Sacramento Probation (2023-2024 inspection cycle)

August 16, 2024 Marlon Yarber, Chief Probation Officer Sacramento County Probation Department 8745 Folsom Blvd. Sacramento, CA 95826 2023-2024 TARGETED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SACRAMENTO COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Yarber: A Targeted Inspection of the Sacramento County Probation Department has been completed. A pre-inspection briefing was held on Friday, May 10, 2024, and the following facilities were inspected on Tuesday, August 6, 2024: FACILITY NAME BSCC # FACILITY TYPE Sacramento County Youth Detention Facility 7437 JH Sacramento County VOYA Program 7439 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Title 15, California Code of Regulations. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Procedures Checklist for detailed information. Although not part of this inspection, we are aware of the delays in policy revisions for classification and additional programming opportunities for youth on Security 1 Status (serious or violent offenses) due to labor issues, that is impacting their contact visitation and movement as well as vocational and technical education. We discussed how the agency can maintain compliance with applicable Title 15 regulations during the delay; please keep us posted on progress towards resolution. An Exit Briefing with your staff was held on Tuesday, August 6, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Marlon Yarber Chief Probation Officer Page 2 Please email me at elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, ELIZABETH GONG Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Sacramento County Juvenile Court* Chair, Juvenile Justice Commission, Sacramento County* Chair, Board of Supervisors, Sacramento County* County Administrator, Sacramento County* Kristalyn McDonald, Chief Deputy Probation Officer, Sacramento JDF *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7437+ Sacramento Probation JH SYTF Targeted LTR 2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7437 FACILITY NAME: Sacramento County Youth Detention Facility (YDF) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Marlon Yarber, Chief Probation Officer; Julie Wherry, Assistant Chief Probation Officer; Brandi Curry, Chief Deputy Probation Officer (CDPO); Kristalyn McDonald, CDPO; Cheree Robinson, Assistant Chief Deputy Probation Officer (ACDPO); Michael Sanders, ACDPO; Jessica Elorduy, ACDPO; Jehan Girgis, Supervising Probation Officer (SPO); Youth: Journey, age 18; Nicholas, age 20; Rommell, age 17. FIELD REPRESENTATIVE: Elizabeth Gong DATE: August 6, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Chapter 3, Pages 1 and 2 Each juvenile facility shall: Chapter 3, Policy I-A (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility has 2 Watch Commanders, 11 programming, to provide for safety and security of youth ☒ ☐ ☐ Supervising Probation Officers, 4 Senior and staff, and meet established standards and Probation Officers, 10 Deputy Probation regulations; Officers, 160 Probation Assistants, and 79 Probation Aides. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent Chapter 3, Policy I-B exigent circumstances; The agency has compliant staffing ratios to ☒ ☐ ☐ ensure no services are denied for youth. We note Deputy Probation Officers assist with programming. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Chapter 3, Policy I-C ☒ ☐ ☐ There is always a minimum of two Senior or Supervising Probation Officers on duty. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has Chapter 3, Policy I-D completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; There is always a minimum of two Senior or Supervising Probation Officers on duty. (e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ Chapter 3, Policy I-E 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7437 Sacramento YDF Targeted PRO 23-24 Page 1 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) have sufficient food service personnel relative to the number and security of living units, including staff Chapter 3, Policy I-F qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct The facility has one Food Service Program food preparation and servings; conduct related training Manager, a Food Services Supervisor, two ☒ ☐ ☐ programs for culinary staff; and maintain necessary Senior Food Service Cooks, and three Food records; or, a facility may serve food that meets nutritional Service Cooks. There are thirteen food standards prepared by an outside source; service workers that provide meal prep, tray fulfillment, and kitchen clean up. (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, Chapter 3, Policy I-G transportation, control room, facility security and other support staff for the efficient management of the facility, There is a Senior Office Administrator and and to ensure that youth supervision staff shall not be three Administrative Services Officers at YDF. ☒ ☐ ☐ diverted from supervising youth; and, The facility has five Laundry Service Workers, one Stock Clerk, and one Storekeeper. Allied partners and non-sworn ancillary staff are not part of youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Chapter 3, Policy I-H temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one Chapter 3, Policy II-A wide-awake youth supervision staff member on duty for each 10 youth in detention; ☒ ☐ ☐ On the day of the inspection, there were 161 youth in custody facility-wide, with 83 males and 8 females in the YDF Program. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake Chapter 3, Policy II-B ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 3, Policy II-C number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ Chapter 3, Policy II-D the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of Chapter 3, Policy I-G personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a Special Purpose JH. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; 7437 Sacramento YDF Targeted PRO 23-24 Page 2 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one This facility is not a Camp. ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7437 Sacramento YDF Targeted PRO 23-24 Page 3 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Chapter 6, Room Checks The facility administrator shall develop and implement Chapter 6, Guideline I-A and B policy and procedures that provide for direct visual Operations Order, Guideline III (Audits) observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth Agency policy requires that staff complete are asleep or when youth are in their rooms, confined in random and varied checks when a youth is holding cells or confined to their bed in a dormitory. confined to their room a minimum of every 15 Supervision is not replaced, but may be supplemented minutes with a requirement of five checks per by, an audio/visual electronic surveillance system hour. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety We reviewed safety checks for the months of checks shall be documented with the actual time the ☒ ☐ ☐ May, June, and July 2024. The checks were check is completed. very random, occurring between 3-13 minutes. We found that staff scan every room when any youth is inside their room, regardless if the balance of youth are in the living unit or elsewhere in the facility. The only time checks are not completed is when ALL youth are out. Audits of late checks are completed by the Watch Commander nightly. We noted the agency views video if a check is late or missing. All late checks are handled administratively. 1354.5 ROOM CONFINEMENT Chapter 25 Room Confinement (RC) (a) The facility administrator shall develop and Operational Order, Room Confinement implement written policies and procedures addressing the confinement of youth in their room that are The policy for placing a youth on RC and the consistent with Welfare and Institutions Code Section documentation is compliant with regulation. 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following Our review revealed 40 youth were placed on guidelines: RC from January 2024 to July 2024, for 35 separate incidents in YDF. The incident report is used to record time on and time off, describing the circumstances of the incident and reasons for youth placement in their ☒ ☐ ☐ room. Of the 15 reports of youth placed on RC, nine were off in under an hour, four in under three hours, and two over four hours. The two that exceeded the four-hour mark were seen by Medical and Mental Health staff. We found separate documentation is initiated at four hours for Extended RC based on youth not ready to re-join unit programming as they continue to pose a safety and security risk. The incident report captures all elements of an incident providing a good picture of what occurred. (1) Room confinement shall not be used before other, less restrictive, options have been attempted Chapter 25, Guideline II-C, 4 and exhausted, unless attempting those options ☒ ☐ ☐ Operational Order RC I-A, 4 poses a threat to the safety or security of any youth or staff. 7437 Sacramento YDF Targeted PRO 23-24 Page 4 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or Chapter 25, Guideline II-D, 1 ☒ ☐ ☐ retaliation by staff. Operational Order RC I-C, 1 (3) Room confinement shall not be used to the extent that it compromises the mental and physical health Chapter 25, Guideline II-D, 1 ☒ ☐ ☐ of the youth. Operational Order RC I-C, 2 (b) A youth may be held up to four hours in room confinement. After the youth has been held in room Chapter 25, Guideline III Extended RC ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Chapter 25, Guideline II-F, 1 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Chapter 25, Guideline II-F, 2 (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ ☐ ☐ Chapter 25, Guideline III-H, 4 the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: Operational Order RC II Extended RC (A) Document the reasons for room confinement Chapter 25, Guideline II-B and the basis for the extension, the date and time Chapter 25, Guideline III-E the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from Staff document the placement of a youth on room confinement. RC and for extended RC in an IR. Both require Administrative approval. (B) Develop an individualized plan that includes the goals and objectives to be met in order to Chapter 25, Guideline III-H, 4 (4 hours) integrate the youth to general population. ☒ ☐ ☐ Chapter 25, Guideline III-K, 3 (Continued RC beyond initial 4-hour extension) (C) Obtain documented authorization by the facility superintendent or his or her designee Chapter 25, Guideline III-G every four hours thereafter. Chapter 25, Guideline III-J Operational Order RC II-J ☒ ☐ ☐ The Facility Manager must approve room confinement beyond four hours. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth Chapter 25, Guideline II-E, 4 ☒ ☐ ☐ in juvenile facilities and does not apply to normal Operational Order RC I-D, 3 sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. Chapter 25, Guideline II-E, 7 ☒ ☐ ☐ Operational Order RC I-D, 6 (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. 7437 Sacramento YDF Targeted PRO 23-24 Page 5 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) This section does not apply during an extraordinary emergency circumstance that requires Chapter 25, Guideline II-E, 8 Emergencies a significant departure from normal institutional Operational Order RC I-D, 1 and 7 operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and Chapter 25, Guideline II-E, 6 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE Chapter 28 Use of Force (UF) The facility administrator, in cooperation with the responsible physician, shall develop and implement Policy includes a detailed process for written policies and procedures for the use of force, responding to and documenting all UF which may include chemical agents. Force shall never incidents. Staff outline the type of force used, be applied as punishment, discipline, retaliation or document the circumstances leading up to the treatment. UF, staff response and timelines, as well as (a) At a minimum, each facility shall develop policies and medical and mental health response when procedures which: appropriate. Our review of 229 youth involved in a UF ☒ ☐ ☐ event at YDF from January to June 2024, of which 35 involved the use of OC spray. We note one youth was involved in 48 incidents, approximately 21% of all UF in 2024. The UF recorded includes Level 4 (physical escort) to Level 6, (hands-on or OC Spray). All incidents are reviewed by Supervisors and Administration in a formal administrative review meeting. Two were referred to the Professional Standards Review and found to fall within policy. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 Chapter 28, Guideline I-A, 1 ☒ ☐ ☐ to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical options and define Chapter 28, Guideline I-B Force Options ☒ ☐ ☐ when those force options are appropriate. Chapter 28, Guideline I-A, 3 (3) describe force options or techniques that are expressly prohibited by the facility. ☒ ☐ ☐ Chapter 28, Guideline I-A, 3 (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ ☐ ☐ Chapter 28, Guideline XI-B action to immediately stop it. 7437 Sacramento YDF Targeted PRO 23-24 Page 6 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that includes time period and procedure for documenting Chapter 28, Guideline VIII Documentation and reporting the use of force, including reporting Chapter 33 Documentation of Incidents requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. ☒ ☐ ☐ Chapter 28, Guideline X-A, 1 (7) define the role, notification, and follow-up procedures required after use of force incidents for Chapter 28, Guideline III-B, 2 medical, mental health staff and parents or legal Chapter 28, Guideline III-C guardians. ☒ ☐ ☐ Supervisors are tasked with notifying Medical and Mental Health. The Watch Commander is responsible for notifying the parent. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) Chapter 28, Guideline I-C Limitations of ☒ ☐ ☐ and Welfare and Institutions Code Section 222. Pregnant Youth (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: Chapter 28, Guideline VI Chemical Agents (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the Chapter 28, Guideline VI-D, 1 safety of others and only when de-escalation efforts ☒ ☐ ☐ Chapter 28, Guideline VI-D, 2 have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. Chapter 28, Guideline VI-A This shall include that youth who have been exposed ☒ ☐ ☐ to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents Chapter 28, Guideline VI-C ☒ ☐ ☐ involving chemical agents for medical, mental health Chapter 28, Guideline IX-A, 2 staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for Chapter 28, Guideline IX-A, 2 which it was used, efforts to de-escalate prior to use, Chapter 28, Guideline III-B, 2 youth and staff involved, the date, time and location Chapter 28, Guideline III-C of use, decontamination procedures applied and ☒ ☐ ☐ identification of any injuries sustained as a result of This section outlines the immediate such use. notification of Medical staff and referral to Mental Health, as well as the Supervisor and Watch Commander responsibilities. 7437 Sacramento YDF Targeted PRO 23-24 Page 7 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training Chapter 4, Guideline I-A, 1-f Core in use of force and chemical agents when appropriate Chapter 4, Guideline II-B Annual ☒ ☐ ☐ that address: Chapter 4, Guideline I (1) known medical and behavioral health conditions Chapter 4, Guideline II that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. Chapter 4, Guideline I ☒ ☐ ☐ Chapter 4, Guideline II (3) signs or symptoms that should result in immediate referral to medical or behavioral health. Chapter 4, Guideline I ☒ ☐ ☐ Chapter 4, Guideline II (4) instruction on the Constitutional Limitations of Use of Force. Chapter 4, Guideline I ☒ ☐ ☐ Chapter 4, Guideline II (5) physical training force options that may require the use of perishable skills. Chapter 4, Guideline I ☒ ☐ ☐ Chapter 4, Guideline II (6) timelines the facility uses to define regular training. Chapter 4, Guideline II-B Annual ☒ ☐ ☐ Training in UF and Defensive Tactics occurs two times each year for all staff. 1361 GRIEVANCE PROCEDURE Chapter 33 Grievances The facility administrator shall develop and implement Chapter 33, Guideline I-A written policies and procedures whereby any youth may Chapter 33, Guideline I-B appeal and have resolved grievances relating to any condition of confinement, including but not limited to The agency continues to process an health care services, classification decisions, program exorbitant amount of grievances, with 826 participation, telephone, mail or visiting procedures, filed from January to July 2024, averaging 118 food, clothing, bedding, mistreatment, harassment or per month. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and Because the facility is able to track a youth’s procedures shall include provisions whereby the facility location and movements through the manager ensures: electronic activity tracker, supervising staff are able to review youth’s concerns or stated ☒ ☐ ☐ grievance to validate the issue. Youth continue to use this process as an informal inquiry for things like requests to see their attorney or probation officer, scheduling of visits, and things which would best be handled outside of the grievance process. We note the agency continues to receive and resolve grievances within the regulation timelines. We made suggestions to ensure the receipt, review, and resolution are more consistently applied rather than waiting for one person to handle all these responsibilities. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ Chapter 33, Guideline I-C have free access to the form; 7437 Sacramento YDF Targeted PRO 23-24 Page 8 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ Chapter 33, Guideline II-B supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ Chapter 33, Purpose and Scope (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances Chapter 33, Guideline II-D ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not Chapter 33, Guideline II-F directly involved in the circumstances which led to ☒ ☐ ☐ Chapter 33, Guideline II-F, 2-a the grievance. Chapter 33, Guideline II-F, 2-c (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ Chapter 33, Guideline II-A (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ Chapter 33, Guideline III-A, 5 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly Chapter 33, Guideline IV-A ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer Chapter 33, Guideline II-D ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Chapter 33, Guideline I-C Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be Administrative Policy Reference: Citizen ☒ ☐ ☐ addressed and documented in accordance with written Complaint policies and procedures within a specified timeframe. 7437 Sacramento YDF Targeted PRO 23-24 Page 9 of 12 A453 JUV Targeted PRO eff. 1/2024 1371 PROGRAMS, RECREATION, AND EXERCISE. Chapter 35 Programs, Recreation and Exercise ¶ 2: Purpose and Scope The facility administrator shall develop and implement written policies and procedures for programs, A Program Memorandum was completed by recreation, and exercise for all youth. The intent is to Chief Deputy Brandi Curry, verifying the minimize the amount of time youth are in their rooms or programs provided to youth are current, their bed area. relevant, and appropriate for the population. The opportunities for youth allow specific programming based on their identified needs while in custody and re-entry services as they exit the facility. The addition of Tablets for programming and other recreational activities has been effective and appreciated by youth. Each youth is assigned a tablet after being in custody for five days, with their own password and content allowance. This is a privilege and use is based on the schedule of daytime activities, recreation time, and behavior. The Office of Education, community volunteers, agency partners, and department staff facilitate all programs listed below. Youth are referred to programs based on their needs or requests. Opportunities include: Another Choice Another Way; Anti-Recidivism Coalition; Art ☒ ☐ ☐ With Milton Bowens; AVID (Advancement Via Individual Determination); Beautiful Evolutions; Book Club; Boys & Girls Club; Bridge Network; Burning Bush Moments; Capacity Changers; (ATV); Chaplaincy Program; Contract for Success; Culinary; Earth Mama and Healing; El Centro Jr. / Sr. High School; Foster Grandparents; Garden Program; Gang Awareness & Prevention (G.A.P.); Graduate Program; Gun Information for Teens; Improve Your Tomorrow; Just Beginnings; Leadership Development Program; Leadership Education Athletic Program (LEAP); Life Skills; Library; LINKS Mentoring Program; Multi-Sensory De-escalation Room (MSDR); Northern California Construction and Training (NCCT); Parenting Encounter; Peer Mentor; Prison Education Project; Project Teach; Reaching Back to our Youth; Real Talk: Self Awareness and Recovery; Sexual Behavior Treatment; Skills Training Enrichment Program (STEP); Scholars Obtaining Academic Responsibility (SOAR); Stanford Sierra Youth Families; The Beat Within; Trauma Informed Care Units; Transition Unit; UC Davis CAARE; VOYA Employment Program; YDF Gives Back; Yoga; and, 916 INK. 7437 Sacramento YDF Targeted PRO 23-24 Page 10 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS We learned new programs, including additional vocational and technical opportunities, are currently in a “cease and desist” status due to the staff Labor Union contesting supervision of the intended programs. We are hopeful youth will benefit from these program additions in the near future. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Chapter 35, Purpose and Scope ¶ 1 hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Chapter 35, Procedure II-C by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Chapter 35, Guideline I-A ☒ ☐ ☐ We reviewed the Program Schedule for each living unit. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Chapter 35, Guideline I-A ensure content offered is current, consistent, and relevant to the population. ☒ ☐ ☐ A memorandum outlining the programs offered to youth was completed on August 1, 2024, by CDPO Brandi Curry. 7437 Sacramento YDF Targeted PRO 23-24 Page 11 of 12 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to Chapter 35, Guideline I-B, 1 include, but not be limited to, trauma focused, cognitive, Chapter 35, Guideline I-B, 2 evidence-based, best practice interventions that are Chapter 35, Guideline I-B, 3 culturally relevant and linguistically appropriate, or pro- Chapter 35, Guideline I-B, 4 social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled Chapter 35, Guideline I-C, 1 activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity Chapter 35, Guideline I-C, 2 each day. Large Muscle Exercise is facilitated by the Sacramento County Office of Education on ☒ ☐ ☐ school days. Youth also participate in exercise on the recreation areas on the living unit, the Gym, and an outdoor recreation yard, including a baseball field and large open space. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and Chapter 35, Guideline I-A programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7437 Sacramento YDF Targeted PRO 23-24 Page 12 of 12 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7439 FACILITY NAME: Sacramento County VOYA Program FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Marlon Yarber, Chief Probation Officer; Julie Wherry, Assistant Chief Probation Officer; Brandi Curry, Chief Deputy Probation Officer (CDPO); Kristalyn McDonald, CDPO; Cheree Robinson, Assistant Chief Deputy Probation Officer (ACDPO); Michael Sanders, ACDPO; Jessica Elorduy, ACDPO; Jehan Girgis, Supervising Probation Officer (SPO); Youth: Journey, age 18; Nicholas, age 20; Rommell, age 17. FIELD REPRESENTATIVE: Elizabeth Gong DATE: August 6, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Chapter 3, Pages 1 and 2 Each juvenile facility shall: Chapter 3, Policy I-A (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility has 2 Watch Commanders, 11 programming, to provide for safety and security of youth ☒ ☐ ☐ Supervising Probation Officers, 4 Senior and staff, and meet established standards and Probation Officers, 10 Deputy Probation regulations; Officers, 160 Probation Assistants, and 79 Probation Aides. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent Chapter 3, Policy I-B exigent circumstances; The agency has compliant staffing ratios to ☒ ☐ ☐ ensure no services are denied for youth. We note Deputy Probation Officers assist with programming. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Chapter 3, Policy I-C ☒ ☐ ☐ There is always a minimum of two Senior or Supervising Probation Officers on duty. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has Chapter 3, Policy I-D completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; There is always a minimum of two Senior or Supervising Probation Officers on duty. (e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ Chapter 3, Policy I-E 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7439 Sacramento VOYA Targeted PRO 23-24 Page 1 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) have sufficient food service personnel relative to the number and security of living units, including staff Chapter 3, Policy I-F qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct The facility has one Food Service Program food preparation and servings; conduct related training Manager, a Food Services Supervisor, two ☒ ☐ ☐ programs for culinary staff; and maintain necessary Senior Food Service Cooks, and three Food records; or, a facility may serve food that meets nutritional Service Cooks. There are thirteen food standards prepared by an outside source; service workers that provide meal prep, tray fulfillment, and kitchen clean up. (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, Chapter 3, Policy I-G transportation, control room, facility security and other support staff for the efficient management of the facility, There is a Senior Office Administrator, and and to ensure that youth supervision staff shall not be three Administrative Services Officers at YDF. ☒ ☐ ☐ diverted from supervising youth; and, The facility has five Laundry Service Workers, one Stock Clerk and one Storekeeper. Allied partners and non-sworn ancillary staff are not part of youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Chapter 3, Policy I-H temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (A) during the hours that youth are awake, one Chapter 3, Policy II-A wide-awake youth supervision staff member on duty for each 10 youth in detention; On the day of the inspection, there were 161 ☒ ☐ ☐ youth in custody for the facility, with 61 in SYTF Programs: including, 56 males and 5 females in VOYA, 7 in Pinegrove, 1 in a MH Center, and 1 at UC Davis Medical Center. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake Chapter 3, Policy II-B ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 3, Policy II-C number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☒ ☐ ☐ Chapter 3, Policy II-D the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of Chapter 3, Policy I-G personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a Special Purpose JH. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; 7439 Sacramento VOYA Targeted PRO 23-24 Page 2 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one This facility is not a Camp. ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7439 Sacramento VOYA Targeted PRO 23-24 Page 3 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Chapter 6, Room Checks The facility administrator shall develop and implement Chapter 6, Guideline I-A and B policy and procedures that provide for direct visual Operations Order, Guideline III (Audits) observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth Agency policy requires that staff complete are asleep or when youth are in their rooms, confined in random and varied checks when a youth is holding cells or confined to their bed in a dormitory. confined to their room a minimum of every 15 Supervision is not replaced, but may be supplemented minutes with a requirement of five checks per by, an audio/visual electronic surveillance system hour. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety We reviewed safety checks for the months of checks shall be documented with the actual time the ☒ ☐ ☐ May, June, and July 2024. The checks were check is completed. very random, occurring between 3-13 minutes. We found that staff scan every room when any youth is inside their room, regardless if the balance of youth are in the living unit or elsewhere in the facility. The only time checks are not completed is when ALL youth are out. Audits of late checks are completed by the Watch Commander nightly. We noted the agency views video if a check is late or missing. All late checks are handled administratively. 1354.5 ROOM CONFINEMENT Chapter 25 Room Confinement (RC) (a) The facility administrator shall develop and Operational Order, Room Confinement implement written policies and procedures addressing the confinement of youth in their room that are The policy for placing a youth on RC and the consistent with Welfare and Institutions Code Section documentation is compliant with regulation. 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following Our review revealed 9 youth were placed on guidelines: RC from January 2024 to July 2024, for 4 separate incidents in the VOYA Program. The incident report is used to record time on and time off, describing the circumstances of the incident and reasons for youth placement in their room. ☒ ☐ ☐ We reviewed all four incidents of RC for VOYA noting the first incident involved one youth in his room for 3 hours and 14 minutes; the second incident involved five youth involved in a significant fight, all in their rooms for 1 hour and 35 minutes to await reintegration planning; the third incident involved two youth who were reintegrated in 40 minutes and the last incident involved one youth who was returned to activities in 42 minutes. The incident report captures all elements of an incident providing a good picture of what occurred. (1) Room confinement shall not be used before other, less restrictive, options have been attempted Chapter 25, Guideline II-C, 4 and exhausted, unless attempting those options ☒ ☐ ☐ Operational Order RC I-A, 4 poses a threat to the safety or security of any youth or staff. 7439 Sacramento VOYA Targeted PRO 23-24 Page 4 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or Chapter 25, Guideline II-D, 1 ☒ ☐ ☐ retaliation by staff. Operational Order RC I-C, 1 (3) Room confinement shall not be used to the extent that it compromises the mental and physical health Chapter 25, Guideline II-D, 1 ☒ ☐ ☐ of the youth. Operational Order RC I-C, 2 (b) A youth may be held up to four hours in room confinement. After the youth has been held in room Chapter 25, Guideline III Extended RC ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Chapter 25, Guideline II-F, 1 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Chapter 25, Guideline II-F, 2 (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☒ ☐ ☐ Chapter 25, Guideline III-H, 4 the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: Operational Order RC II Extended RC (A) Document the reasons for room confinement Chapter 25, Guideline II-B and the basis for the extension, the date and time Chapter 25, Guideline III-E the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from Staff document the placement of a youth on room confinement. RC and for extended RC in an IR. Both require Administrative approval. (B) Develop an individualized plan that includes the goals and objectives to be met in order to Chapter 25, Guideline III-H, 4 (4 hours) integrate the youth to general population. ☒ ☐ ☐ Chapter 25, Guideline III-K, 3 (Continued RC beyond initial 4-hour extension) (C) Obtain documented authorization by the facility superintendent or his or her designee Chapter 25, Guideline III-G every four hours thereafter. Chapter 25, Guideline III-J Operational Order RC II-J ☒ ☐ ☐ The Facility Manager must approve room confinement beyond four hours. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth Chapter 25, Guideline II-E, 4 ☒ ☐ ☐ in juvenile facilities and does not apply to normal Operational Order RC I-D, 3 sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. Chapter 25, Guideline II-E, 7 ☒ ☐ ☐ Operational Order RC I-D, 6 (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. 7439 Sacramento VOYA Targeted PRO 23-24 Page 5 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) This section does not apply during an extraordinary emergency circumstance that requires Chapter 25, Guideline II-E, 8 Emergencies a significant departure from normal institutional Operational Order RC I-D, 1 and 7 operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and Chapter 25, Guideline II-E, 6 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE Chapter 28 Use of Force (UF) The facility administrator, in cooperation with the responsible physician, shall develop and implement Policy includes a detailed process for written policies and procedures for the use of force, responding to and documenting all UF which may include chemical agents. Force shall never incidents. Staff outline the type of force used, be applied as punishment, discipline, retaliation or document the circumstances leading up to the treatment. UF, staff response and timelines, as well as (a) At a minimum, each facility shall develop policies and medical and mental health response when procedures which: appropriate. ☒ ☐ ☐ Our review of UF incidents revealed 34 youth were involved in a UF event while in VOYA from January to June 2024; six included the use of OC spray. The UF recorded includes Level 4 (physical escort) to Level 6, (hands-on or OC Spray). The majority of events were Level 4; however, all incidents are reviewed by Supervisors and Administration in a formal administrative review meeting. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 Chapter 28, Guideline I-A, 1 ☒ ☐ ☐ to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical options and define Chapter 28, Guideline I-B Force Options ☒ ☐ ☐ when those force options are appropriate. Chapter 28, Guideline I-A, 3 (3) describe force options or techniques that are expressly prohibited by the facility. ☒ ☐ ☐ Chapter 28, Guideline I-A, 3 (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ ☐ ☐ Chapter 28, Guideline XI-B action to immediately stop it. 7439 Sacramento VOYA Targeted PRO 23-24 Page 6 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that includes time period and procedure for documenting Chapter 28, Guideline VIII Documentation and reporting the use of force, including reporting Chapter 33 Documentation of Incidents requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. ☒ ☐ ☐ Chapter 28, Guideline X-A, 1 (7) define the role, notification, and follow-up procedures required after use of force incidents for Chapter 28, Guideline III-B, 2 medical, mental health staff and parents or legal Chapter 28, Guideline III-C guardians. ☒ ☐ ☐ Supervisors are tasked with notifying Medical and Mental Health. The Watch Commander is responsible for notifying the parent. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) Chapter 28, Guideline I-C Limitations of ☒ ☐ ☐ and Welfare and Institutions Code Section 222. Pregnant Youth (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: Chapter 28, Guideline VI Chemical Agents (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the Chapter 28, Guideline VI-D, 1 safety of others and only when de-escalation efforts ☒ ☐ ☐ Chapter 28, Guideline VI-D, 2 have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. Chapter 28, Guideline VI-A This shall include that youth who have been exposed ☒ ☐ ☐ to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents Chapter 28, Guideline VI-C ☒ ☐ ☐ involving chemical agents for medical, mental health Chapter 28, Guideline IX-A, 2 staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for Chapter 28, Guideline IX-A, 2 which it was used, efforts to de-escalate prior to use, Chapter 28, Guideline III-B, 2 youth and staff involved, the date, time and location Chapter 28, Guideline III-C of use, decontamination procedures applied and ☒ ☐ ☐ identification of any injuries sustained as a result of This section outlines the immediate such use. notification of Medical staff and referral to Mental Health, as well as the Supervisor and Watch Commander responsibilities. 7439 Sacramento VOYA Targeted PRO 23-24 Page 7 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training Chapter 4, Guideline I-A, 1-f Core in use of force and chemical agents when appropriate Chapter 4, Guideline II-B Annual ☒ ☐ ☐ that address: Chapter 4, Guideline I (1) known medical and behavioral health conditions Chapter 4, Guideline II that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. Chapter 4, Guideline I ☒ ☐ ☐ Chapter 4, Guideline II (3) signs or symptoms that should result in immediate referral to medical or behavioral health. Chapter 4, Guideline I ☒ ☐ ☐ Chapter 4, Guideline II (4) instruction on the Constitutional Limitations of Use of Force. Chapter 4, Guideline I ☒ ☐ ☐ Chapter 4, Guideline II (5) physical training force options that may require the use of perishable skills. Chapter 4, Guideline I ☒ ☐ ☐ Chapter 4, Guideline II (6) timelines the facility uses to define regular training. Chapter 4, Guideline II-B Annual ☒ ☐ ☐ Training in UF and Defensive Tactics occurs two times each year for all staff. 7439 Sacramento VOYA Targeted PRO 23-24 Page 8 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE Chapter 33 Grievances The facility administrator shall develop and implement Chapter 33, Guideline I-A written policies and procedures whereby any youth may Chapter 33, Guideline I-B appeal and have resolved grievances relating to any condition of confinement, including but not limited to The agency continues to process an health care services, classification decisions, program exorbitant amount of grievances, with 826 participation, telephone, mail or visiting procedures, filed from January to July 2024, averaging 118 food, clothing, bedding, mistreatment, harassment or per month. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and Because the facility is able to track a youth’s procedures shall include provisions whereby the facility location and movements through the manager ensures: electronic activity tracker, supervising staff are able to review youth’s concerns or stated grievance to validate the issue. Youth continue to use this process as an informal inquiry for ☒ ☐ ☐ things like requests to see their attorney or probation officer, scheduling of visits, and things which would best be handled outside of the grievance process. We note the agency continues to receive and resolve grievances within the regulation timelines. We made suggestions to ensure the receipt, review, and resolution are more consistently applied rather than waiting for one person to handle all these responsibilities. Although some grievances appeared outside the regulation timeline, we found compliance due to the ‘business day’ language allowing weekends and holidays to not be included in the timeline. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ Chapter 33, Guideline I-C have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ Chapter 33, Guideline II-B supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ Chapter 33, Purpose and Scope (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances Chapter 33, Guideline II-D ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not Chapter 33, Guideline II-F directly involved in the circumstances which led to ☒ ☐ ☐ Chapter 33, Guideline II-F, 2-a the grievance. Chapter 33, Guideline II-F, 2-c (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ Chapter 33, Guideline II-A (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ Chapter 33, Guideline III-A, 5 7439 Sacramento VOYA Targeted PRO 23-24 Page 9 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a system which provides that any appeal of a grievance shall be heard by a person not directly Chapter 33, Guideline IV-A ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer Chapter 33, Guideline II-D ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Chapter 33, Guideline I-C Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be Administrative Policy Reference: Citizen ☒ ☐ ☐ addressed and documented in accordance with written Complaint policies and procedures within a specified timeframe. 7439 Sacramento VOYA Targeted PRO 23-24 Page 10 of 13 A453 JUV Targeted PRO eff. 1/2024 1371 PROGRAMS, RECREATION, AND EXERCISE. Chapter 35 Programs, Recreation and Exercise ¶ 2: Purpose and Scope The facility administrator shall develop and implement written policies and procedures for programs, A Program Memorandum was completed by recreation, and exercise for all youth. The intent is to Chief Deputy Brandi Curry, verifying the minimize the amount of time youth are in their rooms or programs provided to youth are current, their bed area. relevant, and appropriate for the population. The opportunities for youth allow specific programming based on their identified needs while in custody and re-entry services as they exit the facility. The addition of Tablets for programming and other recreational activities has been effective and appreciated by youth. Each youth is assigned a tablet after being in custody for five days, with their own password and content allowance. This is a privilege and use is based on the schedule of daytime activities, recreation time, and behavior. The Office of Education, community volunteers, agency partners, and department staff facilitate all programs listed below. Youth are referred to programs based on their needs or requests. Opportunities include: Another Choice Another Way; Anti-Recidivism Coalition; Art ☒ ☐ ☐ With Milton Bowens; AVID (Advancement Via Individual Determination); Beautiful Evolutions; Book Club; Boys & Girls Club; Bridge Network; Burning Bush Moments; Capacity Changers; (ATV); Chaplaincy Program; Contract for Success; Culinary; Earth Mama and Healing; El Centro Jr. / Sr. High School; Foster Grandparents; Garden Program; Gang Awareness & Prevention (G.A.P.); Graduate Program; Gun Information for Teens; Improve Your Tomorrow; Just Beginnings; Leadership Development Program; Leadership Education Athletic Program (LEAP); Life Skills; Library; LINKS Mentoring Program; Multi-Sensory De-escalation Room (MSDR); Northern California Construction and Training (NCCT); Parenting Encounter; Peer Mentor; Prison Education Project; Project Teach; Reaching Back to our Youth; Real Talk: Self Awareness and Recovery; Sexual Behavior Treatment; Skills Training Enrichment Program (STEP); Scholars Obtaining Academic Responsibility (SOAR); Stanford Sierra Youth Families; The Beat Within; Trauma Informed Care Units; Transition Unit; UC Davis CAARE; VOYA Employment Program; YDF Gives Back; Yoga; and, 916 INK. 7439 Sacramento VOYA Targeted PRO 23-24 Page 11 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS We learned new programming opportunities, including more vocational and technical opportunities, are currently in a “cease and desist” status due to the staff Labor Union contesting supervision of the planned additions for youth programs. We are hopeful youth will be able to benefit from these program additions in the near future. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Chapter 35, Purpose and Scope ¶ 1 hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Chapter 35, Procedure II-C by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Chapter 35, Guideline I-A ☒ ☐ ☐ We reviewed the Program Schedule for each living unit. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Chapter 35, Guideline I-A ensure content offered is current, consistent, and relevant to the population. ☒ ☐ ☐ A memorandum outlining the programs offered to youth was completed on August 1, 2024, by CDPO Brandi Curry. 7439 Sacramento VOYA Targeted PRO 23-24 Page 12 of 13 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7439 Sacramento VOYA Targeted PRO 23-24 Page 13 of 13 A453 JUV Targeted PRO eff. 1/2024