7483 San Bernardino Probation (2023-2024 inspection cycle)

October 8, 2024 Tracy Reece, Chief Probation Officer San Bernardino County Probation Department 175 W. 5th Street San Bernardino, CA 92401 2023-2024 TARGETED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SAN BERNARDINO COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Reece: A Targeted Inspection of the San Bernardino County Probation Department has been completed. A pre-inspection briefing was held on Friday, August 2, 2024, and the following facilities were inspected between Monday, September 23, 2024, and Friday, September 27, 2024: FACILITY NAME BSCC # FACILITY TYPE Central Valley Juv Det & Assessment Center 7483 JH San Bernardino Secure Youth Treatment 7480 SYTF Facility - ARISE These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Procedures Checklist for detailed information. CORRECTIVE ACTION PLAN (CAP) An Exit Briefing with your staff was held on Friday, September 27, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Tracy Reece Chief Probation Officer Page 2 Sincerely, CRAIGUS THOMPSON SR. Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, San Bernardino County Juvenile Court* Chair, Juvenile Justice Commission, San Bernardino County* Chair, Board of Supervisors, San Bernardino County* County Administrator, San Bernardino County* Teneka Hayes, Deputy Chief Probation Officer, San Bernardino County Kimberlee Drury, Deputy Chief Probation Officer, San Bernardino County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7480 7483 San Bernardino County Probation JH SYTF Targeted LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7480 FACILITY NAME: San Bernardino Secure Youth Treatment Facility (ARISE) FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Kimberlee Drury, Deputy Chief Probation Officer; Khara Garnett-Todd, Division Director II- Superintendent; Aliena Darling, Division Director I; Bobby Wheeler, Probation Corrections Supervisor II (PCS II); Christopher Hardy, Probation Corrections Supervisor I (PCS I); Shanda Jones-Burel, Division Director I; Angelic Flores, Probation Corrections Officer (PCO); Gizelle Rivas, PCO; Omar Montanez-Munoz, PCO; Daniel Martinez, PCO FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: September 24, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Section 1321 Staffing: Juvenile Detention and Assessment Centers and Treatment Each juvenile facility shall: Facilities (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its Staffing: Purpose programming, to provide for safety and security of youth and staff, and meet established standards and We reviewed a variety of documents regulations; including safety check records, grievances, disciplinary actions, and incident reports. Also reviewed April, May, and June 2024 staffing schedules for HDJDAC ARISE. A review of these documents and the policy and procedure manuals revealed compliance with this regulation. It should be noted San Bernardino staff the ☒ ☐ ☐ HDJDAC ARISE facility to PREA staffing ratios which are 1:8 staff to youth ratio during wake hours and 1:16 staff to youth ratio during the hour youth are asleep. Although at the time of the inspection, the facility youth supervision staff were on 16 hours of overtime per pay period there were no indications the facility staffing wasn’t adequate to meet the overall facility operations and its programming. At the time of the inspection ARISE staffing consisted of one DCPO; one DDII; three DDIs; nine PCSIIs; 18 PCSIs and 136 PCOs. (b) ensure that no required services shall be denied Staffing: I > C because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7480 San Bernardino SYTF Targeted PRO 23-24 Page 1 of 10 A453 JUV Targeted PRO eff. 1/2024 (c) have a sufficient number of supervisory level staff to Staffing: I > A ensure adequate supervision of all staff members; A Supervisor is identified on the daily shift ☒ ☐ ☐ rosters. (d) have a clearly identified person on duty at all times Staffing: I.>D who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Staffing: I >E unit whenever there are youth in the living unit; ☒ ☐ ☐ Per the policy and procedure manual staff is always present in occupied housing units. (f) have sufficient food service personnel relative to the Staffing: Guidelines > E. number and security of living units, including staff qualified and available to: plan menus meeting nutritional Daily schedules were reviewed to verify requirements of youth; provide kitchen supervision; direct compliance with this regulation. food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary At the time of the inspection ARISE food records; or, a facility may serve food that meets nutritional service staff consisted of one Food Service standards prepared by an outside source; Supervisor (FSS), two Cook IIs, and 10 Cook Is. (g) have sufficient administrative, clerical, recreational, Staffing: Guidelines > F medical, dental, mental health, building maintenance, transportation, control room, facility security and other At the time of the Inspection ARISE clerical support staff for the efficient management of the facility, ☒ ☐ ☐ staff consisted of one Supervising Office and to ensure that youth supervision staff shall not be Specialist (SOS), one Office Assistant IV (OA diverted from supervising youth; and, IV), and 13 Office Assistant III (OA III). (h) assign sufficient youth supervision staff to provide Staffing: I >B continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable. (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; 7480 San Bernardino SYTF Targeted PRO 23-24 Page 2 of 10 A453 JUV Targeted PRO eff. 1/2024 (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps At the time of the inspection, the SYTF- (A) during the hours that youth are awake, one ARISE population was 65 youth total with 62 wide-awake youth supervision staff member on ☒ ☐ ☐ males and three females. duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their Staffing: >II > B room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☒ ☐ ☐ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Staffing: >II > C members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Staffing: >II >D duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio Not Applicable required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Staffing: Guidelines > C duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7480 San Bernardino SYTF Targeted PRO 23-24 Page 3 of 10 A453 JUV Targeted PRO eff. 1/2024 1328 SAFETY CHECKS Section 1328 Safety Checks in Juvenile 0B Detention and Assessment Centers and The facility administrator shall develop and implement Treatment Facilities. policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed the HDJDAC ARISE safety at random or varied intervals during hours when youth checks for the months of April, May, and June are asleep or when youth are in their rooms, confined in 2024. A review of documentation revealed holding cells or confined to their bed in a dormitory. safety checks are being completed well Supervision is not replaced, but may be supplemented ☒ ☐ ☐ within the minimum 15 minutes and at by, an audio/visual electronic surveillance system random or varied intervals during the hour designed to detect overt, aggressive or assaultive youth are confined to their rooms. behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the We also reviewed live-time safety checks as check is completed. we toured the facility. All checks reviewed were in compliance with this regulation. 1354.5 ROOM CONFINEMENT Section 1354.5 Room Confinement 1B (a) The facility administrator shall develop and We reviewed ten (10) youth Room implement written policies and procedures addressing Confinement Contract forms from ARISE. A the confinement of youth in their room that are review of the policy and procedure manual consistent with Welfare and Institutions Code Section and documentation provided revealed 208.3. The placement of a youth in room confinement compliance with this regulation. Each room shall be accomplished in accordance with the following confinement contract reviewed provided guidelines: excellent documentation of why the youth ☒ ☐ ☐ was placed in room confinement and the efforts made by staff to reintegrate the youth back into regular programming. It should be noted at the time of the inspection ARISE had not held a youth in room confinement exceeding four (4) hours. (1) Room confinement shall not be used before Room Confinement: Guidelines > C other, less restrictive, options have been attempted and exhausted, unless attempting those options A review of documentation revealed all youth poses a threat to the safety or security of any youth placed in room confinement were appropriate or staff. ☒ ☐ ☐ as youth actions were posing a threat to the safety and security of the facility. (2) Room confinement shall not be used for the Room Confinement: Guidelines > H purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Room Confinement: Guidelines > F that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Room Confinement: II >F confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: (1) Return the youth to general population. Room Confinement: II >H ☒ ☐ ☐ (2) Consult with mental health or medical staff. Room Confinement: II >H ☒ ☐ ☐ (3) Develop an individualized plan that includes the Room Confinement: II >B >1 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. 7480 San Bernardino SYTF Targeted PRO 23-24 Page 4 of 10 A453 JUV Targeted PRO eff. 1/2024 (4) If room confinement must be extended beyond Room Confinement: III > B four hours, staff shall do each of the following: (A) Document the reasons for room confinement Room Confinement: I >A >2 and I >F and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ It should be noted at the time of the and when he or she is eventually released from inspection ARISE had not held a youth in room confinement. room confinement exceeding four (4) hours. (B) Develop an individualized plan that includes Room Confinement: I >B > 1 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Room Confinement: VI >A facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Room Confinement: Definitions and single-person rooms or cells for the housing of youth Guidelines >A in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Room Confinement: Definitions and court holding facilities or adult facilities. ☒ ☐ ☐ Guidelines >M (7) Nothing in this section shall be construed to Room Confinement: Definitions and conflict with any law providing greater or additional Guidelines >N ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Room Confinement: Definitions and extraordinary emergency circumstance that requires Guidelines >O a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Room Confinement: Definitions and placed in a locked cell or sleeping room to treat and Guidelines >P protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE Section 1357 Use of Force and Reporting Requirements for Juvenile Detention and The facility administrator, in cooperation with the Assessment Centers and Treatment Centers responsible physician, shall develop and implement written policies and procedures for the use of force, We reviewed ten (10) hands-on use of force which may include chemical agents. Force shall never reports at ARISE. A review of policy and be applied as punishment, discipline, retaliation or procedure and documentation revealed treatment. compliance with this regulation. (a) At a minimum, each facility shall develop policies and ☒ ☐ ☐ procedures which: It should be noted each report reviewed contained staff efforts to de-escalate the incident and command calls given to the youth prior to going hands-on to protect the safety of the youth and the facility. 7480 San Bernardino SYTF Targeted PRO 23-24 Page 5 of 10 A453 JUV Targeted PRO eff. 1/2024 (1) restricts the use of force to that which is deemed Use of Force and Reporting Requirements: reasonable and necessary, as defined in Section 1302 Purpose and Factors to Determine to ensure the safety and security of youth, staff, others ☒ ☐ ☐ Reasonableness of Force and the facility. (2) outline the force options available to staff including Use of Force and Reporting Requirements: both physical and non-physical options and define Guidelines >F ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Use of Force and Reporting Requirements: expressly prohibited by the facility. ☒ ☐ ☐ Guidelines >F >12 (4) describe the requirements of staff to report any Use of Force and Reporting Requirements: inappropriate use of force, and to take affirmative Guidelines >A ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Use of Force and Reporting Requirements: includes time period and procedure for documenting and reporting the use of force, including reporting I >G and Guidelines >L requirements of management and line staff and procedures for reviewing and tracking use of force All use of force reports reviewed were well incidents by supervisory and or management staff, written and contained staff efforts to de- which include procedures for debriefing a particular escalate the youth involved and clear incident with staff and/or youth for the purposes of directives for the youth to follow prior to going ☒ ☐ ☐ training as well as mitigating the effects of trauma that hands-on. may have been experienced by staff and /or the youth involved. It should be noted a debriefing is conducted following each use of force incident and is documented within the primary incident report. (6) Include an administrative review and a system for Use of Force and Reporting Requirements: investigating unreasonable use of force. ☒ ☐ ☐ III >G (7) define the role, notification, and follow-up Use of Force and Reporting Requirements: procedures required after use of force incidents for III >F, IV, V medical, mental health staff and parents or legal guardians. ☒ ☐ ☐ Notification to parent(s) is completed following each use of force incident and documented in the CE system. (8) describe the limitations of use of force on pregnant Use of Force and Reporting Requirements youth in accordance with Penal Code Section 6030(f) For Juvenile Detention and Assessment and Welfare and Institutions Code Section 222. ☒ ☐ ☐ Centers and Treatment Centers: Guidelines >I. 7480 San Bernardino SYTF Targeted PRO 23-24 Page 6 of 10 A453 JUV Targeted PRO eff. 1/2024 (b) Facilities that authorize chemical agents as a force O. C. Spray: Department Issued O.C. Spray option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize We reviewed ten (10) chemical agent use of chemical agents in the facility and the type, size and force reports at ARISE. Also, reviewed ten the approved method of deployment for those (10) Oleoresin Capsicum (OC) Warning chemical agents. forms from ARISE that are signed by youth during the intake process. A review of policy and procedure and documentation revealed compliance with this regulation. It should be noted each report reviewed ☒ ☐ ☐ contained staff efforts to de-escalate the incident as well as command calls given such as OC warning prior to deployment of OC spray. It should also be noted each report contained detailed information regarding the decontamination process of the youth. During the decontamination process youth are attended to by staff until they self-disclose, and they are no longer suffering the effects of the chemical agent. (2) mandate that chemical agents only be used when O. C. Spray: I >A there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and O.C. Spray: I >B timelines for decontamination from chemical agents. This shall include that youth who have been exposed During the decontamination process, youth to chemical agents shall not be left unattended until are attended to by staff until they self- ☒ ☐ ☐ that youth is fully decontaminated or is no longer disclose, and they are no longer suffering the suffering the effects of the chemical agent. effects of the chemical agent. (4) define the role, notification, and follow-up O. C. Spray: Guidelines > A procedures required after use of force incidents involving chemical agents for medical, mental health Notification to parent(s) is completed staff and parents or legal guardians. ☒ ☐ ☐ following each chemical agent incident and documented in the CE system. (5) provide for the documentation of each incident of O. C. Spray: I > I use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which O. C. Spray: Guidelines >C require that agencies provide initial and regular training in use of force and chemical agents when appropriate O.C. Spray: I >I that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of O.C. Spray: Department Issued O.C. Spray application. ☒ ☐ ☐ 7480 San Bernardino SYTF Targeted PRO 23-24 Page 7 of 10 A453 JUV Targeted PRO eff. 1/2024 (3) signs or symptoms that should result in O.C. Spray: I >I immediate referral to medical or behavioral health. Notification for OC spray incidents is immediately reported to the facility's medical ☒ ☐ ☐ and behavioral health staff. These notifications are documented within the incident reports. (4) instruction on the Constitutional Limitations of O.C. Spray: I >I Use of Force. ☒ ☐ ☐ (5) physical training force options that may require Use of Force and Reporting Requirements: the use of perishable skills. ☒ ☐ ☐ Guidelines >F .5 (6) timelines the facility uses to define regular O.C. Spray: Guidelines >C training. ☒ ☐ ☐ 1361 GRIEVANCE PROCEDURE Section 1361Grievance and Appeals The facility administrator shall develop and implement written policies and procedures whereby any youth may We reviewed grievances from the months of appeal and have resolved grievances relating to any April, May, and June 2024. In all, we condition of confinement, including but not limited to reviewed fifteen (15) grievances from ARISE. health care services, classification decisions, program Also reviewed ten (10) Grievance and participation, telephone, mail or visiting procedures, ☒ ☐ ☐ Appeals Procedure Acknowledgement forms food, clothing, bedding, mistreatment, harassment or from ARISE that are signed by youth during violations of the nondiscrimination policy. There shall be the intake process. A review of policy and no time limit on filing grievances. Policies and procedure and a review of the documentation procedures shall include provisions whereby the facility provided revealed compliance with this manager ensures: regulation. (a) a grievance form and instructions for registering a Grievance and Appeals: I >A >1 and I >B >1 grievance, which includes provisions for the youth to have free access to the form; A walkthrough of the facility revealed youth ☒ ☐ ☐ have free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file Grievance and Appeals: I >B >1 >a, b, c the grievance or to deliver the form to any youth supervision staff working in the facility; There’s a confidential lock box located within ☒ ☐ ☐ each housing unit of the Facility. (c) resolution of the grievance at the lowest appropriate Grievance and Appeals: V >A >1 >a staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Grievance and Appeals: Guidelines > B grievances within three (3) business days, grievances that relate to health and safety issues must be All grievances reviewed had an initial addressed immediately; ☒ ☐ ☐ response completed prior to three business days. (1) The youth may elect to be present to explain Grievance and Appeals: V > 2 >a his/her version of the grievance to a person not directly involved in the circumstances which led to ☒ ☐ ☐ the grievance. (2) Provision for a staff representative approved by Grievance and Appeals: I > C >2 the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Grievance and Appeals: V >2 >b which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Grievance and Appeals: VI grievance shall be heard by a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance; 7480 San Bernardino SYTF Targeted PRO 23-24 Page 8 of 10 A453 JUV Targeted PRO eff. 1/2024 (g) resolution of the grievance must occur within ten (10) Grievance and Appeals: Guidelines: B business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; All grievances reviewed were completed and and, ☒ ☐ ☐ resolved prior to ten (10) business days of submission. (h) the policy shall provide multiple internal and external Grievance and Appeals: Purpose methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Whether or not associated with a grievance, concerns Grievance and Appeals: Guidelines: H of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND 1371 Recreation, Programs, and Exercise 2B EXERCISE. Purpose The facility administrator shall develop and implement written policies and procedures for programs, A review of policy and procedures and daily recreation, and exercise for all youth. The intent is to schedule revealed compliance with this minimize the amount of time youth are in their rooms or regulation. Documentation of youth’s their bed area. programs, recreation, and exercise are documented within the facility’s Caseload ☒ ☐ ☐ Explorer (CE) system. We reviewed youth programming for the months of April through June 2024 from HDJDAC which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Recreation, Programs, and Exercise: I >C programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Documentation provided as well as Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ interviews with youth and staff revealed one hour shall be an outdoor activity, weather compliance with this regulation. permitting. A youth’s participation in programs, recreation, and Recreation, Programs, and Exercise: I >B exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Recreation, Programs, and Exercise: I >A be posted in the living units. ☒ ☐ ☐ There will be a written annual review of the programs, The program’s annual review was completed recreation, and exercise by the responsible agency to on 8/30/2024 by Christopher Hardy Probation ensure content offered is current, consistent, and ☒ ☐ ☐ Corrections Supervisor I. relevant to the population. 7480 San Bernardino SYTF Targeted PRO 23-24 Page 9 of 10 A453 JUV Targeted PRO eff. 1/2024 (a) Programs. All youth shall be provided with the Recreation, Programs, and Exercise: I > F opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, All youth at HDJDAC participate in evidence-based, best practice interventions that are programming that focuses on trauma- culturally relevant and linguistically appropriate, or pro- focused, cognitive, evidence-based, best social interventions and activities designed to reduce practice interventions that are culturally recidivism. These programs should be based on the relevant and linguistically appropriate, or youth’s individual needs as required by Sections 1355 prosocial interventions and activities and 1356. Such programs may be provided under the designed to reduce recidivism. We reviewed direction of the Chief Probation Officer or the County the HDJDAC monthly program list of Office of Education and can be administered by county available programs for the youth. partners such as mental health agencies, community based organizations, faith-based organizations or We were able to verify youth receives a Probation staff. minimum of one hour of programs daily by Programs may include but are not limited to: reviewing the Unit daily schedules, (1) Cognitive Behavior Interventions; documentation provided, and interviews with (2) Management of Stress and Trauma; youth and staff. ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; Each youth interviewed stated they always (5) Juvenile Justice System; receive a minimum of one hour per day of (6) Trauma-related interventions; programs, recreation, and exercise. (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Recreation, Programs, and Exercise: I >D >1 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and We were able to verify youth receives a entertainment. Activities shall be supervised and include minimum of one hour of recreation daily by orientation and may include coaching of youth. ☒ ☐ ☐ reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. (c) Exercise. All youth shall be provided with the Recreation, Programs, and Exercise: I > E >1 opportunity for at least one hour of large muscle activity each day. We were able to verify youth receives a minimum of one hour of exercise daily by ☒ ☐ ☐ reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. The administrator/manager may suspend, for a period Recreation, Programs, and Exercise: IV >B not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document It should be noted at no time during this the reasons why suspension of recreation and programs ☒ ☐ ☐ inspection cycle the facility Administrator occurs. suspended youth access to recreation or programs. 7480 San Bernardino SYTF Targeted PRO 23-24 Page 10 of 10 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7483 FACILITY NAME: Central Valley Juv Det & Assessment Center (CVJDAC) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Teneka Haynes, Deputy Chief Probation Officer; Bernadette Galicia, Acting Division Director II-Superintendent; Veronica Love, Division Director I; Anthony Moore, Acting Division Director I; Tanisha Santee, Probation Corrections Supervisor II (PCS II); Shaunie Bostick, Probation Corrections I (PCS I)/Inspection Officer; Ramon Velasco, PCS I; Edith Gil, Probation Corrections Officer (PCO); Linda Sanchez, PCO; Robert Garcia, PCO; Ashley Walker- Gegger, Inspection Officer; Itzayana Mancillas, PCO FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: September 24, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Section 1321 Staffing: Juvenile Detention and Assessment Centers and Treatment Each juvenile facility shall: Facilities (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its Staffing: Purpose programming, to provide for safety and security of youth and staff, and meet established standards and We reviewed a variety of documents regulations; including safety check records, grievances, disciplinary actions, and incident reports. Also reviewed April, May, and June 2024 staffing schedules for CVJDAC. A review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. It should be noted San Bernardino staffs the CVJDAC facility to PREA staffing ratios which ☒ ☐ ☐ are 1:8 staff to youth ratio during wake hours and 1:16 staff to youth ratio during the hour youth are asleep. Although at the time of the inspection, the facility youth supervision staff were on 16 hours of overtime per pay period there were no indications the facility staffing wasn’t adequate to meet the overall facility operations and its programming. At the time of the inspection, CVJDAC staffing consisted of one DCPO; one DDII; two DDIs; seven PCSIIs; 17 PCSIs, and 145 PCOs. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7483 San Bernardino Central Valley Juv Det & Assmt Ctr JH Targeted PRO 23-24 Page 1 of 10 A453 JUV Targeted PRO eff. 1/2024 (b) ensure that no required services shall be denied Staffing: I > C because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Staffing: I > A ensure adequate supervision of all staff members; A Supervisor is identified on the daily shift ☒ ☐ ☐ rosters. (d) have a clearly identified person on duty at all times Staffing: I.>D who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Staffing: I >E unit whenever there are youth in the living unit; ☒ ☐ ☐ Per the policy and procedure manual staff is always present in occupied housing units. (f) have sufficient food service personnel relative to the Staffing: Guidelines > E. number and security of living units, including staff qualified and available to: plan menus meeting nutritional Daily schedules were reviewed to verify requirements of youth; provide kitchen supervision; direct compliance with this regulation. food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary At the time of the inspection CVJDAC food records; or, a facility may serve food that meets nutritional service staff consisted of two Food Service standards prepared by an outside source; Supervisors (FSS), one Cook II, and 12 Cook Is, and two Food Service Workers (FSW). (g) have sufficient administrative, clerical, recreational, Staffing: Guidelines > F medical, dental, mental health, building maintenance, transportation, control room, facility security and other At the time of the Inspection CVJDAC clerical support staff for the efficient management of the facility, ☒ ☐ ☐ staff consisted of one Supervising Office and to ensure that youth supervision staff shall not be Assistant (SOA), one Office Assistant IV (OA diverted from supervising youth; and, IV), and 11 Office Assistant III (OA III). (h) assign sufficient youth supervision staff to provide Staffing: I >B continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls CVJDAC population at the time of the (A) during the hours that youth are awake, one Targeted inspection was 108 with 91 male wide-awake youth supervision staff member on youths and 17 female youths. A review of duty for each 10 youth in detention; documentation revealed staffing ratios are ☒ ☐ ☐ met at all times. (B) during the hours that youth are confined to their Staffing: >II > B room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each A minimum of three (3) staff are scheduled 30 youth in detention; for each housing unit. A review of daily ☒ ☐ ☐ schedules revealed compliance with this regulation. (C) at least two wide-awake youth supervision staff Staffing: >II > C members on duty at all times, regardless of the number of youth in detention, unless an A review of daily schedules revealed arrangement has been made for backup support ☒ ☐ ☐ compliance with this regulation. services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Staffing: >II >D duty who is the same gender as youth housed in the facility. A review of daily schedules revealed ☒ ☐ ☐ compliance with this regulation. 7483 San Bernardino Central Valley Juv Det & Assmt Ctr JH Targeted PRO 23-24 Page 2 of 10 A453 JUV Targeted PRO eff. 1/2024 (E) personnel with primary responsibility for other Staffing: Guidelines > C duties such as administration, supervision of personnel, academic or trade instruction, clerical, Staffing personnel listed within this regulation ☒ ☐ ☐ kitchen or maintenance shall not be classified as are not considered youth supervision staff. youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable. (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Not Applicable. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7483 San Bernardino Central Valley Juv Det & Assmt Ctr JH Targeted PRO 23-24 Page 3 of 10 A453 JUV Targeted PRO eff. 1/2024 1328 SAFETY CHECKS Section 1328 Safety Checks in Juvenile 0B Detention and Assessment Centers and The facility administrator shall develop and implement Treatment Facilities. policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed the CVJDAC safety checks for at random or varied intervals during hours when youth the months of April, May, and June 2024. A are asleep or when youth are in their rooms, confined in review of documentation revealed safety holding cells or confined to their bed in a dormitory. checks are being completed well within the Supervision is not replaced, but may be supplemented ☒ ☐ ☐ minimum 15 minutes and at random or varied by, an audio/visual electronic surveillance system intervals during the hour youth are confined designed to detect overt, aggressive or assaultive to their rooms. behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the We also reviewed live-time safety checks as check is completed. we toured the facility. All checks reviewed were in compliance with this regulation. 1354.5 ROOM CONFINEMENT Section 1354.5 Room Confinement 1B (a) The facility administrator shall develop and We reviewed ten (10) youth Room implement written policies and procedures addressing Confinement Contract forms from CVJDAC. the confinement of youth in their room that are A review of the policy and procedure manual consistent with Welfare and Institutions Code Section and documentation provided revealed 208.3. The placement of a youth in room confinement compliance with this regulation. Each room shall be accomplished in accordance with the following ☒ ☐ ☐ confinement contract reviewed provided guidelines: excellent documentation of why the youth was placed in room confinement and the efforts made by staff to reintegrate the youth back into the regular programming. (1) Room confinement shall not be used before Room Confinement: Guidelines > C. other, less restrictive, options have been attempted and exhausted, unless attempting those options A review of documentation revealed all youth poses a threat to the safety or security of any youth placed in room confinement were appropriate or staff. ☒ ☐ ☐ as youth actions were posing a threat to the safety and security of the facility. (2) Room confinement shall not be used for the Room Confinement: Guidelines > H purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Room Confinement: Guidelines > F that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Room Confinement: II >F confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: (1) Return the youth to general population. Room Confinement: II >H ☒ ☐ ☐ (2) Consult with mental health or medical staff. Room Confinement: II >H ☒ ☐ ☐ (3) Develop an individualized plan that includes the Room Confinement: II >B >1 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. 7483 San Bernardino Central Valley Juv Det & Assmt Ctr JH Targeted PRO 23-24 Page 4 of 10 A453 JUV Targeted PRO eff. 1/2024 (4) If room confinement must be extended beyond Room Confinement: III > B four hours, staff shall do each of the following: (A) Document the reasons for room confinement Room Confinement: I >A >2 and I >F and the basis for the extension, the date and time the youth was first placed in room confinement, We reviewed four (4) youth Room and when he or she is eventually released from Confinement Contract forms from CVJDAC in room confinement. ☒ ☐ ☐ which the youth was held in room confinement longer than four hours. Technical assistance was provided regarding consulting with Behavioral Health when youth are in room confinement. (B) Develop an individualized plan that includes Room Confinement: I >B > 1 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Room Confinement: VI >A facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Room Confinement: Definitions and single-person rooms or cells for the housing of youth Guidelines >A in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Room Confinement: Definitions and court holding facilities or adult facilities. ☒ ☐ ☐ Guidelines >M (7) Nothing in this section shall be construed to Room Confinement: Definitions and conflict with any law providing greater or additional Guidelines >N ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Room Confinement: Definitions and extraordinary emergency circumstance that requires Guidelines >O a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Room Confinement: Definitions and placed in a locked cell or sleeping room to treat and Guidelines >P protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7483 San Bernardino Central Valley Juv Det & Assmt Ctr JH Targeted PRO 23-24 Page 5 of 10 A453 JUV Targeted PRO eff. 1/2024 1357 USE OF FORCE Section 1357 Use of Force and Reporting Requirements for Juvenile Detention and The facility administrator, in cooperation with the Assessment Centers and Treatment Centers responsible physician, shall develop and implement written policies and procedures for the use of force, We reviewed ten (10) hands-on use of force which may include chemical agents. Force shall never reports at CVJDAC. A review of policy and be applied as punishment, discipline, retaliation or procedure and documentation revealed treatment. compliance with this regulation. (a) At a minimum, each facility shall develop policies and ☒ ☐ ☐ procedures which: It should be noted each report reviewed contained staff efforts to de-escalate the incident and command calls given to the youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Use of Force and Reporting Requirements: reasonable and necessary, as defined in Section 1302 Purpose and Factors to Determine to ensure the safety and security of youth, staff, others ☒ ☐ ☐ Reasonableness of Force and the facility. (2) outline the force options available to staff including Use of Force and Reporting Requirements: both physical and non-physical options and define Guidelines >F ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Use of Force and Reporting Requirements: expressly prohibited by the facility. ☒ ☐ ☐ Guidelines >F >12 (4) describe the requirements of staff to report any Use of Force and Reporting Requirements: inappropriate use of force, and to take affirmative Guidelines >A ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Use of Force and Reporting Requirements: includes time period and procedure for documenting and reporting the use of force, including reporting I >G and Guidelines >L requirements of management and line staff and procedures for reviewing and tracking use of force All use of force reports reviewed were well incidents by supervisory and or management staff, written and contained staff efforts to de- which include procedures for debriefing a particular escalate the youth involved and clear incident with staff and/or youth for the purposes of directives for the youth to follow prior to going ☒ ☐ ☐ training as well as mitigating the effects of trauma that hands-on. may have been experienced by staff and /or the youth involved. It should be noted a debriefing is conducted following each use of force incident and is documented within the primary incident report. (6) Include an administrative review and a system for Use of Force and Reporting Requirements: investigating unreasonable use of force. ☒ ☐ ☐ III >G (7) define the role, notification, and follow-up Use of Force and Reporting Requirements: procedures required after use of force incidents for III >F, IV, V medical, mental health staff and parents or legal guardians. ☒ ☐ ☐ Notification to parent(s) is completed following each use of force incident and documented in the CE system. (8) describe the limitations of use of force on pregnant Use of Force and Reporting Requirements youth in accordance with Penal Code Section 6030(f) For Juvenile Detention and Assessment and Welfare and Institutions Code Section 222. ☒ ☐ ☐ Centers and Treatment Centers: Guidelines >I. 7483 San Bernardino Central Valley Juv Det & Assmt Ctr JH Targeted PRO 23-24 Page 6 of 10 A453 JUV Targeted PRO eff. 1/2024 (b) Facilities that authorize chemical agents as a force O. C. Spray: Department Issued O.C. Spray option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize We reviewed ten (10) chemical agent use of chemical agents in the facility and the type, size and force reports at CVJDAC. Also, reviewed ten the approved method of deployment for those (10) Oleoresin Capsicum (OC) Warning chemical agents. forms from CVJDAC that are signed by youth during the intake process. A review of policy and procedure and documentation revealed compliance with this regulation. It should be noted each report reviewed ☒ ☐ ☐ contained staff efforts to de-escalate the incident as well as command calls given such as OC warning prior to deployment of OC spray. It should also be noted each report contained detailed information regarding the decontamination process of the youth. During the decontamination process youth are attended to by staff until they self-disclose, and they are no longer suffering the effects of the chemical agent. (2) mandate that chemical agents only be used when O. C. Spray: I >A there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and O.C. Spray: I >B timelines for decontamination from chemical agents. This shall include that youth who have been exposed During the decontamination process, youth to chemical agents shall not be left unattended until are attended to by staff until they self- ☒ ☐ ☐ that youth is fully decontaminated or is no longer disclose, and they are no longer suffering the suffering the effects of the chemical agent. effects of the chemical agent. (4) define the role, notification, and follow-up O. C. Spray: Guidelines > A procedures required after use of force incidents involving chemical agents for medical, mental health Notification to parent(s) is completed staff and parents or legal guardians. ☒ ☐ ☐ following each chemical agent incident and documented in the CE system. (5) provide for the documentation of each incident of O. C. Spray: I > I use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which O. C. Spray: Guidelines >C require that agencies provide initial and regular training in use of force and chemical agents when appropriate O.C. Spray: I >I that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of O.C. Spray: Department Issued O.C. Spray application. ☒ ☐ ☐ 7483 San Bernardino Central Valley Juv Det & Assmt Ctr JH Targeted PRO 23-24 Page 7 of 10 A453 JUV Targeted PRO eff. 1/2024 (3) signs or symptoms that should result in O.C. Spray: I >I immediate referral to medical or behavioral health. Notification for OC spray incidents is immediately reported to the facility's medical ☒ ☐ ☐ and behavioral health staff. These notifications are documented within the incident reports. (4) instruction on the Constitutional Limitations of O.C. Spray: I >I Use of Force. ☒ ☐ ☐ (5) physical training force options that may require Use of Force and Reporting Requirements: the use of perishable skills. ☒ ☐ ☐ Guidelines >F .5 (6) timelines the facility uses to define regular O.C. Spray: Guidelines >C training. ☒ ☐ ☐ 1361 GRIEVANCE PROCEDURE Section 1361Grievance and Appeals The facility administrator shall develop and implement We reviewed grievances from the months of written policies and procedures whereby any youth may April, May, and June 2024. In all, we appeal and have resolved grievances relating to any reviewed forty-five (45) grievances from condition of confinement, including but not limited to CVJDAC. Also reviewed ten (10) Grievance health care services, classification decisions, program and Appeals Procedure Acknowledgement participation, telephone, mail or visiting procedures, ☒ ☐ ☐ forms from CVJDAC that are signed by youth food, clothing, bedding, mistreatment, harassment or during the intake process. A review of policy violations of the nondiscrimination policy. There shall be and procedure and a review of the no time limit on filing grievances. Policies and documentation provided revealed compliance procedures shall include provisions whereby the facility with this regulation. manager ensures: (a) a grievance form and instructions for registering a Grievance and Appeals: I >A >1 and I >B >1 grievance, which includes provisions for the youth to have free access to the form; A walkthrough of the facility revealed youth ☒ ☐ ☐ have free access to grievance forms which are in the dayroom of each living unit. (b) the youth shall have the option to confidentially file Grievance and Appeals: I >B >1 >a, b, c the grievance or to deliver the form to any youth supervision staff working in the facility; There’s a confidential lock box located within ☒ ☐ ☐ each housing unit of the Facility. (c) resolution of the grievance at the lowest appropriate Grievance and Appeals: V >A >1 >a staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Grievance and Appeals: Guidelines > B grievances within three (3) business days, grievances that relate to health and safety issues must be All grievances reviewed had an initial addressed immediately; ☒ ☐ ☐ response completed prior to three business days. (1) The youth may elect to be present to explain Grievance and Appeals: V > 2 >a his/her version of the grievance to a person not directly involved in the circumstances which led to ☒ ☐ ☐ the grievance. (2) Provision for a staff representative approved by Grievance and Appeals: I > C >2 the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Grievance and Appeals: V >2 >b which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Grievance and Appeals: VI grievance shall be heard by a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance; 7483 San Bernardino Central Valley Juv Det & Assmt Ctr JH Targeted PRO 23-24 Page 8 of 10 A453 JUV Targeted PRO eff. 1/2024 (g) resolution of the grievance must occur within ten (10) Grievance and Appeals: Guidelines: B business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; All grievances reviewed were completed and and, ☒ ☐ ☐ resolved prior to ten (10) business days of submission. (h) the policy shall provide multiple internal and external Grievance and Appeals: Purpose methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Whether or not associated with a grievance, concerns Grievance and Appeals: Guidelines: H of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND 1371 Recreation, Programs, and Exercise 2B EXERCISE. Purpose The facility administrator shall develop and implement written policies and procedures for programs, A review of policy and procedures and daily recreation, and exercise for all youth. The intent is to schedule revealed compliance with this minimize the amount of time youth are in their rooms or regulation. Documentation of youth’s their bed area. programs, recreation, and exercise are documented within the facility’s Caseload Explorer (CE) system. We reviewed youth programming for the months of April through ☒ ☐ ☐ June 2024 from CVJDAC which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. However, technical assistance was provided with regards to the facility at times Splitting the program due to safety and security concerns and ensuring each youth still receives Title 15 minimum requirements. Juvenile facilities shall provide the opportunity for Recreation, Programs, and Exercise: I >C programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Documentation provided as well as Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ interviews with youth and staff revealed one hour shall be an outdoor activity, weather compliance with this regulation. permitting. A youth’s participation in programs, recreation, and Recreation, Programs, and Exercise: I >B exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Recreation, Programs, and Exercise: I >A be posted in the living units. ☒ ☐ ☐ There will be a written annual review of the programs, The program’s annual review was completed recreation, and exercise by the responsible agency to on 9/18/2024 by Bernadette Galicia, Division ensure content offered is current, consistent, and ☒ ☐ ☐ Director II. relevant to the population. 7483 San Bernardino Central Valley Juv Det & Assmt Ctr JH Targeted PRO 23-24 Page 9 of 10 A453 JUV Targeted PRO eff. 1/2024 (a) Programs. All youth shall be provided with the Recreation, Programs, and Exercise: I > F opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, All youth at CVJDAC participate in evidence-based, best practice interventions that are programming that focuses on trauma culturally relevant and linguistically appropriate, or pro- focused, cognitive, evidence-based, best social interventions and activities designed to reduce practice interventions that are culturally recidivism. These programs should be based on the relevant and linguistically appropriate, or youth’s individual needs as required by Sections 1355 prosocial interventions and activities and 1356. Such programs may be provided under the designed to reduce recidivism. We reviewed direction of the Chief Probation Officer or the County CVJDAC monthly programs list of available Office of Education and can be administered by county programs for the youth. partners such as mental health agencies, community based organizations, faith-based organizations or We were able to verify youth receives a Probation staff. minimum of one-hour of programs daily by Programs may include but are not limited to: reviewing the Unit daily schedules, (1) Cognitive Behavior Interventions; documentation provided, and interviews with (2) Management of Stress and Trauma; youth and staff. ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; Each youth interviewed stated they always (5) Juvenile Justice System; receive a minimum of one hour per day of (6) Trauma-related interventions; programs, recreation, and exercise. (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Recreation, Programs, and Exercise: I >D >1 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and We were able to verify youth receives a entertainment. Activities shall be supervised and include minimum of one hour of recreation daily by orientation and may include coaching of youth. ☒ ☐ ☐ reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. (c) Exercise. All youth shall be provided with the Recreation, Programs, and Exercise: I > E >1 opportunity for at least one hour of large muscle activity each day. We were able to verify youth receives a minimum of one hour of exercise daily by ☒ ☐ ☐ reviewing the Unit daily schedules, documentation provided, and interviews with youth and staff. The administrator/manager may suspend, for a period Recreation, Programs, and Exercise: IV >B not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document It should be noted at no time during this the reasons why suspension of recreation and programs ☒ ☐ ☐ inspection cycle the facility Administrator occurs. suspended youth access to recreation or programs. 7483 San Bernardino Central Valley Juv Det & Assmt Ctr JH Targeted PRO 23-24 Page 10 of 10 A453 JUV Targeted PRO eff. 1/2024