San Bernardino CVJDAC (2023-2024 inspection cycle)

January 9, 2024 Tracy Reece, Chief Probation Officer San Bernardino County Probation Department 175 W. 5th Street San Bernardino, CA 92401 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SAN BERNARDINO COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Reece: The 2023-2024 Comprehensive Inspection of the San Bernardino County Probation Department has been completed. A pre-inspection briefing was held on Tuesday, February 21, 2023, and the following facilities were inspected between Monday, December 11, 2023 and Friday, December 22, 2023: FACILITY NAME BSCC # FACILITY TYPE Central Valley Juvenile Detention Assessment Center 7483 JH High Desert Juvenile Detention Assessment Center- 7480 SYTF ARISE These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Tracy Reece, Chief Page 2 Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Friday, December 22, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, CRAIGUS THOMPSON SR. Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, San Bernardino County Juvenile Court* Chair, Juvenile Justice Commission, San Bernardino County* Chair, Board of Supervisors, San Bernardino County* County Administrator, San Bernardino County* Kimberlee Drury, Deputy Chief Probation Officer, San Bernardino County Teneka Hayes, Deputy Chief Probation Officer, San Bernardino County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7480+ San Bernardino Probation JH SYTF LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7483 FACILITY NAME: Central Valley Juvenile Detention Assessment Center FACILITY TYPE: JH (CVJDAC) PERSON(S) INTERVIEWED: Teneka Haynes, Deputy Chief Probation Officer; Nancy Quinn, Division Director II- Superintendent; Samantha Gonzalez, Division Director I-Assistant Superintendent; Jocelyn Lara, Supervising Nurse II; Cynthia Roth-Felton, Behavioral Health Program Manager II; Gayle Morrow, Behavioral Health Program Manager II; Louie Vega, Lead Teacher-Special Education Case Manager; Shaunie Bostick, Probation Corrections Supervisor I; Maria Biglow, Probation Corrections Supervisor I; Benjamin Larson, Probation Corrections Officer; Tammy Castro, Probation Corrections Officer; Jose Fregoio, Probation Corrections Officer FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: 12/22/2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS Completed on April 6, 2023, by Briana Felix, Principal Risk Control Specialist. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed on 7/20/2023, by Priscilla Reyes. clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Environmental Health completed on Health and Safety Code Section 101045; 6/28/2023. ☒ ☐ ☐ Nutritional Health completed on 6/28/2023. Medical/Mental Health completed on 6/28/2023. (d) county superintendent of schools on the adequacy of Completed by Arthur Kimball Principal, AMC- educational services and facilities as required in Section YTEC, Southwest, L.F. Smith-Alt. Ed./SPS, ☒ ☐ ☐ 1370; Riverside County Office of Education on 11/2/2023. (e) juvenile court as required by Section 209 of the Completed on 11/17/2023 by Juvenile ☒ ☐ ☐ Welfare and Institutions Code; and, Presiding Judge Lynn M. Poncin. (f) the Juvenile Justice Commission as required by Completed by Joyce Frevert and Shonda Section 229 of the Welfare and Institutions Code or Kellogg on 11/14/2023. ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7483 San Bernardino CVJDAC PRO 23-24 Page 1 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Section 1320 Appointment and Qualifications BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification Chief Tracy Reece’s memo dated March 21, letter confirming that all elements of regulation are met. 2023, verified compliance with this regulation. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Section 1320 Appointment and Qualifications Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Section 1320 Appointment and Qualifications examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Section 1320 Appointment and Qualifications and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Section 1320 Appointment and Qualifications employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Section 1320 Appointment and Qualifications employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 7483 San Bernardino CVJDAC PRO 23-24 Page 2 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Section 1321 Staffing: Juvenile Detention and Assessment Centers and Treatment Facilities Each juvenile facility shall: (a) have an adequate number of personnel sufficient to Staffing: Purpose carry out the overall facility operation and its programming, to provide for safety and security of youth We reviewed a variety of documents including and staff, and meet established standards and safety check records, grievances, disciplinary regulations; actions, and incident reports. We also reviewed January through April 2023 staffing schedules for CVJDAC. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. ☒ ☐ ☐ It should be noted San Bernardino staff the CVJDAC facility to PREA staffing ratios which are 1:8 staff to youth ratio during wake hours and 1:16 staff to youth ratio during the hours youth are asleep. Although at the time of the inspection the facility youth supervision staff were on 16 hours of overtime per pay period, there were no indications the facility staffing wasn’t adequate to meet the overall facility operations and its programming. (b) ensure that no required services shall be denied Staffing: I > C because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Staffing: I > A ensure adequate supervision of all staff members; ☒ ☐ ☐ A Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times Staffing: I.>D who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; (e) have at least one staff member present on each living Staffing: I >E unit whenever there are youth in the living unit; ☒ ☐ ☐ Per policy and procedure manual, staff is always present in occupied housing units. (f) have sufficient food service personnel relative to the Staffing: Guidelines > E. number and security of living units, including staff qualified and available to: plan menus meeting nutritional Daily schedules were reviewed to verify requirements of youth; provide kitchen supervision; direct compliance with this regulation. ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Staffing: Guidelines > F medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be ☒ ☐ ☐ diverted from supervising youth; and, 7483 San Bernardino CVJDAC PRO 23-24 Page 3 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) assign sufficient youth supervision staff to provide Staffing: I >B continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls At the time of the inspection, the CVJDAC (A) during the hours that youth are awake, one population was 91 youth total, with 81 males ☒ ☐ ☐ wide-awake youth supervision staff member on and 10 females. duty for each 10 youth in detention; (B) during the hours that youth are confined to their Staffing: >II > B room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Staffing: >II > C members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Staffing: >II >D duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Staffing: Guidelines > C duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; 7483 San Bernardino CVJDAC PRO 23-24 Page 4 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Section 1322 Youth Supervision Staff AND TRAINING Orientation and Training (a) Prior to assuming any responsibilities each youth Chief Tracy Reece’s memo dated March 21, supervision staff member shall be properly oriented to ☒ ☐ ☐ 2023, verified compliance with this regulation. their duties, including: (1) youth supervision duties; Youth Supervision: II > A (2) scope of decisions they shall make; ☒ ☐ ☐ Youth Supervision: II > B (3) the identity of their supervisor; ☒ ☐ ☐ Youth Supervision: II > C (4) the identity of persons who are responsible to Youth Supervision: II > D ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Youth Supervision: II > F ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Youth Supervision: II > G (b) Prior to assuming any responsibility for the Youth Supervision: III. supervision of youth, each youth supervision staff ☒ ☐ ☐ member shall receive a minimum of 40 hours of facility- All new full-time and temporary employees specific orientation, including: receive 40 hours of Introductory Training. (1) individual and group supervision techniques; ☒ ☐ ☐ Youth Supervision: III >A (2) regulations and policies relating to discipline and Youth Supervision: III >B rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Youth Supervision: III >C (4) suicide prevention and response to suicide Youth Supervision: III >D ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Youth Supervision: III >E techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Youth Supervision: III >F ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Youth Supervision: III >G (8) routine security measures, including facility Youth Supervision: III >H ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Youth Supervision: III >I ☒ ☐ ☐ mental health services; 7483 San Bernardino CVJDAC PRO 23-24 Page 5 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (10) documentation; and ☒ ☐ ☐ Youth Supervision: III >J (11) fire/life safety training ☒ ☐ ☐ Youth Supervision: III >K (c) Prior to assuming sole supervision of youth, each Youth Supervision: I >A youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Youth Supervision: I >C supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Section 1323 Preparedness, Equipment, Supplies, and Response Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times Review of documentation indicates that all who meets the training standards established by the youth supervisory staff at both facilities Board for general fire and life safety which relate ☒ ☐ ☐ receive site-specific life safety training during specifically to the facility. orientation. Also, all full-time employees receive fire and safety training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL Section 1324 Policy and Procedure Manual All facility administrators shall develop, publish, and County of San Bernardino CVJDAC and implement a manual of written policies and procedures HDJDAC ARISE Juvenile Detention Facilities that address, at a minimum, all regulations that are Policy, Procedures, and Operations Manuals applicable to the facility. Such a manual shall be made were provided prior to the date of Inspection. available to all employees, reviewed by all employees, ☒ ☐ ☐ The manuals were administratively reviewed and shall be administratively reviewed at a minimum by Chief Tracy Reece on 12/11/2023. every two years, and updated, as necessary. Those records relating to the standards and requirements set It should be noted both facilities are in the forth in these regulations shall be accessible to the Board process of transitioning to the Lexipol policy on request. and procedures. The manual shall include: (a) table of organization, including channels of Policy and Procedure: I >A >1 ☒ ☐ ☐ communications and a description of job classifications; (b) responsibility of the probation department, purpose of Policy and Procedure: I >A >2 programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Policy and Procedure: I >A >3 (d) initial orientation and training program for employees; ☒ ☐ ☐ Policy and Procedure: I >A >4 (e) initial orientation, including safety and security issues Policy and Procedure: I >A >4 > a and anti-discrimination policies, for support staff, contract ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Policy and Procedure: I >A >5 ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy and Procedure: I >A >5 a (2) legal and proper care of youth; ☒ ☐ ☐ Policy and Procedure: I >A >5 b (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy and Procedure: I >A >5 c (4) supply of information to the juvenile court and Policy and Procedure: I >A >5 d ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Policy and Procedure: I >A >5 e (g) ethical responsibilities; ☒ ☐ ☐ Policy and Procedure: I>A > 6 (h) trauma-informed approaches; ☒ ☐ ☐ Policy and Procedure: I>A > 7 7483 San Bernardino CVJDAC PRO 23-24 Page 6 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (i) culturally responsive approaches; ☒ ☐ ☐ Policy and Procedure: I>A > 7 (j) gender responsive approaches; ☒ ☐ ☐ Policy and Procedure: I>A > 7 (k) a non-discrimination provision that provides that all Policy and Procedure: I>A > 8 youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy and Procedure: I>A > 9 chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy and Procedure: I>A > 10 Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Policy and Procedure: I>A > 11 sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Section 1325 Preparedness, Equipment, Supplies, and Response The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the Emergency Operating: I >E > 1 State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Emergency Operating: I > E > 2 > a with two-year retention of the inspection record; ☒ ☐ ☐ Documentation review of the facility’s monthly fire and life safety inspections revealed compliance with this regulation. (c) fire prevention inspections as required by Health and Completed on 7/20/2023, by Priscilla Reyes. ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; ☒ ☐ ☐ Emergency Operating: III (e) documented fire drills not less than quarterly; Documentation review of the facility’s fire drills revealed compliance with this regulation. It ☒ ☐ ☐ should be noted the facility goes above and beyond Title 15 regulation by conducting weekly evacuation, earthquake, and fire drills. (f) a written plan for the emergency housing of youth in Emergency Operating: III > F >1 ☒ ☐ ☐ the case of fire; and, (g) development of a fire suppression pre-plan in Completed on 3/15/2023 by Maria Biglow, ☒ ☐ ☐ cooperation with the local fire department. Probation Corrections Supervisor I. 1326 SECURITY REVIEW Section 1326 Inspections, Reports, and Security Reviews in Juvenile Detention Each facility administrator shall develop policies and Assessment Centers and Treatment procedures to annually review, evaluate, and document ☒ ☐ ☐ Facilities. security of the facility. The review and evaluation shall include internal and external security, including, but not Completed on 1/20/2023 by Joseph Bakunas, limited to, key control, equipment, and staff training. Division Director II. 7483 San Bernardino CVJDAC PRO 23-24 Page 7 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1327 EMERGENCY PROCEDURES Section 1327 Preparedness, Equipment, Supplies, and Response The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: Emergency Situations: Juvenile Detentions (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ and Assessment Centers and Treatment Centers Emergency Situations: Juvenile Detentions (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ and Assessment Centers and Treatment attack; Centers Emergency Situations: Juvenile Detentions (c) fire and natural disasters; ☒ ☐ ☐ and Assessment Centers and Treatment Centers Emergency Situations: Juvenile Detentions (d) periodic testing of emergency equipment; ☒ ☐ ☐ and Assessment Centers and Treatment Centers Emergency Situations: Juvenile Detentions (e) emergency evacuation of the facility; and ☒ ☐ ☐ and Assessment Centers and Treatment Centers Emergency Situations: Juvenile Detentions and Assessment Centers and Treatment Centers (f) a program to provide all youth supervision staff ☒ ☐ ☐ Review of documentation as well as memo with an annual review of emergency procedures. dated 4/13/2023 from Nancy Quinn, Division Director II, revealed youth supervision staff have reviewed emergency procedures annually. 1328 SAFETY CHECKS Section 1328 Safety Checks in Juvenile Detention and Assessment Centers and The facility administrator shall develop and implement Treatment Facilities. policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed CVJDAC’s safety checks for the at random or varied intervals during hours when youth months of January through April 2023. Review are asleep or when youth are in their rooms, confined in of documentation revealed safety checks are holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ being completed well within the minimum 15 Supervision is not replaced, but may be supplemented minutes and at random or varied intervals by, an audio/visual electronic surveillance system during the hours youth are confined to their designed to detect overt, aggressive or assaultive rooms. We also did a live safety check review behavior and to summon aid in emergencies. All safety during the inspection walkthrough of the checks shall be documented with the actual time the facility. check is completed. 1329 SUICIDE PREVENTION PLAN Section 1329 Suicide Prevention Program The facility administrator, in collaboration with the BSCC staff reviewed five (5) youth suicide healthcare and behavioral/mental health administrators, packets from CVJDAC. Review of shall plan and implement written policies and documentation provided and policy and procedures which delineate a Suicide Prevention Plan. procedure manuals revealed compliance with The plan shall consider the needs of youth experiencing this regulation. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner ☒ ☐ ☐ It should be noted any Probation Correction consistent with the level of suicide risk. The plan shall Officer (PCO) could initiate Suicide include the following elements: Observation Status (SOS) for a youth deemed a potential suicide risk. However, once placed on any level of SOS, only a member of Forensic Adolescent Services Team (FAST) could downgrade and/or remove the youth from SOS. 7483 San Bernardino CVJDAC PRO 23-24 Page 8 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Suicide prevention training as required in Section Suicide Prevention Program: Guidelines >L 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Suicide Prevention Program: Purpose> Precautionary Protocols ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake Guidelines >L >1 processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Suicide Prevention Program: III > D > 2 intake screening process to be at risk of suicide shall ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to I >Safety Plan ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for I >Safety Plan ☒ ☐ ☐ assessment and/or services. (d) Procedures for monitoring of youth identified at risk I >Safety Plan ☒ ☐ ☐ for suicide. (e) Safety Interventions I >Safety Plan (1) Procedures to address intervention protocols for ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: (A) Housing consideration ☒ ☐ ☐ I >Safety Plan (B) Treatment strategies including trauma- I >Safety Plan ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff I >Safety Plan how to respond to youth who exhibit suicidal ☒ ☐ ☐ behaviors. (f) Communication Suicide Prevention Program: III >A (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information I >Safety Plan sharing about youth at risk for suicide with youth ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Suicide Prevention Program VI >M Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Suicide Prevention Program V >K ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Suicide Prevention Program V >L ☒ ☐ ☐ youth. 7483 San Bernardino CVJDAC PRO 23-24 Page 9 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Documentation Suicide Prevention Program V >H (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Suicide Prevention Program: Guidelines >J opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Section 1340 Report of Legal Action Each facility shall submit to the Board a letter of Per Division Director II Nancy Quinn’s memo notification on each legal action, pertaining to conditions ☒ ☐ ☐ dated 3/13/2023, there have been no Legal of confinement, filed against persons or legal entities Actions filed against the facility this inspection responsible for juvenile facility operation. cycle. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Per Division Director II Nancy Quinn’s memo OF A YOUTH WHILE DETAINED dated 3/13/2023 there have been no deaths at the facility this inspection cycle. (1) Death of a Youth. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Death of a Youth: Guidelines > F. the facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Death of a Youth: Guidelines > E. the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Death of a Youth: Guidelines > F. from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Required JDAC Notifications of a Youth’s (a) The facility administrator, in cooperation with Emergency Transportation/Hospital the health administrator, shall develop written Admittance (Non-Death) policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7483 San Bernardino CVJDAC PRO 23-24 Page 10 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1342 POPULATION ACCOUNTING Section 1342 Population Accounting Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Rated Capacity for CVJDAC is 240 total. When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Section 1350 Intake/MAYSI Screening, Assessment and Admittance The facility administrator shall develop and implement written policies and procedures for admittance of youth We reviewed ten (10) youth admittance that emphasize respectful and humane engagement packages from CVJDAC. Review of with youth, and reflect that the admission process may ☒ ☐ ☐ documentation provided and policy and be traumatic to youth who may have already procedure manuals revealed compliance with experienced trauma. Policies shall be trauma-informed, this regulation. culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Intake: III > H > 1 (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of We reviewed ten (10) Youth Intake Phone ☒ ☐ ☐ Welfare and Institution Code Section 627; Calls forms. Review of documentation provided revealed compliance with this regulation. Intake III > J > 2 (2) Offer of a shower; ☒ ☐ ☐ Offering of youth shower is documented in the caseload explorer system. (3) Documented secure storage of personal Intake III >J > 2 > E ☒ ☐ ☐ belongings; Intake: III > J >1 (4) Offer of food upon arrival; ☒ ☐ ☐ Offering of food is documented in the caseload explorer system. Intake: III >Booking (5) Screening for physical and behavioral health All CVJDAC youth are screened by and safety issues, intellectual or developmental ☒ ☐ ☐ Behavioral Health Services (BHS) within disabilities; seven (7) days of intake and assigned a Clinician if needed. (6) Screening for physical and developmental Intake: III >Booking disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Intake: XI > E Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Intake: III >G>5 (b) juvenile hall administrators shall establish written Housing Assessments and Classifications: I criteria for detention that considers the least restrictive ☒ ☐ ☐ >C >1 environment. 7483 San Bernardino CVJDAC PRO 23-24 Page 11 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) juvenile camps and post-dispositional programs in N/A juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform ☐ ☐ ☒ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Intake: V >D >3 > a that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Section 1350.5 and 1352 Housing ABUSE Assessments and Classifications I >A >1 The facility administrator shall develop and implement We reviewed ten (10) San Bernardino County written policies and procedures to reduce the risk of Probation Department Juvenile Detention sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ Assessment and Classification forms and ten facility staff to assess each youth within 72 hours of (10) sexual Abusiveness Assessment forms. admission based on the following information: Review of documentation provided and policy and procedure manual revealed compliance with this regulation. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Housing Assessments: Attachment C (b) Gender nonconforming appearance or manner; or Housing Assessments: Attachment C identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Housing Assessments: Attachment C (d) Age; ☒ ☐ ☐ Housing Assessments: Attachment C (e) Level of emotional and cognitive development; ☒ ☐ ☐ Housing Assessments: Attachment C (f) Physical size and stature; ☒ ☐ ☐ Housing Assessments: Attachment C (g) Mental illness or mental disabilities; ☒ ☐ ☐ Housing Assessments: Attachment C (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Housing Assessments: Attachment C (i) Physical disabilities; ☒ ☐ ☐ Housing Assessments: Attachment C (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Housing Assessments: Attachment C (k) Any other specific information about the individual Housing Assessments: Attachment C youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Housing Assessments: I >5 conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Housing Assessments and Classifications controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7483 San Bernardino CVJDAC PRO 23-24 Page 12 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1351 RELEASE PROCEDURES Section 1351 Release of Youth The facility administrator shall develop and implement We reviewed ten (10) Youth Release written policies and procedures for release of youth from Authorization Record forms (Release Slip). custody which provide for: We also reviewed ten (10) Intake Release ☒ ☐ ☐ Officer (IRO) Release Checklist forms from CVJDAC. Review of documentation provided and policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ Release of Youth: III > A (b) return of personal clothing and valuables; ☒ ☐ ☐ Release of Youth: III > A (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Release of Youth: III >B (d) notification to the facility health care provider in Release of Youth: V > A and B accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Release of Youth: I > C (f) notification of facility mental health personnel. ☒ ☐ ☐ Release of Youth: I > C The facility administrator shall develop and implement Release of Youth: VI >A policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Furloughs 1351.1 written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Section 1352 Housing Assessments and Classifications The facility administrator shall develop and implement written policies and procedures on classification of youth We reviewed ten (10) San Bernardino County for the purpose of determining housing placement in the Probation Department Juvenile Detention facility. ☒ ☐ ☐ Assessment and Classification forms. Review Such procedures shall: of documentation provided and policy and procedure manual revealed compliance with this regulation. (a) provide for the safety of the youth, other youth, Housing Assessments and Classifications: facility staff, and the public by placing youth in the Definition: Classification and Assessment appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Housing Assessments and Classifications: ☒ ☐ ☐ the facility; VI >C (c) provide that a youth shall be classified upon Housing Assessment and Classifications: I > admittance to the facility; classification factors shall B >1 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Housing Assessment and Classifications: II > provisions that consider the level of supervision and the ☒ ☐ ☐ A youth's behavior while in custody; and, 7483 San Bernardino CVJDAC PRO 23-24 Page 13 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provide that facility staff shall not separate youth Housing Assessment and Classifications: from the general population or assign youth to a single Guideline > J occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Housing Assessment and Classifications: transgender, questioning or intersex identification or Guidelines > I ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Section 1350, 1352, 1352.5 Lesbian, Gay, Bisexual, Transgender, Questioning, Intersex The facility administrator shall develop written policies and Gender Non-Conforming Youth in and procedures ensuring respectful and equitable Juvenile Detention and Assessment Centers treatment of transgender and intersex youth. The policies shall provide that: ☒ ☐ ☐ We reviewed ten (10) Sexual Orientation Gender Identification and Gender Expression (SOGIE) forms. Review of forms provided, and policy and procedure manuals revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender Lesbian, Gay, Bisexual, Transgender, identity and shall refer to the youth by the youth’s Questioning, Intersex and Gender Non- preferred name and gender pronoun, regardless of the Conforming Youth in Juvenile Detention and youth’s legal name. Facilities may prohibit the use of Assessment Centers: I >A ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Lesbian, Gay, Bisexual, Transgender, themselves in a manner consistent with their gender Questioning, Intersex and Gender Non- identity and shall provide youth with the institution’s ☒ ☐ ☐ Conforming Youth in Juvenile Detention and clothing and undergarments consistent with their gender Assessment Centers: VII >A identity. (c) Facility staff shall house youth in the unit or room that Lesbian, Gay, Bisexual, Transgender, best meets their individual needs and promotes their Questioning, Intersex and Gender Non- safety and well-being. Staff may not automatically house Conforming Youth in Juvenile Detention and youth according to their external anatomy and shall Assessment Centers: V >A document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Lesbian, Gay, Bisexual, Transgender, and intersex youth have access to medical and Questioning, Intersex and Gender Non- ☒ ☐ ☐ behavioral health providers qualified to provide care and Conforming Youth in Juvenile Detention and treatment to transgender and intersex youth. Assessment Centers: IX >C and XI >A (e) Consistent with the facility’s reasonable and Lesbian, Gay, Bisexual, Transgender, necessary security considerations and physical plant, Questioning, Intersex and Gender Non- facility staff shall make every effort to ensure the safety Conforming Youth in Juvenile Detention and ☒ ☐ ☐ and privacy of transgender and intersex youth when the Assessment Centers: VIII >A youth are using the bathroom or shower, or dressing or undressing. 7483 San Bernardino CVJDAC PRO 23-24 Page 14 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Facility staff shall not conduct physical searches of any Lesbian, Gay, Bisexual, Transgender, youth for the purpose of determining the youth’s Questioning, Intersex and Gender Non- anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ Conforming Youth in Juvenile Detention and respect the youth’s preference regarding the gender of Assessment Centers: I >D the staff member who conducts any search of the youth. 1353 ORIENTATION Section 1353 Youth Parent Orientation Handbook The facility administrator shall develop and implement written policies and procedures to orient a youth prior to We reviewed ten (10) orientation packets from placement in a living area. Both written and verbal CVJDAC which includes youth watching the information shall be provided and supplemented with PREA video during the orientation process. video orientation if feasible. Provision shall be made to Also, youth are informed of access to Title 15 provide accessible orientation information to all detained during the orientation process and it is youth including those with disabilities, limited literacy, or documented in the Caseload Explorer. English language learners. Orientation shall include Review of documentation provided, and policy information that addresses: and procedure manual revealed compliance ☒ ☐ ☐ with this regulation. All youth at CVJDAC are provided a Youth Handbook during the booking process. Each youth is also provided a Youth Rights Handbook. It should be noted the youth handbook and youth rights handbook are well written, easy to read, and contains excellent information for youth. (a) facility rules including contraband and searches and Youth Parent Orientation Handbook: ☒ ☐ ☐ disciplinary procedures; Guidelines > A >5 (b) facility’s system of positive behavior interventions Youth Parent Orientation Handbook: and supports, including behavior expectations, Guidelines > A >6 incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Youth Parent Orientation Handbook: facility’s policy prohibiting sexual abuse and sexual Guidelines > A >11 ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Youth Parent Orientation Handbook: ☒ ☐ ☐ Guidelines > A >12 (e) the existence of the grievance procedure, the steps Youth Parent Orientation Handbook: that must be taken to use it, the youth’s right to be free Guidelines > A >13 ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Youth Parent Orientation Handbook: ☒ ☐ ☐ court process; Guidelines > A >14 (g) access to routine and emergency health and mental Youth Parent Orientation Handbook: ☒ ☐ ☐ health care; Guidelines > A >9 (h) access to education, religious services, and Youth Parent Orientation Handbook: ☒ ☐ ☐ recreational activities; Guidelines > A >1 Youth Parent Orientation Handbook: (i) housing assignments; ☒ ☐ ☐ Guidelines > A >15 (j) opportunity for personal hygiene and daily showers Youth Parent Orientation Handbook: ☒ ☐ ☐ including the availability of personal care items Guidelines > A >16 (k) rules and access to correspondence, visits and Youth Parent Orientation Handbook: ☒ ☐ ☐ telephone use; Guidelines > A >17 (l) availability of reading materials, programming, and Youth Parent Orientation Handbook: ☒ ☐ ☐ other activities; Guidelines > A >3 7483 San Bernardino CVJDAC PRO 23-24 Page 15 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (m) facility policies on the use of force, use of restraints, Youth Parent Orientation Handbook: ☒ ☐ ☐ chemical agents and room confinement; Guidelines > A >7 Youth Parent Orientation Handbook: (n) immigration legal services; ☒ ☐ ☐ Guidelines > A >18 Youth Parent Orientation Handbook: (o) emergencies including evacuation procedures; ☒ ☐ ☐ Guidelines > A >8 (p) non-discrimination policy and the right to be free from Youth Parent Orientation Handbook: physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ Guidelines > A >20 other youth and staff; (q) availability of services and programs in a language Youth Parent Orientation Handbook: ☒ ☐ ☐ other than English if appropriate; Guidelines > A >19 (r) the process for requesting different housing, Youth Parent Orientation Handbook: ☒ ☐ ☐ education, programming and work assignments; Guidelines > A >15 (s) a process for which parents/guardians receive Youth Parent Orientation Handbook: information regarding the youth’s stay in the facility that Guidelines > A >21 at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Youth Parent Orientation Handbook: 15 Minimum Standards for Juvenile Facilities. Guidelines > A >22 ☒ ☐ ☐ Copies of Title 15 for the youth are available in each housing unit and the library. 1354 SEPARATION At the time of the inspection, only one CVJDAC youth had been placed on The facility administrator shall develop and implement Administrative Separation. Review of policy written policies and procedures that address: and procedure and Administrative Separation ☒ ☐ ☐ Request and Program forms revealed compliance with this regulation. We suggested the actual times youth are completing exercise, free time, and programming be documented on the form. (a) separation of youth for reasons that include, but are Administrative Separation: Purpose not be limited to, medical and mental health conditions, ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Administrative Separation: Requirements >B ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Administrative Separation: Requirements >A privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Administrative Separation: Purpose ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Administrative Separation: Requirements >E separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Administrative Separation: VII >B of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7483 San Bernardino CVJDAC PRO 23-24 Page 16 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Section 1354.5 Room Confinement (a) The facility administrator shall develop and We reviewed ten (10) youth Room implement written policies and procedures addressing Confinement Contract forms from CVJDAC. the confinement of youth in their room that are Review of policy and procedure manual and consistent with Welfare and Institutions Code Section documentation provided revealed compliance 208.3. The placement of a youth in room confinement with this regulation. Each room confinement shall be accomplished in accordance with the following contract reviewed provided excellent guidelines: ☒ ☐ ☐ documentation of why the youth was placed on room confinement and the efforts made by staff to reintegrate the youth back in the regular programming. It should be noted at the time of the inspection CVJDAC had not held a youth on room confinement exceeding four (4) hours. (1) Room confinement shall not be used before Room Confinement: Guidelines > C. other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Room Confinement: Guidelines > H. purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Room Confinement: Guidelines > F. that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Room Confinement: II >F confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ It should be noted at the time of the inspection or more of the following: CVJDAC had not held a youth on room confinement exceeding four (4) hours. (1) Return the youth to general population. ☒ ☐ ☐ Room Confinement: II >H (2) Consult with mental health or medical staff. ☒ ☐ ☐ Room Confinement: II >H (3) Develop an individualized plan that includes the Room Confinement: II >B >1 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Room Confinement: III > B ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement Room Confinement: I >A >2 and I >F and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Room Confinement: I >B > 1 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Room Confinement: VI >A facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Room Confinement: Definitions and single-person rooms or cells for the housing of youth Guidelines >A ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Room Confinement: Guidelines >M ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Room Confinement: Guidelines >N conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. 7483 San Bernardino CVJDAC PRO 23-24 Page 17 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) This section does not apply during an Room Confinement: Guidelines >O extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Room Confinement: Guidelines >P placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Section 1355 and 1356 Counseling and Casework Services in Juvenile Detention and The facility administrator shall develop and implement Assessment Centers (JDACs and Treatment written policies and procedures for assessment and Facilities) case planning. We reviewed ten (10) Thirty Day Casework Reports from CVJDAC. Review of documentation provided and review of the policy and procedure revealed compliance ☒ ☐ ☐ with this regulation. It should be noted when a youth is assigned to a housing unit, they are also assigned a Caseload Counselor (which is a PCO). The Caseload Counselor (CLC) is responsible for meeting with their assigned youth weekly and documenting the notes in the CE system under CLC meeting notes. (a) Assessment: Counseling and Casework Services in The assessment is based on information collected Juvenile Detention and Assessment Centers during the admission process with periodic review, (JDACs and Treatment Facilities) which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Counseling and Casework: I >B>1> a (1) A case plan shall be developed for each youth held for at least 30 days or more and created within Each youth at CVJDAC is assigned to a 40 days of admission. Caseload Counselor (CLC) after being assigned to a housing unit. The CLC then completes a youth preliminary assessment ☒ ☐ ☐ and case plan within thirty (30) days of assignment. The assessments include descriptions of the youth’s issues and places an emphasis on the youth’s strengths. CLC are responsible for meeting weekly with their assigned youth. 7483 San Bernardino CVJDAC PRO 23-24 Page 18 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) The institutional plan shall include, but not be Counseling and Casework Services in limited to, written documentation that provides: ☒ ☐ ☐ Juvenile Detention and Assessment Centers (JDACs and Treatment Facilities) (A) objectives and time frame for the resolution of Counseling and Casework: I > B >c>I ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Counseling and Casework: I > B >c >ii a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Counseling and Casework: I > B >c >iii the objectives, including periodic review and discussion of the plan with the youth; ☒ ☐ ☐ The CLC meets with the youth weekly to discuss case plan and progress towards goals. (4) a transition plan, the contents of which shall be Counseling and Casework: I > B>c >iv subject to existing resources, shall be developed for ☒ ☐ ☐ post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Counseling and Casework: I > B>c >v plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Section 1355 and 1356 Counseling and Casework Services in Juvenile Detention and The facility administrator shall develop and implement Assessment Centers (JDACs and Treatment written policies and procedures ensuring the availability Facilities) of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: We reviewed Multidisciplinary Team (MDT) meeting minutes from January 2023 through April 2023. Review of the MDT minutes ☒ ☐ ☐ revealed compliance with this regulation. It should be noted CVJDAC holds a Multidisciplinary Team (MDT) every Tuesday with probation, school, behavioral health, and medical staff to discuss youth documented needs. (a) youth will receive assistance with needs or concerns Counseling and Casework Services: I >A ☒ ☐ ☐ that may arise; (b) youth will receive assistance in requesting contact Counseling and Casework: I >A >4 >b with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Counseling and Casework Services: Purpose ☒ ☐ ☐ to meet the youth’s needs. 7483 San Bernardino CVJDAC PRO 23-24 Page 19 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE Section 1357 Use of Force and Reporting Requirements for Juvenile Detention and The facility administrator, in cooperation with the assessment Centers and Treatment Centers responsible physician, shall develop and implement written policies and procedures for the use of force, We reviewed nine (9) hands-on use of force which may include chemical agents. Force shall never reports at CVJDAC. Review of policy and be applied as punishment, discipline, retaliation or procedure and documentation revealed treatment. ☒ ☐ ☐ compliance with this regulation. (a) At a minimum, each facility shall develop policies and procedures which: It should be noted each report reviewed contained staff efforts to de-escalate the incident and command calls given to the youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Use of Force and Reporting Requirements: reasonable and necessary, as defined in Section Purpose and Factors to Determine ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, Reasonableness of Force others and the facility. (2) outline the force options available to staff including Use of Force and Reporting Requirements: both physical and non-physical options and define ☒ ☐ ☐ Guidelines >F when those force options are appropriate. (3) describe force options or techniques that are Use of Force and Reporting Requirements: ☒ ☐ ☐ expressly prohibited by the facility. Guidelines >F >12 (4) describe the requirements of staff to report any Use of Force and Reporting Requirements: inappropriate use of force, and to take affirmative ☒ ☐ ☐ Guidelines >A action to immediately stop it. (5) define a standardized reporting format that Use of Force and Reporting Requirements: includes time period and procedure for documenting and reporting the use of force, including reporting I >G and Guidelines >L requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Use of Force and Reporting Requirements: investigating unreasonable use of force. ☒ ☐ ☐ III >G (7) define the role, notification, and follow-up Use of Force and Reporting Requirements: III procedures required after use of force incidents for >F, IV, V medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. Notification to parent(s) are completed following each use of force incident and documented in the CE system. (8) describe the limitations of use of force on pregnant Use of Force and Reporting Requirements youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ For Juvenile Detention and assessment and Welfare and Institutions Code Section 222. Centers and Treatment Centers: Guidelines >I 7483 San Bernardino CVJDAC PRO 23-24 Page 20 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facilities that authorize chemical agents as a force O. C. Spray: Department Issued O.C. Spray option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize We reviewed three (3) chemical agent use of chemical agents in the facility and the type, size and force reports at CVJDAC. Also, we reviewed the approved method of deployment for those ten (10) Oleoresin Capsicum (OC) Warning chemical agents. forms from CVJDAC that are signed by youth during the intake process. Review of policy and procedure and documentation revealed compliance with this regulation. ☒ ☐ ☐ It should be noted each report reviewed contained staff efforts to de-escalate the incident as well as command calls given such as OC warning prior to deployment of OC spray. It should also be noted each report contained detailed information regarding the decontamination process of the youth. During the decontamination process, youth are attended to by staff until they self-disclose they are no longer suffering the effects of the chemical agent. (2) mandate that chemical agents only be used when O. C. Spray: I >A there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and O.C. Spray: I >B timelines for decontamination from chemical agents. This shall include that youth who have been exposed During the decontamination process, youth to chemical agents shall not be left unattended until ☒ ☐ ☐ are attended to by staff until they self-disclose that youth is fully decontaminated or is no longer they are no longer suffering the effects of the suffering the effects of the chemical agent. chemical agent. (4) define the role, notification, and follow-up O. C. Spray: Guidelines > A procedures required after use of force incidents involving chemical agents for medical, mental health Notification to parent(s) are completed ☒ ☐ ☐ staff and parents or legal guardians. following each chemical agent incident and documented in the CE system. (5) provide for the documentation of each incident of O. C. Spray: I > I use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which O. C. Spray: Guidelines >C require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions O.C. Spray: I >I ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of O.C. Spray: Department Issued O.C. Spray ☒ ☐ ☐ application. (3) signs or symptoms that should result in O.C. Spray: I >I ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of O.C. Spray: I >I ☒ ☐ ☐ Use of Force. 7483 San Bernardino CVJDAC PRO 23-24 Page 21 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) physical training force options that may require Use of Force and Reporting Requirements: ☒ ☐ ☐ the use of perishable skills. Guidelines >F .5 (6) timelines the facility uses to define regular O.C. Spray: Guidelines >C ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Section 1358 Use of Physical Restraints in the Juvenile Detention and Assessment Centers The facility administrator, in cooperation with the and Treatment Facilities responsible physician and mental health director, shall develop and implement written policies and procedures We reviewed ten (10) Use of Force incident for the use of restraint devices. Restraint devices reports in which mechanical restraints were include any devices which immobilize a youth's ☒ ☐ ☐ applied to youth. We also reviewed ten (10) extremities and/or prevent the youth from being Restraint Documentation forms. Review of ambulatory. documentation provided and policy and procedure manuals revealed compliance with this regulation. Physical restraints may be used only for those youth Purpose who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Use of Physical Restraints: Guidelines > H discipline, or as a substitute for treatment. The use of and J restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Use of Physical Restraints: handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Use of Physical Restraints: III >D of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Use of Physical Restraints: IV >C and D retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Use of Physical Restraints: V >A possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Use of Physical Restraints: I >D and H to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7483 San Bernardino CVJDAC PRO 23-24 Page 22 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In addition to the requirements above, policies and Use of Physical Restraints: procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Use of Physical Restraints: I >B >2 ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Use of Physical Restraints: Definitions (d) signs or symptoms which should result in immediate Use of Physical Restraints: I >B >4 ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Use of Physical Restraints: I >B >3 ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Use of Physical Restraints: I >C restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Use of Physical Restraints: I >H >6 (h) exercising of extremities. ☒ ☐ ☐ Use of Physical Restraints: I >H >7 1358.5 USE OF RESTRAINT DEVICES FOR Use of Physical Restraints in the Juvenile MOVEMENT AND TRANSPORTATION Detention and Assessment Centers and WITHIN THE FACILITY. Treatment Facilities The Facility Administrator, in cooperation with the Review of documentation provided from responsible physician and behavioral/mental health ☒ ☐ ☐ CVJDAC and policy and procedure manuals director, shall develop and implement written policies revealed compliance with this regulation. and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Use of Physical Restraints: Guidelines >I approved to utilize restraint devices and the required ☒ ☐ ☐ training. (b) the circumstances leading to the application of Use of Physical Restraints: I > H >1 ☒ ☐ ☐ restraints must be documented. (c) an individual assessment of the need to apply Use of Physical Restraints: Guidelines >A and restraints for movement or transportation that includes B consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Use of Physical Restraints: Guidelines >C with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Use of Physical Restraints: Guidelines >J accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7483 San Bernardino CVJDAC PRO 23-24 Page 23 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES CVJDAC (a) The facility administrator, and where applicable, in N/A cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 7483 San Bernardino CVJDAC PRO 23-24 Page 24 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1360 SEARCHES Section 1360 Searches in Booking, Detention and Treatment Facilities The facility administrator shall develop and implement written policies and procedures governing the search of CVJDAC, at the time of the inspection, had youth, the facility, and visitors. Policies and procedures ☒ ☐ ☐ only strip searched a youth once. Review of shall provide that: that strip search authorization form and review of policy and procedures revealed compliance with this regulation. (a) Searches shall be conducted to ensure the safety Searches in Booking, Detention and and security of the facility, public, visitors, youth, and ☒ ☐ ☐ Treatment Facilities: Purpose staff. (b) Searches shall be conducted in a manner that Searches in Booking, Detention and preserves the privacy and dignity of the person being Treatment Facilities: Guidelines >A ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Searches in Booking, Detention and ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. Treatment Facilities: Guidelines >E (d) Physical body cavity searches shall only be Searches in Booking, Detention and ☒ ☐ ☐ conducted by a medical professional. Treatment Facilities: III >A >1 (e) Any youth held after a detention hearing shall only Searches in Booking, Detention and be strip searched with prior approval of a supervisor Treatment Facilities: II >B when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Searches in Booking, Detention and ☒ ☐ ☐ comply with Section 1352.5. Treatment Facilities: Guidelines >D (g) Cross-gender pat-down searches and strip searches Searches in Booking, Detention and are prohibited except in exigent circumstances or when Treatment Facilities: Guidelines >C ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Section 1361 Grievance and Appeals The facility administrator shall develop and implement written policies and procedures whereby any youth may We reviewed thirty (30) grievances from appeal and have resolved grievances relating to any CVJDAC. We also reviewed ten (10) condition of confinement, including but not limited to Grievance and Appeals Procedure health care services, classification decisions, program ☒ ☐ ☐ Acknowledgement forms from CVJDAC that participation, telephone, mail or visiting procedures, are signed by youth during the intake process. food, clothing, bedding, mistreatment, harassment or Review of policy and procedure and review of violations of the nondiscrimination policy. There shall be documentation provided revealed compliance no time limit on filing grievances. Policies and with this regulation. procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Grievance and Appeals: I >A >1 and I >B >1 grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Grievance and Appeals: I >B >1 >a, b, c the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Grievance and Appeals: V >A >1 >a ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Grievance and Appeals: Guidelines > B. grievances within three (3) business days, grievances ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; 7483 San Bernardino CVJDAC PRO 23-24 Page 25 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) The youth may elect to be present to explain Grievance and Appeals: V > 2 >a his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Grievance and Appeals: I > C >2 ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Grievance and Appeals: V >2 >b ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Grievance and Appeals: VI grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Grievance and Appeals: Guidelines: B. business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Grievance and Appeals: Purpose ☒ ☐ ☐ methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns Grievance and Appeals: Guidelines: H. of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Section 1362 Incident Report A written report of all incidents which result in physical Review of documentation provided from harm, use of force, serious threat of physical harm, or CVJDAC revealed compliance with this death of an employee, youth or other person(s) shall be ☒ ☐ ☐ regulation. maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Section 1363 DNA Buccal Sample Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS Per Superintendent Nancy Quinn’s memo (a) Pursuant to Penal Code Section 298.1 authorized dated December 19, 2023, CVJDAC has not law enforcement, custodial, or corrections personnel collected DNA samples this inspection cycle. including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of DNA Buccal Sample Collection: reasonable force” shall be defined as the force that an objective, trained and competent correctional Guidelines: E > 5 ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by DNA Buccal Sample Collection: efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented Guidelines: E.> 2 >b ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written DNA Buccal Sample Collection: authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ Guidelines > E >2 >a and b fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7483 San Bernardino CVJDAC PRO 23-24 Page 26 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) If the use of reasonable force includes a cell DNA Buccal Sample Collection: extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The Guidelines: 4. a. b. videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Section 1370 Education Program (a) School Programs Review of policy and procedures, youth and The County Board of Education shall provide for the staff interviews, and school daily schedules administration and operation of juvenile court schools in revealed compliance with this regulation. conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility It should be noted the current school Principal administrators shall develop and implement written policy is a former San Bernardino Probation and procedures to ensure communication and Corrections Officer. As the principal, she has coordination between educators and probation staff. implemented PBIS and has worked with Culturally responsive and trauma-informed approaches probation to create a School Liaison PCO should be applied when providing instruction. Education position. The school also has a Transition staff should collaborate with the facility administrator to Specialist to assist with release youth use technology to facilitate learning and ensure safe returning back to their home schools. technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the CVJDAC annual review was completed by program by the Superintendent of Schools, and a report Arthur Kimball Principal, AMC-YTEC, or review checklist on compliance, deficiencies, and Southwest, L.F. Smith-Alt. Ed./SPS, Riverside corrective action needed to achieve compliance with this County Office of Education on 11/12/2023. section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Education Program: II. >A, B, C The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Education Program: II > D > 1 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Program: II > E Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. 7483 San Bernardino CVJDAC PRO 23-24 Page 27 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Information and preparation for the High School Education Program: II > F Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Education Program: II > H ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Education Program: II > G Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Education Program: II > I who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Education Program: II > J > 1 and K. State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Education Program: II > L > 1 of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Education Program: III > A (1) Positive behavior management will be implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Education Program: III > B decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Education Program: III > C and D Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Education Program: III > E education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Education Program: IV >A >1 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7483 San Bernardino CVJDAC PRO 23-24 Page 28 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Youth identified as English Learners (EL) shall be Education Program: IV >A >2 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Education Program: VI >A (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Education Program: VI > A > 1 (B) Home Language Survey and the results of the Education Program: VI > A > 2 ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Education Program: VI > A > 3 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Education Program: III (2) Youth will be immediately enrolled in school. Education Program: VI >B Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Education Program: VI >C education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Education Program: VI >D the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Education Program: VII >A (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Education Program: VII >B provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Education Program: VII >A (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Education Program: IX >A (1) The school and facility administrator should, whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7483 San Bernardino CVJDAC PRO 23-24 Page 29 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND 1371 Recreation, Programs, and Exercise EXERCISE. Purpose The facility administrator shall develop and implement written policies and procedures for programs, Review of policy and procedures and daily recreation, and exercise for all youth. The intent is to schedule revealed compliance with this minimize the amount of time youth are in their rooms or regulation. Documentation of youth’s their bed area. programs, recreation, and exercise are documented within the facility’s Caseload Explorer (CE) system. We reviewed the ☒ ☐ ☐ months of January through April 2023 from CVJDAC which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. However, technical assistance was provided with regards to the facility at times splitting the program due to safety and security concerns and ensuring each youth still receives Title 15 minimum requirements. Juvenile facilities shall provide the opportunity for Recreation, Programs, and Exercise: I >C programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Recreation, Programs, and Exercise: I >B exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Recreation, Programs, and Exercise: I >A ☒ ☐ ☐ be posted in the living units. There will be a written annual review of the programs, Programs annual review was completed on recreation, and exercise by the responsible agency to 4/11/2023 by Nancy Quinn, Division Director ☒ ☐ ☐ ensure content offered is current, consistent, and II. relevant to the population. (a) Programs. All youth shall be provided with the Recreation, Programs, and Exercise: I > F opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7483 San Bernardino CVJDAC PRO 23-24 Page 30 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; Recreation, Programs, and Exercise: I > F (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Recreation, Programs, and Exercise: I >D >1 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Recreation, Programs and Exercise: I > E >1 opportunity for at least one hour of large muscle activity ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period Recreation, Programs and Exercise: IV >B not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Section 1372 Religious Program The facility administrator shall provide access to religious Guidelines >A and B services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ Review of CVJDAC daily schedule revealed allowed to participate in an activity outside of their room if youth can participate in alternative he/she elects not to participate in religious programs. programming during the scheduled religious Religious programs shall provide for: program time. (a) opportunity for religious services and practices; ☒ ☐ ☐ Religious Program: Guidelines >C (b) availability of clergy; and, ☒ ☐ ☐ Religious Program: Guidelines >C (c) availability of religious diets. ☒ ☐ ☐ Religious Program: Guidelines >C 1373 WORK PROGRAM CVJDAC does not offer youth work programs. The facility administrator shall develop policies and N/A procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7483 San Bernardino CVJDAC PRO 23-24 Page 31 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1374 VISITING Section 1374 Visitation in Juvenile Detention and Assessment Centers and Treatment The facility administrator shall develop and implement Facilities written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Procedure 532 receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ We reviewed visitation logs from CVJDAC for members, such as grandparents and siblings, and the months of January 2023 through April supportive adults, may be allowed to visit with the 2023. Review of policy and procedures approval of the facility administrator or designee, and in revealed compliance with this regulation. conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Section 1374 Visitation in Juvenile Detention the limitations necessary to maintain order and security. and Assessment Centers and Treatment Visitation shall not be denied solely based on the visitor’s Facilities criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ Procedure 532 the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Section 1374 Visitation in Juvenile Detention per week. Visits may be supervised, but conversations and Assessment Centers and Treatment shall not be monitored unless there is a security or safety Facilities ☒ ☐ ☐ need. Procedure 532 Provisions for special visits, in addition to the two-hour Section 1374 Visitation in Juvenile Detention minimum and/or outside of the regular visiting hours, shall and Assessment Centers and Treatment be accommodated as necessary and within the discretion Facilities of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside Procedure 532 the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Section 1374 Visitation in Juvenile Detention alternative, but not as a replacement, to in-person visiting. and Assessment Centers and Treatment Facilities ☒ ☐ ☐ Procedure 532 1375 CORRESPONDENCE Section 1375 Correspondence of Youth The facility administrator shall develop and implement Staff and youth interviewed as well as review written policies and procedures for correspondence ☒ ☐ ☐ of policy and procedures revealed compliance which provide that: with this regulation. (a) there is no limitation on the volume of mail that youth Correspondence of Youth: Guidelines >A ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Correspondence of Youth: Guidelines >A (c) youth may correspond confidentially with state and Correspondence of Youth: I > D federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Correspondence of Youth I >B 1 >c in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 7483 San Bernardino CVJDAC PRO 23-24 Page 32 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1376 TELEPHONE ACCESS Section 1376 Telephone Access The administrator of each juvenile facility shall develop Staff and youth interviewed as well as review and implement written policies and procedures to provide ☒ ☐ ☐ of policy and procedures revealed compliance youth with access to telephone communications. with this regulation. 1377 ACCESS TO LEGAL SERVICES Section 1377 Access to Legal Services The facility administrator shall develop written procedures ☒ ☐ ☐ Staff and youth interviewed as well as review to ensure the right of youth to have access to the courts of policy and procedures revealed compliance and legal services. Such access shall include: with this regulation. (a) access, upon request by the youth, to licensed Access to Legal Services: Purpose >A ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Access to Legal Services: Purpose >B ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Access to Legal Services: Purpose >C ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Section 1390 and 1391 Discipline Process The facility administrator shall develop and implement Purpose and Guidelines >E written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use Review of policy and procedures and of positive behavior interventions and supports. Discipline ☒ ☐ ☐ documentation revealed compliance with this shall be imposed at the least restrictive level which regulation. promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Discipline Process: Guidelines >F (b) daily shower, access to drinking fountain, toilet and Discipline Process: >F ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Discipline Process: >F (d) contact with parent or attorney; ☒ ☐ ☐ Discipline Process: >F (e) exercise; ☒ ☐ ☐ Discipline Process: >F (f) medical services and counseling; ☒ ☐ ☐ Discipline Process: >F (g) religious services; ☒ ☐ ☐ Discipline Process: >F (h) clean and sanitary living conditions; ☒ ☐ ☐ Discipline Process: >F (i) the right to send and receive mail; ☒ ☐ ☐ Discipline Process: >F (j) education; and, ☒ ☐ ☐ Discipline Process: >F (k) rehabilitative programming. ☒ ☐ ☐ Discipline Process: >F The facility administrator shall establish rules of conduct Discipline Process: >Guidelines >B and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Section 1390 and 1391 Discipline Process The facility administrator shall develop and implement We reviewed twelve (12) Discipline written policies and procedures for the administration of Notice/Due Process Notice forms from discipline which shall include, but not be limited to: ☒ ☐ ☐ CVJDAC. Review of policy and procedures and documentation revealed compliance with this regulation. (a) designation of personnel authorized to impose Discipline Process: Guidelines >A ☒ ☐ ☐ discipline for violation of rules; 7483 San Bernardino CVJDAC PRO 23-24 Page 33 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Discipline Process: Guidelines >C (c) definition of major and minor rule violations and their Discipline Process: Guidelines >G, H, I, J, K, ☒ ☐ ☐ consequences, and due process requirements; L (d) trauma-informed approaches and positive behavior Discipline Process: Purpose ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Discipline Process: Guidelines >H counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Discipline Process: Guidelines >K be documented and require the following: We reviewed twelve (12) Discipline Notice/Due Process Notice forms from ☒ ☐ ☐ CVJDAC. Review of policy and procedures and documentation revealed compliance with this regulation. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Discipline Process: Guidelines >L >1 (2) accommodations provided to youth with Discipline Process: Guidelines >L >2 disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Discipline Process: Guidelines >L >3 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Discipline Process: Guidelines >L >4 ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Discipline Process: Guidelines >L >5 ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Discipline Process: Guidelines >L >6 (g) violations that result in a removal from camp or Discipline Process: Guidelines >G >11 commitment program, but not a return to court, will ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Section 1408 and 1410 Management of DISEASES. Communicable Diseases The health administrator/responsible physician, in Review of policy and procedure revealed cooperation with the facility administrator and the local compliance with this regulation. health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; ☒ ☐ ☐ Responsibilities I. A (b) Identification of relevant symptoms; ☒ ☐ ☐ Responsibilities I. B (c) Referral for medical evaluation; ☒ ☐ ☐ Responsibilities I. H (d) Treatment responsibilities during detention; ☒ ☐ ☐ Responsibilities I. G (e) Coordination with public and private community- Responsibilities I. I ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Responsibilities I. B (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Responsibilities I. C The policies and procedures shall be updated as Section 1408 and 1410 Management of necessary to reflect communicable disease priorities Communicable Diseases ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 7483 San Bernardino CVJDAC PRO 23-24 Page 34 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES Procedure 734 Treatment and Request for (EXCERPT) Health Care Services The health administrator, in cooperation with the facility Each housing unit has a Behavioral Health administrator, shall develop policy and procedures to ☒ ☐ ☐ (FAST) medical lock box for youth to file a establish a daily routine for youth to convey requests for confidential request for behavioral health emergency and non-emergency medical, dental and services. behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Section 1480 Standard JDAC Clothing, Bedding, and Linens Issue The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ Review of policy and procedure revealed and footwear specified in this regulation. The facility has compliance with this regulation. the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Standard Facility Clothing Issue Chart ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Standard Facility Clothing Issue Chart ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Standard Facility Clothing Issue Chart (2) Outer garments; ☒ ☐ ☐ Standard Facility Clothing Issue Chart (3) New non-disposable underwear which shall Standard Facility Clothing Issue Chart ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Standard Facility Clothing Issue Chart ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by Standard Facility Clothing Issue Chart local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Standard Facility Clothing Issue Chart 1482 CLOTHING EXCHANGE Section 1482 Standard JDAC Clothing, Bedding, and Linens Issue The facility administrator shall develop and implement written policies and site-specific procedures for the Review of policy and procedure as well as cleaning and scheduled exchange of clothing. Unless interviews with the youth and staff revealed work, climatic conditions, or illness necessitates more ☒ ☐ ☐ compliance with this regulation. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Section 1484 Standard JDAC Clothing, PERSONAL CLOTHING Bedding, and Linens Issue There shall be written policies and site-specific Review of policy and procedure revealed procedures developed and implemented by the facility compliance with this regulation. administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Section 1485 Personal Hygiene of Youth There shall be written policies and site-specific Review of policy and procedure as well as procedures developed and implemented by the facility interviews with the youth and staff revealed administrator for the availability of personal hygiene ☒ ☐ ☐ compliance with this regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ General Personal Hygiene B. 1 (b) Toothpaste; ☒ ☐ ☐ General Personal Hygiene B. 2 7483 San Bernardino CVJDAC PRO 23-24 Page 35 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Soap; ☒ ☐ ☐ General Personal Hygiene B. 5 (d) Comb; ☒ ☐ ☐ General Personal Hygiene B. 6 (e) Shaving implements; ☒ ☐ ☐ General Personal Hygiene B. 9 (f) Deodorant; ☒ ☐ ☐ General Personal Hygiene B. 8 (g) Lotion; ☒ ☐ ☐ General Personal Hygiene B. 7 (h) Shampoo; and, ☒ ☐ ☐ General Personal Hygiene B. 3 (i) Post-shower conditioning hair products. ☒ ☐ ☐ General Personal Hygiene B. 4 Youth shall not be required to share any personal care General Personal Hygiene C. items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Section 1486 Personal Hygiene of Youth There shall be written policies and site specific Review of policy and procedure revealed procedures developed and implemented by the facility compliance with this regulation. administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Section 1487 Personal Hygiene of Youth Youth shall have access to a razor daily, unless their Review of policy and procedure revealed appearance must be maintained for reasons of compliance with this regulation. identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Section 1488 Personal Hygiene of Youth Hair care services shall be available in all juvenile Review of policy and procedure revealed facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ compliance with this regulation. It should be Equipment shall be cleaned and disinfected after each noted haircuts are offered twice per month for haircut or procedure, by a method approved by the State male and female youth. Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Section 1500 Standard JDAC Clothing, Bedding, and Linens Issue Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which II. Standard Bedding and Linen Issue A meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in II. Standard Bedding and Linen Issue C ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ II. Standard Bedding and Linen Issue D (d) One towel; and, ☒ ☐ ☐ II. Standard Bedding and Linen Issue E (e) One blanket or more, up on request ☒ ☐ ☐ II. Standard Bedding and Linen Issue D 7483 San Bernardino CVJDAC PRO 23-24 Page 36 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1501 BEDDING LINEN EXCHANGE Section 1501 Standard JDAC Clothing, Bedding, and Linens Issue The facility administrator shall develop and implement site specific written policies and procedures for the Review of policy and procedure revealed scheduled exchange of laundered bedding and linen ☒ ☐ ☐ compliance with this regulation. issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered III. B ☒ ☐ ☐ once a month. 1510 FACILITY SANITATION, SAFETY AND Procedure 509 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Review of policy and procedure revealed written policies and site-specific procedures for the compliance with this regulation. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7483 San Bernardino CVJDAC PRO 23-24 Page 37 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of Housing Assessments and Classifications: ☐ ☒ ☐ age and older. Guidelines >C The facility has been approved to hold persons under Housing Assessments and Classifications: ☒ ☐ ☐ the juvenile court who are ages 19 through 21. Guidelines >C The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 Housing Assessments and Classifications: MINORS Guidelines >B Dependent or neglected minors who are defined under ☒ ☐ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) Housing Assessments and Classifications: ☐ ☒ ☐ AND FEDERAL MINORS Guidelines >A Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Housing Assessments and Classifications: Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Guidelines >A Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ Immigration and Consulate Notifications in the facility. If yes to the above, the Monthly Report on the ☐ ☒ ☐ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT Housing Assessments and Classifications: INMATES (JJDPA 42 USC 5633, Sec 223, Guidelines >D State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers ☒ ☐ ☐ or “Scared Straight” programs) are not allowed in the Violation facility in a manner that allows contact with minors. 7483 San Bernardino CVJDAC PRO 23-24 Page 38 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7483 FACILITY NAME: Central Valley Juvenile Detention and Assessment Center (CVJDAC) FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: 2001: 2003: X OTHER: FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: December 20, 2023 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) ☒ ☐ ☐ Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of ☒ ☐ ☐ minors pending admission to JH Provides access to a shower ☒ ☐ ☐ Provides a secure vault or storage space for minor's ☒ ☐ ☐ valuables Provides telephone access to minors ☒ ☐ ☐ Provides staff access to hot and cold running water ☒ ☐ ☐ Locked Holding Room (1.2) ☒ ☐ ☐ Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area ☒ ☐ ☐ Contains seating to accommodate all minors as ☒ ☐ ☐ specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and ☒ ☐ ☐ drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ☒ ☐ ☐ 03: Outward swinging or lateral sliding door required ☒ ☐ ☐ Natural Light (1.3) Visual access to natural light is provided in locked ☒ ☐ ☐ sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located ☐ ☐ ☒ only on one side, corridors may be at least six feet wide. 7483 San Bernardino CVJDAC PHY 23-24 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) Each housing unit is rated for 20. JH living units do not exceed 30 minors and contain ☒ ☐ ☐ sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures ☒ ☐ ☐ 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a ☒ ☐ ☐ clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ☒ ☐ ☐ inches. 03: Outward swinging or lateral sliding door required ☒ ☐ ☐ Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling ☒ ☐ ☐ height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ☒ ☐ ☐ inches 03: Outward swinging or lateral sliding door required ☒ ☐ ☐ Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory ☐ ☐ ☒ size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no ☐ ☐ ☒ fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). 03: This subsection deleted, eliminating the 15 minor ☐ ☐ ☒ limitation. (See below.) 7483 San Bernardino CVJDAC PHY 23-24 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than ☐ ☐ ☒ 30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) Each dayroom contains washer and dryer. ☒ ☐ ☐ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square ☐ ☐ ☒ feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ☒ ☐ ☐ Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated ☐ ☐ ☒ indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ☐ ☐ ☒ 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a One large grass area is shared by all living minimum of 18,000 square feet dedicated indoor- units. outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. 01: Facilities with a capacity of 275 or more minors ☒ ☐ ☐ have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor There is one paved recreation yard for every 2 space is a paved or "like" surface. living units. 01: Changed from one-half to one-quarter of the ☒ ☐ ☐ space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and ☒ ☐ ☐ of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension less than 40 feet. ☒ ☐ ☐ Outdoor recreation area lighting allows for evening activities and provides security. ☒ ☐ ☐ 7483 San Bernardino CVJDAC PHY 23-24 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Academic Classrooms (NA SPJH; 1.12) An 839 sq. ft. classroom is located in each unit. ☒ ☐ ☐ Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for ☒ ☐ ☐ every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a minimum of 28 square feet floor space ☒ ☐ ☐ per minor. There is a communication system in each classroom that allows for immediate response to emergencies. ☒ ☐ ☐ Safety Room (1.13) ☐ ☐ ☒ Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Medical Examination Room (NA SPJH; 1.14) Two 175 sq. ft. exam rooms. There is a minimum of one suitably equipped medical ☒ ☐ ☐ examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is used for no other purpose; ☒ ☐ ☐ Privacy for minors; ☒ ☐ ☐ Lockable storage for medical supplies; ☒ ☐ ☐ Not less than 144 square feet floor space with no single dimension less than seven feet; ☒ ☐ ☐ Hot and cold running water; and, ☒ ☐ ☐ 01: Smooth, non-porous, washable surfaces. ☒ ☐ ☐ Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies ☒ ☐ ☐ and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Dining occurs in the living units. There is a minimum of 15 square feet floor space and ☒ ☐ ☐ sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier. ☒ ☐ ☐ Visiting Space (1.17) ☒ ☐ ☐ Visiting space is provided. 7483 San Bernardino CVJDAC PHY 23-24 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies ☒ ☐ ☐ and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of ☒ ☐ ☐ secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing ☒ ☐ ☐ apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial ☒ ☐ ☐ closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single ☒ ☐ ☐ and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to ☒ ☐ ☐ maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) ☒ ☐ ☐ Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview room for each 30 minors in JHs. ☒ ☐ ☐ There is a minimum of one suitably furnished interview room in each camp. ☐ ☐ ☒ 7483 San Bernardino CVJDAC PHY 23-24 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Court Holding Room for Minors (1.26) ☒ ☐ ☐ Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors ☒ ☐ ☐ Provides 40 square feet of floor area and a minimum clear ceiling height of eight feet ☒ ☐ ☐ Contains seating to accommodate all minors ☒ ☐ ☐ Contains a toilet, wash basin and drinking fountain as specified in these regulations ☒ ☐ ☐ Maximizes staffs' visual supervision of minors ☒ ☐ ☐ Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. ☒ ☐ ☐ One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 ☒ ☐ ☐ in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff ☒ ☐ ☐ in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the ☒ ☐ ☐ bubbler. Showers (2.4) Showers provide tempered water and are available ☒ ☐ ☐ on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ☒ ☐ ☐ Beds (2.5) Beds are at least 30 inches wide and 76 long and are ☒ ☐ ☐ of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ☒ ☐ ☐ 7483 San Bernardino CVJDAC PHY 23-24 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, ☒ ☐ ☐ single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ☒ ☐ ☐ Padding (2.7) There are no safety rooms in the facility. Padding in safety rooms covers the floor, door and walls to a clear height of eight feet. Benches or ☐ ☐ ☒ platforms are not placed on the floor of safety rooms. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is ☒ ☐ ☐ allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter of the facility. (Personnel do not bring any ☒ ☐ ☐ weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. ☒ ☐ ☐ Assess for New Construction/Remodel or Repair: ☒ ☐ ☐ Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F ☒ ☐ ☐ 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. ☒ ☐ ☐ (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7483 San Bernardino CVJDAC PHY 23-24 - 7 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7483 FACILITY: Central Valley Juvenile Detention and Assessment Center (CVJDAC) TYPE: JH RC: 240 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: December 12, 2023 ROOMS EACH ROOM Applicable Each Room Size (L x W x H) FIXTURES* Unit Room # Total COMMENTS or Standard s Designatio n Type Room s # RC RC T U W F S Square/Cubic Beds Feet Intake Pre- 2003 1 (8) (8) 138 x 10.1 x 8 Used by law enforcement personnel prior to Booking booking. Room GH H 2003 2 (11) (22) 13.6 x 10.1 x 8 1 1 1 Each room contains two benches, 120 and 76 1 & 2 inches in length. Holding for youth pending transportation. H H 2003 2 (4) (8) 11.6 x 8.2 x 8 1 1 1 1 Each room contains a 30 x 76 bench/bed. Can be 1 & 2 used as a sleeping room. Holding for youth pending transportation. Male H 2003 6 (4) (24) 10.1 x 7.11 x8 1 1 1 1 Each room contains a 30 x 76 bench/bed. 1 – 6 S 1 6 *Can be used as holding or can be used as a sleeping room. Female H 2003 6 (4) (24) 10.1 x 7.11 x8 1 1 1 1 Each room contains a 30 x 76 bench/bed. 1 – 6 *Can be used as holding or can be used as a S 1 6 sleeping room. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7483 San Bernardino CVJDAC LASE 23-24 - 1 - J460 LAS JUV-05.dot (8/05) Separation H 2003 6 (4) (24) 10.1 x 7.11 x 8 1 1 1 2 Each room contains a 30 x 76 bench/bed. Holding 1 – 6 *Can be used as holding or can be used as a sleeping room. S 1 6 Medical Holding H 2003 2 (3) (6) 10.1 x 7.1 x 8 1 1 1 Each holding room contains a 60-inch bench. Housing Pod 1- At the time of the inspection, Unit 1A was closed and Unit 1B was the Youth 2- “20 bed” units make up the POD for 40 RC Orientation Unit. AB S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 Two (2) 839 sq. ft. classrooms. Dayroom 2003 3610 sq. ft. 8 One multi-purpose room shared by these units. Two medical procedure rooms on each unit. Housing Pod 2 - Unit 2A was used as the Honor Unit for the youth but did not house any 4- “20 bed” units make up the POD for 80 RC youth. Unit 2B was closed at the time of the inspection. At the time of the inspection, Unit 2C housed the female youth. Unit 2D housed the younger male youth. 3735 sq. ft. recreation yard shared by Units A and ABCD S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 B. D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard shared by Units C and Gateway Central. Dayroom 2003 1805 sq. ft. 4 839 sq. ft. classroom on each unit. One multi-purpose room shared by these units. One medical procedure room on each unit. Housing Pod 3 - At the time of the inspection, Unit 3A housed the older male youth. At the 4- “20 bed” units make up the POD for 80 RC time of the inspection, Units 3B, C, and D were utilized as the Max Units. 3735 sq. ft. recreation yard shared by Units A and ABCD S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 B. D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard shared by Units C and *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7483 San Bernardino CVJDAC LASE 23-24 - 2 - J460 LAS JUV-05.dot (8/05) D. Dayroom 2003 1805 sq. ft. 4 839 sq. ft. classroom on each unit. One multi-purpose room shared by these units. One medical procedure room on each unit. Housing Pod 4 - Housing Pod four (4) was close during the inspection due to being 4- “20 bed” units make up the POD for 80 RC renovated. 3735 sq. ft. recreation yard shared by Units A and B. ABCD S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard shared by Units C D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 and D. Dayroom 2003 1805 sq. ft. 4 839 sq. ft. classroom on each unit. One multi-purpose room shared by these units. One medical procedure room on each unit. Historical Notes: • Unit 2 –D is included on a separate LASE for Gateway at CVJDAC (BSCC # 7485), a 20-bed camp/commitment facility. • Unit B of Housing Pod 1 was omitted in error from original LASE, corrected in 2010-2012 inspection. • 2012-2014 Inspection: Housing Pods 3-D, 4-D vacant. Housing Pod 2-C used for program space for Gateway. 2020-2022 LASE: • Unit 2-D currently housed the facility female population. • Unit 4-B currently housed the facility graduate youth. 2023-2024 LASE: • Housing Pod four (4) was closed during the inspection due to being renovated. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7483 San Bernardino CVJDAC LASE 23-24 - 3 - J460 LAS JUV-05.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7480 FACILITY NAME: High Desert Juvenile Detention and Assessment FACILITY TYPE: SYTF Center/Secure Youth Treatment Facility (ARISE) PERSON(S) INTERVIEWED: Kimberlee Drury, Deputy Chief Probation Officer; Khara Garnett-Todd, Division Director II- Superintendent; Shawn Arrington; Division Director I-Assistant Superintendent; Carlos Peace, Health Service Manager; Yvette Toledanes, Supervising Correctional Nurse II; LaShawndra Butler, Probation Corrections Supervisor I; Amber Carpenter, Program Manager II Behavioral Health; Rhonda Bogan, School Transition Counselor; Michael Tenbrink, Probation Corrections Supervisor II; Stacie Forrest, Probation Corrections Officer; Johanna Osinga, Probation Corrections Officer FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: 12/22/2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS Completed on 10/5/2023 by Cesar Castaneda, Risk Control Specialist. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Completed on 6/14/2023 by Brian Pachman clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with Environmental Health completed on Health and Safety Code Section 101045; 5/10/2023. ☒ ☐ ☐ Nutritional Health completed on 5/10/2023. Medical/Mental Health completed on 5/10/2023. (d) county superintendent of schools on the adequacy of Completed by Arthur Kimball Principal, AMC- educational services and facilities as required in Section YTEC, Southwest, L.F. Smith-Alt. Ed./SPS, ☒ ☐ ☐ 1370; Riverside County Office of Education on 11/1/2023. (e) juvenile court as required by Section 209 of the Completed by Presiding Judge Lynn M. ☒ ☐ ☐ Welfare and Institutions Code; and, Poncin on 9/26/2023 (f) the Juvenile Justice Commission as required by Completed by Joyce Frevert and Shonda Section 229 of the Welfare and Institutions Code or Kellogg on 11/9/2023. ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 1 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Section 1320 Appointment and Qualifications BSCC Note: Compliance with this section is determined Chief Tracy Reece’s memo dated March 21, by receipt of the Chief Probation Officer’s certification 2023 verified compliance with this regulation. letter confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Section 1320 Appointment and Qualifications Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Section 1320 Appointment and Qualifications examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Section 1320 Appointment and Qualifications and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Section 1320 Appointment and Qualifications employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Section 1320 Appointment and Qualifications employees of the facility, who may be present at the facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 2 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Section 1321 Staffing: Juvenile Detention and Assessment Centers and Treatment Facilities Each juvenile facility shall: (a) have an adequate number of personnel sufficient to Staffing: Purpose carry out the overall facility operation and its programming, to provide for safety and security of youth We reviewed a variety of documents including and staff, and meet established standards and safety check records, grievances, disciplinary regulations; actions, and incident reports. We also reviewed January through April 2023 staffing schedules for HDJDAC ARISE. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. ☒ ☐ ☐ It should be noted San Bernardino staff the HDJDAC ARISE facility to PREA staffing ratios which are 1:8 staff to youth ratio during wake hours and 1:16 staff to youth ratio during the hours youth are asleep. Although at the time of the inspection the facility youth supervision staff were on 16 hours of overtime per pay period, there were no indications the facility staffing wasn’t adequate to meet the overall facility operations and its programming. (b) ensure that no required services shall be denied Staffing: I > C because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Staffing: I > A ensure adequate supervision of all staff members; ☒ ☐ ☐ A Supervisor is identified on the daily shift rosters. (d) have a clearly identified person on duty at all times Staffing: I.>D who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; (e) have at least one staff member present on each living Staffing: I >E unit whenever there are youth in the living unit; ☒ ☐ ☐ Per policy and procedure manual, staff is always present in occupied housing units. (f) have sufficient food service personnel relative to the Staffing: Guidelines > E. number and security of living units, including staff qualified and available to: plan menus meeting nutritional Daily schedules were reviewed to verify requirements of youth; provide kitchen supervision; direct compliance with this regulation. ☒ ☐ ☐ food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Staffing: Guidelines > F medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be diverted from supervising youth; and, 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 3 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) assign sufficient youth supervision staff to provide Staffing: I >B continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Not Applicable (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable (A) during hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps At the time of the inspection, the SYTF-ARISE (A) during the hours that youth are awake, one population was 76 youth total with 73 males ☒ ☐ ☐ wide-awake youth supervision staff member on and 3 females. duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their Staffing: >II > B room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth present in the facility; 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 4 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff Staffing: >II > C members on duty at all times, regardless of the number of youth in residence, unless ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Staffing: >II >D duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio N/A required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Staffing: Guidelines > C duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Section 1322 Youth Supervision Staff AND TRAINING Orientation and Training (a) Prior to assuming any responsibilities each youth Chief Tracy Reece’s memo dated March 21, supervision staff member shall be properly oriented to ☒ ☐ ☐ 2023 verified compliance with this regulation. their duties, including: (1) youth supervision duties; Youth Supervision: II > A (2) scope of decisions they shall make; ☒ ☐ ☐ Youth Supervision: II > B (3) the identity of their supervisor; ☒ ☐ ☐ Youth Supervision: II > C (4) the identity of persons who are responsible to Youth Supervision: II > D ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Youth Supervision: II > F ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Youth Supervision: II > G (b) Prior to assuming any responsibility for the Youth Supervision: III. supervision of youth, each youth supervision staff ☒ ☐ ☐ member shall receive a minimum of 40 hours of facility- All new full-time and temporary employees specific orientation, including: receive 40 hours of Introductory Training. (1) individual and group supervision techniques; ☒ ☐ ☐ Youth Supervision: III >A (2) regulations and policies relating to discipline and Youth Supervision: III >B rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Youth Supervision: III >C (4) suicide prevention and response to suicide Youth Supervision: III >D ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Youth Supervision: III >E techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Youth Supervision: III >F ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Youth Supervision: III >G (8) routine security measures, including facility Youth Supervision: III >H ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Youth Supervision: III >I ☒ ☐ ☐ mental health services; 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 5 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (10) documentation; and ☒ ☐ ☐ Youth Supervision: III >J (11) fire/life safety training ☒ ☐ ☐ Youth Supervision: III >K (c) Prior to assuming sole supervision of youth, each Youth Supervision: I >A youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Youth Supervision: I >C supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Section 1323 Preparedness, Equipment, Supplies, and Response Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times Review of documentation indicates that all who meets the training standards established by the youth supervisory staff at both facilities Board for general fire and life safety which relate ☒ ☐ ☐ receive site-specific life safety training during specifically to the facility. orientation. Also, all full-time employees receive fire and safety training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL Section 1324 Policy and Procedure Manual All facility administrators shall develop, publish, and County of San Bernardino CVJDAC and implement a manual of written policies and procedures HDJDAC ARISE Juvenile Detention Facilities that address, at a minimum, all regulations that are Policy, Procedures, and Operations Manuals applicable to the facility. Such a manual shall be made were provided prior to the date of Inspection. available to all employees, reviewed by all employees, ☒ ☐ ☐ The manuals were administratively reviewed and shall be administratively reviewed at a minimum by Chief Tracy Reece on 12/11/2023. every two years, and updated, as necessary. Those records relating to the standards and requirements set It should be noted both facilities are in the forth in these regulations shall be accessible to the Board process of transitioning to the Lexipol policy on request. and procedures. The manual shall include: (a) table of organization, including channels of Policy and Procedure: I >A >1 ☒ ☐ ☐ communications and a description of job classifications; (b) responsibility of the probation department, purpose of Policy and Procedure: I >A >2 programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Policy and Procedure: I >A >3 (d) initial orientation and training program for employees; ☒ ☐ ☐ Policy and Procedure: I >A >4 (e) initial orientation, including safety and security issues Policy and Procedure: I >A >4 > a and anti-discrimination policies, for support staff, contract ☒ ☐ ☐ employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Policy and Procedure: I >A >5 ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy and Procedure: I >A>5 >a (2) legal and proper care of youth; ☒ ☐ ☐ Policy and Procedure: I >A>5 >b (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy and Procedure: I >A>5 >c (4) supply of information to the juvenile court and Policy and Procedure: I >A>5 >d ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Policy and Procedure: I >A>5 >e (g) ethical responsibilities; ☒ ☐ ☐ Policy and Procedure: I>A > 6 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 6 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) trauma-informed approaches; ☒ ☐ ☐ Policy and Procedure: I>A > 7 (i) culturally responsive approaches; ☒ ☐ ☐ Policy and Procedure: I>A > 7 (j) gender responsive approaches; ☒ ☐ ☐ Policy and Procedure: I>A > 7 (k) a non-discrimination provision that provides that all Policy and Procedure: I>A > 8 youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy and Procedure: I>A > 9 chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy and Procedure: I>A > 10 Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Policy and Procedure: I>A > 11 sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Section 1325 Preparedness, Equipment, Supplies, and Response The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the Emergency Operating: I >E > 1 State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Emergency Operating: I > E > 2 > a with two-year retention of the inspection record; ☒ ☐ ☐ Documentation review of the facility monthly fire and life safety inspections revealed compliance with this regulation. (c) fire prevention inspections as required by Health and Completed on 6/14/2023 by Brian Pachman ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; ☒ ☐ ☐ Emergency Operating: III (e) documented fire drills not less than quarterly; Documentation review of the facility fire drills revealed compliance with this regulation. It ☒ ☐ ☐ should be noted the facility goes above and beyond Title 15 regulation by conducting weekly evacuation, earthquake, and fire drills. (f) a written plan for the emergency housing of youth in Emergency Operating: III > F >1 ☒ ☐ ☐ the case of fire; and, (g) development of a fire suppression pre-plan in Completed on 1/24/2023 by LaShawndra ☒ ☐ ☐ cooperation with the local fire department. Butler, Probation Corrections Supervisor I. 1326 SECURITY REVIEW Section 1326 Inspections, Reports, and Security Reviews in Juvenile Detention Each facility administrator shall develop policies and Assessment Centers and Treatment procedures to annually review, evaluate, and document ☒ ☐ ☐ Facilities. security of the facility. The review and evaluation shall include internal and external security, including, but not Completed on 1/24/2023 by LaShawndra limited to, key control, equipment, and staff training. Butler, Probation Corrections Supervisor I. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 7 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1327 EMERGENCY PROCEDURES Section 1327 Preparedness, Equipment, Supplies, and Response The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: Emergency Situations: Juvenile Detentions (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ and Assessment Centers and Treatment Centers Emergency Situations: Juvenile Detentions (b) civil disturbance, active shooter and terrorist ☒ ☐ ☐ and Assessment Centers and Treatment attack; Centers Emergency Situations: Juvenile Detentions (c) fire and natural disasters; ☒ ☐ ☐ and Assessment Centers and Treatment Centers Emergency Situations: Juvenile Detentions (d) periodic testing of emergency equipment; ☒ ☐ ☐ and Assessment Centers and Treatment Centers Emergency Situations: Juvenile Detentions (e) emergency evacuation of the facility; and ☒ ☐ ☐ and Assessment Centers and Treatment Centers Emergency Situations: Juvenile Detentions and Assessment Centers and Treatment Centers (f) a program to provide all youth supervision staff ☒ ☐ ☐ with an annual review of emergency procedures. Review of documentation revealed youth supervision staff have reviewed emergency procedures annually. 1328 SAFETY CHECKS Section 1328 Safety Checks in Juvenile Detention and Assessment Centers and The facility administrator shall develop and implement Treatment Facilities. policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed HDJDAC ARISE safety checks at random or varied intervals during hours when youth for the months of January through April 2023. are asleep or when youth are in their rooms, confined in Review of documentation revealed safety holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ checks are being completed well within the Supervision is not replaced, but may be supplemented minimum 15 minutes and at random or varied by, an audio/visual electronic surveillance system intervals during the hours youth are confined designed to detect overt, aggressive or assaultive to their rooms. We also did a live safety check behavior and to summon aid in emergencies. All safety review during the inspection walkthrough of checks shall be documented with the actual time the the facility. check is completed. 1329 SUICIDE PREVENTION PLAN Section 1329 Suicide Prevention Program The facility administrator, in collaboration with the We reviewed five (5) youth suicide packets healthcare and behavioral/mental health administrators, from HDJDAC ARISE. Review of shall plan and implement written policies and documentation provided and policy and procedures which delineate a Suicide Prevention Plan. procedure manuals revealed compliance with The plan shall consider the needs of youth experiencing this regulation. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner ☒ ☐ ☐ It should be noted any Probation Correction consistent with the level of suicide risk. The plan shall Officer (PCO) could initiate Suicide include the following elements: Observation Status (SOS) for a youth deemed a potential suicide risk. However, once placed on any level of SOS, only a member of Forensic Adolescent Services Team (FAST) could downgrade and/or remove the youth from SOS. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 8 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Suicide prevention training as required in Section Suicide Prevention Program: Guidelines >L 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Suicide Prevention Program: Purpose> Precautionary Protocols ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake Guidelines >L >1 processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Suicide Prevention Program: III > D > 2 intake screening process to be at risk of suicide shall ☒ ☐ ☐ be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to I >Safety Plan ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for I >Safety Plan ☒ ☐ ☐ assessment and/or services. (d) Procedures for monitoring of youth identified at risk I >Safety Plan ☒ ☐ ☐ for suicide. (e) Safety Interventions I >Safety Plan (1) Procedures to address intervention protocols for ☒ ☐ ☐ youth identified at risk for suicide which may include, but are not limited to: (A) Housing consideration ☒ ☐ ☐ I >Safety Plan (B) Treatment strategies including trauma- I >Safety Plan ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff I >Safety Plan how to respond to youth who exhibit suicidal ☒ ☐ ☐ behaviors. (f) Communication Suicide Prevention Program: III >A (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information I >Safety Plan sharing about youth at risk for suicide with youth ☒ ☐ ☐ supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Suicide Prevention Program VI >M Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Suicide Prevention Program V >K ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Suicide Prevention Program V >L ☒ ☐ ☐ youth. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 9 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Documentation Suicide Prevention Program V >H (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Suicide Prevention Program: Guidelines >J opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Section 1340 Report of Legal Action Each facility shall submit to the Board a letter of Per Division Director II Khara Garnett-Todd’s notification on each legal action, pertaining to conditions ☒ ☐ ☐ memo dated 3/3/2023, there have been no of confinement, filed against persons or legal entities Legal Actions filed against the facility this responsible for juvenile facility operation. inspection cycle. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Per Division Director II Khara Garnett-Todd’s OF A YOUTH WHILE DETAINED memo dated 3/3/2023, there have been no deaths at the facility this inspection cycle. (1) Death of a Youth. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Death of a Youth: Guidelines > F. the facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Death of a Youth: Guidelines > E. the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Death of a Youth: Guidelines > F. from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Required JDAC Notifications of a Youth’s (a) The facility administrator, in cooperation with Emergency Transportation/Hospital the health administrator, shall develop written Admittance (Non-Death) policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 10 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1342 POPULATION ACCOUNTING Section 1342 Population Accounting Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Rated Capacity for ARISE is 120 total. When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Section 1350 Intake/MAYSI Screening, Assessment and Admittance The facility administrator shall develop and implement written policies and procedures for admittance of youth We reviewed ten (10) youth admittance that emphasize respectful and humane engagement packages from HDJDAC ARISE. Review of with youth, and reflect that the admission process may ☒ ☐ ☐ documentation provided, and policy and be traumatic to youth who may have already procedure manuals revealed compliance with experienced trauma. Policies shall be trauma-informed, this regulation. culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Intake: III > H > 1 (1) Access to two free phone calls within one hour of ☒ ☐ ☐ admittance in accordance with the provisions of Welfare and Institution Code Section 627; Intake III > J > 2 (2) Offer of a shower; ☒ ☐ ☐ Offering of youth shower is documented in the caseload explorer system. (3) Documented secure storage of personal Intake III >J > 2 > E ☒ ☐ ☐ belongings; Intake: III > J >1 (4) Offer of food upon arrival; ☒ ☐ ☐ Offering of food is documented in the caseload explorer system. Intake: III >Booking (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ All ARISE youth are screened by Behavioral disabilities; Health Services (BHS) within seven (7) days of intake and assigned a Clinician. (6) Screening for physical and developmental Intake: III >Booking disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Intake: XI > E Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Intake: III >G>5 (b) juvenile hall administrators shall establish written Housing Assessments and Classifications: I criteria for detention that considers the least restrictive ☒ ☐ ☐ >C >1 environment. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 11 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) juvenile camps and post-dispositional programs in N/A juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform ☐ ☐ ☒ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Intake: V >D >3 > a that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Section 1350.5 and 1352 Housing ABUSE Assessments and Classifications I >A >1 The facility administrator shall develop and implement We reviewed ten (10) Massachusetts Youth written policies and procedures to reduce the risk of Screening Instrument (MAYSI-2) forms from sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ HDJDAC ARISE. We also reviewed ten (10) facility staff to assess each youth within 72 hours of youth Sexual Abusiveness Assessment and admission based on the following information: Sexual Victimization Assessment forms. Review of documentation provided and policy and procedure manual revealed compliance with this regulation. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Housing Assessments: Attachment C (b) Gender nonconforming appearance or manner; or Housing Assessments: Attachment C identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Housing Assessments: Attachment C (d) Age; ☒ ☐ ☐ Housing Assessments: Attachment C (e) Level of emotional and cognitive development; ☒ ☐ ☐ Housing Assessments: Attachment C (f) Physical size and stature; ☒ ☐ ☐ Housing Assessments: Attachment C (g) Mental illness or mental disabilities; ☒ ☐ ☐ Housing Assessments: Attachment C (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Housing Assessments: Attachment C (i) Physical disabilities; ☒ ☐ ☐ Housing Assessments: Attachment C (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Housing Assessments: Attachment C (k) Any other specific information about the individual Housing Assessments: Attachment C youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Housing Assessments: I >5 conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Housing Assessments and Classifications controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 12 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1351 RELEASE PROCEDURES Section 1351 Release of Youth The facility administrator shall develop and implement We reviewed nine (9) Youth Release written policies and procedures for release of youth from Authorization Record forms (Release Slip) custody which provide for: from HDJDAC ARISE. We also reviewed nine ☒ ☐ ☐ (9) Intake Release Officer (IRO) Release Checklist forms. Review of documentation provided, and policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ Release of Youth: III > A (b) return of personal clothing and valuables; ☒ ☐ ☐ Release of Youth: III > A (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Release of Youth: III >B (d) notification to the facility health care provider in Release of Youth: V > A and B accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Release of Youth: I > C (f) notification of facility mental health personnel. ☒ ☐ ☐ Release of Youth: I > C The facility administrator shall develop and implement Release of Youth: VI >A policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Furloughs 1351.1 written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Section 1352 Housing Assessments and Classifications The facility administrator shall develop and implement written policies and procedures on classification of youth for the purpose of determining housing placement in the We reviewed ten (10) ARISE Housing facility. ☒ ☐ ☐ Classification sheets and Assessment/ Such procedures shall: Classification System forms from HDJDAC ARISE. Review of documentation provided and policy and procedure manual revealed compliance with this regulation. (a) provide for the safety of the youth, other youth, Housing Assessments and Classifications: facility staff, and the public by placing youth in the Definition: Classification and Assessment appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Housing Assessments and Classifications: ☒ ☐ ☐ the facility; VI >C (c) provide that a youth shall be classified upon Housing Assessment and Classifications: I > admittance to the facility; classification factors shall B >1 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Housing Assessment and Classifications: II provisions that consider the level of supervision and the ☒ ☐ ☐ >A youth's behavior while in custody; and, 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 13 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provide that facility staff shall not separate youth Housing Assessment and Classifications: from the general population or assign youth to a single Guideline > J occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Housing Assessment and Classifications: transgender, questioning or intersex identification or Guidelines >I ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Section 1350, 1352, 1352.5 Lesbian, Gay, Bisexual, Transgender, Questioning, Intersex The facility administrator shall develop written policies and Gender Non-Conforming Youth in and procedures ensuring respectful and equitable Juvenile Detention and Assessment Centers treatment of transgender and intersex youth. The policies shall provide that: ☒ ☐ ☐ During this inspection cycle, the facility has not housed transgender or intersex youth. Review of forms provided and policy and procedure manuals revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender Lesbian, Gay, Bisexual, Transgender, identity and shall refer to the youth by the youth’s Questioning, Intersex and Gender Non- preferred name and gender pronoun, regardless of the Conforming Youth in Juvenile Detention and youth’s legal name. Facilities may prohibit the use of Assessment Centers: I >A ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Lesbian, Gay, Bisexual, Transgender, themselves in a manner consistent with their gender Questioning, Intersex and Gender Non- identity and shall provide youth with the institution’s ☒ ☐ ☐ Conforming Youth in Juvenile Detention and clothing and undergarments consistent with their gender Assessment Centers: VII >A identity. (c) Facility staff shall house youth in the unit or room that Lesbian, Gay, Bisexual, Transgender, best meets their individual needs and promotes their Questioning, Intersex and Gender Non- safety and well-being. Staff may not automatically house Conforming Youth in Juvenile Detention and youth according to their external anatomy and shall Assessment Centers: V >A document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Lesbian, Gay, Bisexual, Transgender, and intersex youth have access to medical and Questioning, Intersex and Gender Non- ☒ ☐ ☐ behavioral health providers qualified to provide care and Conforming Youth in Juvenile Detention and treatment to transgender and intersex youth. Assessment Centers: IX >C and XI >A (e) Consistent with the facility’s reasonable and Lesbian, Gay, Bisexual, Transgender, necessary security considerations and physical plant, Questioning, Intersex and Gender Non- facility staff shall make every effort to ensure the safety Conforming Youth in Juvenile Detention and ☒ ☐ ☐ and privacy of transgender and intersex youth when the Assessment Centers: VIII >A youth are using the bathroom or shower, or dressing or undressing. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 14 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Facility staff shall not conduct physical searches of any Lesbian, Gay, Bisexual, Transgender, youth for the purpose of determining the youth’s Questioning, Intersex and Gender Non- anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ Conforming Youth in Juvenile Detention and respect the youth’s preference regarding the gender of Assessment Centers: I >D the staff member who conducts any search of the youth. 1353 ORIENTATION Section 1353 Youth Parent Orientation Handbook The facility administrator shall develop and implement written policies and procedures to orient a youth prior to We reviewed ten (10) orientation packets from placement in a living area. Both written and verbal HDJDAC ARISE which includes youth information shall be provided and supplemented with watching the PREA video during the video orientation if feasible. Provision shall be made to orientation process. Also, youth are informed provide accessible orientation information to all detained of access to Title 15 during the orientation youth including those with disabilities, limited literacy, or process and it is documented in the Caseload English language learners. Orientation shall include Explorer. Review of documentation provided information that addresses: and policy and procedure manual revealed ☒ ☐ ☐ compliance with this regulation. All youth at ARISE are provided a Youth Handbook during the booking process. Each youth is also provided a Youth Rights Handbook. It should be noted the youth handbook and youth rights handbook are well written, easy to read, and contain excellent information for youth. (a) facility rules including contraband and searches and Youth Parent Orientation Handbook: ☒ ☐ ☐ disciplinary procedures; Guidelines > A >5 (b) facility’s system of positive behavior interventions Youth Parent Orientation Handbook: and supports, including behavior expectations, Guidelines > A >6 incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Youth Parent Orientation Handbook: facility’s policy prohibiting sexual abuse and sexual Guidelines > A >11 ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Youth Parent Orientation Handbook: ☒ ☐ ☐ Guidelines > A >12 (e) the existence of the grievance procedure, the steps Youth Parent Orientation Handbook: that must be taken to use it, the youth’s right to be free Guidelines > A >13 ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Youth Parent Orientation Handbook: ☒ ☐ ☐ court process; Guidelines > A >14 (g) access to routine and emergency health and mental Youth Parent Orientation Handbook: ☒ ☐ ☐ health care; Guidelines > A >9 (h) access to education, religious services, and Youth Parent Orientation Handbook: ☒ ☐ ☐ recreational activities; Guidelines > A >1 Youth Parent Orientation Handbook: (i) housing assignments; ☒ ☐ ☐ Guidelines > A >15 (j) opportunity for personal hygiene and daily showers Youth Parent Orientation Handbook: ☒ ☐ ☐ including the availability of personal care items Guidelines > A >16 (k) rules and access to correspondence, visits and Youth Parent Orientation Handbook: ☒ ☐ ☐ telephone use; Guidelines > A >17 (l) availability of reading materials, programming, and Youth Parent Orientation Handbook: ☒ ☐ ☐ other activities; Guidelines > A >3 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 15 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (m) facility policies on the use of force, use of restraints, Youth Parent Orientation Handbook: ☒ ☐ ☐ chemical agents and room confinement; Guidelines > A >7 Youth Parent Orientation Handbook: (n) immigration legal services; ☒ ☐ ☐ Guidelines > A >18 Youth Parent Orientation Handbook: (o) emergencies including evacuation procedures; ☒ ☐ ☐ Guidelines > A >8 (p) non-discrimination policy and the right to be free from Youth Parent Orientation Handbook: physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ Guidelines > A >20 other youth and staff; (q) availability of services and programs in a language Youth Parent Orientation Handbook: ☒ ☐ ☐ other than English if appropriate; Guidelines > A >19 (r) the process for requesting different housing, Youth Parent Orientation Handbook: ☒ ☐ ☐ education, programming and work assignments; Guidelines > A >15 (s) a process for which parents/guardians receive Youth Parent Orientation Handbook: information regarding the youth’s stay in the facility that Guidelines > A >21 at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Youth Parent Orientation Handbook: 15 Minimum Standards for Juvenile Facilities. Guidelines > A >22 ☒ ☐ ☐ Copies of Title 15 for the youth are available in each housing unit and the library. 1354 SEPARATION Section 1354 Administrative Separation The facility administrator shall develop and implement At the time of the inspection, only one ARISE written policies and procedures that address: youth had been placed on Administrative Separation. Review of that youth Administrative Separation Request and ☒ ☐ ☐ Program forms revealed compliance with this regulation. However, technical assistance was provided with regards to youth being periodically placed in his room for meals and school. We also suggested the actual times youth are completing exercise, free time, and programming be documented on the form. (a) separation of youth for reasons that include, but are Administrative Separation: Purpose not be limited to, medical and mental health conditions, ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Administrative Separation: Requirements >B ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Administrative Separation: Requirements >A privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Administrative Separation: Purpose ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Administrative Separation: Guidelines: E. separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Administrative Separation: VII >B of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 16 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Section 1354.5 Room Confinement (a) The facility administrator shall develop and We reviewed ten (10) youth Room implement written policies and procedures addressing Confinement Contract forms from ARISE. the confinement of youth in their room that are Review of policy and procedure manual and consistent with Welfare and Institutions Code Section documentation provided revealed compliance 208.3. The placement of a youth in room confinement with this regulation. Each room confinement shall be accomplished in accordance with the following contract reviewed provided excellent guidelines: ☒ ☐ ☐ documentation of why the youth was placed on room confinement and the efforts made by staff to reintegrate the youth back in the regular programming. It should be noted, at the time of the inspection, the ARISE program had not held a youth on room confinement exceeding four (4) hours. (1) Room confinement shall not be used before Room Confinement: Guidelines > C. other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Room Confinement: Guidelines > H. purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Room Confinement: Guidelines > F. that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Room Confinement: II >F confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one It should be noted, at the time of the ☒ ☐ ☐ or more of the following: inspection, the ARISE program had not held a youth on room confinement exceeding four (4) hours. (1) Return the youth to general population. ☒ ☐ ☐ Room Confinement: II >H (2) Consult with mental health or medical staff. ☒ ☐ ☐ Room Confinement: II >H (3) Develop an individualized plan that includes the Room Confinement: II >B >1 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Room Confinement: III > B ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement Room Confinement: I >A >2 and I >F and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Room Confinement: I >B > 1 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Room Confinement: VI >A facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Room Confinement: Definitions and single-person rooms or cells for the housing of youth Guidelines >A ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Room Confinement: Guidelines >M ☒ ☐ ☐ court holding facilities or adult facilities. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 17 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Nothing in this section shall be construed to Room Confinement: Guidelines >N conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Room Confinement: Guidelines >O extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Room Confinement; Guidelines >P placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Section 1355 and 1356 Counseling and Casework Services in Juvenile Detention and The facility administrator shall develop and implement Assessment Centers (JDACs and Treatment written policies and procedures for assessment and Facilities) case planning. ☒ ☐ ☐ We reviewed ten (10) youth Treatment Team Monthly Review forms. Review of documentation provided and review of the policy and procedure revealed compliance with this regulation. (a) Assessment: Counseling and Casework Services in The assessment is based on information collected Juvenile Detention and Assessment Centers during the admission process with periodic review, (JDACs and Treatment Facilities) which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Counseling and Casework: I >B>1> a (1) A case plan shall be developed for each youth held for at least 30 days or more and created within Each youth at ARISE is assigned to a 40 days of admission. Probation Corrections Officer (PCO) during the intake process. The PCO then completes ☒ ☐ ☐ a youth preliminary assessment and case plan within thirty (30) days of assignment. The assessments include descriptions of the youth’s issues and places an emphasis on the youth’s strengths. (2) The institutional plan shall include, but not be Counseling and Casework Services in limited to, written documentation that provides: ☒ ☐ ☐ Juvenile Detention and Assessment Centers (JDACs and Treatment Facilities) (A) objectives and time frame for the resolution of Counseling and Casework: I > B >c>I ☒ ☐ ☐ problems identified in the assessment; 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 18 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) a plan for meeting the objectives that includes Counseling and Casework: I > B >c >ii a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Counseling and Casework: I > B >c >iii the objectives, including periodic review and discussion of the plan with the youth; ☒ ☐ ☐ The PCO meets with the youth weekly to discuss case plan and progress towards goals. (4) a transition plan, the contents of which shall be Counseling and Casework: I > B>c >iv subject to existing resources, shall be developed for ☒ ☐ ☐ post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Counseling and Casework: I > B>c >v plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Section 1355 and 1356 Counseling and Casework Services in Juvenile Detention and The facility administrator shall develop and implement Assessment Centers (JDACs and Treatment written policies and procedures ensuring the availability Facilities of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: We reviewed Multidisciplinary Team (MDT) meeting minutes from January 2023 through May 2023. Review of the MDT minutes ☒ ☐ ☐ revealed compliance with this regulation. It should be noted ARISE holds a Multidisciplinary Team (MDT) every Wednesday with probation, school, behavioral health, and medical staff to discuss youth documented needs. (a) youth will receive assistance with needs or concerns Counseling and Casework Services: I >A ☒ ☐ ☐ that may arise; (b) youth will receive assistance in requesting contact Counseling and Casework: I >A >4 >b with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Counseling and Casework Services: Purpose ☒ ☐ ☐ to meet the youth’s needs. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 19 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE Section 1357 Use of Force and Reporting Requirements for Juvenile Detention and The facility administrator, in cooperation with the assessment Centers and Treatment Centers responsible physician, shall develop and implement written policies and procedures for the use of force, We reviewed seven (7) hands-on use of force which may include chemical agents. Force shall never reports at ARISE. Review of policy and be applied as punishment, discipline, retaliation or procedure and documentation revealed treatment. compliance with this regulation. (a) At a minimum, each facility shall develop policies and procedures which: ☒ ☐ ☐ It should be noted each report reviewed contained staff efforts to de-escalate the incident and command calls given to the youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Use of Force and Reporting Requirements: reasonable and necessary, as defined in Section Purpose and Factors to Determine ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, Reasonableness of Force others and the facility. (2) outline the force options available to staff including Use of Force and Reporting Requirements: both physical and non-physical options and define ☒ ☐ ☐ Guidelines >F when those force options are appropriate. (3) describe force options or techniques that are Use of Force and Reporting Requirements: ☒ ☐ ☐ expressly prohibited by the facility. Guidelines >F >12 (4) describe the requirements of staff to report any Use of Force and Reporting Requirements: inappropriate use of force, and to take affirmative ☒ ☐ ☐ Guidelines >A action to immediately stop it. (5) define a standardized reporting format that Use of Force and Reporting Requirements: includes time period and procedure for documenting and reporting the use of force, including reporting I >G and Guidelines >L requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Use of Force and Reporting Requirements: investigating unreasonable use of force. ☒ ☐ ☐ III >G (7) define the role, notification, and follow-up Use of Force and Reporting Requirements: III procedures required after use of force incidents for >F, IV, V medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. Notification to parent(s) are completed following each use of force incident and documented in the CE system. (8) describe the limitations of use of force on pregnant Use of Force and Reporting Requirements youth in accordance with Penal Code Section 6030(f) For Juvenile Detention and assessment ☒ ☐ ☐ and Welfare and Institutions Code Section 222. Centers and Treatment Centers: Guidelines >I. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 20 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Facilities that authorize chemical agents as a force O. C. Spray: Department Issued O.C. Spray option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize We reviewed three (3) chemical agent use of chemical agents in the facility and the type, size and force reports at ARISE. Also, we reviewed ten the approved method of deployment for those (10) Oleoresin Capsicum (OC) Warning forms chemical agents. from ARISE that are signed by youth during the intake process. Review of policy and procedure and documentation revealed compliance with this regulation. ☒ ☐ ☐ It should be noted each report reviewed contained staff efforts to de-escalate the incident as well as command calls given such as OC warning prior to deployment of OC spray. It should also be noted each report contained detailed information regarding the decontamination process of the youth. During the decontamination process, youth are attended to by staff until they self-disclose they are no longer suffering the effects of the chemical agent. (2) mandate that chemical agents only be used when O. C. Spray: I >A there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and O.C. Spray: I >B timelines for decontamination from chemical agents. This shall include that youth who have been exposed During the decontamination process, youth to chemical agents shall not be left unattended until ☒ ☐ ☐ are attended to by staff until they self-disclose that youth is fully decontaminated or is no longer they are no longer suffering the effects of the suffering the effects of the chemical agent. chemical agent. (4) define the role, notification, and follow-up O. C. Spray: Guidelines > A procedures required after use of force incidents involving chemical agents for medical, mental health Notification to parent(s) are completed ☒ ☐ ☐ staff and parents or legal guardians. following each chemical agent incident and documented in the CE system. (5) provide for the documentation of each incident of O. C. Spray: I > I use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which O. C. Spray: Guidelines >C require that agencies provide initial and regular training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions O.C. Spray: I >I ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of O.C. Spray: Department Issued O.C. Spray ☒ ☐ ☐ application. (3) signs or symptoms that should result in O.C. Spray: I >I ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of O.C. Spray: I >I ☒ ☐ ☐ Use of Force. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 21 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) physical training force options that may require Use of Force and Reporting Requirements: ☒ ☐ ☐ the use of perishable skills. Guidelines >F .5 (6) timelines the facility uses to define regular O.C. Spray: Guidelines >C ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Section 1358 Use of Physical Restraints in the Juvenile Detention and Assessment Centers The facility administrator, in cooperation with the and Treatment Facilities responsible physician and mental health director, shall develop and implement written policies and procedures ☒ ☐ ☐ We reviewed ten (10) use of Force incident for the use of restraint devices. Restraint devices reports in which mechanical restraint were include any devices which immobilize a youth's applied to youth. Review of documentation extremities and/or prevent the youth from being provided and policy and procedure manuals ambulatory. revealed compliance with this regulation. Physical restraints may be used only for those youth Purpose who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Use of Physical Restraints: Guidelines > H discipline, or as a substitute for treatment. The use of and J restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Use of Physical Restraints: handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Use of Physical Restraints: III >D of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Use of Physical Restraints: IV >C and D retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Use of Physical Restraints: V >A possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Use of Physical Restraints: I >D and H to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 22 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In addition to the requirements above, policies and Use of Physical Restraints: procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Use of Physical Restraints: I >B >2 ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Use of Physical Restraints: Definitions (d) signs or symptoms which should result in immediate Use of Physical Restraints: I >B >4 ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Use of Physical Restraints: I >B >3 ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Use of Physical Restraints: I >C restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Use of Physical Restraints: I >H >6 (h) exercising of extremities. ☒ ☐ ☐ Use of Physical Restraints: I >H >7 1358.5 USE OF RESTRAINT DEVICES FOR Use of Physical Restraints in the Juvenile MOVEMENT AND TRANSPORTATION Detention and Assessment Centers and WITHIN THE FACILITY. Treatment Facilities The Facility Administrator, in cooperation with the Review of documentation provided from responsible physician and behavioral/mental health ☒ ☐ ☐ ARISE and policy and procedure manuals director, shall develop and implement written policies revealed compliance with this regulation. and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Use of Physical Restraints: Guidelines >I approved to utilize restraint devices and the required ☒ ☐ ☐ training. (b) the circumstances leading to the application of Use of Physical Restraints: I > H >1 ☒ ☐ ☐ restraints must be documented. (c) an individual assessment of the need to apply Use of Physical Restraints: Guidelines >A and restraints for movement or transportation that includes B consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Use of Physical Restraints: Guidelines >C with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Use of Physical Restraints: Guidelines >J accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 23 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES HDJAC ARISE does not utilize a safety room. (a) The facility administrator, and where applicable, in N/A cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 24 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1360 SEARCHES Section 1360 Searches in Booking, Detention and Treatment Facilities The facility administrator shall develop and implement written policies and procedures governing the search of Per Superintendent Khara Garnett-Todd’s youth, the facility, and visitors. Policies and procedures ☒ ☐ ☐ memo dated December 12, 2023, ARISE has shall provide that: not conducted any strip searches this inspection cycle. (a) Searches shall be conducted to ensure the safety Searches in Booking, Detention and and security of the facility, public, visitors, youth, and ☒ ☐ ☐ Treatment Facilities: Purpose staff. (b) Searches shall be conducted in a manner that Searches in Booking, Detention and preserves the privacy and dignity of the person being Treatment Facilities: Guidelines >A ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Searches in Booking, Detention and ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. Treatment Facilities: Guidelines >E (d) Physical body cavity searches shall only be Searches in Booking, Detention and ☒ ☐ ☐ conducted by a medical professional. Treatment Facilities: III >A >1 (e) Any youth held after a detention hearing shall only Searches in Booking, Detention and be strip searched with prior approval of a supervisor Treatment Facilities: II >B when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Searches in Booking, Detention and ☒ ☐ ☐ comply with Section 1352.5. Treatment Facilities: Guidelines >D (g) Cross-gender pat-down searches and strip searches Searches in Booking, Detention and are prohibited except in exigent circumstances or when Treatment Facilities: Guidelines >C ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Section 1361Grievance and Appeals The facility administrator shall develop and implement We reviewed twenty-five (25) grievances from written policies and procedures whereby any youth may ARISE. Also, we reviewed ten (10) Grievance appeal and have resolved grievances relating to any and Appeals Procedure Acknowledgement condition of confinement, including but not limited to forms from ARISE that are signed by youth health care services, classification decisions, program ☒ ☐ ☐ during the intake process. Review of policy participation, telephone, mail or visiting procedures, and procedure and review of documentation food, clothing, bedding, mistreatment, harassment or provided revealed compliance with this violations of the nondiscrimination policy. There shall be regulation. no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Grievance and Appeals: I >A >1 and I >B >1 grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Grievance and Appeals: I >B >1 >a, b, c the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Grievance and Appeals: V >A >1 >a ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Grievance and Appeals: Guidelines > B. grievances within three (3) business days, grievances ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 25 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) The youth may elect to be present to explain Grievance and Appeals: V > 2 >a his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Grievance and Appeals: I > C >2 ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Grievance and Appeals: V >2 >b ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Grievance and Appeals: VI grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Grievance and Appeals: Guidelines: B. business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Grievance and Appeals: Purpose ☒ ☐ ☐ methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns Grievance and Appeals: Guidelines: H. of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Section 1362 Incident Report A written report of all incidents which result in physical Review of documentation provided from harm, use of force, serious threat of physical harm, or ARISE revealed compliance with this death of an employee, youth or other person(s) shall be ☒ ☐ ☐ regulation. maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Section 1363 DNA Buccal Sample Collection DNA SPECIMENS, SAMPLES, IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized Per Superintendent Garnett-Todd’s memo law enforcement, custodial, or corrections personnel dated December 12, 2023, ARISE has not including peace officers, may employ reasonable force ☒ ☐ ☐ collected DNA samples this inspection cycle. to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of DNA Buccal Sample Collection: reasonable force” shall be defined as the force that an objective, trained and competent correctional Guidelines: E > 5 ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by DNA Buccal Sample Collection: efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented Guidelines: E.> 2 >b ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written DNA Buccal Sample Collection: authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ Guidelines > E >2 >a and b fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 26 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) If the use of reasonable force includes a cell DNA Buccal Sample Collection: extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The Guidelines: 4. a. b. videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Section 1370 Education Program (a) School Programs Review of policy and procedures, youth and The County Board of Education shall provide for the staff interviews, and school daily schedules administration and operation of juvenile court schools in revealed compliance with this regulation. conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility It should be noted the current school Principal administrators shall develop and implement written policy is a former San Bernardino Probation and procedures to ensure communication and Corrections Officer. As the principal, she has coordination between educators and probation staff. implemented PBIS and has worked with Culturally responsive and trauma-informed approaches probation to create a School Liaison PCO should be applied when providing instruction. Education position. The school also has a Transition staff should collaborate with the facility administrator to Specialist to assist with release youth use technology to facilitate learning and ensure safe returning back to their home schools. technology practices. The facility administrator shall ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report ARISE annual review was completed by or review checklist on compliance, deficiencies, and Arthur Kimball Principal, AMC-YTEC, corrective action needed to achieve compliance with this Southwest, L.F. Smith-Alt. Ed./SPS, Riverside section. Such a review, when conducted, cannot be County Office of Education on 11/1/2023. delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Education Program: II. >A, B, C The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Education Program: II > D > 1 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Program: II > E Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 27 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Information and preparation for the High School Education Program: II > F Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Education Program: II > H ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Education Program: II > G Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Education Program: II > I who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Education Program: II > J > 1 and K. State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Education Program: II > L > 1 of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Education Program: III > A (1) Positive behavior management will be implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Education Program: III > A decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Education Program: III > C and D Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Education Program: III > E education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Education Program: IV >A >1 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 28 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Youth identified as English Learners (EL) shall be Education Program: IV >A >2 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Education Program: VI >A (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Education Program: VI > A > 1 (B) Home Language Survey and the results of the Education Program: VI > A > 2 ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Education Program: VI > A > 3 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Education Program: III (2) Youth will be immediately enrolled in school. Education Program: VI >B Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Education Program: VI >C education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Education Program: VI >D the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Education Program: VII >A (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Education Program: VII >B provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Education Program: VII >A (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Education Program: IX >A (1) The school and facility administrator should, whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 29 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND 1371 Recreation, Programs, and Exercise EXERCISE. Purpose The facility administrator shall develop and implement written policies and procedures for programs, Review of policy and procedures and daily recreation, and exercise for all youth. The intent is to schedule revealed compliance with this minimize the amount of time youth are in their rooms or regulation. Documentation of youth’s their bed area. programs, recreation, and exercise are documented within the facility’s Caseload Explorer (CE) system. We reviewed the ☒ ☐ ☐ months of January through April 2023 from ARISE which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. However, technical assistance was provided with regards to the facility at times splitting the program due to safety and security concerns and ensuring each youth still receives Title 15 minimum requirements. Juvenile facilities shall provide the opportunity for Recreation, Programs, and Exercise: I >C programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Recreation, Programs, and Exercise: I >B exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Recreation, Programs, and Exercise: I >A ☒ ☐ ☐ be posted in the living units. There will be a written annual review of the programs, Programs annual review was completed on recreation, and exercise by the responsible agency to 1/31/2023 by LaShawndra Butler Probation ☒ ☐ ☐ ensure content offered is current, consistent, and Corrections Supervisor. relevant to the population. (a) Programs. All youth shall be provided with the Recreation, Programs, and Exercise: I > F opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 30 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; Recreation, Programs, and Exercise: I > F (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Recreation, Programs, and Exercise: I >D >1 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Recreation, Programs and Exercise: I > E >1 opportunity for at least one hour of large muscle activity ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period Recreation, Programs and Exercise: IV >B not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Section 1372 Religious Program The facility administrator shall provide access to religious Guidelines >A and B services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ Review of ARISE daily schedule revealed allowed to participate in an activity outside of their room if youth can participate in alternative he/she elects not to participate in religious programs. programming during the scheduled religious Religious programs shall provide for: program time. (a) opportunity for religious services and practices; ☒ ☐ ☐ Religious Program: Guidelines >C (b) availability of clergy; and, ☒ ☐ ☐ Religious Program: Guidelines >C (c) availability of religious diets. ☒ ☐ ☐ Religious Program: Guidelines >C 1373 WORK PROGRAM ARISE does not offer youth work programs. The facility administrator shall develop policies and N/A procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☐ ☐ ☒ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 31 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1374 VISITING Section 1374 Visitation in Juvenile Detention and Assessment Centers and Treatment The facility administrator shall develop and implement Facilities written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Procedure 532 receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family We reviewed visitation logs from ARISE for members, such as grandparents and siblings, and ☒ ☐ ☐ the months of January 2023 through April supportive adults, may be allowed to visit with the 2023. Review of policy and procedures approval of the facility administrator or designee, and in revealed compliance with this regulation. conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Section 1374 Visitation in Juvenile Detention the limitations necessary to maintain order and security. and Assessment Centers and Treatment Visitation shall not be denied solely based on the visitor’s Facilities criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ Procedure 532 the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Section 1374 Visitation in Juvenile Detention per week. Visits may be supervised, but conversations and Assessment Centers and Treatment shall not be monitored unless there is a security or safety Facilities ☒ ☐ ☐ need. Procedure 532 Provisions for special visits, in addition to the two-hour Section 1374 Visitation in Juvenile Detention minimum and/or outside of the regular visiting hours, shall and Assessment Centers and Treatment be accommodated as necessary and within the discretion Facilities of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside Procedure 532 the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Section 1374 Visitation in Juvenile Detention alternative, but not as a replacement, to in-person visiting. and Assessment Centers and Treatment Facilities ☒ ☐ ☐ Procedure 532 1375 CORRESPONDENCE Section 1375 Correspondence of Youth The facility administrator shall develop and implement Staff and youth interviewed as well as review written policies and procedures for correspondence ☒ ☐ ☐ of policy and procedures revealed compliance which provide that: with this regulation. (a) there is no limitation on the volume of mail that youth Correspondence of Youth: Guidelines >A ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Correspondence of Youth: Guidelines >A (c) youth may correspond confidentially with state and Correspondence of Youth: I > D federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 32 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) incoming and outgoing mail, other than that described Correspondence of Youth I >B 1 >c in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Section 1376 Telephone Access The administrator of each juvenile facility shall develop Staff and youth interviewed as well as review and implement written policies and procedures to provide of policy and procedures revealed compliance youth with access to telephone communications. ☒ ☐ ☐ with this regulation. It should be noted phone calls are free and the amount of phone calls are based on the youth Rank in the program. 1377 ACCESS TO LEGAL SERVICES Section 1377 Access to Legal Services The facility administrator shall develop written procedures ☒ ☐ ☐ Staff and youth interviewed as well as review to ensure the right of youth to have access to the courts of policy and procedures revealed compliance and legal services. Such access shall include: with this regulation. (a) access, upon request by the youth, to licensed Access to Legal Services: Purpose >A ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Access to Legal Services: Purpose >B ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Access to Legal Services: Purpose >C ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Section 1390 and 1391 Discipline Process The facility administrator shall develop and implement Purpose and Guidelines >E written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use Review of policy and procedures and of positive behavior interventions and supports. Discipline ☒ ☐ ☐ documentation revealed compliance with this shall be imposed at the least restrictive level which regulation. promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Discipline Process: Guidelines >F (b) daily shower, access to drinking fountain, toilet and Discipline Process: >F ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Discipline Process: >F (d) contact with parent or attorney; ☒ ☐ ☐ Discipline Process: >F (e) exercise; ☒ ☐ ☐ Discipline Process: >F (f) medical services and counseling; ☒ ☐ ☐ Discipline Process: >F (g) religious services; ☒ ☐ ☐ Discipline Process: >F (h) clean and sanitary living conditions; ☒ ☐ ☐ Discipline Process: >F (i) the right to send and receive mail; ☒ ☐ ☐ Discipline Process: >F (j) education; and, ☒ ☐ ☐ Discipline Process: >F (k) rehabilitative programming. ☒ ☐ ☐ Discipline Process: >F The facility administrator shall establish rules of conduct Discipline Process: >Guidelines >B and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 33 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1391 DISCIPLINE PROCESS Section 1390 and 1391 Discipline Process The facility administrator shall develop and implement We reviewed ten (10) Discipline Notice/Due written policies and procedures for the administration of ☒ ☐ ☐ Process Notice forms from ARISE. Review of discipline which shall include, but not be limited to: policy and procedures and documentation revealed compliance with this regulation. (a) designation of personnel authorized to impose Discipline Process: Guidelines >A ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Discipline Process: Guidelines >C (c) definition of major and minor rule violations and their Discipline Process: Guidelines >G, H, I, J, K, ☒ ☐ ☐ consequences, and due process requirements; L (d) trauma-informed approaches and positive behavior Discipline Process: Purpose ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Discipline Process: Guidelines >H counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Discipline Process: Guidelines >K be documented and require the following: We reviewed ten (10) Discipline Notice/Due Process Notice forms from ARISE. Review of ☒ ☐ ☐ policy and procedures and documentation revealed compliance with this regulation. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Discipline Process: Guidelines >L >1 (2) accommodations provided to youth with Discipline Process: Guidelines >L >2 disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Discipline Process: Guidelines >L >3 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Discipline Process: Guidelines >L >4 ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Discipline Process: Guidelines >L >5 ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Discipline Process: Guidelines >L >6 (g) violations that result in a removal from camp or Discipline Process: Guidelines >G >11 commitment program, but not a return to court, will ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Section 1408 and 1410 Management of DISEASES. Communicable Diseases The health administrator/responsible physician, in Review of policy and procedure revealed cooperation with the facility administrator and the local compliance with this regulation. health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; ☒ ☐ ☐ Responsibilities I. A (b) Identification of relevant symptoms; ☒ ☐ ☐ Responsibilities I. B (c) Referral for medical evaluation; ☒ ☐ ☐ Responsibilities I. H (d) Treatment responsibilities during detention; ☒ ☐ ☐ Responsibilities I. G 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 34 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Coordination with public and private community- Responsibilities I. I ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Responsibilities I. B (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Responsibilities I. C The policies and procedures shall be updated as Section 1408 and 1410 Management of necessary to reflect communicable disease priorities Communicable Diseases ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Procedure 734 Treatment and Request for (EXCERPT) Health Care Services The health administrator, in cooperation with the facility Each housing unit has a Behavioral medical administrator, shall develop policy and procedures to ☒ ☐ ☐ lock box for youth to file a confidential request establish a daily routine for youth to convey requests for for behavioral health services. emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Section 1480 Standard JDAC Clothing, Bedding, and Linens Issue The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ Review of policy and procedure revealed and footwear specified in this regulation. The facility has compliance with this regulation. the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Standard Facility Clothing Issue Chart ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Standard Facility Clothing Issue Chart ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Standard Facility Clothing Issue Chart (2) Outer garments; ☒ ☐ ☐ Standard Facility Clothing Issue Chart (3) New non-disposable underwear which shall Standard Facility Clothing Issue Chart ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Standard Facility Clothing Issue Chart ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by Standard Facility Clothing Issue Chart local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Standard Facility Clothing Issue Chart 1482 CLOTHING EXCHANGE Section 1482 Standard JDAC Clothing, Bedding, and Linens Issue The facility administrator shall develop and implement written policies and site-specific procedures for the Review of policy and procedure as well as cleaning and scheduled exchange of clothing. Unless interviews with the youth and staff revealed work, climatic conditions, or illness necessitates more ☒ ☐ ☐ compliance with this regulation. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Section 1484 Standard JDAC Clothing, PERSONAL CLOTHING Bedding, and Linens Issue There shall be written policies and site-specific Review of policy and procedure revealed procedures developed and implemented by the facility compliance with this regulation. administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 35 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS Section 1485 Personal Hygiene of Youth There shall be written policies and site-specific Review of policy and procedure as well as procedures developed and implemented by the facility interviews with the youth and staff revealed administrator for the availability of personal hygiene ☒ ☐ ☐ compliance with this regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ General Personal Hygiene B. 1 (b) Toothpaste; ☒ ☐ ☐ General Personal Hygiene B. 2 (c) Soap; ☒ ☐ ☐ General Personal Hygiene B. 5 (d) Comb; ☒ ☐ ☐ General Personal Hygiene B. 6 (e) Shaving implements; ☒ ☐ ☐ General Personal Hygiene B. 9 (f) Deodorant; ☒ ☐ ☐ General Personal Hygiene B. 8 (g) Lotion; ☒ ☐ ☐ General Personal Hygiene B. 7 (h) Shampoo; and, ☒ ☐ ☐ General Personal Hygiene B. 3 (i) Post-shower conditioning hair products. ☒ ☐ ☐ General Personal Hygiene B. 4 Youth shall not be required to share any personal care General Personal Hygiene C. items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Section 1486 Personal Hygiene of Youth There shall be written policies and site specific Review of policy and procedure revealed procedures developed and implemented by the facility compliance with this regulation. administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Section 1487 Personal Hygiene of Youth Youth shall have access to a razor daily, unless their Review of policy and procedure revealed appearance must be maintained for reasons of compliance with this regulation. identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Section 1488 Personal Hygiene of Youth Hair care services shall be available in all juvenile Review of policy and procedure revealed facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ compliance with this regulation. It should be Equipment shall be cleaned and disinfected after each noted haircuts are offered twice per month for haircut or procedure, by a method approved by the State male and female youth. Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Section 1500 Standard JDAC Clothing, Bedding, and Linens Issue Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 36 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) One mattress or mattress-pillow combination which II. Standard Bedding and Linen Issue A meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in II. Standard Bedding and Linen Issue C ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ II. Standard Bedding and Linen Issue D (d) One towel; and, ☒ ☐ ☐ II. Standard Bedding and Linen Issue E (e) One blanket or more, up on request ☒ ☐ ☐ II. Standard Bedding and Linen Issue D 1501 BEDDING LINEN EXCHANGE Section 1501 Standard JDAC Clothing, Bedding, and Linens Issue The facility administrator shall develop and implement site specific written policies and procedures for the Review of policy and procedure revealed scheduled exchange of laundered bedding and linen ☒ ☐ ☐ compliance with this regulation. issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered III. B ☒ ☐ ☐ once a month. 1510 FACILITY SANITATION, SAFETY AND Procedure 509 Facility Sanitation, Safety, and MAINTENANCE Maintenance The facility administrator shall develop and implement Review of policy and procedure revealed written policies and site-specific procedures for the compliance with this regulation. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 37 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of Housing Assessments and Classifications: ☐ ☒ ☐ age and older. Guidelines >C The facility has been approved to hold persons under Housing Assessments and Classifications: ☒ ☐ ☐ the juvenile court who are ages 19 through 21. Guidelines >C The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 Housing Assessments and Classifications: MINORS Guidelines >B Dependent or neglected minors who are defined under ☒ ☐ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) Housing Assessments and Classifications: ☐ ☒ ☐ AND FEDERAL MINORS Guidelines >A Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Housing Assessments and Classifications: Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Guidelines >A Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ Immigration and Consulate Notifications in the facility. If yes to the above, the Monthly Report on the ☐ ☒ ☐ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT Housing Assessments and Classifications: INMATES (JJDPA 42 USC 5633, Sec 223, Guidelines >D State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers ☒ ☐ ☐ or “Scared Straight” programs) are not allowed in the Violation facility in a manner that allows contact with minors. 7480 San Bernardino High Desert JDAC-ARISE PRO 23-24 Page 38 of 38 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7480 FACILITY NAME: High Desert Juvenile Detention and Assessment Center/Secure Youth FACILITY TYPE: SYTF Treatment Facility (ARISE) APPLICABLE REGULATIONS (Check All That 4/98: ☐ 2001: ☒ 2003: ☐ OTHER: Apply): FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: December 14, 2023 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) ☒ ☐ ☐ Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of ☒ ☐ ☐ minors pending admission to JH Provides access to a shower ☒ ☐ ☐ Provides a secure vault or storage space for minor's ☒ ☐ ☐ valuables Provides telephone access to minors ☒ ☐ ☐ Provides staff access to hot and cold running water ☒ ☐ ☐ Locked Holding Room (1.2) ☒ ☐ ☐ Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area ☒ ☐ ☐ Contains seating to accommodate all minors as ☒ ☐ ☐ specified in these regulations 98: Provides access to a toilet, washbasin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and drinking ☒ ☐ ☐ fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ☒ ☐ ☐ 03: Outward swinging or lateral sliding door required Hinges were inside the room creating tie-off ☒ ☐ ☐ points. (Fixed in 2014-2016 cycle) Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double occupancy ☒ ☐ ☐ sleeping rooms, dormitories and dayrooms. 7480 San Bernardino High Desert JDAC-ARISE PHY 23-24 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located ☒ ☐ ☐ only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain ☒ ☐ ☐ sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures ☒ ☐ ☐ 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a ☐ ☐ ☒ clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ☐ ☐ ☒ inches. 03: Outward swinging or lateral sliding door required ☐ ☐ ☒ Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling ☒ ☐ ☐ height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ☒ ☐ ☐ inches 03: Outward swinging or lateral sliding door required ☒ ☐ ☐ Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory ☐ ☐ ☒ size of 200 square feet and a minimum clear ceiling height of eight feet. 7480 San Bernardino High Desert JDAC-ARISE PHY 23-24 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS In JHs and camps, dormitories are designed for no ☐ ☐ ☒ fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). 03: This subsection deleted, eliminating the 15 minor ☐ ☐ ☒ limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than ☐ ☐ ☒ 30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) ☒ ☐ ☐ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square ☐ ☐ ☒ feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ☒ ☐ ☐ Physical Activity and Recreation Spaces (NA 2001 regulations. This was designed as a SPJH; 1.11) 200-bed facility. 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated ☐ ☐ ☒ indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ☒ ☐ ☐ 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. 01: Facilities with a capacity of 275 or more minors ☐ ☐ ☒ have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. 01: Changed from one-half to one-quarter of the ☒ ☐ ☐ space 7480 San Bernardino High Desert JDAC-ARISE PHY 23-24 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and ☒ ☐ ☐ of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single ☒ ☐ ☐ dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. ☒ ☐ ☐ Academic Classrooms (NA SPJH; 1.12) ☒ ☐ ☐ Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for ☒ ☐ ☐ every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square Six unit classrooms 31'2" x 22; office 8' x feet of floor space for the teacher's desk and work 10'7"; storage 4'9" x 10'7". area, and a minimum of 28 square feet floor space ☒ ☐ ☐ Building 5 classrooms – 3 @ approximately per minor. 25' x 29'3"; one @ approximately 25'3" x 29'3. There is a communication system in each classroom that allows for immediate response to emergencies. ☒ ☐ ☐ Safety Room (1.13) ☐ ☐ ☒ Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor ☐ ☐ ☒ Padded as specified in these regulations ☐ ☐ ☒ There are one or more vertical view panels constructed of security glazing. Panels provide a ☐ ☐ ☒ view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these ☐ ☐ ☒ regulations Access to a toilet, wash basin and drinking fountain is ☐ ☐ ☒ provided. 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the ☐ ☐ ☒ room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. ☐ ☐ ☒ Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical ☒ ☐ ☐ examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations ☒ ☐ ☐ that is used for no other purpose; Privacy for minors; ☒ ☐ ☐ Lockable storage for medical supplies; ☒ ☐ ☐ 7480 San Bernardino High Desert JDAC-ARISE PHY 23-24 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Not less than 144 square feet floor space with no ☒ ☐ ☐ single dimension less than seven feet; Hot and cold running water; and, ☒ ☐ ☐ 01: Smooth, non-porous, washable surfaces. ☒ ☐ ☐ Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies ☒ ☐ ☐ and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Dining in dayrooms. There is a minimum of 15 square feet floor space and ☒ ☐ ☐ sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier. ☒ ☐ ☐ Visiting Space (1.17) ☒ ☐ ☐ Visiting space is provided. Institutional Storage (1.18) Various locations. There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies ☒ ☐ ☐ and activity equipment, in one or more storage rooms. Personal Storage (1.19) Various locations. Each minor has a minimum of nine cubic feet of ☒ ☐ ☐ secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing ☒ ☐ ☐ apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial ☒ ☐ ☐ closet containing a mop sink and sufficient area for storing cleaning implements within the security area. 7480 San Bernardino High Desert JDAC-ARISE PHY 23-24 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single ☒ ☐ ☐ and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to ☒ ☐ ☐ maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) ☒ ☐ ☐ Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished ☒ ☐ ☐ interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. ☒ ☐ ☐ Court Holding Room for Minors (1.26) ☐ ☐ ☒ Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors ☐ ☐ ☒ Provides 40 square feet of floor area and a minimum ☐ ☐ ☒ clear ceiling height of eight feet Contains seating to accommodate all minors ☐ ☐ ☒ Contains a toilet, wash basin and drinking fountain as ☐ ☐ ☒ specified in these regulations Maximizes staffs' visual supervision of minors ☐ ☐ ☒ Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. ☒ ☐ ☐ One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. 7480 San Bernardino High Desert JDAC-ARISE PHY 23-24 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 ☒ ☐ ☐ in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff ☒ ☐ ☐ in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the ☒ ☐ ☐ bubbler. Showers (2.4) Showers provide tempered water and are available ☒ ☐ ☐ on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ☒ ☐ ☐ Beds (2.5) Beds are at least 30 inches wide and 76 long and are ☒ ☐ ☐ of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ☒ ☐ ☐ Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, ☒ ☐ ☐ single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ☒ ☐ ☐ Padding (2.7) Padding in safety rooms covers the floor, door and walls to a clear height of eight feet. Benches or ☐ ☐ ☒ platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal ☐ ☐ ☒ (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded ☐ ☐ ☒ surfaces; and, is without exposed seams. 7480 San Bernardino High Desert JDAC-ARISE PHY 23-24 - 7 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is ☒ ☐ ☐ allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter of the facility. (Personnel do not bring any ☒ ☐ ☐ weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. ☒ ☐ ☐ Assess for New Construction/Remodel or Repair: ☒ ☐ ☐ Security Glazing (2.10) (Added in 2003) 2001 regulations. (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F ☒ ☐ ☐ 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. ☒ ☐ ☐ (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7480 San Bernardino High Desert JDAC-ARISE PHY 23-24 - 8 - J456 PHY 98 01 03.dot (10/03) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7480 FACILITY: High Desert Juvenile Detention and Assessment Center (HDJDAC) / ARISE- Secure Youth TYPE: SYTF RC: 120 Treatment Facility (SYTF) FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: December 20, 2023 ROOMS EACH ROOM # Each Room FIXTURES* Unit Room Applicable Total Size (L x W x H) or COMMENTS Room s # Designation Type Standards RC RC Square/Cubic Feet T U W F S Beds Building 1 – Intake (Boys) C-5; C-6 Holding 2001 2 0 (9) (18) 11'5" x 13'2" 1 1 1 145 sq. ft. (5 sq. ft. chase deducted) Note: Two benches 7'9" & 11'5". RC limited by square footage. Ceiling height 9'8". C-7 Holding 2001 1 0 (2) (2) 6'6" x 11'5" 1 1 1 74 sq. ft. Note: One bench 4' (seating for 2). RC limited by seating. Ceiling height 9'8". Intake area has two showers. Intake (Girl’s) T-3; T-4 Holding 2001 2 0 (5) (10) 11'5" x 8'8" 1 1 1 96 sq. ft. (3 sq. ft. chase deducted) Note: One bench 8'9" (seating for 5). RC limited by seating. T-5 Holding 2001 1 0 (4) (4) 7' x 11'3" 1 1 1 76 sq. ft. (3 sq. ft. chase deducted) Note: One bench 7' (seating for 4). RC limited by seating. 2010-12 – This room being used for storage. T-6 Holding 2001 1 0 (5) (5) 11'3" x 8'8" 1 1 1 94 sq. ft. (3 sq. ft. chase deducted) Note: One bench 8'8" (seating for 5). RC limited by seating. Intake area has one shower. Unit 1- at the time of the inspection, Unit 1A housed all female youth. Unit 1B housed the younger SYTF males. 24' x 6'9" + 44' x 30'9". Fountain in the Unit 1-A Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 24' x 6'9" + 44' x 30'9". Fountain in the Unit 1-B Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7480 San Bernardino High Desert JDAC-ARISE LASE 23-24 - 1 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM # Each Room FIXTURES* Unit Room Applicable Total Size (L x W x H) or COMMENTS Room s # Designation Type Standards RC RC Square/Cubic Feet T U W F S Beds Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 1,509 square feet (approx. Multi-purpose Room 2001 1 0 0 0 54'3" x 27'10" measurement) Unit 2- At the time of the inspection, Units 2A, B, C, and D were all open and housing SYTF male youth. 24' x 6'9" + 44' x 30'9" Fountain in the Unit 2-A Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 24' x 6'9" + 44' x 30'9" Fountain in the Unit 2-B Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 24' x 6'9" + 44' x 30'9" Fountain in the Unit 2-C Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 24' x 6'9" + 44' x 30'9" Fountain in the Unit 2-D Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Multi-purpose Room 2001 1 0 0 0 28' x 54'6" 1,526 sq. ft. (approx. measurement) Admin/Visiting/Medical Unit 3 – At the time of the inspection, unit 3A was being renovated to be utilized as the Game Room. Unit 3B was repurposed to be the Weight Room. Unit 3C was being utilized as the protective custody unit. Unit 3D was closed at the time of the inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7480 San Bernardino High Desert JDAC-ARISE LASE 23-24 - 2 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM # Each Room FIXTURES* Unit Room Applicable Total Size (L x W x H) or COMMENTS Room s # Designation Type Standards RC RC Square/Cubic Feet T U W F S Beds 24' x 6'9" + 44' x 30'9" Fountain in the Unit 3-A Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Unit 3-B Dayroom 2001 1 0 0 0 1,515 sq. ft. 4 24' x 6'9" + 44' x 30'9" Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Unit 3-C Dayroom 2001 1 0 0 0 1,515 sq. ft. 4 24' x 6'9" + 44' x 30'9" Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Unit 3-D Dayroom 2001 1 0 0 0 1,515 sq. ft. 4 24' x 6'9" + 44' x 30'9" Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Historical Notes: • Unit 1B was not staffed or occupied at the time of the 2006/08, 2008/10 and 201-14 inspections. During the 2012-14 inspection the classroom was being equipped as a skill building program. • Units 2C and 2D were not staffed or occupied at the time of the 2006/08 and 2008/10 inspections. • Unit 3B 2006/08 inspection: unoccupied. 2008/10 inspection: housed one youth supervised by 2 staff. • Unit 3D These units unoccupied during the 2010/12 and the 2012/14 inspections 2020-2022 LASE: • Unit 1-A At the time of the inspection unit 1-A housed all detention youth. • All other units were unoccupied at the time of the inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7480 San Bernardino High Desert JDAC-ARISE LASE 23-24 - 3 - J460 LAS JUV.dot (9/98)