Riverside Probation (2023-2024 inspection cycle)

October 30, 2023 Christopher Wright, Chief Probation Officer Riverside Probation Department 3960 Orange Street, Suite 600 Riverside, CA 92501 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, RIVERSIDE COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Wright: The 2023-2024 Comprehensive Inspection of the Riverside County Probation Department has been completed. A pre-inspection briefing was held on Thursday, August 10, 2023, and the following facilities were inspected between Tuesday, October 10, 2023 and Wednesday, October 18, 2023: FACILITY NAME BSCC # FACILITY TYPE Southwest Juvenile Hall 7420 JH Indio Juvenile Hall 7421 JH Alan M. Crogan YTEC 7423 CAMP YTEC-D 7425 JH Riverside SYTF 7426 SYTF Riverside SYTF-Indio 7428 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. Christopher Wright, Chief Probation Officer Page 2 No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Thursday, October 19, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at shay.molennor@bscc.ca.gov or call (916) 708-2062 if you have any questions. Sincerely, SHAY MOLENNOR Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Riverside County Juvenile Court* Chair, Juvenile Justice Commission, Riverside County* Chair, Board of Supervisors, Riverside County* County Administrator, Riverside County* Joseph Doty, Chief Deputy (electronic copy) Daniel Castaneda, Division Director (electronic copy) Michael Brinkman, Division Director (electronic copy) Rachel Ligtenberg, Division Director (electronic copy) Monica Rose, Division Director (electronic copy) Rebecca Cloyd, Assistant Division Director (electronic copy) *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7420+ Riverside Probation JH CAMP SYTF LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7420 FACILITY NAME: Southwest Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Daniel Castaneda-Division Director, Lori Wilson-Assistant Division Director, Rebecca Cloyd- Assistant Division Director, Alana Jones- Supervising Probation Officer, B. Walsh-Supervising Probation Officer, S. Macias Senior Probation Corrections Officer, R. Swafford Probation Corrections Officer II, Johnny Ortega-Food Services Manager, Arthur Kimball and Peter Ainsworth-Riverside Office of Education, Saul Copado and Lynette Gayneaux-Riverside University Correctional Health System, Dwayne George-Riverside University Behavioral Health System, Male youth ages 16 and 18, female youth ages 16 and 17 FIELD REPRESENTATIVE: Shay Molennor DATE: October 17-18, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Policy 903 County Inspection and Evaluation OF BUILDING AND GROUNDS of Building and Grounds Policy 903 (a) On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ November 1, 2022. documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Policy 903 (b) clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); September 1, 2022. (c) local health officer, inspection in accordance with Policy 903 (c) Health and Safety Code Section 101045; Environmental: September 7, 2023 ☒ ☐ ☐ Medical/Mental Health: September 8, 2022. Nutrition: September 8, 2022. (d) county superintendent of schools on the adequacy of Policy 903 (d) educational services and facilities as required in Section ☒ ☐ ☐ 1370; October 6, 2022. (e) juvenile court as required by Section 209 of the Policy 903 (e) Welfare and Institutions Code; and, ☒ ☐ ☐ November 2, 2022. (f) the Juvenile Justice Commission as required by Policy 903 (f) Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ Probation Commission as required by Section 240 of the December 6, 2022. Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7420 Riverside Southwest JH PRO 23-24 Page 1 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Policy 905 Appointment and Qualifications BSCC Note: Compliance with this section is determined A memorandum dated May 24, 2023, by by receipt of the Chief Probation Officer’s certification Chief Probation Officer Christopher Wright letter confirming that all elements of regulation are met. addressed all elements of this regulation. (a) Appointment ☒ ☐ ☐ One Probation Division Director and one In each juvenile facility there shall be a superintendent, Assistant Probation Division Director oversee director or facility manager in charge of its program and the operations and employees of Southwest employees. Such superintendent, director, facility Juvenile Hall. manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 905.4 (a) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 905.4 (b) Employee Qualifications examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 905.4 (c) Employee Qualifications and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 905.4 (d) Employee Qualifications employee, and psychological examination in accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Policy 905.4 Employee Qualifications employees of the facility, who may be present at the facility, shall have such clearance and qualifications as Policy 908 Initial Orientation for Nonsworn may be required by law, and their presence at the facility ☒ ☐ ☐ Staff and Others shall be subject to the approval and control of the facility manager. 1321 STAFFING Policy 906.4 (a) Staffing Requirements Each juvenile facility shall: The agency changes shifts every August. (a) have an adequate number of personnel sufficient to Reviewed two weeks of the August 2023 carry out the overall facility operation and its staffing schedules, master schedule, shift programming, to provide for safety and security of youth assignments, organizational chart, and leave and staff, and meet established standards and report. The population was 47 on the date of regulations; the inspection. ☒ ☐ ☐ • 2 Facility Administrators • 10 Supervising Probation Officers • 13 Senior Probation Corrections Officers (4 vacant) • 63 Probation Corrections Officers (32 vacancies) The agency is in compliance with this regulation. 7420 Riverside Southwest JH PRO 23-24 Page 2 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) ensure that no required services shall be denied Policy 906.4 (b) because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 906.4 (c) ☒ ☐ ☐ ensure adequate supervision of all staff members; (d) have a clearly identified person on duty at all times Policy 906.4 (e) who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; (e) have at least one staff member present on each living Policy 906.4 (f) ☒ ☐ ☐ unit whenever there are youth in the living unit; (f) have sufficient food service personnel relative to the Policy 906.4 (g) number and security of living units, including staff qualified and available to: plan menus meeting nutritional Reviewed the August 24, 2023, kitchen requirements of youth; provide kitchen supervision; direct schedule. The facility has a Correctional Food food preparation and servings; conduct related training Services Supervisor, two senior correctional ☒ ☐ ☐ programs for culinary staff; and maintain necessary cooks, and eight correctional cooks. The records; or, a facility may serve food that meets nutritional agency provides three hot meals and two standards prepared by an outside source; snacks per day. Interviews with youth were positive about the food served and one youth stated it was great. (g) have sufficient administrative, clerical, recreational, Policy 906.4 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other In addition to staff assigned to the housing support staff for the efficient management of the facility, units, the agency provides an appropriate and to ensure that youth supervision staff shall not be level of staff to operate booking, diverted from supervising youth; and, transportation, and clerical services. The agency provides a House Manager, two laundry workers, and a storekeeper. Maintenance and groundskeeping are provided by Riverside County Facilities Management. ☒ ☐ ☐ Medical services are provided 24 hours a day, seven days a week. Behavioral Health services are provided seven days a week. Coverage is typically provided from 7:30 a.m. to 8:00 p.m. After- hours on-call mental health coverage is available. (h) assign sufficient youth supervision staff to provide Policy 906.4 (i) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy 906.5 (a) Youth-To-Staff Ratio by (A) during the hours that youth are awake, one Facility ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Policy 906.5 (b) room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; 7420 Riverside Southwest JH PRO 23-24 Page 3 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff Policy 906.5 (c) members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy 906.5 (d) duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Policy 906.5 (f) duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls The facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The facility is not a Camp. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; 7420 Riverside Southwest JH PRO 23-24 Page 4 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION A memorandum dated May 24, 2023, by AND TRAINING Chief Probation Officer Christopher Wright addressed all elements of this regulation. (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to ☒ ☐ ☐ their duties, including: Policy 907.4 (a) Detainee Supervision Staff (1) youth supervision duties; Orientation and Training Policy 907.4 (a)(1) Policy 907.4 (a)(2) (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 907.4 (a)(3) (3) the identity of their supervisor; ☒ ☐ ☐ (4) the identity of persons who are responsible to Policy 907.4 (a)(4) them; ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Policy 907.4 (a)(5) their responsibility; and ☒ ☐ ☐ (6) ethical responsibilities. Policy 907.4 (a)(6) ☒ ☐ ☐ (b) Prior to assuming any responsibility for the Policy 907.4 (b) supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility- Staff receive 80 hours of initial orientation specific orientation, including: ☒ ☐ ☐ and training. Reviewed eight Sworn Staff Orientation and Training logs. The agency is in compliance with this regulation. Policy 907.4 (b)(2) (1) individual and group supervision techniques; ☒ ☐ ☐ (2) regulations and policies relating to discipline and Policy 907.4 (b)(3) rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 907.4 (b)(4) (4) suicide prevention and response to suicide Policy 907.4 (b)(5) ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 907.4 (b)(6) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Policy 907.4 (b)(7) ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Policy 907.4 (b)(8) (8) routine security measures, including facility Policy 907.4 (b)(9) ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Policy 907.4 (b)(10) ☒ ☐ ☐ mental health services; 7420 Riverside Southwest JH PRO 23-24 Page 5 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (10) documentation; and ☒ ☐ ☐ Policy 907.4 (b)(11) (11) fire/life safety training ☒ ☐ ☐ Policy 907.4 (b)(12) (c) Prior to assuming sole supervision of youth, each Policy 907.4 (d) youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ The BSCC Standard and Training for Officer Core Course pursuant to Penal Code Section Corrections found the agency in compliance 6035. with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 907.4 (e) supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 909.3 Fire and Life Safety Whenever there is a youth in a juvenile facility, there shall Youth supervision staff receive Fire and Life be at least one wide awake person on duty at all times Safety training through CORE. The agency who meets the training standards established by the provided a list of all CORE-trained staff. The Board for general fire and life safety which relate memorandum as to staff training dated May specifically to the facility. ☒ ☐ ☐ 24, 2023, by Chief Probation Officer Christopher Wright confirmed compliance with this regulation. 1324 POLICY AND PROCEDURES MANUAL Policy 910.3 Policy and Procedures Manual All facility administrators shall develop, publish, and The Riverside County Probation Department implement a manual of written policies and procedures Manual is utilized by all facility programs. The that address, at a minimum, all regulations that are agency utilizes Lexipol for its manual. The applicable to the facility. Such a manual shall be made administration tracks the review of policy on available to all employees, reviewed by all employees, ☒ ☐ ☐ an internal spreadsheet. Lexipol will publish and shall be administratively reviewed at a minimum new dates once finalized. Reviewed the every two years, and updated, as necessary. Those agency’s tracking spreadsheet. In addition, records relating to the standards and requirements set the agency utilizes work standards for clerical, forth in these regulations shall be accessible to the Board line staff, and supervisors to clarify on request. procedures. The agency is in compliance with The manual shall include: this regulation. (a) table of organization, including channels of Policy 910.4 (a) ☒ ☐ ☐ communications and a description of job classifications; (b) responsibility of the probation department, purpose Policy 962 Recreation, Programs, and of programs, relationship to the juvenile court, the Exercise Juvenile Justice/Delinquency Prevention Commission or Policy 1044 Operation of Riverside County ☒ ☐ ☐ Probation Committee, probation staff, school personnel Juvenile Facilities and other agencies that are involved in juvenile facility Policy 1048 Responsibility of Probation programs; Department to Collaborative Partners (c) responsibilities of all employees; Policy 1049 Responsibilities of All Juvenile ☒ ☐ ☐ Facility Staff (d) initial orientation and training program for employees; Policy 907.4 (a) Detainee Supervision Staff ☒ ☐ ☐ Orientation and Training Policy (e) initial orientation, including safety and security issues Policy 908.36 Initial Orientation for Non-sworn and anti-discrimination policies, for support staff, contract Staff and Others employees, school, mental/behavioral health and medical staff, program providers and volunteers; Reviewed the Non-Sworn Orientation Packet ☒ ☐ ☐ and PREA orientation material which require signed acknowledgment of receipt. The facility is in compliance with this regulation. (f) maintenance of record-keeping, statistics and Policy 1044 ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 1044 (2) legal and proper care of youth; ☒ ☐ ☐ Policy 1044 7420 Riverside Southwest JH PRO 23-24 Page 6 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 957 Reporting of Incidents and Other (3) maintenance of individual youth's records; ☒ ☐ ☐ Information (4) supply of information to the juvenile court and Policy 957 ☒ ☐ ☐ those authorized by the court or by the law; and, Policy 958 Confidentiality and Release of (5) release of information regarding youth. ☒ ☐ ☐ Information Riverside County Probation Department Code (g) ethical responsibilities; ☒ ☐ ☐ of Ethics Policy 943 Culturally Responsive, Gender (h) trauma-informed approaches; ☒ ☐ ☐ Responsive, and Trauma Informed (i) culturally responsive approaches; ☒ ☐ ☐ Policy 943 (j) gender responsive approaches; ☒ ☐ ☐ Policy 943 (k) a non-discrimination provision that provides that all Policy 1050 Youth Non-discrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 916 Safety Equipment Control chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy 1051 Medi-Cal Information, Eligibility Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and Enrollment and, (n) establishment of a policy that prohibits all forms of Policy 1008 Prison Rape Elimination Act sexual abuse, sexual assault and sexual harassment. (PREA) of 2003 The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 911.3 Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 911.8 Prevention with two-year retention of the inspection record; Reviewed monthly fire and life safety inspections from August 2022 through September 2023. The agency utilizes a ☒ ☐ ☐ comprehensive General Facility checklist to meet the requirements of this regulation. The facility is in compliance with this regulation. (c) fire prevention inspections as required by Health and Policy 911.8 ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); 7420 Riverside Southwest JH PRO 23-24 Page 7 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) an evacuation plan; Policy 911.5 Fire Safety Plan Policy 930 Southwest Juvenile Hall ☒ ☐ ☐ Evacuation Plan (e) documented fire drills not less than quarterly; Policy 911.8 The agency conducts fire drills monthly and ☒ ☐ ☐ documents them in a memo. Reviewed fire drills from September 2022 through October 2023. The facility is in compliance with this regulation. (f) a written plan for the emergency housing of youth in Policy 911.6 Emergency Housing of Youth the case of fire; and, ☒ ☐ ☐ Youths are to be transported to the agency’s other facilities for emergency housing. (g) development of a fire suppression pre-plan in Policy 911 cooperation with the local fire department. The facility’s fire suppression pre-plan was ☒ ☐ ☐ developed in conjunction with the Riverside County Fire Department, Station #83 on December 21, 2021. 1326 SECURITY REVIEW Policy 912.4 Security Review Each facility administrator shall develop policies and A memorandum dated September 8, 2023, by procedures to annually review, evaluate, and document Assistant Division Director Rebecca Cloyd security of the facility. The review and evaluation shall addressed this regulation. include internal and external security, including, but not ☒ ☐ ☐ limited to, key control, equipment, and staff training. Reviewed the Annual Security Form completed on August 11, 2023. The review encompasses facility safety, fire/life safety, safety equipment inventory, and key control and staff training. 1327 EMERGENCY PROCEDURES Policy 917 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: Policy 918 Hostages Policy 919 Riot Control (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Policy 920 Escapes/AWOL Policy 949 11:88 Radio Call (b) civil disturbance, active shooter and terrorist Policy 1055 Civil Disturbance, Active ☒ ☐ ☐ attack; Shooter, Terrorist Attack Policy 923 Earthquake Policy 924 Fire (c) fire and natural disasters; ☒ ☐ ☐ Policy 926 Utility Outage Policy 927 Smog Episodes and Excessive Heat (d) periodic testing of emergency equipment; ☒ ☐ ☐ Policy 916 Safety Equipment Control 917.4 Emergency Action Plan-Emergency (e) emergency evacuation of the facility; and ☒ ☐ ☐ Evacuation Checklist 7420 Riverside Southwest JH PRO 23-24 Page 8 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 917.5 Annual Review A memorandum dated September 8, 2023, by Assistant Division Director Rebecca Cloyd noted the facility completed its annual review of emergency procedures in June 2023. (f) a program to provide all youth supervision staff ☒ ☐ ☐ with an annual review of emergency procedures. Reviewed signed staff acknowledgment of the Review of Emergency Procedures/Operational Plans & Juvenile Facility Services Policies form. The facility is in compliance with this regulation. 1328 SAFETY CHECKS Policy 931.3 Safety Check Policy The facility administrator shall develop and implement Reviewed safety checks for November 2022, policy and procedures that provide for direct visual and February and July 2023. The facility observation of youth at a minimum of every 15 minutes, utilizes Guard1 Plus to record safety checks. at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in The Duty Officer will review the rounds report holding cells or confined to their bed in a dormitory. one time each shift. They will investigate any Supervision is not replaced, but may be supplemented late or missing safety checks and errors in the by, an audio/visual electronic surveillance system system. Staff are required to complete an designed to detect overt, aggressive or assaultive incident report to address these behavior and to summon aid in emergencies. All safety discrepancies. Reviewed incident reports checks shall be documented with the actual time the from November 2022, February 2023, and check is completed. July 2023. The agency has a policy to conduct regular monitoring of safety checks. The Supervising Probation Officer is required each month to ☒ ☐ ☐ randomly compare safety checks in the computer or safety check form with recorded video. The audit is documented on an SPO Safety Check Monitoring Log. Reviewed audits that were completed in November 2022, February, July, August, and September 2023. The documentation reviewed affirms the facility is in compliance with this regulation. 7420 Riverside Southwest JH PRO 23-24 Page 9 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN Policy 932 Suicide Prevention Plan The facility administrator, in collaboration with the The agency utilizes a daily huddle in which healthcare and behavioral/mental health administrators, probation and collaborative partner agencies shall plan and implement written policies and meet to discuss the youth’s suicide watch procedures which delineate a Suicide Prevention Plan. status. Suicide status is monitored with a The plan shall consider the needs of youth experiencing Safety Watch Notification form, Safety Watch past or current trauma. Suicide prevention responses Daily Log Sheets, Safety Watch shall be respectful and in the least invasive manner Documentation Sheet, and Safety Watch consistent with the level of suicide risk. The plan shall Removal form. include the following elements: Reviewed documentation for nine Suicide Watch placements and one Suicide Attempt. Documentation included the Incident Report, ☒ ☐ ☐ daily huddle notes, MDT notes, duty log, and all forms utilized by the agency pertaining to Suicide documentation. An annual review of the Suicide Prevention Plan was documented in a memorandum dated September 8, 2023, by Assistant Division Director Rebecca Cloyd. This review addressed areas of improvement that the agency will address with medical and behavioral health. The documentation reviewed affirms the facility is in compliance with this regulation. (a) Suicide prevention training as required in Section Policy 932.6 Staff Training 1322, Youth Supervision Staff Orientation, and Training and the Juvenile Corrections Officer Core Course. The agency conducted a Suicide Prevention Drill on May 18, 2023. The agency also ☒ ☐ ☐ conducted a two-hour STC certified Suicide Prevention Refresher Training from June 2023 through September 2023. (b) Screening, Identification Assessment and Policy 932.7 Screening and Referral Precautionary Protocols MAYSI ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake Policy 932.7 processes shall be trained in screening youth for risk of suicide. The facility utilizes the MAYSI to screen for ☒ ☐ ☐ suicide risk. (3) All youth who have been identified during the Policy 932.8 Assessment intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to Policy 932.8 ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. 7420 Riverside Southwest JH PRO 23-24 Page 10 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Referral process to behavioral/mental health staff for Policy 932.8 Assessment assessment and/or services. Policy 932.10 Juvenile Facility Staff Responsibilities When Placing Youth on ☒ ☐ ☐ Safety Watch Policy 932.11 Duty Officer (DO) Supervising Probation Officer (SPO) Responsibilities (d) Procedures for monitoring of youth identified at risk Policy 932.9 Increased Monitoring ☒ ☐ ☐ for suicide. (e) Safety Interventions Policy 932.9 (1) Procedures to address intervention protocols for Policy 932.13 Safe Housing ☒ ☐ ☐ youth identified at risk for suicide which may include, Policy 932.15 Treatment but are not limited to: (A) Housing consideration Policy 932.13 Policy 932.13.1 Placement of Youth on ☒ ☐ ☐ Suicide Watch in a Room (B) Treatment strategies including trauma- Policy 932.15 ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff Policy 932.14 Responding to an Active how to respond to youth who exhibit suicidal ☒ ☐ ☐ Suicide behaviors. (f) Communication Policy 932.7 Screening and Referral (1) The intake process shall include communication with the arresting officer and family Law enforcement’s response to this inquiry is guardians regarding the youth’s past or present documented on the Juvenile Application for suicidal ideations, behaviors or attempts. Petition or on the Affidavit for Detention. Parents/Guardians are questioned by the ☒ ☐ ☐ Intake Officer and the information is recorded on the Juvenile Admittance Intake Packet Questionnaire which is completed at intake. Reviewed 10 admissions which affirmed the agency is in compliance with this element of the regulation. (2) Procedures for clear and current information Policy 932.12 Downgrading or Removing sharing about youth at risk for suicide with youth Youth from Intensive Monitoring ☒ ☐ ☐ supervision, healthcare, and behavioral/mental Policy 932.16 Communication health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy 932.17: Debriefing Attempts Policy 932.18: Review of Suicide and (1) Process for administrative review of the ☒ ☐ ☐ Serious Self Injuries Behavior circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 932.17(a) ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Policy 932.17(a) ☒ ☐ ☐ youth. 7420 Riverside Southwest JH PRO 23-24 Page 11 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Documentation Policy 932.9.1 Documentation (1) Documentation processes shall be developed to Policy 957 Reporting of Incident and ☒ ☐ ☐ ensure compliance with this regulation Other Information Youth identified at risk for suicide shall not be denied the Policy 932.13 Safe Housing opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 933 Reporting of Legal Actions Policy 933.4 Notification Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ The agency reported they had no legal action of confinement, filed against persons or legal entities for which they were required to provide responsible for juvenile facility operation. notification. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 934 Death and Serious Illness or OF A YOUTH WHILE DETAINED Injury of a Youth While Detained Policy 934.3 (1) Death of a Youth. Policy 934.5.3 Chief Probation Officer or (a) The facility administrator, in cooperation with Designee Responsibilities the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ The agency reported they had no deaths. procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 934 Death and Serious Illness or the facility administrator, shall develop written Injury of a Youth While Detained policies and procedures to assure there is a medical Policy 934.7 Medical and Operational and operational review of every in-custody death of Review a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 934.5 Required Written Reports the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 934.5 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 934.5.2 Facility Manager(s) (a) The facility administrator, in cooperation with Responsibilities the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7420 Riverside Southwest JH PRO 23-24 Page 12 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1342 POPULATION ACCOUNTING Policy 935.3 Population Accounting Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 936.4 BSCC Notification When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy 937 Admittance Procedures Policy 937.3 (a-e) The facility administrator shall develop and implement written policies and procedures for admittance of youth that emphasize respectful and humane engagement Reviewed 10 Juvenile Admission packets with youth, and reflect that the admission process may which consist of Application for Petition, be traumatic to youth who may have already Intake Questionnaire, CSEC Pre-Screening experienced trauma. Policies shall be trauma-informed, Tool, Probation Summary Page, Behavior culturally relevant, and responsive to the language and Log, and Medi-Cal Parent Consent. The literacy needs of youth. In addition to the requirements agency also develops admittance slips about of Sections 1324 and 1430 of these regulations: property, mental health, school, and health services. The agency retains this information in their case management system which also ☒ ☐ ☐ houses the completed Detention Risk Assessment and Initial Detention Youth Questionnaire. The facility is in compliance with this regulation. The facility is currently conducting a BSCC compliance training covering policies as to admission and procedures for completing the Juvenile Admittance and Juvenile Transfer Packet. The facility has a BSCC coordinator who organizes regular staff training to avoid compliance drift. (a) the admittance process shall include: Policy 937.7 Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of This information is documented on the ☒ ☐ ☐ Welfare and Institution Code Section 627; Intake Questionnaire. Policy 937.9 (h) Admittance Requirements This information is documented on the Intake Questionnaire. (2) Offer of a shower; ☒ ☐ ☐ Interviews with youth affirmed being offered a shower at intake. Policy 938 Personal Property (3) Documented secure storage of personal ☒ ☐ ☐ belongings; 7420 Riverside Southwest JH PRO 23-24 Page 13 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 1010.4: Frequency of Serving This information is documented on the Intake Questionnaire. (4) Offer of food upon arrival; ☒ ☐ ☐ Interviews with youth affirmed being offered food at intake. (5) Screening for physical and behavioral health Policy 937.6.1 Intake Health Screening and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Policy 937.10 (i) Admittance disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ Requirements and 1430 of these regulations; (7) Contact with Regional Center for the Policy 946.5 Developmentally Disabled Developmentally Disabled for youth that are Youth suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Policy 1054 Transgender and Intersex (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Detainees (b) juvenile hall administrators shall establish written Policy 937.8 Detain/Release Decision criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy 937 Admittance Procedures juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform A Custody Commitment Time Notification them of program guidelines and provide written ☒ ☐ ☐ form is utilized to notify commitment youth of screening criteria for inclusion and exclusion from the the estimated program length. The youth will program. sign and receive a copy of this form. (d) juvenile halls shall develop policies and procedures Policy 940.4 Time Ordered that advise any committed youth of the estimated length of his/her stay. A Custody Commitment Time Notification ☒ ☐ ☐ form is utilized to notify youth committed to the juvenile hall. The youth will sign and receive a copy of this form. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 1008.5.1: Screening for Risk of ABUSE Sexual Victimization and Abusiveness The facility administrator shall develop and implement The agency utilizes the PREA Screening written policies and procedures to reduce the risk of ☒ ☐ ☐ Assessment located in its case management sexual abuse by or upon youth. The policy shall require system. Reviewed 10 screenings. The facility staff to assess each youth within 72 hours of facility is in compliance with this regulation. admission based on the following information: (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Policy 1008.5.1 (a) (b) Gender nonconforming appearance or manner; or Policy 1008.5.1 (b) identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 1008.5.1 (c) (d) Age; ☒ ☐ ☐ Policy 1008.5.1 (d) (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 1008.5.1 (e) (f) Physical size and stature; ☒ ☐ ☐ Policy 1008.5.1 (f) (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 1008.5.1 (g) (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 1008.5.1 (h) (i) Physical disabilities; ☒ ☐ ☐ Policy 1008.5.1 (i) (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 1008.5.1 (j) 7420 Riverside Southwest JH PRO 23-24 Page 14 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) Any other specific information about the individual Policy 1008.5.1 (k) youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 1008.5. conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 1008.5.1 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 941 Release Procedures The facility administrator shall develop and implement Reviewed 10 releases which consisted of written policies and procedures for release of youth from Juvenile Release Packet and release custody which provide for: information located in the case management system. The facility is in compliance with this regulation. ☒ ☐ ☐ The facility is currently conducting BSCC compliance training covering release policies and procedures to complete the Juvenile Release Packet. The facility has a BSCC coordinator who organizes regular staff training to avoid compliance drift. Policy 941.6 Detention Control Officer (a) verification of identity/release papers; ☒ ☐ ☐ (DCO) Responsibilities Policy 941.6 (b) return of personal clothing and valuables; ☒ ☐ ☐ Youth sign acknowledgement of return of personal property as part of the Juvenile Release Packet. (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Policy 941.6 (d) notification to the facility health care provider in Policy 941.6 accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; and, An email is sent out to medical notifying them ☒ ☐ ☐ of the release, in addition, a phone call is made at the actual release. Documented in the client management system. Policy 941.6 Reviewed the Probation and Riverside County Office of Education Youth Transition (e) notification of school staff; ☒ ☐ ☐ Protocol. An email is sent out to the school notifying them of the release, in addition, a phone call is made at the actual release. Documented in the client management system. 7420 Riverside Southwest JH PRO 23-24 Page 15 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 941.6 An email is sent out to mental health notifying (f) notification of facility mental health personnel. ☒ ☐ ☐ of release, in addition, to a phone call. Documented in the client management system. The facility administrator shall develop and implement Policy 946.5 Institutional Assessment and policies and procedures for post-disposition youth to Case Plan coordinate the provision of transitional and reentry services including, but not limited to, medical and The transition and re-entry form which is part behavioral health, education, probation supervision and of the initial assessment and case plan is community-based services. ☒ ☐ ☐ completed and provided to the youth and parents/guardians upon release. Provided technical assistance to review the form and make it applicable to youth being released from detention as it was created for commitment programs. The facility administrator shall develop and implement Policy 941.11 Temporary Release written policies and procedures for the furlough of youth Policy 941.11.2 Treatment Facilities: from custody. ☒ ☐ ☐ Furloughs 1352 CLASSIFICATION Policy 942.1: Classification- Purpose and Scope The facility administrator shall develop and implement written policies and procedures on classification of Reviewed 10 Youth Classification Plans youth for the purpose of determining housing placement ☒ ☐ ☐ which include periodic supervisor reviews. in the facility. The facility is in compliance with this Such procedures shall: regulation. (a) provide for the safety of the youth, other youth, Policy 942.4 Classification Assignment facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 942.3 ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 942.3 admittance to the facility; classification factors shall Policy 942.4 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 942.4.2 Review provisions that consider the level of supervision and the youth's behavior while in custody; and, A review of documents indicates the facility is ☒ ☐ ☐ completing periodic reviews every 30 days. The facility is in compliance with this regulation. 7420 Riverside Southwest JH PRO 23-24 Page 16 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provide that facility staff shall not separate youth Policy 942.4 from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 1054.4 Housing transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 1054 Transgender/Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☒ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Policy 1054.6 Addressing identity and shall refer to the youth by the youth’s Transgender/Intersex Youth preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of Reviewed documentation involving one youth ☒ ☐ ☐ gang or slang names or names that otherwise who was briefly housed in the facility. Staff compromise facility operations as determined by the followed their policy and procedures as facility manager or designee, and shall document any outlined in this regulation. decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 1054.7 Clothing themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 1054.4 Housing best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house ☒ ☐ ☐ youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 1054.8 Medical and Behavioral and intersex youth have access to medical and Health Providers ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 1054.4 necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 1054.5 Searches youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7420 Riverside Southwest JH PRO 23-24 Page 17 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1353 ORIENTATION Policy 944 Orientation The facility administrator shall develop and implement Youth are oriented upon admission and written policies and procedures to orient a youth prior to provided a Juvenile Detention Orientation placement in a living area. Both written and verbal Handbook. An Orientation Handbook receipt information shall be provided and supplemented with ☒ ☐ ☐ is signed by the youth and staff. Reviewed 10 video orientation if feasible. Provision shall be made to orientation receipts. The facility is in provide accessible orientation information to all compliance with this regulation. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and Policy 944 (a) ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions Policy 944 (c) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 944 (v) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 944 (d) (e) the existence of the grievance procedure, the steps Policy 944 (b) that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 944 (e) ☒ ☐ ☐ court process; (g) access to routine and emergency health and Policy 944 (f) ☒ ☐ ☐ mental health care; (h) access to education, religious services, and Policy 944 (g) ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 944 (h) (j) opportunity for personal hygiene and daily showers Policy 944 (i) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 944 (j) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 944 (k) ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 944 (o) ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 944 (p) (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 944 (q) (p) non-discrimination policy and the right to be free Policy 944 (r) from physical, verbal or sexual abuse and harassment ☒ ☐ ☐ by other youth and staff; (q) availability of services and programs in a language Policy 944 (s) ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 944 (t) ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 944 (u) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ Parents/guardians are referred to the questions and provides contact information for the Riverside County Probation Website for facility, medical, school and mental health; and, access to the Orientation Handbook. (t) a process by which youth may request access to Title Policy 944 (w) ☒ ☐ ☐ 15 Minimum Standards for Juvenile Facilities. 7420 Riverside Southwest JH PRO 23-24 Page 18 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354 SEPARATION Policy 945 Separation The facility administrator shall develop and implement Reviewed 13 instances in which the youth written policies and procedures that address: chose to self-separate and reviewed three incidents of medical separation. These instances are to be documented on the Medical Separation (MS)/Self-Placed ☒ ☐ ☐ Separation (SPS) Form. The form tracks Title 15 requirements and staff have to document hourly observations. For youth on SPS, the goal is to encourage the youth to rejoin the group in the shortest duration. The facility is in compliance with this regulation. (a) separation of youth for reasons that include, but are Policy 945.1.1 Definitions not be limited to, medical and mental health conditions, 945.4 Separations ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 945.3 ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 945.4 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 945.4 ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Policy 945.4 separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 945.4 of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7420 Riverside Southwest JH PRO 23-24 Page 19 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Policy 1053 Room Confinement (a) The facility administrator shall develop and Reviewed 15 instances of room confinement implement written policies and procedures addressing lasting less than four hours and two instances the confinement of youth in their room that are lasting twelve hours. The documentation consistent with Welfare and Institutions Code Section consisted of the Incident Report, Juvenile 208.3. The placement of a youth in room confinement Facility Room Confinement Report, and shall be accomplished in accordance with the following safety check log. All were for fighting or guidelines: threatening other youth or staff. Staff effectively documented the behavior that justified the room confinement in the comments/counseling sheet. The two incidents which lasted twelve hours were well documented with goals and interventions. The staff made multiple attempts to reintegrate the youth who were involved in a multi-youth fight to de-escalate and resume programming. ☒ ☐ ☐ I interviewed four youths who were all placed in room confinement, three for fighting, and one for causing a safety and security issue. The youth indicated they were in their room from one hour up to four hours. All youth indicated staff made efforts to talk with them about the incident and if they could safely resume programming. All indicated room confinement is only used as a response to fights or if someone is causing a safety and security issue. The facility is in compliance with this regulation. (1) Room confinement shall not be used before Policy 1053.3 other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 1053.3 purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy 1053.3 that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy 1053.4 Use of Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 1053.4 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 1053.4 (3) Develop an individualized plan that includes the Policy 1053.4 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 1053.4 ☒ ☐ ☐ four hours, staff shall do each of the following: 7420 Riverside Southwest JH PRO 23-24 Page 20 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (A) Document the reasons for room confinement Policy 1053.4 and the basis for the extension, the date and time Policy 1053.4 Documentation the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 1053.4 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 1053.4 facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 1053.3 single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Policy 1053.3 ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 1053.3 conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 1053.3 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 1053.3 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 946 Institutional Assessment and Case Plan The facility administrator shall develop and implement written policies and procedures for assessment and Reviewed 10 Initial Youth Detention case planning. Questionnaires which are utilized to create the Detention Assessment and Case Plan. If a youth is held for more than 40 days a Case Plan Objectives and Responsibilities is ☒ ☐ ☐ completed. A Transitional and Re-Entry Plan is completed before release. Provided technical assistance for the agency to continue to audit case plans for completeness and timely reviews. The facility is in compliance with this regulation. 7420 Riverside Southwest JH PRO 23-24 Page 21 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: Policy 946.4 The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 946.4 (1) A case plan shall be developed for each youth ☒ ☐ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Policy 946.4 ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Policy 946.4 ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy 946.4 a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 946.4 the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Policy 946.4 subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ A Transitional and Re-Entry Plan is 1351; and, completed before release in conjunction with probation, school, medical and mental health. (5) in as much as possible and if appropriate, the Policy 946.4 plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy 947 Counseling and Casework Policy 947.5 Documentation The facility administrator shall develop and implement written policies and procedures ensuring the availability ☒ ☐ ☐ Reviewed 10 Behavioral Health referrals of appropriate counseling and casework services for all which were responded to timely by the youth. Policies and procedures shall ensure: service provider. (a) youth will receive assistance with needs or concerns Policy 947.4 Staff Responsibilities that may arise; Policy 947.4.1 Behavioral Health Referrals Policy 947.4.2 Behavioral Health Requests ☒ ☐ ☐ Policy 947.5 Staff are to report their observations and concerns about a youth’s emotional state to the Duty Officer and document them in the case management system and unit logs. (b) youth will receive assistance in requesting contact Policy 947.4.3 Other Requests with parents, other supportive adults, attorney, clergy, probation officer, or other public official; and, Request to Contact forms are located in the ☒ ☐ ☐ living unit. Youth can also utilize the Youth Behavioral Health Service Request which is located and accessible in the living unit. (c) youth will be provided access to available resources Policy 947.6 Services Provided to meet the youth’s needs. ☒ ☐ ☐ 7420 Riverside Southwest JH PRO 23-24 Page 22 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE Policy 948 Use of Force Policy 948.3 The facility administrator, in cooperation with the Policy 948.12 Inappropriate Use of Force by responsible physician, shall develop and implement Staff written policies and procedures for the use of force, which may include chemical agents. Force shall never Reviewed 15 Use of Force Reports. The be applied as punishment, discipline, retaliation or reports involved youth involved in fights, treatment. threatening staff, or other youth. Staff (a) At a minimum, each facility shall develop policies consistently document attempts to de- and procedures which: escalate or utilize lesser uses of force. The video is reviewed on use-of-force incidents by the Duty Officer and facility ☒ ☐ ☐ management. A Use of Force Review is convened once a month. Interviews with youth indicate the staff attempts to counsel youth and provide clear warnings before use-of-force incidents. Those youth who were involved in a use of force incident stated it was for fighting. The facility is in compliance with this regulation. (1) restricts the use of force to that which is deemed Policy 948.1.1 Definitions Policy reasonable and necessary, as defined in Section 948.3 1302 to ensure the safety and security of youth, staff, ☒ ☐ ☐ others and the facility. (2) outline the force options available to staff including Policy 948.1.1 Definitions both physical and non-physical options and define Policy 948.5 Interventions when those force options are appropriate. Policy 948.8 Defense Techniques Policy ☒ ☐ ☐ 948.9 Physical Restraints (3) describe force options or techniques that are Policy 948.12 Inappropriate Use of Force by ☒ ☐ ☐ expressly prohibited by the facility. Staff (4) describe the requirements of staff to report any Policy 948.12 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy 948.13 Incident Report Documentation includes time period and procedure for documenting Policy 957 Reporting of Incidents and Other and reporting the use of force, including reporting Information requirements of management and line staff and Policy 948.13.1 Duty Officer (DO)/Supervising procedures for reviewing and tracking use of force Probation Officer (SPO) incidents by supervisory and or management staff, ☒ ☐ ☐ Policy 948.13.2 Facility Managers’ which include procedures for debriefing a particular Responsibilities incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that The incident reports consistently address the may have been experienced by staff and /or the youth debriefing of youth and staff. involved. (6) Include an administrative review and a system for Policy 948.13.2 ☒ ☐ ☐ investigating unreasonable use of force. 7420 Riverside Southwest JH PRO 23-24 Page 23 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) define the role, notification, and follow-up Policy 948.7 Physical Restraint procedures required after use of force incidents for Techniques medical, mental health staff and parents or legal Policy 948.8 Defense Techniques guardians. 948.10.4 Once Staff Decide to Use OC Spray The incident reports document required ☒ ☐ ☐ notifications. Medical staff are immediately notified and respond to the units to provide clearance or direct follow-up care. Provided technical assistance to the agency to clarify policy to ensure notifications are provided in all use-of-force incidents and not those just involving injury or chemical agents. (8) describe the limitations of use of force on pregnant Policy 948.11 Use of Force Involving youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ Pregnant Youth and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 948.10 Chemical Agents/Oleoresin option shall include policies and procedures that: Capsicum (OC) Spray (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Policy 948.10.2 When to Use OC Spray there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts Five of the fifteen Use of Force reports ☒ ☐ ☐ have been unsuccessful or are not reasonably reviewed involved the use of chemical agents. possible. The staff clearly documented warnings and attempts to de-escalate. (3) outline the facility’s approved methods and Policy 948.10.5 OC Spray Aftercare timelines for decontamination from chemical agents. Procedures This shall include that youth who have been exposed to chemical agents shall not be left unattended until Youths are placed on Direct Visual that youth is fully decontaminated or is no longer Supervision for one hour after being exposed suffering the effects of the chemical agent. to chemical agents. If they decline decontamination the youth is directly supervised for two hours. The OC Spray ☒ ☐ ☐ Checklist ensures all elements of this regulation are met. Youth interviewed who were involved in use- of-force incidents involving chemical agents indicate they were directly taken to decontaminate and were never left alone. All youth indicated they told staff when they were no longer suffering the effects. (4) define the role, notification, and follow-up Policy 948.10.4 Once Staff Decide to procedures required after use of force incidents Use OC Spray involving chemical agents for medical, mental health Policy 948.10.5 (g) staff and parents or legal guardians. Policy 948.13.1 Duty Officer/Supervising Probation Officer ☒ ☐ ☐ The incident reports consistently document all required notifications after use-of-force incidents involving chemical agents. 7420 Riverside Southwest JH PRO 23-24 Page 24 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) provide for the documentation of each incident of Policy 948.13 Incident Report use of chemical agents, including the reasons for Documentation which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Policy 948.4 Required Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions Policy 948.8 ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 948.8 ☒ ☐ ☐ application. (3) signs or symptoms that should result in Policy 948.8 ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Policy 948.8 ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 948.8 ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Policy 948.8 ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 951: 1.1 Use of Physical Restraints: Definitions The facility administrator, in cooperation with the responsible physician and mental health director, shall The facility had two use of restraints incidents develop and implement written policies and procedures ☒ ☐ ☐ as it pertains to this regulation. The for the use of restraint devices. Restraint devices documentation reviewed affirms the facility is include any devices which immobilize a youth's in compliance. extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Policy 951.3 who present an immediate danger to themselves or Policy 951.4 Prior to Using Restraints others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 951.3 discipline, or as a substitute for treatment. The use of Policy 951.5 Use of and Application of restraint devices that attach a youth to a wall, floor or Physical Restraints other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 951.3 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7420 Riverside Southwest JH PRO 23-24 Page 25 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Youth shall be placed in restraints only with the approval Policy 951.4 Prior to Using Restraints of the facility manager or designee. The facility manager Policy 951.6 Requirements for may delegate authority to place a youth in restraints to a Continued Use of Physical Restraints ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 951.6 Requirements for retention shall be secured as soon as possible, but no Continued Use of Physical Restraints later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 951.6 possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Policy 951.5 to ensure that the restraints are properly employed, and Policy 951.6 to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 951.5 procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Policy 951.9 Medical and Behavioral certain restraint devices and/or techniques. ☒ ☐ ☐ Health Guidelines Regarding Physical Restraints (c) acceptable restraint devices. Policy 951.1.1 Definitions ☒ ☐ ☐ The agency utilizes handcuffs, shackles, waist chains, and the WRAP. (d) signs or symptoms which should result in immediate Policy 951.9 ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 951.9 ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 951.6: Requirements for restraint devices, all youth shall be housed alone or in a Continued Use of Physical Restraints ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 951.9 (h) exercising of extremities. ☒ ☐ ☐ Policy 951.9 7420 Riverside Southwest JH PRO 23-24 Page 26 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Policy 952 Use of Physical Restraints for MOVEMENT AND TRANSPORTATION Movement and Transportation within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the A Use of Physical Restraint for Transportation responsible physician and behavioral/mental health Assessment Form is used to determine the director, shall develop and implement written policies minimum level of restraint for known and procedures for the use of restraint devices when the transportation inside and outside of the purpose is for movement or transportation within the ☒ ☐ ☐ facility. Reviewed seven assessment forms. facility that shall include the following: The facility is in compliance with this regulation. (a) identification of acceptable restraint devices, staff Policy 952.1 Purpose and Scope approved to utilize restraint devices and the required training. The policy applies to all facility staff. Policy 952.1.1 Definition ☒ ☐ ☐ Handcuffs, shackles, waist chains and the WRAP is authorized for use by the agency. Policy 952.5 General Safety Guidelines (b) the circumstances leading to the application of Policy 952.4 Assessment restraints must be documented. A review of incident reports involving the use of mechanical restraints by staff indicates their use was for assaultive or non-compliant behavior resulting in a safety or security issue. The youth were transported away from the incident to their rooms where the restraints were removed. Reports also ☒ ☐ ☐ indicate youth were not placed in mechanical restraints if staff were able to use the least restrictive means. This information is consistently documented. The facility is in compliance with this regulation. (c) an individual assessment of the need to apply Policy 952.3 restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 952.3 with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. 7420 Riverside Southwest JH PRO 23-24 Page 27 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) the use of restraints on pregnant youth is limited in Policy 952.6.1 Pregnant youth accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 954 Safety Room Procedures (a) The facility administrator, and where applicable, in The safety room was not used during this cooperation with the responsible physician, shall inspection cycle. Compliance based on develop and implement written policies and procedures policy. governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Policy 954.5 Staff Responsibilities nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 954.4 Safety Room Procedures designee, before a youth is placed into a safety ☒ ☐ ☐ room; (3) provide for continuous direct visual supervision Policy 954.5.1 Documentation and documentation of the youth's behavior and any ☒ ☐ ☐ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Policy 954.4 ☒ ☐ ☐ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Policy 954.7 Medical Assessment and where appropriate, or an assessment at the next ☒ ☐ ☐ Clearance daily sick call; and, (6) provide a process for documenting the reason for Policy 954.5.1 placement, including attempts to use less restrictive ☒ ☐ ☐ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be Policy 954.4 ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less Policy 954.4 restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Policy 954.4 punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it Policy 954.4 compromises the mental and physical health of the ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety Policy 954.5.2 Process for the Extended Use room. After the youth has been held in the safety room of the Safety Room ☒ ☐ ☐ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☐ ☐ Policy 954.5.2 (2) consult with mental health or medical staff, ☒ ☐ ☐ Policy 954.5.2 (3) develop an individualized plan that includes the Policy 954.5.2 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. 7420 Riverside Southwest JH PRO 23-24 Page 28 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) If confinement in the safety room must be extended Policy 954.5.2 beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 955 Searches Policy 955.3 The facility administrator shall develop and implement written policies and procedures governing the search of ☒ ☐ ☐ youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety Policy 955.3 and security of the facility, public, visitors, youth, and staff. The agency utilizes the Tek 84 body scan ☒ ☐ ☐ machine for new intakes and suspicion of contraband. Perimeter, unit, and room searches are conducted daily, and a canine search is conducted monthly. (b) Searches shall be conducted in a manner that Policy 955.3 preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy 955.6 Strip Search/Visual Body Cavity searches shall comply with Penal Code Section 4030. Search Guidelines Reviewed five strip search authorization forms and accompanying special incident reports. Two of the five incidents occurred at ☒ ☐ ☐ Intake and involved drugs and suspicious actions. Three post-detention strip searches were conducted during this inspection cycle for pills and contraband. Contraband was located in one search. The facility is in compliance with this regulation. (d) Physical body cavity searches shall only be Policy 955.9 Physical Body Cavity ☒ ☐ ☐ conducted by a medical professional. Search (e) Any youth held after a detention hearing shall only Policy 955.8 Post-Detention Hearing be strip searched with prior approval of a supervisor Searches when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 1054.5 Searches ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Policy 955.4.1 Cross-Gender Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 7420 Riverside Southwest JH PRO 23-24 Page 29 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE Policy 956: Grievance Procedure The facility administrator shall develop and implement Policy 956.3 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any Reviewed two grievances filed in November condition of confinement, including but not limited to 2022 and 40 grievances filed in 2023. If a health care services, classification decisions, program grievance involves staff, video cameras will participation, telephone, mail or visiting procedures, be reviewed. Provided technical assistance food, clothing, bedding, mistreatment, harassment or to ensure collaborative agencies respond to violations of the nondiscrimination policy. There shall be the grievance and not just have facility staff no time limit on filing grievances. Policies and attempt to resolve the issue without their procedures shall include provisions whereby the facility input. In addition, I discussed with the manager ensures: agency delineating on the form when a grievance is initially responded to and ☐ ☐ ☐ resolved as not all grievances can be resolved the same day. All grievances were completed within the required timeframes. The facility is in compliance with this regulation. Two of the four youths interviewed had filed a grievance. Both indicated staff came to talk with them and the matter was resolved. All youth indicated the grievance form was always available and knew how to file confidentially by using the grievance box which was located in every unit. (a) a grievance form and instructions for registering a Policy 956.5 Grievance Policy and grievance, which includes provisions for the youth to ☒ ☐ ☐ Forms Accessibility have free access to the form; (b) the youth shall have the option to confidentially file Policy 956.6 Process for the grievance or to deliver the form to any youth ☒ ☐ ☐ Submitting/Resolving a Grievance supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy 956.6 ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 956.6 grievances within three (3) business days, grievances Policy 956.9 Food Services, Education, that relate to health and safety issues must be Health Care, Behavioral Health Grievances addressed immediately; ☒ ☐ ☐ The facility promptly responds to grievances and attempts to resolve them the same day. (1) The youth may elect to be present to explain Policy 956.6 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 956.6 ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 956.7 Unresolved Grievances/ which includes the reasons for the decisions; Appeals ☒ ☐ ☐ Policy 956.12 Resolution and Documentation of Grievances (f) a system which provides that any appeal of a Policy 956.7 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; 7420 Riverside Southwest JH PRO 23-24 Page 30 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) resolution of the grievance must occur within ten (10) Policy 956.7 business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy 956.10 Reporting Sexual Abuse and methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Sexual Harassment references PREA Policies Whether or not associated with a grievance, concerns Policy 324 Complaints Against Staff of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 957 Reporting of Incidents and Other Information A written report of all incidents which result in physical Policy 957.4.1 Reporting Requirements harm, use of force, serious threat of physical harm, or Policy 957.4.2 Submittal Process death of an employee, youth or other person(s) shall be maintained. Such written record shall be prepared by the Reviewed incident reports for use of force, staff and submitted to the facility manager by the end of ☒ ☐ ☐ room confinement, separation, mechanical the shift, unless additional time is necessary and restraints, and suicide safety watches which authorized by the facility manager or designee. indicated the facility is in compliance with this regulation. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 960 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Policy 960.7 Refusal to Submit DNA (a) Pursuant to Penal Code Section 298.1 authorized The agency does not use force to collect law enforcement, custodial, or corrections personnel DNA. If a youth refuses to submit a DNA including peace officers, may employ reasonable force ☒ ☐ ☐ sample the matter is addressed with the to collect blood specimens, saliva samples, and thumb Court. or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 960 reasonable force” shall be defined as the force that Policy 960.7 an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 960 efforts to secure voluntary compliance. Efforts to Policy 960.7 secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 960 authorization of the supervising officer on duty. The Policy 960.7 authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell The agency does not use force to collect extraction, the extraction shall be videotaped. Video DNA. shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7420 Riverside Southwest JH PRO 23-24 Page 31 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM Policy 961 Education Program Policy 961.3 (a) School Programs The County Board of Education shall provide for the administration and operation of juvenile court schools in The Riverside Office of Education operates all conjunction with the Chief Probation Officer, or designee the agency’s facility schools. The schools are pursuant to applicable State laws. The school and facility WASC accredited. administrators shall develop and implement written policy and procedures to ensure communication and Education Program Evaluation completed on coordination between educators and probation staff. October 6, 2022, by Monica Hatcher, Culturally responsive and trauma-informed approaches Principal with San Bernadino County should be applied when providing instruction. Education Superintendent of Schools. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe Staff for all facility schools: technology practices. The facility administrator shall ☒ ☐ ☐ • Principal request an annual review of each required element of the • Transition counselor program by the Superintendent of Schools, and a report • Academic Counselor or review checklist on compliance, deficiencies, and • 3 registrars (1 for each facility) corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be • Social Worker delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall Southwest has three teachers and three conduct this review in conjunction with a qualified outside aides. agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item An interview with the principal indicates with the Superintendent of Schools and shall take communication with the facility is positive and whatever corrective action is necessary to address each occurs frequently. School staff participate in deficiency and to fully protect the educational interests of daily huddles, treatment team meetings, and all youth in the facility. monthly and quarterly meetings. (b) Required Elements Policy 916.5 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 916.5 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 916.5 Education Code and include, but not be limited to, courses required for high school graduation. Students receive instruction in English, Math, Physical Education, and CORE courses. ☒ ☐ ☐ Intervention and credit recovery services are provided to youth. In addition, ethnic, dance, and cybersecurity enrichment programs are offered to the youth. (2) Information and preparation for the High School Policy 916.5 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. 7420 Riverside Southwest JH PRO 23-24 Page 32 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Youth shall be informed of post-secondary Policy 916.5 ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Policy 916.5 Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 916.5 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy 916.5 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Students attend 360 minutes of school each education staff, must ensure that operational day except Wednesday which is a minimum ☒ ☐ ☐ procedures do not interfere with the time afforded for day of 240 minutes. the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy 916.5 of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 916.6 School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action The school utilizes PBIS with incentives for ☒ ☐ ☐ in the school setting and be integrated into the positive behavior. The school does not facility's overall behavioral management plan and suspend youth and works closely with facility security system. staff to ensure youth attend school daily. (2) School staff shall be advised of administrative Policy 916.6 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 916.6 Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 916.6 education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 961.7 Provisions for Special (1) State and federal laws and regulations shall be Populations observed for all individuals with disabilities or suspected disabilities. This includes but is not limited All teachers are dual credentialed in general ☒ ☐ ☐ to child find, assessment, continuum of alternative and special education. placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7420 Riverside Southwest JH PRO 23-24 Page 33 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Youth identified as English Learners (EL) shall be Policy 961.7 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 961.8 Educational Screening and (1) Youth shall be interviewed after admittance and a Admission record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 961.8 (B) Home Language Survey and the results of the Policy 961.8 ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Policy 961.8 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 961.8 (2) Youth will be immediately enrolled in school. Policy 961.8 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 961.8 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Policy 961.8 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 961.9 Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 961.9 provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 961.10 Transition and Re-Entry (1) The Superintendent of Schools and the Chief Planning Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The transition counselor coordinates with the ☒ ☐ ☐ including the development of an education transition home school district for all youth released. plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7420 Riverside Southwest JH PRO 23-24 Page 34 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Post-Secondary Education Opportunities Policy 961.11 Post-Secondary Education (1) The school and facility administrator should, Opportunities whenever possible, collaborate with local post- secondary education providers to facilitate access to A Special Academic Instruction Teacher educational and vocational opportunities for youth facilitates education for youth beyond high ☒ ☐ ☐ that considers the use of technology to implement school. They collaborate with Riverside City these programs. College and Probation and currently have 25 youths across all facilities enrolled in college. In addition, the teacher assists in coordinating vocational programming. 1371 PROGRAMS, RECREATION, AND Policy 962 Recreation, Programs, and EXERCISE. Exercise Policy 962.3 The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 962.4.1 Minimum Requirements programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 962.4.1 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 962.4.1 be posted in the living units. Reviewed calendars for August 2023 which calculate Title 15 programming, recreation, and exercise along with other institutional operations. Confirmed the calendars were posted in the living units. ☒ ☐ ☐ The agency utilizes daily logs that track programming, recreation, and exercise. In addition, the agency utilizes program binders in which daily programming is documented and signed by youth. Discussed with the agency to ensure programming is completely and consistently documented and provided technical assistance to condense documentation in one consistent format. There will be a written annual review of the programs, Policy 962.4.1 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ Annual Review of Program, Recreation, and relevant to the population. Exercise completed by Daniel Castaneda, Division Director on August 14, 2023. 7420 Riverside Southwest JH PRO 23-24 Page 35 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Policy 962.4.1 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, The agency has partnered with several evidence-based, best practice interventions that are community-based organizations and service culturally relevant and linguistically appropriate, or pro- providers and utilizes facility staff to ensure social interventions and activities designed to reduce programming needs are met. recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 Chapman University Fowler School of Law and 1356. Such programs may be provided under the Mediation Clinic conducts a Conflict direction of the Chief Probation Officer or the County Resolution program. Office of Education and can be administered by county partners such as mental health agencies, community Paws 4 Healing/Pet Partners facilitates based organizations, faith-based organizations or programming with therapy dogs every Probation staff. Wednesday. Programs may include but are not limited to: The Prison Education Project is a seven- week program offered by Dr. Renford Reese. Riverside County District Attorney’s Crime Prevention Unit provides a Real Men Read program. ☒ ☐ ☐ Riverside University Health System- Behavioral Health provides programming through A New Direction, Aggression Replacement Training, Moral Reconation Therapy, and STAMP program. Staff-led programming includes: • 100 Hour Reentry Pre-release Program • Drug Free World • Human Relations Media • Restorative Justice • Money Management • Healthy Living • Forward Thinking Journals Interviews with youth indicate they receive programming on a daily basis. (1) Cognitive Behavior Interventions; Policy 962.4.1 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7420 Riverside Southwest JH PRO 23-24 Page 36 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Recreation. All youth shall be provided the opportunity Policy 962.4.1 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and The youth interviewed stated the recreation in ☒ ☐ ☐ entertainment. Activities shall be supervised and include the unit include games, watching television, orientation and may include coaching of youth. writing letters, drawing, and using the telephone. (c) Exercise. All youth shall be provided with the Policy 962.4.1 opportunity for at least one hour of large muscle activity each day. Interviews with youth affirm they receive an ☒ ☐ ☐ hour of large muscle activity every day outside unless the weather is too hot, or it is raining. The administrator/manager may suspend, for a period Policy 962.4.1 not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 965 Faith-Based Program Policy 965.3 Policy The facility administrator shall provide access to religious Policy 965.4 Requests for Faith Based services and/or religious counseling at least once each Services/Counseling week. Attendance shall be voluntary. A youth shall be Policy 965.5 Access to Faith Based allowed to participate in an activity outside of their room ☒ ☐ ☐ Services/Counseling if he/she elects not to participate in religious programs. Religious programs shall provide for: Upon admission a Right to Religious Services and/or Religious Counseling form is completed. Policy 965.3 (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy 965.9 Faith-Based Programs Policy 965.3 Policy 965.4 (b) availability of clergy; and, ☒ ☐ ☐ Policy 965.8 Faith Based Representatives Policy 965.3 Policy 965.4 (c) availability of religious diets. ☒ ☐ ☐ Policy 965.9.1 Diets 1373 WORK PROGRAM Policy 966. 3 Work Program The facility administrator shall develop policies and The facility does not have a formal work procedures regarding the fair and consistent assignment program but youth are responsible for room of youth to work programs. Work assigned to a youth ☒ ☐ ☐ and unit cleaning details. shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7420 Riverside Southwest JH PRO 23-24 Page 37 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1374 VISITING Policy 968 Visiting Policy 968.3 The facility administrator shall develop and implement written policies and procedures for visiting, that include Visiting occurs on Saturday and Sunday at provisions for special visits. Youth shall be allowed to various times for each housing unit. In receive visits by parents, guardians or persons standing addition, incentive visiting is provided to in loco parentis, and children of youth. Other family recognize youth for meeting behavioral goals. members, such as grandparents and siblings, and Observed special visits and incentive visiting supportive adults, may be allowed to visit with the ☒ ☐ ☐ occurs during the inspection. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best Interviews with youth indicate visiting occurs interest of the youth. as scheduled and has not been canceled. The facility is in compliance with this regulation. All visits shall occur at reasonable times, subject only to Policy 968.3 the limitations necessary to maintain order and security. Policy 968.4 Requirements Policy Visitation shall not be denied solely based on the visitor’s 968.5 Visiting Rules criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 968.4 per week. Visits may be supervised, but conversations Policy 968.5 ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy 968.6 Professional Visitation minimum and/or outside of the regular visiting hours, Policy 968.7 Special Visitation shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 968.4 alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE Policy 970 Correspondence The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 970.4 Authorized Correspondence ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Policy 970.4 (c) youth may correspond confidentially with state and Policy 970.6.1 Privileged Mail federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 970.6.2 Non-Privileged Mail in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 7420 Riverside Southwest JH PRO 23-24 Page 38 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1376 TELEPHONE ACCESS Policy 972 Telephone Access Policy 972.4 Detention Control Telephone The administrator of each juvenile facility shall develop Calls and implement written policies and procedures to provide Policy 972.5 Telephone Calls After youth with access to telephone communications. ☒ ☐ ☐ Admittance Upon admission, the youth is provided the telephone policy through the Inmate Call Engine (ICE) phone contract. 1377 ACCESS TO LEGAL SERVICES Policy 973 Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 973.4 (a) Access to Courts and ☒ ☐ ☐ attorneys and their authorized representatives; Legal Services (b) provision for confidential consultation with attorneys; Policy 973.4 (a) ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Policy 973.4 (a) ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 976 Incentives and Discipline Process Policy 976.3 The facility administrator shall develop and implement written policies and procedures for the discipline of youth Points and incentives are utilized to meet that shall promote acceptable behavior; including the use daily and weekly behavior goals. Discipline of positive behavior interventions and supports. ☒ ☐ ☐ may result in loss of points or incentives Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Policy 976.3 (a) (b) daily shower, access to drinking fountain, toilet and Policy 976.3 (b) ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 976.3 (c) (d) contact with parent or attorney; ☒ ☐ ☐ Policy 976.3 (d) (e) exercise; ☒ ☐ ☐ Policy 976.3 (e) (f) medical services and counseling; ☒ ☐ ☐ Policy 976.3 (f) (g) religious services; ☒ ☐ ☐ Policy 976.3 (g) (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 976.3 (h) (i) the right to send and receive mail; ☒ ☐ ☐ Policy 976.3 (i) (j) education; and, ☒ ☐ ☐ Policy 976.3 (j) (k) rehabilitative programming. ☒ ☐ ☐ Policy 976.3 (k) The facility administrator shall establish rules of conduct Policy 976.3 and disciplinary penalties to guide the conduct of youth. Policy 976.5 Minor Rule Violations Policy Such rules and penalties shall include both major 976.8 Major Rule Violations violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7420 Riverside Southwest JH PRO 23-24 Page 39 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1391 DISCIPLINE PROCESS Policy 976 Incentives and Discipline Process The facility administrator shall develop and implement written policies and procedures for the administration of discipline which shall include, but not be limited to: The agency utilizes a positive incentive program in which youth earn points for additional privileges or special items. Discipline for minor rule violations can include failure to earn points. For major rule violations discipline imposed may include a loss of points, privileges, and incentives. The agency utilizes a Disciplinary Hearing ☒ ☐ ☐ Acknowledgement, Disciplinary Hearing Request, Disciplinary Hearing Rights, Disciplinary Hearing Officer Report and Summary, and Disciplinary Hearing Appeal form to ensure regulation requirements are met. Reviewed 11 discipline process incidents primarily for fighting. In all instances, the youth waived their right to a hearing and accepted the consequence as proposed. The facility is in compliance with this regulation. (a) designation of personnel authorized to impose Policy 976.3 ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 976.3 (c) definition of major and minor rule violations and their Policy 976.5 Minor Rule Violations consequences, and due process requirements; Policy 976.6 Discipline for Minor Rue Violations ☒ ☐ ☐ Policy 976.8 Major Rule Violations Policy 976.9 Discipline for Major Rule Violations (d) trauma-informed approaches and positive behavior Policy 976.3 ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 976.3 counseling, advising the youth of expected conduct Policy 976.5 Minor Rule Violations imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Policy 976.7 Procedure for the Appeal accompanied by written documentation and a policy of Process for Minor Discipline review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy 976.3 ☒ ☐ ☐ be documented and require the following: Policy 976.6 Major Rule Violations Policy 976.10 Procedure for Due (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Process for Major Discipline (2) accommodations provided to youth with Policy 976.3 disabilities, limited literacy, and English language ☒ ☐ ☐ Policy 976.10 learners; (3) hearing by a person who is not a party to the Policy 976.10 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 976.10.1 Disciplinary Hearing ☒ ☐ ☐ evidence and testimony; Process/DHO Responsibilities (5) provision for youth to be assisted by staff in the Policy 976.10 ☒ ☐ ☐ hearing process; Policy 976.11 Procedures for the Appeal (6) provision for administrative review. ☒ ☐ ☐ Process for Major Discipline 7420 Riverside Southwest JH PRO 23-24 Page 40 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) violations that result in a removal from camp or Policy 976.10 commitment program, but not a return to court, will follow the due process provisions in subsection (e) ☒ ☐ ☐ above. 1410 MANAGEMENT OF COMMUNICABLE Policy 987 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Policy 997 Medical Clearance/Intake Health (a) Intake health screening procedures; ☒ ☐ ☐ Screening (b) Identification of relevant symptoms; ☒ ☐ ☐ Policy 987.6 Suspected Exposure of a Youth (c) Referral for medical evaluation; ☒ ☐ ☐ Policy 987.6 Policy 987.8 Medical Consultation, Evaluation (d) Treatment responsibilities during detention; ☒ ☐ ☐ and Treatment (e) Coordination with public and private community- Policy 987.8 ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Policy 987.5 (c) (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Policy 987.5 (c) The policies and procedures shall be updated as Policy 987.5 (b) necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 990.4.1 Youth Referrals/Requests (EXCERPT) Policy 1000.4 Youth Requests for Health Care Services The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to establish a daily routine for youth to convey requests for A locked box is accessible in living units for emergency and non-emergency medical, dental and the youth to confidentially convey requests for behavioral/mental health care services. ☒ ☐ ☐ medical, dental, and mental health services. The youth interviewed were aware of the confidential box and indicated they are seen timely after submitting a request, either the same day or the next. Youth indicated they could also directly ask medical, mental health staff or probation staff to be seen. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 1018 Standard Facility Clothing Issue The youth’s personal clothing, undergarments and The clothing worn by the youth was observed footwear may be substituted for the institutional clothing to be in good repair, free of stains, and well- and footwear specified in this regulation. The facility has ☒ ☐ ☐ fitted. The youth interviewed indicated if they the primary responsibility to provide clothing and needed new underwear, outer clothing, or footwear. Clothing provisions shall ensure that: shoes, they could ask staff and they would receive the items. (a) Clothing is clean, reasonably fitted, durable, easily Policy 1018.4 (a) Issuance of Clothing ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 1018.4 (c) ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Policy 1018.4 (c)(1) (2) Outer garments; ☒ ☐ ☐ Policy 1018.4 (c)(5) (3) New non-disposable underwear which shall Policy 1018.4 (3)(5) ☒ ☐ ☐ remain with the youth throughout their stay, and; 7420 Riverside Southwest JH PRO 23-24 Page 41 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Undergarments, that are freshly laundered and Policy 1018.4 (c)(4) ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required Policy 1018.4 (b) by local ordinances for the commercial laundries and ☒ ☐ ☐ dried completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Policy 1018.4 (a)(8) 1482 CLOTHING EXCHANGE Policy 1020.4 Frequency The facility administrator shall develop and implement Interviews with youth confirm they are written policies and site-specific procedures for the receiving clean clothing daily. cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 1022 Control of Vermin and PERSONAL CLOTHING Ectoparasites in Youths’ Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 1024 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 1024 (a) (b) Toothpaste; ☒ ☐ ☐ Policy 1024 (b) (c) Soap; ☒ ☐ ☐ Policy 1024 (c) (d) Comb; ☒ ☐ ☐ Policy 1024 (d) (e) Shaving implements; ☒ ☐ ☐ Policy 1024 (e) (f) Deodorant; ☒ ☐ ☐ Policy 1024 (f) (g) Lotion; ☒ ☐ ☐ Policy 1024 (g) (h) Shampoo; and, ☒ ☐ ☐ Policy 1024 (h) (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 1024 (i) Youth shall not be required to share any personal care Policy 1024 (j) items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7420 Riverside Southwest JH PRO 23-24 Page 42 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1486 PERSONAL HYGIENE Policy 1025 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 1026 Shaving Policy 1026.3 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Policy 1027 Hair Care Services Policy 1027.3 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 1028 Standard Bedding and Linen Issuance Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 1028.4 (a) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 1028.4 (b) ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 1028.4 (c) (d) One towel; and, ☒ ☐ ☐ Policy 1028.4 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 1028.4 (e) 1501 BEDDING LINEN EXCHANGE Policy 1029.4 Frequency The facility administrator shall develop and implement Interviews with youth confirm they are site specific written policies and procedures for the exchanging linen each week. They can scheduled exchange of laundered bedding and linen ☒ ☐ ☐ receive clean linen if needed before exchange issued to each youth housed. Washable items such as day. sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Policy 1029.4 once a month. ☒ ☐ ☐ Policy 1029.5 Soiled Bedding and Linen 7420 Riverside Southwest JH PRO 23-24 Page 43 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1510 FACILITY SANITATION, SAFETY AND Policy 1031 Facility Sanitation, Safety and MAINTENANCE Maintenance. The facility administrator shall develop and implement The interior and exterior of the facility is written policies and site-specific procedures for the extremely well kept. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7420 Riverside Southwest JH PRO 23-24 Page 44 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp The facility is not a camp. Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violation Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate ☒ ☐ ☐ workers or “Scared Straight” programs) are not allowed Violation in the facility in a manner that allows contact with minors. 7420 Riverside Southwest JH PRO 23-24 Page 45 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7420 FACILITY: Southwest Juvenile Hall TYPE: JH RC: 99 FIELD REPRESENTATIVE: Shay Molennor DATE: October 18, 2023 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Intake Unit 145 Holding 1998 1 (2) 67 sq ft. 1 1 1 146 Holding 1998 1 (2) 59 sq. ft. 1 1 1 147 Holding 1998 1 (2) 59 sq. ft. 1 1 1 148 Holding 1998 1 (2) 59 sq. ft. 1 1 1 143 Safety 1998 1 (1) 76 sq. ft. Housing Units Unit 1 Single 1998 2 1 1 2 81 sq. ft. 1 1 1 Single 1998 17 1 1 17 71 sq. ft 1 1 1 Notes: Six showers, a dayroom, and a classroom are located in the unit. Unit 2 Single 1998 2 1 1 2 81 sq. ft. 1 1 1 Single 1998 18 1 1 18 71 sq. ft 1 1 1 Notes: Six showers, a dayroom, and a classroom are located in the unit. Unit 3 Single 1998 2 1 1 2 81 sq. ft. 1 1 1 Single 1998 8 1 1 8 71 sq. ft. 1 1 1 Dorm 1998 1 20 20 20 1009 sq. ft. 3 4 3 Notes: Six showers, a dayroom, and a classroom are located in the unit. The unit was vacant during the inspection. Unit 4 Single 1998 2 1 1 2 81 sq. ft. 1 1 1 Singe 1998 8 1 1 8 71 sq. ft. 1 1 1 Dorm 1998 1 20 20 20 1009 sq. ft. 3 4 3 Notes: Six showers, a dayroom, and a classroom are located in the unit. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7420 Riverside Southwest JH LASE 23-24 - 1 - J460 LAS JUV-05.dot (rev.12/2022) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7420 FACILITY NAME: Southwest Juvenile Hall FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That X Apply): FIELD REPRESENTATIVE: Shay Molennor DATE: October 18, 2023 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of X youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending Four holding rooms. admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used X for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X . 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area X per youth; 2. Provide no less than 45 square feet of floor space X and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the X youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy X sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 7420 Riverside Southwest JH PHY 23-24 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.4 Corridors The living unit has an open floor plan. X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy X sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or X other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an X individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or X slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.9 Dormitories The dorms in Units 3 and 4 are 1009 square feet. Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per X youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for X no more than 30 youth; 7420 Riverside Southwest JH PHY 23-24 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section X 1230.2. 1230.1.11 Physical activity and recreation areas. One courtyard = 3,278 square feet. One courtyard = 2,951 square feet. Indoor/outdoor physical activity and recreation areas Recreation yard = 42,263 square feet. shall be designed as follows: 1. Minimum indoor outdoor recreation space for X facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like X surface. 1.2 The required recreation area shall contain no X single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow X compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide X security. 4. Access must be provided to a toilet, wash basin X and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. Each unit has one classroom plus there is an additional classroom. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall X be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk X and work area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to X emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small X group educational purposes. 7420 Riverside Southwest JH PHY 23-24 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.13 Safety room. The safety room is located in intake. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 X inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified X in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls X for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the X room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; X and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches X and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. Two exam rooms. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical X examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with X no single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Central dining contains 2,359 square feet. Dining areas in juvenile facilities shall contain a X minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. 7420 Riverside Southwest JH PHY 23-24 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the X same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- X person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, X bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with X a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms X and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting X in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. Located in each unit and in intake. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. 7420 Riverside Southwest JH PHY 23-24 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably X furnished interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified X in Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain X as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security shall be provided as specified in Section X 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 7420 Riverside Southwest JH PHY 23-24 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation X areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. X Showers shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely X anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to X sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the X entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor X of this room. 7420 Riverside Southwest JH PHY 23-24 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal X objects; 5. Firmly bonded to all padded surfaces to prevent X tearing or ripping; and, 6. Without any exposed seams susceptible to tearing X or ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is X seating for one person. 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile X facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F X 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of X security must be provided near each wash basin specified in these regulations. 7420 Riverside Southwest JH PHY 23-24 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7421 FACILITY NAME: Indio Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Michael Brinkman-Division Director, Emil Fischer, Assistant Division Director, Roy Ramirez, Supervising Probation Officer, J. Damian-Supervising Probation Officer, R. Ramirez-Senior Probation Corrections Officer, A. Castillo-Probation Corrections Officer II, Johnny Ortega-Food Services Manager, Arthur Kimball and Peter Ainsworth-Riverside Office of Education, Saul Copado and Lynette Gayneaux-Riverside University Correctional Health System, Tonya Strickland- Riverside University Behavioral Health System, Dwayne George-Riverside University Behavioral Health System, one male youth age 19, two male youth ages 18 FIELD REPRESENTATIVE: Shay Molennor DATE: October 10-11, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Policy 903 County Inspection and Evaluation OF BUILDING AND GROUNDS of Building and Grounds Policy 903 (a) On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ December 28, 2022. documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Policy 903 (b) clearance as required by Health and Safety Code Section 13146.1(a) and (b); December 14, 2022. ☒ ☐ ☐ (Inspection areas needing correction were confirmed and addressed in a follow-up inspection on January 19, 2023). (c) local health officer, inspection in accordance with Policy 903 (c) Health and Safety Code Section 101045; Environmental: October 11, 2022 (Inspection areas needing correction were confirmed and addressed on November 10, ☒ ☐ ☐ 2022). Medical/Mental Health: October 11, 2022. Nutrition: October 18, 2022. (d) county superintendent of schools on the adequacy of Policy 903 (d) educational services and facilities as required in Section ☒ ☐ ☐ 1370; October 6, 2022. (e) juvenile court as required by Section 209 of the Policy 903 (e) Welfare and Institutions Code; and, ☒ ☐ ☐ November 16, 2022. (f) the Juvenile Justice Commission as required by Policy 903 (f) Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ Probation Commission as required by Section 240 of the December 27, 2022. Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7421 Riverside Indio JH PRO 23-24 Page 1 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Policy 905 Appointment and Qualifications BSCC Note: Compliance with this section is determined A memorandum dated May 24, 2023, by by receipt of the Chief Probation Officer’s certification Chief Probation Officer Christopher Wright letter confirming that all elements of regulation are met. addressed all elements of this regulation. (a) Appointment ☒ ☐ ☐ One Probation Division Director and one In each juvenile facility there shall be a superintendent, Assistant Probation Division Director oversee director or facility manager in charge of its program and the operations and employees of Indio employees. Such superintendent, director, facility Juvenile Hall. manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 905.4 (a) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 905.4 (b) Employee Qualifications examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 905.4 (c) Employee Qualifications and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 905.4 (d) Employee Qualifications employee, and psychological examination in accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Policy 905.4 Employee Qualifications employees of the facility, who may be present at the facility, shall have such clearance and qualifications as Policy 908 Initial Orientation for Nonsworn may be required by law, and their presence at the facility ☒ ☐ ☐ Staff and Others shall be subject to the approval and control of the facility manager. 7421 Riverside Indio JH PRO 23-24 Page 2 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Policy 906.4 (a) Staffing Requirements Each juvenile facility shall: The agency staff for their JH and SYTF which (a) have an adequate number of personnel sufficient to are co-located on the same campus. The carry out the overall facility operation and its combined population was 49 at the date of programming, to provide for safety and security of youth the inspection. and staff, and meet established standards and regulations; • 47 Detention • 2 SYTF The agency changes shifts every year. Reviewed two weeks of the August 2023 staffing schedules, master schedule, shift ☒ ☐ ☐ assignments, organizational chart, and leave report. • 2 Facility Administrators • 9 Supervising Probation Officers (one vacancy) • 11 Senior Probation Corrections Officers (3 vacancies) • 52 Probation Corrections Officers (17 vacancies) The agency is in compliance with this regulation. (b) ensure that no required services shall be denied Policy 906.4 (b) because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 906.4 (c) ☒ ☐ ☐ ensure adequate supervision of all staff members; (d) have a clearly identified person on duty at all times Policy 906.4 (e) who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; (e) have at least one staff member present on each living Policy 906.4 (f) ☒ ☐ ☐ unit whenever there are youth in the living unit; (f) have sufficient food service personnel relative to the Policy 906.4 (g) number and security of living units, including staff qualified and available to: plan menus meeting nutritional Reviewed the September 21, 2023, kitchen requirements of youth; provide kitchen supervision; direct schedule. The facility has a Correctional Food food preparation and servings; conduct related training ☒ ☐ ☐ Services Supervisor, two senior correctional programs for culinary staff; and maintain necessary cooks, one correctional senior food services records; or, a facility may serve food that meets nutritional worker and seven correctional cooks. The standards prepared by an outside source; agency provides three hot meals and two snacks per day. 7421 Riverside Indio JH PRO 23-24 Page 3 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) have sufficient administrative, clerical, recreational, Policy 906.4 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other In addition to staff assigned to the housing support staff for the efficient management of the facility, units, the agency provides an appropriate and to ensure that youth supervision staff shall not be level of staff to operate booking, diverted from supervising youth; and, transportation, and clerical services. The agency provides a House Manager, laundry workers, maintenance, and groundskeeping ☒ ☐ ☐ staff. Medical services are provided 24 hours a day, seven days a week. Behavioral Health provides mental health services seven days a week with some evening hours. After-hours on-call mental health coverage is available. (h) assign sufficient youth supervision staff to provide Policy 906.4 (i) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy 906.5 (a) Youth-To-Staff Ratio by (A) during the hours that youth are awake, one Facility ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Policy 906.5 (b) room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Policy 906.5 (c) members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy 906.5 (d) duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Policy 906.5 (f) duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls The facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, 7421 Riverside Indio JH PRO 23-24 Page 4 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The facility is not a camp. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION A memorandum dated May 24, 2023, by AND TRAINING Chief Probation Officer Christopher Wright addressed all elements of this regulation. (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to ☒ ☐ ☐ their duties, including: Policy 907.4 (a) Detainee Supervision Staff (1) youth supervision duties; Orientation and Training Policy 907.4 (a)(1) Policy 907.4 (a)(2) (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 907.4 (a)(3) (3) the identity of their supervisor; ☒ ☐ ☐ (4) the identity of persons who are responsible to Policy 907.4 (a)(4) them; ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Policy 907.4 (a)(5) their responsibility; and ☒ ☐ ☐ (6) ethical responsibilities. Policy 907.4 (a)(6) ☒ ☐ ☐ 7421 Riverside Indio JH PRO 23-24 Page 5 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Prior to assuming any responsibility for the Policy 907.4 (b) supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility- Staff receive 80 hours of initial orientation specific orientation, including: ☒ ☐ ☐ and training. Reviewed seven Sworn Staff Orientation and Training logs. The agency is in compliance with this regulation. Policy 907.4 (b)(2) (1) individual and group supervision techniques; ☒ ☐ ☐ (2) regulations and policies relating to discipline and Policy 907.4 (b)(3) rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 907.4 (b)(4) (4) suicide prevention and response to suicide Policy 907.4 (b)(5) ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 907.4 (b)(6) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Policy 907.4 (b)(7) ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Policy 907.4 (b)(8) (8) routine security measures, including facility Policy 907.4 (b)(9) ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Policy 907.4 (b)(10) ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Policy 907.4 (b)(11) (11) fire/life safety training ☒ ☐ ☐ Policy 907.4 (b)(12) (c) Prior to assuming sole supervision of youth, each Policy 907.4 (d) youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ The BSCC Standard and Training for Officer Core Course pursuant to Penal Code Section Corrections found the agency in compliance 6035. with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 907.4 (e) supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 909.3 Fire and Life Safety Whenever there is a youth in a juvenile facility, there shall Youth supervision staff receive Fire and Life be at least one wide awake person on duty at all times Safety training through CORE. The agency who meets the training standards established by the provided a list of all CORE-trained staff. The Board for general fire and life safety which relate memorandum as to staff training dated May specifically to the facility. ☒ ☐ ☐ 24, 2023, by Chief Probation Officer Christopher Wright confirmed compliance with this regulation. 7421 Riverside Indio JH PRO 23-24 Page 6 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 910.3 Policy and Procedures Manual All facility administrators shall develop, publish, and The Riverside County Probation Department implement a manual of written policies and procedures Manual is utilized by all facility programs. The that address, at a minimum, all regulations that are agency utilizes Lexipol for its manual. The applicable to the facility. Such a manual shall be made administration tracks the review of policy on available to all employees, reviewed by all employees, ☒ ☐ ☐ an internal spreadsheet. Lexipol will publish and shall be administratively reviewed at a minimum new dates once finalized. Reviewed the every two years, and updated, as necessary. Those agency’s tracking spreadsheet. In addition, records relating to the standards and requirements set the agency utilizes work standards for clerical, forth in these regulations shall be accessible to the Board line staff, and supervisors to clarify on request. procedures. The agency is in compliance with The manual shall include: this regulation. (a) table of organization, including channels of Policy 910.4 (a) ☒ ☐ ☐ communications and a description of job classifications; (b) responsibility of the probation department, purpose Policy 962 Recreation, Programs, and of programs, relationship to the juvenile court, the Exercise Juvenile Justice/Delinquency Prevention Commission or Policy 1044 Operation of Riverside County ☒ ☐ ☐ Probation Committee, probation staff, school personnel Juvenile Facilities and other agencies that are involved in juvenile facility Policy 1048 Responsibility of Probation programs; Department to Collaborative Partners (c) responsibilities of all employees; Policy 1049 Responsibilities of All Juvenile ☒ ☐ ☐ Facility Staff (d) initial orientation and training program for employees; Policy 907.4 (a) Detainee Supervision Staff ☒ ☐ ☐ Orientation and Training Policy (e) initial orientation, including safety and security issues Policy 908.36 Initial Orientation for Non-sworn and anti-discrimination policies, for support staff, contract Staff and Others employees, school, mental/behavioral health and medical staff, program providers and volunteers; ☒ ☐ ☐ Reviewed the Non-Sworn Orientation Packet and PREA orientation material which require signed acknowledgment of receipt. (f) maintenance of record-keeping, statistics and Policy 1044 ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 1044 (2) legal and proper care of youth; ☒ ☐ ☐ Policy 1044 Policy 957 Reporting of Incidents and Other (3) maintenance of individual youth's records; ☒ ☐ ☐ Information (4) supply of information to the juvenile court and Policy 957 ☒ ☐ ☐ those authorized by the court or by the law; and, Policy 958 Confidentiality and Release of (5) release of information regarding youth. ☒ ☐ ☐ Information Riverside County Probation Department Code (g) ethical responsibilities; ☒ ☐ ☐ of Ethics Policy 943 Culturally Responsive, Gender (h) trauma-informed approaches; ☒ ☐ ☐ Responsive, and Trauma Informed (i) culturally responsive approaches; ☒ ☐ ☐ Policy 943 (j) gender responsive approaches; ☒ ☐ ☐ Policy 943 (k) a non-discrimination provision that provides that all Policy 1050 Youth Non-discrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; 7421 Riverside Indio JH PRO 23-24 Page 7 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (l) storage and maintenance requirements for any Policy 916 Safety Equipment Control chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy 1051 Medi-Cal Information, Eligibility Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and Enrollment and, (n) establishment of a policy that prohibits all forms of Policy 1008 Prison Rape Elimination Act sexual abuse, sexual assault and sexual harassment. (PREA) of 2003 The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 911.3 Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 911.8 Prevention with two-year retention of the inspection record; Reviewed monthly fire and life safety inspections from August 2022 through August 2023. The month of February 2023 was not conducted due to a staffing transfer. ☒ ☐ ☐ The agency utilizes a comprehensive General Facility checklist to meet the requirements of this regulation. The agency is in compliance with this regulation. (c) fire prevention inspections as required by Health and Policy 911.8 ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; Policy 911.5 Fire Safety Plan Policy 928 Indio Juvenile Hall Evacuation ☒ ☐ ☐ Plan (e) documented fire drills not less than quarterly; Policy 911.8 The agency conducts fire drills monthly and documents in an Emergency Procedures ☒ ☐ ☐ Review. Reviewed fire drills from August 2022 through August 2023. Missed February 2023 but drills exceed the regulation requirement of quarterly drills. The agency is in compliance with this regulation. (f) a written plan for the emergency housing of youth in Policy 911.6 Emergency Housing of Youth the case of fire; and, ☒ ☐ ☐ Youths are to be transported to the agency’s other facilities for emergency housing. (g) development of a fire suppression pre-plan in Policy 911 cooperation with the local fire department. ☒ ☐ ☐ The facility’s fire suppression pre-plan was developed in conjunction with the City of Indio Fire Department on June 26, 2022. 7421 Riverside Indio JH PRO 23-24 Page 8 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1326 SECURITY REVIEW Policy 912.4 Security Review Each facility administrator shall develop policies and A memorandum dated September 8, 2023, by procedures to annually review, evaluate, and document Assistant Division Director Rebecca Cloyd security of the facility. The review and evaluation shall addressed this regulation. include internal and external security, including, but not ☒ ☐ ☐ limited to, key control, equipment, and staff training. Reviewed the Annual Security Form completed on September 15, 2023. The review encompasses facility safety, fire/life safety, safety equipment inventory, and key control and staff training. 1327 EMERGENCY PROCEDURES Policy 917 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: Policy 918 Hostages Policy 919 Riot Control (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Policy 920 Escapes/AWOL Policy 949 11:88 Radio Call (b) civil disturbance, active shooter and terrorist Policy 1055 Civil Disturbance, Active ☒ ☐ ☐ attack; Shooter, Terrorist Attack Policy 923 Earthquake Policy 924 Fire (c) fire and natural disasters; ☒ ☐ ☐ Policy 926 Utility Outage Policy 927 Smog Episodes and Excessive Heat (d) periodic testing of emergency equipment; ☒ ☐ ☐ Policy 916 Safety Equipment Control 917.4 Emergency Action Plan-Emergency (e) emergency evacuation of the facility; and ☒ ☐ ☐ Evacuation Checklist Policy 917.5 Annual Review A memorandum dated September 14, 2023, by Assistant Division Director Emil Fischer noted the facility completed their annual review of emergency procedures in January 2023. (f) a program to provide all youth supervision staff ☒ ☐ ☐ Reviewed signed staff acknowledgment of the with an annual review of emergency procedures. Review of Emergency Procedures/Operational Plans & Juvenile Facility Services Policies form, training agenda, and signed staff roster. The facility is in compliance with this regulation. 7421 Riverside Indio JH PRO 23-24 Page 9 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Policy 931.3 Safety Check Policy The facility administrator shall develop and implement Reviewed safety checks for November 2022, policy and procedures that provide for direct visual and February and July of 2023. The facility observation of youth at a minimum of every 15 minutes, utilizes Guard1 Plus to record safety checks. at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in The Duty Officer will review the rounds report holding cells or confined to their bed in a dormitory. one time each shift. They will investigate any Supervision is not replaced, but may be supplemented late or missing safety checks and errors in the by, an audio/visual electronic surveillance system system. Staff are required to complete an designed to detect overt, aggressive or assaultive incident report to address these behavior and to summon aid in emergencies. All safety discrepancies. Reviewed incident reports checks shall be documented with the actual time the from November 2022, February 2023, and check is completed. July 2023. The documentation reviewed affirms the facility is in compliance with this regulation. ☒ ☐ ☐ The agency has a policy to conduct regular monitoring of safety checks. The Supervising Probation Officer is required each month to randomly compare safety checks in the computer or safety check form with recorded video. The audit is to be documented on an SPO Safety Check Monitoring Log. The facility has a system for auditing they developed which differs from the agency’s policy. Provided technical assistance to address this inconsistency. 7421 Riverside Indio JH PRO 23-24 Page 10 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN Policy 932 Suicide Prevention Plan The facility administrator, in collaboration with the The agency utilizes a daily huddle in which healthcare and behavioral/mental health administrators, probation and collaborative partner agencies shall plan and implement written policies and meet to discuss the youth’s suicide watch procedures which delineate a Suicide Prevention Plan. status. Suicide status is monitored with a The plan shall consider the needs of youth experiencing Safety Watch Notification form, Safety Watch past or current trauma. Suicide prevention responses Daily Log Sheets, Safety Watch shall be respectful and in the least invasive manner Documentation Sheet, and Safety Watch consistent with the level of suicide risk. The plan shall Removal form. include the following elements: Reviewed documentation from the Juvenile Hall for seven Suicide Watch placements. Documentation included the Incident Report, ☒ ☐ ☐ case management notes, shift report notes, and all forms utilized by the agency pertaining to Suicide documentation. An annual review of the Suicide Prevention Plan was documented in a memorandum dated September 8, 2023, by Assistant Division Director Rebecca Cloyd. This review addressed areas of improvement that the agency will address with medical and behavioral health. The documentation reviewed affirms the facility is in compliance with this regulation. (a) Suicide prevention training as required in Section Policy 932.6 Staff Training 1322, Youth Supervision Staff Orientation, and Training and the Juvenile Corrections Officer Core Course. The agency conducted a Suicide Prevention Drill on May 18, 2023. The agency also ☒ ☐ ☐ conducted a two-hour STC certified Suicide Prevention Refresher Training from June 2023 through September 2023. (b) Screening, Identification Assessment and Policy 932.7 Screening and Referral Precautionary Protocols MAYSI ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake Policy 932.7 processes shall be trained in screening youth for risk of suicide. The facility utilizes the MAYSI to screen for suicide risk. The facility conducted MAYSI ☒ ☐ ☐ refresher training for staff from September 2023 through October 2023. (3) All youth who have been identified during the Policy 932.8 Assessment intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to Policy 932.8 ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. 7421 Riverside Indio JH PRO 23-24 Page 11 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Referral process to behavioral/mental health staff for Policy 932.8 Assessment assessment and/or services. Policy 932.10 Juvenile Facility Staff Responsibilities When Placing Youth on ☒ ☐ ☐ Safety Watch Policy 932.11 Duty Officer (DO/Supervising Probation Officer (SPO) Responsibilities (d) Procedures for monitoring of youth identified at risk Policy 932.9 Increased Monitoring ☒ ☐ ☐ for suicide. (e) Safety Interventions Policy 932.9 (1) Procedures to address intervention protocols for Policy 932.13 Safe Housing ☒ ☐ ☐ youth identified at risk for suicide which may include, Policy 932.15 Treatment but are not limited to: (A) Housing consideration Policy 932.13 Policy 932.13.1 Placement of Youth on ☒ ☐ ☐ Suicide Watch in a Room (B) Treatment strategies including trauma- Policy 932.15 ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff Policy 932.14 Responding to an Active how to respond to youth who exhibit suicidal ☒ ☐ ☐ Suicide behaviors. (f) Communication Policy 932.7 Screening and Referral (1) The intake process shall include communication with the arresting officer and family Law enforcement’s response to this inquiry is guardians regarding the youth’s past or present documented on the Juvenile Application for suicidal ideations, behaviors or attempts. Petition or on the Affidavit for Detention. Parent/Guardians are questioned by the Intake Officer and the information is ☒ ☐ ☐ recorded on the Juvenile Admittance Intake Packet Questionnaire which is completed at intake. Reviewed 10 admissions which affirmed the agency is in compliance with this element of the regulation. (2) Procedures for clear and current information Policy 932.12 Downgrading or Removing sharing about youth at risk for suicide with youth Youth from Intensive Monitoring ☒ ☐ ☐ supervision, healthcare, and behavioral/mental Policy 932.16 Communication health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy 932.17: Debriefing Attempts Policy 932.18: Review of Suicide and (1) Process for administrative review of the ☒ ☐ ☐ Serious Self Injuries Behavior circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 932.17(a) ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Policy 932.17(a) ☒ ☐ ☐ youth. 7421 Riverside Indio JH PRO 23-24 Page 12 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Documentation Policy 932.9.1 Documentation (1) Documentation processes shall be developed to Policy 957 Reporting of Incident and ☒ ☐ ☐ ensure compliance with this regulation Other Information Youth identified at risk for suicide shall not be denied the Policy 932.13 Safe Housing opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 933 Reporting of Legal Actions Policy 933.4 Notification Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ The agency reported they had no legal action of confinement, filed against persons or legal entities for which they are required to provide responsible for juvenile facility operation. notification. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 934 Death and Serious Illness or OF A YOUTH WHILE DETAINED Injury of a Youth While Detained Policy 934.3 (1) Death of a Youth. Policy 934.5.3 Chief Probation Officer or (a) The facility administrator, in cooperation with Designee Responsibilities the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 934 Death and Serious Illness or the facility administrator, shall develop written Injury of a Youth While Detained policies and procedures to assure there is a medical Policy 934.7 Medical and Operational and operational review of every in-custody death of Review a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health The agency reported they had no deaths. administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 934.5 Required Written Reports the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 934.5 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 934.5.2 Facility Manager(s) (a) The facility administrator, in cooperation with Responsibilities the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7421 Riverside Indio JH PRO 23-24 Page 13 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1342 POPULATION ACCOUNTING Policy 935.3 Population Accounting Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 936.4 BSCC Notification When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy 937 Admittance Procedures Policy 937.3 (a-e) The facility administrator shall develop and implement written policies and procedures for admittance of youth that emphasize respectful and humane engagement Reviewed 10 Juvenile Admission packets with youth, and reflect that the admission process may which consist of Application for Petition, be traumatic to youth who may have already Intake Questionnaire, CSEC Pre-Screening experienced trauma. Policies shall be trauma-informed, Tool, Probation Summary Page, Behavior culturally relevant, and responsive to the language and Log, and Medi-Cal Parent Consent. The literacy needs of youth. In addition to the requirements agency also develops admittance slips of Sections 1324 and 1430 of these regulations: pertaining to property, mental health, school, ☒ ☐ ☐ and health services. The agency retains this information in their case management system which also houses the completed Detention Risk Assessment and Initial Detention Youth Questionnaire. The facility is in compliance with this regulation. (a) the admittance process shall include: Policy 937.7 Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of This information is documented on the ☒ ☐ ☐ Welfare and Institution Code Section 627; Intake Questionnaire. Policy 937.9 (h) Admittance Requirements This information is documented on the Intake Questionnaire. (2) Offer of a shower; ☒ ☐ ☐ Interviews with youth affirmed being offered a shower at intake. Policy 938 Personal Property (3) Documented secure storage of personal ☒ ☐ ☐ belongings; Policy 1010.4: Frequency of Serving This information is documented on the Intake Questionnaire. (4) Offer of food upon arrival; ☒ ☐ ☐ Interviews with youth affirmed being offered food at intake. 7421 Riverside Indio JH PRO 23-24 Page 14 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) Screening for physical and behavioral health Policy 937.6.1 Intake Health Screening and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Policy 937.10 (i) Admittance disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ Requirements and 1430 of these regulations; (7) Contact with Regional Center for the Policy 946.5 Developmentally Disabled Developmentally Disabled for youth that are Youth suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Policy 1054 Transgender and Intersex (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Detainees (b) juvenile hall administrators shall establish written Policy 937.8 Detain/Release Decision criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy 937 Admittance Procedures juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform A Custody Commitment Time Notification them of program guidelines and provide written ☒ ☐ ☐ form is utilized to notify commitment youth of screening criteria for inclusion and exclusion from the the estimated program length. The youth will program. sign and receive a copy of this form. (d) juvenile halls shall develop policies and procedures Policy 940.4 Time Ordered that advise any committed youth of the estimated length of his/her stay. A Custody Commitment Time Notification ☒ ☐ ☐ form is utilized to notify youth committed to the juvenile hall. The youth will sign and receive a copy of this form. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 1008.5.1: Screening for Risk of ABUSE Sexual Victimization and Abusiveness The facility administrator shall develop and implement The agency utilizes the PREA Screening written policies and procedures to reduce the risk of Assessment located in its case management sexual abuse by or upon youth. The policy shall require system. Reviewed 10 screenings which facility staff to assess each youth within 72 hours of ☒ ☐ ☐ included the Admittance Packet Behavior admission based on the following information: Log and scoring located in the case management system. The facility is in compliance with this regulation. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Policy 1008.5.1 (a) (b) Gender nonconforming appearance or manner; or Policy 1008.5.1 (b) identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 1008.5.1 (c) (d) Age; ☒ ☐ ☐ Policy 1008.5.1 (d) (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 1008.5.1 (e) (f) Physical size and stature; ☒ ☐ ☐ Policy 1008.5.1 (f) (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 1008.5.1 (g) (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 1008.5.1 (h) (i) Physical disabilities; ☒ ☐ ☐ Policy 1008.5.1 (i) (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 1008.5.1 (j) (k) Any other specific information about the individual Policy 1008.5.1 (k) youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. 7421 Riverside Indio JH PRO 23-24 Page 15 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Staff shall ascertain this information through Policy 1008.5. conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 1008.5.1 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 941 Release Procedures The facility administrator shall develop and implement Reviewed 11 releases from the Juvenile Hall written policies and procedures for release of youth from which consisted of Juvenile Release Packet, custody which provide for: Transitional Re-Entry Plan, and release information located in the case management ☒ ☐ ☐ system. The facility is in compliance with this regulation. Policy 941.6 Detention Control Officer (a) verification of identity/release papers; ☒ ☐ ☐ (DCO) Responsibilities Policy 941.6 (b) return of personal clothing and valuables; ☒ ☐ ☐ Youth sign acknowledgment of return of personal property as part of the Juvenile Release Packet. (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Policy 941.6 (d) notification to the facility health care provider in Policy 941.6 accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; and, An email is sent out to medical notifying them ☒ ☐ ☐ of the release, in addition, a phone call is made at the actual release. Documented in the client management system. Policy 941.6 Reviewed the Probation and Riverside County Office of Education Youth Transition Protocol. (e) notification of school staff; ☒ ☐ ☐ An email is sent out to medical notifying them of the release, in addition, a phone call is made at the actual release. Documented in the client management system. Policy 941.6 An email is sent out to medical notifying them (f) notification of facility mental health personnel. ☒ ☐ ☐ of the release, in addition, a phone call is made at the actual release. Documented in the client management system. 7421 Riverside Indio JH PRO 23-24 Page 16 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall develop and implement Policy 946.5 Institutional Assessment and policies and procedures for post-disposition youth to Case Plan coordinate the provision of transitional and reentry services including, but not limited to, medical and The transition and re-entry form which is part behavioral health, education, probation supervision and of the initial assessment and case plan is community-based services. completed and provided to the youth and ☒ ☐ ☐ parents/guardians upon release. Provided technical assistance to review the form and make it applicable to youth being released from detention as it was created for commitment programs. . The facility administrator shall develop and implement Policy 941.11 Temporary Release written policies and procedures for the furlough of youth Policy 941.11.2 Treatment Facilities: from custody. ☒ ☐ ☐ Furloughs 1352 CLASSIFICATION Policy 942.1: Classification- Purpose and Scope The facility administrator shall develop and implement written policies and procedures on classification of Reviewed 10 Youth Classification Plans youth for the purpose of determining housing placement ☒ ☐ ☐ which include periodic supervisor reviews. in the facility. The facility is in compliance with this Such procedures shall: regulation. (a) provide for the safety of the youth, other youth, Policy 942.4 Classification Assignment facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 942.3 ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 942.3 admittance to the facility; classification factors shall Policy 942.4 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 942.4.2 Review provisions that consider the level of supervision and the youth's behavior while in custody; and, A review of documents indicates the facility is ☒ ☐ ☐ completing periodic reviews every 30 days. The facility is in compliance with this regulation. (e) provide that facility staff shall not separate youth Policy 942.4 from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. 7421 Riverside Indio JH PRO 23-24 Page 17 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) facility staff shall not consider lesbian, gay, bisexual, Policy 1054.4 Housing transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 1054 Transgender/Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☒ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Policy 1054.6 Addressing identity and shall refer to the youth by the youth’s Transgender/Intersex Youth preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 1054.7 Clothing themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 1054.4 Housing best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house ☒ ☐ ☐ youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 1054.8 Medical and Behavioral and intersex youth have access to medical and Health Providers ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 1054.4 necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 1054.5 Searches youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 944 Orientation The facility administrator shall develop and implement Youth are orientated upon admission and written policies and procedures to orient a youth prior to provided a Juvenile Detention Orientation placement in a living area. Both written and verbal Handbook. An Orientation Handbook receipt information shall be provided and supplemented with ☒ ☐ ☐ is signed by the youth and staff. Reviewed 10 video orientation if feasible. Provision shall be made to orientation receipts. The facility is in provide accessible orientation information to all compliance with this regulation. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and Policy 944 (a) ☒ ☐ ☐ disciplinary procedures; 7421 Riverside Indio JH PRO 23-24 Page 18 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) facility’s system of positive behavior interventions Policy 944 (c) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 944 (v) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 944 (d) (e) the existence of the grievance procedure, the steps Policy 944 (b) that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 944 (e) ☒ ☐ ☐ court process; (g) access to routine and emergency health and Policy 944 (f) ☒ ☐ ☐ mental health care; (h) access to education, religious services, and Policy 944 (g) ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 944 (h) (j) opportunity for personal hygiene and daily showers Policy 944 (i) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 944 (j) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 944 (k) ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 944 (o) ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 944 (p) (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 944 (q) (p) non-discrimination policy and the right to be free Policy 944 (r) from physical, verbal or sexual abuse and harassment ☒ ☐ ☐ by other youth and staff; (q) availability of services and programs in a language Policy 944 (s) ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 944 (t) ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 944 (u) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ Parents/guardians are referred to the questions and provides contact information for the Riverside County Probation Website for facility, medical, school and mental health; and, access to the Orientation Handbook. (t) a process by which youth may request access to Title Policy 944 (w) ☒ ☐ ☐ 15 Minimum Standards for Juvenile Facilities. 7421 Riverside Indio JH PRO 23-24 Page 19 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354 SEPARATION Policy 945 Separation The facility administrator shall develop and implement written policies and procedures that address: Reviewed 10 instances from the Juvenile Hall in which the youth chose to self- separate and reviewed four incidents of medical separation. These instances are to be documented on the Medical Separation (MS)/Self-Placed Separation (SPS) Form. The form tracks Title 15 requirements and ☒ ☐ ☐ staff have to document hourly observations. For youth on SPS the goal is to encourage the youth to rejoin the group in the shortest duration. In addition, reviewed two exclusionary separations pursuant to PC 4030(f) which are tracked using the Juvenile Facility Separation Report. The facility is in compliance with this regulation. (a) separation of youth for reasons that include, but are Policy 945.1.1 Definitions not be limited to, medical and mental health conditions, 945.4 Separations ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 945.3 ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 945.4 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 945.4 ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Policy 945.4 separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 945.4 of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7421 Riverside Indio JH PRO 23-24 Page 20 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Policy 1053 Room Confinement (a) The facility administrator shall develop and implement written policies and procedures addressing Reviewed 8 instances from the Juvenile Hall the confinement of youth in their room that are of room confinement from April 2023 through consistent with Welfare and Institutions Code Section July 2023 which consisted of documentation 208.3. The placement of a youth in room confinement outlined in an Incident Report and Juvenile shall be accomplished in accordance with the following Facility Room Confinement Report. All were guidelines: for fighting or threatening other youth or staff. Staff effectively documented the behavior which justified the room confinement in the comments/counseling sheet. No room confinement lasted longer than four hours. ☒ ☐ ☐ Interviewed one youth who was placed on room confinement for fighting and being aggressive. The youth indicated staff always talked with him while he was in his room to get him to resume programming. All youth interviewed indicated room confinement is only used as a response to fights or if someone is causing a safety and security issue. The agency is in compliance with this regulation. (1) Room confinement shall not be used before Policy 1053.3 other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 1053.3 purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy 1053.3 that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy 1053.4 Use of Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 1053.4 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 1053.4 (3) Develop an individualized plan that includes the Policy 1053.4 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 1053.4 ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement Policy 1053.4 and the basis for the extension, the date and time Policy 1053.4 Documentation the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 1053.4 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. 7421 Riverside Indio JH PRO 23-24 Page 21 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) Obtain documented authorization by the Policy 1053.4 facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 1053.3 single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Policy 1053.3 ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 1053.3 conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 1053.3 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 1053.3 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 946 Institutional Assessment and Case Plan The facility administrator shall develop and implement written policies and procedures for assessment and Reviewed 10 Initial Youth Detention case planning. Questionnaires which are utilized to create the Detention Assessment and Case Plan. If a youth is held more than 40 days a Case Plan Objectives and Responsibilities is ☒ ☐ ☐ completed. A Transitional and Re-Entry Plan is completed prior to release. Provided technical assistance for the agency to continue to audit case plans for completeness and timely reviews. The agency is in compliance with this regulation. (a) Assessment: Policy 946.4 The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7421 Riverside Indio JH PRO 23-24 Page 22 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Institutional Case Plan: Policy 946.4 (1) A case plan shall be developed for each youth ☒ ☐ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Policy 946.4 ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Policy 946.4 ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy 946.4 a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 946.4 the objectives, including periodic review and discussion of the plan with the youth; A signature page documents staff’s review of ☒ ☐ ☐ the case plan with the youth. (4) a transition plan, the contents of which shall be Policy 946.4 subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ A Transitional and Re-Entry Plan is 1351; and, completed before release in conjunction with probation, school, medical and mental health. (5) in as much as possible and if appropriate, the Policy 946.4 plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy 947 Counseling and Casework Policy 947.5 Documentation The facility administrator shall develop and implement written policies and procedures ensuring the availability ☒ ☐ ☐ Reviewed 10 Behavioral Health referrals of appropriate counseling and casework services for all which were responded to timely by the youth. Policies and procedures shall ensure: service provider. (a) youth will receive assistance with needs or concerns Policy 947.4 Staff Responsibilities that may arise; Policy 947.4.1 Behavioral Health Referrals Policy 947.4.2 Behavioral Health Requests ☒ ☐ ☐ Policy 947.5 Staff are to report their observations and concerns about a youth’s emotional state to the Duty Officer and document them in the case management system and unit logs. (b) youth will receive assistance in requesting contact Policy 947.4.3 Other Requests with parents, other supportive adults, attorney, clergy, probation officer, or other public official; and, Request to Contact forms are located in the ☒ ☐ ☐ living unit. Youth can also utilize the Youth Behavioral Health Service Request which is located and accessible in the living unit. (c) youth will be provided access to available resources Policy 947.6 Services Provided to meet the youth’s needs. ☒ ☐ ☐ 7421 Riverside Indio JH PRO 23-24 Page 23 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE Policy 948 Use of Force Policy 948.3 The facility administrator, in cooperation with the Policy 948.12 Inappropriate Use of Force by responsible physician, shall develop and implement Staff written policies and procedures for the use of force, which may include chemical agents. Force shall never Reviewed 15 Use of Force Reports from the be applied as punishment, discipline, retaliation or Juvenile Hall. The reports involved youth treatment. involved in fights, threatening staff, or other (a) At a minimum, each facility shall develop policies youth. Staff consistently document attempts and procedures which: to de-escalate or utilize lesser uses of force. The video is reviewed on all use-of-force incidents by the Duty Officer and facility ☒ ☐ ☐ management. A Use of Force Review is convened once a month. Interviews with youth indicate the staff attempts to counsel youth and provide clear warnings before the use-of-force incidents. All the youth interviewed stated it was for fighting, and one indicated also for being aggressive to others. The facility is in compliance with this regulation. (1) restricts the use of force to that which is deemed Policy 948.1.1 Definitions Policy reasonable and necessary, as defined in Section 948.3 1302 to ensure the safety and security of youth, staff, ☒ ☐ ☐ others and the facility. (2) outline the force options available to staff including Policy 948.1.1 Definitions both physical and non-physical options and define Policy 948.5 Interventions when those force options are appropriate. Policy 948.8 Defense Techniques Policy ☒ ☐ ☐ 948.9 Physical Restraints (3) describe force options or techniques that are Policy 948.12 Inappropriate Use of Force by ☒ ☐ ☐ expressly prohibited by the facility. Staff (4) describe the requirements of staff to report any Policy 948.12 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy 948.13 Incident Report Documentation includes time period and procedure for documenting Policy 957 Reporting of Incidents and Other and reporting the use of force, including reporting Information requirements of management and line staff and Policy 948.13.1 Duty Officer (DO)/Supervising procedures for reviewing and tracking use of force Probation Officer (SPO) incidents by supervisory and or management staff, ☒ ☐ ☐ Policy 948.13.2 Facility Managers which include procedures for debriefing a particular Responsibilities incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that The incident reports consistently address may have been experienced by staff and /or the youth debriefing of youth and staff. involved. (6) Include an administrative review and a system for Policy 948.13.2 ☒ ☐ ☐ investigating unreasonable use of force. 7421 Riverside Indio JH PRO 23-24 Page 24 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) define the role, notification, and follow-up Policy 948.7 Physical Restraint procedures required after use of force incidents for Techniques medical, mental health staff and parents or legal Policy 948.8 Defense Techniques guardians. 948.10.4 Once Staff Decide to Use OC Spray The incident reports document required ☒ ☐ ☐ notifications. Medical staff are immediately notified and respond to the units to provide clearance or direct follow-up care. Provided technical assistance to the agency to clarify policy to ensure notifications are provided in all use-of-force incidents and not those just involving injury or chemical agents. (8) describe the limitations of use of force on pregnant Policy 948.11 Use of Force Involving youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ Pregnant Youth and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 948.10 Chemical Agents/Oleoresin option shall include policies and procedures that: Capsicum (OC) Spray (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Policy 948.10.2 When to Use OC Spray there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts Staff document attempts to de-escalate and ☒ ☐ ☐ have been unsuccessful or are not reasonably warn youth of the use of chemical agents. possible. (3) outline the facility’s approved methods and Policy 948.10.5 OC Spray Aftercare timelines for decontamination from chemical agents. Procedures This shall include that youth who have been exposed to chemical agents shall not be left unattended until Youths are placed on Direct Visual that youth is fully decontaminated or is no longer Supervision for one hour after being exposed ☒ ☐ ☐ suffering the effects of the chemical agent. to chemical agents. If they decline decontamination the youth is directly supervised for two hours. The OC Spray Checklist ensures all elements of this regulation are met. (4) define the role, notification, and follow-up Policy 948.10.4 Once Staff Decide to procedures required after use of force incidents Use OC Spray involving chemical agents for medical, mental health Policy 948.10.5 (g) staff and parents or legal guardians. Policy 948.13.1 Duty Officer/Supervising Probation Officer ☒ ☐ ☐ The incident reports consistently document all required notifications after use-of-force incidents involving chemical agents. (5) provide for the documentation of each incident of Policy 948.13 Incident Report use of chemical agents, including the reasons for Documentation which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Policy 948.4 Required Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: 7421 Riverside Indio JH PRO 23-24 Page 25 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) known medical and behavioral health conditions Policy 948.8 ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 948.8 ☒ ☐ ☐ application. (3) signs or symptoms that should result in Policy 948.8 ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Policy 948.8 ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 948.8 ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Policy 948.8 ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 951: 1.1 Use of Physical Restraints: Definitions The facility administrator, in cooperation with the responsible physician and mental health director, shall The facility had no use of restraints incidents develop and implement written policies and procedures ☒ ☐ ☐ as it pertains to this regulation this inspection for the use of restraint devices. Restraint devices cycle. include any devices which immobilize a youth's extremities and/or prevent the youth from being Compliance is based on policy. ambulatory. Physical restraints may be used only for those youth Policy 951.3 who present an immediate danger to themselves or Policy 951.4 Prior to Using Restraints others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 951.3 discipline, or as a substitute for treatment. The use of Policy 951.5 Use of and Application of restraint devices that attach a youth to a wall, floor or Physical Restraints other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 951.3 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 951.4 Prior to Using Restraints of the facility manager or designee. The facility manager Policy 951.6 Requirements for may delegate authority to place a youth in restraints to a Continued Use of Physical Restraints ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 951.6 Requirements for retention shall be secured as soon as possible, but no Continued Use of Physical Restraints later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 951.6 possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. 7421 Riverside Indio JH PRO 23-24 Page 26 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Continuous direct visual supervision shall be conducted Policy 951.5 to ensure that the restraints are properly employed, and Policy 951.6 to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 951.5 procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Policy 951.9 Medical and Behavioral certain restraint devices and/or techniques. ☒ ☐ ☐ Health Guidelines Regarding Physical Restraints (c) acceptable restraint devices. Policy 951.1.1 Definitions ☒ ☐ ☐ The agency utilizes handcuffs, shackles, waist chains, and the WRAP. (d) signs or symptoms which should result in immediate Policy 951.9 ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 951.9 ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 951.6: Requirements for restraint devices, all youth shall be housed alone or in a Continued Use of Physical Restraints ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 951.9 (h) exercising of extremities. ☒ ☐ ☐ Policy 951.9 1358.5 USE OF RESTRAINT DEVICES FOR Policy 952 Use of Physical Restraints for MOVEMENT AND TRANSPORTATION Movement and Transportation within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the A Use of Physical Restraint for Transportation responsible physician and behavioral/mental health Assessment Form is used to determine the director, shall develop and implement written policies ☒ ☐ ☐ minimum level of restraint for known and procedures for the use of restraint devices when the transportation inside and outside of the purpose is for movement or transportation within the facility. Reviewed 10 assessment forms. The facility that shall include the following: facility is in compliance with this regulation. (a) identification of acceptable restraint devices, staff Policy 952.1 Purpose and Scope approved to utilize restraint devices and the required training. The policy applies to all facility staff. Policy 952.1.1 Definition ☒ ☐ ☐ Handcuffs, shackles, waist chains and the WRAP is authorized for use by the agency. Policy 952.5 General Safety Guidelines 7421 Riverside Indio JH PRO 23-24 Page 27 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) the circumstances leading to the application of Policy 952.4 Assessment restraints must be documented. A review of incident reports involving the use of mechanical restraints by staff indicates their use was for assaultive or non-compliant behavior resulting in a safety or security issue. The youth were transported away from the incident to their rooms where the restraints were removed. Reports also ☒ ☐ ☐ indicate youth were not placed in mechanical restraints if staff were able to use the least restrictive means. The facility is in compliance with this regulation. (c) an individual assessment of the need to apply Policy 952.3 restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 952.3 with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 952.6.1 Pregnant youth accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 954 Safety Room Procedures (a) The facility administrator, and where applicable, in The facility has a “protection room” they do cooperation with the responsible physician, shall not use. It has been converted to house the develop and implement written policies and procedures body scan machine. governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, 7421 Riverside Indio JH PRO 23-24 Page 28 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 955 Searches Policy 955.3 The facility administrator shall develop and implement written policies and procedures governing the search of Reviewed four strip search authorization youth, the facility, and visitors. Policies and procedures forms and accompanying special incident shall provide that: reports from January to June 2023. All four incidents occurred at Intake and involved weapon charges, drug use, or erratic ☒ ☐ ☐ suspicious actions. No post-detention strip searches were conducted during this inspection cycle. The agency is in compliance with this regulation. (a) Searches shall be conducted to ensure the safety Policy 955.3 and security of the facility, public, visitors, youth, and staff. The agency utilizes the Tek 84 body scan ☒ ☐ ☐ machine for new intakes and suspicion of contraband. Perimeter, unit, and room searches are conducted daily and a canine search is conducted monthly. (b) Searches shall be conducted in a manner that Policy 955.3 preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. 7421 Riverside Indio JH PRO 23-24 Page 29 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Strip searches and visual or physical body cavity Policy 955.6 Strip Search/Visual Body Cavity ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. Search Guidelines (d) Physical body cavity searches shall only be Policy 955.9 Physical Body Cavity ☒ ☐ ☐ conducted by a medical professional. Search (e) Any youth held after a detention hearing shall only Policy 955.8 Post-Detention Hearing be strip searched with prior approval of a supervisor Searches when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 1054.5 Searches ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Policy 955.4.1 Cross-Gender Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 956: Grievance Procedure The facility administrator shall develop and implement Policy 956.3 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any Reviewed all seven grievances from the condition of confinement, including but not limited to Juvenile Hall filed since November 2022 If a health care services, classification decisions, program grievance involves staff, video cameras will participation, telephone, mail or visiting procedures, be reviewed. The agency is in compliance food, clothing, bedding, mistreatment, harassment or with this regulation. Provided technical violations of the nondiscrimination policy. There shall be assistance to ensure collaborative agencies no time limit on filing grievances. Policies and respond to the grievance and not just have procedures shall include provisions whereby the facility facility staff attempt to resolve the issue manager ensures: without their input. In addition, discussed with the agency delineating on the form when a grievance is initially responded and resolved as not all grievances can be ☒ ☐ ☐ resolved the same day. All grievances were completed within the required time frame. The facility is in compliance with this regulation. Two of the three youths interviewed had filed a grievance. Both indicated staff came to talk with them. One was resolved 100 percent to their satisfaction and the other stated they were not satisfied with the outcome. All youth indicated the grievance form was always available and knew how to file confidentially by using the grievance box which was located in every unit. (a) a grievance form and instructions for registering a Policy 956.5 Grievance Policy and grievance, which includes provisions for the youth to ☒ ☐ ☐ Forms Accessibility have free access to the form; (b) the youth shall have the option to confidentially file Policy 956.6 Process for the grievance or to deliver the form to any youth ☒ ☐ ☐ Submitting/Resolving a Grievance supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy 956.6 ☒ ☐ ☐ staff level; 7421 Riverside Indio JH PRO 23-24 Page 30 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) provision for a prompt review and initial response to Policy 956.6 grievances within three (3) business days, grievances Policy 956.9 Food Services, Education, that relate to health and safety issues must be ☒ ☐ ☐ Health Care, Behavioral Health Grievances. addressed immediately; (1) The youth may elect to be present to explain Policy 956.6 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 956.6 ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 956.7 Unresolved Grievances/ which includes the reasons for the decisions; Appeals Policy 956.12 Resolution and ☒ ☐ ☐ Documentation of Grievances (Not Personnel Complaints) (f) a system which provides that any appeal of a Policy 956.7 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 956.7 business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy 956.10 Reporting Sexual Abuse and methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Sexual Harassment references PREA Policies Whether or not associated with a grievance, concerns Policy 324 Complaints Against Staff of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 957 Reporting of Incidents and Other Information A written report of all incidents which result in physical Policy 957.4.1 Reporting Requirements harm, use of force, serious threat of physical harm, or Policy 957.4.2 Submittal Process death of an employee, youth or other person(s) shall be maintained. Such written record shall be prepared by the Reviewed incident reports for use of force, staff and submitted to the facility manager by the end of ☒ ☐ ☐ room confinement, separation, mechanical the shift, unless additional time is necessary and restraints, and suicide safety watches which authorized by the facility manager or designee. indicated the agency is in compliance with this regulation. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 960 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Policy 960.7 Refusal to Submit DNA (a) Pursuant to Penal Code Section 298.1 authorized The agency does not use force to collect law enforcement, custodial, or corrections personnel DNA. If a youth refuses to submit a DNA including peace officers, may employ reasonable force ☒ ☐ ☐ sample the matter is addressed with the to collect blood specimens, saliva samples, and thumb Court. or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 7421 Riverside Indio JH PRO 23-24 Page 31 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) For the purpose of this section, the “use of Policy 960 reasonable force” shall be defined as the force that Policy 960.7 an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 960 efforts to secure voluntary compliance. Efforts to Policy 960.7 secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 960 authorization of the supervising officer on duty. The Policy 960.7 authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell The agency does not use force to collect extraction, the extraction shall be videotaped. Video DNA. shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 961 Education Program Policy 961.3 (a) School Programs The County Board of Education shall provide for the The Riverside Office of Education operates all administration and operation of juvenile court schools in the agency’s facility schools. The schools are conjunction with the Chief Probation Officer, or designee WASC accredited. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy Education Program Evaluation completed on and procedures to ensure communication and October 6, 2022, by Monica Hatcher, coordination between educators and probation staff. Principal with San Bernadino County Culturally responsive and trauma-informed approaches Superintendent of Schools. should be applied when providing instruction. Education staff should collaborate with the facility administrator to Staff for all facility schools: use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ • Principal request an annual review of each required element of the • Transition Counselor program by the Superintendent of Schools, and a report • Academic Counselor or review checklist on compliance, deficiencies, and • 3 Registrars (one for each facility) corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be • Social Worker delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall The Indio campus has two teachers and two conduct this review in conjunction with a qualified outside aides. agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item An interview with the principal indicates with the Superintendent of Schools and shall take communication with the facility is positive and whatever corrective action is necessary to address each occurs frequently. School staff participate in deficiency and to fully protect the educational interests of daily huddles, treatment team meetings, and all youth in the facility. monthly and quarterly meetings. 7421 Riverside Indio JH PRO 23-24 Page 32 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Required Elements Policy 916.5 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 916.5 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 916.5 Education Code and include, but not be limited to, courses required for high school graduation. Students receive instruction in English, Math, Physical Education and CORE courses. ☒ ☐ ☐ Intervention and credit recovery services are provided to youth. In addition, ethnic, dance and cybersecurity enrichment programs are offered to the youth. (2) Information and preparation for the High School Policy 916.5 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 916.5 ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Policy 916.5 Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 916.5 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy 916.5 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Students attend 360 minutes of school each education staff, must ensure that operational day except Wednesday which is a minimum ☒ ☐ ☐ procedures do not interfere with the time afforded for day of 240 minutes. the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy 916.5 of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). 7421 Riverside Indio JH PRO 23-24 Page 33 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) School Discipline Policy 916.6 School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action The school utilizes PBIS with incentives for ☒ ☐ ☐ in the school setting and be integrated into the positive behavior. The school does not facility's overall behavioral management plan and suspend youth and works closely with facility security system. staff to ensure youth attend school daily. (2) School staff shall be advised of administrative Policy 916.6 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 916.6 Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 916.6 education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 961.7 Provisions for Special (1) State and federal laws and regulations shall be Populations observed for all individuals with disabilities or suspected disabilities. This includes but is not limited All teachers are dual credentialed in general ☒ ☐ ☐ to child find, assessment, continuum of alternative and special education. placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 961.7 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 961.8 Educational Screening and (1) Youth shall be interviewed after admittance and a Admission record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 961.8 (B) Home Language Survey and the results of the Policy 961.8 ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Policy 961.8 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 961.8 (2) Youth will be immediately enrolled in school. Policy 961.8 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 961.8 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. 7421 Riverside Indio JH PRO 23-24 Page 34 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Upon enrollment, education staff shall comply with Policy 961.8 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 961.9 Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 961.9 provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 961.10 Transition and Re-Entry (1) The Superintendent of Schools and the Chief Planning Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The transition counselor coordinates with the ☒ ☐ ☐ including the development of an education transition home school district for all youth released. plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 961.11 Post-Secondary Education (1) The school and facility administrator should, Opportunities whenever possible, collaborate with local post- secondary education providers to facilitate access to A Special Academic Instruction Teacher educational and vocational opportunities for youth facilitates education for youth beyond high ☒ ☐ ☐ that considers the use of technology to implement school. They collaborate with Riverside City these programs. College and Probation and currently have 25 youths across all facilities enrolled in college. In addition, the teacher assists in coordinating vocational programming. 1371 PROGRAMS, RECREATION, AND Policy 962 Recreation, Programs and EXERCISE. Exercise Policy 962.3 The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 962.4.1 Minimum Requirements programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 962.4.1 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. 7421 Riverside Indio JH PRO 23-24 Page 35 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such program, recreation, and exercise schedule shall Policy 962.4.1 be posted in the living units. Reviewed calendars for August 2023 which calculate Title 15 programming, recreation, and exercise along with other institutional operations. Confirmed the calendars were posted in the living units. ☒ ☐ ☐ The agency utilizes daily logs which track programming, recreation, and exercise. In addition, the agency utilizes program binders in which daily programming is documented and signed by youth. Discussed with agency to ensure programming is completely and consistently documented and provided technical assistance to condense documentation in one consistent format. There will be a written annual review of the programs, Policy 962.4.1 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ Annual Review of Program, Recreation and relevant to the population. Exercise completed by Michael Brinkman, Division Director on December 22, 2022. 7421 Riverside Indio JH PRO 23-24 Page 36 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Policy 962.4.1 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, The agency has partnered with several evidence-based, best practice interventions that are community-based organizations and service culturally relevant and linguistically appropriate, or pro- providers and utilizes facility staff to ensure social interventions and activities designed to reduce programming needs are met. recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 The Motivator Coach Boot Camps provides and 1356. Such programs may be provided under the the Building Better Men from the Inside Out direction of the Chief Probation Officer or the County program. Office of Education and can be administered by county partners such as mental health agencies, community Chapman University Fowler School of Law based organizations, faith-based organizations or Mediation Clinic conducts a Conflict Probation staff. Resolution program. Programs may include but are not limited to: Riverside County Office of Education provides an Art Program and SHARP-Sexual Health and Adolescent Risk Prevention. High School Graduate Program which is a seven-week program offered by Dr. Renford Reese and the Prison Education Project. Riverside County District Attorney’s Crime Prevention Unit provides a Real Men Read program. ☒ ☐ ☐ Riverside University Health System- Behavioral Health provides programming through A New Direction, Aggression Replacement Training, Moral Reconation Therapy and STAMP program. Staff led programming include: • 100 Hour Reentry Pre-Release Program • Drug Free World • Human Relations Media • Restorative Justice • Money Management • Healthy Living • Forward Thinking Journals Interviews with youth indicate they receive programming on a daily basis. 7421 Riverside Indio JH PRO 23-24 Page 37 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; Policy 962.4.1 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Policy 962.4.1 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and The youth interviewed stated the recreation in ☒ ☐ ☐ entertainment. Activities shall be supervised and include the unit include games, watching television, orientation and may include coaching of youth. writing letters, drawing, and using the telephone. (c) Exercise. All youth shall be provided with the Policy 962.4.1 opportunity for at least one hour of large muscle activity each day. Interviews with youth affirm they receive an ☒ ☐ ☐ hour of large muscle activity every day outside unless the weather is too hot, or it is raining. The administrator/manager may suspend, for a period Policy 962.4.1 not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 965 Faith Based Program Policy 965.3 Policy The facility administrator shall provide access to religious Policy 965.4 Requests for Faith Based services and/or religious counseling at least once each Services/Counseling week. Attendance shall be voluntary. A youth shall be Policy 965.5 Access to Faith Based allowed to participate in an activity outside of their room ☒ ☐ ☐ Services/Counseling if he/she elects not to participate in religious programs. Religious programs shall provide for: Upon admission a Right to Religious Services and/or Religious Counseling form is completed. Policy 965.3 (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy 965.9 Faith-Based Programs Policy 965.3 Policy 965.4 (b) availability of clergy; and, ☒ ☐ ☐ Policy 965.8 Faith Based Representatives Policy 965.3 Policy 965.4 (c) availability of religious diets. ☒ ☐ ☐ Policy 965.9.1 Diets 7421 Riverside Indio JH PRO 23-24 Page 38 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1373 WORK PROGRAM Policy 966. 3 Work Program The facility administrator shall develop policies and The agency does not have a work program. procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy 968 Visiting Policy 968.3 The facility administrator shall develop and implement written policies and procedures for visiting, that include Visiting occurs on Saturday and Sunday at provisions for special visits. Youth shall be allowed to various times for each housing unit. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ Interviews with youth indicate visiting occurs members, such as grandparents and siblings, and as scheduled and has not been canceled. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in The facility is in compliance with this conjunction with the youth’s case plan or in the best regulation. interest of the youth. All visits shall occur at reasonable times, subject only to Policy 968.3 the limitations necessary to maintain order and security. Policy 968.4 Requirements Policy Visitation shall not be denied solely based on the visitor’s 968.5 Visiting Rules criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 968.4 per week. Visits may be supervised, but conversations Policy 968.5 ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy 968.6 Professional Visitation minimum and/or outside of the regular visiting hours, Policy 968.7 Special Visitation shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 968.4 alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE Policy 970 Correspondence The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 970.4 Authorized Correspondence ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Policy 970.4 (c) youth may correspond confidentially with state and Policy 970.6.1 Privileged Mail federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7421 Riverside Indio JH PRO 23-24 Page 39 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) incoming and outgoing mail, other than that described Policy 970.6.2 Non-Privileged Mail in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 972 Telephone Access Policy 972.4 Detention Control Telephone The administrator of each juvenile facility shall develop Calls and implement written policies and procedures to provide Policy 972.5 Telephone Calls After youth with access to telephone communications. ☒ ☐ ☐ Admittance Upon admission, the youth is provided the telephone policy through the Inmate Call Engine (ICE) phone contract. 1377 ACCESS TO LEGAL SERVICES Policy 973 Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 973.4 (a) Access to Courts and ☒ ☐ ☐ attorneys and their authorized representatives; Legal Services (b) provision for confidential consultation with attorneys; Policy 973.4 (a) ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Policy 973.4 (a) ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 976 Incentives and Discipline Process Policy 976.3 The facility administrator shall develop and implement written policies and procedures for the discipline of youth Points and incentives are utilized to meet that shall promote acceptable behavior; including the use daily and weekly behavior goals. Discipline of positive behavior interventions and supports. ☒ ☐ ☐ may result in loss of points or incentives. Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Policy 976.3 (a) (b) daily shower, access to drinking fountain, toilet and Policy 976.3 (b) ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 976.3 (c) (d) contact with parent or attorney; ☒ ☐ ☐ Policy 976.3 (d) (e) exercise; ☒ ☐ ☐ Policy 976.3 (e) (f) medical services and counseling; ☒ ☐ ☐ Policy 976.3 (f) (g) religious services; ☒ ☐ ☐ Policy 976.3 (g) (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 976.3 (h) (i) the right to send and receive mail; ☒ ☐ ☐ Policy 976.3 (i) (j) education; and, ☒ ☐ ☐ Policy 976.3 (j) (k) rehabilitative programming. ☒ ☐ ☐ Policy 976.3 (k) The facility administrator shall establish rules of conduct Policy 976.3 and disciplinary penalties to guide the conduct of youth. Policy 976.5 Minor Rule Violations Policy Such rules and penalties shall include both major 976.8 Major Rule Violations violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7421 Riverside Indio JH PRO 23-24 Page 40 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1391 DISCIPLINE PROCESS Policy 976 Incentives and Discipline Process The facility administrator shall develop and implement written policies and procedures for the administration of The agency utilizes a positive incentive discipline which shall include, but not be limited to: program in which youth earn points for additional privileges or special items. Discipline for minor rule violations can include failure to earn points. For major rule violations discipline imposed may include a loss of points, privileges, and incentives. The agency utilizes a Disciplinary Hearing ☒ ☐ ☐ Acknowledgement, Disciplinary Hearing Request, Disciplinary Hearing Rights, Disciplinary Hearing Officer Report and Summary, and Disciplinary Hearing Appeal form to ensure regulation requirements are met. Reviewed 10 discipline process incidents primarily for fighting. In all instances the youth waived their right to a hearing and accepted the consequence as proposed. The facility is in compliance with this regulation. (a) designation of personnel authorized to impose Policy 976.3 ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 976.3 (c) definition of major and minor rule violations and their Policy 976.5 Minor Rule Violations consequences, and due process requirements; Policy 976.6 Discipline for Minor Rue Violations ☒ ☐ ☐ Policy 976.8 Major Rule Violations Policy 976.9 Discipline for Major Rule Violations (d) trauma-informed approaches and positive behavior Policy 976.3 ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 976.3 counseling, advising the youth of expected conduct Policy 976.5 Minor Rule Violations imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Policy 976.7 Procedure for the Appeal accompanied by written documentation and a policy of Process for Minor Discipline review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy 976.3 ☒ ☐ ☐ be documented and require the following: Policy 976.6 Major Rule Violations Policy 976.10 Procedure for Due (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Process for Major Discipline (2) accommodations provided to youth with Policy 976.3 disabilities, limited literacy, and English language ☒ ☐ ☐ Policy 976.10 learners; (3) hearing by a person who is not a party to the Policy 976.10 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 976.10.1 Disciplinary Hearing ☒ ☐ ☐ evidence and testimony; Process/DHO Responsibilities (5) provision for youth to be assisted by staff in the Policy 976.10 ☒ ☐ ☐ hearing process; Policy 976.11 Procedures for the Appeal (6) provision for administrative review. ☒ ☐ ☐ Process for Major Discipline 7421 Riverside Indio JH PRO 23-24 Page 41 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) violations that result in a removal from camp or Policy 976.10 commitment program, but not a return to court, will follow the due process provisions in subsection (e) ☒ ☐ ☐ above. 1410 MANAGEMENT OF COMMUNICABLE Policy 987 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Policy 997 Medical Clearance/Intake Health (a) Intake health screening procedures; ☒ ☐ ☐ Screening (b) Identification of relevant symptoms; ☒ ☐ ☐ Policy 987.6 Suspected Exposure of a Youth (c) Referral for medical evaluation; ☒ ☐ ☐ Policy 987.6 Policy 987.8 Medical Consultation, Evaluation (d) Treatment responsibilities during detention; ☒ ☐ ☐ and Treatment (e) Coordination with public and private community- Policy 987.8 ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Policy 987.5 (c) (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Policy 987.5 (c) The policies and procedures shall be updated as Policy 987.5 (b) necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 990.4.1 Youth Referrals/Requests (EXCERPT) Policy 1000.4 Youth Requests for Health Care Services The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to establish a daily routine for youth to convey requests for A locked box is accessible in living units for emergency and non-emergency medical, dental and the youth to confidentially convey requests for behavioral/mental health care services. ☒ ☐ ☐ medical, dental, and mental health services. The youth interviewed were aware of the confidential box and indicated they are seen timely after submitting a request, either the same day, or the next. Youth indicated they could also directly ask medical, mental health staff, or probation staff to be seen. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 1018 Standard Facility Clothing Issue The youth’s personal clothing, undergarments and The clothing worn by the youth was observed footwear may be substituted for the institutional clothing to be in good repair, free of stains, and well- and footwear specified in this regulation. The facility has ☒ ☐ ☐ fitted. The youth interviewed indicated if they the primary responsibility to provide clothing and needed new underwear, outer clothing, or footwear. Clothing provisions shall ensure that: shoes, they could ask staff and they would receive the items. (a) Clothing is clean, reasonably fitted, durable, easily Policy 1018.4 (a) Issuance of Clothing ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 1018.4 (c) ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Policy 1018.4 (c)(1) (2) Outer garments; ☒ ☐ ☐ Policy 1018.4 (c)(5) (3) New non-disposable underwear which shall Policy 1018.4 (3)(5) ☒ ☐ ☐ remain with the youth throughout their stay, and; 7421 Riverside Indio JH PRO 23-24 Page 42 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Undergarments, that are freshly laundered and Policy 1018.4 (c)(4) ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required Policy 1018.4 (b) by local ordinances for the commercial laundries and ☒ ☐ ☐ dried completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Policy 1018.4 (a)(8) 1482 CLOTHING EXCHANGE Policy 1020.4 Frequency The facility administrator shall develop and implement Interviews with youth confirm they are written policies and site-specific procedures for the receiving clean clothing daily. cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 1022 Control of Vermin and PERSONAL CLOTHING Ectoparasites in Youths’ Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 1024 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 1024 (a) (b) Toothpaste; ☒ ☐ ☐ Policy 1024 (b) (c) Soap; ☒ ☐ ☐ Policy 1024 (c) (d) Comb; ☒ ☐ ☐ Policy 1024 (d) (e) Shaving implements; ☒ ☐ ☐ Policy 1024 (e) (f) Deodorant; ☒ ☐ ☐ Policy 1024 (f) (g) Lotion; ☒ ☐ ☐ Policy 1024 (g) (h) Shampoo; and, ☒ ☐ ☐ Policy 1024 (h) (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 1024 (i) Youth shall not be required to share any personal care Policy 1024 (j) items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7421 Riverside Indio JH PRO 23-24 Page 43 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1486 PERSONAL HYGIENE Policy 1025 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 1026 Shaving Policy 1026.3 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Policy 1027 Hair Care Services Policy 1027.3 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 1028 Standard Bedding and Linen Issuance Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 1028.4 (a) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 1028.4 (b) ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 1028.4 (c) (d) One towel; and, ☒ ☐ ☐ Policy 1028.4 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 1028.4 (e) 1501 BEDDING LINEN EXCHANGE Policy 1029.4 Frequency The facility administrator shall develop and implement Interviews with youth confirm they are site specific written policies and procedures for the exchanging linen each week. They can scheduled exchange of laundered bedding and linen ☒ ☐ ☐ receive clean linen if needed prior to issued to each youth housed. Washable items such as exchange day. sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Policy 1029.4 once a month. ☒ ☐ ☐ Policy 1029.5 Soiled Bedding and Linen 7421 Riverside Indio JH PRO 23-24 Page 44 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1510 FACILITY SANITATION, SAFETY AND Policy 1031 Facility Sanitation, Safety, and MAINTENANCE Maintenance. The facility administrator shall develop and implement The interior and exterior of the facility is written policies and site-specific procedures for the extremely well kept. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7421 Riverside Indio JH PRO 23-24 Page 45 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp The facility is not a camp. Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violation Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate ☒ ☐ ☐ workers or “Scared Straight” programs) are not allowed Violation in the facility in a manner that allows contact with minors. 7421 Riverside Indio JH PRO 23-24 Page 46 of 46 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7428 FACILITY NAME: Riverside Secure Youth Treatment Facility at RCIJH FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Michael Brinkman-Division Director, Emil Fischer, Assistant Division Director, Roy Ramirez, Supervising Probation Officer, J. Damian-Supervising Probation Officer, R. Ramirez-Senior Probation Corrections Officer, A. Castillo-Probation Corrections Officer II, Johnny Ortega-Food Services Manager, Arthur Kimball and Peter Ainsworth-Riverside Office of Education, Saul Copado and Lynette Gayneaux-Riverside University Correctional Health System, Tonya Strickland- Riverside University Behavioral Health System, Dwayne George-Riverside University Behavioral Health System, one male youth age 24 FIELD REPRESENTATIVE: Shay Molennor DATE: October 10-11, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Policy 903 County Inspection and Evaluation OF BUILDING AND GROUNDS of Building and Grounds Policy 903 (a) On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ December 28, 2022. documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Policy 903 (b) clearance as required by Health and Safety Code Section 13146.1(a) and (b); December 14, 2022. ☒ ☐ ☐ (Inspection areas needing correction were confirmed and addressed in a follow-up inspection on January 19, 2023.) (c) local health officer, inspection in accordance with Policy 903 (c) Health and Safety Code Section 101045; Environmental: October 11, 2022. (Inspection areas needing correction were ☒ ☐ ☐ confirmed and addressed on November 10, 2022.) Medical/Mental Health: October 11, 2022. Nutrition: October 18, 2022 (d) county superintendent of schools on the adequacy of Policy 903 (d) educational services and facilities as required in Section ☒ ☐ ☐ 1370; October 6, 2022. (e) juvenile court as required by Section 209 of the Policy 903 (e) Welfare and Institutions Code; and, ☒ ☐ ☐ November 16, 2022. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 1 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) the Juvenile Justice Commission as required by Policy 903 (f) Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ Probation Commission as required by Section 240 of the December 27, 2022. Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS Policy 905 Appointment and Qualifications BSCC Note: Compliance with this section is determined A memorandum dated May 24, 2023, by by receipt of the Chief Probation Officer’s certification Chief Probation Officer Christopher Wright letter confirming that all elements of regulation are met. addressed all elements of this regulation. (a) Appointment ☒ ☐ ☐ One Probation Division Director and one In each juvenile facility there shall be a superintendent, Assistant Probation Division Director oversee director or facility manager in charge of its program and the operations and employees of Indio employees. Such superintendent, director, facility Juvenile Hall. manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 905.4 (a) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 905.4 (b) Employee Qualifications examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 905.4 (c) Employee Qualifications and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 905.4 (d) Employee Qualifications employee, and psychological examination in accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Policy 905.4 Employee Qualifications employees of the facility, who may be present at the facility, shall have such clearance and qualifications as Policy 908 Initial Orientation for Nonsworn may be required by law, and their presence at the facility ☒ ☐ ☐ Staff and Others shall be subject to the approval and control of the facility manager. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 2 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Policy 906.4 (a) Staffing Requirements Each juvenile facility shall: The agency staff for both their JH and SYTF (a) have an adequate number of personnel sufficient to is combined; the facilities are co-located on carry out the overall facility operation and its the same campus. The combined population programming, to provide for safety and security of youth was 49 at the date of the inspection. and staff, and meet established standards and regulations; • 47 Detention • 2 SYTF The agency changes shifts every year. Reviewed two weeks of the August 2023 staffing schedules, master schedule, shift ☒ ☐ ☐ assignments, organizational chart, and leave report. • 2 Facility Administrators • 9 Supervising Probation Officers (one vacancy) • 11 Senior Probation Corrections Officers (three vacancies) • 52 Probation Corrections Officers (17 vacancies) The agency is in compliance with this regulation. (b) ensure that no required services shall be denied Policy 906.4 (b) because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 906.4 (c) ☒ ☐ ☐ ensure adequate supervision of all staff members; (d) have a clearly identified person on duty at all times Policy 906.4 (e) who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; (e) have at least one staff member present on each living Policy 906.4 (f) ☒ ☐ ☐ unit whenever there are youth in the living unit; (f) have sufficient food service personnel relative to the Policy 906.4 (g) number and security of living units, including staff qualified and available to: plan menus meeting nutritional Reviewed the September 21, 2023, kitchen requirements of youth; provide kitchen supervision; direct schedule. The facility has a Correctional Food food preparation and servings; conduct related training ☒ ☐ ☐ Services Supervisor, two senior correctional programs for culinary staff; and maintain necessary cooks, one correctional senior food services records; or, a facility may serve food that meets nutritional worker, and seven correctional cooks. The standards prepared by an outside source; agency provides three hot meals and two snacks per day. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 3 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) have sufficient administrative, clerical, recreational, Policy 906.4 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other In addition to staff assigned to the housing support staff for the efficient management of the facility, units, the agency provides an appropriate and to ensure that youth supervision staff shall not be level of staff to operate booking, diverted from supervising youth; and, transportation, and clerical services. The agency provides a House Manager, laundry workers, maintenance, and groundskeeping ☒ ☐ ☐ staff. Medical services are provided 24 hours a day, seven days a week. Behavioral Health provides mental health services seven days a week with some evening hours. After-hours on-call mental health coverage is available. (h) assign sufficient youth supervision staff to provide Policy 906.4 (i) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls The facility is not a juvenile hall. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls The facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 4 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Policy 906.5 (a) Youth-To-Staff Ratio by (A) during the hours that youth are awake, one Facility wide-awake youth supervision staff member on ☒ ☐ ☐ duty for each 15 youth in the camp population; The agency staffs commitment facilities with one staff to ten youth. (B) during the hours that youth are confined to their Policy 906.5 (b) room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Policy 906.5 (c) members on duty at all times, regardless of the number of youth in residence, unless ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Policy 906.5 (d) duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio Policy 906.5 (e) required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Policy 906.5 (f) duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION A memorandum dated May 24, 2023, by AND TRAINING Chief Probation Officer Christopher Wright addressed all elements of this regulation. (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to ☒ ☐ ☐ their duties, including: Policy 907.4 (a) Detainee Supervision Staff (1) youth supervision duties; Orientation and Training Policy 907.4 (a)(1) Policy 907.4 (a)(2) (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 907.4 (a)(3) (3) the identity of their supervisor; ☒ ☐ ☐ (4) the identity of persons who are responsible to Policy 907.4 (a)(4) them; ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Policy 907.4 (a)(5) their responsibility; and ☒ ☐ ☐ 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 5 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) ethical responsibilities. Policy 907.4 (a)(6) ☒ ☐ ☐ (b) Prior to assuming any responsibility for the Policy 907.4 (b) supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility- Staff receive 80 hours of initial orientation specific orientation, including: and training. Reviewed seven Sworn Staff ☒ ☐ ☐ Orientation and Training logs. The agency is in compliance with this regulation. Policy 907.4 (b)(2) (1) individual and group supervision techniques; ☒ ☐ ☐ (2) regulations and policies relating to discipline and Policy 907.4 (b)(3) rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 907.4 (b)(4) (4) suicide prevention and response to suicide Policy 907.4 (b)(5) ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 907.4 (b)(6) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Policy 907.4 (b)(7) ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Policy 907.4 (b)(8) (8) routine security measures, including facility Policy 907.4 (b)(9) ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Policy 907.4 (b)(10) ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Policy 907.4 (b)(11) (11) fire/life safety training ☒ ☐ ☐ Policy 907.4 (b)(12) (c) Prior to assuming sole supervision of youth, each Policy 907.4 (d) youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ The BSCC Standard and Training for Officer Core Course pursuant to Penal Code Section Corrections found the agency in compliance 6035. with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 907.4 (e) supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 909.3 Fire and Life Safety Whenever there is a youth in a juvenile facility, there shall Youth supervision staff receive Fire and Life be at least one wide awake person on duty at all times Safety training through CORE. The agency who meets the training standards established by the provided a list of all CORE-trained staff. The Board for general fire and life safety which relate memorandum as to staff training dated May specifically to the facility. ☒ ☐ ☐ 24, 2023, by Chief Probation Officer Christopher Wright confirmed compliance with this regulation. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 6 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 910.3 Policy and Procedures Manual All facility administrators shall develop, publish, and The Riverside County Probation Department implement a manual of written policies and procedures Manual is utilized by all facility programs. The that address, at a minimum, all regulations that are agency utilizes Lexipol for its manual. The applicable to the facility. Such a manual shall be made administration tracks the review of policy on available to all employees, reviewed by all employees, an internal spreadsheet. Lexipol will publish and shall be administratively reviewed at a minimum ☒ ☐ ☐ new dates once finalized. Reviewed the every two years, and updated, as necessary. Those agency’s tracking spreadsheet. In addition, records relating to the standards and requirements set the agency utilizes work standards for clerical, forth in these regulations shall be accessible to the Board line staff, and supervisors to clarify on request. procedures. The manual shall include: The agency is in compliance with this regulation. (a) table of organization, including channels of Policy 910.4 (a) ☒ ☐ ☐ communications and a description of job classifications; (b) responsibility of the probation department, purpose Policy 962 Recreation, Programs, and of programs, relationship to the juvenile court, the Exercise Juvenile Justice/Delinquency Prevention Commission or Policy 1044 Operation of Riverside County ☒ ☐ ☐ Probation Committee, probation staff, school personnel Juvenile Facilities and other agencies that are involved in juvenile facility Policy 1048 Responsibility of Probation programs; Department to Collaborative Partners (c) responsibilities of all employees; Policy 1049 Responsibilities of All Juvenile ☒ ☐ ☐ Facility Staff (d) initial orientation and training program for employees; Policy 907.4 (a) Detainee Supervision Staff ☒ ☐ ☐ Orientation and Training Policy (e) initial orientation, including safety and security issues Policy 908.36 Initial Orientation for Non-sworn and anti-discrimination policies, for support staff, contract Staff and Others employees, school, mental/behavioral health and medical staff, program providers and volunteers; ☒ ☐ ☐ Reviewed the Non-Sworn Orientation Packet and PREA orientation material that require signed acknowledgment of receipt. (f) maintenance of record-keeping, statistics and Policy 1044 ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 1044 (2) legal and proper care of youth; ☒ ☐ ☐ Policy 1044 Policy 957 Reporting of Incidents and Other (3) maintenance of individual youth's records; ☒ ☐ ☐ Information (4) supply of information to the juvenile court and Policy 957 ☒ ☐ ☐ those authorized by the court or by the law; and, Policy 958 Confidentiality and Release of (5) release of information regarding youth. ☒ ☐ ☐ Information Riverside County Probation Department Code (g) ethical responsibilities; ☒ ☐ ☐ of Ethics Policy 943 Culturally Responsive, Gender (h) trauma-informed approaches; ☒ ☐ ☐ Responsive, and Trauma Informed (i) culturally responsive approaches; ☒ ☐ ☐ Policy 943 (j) gender responsive approaches; ☒ ☐ ☐ Policy 943 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 7 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) a non-discrimination provision that provides that all Policy 1050 Youth Non-Discrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 916 Safety Equipment Control chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy 1051 Medi-Cal Information, Eligibility Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and Enrollment and, (n) establishment of a policy that prohibits all forms of Policy 1008 Prison Rape Elimination Act sexual abuse, sexual assault and sexual harassment. (PREA) of 2003 The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 911.3 Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 911.8 Prevention with two-year retention of the inspection record; Reviewed monthly fire and life safety inspections from August 2022 through August 2023. The month of February 2023 was not conducted due to a staffing transfer. The agency utilizes a comprehensive ☒ ☐ ☐ General Facility checklist to meet the requirements of this regulation. The agency is in compliance with this regulation. (c) fire prevention inspections as required by Health and Policy 911.8 ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; Policy 911.5 Fire Safety Plan Policy 928 Indio Juvenile Hall Evacuation ☒ ☐ ☐ Plan 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 8 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) documented fire drills not less than quarterly; Policy 911.8 The agency conducts fire drills monthly and documents in an Emergency Procedures Review. Reviewed fire drills from August ☒ ☐ ☐ 2022 through August 2023. Missed February 2023 but drills exceed the regulation requirement of quarterly drills. The agency is in compliance with this regulation. (f) a written plan for the emergency housing of youth in Policy 911.6 Emergency Housing of Youth the case of fire; and, ☒ ☐ ☐ Youth are to be transported to the agency’s other facilities for emergency housing. (g) development of a fire suppression pre-plan in Policy 911 cooperation with the local fire department. ☒ ☐ ☐ The facility’s fire suppression pre-plan was developed in conjunction with the City of Indio Fire Department on June 26, 2022. 1326 SECURITY REVIEW Policy 912.4 Security Review Each facility administrator shall develop policies and A memorandum dated September 8, 2023, by procedures to annually review, evaluate, and document Assistant Division Director Rebecca Cloyd security of the facility. The review and evaluation shall addressed this regulation. include internal and external security, including, but not ☒ ☐ ☐ limited to, key control, equipment, and staff training. Reviewed the Annual Security Form completed on September 15, 2023. The review encompasses facility safety, fire/life safety, safety equipment inventory, and key control and staff training. 1327 EMERGENCY PROCEDURES Policy 917 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: Policy 918 Hostages Policy 919 Riot Control (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Policy 920 Escapes/AWOL Policy 949 11:88 Radio Call (b) civil disturbance, active shooter and terrorist Policy 1055 Civil Disturbance, Active ☒ ☐ ☐ attack; Shooter, Terrorist Attack Policy 923 Earthquake Policy 924 Fire (c) fire and natural disasters; ☒ ☐ ☐ Policy 926 Utility Outage Policy 927 Smog Episodes and Excessive Heat (d) periodic testing of emergency equipment; ☒ ☐ ☐ Policy 916 Safety Equipment Control 917.4 Emergency Action Plan-Emergency (e) emergency evacuation of the facility; and ☒ ☐ ☐ Evacuation Checklist 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 9 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 917.5 Annual Review A memorandum dated September 14, 2023, by Assistant Division Director Emil Fischer noted the facility completed their annual review of emergency procedures in January 2023. Reviewed signed staff acknowledgment of the (f) a program to provide all youth supervision staff ☒ ☐ ☐ Review of Emergency with an annual review of emergency procedures. Procedures/Operational Plans & Juvenile Facility Services Policies form, training agenda, and signed staff roster. The facility is in compliance with this regulation. 1328 SAFETY CHECKS Policy 931.3 Safety Check Policy The facility administrator shall develop and implement Reviewed safety checks for July of 2023. The policy and procedures that provide for direct visual facility utilizes Guard1 Plus to record safety observation of youth at a minimum of every 15 minutes, checks. at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in The Duty Officer will review the rounds report holding cells or confined to their bed in a dormitory. one time each shift. They will investigate any Supervision is not replaced, but may be supplemented late or missing safety checks and errors in the by, an audio/visual electronic surveillance system system. Staff are required to complete an designed to detect overt, aggressive or assaultive incident report to address these behavior and to summon aid in emergencies. All safety discrepancies. Reviewed incident reports for checks shall be documented with the actual time the July 2023. check is completed. The documentation reviewed affirms the facility is in compliance with this regulation. ☒ ☐ ☐ The agency has a policy to conduct regular monitoring of safety checks. The Supervising Probation Officer is required each month to randomly compare safety checks in the computer or safety check form with recorded video. The audit is to be documented on an SPO Safety Check Monitoring Log. The facility has a system for auditing they developed which differs from the agency’s policy. Provided technical assistance to address this inconsistency. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 10 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN Policy 932 Suicide Prevention Plan The facility administrator, in collaboration with the The agency utilizes a daily huddle in which healthcare and behavioral/mental health administrators, probation and collaborative partner agencies shall plan and implement written policies and meet to discuss the youth’s suicide watch procedures which delineate a Suicide Prevention Plan. status. Suicide status is monitored with a The plan shall consider the needs of youth experiencing Safety Watch Notification form, Safety Watch past or current trauma. Suicide prevention responses Daily Log Sheets, Safety Watch shall be respectful and in the least invasive manner Documentation Sheet, and Safety Watch consistent with the level of suicide risk. The plan shall Removal form. include the following elements: ☒ ☐ ☐ The facility had no incident reports or documentation involving suicide watch to review. The program became operational in June of 2023. An annual review of the Suicide Prevention Plan was documented in a memorandum dated September 8, 2023, by Assistant Division Director Rebecca Cloyd. This review addressed areas of improvement that the agency will address with medical and behavioral health. (a) Suicide prevention training as required in Section Policy 932.6 Staff Training 1322, Youth Supervision Staff Orientation, and Training and the Juvenile Corrections Officer Core Course. The agency conducted a Suicide Prevention Drill on May 18, 2023. The agency also ☒ ☐ ☐ conducted a two-hour STC certified Suicide Prevention Refresher Training from June 2023 through September 2023. (b) Screening, Identification Assessment and Policy 932.7 Screening and Referral Precautionary Protocols MAYSI ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake Policy 932.7 processes shall be trained in screening youth for risk of suicide. The facility utilizes the MAYSI to screen for suicide risk. The facility conducted MAYSI ☒ ☐ ☐ refresher training for staff from September 2023 through October 2023. (3) All youth who have been identified during the Policy 932.8 Assessment intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to Policy 932.8 ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Policy 932.8 Assessment assessment and/or services. Policy 932.10 Juvenile Facility Staff Responsibilities When Placing Youth on ☒ ☐ ☐ Safety Watch Policy 932.11 Duty Officer (DO)/Supervising Probation Officer (SPO) Responsibilities (d) Procedures for monitoring of youth identified at risk Policy 932.9 Increased Monitoring ☒ ☐ ☐ for suicide. (e) Safety Interventions ☒ ☐ ☐ Policy 932.9 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 11 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Procedures to address intervention protocols for Policy 932.13 Safe Housing youth identified at risk for suicide which may include, Policy 932.15 Treatment but are not limited to: (A) Housing consideration Policy 932.13 Policy 932.13.1 Placement of Youth on ☒ ☐ ☐ Suicide Watch in a Room (B) Treatment strategies including trauma- Policy 932.15 ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff Policy 932.14 Responding to an Active how to respond to youth who exhibit suicidal ☒ ☐ ☐ Suicide behaviors. (f) Communication Policy 932.7 Screening and Referral (1) The intake process shall include communication with the arresting officer and family Law enforcement’s response to this inquiry is guardians regarding the youth’s past or present documented on the Juvenile Application for suicidal ideations, behaviors or attempts. Petition or on the Affidavit for Detention. ☒ ☐ ☐ Parents/Guardians are questioned by the Intake Officer and the information is recorded on the Juvenile Admittance Intake Packet Questionnaire which is completed at intake. (2) Procedures for clear and current information Policy 932.12 Downgrading or Removing sharing about youth at risk for suicide with youth Youth from Intensive Monitoring ☒ ☐ ☐ supervision, healthcare, and behavioral/mental Policy 932.16 Communication health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy 932.17: Debriefing Attempts Policy 932.18: Review of Suicide and (1) Process for administrative review of the ☒ ☐ ☐ Serious Self Injuries Behavior circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 932.17(a) ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Policy 932.17(a) ☒ ☐ ☐ youth. (h) Documentation Policy 932.9.1 Documentation (1) Documentation processes shall be developed to Policy 957 Reporting of Incident and ☒ ☐ ☐ ensure compliance with this regulation Other Information Youth identified at risk for suicide shall not be denied the Policy 932.13 Safe Housing opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 933 Reporting of Legal Actions Policy 933.4 Notification Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ The agency reported they had no legal action of confinement, filed against persons or legal entities for which they were required to provide responsible for juvenile facility operation. notification. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 12 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 934 Death and Serious Illness or OF A YOUTH WHILE DETAINED Injury of a Youth While Detained Policy 934.3 (1) Death of a Youth. Policy 934.5.3 Chief Probation Officer or (a) The facility administrator, in cooperation with Designee Responsibilities the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 934 Death and Serious Illness or the facility administrator, shall develop written Injury of a Youth While Detained policies and procedures to assure there is a medical Policy 934.7 Medical and Operational and operational review of every in-custody death of Review a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health The agency reported they had no deaths. administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 934.5 Required Written Reports the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 934.5 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 934.5.2 Facility Manager(s) (a) The facility administrator, in cooperation with Responsibilities the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 935.3 Population Accounting Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 936.4 BSCC Notification When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 13 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES Policy 937 Admittance Procedures Policy 937.3 (a-e) The facility administrator shall develop and implement written policies and procedures for admittance of youth When transferred to the Secure Track, the that emphasize respectful and humane engagement agency completes a Juvenile Transfer Packet with youth, and reflect that the admission process may for admission. Reviewed two packets which be traumatic to youth who may have already consist of Admittance Slips, Custody experienced trauma. Policies shall be trauma-informed, Commitment Time Notification, Orientation culturally relevant, and responsive to the language and ☒ ☐ ☐ Receipt, Ohio Youth Assessment System literacy needs of youth. In addition to the requirements Residential Tool, and a MAYSI screening. of Sections 1324 and 1430 of these regulations: The agency retains this information in its case management system. The agency is in compliance with this regulation. (a) the admittance process shall include: Policy 937.7 Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of This information is documented on the ☒ ☐ ☐ Welfare and Institution Code Section 627; Intake Questionnaire. Policy 937.9 (h) Admittance Requirements This information is documented on the Intake Questionnaire. (2) Offer of a shower; ☒ ☐ ☐ Interviews with youth affirmed being offered a shower at intake. Policy 938 Personal Property (3) Documented secure storage of personal ☒ ☐ ☐ belongings; Policy 1010.4: Frequency of Serving This information is documented on the Intake Questionnaire. (4) Offer of food upon arrival; ☒ ☐ ☐ Interviews with youth affirmed being offered food at intake. (5) Screening for physical and behavioral health Policy 937.6.1 Intake Health Screening and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Policy 937.10 (i) Admittance disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ Requirements and 1430 of these regulations; (7) Contact with Regional Center for the Policy 946.5 Developmentally Disabled Developmentally Disabled for youth that are Youth suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Policy 1054 Transgender and Intersex (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Detainees (b) juvenile hall administrators shall establish written Policy 937.8 Detain/Release Decision criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 14 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) juvenile camps and post-dispositional programs in Policy 937 Admittance Procedures juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform A Custody Commitment Time Notification them of program guidelines and provide written ☒ ☐ ☐ form is utilized to notify commitment youth of screening criteria for inclusion and exclusion from the the estimated program length. The youth will program. sign and receive a copy of this form. (d) juvenile halls shall develop policies and procedures Policy 940.4 Time Ordered that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 1008.5.1: Screening for Risk of ABUSE Sexual Victimization and Abusiveness The facility administrator shall develop and implement The agency utilizes the PREA Screening written policies and procedures to reduce the risk of Assessment located in its case management sexual abuse by or upon youth. The policy shall require system. Reviewed three screenings which facility staff to assess each youth within 72 hours of included the Admittance Packet Behavior admission based on the following information: ☒ ☐ ☐ Log and scoring located in the case management system. The facility is in compliance with this regulation. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Policy 1008.5.1 (a) (b) Gender nonconforming appearance or manner; or Policy 1008.5.1 (b) identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 1008.5.1 (c) (d) Age; ☒ ☐ ☐ Policy 1008.5.1 (d) (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 1008.5.1 (e) (f) Physical size and stature; ☒ ☐ ☐ Policy 1008.5.1 (f) (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 1008.5.1 (g) (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 1008.5.1 (h) (i) Physical disabilities; ☒ ☐ ☐ Policy 1008.5.1 (i) (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 1008.5.1 (j) (k) Any other specific information about the individual Policy 1008.5.1 (k) youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 1008.5. conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 1008.5.1 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 15 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1351 RELEASE PROCEDURES Policy 941 Release Procedures The facility administrator shall develop and implement Reviewed one release which consisted of written policies and procedures for release of youth from Juvenile Release Packet, Transitional Re- custody which provide for: ☒ ☐ ☐ Entry Plan, and release information located in the case management system. Policy 941.6 Detention Control Officer (a) verification of identity/release papers; ☒ ☐ ☐ (DCO) Responsibilities Policy 941.6 (b) return of personal clothing and valuables; ☒ ☐ ☐ Youth sign acknowledgment of return of personal property as part of the Juvenile Release Packet. (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Policy 941.6 (d) notification to the facility health care provider in Policy 941.6 accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; and, An email is sent out to medical notifying them ☒ ☐ ☐ of the release, in addition, a phone call is made at the actual release. Documented in the client management system. Policy 941.6 Reviewed the Probation and Riverside County Office of Education Youth Transition Protocol. (e) notification of school staff; ☒ ☐ ☐ An email is sent out to medical notifying them of the release, in addition, a phone call is made at the actual release. Documented in the client management system. Policy 941.6 An email is sent out to medical notifying them (f) notification of facility mental health personnel. ☒ ☐ ☐ of the release, in addition, a phone call is made at the actual release. Documented in the client management system. The facility administrator shall develop and implement Policy 946.5 Institutional Assessment and policies and procedures for post-disposition youth to Case Plan coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and The transition and re-entry form is completed behavioral health, education, probation supervision and upon release. community-based services. The facility administrator shall develop and implement Policy 941.11 Temporary Release written policies and procedures for the furlough of youth Policy 941.11.2 Treatment Facilities: from custody. Furloughs ☒ ☐ ☐ A Furlough Agreement form would be utilized for youth on temporary release as part of their commitment program. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 16 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352 CLASSIFICATION Policy 942.1: Classification-Purpose and Scope The facility administrator shall develop and implement written policies and procedures on classification of Reviewed 3 Youth Classification Plans which youth for the purpose of determining housing placement ☒ ☐ ☐ include periodic supervisor reviews. in the facility. Such procedures shall: The agency is in compliance with this regulation. (a) provide for the safety of the youth, other youth, Policy 942.4 Classification Assignment facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 942.3 ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 942.3 admittance to the facility; classification factors shall Policy 942.4 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 942.4.2 Review provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, A review of documents indicates the facility is completing periodic reviews every 30 days. (e) provide that facility staff shall not separate youth Policy 942.4 from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 1054.4 Housing transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 1054 Transgender/Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☒ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Policy 1054.6 Addressing identity and shall refer to the youth by the youth’s Transgender/Intersex Youth preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 17 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facility staff shall permit youth to dress and present Policy 1054.7 Clothing themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 1054.4 Housing best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house ☒ ☐ ☐ youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 1054.8 Medical and Behavioral and intersex youth have access to medical and Health Providers ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 1054.4 necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 1054.5 Searches youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 944 Orientation The facility administrator shall develop and implement Youth are orientated upon admission and written policies and procedures to orient a youth prior to provided a Juvenile Treatment Orientation placement in a living area. Both written and verbal Handbook-Pathways to Success. An information shall be provided and supplemented with Orientation Handbook receipt is signed by the video orientation if feasible. Provision shall be made to ☒ ☐ ☐ youth and staff. Reviewed three orientation provide accessible orientation information to all receipts. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall The facility is in compliance with this include information that addresses: regulation. (a) facility rules including contraband and searches and Policy 944 (a) ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions Policy 944 (c) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 944 (v) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 944 (d) (e) the existence of the grievance procedure, the steps Policy 944 (b) that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 944 (e) ☒ ☐ ☐ court process; 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 18 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) access to routine and emergency health and Policy 944 (f) ☒ ☐ ☐ mental health care; (h) access to education, religious services, and Policy 944 (g) ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 944 (h) (j) opportunity for personal hygiene and daily showers Policy 944 (i) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 944 (j) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 944 (k) ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 944 (o) ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 944 (p) (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 944 (q) (p) non-discrimination policy and the right to be free Policy 944 (r) from physical, verbal or sexual abuse and harassment ☒ ☐ ☐ by other youth and staff; (q) availability of services and programs in a language Policy 944 (s) ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 944 (t) ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 944 (u) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ Parents/guardians are referred to the questions and provides contact information for the Riverside County Probation Website for facility, medical, school and mental health; and, access to the Orientation Handbook. (t) a process by which youth may request access to Title Policy 944 (w) ☒ ☐ ☐ 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION Policy 945 Separation The facility administrator shall develop and implement Reviewed five instances in which the youth written policies and procedures that address: chose to self-separate, all for wanting to sleep. These instances are to be documented on the Medical Separation (MS)/Self-Placed Separation (SPS) Form. The form tracks Title 15 requirements and ☒ ☐ ☐ staff have to document hourly observations. For youth on SPS, the goal is to encourage the youth to rejoin the group in the shortest duration. The agency is in compliance with this regulation. (a) separation of youth for reasons that include, but are Policy 945.1.1 Definitions not be limited to, medical and mental health conditions, 945.4 Separations ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 945.3 ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 945.4 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 945.4 ☒ ☐ ☐ Title 15 Section 1390 shall apply. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 19 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) when separation results in room confinement, the Policy 945.4 separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 945.4 of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT Policy 1053 Room Confinement (a) The facility administrator shall develop and The facility had no instances of room implement written policies and procedures addressing confinement to review this inspection cycle. the confinement of youth in their room that are ☒ ☐ ☐ The program became operational in June consistent with Welfare and Institutions Code Section 2023. 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before Policy 1053.3 other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 1053.3 purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy 1053.3 that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy 1053.4 Use of Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 1053.4 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 1053.4 (3) Develop an individualized plan that includes the Policy 1053.4 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 1053.4 ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement Policy 1053.4 and the basis for the extension, the date and time Policy 1053.4 Documentation the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 1053.4 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 1053.4 facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 1053.3 single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Policy 1053.3 ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 1053.3 conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 20 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) This section does not apply during an Policy 1053.3 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 1053.3 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 946 Institutional Assessment and Case Plan The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for assessment and case planning. (a) Assessment: Policy 946.4 The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 946.4 (1) A case plan shall be developed for each youth held for at least 30 days or more and created within Reviewed three Pathways to Success 40 days of admission. Individual Treatment Plans which are created in conjunction with the OYAS Residential ☒ ☐ ☐ Tool. The facility is in compliance with this regulation. (2) The institutional plan shall include, but not be Policy 946.4 ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Policy 946.4 ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy 946.4 a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 946.4 the objectives, including periodic review and discussion of the plan with the youth; An interagency team meeting is held to ☒ ☐ ☐ address the youth’s progress in meeting their rehabilitation plan. Every six months the youth’s progress is reviewed by the Court. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 21 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) a transition plan, the contents of which shall be Policy 946.4 subject to existing resources, shall be developed for ☒ ☐ ☐ post dispositional youth in accordance with Section A Transitional and Re-Entry Plan is 1351; and, completed prior to release. (5) in as much as possible and if appropriate, the Policy 946.4 plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy 947 Counseling and Casework Policy 947.5 Documentation The facility administrator shall develop and implement written policies and procedures ensuring the availability ☒ ☐ ☐ of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns Policy 947.4 Staff Responsibilities that may arise; Policy 947.4.1 Behavioral Health Referrals Policy 947.4.2 Behavioral Health Requests ☒ ☐ ☐ Policy 947.5 Staff are to report their observations and concerns about a youth’s emotional state to the Duty Officer and document them in the case management system and unit logs. (b) youth will receive assistance in requesting contact Policy 947.4.3 Other Requests with parents, other supportive adults, attorney, clergy, probation officer, or other public official; and, Request to Contact forms are in the living ☒ ☐ ☐ unit. Youth can also utilize the Youth Behavioral Health Service Request which is located and accessible in the living unit. (c) youth will be provided access to available resources Policy 947.6 Services Provided to meet the youth’s needs. ☒ ☐ ☐ 1357 USE OF FORCE Policy 948 Use of Force Policy 948.3 The facility administrator, in cooperation with the Policy 948.12 Inappropriate Use of Force by responsible physician, shall develop and implement Staff written policies and procedures for the use of force, which may include chemical agents. Force shall never No Use-of-force incidents occurred during this be applied as punishment, discipline, retaliation or inspection cycle. The program became treatment. operational in June 2023. (a) At a minimum, each facility shall develop policies and procedures which: ☒ ☐ ☐ The video is reviewed on all use-of-force incidents by the Duty Officer and facility management. A Use of Force Review is convened once a month. (1) restricts the use of force to that which is deemed Policy 948.1.1 Definitions reasonable and necessary, as defined in Section Policy 948.3 1302 to ensure the safety and security of youth, staff, ☒ ☐ ☐ others and the facility. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 22 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) outline the force options available to staff including Policy 948.1.1 Definitions both physical and non-physical options and define Policy 948.5 Interventions when those force options are appropriate. Policy 948.8 Defense Techniques Policy ☒ ☐ ☐ 948.9 Physical Restraints (3) describe force options or techniques that are Policy 948.12 Inappropriate Use of Force by ☒ ☐ ☐ expressly prohibited by the facility. Staff (4) describe the requirements of staff to report any Policy 948.12 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy 948.13 Incident Report Documentation includes time period and procedure for documenting Policy 957 Reporting of Incidents and Other and reporting the use of force, including reporting Information requirements of management and line staff and Policy 948.13.1 Duty Officer (DO)/Supervising procedures for reviewing and tracking use of force Probation Officer (SPO) incidents by supervisory and or management staff, ☒ ☐ ☐ Policy 948.13.2 Facility Managers’ which include procedures for debriefing a particular Responsibilities incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Policy 948.13.2 ☒ ☐ ☐ investigating unreasonable use of force. (7) define the role, notification, and follow-up Policy 948.7 Physical Restraint procedures required after use of force incidents for Techniques medical, mental health staff and parents or legal Policy 948.8 Defense Techniques guardians. 948.10.4 Once Staff Decide to Use OC Spray ☒ ☐ ☐ Provided technical assistance to the agency to clarify policy to ensure notifications are provided in all use-of-force incidents and not those just involving injury or chemical agents. (8) describe the limitations of use of force on pregnant Policy 948.11 Use of Force Involving youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ Pregnant Youth and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 948.10 Chemical Agents/Oleoresin option shall include policies and procedures that: Capsicum (OC) Spray (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Policy 948.10.2 When to Use OC Spray there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy 948.10.5 OC Spray Aftercare timelines for decontamination from chemical agents. Procedures This shall include that youth who have been exposed to chemical agents shall not be left unattended until A youth would be placed on Direct Visual that youth is fully decontaminated or is no longer Supervision for one hour after being exposed ☒ ☐ ☐ suffering the effects of the chemical agent. to chemical agents. If they decline decontamination the youth is directly supervised for two hours. An OC Spray Checklist is used to ensure all elements of this regulation are met. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 23 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) define the role, notification, and follow-up Policy 948.10.4 Once Staff Decide to procedures required after use of force incidents Use OC Spray involving chemical agents for medical, mental health Policy 948.10.5 (g) staff and parents or legal guardians. Policy 948.13.1 Duty Officer/Supervising ☒ ☐ ☐ Probation Officer (5) provide for the documentation of each incident of Policy 948.13 Incident Report use of chemical agents, including the reasons for Documentation which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Policy 948.4 Required Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions Policy 948.8 ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 948.8 ☒ ☐ ☐ application. (3) signs or symptoms that should result in Policy 948.8 ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Policy 948.8 ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 948.8 ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Policy 948.8 ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 951: 1.1 Use of Physical Restraints: Definitions The facility administrator, in cooperation with the responsible physician and mental health director, shall The agency had no use of restraints incidents develop and implement written policies and procedures ☒ ☐ ☐ as it pertains to this regulation. for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Policy 951.3 who present an immediate danger to themselves or Policy 951.4 Prior to Using Restraints others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 951.3 discipline, or as a substitute for treatment. The use of Policy 951.5 Use of and Application of restraint devices that attach a youth to a wall, floor or Physical Restraints other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 24 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The provisions of this section do not apply to the use of Policy 951.3 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 951.4 Prior to Using Restraints of the facility manager or designee. The facility manager Policy 951.6 Requirements for may delegate authority to place a youth in restraints to a Continued Use of Physical Restraints ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 951.6 Requirements for retention shall be secured as soon as possible, but no Continued Use of Physical Restraints later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 951.6 possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Policy 951.5 to ensure that the restraints are properly employed, and Policy 951.6 to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 951.5 procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Policy 951.9 Medical and Behavioral certain restraint devices and/or techniques. ☒ ☐ ☐ Health Guidelines Regarding Physical Restraints (c) acceptable restraint devices. Policy 951.1.1 Definitions ☒ ☐ ☐ The agency utilizes handcuffs, shackles, waist chains, and the WRAP. (d) signs or symptoms which should result in immediate Policy 951.9 ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 951.9 ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 951.6: Requirements for restraint devices, all youth shall be housed alone or in a Continued Use of Physical Restraints ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 951.9 (h) exercising of extremities. ☒ ☐ ☐ Policy 951.9 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 25 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Policy 952 Use of Physical Restraints for MOVEMENT AND TRANSPORTATION Movement and Transportation within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the A Use of Physical Restraint for Transportation responsible physician and behavioral/mental health Assessment Form is used to determine the director, shall develop and implement written policies ☒ ☐ ☐ minimum level of restraint for known and procedures for the use of restraint devices when the transportation inside and outside of the purpose is for movement or transportation within the facility. facility that shall include the following: The facility is in compliance with this regulation. (a) identification of acceptable restraint devices, staff Policy 952.1 Purpose and Scope approved to utilize restraint devices and the required training. The policy applies to all facility staff. Policy 952.1.1 Definition ☒ ☐ ☐ Handcuffs, shackles, waist chains and the WRAP is authorized for use by the agency. Policy 952.5 General Safety Guidelines (b) the circumstances leading to the application of Policy 952.4 Assessment restraints must be documented. ☒ ☐ ☐ (c) an individual assessment of the need to apply Policy 952.3 restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 952.3 with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 952.6.1 Pregnant youth accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 954 Safety Room Procedures (a) The facility administrator, and where applicable, in The facility has a “protection room” they do cooperation with the responsible physician, shall not use. It has been converted to house the develop and implement written policies and procedures body scan machine. governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 26 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 955 Searches Policy 955.3 The facility administrator shall develop and implement written policies and procedures governing the search of ☒ ☐ ☐ youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety Policy 955.3 and security of the facility, public, visitors, youth, and staff. The agency utilizes the Tek 84 body scan ☒ ☐ ☐ machine for new intakes and suspicion of contraband. Perimeter, unit, and room searches are conducted daily, and a canine search is conducted monthly. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 27 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Searches shall be conducted in a manner that Policy 955.3 preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or ☒ ☐ ☐ The facility did not conduct any strip searches as a form of discipline or punishment. during this inspection cycle. The program became operational in June 2023. (c) Strip searches and visual or physical body cavity Policy 955.6 Strip Search/Visual Body Cavity ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. Search Guidelines (d) Physical body cavity searches shall only be Policy 955.9 Physical Body Cavity ☒ ☐ ☐ conducted by a medical professional. Search (e) Any youth held after a detention hearing shall only Policy 955.8 Post-Detention Hearing be strip searched with prior approval of a supervisor Searches when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 1054.5 Searches ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Policy 955.4.1 Cross-Gender Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 956: Grievance Procedure The facility administrator shall develop and implement Policy 956.3 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any No grievances were filed during this condition of confinement, including but not limited to inspection cycle. The SYTF program became health care services, classification decisions, program operational in June 2023. ☒ ☐ ☐ participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or A youth interviewed indicated the grievance violations of the nondiscrimination policy. There shall be form was always available and they knew no time limit on filing grievances. Policies and how to file confidentially by using the procedures shall include provisions whereby the facility grievance box which is in the unit. manager ensures: (a) a grievance form and instructions for registering a Policy 956.5 Grievance Policy and grievance, which includes provisions for the youth to ☒ ☐ ☐ Forms Accessibility have free access to the form; (b) the youth shall have the option to confidentially file Policy 956.6 Process for the grievance or to deliver the form to any youth ☒ ☐ ☐ Submitting/Resolving a Grievance supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy 956.6 ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 956.6 grievances within three (3) business days, grievances Policy 956.9 Food Services, Education, that relate to health and safety issues must be ☒ ☐ ☐ Health Care, Behavioral Health Grievances. addressed immediately; (1) The youth may elect to be present to explain Policy 956.6 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 956.6 ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 956.7 Unresolved Grievances/ which includes the reasons for the decisions; Appeals Policy 956.12 Resolution and ☒ ☐ ☐ Documentation of Grievances (Not Personnel Complaints) 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 28 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a system which provides that any appeal of a Policy 956.7 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 956.7 business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy 956.10 Reporting Sexual Abuse and methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Sexual Harassment references PREA Policies Whether or not associated with a grievance, concerns Policy 324 Complaints Against Staff of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 957 Reporting of Incidents and Other Information A written report of all incidents which result in physical Policy 957.4.1 Reporting Requirements harm, use of force, serious threat of physical harm, or Policy 957.4.2 Submittal Process death of an employee, youth or other person(s) shall be maintained. Such written record shall be prepared by the ☒ ☐ ☐ Reviewed incident reports which indicated staff and submitted to the facility manager by the end of the agency is in compliance with this the shift, unless additional time is necessary and regulation. authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 960 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Policy 960.7 Refusal to Submit DNA (a) Pursuant to Penal Code Section 298.1 authorized The agency does not use force to collect law enforcement, custodial, or corrections personnel DNA. If a youth refuses to submit a DNA including peace officers, may employ reasonable force ☒ ☐ ☐ sample the matter is addressed with the to collect blood specimens, saliva samples, and thumb Court. or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 960 reasonable force” shall be defined as the force that Policy 960.7 an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 960 efforts to secure voluntary compliance. Efforts to Policy 960.7 secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 960 authorization of the supervising officer on duty. The Policy 960.7 authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 29 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) If the use of reasonable force includes a cell The agency does not use force to collect extraction, the extraction shall be videotaped. Video DNA. shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 961 Education Program Policy 961.3 (a) School Programs The County Board of Education shall provide for the The Riverside Office of Education operates all administration and operation of juvenile court schools in the agency’s facility schools. The schools are conjunction with the Chief Probation Officer, or designee WASC accredited. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy Education Program Evaluation completed on and procedures to ensure communication and October 6, 2022, by Monica Hatcher, coordination between educators and probation staff. Principal with San Bernadino County Culturally responsive and trauma-informed approaches Superintendent of Schools. should be applied when providing instruction. Education staff should collaborate with the facility administrator to Staff for all facility schools: use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ • Principal request an annual review of each required element of the • Transition counselor program by the Superintendent of Schools, and a report • Academic Counselor or review checklist on compliance, deficiencies, and • 3 registrars (1 for each facility) corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be • Social Worker delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall The Indio campus has two teachers and two conduct this review in conjunction with a qualified outside aides. agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item An interview with the principal indicates with the Superintendent of Schools and shall take communication with the facility is positive and whatever corrective action is necessary to address each occurs frequently. School staff participate in deficiency and to fully protect the educational interests of daily huddles, treatment team meetings, and all youth in the facility. monthly and quarterly meetings. (b) Required Elements Policy 916.5 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 916.5 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 30 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) The course of study shall comply with the State Policy 916.5 Education Code and include, but not be limited to, courses required for high school graduation. Students receive instruction in English, Math, Physical Education, and CORE courses. ☒ ☐ ☐ Intervention and credit recovery services are provided to youth. In addition, ethnic, dance, and cybersecurity enrichment programs are offered to the youth. (2) Information and preparation for the High School Policy 916.5 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 916.5 ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Policy 916.5 Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 916.5 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy 916.5 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Students attend 360 minutes of school each education staff, must ensure that operational day except Wednesday which is a minimum ☒ ☐ ☐ procedures do not interfere with the time afforded for day of 240 minutes. the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy 916.5 of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 916.6 School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action The school utilizes PBIS with incentives for ☒ ☐ ☐ in the school setting and be integrated into the positive behavior. The school does not facility's overall behavioral management plan and suspend youth and works closely with facility security system. staff to ensure youth attend school daily. (2) School staff shall be advised of administrative Policy 916.6 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 916.6 Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 916.6 education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 31 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Provisions for Special Populations Policy 961.7 Provisions for Special (1) State and federal laws and regulations shall be Populations observed for all individuals with disabilities or suspected disabilities. This includes but is not limited All teachers are dual credentialed in general ☒ ☐ ☐ to child find, assessment, continuum of alternative and special education. placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 961.7 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 961.8 Educational Screening and (1) Youth shall be interviewed after admittance and a Admission record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 961.8 (B) Home Language Survey and the results of the Policy 961.8 ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Policy 961.8 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 961.8 (2) Youth will be immediately enrolled in school. Policy 961.8 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 961.8 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Policy 961.8 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 961.9 Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 961.9 provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 32 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Transition and Re-Entry Planning Policy 961.10 Transition and Re-Entry (1) The Superintendent of Schools and the Chief Planning Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The transition counselor coordinates with the ☒ ☐ ☐ including the development of an education transition home school district for all youth released. plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 961.11 Post-Secondary Education (1) The school and facility administrator should, Opportunities whenever possible, collaborate with local post- secondary education providers to facilitate access to A Special Academic Instruction Teacher educational and vocational opportunities for youth facilitates education for youth beyond high ☒ ☐ ☐ that considers the use of technology to implement school. They collaborate with Riverside City these programs. College and Probation and currently have 25 youths across all facilities enrolled in college. In addition, the teacher assists in coordinating vocational programming. 1371 PROGRAMS, RECREATION, AND Policy 962 Recreation, Programs, and EXERCISE. Exercise Policy 962.3 The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 962.4.1 Minimum Requirements programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 962.4.1 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 962.4.1 be posted in the living units. Reviewed calendars for August 2023 which calculate Title 15 programming, recreation, and exercise along with other institutional operations. Confirmed the calendars were posted in the living units. ☒ ☐ ☐ The agency utilizes daily logs that track programming, recreation, and exercise. In addition, the agency utilizes program binders in which daily programming is documented and signed by youth. It was discussed with the agency to ensure programming is completely and consistently documented and provided technical assistance to condense documentation into one consistent format. There will be a written annual review of the programs, Policy 962.4.1 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ Annual Review of Program, Recreation, and relevant to the population. Exercise completed by Michael Brinkman, Division Director on December 22, 2022. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 33 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Policy 962.4.1 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, The agency has partnered with several evidence-based, best practice interventions that are community-based organizations and service culturally relevant and linguistically appropriate, or pro- providers and utilizes facility staff to ensure social interventions and activities designed to reduce programming needs are met. recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 The Motivator Coach Boot Camps provide and 1356. Such programs may be provided under the the Building Better Men from the Inside Out direction of the Chief Probation Officer or the County program. Office of Education and can be administered by county partners such as mental health agencies, community Chapman University Fowler School of Law based organizations, faith-based organizations or Mediation Clinic conducts a Conflict Probation staff. Resolution program. Programs may include but are not limited to: Riverside County Office of Education provides an Art Program and SHARP-Sexual Health and Adolescent Risk Prevention. High School Graduate Program which is a seven-week program offered by Dr. Renford Reese and the Prison Education Project. Riverside County District Attorney’s Crime ☒ ☐ ☐ Prevention Unit provides a Real Men Read program. Riverside University Health System- Behavioral Health provides programming through A New Direction, Aggression Replacement Training, Moral Reconation Therapy, and STAMP program. Staff-led programming includes: • 100-Hour Reentry Pre-release Program • Drug-Free World • Human Relations Media • Restorative Justice • Money Management • Healthy Living • Forward Thinking Journals A youth interviewed indicated they receive programming daily. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 34 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; Policy 962.4.1 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Policy 962.4.1 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and The youth interviewed stated that recreation ☒ ☐ ☐ entertainment. Activities shall be supervised and include in the unit includes games, watching orientation and may include coaching of youth. television, writing letters, drawing, and using the telephone. (c) Exercise. All youth shall be provided with the Policy 962.4.1 opportunity for at least one hour of large muscle activity each day. ☒ ☐ ☐ The youth interviewed stated they receive an hour of large muscle activity every day outside, weather permitting. The administrator/manager may suspend, for a period Policy 962.4.1 not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 965 Faith-Based Program Policy 965.3 Policy The facility administrator shall provide access to religious Policy 965.4 Requests for Faith-Based services and/or religious counseling at least once each Services/Counseling week. Attendance shall be voluntary. A youth shall be Policy 965.5 Access to Faith-Based allowed to participate in an activity outside of their room ☒ ☐ ☐ Services/Counseling if he/she elects not to participate in religious programs. Religious programs shall provide for: Upon admission, a Right to Religious Services and/or Religious Counseling form is completed. Policy 965.3 (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy 965.9 Faith-Based Programs Policy 965.3 Policy 965.4 (b) availability of clergy; and, ☒ ☐ ☐ Policy 965.8 Faith-Based Representatives Policy 965.3 Policy 965.4 (c) availability of religious diets. ☒ ☐ ☐ Policy 965.9.1 Diets 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 35 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1373 WORK PROGRAM Policy 966. 3 Work Program The facility administrator shall develop policies and The agency does not have a work program. procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy 968 Visiting Policy 968.3 The facility administrator shall develop and implement written policies and procedures for visiting, that include Visiting occurs on Saturday and Sunday at provisions for special visits. Youth shall be allowed to various times for each housing unit. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ The youth interviewed stated visiting occurs members, such as grandparents and siblings, and as scheduled and has not been canceled. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in The facility is in compliance with this conjunction with the youth’s case plan or in the best regulation. interest of the youth. All visits shall occur at reasonable times, subject only to Policy 968.3 the limitations necessary to maintain order and security. Policy 968.4 Requirements Policy Visitation shall not be denied solely based on the visitor’s 968.5 Visiting Rules criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 968.4 per week. Visits may be supervised, but conversations Policy 968.5 ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy 968.6 Professional Visitation minimum and/or outside of the regular visiting hours, Policy 968.7 Special Visitation shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 968.4 alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE Policy 970 Correspondence The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 970.4 Authorized Correspondence ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Policy 970.4 (c) youth may correspond confidentially with state and Policy 970.6.1 Privileged Mail federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 36 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) incoming and outgoing mail, other than that described Policy 970.6.2 Non-Privileged Mail in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 972 Telephone Access Policy 972.4 Detention Control Telephone The administrator of each juvenile facility shall develop Calls and implement written policies and procedures to provide Policy 972.5 Telephone Calls After youth with access to telephone communications. ☒ ☐ ☐ Admittance Upon admission, the youth is provided the telephone policy through the Inmate Call Engine (ICE) phone contract. 1377 ACCESS TO LEGAL SERVICES Policy 973 Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 973.4 (a) Access to Courts and ☒ ☐ ☐ attorneys and their authorized representatives; Legal Services (b) provision for confidential consultation with attorneys; Policy 973.4 (a) ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Policy 973.4 (a) ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 976 Incentives and Discipline Process Policy 976.3 The facility administrator shall develop and implement written policies and procedures for the discipline of youth Points and incentives are utilized to meet that shall promote acceptable behavior; including the use daily and weekly behavior goals. Discipline of positive behavior interventions and supports. ☒ ☐ ☐ may result in loss of points or incentives Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Policy 976.3 (a) (b) daily shower, access to drinking fountain, toilet and Policy 976.3 (b) ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 976.3 (c) (d) contact with parent or attorney; ☒ ☐ ☐ Policy 976.3 (d) (e) exercise; ☒ ☐ ☐ Policy 976.3 (e) (f) medical services and counseling; ☒ ☐ ☐ Policy 976.3 (f) (g) religious services; ☒ ☐ ☐ Policy 976.3 (g) (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 976.3 (h) (i) the right to send and receive mail; ☒ ☐ ☐ Policy 976.3 (i) (j) education; and, ☒ ☐ ☐ Policy 976.3 (j) (k) rehabilitative programming. ☒ ☐ ☐ Policy 976.3 (k) The facility administrator shall establish rules of conduct Policy 976.3 and disciplinary penalties to guide the conduct of youth. Policy 976.5 Minor Rule Violations Policy Such rules and penalties shall include both major 976.8 Major Rule Violations violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 37 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1391 DISCIPLINE PROCESS Policy 976 Incentives and Discipline Process The facility administrator shall develop and implement written policies and procedures for the administration of The agency utilizes a positive incentive discipline which shall include, but not be limited to: program in which youth earn points for additional privileges or special items. Discipline for minor rule violations can include failure to earn points. For major rule violations discipline imposed may include a loss of points, privileges, and incentives. The agency utilizes a Disciplinary Hearing ☒ ☐ ☐ Acknowledgement, Disciplinary Hearing Request, Disciplinary Hearing Rights, Disciplinary Hearing Officer Report and Summary, and Disciplinary Hearing Appeal form to ensure regulation requirements are met. Reviewed one discipline process incident for misuse of technology. The youth declined to have a disciplinary hearing and accepted the consequence as proposed. The agency is in compliance with this regulation. (a) designation of personnel authorized to impose Policy 976.3 ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 976.3 (c) definition of major and minor rule violations and their Policy 976.5 Minor Rule Violations consequences, and due process requirements; Policy 976.6 Discipline for Minor Rue Violations ☒ ☐ ☐ Policy 976.8 Major Rule Violations Policy 976.9 Discipline for Major Rule Violations (d) trauma-informed approaches and positive behavior Policy 976.3 ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 976.3 counseling, advising the youth of expected conduct Policy 976.5 Minor Rule Violations imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Policy 976.7 Procedure for the Appeal accompanied by written documentation and a policy of Process for Minor Discipline review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy 976.3 ☒ ☐ ☐ be documented and require the following: Policy 976.6 Major Rule Violations Policy 976.10 Procedure for Due (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Process for Major Discipline (2) accommodations provided to youth with Policy 976.3 disabilities, limited literacy, and English language ☒ ☐ ☐ Policy 976.10 learners; (3) hearing by a person who is not a party to the Policy 976.10 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 976.10.1 Disciplinary Hearing ☒ ☐ ☐ evidence and testimony; Process/DHO Responsibilities (5) provision for youth to be assisted by staff in the Policy 976.10 ☒ ☐ ☐ hearing process; Policy 976.11 Procedures for the Appeal (6) provision for administrative review. ☒ ☐ ☐ Process for Major Discipline 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 38 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) violations that result in a removal from camp or Policy 976.10 commitment program, but not a return to court, will follow the due process provisions in subsection (e) ☒ ☐ ☐ above. 1410 MANAGEMENT OF COMMUNICABLE Policy 987 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Policy 997 Medical Clearance/Intake Health (a) Intake health screening procedures; ☒ ☐ ☐ Screening (b) Identification of relevant symptoms; ☒ ☐ ☐ Policy 987.6 Suspected Exposure of a Youth (c) Referral for medical evaluation; ☒ ☐ ☐ Policy 987.6 Policy 987.8 Medical Consultation, Evaluation (d) Treatment responsibilities during detention; ☒ ☐ ☐ and Treatment (e) Coordination with public and private community- Policy 987.8 ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Policy 987.5 (c) (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Policy 987.5 (c) The policies and procedures shall be updated as Policy 987.5 (b) necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 990.4.1 Youth Referrals/Requests (EXCERPT) Policy 1000.4 Youth Requests for Health Care Services The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to establish a daily routine for youth to convey requests for ☒ ☐ ☐ A locked box is accessible in living units for emergency and non-emergency medical, dental and the youth to confidentially convey requests for behavioral/mental health care services. medical, dental, and mental health services. The youth interviewed was aware of the confidential box and indicated they would ask staff to email who he wanted to be seen by. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 1018 Standard Facility Clothing Issue The youth’s personal clothing, undergarments and The clothing worn by the youth was observed footwear may be substituted for the institutional clothing ☒ ☐ ☐ to be in good repair, free of stains, and well- and footwear specified in this regulation. The facility has fitted. the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Policy 1018.4 (a) Issuance of Clothing ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 1018.4 (c) ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Policy 1018.4 (c)(1) (2) Outer garments; ☒ ☐ ☐ Policy 1018.4 (c)(5) (3) New non-disposable underwear which shall Policy 1018.4 (3)(5) ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Policy 1018.4 (c)(4) ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required Policy 1018.4 (b) by local ordinances for the commercial laundries and ☒ ☐ ☐ dried completely in a mechanical dryer or other laundry method approved by the local health officer. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 39 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Policy 1018.4 (a)(8) 1482 CLOTHING EXCHANGE Policy 1020.4 Frequency The facility administrator shall develop and implement Interviews with youth confirm they are written policies and site-specific procedures for the receiving clean clothing daily. cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 1022 Control of Vermin and PERSONAL CLOTHING Ectoparasites in Youths’ Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 1024 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 1024 (a) (b) Toothpaste; ☒ ☐ ☐ Policy 1024 (b) (c) Soap; ☒ ☐ ☐ Policy 1024 (c) (d) Comb; ☒ ☐ ☐ Policy 1024 (d) (e) Shaving implements; ☒ ☐ ☐ Policy 1024 (e) (f) Deodorant; ☒ ☐ ☐ Policy 1024 (f) (g) Lotion; ☒ ☐ ☐ Policy 1024 (g) (h) Shampoo; and, ☒ ☐ ☐ Policy 1024 (h) (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 1024 (i) Youth shall not be required to share any personal care Policy 1024 (j) items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 1025 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 40 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1487 SHAVING Policy 1026 Shaving Policy 1026.3 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Policy 1027 Hair Care Services Policy 1027.3 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 1028 Standard Bedding and Linen Issuance Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 1028.4 (a) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 1028.4 (b) ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 1028.4 (c) (d) One towel; and, ☒ ☐ ☐ Policy 1028.4 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 1028.4 (e) 1501 BEDDING LINEN EXCHANGE Policy 1029.4 Frequency The facility administrator shall develop and implement Interviews with youth confirm they are site specific written policies and procedures for the exchanging linen each week. They can scheduled exchange of laundered bedding and linen ☒ ☐ ☐ receive clean linen if needed before exchange issued to each youth housed. Washable items such as day. sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Policy 1029.4 once a month. ☒ ☐ ☐ Policy 1029.5 Soiled Bedding and Linen 1510 FACILITY SANITATION, SAFETY AND Policy 1031 Facility Sanitation, Safety, and MAINTENANCE Maintenance. The facility administrator shall develop and implement The interior and exterior of the facility are written policies and site-specific procedures for the extremely well-kept. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 41 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp The facility is not a camp. Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violation Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate ☒ ☐ ☐ workers or “Scared Straight” programs) are not allowed Violation in the facility in a manner that allows contact with minors. 7428 Riverside SYTF @ RCIJH SYTF PRO 23-24 Page 42 of 42 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7421 & 7428 FACILITY: Indio Juvenile Hall and Secure Youth Treatment Facility TYPE: JH & RC: 140 JH SYTF 10 SYTF FIELD REPRESENTATIVE: Shay Molennor DATE: October 11, 2023 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Intake Protection Pre-1998 1 (1) (1) 74 sq. ft. Holding Pre-1988 1 (4) (4) 75 sq. ft. Note: The protection room is being used to hold the body scan machine. A toilet, wash basin, and two showers are located in the hallway. Unit 1 Single Pre-1998 12 1 1 12 89 sq. ft. 1 1 1 Dorm Pre-1998 2 4 4 8 232 sq. ft. 1 1 1 Note: The annex dorm has been converted to alternative programming. No youth are housed in this dorm, and it is not part of the rated capacity. Four showers are located in the dayroom. Unit 2 Single Pre-1998 18 1 1 18 89 sq. ft. 1 1 1 Dorm Pre-1998 3 4 4 12 232 sq. ft 1 1 1 Note: The annex dorm has been converted to alternative programming. No youth are housed in this dorm, and it is not part of the rated capacity. Six showers are located in the dayroom. Unit 3 Dorm Pre-1998 1 20 20 20 32’6” X 26’ 2 2 8 1 4 Note: The unit is vacant and currently being used for storage. Unit 4-SYTF Single Pre-1998 10 1 1 10 9’6” X 8’ 1 1 1 Note: The SYTF was created in June 2023. Two showers are located in the dayroom. A classroom is adjacent to the dayroom. Unit 5 Dorm Pre-1998 1 20 20 20 32’ X 32’ 2 2 8 1 4 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7421 7428 Riverside Indio & SYTF at RCIJH JH SYTF LASE 23-24 - 1 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Note: The unit is vacant and is currently being used for storage. Unit 6 Single 1998 5 1 1 5 8’ x 10’ 1 1 1 Dorm 1998 1 20 20 20 30’ X 33’4” 3 2 4 1 5 Note: The unit is vacant. Unit 7 Single 1998 5 1 1 5 8’ x 10’ 1 1 1 Dorm 1998 1 20 20 20 30’ X 33’4” 3 2 4 1 5 Note: The unit is vacant. The agency informed BSCC #7422 Indio YTEC commitment program can be closed as of this inspection cycle. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7421 7428 Riverside Indio & SYTF at RCIJH JH SYTF LASE 23-24 - 2 - J460 LAS JUV-05.dot (rev.12/2022) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7421 & 7428 FACILITY NAME: Indio Juvenile Hall and Secure Youth Treatment Facility FACILITY TYPE: JH & SYTF . 4/98: X 2001: 2003: 2009: 2014: Other: X APPLICABLE REGULATIONS (Check All That Unit 6 & Units 1 to 5 Apply): 7 Pre-1998 FIELD REPRESENTATIVE: DATE: TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of X youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used X for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area X per youth; 2. Provide no less than 45 square feet of floor space X and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the X youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 7421 7428 Riverside Indio & SYTF @ RCIJH JH SYTF PHY 23-24 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy X sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy X sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or X other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an X individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or X slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7421 7428 Riverside Indio & SYTF @ RCIJH JH SYTF PHY 23-24 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per X youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for X no more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section X 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for X facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like X surface. 1.2 The required recreation area shall contain no X single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow X compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide X security. 4. Access must be provided to a toilet, wash basin X and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall X be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk X and work area and a minimum of 28 square feet of floor space per minor. 7421 7428 Riverside Indio & SYTF @ RCIJH JH SYTF PHY 23-24 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS A communication system shall be provided in each classroom to allow for immediate response to X emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small X group educational purposes. 1230.1.13 Safety room. The protection room in intake was built according to regulations pre-1998. This room A safety room shall: X is being used to house the body scan 1. Contain a minimum of 48 square feet of floor area machine. and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 X inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified X in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls X for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the X room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; X and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches X and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical X examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with X no single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 7421 7428 Riverside Indio & SYTF @ RCIJH JH SYTF PHY 23-24 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a X minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the X same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- X person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, X bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with X a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. Units 6 and 7. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms X and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 7421 7428 Riverside Indio & SYTF @ RCIJH JH SYTF PHY 23-24 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting X in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably X furnished interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified X in Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain X as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security shall be provided as specified in Section X 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 7421 7428 Riverside Indio & SYTF @ RCIJH JH SYTF PHY 23-24 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation X areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. X Showers shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely X anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. 7421 7428 Riverside Indio & SYTF @ RCIJH JH SYTF PHY 23-24 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Night lighting is required in these areas to provide for good visibility for supervision and be conducive to X sleep. 1230.2.7 Padding. The protection room in intake was built according to regulations pre-1998. This room Padding in safety rooms, padding shall cover the X is being used to house the body scan entire floor, door, walls and everything on walls to a machine. clear height of eight feet. Benches or platforms are not to be placed on the floor X of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal X objects; 5. Firmly bonded to all padded surfaces to prevent X tearing or ripping; and, 6. Without any exposed seams susceptible to tearing X or ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is X seating for one person. 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile X facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F X 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of X security must be provided near each wash basin specified in these regulations. 7421 7428 Riverside Indio & SYTF @ RCIJH JH SYTF PHY 23-24 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7423 FACILITY NAME: Alan M. Crogan Youth Treatment/Education Center (YTEC) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Rachel Ligtenberg-Division Director, Todd Hough, Assistant Division Director, R. Correra- Supervising Correctional Officer, M. Ewing-Supervising Correctional Officer, R. Burnham-Probation Correctional Officer II, Johnny Ortega-Food Services Manager, Arthur Kimball and Peter Ainsworth-Riverside Office of Education, Saul Copado and Lynette Gayneaux-Riverside University Correctional Health System, Dwayne George-Riverside University Behavioral Health System, 2 male youth ages 17, 2 male youth ages 18, female youth age 17 FIELD REPRESENTATIVE: Shay Molennor DATE: October 12-13, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Policy 903 County Inspection and Evaluation OF BUILDING AND GROUNDS of Building and Grounds Policy 903 (a) On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ The facility did not have a building inspection documented inspection and evaluation from the completed in 2022. following: (a) county building inspector or person designated by August 8, 2023. the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Policy 903 (b) clearance as required by Health and Safety Code Section 13146.1(a) and (b); July 27, 2022. ☒ ☐ ☐ (Inspection areas needing correction were confirmed and addressed in a follow-up inspection on November 3, 2022.) (c) local health officer, inspection in accordance with Policy 903 (c) Health and Safety Code Section 101045; Environmental: September 14, 2021. Medical/Mental Health: September 14, 2021. Nutrition: September 14, 2021. Environmental: October 4, 2022. ☒ ☐ ☐ (Inspection areas needing correction were confirmed addressed on October 27, 2022.) Medical/Mental Health: October 4, 2022. Nutrition: October 4, 2022. (d) county superintendent of schools on the adequacy of Policy 903 (d) educational services and facilities as required in Section 1370; October 26, 2021. ☒ ☐ ☐ October 6, 2022. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 1 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) juvenile court as required by Section 209 of the Policy 903 (e) Welfare and Institutions Code; and, December 2, 2021. ☒ ☐ ☐ November 8, 2022. (f) the Juvenile Justice Commission as required by Policy 903 (f) Section 229 of the Welfare and Institutions Code or Probation Commission as required by Section 240 of the ☒ ☐ ☐ November 12, 2021. Welfare and Institutions Code. December 23, 2022. 1320 APPOINTMENT AND QUALIFICATIONS Policy 905 Appointment and Qualifications BSCC Note: Compliance with this section is determined A memorandum dated May 24, 2023, by by receipt of the Chief Probation Officer’s certification Chief Probation Officer Christopher Wright letter confirming that all elements of regulation are met. addressed all elements of this regulation. (a) Appointment ☒ ☐ ☐ One Probation Division Director and one In each juvenile facility there shall be a superintendent, Assistant Probation Division Director oversee director or facility manager in charge of its program and the operations and employees of YTEC and employees. Such superintendent, director, facility YTEC-Detention. manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 905.4 (a) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 905.4 (b) Employee Qualifications examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 905.4 (c) Employee Qualifications and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 905.4 (d) Employee Qualifications employee, and psychological examination in accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Policy 905.4 Employee Qualifications employees of the facility, who may be present at the facility, shall have such clearance and qualifications as Policy 908 Initial Orientation for Nonsworn may be required by law, and their presence at the facility ☒ ☐ ☐ Staff and Others shall be subject to the approval and control of the facility manager. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 2 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Policy 906.4 (a) Staffing Requirements Each juvenile facility shall: The agency staff for their JH, Camp, and (a) have an adequate number of personnel sufficient to SYTF are co-located on the same campus. carry out the overall facility operation and its programming, to provide for safety and security of youth YTEC-and D: and staff, and meet established standards and • Facility Administrators regulations; • 4 Supervising Probation Officers • 1 Senior Probation Officer • 3 Probation Corrections Officers • 31 Probation Corrections Officers (20 vacancies) • 1 Probation Assistant (1 vacancy) One Assistant Division Director is allocated to YTEC and is compliant for oversight for all agency facilities. ☒ ☐ ☐ SYTF: • 2 Facility Administrators • 4 Supervising Probation Officers • 1 Senior Probation Officer • 3 Probation Corrections Officers • 31 Probation Corrections Officers (20 vacancies) • 1 Probation Assistant (1 vacancy) The agency changes shifts every year. Reviewed two weeks of the August 2023 staffing schedules, master schedule, shift assignments, organizational chart, and leave report. The agency is in compliance with this regulation. (b) ensure that no required services shall be denied Policy 906.4 (b) because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 906.4 (c) ☒ ☐ ☐ ensure adequate supervision of all staff members; (d) have a clearly identified person on duty at all times Policy 906.4 (e) who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; (e) have at least one staff member present on each living Policy 906.4 (f) ☒ ☐ ☐ unit whenever there are youth in the living unit; (f) have sufficient food service personnel relative to the Policy 906.4 (g) number and security of living units, including staff qualified and available to: plan menus meeting nutritional Reviewed the August 24, 2023 kitchen requirements of youth; provide kitchen supervision; direct schedule which reflects the shifts for the next food preparation and servings; conduct related training six months. The facility has a Correctional ☒ ☐ ☐ programs for culinary staff; and maintain necessary Food Services Supervisor, two senior cooks, records; or, a facility may serve food that meets nutritional two correctional senior food services workers, standards prepared by an outside source; and five correctional cooks. The agency provides three hot meals and two snacks per day. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 3 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) have sufficient administrative, clerical, recreational, Policy 906.4 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other In addition to staff assigned to the housing support staff for the efficient management of the facility, units, the agency provides an appropriate and to ensure that youth supervision staff shall not be level of staff to operate booking, diverted from supervising youth; and, transportation, and clerical services. The agency provides a House Manager and laundry workers. Maintenance and groundskeeping are provided by Riverside County Facilities Management. ☒ ☐ ☐ Medical services are provided 24 hours a day, seven days a week. Behavioral Health provides mental health services seven days a week. The hours are from 8:00 a.m. to 8:00 p.m. six days a week. The hours are 8:00 a.m. to 5:00 p.m. on Saturdays. Psychiatric services are provided one time per week by two doctors. After-hours on-call mental health coverage is available. (h) assign sufficient youth supervision staff to provide Policy 906.4 (i) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls The facility is not a Juvenile Hall. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls The facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 4 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Policy 906.5 (a) Youth-To-Staff Ratio by (A) during the hours that youth are awake, one Facility wide-awake youth supervision staff member on ☒ ☐ ☐ duty for each 15 youth in the camp population; The agency staff’s commitment facilities with one staff to ten youth. (B) during the hours that youth are confined to their Policy 906.5 (b) room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Policy 906.5 (c) members on duty at all times, regardless of the number of youth in residence, unless ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Policy 906.5 (d) duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio Policy 906.5 (e) required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Policy 906.5 (f) duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION A memorandum dated May 24, 2023, by AND TRAINING Chief Probation Officer Christopher Wright addressed all elements of this regulation. (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to ☒ ☐ ☐ their duties, including: Policy 907.4 (a) Detainee Supervision Staff (1) youth supervision duties; Orientation and Training Policy 907.4 (a)(1) Policy 907.4 (a)(2) (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 907.4 (a)(3) (3) the identity of their supervisor; ☒ ☐ ☐ 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 5 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) the identity of persons who are responsible to Policy 907.4 (a)(4) them; ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Policy 907.4 (a)(5) their responsibility; and ☒ ☐ ☐ (6) ethical responsibilities. Policy 907.4 (a)(6) ☒ ☐ ☐ (b) Prior to assuming any responsibility for the Policy 907.4 (b) supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility- Staff receive 80 hours of initial orientation specific orientation, including: and training. Reviewed 22 Sworn Staff ☒ ☐ ☐ Orientation and Training packets. The agency is in compliance with this regulation. Policy 907.4 (b)(2) (1) individual and group supervision techniques; ☒ ☐ ☐ (2) regulations and policies relating to discipline and Policy 907.4 (b)(3) rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 907.4 (b)(4) (4) suicide prevention and response to suicide Policy 907.4 (b)(5) ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 907.4 (b)(6) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Policy 907.4 (b)(7) ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Policy 907.4 (b)(8) (8) routine security measures, including facility Policy 907.4 (b)(9) ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Policy 907.4 (b)(10) ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Policy 907.4 (b)(11) (11) fire/life safety training ☒ ☐ ☐ Policy 907.4 (b)(12) (c) Prior to assuming sole supervision of youth, each Policy 907.4 (d) youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ The BSCC Standards and Training for Officer Core Course pursuant to Penal Code Section Corrections found the agency in compliance 6035. with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 907.4 (e) supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 909.3 Fire and Life Safety Whenever there is a youth in a juvenile facility, there shall Youth supervision staff receive Fire and Life be at least one wide awake person on duty at all times Safety training through CORE. The agency who meets the training standards established by the provided a list of all CORE trained staff. The Board for general fire and life safety which relate memorandum as to staff training dated May specifically to the facility. ☒ ☐ ☐ 24, 2023, by Chief Probation Officer Christopher Wright confirmed compliance with this regulation. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 6 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 910.3 Policy and Procedures Manual All facility administrators shall develop, publish, and The Riverside County Probation Department implement a manual of written policies and procedures Manual is utilized by all facility programs. The that address, at a minimum, all regulations that are agency utilizes Lexipol for its manual. The applicable to the facility. Such a manual shall be made administration tracks the review of policy on available to all employees, reviewed by all employees, ☒ ☐ ☐ an internal spreadsheet. Lexipol will publish and shall be administratively reviewed at a minimum new dates once finalized. Reviewed the every two years, and updated, as necessary. Those agency’s tracking spreadsheet. In addition, records relating to the standards and requirements set the agency utilizes work standards for clerical, forth in these regulations shall be accessible to the Board line staff, and supervisors to clarify on request. procedures. The agency is in compliance with The manual shall include: this regulation. (a) table of organization, including channels of Policy 910.4 (a) ☒ ☐ ☐ communications and a description of job classifications; (b) responsibility of the probation department, purpose Policy 962 Recreation, Programs, and of programs, relationship to the juvenile court, the Exercise Juvenile Justice/Delinquency Prevention Commission or Policy 1044 Operation of Riverside County ☒ ☐ ☐ Probation Committee, probation staff, school personnel Juvenile Facilities and other agencies that are involved in juvenile facility Policy 1048 Responsibility of Probation programs; Department to Collaborative Partners (c) responsibilities of all employees; Policy 1049 Responsibilities of All Juvenile ☒ ☐ ☐ Facility Staff (d) initial orientation and training program for employees; Policy 907.4 (a) Detainee Supervision Staff ☒ ☐ ☐ Orientation and Training Policy (e) initial orientation, including safety and security issues Policy 908.36 Initial Orientation for Non-sworn and anti-discrimination policies, for support staff, contract Staff and Others employees, school, mental/behavioral health and medical staff, program providers and volunteers; Reviewed the Non-Sworn Orientation Packet ☒ ☐ ☐ and PREA orientation material which require signed acknowledgment of receipt. (f) maintenance of record-keeping, statistics and Policy 1044 ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 1044 (2) legal and proper care of youth; ☒ ☐ ☐ Policy 1044 Policy 957 Reporting of Incidents and Other (3) maintenance of individual youth's records; ☒ ☐ ☐ Information (4) supply of information to the juvenile court and Policy 957 ☒ ☐ ☐ those authorized by the court or by the law; and, Policy 958 Confidentiality and Release of (5) release of information regarding youth. ☒ ☐ ☐ Information Riverside County Probation Department Code (g) ethical responsibilities; ☒ ☐ ☐ of Ethics Policy 943 Culturally Responsive, Gender (h) trauma-informed approaches; ☒ ☐ ☐ Responsive, and Trauma Informed (i) culturally responsive approaches; ☒ ☐ ☐ Policy 943 (j) gender responsive approaches; ☒ ☐ ☐ Policy 943 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 7 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) a non-discrimination provision that provides that all Policy 1050 Youth Non-discrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 916 Safety Equipment Control chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy 1051 Medi-Cal Information, Eligibility Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and Enrollment and, (n) establishment of a policy that prohibits all forms of Policy 1008 Prison Rape Elimination Act sexual abuse, sexual assault and sexual harassment. (PREA) of 2003 The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 911.3 Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 911.8 Prevention with two-year retention of the inspection record; Reviewed monthly fire and life safety inspections from August 2022 through August 2023. The agency utilizes a ☒ ☐ ☐ comprehensive General Facility checklist to meet the requirements of this regulation. The facility is in compliance with this regulation. (c) fire prevention inspections as required by Health and Policy 911.8 ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; Policy 911.5 Fire Safety Plan ☒ ☐ ☐ Policy 928 AMC YTEC Evacuation Plan (e) documented fire drills not less than quarterly; Policy 911.8 The agency conducts fire drills monthly utilizing the Emergency Evacuation ☒ ☐ ☐ Checklist. Reviewed fire drills from August 2022 through August 2023. Missed February 2023, but conducted drills exceed the regulation requirement of quarterly drills. The facility is in compliance with this regulation. (f) a written plan for the emergency housing of youth in Policy 911.6 Emergency Housing of Youth the case of fire; and, ☒ ☐ ☐ Youths are to be transported to the agency’s other facilities for emergency housing. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 8 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) development of a fire suppression pre-plan in Policy 911 cooperation with the local fire department. ☒ ☐ ☐ The facility’s fire suppression pre-plan was developed in conjunction with the California Fire Department, Station 2. 1326 SECURITY REVIEW Policy 912.4 Security Review Each facility administrator shall develop policies and A memorandum dated September 8, 2023, by procedures to annually review, evaluate, and document Assistant Division Director Rebecca Cloyd security of the facility. The review and evaluation shall addressed this regulation. include internal and external security, including, but not limited to, key control, equipment, and staff training. ☒ ☐ ☐ Reviewed the Annual Security Form completed on July 19, 2023, by Assistant Director, Veronica Soto. The review encompasses facility safety, fire/life safety, safety equipment inventory, and key control and staff training. 1327 EMERGENCY PROCEDURES Policy 917 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: Policy 918 Hostages Policy 919 Riot Control (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Policy 920 Escapes/AWOL Policy 949 11:88 Radio Call (b) civil disturbance, active shooter and terrorist Policy 1055 Civil Disturbance, Active ☒ ☐ ☐ attack; Shooter, Terrorist Attack Policy 923 Earthquake Policy 924 Fire (c) fire and natural disasters; ☒ ☐ ☐ Policy 926 Utility Outage Policy 927 Smog Episodes and Excessive Heat (d) periodic testing of emergency equipment; ☒ ☐ ☐ Policy 916 Safety Equipment Control 917.4 Emergency Action Plan-Emergency (e) emergency evacuation of the facility; and ☒ ☐ ☐ Evacuation Checklist Policy 917.5 Annual Review A memorandum dated September 8, 2023, by Assistant Division Director Rebecca Cloyd noted the facility completed its annual review of emergency procedures in July 2023. Reviewed signed staff acknowledgment of the (f) a program to provide all youth supervision staff ☒ ☐ ☐ Review of Emergency with an annual review of emergency procedures. Procedures/Operational Plans & Juvenile Facility Services Policies form. The facility is in compliance with this regulation. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 9 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Policy 931.3 Safety Check Policy The facility administrator shall develop and implement Reviewed safety checks for November 2022, policy and procedures that provide for direct visual and February and July 2023. The facility observation of youth at a minimum of every 15 minutes, utilizes Guard1 Plus to record safety checks. at random or varied intervals during hours when youth The documentation reviewed affirms the are asleep or when youth are in their rooms, confined in facility is in compliance with this regulation. holding cells or confined to their bed in a dormitory. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system The Duty Officer will review the rounds report designed to detect overt, aggressive or assaultive one time each shift. They will investigate any behavior and to summon aid in emergencies. All safety late or missing safety checks and errors in the checks shall be documented with the actual time the system. Staff are required to complete an check is completed. incident report to address these discrepancies. Reviewed incident reports from November 2022, February 2023, and July 2023. In addition, reviewed the SQL log for these months which tracks these discrepancies. The agency has a policy to conduct regular monitoring of safety checks. The Supervising ☒ ☐ ☐ Probation Officer is required each month to randomly compare safety checks in the computer or safety check form with recorded video. The audit is documented on an SPO Safety Check Monitoring Log. The facility reported they were not complying with their policy from July 2022 through April 2023 as these audits were not being consistently completed. Reviewed audits for the units which were completed in November 2022 and February 2023. The facility completed all unit audits in July 2023. The facility provided refresher training on safety checks in August and September 2023. Staff were required to review policy and a training memo. Reviewed signed staff training logs. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 10 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN Policy 932 Suicide Prevention Plan The facility administrator, in collaboration with the The agency utilizes a daily huddle in which healthcare and behavioral/mental health administrators, probation and collaborative partner agencies shall plan and implement written policies and meet to discuss the youth’s suicide watch procedures which delineate a Suicide Prevention Plan. status. Suicide status is monitored with a The plan shall consider the needs of youth experiencing Safety Watch Notification form, Safety Watch past or current trauma. Suicide prevention responses Daily Log Sheets, Safety Watch shall be respectful and in the least invasive manner Documentation Sheet, and Safety Watch consistent with the level of suicide risk. The plan shall Removal form. include the following elements: Reviewed documentation from the commitment program for two Suicide Watch ☒ ☐ ☐ placements and two Suicide Attempts. Documentation included the Incident Report and all forms utilized by the agency pertaining to Suicide documentation. The facility is in compliance with this regulation. An annual review of the Suicide Prevention Plan was documented in a memorandum dated September 8, 2023, by Assistant Division Director Rebecca Cloyd. This review addressed areas of improvement that the agency will address with medical and behavioral health. (a) Suicide prevention training as required in Section Policy 932.6 Staff Training 1322, Youth Supervision Staff Orientation, and Training and the Juvenile Corrections Officer Core Course. The facility conducted a Suicide Prevention Drill on July 13, 2023. The facility also ☒ ☐ ☐ conducted a two-hour STC certified Suicide Prevention Refresher Training from May 2023 through July 2023. (b) Screening, Identification Assessment and Policy 932.7 Screening and Referral Precautionary Protocols MAYSI ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake Policy 932.7 processes shall be trained in screening youth for risk of suicide. The facility utilizes the MAYSI to screen for suicide risk. The facility conducted MAYSI ☒ ☐ ☐ refresher training for staff from May 2023 through August 2023. (3) All youth who have been identified during the Policy 932.8 Assessment intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to Policy 932.8 ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Policy 932.8 Assessment assessment and/or services. Policy 932.10 Juvenile Facility Staff Responsibilities When Placing Youth on ☒ ☐ ☐ Safety Watch Policy 932.11 Duty Officer (DO)/Supervising Probation Officer (SPO) Responsibilities 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 11 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Procedures for monitoring of youth identified at risk Policy 932.9 Increased Monitoring ☒ ☐ ☐ for suicide. (e) Safety Interventions Policy 932.9 (1) Procedures to address intervention protocols for Policy 932.13 Safe Housing ☒ ☐ ☐ youth identified at risk for suicide which may include, Policy 932.15 Treatment but are not limited to: (A) Housing consideration Policy 932.13 Policy 932.13.1 Placement of Youth on ☒ ☐ ☐ Suicide Watch in a Room (B) Treatment strategies including trauma- Policy 932.15 ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff Policy 932.14 Responding to an Active how to respond to youth who exhibit suicidal ☒ ☐ ☐ Suicide behaviors. (f) Communication Policy 932.7 Screening and Referral (1) The intake process shall include communication with the arresting officer and family Law enforcement’s response to this inquiry is guardians regarding the youth’s past or present documented on the Juvenile Application for suicidal ideations, behaviors or attempts. Petition or on the Affidavit for Detention. Parents/Guardians are questioned by the Intake Officer and the information is ☒ ☐ ☐ recorded on the Juvenile Admittance Intake Packet Questionnaire is completed at intake. Reviewed 10 admissions which affirmed the facility is in compliance with this element of the regulation. (2) Procedures for clear and current information Policy 932.12 Downgrading or Removing sharing about youth at risk for suicide with youth Youth from Intensive Monitoring ☒ ☐ ☐ supervision, healthcare, and behavioral/mental Policy 932.16 Communication health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy 932.17: Debriefing Attempts Policy 932.18: Review of Suicide and (1) Process for administrative review of the ☒ ☐ ☐ Serious Self Injuries Behavior circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 932.17(a) ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Policy 932.17(a) ☒ ☐ ☐ youth. (h) Documentation Policy 932.9.1 Documentation (1) Documentation processes shall be developed to Policy 957 Reporting of Incident and ☒ ☐ ☐ ensure compliance with this regulation Other Information Youth identified at risk for suicide shall not be denied the Policy 932.13 Safe Housing opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 12 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1340 REPORTING OF LEGAL ACTIONS Policy 933 Reporting of Legal Actions Policy 933.4 Notification Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ The agency reported they had no legal action of confinement, filed against persons or legal entities for which they are required to provide responsible for juvenile facility operation. notification. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 934 Death and Serious Illness or OF A YOUTH WHILE DETAINED Injury of a Youth While Detained Policy 934.3 (1) Death of a Youth. Policy 934.5.3 Chief Probation Officer or (a) The facility administrator, in cooperation with Designee Responsibilities the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ The agency reported they had no deaths. procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 934 Death and Serious Illness or the facility administrator, shall develop written Injury of a Youth While Detained policies and procedures to assure there is a medical Policy 934.7 Medical and Operational and operational review of every in-custody death of Review a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 934.5 Required Written Reports the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 934.5 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 934.5.2 Facility Manager(s) (a) The facility administrator, in cooperation with Responsibilities the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 935.3 Population Accounting Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 936.4 BSCC Notification When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 13 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES Policy 937 Admittance Procedures Policy 937.3 (a-e) The facility administrator shall develop and implement written policies and procedures for admittance of youth that emphasize respectful and humane engagement When transferred to the commitment program with youth, and reflect that the admission process may the agency completes a Juvenile Transfer be traumatic to youth who may have already Packet for admission. Reviewed five packets experienced trauma. Policies shall be trauma-informed, which consist of Admittance Slips, Custody culturally relevant, and responsive to the language and Commitment Time Notification, and literacy needs of youth. In addition to the requirements Orientation Handbook Receipt. The agency of Sections 1324 and 1430 of these regulations: retains this information in its case ☒ ☐ ☐ management system. The facility is in compliance with this regulation. In August and September 2023, the facility conducted a BSCC compliance training covering policies as to admission and procedures for completing the Juvenile Admittance and Juvenile Transfer Packet. (a) the admittance process shall include: Policy 937.7 Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of This information is documented on the ☒ ☐ ☐ Welfare and Institution Code Section 627; Intake Questionnaire. Policy 937.9 (h) Admittance Requirements This information is documented on the Intake Questionnaire. (2) Offer of a shower; ☒ ☐ ☐ Interviews with youth affirmed being offered a shower at intake. Policy 938 Personal Property (3) Documented secure storage of personal ☒ ☐ ☐ belongings; Policy 1010.4: Frequency of Serving This information is documented on the Intake Questionnaire. (4) Offer of food upon arrival; ☒ ☐ ☐ Interviews with youth affirmed being offered food at intake. (5) Screening for physical and behavioral health Policy 937.6.1 Intake Health Screening and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Policy 937.10 (i) Admittance disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ Requirements and 1430 of these regulations; (7) Contact with Regional Center for the Policy 946.5 Developmentally Disabled Developmentally Disabled for youth that are Youth suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Policy 1054 Transgender and Intersex (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Detainees 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 14 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) juvenile hall administrators shall establish written Policy 937.8 Detain/Release Decision criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy 937 Admittance Procedures juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform A Custody Commitment Time Notification them of program guidelines and provide written ☒ ☐ ☐ form is utilized to notify commitment youth of screening criteria for inclusion and exclusion from the the estimated program length. The youth will program. sign and receive a copy of this form. (d) juvenile halls shall develop policies and procedures Policy 940.4 Time Ordered that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 1008.5.1: Screening for Risk of ABUSE Sexual Victimization and Abusiveness The facility administrator shall develop and implement The agency utilizes the PREA Screening written policies and procedures to reduce the risk of Assessment located in its case management sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ system. Reviewed 10 screenings which facility staff to assess each youth within 72 hours of included the Transfer Packet Behavior Log admission based on the following information: and scoring located in the case management system. The facility is in compliance with this regulation. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Policy 1008.5.1 (a) (b) Gender nonconforming appearance or manner; or Policy 1008.5.1 (b) identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 1008.5.1 (c) (d) Age; ☒ ☐ ☐ Policy 1008.5.1 (d) (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 1008.5.1 (e) (f) Physical size and stature; ☒ ☐ ☐ Policy 1008.5.1 (f) (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 1008.5.1 (g) (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 1008.5.1 (h) (i) Physical disabilities; ☒ ☐ ☐ Policy 1008.5.1 (i) (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 1008.5.1 (j) (k) Any other specific information about the individual Policy 1008.5.1 (k) youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 1008.5. conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 1008.5.1 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 15 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1351 RELEASE PROCEDURES Policy 941 Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth from Reviewed 10 releases from the commitment custody which provide for: program which consisted of Juvenile Release Packet, Transitional Re-Entry Plan and release information located in the case ☒ ☐ ☐ management system. The facility is in compliance with this regulation. In August and September 2023, the facility conducted a BSCC compliance training covering release policies and procedures to complete the Juvenile Release Packet. Policy 941.6 Detention Control Officer (a) verification of identity/release papers; ☒ ☐ ☐ (DCO) Responsibilities Policy 941.6 (b) return of personal clothing and valuables; ☒ ☐ ☐ Youth sign acknowledgement of return of personal property as part of the Juvenile Release Packet. (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Policy 941.6 (d) notification to the facility health care provider in Policy 941.6 accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; and, An email is sent out to medical notifying of the ☒ ☐ ☐ release, in addition, a phone call is made at the actual release. Documented in the client management system. Policy 941.6 Reviewed the Probation and Riverside County Office of Education Youth Transition Protocol. (e) notification of school staff; ☒ ☐ ☐ An email is sent out to medical notifying of the release, in addition, a phone call is made at the actual release. Documented in the client management system. Policy 941.6 An email is sent out to medical notifying of the (f) notification of facility mental health personnel. ☒ ☐ ☐ release, in addition, a phone call is made at the actual release. Documented in the client management system. The facility administrator shall develop and implement Policy 946.5 Institutional Assessment and policies and procedures for post-disposition youth to Case Plan coordinate the provision of transitional and reentry services including, but not limited to, medical and behavioral health, education, probation supervision and Transitional team meetings for youth nearing ☒ ☐ ☐ community-based services. release are conducted. Meeting minutes are documented. Upon release, the transitional and re-entry plan is completed, signed by the youth, and provided to the youth and their parents/guardians. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 16 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall develop and implement Policy 941.11 Temporary Release written policies and procedures for the furlough of youth Policy 941.11.2 Treatment Facilities: from custody. Furloughs ☒ ☐ ☐ A Furlough Agreement form is utilized for youth on temporary release as part of their commitment program. 1352 CLASSIFICATION Policy 942.1: Classification- Purpose and Scope The facility administrator shall develop and implement written policies and procedures on classification of Reviewed 5 Youth Classification Plans and 5 youth for the purpose of determining housing placement Juvenile Transfer Youth Classification Plans. in the facility. ☒ ☐ ☐ Both forms incorporate periodic supervisor Such procedures shall: reviews. The facility is in compliance with this regulation. (a) provide for the safety of the youth, other youth, Policy 942.4 Classification Assignment facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 942.3 ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 942.3 admittance to the facility; classification factors shall Policy 942.4 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 942.4.2 Review provisions that consider the level of supervision and the youth's behavior while in custody; and, ☒ ☐ ☐ (e) provide that facility staff shall not separate youth Policy 942.4 from the general population or assign youth to a single occupancy room based solely on the youth's actual or Periodic reviews are to be completed at a perceived race, ethnic group identification, ancestry, minimum every thirty days. Provided technical national origin, color, religion, gender, sexual assistance to address if the periodic reviews orientation, gender identity, gender expression, mental ☒ ☐ ☐ align with commitment program objectives as or physical disability, or HIV status. This section does little change occurs every 30 days. not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 1054.4 Housing transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 17 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 1054 Transgender/Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☐ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Policy 1054.6 Addressing identity and shall refer to the youth by the youth’s Transgender/Intersex Youth preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 1054.7 Clothing themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 1054.4 Housing best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house ☒ ☐ ☐ youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 1054.8 Medical and Behavioral and intersex youth have access to medical and Health Providers ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 1054.4 necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 1054.5 Searches youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 944 Orientation The facility administrator shall develop and implement Youth are oriented upon admission and written policies and procedures to orient a youth prior to provided a Juvenile Treatment Orientation placement in a living area. Both written and verbal Handbook. An Orientation Handbook receipt information shall be provided and supplemented with ☒ ☐ ☐ is signed by the youth and staff. Reviewed 10 video orientation if feasible. Provision shall be made to orientation receipts. The facility is in provide accessible orientation information to all compliance with this regulation. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and Policy 944 (a) ☒ ☐ ☐ disciplinary procedures; 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 18 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) facility’s system of positive behavior interventions Policy 944 (c) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 944 (v) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 944 (d) (e) the existence of the grievance procedure, the steps Policy 944 (b) that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 944 (e) ☒ ☐ ☐ court process; (g) access to routine and emergency health and Policy 944 (f) ☒ ☐ ☐ mental health care; (h) access to education, religious services, and Policy 944 (g) ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 944 (h) (j) opportunity for personal hygiene and daily showers Policy 944 (i) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 944 (j) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 944 (k) ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 944 (o) ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 944 (p) (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 944 (q) (p) non-discrimination policy and the right to be free Policy 944 (r) from physical, verbal or sexual abuse and harassment ☒ ☐ ☐ by other youth and staff; (q) availability of services and programs in a language Policy 944 (s) ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 944 (t) ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 944 (u) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ Parents/guardians are referred to the questions and provides contact information for the Riverside County Probation Website for facility, medical, school and mental health; and, access to the Orientation Handbook. (t) a process by which youth may request access to Title Policy 944 (w) ☒ ☐ ☐ 15 Minimum Standards for Juvenile Facilities. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 19 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354 SEPARATION Policy 945 Separation The facility administrator shall develop and implement Reviewed 14 instances from November 2022 written policies and procedures that address: to August 2023 in which youth chose to self- separate. Reviewed one instance of a medical separation. These instances were documented on the Medical Separation ☒ ☐ ☐ (MS)/Self-Placed Separation (SPS) Form. The form tracks Title 15 requirements and staff have to document hourly observations. For youth on SPS, the goal is to encourage the youth to rejoin the group in the shortest duration. The facility is in compliance with this regulation. (a) separation of youth for reasons that include, but are Policy 945.1.1 Definitions not be limited to, medical and mental health conditions, 945.4 Separations ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 945.3 ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 945.4 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 945.4 ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Policy 945.4 separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 945.4 of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT Policy 1053 Room Confinement (a) The facility administrator shall develop and Reviewed from the commitment program 5 implement written policies and procedures addressing instances of room confinement which the confinement of youth in their room that are consisted of documentation outlined in an consistent with Welfare and Institutions Code Section Incident Report and Juvenile Facility Room 208.3. The placement of a youth in room confinement Confinement Report. All were for fighting or shall be accomplished in accordance with the following threatening other youth or staff. Staff guidelines: effectively documented the behavior that justified the room confinement in the comments/counseling sheet. No room ☒ ☐ ☐ confinement lasted longer than four hours. The facility is in compliance with this regulation. One of the youths interviewed had been placed in room confinement for fighting. She indicated she estimated she was in her room for three hours and was able to come out when she wasn’t mad anymore. Other youth indicated they observed room confinement to occur as a response to fighting and it only is for a short time. (1) Room confinement shall not be used before Policy 1053.3 other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 20 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Room confinement shall not be used for the Policy 1053.3 purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy 1053.3 that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy 1053.4 Use of Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 1053.4 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 1053.4 (3) Develop an individualized plan that includes the Policy 1053.4 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 1053.4 ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement Policy 1053.4 and the basis for the extension, the date and time Policy 1053.4 Documentation the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 1053.4 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 1053.4 facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 1053.3 single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Policy 1053.3 ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 1053.3 conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 1053.3 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 1053.3 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 21 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 946 Institutional Assessment and Case Plan The facility administrator shall develop and implement written policies and procedures for assessment and ☒ ☐ ☐ case planning. (a) Assessment: Policy 946.4 The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 946.4 (1) A case plan shall be developed for each youth held for at least 30 days or more and created within Reviewed 10 Treatment Case Plans which is 40 days of admission. created in conjunction with the OYAS ☒ ☐ ☐ Residential Tool. A Transitional and Re-Entry Plan is completed prior to release. The facility is in compliance with this regulation. (2) The institutional plan shall include, but not be Policy 946.4 ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Policy 946.4 ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy 946.4 a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 946.4 the objectives, including periodic review and discussion of the plan with the youth; The facility completes 30-day periodic reviews which require the youth, caseworker, and supervisor’s signature. Provided technical ☒ ☐ ☐ assistance to continuously audit case plans and periodic reviews to ensure staff understand the objective and they are consistently completed. (4) a transition plan, the contents of which shall be Policy 946.4 subject to existing resources, shall be developed for post dispositional youth in accordance with Section A Transitional and Re-Entry Plan is 1351; and, ☒ ☐ ☐ completed prior to release in conjunction with probation, school, medical and mental health. In addition, the facility conducts transitional team meetings prior to release. (5) in as much as possible and if appropriate, the Policy 946.4 plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 22 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1356 COUNSELING AND CASEWORK SERVICES Policy 947 Counseling and Casework Policy 947.5 Documentation The facility administrator shall develop and implement written policies and procedures ensuring the availability ☒ ☐ ☐ Reviewed 10 Behavioral Health referrals of appropriate counseling and casework services for all which were responded to timely by the youth. Policies and procedures shall ensure: service provider. (a) youth will receive assistance with needs or concerns Policy 947.4 Staff Responsibilities that may arise; Policy 947.4.1 Behavioral Health Referrals Policy 947.4.2 Behavioral Health Requests ☒ ☐ ☐ Policy 947.5 Staff are to report their observations and concerns about a youth’s emotional state to the Duty Officer and document them in the case management system and unit logs. (b) youth will receive assistance in requesting contact Policy 947.4.3 Other Requests with parents, other supportive adults, attorney, clergy, probation officer, or other public official; and, Request to Contact forms are located in the ☒ ☐ ☐ living unit. Youth can also utilize the Youth Behavioral Health Service Request which is located and accessible in the living unit. (c) youth will be provided access to available resources Policy 947.6 Services Provided to meet the youth’s needs. ☒ ☐ ☐ 1357 USE OF FORCE Policy 948 Use of Force Policy 948.3 The facility administrator, in cooperation with the Policy 948.12 Inappropriate Use of Force by responsible physician, shall develop and implement Staff written policies and procedures for the use of force, which may include chemical agents. Force shall never Reviewed twelve Use of Force Reports from be applied as punishment, discipline, retaliation or the commitment program. The reports treatment. involved youth involved in fights, threatening (a) At a minimum, each facility shall develop policies staff, or other youth. Staff consistently and procedures which: ☒ ☐ ☐ document attempts to de-escalate or utilize lesser uses of force. The facility is in compliance with this regulation. Video is reviewed on all use-of-force incidents by the Duty Officer and facility management. A Use of Force Review is convened once a month. (1) restricts the use of force to that which is deemed Policy 948.1.1 Definitions Policy reasonable and necessary, as defined in Section 948.3 1302 to ensure the safety and security of youth, staff, ☒ ☐ ☐ others and the facility. (2) outline the force options available to staff including Policy 948.1.1 Definitions both physical and non-physical options and define Policy 948.5 Interventions when those force options are appropriate. Policy 948.8 Defense Techniques Policy ☒ ☐ ☐ 948.9 Physical Restraints (3) describe force options or techniques that are Policy 948.12 Inappropriate Use of Force by ☒ ☐ ☐ expressly prohibited by the facility. Staff 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 23 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) describe the requirements of staff to report any Policy 948.12 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy 948.13 Incident Report Documentation includes time period and procedure for documenting Policy 957 Reporting of Incidents and Other and reporting the use of force, including reporting Information requirements of management and line staff and Policy 948.13.1 Duty Officer (DO)/Supervising procedures for reviewing and tracking use of force Probation Officer (SPO) incidents by supervisory and or management staff, ☒ ☐ ☐ Policy 948.13.2 Facility Managers’ which include procedures for debriefing a particular Responsibilities incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that The incident reports consistently address may have been experienced by staff and /or the youth debriefing of youth and staff for trauma. involved. (6) Include an administrative review and a system for Policy 948.13.2 ☒ ☐ ☐ investigating unreasonable use of force. (7) define the role, notification, and follow-up Policy 948.7 Physical Restraint procedures required after use of force incidents for Techniques medical, mental health staff and parents or legal Policy 948.8 Defense Techniques guardians. 948.10.4 Once Staff Decide to Use OC Spray The incident reports document required ☒ ☐ ☐ notifications. Medical staff are immediately notified and respond to the units to provide clearance or direct follow-up care. Provided technical assistance to the agency to clarify policy to ensure notifications are provided in all use-of-force incidents and not those just involving injury or chemical agents. (8) describe the limitations of use of force on pregnant Policy 948.11 Use of Force Involving youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ Pregnant Youth and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 948.10 Chemical Agents/Oleoresin option shall include policies and procedures that: Capsicum (OC) Spray (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Policy 948.10.2 When to Use OC Spray there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts Staff consistently document attempts to de- have been unsuccessful or are not reasonably escalate and warn youth of the use of possible. chemical agents. Interviews with youth who had been involved in the Use of Force involving chemical agents indicated staff told them to stop fighting and ☒ ☐ ☐ not they were going to be spayed. They further indicated only some staff will give a warning OC spray will be used. Other youth interviewed who were not involved in incidents involving OC spray indicated staff do give warnings. BSCC staff recommended the agency continue to clearly document why or why not an OC warning was given in the incident report. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 24 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) outline the facility’s approved methods and Policy 948.10.5 OC Spray Aftercare timelines for decontamination from chemical agents. Procedures This shall include that youth who have been exposed to chemical agents shall not be left unattended until Youths are placed on Direct Visual that youth is fully decontaminated or is no longer Supervision for one hour after being exposed suffering the effects of the chemical agent. to chemical agents. If they decline decontamination the youth is directly supervised for two hours. The OC Spray ☒ ☐ ☐ Checklist ensures all elements of this regulation are met. A youth interviewed who was involved in a use of force incident involving chemical agents indicated they were directly taken to decontaminate and were never left alone. They indicated they told staff when they were no longer suffering the effects. (4) define the role, notification, and follow-up Policy 948.10.4 Once Staff Decide to procedures required after use of force incidents Use OC Spray involving chemical agents for medical, mental health Policy 948.10.5 (g) staff and parents or legal guardians. Policy 948.13.1 Duty Officer/Supervising Probation Officer ☒ ☐ ☐ The incident reports consistently document all required notifications after use-of-force incidents involving chemical agents. (5) provide for the documentation of each incident of Policy 948.13 Incident Report use of chemical agents, including the reasons for Documentation which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Policy 948.4 Required Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions Policy 948.8 ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 948.8 ☒ ☐ ☐ application. (3) signs or symptoms that should result in Policy 948.8 ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Policy 948.8 ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 948.8 ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Policy 948.8 ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 951: 1.1 Use of Physical Restraints: Definitions The facility administrator, in cooperation with the responsible physician and mental health director, shall The facility had no use of restraints incidents develop and implement written policies and procedures ☒ ☐ ☐ pertaining to this regulation since the last for the use of restraint devices. Restraint devices inspection. Compliance based on policy. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 25 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Physical restraints may be used only for those youth Policy 951.3 who present an immediate danger to themselves or Policy 951.4 Prior to Using Restraints others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 951.3 discipline, or as a substitute for treatment. The use of Policy 951.5 Use of and Application of restraint devices that attach a youth to a wall, floor or Physical Restraints other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 951.3 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 951.4 Prior to Using Restraints of the facility manager or designee. The facility manager Policy 951.6 Requirements for may delegate authority to place a youth in restraints to a Continued Use of Physical Restraints ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 951.6 Requirements for retention shall be secured as soon as possible, but no Continued Use of Physical Restraints later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 951.6 possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Policy 951.5 to ensure that the restraints are properly employed, and Policy 951.6 to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 951.5 procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Policy 951.9 Medical and Behavioral certain restraint devices and/or techniques. ☒ ☐ ☐ Health Guidelines Regarding Physical Restraints (c) acceptable restraint devices. Policy 951.1.1 Definitions ☒ ☐ ☐ The agency utilizes handcuffs, shackles, waist chains, and the WRAP. (d) signs or symptoms which should result in immediate Policy 951.9 ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 951.9 ☒ ☐ ☐ equipment. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 26 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) protective housing of restrained youth. While in Policy 951.6: Requirements for restraint devices, all youth shall be housed alone or in a Continued Use of Physical Restraints ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 951.9 (h) exercising of extremities. ☒ ☐ ☐ Policy 951.9 1358.5 USE OF RESTRAINT DEVICES FOR Policy 952 Use of Physical Restraints for MOVEMENT AND TRANSPORTATION Movement and Transportation within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the A Use of Physical Restraint for Transportation responsible physician and behavioral/mental health Assessment Form is used to determine the director, shall develop and implement written policies minimum level of restraint for known and procedures for the use of restraint devices when the ☒ ☐ ☐ transportation inside and outside of the purpose is for movement or transportation within the facility. Reviewed 10 assessments in which facility that shall include the following: fewer restraints were authorized in seven instances. The facility is in compliance with this regulation. (a) identification of acceptable restraint devices, staff Policy 952.1 Purpose and Scope approved to utilize restraint devices and the required training. The policy applies to all facility staff. Policy 952.1.1 Definition ☒ ☐ ☐ Handcuffs, shackles, waist chains and the WRAP is authorized for use by the agency. Policy 952.5 General Safety Guidelines (b) the circumstances leading to the application of Policy 952.4 Assessment restraints must be documented. A review of incident reports involving the use of mechanical restraints by staff indicates their use was for assaultive or non-compliant behavior resulting in a safety or security issue. The youth were transported away from the incident to their rooms where the restraints were removed. Reports also ☒ ☐ ☐ indicate youth were not placed in mechanical restraints if staff were able to use the least restrictive means. The facility is in compliance with this regulation. (c) an individual assessment of the need to apply Policy 952.3 restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 27 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) consideration of safety and security of the facility, Policy 952.3 with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 952.6.1 Pregnant youth accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 954 Safety Room Procedures (a) The facility administrator, and where applicable, in The facility does not have a safety room. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 28 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 955 Searches Policy 955.3 The facility administrator shall develop and implement written policies and procedures governing the search of ☒ ☐ ☐ youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety Policy 955.3 and security of the facility, public, visitors, youth, and staff. The agency utilizes the Tek 84 body scan ☒ ☐ ☐ machine for new intakes and suspicion of contraband. Perimeter, unit, and room searches are conducted daily, and a canine search is conducted monthly. (b) Searches shall be conducted in a manner that Policy 955.3 preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy 955.6 Strip Search/Visual Body Cavity searches shall comply with Penal Code Section 4030. Search Guidelines Reviewed 6 strip search authorization forms from the commitment program conducted ☒ ☐ ☐ since the last inspection. Five involved furlough youth and one was for contraband. The facility is in compliance with this regulation. (d) Physical body cavity searches shall only be Policy 955.9 Physical Body Cavity ☒ ☐ ☐ conducted by a medical professional. Search (e) Any youth held after a detention hearing shall only Policy 955.8 Post-Detention Hearing be strip searched with prior approval of a supervisor Searches when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 1054.5 Searches ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Policy 955.4.1 Cross-Gender Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 29 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE Policy 956: Grievance Procedure The facility administrator shall develop and implement Policy 956.3 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any Reviewed grievances from November 2022 condition of confinement, including but not limited to and the 2023 grievance log. If a grievance health care services, classification decisions, program involves staff, video cameras will be participation, telephone, mail or visiting procedures, reviewed. Provided technical assistance to food, clothing, bedding, mistreatment, harassment or ensure collaborative agencies respond to the violations of the nondiscrimination policy. There shall be grievance and not just have facility staff no time limit on filing grievances. Policies and attempt to resolve the issue without their procedures shall include provisions whereby the facility input. In addition, BSCC staff discussed with manager ensures: the agency delineating on the form when a grievance is initially responded to and ☒ ☐ ☐ resolved as not all grievances can be resolved on the same day. All grievances were completed within the required time frame. The facility is in compliance with this regulation. One of the five youths interviewed had filed a grievance but did not remember the outcome. All youth indicated the grievance form was always available and they knew how to submit a grievance. A confidential grievance box was located in every unit. (a) a grievance form and instructions for registering a Policy 956.5 Grievance Policy and grievance, which includes provisions for the youth to ☒ ☐ ☐ Forms Accessibility have free access to the form; (b) the youth shall have the option to confidentially file Policy 956.6 Process for the grievance or to deliver the form to any youth ☒ ☐ ☐ Submitting/Resolving a Grievance supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy 956.6 ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 956.6 grievances within three (3) business days, grievances Policy 956.9 Food Services, Education, that relate to health and safety issues must be ☒ ☐ ☐ Health Care, Behavioral Health Grievances. addressed immediately; (1) The youth may elect to be present to explain Policy 956.6 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 956.6 ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 956.7 Unresolved Grievances/ which includes the reasons for the decisions; Appeals ☒ ☐ ☐ Policy 956.12 Resolution and Documentation of Grievances (f) a system which provides that any appeal of a Policy 956.7 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 956.7 business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 30 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) the policy shall provide multiple internal and external Policy 956.10 Reporting Sexual Abuse and methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Sexual Harassment references PREA Policies Whether or not associated with a grievance, concerns Policy 324 Complaints Against Staff of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 957 Reporting of Incidents and Other Information A written report of all incidents which result in physical Policy 957.4.1 Reporting Requirements harm, use of force, serious threat of physical harm, or Policy 957.4.2 Submittal Process death of an employee, youth or other person(s) shall be maintained. Such written record shall be prepared by the Reviewed incident reports for use of force, staff and submitted to the facility manager by the end of ☒ ☐ ☐ room confinement, separation, mechanical the shift, unless additional time is necessary and restraints, and suicide safety watches which authorized by the facility manager or designee. indicated the facility is in compliance with this regulation. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 960 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Policy 960.7 Refusal to Submit DNA (a) Pursuant to Penal Code Section 298.1 authorized The agency does not use force to collect law enforcement, custodial, or corrections personnel DNA. If a youth refuses to submit a DNA including peace officers, may employ reasonable force ☒ ☐ ☐ sample the matter is addressed with the to collect blood specimens, saliva samples, and thumb Court. or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 960 reasonable force” shall be defined as the force that Policy 960.7 an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 960 efforts to secure voluntary compliance. Efforts to Policy 960.7 secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 960 authorization of the supervising officer on duty. The Policy 960.7 authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell The agency does not use force to collect extraction, the extraction shall be videotaped. Video DNA. shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 31 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM Policy 961 Education Program Policy 961.3 (a) School Programs The County Board of Education shall provide for the The Riverside Office of Education operates all administration and operation of juvenile court schools in the agency’s facility schools. The schools are conjunction with the Chief Probation Officer, or designee WASC accredited. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy Education Program Evaluation completed on and procedures to ensure communication and October 6, 2022, by Monica Hatcher, coordination between educators and probation staff. Principal with San Bernadino County Culturally responsive and trauma-informed approaches Superintendent of Schools. should be applied when providing instruction. Education staff should collaborate with the facility administrator to Staff for all facility schools: use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ • Principal request an annual review of each required element of the • Transition Counselor program by the Superintendent of Schools, and a report • Academic Counselor or review checklist on compliance, deficiencies, and • 3 registrars (one for each facility) corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be • Social Worker delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall YTEC campus has two teachers and two conduct this review in conjunction with a qualified outside aides. agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item An interview with the principal indicates with the Superintendent of Schools and shall take communication with the facility is positive and whatever corrective action is necessary to address each occurs frequently. School staff participate in deficiency and to fully protect the educational interests of daily huddles, treatment team meetings, and all youth in the facility. monthly and quarterly meetings. (b) Required Elements Policy 916.5 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 916.5 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 916.5 Education Code and include, but not be limited to, courses required for high school graduation. Students receive instruction in English, Math, Physical Education and CORE courses. ☒ ☐ ☐ Intervention and credit recovery services are provided to youth. In addition, ethnic, dance and cybersecurity enrichment programs are offered to the youth. (2) Information and preparation for the High School Policy 916.5 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 32 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Youth shall be informed of post-secondary Policy 916.5 ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Policy 916.5 Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 916.5 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy 916.5 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Students attend 330 minutes of school each education staff, must ensure that operational day except Wednesday which is a minimum ☒ ☐ ☐ procedures do not interfere with the time afforded for day of 240 minutes. the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy 916.5 of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 916.6 School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action The school utilizes PBIS with incentives for ☒ ☐ ☐ in the school setting and be integrated into the positive behavior. The school does not facility's overall behavioral management plan and suspend youth and works closely with facility security system. staff to ensure youth attend school daily. (2) School staff shall be advised of administrative Policy 916.6 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 916.6 Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 916.6 education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 961.7 Provisions for Special (1) State and federal laws and regulations shall be Populations observed for all individuals with disabilities or suspected disabilities. This includes but is not limited All teachers are dual credentialed in general ☒ ☐ ☐ to child find, assessment, continuum of alternative and special education. placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 33 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Youth identified as English Learners (EL) shall be Policy 961.7 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 961.8 Educational Screening and (1) Youth shall be interviewed after admittance and a Admission record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 961.8 (B) Home Language Survey and the results of the Policy 961.8 ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Policy 961.8 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 961.8 (2) Youth will be immediately enrolled in school. Policy 961.8 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 961.8 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Policy 961.8 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 961.9 Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 961.9 provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 961.10 Transition and Re-Entry (1) The Superintendent of Schools and the Chief Planning Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The transition counselor coordinates with the ☒ ☐ ☐ including the development of an education transition home school district for all youth released. plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 34 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Post-Secondary Education Opportunities Policy 961.11 Post-Secondary Education (1) The school and facility administrator should, Opportunities whenever possible, collaborate with local post- secondary education providers to facilitate access to A Special Academic Instruction Teacher educational and vocational opportunities for youth facilitates education for youth beyond high ☒ ☐ ☐ that considers the use of technology to implement school. They collaborate with Riverside City these programs. College and Probation and currently have 25 youths across all facilities enrolled in college. In addition, the teacher assists in coordinating vocational programming. 1371 PROGRAMS, RECREATION, AND Policy 962 Recreation, Programs, and EXERCISE. Exercise Policy 962.3 The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 962.4.1 Minimum Requirements programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 962.4.1 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 962.4.1 be posted in the living units. Reviewed calendars for August 2023 which calculate Title 15 programming, recreation, and exercise along with other institutional operations. Confirmed the calendars were posted in the living units. ☒ ☐ ☐ The agency utilizes daily logs that track programming, recreation, and exercise. In addition, the agency utilizes program binders in which daily programming is documented and signed by youth. Discussed with the agency to ensure programming is completely and consistently documented and provided technical assistance to condense documentation in one consistent format. There will be a written annual review of the programs, Policy 962.4.1 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and Annual Review of Program, Recreation and ☒ ☐ ☐ relevant to the population. Exercise was completed by Rachel Ligtenberg, Division Director, on September 18, 2023. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 35 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Policy 962.4.1 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, The agency has partnered with several evidence-based, best practice interventions that are community-based organizations and service culturally relevant and linguistically appropriate, or pro- providers and utilizes facility staff to ensure social interventions and activities designed to reduce programming needs are met. recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 Community-based organizations provide and 1356. Such programs may be provided under the Kids in Konflict. direction of the Chief Probation Officer or the County Office of Education and can be administered by county Chapman University Fowler School of Law partners such as mental health agencies, community Mediation Clinic conducts a Conflict based organizations, faith-based organizations or Resolution program. Probation staff. Programs may include but are not limited to: Riverside County District Attorney’s Crime Prevention Unit provides a Real Men Read program. Riverside University Health System- Behavioral Health provides the following programs: • Aggression Replacement Training (ART) • Moral Reconation Therapy (MRT) • Seeking Safety • Trauma-Focused Cognitive Behavior Therapy (TF-CBT) ☒ ☐ ☐ • A New Direction • Change Model • Wraparound Services California Family Life Center provides employment and education opportunities through the Workforce Innovation and Opportunity Act. Youth also have the opportunity to participate in outside employment upon reaching milestones within the program. Interviewed one youth who was currently working at Smart N Final. Staff led programming includes: • 100 Hour Reentry Pre-Release Program • Drug Free World • Human Relations Media • Restorative Justice • Money Management • Healthy Living • Forward Thinking Journals Interviews with youth indicate they receive programming on a daily basis. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 36 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; Policy 962.4.1 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Policy 962.4.1 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and The youth interviewed stated the recreation in ☒ ☐ ☐ entertainment. Activities shall be supervised and include the unit include games, watching television, orientation and may include coaching of youth. writing letters, drawing, and using the telephone. (c) Exercise. All youth shall be provided with the Policy 962.4.1 opportunity for at least one hour of large muscle activity ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period Policy 962.4.1 not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document Interviews with youth affirm they receive an ☒ ☐ ☐ the reasons why suspension of recreation and programs hour of large muscle activity every day occurs. outside unless the weather is too hot, or it is raining. 1372 RELIGIOUS PROGRAM Policy 965 Faith Based Program Policy 965.3 Policy The facility administrator shall provide access to religious Policy 965.4 Requests for Faith Based services and/or religious counseling at least once each Services/Counseling week. Attendance shall be voluntary. A youth shall be Policy 965.5 Access to Faith Based allowed to participate in an activity outside of their room ☒ ☐ ☐ Services/Counseling if he/she elects not to participate in religious programs. Religious programs shall provide for: Upon admission a Right to Religious Services and/or Religious Counseling form is completed. Policy 965.3 (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy 965.9 Faith-Based Programs Policy 965.3 Policy 965.4 (b) availability of clergy; and, ☒ ☐ ☐ Policy 965.8 Faith Based Representatives Policy 965.3 Policy 965.4 (c) availability of religious diets. ☒ ☐ ☐ Policy 965.9.1 Diets 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 37 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1373 WORK PROGRAM Policy 966. 3 Work Program The facility administrator shall develop policies and The facility does not have a work program. procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy 968 Visiting Policy 968.3 The facility administrator shall develop and implement written policies and procedures for visiting, that include Visiting occurs on Saturday and Sunday at provisions for special visits. Youth shall be allowed to various times for each housing unit. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family Interviews with youth indicate visiting occurs members, such as grandparents and siblings, and ☒ ☐ ☐ as scheduled and has not been canceled. A supportive adults, may be allowed to visit with the youth did indicate he would like to see more approval of the facility administrator or designee, and in options for visiting such as Zoom, and extra conjunction with the youth’s case plan or in the best phone calls as the distance for his family is a interest of the youth. hardship. Discussed his concerns with the administration. The facility is in compliance with this regulation. All visits shall occur at reasonable times, subject only to Policy 968.3 the limitations necessary to maintain order and security. Policy 968.4 Requirements Policy Visitation shall not be denied solely based on the visitor’s 968.5 Visiting Rules criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 968.4 per week. Visits may be supervised, but conversations Policy 968.5 ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy 968.6 Professional Visitation minimum and/or outside of the regular visiting hours, Policy 968.7 Special Visitation shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 968.4 alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE Policy 970 Correspondence The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 970.4 Authorized Correspondence ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Policy 970.4 (c) youth may correspond confidentially with state and Policy 970.6.1 Privileged Mail federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 38 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) incoming and outgoing mail, other than that described Policy 970.6.2 Non-Privileged Mail in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 972 Telephone Access Policy 972.4 Detention Control Telephone The administrator of each juvenile facility shall develop Calls and implement written policies and procedures to provide Policy 972.5 Telephone Calls After youth with access to telephone communications. ☒ ☐ ☐ Admittance Upon admission, the youth is provided the telephone policy through the Inmate Call Engine (ICE) phone contract. 1377 ACCESS TO LEGAL SERVICES Policy 973 Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 973.4 (a) Access to Courts and ☒ ☐ ☐ attorneys and their authorized representatives; Legal Services (b) provision for confidential consultation with attorneys; Policy 973.4 (a) ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Policy 973.4 (a) ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 976 Incentives and Discipline Process Policy 976.3 The facility administrator shall develop and implement written policies and procedures for the discipline of youth Points and incentives are utilized to meet that shall promote acceptable behavior; including the use daily and weekly behavior goals. Discipline of positive behavior interventions and supports. ☒ ☐ ☐ may result in loss of points or incentives. Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Policy 976.3 (a) (b) daily shower, access to drinking fountain, toilet and Policy 976.3 (b) ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 976.3 (c) (d) contact with parent or attorney; ☒ ☐ ☐ Policy 976.3 (d) (e) exercise; ☒ ☐ ☐ Policy 976.3 (e) (f) medical services and counseling; ☒ ☐ ☐ Policy 976.3 (f) (g) religious services; ☒ ☐ ☐ Policy 976.3 (g) (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 976.3 (h) (i) the right to send and receive mail; ☒ ☐ ☐ Policy 976.3 (i) (j) education; and, ☒ ☐ ☐ Policy 976.3 (j) (k) rehabilitative programming. ☒ ☐ ☐ Policy 976.3 (k) The facility administrator shall establish rules of conduct Policy 976.3 and disciplinary penalties to guide the conduct of youth. Policy 976.5 Minor Rule Violations Policy Such rules and penalties shall include both major 976.8 Major Rule Violations violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 39 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1391 DISCIPLINE PROCESS Policy 976 Incentives and Discipline Process The facility administrator shall develop and implement written policies and procedures for the administration of The agency utilizes a positive incentive discipline which shall include, but not be limited to: program in which youth earn points for additional privileges or special items. Discipline for minor rule violations can include failure to earn points. For major rule violations discipline imposed may include a loss of points, privileges, and incentives. The agency utilizes a Disciplinary Hearing ☒ ☐ ☐ Acknowledgement, Disciplinary Hearing Request, Disciplinary Hearing Rights, Disciplinary Hearing Officer Report and Summary, and Disciplinary Hearing Appeal form to ensure regulation requirements are met. Reviewed 5 discipline process incidents from the commitment program primarily for fighting. In all instances the youth waived their right to a hearing and accepted the consequence as proposed. The facility is in compliance with this regulation. (a) designation of personnel authorized to impose Policy 976.3 ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 976.3 (c) definition of major and minor rule violations and their Policy 976.5 Minor Rule Violations consequences, and due process requirements; Policy 976.6 Discipline for Minor Rue Violations ☒ ☐ ☐ Policy 976.8 Major Rule Violations Policy 976.9 Discipline for Major Rule Violations (d) trauma-informed approaches and positive behavior Policy 976.3 ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 976.3 counseling, advising the youth of expected conduct Policy 976.5 Minor Rule Violations imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Policy 976.7 Procedure for the Appeal accompanied by written documentation and a policy of Process for Minor Discipline review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy 976.3 ☒ ☐ ☐ be documented and require the following: Policy 976.6 Major Rule Violations Policy 976.10 Procedure for Due (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Process for Major Discipline (2) accommodations provided to youth with Policy 976.3 disabilities, limited literacy, and English language ☒ ☐ ☐ Policy 976.10 learners; (3) hearing by a person who is not a party to the Policy 976.10 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 976.10.1 Disciplinary Hearing ☒ ☐ ☐ evidence and testimony; Process/DHO Responsibilities (5) provision for youth to be assisted by staff in the Policy 976.10 ☒ ☐ ☐ hearing process; Policy 976.11 Procedures for the Appeal (6) provision for administrative review. ☒ ☐ ☐ Process for Major Discipline 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 40 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) violations that result in a removal from camp or Policy 976.10 commitment program, but not a return to court, will follow the due process provisions in subsection (e) ☒ ☐ ☐ above. 1410 MANAGEMENT OF COMMUNICABLE Policy 987 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Policy 997 Medical Clearance/Intake Health (a) Intake health screening procedures; ☒ ☐ ☐ Screening (b) Identification of relevant symptoms; ☒ ☐ ☐ Policy 987.6 Suspected Exposure of a Youth (c) Referral for medical evaluation; ☒ ☐ ☐ Policy 987.6 Policy 987.8 Medical Consultation, Evaluation (d) Treatment responsibilities during detention; ☒ ☐ ☐ and Treatment (e) Coordination with public and private community- Policy 987.8 ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Policy 987.5 (c) (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Policy 987.5 (c) The policies and procedures shall be updated as Policy 987.5 (b) necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 990.4.1 Youth Referrals/Requests (EXCERPT) Policy 1000.4 Youth Requests for Health Care Services The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to establish a daily routine for youth to convey requests for A locked box is accessible in living units for emergency and non-emergency medical, dental and the youth to confidentially convey requests for behavioral/mental health care services. medical, dental, and mental health services. ☒ ☐ ☐ Youth interviewed were aware of the confidential box and indicated they are seen timely after submitting a request, either the same day or next. Youth indicated they could also directly ask medical, mental health staff or probation staff to be seen. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 1018 Standard Facility Clothing Issue The youth’s personal clothing, undergarments and The clothing worn by youth was observed to footwear may be substituted for the institutional clothing be in good repair, free of stains, and well and footwear specified in this regulation. The facility has ☒ ☐ ☐ fitted. The youth interviewed indicated if they the primary responsibility to provide clothing and need new underwear, outer clothing, or footwear. Clothing provisions shall ensure that: shoes, they could ask staff and they would receive the items. (a) Clothing is clean, reasonably fitted, durable, easily Policy 1018.4 (a) Issuance of Clothing ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 1018.4 (c) ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Policy 1018.4 (c)(1) (2) Outer garments; ☒ ☐ ☐ Policy 1018.4 (c)(5) 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 41 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) New non-disposable underwear which shall Policy 1018.4 (3)(5) ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Policy 1018.4 (c)(4) ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required Policy 1018.4 (b) by local ordinances for the commercial laundries and ☒ ☐ ☐ dried completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Policy 1018.4 (a)(8) 1482 CLOTHING EXCHANGE Policy 1020.4 Frequency The facility administrator shall develop and implement Interviews with youth confirm they are written policies and site-specific procedures for the receiving clean clothing daily. cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 1022 Control of Vermin and PERSONAL CLOTHING Ectoparasites in Youths’ Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 1024 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 1024 (a) (b) Toothpaste; ☒ ☐ ☐ Policy 1024 (b) (c) Soap; ☒ ☐ ☐ Policy 1024 (c) (d) Comb; ☒ ☐ ☐ Policy 1024 (d) (e) Shaving implements; ☒ ☐ ☐ Policy 1024 (e) (f) Deodorant; ☒ ☐ ☐ Policy 1024 (f) (g) Lotion; ☒ ☐ ☐ Policy 1024 (g) (h) Shampoo; and, ☒ ☐ ☐ Policy 1024 (h) (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 1024 (i) Youth shall not be required to share any personal care Policy 1024 (j) items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 42 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1486 PERSONAL HYGIENE Policy 1025 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 1026 Shaving Policy 1026.3 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of I discussed with the administration that male identification in Court. All youth shall have equal ☒ ☐ ☐ youth are to have equal access to shave opportunity to shave face and body hair. The facility body hair, not only face, unless necessary administrator may suspend this requirement in relation for identification or a danger to self or others. to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Policy 1027 Hair Care Services Policy 1027.3 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 1028 Standard Bedding and Linen Issuance Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living Interviews with youth confirm they are area who is expected to remain overnight, shall include, ☒ ☐ ☐ exchanging linen each week. They can but not be limited to: receive clean linen if needed prior to exchange day. (a) One mattress or mattress-pillow combination which Policy 1028.4 (a) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 1028.4 (b) ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 1028.4 (c) (d) One towel; and, ☒ ☐ ☐ Policy 1028.4 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 1028.4 (e) 1501 BEDDING LINEN EXCHANGE Policy 1029.4 Frequency The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Policy 1029.4 once a month. ☒ ☐ ☐ Policy 1029.5 Soiled Bedding and Linen 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 43 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1510 FACILITY SANITATION, SAFETY AND Policy 1031 Facility Sanitation, Safety, and MAINTENANCE Maintenance. The facility administrator shall develop and implement The interior and exterior of the facility are written policies and site-specific procedures for the extremely well-kept. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 44 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violation Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate ☒ ☐ ☐ workers or “Scared Straight” programs) are not allowed Violation in the facility in a manner that allows contact with minors. 7423 Riverside Alan M. Crogan YTEC CAMP PRO 23-24 Page 45 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7425 FACILITY NAME: Youth Treatment/Education Center-Detention (YTEC-D) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Rachel Ligtenberg-Division Director, Todd Hough, Assistant Division Director, R. Correra- Supervising Correctional Officer, M. Ewing-Supervising Correctional Officer, R. Burnham-Probation Correctional Officer II, Johnny Ortega-Food Services Manager, Arthur Kimball and Peter Ainsworth-Riverside Office of Education, Saul Copado and Lynette Gayneaux-Riverside University Correctional Health System, Dwayne George-Riverside University Behavioral Health System FIELD REPRESENTATIVE: Shay Molennor DATE: October 12-13, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Policy 903 County Inspection and Evaluation OF BUILDING AND GROUNDS of Building and Grounds Policy 903 (a) On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ The facility did not have a building inspection documented inspection and evaluation from the completed in 2022. following: (a) county building inspector or person designated by August 8, 2023. the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Policy 903 (b) clearance as required by Health and Safety Code Section 13146.1(a) and (b); July 27, 2022. ☒ ☐ ☐ (Inspection areas needing correction were confirmed and addressed in a follow-up inspection on November 3, 2022.) (c) local health officer, inspection in accordance with Policy 903 (c) Health and Safety Code Section 101045; Environmental: September 14, 2021. Medical/Mental Health: September 14, 2021. Nutrition: September 14, 2021. Environmental: October 4, 2022. ☒ ☐ ☐ (Inspection areas needing correction were confirmed and addressed on October 27, 2022.) Medical/Mental Health: October 4, 2022. Nutrition: October 4, 2022. (d) county superintendent of schools on the adequacy of Policy 903 (d) educational services and facilities as required in Section 1370; October 26, 2021. ☒ ☐ ☐ October 6, 2022. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7425 Riverside YTEC-D JH PRO 23-24 Page 1 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) juvenile court as required by Section 209 of the Policy 903 (e) Welfare and Institutions Code; and, December 2, 2021. ☒ ☐ ☐ November 8, 2022. (f) the Juvenile Justice Commission as required by Policy 903 (f) Section 229 of the Welfare and Institutions Code or Probation Commission as required by Section 240 of the ☒ ☐ ☐ November 12, 2021. Welfare and Institutions Code. December 23, 2022. 1320 APPOINTMENT AND QUALIFICATIONS Policy 905 Appointment and Qualifications A memorandum dated May 24, 2023, by BSCC Note: Compliance with this section is determined Chief Probation Officer Christopher Wright by receipt of the Chief Probation Officer’s certification addressed all elements of this regulation. letter confirming that all elements of regulation are met. One Probation Division Director and one (a) Appointment ☒ ☐ ☐ Assistant Probation Division Director oversee In each juvenile facility there shall be a superintendent, the operations and employees of YTEC and director or facility manager in charge of its program and YTEC-Detention. One Assistant Division employees. Such superintendent, director, facility Director is allocated to YTEC however manager and other employees of the facility shall be provides BSCC compliance oversight for all appointed by the facility administrator pursuant to agency facilities. applicable provisions of law. (b) Employee Qualifications Policy 905.4 (a) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 905.4 (b) Employee Qualifications examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 905.4 (c) Employee Qualifications and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 905.4 (d) Employee Qualifications employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Policy 905.4 Employee Qualifications employees of the facility, who may be present at the Policy 908 Initial Orientation for Nonsworn facility, shall have such clearance and qualifications as Staff and Others ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 7425 Riverside YTEC-D JH PRO 23-24 Page 2 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Policy 906.4 (a) Staffing Requirements Each juvenile facility shall: No youth were in custody in YTEC-Detention (a) have an adequate number of personnel sufficient to during the inspection. Youth are transferred to carry out the overall facility operation and its Indio and Southwest Juvenile Halls upon programming, to provide for safety and security of youth booking. Last inspection cycle female and staff, and meet established standards and detention youths were housed at YTEC-D but regulations; now all are held at Southwest Juvenile Hall. The agency staff for their JH, Camp, and SYTF which are co-located on the same campus. YTEC and YTEC-Detention: • 2 Facility Administrators • 4 Supervising Probation Officers • 1 Senior Probation Officer • 3 Probation Corrections Officers • 31 Probation Corrections Officers (20 vacancies) ☒ ☐ ☐ • 1 Probation Assistant (one vacancy) SYTF: • 2 Facility Administrators • 4 Supervising Probation Officers • 1 Senior Probation Officer • 3 Probation Corrections Officers • 31 Probation Corrections Officers (20 vacancies) • 1 Probation Assistant (one vacancy) The agency changes shifts every year. Reviewed two weeks of the August 2023 staffing schedules, master schedule, shift assignments, organizational chart, and leave report. The facility is in compliance with this regulation. (b) ensure that no required services shall be denied Policy 906.4 (b) because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 906.4 (c) ☒ ☐ ☐ ensure adequate supervision of all staff members; (d) have a clearly identified person on duty at all times Policy 906.4 (e) who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; (e) have at least one staff member present on each living Policy 906.4 (f) ☒ ☐ ☐ unit whenever there are youth in the living unit; 7425 Riverside YTEC-D JH PRO 23-24 Page 3 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) have sufficient food service personnel relative to the Policy 906.4 (g) number and security of living units, including staff qualified and available to: plan menus meeting nutritional Reviewed the August 24, 2023, kitchen requirements of youth; provide kitchen supervision; direct schedule which reflects the shifts for the next food preparation and servings; conduct related training six months. The facility has a Correctional ☒ ☐ ☐ programs for culinary staff; and maintain necessary Food Services Supervisor, two senior cooks, records; or, a facility may serve food that meets nutritional two correctional senior food services workers, standards prepared by an outside source; and five correctional cooks. The agency provides three hot meals and two snacks per day. (g) have sufficient administrative, clerical, recreational, Policy 906.4 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other In addition to staff assigned to the housing support staff for the efficient management of the facility, units, the agency provides an appropriate and to ensure that youth supervision staff shall not be level of staff to operate booking, diverted from supervising youth; and, transportation, and clerical services. The agency provides a House Manager and laundry workers. Maintenance and groundskeeping are provided by Riverside County Facilities Management. ☒ ☐ ☐ Medical services are provided 24 hours a day, seven days a week. Behavioral Health provides mental health services seven days a week. Hours are from 8:00 a.m. to 8:00 p.m. six days a week. Hours are 8:00 a.m. to 5:00 p.m. on Saturdays. Psychiatric services are provided one time per week by two doctors. After-hours on-call mental health coverage is available. (h) assign sufficient youth supervision staff to provide Policy 906.4 (i) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy 906.5 (a) Youth-To-Staff Ratio by (A) during the hours that youth are awake, one Facility ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Policy 906.5 (b) room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Policy 906.5 (c) members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy 906.5 (d) duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Policy 906.5 (f) duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. 7425 Riverside YTEC-D JH PRO 23-24 Page 4 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Special Purpose Juvenile Halls The facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The facility is not a camp. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION A memorandum dated May 24, 2023, by AND TRAINING Chief Probation Officer Christopher Wright addressed all elements of this regulation. (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ supervision staff member shall be properly oriented to Policy 907.4 (a) Detainee Supervision Staff their duties, including: Orientation and Training Policy 907.4 (a)(1) (1) youth supervision duties; (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 907.4 (a)(2) 7425 Riverside YTEC-D JH PRO 23-24 Page 5 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 907.4 (a)(3) (3) the identity of their supervisor; ☒ ☐ ☐ (4) the identity of persons who are responsible to Policy 907.4 (a)(4) ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Policy 907.4 (a)(5) ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. Policy 907.4 (a)(6) ☒ ☐ ☐ (b) Prior to assuming any responsibility for the Policy 907.4 (b) supervision of youth, each youth supervision staff Staff receive 80 hours of initial orientation member shall receive a minimum of 40 hours of facility- and training. Reviewed 22 Sworn Staff ☒ ☐ ☐ specific orientation, including: Orientation and Training packets. The facility is in compliance with this regulation. (1) individual and group supervision techniques; ☒ ☐ ☐ Policy 907.4 (b)(2) (2) regulations and policies relating to discipline and Policy 907.4 (b)(3) rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 907.4 (b)(4) (4) suicide prevention and response to suicide Policy 907.4 (b)(5) ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 907.4 (b)(6) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Policy 907.4 (b)(7) ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Policy 907.4 (b)(8) (8) routine security measures, including facility Policy 907.4 (b)(9) ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Policy 907.4 (b)(10) ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Policy 907.4 (b)(11) (11) fire/life safety training ☒ ☐ ☐ Policy 907.4 (b)(12) (c) Prior to assuming sole supervision of youth, each Policy 907.4 (d) youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ The BSCC Standard and Training for Officer Core Course pursuant to Penal Code Section Corrections found the agency in compliance 6035. with this regulation (d) Prior to exercising the powers of a peace officer youth Policy 907.4 (e) supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 909.3 Fire and Life Safety Youth supervision staff receive Fire and Life Whenever there is a youth in a juvenile facility, there shall Safety training through CORE. The agency be at least one wide awake person on duty at all times provided a list of all CORE trained staff. The who meets the training standards established by the memorandum as to staff training dated May Board for general fire and life safety which relate ☒ ☐ ☐ 24, 2023, by Chief Probation Officer specifically to the facility. Christopher Wright confirmed compliance with this regulation. 7425 Riverside YTEC-D JH PRO 23-24 Page 6 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 910.3 Policy and Procedures Manual The Riverside County Probation Department All facility administrators shall develop, publish, and Manual is utilized by all facility programs. The implement a manual of written policies and procedures agency utilizes Lexipol for their manual. that address, at a minimum, all regulations that are Administration tracks review of policy on an applicable to the facility. Such a manual shall be made internal spreadsheet. Lexipol will publish new available to all employees, reviewed by all employees, ☒ ☐ ☐ dates once finalized. Reviewed the agency’s and shall be administratively reviewed at a minimum tracking spreadsheet. In addition, the agency every two years, and updated, as necessary. Those utilizes work standards for clerical, line staff records relating to the standards and requirements set and supervisors to clarify procedures. The forth in these regulations shall be accessible to the Board agency is in compliance with this regulation. on request. The manual shall include: (a) table of organization, including channels of Policy 910.4 (a) ☒ ☐ ☐ communications and a description of job classifications; (b) responsibility of the probation department, purpose Policy 962 Recreation, Programs, and of programs, relationship to the juvenile court, the Exercise Juvenile Justice/Delinquency Prevention Commission or Policy 1044 Operation of Riverside County ☒ ☐ ☐ Probation Committee, probation staff, school personnel Juvenile Facilities and other agencies that are involved in juvenile facility Policy 1048 Responsibility of Probation programs; Department to Collaborative Partners (c) responsibilities of all employees; Policy 1049 Responsibilities of All Juvenile ☒ ☐ ☐ Facility Staff (d) initial orientation and training program for employees; Policy 907.4 (a) Detainee Supervision Staff ☒ ☐ ☐ Orientation and Training Policy (e) initial orientation, including safety and security issues Policy 908.36 Initial Orientation for Non-sworn and anti-discrimination policies, for support staff, contract Staff and Others employees, school, mental/behavioral health and Reviewed the Non-Sworn Orientation Packet ☒ ☐ ☐ medical staff, program providers and volunteers; and PREA orientation material which require signed acknowledgement of receipt. (f) maintenance of record-keeping, statistics and Policy 1044 ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 1044 (2) legal and proper care of youth; ☒ ☐ ☐ Policy 1044 Policy 957 Reporting of Incidents and Other (3) maintenance of individual youth's records; ☒ ☐ ☐ Information (4) supply of information to the juvenile court and Policy 957 ☒ ☐ ☐ those authorized by the court or by the law; and, Policy 958 Confidentiality and Release of (5) release of information regarding youth. ☒ ☐ ☐ Information Riverside County Probation Department Code (g) ethical responsibilities; ☒ ☐ ☐ of Ethics Policy 943 Culturally Responsive, Gender (h) trauma-informed approaches; ☒ ☐ ☐ Responsive, and Trauma Informed (i) culturally responsive approaches; ☒ ☐ ☐ Policy 943 (j) gender responsive approaches; ☒ ☐ ☐ Policy 943 (k) a non-discrimination provision that provides that all Policy 1050 Youth Non-Discrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; 7425 Riverside YTEC-D JH PRO 23-24 Page 7 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (l) storage and maintenance requirements for any Policy 916 Safety Equipment Control chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy 1051 Medi-Cal Information, Eligibility Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and Enrollment and, (n) establishment of a policy that prohibits all forms of Policy 1008 Prison Rape Elimination Act sexual abuse, sexual assault and sexual harassment. (PREA) of 2003 The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 911.3 Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 911.8 Prevention with two-year retention of the inspection record; Reviewed monthly fire and life safety inspections from August 2022 through August 2023. The agency utilizes a ☒ ☐ ☐ comprehensive General Facility checklist to meet the requirements of this regulation. The facility is in compliance with this regulation. (c) fire prevention inspections as required by Health and Policy 911.8 ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; Policy 911.5 Fire Safety Plan ☒ ☐ ☐ Policy 928 AMC YTEC Evacuation Plan (e) documented fire drills not less than quarterly; Policy 911.8 The agency conducts fire drills monthly utilizing the Emergency Evacuation ☒ ☐ ☐ Checklist. Reviewed fire drills from August 2022 through August 2023. Missed February 2023 but drills exceed the regulation requirement of quarterly drills. The facility is in compliance with this regulation. (f) a written plan for the emergency housing of youth in Policy 911.6 Emergency Housing of Youth the case of fire; and, ☒ ☐ ☐ Youths are to be transported to the agency’s other facilities for emergency housing. (g) development of a fire suppression pre-plan in Policy 911 cooperation with the local fire department. ☒ ☐ ☐ The facility’s fire suppression pre-plan was developed in conjunction with the California Fire Department, Station 2. 7425 Riverside YTEC-D JH PRO 23-24 Page 8 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1326 SECURITY REVIEW Policy 912.4 Security Review Each facility administrator shall develop policies and A memorandum dated September 8, 2023, by procedures to annually review, evaluate, and document Assistant Division Director Rebecca Cloyd security of the facility. The review and evaluation shall addressed this regulation. include internal and external security, including, but not limited to, key control, equipment, and staff training. ☒ ☐ ☐ Reviewed the Annual Security Form completed on July 19, 2023, by Assistant Director, Veronica Soto. The review encompasses facility safety, fire/life safety, safety equipment inventory, and key control and staff training. 1327 EMERGENCY PROCEDURES Policy 917 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: Policy 918 Hostages Policy 919 Riot Control (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Policy 920 Escapes/AWOL Policy 949 11:88 Radio Call (b) civil disturbance, active shooter and terrorist Policy 1055 Civil Disturbance, Active ☒ ☐ ☐ attack; Shooter, Terrorist Attack Policy 923 Earthquake Policy 924 Fire (c) fire and natural disasters; ☒ ☐ ☐ Policy 926 Utility Outage Policy 927 Smog Episodes and Excessive Heat (d) periodic testing of emergency equipment; ☒ ☐ ☐ Policy 916 Safety Equipment Control 917.4 Emergency Action Plan-Emergency (e) emergency evacuation of the facility; and ☒ ☐ ☐ Evacuation Checklist Policy 917.5 Annual Review A memorandum dated September 8, 2023, by Assistant Division Director Rebecca Cloyd noted the facility completed its annual review of emergency procedures in July 2023. (f) a program to provide all youth supervision staff ☒ ☐ ☐ with an annual review of emergency procedures. Reviewed signed staff acknowledgment of the Review of Emergency Procedures/Operational Plans & Juvenile Facility Services Policies form. The facility is in compliance with this regulation. 7425 Riverside YTEC-D JH PRO 23-24 Page 9 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Policy 931.3 Safety Check Policy The facility administrator shall develop and implement Reviewed safety checks for November 2022, policy and procedures that provide for direct visual and February and July 2023. The facility observation of youth at a minimum of every 15 minutes, utilizes Guard1 Plus to record safety checks. at random or varied intervals during hours when youth The documentation reviewed affirms the are asleep or when youth are in their rooms, confined in facility is in compliance with this regulation. holding cells or confined to their bed in a dormitory. Supervision is not replaced, but may be supplemented The Duty Officer will review the rounds by, an audio/visual electronic surveillance system report one time each shift. They will designed to detect overt, aggressive or assaultive investigate any late or missing safety checks behavior and to summon aid in emergencies. All safety and errors in the system. Staff are required checks shall be documented with the actual time the to complete an incident report to address check is completed. these discrepancies. Reviewed incident reports from November 2022, February 2023, and July 2023. In addition, reviewed the SQL log for these months which tracks these discrepancies. The agency has a policy to conduct regular ☒ ☐ ☐ monitoring of safety checks. The Supervising Probation Officer is required each month to randomly compare safety checks in the computer or safety check form with recorded video. The audit is documented on an SPO Safety Check Monitoring Log. The facility reported they were not complying with their policy from July 2022 through April 2023 as these audits were not being consistently completed. Reviewed audits for the units which were completed in November 2022 and February 2023. The facility completed all unit audits in July 2023. The facility provided refresher training on safety checks in August and September 2023. Staff were required to review policy and a training memo. Reviewed signed staff training logs. 7425 Riverside YTEC-D JH PRO 23-24 Page 10 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN Policy 932 Suicide Prevention Plan The facility administrator, in collaboration with the The agency utilizes a daily huddle in which healthcare and behavioral/mental health administrators, probation and collaborative partner agencies shall plan and implement written policies and meet to discuss the youth’s suicide watch procedures which delineate a Suicide Prevention Plan. status. Suicide status is monitored with a The plan shall consider the needs of youth experiencing Safety Watch Notification form, Safety Watch past or current trauma. Suicide prevention responses Daily Log Sheets, Safety Watch shall be respectful and in the least invasive manner Documentation Sheet, and Safety Watch consistent with the level of suicide risk. The plan shall Removal form. include the following elements: Reviewed documentation for two Suicide Watch placements and two Suicide Attempts for the detention facility. Documentation ☒ ☐ ☐ included the Incident Report and all forms utilized by the agency pertaining to Suicide documentation. An annual review of the Suicide Prevention Plan was documented in a memorandum dated September 8, 2023, by Assistant Division Director Rebecca Cloyd. This review addressed areas of improvement which the agency will address with medical and behavioral health. The facility is in compliance with this regulation. (a) Suicide prevention training as required in Section Policy 932.6 Staff Training 1322, Youth Supervision Staff Orientation, and Training and the Juvenile Corrections Officer Core Course. The facility conducted a Suicide Prevention ☒ ☐ ☐ Drill on July 13, 2023. The facility also conducted a two-hour STC certified Suicide Prevention Refresher Training from May 2023 through July 2023. (b) Screening, Identification Assessment and Policy 932.7 Screening and Referral Precautionary Protocols MAYSI ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake Policy 932.7 processes shall be trained in screening youth for risk of suicide. The facility utilizes the MAYSI to screen for ☒ ☐ ☐ suicide risk. The facility conducted MAYSI refresher training for staff from May 2023 through August 2023. (3) All youth who have been identified during the Policy 932.8 Assessment intake screening process to be at risk of suicide shall ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to Policy 932.8 ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Policy 932.8 Assessment assessment and/or services. Policy 932.10 Juvenile Facility Staff Responsibilities When Placing Youth on ☒ ☐ ☐ Safety Watch Policy 932.11 Duty Officer (DO)/Supervising Probation Officer (SPO) Responsibilities 7425 Riverside YTEC-D JH PRO 23-24 Page 11 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Procedures for monitoring of youth identified at risk Policy 932.9 Increased Monitoring ☒ ☐ ☐ for suicide. (e) Safety Interventions Policy 932.9 (1) Procedures to address intervention protocols for Policy 932.13 Safe Housing ☒ ☐ ☐ youth identified at risk for suicide which may include, Policy 932.15 Treatment but are not limited to: (A) Housing consideration Policy 932.13 Policy 932.13.1 Placement of Youth on ☒ ☐ ☐ Suicide Watch in a Room (B) Treatment strategies including trauma- Policy 932.15 ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff Policy 932.14 Responding to an Active how to respond to youth who exhibit suicidal ☒ ☐ ☐ Suicide behaviors. (f) Communication Policy 932.7 Screening and Referral (1) The intake process shall include communication with the arresting officer and family Law enforcement’s response to this inquiry is guardians regarding the youth’s past or present documented on the Juvenile Application for suicidal ideations, behaviors or attempts. Petition or on the Affidavit for Detention. Parents/Guardians are questioned by the ☒ ☐ ☐ Intake Officer and the information is recorded on the Juvenile Admittance Intake Packet Questionnaire is completed at intake. Reviewed 10 admissions which affirmed the facility is in compliance with this element of the regulation. (2) Procedures for clear and current information Policy 932.12 Downgrading or Removing sharing about youth at risk for suicide with youth Youth from Intensive Monitoring ☒ ☐ ☐ supervision, healthcare, and behavioral/mental Policy 932.16 Communication health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy 932.17: Debriefing Attempts Policy 932.18: Review of Suicide and (1) Process for administrative review of the ☒ ☐ ☐ Serious Self Injuries Behavior circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 932.17(a) ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Policy 932.17(a) ☒ ☐ ☐ youth. (h) Documentation Policy 932.9.1 Documentation (1) Documentation processes shall be developed to Policy 957 Reporting of Incident and ☒ ☐ ☐ ensure compliance with this regulation Other Information Youth identified at risk for suicide shall not be denied the Policy 932.13 Safe Housing opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 933 Reporting of Legal Actions Policy 933.4 Notification Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ The agency reported they had no legal action of confinement, filed against persons or legal entities for which they are required to provide responsible for juvenile facility operation. notification. 7425 Riverside YTEC-D JH PRO 23-24 Page 12 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 934 Death and Serious Illness or OF A YOUTH WHILE DETAINED Injury of a Youth While Detained Policy 934.3 (1) Death of a Youth. Policy 934.5.3 Chief Probation Officer or (a) The facility administrator, in cooperation with Designee Responsibilities the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ The agency reported they had no deaths. procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 934 Death and Serious Illness or the facility administrator, shall develop written Injury of a Youth While Detained policies and procedures to assure there is a medical Policy 934.7 Medical and Operational and operational review of every in-custody death of Review a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 934.5 Required Written Reports the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 934.5 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 934.5.2 Facility Manager(s) (a) The facility administrator, in cooperation with Responsibilities the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 935.3 Population Accounting Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 936.4 BSCC Notification When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7425 Riverside YTEC-D JH PRO 23-24 Page 13 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES Policy 937 Admittance Procedures Policy 937.3 (a-e) The facility administrator shall develop and implement written policies and procedures for admittance of youth that emphasize respectful and humane engagement Reviewed 10 Juvenile Admission packets with youth, and reflect that the admission process may which consist of Intake Questionnaire, be traumatic to youth who may have already Behavior Log, Initial Medical Assessment, experienced trauma. Policies shall be trauma-informed, Medi-Cal Parent Consent, and a Parent/Legal culturally relevant, and responsive to the language and Guardian Telephone Interview. The agency literacy needs of youth. In addition to the requirements also develops admittance slips pertaining to of Sections 1324 and 1430 of these regulations: property, mental health, school, and health ☒ ☐ ☐ services. The agency retains this information in their case management system. The facility is in compliance with this regulation. In August and September 2023, the facility conducted a BSCC compliance training covering polices as to admission and procedures for completing the Juvenile Admittance and Juvenile Transfer Packet. (a) the admittance process shall include: Policy 937.7 Telephone Calls (1) Access to two free phone calls within one hour of ☒ ☐ ☐ admittance in accordance with the provisions of This information is documented on the Welfare and Institution Code Section 627; Intake Questionnaire. Policy 937.9 (h) Admittance Requirements (2) Offer of a shower; ☒ ☐ ☐ This information is documented on the Intake Questionnaire. (3) Documented secure storage of personal Policy 938 Personal Property ☒ ☐ ☐ belongings; Policy 1010.4: Frequency of Serving (4) Offer of food upon arrival; ☒ ☐ ☐ This information is documented on the Intake Questionnaire. (5) Screening for physical and behavioral health Policy 937.6.1 Intake Health Screening and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Policy 937.10 (i) Admittance disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ Requirements and 1430 of these regulations; (7) Contact with Regional Center for the Policy 946.5 Developmentally Disabled Developmentally Disabled for youth that are Youth suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Policy 1054 Transgender and Intersex (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Detainees (b) juvenile hall administrators shall establish written Policy 937.8 Detain/Release Decision criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy 937 Admittance Procedures juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform A Custody Commitment Time Notification ☒ ☐ ☐ them of program guidelines and provide written form is utilized to notify commitment youth of screening criteria for inclusion and exclusion from the estimated program length. The youth will sign program. and receive a copy of this form. 7425 Riverside YTEC-D JH PRO 23-24 Page 14 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) juvenile halls shall develop policies and procedures Policy 940.4 Time Ordered that advise any committed youth of the estimated length of his/her stay. A Custody Commitment Time Notification ☒ ☐ ☐ form is utilized to notify youth committed to the juvenile hall. The youth will sign and receive a copy of this form. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 1008.5.1: Screening for Risk of ABUSE Sexual Victimization and Abusiveness The facility administrator shall develop and implement The agency utilizes the PREA Screening written policies and procedures to reduce the risk of Assessment located in their case sexual abuse by or upon youth. The policy shall require management system. Reviewed 10 facility staff to assess each youth within 72 hours of ☒ ☐ ☐ screenings which included the Admittance admission based on the following information: Packet Behavior Log and scoring located in the case management system. The facility is in compliance with this regulation. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Policy 1008.5.1 (a) (b) Gender nonconforming appearance or manner; or Policy 1008.5.1 (b) identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 1008.5.1 (c) (d) Age; ☒ ☐ ☐ Policy 1008.5.1 (d) (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 1008.5.1 (e) (f) Physical size and stature; ☒ ☐ ☐ Policy 1008.5.1 (f) (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 1008.5.1 (g) (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 1008.5.1 (h) (i) Physical disabilities; ☒ ☐ ☐ Policy 1008.5.1 (i) (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 1008.5.1 (j) (k) Any other specific information about the individual Policy 1008.5.1 (k) youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 1008.5. conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 1008.5.1 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7425 Riverside YTEC-D JH PRO 23-24 Page 15 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1351 RELEASE PROCEDURES Policy 941 Release Procedures The facility administrator shall develop and implement Reviewed 10 releases which consisted of written policies and procedures for release of youth from Juvenile Release Packet, Transitional Re- custody which provide for: Entry Plan and release information located in the case management system. ☒ ☐ ☐ The facility is in compliance with this regulation. In August and September 2023, the facility conducted a BSCC compliance training covering release policies and procedures to complete the Juvenile Release Packet. Policy 941.6 Detention Control Officer (a) verification of identity/release papers; ☒ ☐ ☐ (DCO) Responsibilities Policy 941.6 (b) return of personal clothing and valuables; ☒ ☐ ☐ Youth sign acknowledgement of return of personal property as part of the Juvenile Release Packet. (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Policy 941.6 (d) notification to the facility health care provider in Policy 941.6 accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; and, An email is sent out to medical notifying of ☒ ☐ ☐ release, in addition, a phone call is made at actual release. Documented in the client management system. Policy 941.6 Reviewed the Probation and Riverside County Office of Education Youth Transition Protocol. (e) notification of school staff; ☒ ☐ ☐ An email is sent out to school notifying of release, in addition, a phone call is made at actual release. Documented in the client management system. Policy 941.6 An email is sent out to mental health notifying (f) notification of facility mental health personnel. ☒ ☐ ☐ of release, in addition, a phone call is made at actual release. Documented in the client management system. The facility administrator shall develop and implement Policy 946.5 Institutional Assessment and policies and procedures for post-disposition youth to Case Plan coordinate the provision of transitional and reentry services including, but not limited to, medical and The transition and re-entry form which is part behavioral health, education, probation supervision and of the initial assessment and case plan is community-based services. completed and provided to the youth and ☒ ☐ ☐ parents/guardians upon release. Provided technical assistance to review the form and make applicable to youth being released from detention as it was created for commitment programs. 7425 Riverside YTEC-D JH PRO 23-24 Page 16 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall develop and implement Policy 941.11 Temporary Release written policies and procedures for the furlough of youth Policy 941.11.2 Treatment Facilities: from custody. ☒ ☐ ☐ Furloughs 1352 CLASSIFICATION Policy 942.1: Classification- Purpose and Scope The facility administrator shall develop and implement written policies and procedures on classification of ☒ ☐ ☐ Reviewed 10 Youth Classification Plans youth for the purpose of determining housing placement which include periodic supervisor reviews. in the facility. The facility is in compliance with this Such procedures shall: regulation. (a) provide for the safety of the youth, other youth, Policy 942.4 Classification Assignment facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 942.3 ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 942.3 admittance to the facility; classification factors shall Policy 942.4 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 942.4.2 Review provisions that consider the level of supervision and the youth's behavior while in custody; and, ☒ ☐ ☐ The facility policy is to complete 30-day periodic reviews and document them on the Youth Classification Plan form. (e) provide that facility staff shall not separate youth Policy 942.4 from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 1054.4 Housing transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 7425 Riverside YTEC-D JH PRO 23-24 Page 17 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 1054 Transgender/Intersex Youth The facility administrator shall develop written policies Reviewed intake documents of a transgender and procedures ensuring respectful and equitable youth who was transferred out to another treatment of transgender and intersex youth. The ☒ ☒ ☐ county the same day. The youth was policies shall provide that: assessed by Behavioral Health. The facility is in compliance with this regulation. (a) Facility staff shall respect every youth’s gender Policy 1054.6 Addressing identity and shall refer to the youth by the youth’s Transgender/Intersex Youth preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 1054.7 Clothing themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 1054.4 Housing best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house ☒ ☐ ☐ youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 1054.8 Medical and Behavioral and intersex youth have access to medical and Health Providers ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 1054.4 necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 1054.5 Searches youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 944 Orientation The facility administrator shall develop and implement Youth are oriented upon admission and written policies and procedures to orient a youth prior to provided a Juvenile Detention Orientation placement in a living area. Both written and verbal Handbook. An Orientation Handbook receipt information shall be provided and supplemented with ☒ ☐ ☐ is signed by the youth and staff. Reviewed 10 video orientation if feasible. Provision shall be made to orientation receipts. provide accessible orientation information to all detained youth including those with disabilities, limited The facility is in compliance with this literacy, or English language learners. Orientation shall regulation. include information that addresses: (a) facility rules including contraband and searches and Policy 944 (a) ☒ ☐ ☐ disciplinary procedures; 7425 Riverside YTEC-D JH PRO 23-24 Page 18 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) facility’s system of positive behavior interventions Policy 944 (c) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 944 (v) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 944 (d) (e) the existence of the grievance procedure, the steps Policy 944 (b) that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 944 (e) ☒ ☐ ☐ court process; (g) access to routine and emergency health and Policy 944 (f) ☒ ☐ ☐ mental health care; (h) access to education, religious services, and Policy 944 (g) ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 944 (h) (j) opportunity for personal hygiene and daily showers Policy 944 (i) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 944 (j) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 944 (k) ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 944 (o) ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 944 (p) (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 944 (q) (p) non-discrimination policy and the right to be free Policy 944 (r) from physical, verbal or sexual abuse and harassment ☒ ☐ ☐ by other youth and staff; (q) availability of services and programs in a language Policy 944 (s) ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 944 (t) ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 944 (u) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ Parents/guardians are referred to the questions and provides contact information for the Riverside County Probation Website for facility, medical, school and mental health; and, access to the Orientation Handbook. (t) a process by which youth may request access to Title Policy 944 (w) ☒ ☐ ☐ 15 Minimum Standards for Juvenile Facilities. 7425 Riverside YTEC-D JH PRO 23-24 Page 19 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354 SEPARATION Policy 945 Separation The facility administrator shall develop and implement Reviewed from the detention facility 10 written policies and procedures that address: instances from October 2022 to July 2023 in which the youth chose to self-separate. These instances were documented on the Medical Separation (MS)/Self-Placed ☒ ☐ ☐ Separation (SPS) Form. The form tracks Title 15 requirements and staff have to document hourly observations. For youth on SPS, the goal is to encourage the youth to rejoin the group in the shortest duration. The facility is in compliance with this regulation. (a) separation of youth for reasons that include, but are Policy 945.1.1 Definitions not be limited to, medical and mental health conditions, 945.4 Separations ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 945.3 ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 945.4 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 945.4 ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Policy 945.4 separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 945.4 of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT Policy 1053 Room Confinement (a) The facility administrator shall develop and Reviewed five instances of room confinement implement written policies and procedures addressing from the detention facility which consisted of the confinement of youth in their room that are documentation outlined in an Incident Report consistent with Welfare and Institutions Code Section and Juvenile Facility Room Confinement 208.3. The placement of a youth in room confinement Report. All were for fighting or threatening shall be accomplished in accordance with the following other youth or staff. Staff effectively guidelines: ☒ ☐ ☐ documented the behavior that justified the room confinement in the comments/counseling sheet. No room confinement lasted longer than four hours. The facility is in compliance with this regulation. (1) Room confinement shall not be used before Policy 1053.3 other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 1053.3 purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. 7425 Riverside YTEC-D JH PRO 23-24 Page 20 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Room confinement shall not be used to the extent Policy 1053.3 that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy 1053.4 Use of Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 1053.4 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 1053.4 (3) Develop an individualized plan that includes the Policy 1053.4 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 1053.4 ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement Policy 1053.4 and the basis for the extension, the date and time Policy 1053.4 Documentation the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 1053.4 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 1053.4 facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 1053.3 single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Policy 1053.3 ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 1053.3 conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 1053.3 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 1053.3 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7425 Riverside YTEC-D JH PRO 23-24 Page 21 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 946 Institutional Assessment and Case Plan The facility administrator shall develop and implement written policies and procedures for assessment and Reviewed 10 Initial Youth Detention case planning. Questionnaires which are utilized to create ☒ ☐ ☐ the Detention Assessment and Case Plan. If a youth is held for more than 40 days a Case Plan Objectives and Responsibilities is completed. A Transitional and Re-Entry Plan is completed prior to release. (a) Assessment: Policy 946.4 The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 946.4 (1) A case plan shall be developed for each youth ☒ ☐ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Policy 946.4 ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Policy 946.4 ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy 946.4 a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 946.4 the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; The agency requires 30-day periodic reviews of case plans. (4) a transition plan, the contents of which shall be Policy 946.4 subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ A Transitional and Re-Entry Plan is 1351; and, completed prior to release in conjunction with probation, school, medical and mental health. (5) in as much as possible and if appropriate, the Policy 946.4 plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy 947 Counseling and Casework Policy 947.5 Documentation The facility administrator shall develop and implement written policies and procedures ensuring the availability ☒ ☐ ☐ Reviewed 10 Behavioral Health referrals of appropriate counseling and casework services for all which were responded to timely by the youth. Policies and procedures shall ensure: service provider. 7425 Riverside YTEC-D JH PRO 23-24 Page 22 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) youth will receive assistance with needs or concerns Policy 947.4 Staff Responsibilities that may arise; Policy 947.4.1 Behavioral Health Referrals Policy 947.4.2 Behavioral Health Requests ☒ ☐ ☐ Policy 947.5 Staff are to report their observations and concerns about a youth’s emotional state to the Duty Officer and document them in the case management system and unit logs. (b) youth will receive assistance in requesting contact Policy 947.4.3 Other Requests with parents, other supportive adults, attorney, clergy, probation officer, or other public official; and, Request to Contact forms are located in the ☒ ☐ ☐ living unit. Youth can also utilize the Youth Behavioral Health Service Request which is located and accessible in the living unit. (c) youth will be provided access to available resources Policy 947.6 Services Provided ☒ ☐ ☐ to meet the youth’s needs. 1357 USE OF FORCE Policy 948 Use of Force Policy 948.3 The facility administrator, in cooperation with the Policy 948.12 Inappropriate Use of Force by responsible physician, shall develop and implement Staff written policies and procedures for the use of force, which may include chemical agents. Force shall never Reviewed three Use of Force Reports from be applied as punishment, discipline, retaliation or the detention facility. The reports involved treatment. youth involved in fighting and assaultive (a) At a minimum, each facility shall develop policies behavior. Staff consistently document and procedures which: ☒ ☐ ☐ attempts to de-escalate or utilize lesser uses of force. The video is reviewed on all use-of-force incidents by the Duty Officer and facility management. A Use of Force Review is convened once a month. (1) restricts the use of force to that which is deemed Policy 948.1.1 Definitions Policy reasonable and necessary, as defined in Section 948.3 ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including Policy 948.1.1 Definitions both physical and non-physical options and define Policy 948.5 Interventions when those force options are appropriate. Policy 948.8 Defense Techniques Policy ☒ ☐ ☐ 948.9 Physical Restraints (3) describe force options or techniques that are Policy 948.12 Inappropriate Use of Force by ☒ ☐ ☐ expressly prohibited by the facility. Staff (4) describe the requirements of staff to report any Policy 948.12 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. 7425 Riverside YTEC-D JH PRO 23-24 Page 23 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that Policy 948.13 Incident Report Documentation includes time period and procedure for documenting Policy 957 Reporting of Incidents and Other and reporting the use of force, including reporting Information requirements of management and line staff and Policy 948.13.1 Duty Officer (DO)/Supervising procedures for reviewing and tracking use of force Probation Officer (SPO) incidents by supervisory and or management staff, ☒ ☐ ☐ Policy 948.13.2 Facility Managers’ which include procedures for debriefing a particular Responsibilities incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that The incident reports consistently address may have been experienced by staff and /or the youth debriefing of youth and staff for trauma. involved. (6) Include an administrative review and a system for Policy 948.13.2 ☒ ☐ ☐ investigating unreasonable use of force. (7) define the role, notification, and follow-up Policy 948.7 Physical Restraint procedures required after use of force incidents for Techniques medical, mental health staff and parents or legal Policy 948.8 Defense Techniques guardians. 948.10.4 Once Staff Decide to Use OC Spray The incident reports document required ☒ ☐ ☐ notifications. Medical staff are immediately notified and respond to the units to provide clearance or direct follow-up care. Provided technical assistance to the agency to clarify policy to ensure notifications are provided in all use-of-force incidents and not those just involving injury or chemical agents. (8) describe the limitations of use of force on pregnant Policy 948.11 Use of Force Involving youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ Pregnant Youth and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 948.10 Chemical Agents/Oleoresin option shall include policies and procedures that: Capsicum (OC) Spray (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Policy 948.10.2 When to Use OC Spray there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts Staff consistently document attempts to de- have been unsuccessful or are not reasonably ☒ ☐ ☐ escalate and warn youth of the use of possible. chemical agents. (3) outline the facility’s approved methods and Policy 948.10.5 OC Spray Aftercare timelines for decontamination from chemical agents. Procedures This shall include that youth who have been exposed to chemical agents shall not be left unattended until Youth are placed on Direct Visual Supervision that youth is fully decontaminated or is no longer ☒ ☐ ☐ for one hour after being exposed to chemical suffering the effects of the chemical agent. agents. If they decline decontamination the youth is directly supervised for two hours. The OC Spray Checklist ensures all elements of this regulation are met. 7425 Riverside YTEC-D JH PRO 23-24 Page 24 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) define the role, notification, and follow-up Policy 948.10.4 Once Staff Decide to procedures required after use of force incidents Use OC Spray involving chemical agents for medical, mental health Policy 948.10.5 (g) staff and parents or legal guardians. Policy 948.13.1 Duty Officer/Supervising ☒ ☐ ☐ Probation Officer The incident reports consistently document all required notifications after use of force incidents involving chemical agents. (5) provide for the documentation of each incident of Policy 948.13 Incident Report use of chemical agents, including the reasons for Documentation which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Policy 948.4 Required Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions Policy 948.8 ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 948.8 ☒ ☐ ☐ application. (3) signs or symptoms that should result in Policy 948.8 ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Policy 948.8 ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 948.8 ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Policy 948.8 ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 951: 1.1 Use of Physical Restraints: Definitions The facility administrator, in cooperation with the responsible physician and mental health director, shall Reviewed one incident report in which the develop and implement written policies and procedures WRAP was used for a youth engaging in self- for the use of restraint devices. Restraint devices harm and combative behavior. The staff include any devices which immobilize a youth's attempted to de-escalate the youth with the extremities and/or prevent the youth from being ☒ ☐ ☐ assistance of behavioral health. Less ambulatory. restrictive alternatives were attempted before the use of the WRAP. A video recording was made for management review and training purposes. The facility’s documentation affirms compliance with this regulation. Physical restraints may be used only for those youth Policy 951.3 who present an immediate danger to themselves or Policy 951.4 Prior to Using Restraints others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7425 Riverside YTEC-D JH PRO 23-24 Page 25 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In no case shall restraints be used as punishment or Policy 951.3 discipline, or as a substitute for treatment. The use of Policy 951.5 Use of and Application of restraint devices that attach a youth to a wall, floor or Physical Restraints other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 951.3 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 951.4 Prior to Using Restraints of the facility manager or designee. The facility manager Policy 951.6 Requirements for may delegate authority to place a youth in restraints to a Continued Use of Physical Restraints ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 951.6 Requirements for retention shall be secured as soon as possible, but no Continued Use of Physical Restraints later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 951.6 possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Policy 951.5 to ensure that the restraints are properly employed, and Policy 951.6 to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 951.5 procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Policy 951.9 Medical and Behavioral certain restraint devices and/or techniques. ☒ ☐ ☐ Health Guidelines Regarding Physical Restraints (c) acceptable restraint devices. Policy 951.1.1 Definitions ☒ ☐ ☐ The agency utilizes handcuffs, shackles, waist chains, and the WRAP. (d) signs or symptoms which should result in immediate Policy 951.9 ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 951.9 ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 951.6: Requirements for restraint devices, all youth shall be housed alone or in a Continued Use of Physical Restraints ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 951.9 (h) exercising of extremities. ☒ ☐ ☐ Policy 951.9 7425 Riverside YTEC-D JH PRO 23-24 Page 26 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Policy 952 Use of Physical Restraints for MOVEMENT AND TRANSPORTATION Movement and Transportation within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the A Use of Physical Restraint for Transportation responsible physician and behavioral/mental health Assessment Form is used to determine the director, shall develop and implement written policies ☒ ☐ ☐ minimum level of restraint for known and procedures for the use of restraint devices when the transportation inside and outside of the purpose is for movement or transportation within the facility. The facility is in compliance with this facility that shall include the following: regulation. (a) identification of acceptable restraint devices, staff Policy 952.1 Purpose and Scope approved to utilize restraint devices and the required training. The policy applies to all facility staff. Policy 952.1.1 Definition ☒ ☐ ☐ Handcuffs, shackles, waist chains and the WRAP is authorized for use by the agency. Policy 952.5 General Safety Guidelines (b) the circumstances leading to the application of Policy 952.4 Assessment restraints must be documented. A review of incident reports involving the use of mechanical restraints by staff indicates their use was for assaultive or non-compliant behavior resulting in a safety or security issue. The youth were transported away from the incident to their rooms where the ☒ ☐ ☐ restraints were removed. Reports also indicate youth were not placed in mechanical restraints if staff were able to use the least restrictive means. The facility is in compliance with this regulation. (c) an individual assessment of the need to apply Policy 952.3 restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 952.3 with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 952.6.1 Pregnant youth accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7425 Riverside YTEC-D JH PRO 23-24 Page 27 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES Policy 954 Safety Room Procedures (a) The facility administrator, and where applicable, in The facility does not have a safety room. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 7425 Riverside YTEC-D JH PRO 23-24 Page 28 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1360 SEARCHES Policy 955 Searches Policy 955.3 The facility administrator shall develop and implement written policies and procedures governing the search of Reviewed three strip search authorization youth, the facility, and visitors. Policies and procedures forms conducted since the last inspection. All shall provide that: ☒ ☐ ☐ were for drugs. The facility is in compliance with this regulation. (a) Searches shall be conducted to ensure the safety Policy 955.3 and security of the facility, public, visitors, youth, and staff. The agency utilizes the Tek 84 body scan ☒ ☐ ☐ machine for new intakes and suspicion of contraband. Perimeter, unit, and room searches are conducted daily and a canine search is conducted monthly. (b) Searches shall be conducted in a manner that Policy 955.3 preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy 955.6 Strip Search/Visual Body Cavity ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. Search Guidelines (d) Physical body cavity searches shall only be Policy 955.9 Physical Body Cavity ☒ ☐ ☐ conducted by a medical professional. Search (e) Any youth held after a detention hearing shall only Policy 955.8 Post-Detention Hearing be strip searched with prior approval of a supervisor Searches when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 1054.5 Searches ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Policy 955.4.1 Cross-Gender Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 956: Grievance Procedure The facility administrator shall develop and implement Policy 956.3 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any Reviewed grievances from November 2022 condition of confinement, including but not limited to and the 2023 grievance log. If a grievance health care services, classification decisions, program involves staff, video cameras will be participation, telephone, mail or visiting procedures, reviewed. Provided technical assistance to food, clothing, bedding, mistreatment, harassment or ensure collaborative agencies respond to the violations of the nondiscrimination policy. There shall be grievance and not just have facility staff no time limit on filing grievances. Policies and attempt to resolve the issue without their procedures shall include provisions whereby the facility ☒ ☐ ☐ input. In addition, it was discussed with the manager ensures: agency delineating on the form when a grievance is initially responded to and resolved as not all grievances can be resolved on the same day. All grievances were completed within the required time frame. The facility is in compliance with this regulation. 7425 Riverside YTEC-D JH PRO 23-24 Page 29 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) a grievance form and instructions for registering a Policy 956.5 Grievance Policy and grievance, which includes provisions for the youth to ☒ ☐ ☐ Forms Accessibility have free access to the form; (b) the youth shall have the option to confidentially file Policy 956.6 Process for the grievance or to deliver the form to any youth ☒ ☐ ☐ Submitting/Resolving a Grievance supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy 956.6 ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 956.6 grievances within three (3) business days, grievances Policy 956.9 Food Services, Education, ☒ ☐ ☐ that relate to health and safety issues must be Health Care, Behavioral Health Grievances. addressed immediately; (1) The youth may elect to be present to explain Policy 956.6 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 956.6 ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 956.7 Unresolved Grievances/ which includes the reasons for the decisions; Appeals ☒ ☐ ☐ Policy 956.12 Resolution and Documentation of Grievances (f) a system which provides that any appeal of a Policy 956.7 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 956.7 business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy 956.10 Reporting Sexual Abuse and methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Sexual Harassment references PREA Policies Whether or not associated with a grievance, concerns Policy 324 Complaints Against Staff of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 957 Reporting of Incidents and Other Information A written report of all incidents which result in physical Policy 957.4.1 Reporting Requirements harm, use of force, serious threat of physical harm, or Policy 957.4.2 Submittal Process death of an employee, youth or other person(s) shall be maintained. Such written record shall be prepared by the Reviewed incident reports for use of force, staff and submitted to the facility manager by the end of ☒ ☐ ☐ room confinement, separation, mechanical the shift, unless additional time is necessary and restraints, and suicide safety watches which authorized by the facility manager or designee. indicated the facility is in compliance with this regulation. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 960 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Policy 960.7 Refusal to Submit DNA (a) Pursuant to Penal Code Section 298.1 authorized The agency does not use force to collect law enforcement, custodial, or corrections personnel DNA. If a youth refuses to submit a DNA including peace officers, may employ reasonable force ☒ ☐ ☐ sample the matter is addressed with the to collect blood specimens, saliva samples, and thumb Court. or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 7425 Riverside YTEC-D JH PRO 23-24 Page 30 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) For the purpose of this section, the “use of Policy 960 reasonable force” shall be defined as the force that Policy 960.7 an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 960 efforts to secure voluntary compliance. Efforts to Policy 960.7 secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 960 authorization of the supervising officer on duty. The Policy 960.7 authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell The agency does not use force to collect extraction, the extraction shall be videotaped. Video DNA. shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 961 Education Program Policy 961.3 (a) School Programs The County Board of Education shall provide for the The Riverside Office of Education operates all administration and operation of juvenile court schools in the agency’s facility schools. The schools are conjunction with the Chief Probation Officer, or designee WASC accredited. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy Education Program Evaluation completed on and procedures to ensure communication and October 6, 2022, by Monica Hatcher, coordination between educators and probation staff. Principal with San Bernadino County Culturally responsive and trauma-informed approaches Superintendent of Schools. should be applied when providing instruction. Education staff should collaborate with the facility administrator to Staff for all facility schools: use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ • Principal request an annual review of each required element of the • Transition Counselor program by the Superintendent of Schools, and a report • Academic Counselor or review checklist on compliance, deficiencies, and • 3 registrars (one for each facility) corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be • Social Worker delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall YTEC campus has two teachers and two conduct this review in conjunction with a qualified outside aides. agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item An interview with the principal indicates with the Superintendent of Schools and shall take communication with the facility is positive and whatever corrective action is necessary to address each occurs frequently. School staff participate in deficiency and to fully protect the educational interests of daily huddles, treatment team meetings, and all youth in the facility. monthly and quarterly meetings. 7425 Riverside YTEC-D JH PRO 23-24 Page 31 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Required Elements Policy 916.5 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 916.5 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 916.5 Education Code and include, but not be limited to, courses required for high school graduation. Students receive instruction in English, Math, Physical Education, and CORE courses. ☒ ☐ ☐ Intervention and credit recovery services are provided to youth. In addition, ethnic, dance, and cybersecurity enrichment programs are offered to the youth. (2) Information and preparation for the High School Policy 916.5 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 916.5 ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Policy 916.5 Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 916.5 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy 916.5 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Students attend 330 minutes of school each education staff, must ensure that operational day except Wednesday which is a minimum ☒ ☐ ☐ procedures do not interfere with the time afforded for day of 240 minutes. the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy 916.5 of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). 7425 Riverside YTEC-D JH PRO 23-24 Page 32 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) School Discipline Policy 916.6 School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action The school utilizes PBIS with incentives for ☒ ☐ ☐ in the school setting and be integrated into the positive behavior. The school does not facility's overall behavioral management plan and suspend youth and works closely with facility security system. staff to ensure youth attend school daily. (2) School staff shall be advised of administrative Policy 916.6 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 916.6 Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 916.6 education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 961.7 Provisions for Special (1) State and federal laws and regulations shall be Populations observed for all individuals with disabilities or suspected disabilities. This includes but is not limited All teachers are dual credentialed in general ☒ ☐ ☐ to child find, assessment, continuum of alternative and special education. placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 961.7 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 961.8 Educational Screening and (1) Youth shall be interviewed after admittance and a Admission ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 961.8 (B) Home Language Survey and the results of the Policy 961.8 ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Policy 961.8 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 961.8 (2) Youth will be immediately enrolled in school. Policy 961.8 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 961.8 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. 7425 Riverside YTEC-D JH PRO 23-24 Page 33 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Upon enrollment, education staff shall comply with Policy 961.8 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 961.9 Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 961.9 provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 961.10 Transition and Re-Entry (1) The Superintendent of Schools and the Chief Planning Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The transition counselor coordinates with the ☒ ☐ ☐ including the development of an education transition home school district for all youth released. plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 961.11 Post-Secondary Education (1) The school and facility administrator should, Opportunities whenever possible, collaborate with local post- secondary education providers to facilitate access to A Special Academic Instruction Teacher educational and vocational opportunities for youth facilitates education for youth beyond high ☒ ☐ ☐ that considers the use of technology to implement school. They collaborate with Riverside City these programs. College and Probation and currently have 25 youths across all facilities enrolled in college. In addition, the teacher assists in coordinating vocational programming. 1371 PROGRAMS, RECREATION, AND Policy 962 Recreation, Programs, and EXERCISE. Exercise Policy 962.3 The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 962.4.1 Minimum Requirements programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 962.4.1 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. 7425 Riverside YTEC-D JH PRO 23-24 Page 34 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such program, recreation, and exercise schedule shall Policy 962.4.1 be posted in the living units. Reviewed calendars for August 2023 which calculate Title 15 programming, recreation, and exercise along with other institutional operations. Confirmed the calendars were posted in the living units. ☒ ☐ ☐ The agency utilizes daily logs that track programming, recreation, and exercise. In addition, the agency utilizes program binders in which daily programming is documented and signed by youth. I discussed with the agency to ensure programming is completely and consistently documented and provided technical assistance to condense documentation in one consistent format. There will be a written annual review of the programs, Policy 962.4.1 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and Annual Review of Program, Recreation and ☒ ☐ ☐ relevant to the population. Exercise was completed by Rachel Ligtenberg, Division Director, on September 18, 2023. 7425 Riverside YTEC-D JH PRO 23-24 Page 35 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Policy 962.4.1 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, The agency has partnered with several evidence-based, best practice interventions that are community-based organizations and service culturally relevant and linguistically appropriate, or pro- providers and utilizes facility staff to ensure social interventions and activities designed to reduce programming needs are met. recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 Community-based organizations provide and 1356. Such programs may be provided under the Kids in Konflict. direction of the Chief Probation Officer or the County Office of Education and can be administered by county Chapman University Fowler School of Law partners such as mental health agencies, community Mediation Clinic conducts a Conflict based organizations, faith-based organizations or Resolution program. Probation staff. Programs may include but are not limited to: Riverside County District Attorney’s Crime Prevention Unit provides a Real Men Read program. Riverside University Health System- Behavioral Health provides the following programs: • Aggression Replacement Training (ART) • Moral Reconation Therapy (MRT) ☒ ☐ ☐ • Seeking Safety • Trauma-Focused Cognitive Behavior Therapy (TF-CBT) • A New Direction • Change Model • Wraparound Services California Family Life Center provides employment and education opportunities through the Workforce Innovation and Opportunity Act. Staff-led programming includes: • 100 Hour Reentry Pre-Release Program • Drug-Free World • Human Relations Media • Restorative Justice • Money Management • Healthy Living • Forward Thinking Journals 7425 Riverside YTEC-D JH PRO 23-24 Page 36 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; Policy 962.4.1 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Policy 962.4.1 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy 962.4.1 opportunity for at least one hour of large muscle activity ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period Policy 962.4.1 not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 965 Faith-Based Program Policy 965.3 Policy The facility administrator shall provide access to religious Policy 965.4 Requests for Faith-Based services and/or religious counseling at least once each Services/Counseling week. Attendance shall be voluntary. A youth shall be Policy 965.5 Access to Faith-Based allowed to participate in an activity outside of their room ☒ ☐ ☐ Services/Counseling if he/she elects not to participate in religious programs. Religious programs shall provide for: Upon admission, a Right to Religious Services and/or Religious Counseling form is completed. Policy 965.3 (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy 965.9 Faith-Based Programs Policy 965.3 Policy 965.4 (b) availability of clergy; and, ☒ ☐ ☐ Policy 965.8 Faith-Based Representatives Policy 965.3 Policy 965.4 (c) availability of religious diets. ☒ ☐ ☐ Policy 965.9.1 Diets 1373 WORK PROGRAM Policy 966. 3 Work Program The facility administrator shall develop policies and The facility does not have a work program. procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7425 Riverside YTEC-D JH PRO 23-24 Page 37 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1374 VISITING Policy 968 Visiting Policy 968.3 The facility administrator shall develop and implement written policies and procedures for visiting, that include Visiting occurs on Saturday and Sunday at provisions for special visits. Youth shall be allowed to various times for each housing unit. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Policy 968.3 the limitations necessary to maintain order and security. Policy 968.4 Requirements Policy Visitation shall not be denied solely based on the visitor’s 968.5 Visiting Rules criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 968.4 per week. Visits may be supervised, but conversations Policy 968.5 ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy 968.6 Professional Visitation minimum and/or outside of the regular visiting hours, Policy 968.7 Special Visitation shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 968.4 alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE Policy 970 Correspondence The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 970.4 Authorized Correspondence ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Policy 970.4 (c) youth may correspond confidentially with state and Policy 970.6.1 Privileged Mail federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 970.6.2 Non-Privileged Mail in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 7425 Riverside YTEC-D JH PRO 23-24 Page 38 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1376 TELEPHONE ACCESS Policy 972 Telephone Access Policy 972.4 Detention Control Telephone The administrator of each juvenile facility shall develop Calls and implement written policies and procedures to provide Policy 972.5 Telephone Calls After youth with access to telephone communications. ☒ ☐ ☐ Admittance Upon admission, the youth is provided the telephone policy through the Inmate Call Engine (ICE) phone contract. 1377 ACCESS TO LEGAL SERVICES Policy 973 Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 973.4 (a) Access to Courts and ☒ ☐ ☐ attorneys and their authorized representatives; Legal Services (b) provision for confidential consultation with attorneys; Policy 973.4 (a) ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Policy 973.4 (a) ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 976 Incentives and Discipline Process Policy 976.3 The facility administrator shall develop and implement written policies and procedures for the discipline of youth Points and incentives are utilized to meet that shall promote acceptable behavior; including the use daily and weekly behavior goals. Discipline of positive behavior interventions and supports. ☒ ☐ ☐ may result in loss of points or incentives Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Policy 976.3 (a) (b) daily shower, access to drinking fountain, toilet and Policy 976.3 (b) ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 976.3 (c) (d) contact with parent or attorney; ☒ ☐ ☐ Policy 976.3 (d) (e) exercise; ☒ ☐ ☐ Policy 976.3 (e) (f) medical services and counseling; ☒ ☐ ☐ Policy 976.3 (f) (g) religious services; ☒ ☐ ☐ Policy 976.3 (g) (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 976.3 (h) (i) the right to send and receive mail; ☒ ☐ ☐ Policy 976.3 (i) (j) education; and, ☒ ☐ ☐ Policy 976.3 (j) (k) rehabilitative programming. ☒ ☐ ☐ Policy 976.3 (k) The facility administrator shall establish rules of conduct Policy 976.3 and disciplinary penalties to guide the conduct of youth. Policy 976.5 Minor Rule Violations Policy Such rules and penalties shall include both major 976.8 Major Rule Violations violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7425 Riverside YTEC-D JH PRO 23-24 Page 39 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1391 DISCIPLINE PROCESS Policy 976 Incentives and Discipline Process The facility administrator shall develop and implement written policies and procedures for the administration of The agency utilizes a Disciplinary Hearing discipline which shall include, but not be limited to: Acknowledgement, Disciplinary Hearing Request, Disciplinary Hearing Rights, Disciplinary Hearing Officer Report and Summary, and Disciplinary Hearing Appeal ☒ ☐ ☐ form to ensure regulation requirements are met. Reviewed 4 discipline process incidents primarily for fighting. In all instances, the youth waived their right to a hearing and accepted the consequence as proposed. The facility is in compliance with this regulation. (a) designation of personnel authorized to impose Policy 976.3 ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 976.3 (c) definition of major and minor rule violations and their Policy 976.5 Minor Rule Violations consequences, and due process requirements; Policy 976.6 Discipline for Minor Rue Violations ☒ ☐ ☐ Policy 976.8 Major Rule Violations Policy 976.9 Discipline for Major Rule Violations (d) trauma-informed approaches and positive behavior Policy 976.3 ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 976.3 counseling, advising the youth of expected conduct Policy 976.5 Minor Rule Violations imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Policy 976.7 Procedure for the Appeal accompanied by written documentation and a policy of Process for Minor Discipline review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy 976.3 ☒ ☐ ☐ be documented and require the following: Policy 976.6 Major Rule Violations Policy 976.10 Procedure for Due (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Process for Major Discipline (2) accommodations provided to youth with Policy 976.3 disabilities, limited literacy, and English language ☒ ☐ ☐ Policy 976.10 learners; (3) hearing by a person who is not a party to the Policy 976.10 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 976.10.1 Disciplinary Hearing ☒ ☐ ☐ evidence and testimony; Process/DHO Responsibilities (5) provision for youth to be assisted by staff in the Policy 976.10 ☒ ☐ ☐ hearing process; Policy 976.11 Procedures for the Appeal (6) provision for administrative review. ☒ ☐ ☐ Process for Major Discipline (g) violations that result in a removal from camp or Policy 976.10 commitment program, but not a return to court, will ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 7425 Riverside YTEC-D JH PRO 23-24 Page 40 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1410 MANAGEMENT OF COMMUNICABLE Policy 987 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Policy 997 Medical Clearance/Intake Health (a) Intake health screening procedures; ☒ ☐ ☐ Screening (b) Identification of relevant symptoms; ☒ ☐ ☐ Policy 987.6 Suspected Exposure of a Youth (c) Referral for medical evaluation; ☒ ☐ ☐ Policy 987.6 Policy 987.8 Medical Consultation, Evaluation (d) Treatment responsibilities during detention; ☒ ☐ ☐ and Treatment (e) Coordination with public and private community- Policy 987.8 ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Policy 987.5 (c) (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Policy 987.5 (c) The policies and procedures shall be updated as Policy 987.5 (b) necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 990.4.1 Youth Referrals/Requests (EXCERPT) Policy 1000.4 Youth Requests for Health Care Services The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to ☒ ☐ ☐ A locked box is accessible in living units for establish a daily routine for youth to convey requests for the youth to confidentially convey requests for emergency and non-emergency medical, dental and medical, dental, and mental health services. behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 1018 Standard Facility Clothing Issue The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Policy 1018.4 (a) Issuance of Clothing ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 1018.4 (c) ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Policy 1018.4 (c)(1) (2) Outer garments; ☒ ☐ ☐ Policy 1018.4 (c)(5) (3) New non-disposable underwear which shall Policy 1018.4 (3)(5) ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Policy 1018.4 (c)(4) ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required Policy 1018.4 (b) by local ordinances for the commercial laundries and ☒ ☐ ☐ dried completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Policy 1018.4 (a)(8) 7425 Riverside YTEC-D JH PRO 23-24 Page 41 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1482 CLOTHING EXCHANGE Policy 1020.4 Frequency The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 1022 Control of Vermin and PERSONAL CLOTHING Ectoparasites in Youths’ Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 1024 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 1024 (a) (b) Toothpaste; ☒ ☐ ☐ Policy 1024 (b) (c) Soap; ☒ ☐ ☐ Policy 1024 (c) (d) Comb; ☒ ☐ ☐ Policy 1024 (d) (e) Shaving implements; ☒ ☐ ☐ Policy 1024 (e) (f) Deodorant; ☒ ☐ ☐ Policy 1024 (f) (g) Lotion; ☒ ☐ ☐ Policy 1024 (g) (h) Shampoo; and, ☒ ☐ ☐ Policy 1024 (h) (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 1024 (i) Youth shall not be required to share any personal care Policy 1024 (j) items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 1025 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7425 Riverside YTEC-D JH PRO 23-24 Page 42 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1487 SHAVING Policy 1026 Shaving Policy 1026.3 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Policy 1027 Hair Care Services Policy 1027.3 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 1028 Standard Bedding and Linen Issuance Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 1028.4 (a) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 1028.4 (b) ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 1028.4 (c) (d) One towel; and, ☒ ☐ ☐ Policy 1028.4 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 1028.4 (e) 1501 BEDDING LINEN EXCHANGE Policy 1029.4 Frequency The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Policy 1029.4 once a month. ☒ ☐ ☐ Policy 1029.5 Soiled Bedding and Linen 1510 FACILITY SANITATION, SAFETY AND Policy 1031 Facility Sanitation, Safety, and MAINTENANCE Maintenance. The facility administrator shall develop and implement The interior and exterior of the facility are written policies and site-specific procedures for the extremely well-kept. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7425 Riverside YTEC-D JH PRO 23-24 Page 43 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp The facility is not a camp. Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☒ ☐ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☒ ☐ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☒ ☐ ☐ in the facility in a manner that allows contact with Violation minors. 7425 Riverside YTEC-D JH PRO 23-24 Page 44 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7426 FACILITY NAME: Riverside Secure Youth Treatment Facility FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Veronica Soto- Assistant Division Director, R. Correra-Supervising Correctional Officer, M. Ewing- Supervising Correctional Officer, R. Burnham-Probation Correctional Officer II, Johnny Ortega-Food Services Manager, Arthur Kimball and Peter Ainsworth-Riverside Office of Education, Saul Copado and Lynette Gayneaux-Riverside University Correctional Health System, Dwayne George-Riverside University Behavioral Health System, female youth age 21, male youth age 19, male youth age 17 FIELD REPRESENTATIVE: Shay Molennor DATE: October 12-13, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Policy 903 County Inspection and Evaluation OF BUILDING AND GROUNDS of Building and Grounds Policy 903 (a) On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ The facility did not have a building inspection documented inspection and evaluation from the completed in 2022. following: (a) county building inspector or person designated by August 8, 2023. the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Policy 903 (b) clearance as required by Health and Safety Code Section 13146.1(a) and (b); July 27, 2022. ☒ ☐ ☐ (Inspection areas needing correction were confirmed and addressed in a follow-up inspection on November 3, 2022.) (c) local health officer, inspection in accordance with Policy 903 (c) Health and Safety Code Section 101045; Environmental: September 14, 2021. Medical/Mental Health: September 14, 2021. Nutrition: September 14, 2021. Environmental: October 4, 2022. ☒ ☐ ☐ (Inspection areas needing correction were confirmed and addressed on October 27, 2022.) Medical/Mental Health: October 4, 2022. Nutrition: October 4, 2022. (d) county superintendent of schools on the adequacy of Policy 903 (d) educational services and facilities as required in Section 1370; October 26, 2021. ☒ ☐ ☐ October 6, 2022. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 1 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) juvenile court as required by Section 209 of the Policy 903 (e) Welfare and Institutions Code; and, December 2, 2021. ☒ ☐ ☐ November 8, 2022. (f) the Juvenile Justice Commission as required by Policy 903 (f) Section 229 of the Welfare and Institutions Code or Probation Commission as required by Section 240 of the ☒ ☐ ☐ November 12, 2021. Welfare and Institutions Code. December 23, 2022. 1320 APPOINTMENT AND QUALIFICATIONS Policy 905 Appointment and Qualifications A memorandum dated May 24, 2023, by BSCC Note: Compliance with this section is determined Chief Probation Officer Christopher Wright by receipt of the Chief Probation Officer’s certification addressed all elements of this regulation. letter confirming that all elements of regulation are met. One Probation Division Director and one (a) Appointment ☒ ☐ ☐ Assistant Probation Division Director oversee In each juvenile facility there shall be a superintendent, the operations and employees of the SYTF. director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 905.4 (a) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 905.4 (b) Employee Qualifications examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 905.4 (c) Employee Qualifications and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 905.4 (d) Employee Qualifications employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Policy 905.4 Employee Qualifications employees of the facility, who may be present at the Policy 908 Initial Orientation for Nonsworn facility, shall have such clearance and qualifications as Staff and Others ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 2 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Policy 906.4 (a) Staffing Requirements Each juvenile facility shall: The agency staffs their SYTF, JH, and Camp, (a) have an adequate number of personnel sufficient to together; they are co-located on the same carry out the overall facility operation and its campus. During the inspection, the combined programming, to provide for safety and security of youth population was 71. and staff, and meet established standards and regulations; • SYTF: 31 • YTEC: 40 • YTEC-D: 0 The agency changes shifts every year. Reviewed two weeks of the August 2023 staffing schedules, master schedule, shift assignments, organizational chart, and leave report. SYTF: • 2 Facility Administrators ☒ ☐ ☐ • 4 Supervising Probation Officers • 1 Senior Probation Officer • 3 Probation Corrections Officers • 31 Probation Corrections Officers (20 vacancies) • 1 Probation Assistant (one vacancy) YTEC and YTEC-Detention: • 2 Facility Administrators • 4 Supervising Probation Officers • 1 Senior Probation Officer • 3 Probation Corrections Officers • 31 Probation Corrections Officers (20 vacancies) • 1 Probation Assistant (one vacancy) The facility is in compliance with this regulation. (b) ensure that no required services shall be denied Policy 906.4 (b) because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 906.4 (c) ☒ ☐ ☐ ensure adequate supervision of all staff members; (d) have a clearly identified person on duty at all times Policy 906.4 (e) who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; (e) have at least one staff member present on each living Policy 906.4 (f) ☒ ☐ ☐ unit whenever there are youth in the living unit; 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 3 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) have sufficient food service personnel relative to the Policy 906.4 (g) number and security of living units, including staff qualified and available to: plan menus meeting nutritional Reviewed the August 24, 2023 kitchen requirements of youth; provide kitchen supervision; direct schedule which reflects the shifts for the next food preparation and servings; conduct related training six months. The facility has a Correctional ☒ ☐ ☐ programs for culinary staff; and maintain necessary Food Services Supervisor, two senior cooks, records; or, a facility may serve food that meets nutritional two correctional senior food services workers standards prepared by an outside source; and five correctional cooks. The agency provides three hot meals and two snacks per day. (g) have sufficient administrative, clerical, recreational, Policy 906.4 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other In addition to staff assigned to the housing support staff for the efficient management of the facility, units, the agency provides an appropriate and to ensure that youth supervision staff shall not be level of staff to operate booking, diverted from supervising youth; and, transportation and clerical services. The agency provides a House Manager and laundry workers. Maintenance and groundskeeping is provided by Riverside County Facilities Management. ☒ ☐ ☐ Medical services are provided 24 hours a day, seven days a week. Behavioral Health provides mental health services seven days a week. Hours are from 8:00 a.m. to 8:00 p.m. six days a week. Hours are 8:00 a.m. to 5:00 p.m. on Saturdays. Psychiatric services are provided one time per week by two doctors. After-hours on-call mental health coverage is available. (h) assign sufficient youth supervision staff to provide Policy 906.4 (i) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls The facility is not a juvenile hall. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 4 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Special Purpose Juvenile Halls The facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Policy 906.5 (a) Youth-To-Staff Ratio by (A) during the hours that youth are awake, one Facility wide-awake youth supervision staff member on ☒ ☐ ☐ duty for each 15 youth in the camp population; The agency staffs commitment facilities with one staff to ten youth. (B) during the hours that youth are confined to their Policy 906.5 (b) room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Policy 906.5 (c) members on duty at all times, regardless of the number of youth in residence, unless ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Policy 906.5 (d) duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio Policy 906.5 (e) required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Policy 906.5 (f) duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION A memorandum dated May 24, 2023, by AND TRAINING Chief Probation Officer Christopher Wright addressed all elements of this regulation. (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ supervision staff member shall be properly oriented to Policy 907.4 (a) Detainee Supervision Staff their duties, including: Orientation and Training Policy 907.4 (a)(1) (1) youth supervision duties; 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 5 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 907.4 (a)(2) Policy 907.4 (a)(3) (3) the identity of their supervisor; ☒ ☐ ☐ (4) the identity of persons who are responsible to Policy 907.4 (a)(4) ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Policy 907.4 (a)(5) ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. Policy 907.4 (a)(6) ☒ ☐ ☐ (b) Prior to assuming any responsibility for the Policy 907.4 (b) supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility- Staff receive 80 hours of initial orientation specific orientation, including: and training. Reviewed 22 Sworn Staff ☒ ☐ ☐ Orientation and Training packets. The agency is in compliance with this regulation. (1) individual and group supervision techniques; ☒ ☐ ☐ Policy 907.4 (b)(2) (2) regulations and policies relating to discipline and Policy 907.4 (b)(3) rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 907.4 (b)(4) (4) suicide prevention and response to suicide Policy 907.4 (b)(5) ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 907.4 (b)(6) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Policy 907.4 (b)(7) ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Policy 907.4 (b)(8) (8) routine security measures, including facility Policy 907.4 (b)(9) ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Policy 907.4 (b)(10) ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Policy 907.4 (b)(11) (11) fire/life safety training ☒ ☐ ☐ Policy 907.4 (b)(12) (c) Prior to assuming sole supervision of youth, each Policy 907.4 (d) youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ The BSCC Standards and Training for Officer Core Course pursuant to Penal Code Section Corrections found the agency in compliance 6035. with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 907.4 (e) supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 909.3 Fire and Life Safety Whenever there is a youth in a juvenile facility, there shall Youth supervision staff receive Fire and Life be at least one wide awake person on duty at all times Safety training through CORE. The agency who meets the training standards established by the provided a list of all CORE-trained staff. The Board for general fire and life safety which relate ☒ ☐ ☐ memorandum as to staff training dated May specifically to the facility. 24, 2023, by Chief Probation Officer Christopher Wright confirmed compliance with this regulation. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 6 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 910.3 Policy and Procedures Manual All facility administrators shall develop, publish, and The Riverside County Probation Department implement a manual of written policies and procedures Manual is utilized by all facility programs. The that address, at a minimum, all regulations that are agency utilizes Lexipol for its manual. The applicable to the facility. Such a manual shall be made administration tracks the review of policy on available to all employees, reviewed by all employees, an internal spreadsheet. Lexipol will publish and shall be administratively reviewed at a minimum ☒ ☐ ☐ new dates once finalized. Reviewed the every two years, and updated, as necessary. Those agency’s tracking spreadsheet. In addition, records relating to the standards and requirements set the agency utilizes work standards for clerical, forth in these regulations shall be accessible to the Board line staff, and supervisors to clarify on request. procedures. The manual shall include: The agency is in compliance with this regulation. (a) table of organization, including channels of Policy 910.4 (a) ☒ ☐ ☐ communications and a description of job classifications; (b) responsibility of the probation department, purpose Policy 962 Recreation, Programs, and of programs, relationship to the juvenile court, the Exercise Juvenile Justice/Delinquency Prevention Commission or Policy 1044 Operation of Riverside County ☒ ☐ ☐ Probation Committee, probation staff, school personnel Juvenile Facilities and other agencies that are involved in juvenile facility Policy 1048 Responsibility of Probation programs; Department to Collaborative Partners (c) responsibilities of all employees; Policy 1049 Responsibilities of All Juvenile ☒ ☐ ☐ Facility Staff (d) initial orientation and training program for employees; Policy 907.4 (a) Detainee Supervision Staff ☒ ☐ ☐ Orientation and Training Policy (e) initial orientation, including safety and security issues Policy 908.36 Initial Orientation for Non-sworn and anti-discrimination policies, for support staff, contract Staff and Others employees, school, mental/behavioral health and medical staff, program providers and volunteers; ☒ ☐ ☐ Reviewed the Non-Sworn Orientation Packet and PREA orientation material that require signed acknowledgment of receipt. (f) maintenance of record-keeping, statistics and Policy 1044 ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 1044 (2) legal and proper care of youth; ☒ ☐ ☐ Policy 1044 Policy 957 Reporting of Incidents and Other (3) maintenance of individual youth's records; ☒ ☐ ☐ Information (4) supply of information to the juvenile court and Policy 957 ☒ ☐ ☐ those authorized by the court or by the law; and, Policy 958 Confidentiality and Release of (5) release of information regarding youth. ☒ ☐ ☐ Information Riverside County Probation Department Code (g) ethical responsibilities; ☒ ☐ ☐ of Ethics Policy 943 Culturally Responsive, Gender (h) trauma-informed approaches; ☒ ☐ ☐ Responsive, and Trauma Informed (i) culturally responsive approaches; ☒ ☐ ☐ Policy 943 (j) gender responsive approaches; ☒ ☐ ☐ Policy 943 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 7 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) a non-discrimination provision that provides that all Policy 1050 Youth Non-Discrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 916 Safety Equipment Control chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy 1051 Medi-Cal Information, Eligibility Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and Enrollment and, (n) establishment of a policy that prohibits all forms of Policy 1008 Prison Rape Elimination Act sexual abuse, sexual assault and sexual harassment. (PREA) of 2003 The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 911.3 Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 911.8 Prevention with two-year retention of the inspection record; Reviewed monthly fire and life safety inspections from August 2022 through August 2023. The agency utilizes a ☒ ☐ ☐ comprehensive General Facility checklist to meet the requirements of this regulation. The facility is in compliance with this regulation. (c) fire prevention inspections as required by Health and Policy 911.8 ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; Policy 911.5 Fire Safety Plan ☒ ☐ ☐ Policy 928 AMC YTEC Evacuation Plan (e) documented fire drills not less than quarterly; Policy 911.8 The agency conducts fire drills monthly utilizing the Emergency Evacuation Checklist. Reviewed fire drills from August ☒ ☐ ☐ 2022 through August 2023. Missed February 2023 but drills exceed the regulation requirement of quarterly drills. The facility is in compliance with this regulation. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 8 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a written plan for the emergency housing of youth in Policy 911.6 Emergency Housing of Youth the case of fire; and, ☒ ☐ ☐ Youths are to be transported to the agency’s other facilities for emergency housing. (g) development of a fire suppression pre-plan in Policy 911 cooperation with the local fire department. ☒ ☐ ☐ The facility’s fire suppression pre-plan was developed in conjunction with the California Fire Department, Station 2. 1326 SECURITY REVIEW Policy 912.4 Security Review Each facility administrator shall develop policies and A memorandum dated September 8, 2023, by procedures to annually review, evaluate, and document Assistant Division Director Rebecca Cloyd security of the facility. The review and evaluation shall addressed this regulation. include internal and external security, including, but not limited to, key control, equipment, and staff training. ☒ ☐ ☐ Reviewed the Annual Security Form completed on July 19, 2023, by Assistant Director, Veronica Soto. The review encompasses facility safety, fire/life safety, safety equipment inventory, and key control and staff training. 1327 EMERGENCY PROCEDURES Policy 917 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: Policy 918 Hostages Policy 919 Riot Control (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Policy 920 Escapes/AWOL Policy 949 11:88 Radio Call (b) civil disturbance, active shooter and terrorist Policy 1055 Civil Disturbance, Active ☒ ☐ ☐ attack; Shooter, Terrorist Attack Policy 923 Earthquake Policy 924 Fire (c) fire and natural disasters; ☒ ☐ ☐ Policy 926 Utility Outage Policy 927 Smog Episodes and Excessive Heat (d) periodic testing of emergency equipment; ☒ ☐ ☐ Policy 916 Safety Equipment Control 917.4 Emergency Action Plan-Emergency (e) emergency evacuation of the facility; and ☒ ☐ ☐ Evacuation Checklist Policy 917.5 Annual Review A memorandum dated September 8, 2023, by Assistant Division Director Rebecca Cloyd noted the facility completed its annual review of emergency procedures in July 2023. (f) a program to provide all youth supervision staff ☒ ☐ ☐ Reviewed signed staff acknowledgment of the with an annual review of emergency procedures. Review of Emergency Procedures/Operational Plans & Juvenile Facility Services Policies form. The facility is in compliance with this regulation. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 9 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Policy 931.3 Safety Check Policy The facility administrator shall develop and implement Reviewed safety checks for November 2022, policy and procedures that provide for direct visual and February and July 2023. The facility observation of youth at a minimum of every 15 minutes, utilizes Guard1 Plus to record safety checks. at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in The documentation reviewed affirms the holding cells or confined to their bed in a dormitory. facility is in compliance with this regulation. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system The Duty Officer will review the rounds report designed to detect overt, aggressive or assaultive one time each shift. They will investigate any behavior and to summon aid in emergencies. All safety late or missing safety checks and errors in the checks shall be documented with the actual time the system. Staff are required to complete an check is completed. incident report to address these discrepancies. Reviewed incident reports from November 2022, February 2023, and July 2023. In addition, reviewed the SQL log for these months which tracks these discrepancies. The agency has a policy to conduct regular ☒ ☐ ☐ monitoring of safety checks. The Supervising Probation Officer is required each month to randomly compare safety checks in the computer or safety check form with recorded video. The audit is documented on an SPO Safety Check Monitoring Log. The facility reported they were not complying with their policy from July 2022 through April 2023 as these audits were not being consistently completed. Reviewed audits for the units which were completed in November 2022 and February 2023. The facility completed all unit audits in July 2023. The facility provided refresher training on safety checks in August and September 2023. Staff were required to review policy and a training memo. Reviewed signed staff training logs. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 10 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN Policy 932 Suicide Prevention Plan The facility administrator, in collaboration with the The agency utilizes a daily huddle in which healthcare and behavioral/mental health administrators, probation and collaborative partner agencies shall plan and implement written policies and meet to discuss the youth’s suicide watch procedures which delineate a Suicide Prevention Plan. status. Suicide status is monitored with a The plan shall consider the needs of youth experiencing Safety Watch Notification form, Safety Watch past or current trauma. Suicide prevention responses Daily Log Sheets, Safety Watch shall be respectful and in the least invasive manner Documentation Sheet, and Safety Watch consistent with the level of suicide risk. The plan shall Removal form. include the following elements: Reviewed documentation from the SYTF for two Suicide Watch placements. ☒ ☐ ☐ Documentation included the Incident Report and all forms utilized by the agency pertaining to Suicide documentation. The facility is in compliance with this regulation. An annual review of the Suicide Prevention Plan was documented in a memorandum dated September 8, 2023, by Assistant Division Director Rebecca Cloyd. This review addressed areas of improvement that the agency will address with medical and behavioral health. (a) Suicide prevention training as required in Section Policy 932.6 Staff Training 1322, Youth Supervision Staff Orientation, and Training and the Juvenile Corrections Officer Core Course. The agency conducted a Suicide Prevention ☒ ☐ ☐ Drill on July 13, 2023. The agency also conducted a two-hour STC-certified Suicide Prevention Refresher Training from May 2023 through July 2023. (b) Screening, Identification Assessment and Policy 932.7 Screening and Referral Precautionary Protocols MAYSI ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake Policy 932.7 processes shall be trained in screening youth for risk of suicide. The facility utilizes the MAYSI to screen for suicide risk. The facility conducted MAYSI ☒ ☐ ☐ refresher training for staff from May 2023 through August 2023. (3) All youth who have been identified during the Policy 932.8 Assessment intake screening process to be at risk of suicide shall ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to Policy 932.8 ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Policy 932.8 Assessment assessment and/or services. Policy 932.10 Juvenile Facility Staff Responsibilities When Placing Youth on ☒ ☐ ☐ Safety Watch Policy 932.11 Duty Officer (DO)/Supervising Probation Officer (SPO) Responsibilities 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 11 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Procedures for monitoring of youth identified at risk Policy 932.9 Increased Monitoring ☒ ☐ ☐ for suicide. (e) Safety Interventions Policy 932.9 (1) Procedures to address intervention protocols for Policy 932.13 Safe Housing ☒ ☐ ☐ youth identified at risk for suicide which may include, Policy 932.15 Treatment but are not limited to: (A) Housing consideration Policy 932.13 Policy 932.13.1 Placement of Youth on ☒ ☐ ☐ Suicide Watch in a Room (B) Treatment strategies including trauma- Policy 932.15 ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff Policy 932.14 Responding to an Active how to respond to youth who exhibit suicidal ☒ ☐ ☐ Suicide behaviors. (f) Communication Policy 932.7 Screening and Referral (1) The intake process shall include communication with the arresting officer and family Law enforcement’s response to this inquiry is guardians regarding the youth’s past or present documented on the Juvenile Application for suicidal ideations, behaviors or attempts. Petition or on the Affidavit for Detention. Parents/Guardians are questioned by the ☒ ☐ ☐ Intake Officer and the information is recorded on the Juvenile Admittance Intake Packet Questionnaire is completed at intake. Reviewed 10 admissions which affirmed the facility is in compliance with this element of the regulation. (2) Procedures for clear and current information Policy 932.12 Downgrading or Removing sharing about youth at risk for suicide with youth Youth from Intensive Monitoring ☒ ☐ ☐ supervision, healthcare, and behavioral/mental Policy 932.16 Communication health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy 932.17: Debriefing Attempts Policy 932.18: Review of Suicide and (1) Process for administrative review of the ☒ ☐ ☐ Serious Self Injuries Behavior circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 932.17(a) ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Policy 932.17(a) ☒ ☐ ☐ youth. (h) Documentation Policy 932.9.1 Documentation (1) Documentation processes shall be developed to Policy 957 Reporting of Incident and ☒ ☐ ☐ ensure compliance with this regulation Other Information Youth identified at risk for suicide shall not be denied the Policy 932.13 Safe Housing opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 933 Reporting of Legal Actions Policy 933.4 Notification Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ The agency reported they had no legal action of confinement, filed against persons or legal entities for which they were required to provide responsible for juvenile facility operation. notification. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 12 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 934 Death and Serious Illness or OF A YOUTH WHILE DETAINED Injury of a Youth While Detained Policy 934.3 (1) Death of a Youth. Policy 934.5.3 Chief Probation Officer or (a) The facility administrator, in cooperation with Designee Responsibilities the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ The agency reported they had no deaths. procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 934 Death and Serious Illness or the facility administrator, shall develop written Injury of a Youth While Detained policies and procedures to assure there is a medical Policy 934.7 Medical and Operational and operational review of every in-custody death of Review a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 934.5 Required Written Reports the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 934.5 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 934.5.2 Facility Manager(s) (a) The facility administrator, in cooperation with Responsibilities the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 935.3 Population Accounting Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 936.4 BSCC Notification When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 13 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES Policy 937 Admittance Procedures Policy 937.3 (a-e) The facility administrator shall develop and implement written policies and procedures for admittance of youth When transferred to the Secure Track, the that emphasize respectful and humane engagement agency completes a Juvenile Transfer Packet with youth, and reflect that the admission process may for admission. Reviewed five packets which be traumatic to youth who may have already consist of Admittance Slips, Custody experienced trauma. Policies shall be trauma-informed, Commitment Time Notification, Orientation culturally relevant, and responsive to the language and Receipt, Ohio Youth Assessment System literacy needs of youth. In addition to the requirements Residential Tool, and a MAYSI screening. of Sections 1324 and 1430 of these regulations: The agency retains this information in its case management system. ☒ ☐ ☐ The facility is in compliance with this regulation. In August and September 2023, the agency conducted a BSCC compliance training covering policies as to admission and procedures for completing the Juvenile Admittance and Juvenile Transfer Packet. (a) the admittance process shall include: Policy 937.7 Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of ☒ ☐ ☐ This information is documented on the Welfare and Institution Code Section 627; Intake Questionnaire. Policy 937.9 (h) Admittance Requirements This information is documented on the (2) Offer of a shower; ☒ ☐ ☐ Intake Questionnaire. Interviews with youth affirmed being offered a shower at intake. (3) Documented secure storage of personal Policy 938 Personal Property ☒ ☐ ☐ belongings; Policy 1010.4: Frequency of Serving This information is documented on the (4) Offer of food upon arrival; ☒ ☐ ☐ Intake Questionnaire. Interviews with youth affirmed being offered food at intake. (5) Screening for physical and behavioral health Policy 937.6.1 Intake Health Screening and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Policy 937.10 (i) Admittance disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ Requirements and 1430 of these regulations; (7) Contact with Regional Center for the Policy 946.5 Developmentally Disabled Developmentally Disabled for youth that are Youth suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 14 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 1054 Transgender and Intersex (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Detainees (b) juvenile hall administrators shall establish written Policy 937.8 Detain/Release Decision criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy 937 Admittance Procedures juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform A Custody Commitment Time Notification ☒ ☐ ☐ them of program guidelines and provide written form is utilized to notify commitment youth of screening criteria for inclusion and exclusion from the the estimated program length. The youth will program. sign and receive a copy of this form. (d) juvenile halls shall develop policies and procedures Policy 940.4 Time Ordered that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 1008.5.1: Screening for Risk of ABUSE Sexual Victimization and Abusiveness The facility administrator shall develop and implement The agency utilizes the PREA Screening written policies and procedures to reduce the risk of Assessment located in its case management sexual abuse by or upon youth. The policy shall require system. Reviewed 10 screenings which facility staff to assess each youth within 72 hours of ☒ ☐ ☐ included the Transfer Packet Behavior Log admission based on the following information: and scoring located in the case management system. The facility is in compliance with this regulation. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Policy 1008.5.1 (a) (b) Gender nonconforming appearance or manner; or Policy 1008.5.1 (b) identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 1008.5.1 (c) (d) Age; ☒ ☐ ☐ Policy 1008.5.1 (d) (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 1008.5.1 (e) (f) Physical size and stature; ☒ ☐ ☐ Policy 1008.5.1 (f) (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 1008.5.1 (g) (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 1008.5.1 (h) (i) Physical disabilities; ☒ ☐ ☐ Policy 1008.5.1 (i) (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 1008.5.1 (j) (k) Any other specific information about the individual Policy 1008.5.1 (k) youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 1008.5. conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 1008.5.1 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 15 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1351 RELEASE PROCEDURES Policy 941 Release Procedures The facility administrator shall develop and implement Reviewed four releases from the SYTF which written policies and procedures for release of youth from consisted of the Juvenile Release Packet, custody which provide for: Transitional Re-Entry Plan, and release information located in the case management system. ☒ ☐ ☐ The facility is in compliance with this regulation. In August and September 2023, the agency conducted a BSCC compliance training covering release policies and procedures to complete the Juvenile Release Packet. Policy 941.6 Detention Control Officer (a) verification of identity/release papers; ☒ ☐ ☐ (DCO) Responsibilities Policy 941.6 (b) return of personal clothing and valuables; ☒ ☐ ☐ Youth sign acknowledgment of return of personal property as part of the Juvenile Release Packet. (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Policy 941.6 (d) notification to the facility health care provider in Policy 941.6 accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; and, An email is sent out to medical notifying them ☒ ☐ ☐ of the release, in addition, a phone call is made at the actual release. Documented in the client management system. Policy 941.6 Reviewed the Probation and Riverside County Office of Education Youth Transition Protocol. (e) notification of school staff; ☒ ☐ ☐ An email is sent out to medical notifying them of the release, in addition, a phone call is made at the actual release. Documented in the client management system. Policy 941.6 An email is sent out to medical notifying them (f) notification of facility mental health personnel. ☒ ☐ ☐ of the release, in addition, a phone call is made at the actual release. Documented in the client management system. The facility administrator shall develop and implement Policy 946.5 Institutional Assessment and policies and procedures for post-disposition youth to Case Plan coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and A Transitional and Re-entry plan is completed community-based services. upon release. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 16 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall develop and implement Policy 941.11 Temporary Release written policies and procedures for the furlough of youth Policy 941.11.2 Treatment Facilities: from custody. Furloughs ☒ ☐ ☐ A Furlough Agreement form is utilized for youth on temporary release as part of their commitment program. 1352 CLASSIFICATION Policy 942.1: Classification-Purpose and Scope The facility administrator shall develop and implement written policies and procedures on classification of Reviewed five Youth Classification Plans and youth for the purpose of determining housing placement five AMC-YTEC Unit Classification Plans in the facility. which include periodic supervisor reviews. Such procedures shall: ☒ ☐ ☐ Both forms incorporate periodic supervisor reviews. The facility is in compliance with this regulation. (a) provide for the safety of the youth, other youth, Policy 942.4 Classification Assignment facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 942.3 ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 942.3 admittance to the facility; classification factors shall Policy 942.4 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 942.4.2 Review provisions that consider the level of supervision and the youth's behavior while in custody; and, Periodic reviews are to be completed at a ☒ ☐ ☐ minimum every thirty days. Provided technical assistance to address if the periodic reviews align with commitment program objectives as little change occurs every 30 days. (e) provide that facility staff shall not separate youth Policy 942.4 from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 1054.4 Housing transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 17 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 1054 Transgender/Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☒ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Policy 1054.6 Addressing identity and shall refer to the youth by the youth’s Transgender/Intersex Youth preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 1054.7 Clothing themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 1054.4 Housing best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house ☒ ☐ ☐ youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 1054.8 Medical and Behavioral and intersex youth have access to medical and Health Providers ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 1054.4 necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 1054.5 Searches youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 944 Orientation The facility administrator shall develop and implement Youth are oriented upon admission and written policies and procedures to orient a youth prior to provided a Juvenile Treatment Orientation placement in a living area. Both written and verbal Handbook-Pathways to Success. An information shall be provided and supplemented with ☒ ☐ ☐ Orientation Handbook receipt is signed by the video orientation if feasible. Provision shall be made to youth and staff. Reviewed seven orientation provide accessible orientation information to all receipts. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall The facility is in compliance with this include information that addresses: regulation. (a) facility rules including contraband and searches and Policy 944 (a) ☒ ☐ ☐ disciplinary procedures; 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 18 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) facility’s system of positive behavior interventions Policy 944 (c) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 944 (v) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 944 (d) (e) the existence of the grievance procedure, the steps Policy 944 (b) that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 944 (e) ☒ ☐ ☐ court process; (g) access to routine and emergency health and Policy 944 (f) ☒ ☐ ☐ mental health care; (h) access to education, religious services, and Policy 944 (g) ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 944 (h) (j) opportunity for personal hygiene and daily showers Policy 944 (i) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 944 (j) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 944 (k) ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 944 (o) ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 944 (p) (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 944 (q) (p) non-discrimination policy and the right to be free Policy 944 (r) from physical, verbal or sexual abuse and harassment ☒ ☐ ☐ by other youth and staff; (q) availability of services and programs in a language Policy 944 (s) ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 944 (t) ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 944 (u) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ Parents/guardians are referred to the questions and provides contact information for the Riverside County Probation Website for facility, medical, school and mental health; and, access to the Orientation Handbook. (t) a process by which youth may request access to Title Policy 944 (w) ☒ ☐ ☐ 15 Minimum Standards for Juvenile Facilities. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 19 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354 SEPARATION Policy 945 Separation The facility administrator shall develop and implement Reviewed from the SYTF 14 instances from written policies and procedures that address: March 2023 to August 2023 in which the youth chose to self-separate. These instances were documented on the Medical Separation (MS)/Self-Placed Separation (SPS) Form. The form tracks Title 15 ☒ ☐ ☐ requirements and staff must document hourly observations. For youth on SPS, the goal is to encourage the youth to rejoin the group in the shortest duration. The facility is in compliance with this regulation. (a) separation of youth for reasons that include, but are Policy 945.1.1 Definitions not be limited to, medical and mental health conditions, Policy 945.4 Separations ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 945.3 ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 945.4 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 945.4 ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Policy 945.4 separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 945.4 of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 20 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Policy 1053 Room Confinement (a) The facility administrator shall develop and Reviewed five instances of room confinement implement written policies and procedures addressing from the SYTF which consisted of the confinement of youth in their room that are documentation outlined in an Incident Report consistent with Welfare and Institutions Code Section and Juvenile Facility Room Confinement 208.3. The placement of a youth in room confinement Report. All were for fighting or threatening shall be accomplished in accordance with the following other youth or staff. Staff effectively guidelines: documented the behavior that justified the room confinement in the ☒ ☐ ☐ comments/counseling sheet. No room confinement lasted longer than four hours. The facility is in compliance with this regulation. Two of the youth interviewed had been placed in room confinement, one for fighting and the other for causing a safety and security issue. One indicated their room confinement lasted thirty minutes, the other said an hour. (1) Room confinement shall not be used before Policy 1053.3 other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 1053.3 purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy 1053.3 that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy 1053.4 Use of Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 1053.4 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 1053.4 (3) Develop an individualized plan that includes the Policy 1053.4 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 1053.4 ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement Policy 1053.4 and the basis for the extension, the date and time Policy 1053.4 Documentation the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 1053.4 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 1053.4 facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 1053.3 single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 21 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) This section does not apply to youth or wards in Policy 1053.3 ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 1053.3 conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 1053.3 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 1053.3 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 946 Institutional Assessment and Case Plan The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for assessment and case planning. (a) Assessment: Policy 946.4 The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 946.4 (1) A case plan shall be developed for each youth held for at least 30 days or more and created within Reviewed 10 Treatment Case Plans which 40 days of admission. were created in conjunction with the OYAS ☒ ☐ ☐ Residential Tool. In addition, within 30 days of commitment, an Individual Rehabilitation Plan is completed and submitted to the Court. (2) The institutional plan shall include, but not be Policy 946.4 ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Policy 946.4 ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy 946.4 a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 946.4 the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 22 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) a transition plan, the contents of which shall be Policy 946.4 subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ A Transitional and Re-Entry Plan is 1351; and, completed before release in conjunction with probation, school, medical and mental health. (5) in as much as possible and if appropriate, the Policy 946.4 plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy 947 Counseling and Casework Policy 947.5 Documentation The facility administrator shall develop and implement written policies and procedures ensuring the availability ☒ ☐ ☐ Reviewed 10 Behavioral Health referrals of appropriate counseling and casework services for all which were responded to timely by the youth. Policies and procedures shall ensure: service provider. (a) youth will receive assistance with needs or concerns Policy 947.4 Staff Responsibilities that may arise; Policy 947.4.1 Behavioral Health Referrals Policy 947.4.2 Behavioral Health Requests ☒ ☐ ☐ Policy 947.5 Staff are to report their observations and concerns about a youth’s emotional state to the Duty Officer and document them in the case management system and unit logs. (b) youth will receive assistance in requesting contact Policy 947.4.3 Other Requests with parents, other supportive adults, attorney, clergy, probation officer, or other public official; and, Request to Contact forms are in the living ☒ ☐ ☐ unit. Youth can also utilize the Youth Behavioral Health Service Request which is located and accessible in the living unit. (c) youth will be provided access to available resources Policy 947.6 Services Provided ☒ ☐ ☐ to meet the youth’s needs. 1357 USE OF FORCE Policy 948 Use of Force Policy 948.3 The facility administrator, in cooperation with the Policy 948.12 Inappropriate Use of Force by responsible physician, shall develop and implement Staff written policies and procedures for the use of force, which may include chemical agents. Force shall never Reviewed five Use of Force Reports from the be applied as punishment, discipline, retaliation or SYTF. The reports involved youth involved in treatment. fights, threatening staff, or other youth. Staff (a) At a minimum, each facility shall develop policies consistently document attempts to de- and procedures which: escalate or utilize lesser uses of force. ☒ ☐ ☐ The facility is in compliance with this regulation. The video is reviewed on all use-of-force incidents by the Duty Officer and facility management. A Use of Force Review is convened once a month. (1) restricts the use of force to that which is deemed Policy 948.1.1 Definitions reasonable and necessary, as defined in Section Policy 948.3 ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 23 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) outline the force options available to staff including Policy 948.1.1 Definitions both physical and non-physical options and define Policy 948.5 Interventions when those force options are appropriate. Policy 948.8 Defense Techniques ☒ ☐ ☐ Policy 948.9 Physical Restraints (3) describe force options or techniques that are Policy 948.12 Inappropriate Use of Force by ☒ ☐ ☐ expressly prohibited by the facility. Staff (4) describe the requirements of staff to report any Policy 948.12 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy 948.13 Incident Report Documentation includes time period and procedure for documenting Policy 957 Reporting of Incidents and Other and reporting the use of force, including reporting Information requirements of management and line staff and Policy 948.13.1 Duty Officer (DO)/Supervising procedures for reviewing and tracking use of force Probation Officer (SPO) incidents by supervisory and or management staff, ☒ ☐ ☐ Policy 948.13.2 Facility Managers’ which include procedures for debriefing a particular Responsibilities incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that The incident reports consistently address may have been experienced by staff and /or the youth debriefing of youth and staff for trauma. involved. (6) Include an administrative review and a system for Policy 948.13.2 ☒ ☐ ☐ investigating unreasonable use of force. (7) define the role, notification, and follow-up Policy 948.7 Physical Restraint procedures required after use of force incidents for Techniques medical, mental health staff and parents or legal Policy 948.8 Defense Techniques guardians. 948.10.4 Once Staff Decide to Use OC Spray The incident reports document required ☒ ☐ ☐ notifications. Medical staff are immediately notified and respond to the units to provide clearance or direct follow-up care. Provided technical assistance to the agency to clarify policy to ensure notifications are provided in all use-of-force incidents and not those just involving injury or chemical agents. (8) describe the limitations of use of force on pregnant Policy 948.11 Use of Force Involving youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ Pregnant Youth and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 948.10 Chemical Agents/Oleoresin option shall include policies and procedures that: Capsicum (OC) Spray (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and the approved method of deployment for those chemical agents. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 24 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) mandate that chemical agents only be used when Policy 948.10.2 When to Use OC Spray there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts Staff consistently document attempts to de- have been unsuccessful or are not reasonably escalate and warn youth of the use of possible. chemical agents. Interviews with youth who had been involved in Use of Force involving chemical agents ☒ ☐ ☐ indicated it depended on the staff if they were warned they were going to get OC sprayed. Another youth interviewed who was not involved in any incidents involving OC spray indicated staff do give warnings. It was recommended to the agency to continue to clearly document why or why not an OC warning was given in the incident report. (3) outline the facility’s approved methods and Policy 948.10.5 OC Spray Aftercare timelines for decontamination from chemical agents. Procedures This shall include that youth who have been exposed to chemical agents shall not be left unattended until Youths are placed on Direct Visual that youth is fully decontaminated or is no longer Supervision for one hour after being exposed suffering the effects of the chemical agent. to chemical agents. If they decline decontamination the youth is directly supervised for two hours. The OC Spray ☒ ☐ ☐ Checklist ensures all elements of this regulation are met. Youth interviewed who were involved in a use of force incident involving chemical agents indicated they were directly taken to decontaminate and were never left alone. They indicated they told staff when they were no longer suffering the effects. (4) define the role, notification, and follow-up Policy 948.10.4 Once Staff Decide to procedures required after use of force incidents Use OC Spray involving chemical agents for medical, mental health Policy 948.10.5 (g) staff and parents or legal guardians. Policy 948.13.1 Duty Officer/Supervising ☐ ☐ ☐ Probation Officer The incident reports consistently document all required notifications after use-of-force incidents involving chemical agents. (5) provide for the documentation of each incident of Policy 948.13 Incident Report use of chemical agents, including the reasons for Documentation which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Policy 948.4 Required Training require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions Policy 948.8 ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 948.8 ☒ ☐ ☐ application. (3) signs or symptoms that should result in Policy 948.8 ☒ ☐ ☐ immediate referral to medical or behavioral health. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 25 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) instruction on the Constitutional Limitations of Policy 948.8 ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 948.8 ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Policy 948.8 ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 951: 1.1 Use of Physical Restraints: Definitions The facility administrator, in cooperation with the responsible physician and mental health director, shall The facility had no use of restraints incidents develop and implement written policies and procedures ☒ ☐ ☐ pertaining to this regulation this inspection for the use of restraint devices. Restraint devices cycle. Compliance is based on policy. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Policy 951.3 who present an immediate danger to themselves or Policy 951.4 Prior to Using Restraints others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 951.3 discipline, or as a substitute for treatment. The use of Policy 951.5 Use of and Application of restraint devices that attach a youth to a wall, floor or Physical Restraints other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 951.3 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 951.4 Prior to Using Restraints of the facility manager or designee. The facility manager Policy 951.6 Requirements for may delegate authority to place a youth in restraints to a Continued Use of Physical Restraints ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 951.6 Requirements for retention shall be secured as soon as possible, but no Continued Use of Physical Restraints later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 951.6 possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Policy 951.5 to ensure that the restraints are properly employed, and Policy 951.6 to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 26 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In addition to the requirements above, policies and Policy 951.5 procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Policy 951.9 Medical and Behavioral certain restraint devices and/or techniques. ☒ ☐ ☐ Health Guidelines Regarding Physical Restraints (c) acceptable restraint devices. Policy 951.1.1 Definitions ☒ ☐ ☐ The agency utilizes handcuffs, shackles, waist chains, and the WRAP. (d) signs or symptoms which should result in immediate Policy 951.9 ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 951.9 ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 951.6: Requirements for restraint devices, all youth shall be housed alone or in a Continued Use of Physical Restraints ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 951.9 (h) exercising of extremities. ☒ ☐ ☐ Policy 951.9 1358.5 USE OF RESTRAINT DEVICES FOR Policy 952 Use of Physical Restraints for MOVEMENT AND TRANSPORTATION Movement and Transportation within the WITHIN THE FACILITY. Facility The Facility Administrator, in cooperation with the A Use of Physical Restraint for Transportation responsible physician and behavioral/mental health Assessment Form is used to determine the director, shall develop and implement written policies minimum level of restraint for known and procedures for the use of restraint devices when the ☒ ☐ ☐ transportation inside and outside of the purpose is for movement or transportation within the facility. Reviewed 10 assessments in which facility that shall include the following: lesser restraints were authorized in five instances. The facility is in compliance with this regulation. (a) identification of acceptable restraint devices, staff Policy 952.1 Purpose and Scope approved to utilize restraint devices and the required training. The policy applies to all facility staff. Policy 952.1.1 Definition ☒ ☐ ☐ Handcuffs, shackles, waist chains and the WRAP is authorized for use by the agency. Policy 952.5 General Safety Guidelines 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 27 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) the circumstances leading to the application of Policy 952.4 Assessment restraints must be documented. A review of incident reports involving the use of mechanical restraints by staff indicates their use was for assaultive or non-compliant behavior resulting in a safety or security issue. The youth were transported away from the incident to their rooms where the ☒ ☐ ☐ restraints were removed. Reports also indicate youth were not placed in mechanical restraints if staff were able to use the least restrictive means. The facility is in compliance with this regulation. (c) an individual assessment of the need to apply Policy 952.3 restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 952.3 with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 952.6.1 Pregnant youth accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 954 Safety Room Procedures (a) The facility administrator, and where applicable, in The facility does not have a safety room. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 28 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 955 Searches Policy 955.3 The facility administrator shall develop and implement written policies and procedures governing the search of ☒ ☐ ☐ youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety Policy 955.3 and security of the facility, public, visitors, youth, and staff. The agency utilizes the Tek 84 body scan ☒ ☐ ☐ machine for new intakes and suspicion of contraband. Perimeter, unit, and room searches are conducted daily and a canine search is conducted monthly. (b) Searches shall be conducted in a manner that Policy 955.3 preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy 955.6 Strip Search/Visual Body Cavity searches shall comply with Penal Code Section 4030. Search Guidelines Reviewed 4 strip search authorization forms conducted since the last inspection. Two were ☒ ☐ ☐ for weapons and two were for contraband. Items were seized in three of these searches. The facility is in compliance with this regulation. (d) Physical body cavity searches shall only be Policy 955.9 Physical Body Cavity ☒ ☐ ☐ conducted by a medical professional. Search 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 29 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Any youth held after a detention hearing shall only Policy 955.8 Post-Detention Hearing be strip searched with prior approval of a supervisor Searches when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 1054.5 Searches ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Policy 955.4.1 Cross-Gender Searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 956: Grievance Procedure The facility administrator shall develop and implement Policy 956.3 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any Reviewed grievances from November 2022 condition of confinement, including but not limited to and February 2023. If a grievance involves health care services, classification decisions, program staff, video cameras will be reviewed. participation, telephone, mail or visiting procedures, Provided technical assistance to ensure food, clothing, bedding, mistreatment, harassment or collaborative agencies respond to the violations of the nondiscrimination policy. There shall be grievance and not just have facility staff no time limit on filing grievances. Policies and attempt to resolve the issue without their procedures shall include provisions whereby the facility input. In addition, it was discussed with the manager ensures: agency delineating on the form when a grievance is initially responded to and ☒ ☐ ☐ resolved as not all grievances can be resolved on the same day. The facility is in compliance with this regulation. Two of the three youths interviewed had filed a grievance. Neither of the youth were satisfied with the outcome but noted staff did address their concern with them. All youth indicated the grievance form was always available and they knew how to submit a grievance. A confidential grievance box is located in every unit. (a) a grievance form and instructions for registering a Policy 956.5 Grievance Policy and grievance, which includes provisions for the youth to ☒ ☐ ☐ Forms Accessibility have free access to the form; (b) the youth shall have the option to confidentially file Policy 956.6 Process for the grievance or to deliver the form to any youth ☒ ☐ ☐ Submitting/Resolving a Grievance supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy 956.6 ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 956.6 grievances within three (3) business days, grievances Policy 956.9 Food Services, Education, that relate to health and safety issues must be Health Care, Behavioral Health Grievances. addressed immediately; ☒ ☐ ☐ The facility was given technical assistance to ensure they track and review grievances within the required time frames as outlined in this regulation. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 30 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) The youth may elect to be present to explain Policy 956.6 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 956.6 ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 956.7 Unresolved Grievances/ which includes the reasons for the decisions; Appeals ☒ ☐ ☐ Policy 956.12 Resolution and Documentation of Grievances (f) a system which provides that any appeal of a Policy 956.7 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 956.7 business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy 956.10 Reporting Sexual Abuse and methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Sexual Harassment references PREA Policies Whether or not associated with a grievance, concerns Policy 324 Complaints Against Staff of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 957 Reporting of Incidents and Other Information A written report of all incidents which result in physical Policy 957.4.1 Reporting Requirements harm, use of force, serious threat of physical harm, or Policy 957.4.2 Submittal Process death of an employee, youth or other person(s) shall be maintained. Such written record shall be prepared by the Reviewed incident reports for use of force, staff and submitted to the facility manager by the end of ☒ ☐ ☐ room confinement, separation, mechanical the shift, unless additional time is necessary and restraints, and suicide safety watches which authorized by the facility manager or designee. indicated the facility is in compliance with this regulation. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 960 DNA Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Policy 960.7 Refusal to Submit DNA (a) Pursuant to Penal Code Section 298.1 authorized The agency does not use force to collect law enforcement, custodial, or corrections personnel DNA. If a youth refuses to submit a DNA including peace officers, may employ reasonable force ☒ ☐ ☐ sample the matter is addressed with the to collect blood specimens, saliva samples, and thumb Court. or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 960 reasonable force” shall be defined as the force that Policy 960.7 an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 960 efforts to secure voluntary compliance. Efforts to Policy 960.7 secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 31 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The force shall not be used without the prior written Policy 960 authorization of the supervising officer on duty. The Policy 960.7 authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell The agency does not use force to collect extraction, the extraction shall be videotaped. Video DNA. shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 961 Education Program Policy 961.3 (a) School Programs The County Board of Education shall provide for the The Riverside Office of Education operates all administration and operation of juvenile court schools in the agency’s facility schools. The schools are conjunction with the Chief Probation Officer, or designee WASC accredited. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy Education Program Evaluation completed on and procedures to ensure communication and October 6, 2022, by Monica Hatcher, coordination between educators and probation staff. Principal with San Bernadino County Culturally responsive and trauma-informed approaches Superintendent of Schools. should be applied when providing instruction. Education staff should collaborate with the facility administrator to Staff for all facility schools: use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ • Principal request an annual review of each required element of the • Transition Counselor program by the Superintendent of Schools, and a report • Academic Counselor or review checklist on compliance, deficiencies, and • 3 registrars (one for each facility) corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be • Social Worker delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall SYTF campus has one teacher and one aide. conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the An interview with the principal indicates facility administrator or designee shall review each item communication with the facility is positive and with the Superintendent of Schools and shall take occurs frequently. School staff participate in whatever corrective action is necessary to address each daily huddles, treatment team meetings, and deficiency and to fully protect the educational interests of monthly and quarterly meetings. all youth in the facility. (b) Required Elements Policy 916.5 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 916.5 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 32 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) The course of study shall comply with the State Policy 916.5 Education Code and include, but not be limited to, courses required for high school graduation. Students receive instruction in English, Math, Physical Education and CORE courses. ☒ ☐ ☐ Intervention and credit recovery services are provided to youth. In addition, ethnic, dance and cybersecurity enrichment programs are offered to the youth. (2) Information and preparation for the High School Policy 916.5 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 916.5 ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Policy 916.5 Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 916.5 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy 916.5 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Students attend 330 minutes of school each education staff, must ensure that operational day except Wednesday which is a minimum ☒ ☐ ☐ procedures do not interfere with the time afforded for day of 240 minutes. the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy 916.5 of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 916.6 School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action The school utilizes PBIS with incentives for ☒ ☐ ☐ in the school setting and be integrated into the positive behavior. The school does not facility's overall behavioral management plan and suspend youth and works closely with facility security system. staff to ensure youth attend school daily. (2) School staff shall be advised of administrative Policy 916.6 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 916.6 Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 916.6 education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 33 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Provisions for Special Populations Policy 961.7 Provisions for Special (1) State and federal laws and regulations shall be Populations observed for all individuals with disabilities or suspected disabilities. This includes but is not limited All teachers are dual credentialed in general ☒ ☐ ☐ to child find, assessment, continuum of alternative and special education. placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 961.7 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 961.8 Educational Screening and (1) Youth shall be interviewed after admittance and a Admission ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 961.8 (B) Home Language Survey and the results of the Policy 961.8 ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Policy 961.8 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 961.8 (2) Youth will be immediately enrolled in school. Policy 961.8 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 961.8 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Policy 961.8 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 961.9 Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 961.9 provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 961.10 Transition and Re-Entry (1) The Superintendent of Schools and the Chief Planning Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The transition counselor coordinates with the ☒ ☐ ☐ including the development of an education transition home school district for all youth released. plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 34 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Post-Secondary Education Opportunities Policy 961.11 Post-Secondary Education (1) The school and facility administrator should, Opportunities whenever possible, collaborate with local post- secondary education providers to facilitate access to A Special Academic Instruction Teacher educational and vocational opportunities for youth facilitates education for youth beyond high ☒ ☐ ☐ that considers the use of technology to implement school. They collaborate with Riverside City these programs. College and Probation and currently have 25 youths across all facilities enrolled in college. In addition, the teacher assists in coordinating vocational programming. 1371 PROGRAMS, RECREATION, AND Policy 962 Recreation, Programs, and EXERCISE. Exercise Policy 962.3 The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 962.4.1 Minimum Requirements programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 962.4.1 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 962.4.1 be posted in the living units. Reviewed calendars for August 2023 which calculate Title 15 programming, recreation, and exercise along with other institutional operations. Confirmed the calendars were posted in the living units. The agency utilizes daily logs that track ☒ ☐ ☐ programming, recreation, and exercise. In addition, the agency utilizes program binders in which daily programming is documented and signed by youth. It was discussed with the agency to ensure programming is completely and consistently documented; technical assistance was provided to condense documentation into one consistent format. There will be a written annual review of the programs, Policy 962.4.1 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and Annual Review of Program, Recreation, and ☒ ☐ ☐ relevant to the population. Exercise was completed by Rachel Ligtenberg, Division Director, on September 18, 2023. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 35 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Policy 962.4.1 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, The agency has partnered with several evidence-based, best practice interventions that are community-based organizations and service culturally relevant and linguistically appropriate, or pro- providers and utilizes facility staff to ensure social interventions and activities designed to reduce programming needs are met. recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 Community-based organizations provide and 1356. Such programs may be provided under the Kids in Konflict. direction of the Chief Probation Officer or the County Office of Education and can be administered by county Chapman University Fowler School of Law partners such as mental health agencies, community Mediation Clinic conducts a Conflict based organizations, faith-based organizations or Resolution program. Probation staff. Programs may include but are not limited to: Riverside County District Attorney’s Crime Prevention Unit provides a Real Men Read program. Riverside University Health System- Behavioral Health provides the following programs: • Aggression Replacement Training (ART) • Moral Reconation Therapy (MRT) • Seeking Safety ☒ ☐ ☐ • Trauma-Focused Cognitive Behavior Therapy (TF-CBT) • A New Direction • Change Model • Wraparound Services California Family Life Center provides employment and education opportunities through the Workforce Innovation and Opportunity Act. Staff-led programming includes: • 100-Hour Reentry Pre-Release Program • Drug-Free World • Human Relations Media • Restorative Justice • Money Management • Healthy Living • Forward Thinking Journals Interviews with youth indicate they receive programming daily. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 36 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; Policy 962.4.1 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Policy 962.4.1 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and The youth interviewed stated that recreation ☒ ☐ ☐ entertainment. Activities shall be supervised and include in the unit includes games, watching orientation and may include coaching of youth. television, writing letters, drawing, and using the telephone. (c) Exercise. All youth shall be provided with the Policy 962.4.1 opportunity for at least one hour of large muscle activity ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period Policy 962.4.1 not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document Interviews with youth affirm they receive an ☒ ☐ ☐ the reasons why suspension of recreation and programs hour of large muscle activity every day occurs. outside unless the weather is too hot or it is raining. 1372 RELIGIOUS PROGRAM Policy 965 Faith-Based Program Policy 965.3 Policy The facility administrator shall provide access to religious Policy 965.4 Requests for Faith-Based services and/or religious counseling at least once each Services/Counseling week. Attendance shall be voluntary. A youth shall be Policy 965.5 Access to Faith-Based allowed to participate in an activity outside of their room ☒ ☐ ☐ Services/Counseling if he/she elects not to participate in religious programs. Religious programs shall provide for: Upon admission, a Right to Religious Services and/or Religious Counseling form is completed. Policy 965.3 (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy 965.9 Faith-Based Programs Policy 965.3 Policy 965.4 (b) availability of clergy; and, ☒ ☐ ☐ Policy 965.8 Faith-Based Representatives Policy 965.3 Policy 965.4 (c) availability of religious diets. ☒ ☐ ☐ Policy 965.9.1 Diets 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 37 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1373 WORK PROGRAM Policy 966. 3 Work Program The facility administrator shall develop policies and The facility does not have a work program. procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy 968 Visiting Policy 968.3 The facility administrator shall develop and implement written policies and procedures for visiting, that include Visiting occurs on Saturday and Sunday at provisions for special visits. Youth shall be allowed to various times for each housing unit. receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ Interviews with youth indicate visiting occurs members, such as grandparents and siblings, and as scheduled and has not been canceled. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in The facility is in compliance with this conjunction with the youth’s case plan or in the best regulation. interest of the youth. All visits shall occur at reasonable times, subject only to Policy 968.3 the limitations necessary to maintain order and security. Policy 968.4 Requirements Policy Visitation shall not be denied solely based on the visitor’s 968.5 Visiting Rules criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 968.4 per week. Visits may be supervised, but conversations Policy 968.5 ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy 968.6 Professional Visitation minimum and/or outside of the regular visiting hours, Policy 968.7 Special Visitation shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 968.4 alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE Policy 970 Correspondence The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 970.4 Authorized Correspondence ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Policy 970.4 (c) youth may correspond confidentially with state and Policy 970.6.1 Privileged Mail federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 38 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) incoming and outgoing mail, other than that described Policy 970.6.2 Non-Privileged Mail in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 972 Telephone Access Policy 972.4 Detention Control Telephone The administrator of each juvenile facility shall develop Calls and implement written policies and procedures to provide Policy 972.5 Telephone Calls After youth with access to telephone communications. ☒ ☐ ☐ Admittance Upon admission, the youth is provided the telephone policy through the Inmate Call Engine (ICE) phone contract. 1377 ACCESS TO LEGAL SERVICES Policy 973 Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 973.4 (a) Access to Courts and ☒ ☐ ☐ attorneys and their authorized representatives; Legal Services (b) provision for confidential consultation with attorneys; Policy 973.4 (a) ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Policy 973.4 (a) ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 976 Incentives and Discipline Process Policy 976.3 The facility administrator shall develop and implement written policies and procedures for the discipline of youth Points and incentives are utilized to meet that shall promote acceptable behavior; including the use daily and weekly behavior goals. Discipline of positive behavior interventions and supports. ☒ ☐ ☐ may result in loss of points or incentives. Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Policy 976.3 (a) (b) daily shower, access to drinking fountain, toilet and Policy 976.3 (b) ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 976.3 (c) (d) contact with parent or attorney; ☒ ☐ ☐ Policy 976.3 (d) (e) exercise; ☒ ☐ ☐ Policy 976.3 (e) (f) medical services and counseling; ☒ ☐ ☐ Policy 976.3 (f) (g) religious services; ☒ ☐ ☐ Policy 976.3 (g) (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 976.3 (h) (i) the right to send and receive mail; ☒ ☐ ☐ Policy 976.3 (i) (j) education; and, ☒ ☐ ☐ Policy 976.3 (j) (k) rehabilitative programming. ☒ ☐ ☐ Policy 976.3 (k) The facility administrator shall establish rules of conduct Policy 976.3 and disciplinary penalties to guide the conduct of youth. Policy 976.5 Minor Rule Violations Policy Such rules and penalties shall include both major 976.8 Major Rule Violations violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 39 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1391 DISCIPLINE PROCESS Policy 976 Incentives and Discipline Process The facility administrator shall develop and implement written policies and procedures for the administration of The agency utilizes a positive incentive discipline which shall include, but not be limited to: program in which youth earn points for additional privileges or special items. Discipline for minor rule violations can include failure to earn points. For major rule violations discipline imposed may include a loss of points, privileges, and incentives. The agency utilizes a Disciplinary Hearing Acknowledgement, Disciplinary Hearing ☒ ☐ ☐ Request, Disciplinary Hearing Rights, Disciplinary Hearing Officer Report and Summary, and Disciplinary Hearing Appeal form to ensure regulation requirements are met. Reviewed 7 discipline process incidents from the SYTF primarily for fighting. The hearing was waived in five incidents. Two requested a hearing in which one substantiated the consequence and the other modified the consequence. The facility is in compliance with this regulation. (a) designation of personnel authorized to impose Policy 976.3 ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 976.3 (c) definition of major and minor rule violations and their Policy 976.5 Minor Rule Violations consequences, and due process requirements; Policy 976.6 Discipline for Minor Rue Violations ☒ ☐ ☐ Policy 976.8 Major Rule Violations Policy 976.9 Discipline for Major Rule Violations (d) trauma-informed approaches and positive behavior Policy 976.3 ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 976.3 counseling, advising the youth of expected conduct Policy 976.5 Minor Rule Violations imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Policy 976.7 Procedure for the Appeal accompanied by written documentation and a policy of Process for Minor Discipline review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy 976.3 ☒ ☐ ☐ be documented and require the following: Policy 976.6 Major Rule Violations Policy 976.10 Procedure for Due (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Process for Major Discipline (2) accommodations provided to youth with Policy 976.3 disabilities, limited literacy, and English language ☒ ☐ ☐ Policy 976.10 learners; (3) hearing by a person who is not a party to the Policy 976.10 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 976.10.1 Disciplinary Hearing ☒ ☐ ☐ evidence and testimony; Process/DHO Responsibilities (5) provision for youth to be assisted by staff in the Policy 976.10 ☒ ☐ ☐ hearing process; 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 40 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 976.11 Procedures for the Appeal (6) provision for administrative review. ☒ ☐ ☐ Process for Major Discipline (g) violations that result in a removal from camp or Policy 976.10 commitment program, but not a return to court, will ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Policy 987 Management of Communicable DISEASES. Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Policy 997 Medical Clearance/Intake Health (a) Intake health screening procedures; ☒ ☐ ☐ Screening (b) Identification of relevant symptoms; ☒ ☐ ☐ Policy 987.6 Suspected Exposure of a Youth (c) Referral for medical evaluation; ☒ ☐ ☐ Policy 987.6 Policy 987.8 Medical Consultation, Evaluation (d) Treatment responsibilities during detention; ☒ ☐ ☐ and Treatment (e) Coordination with public and private community- Policy 987.8 ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Policy 987.5 (c) (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Policy 987.5 (c) The policies and procedures shall be updated as Policy 987.5 (b) necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 990.4.1 Youth Referrals/Requests (EXCERPT) Policy 1000.4 Youth Requests for Health Care Services The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to A locked box is accessible in living units for establish a daily routine for youth to convey requests for the youth to confidentially convey requests for emergency and non-emergency medical, dental and medical, dental, and mental health services. behavioral/mental health care services. ☒ ☐ ☐ The youth interviewed were aware of the confidential box and indicated they are seen timely after submitting a request, either the same day or the next. Youth indicated they could also directly ask medical, mental health staff or probation staff to be seen. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 1018 Standard Facility Clothing Issue The youth’s personal clothing, undergarments and The clothing worn by youth was observed to footwear may be substituted for the institutional clothing be in good repair, free of stains, and well- and footwear specified in this regulation. The facility has ☒ ☐ ☐ fitted. The youth interviewed indicated if they the primary responsibility to provide clothing and needed new underwear, outer clothing, or footwear. Clothing provisions shall ensure that: shoes, they could ask staff and they would receive the items. (a) Clothing is clean, reasonably fitted, durable, easily Policy 1018.4 (a) Issuance of Clothing ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 1018.4 (c) ☒ ☐ ☐ for youth shall consist of but not be limited to: 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 41 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Socks and serviceable footwear; ☒ ☐ ☐ Policy 1018.4 (c)(1) (2) Outer garments; ☒ ☐ ☐ Policy 1018.4 (c)(5) (3) New non-disposable underwear which shall Policy 1018.4 (3)(5) ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Policy 1018.4 (c)(4) ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required Policy 1018.4 (b) by local ordinances for the commercial laundries and ☒ ☐ ☐ dried completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Policy 1018.4 (a)(8) 1482 CLOTHING EXCHANGE Policy 1020.4 Frequency The facility administrator shall develop and implement Interviews with youth confirm they are written policies and site-specific procedures for the receiving clean clothing daily. cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 1022 Control of Vermin and PERSONAL CLOTHING Ectoparasites in Youths’ Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 1024 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 1024 (a) (b) Toothpaste; ☒ ☐ ☐ Policy 1024 (b) (c) Soap; ☒ ☐ ☐ Policy 1024 (c) (d) Comb; ☒ ☐ ☐ Policy 1024 (d) (e) Shaving implements; ☒ ☐ ☐ Policy 1024 (e) (f) Deodorant; ☒ ☐ ☐ Policy 1024 (f) (g) Lotion; ☒ ☐ ☐ Policy 1024 (g) (h) Shampoo; and, ☒ ☐ ☐ Policy 1024 (h) (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 1024 (i) 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 42 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Youth shall not be required to share any personal care Policy 1024 (j) items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 1025 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 1026 Shaving Policy 1026.3 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Policy 1027 Hair Care Services Policy 1027.3 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 1028 Standard Bedding and Linen Issuance Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living Interviews with youth confirm they are area who is expected to remain overnight, shall include, ☒ ☐ ☐ exchanging linen each week. They can but not be limited to: receive clean linen if needed before exchange day. (a) One mattress or mattress-pillow combination which Policy 1028.4 (a) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 1028.4 (b) ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 1028.4 (c) (d) One towel; and, ☒ ☐ ☐ Policy 1028.4 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 1028.4 (e) 1501 BEDDING LINEN EXCHANGE Policy 1029.4 Frequency The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 43 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The covering blanket shall be cleaned or laundered Policy 1029.4 once a month. ☒ ☐ ☐ Policy 1029.5 Soiled Bedding and Linen 1510 FACILITY SANITATION, SAFETY AND Policy 1031 Facility Sanitation, Safety, and MAINTENANCE Maintenance. The facility administrator shall develop and implement The interior and exterior of the facility are written policies and site-specific procedures for the extremely well-kept. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 44 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp The facility is not a camp. Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ Dependent or neglected minors who are defined under ☒ Violation Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☒ ☐ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate ☒ ☐ ☐ workers or “Scared Straight” programs) are not allowed Violation in the facility in a manner that allows contact with minors. 7426 Riverside Secure Youth Treatment Facility SYTF PRO 23-24 Page 45 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7423, 7425 & 7426 FACILITY: Alan M. Crogan Youth Treatment Education Center (YTEC), TYPE: Camp, JH RC: Camp 60 Alan M. Crogan Youth Treatment Education Center-Detention (YTEC-D), & SYTF JH 6 Riverside Secure Youth Treatment Program-Pathways SYTF 40 FIELD REPRESENTATIVE: Shay Molennor DATE: October 13, 2023 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Unit 2-YTEC Commitment Single 2009 16 1 1 16 75.03 sq. ft 1 1 1 Single 2009 2 1 1 2 79.05 sq. ft. 1 1 1 Single 2009 1 1 1 1 71.67 sq. ft. 1 1 1 Single 2009 1 1 1 1 100.82 sq. ft. 1 1 1 ADA Note: Four showers, one toilet, two wash basins, and two faucets are located in the dayroom. The dayroom is 3,184 sq. ft and the classroom is 743.7 sq. ft. Unit 3-YTEC Commitment Single 2009 16 1 1 16 75.03 sq. ft 1 1 1 Single 2009 2 1 1 2 79.05 sq. ft. 1 1 1 Single 2009 1 1 1 1 71.67 sq. ft. 1 1 1 Single 2009 1 1 1 1 100.82 sq. ft 1 1 1 ADA Note: Four showers, one toilet, two wash basins, and two faucets are located in the dayroom. The dayroom is 3,184 sq. ft and the classroom is 743.7 sq. ft. Unit 6-YTEC Commitment Dorm 2009 2 2 2 2 122 sq. ft. Dorm 2009 4 4 4 4 103 sq. ft. Dorm 2009 2 2 2 2 104 sq. ft. Dorm 2009 4 4 4 4 205 sq. ft. Dorm 2009 2 2 2 2 113 sq. ft. Dorm 2009 4 4 4 4 102 sq. ft. Dorm 2009 2 2 2 2 96 sq. ft *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7423+ Riverside YTEC, YTEC-D, Pathways CAMP JH SYTF LASE 23-24 - 1 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Note: Four showers, four toilets, four wash basins, and two faucets are located in the living unit. The dayroom is 1,323 sq. ft, the bonus room is 910 sq. ft., and the classroom is 548 sq. ft. Unit 1 YTEC-Detention Single 2009 1 1 1 1 112 sq. ft. 1 1 1 ADA Single 2009 5 1 1 5 85 sq. ft. 1 1 1 Note: Alpha is used as an assessment unit for detained youth before being transported to other facilities. A shower, washbasin, and toilet are located in the dayroom. Unit 4-SYTF Single 2009 16 1 1 16 75.03 sq. ft 1 1 1 Single 2009 2 1 1 2 79.05 sq. ft. 1 1 1 Single 2009 1 1 1 1 71.67 sq. ft. 1 1 1 Single 2009 1 1 1 1 100.82 sq. ft 1 1 1 ADA Note: Four showers, one toilet, two wash basins, and two faucets are located in the dayroom. The dayroom is 3,184 sq. ft and the classroom is 743.7 sq. ft. Unit 5-SYTF Single 2009 16 1 1 16 75.03 sq. ft 1 1 1 Single 2009 2 1 1 2 79.05 sq. ft. 1 1 1 Single 2009 1 1 1 1 71.67 sq. ft. 1 1 1 Single 2009 1 1 1 1 100.82 sq. ft 1 1 1 ADA Note: Four showers, one toilet, two wash basins, and two faucets are located in the dayroom. The dayroom is 3,184 sq. ft and the classroom is 743.7 sq. ft. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7423+ Riverside YTEC, YTEC-D, Pathways CAMP JH SYTF LASE 23-24 - 2 - J460 LAS JUV-05.dot (rev.12/2022) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7423, 7424 & 7426 FACILITY NAME: Alan M. Crogan Youth Treatment Education Center (YTEC), Alan M. FACILITY TYPE: Camp, JH & Crogan Youth Treatment Education Center-Detention (YTEC-D), Secure Youth SYTF Treatment Program-Pathways 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That X Apply): FIELD REPRESENTATIVE: Shay Molennor DATE: October 13, 2023 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of X youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used X for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area X per youth; 2. Provide no less than 45 square feet of floor space X and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the X youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 7423+ Riverside YTEC, YTEC-D, Pathways CAMP JH SYTF PHY 23-24 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy X sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy X sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or X other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an X individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or X slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7423+ Riverside YTEC, YTEC-D, Pathways CAMP JH SYTF PHY 23-24 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per X youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for X no more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section X 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for X facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like X surface. 1.2 The required recreation area shall contain no X single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow X compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide X security. 4. Access must be provided to a toilet, wash basin X and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall X be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk X and work area and a minimum of 28 square feet of floor space per minor. 7423+ Riverside YTEC, YTEC-D, Pathways CAMP JH SYTF PHY 23-24 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS A communication system shall be provided in each classroom to allow for immediate response to X emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small X group educational purposes. 1230.1.13 Safety room. The facility does not have a safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 X inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified X in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls X for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the X room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; X and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches X and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical X examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with X no single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 7423+ Riverside YTEC, YTEC-D, Pathways CAMP JH SYTF PHY 23-24 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a X minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the X same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- X person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, X bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with X a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms X and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 7423+ Riverside YTEC, YTEC-D, Pathways CAMP JH SYTF PHY 23-24 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting X in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably X furnished interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified X in Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain X as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security shall be provided as specified in Section X 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 7423+ Riverside YTEC, YTEC-D, Pathways CAMP JH SYTF PHY 23-24 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation X areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. X Showers shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely X anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. 7423+ Riverside YTEC, YTEC-D, Pathways CAMP JH SYTF PHY 23-24 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Night lighting is required in these areas to provide for good visibility for supervision and be conducive to X sleep. 1230.2.7 Padding. The facility does not have a safety room. Padding in safety rooms, padding shall cover the X entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor X of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal X objects; 5. Firmly bonded to all padded surfaces to prevent X tearing or ripping; and, 6. Without any exposed seams susceptible to tearing X or ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is X seating for one person. 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile X facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F X 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of X security must be provided near each wash basin specified in these regulations. 7423+ Riverside YTEC, YTEC-D, Pathways CAMP JH SYTF PHY 23-24 - 8 - J456 PHY 98 01 03 09 14 18 dot