San Francisco Probation (2023-2024 inspection cycle)

December 29, 2023 Katherine Weinstein Miller Chief Juvenile Probation Officer San Francisco Juvenile Probation Department 375 Woodside Avenue San Francisco, CA 94127 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SAN FRANCISCO COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Weinstein Miller, The 2023-2024 Comprehensive Inspection of the San Francisco County Probation Department has been completed. A pre-inspection briefing was held on Tuesday, January 31, 2023, and the following facilities were inspected between Monday, June 12, 2023 and Thursday, June 15, 2023: FACILITY NAME BSCC # FACILITY TYPE San Francisco Juvenile Justice Center (SFJJC) 7517 JH San Francisco Secure Youth Treatment Facility 7518 SYTF (SFSYTF) These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to the annual inspection, Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. Katherine Weinstein Miller, Chief Probation Officer Page 2 No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Friday, June 23, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at forrest.coleman@bscc.ca.gov or call (916) 508-7559 if you have any questions. Sincerely, FORREST COLEMAN Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, San Francisco County Juvenile Court* Chair, Juvenile Justice Commission, San Francisco County* Chair, Board of Supervisors, San Francisco County* County Administrator, San Francisco County* Shane Thomas, Director (Juvenile Hall), San Francisco County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7517+ San Francisco Probation JH SYTF LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7517 FACILITY NAME: FACILITY TYPE: San Francisco Juvenile Justice Center (SFJJC) Juvenile Hall PERSON(S) INTERVIEWED: Palei Otuhiva, Assistant Director; Shane Thomas, Facility Director; Gabriel Calvillo, Assistant Chief Probation Officer; Ian Coyle, Senior Counselor; Christian Anderson, JH Counselor; Patrick Dunson, Food Services Manager; Kathleen DaSilva, Dietician Consultant; Sylvia Lepe-Reyes, Principal; Catherine Alfonso, Charge Nurse; Mona Tahsini, Behavioral Health Director; 17-year- old male youth; 16-year-old female youth; numerous random youth. FIELD REPRESENTATIVE: DATE: Forrest Coleman June 12th through June 15th 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION This inspection was conducted six months OF BUILDING AND GROUNDS into the first year of the 2023-2024 inspection cycle. Therefore, BSCC requested that the On an annual basis, or as otherwise required by law, San Francisco Juvenile Justice Center each juvenile facility administrator shall obtain a (SFJJC) provide all "County Inspections and documented inspection and evaluation from the Evaluation of Grounds" inspection reports that following: occurred within a year of the current inspection date. In addition, we requested dates of pending annual reports that shall occur up to December 31, 2023. (A) County building inspection by agency designated by 2023: the Board of Supervisors to approve building safety; The building inspection was conducted on January 3, 2023, and completed by San ☐ ☒ ☐ Francisco County Building Inspector Carl Malchow. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Fire authority having jurisdiction, including a fire 2022: clearance as required by Health and Safety Code The fire inspection was completed by San Section 13146.1 (a) and (b); Francisco Fire Department, H4 Inspector, Gil Intengan on December 21, 2022. ☐ ☐ ☒ 2023: No inspection reported or is required this year. Per California Code, Health, and Safety Code - HSC § 13146.1 (b), the inspections shall be made at least once every two years (C) Local health officer, inspection in accordance with 2022: Health and Safety Code Section 101045; Medical/ Mental Health: Completed on November 8, 2022, and completed by the Regulatory Affairs Department, Zuckerberg San Francisco General Hospital. 2023: Medical/Mental Health: Completed September 13, 2023. Report pending. ☐ ☐ ☒ Nutrition: Completed on April 26, 2023, and completed by Priti Rane MS, RD, Director of Nutrition Services, SFDPH. Environmental Health: Completed on February 24, 2023, and completed by Nader Shatara, Senior Environmental Inspector In review, the SFJJC complies with Title 15 minimum standards for this regulation. (D) County superintendent of schools on the adequacy 2023: Conducted on October 23, 2023. of educational services and facilities as required in ☒ ☐ ☐ Report pending. Section 1370; (E) Juvenile court as required by Section 209 of the 2023: A letter dated October 17, 2023, was Welfare and Institutions Code provided by Honorable Judge Monica Wiley ☐ ☐ certifying that the 2023 inspection occurred on ☒ October 10, 2023. No items of noncompliance were reported (F) Juvenile Justice Commission as required by Section The Juvenile Justice Commission conducts 229 of the Welfare and Institutions Code or Probation annual inspections of the facility. Commission as required by Section 240 of the Welfare and Institutions Code. ☐ ☐ ☒ 2023: Conducted on April 13, 2023, and completed by JJC commissioner Carol Salvagione and members of the JJC Commission. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Juvenile Justice Center Policy and Procedure BSCC Note: Compliance with this section is (JJCPP) Section 2.01: Staffing determined by receipt of the Chief Probation Officer’s Requirements-Appointment certification letter confirming that all elements of A letter, dated May 26, 2023, was received regulation are met. from San Francisco County Chief Probation (a) Appointment Officer (CPO) Katherine Weinstein Miller certifying all appointments of staff are In each juvenile facility there shall be a superintendent, pursuant to the applicable laws including ☐ ☐ director or facility manager in charge of its program and ☒ minimum standards from BSCC, Penal Code employees. Such superintendent, director, facility 6035. Further, all staff who are present at the manager and other employees of the facility shall be facility meet all required qualifications and appointed by the facility administrator pursuant to clearances including contract personnel, volunteers, and other non-employees. applicable provisions of law. The letter confirms that the San Francisco County Juvenile Justice Center meets Title 15 minimum standards for this regulation. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess San Francisco Juvenile Probation knowledge, skills and abilities appropriate to Department; Juvenile Justice Center Policy their job classification and duties in accordance ☒ ☐ ☐ and Procedure (JJCPP) Section 2.01: with applicable civil service or merit system Employee Qualifications rules; (2) require a medical evaluation and physical The elements of this regulation are confirmed examination including tuberculosis screening in the CPO appointment and qualifications test and evaluation for immunity to contagious ☒ ☐ ☐ letter dated May 26, 2023. illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the The elements of this regulation are confirmed selection and training requirements adopted by in the CPO appointment and qualifications the Board pursuant to Section 6035 of the Penal letter dated May 26, 2023. Code; and ☒ ☐ ☐ The Board of State and Community Corrections, Standard and Training for Corrections (STC), Division reports that the San Francisco County Probation Department meets Title 15 regulation minimum standards for staff training requirements. (4) conduct a criminal records review, on each new Juvenile Justice Center Policy and Procedure employee, and psychological examination in (JJCPP) Section 2.01: Employee ☒ ☐ ☐ accordance with Section 1031 et seq. of the Qualifications Government Code. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Contract personnel, volunteers, and other non- Juvenile Justice Center Policy and Procedure employees of the facility, who may be present at the (JJCPP) Section 2.01: Employee facility, shall have such clearance and qualifications Qualifications as may be required by law, and their presence at the Unless always supervised, all contract facility shall be subject to the approval and control of ☒ ☐ ☐ personnel, volunteers, and other non- the facility manager. members of the facility, who may be present at the facility, have had such clearance and qualifications as may be required by law and their presence is subject to the approval and control of the Chief Probation Officer. 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to Juvenile Justice Center Policy and Procedure carry out the overall facility operation and its (JJCPP) Section 2.01: Staffing Requirements programming, to provide for safety and security of youth and staff, and meet established standards and regulations; We reviewed the above policies and procedures, as well as the agency’s ☒ ☐ ☐ Organization Chart, random weekly staff schedule, and daily unit schedule covering the time from the agency’s prior inspection, dated May 18, 2022, to the present inspection date. In addition, we made personal observations. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied Juvenile Justice Center Policy and Procedure because of insufficient numbers of staff on duty (JJCPP) Section 2.01: Staffing Requirements absent exigent circumstances; Per the above policy, Juvenile Hall Management shall ensure that youth are not denied any required services due to insufficient staffing. The staffing consisted of: 1 Director ☒ ☐ ☐ 1 Assistant Director 8 Senior Counselors (Supervisor) 48 Juvenile Detention Facility Counselors Through our review of the above policy, visual observations, a review of work schedules for March, April, and May of 2023, as well as a review of the unit programming documentation, BSCC determined that SFJJC regularly ensures that the staffing levels are adequate. c) have a sufficient number of supervisory level staff to Juvenile Justice Center Policy and Procedure ensure adequate supervision of all staff members; (JJCPP) Section 2.01(IV) (C): Staffing Requirements In review of the daily staff schedule, as well as through interviews with youth housed at the facility, and staff, that there is a Senior Juvenile Hall Counselor (SJHC) (Supervisor) or a Juvenile Hall Counselor (JHC) working in ☒ ☐ ☐ that capacity, present at the facility on each shift. The SJHC supervises housing units. When assigned to temporarily oversee overall facility operations, the SJHC is referred to as the Officer of The Day (OD). The facility Director is responsible for the daily overall operations of the facility. There are currently eight Senior Counselor positions filled at SFJJC. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) have a clearly identified person on duty at all times Juvenile Justice Center Policy and Procedure who is responsible for operations and activities and (JJCPP) Section 2.01(IV)(D): Staffing has completed the Juvenile Corrections Officer Core Requirements Course and PC 832 training; ☒ ☐ ☐ In review of the sign-in to work shift scheduler, Senior Juvenile Counselors (SJHC) are Supervisors. At least one SJHC is always on duty and clearly identified. e) have at least one staff member present on each Juvenile Justice Center Policy and Procedure living unit whenever there are youth in the living unit; (JJCPP) Section 2.01(IV)(E): Staffing Requirements ☒ ☐ ☐ Through personal observations, as well as through interviews with staff and youth housed at the facility, the SFJJC regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. f) have sufficient food service personnel relative to the Juvenile Justice Center Policy and Procedure number and security of living units, including staff (JJCPP) Section 2.01(IV) (F): Staffing qualified and available to: plan menus meeting Requirements nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training programs for culinary staff; BSCC interviewed the Food Service Manager and maintain necessary records; or, a facility may and the contracted Registered Dietician. The serve food that meets nutritional standards prepared Food Service Manager intermittently assists by an outside source; in preparing meals, but primarily oversees kitchen operations. The contracted Nutritionist provides the Food Service ☒ ☐ ☐ Manager with guidance as it relates to nutritional guidelines, staff training, youth special diet requests, and other issues that may arise. There are also four additional cooks and an on-call cook that assists with kitchen duties. The kitchen staff deliver meals to the units in bulk and detention staff serve the meals to the youth. Youth are not allowed in the kitchen. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, Juvenile Justice Center Policy and Procedure medical, dental, mental health, building (JJCPP) Section 2.01(IV) (G): Staffing maintenance, transportation, control room, facility Requirements security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from BSCC interviewed medical services supervising youth; and, personnel, education services, and detention staff. We also made personal observations over the course of the inspection week. The agency is fortunate to have such a significant base of collaborative partners and support staff. The SFJJC contracts with outside agencies to assist in providing pro-social programming to youth. ☒ ☐ ☐ SFJJC has two full-time Nurses onsite 24 hours a day and seven days per week. A Nurse Practitioner is onsite weekly to write prescriptions. We were impressed that a Dentist is onsite one day per week. There are 3 full-time Behavioral Health Clinicians. h) assign sufficient youth supervision staff to provide Juvenile Justice Center Policy and Procedure continuous wide-awake supervision of youth, subject (JJCPP) Section 2.01(IV) (H): Staffing to temporary variations in staff assignments to meet Requirements special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: BSCC interviewed youth housed at the facility, and detention staff, and reviewed ☒ ☐ ☐ housing unit logs, programming schedules, and employee daily schedules. The San Francisco County JJC regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for this regulation. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Juvenile Halls (minimum youth-staff ratio) Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.01: Staffing Requirements (A) during the hours that youth are awake, one wide- - Juvenile Halls awake youth supervision staff member on duty for each 10 youth in detention; Through documentation review, personal observations, as well as interviews with youth housed at the facility and detention staff, the ☒ ☐ ☐ facility regularly ensures that there is one wide-awake youth supervision staff member on duty for every 10 youths in detention. At the time of this inspection, there were 19 youth in the juvenile hall detention facility number 7517, not including the units housing the 11 SB823 SYTF (Facility # 7518) youth. (B) during the hours that youth are confined to their Juvenile Justice Center Policy and Procedure room for the purpose of sleeping, one wide-awake (JJCPP) Section 2.01: Staffing Requirements ☒ ☐ ☐ youth supervision staff member on duty for each - Juvenile Halls 30 youth in detention; (C) at least two wide-awake youth supervision staff Juvenile Justice Center Policy and Procedure members on duty at all times, regardless of the (JJCPP) Section 2.01: Staffing Requirements number of youth in detention, unless an - Juvenile Halls arrangement has been made for backup support services which allow for immediate response to emergencies; and, ☒ ☐ ☐ Through a review of housing unit logs, and the daily staff schedule, personal observations, as well as through interviews with youth housed at the facility and detention staff, SFJJC regularly ensures that the minimum youth to staff ratio is met. (D) at least one youth supervision staff member on duty Juvenile Justice Center Policy and Procedure who is the same gender as youth housed in the (JJCPP) Section 2.01: Staffing Requirements facility. - Juvenile Halls ☒ ☐ ☐ Through documentation review, personal observations, as well as through interviews with youth and detention staff, SFJJC regularly ensures that there are always male and female staff on duty. (E) personnel with primary responsibility for other duties Juvenile Justice Center Policy and Procedure such as administration, supervision of personnel, (JJCPP) Section 2.01: Staffing Requirements academic or trade instruction, clerical, kitchen or - Juvenile Halls maintenance shall not be classified as youth ☒ ☐ ☐ supervision staff positions. Only youth supervision staff provide supervision of the youth. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Special Purpose Juvenile Halls (minimum The San Francisco Juvenile Justice Center is youth-staff ratio) not a Special Purpose Juvenile Hall. The below section A through E is not applicable to ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake this facility. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or ☐ ☐ ☒ maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) The San Francisco Juvenile Justice Center is not a Camp. Therefore, the below camp (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ section A through F is not applicable to this awake youth supervision staff member on duty for facility inspection report. each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; q(D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the function of ☐ ☒ ☐ the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7517 San Francisco Juvenile Justice Center PRO 23-24 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, ☐ ☒ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Juvenile Justice Center Policy and Procedure ORIENTATION AND TRAINING (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to their duties, including: The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. The Juvenile Justice Center’s program is planned and supervised by the San Francisco Probation Department (JPD) Training ☒ ☐ ☐ Manager in conjunction with the Probation Department’s Training Committee. The Director of the SFJJC and the SFJJC training coordinator are members of the above training committee. According to the Board of State and Community Corrections’ Standards and Training for Corrections (STC) Division, San Francisco County JJC complies with Title 15 minimum standards regarding staff training and orientation. (1) youth supervision duties; Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. (2) scope of decisions they shall make; Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) the identity of their supervisor; Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The elements of this regulation are identified in the SFJJC training procedure. (4) the identity of persons who are responsible to Juvenile Justice Center Policy and Procedure them; (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The Juvenile Hall Senior Counselor provides training follow-up with the new hire that has been assigned to him/her. This is included in the 40-hour initial JJC Orientation Training that is required prior to supervision of youth. (5) persons to contact for decisions that are beyond Juvenile Justice Center Policy and Procedure their responsibility; and ☒ ☐ ☐ (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training (6) ethical responsibilities. Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. (b) Prior to assuming any responsibility for the Juvenile Justice Center Policy and Procedure supervision of youth, each youth supervision staff (JJCPP) Section 2.03: Youth Supervision member shall receive a minimum of 40 hours of Staff Orientation and Training facility-specific orientation, including: According to the Board of State and Community Corrections’ Standards and Training for Corrections (STC) Division, San Francisco County JJC ensures each youth ☒ ☐ ☐ supervision staff member shall receive a minimum of 40 hours of facility-specific orientation training. The facility provided training rosters and the training outline. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) individual and group supervision techniques; Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The Juvenile Hall Director ensures that staff meet mandated training requirements. Further, Members of the Training Committee conduct annual assessments of the training program. (2) regulations and policies relating to discipline and Juvenile Justice Center Policy and Procedure rights of youth pursuant to law and the provisions (JJCPP) Section 2.03: Youth Supervision of this chapter; Staff Orientation and Training ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. (3) basic health, sanitation and safety measures; Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The initial 40-hour training encompasses the elements of this regulation. Specifically, Blood-borne Pathogens and Universal Precautions training are provided to detention staff. (4) suicide prevention and response to suicide Juvenile Justice Center Policy and Procedure attempts (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ Detention staff receive suicide prevention training as part of their initial training as well as annual suicide prevention training updates. (5) policies regarding use of force, de-escalation Juvenile Justice Center Policy and Procedure techniques, chemical agents, mechanical and (JJCPP) Section 2.03: Youth Supervision physical restraints; Staff Orientation and Training ☒ ☐ ☐ 7517 San Francisco Juvenile Justice Center PRO 23-24 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) review of policies and procedures referencing Juvenile Justice Center Policy and Procedure trauma and trauma-informed approaches; (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The Director in conjunction with the Training Team ensures that newly hired detention staff are properly trained with the elements of this regulation. (7) procedures to follow in the event of Juvenile Justice Center Policy and Procedure emergencies; (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The facility provided training class rosters that indicate that detention staff receive emergency refresher training annually. (8) routine security measures, including facility Juvenile Justice Center Policy and Procedure perimeter and grounds; (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The facility provided training class rosters that show detention staff also receive security measures refresher training annually. (9) crisis intervention and mental health referrals to Juvenile Justice Center Policy and Procedure mental health services; (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ Staff receive initial training in addition to an annual suicide prevention update. (10) documentation; and Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training (11) fire/life safety training Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training Fire and Life safety training is included in the ☒ ☐ ☐ initial training. In addition, fire drills are conducted quarterly, and fire and life safety inspections occur monthly. Together, the training provided, drills, and inspections keep detention staff prepared in the event of an emergency. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Prior to assuming sole supervision of youth, each Juvenile Justice Center Policy and Procedure youth supervision staff member shall successfully (JJCPP) Section 2.03: Youth Supervision complete the requirements of the Juvenile Staff Orientation and Training Corrections Officer Core Course pursuant to Penal Code Section 6035. The elements of this regulation are confirmed ☒ ☐ ☐ in the CPO appointment and qualifications letter dated May 26, 2023 Staff complete CORE within the first year of assignment. (d) Prior to exercising the powers of a peace officer Juvenile Justice Center Policy and Procedure youth supervision staff shall successfully complete (JJCPP) Section 2.03: Youth Supervision training pursuant to Section 830 et seq. of the Penal Staff Orientation and Training Code. The elements of this regulation are confirmed ☒ ☐ ☐ in the CPO appointment and qualifications letter dated May 26, 2023 Staff complete PC 832 within the first year of assignment. 1323 FIRE AND LIFE SAFETY Juvenile Justice Center Policy and Procedure (JJCPP) Section 11.02: Fire Safety Plan Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times who meets the training standards established by the Through documentation review, BSCC Board for general fire and life safety which relate specifically to the facility. ☒ ☐ ☐ observed that all staff shall receive Fire and Life Safety Training either through CORE training or other contracted certified providers. The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 1.01 Establishing the Facility and Delineating Its Mission, Annual Review All facility administrators shall develop, publish, and implement a manual of written policies and procedures The facility manual is available in electronic that address, at a minimum, all regulations that are and hard copy format. A hard copy version is applicable to the facility. Such a manual shall be made available on each unit. available to all employees, reviewed by all employees, and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those Confirmed in a memorandum written by records relating to the standards and requirements set Director (Acting), Palei Otuhiva, an annual forth in these regulations shall be accessible to the Board administrative review of the SFJJC policy and on request. procedures manual was conducted from March 28, 2022, to April 1, 2022. The manual shall include: ☒ ☐ ☐ Since the above review of policy and procedure, a newly assigned Director is working diligently to ensure policies are updated and that practice is in line with written policy and procedure. Per the agency’s policy, Juvenile Hall Counselor (JHC) detention staff review the Policy and Procedures Manual during initial training. The policy is reviewed by staff annually and or as needed. (a) table of organization, including channels of Juvenile Justice Center Policy and Procedure communications and a description of job (JJCPP) Section 1.03: Establishment and classifications; Maintenance of Manuals and Section 1.04: Relationship with the Public, Media, and ☒ ☐ ☐ Other Agencies Section 2.04: Shift Assignments and Position Descriptions 7517 San Francisco Juvenile Justice Center PRO 23-24 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose Juvenile Justice Center Policy and Procedure of programs, relationship to the juvenile court, the (JJCPP) Section 1.03: Establishment and Juvenile Justice/Delinquency Prevention Maintenance of Manuals, Section 1.01: Commission or Probation Committee, probation Establishing the Facility and Delineating its staff, school personnel and other agencies that are Mission and Section 1.04: Relationship with involved in juvenile facility programs; Public, Media and Other Agencies In review of inspection reports by the Juvenile Court, the Juvenile Justice Commission, and ☒ ☐ ☐ through interviews with the probation staff, school personnel, and collaborative partners, all persons involved in programming and contact with youth have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the San Francisco County Probation Department’s policy and procedure manual. (c) responsibilities of all employees; Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and Maintenance of Manuals, and Section 2.04: Shift Assignments and Position Descriptions ☒ ☐ ☐ Detention staff have access to the policy and procedure manuals in hard copy and or electronic format. (d) initial orientation and training program for Juvenile Justice Center Policy and Procedure employees; (JJCPP) Section 1.03: Establishment and ☒ ☐ ☐ Maintenance of Manuals and Section 2.03: Youth Supervision Staff Orientation and Training (e) initial orientation, including safety and security issues Juvenile Justice Center Policy and Procedure and anti-discrimination policies, for support staff, (JJCPP) Section 1.03: Establishment and contract employees, school, mental/behavioral Maintenance of Manuals health and medical staff, program providers and volunteers; ☒ ☐ ☐ Prior to initial entry to the facility, the SFJJC ensures new support staff, contractors, and or volunteers undergo a safety/security briefing and must complete the initial orientation training. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) maintenance of record-keeping, statistics and Juvenile Justice Center Policy and Procedure communication system to ensure: (JJCPP) Section 1.03: Establishment and Maintenance of Manuals ☒ ☐ ☐ The agency’s support staff report and maintain records required by regulation. (1) efficient operation of the juvenile facility; Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and Maintenance of Manuals ☒ ☐ ☐ In part, a case management system, handwritten tracking forms, housing unit programming forms, and shift activity schedules are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 1.03: Establishment and Maintenance of Manuals (3) maintenance of individual youth's records; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 1.03: Establishment and Maintenance of Manuals (4) supply of information to the juvenile court and Juvenile Justice Center Policy and Procedure those authorized by the court or by the law; and, (JJCPP) Section 1.03: Establishment and Maintenance of Manuals ☒ ☐ ☐ The agency utilizes a case management system for communication and record keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and ☒ ☐ ☐ Maintenance of Manuals (g) ethical responsibilities; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 1.03: Establishment and Maintenance of Manuals 7517 San Francisco Juvenile Justice Center PRO 23-24 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) trauma-informed approaches; Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and Maintenance of Manuals and Section 1.01: Establishing the Facility and Delineating Its ☒ ☐ ☐ Mission Annual training updates, include, but are not limited to, trauma-informed approaches. (i) culturally responsive approaches; Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and Maintenance of Manuals and Section 1.01: Establishing the Facility and Delineating Its ☒ ☐ ☐ Mission Annual training updates, include, but are not limited to, culturally-responsive approaches. (j) gender responsive approaches; Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and Maintenance of Manuals and Section 1.01: Establishing the Facility and Delineating Its ☒ ☐ ☐ Mission Annual training updates, include, but are not limited to, gender-responsive approaches. (k) a non-discrimination provision that provides that all Juvenile Justice Center Policy and Procedure youth within the facility shall have fair and equal (JJCPP) Section 1.03: Establishment and access to all available services, placement, care, Maintenance of Manuals and Section 5.03: treatment, and benefits, and provides that no person Youth Rights and Responsibilities shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, national origin, immigration ☒ ☐ ☐ BSCC staff reviewed the above policy and status, color, religion, gender, sexual orientation, orientation packets and interviewed youth to gender identity, gender expression, mental or conclude that the SFJJC meets compliance physical disability, or HIV status, including restrictive with the elements of this regulation. In housing or classification decisions based solely on addition, detention staff and non-detention any of the above mentioned categories; staff are required to take non-discriminatory trainings. (l) storage and maintenance requirements for any Juvenile Justice Center Policy and Procedure chemical agents related security devices, and ☒ ☐ ☐ (JJCPP) Section 1.03: Establishment and weapons and ammunition, where applicable; Maintenance of Manuals (m) establishment of procedures for collection of Medi- Juvenile Justice Center Policy and Procedure Cal eligibility information and enrollment of eligible (JJCPP) Section 1.03: Establishment and ☒ ☐ ☐ youth; and, Maintenance of Manuals and Section 3.01(C)19- Admission Procedures 7517 San Francisco Juvenile Justice Center PRO 23-24 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of Juvenile Justice Center Policy and Procedure sexual abuse, sexual assault and sexual (JJCPP) Section 1.03: Establishment and harassment. The policy shall include an approach to Maintenance of Manuals and Section 5.07: preventing, detecting and responding to such Prison Rape Elimination Act (PREA) conduct and any retaliation for reporting such ☒ ☐ ☐ conduct, as well as a provision for reporting such conduct by youth, staff or a third party. Annual training updates, include, but are not limited to, a review of the above PREA policy that prohibits all forms of sexual abuse, sexual assault, and sexual harassment. 1325 FIRE SAFETY PLAN Juvenile Justice Center Policy and Procedure (JJCPP) Section 11.02: Fire Safety Plan The facility administrator shall consult with the local fire ☒ ☐ ☐ department having jurisdiction over the facility, or with the Based on the documentation provided, the State Fire Marshal, in developing a plan for fire safety facility meets compliance with the elements which shall include, but not be limited to: contained in this section of the Title 15 regulations. a) a fire prevention plan to be included as part of the Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ manual of policy and procedures; (JJCPP) Section 11.02: Fire Safety Plan b) monthly fire and life safety inspections by facility Juvenile Justice Center Policy and Procedure staff with two- year retention of the inspection (JJCPP) Section 11.02: Fire Safety Plan record; BSCC reviewed of the facility’s monthly fire and life safety inspections for the time since their prior October 2022 inspection to the present 2023 inspection. ☒ ☐ ☐ The monthly Fire and Life Safety inspections were indicated on the same document as the Fire Drill form. However, there was difficulty in independently confirming which elements of the document were intended for Fire and Life Safety inspections. The facility is compliant with this regulation, however, BSCC provided technical assistance to update the form to differentiate and identify the Fire and Life Safety inspection from the fire drill that was conducted. c) fire prevention inspections as required by Health Juvenile Justice Center Policy and Procedure and Safety Code Section 13146.1(a) and (b); (JJCPP) Section 11.02: Fire Safety Plan ☒ ☐ ☐ A fire inspection was conducted on December 21, 2022, and completed by San Francisco Fire Department, H4 Inspector, Gil Intengan. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) an evacuation plan; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 11.03: Facility Emergency Plan e) documented fire drills not less than quarterly; Juvenile Justice Center Policy and Procedure (JJCPP) Section 11.02: Fire Safety Plan BSCC reviewed of quarterly fire drills documentation for the time since their prior October 2022 inspection to the current 2023 ☒ ☐ ☐ inspection. SFJJC exceeded Title 15 minimum standards for fire drills, in terms of intervals of occurrence. Fire Drill records show that fire drills occur monthly in comparison to the quarterly requirement. BSCC was impressed with the attention to detail with the items of accountability identified in the fire drill document. f) a written plan for the emergency housing of youth in Juvenile Justice Center Policy and Procedure the case of fire; and, (JJCPP) Section 11.03: Facility Emergency Plan The agency continues to work toward establishing a more specific written plan for the emergency housing of youth in the case ☒ ☐ ☐ of long-term evacuation. Currently, neighboring counties have a verbal commitment to assist one another. To maintain ongoing compliance, BSCC provided technical assistance in discussing the importance of a written plan that provides confirmation for actions to be taken in the event the emergency housing of youth is needed. g) development of a fire suppression pre-plan in Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ cooperation with the local fire department. (JJCPP) Section 11.02: Fire Safety Plan 1326 SECURITY REVIEW A Memorandum was provided by Director (Acting), Palei Otuhiva, dated October 14, Each facility administrator shall develop policies and 2022. The Memorandum confirmed an annual procedures to annually review, evaluate, and document security review of the SFJJC. During this security of the facility. The review and evaluation shall ☒ ☐ ☐ review period, all Juvenile Hall policies and include internal and external security, including, but not procedures in policy Chapter 10, Security and limited to, key control, equipment, and staff training. Control, and Chapter 11, Safety and Emergency, were evaluated. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES Juvenile Justice Center Policy and Procedure The facility administrator shall develop facility-specific (JJCPP) Section 11.03: Facility Emergency policies and procedures for emergencies that shall Plan include, but not be limited to: ☒ ☐ ☐ The facility confirmed an annual review for emergency procedures. In addition, detention staff training rosters were provided to show emergency procedures were evaluated and staff received an annual training update. (a) escape, disturbances, and the taking of hostages; Juvenile Justice Center Policy and Procedure (JJCPP) Section 10.18: Security Threat ☒ ☐ ☐ Emergency Plan and 11.03: Facility Emergency Plan (b) civil disturbance, active shooter and terrorist attack; Juvenile Justice Center Policy and Procedure (JJCPP) Section 10.18: Security Threat ☒ ☐ ☐ Emergency Plan and 11.03: Facility Emergency Plan (c) fire and natural disasters; Juvenile Justice Center Policy and Procedure (JJCPP) Section 11.03: Facility Emergency ☒ ☐ ☐ Plan (d) periodic testing of emergency equipment; Juvenile Justice Center Policy and Procedure (JJCPP) Section 11.04: Preventative Maintenance Program ☒ ☐ ☐ SFJJC complies with Title 15 minimum standards for this regulation. (e) emergency evacuation of the facility; and Juvenile Justice Center Policy and Procedure (JJCPP) Section 11.03: Facility Emergency Plan ☒ ☐ ☐ The agency continues to work toward establishing a more specific written plan for the emergency housing of youth in the case of long-term evacuation. Currently, neighboring counties have a verbal commitment to assist one another. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) a program to provide all youth supervision staff with Juvenile Justice Center Policy and Procedure an annual review of emergency procedures. (JJCPP) Section 11.03: Facility Emergency Plan ☒ ☐ ☐ The facility provided training class rosters to provide assurance that all staff participated in the annual updates. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Juvenile Justice Center Policy and Procedure The facility administrator shall develop and implement (JJCPP) Section 10.03: Safety Checks policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth BSCC reviewed random Safety Checks logs are asleep or when youth are in their rooms, confined in over the inspection cycle. In addition, we holding cells or confined to their bed in a dormitory. specifically reviewed the months of March, Supervision is not replaced, but may be supplemented April, May, and June of 2023. by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety Per policy, the safety checks are conducted checks shall be documented with the actual time the using the electronic Time Keeping Systems check is completed. “PIPE” data recording system. The PIPE records the actual time a safety check is completed. The Safety Checks meets Title 15 minimum standards. However, we observed that during the graveyard shift, specific staff Safety Checks were predictable, and those staff were easily identified as a 12-, 13-, or 14- ☒ ☐ ☐ minute safety check person. SFJJC policy states that “all Senior Counselors or designee shall download safety check data for each living unit during his/her assigned shift to determine regular compliance” and “The Director or designee shall conduct weekly review of safety check data and maintain a record of the results”. As with the prior BSCC inspection, BSCC provided technical assistance in recommending that the Senior Counselor’s review of safety checks include a focus on random and varied safety checks and not primarily missed or late safety checks. Further, Senior Counselors conduct periodic safety check audits for their assigned units to ensure random and varied Safety Checks are being conducted accordingly by specific staff. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.03: Suicide Prevention Plan The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies The facility administrator, in collaboration with and procedures which delineate a Suicide Prevention Medical, Mental Health - Special Programs for Plan. The plan shall consider the needs of youth ☒ ☐ ☐ Youth (SPY), and Probation, the Suicide experiencing past or current trauma. Suicide prevention Prevention Plan ensures that youth at risk or responses shall be respectful and in the least invasive identified as at-risk are supervised manner consistent with the level of suicide risk. The appropriately and provided with necessary plan shall include the following elements: services. Both Health Services and Behavioral Health Services work closely together under the same Department of Public Health umbrella. (a) Suicide prevention training as required in Section Juvenile Justice Center Policy and Procedure 1322, Youth Supervision Staff Orientation, and (JJCPP) Section 3.03: Suicide Prevention Training and the Juvenile Corrections Officer Core Plan Course. The elements of this regulation are confirmed in the CPO appointment and qualifications ☒ ☐ ☐ letter dated May 26, 2023. The annual suicide prevention refresher training for detention staff was conducted between April 5th, 2023, through the 14th. Lastly, staff receive suicide prevention training during Counselor CORE training. (b) Screening, Identification Assessment and Juvenile Justice Center Policy and Procedure Precautionary Protocols (JJCPP) Section 3.03: Suicide Prevention (1) All youth shall be screened for risk of Plan and 3.01: Youth Admissions, Referrals, suicide at intake and as needed during Screenings and Classification detention. Specific criteria in the Suicide Prevention Plan address intake assessments and screenings. ☒ ☐ ☐ BSCC reviewed 10 random youth intake screenings and/or assessments completed by intake facility staff. SFJJC intake staff screen, assess, and identify youth who may be a suicide risk. The elements of this regulation are performed via staff’s personal observations, intake questions, interviews with the arresting officer, and information from parents. Medical staff conduct an assessment as well. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) All youth supervision staff who perform Juvenile Justice Center Policy and Procedure intake processes shall be trained in (JJCPP) Section 3.03: Suicide Prevention screening youth for risk of suicide. Plan The elements of this regulation are confirmed ☒ ☐ ☐ in the CPO appointment and qualifications letter dated May 26, 2023. An annual refresher training is included in the SFJJC Suicide Prevention Plan. (3) All youth who have been identified during Juvenile Justice Center Policy and Procedure the intake screening process to be at risk of (JJCPP) Section 3.03: Suicide Prevention suicide shall be referred to Plan behavioral/mental health staff for a suicide risk assessment. Specific criteria in the plan address communication between probation and agency partners. Youth identified during the intake screening ☒ ☐ ☐ process to be at risk of suicide shall be seen by Special Program for Youth (SPY) medical providers within 96 hours of admission. Compliance was confirmed, in part, through a review of the above policy and an interview with behavioral health staff. There was one incident involving suicide risk behaviors. The suicide prevention plan was followed accordingly. (4) Precautionary protocols shall be developed Juvenile Justice Center Policy and Procedure to ensure the youth’s safety pending the (JJCPP) Section 3.03: Suicide Prevention behavioral/mental health assessment. Plan ☒ ☐ ☐ The “5-minute Safety Check” or a “Constant Watch” are precautionary protocols in place to ensure the youth’s safety pending the behavioral/mental health assessment (c) Referral process to behavioral/mental health staff Juvenile Justice Center Policy and Procedure for assessment and/or services. ☒ ☐ ☐ (JJCPP) Section 3.03: Suicide Prevention Plan 7517 San Francisco Juvenile Justice Center PRO 23-24 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Procedures for monitoring of youth identified at risk Juvenile Justice Center Policy and Procedure for suicide. (JJCPP) Section 3.03: Suicide Prevention Plan ☒ ☐ ☐ To monitor youth at risk for suicide, the facility utilizes the following: • 5-minute Safety Checks • Constant Watch (e) Safety Interventions Juvenile Justice Center Policy and Procedure (1) Procedures to address intervention (JJCPP) Section 3.03: Suicide Prevention protocols for youth identified at risk for ☒ ☐ ☐ Plan suicide which may include, but are not limited to: A. Housing consideration Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.03: Suicide Prevention ☒ ☐ ☐ Plan B. Treatment strategies including Juvenile Justice Center Policy and Procedure trauma-informed approaches (JJCPP) Section 3.03: Suicide Prevention Plan An annual refresher training that includes trauma-informed approaches is included in ☒ ☐ ☐ the SFJJC Suicide Prevention Plan. Multi-Disciplinary Team (MDT) meetings provide collaboration needed to incorporate treatment strategies and trauma-informed approaches. (2) Procedures to instruct youth supervision Juvenile Justice Center Policy and Procedure staff how to respond to youth who exhibit (JJCPP) Section 3.03: Suicide Prevention suicidal behaviors. ☒ ☐ ☐ Plan 7517 San Francisco Juvenile Justice Center PRO 23-24 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Communication Juvenile Justice Center Policy and Procedure (1) The intake process shall include (JJCPP) Section 3.03: Suicide Prevention communication with the arresting officer Plan and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. Specific criteria in the plan address intake assessments and screenings, communication amongst agency partners, response by staff, and notifications to staff, administration, family, and the Court when appropriate. ☒ ☐ ☐ During the intake process, the intake Juvenile Hall Counselor (JHC) asks targeted questions of the arresting officer regarding a youth’s mental, and or physical state of being. In addition, documentation shows that a parent and or guardian is telephoned and questioned regarding a youth’s prior or recent suicidal behaviors. (2) Procedures for clear and current Juvenile Justice Center Policy and Procedure information sharing about youth at risk for (JJCPP) Section 3.03: Suicide Prevention suicide with youth supervision, healthcare, Plan and behavioral/mental health staff. ☒ ☐ ☐ MDT meetings occur that may include representatives from probation (staff and administrators), medical, behavioral health, and teachers or school administrators. (g) Debriefing of Critical Incidents Related to Suicides Juvenile Justice Center Policy and Procedure or Attempts (JJCPP) Section 3.03: Suicide Prevention (1) Process for administrative review of the ☒ ☐ ☐ Plan circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Juvenile Justice Center Policy and Procedure staff. ☒ ☐ ☐ (JJCPP) Section 3.03: Suicide Prevention Plan (3) Process for a debriefing event with affected Juvenile Justice Center Policy and Procedure youth. ☒ ☐ ☐ (JJCPP) Section 3.03: Suicide Prevention Plan 7517 San Francisco Juvenile Justice Center PRO 23-24 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Documentation Juvenile Justice Center Policy and Procedure (1) Documentation processes shall be (JJCPP) Section 3.03: Suicide Prevention ☒ ☐ ☐ developed to ensure compliance with this Plan regulation Youth identified at risk for suicide shall not be denied Juvenile Justice Center Policy and Procedure the opportunity to participate in facility programs, (JJCPP) Section 3.03: Suicide Prevention services and activities which are available to other non- Plan suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Juvenile Justice Center Policy and Procedure (JJCPP): Policy 1.01 Establishing the Facility Each facility shall submit to the Board a letter of and Delineating its Mission notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities ☒ ☐ ☐ responsible for juvenile facility operation. At the time of this inspection, there were no report of legal action having occurred during this 2023-2024 inspection cycle. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Juvenile Justice Center Policy and Procedure OF A YOUTH WHILE DETAINED (JJCPP) Section10.02: Death and Serious Injury (1) Death of a Youth. (a) The facility administrator, in cooperation with the The policy was developed in cooperation with health administrator and the behavioral/mental Special Programs for Youth (SPY). health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to At the time of this inspection, there were no necessary parties, which may include the Juvenile report of death or serious illness, or injury Court, the parent, guardian or person standing in having occurred during this 2023-2024 loco parentis and the youth’s attorney of record. inspection cycle. (b) The health administrator, in cooperation with the Juvenile Justice Center Policy and Procedure facility administrator, shall develop written policies (JJCPP) Section10.02: Death and Serious and procedures to assure there is a medical and Injury operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) The administrator of the facility shall provide to the Juvenile Justice Center Policy and Procedure Board a copy of the report submitted to the Attorney (JJCPP) Section10.02: Death and Serious General under Government Code Section 12525. A ☒ ☐ ☐ Injury copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Juvenile Justice Center Policy and Procedure the administrator, the Board may within 30 calendar (JJCPP) Section10.02: Death and Serious days inspect and evaluate the juvenile facility, jail, Injury lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Juvenile Justice Center Policy and Procedure (JJCPP) Section10.02: Death and Serious (a) The facility administrator, in cooperation with the Injury health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Per the Board of State and Community Each juvenile facility shall submit required population Corrections records, SFJJC Profile Survey ☒ ☐ ☐ and profile survey reports to the Board within 10 Reports are timely and complies with working days after the end of each reporting period, in minimum standards for this regulation. a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Juvenile Justice Center Policy and Procedure (JJCPP): Policy 1.01 Establishing the Facility When the number of youth detained in a living unit of a and Delineating its Mission juvenile facility exceeds its rated capacity for more than fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the The facility has not exceeded its rated Board in a format provided by the Board. ☒ ☐ ☐ capacity this 2023-2024 inspection cycle. The SFJJC rated capacity is as follows: Juvenile Hall complex = 150 Juvenile Hall = 135 Secure Youth Treatment Facility = 15 7517 San Francisco Juvenile Justice Center PRO 23-24 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.01: Youth Admissions, Referrals, Screenings and Classification The facility administrator shall develop and implement written policies and procedures for admittance of youth that emphasize respectful and humane engagement BSCC reviewed 10 of the most recent SFJJC with youth, and reflect that the admission process may youth intake packet forms. BSCC also be traumatic to youth who may have already interviewed youth in custody, detention staff, experienced trauma. Policies shall be trauma-informed, ☒ ☐ ☐ medical and behavioral health personnel, and culturally relevant, and responsive to the language and education services personnel. literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Juvenile Justice Center Policy and Procedure (1) Access to two free phone calls within one hour (JJCPP) Section 3.01: Youth Admissions, of admittance in accordance with the provisions Referrals, Screenings and Classification of Welfare and Institution Code Section 627; ☒ ☐ ☐ A review of intake packets confirms compliance with this regulation. (2) Offer of a shower; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.01: Youth Admissions, Referrals, Screenings and Classification ☒ ☐ ☐ BSCC interviewed detention staff and youth housed at the facility. We also reviewed intake packets. Compliance was confirmed. (3) Documented secure storage of personal Juvenile Justice Center Policy and Procedure belongings; (JJCPP) Section 3.01: Youth Admissions, ☒ ☐ ☐ Referrals, Screenings and Classification (4) Offer of food upon arrival; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.01: Youth Admissions, Referrals, Screenings and Classification ☒ ☐ ☐ A Booking checklist is utilized to document that youth have been offered food upon arrival. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health Juvenile Justice Center Policy and Procedure and safety issues, intellectual or developmental (JJCPP) Section 3.01: Youth Admissions, disabilities; Referrals, Screenings and Classification ☒ ☐ ☐ The facility utilizes the PREA Vulnerability Assessment Instrument (VAI) to, in part, assess and respond to behavioral health and safety and or developmental disabilities. (6) Screening for physical and developmental Juvenile Justice Center Policy and Procedure disabilities in accordance with Sections 1329, (JJCPP) Section 3.01: Youth Admissions, 1413, and 1430 of these regulations; Referrals, Screenings and Classification BSCC conducted interviews with medical and ☒ ☐ ☐ behavioral health staff; BSCC confirmed compliance. (7) Contact with Regional Center for the Juvenile Justice Center Policy and Procedure Developmentally Disabled for youth that are (JJCPP) Section 3.01: Youth Admissions, suspected of or identified as having a Referrals, Screenings and Classification developmental disability, pursuant to Section ☒ ☐ ☐ 1413; and, (8) Procedures consistent with Section 1352.5. Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.01: Youth Admissions, ☒ ☐ ☐ Referrals, Screenings and Classification (b) juvenile hall administrators shall establish written Juvenile Justice Center Policy and Procedure criteria for detention that considers the least (JJCPP) Section 3.01: Youth Admissions, restrictive environment. ☒ ☐ ☐ Referrals, Screenings and Classification (c) juvenile camps and post-dispositional programs in Juvenile Justice Center Policy and Procedure juvenile halls shall develop policies and (JJCPP) Section 3.01: Youth Admissions, procedures that advise the youth of the estimated Referrals, Screenings and Classification ☒ ☐ ☐ length of stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) juvenile halls shall develop policies and Juvenile Justice Center Policy and Procedure procedures that advise any committed youth of the (JJCPP) Section 3.01: Youth Admissions, estimated length of his/her stay. ☒ ☐ ☐ Referrals, Screenings and Classification 1350.5. SCREENING FOR THE RISK OF SEXUAL Juvenile Justice Center Policy and Procedure ABUSE (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement written policies and procedures to reduce the risk of ☒ ☐ ☐ BSCC reviewed the 10 most recent youth sexual abuse by or upon youth. The policy shall require intake screening packets. BSCC also facility staff to assess each youth within 72 hours of interviewed youth house at SFJJC. The admission based on the following information: documentation reviewed and youth confirmed being screened for the risk of sexual abuse upon intake. (a) Prior sexual victimization or abusiveness; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse ☒ ☐ ☐ BSCC reviewed the above policy and reviewed intake packets. Per policy and as identified in the intake packets, youth are screened at intake utilizing the Vulnerability Assessment Instrument (VAI). (b) Gender nonconforming appearance or manner; or Juvenile Justice Center Policy and Procedure identification as lesbian, gay or bisexual, (JJCPP) Section 3.06: Screening for the Risk transgender, queer or intersex, and whether the ☒ ☐ ☐ of Sexual Abuse youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse (d) Age; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse (e) Level of emotional and cognitive development; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse (f) Physical size and stature; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse (g) Mental illness or mental disabilities; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse 7517 San Francisco Juvenile Justice Center PRO 23-24 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Intellectual or developmental disabilities; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse (i) Physical disabilities; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.06: Screening for the Risk ☒ ☐ ☐ of Sexual Abuse (j) The youth’s perception of vulnerability; and, Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse (k) Any other specific information about the individual Juvenile Justice Center Policy and Procedure youth that may indicate heightened needs for (JJCPP) Section 3.06: Screening for the Risk supervision, additional safety precautions, or of Sexual Abuse separation from certain other youth. ☒ ☐ ☐ Youth are screened at intake utilizing the Vulnerability Assessment Instrument (VAI). Staff shall ascertain this information through Juvenile Justice Center Policy and Procedure conversations with the youth during the admittance (JJCPP) Section 3.06: Screening for the Risk process, medical and behavioral health screenings; of Sexual Abuse ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Juvenile Justice Center Policy and Procedure controls on the dissemination of information within the (JJCPP) Section 3.06: Screening for the Risk facility relative to responses received pursuant to this of Sexual Abuse ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.04: Release, Transfers The facility administrator shall develop and implement and Leaves written policies and procedures for release of youth from custody which provide for: ☒ ☐ ☐ BSCC reviewed the 10 most recent youth release packets. BSCC also interviewed youth house at SFJJC. (a) verification of identity/release papers; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.04: Release, Transfers ☒ ☐ ☐ and Leaves 7517 San Francisco Juvenile Justice Center PRO 23-24 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) return of personal clothing and valuables; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.04: Release, Transfers ☒ ☐ ☐ and Leaves (c) notification to the youth's parents or guardian; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.04: Release, Transfers ☒ ☐ ☐ and Leaves (d) notification to the facility health care provider in Juvenile Justice Center Policy and Procedure accordance with Sections 1408 and 1437 of these (JJCPP) Section 3.04: Release, Transfers regulations, for coordination with outside agencies; and Leaves and, ☒ ☐ ☐ BSCC interviewed education services (Principal). (e) notification of school staff; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.04: Release, Transfers and Leaves ☒ ☐ ☐ BSCC interviewed health services and behavioral health service providers. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. (f) notification of facility mental health personnel. Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.04: Release, Transfers and Leaves ☒ ☐ ☐ BSCC interviewed health services and behavioral health service providers. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. The facility administrator shall develop and implement Juvenile Justice Center Policy and Procedure policies and procedures for post-disposition youth to (JJCPP) Section 3.04: Release, Transfers coordinate the provision of transitional and reentry and Leaves services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. A Transition Specialist works as a liaison between the Probation officer and the school Counselor. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement Juvenile Justice Center Policy and Procedure written policies and procedures for the furlough of youth (JJCPP) Section 3.04: Release, Transfers from custody. ☒ ☐ ☐ and Leaves 1352 CLASSIFICATION Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.01: Youth Admissions, The facility administrator shall develop and implement Referrals, Screenings and Classification written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. ☒ ☐ ☐ Compliance with this regulation is confirmed Such procedures shall: based on a review of facility policies and procedures and a review of youths’ 10 most recent youth intake packets. BSCC staff also conducted interviews with detention staff and youth housed at the facility. (a) provide for the safety of the youth, other youth, Juvenile Justice Center Policy and Procedure facility staff, and the public by placing youth in the (JJCPP) Section 3.01: Youth Admissions, appropriate, least restrictive housing and program Referrals, Screenings and Classification ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Juvenile Justice Center Policy and Procedure the facility; ☒ ☐ ☐ (JJCPP) Section 3.01: Youth Admissions, Referrals, Screenings and Classification (c) provide that a youth shall be classified upon Juvenile Justice Center Policy and Procedure admittance to the facility; classification factors shall (JJCPP) Section 3.01: Youth Admissions, include, but not be limited to: age, maturity, Referrals, Screenings and Classification sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Juvenile Justice Center Policy and Procedure provisions that consider the level of supervision and (JJCPP) Section 3.01: Youth Admissions, the youth's behavior while in custody; and, Referrals, Screenings and Classification ☒ ☐ ☐ A review of documentation and interviews with supervisory staff provided confirmation of compliance for this regulation. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth Juvenile Justice Center Policy and Procedure from the general population or assign youth to a (JJCPP) Section 3.01: Youth Admissions, single occupancy room based solely on the youth's Referrals, Screenings and Classification actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender The facility intake staff completed the ☒ ☐ ☐ expression, mental or physical disability, or HIV classification form that identifies specific status. This section does not prohibit staff from criteria to determine housing classifications. placing youth in a single occupancy room at the In addition, the intake staff asks the youth's specific request or in accordance with Title necessary questions of the youth and the 15 regulations regarding separation. arresting officer and makes visual observations of the youth. (f) facility staff shall not consider lesbian, gay, bisexual, Juvenile Justice Center Policy and Procedure transgender, questioning or intersex identification or (JJCPP) Section 3.01: Youth Admissions, ☒ ☐ ☐ status as an indicator of likelihood of being sexually Referrals, Screenings and Classification abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Juvenile Justice Center Policy and Procedure The facility administrator shall develop written policies (JJCPP) Section 5.11: Transgender and and procedures ensuring respectful and equitable Intersex Youth; Policy 5.02 LGBTQQI Youth treatment of transgender and intersex youth. The Protocol policies shall provide that: ☒ ☐ ☐ Through a review of the above policy, admission documentation, and interviews with detention and supervisory staff, BSCC staff determined that the SFJJC meets compliance with the elements of this regulation. (a) Facility staff shall respect every youth’s gender Juvenile Justice Center Policy and Procedure identity and shall refer to the youth by the youth’s (JJCPP) Section 5.11: Transgender and preferred name and gender pronoun, regardless of Intersex Youth; Policy 5.02 LGBTQQI Youth the youth’s legal name. Facilities may prohibit the Protocol use of gang or slang names or names that otherwise compromise facility operations as ☒ ☐ ☐ determined by the facility manager or designee, The elements of this regulation are and shall document any decision made on this accomplished, in part, through new staff initial basis. orientation and training that encapsulates multiple policies and procedures that ensure ongoing compliance with this regulation. (b) Facility staff shall permit youth to dress and present Juvenile Justice Center Policy and Procedure themselves in a manner consistent with their (JJCPP) Section 5.11: Transgender and gender identity and shall provide youth with the Intersex Youth; Policy 5.02 LGBTQQI Youth ☒ ☐ ☐ institution’s clothing and undergarments consistent Protocol with their gender identity. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Facility staff shall house youth in the unit or room Juvenile Justice Center Policy and Procedure that best meets their individual needs and promotes (JJCPP) Section 5.11: Transgender and their safety and well-being. Staff may not Intersex Youth; Policy 5.02 LGBTQQI Youth automatically house youth according to their Protocol external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that Juvenile Justice Center Policy and Procedure transgender and intersex youth have access to (JJCPP) Section 5.11: Transgender and medical and behavioral health providers qualified to Intersex Youth; Policy 5.02 LGBTQQI Youth provide care and treatment to transgender and Protocol intersex youth. ☒ ☐ ☐ BSCC interviewed detention staff and medical and behavioral health providers to confirm compliance with this regulation. (e) Consistent with the facility’s reasonable and Juvenile Justice Center Policy and Procedure necessary security considerations and physical (JJCPP) Section 5.11: Transgender and plant, facility staff shall make every effort to ensure Intersex Youth; Policy 5.02 LGBTQQI Youth ☒ ☐ ☐ the safety and privacy of transgender and intersex Protocol youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Juvenile Justice Center Policy and Procedure youth for the purpose of determining the youth’s (JJCPP) Section 5.11: Transgender and anatomical sex. Whenever feasible, the facility shall Intersex Youth; Policy 5.02 LGBTQQI Youth ☒ ☐ ☐ respect the youth’s preference regarding the gender of Protocol the staff member who conducts any search of the youth. 1353 ORIENTATION Juvenile Justice Center Policy and Procedure (JJCPP) Section3.5: Orientation The facility administrator shall develop and implement written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal As part of confirming compliance, BSCC information shall be provided and supplemented with reviewed the 10 most recent youth orientation video orientation if feasible. Provision shall be made to ☒ ☐ ☐ documents. We also interviewed youth provide accessible orientation information to all housed at the facility, detention staff, and detained youth including those with disabilities, limited education services. literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches Juvenile Justice Center Policy and Procedure and disciplinary procedures; (JJCPP) Section3.5: Orientation ☒ ☐ ☐ 7517 San Francisco Juvenile Justice Center PRO 23-24 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) facility’s system of positive behavior interventions Juvenile Justice Center Policy and Procedure and supports, including behavior expectations, (JJCPP) Section3.5: Orientation incentives that youth will receive for complying with facility rules, and consequences that may result when youth violate the rules of the facility; BSCC interviewed youth housed at the facilities and detention staff to determine that SFJJC is consistent with including the elements of this regulation during the ☒ ☐ ☐ orientation process. BSCC was impressed with the Juvenile Orientation Acknowledgement Form. The form is very informative and provides a full overview of, but not limited to, a youth’s rights, facility expectations, and major and minor rules. (c) age appropriate information that explains the Juvenile Justice Center Policy and Procedure facility’s policy prohibiting sexual abuse and sexual (JJCPP) Section3.5: Orientation harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; In addition to the above policy and documentation, BSCC interviewed youth housed at the facility. The facility is consistent with ensuring youth are provided age- ☒ ☐ ☐ appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment. In part, the process is conducted utilizing the Prison Rape Elimination Act (PREA) vulnerability and assessment tool and a video explaining how to identify and report incidents or suspicions of sexual abuse or sexual harassment. (d) identification of key staff and their roles; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section3.5: Orientation (e) the existence of the grievance procedure, the steps Juvenile Justice Center Policy and Procedure that must be taken to use it, the youth’s right to be (JJCPP) Section3.5: Orientation free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ court process; (JJCPP) Section3.5: Orientation 7517 San Francisco Juvenile Justice Center PRO 23-24 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) access to routine and emergency health and mental Juvenile Justice Center Policy and Procedure health care; (JJCPP) Section3.5: Orientation ☒ ☐ ☐ Via interviews with health services staff, behavioral health staff, and youth housed at the facility, BSCC determined that SFJJC complies with this regulation (h) access to education, religious services, and Juvenile Justice Center Policy and Procedure recreational activities; (JJCPP) Section3.5: Orientation ☒ ☐ ☐ BSCC observed that the youth handbook and the facility policy contain the elements of this regulation pertaining to the orientation process. Youth also view an orientation video. (i) housing assignments; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section3.5: Orientation (j) opportunity for personal hygiene and daily showers Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ including the availability of personal care items (JJCPP) Section3.5: Orientation (k) rules and access to correspondence, visits and Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ telephone use; (JJCPP) Section3.5: Orientation (l) availability of reading materials, programming, and Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ other activities; (JJCPP) Section3.5: Orientation (m) facility policies on the use of force, use of restraints, Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ chemical agents and room confinement; (JJCPP) Section3.5: Orientation (n) immigration legal services; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section3.5: Orientation (o) emergencies including evacuation procedures; Juvenile Justice Center Policy and Procedure (JJCPP) Section3.5: Orientation ☒ ☐ ☐ The facility performs monthly fire drills that provide ongoing practice for youth in preparation for an emergency including, but not limited to, evacuation. (p) non-discrimination policy and the right to be free Juvenile Justice Center Policy and Procedure from physical, verbal or sexual abuse and (JJCPP) Section3.5: Orientation harassment by other youth and staff; ☒ ☐ ☐ BSCC observed that the youth handbook contains the elements of this regulation pertaining to the orientation process. Youth also view an orientation video. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (q) availability of services and programs in a language Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ other than English if appropriate; (JJCPP) Section3.5: Orientation (r) the process for requesting different housing, Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ education, programming and work assignments; (JJCPP) Section3.5: Orientation (s) a process for which parents/guardians receive Juvenile Justice Center Policy and Procedure information regarding the youth’s stay in the facility (JJCPP) Section3.5: Orientation The facility that at a minimum includes answers to frequently asked questions and provides contact information ☒ ☐ ☐ for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Juvenile Justice Center Policy and Procedure Title 15 Minimum Standards for Juvenile Facilities. (JJCPP) Section3.5: Orientation BSCC was impressed with the Orientation ☒ ☐ ☐ Acknowledgment form provided to youth that acknowledges being informed of, including but not limited to, the process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION Juvenile Justice Center Policy and Procedure (JJCPP) Policy 9.03 Separation ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures that address: (a) separation of youth for reasons that include, but are Juvenile Justice Center Policy and Procedure not be limited to, medical and mental health (JJCPP) Policy 9.03 Separation conditions, assaultive behavior, disciplinary consequences and protective custody. BSCC reviewed the 12 most recent incidents that resulted in youth placed on any type of separation status. ☒ ☐ ☐ SFJJC incorporates the below separation types: • Group Separation • Temporary Separation • Medical and or Mental Health observation • Protective custody 7517 San Francisco Juvenile Justice Center PRO 23-24 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) consideration of positive youth development and Juvenile Justice Center Policy and Procedure trauma-informed care. (JJCPP) Policy 9.03 Separation ☒ ☐ ☐ (c) separated youth shall not be denied normal Juvenile Justice Center Policy and Procedure privileges available at the facility, except when (JJCPP) Policy 9.03 Separation necessary to accomplish the objective of separation. BSCC reviewed the above separation policy, programming logs, and random separation logs and documentation. We also interviewed ☒ ☐ ☐ youth detained at the facility, staff, and supervisors. When placing a youth on a Separation, the facility has a process that undergoes multiple levels of supervisory critique and debriefs with detention staff. (d) when the objective of the separation is discipline, Juvenile Justice Center Policy and Procedure Title 15 Section 1390 shall apply. (JJCPP) Policy 9.03 Separation ☒ ☐ ☐ (e) when separation results in room confinement, the Juvenile Justice Center Policy and Procedure separation shall occur in accordance with Welfare (JJCPP) Policy 9.03 Separation ☒ ☐ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Juvenile Justice Center Policy and Procedure of separated youth to determine if separation (JJCPP) Policy 9.03 Separation remains necessary. ☒ ☐ ☐ A checklist was observed on the face sheet of the incident reports involving Separations. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Juvenile Justice Center Policy and Procedure (a) The facility administrator shall develop and (JJCPP) Policy 9.05 Room Confinement implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions BSCC reviewed the 12 most recent reports Code Section 208.3. The placement of a youth in ☒ ☐ ☐ that resulted in a youth being placed in room room confinement shall be accomplished in confinement. BSCC also interviewed youth accordance with the following guidelines: housed at the facility, detention staff, education personnel, and the behavioral and mental health partners that work within the facility. (1) Room confinement shall not be used before Juvenile Justice Center Policy and Procedure other, less restrictive, options have been (JJCPP) Policy 9.05 Room Confinement attempted and exhausted, unless attempting those options poses a threat to the safety or ☒ ☐ ☐ security of any youth or staff. BSCC confirmed compliance, in part, through interviews with youth housed at the facility, behavioral and medical health staff, and a full review of incident reports. (2) Room confinement shall not be used for the Juvenile Justice Center Policy and Procedure purposes of punishment, coercion, (JJCPP) Policy 9.05 Room Confinement ☒ ☐ ☐ convenience, or retaliation by staff. (3) Room confinement shall not be used to the Juvenile Justice Center Policy and Procedure extent that it compromises the mental and (JJCPP) Policy 9.05 Room Confinement physical health of the youth. ☒ ☐ ☐ Special Programs for Youth (SPY) shall be notified immediately when a youth exhibits mental health concerns, and or any form of suicidal ideation behaviors. (b) A youth may be held up to four hours in room Juvenile Justice Center Policy and Procedure confinement. After the youth has been held in room (JJCPP) Policy 9.05 Room Confinement confinement for a period of four hours, staff shall do one or more of the following: ☒ ☐ ☐ (1) Return the youth to general population. Juvenile Justice Center Policy and Procedure (JJCPP) Policy 9.05 Room Confinement ☒ ☐ ☐ The Room Confinement Checklist clearly identifies start and end times that a youth spend in room confinement. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Consult with mental health or medical staff. Juvenile Justice Center Policy and Procedure (JJCPP) Policy 9.05 Room Confinement ☒ ☐ ☐ Special Programs for Youth (SPY) health and behavioral services staff shall be notified immediately when a youth needs to be assessed for continued room confinement. (3) Develop an individualized plan that includes the Juvenile Justice Center Policy and Procedure goals and objectives to be met in order to (JJCPP) Policy 9.05 Room Confinement reintegrate the youth to general population. ☒ ☐ ☐ When the need to continue room confinement is present, Special Programs for Youth (SPY) health and behavioral services staff assist the SFJJC staff with formulating an individualized safety plan. (4) If room confinement must be extended beyond Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ four hours, staff shall do each of the following: (JJCPP) Policy 9.05 Room Confinement (A) Document the reasons for room Juvenile Justice Center Policy and Procedure confinement and the basis for the (JJCPP) Policy 9.05 Room Confinement extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Juvenile Justice Center Policy and Procedure includes the goals and objectives to be met (JJCPP) Policy 9.05 Room Confinement ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the Juvenile Justice Center Policy and Procedure facility superintendent or his or her ☒ ☐ ☐ (JJCPP) Policy 9.05 Room Confinement designee every four hours thereafter. (5) This section is not intended to limit the use of Juvenile Justice Center Policy and Procedure single-person rooms or cells for the housing of (JJCPP) Policy 9.05 Room Confinement ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ in court holding facilities or adult facilities. (JJCPP) Policy 9.05 Room Confinement (7) Nothing in this section shall be construed to Juvenile Justice Center Policy and Procedure conflict with any law providing greater or ☒ ☐ ☐ (JJCPP) Policy 9.05 Room Confinement additional protections to youth. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) This section does not apply during an Juvenile Justice Center Policy and Procedure extraordinary emergency circumstance that (JJCPP) Policy 9.05 Room Confinement requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Juvenile Justice Center Policy and Procedure placed in a locked cell or sleeping room to treat (JJCPP) Policy 9.05 Room Confinement and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not ☒ ☐ ☐ required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.13: Intuitional Assessment The facility administrator shall develop and implement and Plan written policies and procedures for assessment and case planning. ☒ ☐ ☐ BSCC reviewed the above policy and inspected youth Institutional Assessments and Plans examples. BSCC observed improvements with consistency in documentation and the assessment and plan follow-up process. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Assessment: Juvenile Justice Center Policy and Procedure The assessment is based on information collected (JJCPP) Section 8.13: Intuitional Assessment during the admission process with periodic review, and Plan which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance abuse history, educational, Intake packets and orientation documentation vocational, counseling, behavioral health, complies with the elements of this regulation. consideration of known history of trauma, and BSCC staff also interviewed youth housed at family strengths and needs. ☒ ☐ ☐ the facility. A Youth Survey is completed on every youth during the intake process. The Survey identifies needs including, but not limited to, substance abuse, SPY/ Medical needs, and program recommendations. (b) Institutional Case Plan: Juvenile Justice Center Policy and Procedure (1) A case plan shall be developed for each youth (JJCPP) Section 8.13: Intuitional Assessment ☒ ☐ ☐ held for at least 30 days or more and created and Plan within 40 days of admission. (2) The institutional plan shall include, but not be Juvenile Justice Center Policy and Procedure limited to, written documentation that provides: ☒ ☐ ☐ (JJCPP) Section 8.13: Intuitional Assessment and Plan (A) objectives and time frame for the resolution Juvenile Justice Center Policy and Procedure of problems identified in the assessment; (JJCPP) Section 8.13: Intuitional Assessment and Plan ☒ ☐ ☐ BSCC reviewed youths’ Individual Weekly Case Notes and Update packets. We observed that the objectives and time frame for the resolution of problems identified in the assessment were appropriately met and documented. (B) a plan for meeting the objectives that Juvenile Justice Center Policy and Procedure includes a description of program resources (JJCPP) Section 8.13: Intuitional Assessment ☒ ☐ ☐ needed and individuals responsible for and Plan assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Juvenile Justice Center Policy and Procedure the objectives, including periodic review and ☒ ☐ ☐ (JJCPP) Section 8.13: Intuitional Assessment discussion of the plan with the youth; and Plan 7517 San Francisco Juvenile Justice Center PRO 23-24 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be Juvenile Justice Center Policy and Procedure subject to existing resources, shall be (JJCPP) Section 8.13: Intuitional Assessment developed for post dispositional youth in and Plan accordance with Section 1351; and, BSCC reviewed random transition plans for the 10 most recent release packets that contained Transition Plans. Transition plan completion was consistent, and each youth’s ☒ ☐ ☐ Plan was individually assessed for transition needs. For youth that are in high school, a school Transition Specialist works as a liaison with the Probation Officer, and the District Attorney to collaborate on ensuring youth are guided toward the appropriate re-entry services. (5) in as much as possible and if appropriate, the Juvenile Justice Center Policy and Procedure plan, including the transition plan, shall be (JJCPP) Section 8.13: Intuitional Assessment developed with input from the family, supportive ☒ ☐ ☐ and Plan adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Juvenile Justice Center Policy and Procedure The facility administrator shall develop and implement (JJCPP) Section 8.05: Counseling and written policies and procedures ensuring the availability Supporting Youth of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: ☒ ☐ ☐ Special Program for Youth (SPY) provides oversight to ensure that each youth is assigned a Behavioral Health staff who is required to meet with the youth weekly. (a) youth will receive assistance with needs or Juvenile Justice Center Policy and Procedure concerns that may arise; ☒ ☐ ☐ (JJCPP) Section 8.05: Counseling and Supporting Youth (b) youth will receive assistance in requesting contact Juvenile Justice Center Policy and Procedure with parents, other supportive adults, attorney, ☒ ☐ ☐ (JJCPP) Section 8.05: Counseling and clergy, probation officer, or other public official; and, Supporting Youth (c) youth will be provided access to available Juvenile Justice Center Policy and Procedure resources to meet the youth’s needs. (JJCPP) Section 8.05: Counseling and Supporting Youth ☒ ☐ ☐ Special Program for Youth (SPY) provides oversight to ensure that each youth is assigned a Behavioral Health staff who is required to meet with the youth weekly. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Juvenile Justice Center Policy and Procedure (JJCPP) Policy 10.16: Use of Force The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of force, BSCC staff reviewed the 12 most recent Use which may include chemical agents. Force shall never of Force (UOF) Incident reports. We also be applied as punishment, discipline, retaliation or ☒ ☐ ☐ interviewed youth housed at the facility and treatment. detention staff. We also interviewed (a) At a minimum, each facility shall develop policies collaborative partners to gain further insight and procedures which: to confirm compliance with this regulation. The facility is compliant with this regulation. (1) restricts the use of force to that which is deemed Juvenile Justice Center Policy and Procedure reasonable and necessary, as defined in Section (JJCPP) Policy 10.16: Use of Force ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Juvenile Justice Center Policy and Procedure including both physical and non-physical options (JJCPP) Policy 10.16: Use of Force and define when those force options are appropriate. Detention staff are trained to make use of the following physical and non-physical use of force options: Non-Physical • Non-Verbal actions ☒ ☐ ☐ • Show of numbers • Supervisor or Mental Health assistance • Verbal De-escalation Physical • Physical Control • Compliance Techniques • Defensive Tactics (3) describe force options or techniques that are Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ expressly prohibited by the facility. (JJCPP) Policy 10.16: Use of Force (4) describe the requirements of staff to report any Juvenile Justice Center Policy and Procedure inappropriate use of force, and to take ☒ ☐ ☐ (JJCPP) Policy 10.16: Use of Force affirmative action to immediately stop it. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that Juvenile Justice Center Policy and Procedure includes time period and procedure for (JJCPP) Policy 10.16: Use of Force documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for A review of incident reports shows that SFJJC reviewing and tracking use of force incidents by documents and reports incidents in supervisory and or management staff, which ☒ ☐ ☐ accordance with Title 15 minimum standards. include procedures for debriefing a particular incident with staff and/or youth for the purposes BSCC was impressed with the level of of training as well as mitigating the effects of oversight through multiple documented trauma that may have been experienced by staff debriefs/critiques and notification and /or the youth involved. confirmations that occurs following an incident involving the use of force. (6) Include an administrative review and a system Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ for investigating unreasonable use of force. (JJCPP) Policy 10.16: Use of Force (7) define the role, notification, and follow-up Juvenile Justice Center Policy and Procedure procedures required after use of force incidents (JJCPP) Policy 10.16: Use of Force for medical, mental health staff and parents or legal guardians. In review of use of force incident reports and ☒ ☐ ☐ interviews with youth housed at the facility, medical staff evaluate youth immediately after use of force incidents and mental health staff are readily available to evaluate youth as needed. (8) describe the limitations of use of force on Juvenile Justice Center Policy and Procedure pregnant youth in accordance with Penal Code (JJCPP) Policy 10.16: Use of Force ☒ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Juvenile Justice Center Policy and Procedure option shall include policies and procedures that: (JJCPP) Policy 10.16: Use of Force ☐ ☐ ☒ The SFJJC does not use Chemical Agents. Therefore sections (b)(1) through (b)(5) of this regulation are not applicable. (1) identify who is approved to carry and/or utilize Juvenile Justice Center Policy and Procedure chemical agents in the facility and the type, size (JJCPP) Policy 10.16: Use of Force ☐ ☐ ☒ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used Juvenile Justice Center Policy and Procedure when there is an imminent threat to the youth’s (JJCPP) Policy 10.16: Use of Force ☐ ☐ ☒ safety or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) outline the facility’s approved methods and Juvenile Justice Center Policy and Procedure timelines for decontamination from chemical (JJCPP) Policy 10.16: Use of Force agents. This shall include that youth who have ☐ ☐ ☒ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Juvenile Justice Center Policy and Procedure procedures required after use of force incidents (JJCPP) Policy 10.16: Use of Force ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident Juvenile Justice Center Policy and Procedure of use of chemical agents, including the (JJCPP) Policy 10.16: Use of Force reasons for which it was used, efforts to de- escalate prior to use, youth and staff involved, ☐ ☐ ☒ the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Juvenile Justice Center Policy and Procedure which require that agencies provide initial and (JJCPP) Policy 10.16: Use of Force regular training in use of force and chemical agents when appropriate that address: The elements of this regulation are confirmed in the CPO appointment and qualifications ☒ ☐ ☐ letter dated May 26, 2023. This is also accomplished through completion of Core Training and annual updates for use of force for all detention staff. (1) known medical and behavioral health Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ conditions that would contraindicate certain (JJCPP) Policy 10.16: Use of Force types of force; (2) acceptable chemical agents and the methods Juvenile Justice Center Policy and Procedure of application. (JJCPP) Policy 10.16: Use of Force ☐ ☐ ☒ The SFJJC and the SYTF do not use Chemical Agents. (3) signs or symptoms that should result in Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ immediate referral to medical or behavioral (JJCPP) Policy 10.16: Use of Force health. (4) instruction on the Constitutional Limitations of Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ Use of Force. (JJCPP) Policy 10.16: Use of Force 7517 San Francisco Juvenile Justice Center PRO 23-24 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) physical training force options that may require Juvenile Justice Center Policy and Procedure the use of perishable skills. (JJCPP) Policy 10.16: Use of Force ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. (6) timelines the facility uses to define regular Juvenile Justice Center Policy and Procedure training. (JJCPP) Policy 10.16: Use of Force ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. 1358 USE OF PHYSICAL RESTRAINTS Juvenile Justice Center Policy and Procedure (JJCPP) Policy 10.17: Use of Physical The facility administrator, in cooperation with the Restraints responsible physician and mental health director, shall develop and implement written policies and procedures for the use of restraint devices. Restraint devices ☒ ☐ ☐ BSCC staff reviewed the 12 most recent Use include any devices which immobilize a youth's of Physical Restraint Incident Reports. We extremities and/or prevent the youth from being also interviewed youth housed at the facility ambulatory. and facility detention staff. Physical restraints may be used only for those youth Juvenile Justice Center Policy and Procedure who present an immediate danger to themselves or (JJCPP) Policy 10.17: Use of Physical others, who exhibit behavior which results in the Restraints destruction of property, or reveals the intent to cause self-inflicted physical harm. Physical restraints should ☒ ☐ ☐ be utilized only when it appears less restrictive BSCC staff observed that all instances of use alternatives would be ineffective in controlling the of physical restraints were justifiably used and youth’s behavior. when less restrictive alternatives were exhausted. In no case shall restraints be used as punishment or Juvenile Justice Center Policy and Procedure discipline, or as a substitute for treatment. The use of (JJCPP) Policy 10.17: Use of Physical restraint devices that attach a youth to a wall, floor or Restraints other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The provisions of this section do not apply to the use of Juvenile Justice Center Policy and Procedure handcuffs, shackles or other restraint devices when used (JJCPP) Policy 10.17: Use of Physical to restrain youth for movement or transportation within Restraints ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Juvenile Justice Center Policy and Procedure of the facility manager or designee. The facility manager (JJCPP) Policy 10.17: Use of Physical may delegate authority to place a youth in restraints to a Restraints physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. BSCC interviewed Medical and Behavioral Health staff who both provide services on ☒ ☐ ☐ behalf of the Special Programs for Youth SPY, that is a program within the Department of Public Health. The Medical and Behavioral Health SPY staff confirmed that ongoing review and assessment is provided to a youth while any type of restraint is applied to a youth. A medical opinion on the safety of placement and Juvenile Justice Center Policy and Procedure retention shall be secured as soon as possible, but no (JJCPP) Policy 10.17: Use of Physical later than two hours from the time of placement. The Restraints youth shall be medically cleared for continued retention at least every three hours thereafter. ☒ ☐ ☐ BSCC interviewed medical personnel. The medical and SPY Behavioral health staff provide ongoing review and assessment while a youth is in mechanical or any type of restraint. A mental health consultation shall be secured as soon as Juvenile Justice Center Policy and Procedure possible, but in no case longer than four hours from the (JJCPP) Policy 10.17: Use of Physical time of placement, to assess the need for mental health Restraints treatment. ☒ ☐ ☐ BSCC interviewed Behavioral Health personnel. The medical and SPY Behavioral health staff provide ongoing review and assessment while a youth is in mechanical or any type of restraint. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Continuous direct visual supervision shall be conducted Juvenile Justice Center Policy and Procedure to ensure that the restraints are properly employed, and (JJCPP) Policy 10.17: Use of Physical to ensure the safety and well-being of the youth. Restraints Observations of the youth's behavior and any staff interventions shall be documented at least every 15 ☒ ☐ ☐ minutes, with actual time of the documentation recorded. Through documentation review and interviews with detention and medical staff, BSCC staff confirmed that the youth remain under constant supervision until the restraints are removed. In addition to the requirements above, policies and Juvenile Justice Center Policy and Procedure procedures shall address: (JJCPP) Policy 10.17: Use of Physical Restraints (a) documentation of the circumstances leading to an Juvenile Justice Center Policy and Procedure application of restraints. (JJCPP) Policy 10.17: Use of Physical Restraints ☒ ☐ ☐ BSCC observed the SFJJC is well-versed in documenting incidents and providing appropriate debriefing and critique following an incident. (b) known medical conditions that would contraindicate Juvenile Justice Center Policy and Procedure certain restraint devices and/or techniques. ☒ ☐ ☐ (JJCPP) Policy 10.17: Use of Physical Restraints (c) acceptable restraint devices. Juvenile Justice Center Policy and Procedure (JJCPP) Policy 10.17: Use of Physical Restraints ☒ ☐ ☐ Physical restraints utilized: • Handcuffs • Leg shackles • Zip Ties (d) signs or symptoms which should result in Juvenile Justice Center Policy and Procedure immediate medical/mental health referral. ☒ ☐ ☐ (JJCPP) Policy 10.17: Use of Physical Restraints (e) availability of cardiopulmonary resuscitation Juvenile Justice Center Policy and Procedure equipment. ☒ ☐ ☐ (JJCPP) Policy 10.17: Use of Physical Restraints 7517 San Francisco Juvenile Justice Center PRO 23-24 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) protective housing of restrained youth. While in Juvenile Justice Center Policy and Procedure restraint devices, all youth shall be housed alone or (JJCPP) Policy 10.17: Use of Physical in a specified housing area for restrained youth Restraints which makes provision to protect the youth from ☒ ☐ ☐ abuse. The youth remain under constant supervision until the restraints are removed. (g) provision for hydration and sanitation needs. Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 10.17: Use of Physical Restraints (h) exercising of extremities. Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 10.17: Use of Physical Restraints 1358.5 USE OF RESTRAINT DEVICES FOR Juvenile Justice Center Policy and Procedure MOVEMENT AND TRANSPORTATION WITHIN THE (JJCPP) Policy 10.08: Use of Restraints FACILITY. Devices for Movement and Transportation Within the Facility The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health BSCC staff reviewed incident reports for this director, shall develop and implement written policies regulation, mostly involving mutual physical and procedures for the use of restraint devices when combat between youth. In all cases, the purpose is for movement or transportation within the ☒ ☐ ☐ mechanical restraints were used to move a facility that shall include the following: combative youth to his/her room. The observations and documentation were complete. Reports describe the incident and justify the use of restraints for each application of restraints used. (a) identification of acceptable restraint devices, staff Juvenile Justice Center Policy and Procedure approved to utilize restraint devices and the (JJCPP) Policy 10.08: Use of Restraints required training. Devices for Movement and Transportation Within the Facility ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023 7517 San Francisco Juvenile Justice Center PRO 23-24 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) the circumstances leading to the application of Juvenile Justice Center Policy and Procedure restraints must be documented. (JJCPP) Policy 10.08: Use of Restraints Devices for Movement and Transportation Within the Facility ☒ ☐ ☐ A “Mechanical Restraint Determination” form is utilized to determine and approve if restraints are needed during movement within the facility complex. Most occurrences were during court escorts. (c) an individual assessment of the need to apply Juvenile Justice Center Policy and Procedure restraints for movement or transportation that (JJCPP) Policy 10.08: Use of Restraints includes consideration of less restrictive Devices for Movement and Transportation alternatives, consideration of a youth’s known Within the Facility ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Juvenile Justice Center Policy and Procedure with a clearly defined expectation that restraint (JJCPP) Policy 10.08: Use of Restraints ☒ ☐ ☐ devices shall not be used for the purposes of Devices for Movement and Transportation discipline or retaliation. Within the Facility (e) the use of restraints on pregnant youth is limited in Juvenile Justice Center Policy and Procedure accordance with Penal Code Section6030(f) and (JJCPP) Policy 10.08: Use of Restraints ☒ ☐ ☐ Welfare and Institutions Code Section 222. Devices for Movement and Transportation Within the Facility 1359 SAFETY ROOM PROCEDURES Juvenile Justice Center Policy and Procedure (JJCPP) Policy 9.04: Safety Rooms (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and During the physical inspection, BSCC procedures governing the use of safety rooms, as identified two safety rooms in the facility described in Title 24, Part 2, Section 1230.1.13. The complex. One is in the intake area and the room shall be used to hold only those youth who other is in a living unit. The agency currently present an immediate danger to themselves or uses both locations for storage. others, who exhibit behavior which results in the destruction of property, or reveals the intent to ☒ ☐ ☐ cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as A Safety Room policy exists. However, a substitute for treatment. Policies and procedures operationally, the safety room is not used. shall: Policy indicates that the use of the safety rooms is prohibited. The Living Area Space Evaluation has been updated to reflect this change in usage. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) include provisions for administration of Juvenile Justice Center Policy and Procedure necessary nutrition and fluids, access to a (JJCPP) Policy 9.04: Safety Rooms toilet, and suitable clothing to provide for privacy; ☐ ☐ ☒ Policy indicates that the use of the safety rooms is prohibited. Therefore, sections (a)(1) through (d) are currently not applicable to this regulation. (2) provide for approval of the facility manager, or Juvenile Justice Center Policy and Procedure designee, before a youth is placed into a safety (JJCPP) Policy 9.04: Safety Rooms room; ☐ ☐ ☒ Policy indicates that the use of the safety rooms is prohibited. (3) provide for continuous direct visual supervision Juvenile Justice Center Policy and Procedure and documentation of the youth's behavior and (JJCPP) Policy 9.04: Safety Rooms any staff interventions every 15 minutes, with ☐ ☐ ☒ actual time recorded; Policy indicates that the use of the safety rooms is prohibited. (4) provide that the youth shall be evaluated by the Juvenile Justice Center Policy and Procedure facility manager, or designee, every four hours; (JJCPP) Policy 9.04: Safety Rooms ☐ ☐ ☒ Policy indicates that the use of the safety rooms is prohibited. (5) provide for immediate medical assessment, Juvenile Justice Center Policy and Procedure where appropriate, or an assessment at the (JJCPP) Policy 9.04: Safety Rooms next daily sick call; and, ☐ ☐ ☒ Policy indicates that the use of the safety rooms is prohibited. (6) provide a process for documenting the reason Juvenile Justice Center Policy and Procedure for placement, including attempts to use less (JJCPP) Policy 9.04: Safety Rooms restrictive means of control, and decisions to ☐ ☐ ☒ continue and end placement. Policy indicates that the use of the safety rooms is prohibited. (b) The placement of a youth in the safety room shall be Juvenile Justice Center Policy and Procedure ☐ ☐ ☒ accomplished in accordance with the following: (JJCPP) Policy 9.04: Safety Rooms (1) safety room shall not be used before other less Juvenile Justice Center Policy and Procedure restrictive options have been attempted and (JJCPP) Policy 9.04: Safety Rooms exhausted, unless attempting those options ☐ ☐ ☒ poses a threat to the safety or security of any youth or staff. Policy indicates that the use of the safety rooms is prohibited. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) safety room shall not be used for the purposes Juvenile Justice Center Policy and Procedure of punishment, coercion, convenience, or (JJCPP) Policy 9.04: Safety Rooms retaliation by staff. ☐ ☐ ☒ Policy indicates that the use of the safety rooms is prohibited. (3) safety room shall not be used to the extent that Juvenile Justice Center Policy and Procedure it compromises the mental and physical health (JJCPP) Policy 9.04: Safety Rooms of the youth. ☐ ☐ ☒ Policy indicates that the use of the safety rooms is prohibited. (c) A youth may be held up to four hours in the safety Juvenile Justice Center Policy and Procedure room. After the youth has been held in the safety (JJCPP) Policy 9.04: Safety Rooms room for a period of four hours, staff shall do one or ☐ ☐ ☒ more of the following: Policy indicates that the use of the safety rooms is prohibited. (1) return the youth to general population. Juvenile Justice Center Policy and Procedure ☐ ☐ ☒ (JJCPP) Policy 9.04: Safety Rooms (2) consult with mental health or medical staff, Juvenile Justice Center Policy and Procedure ☐ ☐ ☒ (JJCPP) Policy 9.04: Safety Rooms (3) develop an individualized plan that includes the Juvenile Justice Center Policy and Procedure ☐ ☐ ☒ goals and objectives to be met in order to (JJCPP) Policy 9.04: Safety Rooms reintegrate the youth to general population. (d) If confinement in the safety room must be extended Juvenile Justice Center Policy and Procedure beyond four hours, staff shall develop an (JJCPP) Policy 9.04: Safety Rooms individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general Policy indicates that the use of the safety population. rooms is prohibited. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1360 SEARCHES Juvenile Justice Center Policy and Procedure (JJCPP) Section 10.10: Searches The facility administrator shall develop and implement written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures Facility staff utilize the below search shall provide that: protocols: • Pat Down Search • Metal Detector Search • Visual Search (Strip) ☒ ☐ ☐ • Room Search • Unit Search • Facility Search Strip searches require a prior supervisory approval. All visitors are also subject to search prior to entrance into the facility. (a) Searches shall be conducted to ensure the safety Juvenile Justice Center Policy and Procedure and security of the facility, public, visitors, youth, ☒ ☐ ☐ (JJCPP) Section 10.10: Searches and staff. (b) Searches shall be conducted in a manner that Juvenile Justice Center Policy and Procedure preserves the privacy and dignity of the person (JJCPP) Section 10.10: Searches being searched and shall not be conducted for harassment or as a form of discipline or punishment. ☒ ☐ ☐ BSCC interviewed youth housed at SFJJC who confirmed the search process conducted by detention staff during booking, or any other time is done with dignity and preserves the privacy of the youth being searched. (c) Strip searches and visual or physical body cavity Juvenile Justice Center Policy and Procedure searches shall comply with Penal Code Section (JJCPP) Section 10.10: Searches 4030. ☒ ☐ ☐ The facility maintains expectations for strip searches pursuant to PC 4030, for pre- detention youth and post-detention youth. All strip searches are approved in advance of the search. (d) Physical body cavity searches shall only be Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ conducted by a medical professional. (JJCPP) Section 10.10: Searches 7517 San Francisco Juvenile Justice Center PRO 23-24 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Any youth held after a detention hearing shall only Juvenile Justice Center Policy and Procedure be strip searched with prior approval of a supervisor (JJCPP) Section 10.10: Searches when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ comply with Section 1352.5. (JJCPP) Section 10.10: Searches (g) Cross-gender pat-down searches and strip Juvenile Justice Center Policy and Procedure searches are prohibited except in exigent (JJCPP) Section 10.10: Searches circumstances or when conducted by a medical ☒ ☐ ☐ professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Juvenile Justice Center Policy and Procedure (JJCPP) Policy 5.05: Youth Grievances The facility administrator shall develop and implement written policies and procedures whereby any youth may appeal and have resolved grievances relating to any BSCC staff reviewed the 15 most recent condition of confinement, including but not limited to grievance examples submitted by youth health care services, classification decisions, program ☒ ☐ ☐ housed at the facility. BSCC staff also participation, telephone, mail or visiting procedures, interviewed youth housed at the facility, as food, clothing, bedding, mistreatment, harassment or well as detention staff. The resolution of violations of the nondiscrimination policy. There shall be grievances within 72 hours is noted as very no time limit on filing grievances. Policies and commendable efforts to discuss youths’ procedures shall include provisions whereby the facility concerns. manager ensures: (a) a grievance form and instructions for registering a Juvenile Justice Center Policy and Procedure grievance, which includes provisions for the youth (JJCPP) Policy 5.05: Youth Grievances to have free access to the form; We interviewed multiple youth who indicated that during the intake and orientation process, the grievance procedure was clearly explained. The youth were also aware of the ☒ ☐ ☐ grievance procedures and the location of the grievances and the grievance lockbox. During our physical inspection, we observed that grievances were readily available to youth. In addition, grievance lock boxes were in the housing units to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file Juvenile Justice Center Policy and Procedure the grievance or to deliver the form to any youth (JJCPP) Policy 5.05: Youth Grievances ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ staff level; (JJCPP) Policy 5.05: Youth Grievances 7517 San Francisco Juvenile Justice Center PRO 23-24 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provision for a prompt review and initial response to Juvenile Justice Center Policy and Procedure grievances within three (3) business days, (JJCPP) Policy 5.05: Youth Grievances grievances that relate to health and safety issues must be addressed immediately; ☒ ☐ ☐ BSCC reviewed random grievances. The resolution of grievances within 72 hours is noted as very commendable efforts to discuss youths’ concerns. (1) The youth may elect to be present to explain Juvenile Justice Center Policy and Procedure his/her version of the grievance to a person not (JJCPP) Policy 5.05: Youth Grievances ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ the facility administrator to assist the youth. (JJCPP) Policy 5.05: Youth Grievances (e) provision for a written response to the grievance Juvenile Justice Center Policy and Procedure which includes the reasons for the decisions; (JJCPP) Policy 5.05: Youth Grievances ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond professionally. (f) a system which provides that any appeal of a Juvenile Justice Center Policy and Procedure grievance shall be heard by a person not directly (JJCPP) Policy 5.05: Youth Grievances involved in the circumstances which led to the grievance; ☒ ☐ ☐ The facility has an ombudsperson, who is a neutral, 3rd party, non-probation entity, who meets with each youth that files a grievance. (g) resolution of the grievance must occur within ten Juvenile Justice Center Policy and Procedure (10) business days unless circumstances dictate a (JJCPP) Policy 5.05: Youth Grievances longer time frame. The youth shall be notified of any delay; and, ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond to grievances in a timely fashion. (h) the policy shall provide multiple internal and Juvenile Justice Center Policy and Procedure external methods to report sexual abuse and sexual (JJCPP) Policy 5.05: Youth Grievances; harassment. Policy 5.07 Prison Rape Elimination Act (PREA) ☒ ☐ ☐ During the intake and orientation process, youth are provided multiple internal and external methods to report inappropriate behaviors of any kind. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Whether or not associated with a grievance, concerns Juvenile Justice Center Policy and Procedure of parents, guardians, staff or other parties shall be (JJCPP) Policy 5.05: Youth Grievances ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.17: Incident Records and A written report of all incidents which result in physical Reports harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be maintained. Such written record shall be prepared by the ☒ ☐ ☐ Throughout the inspection process, written staff and submitted to the facility manager by the end of reports of various incidents were requested the shift, unless additional time is necessary and and received. In review, SFJJC incident authorized by the facility manager or designee. reports are written and prepared as required by Title 15 minimum standards. 1363 USE OF REASONABLE FORCE TO COLLECT Special Program for Youth (SPY), Policy DNA SPECIMENS, SAMPLES, IMPRESSIONS 1.1452 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections Per policy, SPY medical personnel will not personnel including peace officers, may employ perform physical examinations of any kind for reasonable force to collect blood specimens, saliva the purpose of evidence collection for samples, and thumb or palm print impressions from processing of charges against a detainee. individuals who are required to provide such samples, specimens or impressions pursuant to ☐ ☐ ☒ Penal Code Section 296 and who refuse following written or oral request. DNA as ordered is collected by the Casework Probation Officer. Use of force to collect DNA is not authorized at SFJJC. Section 10.16: Use of Force prohibits the utilization of force to collect DNA samples. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☐ ☐ ☒ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the ☐ ☐ ☒ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects ☐ ☐ ☒ the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (a) School Programs Programs The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee Per Title 15, Section 1313 County Inspection pursuant to applicable State laws. The school and facility and Evaluation of Building and Grounds (d), administrators shall develop and implement written policy the facility was evaluated on October 23, and procedures to ensure communication and 2023. As of the date of this report, the coordination between educators and probation staff. evaluation report is pending. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to BSCC staff interviewed education staff, Sylvia use technology to facilitate learning and ensure safe Lepe Reyes (Principal). BSCC staff also technology practices. The facility administrator shall ☒ ☐ ☐ interviewed youth detained at the facility. The request an annual review of each required element of the facility classrooms were also physically program by the Superintendent of Schools, and a report inspected. or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be Youth in detention are afforded Common delegated to the principal or any other staff of any Core classroom instruction. Woodside juvenile court school site. The Superintendent of Schools Learning Center provides a well-rounded shall conduct this review in conjunction with a qualified Western Association of Schools and Colleges outside agency or individual. Upon receipt of the review, (WASC) accredited education program to the facility administrator or designee shall review each youth in San Francisco County's Juvenile item with the Superintendent of Schools and shall take Justice Center. whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education The facility school program shall comply with the State Programs Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational In part, compliance was confirmed as part of program offerings. As stated in the 2009 California the required annual, Title 15, Regulations, Standards for the Teaching Profession, teachers shall Section 1313 County Inspection and establish and maintain learning environments that are Evaluation of Building and Grounds physically, emotionally, and intellectually safe. Youth evaluation. The facility was evaluated on shall be provided a rigorous, quality educational program ☒ ☐ ☐ October 23, 2023. that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. BSCC interviewed education staff, as well as youth detained at the facility. We also physically inspected classrooms. As a result, BSCC found that the learning environment and the quality of educational programming meets the Title 15 minimum standards for this regulation. All youth shall be treated equally, and the education Juvenile Justice Center Policy and Procedure program shall be free from discriminatory action. Staff (JJCPP) Section 8.07: Youth Education shall refer to transgender, intersex and gender- Programs nonconforming youth by their preferred name and gender. BSCC interviewed education staff, as well as ☒ ☐ ☐ youth detained at the facility. We also physically inspected classrooms. As a result, BSCC found that the learning environment and the quality of educational programming meets the Title 15 minimum standards for this regulation. (1) The course of study shall comply with the State Juvenile Justice Center Policy and Procedure Education Code and include, but not be limited (JJCPP) Section 8.07: Youth Education to, courses required for high school graduation. Programs The primary courses of study are Math, ☒ ☐ ☐ English, Science, Social Science, PE, and Art. Per the annual education services evaluation, SFJJC meets Title 15 minimum standards for this regulation. (2) Information and preparation for the High School Juvenile Justice Center Policy and Procedure Equivalency Test as approved by the California (JJCPP) Section 8.07: Youth Education ☒ ☐ ☐ Department of Education shall be made Programs available to eligible youth. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Youth shall be informed of post-secondary Juvenile Justice Center Policy and Procedure education and vocational opportunities. (JJCPP) Section 8.07: Youth Education Programs The educational services program assists current students and high school graduates ☒ ☐ ☐ with enrolling in online college. The facility has implemented the “Incarcerated to College” (ITC) program. ITC is a Career Training Education college readiness course designed to be taught inside juvenile facilities and allow students to earn CTE credits towards graduation. (4) Administration of the High School Equivalency Juvenile Justice Center Policy and Procedure Tests as approved by the California Department (JJCPP) Section 8.07: Youth Education ☒ ☐ ☐ of Education, shall be made available when Programs possible. (5) Supplemental instruction shall be afforded to Juvenile Justice Center Policy and Procedure youth who do not demonstrate sufficient (JJCPP) Section 8.07: Youth Education progress towards grade level standards. Programs ☒ ☐ ☐ The education services program employs three transitional specialists who are individually assigned to specific youth that need assistance with their learning plans. (6) The minimum school day shall be consistent with Juvenile Justice Center Policy and Procedure State Education Code Requirements for juvenile (JJCPP) Section 8.07: Youth Education court schools. The facility administrator, in Programs conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional The school day is Monday through Friday, day. Absences, time out of class or educational from 8:45 PM to 2:45 PM. instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth Juvenile Justice Center Policy and Procedure regardless of classification, housing, security (JJCPP) Section 8.07: Youth Education status, disciplinary or separation status, Programs including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education BSCC interviewed youth housed at the includes, but is not limited to, related services as facility, detention staff, and education services provided in a youth’s Section 504 Plan or personnel to confirm compliance with this Individualized Education Program (IEP). regulation. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) School Discipline Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (1) Positive behavior management will be Programs implemented to reduce the need for disciplinary action in the school setting and be integrated into ☒ ☐ ☐ the facility's overall behavioral management plan Youth’s behavior in school is integrated into and security system. the facility’s behavior modification point system. (2) School staff shall be advised of administrative Juvenile Justice Center Policy and Procedure decisions made by probation staff that may (JJCPP) Section 8.07: Youth Education affect the educational programming of students. Programs ☒ ☐ ☐ Via interviews with education services, SFJJC staff effectively communicate administrative decisions that may affect educational programming. (3) Except as otherwise provided by the State Juvenile Justice Center Policy and Procedure Education Code, expulsion/suspension from (JJCPP) Section 8.07: Youth Education school shall be imposed only when other means Programs of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Juvenile Justice Center Policy and Procedure education staff will develop policies and (JJCPP) Section 8.07: Youth Education procedures that address the rights of any Programs student who has continuing difficulty completing a school day. ☒ ☐ ☐ The education services program employs three transitional specialists who are individually assigned to specific youth that need assistance with their learning plans. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (1) State and federal laws and regulations shall be Programs observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of Per the annual education services evaluation, alternative placements, manifestation determination reviews, and implementation of SFJJC meets Title 15 minimum standards for ☒ ☐ ☐ Section 504 Plans and Individualized Education this regulation. Programs. There is an extra help teacher who provides one-on-one teaching assistance to IEP students and students that may need extra help. (2) Youth identified as English Learners (EL) shall be Juvenile Justice Center Policy and Procedure afforded an educational program that addresses (JJCPP) Section 8.07: Youth Education their language needs pursuant to all applicable Programs state and federal laws and regulations governing programs for EL students. ☒ ☐ ☐ Per the annual education services evaluation, SFJJC meets Title 15 minimum standards for this regulation. (e) Educational Screening and Admission Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (1) Youth shall be interviewed after admittance and ☒ ☐ ☐ Programs a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 8.07: Youth Education Programs (B) Home Language Survey and the results of Juvenile Justice Center Policy and Procedure the State Test used for English language ☒ ☐ ☐ (JJCPP) Section 8.07: Youth Education proficiency; Programs (C) Needs and services of special populations Juvenile Justice Center Policy and Procedure as defined by the State Education Code, (JJCPP) Section 8.07: Youth Education including but not limited to, students with Programs special needs. ☒ ☐ ☐ There is an extra help teacher who provides one-on-one teaching assistance to IEP students and students that may need extra help. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) Discipline problems. Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education Programs ☒ ☐ ☐ Youth’s behavior in school is integrated into the facility’s behavior modification point system. (2) Youth will be immediately enrolled in school. Juvenile Justice Center Policy and Procedure Educational staff shall conduct an assessment (JJCPP) Section 8.07: Youth Education to determine the youth's general academic ☒ ☐ ☐ Programs functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Juvenile Justice Center Policy and Procedure education plan shall be developed for each (JJCPP) Section 8.07: Youth Education youth within five school days. Programs ☒ ☐ ☐ The education services program employs three transitional specialists who are individually assigned to specific youth that need assistance with their learning plans. (4) Upon enrollment, education staff shall comply Juvenile Justice Center Policy and Procedure with the State Education Code and request the (JJCPP) Section 8.07: Youth Education youth's records from his/her prior school(s), Programs including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ The Education department employs a school immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the personnel (Office Assistant) who performs the youth's educational plan shall be reviewed with duties of the School Registrar to ensure the youth and modified as needed. Youth should compliance with this regulation. be informed of the credits they need to graduate. (f) Educational Reporting Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (1) The complete facility educational record of the Programs youth shall be forwarded to the next educational placement in accordance with the State ☒ ☐ ☐ Education Code. The Education department employs a school personnel (Office Assistant) who performs the duties of the School Registrar to ensure compliance with this regulation. (2) The County Superintendent of Schools shall Juvenile Justice Center Policy and Procedure provide appropriate credit (full or partial) for (JJCPP) Section 8.07: Youth Education ☒ ☐ ☐ course work completed while in juvenile court Programs school in accordance with the State Education Code. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Transition and Re-Entry Planning Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (1) The Superintendent of Schools and the Chief Programs Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an Individually assigned Transition Specialist education transition plan, in accordance with the State Education Code and in alignment with Title assists the youth with educational transition 15, Minimum Standards for Juvenile Facilities, plans through next step recommendations. Section 1355. (h) Post-Secondary Education Opportunities Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (1) The school and facility administrator should, Programs whenever possible, collaborate with local post- secondary education providers to facilitate access to educational and vocational ☒ ☐ ☐ Youth have an opportunity and are opportunities for youth that considers the use of technology to implement these programs. encouraged to enroll in online post-secondary courses. Incarceration to College program is to educate youth about post-secondary educational options. 1371 PROGRAMS, RECREATION, AND Juvenile Justice Center Policy and Procedure EXERCISE. (JJCPP) Policy 8.09: Programs, Recreation and Exercise The facility administrator shall develop and implement written policies and procedures for programs, BSCC staff reviewed the program’s Exercise recreation, and exercise for all youth. The intent is to and Recreation policy and procedure, logs, minimize the amount of time youth are in their rooms or ☒ ☐ ☐ and pertinent documentation for the months their bed area. of March, April, and May 2023. The facility’s policy and procedure are applicable to the elements of this regulation, as required. Juvenile facilities shall provide the opportunity for Juvenile Justice Center Policy and Procedure programs, recreation, and exercise a minimum of three (JJCPP) Policy 8.09: Programs, Recreation hours a day during the week and five hours a day each and Exercise ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A youth’s participation in programs, recreation, and Juvenile Justice Center Policy and Procedure exercise may be suspended only upon a written finding (JJCPP) Policy 8.09: Programs, Recreation by the administrator/manager or designee that a youth and Exercise represents a threat to the safety and security of the facility. BSCC observed that a youth, who had physical injuries that did not permit him to be around other youth, was admitted to the facility and placed on Unit 5 (Quarantine unit). Initially, the programming, exercise, and recreation requirements for unit 5 youth ☒ ☐ ☐ became inconsistent with the unit programming schedule that made it challenging to confirm required programming occurred. BSCC provided technical assistance by ensuring that the facility understands that to maintain compliance during circumstances as mentioned above, all youth must receive programming, exercise, recreation, even while on quarantine. Such program, recreation, and exercise schedule shall Juvenile Justice Center Policy and Procedure be posted in the living units. (JJCPP) Policy 8.09: Programs, Recreation and Exercise ☒ ☐ ☐ During the physical inspection of both facilities, BSCC observed program and recreation schedule calendars posted in the living units. There will be a written annual review of the programs, Juvenile Justice Center Policy and Procedure recreation, and exercise by the responsible agency to (JJCPP) Policy 8.09: Programs, Recreation ensure content offered is current, consistent, and and Exercise relevant to the population. A letter dated June 9, 2023, was provided by ☒ ☐ ☐ Shane Thomas, Director of Juvenile Facilities. The letter confirmed an annual review of the programs, recreation, and exercise was conducted. Further, that the content was found to be current, consistent, and relevant to the population being held at SFJJC. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the Juvenile Justice Center Policy and Procedure opportunity for at least one hour of daily (JJCPP) Policy 8.09: Programs, Recreation programming to include, but not be limited to, trauma and Exercise focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions In review of program activity logs, interviews and activities designed to reduce recidivism. These with youth housed at the facility, detention programs should be based on the youth’s individual staff, behavioral health staff, and education needs as required by Sections 1355 and 1356. Such service staff, compliance was confirmed. programs may be provided under the direction of the However, based on the Programming Chief Probation Officer or the County Office of Calendar, it was challenging to determine that Education and can be administered by county 1 hour of structured programming occurred partners such as mental health agencies, community daily in units; specifically, in unit 5, the based organizations, faith-based organizations or quarantine unit. Probation staff. ☒ ☐ ☐ Programs may include but are not limited to: BSCC provided technical assistance in recommending that, to ensure ongoing compliance, the program calendar shall be updated and closely aligned to what is happening in the housing units in real time. Further, required by this regulation, one hour of structured programming shall occur daily. BSCC staff was impressed with the collaborative programming efforts that the agency has with education services. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.09: Programs, Recreation (2) Management of Stress and Trauma; and Exercise (3) Anger Management; (4) Conflict Resolution; The programs offered at the facility include, but are not limited to: (5) Juvenile Justice System; (6) Trauma-related interventions; Incarceration to College (ITC); Life Skills (7) Victim Awareness; Mentoring; The Art of Yoga; Virtual Learning (8) Self-Improvement; program (Meditation Education); Restorative Justice; Career Specialization and Education; (9) Parenting Skills and support; The Beat Within; Sunset Music/Art; Omega ☒ ☐ ☐ (10) Tolerance and Diversity; Boys Club; Anger Management; and Drug and Alcohol Counseling. (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Juvenile Justice Center Policy and Procedure opportunity for at least one hour of daily access to (JJCPP) Policy 8.09: Programs, Recreation unscheduled activities such as leisure reading, letter and Exercise writing, and entertainment. Activities shall be supervised and include orientation and may include ☒ ☐ ☐ coaching of youth. In review of program activity logs and interviews with youth housed at the facility and detention staff, SFJJC complies with the Title 15 minimum standards for this regulation. (c) Exercise. All youth shall be provided with the Juvenile Justice Center Policy and Procedure opportunity for at least one hour of large muscle (JJCPP) Policy 8.09: Programs, Recreation activity each day. and Exercise ☒ ☐ ☐ In review of program activity logs and interviews with youth housed at the facility and detention staff, SFJJC complies with this regulation. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The administrator/manager may suspend, for a period Juvenile Justice Center Policy and Procedure not to exceed 24 hours, access to recreation and (JJCPP) Policy 8.09: Programs, Recreation programs. The administrator/manager shall document ☒ ☐ ☐ and Exercise the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.10: Religious Programming The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.10: Religious Programming ☒ ☐ ☐ Through interviews with youth housed at the facility and a review of the programming schedules, BSCC staff was able to determine that SFJJC complies with this regulation. (b) availability of clergy; and, Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.10: Religious Programming ☒ ☐ ☐ (c) availability of religious diets. Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.10: Religious Programming ☒ ☐ ☐ Per policy, the agency honors religious diets. The request for religious diets is made to medical staff. Medical staff informs the food service personnel of the religious diet request. 1373 WORK PROGRAM Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.11: Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7517 San Francisco Juvenile Justice Center PRO 23-24 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING Juvenile Justice Center Policy and Procedure (JJCPP) Policy 5.10: Youth Visiting The facility administrator shall develop and implement written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to BSCC staff reviewed visiting policy and receive visits by parents, guardians or persons standing ☒ ☐ ☐ procedure, visiting schedules, and logs for in loco parentis, and children of youth. Other family April, May, and June 2023. We also members, such as grandparents and siblings, and interviewed youth and detention staff. Based supportive adults, may be allowed to visit with the on information received and interviews, approval of the facility administrator or designee, and in BSCC staff conclude that SFJJC complies conjunction with the youth’s case plan or in the best with this regulation. interest of the youth. All visits shall occur at reasonable times, subject only to Juvenile Justice Center Policy and Procedure the limitations necessary to maintain order and security. (JJCPP) Policy 5.10: Youth Visiting Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Juvenile Justice Center Policy and Procedure per week. Visits may be supervised, but conversations (JJCPP) Policy 5.10: Youth Visiting shall not be monitored unless there is a security or safety need. BSCC staff reviewed visiting policy and ☒ ☐ ☐ procedure, visiting schedules, and interviewed youth and detention staff. Based on information received and interviews, BSCC staff concluded that SFJJC ensures youth have an opportunity to have visitation for a minimum of two hours per week. Provisions for special visits, in addition to the two-hour Juvenile Justice Center Policy and Procedure minimum and/or outside of the regular visiting hours, (JJCPP) Policy 5.10: Youth Visiting shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Juvenile Justice Center Policy and Procedure alternative, but not as a replacement, to in-person (JJCPP) Policy 5.10: Youth Visiting ☒ ☐ ☐ visiting. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1375 CORRESPONDENCE Juvenile Justice Center Policy and Procedure (JJCPP) Section 5.08: Mail The facility administrator shall develop and implement written policies and procedures for correspondence ☒ ☐ ☐ which provide that: Staff and youth interviews and a review of policy and procedures revealed compliance with this regulation. (a) there is no limitation on the volume of mail that youth Juvenile Justice Center Policy and Procedure may send or receive; (JJCPP) Policy 5.10: Youth Visiting ☒ ☐ ☐ (b) youth may send two letters per week postage free; Juvenile Justice Center Policy and Procedure (JJCPP) Policy 5.08: Mail ☒ ☐ ☐ (c) youth may correspond confidentially with state and Juvenile Justice Center Policy and Procedure federal courts, any member of the State Bar or holder (JJCPP) Policy 5.10: Youth Visiting of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Juvenile Justice Center Policy and Procedure in (c), may be read by staff only when there is (JJCPP) Policy 5.08: Mail ☒ ☐ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Juvenile Justice Center Policy and Procedure (JJCPP) Policy 5.09: Telephone Access The administrator of each juvenile facility shall develop and implement written policies and procedures to provide youth with access to telephone communications. The youth’s Probation Officer provides a list of authorized numbers that youth may call. Detention staff assist youth with ☒ ☐ ☐ communicating with the Probation Officer to add persons to the list of approved persons to be called. BSCC staff also interviewed youth to confirm compliance. 1377 ACCESS TO LEGAL SERVICES Juvenile Justice Center Policy and Procedure (JJCPP) Policy 5.01: Youth Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: BSCC staff interviewed detention staff and interviewed youth housed at the facility. We also reviewed policy and procedures. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) access, upon request by the youth, to licensed Juvenile Justice Center Policy and Procedure attorneys and their authorized representatives; ☒ ☐ ☐ (JJCPP) Policy 5.01: Youth Access to Legal Services (b) provision for confidential consultation with Juvenile Justice Center Policy and Procedure attorneys; and, ☒ ☐ ☐ (JJCPP) Policy 5.01: Youth Access to Legal Services (c) unlimited postage free, legal correspondence and Juvenile Justice Center Policy and Procedure cost-free telephone access as appropriate. ☒ ☐ ☐ (JJCPP) Policy 5.01: Youth Access to Legal Services 1390 DISCIPLINE Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due The facility administrator shall develop and implement Process written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☐ ☐ The facility has established rules outlined and Discipline shall be imposed at the least restrictive level supported by their Behavior Management which promotes the desired behavior and shall not System, which promotes and incentivizes include corporal punishment, group punishment, good behavior. Youth are aware of physical or psychological degradation. Deprivation of the expectations through positive behavior following is not permitted: interventions and supports. (a) bed and bedding; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 1390 and 1391: Discipline and Due Process (b) daily shower, access to drinking fountain, toilet and Juvenile Justice Center Policy and Procedure personal hygiene items, and clean clothing; (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ BSCC staff interviewed youth and detention staff, physically inspected the facility, and randomly tested the functionality of toilets and drinking fountains to confirm compliance. (c) full nutrition; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (d) contact with parent or attorney; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (e) exercise; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process 7517 San Francisco Juvenile Justice Center PRO 23-24 - 74 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) medical services and counseling; Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ (g) religious services; Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ BSCC staff interviewed youth and detention staff and reviewed documentation to determine compliance. (h) clean and sanitary living conditions; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (i) the right to send and receive mail; Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ BSCC staff interviewed youth and detention staff and reviewed documentation to determine compliance. (j) education; and, Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ BSCC staff interviewed youth, detention staff and education services staff to confirm compliance. (k) rehabilitative programming. Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ BSCC staff interviewed youth housed at the facilities and Senior Juvenile Hall Counselors. Through our interviews and inspection of documentations, we were able to conclude that SFJJC meets Title 15 minimum standards for this regulation. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 75 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct Juvenile Justice Center Policy and Procedure and disciplinary penalties to guide the conduct of youth. (JJCPP) Policy 8.03: Discipline and Due Such rules and penalties shall include both major Process violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision shall be made to provide accessible ☒ ☐ ☐ BSCC staff observed the facility rules posted information to youth with disabilities, limited English on the housing unit walls. Youth also sign an proficiency, or limited literacy. orientation acknowledgment during the orientation process. 1391 DISCIPLINE PROCESS Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due The facility administrator shall develop and implement ☒ ☐ ☐ Process written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Juvenile Justice Center Policy and Procedure discipline for violation of rules; ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (b) prohibiting discipline to be delegated to any youth; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (c) definition of major and minor rule violations and Juvenile Justice Center Policy and Procedure their consequences, and due process (JJCPP) Policy 8.03: Discipline and Due requirements; Process Policy articulates that during the orientation ☒ ☐ ☐ process, the minor, moderate, and major rule violations, as well as sanctions and due process requirements, are explained to each youth. BSCC staff also interviewed youth and observed that the rules posted were available to youth to review. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 76 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) trauma-informed approaches and positive behavior Juvenile Justice Center Policy and Procedure interventions; (JJCPP) Policy 8.03: Discipline and Due Process The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. ☒ ☐ ☐ The facility’s policies and procedures ensure that detention staff makes use of training that ensures developmentally appropriate, trauma-informed approaches to working with youths while implementing positive behavior intervention. (e) minor rule violations may be handled informally by Juvenile Justice Center Policy and Procedure counseling, advising the youth of expected conduct (JJCPP) Policy 8.03: Discipline and Due imposing a minor consequence. Discipline shall be Process accompanied by written documentation and a ☒ ☐ ☐ policy of review and appeal to a supervisor; and, BSCC staff reviewed the policy, reviewed discipline sheets, interviewed youth housed at the facility, and interviewed detention staff. (f) major rule violations and the discipline process Juvenile Justice Center Policy and Procedure shall be documented and require the following: (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ Youth are oriented and understand that major rule violations are violations that directly affect the safety and security of the facility, and/or disrupt the normal operation of the facility and programming. (1) written notice of violation prior to a hearing; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (2) accommodations provided to youth with Juvenile Justice Center Policy and Procedure disabilities, limited literacy, and English ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due language learners; Process (3) hearing by a person who is not a party to the Juvenile Justice Center Policy and Procedure incident; ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process 7517 San Francisco Juvenile Justice Center PRO 23-24 - 77 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) opportunity for the youth to be heard, present Juvenile Justice Center Policy and Procedure evidence and testimony; (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ The facility does well in documenting that youth are, in a timely manner, provided the opportunity to appeal a discipline being imposed. There is also a third-party Ombudsperson to assist the youth with the due process if needed. (5) provision for youth to be assisted by staff in the Juvenile Justice Center Policy and Procedure hearing process; ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (6) provision for administrative review. Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (g) violations that result in a removal from camp or Juvenile Justice Center Policy and Procedure commitment program, but not a return to court, will (JJCPP) Policy 8.03: Discipline and Due follow the due process provisions in subPolicy (e) Process above. ☒ ☐ ☐ The Juvenile facility is not a commitment program or a Camp. 1410 MANAGEMENT OF COMMUNICABLE Special Programs for Youth (SPY), Policy DISEASES. 1.1410: Management of Communicable Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local ☒ ☐ ☐ health officer, shall develop written policies and procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 7517 San Francisco Juvenile Justice Center PRO 23-24 - 78 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Intake health screening procedures; Special Programs for Youth (SPY), Policy 1.1410: Management of Communicable Diseases Annual inspections by San Francisco County Medical/Mental Health, Nutrition, and Environmental Health inspectors were conducted. The inspections were helpful in aiding in ensuring the elements of this regulation meet compliance with Title 15 ☒ ☐ ☐ minimum standards. The inspections were completed on September 13, 2023. A complete health appraisal will be conducted by Correctional Health Services staff on all youth within 96 hours (excluding holidays) on their admission into detention. BSCC staff interviewed medical personnel to help confirm compliance. (b) Identification of relevant symptoms; Special Programs for Youth (SPY), Policy ☒ ☐ ☐ 1.1410: Management of Communicable Diseases (c) Referral for medical evaluation; Special Programs for Youth (SPY), Policy 1.1410: Management of Communicable Diseases ☒ ☐ ☐ In addition to reviewing the above policy, BSCC staff interviewed medical personnel to provide additional confirmation of compliance. (d) Treatment responsibilities during detention; Special Programs for Youth (SPY), Policy ☒ ☐ ☐ 1.1410: Management of Communicable Diseases (e) Coordination with public and private community- Special Programs for Youth (SPY), Policy based resources for follow-up treatment; 1.1410: Management of Communicable Diseases Annual inspections by San Francisco County ☒ ☐ ☐ Medical/Mental Health, Nutrition, and Environmental Health inspectors were conducted. The inspections were helpful in aiding in ensuring the elements of this regulation comply with Title 15 minimum standards. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 79 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Applicable reporting requirements; and, Special Programs for Youth (SPY), Policy ☒ ☐ ☐ 1.1410: Management of Communicable Diseases (g) Strategies for handling disease outbreaks. Special Programs for Youth (SPY), Policy ☒ ☐ ☐ 1.1410: Management of Communicable Diseases The policies and procedures shall be updated as Special Programs for Youth (SPY), Policy necessary to reflect communicable disease priorities 1.1410: Management of Communicable identified by the local health officer and currently Diseases recommended public health interventions. ☒ ☐ ☐ Per policy, the physician and the facility administrator shall establish policies and procedures to ensure the quality and adequacy of healthcare services are assessed every two years. 1433 REQUESTS FOR HEALTH CARE SERVICES Special Programs for Youth (SPY), Policy (EXCERPT) 1.1433: Requests for Health Care Services The health administrator, in cooperation with the facility ☒ ☐ ☐ administrator, shall develop policy and procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.03 Clothing, Bedding and The youth’s personal clothing, undergarments and Linen footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Juvenile Justice Center Policy and Procedure laundered, in good repair, and free of holes and (JJCPP), Policy: 7.03 Clothing, Bedding and tears. Linen ☒ ☐ ☐ BSCC staff reviewed documentation, interviewed detention staff, and interviewed youth to determine that SFJJC complies with the Title 15 minimum standards for this regulation. (b) The standard issue of climatically suitable clothing Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ for youth shall consist of but not be limited to: (JJCPP), Policy: 7.03 Clothing (1) Socks and serviceable footwear; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen 7517 San Francisco Juvenile Justice Center PRO 23-24 - 80 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Outer garments; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen (3) New non-disposable underwear which shall Juvenile Justice Center Policy and Procedure remain with the youth throughout their stay, (JJCPP), Policy: 7.03 Clothing, Bedding and and; Linen ☒ ☐ ☐ BSCC staff reviewed documentation, interviewed detention staff, and interviewed youth to determine that SFJJC complies with the Title 15 minimum standards for this regulation. (4) Undergarments, that are freshly laundered and Juvenile Justice Center Policy and Procedure free of stains, including tee shirts and bras. (JJCPP), Policy: 7.03 Clothing, Bedding and Linen ☒ ☐ ☐ BSCC staff reviewed documentation, interviewed detention staff, and interviewed youth to determine that SFJJC complies with the Title 15 minimum standards for this regulation. (c) Clothing is laundered at the temperature required Juvenile Justice Center Policy and Procedure by local ordinances for the commercial laundries (JJCPP), Policy: 7.03 Clothing, Bedding and and dried completely in a mechanical dryer or other Linen ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen 1482 CLOTHING EXCHANGE Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.03 Clothing, Bedding and The facility administrator shall develop and implement Linen written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ BSCC staff reviewed documentation, frequent exchange, outer garments, except for interviewed detention staff, and interviewed footwear, shall be exchanged at least once each week. youth to determine that SFJJC complies with Tee shirts, bras, and underwear shall be exchanged the Title 15 minimum standards for this daily; youth shall receive their own underwear back at regulation. exchange. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 81 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1484 CONTROL OF VERMIN IN YOUTH’S Juvenile Justice Center Policy and Procedure PERSONAL CLOTHING (JJCPP), Policy: 7.03 Clothing, Bedding and Linen There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or Annual inspections by San Francisco County ☒ ☐ ☐ spread of vermin and ecto-parasites in all youth’s Medical/Mental Health, Nutrition, and personal clothing. Infested clothing shall be cleaned or Environmental Health inspectors were stored in a closed container so as to eradicate or stop conducted to ensure the elements of this the spread of the vermin. regulation meets compliance with Title 15 minimum standards. The inspections were completed on September 13, 2023. 1485 ISSUE OF PERSONAL CARE ITEMS Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 Showers and Personal There shall be written policies and site-specific Hygiene procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 Showers and Personal Hygiene ☒ ☐ ☐ BSCC staff interviewed youth, reviewed policy, and inspected intake documentation to determine that SFJJC complies with the Title 15 minimum standards for this regulation. (b) Toothpaste; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.04 Showers and Personal Hygiene (c) Soap; Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 Showers and Personal Hygiene ☒ ☐ ☐ We interviewed youth and inspected intake documentation to determine that SFJJC complies with the Title 15 minimum standards for this regulation. (d) Comb; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.04 Showers and Personal Hygiene 7517 San Francisco Juvenile Justice Center PRO 23-24 - 82 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Shaving implements; Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 Showers and Personal Hygiene ☒ ☐ ☐ BSCC staff interviewed youth, reviewed policy, and inspected intake documentation to determine that SFJJC complies with the Title 15 minimum standards for this regulation. (f) Deodorant; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.04 Showers and Personal Hygiene (g) Lotion; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.04 Showers and Personal Hygiene (h) Shampoo; and, Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.04 Showers and Personal Hygiene (i) Post-shower conditioning hair products. Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.04 Showers and Personal Hygiene Youth shall not be required to share any personal care Juvenile Justice Center Policy and Procedure items listed in items (a) through (d). Liquid soap (JJCPP), Policy: 7.04 Showers and Personal provided through a common dispenser is permitted. Hygiene Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared BSCC staff interviewed youth, reviewed among youth, shall be disinfected between individual policy, and inspected intake documentation to uses by the method prescribed by the State Board of determine that SFJJC complies with the Title Barbering and Cosmetology in Sections 979 and 980, 15 minimum standards for this regulation. Chapter 9, Title 16, California Code of Regulations. 7517 San Francisco Juvenile Justice Center PRO 23-24 - 83 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1486 PERSONAL HYGIENE Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 Showers and Personal There shall be written policies and site specific Hygiene procedures developed and implemented by the facility administrator for showering/bathing and brushing of teeth. Youth shall be permitted to shower/bathe up on Annual inspections by San Francisco County assignment to a housing unit and on a daily basis Medical/Mental Health, Nutrition, and thereafter and given an opportunity to brush their teeth Environmental Health inspectors were after each meal. conducted to ensure the elements of this ☒ ☐ ☐ regulation meet compliance with Title 15 minimum standards. The inspections were completed on September 13, 2023. BSCC staff also interviewed youth, reviewed policy, and inspected intake documentation to determine that SFJJC complies with the Title 15 minimum standards for this regulation. 1487 SHAVING Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 (a) Barbering Health Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ BSCC staff interviewed youth, reviewed opportunity to shave face and body hair. The facility policy, and inspected intake documentation to administrator may suspend this requirement in relation determine that SFJJC complies with the Title to youth who are considered to be a danger to 15 minimum standards for this regulation. themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 (a) Barbering Health; Hair care services shall be available in all juvenile Policy 7.04 Showers and Personal Hygiene facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.03 Clothing, Bedding and Clean laundered, suitable bedding and linens, in good Linen repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: ☒ ☐ ☐ BSCC staff interviewed youth, reviewed policy, and inspected intake documentation to determine that SFJJC complies with the Title 15 minimum standards for this regulation. (a) One mattress or mattress-pillow combination which Juvenile Justice Center Policy and Procedure meets the requirements of Section 1502 of these ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and regulations; Linen 7517 San Francisco Juvenile Justice Center PRO 23-24 - 84 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) One pillow and a pillow case unless provided for in Juvenile Justice Center Policy and Procedure (a) above; ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen (c) One mattress cover and a sheet or two sheets; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen (d) One towel; and, Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen (e) One blanket or more, up on request Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen 1501 BEDDING LINEN EXCHANGE Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.03 Clothing, Bedding and The facility administrator shall develop and implement Linen site specific written policies and procedures for the scheduled exchange of laundered bedding and linen issued to each youth housed. Washable items such as ☒ ☐ ☐ BSCC staff interviewed youth, reviewed sheets, mattress covers, pillow cases and towels shall policy, and inspected documentation to be exchanged for clean replacement at least once each determine that SFJJC complies with the Title week. 15 minimum standards for this regulation. The covering blanket shall be cleaned or laundered Juvenile Justice Center Policy and Procedure once a month. (JJCPP), Policy: 7.03 Clothing, Bedding and ☒ ☐ ☐ Linen 1510 FACILITY SANITATION, SAFETY AND Juvenile Justice Center Policy and Procedure MAINTENANCE (JJCPP), Policy: 11.04 Preventative Maintenance Program The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7517 San Francisco Juvenile Justice Center PRO 23-24 - 85 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 The facilities do not house WIC 300 minors MINORS except in exigent circumstances. Dependent or neglected minors who are defined under ☐ ☒ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). ☐ ☒ Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the ☐ ☐ ☒ facility in a manner that allows contact with minors. Violation 7517 San Francisco Juvenile Justice Center PRO 23-24 - 86 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7517 FACILITY: San Francisco Juvenile Justice Center TYPE: JH RC: 135 FIELD REPRESENTATIVE: Forrest Coleman DATE: June 15, 2023 ROOMS EACH ROOM COMMENTS Room # Each Room Total FIXTURES* Unit Applicable Size (L x W x H) or Designation Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds Admissions Safety 1998 1 (1) 9'2" x 9' 0 0 0 Ceiling height 10+' Holding 1998 1 (4) 9'2" x 7' 0 0 0 9'2" bench; capacity limited by area Holding 1998 1 (4) 9'2" x 7' 0 0 0 9'2" bench; capacity limited by area Holding 1998 1 (3) 9'2" x 5'10" 0 0 0 9'2" bench; capacity limited by area Holding 1998 1 (3) 9'2" x 6' 1 1 1 5' bench Medical Unit Concrete bench seating (7'8"). Interior door handle Holding 1998 1 (5) 7'8" x 11'3" 0 0 0 to be removed. Note: This unit contains four medical isolation rooms that are not rated. Unit 1 Double 1998 10 2 2 20 14'7" x 8'8" 1 1 1 Irregular shape Bench 29½" x 75½". Programmatically, these are Holding 1998 1 (1) 6'9" x 10'3" 1 1 1 one- person rooms. Dayroom 1998 1 Irregular 4 Required area 700 sq. ft. Area in excess of 700 shape sq. ft. Unit 2 Double 1998 10 2 2 20 14'7" x 8'8" 1 1 1 Irregular shape *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7517 San Francisco Juvenile Justice Center LASE 23-24 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total FIXTURES* Size (L x W x H) or Designation Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds Bench 29½" x 75½". Programmatically, these are Holding 1998 1 (1) 6'9" x 10'3" 1 1 1 one-person rooms. Dayroom 1998 1 Irregular 4 Required area 700 sq. ft. Area in excess of 700 shape sq. ft. Unit 3 Double 1998 10 2 2 20 14'7" x 8'8" 1 1 1 Irregular shape Bench 29½" x 75½". Programmatically, these are Holding 1998 1 (1) 6'9" x 10'3" 1 1 1 one-person rooms. Dayroom 1998 Irregular 4 Required area 700 sq. ft. Area in excess of 700 shape sq. ft. Unit 4 Double 1998 10 2 2 20 14'7" x 8'8" 1 1 1 Irregular shape Bench 29½" x 75½". Programmatically, these are Holding 1998 1 (1) 6'9" x 10'3" 1 1 1 one-person rooms. Dayroom 1998 1 Irregular 4 Required area 700 sq. ft. Area in excess of 700 shape sq. ft. Unit 5 Single 1998 20 1 1 20 7'7" x 10'11" 1 1 1 Irregular shape Dayroom 1998 1 Irregular 4 Approximately 1,952 sq. ft. shape Unit 6 Single 1998 20 1 1 20 7'7" x 10'11" 1 1 1 Irregular shape Safety 1998 1 (1) 9' x 7'9" Dayroom 1998 1 Irregular 4 Approximately 1,952 sq. ft. shape 2014-2016: Rated capacity – 150 2018-2020: Rated Capacity – 150 2020-2022: Rated Capacity changed to 135 due to new Secure Youth Treatment Facility being assigned to units 7 and 8 with a total rated capacity of 15 between the two units. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7517 San Francisco Juvenile Justice Center LASE 23-24 - 2 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7518 FACILITY NAME: FACILITY TYPE: San Francisco Secure Youth Treatment Facility (SFSYTF) Juvenile Hall PERSON(S) INTERVIEWED: Palei Otuhiva, Assistant Director; Shane Thomas, Facility Director; Gabriel Calvillo, Assistant Chief Probation Officer; Ian Coyle, Senior Counselor; Christian Anderson, JH Counselor; Patrick Dunson, Food Services Manager; Kathleen DaSilva, Dietician Consultant; Sylvia Lepe-Reyes, Principal; Catherine Alfonso, Charge Nurse; Mona Tahsini, Behavioral Health Director; 17-year- old male youth; numerous random youths. FIELD REPRESENTATIVE: DATE: Forrest Coleman June 12th through June 15th 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION The San Francisco Secure Youth Treatment OF BUILDING AND GROUNDS Facility (SFSYTF) is a housing unit within the San Francisco Juvenile Justice Center On an annual basis, or as otherwise required by law, (SFJJC). All Title 15 evaluations and building each juvenile facility administrator shall obtain a inspections pertaining to the SFJJC applies to documented inspection and evaluation from the the SFSYTF. following: This inspection was conducted six months into the first year of the 2023-2024 inspection cycle. Therefore, BSCC requested that the San Francisco Juvenile Justice Center (SFJJC) provide all "County Inspections and Evaluation of Grounds" inspection reports that occurred within a year of the current inspection date. In addition, we requested dates of pending annual reports that shall occur up to December 31, 2023. (A) County building inspection by agency designated by 2023: the Board of Supervisors to approve building safety; The building inspection was conducted on January 3, 2023, and completed by San ☐ ☒ ☐ Francisco County Building Inspector Carl Malchow. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Fire authority having jurisdiction, including a fire 2022: clearance as required by Health and Safety Code The fire inspection was completed by, San Section 13146.1 (a) and (b); Francisco Fire Department, H4 Inspector, Gil Intengan on December 21, 2022. ☐ ☐ ☒ 2023: No inspection reported or is required this year. Per California Code, Health, and Safety Code - HSC § 13146.1 (b), the inspections shall be made at least once every two years. (C) Local health officer, inspection in accordance with 2022: Health and Safety Code Section 101045; Medical/ Mental Health: Completed on November 8, 2022, and completed by the Regulatory Affairs Department, Zuckerberg San Francisco General Hospital. 2023: Medical/Mental Health: Completed September 13, 2023. Report pending. ☐ ☐ ☒ Nutrition: Completed on April 26, 2023, and completed by Priti Rane MS, RD, Director of Nutrition Services, SFDPH. Environmental Health: Completed on February 24, 2023, and completed by Nader Shatara, Senior Environmental Inspector In review, the SFSYTF complies with Title 15 minimum standards for this regulation. (D) County superintendent of schools on the adequacy 2023: Conducted on October 23, 2023. of educational services and facilities as required in ☒ ☐ ☐ Report pending. Section 1370; (E) Juvenile court as required by Section 209 of the 2023: A letter dated October 17, 2023, was Welfare and Institutions Code provided by Honorable Judge Monica Wiley ☐ ☐ certifying that the 2023 inspection occurred on ☒ October 10, 2023. No items of noncompliance were reported (F) Juvenile Justice Commission as required by Section The Juvenile Justice Commission conducts 229 of the Welfare and Institutions Code or Probation annual inspections of the facility. Commission as required by Section 240 of the Welfare and Institutions Code. ☐ ☐ ☒ 2023: Conducted on April 13, 2023, and completed by JJC commissioner Carol Salvagione and members of the JJC Commission. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Juvenile Justice Center Policy and Procedure BSCC Note: Compliance with this section is (JJCPP) Section 2.01: Staffing Requirements determined by receipt of the Chief Probation Officer’s - Appointment certification letter confirming that all elements of The San Francisco Secure Youth Treatment regulation are met. Facility (SFSYTF) is a housing unit within the (a) Appointment San Francisco Juvenile Justice Center (SFJJC). The two facilities coexist by utilizing In each juvenile facility there shall be a superintendent, staff that are cross trained to work at both director or facility manager in charge of its program and facilities. Further, the SFSYTF abides by the employees. Such superintendent, director, facility same SFJJC policies and procedures, as well manager and other employees of the facility shall be as the same Title 15 regulation minimum appointed by the facility administrator pursuant to standards including, but not limited to, training and qualifications. applicable provisions of law. ☐ ☐ A letter, dated May 26, 2023, was received ☒ from San Francisco County Chief Probation Officer (CPO) Katherine Weinstein Miller certifying all appointments of staff are pursuant to the applicable laws including minimum standards from BSCC, Penal Code 6035. Further, all staff who are present at the facility meet all required qualifications and clearances including contract personnel, volunteers, and other non-employees. The letter confirms that the San Francisco Secure Youth Treatment Facility (SFSYTF), in conjunction with, the San Francisco County Juvenile Justice Center meets Title 15 minimum standards for this regulation. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess San Francisco Juvenile Probation knowledge, skills and abilities appropriate to Department; Juvenile Justice Center Policy their job classification and duties in accordance ☒ ☐ ☐ and Procedure (JJCPP) Section 2.01: with applicable civil service or merit system Employee Qualifications rules; (2) require a medical evaluation and physical The elements of this regulation are confirmed examination including tuberculosis screening in the CPO appointment and qualifications test and evaluation for immunity to contagious ☒ ☐ ☐ letter dated May 26, 2023. illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) adhere to the minimum standards for the The elements of this regulation are confirmed selection and training requirements adopted by in the CPO appointment and qualifications the Board pursuant to Section 6035 of the Penal letter dated May 26, 2023. Code; and ☒ ☐ ☐ The Board of State and Community Corrections, Standard and Training for Corrections (STC), Division reports that the San Francisco County Probation Department meets Title 15 regulation minimum standards for staff training requirements. (4) conduct a criminal records review, on each new Juvenile Justice Center Policy and Procedure employee, and psychological examination in (JJCPP) Section 2.01: Employee ☒ ☐ ☐ accordance with Section 1031 et seq. of the Qualifications Government Code. (c) Contract personnel, volunteers, and other non- Juvenile Justice Center Policy and Procedure employees of the facility, who may be present at the (JJCPP) Section 2.01: Employee facility, shall have such clearance and qualifications Qualifications as may be required by law, and their presence at the Unless always supervised, all contract facility shall be subject to the approval and control of ☒ ☐ ☐ personnel, volunteers, and other non- the facility manager. members of the facility, who may be present at the facility, have had such clearance and qualifications as may be required by law and their presence is subject to the approval and control of the Chief Probation Officer. 1321 STAFFING The San Francisco Secure Youth Treatment Facility (SFSYTF) is a housing unit within the San Francisco Juvenile Justice Center (SFJJC). The two facilities coexist by utilizing Each juvenile facility shall: staff that are cross trained to work at both facilities. Further, the SFSYTF abides by the same SFJJC policies and procedures, as well as the same Title 15 regulation minimum standards including, but not limited to, Staffing. a) have an adequate number of personnel sufficient to Juvenile Justice Center Policy and Procedure carry out the overall facility operation and its (JJCPP) Section 2.01: Staffing Requirements programming, to provide for safety and security of youth and staff, and meet established standards and regulations; We reviewed the above policies and procedures, as well as, the agency’s ☒ ☐ ☐ Organization Chart, random weekly staff schedule, and daily unit schedule covering the time from the agency’s prior inspection, dated May 18, 2022, to the present inspection date. In addition, we made personal observations. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied Juvenile Justice Center Policy and Procedure because of insufficient numbers of staff on duty (JJCPP) Section 2.01: Staffing Requirements absent exigent circumstances; Per the above policy, Juvenile Justice Center Management shall ensure that youth are not denied any required services due to insufficient staffing. The staffing consisted of: 1 Director ☒ ☐ ☐ 1 Assistant Director 8 Senior Counselors (Supervisor) 48 Juvenile Detention Facility Counselors Through our review of the above policy, visual observations, a review of work schedules for March, April, and May of 2023, as well as a review of the unit programming documentation, BSCC determined that SFSYTF regularly ensures that the staffing levels are adequate. c) have a sufficient number of supervisory level staff to Juvenile Justice Center Policy and Procedure ensure adequate supervision of all staff members; (JJCPP) Section 2.01(IV) (C): Staffing Requirements In review of the daily staff schedule, as well as through interviews with youth housed at the facility and staff, there is a Senior Juvenile Hall Counselor (SJHC) (Supervisor), or a Juvenile Hall Counselor (JHC) working in that ☒ ☐ ☐ capacity, that is present at the facility on each shift. The SJHC supervises housing units. When assigned to temporarily oversee overall facility operations, the SJHC is referred to as the Officer of The Day (OD). The facility Director is responsible for the daily overall operations of the facility. There are currently eight Senior Counselor positions filled between the SFSYTF and the SFJJC. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) have a clearly identified person on duty at all times Juvenile Justice Center Policy and Procedure who is responsible for operations and activities and (JJCPP) Section 2.01(IV)(D): Staffing has completed the Juvenile Corrections Officer Core Requirements Course and PC 832 training; ☒ ☐ ☐ In review of the sign-in to work shift scheduler, Senior Juvenile Counselors (SJHC) are Supervisors. At least one SJHC is always on duty and clearly identified. e) have at least one staff member present on each Juvenile Justice Center Policy and Procedure living unit whenever there are youth in the living unit; (JJCPP) Section 2.01(IV)(E): Staffing Requirements ☒ ☐ ☐ Through personal observations, as well as through interviews with staff and youth housed at the facility, the SFSYTF regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. f) have sufficient food service personnel relative to the Juvenile Justice Center Policy and Procedure number and security of living units, including staff (JJCPP) Section 2.01(IV) (F): Staffing qualified and available to: plan menus meeting Requirements nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training programs for culinary staff; BSCC staff interviewed the Food Service and maintain necessary records; or, a facility may Manager and the contracted Registered serve food that meets nutritional standards prepared Dietician. The Food Service Manager by an outside source; intermittently assists in preparing meals, but primarily oversees kitchen operations. The contracted Nutritionist provides the Food ☒ ☐ ☐ Service Manager with guidance as it relates to nutritional guidelines, staff training, youth special diet requests, and other issues that may arise. There are also four additional cooks and an on-call cook that assists with kitchen duties. The kitchen staff deliver meals to the units in bulk and detention staff serve the meals to the youth. Youth are not allowed in the kitchen. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, Juvenile Justice Center Policy and Procedure medical, dental, mental health, building (JJCPP) Section 2.01(IV) (G): Staffing maintenance, transportation, control room, facility Requirements security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from BSCC staff interviewed medical services supervising youth; and, personnel, education services, and detention staff. We also made personal observations over the course of the inspection week. The agency is fortunate to have such a significant base of collaborative partners and support staff. The San Francisco Secure Youth Treatment Facility (SFSYTF), in conjunction with the San Francisco Juvenile Justice Center (SFJJC), contracts with outside agencies to assist in providing pro-social ☒ ☐ ☐ programming to youth. SFSYTF has two full-time Nurses onsite 24 hours a day and seven days per week. A Nurse Practitioner is onsite weekly to write prescriptions. We were impressed that a Dentist is onsite one day per week. There are 3 full-time Behavioral Health Clinicians. h) assign sufficient youth supervision staff to provide Juvenile Justice Center Policy and Procedure continuous wide-awake supervision of youth, subject (JJCPP) Section 2.01(IV) (H): Staffing to temporary variations in staff assignments to meet Requirements special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: BSCC interviewed youth house at the facility and detention staff and reviewed housing unit ☒ ☐ ☐ logs, programming schedules, and employee daily schedules. The San Francisco County SFSYTF regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for this regulation. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Juvenile Halls (minimum youth-staff ratio) Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.01: Staffing Requirements (A) during the hours that youth are awake, one wide- - Juvenile Halls awake youth supervision staff member on duty for each 10 youth in detention; Through documentation review, personal observations, as well as interviews with youth ☒ ☐ ☐ housed at the facility and detention staff, the facility regularly ensures that there is one wide-awake youth supervision staff member on duty for every 10 youths in detention. At the time of this inspection, there were 11 SFSYTF youth. (B) during the hours that youth are confined to their Juvenile Justice Center Policy and Procedure room for the purpose of sleeping, one wide-awake (JJCPP) Section 2.01: Staffing Requirements ☒ ☐ ☐ youth supervision staff member on duty for each - Juvenile Halls 30 youth in detention; (C) at least two wide-awake youth supervision staff Juvenile Justice Center Policy and Procedure members on duty at all times, regardless of the (JJCPP) Section 2.01: Staffing Requirements number of youth in detention, unless an - Juvenile Halls arrangement has been made for backup support services which allow for immediate response to emergencies; and, ☒ ☐ ☐ Through a review of housing unit logs and the daily staff schedule, personal observations, as well as through interviews with youth housed at the facility and detention staff, SFSYTF regularly ensures that the minimum youth-to-staff ratio is met. (D) at least one youth supervision staff member on duty Juvenile Justice Center Policy and Procedure who is the same gender as youth housed in the (JJCPP) Section 2.01: Staffing Requirements facility. - Juvenile Halls ☒ ☐ ☐ Through documentation review, personal observations, as well as through interviews with youth and detention staff, SFSYTF regularly ensures that there are always male and female staff on duty. (E) personnel with primary responsibility for other duties Juvenile Justice Center Policy and Procedure such as administration, supervision of personnel, (JJCPP) Section 2.01: Staffing Requirements academic or trade instruction, clerical, kitchen or - Juvenile Halls maintenance shall not be classified as youth ☒ ☐ ☐ supervision staff positions. Only youth supervision staff provide supervision of the youth. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Special Purpose Juvenile Halls (minimum The San Francisco Secure Youth Treatment youth-staff ratio) Facility (SFSYTF) is not a Special Purpose Juvenile Hall. The below sections A through E ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake are not applicable to this facility. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or ☐ ☐ ☒ maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) The San Francisco Secure Youth Treatment Facility (SFSYTF) is a commitment program, (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ but not a Camp. Therefore, the below camp awake youth supervision staff member on duty for sections A through F are not applicable to this each 15 youth in the camp population; facility inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; q(D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the function of ☐ ☒ ☐ the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, ☐ ☒ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Juvenile Justice Center Policy and Procedure ORIENTATION AND TRAINING (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to their duties, including: The San Francisco Secure Youth Treatment Facility (SFSYTF) is a housing unit within the San Francisco Juvenile Justice Center (SFJJC). The two facilities coexist by utilizing staff that are cross-trained to work at both facilities. Further, the SFSYTF abides by the same SFJJC policies and procedures, as well as the same Title 15 regulation minimum standards including, but not limited to, youth supervision staff orientation and training. The elements of this regulation are confirmed in the CPO appointment and qualifications ☒ ☐ ☐ letter dated May 26, 2023. The Juvenile Justice Center’s program is planned and supervised by the San Francisco Probation Department (JPD) Training Manager in conjunction with the Probation Department’s Training Committee. The Director of the SFJJC and the SFJJC training coordinator are members of the above training committee. According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, San Francisco County SFSYTF complies with Title 15 minimum standards regarding staff training and orientation. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) youth supervision duties; Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. (2) scope of decisions they shall make; Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. (3) the identity of their supervisor; Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The elements of this regulation are identified in the SFJJC training procedure. (4) the identity of persons who are responsible to Juvenile Justice Center Policy and Procedure them; (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The Juvenile Hall Senior Counselor provides training follow-up with the new hire that has been assigned to him/her. This is included in the 40-hours initial JJC Orientation Training that is required prior to supervision of youth. (5) persons to contact for decisions that are beyond Juvenile Justice Center Policy and Procedure their responsibility; and ☒ ☐ ☐ (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training (6) ethical responsibilities. Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Prior to assuming any responsibility for the Juvenile Justice Center Policy and Procedure supervision of youth, each youth supervision staff (JJCPP) Section 2.03: Youth Supervision member shall receive a minimum of 40 hours of Staff Orientation and Training facility-specific orientation, including: According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, San ☒ ☐ ☐ Francisco County JJC ensures each youth supervision staff member shall receive a minimum of 40 hours of facility-specific orientation training. The facility provided training rosters and the training outline. (1) individual and group supervision techniques; Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The Juvenile Hall Director ensures that staff meet mandated training requirements. Further, Members of the Training Committee conduct annual assessments of the training program. (2) regulations and policies relating to discipline and Juvenile Justice Center Policy and Procedure rights of youth pursuant to law and the provisions (JJCPP) Section 2.03: Youth Supervision of this chapter; Staff Orientation and Training ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. (3) basic health, sanitation and safety measures; Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The initial 40-hour training encompasses the elements of this regulation. Specifically, Blood-borne Pathogens and Universal Precautions training are provided to detention staff. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) suicide prevention and response to suicide Juvenile Justice Center Policy and Procedure attempts (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ Detention staff receive suicide prevention training as part of their initial training as well as annual suicide prevention training updates. (5) policies regarding use of force, de-escalation Juvenile Justice Center Policy and Procedure techniques, chemical agents, mechanical and ☒ ☐ ☐ (JJCPP) Section 2.03: Youth Supervision physical restraints; Staff Orientation and Training (6) review of policies and procedures referencing Juvenile Justice Center Policy and Procedure trauma and trauma-informed approaches; (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The Director in conjunction with the Training Team ensures that newly hired detention staff are properly trained with the elements of this regulation. (7) procedures to follow in the event of Juvenile Justice Center Policy and Procedure emergencies; (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The facility provided training class rosters that indicate that detention staff receive emergency refresher training annually. (8) routine security measures, including facility Juvenile Justice Center Policy and Procedure perimeter and grounds; (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ The facility provided training class rosters that show detention staff also receive security measures refresher training annually. (9) crisis intervention and mental health referrals to Juvenile Justice Center Policy and Procedure mental health services; (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training ☒ ☐ ☐ Staff receive initial training in addition to an annual suicide prevention update. (10) documentation; and Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (11) fire/life safety training Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.03: Youth Supervision Staff Orientation and Training Fire and Life safety training is included in the ☒ ☐ ☐ initial training. In addition, fire drills are conducted quarterly, and fire and life safety inspections occur monthly. Together, the training provided, drills, and inspections keep detention staff prepared in the event of an emergency. (c) Prior to assuming sole supervision of youth, each Juvenile Justice Center Policy and Procedure youth supervision staff member shall successfully (JJCPP) Section 2.03: Youth Supervision complete the requirements of the Juvenile Staff Orientation and Training Corrections Officer Core Course pursuant to Penal Code Section 6035. The elements of this regulation are confirmed ☒ ☐ ☐ in the CPO appointment and qualifications letter dated May 26, 2023 Staff complete CORE within the first year of assignment. (d) Prior to exercising the powers of a peace officer Juvenile Justice Center Policy and Procedure youth supervision staff shall successfully complete (JJCPP) Section 2.03: Youth Supervision training pursuant to Section 830 et seq. of the Penal Staff Orientation and Training Code. The elements of this regulation are confirmed ☒ ☐ ☐ in the CPO appointment and qualifications letter dated May 26, 2023 Staff complete PC 832 within the first year of assignment. 1323 FIRE AND LIFE SAFETY Juvenile Justice Center Policy and Procedure (JJCPP) Section 11.02: Fire Safety Plan Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times who meets the training standards established by the Through documentation review, BSCC staff Board for general fire and life safety which relate observed that all staff shall receive Fire and specifically to the facility. ☒ ☐ ☐ Life Safety Training either through CORE training or other contracted certified providers. The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 1.01 Establishing the Facility and Delineating Its Mission, Annual Review All facility administrators shall develop, publish, and implement a manual of written policies and procedures The San Francisco Secure Youth Treatment that address, at a minimum, all regulations that are Facility (SFSYTF) is a housing unit within the applicable to the facility. Such a manual shall be made San Francisco Juvenile Justice Center available to all employees, reviewed by all employees, (SFJJC). The two facilities coexist by utilizing and shall be administratively reviewed at a minimum staff that are cross trained to work at both every two years, and updated, as necessary. Those facilities. Further, the SFSYTF abides by the records relating to the standards and requirements set same SFJJC policies and procedures, as well forth in these regulations shall be accessible to the Board as the same Title 15 regulations. on request. The manual shall include: The facility manual is available in electronic and hard copy format. A hard copy version is available on each unit. ☒ ☐ ☐ Confirmed in a memorandum written by Director (Acting), Palei Otuhiva, an annual administrative review of the SFJJC policy and procedures manual was conducted from March 28, 2022, to April 1, 2022. Since the above review of policy and procedure, a newly assigned Director is working diligently to ensure policies are updated and that practice is in line with written policy and procedure. Per the agency’s policy, Juvenile Hall Counselor (JHC) detention staff review the Policy and Procedures Manual during initial training. The policy is reviewed by staff annually and or as needed. (a) table of organization, including channels of Juvenile Justice Center Policy and Procedure communications and a description of job (JJCPP) Section 1.03: Establishment and classifications; Maintenance of Manuals and Section 1.04: ☒ ☐ ☐ Relationship with the Public, Media, and Other Agencies Section 2.04: Shift Assignments and Position Descriptions 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose Juvenile Justice Center Policy and Procedure of programs, relationship to the juvenile court, the (JJCPP) Section 1.03: Establishment and Juvenile Justice/Delinquency Prevention Maintenance of Manuals, Section 1.01: Commission or Probation Committee, probation Establishing the Facility and Delineating its staff, school personnel and other agencies that are Mission and Section 1.04: Relationship with involved in juvenile facility programs; Public, Media and Other Agencies In review of inspection reports by the Juvenile Court, the Juvenile Justice Commission, and ☒ ☐ ☐ through interviews with the probation staff, school personnel, and collaborative partners, all persons involved in programming and contact with youth have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the San Francisco County Probation Department’s policy and procedure manual. (c) responsibilities of all employees; Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and Maintenance of Manuals, and Section 2.04: Shift Assignments and Position Descriptions ☒ ☐ ☐ Detention staff have access to the policy and procedure manuals in hard copy and or electronic format. (d) initial orientation and training program for Juvenile Justice Center Policy and Procedure employees; (JJCPP) Section 1.03: Establishment and ☒ ☐ ☐ Maintenance of Manuals and Section 2.03: Youth Supervision Staff Orientation and Training (e) initial orientation, including safety and security issues Juvenile Justice Center Policy and Procedure and anti-discrimination policies, for support staff, (JJCPP) Section 1.03: Establishment and contract employees, school, mental/behavioral Maintenance of Manuals health and medical staff, program providers and volunteers; ☒ ☐ ☐ Prior to initial entry to the facility, the SFSYTF ensures new support staff, contractors, and or volunteers undergo a safety/security briefing and must complete the initial orientation training. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) maintenance of record-keeping, statistics and Juvenile Justice Center Policy and Procedure communication system to ensure: (JJCPP) Section 1.03: Establishment and Maintenance of Manuals ☒ ☐ ☐ The agency’s support staff report and maintain records required by regulation. (1) efficient operation of the juvenile facility; Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and Maintenance of Manuals ☒ ☐ ☐ In part, a case management system, handwritten tracking forms, housing unit programming forms, and shift activity schedules are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 1.03: Establishment and Maintenance of Manuals (3) maintenance of individual youth's records; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 1.03: Establishment and Maintenance of Manuals (4) supply of information to the juvenile court and Juvenile Justice Center Policy and Procedure those authorized by the court or by the law; and, (JJCPP) Section 1.03: Establishment and Maintenance of Manuals ☒ ☐ ☐ The agency utilizes a case management system for communication and record keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and ☒ ☐ ☐ Maintenance of Manuals (g) ethical responsibilities; Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and ☒ ☐ ☐ Maintenance of Manuals 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) trauma-informed approaches; Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and Maintenance of Manuals and Section 1.01: Establishing the Facility and Delineating Its ☒ ☐ ☐ Mission Annual training updates include, but are not limited to, trauma-informed approaches. (i) culturally responsive approaches; Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and Maintenance of Manuals and Section 1.01: Establishing the Facility and Delineating Its ☒ ☐ ☐ Mission Annual training updates include, but are not limited to, culturally responsive approaches. (j) gender responsive approaches; Juvenile Justice Center Policy and Procedure (JJCPP) Section 1.03: Establishment and Maintenance of Manuals and Section 1.01: Establishing the Facility and Delineating Its ☒ ☐ ☐ Mission Annual training updates include, but are not limited to, gender-responsive approaches. (k) a non-discrimination provision that provides that all Juvenile Justice Center Policy and Procedure youth within the facility shall have fair and equal (JJCPP) Section 1.03: Establishment and access to all available services, placement, care, Maintenance of Manuals and Section 5.03: treatment, and benefits, and provides that no person Youth Rights and Responsibilities shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, national origin, immigration ☒ ☐ ☐ BSCC staff reviewed the above policy and status, color, religion, gender, sexual orientation, orientation packets and interviewed youth to gender identity, gender expression, mental or conclude that the SFSYTF meets compliance physical disability, or HIV status, including restrictive with the elements of this regulation. In housing or classification decisions based solely on addition, detention staff and non-detention any of the above mentioned categories; staff are required to take non-discriminatory trainings. (l) storage and maintenance requirements for any Juvenile Justice Center Policy and Procedure chemical agents related security devices, and ☒ ☐ ☐ (JJCPP) Section 1.03: Establishment and weapons and ammunition, where applicable; Maintenance of Manuals (m) establishment of procedures for collection of Medi- Juvenile Justice Center Policy and Procedure Cal eligibility information and enrollment of eligible (JJCPP) Section 1.03: Establishment and ☒ ☐ ☐ youth; and, Maintenance of Manuals and Section 3.01(C)19- Admission Procedures 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of Juvenile Justice Center Policy and Procedure sexual abuse, sexual assault and sexual (JJCPP) Section 1.03: Establishment and harassment. The policy shall include an approach to Maintenance of Manuals and Section 5.07: preventing, detecting and responding to such Prison Rape Elimination Act (PREA) conduct and any retaliation for reporting such ☒ ☐ ☐ conduct, as well as a provision for reporting such conduct by youth, staff or a third party. Annual training updates include, but are not limited to, a review of the above PREA policy that prohibits all forms of sexual abuse, sexual assault, and sexual harassment. 1325 FIRE SAFETY PLAN Juvenile Justice Center Policy and Procedure (JJCPP) Section 11.02: Fire Safety Plan The facility administrator shall consult with the local fire ☒ ☐ ☐ department having jurisdiction over the facility, or with the Based on the documentation provided, the State Fire Marshal, in developing a plan for fire safety facility meets compliance with the elements which shall include, but not be limited to: contained in this section of the Title 15 regulations. a) a fire prevention plan to be included as part of the Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ manual of policy and procedures; (JJCPP) Section 11.02: Fire Safety Plan b) monthly fire and life safety inspections by facility Juvenile Justice Center Policy and Procedure staff with two- year retention of the inspection (JJCPP) Section 11.02: Fire Safety Plan record; BSCC staff reviewed the facility’s monthly fire and life safety inspections for the time since their prior October 2022 inspection to the present 2023 inspection. ☒ ☐ ☐ The monthly Fire and Life Safety inspections were indicated on the same document as the Fire Drill form. However, there was difficulty in independently confirming which elements of the document were intended for Fire and Life Safety inspections. The facility is compliant with this regulation, however, BSCC staff provided technical assistance to update the form to differentiate and identify the Fire and Life Safety inspection from the fire drill that was conducted. c) fire prevention inspections as required by Health Juvenile Justice Center Policy and Procedure and Safety Code Section 13146.1(a) and (b); (JJCPP) Section 11.02: Fire Safety Plan ☒ ☐ ☐ A fire inspection was conducted on December 21, 2022, and completed by San Francisco Fire Department, H4 Inspector, Gil Intengan. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) an evacuation plan; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 11.03: Facility Emergency Plan e) documented fire drills not less than quarterly; Juvenile Justice Center Policy and Procedure (JJCPP) Section 11.02: Fire Safety Plan BSCC staff reviewed quarterly fire drills’ documentation for the time since their prior October 2022 inspection to the current 2023 ☒ ☐ ☐ inspection. SFSYTF exceeded Title 15 minimum standards for fire drills, in terms of intervals of occurrence. Fire Drill records show that fire drills occur monthly in comparison to the quarterly requirement. BSCC staff was impressed with the attention to detail with the items of accountability identified in the fire drill document. f) a written plan for the emergency housing of youth in Juvenile Justice Center Policy and Procedure the case of fire; and, (JJCPP) Section 11.03: Facility Emergency Plan The agency continues to work toward establishing a more specific written plan for the emergency housing of youth in the case ☒ ☐ ☐ of long-term evacuation. Currently, neighboring counties have a verbal commitment to assist one another. To maintain ongoing compliance, BSCC staff provided technical assistance in discussing the importance of a written plan that provides confirmation for actions to be taken in the event the emergency housing of youth is needed. g) development of a fire suppression pre-plan in Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ cooperation with the local fire department. (JJCPP) Section 11.02: Fire Safety Plan 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW The San Francisco Secure Youth Treatment Facility (SFSYTF) is a housing unit within the Each facility administrator shall develop policies and San Francisco Juvenile Justice Center procedures to annually review, evaluate, and document (SFJJC). The two facilities coexist. SFSYTF security of the facility. The review and evaluation shall abides by the same SFJJC policies and include internal and external security, including, but not procedures. The below security review letter limited to, key control, equipment, and staff training. also applies to the SFSYTF. ☒ ☐ ☐ A Memorandum was provided by Director (Acting), Palei Otuhiva, dated October 14, 2022. The Memorandum confirmed an annual security review of the SFJJC. During this review period, all Juvenile Hall policies and procedures in policy Chapters 10, Security and Control and Chapter 11 Safety and Emergency were evaluated. 1327 EMERGENCY PROCEDURES Juvenile Justice Center Policy and Procedure The facility administrator shall develop facility-specific (JJCPP) Section 11.03: Facility Emergency policies and procedures for emergencies that shall Plan include, but not be limited to: The San Francisco Secure Youth Treatment Facility (SFSYTF) is a housing unit within the San Francisco Juvenile Justice Center (SFJJC). The two facilities coexist. SFSYTF abides by the same SFJJC policies and ☒ ☐ ☐ procedures. The below emergency procedures review letter also applies to the SFSYTF. The facility confirmed an annual review for emergency procedures. In addition, detention staff training rosters were provided to show emergency procedures were evaluated and staff received an annual training update. (a) escape, disturbances, and the taking of hostages; Juvenile Justice Center Policy and Procedure (JJCPP) Section 10.18: Security Threat ☒ ☐ ☐ Emergency Plan and 11.03: Facility Emergency Plan (b) civil disturbance, active shooter and terrorist attack; Juvenile Justice Center Policy and Procedure (JJCPP) Section 10.18: Security Threat ☒ ☐ ☐ Emergency Plan and 11.03: Facility Emergency Plan (c) fire and natural disasters; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 11.03: Facility Emergency Plan 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) periodic testing of emergency equipment; Juvenile Justice Center Policy and Procedure (JJCPP) Section 11.04: Preventative Maintenance Program ☒ ☐ ☐ SFSYTF complies with Title 15 minimum standards for this regulation. (e) emergency evacuation of the facility; and Juvenile Justice Center Policy and Procedure (JJCPP) Section 11.03: Facility Emergency Plan ☒ ☐ ☐ The agency continues to work toward establishing a more specific written plan for the emergency housing of youth in the case of long-term evacuation. Currently, neighboring counties have a verbal commitment to assist one another. (f) a program to provide all youth supervision staff with Juvenile Justice Center Policy and Procedure an annual review of emergency procedures. (JJCPP) Section 11.03: Facility Emergency Plan ☒ ☐ ☐ The facility provided training class rosters to provide assurance that all staff participated in the annual updates. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 22 - J453 JUV PRO-Eff. 01-01-2019 1328 SAFETY CHECKS Juvenile Justice Center Policy and Procedure The facility administrator shall develop and implement (JJCPP) Section 10.03: Safety Checks policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth The San Francisco Secure Youth Treatment are asleep or when youth are in their rooms, confined in Facility (SFSYTF) is a housing unit within the holding cells or confined to their bed in a dormitory. San Francisco Juvenile Justice Center Supervision is not replaced, but may be supplemented (SFJJC). The two facilities coexist. SFSYTF by, an audio/visual electronic surveillance system abides by the same SFJJC policies and designed to detect overt, aggressive or assaultive procedures. The overall review and behavior and to summon aid in emergencies. All safety assessment of safety checks also applies to checks shall be documented with the actual time the the SFSYTF. check is completed. BSCC staff reviewed random Safety Checks logs over the inspection cycle. In addition, we specifically reviewed the months of March, April, May, and June of 2023. Per policy, the safety checks are conducted using the electronic Time Keeping Systems “PIPE” data recording system. The PIPE records the actual time a safety check is completed. ☒ ☐ ☐ The Safety Checks meets Title 15 minimum standards. However, we observed that during the graveyard shift, specific staff Safety Checks were predictable, and those staff were easily identified as a 12-, 13-, or 14- minute safety check person. SFJJC policy states that “all Senior Counselors or designee shall download safety check data for each living unit during his/her assigned shift to determine regular compliance” and “The Director or designee shall conduct weekly review of safety check data and maintain a record of the results”. As with the prior BSCC inspection, BSCC staff provided technical assistance in recommending that the Senior Counselor’s review of safety checks include a focus on random and varied safety checks and not primarily missed or late safety checks. Further, that Senior Counselors conduct periodic safety check audits for their assigned units to ensure random and varied Safety 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Checks are being conducted accordingly by specific staff. 1329 SUICIDE PREVENTION PLAN Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.03: Suicide Prevention Plan The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies The San Francisco Secure Youth Treatment and procedures which delineate a Suicide Prevention Facility (SFSYTF) is a housing unit within the Plan. The plan shall consider the needs of youth San Francisco Juvenile Justice Center experiencing past or current trauma. Suicide prevention (SFJJC). The two facilities coexist. SFSYTF responses shall be respectful and in the least invasive abides by the same SFJJC policies and manner consistent with the level of suicide risk. The procedures. The overall review and plan shall include the following elements: assessment of Suicide Prevention Plan also ☒ ☐ ☐ applies to the SFSYTF. With the facility administrator, in collaboration with Medical, Mental Health - Special Programs for Youth (SPY), and Probation, the Suicide Prevention Plan ensures that youth at risk or identified as at-risk are supervised appropriately and provided with necessary services. Both Health Services and Behavioral Health Services work closely together under the same Department of Public Health umbrella. (a) Suicide prevention training as required in Section Juvenile Justice Center Policy and Procedure 1322, Youth Supervision Staff Orientation, and (JJCPP) Section 3.03: Suicide Prevention Training and the Juvenile Corrections Officer Core Plan Course. The elements of this regulation are confirmed in the CPO appointment and qualifications ☒ ☐ ☐ letter dated May 26, 2023. The annual suicide prevention refresher training for detention staff was conducted between April 5th, 2023, through the 14th. Lastly, staff receive suicide prevention training during Counselor CORE training. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and Juvenile Justice Center Policy and Procedure Precautionary Protocols (JJCPP) Section 3.03: Suicide Prevention (1) All youth shall be screened for risk of Plan and 3.01: Youth Admissions, Referrals, suicide at intake and as needed during Screenings and Classification detention. Specific criteria in the Suicide Prevention Plan address intake assessments and screenings. ☒ ☐ ☐ BSCC staff reviewed youth intake screenings and/or assessments completed by intake facility staff. SFJJC intake staff screen, assess, and identify youth who may be a suicide risk. The elements of this regulation are performed via staff’s personal observations, intake questions, interviews with the arresting officer, and information from parents. Medical staff conduct an assessment as well. (2) All youth supervision staff who perform Juvenile Justice Center Policy and Procedure intake processes shall be trained in (JJCPP) Section 3.03: Suicide Prevention screening youth for risk of suicide. Plan The elements of this regulation are confirmed ☒ ☐ ☐ in the CPO appointment and qualifications letter dated May 26, 2023. An annual refresher training is included in the SFJJC Suicide Prevention Plan. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) All youth who have been identified during Juvenile Justice Center Policy and Procedure the intake screening process to be at risk of (JJCPP) Section 3.03: Suicide Prevention suicide shall be referred to Plan behavioral/mental health staff for a suicide risk assessment. Specific criteria in the plan address communication probation and agency partners. Youth identified during the intake screening ☒ ☐ ☐ process to be at risk of suicide shall be seen by Special Program for Youth (SPY) medical providers within 96 hours of admission. Compliance was confirmed, in part, through a review of the above policy and an interview with behavioral health staff. There was one incident involving suicide risk behaviors. The suicide prevention plan was followed accordingly. (4) Precautionary protocols shall be developed Juvenile Justice Center Policy and Procedure to ensure the youth’s safety pending the (JJCPP) Section 3.03: Suicide Prevention behavioral/mental health assessment. Plan ☒ ☐ ☐ The “5-minute Safety Check” or a “Constant Watch” are precautionary protocols in place to ensure the youth’s safety pending the behavioral/mental health assessment (c) Referral process to behavioral/mental health staff Juvenile Justice Center Policy and Procedure for assessment and/or services. ☒ ☐ ☐ (JJCPP) Section 3.03: Suicide Prevention Plan (d) Procedures for monitoring of youth identified at risk Juvenile Justice Center Policy and Procedure for suicide. (JJCPP) Section 3.03: Suicide Prevention Plan ☒ ☐ ☐ To monitor youth at risk for suicide, the facility utilizes the following: • 5-minute Safety Checks • Constant Watch (e) Safety Interventions Juvenile Justice Center Policy and Procedure (1) Procedures to address intervention (JJCPP) Section 3.03: Suicide Prevention protocols for youth identified at risk for ☒ ☐ ☐ Plan suicide which may include, but are not limited to: 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A. Housing consideration Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.03: Suicide Prevention Plan B. Treatment strategies including Juvenile Justice Center Policy and Procedure trauma-informed approaches (JJCPP) Section 3.03: Suicide Prevention Plan An annual refresher training that includes trauma-informed approaches is included in ☒ ☐ ☐ the SFJJC Suicide Prevention Plan. Multi-Disciplinary Team (MDT) meetings provide collaboration needed to incorporate treatment strategies and trauma-informed approaches. (2) Procedures to instruct youth supervision Juvenile Justice Center Policy and Procedure staff how to respond to youth who exhibit ☒ ☐ ☐ (JJCPP) Section 3.03: Suicide Prevention suicidal behaviors. Plan (f) Communication Juvenile Justice Center Policy and Procedure (1) The intake process shall include (JJCPP) Section 3.03: Suicide Prevention communication with the arresting officer Plan and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. Specific criteria in the plan address intake assessments and screenings, communication amongst agency partners, response by staff, and notifications to staff, administration, family, and the Court when appropriate. ☒ ☐ ☐ During the intake process, the intake Juvenile Hall Counselor (JHC) asks targeted questions of the arresting officer regarding a youth’s mental and or physical state of being. In addition, documentation show that a parent and or guardian is telephoned and questioned regarding a youth’s prior or recent suicidal behaviors. (2) Procedures for clear and current Juvenile Justice Center Policy and Procedure information sharing about youth at risk for (JJCPP) Section 3.03: Suicide Prevention suicide with youth supervision, healthcare, Plan and behavioral/mental health staff. ☒ ☐ ☐ MDT meetings occur that may include representatives from probation (staff and administrators), medical, behavioral health, and teachers or school administrators. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Debriefing of Critical Incidents Related to Suicides Juvenile Justice Center Policy and Procedure or Attempts (JJCPP) Section 3.03: Suicide Prevention (1) Process for administrative review of the ☒ ☐ ☐ Plan circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Juvenile Justice Center Policy and Procedure staff. ☒ ☐ ☐ (JJCPP) Section 3.03: Suicide Prevention Plan (3) Process for a debriefing event with affected Juvenile Justice Center Policy and Procedure youth. ☒ ☐ ☐ (JJCPP) Section 3.03: Suicide Prevention Plan (h) Documentation Juvenile Justice Center Policy and Procedure (1) Documentation processes shall be (JJCPP) Section 3.03: Suicide Prevention ☒ ☐ ☐ developed to ensure compliance with this Plan regulation Youth identified at risk for suicide shall not be denied Juvenile Justice Center Policy and Procedure the opportunity to participate in facility programs, (JJCPP) Section 3.03: Suicide Prevention services and activities which are available to other non- Plan suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Juvenile Justice Center Policy and Procedure (JJCPP): Policy 1.01 Establishing the Facility Each facility shall submit to the Board a letter of and Delineating its Mission. notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities ☒ ☐ ☐ responsible for juvenile facility operation. At the time of this inspection, there were no reports of legal action having occurred during this 2023-2024 inspection cycle. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Juvenile Justice Center Policy and Procedure OF A YOUTH WHILE DETAINED (JJCPP) Section10.02: Death and Serious Injury (1) Death of a Youth. (a) The facility administrator, in cooperation with the The policy was developed in cooperation with health administrator and the behavioral/mental Special Programs for Youth (SPY). health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to At the time of this inspection, there were no necessary parties, which may include the Juvenile reports of death, serious illness, or injury Court, the parent, guardian or person standing in having occurred during this 2023-2024 loco parentis and the youth’s attorney of record. inspection cycle. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the Juvenile Justice Center Policy and Procedure facility administrator, shall develop written policies (JJCPP) Section10.02: Death and Serious and procedures to assure there is a medical and Injury operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Juvenile Justice Center Policy and Procedure Board a copy of the report submitted to the Attorney (JJCPP) Section10.02: Death and Serious General under Government Code Section 12525. A ☒ ☐ ☐ Injury copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Juvenile Justice Center Policy and Procedure the administrator, the Board may within 30 calendar (JJCPP) Section10.02: Death and Serious days inspect and evaluate the juvenile facility, jail, Injury lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Juvenile Justice Center Policy and Procedure (JJCPP) Section10.02: Death and Serious (a) The facility administrator, in cooperation with the Injury health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Per the Board of State and Community Each juvenile facility shall submit required population Corrections records, SFSYTF Profile Survey ☒ ☐ ☐ and profile survey reports to the Board within 10 Reports are timely and comply with minimum working days after the end of each reporting period, in standards for this regulation. a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Juvenile Justice Center Policy and Procedure (JJCPP): Policy 1.01 Establishing the Facility When the number of youth detained in a living unit of a and Delineating its Mission. juvenile facility exceeds its rated capacity for more than fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the The facility has not exceeded its rated Board in a format provided by the Board. ☒ ☐ ☐ capacity this 2023-2024 inspection cycle. The SFSYTF rated capacity is as follows: Juvenile Hall complex = 150 Juvenile Hall = 135 Secure Youth Treatment Facility= 15 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.01: Youth Admissions, Referrals, Screenings and Classification The facility administrator shall develop and implement written policies and procedures for admittance of youth that emphasize respectful and humane engagement BSCC staff reviewed the most recent with youth, and reflect that the admission process may SFSYTF youth intake packet forms. BSCC be traumatic to youth who may have already staff also interviewed youth in custody, experienced trauma. Policies shall be trauma-informed, ☒ ☐ ☐ detention staff, medical and behavioral health culturally relevant, and responsive to the language and personnel, and education services personnel. literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Juvenile Justice Center Policy and Procedure (1) Access to two free phone calls within one hour (JJCPP) Section 3.01: Youth Admissions, of admittance in accordance with the provisions Referrals, Screenings and Classification of Welfare and Institution Code Section 627; ☒ ☐ ☐ A review of intake packets confirms compliance with this regulation. (2) Offer of a shower; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.01: Youth Admissions, Referrals, Screenings and Classification ☒ ☐ ☐ BSCC staff interviewed detention staff and youth housed at the facility. We also reviewed intake packets. Compliance was confirmed. (3) Documented secure storage of personal Juvenile Justice Center Policy and Procedure belongings; (JJCPP) Section 3.01: Youth Admissions, ☒ ☐ ☐ Referrals, Screenings and Classification (4) Offer of food upon arrival; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.01: Youth Admissions, Referrals, Screenings and Classification ☒ ☐ ☐ A Booking checklist is utilized to document that youth have been offered food upon arrival. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health Juvenile Justice Center Policy and Procedure and safety issues, intellectual or developmental (JJCPP) Section 3.01: Youth Admissions, disabilities; Referrals, Screenings and Classification ☒ ☐ ☐ The facility utilizes the PREA Vulnerability Assessment Instrument (VAI) to, in part, assess and respond to behavioral health and safety and or developmental disabilities. (6) Screening for physical and developmental Juvenile Justice Center Policy and Procedure disabilities in accordance with Sections 1329, (JJCPP) Section 3.01: Youth Admissions, 1413, and 1430 of these regulations; Referrals, Screenings and Classification BSCC staff conducted interviews with medical ☒ ☐ ☐ and behavioral health staff, BSCC staff confirmed compliance. (7) Contact with Regional Center for the Juvenile Justice Center Policy and Procedure Developmentally Disabled for youth that are (JJCPP) Section 3.01: Youth Admissions, suspected of or identified as having a Referrals, Screenings and Classification developmental disability, pursuant to Section ☒ ☐ ☐ 1413; and, (8) Procedures consistent with Section 1352.5. Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.01: Youth Admissions, ☒ ☐ ☐ Referrals, Screenings and Classification (b) juvenile hall administrators shall establish written Juvenile Justice Center Policy and Procedure criteria for detention that considers the least (JJCPP) Section 3.01: Youth Admissions, restrictive environment. ☒ ☐ ☐ Referrals, Screenings and Classification (c) juvenile camps and post-dispositional programs in Juvenile Justice Center Policy and Procedure juvenile halls shall develop policies and (JJCPP) Section 3.01: Youth Admissions, procedures that advise the youth of the estimated Referrals, Screenings and Classification ☒ ☐ ☐ length of stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) juvenile halls shall develop policies and Juvenile Justice Center Policy and Procedure procedures that advise any committed youth of the (JJCPP) Section 3.01: Youth Admissions, estimated length of his/her stay. ☒ ☐ ☐ Referrals, Screenings and Classification 1350.5. SCREENING FOR THE RISK OF SEXUAL Juvenile Justice Center Policy and Procedure ABUSE (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement written policies and procedures to reduce the risk of The San Francisco Secure Youth Treatment sexual abuse by or upon youth. The policy shall require Facility (SFSYTF) is a housing unit within the facility staff to assess each youth within 72 hours of San Francisco Juvenile Justice Center admission based on the following information: (SFJJC). The two facilities coexist. SFSYTF abides by the same SFJJC policies and ☒ ☐ ☐ procedures. The overall review and assessment of the screening for the risk of sexual abuse also applies to the SFSYTF. BSCC staff reviewed the most recent youth intake screening packets. BSCC staff also interviewed youth housed at SFSYTF. The documentation reviewed and youth confirmed being screened for the risk of sexual abuse upon intake. (a) Prior sexual victimization or abusiveness; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse ☒ ☐ ☐ BSCC staff reviewed the above policy and reviewed intake packets. Per policy and as identified in the intake packets, youth are screened at intake utilizing the Vulnerability Assessment Instrument (VAI). (b) Gender nonconforming appearance or manner; or Juvenile Justice Center Policy and Procedure identification as lesbian, gay or bisexual, (JJCPP) Section 3.06: Screening for the Risk transgender, queer or intersex, and whether the ☒ ☐ ☐ of Sexual Abuse youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse (d) Age; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Level of emotional and cognitive development; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse (f) Physical size and stature; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse (g) Mental illness or mental disabilities; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse (h) Intellectual or developmental disabilities; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse (i) Physical disabilities; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.06: Screening for the Risk ☒ ☐ ☐ of Sexual Abuse (j) The youth’s perception of vulnerability; and, Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.06: Screening for the Risk of Sexual Abuse (k) Any other specific information about the individual Juvenile Justice Center Policy and Procedure youth that may indicate heightened needs for (JJCPP) Section 3.06: Screening for the Risk supervision, additional safety precautions, or of Sexual Abuse separation from certain other youth. ☒ ☐ ☐ Youth are screened at intake utilizing the Vulnerability Assessment Instrument (VAI). Staff shall ascertain this information through Juvenile Justice Center Policy and Procedure conversations with the youth during the admittance (JJCPP) Section 3.06: Screening for the Risk process, medical and behavioral health screenings; of Sexual Abuse ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Juvenile Justice Center Policy and Procedure controls on the dissemination of information within the (JJCPP) Section 3.06: Screening for the Risk facility relative to responses received pursuant to this of Sexual Abuse ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.04: Release, Transfers The facility administrator shall develop and implement and Leaves written policies and procedures for release of youth from custody which provide for: ☒ ☐ ☐ BSCC staff reviewed the most recent youth release packets. BSCC also interviewed youth housed at SFSYTF. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) verification of identity/release papers; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.04: Release, Transfers ☒ ☐ ☐ and Leaves (b) return of personal clothing and valuables; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.04: Release, Transfers ☒ ☐ ☐ and Leaves (c) notification to the youth's parents or guardian; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.04: Release, Transfers ☒ ☐ ☐ and Leaves (d) notification to the facility health care provider in Juvenile Justice Center Policy and Procedure accordance with Sections 1408 and 1437 of these (JJCPP) Section 3.04: Release, Transfers regulations, for coordination with outside agencies; and Leaves and, ☒ ☐ ☐ BSCC staff interviewed education services (Principal). (e) notification of school staff; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.04: Release, Transfers and Leaves ☒ ☐ ☐ BSCC staff interviewed health services and behavioral health service providers. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. (f) notification of facility mental health personnel. Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.04: Release, Transfers and Leaves ☒ ☐ ☐ BSCC staff interviewed health services and behavioral health service providers. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement Juvenile Justice Center Policy and Procedure policies and procedures for post-disposition youth to (JJCPP) Section 3.04: Release, Transfers coordinate the provision of transitional and reentry and Leaves services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. A Transition Specialist works as a liaison between the Probation officer and the school Counselor. The facility administrator shall develop and implement Juvenile Justice Center Policy and Procedure written policies and procedures for the furlough of youth ☒ ☐ ☐ (JJCPP) Section 3.04: Release, Transfers from custody. and Leaves 1352 CLASSIFICATION Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.01: Youth Admissions, The facility administrator shall develop and implement Referrals, Screenings and Classification written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. ☒ ☐ ☐ Compliance with this regulation is confirmed Such procedures shall: based on a review of facility policies and procedures and a review of the 10 most recent youth intake packets. BSCC staff also conducted interviews with detention staff and youth housed at the facility. (a) provide for the safety of the youth, other youth, Juvenile Justice Center Policy and Procedure facility staff, and the public by placing youth in the (JJCPP) Section 3.01: Youth Admissions, appropriate, least restrictive housing and program Referrals, Screenings and Classification ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Juvenile Justice Center Policy and Procedure the facility; ☒ ☐ ☐ (JJCPP) Section 3.01: Youth Admissions, Referrals, Screenings and Classification (c) provide that a youth shall be classified upon Juvenile Justice Center Policy and Procedure admittance to the facility; classification factors shall (JJCPP) Section 3.01: Youth Admissions, include, but not be limited to: age, maturity, Referrals, Screenings and Classification sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Juvenile Justice Center Policy and Procedure provisions that consider the level of supervision and (JJCPP) Section 3.01: Youth Admissions, the youth's behavior while in custody; and, Referrals, Screenings and Classification ☒ ☐ ☐ A review of documentation and interviews with supervisory staff provided confirmation of compliance for this regulation. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth Juvenile Justice Center Policy and Procedure from the general population or assign youth to a (JJCPP) Section 3.01: Youth Admissions, single occupancy room based solely on the youth's Referrals, Screenings and Classification actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender The facility intake staff completed the ☒ ☐ ☐ expression, mental or physical disability, or HIV classification form that identifies specific status. This section does not prohibit staff from criteria to determine housing classifications. placing youth in a single occupancy room at the In addition, the intake staff asks the youth's specific request or in accordance with Title necessary questions of the youth and the 15 regulations regarding separation. arresting officer and makes visual observations of the youth. (f) facility staff shall not consider lesbian, gay, bisexual, Juvenile Justice Center Policy and Procedure transgender, questioning or intersex identification or (JJCPP) Section 3.01: Youth Admissions, ☒ ☐ ☐ status as an indicator of likelihood of being sexually Referrals, Screenings and Classification abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Juvenile Justice Center Policy and Procedure The facility administrator shall develop written policies (JJCPP) Section 5.11: Transgender and and procedures ensuring respectful and equitable Intersex Youth; Policy 5.02 LGBTQQI Youth treatment of transgender and intersex youth. The Protocol policies shall provide that: ☒ ☐ ☐ Through a review of the above policy, admission documentation, and interviews with detention and supervisory staff, BSCC staff determined that the SFSYTF meets compliance with the elements of this regulation (a) Facility staff shall respect every youth’s gender Juvenile Justice Center Policy and Procedure identity and shall refer to the youth by the youth’s (JJCPP) Section 5.11: Transgender and preferred name and gender pronoun, regardless of Intersex Youth; Policy 5.02 LGBTQQI Youth the youth’s legal name. Facilities may prohibit the Protocol use of gang or slang names or names that otherwise compromise facility operations as ☒ ☐ ☐ determined by the facility manager or designee, The elements of this regulation are and shall document any decision made on this accomplished, in part, through new staff initial basis. orientation and training that encapsulates multiple policies and procedures that ensure ongoing compliance with this regulation. (b) Facility staff shall permit youth to dress and present Juvenile Justice Center Policy and Procedure themselves in a manner consistent with their (JJCPP) Section 5.11: Transgender and gender identity and shall provide youth with the Intersex Youth; Policy 5.02 LGBTQQI Youth ☒ ☐ ☐ institution’s clothing and undergarments consistent Protocol with their gender identity. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Facility staff shall house youth in the unit or room Juvenile Justice Center Policy and Procedure that best meets their individual needs and promotes (JJCPP) Section 5.11: Transgender and their safety and well-being. Staff may not Intersex Youth; Policy 5.02 LGBTQQI Youth automatically house youth according to their Protocol external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that Juvenile Justice Center Policy and Procedure transgender and intersex youth have access to (JJCPP) Section 5.11: Transgender and medical and behavioral health providers qualified to Intersex Youth; Policy 5.02 LGBTQQI Youth provide care and treatment to transgender and Protocol intersex youth. ☒ ☐ ☐ BSCC staff interviewed detention staff and medical and behavioral health providers to confirm compliance with this regulation. (e) Consistent with the facility’s reasonable and Juvenile Justice Center Policy and Procedure necessary security considerations and physical (JJCPP) Section 5.11: Transgender and plant, facility staff shall make every effort to ensure Intersex Youth; Policy 5.02 LGBTQQI Youth ☒ ☐ ☐ the safety and privacy of transgender and intersex Protocol youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Juvenile Justice Center Policy and Procedure youth for the purpose of determining the youth’s (JJCPP) Section 5.11: Transgender and anatomical sex. Whenever feasible, the facility shall Intersex Youth; Policy 5.02 LGBTQQI Youth ☒ ☐ ☐ respect the youth’s preference regarding the gender of Protocol the staff member who conducts any search of the youth. 1353 ORIENTATION Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.5: Orientation The facility administrator shall develop and implement written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal As part of confirming compliance, BSCC staff information shall be provided and supplemented with reviewed the 10 most recent youth orientation video orientation if feasible. Provision shall be made to ☒ ☐ ☐ documents. We also interviewed youth provide accessible orientation information to all housed at the facility, detention staff, and detained youth including those with disabilities, limited education services. literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches Juvenile Justice Center Policy and Procedure and disciplinary procedures; (JJCPP) Section 3.5: Orientation ☒ ☐ ☐ 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) facility’s system of positive behavior interventions Juvenile Justice Center Policy and Procedure and supports, including behavior expectations, (JJCPP) Section 3.5: Orientation incentives that youth will receive for complying with facility rules, and consequences that may result when youth violate the rules of the facility; BSCC staff interviewed youth housed at the facilities and detention staff to determine that SFSYTF is consistent with including the elements of this regulation during the ☒ ☐ ☐ orientation process. BSCC staff was impressed with the Juvenile Orientation Acknowledgement Form. The form is very informative and provides a full overview of, but not limited to, a youth’s rights, facility expectations, and major and minor rules. (c) age appropriate information that explains the Juvenile Justice Center Policy and Procedure facility’s policy prohibiting sexual abuse and sexual (JJCPP) Section 3.5: Orientation harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; In addition to the above policy and documentation, BSCC staff interviewed youth housed at the facility. The facility is consistent with ensuring youth are provided age- ☒ ☐ ☐ appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment. In part, the process is conducted utilizing the Prison Rape Elimination Act (PREA) vulnerability and assessment tool and a video explaining how to identify and report incidents or suspicions of sexual abuse or sexual harassment. (d) identification of key staff and their roles; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.5: Orientation (e) the existence of the grievance procedure, the steps Juvenile Justice Center Policy and Procedure that must be taken to use it, the youth’s right to be (JJCPP) Section 3.5: Orientation free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ court process; (JJCPP) Section 3.5: Orientation 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) access to routine and emergency health and mental Juvenile Justice Center Policy and Procedure health care; (JJCPP) Section 3.5: Orientation ☒ ☐ ☐ Via interviews with health services staff, behavioral health staff, and youth housed at the facility, BSCC staff determined that SFSYTF complies with Title 15 minimum standards for this regulation (h) access to education, religious services, and Juvenile Justice Center Policy and Procedure recreational activities; (JJCPP) Section 3.5: Orientation ☒ ☐ ☐ BSCC staff observed that the youth handbook and the facility policy contain the elements of this regulation pertaining to the orientation process. Youth also view an orientation video. (i) housing assignments; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.5: Orientation (j) opportunity for personal hygiene and daily showers Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ including the availability of personal care items (JJCPP) Section 3.5: Orientation (k) rules and access to correspondence, visits and Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ telephone use; (JJCPP) Section 3.5: Orientation (l) availability of reading materials, programming, and Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ other activities; (JJCPP) Section 3.5: Orientation (m) facility policies on the use of force, use of restraints, Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ chemical agents and room confinement; (JJCPP) Section 3.5: Orientation (n) immigration legal services; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 3.5: Orientation (o) emergencies including evacuation procedures; Juvenile Justice Center Policy and Procedure (JJCPP) Section 3.5: Orientation ☒ ☐ ☐ The facility performs monthly fire drills that provides ongoing practice for youth in preparation for an emergency including, but not limited to, evacuation. (p) non-discrimination policy and the right to be free Juvenile Justice Center Policy and Procedure from physical, verbal or sexual abuse and (JJCPP) Section 3.5: Orientation harassment by other youth and staff; ☒ ☐ ☐ BSCC staff observed that the youth handbook contains the elements of this regulation pertaining to the orientation process. Youth also view an orientation video. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (q) availability of services and programs in a language Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ other than English if appropriate; (JJCPP) Section 3.5: Orientation (r) the process for requesting different housing, Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ education, programming and work assignments; (JJCPP) Section 3.5: Orientation (s) a process for which parents/guardians receive Juvenile Justice Center Policy and Procedure information regarding the youth’s stay in the facility (JJCPP) Section 3.5: Orientation The facility that at a minimum includes answers to frequently asked questions and provides contact information ☒ ☐ ☐ for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Juvenile Justice Center Policy and Procedure Title 15 Minimum Standards for Juvenile Facilities. (JJCPP) Section 3.5: Orientation BSCC staff was impressed with the ☒ ☐ ☐ Orientation Acknowledgment form provided to youth that acknowledges being informed of including but not limited to, the process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION Juvenile Justice Center Policy and Procedure (JJCPP) Policy 9.03 Separation ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures that address: (a) separation of youth for reasons that include, but are Juvenile Justice Center Policy and Procedure not be limited to, medical and mental health (JJCPP) Policy 9.03 Separation conditions, assaultive behavior, disciplinary consequences and protective custody. BSCC staff reviewed the 12 most recent incidents that resulted in youth placed on any type of separation status. ☒ ☐ ☐ SFSYTF incorporates the below separation types: • Group Separation • Temporary Separation • Medical and or Mental Health observation • Protective custody (b) consideration of positive youth development and Juvenile Justice Center Policy and Procedure trauma-informed care. (JJCPP) Policy 9.03 Separation ☒ ☐ ☐ 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) separated youth shall not be denied normal Juvenile Justice Center Policy and Procedure privileges available at the facility, except when (JJCPP) Policy 9.03 Separation necessary to accomplish the objective of separation. BSCC staff reviewed the above separation policy, programming logs, and random separation logs and documentation. We also ☒ ☐ ☐ interviewed youth detained at the facility, staff, and supervisors. When placing a youth on a Separation, the facility has a process that undergoes multiple levels of supervisory critique and debriefs with detention staff. (d) when the objective of the separation is discipline, Juvenile Justice Center Policy and Procedure Title 15 Section 1390 shall apply. (JJCPP) Policy 9.03 Separation ☒ ☐ ☐ (e) when separation results in room confinement, the Juvenile Justice Center Policy and Procedure separation shall occur in accordance with Welfare (JJCPP) Policy 9.03 Separation ☒ ☐ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Juvenile Justice Center Policy and Procedure of separated youth to determine if separation (JJCPP) Policy 9.03 Separation remains necessary. ☒ ☐ ☐ A checklist was observed on the face sheet of the incident reports involving Separations. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Juvenile Justice Center Policy and Procedure (a) The facility administrator shall develop and (JJCPP) Policy 9.05 Room Confinement implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions The San Francisco Secure Youth Treatment Code Section 208.3. The placement of a youth in Facility (SFSYTF) is a housing unit within the room confinement shall be accomplished in San Francisco Juvenile Justice Center accordance with the following guidelines: (SFJJC). The two facilities coexist by utilizing staff that are cross trained to work at both facilities. Further, the SFSYTF abides by the same SFJJC policies and procedures, as well ☒ ☐ ☐ as the same Title 15 regulations including, but not limited to, room confinement. BSCC staff reviewed the most recent reports that resulted in a youth being placed in room confinement. BSCC staff also interviewed youth housed at the facility, detention staff, education personnel, and the behavioral and mental health partners that work within the facility. (1) Room confinement shall not be used before Juvenile Justice Center Policy and Procedure other, less restrictive, options have been (JJCPP) Policy 9.05 Room Confinement attempted and exhausted, unless attempting those options poses a threat to the safety or ☒ ☐ ☐ security of any youth or staff. BSCC staff confirmed compliance, in part, through interviews with youth housed at the facility, behavioral and medical health staff, and a full review of incident reports. (2) Room confinement shall not be used for the Juvenile Justice Center Policy and Procedure purposes of punishment, coercion, (JJCPP) Policy 9.05 Room Confinement ☒ ☐ ☐ convenience, or retaliation by staff. (3) Room confinement shall not be used to the Juvenile Justice Center Policy and Procedure extent that it compromises the mental and (JJCPP) Policy 9.05 Room Confinement physical health of the youth. ☒ ☐ ☐ Special Programs for Youth (SPY) shall be notified immediately when a youth exhibits mental health concerns and or any form of suicidal ideation behaviors. (b) A youth may be held up to four hours in room Juvenile Justice Center Policy and Procedure confinement. After the youth has been held in room (JJCPP) Policy 9.05 Room Confinement confinement for a period of four hours, staff shall do one or more of the following: ☒ ☐ ☐ 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Return the youth to general population. Juvenile Justice Center Policy and Procedure (JJCPP) Policy 9.05 Room Confinement ☒ ☐ ☐ The Room Confinement Checklist clearly identifies start and end times that a youth spend in room confinement. (2) Consult with mental health or medical staff. Juvenile Justice Center Policy and Procedure (JJCPP) Policy 9.05 Room Confinement ☒ ☐ ☐ Special Programs for Youth (SPY) health and behavioral services staff shall be notified immediately when a youth needs to be assessed for continued room confinement. (3) Develop an individualized plan that includes the Juvenile Justice Center Policy and Procedure goals and objectives to be met in order to (JJCPP) Policy 9.05 Room Confinement reintegrate the youth to general population. ☒ ☐ ☐ When the need to continue room confinement is present, Special Programs for Youth (SPY) health and behavioral services staff assist the SFSYTF staff with formulating an individualized safety plan. (4) If room confinement must be extended beyond Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ four hours, staff shall do each of the following: (JJCPP) Policy 9.05 Room Confinement (A) Document the reasons for room Juvenile Justice Center Policy and Procedure confinement and the basis for the (JJCPP) Policy 9.05 Room Confinement extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Juvenile Justice Center Policy and Procedure includes the goals and objectives to be met (JJCPP) Policy 9.05 Room Confinement ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the Juvenile Justice Center Policy and Procedure facility superintendent or his or her ☒ ☐ ☐ (JJCPP) Policy 9.05 Room Confinement designee every four hours thereafter. (5) This section is not intended to limit the use of Juvenile Justice Center Policy and Procedure single-person rooms or cells for the housing of (JJCPP) Policy 9.05 Room Confinement ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ in court holding facilities or adult facilities. (JJCPP) Policy 9.05 Room Confinement 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Nothing in this section shall be construed to Juvenile Justice Center Policy and Procedure conflict with any law providing greater or ☒ ☐ ☐ (JJCPP) Policy 9.05 Room Confinement additional protections to youth. (8) This section does not apply during an Juvenile Justice Center Policy and Procedure extraordinary emergency circumstance that (JJCPP) Policy 9.05 Room Confinement requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Juvenile Justice Center Policy and Procedure placed in a locked cell or sleeping room to treat (JJCPP) Policy 9.05 Room Confinement and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not ☒ ☐ ☐ required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.13: Intuitional Assessment The facility administrator shall develop and implement and Plan written policies and procedures for assessment and case planning. The San Francisco Secure Youth Treatment Facility (SFSYTF) is a housing unit within the San Francisco Juvenile Justice Center (SFJJC). The two facilities coexist by utilizing staff that are cross trained to work at both facilities. Further, the SFSYTF abides by the ☒ ☐ ☐ same SFJJC policies and procedures, as well as the same Title 15 regulations including, but not limited to, the elements of this regulation. BSCC staff reviewed the above policy and inspected youth Institutional Assessments and Plans examples. BSCC staff observed improvements with consistency in documentation and the assessment and plan follow-up process. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Assessment: Juvenile Justice Center Policy and Procedure The assessment is based on information collected (JJCPP) Section 8.13: Intuitional Assessment during the admission process with periodic review, and Plan which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance abuse history, educational, Intake packets and orientation documentation vocational, counseling, behavioral health, complies with the elements of this regulation. consideration of known history of trauma, and BSCC staff also interviewed youth housed at family strengths and needs. ☒ ☐ ☐ the facility. A Youth Survey is completed on every youth during the intake process. The Survey identifies needs including, but not limited to, substance abuse, SPY/ Medical needs, and program recommendations. (b) Institutional Case Plan: Juvenile Justice Center Policy and Procedure (1) A case plan shall be developed for each youth (JJCPP) Section 8.13: Intuitional Assessment ☒ ☐ ☐ held for at least 30 days or more and created and Plan within 40 days of admission. (2) The institutional plan shall include, but not be Juvenile Justice Center Policy and Procedure limited to, written documentation that provides: ☒ ☐ ☐ (JJCPP) Section 8.13: Intuitional Assessment and Plan (A) objectives and time frame for the resolution Juvenile Justice Center Policy and Procedure of problems identified in the assessment; (JJCPP) Section 8.13: Intuitional Assessment and Plan BSCC staff reviewed youths’ Individual ☒ ☐ ☐ Weekly Case Notes and Update packets. We observed that the objectives and time frame for the resolution of problems identified in the assessment were appropriately met and documented. The Probation Officer works to ensure objectives are met prior to the SFSYTF youth’s 6-month review. (B) a plan for meeting the objectives that Juvenile Justice Center Policy and Procedure includes a description of program resources (JJCPP) Section 8.13: Intuitional Assessment ☒ ☐ ☐ needed and individuals responsible for and Plan assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Juvenile Justice Center Policy and Procedure the objectives, including periodic review and ☒ ☐ ☐ (JJCPP) Section 8.13: Intuitional Assessment discussion of the plan with the youth; and Plan 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be Juvenile Justice Center Policy and Procedure subject to existing resources, shall be (JJCPP) Section 8.13: Intuitional Assessment developed for post dispositional youth in and Plan accordance with Section 1351; and, BSCC staff reviewed transition plans for the most recent release packets that contained Transition Plans. Transition plan completion was consistent, and each youth’s Plan was ☒ ☐ ☐ individually assessed for transition needs. For SFSYTF youth that are in high school, a school Transition Specialist works as a liaison with the Probation Officer, and the District Attorney to collaborate on ensuring youth are guided toward the appropriate re-entry services. (5) in as much as possible and if appropriate, the Juvenile Justice Center Policy and Procedure plan, including the transition plan, shall be (JJCPP) Section 8.13: Intuitional Assessment developed with input from the family, supportive ☒ ☐ ☐ and Plan adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Juvenile Justice Center Policy and Procedure The facility administrator shall develop and implement (JJCPP) Section 8.05: Counseling and written policies and procedures ensuring the availability Supporting Youth of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: ☒ ☐ ☐ Special Program for Youth (SPY) provides oversight to ensure that each youth is assigned a Behavioral Health staff who is required to meet with the youth weekly. (a) youth will receive assistance with needs or Juvenile Justice Center Policy and Procedure concerns that may arise; ☒ ☐ ☐ (JJCPP) Section 8.05: Counseling and Supporting Youth (b) youth will receive assistance in requesting contact Juvenile Justice Center Policy and Procedure with parents, other supportive adults, attorney, ☒ ☐ ☐ (JJCPP) Section 8.05: Counseling and clergy, probation officer, or other public official; and, Supporting Youth (c) youth will be provided access to available Juvenile Justice Center Policy and Procedure resources to meet the youth’s needs. (JJCPP) Section 8.05: Counseling and Supporting Youth ☒ ☐ ☐ Special Program for Youth (SPY) provides oversight to ensure that each youth is assigned a Behavioral Health staff who is required to meet with the youth weekly. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Juvenile Justice Center Policy and Procedure (JJCPP) Policy 10.16: Use of Force The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of force, The San Francisco Secure Youth Treatment which may include chemical agents. Force shall never Facility (SFSYTF) is a housing unit within the be applied as punishment, discipline, retaliation or San Francisco Juvenile Justice Center treatment. (SFJJC). The two facilities coexist by utilizing (a) At a minimum, each facility shall develop policies staff that are cross trained to work at both and procedures which: facilities. Further, the SFSYTF abides by the ☒ ☐ ☐ same SFJJC policies and procedures, as well as the same Title 15 regulations including, but not limited to, the elements of this regulation. BSCC staff reviewed the most recent Use of Force (UOF) Incident reports. We also interviewed youth housed at the facility and detention staff. We also interviewed collaborative partners to gain further insight to confirm compliance with this regulation. (1) restricts the use of force to that which is deemed Juvenile Justice Center Policy and Procedure reasonable and necessary, as defined in Section (JJCPP) Policy 10.16: Use of Force ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Juvenile Justice Center Policy and Procedure including both physical and non-physical options (JJCPP) Policy 10.16: Use of Force and define when those force options are appropriate. Detention staff are trained to make use of the following physical and non-physical use of force options: Non-Physical • Non-Verbal actions ☒ ☐ ☐ • Show of numbers • Supervisor or Mental Health assistance • Verbal De-escalation Physical • Physical Control • Compliance Techniques • Defensive Tactics (3) describe force options or techniques that are Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ expressly prohibited by the facility. (JJCPP) Policy 10.16: Use of Force (4) describe the requirements of staff to report any Juvenile Justice Center Policy and Procedure inappropriate use of force, and to take ☒ ☐ ☐ (JJCPP) Policy 10.16: Use of Force affirmative action to immediately stop it. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that Juvenile Justice Center Policy and Procedure includes time period and procedure for (JJCPP) Policy 10.16: Use of Force documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for A review of incident reports shows that reviewing and tracking use of force incidents by SFSYTF documents and reports incidents in supervisory and or management staff, which accordance with Title 15 minimum standards. include procedures for debriefing a particular ☒ ☐ ☐ incident with staff and/or youth for the purposes of training as well as mitigating the effects of BSCC was impressed with the level of trauma that may have been experienced by staff oversight through multiple documented and /or the youth involved. debriefs/critiques and notification confirmations that occurs following an incident involving the use of force. (6) Include an administrative review and a system Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ for investigating unreasonable use of force. (JJCPP) Policy 10.16: Use of Force (7) define the role, notification, and follow-up Juvenile Justice Center Policy and Procedure procedures required after use of force incidents (JJCPP) Policy 10.16: Use of Force for medical, mental health staff and parents or legal guardians. In review of use of force incident reports and ☒ ☐ ☐ interviews with youth housed at the facility, medical staff evaluate youth immediately after use of force incidents and mental health staff are readily available to evaluate youth as needed. (8) describe the limitations of use of force on Juvenile Justice Center Policy and Procedure pregnant youth in accordance with Penal Code (JJCPP) Policy 10.16: Use of Force ☒ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Juvenile Justice Center Policy and Procedure option shall include policies and procedures that: (JJCPP) Policy 10.16: Use of Force ☐ ☐ ☒ The SFSYTF does not use Chemical Agents. Therefore sections (b)(1) through (b)(5) of this regulation are not applicable. (1) identify who is approved to carry and/or utilize Juvenile Justice Center Policy and Procedure chemical agents in the facility and the type, size (JJCPP) Policy 10.16: Use of Force ☐ ☐ ☒ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used Juvenile Justice Center Policy and Procedure when there is an imminent threat to the youth’s (JJCPP) Policy 10.16: Use of Force ☐ ☐ ☒ safety or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) outline the facility’s approved methods and Juvenile Justice Center Policy and Procedure timelines for decontamination from chemical (JJCPP) Policy 10.16: Use of Force agents. This shall include that youth who have ☐ ☐ ☒ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Juvenile Justice Center Policy and Procedure procedures required after use of force incidents (JJCPP) Policy 10.16: Use of Force ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident Juvenile Justice Center Policy and Procedure of use of chemical agents, including the (JJCPP) Policy 10.16: Use of Force reasons for which it was used, efforts to de- escalate prior to use, youth and staff involved, ☐ ☐ ☒ the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Juvenile Justice Center Policy and Procedure which require that agencies provide initial and (JJCPP) Policy 10.16: Use of Force regular training in use of force and chemical agents when appropriate that address: The elements of this regulation are confirmed in the CPO appointment and qualifications ☒ ☐ ☐ letter dated May 26, 2023. This is also accomplished through completion of Core Training and annual updates for use of force for all detention staff. (1) known medical and behavioral health Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ conditions that would contraindicate certain (JJCPP) Policy 10.16: Use of Force types of force; (2) acceptable chemical agents and the methods Juvenile Justice Center Policy and Procedure of application. (JJCPP) Policy 10.16: Use of Force ☐ ☐ ☒ The SFJJC and the SYTF do not use Chemical Agents. (3) signs or symptoms that should result in Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ immediate referral to medical or behavioral (JJCPP) Policy 10.16: Use of Force health. (4) instruction on the Constitutional Limitations of Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ Use of Force. (JJCPP) Policy 10.16: Use of Force 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) physical training force options that may require Juvenile Justice Center Policy and Procedure the use of perishable skills. (JJCPP) Policy 10.16: Use of Force ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. (6) timelines the facility uses to define regular Juvenile Justice Center Policy and Procedure training. (JJCPP) Policy 10.16: Use of Force ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. 1358 USE OF PHYSICAL RESTRAINTS Juvenile Justice Center Policy and Procedure (JJCPP) Policy 10.17: Use of Physical The facility administrator, in cooperation with the Restraints responsible physician and mental health director, shall develop and implement written policies and procedures for the use of restraint devices. Restraint devices ☒ ☐ ☐ BSCC staff reviewed the most recent Use of include any devices which immobilize a youth's Physical Restraint Incident Reports. We also extremities and/or prevent the youth from being interviewed youth housed at the facility and ambulatory. facility detention staff. Physical restraints may be used only for those youth Juvenile Justice Center Policy and Procedure who present an immediate danger to themselves or (JJCPP) Policy 10.17: Use of Physical others, who exhibit behavior which results in the Restraints destruction of property, or reveals the intent to cause self-inflicted physical harm. Physical restraints should ☒ ☐ ☐ be utilized only when it appears less restrictive BSCC staff observed that all instances of use alternatives would be ineffective in controlling the of physical restraints were justifiably used and youth’s behavior. when less restrictive alternatives were exhausted. In no case shall restraints be used as punishment or Juvenile Justice Center Policy and Procedure discipline, or as a substitute for treatment. The use of (JJCPP) Policy 10.17: Use of Physical restraint devices that attach a youth to a wall, floor or Restraints other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Juvenile Justice Center Policy and Procedure handcuffs, shackles or other restraint devices when used (JJCPP) Policy 10.17: Use of Physical to restrain youth for movement or transportation within Restraints ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the approval Juvenile Justice Center Policy and Procedure of the facility manager or designee. The facility manager (JJCPP) Policy 10.17: Use of Physical may delegate authority to place a youth in restraints to a Restraints physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. BSCC staff interviewed Medical and Behavioral Health staff who both provide ☒ ☐ ☐ services on behalf of the Special Programs for Youth SPY, which is a program within the Department of Public Health. The Medical and Behavioral Health SPY staff confirmed that ongoing review and assessment is provided to a youth while any type of restraint is applied to a youth. A medical opinion on the safety of placement and Juvenile Justice Center Policy and Procedure retention shall be secured as soon as possible, but no (JJCPP) Policy 10.17: Use of Physical later than two hours from the time of placement. The Restraints youth shall be medically cleared for continued retention at least every three hours thereafter. ☒ ☐ ☐ BSCC staff interviewed medical personnel. The medical and SPY Behavioral health staff provide ongoing review and assessment while a youth is in mechanical or any type of restraint. A mental health consultation shall be secured as soon as Juvenile Justice Center Policy and Procedure possible, but in no case longer than four hours from the (JJCPP) Policy 10.17: Use of Physical time of placement, to assess the need for mental health Restraints treatment. ☒ ☐ ☐ BSCC staff interviewed Behavioral Health personnel. The medical and SPY Behavioral health staff provide ongoing review and assessment while a youth is in mechanical or any type of restraint. Continuous direct visual supervision shall be conducted Juvenile Justice Center Policy and Procedure to ensure that the restraints are properly employed, and (JJCPP) Policy 10.17: Use of Physical to ensure the safety and well-being of the youth. Restraints Observations of the youth's behavior and any staff interventions shall be documented at least every 15 ☒ ☐ ☐ minutes, with actual time of the documentation recorded. Through documentation review and interviews with detention and medical staff, BSCC staff confirmed that the youth remain under constant supervision until the restraints are removed. In addition to the requirements above, policies and Juvenile Justice Center Policy and Procedure procedures shall address: (JJCPP) Policy 10.17: Use of Physical Restraints 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) documentation of the circumstances leading to an Juvenile Justice Center Policy and Procedure application of restraints. (JJCPP) Policy 10.17: Use of Physical Restraints ☒ ☐ ☐ BSCC staff observed the SFSYTF is well- versed in documenting incidents and providing appropriate debriefing and critique following an incident. (b) known medical conditions that would contraindicate Juvenile Justice Center Policy and Procedure certain restraint devices and/or techniques. ☒ ☐ ☐ (JJCPP) Policy 10.17: Use of Physical Restraints (c) acceptable restraint devices. Juvenile Justice Center Policy and Procedure (JJCPP) Policy 10.17: Use of Physical Restraints ☒ ☐ ☐ Physical restraints utilized: • Handcuffs • Leg shackles • Zip Ties (d) signs or symptoms which should result in Juvenile Justice Center Policy and Procedure immediate medical/mental health referral. ☒ ☐ ☐ (JJCPP) Policy 10.17: Use of Physical Restraints (e) availability of cardiopulmonary resuscitation Juvenile Justice Center Policy and Procedure equipment. ☒ ☐ ☐ (JJCPP) Policy 10.17: Use of Physical Restraints (f) protective housing of restrained youth. While in Juvenile Justice Center Policy and Procedure restraint devices, all youth shall be housed alone or (JJCPP) Policy 10.17: Use of Physical in a specified housing area for restrained youth Restraints which makes provision to protect the youth from ☒ ☐ ☐ abuse. The youth remain under constant supervision until the restraints are removed. (g) provision for hydration and sanitation needs. Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 10.17: Use of Physical Restraints (h) exercising of extremities. Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 10.17: Use of Physical Restraints 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Juvenile Justice Center Policy and Procedure MOVEMENT AND TRANSPORTATION WITHIN THE (JJCPP) Policy 10.08: Use of Restraints FACILITY. Devices for Movement and Transportation Within the Facility The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health BSCC staff reviewed incident reports for this director, shall develop and implement written policies regulation, mostly involving mutual physical and procedures for the use of restraint devices when combat between youth. In all cases, the purpose is for movement or transportation within the ☒ ☐ ☐ mechanical restraints were used to move a facility that shall include the following: combative youth to his/her room. The observations and documentation were complete. Reports describe the incident and justify the use of restraints for each application of restraints used. (a) identification of acceptable restraint devices, staff Juvenile Justice Center Policy and Procedure approved to utilize restraint devices and the (JJCPP) Policy 10.08: Use of Restraints required training. Devices for Movement and Transportation Within the Facility ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023 (b) the circumstances leading to the application of Juvenile Justice Center Policy and Procedure restraints must be documented. (JJCPP) Policy 10.08: Use of Restraints Devices for Movement and Transportation Within the Facility ☒ ☐ ☐ A “Mechanical Restraint Determination” form is utilized to determine and approve if restraints are needed during movement within the facility complex. Most occurrences were during court escorts. (c) an individual assessment of the need to apply Juvenile Justice Center Policy and Procedure restraints for movement or transportation that (JJCPP) Policy 10.08: Use of Restraints includes consideration of less restrictive Devices for Movement and Transportation alternatives, consideration of a youth’s known Within the Facility ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Juvenile Justice Center Policy and Procedure with a clearly defined expectation that restraint (JJCPP) Policy 10.08: Use of Restraints ☒ ☐ ☐ devices shall not be used for the purposes of Devices for Movement and Transportation discipline or retaliation. Within the Facility 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) the use of restraints on pregnant youth is limited in Juvenile Justice Center Policy and Procedure accordance with Penal Code Section6030(f) and (JJCPP) Policy 10.08: Use of Restraints ☒ ☐ ☐ Welfare and Institutions Code Section 222. Devices for Movement and Transportation Within the Facility 1359 SAFETY ROOM PROCEDURES Juvenile Justice Center Policy and Procedure (JJCPP) Policy 9.04: Safety Rooms (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and During the physical inspection, BSCC staff procedures governing the use of safety rooms, as identified two safety rooms in the facility described in Title 24, Part 2, Section 1230.1.13. The complex. One is in the intake area and the room shall be used to hold only those youth who other is in a living unit. The agency currently present an immediate danger to themselves or uses both locations for storage. others, who exhibit behavior which results in the destruction of property, or reveals the intent to ☒ ☐ ☐ cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as A Safety Room policy exists. However, a substitute for treatment. Policies and procedures operationally, the safety room is not used. shall: Policy indicates that the use of the safety rooms is prohibited. The Living Area Space Evaluation has been updated to reflect this change in usage. (1) include provisions for administration of Juvenile Justice Center Policy and Procedure necessary nutrition and fluids, access to a (JJCPP) Policy 9.04: Safety Rooms toilet, and suitable clothing to provide for privacy; ☐ ☐ ☒ Policy indicates that the use of the safety rooms is prohibited. Therefore, sections (a)(1) through (d) are currently not applicable to this regulation. (2) provide for approval of the facility manager, or Juvenile Justice Center Policy and Procedure designee, before a youth is placed into a safety (JJCPP) Policy 9.04: Safety Rooms room; ☐ ☐ ☒ Policy indicates that the use of the safety rooms is prohibited. (3) provide for continuous direct visual supervision Juvenile Justice Center Policy and Procedure and documentation of the youth's behavior and (JJCPP) Policy 9.04: Safety Rooms any staff interventions every 15 minutes, with ☐ ☐ ☒ actual time recorded; Policy indicates that the use of the safety rooms is prohibited. (4) provide that the youth shall be evaluated by the Juvenile Justice Center Policy and Procedure facility manager, or designee, every four hours; (JJCPP) Policy 9.04: Safety Rooms ☐ ☐ ☒ Policy indicates that the use of the safety rooms is prohibited. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) provide for immediate medical assessment, Juvenile Justice Center Policy and Procedure where appropriate, or an assessment at the (JJCPP) Policy 9.04: Safety Rooms next daily sick call; and, ☐ ☐ ☒ Policy indicates that the use of the safety rooms is prohibited. (6) provide a process for documenting the reason Juvenile Justice Center Policy and Procedure for placement, including attempts to use less (JJCPP) Policy 9.04: Safety Rooms restrictive means of control, and decisions to ☐ ☐ ☒ continue and end placement. Policy indicates that the use of the safety rooms is prohibited. (b) The placement of a youth in the safety room shall be Juvenile Justice Center Policy and Procedure ☐ ☐ ☒ accomplished in accordance with the following: (JJCPP) Policy 9.04: Safety Rooms (1) safety room shall not be used before other less Juvenile Justice Center Policy and Procedure restrictive options have been attempted and (JJCPP) Policy 9.04: Safety Rooms exhausted, unless attempting those options ☐ ☐ ☒ poses a threat to the safety or security of any youth or staff. Policy indicates that the use of the safety rooms is prohibited. (2) safety room shall not be used for the purposes Juvenile Justice Center Policy and Procedure of punishment, coercion, convenience, or (JJCPP) Policy 9.04: Safety Rooms retaliation by staff. ☐ ☐ ☒ Policy indicates that the use of the safety rooms is prohibited. (3) safety room shall not be used to the extent that Juvenile Justice Center Policy and Procedure it compromises the mental and physical health (JJCPP) Policy 9.04: Safety Rooms of the youth. ☐ ☐ ☒ Policy indicates that the use of the safety rooms is prohibited. (c) A youth may be held up to four hours in the safety Juvenile Justice Center Policy and Procedure room. After the youth has been held in the safety (JJCPP) Policy 9.04: Safety Rooms room for a period of four hours, staff shall do one or ☐ ☐ ☒ more of the following: Policy indicates that the use of the safety rooms is prohibited. (1) return the youth to general population. Juvenile Justice Center Policy and Procedure ☐ ☐ ☒ (JJCPP) Policy 9.04: Safety Rooms (2) consult with mental health or medical staff, Juvenile Justice Center Policy and Procedure ☐ ☐ ☒ (JJCPP) Policy 9.04: Safety Rooms (3) develop an individualized plan that includes the Juvenile Justice Center Policy and Procedure ☐ ☐ ☒ goals and objectives to be met in order to (JJCPP) Policy 9.04: Safety Rooms reintegrate the youth to general population. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) If confinement in the safety room must be extended Juvenile Justice Center Policy and Procedure beyond four hours, staff shall develop an (JJCPP) Policy 9.04: Safety Rooms individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general Policy indicates that the use of the safety population. rooms is prohibited. 1360 SEARCHES Juvenile Justice Center Policy and Procedure (JJCPP) Section 10.10: Searches The facility administrator shall develop and implement written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures The San Francisco Secure Youth Treatment shall provide that: Facility (SFSYTF) is a housing unit within the San Francisco Juvenile Justice Center (SFJJC). The two facilities coexist by utilizing staff that are cross-trained to work at both facilities. Further, the SFSYTF abides by the same SFJJC policies and procedures, as well as the same Title 15 regulations including, but not limited to, the elements of this regulation. Facility staff utilize the below search protocols: ☒ ☐ ☐ • Pat Down Search • Metal Detector Search • Visual Search (Strip) • Room Search • Unit Search • Facility Search Strip searches require prior supervisory approval. All visitors are also subject to search prior to entrance into the facility. (a) Searches shall be conducted to ensure the safety Juvenile Justice Center Policy and Procedure and security of the facility, public, visitors, youth, ☒ ☐ ☐ (JJCPP) Section 10.10: Searches and staff. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Searches shall be conducted in a manner that Juvenile Justice Center Policy and Procedure preserves the privacy and dignity of the person (JJCPP) Section 10.10: Searches being searched and shall not be conducted for harassment or as a form of discipline or punishment. BSCC staff interviewed youth housed at ☒ ☐ ☐ SFSYTF who confirmed the search process conducted by detention staff during booking, or any other time, is done with dignity and preserves the privacy of the youth being searched. (c) Strip searches and visual or physical body cavity Juvenile Justice Center Policy and Procedure searches shall comply with Penal Code Section (JJCPP) Section 10.10: Searches 4030. ☒ ☐ ☐ The facility maintains expectations for strip searches pursuant to PC 4030, for pre- detention youth and post-detention youth. All strip searches are approved in advance of the search. (d) Physical body cavity searches shall only be Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ conducted by a medical professional. (JJCPP) Section 10.10: Searches (e) Any youth held after a detention hearing shall only Juvenile Justice Center Policy and Procedure be strip searched with prior approval of a supervisor (JJCPP) Section 10.10: Searches when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ comply with Section 1352.5. (JJCPP) Section 10.10: Searches (g) Cross-gender pat-down searches and strip Juvenile Justice Center Policy and Procedure searches are prohibited except in exigent (JJCPP) Section 10.10: Searches circumstances or when conducted by a medical ☒ ☐ ☐ professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Juvenile Justice Center Policy and Procedure (JJCPP) Policy 5.05: Youth Grievances The facility administrator shall develop and implement written policies and procedures whereby any youth may appeal and have resolved grievances relating to any BSCC staff reviewed the 15 most recent condition of confinement, including but not limited to grievance examples submitted by youth health care services, classification decisions, program ☒ ☐ ☐ housed at the facility. BSCC staff also participation, telephone, mail or visiting procedures, interviewed youth housed at the facility, as food, clothing, bedding, mistreatment, harassment or well as detention staff. The resolution of violations of the nondiscrimination policy. There shall be grievances within 72 hours is noted as very no time limit on filing grievances. Policies and commendable efforts to discuss youths’ procedures shall include provisions whereby the facility concerns. manager ensures: 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) a grievance form and instructions for registering a Juvenile Justice Center Policy and Procedure grievance, which includes provisions for the youth (JJCPP) Policy 5.05: Youth Grievances to have free access to the form; We interviewed multiple youth who indicated that, during the intake and orientation process, the grievance procedure was clearly explained. The youth were also aware of the ☒ ☐ ☐ grievance procedures and the location of the grievances and the grievance lockbox. During our physical inspection, we observed that grievances were readily available to youth. In addition, grievance lock boxes were in the housing units to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file Juvenile Justice Center Policy and Procedure the grievance or to deliver the form to any youth (JJCPP) Policy 5.05: Youth Grievances ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ staff level; (JJCPP) Policy 5.05: Youth Grievances (d) provision for a prompt review and initial response to Juvenile Justice Center Policy and Procedure grievances within three (3) business days, (JJCPP) Policy 5.05: Youth Grievances grievances that relate to health and safety issues must be addressed immediately; ☒ ☐ ☐ BSCC staff reviewed random grievances. The resolution of grievances within 72 hours is noted as very commendable efforts to discuss youths’ concerns. (1) The youth may elect to be present to explain Juvenile Justice Center Policy and Procedure his/her version of the grievance to a person not (JJCPP) Policy 5.05: Youth Grievances ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ the facility administrator to assist the youth. (JJCPP) Policy 5.05: Youth Grievances (e) provision for a written response to the grievance Juvenile Justice Center Policy and Procedure which includes the reasons for the decisions; (JJCPP) Policy 5.05: Youth Grievances ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond professionally. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) a system which provides that any appeal of a Juvenile Justice Center Policy and Procedure grievance shall be heard by a person not directly (JJCPP) Policy 5.05: Youth Grievances involved in the circumstances which led to the grievance; ☒ ☐ ☐ The facility has an ombudsperson, who is a neutral, 3rd party, non-probation entity, who meets with each youth that files a grievance. (g) resolution of the grievance must occur within ten Juvenile Justice Center Policy and Procedure (10) business days unless circumstances dictate a (JJCPP) Policy 5.05: Youth Grievances longer time frame. The youth shall be notified of any delay; and, ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond to grievances in a timely fashion. (h) the policy shall provide multiple internal and Juvenile Justice Center Policy and Procedure external methods to report sexual abuse and sexual (JJCPP) Policy 5.05: Youth Grievances; harassment. Policy 5.07 Prison Rape Elimination Act (PREA) ☒ ☐ ☐ During the intake and orientation process, youth are provided multiple internal and external methods to report inappropriate behaviors of any kind. Whether or not associated with a grievance, concerns Juvenile Justice Center Policy and Procedure of parents, guardians, staff or other parties shall be (JJCPP) Policy 5.05: Youth Grievances ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Juvenile Justice Center Policy and Procedure (JJCPP) Section 2.17: Incident Records and A written report of all incidents which result in physical Reports harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be maintained. Such written record shall be prepared by the ☒ ☐ ☐ Throughout the inspection process, written staff and submitted to the facility manager by the end of reports of various incidents were requested the shift, unless additional time is necessary and and received. In review, SFSYTF incident authorized by the facility manager or designee. reports are written and prepared as required by Title 15 minimum standards. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO COLLECT Special Program for Youth (SPY), Policy DNA SPECIMENS, SAMPLES, IMPRESSIONS 1.1452 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections Per policy, SPY medical personnel will not personnel including peace officers, may employ perform physical examinations of any kind for reasonable force to collect blood specimens, saliva the purpose of evidence collection for samples, and thumb or palm print impressions from processing of charges against a detainee. individuals who are required to provide such samples, specimens or impressions pursuant to ☐ ☐ ☒ Penal Code Section 296 and who refuse following written or oral request. DNA as ordered is collected by the Casework Probation Officer. The use of force to collect DNA is not authorized at SFSYTF. Section 10.16: Use of Force prohibits the utilization of force to collect DNA samples. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☐ ☐ ☒ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the ☐ ☐ ☒ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects ☐ ☐ ☒ the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (a) School Programs Programs The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee Per Title 15, Section 1313 County Inspection pursuant to applicable State laws. The school and facility and Evaluation of Building and Grounds (d), administrators shall develop and implement written policy the facility was evaluated on October 23, and procedures to ensure communication and 2023. As of the date of this report, the coordination between educators and probation staff. evaluation report is pending. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to BSCC staff interviewed education staff, Sylvia use technology to facilitate learning and ensure safe Lepe Reyes (Principal). BSCC staff also technology practices. The facility administrator shall interviewed youth detained at the facility. The request an annual review of each required element of the facility classrooms were also physically program by the Superintendent of Schools, and a report ☒ ☐ ☐ inspected. or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be Many of the SFSYTF youth are high school delegated to the principal or any other staff of any graduates. Nevertheless, education services juvenile court school site. The Superintendent of Schools provide ongoing support and services to all shall conduct this review in conjunction with a qualified youth in custody. outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each Youth in detention are afforded Common deficiency and to fully protect the educational interests of Core classroom instruction. Woodside all youth in the facility. Learning Center provides a well-rounded Western Association of Schools and Colleges (WASC) accredited education program to youth in San Francisco County's Juvenile Justice Center. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education The facility school program shall comply with the State Programs Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational In part, compliance was confirmed as part of program offerings. As stated in the 2009 California the required annual, Title 15, Regulations, Standards for the Teaching Profession, teachers shall Section 1313 County Inspection and establish and maintain learning environments that are Evaluation of Building and Grounds physically, emotionally, and intellectually safe. Youth evaluation. The facility was evaluated on shall be provided a rigorous, quality educational program ☒ ☐ ☐ October 23, 2023. that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. BSCC staff interviewed education staff, as well as youth detained at the facility. We also physically inspected classrooms. As a result, BSCC staff found that the learning environment and the quality of educational programming meets the Title 15 minimum standards for this regulation. All youth shall be treated equally, and the education Juvenile Justice Center Policy and Procedure program shall be free from discriminatory action. Staff (JJCPP) Section 8.07: Youth Education shall refer to transgender, intersex and gender- Programs nonconforming youth by their preferred name and gender. BSCC staff interviewed education staff, as ☒ ☐ ☐ well as youth detained at the facility. We also physically inspected classrooms. As a result, BSCC staff found that the learning environment and the quality of educational programming meets the Title 15 minimum standards for this regulation. (1) The course of study shall comply with the State Juvenile Justice Center Policy and Procedure Education Code and include, but not be limited (JJCPP) Section 8.07: Youth Education to, courses required for high school graduation. Programs The primary courses of study are Math, ☒ ☐ ☐ English, Science, Social Science, PE, and Art. Per the annual education services evaluation, SFSYTF meets Title 15 minimum standards for this regulation. (2) Information and preparation for the High School Juvenile Justice Center Policy and Procedure Equivalency Test as approved by the California (JJCPP) Section 8.07: Youth Education ☒ ☐ ☐ Department of Education shall be made Programs available to eligible youth. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Youth shall be informed of post-secondary Juvenile Justice Center Policy and Procedure education and vocational opportunities. (JJCPP) Section 8.07: Youth Education Programs Many of the SFSYTF youth are high school graduates. Nevertheless, education services provide ongoing support and services to all youth in custody. Post-secondary opportunities are shared with youth and books are purchased by education services ☒ ☐ ☐ for the graduates. The educational services program assists current students and high school graduates with enrolling in online college. The facility has implemented the “Incarcerated to College” (ITC) program. ITC is a Career Training Education college readiness course designed to be taught inside juvenile facilities and allow students to earn CTE credits towards graduation. (4) Administration of the High School Equivalency Juvenile Justice Center Policy and Procedure Tests as approved by the California Department (JJCPP) Section 8.07: Youth Education ☒ ☐ ☐ of Education, shall be made available when Programs possible. (5) Supplemental instruction shall be afforded to Juvenile Justice Center Policy and Procedure youth who do not demonstrate sufficient (JJCPP) Section 8.07: Youth Education progress towards grade level standards. Programs ☒ ☐ ☐ The education services program employs three transitional specialists who are individually assigned to specific youth that need assistance with their learning plans. (6) The minimum school day shall be consistent with Juvenile Justice Center Policy and Procedure State Education Code Requirements for juvenile (JJCPP) Section 8.07: Youth Education court schools. The facility administrator, in Programs conjunction with the education staff, must ensure that operational procedures do not ☒ ☐ ☐ interfere with the time afforded for the minimum The school day is Monday through Friday, instructional day. Absences, time out of class or from 8:45 PM to 2:45 PM. educational instruction, both excused and unexcused, shall be documented. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth Juvenile Justice Center Policy and Procedure regardless of classification, housing, security (JJCPP) Section 8.07: Youth Education status, disciplinary or separation status, Programs including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education BSCC staff interviewed youth housed at the includes, but is not limited to, related services as facility, detention staff, and education services provided in a youth’s Section 504 Plan or personnel to confirm compliance with this Individualized Education Program (IEP). regulation. (c) School Discipline Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (1) Positive behavior management will be Programs implemented to reduce the need for disciplinary action in the school setting and be integrated into ☒ ☐ ☐ the facility's overall behavioral management plan Youth’s behavior in school is integrated into and security system. the facility’s behavior modification point system. (2) School staff shall be advised of administrative Juvenile Justice Center Policy and Procedure decisions made by probation staff that may (JJCPP) Section 8.07: Youth Education affect the educational programming of students. Programs ☒ ☐ ☐ Via interviews with education services, SFSYTF staff effectively communicate administrative decisions that may affect educational programming. (3) Except as otherwise provided by the State Juvenile Justice Center Policy and Procedure Education Code, expulsion/suspension from (JJCPP) Section 8.07: Youth Education school shall be imposed only when other means Programs of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Juvenile Justice Center Policy and Procedure education staff will develop policies and (JJCPP) Section 8.07: Youth Education procedures that address the rights of any Programs student who has continuing difficulty completing a school day. ☒ ☐ ☐ The education services program employs three transitional specialists who are individually assigned to specific youth that need assistance with their learning plans. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (1) State and federal laws and regulations shall be Programs observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of Per the annual education services evaluation, alternative placements, manifestation determination reviews, and implementation of SFSYTF meets Title 15 minimum standards ☒ ☐ ☐ Section 504 Plans and Individualized Education for this regulation. Programs. There is an extra help teacher who provides one-on-one teaching assistance to IEP students and students that may need extra help. (2) Youth identified as English Learners (EL) shall be Juvenile Justice Center Policy and Procedure afforded an educational program that addresses (JJCPP) Section 8.07: Youth Education their language needs pursuant to all applicable Programs state and federal laws and regulations governing programs for EL students. ☒ ☐ ☐ Per the annual education services evaluation, SFSYTF meets Title 15 minimum standards for this regulation. (e) Educational Screening and Admission Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (1) Youth shall be interviewed after admittance and ☒ ☐ ☐ Programs a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Section 8.07: Youth Education Programs (B) Home Language Survey and the results of Juvenile Justice Center Policy and Procedure the State Test used for English language ☒ ☐ ☐ (JJCPP) Section 8.07: Youth Education proficiency; Programs (C) Needs and services of special populations Juvenile Justice Center Policy and Procedure as defined by the State Education Code, (JJCPP) Section 8.07: Youth Education including but not limited to, students with Programs special needs. ☒ ☐ ☐ There is an extra help teacher who provides one-on-one teaching assistance to IEP students and students that may need extra help. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) Discipline problems. Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education Programs ☒ ☐ ☐ Youth’s behavior in school is integrated into the facility’s behavior modification point system. (2) Youth will be immediately enrolled in school. Juvenile Justice Center Policy and Procedure Educational staff shall conduct an assessment (JJCPP) Section 8.07: Youth Education to determine the youth's general academic ☒ ☐ ☐ Programs functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Juvenile Justice Center Policy and Procedure education plan shall be developed for each (JJCPP) Section 8.07: Youth Education youth within five school days. Programs ☒ ☐ ☐ The education services program employs three transitional specialists who are individually assigned to specific youth that need assistance with their learning plans. (4) Upon enrollment, education staff shall comply Juvenile Justice Center Policy and Procedure with the State Education Code and request the (JJCPP) Section 8.07: Youth Education youth's records from his/her prior school(s), Programs including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ The Education department employs a school immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the personnel (Office Assistant) who performs the youth's educational plan shall be reviewed with duties of the School Registrar to ensure the youth and modified as needed. Youth should compliance with this regulation. be informed of the credits they need to graduate. (f) Educational Reporting Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (1) The complete facility educational record of the Programs youth shall be forwarded to the next educational placement in accordance with the State ☒ ☐ ☐ Education Code. The Education department employs a school personnel (Office Assistant) who performs the duties of the School Registrar to ensure compliance with this regulation. (2) The County Superintendent of Schools shall Juvenile Justice Center Policy and Procedure provide appropriate credit (full or partial) for (JJCPP) Section 8.07: Youth Education ☒ ☐ ☐ course work completed while in juvenile court Programs school in accordance with the State Education Code. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Transition and Re-Entry Planning Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (1) The Superintendent of Schools and the Chief Programs Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an Individually assigned Transition Specialist education transition plan, in accordance with the State Education Code and in alignment with Title assist the youth with educational transition 15, Minimum Standards for Juvenile Facilities, plans through next step recommendations Section 1355. (h) Post-Secondary Education Opportunities Juvenile Justice Center Policy and Procedure (JJCPP) Section 8.07: Youth Education (1) The school and facility administrator should, Programs whenever possible, collaborate with local post- secondary education providers to facilitate access to educational and vocational ☒ ☐ ☐ Youth have an opportunity and are opportunities for youth that considers the use of technology to implement these programs. encouraged to enroll in online post-secondary courses. Incarceration to College program is to educate youth about post-secondary educational options. 1371 PROGRAMS, RECREATION, AND Juvenile Justice Center Policy and Procedure EXERCISE. (JJCPP) Policy 8.09: Programs, Recreation and Exercise The facility administrator shall develop and implement written policies and procedures for programs, BSCC staff reviewed the program’s Exercise recreation, and exercise for all youth. The intent is to and Recreation policy and procedure, logs, minimize the amount of time youth are in their rooms or ☒ ☐ ☐ and pertinent documentation for the months their bed area. of March, April, and May 2023. The facility’s policy and procedure are applicable to the elements of this regulation, as required. Juvenile facilities shall provide the opportunity for Juvenile Justice Center Policy and Procedure programs, recreation, and exercise a minimum of three (JJCPP) Policy 8.09: Programs, Recreation hours a day during the week and five hours a day each and Exercise ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Juvenile Justice Center Policy and Procedure exercise may be suspended only upon a written finding (JJCPP) Policy 8.09: Programs, Recreation by the administrator/manager or designee that a youth ☒ ☐ ☐ and Exercise represents a threat to the safety and security of the facility. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Such program, recreation, and exercise schedule shall Juvenile Justice Center Policy and Procedure be posted in the living units. (JJCPP) Policy 8.09: Programs, Recreation and Exercise ☒ ☐ ☐ During the physical inspection, BSCC staff observed program and recreation schedule calendars posted in the living units. There will be a written annual review of the programs, Juvenile Justice Center Policy and Procedure recreation, and exercise by the responsible agency to (JJCPP) Policy 8.09: Programs, Recreation ensure content offered is current, consistent, and and Exercise relevant to the population. The San Francisco Secure Youth Treatment Facility (SFSYTF) is a housing unit within the San Francisco Juvenile Justice Center (SFJJC). The two facilities coexist by utilizing staff that are cross trained to work at both facilities. Further, the SFSYTF abides by the ☒ ☐ ☐ same SFJJC policies and procedures, as well as the same Title 15 regulations including, but not limited to, the elements of this regulation. A letter dated June 9, 2023, was provided by Shane Thomas, Director of Juvenile Facilities. The letter confirmed an annual review of the programs, recreation, and exercise was conducted. Further, that the content was found to be current, consistent, and relevant to the population being held at SFSYTF. (a) Programs. All youth shall be provided with the Juvenile Justice Center Policy and Procedure opportunity for at least one hour of daily (JJCPP) Policy 8.09: Programs, Recreation programming to include, but not be limited to, trauma and Exercise focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions BSCC staff were impressed with the and activities designed to reduce recidivism. These collaborative programming efforts that the programs should be based on the youth’s individual agency has with education services. needs as required by Sections 1355 and 1356. Such ☒ ☐ ☐ programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.09: Programs, Recreation (2) Management of Stress and Trauma; and Exercise (3) Anger Management; (4) Conflict Resolution; The programs offered at the facility include, but not limited to: (5) Juvenile Justice System; (6) Trauma-related interventions; Incarceration to College (ITC); Life Skills (7) Victim Awareness; Mentoring; The Art of Yoga; Virtual Learning (8) Self-Improvement; program (Meditation Education); Restorative Justice; Career Specialization and education; (9) Parenting Skills and support; The Beat Within; Sunset Music/Art; Omega ☒ ☐ ☐ (10) Tolerance and Diversity; Boys Club; Anger Management; and Drug and Alcohol Counseling. (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Juvenile Justice Center Policy and Procedure opportunity for at least one hour of daily access to (JJCPP) Policy 8.09: Programs, Recreation unscheduled activities such as leisure reading, letter and Exercise writing, and entertainment. Activities shall be supervised and include orientation and may include ☒ ☐ ☐ coaching of youth. In review of program activity logs and interviews with youth housed at the facility and detention staff, SFSYTF complies with the Title 15 minimum standards for this regulation. (c) Exercise. All youth shall be provided with the Juvenile Justice Center Policy and Procedure opportunity for at least one hour of large muscle (JJCPP) Policy 8.09: Programs, Recreation activity each day. and Exercise ☒ ☐ ☐ In review of program activity logs and interviews with youth housed at the facility and detention staff, SFSYTF complies with the Title 15 minimum standards for this regulation. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The administrator/manager may suspend, for a period Juvenile Justice Center Policy and Procedure not to exceed 24 hours, access to recreation and (JJCPP) Policy 8.09: Programs, Recreation programs. The administrator/manager shall document ☒ ☐ ☐ and Exercise the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.10: Religious Programming The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.10: Religious Programming ☒ ☐ ☐ Through interviews with youth housed at the facility and a review of the programming schedules, BSCC staff were able to determine that SFSYTF complies with this regulation. (b) availability of clergy; and, Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.10: Religious Programming ☒ ☐ ☐ (c) availability of religious diets. Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.10: Religious Programming ☒ ☐ ☐ Per policy, the agency honors religious diets. The request for religious diets is made to medical staff. Medical staff informs the food service personnel of the religious diet request. 1373 WORK PROGRAM Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.11: Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING Juvenile Justice Center Policy and Procedure (JJCPP) Policy 5.10: Youth Visiting The facility administrator shall develop and implement written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to BSCC staff reviewed visiting policy and receive visits by parents, guardians or persons standing ☒ ☐ ☐ procedure, visiting schedules, and logs for in loco parentis, and children of youth. Other family April, May, and June 2023. We also members, such as grandparents and siblings, and interviewed youth and detention staff. Based supportive adults, may be allowed to visit with the on information received and interviews, approval of the facility administrator or designee, and in BSCC staff conclude that SFSYTF complies conjunction with the youth’s case plan or in the best with this regulation. interest of the youth. All visits shall occur at reasonable times, subject only to Juvenile Justice Center Policy and Procedure the limitations necessary to maintain order and security. (JJCPP) Policy 5.10: Youth Visiting Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Juvenile Justice Center Policy and Procedure per week. Visits may be supervised, but conversations (JJCPP) Policy 5.10: Youth Visiting shall not be monitored unless there is a security or safety need. BSCC staff reviewed visiting policy and ☒ ☐ ☐ procedure, visiting schedules, and interviewed youth and detention staff. Based on information received and interviews, BSCC staff concluded that SFSYTF ensures youth have an opportunity to have visitation for a minimum of two hours per week. Provisions for special visits, in addition to the two-hour Juvenile Justice Center Policy and Procedure minimum and/or outside of the regular visiting hours, (JJCPP) Policy 5.10: Youth Visiting shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Juvenile Justice Center Policy and Procedure alternative, but not as a replacement, to in-person (JJCPP) Policy 5.10: Youth Visiting ☒ ☐ ☐ visiting. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1375 CORRESPONDENCE Juvenile Justice Center Policy and Procedure (JJCPP) Section 5.08: Mail The facility administrator shall develop and implement written policies and procedures for correspondence ☒ ☐ ☐ which provide that: Staff and youth interviews and a review of policy and procedures revealed compliance with this regulation. (a) there is no limitation on the volume of mail that youth Juvenile Justice Center Policy and Procedure may send or receive; (JJCPP) Policy 5.10: Youth Visiting ☒ ☐ ☐ (b) youth may send two letters per week postage free; Juvenile Justice Center Policy and Procedure (JJCPP) Policy 5.08: Mail ☒ ☐ ☐ (c) youth may correspond confidentially with state and Juvenile Justice Center Policy and Procedure federal courts, any member of the State Bar or holder (JJCPP) Policy 5.10: Youth Visiting of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Juvenile Justice Center Policy and Procedure in (c), may be read by staff only when there is (JJCPP) Policy 5.08: Mail ☒ ☐ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Juvenile Justice Center Policy and Procedure (JJCPP) Policy 5.09: Telephone Access The administrator of each juvenile facility shall develop and implement written policies and procedures to provide youth with access to telephone communications. The youth’s Probation Officer provides a list of authorized numbers that youth may call. Detention staff assist youth with ☒ ☐ ☐ communicating with the Probation Officer to add persons to the list of approved persons to be called. BSCC staff also interviewed youth to confirm compliance. 1377 ACCESS TO LEGAL SERVICES Juvenile Justice Center Policy and Procedure (JJCPP) Policy 5.01: Youth Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: BSCC staff interviewed detention staff and interviewed youth housed at the facility. We also reviewed policy and procedures. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) access, upon request by the youth, to licensed Juvenile Justice Center Policy and Procedure attorneys and their authorized representatives; ☒ ☐ ☐ (JJCPP) Policy 5.01: Youth Access to Legal Services (b) provision for confidential consultation with Juvenile Justice Center Policy and Procedure attorneys; and, ☒ ☐ ☐ (JJCPP) Policy 5.01: Youth Access to Legal Services (c) unlimited postage free, legal correspondence and Juvenile Justice Center Policy and Procedure cost-free telephone access as appropriate. ☒ ☐ ☐ (JJCPP) Policy 5.01: Youth Access to Legal Services 1390 DISCIPLINE Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due The facility administrator shall develop and implement Process written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. The facility has established rules outlined and Discipline shall be imposed at the least restrictive level ☒ ☐ ☐ supported by their Behavior Management which promotes the desired behavior and shall not System, which promotes and incentivizes include corporal punishment, group punishment, good behavior. Youth are aware of physical or psychological degradation. Deprivation of the expectations through positive behavior following is not permitted: interventions and supports. (a) bed and bedding; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 1390 and 1391: Discipline and Due Process (b) daily shower, access to drinking fountain, toilet and Juvenile Justice Center Policy and Procedure personal hygiene items, and clean clothing; (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ BSCC staff interviewed youth and detention staff, physically inspected the facility, and randomly tested functionality of toilets and drinking fountains to confirm compliance. (c) full nutrition; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (d) contact with parent or attorney; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (e) exercise; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) medical services and counseling; Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ (g) religious services; Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ BSCC staff interviewed youth and detention staff and reviewed documentation to determine compliance. (h) clean and sanitary living conditions; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (i) the right to send and receive mail; Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ BSCC staff interviewed youth and detention staff and reviewed documentation to determine compliance. (j) education; and, Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ BSCC staff interviewed youth, detention staff, and education services staff to confirm compliance. (k) rehabilitative programming. Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ BSCC staff interviewed youth housed at the facilities and Senior Juvenile Hall Counselors. Through our interviews and inspection of documentations, we were able to conclude that SFSYTF meets Title15 minimum standards for this regulation. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 74 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct Juvenile Justice Center Policy and Procedure and disciplinary penalties to guide the conduct of youth. (JJCPP) Policy 8.03: Discipline and Due Such rules and penalties shall include both major Process violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision shall be made to provide accessible ☒ ☐ ☐ BSCC staff observed the facility rules posted information to youth with disabilities, limited English on the housing unit walls. Youth also sign an proficiency, or limited literacy. orientation acknowledgment during the orientation process. 1391 DISCIPLINE PROCESS Juvenile Justice Center Policy and Procedure (JJCPP) Policy 8.03: Discipline and Due The facility administrator shall develop and implement ☒ ☐ ☐ Process written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Juvenile Justice Center Policy and Procedure discipline for violation of rules; ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (b) prohibiting discipline to be delegated to any youth; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (c) definition of major and minor rule violations and Juvenile Justice Center Policy and Procedure their consequences, and due process (JJCPP) Policy 8.03: Discipline and Due requirements; Process Policy articulates that during the orientation ☒ ☐ ☐ process, the minor, moderate, and major rule violations, as well as sanctions and due process requirements, are explained to each youth. BSCC staff also interviewed youth and observed that the rules posted were available to youth to review. (d) trauma-informed approaches and positive behavior Juvenile Justice Center Policy and Procedure interventions; (JJCPP) Policy 8.03: Discipline and Due Process The elements of this regulation are confirmed in the CPO appointment and qualifications letter dated May 26, 2023. ☒ ☐ ☐ The facility’s policies and procedures ensure that detention staff makes use of training that ensures developmentally appropriate, trauma-informed approaches to working with youths while implementing positive behavior intervention. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 75 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) minor rule violations may be handled informally by Juvenile Justice Center Policy and Procedure counseling, advising the youth of expected conduct (JJCPP) Policy 8.03: Discipline and Due imposing a minor consequence. Discipline shall be Process accompanied by written documentation and a ☒ ☐ ☐ policy of review and appeal to a supervisor; and, BSCC staff reviewed the policy, reviewed discipline sheets, interviewed youth housed at the facility, and interviewed detention staff. (f) major rule violations and the discipline process Juvenile Justice Center Policy and Procedure shall be documented and require the following: (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ Youth are oriented and understand that major rule violations are violations that directly affect the safety and security of the facility, and/or disrupt the normal operation of the facility and programming. (1) written notice of violation prior to a hearing; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (2) accommodations provided to youth with Juvenile Justice Center Policy and Procedure disabilities, limited literacy, and English ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due language learners; Process (3) hearing by a person who is not a party to the Juvenile Justice Center Policy and Procedure incident; ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (4) opportunity for the youth to be heard, present Juvenile Justice Center Policy and Procedure evidence and testimony; (JJCPP) Policy 8.03: Discipline and Due Process ☒ ☐ ☐ The facility does well in documenting that youth are, in a timely manner, provided the opportunity to appeal a discipline being imposed. There is also a third-party Ombudsperson to assist the youth with the due process if needed. (5) provision for youth to be assisted by staff in the Juvenile Justice Center Policy and Procedure hearing process; ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process (6) provision for administrative review. Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP) Policy 8.03: Discipline and Due Process 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 76 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) violations that result in a removal from camp or Juvenile Justice Center Policy and Procedure commitment program, but not a return to court, will (JJCPP) Policy 8.03: Discipline and Due follow the due process provisions in subPolicy (e) Process above. ☒ ☐ ☐ The Juvenile facility is not a commitment program or a Camp. 1410 MANAGEMENT OF COMMUNICABLE Special Programs for Youth (SPY), Policy DISEASES. 1.1410: Management of Communicable Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local ☒ ☐ ☐ health officer, shall develop written policies and procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; Special Programs for Youth (SPY), Policy 1.1410: Management of Communicable Diseases Annual inspections by San Francisco County Medical/Mental Health, Nutrition, and Environmental Health inspectors were conducted. The inspections were helpful in aiding in ensuring the elements of this regulation meet compliance with Title 15 ☒ ☐ ☐ minimum standards. The inspections were completed on September 13, 2023. A complete health appraisal will be conducted by Correctional Health Services staff on all youth within 96 hours (excluding holidays) of their admission into detention. BSCC staff interviewed medical personnel to help confirm compliance. (b) Identification of relevant symptoms; Special Programs for Youth (SPY), Policy ☒ ☐ ☐ 1.1410: Management of Communicable Diseases 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 77 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral for medical evaluation; Special Programs for Youth (SPY), Policy 1.1410: Management of Communicable Diseases ☒ ☐ ☐ In addition to reviewing the above policy, BSCC staff interviewed medical personnel to provide additional confirmation of compliance. (d) Treatment responsibilities during detention; Special Programs for Youth (SPY), Policy ☒ ☐ ☐ 1.1410: Management of Communicable Diseases (e) Coordination with public and private community- Special Programs for Youth (SPY), Policy based resources for follow-up treatment; 1.1410: Management of Communicable Diseases ☒ ☐ ☐ Annual inspections by San Francisco County Medical/ Mental Health, Nutrition, and Environmental Health inspectors were conducted. The inspections were helpful in aiding in ensuring the elements of this regulation comply with Title 15. (f) Applicable reporting requirements; and, Special Programs for Youth (SPY), Policy ☒ ☐ ☐ 1.1410: Management of Communicable Diseases (g) Strategies for handling disease outbreaks. Special Programs for Youth (SPY), Policy ☒ ☐ ☐ 1.1410: Management of Communicable Diseases The policies and procedures shall be updated as Special Programs for Youth (SPY), Policy necessary to reflect communicable disease priorities 1.1410: Management of Communicable identified by the local health officer and currently Diseases recommended public health interventions. ☒ ☐ ☐ Per policy, the physician and the facility administrator shall establish policies and procedures to ensure the quality and adequacy of healthcare services are assessed every two years. 1433 REQUESTS FOR HEALTH CARE SERVICES Special Programs for Youth (SPY), Policy (EXCERPT) 1.1433: Requests for Health Care Services The health administrator, in cooperation with the facility ☒ ☐ ☐ administrator, shall develop policy and procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 78 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1480 STANDARD FACILTY CLOTHING ISSUE Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.03 Clothing, Bedding and The youth’s personal clothing, undergarments and Linen footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Juvenile Justice Center Policy and Procedure laundered, in good repair, and free of holes and (JJCPP), Policy: 7.03 Clothing, Bedding and tears. Linen ☒ ☐ ☐ BSCC staff reviewed documentation, interviewed detention staff, and interviewed youth to determine that SFSYTF complies with the Title 15 regulations. (b) The standard issue of climatically suitable clothing Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ for youth shall consist of but not be limited to: (JJCPP), Policy: 7.03 Clothing (1) Socks and serviceable footwear; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen (2) Outer garments; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen (3) New non-disposable underwear which shall Juvenile Justice Center Policy and Procedure remain with the youth throughout their stay, (JJCPP), Policy: 7.03 Clothing, Bedding and and; Linen ☒ ☐ ☐ BSCC staff reviewed documentation, interviewed detention staff, and interviewed youth to determine that SFSYTF complies with this regulation. (4) Undergarments, that are freshly laundered and Juvenile Justice Center Policy and Procedure free of stains, including tee shirts and bras. (JJCPP), Policy: 7.03 Clothing, Bedding and Linen ☒ ☐ ☐ BSCC staff reviewed documentation, interviewed detention staff, and interviewed youth to determine that SFSYTF complies with this regulation. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 79 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Clothing is laundered at the temperature required Juvenile Justice Center Policy and Procedure by local ordinances for the commercial laundries (JJCPP), Policy: 7.03 Clothing, Bedding and and dried completely in a mechanical dryer or other Linen ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen 1482 CLOTHING EXCHANGE Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.03 Clothing, Bedding and The facility administrator shall develop and implement Linen written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ BSCC staff reviewed documentation, frequent exchange, outer garments, except for interviewed detention staff, and interviewed footwear, shall be exchanged at least once each week. youth to determine that SFSYTF complies Tee shirts, bras, and underwear shall be exchanged with this regulation. daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Juvenile Justice Center Policy and Procedure PERSONAL CLOTHING (JJCPP), Policy: 7.03 Clothing, Bedding and Linen There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or Annual inspections by San Francisco County ☒ ☐ ☐ spread of vermin and ecto-parasites in all youth’s Medical/ Mental Health, Nutrition, and personal clothing. Infested clothing shall be cleaned or Environmental Health inspectors were stored in a closed container so as to eradicate or stop conducted to ensure the elements of this the spread of the vermin. regulation meets compliance with Title 15 minimum standards. The inspections were completed on September 13, 2023. 1485 ISSUE OF PERSONAL CARE ITEMS Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 Showers and Personal There shall be written policies and site-specific Hygiene procedures developed and implemented by the facility administrator for the availability of personal hygiene items. Each female youth shall be provided with The San Francisco Secure Youth Treatment sanitary napkins, panty liners and tampons as Facility (SFSYTF) is a housing unit within the ☒ ☐ ☐ requested. Each youth to be held over 24 hours shall be San Francisco Juvenile Justice Center provided with the following personal care items; (SFJJC). The two facilities coexist by utilizing staff that are cross trained to work at both facilities. Further, the SFSYTF abides by the same SFJJC policies and procedures, as well as the same Title 15 regulations including, but not limited to, the elements of this regulation. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 80 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Toothbrush; Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 Showers and Personal Hygiene ☒ ☐ ☐ BSCC staff interviewed youth, reviewed policy, and inspected intake documentation to determine that SFSYTF complies with this regulation. (b) Toothpaste; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.04 Showers and Personal Hygiene (c) Soap; Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 Showers and Personal Hygiene ☒ ☐ ☐ We interviewed youth and inspected intake documentation to determine that SFSYTF complies with this regulation. (d) Comb; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.04 Showers and Personal Hygiene (e) Shaving implements; Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 Showers and Personal Hygiene ☒ ☐ ☐ BSCC staff interviewed youth, reviewed policy, and inspected intake documentation to determine that SFSYTF complies this regulation. (f) Deodorant; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.04 Showers and Personal Hygiene (g) Lotion; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.04 Showers and Personal Hygiene (h) Shampoo; and, Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.04 Showers and Personal Hygiene (i) Post-shower conditioning hair products. Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.04 Showers and Personal Hygiene 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 81 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall not be required to share any personal care Juvenile Justice Center Policy and Procedure items listed in items (a) through (d). Liquid soap (JJCPP), Policy: 7.04 Showers and Personal provided through a common dispenser is permitted. Hygiene Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared BSCC staff interviewed youth, reviewed among youth, shall be disinfected between individual policy, and inspected intake documentation to uses by the method prescribed by the State Board of determine that SFSYTF complies with this Barbering and Cosmetology in Sections 979 and 980, regulation. Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 Showers and Personal There shall be written policies and site specific Hygiene procedures developed and implemented by the facility administrator for showering/bathing and brushing of teeth. Youth shall be permitted to shower/bathe up on The San Francisco Secure Youth Treatment assignment to a housing unit and on a daily basis Facility (SFSYTF) is a housing unit within the thereafter and given an opportunity to brush their teeth San Francisco Juvenile Justice Center after each meal. (SFJJC). The two facilities coexist by utilizing staff that are cross trained to work at both facilities. Further, the SFSYTF abides by the same SFJJC policies and procedures, as well as the same Title 15 regulations including, but not limited to, the elements of this regulation. ☒ ☐ ☐ Annual inspections by San Francisco County Medical/Mental Health, Nutrition, and Environmental Health inspectors were conducted to ensure the elements of this regulation meets compliance with Title 15 minimum standards. The inspections were completed on September 13, 2023. BSCC staff also interviewed youth, reviewed policy, and inspected intake documentation to determine that SFSYTF complies with this regulation. 1487 SHAVING Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 (a) Barbering Health Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ BSCC staff interviewed youth, reviewed opportunity to shave face and body hair. The facility policy, and inspected intake documentation to administrator may suspend this requirement in relation determine that SFSYTF complies with this to youth who are considered to be a danger to regulation. themselves or others. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 82 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1488 HAIR CARE SERVICES (Excerpt) Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.04 (a) Barbering Health; Hair care services shall be available in all juvenile Policy 7.04 Showers and Personal Hygiene facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.03 Clothing, Bedding and Clean laundered, suitable bedding and linens, in good Linen repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: ☒ ☐ ☐ BSCC staff interviewed youth, reviewed policy, and inspected intake documentation to determine that SFSYTF complies with this regulation. (a) One mattress or mattress-pillow combination which Juvenile Justice Center Policy and Procedure meets the requirements of Section 1502 of these ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and regulations; Linen (b) One pillow and a pillow case unless provided for in Juvenile Justice Center Policy and Procedure (a) above; ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen (c) One mattress cover and a sheet or two sheets; Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen (d) One towel; and, Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen (e) One blanket or more, up on request Juvenile Justice Center Policy and Procedure ☒ ☐ ☐ (JJCPP), Policy: 7.03 Clothing, Bedding and Linen 1501 BEDDING LINEN EXCHANGE Juvenile Justice Center Policy and Procedure (JJCPP), Policy: 7.03 Clothing, Bedding and The facility administrator shall develop and implement Linen site specific written policies and procedures for the scheduled exchange of laundered bedding and linen issued to each youth housed. Washable items such as ☒ ☐ ☐ BSCC staff interviewed youth, reviewed sheets, mattress covers, pillow cases and towels shall policy, and inspected documentation to be exchanged for clean replacement at least once each determine that SFSYTF complies with this week. regulation. 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 83 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The covering blanket shall be cleaned or laundered Juvenile Justice Center Policy and Procedure once a month. (JJCPP), Policy: 7.03 Clothing, Bedding and ☒ ☐ ☐ Linen 1510 FACILITY SANITATION, SAFETY AND Juvenile Justice Center Policy and Procedure MAINTENANCE (JJCPP), Policy: 11.04 Preventative maintenance Program The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 84 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☒ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 The facilities do not house WIC 300 minors MINORS except in exigent circumstances. Dependent or neglected minors who are defined under ☐ ☒ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). ☐ ☒ Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the ☐ ☐ ☒ facility in a manner that allows contact with minors. Violation 7518 San Francisco Secure Youth Treatment Facility PRO 23-24 - 85 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7518 FACILITY: San Francisco County Secure Youth Treatment Facility TYPE: SYTF RC: 15 FIELD REPRESENTATIVE: Forrest Coleman DATE: June 15, 2023 ROOMS EACH ROOM COMMENTS Room # Each Room Total FIXTURES* Unit Applicable Size (L x W x Designation Type Standards Rooms # RC RC H) or T U W F S Beds Square/Cubic Feet Admissions Safety 1998 1 (1) 9'2" x 9' 0 0 0 Ceiling height 10+' Holding 1998 1 (4) 9'2" x 7' 0 0 0 9'2" bench; capacity limited by area Holding 1998 1 (4) 9'2" x 7' 0 0 0 9'2" bench; capacity limited by area Holding 1998 1 (3) 9'2" x 5'10" 0 0 0 9'2" bench; capacity limited by area Holding 1998 1 (3) 9'2" x 6' 1 1 1 5' bench Medical Unit Concrete bench seating (7'8"). Interior door handle Holding 1998 1 (5) 7'8" x 11'3" 0 0 0 to be removed. Note: This unit contains four medical isolation rooms that are not rated. Unit 7 (SYTF) Single 1998 20 1 1 20 7'8" x 10'8" 1 1 1 Irregular shape Dayroom 1998 1 Irregular 4 Approximately 1,952 sq. ft. shape Unit 8 (SYTF) Single 1998 10 1 1 10 7'8" x 10'8" 1 1 1 Irregular shape Dayroom 1998 1 Irregular 2 Approximately 1,326 sq. ft. shape 2020-2022 - Secure Youth Treatment Facility is two units within the San Francisco Juvenile Justice Center. The SYTF has a rated capacity of 15 beds between units 7 and 8. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7518 San Francisco Secure Youth Treatment Facility LASE 23-24 - 1 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7517 7518 FACILITY NAME: San Francisco Juvenile Justice Center / Secure Youth Treatment Facility FACILITY TYPE: JH / SYTF APPLICABLE REGULATIONS (Check All That Apply): 4/98: X 2001: 2003: OTHER: FIELD REPRESENTATIVE: Forrest Coleman DATE: June 15, 2023 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) ☒ ☐ ☐ Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors ☒ ☐ ☐ pending admission to JH Provides access to a shower ☒ ☐ ☐ Provides a secure vault or storage space for minor's ☒ ☐ ☐ valuables Provides telephone access to minors ☒ ☐ ☐ Provides staff access to hot and cold running water ☒ ☐ ☐ Locked Holding Room (1.2) Contains a minimum of 15 square feet of floor area ☒ ☐ ☐ per minor Provides no less than 45 square feet of floor area ☒ ☐ ☐ Contains seating to accommodate all minors as ☒ ☐ ☐ specified in these regulations 98: Provides access to a toilet, washbasin and drinking fountain as specified in these regulations ☒ ☐ ☐ 03: Be equipped with a toilet, washbasin and drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ☒ ☐ ☐ 03: Outward swinging or lateral sliding door required ☐ ☐ ☒ Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double occupancy ☒ ☐ ☐ sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located ☐ ☐ ☒ only on one side, corridors may be at least six feet wide. 7517 7518 San Francisco Probation PHY 23-24 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate ☒ ☐ ☐ with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures ☒ ☐ ☐ 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) Units 5, 6, 7, and 8 contain single occupancy sleeping rooms. 98: Minimum of 63 square feet of floor area and a Ceiling height 8’8”. clear ceiling height of eight feet ☒ ☐ ☐ (In the Medical Unit, there are four single 03: Minimum of 70 square feet of floor area and a (bed) rooms and two single (bed) respiratory clear ceiling height of eight feet isolation rooms. These are all non-rated beds.) 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ☒ ☐ ☐ inches. 03: Outward swinging or lateral sliding door required ☐ ☐ ☒ Double Occupancy Sleeping Rooms (1.8) Units 1, 2, 3, and 4 contain double occupancy sleeping rooms. Minimum of 100 square feet floor area, a clear ceiling ☒ ☐ ☐ height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ☒ ☐ ☐ inches 03: Outward swinging or lateral sliding door required ☐ ☐ ☒ Dormitories (1.9) No dormitories. Text of the regulation deleted. In JHs and camps, there is a minimum of 50 square ☐ ☐ ☒ feet of floor area per minor, with a minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. Dayrooms (1.10) ☒ ☐ ☐ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square ☐ ☐ ☒ feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ☒ ☐ ☐ 7517 7518 San Francisco Probation PHY 23-24 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated ☐ ☐ ☒ indoor- outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum ☐ ☐ ☒ dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a Outdoor Recreation space consists of the minimum of 18,000 square feet dedicated indoor- following: outdoor space, plus a field area. The field area East Recreation Area (nearest Units 7 & 8): contains a minimum of one acre with a minimum 6,000 square feet dimension of 100 feet. West Recreation Area (nearest Unit 5 and 01: Facilities with a capacity of 275 or more minors gymnasium): 10,000 square feet ☒ ☐ ☐ have 61,650 square feet dedicated indoor- Center Recreation Area: 55,000 square feet. outdoor space, plus 145 square feet for each Individual Unit paved courtyards total 4,888 minor beyond 274 (up to a maximum of 87,120 square feet. square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. ☒ ☐ ☐ 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and ☒ ☐ ☐ of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single ☐ ☐ ☒ dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. ☒ ☐ ☐ Academic Classrooms (NA SPJH; 1.12) ☒ ☐ ☐ Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for ☒ ☐ ☐ every juvenile in the facility. The primary purpose for the academic classroom is for education. 7517 7518 San Francisco Probation PHY 23-24 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Each classroom contains a minimum of 160 square Fine Arts – 994 sq. ft. * feet of floor space for the teacher's desk and work Social Studies – 739 sq. ft. * area, and a minimum of 28 square feet floor space Language Arts – 726 sq. ft. * per minor. Mathematics – 723 sq. ft. * Science – 720 sq. ft. * ☒ ☐ ☐ Unit 7 Classroom – 686 sq. ft. + 44 sq. ft. storage * Unit 8 Classroom – 484 sq. ft. * + 45 sq. ft. storage * Square footage approximate There is a communication system in each classroom When the button is pushed in the classrooms, that allows for immediate response to emergencies. ☒ ☐ ☐ an alarm is activated at central control. Safety Room (1.13) Safety rooms are being used for storage and per policy are not allowed to house Provides a minimum of 63 square feet of floor space ☒ ☐ ☐ youth. and a minimum clear ceiling height of eight feet Limited to one minor ☒ ☐ ☐ Padded as specified in these regulations ☒ ☐ ☐ There are one or more vertical view panels constructed of security glazing. Panels provide a ☒ ☐ ☐ view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these ☒ ☐ ☐ regulations Access to a toilet, wash basin and drinking fountain is ☒ ☐ ☐ provided. 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the ☐ ☐ ☒ room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. ☐ ☐ ☒ Medical Examination Room (NA SPJH; 1.14) Three exam rooms and one triage room. There is a minimum of one suitably equipped medical ☒ ☐ ☐ examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations ☒ ☐ ☐ that is used for no other purpose; Privacy for minors; ☒ ☐ ☐ Lockable storage for medical supplies; ☒ ☐ ☐ Not less than 144 square feet floor space with no #1 – 12’10” x 10’8” single dimension less than seven feet; #2 – 12’10” x 10’8” ☒ ☐ ☐ #3 – 14’1” x 10” #4 – 14’1” x 9’8” Hot and cold running water; and, ☒ ☐ ☐ 01: Smooth, non-porous, washable surfaces. ☐ ☐ ☒ 7517 7518 San Francisco Probation PHY 23-24 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and pharmaceutical preparations as specified by Title ☒ ☐ ☐ 15 § 1438. Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and ☒ ☐ ☐ sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual ☒ ☐ ☐ barrier. Visiting Space (1.17) Visiting space is provided. ☒ ☐ ☐ Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies ☒ ☐ ☐ and activity equipment, in one or more storage rooms. Personal Storage (1.19) Located in intake. Each minor has a minimum of nine cubic feet of ☒ ☐ ☐ secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing ☒ ☐ ☐ apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet containing a mop sink and sufficient area for ☒ ☐ ☐ storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single ☒ ☐ ☐ and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. 7517 7518 San Francisco Probation PHY 23-24 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (1.23) 100% emergency power. There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life safety, security, ☒ ☐ ☐ communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Contain a minimum of 60 square feet of floor area and ☒ ☐ ☐ provide for confidential consultation with minors There is a minimum of one suitably furnished ☒ ☐ ☐ interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. ☐ ☐ ☒ Court Holding Room for Minors (1.26) Contains a minimum of 10 square feet of floor area ☐ ☐ ☒ per minor Limited to no more than 16 minors ☐ ☐ ☒ Provides 40 square feet of floor area and a minimum ☐ ☐ ☒ clear ceiling height of eight feet Contains seating to accommodate all minors ☐ ☐ ☒ Contains a toilet, wash basin and drinking fountain as ☐ ☐ ☒ specified in these regulations Maximizes staffs' visual supervision of minors ☐ ☐ ☒ Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One toilet and one urinal may be substituted for every ☒ ☐ ☐ 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 ☒ ☐ ☐ in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff ☒ ☐ ☐ in living areas and indoor-outdoor recreation areas. 7517 7518 San Francisco Probation PHY 23-24 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that ☐ ☐ ☒ prevents waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available ☒ ☐ ☐ on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ☒ ☐ ☐ Beds (2.5) Beds are at least 30 inches wide and 76 long and are ☒ ☐ ☐ of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ☒ ☐ ☐ Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, ☒ ☐ ☐ single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ☒ ☐ ☐ Padding (2.7) Padding in safety rooms covers the floor, door and walls to a clear height of eight feet. Benches or ☒ ☐ ☐ platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal ☒ ☐ ☐ (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded ☒ ☐ ☐ surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is ☒ ☐ ☐ allowed for each person. Weapons Locker (2.9) One weapons locker located in intake. Weapons lockers are located outside the security Another in the lobby kiosk. perimeter of the facility. (Personnel do not bring any ☒ ☐ ☐ weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. ☒ ☐ ☐ Assess for New Construction/Remodel or Repair: 7517 7518 San Francisco Probation PHY 23-24 - 7 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: ☐ ☐ ☒ American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP- 0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. (Note to inspector: See regulation for specific ☒ ☐ ☐ requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7517 7518 San Francisco Probation PHY 23-24 - 8 - J456 PHY 98 01 03.dot (10/03)