 FACILITY NAME: FACILITY TYPE: AMC Youth Treatment Education Center Camp PERSON(S) INTERVIEWED: Mike Villalba; Assistant Director, Mandee Woods, Administrative Supervisor, Tony Garcia; Supervisor 2 youth, age 16- 3 Units in Quarantine at time of inspection. FIELD REPRESENTATIVE: DATE: Lisa Southwell July 25-28, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND Policy 903: County Inspection and EVALUATION OF BUILDING AND GROUNDS Evaluation of Building and Grounds On an annual basis, or as otherwise required by ☒ law, each juvenile facility administrator shall ☐ ☐ obtain a documented inspection and evaluation from the following: (A) County building inspection by agency Policy 903(a): County Inspection and designated by the Board of Supervisors to Evaluation of Building and Grounds approve building safety; 2020 The 2020 building inspection was completed on November 2, 2020, by Andres Alfaro, Deputy Building Official, Economic Development Agency Corrections were necessary. Letter received on May 17, 2021, noting that all items cited during the November 2, 2020, inspection have been addressed. ☒ ☐ ☐ 2021 The 2021 building inspection was completed on December 20, 2021, by Andres Alfaro, Supervising Construction Inspector, Facilities Management, PMO- Inspections Unit. Corrections were required to be made. The follow up was completed and notification received on December 23, 2021, confirming compliance. The 2022 inspection is due by the end of the year. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7423 Riverside AMC YTEC Camp PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 (B) Fire authority having jurisdiction, including a Policy 903(b): County Inspection and fire clearance as required by Health and Safety Evaluation of Building and Grounds Code Section 13146.1 (a) and (b); The last fire clearance was granted January 14, 2020. Fire clearances expire after two years. At the time of ☒ ☐ ☐ inspection, there was no current clearance. Before the finalization of this report, the facility received fire clearance from Cal Fire, Patricia Rock, Fire Inspector. The clearance was dated 11/3/2022. (C) Local health officer, inspection in accordance Policy 903(c): County Inspection and with Health and Safety Code Section 101045; Evaluation of Building and Grounds 2020 Medical Mental Health: Deferred Nutrition: Deferred Environmental Health: Deferred On June 25, 2020, Renita Hudson, supervising Office Assistant II, informed Probation that the inspections would be deferred until further notice. 2021 Medical Mental Health: Inspection conducted on September 14, 2021, ☒ ☐ ☐ virtually by Craig Demers, Assistant Nurse Manager, 951-600-6625 Nutrition: September 14, 2021, Kiran Gill Degreed, Nutritionist, no corrections needed. Environmental Health: September 14, 2021, conducted virtually by Kristin Kim, Sup EHS Vyan Aziz, REHS, and Allison Buse, REHS. Corrections were necessary and have been corrected and are now compliant. 2022 The 2022 inspections are pending. 7423 Riverside AMC YTEC Camp PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 (D) County superintendent of schools on the Policy 903(d): County Inspection and adequacy of educational services and facilities Evaluation of Building and Grounds as required in Section 1370; Education for the facility is provided by Riverside County Office of Education. See Section 1370 for 2021 Education Evaluation Results for specific information. 2020 On October 26, 2020, the Facility was inspected by Monica Hatcher, Principal, Central Valley Juvenile Court School/Youth Justice Center, San Bernardino County Superintendent of Schools. Ms. Hatcher found the school ☒ ☐ ☐ program to meet regulatory expectations. 2021 On October 26, 2021, the Facility was inspected by Monica Hatcher, Principal, Central Valley Juvenile Court School/Youth Justice Center, San Bernardino County Superintendent of Schools. Ms. Hatcher found the school program to meet regulatory expectations. 2022 The 2022 inspection is due by the end of the year. 7423 Riverside AMC YTEC Camp PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 (E) Juvenile court as required by Section 209 of the Policy 903(e): County Inspection and Welfare and Institutions Code Evaluation of Building and Grounds 2020 The AMC Crogan YTEC Campus was inspected by the Honorable Judith Clark on November 6, 2020. Judge Clark found the facility to be suitable to house youth. ☒ ☐ ☐ 2021 The AMC Crogan YTEC Campus was inspected by the Honorable Mark Petersen on November 5, 2021. Judge Petersen found the facility which included YTEC, YTEC-D, and PTS to be suitable to house youth. 2022 The 2022 inspection is due by the end of the year. (F) Juvenile Justice Commission as required by Policy 903(f): County Inspection and Section 229 of the Welfare and Institutions Evaluation of Building and Grounds Code or Probation Commission as required by The Juvenile Justice Commission Section 240 of the Welfare and Institutions conducts annual inspections of the Code. facility. 2021 The facility was inspected on November 12, 2021, by Commissioners Lippert, ☒ ☐ ☐ Tores and Ruiz. The final report noted overall compliance. The Commission members were pleased with the facility and suggest that youth remain out for shift change unless a safety or security issue exists. 2022 The 2022 inspection is due by the end of the year. 7423 Riverside AMC YTEC Camp PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 1320 APPOINTMENT AND QUALIFICATIONS Policy 905: Appointment and BSCC Note: Compliance with this section is Qualifications determined by receipt of the Chief Probation Signed letters dated December 3, 2021, Officer’s certification letter confirming that all and June 9, 2022, received from Chief elements of regulation are met. Probation Officer Ron Miller certifying all (a) Appointment appointments of staff are pursuant to the In each juvenile facility there shall be a ☒ ☐ ☐ applicable laws and that all staff present superintendent, director or facility manager in at the facility meet all required qualifications. All non-employees also charge of its program and employees. Such receive appropriate clearances prior to superintendent, director, facility manager and entering. other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess Policy 905.4(a): Employee Qualifications knowledge, skills and abilities appropriate to their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 905.4(b): Employee Qualifications examination including tuberculosis screening test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the Policy 905.4(c): Employee Qualifications selection and training requirements adopted by ☒ ☐ ☐ the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each Policy 905.4(d): Employee Qualifications new employee, and psychological examination ☒ ☐ ☐ in accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Policy 905.4: Employee Qualifications employees of the facility, who may be present at the facility, shall have such clearance and Policy 908: Initial Orientation for Non- Sworn Staff and Others qualifications as may be required by law, and ☒ ☐ ☐ their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: 7423 Riverside AMC YTEC Camp PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 a) have an adequate number of personnel Policy 906.4(a): Staffing Requirements sufficient to carry out the overall facility Inspection results are based on a operation and its programming, to provide for snapshot of time. Staffing documentation safety and security of youth and staff, and meet was requested and provided for a specific established standards and regulations; time frame within the cycle. The facility is budgeted for 2 managers and 11 supervisors. All management positions are currently filled. The facility is also budgeted for 95 line staff, 8 of which are extra help staff. At the time of inspection, there were 11 vacancies. All ancillary positions are filled. Staffing levels from the period we reviewed had a difference of 4 and several days requiring overtime to meet optimal numbers. On days that the facility is staff heavy and there are no sick calls, COVID, quarantine or other issues to cover or otherwise take staff resources, the facility can run effectively at the current optimum staffing patterns, but it is imperative for management to support these patterns ☒ ☐ ☐ and plan for days where staffing needs would exceed the optimum staffing patterns. Unforeseen circumstances impact staffing and must be planned for. These circumstances also include unforeseen documentation, special programming etc. We noted in other documentation reviewed there were instances of youth not going outside because another unit is in quarantine, youth being unable to go to the field due to low staffing, or youth being allowed to sleep in due to low staffing till additional resources could be called in. While there were not many and not enough viewed to be considered non- compliant, this is not acceptable at any time, and we will continue to monitor this issue into the future and through unannounced visits. Technical assistance discussed and provided to facility management team of the above and that the agency should have an emergency plan in place should 7423 Riverside AMC YTEC Camp PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 the facility need to call in staff or reinforcements if needed in an expedited manner. b) ensure that no required services shall be Policy 906.4(b): Staffing Requirements denied because of insufficient numbers of staff on duty absent exigent circumstances; We are unaware of any required service that has been denied as a result of insufficient staffing however in the event ☒ ☐ ☐ this occurs, the facility would be found non-compliant. This has been explained to the facility manager and the Chief Deputy Probation Officer through technical assistance. c) have a sufficient number of supervisory level Policy 906.4(c): Staffing Requirements staff to ensure adequate supervision of all staff Supervisors are on each shift and in members; charge. In some cases, a senior officer ☒ ☐ ☐ may be tasked as the OD. If this occurs, this officer has supervisor powers while assigned. d) have a clearly identified person on duty at all Policy 906.4(e): Staffing Requirements times who is responsible for operations and The Officer of the Day is responsible for activities and has completed the Juvenile ☒ ☐ ☐ the operations of the facility. Facility staff Corrections Officer Core Course and PC 832 are responsible for the unit activities of training; the youth. e) have at least one staff member present on Policy 906.4(f): Staffing Requirements each living unit whenever there are youth in the There is always a staff present in the unit living unit; ☒ ☐ ☐ or where a youth is present. Youth are never left alone. f) have sufficient food service personnel relative Policy 906.4(g): Staffing Requirements to the number and security of living units, Youth eat in their unit. Heat controlled including staff qualified and available to: plan food carts are used to deliver the food to menus meeting nutritional requirements of the units from the kitchen. The carts are youth; provide kitchen supervision; direct food ☒ ☐ ☐ returned to the kitchen for the next meal. preparation and servings; conduct related training programs for culinary staff; and There have been no instances where maintain necessary records; or, a facility may cooks have been responsible to serve food that meets nutritional standards supervise the youth. prepared by an outside source; g) have sufficient administrative, clerical, Policy 906.4(h): Staffing Requirements recreational, medical, dental, mental health, Non-sworn staff do not impact sworn building maintenance, transportation, control ☒ staffing. room, facility security and other support for the ☐ ☐ efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, 7423 Riverside AMC YTEC Camp PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 h) assign sufficient youth supervision staff to Policy 906.4(i): Staffing Requirements provide continuous wide-awake supervision of youth, subject to temporary variations in staff ☒ ☐ ☐ assignments to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Policy 906.5(a): Youth-To-Staff Ratio by (A) during the hours that youth are awake, one Facility (Juvenile Detention Facilities) ☒ ☐ ☐ wide-awake youth supervision staff member The facility is compliant with ratio. on duty for each 10 youth in detention: (B) during the hours that youth are confined to Policy 906.5(b): Youth-To-Staff Ratio by their room for the purpose of sleeping, one Facility (Juvenile Detention Facilities) ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision Policy 906.5(c): Youth-To-Staff Ratio by staff members on duty at all times, Facility (Juvenile Detention Facilities) regardless of the number of youth in detention, unless an arrangement has been ☒ ☐ ☐ made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy 906.5(d): Youth-To-Staff Ratio by duty who is the same gender as youth housed Facility (Juvenile Detention Facilities) in the facility. ☒ ☐ ☐ There are always male and female staff on duty. (E) personnel with primary responsibility for other Policy 906.5(e): Youth-To-Staff Ratio by duties such as administration, supervision of Facility (Juvenile Detention Facilities) personnel, academic or trade instruction, ☒ ☐ ☐ Only youth supervision staff provide clerical, kitchen or maintenance shall not be supervision of the youth. classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum Facility is not a Special Purpose youth-staff ratio) Juvenile Hall (A) during hours that youth are awake, one wide- ☐ ☐ ☒ The remainder is marked as NA awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed ☐ ☐ ☒ in the facility. 7423 Riverside AMC YTEC Camp PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Facility is not a Camp (A) during the hours that youth are awake, one The remainder is marked as NA wide-awake youth supervision staff member ☐ ☐ ☒ on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed ☐ ☐ ☒ in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; ☐ ☐ ☒ and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, kitchen or maintenance ☐ ☐ ☒ shall not be classified as youth supervision staff positions. 7423 Riverside AMC YTEC Camp PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 1322 YOUTH SUPERVISION STAFF Policy 907.4(a): Detainee Supervision ORIENTATION AND TRAINING Staff Orientation and Training (a) Prior to assuming any responsibilities each youth supervision staff member shall be 6 training packets were reviewed for properly oriented to their duties, including: completion and for content. The training document and packet was revised in 2020 to be current with regulation. We noticed that some lines of the packet were not signed off and addressed this ☒ ☐ ☐ with facility managers. Technical assistance provided and suggested for all facilities that a supervisor be assigned to review and approve all training packets as they are completed as an ancillary assignment to ensure consistent training documentation. (1) youth supervision duties; Policy 907.4(a)1: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (2) scope of decisions they shall make; Policy 907.4(a)2: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (3) the identity of their supervisor; Policy 907.4(a)3: Detainee Supervision Staff Orientation and Training ☒ ☐ ☐ (4) the identity of persons who are responsible Policy 907.4(a)4: Detainee Supervision to them; ☒ ☐ ☐ Staff Orientation and Training (5) persons to contact for decisions that are Policy 907.4(a)5: Detainee Supervision beyond their responsibility; and ☒ ☐ ☐ Staff Orientation and Training (6) ethical responsibilities. Policy 907.4(a)6: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (b) Prior to assuming any responsibility for the Policy 907.4(b): Detainee Supervision supervision of youth, each youth supervision Staff Orientation and Training staff member shall receive a minimum of 40 ☒ ☐ ☐ hours of facility-specific orientation, including: (1) individual and group supervision Policy 907.4(b)2: Detainee Supervision techniques; ☒ ☐ ☐ Staff Orientation and Training (2) regulations and policies relating to Policy 907.4(b3): Detainee Supervision discipline and rights of youth pursuant to Staff Orientation and Training ☒ ☐ ☐ law and the provisions of this chapter; (3) basic health, sanitation and safety Policy 907.4(b)4: Detainee Supervision measures; ☒ ☐ ☐ Staff Orientation and Training (4) suicide prevention and response to suicide Policy 907.4(b)5: Detainee Supervision attempts ☒ ☐ ☐ Staff Orientation and Training (5) policies regarding use of force, de- Policy 907.4(b)6: Detainee Supervision escalation techniques, chemical agents, Staff Orientation and Training ☒ ☐ ☐ mechanical and physical restraints; (6) review of policies and procedures Policy 907.4(b)7: Detainee Supervision referencing trauma and trauma-informed Staff Orientation and Training ☒ ☐ ☐ approaches; 7423 Riverside AMC YTEC Camp PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 (7) procedures to follow in the event of Policy 907.4(b)8: Detainee Supervision emergencies; ☒ ☐ ☐ Staff Orientation and Training (8) routine security measures, including facility Policy 907.4(b)9: Detainee Supervision perimeter and grounds; ☒ ☐ ☐ Staff Orientation and Training (9) crisis intervention and mental health Policy 907.4(b)10: Detainee Supervision referrals to mental health services; ☒ ☐ ☐ Staff Orientation and Training (10) documentation; and Policy 907.4(b)11: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (11) fire/life safety training Policy 907.4(b)12: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (c) Prior to assuming sole supervision of youth, Policy 907.4(d): Detainee Supervision each youth supervision staff member shall Staff Orientation and Training successfully complete the requirements of the Juvenile Corrections Officer Core Course Currently, there are 13 staff who are not pursuant to Penal Code Section 6035. ☒ ☐ ☐ CORE trained. All staff complete CORE Training prior to 1 year of service and prior to assuming sole supervision of youth. (d) Prior to exercising the powers of a peace Policy 907.4(e): Detainee Supervision officer youth supervision staff shall Staff Orientation and Training successfully complete training pursuant to ☒ ☐ ☐ Section 830 et seq. of the Penal Code. Currently, there are 8 staff who have not been PC 832 trained. 1323 FIRE AND LIFE SAFETY Policy 909.3: Fire and Life Safety Whenever there is a youth in a juvenile facility, There is always wide-awake staff on there shall be at least one wide awake person on duty. ☒ ☐ ☐ duty at all times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7423 Riverside AMC YTEC Camp PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 1324 POLICY AND PROCEDURES MANUAL Policy 910.3: Policy and Procedures All facility administrators shall develop, publish, Manual and implement a manual of written policies and Riverside County Probation Department procedures that address, at a minimum, all Policy Manual regulations that are applicable to the facility. Such a manual shall be made available to all employees, Most of the facility policies and procedures reviewed by all employees, and shall be have been reviewed, updated, and administratively reviewed at a minimum every two provided to staff as required; however, years, and updated, as necessary. Those records there are some pertinent policies and relating to the standards and requirements set procedures referred to as “Standard of forth in these regulations shall be accessible to the Work” which have not yet completed the Board on request. full review process through the executive The manual shall include: ☐ ☒ ☐ team, been disseminated to staff for review, then implemented in the facility. This includes, but is not limited to, Separation, Room Confinement, and Discipline Due Process. These “Standard of Work” documents provide specific direction to staff and have impacted staff documentation in these areas. This issue impacts Section 1324, Policy Manual but the individual sections of regulation as well. See Sections 1354, 1354.5, and 1391 for individual comments. (a) table of organization, including channels of Policy 910.4(a): Policy and Procedures communications and a description of job Manual classifications; Riverside County Probation Department Policy Manual ☒ ☐ ☐ Organizational charts and job classifications are attached to the policy. (b) responsibility of the probation department, Policy 962: Recreation, Programs and purpose of programs, relationship to the Exercise juvenile court, the Juvenile 1044: Operation of Riverside County Justice/Delinquency Prevention Commission Juvenile Facilities ☒ ☐ ☐ or Probation Committee, probation staff, Policy 1048: Responsibility of Probation school personnel and other agencies that are Department to Collaborative Partners involved in juvenile facility programs; (c) responsibilities of all employees; Policy 1049: Responsibilities of All ☒ ☐ ☐ Juvenile Facility Staff (d) initial orientation and training program for See Section 1322 and Section e below. employees; ☒ ☐ ☐ (e) initial orientation, including safety and security Policy 908.3: Initial Orientation for Non- issues and anti-discrimination policies, for Sworn Staff and Others support staff, contract employees, school, ☒ ☐ ☐ All new partners are orientated by either mental/behavioral health and medical staff, the assistant director or the Officer of the program providers and volunteers; Day. (f) maintenance of record-keeping, statistics and See Sections Below communication system to ensure: ☒ ☐ ☐ 7423 Riverside AMC YTEC Camp PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 (1) efficient operation of the juvenile facility; Policy 1044: Operation of Riverside ☒ ☐ ☐ County Juvenile Facilities (2) legal and proper care of youth; Policy 1044: Operation of Riverside ☒ ☐ ☐ County Juvenile Facilities (3) maintenance of individual youth's records; Policy 957: Reporting of Incidents and ☒ ☐ ☐ Other Information (4) supply of information to the juvenile court Policy 957: Reporting of Incidents and and those authorized by the court or by the Other Information law; and, ☒ ☐ ☐ Policy 958: Confidentiality and Release of Information (5) release of information regarding youth. Policy 958: Confidentiality and Release of ☒ ☐ ☐ Information (g) ethical responsibilities; Policy 300: Ethics ☒ ☐ ☐ (h) trauma-informed approaches; Pending policy update ☐ ☒ ☐ (i) culturally responsive approaches; Pending policy update ☐ ☒ ☐ (j) gender responsive approaches; Pending policy update ☐ ☒ ☐ (k) a non-discrimination provision that provides Policy 1050: Youth Non-Discrimination that all youth within the facility shall have fair Policy and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, national origin, ☒ ☐ ☐ immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 916: Safety Equipment Control chemical agents related security devices, and ☒ ☐ ☐ weapons and ammunition, where applicable; (m) establishment of procedures for collection of Policy 1051: Medi-Cal Information, Medi-Cal eligibility information and enrollment Eligibility, and Enrollment of eligible youth; and, ☒ ☐ ☐ The DCO officer provides Medi-Cal resources at release to all youth regardless of their status or program. (n) establishment of a policy that prohibits all forms Policy 1008: Prison Rape Elimination Act of sexual abuse, sexual assault and sexual (PREA) of 2003 harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any retaliation ☒ ☐ ☐ for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 7423 Riverside AMC YTEC Camp PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 1325 FIRE SAFETY PLAN Policy 911.3: Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, The facility safety officer met with a Cal or with the State Fire Marshal, in developing a plan Fire representative while we were on site for fire safety which shall include, but not be limited and discussed the fire suppression pre ☒ ☐ ☐ to: plan. This had been done previously however, the fire authority representative never sent the document and no longer works for the agency. a) a fire prevention plan to be included as part of Policy 911: Fire Safety Plan the manual of policy and procedures; ☒ ☐ ☐ b) monthly fire and life safety inspections by Policy 911.8: Prevention facility staff with two- year retention of the inspection record; All facility inspections completed for ☒ ☐ ☐ 2020, 2021, and 2022. The facility utilizes a tool provided by County Risk Management to conduct their inspection. c) fire prevention inspections as required by Policy 911.8: Prevention Health and Safety Code Section 13146.1(a) ☒ ☐ ☐ and (b); See Section 1313 Above d) an evacuation plan; Policy 911.5: Fire Safety Plan ☒ ☐ ☐ Policy 928: AMC YTEC Evacuation Plan e) documented fire drills not less than quarterly; Policy 911.8: Prevention Fire drills completed monthly. All were found to be scenario-based and included facility partners, probation staff, and youth as appropriate. Scenarios provide an opportunity to practice real life situations and to identify specific problems that could occur in a facility. Probation supervisors conducted routine ☒ ☐ ☐ checks to ensure compliance with drill procedures. All were documented appropriately. Technical assistance provided to expand the scenarios and timelines to a broader range. Drills should be completed during all shifts (tabletop on the LN) so all staff are prepared should an actual emergency occur. 7423 Riverside AMC YTEC Camp PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 f) a written plan for the emergency housing of Policy 911.6: Emergency Housing of youth in the case of fire; and, Youth If the youth were to be moved from YTEC ☒ ☐ ☐ for emergency purposes, they would move to either SWJH and/or Indio Juvenile Hall. g) development of a fire suppression pre-plan In Policy 911: Fire Safety Plan cooperation with the local fire department. A detailed document outlying access to the facility, hydrant locations, utility shutoffs, and staff roles was provided for our review. Unfortunately, the fire official ☒ ☐ ☐ has since left the agency and proof of practice was not provided. We did note that CalFire was onsite during our inspection and reviewed the plan with the facility safety coordinator. Section marked as compliant. 1326 SECURITY REVIEW Policy 912.4: Security Review Each facility administrator shall develop policies Security Reviews were completed for and procedures to annually review, evaluate, and 2021 and 2022 on October 29, 2021, and ☒ ☐ ☐ document security of the facility. The review and June 22, 2022. evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Policy 917: Emergency Procedures The facility administrator shall develop facility- ☒ ☐ ☐ specific policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of Policy 918: Hostages hostages; Policy 919: Riot Control Policy 920: Escapes/AWOL ☒ ☐ ☐ Policy 949: 11:88: Radio Call (b) civil disturbance, active shooter and terrorist Policy 1055: Civil Disturbance, Active attack; ☒ ☐ ☐ Shooter, Terrorist Attack (c) fire and natural disasters; Policy 923: Earthquake Policy 924: Fire Policy 926: Utility Outage ☒ ☐ ☐ Policy 927: Smog Episodes and Excessive Heat (d) periodic testing of emergency equipment; Policy 916: Safety Equipment Control ☒ ☐ ☐ (e) emergency evacuation of the facility; and Policy 930: Southwest Juvenile Hall Evacuation Plan ☒ ☐ ☐ 7423 Riverside AMC YTEC Camp PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 (f) a program to provide all youth supervision Policy 917.5: Annual Review staff with an annual review of emergency procedures. ☒ ☐ ☐ Staff Emergency Procedure reviews were completed in April, May, and June 2022. 1328 SAFETY CHECKS Policy 931.3: Safety Check Policy The facility administrator shall develop and The facility utilizes the Guard One Pipe implement policy and procedures that provide for for safety checks throughout the direct visual observation of youth at a minimum of institution. A random sampling of safety every 15 minutes, at random or varied intervals checks, supervisor monitoring logs, and during hours when youth are asleep or when daily supervisor logs were reviewed. We youth are in their rooms, confined in holding cells viewed camera on a few checks to or confined to their bed in a dormitory. ☒ ☐ ☐ ensure consistency with operational Supervision is not replaced, but may be practice. We found safety checks to be supplemented by, an audio/visual electronic compliant with regulatory expectations. surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 1329 SUICIDE PREVENTION PLAN Policy 932: Suicide Prevention Plan The facility administrator, in collaboration with the Policy 932.3 Policy healthcare and behavioral/mental health administrators, shall plan and implement written The Suicide Prevention Plan was policies and procedures which delineate a Suicide developed in collaboration with mental Prevention Plan. health staff. Probation staff and mental health staff have a collaborative, The plan shall consider the needs of youth relationship which allows them to work experiencing past or current trauma. well together to meet the youth’s needs. Suicide prevention responses shall be respectful From January 2022 through the end of and in the least invasive manner consistent with July 2022, there were 6 total youth the level of suicide risk. placed on Suicide Watch during that time. ☒ ☐ ☐ The plan shall include the following elements: Facility staff provided 3 incident samples for our review. All were documented thoroughly. Youth are either placed on a 5-minute watch or a direct observation. Once placed on suicide watch, only behavioral health can remove the status. Of note, the facility conducts suicide prevention drills to ensure all staff are trained properly. They conducted 10 drills from 2/15/2022 through 6/1/2022. (a) Suicide prevention training as required in Policy 932.6: Staff Training Section 1322, Youth Supervision Staff All staff have completed Suicide Orientation, and Training and the Juvenile ☒ ☐ ☐ Corrections Officer Core Course. prevention training. All staff receive annual refresher training. 7423 Riverside AMC YTEC Camp PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 (b) Screening, Identification Assessment and Policy 932.7: Screening and Referral Precautionary Protocols MAYSI (1) All youth shall be screened for risk of suicide at intake and as needed during ☒ ☐ ☐ All youth are screened at intake with the detention. MAYSI 2 tool. Youth stated they were screened at admission. (2) All youth supervision staff who Policy 932.7: Screening and Referral perform intake processes shall be Several staff have been trained in trained in screening youth for risk of suicide. “Administering the MAYSI-2 during the ☒ ☐ ☐ Intake process.” Policy directs training to occur annually. Staff will be completing another refresher before November 2022. (3) All youth who have been identified Policy 932.8: Assessment during the intake screening process to If mental health staff are on duty at the be at risk of suicide shall be referred to behavioral/mental health staff for a time of entry, the youth will be seen ☒ ☐ ☐ suicide risk assessment. immediately or as soon as possible. Staff request youth at risk to be seen ASAP/Immediately. (4) Precautionary protocols shall be 932.8: Assessment developed to ensure the youth’s safety Youth are placed in a direct visual watch pending the behavioral/mental health assessment. status or 5-minute safety watches to ensure their safety pending a formal assessment of risk. ☒ ☐ ☐ Youth who must be on a full suicide watch will likely be moved to either Indio JH or to Southwest JH until cleared by medical personnel and able to return back to the YTEC facility. (c) Referral process to behavioral/mental Policy 932.8: Assessment health staff for assessment and/or Policy 932.10: Juvenile Facility Staff services. Responsibilities When Placing Youth on Safety Watch ☒ ☐ ☐ Policy 932.11: Duty Officer (DO/Supervising Probation Officer (SPO) Responsibilities (d) Procedures for monitoring of youth 932.9: Increased Monitoring identified at risk for suicide. Youth are placed on either 5-minute ☒ ☐ ☐ safety watches or direct visual watch/constant status to ensure their safety. Supervision is based on risk level. (e) Safety Interventions 7423 Riverside AMC YTEC Camp PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 (1) Procedures to address intervention protocols for youth identified at risk for suicide which may include, but are not ☒ ☐ ☐ limited to: A. Housing consideration Policy 932.13: Safe Housing Policy 932.13.1: Placement of Youth on Suicide Watch in a Room Housing assignments in the facility are based on classification but a youth who is placed on a suicide watch status is ☒ ☐ ☐ generally placed in a room closest to the staff desk for enhanced supervision. Staff are able to watch the youth more closely, hear them better, and check on them more often and easier. B. Treatment strategies including Policy 932.15: Treatment trauma-informed approaches Behavioral Health provides ongoing ☒ ☐ ☐ follow up with the youth multiple times until the youth is removed from the status. (2) Procedures to instruct youth Policy 932.14: Responding to an Active supervision staff how to respond to Suicide youth who exhibit suicidal behaviors. Documentation is provided to unit from behavior health providing detailed ☒ ☐ ☐ information regarding their mental health. Mental Health and Probation work very well together. Both agencies work together to keep the youth safe. 7423 Riverside AMC YTEC Camp PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 (f) Communication Policy 932.7: Screening and Referral (1) The intake process shall include communication with the arresting Youth are transported to YTEC from each officer and family guardians regarding juvenile hall. The youth is transported the youth’s past or present suicidal directly from custody and the youth has ideations, behaviors or attempts. been cleared by medical and mental health prior to coming. At inspection, it was found that no information was provided documenting communication with the youth’s family and was noted as non-compliant. We found that receiving/intake staff did not discuss with the parent at the initial phone call, nor did they seek any information from the transportation unit as to any proof of communication with the ☒ ☐ ☐ youth as to their current mental health or suicidal ideation. Technical Assistance provided and discussed that this is not only required by regulation but is imperative to ensure the youth’s safety in the facility. Subsequent information was requested, and it was noted that documentation improved, and this issue has been corrected. The Detention Control Officer is now communicating with the youth’s parent and with the transportation officer about the youth’s mental health status and history. (2) Procedures for clear and current Policy 932.12: Downgrading or Removing information sharing about youth at risk Youth from Intensive Monitoring for suicide with youth supervision, healthcare, and behavioral/mental Policy 932.16: Communication health staff. ☒ ☐ ☐ Information is shared amongst facility partners regarding the youth and their status. (g) Debriefing of Critical Incidents Related to Policy 932.17: Debriefing Suicides or Attempts Policy 932.18: Review of Suicide and (1) Process for administrative review of the circumstances and responses ☒ ☐ ☐ Serious Self Injuries Behavior proceeding, during and after the critical There have been no Critical Incidents. incident. (2) Process for a debriefing event with Policy 932.17(a): Debriefing affected staff. ☒ ☐ ☐ (3) Process for a debriefing event with Policy 932.17(a): Debriefing affected youth. ☒ ☐ ☐ 7423 Riverside AMC YTEC Camp PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 (h) Documentation Policy 932.9.1: Documentation (1) Documentation processes shall be Policy 957: Reporting of Incident and developed to ensure compliance with Other Information ☒ ☐ ☐ this regulation Youth identified at risk for suicide shall not be Policy 932.13: Safe Housing denied the opportunity to participate in facility Staff track on the Safety Watch programs, services and activities which are available to other non-suicidal youth, unless Notification Document the Title 15 deemed necessary for the safety of the youth or requirements. security of the facility. Any deprivation of Based on documentation reviewed, it programs, services or activities for youth at risk of ☒ ☐ ☐ appears that youth on SW are provided suicide shall be documented and approved by the with the regular programming afforded to facility manager. all youth regardless of status. Youth on SW status are noted in the unit and in the Supervisor logs. 1340 REPORTING OF LEGAL ACTIONS Policy 933: Reporting of Legal Actions Policy 933.4 Notification Each facility shall submit to the Board a letter of notification on each legal action, pertaining to ☒ ☐ ☐ conditions of confinement, filed against persons or There have been no legal actions legal entities responsible for juvenile facility reported. operation. 1341 DEATH AND SERIOUS ILLNESS OR Policy 934: Death and Serious Illness or INJURY OF A YOUTH WHILE Injury of a Youth While Detained DETAINED Policy 934.3: Policy Policy 934.5.3: Chief Probation Officer (1) Death of a Youth. or Designee Responsibilities (a) The facility administrator, In cooperation with the health administrator and the There were no incidents this cycle. behavioral/mental health director, shall develop written policies and procedures in the ☒ ☐ ☐ event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, In cooperation with Policy 934: Death and Serious Illness or the facility administrator, shall develop written Injury of a Youth While Detained policies and procedures to assure there is a Policy 934.7: Medical and Operational medical and operational review of every in- Review custody death of a youth. ☒ ☐ ☐ The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 7423 Riverside AMC YTEC Camp PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 (c) The administrator of the facility shall provide Policy 934.5: Required Written Reports to the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A copy of the report ☒ ☐ ☐ shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 934.5: Required Written Reports from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the provisions of this ☒ ☐ ☐ subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 934.5.2: Facility Manager(s) (a) The facility administrator, In cooperation with Responsibilities the health administrator, shall develop written There were no incidents this cycle. policies and procedures for the notification to necessary parties, which may include the ☒ ☐ ☐ Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 935.3: Population Accounting Policy Each juvenile facility shall submit required population and profile survey reports to the Board ☒ ☐ ☐ Facility population is reported to the within 10 working days after the end of each BSCC in a timely manner. reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Policy 936.4: BSCC Notification When the number of youth detained in a living unit The facility has not exceeded its rated of a juvenile facility exceeds its rated capacity for capacity this cycle. more than fifteen (15) calendar days in a month, ☒ ☐ ☐ the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7423 Riverside AMC YTEC Camp PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 1350 ADMITTANCE PROCEDURES Policy 937 Admittance Procedures The facility administrator shall develop and Policy 937.3(a-e): Policy implement written policies and procedures for admittance of youth that emphasize respectful The DCO officers are responsible to and humane engagement with youth, and reflect ensure that regulatory requirements are that the admission process may be traumatic to met for the admission of all youth youth who may have already experienced trauma. entering the facility. Policies shall be trauma-informed, culturally relevant, and responsive to the language and At inspection, we noted there was no literacy needs of youth. In addition to the formalized admission protocol or requirements of Sections 1324 and 1430 of these admission documentation for proof of regulations: practice other than a detention contact note. There are several officers assigned throughout various shifts who conduct this job but with no expectation or consistent contact note documenting all areas of regulation are met as the transfer has been viewed as an extension of detention as opposed to a facility admission. This has been an issue addressed in past inspections that had ☒ ☐ ☐ previously been rectified. While areas of regulation are occurring, the proof of practice is inconsistently documented. Technical assistance provided and an admission document was immediately drafted, reviewed, and implemented. Also discussed was to ensure a meaningful transfer from detention to treatment facility. Additional documentation was requested and reviewed. All required information was documented on one consistent form and all areas of required regulation found to have occurred. This issue has been corrected. Additional Technical Assistance provided due to changes in leadership at the facility. We will continue to review at unannounced visits into the new cycle. (a) the admittance process shall include: Policy 937.7: Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the See above. This issue has been ☒ ☐ ☐ provisions of Welfare and Institution Code corrected. Section 627; 7423 Riverside AMC YTEC Camp PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 (2) Offer of a shower; 937.9(h): Admittance Requirements ☒ ☐ ☐ See above. This issue has been corrected. (3) Documented secure storage of personal 938: Personal Property belongings; ☒ ☐ ☐ See above. This issue has been corrected. (4) Offer of food upon arrival; Policy 1010.4: Frequency of Serving ☒ ☐ ☐ See above. This issue has been corrected. (5) Screening for physical and behavioral Policy 937.6.1 Intake Health Screening health and safety issues, intellectual or All youth are cleared for transfer from the developmental disabilities; sending JH prior to release to the YTEC ☒ ☐ ☐ program. Probation staff complete a new MAYSI Screening tool for all youth upon arrival. (6) Screening for physical and developmental Policy 937.10(i): Admittance disabilities in accordance with Sections Requirements 1329, 1418, and 1430 of these Policy 997.5: Medical Clearance/Intake Health Screening regulations; ☒ ☐ ☐ (7) Contact with Regional Center for the Policy 946.5: Developmentally Disabled Developmentally Disabled for youth that Youth are suspected of or identified as having a If there are any concerns, the Regional developmental disability, pursuant to Center is contacted on the youth’s behalf. Section 1418; and, ☒ ☐ ☐ Youth who are developmentally delayed and are regional center youth are not generally committed to the YTEC program. (8) Procedures consistent with Section See 1352.5 1352.5. ☒ ☐ ☐ (b) juvenile hall administrators shall establish Policy 937.8: Detain/Release Decision written criteria for detention that considers the ☒ ☐ ☐ least restrictive environment. See above (c) juvenile camps and post-dispositional Policy 937 Admittance Procedures programs in juvenile halls shall develop policies and procedures that advise the youth The facility notifies each youth of their of the estimated length of stay, inform them estimated length of stay at admission. ☐ ☐ ☒ of program guidelines and provide written screening criteria for inclusion and exclusion from the program. 7423 Riverside AMC YTEC Camp PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 (d) juvenile halls shall develop policies and Policy 940.4: Time Ordered procedures that advise any committed youth of the estimated length of his/her stay. ☒ ☐ ☐ Facility is a camp. This section does not apply. 1350.5. SCREENING FOR THE RISK OF 1008.5.1: Screening for Risk of Sexual SEXUAL ABUSE Victimization and Abusiveness The facility administrator shall develop and implement written policies and procedures to 11 PREA Assessments were provided for reduce the risk of sexual abuse by or upon youth. review. The assessment is completed at The policy shall require facility staff to assess admission and every 6 months after entry each youth within 72 hours of admission based on thereafter. PREA screenings are the following information: completed and maintained in the case ☒ ☐ ☐ management system. The agency case management system has an automated report that is kept and verified to ensure that all youth are given their assigned assessments and to ensure it is completed when necessary and when due. (a) Prior sexual victimization or abusiveness; 1008.5.1(a): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (b) Gender nonconforming appearance or 1008.5.1(b): Screening for Risk of manner; or identification as lesbian, gay or Sexual Victimization and Abusiveness bisexual, transgender, queer or intersex, ☒ ☐ ☐ and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; 1008.5.1(c): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (d) Age; 1008.5.1(d): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (e) Level of emotional and cognitive 1008.5.1(e): Screening for Risk of development; ☒ ☐ ☐ Sexual Victimization and Abusiveness (f) Physical size and stature; 1008.5.1(f): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (g) Mental illness or mental disabilities; 1008.5.1(g): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (h) Intellectual or developmental disabilities; 1008.5.1(h): Screening for Risk of ☒ ☐ ☐ Sexual Victimization and Abusiveness (i) Physical disabilities; 1008.5.1(i): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (j) The youth’s perception of vulnerability; 1008.5. 1(j): Screening for Risk of Sexual and, ☒ ☐ ☐ Victimization and Abusiveness (k) Any other specific information about the 1008.5.1(k): Screening for Risk of Sexual individual youth that may indicate Victimization and Abusiveness heightened needs for supervision, ☒ ☐ ☐ additional safety precautions, or separation from certain other youth. 7423 Riverside AMC YTEC Camp PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 Staff shall ascertain this information through Policy 1008.5: Screening for Risk of conversations with the youth during the Sexual Victimization and Abusiveness admittance process, medical and behavioral health screenings; during classification ☒ ☐ ☐ assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement Policy 1008.5.1: Screening for Risk of appropriate controls on the dissemination of Sexual Victimization and Abusiveness information within the facility relative to responses received pursuant to this assessment in order to The assessment is kept in the JAMS ☒ ☐ ☐ ensure that sensitive information is not exploited system and is not readily available. Staff to the youth’s detriment by staff or other youth. must log in to the agency case management system to access. 1351 RELEASE PROCEDURES Policy 941: Release Procedures The facility administrator shall develop and The DCO officers are responsible to implement written policies and procedures for ensure that regulatory requirements are release of youth from custody which provide for: ☒ ☐ ☐ met for the release of youth. 9 Release packets were provided for our review. (a) verification of identity/release papers; Policy 941.6: Detention Control Officer (DCO) Responsibilities The DCO verifies the identity of the ☒ ☐ ☐ person/persons picking up the youth. A copy of the adult/guardian’s driver’s license or other identification was attached to the documentation. (b) return of personal clothing and valuables; Policy 941.6: Detention Control Officer (DCO) Responsibilities The Juvenile Release Packets were reviewed for each youth. Personal property and cash were returned, in many cases except 1, in which the court ☒ ☐ ☐ held the cash for further review. The release of cash is a separate line on the release packet and the youth must sign separately for this. Parents also acknowledge through signature that all property has been returned at release. (c) notification to the youth's parents or guardian; Policy 941.6: Detention Control Officer (DCO) Responsibilities ☒ ☐ ☐ Documentation was reviewed, noting parents and guardians were picking up and signing for their young person. 7423 Riverside AMC YTEC Camp PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 (d) notification to the facility health care provider Policy 941.6: Detention Control Officer in accordance with Sections 1408 and 1437 of (DCO) Responsibilities these regulations, for coordination with outside agencies; and, No documentation provided for proof of practice. Staff provided information by phone and did not document. DCO contacts medical provider by phone ☒ ☐ ☐ to check the youth out of the facility to provide any medications or directions for parent or guardian. Releases are also shared at the daily huddle. A follow up email is sent as well. Additional samples provided and have been found to be compliant. (e) notification of school staff; Policy 941.6: Detention Control Officer (DCO) Responsibilities No documentation provided for proof of practice. Staff provided information by phone and did not document. DCO contacts RCOE regarding any ☒ ☐ ☐ transcripts or other information that needs to be passed on to the youth’s parent or guardian. Releases are also shared at the daily huddle. A follow up email is sent as well. Additional samples provided and have been found to be compliant. (f) notification of facility mental health personnel. Policy 941.6: Detention Control Officer (DCO) Responsibilities No documentation provided for proof of practice. Staff provided information by phone and did not document. DCO contacts mental health staff to check out the youth and to meet with the ☒ ☐ ☐ family to discuss any medications, concerns, or needs the parent or guardian needs to know. Releases are also shared at the daily huddle. A follow up email is sent as well. Additional samples provided and have been found to be compliant. 7423 Riverside AMC YTEC Camp PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 The facility administrator shall develop and Policy 946.4: Institutional Assessment implement policies and procedures for post- and Case Plan. disposition youth to coordinate the provision of transitional and reentry services including, but not No Transition Plans were provided for limited to, medical and behavioral health, review. Other documentation such as a education, probation supervision and community- pre plan for release as well as YTEC based services. Aftercare Screenings were provided. Regulation is specific as is the agencies ☒ ☐ ☐ policy. This section was non-compliant at inspection Facility managers immediately addressed this issue and provided documentation. This includes the females in the facility. This section has been corrected. The facility administrator shall develop and Policy 941.11: Temporary Release implement written policies and procedures for the furlough of youth from custody. Furloughs have been suspended due to ☒ ☐ ☐ COVID 19. Marked compliant for Policy. Agency hopes to begin furloughs again soon. 1352 CLASSIFICATION Policy 942.1: Classification- Purpose and Scope The facility administrator shall develop and implement written policies and procedures on ☒ ☐ ☐ classification of youth for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other Policy 942.4: Classification Assignment youth, facility staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical Policy 942.3: Policy design of the facility; ☒ ☐ ☐ 7423 Riverside AMC YTEC Camp PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 (c) provide that a youth shall be classified upon Policy 942.3: Policy admittance to the facility; classification factors Policy 942.4: Classification Assignment shall include, but not be limited to: age, maturity, sophistication, emotional stability, Youth are classified to one of 5 units and program needs, legal status, public safety again more specifically internally in unit considerations, medical/mental health and by room. Technical assistance considerations, gender and gender identity of provided regarding updating facility forms ☒ ☐ ☐ the youth; to review, revise, and update to capture the totality of this classification process. This was addressed immediately and implemented. Additional samples requested and reviewed, and the issue has been resolved. (d) provide for periodic classification reviews, Policy 942.4.2: Review including provisions that consider the level of supervision and the youth's behavior while in Youth are reviewed weekly through the custody; and, facility treatment team meeting. Each ☒ ☐ ☐ youth is reviewed through this process. Technical Assistance provided to address the documentation to ensure it is thoroughly documented. (e) provide that facility staff shall not separate Policy 942.4: Classification Assignment youth from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender ☒ ☐ ☐ expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Policy 1054.4 Housing bisexual, transgender, questioning or intersex identification or status as an indicator of ☒ ☐ ☐ likelihood of being sexually abusive. 7423 Riverside AMC YTEC Camp PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 1352.5 TRANSGENDER AND INTERSEX Policy 1054: Transgender and Intersex YOUTH. Youth The facility administrator shall develop written Facility administration reported there ☒ ☐ ☐ policies and procedures ensuring respectful and have been transgender youth held in the equitable treatment of transgender and intersex facility. Currently, there are no youth. The policies shall provide that: transgender youth. (a) Facility staff shall respect every youth’s Policy 1054.6: Addressing gender identity, and shall refer to the youth by Transgender/Intersex Youth the youth’s preferred name and gender Administration reported that both staff pronoun, regardless of the youth’s legal and youth accepting and respectful of all name. Facilities may prohibit the use of gang ☒ ☐ ☐ youth in the facility. or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and Policy 1054.7: Clothing present themselves in a manner consistent with their gender identity, and shall provide ☒ ☐ ☐ youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or Policy 1054.4 Housing room that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons for any decision to ☒ ☐ ☐ house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that Policy 1054.8: Medical and Behavioral transgender and intersex youth have access Health Providers to medical and behavioral health providers ☒ ☐ ☐ qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 1054.4 Housing necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of ☒ ☐ ☐ transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. 7423 Riverside AMC YTEC Camp PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 Facility staff shall not conduct physical searches Policy 1054.5: Searches of any youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the ☒ ☐ ☐ facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 944: Orientation The facility administrator shall develop and Orientation is completed by the DCO at implement written policies and procedures to admission. We found that orientation orient a youth prior to placement in a living area. was completed on all files reviewed and Both written and verbal information shall be all areas of regulation are reviewed with provided and supplemented with video orientation the youth before going to the living unit. if feasible. Provision shall be made to provide Youth interviewed stated they were accessible orientation information to all detained ☒ ☐ ☐ orientated by the DCO upon entry and youth including those with disabilities, limited the YTEC program and the regulatory literacy, or English language learners. Orientation rules were both reviewed. Staff in the shall include information that addresses: unit also answered any additional questions they had. All individual regulatory requirements have been met. (a) facility rules including contraband and Policy 944(a): Orientation searches and disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior Policy 944(c): Orientation interventions and supports, including behavior expectations, incentives that youth will receive for complying with facility rules, and ☒ ☐ ☐ consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 944(v): Orientation facility’s policy prohibiting sexual abuse and sexual harassment and how to report ☒ ☐ ☐ incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Policy 944(d): Orientation ☒ ☐ ☐ (e) the existence of the grievance procedure, the Policy 944(b): Orientation steps that must be taken to use it, the youth’s right to be free of retaliation for reporting a ☒ ☐ ☐ grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on Policy 944(e): Orientation the court process; ☒ ☐ ☐ (g) access to routine and emergency health and Policy 944(f): Orientation mental health care; ☒ ☐ ☐ (h) access to education, religious services, and Policy 944(g): Orientation recreational activities; ☒ ☐ ☐ 7423 Riverside AMC YTEC Camp PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 (i) housing assignments; Policy 944(h): Orientation ☒ ☐ ☐ (j) opportunity for personal hygiene and daily Policy 944(i): Orientation showers including the availability of personal ☒ ☐ ☐ care items (k) rules and access to correspondence, visits Policy 944(j): Orientation and telephone use; ☒ ☐ ☐ (l) availability of reading materials, Policy 944(k): Orientation programming, and other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of Policy 944(o): Orientation restraints, chemical agents and room ☒ ☐ ☐ confinement; (n) immigration legal services; Policy 944(p): Orientation ☒ ☐ ☐ (o) emergencies including evacuation Policy 944(q): Orientation procedures; ☒ ☐ ☐ (p) non-discrimination policy and the right to be Policy 944(r): Orientation free from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a Policy 944(s): Orientation language other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Policy 944(t): Orientation education, programming and work ☒ ☐ ☐ assignments; (s) a process for which parents/guardians receive Policy 944(u): Orientation information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked questions and provides ☒ ☐ ☐ contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access Policy 944(w): Orientation to Title 15 Minimum Standards for Juvenile ☒ ☐ ☐ Facilities. 7423 Riverside AMC YTEC Camp PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 1354 SEPARATION Policy 945: Separation Policy The facility administrator shall develop and implement written policies and procedures that The types of separation that occur in the address: facility are as follows: • Medical Separations • Self-Placed Separation • Intervention Separation • Room Confinement • Protective Custody There was much documentation provided for Self-Placed Separation. This is for youth who wish to remain in their room instead of coming out with the group. Youth sign a form noting the reason for their separation such as “time to calm down, clear my mind, need time alone, tired” and other. The document also requires the youth to sign the form. We noted that most of the youth on SPS were noted to be sleeping, watching movies, or listening to music in their rooms while self-separating. The facility has a quality incentive program that ☐ ☒ ☐ includes MP3 players, dvd players, etc., so that youth can listen to music they choose, watch movies they choose etc. When this was discussed with the youth, it was noted they really enjoy this time away from the others. We did note one instance of a youth being placed on a PC status and have discussed the proper use of a PC status with the YTEC managers. This was immediately rectified. The standard of work has not been fully updated, approved, and released to staff which looks to be causing confusion leading to compliance drift and ultimately leaves this section non-compliant. Policy, procedures, and standard of works must be clarified, staff re-trained, and the process implemented for correction. (Marked Non-Compliant as Policy and Procedure not yet approved) 7423 Riverside AMC YTEC Camp PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 (a) separation of youth for reasons that include, Policy 945.1.1: Definitions but are not be limited to, medical and mental (Marked Non-Compliant as Policy and health conditions, assaultive behavior, Procedure not yet approved) ☐ ☒ ☐ disciplinary consequences and protective custody. (b) consideration of positive youth development Policy 945.3: Separation Policy and trauma-informed care. (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (c) separated youth shall not be denied normal Policy 945.3: Separation Policy privileges available at the facility, except when (Marked Non-Compliant as Policy and necessary to accomplish the objective of ☐ ☒ ☐ Procedure not yet approved) separation. (d) when the objective of the separation is Policy 945.4: Separation Policy discipline, Title 15 Section 1390 shall apply. (Marked Non-Compliant as Policy and Procedure not yet approved) ☐ ☒ ☐ There is no current process for disciplinary separation. (e) when separation results in room confinement, Policy 945.5: Room Confinement the separation shall occur in accordance with Welfare and Institutions Code Section 208.3 (Marked Non-Compliant as Policy and ☐ ☒ ☐ and Section1354.5 of these regulations. Procedure not yet approved) (f) policies and procedures shall ensure a daily Policy 945.3: Separation Policy review of separated youth to determine if (Marked Non-Compliant as Policy and separation remains necessary. ☐ Procedure not yet approved) ☒ ☐ Duty officers complete reviews. 7423 Riverside AMC YTEC Camp PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 1354.5 ROOM CONFINEMENT Policy 1053: Room Confinement (a) The facility administrator shall develop and implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and ☐ ☒ ☐ Institutions Code Section 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following guidelines: 7423 Riverside AMC YTEC Camp PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 (1) Room confinement shall not be used Policy 1053.3: Policy before other, less restrictive, options have been attempted and exhausted, unless (Policy and Procedure not yet approved) attempting those options poses a threat to the safety or security of any youth or staff. Multiple incidents with 23 youth total were reviewed from over the course of the cycle. We found in almost all incidents, room confinement is being assigned appropriately as a necessary safety measure; however, the documentation provided between the incident report and the room confinement documentation is not consistently explaining the continued threat the youth presented to others. Documentation tends to focus on the rules and the behavior and involvement in a situation such as a fight, threatening staff, or their failure to follow instructions which appears to be punitive or disciplinary as documented as opposed to the utilization of a room confinement for the purpose of separating or keeping the youth away from youth, staff, or ☐ ☒ ☐ others when they present as an imminent threat. We found the documentation in both the incident report and in the room confinement paperwork to be inconsistent and, in many cases, lack the appropriate information to thoroughly describe the threat to justify the confinement. Documentation for both documents should include specific language identifying the perceived threat with descriptive and clear identifiers of what staff observed. We also found a few instances where staff were giving youth the option to choose between room confinement and SPS. This is not an option and SPS is not an alternative to room confinement. This issue was immediately addressed by facility supervisors. We found the policy, procedure, and the standard of work to have not been fully updated, approved, and released to staff 7423 Riverside AMC YTEC Camp PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 which looks to be a contributor to this issue. Additional documentation was requested and reviewed in effort to determine compliance. Staff should be retrained as it appears the lack of current policies and a standard of work is causing confusion leading to compliance drift and ultimately leaves this section non-compliant. Clear, concise, and consistent documentation is necessary to ensure a thorough understanding of the circumstances that led up to and required the youth to be placed in their room for the safety of others. Staff should ensure the reader can fully understand what they experienced that led them to place the youth behind the closed door for the safety of the youth, other youth, staff, and/or others. (2) Room confinement shall not be used for Policy 1053.3 the purposes of punishment, coercion, (Marked Non-Compliant as Policy and convenience, or retaliation by staff. Procedure not yet approved) ☐ ☒ ☐ (3) Room confinement shall not be used to Policy 1053.3: Policy the extent that it compromises the mental (Marked Non-Compliant as Policy and and physical health of the youth. ☐ ☒ ☐ Procedure not yet approved) (b) A youth may be held up to four hours in room Policy 1053.4: Use of Room Confinement confinement. After the youth has been held in (Marked Non-Compliant as Policy and room confinement for a period of four hours, Procedure not yet approved) staff shall do one or more of the following: ☐ ☒ ☐ No youth remained in room confinement beyond 4 hours. (1) Return the youth to general population. Policy 1053.4: Use of Room Confinement (Marked Non-Compliant as Policy and Procedure not yet approved) ☐ ☒ ☐ No youth remained in room confinement beyond 4 hours. (2) Consult with mental health or medical Policy 1053.4: Use of Room Confinement staff. (Marked Non-Compliant as Policy and Procedure not yet approved) ☐ ☒ ☐ No youth remained in room confinement beyond 4 hours. 7423 Riverside AMC YTEC Camp PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 (3) Develop an individualized plan that Policy 1053.4: Use of Room Confinement includes the goals and objectives to be (Marked Non-Compliant as Policy and met in order to reintegrate the youth to Procedure not yet approved) general population. ☐ ☒ ☐ No youth remained in room confinement beyond 4 hours. (4) If room confinement must be extended Policy 1053.4: Use of Room Confinement beyond four hours, staff shall do each of (Marked Non-Compliant as Policy and the following: Procedure not yet approved) ☐ ☒ ☐ No youth remained in room confinement beyond 4 hours. (A) Document the reasons for room Policy 1053.4: Use of Room Confinement confinement and the basis for the (Marked Non-Compliant as Policy and extension, the date and time the youth Procedure not yet approved) was first placed in room confinement, ☐ ☒ ☐ and when he or she is eventually released from room confinement. No youth remained in room confinement beyond 4 hours. (B) Develop an individualized plan that Policy 1053.4: Use of Room Confinement includes the goals and objectives to be (Marked Non-Compliant as Policy and met in order to integrate the youth to Procedure not yet approved) general population. ☐ ☒ ☐ No youth remained in room confinement beyond 4 hours. (C) Obtain documented authorization by Policy 1053.4: Use of Room Confinement the facility superintendent or his or her (Marked Non-Compliant as Policy and designee every four hours thereafter. Procedure not yet approved) ☐ ☒ ☐ No youth remained in room confinement beyond 4 hours. (5) This section is not intended to limit the use Policy 1053.3: Policy of single-person rooms or cells for the (Marked Non-Compliant as Policy and housing of youth in juvenile facilities and ☐ ☒ ☐ Procedure not yet approved) does not apply to normal sleeping hours. (6) This section does not apply to youth or Policy 1053.3: Policy wards in court holding facilities or adult (Marked Non-Compliant as Policy and facilities. ☐ ☒ ☐ Procedure not yet approved) (7) Nothing in this section shall be construed Policy 1053.3: Policy to conflict with any law providing greater (Marked Non-Compliant as Policy and or additional protections to youth. ☐ ☒ ☐ Procedure not yet approved) 7423 Riverside AMC YTEC Camp PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 (8) This section does not apply during an Policy 1053.3: Policy extraordinary emergency circumstance (Marked Non-Compliant as Policy and that requires a significant departure from Procedure not yet approved) normal institutional operations, including a natural disaster or facility-wide threat that ☐ ☒ ☐ poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth Policy 1053.3: Policy is placed in a locked cell or sleeping room (Marked Non-Compliant as Policy and to treat and protect against the spread of Procedure not yet approved) a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an ☐ ☒ ☐ infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Policy 946: Institutional Assessment and PLAN Case Plan The facility administrator shall develop and Multiple documents were provided for implement written policies and procedures for review however, it was difficult to assessment and case planning. ascertain regulatory compliance from the ☒ ☐ ☐ documentation provided. We requested additional current, active files from the unit to view process and to determine compliance. These files were provided as requested. 7423 Riverside AMC YTEC Camp PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 (a) Assessment: Policy 946.4: Institutional Assessment The assessment is based on information and Case Plan collected during the admission process with The assessment process for the YTEC periodic review, which includes the youth's and PTS programs begin prior to the risk factors, needs and strengths including, youth arriving to the facility. Upon arrival but not limited to, identification of substance and as part of the assessment, all youth abuse history, educational, vocational, are provided with the OYAS screening. counseling, behavioral health, consideration We found that in several of the samples of known history of trauma, and family provided, the OYAS was not fully strengths and needs. completed as some sections were left blank. This action is non-compliant and can be corrected by ensuring that all sections are completed. ☒ ☐ ☐ This issue was addressed with managers, and technical assistance was provided. Additional samples were requested and provided for review and improvement was noted. There are still areas that were found to not be completed but these sections per managers are not part of the initial assessment and are completed separately. This issue has been corrected and is currently in compliance. (b) Institutional Case Plan: Policy 946.4: Institutional Assessment (1) A case plan shall be developed for each and Case Plan youth held for at least 30 days or more and created within 40 days of admission. The agency utilizes an electronic monitoring system to track case plan due dates. While preparing for inspection, the facility found they were not compliant. This was ☒ ☐ ☐ addressed immediately. The facility has completed additional trainings and follow ups in April, May, and June 2022 to improve in this section. Recent case plans were reviewed and were found to be timely and compliant overall. We will continue to monitor Section 1355 moving forward for continued compliance. (2) The institutional plan shall include, but not Policy 946.4: Institutional Assessment be limited to, written documentation that and Case Plan provides: 7423 Riverside AMC YTEC Camp PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 (A) objectives and time frame for the Policy 946.4: Institutional Assessment resolution of problems identified in the and Case Plan assessment; While preparing for inspection, the facility found they were not compliant. This was addressed immediately. The facility has completed additional trainings and follow ☒ ☐ ☐ ups in April, May, and June 2022 to improve in this section. Recent objectives and timeframes were reviewed and were found to be compliant overall. We will continue to monitor Section 1355 moving forward for continued compliance. (B) a plan for meeting the objectives that Policy 946.4: Institutional Assessment includes a description of program and Case Plan resources needed and individuals While preparing for inspection, the facility responsible for assuring that the plan found they were not compliant. This was is implemented; addressed immediately. The facility has completed additional trainings and follow ☒ ☐ ☐ ups in April, May, and June 2022 to improve in this section. More recent documentation was reviewed and were found to be compliant overall. We will continue to monitor Section 1355 moving forward for continued compliance. (3) periodic evaluation of progress towards Policy 946.4: Institutional Assessment meeting the objectives, including periodic and Case Plan review and discussion of the plan with the At inspection, we noted staff were not youth; consistently documenting meeting with ☒ ☐ ☐ the youth or noting a discussion had occurred. Additional samples viewed noted improvement and compliance. We will continue to review for compliance during unannounced inspections. (4) a transition plan, the contents of which Policy 946.4: Institutional Assessment shall be subject to existing resources, shall and Case Plan be developed for post dispositional youth See Regulation 1351; Release in accordance with Section 1351; and, ☒ ☐ ☐ Transition plans are included with release. 7423 Riverside AMC YTEC Camp PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 (5) in as much as possible and if appropriate, Policy 946.4: Institutional Assessment the plan, including the transition plan, shall and Case Plan be developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Policy 947: Counseling and Casework SERVICES Policy 947.5: Documentation The facility administrator shall develop and Facility staff are involved in weekly implement written policies and procedures Treatment Team meetings for all youth. ensuring the availability of appropriate counseling The team agenda focuses on any mental and casework services for all youth. Policies and health issues, program status and procedures shall ensure: ☒ ☐ ☐ compliance, medical needs or appointments, unit behavior issues, on- campus activities, off-campus activities, promotions, and a round table. Supervisors participate in all meetings with facility partners and all share information accordingly. (a) youth will receive assistance with needs or Policy 947.4: Staff Responsibilities concerns that may arise; Policy 947.4.1; Behavioral Health Referrals Policy 947.4.2: Behavioral Health Requests ☒ ☐ ☐ Policy 947.5: Documentation Unit staff assist youth as needed with any issue that presents itself. (b) youth will receive assistance in requesting Policy 947.4.3: Other Requests contact with parents, other supportive adults, attorney, clergy, probation officer, or other Staff assist youth with any issue including public official; and, all required by regulation. Youth ☒ ☐ ☐ interviewed stated that all staff genuinely care about the youth in the unit. They stated that staff give advice and try to lead them in the right direction. (c) youth will be provided access to available Policy 947.6: Services Provided resources to meet the youth’s needs. ☒ ☐ ☐ 7423 Riverside AMC YTEC Camp PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 1357 USE OF FORCE Policy 948: Use of Force Policy 948.3: Policy The facility administrator, In cooperation with the Policy 948.12: Inappropriate Use of Force responsible physician, shall develop and by Staff implement written policies and procedures for the use of force, which may include chemical agents. Twenty incident reports were provided. Force shall never be applied as punishment, ☒ ☐ ☐ 11 from February 2022 and 9 from discipline, retaliation or treatment. November 2021. 11 random reports were selected. 9 from February and 2 (a) At a minimum, each facility shall develop from November. The reports are very policies and procedures which: well written and include all areas of regulation. (1) restricts the use of force to that which is Policy 948.1.1: Definitions deemed reasonable and necessary, as Policy 948.3: Policy defined in Section 1302 to ensure the ☒ ☐ ☐ safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Policy 948.1.1: Definitions including both physical and non-physical Policy 948.5: Interventions options and define when those force Policy 948.8: Defense Techniques Policy 948.9: Physical Restraints options are appropriate. NON-PHYSICAL OPTIONS Interventions PHYSICAL OPTIONS • Physical restraint techniques - The use of department ☒ ☐ ☐ authorized control holds. • Defense techniques - Department authorized techniques utilized to protect oneself. • Physical restraints - Restraint devices such as handcuffs, shackles, waist chains, and the WRAP. • Chemical agents - The application of oleoresin capsicum (OC) sprays. (3) describe force options or techniques that Policy 948.12: Inappropriate Use of Force are expressly prohibited by the facility. ☒ ☐ ☐ by Staff (4) describe the requirements of staff to report Policy 948.12: Inappropriate Use of Force any inappropriate use of force, and to take ☒ ☐ ☐ by Staff affirmative action to immediately stop it. 7423 Riverside AMC YTEC Camp PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 (5) define a standardized reporting format that • Policy 948.13: Incident Report includes time period and procedure for Documentation documenting and reporting the use of • Policy 957: Reporting of Incidents force, including reporting requirements of and Other Information management and line staff and procedures • Policy 948.13.1: Duty Officer for reviewing and tracking use of force (DO)/Supervising Probation Officer (SPO) incidents by supervisory and or ☒ ☐ ☐ • Policy 948.13.2: Facility management staff, which include Managers Responsibilities procedures for debriefing a particular incident with staff and/or youth for the Supervisors/OD’s noted debriefs in their purposes of training as well as mitigating written narrative synopsis. the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a Policy 948.13.2: Facility Manager system for investigating unreasonable use Responsibilities of force. ☒ ☐ ☐ Facility management completes a monthly use of force review committee with the two other juvenile facilities. (7) define the role, notification, and follow-up Policy 948.7: Physical Restraint procedures required after use of force Techniques incidents for medical, mental health staff Policy 948.8: Defense Techniques 948.10.4: Once Staff Decide to Use OC and parents or legal guardians. Spray All youth who are involved in a use of ☒ ☐ ☐ force are seen by and cleared by medical. Referrals to behavior health are completed as necessary. Parents are notified if the youth is injured and is sent out for medical care. All documentation was consistent with regulation. (8) describe the limitations of use of force on Policy 948.11: Use of Force Involving pregnant youth in accordance with Penal Pregnant Youth ☒ ☐ ☐ Code Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a OC is used facility wide. force option shall include policies and ☒ ☐ ☐ procedures that: (1) identify who is approved to carry and/or Policy 948.10: Chemical utilize chemical agents in the facility and Agents/Oleoresin Capsicum (OC) Spray ☒ ☐ ☐ the type, size and the approved method of deployment for those chemical agents. 7423 Riverside AMC YTEC Camp PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 (2) mandate that chemical agents only be Policy 948.10.2: When to Use OC Spray used when there is an imminent threat to the youth’s safety or the safety of others ☒ ☐ ☐ and only when de-escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy 948.10.5: OC Spray Aftercare timelines for decontamination from Procedures chemical agents. This shall include that Facility utilizes a separate youth who have been exposed to chemical decontamination checklist noting when agents shall not be left unattended until the youth began decontamination, how it that youth is fully decontaminated or is no was completed, when the youth stated longer suffering the effects of the chemical they no longer felt the effects of the agent. ☒ ☐ ☐ spray, when they started decontamination, when they chose to end it etc., the way they were decontaminated i.e.. a shower, spray bottle, and times for constant visual and return to unit. The checklist notes several areas of regulation and policy in one location for ease of proof of practice. (4) define the role, notification, and follow-up Policy 948.10.4: Once Staff Decide to procedures required after use of force Use OC Spray incidents involving chemical agents for Policy 948.10.5(g) Policy 948.13.1: Duty Officer/Supervising medical, mental health staff and parents or Probation Officer legal guardians. ☒ ☐ ☐ All youth who are involved in a use of pepper spray are seen by and cleared by medical, referrals are made to behavior health, and parents are notified. All documentation was consistent with regulation. (5) provide for the documentation of each Policy 948.13: Incident Report incident of use of chemical agents, Documentation including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time ☒ ☐ ☐ and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Policy 948.4: Required Training which require that agencies provide initial and ☒ ☐ ☐ regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health Policy 948.4: Required Training conditions that would contraindicate ☒ ☐ ☐ certain types of force; 7423 Riverside AMC YTEC Camp PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 (2) acceptable chemical agents and the Policy 948.10: Chemical methods of application. ☒ ☐ ☐ Agents/Oleoresin Capsicum (OC)Spray (3) signs or symptoms that should result in Policy 948.4: Required Training immediate referral to medical or ☒ ☐ ☐ behavioral health. (4) instruction on the Constitutional Policy 948.4: Required Training ☒ ☐ ☐ Limitations of Use of Force. (5) physical training force options that may Policy 948.4: Required Training ☒ ☐ ☐ require the use of perishable skills. (6) timelines the facility uses to define regular Policy 948.4: Required Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 951: 1.1: Use of Physical Restraints: Definitions The facility administrator, In cooperation with The facility utilizes the WRAP for youth the responsible physician and mental health who need to be restrained for the director, shall develop and implement written purposes of this section. policies and procedures for the use of restraint devices. Restraint devices include any devices ☒ ☐ ☐ There has been no use of restraint for the which immobilize a youth's extremities and/or purpose of this section this cycle. prevent the youth from being ambulatory. Facility staff have been trained on the WRAP and maintain their training annually as part of their defensive tactics. Physical restraints may be used only for those Policy 951.3: Policy Policy 951.4: Prior to Using Restraints youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals ☒ ☐ ☐ the intent to cause self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment Policy 951.3: Policy or discipline, or as a substitute for treatment. The Policy 951.5 Use of and Application of use of restraint devices that attach a youth to a Physical Restraints wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together ☒ ☐ ☐ behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the Policy 951.3: Policy use of handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement ☒ ☐ ☐ within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7423 Riverside AMC YTEC Camp PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 Youth shall be placed in restraints only with the Policy 951.4 Prior to Using Restraints approval of the facility manager or designee. The Policy allows for restraints to be placed facility manager may delegate authority to place a without approval when exigent youth in restraints to a physician. Reasons for circumstances are present. continued retention in restraints shall be reviewed ☒ ☐ ☐ and documented at a minimum of every hour. Policy 951.6: Requirements for Continued Use of Physical Restraints A medical opinion on the safety of placement and Policy 951.6: Requirements for retention shall be secured as soon as possible, but Continued Use of Physical Restraints no later than two hours from the time of placement. ☒ ☐ ☐ The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as Policy 951.6: Requirements for soon as possible, but in no case longer than four Continued Use of Physical Restraints ☒ ☐ ☐ hours from the time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be Policy 951.5: Use of Physical Restraints conducted to ensure that the restraints are Policy 951.6: Requirements for properly employed, and to ensure the safety and Continued Use of Physical Restraints well-being of the youth. Observations of the youth's ☒ ☐ ☐ behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading Policy 951.5: Use of Physical Restraints to an application of restraints. ☒ ☐ ☐ (b) known medical conditions that would Policy 951.9: Medical and Behavioral contraindicate certain restraint devices and/or Health Guidelines Regarding Physical ☒ ☐ ☐ techniques. Restraints (c) acceptable restraint devices. Policy 951.1.1: Definitions ☒ ☐ ☐ Agency utilizes handcuffs, shackles, waist chains, and the WRAP (d) signs or symptoms which should result in Policy 951.9: Medical and Behavioral immediate medical/mental health referral. Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints (e) availability of cardiopulmonary resuscitation Policy 951.9: Medical and Behavioral equipment. Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints (f) protective housing of restrained youth. While Policy 951.6: Requirements for in restraint devices, all youth shall be housed Continued Use of Physical Restraints alone or in a specified housing area for ☒ ☐ ☐ restrained youth which makes provision to protect the youth from abuse. 7423 Riverside AMC YTEC Camp PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 (g) provision for hydration and sanitation needs. Policy 951.9: Medical and Behavioral Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints (h) exercising of extremities. Policy 951.9: Medical and Behavioral Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints 1358.5 USE OF RESTRAINT DEVICES FOR Policy 952: Use of Physical Restraints for MOVEMENT AND TRANSPORTATION WITHIN Movement and Transportation within the THE FACILITY. Facility The Facility Administrator, In cooperation with The facility utilizes restraints for the responsible physician and movement within the facility as necessary behavioral/mental health director, shall to secure youth who exhibit aggressive or develop and implement written policies and out of control behavior and during procedures for the use of restraint devices when incidents as necessary. the purpose is for movement or transportation within the facility that shall include the following: Proof of practice consists of staff marking boxes on the incident report that they considered less restrictive alternatives, the youth’s known medical conditions, ☒ ☐ ☐ mental health conditions, and trauma informed approaches. Additionally, the facility OD/Supervisors also include this information in their narrative. Technical assistance provided that staff should be noting in the IR documentation that this assessment is made. They are documenting the assessment for less restrictive consideration, and they should be documenting the actual consideration for Mental Health, Medical, and trauma as well and not relying on the boxes to simply be checked. (a) identification of acceptable restraint devices, Policy 952.1: Purpose and Scope staff approved to utilize restraint devices and Policy applies to all facility staff the required training. Policy 952.1.1: Definition Handcuffs, shackles, waist chains and the WRAP ☒ ☐ ☐ Policy 952.5: General Safety Guidelines Staff must complete PC 832 Arrest Training before placing or removing any restraints on any youth. (b) the circumstances leading to the application Policy 952.4: Assessment of restraints must be documented. ☒ ☐ ☐ 7423 Riverside AMC YTEC Camp PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 (c) an individual assessment of the need to apply Policy 952.3: Policy restraints for movement or transportation that Staff document the reasons why includes consideration of less restrictive restraints are utilized on youth for alternatives, consideration of a youth’s known transport, thoroughly documenting the medical or mental health conditions, trauma less restrictive considerations. informed approaches, and a process for ☒ ☐ ☐ documentation and supervisor review and Supervisors document the assessment approval. for consideration of a youth’s known medical, mental health conditions, and trauma informed approaches. (d) consideration of safety and security of the Policy 952.3: Policy facility, with a clearly defined expectation that ☒ ☐ ☐ restraint devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is Policy 952.6.1 Pregnant youth limited in accordance with Penal Code ☒ ☐ ☐ Section6030(f) and Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 954 Safety Room Procedures (a) The facility administrator, and where The facility does not have a safety room. applicable, In cooperation with the The remainder of this section has been responsible physician, shall develop and marked as NA. implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold ☐ ☐ ☒ only those youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self- inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of NA necessary nutrition and fluids, access to a ☐ ☐ ☒ toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility NA manager, or designee, before a youth is ☐ ☐ ☒ placed into a safety room; (3) provide for continuous direct visual NA supervision and documentation of the youth's behavior and any staff ☐ ☐ ☒ interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated NA by the facility manager, or designee, every ☐ ☐ ☒ four hours; 7423 Riverside AMC YTEC Camp PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 (5) provide for immediate medical NA assessment, where appropriate, or an ☐ ☐ ☒ assessment at the next daily sick call; and, (6) provide a process for documenting the NA reason for placement, including attempts to ☐ ☐ ☒ use less restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room NA shall be accomplished in accordance with the ☐ ☐ ☒ following: (1) safety room shall not be used before other NA less restrictive options have been attempted and exhausted, unless ☐ ☐ ☒ attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the NA purposes of punishment, coercion, ☐ ☐ ☒ convenience, or retaliation by staff. (3) safety room shall not be used to the extent NA that it compromises the mental and ☐ ☐ ☒ physical health of the youth. (c) A youth may be held up to four hours in the NA safety room. After the youth has been held in ☐ ☐ ☒ the safety room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. NA ☐ ☐ ☒ (2) consult with mental health or medical staff, NA ☐ ☐ ☒ (3) develop an individualized plan that NA includes the goals and objectives to be ☐ ☐ ☒ met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be NA extended beyond four hours, staff shall develop an individualized plan that includes ☐ ☐ ☒ the requirements of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7423 Riverside AMC YTEC Camp PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 1360 SEARCHES Policy 955 Searches 955.3 Policy The facility administrator shall develop and implement written policies and procedures Facility documentation reviewed from governing the search of youth, the facility, and February 2022 and November 2021. visitors. Policies and procedures shall provide that: Searches are randomly conducted in common areas. ☒ ☐ ☐ Technical assistance discussion held regarding search requirements. We suggest QA review monthly to ensure that all searches conducted in the facility meet all regulatory and policy requirements. (a) Searches shall be conducted to ensure the Policy 955.3 Policy safety and security of the facility, public, ☒ ☐ ☐ visitors, youth, and staff. (b) Searches shall be conducted in a manner that Policy 955.3 Policy preserves the privacy and dignity of the person being searched, and shall not be ☒ ☐ ☐ conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body 955.6: Strip Search/Visual Body Cavity cavity searches shall comply with Penal Code ☒ ☐ ☐ Search Guidelines Section 4030. (d) Physical body cavity searches shall only be Policy 955.9: Physical Body Cavity conducted by a medical professional. ☒ ☐ ☐ Search (e) Any youth held after a detention hearing shall 955.8: Post-Detention Hearing Searches only be strip searched with prior approval of a Technical assistance provided. Policy supervisor when there is reasonable updated. Facility has addressed all suspicion based on specific and articulable ☒ ☐ ☐ training areas with staff. facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth Policy 1054.5: Searches shall comply with Section 1352.5. ☒ ☐ ☐ Youth have a choice of the gender of staff who search them upon admission. (g) Cross-gender pat-down searches and strip 955.4.1: Cross-Gender Searches searches are prohibited except in exigent circumstances or when conducted by a ☒ ☐ ☐ medical professional. Such searches must be justified and documented in writing. 7423 Riverside AMC YTEC Camp PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 1361 GRIEVANCE PROCEDURE Policy 956: Grievance Procedure The facility administrator shall develop and Policy 956.3: Policy implement written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of All grievances reviewed were from confinement, including but not limited to health November 2021 (6) and February 2022 care services, classification decisions, program ☒ ☐ ☐ (2). participation, telephone, mail or visiting All grievances reviewed were completed procedures, food, clothing, bedding, timely and within compliance to mistreatment, harassment or violations of the regulation expectations. nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for Policy 956.5: Grievance Policy and registering a grievance, which includes Forms Accessibility ☒ ☐ ☐ provisions for the youth to have free access to the form; (b) the youth shall have the option to Policy 956.6: Process for confidentially file the grievance or to deliver Submitting/Resolving a Grievance the form to any youth supervision staff ☒ ☐ ☐ Youth can provide the grievance to any working in the facility; staff member, facility partner, or file the grievance in the confidential box. (c) resolution of the grievance at the lowest Policy 956.6: Process for Submitting appropriate staff level; Situations and incidents should be discussed with staff first or, if a youth does not wish to discuss the issue, then ☒ ☐ ☐ youth can complete a grievance. Grievances are heard by a duty officer or supervisor. (d) provision for a prompt review and initial Policy 956.6: Process for Submitting response to grievances within three (3) Policy 956.9: Food Services, Education, business days, grievances that relate to Health Care, Behavioral Health health and safety issues must be addressed ☒ ☐ ☐ Grievances. immediately. All grievances completed timely within the 3-day required timeline. (1) The youth may elect to be present to Policy 956.6: Process for Submitting explain his/her version of the grievance to ☒ ☐ ☐ a person not directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative Policy 956.6: Process for Submitting approved by the facility administrator to ☒ ☐ ☐ assist the youth. 7423 Riverside AMC YTEC Camp PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 (e) provision for a written response to the Policy 956.7: Unresolved Grievances/ grievance which includes the reasons for the Appeals decisions; Policy 956.12: Resolution and Documentation of Grievances (Not Personnel Complaints) Technical assistance provided regarding grievances pertaining to partners. All grievances completed in November 2021, were directed toward the kitchen and toward medical services. Probation staff referred the grievances out to the partner for response however, it does not appear as if they received a response to their inquiry. Probation addressed the incidents, either through replacement trays for example or through addressing the medical issue; however, this is not the ☒ ☐ ☐ process. Technical assistance discussed moving forward to ensure that the partner agencies follow through as all grievances must be responded to and closed by probation after that response. Probation noticed of this expectation. Additionally, a grievance was received in February alledging that staff placed a youth in his room on SPS and would not allow him out. Supporting documentation supports his claim and his SPS document show that he “refused to sign” and that he missed recreation. This issue was reported to the unit supervisor for review. We will continue to monitor for these sorts of situations in the coming months at follow-up visits. (f) a system which provides that any appeal of a Policy 956.7: Unresolved Grievances/ grievance shall be heard by a person not Appeals directly involved in the circumstances which ☒ ☐ ☐ All grievances are heard by the duty led to the grievance; officer or supervisor, appeals are heard by the facility managers. (g) resolution of the grievance must occur within Policy 956.7: Unresolved Grievances/ ten (10) business days unless circumstances Appeals dictate a longer time frame. The youth shall ☒ ☐ ☐ All grievances were found to be resolved be notified of any delay; and, within the 10-business day expectation. 7423 Riverside AMC YTEC Camp PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 (h) the policy shall provide multiple internal and Policy 956.10 Reporting Sexual Abuse external methods to report sexual abuse and and Sexual Harassment references ☒ ☐ ☐ sexual harassment. PREA Policies Whether or not associated with a grievance, Policy 324: Complaints Against Staff concerns of parents, guardians, staff or other Both informal and formal complaint parties shall be addressed and documented in processes are available via the Citizens accordance with written policies and procedures Compliant process. Anyone may use this within a specified timeframe. ☒ ☐ ☐ process. If staff have concerns, there is a grievance process through the appropriate labor groups. All complaints are completed via a formal process. 1362 REPORTING OF INCIDENTS Policy 957: Reporting of Incidents and Other Information A written report of all incidents which result in Policy 957.4.1: Reporting Requirements physical harm, use of force, serious threat of Policy 957.4.2: Submittal Process physical harm, or death of an employee, youth or other person(s) shall be maintained. Such written ☒ ☐ ☐ A wide variety of additional incident record shall be prepared by the staff and submitted reports were provided for review. They to the facility manager by the end of the shift, were well written and well documented. unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Policy 960: DNA Collection COLLECT DNA SPECIMENS, Policy 960.7: Refusal to Submit DNA SAMPLES, IMPRESSIONS DNA may be collected in the facility, (a) Pursuant to Penal Code Section 298.1 however force has not been used nor authorized law enforcement, custodial, or would it be. All efforts to obtain voluntary corrections personnel including peace compliance is attempted first. Any youth officers, may employ reasonable force to ☒ ☐ ☐ that refuses DNA collection is referred collect blood specimens, saliva samples, and back to the court for action. thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 960: DNA Collection reasonable force” shall be defined as the force Policy 960.7: Refusal to Submit DNA that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be Policy 960: DNA Collection preceded by efforts to secure voluntary Policy 960.7: Refusal to Submit DNA compliance. Efforts to secure voluntary compliance shall be documented and include ☒ ☐ ☐ an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. 7423 Riverside AMC YTEC Camp PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 (b) The force shall not be used without the prior Policy 960: DNA Collection written authorization of the supervising officer Policy 960.7: Refusal to Submit DNA on duty. The authorization shall include information that reflects the fact that the ☒ ☐ ☐ offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a NA cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of ☒ ☐ ☐ time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7423 Riverside AMC YTEC Camp PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 1370 EDUCATION PROGRAM Policy 961: Education Program Policy 961.3: Policy (a) School Programs The County Board of Education shall provide The education program is provided by the for the administration and operation of juvenile Riverside County of Education. The court schools in conjunction with the Chief school is a WASC accredited school. Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement Both the 2020 and the 2021 inspections written policy and procedures to ensure were completed by Principal Monica communication and coordination between Hatcher from San Bernardino County educators and probation staff. Culturally Court Schools. ** The following responsive and trauma-informed approaches information in italics are report excerpts should be applied when providing instruction. taken directly from the education report. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7423 Riverside AMC YTEC Camp PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 (b) Required Elements Policy 961.5: Policy The facility school program shall comply with the State Education Code and County Board of Observed during classroom visits / walk Education policies, all applicable federal throughs. Students are taught all core education statutes and regulations and provide subjects, as well as life skills, healthy for an annual evaluation of the educational living, and coping skills. program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall establish and ☒ ☐ ☐ maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the Policy 961.5: Policy education program shall be free from discriminatory action. Staff shall refer to ☒ ☐ ☐ transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 961.5: Policy Education Code and include, but not be limited ☒ ☐ ☐ to, courses required for high school graduation. (2) Information and preparation for the High School Policy 961.5: Policy Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 961.5: Policy education and vocational opportunities. The school has a partnership with UC Riverside and RCC to provide post- ☒ ☐ ☐ secondary opportunities for youth. (4) Administration of the High School Equivalency Policy 961.5: Policy Tests as approved by the California The school provides/administers the HI Department of Education, shall be made SETas an alternative to a high school available when possible. diploma to certain students meeting ☒ ☐ ☐ specific California requirements (e.g.,17 years old with fewer than 100 credits). 7423 Riverside AMC YTEC Camp PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 (5) Supplemental instruction shall be afforded to Policy 961.5: Policy youth who do not demonstrate sufficient progress towards grade level standards. ☒ ☐ ☐ (6) The minimum school day shall be consistent Policy 961.5: Policy with State Education Code Requirements for Verified by class schedule. juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures ☒ ☐ ☐ do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth Policy 961.5: Policy regardless of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 961.6: School Discipline (1) Positive behavior management will be The school operates using a PBIS/MTSS implemented to reduce the need for model offering a point system with ☒ ☐ ☐ disciplinary action in the school setting and be incentives for positive behavior. Posters integrated into the facility's overall behavioral have been placed throughout all the management plan and security system. classrooms. (2) School staff shall be advised of administrative Policy 961.6: School Discipline decisions made by probation staff that may Probation communicates thoroughly on affect the educational programming of all decisions that may affect the students. ☐ ☐ ☐ educational program which includes school minutes, or day to day operations of the school. (3) Except as otherwise provided by the State Policy 961.6: School Discipline Education Code, expulsion/suspension from The school staff use Positive Behavior school shall be imposed only when other Interventions and Supports to reduce means of correction fails to bring about proper negative student behaviors which have conduct. School staff shall follow the led to fewer suspensions documented in appropriate due process safeguards as set ☐ ☐ ☐ AERIES. Other means of correction such forth in the State Education Code including the as classroom time outs, and rights of students with special needs. School student/teacher conferences are also staff shall document the other means of documented. correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. 7423 Riverside AMC YTEC Camp PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 (4) The facility administrator, in conjunction with Policy 961.6: School Discipline education staff will develop policies and procedures that address the rights of any ☐ ☐ ☐ student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 961.7: Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall Policy 961.7: Provisions for Special be afforded an educational program that Populations addresses their language needs pursuant to all applicable state and federal laws and ☒ ☐ ☐ regulations governing programs for EL students. (e) Educational Screening and Admission Policy 961.8: Educational Screening and Admission (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's An educational screening is done upon ☒ ☐ ☐ educational history, including but not limited to: entry of all students in the school as well as a CALPADS search. Records are then requested from all previous schools. (A) School progress/school history; Policy 961.8: Educational Screening and Admission ☒ ☐ ☐ (B) Home Language Survey and the results of the Policy 961.8: Educational Screening and State Test used for English language Admission proficiency; ☒ ☐ ☐ (C) Needs and services of special populations as Policy 961.8: Educational Screening and defined by the State Education Code, including Admission but not limited to, students with special needs. An intake IEP is completed for all Special ☒ ☐ ☐ Education students. A panoramic screener has also been provided for students to complete to identify social emotional learning needs. 7423 Riverside AMC YTEC Camp PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 (D) Discipline problems. Policy 961.8: Educational Screening and Admission ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Policy 961.8: Educational Screening and Educational staff shall conduct an assessment Admission to determine the youth's general academic ☒ ☐ ☐ functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 961.8: Educational Screening and education plan shall be developed for each Admission youth within five school days. Due to the Covid-19 distance learning curriculum, teachers develop a core curriculum four period schedule, for all students who enter based on their ☒ ☐ ☐ educational needs/credit deficiencies. There is also an additional one hour, and twenty minutes offered (5thand 6thperiod), daily for student support with ELL’s, Special Education students, and students who need additional assistance. Face-to-Face instruction began April 5. (4) Upon enrollment, education staff shall comply Policy 961.8: Educational Screening and with the State Education Code and request the Admission youth's records from his/her prior school(s), including, but not limited to, transcripts, Records are requested from all previous Individual Education Program (IEP), 504 Plan, schools upon entry to the school. state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 961.9: Educational Reporting (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 961.9: Educational Reporting provide appropriate credit (full or partial) for course work completed while in juvenile court ☒ ☐ ☐ school in accordance with the State Education Code. 7423 Riverside AMC YTEC Camp PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 (g) Transition and Re-Entry Planning Policy 961.10: Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop Upon transitioning back to the school policies and procedures to meet the transition district, a re-entry letter is sent to the needs of youth, including the development of ☒ ☐ ☐ director of Child Welfare and Attendance. an education transition plan, in accordance A transition specialist then follows up with with the State Education Code and in the student to be sure the placement is alignment with Title 15, Minimum Standards for appropriate. This is documented in Juvenile Facilities, Section 1355. AERIES. (h) Post-Secondary Education Opportunities Policy 961.11: Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- Students can be dual enrolled in online secondary education providers to facilitate college programs with choices of US access to educational and vocational ☒ ☐ ☐ History, Computer Technology, Spanish I opportunities for youth that considers the use or II. The ASVAB military assessment of technology to implement these programs. has also been offered for the youth. 1371 PROGRAMS, RECREATION, AND Policy 962: Recreation, Programs and EXERCISE. Exercise The facility administrator shall develop and Policy 962.3: Policy implement written policies and procedures for ☒ ☐ ☐ programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 962.4.1: Minimum Requirements programs, recreation, and exercise a minimum of three hours a day during the week and five hours ☒ ☐ ☐ a day each Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, Policy 962.4.1: Minimum Requirements and exercise may be suspended only upon a written finding by the administrator/manager or ☒ ☐ ☐ designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule Policy 962.4.1: Minimum Requirements ☒ ☐ ☐ shall be posted in the living units. There will be a written annual review of the Policy 962.4.1: Minimum Requirements programs, recreation, and exercise by the Behavior Health and Probation have responsible agency to ensure content offered is provided program reviews for 2021. 2022 current, consistent, and relevant to the is pending by the end of the year. Due to population. ☒ ☐ ☐ COVID, it has been difficult for agencies to obtain any reviews for any other programs. The facility looks forward to the CBO’s returning to the facility. 7423 Riverside AMC YTEC Camp PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 (a) Programs. All youth shall be provided with the Policy 962.4.1: Minimum Requirements opportunity for at least one hour of daily The facility has been on a suspended programming to include, but not be limited to, status for much of the cycle. Outside trauma focused, cognitive, evidence-based, providers have not been able to come best practice interventions that are culturally into the facility to provide the programs as relevant and linguistically appropriate, or pro- they generally would. Probation staff and social interventions and activities designed to mental health staff have been tasked with reduce recidivism. These programs should be the provision of the bulk of the based on the youth’s individual needs as programming instead. required by Sections 1355 and 1356. Such programs may be provided under the direction Documentation was received for of the Chief Probation Officer or the County November 2019 and February 2022. We Office of Education and can be administered viewed 15 days of programming sheets by county partners such as mental health from each unit. It was noted that agencies, community based organizations, programs were not provided as required faith-based organizations or Probation staff. in the units. Programs are to be rehabilitative in nature. We did not find Programs may include but are not limited to: ☐ ☒ ☐ this to be the case or were unable to (1) Cognitive Behavior Interventions; determine was program was provided. (2) Management of Stress and Trauma; This section is non-compliant. (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Policy 962.4.1 Minimum Requirements opportunity for at least one hour of daily access Documentation was received for to unscheduled activities such as leisure November 2019 and February 2022. We reading, letter writing, and entertainment. viewed 15 days noting recreational Activities shall be supervised and include activities conducted for each unit. orientation and may include coaching of youth. Technical assistance provided regarding ☒ ☐ ☐ some days of the 15 reviewed, youth were only given the option of 1 activity for free time i.e., a movie or some other group activity such as TV time. Youth should have a choice of activities during this minimum 1 hour a day. 7423 Riverside AMC YTEC Camp PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 (c) Exercise. All youth shall be provided with the Policy 962.4.1 Minimum Requirements opportunity for at least one hour of large Documentation was received for muscle activity each day. November 2019 and February 2022. We viewed 15 days noting recreational activities conducted for each unit. ☒ ☐ ☐ Youth play football, basketball, working out, walking, cornhole, soccer and capture the flag among others. These activities were documented daily and meet regulation. The administrator/manager may suspend, for a Policy 962.4.1: Minimum Requirements period not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 965: Faith Based Program 965.3 Policy The facility administrator shall provide access to 965.4 Requests for Faith Based religious services and/or religious counseling at Services/Counseling least once each week. Attendance shall be ☒ ☐ ☐ 965.5 Access to Faith Based voluntary. A youth shall be allowed to participate Services/Counseling in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and Policy 965.3: Policy practices; 965.9: Faith -Based Programs Documentation for religious services provided for November 2021 and February 2022. Church services are held on Sundays with volunteers coming into the facility to provide services for the youth in November 2021. In February 2022, duty logs were provided, and services were offered by Zoom and youth declined to participate. ☐ ☐ ☐ Youth can request at any time for religious practice items. Technical assistance provided to implement a new documentation process that can be used despite the status of the facility, units, etc. division wide. This has been completed and implemented in the daily log. Additional documents noted implementation. 7423 Riverside AMC YTEC Camp PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 (b) availability of clergy; and, Policy 965.3: Policy 965.4 Requests for Faith Based Services/Counseling Policy 965.8: Faith-Based ☐ ☐ ☐ Representatives Youth can request at any time for their own pastor to come visit. (c) availability of religious diets. Policy 965.3: Policy 965.4 Requests for Faith Based Services/Counseling Policy 965.9.1: Diets ☐ ☐ ☐ Youth can request at any time for a religious diet. 1373 WORK PROGRAM Policy 966. 3: Work Program Policy The facility administrator shall develop policies and No documentation provided. There are procedures regarding the fair and consistent no current, formal work programs outside assignment of youth to work programs. Work of personal cleaning and unit clean up assigned to a youth shall be meaningful, ☒ ☐ ☐ due to COVID-19. constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Policy 968: Visiting Policy 968.3: Policy The facility administrator shall develop and implement written policies and procedures for Visits are held on the weekends for visiting, that include provisions for special visits. parents and guardians. Special visits with Youth shall be allowed to receive visits by parents, other family members may be scheduled guardians or persons standing in loco parentis, with approval from facility managers. and children of youth. Other family members, such Youth who have children will also be as grandparents and siblings, and supportive allowed to have regular visitation with adults, may be allowed to visit with the approval of their child. the facility administrator or designee, and in ☒ ☐ ☐ Zoom visits were completed during the conjunction with the youth’s case plan or in the pandemic. best interest of the youth. Technical assistance provided and discussed about providing a visiting log to address when in quarantine and when not. This was implemented immediately as noted when additional documentation requested to view implementation. 7423 Riverside AMC YTEC Camp PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 All visits shall occur at reasonable times, subject Policy 968.3: Policy only to the limitations necessary to maintain order Policy 968.4: Requirements and security. Visitation shall not be denied solely Policy 968.5: Visiting Rules based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s ☒ ☐ ☐ criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation No youth were denied visits during this or limitation on visitations shall be communicated time for any reason other than COVID. to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Policy 968.4: Requirements hours per week. Visits may be supervised, but Policy 968.5: Visiting Rules ☒ ☐ ☐ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two- Policy 968.6: Professional Visitation hour minimum and/or outside of the regular visiting Policy 968.7: Special Visitation hours, shall be accommodated as necessary and within the discretion of the facility administrator or Special visits are provided as needed. designee. Family therapy and professional visits ☒ ☐ ☐ shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as Policy 968.4: Requirements an alternative, but not as a replacement, to in- ☒ ☐ ☐ The facility offers virtual calling for youth person visiting. to keep in touch with their families. 1375 CORRESPONDENCE Policy 970: Correspondence The facility administrator shall develop and Youth and staff interviewed stated that implement written policies and procedures for letter writing opportunities are offered correspondence which provide that: ☒ ☐ ☐ during free time daily. There is no limitation on the amount of mail youth may send or receive. All individual regulatory requirements have been met. (a) there is no limitation on the volume of mail that Policy 970.4: Authorized Correspondence youth may send or receive; All correspondence, both incoming and ☒ ☐ ☐ outgoing, is noted. Youth may send and receive unlimited letters. (b) youth may send two letters per week postage Policy 970.4: Authorized Correspondence free; ☒ ☐ ☐ All postage is paid by the facility. (c) youth may correspond confidentially with state Policy 970.6.1: Privileged Mail and federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility staff may open and ☒ ☐ ☐ inspect such mail only to search for contraband and in the presence of the youth; and, 7423 Riverside AMC YTEC Camp PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 (d) incoming and outgoing mail, other than that Policy 970.6.2: Non-Privileged Mail described in (c), may be read by staff only when there is reasonable cause to believe ☒ ☐ ☐ facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 972: Telephone Access Policy 972.4 Detention Control The administrator of each juvenile facility shall Telephone Calls develop and implement written policies and Policy 972l5 Telephone Calls After procedures to provide youth with access to Admittance telephone communications. Youth are provided with access to the ☒ ☐ ☐ ICE-Inmate Calling Engine Phones. Youth interviewed stated they receive telephone calls regularly and have the potential to earn more calls. Youth would like to have the opportunity for more calls either through earning them or to increase family bonding. 1377 ACCESS TO LEGAL SERVICES Policy 973: Access to Legal Services Youth may at any time contact their The facility administrator shall develop written attorney, their Probation Officer, etc. procedures to ensure the right of youth to have ☒ ☐ ☐ There are private rooms available for access to the courts and legal services. Such attorney visits. Youth may call or write access shall include: their attorneys free of charge. (a) access, upon request by the youth, to licensed Policy 973.4(a): Access to Courts and attorneys and their authorized Legal Services ☒ ☐ ☐ representatives; (b) provision for confidential consultation with Policy 973.4(b): Access to Courts and attorneys; and, ☒ ☐ ☐ Legal Services (c) unlimited postage free, legal correspondence Policy 973.4(c): Access to Courts and and cost-free telephone access as Legal Services ☒ ☐ ☐ appropriate. 1390 DISCIPLINE Policy 976.3: Policy The facility administrator shall develop and implement written policies and procedures for the See below. Compliance based on policy discipline of youth that shall promote acceptable and interview. behavior; including the use of positive behavior ☒ interventions and supports. Discipline shall be ☐ ☐ imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Policy 976.3(a): Policy ☒ ☐ ☐ 7423 Riverside AMC YTEC Camp PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 (b) daily shower, access to drinking fountain, Policy 976.3(b): Policy toilet and personal hygiene items, and clean ☒ ☐ ☐ clothing; (c) full nutrition; Policy 976.3(c): Policy ☒ ☐ ☐ (d) contact with parent or attorney; Policy 976.3(d): Policy We noted that in some cases youth are denied access to phones as part of discipline and behavior management yet ☒ ☐ ☐ in some cases this could disrupt communication with their parents. Technical assistance provided and facility managers noticed that youth cannot be denied contact to their parents. (e) exercise; Policy 976.3(e): Policy ☒ ☐ ☐ (f) medical services and counseling; Policy 976.3(f): Policy ☒ ☐ ☐ (g) religious services; Policy 976.3(g): Policy ☒ ☐ ☐ (h) clean and sanitary living conditions; Policy 976.3(h): Policy ☒ ☐ ☐ (i) the right to send and receive mail; Policy 976.3(i): Policy ☒ ☐ ☐ (j) education; and, Policy 976.3(j): Policy ☒ ☐ ☐ (k) rehabilitative programming. Policy 976.3(k): Policy ☒ ☐ ☐ The facility administrator shall establish rules of Policy 976.3: Policy conduct and disciplinary penalties to guide the Policy 976.5: Minor Rule Violations conduct of youth. Such rules and penalties shall Policy 976.8: Major Rule Violations include both major violations and minor violations, be stated simply and affirmatively, and be made At inspection, it was noted there was no ☐ ☒ ☐ available to all youth. Provision shall be made to clear identifier between the action and provide accessible information to youth with the discipline/sanctions. This has now disabilities, limited English proficiency, or limited been addressed. Compliance is pending literacy. full implementation. 1391 DISCIPLINE PROCESS Policy 976: Incentives and Discipline Process The facility administrator shall develop and implement written policies and procedures for the administration of discipline which shall include, ☐ ☒ ☐ but not be limited to: (a) designation of personnel authorized to Policy 976.3: Policy impose discipline for violation of rules; ☒ ☐ ☐ Only Probation staff are responsible for imposing discipline. (b) prohibiting discipline to be delegated to any Policy 976.3: Policy youth; ☒ ☐ ☐ 7423 Riverside AMC YTEC Camp PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 (c) definition of major and minor rule violations Policy 976.5: Minor Rule Violations and their consequences, and due process Policy 976.8: Major Rule Violations ☒ ☐ ☐ requirements; (d) trauma-informed approaches and positive 976.3: Policy behavior interventions; (Policy and Procedure not yet approved) ☐ ☒ ☐ (e) minor rule violations may be handled 976.3: Policy informally by counseling, advising the youth of 976.5: Minor Rule Violations expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline Policy 976.3: Policy process shall be documented and require the following: YTEC is the only facility to complete discipline due process. 7 Disciplinary hearing acknowledgment forms were provided for review. Sanctions noted were 30 days for a fight and 60 days for a multiple youth fight. All youth waived their right to a hearing. No other documentation provided. All facilities are working toward correcting this process. ☐ ☒ ☐ We found the policy, procedure, and the standard of work have not been fully updated, approved, and released to staff which looks to be causing confusion leading to compliance drift and ultimately leaves these sections non-compliant. (Marked Non-Compliant as Policy and Procedure not yet approved) (1) written notice of violation prior to a Policy 976.11 Procedure for Due hearing; Process for Major Discipline ☐ ☒ ☐ (Marked Non-Compliant as Policy and Procedure not yet approved) (2) accommodations provided to youth with Policy 976.3: Policy disabilities, limited literacy, and English language learners; Policy 976.10: Due Process for Discipline ☐ ☒ ☐ (Marked Non-Compliant as Policy and Procedure not yet approved) 7423 Riverside AMC YTEC Camp PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 (3) hearing by a person who is not a party to Policy 976.11 Procedure for Due Process the incident; for Major Discipline (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (4) opportunity for the youth to be heard, Policy 976.11.1: Disciplinary Hearing present evidence and testimony; Process/ DHO Responsibilities (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (5) provision for youth to be assisted by staff Policy 976.11.1: Disciplinary Hearing in the hearing process; Process/ DHO Responsibilities (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (6) provision for administrative review. Policy 976.12: Procedures for the Appeal Process for Major Discipline (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (g) violations that result in a removal from camp 976.8: Major Rule Violations or commitment program, but not a return to court, will follow the due process provisions in (Marked Non-Compliant as Policy and ☐ ☒ ☐ subsection (e) above. Procedure not yet approved) 7423 Riverside AMC YTEC Camp PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 1410 MANAGEMENT OF COMMUNICABLE • Juvenile Facilities Response Plan DISEASES. June 2, 2022 • Policy 987: Management of The health administrator/responsible physician, in Communicable Disease cooperation with the facility administrator and the • Medical Policies and Procedures local health officer, shall develop written policies • Juvenile Facilities Response Plan and procedures to address the identification, June 2, 2022 treatment, control and follow-up management of • Y114-Manament of communicable diseases. The policies and Communicable Disease procedures shall address, but not be limited to: • Y134 Communication on Patients Health Needs • Y128-Training for Child Supervision Personnel • Y131-Infectious Control Plan ☒ ☐ ☐ The facility is cognizant of minimizing the spread of COVID-19. All staff and visitors entering the facility are temperature checked prior to entering the facility and their results are logged. Cleaning schedules have been established in all units and logs to ensure the schedules are adhered to. Youth are screened at intake prior to movement to their living unit. Youth are evaluated and tested at any sign of illness. (a) Intake health screening procedures; ☒ ☐ ☐ (b) Identification of relevant symptoms; ☒ ☐ ☐ (c) Referral for medical evaluation; ☒ ☐ ☐ (d) Treatment responsibilities during detention; ☒ ☐ ☐ (e) Coordination with public and private community-based resources for follow-up ☒ ☐ ☐ treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ The policies and procedures shall be updated as necessary to reflect communicable disease priorities identified by the local health officer and ☐ ☒ ☐ currently recommended public health interventions. 7423 Riverside AMC YTEC Camp PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 1433 REQUESTS FOR HEALTH CARE Policy 990.4.1: Request for Services SERVICES (EXCERPT) A youth may request health care and The health administrator, in cooperation with the mental health care services by filling out facility administrator, shall develop policy and medical or behavior health care request ☒ ☐ ☐ procedures to establish a daily routine for youth to slips. Youth may also request staff to convey requests for emergency and non- call medical or mental health for them. emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 1018: Standard Facility Clothing Issue The youth’s personal clothing, undergarments Youth all appeared to have clean clothing and footwear may be substituted for the with no rips, tears, or stains. Youth were institutional clothing and footwear specified in this ☒ ☐ ☐ happy with the clothing they were regulation. The facility has the primary wearing. responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, Policy 1018.4(a) Issuance of Clothing easily laundered, in good repair, and free of ☒ ☐ ☐ holes and tears. (b) The standard issue of climatically suitable Policy 1018.4(c) Issuance of Clothing clothing for youth shall consist of but not be ☒ ☐ ☐ limited to: (1) Socks and serviceable footwear; Policy 1018.4(c)1 Issuance of Clothing ☒ ☐ ☐ (2) Outer garments; Policy 1018.4(c)5 Issuance of Clothing ☒ ☐ ☐ (3) New non-disposable underwear which Policy 1018.4(c)3 Issuance of Clothing shall remain with the youth throughout ☒ ☐ ☐ their stay, and; (4) Undergarments, that are freshly Policy 1018.4(c)4 Issuance of Clothing laundered and free of stains, including tee ☒ ☐ ☐ shirts and bras. (c) Clothing is laundered at the temperature Policy 1018.4(b) Issuance of Clothing required by local ordinances for the commercial laundries and dried completely in ☒ ☐ ☐ a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Policy 1018.4(c)8 Issuance of Clothing ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Policy 1020.4 Frequency The facility administrator shall develop and Laundry is exchanged in the evening implement written policies and site-specific before showers and throughout the week. procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more frequent ☒ ☐ ☐ exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7423 Riverside AMC YTEC Camp PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 1484 CONTROL OF VERMIN IN YOUTH’S Policy 1022. Control of Vermin and Ecto- PERSONAL CLOTHING Parasites in Youths’ Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination ☒ ☐ ☐ and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 1024: Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the Each youth noted they had or had access facility administrator for the availability of personal to all items noted. hygiene items. Each female youth shall be ☒ ☐ ☐ provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Policy 124.4(a) Requirements ☒ ☐ ☐ (b) Toothpaste; Policy 124.4(b) Requirements ☒ ☐ ☐ (c) Soap; Policy 124.4(c) Requirements ☒ ☐ ☐ (d) Comb; Policy 124.4(d) Requirements ☒ ☐ ☐ (e) Shaving implements; Policy 124.4 Requirements ☒ ☐ ☐ (f) Deodorant; Policy 124.4(e) Requirements ☒ ☐ ☐ (g) Lotion; Policy 124.4(f) Requirements ☒ ☐ ☐ (h) Shampoo; and, Policy 124.4(g) Requirements ☒ ☐ ☐ (i) Post-shower conditioning hair products. Policy 124.4(h) Requirements ☒ ☐ ☐ Youth shall not be required to share any personal Policy 124.4 Requirements care items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7423 Riverside AMC YTEC Camp PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 1486 PERSONAL HYGIENE Policy 1025: Personal Hygiene There shall be written policies and site specific Youth are allowed to brush their teeth procedures developed and implemented by the after each meal and shower daily. facility administrator for showering/bathing and ☒ ☐ ☐ brushing of teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 1026: Shaving Policy 1026.3 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons Shaving occurs on Friday. When asked if of identification in Court. All youth shall have they wanted to shave more, and were equal opportunity to shave face and body hair. ☒ ☐ ☐ aware that they could, 1 youth stated “we The facility administrator may suspend this have visits on Saturday, we shave before requirement in relation to youth who are our parents come”. considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Policy 1027: Hair Care Services Policy 1027.3: Policy Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services Barbers come a few times a month, but monthly. Equipment shall be cleaned and ☒ ☐ ☐ youth are limited as to how they can get disinfected after each haircut or procedure, by a their hair cut. They are unable to do their method approved by the State Board of Barbering hair the exact way they want it to be and and Cosmetology. are unhappy with this. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 1028: Standard Bedding and Linen Issuance Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth ☒ ☐ ☐ Each youth has a mattress, a pillow, entering a living area who is expected to remain sheets, blankets etc. overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination Policy 1028.4(a) Issuance which meets the requirements of Section ☒ ☐ ☐ 1502 of these regulations; (b) One pillow and a pillow case unless provided Policy 1028.4(b) Issuance for in (a) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two Policy 1028.4(c) Issuance sheets; ☒ ☐ ☐ (d) One towel; and, Policy 1028.4(d) Issuance ☒ ☐ ☐ (e) One blanket or more, up on request Policy 1028.4(e) Issuance ☒ ☐ ☐ 7423 Riverside AMC YTEC Camp PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 1501 BEDDING LINEN EXCHANGE Policy 1029.4 Frequency Laundry Linen Exchange Schedule The facility administrator shall develop and provided. Linens are washed weekly. implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen issued to each youth ☒ ☐ ☐ housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or 1029.4 Frequency laundered once a month. 1029.5 Soiled Bedding and Linen ☒ ☐ ☐ Blankets are washed once a month. 1510 FACILITY SANITATION, SAFETY AND Policy 1031 Facility Sanitation, Safety MAINTENANCE and Maintenance. The facility administrator shall develop and The facility was very clean. There were implement written policies and site-specific many cleaning schedules viewed. The procedures for the maintenance of an acceptable facility staff do a good job of cleaning. level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, equipment, ☒ ☐ ☐ including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7423 Riverside AMC YTEC Camp PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. (Refer to the JPCF ☒ ☐ ☐ Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through ☒ ☐ ☐ 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the facility) as outlined in ☒ ☐ ☐ the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Vi ☐ Dependent or neglected minors who are defined olati under Section 300 of the Welfare and Institutions ☐ ☒ on Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☐ ☒ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate Vi ☐ from Juvenile Delinquents (WIC 602)? (WIC olati ☐ ☒ 207[d]). on Federal Minors (ICE Holds or ORR Contract) are held in the facility. ☐ ☐ ☒ If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a ☐ ☐ ☒ person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Vi ☐ separated from minors. olati ☒ ☐ on 7423 Riverside AMC YTEC Camp PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 Adult inmates from an adult facility (e.g. inmate Vi workers or “Scared Straight” programs) are not ☐ olati allowed in the facility in a manner that allows ☒ ☐ on contact with minors. 7423 Riverside AMC YTEC Camp PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009, 2014 BSCC Code: 7423 FACILITY NAME: FACILITY TYPE: Alan M. Crogan Youth Treatment/Education Center (AMC-YTEC) Juvenile Camp 4/98: 2001: 2003: 2009: 2014 APPLICABLE REGULATIONS (Check All That XX Apply): FIELD REPRESENTATIVE: DATE: Lisa Southwell January13-15, 2020 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) 1230.1.1 Not Required for Camp Facilities X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of X minors pending admission to JH Provides access to a shower X Provides a secure vault or storage space for X minor's valuables Provides telephone access to minors X Provides staff access to hot and cold running water X Locked Holding Room (1.2) 1230.1.2 Not Required for Camp Facilities There are no locked holding X Contains a minimum of 15 square feet of floor rooms in the facility. area per minor Provides no less than 45 square feet of floor X area Contains seating to accommodate all minors as X specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking fountain unless a procedure is in effect to provide access X 7423 Riverside AMC YTEC PHY 20-22 - 1 - TITLE 24 SECTION YES NO N/A COMMENTS Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required X Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double X occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are X located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) 1230.1.5 Not Required for Camp Facilities JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate with the number of minors housed. X 12: living unit shall not be divided in a way that hinders direct access, supervision or immediate intervention or other action if needed. Locked Sleeping Rooms (1.6) Locked Sleeping Rooms in Units AA, AB, AC, and AD. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to X provide other access to these fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms 7423 Riverside AMC YTEC PHY 20-22 - 2 - TITLE 24 SECTION YES NO N/A COMMENTS Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and X a clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required X Double Occupancy Sleeping Rooms (1.8) All Sleeping Rooms are single rooms or Dormitory Style Minimum of 100 square feet floor area, a clear X ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required X Dormitories (1.9) Transition unit is made up 2 Dorm In JHs and camps, there is a minimum of 50 spaces. 1 for 4 youth and remainder of square feet of floor area per minor, with a the youth in other open space sleeping X minimum dormitory size of 200 square feet and alcoves. a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for X no fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more X than 30 minors (regardless of whether it is for court commitments or other detained minors). 7423 Riverside AMC YTEC PHY 20-22 - 3 - TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms (1.10) JH dayrooms contain 35 square feet of floor X area per minor. 98: Dayrooms in camps and SPJHs contain 30 square feet of floor area per minor. X 09: Camps and SPJHs were removed). All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet X dedicated indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 X feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor-outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor- outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is X equipped and of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single X dimension less than 40 feet. 7423 Riverside AMC YTEC PHY 20-22 - 4 - TITLE 24 SECTION YES NO N/A COMMENTS Outdoor recreation area lighting allows for evening activities and provides security. X Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available X for every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk X and work area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to X emergencies. Safety Room (1.13) 1230.1.13 Not Required for Camp Facilities Provides a minimum of 63 square feet of floor X space and a minimum clear ceiling height of There is no Safety Room. eight feet Limited to one minor X Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide X a view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these X regulations Access to a toilet, wash basin and drinking X fountain is provided. 03: Be equipped with a variable intensity security-type lighting fixture, with controls X outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. X Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped X medical examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is used for no other X purpose; 7423 Riverside AMC YTEC PHY 20-22 - 5 - TITLE 24 SECTION YES NO N/A COMMENTS Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with X no single dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical X supplies and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Youth Dine in Unit. Tables and Chairs are provided including 1 ADA. There is a minimum of 15 square feet floor X space and sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate X visual barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, X bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of X secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self- X contained breathing apparatus, wire and bar cutters, emergency lights, etc. 7423 Riverside AMC YTEC PHY 20-22 - 6 - TITLE 24 SECTION YES NO N/A COMMENTS Janitor Closet (1.21) There is at least one securely lockable janitorial closet containing a mop sink and sufficient area X for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked X sleeping rooms and single occupancy rooms of secure camps. 09:JH and locked sleeping rooms and single occupancy rooms of secure camps were removed Emergency Power (1.23) Generator provides 3 days of full capacity power. There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life safety, X security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Contain a minimum of 60 square feet of floor X area and provide for confidential consultation with minors There is a minimum of one suitably furnished X interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. X Court Holding Room for Minors (1.26) 1230.1.26 Not Required for Camp Facilities X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a X minimum clear ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking X fountain as specified in these regulations 7423 Riverside AMC YTEC PHY 20-22 - 7 - TITLE 24 SECTION YES NO N/A COMMENTS Maximizes staffs' visual supervision of minors X Programs and Activity Area (1.27) Camp and ranch facilities shall include adequate X space for specific programs in addition to recreation and exercise area. Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One toilet and one urinal may be X substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units X in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and X staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the X bubbler. Showers (2.4) Showers provide tempered water and are X available on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. X Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. X 12: pan bottom was deleted 12: Solid bottom was added 7423 Riverside AMC YTEC PHY 20-22 - 8 - TITLE 24 SECTION YES NO N/A COMMENTS Beds are at least 12 inches of the floor and NOTE: At final inspection, Transition spaced no less than 36 inches apart. Room 9 had (2) two single beds. Agency noticed that, at full capacity, MUST use a 12: Bunk beds must be 33 inches vertically X bunk or reduce RC by 1 as the space is between the bottom not large enough to get the 36-inch clearance between beds. 12: In secure facilities, bunks shall be securely X anchored and flushed against floor and/or wall. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping X rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. X Padding (2.7) 1230.2.7 Not Required for Camp Padding in safety rooms covers the floor, door Facilities and walls to a clear height of eight feet. X Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper- resistant fire sprinkler as approved by the State X Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded X to all padded surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench X seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter of the facility. (Personnel do X not bring any weapon into the security area.) 12: deleted perimeter and added area Lockers are equipped with individual compartments, each with their own locking X device. Assess for New Construction/Remodel or Repair: X 7423 Riverside AMC YTEC PHY 20-22 - 9 - TITLE 24 SECTION YES NO N/A COMMENTS Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test X standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c) 6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7423 Riverside AMC YTEC PHY 20-22 - 10 - JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: MASTER FACILITY: Riverside County TYPE: RC:106 Total Campus (Master LASE) Alan M. Crogan Youth Treatment/Education Center (AMC-YTEC) Campus to include: Detention: BSCC Number: 7425 16 Camp: BSCC Number: 7422 59 SYTF: BSCC Number: 7426 31 FIELD REPRESENTATIVE: DATE Lisa Southwell September 2, 2022 ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S LIVING UNITS Delta Unit-Pathways to Success 1 Program-SYTF (RC 20) 1-3,5-8,10- Single, 16 1 16 16 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 2 1 2 2 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 1 1 1 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet 20(ADA) Single, 1 1 1 1 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AB *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. Master Riverside AMC YTEC JH Camp SYTF LASE 20-22 - 1 - ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S ** Rooms are within just a few inches of each other.10.7 x 7.3,7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19 2.3 x2.8 Sigma Unit-Commitment Camp/SYTF (RC 20) **Bold denotes Camp, Italics denotes SYTF, _ denotes detention beds 1-3,5-8,10- Single, 8 8 1 1 8 8 8 8 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 1 1 1 1 1 1 1 1 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 0 1 0 1 0 1 0 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet 20(ADA) Single, 1 0 1 0 1 0 1 0 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AA ** Rooms are within just a few inches of each other. 10.7 x 7.3, 7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19, 2.3 x2.8 Beta Unit-Commitment Camp (RC 20) **Bold denotes Camp, Italics denotes SYTF, _ denotes detention beds 1-3,5-8,10- Single, 16 1 16 16 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 2 1 2 2 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 1 1 1 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. Master Riverside AMC YTEC JH Camp SYTF LASE 20-22 - 2 - ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S 20(ADA) Single, 1 1 1 1 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AD ** Rooms are within just a few inches of each other. 10.7 x 7.3, 7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19, 2.3 x2.8 Iota - (RC 20) **Bold denotes Camp, Italics denotes SYTF, _ denotes detention beds 1-3,5-8,10- Single, 8 8 1 1 8 8 8 8 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 1 1 1 1 1 1 1 1 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 0 1 0 1 0 1 0 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet 20(ADA) Single, 0 1 0 1 0 1 0 1 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AC ** Rooms are within just a few inches of each other. 10.7 x 7.3, 7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19, 2.3 x2.8 Assessment Unit: Alpha Unit-Detention Unit (RC 6) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. Master Riverside AMC YTEC JH Camp SYTF LASE 20-22 - 3 - ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S 1 (ADA) Single, 1 1 1 1 112 Sq. Feet 1 0 1 1 0 Locked 2-6 Single, 5 1 5 5 85 Sq. Feet 1 0 1 1 0 Locked Dayroom NA NA NA NA NA 1175 Sq. Feet 1 0 2 1 Classroom NA NA NA NA NA 400 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 38 x37 Sq. Feet NA NA NA NA NA Transition Unit: Omega Unit-Commitment Camp Program (RC 20) Numbers begin with alcove next to classroom (rotate clockwise) 1 Dorm 2 2 2 122 Sq. Feet NA NA NA NA NA 2,3 Dorm 4 4 4 103 Sq. Feet NA NA NA NA NA 4 Dorm 2 2 2 104 Sq. Feet NA NA NA NA NA 5 4 Man 4 4 4 205 Sq. Feet NA NA NA NA NA Dorm 6 Dorm. 2 2 2 113 Sq. Feet NA NA NA NA NA 7,8 Dorm 4 4 4 102 Sq. Feet NA NA NA NA NA 9 Dorm. 2 2 2 96 Sq. Feet NA NA NA NA NA *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. Master Riverside AMC YTEC JH Camp SYTF LASE 20-22 - 4 - ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Extra NA NA NA NA NA - 1 0 1 0 1 Toilet Dayroom NA NA NA NA NA 1323 Sq. Feet 3 0 3 2 3 Classroom NA NA NA NA NA 548 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2601 Sq. Feet NA NA NA NA NA Bonus NA NA NA NA NA 910 Sq. Feet NA NA NA NA NA Room 4 Gen Pop units share 2 quads. (total of 4080 sq. feet between 2 outdoor quads.) 2016-2018: RC 106 2018-2020: No Change RC 106 Effective 2/1/2020: RC 106 decreased to 80, 26 beds identified for detention. (Delta Unit and Assessment (Intake Unit) ). Effective 7/1/21: 7425: YTECD=6 7423: AMC YTEC=80 and 7426:YTEC SYTF=20 2020-2022 Effective January 12, 2022: 20 additional Camp beds adjusted to SYTF. + - Effective date per EP 4/1/2022 for SYTF 2nd unit. Update 2020-2022: Effective 9/8/22. YTEC Detention: BSCC Number: 7425 RC 16 YTEC Camp: BSCC Number: 7422 RC 59 and YTEC SYTF: BSCC Number: 7426 RC 31 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. Master Riverside AMC YTEC JH Camp SYTF LASE 20-22 - 5 - JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7422 FACILITY: Riverside County TYPE: RC: 59 Alan M. Crogan Youth Treatment/Education Center (AMC-YTEC) Camp FIELD REPRESENTATIVE: DATE Lisa Southwell September 2, 2022 ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S LIVING UNITS Sigma Unit-Commitment Camp/SYTF (RC 20) **Bold denotes Camp, Italics denotes SYTF, _ denotes detention beds 1-3,5-8,10- Single, 8 8 1 1 8 8 8 8 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 1 1 1 1 1 1 1 1 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 0 1 0 1 0 1 0 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet 20(ADA) Single, 1 0 1 0 1 0 1 0 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AA ** Rooms are within just a few inches of each other. 10.7 x 7.3, 7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19, 2.3 x2.8 Beta Unit-Commitment Camp (RC 20) **Bold denotes Camp, Italics denotes SYTF, _ denotes detention beds *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7422 Riverside AMC YTEC JH LASE 20-22 - 1 - ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S 1-3,5-8,10- Single, 16 1 16 16 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 2 1 2 2 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 1 1 1 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet 20(ADA) Single, 1 1 1 1 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AD ** Rooms are within just a few inches of each other. 10.7 x 7.3, 7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19, 2.3 x2.8 Iota - (RC20) **Bold denotes Camp, Italics denotes SYTF, _ denotes detention beds 1-3,5-8,10- Single, 8 8 1 1 8 8 8 8 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 1 1 1 1 1 1 1 1 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 0 1 0 1 0 1 0 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet 20(ADA) Single, 0 1 0 1 0 1 0 1 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7422 Riverside AMC YTEC JH LASE 20-22 - 2 - ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AC ** Rooms are within just a few inches of each other. 10.7 x 7.3, 7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19, 2.3 x2.8 Transition Unit: Omega Unit-Commitment Camp Program (RC 20) Numbers begin with alcove next to classroom (rotate clockwise) 1 Dorm 2 2 2 122 Sq. Feet NA NA NA NA NA 2,3 Dorm 4 4 4 103 Sq. Feet NA NA NA NA NA 4 Dorm 2 2 2 104 Sq. Feet NA NA NA NA NA 5 4 Man 4 4 4 205 Sq. Feet NA NA NA NA NA Dorm 6 Dorm. 2 2 2 113 Sq. Feet NA NA NA NA NA 7,8 Dorm 4 4 4 102 Sq. Feet NA NA NA NA NA 9 Dorm. 2 2 2 96 Sq. Feet NA NA NA NA NA Extra NA NA NA NA NA - 1 0 1 0 1 Toilet Dayroom NA NA NA NA NA 1323 Sq. Feet 3 0 3 2 3 Classroom NA NA NA NA NA 548 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2601 Sq. Feet NA NA NA NA NA Bonus NA NA NA NA NA 910 Sq. Feet NA NA NA NA NA Room 2020-2022: Separated YTEC from the campus and the others. RC of 59 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7422 Riverside AMC YTEC JH LASE 20-22 - 3 - JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7425 FACILITY NAME: FACILITY TYPE: Youth Treatment Education Center- Detention Juvenile Hall PERSON(S) INTERVIEWED: Mike Villalba; Assistant Director, Mandee Woods, Administrative Supervisor, Tony Garcia; Supervisor No youth were available at the time of inspection. Art FIELD REPRESENTATIVE: DATE: Lisa Southwell July 21, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND Policy 903: County Inspection and EVALUATION OF BUILDING AND GROUNDS Evaluation of Building and Grounds On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain ☒ ☐ ☐ a documented inspection and evaluation from the following: (A) County building inspection by agency Policy 903(a): County Inspection and designated by the Board of Supervisors to Evaluation of Building and Grounds approve building safety; 2020 The 2020 building inspection was completed on November 2, 2020, by Andres Alfaro, Deputy Building Official, Economic Development Agency Corrections were necessary. Letter received on May 17, 2021, noting that all items cited during the November 2, 2020, inspection have been addressed. ☒ ☐ ☐ 2021 The 2021 building inspection was completed on December 20, 2021, by Andres Alfaro, Supervising Construction Inspector, Facilities Management, PMO- Inspections Unit. Corrections were required to be made. The follow up was completed and notification received on December 23, 2021, confirming compliance. The 2022 inspection is due by the end of the year. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 (B) Fire authority having jurisdiction, including a fire Policy 903(b): County Inspection and clearance as required by Health and Safety Evaluation of Building and Grounds Code Section 13146.1 (a) and (b); The last fire clearance was granted January 14, 2020. Fire clearances expire after two years. At the time of ☒ ☐ ☐ inspection, there was no current clearance. Before the finalization of this report, the facility received fire clearance from Cal Fire, Patricia Rock, Fire Inspector. The Clearance was dated 11/3/2022. (C) Local health officer, inspection in accordance Policy 903(c): County Inspection and with Health and Safety Code Section 101045; Evaluation of Building and Grounds 2020 Medical Mental Health: Deferred Nutrition: Deferred Environmental Health: Deferred On June 25, 2020, Renita Hudson, supervising Office Assistant II, informed Probation that the inspections would be deferred until further notice. 2021 Medical Mental Health: September 14, 2021, conducted virtually by Craig ☒ ☐ ☐ Demers, Assistant Nurse Manager, 951- 600-6625 Nutrition: September 14, 2021, Kiran Gill Degreed Nutritionist No corrections needed. Environmental Health: September 14, 2021, conducted virtually by Kristin Kim, Sup EHS Yvan Aziz, REHS, and Allison Buse, REHS. Corrections were necessary, they have been corrected and are compliant. 2022 The 2022 inspections are pending. (D) County superintendent of schools on the Policy 903(d): County Inspection and adequacy of educational services and facilities Evaluation of Building and Grounds as required in Section 1370; ☐ ☐ ☒ Does not apply. YTEC- D is a booking, transfer, and release facility. There are no educational services for YTEC-D youth. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 (E) Juvenile court as required by Section 209 of the Policy 903(e): County Inspection and Welfare and Institutions Code Evaluation of Building and Grounds 2020 The YTEC Campus was inspected by the Honorable Judith Clark on November 6, 2020. Judge Clark found the facility to be suitable to house youth. ☒ ☐ ☐ 2021 The YTEC Campus was inspected by the Honorable Mark Petersen on November 5, 2021. Judge Petersen found the YTEC Campus facility which included YTEC-D to be suitable to house youth. 2022 The 2022 inspection is due by the end of the year. (F) Juvenile Justice Commission as required by Policy 903(f): County Inspection and Section 229 of the Welfare and Institutions Evaluation of Building and Grounds Code or Probation Commission as required by The Juvenile Justice Commission Section 240 of the Welfare and Institutions conducts annual inspections of the Code. facility. 2021 The facility was inspected on November 12, 2021, by Commissioners Lippert, ☒ ☐ ☐ Tores, and Ruiz. The final report noted overall compliance. The Commission members were pleased with the facility and suggest that youth remain out for shift change unless a safety or security issue exists. 2022 The 2022 inspection is due by the end of the year. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 1320 APPOINTMENT AND QUALIFICATIONS Policy 905: Appointment and BSCC Note: Compliance with this section is Qualifications determined by receipt of the Chief Probation Signed letters dated December 3, 2021, Officer’s certification letter confirming that all and June 9, 2022, received from Chief elements of regulation are met. Probation Officer Ron Miller certifying all (a) Appointment appointments of staff are pursuant to the In each juvenile facility there shall be a ☒ ☐ ☐ applicable laws and that all staff present superintendent, director or facility manager in at the facility meet all required qualifications. All non-employees also charge of its program and employees. Such receive appropriate clearances prior to superintendent, director, facility manager and other entering. employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess Policy 905.4(a): Employee Qualifications knowledge, skills and abilities appropriate to their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 905.4(b): Employee Qualifications examination including tuberculosis screening test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the Policy 905.4(c): Employee Qualifications selection and training requirements adopted by ☒ ☐ ☐ the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 905.4(d): Employee Qualifications employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Policy 905.4: Employee Qualifications employees of the facility, who may be present at the facility, shall have such clearance and Policy 908: Initial Orientation for Non- ☒ ☐ ☐ Sworn Staff and Others qualifications as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: 7425 Riverside AMC YTEC-D JH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 a) have an adequate number of personnel Policy 906.4(a): Staffing Requirements sufficient to carry out the overall facility Inspection results are based on a operation and its programming, to provide for snapshot of time. Staffing documentation safety and security of youth and staff, and meet was requested and provided for a specific established standards and regulations; time frame within the cycle. Staffing YTEC-D for booking, transition, and temporary housing as needed is completed through AMC YTEC’s staffing. ☒ ☐ ☐ Overtime is utilized to ensure the necessary staffing is available. Technical assistance discussed and provided to facility management team that the agency should have an emergency plan in place should the facility need to call in staff or reinforcements if needed in an expedited manner. b) ensure that no required services shall be denied Policy 906.4(b): Staffing Requirements because of insufficient numbers of staff on duty absent exigent circumstances; We are unaware of any required service that had been denied to the YTEC-D population as a result of insufficient ☒ ☐ ☐ staffing however if this would occur, the facility would be found non-compliant. This has been explained to the facility manager and the Chief Deputy Probation Officer through technical assistance. c) have a sufficient number of supervisory level Policy 906.4(c): Staffing Requirements staff to ensure adequate supervision of all staff Supervisors are on each shift and in members; charge. In some cases, a senior officer ☒ ☐ ☐ may be tasked as the OD. If this occurs, this officer has supervisor powers while assigned. d) have a clearly identified person on duty at all Policy 906.4(e): Staffing Requirements times who is responsible for operations and The Officer of the Day is responsible for activities and has completed the Juvenile ☒ ☐ ☐ the operations of the facility. Unit staff are Corrections Officer Core Course and PC 832 responsible for the activities of the youth training; when the unit is in use. e) have at least one staff member present on each Policy 906.4(f): Staffing Requirements living unit whenever there are youth in the living There is always a staff present in the unit unit; ☒ ☐ ☐ or where a youth is present. Youth are not left alone. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 f) have sufficient food service personnel relative Policy 906.4(g): Staffing Requirements to the number and security of living units, Youth dine in the unit when present. including staff qualified and available to: plan Meals are transported to the units on hot menus meeting nutritional requirements of carts that keep a constant temperature. youth; provide kitchen supervision; direct food ☒ ☐ ☐ preparation and servings; conduct related Cooks do not supervise youth. training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, Policy 906.4(h): Staffing Requirements recreational, medical, dental, mental health, Non-sworn staff do not impact sworn building maintenance, transportation, control staffing. room, facility security and other support for the ☒ ☐ ☐ efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to Policy 906.4(i): Staffing Requirements provide continuous wide-awake supervision of youth, subject to temporary variations in staff ☒ ☐ ☐ assignments to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Policy 906.5(a): Youth-To-Staff Ratio by (A) during the hours that youth are awake, one Facility (Juvenile Detention Facilities) wide-awake youth supervision staff member on ☒ ☐ ☐ The facility is compliant with ratio. duty for each 10 youth in detention: (B) during the hours that youth are confined to Policy 906.5(b): Youth-To-Staff Ratio by their room for the purpose of sleeping, one Facility (Juvenile Detention Facilities) ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision Policy 906.5(c): Youth-To-Staff Ratio by staff members on duty at all times, regardless Facility (Juvenile Detention Facilities) of the number of youth in detention, unless ☒ ☐ ☐ an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy 906.5(d): Youth-To-Staff Ratio by duty who is the same gender as youth housed Facility (Juvenile Detention Facilities) in the facility. ☒ ☐ ☐ There are always male and female staff on duty within the facility. (E) personnel with primary responsibility for other Policy 906.5(e): Youth-To-Staff Ratio by duties such as administration, supervision of Facility (Juvenile Detention Facilities) personnel, academic or trade instruction, ☒ ☐ ☐ Only youth supervision staff provide clerical, kitchen or maintenance shall not be supervision of the youth. classified as youth supervision staff positions. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 (2) Special Purpose Juvenile Halls (minimum Facility is not a Special Purpose youth-staff ratio) Juvenile Hall (A) during hours that youth are awake, one wide- ☐ ☐ ☒ The remainder is marked as NA awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed ☐ ☐ ☒ in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Facility is not a Camp (A) during the hours that youth are awake, one ☐ ☐ ☒ The remainder is marked as NA wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed ☐ ☐ ☒ in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; ☐ ☐ ☒ and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7425 Riverside AMC YTEC-D JH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, kitchen or maintenance ☐ ☐ ☒ shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Policy 907.4(a): Detainee Supervision ORIENTATION AND TRAINING Staff Orientation and Training (a) Prior to assuming any responsibilities each youth supervision staff member shall be Staffing for YTEC-D are staff assigned properly oriented to their duties, including: to AMC YTEC 6 training packets were reviewed for completion and for content. The training document and packet was revised in 2020 to be current with regulation. We noticed that some lines of the packet ☒ ☐ ☐ were not signed off and addressed this with facility managers. Technical assistance provided and suggested for all facilities that a supervisor be assigned to review and approve all training packets as they are completed as an ancillary assignment to ensure consistent training documentation. (1) youth supervision duties; Policy 907.4(a)1: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (2) scope of decisions they shall make; Policy 907.4(a)2: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (3) the identity of their supervisor; Policy 907.4(a)3: Detainee Supervision Staff Orientation and Training ☒ ☐ ☐ (4) the identity of persons who are responsible Policy 907.4(a)4: Detainee Supervision to them; ☒ ☐ ☐ Staff Orientation and Training (5) persons to contact for decisions that are Policy 907.4(a)5: Detainee Supervision beyond their responsibility; and ☒ ☐ ☐ Staff Orientation and Training (6) ethical responsibilities. Policy 907.4(a)6: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (b) Prior to assuming any responsibility for the Policy 907.4(b): Detainee Supervision supervision of youth, each youth supervision Staff Orientation and Training staff member shall receive a minimum of 40 ☒ ☐ ☐ hours of facility-specific orientation, including: (1) individual and group supervision Policy 907.4(b)2: Detainee Supervision techniques; ☒ ☐ ☐ Staff Orientation and Training (2) regulations and policies relating to discipline Policy 907.4(b3): Detainee Supervision and rights of youth pursuant to law and the Staff Orientation and Training ☒ ☐ ☐ provisions of this chapter; 7425 Riverside AMC YTEC-D JH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 (3) basic health, sanitation and safety Policy 907.4(b)4: Detainee Supervision measures; ☒ ☐ ☐ Staff Orientation and Training (4) suicide prevention and response to suicide Policy 907.4(b)5: Detainee Supervision attempts ☒ ☐ ☐ Staff Orientation and Training (5) policies regarding use of force, de- Policy 907.4(b)6: Detainee Supervision escalation techniques, chemical agents, Staff Orientation and Training ☒ ☐ ☐ mechanical and physical restraints; (6) review of policies and procedures Policy 907.4(b)7: Detainee Supervision referencing trauma and trauma-informed Staff Orientation and Training ☒ ☐ ☐ approaches; (7) procedures to follow in the event of Policy 907.4(b)8: Detainee Supervision emergencies; ☒ ☐ ☐ Staff Orientation and Training (8) routine security measures, including facility Policy 907.4(b)9: Detainee Supervision perimeter and grounds; ☒ ☐ ☐ Staff Orientation and Training (9) crisis intervention and mental health Policy 907.4(b)10: Detainee Supervision referrals to mental health services; ☒ ☐ ☐ Staff Orientation and Training (10) documentation; and Policy 907.4(b)11: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (11) fire/life safety training Policy 907.4(b)12: Detainee Supervision ☒ ☐ ☐ Staff Orientation and Training (c) Prior to assuming sole supervision of youth, Policy 907.4(d): Detainee Supervision each youth supervision staff member shall Staff Orientation and Training successfully complete the requirements of the Juvenile Corrections Officer Core Course Currently, there are 13 staff in the YTEC pursuant to Penal Code Section 6035. ☒ ☐ ☐ Campus who are not CORE trained. All staff complete CORE Training prior to 1 year of service and prior to assuming sole supervision of youth. (d) Prior to exercising the powers of a peace officer Policy 907.4(e): Detainee Supervision youth supervision staff shall successfully Staff Orientation and Training complete training pursuant to Section 830 et ☒ ☐ ☐ seq. of the Penal Code. Currently, there are 8 staff who have not been PC 832 trained. 1323 FIRE AND LIFE SAFETY Policy 909.3: Fire and Life Safety Whenever there is a youth in a juvenile facility, there There is always wide-awake staff on shall be at least one wide awake person on duty at duty. ☒ ☐ ☐ all times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 1324 POLICY AND PROCEDURES MANUAL Policy 910.3: Policy and Procedures All facility administrators shall develop, publish, and Manual implement a manual of written policies and Riverside County Probation Department procedures that address, at a minimum, all Policy Manual regulations that are applicable to the facility. Such a manual shall be made available to all employees, Most of the facility policies and procedures reviewed by all employees, and shall be have been reviewed, updated, and administratively reviewed at a minimum every two provided to staff as required; however, years, and updated, as necessary. Those records there are some pertinent policies and relating to the standards and requirements set forth procedures referred to as “Standard of in these regulations shall be accessible to the Board Work” which have not yet completed the on request. full review process through the executive The manual shall include: ☐ ☒ ☐ team, been disseminated to staff for review, then implemented in the facility. This includes, but is not limited to, Separation, Room Confinement, and Discipline Due Process. These “Standard of Work” documents provide specific direction to staff and have impacted staff documentation in these areas. This issue impacts Section 1324, Policy Manual but the individual sections of regulation as well. See Sections 1354, 1354.5, and 1391 for individual comments. (a) table of organization, including channels of Policy 910.4(a): Policy and Procedures communications and a description of job Manual classifications; Riverside County Probation Department Policy Manual ☒ ☐ ☐ Organizational charts and job classifications attached to the policy. (b) responsibility of the probation department, Policy 962: Recreation, Programs and purpose of programs, relationship to the Exercise juvenile court, the Juvenile Justice/Delinquency 1044: Operation of Riverside County Prevention Commission or Probation Juvenile Facilities ☒ ☐ ☐ Committee, probation staff, school personnel Policy 1048: Responsibility of Probation and other agencies that are involved in juvenile Department to Collaborative Partners facility programs; (c) responsibilities of all employees; Policy 1049: Responsibilities of All ☒ ☐ ☐ Juvenile Facility Staff (d) initial orientation and training program for See Section 1322 and Section e below. employees; ☒ ☐ ☐ (e) initial orientation, including safety and security Policy 908.3: Initial Orientation for Non- issues and anti-discrimination policies, for Sworn Staff and Others support staff, contract employees, school, ☒ ☐ ☐ All new partners are orientated by either mental/behavioral health and medical staff, the assistant director or the Officer of the program providers and volunteers; Day. (f) maintenance of record-keeping, statistics and See Sections Below communication system to ensure: 7425 Riverside AMC YTEC-D JH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 (1) efficient operation of the juvenile facility; Policy 1044: Operation of Riverside ☒ ☐ ☐ County Juvenile Facilities (2) legal and proper care of youth; Policy 1044: Operation of Riverside ☒ ☐ ☐ County Juvenile Facilities- (3) maintenance of individual youth's records; Policy 957: Reporting of Incidents and ☐ ☐ ☐ Other Information (4) supply of information to the juvenile court Policy 957: Reporting of Incidents and and those authorized by the court or by the Other Information law; and, ☒ ☐ ☐ Policy 958: Confidentiality and Release of Information (5) release of information regarding youth. Policy 958: Confidentiality and Release of ☒ ☐ ☐ Information (g) ethical responsibilities; Policy 300: Ethics ☒ ☐ ☐ (h) trauma-informed approaches; Pending policy update ☐ ☒ ☐ (i) culturally responsive approaches; Pending policy update ☐ ☒ ☐ (j) gender responsive approaches; Pending policy update ☐ ☒ ☐ (k) a non-discrimination provision that provides that Policy 1050: Youth Non-Discrimination all youth within the facility shall have fair and Policy equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, national origin, ☒ ☐ ☐ immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 916: Safety Equipment Control chemical agents related security devices, and ☒ ☐ ☐ weapons and ammunition, where applicable; (m) establishment of procedures for collection of Policy 1051: Medi-Cal Information, Medi-Cal eligibility information and enrollment Eligibility, and Enrollment of eligible youth; and, ☒ ☐ ☐ The DCO officer provides Medi-Cal resources at release. (n) establishment of a policy that prohibits all forms Policy 1008: Prison Rape Elimination Act of sexual abuse, sexual assault and sexual (PREA) of 2003 harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any retaliation ☒ ☐ ☐ for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 1325 FIRE SAFETY PLAN Policy 911.3: Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan ☒ ☐ ☐ for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of Policy 911: Fire Safety Plan the manual of policy and procedures; ☒ ☐ ☐ b) monthly fire and life safety inspections by Policy 911.8: Prevention facility staff with two- year retention of the inspection record; ☒ ☐ ☐ All facility inspections were completed for 2020, 2021, and 2022 (AMC YTEC) c) fire prevention inspections as required by Policy 911.8: Prevention Health and Safety Code Section 13146.1(a) ☒ ☐ ☐ and (b); See Section 1313 Above d) an evacuation plan; Policy 911.5: Fire Safety Plan Policy 928: AMC YTEC Evacuation Plan ☒ ☐ ☐ YTEC-D utilizes AMC YTEC Evacuation Plan. e) documented fire drills not less than quarterly; Policy 911.8: Prevention Fire drills completed monthly. All were found to be scenario based and included facility partners, probation staff, and youth as appropriate. Probation supervisors conducted routine checks to ensure compliance with drill procedures. All were documented appropriately. Scenarios provide an opportunity to ☒ ☐ ☐ practice real life situations and to identify specific problems that could occur in a facility. Technical assistance provided to expand the scenarios and timelines to a broader range. Drills should be completed during all shifts (tabletop on the LN) so all staff are prepared should an actual emergency occur. f) a written plan for the emergency housing of Policy 911.6: Emergency Housing of youth in the case of fire; and, Youth If the youth were to be moved from YTEC ☒ ☐ ☐ for emergency purposes, they would move to either SWJH and/or Indio Juvenile Hall. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 g) development of a fire suppression pre-plan In Policy 911: Fire Safety Plan cooperation with the local fire department. A detailed document outlying access to the facility, hydrant locations, utility shutoffs, and staff roles was provided for our review. Unfortunately, the fire official ☒ ☐ ☐ has since left the agency and proof of practice was not provided. We did note that CalFire was onsite during our inspection and reviewed the plan with the facility safety coordinator. 1326 SECURITY REVIEW Policy 912.4: Security Review Each facility administrator shall develop policies Security Reviews were completed for and procedures to annually review, evaluate, and 2021 and 2022 on October 29, 2021, and ☒ ☐ ☐ document security of the facility. The review and June 22, 2022. evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Policy 917: Emergency Procedures The facility administrator shall develop facility- ☒ ☐ ☐ specific policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of Policy 918: Hostages hostages; Policy 919: Riot Control Policy 920: Escapes/AWOL ☒ ☐ ☐ Policy 949: 11:88: Radio Call (b) civil disturbance, active shooter and terrorist Policy 1055: Civil Disturbance, Active attack; ☒ ☐ ☐ Shooter, Terrorist Attack (c) fire and natural disasters; Policy 923: Earthquake Policy 924: Fire Policy 926: Utility Outage ☒ ☐ ☐ Policy 927: Smog Episodes and Excessive Heat (d) periodic testing of emergency equipment; Policy 916: Safety Equipment Control ☒ ☐ ☐ (e) emergency evacuation of the facility; and Policy 930: Southwest Juvenile Hall Evacuation Plan ☒ ☐ ☐ (f) a program to provide all youth supervision staff Policy 917.5: Annual Review with an annual review of emergency procedures. ☒ ☐ ☐ Staff Emergency Procedure reviews were completed in April, May, and June 2022. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 1328 SAFETY CHECKS Policy 931.3: Safety Check Policy The facility administrator shall develop and The facility utilizes the Guard One Pipe implement policy and procedures that provide for for safety checks throughout the direct visual observation of youth at a minimum of institution. A random sampling of safety every 15 minutes, at random or varied intervals checks, supervisor monitoring logs, and during hours when youth are asleep or when youth daily supervisor logs for YTEC Campus are in their rooms, confined in holding cells or which includes YTEC-D. We viewed ☒ ☐ ☐ confined to their bed in a dormitory. Supervision is camera on a few checks to ensure not replaced, but may be supplemented by, an consistency with operational practice. We audio/visual electronic surveillance system found practice to be consistent with designed to detect overt, aggressive or assaultive regulatory and policy requirements. behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 1329 SUICIDE PREVENTION PLAN Policy 932: Suicide Prevention Plan The facility administrator, in collaboration with the Policy 932.3 Policy healthcare and behavioral/mental health administrators, shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. The Suicide Prevention Plan has been developed in collaboration with mental The plan shall consider the needs of youth health staff. Probation staff and mental experiencing past or current trauma. health staff have a collaborative relationship which allows them to work Suicide prevention responses shall be respectful well together to meet the youth’s needs. and in the least invasive manner consistent with the level of suicide risk. 5 Incident reports were provided from December 2021 and February 2022 in The plan shall include the following elements: which youth were placed on suicide ☒ ☐ ☐ watch due to scoring at risk on the MAYSI at intake. All forms were documented thoroughly. Youth are either placed on a 5-minute watch or a direct observation. Once placed on suicide watch, only behavioral health can remove the status. Of note, the facility as part of the YTEC Campus participate in suicide prevention drills to ensure all staff are trained properly. Staff conducted 10 drills from 2/15/2022 through 6/1/2022. (a) Suicide prevention training as required in Policy 932.6: Staff Training Section 1322, Youth Supervision Staff All staff have completed Suicide Orientation, and Training and the Juvenile ☒ ☐ ☐ Corrections Officer Core Course. Prevention training. All staff also receive annual refresher training. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 (b) Screening, Identification Assessment and Policy 932.7: Screening and Referral Precautionary Protocols MAYSI (1) All youth shall be screened for risk of ☒ ☐ ☐ suicide at intake and as needed during All youth are screened at intake with the detention. MAYSI 2 tool. (2) All youth supervision staff who perform Policy 932.7: Screening and Referral intake processes shall be trained in Several staff have been trained in screening youth for risk of suicide. “Administering the MAYSI-2 during the ☒ ☐ ☐ Intake process.” Policy directs training to occur annually. Staff will be completing another refresher before November 2022. (3) All youth who have been identified Policy 932.8: Assessment during the intake screening process to If mental health staff are on duty at the be at risk of suicide shall be referred to behavioral/mental health staff for a time of entry, the youth will be seen ☒ ☐ ☐ suicide risk assessment. immediately or as soon as possible. Staff request youth at risk to be seen ASAP/Immediately. (4) Precautionary protocols shall be 932.8: Assessment developed to ensure the youth’s safety Youth are placed in a direct visual watch pending the behavioral/mental health assessment. status or 5-minute safety watches to ensure their safety pending a formal assessment of risk. Supervision is dependent on risk level. If a youth is placed on a precautionary watch, he or ☒ ☐ ☐ she will be transported to either Indio JH or Southwest on that same watch and seen by mental health staff at the receiving facility again to ensure his or her safety. (c) Referral process to behavioral/mental Policy 932.8: Assessment health staff for assessment and/or Policy 932.10: Juvenile Facility Staff services. Responsibilities When Placing Youth on Safety Watch ☒ ☐ ☐ Policy 932.11: Duty Officer (DO/Supervising Probation Officer (SPO) Responsibilities (d) Procedures for monitoring of youth 932.9: Increased Monitoring identified at risk for suicide. Youth are placed on either 5-minute ☒ ☐ ☐ safety watches or direct visual watch/constant status to ensure their safety. (e) Safety Interventions 7425 Riverside AMC YTEC-D JH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 (1) Procedures to address intervention protocols for youth identified at risk for suicide which may include, but are not ☒ ☐ ☐ limited to: A. Housing consideration Policy 932.13: Safe Housing Policy 932.13.1: Placement of Youth on Suicide Watch in a Room All housing assignments in the facility are ☒ ☐ ☐ based on classification but a youth who is placed on a suicide watch status is generally housed in a room closest to the staff desk for closer supervision. B. Treatment strategies including Policy 932.15: Treatment trauma-informed approaches Behavioral Health provides ongoing ☒ ☐ ☐ follow up with the youth multiple times until the youth is removed from the status. (2) Procedures to instruct youth Policy 932.14: Responding to an Active supervision staff how to respond to Suicide youth who exhibit suicidal behaviors. ☒ ☐ ☐ Documentation is provided to unit from behavior health providing detailed information regarding their mental health. (f) Communication Policy 932.7: Screening and Referral (1) The intake process shall include communication with the arresting officer The Detention Control Officer contacts and family guardians regarding the the youth’s parent to determine any youth’s past or present suicidal mental health issues. The arresting ideations, behaviors or attempts. officer also provides any information regarding any mental health information noted while in their presence. These contacts were inconsistently documented in the samples reviewed. Technical assistance provided and discussed the ☒ ☐ ☐ regulatory requirements. Facility managers addressed the issue immediately. As such, in efforts to determine current compliance, current samples were again requested, and it was found the documentation to be improved. We will follow up and review additional samples in the coming month to ensure the issue continues to be compliant. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 (2) Procedures for clear and current Policy 932.12: Downgrading or Removing information sharing about youth at risk Youth from Intensive Monitoring for suicide with youth supervision, healthcare, and behavioral/mental Policy 932.16: Communication health staff. ☒ ☐ ☐ Information is shared amongst facility partners regarding the youth and their status. (g) Debriefing of Critical Incidents Related to Policy 932.17: Debriefing Suicides or Attempts Policy 932.18: Review of Suicide and (1) Process for administrative review of the circumstances and responses ☒ ☐ ☐ Serious Self Injuries Behavior proceeding, during and after the critical There have been no Critical Incidents. incident. (2) Process for a debriefing event with Policy 932.17(a): Debriefing affected staff. ☒ ☐ ☐ (3) Process for a debriefing event with Policy 932.17(a): Debriefing affected youth. ☒ ☐ ☐ (h) Documentation Policy 932.9.1: Documentation (1) Documentation processes shall be Policy 957: Reporting of Incident and developed to ensure compliance with Other Information ☒ ☐ ☐ this regulation Youth identified at risk for suicide shall not be Policy 932.13: Safe Housing denied the opportunity to participate in facility Staff track on the Safety Watch programs, services and activities which are available to other non-suicidal youth, unless Notification Document the Title 15 deemed necessary for the safety of the youth or requirements. security of the facility. Any deprivation of Documentation of Programing for youth programs, services or activities for youth at risk of in Alpha was sporadic due to the suicide shall be documented and approved by the transitory nature and movement of youth facility manager. ☒ ☐ ☐ from YTEC-D to Indio or Southwest JH’s. We suggested in Section 1371 to document programs and activities more clearly and make that same request here. This section is currently compliant as there was not a good sampling of documentation to provide. 1340 REPORTING OF LEGAL ACTIONS Policy 933: Reporting of Legal Actions Policy 933.4 Notification Each facility shall submit to the Board a letter of notification on each legal action, pertaining to ☒ ☐ ☐ conditions of confinement, filed against persons or There have been no legal actions legal entities responsible for juvenile facility reported. operation. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 1341 DEATH AND SERIOUS ILLNESS OR Policy 934: Death and Serious Illness or INJURY OF A YOUTH WHILE DETAINED Injury of a Youth While Detained (1) Death of a Youth. Policy 934.3: Policy Policy 934.5.3: Chief Probation Officer (a) The facility administrator, In cooperation with or Designee Responsibilities the health administrator and the behavioral/mental health director, shall There were no incidents this cycle. develop written policies and procedures in the ☒ ☐ ☐ event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, In cooperation with Policy 934: Death and Serious Illness or the facility administrator, shall develop written Injury of a Youth While Detained policies and procedures to assure there is a Policy 934.7: Medical and Operational medical and operational review of every in- Review custody death of a youth. ☒ ☐ ☐ The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 934.5: Required Written Reports the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A copy of the report shall be ☒ ☐ ☐ submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 934.5: Required Written Reports from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the provisions of this ☒ ☐ ☐ subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 934.5.2: Facility Manager(s) (a) The facility administrator, In cooperation with Responsibilities the health administrator, shall develop written There were no incidents this cycle. policies and procedures for the notification to necessary parties, which may include the ☒ ☐ ☐ Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 1342 POPULATION ACCOUNTING Policy 935.3: Population Accounting Policy Each juvenile facility shall submit required population and profile survey reports to the Board ☒ ☐ ☐ Facility population is reported to the within 10 working days after the end of each BSCC in a timely manner. reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Policy 936.4: BSCC Notification When the number of youth detained in a living unit The facility has not exceeded its rated of a juvenile facility exceeds its rated capacity for capacity this cycle. more than fifteen (15) calendar days in a month, ☒ ☐ ☐ the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy 937 Admittance Procedures The facility administrator shall develop and Policy 937.3(a-e): Policy implement written policies and procedures for admittance of youth that emphasize respectful and The DCO officers are responsible to humane engagement with youth, and reflect that ensure that regulatory requirements are the admission process may be traumatic to youth documented accurately and consistently who may have already experienced trauma. for all youth entering the facility. Policies shall be trauma-informed, culturally relevant, and responsive to the language and At inspection, we found the literacy needs of youth. In addition to the documentation to be lacking consistency requirements of Sections 1324 and 1430 of these and completeness. Despite all files being regulations: provided for the month of February 2022, we found several pieces of information were missing. Technical assistance provided and discussed the issue. It was noted that as youth are processed at this location and are generally moved within ☒ ☐ ☐ 24 hours, they will complete the admission process at the receiving facility. It was discussed that YTEC-D is a full facility and therefore admission to the facility and all appropriate documentation and admission protocols must occur. More recent documentation was requested from July 2022, and we found some similar inconsistencies; however, not to the same level as during inspection. Documentation was again requested prior to the writing of this report, we found the issues to be corrected. We will continue to monitor this issue into the new cycle to ensure ongoing compliance. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 (a) the admittance process shall include: Policy 937.7: Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the See above. provisions of Welfare and Institution Code At inspection, only contact made with the Section 627; ☒ ☐ ☐ youth’s parent was noted. There are several prefilled areas found to be unsigned for most of the files. This has since been corrected. (2) Offer of a shower; 937.9(h): Admittance Requirements See above ☒ ☐ ☐ This was not noted on a few entries. This has since been corrected. (3) Documented secure storage of personal 938: Personal Property belongings; See above None of the packets noted the youth ☒ ☐ ☐ property was secured. This has since been corrected. Documentation was found to be complete. (4) Offer of food upon arrival; Policy 1010.4: Frequency of Serving See above ☒ ☐ ☐ This was sometimes not noted. This has since been corrected. Documentation was found to be complete. (5) Screening for physical and behavioral Policy 937.6.1 Intake Health Screening health and safety issues, intellectual or Section not completed at time of developmental disabilities; ☒ ☐ ☐ inspection but were later found to be corrected. (6) Screening for physical and developmental Policy 937.10(i): Admittance disabilities in accordance with Sections Requirements 1329, 1418, and 1430 of these regulations; Policy 997.5: Medical Clearance/Intake Health Screening ☒ ☐ ☐ Section not completed at time of inspection but were later found to be corrected. (7) Contact with Regional Center for the Policy 946.5: Developmentally Disabled Developmentally Disabled for youth that Youth are suspected of or identified as having a ☐ ☐ ☒ NA as Regional Center would be developmental disability, pursuant to contacted by the receiving JH. Section 1418; and, (8) Procedures consistent with Section See 1352.5 1352.5. ☒ ☐ ☐ 7425 Riverside AMC YTEC-D JH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 (b) juvenile hall administrators shall establish Policy 937.8: Detain/Release Decision written criteria for detention that considers the least restrictive environment. ☒ ☐ ☐ Facility utilizes the Juvenile Detention Risk Instrument. (c) juvenile camps and post-dispositional Policy 937 Admittance Procedures programs in juvenile halls shall develop policies and procedures that advise the youth Does not apply to YTEC-D of the estimated length of stay, inform them of ☐ ☐ ☒ program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and Policy 940.4: Time Ordered procedures that advise any committed youth of the estimated length of his/her stay. The facility has a document consistent with the other Juvenile Halls; however, a youth would be housed long-term in ☒ ☐ ☐ either SWJH or Indio JH. This form would be completed and placed in the youth’s file but would likely also be completed again upon arrival to either Indio or Southwest JH. 1350.5. SCREENING FOR THE RISK OF 1008.5.1: Screening for Risk of Sexual SEXUAL ABUSE Victimization and Abusiveness The facility administrator shall develop and implement written policies and procedures to Each new entry is screened upon reduce the risk of sexual abuse by or upon youth. ☒ ☐ ☐ admission. This screening goes with the The policy shall require facility staff to assess each youth when transferred to Indio JH or to youth within 72 hours of admission based on the SWJH. Youth again complete a full following information: screening upon entry at the new facility. (a) Prior sexual victimization or abusiveness; 1008.5.1(a): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (b) Gender nonconforming appearance or 1008.5.1(b): Screening for Risk of manner; or identification as lesbian, gay or Sexual Victimization and Abusiveness bisexual, transgender, queer or intersex, ☒ ☐ ☐ and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; 1008.5.1(c): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (d) Age; 1008.5.1(d): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (e) Level of emotional and cognitive 1008.5.1(e): Screening for Risk of development; ☒ ☐ ☐ Sexual Victimization and Abusiveness (f) Physical size and stature; 1008.5.1(f): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (g) Mental illness or mental disabilities; 1008.5.1(g): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (h) Intellectual or developmental disabilities; 1008.5.1(h): Screening for Risk of ☒ ☐ ☐ Sexual Victimization and Abusiveness 7425 Riverside AMC YTEC-D JH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 (i) Physical disabilities; 1008.5.1(i): Screening for Risk of Sexual ☒ ☐ ☐ Victimization and Abusiveness (j) The youth’s perception of vulnerability; 1008.5. 1(j): Screening for Risk of Sexual and, ☒ ☐ ☐ Victimization and Abusiveness (k) Any other specific information about the 1008.5.1(k): Screening for Risk of Sexual individual youth that may indicate Victimization and Abusiveness heightened needs for supervision, ☒ ☐ ☐ additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 1008.5: Screening for Risk of conversations with the youth during the admittance Sexual Victimization and Abusiveness process, medical and behavioral health screenings; during classification assessments; ☒ ☐ ☐ and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement Policy 1008.5.1: Screening for Risk of appropriate controls on the dissemination of Sexual Victimization and Abusiveness information within the facility relative to responses received pursuant to this assessment in order to The assessment is kept in the JAMS ☒ ☐ ☐ ensure that sensitive information is not exploited to system and is not readily available. Staff the youth’s detriment by staff or other youth. must log in to the agency case management system to access. 1351 RELEASE PROCEDURES Policy 941: Release Procedures The facility administrator shall develop and Youth are released either to a parent or implement written policies and procedures for guardian or transferred to another facility. release of youth from custody which provide for: The DCO officers are responsible to ☒ ☐ ☐ ensure that regulatory requirements are met for the release of youth. (a) verification of identity/release papers; Policy 941.6: Detention Control Officer (DCO) Responsibilities The DCO verifies the identity of the person/persons picking up the youth. A ☒ ☐ ☐ copy of the adult/guardian’s driver’s license or other identification is to be provided for verification purposes. A copy was attached to the documentation in all samples reviewed. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 (b) return of personal clothing and valuables; Policy 941.6: Detention Control Officer (DCO) Responsibilities The Juvenile Release Packets were reviewed for each youth. The release of ☒ ☐ ☐ cash is a separate line on the release packet and the youth must sign separately for this. Parents also acknowledge through signature that all property has been returned at release. (c) notification to the youth's parents or guardian; Policy 941.6: Detention Control Officer (DCO) Responsibilities ☒ ☐ ☐ Documentation was reviewed noting parents and guardians picking up and signing for their young person. (d) notification to the facility health care provider in Policy 941.6: Detention Control Officer accordance with Sections 1408 and 1437 of (DCO) Responsibilities these regulations, for coordination with outside agencies; and, At inspection, there was no documentation provided for proof of practice. DCO contacts medical provider by phone to check the youth out of the facility and to provide any medications or directions for parent or guardian. Releases are also ☒ ☐ ☐ shared at the daily huddle. Per institutional managers, detention contacts will be entered to document all notifications made per regulatory expectations. 4 additional samples provided. DCO provided notification of the release by email. Issue has been resolved. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 (e) notification of school staff; Policy 941.6: Detention Control Officer (DCO) Responsibilities At inspection, there was no documentation provided for proof of practice. DCO contacts RCOE regarding any transcripts or other information that needs to be passed on to the youth’s parent or ☒ ☐ ☐ guardian. Releases are also shared at the daily huddle. Per institutional managers, detention contacts will be entered to document all notifications made per regulatory expectations. 4 Additional samples provided. DCO provided notification of the release by email. Issue has been resolved. (f) notification of facility mental health personnel. Policy 941.6: Detention Control Officer (DCO) Responsibilities At inspection, there was no documentation provided for proof of practice. DCO contacts mental health staff to check out the youth and to meet with the family to discuss any medications, ☒ ☐ ☐ concerns, or needs the parent or guardian needs to know. Releases are also shared at the daily huddle. Per agency managers, detention contacts will be entered to document all notifications made per regulatory expectations. 4 Additional samples provided. DCO provided notification of the release by email. Issue has been resolved. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 The facility administrator shall develop and Policy 946.4: Institutional Assessment implement policies and procedures for post- and Case Plan. disposition youth to coordinate the provision of transitional and reentry services including, but not Transitional resource packets are limited to, medical and behavioral health, provided to every youth and his or her ☒ ☐ ☐ education, probation supervision and community- parent when they are released as well as based services. information to apply for Medi-Cal. The facility administrator shall develop and There are no provisions for furloughs in implement written policies and procedures for the the Juvenile Hall. Youth may only be furlough of youth from custody. ☒ ☐ ☐ released with a court order. (Temporary Release Policy Section 941.11) 1352 CLASSIFICATION Policy 942.1: Classification- Purpose and Scope The facility administrator shall develop and implement written policies and procedures on ☒ ☐ ☐ classification of youth for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, Policy 942.4: Classification Assignment facility staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing assignments shall ☒ ☐ ☐ consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical Policy 942.3: Policy design of the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon Policy 942.3: Policy admittance to the facility; classification factors Policy 942.4: Classification Assignment shall include, but not be limited to: age, maturity, sophistication, emotional stability, Classification documentation was found program needs, legal status, public safety ☒ ☐ ☐ to be inconsistent as staff were not considerations, medical/mental health completing the full document. Additional considerations, gender and gender identity of samples were provided, and this was the youth; corrected. (d) provide for periodic classification reviews, Policy 942.4.2: Review including provisions that consider the level of supervision and the youth's behavior while in Classification reviews do not occur as ☐ ☐ ☒ custody; and, youth are not housed long-term at YTEC- D 7425 Riverside AMC YTEC-D JH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 (e) provide that facility staff shall not separate Policy 942.4: Classification Assignment youth from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or ☒ ☐ ☐ physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Policy 1054.4 Housing bisexual, transgender, questioning or intersex identification or status as an indicator of ☒ ☐ ☐ likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX Policy 1054: Transgender and Intersex YOUTH. Youth The facility administrator shall develop written Facility administration reported there policies and procedures ensuring respectful and ☒ ☐ ☐ have been transgender youth processed equitable treatment of transgender and intersex through the facility. On the date of the youth. The policies shall provide that: inspection, there were no transgender youth onsite. (a) Facility staff shall respect every youth’s gender Policy 1054.6: Addressing identity, and shall refer to the youth by the Transgender/Intersex Youth youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names ☒ ☐ ☐ or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and Policy 1054.7: Clothing present themselves in a manner consistent with their gender identity, and shall provide ☒ ☐ ☐ youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or Policy 1054.4 Housing room that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons for any decision to house youth in ☒ ☐ ☐ a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 (d) Facility administrators shall ensure that Policy 1054.8: Medical and Behavioral transgender and intersex youth have access to Health Providers medical and behavioral health providers ☒ ☐ ☐ qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 1054.4 Housing necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of ☒ ☐ ☐ transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of Policy 1054.5: Searches any youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the ☒ ☐ ☐ facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 944: Orientation The facility administrator shall develop and Orientation is completed by the DCO at implement written policies and procedures to admission. Signed copies of orientation orient a youth prior to placement in a living area. sign off documents were provided for our Both written and verbal information shall be review. provided and supplemented with video orientation ☒ ☐ ☐ if feasible. Provision shall be made to provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and Policy 944(a): Orientation searches and disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior Policy 944(c): Orientation interventions and supports, including behavior expectations, incentives that youth will receive for complying with facility rules, and ☒ ☐ ☐ consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 944(v): Orientation facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents ☒ ☐ ☐ or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Policy 944(d): Orientation ☒ ☐ ☐ (e) the existence of the grievance procedure, the Policy 944(b): Orientation steps that must be taken to use it, the youth’s right to be free of retaliation for reporting a ☒ ☐ ☐ grievance, and the name of the person or position designated to resolve the issue; 7425 Riverside AMC YTEC-D JH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 (f) access to legal services and information on the Policy 944(e): Orientation court process; ☒ ☐ ☐ (g) access to routine and emergency health and Policy 944(f): Orientation mental health care; ☒ ☐ ☐ (h) access to education, religious services, and Policy 944(g): Orientation recreational activities; ☒ ☐ ☐ (i) housing assignments; Policy 944(h): Orientation ☒ ☐ ☐ (j) opportunity for personal hygiene and daily Policy 944(i): Orientation showers including the availability of personal ☒ ☐ ☐ care items (k) rules and access to correspondence, visits and Policy 944(j): Orientation telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, Policy 944(k): Orientation and other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of Policy 944(o): Orientation restraints, chemical agents and room ☒ ☐ ☐ confinement; (n) immigration legal services; Policy 944(p): Orientation ☒ ☐ ☐ (o) emergencies including evacuation procedures; Policy 944(q): Orientation ☒ ☐ ☐ (p) non-discrimination policy and the right to be Policy 944(r): Orientation free from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a Policy 944(s): Orientation language other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Policy 944(t): Orientation education, programming and work ☒ ☐ ☐ assignments; (s) a process for which parents/guardians receive Policy 944(u): Orientation information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked questions and provides ☒ ☐ ☐ contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access Policy 944(w): Orientation to Title 15 Minimum Standards for Juvenile ☒ ☐ ☐ Facilities. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 1354 SEPARATION Policy 945: Separation Policy The facility administrator shall develop and implement written policies and procedures that The types of separation that could occur address: in the facility are as follows: • Medical Separations • Self-Placed Separation • Intervention Separation • Room Confinement • Protective Custody The type of separation that has occurred in the unit is: ☐ ☒ ☐ • Medical Separation Medical separations were found to be a result of pending COVID testing results. The standard of work has not been fully updated, approved, and released to staff which looks to be causing confusion leading to compliance drift and ultimately leaves this section non-compliant. Policy, procedures, and standard of works must be clarified, staff re-trained, and the process implemented for correction. (a) separation of youth for reasons that include, but Policy 945: Separation Policy are not be limited to, medical and mental health (Marked Non-Compliant as Policy and conditions, assaultive behavior, disciplinary ☐ ☒ ☐ Procedure not yet approved) consequences and protective custody. (b) consideration of positive youth development Policy 945.3: Separation Policy and trauma-informed care. (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (c) separated youth shall not be denied normal Policy 945.3: Separation Policy privileges available at the facility, except when (Marked Non-Compliant as Policy and necessary to accomplish the objective of ☐ ☒ ☐ Procedure not yet approved) separation. (d) when the objective of the separation is Policy 945.4: Separation Policy discipline, Title 15 Section 1390 shall apply. (Marked Non-Compliant as Policy and Procedure not yet approved) ☐ ☒ ☐ 7425 Riverside AMC YTEC-D JH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 (e) when separation results in room confinement, Policy 945.5: Room Confinement the separation shall occur in accordance with (Marked Non-Compliant as Policy and Welfare and Institutions Code Section 208.3 Procedure not yet approved) ☐ ☒ ☐ and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily Policy 945.3: Separation Policy review of separated youth to determine if separation remains necessary. Duty officers’ complete reviews daily while on their rounds. (Marked Non- ☐ ☒ ☐ Compliant as Policy and Procedure not yet approved) 1354.5 ROOM CONFINEMENT Policy 1053: Room Confinement Policy 1053.4: Use of Room Confinement (a) The facility administrator shall develop and (Marked Non-Compliant as Policy and implement written policies and procedures Procedure not yet approved) addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The YTEC-D is used primarily as a booking placement of a youth in room confinement shall and transfer facility. Youth are not be accomplished in accordance with the housed there for long periods of time. following guidelines: ☐ ☒ ☐ Room Confinement has not occurred except for two youth who were on a transportation run and were kicking the divider in the van. They were brought into the facility to deescalate their behaviors and then resumed their trip. They were in room confinement for less than 1 hour. (1) Room confinement shall not be used Policy 1053.3: Policy before other, less restrictive, options have (Marked Non-Compliant as Policy and been attempted and exhausted, unless Procedure not yet approved) ☐ ☒ ☐ attempting those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for Policy 1053.3 the purposes of punishment, coercion, (Marked Non-Compliant as Policy and convenience, or retaliation by staff. ☐ ☒ ☐ Procedure not yet approved) (3) Room confinement shall not be used to the Policy 1053.3: Policy extent that it compromises the mental and (Marked Non-Compliant as Policy and physical health of the youth. ☐ ☒ ☐ Procedure not yet approved) (b) A youth may be held up to four hours in room Policy 1053.4: Use of Room Confinement confinement. After the youth has been held in (Marked Non-Compliant as Policy and room confinement for a period of four hours, Procedure not yet approved) staff shall do one or more of the following: ☐ ☒ ☐ No youth remained in room confinement beyond 4 hours. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 (1) Return the youth to general population. Policy 1053.4: Use of Room Confinement (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (2) Consult with mental health or medical staff. Policy 1053.4: Use of Room Confinement (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (3) Develop an individualized plan that Policy 1053.4: Use of Room Confinement includes the goals and objectives to be met (Marked Non-Compliant as Policy and in order to reintegrate the youth to general ☐ ☒ ☐ Procedure not yet approved) population. (4) If room confinement must be extended Policy 1053.4: Use of Room Confinement beyond four hours, staff shall do each of the following: (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (A) Document the reasons for room Policy 1053.4: Use of Room Confinement confinement and the basis for the (Marked Non-Compliant as Policy and extension, the date and time the youth Procedure not yet approved) was first placed in room confinement, ☐ ☒ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Policy 1053.4: Use of Room Confinement includes the goals and objectives to be (Marked Non-Compliant as Policy and met in order to integrate the youth to ☐ ☒ ☐ Procedure not yet approved) general population. (C) Obtain documented authorization by Policy 1053.4: Use of Room Confinement the facility superintendent or his or her (Marked Non-Compliant as Policy and designee every four hours thereafter. ☐ ☒ ☐ Procedure not yet approved) (5) This section is not intended to limit the use Policy 1053.3: Policy of single-person rooms or cells for the (Marked Non-Compliant as Policy and housing of youth in juvenile facilities and ☐ ☒ ☐ Procedure not yet approved) does not apply to normal sleeping hours. (6) This section does not apply to youth or Policy 1053.3: Policy wards in court holding facilities or adult (Marked Non-Compliant as Policy and facilities. ☐ ☒ ☐ Procedure not yet approved) (7) Nothing in this section shall be construed Policy 1053.3: Policy to conflict with any law providing greater or (Marked Non-Compliant as Policy and additional protections to youth. ☐ ☒ ☐ Procedure not yet approved) 7425 Riverside AMC YTEC-D JH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 (8) This section does not apply during an Policy 1053.3: Policy extraordinary emergency circumstance (Marked Non-Compliant as Policy and that requires a significant departure from Procedure not yet approved) normal institutional operations, including a natural disaster or facility-wide threat that ☐ ☒ ☐ poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth Policy 1053.3: Policy is placed in a locked cell or sleeping room (Marked Non-Compliant as Policy and to treat and protect against the spread of a Procedure not yet approved) communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an ☐ ☒ ☐ infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Policy 946: Institutional Assessment and PLAN Case Plan The facility administrator shall develop and ☒ ☐ ☐ implement written policies and procedures for assessment and case planning. (a) Assessment: Policy 946.4: Institutional Assessment The assessment is based on information and Case Plan collected during the admission process with The DCO completes an Initial Detention periodic review, which includes the youth's risk Youth Questionnaire for all youth upon factors, needs and strengths including, but not ☒ ☐ ☐ entry. This information is then used by limited to, identification of substance abuse the receiving facility when the case plan history, educational, vocational, counseling, is written. behavioral health, consideration of known history of trauma, and family strengths and needs. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 (b) Institutional Case Plan: Policy 946.4: Institutional Assessment (1) A case plan shall be developed for each and Case Plan youth held for at least 30 days or more and created within 40 days of admission. The youth is transferred to either SWJH or Indio JH. Case plans are not ☐ ☐ ☒ completed at YTEC-D. The remainder of this section will be marked NA. Compliance is based on policy only. (2) The institutional plan shall include, but not Policy 946.4: Institutional Assessment be limited to, written documentation that and Case Plan provides: NA. (A) objectives and time frame for the Policy 946.4: Institutional Assessment resolution of problems identified in the and Case Plan ☐ ☐ ☒ assessment; NA. (B) a plan for meeting the objectives that Policy 946.4: Institutional Assessment includes a description of program and Case Plan resources needed and individuals ☐ ☐ ☒ responsible for assuring that the plan is NA. implemented; (3) periodic evaluation of progress towards Policy 946.4: Institutional Assessment meeting the objectives, including periodic and Case Plan ☐ ☐ ☒ review and discussion of the plan with the NA. youth; (4) a transition plan, the contents of which shall Policy 946.4: Institutional Assessment be subject to existing resources, shall be and Case Plan developed for post dispositional youth in ☐ ☐ ☒ See Regulation 1351; Release. accordance with Section 1351; and, (5) in as much as possible and if appropriate, Policy 946.4: Institutional Assessment the plan, including the transition plan, shall and Case Plan be developed with input from the family, ☐ ☐ ☒ NA. supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Policy 947: Counseling and Casework SERVICES Policy 947.5: Documentation The facility administrator shall develop and There were no youth present in the unit implement written policies and procedures ☐ ☐ ☒ during the inspection. Youth we spoke ensuring the availability of appropriate counseling with in YTEC were not booked at YTEC- and casework services for all youth. Policies and D. procedures shall ensure: 7425 Riverside AMC YTEC-D JH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 (a) youth will receive assistance with needs or Policy 947.4: Staff Responsibilities concerns that may arise; Policy 947.4.1; Behavioral Health Referrals ☐ ☐ ☒ Policy 947.4.2: Behavioral Health Requests Policy 947.5: Documentation (b) youth will receive assistance in requesting Policy 947.4.3: Other Requests contact with parents, other supportive adults, ☐ ☐ ☒ attorney, clergy, probation officer, or other public official; and, (c) youth will be provided access to available Policy 947.6: Services Provided resources to meet the youth’s needs. ☐ ☐ ☒ 1357 USE OF FORCE Policy 948: Use of Force Policy 948.3: Policy The facility administrator, In cooperation with the Policy 948.12: Inappropriate Use of Force responsible physician, shall develop and by Staff implement written policies and procedures for the use of force, which may include chemical agents. There has been no Use of Force for Force shall never be applied as punishment, YTEC-D this cycle. No documentation discipline, retaliation or treatment. was provided for our review. YTEC-D is ☒ ☐ ☐ (a) At a minimum, each facility shall develop used primarily as a booking and transfer policies and procedures which: facility. Youth are not housed there for long periods of time. Compliance is based on policy only. (1) restricts the use of force to that which is Policy 948.1.1: Definitions deemed reasonable and necessary, as Policy 948.3: Policy defined in Section 1302 to ensure the safety ☒ ☐ ☐ and security of youth, staff, others and the facility. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 (2) outline the force options available to staff Policy 948.1.1: Definitions including both physical and non-physical Policy 948.5: Interventions options and define when those force options Policy 948.8: Defense Techniques Policy 948.9: Physical Restraints are appropriate. NON-PHYSICAL OPTIONS Interventions PHYSICAL OPTIONS • Physical restraint techniques - The use of department ☒ ☐ ☐ authorized control holds. • Defense techniques - Department authorized techniques utilized to protect oneself. • Physical restraints - Restraint devices such as handcuffs, shackles, waist chains, and the WRAP. • Chemical agents - The application of oleoresin capsicum (OC) sprays. (3) describe force options or techniques that Policy 948.12: Inappropriate Use of Force are expressly prohibited by the facility. ☒ ☐ ☐ by Staff (4) describe the requirements of staff to report Policy 948.12: Inappropriate Use of Force ☐ any inappropriate use of force, and to take ☒ ☐ by Staff affirmative action to immediately stop it. (5) define a standardized reporting format that • Policy 948.13: Incident Report includes time period and procedure for Documentation documenting and reporting the use of force, • Policy 957: Reporting of Incidents including reporting requirements of and Other Information management and line staff and procedures • Policy 948.13.1: Duty Officer for reviewing and tracking use of force (DO)/Supervising Probation Officer (SPO) incidents by supervisory and or ☒ ☐ ☐ • Policy 948.13.2: Facility management staff, which include Managers Responsibilities procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a Policy 948.13.2: Facility Manager system for investigating unreasonable use Responsibilities of force. ☒ ☐ ☐ Facility management completes a monthly use of force review committee with the three other juvenile facilities. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 (7) define the role, notification, and follow-up Policy 948.7: Physical Restraint procedures required after use of force Techniques incidents for medical, mental health staff ☒ ☐ ☐ Policy 948.8: Defense Techniques 948.10.4: Once Staff Decide to Use OC and parents or legal guardians. Spray (8) describe the limitations of use of force on Policy 948.11: Use of Force Involving pregnant youth in accordance with Penal Pregnant Youth ☒ ☐ ☐ Code Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a OC is used facility wide. force option shall include policies and ☒ ☐ ☐ procedures that: (1) identify who is approved to carry and/or Policy 948.10: Chemical utilize chemical agents in the facility and the Agents/Oleoresin Capsicum (OC) Spray ☒ ☐ ☐ type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used Policy 948.10.2: When to Use OC Spray when there is an imminent threat to the youth’s safety or the safety of others and ☒ ☐ ☐ only when de-escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy 948.10.5: OC Spray Aftercare timelines for decontamination from Procedures chemical agents. This shall include that youth who have been exposed to chemical ☒ ☐ ☐ agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Policy 948.10.4: Once Staff Decide to procedures required after use of force Use OC Spray incidents involving chemical agents for Policy 948.10.5(g) ☒ ☐ ☐ Policy 948.13.1: Duty Officer/Supervising medical, mental health staff and parents or Probation Officer legal guardians. (5) provide for the documentation of each Policy 948.13: Incident Report incident of use of chemical agents, Documentation including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and ☒ ☐ ☐ location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Policy 948.4: Required Training which require that agencies provide initial and ☒ ☐ ☐ regular training in use of force and chemical agents when appropriate that address: 7425 Riverside AMC YTEC-D JH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 (1) known medical and behavioral health Policy 948.4: Required Training conditions that would contraindicate certain ☒ ☐ ☐ types of force; (2) acceptable chemical agents and the Policy 948.10: Chemical methods of application. ☒ ☐ ☐ Agents/Oleoresin Capsicum (OC)Spray (3) signs or symptoms that should result in Policy 948.4: Required Training immediate referral to medical or behavioral ☒ ☐ ☐ health. (4) instruction on the Constitutional Limitations Policy 948.4: Required Training ☒ ☐ ☐ of Use of Force. (5) physical training force options that may Policy 948.4: Required Training ☒ ☐ ☐ require the use of perishable skills. (6) timelines the facility uses to define regular Policy 948.4: Required Training ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 951: 1.1: Use of Physical Restraints: Definitions The facility administrator, In cooperation with the If necessary, the facility would utilize the responsible physician and mental health WRAP for youth who need to be director, shall develop and implement written restrained for the purposes of this policies and procedures for the use of restraint section. devices. Restraint devices include any devices which immobilize a youth's extremities and/or ☒ ☐ ☐ There has been no use of restraint for the prevent the youth from being ambulatory. purpose of this section this cycle. No documentation was provided for our review. Compliance is based on policy only. Physical restraints may be used only for those Policy 951.3: Policy Policy 951.4: Prior to Using Restraints youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the ☒ ☐ ☐ intent to cause self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment Policy 951.3: Policy or discipline, or as a substitute for treatment. The Policy 951.5 Use of and Application of use of restraint devices that attach a youth to a wall, Physical Restraints floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind ☒ ☐ ☐ the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 The provisions of this section do not apply to the Policy 951.3: Policy use of handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within ☒ ☐ ☐ the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the Policy 951.4 Prior to Using Restraints approval of the facility manager or designee. The Policy 951.6: Requirements for facility manager may delegate authority to place a ☒ ☐ ☐ Continued Use of Physical Restraints youth in restraints to a physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 951.6: Requirements for retention shall be secured as soon as possible, but Continued Use of Physical Restraints no later than two hours from the time of placement. ☒ ☐ ☐ The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as Policy 951.6: Requirements for soon as possible, but in no case longer than four Continued Use of Physical Restraints ☒ ☐ ☐ hours from the time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be Policy 951.5: Use of Physical Restraints conducted to ensure that the restraints are properly Policy 951.6: Requirements for employed, and to ensure the safety and well-being Continued Use of Physical Restraints of the youth. Observations of the youth's behavior ☒ ☐ ☐ and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to Policy 951.5: Use of Physical Restraints an application of restraints. ☒ ☐ ☐ (b) known medical conditions that would Policy 951.9: Medical and Behavioral contraindicate certain restraint devices and/or Health Guidelines Regarding Physical ☒ ☐ ☐ techniques. Restraints (c) acceptable restraint devices. Policy 951.1.1: Definitions ☒ ☐ ☐ Agency utilizes handcuffs, shackles, waist chains, and the WRAP (d) signs or symptoms which should result in Policy 951.9: Medical and Behavioral immediate medical/mental health referral. Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints (e) availability of cardiopulmonary resuscitation Policy 951.9: Medical and Behavioral equipment. Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints 7425 Riverside AMC YTEC-D JH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 (f) protective housing of restrained youth. While in Policy 951.6: Requirements for restraint devices, all youth shall be housed Continued Use of Physical Restraints alone or in a specified housing area for ☒ ☐ ☐ restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Policy 951.9: Medical and Behavioral Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints (h) exercising of extremities. Policy 951.9: Medical and Behavioral Health Guidelines Regarding Physical ☒ ☐ ☐ Restraints 1358.5 USE OF RESTRAINT DEVICES FOR Policy 952: Use of Physical Restraints for MOVEMENT AND TRANSPORTATION WITHIN Movement and Transportation within the THE FACILITY. Facility The Facility Administrator, In cooperation with There has been no Use of Restraint the responsible physician and Devices for Movement and behavioral/mental health director, shall develop Transportation within the Facility for and implement written policies and procedures for YTEC-D this cycle. No documentation the use of restraint devices when the purpose is for was provided for our review. movement or transportation within the facility that ☒ ☐ ☐ shall include the following: Compliance is based on policy only. (a) identification of acceptable restraint devices, Policy 952.1: Purpose and Scope staff approved to utilize restraint devices and Policy applies to all facility staff. the required training. Policy 952.1.1: Definition Handcuffs, shackles, waist chains and the WRAP ☒ ☐ ☐ Policy 952.5: General Safety Guidelines Staff must complete PC 832 Arrest Training before placing or removing any restraints on any youth. (b) the circumstances leading to the application Policy 952.4: Assessment of restraints must be documented. ☒ ☐ ☐ 7425 Riverside AMC YTEC-D JH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 (c) an individual assessment of the need to apply Policy 952.3: Policy restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the Policy 952.3: Policy facility, with a clearly defined expectation that ☒ ☐ ☐ restraint devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is Policy 952.6.1 Pregnant youth limited in accordance with Penal Code ☒ ☐ ☐ Section6030(f) and Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 954 Safety Room Procedures (a) The facility administrator, and where The facility does not have a safety room. applicable, In cooperation with the responsible The remainder of this section has been physician, shall develop and implement written marked as NA. policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an ☐ ☐ ☒ immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of NA necessary nutrition and fluids, access to a ☐ ☐ ☒ toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, NA or designee, before a youth is placed into a ☐ ☐ ☒ safety room; (3) provide for continuous direct visual NA supervision and documentation of the youth's behavior and any staff ☐ ☐ ☒ interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by NA the facility manager, or designee, every ☐ ☐ ☒ four hours; (5) provide for immediate medical NA assessment, where appropriate, or an ☐ ☐ ☒ assessment at the next daily sick call; and, 7425 Riverside AMC YTEC-D JH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 (6) provide a process for documenting the NA reason for placement, including attempts to ☐ ☐ ☒ use less restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room NA shall be accomplished in accordance with the ☐ ☐ ☒ following: (1) safety room shall not be used before other NA less restrictive options have been attempted and exhausted, unless attempting those ☐ ☐ ☒ options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the NA purposes of punishment, coercion, ☐ ☐ ☒ convenience, or retaliation by staff. (3) safety room shall not be used to the extent NA that it compromises the mental and physical ☐ ☐ ☒ health of the youth. (c) A youth may be held up to four hours in the NA safety room. After the youth has been held in ☐ ☐ ☒ the safety room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. NA ☐ ☐ ☒ (2) consult with mental health or medical staff, NA ☐ ☐ ☒ (3) develop an individualized plan that NA includes the goals and objectives to be met ☐ ☐ ☒ in order to reintegrate the youth to general population. (d) If confinement in the safety room must be NA extended beyond four hours, staff shall develop an individualized plan that includes ☐ ☐ ☒ the requirements of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 955 Searches 955.3 Policy The facility administrator shall develop and implement written policies and procedures Search documentation provided and governing the search of youth, the facility, and reviewed for dates intakes were brought visitors. Policies and procedures shall provide that: into the facility. Documentation was ☐ inconsistent. Technical Assistance ☒ ☐ provided and discussed. Facility to Document searches more specifically in the future. Compliance is based on policy only. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 (a) Searches shall be conducted to ensure the Policy 955.3 Policy safety and security of the facility, public, ☒ ☐ ☐ visitors, youth, and staff. (b) Searches shall be conducted in a manner that Policy 955.3 Policy preserves the privacy and dignity of the person being searched, and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body 955.6: Strip Search/Visual Body Cavity cavity searches shall comply with Penal Code ☒ ☐ ☐ Search Guidelines Section 4030. (d) Physical body cavity searches shall only be Policy 955.9: Physical Body Cavity conducted by a medical professional. ☒ ☐ ☐ Search (e) Any youth held after a detention hearing shall 955.8: Post-Detention Hearing Searches only be strip searched with prior approval of a Technical assistance provided. Policy supervisor when there is reasonable suspicion updated. Facility has addressed all based on specific and articulable facts to ☒ ☐ ☐ training areas with staff. believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth Policy 1054.5: Searches shall comply with Section 1352.5. ☒ ☐ ☐ Youth have a choice of the gender of staff who search them upon admission. (g) Cross-gender pat-down searches and strip 955.4.1: Cross-Gender Searches searches are prohibited except in exigent circumstances or when conducted by a ☒ ☐ ☐ medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 956: Grievance Procedure The facility administrator shall develop and Policy 956.3: Policy implement written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of There have been no grievances confinement, including but not limited to health submitted for YTEC-D. care services, classification decisions, program ☒ ☐ ☐ Compliance is based on policy only. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for Policy 956.5: Grievance Policy and registering a grievance, which includes Forms Accessibility ☒ ☐ ☐ provisions for the youth to have free access to the form; 7425 Riverside AMC YTEC-D JH PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 (b) the youth shall have the option to confidentially Policy 956.6: Process for file the grievance or to deliver the form to any Submitting/Resolving a Grievance ☒ ☐ ☐ youth supervision staff working in the facility; (c) resolution of the grievance at the lowest Policy 956.6: Process for Submitting appropriate staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial Policy 956.6: Process for Submitting response to grievances within three (3) Policy 956.9: Food Services, Education, business days, grievances that relate to health ☒ ☐ ☐ Health Care, Behavioral Health and safety issues must be addressed Grievances. immediately; (1) The youth may elect to be present to Policy 956.6: Process for Submitting explain his/her version of the grievance to ☒ ☐ ☐ a person not directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative Policy 956.6: Process for Submitting approved by the facility administrator to ☒ ☐ ☐ assist the youth. (e) provision for a written response to the Policy 956.7: Unresolved Grievances/ grievance which includes the reasons for the Appeals decisions; ☒ ☐ ☐ Policy 956.12: Resolution and Documentation of Grievances (Not Personnel Complaints) (f) a system which provides that any appeal of a Policy 956.7: Unresolved Grievances/ grievance shall be heard by a person not Appeals ☒ ☐ ☐ directly involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within Policy 956.7: Unresolved Grievances/ ten (10) business days unless circumstances Appeals ☒ ☐ ☐ dictate a longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Policy 956.10 Reporting Sexual Abuse external methods to report sexual abuse and and Sexual Harassment references ☒ ☐ ☐ sexual harassment. PREA Policies Whether or not associated with a grievance, Policy 324: Complaints Against Staff concerns of parents, guardians, staff or other Both informal and formal complaint parties shall be addressed and documented in processes are available via the Citizens accordance with written policies and procedures Compliant process. Anyone may use this within a specified timeframe. ☒ ☐ ☐ process. If staff have concerns, there is a grievance process through the appropriate labor groups. All complaints are completed via a formal process. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 1362 REPORTING OF INCIDENTS Policy 957: Reporting of Incidents and Other Information A written report of all incidents which result in Policy 957.4.1: Reporting Requirements physical harm, use of force, serious threat of Policy 957.4.2: Submittal Process physical harm, or death of an employee, youth or other person(s) shall be maintained. Such written ☒ ☐ ☐ Compliant through policy. record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Policy 960: DNA Collection COLLECT DNA SPECIMENS, SAMPLES, Policy 960.7: Refusal to Submit DNA IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 DNA may be collected in the facility authorized law enforcement, custodial, or however force has not been used nor corrections personnel including peace officers, would it be. All efforts to obtain voluntary may employ reasonable force to collect blood ☒ ☐ ☐ compliance is attempted first. Any youth specimens, saliva samples, and thumb or palm that refuses DNA collection is referred print impressions from individuals who are back to the court for action. required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 960: DNA Collection reasonable force” shall be defined as the force Policy 960.7: Refusal to Submit DNA that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be Policy 960: DNA Collection preceded by efforts to secure voluntary Policy 960.7: Refusal to Submit DNA compliance. Efforts to secure voluntary compliance shall be documented and include ☒ ☐ ☐ an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior Policy 960: DNA Collection written authorization of the supervising officer Policy 960.7: Refusal to Submit DNA on duty. The authorization shall include ☒ ☐ ☐ information that reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 (1) If the use of reasonable force includes a cell Policy 960: DNA Collection extraction, the extraction shall be Policy 960.7: Refusal to Submit DNA videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of ☒ ☐ ☐ time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 961: Education Program Policy 961.3: Policy (a) School Programs The County Board of Education shall provide for Youth do not attend school at YTEC-D. the administration and operation of juvenile Youth are transferred to Indio JH or to court schools in conjunction with the Chief Southwest JH. The remainder of this Probation Officer, or designee pursuant to section does not apply. applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☐ ☐ ☒ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 (b) Required Elements Policy 961.5: Policy The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching ☐ ☐ ☒ Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the Policy 961.5: Policy education program shall be free from discriminatory action. Staff shall refer to ☐ ☐ ☒ transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 961.5: Policy Education Code and include, but not be limited ☐ ☐ ☒ to, courses required for high school graduation. (2) Information and preparation for the High School Policy 961.5: Policy Equivalency Test as approved by the California ☐ ☐ ☒ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 961.5: Policy education and vocational opportunities. ☐ ☐ ☒ (4) Administration of the High School Equivalency Policy 961.5: Policy Tests as approved by the California Department ☐ ☐ ☒ of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to Policy 961.5: Policy youth who do not demonstrate sufficient progress towards grade level standards. ☐ ☐ ☒ 7425 Riverside AMC YTEC-D JH PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 (6) The minimum school day shall be consistent Policy 961.5: Policy with State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☐ ☐ ☒ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth Policy 961.5: Policy regardless of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☐ ☐ ☒ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 961.6: School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary ☐ ☐ ☒ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Policy 961.6: School Discipline decisions made by probation staff that may ☐ ☐ ☒ affect the educational programming of students. (3) Except as otherwise provided by the State Policy 961.6: School Discipline Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☐ ☐ ☒ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 961.6: School Discipline education staff will develop policies and procedures that address the rights of any ☐ ☐ ☒ student who has continuing difficulty completing a school day. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 (d) Provisions for Special Populations Policy 961.7: Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☐ ☐ ☒ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall Policy 961.7: Provisions for Special be afforded an educational program that Populations addresses their language needs pursuant to all applicable state and federal laws and ☐ ☐ ☒ regulations governing programs for EL students. (e) Educational Screening and Admission Policy 961.8: Educational Screening and Admission (1) Youth shall be interviewed after admittance and ☐ ☐ ☒ a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; Policy 961.8: Educational Screening and Admission ☐ ☐ ☒ (B) Home Language Survey and the results of the Policy 961.8: Educational Screening and State Test used for English language Admission proficiency; ☐ ☐ ☒ (C) Needs and services of special populations as Policy 961.8: Educational Screening and defined by the State Education Code, including Admission but not limited to, students with special needs. ☐ ☐ ☒ (D) Discipline problems. Policy 961.8: Educational Screening and Admission ☐ ☐ ☒ (2) Youth will be immediately enrolled in school. Policy 961.8: Educational Screening and Educational staff shall conduct an assessment Admission to determine the youth's general academic ☐ ☐ ☒ functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 961.8: Educational Screening and education plan shall be developed for each Admission youth within five school days. ☐ ☐ ☒ 7425 Riverside AMC YTEC-D JH PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 (4) Upon enrollment, education staff shall comply Policy 961.8: Educational Screening and with the State Education Code and request the Admission youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☐ ☐ ☒ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 961.9: Educational Reporting (1) The complete facility educational record of the ☐ ☐ ☒ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 961.9: Educational Reporting provide appropriate credit (full or partial) for course work completed while in juvenile court ☐ ☐ ☒ school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 961.10: Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☐ ☐ ☒ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 961.11: Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- ☐ ☐ ☒ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 1371 PROGRAMS, RECREATION, AND Policy 962: Recreation, Programs and EXERCISE. Exercise The facility administrator shall develop and Policy 962.3: Policy implement written policies and procedures for programs, recreation, and exercise for all youth. Compliance is based on policy only. The intent is to minimize the amount of time youth Documentation provided however unit is are in their rooms or their bed area. very transitory. Technical assistance provided and discussion held that facility should ensure to include better ☒ ☐ ☐ documentation that includes information when youth are held beyond booking and require programing recreation and exercise. This could be accomplished in a different format than the other units or with the same form with a slight adjustment to account for the changes. Documentation should be turned in either way that notes zero youth present to avoid confusion. Juvenile facilities shall provide the opportunity for Policy 962.4.1: Minimum Requirements programs, recreation, and exercise a minimum of three hours a day during the week and five hours ☒ ☐ ☐ a day each Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, Policy 962.4.1: Minimum Requirements and exercise may be suspended only upon a written finding by the administrator/manager or ☒ ☐ ☐ designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule Policy 962.4.1: Minimum Requirements ☒ ☐ ☐ shall be posted in the living units. There will be a written annual review of the Policy 962.4.1: Minimum Requirements programs, recreation, and exercise by the YTEC programming would be applicable responsible agency to ensure content offered is to YTEC-D. Due to transitory nature, see current, consistent, and relevant to the population. above comments. Facility managers ☐ ☐ ☒ informed that, in the future, this information must be maintained separately for YTEC-D. Marked as NA for this cycle. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 (a) Programs. All youth shall be provided with the Policy 962.4.1: Minimum Requirements opportunity for at least one hour of daily When in the facility, youth are provided programming to include, but not be limited to, with full program. In most cases, youth trauma focused, cognitive, evidence-based, have already been transferred out to best practice interventions that are culturally either Indio or Southwest JH. When they relevant and linguistically appropriate, or pro- are in the unit, full programming sheets social interventions and activities designed to are completed and are provided as proof reduce recidivism. These programs should be of practice, just as any other unit. based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: ☒ ☐ ☐ (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Policy 962.4.1 Minimum Requirements opportunity for at least one hour of daily access When in the facility, youth are provided to unscheduled activities such as leisure with full program. In most cases, youth reading, letter writing, and entertainment. ☒ ☐ ☐ have already been transferred out to Activities shall be supervised and include either Indio or Southwest JH. orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy 962.4.1 Minimum Requirements opportunity for at least one hour of large muscle When in the facility, youth are provided activity each day. with full program. In most cases, youth ☒ ☐ ☐ have already been transferred out to either Indio or Southwest JH. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 The administrator/manager may suspend, for a Policy 962.4.1: Minimum Requirements period not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 965: Faith Based Program 965.3 Policy The facility administrator shall provide access to 965.4 Requests for Faith Based religious services and/or religious counseling at Services/Counseling least once each week. Attendance shall be 965.5 Access to Faith Based voluntary. A youth shall be allowed to participate in ☒ ☐ ☐ Services/Counseling an activity outside of their room if he/she elects not to participate in religious programs. If a youth is in detention pending transfer Religious programs shall provide for: and want to go to church, they are allowed to go. (a) opportunity for religious services and Policy 965.3: Policy practices; 965.9: Faith -Based Programs Documentation for religious services provided for November 2021 and February 2022. Church services are held on Sundays ☒ ☐ ☐ with volunteers coming into the facility to provide services for all youth. Services were also offered by Zoom during COVID and youth declined to participate. Youth can request at any time for religious practice items. (b) availability of clergy; and, Policy 965.3: Policy 965.4 Requests for Faith Based Services/Counseling Policy 965.8: Faith-Based Representatives ☒ ☐ ☐ Youth may request for a pastor to visit. The request will be transferred to the next JH. (c) availability of religious diets. Policy 965.3: Policy 965.4 Requests for Faith Based Services/Counseling Policy 965.9.1: Diets ☒ ☐ ☐ Youth may request a religious diet. The request will be transferred to the next JH. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 1373 WORK PROGRAM Policy 966. 3: Work Program Policy The facility administrator shall develop policies and No documentation provided. There are procedures regarding the fair and consistent no current, formal work programs outside assignment of youth to work programs. Work of personal cleaning and unit clean up assigned to a youth shall be meaningful, ☒ ☐ ☐ due to COVID-19. constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Policy 968: Visiting Policy 968.3: Policy The facility administrator shall develop and implement written policies and procedures for Visits are held on the weekends for visiting, that include provisions for special visits. parents and guardians. Special visits with Youth shall be allowed to receive visits by parents, other family members may be scheduled guardians or persons standing in loco parentis, and with approval from facility managers. children of youth. Other family members, such as Youth who have children will also be grandparents and siblings, and supportive adults, allowed to have regular visitation with may be allowed to visit with the approval of the their child. facility administrator or designee, and in conjunction ☒ ☐ ☐ Zoom visits were completed during the with the youth’s case plan or in the best interest of pandemic. the youth. Technical assistance provided and discussed about providing a visiting log to address when in quarantine and when not. This was implemented immediately as noted when additional documentation requested to view implementation. All visits shall occur at reasonable times, subject Policy 968.3: Policy only to the limitations necessary to maintain order Policy 968.4: Requirements and security. Visitation shall not be denied solely Policy 968.5: Visiting Rules based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s ☒ ☐ ☐ No youth were denied visits during this criminal history represents a risk to the safety of time for any reason other than COVID. youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Policy 968.4: Requirements hours per week. Visits may be supervised, but Policy 968.5: Visiting Rules ☒ ☐ ☐ conversations shall not be monitored unless there is a security or safety need. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 Provisions for special visits, in addition to the two- Policy 968.6: Professional Visitation hour minimum and/or outside of the regular visiting Policy 968.7: Special Visitation hours, shall be accommodated as necessary and within the discretion of the facility administrator or Special visits are provided as needed. designee. Family therapy and professional visits ☒ ☐ ☐ shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 968.4: Requirements alternative, but not as a replacement, to in-person ☒ ☐ ☐ The facility offers virtual calling for youth visiting. to keep in touch with their families. 1375 CORRESPONDENCE Policy 970: Correspondence The facility administrator shall develop and If youth are in the detention unit, youth ☒ ☐ ☐ implement written policies and procedures for are offered to letter write during free time. correspondence which provide that: Letter writing is always an option. (a) there is no limitation on the volume of mail that Policy 970.4: Authorized Correspondence youth may send or receive; All correspondence, both incoming and ☒ ☐ ☐ outgoing, is documented. Youth may send and receive unlimited letters. (b) youth may send two letters per week postage Policy 970.4: Authorized Correspondence free; ☒ ☐ ☐ All postage is paid by the facility. (c) youth may correspond confidentially with state Policy 970.6.1: Privileged Mail and federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility staff may open and ☒ ☐ ☐ inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that Policy 970.6.2: Non-Privileged Mail described in (c), may be read by staff only when there is reasonable cause to believe facility ☒ ☐ ☐ safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 972: Telephone Access Policy 972.4 Detention Control The administrator of each juvenile facility shall Telephone Calls develop and implement written policies and Policy 972l5 Telephone Calls After procedures to provide youth with access to ☒ ☐ ☐ Admittance telephone communications. Youth are provided with access to the ICE-Inmate Calling Engine Phones. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 1377 ACCESS TO LEGAL SERVICES Policy 973: Access to Legal Services Youth may at any time contact their The facility administrator shall develop written attorney, their Probation Officer, etc. procedures to ensure the right of youth to have ☒ ☐ ☐ There are private rooms within the facility access to the courts and legal services. Such available for attorney visits. Youth may access shall include: call or write their attorneys free of charge. (a) access, upon request by the youth, to licensed Policy 973.4(a): Access to Courts and attorneys and their authorized representatives; ☒ ☐ ☐ Legal Services (b) provision for confidential consultation with Policy 973.4(b): Access to Courts and attorneys; and, ☒ ☐ ☐ Legal Services (c) unlimited postage free, legal correspondence Policy 973.4(c): Access to Courts and and cost-free telephone access as Legal Services ☒ ☐ ☐ appropriate. 1390 DISCIPLINE Policy 976.3: Policy The facility administrator shall develop and See below. Compliance based on policy implement written policies and procedures for the and interview. discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline shall be ☒ ☐ ☐ imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Policy 976.3(a): Policy ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet Policy 976.3(b): Policy and personal hygiene items, and clean ☒ ☐ ☐ clothing; (c) full nutrition; Policy 976.3(c): Policy ☒ ☐ ☐ (d) contact with parent or attorney; Policy 976.3(d): Policy We noted that in some cases youth are denied access to phones as part of discipline and behavior management yet ☒ ☐ ☐ in some cases this could disrupt communication with their parents. Technical assistance provided and facility managers noticed that youth cannot be denied contact to their parents (e) exercise; Policy 976.3(e): Policy ☒ ☐ ☐ (f) medical services and counseling; Policy 976.3(f): Policy ☒ ☐ ☐ (g) religious services; Policy 976.3(g): Policy ☒ ☐ ☐ (h) clean and sanitary living conditions; Policy 976.3(h): Policy ☒ ☐ ☐ (i) the right to send and receive mail; Policy 976.3(i): Policy ☒ ☐ ☐ (j) education; and, Policy 976.3(j): Policy ☒ ☐ ☐ (k) rehabilitative programming. Policy 976.3(k): Policy ☒ ☐ ☐ 7425 Riverside AMC YTEC-D JH PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 The facility administrator shall establish rules of Policy 976.3: Policy conduct and disciplinary penalties to guide the Policy 976.5: Minor Rule Violations conduct of youth. Such rules and penalties shall Policy 976.8: Major Rule Violations include both major violations and minor violations, be stated simply and affirmatively, and be made ☐ ☒ ☐ At inspection, it was noted there was no available to all youth. Provision shall be made to clear identifier between the action and provide accessible information to youth with the discipline/sanctions. This has now disabilities, limited English proficiency, or limited been addressed. Compliance is pending literacy. full implementation. 1391 DISCIPLINE PROCESS Policy 976: Incentives and Discipline Process The facility administrator shall develop and implement written policies and procedures for the No documentation specific to YTEC D administration of discipline which shall include, but provided. Documentation was specific to not be limited to: the YTEC program. While it is likely there was no documentation for the detention population due to the transitory nature of ☐ ☒ ☐ the unit, the facility must keep separate documentation. At inspection, it was noted there was no clear identifier between the action and the discipline/sanctions. This has now been addressed. Compliance is pending full implementation. (a) designation of personnel authorized to impose Policy 976.3: Policy discipline for violation of rules; ☒ ☐ ☐ Only Probation staff are responsible for imposing discipline. (b) prohibiting discipline to be delegated to any Policy 976.3: Policy youth; ☒ ☐ ☐ (c) definition of major and minor rule violations and Policy 976.5: Minor Rule Violations their consequences, and due process Policy 976.8: Major Rule Violations requirements; ☒ ☐ ☐ (d) trauma-informed approaches and positive 976.3: Policy behavior interventions; (Policy and Procedure not yet approved) ☐ ☒ ☐ (e) minor rule violations may be handled informally 976.3: Policy by counseling, advising the youth of expected 976.5: Minor Rule Violations conduct imposing a minor consequence. Discipline shall be accompanied by written ☒ ☐ ☐ documentation and a policy of review and appeal to a supervisor; and, 7425 Riverside AMC YTEC-D JH PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 (f) major rule violations and the discipline process Policy 976.3: Policy shall be documented and require the following: We found the policy, procedure, and the standard of work have not been fully updated, approved, and released to staff ☐ ☒ ☐ which looks to be causing confusion leading to compliance drift and ultimately leaves these sections non-compliant. (1) written notice of violation prior to a hearing; Policy 976.11 Procedure for Due Process for Major Discipline ☐ ☒ ☐ (Marked Non-Compliant as Policy and Procedure not yet approved) (2) accommodations provided to youth with Policy 976.3: Policy disabilities, limited literacy, and English language learners; Policy 976.10: Due Process for Discipline ☐ ☒ ☐ (Marked Non-Compliant as Policy and Procedure not yet approved) (3) hearing by a person who is not a party to Policy 976.11 Procedure for Due Process the incident; for Major Discipline (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (4) opportunity for the youth to be heard, Policy 976.11.1: Disciplinary Hearing present evidence and testimony; Process/ DHO Responsibilities ☐ ☒ ☐ (Marked Non-Compliant as Policy and Procedure not yet approved) (5) provision for youth to be assisted by staff in Policy 976.11.1: Disciplinary Hearing the hearing process; Process/ DHO Responsibilities (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (6) provision for administrative review. Policy 976.12: Procedures for the Appeal Process for Major Discipline (Marked Non-Compliant as Policy and ☐ ☒ ☐ Procedure not yet approved) (g) violations that result in a removal from camp or 976.8: Major Rule Violations commitment program, but not a return to court, will follow the due process provisions in (Marked Non-Compliant as Policy and ☐ ☒ ☐ subsection (e) above. Procedure not yet approved) 7425 Riverside AMC YTEC-D JH PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 1410 MANAGEMENT OF COMMUNICABLE • Juvenile Facilities Response Plan DISEASES. June 2, 2022 • Policy 987: Management of The health administrator/responsible physician, in Communicable Disease cooperation with the facility administrator and the • Medical Policies and Procedures local health officer, shall develop written policies • Juvenile Facilities Response Plan and procedures to address the identification, June 2, 2022 treatment, control and follow-up management of • Y114-Manament of communicable diseases. The policies and Communicable Disease procedures shall address, but not be limited to: • Y134 Communication on Patients Health Needs • Y128-Training for Child Supervision Personnel • Y131-Infectious Control Plan ☒ ☐ ☐ The facility is very cognizant of minimizing the spread of COVID-19. All staff and visitors entering the facility are temperature checked prior to entering the facility and their results are logged. Cleaning schedules have been established in all units and logs to ensure the schedules are adhered to. Youth are screened at intake prior to movement to their home Juvenile Hall. Youth are evaluated and tested at any sign of illness. (a) Intake health screening procedures; ☒ ☐ ☐ (b) Identification of relevant symptoms; ☒ ☐ ☐ (c) Referral for medical evaluation; ☒ ☐ ☐ (d) Treatment responsibilities during detention; ☒ ☐ ☐ (e) Coordination with public and private community-based resources for follow-up ☒ ☐ ☐ treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ The policies and procedures shall be updated as necessary to reflect communicable disease priorities identified by the local health officer and ☒ ☐ ☐ currently recommended public health interventions. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 1433 REQUESTS FOR HEALTH CARE Policy 990.4.1: Request for Services SERVICES (EXCERPT) There were no youth present to speak The health administrator, in cooperation with the with in the facility. We will look for youth facility administrator, shall develop policy and ☒ ☐ ☐ at the next follow up visit to follow up procedures to establish a daily routine for youth to with regarding these areas. convey requests for emergency and non- emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 1018: Standard Facility Clothing Issue The youth’s personal clothing, undergarments and There were no youth present to speak footwear may be substituted for the institutional with in the facility. clothing and footwear specified in this regulation. ☒ ☐ ☐ The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, Policy 1018.4(a) Issuance of Clothing easily laundered, in good repair, and free of ☒ ☐ ☐ holes and tears. (b) The standard issue of climatically suitable Policy 1018.4(c) Issuance of Clothing clothing for youth shall consist of but not be ☒ ☐ ☐ limited to: (1) Socks and serviceable footwear; Policy 1018.4(c)1 Issuance of Clothing ☒ ☐ ☐ (2) Outer garments; Policy 1018.4(c)5 Issuance of Clothing ☒ ☐ ☐ (3) New non-disposable underwear which Policy 1018.4(c)3 Issuance of Clothing shall remain with the youth throughout their ☒ ☐ ☐ stay, and; (4) Undergarments, that are freshly laundered Policy 1018.4(c)4 Issuance of Clothing and free of stains, including tee shirts and ☒ ☐ ☐ bras. (c) Clothing is laundered at the temperature Policy 1018.4(b) Issuance of Clothing required by local ordinances for the commercial laundries and dried completely in ☒ ☐ ☐ a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Policy 1018.4(c)8 Issuance of Clothing ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Policy 1020.4 Frequency The facility administrator shall develop and There were no youth present to speak implement written policies and site-specific with in the facility. procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more frequent ☒ ☐ ☐ exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 1484 CONTROL OF VERMIN IN YOUTH’S Policy 1022. Control of Vermin and Ecto- PERSONAL CLOTHING Parasites in Youths’ Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination ☒ ☐ ☐ and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 1024: Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the There were no youth present to speak facility administrator for the availability of personal with in the facility. hygiene items. Each female youth shall be ☒ ☐ ☐ provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Policy 124.4(a) Requirements ☒ ☐ ☐ (b) Toothpaste; Policy 124.4(b) Requirements ☒ ☐ ☐ (c) Soap; Policy 124.4(c) Requirements ☒ ☐ ☐ (d) Comb; Policy 124.4(d) Requirements ☒ ☐ ☐ (e) Shaving implements; Policy 124.4 Requirements ☒ ☐ ☐ (f) Deodorant; Policy 124.4(e) Requirements ☒ ☐ ☐ (g) Lotion; Policy 124.4(f) Requirements ☒ ☐ ☐ (h) Shampoo; and, Policy 124.4(g) Requirements ☒ ☐ ☐ (i) Post-shower conditioning hair products. Policy 124.4(h) Requirements ☒ ☐ ☐ Youth shall not be required to share any personal Policy 124.4 Requirements care items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the ☒ ☐ ☐ skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 1486 PERSONAL HYGIENE Policy 1025: Personal Hygiene There shall be written policies and site specific There were no youth present to speak procedures developed and implemented by the with in the facility. facility administrator for showering/bathing and ☒ ☐ ☐ brushing of teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 1026: Shaving Policy 1026.3 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons There were no youth present to speak of identification in Court. All youth shall have equal with in the facility. ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Policy 1027: Hair Care Services Policy 1027.3: Policy Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services There were no youth present to speak monthly. Equipment shall be cleaned and ☒ ☐ ☐ with in the facility. disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 1028: Standard Bedding and Linen Issuance Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth ☒ ☐ ☐ There were no youth present to speak entering a living area who is expected to remain with in the facility. overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination Policy 1028.4(a) Issuance which meets the requirements of Section 1502 ☒ ☐ ☐ of these regulations; (b) One pillow and a pillow case unless provided Policy 1028.4(b) Issuance for in (a) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Policy 1028.4(c) Issuance ☒ ☐ ☐ (d) One towel; and, Policy 1028.4(d) Issuance ☒ ☐ ☐ (e) One blanket or more, up on request Policy 1028.4(e) Issuance ☒ ☐ ☐ 7425 Riverside AMC YTEC-D JH PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 1501 BEDDING LINEN EXCHANGE Policy 1029.4 Frequency There were no youth present to speak The facility administrator shall develop and with in the facility. implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen issued to each youth ☒ ☐ ☐ housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or 1029.4 Frequency laundered once a month. 1029.5 Soiled Bedding and Linen ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND Policy 1031 Facility Sanitation, Safety MAINTENANCE and Maintenance. The facility administrator shall develop and There were no youth present to speak implement written policies and site-specific with in the facility. procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout The unit was clean and orderly. the facility. The plan shall provide for a regular schedule of housekeeping tasks, equipment, ☒ ☐ ☐ including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7425 Riverside AMC YTEC-D JH PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. (Refer to the JPCF ☒ ☐ ☐ Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through ☒ ☐ ☐ 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the facility) as outlined in ☒ ☐ ☐ the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Vi ☐ Dependent or neglected minors who are defined olati under Section 300 of the Welfare and Institutions ☒ ☐ on Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate Vi ☐ from Juvenile Delinquents (WIC 602)? (WIC olati ☒ ☐ 207[d]). on Federal Minors (ICE Holds or ORR Contract) are held in the facility. ☐ ☒ ☐ If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a ☐ ☒ ☐ person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Vi ☐ separated from minors. olati ☒ ☐ on 7425 Riverside AMC YTEC-D JH PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 Adult inmates from an adult facility (e.g. inmate Vi workers or “Scared Straight” programs) are not ☐ olati allowed in the facility in a manner that allows ☒ ☐ on contact with minors. 7425 Riverside AMC YTEC-D JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7425 FACILITY: YTEC D at Alan M. Crogan Youth Treatment/Education TYPE: RC:16 Center (AMC-YTEC) JH FIELD REPRESENTATIVE: DATE Lisa Southwell September 2, 2022 ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds LIVING UNITS Iota - (RC20) **Bold denotes Camp, Italics denotes SYTF, _ denotes detention beds 1-3,5-8,10- Single, 8 8 1 1 8 8 8 8 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 1 1 1 1 1 1 1 1 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 0 1 0 1 0 1 0 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet 20(ADA) Single, 0 1 0 1 0 1 0 1 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet N N N N NA A A A A Quad NA NA NA NA NA 2040 Sq. Feet N N N N NA Shared Quad with AC A A A A *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7425 Riverside AMC YTEC-D JH LASE 20-22 - 1 - ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds ** Rooms are within just a few inches of each other. 10.7 x 7.3, 7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19, 2.3 x2.8 Assessment Unit: Alpha Unit-Detention Unit (RC6) 1 (ADA) Single, 1 1 1 1 112 Sq. Feet 1 0 1 1 0 Locked 2-6 Single, 5 1 5 5 85 Sq. Feet 1 0 1 1 0 Locked Dayroom NA NA NA NA NA 1175 Sq. Feet 1 0 2 1 Classroom NA NA NA NA NA 400 Sq. Feet N N N N NA A A A A Quad NA NA NA NA NA 38 x37 Sq. Feet N N N N NA A A A A 2020-2022: Separated LASE from Campus to separate LASE. RC for YTEC-D 16 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7425 Riverside AMC YTEC-D JH LASE 20-22 - 2 - JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7426 FACILITY: TYPE: RC:31 SYTF at AMC YTEC Camp FIELD REPRESENTATIVE: DATE Lisa Southwell September 2, 2022 ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S LIVING UNITS Delta Unit-Pathways to Success 1 Program-SYTF (RC20) 1-3,5-8,10- Single, 16 1 16 16 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 2 1 2 2 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 1 1 1 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet 20(ADA) Single, 1 1 1 1 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AB ** Rooms are within just a few inches of each other.10.7 x 7.3,7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19 2.3 x2.8 Sigma Unit-Commitment Camp/SYTF (RC 20) **Bold denotes Camp, Italics denotes SYTF, _ denotes detention beds *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7426 Riverside SYTF Camp LASE 20-22 - 1 - ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S 1-3,5-8,10- Single, 8 8 1 1 8 8 8 8 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 1 1 1 1 1 1 1 1 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 0 1 0 1 0 1 0 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet 20(ADA) Single, 1 0 1 0 1 0 1 0 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AA ** Rooms are within just a few inches of each other. 10.7 x 7.3, 7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19, 2.3 x2.8 Beta Unit-Commitment Camp (RC 20) **Bold denotes Camp, Italics denotes SYTF, _ denotes detention beds 20(ADA) Single, 1 1 1 1 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AD ** Rooms are within just a few inches of each other. 10.7 x 7.3, 7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19, 2.3 x2.8 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7426 Riverside SYTF Camp LASE 20-22 - 2 - Update 2020-2022: Effective 9/8/22. YTEC Detention: BSCC Number: 7425 RC 16 YTEC Camp: BSCC Number: 7422 RC 59 YTEC SYTF: BSCC Number: 7426 RC 31 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7426 Riverside SYTF Camp LASE 20-22 - 3 -